Canon Fax Machine L380S User Manual

Please read this guide before operating this equipment.

After you finish reading this guide, store it in a safe place

for future reference.

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IMPORTANT!

Appendix C describes important information

exclusively for specified countries. If you find your

country name in Appendix C, be sure to read it.

This equipment conforms to the essential requirements of EC

Directive 1999/5/EC.

We declare that this product conforms to the EMC

requirements of EC Directive 1999/5/EC at nominal mains

input 230 V, 50Hz although the rated input of the product is

200–240 V, 50/60Hz. This equipment has been tested in a

typical system to comply with the technical requirements of

EMC Directive. Use of shielded cable is required to comply

with the technical requirements of EMC Directive.

If you move to another EU country and are experiencing

trouble please call the Canon Help Desk.

(For Europe Only)

Model Name

H12425 (FAX-L380S)

H12425 (FAX-L390)

publication may be reproduced, transmitted, transcribed, stored in a retrieval

system, or translated into any language or computer language in any form or

by any means, electronic, mechanical, magnetic, optical, chemical, manual, or

otherwise, without the prior written permission of Canon Inc.

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Trademarks

Canon^®is a registered trademark, and UHQ^™is a trademark of Canon Inc.

IBM^®is a registered trademark.

Microsoft^®and Windows^®are registered trademarks of Microsoft

Corporation.

Other brand and product names may be trademarks or registered trademarks

of their respective companies.

As an ENERGY STAR® Partner, Canon has determined

that this product meets the ENERGY STAR® guidelines

for energy efficiency. The International ENERGY

STAR® Office Equipment Program is an international

program that promotes energy saving through the use

of computers and other office equipment. The program

backs the development and dissemination of products

with functions that effectively reduce energy

consumption. It is an open system in which business

proprietors can participate voluntarily. The targeted

products are office equipment such as computers,

displays, printers, facsimiles, and copiers. Their

standards and logos are uniform among participating

nations.

Super G3 is a phrase used to describe the new

generation of fax machines that use ITU-T V.34 standard

33.6Kbps* modems. Super G3 High Speed Fax machines

allow transmission time of approx. 3 seconds* per page

which results in reduced telephone line charges.

* Approx. 3 seconds per page fax data transmission time based on Canon FAX

Standard Chart No.1, (Standard Mode) at 33.6Kbps modem speed. The Public

Switched Telephone Network (PSTN) currently supports 28.8Kbps modem speeds or

lower, depending on telephone line conditions.

iii

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Safety Information

Laser Safety Information

Laser radiation could be hazardous to the human body.

For this reason, laser radiation emitted inside this product

is hermetically sealed within the protective housing and

external cover. No radiation can leak from the product in

the normal operation of the product by the user.

This product is classified as a Class 1 Laser Product

under IEC 60825-1: 1993 and EN 60825-1: 1994.

200V-240V model

The label shown below is attached to the laser scan

machine on the product.

This product has been classified under IEC 60825-1: 1993

and EN60825-1: 1994, and conforms to the following classes:

CLASS 1 LASER PRODUCT

LASER KLASSE 1

APPAREIL A RAYONNEMENT LASER DE

CLASSE 1

APPARECCHIO LASER DI CLASSE 1

PRODUCTO LASER DE CLASE 1

APARELHO A LASER DE CLASSE 1

PERFORMANCE OF PROCEDURES OTHER THAN

THOSE SPECIFIED IN THIS GUIDE MAY RESULT IN

HAZARDOUS RADIATION EXPOSURE.

Caution

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Contents

Chapter 1

Introducing FAX-L380S/L390

Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

The Main Features of the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Plain Paper Fax Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Printer Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Copier Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Telephone Features*. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Using the Machine With the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Using Your Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Type Conventions Used in This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Illustrations Used in This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Chapter 2

Setting Up Your Machine

Choosing a Location for Your Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Unpacking Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Do You Have Everything?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Removing Shipping Materials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Replaceable Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Assembling the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Attaching Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Document Output Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Output Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Installing the Paper Cassette* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Making Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Connecting the Machine to Your PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Connecting the Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Setting the Display Language and Country* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Getting Acquainted With Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Front View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Rear View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

The Operation Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

Special Function Buttons (One-Touch Speed Dial Panel Open) . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Energy Saver Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

Setting the Energy Saver Mode Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

Restoring from the Energy Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

The Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Handling and Storing Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Installing/Replacing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

Loading Recording Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Loading Paper in the Cassette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-22

Testing the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

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Chapter 3

Registering Information in the Machine

Guidelines for Entering Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Entering Numbers, Letters, and Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Personalizing Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Identifying Your Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Entering the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Registering Your Fax Number and Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Setting the Telephone Line Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Setting the Summer Time*. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Chapter 4

Paper Handling

Print Media Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Printing Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Loading Paper in the Cassette. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Loading Envelopes in the Cassette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Loading Paper in the Multi-Purpose Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Loading an Envelope in the Multi-Purpose Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Orientation of the Document and the Paper Loading. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Selecting the Paper Output Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Paper Type and Paper Output Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Face Down Paper Output Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Face Up Paper Output Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Chapter 5

Speed Dialing

Speed Dialing Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

One-Touch Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Storing Numbers for One-Touch Speed Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Changing or Deleting a Number/Name Stored Under a One-Touch Speed Dial Button . . . . . . . . 5-3

Using One-Touch Sp ee d Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Coded Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Storing Numbers for Coded Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Changing or Deleting a Number/Name Stored under a Coded Speed Dialing Code. . . . . . . . . . . 5-6

Using Coded Speed Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Creating Groups for Group Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Changing or Deleting a Number/Name Stored under a Group Dialing . . . . . . . . . . . . . . . . . . . . 5-10

Using Group Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

Directory Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13

Chapter 6

Sending Faxes

Preparing to Send a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Document Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Scanning Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Loading Documents in the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Adjusting the Resolution and Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Adjusting the Image Quality (Resolution) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Adjusting the Exposure (Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Sending Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Memory Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Manual Sending Via the Handset*. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Dialing Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Memory Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Manual Sending Via the Handset* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

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Canceling Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Canceling Memory Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

While Documents Are Being Scanned Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

After All Documents Are Scanned . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Manual Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Automatic Redialing With Memory Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Canceling Automatic Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Setting Up Automatic Redialing* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Sequential Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Sending a Document to More Than One Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Sending a Document Using Group Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Delayed Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

Chapter 7

Receiving Faxes

Different Ways to Receive a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Setting the Receive Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Receiving Faxes and Phone Calls Automatically:

FaxTel Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Setting the Options for FaxTel Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

What Happens When FaxTel Mode is Selected. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Receiving Faxes Manually: Manual Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Receiving Faxes Automatically: FaxOnly Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Using an Answering Machine: AnsMode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Using the Machine With an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Receiving Faxes in Memory When a Problem Occurs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

Receiving While Performing Other Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

Canceling an Incoming Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

Chapter 8

Setting Up and Using Polling

What’s Polling? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Before You Us e P oll ing Re ceiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Polling Other Fax Machines to Receive Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Requesting Another Fax to Send a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Setting Up Polling Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Setting Up a Polling Box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Scanning a Document into the Memory for Polling Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

Changing the Polling Box Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

Deleting a Polling Box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6

Chapter 9

Restricting the Use of the Machine

Setting and Using the System Administrator’s ID and Password . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

Setting the System Administrator’s ID and Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Changing/Canceling the System Administrator’s ID and Password . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Restricting Machine Operation (Department ID Management). . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

Setting Operation Restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

Turning Restrictions OFF or ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

Operating the Machine with Restrictions ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-8

Checking and Clearing the Counter Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9

Chapter 10

Special Features

Special Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1

Dialing Through a Switchboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1

Registering the Access Type and Outside Line Access Number Under the R button . . . . . 10-1

Dialing Long Distance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

How to Enter Pauses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Using Tone Dialing On a Pulse Line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3

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Restricting Use of the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Enabling Restriction of Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Canceling Restriction of Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-5

Using Memory Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Turning Memory Lock ON and Setting the Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Turning Memory Lock OFF and Printing Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-7

Chapter 11

Making Copies

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-1

Specifying the Paper Size and Type (Common for Cassette and Multi-Purpose Feeder) . . . . . . 11-2

Specifying the Paper Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Specifying the Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3

Setting Enlarging/Reducing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-4

Enlarging/Reducing Using Preset Copy Ratios . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-4

Enlarging/Reducing Using Custom Copy Ratios . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-5

Improving Copied Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-6

Adjusting the Image Quality (Resolution). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-6

Adjusting the Exposure (Density). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-6

Adjusting Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-6

Adjusting Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-7

Special Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-8

Collate Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-8

Reserve Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-9

Confirming the Copy Job You Reserved . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-10

Deleting the Copy Job You Reserved . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-10

Chapter 12

System Monitor

Checking the Status of Copy, Fax, Print and Report Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1

Confirming Transmission Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1

Confirming Transmission Results and Sending Reservation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2

Deleting a F ax Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2

Confirming and Deleting a Copy Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-3

Confirming and Deleting a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-3

Confirming and Deleting a Report Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-4

Chapter 13

Reports and Lists

Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-1

Department ID Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-2

Transmission (TX) Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-3

Error TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-3

TX Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-4

Multi TX/RX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-4

Reception (RX) Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-5

Memory Clear Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-6

Speed Dialing Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-7

One-Touch Speed Dial List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-8

Coded Speed Dial List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-9

Group Dial List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-10

User’s Data List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-11

Department Information List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-13

Document Memory List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-14

Cancel Report Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-15

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Chapter 14

Troubleshooting

Clearing Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-1

Removing Jammed Paper from Inside the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-1

Removing Jammed Paper from the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-7

LCD Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-8

Error Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-11

Paper Feeding Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-12

Faxing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-15

Sending Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-15

Receiving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-17

Telephone Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-20

Copying Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-21

Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-22

Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-24

If You Cannot Solve the Problem. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-25

Chapter 15

Chapter 16

Maintaining Your Machine

Cleaning the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-1

Cleaning the Machine’s Exterior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-2

Cleaning the ADF Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-2

Transporting the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-5

The Menu System

Accessing the Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-1

Menu Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-2

1. PAPER SETTINGS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-2

2. COMMON SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-3

3. COPY SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-5

4. FAX SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-6

5. ADD. REGISTRATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-14

6. PRINTER SETTINGS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-14

7. TIMER SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-15

8. SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-16

9. PRINT LISTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16-18

Appendix A

Specifications

General. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-1

Plain Paper Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-2

Copier. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-4

Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-4

Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-5

Printable Area: Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-6

Printable Area: Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-7

Document Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-8

Printer Driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-9

Appendix B

Attaching the Optional Handset to the Machine

Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .B-1

Attaching the Handset to Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .B-2

Adjusting the Ringer Volume Switch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .B-4

Maintaining Your Handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .B-4

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Appendix C

Country-Specific Features

United Kingdom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

Connecting External Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

Ringer Equivalence Number (R.E.N.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

Germany . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-2

Applicable Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-2

Connecting the Telephone Line Cord. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-2

Connecting a Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-3

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-3

Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-3

Glossary

Index

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Introducing FAX-L380S/L390

CHAPTER

This chapter introduces you to the main features of the machine. It also explains how to get the most out of the

documentation that comes with the machine, and gives important safety instructions.

Welcome

Thank you for purchasing the new Canon FAX-L380S/L390 models. We are sure that your machine will

meet your printing and copying needs easily and conveniently, as well as your fax and phone

requirements.

FAX-L380S

FAX-L390

Welcome

1-1

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The Main Features of the Machine

The machine is a multifunction system for your home or small office, and combines a plain paper fax

machine, a printer, a copier, and a telephone* into a single, convenient desktop machine.

The machine’s multitasking ability enables you to perform multiple operations simultaneously. For

example, you can print a document or make copies at the same time you are sending a fax.

The compact size of the machine makes it ideal for desktop use, and allows you to use it in places

where other machines may not fit.

Plain Paper Fax Features

■ UHQ™ Image Processing System

The machine uses Canon’s Ultra High Quality Image Processing System to provide enhanced definition in faxed

photos.

■ Error Correction Mode (ECM)

The machine’s Error Correction Mode (ECM) reduces transmission errors while communicating with another

ECM-capable machine.

■ Automatic switching between fax and voice calls*

The machine can automatically distinguish between fax and voice calls, so that you can receive both through a

single phone line.

■ Answering machine connection

You can connect an answering machine to receive telephone messages while you are away.

■ Transmission speed

The machine uses G3 data encoding methods that increase transmission speed to approx. 3 seconds** per page.

■ Memory sending/receiving

The machine can store up to 510** fax pages of A4-size in its memory, and can receive faxes while printing.

■ Reduced-size printing

The machine automatically scales received faxes to fit the size of the paper loaded in the machine.

■ Automatic dialing and broadcasting

For easier faxing, the machine provides One-Touch Speed Dialing, Coded Speed Dialing, and Group Dialing

methods for automatic dialing. It also allows you to broadcast or send a fax at a preset time to as many as 141

locations (210 locations for the FAX-L390 model).

With optional handset or other telephone connected. This feature is available for certain countries only.

** Based on Canon FAX Standard Chart No.1, standard mode.

The Main Features of the Machine

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Printer Features

■ Excellent print quality

The machine offers 1,200 dpi enhanced × 600 dpi laser beam printing, providing you with high resolution text and

graphics.

■ Simple maintenance

The Cartridge T Starter and the regular Cartridge T for the machine contain both the toner and drum, making

installation and replacement simple.

■ Economy toner-saving printing

The machine includes an economy printing mode which allows you to reduce toner consumption by approx. 30%.

Copier Features

■ Up to 99 copies

The machine can make up to 99 copies of a document at a time, at a rate of up to 18 copies per minute.

■ Resolution

The machine scans documents at 300 × 300 dpi. Printing resolution is 1,200 dpi enhanced × 600 dpi.

■ Copy enlargement/reduction

The machine can reduce or enlarge copies in the range between 50% and 200% of their original size.

■ Collate copy

The machine can sort copies in page order. It is convenient when you make multiple copies of a multiple page

document.

Telephone Features*

■ Automatic dialing

The machine’s three automatic dialing methods (One-Touch Speed Dialing, Coded Speed Dialing, and Group

Dialing) can be used to store phone and fax numbers for easy and efficient calling.

■ Connection for the optional handset, an answering machine, or a telephone

Connecting the optional handset or a telephone to the machine allows you to use it to make and receive normal

telephone calls. In addition, connecting an answering machine allows you to receive faxes and phone messages

while you are away from your desk.

This feature is available for certain countries only.

The Main Features of the Machine

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Using the Machine With the Printer Driver

The printer driver that is included with your machine allows you to use the machine’s printing function

directly from your PC.

• Use the machine as the default printer for Windows applications

For more information on using the printer driver with your machine, refer to the Software Guide also

stored on the CD-ROM.

System Requirements

The printer driver for Windows 98/Me/2000/XP can be used in the following system environments.

■ Operating System

Windows 98, Windows Me, Windows 2000, or Windows XP (x86 architecture).

■ Computer

Any computer on which Windows 98, Windows Me, Windows 2000, or Windows XP runs properly.

■ Hardware Environment

Using the CARPS software requires following computer environment:

• IBM or IBM-compatible PC

• CD-ROM drive or network environment with the access to the CD-ROM

• PC equipped with a USB port and the USB class driver installed

Windows 98

Windows Me

CPU

RAM

Available free disk space

Intel Pentium 90 MHz or greater

32 MB or greater** 115 MB or greater****

Intel Pentium 150 MHz or greater 32 MB or greater** 115 MB or greater****

Intel Pentium 133 MHz or greater,

Windows 2000*

Professional

or compatible micro processors (up 64 MB or greater*** 500 MB or greater

to 2 processors are supported)

Pentium Family

Windows XP*

64 MB or greater*** 500 MB or greater

300 MHz or greater

* Logon as a user account with Administrators’ rights is recommended.

**64 MB or greater is recommended.

***128 MB or greater is recommended.

****200 MB or greater is recommended.

Using the Machine With the Printer Driver

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Using Your Documentation

Your machine includes the following documentation to help you learn how to use your machine:

• Starter Guide

This Guide provides basic information on how to set up and use the machine.

• User’s Guide (this Guide)

This Guide provides detailed information on how to use and troubleshoot your machine.

• Software Guide

This Guide (stored in the CD-ROM) describes how to use the machine to print from your PC.

Type Conventions Used in This Guide

This Guide follows the conventions below to emphasize certain information that will help you use your

machine correctly and safely:

CAUTION

Cautions tell you how to avoid actions that could injure you or damage your machine.

NOTE

Notes provide advice for using your machine more effectively, describe operating restrictions, and tell how to avoid

minor operating difficulties.

In addition, this Guide uses brackets to show button and switch names on the machine, such as [Start],

and [OK]. Text that appears in the machine’s display is shown in capital letters, such as: <RECEPTION

OK>.

Also, Appendix C describes the country specific features.

Illustrations Used in This Guide

Unless otherwise mentioned, illustrations used in this guide are those taken when no optional

equipment is attached to FAX-L380S.

When there is any difference between FAX-L380S and FAX-L390, it is clearly indicated in the text, e.g.,

“Only for the FAX-L380S model.”

Using Your Documentation

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Safety Instructions

Read these safety instructions thoroughly before using your machine, and keep them handy in case

you need to refer to them later.

CAUTION

Except as specifically described in this User’s Guide, do not attempt to service the machine yourself.

Never attempt to disassemble the machine: opening and removing its interior covers will expose you

to dangerous voltages and other risks. For all service, contact your local authorized Canon dealer or

the Canon help line.

• Always follow all warnings and instructions marked on the machine.

• Use the machine only on a sturdy, stable, level surface. If the machine falls, it could be seriously

damaged.

• Do not use the machine near water. If you spill liquid on or into the machine, unplug it immediately

and call your local authorized Canon dealer or the Canon help line.

• The back of the machine includes slots and openings for ventilation. To keep the machine from

overheating (which can cause it to operate abnormally and create a fire risk), take care not to block

or cover these openings. Do not operate the machine on a bed, sofa, rug, or other similar soft

surface, or near a radiator or other heat source. Do not place the machine in a closet or cabinet or on

shelves unless adequate ventilation is available. See “Choosing a Location for Your Machine,” on

p. 2-1 for guidelines on how much space the machine needs for ventilation.

• Operate the machine only from the type of power source indicated on the machine’s label. If you are

unsure of the type of power available from your wall outlets, contact your local power company.

• Make sure the total amperage used by all devices plugged into the wall outlet does not exceed the

ampere rating of the outlet’s circuit breaker.

• Do not allow anything to rest on the power cord and do not place the machine where the cord will be

walked on. Make sure the cord is not knotted or kinked.

• Do not insert object of any kind into the slots or openings on the machine’s cabinet, as they could

touch dangerous voltage points or short out parts, and result in fire or electric shock.

• Do not allow small objects (such as pins, paper clips, or staples) to fall into the machine. If something

does fall into it, unplug the machine immediately and call your local authorized Canon dealer or the

Canon help line.

• Do not plug the power cord into an uninterruptible power supply (UPS).

• Always unplug the machine before moving or cleaning it.

• Whenever you unplug the machine, wait at least 5 seconds before you plug it back in.

• Keep the machine away from direct sunlight, as this can damage it. If you have to place it near a

window, install heavy curtains or blinds.

• Do not expose the machine to extreme temperature fluctuations. Install the machine in a place with

temperatures between 10° and 32.5°C.

• Always unplug the machine during thunderstorms.

• Before you transport the machine, remove the toner cartridge.

Safety Instructions

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• Always lift the machine as shown below. Never lift it by its paper cassette or other supports.

CAUTION

Unplug the machine and contact your local authorized Canon dealer or the Canon help line in any of

these situations:

If the power cord or plug is damaged or frayed.

If liquid spills into the machine, or if it is otherwise exposed to rain or liquids.

If you notice smoke, unusual noises or odor coming from it.

If the machine does not operate normally when you follow the operating instructions. Adjust only

those controls that are covered by the operating instructions in this User’s Guide, or you can

damage the machine and require extensive repair work.

If the machine is dropped or its cabinet damaged.

If the machine begins performing poorly, and you cannot correct the problem by following the

procedures in Chapter 14, “Troubleshooting.”

This product emits low level electromagnetic waves. If you use a cardiac pacemaker and feel

abnormalities, please move away from this product and consult your doctor.

Customer Support

Your machine is designed with the latest technology to provide trouble-free operation. If you encounter

a problem with the machine’s operation, try to solve it by using the information in Chapter 14.

If you cannot solve the problem or if you think your machine needs servicing, contact your local

authorized Canon dealer or the Canon help line.

Safety Instructions

1-7

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Setting Up Your Machine

CHAPTER

This chapter tells you how to unpack, assemble, and connect your machine, install the toner cartridge, and load paper

— everything you need to know to get your machine ready to use.

Choosing a Location for Your Machine

Before unpacking your machine, follow these guidelines to choose an appropriate location for the

machine.

CAUTION

Please review the information provided in “Safety Instructions,” on p. 1-6, to make sure you are

installing your machine for safe use.

• Put the machine in a cool, dry, clean, well ventilated place:

- Make sure the area is free from dust.

- Make sure the location is not affected by extreme temperature fluctuations, and remains between

10° and 32.5°C.

- Make sure the area’s relative humidity is always between 20% and 80%.

• Keep the machine away from direct sunlight.

• If possible, place the machine near an existing telephone outlet, to allow for an easy connection of

the telephone line to the machine.

• Place the machine near an electrical wall outlet that provides 200 to 240-volt AC (50 to 60 Hz) power.

• Place the machine near the PC you will be connecting it to. Make sure you can reach it easily, as you

will be using the machine as a printer, fax machine, copier, and telephone.

• Do not plug the machine into the same circuit as an appliance such as an air conditioner, electric

typewriter, television, or copier. Such devices generate electrical noise that can interfere with your

machine’s ability to send or receive faxes.

• Set the machine on a flat, stable, vibration-free surface that is strong enough to support its weight

(about 11 kg (12.1 kg for the FAX-L390 model)).

Choosing a Location for Your Machine

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Unpacking Your Machine

Follow the directions below to unpack your machine properly, and to make sure you have all of its

components and documentation.

Do You Have Everything?

As you unpack the machine, save the carton and packing material in case you want to move or ship the

machine in the future.

Carefully remove all items from the box. You should have someone help by holding the box while you

lift the machine and its protective packaging out of the carton.

Make sure you have the following items:

FAX-L380S

FAX-L390

OUTPUT TRAY

MAIN UNIT

DOCUMENT OUTPUT TRAY

CARTRIDGE T STARTER

CASSETTE EXTENSION*

EXTENSION COVER*

POWER CORD

TELEPHONE LINE CORD

DOCUMENTATION

DESTINATION LABELS

CD-ROM

ONE-TOUCH SHEET

If any of the above items are damaged or missing, notify your local authorized Canon dealer

immediately.

*Only for the FAX-L380S model

Unpacking Your Machine

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NOTE

•

The actual items may differ in shape and quantity from the ones shown on p. 2-2.

Note that the items included with your machine may vary depending on the country of purchase.

Important! Save your sales receipt for proof of purchase in case your machine requires warranty service.

If you have purchased the optional handset, see Appendix B for the items included.

In addition to the items shipped with your machine, if you wish to use the machine as a printer, you will need a

USB cable, which you can purchase from your Canon dealer. For best results, use a cable that is no more than 5

meters long.

Removing Shipping Materials

In order to protect your machine during shipping, the machine has been packed with protective

material that you must remove before using. Follow these steps:

NOTE

The actual shipping materials may differ in shape, quantity, and position from the ones shown in the illustrations

below.

Remove all pieces of shipping tape from the exterior of the machine.

Open the document feeder tray.

Open the operation panel by grasping it at the center and gently pulling it up.

Remove protective sheet from the Automatic Document Feeder (ADF), then gently close the operation

panel by pressing it down until it clicks.

Unpacking Your Machine

2-3

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Replaceable Parts

The only component of the machine that needs regular service or replacement is the Cartridge T.

The Cartridge T Starter comes with your machine but you should purchase the regular Cartridge T for

replacement.

Although Canon manufactures many types of toner cartridges, the Cartridge T is the only one designed

to be used with your machine. The Cartridge T can be purchased at any Canon authorized dealer.

2-4

Unpacking Your Machine

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Assembling the Machine

Use the following instructions to assemble the main unit and its components. To see how the machine

will look fully assembled, see “Getting Acquainted With Your Machine,” on p. 2-11.

Attaching Components

NOTE

Make sure the tabs are inserted into the slot completely.

Document Output Tray

Insert the tabs into the slots on the back of the machine.

Output Tray

Insert the tray into the corresponding slots.

Assembling the Machine

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Installing the Paper Cassette*

Pull out the paper cassette.

Attach the cassette extension to the cassette.

Attach the extension cover on the back of the machine.

Insert the paper cassette into the machine.

*Installing the paper cassette is necessary to the FAX-L380S model only.

2-6

Assembling the Machine

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Making Connections

NOTE

•

The use of the jacks may differ in certain countries. See Appendix C, “Country-Specific Features.” for details.

Be sure to connect any external device before using your machine.

Canon cannot guarantee that all answering machines will be compatible with your machine, due to varying

specifications.

•

If you have connected an external device to your machine, be sure to set the correct receive mode. (See Chapter

7, “Receiving Faxes.”)

To connect an extension phone as well as an answering machine, connect the extension phone to the answering

machine, and then the answering machine to your machine.

If you connect a data modem to your machine and you use it extensively, or others access your PC frequently

through the data modem, you may want a dedicated telephone line for your data modem.

Connecting the Machine to Your PC

Your machine has a USB port that allows you to connect it to a PC. To do this, you need to purchase a

USB cable from your dealer.

NOTE

For best results, use a cable that is 5 meters in length or shorter.

Connect the machine to your computer as follows:

Make sure the computer is turned off and the machine is unplugged.

Connect the USB cable to your machine and PC during software installation to ensure the proper

operation of the printer driver. (See the Software Guide.)

Making Connections

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Connecting the Telephone Line

Connect the telephone line to the jack on the left side of the machine:

Connect the optional handset to

Connect an extension phone or answering

machine to

Connect the supplied telephone line to

Connect the other end of line to a wall telephone jack.

If you connect an answering machine to the machine, be sure to read your answering machine’s

manual.

NOTE

You can also connect the extension phone to the jack marked

if you have not connected the optional

handset.

Connecting the Power Cord

CAUTION

Follow these guidelines when connecting your machine to a power source:

The machine is intended for domestic use only and requires 200-240 V AC. Do not use it outside the

country where it was purchased.

Use only the power cord that came with the machine. Using a longer cord or extension cord can

cause the machine to malfunction.

Unplug the machine only by pulling on the plug itself. Never pull on the cord.

Do not plug the machine into an outlet shared with an appliance such as an air conditioner,

computer, electric typewriter, or copier. These devices generate electrical noise, which can interfere

with the operation of the machine.

Make sure nothing is laying on the power cord, and that the cord cannot be walked on or tripped

over.

Do not overload the electrical outlet. Make sure the total amperage used by all the machines plugged

into the outlet does not exceed the ampere rating of the outlet’s circuit breaker.

Do not plug the machine into an uninterruptible power supply (UPS).

2-8

Making Connections

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Connect the power cord as follows:

Plug the supplied power cord into the power connector on the back of the machine.

Plug the other end of the power cord into the outlet.

NOTE

The machine has no power switch, so its power is on as long as it is plugged in. Once connected, though, the

machine still needs to warm up before you can use it.

While the machine is warming up, the message <PLEASE WAIT> appears in the LCD display:

PLEASE WAIT

When you connect the power cord to an AC outlet for the first time after purchase, <DISPLAY LANGUAGE> will

appear in the LCD display after <PLEASE WAIT>. In this case, set the language for the LCD display, and the

country*. (See “Setting the Display Language and Country*,” on p. 2-10.)

The Fax standby mode appears:

31/12 2005 SAT 15:11

FaxOnly

STANDARD

NOTE

If the toner cartridge has not been installed yet, the message <INSTALL CARTRIDGE> appears in the LCD

display, and the Alarm indicator flashes. In this case, install the toner cartridge. (See “Installing/Replacing the

Toner Cartridge,” on p. 2-18.)

The country selection feature is available for certain countries only.

Making Connections

2-9

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Setting the Display Language and Country*

When you connect the power cord to an AC outlet for the first time, you need to select the language for

the LCD display. For some countries, you also need to select the country where you are using the

machine. The machine automatically switches the selectable settings and the default settings in the

menus to suit the selected country.

Follow these steps to set the display language and country.

After connecting the power cord, the display changes from <PLEASE WAIT> to the <DISPLAY

LANGUAGE> menu.

Use [ (-)] or [ (+)] to select the preferred language for the LCD display ➞ press [OK].

DISPLAY LANGUAGE

ENGLISH

COUNTRY SELECT

➞

If <COUNTRY SELECT> does not appear after <DATA ENTRY OK> is displayed:

Setting is completed and the machine enters the Fax standby mode.

If <COUNTRY SELECT> appears after <DATA ENTRY OK> is displayed:

Go to step 2.

Use [ (-)] or [ (+)] to select the country where you are using the machine ➞ press [OK].

COUNTRY SELECT

31/12 2005 SAT 15:11

FaxOnly

➞

STANDARD

If your country name does not appear, select <OTHERS>.

Once you have selected the language and country, these setting menus will not appear next time you connect the

power cord.

• To check the settings made by the country selection, you can print the USER’S DATA LIST. (See “User’s Data

List,” on p. 13-11.)

• You can change the display language or country setting using the <SYSTEM SETTINGS> menu in the <FAX

SETTINGS> menu. (See Chapter 16, “The Menu System.”)

The country selection feature is available for certain countries only.

Setting the Display Language and Country*

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Getting Acquainted With Your Machine

Before using your machine, look over the diagrams on these pages to become familiar with the

machine’s components.

Front View

FAX-L380S

Document feeder tray

Place documents.

Output tray

Outputs printouts.

ADF (Automatic Document Feeder)

Holds documents and feeds them automatically into the scanning

machine.

Printer cover

Open it when you install the cartridge, or remove jammed

paper.

Document output tray

Documents come out here.

Multi-purpose feeder

Used when printing paper one by one manually.

Slide guides

Adjust to the width of documents.

Cassette

Holds the paper supply.

Operation panel

Controls the machine.

Getting Acquainted With Your Machine

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FAX-L390

Document feeder tray

Place documents.

Output tray

Outputs printouts.

ADF (Automatic Document Feeder)

Printer cover

Holds documents and feeds them automatically into the scanning

Open it when you install the cartridge, or remove jammed

machine.

paper.

Document output tray

Documents come out here.

Multi-purpose feeder

Used when printing paper one by one manually.

Slide guides

Adjust to the width of documents.

Cassette

Holds the paper supply.

Operation panel

Controls the machine.

2-12

Getting Acquainted With Your Machine

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Rear View

FAX-L380S

FAX-L390

USB port

Connect the USB (Universal Serial Bus) cable.

Rear cover

Open it when you output paper face up, or remove jammed paper.

Handset jack

Connect the handset (optional).

Power socket

Connect the power cord.

Extension phone jack

Connect an extension phone.

Extension cover

Protects paper supply in the cassette from dirt and dust.

Telephone line jack

Connect the telephone cable.

Getting Acquainted With Your Machine

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The Operation Panel

FAX-L380S

COPY

FAX

ABC

JKL

TUV

DEF

MNO

GHI

PQRS

WXYZ

FAX-L390

COPY

FAX

ABC

JKL

TUV

DEF

MNO

GHI

PQRS

WXYZ

Menu button

Use this button to customize the operation of the machine.

Energy Saver button

Use this button to set or cancel the energy saver mode manually.

The button lights green when the energy saver mode is enabled.

In Use/Memory indicator

Lights when the telephone line is used or a document has been

received in memory.

Numeric buttons

Use these buttons to enter numbers and names when registering

information, and to dial fax/telephone numbers.

LCD display

Tone button

The LCD display shows messages and prompts while you use the

machine.

Use this button to use tone dialing temporarily when your machine

is set for pulse dialing.

COPY button

Use this button to switch standby display to Copy mode.

Enlarge/Reduce button

Use this button to set an enlargement or reduction ratio of a copy.

FAX button

Use this button to switch standby display to Fax mode.

Exposure button

Use this button to adjust the copy exposure.

Alarm indicator

This indicator flashes when an error occurs, or when the machine

Image Quality button

is out of paper or toner.

Use this button to select the resolution the machine will use for

the document you want to fax, or copy.

System Monitor button

Use this button to check the status of copy, fax, print and report

jobs.

2-14

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Stop/Reset button

Use this button to cancel sending or receiving faxes and other

operations, and bring back the standby display in the LCD.

Directory button

Use this button to look up fax/telephone numbers registered for

speed dialing.

(-), (+) buttons

Use this button to scroll through the selections.

Coded Dial button

Use this button to dial a fax/telephone number that you have

registered for Coded Speed Dialing.

OK button

Redial/Pause button

Use this button to determine the contents you set or register.

Use this button to redial the last number that was dialed using the

numeric buttons, or to enter pauses in a fax number.

Start button

Use this button to begin faxing, or copying.

One-Touch Speed Dial buttons

Use these buttons for One-Touch Speed Dialing.

Hook button

Use this button to dial, even with the optional handset still in the

handset cradle.

One-Touch Speed Dial panel

Open this panel to access the registration buttons.

Special Function Buttons (One-Touch Speed Dial Panel

Open)

Receive

Mode

Delayed

Report

Space

Transmission

Polling

Delete

Clear

Report button

Use this button to print activity reports.

ID button

Use this button to enter the Department ID.

Receive Mode button

Use this button to select the receive mode for receiving faxes.

Delayed Transmission button

Use this button to register a time for delayed sending.

R button

Polling button

Use this button to dial an outside line access number when the

Use this button to set a document for polling sending, and to poll

machine is connected through a switchboard (PBX).

the other fax to receive a document.

Space button

Use this button to enter a space between letters and numbers

when you are registering information.

Clear button

Use this button to clear an entire entry during information

registration.

Delete button

Use this button to delete characters one by one.

Getting Acquainted With Your Machine

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Energy Saver Mode

The machine provides an energy saver function. When no operations are performed for about 5

minutes, the machine automatically enters the energy saver mode.

NOTE

•

The time until the machine enters the energy saver mode can be specified in a range of 3 minutes to 30 minutes.

You can also turn off the energy saver function. (See Chapter 16, “The Menu System.”)

•

The energy saver function does not activate when the machine is in the following status:

When printing out copies, faxes or other pages

When sending or receiving faxes

While a copy job is saved in memory or when the reserve copy or other functions are operating, or when the In

Use/Memory indicator lights up

When paper jams occur

When an error code appears and the Alarm indicator flashes

When no paper is loaded in the cassette

Setting the Energy Saver Mode Manually

Press [Energy Saver].

The LCD is turned off and [Energy Saver] lights up.

NOTE

Right after the machine is restored from the energy saver mode, or right after copying finishes, wait about 2

seconds before pressing [Energy Saver].

Restoring from the Energy Saver Mode

Press [Energy Saver].

[Energy Saver] goes off and the machine enters standby mode.

NOTE

The machine can be restored from the energy saver mode immediately. However, it may vary according to room

temperature and circumstances.

Energy Saver Mode

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The Toner Cartridge

Handling and Storing Cartridges

• Do not open the drum protective shutter on the cartridge. If the drum surface is exposed to light and

damaged, print quality may deteriorate.

• Do not stand the cartridge on end, and do not turn it upside down. If toner becomes caked in the

cartridge, it may prove impossible to free it even by shaking the cartridge.

• Keep the cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the

cartridge may harm these items.

HDD

• Never touch the drum protective shutter. When holding the cartridge, avoid touching the drum

protective shutter with your hands.

The Toner Cartridge

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• Do not expose the cartridge to direct sunlight or bright light for longer than 5 minutes.

• Do not store the cartridge in direct sunlight.

• Avoid locations subject to high temperature, high humidity, or rapid changes in temperature. Store the

cartridge between 0° and 35°C.

• Hold the cartridge as shown so that your hand is not touching the drum’s protective shutter.

• Store the cartridge in its protective bag. Do not open the bag until you are ready to install the

cartridge in the machine.

• Save the protective bag. You may need to repack and transport the cartridge at a later date.

• Do not store the cartridge in salty air or where there are corrosive gases such as from aerosol

sprays.

• Do not remove the cartridge from the machine unless necessary.

• Be sure to remove the toner cartridge from the machine when disposing of the machine.

CAUTION

DO NOT PLACE THE CARTRIDGE IN FIRE. TONER POWDER IS FLAMMABLE.

Installing/Replacing the Toner Cartridge

The machine uses the Canon Cartridge T. The procedure on the next page explains how to install the

cartridge for the first time, and how to replace it when the toner runs out.

When the message <REPLACE CARTRIDGE> appears, the toner in the cartridge may simply be

unevenly distributed. Before replacing the cartridge, follow the instructions on p. 2-19 to evenly

distribute the toner. If the message remains displayed or the print quality is low, after doing this replace

the cartridge as described below.

NOTE

Canon makes numerous cartridges. However, the Canon genuine Cartridge T Starter and the Canon genuine

regular Cartridge T are the only one which Canon recommends you to use with your machine. The Canon genuine

Cartridge T Starter that comes with your machine can yield approx. 2,500 page of printouts (based on 5%

coverage of a A4-size page), while the Canon genuine Cartridge T you purchase can yield approx. 3,500 page of

printouts (based on 5% coverage of a A4-size page). But the Canon genuine Cartridge T Starter is identical to the

Canon genuine regular Cartridge T otherwise.

Remove any documents and/or printed pages from the machine.

Make sure the machine is plugged in.

Remove the cartridge from the bag. Keep the bag in a safe place for future use.

2-18

The Toner Cartridge

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Gently rock the cartridge several times to evenly distribute the toner inside.

INSTRUCTIONS

DRUM PROTECTIVE SHUTTER

NOTE

Always hold the cartridge as shown so that the side with the instructions is facing upward. Do not forcefully move

or push the protective shutter of the drum in any way.

Hold the cartridge on a flat stable surface with one hand, and break the tab and pull out the seal

completely with the other hand.

TAB

Open the printer cover.

NOTE

If you are replacing the old cartridge with the new one, remove the old cartridge from the machine. Then, discard

the old toner cartridge immediately according to the local laws and regulations for disposal of consumables.

The Toner Cartridge

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Hold the cartridge and position the arrow mark on the cartridge towards the inside of the machine as

shown below.

Align the projections

on both sides of the cartridge to the guides

in the machine and slide the

cartridge completely into the machine.

Close the printer cover.

2-20

The Toner Cartridge

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Loading Recording Paper

When the message <SUPPLY REC. PAPER> appears in the LCD display, you need to add paper to the

paper cassette. Here are a few tips you should follow when you load paper into the paper cassette.

• Be sure to load paper of the correct size, weight, and quantity recommended for your machine. (See

Chapter 4, “Paper Handling.”)

• Stack the paper so that the top and bottom edges and sides are straight and even before placing it in

the paper cassette.

• Do not print on both sides of the paper. Doing so may cause several sheets to feed into the machine

at the same time.

• Let the paper run out before you refill the paper cassette.

• Avoid mixing new stock with paper already loaded in the paper cassette. When adding new stock to

the cassette, be sure to remove the remaining paper in the cassette and reload it together with the

new stock. Failure to do so may cause paper jams.

NOTE

•

Do not use damp, curled, wrinkled, or torn paper as these can cause paper jams or poor print quality.

Highly textured, extremely smooth or shiny paper does not print well.

The laser printing process uses high temperatures to fuse toner to the paper. Use paper that will not melt,

vaporize, discolor, or emit dangerous fumes at temperatures near 170°C. For example, do not use vellum paper in

a laser printer. Make sure any letterhead or colored paper you use can withstand high temperatures.

Make sure the paper is free of dust, lint, and oil stains.

To keep the paper from curling, do not open paper packs until you are ready to use the paper. Store unused paper

from opened packs in a cool, dry location in the original packaging.

•

Your machine is factory-set to use A4-size paper in the paper cassette.

If you wish to use different sized paper, you must change the setting using the <PAPER SETTINGS> menu.

See p. 16-2 for more details.

•

Refer to Chapter 4, “Paper Handling,” for more details on the types of media you can load in the paper cassette.

CAUTION

Do not load paper in the multi-purpose feeder when the machine is printing.

Loading Recording Paper

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Loading Paper in the Cassette

Pull out the cassette completely.

CAUTION

Be sure to completely remove the paper cassette from the machine and place on a flat surface before

performing the following steps. Failure to do so, may cause the machine tip over, and result in personal

injury.

Adjust the length slide guide to match the paper size.

FAX-L380S

FAX-L390

For the FAX-L390 model, be sure to properly attach the stopper of the paper size rear guide for the correct paper

size by inserting the tabs into the matching slots on the paper cassette.

Adjust the width slide guides or paper width guides to match the paper size.

2-22

Loading Recording Paper

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Load the paper into the cassette. Make sure the paper stack sits below the hooks for the FAX-L380S

model.

HOOKS

Even out the edges of the paper stack.

Make sure the height of the paper stack does not exceed the load limit mark.

HOOKS

HOOK

LOAD LIMIT

MARK

LOAD LIMIT

MARK

HOOK

Insert the cassette into the machine as far as it will go.

NOTE

If you do not completely insert the cassette into the machine, paper jams may occur.

Testing the Machine

After you have assembled your machine, installed the toner cartridge, loaded plain paper in the paper

cassette, you can make sure the machine is printing properly by making several copies of a document.

For instructions, see Chapter 11, “Making Copies.”

Note the following:

• If the printed sheets are curled as they exit the machine, remove them from the output slot

immediately to avoid paper jams.

• Make sure your text or graphics fall within the printable area.

Loading Recording Paper

2-23

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Registering Information in the

Machine

CHAPTER

This chapter describes how to enter information in your machine.

Guidelines for Entering Information

The following section explains how to enter user information into the machine.

NOTE

If you pause while entering information and do not make an entry for more than a specified period of time, the

machine returns to standby mode and loses all information you had entered up to that point. You will then have to

start again. The time until the machine returns to the standby mode can be specified in a range of 1 to 9 minutes.

You can also turn off the AUTO CLEAR function. (See Chapter 16, “The Menu System.”)

Entering Numbers, Letters, and Symbols

Each numeric button has a number and a group of uppercase and lowercase letters assigned to it. Use

the chart below to determine which numeric button to press for each character.

NOTE

The characters that appear when you press the numeric buttons differ depending on the display language you

select. For details on selecting the display language, see “Setting the Display Language and Country*,” on p. 2-10.

Guidelines for Entering Information

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Button

Uppercase

Lowercase

@ . – _ /

ABC

@ . – _ /

abc

DEF

def

GHI

ghi

JKL

jkl

MNO

PQRS

TUV

mno

pqrs

tuv

WXYZ

wxyz

Uppercase

Lowercase

Number

– . # ! “ , ; : ^ _ = / | ’ ? $ @ % & + \ ( ) [ ] { } < >

Follow this procedure when you come to a step that requires you to enter a name or number.

Press [

(:1).

] to switch to the uppercase letter mode (:A), lowercase letter mode (:a), or the number mode

You can see what mode you are in by the character indicated on the top right corner of the LCD display.

Use the numeric buttons to enter the letter or number.

Press the button repeatedly until the letter or number you want appears.

●

To enter two letters or symbols that are under the same button:

❑

Press the numeric button ➞ [ (+)] ➞ press the same numeric button again.

For example, to enter <DD> you would press [3] ➞ [ (+)] ➞ [3].

●

To enter a space:

Press [Space] under the One-Touch Speed Dial panel.

❑

To delete a character:

Press [Delete] under the One-Touch Speed Dial panel.

❑

To delete an entire entry:

Press [Clear] under the One-Touch Speed Dial panel.

❑

3-2

Guidelines for Entering Information

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Personalizing Your Machine

Identifying Your Documents

When sending documents, you can have your fax number, your name, and the current date and time

printed out by the receiving fax. This information is called your TTI (Transmit Terminal Identification)

and appears at the top of the faxed document in small type.

By identifying the documents you send, the receiving party can recognize your fax messages at a

glance. Here is a sample document with the identifying information:

xxxx

THE DATE AND TIME

YOU SENT THE

DOCUMENT

YOUR FAX/

TELEPHONE

NUMBER

YOUR NAME OR

COMPANY NAME

THE NAME OF THE

PARTY WHO IS

RECEIVING THE

FAX*

THE PAGE NUMBER

When using speed dialing, the top line also includes the name registered under the speed dialing button or code you

entered.

Entering the Date and Time

Follow this procedure to enter the date and time:

Press [Menu].

Press [ (-)] or [ (+)] to select <7.TIMER SETTINGS> ➞ press [OK] twice.

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Use the numeric buttons to enter the date (month/day/year) and time (in 24-hour format) ➞ press [OK].

DATE/TIME SETTING

31/12 '05 15:10

TIMER SETTINGS

2.AUTO CLEAR

➞

Enter only the last 2 digits of the year.

Press [Stop/Reset] to return to standby mode.

Registering Your Fax Number and Name

Follow this procedure to register your fax/telephone number and name:

Press [Menu].

Press [ (-)] or [ (+)] to select <4.FAX SETTINGS> ➞ press [OK] four times.

Use the numeric buttons to enter your fax/telephone number (Max. 20 digits, including spaces) ➞ press

[OK].

USER TEL NO.

123xxxxxxx

TEL LINE SETTINGS

2.TEL LINE TYPE

➞

For details on how to enter or delete numbers, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

Press [Menu] ➞ [ (-)] or [ (+)] to select <2.UNIT NAME> ➞ press [OK].

Use the numeric buttons to enter your name (Max. 24 characters, including spaces) ➞ press [OK].

USER SETTINGS

3.TX TERMINAL ID

➞

Canon

For details on how to enter or delete characters, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

Press [Stop/Reset] to return to standby mode.

3-4

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Setting the Telephone Line Type

Use this procedure if you need to change the telephone line setting.

If you are unsure which setting to use, contact your local telephone company.

Follow this procedure to set the telephone line type:

Press [Menu].

Press [ (-)] or [ (+)] to select <4.FAX SETTINGS> ➞ press [OK] three times.

Press [ (-)] or [ (+)] to select <2.TEL LINE TYPE> ➞ press [OK].

Press [ (-)] or [ (+)] to select the telephone line type ➞ press [OK].

TEL LINE TYPE

TOUCH TONE

TEL LINE SETTINGS

3.TX START SPEED

➞

You can select from the following:

<TOUCH TONE> for tone dialing

<ROTARY PULSE> for pulse dialing

Press [Stop/Reset] to return to standby mode.

Setting the Summer Time*

Some countries adopt the summer time system that shifts the clock time ahead or back according to

the change in seasons. You can select if the time information in your machine changes to match your

country’s summer time system and set the day and time when the summer time begins and ends.

Press [Menu].

Press [ (-)] or [ (+)] to select <7.TIMER SETTINGS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <5.SUMMER TIME> ➞ press [OK].

Press [ (-)] or [ (+)] to select <ON> to enable the summer time setting or <OFF> to disable it ➞ press

[OK].

If you selected <ON>, go to step 5.

If you selected <OFF>, go to step 12.

The Summer Time feature is available for certain countries only.

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Press [OK] twice.

Press [ (-)] or [ (+)] to select the month in which the summer time starts ➞ press [OK] twice.

MONTH

WEEK

➞

APRIL

FIRST WEEK

Press [ (-)] or [ (+)] to select the week in which the summer time starts ➞ press [OK] twice.

You can select from the following:

FIRST WEEK>

SECOND WEEK

THIRD WEEK

FOURTH WEEK

<LAST WEEK> (fourth or fifth week depending on the selected month)

WEEK

DAY

➞

SECOND WEEK

SUNDAY

Press [ (-)] or [ (+)] to select the day of the week on which the summer time starts ➞ press [OK] twice.

DAY

TIME

➞

SUNDAY

02:00

Use the numeric buttons to enter the time at which the summer time compensation is made ➞ press [OK]

three times.

Use the 24-hour format for the time (e.g., 2:00 p.m. as 14:00) and precede single digits with a zero.

TIME

MONTH

➞

02:00

OCTOBER

10 Press [ (-)] or [ (+)] and [OK] to select the month, week, day of the week, and time when the summer

time ends, as in steps 6 to 9 for the <1.BEGIN DATE/TIME> settings. (e.g. OCTOBER LAST WEEK,

SUNDAY and 03:00)

11 Press [OK].

12 Press [Stop/Reset] to return to standby mode.

3-6

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Paper Handling

CHAPTER

This chapter describes how to select and prepare the print media for the different functions your machine can perform.

Print Media Requirements

For high-quality printing, we recommend using paper and transparencies recommended by Canon.

Some types of paper available at office supply stores may not be suitable for the machine. If you have

any questions about paper and transparencies, contact your local authorized Canon dealer or the

Canon help line.

■ Paper Storage

In order to prevent paper jams, do the following:

• To prevent moisture buildup, store remaining paper wrapped tightly in its original package. Store

paper in a dry location, out of direct sunlight.

• To prevent curling, store paper flat, not upright.

• If the paper is curled, uncurl it before loading it in the cassette or multi-purpose feeder. Failure to do

so will cause paper creases and a paper jam.

■ Unacceptable Paper

Do not print on the following types of paper stock. Doing so may result in paper jams.

• Severely curled or wrinkled paper

• Transparencies designed for full-color copiers or printers

• Paper which has already been copied using a digital full-color copier (Do not print on the reverse

side.)

• Paper which has been printed on using a thermal transfer printer (Do not print on the reverse side.)

IMPORTANT

Never attempt to print on full-color transparencies. Doing so may result in product malfunction.

Print Media Requirements

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■ Acceptable Paper

Cassette

Multi-Purpose Feeder

FAX-L380S: A4, B5, A5, LTR, EXECUTIVE

Envelope (COM10, MONARCH, DL, ISO-C5)

Free Size: 216 mm × 356 mm [Max.]/76 mm ×

127 mm [Min.]

A4, B5, A5, LTR, LGL, EXECUTIVE

Envelope (COM10, MONARCH, DL, ISO-C5)

Free Size: 216 mm × 356 mm [Max.]/76 mm ×

127 mm [Min.]

Paper Size

FAX-L390: A4, LTR

Paper Weight

Paper Type

64 g/m to 128 g/m

FAX-L380S: Plain paper, Plain paper L, Heavy

Plain paper, Plain paper L, Heavy paper, Heavy

paper H, Transparency

paper, Heavy paper H, Transparency

FAX-L390: Plain paper, Plain paper L

IMPORTANT

You cannnot use multi-purpose feeder for FAX.

NOTE

•

The printing speed may become slower than usual depending on the paper size, the paper type, and the number

of sheets you specify. This is because the machine’s safety function works to prevent the failure due to heat.

Some types of paper may not feed properly into the cassette or the multi-purpose feeder.

•

Printing Areas

Please note that the term “printing area” represents both the recommended area for optimum print

quality and the entire area where the machine can technically print from your computer.

Printing area (light shade): Canon recommends that you print within this area.

■ Paper

MAX. 5 mm

Feeding

direction

MAX. 5 mm

■ Envelope

MAX. 5 mm

Feeding

direction

MAX. 5 mm

NOTE

Copying areas are a little larger than printing areas.

4-2

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Loading Paper

This section describes how to load paper in the cassette and the multi-purpose feeder.

CAUTION

• When loading paper, take care not to cut your hands on the edges of the paper.

• Be sure to completely remove the paper cassette from the machine and place on a flat surface before

performing the following steps. Failure to do so, may cause the machine tip over, and result in

personal injury.

NOTE

•

The paper in the multi-purpose feeder is fed prior to the paper in the cassette.

The cassette holds up to approx. 250 sheets (FAX-L380S)/500 sheets (FAX-L390) of 64 g/m²paper or approx. 20

envelopes*.

*Only for the FAX-L380S model.

Loading Paper in the Cassette

Pull out the cassette completely.

Pinch and slide the length slide guide to fit the size of the paper stack you want to load.

For the FAX-L390 model, attach the stopper of the paper size rear guide for the desired paper size by inserting

the tabs into the matching slots on the paper cassette.

FAX-L380S

FAX-L390

IMPORTANT

•

If the slide guides (FAX-L380S) are not adjusted correctly for the size of the paper, the quality of your printouts

may be adversely affected.

•

For the FAX-L390 model, be sure to properly attach the stopper of the paper size rear guide for the correct paper

size.

Loading Paper

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Adjust the width slide guides or paper width guides to match the paper size.

Fan the paper stack first, then tap the edges on a flat surface to even the stack.

Load the paper stack in the cassette with the print side down.

When you load paper with a logo on, position the paper with the print side down (logo side) and load it so that the

top of the paper feeds first in the cassette.

Make sure the paper stack does not exceed the load limit mark.

HOOKS

HOOK

LOAD LIMIT

MARK

LOAD LIMIT

MARK

HOOK

4-4

Loading Paper

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Insert the cassette into the machine.

NOTE

If you do not completely insert the cassette into the machine, paper jams may occur.

Specify the paper size and type.

❑

Press [Menu] ➞ [OK].

Press [ (-)] or [ (+)] to select <1.CASSETTE> ➞ press [OK] twice.

Press [ (-)] or [ (+)] to select the appropriate paper size ➞ press [OK] twice.

Press [ (-)] or [ (+)] to select the appropriate paper type ➞ press [OK].

Press [Stop/Reset] to return to standby mode.

IMPORTANT

•

Do not load different size and type of paper at the same time.

Do not load extra paper when there is still paper left in the cassette. If you load extra paper while printing, remove

the loaded paper first. Then put it together with the extra paper and tap the edges. After that, reload it in the

cassette.

NOTE

•

Select <ENVELOPE> for envelopes. For details on loading envelopes in the cassette*, see “Loading Envelopes in

the Cassette,” on p. 4-5.

•

For information on how to use non-standard size paper, see “Loading Paper in the Multi-Purpose Feeder,” on p.

4-8, or “Loading an Envelope in the Multi-Purpose Feeder,” on p. 4-9.

*Only for the FAX-L380S model.

Loading Envelopes in the Cassette

NOTE

•

Loading Envelopes in the Cassette is only for the FAX-L380S model.

Load an envelope in the multi-purpose feeder when you use the FAX-L390 model. For details on loading an

envelope in the multi-purpose feeder, see “Loading an Envelope in the Multi-Purpose Feeder,” on p. 4-9.

Arrange the stack of envelopes on a firm, clean surface, and press down firmly on the edges to make the

folds crisp.

Press all the way around the envelopes to remove any curls and expel air from inside the envelopes. Also, press

firmly on the area that corresponds to the edges of the back flap.

Loading Paper

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Remove any curling from the envelopes by holding the edges diagonally and bending them gently.

Run a pen or other rounded object along the back flaps to flatten them.

The flaps should not bulge more than 5 mm.

FLAP

Tap the edges on a flat surface to even the envelopes.

Pull out the cassette completely.

Pinch and slide the length slide guide to fit the size of the envelopes you want to load.

IMPORTANT

If the slide guides are not adjusted correctly for the size of the envelopes, the quality of your printouts may be

adversely affected.

4-6

Loading Paper

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Load the envelopes with the print side down and the right edge (i.e., closer to the stamp) first.

If the envelope to be loaded has a flap on the short edge, this edge must enter the machine first. Not loading it

this way will result in a paper jam.

Pinch and slide the width slide guides to fit the envelopes.

Make sure the envelopes do not exceed the load limit mark.

HOOKS

HOOK

LOAD LIMIT

MARK

HOOK

Insert the cassette into the machine.

NOTE

If you do not completely insert the cassette into the machine, paper jams may occur.

10 Specify the paper size and type.

❑

Press [Menu] ➞ [OK].

Press [ (-)] or [ (+)] to select <1.CASSETTE> ➞ press [OK] twice.

Press [ (-)] or [ (+)] to select <ENVELOPE> ➞ press [OK].

Press [ (-)] or [ (+)] to select the appropriate envelope type ➞ press [OK] twice.

Press [ (-)] or [ (+)] to select <HEAVY PAPER> or <HEAVY PAPER H> ➞ press [OK].

Press [Stop/Reset] to return to standby mode.

Loading Paper

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Loading Paper in the Multi-Purpose Feeder

Use the multi-purpose feeder when you want to copy or print on the different paper which is in the

cassette. Load paper one by one in the multi-purpose feeder.

NOTE

The paper in the multi-purpose feeder is fed prior to the paper in the cassette.

Slide the slide guides to fit the size of the paper you want to load.

IMPORTANT

If the slide guides are not adjusted correctly for the size of the paper, the quality of your printouts may be adversely

affected.

Insert the paper straightly into the multi-purpose feeder with the print side up.

NOTE

When you load paper with a logo on it, position the paper with the print side up (logo side) and insert it so that the

top of the paper feeds first in the multi-purpose feeder.

4-8

Loading Paper

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Specify the paper size.

❑

Press [Menu] ➞ press [OK].

Press [ (-)] or [ (+)] to select <2.MP TRAY> ➞ press [OK] twice.

Press [ (-)] or [ (+)] to select the appropriate paper size ➞ press [OK] twice.

NOTE

•

Select <ENVELOPE> for envelopes. For details on loading an envelope in the multi-purpose feeder, see “Loading

an Envelope in the Multi-Purpose Feeder,” on p. 4-9.

•

When <FREESIZE> is selected, you can specify vertical and horizontal sizes of the paper in the following ranges:

<VERTICAL SIZE>: 127 mm to 356 mm

<HORIZONTAL SIZE>: 76 mm to 216 mm

Specify the paper type.

❑

Press [ (-)] or [ (+)] to select the appropriate paper type ➞ press [OK].

Press [Stop/Reset] to return to standby mode.

Loading an Envelope in the Multi-Purpose Feeder

Use the multi-purpose feeder when you want to copy or print an envelope one by one.

IMPORTANT

The recommended envelopes are COM10, MONARCH, DL, and ISO-C5. Using other envelopes may affect the

quality of the printout.

NOTE

The envelope in the multi-purpose feeder is fed prior to the paper in the cassette.

Slide the slide guides to fit the size of the envelope you want to load.

Loading Paper

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IMPORTANT

If the slide guides are not adjusted correctly for the size of the envelope, the quality of your printouts may be

adversely affected.

Insert the envelope straightly in the multi-purpose feeder with the print side up and the right edge (i.e.,

closer to the stamp) first.

If the envelope to be loaded has a flap on the short edge, this edge must enter the machine first. Not loading it

this way will result in a paper jam.

Specify the paper size.

❑

Press [Menu] ➞ press [OK].

Press [ (-)] or [ (+)] to select <2.MP TRAY> ➞ press [OK] twice.

Press [ (-)] or [ (+)] to select <ENVELOPE> ➞ press [OK].

Press [ (-)] or [ (+)] to select the appropriate envelope type ➞ press [OK] twice.

NOTE

You can select <FREESIZE> instead of <ENVELOPE> as the paper size. When <FREESIZE> is selected, you

can specify vertical and horizontal sizes of the envelope in the following ranges:

<VERTICAL SIZE>: 127 mm to 356 mm

<HORIZONTAL SIZE>: 76 mm to 216 mm

Specify the paper type.

❑

Press [ (-)] or [ (+)] to select <HEAVY PAPER> or <HEAVY PAPER H> ➞ press [OK].

Press [Stop/Reset] to return to standby mode.

4-10

Loading Paper

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Orientation of the Document and the Paper Loading

When you load a document in the ADF, the orientation of the document and the orientation of the paper

in the cassette or in the multi-purpose feeder are as shown below.

DOCUMENT

PAPER

CASSETTE

MULTI-PURPOSE

FEEDER

COPY

Loading Paper

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Selecting the Paper Output Area

Face down paper output delivers paper with the printed side down on the output tray. Face up paper

output delivers paper with the printed side up out of the face up paper output. Select the area

depending on your purpose by opening or closing the rear cover.

Open the rear cover for face up paper output, or close the rear cover for face down paper output.

IMPORTANT

Do not open or close the rear cover while copying and printing.

Paper Type and Paper Output Area

Select the suitable paper output area depending on the paper type and your purpose.

Paper Type

Paper Output Area

The Number of Output Sheets

1 sheet

face up

Plain Paper L

approx. 50 sheets

(64 g/m )

face down

face up

1 sheet

Plain Paper

approx. 50 sheets

face down

face up

(64 g/m to 90 g/m )

1 sheet

Heavy Paper

approx. 30 sheets

(91 g/m to 105 g/m )

face down

face up

1 sheet

Heavy Paper H

Transparencies

approx. 30 sheets

(106 g/m to 128 g/m )

face down

face up

1 sheet

face down

approx. 10 sheets

Selecting the Paper Output Area

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Face Down Paper Output Area

The paper is delivered with the printed side down on the output tray.

Paper is stacked in printed order.

Close the rear cover.

IMPORTANT

•

Do not place the delivered paper back on the output tray. Doing so may result in paper jams.

Do not place objects other than paper on the output tray. Doing so may result in paper jams.

It is recommended to fold up the document feeder when printing many pages.

Face Up Paper Output Area

The paper is delivered with the printed side up out of the face up paper output on the back side of the

machine. This way is convenient for printing on transparencies, envelopes, or labels which tend to curl,

because the paper is delivered straight through out of the machine.

Open the rear cover.

• Remove the delivered paper one by one.

IMPORTANT

•

Do not pull the paper forcibly.

The machine has no face up output tray. Remove the delivered paper with your hand.

Do not place an object in front of the face up paper output to prevent a paper jam.

Selecting the Paper Output Area

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Speed Dialing

CHAPTER

This chapter describes how to register and use the speed dialing features of the machine.

Speed Dialing Methods

In addition to regular dialing, the machine provides several ways to dial fax/telephone numbers

automatically.

■ One-Touch Speed Dialing

Dial a fax/telephone number by pressing the One-Touch Speed Dial button that the number is assigned to.

■ Coded Speed Dialing

Dial a fax/telephone number by pressing [Coded Dial] followed by a two-digit code (a three-digit code for the

FAX-L390 model) assigned to that number.

■ Group Dialing

Send a document to a pre-defined group of fax numbers. (The numbers must already be stored as One-Touch

Speed Dialing numbers or Coded Speed Dialing numbers.)

■ Directory Dialing

Dial a fax/telephone number by pressing [Directory] and entering the first letter of the other party’s name. In this

manner you can search for the fax/telephone number registered for One-Touch Speed Dialing.

The following pages describe how to register numbers for speed dialing. You will also find instructions

for changing numbers and names registered under speed dialing buttons and codes, and how to use

speed dialing.

Speed Dialing Methods

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One-Touch Speed Dialing

Storing Numbers for One-Touch Speed Dialing

Your machine can store up to 31 fax numbers under One-Touch Speed Dial buttons. Follow this

procedure to store One-Touch Speed Dialing numbers and names.

Press [Menu].

Use [ (-)] or [ (+)] to select <5.ADD. REGISTRATION> ➞ press [OK] twice.

Press [ (-)], [ (+)], or the One-Touch Speed Dial button to select a One-Touch Speed Dial button under

which you want to register a fax/telephone number between 01 and 31 ➞ press [OK] twice.

• If a number is already stored under the button you select, that number appears.

• If the button you select is registered for Group Dialing, <GROUP DIAL> appears.

Use the numeric buttons to enter the telephone number (Max. 120 digits, including spaces and pauses) ➞

press [OK] twice.

TEL NUMBER ENTRY

TEL=123xxxx

➞

• For details on how to enter or delete numbers, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

• Open the One-Touch Speed Dial panel ➞ press [Space] to enter spaces between numbers (spaces are

optional and are ignored during dialing).

• To enter a pause in the number, press [Redial/Pause] one or more times.

Use the numeric buttons to enter the name you want to store (Max. 16 letters, including spaces) ➞ press

[OK].

For details on how to enter or delete letters, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

To continue registering numbers, repeat steps 3 to 5.

-or-

If you have finished registering numbers, press [Stop/Reset] to return to standby mode.

After you register a number for One-Touch Speed Dialing, it is recommended to write the name of the

other party on a destination label and stick it on the One-Touch Speed Dial panel above the number of the

One-Touch Speed Dial button where the number is registered.

One-Touch Speed Dialing

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Changing or Deleting a Number/Name Stored Under a

One-Touch Speed Dial Button

Follow these steps if you want to change a number and/or name registered under a One-Touch Speed

Dial button, or if you want to delete all information stored under a button.

Follow steps 1 and 2 of “Storing Numbers for One-Touch Speed Dialing.” (See p.5-2.)

Use [ (-)], [ (+)], or the One-Touch Speed Dial button to select the One-Touch Speed Dial button you

want to change or delete ➞ press [OK] twice.

●

To delete a number:

Open One-Touch Speed Dial panel ➞ press [Clear] to delete the number ➞ press [OK].

TEL NUMBER ENTRY

TEL=

1-TOUCH SPD DIAL

2.NAME

➞

❑

When you delete a number, the name registered for that number is also deleted.

●

Press [Stop/Reset] to return to standby mode.

To change the number and/or name:

Open One-Touch Speed Dial panel ➞ press [Clear] to delete the previous entry.

Press the numeric buttons to enter the new number ➞ press [OK] twice.

TEL NUMBER ENTRY

TEL=124xxxx

➞

Canon Europa

• For details on how to enter or delete numbers, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

• If you want to delete a digit, press [ (-)] or [ (+)] to move the cursor under the digit you want to delete ➞ press

[Delete].

• If you only want to change the name, press [OK] twice after step 2 ➞ open One-Touch Speed Dial panel ➞ go

to step 5.

• If you want to keep the same name, go to step 7.

Press [Clear] to delete the previous entry.

One-Touch Speed Dialing

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Press the numeric buttons to enter the new name ➞ press [OK].

For details on how to enter or delete letters, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

To change additional numbers and/or names, repeat steps 2 to 6.

-or-

If you have finished changing numbers and/or names, press [Stop/Reset] to return to standby mode.

Using One-Touch Speed Dialing

Once you have registered your numbers under One-Touch Speed Dial buttons, you can use them to

send documents as follows:

Load the document in the ADF.

For details on the types of documents you can fax, their requirements, and how to load documents, see

“Document Requirements,” on p. 6-1, and “Loading Documents in the ADF,” on p. 6-3.

Press [FAX].

If you are already in the Fax standby mode, you can skip this step.

Adjust any necessary settings for your document.

• Press [Image Quality] to select the fax resolution. (See “Adjusting the Image Quality (Resolution),” on p. 6-4.)

• Press [Exposure] to select the scan density. (See “Adjusting the Exposure (Density),” on p. 6-5.)

Press the One-Touch Speed Dial button assigned to the number to which you wish to fax.

TEL=

123xxxx

04 Canon U.K.

• The name registered under that One-Touch Speed Dial button is displayed. If no name is registered, the

number registered under that button will be displayed.

• If you mistakenly press the wrong One-Touch Speed Dial button, press [Stop/Reset] ➞ press the correct button.

• If no fax number is assigned to the One-Touch Speed Dial button you press, the LCD displays <NOT

REGISTERED>. If this happens, make sure you press the correct button and that the number you want to dial

is registered under that button.

Press [Start].

• If you do not press [Start] within 5 seconds of pressing the One-Touch Speed Dial button, the machine will

begin sending automatically. If you do not want the machine to send automatically, you need to change the

<TIME OUT> setting. See p.16-9 for more details.

• If an error occurs during sending, the machine will print an error report. If this happens, try sending the fax

again. See “Faxing Problems,” on p. 14-15 for details about errors.

NOTE

You can also use One-Touch Speed Dialing to send a document to more than one location at a time. For details,

see “Group Dialing,” on p. 5-9, and “Sequential Broadcasting,” on p. 6-13.

5-4

One-Touch Speed Dialing

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Coded Speed Dialing

Storing Numbers for Coded Speed Dialing

You can store up to 100 numbers (169 numbers for the FAX-L390 model) for Coded Speed Dialing.

Follow this procedure to store Coded Speed Dialing numbers and names.

Press [Menu].

Press [ (-)] or [ (+)] to select <5.ADD. REGISTRATION> ➞ press [OK].

Press [ (-)] or [ (+)] to select <2.CODED SPD DIAL> ➞ press [OK].

Press [ (-)] or [ (+)] to select a two-digit code (00-99)* ➞ press [OK] twice.

• You can also select a code by pressing [Coded Dial] and entering the two-digit code* with the numeric buttons.

• If a number is already registered under the code you select, that number is displayed.

• If the code you select is registered for group dialing, <GROUP DIAL> appears.

*Select or enter a three-digit code (000 to 168) for the FAX-L390 model.

Use the numeric buttons to enter the telephone number (Max. 120 digits, including spaces and pauses) ➞

press [OK] twice.

TEL NUMBER ENTRY

TEL=456xxxx

➞

• For details on how to enter or delete numbers, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

• Open the One-Touch Speed Dial panel ➞ press [Space] to enter spaces between numbers (spaces are

optional and are ignored during dialing).

• To enter a pause in the number, press [Redial/Pause] one or more times.

Use the numeric buttons to enter the name you want to store (Max. 16 letters, including spaces) ➞ press

[OK].

FAX-L380S

CODED SPD DIAL

03=

➞

Canon OPTICS

FAX-L390

CODED SPD DIAL

003=

➞

Canon OPTICS

For details on how to enter or delete letters, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

To continue registering numbers, repeat steps 4 to 6.

-or-

If you have finished registering numbers, press [Stop/Reset] to return to standby mode.

Coded Speed Dialing

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Changing or Deleting a Number/Name Stored under a

Coded Speed Dialing Code

Follow these steps if you want to change the number and/or name registered under a Coded Speed

Dialing code, or if you want to delete all information stored under a code.

Follow steps 1 to 3 of “Storing Numbers for Coded Speed Dialing.” (See p.5-5.)

Press [ (-)] or [ (+)] to select the code (00-99)* you want to change or delete ➞ press [OK] twice.

You can also select a code by pressing [Coded Dial] and entering the two-digit code* with the numeric buttons.

*Select or enter a three-digit code (000 to 168) for the FAX-L390 model.

●

To delete a number:

Open One-Touch Speed Dial panel ➞ press [Clear] to delete the number ➞ press [OK].

TEL NUMBER ENTRY

TEL=

CODED SPD DIAL

2.NAME

➞

When you delete a number, the name registered for that number is also deleted.

●

Press [Stop/Reset] to return to standby mode.

To change the number and/or name:

Open One-Touch Speed Dial panel ➞ press [Clear] to delete the previous entry.

Press the numeric buttons to enter the new number ➞ press [OK] twice.

TEL NUMBER ENTRY

TEL=457xxxx

➞

Canon EUROPA

• For details on how to enter or delete numbers, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

• If you want to delete a digit, press [W(-)] or [X(+)] to move the cursor under the digit you want to delete ➞ press

[Delete].

• If you only want to change the name, press [OK] twice after step 2 ➞ open One-Touch Speed Dial panel ➞ go

to step 5.

• If you want to keep the same name, go to step 7.

Press [Clear] to delete the previous entry.

5-6

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Press the numeric buttons to enter the new name ➞ press [OK].

FAX-L380S

CODED SPD DIAL

03=

➞

Canon ITALIA

FAX-L390

CODED SPD DIAL

003=

Canon ITALIA

For details on how to enter or delete letters, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

To change additional numbers and/or names, repeat steps 2 to 6.

-or-

If you have finished changing numbers and/or names, press [Stop/Reset] to return to standby mode.

Using Coded Speed Dialing

Once you have registered your numbers under Coded Speed Dialing codes, you can send documents

as follows:

Load the document in the ADF.

For details on the types of documents you can fax, their requirements, and how to load documents, see

“Document Requirements,” on p. 6-1, and “Loading Documents in the ADF,” on p. 6-3.

Press [FAX].

If you are already in the Fax standby mode, you can skip this step.

Adjust any necessary settings for your document.

• Press [Image Quality] to select the fax resolution. (See “Adjusting the Image Quality (Resolution),” on p. 6-4.)

• Press [Exposure] to select the scan density. (See “Adjusting the Exposure (Density),” on p. 6-5.)

Press [Coded Dial] ➞ use the numeric buttons to enter the two-digit code* assigned to the number to

which you wish to fax.

*Enter a three-digit code for the FAX-L390 model.

FAX-L380S

TEL=

04 Canon CANADA

456xxxx

➞

FAX-L390

TEL=

004 Canon CANADA

• The name registered under that Coded Speed Dialing code is displayed. If no name is registered, the number

registered under that code will be displayed.

• If you mistakenly enter the wrong code, press [Stop/Reset] ➞ [Coded Dial] ➞ enter the correct code.

• If no fax number is assigned to the Coded Speed Dialing code you press, the LCD displays <NOT

REGISTERED>. If this happens, make sure you enter the correct code and that the number you want to dial is

registered under that code.

Coded Speed Dialing

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Press [Start].

• If you do not press [Start] within 5 seconds of entering the Coded Speed Dialing code, the machine will begin

sending automatically. If you do not want the machine to send automatically, you need to change the <TIME

OUT> setting. See p.16-9 for more details.

• If an error occurs during sending, the machine will print an error report. If this happens, try sending the fax

again. See “Faxing Problems,” on p. 14-15 for details about errors.

NOTE

You can also use Coded Speed Dialing to send a document to more than one location at a time. For details, see

“Group Dialing,” on p. 5-9, and “Sequential Broadcasting,” on p. 6-13.

5-8

Coded Speed Dialing

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Group Dialing

Group dialing allows you to store as many as 130 numbers (199 numbers for the FAX-L390 model)

under One-Touch Speed Dial buttons or Coded Speed Dialing codes.

Creating Groups for Group Dialing

The numbers you register in a group must already be stored under One-Touch Speed Dial buttons or

Coded Speed Dialing codes. Each group is stored under a One-Touch Speed Dial button or a Coded

Speed Dialing code. Create groups for group dialing as follows:

Press [Menu].

Use [ (-)] or [ (+)] to select <5.ADD REGISTRATION> ➞ press [OK].

Use [ (-)] or [ (+)] to select <3.GROUP DIAL> ➞ press [OK].

●

To register a group under a One-Touch Speed Dial button:

Use [ (-)], [ (+)], or the One-Touch Speed Dial button to select an unused One-Touch Speed Dial button

(01 to 31) ➞ press [OK] twice.

If a group or number is already registered under the button you select, <GROUP DIAL> or <1-TOUCH SPD

DIAL> is displayed.

●

To register a group under a Coded Speed Dialing code:

Press [Coded Dial] ➞ use the numeric buttons to enter an unused two-digit code (00-99)* ➞ press [OK]

twice.

*Enter a three-digit code (000 to 168) for the FAX-L390 model.

FAX-L380S

GROUP DIAL

21=

TEL=

➞

FAX-L390

GROUP DIAL

021=

➞

• If a group or number is already registered under the code you select, <GROUP DIAL> or <CODED SPD DIAL>

is displayed.

• To continue storing under a Coded Speed Dialing code, you can use [ (-)] or [ (+)] also.

Group Dialing

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NOTE

•

Each One-Touch Speed Dial button or Coded Speed Dialing code can store either a name and number for speed

dialing, or a group. Be careful not to override speed dialing numbers and names when creating groups.

If you wish to register a group under a One-Touch Speed Dial button or Coded Speed Dialing code already

registered for speed dialing, or if you want to re-enter a group, you must delete the previous information first. See

p. 5-3 for more details.

•

Select the speed dialing numbers you want to register in the group ➞ press [OK] twice.

• To enter in the group a number stored under a One-Touch Speed Dial button, press the desired One-Touch

Speed Dial button(s).

• To enter a number stored under a Coded Speed Dialing code, press [Coded Dial] ➞enter the two-digit code* for

the number using the numeric buttons. For multiple entries, press [Coded Dial] between each entry.

*Enter a three-digit code for the FAX-L390 model.

NOTE

•

You cannot register numbers in the groups that have not been registered for One-Touch or Coded Speed Dialing.

You can review the numbers registered under the group by pressing [ (-)] or [ (+)].

Enter the name using the numeric buttons for the group (Max. 16 letters, including spaces) ➞ press [OK].

FAX-L380S

GROUP DIAL

22=

➞

UK GROUP

FAX-L390

GROUP DIAL

022=

➞

UK GROUP

For details on how to enter or delete letters, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

To enter additional groups, repeat steps 4 to 6.

-or-

If you have finished registering groups, press [Stop/Reset] to return to standby mode.

Changing or Deleting a Number/Name Stored under a

Group Dialing

Follow these steps if you want to change or delete the number/name registered under a Group Dialing.

●

Follow steps 1 to 3 of “Creating Groups for Group Dialing” (See p. 5-9.)

To delete a number and a name:

Press [ (-)] or [ (+)] to select the number you want to delete ➞ press [OK] twice.

Open One-Touch Speed Dial panel ➞ press [Clear] to delete the numbers registered under the group.

Press [ (-)] or [ (+)] to select the numbers you want to delete.

5-10

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Press [OK] twice.

If you delete all the numbers registered under the group, press [Clear] to delete the name ➞ press [OK].

Press [Stop/Reset] to return to standby mode.

To change the number and/or name:

●

Press [ (-)] or [ (+)] to select the number you want to change ➞ press [OK] twice.

Press [Clear] to delete the numbers registered under the group.

Select the speed dialing numbers you want to register in the group ➞ press [OK] twice.

• To enter in the group a number stored under a One-Touch Speed Dial button, press the desired One-Touch

Speed Dial button(s).

• To enter a number stored under a Coded Speed Dialing code, press [Coded Dial] ➞enter the two-digit code* for

the number using the numeric buttons. For multiple entries, press [Coded Dial] between each entry.

*Enter a three-digit code for the FAX-L390 model.

NOTE

•

You cannot register numbers in the groups that have not been registered for One-Touch or Coded Speed Dialing.

You can review the numbers registered under the group by pressing [ (-)] or [ (+)].

Press [Clear] to delete the name.

Press the numeric buttons to enter the new name ➞ press [OK].

For details on how to enter or delete letters, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

To change additional groups, repeat steps 2 to 6.

-or-

If you have finished registering groups, press [Stop/Reset] to return to standby mode.

Group Dialing

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Using Group Dialing

To send a document to a group of numbers, follow these instructions.

Load the document in the ADF.

For details on the types of documents you can fax, their requirements, and how to load documents, see

“Document Requirements,” on p. 6-1, and “Loading Documents in the ADF,” on p. 6-3.

Press [FAX].

If you are already in the Fax standby mode, you can skip this step.

Adjust any necessary settings for your document.

• Press [Image Quality] to select the fax resolution. (See “Adjusting the Image Quality (Resolution),” on p. 6-4.)

• Press [Exposure] to select the scan density. (See “Adjusting the Exposure (Density),” on p. 6-5.)

Enter the group(s) stored under a One-Touch Speed Dial button(s) and/or Coded Speed Dialing code(s).

FAX-L380S

FAX-L390

TEL=GROUP DIAL

03 Canon GROUP

TEL=GROUP DIAL

03 Canon GROUP

TEL=GROUP DIAL

21 UK GROUP

TEL=GROUP DIAL

021 UK GROUP

• If you make a mistake when selecting a group, press [Stop/Reset] ➞ start again.

• The name registered under that One-Touch Speed Dial button or Coded Speed Dialing code is displayed.

• If you press a One-Touch Speed Dial button or Coded Speed Dialing code that has no group (or fax number)

registered under it, the LCD displays <NOT REGISTERED>. Make sure you press the correct One-Touch

Speed Dial button or enter the correct Coded Speed Dialing code, and that the group you want has been

registered correctly under that button or code.

• After entering the first One-Touch Speed Dial button or Coded Speed Dialing code, you have 5 seconds to enter

another speed dialing button or code before the machine begins sending automatically. If you have entered

more than one speed dialing button or code, the machine waits for 10 seconds before it begins sending. If you

do not want the machine to send automatically, you need to change the <TIME OUT> setting. See p.16-9 for

more details.

Press [Start].

The machine then scans the document into memory, and begins dialing the numbers in the groups.

5-12

Group Dialing

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Directory Dialing

Directory dialing allows you to look up the other party’s name you registered and retrieve the number

for dialing. This feature is convenient when you know the other party’s name but can not recall the

One-Touch Speed Dial button, the code for Coded Speed Dialing, or Group Dialing where the number

is registered.

Press [FAX].

If you are already in the Fax standby mode, you can skip this step.

Press [Directory].

<NOT REGISTERED> appears if there are no numbers registered, and the display returns to dial entry mode.

Press a numeric button to enter the first letter of the name of the party you are searching for.

For example, if you want to search for a name that starts with the letter “H”, press [4 (GHI)] twice.

Press [OK].

• Entries starting with the letter you entered are displayed.

• If there is no entry that starts with the letter you entered, entries that start with the next letter will be displayed.

Press [ (-)] or [ (+)] to display the other names.

• Pressing [ (+)] displays the names of other parties in alphabetical order.

Pressing [ (-)] displays them in reverse order.

• When you reach the last name, the display returns to the first name.

Press [OK].

The other party’s fax number and name, or <GROUP DIAL> and the group’s name appear.

Directory Dialing

5-13

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Sending Faxes

CHAPTER

This chapter describes how to use your machine to send faxes.

Preparing to Send a Fax

Document Requirements

The documents you load into the machine must meet the following requirements.

When loading a multi-page document:

Size:

Max.: 216 × 356 mm

Min.: 148 × 105 mm

(W × L)

Up to 50 A4-size, 50 LTR-size, or 20 LGL-size sheets

(1 sheet for sizes other than these)

Quantity:

0.07–0.13 mm

(For sheets thicker than this, load 1 sheet at a time)

Thickness:

All sheets should be of the same thickness.

Weight:

50–105 g/m

All sheets should be of the same weight.

When loading a single-page document:

Size:

Max.: 216 mm × approx.1 m

Min.: 148 × 105 mm

1 sheet

(W x L)

Quantity

Thickness

Weight:

0.06 – 0.23 mm

50 – 240 g/m

Preparing to Send a Fax

6-1

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■ Problem documents

• To prevent paper jams in the Automatic Document Feeder (ADF), do not use any of the following

paper in the machine:

WRINKLED OR

CURLED OR

TORN PAPER

CREASED PAPER

ROLLED PAPER

CARBON PAPER OR

CARBON-BACKED

PAPER

COATED PAPER

ONION SKIN OR

THIN PAPER

• Remove all staples, paper clips, or any other fasteners before loading the document into the

Automatic Document Feeder (ADF).

• Make sure any glue, ink, or correction fluid on the paper is completely dry before loading the

document into the Automatic Document Feeder (ADF).

• If you have a document that will not feed into the machine properly, make a photocopy of the

document, then load the copy instead.

Scanning Area

The margins shown in the illustration below are outside the machine’s scanning area. Make sure your

document’s text and graphics do not extend into these margins.

6-2

Preparing to Send a Fax

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Loading Documents in the ADF

Fan the edges that will feed into the machine first, then tap the edges of multiple page documents on a

flat surface to even the stack.

Adjust the document guides to the width of the document.

Load the document in the ADF.

The document is now ready for scanning.

NOTE

•

For multiple page documents, the pages are fed one by one from the top of the stack (from the first page).

Wait until all pages of your document have been scanned before starting a new job.

50 sheets of A4-size documents can be set in the ADF. If more than 50 sheets of A4-size documents are set in the

ADF, paper jams may occur.

Preparing to Send a Fax

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●

Trouble With Multipage Documents

If you have any trouble in feeding a multipage document, do the following:

❑

Remove the stack and tap it on a flat surface to even the edges.

Gently insert the stack into the Automatic Document Feeder (ADF) until it stops.

NOTE

•

If you have further trouble with page jams while feeding, see “Removing Jammed Paper from the ADF,” on p. 14-7.

Wait until all pages of your document have been scanned completely before starting a new job.

Adjusting the Resolution and Contrast

Adjusting the Image Quality (Resolution)

Canon’s Ultra High Quality (UHQ^™) imaging technology enables you to send faxes with a print quality

that is very close to that of the original document. The machine also lets you adjust the resolution it

uses in sending faxes to best suit your particular document.

The machine has 5 resolution settings:

• <STANDARD> is adequate for most text documents.

• <FINE> is suitable for documents with fine print (smaller than the print in this sentence).

• <PHOTO> is for documents that contain photographs. With this setting, areas of the document that

contain photos are automatically scanned with 256 levels of gray, rather than just two (black and

white). This gives a much better reproduction of the photos, though transmission time is longer.

• <SUPER FINE> is for documents that contain fine print and images (much smaller than the print in

this sentence), and its resolution is four times of <STANDARD>.

• <ULTRA FINE> is for documents that contain fine print and images (much smaller than the print in

this sentence), and its resolution is eight times of <STANDARD>.

NOTE

Fax transmission time will vary depending on what resolution setting is set.

6-4

Preparing to Send a Fax

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Set the resolution as follows:

Press [FAX].

If you are already in the Fax standby mode, you can skip this step.

Press [Image Quality].

The LCD display shows the current resolution setting.

Press [Image Quality] repeatedly until the resolution you want is displayed ➞ press [OK].

FAX RESOLUTION

31/12 2005 SAT 10:00

FaxOnly

➞

FINE

Continue the operation you wish to complete.

If you do not proceed with any other operation, the LCD display returns to standby mode.

Adjusting the Exposure (Density)

You can adjust the lightness/darkness of the document pages before you scan for sending.

You can select the scanning density from the following:

• <LIGHT> for documents with dark text or color.

• <STANDARD> for normal printed or written text.

• <DARK> for documents with light text or color.

Press [FAX].

If you are already in the Fax standby mode, you can skip this step.

Press [Exposure].

The LCD display shows the current exposure setting.

Preparing to Send a Fax

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Press [Exposure] repeatedly until the scanning density you want is displayed ➞ press [OK].

DENSITY CONTROL

31/12 2005 SAT 10:00

FaxOnly

➞

DARK

STANDARD

Continue the operation you wish to complete.

If you do not proceed with any other operation, the LCD display returns to standby mode.

NOTE

•

You can set the scanning density so that the desired scanning density such as STANDARD is automatically

returned after the <AUTO CLEAR> function activates or documents are scanned. Since <SCAN DENSITY> of

<FAX DEFAULT> is set to ‘OFF’ in the factory default setting, the scanning density set using [Exposure] will remain

unchanged. (See Chapter 16, “The Menu System.”)

•

You can set the level of each scanning density (LIGHT/STANDARD/DARK) in the <DENSITY CONTROL> of the

Menu. (See Chapter 16, “The Menu System.”)

Sending Methods

Memory Sending

To use memory sending, you load the document, dial the fax number ➞ press [Start]. See p. 6-8 for

more details on memory sending.

Since the machine is multitasking, you can even scan a document into the memory while sending a

document, receiving a document, or printing a report.

Manual Sending Via the Handset*

Use manual sending via the handset if you want to speak with the other party before sending a fax to

them. With manual sending via the handset, dial and converse normally, and when they are ready to

receive your fax, press [Start] to begin sending. See p. 6-9 for more details on manual sending via the

handset.

For manual sending via the handset, you need to have the optional handset or a telephone connected

to your machine.

With optional handset or other telephone connected. This feature is available for certain countries only.

6-6

Preparing to Send a Fax

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Dialing Methods

There are several ways of dialing the number of the party you want to send to:

■ Regular Dialing

Use the numeric buttons to dial the recipient’s fax number.

■ One-Touch Speed Dialing

Press the One-Touch Speed Dial button (1 to 31) under which you have registered the number you want to send to.

See Chapter 5, “Speed Dialing,” for details on registering and using One-Touch Speed Dialing.

■ Coded Speed Dialing

Press [Coded Dial] ➞ enter the two-digit code (00-99)* under which you have registered the number you want to

send to. See Chapter 5, “Speed Dialing,” for details on registering and using Coded Speed Dialing.

*Enter a three-digit code (000 to 168) for the FAX-L390 model.

■ Group Dialing

Send a document to a pre-defined group of fax numbers. (The numbers must already be stored as One-Touch

Speed Dialing numbers or Coded Speed Dialing numbers.) See Chapter 5, “Speed Dialing,” for details on

registering and using Group Dialing.

■ Directory Dialing

Press [Directory] ➞ enter the first letter of the other party’s name and retrieve the number for dialing. See Chapter 5,

“Speed Dialing,” for details on how to use Directory Dialing.

Preparing to Send a Fax

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Sending Documents

This section describes the different ways to send faxes with the machine.

Memory Sending

You should normally use memory sending to send documents efficiently. If <MEMORY FULL> is

displayed, the machine cannot scan the documents. In this case, wait for the machine to send any

faxes stored in the memory, then scan the documents.

NOTE

You can register a new fax job while the machine is waiting to redial the other party’s number automatically. For

details on how to set the machine to redial automatically, see “Automatic Redialing With Memory Sending,” on

p. 6-11.

Follow this procedure for memory sending:

Load the document in the ADF.

For details on the types of documents you can fax, their requirements, and how to load documents, see

“Document Requirements,” on p. 6-1, and “Loading Documents in the ADF,” on p. 6-3.

Press [FAX].

If you are already in the Fax standby mode, you can skip this step.

Adjust any necessary settings for your document.

• Press [Image Quality] to select the fax resolution. (See “Adjusting the Image Quality (Resolution),” on p. 6-4.)

• Press [Exposure] to select the scan density. (See “Adjusting the Exposure (Density),” on p. 6-5.)

Dial the other party’s fax/telephone number.

For details on the different dialing methods, see “Dialing Methods,” on p. 6-7.

Press [Start].

NOTE

To cancel memory sending, press [Stop/Reset]. (See Chapter 12, “System Monitor.”)

Sending Documents

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Manual Sending Via the Handset*

Use manual sending when you want to talk to the other party before sending a document, or if the other

party does not have a fax machine that can receive automatically.

NOTE

You will need to connect a telephone to the machine if you want to talk to the other party before sending a

document.

With optional handset or other telephone connected. This feature is available for certain countries only.

Follow this procedure for manual sending:

Load the document in the ADF.

For details on the types of documents you can fax, their requirements, and how to load documents, see

“Document Requirements,” on p. 6-1, and “Loading Documents in the ADF,” on p. 6-3.

Press [FAX].

If you are already in the Fax standby mode, you can skip this step.

Adjust any necessary settings for your document.

• Press [Image Quality] to select the fax resolution. (See “Adjusting the Image Quality (Resolution),” on p. 6-4.)

• Press [Exposure] to select the scan density. (See “Adjusting the Exposure (Density),” on p. 6-5.)

Pick up the handset.

Dial the other party’s fax/telephone number.

For details on the different dialing methods, see “Dialing Methods,” on p. 6-7.

Talk through the handset to the other party.

If you hear a high-pitched signal instead of the other party’s voice, go to step 8.

Ask the other party to set their fax machine to receive faxes.

When you hear a high-pitched signal, press [Start] ➞ hang up the handset.

NOTE

To cancel manual sending, press [Stop/Reset].

Sending Documents

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Canceling Sending

Canceling Memory Sending

While Documents Are Being Scanned Using the ADF

Press [Stop/Reset].

Scanning is canceled.

Remove the document from the ADF.

For details on how to remove documents, see “Removing Jammed Paper from the ADF,” on p. 14-7.

After All Documents Are Scanned

While documents are being sent, press [Stop/Reset].

The machine asks you to confirm that you want to cancel.

CANCEL DURING TX/RX?

< YES

NO >

Press [ (-)] to cancel sending.

• If you change your mind and want to continue sending, press [ (+)] for <NO>.

• The machine prints an ERROR TX REPORT if a transmission report is set to print automatically. (See “1.TX

REPORT,” on p. 16-7.)

Canceling Sending

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Redialing

Manual Redialing

To redial the last number dialed with the numeric buttons, press [Redial/Pause].

To cancel manual redialing, press [Stop/Reset] ➞ [ (-)].

Automatic Redialing With Memory Sending

With memory sending, you can set the machine to automatically dial the fax number again if the

receiving fax machine does not answer or if the line is busy. You can also control how many times the

machine will redial the number and how long it will wait between dialing attempts. See “Setting Up

Automatic Redialing*,” on p. 6-11.

Canceling Automatic Redialing

If you press [Stop/Reset] when waiting to redial, the LCD displays standby mode but you are still in

automatic redialing. To cancel redialing while the machine is waiting to redial, follow the procedure

described in “Deleting a Fax Job,” on p. 12-2. To cancel while the machine is redialing, do the following:

❑

Wait until the machine begins redialing.

Press [Stop/Reset] ➞ [ (-)].

NOTE

The machine can print a list of document stored in memory (DOCUMENT MEMORY LIST), along with the

transaction number of each document. The document waiting to be sent using automatic redialing will be listed as

<TRANSMIT>. To print the list, see “Document Memory List,” on p. 13-14.

Setting Up Automatic Redialing*

You can set up the following options for automatic redialing:

• Whether or not the machine redials automatically

• The number of times the machine attempts redialing

• The time interval between redialing attempts

*The default settings for the auto redial feature vary depending on the country. For details, see Appendix C,

“Country-Specific Features.”

Redialing

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Follow the procedure below to adjust the automatic redialing settings.

Press [Menu].

Press [ (-)] or [ (+)] to select <4.FAX SETTINGS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <3.TX SETTINGS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <3.AUTO REDIAL> ➞ press [OK].

Press [ (-)] or [ (+)] to select <ON> to enable automatic redialing or <OFF> to disable it ➞ press [OK].

• If you selected <ON>: Go to step 6.

• If you selected <OFF>: Go to step 8.

AUTO REDIAL

1.REDIAL TIMES

➞

Press [OK] again ➞ use [ (-)], [ (+)], or the numeric buttons to enter the number of times you want the

machine to redial ➞ press [OK] twice.

REDIAL TIMES

REDIAL INTERVAL

➞

02TIMES

02MIN.

Press [ (-)], [ (+)], or the numeric buttons to select the time interval between redialings ➞ press [OK].

REDIAL INTERVAL

02MIN.

TX SETTINGS

4.TIME OUT

➞

Press [Stop/Reset] to return to standby mode.

6-12

Redialing

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Sequential Broadcasting

Sending a Document to More Than One Destination

The machine’s sequential broadcasting feature allows you to send a fax to a sequence of up to 141 fax

numbers (210 fax numbers for the FAX-L390 model), using any combination of dialing methods as

follows:

• One-Touch Speed Dialing: up to 31 destinations

• Coded Speed Dialing: up to 100 destinations (169 destinations for the FAX-L390 model)

• Regular dialing and redialing: 10 destinations

(with the numeric buttons or [Redial/Pause])

You can enter the One-Touch Speed Dialing and Coded Speed Dialing destinations in any order. You

can also include one destination that you dial manually using the numeric buttons or [Redial/Pause].

Be sure to press [OK] after your entry with the numeric keys.

To send a fax to more than one location, do the following:

Load the document in the ADF.

For details on the types of documents you can fax, their requirements, and how to load documents, see

“Document Requirements,” on p. 6-1, and “Loading Documents in the ADF,” on p. 6-3.

Press [FAX].

If you are already in the Fax standby mode, you can skip this step.

Adjust any necessary settings for your document.

• Press [Image Quality] to select the fax resolution. (See “Adjusting the Image Quality (Resolution),” on p. 6-4.)

• Press [Exposure] to select the scan density. (See “Adjusting the Exposure (Density),” on p. 6-5.)

Sequential Broadcasting

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Enter up to 141 destinations (210 destinations for the FAX-L390 model) using any of the following

methods:

●

One-Touch Speed Dialing:

❑

Press the desired One-Touch Speed Dial button(s).

●

Coded Speed Dialing:

❑

Press [Coded Dial] ➞ enter the two-digit code (00-99)* using the numeric buttons.

*Enter a three-digit code (000 to 168) for the FAX-L390 model.

• Be sure to press [Coded Dial] before each code.

●

Directory Dialing:

Press [Directory] ➞ enter the first letter of the name of the party you are searching for.

❑

Regular Dialing:

❑

Enter the number using the numeric buttons or [Redial/Pause].

• Be sure to press [OK] after your entry with the numeric keys.

NOTE

•

If you make a mistake on regular dialing, open One-Touch Speed Dial panel

➞

press [Delete] or [ (-)] to delete

the last digit, or press [Clear] to delete an entire entry when you use the numeric buttons.

After entering the first One-Touch Speed Dial button or Coded Speed Dialing code, you have 5 seconds to enter

another speed dialing button or code before the machine begins sending automatically. If you have entered more

than one speed dialing button or code, the machine waits for 10 seconds before it begins sending. If you do not

want the machine to send automatically, you need to change the <TIME OUT> setting. See p. 16-9 for more

details.

•

If you want to review the numbers you entered, use the [ (-)] or [ (+)] to scroll through the numbers.

Press [Start].

The machine then scans the document into memory, and begins sending it to the destinations in numerical order,

starting with the One-Touch Speed Dialing numbers, then the Coded Speed Dialing numbers, and finally the

numbers dialed with the numeric buttons or [Redial/Pause].

NOTE

•

If the machine memory becomes full while scanning your document, <MEMORY FULL> appears in the LCD

display. If this happens, remove the remainder of the document from the Automatic Document Feeder (ADF).Then

divide the document into several sections and send each section separately.

•

Only one broadcasting job will be active at any given time.

To cancel sending, press [Stop/Reset]

➞

follow the instructions in the LCD display. When you press [Stop/Reset],

sending to all recipients will be canceled. You cannot cancel sending to only one recipient. (See Chapter 12,

“System Monitor.”)

Sending a Document Using Group Dialing

If you frequently send faxes to the same group of people, you can create a “group.” Groups are stored

under One-Touch Speed Dial buttons or Coded Speed Dialing codes. See Chapter 5, “Speed Dialing,”

for details on registering numbers under groups and using Group Dialing.

6-14

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Delayed Sending

Your machine allows you to scan a document into its memory and send it automatically at a preset

time. By using this feature, you can take advantage of lower long distance rates at night, for example.

You can set up to 141 destinations (210 destinations for the FAX-L390 model) and up to 20

reservations for delayed sending.

Load the document in the ADF.

For details on the types of documents you can fax, their requirements, and how to load documents, see

“Document Requirements,” on p. 6-1, and “Loading Documents in the ADF,” on p. 6-3.

Press [FAX].

If you are already in the Fax standby mode, you can skip this step.

Adjust any necessary settings for your document.

• Press [Image Quality] to select the fax resolution. (See “Adjusting the Image Quality (Resolution),” on p. 6-4.)

• Press [Exposure] to select the scan density. (See “Adjusting the Exposure (Density),” on p. 6-5.)

Open One-Touch Speed Dial panel ➞ press [Delayed Transmission].

Use the numeric buttons to enter the time at which you want to send the document ➞ press [OK].

DELAYED TX

TX TIME SETTNG 10:00

TEL=

➞

Enter the time using the 24-hour clock system. Precede single digits with a zero.

Example:

9:30 a.m. = 09:30

4:30 p.m. = 16:30

Delayed Sending

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●

Enter the destination(s) using any of the following 4 methods.

One-Touch Speed Dialing:

❑

Press the desired One-Touch Speed Dial button(s).

●

Coded Speed Dialing:

❑

Press [Coded Dial] ➞ enter the two-digit code (00-99)* using the numeric buttons.

*Enter a three-digit code (000 to 168) for the FAX-L390 model.

• Be sure to press [Coded Dial] before each code.

●

Directory Dialing:

Press [Directory] ➞ enter the first letter of the name of the party you are searching for.

❑

Regular Dialing:

❑

Enter the number using the numeric buttons or [Redial/Pause].

• You can enter 10 numbers.

• Be sure to press [OK] after your entry with the numeric buttons.

NOTE

If you make a mistake on regular dialing, open One-Touch Speed Dial panel

➞

press [Delete] or [ (-)] to delete

the last digit, or press [Clear] to delete an entire entry when you use the numeric buttons.

Press [Start].

The machine scans the document into memory.

NOTE

•

If the machine memory becomes full while scanning your document, <MEMORY FULL> appears in the LCD

display. If this happens, you cannot send the document at a delayed time.

•

You can only register one preset sending operation at a time.

The machine is a multitasking machine, so you can send, receive, print, and copy other documents even when you

have set the machine for delayed sending.

•

To print, copy, or send other documents after setting the machine for delayed sending, simply follow the

procedures described in this User’s Guide.

•

To cancel a delayed sending, see “Deleting a Fax Job,” on p. 12-2.

The machine can print a list of document stored in memory (DOCUMENT MEMORY LIST), along with the

transaction number of each document. The document to be sent using delayed sending will be listed as

<DELAYED TX> or <DEL SQ BDCST>. To print the list, see “Document Memory List,” on p. 13-14.

When the set time comes, the machine dials and sends the document.

6-16

Delayed Sending

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Receiving Faxes

CHAPTER

This chapter describes how to use your machine to receive faxes.

Different Ways to Receive a Fax

The machine provides you with 4 different modes for receiving faxes. To decide which mode will best

suit your requirements, consider how you want to use the machine:

Receive Mode

Main Use

Operation

Requirements

Answers all calls as fax calls. It

receives faxes automatically and

disconnects voice calls.

Separate telephone line for fax use

only.

FaxOnly*

Fax

Automatically switches between fax

calls and voice calls. Receives faxes

automatically and rings for voice calls.

To set the details see p. 7-2.

FaxTel

Fax/Tel

Telephone connected to the machine.

Rings for every call, whether it is a fax

call or a voice call. For a fax call, you

have to manually activate reception of

the fax.

Manual

Tel

Receives faxes automatically and

routes voice calls to the answering

machine.

Answering machine connected to the

machine.

AnsMode

Fax/Tel

Factory default setting

You can confirm which receive mode is set by checking the standby display. The receive mode is

displayed in the lower left of the LCD.

Different Ways to Receive a Fax

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Setting the Receive Mode

Set the machine receive mode as follows:

Open One-Touch Speed Dial panel ➞ press [Receive Mode].

The LCD display shows the current receive mode setting.

If you want to change the receive mode, press [Receive Mode] repeatedly until the mode you want

appears ➞ press [OK].

Each time you press [Receive Mode], the receive mode changes in the following order:

FaxOnly ➞ Manual ➞ AnsMode ➞ FaxTel ➞ FaxOnly ➞ …

Receiving Faxes and Phone Calls Automatically:

FaxTel Mode

Set this mode if you want your machine to automatically switch between voice and fax calls.

You can control precisely how your machine handles incoming calls by adjusting the settings below.

Setting the Options for FaxTel Mode

■ RING START TIME

When a call comes in, the machine checks to see if it is a person wishing to speak to you or a fax machine trying to

send a document. If your machine does not have enough time to detect the fax tone, it assumes the call is from a

telephone. Use the <RING START TIME> setting to increase the time the machine takes to check whether a call is

from a fax machine or a telephone. You can select a time between 0 and 30 seconds; the default is 8 seconds.

■ F/T RING TIME

When your machine is set to receive both fax and telephone calls automatically, the telephone rings to alert you to

pick up the handset if the call is from a person. If you do not pick up the handset within a certain amount of time, the

telephone stops ringing. Use this option to change the number of times the machine rings, from 10 to 60 seconds.

The default is 22 seconds.

■ F/T SWITCH ACTION

Not all fax machines are capable of sending a fax tone (the CNG tone that warns the receiving fax machine that a

fax is coming). For those cases the machine may think that the call coming in is a voice call and rings to alert you of

the call (the amount of time it is going to ring is determined by the <F/T RING TIME> setting above). If you do not

answer the call, one of two things can happen:

1. If you set the <F/T SWITCH ACTION> to ‘RECEIVE’, the machine will switch to fax receive mode automatically at

that point and start to receive the document. If no document comes in, it disconnects the call after approx. 40

seconds. The factory default setting is ‘RECEIVE’.

2. If you set the <F/T SWITCH ACTION> to ‘DISCONNECT’, the machine will disconnect the phone call

immediately freeing up your phone line at this point.

7-2

Different Ways to Receive a Fax

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What Happens When FaxTel Mode is Selected

Type of call

Telephone

Fax

Sending document

manually

Sending document

automatically

Telephone charges

begin for caller.

The machine answers without ringing

The machine listens for fax tone

(For 8 sec.)

Fax tone

detected

RING START TIME

(Factory default

setting=8 sec.)

Document received

automatically

(Fax tone is detected

and the machine

switches to receive

mode.)

Fax tone is not detected

Pick up the

handset to talk

The telephone starts ringing

F/T RING TIME

(Factory default

setting = 22 sec.)

If you donít pick up the handset

(within 22 sec.)

F/T SWITCH ACTION

Choose between:

DISCONNECT

RECEIVE (factory default setting) and DISCONNECT

The machine

disconnects the call.

RECEIVE

(Factory default setting)

Not all fax machines are capable of sending a fax

tone. For those cases if you set the <F/T SWITCH

ACTION> to RECEIVE, the machine switches to

receive mode automatically and starts receiving

the document. If no document comes in, it

disconnects after approx. 40 seconds.

Set the FaxTel Mode options as follows:

Press [Menu].

Press [ (-)] or [ (+)] to select <4.FAX SETTINGS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <4.RX SETTINGS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <2.FAX/TEL OPT. SET> ➞ press [OK] twice.

Press [ (-)] or [ (+)] to set the time the machine waits before ringing when it receives a call ➞ press

[OK] twice.

RING START TIME

F/T RING TIME

➞

08SEC

022SEC

You can use the numeric buttons instead of using [ (-)] or [ (+)] to set the time.

Different Ways to Receive a Fax

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Press [ (-)] or [ (+)] to set the time the machine rings while waiting for someone to pick up the handset

➞ press [OK] twice.

F/T RING TIME

F/T SWITCH ACTION

➞

030SEC

RECEIVE

You can use the numeric buttons instead of using [ (-)] or [ (+)] to set the time.

Press [ (-)] or [ (+)] to select <RECEIVE> or <DISCONNECT> ➞ press [OK].

F/T SWITCH ACTION

DISCONNECT

RX SETTINGS

3.INCOMING RING

➞

This setting tells the machine what to do if no one picks up the handset within the specified ring time set in step 6.

Press [Stop/Reset] to return to standby mode.

NOTE

The default settings and selectable settings vary depending on the current country selection.

Receiving Faxes Manually: Manual Mode

To use this mode, you must have the optional handset or a telephone connected to the machine. In

Manual Mode, the machine rings every time it receives a call, whether the call is from a telephone or a

fax machine.

NOTE

Make sure the <REMOTE RX> setting in the <RX SETTINGS> menu is enabled. See p. 16-11 for details.

If you use your machine with Manual Mode, answer incoming calls as follows:

●

When the optional handset or the telephone rings, pick up the receiver.

If you hear a person’s voice:

❑

Start your conversation. If the caller wants to send a document after talking to you, ask them to press the start

button on their fax machine. When you hear a beep, press [Start] to begin receiving the document, then hang

up.

●

If you hear a slow beep or silence:

❑

A fax machine is trying to send you a document.

Press [Start] on the machine, then hang up.

-or-

Enter the two-digit ID code from the telephone, then hang up.

7-4

Different Ways to Receive a Fax

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• The machine then begins receiving the document. (This is particularly convenient if your telephone is located

away from the machine.)

• If you do not hang up after pressing [Start] or the two-digit ID code, the machine beeps intermittently after you

receive the document. (You can turn the beeping off by disabling the <OFFHOOK ALARM> in the <USER

SETTINGS> menu. See p. 16-7 for details.)

NOTE

If you have an answering machine connected to your machine that can carry out remote-control operations

(controlling your answering machine from a remote telephone), the security code for this function may be the same

as the two-digit ID code described above. If so, make sure you change the machine two-digit ID code to make it

distinct from the answering machine’s security code. See p. 16-11 for details on changing the code (<REMOTE RX

ID> setting).

Receiving Faxes Automatically: FaxOnly Mode

When the machine is set up for a dedicated line, set FaxOnly Mode to automatically receive documents

whenever a call comes over the fax line.

• The machine assumes all incoming calls are from fax machines sending documents. It receives the

documents automatically and disconnects all voice calls.

• In FaxOnly Mode, you can control whether or not the machine rings when it receives a fax call. To set

this option from the machine operation panel, see p. 16-10 (<INCOMING RING> setting).

Using an Answering Machine: AnsMode

Connecting an answering machine to the machine allows you to receive faxes and phone messages

while you are out of the office.

NOTE

Canon does not recommend using an “answering service” (like those offered by local telephone companies that

provide voice mail) on the telephone line you are connecting to the machine. If you do subscribe to an answering

service, you may want to dedicate a separate line for fax communication only and connect that line to the machine.

Using the Machine With an Answering Machine

Follow these guidelines when using the machine with an answering machine:

• Set the answering machine to answer on the first or second ring.

• If the machine runs out of paper or toner in AnsMode, it receives all faxes into memory. The faxes

then print automatically when you add paper or replace the toner cartridge.

• When recording the outgoing message on the answering machine:

- The entire message must be no more than 15 seconds long.

- In the message, tell your callers how to send a fax. For example:

“Hello. I can’t answer the phone right now. If you would like to send a fax, press the start button on your

fax machine. Thank you.”

Different Ways to Receive a Fax

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Receiving Faxes in Memory When a Problem

Occurs

The machine will automatically receive incoming faxes into its memory if it encounters a problem that

prevents it from printing normally. The LCD will display <RECEIVED IN MEMORY> and a message

showing the problem. See below the error messages, their cause and the action you need to take to

correct the problem.

NOTE

•

The machine memory can store up to approx. 510 A4-size pages

Once the pages are printed, they are deleted from memory.

If the memory becomes full, you will not be able to receive the remaining pages. Contact the other party and ask

them to resend the remaining pages of the fax.

If the machine receives a document into its memory, the LCD displays one of the following messages.

These messages show the action you must take to correct the problem.

Cause: The toner cartridge ran out of toner or is not installed properly.

Action: Make sure the cartridge is installed properly, and install a new one if necessary. See

“Installing/Replacing the Toner Cartridge,” on p. 2-18.

REPLACE CARTRIDGE

Cause: The machine ran out of paper.

Action: Add paper to the paper cassette/the multi-purpose feeder. See “Loading Recording Paper,” on

p. 2-21.

SUPPLY REC. PAPER

Cause: A paper jam occurred.

Action: Clear the jam. See “Clearing Jams,” on p. 14-1.

OPEN PRINTER COVER

REC. PAPER JAM

Cause: Over capacity on the output tray.

Action: Take out sheets from output tray and clear the paper jam. See “Clearing Jams,” on p. 14-1.

Once you have corrected the problem, the machine automatically prints the documents stored in

memory.

Based on Canon FAX Standard Chart No.1, standard mode

Receiving Faxes in Memory When a Problem Occurs

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Receiving While Performing Other Tasks

Since the machine is a multitasking device, it can receive faxes and phone calls while you are entering

your user information, making copies, or printing.

If you receive a fax while you are making copies or printing, the machine stores the incoming fax in

memory. Then, as soon as you finish making copies or printing, the machine automatically prints the

fax. If you are entering registration information, the fax is printed as soon as it is received, and does not

go into memory.

Canceling an Incoming Fax

To cancel an incoming fax, follow this procedure:

Press [Stop/Reset].

CANCEL DURING TX/RX?

< YES

NO >

Press [ (-)] to [Stop/Reset] receiving, or [ (+)] to resume receiving the fax.

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Setting Up and Using Polling

CHAPTER

This chapter shows you how to set up and use polling sending and receiving. Polling is useful when the sending party

cannot be in the office at the same time.

What’s Polling?

Polling means a fax calls another fax and requests the other fax to send a document that it is holding.

Unlike normal sending and receiving, in polling the receiver always calls the sender. This is called

polling to receive a document. The sender sends the document in response to the polling by a

telephone call from the receiver.

NOTE

Your fax can be set up to function in both roles. Your fax can poll to receive a document, or it can be polled to send

a document that it is holding.

Before You Use Polling Receiving

Before you try to set up polling, note the following points:

• With one operation you can poll several faxes. You can dial up to 141 telephone numbers (210

telephone numbers for the FAX-L390 model) and poll those faxes to receive documents that they are

holding.

• If the other party is using a Canon fax machine which has the Polling ID function, ask them to set the

Polling ID of their fax machine to 255 (1111 1111 binary number). For details on the Polling ID, see

the other party’s fax machine manual. In all other cases the Polling ID is not a concern.

What’s Polling?

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Polling Other Fax Machines to Receive

Documents

The machine polling feature allows you to request a document to be faxed to you from another fax

machine. The sender only needs to make sure the document is on his fax machine and ready to be

sent: when your machine polls that machine, the document is sent automatically. The machine can poll

any fax machine that supports polling.

Requesting Another Fax to Send a Document

Press [FAX].

If you are already in the Fax standby mode, you can skip this step.

Open One-Touch Speed Dial panel ➞ press [Polling].

Use [ (-)] or [ (+)] to select <2.POLLING RX> ➞ press [OK].

POLLING

2.POLLING RX

TEL=

➞

●

Enter the destination(s) using any of the following 4 methods.

One-Touch Speed Dialing:

❑

Press the desired One-Touch Speed Dial button(s).

●

Coded Speed Dialing:

❑

Press [Coded Dial] ➞ enter the two-digit code (00-99)* using the numeric buttons.

*Enter a three-digit code (000 to 168) for the FAX-L390 model.

Be sure to press [Coded Dial] before each code.

●

Directory Dialing:

Press [Directory] ➞ enter the first letter of the name of the party you are searching for.

❑

Regular Dialing:

❑

Enter the number using the numeric buttons or [Redial/Pause].

• You can enter 10 numbers.

• Be sure to press [OK] after your entry with the numeric buttons.

NOTE

If you make a mistake, open One-Touch Speed Dial panel

➞

[Delete] to delete the last number, or press [Clear] to

delete all numbers you entered when you use the numeric buttons.

Press [OK].

Polling Other Fax Machines to Receive Documents

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Setting Up Polling Sending

This section shows you how to set up your fax to store and hold a document until it is polled by another

fax to send it.

Setting Up a Polling Box

Before you can use polling sending, you must create a polling box with the <POLLING BOX> of the

Menu. The polling box holds the document in the memory until the other party prompts (polls) your fax

to send the document, or until you delete the document (see p. 8-6).

Press [Menu].

Press [ (-)] or [ (+)] to select <4.FAX SETTINGS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <6.POLLING BOX> ➞ press [OK].

Press [ (-)] or [ (+)] to select <1.SETUP FILE> ➞ press [OK].

Press [ (-)] or [ (+)] to select <1.FILE NAME> ➞ press [OK].

Enter a file name for the polling box (up to 24 characters including spaces) using the numeric buttons ➞

press [OK].

SETUP FILE

2.PASSWORD

➞

CANON TOKYO

• For details on how to enter or delete letters, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

• The message <DATA ENTRY OK> appears on the LCD display for a few seconds.

Press [ (-)] or [ (+)] to select <2.PASSWORD> ➞ press [OK].

If you do not want to set a password, go to step 9.

Enter a password (up to 7 digits) using the numeric buttons ➞ press [OK].

PASSWORD

SETUP FILE

3.ERASE AFTER TX

➞

1234567

Setting Up Polling Sending

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NOTE

•

This password protects your polling box settings from unauthorized access. To change these settings later, you will

have to enter this password.

•

For details on how to enter or delete numbers, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

Press [ (-)] or [ (+)] to select <3.ERASE AFTER TX> ➞ press [OK].

SETUP FILE

3.ERASE AFTER TX

ERASE AFTER TX

➞

10 Press [ (-)] or [ (+)] to select <ON> or <OFF> ➞ press [OK].

<ON>:The document in the polling box is erased after it is sent in response to a polling request from another

fax machine.

<OFF>:The document in the polling box is not erased after it is sent. Select this setting if you expect that the

document will be polled by more than one fax machine.

ERASE AFTER TX

POLLING BOX

2.CHANGE DATA

➞

OFF

11 Press [Stop/Reset] to return to standby mode.

Scanning a Document into the Memory for Polling

Sending

Follow this procedure to store a document in the polling box. The document remains in the polling box

so that other fax machines can poll it. To use polling sending, you have to previously create a polling

box.

Load the document in the ADF.

For details on the types of documents you can fax, their requirements, and how to load documents, see

“Document Requirements,” on p. 6-1, and “Loading Documents in the ADF,” on p. 6-3.

Press [FAX].

If you are already in the Fax standby mode, you can skip this step.

Adjust any necessary settings for your document.

• Press [Image Quality] to select the fax resolution. (See “Adjusting the Image Quality (Resolution),” on p. 6-4.)

• Press [Exposure] to select the scan density. (See “Adjusting the Exposure (Density),” on p. 6-5.)

Open One-Touch Speed Dial panel ➞ press [Polling].

Press [OK].

The document is scanned into the polling box.

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Changing the Polling Box Settings

Follow this procedure to change the settings of a polling box.

Press [Menu].

Press [ (-)] or [ (+)] to select <4.FAX SETTINGS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <6.POLLING BOX> ➞ press [OK].

Press [ (-)] or [ (+)] to select <2.CHANGE DATA> ➞ press [OK].

Enter the password (up to 7 digits) using the numeric buttons ➞ press [OK].

If you have not previously set a password, skip this step, and go to step 6.

CHANGE DATA

PASSWORD

CHANGE DATA

1.FILE NAME

➞

For details on how to enter or delete numbers, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

Press [ (-)] or [ (+)] to display the setting you want to change ➞ press [OK].

To change the settings for an item, follow the same procedure you used for the initial setup of the polling box. (See

“Setting Up a Polling Box,” on p. 8-3.)

NOTE

•

To change the password, you have to first enter the old password (it is not displayed as you enter it)

[OK] enter a new password (it is displayed as you enter it) press [OK].

If you forget your password, your machine will require service to disable this feature.

➞

press

➞

•

When you are finished making changes, press [Stop/Reset] to return to standby mode.

Setting Up Polling Sending

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Deleting a Polling Box

Follow this procedure to cancel a polling box.

NOTE

You cannot cancel a polling box when the polling box is holding a document for polling sending.

Press [Menu].

Press [ (-)] or [ (+)] to select <4.FAX SETTINGS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <6.POLLING BOX> ➞ press [OK].

Press [ (-)] or [ (+)] to select <3.DELETE FILE> ➞ press [OK].

Enter the password (up to 7 digits) using the numeric buttons ➞ press [OK].

If you have not previously set a password, skip this step, and go to step 6.

DELETE FILE

PASSWORD

DELETE FILE

FILE DELETED

➞

For details on how to enter or delete numbers, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

The polling box is deleted.

NOTE

If there is any document stored in the polling box, you cannot delete the polling box and the message <CANNOT

DELETE> appears on the LCD display. If you want to delete the polling box, delete the document stored in the

polling box first, then perform the procedure described above. For details on how to delete documents stored in

memory, see “Deleting a Fax Job,” on p. 12-2.

Press [Stop/Reset] to return to standby mode.

8-6

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Restricting the Use of the

Machine

CHAPTER

This chapter describes how to protect the machine from unauthorized access. Some of these features also enable

you to keep track of fax transactions and copy (printing) based on division numbers that you can assign to individuals

or sections inside your company.

Setting and Using the System

Administrator’s ID and Password

The system administrator’s ID and password protect all the settings in the SYSTEM SETTINGS menu.

You need to enter the System Administrator’s ID and password when you are using Department ID

management and want to operate the machine as the System Administrator. In this case, you do not

need to enter the System Administrator’s password when accessing the SYSTEM SETTINGS menu.

Otherwise, you need to enter the System Administrator’s password every time you enter the SYSTEM

SETTINGS menu.

IMPORTANT

If you fail to create and safeguard the System Administrator’s ID and password, anyone can open the System

Settings menu and change or disable the settings.

NOTE

The user restrictions registered in your machine will be printed at the end of the USER’S DATA LIST. (See “User’s

Data List,” on p. 13-11.)

Setting and Using the System Administrator’s ID and Password

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Setting the System Administrator’s ID and Password

Follow this procedure to set the System Administrator’s ID and password.

Press [Menu].

Press [ (-)] or [ (+)] until <8.SYSTEM SETTINGS> appears ➞ press [OK] three times.

Enter a System Administrator’s ID of up to seven digits (from 1 to 9999999) using the numeric keys ➞

press [OK].

SYS. ADMIN. ID

1234567

SYS. ADMIN. INFO

2.SYSTEM PASSWORD

➞

Press [OK].

Enter a System Administrator’s password of up to seven digits (from 1 to 9999999) using the numeric

keys ➞ press [OK].

SYSTEM PASSWORD

Record the System Administrator’s ID and password, and store it in a safe location.

NOTE

You need to enter the System Administrator’s ID and password when you are using Department ID management

and want to operate the machine as the System Administrator. In this case, you do not need to enter the System

Administrator’s password when accessing the <SYSTEM SETTINGS> menu. Otherwise, you need to enter the

System Administrator’s password every time you enter the <SYSTEM SETTINGS> menu.

Press [Stop/Reset] to return to standby mode.

Changing/Canceling the System Administrator’s ID and

Password

Follow this procedure to change or cancel the System Administrator’s ID and password.

Press [Menu].

Press [ (-)] or [ (+)] until <8.SYSTEM SETTINGS> appears ➞ press [OK].

SYSTEM SETTINGS

PASSWORD

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Enter the current System Administrator’s password using the numeric keys ➞ press [OK] three times.

The password you entered is displayed with asteriscs.

SYSTEM SETTINGS

PASSWORD

SYS. ADMIN. ID

➞

1234567

The current password is displayed.

Open One-Touch Speed Dial panel.

Press [Clear] to cancel or change the System Administrator’s ID.

If you are canceling the System Administrator’s ID, press [OK] ➞ Proceed to step 7.

SYS. ADMIN. INFO

2.SYSTEM PASSWORD

NOTE

When you cancel the System Administrator’s ID, the system password is also canceled.

Enter a new System Administrator’s ID and password of up to seven digits (from 1 to 9999999) using the

numeric keys ➞ press [OK].

For details about entering the System Administrator’s ID and password, refer to steps 5 to 7 of “Setting the

System Administrator’s ID and Password,” on p. 9-2.

The new password is displayed as you enter it.

SYSTEM PASSWORD

7654321

SYSTEM SETTINGS

2.DEPT.ID MANAGEMNT

➞

Press [Stop/Reset] to return to standby mode.

Setting and Using the System Administrator’s ID and Password

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Restricting Machine Operation (Department

ID Management)

This section describes how to restrict the operations of the machine. By storing a Department ID and

Password for each department, you can set the machine so that its functions can be used only after the

correct password has been entered. This is called “Department ID Management.” Department IDs and

Passwords can be stored. This function allows you to check the print totals and fax scan totals for each

department, for management purposes.

NOTE

The user restrictions registered in your machine will be printed at the end of the USER’S DATA LIST. (See “User’s

Data List,” on p. 13-11.)

Setting Operation Restrictions

You can create up to 100 Department IDs and passwords to restrict sending operations on the

machine. Follow this procedure to restrict the access to all of these features:

• Sending documents

• Copying documents, and manually printing fax reports and documents received/stored in memory

Press [Menu].

Press [ (-)] or [ (+)] until the <8.SYSTEM SETTINGS> appears ➞ press [OK].

The display for entering the System Administrator’s password appears if you set the Department ID management.

(See “Setting and Using the System Administrator’s ID and Password,” on p. 9-1.)

NOTE

If you forget your password, your machine will require service to disable this feature.

Restricting Machine Operation (Department ID Management)

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If the prompt <PASSWORD> is displayed, enter the System Administrator’s password using the numeric

keys ➞ press [OK].

SYSTEM SETTINGS

PASSWORD

Press [ (-)] or [ (+)] until <2.DEPT. ID MANAGEMNT> appears ➞ press [OK].

Press [ (-)] or [ (+)] to display <ON> ➞ press [OK] twice.

Press [ (-)] or [ (+)] to select the number to which the department will be designated ➞ press [OK].

Enter the Department ID of up to seven digits using the numeric keys ➞ press [OK].

DEPT. ID ENTRY

1234567

DEPT.ID SETUP

1.PASSWORD

➞

NOTE

•

You can set the Department ID from 1 to 9999999. If you set the Department ID as ‘111’, it will be shown as

<0000111>. When you are requested to enter the Department ID, however, it is sufficient to enter ‘111’.

You can delete the numbers you entered by pressing [Clear].

•

Press [ (-)] or [ (+)] until <1. PASSWORD> appears ➞ press [OK].

Enter the password for the department of up to seven digits using the numeric keys ➞ press [OK].

PASSWORD

DEPT.ID SETUP

2.COPY LIMITS

➞

1234567

NOTE

•

If you do not want to enter a password so you can use only the Department ID for transactions, just press [OK]

proceed to the next step.

➞

•

If you set only the Department ID, you have to enter only the Department ID when you operate the machine.

Press [OK] .

Enter the maximum number of pages that can be copied or printed by the registered department using

the numeric keys ➞ press [OK].

COPY LIMITS

100000

NOTE

•

You can set the copy limit from 0 to 999999.

If you set the copy limit to 0, no copying operation can be performed by the department.

Restricting Machine Operation (Department ID Management)

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If you want to set the transmission limits, press [ (-)] or [ (+)] until <3. TX LIMITS> appears ➞ press

[OK].

Enter the maximum number of pages that can be sent by the registered department using the numeric

keys ➞ press [OK].

TX LIMITS

100000

NOTE

•

You can set the TX limit from 0 to 999999.

If you set the TX limit to 0, no transmission can be performed by the department.

Repeat steps 7 to 12 to set restrictions for other Department IDs and passwords.

When you are finished, press [Stop/Reset] to return to standby mode.

NOTE

To operate the machine with restrictions ‘ON’, see “Operating the Machine with Restrictions ON,” on p. 9-8.

9-6

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Turning Restrictions OFF or ON

Follow this procedure to turn ‘OFF’ or ‘ON’ the printing, copying and sending restrictions temporarily

without changing the Department ID Management settings.

Press [Menu].

Press [ (-)] or [ (+)] until <8.SYSTEM SETTINGS> appears ➞ press [OK].

If the prompt <PASSWORD> is displayed, enter the System Administrator’s password using the numeric

keys ➞ press [OK].

SYSTEM SETTINGS

PASSWORD

Press [ (-)] or [ (+)] until <2.DEPT. ID MANAGEMNT> appears ➞ press [OK].

Press [ (-)] or [ (+)] to display <ON> ➞ press [OK].

Press [ (-)] or [ (+)] until <3.RESTRICTIONS> appears ➞ press [OK].

Select the feature you want to turn ‘OFF’ or ‘ON’.

To turn ‘OFF’ or ‘ON’ restricted printing:

●

❑

Press [ (-)] or [ (+)] until <1. RESTRICT PRINTING> appears ➞ press [OK].

Press [ (-)] or [ (+)] to display <OFF> or <ON> ➞ press [OK].

NOTE

This setting turns ‘OFF’ or ‘ON’ the restriction for printing fax reports and documents stored in memory, and

copying function.

●

To turn ‘OFF’ or ‘ON’ restricted sending:

❑

Press [ (-)] or [ (+)] until <2.RESTRICT TX> appears ➞ press [OK].

Press [ (-)] or [ (+)] to display <OFF> or <ON> ➞ press [OK].

Press [Stop/Reset] to return to standby mode.

Restricting Machine Operation (Department ID Management)

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Operating the Machine with Restrictions ON

This section describes how to operate the machine with the operation restriction features set up and

turned ‘ON’.

If you see the message <ENTER DEPT. ID> when the machine is in standby mode, the restriction is turned

‘ON’. Enter the Department ID using the numeric keys ➞ press [OK].

If the message <DEPT. ID PASSWORD> is displayed, enter the Department password using the numeric

keys ➞ press [OK].

DEPT.ID PASSWORD

31/12 2005 SAT 15:11

FaxOnly

➞

STANDARD

Continue operating the machine.

NOTE

To return to standby mode with the message <ENTER DEPT. ID>, press [ID].

9-8

Restricting Machine Operation (Department ID Management)

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Checking and Clearing the Counter Information

This section describes how to check and clear the counter information for each department.

Press [Menu].

Press [ (-)] or [ (+)] until <8.SYSTEM SETTINGS> appears ➞ press [OK].

If the prompt <PASSWORD> is displayed, enter the System Administrator’s password using the numeric

keys ➞ press [OK].

SYSTEM SETTINGS

PASSWORD

Press [ (-)] or [ (+)] until <2.DEPT. ID MANAGEMNT> appears ➞ press [OK].

Press [ (-)] or [ (+)] to display <ON> ➞ press [OK].

DEPT.ID MANAGEMNT

Press [ (-)] or [ (+)] until <2.COUNT MANAGEMENT> appears ➞ press [OK] twice.

●

To check the print counter:

❑

Press [ (-)] or [ (+)] until <1.PRINT COUNT> appears ➞ press [OK].

Department ID

PRINT COUNT 1111111

000001/100000

Number of

Printed Pages

Limit

NOTE

If you have not set the TX limit, nothing will be displayed as “Limit.” (See “Setting Operation Restrictions,” on p.

9-4.)

❑

Press [ (-)] or [ (+)] to scroll through the Department IDs.

●

To check the transmission counter:

❑

Press [ (-)] or [ (+)] until <2.SEND COUNT> appears ➞ press [OK].

Department ID

SEND COUNT 1111111

000001/100000

Number of

Printed Pages

Limit

Restricting Machine Operation (Department ID Management)

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NOTE

If you have not set the TX limit, nothing will be displayed as “Limit.” (See “Setting Operation Restrictions,” on p.

9-4.)

❑

Press [ (-)] or [ (+)] to scroll through the Department IDs.

To reset the counter, press [Menu] twice ➞ press [ (-)] or [ (+)] until <2.COUNT RESET> appears ➞

press [OK].

Press [ (-)] or [ (+)] to display <ON> or <OFF> ➞ press [OK].

To reset the counter, select <1.ON>.

If you do not want to reset the counter, select <OFF>.

COUNT RESET

1.ON

Press [Stop/Reset] to return to standby mode.

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Restricting Machine Operation (Department ID Management)

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Special Features

CHAPTER

This chapter describes the special features of the machine.

Special Dialing

This section explains special dialing features, such as dialing through a switchboard and dialing

international numbers.

Dialing Through a Switchboard

A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is connected

through a PBX or other telephone switching system, you have to dial the outside line access number

first, and then dial the number of the party you are calling.

You can register the type of access and the outside line access number under [R], so that you only have

to press [R] before dialing the number you wish to reach. Follow the instructions below to register [R].

Registering the Access Type and Outside Line Access Number

Under the R button

Press [Menu].

Press [ (-)] or [ (+)] to select <4.FAX SETTINGS> ➞ press [OK] twice.

Press [ (-)] or [ (+)] to select <6.R-KEY SETTING> ➞ press [OK].

Special Dialing

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Press [ (-)] or [ (+)] to select <PBX> ➞ press [OK].

R-KEY SETTING

PBX

➞

PBX

HOOKING

Press [ (-)] or [ (+)] to select the access type of your switching system ➞ press [OK].

■ If you selected <HOOKING>, go to step 8:

If you selected <PREFIX>, go to step 6:

Press the numeric buttons to enter the outside line access number.

PREFIX

123456

For details on how to enter or delete numbers, see “Entering Numbers, Letters, and Symbols,” on p. 3-1.

Press [Redial/Pause] to enter a pause ➞ press [OK].

PREFIX

FAX SETTINGS

2.REPORT SETTINGS

➞

123456P

NOTE

If you select <PREFIX>, you can set a number up to 20 digits long, including the “P” at the end.

Press [Stop/Reset] to return to standby mode.

Dialing Long Distance

When you register a long distance number, you may have to insert a pause either within or after the

number. For long distance dialing, the location and length of the pause may differ depending on the

telephone system.

How to Enter Pauses

Use this procedure to enter pauses within or at the end of numbers.

During dialing registration, when you come to a step that asks you to enter a number for dialing, use the

numeric buttons to enter the number.

10-2

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To enter a pause within a number, press [Redial/Pause].

• To enter a pause at the end of a number, press [Redial/Pause] ➞ press [OK].

• A pause entered within a number (p) is 4 seconds long.

• If necessary, you can adjust the length of a pause within a number. See p. 16-8 (<PAUSE TIME> setting) for

more details.

• To make a longer pause within a number, press [Redial/Pause] again. Each pause adds 2 seconds to the length

of the pause.

• A pause at the end of a number (P) is fixed to 10 seconds.

Using Tone Dialing On a Pulse Line

Even if you have a pulse line, the machine enables you to use tone dialing once you have connected to

the number you are calling. This allows you to take advantage of many services that require tones,

such as selecting options from telephone “touch-line” services.

Press [FAX].

If you are already in the Fax standby mode, you can skip this step.

Lift the handset if you have installed the optional handset.

-or-

Press [Hook].

The In Use/Memory indicator blinks green and you will hear the dial tone.

Dial the telephone number using the numeric buttons.

The machine connects using the pulses required by your phone line.

Press [

] to switch to tone dialing.

• When [ ] is pressed, <T> is displayed in the LCD.

• Numbers entered after pressing [

] will be dialed using tone dialing.

When you have finished, hang up the handset.

-or-

Press [Hook].

Special Dialing

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Restricting Use of the Machine

If you do not want unauthorized people to be able to make calls, set the <LOCK PHONE> feature to

‘ON’. Calls are restricted when you make calls using the handset or [Hook].

Enabling Restriction of Your Machine

Follow this procedure to enable restriction of your machine.

Press [Menu].

Press [ (-)] or [ (+)] to select <4.FAX SETTINGS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <7.SYSTEM SETTINGS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <3.LOCK PHONE> ➞ press [OK].

Press [ (-)] or [ (+)] to select <ON> ➞ press [OK].

LOCK PHONE

SYSTEM SETTINGS

4.COUNTRY SELECT

➞

NOTE

The display contents differ depending on the country.

Press [Stop/Reset] to return to standby mode.

Restriction of the machine is now enabled. No one can make calls. (This setting does not restrict incoming calls

or faxes.)

Restricting Use of the Machine

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Canceling Restriction of Your Machine

Follow this procedure to cancel restriction of your machine.

Follow steps 1 to 4 of “Enabling Restriction of Your Machine,” on p. 10-4.

Press [ (-)] or [ (+)] to select <OFF> ➞ press [OK].

LOCK PHONE

SYSTEM SETTINGS

4.COUNTRY SELECT

➞

OFF

NOTE

The display contents differ depending on the country.

Press [Stop/Reset] to return to standby mode.

Restriction of the machine is now disabled. Anyone can make calls.

Restricting Use of the Machine

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Using Memory Lock

Normally, a document prints as soon as you receive it. However, there may be occasions when you

want the machine to store all documents in memory until you are ready to print them. Locking the

machine to receive and store all documents in memory is called “Memory Lock.”

You may want to turn Memory Lock ‘ON’ when the machine is left unattended at night, or over long

holidays, to prevent a large volume of printed documents from collecting in the paper output trays. After

you return to the office, you can review the contents of the memory, and enter the memory lock

password to print all of the documents stored in memory.

Turning Memory Lock ON and Setting the Password

After Memory Lock is turned ‘ON’, the machine automatically enters the Memory Lock mode. The

documents received when the machine is in the Memory Lock mode are stored in memory until you

unlock the memory with a password and print them.

Follow this procedure to turn the Memory Lock ‘ON’, and define the password.

Press [Menu].

Press [ (-)] or [ (+)] to select <4.FAX SETTINGS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <7.SYSTEM SETTINGS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <1.MEMORY LOCK RX> ➞ press [OK].

Press [ (-)] or [ (+)] to select <ON> ➞ press [OK].

Press [ (-)] or [ (+)] to display the desired Memory Lock setting ➞ press [OK].

Using Memory Lock

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The MEMORY LOCK RX menu includes the following items:

Setting

Description

1.MEM LOCK PASSWORD

0 to 9999999

This password protects the Memory Lock

settings.

Setting a password is recommended. You

must use this password to unlock the

memory so you can print documents stored

in memory.

Use the numeric buttons to enter a

password (up to seven digits) ➞ press [OK].

2.REPORT

Sets the machine to print reports. This

setting affects only reports that print

automatically, such as an Activity Report.

OUTPUT NO

No report prints while in the Memory Lock

mode.

OUTPUT YES

A report prints while the machine is in the

Memory Lock mode.

The factory default setting is in bold face.

Press [Stop/Reset] to return to standby mode.

Turning Memory Lock OFF and Printing Documents

Follow this procedure to turn the Memory Lock ‘OFF’ and print the documents received in memory.

When the Memory Lock mode is ‘ON’, the message <MEMORY LOCK RX> is displayed on the LCD.

Follow the steps 1 to 5 of “Turning Memory Lock ON and Setting the Password” on p. 10-6 to turn the

Memory Lock ‘OFF’.

If you have not set the memory lock password (see step 6 in “Turning Memory Lock ON and Setting the

Password” on p. 10-6), the LCD display shows <2.FAX DEFAULT>. The setting is completed and the documents

received in memory are printed.

If a memory lock password has been set, enter the memory lock password using the numeric keys ➞

press [OK].

When you press [OK], all the documents received in memory while the machine was in the Memory Lock mode

are printed. The memory lock mode is deactivated.

If you forget your password, your machine will require service to disable this feature.

Using Memory Lock

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Making Copies

CHAPTER

This chapter describes how to make copies with your machine.

Making Copies

One of the machine’s convenient features is its ability to make up to 99 high-quality copies of a

document. To make copies, do the following:

Load the document in the ADF.

For details on how to place or load documents, see “Loading Documents in the ADF” on p. 6-3.

Press [COPY].

If you are already in the Copy standby mode, you can skip this step.

Use the numeric buttons to enter the number of copies.

You can set up to 99 copies.

Adjust any necessary settings for your document.

• Press [Image Quality] to select the scanning resolution. (See “Adjusting the Image Quality (Resolution),” on

p.11-6.)

• Press [Exposure] to select the scanning exposure. (See “Adjusting the Exposure (Density),” on p.11-6.)

• Press [Enlarge/Reduce] to select the copy ratio. (See “Setting Enlarging/Reducing,” on p.11-4.)

Press [Start].

NOTE

To cancel copying, press [Stop/Reset].

Making Copies

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Specifying the Paper Size and Type

(Common for Cassette and Multi-Purpose

Feeder)

NOTE

•

When making copies on A4-size paper after having continuously copied on paper smaller than A4-size paper, the

copies may be dirty. To prevent copies from being dirty, wait about 1 minute before making copies.

The paper in the multi-purpose feeder is fed prior to the paper in the cassette.

The settings changed in the Menu do not return automatically to the settings you set previously. Change to the

previous settings again if necessary.

•

When making copies of a small size or heavy paper*, etc., the copy speed may be slightly slower than usual.

* The paper type should be selected in the Menu.

If you intend to make a copy and print with a thermal transfer printer using the same sheet of paper, make the copy

first. Failure to do so may make copies dirty or cause a paper jam.

When copying onto transparencies, remove each transparency from the output tray as it is output.

Specifying the Paper Size

At the factory, the paper size has already been set to <A4>. Normally, you can make copies in this

setting. When making copies on other sizes of paper, you need to specify the paper size according to

the following.

Press [Menu].

Press [ (-)] or [ (+)] to select <1. PAPER SETTINGS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <1. CASSETTE> or <2. MP TRAY> ➞ press [OK].

Press [ (-)] or [ (+)] to select <1. PAPER SIZE> ➞ press [OK].

Press [ (-)] or [ (+)] to select the appropriate paper size (A4, B5*, A5*, LTR, EXECUTIV* or ENVELOPE*

for the paper cassette, A4, B5, A5, LTR, LGL, EXECUTIV, ENVELOPE or FREESIZE for the multi-purpose

feeder) ➞ press [OK].

*Only for the FAX-L380S model.

●

When <ENVELOPE> is selected:

❑

Press [ (-)] or [ (+)] to select the appropriate envelope type (DL, ISO-C5, COM10, or MONARCH) ➞press

[OK].

Specifying the Paper Size and Type (Common for Cassette and Multi-Purpose Feeder)

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●

When <FREE SIZE> is selected:

❑

Press [ (-)] or [ (+)] to select <VERTICAL SIZE> or <HORIZONTAL SIZE> ➞ press [OK].

Use the numeric buttons, or press [ (-)] or [ (+)] to specify vertical and horizontal sizes of the paper in

millimeters (mm).

Available setting range in <VERTICAL SIZE>: 127 mm to 356 mm

Available setting range in <HORIZONTAL SIZE>: 76 mm to 216 mm

❑

Press [OK].

Repeat the steps above to specify both vertical and horizontal sizes of the paper.

Press [Stop/Reset] to return to standby mode.

Specifying the Paper Type

<PLAIN PAPER> is selected as the default paper type. When making copies on paper other than plain

paper, you can specify the paper type according to the following. Specifying the paper type can prevent

poor copy quality, or the printout not being printed correctly.

Press [Menu].

Press [ (-)] or [ (+)] to select <1. PAPER SETTINGS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <1. CASSETTE> or <2. MP TRAY> ➞ press [OK].

Press [ (-)] or [ (+)] to select <2. PAPER TYPE> ➞ press [OK].

Press [ (-)] or [ (+)] to select the appropriate paper type (PLAIN PAPER, PLAIN PAPER L, HEAVY

PAPER*, HEAVY PAPER H*, or TRANSPARENCY*) ➞ press [OK].

For the FAX L390 model, * marked paper types are available only for the multi-purpose feeder.

Press [Stop/Reset] to return to standby mode.

Specifying the Paper Size and Type (Common for Cassette and Multi-Purpose Feeder)

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Setting Enlarging/Reducing

You can enlarge or reduce the copy size using preset copy ratios or using custom copy ratios.

Enlarging/Reducing Using Preset Copy Ratios

Press [COPY].

If you are already in the Copy standby mode, you can skip this step.

Press [Enlarge/Reduce].

PRESET RATIO

100%

Press [ (-)] or [ (+)] to select the copy ratio ➞ press [OK].

PRESET RATIO

70% A4→ A5

70%

TEXT

➞

You can select from the following:

200% MAX.

141% A5 ➞ A4

100%

70% A4 ➞ A5

50% MIN.

NOTE

•

If the <PAPER SIZE GROUP> setting of <COPY SETTINGS> menu in the Menu is set to ‘INCH’ or ‘AB’, the

preset copy ratios will be as follows:

INCH: 50%, 64%, 78%, 100%, 129% and 200%;

AB: 50%, 70%, 81%, 86%, 100%, 115%, 141% and 200%.

•

To reset the copy ratio, press [Enlarge/Reduce] several times to display <DIRECT 100%> ratio

➞

press [OK].

Setting Enlarging/Reducing

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Enlarging/Reducing Using Custom Copy Ratios

Press [COPY].

If you are already in the Copy standby mode, you can skip this step.

Press [Enlarge/Reduce] twice.

ZOOM 50-200%

100%

Use the numeric buttons to enter the copy ratio ➞ press [OK].

ZOOM 50-200%

80%

TEXT

➞

• You can enter the copy ratio from 50% to 200%, selectable in 1% increments.

• Even after entering the copy ratio, you can use [ (-)] or [ (+)] to adjust the copy ratio. To increase the copy

ratio, press [ (+)]. To decrease the copy ratio, press [ (-)].

NOTE

To reset the copy ratio, press [Enlarge/Reduce] several times to display <DIRECT 100%> ratio

➞

press [OK].

Setting Enlarging/Reducing

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Improving Copied Image

Adjusting the Image Quality (Resolution)

You can adjust image quality to the appropriate level best suited for a document with text or photos.

3 modes are available for adjusting the image quality.

Press [COPY].

If you are already in the Copy standby mode, you can skip this step.

Press [Image Quality] repeatedly until the image quality you want appears.

You can select from the following:

<TEXT> for text-only documents

<TEXT/PHOTO> for documents with text and photographs

<PHOTO> for photographs

NOTE

Copy exposure automatically changes to manual mode when <TEXT/PHOTO> or <PHOTO> is set.

Adjusting the Exposure (Density)

You can adjust the copy exposure automatically or manually according to how light or dark your

document is.

Adjusting Automatically

Press [COPY].

If you are already in the Copy standby mode, you can skip this step.

Press [Exposure] to select the auto mode ➞ press [OK].

DENSITY

AUTO EXPOSURE

100%

TEXT

➞

The copy exposure is adjusted automatically.

NOTE

Image quality mode automatically changes to <TEXT> when <AUTO EXPOSURE> is set.

Improving Copied Image

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Adjusting Manually

Press [COPY].

If you are already in the Copy standby mode, you can skip this step.

Press [Exposure] twice to select the manual mode.

Press [ (-)] or [ (+)] to adjust the copy exposure ➞ press [OK].

For a lighter copy exposure, press [ (-)].

For a darker copy exposure, press [ (+)].

DENSITY

-LT

100%

TEXT

➞

DK+

NOTE

When setting the exposure lighter, the indicator moves to the left. When setting the exposure darker, the indicator

moves to the right.

Improving Copied Image

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Special Features

The machine can perform the Collate Copy and Reserve Copy.

Collate Copy

The collate copy allows you to sort copies in page order. It is convenient when you make multiple

copies of multiple page documents. To use this feature, you need to set <AUTO SORT> to ‘ON’ in the

<COPY SETTINGS> menu. (See p. 16-5.)

Copy 1

Copy 2

Copy 3

Set 3

sets of copies

Follow the procedure below to set the Collate Copy function to ‘ON’:

Press [Menu].

Press [ (-)] or [ (+)] to select <3.COPY SETTINGS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <5.AUTO SORT> ➞ press [OK].

Press [ (-)] or [ (+)] to select <ON> ➞ press [OK].

Press [Stop/Reset] to return to standby mode.

The Collate Copy function is set to ‘ON.’ To perform copying, follow the procedure described in “Making Copies,”

on p. 11-1.

Special Features

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Reserve Copy

This feature allows you to reserve the next job while the machine is printing out a current job.

Load the document to be reserved in the ADF.

For details on how to load documents, see “Loading Documents in the ADF,” on p. 6-3.

Use the numeric buttons to enter the number of copies.

You can set up to 99 copies.

Adjust any necessary settings for your document.

• Press [Image Quality] to select the scanning resolution. (See “Adjusting the Image Quality (Resolution),” on

p.11-6.)

• Press [Exposure] to select the scanning exposure. (See “Adjusting the Exposure (Density),” on p. 11-6.)

• Press [Enlarge/Reduce] to select the copy ratio. (See “Setting Enlarging/Reducing,” on p. 11-4.)

Press [Start].

The machine begins scanning.

NOTE

•

After printing of the current copy job is complete, the next copy job begins.

If the memory becomes full while scanning, <MEMORY FULL> appears in the LCD. When the ADF is used for

scanning, the document being scanned stops in the ADF.

All of the scanned documents will be erased if <MEMORY FULL> appears, so divide the document and copy each

part separately, or select a lower image quality mode and make copies again.

If the available memory decreases, <PLEASE WAIT> and <MAKING SPACE IN MEM> are displayed alternatively.

If memory space becomes available, the scanning begins again automatically. Also, check that the cassette is not

empty.

•

Special Features

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Confirming the Copy Job You Reserved

Press [Stop/Reset] while the machine is printing out.

SELECT JOB TO CANCEL

0044

02 30

NO. OF COPY

NO. OF DOCUMENT

RESERVATION NO.

PRINTING

BLANK: WAITING

NO PAPER, PAPER JAM, ETC.

Press [ (-)] or [ (+)] to confirm the reservation number and number of documents.

NOTE

To finish confirming, press [Stop/Reset].

Deleting the Copy Job You Reserved

Press [Stop/Reset] while the machine is printing out.

Press [ (-)] or [ (+)] to display the job to be deleted ➞ press [OK].

SELECT JOB TO CANCEL

0045

CANCEL COPYING?

< YES NO >

➞

01 20

Press [ (-)] for <YES>.

The reserved copy job is deleted.

NOTE

•

To cancel deleting the copy job, press [ (+)] for <NO>.

Once the copy job is deleted, the job can not be restored.

Special Features

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System Monitor

CHAPTER

Checking the Status of Copy, Fax, Print and

Report Jobs

Use [System Monitor] to confirm and delete the jobs.

When using [System Monitor], the LCD displays the jobs in the following order in each mode.

In Copy mode,

In Fax mode,

- COPY STATUS

- FAX MONITOR

- PRINT STATUS

- REPORT STATUS

- FAX MONITOR

- COPY STATUS

- PRINT STATUS

- REPORT STATUS

Confirming Transmission Status

Follow the procedure below to confirm the sending or receiving status.

Press [System Monitor] repeatedly until <FAX MONITOR> is displayed ➞ press [OK].

FAX MONITOR

1.RX/TX STATUS

16:50 0056 TX

➞

123xxxx

NOTE

•

To return to standby mode, press [Stop/Reset].

If you perform the procedure above when the machine is not sending or receiving faxes, <NO CURRENT RX/TX

JOB> appears, and the display returns to the display shown in step 1.

•

The transaction number and <TX/RX> in the LCD mean the following:

<0001> to <4999>: A sent document (TX)

<5001> to <9999>: A received document (RX)

Checking the Status of Copy, Fax, Print and Report Jobs

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Confirming Transmission Results and Sending Reservation

Follow the procedure below to confirm the sending or receiving results and sending reservation

(automatic redialing and delayed sending).

Press [System Monitor] repeatedly until <FAX MONITOR> is displayed.

Press [ (-)] or [ (+)] to select <2.TX/RX RESULT> ➞ press [OK].

The sending result and reservation can be confirmed by checking the sending time, <TX/RX NO.> or fax number.

Press [ (-)] or [ (+)] to confirm the sending result and reservation.

15:34 0010 TX STNDBY

[

01]CANON USA

NOTE

•

To return to standby mode, press [Stop/Reset].

If you perform the procedure above when there is no sending reservation and transmission jobs, <NO DOC.

STORED> will appear, and the display will return to the display shown in step 2.

Deleting a Fax Job

Follow the procedure below to delete the documents waiting to be sent by automatic redialing or

delayed sending.

Press [System Monitor] repeatedly until <FAX MONITOR> is displayed.

Press [ (-)] or [ (+)] to select <3.DELETE DOCUMENT> ➞ press [OK].

Use the numeric buttons to enter the transmission number of the fax job you want to delete ➞press [OK].

OK TO DELETE?

< YES

➞

TX RX NO.

0055

NO >

NOTE

You can check the transmission number of the reserved fax job by printing the DOCUMENT MEMORY LIST. (See

p. 13-14.)

If you want to delete the fax job, press [ (-)] for <YES>.

If you change your mind and do not want to delete the fax job, press [ (+)] for <NO>.

Checking the Status of Copy, Fax, Print and Report Jobs

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Confirming and Deleting a Copy Job

Press [System Monitor] repeatedly until <COPY STATUS> is displayed.

NOTE

If there is no job, <NO COPY JOBS EXIST> is displayed.

Press [ (-)] or [ (+)] to confirm the job number, and the quantity of copies.

COPY STATUS

0003

03 02

If you want to delete the copy job, press [OK].

CANCEL COPYING?

< YES

NO >

If you decide to delete the job, press [ (-)] for <YES>.

NOTE

To cancel deleting the job, press [ (+)] for <NO>.

Once the job is deleted, the job cannot be restored.

Confirming and Deleting a Print Job

Press [System Monitor] three times.

NOTE

If there is no job, <NO PRINT JOBS EXIST> is displayed.

Press [ (-)] or [ (+)] to confirm the file name.

PRINT STATUS

-------------

FILE NAME

If you want to delete the print job, press [OK].

CANCEL PRINTING?

< YES

NO >

Checking the Status of Copy, Fax, Print and Report Jobs

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If you decide to delete the print job, press [ (-)] for <YES>.

NOTE

•

To cancel deleting the job, press [ (+)] for <NO>. Once the job is deleted, the job cannot be restored.

The LCD can display characters in ASCII cord. Using characters other than those in ASCII cord may have the LCD

display garbled characters.

Confirming and Deleting a Report Job

Press [System Monitor] four times.

NOTE

If there is no job, <NO REPORT JOBS EXIST> is displayed.

If there is one report job and if you want to delete it, press [OK].

CANCEL REPORT?

< YES

NO >

If you decide to delete the job, press [ (-)] for <YES>.

If there are multiple report jobs, press [ (-)] or [ (+)] to select the job you want to delete.

REPORT STATUS

02 USER DATA LIST

Press [OK].

CANCEL REPORT?

< YES

NO >

If you decide to delete the job, press [ (-)] for <YES>.

NOTE

To cancel deleting the job, press [ (+)] for <NO>. Once the job is deleted, the job cannot be restored.

Checking the Status of Copy, Fax, Print and Report Jobs

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Reports and Lists

CHAPTER

This chapter describes how to print reports and lists.

Activity Report

The Activity Report is printed out automatically by the machine after every 20 transactions. This report

lists the details of the documents you have sent or received so that you can keep track of the

transaction operations your machine has performed.

• Machine prints sending and receiving transactions together in the same report.

• When sending a document to many locations (Broadcast), the transaction number will be the same

for each transmission in the group.

You can also print the Activity Report manually if you want to check the report before the 20

transactions are completed. Follow this procedure to print the Activity Report.

Press [FAX].

If you are already in the Fax standby mode, you can skip this step.

Open One-Touch Speed Dial panel ➞ press [Report].

REPORT

1.ACTIVITY REPORT

Press [OK].

The machine prints the ACTIVITY REPORT and the LCD returns to standby mode.

31/12 2005 09:58 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

ACTIVITY REPORT

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

ST. TIME

DESTINATION TEL/ID

732 2233

MODE

PGS

RESULT

❉12/31 08:28 ADAM BOOK.CPA

❉12/31 08:49 BELZER.INC.

0007 TRANSMIT

ECM

00'06

00'20

STOP

213 978 3314

5005 AUTO RX

0008 TRANSMIT

0009 TRANSMIT

❉12/31 09:08 R.LOUIS

213 978 3314

00'00

#0995

00'18

ERROR CODE

12/31 09:34 ADAM BOOK.CPA

732 2233

3333

TRANSACTION NUMBER

IF MARKED WITH AN

❉

IT ALREADY HAS BEEN PRINTED OUT.

Activity Report

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Department ID Report

If you set up Department ID Management, and the activity report feature is turned ON, transactions are

listed by department in the Department ID report shown below. (See Chapter 9, “Restricting the Use of

the Machine.”)

31/12 2005 09:58 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

ACTIVITY REPORT

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

DEPT. ID

0001111

DESTINATION TEL/ID

732 2233

213 978 3314

DEPARTMENT ID

ST. TIME

0007 TRANSMIT

5005 AUTO RX

MODE

PGS

RESULT

❉31/12 08:28 ADAM BOOK.CPA

❉31/12 08:49 BELZER.INC.

ECM

00'06

00'20

STOP

DEPT. ID

0002222

DESTINATION TEL/ID

213 978 3314

ST. TIME

MODE

PGS

RESULT

NG 00'00

#995

❉31/12 09:08 R.LOUIS

0008 TRANSMIT

ERROR CODE

DEPT. ID

ST. TIME

0000000

DESTINATION TEL/ID

MODE

RESULT

OK 00'18

31/12 09:34 ADAM BOOK.CPA

732 2233

0009 TRANSMIT

IF MARKED WITH AN

❉

TRANSACTION NUMBER

IT ALREADY HAS BEEN PRINTED OUT.

THE TRANSACTION MADE WHILE DEPARTMENT ID

MANAGEMENT IS OFF IS DEVIDED INTO DEPT. ID:0000000

Activity Report

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Transmission (TX) Reports

The machine normally prints a report only when an error occurs during sending (ERROR TX

REPORT). However, you can set the machine to print a report every time you send a document (TX

REPORT).

If you send a document using memory, you can also select whether the first page of the document is

printed with the report. See “1.TX REPORT” in the <REPORT SETTINGS> menu on p. 16-7 for details

on setting these options.

ST. TIME

Represents the time the last attempt was made to transmit a document.

TIME USE

Represents the amount of time it took during the last attempt to transmit. Please note that

the usage time does not reflect the total usage time used to transmit all pages of the

document when “retry” occurs. By printing an ACTIVITY REPORT and matching the

transaction number of the TX REPORT with a transaction number in the ACTIVITY

REPORT you can find out exactly how many attempts were made to send the document,

how many pages were sent in each attempt as well as the usage time for each attempt.

PAGES SENT

RESULT

Represents the number of pages that were successfully transmitted.

OK means that all pages were transmitted either during the first attempt or after the first

or second retry.

NG means that either some or no pages were transmitted after 2 retries.

Error TX Report

31/12 2005 10:32 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

ERROR TX REPORT

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

TX FUNCTION WAS NOT COMPLETED

TX/RX NO

DEPT. ID

0006

000111

DESTINATION TEL

DESTINATION ID

ST. TIME

TIME USE

PAGES SENT

RESULT

213 978 3314

JOHN BARRISTER

31/12 10:30

00’00

STOP

DEPT ID is listed only while the department ID management is ON.

Transmission (TX) Reports

13-3

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TX Report

31/12 2005 09:49 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

TX REPORT

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

TRANSMISSION OK

TX/RX NO

DEPT. ID

DESTINATION TEL

DESTINATION ID

ST. TIME

0006

0001111

20 545 8545

JOHN BARRISTER

31/12 09:48

00’16

TIME USE

PAGES SENT

RESULT

WHEN YOU

SET THE FAX

TO PRINT

THE FIRST

PAGE OF THE

DOCUMENT

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617

–

FAX 123456

Our Ref. 350/PJC/EAC

December 27, 2005

Dr. P. N. Cundall,

Mining Surveys Ltd.,

Holroyd Road,

Reading,

Berks.

DEPT ID is listed only while the department ID management is ON.

Multi TX/RX Report

If you used sequential broadcasting to send a document, the MULTI TX/RX REPORT is printed.

31/12 2005 09:58 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

MULTI TX/RX REPORT

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

TX/RX NO

PGS.

DEPT. ID

0013

0001111

TX/RX INCOMPLETE

_____

TRANSACTION OK

[

01]732 2233

03]1 914 438 3619

JOHN BARRISTER

SEYMOUR GREEN

ERROR INFORMATION

_____

If you set your machine to print activity reports (TX REPORT or RX REPORT) and then use sequential

broadcasting or polling reception with multiple parties, multi-activity report will be printed instead of the

activity report (Sending or Receiving). See <REPORT SETTINGS>, on p. 16-7.

DEPT ID is listed only while the department ID management is ON.

Transmission (TX) Reports

13-4

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Reception (RX) Report

Normally the machine does not print a reception report (RX REPORT) unless you set it to do so.

You can set the machine to print the RX REPORT every time you receive a document or only if an error

occurs during receiving. See p. 16-8 for details on setting this option.

31/12 2005 09:58 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

RX REPORT

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

RECEPTION OK

TX/RX NO

DESTINATION TEL

DESTINATION ID

ST. TIME

TIME USE

PGS.

5008

213 978 3314

31/12 09:07

00’17

RESULT

Reception (RX) Report

13-5

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Memory Clear Report

If you experience a power failure, all documents stored in memory can be saved for up to approx. 1

hour. If power is not restored to the fax within 1 hour, the documents in memory will be lost. If this time

limit has elapsed before power is restored to the fax, as soon as power is restored a list of documents

deleted from the memory as a result of the power failure is printed automatically.

31/12 2005 10:32 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

MEMORY CLEAR REPORT

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

MEMORY FILES DELETED

TX/RX NO

MODE

DESTINATION TEL/ID

PGS.

SET TIME

ST. TIME

0001

0002

DELAYED TX

TRANSMIT

[

01] ADAM BOOKS.CPA

02] JOHN BARRISTER

30/12 10:07

30/12 10:26

23:30

NOTE

If there are one or more documents in the image memory when the power is cut off, the machine will print the

Memory Clear Report when the power is restored unless the machine is running out of paper or toner.

Memory Clear Report

13-6

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Speed Dialing Lists

Your machine can print speed dialing lists. These lists allow you to review the numbers and names

registered under One-Touch Speed Dial buttons and Coded Speed Dialing codes (including Group

Dialing numbers).

Follow this procedure to print the lists.

Press [Menu].

Press [ (-)] or [ (+)] to select <9.PRINT LISTS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <2.SPEED DIAL LIST> ➞ press [OK].

Press [ (-)] or [ (+)] to select the list you want to print ➞ press [OK].

You can select from the following:

<1-TOUCH LIST>

If you selected <1-TOUCH LIST> or <CODED DIAL LIST>, press [ (-)] or [ (+)] to select <SORT> or <NO

SORT> depending on what order you want the destinations to be printed:

Select <1.NO SORT> to print the list in key number order ➞ press [OK].

-or-

Select <2.SORT> to print the list with the names of the destinations in alphabetical order ➞ press [OK].

The machine prints the list and the LCD returns to standby mode.

NOTE

You can also print the list using [Report]. Open One-Touch Speed Dial panel

➞

press [Report]

➞

select <2.

SPEED DIAL LIST> ➞ press [ (-)] or [ (+)] to select a report you want to print out

➞

press [OK].

Speed Dialing Lists

13-7

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One-Touch Speed Dial List

31/12 2005 10:32 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

1-TOUCH LIST

NOT SORTED

NO.

DESTINATION TEL

DESTINATION ID

SEYMOUR GREEN

ROBERT STUART

NATALIE SMITH

JOHN BARRISTER

ADAM BOOKS.CPA

[

01]

02] 722 2655

03] 516 911 4411

06] 761 1298

08] 732 2233

914 438 3619

31/12 2005 10:32 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

1-TOUCH LIST

SORTED

NO.

DESTINATION TEL

DESTINATION ID

ADAM BOOKS.CPA

JOHN BARRISTER

NATALIE SMITH

ROBERT STUART

SEYMOUR GREEN

[

08] 732 2233

06] 761 1298

03]

02] 722 2655

01] 914 438 3619

516 911 4411

Speed Dialing Lists

13-8

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Coded Speed Dial List

FAX-L380S

31/12 2005 10:32 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

CODED DIAL LIST

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

NOT SORTED

NO.

DESTINATION TEL

DESTINATION ID

[

❉

01] 555 1234

BILL

SEYMOUR GREEN

NATALIE SMITH

HUNT INVESTMENTS

ADAM BOOKS.CPA

02]

03]

04]

914 438 3619

516 911 4411

617222322

08] 732 2233

31/12 2005 10:32 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

CODED DIAL LIST

SORTED

NO.

DESTINATION TEL

DESTINATION ID

ADAM BOOKS.CPA

[

❉

08] 732 2233

01] 555 1234

BILL

04]

03]

02]

617222322

516 911 4411

914 438 3619

HUNT INVESTMENTS

NATALIE SMITH

SEYMOUR GREEN

FAX-L390

31/12 2005 10:32 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

CODED DIAL LIST

NOT SORTED

NO.

DESTINATION TEL

DESTINATION ID

[

❉

001] 555 1234

BILL

SEYMOUR GREEN

NATALIE SMITH

HUNT INVESTMENTS

ADAM BOOKS.CPA

002]

003]

004]

914 438 3619

516 911 4411

617222322

008] 732 2233

31/12 2005 10:32 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

CODED DIAL LIST

SORTED

NO.

DESTINATION TEL

DESTINATION ID

ADAM BOOKS.CPA

[

❉

008] 732 2233

001] 555 1234

BILL

004]

003]

002]

617222322

516 911 4411

914 438 3619

HUNT INVESTMENTS

NATALIE SMITH

SEYMOUR GREEN

Speed Dialing Lists

13-9

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Group Dial List

FAX-L380S

31/12 2005 13:36 FAX 123xxxx

WORLD ESTATE,INC.

001

❉

GROUP DIAL TEL # LIST

❉

[

05] CANON GROUP

[

❉

01] 225 7823

10] 233 7766

01] 876 2398

02] 613 9076

CANON NY

CANON CA

CANON TX

CANON CA

❉

FAX-L390

31/12 2005 13:36 FAX 123xxxx

WORLD ESTATE,INC.

001

❉

GROUP DIAL TEL # LIST

❉

[

05] CANON GROUP

[

❉

001] 225 7823

010] 233 7766

01] 876 2398

02] 613 9076

CANON NY

CANON CA

CANON TX

CANON CA

❉

Speed Dialing Lists

13-10

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User’s Data List

You can print a list of the data registered in your machine. This list is useful when you want to review

the user data information you may have entered (such as your name and number, the date and time)

and all other settings currently selected.

Follow this procedure to print the USER’S DATA LIST.

Press [Menu].

Press [ (-)] or [ (+)] to select <9. PRINT LISTS> ➞ press [OK] twice.

The machine prints the USER’S DATA LIST and the LCD returns to standby mode.

NOTE

•

The LCD returns to standby mode and the USER’S DATA LIST is printed.

You can also print the USER’S DATA LIST using [Report]. Open One-Touch Speed Dial panel ➞press [Report]

➞

press [ (-)] or [ (+)] to select <1.USER DATA>

➞

press [OK].

31/12 2005 13:36 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

USER'S DATA LIST

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

1.PAPER SETTINGS

CASSETTE

PAPER SIZE

PAPER TYPE

MP TRAY

PLAIN PAPER

PAPER SIZE

SCANNING

7.SYSTEM SETTINGS

SYS. ADMIN. INFO

DEPT. ID MANAGEMNT

OFF

TOTAL MEMORY

8.240MB

MAIN

MAIN2

ECONT

-----

ECab-01-02

WLD-02-01

0027

User’s Data List

13-11

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NOTE

When you set the System Administrator’s ID and password, System Administrator’s ID, contents of the department

ID management settings are printed on the USER’S DATA LIST.

31/12 2005 13:36 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

USER'S DATA LIST

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

1.PAPER SETTINGS

CASSETTE

PAPER SIZE

PAPER TYPE

MP TRAY

PLAIN PAPER

PAPER SIZE

SCANNING

7.SYSTEM SETTINGS

SYS. ADMIN. INFO

SYS. ADMIN. ID

DEPT. ID MANAGEMNT

DEPT. ID

0001234

0002222

COPY LIMITS

001000

002000

TX LIMITS

001000

002000

RESTRICTIONS

RESTRICT PRINTING

RESTRICT TX

OFF

TOTAL MEMORY

8.240MB

MAIN

MAIN2

ECONT

-----

ECab-01-02

WLD-02-01

0027

User’s Data List

13-12

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Department Information List

When you set the department ID management, you can check the print count and send count by

printing the DEPT. INFO LIST.

Press [Menu].

Press [ (-)] or [ (+)] to select <9. PRINT LISTS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <3. DEPT. INFO LIST> ➞ press [OK].

Enter the system password.

The machine prints the DEPT. INFO LIST and the LCD returns to standby mode.

31/12 2005 17:15 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

DEPT. INFO LIST

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

DEPT. ID

PRINT COUNT

COPY LIMITS

SEND COUNT

TX LIMITS

0001234

0002222

0003333

Department Information List

13-13

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Document Memory List

The machine can print a list of documents stored in memory, along with the transaction number (TX/

RX NO.) of each document.

Press [FAX].

If you are already in the Fax standby mode, you can skip this step.

Open One-Touch Speed Dial panel ➞ press [Report].

Press [ (-)] or [ (+)] to select <4.DOC. MEMORY LIST> ➞ press [OK].

The machine prints the DOCUMENT MEMORY LIST and the LCD returns to standby mode.

NOTE

Once you know the transaction number of a document stored in memory, you can delete it. (See “Deleting a Fax

Job,” on p. 12-2.)

31/12 2005 17:15 FAX 123xxxx

WORLD ESTATE,INC.

001

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

❉ ❉ ❉

DOCUMENT MEMORY LIST

❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉ ❉

TX/RX NO

MODE

DESTINATION TEL/ID

PGS.

SET TIME

ST. TIME

0046

0047

DELAYED TX

TRANSMIT

[

01] Canon TOKYO

02] Canon ITALIA

31/12 10:07

31/12 10:26

23:30

Document Memory List

13-14

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Cancel Report Printing

You can cancel report printing using the CANCEL REPORT item from the REPORT menu.

Press [Menu].

Press [ (-)] or [ (+)] to select <9.PRINT LISTS> ➞ press [OK].

Press [ (-)] or [ (+)] to select <4.CANCEL REPORT> ➞ press [OK].

Press [ (-)] or [ (+)] to select <YES> ➞ press [OK].

Printing is canceled.

If you do not want to cancel the report, press [ (-)] or [ (+)] to select <NO> ➞ press [OK].

●

If there are multiple jobs:

❑

Press [ (-)] or [ (+)] to select the report you want to cancel ➞ press [OK].

Press [ (-)] or [ (+)] to select <YES> ➞ press [OK].

NOTE

If you want to cancel multiple jobs, select one job at a time, and cancel them one by one.

Cancel Report Printing

13-15

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Troubleshooting

CHAPTER

This chapter describes the problems you might encounter when using the machine and their remedies. It also

explains what to do if you cannot solve the problem by yourself.

Clearing Jams

This section describes how to remove jammed paper.

Removing Jammed Paper from Inside the Machine

When print media jams inside the machine, the LCD displays <REC. PAPER JAM> and <OPEN

PRINTER COVER>.

CAUTION

There are some areas inside the machine and cartridge which are subject to high voltages and high

temperatures. Take adequate precaution when performing internal inspections to avoid burns or

electrical shock.

NOTE

When removing jammed paper from inside the machine, take care not to allow the toner on the jammed paper to

come into contact with your hands or clothing. If they become dirty, wash them immediately with cold water.

Washing with warm water will set the toner, and make it impossible to remove the toner stains.

Clearing Jams

14-1

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Open the printer cover. If there is any paper left in the cassette or on the output tray, remove it first.

Remove the cartridge.

IMPORTANT

•

Remove watches and any bracelets or rings when touching the inside of the machine. These items might be

damaged if they come into contact with the parts inside the machine.

•

When removing the jammed paper, do not touch the transfer roller (shaded part) as its surface is very delicate and

susceptible to finger oil and scratches, which may lead to print deterioration.

•

To avoid possible damage to the printer, do not touch the pins near the left end of the transfer roller.

PINS

TRANSFER ROLLER

NOTE

Do not expose the cartridge to light for more than 5 minutes. If necessary, put the cartridge in its original protective

bag or wrap it with a thick cloth to prevent exposure to light.

Clearing Jams

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Open the rear cover and push down the green paper release levers on both sides of the face up paper

output.

Hold both sides of the jammed paper and carefully move it inward, then gently pull it out.

Roll the leading end of the paper outwards so that the printed surface is on the inside of the roll, then

gently pull the rolled up paper out of the machine.

Clearing Jams

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If the leading edge of the paper is visible but has not entered the imaging area (marked with yellow label),

pull the paper forwards and roll it inwards.

If the leading edge of the paper has already entered the imaging area, gently pull out the paper at the face up

paper output rollers until the edge of the paper appears.

IMPORTANT

•

Do not pull the jammed paper forward from the cassette. It may cause a malfunction.

•

Do not pull the jammed paper upward; the toner on the paper will stain the printer and cause a permanent

reduction in print quality.

Clearing Jams

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Gently pull the jammed paper between the output rollers until the leading edge emerges from the

machine.

Carefully pull the jammed paper straight out through the rollers.

If the jammed paper is badly folded, similar to the folds of an accordion, ease the jammed paper loose and then

pull it out of the machine.

Push the paper release levers back to their original position and close the rear cover.

IMPORTANT

•

Be sure to push the paper release levers back to their original position. If the levers are left pushed down, the

paper jam error will not be resolved.

•

Never push down the paper release levers while printing. This could result in damage to the fixing assembly.

Clearing Jams

14-5

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10 Insert the cartridge back into the machine, then close the printer cover.

For details, see “Installing/Replacing the Toner Cartridge,” on p. 2-18.

IMPORTANT

After you replace the cartridge and close the printer cover, the machine should be ready for operating. If the

machine returns to the ready state for operating, troubleshooting has been successful. If the machine does not

return to the ready state for operating, confirm that the paper release levers are pushed back to their original

position, and check to see that jammed paper is not left in the machine.

• If paper jam occurs when using the cassette:

Pull out the cassette completely.

Hold both sides of the jammed paper and pull it out from the machine at a downward angle.

Insert the cassette to the machine.

Open and close the printer cover to clear the error message and reset the machine.

• If paper jam occurs when using the multi-purpose feeder:

Hold both sides of the jammed paper and pull it out from the multi-purpose feeder.

Open and close the printer cover to clear the error message and reset the machine.

Clearing Jams

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Removing Jammed Paper from the ADF

When the document jams in the ADF, the LCD displays <CHECK DOCUMENT>.

Widen the slide guides until they stop, and remove the paper so as not to be caught by the slide guides.

Open the ADF and gently remove the jammed paper from the ADF.

NOTE

After removing jammed paper, even edges of the document before loading it in the ADF again.

Clearing Jams

14-7

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LCD Messages

The following messages are displayed in the LCD when the machine performs a function or if it

encounters an error.

Message

Cause

Action

CHANGE PAPERSIZE

When the machine prints the reports or

Set the paper size setting to <LTR>, or

lists, the paper size setting is set to a size <A4> and load paper of the same size.

other than <LTR>, or <A4>.

For the TX report or RX report, the

machine automatically prints the reports

or lists which was stored in the memory.

There is a paper jam in the ADF.

Remove the document in the ADF. (See

p. 14-7.)

CHECK DOCUMENT

Make sure that the document is not too

long or too short. (See p. 6-1.)

Then reset the machine by opening the

printer cover and then closing it.

The ADF roller rotates without feeding

documents.

Fan the edge that will feed into the

machine first, then tap the edge of

multiple page documents on a flat surface

to even the stack.

The document has stopped in the ADF

Remove the document in the ADF.

because you pressed [Stop/Reset] while (See p. 14-7.)

scanning.

CHECK PRINTER

An abnormality has occurred in the

printer.

Reset the machine by opening the printer

cover and then closing it. If the message

remains, unplug the machine from the

power supply and call your service

representative.

The document is longer than 356 mm for Reduce the length of the document to

DOCUMENT TOO LONG

multi-page document, 1 m for one-page

document, or is not feeding correctly.

within 356 mm or 1 m.

There is a paper jam in the ADF.

Remove the document you are trying to

copy in the ADF. (See p. 14-7.)

Make sure that the document is not too

long or too short. (See p. 6-1.)

Then reset the machine by opening the

printer cover and then closing it.

HANG UP PHONE

The handset is not placed in the handset Replace the handset correctly.

cradle correctly.

INCORRECT PAPER SIZE

The size of the paper in the cassette or

Load the correct paper size or change the

multi-purpose feeder is different from that <PAPER SIZE> setting of the Menu. (See

of the paper specified in the <PAPER

SIZE> setting of the Menu.

p. 16-2.)

Then reset the machine by opening the

printer cover and then closing it.

INSTALL CARTRIDGE

The cartridge is not installed or not

installed correctly.

Install the cartridge correctly. (

2-18.)

See p.

LCD Messages

14-8

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Message

MEM IN USE nn %

Cause

Action

Shows the percentage of memory

currently in use. This message is

Wait for the machine to send any faxes in

memory. Also, print or delete any

displayed when you set the document in documents in memory you no longer

ADF. need.

MEMORY FULL

The memory is full because collate copy Divide the document and copy each part

was set when a large document is loaded. separately.

NOT REGISTERED

The One-Touch Speed Dial button or

Coded Speed dialing code you entered

has not been registered.

button or Coded Speed Dialing code.

(See pages 5-2 and 5-5.)

PRINTER DATA ERROR

REC. PAPER JAM

Abnormality has occurred in the data

transmission between the machine and

computer.

Use [System Monitor] to delete the

current print job or the final print job (If

multiple jobs are being printed). Then you

can shift to the next job. If you use

<PRINTER RESET> of the Menu, all the

print jobs are deleted. (See p.16-15.)

There is a paper jam.

Clea r the paper jam (See pages 14-1 to

14-7.) and reload paper in the cassette or

multi-purpose feeder. Then reset the

machine by opening the printer cover and

then closing it.

RECEIVED IN MEMORY

REMOVE MP PAPER

The machine received the fax in memory Load correct paper size in the cassette,

because paper or toner ran out, a paper replace the cartridge, or clear the paper

jam occurred, or incorrect paper size was jam. (See p.7-6.)

loaded.

Paper is loaded in the multi-purpose

Remove the paper from the multi-purpose

feeder when the machine receives a fax feeder. If the machine receives the fax

or prints a report or list.

then paper is loaded in the multi-purpose

feeder, the received document will be

stored in memory.

REPLACE CARTRIDGE

The toner cartridge ran out of toner or is Make sure the toner in the cartridge is

not installed properly.

evenly distributed or the cartridge is

installed properly.

After doing this, if the message remains

displayed or the print quality is low,

replace the cartridge. (See p. 2-18.)

SCANNING

Memory is getting low during scanning

because the document has many

graphics or photos.

When memory space becomes available

as printing continues, the scanning

resumes automatically.

MAKING SPACE IN MEM

Then reset the machine by opening the

printer cover and then closing it.

PLEASE WAIT

START AGAIN

The paper in the cassette has run out, the After loading paper in the cassette,

toner has run out, paper jams have

occurred, or the paper size setting is

wrong while the report is printing.

replacing the cartridge, clearing jams, or

specifying the correct paper size, print the

report again.

SUPPLY REC. PAPER

CASSETTE

No paper is loaded in the cassette.

Load paper in the cassette. (See p. 2-21 to

2-23.) Make sure the paper stack in the

cassette does not exceed the capacity of the

cassette.

If you load paper while making copies, do

not load a different paper size.

LCD Messages

14-9

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Message

SYSTEM ERROR

Exxx*

Cause

Action

An error of some kind has occurred

in the machine.

Unplug the machine from the power

supply and wait for approx. 3 minutes to 5

minutes, then plug it in again. If this does

not solve the problem, unplug the

machine and call your service

representative.

TX/RX NO. nnnn**

When the machine sends or receives a

fax, it assigns a unique identification

number (nnnn).

Write down the number for future

reference.

xxx stands for a number.

** The identification number does not appear in the standby mode. It appears when scanning documents, operating

[System Monitor], receiving faxes in Manual mode or memory, or after transmission is completed.

LCD Messages

14-10

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Error Codes

Errors in reports are recorded as error code numbers because there is not enough space to print a

detailed description of the error in the report. When errors are recorded in reports, note the error code

number, and check it against the table below to learn more about what caused the error and how to

remedy it.

Numbers

#0001

Cause

Action

There may be a document jam.

Clear the jam.

#0003

A document longer than 30 cm is being

sent from the feeder.

Divide the document into pages and resend from the platen

glass.

Data is too large and taking too long to

send a document.

It’s taking too long to receive a page.

Reduce the scan resolution and resend.

Contact the other party and have them reduce the scan resolution

or split the document into segments and resend.

#0005

The other fax machine did not respond

within 35 seconds.

The other party may not be using a G3

fax machine.

Send the document again. Contact the other party and have them

check their fax machine. If you are making an overseas call, add

a pause to the number.

Check with the other party and send the document to a G3 fax

machine. If the other party does not have a G3 fax machine, try

sending your document using a transmission mode the other

party’s fax machine supports.

#0009

#0011

No paper is loaded in the cassette or the Load paper in the cassette or set the cassette properly.

cassette is not set properly.

If you are polling a fax machine to receive Contact the other party and request that the document be set

a document, the other party has not set

the document correctly on the machine.

correctly for polling on their machine.

#0012

#0018

The other fax machine has run out of

paper and its memory is full.

Contact the other party and tell them to refill the paper cassette.

The other fax did not respond to redialing. Wait for a while and try again. If you still cannot send the

The document was not sent because the document, contact the other party and have them check if their

other fax machine was busy and did not

respond within 55 seconds.

fax machine is turned on. If the line is busy, wait more and try

again.

#0022

#0034

The settings for the one-touch speed

dialing keys or coded speed dialing codes

you are using to dial the other party have

been deleted.

Reset the one-touch or coded speed dialing settings.

You sent a confidential document to

Contact the other party and confirm the settings of the other

another fax machine, but it was rejected. party’s confidential mailbox.

#0037

#0995

The memory is full.

Print out the faxes received in the memory.

Resend the fax if needed.

A waiting fax job has been canceled.

Error Codes

14-11

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Paper Feeding Problems

Paper does not feed correctly.

Does the cassette or multi-purpose feeder contain an appropriate quantity of sheets?

Make sure the paper stack in the cassette or the paper in the multi-purpose feeder does not exceed

the capacity of the cassette or multi-purpose feeder. (See “Loading Paper,” on p. 4-3.)

Is paper loaded correctly?

Make sure the paper stack in the cassette or the paper in the multi-purpose feeder is loaded

properly, and that the slide guides are adjusted correctly. (See “Loading Paper,” on p. 4-3.)

Is the cassette inserted into the machine correctly?

Push the cassette into the machine as far as it will go, and make sure the cassette is not tilted or

inserted at an angle.

Paper feeds skewed. (Printing is skewed.)

Is paper loaded correctly?

Make sure the paper stack in the cassette or the paper in the multi-purpose feeder is loaded

properly, and that the slide guides are adjusted correctly. (See “Loading Paper,” on p. 4-3.)

Make sure the paper exit path is clear.

Multiple sheets feed into the machine at the same time.

Is paper loaded correctly?

Make sure the paper stack in the cassette or the paper in the multi-purpose feeder is loaded

properly, and that the slide guides are adjusted correctly. (See “Loading Paper,” on p. 4-3.)

Have you fanned the paper stack before loading it in the cassette?

Be sure to fan the paper stack before loading it in the cassette. This keeps the sheets of paper from

sticking together.

Paper Feeding Problems

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Does the cassette or multi-purpose feeder contain an appropriate quantity of sheets?

Make sure the paper stack in the cassette or the paper in the multi-purpose feeder does not exceed

the capacity of the cassette or multi-purpose feeder. (See “Loading Paper,” on p. 4-3.)

Do not force the paper stack into the cassette or the paper into the multi-purpose feeder.

Load paper one by one in the multi-purpose feeder.

Is only one type of paper loaded in the cassette or multi-purpose feeder?

Load only one type of paper.

Make sure you load paper that meets the paper requirements for the machine. (See Chapter 4,

“Paper Handling.”)

Transparencies do not feed correctly.

Are the transparencies loaded correctly?

Make sure the transparencies in the cassette* or the transparency in the multi-purpose feeder is

loaded properly, and that the slide guides are adjusted correctly. (See “Loading Paper,” on p. 4-3.)

Is the proper transparency loaded in the multi-purpose feeder?

Do not use any transparencies designed for color copiers. They will cause a paper jam. Please use

transparencies recommended by Canon.

*Only for the FAX-L380S

Paper feeds curled.

Is the proper paper loaded?

Check if the proper paper is loaded in the cassette or multi-purpose feeder. (See Chapter 4, “Paper

Handling.”)

Paper stacked roughly.

Is the proper paper loaded?

Check if the proper paper is loaded in the cassette or multi-purpose feeder. (See Chapter 4, “Paper

Handling.”)

Check if the appropriate paper type is selected in <PAPER TYPE> in <PAPER SETTINGS> of the

Menu. (See “Loading Paper,” on p. 4-3.)

Paper Feeding Problems

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Repeated paper jams occur.

Is the proper paper loaded?

Check that the size, thickness and type of the paper you are using. (See “Print Media Requirements,”

on p. 4-1.)

Is the proper paper loaded correctly?

Be sure to fan the paper stack before loading it in the cassette. This keeps the sheets of paper from

sticking together.

Is the output tray free of obstructions?

Do not place the delivered paper back on the output tray. (See “Face Down Paper Output Area,” on

p. 4-13.)

Do not place objects other than paper on the output tray. (See “Face Down Paper Output Area,” on

p. 4-13.)

Is the machine installed in a proper location?

Check that the machine is installed in the proper location. (For information about specifications of the

machine, see Appendix A, “Specifications.” For safety warnings and cautions, see “Choosing a

Location for Your Machine,” on p. 2-1.)

Envelopes do not feed correctly.

Are the envelopes loaded correctly?

Make sure the envelopes are loaded correctly. (See “Loading Envelopes in the Cassette,” on p. 4-5,

or “Loading an Envelope in the Multi-Purpose Feeder,” on p. 4-9.) Do not load more than 20

envelopes in the cassette*. Load an envelope one by one in the multi-purpose feeder.

Is the proper envelope loaded?

Load the recommended envelopes (COM10, MONARCH, DL, or ISO-C5) in the cassette* or

multi-purpose feeder. (See “Loading Envelopes in the Cassette,” on p. 4-5, or “Loading an Envelope

in the Multi-Purpose Feeder,” on p. 4-9.)

*Only for the FAX-L380S model.

Paper Feeding Problems

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Faxing Problems

Sending Problems

You cannot send a fax.

Is the machine overheated?

Unplug the machine and let it cool for approximate 3 minutes to 5 minutes. Then plug in the machine

and try sending again.

Did you connect the power cord to the machine just now?

Wait for a while. After connecting the power cord, the machine cannot scan documents immediately.

Is the machine set for the correct telephone line type (pulse/tone)?

Make sure the machine is set for the correct telephone line type. (See “Setting the Telephone Line

Type,” on p. 3-5.)

Is the document loaded?

Remove the document, stack it if necessary, and load it in the ADF correctly.

Is the One-Touch Speed Dial button or Coded Speed Dialing code you entered registered for the

feature you want to use?

Check the One-Touch Speed Dial button or Coded Speed Dialing code and make sure it is

registered correctly. (See Chapter 5, “Speed Dialing.”)

Did you dial a correct number? Or have you been provided with an incorrect number?

Dial the number again, or check that you have the correct number.

Does the other party’s fax machine have enough paper?

Call the other party and ask them to make sure paper is loaded in their fax machine.

Faxing Problems

14-15

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Did an error occur during sending?

Print an ACTIVITY REPORT and check for an error. (See “Activity Report,” on p. 13-1.)

Is the telephone line working properly?

Make sure there is a dial tone when you pick up the handset of the telephone connected to the

machine. If there is no dial tone, contact your local telephone company.

Is the receiving fax machine a G3 fax machine?

Make sure the receiving fax machine is compatible with the machine (which is a G3 fax machine).

The other party’s telephone may be busy or the other party’s fax machine may be turned off. Is

<BUSY/NO SIGNAL> shown on the ERROR TX REPORT?

The fax/telephone number you dialed is busy. Try sending the document later.

The other party’s fax machine is not working. Contact the other party and have them check their fax

machine.

Did the receiving fax machine answer within 55 seconds (after all automatic redialing attempts)?

Contact the other party and have them check their fax machine. For an overseas call, add pauses to

the registered number. (See “Dialing Long Distance,” on p. 10-2.)

Is the In Use/Memory indicator lighting?

The In Use/Memory indicator may light, which means the extension phone is busy. Please wait until

the extension phone becomes free.

Faxes sent from the machine are spotted or dirty.

Is the machine (sending fax machine) working properly?

Check the machine by making a copy. For more information, see Chapter 11, “Making Copies.”

If the copy is clear, the problem may be in the receiving fax machine. If the copy is spotted or dirty,

clean the scanning area in the machine. For more information, see Chapter 15, “Maintaining Your

Machine.”

Is the document loaded?

Remove the document, stack it if necessary, and load it in the ADF correctly. (See “Loading

Documents in the ADF,” on p. 6-3.)

Faxing Problems

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Cannot send using ECM (Error Correction Mode).

Does the receiving fax machine support ECM?

If the receiving fax machine does not support ECM, the document is sent in the normal mode without

error checking.

Errors occur frequently while sending.

Are the telephone lines in proper condition? Or do you have a good connection?

Lower the transmission speed. (See “3.TX START SPEED,” on p. 16-6.)

Receiving Problems

Cannot receive a fax automatically.

Is the machine set to receive automatically?

For the machine to receive faxes automatically, the receive mode must be set to <FaxOnly> mode,

<FaxTel> mode, or <AnsMode>. (See Chapter 7, “Receiving Faxes.”) If you have set <AnsMode>,

confirm that an answering machine is connected to the machine and that it is turned on with an

outgoing message properly recorded.

If you set <3. MAN/AUTO SWITCH> to <ON> in <FAX SETTINGS> of the Menu, the machine will

receive faxes automatically even when the receive mode is set to <Manual> mode. (See “4.MAN/

AUTO SWITCH,” on p. 16-10.)

Is the memory full?

Wait for the machine to finish any fax or print jobs stored in the memory or delete them from the

memory. (See p. 12-2) Then ask the other party to resend the fax.

Did an error occur during reception?

Print an ACTIVITY REPORT and check for an error. (See “Activity Report,” on p. 13-1.) You can also

check the RX REPORT when it is printed automatically. (See “Reception (RX) Report,” on p. 13-5.)

Is the telephone line connected properly?

Make sure all line connections are secure. (See “Connecting the Telephone Line,” on p. 2-8.)

Faxing Problems

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The machine does not switch automatically between telephone and fax receptions.

Is the machine set to switch automatically between telephone and fax receptions?

For the machine to switch automatically, the receive mode must be set to <AnsMode>. (See Chapter

7, “Receiving Faxes.”)

Confirm that an answering machine is connected to the machine and that it is turned on with an

outgoing message properly recorded.

Are you answering the call on a telephone connected to the machine?

Answer calls using the optional handset or a telephone connected to the unit.

Is the sending fax machine able to send the CNG signal that tells the machine that the incoming

signal is a fax?

Some fax machines cannot send the CNG signal that tells the machine the incoming call is a fax.

In such cases, you will have to receive the fax manually. (See “Receiving Faxes Manually: Manual

Mode,” on p.7-4.)

Cannot receive a document manually.

Is the machine set to receive manually?

For the machine to receive faxes manually, the receive mode must be set to <Manual> mode. (See

Chapter 7, “Receiving Faxes.”)

Did you press [Start] after hanging up the handset?

Always press [Start] before hanging up the handset. Otherwise you will disconnect the call.

Print quality is poor.

Are you using the correct type of paper?

Make sure you load paper that meets the paper requirements for the machine. For more information,

see Chapter 11, “Making Copies.”

Is the sending fax machine functioning properly?

The sending fax machine usually determines the fax’s quality. Call the sender and have them make

sure the scanning glass of their fax machine is clean.

Faxes do not print.

Is the cartridge installed properly?

Make sure the cartridge is installed properly. For more information, see “Installing/Replacing the

Toner Cartridge,” on p. 2-18.

Faxing Problems

14-18

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Is any toner left in the cartridge?

Replace the cartridge with a new one. For more information, see “Installing/Replacing the Toner

Cartridge,” on p. 2-18.

Select <KEEP PRINTING> in <TONER SUPPLY LOW> in <FAX SETTINGS> of the Menu. With this

setting, the machine will not store documents in the memory even if the toner has run out.

(See “2.TONER SUPPLY LOW,” on p. 16-11.)

Is the correct paper loaded in the cassette?

Make sure paper is loaded in the cassette. For more information, see Chapter 4, “Paper Handling.”

Load the correct paper size or change <PAPER SIZE> in <PAPER SETTINGS> of the Menu. For

more information see Chapter 4, “Paper Handling,” or Chapter 11, “Making Copies.”

Faxed images are blotched or uneven.

Are the telephone lines in proper condition? Or do you have a good connection?

ECM (Error Correction Mode) for sending/receiving should eliminate such problems. However, if the

telephone lines are in poor condition, you may have to try again. Then call the sender to resend the

document.

Is the sending fax machine functioning properly?

The sending fax machine usually determines the fax’s quality. Call the sender and have them make

sure the scanning glass of their fax machine is clean.

Cannot receive a fax using ECM (Error Correction Mode).

Does the sending fax machine support ECM?

If the sending fax machine does not support ECM, the document is received in the normal mode

without error checking.

Errors occur frequently while receiving.

Is the sending fax machine functioning properly?

Call the sender and have them check that their fax machine is functioning properly.

Faxing Problems

14-19

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Telephone Problems

You cannot dial.

Is the telephone line connected properly?

Make sure all line connections are secure. (See “Connecting the Telephone Line,” on p. 2-8.)

Is the machine set for the correct telephone line type (pulse/tone)?

Make sure the machine is set for the correct telephone line type. (See “Setting the Telephone Line

Type,” on p.3-5.)

The telephone disconnects while you are talking.

Is the telephone line connected in securely?

Check that the telephone cables are connected securely to the jacks on the machine, the telephone

jack on your wall and the jack on your telephone. (See “Connecting the Telephone Line,” on p. 2-8.)

Telephone Problems

14-20

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Copying Problems

The machine will not make a copy.

Is the cartridge installed correctly?

Make sure the cartridge is installed correctly. (See “Installing/Replacing the Toner Cartridge,” on

p. 2-18.)

Is the sealing tape removed from the cartridge?

Remove the sealing tape from the cartridge. (See “Installing/Replacing the Toner Cartridge,” on

p. 2-18.)

Is the cassette inserted completely into the machine?

Insert the cassette as far as it will go. (See “Loading Paper in the Cassette,” on p. 2-22.)

Did you connect the power cord to the machine just now?

Wait for a while. After connecting the power cord, the machine cannot scan documents immediately.

Is the document loaded correctly?

Remove the document, stack it if necessary, and load it in the ADF correctly. (See “Loading

Documents in the ADF,” on p. 6-3.)

Make sure the ADF is closed.

If the documents have black streaks or appear dirty after you feed them in the ADF.

Are the scanning glass and rollers of the ADF clean?

Clean the scanning glass and rollers of the ADF. (See “Cleaning the ADF Area,” on p. 15-2.)

NOTE

For additional troubleshooting, see “Print Quality Problems,” on p. 14-22.

Copying Problems

14-21

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Print Quality Problems

The print quality is not what you expect; print is not clear, has missing dots or white streaks.

Are the size, thickness and type of the paper you are using within the specifications of the machine?

Check that the paper you are using is supported by the specifications of the machine. (See “Print

Media Requirements,” on p. 4-1.)

Is the cartridge installed correctly?

Make sure the cartridge is installed correctly. (See “Installing/Replacing the Toner Cartridge,” on

p. 2-18.)

Is any toner left in the cartridge?

Replace the cartridge if necessary. (See “Installing/Replacing the Toner Cartridge,” on p. 2-18.)

Is the exposure adjusted correctly?

Adjust the exposure correctly using [Exposure]. (See “Adjusting the Exposure (Density),” on p. 11-6.)

Copies are dirty.

Is the scanning glass or the scanning glass cover clean?

Clean the scanning glass or the scanning glass cover. (See “Cleaning the ADF Area,” on p. 15-2.)

Is the cartridge free of damage?

If there is a scratch on the cartridge, replace with a new one. (See “Installing/Replacing the Toner

Cartridge,” on p. 2-18.)

Is the machine adjusted to room temperature? If not, condensation might build up inside the

machine.

Allow at least 2 hours for the machine to adjust to room temperature before attempting to use it.

Print Quality Problems

14-22

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Is the machine installed in a stable location?

Install the machine in a proper location. (See “Choosing a Location for Your Machine,” on p. 2-1.)

Copies are too dark or too light.

Is the exposure adjusted correctly?

Adjust the exposure correctly using [Exposure]. (See “Adjusting the Exposure (Density),” on p. 11-6.)

Is the machine in the toner saver mode?

Set <TONER SAVER MODE> to “OFF” in <COMMON SETTINGS> of the Menu. (See “5.TONER

SAVER MODE,” on p. 16-4.)

The printouts are partly missing or shaded when you make copies on heavy paper.

Is the paper type set correctly?

Select <HEAVY PAPER> or <HEAVY PAPER H> in <PAPER TYPE> in <PAPER SETTINGS> of the

Menu. (See “Loading Paper,” on p. 4-3.)

The printouts are missing when you make copies on rough paper.

Is the paper type set correctly?

Select <TRANSPARENCY> in <PAPER TYPE> in <PAPER SETTINGS> of the Menu. (See “Loading

Paper,” on p. 4-3.)

The edges of copies are dirty when you make copies.

Is the paper size set correctly?

Specify the appropriate paper size in <PAPER SIZE> in <PAPER SETTINGS> of the Menu. (See

“Loading Paper,” on p. 4-3.)

Is <FREESIZE> selected for the paper size?

Specify the appropriate size in <VERTICAL SIZE> or <HORIZONTAL SIZE> in <FREESIZE> in

<PAPER SETTINGS> of the Menu. (See “Specifying the Paper Size,” on p. 11-2.)

Print Quality Problems

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Printing Problems

The Alarm indicator comes on.

Does the machine feed paper correctly, or is there paper in the cassette or multi-purpose feeder?

Clear the paper jam, or load paper in the cassette or multi-purpose feeder. (For instructions on

clearing paper jam, see “Clearing Jams,” on p. 14-1. For instructions on loading paper, see “Loading

Paper,” on p. 4-3.)

If the machine has no paper jam, or paper is loaded in the cassette or multi-purpose feeder, unplug

the machine and wait approx. 3 minutes to 5 minutes, then plug it in again. If the problem is fixed, the

Alarm indicator will turn off, and the LCD will return to the standby mode. If the Alarm indicator

remains flash, unplug the machine, and contact your local authorized Canon dealer or the Canon

help line.

Printout does not match paper size.

Is the paper stack loaded and aligned correctly in the cassette, or is paper loaded in the

multi-purpose feeder correctly?

Make sure the paper is loaded and aligned correctly in the cassette or the paper is loaded correctly

in the multi-purpose feeder. (See “Loading Paper,” on p. 4-3.)

Is the appropriate paper size set through the operation panel?

Specify the appropriate paper size in <PAPER SIZE> in <PAPER SETTINGS> of the Menu. (See

“Loading Paper in the Cassette,” on p. 4-3.)

Printing Problems

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If You Cannot Solve the Problem

If you have a problem with your machine and cannot solve it using the information in this chapter,

contact your local authorized Canon dealer or the Canon help line.

CAUTION

If the machine makes strange noises, emits smoke or strange smells, unplug it immediately and

contact your local authorized Canon dealer or the Canon help line. Do not attempt to disassemble or

repair the machine yourself.

NOTE

Attempting to repair the machine yourself may void the limited warranty.

Before contacting your local authorized Canon dealer or the Canon help line, make sure you have the

following information about your machine:

• The machine’s name: FAX-L380S/L390

• The machine serial number (on a label on the back of the machine)

SERIAL NUMBER

• Where you purchased the machine

• A detailed description of the problem

• The steps you have taken to solve the problem, and the results

If You Cannot Solve the Problem

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Maintaining Your Machine

CHAPTER

Your machine requires no maintenance other than periodic cleaning, and replacing of the toner cartridge as needed.

Cleaning the Machine

Clean your machine regularly to keep it in good operating condition.

NOTE

Follow these precautions whenever you clean the machine:

When cleaning the machine’s exterior or the scanning glass, be sure to disconnect the power cord before

cleaning the machine.

When the power cord is disconnected, any documents stored in memory will be erased if you leave the machine

unplugged for 1 hour or more. Be sure to plug the machine in after cleaning to avoid this happening. If

<RECEIVED IN MEMORY> appears in the LCD display, follow steps on p. 7-6 to print out the document.

If you disconnect the machine while it is waiting to send a document, you will have to set the machine to send

your document again once you finish cleaning the machine. However, when you have set a document for

delayed transmission, the machine holds the document in its memory for about 1 hour.

Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick to the components or

generate static charges.

Never use volatile liquids such as thinner, benzene, acetone, or any other chemical cleaner to clean the interior

of the machine; these can damage the machine’s components.

Cleaning the Machine

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Cleaning the Machine’s Exterior

Disconnect the power cord.

Wipe the machine’s exterior with a clean, soft, lint-free cloth moistened with water or diluted dishwashing

detergent solution.

CAUTION

Never use thinner, benzene, alcohol, or any other organic solvent to clean the machine, as these can

damage the machine’s surface.

Plug the power cord back in.

Cleaning the ADF Area

Black lines may appear in printouts when the ADF is used to feed documents.

This is caused by paste, ink, correction fluid, or other foreign matters in the read area of the ADF. Use

a clean soft cloth to wipe the read area clean. Take particular care to clean at the locations where the

black lines are appearing on printouts.

If you have trouble getting the glass clean, wipe with a cloth moistened with water or a mild neutral

detergent, and then wipe the glass dry with another cloth.

Read area

Copy

Black lines

Paste,ink,

correction fluid,

etc

IMPORTANT

Paste, ink, correction fluid, and other foreign matter can soil the scanning glass when you send a document

through the ADF while the paste, ink, or correction fluid on the original is still wet. This is what causes black lines

on copies. Whenever you load a document is the ADF, always check to make sure that any paste, ink, or

correction fluid that is on the document is completely dry.

NOTE

When you unplug the machine, any documents stored in memory will be erased if you leave the machine

unplugged for 1 hour or more. Be sure to plug in the machine after cleaning to avoid this happening.

Cleaning the Machine

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Disconnect the power cord.

Open the operation panel by gently pulling it up.

Use a soft, dry, clean cloth to clean the scanning glass and rollers (shaded areas).

• If the document scanning glass and rollers are dirty, the documents you send or print will also be dirty.

• Clean with a soft cloth that will not scratch the glass or rollers.

• Use a soft, dry, clean cloth to wipe up paper dust around the rollers.

SCANNING

GLASS

Clean the shaded areas of the operation panel and the machine.

Dirt and dust particles that collect on the underside of the operation panel also affect the quality of documents you

copy and send.

Cleaning the Machine

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When you finished, close the operation panel by pressing it down from the center.

NOTE

Be sure to close the operation panel until it locks into place. Otherwise the machine will not function properly.

Plug the power cord back in.

Cleaning the Machine

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Transporting the machine

Be sure to disconnect the power cord before transporting the machine. If the machine is likely to be

subjected to vibration (e.g., when transporting over long distances), the following precautions should

be taken. If you do not follow these precautions, the machine may be damaged or the quality of your

printouts may be adversely affected.

Disconnect the power cord.

If the machine is connected to a telephone or your computer, remove the telephone line or printer cable.

Open the printer cover.

Grip the end of the cartridge, and remove it from the machine. In order to avoid direct sunlight, place the

cartridge in the protective bag that the cartridge came in when you purchased it.

Close the printer cover.

Pull out the cassette completely, and remove the extension cover from the machine.

Detach the cassette extension from the cassette.

Insert the cassette in the machine.

Remove the output tray and document output tray.

Transporting the machine

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The Menu System

CHAPTER

The Menu allows you to specify or register various settings. This chapter explains the procedure to access the menus

and their contents.

Accessing the Menu

Press [Menu].

Press [ (-)] or [ (+)] to select the menu you want to change ➞ press [OK].

ADDITIONAL FUNCTIONS

3.COPY SETTINGS

COPY SETTINGS

1.STD. IMAGEQUALITY

➞

Press [ (-)] or [ (+)] to select the submenu you want to change ➞ press [OK].

COPY SETTINGS

2.STANDARD EXPOSURE

STANDARD EXPOSURE

➞

MANUAL

NOTE

•

For details on submenus, see “Menu Descriptions,” on p. 16-2.

After selecting the item or value with [ (-)] or [ (+)], press [OK] to enter the setting.

If you press [Stop/Reset] before [OK] is pressed, the item you have selected will not be registered.

Press [Stop/Reset] to exit from the Menu.

If you press [Menu], the display returns to the previous screen.

Accessing the Menu

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Menu Descriptions

1. PAPER SETTINGS

Name

1.CASSETTE

Descriptions

1.PAPER SIZE

Sets the paper size for the paper cassette.

FAX-L380S: A4, B5, A5, LTR, EXECUTIV,

ENVELOPE (You can select from COM10,

MONARCH, DL, or ISO-C5.)

FAX-L390: A4, LTR

2.PAPER TYPE

Sets the paper type to be used in the paper

cassette.

FAX-L380S: PLAIN PAPER,

TRANSPARENCY, PLAIN PAPER L, HEAVY

PAPER, HEAVY PAPER H

FAX-L390: PLAIN PAPER, PLAIN PAPER L

2.MP TRAY

1.PAPER SIZE

Sets the paper size for the multi-purpose

feeder.

A4, B5, A5, LTR, LGL, EXECUTIV,

ENVELOPE (You can select from DL, ISO-C5,

COM10, or MONARCH), FREESIZE

(Horizontal and vertical size can be specified in

millimeters.)

2.PAPER TYPE

Sets the paper type to be used on the

multi-purpose feeder.

PLAIN PAPER, TRANSPARENCY, PLAIN

PAPER L, HEAVY PAPER, HEAVY PAPER H

(The factory default setting is in bold face.)

Menu Descriptions

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2. COMMON SETTINGS

Name

Descriptions

1.DEFAULT SETTINGS

Selects which mode is displayed in the LCD

when the power cord is connected, or the

AUTO CLEAR function activates.

COPY

The Copy mode is selected.

The Fax mode is selected.

FAX

2.SW AFTER AUTO CLR

Selects whether the machine switches to the

mode you set in <DEFAULT SETTINGS> after

the AUTO CLEAR function activates.

DEFAULT MODE

The machine automatically switches to the

mode you set in <DEFAULT SETTINGS> after

the AUTO CLEAR function activates.

CURRENT MODE

The machine does not automatically switch to

the mode you set in <DEFAULT SETTINGS>

even after the AUTO CLEAR function activates.

3.VOLUME CONTROL

Adjusts the volume of the machine.

Adjusts the keypad volume.

1 to 3

1.KEYPAD VOLUME

OFF

The volume is turned off.

Adjusts the alarm volume.

1 to 3

2.ALARM VOLUME

OFF

The volume is turned off.

3.TX DONE TONE

Adjusts the volume of the done tone sounded

when the machine has finished sending faxes.

1 to 3

ERROR ONLY

OFF

The volume is turned off.

(The factory default setting is in bold face.)

Menu Descriptions

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Name

4.RX DONE TONE

Descriptions

Adjusts the volume of the done tone sounded

when the machine has finished receiving faxes.

1 to 3

ERROR ONLY

OFF

1 to 3

The volume is turned off.

5.PRINTING END TONE

Adjusts the volume of the done tone sounded

when the machine has finished printing.

1 to 3

ERROR ONLY

OFF

1 to 3

The volume is turned off.

6.SCANNING END TONE

Adjusts the volume of the done tone sounded

when the machine finished scanning.

ERROR ONLY

OFF

1 to 3

The volume is turned off.

Adjusts the line monitor volume.

1 to 3 (2)

7.LINE MONITOR VOL.

OFF

The volume is turned off.

4.PRINT EXPOSURE

Adjusts the exposure to one of 5 levels.

(center)

5.TONER SAVER MODE

Sets the toner saver mode.

The toner saver mode is turned on.

The toner saver mode is turned off.

OFF

6.DISPLAY LANGUAGE

Select the message language.

ENGLISH, FRENCH, SPANISH, GERMAN,

ITALIAN, DUTCH, FINNISH, PORTUGUESE,

NORWEGIAN, SWEDISH, DANISH,

SLOVENE, CZECH, HUNGARIAN, RUSSIAN

(The factory default setting is in bold face.)

Menu Descriptions

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3. COPY SETTINGS

Name

Descriptions

Select the document type.

1.STD. IMAGEQUALITY

TEXT ORIGINAL: Character mode

TEXT/PHOTO*¹: Text/photo mode

PHOTO*¹: Photo mode

2.STANDARD EXPOSURE

Select the auto or manual mode of exposure

setting.

AUTO*²

The exposure is adjusted automatically.

MANUAL

The exposure is adjusted manually.

The exposure can be adjusted in 9 steps.

(center)

3.STD ZOOM RATIO

Selects the copy ratio 050% to 200%. (100%)

4.STANDARD COPY QTY

Select the copy quantity.

01 to 99 (01)

5.AUTO SORT

Set the auto sort.

The auto sort function is turned on.

The auto sort function is turned off.

OFF

6.PAPER SIZE GROUP

The paper size group can be selected. If the

paper size group is changed, the preset copy

ratios will change.

INCH

Preset copy ratios:50%, 64%, 78%, 100%,

129%, 200%

Preset copy ratios:50%, 70%, 100%, 141%,

200%

Preset copy ratios:50%, 70%, 81%, 86%,

100%, 115%, 141%, 200%

7.SHARPNESS

Black and white of an image can be sharpened.

When you want to make characters and lines

clear, select a big number. When you make

copies of photographs, select a small number.

1 to 9 (5)

(The factory default setting is in bold face.)

*1 STANDARD EXPOSURE automatically changes to MANUAL when TEXT/PHOTO or PHOTO is selected.

*2 STD. IMAGEQUALITY automatically changes to TEXT ORIGINAL when AUTO is selected.

Menu Descriptions

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4. FAX SETTINGS

Name

Descriptions

1.USER SETTINGS

Specifies the basic operation settings in the Fax

mode.

1.TEL LINE SETTINGS

Specifies the telephone line settings.

1.USER TEL NO.

Your telephone and fax number can be

registered within 20 digits, including spaces.

2.TEL LINE TYPE

TOUCH TONE

Selects the telephone line type.

The telephone line is set for touch tone dialing.

The telephone line is set for rotary pulse dialing.

ROTARY PULSE

3.TX START SPEED

Sets the transmission speed for all documents

you send.

33600bps/14400bps/9600bps/7200bps/

4800bps/2400bps

4.RX START SPEED

Sets the transmission speed for all documents

you receive.

33600bps/14400bps/9600bps/7200bps/

4800bps/2400bps

2.UNIT NAME

You can register your name or your company

name within 24 characters, including spaces.

3.TX TERMINAL ID

Prints your ID (Transmitting Terminal ID) on

each page you transmit.

After you turn the terminal ID on, you can do

the following settings.

1.TTI POSITION

OUTSIDE IMAGE: Terminal ID is printed

outside the image border.

INSIDE IMAGE: Terminal ID is printed inside

the image border.

2.TEL NUMBER MARK

Selects the prefix for the identification header

number.

FAX, TEL

OFF

No terminal ID is printed on the pages you send.

(The factory default setting is in bold face.)

Menu Descriptions

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Name

4.DENSITY CONTROL

1.LIGHT

Descriptions

Adjusts the scanning density.

Sets for dark documents. (3)

Sets for standard documents. (5)

Sets for light documents. (7)

2.STANDARD

3.DARK

5.OFFHOOK ALARM

Enables/disables the offhook alarm that alerts

you when the handset is not in the handset

cradle.

After reception, the offhook alarm sounds when

the handset is left off the hook.

OFF

No offhook alarm.

6.R-KEY SETTING

Sets how the fax connects to PBX. If your fax

machine is not connected through a PBX, you

can ignore these settings.

PSTN

The fax is connected to the outside line.

PBX

The fax is connected through a PBX. Select

one of the following settings, depending on the

type of PBX in service. Two settings are

available:

HOOKING

PREFIX

If you select PREFIX, you can set

a number up to 20 digits long,

including the “P” at the end.

2.REPORT SETTINGS

1.TX REPORT

Sets the report setting.

Enables/disables automatic printing of a

transmission report.

OUTPUT NO

No report is printed.

PRINT ERROR ONLY

Prints a report only when a transmission error

occurs.

REPORT WITH TX IMAGE

Enables/disables printing of the first page of the

fax under the report.

Prints the first page.

OFF

No first page is printed.

(The factory default setting is in bold face.)

Menu Descriptions

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Name

OUTPUT YES

Descriptions

Prints a report every time you send a document.

REPORT WITH TX IMAGE

Enables/disables printing of the first page of the

fax under the report.

Prints the first page.

OFF

No first page is printed.

2.RX REPORT

Enables/disables automatic printing of a

reception report.

OUTPUT NO

No report is printed.

PRINT ERROR ONLY

Prints a report only when a reception error

occurs.

OUTPUT YES

Prints a report every time you receive a document.

3.ACTIVITY REPORT

Enables/disables automatic printing of an

ACTIVITY REPORT after every 20

transactions.

Prints the ACTIVITY REPORT.

No ACTIVITY REPORT is printed.

Sets the transmission functions.

OFF

3.TX SETTINGS

1.ECM TX

ECM (Error Correction Mode) transmission is

turned on or off.

All transmissions are conducted with ECM if the

other party’s fax supports ECM.

OFF

ECM is turned off.

2.PAUSE TIME

Sets the length of the pause you insert into a

dialing sequence.

01 to 15SEC (04 SEC)

(The factory default setting is in bold face.)

Menu Descriptions

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Name

3.AUTO REDIAL

Descriptions

Sets whether to perform automatic redial when

the other line is busy or no answer.

Customizes the redial operation.

1.REDIAL TIMES

Sets the number of retries.

01 to 10TIMES (02 TIMES)

2.REDIAL INTERVAL

Sets period of time between redialings.

02 to 99MIN. (02 MIN.)

OFF

After the first attempt at dialing fails, redialing is

not attempted.

4.TIME OUT

Enables/disables automatic scanning of

documents after the fax number is entered by

using speed dialing.

Scanning begins automatically in 5 or 10

seconds after you enter the phone number.

OFF

Press [Start] to scan document. Otherwise,

AUTO CLEAR function activates and the LCD

returns to standby mode after 2 minutes.

4.RX SETTINGS

1.ECM RX

Sets the reception functions.

ECM (Error Correction Mode) reception is

turned on or off.

All receptions are conducted with ECM if the

other party’s fax supports ECM.

OFF

ECM is turned off.

2.FAX/TEL OPT. SET

When FaxTel has been set, the optional

settings are available.

1.RING START TIME

Sets the duration that the machine listens for a

fax tone before starting to ring.

00 to 30SEC (08 SEC)

(The factory default setting is in bold face.)

Menu Descriptions

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Name

Descriptions

2.F/T RING TIME

Sets the length of time the machine rings to

alert you of an incoming call.

010 to 060SEC (022 SEC)

3.F/T SWITCH ACTION

Selects the action taken after the F/T RING

TIME expires.

RECEIVE

The machine switches to the fax receive mode

automatically at this point and starts to receive

the document.

DISCONNECT

The machine disconnects the call.

3.INCOMING RING

Sets whether the machine rings when it

receives a call when the machine is set to

FaxOnly.

OFF

The machine does not ring when it receives a

fax. (In Energy Saver mode, the fax may ring

one or two times.)

The machine rings when it receives a fax if a

telephone is connected.

RING COUNT

Sets the number of incoming rings before the

machine answers.

01 to 99TIMES (02TIMES)

4.MAN/AUTO SWITCH

Sets whether the machine switches to

document receive mode after ringing for a

specified length of time in the manual receive

mode.

OFF

The machine keeps ringing until someone

answers the call manually with a connected

extension telephone.

The machine switches to document receive

mode after ringing for a specified time.

F/T RING TIME

Sets the length of time to elapse before the

machine switches to the document receiving.

01 to 99SEC (15SEC)

(The factory default setting is in bold face.)

Menu Descriptions

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Name

Descriptions

5.REMOTE RX

Enables/disables remote receiving.

The machine enables remote receiving.

REMOTE RX ID

You can dial code on the remote extension to

start receiving a document.

A combination of two characters using [0] to [9],

[

] and [#] is possible. (25)

OFF

The machine disables remote receiving.

Sets the print functions.

5.PRINTER SETTINGS

1.RX REDUCTION

Receives images at a reduced size.

Image reduction is turned on.

1.RX REDUCTION

AUTO SELECTION: Reducing size is set

automatically.

FIXED REDUCTION: Reducing size is preset.

97%, 95%, 90%, 75%

2.SELECT REDUCE DIR

VERTICAL ONLY: Reduction is performed in

the vertical direction only.

HORIZ & VERTICAL: Reduction is performed

in the horizontal and vertical direction.

OFF

Image reduction is turned off.

2.TONER SUPPLY LOW

Allows you to set how the machine responds

when the toner supply is low.

RX TO MEMORY

The machine receives all documents in memory.

KEEP PRINTING

The keep printing function is turned on. With

this setting, the machine will not store

documents in memory if the toner has run out.

Re-set to RX TO MEMORY after replacing the

cartridge with a new one.

(The factory default setting is in bold face.)

Menu Descriptions

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Name

Descriptions

6.POLLING BOX

1.SETUP FILE

Sets the functions of SETUP FILE, CHANGE

DATA and DELETE FILE.

Registers a polling box.

1.FILE NAME

Enters a name for poling box (Max. 24

characters, including spaces).

2.PASSWORD

Enters a password to protect the polling box

settings (Max. 7 characters).

3.ERASE AFTER TX

Tells the machine how to handle a document

after it is polled and sent.

ON, OFF

2.CHANGE DATA

Changes the settings of the polling box.

Changes the file name.

1.FILE NAME

2.PASSWORD

Changes the password.

3.ERASE AFTER TX

Changes the ERASE AFTER TX setting.

Deletes the polling box and all of its settings.

3.DELETE FILE

7.SYSTEM SETTINGS

Sets the functions of MEMORY LOCK RX, FAX

DEFAULT, LOCK PHONE and COUNTRY

SELECT.

1.MEMORY LOCK RX

Sets the Memory Lock functions.

OFF

Prints a document as soon as the machine

receives it.

Receives and stores all documents in memory.

They will not be printed out unless the Memory

Lock password is entered.

1.MEM LOCK PASSWORD

0 to 9999999

This password protects the Memory Lock

settings. Setting a password is recommended.

You must use this password to unlock the

memory so you can print documents stored in

memory. Use the numeric buttons to enter a

password (up to seven digits).

2.REPORT

Sets the machine to print reports. This setting

affects only reports that print automatically,

such as an Activity Report.

(The factory default setting is in bold face.)

Menu Descriptions

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Name

Descriptions

OUTPUT NO

No report prints while in the Memory Lock

mode.

OUTPUT YES

A report prints while the machine is in the

Memory Lock mode.

2.FAX DEFAULT

1.RESOLUTION

Sets the FAX DEFAULT functions.

Sets the fax resolution.

OFF

The setting of resolution set using [Image

Quality] remains even after the AUTO CLEAR

function activates.

STANDARD

FINE

Suitable for most text-only documents.

Suitable for fine-print documents.

PHOTO

Suitable for documents that contain

photographs.

SUPER FINE

ULTRA FINE

Suitable for documents that contain fine print

and images. (The resolution is four times that of

STANDARD)

Suitable for documents that contain fine print

and images. (The resolution is eight times that

of STANDARD)

2.SCAN DENSITY

Sets the machine’s standard scanning density.

OFF, LIGHT, STANDARD, DARK

3.LOCK PHONE

Sets the LOCK PHONE functions.

Outgoing voice call is operational.

Outgoing voice call is not operational.

OFF

4.COUNTRY SELECT*

Selects the country where you are using your

machine.

UK/GERMANY/FRANCE/ITALY/SPAIN/

HOLLAND/

DENMARK/NORWAY/SWEDEN/FINLAND/

AUSTRIA/

BELGIUM/SWITZERLAND/PORTUGAL/

IRELAND/

GREECE/LUXEMBOURG/HUNGARY/CZECH/

RUSSIA/SLOVENIA/SOUTH AFRICA/

OTHERS

(The factory default setting is in bold face.)

This setting is only available for some countries.

Menu Descriptions

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5. ADD. REGISTRATION

Name

Descriptions

1.1-TOUCH SPD DIAL

Registers the information on One-Touch Speed

Dialing.

Up to 31 destinations can be registered.

1-TOUCH SPD DIAL

Selects a One-Touch Speed Dial button.

1.TEL NUMBER ENTRY

Registers the other party’s telephone number

(Max. 120 digits, including spaces).

2.NAME

Registers the other party’s name (Max. 16

characters, including spaces).

2.CODED SPD DIAL

Registers the information on Coded Speed

Dialing.

CODED SPD DIAL

Selects a Coded Speed Dialing code.

1.TEL NUMBER ENTRY

Registers the other party’s telephone number

(Max. 120 digits, including spaces).

2.NAME

Registers the other party’s name (Max. 16

characters, including spaces).

3.GROUP DIAL

Registers the information on Group Dialing.

1.TEL NUMBER ENTRY

Registers the other party’s telephone numbers

by specifying the One-Touch Speed Dial

buttons or Coded Speed Dialing codes.

2.NAME

Registers the group’s name (Max. 16 characters,

including spaces).

(The factory default setting is in bold face.)

6. PRINTER SETTINGS

Name

Descriptions

1.PRESET PRINT QTY

Sets the standard number of pages of the

printer function. 01 to 99 (01)

2.AUTO ERROR SKIP

Sets either printing with skipping an error

automatically, or without skipping an error.

(The factory default setting is in bold face.)

Menu Descriptions

16-14

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Name

Descriptions

The auto error skip is on. The error is skipped

and shifted to the next job automatically without

indicating an error code.

OFF

The auto error skip is off. Skip the error and

shift to the next job manually.

3.ERROR TIME OUT

Sets the length of time before the machine

returns an error when no data is received from

the computer.

The error time out is on. Sets time out period

005SEC to 300SEC. (015SEC)

OFF

The error time out is off.

4.PRINTER RESET

Cancels the job currently being received and

the job already received.

(The factory default setting is in bold face.)

7. TIMER SETTINGS

Name

1.DATE/TIME SETTING

2.AUTO CLEAR

Descriptions

Enter the current date and time.

Sets the auto clear function. If the machine

remains idle for a certain period of time, the

display returns to the standby mode.

The auto clear function is turned on.

1MIN. to 9MIN. (2MIN.)

OFF

The auto clear function is turned off.

Sets the energy saver mode.

3.ENERGY SAVER

The energy saver mode is set.

03MIN. to 30MIN. (05MIN.)

OFF

The energy saver mode is turned off.

4.DATE SETUP

Set the format for the DATE & TIME settings

menu and how the date is displayed in the LCD.

DD/MM YYYY, YYYY MM/DD, MM/DD/YYYY

(The factory default setting is in bold face.)

Menu Descriptions

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Name

Descriptions

Sets the summer time.

5.SUMMER TIME

OFF

The summer time setting is disabled.

The summer time setting is enabled.

1.BEGIN DATE/TIME

2.END DATE/TIME

Sets the MONTH, WEEK, DAY and TIME when

the summer time starts.

Sets the MONTH, WEEK, DAY and TIME when

the summer time ends.

(The factory default setting is in bold face.)

8. SYSTEM SETTINGS

Name

Descriptions

SYSTEM SETTINGS PASSWORD

Enter the system password protecting the

system settings. (You do not have to do this if

the system settings are not yet password

protected.)

1.SYS. ADMIN. INFO

Set the System Administrator’s ID and

password to protect the system settings.

You cannot use ‘0’ for the System

Administrator’s ID.

If you set the System Administrator’s ID to 0,

the registered System Administrator’s ID is

deleted.

1.SYS. ADMIN. ID.

2.SYSTEM PASSWORD

2.DEPT. ID MANAGEMNT

1-9999999

Set restrictions for sending and printing with

Department IDs and passwords.

OFF

Department ID management function is turned

‘OFF’.

Department ID management function is turned

‘ON’. Set how the use of the machine will be

restricted.

(The factory default setting is in bold face.)

Menu Descriptions

16-16

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Name

Descriptions

1.DEPT. ID ENTRY

Set the Department ID number from 00 to 99,

and enter the Department ID from 1 to

9999999. You cannot set the Department ID

and password to 0.

1.PASSWORD

2.COPY LIMITS

1-9999999

0-999999

3.TX LIMITS

2.COUNT MANAGEMENT

1.COUNT INFORMATION

Display the counter information for each

department.

1.PRINT COUNT

2.SEND COUNT

2.COUNT RESET

1. ON

Reset the counter.

2. OFF

3.RESTRICTIONS

Prints out a list of items set or registered in the

Menu.

1.RESTRICT PRINTING

Set the printing limits ‘ON’ or ‘OFF’.

OFF

If RESTRICT PRINTING is turned ‘ON’, the

printing operations, such as printing reports

manually, or documents stored in memory, are

counted in the COPY LIMITS function.

2.RESTRICT TX

Set the sending restriction ‘ON’ or ‘OFF’.

If RESTRICT TX is turned ‘ON’, the sending

operations are counted in the TX LIMITS

function.

OFF

(The factory default setting is in bold face.)

Menu Descriptions

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9. PRINT LISTS

Name

Descriptions

1.USER DATA

Prints out a list of items set or registered in the

Menu.

2.SPEED DIAL LIST

Prints the list of the fax/telephone numbers

registered for One-Touch Speed Dial buttons,

Coded Speed Dialing codes or group dialing.

1.1-TOUCH LIST

1.NO SORT

Prints the One-touch List.

The printout of the list is not sorted.

The printout of the list is sorted.

Prints the Coded Dial List.

2.SORT

2.CODED DIAL LIST

1.NO SORT

The printout of the list is not sorted.

The printout of the list is sorted.

Prints the Group Dial List.

2.SORT

3.GROUP DIAL LIST

3.DEPT. INFO LIST

Prints out the DEPT. INFO LIST. When DEPT.

ID is set, enter the DEPT. ID to print the DEPT.

INFO LIST.

4.CANCEL REPORT

REPORT STATUS

Cancels printout of the report. Select report you

want to cancel the printout.

Displays the report status and allows you to

select the report job to be canceled. Select a

job ➞ press [OK].

CANCEL REPORT? YES

CANCEL REPORT? NO

The printout of the list is canceled.

The printout of the list is not canceled.

(The factory default setting is in bold face.)

Menu Descriptions

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Specifications

APPENDIX

The specifications for the machine are listed in this section.

General

Applicable line:

Compatibility:

Public Switched Telephone Network

Data compression system:

Modem type:

MH, MR, MMR, JBIG

FAX modem

33600, 31200, 28800, 26400, 24000, 21600, 19200, 16800, 14400, 12000,

9600, 7200, 4800, 2400 bps (automatic fallback)

Modem speed:

Approx. 3 seconds/page*

(transmitting from memory)

Transmission speed:

Approx. 8 MB, DRAM, JBIG storage

Approx. 510 pages**

LCD displays memory used

Transmission/reception memory

Liquid crystal display:

Display languages:

²⁰× 2

ENGLISH, FRENCH, SPANISH, GERMAN, ITALIAN, DUTCH, FINNISH,

PORTUGUESE, NORWEGIAN, SWEDISH, DANISH, SLOVENE, CZECH,

HUNGARIAN, RUSSIAN

Power source:

200–240 V/ 50/60 Hz

Maximum: Approx. 800 W

Minimum: Approx. 10 W

Energy Saver Mode: 7 W

Power consumption:

FAX-L380S: 438 × 401 × 336 mm

FAX-L390: 441 × 466 × 392 mm

(main machine only, no trays, no optional handset)

Dimensions

(W × D × H):

Weight:

Approx. 11 kg (12.1 kg for the FAX-L390 model)

Temperature: 10°–32.5°C

Humidity: 20–80% RH

Environmental requirements:

Electrical safety: GS, EN60950, FIMKO

Radiation: CISPR Pub 22, Class B

PTT

Energy Star compliant

CE Marking

Applicable standards:

PC Interface:

USB Interface

Based on Canon FAX Standard Chart No.1, JBIG, standard mode

** Based on Canon FAX Standard Chart No.1, standard mode

General

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Plain Paper Fax

50 A4- or LTR-size sheets

Automatic document feeder capacity:* 20 LGL-size sheets

1 sheet for sizes other than A4-, LTR, or LGL-size sheets.

^{Multi-page document: Max.: 216}× 356 mm/ Min.: 148 × 105 mm

Document size:

One-page document: Max.: 216 mm × approx. 1 m/ Min.: 148 × 105 mm

Multi-page document: 0.07 – 0.13 mm

One-page document: 0.06 – 0.23 mm

Document thickness:

Multi-page document: 50 – 105 g/m

Document weight:

Transmission time:

One-page document: 50 – 240 g/m

Approx. 3 seconds** (G3 JBIG)

Standard mode: 8 pels/mm × 3.85 lines/mm

Fine mode: 8 pels/mm × 7.7 lines/mm

Resolution:

^{Photo mode: 8 pels/mm}× 7.7 lines/mm

Super fine mode: 8 pels/mm × 15.4 lines/mm

Ultra fine mode: 16 pels/mm × 15.4 lines/mm

Ultra-High-Quality Image

Processing System (UHQ™)

Halftones: 256 levels of gray

9 density adjustment levels

Scanning image processing:

Recording method:

Fax printing speed:

Laser Beam printing

Approx. 18 pages/minute**

Automatic dialing:

– One-Touch Speed Dialing (31 locations)

– Coded Speed Dialing (100 locations (FAX-L380S)/169 locations

(FAX-L390))

– Group Dialing (130 locations (FAX-L380S)/199 locations (FAX-L390))

Dialing:

Regular 10-button dialing

(with numeric buttons)

Automatic redialing

Manual redialing

Pause button

Delayed transmission (up to 141 locations (FAX-L380S)/210 locations

(FAX-L390) at a single pre-set time)

Sequential broadcast (up to 141 locations (FAX-L380S)/210 locations

Networking:

(FAX-L390))

Automatic receiving

Non-ring reception

Deactivate ECM

Activity report (up to 20 transactions)

Non-delivery report

TTI (Transmit Terminal Identification)

Report/reference:

Toner saver:

Economy mode for printing received faxes decreases toner consumption by

approx. 30%.

Plain Paper Fax

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Based on 75 g/m paper

** Based on Canon FAX Standard Chart No.1, A4, standard mode

Plain Paper Fax

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Copier

Resolution:

Default size:

Zoom:

300 × 300 dpi

100%

50-200%

Multiple copies:

Up to 99 copies of a document

Telephone

• Automatic FAX/TEL switchover

• Answering machine connection

(CNG detecting signal)

• Telephone connection

• Optional handset connection*

• Remote reception by telephone

(Default reception ID: 25)

• Tone button

• Redial/Pause button

This feature is available for certain countries only.

Copier

A-4

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Printer

Printing method:

Printing resolution:

Paper handling:

Laser beam printing

1,200 dpi enhanced × 600 dpi

Automatic feed

Cassette Feeding: 64 g/m to 128 g/m ; Multi-Purpose Feeder: 64 g/m to

128 g/m

Acceptable recording paper stock Plain paper, colored paper, recycled paper (including 100% recycled

paper), transparencies, envelopes, and heavy paper

(up to 128 g/m )

European DL envelope (220 × 110 mm)

Envelope sizes:

U.S. Commercial No. 10 envelope (9.5 × 4.1 in.)

Printing width:

Maximum 206 mm (A4)

Cassette Feeding: 250 sheets (FAX-L380S)/500 sheets (FAX-L390) of 64

Paper Feeding System

g/m

Multi-Purpose Feeder: 1 sheet

The Canon genuine Cartridge T Starter (Yield: Approx. 2,500 page of

printouts based on 5% coverage of a A4-size page)

The Canon genuine Cartridge T (Yield: Approx. 3,500 page of printouts

based on 5% coverage of a A4-size page)

Printing Cartridge

Printer

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Printable Area: Papers

The shaded area in the following figure shows the printable area for papers.

■ Printable area:

A4-size

LTR-size

LGL-size

210 mm

8.5”

Max. 5.0 mm

297 mm

Max. 5.0 mm

Max. 0.2”

11.0”

Max. 0.2”

14.0”

Max. 0.2”

Printer

A-6

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Printable Area: Envelopes

The shaded portion in the following figure shows the printable area for envelopes.

■ Printable area:

European DL

U.S. Commercial No. 10

110 mm

4.1”

Max. 5.0 mm

220 mm

Max. 5.0 mm

Max. 0.2”

9.5”

Max. 0.2”

CAUTION

For some envelope types, the edges of the envelope can not be printed on.

Printer

A-7

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Document Sizes

The following illustrations show the largest and smallest documents you can feed into the machine.

Maximum Document Size

Minimum Document Size

148mm

216 mm

105mm

Multi-page document:

356 mm

One-page document:

1 m

The figure below shows how much of a A4-, LTR-, or LGL-size document the machine scans when

faxing or scanning.

A4/LETTER/LEGAL

The margin at each edge is outside the machine’s scanning area.

Document Sizes

A-8

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Printer Driver

IBM or compatible computer with the following Pentium processor:

Microsoft Windows® 98, Windows® Me, Windows® 2000, or

Windows® XP

–Windows® 98: A 90-megahertz (MHz) Pentium processor or higher/At

least 32 MB of RAM and 115 MB of available hard disk space

–Windows® Me: A 150-MHz Pentium processor or higher/At least 32 MB of

RAM and 115 MB of available hard disk space

–Windows® 2000: A 133-MHz Pentium processor or higher/At least 64 MB

of RAM (Windows® 2000 Professional), or 128 MB of RAM (Windows®

2000 Server) and 500 MB of available hard disk space

–Windows® XP: A 300-MHz Pentium processor or higher/At least 64 MB of

RAM and 500 MB of available hard disk space

System requirements:

256-color SVGA monitor or greater

USB Port

USB cable no longer than 5 meters

CD-ROM Drive, or access to one over a network connection

Printer Driver

A-9

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Attaching the Optional

Handset to the Machine

APPENDIX

This section describes how to attach the optional handset to your machine.

Handset

The optional handset is available in certain countries. Contact your local authorized Canon dealer for

more information on purchasing this option.

NOTE

Please note that the shape of your handset may differ from the one shown in this section. However, both handsets

have exactly the same functions and performance.

Make sure you have the following items. If anything is damaged or missing, notify your Canon dealer

immediately.

HANDSET

SCREWS WITH PLUGS (2)

HANDSET CRADLE

Handset

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Attaching the Handset to Your Machine

To attach the handset to your machine, follow these steps:

Remove the screws from the plugs and insert the plugs into the holes on the handset cradle.

Insert the plugs with the handset cradle in the holes on the machine.

NOTE

If you have difficulty inserting the plugs, turn the machine so that the left side is facing you and the right side is

placed against a wall. This will allow you to insert the plugs without the machine moving.

Handset

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Insert the screws into the plugs and push them in with your finger.

Connect the handset cord to the input jack marked

at the back of the machine.

CAUTION

When carrying the machine, do not lift it by the handset cradle as it may break.

Handset

B-3

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Adjusting the Ringer Volume Switch

The ringer volume switch allows you to select the ring volume of the handset for incoming calls. Use a

pen or other pointed object to adjust the switch to high or low.

RINGER VOLUME SWITCH

The type of handsets you can connect is different depending on the area you use your machine.

Maintaining Your Handset

Follow these guidelines to maintain your handset in top working condition.

• Do not leave your handset exposed to direct sunlight.

• Do not install your handset in hot or humid conditions.

• Do not spray aerosol polishes on your handset as they may enter the holes on your handset and

cause damage.

• Use a damp cloth to clean your handset.

Handset

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Country-Specific Features

APPENDIX

United Kingdom

Connecting External Device

If the connectors of the external devices cannot be connected to the jacks on the machine, you will

need to purchase one or more B.T. adaptors to connect them as follows:

B.T. ADAPTOR

Ringer Equivalence Number (R.E.N.)

Your British Telecom line has a maximum R.E.N. capacity of 4. Your FAX has an R.E.N. value of 1

(unless otherwise stated), and so does the optional handset. You can therefore use additional

equipment with a total R.E.N. value of up to 2. If the R.E.N. value exceeds 4, the ringer volume will be

reduced and one or more of the connected equipment may not function.

United Kingdom

C-1

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Germany

This product is designed for use for residential, commercial and light-industrial purposes.

Applicable Standards

Electrical Safety: CE, GS

Radiation: CISPR Pub 22 Class B

Other: Energy Start compliant, CE Marking, Telefax Standard (DTS)

Connecting the Telephone Line Cord

Follow the procedure below to connect the telephone line cord.

REAR COVER

POWER

CONNECTOR

USB PORT

THIS JACK DOES NOT FUNCTION

TELEPHONE LINE JACK

Connect one end of the supplied telephone line cord to the

then the other end to the telephone line jack on the wall.

jack,

NOTE

To reduce the risk of electrical shock, first connect the telephone line cord to the machine, then connect it to the

telephone line jack on the wall.

Use the TAE-cable to connect the machine to the analogue switch point.

Germany

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Connecting a Telephone

You can connect both the machine and a telephone to the same telephone line jack on the wall using a

single telephone line cord.

Purchase a telephone licensed in Germany. For the telephone connection, you need a TAE connection

box with NF-code. Connect the telephone to the F-code jack and the machine to the N-code jack of the

connection box.

Connecting an Answering Machine

By connecting an answering machine to the same telephone line jack on the wall as the FAX, you can

not only receive documents from another fax, but also receive voice calls.

• If you use an answering machine which does not correspond to DIN44015, compatibility problems

may occur with your machine.

• Purchase an answering machine licensed in Germany.

• To connect an answering machine with a telephone integrated, you need a TAE connection box with

NF-code. Connect the answering machine to the F-code jack and the machine to the N-code jack of

the connection box.

• To connect an answering machine without a telephone integrated, use a connection box with

NFN-code.

NOTE

•

Canon cannot guarantee that all answering machines will be compatible with your machine, due to varying

specifications.

If you have connected an external device to your machine, be sure to set the correct receive mode (See Chapter

7).

If you want to connect your machine through a PBX, read the information on p. 10-1.

Customer Support

If you cannot solve the problem or if you think your machine needs servicing, contact to the following

phone numbers or URLs.

Canon Hotline 0180-5006022

http://www.canon.de

Germany

C-3

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Glossary

APPENDIX

Alternating current. The type of electrical current available from a wall outlet.

Activity report

A journal of the machine’s fax transactions, both sent and received.

Application program

Software prepared for a specific function or set of functions. Developers who make application programs

include drivers that support different types of printers.

ASCII

Acronym for American Standard Code for Information Interchange. A set of definitions for the bit composition

of characters and symbols. ASCII defines 128 symbols using 7 binary bits and 1 parity bit.

Auto FAX/TEL switching

See FAX/TEL switching.

Automatic dialing

Dialing fax or telephone numbers by pressing one or three buttons. To use automatic dialing, you must

and Group Dialing.

Automatic Document Feeder (ADF)

The device included in the machine that feeds the document being faxed, copied, or scanned into the

machine.

Automatic image reduction

The machine can print the date, time, company name, and a fax number at the top of the faxes it receives. To

prevent this information from crowding the faxed image on the page and possibly lengthening the fax, the

machine automatically reduces the size of the image on the page.

Automatic redialing

When the receiving fax machine is busy or does not answer, or when an error occurs while sending, the

machine waits a specified time and then automatically redials the number. If the receiving fax is still busy or

does not answer, the machine waits the specified time and dials again. If the fax still does not go through, the

machine prints an error TX report.

G-1

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bps

Bits per second. Refers to the speed with which a fax machine sends and receives data.

Broadcasting

Transmitting documents to more than one location (through the machine’s memory).

CCITT/ITU-T

Formerly known as CCITT, Consultative Committee for International Telegraph and Telephone. CCITT has

been replaced by the International Telecommunications Union-Telecommunications sector (ITU-T), a

committee created to set international standards for telecommunications.

CNG

Calling Tone. This is a signal sent by fax machines to identify the call as an incoming document. When the

receiving fax detects this signal, it automatically starts to receive the fax transmission. The majority of fax

machines in use today can send and detect CNG signals.

Coded Speed Dialing

An automatic dialing method that allows you to dial a fax or telephone number by pressing [Coded Dial] and a

two-digit code (a three-digit code for the FAX-L390 model) using the numeric buttons.

Cursor

The underline symbol you see on the LCD display when you register numbers and names in the machine.

Press [ (-)] or [ (+)] to move the cursor.

Delayed sending

The ability to send a document at a preset time in the future. You do not have to be in your office to use

delayed sending to one or more destinations. (You can set up only one delayed transmission at a time on the

machine.)

Dialing methods

Ways of pressing one or more buttons to access a number to connect to an outside party or fax machine.

Dialing methods include One-Touch, Coded Speed Dialing, Group Dialing, Directory Dialing, and regular

dialing with the numeric buttons.

Document

The sheet of paper containing the data that you send to, or receive from a machine.

dpi

Dots per inch. A machine of measurement for indicating a machine’s resolution. Your machine produces a

resolution of 1,200 dpi enhanced × 600 dpi.

Dual access (Multitasking)

Enables the machine to receive a fax, even if it is copying or printing a document. Also enables you to load

other faxes into memory, make copies, print out reports, print documents or register information while the

machine sends a fax from memory.

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ECM

Error Correction Mode. The ability of your machine to reduce system and line errors when sending or

receiving from another fax with ECM capability. ECM is most effective in areas where the telephone lines are

in poor condition or there is frequent interference on the line. Do not use ECM if you need to send a

document quickly and you are sure the other party can read your transmission without it (turning off ECM

also turns off MMR).

Extension

A telephone connected to the machine that is used in place of the handset. You can use the extension

telephone to activate incoming reception of documents manually.

FAX/TEL switching

This option allows you to set the machine to automatically detect whether a call is from a fax or telephone. If

the call is from another fax, the transmission is automatically received. If the call is from a telephone, the

machine rings to let you know, so you can pick up the handset. With this feature, one telephone line can be

shared by both the telephone and the fax.

FINE

The resolution setting for documents with very small characters and lines.

G3, Group 3 fax machine

Defined by CCITT/ITU-T. Uses encoding schemes to transmit image data while reducing the amount of data

that needs to be transmitted, thus reducing transmission time. G3 fax machines can transmit one page in less

than one minute. Encoding schemes for G3 fax machines are Modified Huffman (MH), Modified READ (MR),

and Modified Modified READ (MMR).

Grayscale

Representing color in black and white as a result of different intensities of color. Different colors and

intensities of colors appear as different shades of gray.

Group Dialing

A dialing method that enables you to dial registered One-Touch Speed Dialing or Coded Speed Dialing

numbers together as a group. This means that you can press just one or a few buttons to enter numbers

when sending the same document to many destinations.

Halftone

Using this method, the machine produces shades of gray by mapping dots to be printed.

G-3

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Interface

The connection between two devices that makes it possible for them to communicate with each other. The

machine features a USB interface, which makes it compatible with IBM and similar personal computers.

Interface cable

The cable used to create the interface between a printer and a computer.

Interface port

The machine comes with one USB port, located on the back of the machine. You attach the cable that

connects your computer and machine to this port.

Jack

The telephone receptacles on your wall or on your machine used to connect the machine to the telephone

line, answering machine, handset, or telephone.

Manual receiving

A method of receiving faxes in which you answer all incoming calls using the optional handset. If you hear a

slow beep it indicates an incoming fax transmission from another machine. Just press [Start] to receive the

incoming fax.

Manual redialing

When you use regular dialing, you can redial a number manually simply by pressing [Redial/Pause] on the

operation panel. The last number called is the number redialed.

Memory broadcast

Allows you to send a scanned fax to two or more destinations at once, using a combination of One-Touch

Speed Dialing, Coded Speed Dialing, and regular dialing.

Memory sending

Scans a document into memory before the machine dials the number(s) and sends it. This method allows you

to retrieve your original document immediately after scanning.

Modem

A device that converts (MOdulates) digital data for transmission over telephone lines. At the receiving end,

this device converts the modulated data (DEModulates) to digital format that the computer understands.

Noise

A term applied to a variety of problems that impair the operation of telephone lines used for faxing.

Numeric buttons

The round, numbered buttons on the operation panel marked the same as a standard telephone keypad.

Press them to perform regular dialing. You also use the numeric buttons to enter numbers and letters when

you register numbers and names, and for entering Coded Speed Dialing codes.

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One-Touch Speed Dialing

An automatic dialing method that allows you to dial a fax or telephone number by pressing a single

One-Touch Speed Dial button. The machine can store up to 31 numbers for One-Touch Speed Dialing.

One-Touch Speed Dial buttons

The buttons numbered 01 to 31 on the operation panel, each of which may be registered as a fax or

telephone number. Once a number is registered, you press one button to dial the entire number.

Paper feed

Refers to guiding a sheet of paper into the machine’s paper path.

Pause

A timing entry required for registering certain long distance numbers and for dialing out through some

telephone systems or switchboards. Pressing [Redial/Pause] enters a pause between digits of a telephone

number.

Photo

The document setting you use for sending or copying documents with intermediate tones, such as

photographs.

Polling

One fax machine requesting another to send a document. The receiving party calls the fax machine holding

the document to be sent, and requests that it be sent.

Printable area

The area of a sheet of paper on which a printer can reproduce text or graphics (the printing area is smaller

than the paper). On this machine, the printing area varies depending on the type of paper being used.

Printer driver

The printer driver allows you to use the machine as a printer for your PC with Windows 98, Windows Me,

Windows 2000, or Windows XP installed. To use the machine as a printer, install the supplied printer driver in

your PC.

Pulse

See Rotary pulse.

RAM

Random Access Memory. Memory that is used for temporary storage of information such as: documents you

want to print, scanned and received documents, and downloaded fonts.

Receive mode

The button that controls how the machine receives fax and telephone calls.

Receiving

Receiving transmission is also defined as RX or Reception. The machine can be customized to receive fax

documents in many ways:

• Receive fax documents only (FaxOnly Mode)

• Receive both telephone calls and fax documents on the same line (FaxTel Mode)

• Receive telephone calls and fax documents manually (Manual Mode)

• Receive fax documents automatically and route voice calls to the answering machine (AnsMode)

G-5

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Reception

See Receiving.

Redialing-automatic

See Automatic Redialing.

Redialing-manual

See Manual Redialing.

Reduction mode

The machine’s automatic feature that slightly reduces the received image to allow room at the top of the page

for the sender’s ID information. You can also reduce the size of large incoming documents using the <RX

REDUCTION> option.

Registering

A process by which you place fax or telephone numbers and names in the machine’s memory for automatic

dialing so that you can save time dialing frequently called destinations.

Regular dialing

Pressing the individual numeric buttons to dial a fax or telephone number.

Remote receiving ID

The two-digit code that enables you to manually activate fax reception using a telephone that is connected to

the machine.

Remote reception

Activating fax reception by answering a telephone that is connected to the machine, but that is not located

near the machine. You need to dial a remote receiving ID number to start remote reception.

Report

A document printed by the machine and containing information about the faxes it has sent or received.

Resolution

The density of dots for any given output device. Expressed in terms of dots per inch (dpi). Low resolution

causes font characters and graphics to have a jagged appearance. Higher resolution means smoother curves

and angles as well as a better match to traditional typeface designs. Resolution values are represented by

^{horizontal data and vertical data, for example, 360}× 360 dpi. This machine produces output with

^{1,200 dpi enhanced}× 600 dpi precision.

Rotary pulse

A telephone dialing system where a dial is rotated to send pulses to the telephone switching system. When

you pulse dial, you hear clicks. When you touch-tone dial, the most common dialing system, you hear tones.

Rotary pulse dialing requires certain setting adjustments.

See Receiving.

Scanning contrast

A setting that darkens or lightens the scanning of documents.

Sender ID

Information printed at the top of a fax (also called TTI or Transmit Terminal ID):

• Date and time the fax was sent

• Sender’s fax/phone number

• Sender’s name

• Your name or company name

• Page number

G-6

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Sending

A fax document that has been scanned by a fax machine and sent over telephone lines, in the form of

electrical pulses, to another fax machine. Also called TX or Transmit.

Sending speed

The rate at which faxes are transmitted through the phone line. See also bps (bits per seconds).

STANDARD

A document setting for sending normal typewritten or printed documents containing only text and no

drawings, photographs, or illustrations.

Standby

The mode in which the machine is on and ready to use.

Timed sending

See Delayed sending.

Tone

A button that allows you to temporarily switch to touch-tone from pulse dialing. In some countries, on-line

data services may require that you use tone dialing.

Tone/pulse setting

The ability to set the machine to match the telephone dialing system your telephone line uses: touch-tone or

rotary pulse.

Toner

A black, resin coated powder contained in the toner cartridge. The machine applies the toner to the surface of

the photosensitive drum inside the machine via an electrophotographic mechanism.

Toner saver

You can enable or disable economy printing (toner saving feature). By enabling the TONER SAVER MODE

setting, toner consumption can be decreased by approx. 30%, resulting in a longer effective cartridge life.

Transaction number

A unique number assigned to each fax document sent (TX NO.) or received (RX NO.) by the machine and

used to identify that particular fax document.

Transmit

TTI

See Sending.

Transmit Terminal ID. See Sender ID.

See Sending.

UHQ^™(Ultra High Quality)

An exclusive Canon digital image processing system that incorporates 256 shades of gray along with a

special edge enhancement feature which ensures that text and photos are transmitted with ultimate clarity.

G-7

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Index

APPENDIX

Coded Speed Dialing, 5-1, 6-7

changing or deleting numbers, 5-6

Numerics

((-), )(+) buttons, 2-15

storing numbers, 5-5

using, 5-7

Collate copy, 1-3, 11-8

COMMON SETTINGS, 16-3

Connection

power cord, 2-8

telephone line, 2-8

USB port, 2-7

Activity Report, 13-1

ADD. REGISTRATION, 16-14

ADF (Automatic Document Feeder), 2-11, 2-12

Alarm indicator, 2-14

COPY button, 2-14

COPY SETTINGS, 16-5

COPY STATUS, 12-1

Copying, 11-1

AnsMode, 7-1, 7-5

Answering machine

using, 7-5

enlarging/reducing, 11-4

Attaching components

specifying the paper size, 11-2

specifying the paper type, 11-3

document output tray, 2-5

output tray, 2-5

Counter Information, 9-9

Country

setting, 2-10

Custom copy ratio, 11-5

B.T. adaptor, C-1

Broadcasting, 6-13

Delayed sending, 6-15

Delayed Transmission button, 2-15

Delete button, 2-15

Department ID Report, 13-2

Department Information List, 13-13

Destination labels, 2-2

Directory button, 2-15

Directory Dialing, 5-1, 6-7

using, 5-13

Canceling

automatic redialing, 6-11

incoming fax, 7-7

memory sending, 6-10

restriction, 10-5

Cartridge T, 2-4

Cassette, 2-11, 2-12

Display language

loading envelopes, 4-5

loading paper, 2-22, 4-3

setting, 2-10

Document

CD-ROM, 2-2

loading in the ADF, 6-3

requirements, 6-1

scanning area, 6-2

CHANGE PAPERSIZE message, 14-8

CHECK DOCUMENT message, 14-8

CHECK PRINTER message, 14-8

Clear button, 2-15

Document feeder tray, 2-11, 2-12

Document Memory List, 13-14

Document output tray, 2-11, 2-12

attaching, 2-5

Coded Dial button, 2-15

Coded Speed Dial List, 13-9

DOCUMENT TOO LONG, 14-8

I-1

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DOCUMENTATION, 2-2

ID button, 2-15

Image Quality button, 2-14

In Use/Memory indicator, 2-14

INCORRECT PAPER SIZE message, 14-8

INSTALL CARTRIDGE message, 14-8

Energy Saver button, 2-14

Energy saver mode

restoring from, 2-16

setting manually, 2-16

Enlarge/Reduce button, 2-14

Entering

date and time, 3-3

method, 3-1

numbers for Coded Speed Dialing, 5-5

LCD display, 2-14

LCD Messages, 14-8

Long distance dialing, 10-2

numbers for Group Dialing, 5-9

numbers for One-Touch Speed Dialing, 5-2

your fax number and name, 3-4

Envelope

Maintenance

loading in the cassette, 4-5

loading in the multi-purpose feeder, 4-9

Error Codes, 14-11

clea nin g, 15-1

handset, B-4

Error Correction Mode (ECM), 1-2

Error TX Report, 13-3

MAKING SPACE IN MEM message, 14-9

Manual Mode, 7-1, 7-4

Exposure button, 2-14

Extension cover, 2-13

Manual sending, 6-6, 6-9

MEM IN USE nn % message, 14-9

Memory Clear Report, 13-6

MEMORY FULL message, 14-9

Memory Lock, 10-6

Extension phone jack, 2-13

password, 10-6

Memory receiving, 7-6

F/T RING TIME, 7-2

F/T SWITCH ACTION, 7-2

FAX button, 2-14

Memory sending, 6-6, 6-8

canceling, 6-10

redialing automatically, 6-11

FAX MONITOR, 12-1

FAX SETTINGS, 16-6

FaxOnly Mode, 7-1, 7-5

FaxTel Mode, 7-1, 7-2, 7-3

setting options, 7-2

Menu button, 2-14

Menu System, 16-1

Multi TX/RX Report, 13-4

Multi-purpose feeder, 2-11, 2-12

loading envelope, 4-9

loading paper, 4-8

Front view, 2-11

Multitaskin g, 7 -7

Group Dial List, 13-10

Group Dialing, 5-1, 6-7

NOT REGISTERED message, 14-9

changing or deleting numbers, 5-10

storing numbers, 5-9

Numeric buttons, 2-14

using, 5-12, 6-14

OK button, 2-15

One-Touch Speed Dial buttons, 2-15

One-Touch Speed Dial List, 13-8

One-Touch Speed Dial panel, 2-15

Handset, B-1

manual sending, 6-6, 6-9

Handset jack, 2-13

HANG UP PHONE, 14-8

Hook button, 2-15

I-2

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One-Touch Speed Dialing, 5-1, 6-7

Recording paper

loading in the cassette, 2-22, 4-3

changing or deleting numbers, 5-3

storing numbers, 5-2

using, 5-4

loading in the multi-purpose feeder, 4-8

printing areas, 4-2

requirements, 4-1

Operation panel, 2-11, 2-12, 2-14

Orientation, 4-11

Redial/Pause button, 2-15

Redialing

automatically, 6-11

Output tray, 2-11, 2-12

canceling, 6-11

manually, 6-11

setting up, 6-11

Regular Dialing, 6-7

Paper cassette

installing, 2-6

Paper jam

Removing Jammed Paper from the ADF, 14-7

REPLACE CARTRIDGE message, 14-9

Report button, 2-15

clearing, 14-1

Paper output area

REPORT STATUS, 12-1

Reserve copy, 11-9

face down, 4-13

face up, 4-13

guidelines, 4-12

selecting, 4-12

Restriction

canceling, 10-5

enabling, 10-4

operating, 9-8

setting, 9-4

PAPER SETTINGS, 16-2

PBX, 10-1

tur ning, 9-7

Polling

RING START TIME, 7-2

receiving, 8-2

sending, 8-3

Ringer Equivalence Number (R.E.N.), C-1

Ringer Volume Switch, B-4

RX Report, 13-5

Polling box

changing settings, 8-5

deleting, 8-6

scanning document into the memory, 8-4

setting up, 8-3

Polling button, 2-15

Safety instructions, 1-6

Power Cord, 2-2

Scanning density

connecting, 2-8

adjusting to copy, 11-6

adjusting to fax, 6-5

Power socket, 2-13

Preset copy ratio, 11-4

PRINT LISTS, 16-18

PRINT STATUS, 12-1

Printer cover, 2-11, 2-12

PRINTER DATA ERROR message, 14-9

Printer driver, 1-4

Scanning resolution

adjusting to copy, 11-6

adjusting to fax, 6-4

Setting

display language and country, 2-10

receive mode, 7-2

scanning density (fax), 6-5

scanning re solution (fa x), 6-4

summer time, 3-5

PRINTER SETTINGS, 16-14

telephone line type, 3-5

Shipping Materials

removing, 2-3

R button, 2-15

Slide guides, 2-11, 2-12

Space button, 2-15

Rear cover, 2-13

Rear view, 2-13

Specifications, A-1

REC. PAPER JAM message, 7-6, 14-9

Receive mode

Speed Dialing Lists, 13-7

START AGAIN message, 14-9

Start button, 2-15

AnsMode, 7-1

FaxOnly, 7-1

FaxTel, 7-1

Manual, 7-1

setting, 7-2

Stop/Reset button, 2-15

Summer time

setting, 3-5

Receive Mode button, 2-15

SUPPLY REC. PAPER message, 7-6, 14-9

Switchboard, 10-1

RECEIVED IN MEMORY message, 14-9

I-3

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System Administrator’s ID

changing/cancelling, 9-2

setting, 9-2

SYSTEM ERROR, 14-10

System Monitor button, 2-14

SYSTEM SETTINGS, 16-16

Telephone line

connecting, 2-8

Telephone Line Cord, 2-2

Telephone line jack, 2-13

Telephone line type

setting, 3-5

TIMER SETTINGS, 16-15

Tone button, 2-14

Tone dialing, 10-3

Toner cartridge

handling and storing, 2-17

installing and replacing, 2-18

Transfer roller, 14-2

Transporting, 15-5

TTI, 3-3

TX Report, 13-4

TX/RX NO. nnnn**, 14-10

Unpacking, 2-2

USB port, 2-13

connecting, 2-7

User’s Data List, 13-11

I-4

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CANON INC.

30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan

CANON U.S.A., INC.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

CANON CANADA INC.

6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada

CANON EUROPA N.V.

Bovenkerkerweg 59-61 1185 XB EG Amstelveen, The Netherlands

CANON FRANCE S.A.S.

17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France

CANON COMMUNICATION & IMAGE FRANCE S.A.S.

12, rue de l’Industrie 92414 Courbevoie Cedex, France

CANON (U.K.) LTD.

Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom

CANON DEUTSCHLAND GmbH

Europark Fichtenhain A10, 47807 Krefeld, Germany

CANON ITALIA S.p.A.

Via Milano, 8 20097 San Donato Milanese (MI) Italy

CANON LATIN AMERICA, INC.

703 Waterford Way Suite 400, Miami, Florida 33126 U.S.A.

CANON AUSTRALIA PTY. LTD

1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia

CANON CHINA CO., LTD

15F, North Tower, Beijing Kerry Centre, 1 Guang Hua Road, Chao Yang District,

100020, Beijing, China

CANON SINGAPORE PTE. LTD.

1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632

CANON HONGKONG CO., LTD

19/F., The Metropolis Tower, 10 Metropolis Drive, Hunghom, Kowloon, Hong Kong

230V

FA7-8589 (000)

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