Canon FAX-L280
Canon FAX-L280 Printer Driver
for Windows
Software User’s Guide
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Chapter 1 Introduction.....................................................................................................1-1
Printer Driver: an Overview..........................................................................1-2
System Requirements .....................................................................................1-2
About This Guide............................................................................................1-4
Other User Assistance ....................................................................................1-5
Chapter 2 Installing the Printer Driver.........................................................................2-1
Installing the Software....................................................................................2-4
Setting the Default Printer .............................................................................2-7
Sharing the Printer Installation .....................................................................2-7
Setting Up Your Printer for Sharing......................................................2-8
Removing the Printer Driver.........................................................................2-9
Changing the Port Connection....................................................................2-10
Chapter 3 Printing.............................................................................................................3-1
Printing a Document.......................................................................................3-2
Defining Page Settings....................................................................................3-6
Defining Quality Print Settings...................................................................3-15
Adding a Print Profile ..................................................................................3-17
Using a Print Profile ..............................................................................3-18
Editing a Print Profile...................................................................................3-19
Changing Information About a Print Profile.....................................3-20
Adjusting the Display Order................................................................3-20
Exporting a Print Profile .......................................................................3-21
Importing a Print Profile.......................................................................3-21
Deleting a Print Profile..........................................................................3-22
Displaying Printer Driver Information......................................................3-22
Contents
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Defining Default Print Settings ...................................................................3-23
Chapter 4 Frequently Asked Questions........................................................................4-1
Printer Cannot Be Initialized.........................................................................4-2
Paper Is Not Loading Correctly.....................................................................4-6
The Print Quality Is Not Satisfactory............................................................4-7
Appendix A Sharing Your Printer Cross-Platform in Windows NT/2000 .................A-1
Sharing Your Printer in Windows 2000.......................................................A-2
Appendix B Installing from a Local or Network Drive................................................ B-1
Installing the Software....................................................................................B-1
Glossary ..................................................................................................................................G-1
Index ......................................................................................................................................... I-1
iv
C o n t e n t s
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Chapter 1
1Introduction
Welcome and congratulations on your purchase of the Canon FAX-L280
(also referred to in this guide as the printer) and its accompanying printer
driver software.
Contents of this chapter:
❏
❏
❏
Printer Driver: an Overview..................................................................1-2
System Requirements .............................................................................1-2
About This Guide....................................................................................1-4
•
Conventions Used in This Guide...................................................1-4
❏
Other User Assistance.............................................................................1-5
Chapter 1
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Printer Driver: an Overview
1
The printer driver is software that enables the printer to communicate
with your computer. You can use the printer as the default printer in any
Windows application that supports printing.
The printer driver includes features that enable you to define the results
of your printed output (documents or images), such as:
❏
❏
Custom paper sizes
Graphic image as an overlay on documents
(for example, to print your company logo on each page)
❏
❏
Multiple pages (up to nine) printed on one sheet of paper
User-defined print profiles for storing and using print preferences.
System Requirements
1
To successfully install and operate your printer and printer driver, your
system must meet the following minimum requirements:
❏
❏
Windows Operating System
Microsoft Windows 95, Windows 98, Windows Me, Windows NT 4.0,
or Windows 2000
Computer Processor
•
Windows 95/98/NT 4.0: A 90-megahertz (MHz) Pentium
processor or higher
•
•
Windows Me: A 150-MHz Pentium processor or higher
Windows 2000: A 133-MHz Pentium processor or higher
❏
Service Pack
Windows NT 4.0 only: Service Pack 4 or later
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❏
Memory
•
Windows 95/98/Me/NT 4.0: 32 megabytes (MB) of RAM. 64 MB
of RAM or more is recommended.
•
Windows 2000: 64 MB of RAM. 128 MB of RAM or more is
recommended.
❏
❏
❏
❏
Hard Disk Space
15 MB of available hard disk space
Disk Drive
CD-ROM drive, or access to one over a network connection
Monitor
256-color SVGA monitor or greater
Printer Cable
•
•
For parallel port connection: A shielded, bi-directional, IEEE-
1284-compatible parallel cable 2 meters (6.6 feet) in length or
shorter.
For USB (Universal Serial Bus) port connection (Windows 98/Me
and Windows 2000 only): A USB cable 5 meters (16.4 feet) in
length or shorter.
For help in purchasing the correct cable, consult your dealer or
retailer.
The printer driver for Windows 98/Me and Windows 2000 supports
both parallel and USB ports.
If you upgraded your system to Windows 98/Me or Windows 2000 from
Windows 95 or Windows NT, the USB port on your computer may not
operate successfully. Successful operation of the port is ensured when
using a system installed with Windows 98/Me or Windows 2000 by the
computer manufacturer. For assistance in resolving the support of a USB
port on your system, contact the technical support department with your
PC manufacturer, for a possible change of setting or an upgrade to the
BIOS residing on your system.
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About This Guide
1
This guide assumes you have a basic understanding of Windows. This
includes how to start your system and navigate within the Windows
environment. You should be familiar with common Windows terms such
as window, dialog box, button, icon, menu, application, select, open,
close, click, double-click, drag, and list box.
For assistance in familiarizing yourself with Windows, refer to your
Microsoft Windows user documentation.
Screen illustrations were prepared using a Windows 98 system, or a
Windows 2000 system (for instructions specified for Windows NT and/or
Windows 2000).
Conventions Used in This Guide
1
The following types of formatting identify specific types of information
provided in this guide.
Italicized text
Used to stress the importance of a word
or phrase, or to refer to the title of
another guide. For example:
You cannot access the dialog box....
-or-
...the Microsoft Windows User’s Guide....
Text in quotation marks
Click, double-click
Used to refer to the title of a section
within the guide. For example:
...the “Installing the Software” section....
Use of the word click or double-click
provides instructions for selecting or
choosing a command or option,
generally with a mouse. For example:
Click OK to continue.
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Monospaced text
Capitalization
Used for commands you might type
when installing the software, or system
messages that may display on your
screen. For example:
A:\SETUP
Used for all the key words in the name
or title of an option on the screen. For
example:
In the dialog box, click Image Type to
set....
Other User Assistance
1
In addition to this guide, the following information and instructions are
available.
❏
❏
Printer Driver Online Help
The online help includes context-sensitive help about a window or
dialog box and step-by-step instructions for performing tasks.
Canon FAX-L280/200 User’s Guide
This guide offers detailed information on how to set up and operate
your printer. It includes initial setup procedures, daily maintenance,
and troubleshooting.
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Chapter 2
2Installing the Printer Driver
Contents of this chapter:
❏
❏
❏
❏
Before You Begin the Installation: a Checklist ....................................2-2
Installing the Software............................................................................2-4
Setting the Default Printer .....................................................................2-7
Sharing the Printer Installation .............................................................2-7
•
•
Setting Up Your Printer for Sharing..............................................2-8
Installing the Printer Driver on a Client System..........................2-9
❏
❏
Removing the Printer Driver .................................................................2-9
Changing the Port Connection............................................................2-10
•
•
Changing the Port Connection: Parallel and USB.....................2-10
Changing the Port Connection: USB to USB..............................2-11
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Before You Begin the Installation: a
Checklist
2
To ensure a smooth and successful installation, take some time before you
begin to plan and prepare for the installation process.
❏
Decide the port type: Parallel or USB.
Based on your Windows operating system and your computer
hardware, you may have a choice on the type of port to use.
•
If you are using Windows 95 or Windows NT:
You can connect the printer only to the parallel port on your
computer. Only a parallel port connection is supported in
Windows 95 and Windows NT.
•
If you are using Windows 98/Me or Windows 2000:
If your computer has a USB port available, you can connect to the
parallel port or USB port. When you connect to the USB port on
your printer, the parallel port is disabled and is not available
while the USB port is being used.
You can later change your mind and connect to the other port. For
instructions, see the “Changing the Port Connection” section in this
chapter.
❏
If using parallel port: Connect.
If you are planning on using the parallel port on your computer, you
can connect the printer cable to the port on your computer at this
time. The printer needs to be connected for the installation to finish
successfully.
The parallel port must be a dedicated port. The printer does not
operate with a redirected or virtual parallel port.
If your system displays a found new hardware dialog box, click
Cancel. Use the procedures in the “Installing the Software” section to
install the software with the installation disk.
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❏
If using USB port: Do not connect.
If you are planning on using the USB port on your computer, do not
connect the printer cable to the port on your computer at this time.
When you begin the installation of the software, the installation
program will prompt you when it is appropriate to connect the
printer to your computer.
If you have already connected the printer cable to your computer, the
system may display a found new hardware dialog box. If so, click
Cancel. Then, disconnect the printer cable from the USB port on your
computer.
Use the procedures in the “Installing the Software” section to install
the software with the installation disk.
❏
❏
Turn on computer. Start Windows.
If you have not already done so, turn on your computer and start
Windows.
Close applications.
If any Windows applications (including any virus checkers) are open,
close the applications. With the applications closed, you ensure that
the software installs properly.
❏
Cancel new hardware detection.
As a reminder: If your system displays a found new hardware dialog
box, click Cancel. Use the procedures in the “Installing the Software”
section to install the software with the installation disk.
To install the printer driver if you are using Windows NT/2000, you must
log on as Administrator or have Administrator privileges. If you do not
have Administrator privileges, ask your system administrator to install
the printer driver software on your PC.
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If your current printer purchase is replacing a MultiPASS printer, you
must remove the MultiPASS software installed on your system before
installing the new printer. For instructions on removing the MultiPASS
software, see the software user’s guide that came with your MultiPASS
software.
Installing the Software
2
You are ready to install the software once you have prepared your
system, as described in the “Before You Begin the Installation: a
Checklist” section. In particular, and as a reminder, make sure you:
❏
❏
Connect the printer cable if you are using a parallel port.
Do not connect the printer cable if you are using a USB port.
If the software has been placed on a local or network drive, you can install
the software on your system from that drive, rather than using the
installation disk. For instructions, see Appendix B.
To install the software:
1. Insert the installation disk into your disk drive.
2. If AutoRun is enabled, the installation starts automatically.
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4. If prompted, connect your printer cable to the port on your computer.
5. For a USB port connection only:
When you connect to the USB port, the system displays messages
indicating that the driver for your printer is being installed.
For Windows 98/Me: Wait for the system to complete the installation
of the printer driver.
For Windows 2000: See Step 6.
6. For Windows 2000 only with a USB port connection:
When the Found New Hardware Wizard appears during the setup,
and prompts you for additional information, specify how and where
the wizard should locate the driver files:
•
•
Search for a suitable driver for the printer
(Do not display a list of drivers.)
Search only on the installation disk.
(Click CD-ROM only, and clear the other options.)
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7. When the setup is finished, if prompted, restart Windows.
The installation program determines whether Windows needs to be
restarted on your system.
Setting the Default Printer
2
When you install the printer driver software, the system automatically
sets the printer as the default printer. If necessary, however, follow these
instructions to set the default printer.
To set the default printer:
1. On the Windows desktop, click Start, and then point to Settings.
2. On the Settings menu, click Printers.
3. In the Printers window, click the printer icon.
4. On the File menu, click Set As Default (Windows 95/98/Me/NT) or
Set as Default Printer (Windows 2000).
Sharing the Printer Installation
2
You may be using your computer and the printer connected to your
computer in an environment where multiple computers are connected by
a network. In this case, you can share the use of your printer with the
other computers on the network.
If you choose to share the use of your printer, your computer acts as the
host system or server to the other computers (also referred to as remote or
client systems).
To use your printer, the client systems must have the printer driver
software installed on them. The software can be installed on the client
systems directly from your system. Based on which Windows operating
system you are using, the following client systems can share your printer:
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If your system (server) is:
Windows 95/98/Me
Windows NT/2000
Install on client system:
Windows 95/98/Me
Windows 95/98/Me or
Windows NT/2000
When a document is printed by the client system on a shared printer, any
printing messages (status or error messages) display on the server
system.
Setting Up Your Printer for Sharing
2
Before the client systems can be installed with the printer driver software,
you must set up the printer for sharing on the server system.
To set up the printer for sharing:
1. On the server system, on the Windows taskbar, click Start, point to
Settings, and then click Printers.
2. In the Printers window, click the printer icon.
3. On the File menu, click Sharing.
If the Sharing command is not available, you need to set up printer
sharing in Windows. For details, see your Windows user
documentation.
4. In the Properties dialog box, on the Sharing tab, click Shared As.
5. In the Share Name box (Windows 95/98/Me/NT) or Shared As box
(Windows 2000), type a name you want to assign to the shared
printer.
If available, you may also want to assign a password, which would
then be required by the client system when using the printer.
6. If your situation matches one of the following, set up an alternate or
additional driver:
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•
•
Windows NT/2000 server system sharing with Windows
95/98/Me client systems
Windows 2000 server system sharing with Windows NT client
systems.
For detailed instructions, see Appendix A in this guide.
7. In the Properties dialog box, click OK.
Installing the Printer Driver on a Client System
2
Once the printer has been set up for sharing, the printer driver can be
installed from the server system to the appropriate client systems.
To install the printer driver on a client system:
1. On the client system, on the Windows taskbar, click Start, point to
Settings, and then click Printers.
2. In the Printers window, double-click Add Printer.
3. Follow the on-screen instructions.
Install the printer driver as a network printer, based on the name
assigned to the shared printer.
You cannot install the printer driver on a client system that has
MultiPASS software installed on it (version 3.2x or earlier).
Removing the Printer Driver
2
As needed, you can remove the printer driver from your system.
To remove the printer driver:
1. On the Windows desktop, click Start, and then point to Settings.
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2. On the Settings menu, click Control Panel.
3. In Control Panel, double-click Add/Remove Programs.
4. In the Add/Remove Programs Properties dialog box, click Canon
FAX-L280, and then click the Add/Remove button (Windows
95/98/Me/NT) or the Change/Remove button (Windows 2000).
5. Follow the on-screen instructions.
6. After the printer driver has been removed, restart your computer.
Changing the Port Connection
2
If you are using Windows 98/Me or Windows 2000, and have a USB port
available on your computer, you may want to change the port to which
you originally connected, either between the parallel port and USB port,
or from one USB port to another USB port.
Changing the Port Connection: Parallel and USB
2
Previously, you connected your printer cable to either the parallel port or
the USB port. Later, you may want to change the type of port to which
you are currently connected.
For example, when you originally installed the software, you chose to
connect the printer to the USB port on your computer. Now, you would
like to connect the printer to the parallel port.
To change the port connection, you need to remove and reinstall the
software.
To change the port connection:
1. Remove the software.
For details on removing the software, see the “Removing the Printer
Driver” section in this chapter.
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2. Disconnect the printer from the port on your computer.
3. Prior to reconnecting the printer to the desired port, see the “Before
You Begin the Installation: a Checklist” section in this chapter.
This section describes when it is appropriate to reconnect your
printer to the desired port.
4. Reinstall the software.
For instructions, see the “Installing the Software” section in this
chapter.
Changing the Port Connection: USB to USB
2
If you have multiple USB ports on your computer, and you are connected
to one of the USB ports, you may now want to connect to the other USB
port. Or, you may want to connect a hub to your USB port, and then
connect the printer to the hub.
To change the port, you simply disconnect the printer cable from the USB
port on your computer and, when ready, reconnect to the other USB port
or hub.
When changing the port connection, it is not necessary to uninstall and
reinstall the software.
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Chapter 3
3Printing
Contents of this chapter:
❏
❏
Printing a Document...............................................................................3-2
Defining Print Settings: an Overview...................................................3-2
•
Viewing a Summary of Print Settings...........................................3-5
❏
Defining Page Settings............................................................................3-6
•
•
Defining a Custom Paper Size........................................................3-7
Defining a Print Overlay...............................................................3-13
❏
❏
❏
Defining Quality Print Settings...........................................................3-15
Conserving Toner When Printing................................................3-16
Adding a Print Profile...........................................................................3-17
Using a Print Profile.......................................................................3-18
Editing a Print Profile ...........................................................................3-19
•
•
•
•
•
•
•
Changing Information About a Print Profile .............................3-20
Adjusting the Display Order........................................................3-20
Exporting a Print Profile ...............................................................3-21
Importing a Print Profile...............................................................3-21
Deleting a Print Profile..................................................................3-22
❏
❏
Displaying Printer Driver Information ..............................................3-22
Defining Default Print Settings ...........................................................3-23
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Printing a Document
3
Once you have installed the software, you are ready to print a document,
from any Windows application that supports printing, such as Word for
Windows.
Predefined printer settings are initially installed, enabling you to print
immediately. These settings determine what your documents look like
when printed. For example, they define such settings as the paper size
and page orientation.
Instructions for printing a document can vary somewhat for different
Windows applications. Therefore, for detailed instructions, see the user
documentation for the specific application from which you are printing.
The following instructions summarize the general procedures for printing
a document.
To print a document:
1. With your document open, click the command to print your
document. (In most Windows applications, the Print command is on
the File menu or toolbar.)
2. In the Print dialog box, make sure the printer is selected under Printer
(Windows 95/98/Me/NT) or Select Printer (Windows 2000).
3. Click the command to print your document (usually OK or Print).
Defining Print Settings: an Overview
3
Print settings determine how your document looks when it is printed.
Although predefined print settings are initially installed with the
software, you may want to change these settings for certain documents.
Print settings can be changed to suit the type of document you are
printing. For example, if you regularly print draft copies of reports, you
can define print settings to suit your printing requirements.
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You can change a number of print settings, such as the paper size, page
layout, resolution, and halftoning method. If you use certain print
settings often, you can save the settings as a print profile and reuse the
profile as needed.
The following instructions summarize the general procedures for
changing printer settings, based on your version of Windows. For
detailed information on specific print settings, see the sections that
immediately follow these instructions.
To define print settings (Windows 95/98/Me/NT):
1. With your document open, click the command to print your
document. (In most Windows applications, the Print command is on
the File menu or toolbar.)
2. In the Print dialog box, click Properties.
3. In the Properties dialog box, on the Page Setup or Quality tab, specify
the desired printer settings.
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4. To accept the changes and close the dialog box, click OK.
To accept the changes and leave the dialog box open, click Apply
(Windows 95/98/Me).
To cancel the changes and return to the default settings, click Restore
Defaults.
To close the dialog box without accepting any changes, click Cancel.
To define print settings (Windows 2000):
1. With your document open, click the command to print your
document. (In most Windows applications, the Print command is on
the File menu or toolbar.)
2. In the Print dialog box, if the Page Setup and Quality tabs do not
appear, click Properties. Otherwise, skip to Step 3.
3. On the Page Setup or Quality tab, specify the desired printer settings.
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4. To accept the changes, close the dialog box, and print the document,
click OK.
If available, to accept the changes and leave the dialog box open, click
Apply.
To cancel the changes and return to the default settings, click Restore
Defaults.
To close the dialog box without accepting any changes or printing the
document, click Cancel.
The General tab provides standard Windows settings for your printer
driver. For details about these settings, see your Windows user
documentation.
Viewing a Summary of Print Settings
3
As you work with the individual print settings on the different tabs, you
can view a summary of the current settings at any time.
To view a summary of print settings:
On Page Setup or Quality tab, click View Settings.
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Defining Page Settings
3
Page settings determine the following print results, as defined on the
Page Setup tab.
❏
Page Size
Click the size of the page you want to use for your printed document.
Usually, the page size specified here is the page size you specified
when you created your document in the Windows application.
If you want to define a custom size, see the “Defining a Custom Paper
Size” section in this chapter for details.
❏
Output Size
Click Match Page Size to specify that the print size should be
maintained based on the specified page size. If you click another
output size, the content of the document is automatically reduced or
enlarged to match the output size.
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❏
❏
Orientation
Click Portrait or Landscape to determine how your document is
oriented on the page when printed. Portrait prints the content of your
document across the narrower dimension of a rectangular sheet of
paper. Landscape prints the content of your document across the
wider dimension of a rectangular sheet of paper.
Page Layout
Click how many document pages you want to print on a single sheet
of paper.
If you specify to print more than one page on a sheet, in the Page
Order box, click the order in which you want the document pages to
appear on the printed page.
❏
Manual Scaling
If you select to print only one document page per sheet of paper, click
to reduce or enlarge the contents of the document when printed.
Then, type or click the percentage of reduction or enlargement.
Defining a Custom Paper Size
3
When selecting the page or output size, you can choose a custom form
size. The software is initially installed with the following custom-sized
form names: Form 1, Form 2, Form 3. You redefine these custom forms as
needed, based on your preferred height and width dimensions.
The procedures for defining a custom paper size are different based on
whether you are using Windows 95/98/Me or Windows NT/2000.
Defining a Custom Paper Size (Windows 95/98/Me)
Follow these instructions to define a custom paper size if you are using
Windows 95/98/Me.
To define a custom paper size (Windows 95/98/Me):
1. On the Page Setup tab, click Custom Paper Size.
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2. In the Custom Paper Size Setting dialog box, under Custom Paper
List, click an existing form name.
3. If you want to assign a new name to the custom-sized form you are
defining, type a name in the Name box.
4. Click the unit of measure by which you want to define the size of
your paper.
5. In the Paper Size boxes, type or click the width and height of the
custom size.
You must set the height greater than the width.
6. To save the custom size, click OK.
To return the settings to their default values, click Restore Defaults.
To cancel the changed settings, click Cancel.
Your custom-sized paper is now available in the Page Size and Output
Size boxes on the Page Setup tab.
Defining a Custom Paper Size (Windows NT/2000)
Follow these instructions to define a custom paper size if you are using
Windows NT/2000.
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Meeting Size Requirements
When defining the custom form, the size and printer area margins you set
must meet certain requirements.
When setting the custom size:
The width and height must meet the following minimum and maximum
measurements:
❏
❏
Width: 7.62 cm (3.00 inches) to 21.59 cm (8.50 inches)
Height: 12.70 cm (5.00 inches) to 35.56 cm (14.00 inches).
The height must be greater than the width.
When setting the printer area margins:
The margins must be set as follows (if you set the custom-sized width less
than 21.20 cm (8.35 inches)):
❏
❏
❏
❏
Top margin: 0.20 cm (0.08 inch)
Bottom margin: 0.60 cm (0.24 inch)
Left margin: 0.20 cm (0.08 inch)
Right margin: 0.20 cm (0.08 inch).
If you set the custom-sized width greater than 21.20 cm (8.35 inches), you
must calculate the left and right printer area margins as follows:
[width] minus 20.80 cm (8.19 inches) divided by 2 equals [left/right
margin]
For example, if you set the width to 21.59 cm (8.50 inches), calculate the
left and right margins as follows:
21.59 cm (8.50 inches) minus 20.80 cm (8.19 inches) divided by 2
equals 0.395 cm (0.155 inch)
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Defining and Assigning the Custom Form
First, you need to define the custom-sized form to make it available on
your system. Next, you assign the newly defined form as an available
setting in your printer driver.
To define a custom form on your system:
1. On the Windows desktop, click Start, point to Settings, and then click
Printers.
2. In the Printers window, on the File menu, click Server Properties.
3. In the Print Server Properties dialog box, on the Forms tab, click
Create A New Form.
4. In the Form Description For box, type a name or description for your
custom-sized form.
5. Click the unit of measure by which you want to define the
dimensions of your form.
6. In the Paper Size boxes, type the width and height of your form.
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7. In the Printer Area Margins boxes, type the appropriate margins for
your form.
8. Click Save Form. Then, click Close to close the dialog box.
To assign the custom form in your printer driver:
1. In the Printers window, right-click the printer icon.
2. On the displayed menu, click Properties.
3. In the Printer Properties dialog box, click the Select Forms tab.
4. In the Selected Forms list, click the form name that you want to
replace with your custom-sized form.
5. Click Change Forms.
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6. In the Change Forms dialog box, in the Available Forms list, click the
custom-sized form to want to assign.
You can click the preferred unit of measure for reviewing the size of
the selected form.
7. Click OK.
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The custom-sized form becomes available in your printer driver and can
be selected in the Page Size and Output Size boxes on the Page Setup tab.
Defining a Print Overlay
3
You can print your document with an image in the foreground or
background. For example, you may want to print your company’s logo
on letters. Once you select the image you want to use, you can set the
placement, position, and size of the overlay. As you define the settings, a
graphic illustration provides a preview of the overlay image.
The overlay image file must be available in Windows bitmap (.BMP) or
metafile (.WMF) format.
To define a print overlay:
1. On the Page Setup tab, click Overlay.
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2. In the Overlay dialog box, do one of the following:
•
•
In the File Name list, click an existing overlay image.
To select a new overlay image file, click Browse. Then, in the
Select File dialog box, type or click the path and file name for the
image that you want to use. Then, click OK.
3. Under Overlay Placement, click whether you want the image in the
foreground or background of your printed document.
4. Click the unit of measure by which you want to define the position
and size of the overlay image.
5. In the Position boxes, type or click the desired position of your
background image, from the left and top edges of the paper.
6. In the Size boxes, type or click the height and width of the overlay
image.
7. To update the preview overlay image if you type, rather than click,
the position and size, click Preview.
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When you type, rather than click, the actual values, the preview
illustration of the overlay image does not automatically reflect the
changes.
8. To save your overlay settings, click OK.
To return the position and size settings to their original values, click
Restore Defaults.
To cancel your changed settings, click Cancel.
Defining Quality Print Settings
3
Quality print settings determine the following print results, as defined on
the Quality tab.
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❏
❏
Resolution
Click the resolution, in dots per inch (dpi) for your printed document.
Usually, the higher the resolution, the sharper the appearance of the
document. However, print speed may be slower.
Halftoning
Click the desired halftoning method, that determines the dark and
light shadings in your grayscale images:
•
Pattern 1
Click for standard halftoning.
•
Pattern 2
Click for halftoning that uses a different pattern than Pattern 1.
•
Smooth
Click for near-photographic quality printing.
❏
❏
Brightness
Move the slider, or type or click the percentage, to increase or
decrease the level of brightness of your image. The lower the
brightness, the darker the image.
Contrast
Move the slider, or type or click the percentage, to increase or
decrease the level of difference between the darker and lighter parts
of your image. The lower the contrast, the smaller the difference
between the darker and lighter parts of the image.
Conserving Toner When Printing
3
You can conserve the amount of toner that is used when printing a
document. For example, if you are printing a draft copy of a report, you
may prefer to print with a reduced amount of toner, until you are ready to
print the final version.
To conserve toner when printing:
1. On the Quality tab, click More Options.
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2. In the More Options dialog box, click Toner Saver.
3. To save your setting, click OK.
To return the setting to its default value, click Restore Defaults.
To cancel your changed setting, click Cancel.
Adding a Print Profile
3
After you define the settings on the Page Setup and Quality tabs, you can
save the settings as a print profile for future use. For example, one print
profile may be appropriate when printing a Word document, and another
when printing a Photoshop graphic. To quickly set options for printing
your next document, you can select your saved print profile.
To add a print profile:
1. On the Page Setup and Quality tabs, define your print settings. Then,
click Add.
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2. In the Add Profile dialog box, enter a name for the new print profile
in the Name box.
3. In the Icon box, click an icon to associate your new print profile.
4. In the Comment box, type an internal description of the print profile.
5. To review the print settings that will be saved as a print profile, click
View Settings.
6. To save the profile, click OK.
To cancel your settings, click Cancel.
Using a Print Profile
3
Once you have added print profiles, you can use any particular profile
when printing a document.
To use a print profile:
On the Page Setup or Quality tab, click the desired print profile in the
Profile box.
The settings saved for the selected profile appear on the tabs.
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Editing a Print Profile
3
After adding print profiles, you can edit a print profile to accomplish one
of the following:
❏
❏
❏
❏
❏
Change information about a print profile (name, icon, or comments)
Adjust the display order of the existing profiles
Export a print profile to a file
Import a print profile from a file
Delete a print profile.
To edit a print profile:
On the Page Setup or Quality tab, click Edit.
For further instructions, see the corresponding sections that follow.
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Changing Information About a Print Profile
3
For easier reference, you may want to assign a different name or icon to a
print profile, or record additional comments about the intended use of the
print profile.
To change information about a print profile:
1. In the Edit Profile dialog box, in the Profile List box, click the print
profile that you want to edit.
2. Enter your changes for the name, icon, and comments.
3. To save the profile, click OK.
To cancel your settings, click Cancel.
Adjusting the Display Order
3
The print profiles display on the Page Setup and Quality tabs in a
particular order. If the current order is not convenient for you, you can
adjust the display order.
To adjust the display order of the print profiles:
1. In the Edit Profile dialog box, in the Profile List box, click the print
profile that you want to move.
2. Click Move Up or Move Down to move the profile as desired.
Move Up
Move Down
3. To save the change, click OK.
To cancel your change, click Cancel.
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Exporting a Print Profile
3
To keep the number of print profiles to a minimum, you can export a
print profile as a file (with the file name extension .cfg). Once a print
profile is exported, you can delete the print profile from the list. Anytime
you need the print profile, you can import the file, to use the print profile
again.
To export a print profile as a file:
1. In the Edit Profile dialog box, in the Profile List box, click the custom
print profile that you want to export. Then, click Export.
2. In the Save As dialog box, type or click the path and file name.
3. Click OK.
Importing a Print Profile
3
If you have a print profile that you exported to a file and then deleted,
you can import the file to use the print profile again.
To retrieve a print profile from a file:
1. In the Edit Profile dialog box, in the Profile List box, click Import.
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2. In the Open dialog box, type or click the path and file name for the
print profile.
3. Click OK.
Deleting a Print Profile
3
When you decide that you no longer need a print profile, you can delete it
(for example, after exporting the print profile).
To delete a print profile:
1. In the Edit Profile dialog box, in the Profile List box, click the print
profile that you want to delete.
2. Click Delete.
Displaying Printer Driver Information
3
You can display information about your printer driver, such as the
version and copyright.
To display printer driver information:
On the Quality tab, click About.
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Defining Default Print Settings
3
You can access printer driver settings directly from the Windows
desktop, before actually printing a document, to change the default print
settings.
To set the default printer settings:
1. On the Windows desktop, click Start, point to Settings, and then click
Printers.
2. In the Printers window, click the printer icon.
3. On the File menu, click Properties (Windows 95/98/Me), Document
Defaults (Windows NT), or Printing Preferences (Windows 2000).
4. In the Properties dialog box (Windows 95/98/Me), Printer Default
dialog box (Windows NT), or Printing Preferences dialog box
(Windows 2000), on the Page Setup and Quality tabs, specify your
changes and click OK.
The following tabs provide standard Windows settings for your printer
driver: General, Details, and Sharing tabs in Windows 95/98/Me;
General, Ports, Sharing, and Security tabs in Windows NT/2000,
Scheduling tab in Windows NT, and Advanced tab in Windows 2000.
For details about these settings, see your Windows user documentation.
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Chapter 4
4Frequently Asked Questions
Contents of this chapter:
❏
❏
❏
❏
❏
Printer Cannot Be Initialized. ................................................................4-2
Installation Is Displaying Unexpected Behavior. ...............................4-2
Documents Are Not Printing Correctly...............................................4-4
Paper Is Not Loading Correctly. ...........................................................4-6
The Print Quality Is Not Satisfactory. ..................................................4-7
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Printer Cannot Be Initialized.
4
❏
Is the operation panel blank?
You might have a power problem. Check that the power cord is plugged
securely into the printer, and that your electrical source is OK. You
should have the printer connected directly to its own AC outlet and not
connected to a power strip to which your computer is connected.
❏
Is the printer set to the correct port?
Make sure that the printer is configured for the correct port in the Printer
Properties dialog box. If your printer is connected to a parallel port, be
sure that the printer is the only device configured to the port. Remove any
switch boxes, zip drives, tape backups, docking stations, or scanners from
the port if necessary. Check both ends of the printer cable to be sure that it
is securely fastened.
Installation Is Displaying Unexpected
Behavior.
4
❏
For Windows 98 with parallel port connection: When restarting after
installation, is the system trying to install the printer driver again?
When you restart the computer after installing the printer driver, you
may encounter one of the following situations:
❏
Found new hardware wizard displays.
If this occurs, click Cancel.
❏
Prompt for printer driver installation disk displays.
If this dialog box displays, do one of the following:
•
•
If Cancel is available, click Cancel.
If Cancel is not available, click OK. Then insert the printer driver
installation disk into your disk drive and browse to the
\Setup\English\WinBJ\A\Disk1 folder.
4-2 Frequently Asked Questions
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❏
For Windows 2000 with USB port connection: Are you not able to
complete the installation of the printer driver?
During the installation, you may be unable to continue beyond the dialog
box prompting you to connect your printer cable to your port. (If you
cannot continue, the system is unable to display the found new hardware
wizard, described in Step 6 in the “Installing the Software” section in
Chapter 2.)
In this situation, you need to exit the setup, remove the device from the
Windows Device Manager, and restart the installation process.
To resolve this situation:
1. Click No in the dialog box prompting you to connect your cable, and
exit the setup.
2. Remove the device from the Windows Device Manager. The device
may appear listed as Canon FAX-L280 or Unknown Device.
To remove the device: Click Start, point to Settings and then click
Control Panel. In the Control Panel window, double-click System. On
the Hardware tab, click Device Manager. Under Universal Serial Bus
Controllers or Other Devices, click the device and press the Delete
key.
If you are unable to remove the device, unplug the printer from the
electrical outlet to turn it off. Then, plug the printer into the electrical
outlet again.
3. Disconnect your printer cable from the port.
4. Start the installation process again. For instructions, see Chapter 2,
“Installing the Printer Driver.”
❏
For Windows 98/Me with USB port connection: Are you not able to
complete the installation of the printer driver?
During the installation, you may be unable to continue beyond the dialog
box prompting you to connect your printer cable to your port.
In this situation, you need to exit the setup, remove the device from the
Windows Device Manager, and restart the installation process.
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To resolve this situation:
1. Click No in the dialog box prompting you to connect your cable, and
exit the setup.
2. Remove the device from the Windows Device Manager. The device
may appear listed as Canon FAX-L280 or Unknown Device.
To remove the device: Click Start, point to Settings and then click
Control Panel. In the Control Panel window, double-click System. On
Device Manager tab, under Universal Serial Bus Controllers or Other
Devices, click the device and press the Delete key.
If you are unable to remove the device, unplug the printer from the
electrical outlet to turn it off. Then, plug the printer into the electrical
outlet again.
3. Disconnect your printer cable from the port.
4. Start the installation process again. For instructions, see Chapter 2,
“Installing the Printer Driver.”
Documents Are Not Printing Correctly.
4
❏
Is the operation panel blank?
You might have a power problem. Check that the power cord is plugged
securely into the printer, and that your electrical source is OK.
❏
Is the printer warm to the touch?
The printer might have overheated and shut down. Turn the printer off
and let it cool down for several minutes. Try using it again. Be aware that
when you turn the printer off, any unprinted documents are cleared from
printer memory. Unprinted documents can include received faxes
waiting to be printed or scheduled faxes waiting to be sent.
❏
Is the ALARM light on?
If you are unable to resolve the error displayed in the LCD, turn off the
printer. Wait 15 seconds and plug it in again to turn on the power. The
ALARM light should go out.
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❏
Does paper not come out of the printer?
If your printer is connected to a parallel port, check that you have a bi-
directional parallel cable connecting the printer to your PC. Check your
computer’s setup to be sure the primary parallel port is set to the
appropriate printer port, for example, LPT1 or LPT2. Make sure the Print
Setup option of your printing application shows your printer as the
printer selected.
❏
❏
Does the job not print when using DOS?
The printer driver can be used to print documents only in Windows; it
cannot print a document in DOS.
Is the document printing with undesirable results?
You may experience undesirable results when printing a document if you
have the Windows Printing System (or other bi-directional device, such
as a later model laser printer) installed on your computer and you are
attempting to use the same port on which you also have the printer
connected. Be sure that the printer is the only device configured to a
particular port. The printer operates properly only with a dedicated
parallel port.
❏
Is the document not printing?
If your document is not printing, consider the following.
❏
The printer driver may not have installed fully.
To verify if the installation was incomplete, display the Start menu on
the Windows desktop. If the Canon FAX-L280 item does not appear,
you need to complete the printer driver installation.
To do so, insert the installation disk into your disk drive.
Follow the on-screen instructions to complete the installation.
(If installation does not start automatically, click Start, and then click
Run. In the Run dialog box, type D:\SETUP\ENGLISH\SETUP.EXE
(where D: is your disk drive containing the installation disk), and then
click OK.)
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❏
You need to check your Windows application settings.
To determine if your Windows application settings may be the
problem, print a test page with your printer driver. To do so, open the
printer properties dialog box. On the General tab, click Print Test
Page.
If the test page prints successfully, the printer and printer driver are
set up appropriately. Therefore, check the settings for your Windows
application.
❏
You may need to remove and reinstall the printer driver.
To determine if you need to remove and reinstall the printer driver,
print a test page (as described in the previous item). If the test page
does not print successfully, remove the printer driver, and then
reinstall (as described in Chapter 2).
❏
Are you unable to print to a shared printer?
If you are using a client system that is set up to use a shared printer, yet
you are unable to print to the shared printer, check the following:
❏
❏
❏
That the server system, to which the printer is connected, is turned on
That the server system has set the printer to be shared
That the server system is set to allow your system access to the shared
printer.
Paper Is Not Loading Correctly.
4
❏
Does paper not load into the printer?
The paper feeder might contain too many sheets or paper might not be
inserted all the way into the feeder.
❏
Does paper not feed through one sheet at a time?
Be sure to fan the stack of paper before placing it in the feeder.
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❏
Is an envelope not loading correctly?
Make sure you do not stack more than 7 envelopes in the feeder tray.
The Print Quality Is Not Satisfactory.
4
❏
Is some of the document content not printing?
If some of the document content is not printing, check that the printer
cable is securely plugged in at both ends. Make sure your cable does not
exceed the maximum length: 2 meters (6.6 feet) for a parallel cable, 5
meters (16.4 feet) for a USB cable. Check your application’s print setup to
make sure your printer is selected.
❏
Does some of the document content not fit on the page?
Make sure paper is aligned correctly in the paper feeder. Check that
margins and paper size are set correctly in your printing application.
Also, check that the scaling is set appropriately in the printer driver
settings. The scaling may be set to enlarge the document page to a size
that is too large for the paper.
❏
❏
Is printing not clear?
Check the print resolution. A higher resolution prints more clearly.
Do fonts not print smoothly?
Bitmapped fonts designed for dot matrix printers will not look smooth
when printed by your high-resolution printer. Choose another font. Make
sure you install an outline font manager such as Adobe Type Manager or
Bitstream Facelift, or that you choose a TrueType font.
❏
Is the printing not dark enough?
Check the print settings, such as the print resolution, brightness, and
contrast. Try replacing the toner cartridge.
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❏
❏
Did a toner low warning appear while printing?
If you want to continue printing your document, even though you are
low on toner, change the TONER SUPPLY LOW setting on the printer
from RX TO MEMORY to KEEP PRINTING. (Even if the toner cartridge
is out of toner, the document will not be stored in memory.)
Do vertical white streaks appear?
Vertical white streaks may appear when the error message REPLACE
CARTRIDGE is displayed. This situation indicates that the toner level is
low or that the toner is unevenly distributed in the cartridge.
To resolve the situation, open the printer cover and remove the toner
cartridge. Gently rock the cartridge from side to side five or six times to
evenly distribute the toner inside. Replace the cartridge in the printer, and
close the printer cover.
If redistributing the toner does not resolve the situation, replace your
cartridge.
4-8 Frequently Asked Questions
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Appendix A
ASharing Your Printer Cross-Platform in
Windows NT/2000
If you are using Windows NT/2000, you may need to set up an alternate
or additional driver in the following situations:
❏
Windows NT/2000 server system sharing with Windows 95/98/Me
client systems
❏
Windows 2000 server system sharing with Windows NT client
systems.
The procedures vary somewhat based on whether you are using
Windows NT or Windows 2000.
Sharing Your Printer in Windows NT
0
Follow these instructions if you are sharing your printer on a Windows
NT server system with Windows 95/98/Me client systems.
For the setup procedure, it is recommended that you have the printer
driver installation disk available during the setup.
To set up the printer for sharing:
1. On the server system, on the Windows taskbar, click Start.
2. On the Start menu, point to Settings. Then, click Printers.
3. In the Printers window, click the printer icon.
4. On the File menu, click Sharing.
5. In the Properties dialog box, on the Sharing tab, click Shared.
Appendix A
Sharing Your Printer Cross-Platform in Windows NT/2000 A-1
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6. In Share Name box, type a name you want to assign to the shared
printer.
7. Under Alternate Drivers, click Windows 95. Then, click OK.
8. Follow the on-screen instructions.
•
When prompted to insert the Windows 95 Flat Share disk into
your disk drive, insert the printer driver installation disk instead.
•
When prompted for an .inf file, browse the printer driver
installation disk for the following folder:
\Setup\English\WinBJ\A\Disk1
Sharing Your Printer in Windows 2000
0
Follow these instructions if you are sharing your printer on a Windows
2000 server system with Windows 95/98/Me or Windows NT client
systems.
During the setup, have the printer driver installation disk available.
To set up the printer for sharing:
1. On the server system, on the Windows taskbar, click Start.
2. On the Start menu, point to Settings. Then, click Printers.
3. In the Printers window, click the printer icon.
4. On the File menu, click Sharing.
5. In the Properties dialog box, on the Sharing tab, click Shared As.
6. In the Shared As box, type a name you want to assign to the shared
printer.
7. Click Additional Drivers.
8. Follow the on-screen instructions:
A- 2 Sharing Your Printer Cross-Platform in Windows NT/2000
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•
When prompted in the Additional Drivers dialog box, click the
environment you want to support on your Intel Pentium system:
Windows 95/98, or Windows NT 4.0.
•
•
When prompted to insert your Windows 2000 disk in your disk
drive, insert the printer driver installation disk instead.
When prompted for an .inf file, browse your printer driver
installation disk for the following folder:
For setting up the Windows 95/98/Me driver:
\Setup\English\WinBJ\A\Disk1
For setting up the Windows NT driver:
\Setup\English\NTDrv\A\Disk1
Appendix A
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Appendix B
BInstalling from a Local or Network
Drive
If the printer driver software has been placed on a local or network drive,
you can install the software on your system from that drive, rather than
using the printer driver installation disk.
Installing the Software
4
You are ready to install the software once you have prepared your
system, as described in the “Before You Begin the Installation: a
Checklist” section in Chapter 2. In particular, and as a reminder, make
sure you:
❏
❏
Connect the printer cable if you are using a parallel port.
Do not connect the printer cable if you are using a USB port.
To install the software:
1. On the Windows desktop, click Start. Then click Run.
2. In the Run dialog box, browse to the drive and folder where the
printer driver software is located. In the folder containing the printer
driver software, locate the following folder and file, and click OK:
\SETUP\ENGLISH\Setup.exe
Appendix B
Installing from a Local or Network Drive B-1
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For Windows 98/Me: Wait for the system to complete the installation
of the printer driver.
For Windows 2000: See Step 6.
6. For Windows 2000 only with a USB port connection:
When the Found New Hardware Wizard appears during the setup,
and prompts you for additional information, specify how and where
the wizard should locate the driver files:
•
•
Search for a suitable driver for the printer
(Do not display a list of drivers.)
Specify a location.
When prompted, browse to the mapped drive and folder where
the printer driver software is located. In the folder containing the
printer driver software, locate the following folder, and click OK:
\Setup\English\W2KDrv\A\Disk1
7. When the setup is finished, if prompted, restart Windows.
The installation program determines whether Windows needs to be
restarted on your system.
Appendix B
Installing from a Local or Network Drive B-3
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If you want to remove the printer driver software from your system, see
the “Removing the Printer Driver” section in Chapter 2.
B- 4 Installing from a Local or Network Drive
Appendix B
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GGlossary
A
application
Software prepared for a specific function or set of functions. Examples of
an application program include word processing programs. Developers
who make application programs include drivers that support different
types of printers.
automatic feed
Method by which paper can be fed into the printer when the built-in
paper feeder is used.
B
bi-directional parallel interface port
An interface connection that is capable of both sending and receiving
information.
brightness
The relative proportion of light and dark areas. Decreasing brightness
darkens the overall image. Increasing brightness lightens the overall
image.
C
Centronics
An interface standard for parallel data transmission.
contrast
The degree of difference between the lightest and darkest areas of an
image. Decreasing contrast lightens the dark areas and darkens the light
areas. Increasing contrast darkens the dark areas and lightens the light
areas.
Glossary
G-1
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D
default setting
A system setting incorporated at the factory and permanently registered
in the application. Also, a value or a setting that the software assumes
until or unless you specify another value.
dpi
Dots per inch. A unit of measurement for indicating a printer resolution.
F
form
A custom paper size, with width and height dimensions defined by the
user.
G
graphic
A written, printed, or electronically displayed symbol or drawing. Also,
characters or text that have been generated by a computer graphics
application program.
grayscale
A color in black and white as a result of different intensities of black.
H
halftone
The process of converting a grayscale image to black dots and white
(unprinted) dots that simulate the gray shades in the original image.
K
kilobyte (KB)
A unit of measure, representing the binary number 1024, in thousand-
byte units.
L
landscape orientation
The horizontal print orientation in which a document is printed across the
wider dimension of a rectangular sheet of paper. This is the print mode
often used for wide tables of data or graphic images. Compare with
portrait orientation.
G- 2
Glossary
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local printer
A printer that is connected directly to your computer.
M
megabyte (MB)
A unit of measure, representing one million bytes.
N
network
A group of computers connected by cables or other means and using
software that enables them to share equipment (such as printers) and
exchange information.
O
orientation
The print orientation in which a document is printed either across the
narrower or wider dimension of a sheet of paper (portrait orientation or
landscape orientation, respectively).
overlay
Print data or an image (such as a logo or title) that is printed in the
foreground or background of all the pages of a document.
P
paper feed
Movement of a sheet of paper into the printer paper path.
portrait orientation
The vertical print orientation in which a document is printed across the
narrower dimension of a rectangular sheet of paper. This is the print
mode typical of most letters, reports, and other such documents.
Compare with landscape orientation.
printer driver
Software that sends printing instructions to a printer. The printer driver
keeps track of the attributes of a printer and the codes a program must
send to access those attributes.
Glossary
G-3
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R
resolution
The density of dots for any given output device, expressed in dots per
inch (dpi). Low resolution causes font characters and graphics to have a
jagged appearance, but prints faster than higher resolutions. Higher
resolution provides smoother curves and angles, as well as a better match
to traditional typeface designs, but prints more slowly.
S
scaling
Enlarging or reducing the printed image.
U
USB
Universal Serial Bus. A connectivity specification for attaching
peripherals to computers. It eliminates the need to install cards into
dedicated computer slots and reconfigure the system.
G- 4
Glossary
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IndexI
A
about
D
default print settings
defining 3-23
default printer driver
setting 2-7
displaying printer driver information 3-22
B
brightness
system requirement 1-3
setting 3-16
E
C
enlarging the print size
cable
setting manually 3-7
system requirement 1-3
change port
H
overview 2-10
computer processor
system requirement 1-2
conserve toner
setting 3-16
contrast
halftoning
setting 3-16
hard disk space
system requirement 1-3
hub for USB
setting 3-16
conventions
used in this guide 1-4
cross-platform
sharing the printer with Windows 2000 A-2
sharing the printer with Windows NT A-1
sharing the printer with Windows NT/2000,
overview A-1
custom paper size
defining (Win95/98/Me) 3-7
defining (WinNT/2000) 3-8
setting 3-7
from a local or network driver B-1
preparing for 2-2
procedure 2-4, B-1
shared printer 2-7
L
landscape
setting the print orientation 3-7
Index
I-1
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local drive
installing from B-1
changing connection to USB port 2-10
Point and Print
M
installing a shared printer 2-7
port
manual scaling
setting 3-7
changing from one USB to another 2-11
changing to parallel or USB 2-10
changing, overview 2-10
connecting as parallel when installing the
software 2-2
memory
system requirement 1-3
monitor
system requirement 1-3
connecting as USB when installing the
software 2-3
N
network drive
parallel or USB when installing 2-2
installing from B-1
setting the print orientation 3-7
a document in a Windows application 3-2
defining 3-13
print profile
O
operating system
system requirement 1-2
orientation
setting 3-7
output size
adding 3-17
setting 3-6
adjusting display order 3-20
changing name, icon, comments 3-20
deleting 3-22
overlay
defining 3-13
editing overview 3-19
exporting to a file 3-21
importing from a file 3-21
P
page layout
setting 3-7
page settings
defining 3-15
print settings
defining 3-6
page size
setting 3-6
default settings 3-23
paper size
defining (Win2000) 3-4
defining (Win95/98/Me/NT) 3-3
defining, an overview 3-2
defining a custom size (Win95/98/Me) 3-7
defining a custom size (WinNT/2000) 3-8
setting a custom size for printing 3-7
I- 2
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system requirements
described 1-2
viewing a summary 3-5
printer driver
overview 1-2
toner
removing 2-9
setting as the default 2-7
printer installation
procedure 2-4, B-1
sharing 2-7
saving 3-16
USB port
changing from one to another 2-11
changing to parallel port 2-10
connecting when installing the software 2-3
Q
quality settings
defining 3-15
R
view printer settings
reducing the print size
setting manually 3-7
remove printer driver
procedure 2-9
resolution
procedure 3-5
setting 3-16
S
save toner
setting 3-16
service pack
system requirement for Windows NT 4.0 1-
2
share the printer
cross-platform in Windows 2000 A-2
cross-platform in Windows NT A-1
cross-platform in Windows NT/2000,
overview A-1
setting up to share 2-8
setup overview 2-7
Index
I-3
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