Fax OperatiOn Guide
FS-3140MFp
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Safety Conventions in This Guide
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect
the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols
and their meanings are indicated below.
WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect
compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or
incorrect compliance with the related points.
Symbols
The
symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
.... [General warning]
.... [Warning of danger of electrical shock]
.... [Warning of high temperature]
The
symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
.... [Warning of prohibited action]
.... [Disassembly prohibited]
The z symbol indicates that the related section includes information on actions which must be performed. Specifics
of the required action are indicated inside the symbol.
.... [Alert of required action]
.... [Remove the power plug from the outlet]
[Always connect the machine to an outlet with a ground
connection]
....
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing. (fee required)
<Note>
Due to performance updating, information in this Operation Guide is subject to change without notice.
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Contents
Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Date and Time Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Connection to PBX (Europe only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Automatic Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
FAX Automatic Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
Cancelling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10
Using One-touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22
Dialing the Same Receiving System (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24
Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
Interrupt Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
Manual Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Manual Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
Remote Switch Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Printing/Forwarding Received Documents (Memory Forwarding) . . . . . . . . . . . . . . . . . . . . . . 4-13
Program Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-32
Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33
Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42
Other Convenient Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-46
Various Tools for Checking Transmission Results and Registration Status . . . . . . . . . . . . . . . . 5-2
Checking FAX Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Printing Administrative Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5
Reporting FAX Receipt Result by E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10
FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
Retry Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8
Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9
Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10
Media Type for Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11
DRD Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13
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Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15
Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24
Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-30
2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-31
Print all at once [Batch Print] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32
Select Key Set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-33
Prohibiting FAX Printing at Specified Times (Unusable Time) . . . . . . . . . . . . . . . . . . . . . . . . . 6-35
What is Network FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3
Indicators During Sending/Receiving Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Precautions When Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5
Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-2
Specifications (Fax function) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-6
Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-7
Received FAX Sizes and Paper Priority (Inch Model) . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-9
Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . Appendix-10
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Safety Information
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation
Guide before you start using the machine. Keep it close to the machine for easy reference.
When using the machine, refer to the Safety Guide (booklet) and the Operation Guide for the machine (on the CD-ROM) for
information on the topics below.
•
•
•
•
Caution Labels
•
Toner Container and Waste Toner
Box Replacement
Installation Precautions
Precautions for Use
Loading Paper
•
•
•
Clearing Paper Jams
Solving Malfunctions
Cleaning
Power supply/Grounding the machine
Do not connect this machine to the same outlet as an air conditioner or copier, etc.
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General Notice
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN
SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL
FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS
RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED
MESSAGES RESULTING THEREFROM.
Trademark Information
•
Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.
All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.
FCC PART 68 REQUIREMENTS
1
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear
side of the equipment to install Assembly Board is a label that contains, among other information, a product
identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone
company.
2
3
This equipment connects to the network via USOC RJ11C.
A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with
the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and
modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is
also compliant. See installation instructions for details.
4
The REN is used to determine the number of devices that may be connected to a telephone line. Excessive
RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not
all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be
connected to a line, as determined by the total RENs, contact the local telephone company. For products
approved after July 23, 2001, the REN for this product is part of the product identifier that has the format
US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of
0.3). For earlier products, the REN is separately shown on the label.
5
6
If this equipment causes harm to the telephone network, the telephone company will notify you in advance that
temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone
company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint
with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or procedures that could
affect the operation of the equipment. If this happens the telephone company will provide advance notice in
order for you to make necessary modifications to maintain uninterrupted service.
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7
If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty
information:
If the equipment is causing harm to the telephone network, the telephone company may request that you
disconnect the equipment until the problem is resolved.
8
9
This equipment cannot be used on public coin service provided by the telephone company. Connection to Party
line service is subject to state tariffs. Contact the state public utility commission, public service commission or
corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this
equipment does not disable your alarm equipment. If you have questions about what will disable alarm
equipment, consult your telephone company or a qualified installer.
10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device, including FAX machines, to send any message unless such message clearly contains in a
margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time
it is sent and an identification of the business or other entity, or other individual sending the message and the
telephone number of the sending machine or such business, other entity, or individual. (The telephone number
provided may not be a 900 number or any other number for which charges exceed local or long-distance
transmission charges.)
In order to program this information into your FAX machine, you should complete the following steps: (Insure
that it will be transmitted, see Local FAX Name Registration on page 2-4, Local FAX Information Entry on
page 2-4, Date and Time Entry on page 2-6, and Selection of Transmit Terminal Identification (TTI) on page 2-
3.)
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line
cord.
1
2
Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a
wet basement or near a swimming pool.
Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
3
4
Do not use the telephone to report a gas leak in the vicinity of the leak.
Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS
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IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les
risques d'incendie, de choc électrique et de blessures. En voici quelques unes:
1
2
Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac
à laver, dans un sous-sol humide ou près d'une piscine.
Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut
présenter un risque de choc électrique causé par la foudre.
3
4
Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles
dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.
CONSERVER CES INSTRUCTIONS
CANADIAN IC REQUIREMENTS
"This product meets the applicable Industry Canada technical specifications"
"The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a
telephone interface. The termination on an interface may consist of any combination of devices subject only to the
requirement that the sum of the RENs of all the devices does not exceed five."
The REN (CANADA) of this product is 0.4.
CONDITIONS DE L'IC CANADIENNE
"Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada."
"L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être
raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison
quelconque de dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les
dispositifs n'excède pas 5."
Le IES (CANADA) pour ce produit est 0.4.
vii
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Declarations to European Directives
DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/
125/EC
We declare under our sole responsibility that the product to which this declaration relates is in conformity with the
following specifications.
Limits and methods of measurement for immunity
characteristics of information technology
equipment
EN55024
Limits and methods of measurement for radio
interference characteristics of information
technology equipment
EN55022 Class B
Limits for harmonic currents emissions for
equipment input current 16A per phase
EN61000-3-2
EN61000-3-3
Limitation of voltage fluctuations and flicker in low-
voltage supply systems for equipment with rated
current 16A
Safety of information technology equipment,
including electrical business equipment
EN60950-1
TBR 21
Terminal Equipment (TE); Attachment
requirements for pan-European approval for
connection to the analogue Public Switched
Telephone Networks (PSTNs) of TE (excluding TE
supporting the voice telephony service) in which
network addressing, if provided, is by means of
Dual Tone Multi Frequency (DTMF) signalling.
viii
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Technical regulations for terminal equipment
This terminal equipment complies with:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
TBR21
•
•
•
•
•
•
•
•
•
•
•
•
•
DE 08R00 National AN for D
DE 09R00 National AN for D
DE 12R00 National AN for D
DE 14R00 National AN for D
ES 01R01 National AN for E
GR 01R00 National AN for GR
GR 03R00 National AN for GR
GR 04R00 National AN for GR
NO 01R00 National AN for N
NO 02R00 National AN for N
AN 01R00 AN for P
AN 02R01 AN for CH and N
AN 05R01 AN for D, E, GR, P and N
AN 06R00 AN for D, GR and P
AN 07R01 AN for D, E, P and N
AN 09R00 AN for D
AN 10R00 AN for D
AN 11R00 AN for P
AN 12R00 AN for E
AN 16R00 General Advisory Note
DE 03R00 National AN for D
DE 04R00 National AN for D
DE 05R00 National AN for D
P 03R00
P 04R00
P 08R00
National AN for P
National AN for P
National AN for P
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Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone
networks (PSTN) in the following countries:
„Austria
„Germany
„Greece
„Cyprus
„Czech
„Liechtenstein „Slovakia
„Belgium
„Lithuania
„Hungary
„Iceland
„Ireland
„Italy
„Slovenia
„Luxembourg
„Malta
„Bulgaria
„Spain
„Sweden
„Denmark
„Estonia
„Finland
„France
„Norway
„Poland
„Switzerland
„The Netherlands
„United Kingdom
„Latvia
„Portugal
„Romania
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Introduction
About This Guide
This guide consists of the following chapters.
Explains the parts of the machine and keys on the operation panel.
Explains the settings required before using fax.
Explains general usage of the fax function such as sending originals and receiving originals.
Explains convenient fax functions such as setting the transmission time, continuous sending of the same originals to
multiple recipients and scheduling the next transmission. Also explains advanced fax communication such as limiting
the destinations and systems from which you receive originals, as well as forwarding, saving, and printing the
received originals for each requirement. Furthermore, explains sub address communication functions of the machine
that are compatible with other makers’ systems and job accounting functions convenient for checking the
communication status of fax.
Explains how to check the status of recent transmissions on the message display. Also, explains how to print
administrative reports to check communication results and settings and registration status of the machine.
Explains various settings and registration pertaining to functions, such as adjusting the volume of the alarm sound.
Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included CD-ROM
(online manual) as well.
Explains how to respond to error indications and trouble.
Explains character entry and the specifications of the machine.
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Conventions in This Guide
The following conventions are used depending on the nature of the description.
Convention
Bold
Description
Example
Press the Start key.
Indicates the operation panel
keys or a computer screen.
[Regular]
Indicates a selection item on the Select [System].
Message Display.
Italic
Indicates a message displayed
on the Message Display.
Ready to copy is displayed.
Used to emphasize a key word,
phrase or references to
additional information.
For more information refer to Sleep and
Auto Sleep on page 3-5.
Note
Indicates supplemental
information or operations for
reference.
NOTE:
Important
Caution
Indicates items that are required
or prohibited so as to avoid
problems.
IMPORTANT:
Indicates what must be
observed to prevent injury or
machine breakdown and how to
deal with it.
CAUTION:
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1
Part Names and Functions
This chapter explains the names of parts of the fax device.
For other parts, refer to the machine’s Operation Guide.
• Operation Panel ......................................................................................................1-2
• Machine...................................................................................................................1-4
1-1
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Part Names and Functions
Operation Panel
For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s
Operation Guide.
Displays the Address Book screen, where you can add destinations.
Calls the previous destination. Also used to enter a
Displays the System Menu/Counter
menu screen.
pause when entering a FAX number.
Displays the Confirm Destination screen, where you can edit and delete
destinations.
Displays the Status/Job Cancel screen.
Displays the Add Destination screen, where you can add
destinations.
Switches between on-hook and off-hook when
manually sending a FAX.
Displays the
Copy screen.
Message Display. Check what is shown
here while operating the machine.
Selects the menu displayed
at the lower right in the
Message Display.
Displays the FAX screen.
Blinks while
data is sending/
receiving.
Displays the Send screen.
Blinks during printing
operation.
Selects the menu displayed
at the lower left in the
Message Display.
Displays the Document Box screen.
Used to call destinations registered to
the one-touch key numbers (1 to 22).
Also used to register and delete call
destinations.
Shifts to switch the one-touch key numbers
(1 to 11 and 12 to 22).
Lamp is lit while shifted (12 to 22).
1-2
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Part Names and Functions
1
Used to select a menu item, move the cursor when
entering characters, change a value, etc.
Clears entered numbers and characters.
Resets settings and displays the
basic screen.
Selects the chosen item or finalizes the
entered value.
Puts the machine to sleep or
wakes it up.
Displays the function menu for FAX.
Lit when the machine's
main power is on.
Numeric keys.
Enter numbers and symbols.
Ends operation (logs out)
on the Administration
screen.
Returns the Message Display to the
previous screen.
Used to register or recall
programs.
Lights or blinks when an error occurs.
Cancels the printing job in progress.
Blinks while the machine is accessing the memory.
Starts sending operations and processing for setting operations.
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Part Names and Functions
Machine
This chapter explains the names of parts of the fax device.
For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.
1
3
4
5
2
1
2
Operation panel Perform the fax operation with this panel.
Main power
switch
Set this switch to the ON (|) side when
performing the fax or copier operation. The
message display lights to enable operation.
3
MP (Multi
Purpose) tray
Set the paper in this tray when using a type of
paper other than the cassette (e.g., when
using special paper).
4
5
LINE connector
TEL connector
Connect the modular cord for the telephone
line to this connector.
When using a commercially available
telephone set, connect the modular cord to
this connector.
IMPORTANT: You cannot automatically receive a fax when the main power switch is turned off. To put the machine
to sleep, press the Power key on the operation panel.
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Part Names and Functions
Document Processor
1
6
7
8
9
10
6
7
Top cover
Open this cover when the original jammed in
the Document Processor.
Original width
guides
Adjust these guides according to the original
width.
8
9
Original table
Stack the sheet originals on this table.
Read originals are ejected onto this table.
Original eject
table
10 Opening handle Hold this handle when opening or closing the
Document Processor.
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Part Names and Functions
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2 Preparation Before Use
This chapter explains the preparation necessary before the machine is used.
There is no need for the customer to undertake this preparation if it has already been carried out
by a service representative.
• Selection of Telephone Line (Inch version only)......................................................2-2
• Selection of Transmit Terminal Identification (TTI) ..................................................2-3
• Setting the TTI information......................................................................................2-4
• Date and Time Entry ...............................................................................................2-6
• Connection to PBX (Europe only) ...........................................................................2-8
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Preparation Before Use
Selection of Telephone Line (Inch version only)
Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone
line will prevent you from sending fax.
1
2
3
4
5
6
7
8
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Transmission].
Press the OK key.
Press the U or V key to select [FAX Dialing Mode].
Press the OK key.
Press the U or V key to select [Tone(DTMF)] ,
[Pulse(10pps)] or [Pulse(20pps)] according to the type of
telephone line you are contracted with.
FAX Dialing Mode: a b
*Tone(DTMF)
1
*********************
2
3
Pulse(10pps)
Pulse(20pps)
9
Press the OK key.
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Preparation Before Use
Selection of Transmit Terminal Identification (TTI)
The transmit terminal identification (TTI) is the information about the machine (transmit terminal) to be printed out on
the fax on the receiving system. The information includes transmission date and time, the number of transmission
pages, and the Local FAX number/ID. This machine enables the user to select if the TTI is printed out on the fax on
the receiving system. Regarding the location of the information to be printed, you can select inside or outside of the
page image being sent.
2
NOTE: Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job
accounting has been enabled, and you send originals after entering an Account ID, the Account Name is printed.
1
2
3
4
5
6
7
8
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Transmission].
Press the OK key.
Press the U or V key to select [TTI].
Press the OK key.
Press the U or V key to select the desired location for
printing the information or [Off] if you don't want to print it.
TTI:
a b
*********************
1
*Off
2
3
Outside
Inside
9
Press the OK key.
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Preparation Before Use
Setting the TTI information
Register the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal identification (TTI)
area.
By registering the TTI data, the receiver can easily find out where the FAX came from.
Local FAX Name Registration
Register the local FAX name printed on in the transmit terminal identification.
NOTE: To change the entry, follow the same operation.
1
2
3
4
5
6
7
8
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Transmission].
Press the OK key.
Press the U or V key to select [Local FAX Name].
Press the OK key.
Enter the Local FAX Name to be registered. Up to 32
characters can be entered.
Local FAX Name:
B b
*
S
ABC
[ Text ]
9
Press the OK key.
Local FAX Information Entry
Register the local FAX information (local FAX number/ID) printed on in the transmit terminal identification (TTI) area.
The Local FAX ID is used for transmission limit purposes. (Refer to Transmission Restriction on page 6-15.)
1
2
3
4
5
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Transmission].
Press the OK key.
When you register the Local FAX Number, go to next
step. When you register the Local FAX ID, go to step 10.
Local FAX Number Entry
6
Press the U or V key to select [Local FAX Number].
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Preparation Before Use
7
8
Press the OK key.
Use the numeric keys to enter the local FAX number to
be registered. Up to 20 digits can be entered.
Local FAX Number: T b
2
*
S
NOTE: Press the Y or Z key to move the cursor.
To correct the number, press the Clear key to delete the digits
one by one before reentering the number. To delete all
entered digits and return to the default screen, press the
Reset key.
9
Press the OK key.
Local FAX ID Entry
10 Press the U or V key to select [Local FAX ID].
11 Press the OK key.
12 Use the numeric keys to enter the local FAX ID number
Local Fax ID:
D b
in 4 digits.
(0000 - 9999)
****1409*
13 Press the OK key.
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Preparation Before Use
Date and Time Entry
Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based
on the time registered here, be sure to register the correct date and time.
IMPORTANT: Correct the time displayed on the operation panel regularly. The time displayed may deviate from the
current time due to errors.
1
2
3
In the Sys. Menu/Count. menu, press the U or V key to
select [Common Settings].
Sys. Menu/Count.: a b
3
4
System
User/Job Account
5 Common Settings
*********************
[ Exit ]
Press the OK key. The Common Settings menu appears.
Common Settings: a b
1
*********************
Language
2
3
Default Screen
Sound
[ Exit ]
Press the U or V key to select [Date Setting], and press
the OK key.
A login screen will appear. Then, enter the user ID and
password with administrator privileges to log in, and
press [Login] (the Right Select key).
Login User Name: L b
*******************
Login Password:
[ Login ]
4
The Date Settings menu appears.
Date Setting:
a b
*********************
1
Date/Time
2
3
Date Format
Time Zone
[ Exit ]
5
6
Press the U or V key to select [Time Zone].
Press the OK key. Time Zone appears.
Time Zone:
GMT Casablanca
a b
*GMT Greenwich
*********************
+01:00 Amsterdam
7
Press the U or V key to select your region, and press
the OK key.
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Preparation Before Use
8
Press the U or V key to select [Summer Time]. Summer
Time appears.
Summer Time:
*Off
2
a b
1
*********************
On
2
NOTE: If you select a region that does not utilize summer
time, the summer time setting screen will not appear.
9
Press the U or V key to select [On] or [Off], and press
the OK key.
10 Press the U or V key to select [Date/Time], and press
the OK key. The screen to enter the date of Date/Time
appears.
Date/Time:
Year Month Day
*2010* 01 01
(Time Zone:Greenwich)
a b
11 Press the Y or Z key to move to the item (Year / Month
/ Day) you want to enter.
Press the U or V key to set each item.
12 Press the OK key. The screen to enter the time of Date/
Date/Time:
a b
Time appears.
Hour Min. Second
****11 : 45: 50
(Time Zone:Greenwich)
13 Set the time.
Press the Y or Z key to move to the item (Hour / Min. /
Second) you want to enter.
Press the U or V key to set each item.
14 Press the OK key. Completed. is displayed and the
screen returns to the Date Settings menu.
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Preparation Before Use
Connection to PBX (Europe only)
When using this machine in environmentin which PBX (Private Branch Exchange) for connection to multiple phones
for business use is installed, perform the following PBX setting.
NOTE: Before connecting this machine to PBX, it is recommended to contact the company that installed the
PBX system to request connection of this machine. Note that correct operation cannot be guaranteed in
environment in which this machine is connected to PBX because the functions of this machine may be restricted.
PBX-Setting
Item
Setting value
Description
PSTN/PBX-setting
PSTN
Use when connecting this machine to a public
switched telephone network (default).
PBX
Use when connecting this machine to PBX.
Outside call number
setting
0 - 9
00 - 99
Set a number to access an outside line. For the
number, contact the PBX administrator.
1
Press System Menu/Counter.
2
3
Press U or V to select Adjust/Maint.. Press the OK key.
Press U or V to select Service Setting. Press the OK
key.
4
5
Press U or V to select FAX Call Set.. Press the OK key.
Press U or V to selectExchange Select.. Press the OK
key.
6
7
Press U or V to select PBX. Press the OK key.
Press U or V to select Dial No. to PSTN. Press the OK
key.
8
Use the numeric keys to enter the number to access the
outside line. Press the OK key.
Press [Exit] (the Right Select key) to return to the basic
screen.
2-8
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3 FAX Operation (Basic)
This chapter explains the following basic operations.
• Automatic Send.......................................................................................................3-2
• FAX Automatic Reception .......................................................................................3-8
• Cancelling Communication....................................................................................3-10
• Using the Address Book........................................................................................3-13
• Using One-touch Keys ..........................................................................................3-22
• Dialing the Same Receiving System (Redial)........................................................3-24
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FAX Operation (Basic)
Automatic Send
General transmission using the numeric keys is explained.
Switching to the Send Screen
1
Press the FAX key. Check that the basic send screen is
displayed.
Ready to send.
2009/05/25 12:30
NOTE: Depending on the settings, the Address Book
screen may appear. In this event, press Reset to display the
basic screen for sending.
Text+Photo 200x100dpi
[Orig.Img] [FAX Res.]
Selection of Transmission Method
2
There are two transmission methods - memory
transmission and direct transmission. The default is
memory transmission.
To select direct transmission, use the following
procedure.
1
2
3
4
5
Press the Function Menu key.
Press the U or V key to select [FAX Direct TX].
Press the OK key.
Press the U or V key to select [On].
Press the OK key.
Setting for Direct
transmission
Description
Off
Starts memory transmission.
After originals are scanned into memory, the communication starts.
On
Starts direct transmission.
Dials the receiving system, and after the communication has
started, originals are scanned.
NOTE: In direct transmission, you can designate only one
destination for one transmission.
Memory Transmission (When originals are placed in the document processor)
After originals placed in the document processor are scanned and stored in the memory, the receiving system is
dialed. This method is very convenient because you can have originals returned to you without waiting for sending of
the originals to be completed. It is suitable for sending multiple-page sheet originals.
Memory Transmission (When originals are placed on the glass surface)
This method is suitable for sending book originals that cannot be placed in the document processor. After originals
placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.
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FAX Operation (Basic)
NOTE: When continuous scan is set, you can continue with scanning of a next original after an original on the glass
surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued
scanning, and after all the originals have been stored in memory, the receiving system is dialed.
Direct Transmission (When originals are placed in the document processor)
3
After the telephone line has connected with the receiving system, scanning of the originals placed in the document
processor starts. When multiple-page originals are placed, each page is scanned after the previous one is sent.
Direct Transmission (When originals are placed on the glass surface)
This method is suitable for sending book originals that cannot be placed in the document processor. After the telephone line
has connected with the receiving system, the originals placed on the glass surface are scanned and sent.
NOTE: When continuous scan is set, you can continue with scanning of a next original after an original on the glass
surface has been sent. Every time one page is scanned, you perform an operation to allow continued scanning.
Placing Originals
3
Place the originals on the glass surface or in the
document processor. Refer to the machine’s Operation
Guide for placing originals.
Dial the Receiving System
4
Enter the fax number of the receiving system using the
numeric keys.
FAX No. Entry:
B b
*
NOTE: When you press the numeric keys to enter
numbers, the screen changes to the entry screen for the
fax number.
[ Chain ] [ Detail ]
NOTE: Up to 64 digits can be entered as the fax
number of the receiving system.
Spaces will be automatically inserted if you use Z at the
end of the row to advance the cursor before entering
more characters.
Use Y or Z to move the cursor.
To correct the number, press the Clear key to delete the
digits one by one before reentering the number. To
delete all entered digits and return to the default screen,
press the Reset key.
3-3
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FAX Operation (Basic)
Address Recall/Pause
Pressing this key adds about three seconds of waiting
time during dialing. For example, when dialing the
receiving system on an external line, you can use this
method to insert a pause before resuming dialing after
you dial a specific number.
Make detailed settings for sending as necessary. Press
[Detail] (the Right Select key) to display the FAX Detail
menu. Press the Y or Z key to select [Sub Address],
[Encrypted TX], [TX Start Speed] or [ECM] and change
settings, and then press the OK key.
FAX No. Entry:
0123456789
A b
*
[ Chain ] [ Detail ]
Key
Description
Sub Address
To communicate using the sub address, change this
setting. For details, refer to Sub Address
Encrypted TX
To send faxes using encryption, change this setting.
TX Start Speed
To change the transmission start speed, change this
setting. Select the speed from 33,600 bps, 14,400 bps,
and 9,600 bps.
ECM
ECM (error correction mode) is a function to
automatically resend an image that has not been
correctly sent or received due to the effects of noise on
the telephone line during transmission. To change the
ECM communication setting, change this setting.
On Hook
Press this key to connect to the telephone line.
When the FAX number has been entered, the machine starts
dialing to the receiving system.
After pressing this key, you can dial the number of the
receiving system using the numeric keys. For details, refer to
Dialing methods without using the numeric keys
•
•
•
NOTE: In addition to fax, you can include e-mail
transmission and/or folder (SMB/FTP) transmission in a
single transmission job (Multi Sending). For details, refer to
Sending in the Operation Guide for the machine.
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FAX Operation (Basic)
Selecting the Resolution
5
Select the resolution suitable for sending originals.
•200 × 100 dpi (Normal): when sending originals with
standard size characters
Typical character size: 10.5 point (example:
Resolution Resolution)
3
•200 × 200 dpi (Fine): when sending originals with
relatively small characters and thin lines
Typical character size: 8 point (example: Resolution
Resolution)
•200 × 400 dpi (Super Fine): when sending originals
with minute characters and lines
Typical character size: 6 point (example: Resolution
Resolution)
•400 × 400 dpi (Ultra Fine): when sending originals with
minute characters and lines more finely
Typical character size: 6 point (example: Resolution
Resolution)
NOTE: The default setting is 200 × 100 dpi (Normal).
The higher the resolution, the clearer the image. However,
higher resolution also means longer send times. Normally,
400 × 400 dpi (Ultra Fine) is recommended.
The machine does not support resolution of 300 × 300 dpi
when sending faxes. If you have selected 300 × 300 dpi, the
machine sends faxes after lowering the resolution to 200 ×
200 dpi (Fine).
The scan resolution should be equal to or higher than the fax
resolution. If the selected resolutions are not in this condition,
the machine automatically adjusts the resolution and
changes the selection.
1
2
3
4
Press the Function Menu key.
Press the U or V key to select [FAX Resolution].
Press the OK key.
Press the U or V key to select the desired
FAX Resolution:
a b
*********************
resolution.
1
*200x100dpi Norm.
2
3
200x200dpi Fine
200x400dpi S.Fin
5
Press the OK key.
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FAX Operation (Basic)
IMPORTANT:
•
If you select a high resolution, the image becomes
clearer. However, the higher the resolution is, the
longer the send time is.
•
When you send originals at a resolution of 200 × 400
dpi (Super Fine) or higher, the fax machine on the
receiving system needs to be capable of receiving
the originals at such image quality. When the
receiving system does not have such capability,
originals are sent at an image quality of 200 × 200
dpi (Fine).
Selecting the Density
6
Adjusting the density when scanning originals
•
•
Manual (-3 to +3): You can adjust the density using
seven levels.
Auto: The optimal density is chosen according to the
density of the originals.
1
2
3
4
Press the Function Menu key.
Press the U or V key to select [Density].
Press the OK key.
Press the U or V key to select [Auto] or [Manual].
Density:
*Auto
a b
*********************
1
2
Manual
5
6
Press the OK key. Proceed to the next step if you
selected [Manual] in step 4.
Press the U or V key to select the desired density.
Manual:
a b
*********************
1
u
Lighter -3
2
3
v
w
Lighter -2
Lighter -1
7
Press the OK key.
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FAX Operation (Basic)
Send Start
7
Press the Start key. Transmission begins.
3
Checking the Send Status
1
Press the Status/Job Cancel key.
2
3
Press the U or V key to select [Send Job Status].
Press the OK key. A list of send job statuses
Send Job Status: a b
0010 0123456789
appears.
b
*********************
r
0011
0017
p
Broadcast
9876543210
b
[ Cancel ] [ Menu ]
Cancelling the Transmission
1
In the above screen for checking send jobs, press
the U or V key to select the job you want to cancel.
2
Press [Cancel] (the Left Select key).
Send Job Status: a b
0010
0011
b
0123456789
Broadcast
r
p
0017
b
*********************
9876543210
[ Cancel ] [ Menu ]
3
Press [Yes] (the Left Select key). This cancels the
transmission.
NOTE: Pressing the Stop key on the operation panel
while originals are being scanned cancels the
transmission.
3-7
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FAX Operation (Basic)
FAX Automatic Reception
When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX-
dedicated reception. No special operation is required when receiving faxes.
NOTE: When you are receiving DRD service from a telephone company, change the reception method to [Auto
Reception Method
This machine allows the following five reception methods.
•
•
•
•
•
Auto (Normal)
Checking and Changing the Reception Method
1
Press the System Menu/Counter key.
2
3
4
5
6
7
8
9
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [RX Settings].
Press the OK key.
Press the U or V key to select [Auto(Normal)].
Press the OK key.
3-8
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FAX Operation (Basic)
Reception Starts
1
When a fax has been sent to you, the machine rings the
registered number of times, and then starts receiving the
fax.
After reception has started, the Receive indicator blinks.
3
NOTE: You can change the number of times the ringing
Reception Print
2
Received originals are output on the top tray with the
print side facing downward. Up to 500 sheets of plain
paper (80 g/m²) can be held on the top tray. However, the
number of sheets varies with the condition of the paper
to be used.
IMPORTANT:
•
When the number of sheets to be printed exceeds the
number of sheets that can be held, remove all the paper
on the top tray.
•
Even if the machine is not capable of printing due to
paper running out or a paper jam, it can still receive faxes
(memory reception).
Memory Reception
When the machine cannot print a fax due to paper running
out or a paper jams, it temporarily stores originals that have
been sent in the image memory. When the machine returns
to the printable state, printing starts.
During memory reception, FAX Reception Printing Jobs are
displayed on Printing Jobs of the Status screen. To print the
received originals, supply paper or remove jammed paper.
NOTE: For the Status screen, refer to the machine’s
Operation Guide.
3-9
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FAX Operation (Basic)
Cancelling Communication
The method for cancelling communication with this machine differs depending on the transmission method (memory
transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained
here.
Cancelling Memory Transmission (while originals are being scanned)
During memory transmission, to cancel scanning of originals,
press the Stop key on the operation panel.
Scanning of originals is canceled, and the originals are
ejected. When originals remain in the document processor,
take them out from the original output table.
Cancelling Memory Transmission (during communication)
During memory transmission, to cancel communication after it has started following the completed scanning of
originals, use the following procedure.
NOTE: If user management is set to On, the administrator or the user who performs the memory transmission can
be canceled the job.
You can cancel transmission by disconnecting the telephone line. For details, refer to Cancelling Transmission
1
Press the Status/Job Cancel key.
2
3
4
Press the U or V key to select [Send Job Status].
Press the OK key.
Press the U or V key to select the job you want to
cancel.
5
Press [Cancel] (the Left Select key).
Send Job Status: a b
0010
0011
b
0123456789
Broadcast
r
p
0017
b
*********************
9876543210
[ Cancel ] [ Menu ]
6
Press [Yes] (the Left Select key). Communication is
canceled.
NOTE: Canceling is also possible by pressing [Menu] (the
Right Select key), then selecting [Cancel Job] and pressing
the OK key.
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FAX Operation (Basic)
Cancelling and Sending Delayed Transmissions (Queued)
To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting
for the specified time, use the procedure below.
1
Press the Status/Job Cancel key.
3
2
3
4
Press the U or V key to select [Scheduled Job].
Press the OK key.
Press the U or V key to select the job you want to
cancel. Or, select the job you want to send immediately.
5
Press [Menu] (the Right Select key).
Scheduled Job:
a b
0011
0017
b
b
Broadcast
0324256345
0018
b
*********************
0756545865
[ Cancel ] [ Menu ]
6
Press the U or V key to select [Cancel Job]. Or, select
[Start Now] to send the job immediately.
7
8
Press the OK key.
Press [Yes] (the Left Select key). Communication is
canceled. Or, communication starts if sending the job
immediately.
Cancelling Direct Transmission
During direct transmission, to cancel communication during transmission, press the Stop key on the operation panel.
The originals that have been scanned are ejected, and the screen returns to the default screen for sending. When
originals remain in the document processor, take them out.
Cancelling Transmission (Disconnection of Communication)
When you cancel sending or receiving by disconnecting the telephone line during communication, use the following
procedure.
1
Press the Status/Job Cancel key.
2
3
Press the U or V key to select [FAX].
Press the OK key.
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FAX Operation (Basic)
4
5
Press [Line Off] (the Left Select key).
FAX:
b
Communicating...
[Line Off][ Log ]
Press [Yes] (the Left Select key). This disconnects the
line in communication.
Cancelling Polling or Bulletin Board Transmissions
To cancel a polling or bulletin board transmission, delete the polling transmission original saved in the polling box. For
information on how to delete the saved original, refer to Deleting Originals in a Polling Box on page 4-40.
3-12
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FAX Operation (Basic)
Using the Address Book
You can select the FAX destination from the Address Book.
Registering a New Destination
You can register new destinations to the Address Book. There are two registration methods - contact registration; and,
group registration for registering several contact registrations as a unit.
3
Contact Registration (fax)
Up to 100 destinations can be registered. Destination name, fax number, sub address communication, encryption,
transmission start speed, and ECM communication can be registered for each destination.
1
2
3
4
5
6
Press the System Menu/Counter key.
Press the U or V key to select [Edit Destination].
Press the OK key.
Press the U or V key to select [Addressbook].
Press the OK key.
Press [Menu] (the Right Select key).
Addressbook:
a b
*********************
k
Design
l
l
Fiala
Maury
[ Menu ]
7
8
9
Press the U or V key to select [Add Address].
Press the OK key.
Press the U or V key to select [Contact].
10 Press the OK key.
11 Press the Y or Z key to select [Address Number].
Detail:
C b
Address Number: 7/ 7
053
[ Edit ]
12 Press [Edit] (the Right Select key).
13 Use the numeric keys to enter any address number
Address Number:
(001 - 120)
*****053*
D b
between 001 and 120.
NOTE: An address number is an identification number for
each destination. You can select any available number out of
120 numbers - 100 for individuals and 20 for groups.
14 Press the OK key.
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FAX Operation (Basic)
15 Press the Y or Z key to select [Contact Name].
Detail:
Contact Name
Sally
C b
1/ 7
[ Edit ]
16 Press [Edit] (the Right Select key).
17 Use the numeric keys to enter the destination name to be
displayed in the Address Book. Up to 32 characters can
be entered.
Contact Name:
Sally
A b
*
S
ABC
[ Text ]
NOTE: For details on character entry, refer to
18 Press the OK key.
19 Press the Y or Z key to select [FAX Number].
Detail:
FAX Number:
0667640000
C b
3/ 7
b
[ Edit ]
20 Press [Edit] (the Right Select key).
21 Use the numeric keys to enter the destination FAX
FAX No. Entry:
0667640000
A b
number. Up to 32 digits can be entered.
*
S
[ Detail ]
Address Recall/Pause
Pressing this key adds about three seconds of waiting time
during dialing. For example, when dialing the receiving
system on an external line, you can use this method to insert
a pause before resuming dialing after you dial a specific
number.
22 Press [Detail] (the Right Select key) and then use the Y
or Z key to select [Sub Address]. If you do not use Sub
Address, proceed to step 28.
FAX Detail:
C b
1/ 4
Sub Address:
1234567890123
OOOOOOOOOO
[ Edit ]
23 Press [Edit] (the Right Select key).
3-14
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FAX Operation (Basic)
24 Use the numeric keys to enter the sub address. Up to 20
Sub Address:
1234567890123
C b
digits can be entered.
V
S
NOTE: A sub address can be entered using numerals from
0 to 9, spaces, and characters "#" and "*".
3
25 Press the OK key.
26 Use the numeric keys to enter the sub address
password. Up to 20 digits can be entered.
NOTE: A sub address password can be entered using
numerals from 0 to 9, spaces, and characters "#" and "*".
27 Press the OK key.
28 Use the Y or Z key to select [Encrypted TX]. If you do
FAX Detail:
Encrypted TX:
Key 02
C b
2/ 4
not use Encrypted TX, proceed to step 38.
0000
[ Change ]
29 Press [Change] (the Right Select key).
30 Press the U or V key to select [On].
31 Press the OK key.
32 Press the U or V key to select the desired encryption
key number.
33 Press the OK key.
NOTE: Register the encryption key in advance. For details,
34 Press the U or V key to select [On] or [Off].
35 Press the OK key. Proceed to the next step or step 38
when [On] or [Off] is selected in step 34, respectively.
36 Use the numeric keys to enter the encryption box
number (4 digits).
37 Press the OK key.
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FAX Operation (Basic)
38 Use the Y or Z key to select [TX Start Speed] or [ECM]
and change settings as necessary, and then press the
OK key.
FAX Detail:
TX Start Speed: 3/ 4
33600bps
C b
[ Change ]
Item
Description
TX Start Speed
To change the transmission start speed, change
this setting. Select the speed from 33,600 bps,
14,400 bps, and 9,600 bps.
ECM
ECM (error correction mode) is a function to
automatically resend an image that has not
been correctly sent or received due to the
effects of noise on the telephone line during
transmission. To change the ECM
communication setting, change this setting.
39 Use the Y or Z key to check if each item was entered
correctly.
40 Press the OK key.
41 Press the OK key again.
42 Use the Y or Z key to check if the destination was set
correctly.
43 Press the OK key. The destination is added to the
Address Book.
Group Registration
You can register several destinations that have been registered to be contacted as a unit. This method is convenient
because several destinations can be designated at one time. Up to 20 groups can be registered.
NOTE: Group registration requires destinations that have been registered as contact registration. Perform the
necessary contact registration in advance.
1
2
3
4
5
Press the System Menu/Counter key.
Press the U or V key to select [Edit Destination].
Press the OK key.
Press the U or V key to select [Addressbook].
Press the OK key.
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FAX Operation (Basic)
6
Press [Menu] (the Right Select key).
Addressbook:
a b
*********************
k
Design
l
l
Fiala
Maury
[ Menu ]
3
7
8
9
Press the U or V key to select [Add Address].
Press the OK key.
Press the U or V key to select [Group].
10 Press the OK key.
11 Press the Y or Z key to select [Address Number].
Detail:
C b
Address Number: 4/ 4
019
[ Edit ]
12 Press [Edit] (the Right Select key).
13 Use the numeric keys to enter any address number
Address Number:
(001 - 120)
*****053*
C b
between 001 and 120.
NOTE: An address number is an identification number for
each destination. You can select any available number out of
120 numbers - 100 for individuals and 20 for groups.
14 Press the OK key.
15 Press the Y or Z key to select [Group Name].
Detail:
Group Name:
C b
1/ 4
[ Edit ]
16 Press [Edit] (the Right Select key).
17 Use the numeric keys to enter the group name to be
displayed in the Address Book. Up to 32 characters can
be entered.
Group Name:
GUI Section
S
A b
*
ABC
[ Text ]
18 Press the OK key.
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FAX Operation (Basic)
19 Press the Y or Z key to select [Group Member].
Detail:
Group Member:
30
C b
3/ 4
[ Edit ]
20 Press [Edit] (the Right Select key).
21 Press [Menu] (the Right Select key).
Group Member:
a b
p
b
G
Sally
Morgan
Morgan
[ Menu ]
22 Press the U or V key to select [Add Member].
23 Press the OK key.
24 Press the U or V key to select the destination
(individual) you want to register to the group.
NOTE: You can search for a destination by destination
name.
25 Press [Menu] (the Right Select key).
26 Press the U or V key to select [Select].
27 Press the OK key.
28 To add more destinations, repeat steps 21 to 27.
29 Press the OK key.
30 Use the Y or Z key to check if the group was set
correctly.
31 Press the OK key. The group is added to the Address
Book.
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FAX Operation (Basic)
Selecting a Destination from the Address Book
Select a destination registered in the Address Book.
1
In the basic screen for FAX, press the Address Book
key.
Ready to send.
2009/05/25 12:30
3
Text+Photo 200x100dpi
[Orig.Img] [FAX Res.]
2
Press the U or V key to select [Address Book].
Select Addr Book: a b
t
*********************
Address Book
t
Ext Address Book
[ Exit ]
3
4
Press the OK key.
Press the U or V key to select the desired destination.
Addressbook:
a b
*********************
k
Design
l
l
Fiala
Maury
[ Menu ]
5
Press the OK key. The selected destination is registered
in the destination list.
Searching for a Destination
You can search for a destination registered in the Address Book.
1
In the basic screen for sending, press the Address
Book key.
2
3
4
5
Press the U or V key to select [Address Book].
Press the OK key.
Press [Menu] (the Right Select key).
Press the U or V key to select [Search(Name)].
Menu:
a b
1
2
Select
Detail
Search(Name)
3
*********************
6
Press the OK key.
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FAX Operation (Basic)
7
Use the numeric keys to enter the destination name for
which you want to search.
Search(Name):
ma
A b
*
S
ABC
[ Text ]
8
Press the OK key. The search result appears.
Changing/Deleting Registration Contents
You can change or delete the contents of destinations (contact) or groups.
1
2
3
4
5
6
Press the System Menu/Counter key.
Press the U or V key to select [Edit Destination].
Press the OK key.
Press the U or V key to select [Address Book].
Press the OK key.
Press the U or V key to select the destination or group
to edit.
Address Book:
a b
*********************
k
Design
l
l
Fiala
Maury
[ Menu ]
7
8
Press [Menu] (the Right Select key).
When editing the destination of a contact
registration
1
2
3
Press the U or V key to select [Detail/Edit].
Press the OK key.
Change the contents of the destination. For details,
When editing a group
1
2
3
Press the U or V key to select [Detail/Edit].
Press the OK key.
Change the contents of the group. For details, refer
to steps 11 to 18 in Group Registration. When
adding more destinations to the group, refer to
When deleting the destination of a contact
registration or group
1
2
Press the U or V key to select [Delete].
Press the OK key.
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FAX Operation (Basic)
3
Press [Yes] (the Left Select key). This deletes the
selected destination or group.
9
Press the OK key.
10 Press [Yes] (the Left Select key). The change or deletion
of the registration contents is reflected on the Address
Book.
3
Printing Address List
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of names or address numbers of the destinations.
1
2
3
4
5
6
Press the System Menu/Counter key.
Press the U or V key to select [Edit Destination].
Press the OK key.
Press the U or V key to select [Print List].
Press the OK key.
Press the U or V key to select [FAX List(Index)] or [FAX
List(No.)].
7
8
Press the OK key.
Press [Yes] (the Left Select key). The list is printed.
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FAX Operation (Basic)
Using One-touch Keys
With One-touch keys on the operation panel, you can invoke the Address Book.
Registering a New One-touch Key
You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 22 destinations
can be registered.
1
2
In the basic screen for FAX, press the One-touch key
that you want to register and hold it (2 seconds).
Press the U or V key to select the number to which you
want to register the destination.
Numbers 12 to 22 are the One-touch key numbers when
the Shift Lock key is pressed.
Select Key No.:
No. 1
a b
*********************
1
2
No. 12
[ Exit ]
3
4
Press the OK key.
Press the U or V key to select the destination (individual
or group) you want to register to the One-touch key from
the Address Book.
5
Press the OK key. The destination is added to the One-
touch key.
Selecting a Destination by One-touch Key
In the destination entry screen, press the One-touch key
where the destination is registered.
When recalling from One-touch keys 12 to 22, press the
Shift Lock key to turn on the lamp next to the keys, and then
press the One-touch key where the destination is registered.
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FAX Operation (Basic)
Changing/Deleting Registration Contents
You can change the destination registered to a One-touch key to another destination, or delete the registration
contents of the One-touch key.
NOTE: When changing the destination information in the Address Book, the information registered to the One-
touch key is updated.
3
1
2
In the basic screen for FAX, press the One-touch key
that you want to change and hold it (2 seconds).
Press the U or V key to select the number you want to
edit.
Select Key No.:
No. 1
a b
*********************
1
Numbers 12 to 22 are the One-touch key numbers when
the Shift Lock key is pressed.
2
No. 12
[ Exit ]
3
4
Press the OK key.
When changing the destination to another
destination
1
2
3
Press the U or V key to select [Edit].
Press the OK key.
Press the U or V key to select the new destination
(individual or group).
4
5
Press the OK key.
Press [Yes] (the Left Select key). The destination is
registered to the One-touch key.
When deleting registration contents
1
2
3
Press the U or V key to select [Delete].
Press the OK key.
Press [Yes] (the Left Select key). This deletes the
content registered to the One-touch key.
5
Press [Exit] (the Right Select key).
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FAX Operation (Basic)
Dialing the Same Receiving System (Redial)
Redial is a function allowing you to dial the last entered number once again.
Automatic Redial
This function automatically redials a receiving system that does not respond when you try to send fax.
No particular setting is required for automatic redial. Because the machine redials repeatedly at a regular interval, you
do not need to worry even when the communication by the receiving system is prolonged.
NOTE: When using direct transmission, the machine does not automatically redial.
You can change the number of automatic redials from between 0 and 14. For details, refer to Retry Times on page 6-8.
You cannot send delayed transmission immediately while the machine is waiting for redial.
Manual Redial (Recall)
Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the
fax to the same receiving system, press the Address Recall/Pause key, and you can call the receiving system you
dialed on the destination list.
1
Press the Address Recall/Pause key. The receiving
system you dialed is displayed on the destination list.
Ready to send.
2009/05/25 12:30
NOTE: When the last transmission included multi-address
transmissions and computers and e-mail destinations, they
are also displayed. If necessary, add or delete the receiving
system.
Text+Photo 200x100dpi
[Orig.Img] [FAX Res.]
2
Press the Start key. The transmission will start.
NOTE: Recall information is canceled in the following
conditions.
•
•
When you turn the power off
When you send a next fax (new recall information is
registered)
•
When you log out
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4 FAX Operation (Advanced)
This chapter explains the method to effectively use FAX.
• Delayed Transmission.............................................................................................4-2
• Broadcast Transmission..........................................................................................4-4
• Standby Transmission .............................................................................................4-5
• Interrupt Send..........................................................................................................4-6
• Chain Dial................................................................................................................4-7
• Manual Send ...........................................................................................................4-8
• Manual Reception ...................................................................................................4-9
• Sub Address Communication................................................................................4-25
• Sub Address Box Function....................................................................................4-27
• Program Dial .........................................................................................................4-32
• Polling Communication..........................................................................................4-33
• Account Management ...........................................................................................4-42
• Other Convenient Functions..................................................................................4-46
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FAX Operation (Advanced)
Delayed Transmission
When you have set a transmission start time, this function automatically sends originals at the preset time. You can
use delayed transmission together with the broadcast transmission function, etc.
The method for sending originals to one destination after setting the start time is explained here.
IMPORTANT: If the current time is incorrect, the communication cannot be performed correctly at the specified time.
If the indicated current time is incorrect, adjust the time correctly. In this case, adjust the time. For details, refer to
NOTE: You cannot select direct transmission.
Set the time from between 00:00 and 23:59 in one-minute increments.
Together with standby transmission and interrupt send, you can set up to 30 destinations for delayed transmission.
When two or more delayed transmissions are set for the same time, the communication will start in the order that the
delayed transmissions have been set. When delayed transmissions have been set in reverse order, however, sending
of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations.
You can cancel a delayed transmission any time before the specified transmission time. You can also send a delayed
transmission before the specified time. (Refer to Cancelling and Sending Delayed Transmissions (Queued) on
You can change destinations of a delayed transmission any time before the specified transmission time. (Refer to
Batch Transmission Function
When fax originals to be sent to the same destination are set to the same transmission start time with delayed
transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated
communication to the same destination and reduces the communication cost.
NOTE: You cannot send originals as a batch transmission in the case of direct transmission.
You cannot select destinations using a combination of direct entry and One-touch keys.
In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission
start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch
transmission.
When the transmission start time has come, and there are fax originals waiting for redial to the same receiving system,
the waiting originals are also sent together as a batch transmission.
When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as
a batch transmission.
1
2
3
4
5
6
7
Press the FAX key.
Place the originals.
Press the Function Menu key.
Press the U or V key to select [FAX Delayed TX].
Press the OK key.
Press the U or V key to select [On].
Press the OK key.
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FAX Operation (Advanced)
8
9
Press the Y or Z key to move the cursor position, and
enter hours and minutes.
Start Time:
Hour Min.
***11*: 45
(Current Time 11:45)
a b
Press the OK key.
4
10 Set the destination, and press the Start key.
Originals are scanned, and transmission begins at the
preset time.
Checking Scheduled Job
You can check the details of a scheduled job.
NOTE: For cancelling memory transmission or sending a scheduled job immediately, refer to Cancelling Memory
1
2
3
4
Press the Status/Job Cancel key.
Press the U or V key to select [Scheduled Job].
Press the OK key.
Press the U or V key to select the job you want to
check.
5
Press [Menu] (the Right Select key).
Scheduled Job:
a b
*********************
0011 Broadcast
b
0017
0018
b
b
0324256345
0756545865
[ Cancel ] [ Menu ]
6
7
8
9
Press the U or V key to select [Detail].
Press the OK key.
Press the Y or Z key to check the details of the job.
Press the OK key.
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FAX Operation (Advanced)
Broadcast Transmission
This function allows you to send the same originals to several destinations in one operation. The machine stores
(memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set
destination afterwards.
NOTE: You can send originals to up to 100 destinations in one operation.
You can use this function together with sub address communication and delayed transmission.
When direct transmission has been selected, it changes to memory transmission at the time of transmission.
1
2
3
Press the FAX key.
Place the originals.
Select the destination.
Enter the fax number
1
2
Use the numeric keys to enter the fax number.
Press the OK key. You can enter the next fax
number.
Select the destination from the Address Book
1
2
Press the Address Book key.
Press the U or V key to select the desired
destination.
3
Press the OK key. You can select the destination by
pressing the Address Book key.
Select the destination from the One-touch keys
Press all the One-touch keys to which necessary
destinations are registered.
Address Book on page 3-13. For details of One-touch keys,
You can select destinations using a combination of direct
entry, the Address Book and One-touch keys.
4
After selecting all the destinations, press the Start key.
Transmission begins.
NOTE: In addition to fax, you can include e-mail
transmission and/or folder (SMB/FTP) transmission in a
single transmission job (Multi Sending). For details, refer to
Sending in the Operation Guide for the machine.
4-4
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FAX Operation (Advanced)
Standby Transmission
During a communication, you can scan originals and schedule a next transmission. When the first communication is
completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you
do not need to wait when a communication has prolonged due to broadcast transmission.
NOTE: Together with delayed transmission, up to 30 transmissions can be scheduled.
You can use other functions such as broadcast transmission.
4
1
2
3
Press the FAX key.
Place the originals.
Select the destination, and set transmitting functions if
you want to use any.
4
5
Press the Start key. Scanning of the originals starts, and
the next transmission is scheduled.
When the communication is completed, the scheduled
transmission will begin.
4-5
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FAX Operation (Advanced)
Interrupt Send
During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even
when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the
machine will first send originals for which interrupt send has been set.
NOTE: When the number of standby transmissions and delayed transmissions has already reached 30, you cannot
use interrupt send.
Depending on the timing of the interruption, you may not be able to interrupt transmission immediately.
1
2
3
4
5
6
7
8
Press the FAX key.
Load the originals to be sent using Interrupt Send.
Press the Function Menu key.
Press the U or V key to select [FAX Direct TX].
Press the OK key.
Press the U or V key to select [On].
Press the OK key.
Set the destination, and press the Start key. The panel
display will switch to the standby screen, and the
transmission will start when transmission becomes
possible.
NOTE: For operation of direct transmission, refer to
To cancel transmission while waiting for interrupt send, press
the Stop key on the operation panel. For details, refer to
9
When the interrupt send is completed, the canceled
communication and standby transmission will
automatically resume.
4-6
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FAX Operation (Advanced)
Chain Dial
Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number
created with a number common to several destinations. By setting a toll free number and an area code to a chain
number, you do not need to enter such numbers for each transmission.
NOTE: You can use the chain number at the head of the fax number of the receiving system.
As an example, when using ‘212’ as the chain number
4
1
2
3
4
Press the FAX key.
Place the originals.
Enter ’212’ using the numeric keys.
Press [Chain] (the Left Select key).
Fax No. Entry:
212
A b
*
[ Chain ] [ Detail ]
5
Enter the fax number to connect to the chain number.
Use the numeric keys to enter a fax number
1
2
’212’ is already entered, and then enter the fax
number.
After entering all the destinations, press the OK key.
Select fax number from the Address Book
1
2
Press the Address Book key.
Press the U or V key to select [Address Book] or
[Ext Address Book].
NOTE: If an expansion address book is not registered, the
address book selection screen will not appear.
3
4
Press the OK key.
Press the U or V key to select the desired
destination.
5
Press the OK key. ’212’ is automatically added to
the destination.
Select fax number from One-touch key
Select the destination from One-touch keys. The chain
number ‘212’ is automatically added to the destinations.
6
Press the Start key. Transmission begins.
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FAX Operation (Advanced)
Manual Send
This method allows you to send originals by pressing the Start key after confirming that the telephone line has
connected to the receiving system. Connecting a telephone set (commercially available product) to this machine
enables you to talk with the person at the receiving system before sending originals.
Using after Confirming the Connection to the Receiving System
You can send originals after confirming that the telephone line has connected to the receiving system.
1
2
3
4
Press the FAX key.
Set the originals.
Press the On Hook key.
Use the numeric keys to enter the number of the
receiving system.
NOTE: To cancel the operation, press the On Hook key or
Reset key.
5
When you hear the fax tone, the telephone line has
connected to the receiving system. Press the Start key.
Transmission begins.
Using a Telephone to Send
When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this
method to send originals.
1
2
Set the originals.
Lift the handset, and dial the number of the receiving
system.
3
Check if the telephone line has connected to the fax of
the receiving system.
When you hear the fax tone
The receiving system is on fax.
1
2
3
Press the FAX key.
Press the On Hook key.
Press the Start key. Transmission begins.
When you hear a voice from the receiving system
The telephone line has connected to the telephone of the
receiving system. When the conversation is over, follow
steps 1 to 3 above.
4
When sending starts (when the Send/Receive indicator
on the operation panel starts blinking), return the
handset to its original position.
4-8
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FAX Operation (Advanced)
Manual Reception
This method allows you to receive faxes by operating this machine after confirming that the telephone line has
connected to the sending system. Connecting a telephone set (commercially available product) to this machine
enables you to receive originals after talking to the person at the sending system.
NOTE: FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual
Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to
4
Receiving after Confirming Connection to the Sending System
You can receive originals after confirming by sound that the telephone line has connected to the sending system.
1
When there is an incoming call, the machine makes a
ringing tone.
2
3
4
5
Press the FAX key.
Press the On Hook key.
Press [ManualRX] (the Left Select key).
After the sending side has started transmission, the
machine starts receiving the originals.
Using the Telephone to Receive
Use this method when you want to receive originals after talking to the person at the sending system.
1
When there is an incoming call, the telephone connected
to the machine makes a ringing tone.
2
3
Lift the handset of the telephone.
Check if the telephone line has connected to the fax of
the sending system.
When you hear the fax tone
The sending system is on fax.
1
2
3
Press the Status/Job Cancel key.
Press the On Hook key.
Press [ManualRX] (the Left Select key).
Reception will start.
NOTE: When using a telephone set that can send tone
signals, use the telephone to start the reception of
originals with the remote switch function. (Refer to
When you hear a voice from the receiving system
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FAX Operation (Advanced)
The telephone line has connected to the telephone of the
sending system. When the conversation is over, follow
steps 1 to 2 above.
After the sending system has started transmission, the
machine starts receiving originals.
4
When reception starts (when the Send/Receive
indicator on the operation panel starts blinking), return
the handset to its original position.
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FAX Operation (Advanced)
Remote Switch Function
You can start fax reception by operation from the connected telephone set. This function is convenient for using this
machine and a telephone set (commercially available product) in combination installed at places distant from each
other.
To start fax reception by operation from the connected telephone set, use the following operation.
NOTE: In order to use remote switch, it is necessary to connect the tone signal-sending telephone set
(commercially available product) to the machine. However, even if it is a tone signal-sending telephone set, this
function may not be used satisfactorily depending on the type of telephone set. For details, contact our agent or the
store where you purchased this machine.
4
How to Register Remote Switch Dial
Remote switch dial is set to 55 at the factory, but you can change the dial number.
1
2
3
4
5
6
7
8
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [Remote SW Dial].
Press the OK key.
Use the numeric keys to enter the number to be newly
registered (00 to 99).
9
Press the OK key.
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FAX Operation (Advanced)
Using the Remote Switch Dial
To start fax reception by operation from the connected telephone set, use the following operation.
1
The connected telephone set makes a ringing tone.
2
Lift the handset of the telephone.
3
When you hear the fax tone from the handset, enter the
two-digit remote switch dial number using the dial button
on the telephone set.
NOTE: The remote switch dial is set to 55 at the factory.
4
The telephone line switches to the machine, and
reception starts.
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FAX Operation (Advanced)
Printing/Forwarding Received Documents (Memory Forwarding)
When you have received a fax, you can forward the received image to other fax machines, computers, and Sub
Address Boxes, or print the image.
Type of Forwarding Destination and Forwarding Requirements
Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be
forwarded to the specified destination.
4
Type of Forwarding Destination
You can forward the document to other fax machines or Sub Address Boxes, or for e-mail transmission or folder (SMB
or FTP) transmission.
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FAX Operation (Advanced)
Setting Forwarding
Use the procedure below to set forwarding.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [Forward Settings].
Press the OK key.
Press the U or V key to select [Forwarding].
Press the OK key.
10 Press the U or V key to select [On] or [Off].
11 Press the OK key.
Registering Forwarding Destination
Use the procedure below to register a forwarding destination.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [Forward Settings].
Press the OK key.
Press the U or V key to select [Forward Dest.].
Press the OK key.
10 Press the U or V key to select [Register].
11 Press the OK key.
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FAX Operation (Advanced)
12 Selecting Forwarding Destination from Address
Book
1
2
3
Press the U or V key to select [Address Book].
Press the OK key.
Press the U or V key to select [Address Book] or
[Ext Address Book].
4
5
Press the OK key.
4
Press the U or V key to select the destination
(individual) you want to register as a forwarding
destination.
Entering Forwarding Destination Directly
1
2
3
Press the U or V key to select [Address Entry].
Press the OK key.
Press the U or V key to select [FAX], [E-mail],
[Folder(SMB)] or [Folder(FTP)].
4
5
Press the OK key.
Use the numeric keys to enter the address to be
registered as a forwarding destination. Up to 128
digits can be entered.
NOTE: For details on character entry, refer to
If you select [Folder(SMB)] or [Folder(FTP)], enter the
host name, path, login user name, login password and
encryption method of the forwarding destination.
13 Press the OK key.
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FAX Operation (Advanced)
Changing and Deleting Registration Contents
Use the procedure below to change or delete registration contents.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [Forward Settings].
Press the OK key.
Press the U or V key to select [Forward Dest.].
Press the OK key.
10 Press the U or V key to select [Confirmation].
11 Press the OK key.
12 Press the OK key again.
13 Changing Forwarding Destination
1
2
3
4
Press the U or V key to select [Edit].
Press the OK key.
Change the forwarding destination.
Press the OK key. The forwarding destination is
changed.
Deleting Forwarding Destination
1
2
3
Press the U or V key to select [Delete].
Press the OK key.
Press [Yes] (the Left Select key). The forwarding
destination is deleted.
14 Press [Exit] (the Right Select key).
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FAX Operation (Advanced)
Forwarding Time Setting
Register the start time and end time between which forwarding is enabled.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
4
Press the U or V key to select [Forward Settings].
Press the OK key.
Press the U or V key to select [Forward Time].
Press the OK key.
10 Press the U or V key to select [All day] or [Preset Time].
Forward Time:
*All day
a b
*********************
1
2
Preset Time
11 Press the OK key. Proceed to the next step if you
selected [Preset Time] in step 10.
12 Press the Y or Z key to move the cursor position, and
enter the hours and minutes of the start time.
13 Press the OK key.
14 Press the Y or Z key to move the cursor position, and
enter the hours and minutes of the end time.
15 Press the OK key.
NOTE: Enter the time on the 24 hours system.
File Format Setting (for Each Requirement)
If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF or TIFF as
the file format.
1
2
3
4
5
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
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FAX Operation (Advanced)
6
7
8
9
Press the U or V key to select [Forward Settings].
Press the OK key.
Press the U or V key to select [File Format].
Press the OK key.
10 Press the U or V key to select [PDF] or [TIFF].
11 Press the OK key.
E-mail Subject Add. Info Setting
Specify whether any information will be added to the subject of the E-mail. When adding information, you can select
either Sender Name or Sender.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [Forward Settings].
Press the OK key.
Press the U or V key to select [Subject Add.Info].
Press the OK key.
10 Press the U or V key to select [Off], [Sender Name] or
[Sender FAX/Add.].
11 Press the OK key.
FTP Encrypted TX Setting
Specify whether to use FTP encryption when you send data.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [Forward Settings].
Press the OK key.
Press the U or V key to select [FTP Encrypted TX].
Press the OK key.
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FAX Operation (Advanced)
10 Press the U or V key to select [On] or [Off].
11 Press the OK key.
Print Setting
You can set whether the machine should print received originals when forwarding them.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
4
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [Forward Settings].
Press the OK key.
Press the U or V key to select [Print].
Press the OK key.
10 Press the U or V key to select [On] or [Off].
11 Press the OK key.
File Name Registration
You can set the file name to be created when forwarding. You can append information such as the date/time and the
job number or fax number.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [Forward Settings].
Press the OK key.
Press the U or V key to select [File Name Entry].
Press the OK key.
10 Use the numeric keys to enter the document name. Up
to 32 characters can be entered.
Please note that when you have not add any additional
information, file names become the same, and, therefore, old
files are overwritten when received originals are forwarded
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FAX Operation (Advanced)
with folder (SMB) transmission and folder (FTP)
transmission.
11 Press the OK key.
12 When Not Appending Information to Document
Name
1
2
3
Press the U or V key to select [None].
Press the OK key.
Press the U or V key to select [On] or [Off] for
appending of sender information.
When Appending Information to Document Name
1
Press the U or V key to select [Date], [Job No.],
[Job No. + Date] or [Date + Job No.].
2
3
Press the OK key.
Press the U or V key to select [None],
[Add.Info.+Sender] or [Sender+Add.Info.] for
appending of sender information.
13 Press the OK key.
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FAX Operation (Advanced)
Settings for Memory Forwarding from COMMAND CENTER (Forward)
You can use COMMAND CENTER on a computer connected to the network to specify the memory forwarding
settings on this machine.
Refer to the machine’s Operation Guide for information on the network settings.
Accessing COMMAND CENTER
1
2
Open the web browser.
4
In the Address or Location bar, enter the machine’s IP
address as the URL, e.g. http://192.168.48.21/. The web
page displays basic information about the machine and
COMMAND CENTER as well as the current status of the
machine.
3
4
Select a category from the navigation bar on the left to
view and set values for that particular category.
If administrator privileges have been enabled on
COMMAND CENTER, remember to enter the correct
user name and password when trying to access the
relevant screens.
Setting Administrator Password restricts general users'
access to pages other than the Start page. For security
purposes, setting the Administrator password is highly
recommended. The default Administrator password is
factory-set as admin00.
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FAX Operation (Advanced)
Forward Settings
FAX > Common > Forward > General
Specify the forward settings.
The settings available on the Forward page are shown below.
Item
Description
On
Off
All received faxes are forwarded.
Faxes are not forwarded.
Activating Time Setting Specifies whether a time is specified.
Activating Time
Registers times when the specified requirements are
enabled or disabled. You can register any time between
00:00 and 23:59.
File Name
Sets the name of the file created when a fax is forwarded.
Additional Information
Appends information such as the date/time, job number
and destination address to the file name.
Add Sender
Information
Sets the position appended in the additional information.
The additional information consists of the local FAX
number for a FAX transmission and the e-mail address of
this machine in the case of an i-FAX transmission.
Print
To print the fax, click Print. The Print page is displayed.
Forward
To select the forwarding destination, click Forward. The
Forwarding page is displayed. (Refer to Forwarding
After completing the settings, click Submit to save the settings.
Print Settings
FAX > Common > Forward > Print
Use this page to specify the print settings.
The settings available on the Print page are shown below.
Item
Description
Print
Specifies whether faxes forwarded to this machine are
printed.
After completing the settings, click Submit to save the settings.
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FAX Operation (Advanced)
Forwarding Settings
FAX > Common > Forward > Forward
Use this page to select forwarding destinations.
The settings available on the Forward page are shown below.
Item
Description
4
File Format
Choose either PDF or TIFF as the file format used for
storing forwarded files.
FTP Encrypted TX
Turn On to enable encryption for transmission. Note the
SSL protocol must also be turned on.
Subject Additional
Information
When a forwarding address is specified as destination,
Sender Name or Sender FAX No./ Address is appended
at forwarding. When None, these will not be appended.
Page Separate
Choose whether pages are separated when faxes are
forwarded to a computer.
Forward Destination
Settings
Displays the registered destinations. Click the checkboxes
for the destinations to be enabled so that they are ticked.
To change a destination, click the name of the destination
to be changed. The Forward - Edit page is displayed.
Change the destination information and click Submit.
Delete
To delete a destination, click the checkbox for the
destination to be deleted so that it is ticked and then click
Delete.
After completing the settings, click Submit to save the settings.
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FAX Operation (Advanced)
Editing Destinations
FAX > Common > Forward > Forward > Edit
Use this page to edit destinations.
The settings available on the Forward - Edit page are shown below.
Item
Description
Select the destination type.
Address Type
•
•
•
•
E-mail
SMB
FTP
FAX
If you selected E-mail as the destination type, specify the settings below.
E-mail
If you selected SMB or FTP as the destination type, specify the settings below.
•
•
•
•
•
•
Host Name
Port number
Path
Login User Name
Login Password
If you selected FAX as the destination type, specify the settings below.
•
•
•
•
•
•
•
•
FAX Number
Transmit Start Speed
ECM
Sub Address
Password
Encryption Key No.
Encryption Box
Encryption Box No.
After completing the settings, click Submit to save the settings.
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FAX Operation (Advanced)
Sub Address Communication
Sub Address Communication
Sub address communication is communication in which data is sent and received with sub addresses and passwords
attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses
enable communication modes with third-party machines that were previously only possible between our brand
machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving
system) and polling communication (reception of documents from a source machine that is controlled from the
receiving machine). Using sub address communication and the memory forwarding function on this machine also
allows advanced communication functions such as storing received originals in Sub Address Boxes and forwarding
originals to other fax machines.
4
NOTE: In order to conduct sub address communication, the other party’s system also needs to be equipped with
sub address communication functions of the same type.
Sub address-based communication can be used together with various kind of functional communication. When
registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their
entry before transmission. For details, refer to the explanations in the procedure of each communication method and
registration method.
Sub Address
With the machine, sub address and sub address passwords are called sub address.
Sub Address
Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the
machine receives originals, the sub address is used as the forward requirement for memory forwarding.
Sub Address Password
Use the numbers from 0 to 9, alphabets, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up
to 20 digits. When the machine receives originals, a sub address password is not used.
Sub Address Transmission
To use sub address transmission, follow the steps below.
NOTE: To use sub address transmission, check that a sub address and password have been set in the receiving
system in advance.
For the setting method when the machine receives originals, refer to Printing/Forwarding Received Documents
1
2
Press the FAX key.
Place the originals.
NOTE: When a sub address has been registered to the
destination of the Address Book, you can use the
destination. When a sub address-registered destination in
the Address Book is used for a One-touch key, you can also
use the One-touch key. In this case, go to step 9.
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FAX Operation (Advanced)
3
Use the numeric keys to enter the fax number of the
other party.
Fax No. Entry:
0123456789
A b
*
[ Chain ] [ Detail ]
4
5
Press [Detail] (the Right select key).
Press the Y or Z key to select [Sub Address], and press
[Edit] (the Right Select key).
FAX Detail:
Sub Address:
1234567890123
OOOOOOOOOO
C b
1/4
[ Edit ]
6
Enter the sub address using the numeric keys.
Sub Address:
C b
1234567890123
*
S
NOTE: You can use up to 20 digits including the numbers
from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub
address.
7
Press the OK key and enter the sub address password
using the numeric keys.
NOTE: You can use up to 20 digits including the numbers
from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub
address password. When the machine receives originals, a
sub address password is not used.
8
9
Press the OK key.
Press the OK key again.
10 Press the Start key. Transmission begins.
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FAX Operation (Advanced)
Sub Address Box Function
Sub Address Box
A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed.
Using the memory forwarding function, you can store received originals in a personal Sub Address Box.
Registering a Sub Address Box
4
Up to 20 Sub Address Boxes can be registered.
1
2
Press the System Menu/Counter key.
Press the U or V key to select [Document Box], and
press the OK key.
3
4
Press the U or V key to select [Sub Address Box], and
press the OK key.
Press the U or V key to select [Detail/Edit], and press
the OK key.
5
6
Press [Menu] (the Right Select key).
Press the U or V key to select [Add Box], and press the
OK key.
7
8
Use the numeric keys to enter the sub address.
Press the OK key, and use the numeric keys to enter the
name of Sub Address Box.
9
Press the OK key, and use the numeric keys to enter the
box numnr of Sub Address Box.
10 Press the OK key.
11 Press the U or V key to select [Exit], and press the OK
key.
Changing Sub Address Box
1
Follow steps 1 to 4 of Registering a Sub Address Box on
2
3
Select the box to be changed, and press the OK key.
Press the Y or Z key to move the item to be changed,
and press [Edit] or [Change] (the Right Select key).
4
Use the numeric keys to edit the item.
Repeat the step 3 and 4 for the other items.
NOTE: When User Login authentication is enabled, User
setting menu and Permission menu appear.
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FAX Operation (Advanced)
Follow the steps to change the user name.
1
2
Press the U or V key to select [Local User],
[Network User] or [None].
When selecting [Local User], press the U or V key
to select user name form the Local User List.
When selecting [Network User], use the numeric
keys to enter the login user name.
3
Press the OK key.
Follow the steps to change the permission of the
subaddress box.
1
2
Press the U or V key to select [Shared] or
[Private].
Press the OK key.
Follow the steps to change the setting of the deletion
after printing the originals.
1
2
Press the U or V key to select [On] or [Off] in Del.
afterPrint menu.
Press the OK key.
Deleting Sub Address Box
1
Follow steps 1 to 4 of Registering a Sub Address Box on
2
3
4
Select the box to be deleted.
Press [Menu] (the Right Select key).
Press the U or V key to select [Delete], and press the
OK key.
5
When the deletion confirmation screen appears, press
[Yes] (the Left Select key).
Printing Originals from a Sub Address Box
To print the originals that have been sent to a Sub Address Box, use the following operation.
1
2
Press the Document Box key.
Press the U or V key to select [Sub Address Box], and
press the OK key.
3
4
5
Press the U or V key to select the Sub Address Box.
Press [Menu] (the Right Select key).
Press the U or V key to select [Open], and press the OK
key.
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FAX Operation (Advanced)
NOTE: You must enter a box password in the following
situations:
•
•
If user login is disabled
If user login is enabled but the Sub Address Box has
been selected by another user when you login with user
privileges
6
Press the U or V key to select the document form the
list, press [Select] (the Right Select key).
4
The selected originals are check-marked.
NOTE: To cancel the selection, press [Select] (the Right
Select key) again and delete the checkmark.
When pressing [Menu] (the Left Select key) and press the U
or V key to select [Select All], and press the OK key, all the
documents are selected.
From a Sub Address Box, only printing is available. Sending
cannot be done.
7
8
Press the OK key.
Press the U or V key to select [Print].The print starts.
Deleting Originals after Printing from a Sub Address Box
To automatically delete the originals printed form the Sub Address Box, use the following operation.
1
Follow steps 1 to 3 in Printing Originals from a Sub
2
3
4
5
6
Press the Function Menu key.
Press the U or V key to select [Del. afterPrint] .
Press the OK key.
Press the U or V key to select [On].
Press the OK key.
Deleting Originals from a Sub Address Box
Use the procedure below to delete an original that you have forwarded to a Sub Address Box.
1
2
3
Follow steps 1 to 7 in Printing Originals from a Sub
Press the U or V key to select [Delete], and press the
OK key.
When the deletion confirmation screen appears, press
[Yes] (the Left Select key). The original is deleted.
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FAX Operation (Advanced)
Checking Details and Renaming Files
You can use the procedure below to check the details of documents forwarded to a Sub Address Box. You can also
use this procedure to rename files.
1
2
3
4
Follow steps 1 to 5 in Printing Originals from a Sub
Press the U or V key to select the document, press
[Menu] (the Left Select key).
Press the U or V key to select [Detail/Edit], press the
OK key.
Press the Y or Z key to move the item to be changed,
and press [Edit] (the Right Select key).
The details for the selected original are displayed.
Item
Description
File Name
File name of the original
Press [Edit] to rename the file.
Number of Pages Number of pages in the original
Resolution
Resolution of the original
Date and Time
The date and time the original was forwarded.
5
Use the numeric keys to edit the item.
Repeat the step 4 and 5 for the other items.
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FAX Operation (Advanced)
Printing a Sub Address Box List
You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address
Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed.
NOTE: The list can be printed when user login has been enabled and the machine is logged in with administrator
privileges.
1
2
Press the System Menu/Counter key.
4
Press the U or V key to select [Document Box], and
press the OK key.
3
4
Press the U or V key to select [SubAddr. Box List], and
press the OK key.
When the printing confirmation screen appears, press
[Yes](the Left Select key). The machine prints a list of
the Sub Address Boxes.
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FAX Operation (Advanced)
Program Dial
You can register transmission requirements such as the other party to which you send originals and transmission time
as a program. After registration, you can recall transmission requirements only by pressing the program number. Also,
you can assign names to programs to make recalling programs easier and more convenient.
NOTE: The copy function can be also registered to the program. Up to 4 programs including copying and sending
functions can be registered.
When user login has been enabled, only the administrator can register.
Registering Programs
1
With transmission requirements to be registered are set,
press the Program key and hold it (2 seconds). The
program is registered to the key. When you press a
number where a program is already registered, proceed
to the next step.
2
3
4
Press the U or V key to select [Overwrite].
Press the OK key.
Press [Yes] (the Left Select key). The program is
registered, overwriting the previous one.
Deleting Registration Contents
1
Press the Program key where a program you want to
delete is registered, and hold it (2 seconds).
2
3
4
Press the U or V key to select [Delete].
Press the OK key.
Press [Yes] (the Left Select key). The program is
deleted.
Using Program Dial
1
2
Press the Program key.
Place the originals.
NOTE: You can also use the program you have called up to
change transmission requirements such as changing the
other party.
3
Press the Start key. Transmission begins.
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FAX Operation (Advanced)
Polling Communication
Polling communication is a communication mode in which the transmission of originals on the sending machine is
controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own
circumstances. This machine supports both polling transmission and polling reception.
IMPORTANT: Because the receiving machine dials the sending machine in polling communication, call charges are
normally borne by the recipient.
4
Polling Transmission
Originals to be used in polling transmissions should be stored in a Polling box. When a polling request is received
from the destination, the stored originals are sent automatically.
Once originals intended for polling transmission have been sent to the destination, they are automatically deleted.
However, if you set Delete TX File to [Off], the originals are stored in the Polling box until you delete them. You can
NOTE: You can store up to 10 originals for polling transmission.
You can also add to or overwrite originals up until a polling request arrives from the destination. Refer to Overwrite
Bulletin Board Communication
This is a communication mode that allows a Polling box to be used like a bulletin board, giving multiple recipients free
access to the stored originals. Set Delete TX File to [Off] so that the same original can be polled multiple times.
External FAX
Polling Box
External FAX
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FAX Operation (Advanced)
Deleting Originals After Polling Transmission
Originals intended for polling transmission are automatically deleted after they have been sent to the destination. To
allow polling transmission of the same original to multiple destinations, set this option to [Off].
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [Document Box].
Press the OK key.
Press the U or V key to select [Polling Box].
Press the OK key.
Press the U or V key to select [Delete TX File].
Press the OK key.
Press the U or V key to select [On] or [Off].
Press the OK key.
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FAX Operation (Advanced)
Overwrite Setting
Use the procedure below to overwrite the existing document if the same name is added to the new file.
To allow overwriting, set this option to [Allowed].
1
2
3
4
5
6
7
8
Press the System Menu/Counter key.
Press the U or V key to select [Document Box].
Press the OK key.
4
Press the U or V key to select [Polling Box].
Press the OK key.
Press the U or V key to select [OverwriteSetting].
Press the OK key.
Press the U or V key to select [Allowed] or [Not
Allowed].
9
Press the OK key.
Using Polling Transmission
1
2
3
4
5
6
7
8
Press the Document Box key.
Place the originals.
Press the U or V key to select [Polling Box].
Press the OK key.
Press the U or V key to select [Store File].
Press the OK key.
Press the Function Menu key.
Change the required functions for the original to be
stored. For information on using the functions, refer to
the machine’s Operation Guide.
Function
Description
Original Size
Select the size of originals to be scanned. Be sure to select
the original’s size when using custom size originals.
Original Image
Select image quality.
Scan Resolution
Chooses the level of detail used for scanning originals.
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FAX Operation (Advanced)
Function
Description
Orig. Orientation
To ensure that the originals are stored in the correct
orientation, this indicates which end of the original is the top.
To use the following functions, select the orientation of the
originals.
•
•
1-sided / 2-sided Selection
Border Erase
Continuous Scan
Allows you to divide originals that cannot be placed in the
document processor at one time into multiple scans and then
store the result as a single file. With this function, originals
continue to be scanned until you press [END Scan] (the
Right Select key).
File Name Entry
Job Finish Notice
Allows you to rename the files created from scanned
originals. You can also use this function to add the job
number and/or date.
Sends a notice by an e-mail when a transmission is
complete.
Density
Duplex
Adjusts the density used for scanning originals.
Select the type and binding of originals.
9
Press the Start key. The originals are scanned and
stored in the Polling box.
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FAX Operation (Advanced)
Polling Reception
This function automatically triggers transmission of originals stored on the sending machine when the receiving
machine dials the sending machine’s number.
NOTE: To use polling reception, you must first ensure that the sending machine is set up for polling transmission.
Using Polling Reception
4
NOTE: When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below.
1
2
3
4
5
6
7
Press the FAX key.
Press the Function Menu key.
Press the U or V key to select [FAX RX Polling].
Press the OK key.
Press the U or V key to select [On].
Press the OK key.
Select the destination.
NOTE: Only fax numbers can be selected as destinations.
You can select destinations using the numeric keys input and
Address Book or One-touch keys selection.
8
Press the Start key. The operations for reception begin.
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FAX Operation (Advanced)
Using Polling Reception with Sub Addresses
For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the
sending machine. This communication is still possible when the other party is using a third-party machine provided it
is equipped with the same type of sub address communication function.
IMPORTANT: Check the sub address set by the sender beforehand.
1
2
Press the FAX key.
Select the destination. Here, refer to Sub Address
Transmission on page 4-25 when entering the sub
address.
NOTE: Only fax numbers can be selected as destinations.
You can select destinations using the numeric keys input,
One-touch keys selection and selection from the Address
Book containing registered sub addresses.
3
Press the Start key. The operations for reception begin.
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FAX Operation (Advanced)
Printing from a Polling Box
Use this procedure to print an original stored in a Polling box.
1
2
3
4
Press the Document Box key.
Press the U or V key to select [Polling Box].
Press the OK key.
Press the U or V key to select the desired original.
4
Polling Box:
Store File
maury’s data
a b
N
o
T
*********************
Common
[ Menu ] [ Select ]
o
T
5
6
Press [Select] (the Right Select key). The selected
original is indicated by a checkmark. To cancel the
selection, press [Select] (the Right Select key) again.
Selecting Two or More Originals
Repeat steps 4 to 5.
Selecting/Cancelling All Originals
1
2
Press [Menu] (the Left Select key).
Press the U or V key to select [Select All] or [Clear
All].
3
Press the OK key.
7
8
9
Press the OK key.
Press the U or V key to select [Print].
Press the OK key.
10 Press the Start key. Printing starts.
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FAX Operation (Advanced)
Deleting Originals in a Polling Box
Use this procedure to delete an original stored in a Polling box.
NOTE: If Delete TX File is set to [On], originals are automatically deleted following polling transmission. (Refer to
1
Follow steps 1 to 7 in Printing from a Polling Box on
2
3
4
Press the U or V key to select [Delete].
Press the OK key.
Press [Yes] (the Left Select key). The original is deleted.
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FAX Operation (Advanced)
Checking Details and Renaming Files
Use this procedure to check the details of an original stored in a Polling box. You can also use this procedure to
rename files.
1
Follow steps 1 to 4 in Printing from a Polling Box on
2
3
4
Press [Menu] (the Left Select key).
Press the U or V key to select [Detail/Edit].
4
Use the Y or Z key to check the details of the selected
original.
Item
File Name
Description
File name of the original
Press [Edit] (the Right Select key) to rename
the file.
Page
Number of pages in the original
Resolution
Date and Time
Resolution used during scanning
The date/time when the original was stored.
5
When you have finished checking the details, press the
OK key.
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FAX Operation (Advanced)
Account Management
Account management is user management that specifies the users who can use the machine and job accounting that
controls the usage per account. In user accounting, up to 21 users can be managed using User ID and Password. In
job accounting, the status of fax use per account can be known for up to 20 accounts for sending of originals and
making communication reservation after entering Account ID. For each management method, refer to the machine’s
Operation Guide.
Description of User Accounting
Item
Description
Registration of
User
Register user access privileges, User ID and
Password.
Enable/Disable
User accounting
Enable User accounting.
NOTE: For details, refer to the machine’s Operation Guide.
Description of Job Accounting
Item
Description
Registration of
Account
Register Account Name and Account ID. Up to
8 digits can be entered.
Enable/Disable job Enable job accounting.
accounting
FAX send
restriction
Restricts the number of fax sheets that can be
sent. You can prohibit the use of this sending
function or cancel the sending restriction.
Counting of the
number of used
sheets
You can reset the counting, referring to the
number of fax sheets to be sent and the time
required for sending fax by all the accounts or by
account.
Print of Accounting You can print the printed and sent page numbers
Report that have been counted by all the accounts.
NOTE: For details, refer to the machine’s Operation Guide.
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FAX Operation (Advanced)
Communication modes subject to job accounting
•
•
•
•
•
•
•
•
•
Normal transmission
Delayed transmission
Broadcast transmission
Sub address transmission
Encrypted transmission
Manual send when dialed from this machine to the receiving system
Polling transmission
4
Polling reception
Network FAX transmission
Restriction of use function
When you have enabled job accounting, you need to enter an Account ID when performing the following operations.
•
•
•
•
•
•
•
•
•
•
Normal transmission
Delayed transmission
Broadcast transmission
Sub address transmission
Output from Sub Address Box
Encrypted transmission
Manual send when dialed from this machine to the receiving system
Polling transmission
Polling reception
Network FAX transmission
IMPORTANT: You can use ‘Make a call’, ‘Checking FAX Job History’ and ‘Communication Control Report Output’
functions without entering an Account ID or Administrator No.
When job accounting has been enabled, batch transmission function works only for communication to be performed
for the same Account ID. The communication to be performed with a different Account ID is not conducted as a batch
transmission.
Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job accounting
has been enabled, and you send originals after entering an Account ID, the Account Name is printed.
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FAX Operation (Advanced)
Logging in when User Accounting has been Enabled
When user accounting has been enabled, you need to enter a User ID and Password to use the machine.
1
If the screen below appears during the operations,
perform the following login operations.
Login User Name: L b
*******************
Login Password:
NOTE: If [Netwk Authentic.] is selected as the user
authentication method, press [Menu] (the Left Select key) to
select the authentication destination.
[ Login ]
2
3
4
Press the U or V key to select [Login User Name].
Press the OK key.
Use the numeric keys to enter the login user name.
5
6
7
8
Press the OK key.
Press the U or V key to select [Login Password].
Press the OK key.
Use the numeric keys to enter the login password.
9
Press the OK key.
10 Check the login user name and password are correct,
and press [Login] (the Right Select key).
11 Perform the fax operation.
NOTE: When the operation is completed, press the Logout
key.
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FAX Operation (Advanced)
Logging in when Job Accounting has been Enabled
When job accounting has been enabled, you need to enter an Account ID when using the machine.
NOTE: When both user accounting and job accounting have been enabled, the screen for entering a User ID and
Password is displayed.
1
Use the numeric keys to enter Account ID, and press the
OK key.
Account ID:
b
4
*******************
NOTE: You can check the number of pages used by a
department by entering the Account ID and pressing
[Counter] (the Left Select key).
[Counter ]
2
Perform the fax operation.
NOTE: When the operation is completed, press the Logout
key.
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FAX Operation (Advanced)
Other Convenient Functions
Functions that are convenient when sending fax are introduced here. For usage of each function, refer to the
machine’s Operation Guide.
Original Size Selection
Select the size of originals to be scanned. Be sure to select the original’s size when using custom size originals.
1-sided / 2-sided Selection
Select the type and binding of originals.
Original
Type
Binding
Orientation
1-sided sheet original 1-
sided
–
–
2-sided sheet original 2-
sided
BindingLeft/Right, Top Edge Top,
Biding Top Top Edge Left
Original Orientation
To ensure that the originals are sent in the correct orientation for reading, indicate which end of the original is the top.
To use the following functions, select the orientation of the originals.
•
1-sided / 2-sided Selection
Selection of Original Image
Select Original Image.
Item
Detail
Text +
Photo
Suitable for originals containing a mixture of text and
photos.
Text
Sharply renders pencil text and fine lines.
For enhanced copies of photographs.
Photo
†
for OCR
Image quality suitable for OCR software (Applications
converting images into text data)
†.
When you send fax, this is changed to [Text].
Continuous Scan
When you cannot place multi-page originals into the document processor at one time, the multi-page originals can be
scanned in batches and sent as one job. In this method, originals are scanned until you press [END Scan] (the Right
Select key).
Job Finish Notice
This function is used to inform when the transmission of e-mail is completed.
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5 Checking Transmission Results and
Registration Status
This chapter explains how to check fax transmission results and functional registration status.
• Checking FAX Job History.......................................................................................5-3
• Printing Administrative Reports...............................................................................5-5
• Reporting FAX Receipt Result by E-mail...............................................................5-10
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Checking Transmission Results and Registration Status
Various Tools for Checking Transmission Results and Registration Status
Check the fax transmission results and registration status using the following tools.
Display
Location
Contents to
Check
Reference
Page
Tool
FAX job
Timing of Check
Display
History of latest
16 send and
receipt results
stored
Any time
history check
Send result
report /
Receiptresult
report
Report
printing
Latest send or
receipt result
Automatic printout
after every sending
or receiving
operation (No Print
Output or Error
Only is also
optionally
available.)
Activity report Report
printing
Latest 50 send or Any time, and
receipt results
automatic printout
after every 50
sending/receiving
Status page
Report
printing
Registration
status of Local
FAX Number,
Local FAX Name,
fax line setting,
etc.
Any time
Reporting of
FAX receipt
result by E-
mail
PC
Fax receipt
Fax reception is
reported by e-mail.
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Checking Transmission Results and Registration Status
Checking FAX Job History
Display the history of the latest 16 each of send and receipt results on the display for checking.
NOTE: Even when job accounting is enabled, 16 each of send and receipt results are displayed regardless of the
account ID.
For details of the job history check, refer to the machine’s Operation Guide.
Displaying Job Log Screen
1
2
Press the Status/Job Cancel key.
5
Press the U or V key to select [Print Job Log] to check
reception results, [Send Job Log] to check transmission
results, or [Store Job Log] to check results of storage in
Sub Address Boxes, Polling Boxes and USB memory.
3
4
Press the OK key.
Press the U or V key to select the job you want to
check.
Print Job Status: a b
0008 Copy
r
*********************
s
0009
0010
r
maury’s data
aaaa
n
[ Pause ] [ Menu ]
5
6
7
Press the OK key.
Press the Y or Z key to check the details of the job.
Press the OK key.
Description of Detailed Information Screen
Item
Description
Result
Result is indicated.
OK: Job ended properly.
Cancel: Job was canceled.
Error: Job ended improperly due to error.
Accepted Time
End Time
Time when job was accepted
Time when job ended
Job name
Job Name
Job Type
Job type
User Name
User name
Blank if no information is available
Page and Copy
Original Pages
Color/B & W
Number of pages in the printing page and copies
Number of pages in the original
Color mode used during scanning
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Checking Transmission Results and Registration Status
Item
Description
Sender Info.
Destination
Transmission information
Recipient
The number of destinations is displayed.
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Checking Transmission Results and Registration Status
Printing Administrative Reports
You can print various administrative reports to check the results of fax transmission or the status of the functional
setup.
Send Result Reports
Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print
the transmitted image in the send result report.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [Report].
Press the OK key.
5
Press the U or V key to select [Result Rpt Set.].
Press the OK key.
Press the U or V key to select [Send Result].
Press the OK key.
Press the U or V key to select [FAX].
Press the OK key.
10 Press the U or V key to select [Off] (not to print), [On]
FAX:
a b
*********************
(to print) or [Error Only].
1
*Off
2
3
On
Error Only
11 Press the OK key. Proceed to the next step if you
selected [Error Only] or [On] in step 10.
12 Press the U or V key to select [On] or [Off] for
attachment of the transmitted image.
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Checking Transmission Results and Registration Status
With transmitted image
Without transmitted image
Send Result Report
Completed
Send Result Report
Completed
FAX RX Result Reports
Each time you receive a fax, you can print a report to confirm whether the fax was received successfully.
NOTE: Fax receipt can also be notified by e-mail instead of checking the receipt result report. (Refer to Reporting
1
2
3
4
5
6
7
8
Press the System Menu/Counter key.
Press the U or V key to select [Report].
Press the OK key.
Press the U or V key to select [Result Rpt Set.].
Press the OK key.
Press the U or V key to select [FAX RX Result].
Press the OK key.
Press the U or V key to select [Off] (not to print), [On]
(to print) or [Error/SubAddress].
FAX RX Result:
a b
*********************
1
*Off
2
3
On
Error/SubAddress
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Checking Transmission Results and Registration Status
9
Press the OK key.
FAX RX Result Report
Completed
5
Activity Report
Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50
sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50
faxes sent or received.
Printing Activity Reports
The latest 50 sent or received fax data are printed as a report.
1
2
3
4
5
Press the Status/Job Cancel key.
Press the U or V key to select [FAX].
Press the OK key.
Press [Log] (the Right Select key).
Press the U or V key to select [Outgoing FAX Rpt] to
print the sent fax report, or [Incoming FAX Rpt] to print
the received fax report.
Log:
1
2
a b
Outgoing FAX Log
Incoming FAX Log
Outgoing FAX Rpt
3
*********************
6
Press [Yes] (the Left Select key). The report is printed.
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Checking Transmission Results and Registration Status
FAX TX Report
FAX RX Report
Automatic Printout
An activity report is printed out automatically after every 50 faxes sent or received.
1
2
3
4
5
6
Press the System Menu/Counter key.
Press the U or V key to select [Report].
Press the OK key.
Press the U or V key to select [Admin Rpt Set.].
Press the OK key.
Press the U or V key to select [Outgoing FAX Rpt] or
[Incoming FAX Rpt].
7
8
Press the OK key.
Press the U or V key to select [Off] (not to print) or [On]
(to print).
9
Press the OK key.
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Checking Transmission Results and Registration Status
Status Page
A status page provides information on a number of user setups.
FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out
as necessary.
1
2
3
4
5
6
7
8
Press the System Menu/Counter key.
Press the U or V key to select [Report].
Press the OK key.
Press the U or V key to select [Report Print].
Press the OK key.
5
Press the U or V key to select [Status Page].
Press the OK key.
Press [Yes] (the Left Select key). The status page is
printed.
Status Page
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Checking Transmission Results and Registration Status
Reporting FAX Receipt Result by E-mail
Fax receipt can also be notified by e-mail instead of checking
the receipt result report.
NOTE: This setting is displayed when the FAX RX Result
Report setting is [On] or [Error/SubAddress]. For details,
Fax receipt results are reported by e-mail according to the
settings of FAX RX Result Report. If the FAX RX Result
Report setting is [On], E-mail notification is provided for every
fax. If the setting is [Error/SubAddress], E-mail notification is
only provided when an error occurs or the received original is
forwarded to other faxes, computers, and Sub Address
Boxes.
1
2
3
4
5
6
7
8
Press the System Menu/Counter key.
Press the U or V key to select [Report].
Press the OK key.
Press the U or V key to select [Result Rpt Set.].
Press the OK key.
Press the U or V key to select [FAX RX Result].
Press the OK key.
Press the U or V key to select [On] or [Error/
SubAddress].
9
Press the OK key.
10 Press the U or V key to select [E-mail].
11 Press the OK key.
12 Selecting Destination from Address Book
1
2
3
Press the U or V key to select [Address Book].
Press the OK key.
Press the U or V key to select the destination you
want to register as the report destination.
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Checking Transmission Results and Registration Status
Entering Destination Directly
1
2
3
Press the U or V key to select [Address Entry].
Press the OK key.
Use the numeric keys to enter the address you want
to register as the report destination. Up to 64 digits
can be entered.
NOTE: For details on character entry, refer to
5
13 Press the OK key.
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Checking Transmission Results and Registration Status
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6 Setup and Registration
This chapter explains how to perform various setups and registrations.
• FAX/TEL Auto Switch Reception.............................................................................6-2
• FAX/Answering Machine Auto Switch Reception....................................................6-4
• Rings .......................................................................................................................6-6
• Volume Adjustment .................................................................................................6-7
• Retry Times.............................................................................................................6-8
• Receiving Mode.......................................................................................................6-9
• Reception Date/Time.............................................................................................6-10
• DRD Reception .....................................................................................................6-13
• Transmission Restriction.......................................................................................6-15
• Encryption .............................................................................................................6-24
• Duplex Print Output...............................................................................................6-30
• 2 in 1 Reception ....................................................................................................6-31
• Print all at once [Batch Print].................................................................................6-32
• Select Key Set.......................................................................................................6-33
• Remote Diagnostics ..............................................................................................6-34
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Setup and Registration
FAX/TEL Auto Switch Reception
This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals
have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the
machine makes a ringing tone urging the user to respond.
IMPORTANT:
•
In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a telephone set (commercially
available product) to the machine.
•
After the telephone has made a ringing tone for the preset number of times, the other party is required to pay
phone line charges even if the receiving system does not respond.
Flow of reception
FAX
FAX
Telephone
When the other party has
sent originals with
automatic send
When the other party has
sent originals with manual
send
When the other party is
calling from a telephone
Receives incoming call without making ringing tone.
(The other party is required to pay the phone line charge from this point.)
Makes ringing tone twice.
(Only the other party can hear the ringing tone.)
Receive originals from the
Makes ringing tone. (Both the other party and the
receiving machine can hear the ringing tone.)
other party automatically
(FAX Automatic
Reception)
When you lift the handset of the connected telephone
set, you can talk to the other party.
After the end of the
conversation, you can
receive the fax.
NOTE: At the end of the conversation, you can also manually receive the originals. (Refer to Manual Reception on
page 4-9.)
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Setup and Registration
1
The connected telephone set makes a ringing tone. Note
that if [0] (zero) is set as the number of rings (for FAX/
TEL Auto Switch), the connected telephone does not
ring.
NOTE: You can change the number of times the ringing
2
When the call is from a telephone
1
The machine makes a ringing tone urging the user
to respond. Lift the handset of the telephone within
30 seconds.
6
NOTE: If you do not lift the handset within 30 seconds, the
machine switches to fax reception.
2
Talk to the other party.
NOTE: At the end of the conversation, you can manually
receive the originals. (Refer to Manual Reception on page 4-
9.)
When the call is from a fax
The machine starts receiving fax originals.
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Setup and Registration
FAX/Answering Machine Auto Switch Reception
This method is convenient when using both the answering machine and fax. When fax originals have been sent, the
machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the
connected answering machine. Therefore, when the user is absent, the other party can leave a message on the
answering machine.
IMPORTANT: When using FAX/Answering Machine Auto Switch Reception function, if a silence continues for at least
30 seconds before one minute passes after the machine has received a call from the other party, the machine’s
silence detection function comes into operation and the machine switches to fax reception.
NOTE: In order to use FAX/Answering Machine Auto Switch Reception, it is necessary to connect an answering
machine-equipped telephone set (commercially available product) to the machine.
For details, such as responding to messages, refer to the Operation Guide of each answering machine.
Set the number of rings to be made by the machine more than the number of rings to be made by the answering
Flow of reception
FAX
FAX
Telephone
When the other party has
sent originals with
automatic send
When the other party has
sent originals with manual
send
When the other party is
calling from a telephone
Receive fax originals from
the other party
The answering machine plays the message informing
the other party that the user is absent.
automatically (FAX
Automatic Reception).
The answering machine records a message from the
other party.
When the other party starts
sending originals, the
machine receives the
originals being sent.
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Setup and Registration
1
The connected telephone set makes ringing tone the set
number of times.
NOTE: If you lift the handset while the telephone set is still
making the ringing tone, the machine enters a status the
same as manual reception. (Refer to Manual Reception on
page 4-9.)
2
The answering machine responds.
When the call is from a telephone, but the user is
absent
The answering machine plays a response message, and
starts recording the other party’s message.
6
NOTE: When silence continues for at least 30 seconds
during recording, the machine switches to fax reception.
When the call is from a fax
The machine starts receiving fax originals.
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Setup and Registration
Rings
You can change the number of times to let the phone ring before answering a call as needed. The number of ringing
times can be changed independently for each receiving mode of Auto (Normal), Auto (TAD) and Auto (FAX/TEL).
NOTE: The number of ringing times can be set to between 1 and 15 times for Rings (Normal) and Rings (TAD), and
0 and 15 times for Rings (FAX/TEL).
For Rings (FAX/TEL), this change is possible with some countries.
1
2
3
4
5
6
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [Rings(Normal)],
[Rings(TAD)] or [Rings(FAX/TEL)].
7
8
Press the OK key.
Use the numeric keys to enter the number of ringing
times.
9
Press the OK key.
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Setup and Registration
Volume Adjustment
Adjust the volume of the speaker and monitor.
Speaker Volume: Volume of the built-in speaker when the line is connected by pressing the On Hook key.
Monitor Volume: Volume of the built-in speaker when the line is connected without pressing the On Hook key such
as in memory transmission.
1
2
3
4
5
6
Press the System Menu/Counter key.
Press the U or V key to select [Common Settings].
Press the OK key.
Press the U or V key to select [Sound].
Press the OK key.
6
Press the U or V key to select [FAX Speaker] or [FAX
Monitor].
7
8
Press the OK key.
Press the U or V key to select the desired volume of the
speaker.
FAX Speaker:
a b
*********************
1
0 Mute
2
3
1 Minimum
*2 Medium
9
Press the OK key.
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Setup and Registration
Retry Times
The number of retry times can be changed automatically.
NOTE: Retry times can be set to between 0 and 14.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Transmission].
Press the OK key.
Press the U or V key to select [Retry Times].
Press the OK key.
Use the numeric keys to enter the number of retry times.
Press the OK key.
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Setup and Registration
Receiving Mode
The following five receiving modes are available.
•
•
•
•
•
FAX Automatic Reception [Auto (Normal)]
Select the mode appropriate for the way the machine is used.
NOTE: DRD reception mode is available for some contries.
6
1
2
3
4
5
6
7
8
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [RX Settings].
Press the OK key.
Press the U or V key to select the desired receiving
mode.
9
Press the OK key. Proceed to the next step if you
selected [Auto(DRD)] in step 11.
10 Press the U or V key to select the DRD Pattern.
Pattern
Description
Pattern 1
Pattern 2
Pattern 3
Pattern 4
Normal Ring
Double Ring
Short-Short-Long
Short-Long-Short
11 Press the OK key.
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Setup and Registration
Reception Date/Time
Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of
each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different
time zone.
NOTE: When the received data is printed on multiple pages, the reception date/time is printed on the fist page only.
It is not printed on the pages that follow.
When the received fax data is forwarded after retrieving it from memory, the reception date/time is not added to the
forwarded data.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [RX Date/Time].
Press the OK key.
Press the U or V key to select [On].
Press the OK key.
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Setup and Registration
Media Type for Print Output
Specify the paper type to be used for print output of the received fax.
Supported paper types: All Media Type, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope,
Thick, High Quality, Custom 1 to 8
NOTE: Refer to the machine’s Operation Guide for details on Custom Paper 1 to 8.
1
2
3
4
5
6
7
8
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
6
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [FAX Media Type].
Press the OK key.
Press the U or V key to select the desired paper type. If
you do not specify any paper type, select [All Media
Type].
FAX Media Type:
a b
*********************
1
*All Media Type
2
3
Plain
Rough
9
Press the OK key.
Setting the cassette for the print output of received faxes
By specifying the media type, faxes can be received on the corresponding cassette. Faxes will be automatically
reduced to the set paper size.
1
2
3
4
5
6
Press the System Menu/Counter key.
Press the U or V key to select [Common Settings].
Press the OK key.
Press the U or V key to select [Orig./Paper Set.].
Press the OK key.
Press the U or V key to select [Cassette 1 Set.],
[Cassette 2 Set.], [Cassette 3 Set.] or [Cassette 4 Set.].
NOTE: [Cassette 2], [Cassette 3] and [Cassette 4] are
shown when the optional paper feeder is installed.
7
Press the OK key.
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8
9
Press the U or V key to select [Cassette 1 Size],
[Cassette 2 Size], [Cassette 3 Size] or [Cassette 4 Size].
Press the OK key.
10 Press the U or V key to select the desired paper size.
Cassette 1 Size: a b
*Letter
1
*********************
a
2
3
Legal
Statement
a
a
11 Press the OK key. The previous screen reappears.
12 Press the U or V key to select [Cassette 1 Type],
[Cassette 2 Type], [Cassette 3 Type] or [Cassette 4
Type].
13 Press the OK key.
14 Press the U or V key to select the desired paper type.
Cassette 1 Type: a b
*Plain
1
*********************
2
3
Rough
Recycled
15 Press the OK key. The previous screen reappears.
16 Press the Back key to return to the default System Menu
screen.
Type for Print Output on page 6-11 for the setting
procedure.
Select the same paper type as that selected in step 14.
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Setup and Registration
DRD Reception
This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With
this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a
telephone on the same line, and you can still designate a different fax number for each of them. As each number is
given a different ring pattern, the machine is able to differentiate between incoming calls. If one of these numbers is
designated for the machine, and a desired ring pattern is designated for that number in advance, fax reception will be
initiated automatically whenever the machine detects the ring pattern distinctive to the fax.
NOTE: Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is
connected to the machine. DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service
provided by your telephone company. Contact your telephone company for further information on the Distinctive
Ring Pattern service available.
Flow of reception
6
FAX
Telephone
If the other party has
dialed your fax number...
If the other party has
dialed your telephone
number...
Telephone company
The fax machine will ring
using the predetermined
ring pattern for a fax and
fax reception will start
The fax machine will ring
using the predetermined
ring pattern for a telephone
call. Conversation is
automatically. (The fax will possible with the other
handle the call using the
Automatic FAX Reception
mode.)
party if you answer the
telephone that is
connected to this fax
machine.
1
When a call comes in, the telephone will ring.
NOTE: If you lift the handset while the telephone is still
ringing, the machine will deal with the call in the same
manner as standard Manual FAX Reception. For details,
2
The machine will then ring using the predetermined ring
pattern.
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When the call is from a telephone
Lift the handset and speak with the other party. When the
conversation is over, fax reception can be initiated
manually.
When the call is from a fax
Once the ringing tone stops, fax reception will start
automatically.
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Setup and Registration
Transmission Restriction
This function allows you to send or receive originals only when communication requirements are met. Using this
function can limit other parties with which you can communicate.
Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission
limit in advance. When the machine sends or receives originals, you do not need to perform a special operation for
this particular function, and you can operate the machine normally. When sending or receiving has actually started,
the machine correctly conducts transmission that meets communication requirements, but when the transmission
does not meet the requirements, the machine indicates an error. This mode also allows you to set a [Reject List] for
Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose
Local FAX Number is not registered are rejected.
NOTE: Before using transmission restriction, be sure to read the following prerequisites, communication
establishing requirements, and reception rejection requirements thoroughly, and consult with the other parties with
which you communicate.
6
Communication Establishing
Prerequisites
Requirements
•
•
Register Permitted FAX
numbers or Permitted ID
•
The recipient’s Local FAX
Number matches a Permitted
FAX No. registered on the
machine.
†
•
•
The recipient’s Local FAX ID
matches a Permitted ID
registered on the machine.
Send
Restrictions
Send restriction settings are
specified in [Permit + Addr
Book] in Send Restrictions.
(Refer to Setting Send
When the number was dialed
using the Address Book or One-
touch keys, the last 4 digits of
the dialed number match the
last 4 digits of the recipient’s
Local FAX Number. (Excludes
manual transmissions.)
•
•
Register the Local FAX
Numbers or Local FAX IDs of
other parties.
Register Permitted FAX
numbers or Permitted ID
•
The sender’s Local FAX
Number matches a Permitted
FAX No. registered on the
machine.
††
numbers. (Refer to
•
•
The sender’s Local FAX ID
matches a Permitted ID
registered on the machine.
Reception
Restrictions
•
•
Reception restriction settings
are specified in [Permit + Addr
Book] in Reception Restrictions.
(Refer to Setting Reception
A fax number that matches the
last 4 digits of the sender’s
Local FAX Number is registered
in the Address Book on this
machine.
Register the Local FAX
Numbers or Local FAX IDs of
other parties.
†.
If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient,
sending is not rejected.
††. If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender,
reception is not rejected.
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Setup and Registration
Reception Rejection
Prerequisites
Requirements
•
•
Register Reject FAX
numbers. (Refer to
•
•
The sender’s Local FAX
Number is not registered.
†
The sender’s Local Fax
Number matches a Reject
FAX No. registered on the
machine.
Reception
Rejection
Reception restriction settings
are specified in [Reject List] in
Reception Restrictions. (Refer
†.
If there are no Reject FAX numbers registered, calls are only rejected from senders
whose Local FAX Numbers (Indicates local FAX information entries, not the actual line
numbers.) are not registered.
Registering Permit FAX No.
NOTE: Up to 10 Permit FAX numbers can be registered.
1
2
3
4
5
6
7
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [TX/RX Restrict.].
Press the OK key.
Press the U or V key to select [Permit No. List].
Press the OK key.
8
Press [Menu] (the Right Select key).
Permit No. List: a b
b
*********************
0667640001
b
b
0667643755
0120123456
[ Menu ]
9
Press the U or V key to select [Add FAX Number].
Menu:
a b
1
2
Detail/Edit
Delete
Add FAX Number
3
*********************
10 Press the OK key.
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11 Use the numeric keys to enter a Permit FAX number. Up
FAX No. Entry:
B b
to 32 digits can be entered.
*
S
NOTE: Press the Address Recall/Pause key to insert a
pause (-) between two digits.
Press the Y or Z key to move the cursor.
To correct the number, press the Clear key to delete the digits
one by one before reentering the number. To delete all
entered digits and return to the default screen, press the
Reset key.
12 Press the OK key.
13 When registering other Permit FAX numbers, repeat
steps 8 to 12.
6
Changing and Deleting Permit FAX No.
1
2
Follow steps 1 to 7 of Registering Permit FAX No. on
Press the U or V key to select the Permit FAX No. to be
changed or deleted.
Permit No. List: a b
b
*********************
0667640001
b
b
0667643755
0120123456
[ Menu ]
3
4
Press [Menu] (the Right Select key).
Changing Permit FAX No.
Menu:
Detail/Edit
a b
*********************
1
Press the U or V key to select [Detail/Edit].
1
2
3
Delete
Add FAX Number
2
3
Press the OK key.
Use the numeric keys to reenter the Permit FAX
number. Up to 32 digits can be entered.
FAX No. Entry:
0667640001
A b
*
S
NOTE: Press the Address Recall/Pause key to insert a
pause (-) between two digits.
Press the Y or Z key to move the cursor.
To correct the number, press the Clear key to delete the digits
one by one before reentering the number. To delete all
entered digits and return to the default screen, press the
Reset key.
4
Press the OK key. Proceed to step 12.
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Setup and Registration
Deleting Permit FAX No.
Menu:
Detail/Edit
Delete
a b
1
Press the U or V key to select [Delete].
1
2
*********************
3
Add FAX Number
2
3
Press the OK key.
Press [Yes] (the Left Select key). This deletes the
Delete.
Permit FAX number.
Are you sure?
z b 0667640001
[ Yes ]
[ No ]
5
To change or delete other Permit FAX numbers, repeat
steps 2 to 4.
Registering Reject FAX No.
NOTE: Up to 10 Reject FAX numbers can be registered.
1
2
3
4
5
6
7
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [TX/RX Restrict.].
Press the OK key.
Press the U or V key to select [Reject No. List].
Press the OK key.
8
Press [Menu] (the Right Select key).
Reject No. List: a b
b
*********************
0667640001
b
b
0667643755
0120123456
[ Menu ]
9
Press the U or V key to select [Add FAX Number].
Menu:
a b
1
2
Detail/Edit
Delete
Add FAX Number
3
*********************
10 Press the OK key.
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Setup and Registration
11 Use the numeric keys to enter a Reject FAX number. Up
FAX No. Entry:
B b
to 32 digits can be entered.
*
S
NOTE: Press the Address Recall/Pause key to insert a
pause (-) between two digits.
Press the Y or Z key to move the cursor.
To correct the number, press the Clear key to delete the digits
one by one before reentering the number. To delete all
entered digits and return to the default screen, press the
Reset key.
12 Press the OK key.
13 To register other Reject FAX numbers, repeat steps 8 to
12.
6
Changing and Deleting Reject FAX No.
1
2
Follow steps 1 to 7 of Registering Reject FAX No. on
Press the U or V key to select the Reject FAX No. to be
changed or deleted.
Reject No. List: a b
b
*********************
0667640001
b
b
0667643755
0120123456
[ Menu ]
3
4
Press [Menu] (the Right Select key).
Changing Reject FAX No.
Menu:
Detail/Edit
a b
*********************
1
Press the U or V key to select [Detail/Edit].
1
2
3
Delete
Add FAX Number
2
3
Press the OK key.
Use the numeric keys to reenter the Reject FAX
number. Up to 32 digits can be entered.
FAX No. Entry:
0667640001
A b
*
S
NOTE: Press the Address Recall/Pause key to insert a
pause (-) between two digits.
Press the Y or Z key to move the cursor.
To correct the number, press the Clear key to delete the digits
one by one before reentering the number. To delete all
entered digits and return to the default screen, press the
Reset key.
4
Press the OK key.
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Setup and Registration
Deleting Reject FAX No.
Menu:
Detail/Edit
Delete
a b
1
Press the U or V key to select [Delete].
1
2
*********************
3
Add FAX Number
2
3
Press the OK key.
Press [Yes] (the Left Select key). This deletes the
Delete.
Reject FAX number.
Are you sure?
z b 0667640001
[ Yes ]
[ No ]
5
To change and delete other Reject FAX numbers, repeat
steps 2 to 4.
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Registering Permit ID No.
NOTE: Up to 5 Permit ID numbers can be registered.
1
2
3
4
5
6
7
8
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [TX/RX Restrict.].
Press the OK key.
Press the U or V key to select [Permit ID List].
Press the OK key.
6
Press [Menu] (the Right Select key).
Permit ID List:
0004
b
a b
b
*********************
0007
[ Menu ]
9
Press the U or V key to select [Add FAX ID].
Menu:
a b
1
2
Detail/Edit
Delete
Add FAX ID
3
*********************
10 Press the OK key.
11 Use the numeric keys to enter a Permit ID number (0000
Permit ID:
(0000 - 9999)
****0000*
M b
to 9999).
NOTE: Press the Clear key to display the previous number.
12 Press the OK key.
13 To register other Permit ID numbers, repeat steps 8 to
12.
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Changing and Deleting Permit ID No.
1
2
Follow steps 1 to 7 of Registering Permit ID No. on
Press the U or V key to selec the Permit ID No. to be
changed or deleted.
Permit ID List:
0004
a b
*********************
b
b
0007
[ Menu ]
3
4
Press [Menu] (the Right Select key).
Changing Permit ID No.
Menu:
Detail/Edit
a b
*********************
1
Press the U or V key to select [Detail/Edit].
1
2
3
Delete
Add FAX ID
2
3
Press the OK key.
Use the numeric keys to reenter a Permit ID
number (0000 to 9999).
Permit ID:
(0000 - 9999)
****0004*
D b
NOTE: Press the Clear key to display the previous number.
4
Press the OK key.
Deleting Permit ID No.
Menu:
Detail/Edit
Delete
a b
1
Press the U or V key to select [Delete].
1
2
*********************
Add FAX ID
3
2
3
Press the OK key.
Press [Yes] (the Left Select key). This deletes the
Delete.
Permit ID number.
Are you sure?
z b 0004
[ Yes ]
[ No ]
5
To change and delete other Permit ID numbers, repeat
step 2 to 4.
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Setup and Registration
Setting Send Restriction
You can restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit
ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below.
1
2
3
4
5
6
7
8
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [TX/RX Restrict.].
Press the OK key.
Press the U or V key to select [TX Restriction].
Press the OK key.
6
Press the U or V key to select sending restriction. To not
use the sending restriction, select [Off]. To restrict the
other parties only to the ones registered in Permit FAX
No. and Permit ID No. as well as the ones registered in
the Address Book, select [Permit+Addr Book].
9
Press the OK key.
Setting Reception Restriction
You can restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and
Permit ID No. and senders registered in your Address Book. This mode also allows you to set a [Reject List] for
Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose
Local FAX Number is not registered are rejected. To change the reception restriction, follow the steps below.
1
2
3
4
5
6
7
8
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [TX/RX Restrict.].
Press the OK key.
Press the U or V key to select [RX Restriction].
Press the OK key.
Press the U or V key to select reception restriction. To
not use the reception restriction, select [Off]. To restrict
the other parties only to the ones registered in Permit
FAX No. and Permit ID No. as well as the ones
registered in the Address Book, select [Permit+Addr
Book]. To block incoming faxes from senders registered
in Reject FAX No., select [Reject List].
9
Press the OK key.
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Setup and Registration
Encryption
This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third
party tries to view the originals in the middle of communication by some means, the third party is prevented from
knowing the actual contents of the originals. The originals received are reverted to the originals as they were before
transmission (decrypted) by the receiving system, and printed. This is an extremely effective communication method
for sending confidential documents that are not to be opened by a third party.
IMPORTANT: In order to use encryption communication, the fax of the other party needs to be an our-brand system
with the same type of encryption functions.
In encryption communication, in order to encrypt and decrypt originals, the sending and receiving systems must use
the same 16-digit encryption key. When the encryption key differs between the sending system and the receiving
system, the encryption cannot be conducted. Therefore, the sending system and the receiving system need to have
the same encryption key and 2-digit key No. registered in advance.
Sending system
Encrypt
Receiving system
Decrypt
Scan originals
Encryption
Output originals
Description of settings at sending and receiving systems
Sending
Receiving
system
Reference
page
Settings
system
Encryption Key No.
Encryption Key
(A) 2 digits
(C) 16 digits
(A) 2 digits
(B) 2 digits
(C) 16 digits
Key No. of Address Book
(or when the number is
directly dialed)
Receiving system
encryption box number
(D) 4 digits
†
Encryption Box No.
(D) 4 digits
(B) 2 digits
-
Key No. in reception
setting
†.
When the machine receives originals, the Encryption Box is not used.
NOTE: Set the same characters for the numbers indicated by the same letter in parentheses. For example, the
same characters should be used as the encryption key (C) in both the sending and receiving systems.
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Setup and Registration
Registering an Encryption Key
An encryption key is required when registering the Address Book used for encryption communication (the other party
is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system.
For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers
and/or letters arbitrarily.
NOTE: Up to 20 encryption keys can be registered.
1
2
3
4
5
6
7
8
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
6
Press the U or V key to select [TX/RX Common].
Press the OK key.
Press the U or V key to select [Encryption Key].
Press the OK key.
Press the U or V key to select an unregistered
encryption key, and then press [Menu] (the Right Select
key).
Encryption Key:
a b
*********************
1
Key 01
2
3
Key 02
Key 03
[ Menu ]
9
Press the U or V key to select [Register].
Menu:
Register
a b
*********************
1
details on entering characters.
2
3
Detail
Delete
10 Press the OK key.
11 Use the numeric keys to enter the encryption key. Up to
16 digits can be entered.
12 Press the OK key.
13 Repeat steps 8 to 12 to register other encryption keys.
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Setup and Registration
Confirming and Deleting Registration Contents of Encryption Key
1
Follow steps 1 to 7 of Registering an Encryption Key on
2
Press the U or V key to select the encryption key that
you want to confirm or delete.
Encryption Key:
a b
*********************
1
Key 01
2
3
Key 02
Key 03
[ Menu ]
3
4
Press [Menu] (the Right Select key).
Confirming Registration Contents of Encryption Key
Menu:
Register
Detail
a b
1
Press the U or V key to select [Detail].
1
2
*********************
Delete
3
2
Press the OK key.
Deleting Encryption Key
Menu:
a b
1
Press the U or V key to select [Delete].
1
2
Register
Detail
3 Delete
*********************
2
3
Press the OK key.
Press [Yes] (the Left Select key). This deletes the
Delete.
encryption key.
Are you sure?
z
Key 01
[ Yes ]
[ No ]
5
Repeat steps 2 to 4 to confirm or delete other encryption
keys.
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Setup and Registration
Operation at the Sending System
When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted
transmission when dialing directly using the numeric keys.
NOTE: Encrypted transmission can be also used in broadcast transmission.
With encryption communication, you cannot conduct sub address communication.
1
Register the encryption key you have arranged with the
receiving system. (Refer to Registering an Encryption
Key on page 6-25.) When an encryption key has already
been registered, go to the next step.
2
3
4
Press the FAX key.
6
Place the originals.
Use the numeric keys to enter the FAX number of the
other party, and press [Detail] (the Right Select key).
FAX No. Entry:
0123456789
A b
*
NOTE: When encrypted transmission has been set to a
destination in the Address Book or One-touch keys, you can
use the destination.
[ Chain ] [ Detail ]
5
Press the Y or Z key to select [Encrypted TX].
FAX Detail:
C b
Encrypted TX: 2/ 4
Key 02
0000
[ Change ]
6
7
Press the OK key.
Press the U or V key to select [On].
Encryption:
*Off
On
a b
1
2
*********************
8
9
Press the OK key.
Press the U or V key to select the desired encryption
key number.
Encryption Key:
a b
*********************
1
----------------
2
3
*Key 02
Key 03
10 Press the OK key.
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Setup and Registration
11 Press the U or V key to select [On] or [Off].
Encryption Box:
*Off
2
a b
1
*********************
On
NOTE: When the machine receives originals, the
encryption box is not used.
12 Press the OK key. Proceed to the next step or step 15
when [On] or [Off] is selected in step 11, respectively.
13 Use the numeric keys to enter the box number (0000 to
Box Number Entry: M b
(0000 - 9999)
****0000*
9999).
14 Press the OK key.
15 Press the Start key. The transmission will start.
Operation at the Receiving System
To conduct encryption communication operating the receiving system, follow the steps below.
NOTE: In encryption communication, sub address communication cannot be used.
1
Register the encryption key you have arranged with the
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [Encryption RX].
Press the OK key.
Press the U or V key to select [On].
Encryption RX:
*Off
On
a b
1
2
*********************
10 Press the OK key.
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Setup and Registration
11 Press the U or V key to select the desired encryption
Encryption Key:
a b
*********************
key number.
1
*Key 01
2
3
Key 02
Key 03
12 Press the OK key.
13 The sending system conducts encrypted transmission.
When encryption communication is conducted normally,
the machine decrypts the encrypted originals received
and prints the originals.
6
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Setup and Registration
Duplex Print Output
When received multiple pages of data are the same width, they can be printed out on both sides of paper having the
same width as the data.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [Duplex Printing].
Press the OK key.
Press the U or V key to select [On] or [Off].
Press the OK key.
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Setup and Registration
2 in 1 Reception
When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on
one Letter or A4 size sheet of paper.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [2 in 1 Printing].
Press the OK key.
6
Press the U or V key to select [On] or [Off].
Press the OK key.
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Setup and Registration
Print all at once [Batch Print]
When a multi-page fax is received, if [On] is set, the pages are printed in a batch after all pages are received. If [Off]
is set, each page is printed as it is received.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Reception].
Press the OK key.
Press the U or V key to select [Batch Print].
Press the OK key.
Press the U or V key to select [On] or [Off].
Press the OK key.
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Setup and Registration
Select Key Set
If you register a function to the Left Select key or Right Select key, you can quickly set the function when using fax
functions.
You can register one of the following functions to each key.
•
•
•
•
•
•
•
•
•
•
•
•
•
None
Original Size
Original Image
FAX Resolution
Orig.Orientation
Continuous Scan
File Name Entry
JobFinish Notice
FAX Delayed TX
FAX Direct TX
FAX RX Polling
Density
6
Duplex
1
2
3
4
5
6
7
8
Press the System Menu/Counter key.
Press the U or V key to select [FAX].
Press the OK key.
Press the U or V key to select [Select Key Set.].
Press the OK key.
Press the U or V key to select [Left] or [Right].
Press the OK key.
Press the U or V key to select the function you want to
register to the flexible key.
9
Press the OK key.
IMPORTANT: f you try to set the function that is registered to
the other flexible key, you cannot set it and This function is
already registered. is displayed.
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Setup and Registration
Remote Diagnostics
If a problem arises with this machine and you contact our service representative, this feature enables our Service
Center computer to access the machine over the phone and check the machine’s status or look for problems.
NOTE: To use Remote Diagnostics, you must first sign an agreement with our service representative and register a
Predetermined ID on the machine. For more information, contact your Service Representative or Authorized Service
Center.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [Adjust/Maint.].
Press the OK key.
Press the U or V key to select [Service Setting].
Press the OK key.
Press the U or V key to select [Remote Diag.Set.].
Press the OK key.
Press the U or V key to select [On].
Press the OK key.
10 Press the U or V key to select [Remote Diag. ID].
11 Use the numeric keys to enter the prespecified remote
diagnostics ID number (0000 to 9999).
12 Press the OK key.
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Setup and Registration
Prohibiting FAX Printing at Specified Times (Unusable Time)
This feature sets a time period during which the machine will not print received faxes.
Faxes received during this Unusable Time are printed when the setting is unlocked.
IMPORTANT: When Unusable Time is set, in addition to FAX printing, all other operations are all prohibited during
the unusable time period, including printing of copy jobs, printer jobs and received e-mails, printing and sending from
USB Memory and Network FAX transmission.
1
2
3
4
5
6
7
8
9
Press the System Menu/Counter key.
Press the U or V key to select [Common Settings].
Press the OK key.
6
Press the U or V key to select [Timer Setting].
Press the OK key.
Press the U or V key to select [Unusable Time].
Press the OK key.
Press the U or V key to select [On].
Press the OK key.
10 Press the U or V key to enter the start time.
11 Press the OK key.
12 Press the U or V key to enter the end time.
13 Press the OK key.
NOTE: If the same time is set as the start time and end
time, you cannot use all day.
14 Specify the code to temporarily cancel the unusable
setting during unusable time.
Set a four digit [Unlock Code] using the numeric keys.
NOTE: To use the machine temporarily during unusable
time, press [Code] (the Right Select key) in the Unusable
Time message screen. Then, enter the Unlock code using
the numeric keys and press [Login] (the Right Select key).
15 Press the OK key.
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Setup and Registration
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7 About Network FAX
This chapter explains how to use Network FAX.
Please also read the Network FAX Driver Operation Guide (Online Manual) contained in the
included CD-ROM, which describes how to operate your PC to send a fax using Network FAX and
make various settings.
• What is Network FAX? ............................................................................................7-2
• Setup.......................................................................................................................7-3
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About Network FAX
What is Network FAX?
The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of
faxes. Its primary features include the following.
•
•
•
•
•
•
•
PC-prepared document can be sent and received by fax without being printed out.
An Address Book (in the machine/PC) can be used to specify a desired destination.
Addition of a cover page.
Transmission and printing can be done simultaneously.
E-mail reporting of the transmission result.
Sub address transmission is available.
Operation is as simple as printing.
Flow of Network FAX Sending
Network FAX sending is performed in the following sequence.
Prepare a document using a PC networked to this machine.
T
Forward the document data from the PC to this machine using the same
operation as for printing.
T
The machine sends the document data to another fax machine.
T
The other fax machine receives the data.
Flow of Network FAX Receiving
Network FAX receiving is performed in the following sequence.
Another fax machine sends a fax to this machine.
T
The machine receives the fax.
T
The machine sends the fax data to a networked PC using the memory
forwarding function.
T
The PC networked to this machine receives the data.
NOTE: The memory forwarding function allows not only reception by the networked PC, but also forwarding of the
received fax by e-mail, forwarding to another fax machine, or storing in the Sub Address Box.
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About Network FAX
Setup
The following preparation is needed before using Network FAX.
Flow of Setup
Connection to a PC
Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide.
Machine Registration
Using the memory transmission function, select the recipient PC or file format.
NOTE: Use the memory transmission function to forward the received fax to the PC or forward it as an e-mail
attachment. For details, refer to Printing/Forwarding Received Documents (Memory Forwarding) on page 4-13.
Installing Software on the PC
7
Install the dedicated software (included in the supplied CD-ROM) on your PC required to use Network FAX. For
details, refer to the Network FAX Driver Operation Guide contained in the included CD-ROM.
Network FAX Driver Operation Guide
The Network FAX Driver Operation Guide (Online Manual) is contained in the included CD-ROM in PDF (Portable
Document Format). The main contents include the following.
•
•
•
•
Installing Network FAX Driver
Performing Network FAX Sending
Specifying the Network FAX Transmission Settings
Specifying the Cover Letter Settings
Opening the Online Manual
Follow the steps below to refer to the online manual.
1
2
Insert the CD-ROM supplied with the machine into the
CD-ROM drive. An explanation of the licensing
agreement is displayed. If you agree to the terms of the
agreement, click Accept. The main menu screen then
appears.
Click Software Documentation, and then Network FAX
Driver. The online manual appears.
NOTE: Adobe Reader 8.0 or later needs to be installed to
view the online manual.
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About Network FAX
7-4
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8 Troubleshooting
This chapter explains how to deal with problems.
• Indicators During Sending/Receiving Operation .....................................................8-2
• Precautions When Turning Power OFF...................................................................8-2
• Error Messages.......................................................................................................8-3
• Troubleshooting.......................................................................................................8-5
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Troubleshooting
Indicators During Sending/Receiving Operation
The Send/Receive and Memory indicators show the fax
transmission status.
•
•
•
The Send/Receive indicator blinks when the machine is
sending/receiving a fax.
The Memory indicator blinks when source data is being
stored in memory for memory transmission.
The Memory indicator is lit when there is source data
stored in the memory for delayed transmission.
Precautions When Turning Power OFF
To receive faxes with the power turned off, press the Power key on the operation panel. You cannot automatically
receive a fax when the main power switch is turned off.
Before turning off the main power switch, press the Power key on the operation panel. Make sure that the Memory
indicator is off before turning off the main power switch.
CAUTION: The device may still be operating as long as the Memory indicator is lit. Turning the machine off
at the main power switch while the memory indicator lits, may cause malfunctions.
Make sure that the indicator is off.
8-2
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Troubleshooting
Error Messages
When an error occurs, the display may show one of the error messages listed below. These will help you identify and
correct the problem.
NOTE: When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in
the report and refer to the Error Code List on page 11 of the Appendix for a description. To print the sent/receipt
Reference
Message
Machine failure.
Checkpoint
Corrective Action
Page
–
Turn the main power switch
off and on, or unplug the
power cord and plug it in
again. If the message still
appears, note the error code.
Turn the main power switch
off and unplug the power
cord. Call your service
representative.
–
Call service.
8
Polling box limit exceeded.
Job is canceled.
–
–
Polling box capacity is used
up with document data.
Press the OK key. The job is
canceled.
Try to perform the job again
after printing or deleting the
data in the polling box.
Job Accounting restriction
exceeded.
The number of paper used
has exceeded the limit
preset by Job Accounting.
No further operation is
possible. Press the OK key.
The job is canceled.
Refer to the
machine’s
Operation
Guide.
Try to perform the job again
after resetting the limit for
paper use.
Job Accounting restriction
exceeded.
Cannot scan.
–
Fax transmission is
prohibited by Job
Accounting. No further
operation is possible. Press
the OK key. The job is
canceled.
Refer to the
machine’s
Operation
Guide.
Check the setting for Job
Accounting.
The phone receiver is off the Is the phone (commercially
Hang up the handset.
–
hook. Hang Up.
available) connected to the
machine off the hook?
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Troubleshooting
Reference
Page
Message
Checkpoint
Corrective Action
Scheduled sending jobs
exceeded.
–
The number of jobs has
exceeded the limit set for
delayed transmission. Press
the OK key. The job is
canceled.
Wait until the delayed
transmission is executed, or
cancel the delayed
transmission and then
perform the job again.
Add paper in cassette 1 (~3). Is the indicated cassette or
Add paper of the same size
as indicated. When the type
of printing paper is specified,
the necessary paper types
are also displayed.
–
or
MP tray out of paper?
Add paper in MP tray.
To use another paper
source, select the paper
source and press the OK
key. To use another paper
source, press [Paper] (the
Right Select key), select the
desired paper source, and
then press the OK key.
Is the type of printing paper
specified?
The cassette for the
–
–
specified paper type is not
available. Press [Paper] (the
Right Select key), select
another paper source, and
then press the OK key.
Is the cassette securely
loaded?
Remove the cassette and
reload it completely.
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Troubleshooting
Troubleshooting
When a problem occurs, first check the following. If the problem persists, contact your dealer or service
representative.
Reference
Page
Symptom
Checkpoint
Corrective Action
Cannot send document.
Is the modular cord
connected correctly?
Connect the modular cord
correctly.
–
Is Communication error
displayed?
Remedy the cause of error
and send again.
Is TX (transmission)
restriction activated?
Cancel the TX restriction.
Cannot perform broadcast
transmission.
Is free space available in the
memory?
Send after the memory has
free space, or create free
space in the memory.
8
Cannot perform encrypted
communication.
Are the registrations correct
both at sender and recipient? registrations both at sender
and recipient.
Double-check the
Cannot use the remote
switching function.
Is a pulse line used?
Some phones may transmit
tone signals using buttons.
Refer to the operation
–
manual of your phone set.
Is the remote switching
number correct?
Check the registration.
(Default: 55)
No print output after
reception.
Is memory forwarding
activated?
Check the forwarding
destination.
–
Cannot receive document.
Is the modular cord
connected correctly?
Connect the modular cord
correctly.
–
Is Communication error
displayed?
Remedy the cause of error
and ask the sender to retry.
Is RX (reception) restriction
activated?
Cancel the RX restriction.
Cannot perform memory
reception.
Is free space available in the
memory?
Receive after the memory
has free space, or create free
space in the memory.
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Troubleshooting
Reference
Page
Symptom
Checkpoint
Corrective Action
Cannot perform sub
Is the recipient fax machine
Sub address transmission
–
address transmission.
equipped with a sub address cannot be performed unless
transmission feature?
the recipient fax machine has
a similar sub address
transmission feature.
sub address password
identical to the sub address
or sub address password
with the recipient. This
machine does not use a sub
address password for
registered in the recipient fax reception.
machine?
Is free space available in the
memory of the recipient fax
machine?
Check with the recipient.
–
Cannot perform memory
forwarding.
Is memory forwarding set to
[On]?
Check the memory
forwarding setting.
Cannot perform memory
forwarding using a sub
address.
Is the recipient fax machine
equipped with a sub address cannot be performed unless
transmission feature?
Sub address transmission
–
the recipient fax machine has
a similar sub address
transmission feature.
Is the entered sub address
identical to the sub address
with the recipient. This
registered in the recipient fax machine does not use a sub
machine?
address password for
reception.
Cannot store memory
forwarding data in a Sub
Address Box.
Is the memory forwarding
setting correctly?
Check the memory
forwarding setting.
Is free space available in the
memory?
Receive after the memory
has free space, or create free
space in the memory.
Cannot output from a Sub
Address Box.
Is the box password been
set?
Enter the correct box
password.
Cannot use polling
reception.
Is polling transmission being
used correctly on the sending
machine?
Check with the recipient.
–
Cannot use sub address
relay broadcast
communication.
Is free space available in the
memory?
Free up some space in
memory and then send, or
simply make some free
space in memory.
–
8-6
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Appendix
• Character Entry Method .............................................................................Appendix-2
• Specifications (Fax function) ......................................................................Appendix-6
• Menu List....................................................................................................Appendix-7
Appendix-1
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Character Entry Method
In character entry screens, use the procedure below to enter characters.
Keys Used
Use the following keys to enter characters.
1
2
6
7
3
4
5
1. OK Key
Press this key to finalize the entered character(s).
2. Clear Key
Press this key to delete the character at the cursor position. If the cursor is at the end of the
line, the character to the left of it is deleted.
3. Back Key
Press this key to return to the screen from which you invoked the character entry screen.
Use these to select the entry position, or select a character from the character list.
Use these keys to select the character you want to enter.
4. Cursor Keys
5. Numeric Keys
6. Reset Key
Press this key to cancel the character entry procedure and return to the standby screen.
7. Right Select Key Press this key to select the type of characters you want to enter. (When [Text] is displayed)
Appendix-2
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Selecting Type of Characters
To enter characters, the following three types are available:
ABC
123
Symbols
To enter alphabets.
To enter numerals.
To enter symbols.
In a character entry screen, press [Text] (the Right
Select key) to select the type of characters you want to
enter.
File name input:
RD Center
*
123
[ Text ]
Current character type
Each time you press [Text] (the Right Select key), the
character type switches as follows: ABC, 123, Symbol,
ABC ...
ABC
[ Text ]
123
[ Text ]
Symbols:
a b
[ Text ]
NOTE: By pressing
on the numeric keys while entering
characters, you can directly display the Symbols screen.
Appendix-3
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Entering Characters
After selecting a character type, use the procedure below to enter characters.
Entering Alphabets and Numerals
Referring to the table below, press the key corresponding to the character you want to enter until it is displayed.
Key
Entry mode
Available characters
. @ - _ / : ~ 1
Alphabetic/Symbol
Numeric
1
Alphabetic/Symbol
Numeric
a b c A B C 2
2
Alphabetic/Symbol
Numeric
d e f D E F 3
3
Alphabetic/Symbol
Numeric
g h i G H I 4
4
Alphabetic/Symbol
Numeric
j k l J K L 5
5
Alphabetic/Symbol
Numeric
m n o M N O 6
6
Alphabetic/Symbol
Numeric
p q r s P Q R S 7
7
Alphabetic/Symbol
Numeric
t u v T U V 8
8
Alphabetic/Symbol
Numeric
w x y z W X Y Z 9
9
Alphabetic/Symbol
Numeric
. , - _ ’ ! ? (space) 0
0
Alphabetic/Symbol
Numeric
Switch between upper-/lowercase
†
* or . (decimal point)
Alphabetic/Symbol
Numeric
#
†.
'*' is entered when [123] is selected in the character type selection,
or '.' is entered when only numerals are entered and no character
type is selected.
Characters associated with different keys can be entered consecutively. To enter a character associated with the
same key after another, use cursor keys to move the cursor to the next entry position before entering it.
Appendix-4
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If you use cursor keys to move the cursor to an entry position apart from the end of the line and enter a character
there, spaces are automatically entered in between.
Entering Symbols
Press [Text] (the Right Select key) or # on the numeric
Symbols:
a b
keys to display the Symbols screen. Use cursor keys to
select the symbol you want to enter and then press the
OK key.
[ Text ]
Entry When [Select Character] Is Selected in Login Operation Settings
In the login screen that appears when user management is enabled, the character entry method may vary depending
on the settings. (For the Login Operation, refer to the machine's Operation Guide.)
If a character palette appears on the screen, use cursor
keys to select the desired character from the displayed
characters, and then press the OK key to enter it.
Login User Name: a b
Kyocer
abcdefghijklmnopqrst
*
*
uvwxyzABCDEFGHIJKLMNO
[ Next ]
NOTE: Numerals can be entered directly by pressing
numeric keys.
Appendix-5
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Specifications (Fax function)
NOTE: Specifications are subject to change without notice.
Item
Description
Type
FS-3140MFP
Compatibility
G3
Communication Line
Transmission Time
Transmission Speed
Subscriber telephone line
3 seconds or less (33600 bps, JBIG, ITU-T A4 #1 chart)
33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/
7200/4800/2400 bps
Coding Scheme
JBIG/MMR/MR/MH
Error Correction
ECM
Original Size
Max. width: 8.5"/215 mm, Max. length: 14"/355.6 mm
Max. 50 sheets
Automatic Document Feed
Scanner Resolution
Horizontal × Vertical
200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm)
200 × 200 dpi Fine (8 dot/mm × 7.7 line/mm)
200 × 400 dpi Super Fine (8 dot/mm × 15.4 line/mm)
400 × 400 dpi Ultra Fine (16 dot/mm × 15.4 line/mm)
Printing Resolution
Gradations
600 × 600 dpi
256 shades (Error diffusion)
22 keys
One-Touch Key
Multi-Station Transmission
Max. 100 destinations
Substitute Memory Reception 256 sheets or more (when using ITU-T A4 #1)
Image Memory Capacity
Report Output
3.5 MB (standard) (for incoming faxed originals)
Sent result report, FAX RX result report, Activity report, Status page
Appendix-6
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Menu List
The function keys on the message display and operation panel have the following menus. Refer to this list as
necessary when you operate the machine.
FAX Key
Status/Job Cancel Key
Document Box Key
Polling Box
System Menu/Counter Key Report
Report Print
Admin Rpt Set.
Result Rpt Set.
Sound
Common Settings
Orig./Paper Set. Cassette 1 Set. (Refer to the machine’s
Operation Guide)
Cassette 2 Set. (Refer to the machine’s
Operation Guide)
Cassette 3 Set. (Refer to the machine’s
Operation Guide)
Cassette 4 Set. (Refer to the machine’s
Operation Guide)
Date Setting
Timer Setting
Continued on next page
Appendix-7
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Continued from previous page
FAX
Transmission
Reception
TX/RX Restrict.
Document Box
Polling Box
Edit Destination
Adjust/Maint.
Service Setting
FAX Call Set.. (page
Appendix-8
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Received FAX Sizes and Paper Priority (Inch Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically
chooses the printing paper according to the following priority.
Same Size Override
Received FAX Size
ST
ST
LT
LT
LT
LG
LT
†,††
††
†
1
2
3
LG
LT
LT
LG
†.
Paper orientation is different from the received document. The
image is printed after being rotated 90° automatically.
††. Received Legal size document is reduced to match Letter size
paper.
: indicates print output on two sheets.
NOTE: The abbreviations denote the following paper sizes.
ST: Statement
LT: Letter
LG: Legal
When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to
Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.
Appendix-9
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Received FAX Sizes and Paper Priority (Metric Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically
chooses the printing paper according to the following priority.
Same Size Override
Received FAX Size
A5
A5
A4
FL
B5
A4
A4
FL
FL
FL
†
†
1
2
3
4
† ††
,
A4
A4
†
†.
Paper orientation is different from the received document.
The image is printed after being rotated 90° automatically.
††. Folio size original is reduced to match A4 size paper.
: indicates print output on two sheets.
NOTE: The abbreviations denote the following paper sizes.
FL: Folio
When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to
Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.
Appendix-10
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Error Code List
When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and
Activity Report.
NOTE: If an error occurs during V34 communication, the U in the error codes is replaced by an E.
Error Code
Busy
Possible Cause/Action
Failed to establish connection with the recipient
despite auto redialing the preset number of times.
Send again.
CANCELED
Transmission was canceled due to an action to
cancel transmission.
Reception was canceled due to an action to
cancel reception.
U00300
Paper depletion occurred at the recipient
machine. Check with the recipient.
U00420 - U00462 Reception was canceled because of mismatching
of communication features with the sender
machine although the line connection was
established.
U00600 - U00690 Communication was stopped due to the machine
failure. Send or receive again.
U00700
Communication was stopped due to failure on the
part of the sender or recipient machine.
U00800 - U00810 Page(s) not sent correctly. Send again.
U00900 - U00910 Page(s) not received correctly. Ask the sender to
resend.
U01000 - U01092 Communication error occurred during
transmission. Send again.
U01100 - U01199 Communication error occurred during reception.
Ask the sender to resend.
U01400
Failed to establish communication with the sender
or recipient machine because dialing registered
for a push line system was used in a pulse line
system.
U01500
U01600
Communication error occurred during high-speed
transmission. Send again.
Communication error occurred during reception of
high-speed transmission. Ask the sender to
reduce the transmission speed and send again.
U01700 - U01720 Communication error occurred during high-speed
transmission. Send again.
Appendix-11
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Error Code
U01721
Possible Cause/Action
Communication error occurred during high-speed
transmission. Designated transmission speed
may not be available for the recipient machine.
Reduce the transmission start speed and send
again.
U01800 - U01820 Communication error occurred during reception of
high-speed transmission. Ask the sender to
reduce the transmission speed and send again.
U01821
Communication error occurred during reception of
high-speed transmission. Designated
transmission speed may not be available for this
machine. Ask the sender to reduce the
transmission speed and send again.
U03000
U03200
U03300
During polling reception, a fax could not be
received because no originals were set in the
other party’s fax machine. Check with the other
party.
Sub address bulletin board reception was
attempted and the other party’s machine is an our-
brand model, but the specified sub address box
contained no data. Check with the other party.
An error occurred due to either 1 or 2 below.
Check with the other party.
1
2
The other party’s machine is an our-brand
model and transmission restrictions were
found set by the other party during polling
reception. Communication was interrupted
because the password was incorrect.
The other party’s machine is an our-brand
model and transmission restrictions were
found set by the other party during sub
address bulletin board reception.
Communication was interrupted because the
password was incorrect.
U03400
U03500
Polling reception was interrupted because the
password entered by the other party did not match
the Local FAX ID on the receiving machine. Check
with the other party.
Sub address bulletin board reception was
attempted and the other party’s machine is an our-
brand model, but the specified sub address box
was not registered on the other party’s machine.
Check with the recipient.
U03600
The other party’s machine is an our-brand model
and sub address bulletin board reception was
interrupted because the specified sub address
password was incorrect. Check with the other
party.
Appendix-12
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Error Code
U03700
Possible Cause/Action
Sub address bulletin board reception was
attempted but the other party’s machine either
does not have a sub address bulletin board
communication function or there were no originals
in any of the originals transfer boxes (sub address
boxes).
U04000
U04100
Specified sub address box is not registered in our-
brand recipient machine, or the sub address does
not match.
Recipient machine is not equipped with a sub
address box function, or the sub address does not
match.
U04200
U04300
Encrypted transmission was canceled because
the specified box is not registered.
Encrypted transmission was canceled because
the recipient fax is not equipped with an encrypted
communication function.
U04400
U04401
U04500
U05100
Encrypted transmission was canceled because
the encryption key does not match.
Encrypted transmission failed during dialing
because the encryption key is not yet registered.
Encrypted reception was canceled because the
encryption key does not match.
Transmission was canceled because
communication requirements are not met due to
the transmission restriction set on this machine.
Check with the recipient.
U05200
U05300
Reception was canceled because communication
requirements are not met due to the reception
restriction set on this machine.
Reception was rejected by the recipient because
communication requirements are not met due to
the reception restriction set on the recipient
machine. Check with the recipient.
U14000
U14100
Reception to the Sub Address Box was stopped
because there is no more free space in the
memory of this machine. Create free space by
outputting the data stored in the memory, or
cancel the reception to the Sub Address Box.
Transmission to the Sub Address Box or sub
address box on our-brand recipient machine was
stopped because there is no more free space in
the memory of the recipient machine. Check with
the recipient.
Appendix-13
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Error Code
U19000
Possible Cause/Action
Memory reception was stopped because there is
no more free space in the memory of this
machine. Create free space by outputting the data
stored in the memory, and ask the sender to
resend.
U19100
Transmission was stopped because there is no
more free space in the memory of the recipient
machine. Check with the recipient.
U19200
U19300
U19400
Memory transmission was stopped due to a data
error occurring during transmission. Send again.
Transmission was stopped due to a data error
occurring during transmission. Send again.
Reception was stopped due to a data error
occurring during reception. Ask the sender to
resend.
Appendix-14
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Contents of Encryption Key 6-26
Continuous Scan 4-46
Index
D
Date 2-6
Delayed Transmission 4-2
Cancel 3-11
Immediate Transmission 3-11
Density 3-6
Cancel 3-11
Document Processor 1-5
Duplex Print Output 6-30
Numerics
2 in 1 Reception 6-31
A
About this Operation Guide iv
Account Management 4-42
Address Book 3-13
Change/Deletion 3-20
Printing Address List 3-21
Registering a New Destination 3-13
Search 3-19
E
E-mail Notice
Select a Destination 3-19
Automatic Send 3-2
Job Finish Notice 4-46
Reporting FAX Receipt Result 5-10
Encrypted Communication 8-5
Encrypted TX 3-4
Encryption Key 6-24
B
Batch Print 6-32
Batch Transmission Function 4-2
Bulletin Board Communication 4-33
Encryption Key No. 6-24
Operation at the Receiving System 6-28
Operation at the Sending System 6-27
Registering an Encryption Key 6-25
Error Code List Appendix-11
Error Messages 8-3
C
Cancel
Cancelling Delayed Transmission 3-11
Cancelling Direct Transmission 3-11
Cancelling Memory Transmission 3-10
Cancelling Polling or Sub Address Bulletin
Board Transmissions 3-12
F
FAX Box Function 8-6
FAX Box List 4-31
Renaming Files 4-30
FAX Job History 5-3
Job Log Screen 5-3
FAX/Answering Machine Auto Switch
Cancelling Transmission (Disconnection
of Communication) 3-11
Cannot perform memory reception 8-5
Cannot perform sub address transmission 8-6
Cannot receive document 8-5
Cannot send document 8-5
Cannot use sub address relay broadcast
communication 8-6
Chain Dial 4-7
I
Checking Scheduled Job 4-3
Checking Transmission Results and
Registration Status 5-1
Indicators 8-2
Installation Precautions iv
Confirming and Deleting Registration
Index-1
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Interrupt Send 4-6
P
Part Names and Functions 1-1
J
Permit Fax No.
Job Accounting 4-42
Communication Form Subject to Job
Accounting 4-43
Change/Deletion 6-17
Registration 6-16
Permit ID No.
Change/Deletion 6-22
Registration 6-21
Placing Originals 3-3
Polling Communication 4-33
Checking 4-41
Contents 4-42
Limit 4-43
Login 4-45
L
Deleting Originals in a Polling Box 4-40
Polling Transmission 4-33
Printing from a Polling Box 4-39
Renaming Files 4-41
Local FAX Information 2-4
Local FAX Name 2-4
M
Sub Address Bulletin Board
Machine (Names) 1-4
Manual Send 4-8
Media Type for Print Output 6-11
Memory Transmission 3-2
Cancel 3-10
Communication 4-33
Precautions for Use iv
Precautions When Turning Power OFF 8-2
Preparation Before Use 2-1
Printing/Forwarding Received Documents
(Memory Forwarding) 4-13
Changing and Deleting Registration
Contents 4-16
Menu List Appendix-7
Registering Forwarding Destination 4-14
Setting Forwarding 4-14
N
Printing/Sending Received Faxes by
COMMAND CENTER 4-21
Type of Forwarding Destination 4-13
Program Dial 4-32
Network FAX 7-1
Flow of Receiving 7-2
Flow of Sending 7-2
Setup 7-3
How to Change and Delete 4-32
How to Register 4-32
No Print Output 8-5
How to Use 4-32
O
R
One-touch Keys 3-22
Change/Delete 3-23
Received FAX Sizes and Paper Priority
Receiving Mode 6-9
Reception Date/Time 6-10
Redial 3-24
Registering a New Destination 3-22
Select Destination 3-22
Operation Panel 1-2
Original
1-sided / 2-sided Selection 4-46
Original Orientation 4-46
Original Size Selection 4-46
Changing Retry Times 6-8
Reject Fax No.
Change/Deletion 6-19
Registration 6-18
Remote Diagnostics 6-34
Index-2
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How to Register 4-11
How to Use 4-12
Sub Address 4-25
Sub Address Password 4-25
Sub Address Relay Broadcast
Communication 8-6
Report
Activity Report 5-7
FAX RX Result Reports 5-5
Send Result Reports 5-5
Status Page 5-9
T
Sub Address Box List 4-31
Resolution 3-5
Rings 6-6
Time 2-6
Transmission Restriction 6-15
Communication Establishing
Requirements 6-15
Permit FAX No. 6-16
Permit ID No. 6-21
S
Safety Conventions i
Prerequisites 6-15
Selection of Transmit Terminal Identification
(TTI) 2-3
Send Status 3-7
Reception Rejection Requirements 6-16
Reception Restriction Setting 6-23
Reject FAX No. 6-18
Specifications Appendix-6
Standby Transmission 4-5
Sub Address Box Function 4-27
Checking 4-30
Send Restriction Setting 6-23
Troubleshooting 8-5
Deleting Originals after Printing from a Sub
Address Box 4-29
U
Deleting Originals from a Sub Address
Box 4-29
How to Change 4-27
Unusable Time 6-35
User Accounting 4-42
Contents 4-42
How to Delete 4-28
Login 4-44
How to Register 4-27
Printing Originals from Sub Address Box
V
How to Conduct 4-25
Volume Adjustment 6-7
Index-3
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Index-4
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First Edition 2010.06
2LXKMEN000
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