Canon Fax Machine MF6500 Series User Manual
Series  
Starter Guide  
Please read this guide before operating this equipment.  
After you finish reading this guide, store it in a safe place for future reference.  
ENG  
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Set Up the Machine  
Unless otherwise mentioned, illustrations used in this manual are those taken when no optional  
equipment is attached to the MF6580, and also the menus described in this manual are based on the  
model MF6580.  
Depending on the model of your machine, some settings may not be available and the number on the  
top of each menu may vary.  
Do You Have Everything?  
●Machine  
●Paper Cassette (optional)**  
●Toner Cartridge  
●Power Cord  
●Telephone Cable*  
●Destination Labels*  
●Starter Guide  
●Limited Warranty Notice  
●Basic Guide  
●Registration Card  
●User Software CD  
●Unpacking Instructions  
* MF6550/ MF6560/ MF6580 Only  
**MF6560/ MF6580 Only  
Before Setting Up the Machine  
Manuals for the Machine  
● Remove all shipping tape on the machine.  
● When moving the machine, be sure at least two  
people carry it using the provided hand grips on  
the left and right sides, as seen in the illustration  
right.  
● Starter Guide (This Document): Machine set-up and software installation  
● Basic Guide: Basic features, maintenance, machine settings, and specifications  
● Advanced Guide (in User Software CD): Advanced features, network and remote user interface,  
system monitor, and reports and lists  
● Scanner Driver Guide (in User Software CD): Scanner settings from a computer  
● The machine illustration may differ slightly from  
your machine.  
1
2
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Install Toner Cartridge  
1
2
3
A
Remove the toner cartridge from the bag.  
Keep the bag for future use.  
Gently rock the toner cartridge 5 or 6 times to  
distribute toner evenly.  
Remove the seals (2 places).  
CAUTION  
Do not open the drum protective shutter (A).  
4
5
6
7
A
Raise the blue plastic pull tab as in the illustration  
above.  
Pull out the seal completely.  
Open the left cover.  
Hold the toner cartridge by its handle. Insert the  
toner cartridge into the machine with the arrows (A)  
on the toner cartridge pointing toward the machine.  
NOTE  
Do not pull out the seal at an angle.  
8
9
10  
A
B
A
C
The left edge (A) and the right side protrusions (B,  
C) of the toner cartridge should be aligned with the  
guides inside the machine. The Blue plastic pull tab  
should be pulled up as illustrated in step 4.  
Push the toner cartridge to make sure it is properly  
set in the machine.  
Close the left cover.  
CAUTION  
CAUTION  
– Be careful not to get your fingers caught.  
– If you cannot close the left cover, do not force it to  
close. Open the cover and make sure the toner  
cartridge is properly set in the machine.  
Do not touch the fixing assembly (A) as it becomes very  
hot during use.  
3
4
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Load Paper  
1
2
3
4
A
B
C
B
Pull out the paper cassette until it stops.  
Even the edges of the paper stack.  
Load the paper stack print side up.  
Gently insert the paper cassette as far as it will go.  
CAUTION  
NOTE  
Make sure the back edge of the paper stack touches the  
rear paper end guide (C), the paper stack should not  
exceed the load limit mark (A), and the load is under the  
hooks (B) on the paper guides.  
Be careful not to get your fingers caught.  
NOTE  
For loading paper in the multi-purpose tray, see  
Chapter 3, “Print Media,” in the Basic Guide.  
Set Up the Paper Cassette to Fit the Paper Size  
Connect Telephone Cables (MF6550/MF6560/MF6580 Only)  
1
2
B
A
Connect the supplied telephone cable to the line jack (A) and the wall jack.  
Connect your external telephone to the external device jack (B) if required.  
Incline the rear paper end guide until it is unlocked,  
then remove it from the paper cassette.  
Attach the guide to the slots of the desired paper  
size.  
5
6
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Connect Power Cord and Turn On the Machine  
Set the Date and Time  
1
2
● Entering Information  
– Numeric keys: Enter letters and  
numbers.  
COPY  
FAX  
SCAN  
System  
View  
@./  
GHI  
ABC  
JKL  
DEF  
MNO  
Monitor Settings  
Clear  
ON/OFF  
Stop  
Without optional cassette  
C
1
4
7
2
5
8
0
3
6
9
#
Reset  
Collate  
100%  
A
LTR  
Start  
– [  
] and [  
]: Move the  
01  
01  
TEXT  
WXYZ  
PQRS  
TUV  
Additional 2 on 1  
Functions  
Paper  
Select  
cursor position.  
OK  
SYMBOLS  
– [Clear]: Deletes the character at  
the cursor position, or the entire  
entry if held for more than one  
second.  
FrameErase  
Image Quality  
Density Enlarge/Reduce Two-Sided  
Processing/  
With optional cassette  
Data Error Power  
Tone  
100%  
A
AUTO  
TEXT  
[
]
[
]
Numeric Keys  
[Clear] [Stop]  
[OK]  
[Additional Functions]  
Main power switch  
1
Press [Additional  
Functions].  
2
5
Use [  
] or [  
] to  
3
Confirm that  
select <6. TIMER  
SETTINGS>, then press  
[OK].  
<1. DATE&TIME  
SETTING> is displayed,  
then press [OK].  
Connect the power cord into the rear socket and the wall  
outlet and press the [I] side of the main power switch to ON.  
The machine enters standby mode.  
4
Use the numeric keys to  
enter the date (month/day/  
year) and time (in 24-hour  
format), then press [OK].  
Press [Stop] to return to  
standby mode.  
What if...  
● <CLOSE COVER LEFT COVER> is displayed:  
Make sure that the left cover is closed properly.  
(See “Install Toner Cartridge,” on p. 3.)  
Ex.  
● <TONER IS NOT SET INSTALL TONER> is displayed:  
Make sure that the toner cartridge is installed properly.  
(See “Install Toner Cartridge,” on p. 3.)  
DATE&TIME SETTING  
12/31/´06 11:19  
7
8
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Set the Machine for Sending Faxes  
(MF6550/MF6560/MF6580 Only)  
Guidelines for Entering Information  
The sender information you register in the machine appears in the header of each page received by your  
recipient.  
You can enter the following characters in each input mode:  
:A  
:a  
:1  
1
2
3
4
5
6
7
8
9
0
Fax/telephone  
number  
[1]  
[2]  
[3]  
[4]  
[5]  
[6]  
[7]  
[8]  
[9]  
[0]  
[ ]  
[#]  
@.-_/  
@.-_/  
Date and time  
Unit name  
Page number  
ABC  
DEF  
abc  
def  
12/31/2006 10:50 FAX 123XXXXXXX  
CANON  
001  
GHI  
ghi  
JKL  
jkl  
NOTE  
MNO  
PQRS  
TUV  
mno  
pqrs  
tuv  
Before sending a fax, you MUST register your fax number, user name, and the current date and time in the machine.  
Entering Information  
WXYZ  
wxyz  
Use the following keys to enter information in the machine.  
:A  
:a  
:1  
● Use the numeric keys to enter characters. Press  
the numeric key repeatedly until the required  
character appears.  
– . # ! " , ; : ^ _ = / | ’ ? $ @ % & + \ ( ) [ ] { } < >  
COPY  
FAX  
SCAN  
System  
View  
@./  
GHI  
ABC  
JKL  
DEF  
MNO  
Monitor Settings  
Clear  
C
1
4
7
2
5
8
0
3
6
9
#
● Press [#] to enter symbols.  
● Press [ ] to switch among input modes:  
– [:A]: Letter (uppercase) mode  
– [:a]: Letter (lowercase) mode  
– [:1]: Number mode  
Reset  
Collate  
Sta  
WXYZ  
PQRS  
TUV  
Additional 2 on 1  
Functions  
Paper  
Select  
OK  
SYMBOLS  
FrameErase  
Image Quality  
Density Enlarge/Reduce Two-Sided  
Processing/  
Data Error  
P
Tone  
● Press [  
] or [  
] to move the cursor.  
[
]
[
]
[
]
[#] [Clear]  
● Press [Clear] to delete the character at the  
cursor position. Hold [Clear] to delete the entire  
entry.  
[OK]  
Numeric Keys  
● Press [OK] to confirm the entry.  
9
10  
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Register Sender Information  
1
Press [Additional  
Functions].  
2
8
5
Use [  
select <3. FAX  
SETTINGS>, then press  
[OK].  
] or [  
] to  
3
Use [  
select <2. USER  
SETTINGS>, then press  
[OK].  
] or [  
] to  
● Entering Information  
– Numeric keys: Enter letters and  
numbers.  
COPY  
FAX  
SCAN  
System  
View  
@./  
GHI  
ABC  
JKL  
DEF  
MNO  
Monitor Settings  
Clear  
ON/OFF  
Stop  
C
1
4
7
2
5
8
0
3
6
9
#
Reset  
Collate  
Start  
– [ ]: Enter symbols.  
– [ ]: Switches letter and number  
input modes.  
WXYZ  
PQRS  
TUV  
Additional 2 on 1  
Functions  
Paper  
Select  
OK  
SYMBOLS  
FrameErase  
Image Quality  
Density Enlarge/Reduce Two-Sided  
Processing/  
Data Error Power  
Tone  
– [  
] and [  
]: Move the  
cursor position.  
[
]
[
]
[
]
[
]
[Clear] [Stop]  
– [Clear]: Deletes the character at  
the cursor position, or the entire  
entry if held for more than one  
second.  
Numeric Keys  
[Additional Functions]  
[OK]  
4
Confirm that <1. UNIT  
TELEPHONE #> is  
displayed, then press  
[OK].  
5
Use the numeric keys to  
enter your fax/telephone  
number (max. 20 digits,  
including spaces), then  
press [OK].  
6
Confirm that <2. UNIT  
NAME> is displayed, then  
press [OK].  
7
Use the numeric keys to  
enter the unit name (up to  
24 characters), then press  
[OK].  
Press [Stop] to return to  
standby mode.  
Ex.  
UNIT NAME  
:A  
UNIT TELEPHON#  
Set the Telephone Line Type  
1
Press [Additional  
Functions].  
2
Use [  
select <3. FAX  
SETTINGS>, then press  
[OK].  
] or [  
] to  
3
Use [  
select <2. USER  
] or [  
] to  
4
Use [  
select <5. TEL LINE  
TYPE>, then press [OK].  
] or [  
] to  
Use [  
] or [  
] to  
6
Press [Stop] to return to  
standby mode.  
select the telephone line  
type, then press [OK].  
SETTINGS>, then press  
[OK].  
<TOUCH TONE>: Tone dialing  
(default)  
<ROTARY PULSE>: Pulse dialing  
11  
12  
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Set the Machine for Receiving Faxes  
(MF6550/MF6560/MF6580 Only)  
Select the Receive Mode that Suits Your Needs  
Set the Receive Mode  
1
Press [Additional  
Functions].  
2
Use [  
select <3. FAX  
SETTINGS>, then press  
[OK].  
] or [  
] to  
3
Confirm that  
Follow the chart below to determine the correct receive mode for your needs.  
<1. RX MODE> is  
displayed, then press  
[OK].  
Do you intend to use the machine to  
receive voice calls?  
<FaxOnly>  
No  
Yes  
No  
No  
Answers all calls as faxes.  
Yes  
Do you intend to use an answering  
machine with the machine?  
<AnsMode>  
Receives faxes automatically  
and records voice messages.  
NOTE  
4
Use [  
] or [  
] to  
5
Press [Stop] to return to  
standby mode.  
select the receive mode,  
then press [OK].  
For details, see the Advanced  
Guide (in User Software CD).  
No  
Do you intend to receive faxes  
automatically?  
<Manual>  
Does not answer any calls.  
You have to manually receive  
faxes.  
Yes  
<FaxTel>  
Do you subscribe to a DRPD service?  
Switches between fax and  
voice calls automatically if a  
telephone is connected to the  
machine.  
Yes  
<DRPD>  
Distinguishes between fax and  
voice calls, if you want to use  
an external phone.  
NOTE  
– The answering machine must be connected directly to the machine for <AnsMode> to work.  
– An external telephone must be connected to the machine for <FaxTel>, <Manual> or <DRPD> to work.  
– Voice mail is not supported with <AnsMode>.  
– The <DRPD> mode requires subscription to a DRPD (Distinctive Ring Pattern Detection) service. Contact your telephone  
company for availability.  
13  
14  
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Installing/Uninstalling Software  
Installation Procedure  
For USB Connection  
System Requirements  
Before Installation:  
Microsoft Windows XP (32-bit version)  
CPU: Intel Pentium/Celeron series  
233 MHz or faster  
Memory: 128 MB or more  
Available Hard Disk Space: 460 MB or  
more  
Microsoft Windows 98/98SE  
CPU: Intel Pentium/66 MHz or faster  
Memory: 128 MB or more  
Available Hard Disk Space: 460 MB or more  
• Do not connect the USB cable before installing the  
software. If you connect the USB cable before  
installing the software and the Found New Hardware  
Wizard screen appears, click [Cancel].  
1
2
Microsoft Windows Me  
CPU: Intel Pentium/150 MHz or faster  
Memory: 128 MB or more  
Available Hard Disk Space: 460 MB or more  
• For Windows 2000/XP/Server 2003, logon as  
Administrator to install the software.  
Microsoft Windows Server 2003  
(32-bit version)*  
CPU: Intel Pentium/Celeron series  
133 MHz or faster  
Memory: 128 MB or more  
Available Hard Disk Space: 460 MB or  
more  
Microsoft Windows 2000  
CPU: Intel Pentium/133 MHz or faster  
Memory: 128 MB or more  
Available Hard Disk Space: 460 MB or more  
• Make sure the machine is turned on before connecting  
the USB cable.  
• On the screen shown at each step, click on the circled  
* Only for network connection.  
button to proceed.  
NOTE  
3
8
4
9
5
6
Installation of PageManager and  
OmniPage is required only for the  
MF6530/6531/6550.  
(PageManager and OmniPage  
are not supplied with the  
MF6560/6580.)  
If the MF6500 Series CD-ROM  
Setup screen is not displayed,  
on the Windows desktop  
double-click [My Computer].  
Open the CD-ROM icon, then  
double-click [MInst (MInst.exe)].  
7
10  
11  
12  
15  
16  
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13  
14  
15  
16  
A
Connect the machine and your  
computer with a USB cable (A).  
You have now completed  
installation.  
When you install PageManager  
and OmniPage, follow the on-  
screen instructions.  
For Network Connection (MF6580 Only)  
Specify the IP Address  
Manually  
NOTE  
1
Press [Additional  
Functions].  
2
Use [  
select <9. SYSTEM  
SETTINGS>, then press  
[OK].  
] or [  
] to  
3
9
Use [  
] or [  
] to  
4
Confirm that <1. TCP/IP  
SETTINGS> is displayed,  
then press [OK].  
select <2. NETWORK  
SETTINGS>, then press  
[OK].  
– This machine is set by default to  
automatically draw an IP address  
using DHCP. If your network server  
or router is configured to provide a  
DHCP address, all you need to do  
is connect a network cable and  
turn on the machine. The machine  
will draw an IP address  
– This machine also supports  
automatic IP addresses using  
BOOTP and RARP protocols. For  
definitions and an explanation of  
each, please refer to the Advanced  
Guide.  
automatically.  
5
Confirm that <1. IP  
ADDRESS AUTO.> is  
displayed, then press  
[OK].  
6
Use [  
] or [  
] to  
7
Confirm that <2. IP  
ADDRESS> is displayed,  
then press [OK].  
8
Use the numeric keys to  
enter the IP address  
number, then press [OK].  
Confirm that <3. SUBNET  
MASK> is displayed, then  
press [OK].  
10  
Use the numeric keys  
to enter the subnet  
mask number, then  
press [OK].  
select <OFF>, then press  
[OK].  
Ex.  
Ex.  
IP ADDRESS  
000.000.000.000  
SUBNET MASK  
000.000.000.000  
17  
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11  
Confirm that <4.  
GATEWAY  
ADDRESS> is  
displayed, then press  
[OK].  
12  
Use the numeric keys  
to enter the gateway  
address number, then  
press [OK].  
13  
Press [Stop] to return  
to standby mode.  
14  
Restart the machine.  
15  
l
Ex.  
GATEWAY ADDRESS  
000.000.000.000  
A
Connect the machine and your  
network router or a hub with a  
category 5 rated (Cat 5) twisted-  
pair LAN cable (A).  
Install Software  
1
2
3
8
4
If the MF6500 Series CD-ROM  
Setup screen is not displayed,  
on the Windows desktop  
double-click [My Computer].  
Open the CD-ROM icon, then  
double-click [MInst (MInst.exe)].  
While installing the software on  
a computer running Windows  
Server 2003, the display in this  
step does not appear.  
5
6
7
9
10  
Repeat this step for each driver  
that you have selected.  
19  
20  
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11  
15  
12  
17  
13  
14  
16  
You have now completed  
installation.  
21  
22  
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Uninstallation Procedure  
Before you remove the  
driver, make sure of the  
following:  
● You have the installation  
software available for  
installation.  
● No application is running  
on your computer.  
Removing the MF Toolbox  
Removing the MF Drivers  
1
Click [start] on the  
2
Follow the on-screen  
instructions.  
When the Repair or Remove  
program selection screen is  
displayed, check [Remove], then  
click [Next >].  
If asked to confirm removal of an  
application etc., click [OK].  
Restart your computer if asked to  
do so.  
3
Click [Exit].  
1
Click [start] on the  
2
Click [Delete].  
Windows task bar → [(All)  
Programs] → [Canon] →  
[MF Toolbox 4.9] →  
[Toolbox Uninstall].  
Windows task bar → [(All)  
Programs] → [Canon] →  
[MF6500 Series] →  
[Uninstall Drivers].  
The [MF Drivers Uninstaller] dialog  
box appears.  
NOTE  
– To uninstall the software in  
Windows 2000/XP/Server  
2003, you must be the user with  
administrative privileges.  
– When removing the software,  
first remove the MF Toolbox,  
and then the MF drivers.  
3
Click [Yes].  
Uninstallation proceeds  
automatically and next dialog box  
appears.  
4
Click [Exit].  
Bundled on the User Software CD  
When you install the following programs, click on the [Additional Software Programs] button in step 2 of  
“Installation Procedure – For USB Connection” or in step 2 of “Installation Procedure – For Network  
Connection – Install Software,” then follow the instructions that appear on the screen.  
● Canon Cover Sheet Editor  
The Canon Cover Sheet Editor enables you to create original fax cover sheet templates for use with Canon  
fax driver. For details, see the online help for this program.  
● NetSpot Device Installer (NSDI)  
NOTE  
Restart your computer if asked to  
do so.  
NetSpot Device Installer enables you to set up the machine for network operations.  
For details, see the Readme file and online help for this program.  
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Using Help  
The user software CD includes programs (driver software and application software) which the  
supplied instruction guides do not cover. When you utilize such programs, refer to online help  
and context sensitive help following the instructions below.  
Context Sensitive Help  
Online Help  
Context sensitive help displays an  
explanation of each item in the current dialog  
box. Use one of the following methods to  
show context sensitive help.  
You can locate additional help in the online help file  
provided with the driver software. In the  
[Properties] dialog box, you can click [Help] to  
display information about every feature and option  
in the drivers.  
– Click  
(Help) in the title bar of the dialog  
box → click the desired item.  
– Right-click the desired item → select  
[What's this?]  
– Select the desired item → press [F1]  
In the help dialog box, you can click  
[Contents], then double-click your desired  
title to display information.  
Contacting Service Center  
If you have a problem with your machine and you cannot solve it by referring to the manuals, please  
contact our Canon Authorized Service Facilities or the Canon Customer Care Center at 1-800-828-  
4040 between the hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday and 10:00 A.M. to  
8:00 P.M. on Saturday.  
Canon, the Canon logo, imageCLASS, and NetSpot are trademarks of Canon Inc.  
Microsoft and Windows are registered trademarks of Microsoft Corporation.  
All other product and brand names are registered trademarks, trademarks or service marks of their  
respective owners.  
In the help dialog box, you can click [Index],  
then double-click your desired keyword in the  
list to display information. To search the  
desired keyword quickly, enter a keyword in  
the upper text box. The nearest keyword is  
located in the list below.  
Specifications subject to change without notice.  
25  
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A Tip for Saving Paper  
The machine comes with useful features that can be combined to reduce the volume of paper used  
when copying.  
Copying regularly  
Copying with features combined  
■ Collate Copying  
(See the Advanced Guide.)  
AAAA  
AAAA  
AAAA  
A  
AAAA  
B  
AAAA  
A  
AAAA  
A  
B  
C  
AAAA  
A  
A  
A  
AAAA  
B  
C  
1D  
1
AAAA  
A  
A  
BBBB  
C  
D  
1
2
A  
A  
CCCC  
D  
1
3
A  
DDDD  
1
4
Combinations of Features  
■ Two-Sided Copying  
(See the Advanced Guide.)  
To get the best use of the machine’s  
copy features, try other combinations  
listed in this table.  
●: Available  
ABC  
AC  
ABC  
ABC DEF  
ABC DEF  
ABC DEF  
ABC DEF  
ABC  
2 on 1 Combination  
–
–
–
●
–
●
●
●
●
●
●
●
●
–
●
●
●
●
–
●
●
●
●
●
●
●
1
1
2
Original Frame Erase  
Book Frame Erase  
Binding Hole Erase  
1 to 2-Sided  
–
–
●
●
●
●
●
–
–
–
■ 2 on 1 Combination  
–
●
●
●
●
(See the Advanced Guide.)  
●
●
●
●
●
●
●
●
ABC  
ABC DEF  
ABC DEF  
ABC DEF  
ABC DEF  
ABC  
AC  
ABC  
ABC  
F  
2 to 2-Sided  
–
–
–
ABC  
F  
ABC  
F  
1
ABC  
1
2
DEF  
1
2 to 1-Sided  
–
2
Collate  
●
●
●
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