Ricoh Mp 3090 User Manual

Operating Instructions  
Scanner Reference  
1
2
3
4
5
6
7
Scanning Originals with the Network TWAIN Scanner  
Various Scan Settings  
Appendix  
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the  
Safety Information in "About This Machine" before using the machine.  
Manuals for This Machine  
Refer to the manuals that are relevant to what you want to do with the machine.  
Important  
Media differ according to manual.  
The printed and electronic versions of a manual have the same contents.  
Adobe Acrobat Reader/Adobe Reader must be installed in order to view the  
manuals as PDF files.  
Depending on which country you are in, there may also be html manuals. To  
view these manuals, a Web browser must be installed.  
About This Machine  
Be sure to read the Safety Information in this manual before using the ma-  
chine.  
This manual provides an introduction to the functions of the machine. It also  
explains the control panel, preparation procedures for using the machine,  
how to enter text, and how to install the CD-ROMs provided.  
General Settings Guide  
Explains User Tools settings, and Address Book procedures such as register-  
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual  
for explanations on how to connect the machine.  
Troubleshooting  
Provides a guide to solving common problems, and explains how to replace  
paper, toner, staples, and other consumables.  
Security Reference  
This manual is for administrators of the machine. It explains security func-  
tions that the administrators can use to protect data from being tampered  
with, or prevent the machine from unauthorized use.  
Also refer to this manual for the procedures for registering administrators, as  
well as setting user and administrator authentication.  
Copy/ Document Server Reference  
Explains Copier and Document Server functions and operations. Also refer to  
this manual for explanations on how to place originals.  
Facsimile Reference  
Explains Facsimile functions and operations.  
Printer Reference  
Explains Printer functions and operations.  
Scanner Reference  
Explains Scanner functions and operations.  
i
 
Network Guide  
Explains how to configure and operate the machine in a network environ-  
ment, and use the software provided.  
This manual covers all models, and includes descriptions of functions and  
settings that might not be available on this machine. Images, illustrations, and  
information about operating systems that are supported might also differ  
slightly from those of this machine.  
Other manuals  
• Manuals for This Machine  
• Safety Information  
• Quick Reference Copy Guide  
• Quick Reference Fax Guide  
• Quick Reference Printer Guide  
• Quick Reference Scanner Guide  
• PostScript3 Supplement  
• UNIX Supplement  
• Manuals for DeskTopBinder Lite  
• DeskTopBinder Lite Setup Guide  
• DeskTopBinder Introduction Guide  
• Auto Document Link Guide  
Note  
Manuals provided are specific to machine types.  
For "UNIX Supplement", please visit our Web site or consult an authorized  
dealer.  
"PostScript3 Supplement" and "UNIX Supplement" include descriptions of  
functions and settings that might not be available on this machine.  
The following software products are referred to using general names:  
Product name  
General name  
DeskTopBinder Lite and DeskTopBinder Pro- DeskTopBinder  
fessional *  
ScanRouter EX Professional * and ScanRouter  
EX Enterprise *  
the ScanRouter delivery software  
*Optional  
ii  
About the Scanner Functions...............................................................................2  
Selecting a Message from the List...........................................................................28  
Sending Files to a Shared Network Folder ..............................................................44  
Sending Files to an FTP Server...............................................................................48  
Sending Files to NetWare server .............................................................................50  
Registering the Path to the Selected Destination in the Address Book ...................54  
iii  
Sending Stored Files................................................................................................69  
Managing Stored Files.........................................................................................71  
Selecting the Sender by Entering the Registration Number.....................................89  
Outline of the Network TWAIN Scanner...................................................................94  
Preparing to Use the Network TWAIN Scanner.......................................................95  
Installing the TWAIN Driver from the Supplied CD-ROM.........................................96  
Basic Network TWAIN Scanner Operation ........................................................97  
iv  
Original Orientation ................................................................................................112  
Changing the Registered Program Name..............................................................128  
Scan Settings When Using Twain Scanner.....................................................130  
Storage Function....................................................................................................143  
Network Delivery Function .....................................................................................144  
Specifications.....................................................................................................145  
INDEX....................................................................................................... 146  
v
vi  
How to Read This Manual  
Symbols  
This manual uses the following symbols:  
Indicates important safety notes.  
Ignoring these notes could result in serious injury or death. Be sure to read these  
notes. They can be found in the "Safety Information" section of About This Ma-  
chine.  
Indicates important safety notes.  
Ignoring these notes could result in moderate or minor injury, or damage to the  
machine or to property. Be sure to read these notes. They can be found in the  
"Safety Information" section of About This Machine.  
Indicates points to pay attention to when using the machine, and explanations  
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure  
to read these explanations.  
Indicates supplementary explanations of the machine’s functions, and instruc-  
tions on resolving user errors.  
This symbol is located at the end of sections. It indicates where you can find fur-  
ther relevant information.  
[ ]  
Indicates the names of keys that appear on the machine’s display panel.  
{ }  
Indicates the names of keys on the machine’s control panel.  
1
     
About the Scanner Functions  
This section describes functions you can use in the scanner mode.  
For details about each function, see respective chapters.  
Sending scanned files  
There are several methods you can use to send captured data as files to com-  
puters.  
• Sending scan files by e-mail  
For details, see chapter 1 "Sending Scan Files by E-mail".  
• Sending scan files to a shared folder  
For details, see chapter 2 "Sending Scan Files by Scan to Folder".  
• Sending scan files to an FTP server  
For details, see chapter 2 "Sending Scan Files by Scan to Folder".  
• Sending scan files to a NetWare server  
For details, see chapter 2 "Sending Scan Files by Scan to Folder".  
• Delivering scan files using the delivery server  
For details, see chapter 4 "Delivering Scan Files".  
Scanning originals using the TWAIN driver  
Use the TWAIN driver to specify the machine where originals will be scanned  
from a client computer. For details, see chapter 5 "Scanning Originals with the  
Network TWAIN Scanner".  
Storing files  
p.77 “Delivering Scan Files”  
p.93 “Scanning Originals with the Network TWAIN Scanner”  
p.57 “Storing Files Using the Scanner Function”  
2
   
Display Panel  
This section explains the two confirmation displays - Check Modes and Scanned  
Files Status.  
You can find explanations about the E-mail screen, Scan to Folder screen, List of  
Stored Files screen, or Network Delivery Scanner screen in this manual. For de-  
tails, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Net-  
p.37 “Scan to Folder Screen”  
p.64 “List of Stored Files”  
p.80 “Network Delivery Scanner Screen”  
Confirmation Displays  
This section explains the two confirmation displays - Check Modes and Scanned  
Files Status.  
Check Modes  
This section explains items that are displayed and how to display the Check  
Modes screen.  
Use the Check Modes screen to check scanning and transmission settings.  
Pressing the {Check Modes} key switches the screen from the initial scanner  
screen to the Check Modes screen.  
ARQ001S  
3
           
Check Modes  
ARQ003S  
1. [Prev.]  
3. Sender and Destinations list  
Press to return the initial scanner screen.  
Displays the sender and transmission or  
delivery destinations list.  
2. Transmission function icon  
Displays the icon of the transmission  
function in use.  
Use [UPrev.] or [TNext] to scroll through  
the list.  
4. Number of destinations  
Displays the number of specified destina-  
tions.  
Scanned Files Status  
This section explains items that are displayed and how to display the Scanned  
Files Status screen.  
Use the Scanned Files Status screen to check e-mail transmission, Scan to Folder,  
and delivery results.  
Press [Scanned Files Status] to display the Scanned Files Status screen.  
Up to 5 transmission or delivery results are displayed at the same time. Press  
[UPrev.] or [TNext] to switch between results.  
4
 
Scanned Files Status  
ARQ004S  
1. Date/Time  
4. Sender  
Displays the time and date transmission  
was specified by this machine or the time  
and date when Done, Error, or Cancelled  
was confirmed.  
Displays the sender name.  
5. File Name  
Displays the stored file name of files that  
are simultaneously sent and stored, or of  
stored files that are sent.  
2. Transmission function icon  
Displays the icon of the transmission  
function used.  
6. Status  
Displays one of the following transmis-  
sion statuses: Done, Sending..., Wait-  
ing..., Error, or Cancelled.  
3. Destination  
Displays the transmission destination.  
If you have selected multiple destina-  
tions, the first selected destination is dis-  
played.  
Other destinations appear as “+ X”. (X in-  
dicates the number of destinations.)  
7. [Cancel]  
To cancel transmission, select a file  
whose status is [Waiting...], and then press  
[Cancel].  
8. [Print]  
Press to print transmission results.  
Note  
Depending on security settings, some transmission results might not be dis-  
played.  
5
Scanner Features  
This section explains Scanner Features settings.  
To display the Scanner Features screen, press the {User Tools / Counter} key. For  
detailed setting method, see General Settings Guide.  
Scan Settings  
Items  
Description  
Default Scan Settings  
Make various basic settings, such as scan type, resolu-  
tion, image density, and scan size.  
Wait Time for Next Orig.: Exposure Set which operation the machine performs while wait-  
Glass  
ing for additional originals after scanning from the ex-  
posure glass.  
Wait Time for Next Original(s):  
SADF  
Set the operation of this machine on the queue for ad-  
ditional originals after scanning the originals with Au-  
tomatic Document Feeder (ADF). This function is not  
available unless ADF is installed.  
Original Setting  
Switch to Batch  
Set whether originals are one-sided or two-sided as  
the default.  
Select [SADF] or [Batch] as the scanning mode that ap-  
pears under [Original Feed Type] on the initial display of  
scanner mode.  
Mixed Original Sizes Priority  
Original Orientation Priority  
Change Initial Mode  
This setting determines whether the original size is  
automatically detected when originals of different siz-  
es are inserted in the ADF.  
Select the default original orientation. When originals  
are always positioned the same way, select that orien-  
tation as the default.  
Set the initial scanner screen settings that appear  
when the operation switch is turned on or the {Clear  
Mode} key is pressed.  
6
   
Destination List Settings  
Items  
Description  
Destination List Display Priority 1 Select the default destination list from the machine's  
destination list or from the Destination List managed  
by the delivery server.  
This setting is available only when the Network Deliv-  
ery Scanner function is enabled by the ScanRouter de-  
livery software.  
Destination List Display Priority 2 Select whether to prioritize the e-mail destination list  
or the folder destination list.  
Select Title  
Select the titles for e-mail and Scan to Folder destina-  
tions and group destinations. Selected titles appear in  
the e-mail and Scan to Folder destination list used  
when searching for destinations.  
Update Delivery Server Destina-  
tion List  
Allows you to update the delivery server's destination  
list by pressing [Update Delivery Server Destination List].  
To use this function, under [System Settings], set [Deliv-  
ery Option] to [On].  
This setting is available only when the Network Deliv-  
ery Scanner function is enabled by the ScanRouter de-  
livery software.  
7
Send Settings  
Items  
Description  
TWAIN Standby Time  
Select the machine's response if a client computer tries  
to use the TWAIN scanner while scanning is in  
progress.  
File Type Priority  
Select whether to send scanned originals as single-  
page files or as a multiple-page file.  
For single-page files, select either TIFF/JPEG or PDF.  
For multi-page files, select either TIFF or PDF.  
Compression (Black & White)  
Compression (Gray Scale)  
Print & Delete Scanner Journal  
Print Scanner Journal  
Specify a compression method for files scanned in  
black and white.  
Specify a compression method for files scanned in  
gray scale.  
Specify the machine's response of the maximum  
number of scanner journals is exceeded.  
Allows you to print the scanner journal. The scanner  
journal is then deleted.  
Delete Scanner Journal  
Max. E-mail Size  
Allows you to delete the scanner journal without  
printing it.  
Select whether or not to limit the size of e-mail that has  
attachments.  
Divide & Send E-mail  
Select whether or not to divide files that exceed the  
size specified in [Max. E-mail Size] and send them as  
multiple e-mails.  
E-mail Information Language  
Store File Priority  
Select the language in which document information  
such as the title, date, and administrator's name is sent.  
Select [Send & Store], [Store Only], or [Off] as the default  
that is displayed when the operation switch is turned  
on or the {Clear Mode} key is pressed.  
Stored File E-mail Method  
Sets the default for whether to attach a file or send  
URL Link when sending stored files by e-mail.  
Administrator Tools  
Items  
Description  
Menu Protect  
Set the default access level for functions whose set-  
tings can be changed by users other than the adminis-  
trator.  
8
1. Sending Scan Files by E-mail  
You can attach scan files to e-mails and send them via connections such as LAN  
and the Internet.  
Before Sending Scan Files by E-mail  
This section explains the necessary preparations and the procedure for sending  
scan files by e-mail.  
Outline of Sending Scan Files by E-mail  
This section outlines the function for sending scan files by e-mail.  
ZZZ508S  
1. This machine  
3. Client computer  
A scan file can be attached to an e-mail  
and sent to a mail server.  
Use e-mail client software to receive e-  
mail messages and scan file attachments  
that are generated by this machine.  
2. SMTP server  
4. LDAP Server  
You need to have an access to an e-mail  
server that supports SMTP (Simple Mail  
Transfer Protocol), to send scan files by e-  
mail. However, it is not essential to have  
an e-mail server inside the LAN where  
this machine belongs. It transfers a re-  
ceived e-mail to a specified destination  
through a LAN or the Internet.  
Use this server for administering e-mail  
accounts, searching the network, and au-  
thenticating the computers that access  
the machine. Using the LDAP server, you  
can search for destinations from the ma-  
chine.  
9
         
Sending Scan Files by E-mail  
Preparation for Sending by E-mail  
This section explains the preparation and settings for sending scan files by e-  
mail.  
1
A Connect the machine to the network.  
Connect the machine to the network using an Ethernet cable or wireless LAN  
(IEEE 802.11b).  
B Make the necessary network setting in [System Settings].  
If you have connected the machine to the network using an Ethernet cable,  
make the following settings. For details, see General Settings Guide.  
• Specify the machine’s IP address and subnet mask  
• Make settings for the DNS server  
• Specify the gateway address  
• In [Effective Protocol], enable [TCP/IP]  
• Specify the SMTP server  
C If necessary, change settings in [Send Settings] under [Scanner Features].  
Note  
To connect the machine to the network using a wireless LAN (IEEE  
802.11b), an extended wireless LAN board is required respectively. For de-  
tails, see Network Guide.  
Items to set up in [System Settings] vary depending on the network environ-  
ment. For more information about network settings, see General Settings  
Guide.  
For more information about [Scanner Features], see General Settings Guide.  
Registering E-mail Addresses in the Address Book  
You can register frequently used e-mail addresses in the address book.  
Register e-mail addresses in [Address Book Management] under [Administrator  
Tools] from [System Settings]. Addresses can also be registered as groups.  
Note  
For details about registering e-mail addresses in the address book, see Gener-  
al Settings Guide.  
You can also register e-mail addresses in the address book using Web Image  
Monitor or SmartDeviceMonitor for Admin. For details about how to install  
these applications, see Network Guide. For details about registering address-  
es in the address book, see Help of respective applications.  
Depending on the machine type, you may not be able to use the machine  
when it is updating the address book using CSV files (retrieved using Smart-  
DeviceMonitor for Admin) that contain user codes.  
10  
       
Before Sending Scan Files by E-mail  
E-mail Screen  
This section explains the screen layout when sending scan files by e-mail.  
1
The function items displayed serve as selector keys. You can select or specify an  
item by pressing it.  
When you select or specify an item on the display panel, it is highlighted like  
[
]. Keys that cannot be selected appear like [  
].  
1. Destination field  
6. [Attach Sender's Name] [Return Re-  
ceipt] [Subject / Message] [File Name /  
Type]  
Press to specify the sender, return receipt  
setting, subject, message, and names and  
formats of the files you want to send.  
The specified destination appears. If  
more than one destination has been spec-  
ified, press [UPrev.] or [TNext] to scroll  
through the destinations.  
2. [ ] E-mail / Scan to Folder  
7. [ ] Switch Destination  
Press to switch between the e-mail func-  
tion and the Scan to Folder function. You  
can send a file to e-mail destinations and  
Scan to Folder destinations at the same  
time  
List/Search/Switch Title  
Press to switch a destination from the de-  
livery server list to a destination list of  
this machine, to search for a destination.  
3. E-mail icon ( )  
8. Destination List  
Indicates that the E-mail screen is dis-  
played.  
The list of destinations registered in this  
machine appears. If all of the destinations  
cannot be displayed, press [U]or [T] to  
switch the screen.  
4. [Registration No.]  
Press this key to specify the destination  
using a 5-digit registration number.  
Group destinations are denoted by this  
symbol ( ).  
5. [Manual Input]  
To specify destinations not registered in  
the address book, press this key, and then  
enter the e-mail addresses using the soft  
keyboard that appears.  
11  
   
Sending Scan Files by E-mail  
Basic Operation for Sending Scan Files by  
E-mail  
1
This section describes the basic operation for sending scan files by e-mail.  
A Make sure that no previous settings remain.  
If a previous setting remains, press the {Clear Modes} key.  
B If the network delivery scanner screen or Scan to Folder screen appears,  
switch to the E-mail screen.  
For details, see "Switching to the E-mail Screen".  
C Place originals.  
D If necessary, press [Scan Settings] to specify scanner settings such as scan  
type, resolution, image density, or scan size.  
For details, see "Various Scan Settings".  
E If necessary, press [1 Sided Orig.] or [2 Sided Orig.] to scan one or both sides of  
the originals.  
For details, see "Setting for Scanning Sides of Originals".  
F If necessary, press [Original Feed Type] to specify settings such as original ori-  
entation.  
For details, see "Setting of Original Feed Type".  
G If necessary, press [File Name / Type] to specify settings such as file name and  
file format.  
For details, see "Setting File Type and File Name".  
H Specify the destination.  
You can specify multiple destinations.  
For details, see "Specifying E-mail Destinations".  
I To specify the e-mail sender, press [Attach Sender's Name].  
For details, see "Specifying the E-mail Sender".  
12  
     
Basic Operation for Sending Scan Files by E-mail  
J If necessary, press [Return Receipt] to make settings for the Return Receipt  
function.  
If you select [Return Receipt], the selected e-mail sender will receive e-mail no-  
tification when his/her e-mail is opened by the recipient.  
1
K If necessary, specify the e-mail subject.  
For details, see "Specifying the E-mail Subject".  
L If necessary, enter the e-mail message.  
For details, see "Specifying the E-mail Message"  
M Press the {Start} key.  
If you are scanning batches, place the next originals.  
Note  
If you have selected two or more destinations, the destinations can be  
made to appear one by one by pressing [UPrev.] or [TNext] next to the des-  
tination field.  
To cancel a selected destination, press [UPrev.] or [TNext] to display the  
destination in the destination field, and then press the {Clear / Stop} key.  
You can cancel a destination selected from the destination list by pressing  
the selected destination again.  
In [System Settings], you can specify the Administrator's E-mail Address as  
the default sender name. This lets you send e-mail without entering any-  
thing for [Attach Sender's Name]. For details, see General Settings Guide.  
Depending on the security setting, the logged-on user may be specified as  
[Attach Sender's Name].  
To use the Return Receipt function, you must specify the sender. Note,  
however, that the [Return Receipt] notification e-mail may not be transmit-  
ted if the e-mail software of the recipient does not support Message Dispo-  
sition Notification (MDN).  
When the Administrator's E-mail Address is automatically specified as a  
sender, notification e-mail will not be sent even if [Return Receipt] is select-  
ed. For details about [Administrator's E-mail Address] and [Auto Specify Sender  
Name], see General Settings Guide.  
If you press the {Check Modes} key before pressing the {Start} key, the ini-  
tial scanner screen switches to the Check Modes screen. You can use the  
Check Modes screen to check the settings such as destinations. For details,  
see "Check Modes".  
To cancel scanning, press the {Clear / Stop} key or [Stop] on the display pan-  
el.  
You can also store a scan file and simultaneously send it by e-mail. For de-  
tails, see "Simultaneous Storage and Sending by E-mail".  
13  
Sending Scan Files by E-mail  
p.28 “Specifying the E-mail Message”  
p.24 “Specifying the E-mail Sender”  
p.3 “Check Modes”  
1
p.30 “Simultaneous Storage and Sending by E-mail”  
14  
Switching to the E-mail Screen  
Switching to the E-mail Screen  
This section explains how to switch the screen to the E-mail screen.  
If the Scan to Folder screen is being displayed, press [ ] to switch to the E-mail  
screen.  
1
If the network delivery scanner screen is being displayed, switch to the E-mail  
screen as follows:  
A Press [ ].  
B Press [Switch Destination List].  
C Press [E-mail].  
D Press [Exit].  
The e-mail screen or Scan to Folder screen appears.  
E If the Scan to Folder screen appears, press [ ].  
The E-mail screen appears.  
Note  
You cannot switch from the network delivery scanner screen while deliv-  
ery destinations are being specified. To clear the specified destination, dis-  
play the destination in the destination field of the network delivery  
scanner screen, and then press the {Clear / Stop} key.  
15  
     
Sending Scan Files by E-mail  
Specifying E-mail Destinations  
This section explains how to specify e-mail destinations.  
You can specify e-mail destinations by any of the following methods:  
• Select the destination from the machine’s address book  
• Enter the e-mail address directly  
1
• Search the LDAP server for the destination and select it  
Before you select destinations, make sure you have selected [To]. If necessary,  
press [Cc] or [Bcc], and then select destinations.  
Selecting the Destination from the Machine’s Address Book  
This section explains how to select the destination from the machine’s address  
book.  
Important  
To use this function, you must register the destinations in [System Settings] in  
advance. For details, see General Settings Guide.  
You can use the following methods to select destinations registered in the ma-  
chine's address book:  
• Select a destination from the list  
• Select a destination by entering the registration number  
• Select a destination by searching the machine's address book  
Note  
Depending on the security settings, certain destinations may not be dis-  
played.  
16  
         
Specifying E-mail Destinations  
Selecting a destination from the list  
Select the destination from the destination list.  
A In the destination list, press the key including the destination name.  
1
The key of the selected destination is highlighted, and the destination appears  
in the destination field at the top of the screen.  
If the target destination does not appear, take one of the following steps:  
• Display the destination by selecting its initial letter from the title  
• Display the destination by pressing [U] or [T]  
Note  
Depending on the security setting, some destinations may not appear in  
the destination list.  
Selecting destinations by entering the registration numbers  
Select the destination from the machine’s address book using its registration  
number.  
A Press [Registration No.].  
17  
   
Sending Scan Files by E-mail  
B Using the number keys, enter the five-digit registration number assigned  
to the required destination folder.  
If the entered number is less than five digits, press the {q} key after the last  
number.  
1
Example: To enter 00003 Press the {3}, and then press the {q} key.  
Searching the machine’s address book for the destination and selecting it  
This section explains how to search the machine’s address book for the destina-  
tion and select it.  
A Press [ ].  
B To search by destination name, press [Search by Dest. Name].  
To search by e-mail address, press [E-mail Address].  
The soft keyboard appears.  
You can also search by combining [Search by Dest. Name] and [E-mail Address].  
18  
 
Specifying E-mail Destinations  
C Enter the beginning of the destination name.  
To search by e-mail address, enter the beginning of the address.  
D Press [OK].  
1
E Select a destination.  
F Select [To], [Cc], or [Bcc].  
G Press [Exit].  
Entering an E-mail Address Manually  
This section explains how to enter an e-mail address manually.  
A Press [Manual Input].  
The soft keyboard appears.  
For information about how to enter characters, see About This Machine.  
B Enter the e-mail address.  
C Press [OK].  
Note  
Depending on the security settings, [Manual Input] may not be displayed.  
For details about maximum number of characters that can be entered, see  
"Sending E-mail".  
To change an entered e-mail address, press [Change].  
19  
   
Sending Scan Files by E-mail  
The e-mail address that is entered directly can be registered in the ma-  
chine’s address book. For details, see "Registering a Directly-Entered Des-  
Reference  
p.141 “Sending E-mail”  
1
p.23 “Registering a Directly-Entered Destination in the Address Book”  
Selecting Destinations by Searching an LDAP Server  
You can search the LDAP server for an address and then specify that address as  
an e-mail destination.  
Important  
This function requires an LDAP server to be running on the network.  
Under [System Settings], the server must be registered and [Use LDAP Server]  
must be set to [On]. For details, see General Settings Guide.  
A Press [ ].  
B Press [Search LDAP].  
C Press [Select Server].  
D Select the LDAP server.  
If authentication is required to access the selected server, the authentication  
screen appears. To authenticate, enter the user name and password.  
E Press [OK].  
20  
   
Specifying E-mail Destinations  
F Press [Advanced Search].  
1
G Enter a character string related to the destination for a search condition  
such as [Name], [E-mail Address], [Fax Number], [Company Name], or [Department  
Name].  
If you select a search condition setting, a soft keyboard appears. Enter a text  
string according to the search criteria.  
If you search by [Name], the LDAP server's settings determine whether the  
search is by surname or first name. Consult your administrator.  
The illustrated screen is an example. The items that actually appear on the  
screen may differ.  
H Press [Search Criteria] corresponding to each item, and then select criteria  
from the list displayed.  
I Press [OK].  
J Select the destination.  
K Select [To], [Cc], or [Bcc].  
L Press [Exit].  
21  
Sending Scan Files by E-mail  
Note  
The [Name], [E-mail Address], [Fax Destination], [Company Name], and [Depart-  
ment Name] search conditions that appear in [Advanced Search] are regis-  
tered in the LDAP server.  
1
If you specified [Search Options] on [Program / Change / Delete LDAP Server] un-  
der [System Settings], you can add a search condition for LDAP search on  
the [Advanced Search] screen. For details, see General Settings Guide.  
By pressing [Detail], you can view details about the selected destinations.  
Up to 100 destinations can be displayed as search results.  
If an e-mail address returned by the LDAP server is too long, it will be im-  
possible to specify it as the destination. For details about the number of  
characters that can be specified, see "Sending E-mail".  
You can register multiple e-mail addresses in individual LDAP server ac-  
counts. However, only one e-mail address will be displayed as the search  
result. Usually, the address that was registered first on the LDAP server is  
the address that is displayed.  
By pressing [Search Criteria], the following criteria appear:  
[Search Beginning Word]: The names which start with the entered character  
or characters are targeted.  
For example, to search for "ABC", enter "A".  
[Search End Word]: The names which end with the entered character or char-  
acters are targeted.  
For example, to search for "ABC", enter "C".  
[Exact Match]: The names which correspond to an entered character or char-  
acters are targeted.  
For example, to search for "ABC", enter "ABC".  
[Include One of Words]: The names which contain an entered character or  
characters are targeted.  
For example, to search for "ABC", enter "A", "B", or "C".  
[Exclude Words]: The names which do not contain an entered character or  
characters are targeted.  
For example, to search for "ABC", enter "D".  
[Fuzzy Search]: a vague search (The function of this vague search depends  
on the system supported by the LDAP server.)  
Reference  
p.141 “Sending E-mail”  
22  
Specifying E-mail Destinations  
Registering a Directly-Entered Destination in the Address Book  
This section explains how to register a directly-entered destination in the ma-  
chine’s address book. You can also register a destination selected from the LDAP  
server.  
1
A In the destination field, display the destination you want to register.  
B Press [ProgDest].  
C Press [Names], and then specify the name and other information to be regis-  
tered.  
For details about specifying the information to be registered, see General Set-  
tings Guide.  
D Press [OK].  
Note  
Depending on the security setting, [ProgDest] may not appear. In such case,  
you cannot complete the registration.  
To register in the machine’s address book a destination searched for and  
selected from the LDAP server, display the destination, and then press  
[ProgDest].  
23  
     
Sending Scan Files by E-mail  
Specifying the E-mail Sender  
This section explains how to specify the e-mail sender.  
To send e-mail, you must specify the name of the sender.  
1
You can specify the e-mail sender by any of the following methods:  
• Select the sender from the sender list  
• Select the sender by entering the registration number  
• Select the sender by searching the machine’s address book  
Note  
Senders must be registered in advance under [System Settings]. For details, see  
General Settings Guide.  
In [System Settings], you can specify the Administrator's E-mail Address as the  
default sender name. This lets you send e-mail without specifying the sender.  
For details, see General Settings Guide.  
Depending on the security setting, the logged-on user may be specified as the  
sender.  
When a protection code has been set, a screen for entering the protection code  
appears after selecting the sender. Enter the protection code, and then press  
[OK]. If the protection code you entered is correct, the sender name is dis-  
played.  
Selecting a Sender from the List  
This section explains how to select the sender from the machine’s sender list.  
A Press [Attach Sender's Name].  
24  
       
Specifying the E-mail Sender  
B Select the sender.  
1
C Press [OK].  
Using a Registration Number to Specify a Sender Name  
Select the sender using the registration numbers specified by users in the ma-  
chine's address book.  
A Press [Attach Sender's Name].  
B Using the number keys, enter the five-digit registration number assigned  
to the required destination folder.  
If the entered number is less than five digits, press the {q} key after the last  
number.  
Example: To enter 00006  
Press the {6} key, and then press the {q} key.  
C Press [OK].  
25  
   
Sending Scan Files by E-mail  
Selecting the Sender by Searching the Machine’s Address Book  
This section explains how to select the sender by searching the machine’s ad-  
dress book.  
1
A Press [Attach Sender's Name].  
B Press [ ].  
C To search by user name, press [User (Dest.) Name].  
To search by e-mail address, press [E-mail Address].  
The soft keyboard appears.  
You can also search by combining [User (Dest.) Name] and [E-mail Address].  
D Enter the beginning of the sender’s name you want to search for.  
To search by e-mail address, enter the beginning of the address.  
E Press [OK].  
F Select the sender.  
G Press [Exit].  
H Press [OK].  
26  
   
Specifying the E-mail Subject  
Specifying the E-mail Subject  
This section explains how to specify the e-mail subject.  
The procedure to specify the subject “[Urgent] New product appearance” is ex-  
plained as an example here.  
1
A Press [Subject / Message].  
B Press [Attach Subject].  
C Select the subject [Urgent].  
D Press [Manual Input].  
The soft keyboard appears.  
E Enter the subject “New product appearance”.  
F Press [OK] three times.  
Note  
For details about entering the text, see About This Machine.  
For details about maximum number of characters that can be entered, see  
"Sending E-mail".  
Reference  
p.141 “Sending E-mail”  
27  
     
Sending Scan Files by E-mail  
Specifying the E-mail Message  
This section explains how to specify the e-mail message.  
The message can be created in the following ways:  
• Select the e-mail message from the list  
• Enter the message directly  
1
Selecting a Message from the List  
You can select a message from the list.  
Important  
The messages that can be selected from the list must be registered in [System  
Settings] in advance. For details, see General Settings Guide.  
A Press [Subject / Message].  
B Press [E-mail Message].  
C Select a message.  
D Press [OK] twice.  
28  
         
Specifying the E-mail Message  
Manual Entry of a Message  
You can enter the message manually.  
A Press [Subject / Message].  
1
B Press [E-mail Message].  
C Press [Manual Input].  
The soft keyboard appears.  
D Enter the message.  
E Press [OK] three times.  
Note  
For details about entering the text, see About This Machine.  
For details about the maximum number of characters that can be entered,  
see “Sending E-mail”.  
Reference  
p.141 “Sending E-mail”  
29  
   
Sending Scan Files by E-mail  
Simultaneous Storage and Sending by E-mail  
This section explains how to store a file and simultaneously send it by e-mail.  
1
A Press [Store File].  
B Press [Send & Store].  
C If necessary, specify the stored file's information, such as [User Name], [File  
Name], and [Password].  
For details, see "Specifying File Information for a Stored File".  
D Press [OK].  
E Specify the destination, make any other necessary settings, and then send  
the e-mail.  
For details about sending a file by e-mail, see "Basic Operation for Sending  
Scan Files by E-mail".  
Note  
Depending on the security setting, [Access Privileges] may appear instead  
of [User Name]. For details about specifying [Access Privileges], consult your  
administrator.  
You can resend stored files by e-mail. To resend stored files, select the files  
p.61 “Specifying File Information for a Stored File”  
p.12 “Basic Operation for Sending Scan Files by E-mail”  
p.69 “Sending a Stored File”  
30  
     
Sending the URL by E-mail  
Sending the URL by E-mail  
This section explains how to send the URL of a scanned file by e-mail.  
Use this function if network restrictions prevent you sending attachments by e-  
mail.  
1
A In [Scanner Features], select [Send URL Link] under [Stored File E-mail Method].  
For details about specifying the setting, see General Settings Guide.  
B Return to the initial scanner screen, and then press [Store File] to select [Send  
& Store].  
To send the URL by e-mail, you must select [Send & Store].  
C Press [OK].  
D Specify the e-mail destination, make any other necessary settings, and then  
send the e-mail.  
For details about sending e-mail, see "Basic Operation for Sending Scan Files  
by E-mail".  
An e-mail similar to the following will be sent to the destination:  
E In the e-mail destination, click the URL.  
Web Image Monitor starts.  
F View, delete, or download the file over the network using Web Image  
Monitor.  
Note  
For details about Web Image Monitor functions and their settings, see Net-  
work Guide.  
It is recommended that you use Web Image Monitor on the same network  
environment.  
Depending on the environment, even if you click the URL in the file sent  
by e-mail, the browser may not start and you may not be able to view the  
file. If this happens, click the same URL again, or manually enter the URL  
in the browser's address bar.  
To display details about the functions for managing stored files using Web  
Image Monitor, click [Help] on the upper right of each Web browser's win-  
dow.  
31  
   
Sending Scan Files by E-mail  
You can send the URL by e-mail and simultaneously send it by Scan to  
URL.  
Reference  
1
p.12 “Basic Operation for Sending Scan Files by E-mail”  
32  
2. Sending Scan Files by Scan  
to Folder  
Using the Scan to Folder function, you can send scan files over the network to  
shared folders, FTP server folders, or NetWare folders.  
Before Sending Files by Scan to Folder  
This section describes the preparations and procedure for sending files by Scan  
to Folder.  
Outline of Sending Scan Files by Scan to Folder  
This section outlines the function for sending scan files by Scan to Folder.  
Sending files to shared folders  
ZZZ509S  
1. This machine  
You can send scan files to shared net-  
work folders. To send scan files to shared  
network folders, use the SMB protocol.  
2. Computer with a shared folder  
To use this function, it is necessary to cre-  
ate a shared folder in advance. You can  
specify a shared folder to save scan files.  
3. Client computer  
You can also browse scanned files saved  
to a shared folder from a client computer.  
33  
         
Sending Scan Files by Scan to Folder  
Sending files to an FTP server  
2
ZZZ510S  
1. This machine  
3. Client computer  
You can send scan files to FTP server  
folders. To send scan files to FTP server  
folders, use the FTP protocol.  
You can browse scanned files saved to an  
FTP server from a client computer. You  
need to have an FTP client program on  
the computer to connect to an FTP server.  
2. FTP server  
The FTP server is a server that provides  
file transfer services among computers  
on the same network. Transferred files  
are stored on this server. It is essential to  
have the FTP server inside the  
LAN/WAN where this machine belongs.  
It is not possible to access an FTP server  
via a proxy server.  
34  
 
Before Sending Files by Scan to Folder  
Sending files to a NetWare server  
2
ZZZ511S  
1. This machine  
You can send scan files to NetWare fold-  
ers. To send scan files to NetWare fold-  
ers, use the NCP protocol.  
3. Client computer  
To download files, a computer must be  
running the NetWare client and be  
logged onto the server.  
2. NetWare Server  
You can use this server to share files over  
the network via NetWare. By sending im-  
age data to the server, files can be stored  
on the server.  
Preparation for Sending by Scan to Folder  
This section describes the preparations and settings for sending scan files by  
Scan to Folder.  
Important  
Files can be sent to shared folders on client computers.  
Files can also be sent to FTP servers if any exist on the network.  
Files can also be sent to NetWare servers if any exist on the network.  
A Connect the machine to the network.  
Connect the machine to the network using an Ethernet cable or wireless LAN  
(IEEE 802.11b).  
35  
     
Sending Scan Files by Scan to Folder  
B Make the necessary network settings in [System Settings].  
If you have connected the machine to the network using an Ethernet cable,  
make the following settings. For details, see General Settings Guide.  
• Specify the machine’s IP address and subnet mask.  
• Specify the gateway address.  
• In [Effective Protocol], enable [TCP/IP].  
2
• To send files to shared folders, enable [SMB] in [Effective Protocol]. To send  
files to NetWare folders, enable [NetWare] in [Effective Protocol].  
C If necessary, change settings in [Send Settings] under [Scanner Features].  
Note  
To connect the machine to the network using a wireless LAN (IEEE  
802.11B), an extended wireless LAN board is required respectively. For de-  
tails, see Network Guide.  
Items to set up in [System Settings] vary depending on the network environ-  
ment. For more information about network settings, see General Settings  
Guide.  
For details about [Scanner Features], see General Settings Guide.  
Sending files using SMB is available only under a NetBIOS over TCP/IP  
environment. Sending files using SMB is not available under a NetBEUI  
environment.  
Even when settings made with the control panel, Web Image Monitor, Tel-  
net, or other methods do not permit the use of SMB and FTP, sending files  
is still possible.  
Registering Destination Folders in the Address Book  
You can register the addresses of frequently-used destination folders in the ad-  
dress book. Register the folder addresses in [Address Book Management] under  
[Administrator Tools] from [System Settings]. These addresses can also be registered  
as groups.  
Note  
For details about registering the address of a destination folder in the address  
book, see General Settings Guide.  
You can register entries in the address book using Web Image Monitor or  
SmartDeviceMonitor for Admin. For details about installing SmartDevice-  
Monitor for Admin, see Network Guide. For details about registering ad-  
dresses, see each application’s Help.  
Depending on the machine type, you may not be able to use the machine  
when it is updating the address book using CSV files (retrieved using Smart-  
DeviceMonitor for Admin) that contain user codes.  
36  
   
Before Sending Files by Scan to Folder  
Scan to Folder Screen  
This section describes the screen layout when sending scan files by Scan to Fold-  
er.  
The function items displayed serve as selector keys. You can select or specify an  
item by pressing it. When you select or specify an item on the display panel, it is  
highlighted like [  
]. Keys that cannot be selected appear like [  
].  
2
1. Destination field  
6. [File Name / Type]  
The specified destination appears. If  
more than one destination has been spec-  
ified, press [UPrev.] or [TNext] to scroll  
through the destinations.  
Press to specify the names and formats of  
the files you want to send.  
7. [ ] Switch Destination  
List/Search/Switch Title  
2. [ ] E-mail / Scan to Folder  
Press to switch between the Scan to Fold-  
er screen and E-mail screen  
Press to switch a destination in the deliv-  
ery server list to a destination list of this  
machine, to search for a destination.  
Also switch the screen when sending a  
file simultaneously by both Scan to Fold-  
er and e-mail.  
8. Destination List  
The list of destinations registered in the  
machine appears.  
3. Scan to Folder icon (  
)
If all of the destinations cannot be dis-  
played, press [U] or [T] to switch the  
screen.  
Shows that the Scan to Folder screen is  
displayed.  
Group destinations are denoted by this  
symbol ( ).  
4. [Registration No.]  
Press to specify a destination using a five-  
digit registration number.  
5. [Enter Destination]  
To specify destinations not registered in  
the address book, press this button to dis-  
play the soft keyboard, and then enter the  
address of the destination folder.  
37  
   
Sending Scan Files by Scan to Folder  
Basic Operations When Using Scan to  
Folder  
This section describes the basic operations involved in using Scan to Folder.  
A Make sure that no previous settings remain.  
If a previous setting remains, press the {Clear Modes} key.  
2
B If the network delivery scanner screen or E-mail screen appears, switch to  
the Scan to Folder screen.  
For details, see "Switching to the Scan to Folder Screen".  
C Place originals.  
D If necessary, press [Scan Settings] to specify scanner settings such as scan  
type, resolution, image density, or scan size.  
For details, see "Various Scan Settings".  
E If necessary, press [1 Sided Orig.] or [2 Sided Orig.] to scan one or both sides of  
the originals.  
For details, see "Setting for Scanning Sides of Originals".  
F If necessary, press [Original Feed Type] to specify settings such as original ori-  
entation.  
For details, see "Setting of Original Feed Type".  
G If necessary, press [File Name / Type] to specify settings such as file name and  
file format.  
For details, see "Setting File Type and File Name".  
H Specify the destination.  
You can specify multiple destinations.  
For details, see "Specifying Scan to Folder Destinations".  
I Press the {Start} key.  
If you are scanning batches, place the next originals.  
38  
     
Basic Operations When Using Scan to Folder  
Note  
If you have selected more than one destination, you can press [UPrev.] or  
[TNext] next to the destination field to scroll through the destinations.  
To cancel a selected destination, press [UPrev.] or [TNext] to display the  
destination in the destination field, and then press the {Clear / Stop} key.  
You can cancel a destination selected from the destination list by pressing  
the selected destination again.  
2
If you press the {Check Modes} key before pressing the {Start} key, the ini-  
tial scanner screen switches to the Check Modes screen. You can use the  
Check Modes screen to check the settings such as destinations. For details,  
see "Check Modes".  
To cancel scanning, press the {Clear / Stop} key or [Stop] on the display pan-  
el.  
details, see "Simultaneous Storage and Sending by Scan to Folder".  
p.41 “Specifying Scan to Folder Destinations”  
p.3 “Check Modes”  
p.55 “Simultaneous Storage and Sending by Scan to Folder”  
39  
Sending Scan Files by Scan to Folder  
Switching to the Scan to Folder Screen  
This section explains how to switch to the Scan to Folder screen.  
If the E-mail screen is being displayed, press [ ] to switch to the Scan to Folder  
screen.  
If the network delivery scanner screen is being displayed, switch to the Scan to  
Folder screen as follows:  
2
A Press [ ].  
B Press [Switch Destination List].  
C Press [E-mail].  
D Press [Exit].  
The e-mail screen or the scan to folder screen appears.  
E If the e-mail screen appears, press [ ].  
The Scan to Folder screen appears.  
Note  
You cannot switch from the network delivery scanner screen while deliv-  
ery destinations are being specified. To clear the specified destination, dis-  
play the destination in the destination field of the network delivery  
scanner screen, and then press the {Clear / Stop} key.  
40  
     
Specifying Scan to Folder Destinations  
Specifying Scan to Folder Destinations  
This section explains how to specify Scan to Folder destinations.  
You can send a file by Scan to Folder by any of the following methods:  
• Select a destination registered in the machine’s address book  
• Send a file to a shared network folder  
2
• Send a file to an FTP server  
• Send a file to NetWare server  
Selecting the Destination from the Machine’s Address Book  
This section explains how to select the destination from the machine’s address  
book.  
Important  
To use this function, you must register the destinations in [System Settings] in  
advance. For details, see General Settings Guide.  
You can select a destination registered in the machine’s address book by any of  
the following methods:  
• Select the destination from the destination list  
• Select the destination by entering its registration number  
• Select the destination by searching the machine’s address book  
Note  
If you have specified the protection code for accessing the address book, the  
screen for entering the protection code appears.  
Depending on the security settings, certain destinations may not be dis-  
played.  
41  
         
Sending Scan Files by Scan to Folder  
Selecting a destination registered in the destination list  
Select the destination from the destination list.  
A In the destination list, press the key including the destination name.  
The key of the selected destination is highlighted, and the destination appears  
in the destination field at the top of the screen.  
2
If the target destination does not appear, take one of the following steps:  
• Display the destination by selecting its initial letter from the title  
• Display the destination by pressing [U] or [T]  
Note  
Depending on the security setting, some destinations may not appear in  
the destination list.  
Selecting destinations by entering the registration numbers  
Select the destination from the machine’s address book using its registration  
number.  
A Press [Registration No.].  
B Enter the five-digit registration number that has been assigned to a desti-  
nation folder using the number keys.  
If the entered number is less than five digits, press the {q} key after the last  
number.  
Example: To enter 00004  
Press the {4} key, and then press the {q} key.  
42  
   
Specifying Scan to Folder Destinations  
Searching the machine’s address book for the destination and selecting it  
This section explains how to search the machine’s address book for the destina-  
tion and select it.  
A Press [ ].  
2
B To search by destination name, press [Search by Dest. Name].  
To search by path, press [Search by Folder Name].  
The soft keyboard appears.  
You can also search by combining [Search by Dest. Name] and [Search by Folder  
Name].  
C Enter the beginning of the destination name.  
To search by path, enter the beginning of the folder path. If the folder path is  
“\\volume\folder” then enter “\\volume\f”.  
D Press [OK].  
E Select the destination folder.  
F Press [Exit].  
43  
 
Sending Scan Files by Scan to Folder  
Sending Files to a Shared Network Folder  
This section explains how to specify the destination when sending files to a  
shared network folder.  
Important  
You must create a shared folder on the client computer in advance. You can  
create the shared folder under Windows98/Me/2000/XP, WindowsNT4.0,  
Windows Server 2003, and Mac OS X.  
2
Depending on the operating system of the client computer, access to the  
shared folder may require authentication.  
You can send a file to a shared folder over the network by any of the following  
methods:  
• Enter the path to the destination directly  
• Specify the path by browsing the network for the destination  
Entering the path to the destination manually  
You can enter the path to the destination folder manually.  
A Press [Enter Destination].  
B Press [SMB].  
C Press [Manual Input] on the right side of the path field.  
The soft keyboard appears.  
D Enter the path for the folder.  
The following is an example of a path where the folder name is "user" and the  
computer name is "desk01": \\desk01\user.  
Instead of specifying the destination using its path, you can also use its IP ad-  
dress.  
For details about maximum number of characters that can be entered, see  
"Folder transmission".  
E Press [OK].  
44  
     
Specifying Scan to Folder Destinations  
F Depending on the destination setting, enter the user name for logging on  
to the client computer.  
Press [Manual Input] on the right side of the user name field to display the soft  
keyboard.  
G Depending on the destination setting, enter the password for logging on to  
the client computer.  
Press [Manual Input] for [Password] to display the soft keyboard.  
2
H Press [Connection Test].  
A connection test is performed to check whether the specified shared folder  
exists.  
I Check the connection test result, and then press [Exit].  
J Press [OK].  
Note  
If authentication is required to access the folder, the login screen appears.  
Enter the user name and password.  
If you change the protocol after entering the path name, user name, or  
password, a confirmation message appears.  
Computer and shared folder names containing more than 12 characters  
cannot be displayed.  
To change the path for the folder that has been entered, press [Change] on  
the left side of the destination field. Enter the correct path for the folder,  
and then press [OK].  
The connection test may take time.  
You may not be able to press [Connection Test] right after pressing [Cancel]  
during a connection test.  
Even if the connection test was successful, the machine may fail to transfer  
the file if you do not have write privileges for the file or there is not enough  
free hard disk space.  
You can register the path to the destination in the machine’s address book.  
For details, see "Registering the Path to the Selected Destination in the Ad-  
dress Book".  
45  
Sending Scan Files by Scan to Folder  
Reference  
p.142 “Folder transmission”  
p.54 “Registering the Path to the Selected Destination in the Address  
Book”  
Specifying the path by browsing the network for destinations  
2
You can browse computers on the network for the destination folder, and then  
specify the path.  
A Press [Enter Destination].  
B Press [SMB].  
C Press [Browse Network].  
Domains or workgroups on the network appear.  
D Select the domain or workgroup in which the destination folder is located.  
E Select the client computer that has the destination folder.  
If you cannot find the computer you are looking for, press [Up One Level] and  
browse that level.  
If authentication is required to access the selected computer, the authentica-  
tion screen appears. To authenticate, enter the user name and password.  
46  
 
Specifying Scan to Folder Destinations  
F Select the destination folder.  
2
When the selected folder has sub-folders, the sub-folders list appears.  
If you cannot find the destination folder, press [Up One Level], and then search  
for the folder at that level.  
G Press [OK] twice.  
Note  
If authentication is required to access the folder, the login screen appears.  
Enter the user name and password.  
If you change the protocol after entering the path name, user name, or  
password, a confirmation message appears.  
Computer and shared folder names containing more than 12 characters  
cannot be displayed.  
Up to 100 computers or shared folders can be displayed.  
The machine may fail to transfer the file if you do not have the write priv-  
ileges for the shared folder or there is not enough free hard disk space.  
You can register the path to the destination in the machine’s address book.  
Reference  
p.54 “Registering the Path to the Selected Destination in the Address  
Book”  
47  
Sending Scan Files by Scan to Folder  
Sending Files to an FTP Server  
This section explains how to specify destinations when sending files to an FTP  
server.  
Entering the path to an FTP server manually  
You can enter the path to an FTP server manually.  
A Press [Enter Destination].  
2
B Press [FTP].  
C Press [Manual Input] on the right side of the server name field.  
The soft keyboard appears.  
D Enter a server name.  
Instead of specifying the destination using its path, you can also use its IP ad-  
dress.  
E Press [OK].  
F Press [Manual Input] on the right side of the path field.  
The soft keyboard appears.  
G Enter the path for the folder.  
The following is an example of a path where the folder name is "user" and the  
subfolder name is "lib": user\lib.  
For details about maximum number of characters that can be entered, see  
"Folder transmission".  
48  
   
Specifying Scan to Folder Destinations  
H Press [OK].  
I Enter the user name according to the setting at the destination.  
Press [Manual Input] on the right side of the user name field to display the soft  
keyboard.  
J Enter the password according to the setting at the destination.  
Press [Manual Input] for [Password] to display the soft keyboard.  
2
K To change the port number which is set in [System Settings], press [Change]  
on the right side of the port number field. Enter a port number using the  
number keys, and then press the {q} key.  
L Press [Connection Test].  
A connection test is performed to check whether the specified folder exists.  
M Check the connection test result, and then press [Exit].  
N Press [OK].  
Note  
If you change the protocol after entering the path name, user name, or  
password, a confirmation message appears.  
The connection test may take time.  
You may not be able to press [Connection Test] right after pressing [Cancel]  
during a connection test.  
To change the path for the folder that has been entered, press [Change] on  
the left side of the destination field. Enter the correct path for the folder,  
and then press [OK].  
You can register the path to the destination in the machine’s address book.  
For details, see "Registering the Path to the Selected Destination in the Ad-  
dress Book".  
The machine may fail to transfer the file if you do not have write privileges  
Reference  
p.142 “Folder transmission”  
p.54 “Registering the Path to the Selected Destination in the Address  
Book”  
49  
Sending Scan Files by Scan to Folder  
Sending Files to NetWare server  
This section explains how to specify destinations when sending files to NetWare  
server.  
The NetWare folder of the destination can be specified in an NDS tree or on a  
NetWare Bindery server, depending on the NetWare environment. Consult  
your administrator.  
2
You can send a file to NetWare server by any of the following methods:  
• Enter the destination path of the NetWare server directly  
• Specify the path by browsing to the destination on the NetWare server  
Entering the destination path of the NetWare server directly  
You can directly enter the destination folder path of the NetWare server.  
A Press [Enter Destination].  
B Press [NCP].  
C Select the connection type.  
Press [NDS] to specify a folder in the NDS tree.  
Press [Bindery] to specify the folder on the NetWare Bindery server.  
D Press [Manual Input] on the right side of the path field.  
The soft keyboard appears.  
50  
     
Specifying Scan to Folder Destinations  
E Enter the path for the folder.  
If you set the connection type to [NDS], the NDS tree name is "tree", the name  
of the context including the volume is "context", the volume name is "vol-  
ume", and the folder name is "folder", the path will be \\tree\volume.con-  
text\folder".  
If you set the connection type to [Bindery], the NetWare Bindery server name  
is "server", the volume name is "volume", and the folder name is "folder", the  
path will be "\\server\volume\folder".  
2
For details about maximum number of characters that can be entered, see  
"Folder transmission".  
F Press [OK].  
G Enter the user name for logging on to the NDS tree or NetWare Bindery  
server.  
Press [Manual Input] on the right side of the user name field. The soft keyboard  
appears.  
If you press [NDS] for [Connection Type], enter the user name, and then enter  
the name of the context containing the user object. If the user name is "user"  
and the name of the Context is "context", the user name will be "user.context".  
H If a password is specified for the logon user, enter it.  
Press [Manual Input] for [Password] to display the soft keyboard.  
I Press [Connection Test].  
A connection test is performed to check whether the specified share folder ex-  
ists.  
J Check the connection test result, and then press [Exit].  
K Press [OK].  
Note  
If you change the protocol after entering the path name, user name, or  
password, a confirmation message appears.  
To change the path for the folder that has been entered, press [Change] on  
the left side of the destination field. Enter the correct path for the folder,  
and then press [OK].  
You can connect only to folders that you have the read privileges for.  
The connection test may take time.  
You may not be able to press [Connection Test] right after pressing [Cancel]  
during a connection test.  
Even if the connection test was successful, the machine may fail to transfer  
the file if you do not have write privileges for the file or there is not enough  
free hard disk space.  
51  
Sending Scan Files by Scan to Folder  
You can register the path to the destination in the machine’s address book.  
For details, see "Registering the Path to the Selected Destination in the Ad-  
Reference  
p.142 “Folder transmission”  
p.54 “Registering the Path to the Selected Destination in the Address  
Book”  
2
Specifying the path by browsing to the destination on NetWare server  
Specify the path by browsing to the destination folder in an NDS tree or on a  
NetWare Bindery server.  
A Press [Enter Destination].  
B Press [NCP].  
C Select the connection type.  
Press [NDS] to specify a folder in the NDS tree.  
Press [Bindery] to specify a folder on the NetWare Bindery server.  
D Press [Browse Network] on the right side of the path name field.  
If you selected [NDS] under [Connection Type], the NDS tree list appears.  
If you selected [Bindery] under [Connection Type], the NetWare Bindery server  
list appears.  
E Search for the destination folder in the NDS tree or NetWare Bindery serv-  
er.  
If you cannot find the destination folder, press [Up One Level], and then search  
for the folder at that level.  
52  
 
Specifying Scan to Folder Destinations  
F Select the destination folder.  
G Press [OK] twice.  
Note  
If you change the protocol after entering the path name, user name, or  
password, a confirmation message appears.  
Only folders that you have the read privileges for are displayed.  
2
If the language used for the NDS tree or by the NetWare Bindery server  
differs from that used by the machine, file names in the NDS tree or on the  
NetWare Bindery server might appear garbled.  
Up to 100 items can be displayed.  
If the selected NDS tree or NetWare Bindery server requires authentica-  
tion, a login screen appears. Enter a user name and password for logging  
on to the NDS tree or NetWare Bindery server. If you log on to the NDS  
tree, enter a user name, and then enter the name of the context containing  
the user object. If the user name is "user" and the name of the Context is  
"context", the user name will be "user.context".  
The machine may fail to transfer the file if you do not have write privileges  
for the folder or there is not enough free hard disk space.  
You can register the path to the destination in the machine’s address book.  
Reference  
p.54 “Registering the Path to the Selected Destination in the Address  
Book”  
53  
Sending Scan Files by Scan to Folder  
Registering the Path to the Selected Destination in the Address  
Book  
This section explains how to register folder paths you have entered manually or  
specified by browsing the network to the machine's address book.  
A In the destination field, display the destination you want to register.  
2
B Press [ProgDest].  
C Press [Names], and then specify the name and other information to be regis-  
tered.  
For details about specifying the information to be registered, see General Set-  
tings Guide.  
D Press [OK].  
Note  
Depending on the security setting, [ProgDest] may not appear.  
54  
     
Simultaneous Storage and Sending by Scan to Folder  
Simultaneous Storage and Sending by  
Scan to Folder  
This section explains how to store a file and simultaneously send it by Scan to  
Folder.  
A Press [Store File].  
2
B Press [Send & Store].  
C If necessary, specify the stored file's information, such as [User Name], [File  
Name], and [Password].  
For details, see "Specifying File Information for a Stored File".  
D Press [OK].  
E Specify the destination, make any other necessary settings, and then send  
the file.  
For details about sending a file by Scan to Folder, see "Basic Operations When  
Using Scan to Folder".  
Note  
Depending on the security setting, [Access Privileges] may appear instead  
of [User Name]. For details about specifying [Access Privileges], consult your  
administrator.  
You can resend stored files by Scan to Folder. To resend stored files, select  
the files on the screen for selecting stored files, and then send them. For de-  
tails, see "Sending a Stored File".  
55  
     
Sending Scan Files by Scan to Folder  
p.61 “Specifying File Information for a Stored File”  
p.38 “Basic Operations When Using Scan to Folder”  
p.69 “Sending a Stored File”  
2
56  
3. Storing Files Using the  
Scanner Function  
Using the scanner function, you can store scan files in the machine and then send  
the stored files by e-mail or Scan to Folder.  
Before Storing Files  
This section outlines file storage under the scanner function and provides relat-  
ed cautions.  
Outline of File Storage under the Scanner Function  
This section outlines storing files under the scanner function.  
Important  
You can specify a password for each stored file. Files that are not password-  
protected can be accessed by other users on the same local area network using  
DeskTopBinder. It is recommended that you protect stored files from unau-  
thorized access by specifying passwords.  
Scan file stored in the machine may be lost if some kind of failure occurs. We  
advise against using the hard disk to store important files. The supplier shall  
not be responsible for any damage that may result from the loss of files. For  
long-term storage of files, we recommend the use of DeskTopBinder. For de-  
tails, contact your local dealer.  
ZZZ512S  
1. This Machine  
2. Client Computer  
You can store scan files on the machine’s  
hard disk. The stored files can be sent by  
e-mail, Scan to Folder, or the network de-  
livery scanner.  
Using DeskTopBinder, you can, over the  
network, view, copy, or delete files stored  
in the machine. Using Web Image Moni-  
tor, you can, over the network, view,  
download, or delete files stored in the ma-  
chine. For details about DeskTopBinder  
Lite, see DeskTopBinder Lite–related  
manuals. For details about Web Image  
Monitor, see Web Image Monitor Help.  
57  
         
Storing Files Using the Scanner Function  
Note  
Stored files will be deleted after a set period. For details about specifying the  
period, see General Settings Guide.  
Files stored under the scanner function cannot be printed from the machine’s  
control panel. Print the files from a client computer after receiving them on  
the computer.  
You can also store a file and simultaneously send it. For details, see "Simulta-  
3
p.30 “Simultaneous Storage and Sending by E-mail”  
p.55 “Simultaneous Storage and Sending by Scan to Folder”  
p.92 “Simultaneous Storage and Delivery”  
58  
Basic Operation for Storing Scan Files  
Basic Operation for Storing Scan Files  
This section describes the basic operation for storing scan files.  
A Make sure that no previous settings remain.  
If a previous setting remains, press the {Clear Modes} key.  
B Place originals.  
C If necessary, press [Scan Settings] to specify scanner settings such as scan  
type, resolution, image density, or scan size.  
3
For details, see "Various Scan Settings".  
D If necessary, press [1 Sided Orig.] or [2 Sided Orig.] to scan one or both sides of  
the originals.  
For details, see "Setting for Scanning Sides of Originals".  
E If necessary, press [Original Feed Type] to specify settings such as original ori-  
entation.  
For details, see "Setting of Original Feed Type".  
F Press [Store File].  
G Press [Store Only].  
H If necessary, specify the stored file's information, such as [User Name], [File  
Name], and [Password].  
For details, see "Specifying File Information for a Stored File".  
I Press [OK].  
59  
   
Storing Files Using the Scanner Function  
J Press the {Start} key.  
If you are scanning batches, place the next originals.  
Note  
Depending on the security setting, [Access Privileges] may appear instead  
of [User Name]. For details about specifying [Access Privileges], consult your  
administrator.  
By pressing [Send & Store], you can simultaneously store scan files and send  
them. For details, see "Simultaneous Storage and Sending by E-mail", "Si-  
multaneous Storage and Sending by Scan to Folder", and "Simultaneous  
Storage and Delivery".  
3
If a destination or sender has been selected, you cannot press [Store Only].  
To cancel scanning, press the {Clear / Stop} key or press [Stop] on the dis-  
p.30 “Simultaneous Storage and Sending by E-mail”  
p.55 “Simultaneous Storage and Sending by Scan to Folder”  
p.92 “Simultaneous Storage and Delivery”  
60  
Specifying File Information for a Stored File  
Specifying File Information for a Stored File  
You can specify information for a stored file, such as user name, file name, and  
password.  
By specifying information for a stored file, you can search for the file by user  
name or file name, or protect the file with a password to prevent other people  
from accessing the file.  
Specifying a User Name  
You can specify a user name for the stored file.  
A Press [Store File].  
3
The Store File screen appears.  
B Press [User Name].  
C Press the user name you want to specify.  
The user names shown here are names that were registered on the [Adminis-  
trator Tools] tab in [System Settings]. To specify a name not shown here, press  
[Non-programmed Name], and then enter the user name.  
D Press [OK] twice.  
Note  
Depending on the security setting, [Access Privileges] may appear instead  
of [User Name]. For details about specifying [Access Privileges], consult your  
administrator.  
61  
       
Storing Files Using the Scanner Function  
Specifying a File Name  
This section explains how to change the name of a stored file.  
A stored file is allocated a name starting with "SCAN" followed by a 4-digit  
number.  
• Example: SCAN0001  
You can change this file name.  
A Press [Store File].  
3
The Store File screen appears.  
B Press [File Name].  
The soft keyboard appears.  
C Change the file name.  
D Press [OK] twice.  
Note  
For details about entering the text, see About This Machine.  
62  
   
Specifying File Information for a Stored File  
Specifying a Password  
You can specify a password for the stored file.  
Important  
Do not forget the password. If you forget it, consult the system administrator  
of the machine.  
By specifying a password, you can ensure that only the people who know the  
password can view the file.  
3
A Press [Store File].  
The Store File screen appears  
B Press [Password].  
C Using the number keys, enter a four to eight-digit number.  
D Press the {q} key.  
To change the password, press [Change], and then enter a new one.  
E For confirmation, enter the same number again.  
F Press the {q} key.  
To change the password, press [Change], and then enter a new one.  
G Press [OK] twice.  
63  
   
Storing Files Using the Scanner Function  
Displaying the List of Stored Files  
This section describes the list of stored files.  
Using the list of stored files, you can delete stored files or change the file data.  
List of Stored Files  
This section describes how the list of stored files is displayed.  
To display the list of stored files, press [Select Stored File] on the initial scanner  
screen.  
3
The function items displayed serve as selector keys. You can select or specify an  
item by pressing it. When you select or specify an item on the display panel, it is  
highlighted like [  
]. Keys that cannot be selected appear like [  
].  
When displaying information on all stored files  
When displaying information of a selected stored file  
64  
       
Displaying the List of Stored Files  
1. Keys for searching for files  
Press to switch to the screens for search-  
ing for a file by user name or file name, or  
to the screen for displaying all files.  
5. List of stored files  
Displays the list of stored files.  
If the file is not displayed, press [UPrev.]  
or [TNext] to scroll through the list.  
2. [Select File]/[Detail]  
Press to switch between the stored file list  
and the detailed information of the se-  
lected file.  
6. [Manage / Delete File]  
Press to perform operations such as de-  
leting stored files or changing file infor-  
mation.  
3. Keys for sorting files  
7. [Send]  
Press to sort the files using the selected  
item. Select the same item once more for  
a reverse sort. However, the files cannot  
be sorted in reverse sending order.  
Press to send or deliver stored files. For  
details, see “Sending Stored Files”.  
3
8. Information for a selected stored  
file  
4. Keys for changing file informa-  
Press [Detail] to display the information  
for a file after selecting the file from the  
file list.  
tion  
Use for deleting the selected file or  
changing the user name, file name, or  
password.  
Note  
Depending on the security setting, some files may not appear in the list.  
The files that are stored by functions other than the scanner can be displayed  
by pressing the {Document Server} key.  
For files which are password protected, a key symbol( ) is shown on the left  
side of the user name.  
Reference  
p.69 “Sending Stored Files”  
65  
Storing Files Using the Scanner Function  
Searching the List of Stored Files  
You can search for files from the stored files using the user name or file name.  
You can search the list of stored files by either of the following methods:  
• Search by user name  
• Search by file name  
Searching by user name  
You can search for a stored file by its user name.  
A Press [Select Stored File].  
3
B Press [Search by User Name].  
C Select the user name to be used for the search.  
The user names shown here are names that were registered on the [Adminis-  
trator Tools] tab in [System Settings]. To change a user name not shown here,  
press [Non-programmed Name], and then enter the user name.  
D Press [OK].  
The search begins, and then files belonging to the specified user appear.  
66  
     
Displaying the List of Stored Files  
Searching by file name  
You can search for a stored file by its file name.  
A Press [Select Stored File].  
3
B Press [Search by File Name].  
The soft keyboard appears.  
C Enter the file name.  
It is necessary to distinguish between uppercase and lowercase letters.  
For information about how to enter characters, see About This Machine.  
D Press [OK].  
The search starts, and files whose name starts with the entered string appear.  
67  
 
Storing Files Using the Scanner Function  
Checking Stored Files from a Client  
Computer  
This section explains how to check a stored file from the client computer.  
Using DeskTopBinder Lite or Web Image Monitor, you can also display the files  
stored in the machine on a client computer.  
You can also check files stored under the copier, Document Server, and printer  
functions.  
Important  
3
To view stored files from a client computer, the IP address of the machine  
must be specified.  
Using Desk Top Binder Lite to Display Stored Files  
The stored files are displayed and can be checked also on a client computer using  
DeskTopBinder Lite.  
You can also transfer the stored files to the client computer.  
Note  
For details about DeskTopBinder, see the DeskTopBinder-related manuals.  
Binder Lite from the Supplied CD-ROM".  
Reference  
p.79 “Installing DeskTopBinder Lite from the Supplied CD-ROM”  
Using Web Image Monitor to Display Stored Files  
The stored files are displayed and can be checked also on a client computer using  
Web Image Monitor.  
You can also download the stored files.  
When you enter http:// (machine IP address)/ in the address bar of the Web  
browser on a client computer, the top page of Web Image Monitor appears.  
Note  
It is recommended that you use Web Image Monitor only within your local  
area network.  
For details about displaying or downloading stored files using Web Image  
Monitor, see Copy/ Document Server Reference.  
For details about making settings for using Web Image Monitor, see Network  
Guide.  
For details about functions for managing stored files using Web Image Mon-  
itor, click [Help] on the upper-right corner of the displayed screen.  
68  
           
Sending a Stored File  
Sending a Stored File  
This section explains how to send a stored file.  
Stored files can be sent by e-mail, Scan to Folder, or the network delivery scan-  
ner.  
Note  
There are two methods of sending stored files. Settings made under [Scanner  
Features] determine which method is used. For details, see General Settings  
Guide.  
3
• To send the URL by e-mail:  
Under [Scanner Features], [Stored File E-mail Method], select [Send URL Link].  
This method is useful when network restrictions prevent you sending at-  
tachments.  
• To send an attached file by e-mail:  
Under [Scanner Features], [Stored File E-mail Method], select [Send File].  
Sending Stored Files  
This section mainly explains how to select the files you want to send.  
A Press [Select Stored File].  
The list of stored files appears.  
B Select the file you want to send.  
You can select multiple files.  
If you select multiple files, the files are sent in the selected order.  
If you press [Display Selection], files you have selected are displayed in the or-  
der they will be sent.  
C Press [OK].  
69  
       
Storing Files Using the Scanner Function  
D If necessary, switch to the e-mail, Scan to Folder, or network delivery scan-  
ner screen.  
For details about switching the screen, see "Switching to the E-mail Screen",  
"Switching to the Scan to Folder Screen", or "Switching to the Network Deliv-  
ery Scanner Screen".  
E Specify the destination, make any other necessary settings.  
For details about how to send a file by e-mail or Scan to Folder, or how to de-  
liver a file, see "Basic Operation for Sending Files by E-mail", "Basic Opera-  
tions When Using Scan to Folder", or "Basic Operation for Delivering Files".  
3
F Press the {Start} key.  
The stored file will be sent.  
Note  
If you select a password-protected stored file, a screen for entering the  
password appears. To select the file, enter the correct password, and then  
press [OK].  
When the URL has been sent by e-mail, the recipient can check the stored  
p.12 “Basic Operation for Sending Scan Files by E-mail”  
p.38 “Basic Operations When Using Scan to Folder”  
p.81 “Basic Operation for Delivering Files”  
p.31 “Sending the URL by E-mail”  
70  
Managing Stored Files  
Managing Stored Files  
This section explains how to delete stored files and how to change the informa-  
tion for stored files.  
Deleting a Stored File  
This section explains how to delete a stored file.  
A Press [Select Stored File].  
3
The list of stored files appears.  
B Press [Manage / Delete File].  
C Select the file you want to delete.  
If you select a password-protected stored file, a screen for entering the pass-  
word appears. To select the file, enter the correct password, and then press  
[OK].  
D Press [Delete File].  
A confirmation message about deleting the file appears.  
E Press [Delete].  
F Press [Exit].  
Note  
You cannot delete files that are waiting to be sent.  
71  
       
Storing Files Using the Scanner Function  
You can also delete files stored in the machine by accessing the machine  
from a client computer using Web Image Monitor or DeskTopBinder. For  
details about Web Image Monitor, see Web Image Monitor Help. For de-  
tails about DeskTopBinder, see the manuals supplied with DeskTopBind-  
er.  
Changing Information for a Stored File  
You can change information for a stored file, such as [User Name], [File Name], and  
[Password].  
3
Note  
Information for files waiting for being sent cannot be changed.  
Changing a user name  
You can change the user name for a stored file.  
A Press [Select Stored File].  
The list of stored files appears.  
B Press [Manage / Delete File].  
C Select the file containing the file information you want to change.  
If you select a password-protected stored file, a screen for entering the pass-  
word appears. To select the file, enter the correct password, and then press  
[OK].  
D Press [Change User Name].  
72  
     
Managing Stored Files  
E Specify a new user name.  
The user names shown here are names that were registered on the [Adminis-  
trator Tools] tab in [System Settings]. To change a user name not shown here,  
press [Non-programmed Name], and then enter the user name.  
3
F Press [OK].  
G Make sure that the user name was changed as necessary, and press [Exit].  
Note  
Using Web Image Monitor or DeskTopBinder, you can also change the  
user name of a file stored in the machine from the client computer. For de-  
tails about Web Image Monitor, see Web Image Monitor Help. For details  
about DeskTopBinder, see the manuals supplied with DeskTopBinder.  
Depending on the security setting, [Change Acs. Priv.] may appear instead  
of [Change User Name]. For details about specifying [Change Acs. Priv.], con-  
sult your administrator.  
73  
Storing Files Using the Scanner Function  
Changing a file name  
You can change the file name of a stored file.  
A Press [Select Stored File].  
3
The list of stored files appears.  
B Press [Manage / Delete File].  
C Select the file containing the file information you want to change.  
If you select a password-protected stored file, a screen for entering the pass-  
word appears. To select the file, enter the correct password, and then press  
[OK].  
D Press [Change File Name].  
E Change the file name.  
For information about how to enter characters, see About This Machine.  
F Press [OK].  
G Make sure that the file information was changed as necessary, and press  
[Exit].  
Note  
Using Web Image Monitor or DeskTopBinder, you can also change the  
name of a file stored in the machine from the client computer. For details  
about Web Image Monitor, see Web Image Monitor Help. For details about  
DeskTopBinder, see the manuals supplied with DeskTopBinder.  
74  
 
Managing Stored Files  
Changing a password  
Enter the password for accessing the stored file.  
Important  
Be sure not to forget the password. If you forget it, consult the system admin-  
istrator of the machine.  
A Press [Select Stored File].  
3
The list of stored files appears.  
B Press [Manage / Delete File].  
C Select the file containing the file information you want to change.  
If you select a password-protected stored file, a screen for entering the pass-  
word appears. To select the file, enter the correct password, and then press  
[OK].  
D Press [Change Password].  
E Using the number keys, enter a new four to eight-digit password.  
F Press the {q} key.  
To change the password, press [Change], and then enter a new one.  
G For confirmation, enter the same number again.  
H Press the {q} key.  
To change the password, press [Change], and then enter a new one.  
I Press [OK].  
75  
 
Storing Files Using the Scanner Function  
J Press [Exit].  
Note  
Using Web Image Monitor or DeskTopBinder, you can also change the  
password of a file stored in the machine from the client computer. For de-  
tails about Web Image Monitor, see Web Image Monitor Help. For details  
about DeskTopBinder, see the manuals supplied with DeskTopBinder.  
3
76  
4. Delivering Scan Files  
Using the ScanRouter delivery software, you can deliver by various methods  
scan files produced by the machine.  
Before Delivering Files  
This section describes the necessary preparations and the procedure for using  
the network delivery scanner.  
Important  
To use the network delivery scanner function, you need a delivery server on  
which the optional ScanRouter delivery software is installed. You must also  
register destination and sender information on the delivery server.  
Outline of Scan File Delivery  
This section outlines the function for delivering files using the network delivery  
scanner.  
ZZZ513S  
• Storing the file in a selected folder  
1. This machine  
For details about the ScanRouter delivery  
software, see the manuals supplied with  
the ScanRouter delivery software.  
You can send scan files to the delivery  
server.  
2. Delivery server  
3. Client Computer  
Install the ScanRouter delivery software  
on this computer to use it as the delivery  
server.  
How to check a file from the client com-  
puter depends on the delivery method.  
For example, you can check a file by one  
of the following methods:  
After receiving a scan file, the delivery  
server delivers the file according to the  
setting specified for the destination. The  
delivery settings are as follows:  
• Use DeskTopBinder to view a file de-  
livered to the in-tray  
• Storing the file in an in-tray  
• Delivering the file by e-mail  
• Use e-mail software to receive e-mail  
with an attached file  
• Browse a folder for a stored file  
77  
         
Delivering Scan Files  
Preparing to Deliver a File  
This section describes the preparations and settings for delivering scan files.  
Important  
To use the network delivery scanner function, you need a delivery server on  
which the optional ScanRouter delivery software is installed. For details  
about the ScanRouter delivery software, see the manuals supplied with the  
ScanRouter delivery software.  
To view files delivered to an in-tray, DeskTopBinder must be installed on the  
client computer.  
A Connect the machine to the network.  
Connect the machine to the network using an Ethernet cable or wireless LAN  
(IEEE 802.11b).  
4
B Make the necessary network settings in [System Settings].  
If you have connected the machine to the network using an Ethernet cable,  
make the following settings. For details, see General Settings Guide.  
• Specify the machine’s IP address and subnet mask  
• In [Effective Protocol], enable [TCP/IP]  
• Set [Delivery Option] to [On]  
C If necessary, change settings in [Send Settings] under [Scanner Features].  
D Using the ScanRouter delivery software, register this machine as an I/O de-  
vice. In addition, specify register destinations and specify such settings as  
the delivery type and sender.  
For details, see the manuals supplied with the ScanRouter delivery software.  
Note  
To connect the machine to the network using a wireless LAN (IEEE  
802.11b), an extended wireless LAN board is required respectively. For de-  
tails, see Network Guide.  
Items to set up in [System Settings] vary depending on the network environ-  
ment. For details about the network settings, see General Settings Guide.  
Binder Lite from the Supplied CD-ROM".  
Reference  
p.79 “Installing DeskTopBinder Lite from the Supplied CD-ROM”  
78  
   
Before Delivering Files  
Installing DeskTopBinder Lite from the Supplied CD-ROM  
This section explains how to install DeskTopBinder Lite on a client computer  
from the supplied "Scanner Driver and Utilities" or "Scanner Driver/Font Man-  
ager and Utilities" CD-ROM.  
To view or receive files delivered to the in-trays, you must install DeskTopBind-  
er Lite on the client computer.  
A Make sure Windows is running on the client computer, and then insert the  
"Scanner Driver and Utilities" or "Scanner Driver/Font Manager and Utili-  
ties" CD-ROM into the CD-ROM drive.  
The installer is automatically started.  
B Click [DeskTopBinder Lite].  
4
The [DeskTopBinder Lite Setup] dialog box appears.  
For the subsequent installation steps, see the Setup Guide displayed from the  
[DeskTopBinder Lite Setup] dialog box.  
Note  
Before you start the installation, check the system requirements for Desk-  
TopBinder Lite. For details, see "Software Supplied on CD-ROM".  
You can install the software using the auto-run program. For details about  
If the installer does not start automatically, see “Auto-Run Program”.  
Reference  
p.138 “Software Supplied on CD-ROM”  
p.138 “Auto-Run Program”  
79  
     
Delivering Scan Files  
Network Delivery Scanner Screen  
This section describes the screen layout when using the network delivery scan-  
ner.  
The function items displayed serve as selector keys. You can select or specify an  
item by pressing it. When you select or specify an item on the display panel, it is  
highlighted like [  
]. Keys that cannot be selected appear like [  
].  
4
1. Network delivery scanner icon  
5. [Attach Sender's Name] [Return Re-  
( )  
ceipt] [Attach Subject]  
Indicates that the network delivery scan-  
ner screen is displayed.  
Specify the sender and subject when  
sending a file by e-mail via the delivery  
server. You can also select whether or not  
to check if whether the file has been  
opened at the destination  
2. Destination field  
The selected destination is shown here. If  
multiple destinations are selected, the  
destinations are displayed in the order  
they were selected by pressing [UPrev.] or  
[TNext].  
6. [ ] Switch Destination  
List/Search  
Press to switch a destination list of this  
machine to a destination in the delivery  
server list, to search for a destination.  
3. [Registration No.]  
Select a destination by entering its Short  
ID number (registered using the Scan-  
Router delivery software).  
7. Destination list  
The list of destinations registered in the  
delivery server appears. If all of the desti-  
nations cannot be displayed, press [U] or  
[T] to switch the screen. Group destina-  
tions are denoted by this symbol ( ).  
4. [Manual Input]  
To send a file by e-mail via the delivery  
server to a destination not registered in  
the delivery server’s Destination List,  
press this key to display the soft key-  
board. Then use the soft keyboard to en-  
ter the e-mail address. For details about  
how to send a file by e-mail via the deliv-  
ery server, see the ScanRouter delivery  
software manuals.  
80  
   
Basic Operation for Delivering Files  
Basic Operation for Delivering Files  
This section describes the basic operation for delivering scan files using the net-  
work delivery scanner.  
Important  
You must register destinations and senders in advance using the ScanRouter  
delivery software installed on the delivery server.  
A Make sure that no previous settings remain.  
If a previous setting remains, press the {Clear Modes} key.  
B If the E-mail screen or Scan to Folder screen appears, switch to the network  
delivery scanner screen.  
4
For details, see "Switching to the Network Delivery Scanner Screen".  
C Place originals.  
D If necessary, press [Scan Settings] to specify scanner settings such as scan  
type, resolution, image density, or scan size.  
For details, see "Various Scan Settings".  
E If necessary, press [1 Sided Orig.] or [2 Sided Orig.] to scan one or both sides of  
the originals.  
For details, see "Setting for Scanning Sides of Originals".  
F If necessary, press [Original Feed Type] to specify settings such as original ori-  
entation.  
For details, see "Setting of Original Feed Type".  
G Specify the destination.  
You can specify multiple destinations.  
For details, see "Specifying Delivery Destinations".  
H If necessary, press [Attach Sender's Name] to specify the sender.  
For details, see "Specifying the Sender".  
81  
       
Delivering Scan Files  
I If necessary, specify the e-mail subject.  
For details, see "Specifying the Subject of the E-mail to Be Transmitted via the  
Delivery Server".  
J Press the {Start} key.  
If you are scanning batches, place the next originals.  
Note  
By pressing [Manual Input] on the network delivery scanner screen, you can  
send a file by e-mail via the delivery server’s network. For details about en-  
tering the e-mail address directly, see "Entering an E-mail Address Manu-  
ally".  
If you have selected more than one destination, press [UPrev.] or [TNext]  
next to the destination field to scroll through the destinations.  
4
To cancel a selected destination, display the destination in the destination  
field, and then press the {Clear / Stop} key. You can cancel a destination se-  
lected from the destination list by pressing the selected destination again.  
You can use the Return Receipt function when sending e-mail via delivery  
server. An e-mail is sent to the sender selected in step , notifying him/her  
H
that the recipient has read his/her e-mail. To specify this setting, press [Re-  
turn Receipt].  
To enable the Return Receipt function, you must specify the ScanRouter  
delivery software settings for sending e-mail by SMTP. For details about  
specifying this setting, see the ScanRouter delivery software manual. Note,  
however, that if the e-mail software used at the destination does not sup-  
port Message Disposition Notification (MDN), e-mail notification that the  
e-mail has been opened may not be sent.  
Register the sender’s e-mail address using the ScanRouter delivery soft-  
ware in advance.  
If you press the {Check Modes} key before pressing the {Start} key, the ini-  
tial scanner screen switches to the Check Modes screen. You can use the  
Check Modes screen to check the settings such as destinations. For details,  
see "Check Modes".  
To cancel scanning, press the {Clear / Stop} key or [Stop] on the display pan-  
el.  
You can also store a scan file and simultaneously deliver it. For details, see  
"Simultaneous Storage and Delivery".  
82  
Basic Operation for Delivering Files  
p.84 “Switching to the Network Delivery Scanner Screen”  
p.85 “Specifying Delivery Destinations”  
p.88 “Specifying the Sender”  
p.91 “Specifying the Subject of the E-mail to Be Transmitted via the Deliv-  
p.19 “Entering an E-mail Address Manually”  
p.3 “Check Modes”  
p.92 “Simultaneous Storage and Delivery”  
4
83  
Delivering Scan Files  
Switching to the Network Delivery Scanner  
Screen  
This section explains how to switch the screen to the network delivery scanner  
screen.  
If the E-mail screen or Scan to Folder screen is being displayed, switch to the net-  
work delivery scanner screen.  
A Press [ ].  
B Press [Switch Destination List].  
4
C Press [Delivery Server].  
D Press [Exit].  
The network delivery scanner screen appears.  
Note  
You cannot switch from the E-mail screen or Scan to Folder screen while  
destinations or senders are being specified. To clear a specified destination,  
display the destination in the destination field of the E-mail screen or Scan  
to Folder screen, and then press the {Clear / Stop} key.  
84  
     
Specifying Delivery Destinations  
Specifying Delivery Destinations  
This section explains how to specify delivery destinations.  
Selecting Destinations Registered in the Destination List of the  
Delivery Server  
This section explains how to select destinations registered in the delivery serv-  
er’s Destination List.  
You can select a delivery destination registered in Destination List of the deliv-  
ery server by any of the following methods:  
• Select the destination from the delivery destination list  
• Select the destination by entering the registration number  
• Select the destination by searching in the delivery server  
4
Note  
Depending on the security settings, certain destinations may not be dis-  
played.  
Selecting a destination from the Destination List  
From the destination list, select a destination.  
A In the destination list, press the key including the destination name.  
The selected destination is highlighted and also is displayed in the destina-  
tion field at the top of the screen.  
Destinations are registered in the delivery server under captions. The desti-  
nation list is updated automatically.  
If the target destination does not appear, take one of the following steps:  
• Display the destination by selecting its initial letter from the title  
• Display the destination by pressing [U] or [T]  
Note  
Depending on the security setting, some destinations may not appear in  
the destination list.  
85  
           
Delivering Scan Files  
Selecting destinations by entering their registration numbers  
Select a destination by entering its Short ID number (registered using the Scan-  
Router delivery software). For details about how to set Short IDs, see the manu-  
als supplied with the ScanRouter delivery software.  
A Press [Registration No.].  
B Using the number keys, enter the three-digit registration number, and then  
press the {q} key.  
You can also enter a registration number of fewer than three digits.  
Example: To enter 009  
Press the {9} key, and then press the {q} key.  
4
Selecting destinations by searching the delivery server’s Destination List  
In the delivery server’s Destination List, you can search for destinations and se-  
lect them.  
A Press [ ].  
B Press [Search Address Book].  
86  
   
Specifying Delivery Destinations  
C To search by destination name, press [Search by Dest. Name].  
To search by comment, press [Search by Comment].  
The soft keyboard appears.  
You can also search by combining [Search by Dest. Name] and [Search by Com-  
ment].  
D Enter the beginning of the destination name.  
To search by comment, enter the beginning of the comment.  
E Press [OK].  
F Select the destination.  
G Press [Exit].  
4
87  
Delivering Scan Files  
Specifying the Sender  
This section explains how to specify the e-mail sender when sending a file by e-  
mail via the delivery server.  
The sender you specify appears in the subject line of e-mail.  
You can specify the sender by any of the following methods:  
• Select the sender from the sender list  
• Select the sender by entering the registration number  
• Select the sender by searching the delivery server’s Destination List  
Selecting a Sender from the Sender List  
4
This section explains how to select a sender from the sender list.  
Destinations that are registered on the delivery server are displayed in the send-  
er list.  
A Press [Attach Sender's Name].  
B Select the sender.  
The selected sender and its registration number appear.  
C Press [OK].  
88  
         
Specifying the Sender  
Selecting the Sender by Entering the Registration Number  
Select a sender by entering its Short ID number (registered using the ScanRouter  
delivery software). For details about how to set Short IDs, see the manuals sup-  
plied with the ScanRouter delivery software.  
A Press [Attach Sender's Name].  
4
B Using the number keys, enter the three-digit registration number assigned  
to the required destination folder.  
If the entered number is less than three digits, press the {q} key after the last  
number.  
Example: To enter 006  
Press the {6} key, and then press the {q} key.  
C Press [OK].  
89  
   
Delivering Scan Files  
Selecting a Sender by Searching the Delivery Server’s  
Destination List  
This section explains how to select a sender by searching the delivery server’s  
Destination List.  
A Press [Attach Sender's Name].  
4
B Press [ ].  
C To search by destination name, press [User (Dest.) Name].  
To search by comment, press [Search by Comment].  
The soft keyboard appears.  
You can also search by combining [User (Dest.) Name] and [Search by Comment].  
D Enter the beginning of the sender's name.  
To search by comment, enter the beginning of the comment.  
E Press [OK].  
F Select the sender.  
G Press [Exit].  
H Press [OK].  
Note  
The Comment search function searches for destinations by comment infor-  
mation, which is a registration item required by the ScanRouter delivery  
software.  
90  
   
Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server  
Specifying the Subject of the E-mail to Be  
Transmitted via the Delivery Server  
This section explains how to specify the e-mail subject when sending a file by e-  
mail via the delivery server.  
To specify a subject, you can select it from the list, enter it directly, or combine  
selecting and entering it.  
The procedure to specify the subject name “[Urgent] New product appearance”  
is explained as an example here.  
Important  
The subjects that can be selected from the list must be registered in [System  
Settings] in advance. See General Settings Guide.  
4
A Press [Attach Subject].  
B Press the subject [Urgent].  
C Press [Manual Input].  
The soft keyboard appears.  
D Enter the subject “New product appearance”.  
E Press [OK] twice.  
91  
     
Delivering Scan Files  
Simultaneous Storage and Delivery  
This section explains how to store a file and simultaneously deliver it.  
A Press [Store File].  
4
B Make sure that [Send & Store] is selected.  
C If necessary, specify the stored file's information, such as [User Name], [File  
Name], and [Password].  
For details, see “Specifying File Information for a Stored File”.  
D Press [OK].  
E Specify the destination, make any other necessary settings, and then send  
the file.  
For details about delivering a file, see "Basic Operation for Delivering Files".  
Note  
Depending on the security setting, [Access Privileges] may appear instead  
of [User Name]. For details about specifying [Access Privileges], consult your  
administrator.  
Reference  
p.61 “Specifying File Information for a Stored File”  
p.81 “Basic Operation for Delivering Files”  
p.69 “Sending a Stored File”  
92  
     
5. Scanning Originals with the  
Network TWAIN Scanner  
The TWAIN driver allows you to scan originals into a client computer over a net-  
work.  
Before Using the Network TWAIN Scanner  
This section describes the preparations and procedure for using the network  
TWAIN scanner.  
Important  
To use the network TWAIN scanner, you must install the TWAIN driver,  
which is on the supplied CD-ROM. For details about installing the TWAIN  
driver, see "Installing the TWAIN Driver from the Supplied CD-ROM".  
To use the network TWAIN scanner, a TWAIN-compliant application, such  
as DeskTopBinder, must be installed on the client computer. DeskTopBinder  
Reference  
p.96 “Installing the TWAIN Driver from the Supplied CD-ROM”  
p.79 “Installing DeskTopBinder Lite from the Supplied CD-ROM”  
93  
     
Scanning Originals with the Network TWAIN Scanner  
Outline of the Network TWAIN Scanner  
This section outlines the network TWAIN scanner function.  
In the TWAIN scanner mode, you can share this machine among multiple com-  
puters. Therefore, you don't have to prepare a special computer for scanner or  
reconnect the scanner and each computer every time you need to use it.  
5
ZZZ514S  
1. This Machine  
2. Client Computer  
Scans an original after receiving a scan  
instruction from a client computer, and  
then sends the scan file over the network  
to the client computer.  
Specifies the scanner settings and con-  
trols the scanner using an application,  
such as DeskTopBinder Lite, that sup-  
ports the network TWAIN scanner. Re-  
ceives the files scanned by the machine  
and displays them using an application  
that supports the network TWAIN scan-  
ner.  
Note  
When using the machine as a network TWAIN scanner, you do not need to  
press the {Scanner} key on the machine’s control panel. The screen switches  
automatically when you scan an original from a client computer using the  
TWAIN driver.  
To use functions other than the network TWAIN scanner, press [Exit].  
94  
   
Before Using the Network TWAIN Scanner  
Preparing to Use the Network TWAIN Scanner  
This section describes the preparations and settings for using the machine as a  
network TWAIN scanner.  
Important  
To use the network TWAIN scanner, an application that supports the scan-  
ner, such as DeskTopBinder Lite, must be installed on the computer. Desk-  
TopBinder Lite is on the supplied CD-ROM. For details about installing  
DeskTopBinder Lite, see "Installing DeskTopBinder Lite from the Supplied  
CD-ROM".  
A Connect the machine to the network.  
Connect the machine to the network using an Ethernet cable or wireless LAN  
(IEEE 802.11b).  
B Make the necessary network settings in [System Settings].  
5
If you have connected the machine to the network using an Ethernet cable,  
make the following settings. For details, see General Settings Guide.  
• Specify the machine’s IP address and subnet mask  
• In [Effective Protocol], enable [TCP/IP]  
C Install the TWAIN driver on a client computer.  
For details about installing the TWAIN driver, see "Installing the TWAIN  
Driver from the Supplied CD-ROM".  
Note  
To connect the machine to the network using a wireless LAN (IEEE  
802.11b), an extended wireless LAN board is required respectively. For de-  
tails, see Network Guide.  
For details about [System Settings], see General Settings Guide.  
Reference  
p.96 “Installing the TWAIN Driver from the Supplied CD-ROM”  
p.79 “Installing DeskTopBinder Lite from the Supplied CD-ROM”  
95  
   
Scanning Originals with the Network TWAIN Scanner  
Installing the TWAIN Driver from the Supplied CD-ROM  
This section explains how to install the TWAIN driver on a client computer from  
the supplied "Scanner Driver and Utilities" or "Scanner Driver/Font Manager  
and Utilities" CD-ROM.  
To use the network TWAIN scanner, you must install the TWAIN driver on a cli-  
ent computer.  
A Start Windows, and then insert the CD-ROM labeled "Scanner Driver and  
Utilities" or "Scanner Driver/Font Manager and Utilities" into the CD-ROM  
drive of the client computer.  
The installer is automatically started.  
B Click [TWAIN Driver].  
C The installer of the TWAIN Driver starts. Follow the instructions.  
Note  
5
Before you start the installation, check the system requirements for the  
TWAIN driver. For details about the system requirements, see "Software  
Supplied on CD-ROM".  
You can install the software using the auto-run program. For details about  
the auto-run program, see "Auto-Run Program".  
If the installer does not start automatically, see "Auto-Run Program".  
When the installation is complete, a message about restarting the client  
computer may appear. In this case, restart the client computer.  
After the installation is complete, a folder with the name of the machine in  
use is added in [Programs] or [All Programs] on the [Start] menu. Help can be  
displayed from here.  
Reference  
p.138 “Software Supplied on CD-ROM”  
p.138 “Auto-Run Program”  
96  
     
Basic Network TWAIN Scanner Operation  
Basic Network TWAIN Scanner Operation  
This section describes the basic operation for scanning with the network TWAIN  
scanner.  
Important  
To use the network TWAIN scanner, a TWAIN-compliant application, such  
as DeskTopBinder and the TWAIN driver must be installed on the client com-  
puter.  
The following procedure uses Windows XP and DeskTopBinder Lite by way of  
example.  
A On the [Start] menu, point to [All Programs], point to [DeskTopBinder], and then  
click [DeskTopBinder].  
B On the [Tools] menu, click [Scanner Settings...].  
5
C Click [Select Scanner Driver...].  
D Select the name of the machine you want to use in the list, and then click  
[Select].  
E Click [OK].  
F Place originals.  
G On the [File] menu, point to [Add Document], and then click [Scan...] to display  
the Scanner Control dialog box.  
A dialog box that is used to control a scanner using the TWAIN driver is re-  
ferred to as the Scanner Control dialog box.  
H Make settings according to such factors as the type of original, type of scan-  
ning, and orientation of the original.  
For details, see the TWAIN driver Help.  
I In the Scanner Control dialog box, click [Scan].  
Depending on the security setting, if you press [Scan], a dialog box for enter-  
ing the user name and password may appear.  
If there are more originals to be scanned, place the next original, and then  
click [Continue].  
If there are no more originals to be scanned, click [Complete].  
J On the [File] menu, click [Exit].  
K Enter the document name, and then click [OK].  
The DeskTopBinder viewer closes and the image is stored in DeskTopBinder  
Lite.  
97  
   
Scanning Originals with the Network TWAIN Scanner  
Note  
If you have already selected a scanner, you do not need to select the scan-  
ner unless you want to change it.  
Using DeskTopBinder, you can edit and print scan files. For more informa-  
tion about DeskTopBinder, see DeskTopBinder manuals.  
The model name of the connected scanner appears in the title bar of the  
Scanner Control dialog box. If there is more than one scanner of the same  
model on the network, make sure you have selected the correct scanner. If  
you have not, click [Select Scanner Driver...], and then select the scanner  
again. If the correct scanner does not appear in the list, check that the scan-  
ner is correctly connected to the network and that its IP address has been  
specified. If the correct scanner still does not appear, consult the network  
administrator.  
5
98  
6. Various Scan Settings  
This section describes various scan settings.  
Specifying Scan Settings  
This section explains how to make Scan settings.  
A Press [Scan Settings].  
B Specify scan type, resolution, scan size, and other settings, as required.  
C Press [OK].  
99  
     
Various Scan Settings  
Items for Specifying Scan Settings  
This section describes the items for Scan Settings.  
Scan Type  
Select a scan type that is appropriate for your original.  
[Text (Print)]  
Standard originals containing mainly characters. Creates scanned images  
suitable for printing.  
[Text (OCR)]  
Standard originals containing mainly characters. Appropriate to increase  
OCR readability using an OCR-compliant application.  
[Text / Photo]  
Originals containing a mixture of photographs, pictures and characters (two-  
value). Creates scanned images suitable for printing.  
6
[Photo]  
Originals containing photographs and other pictures (two-value). Creates  
scanned images suitable for printing.  
[Gray Scale]  
Originals containing photographs and other pictures (multi-value). Creates  
scanned images suitable for displaying on a computer screen.  
Resolution  
Select resolution for scanning originals.  
Select [100 dpi], [200 dpi], [300 dpi], [400 dpi], or [600 dpi] as the scanning resolution.  
Image Density  
Select the density in seven steps from iLighter (1) to Darkerj (7) , or use Auto  
Image Density.  
Selecting [Auto Image Density] corrects scanning density to improve resolution of  
paper types such as non-white paper like newspaper or transparent originals.  
100  
             
Items for Specifying Scan Settings  
Scan Size  
Select the size of the original to be scanned.  
The following items and sizes can be selected:  
[Auto Detect]  
Scans original sizes using the automatic size detect function.  
Template size  
A3L, A4K, A4L, A5K, A5L, 11  
×
17L, 81/2  
×
14L, 81/2  
×
13L, 81/2  
×
11K,  
81/2 11L, 51/2 81/2K, 51/2  
×
×
×
81/2L, B4 JISL, B5 JISK, B5 JISL  
[Custom Size]  
Scans in a specified size.  
You can specify the dimensions (width and height) of the scan area in mm.  
Note  
You can specify original sizes of 140 mm (X1 and Y1) or larger in [Custom Size].  
Relationship of original of mixed sizes and scan size  
6
This section explains differences you need to be aware of when scanning origi-  
nals of the same width but different length (such as A3 & A4 or B4 & B5) using  
the original position setting and size.  
• If you select [Mixed Sizes] under [Original Feed Type], the machine detects the  
length of same width originals and scans them. For details, see "Mixed Sizes".  
• If a template size is selected, the machine scans originals at the selected size  
regardless of the actual size of originals. If an original is smaller than the se-  
lected size, the machine applies margins to the scan area.  
• If [Auto Detect] is selected for scanning originals from the exposure glass, the  
machine detects the size of individual originals and scans accordingly.  
• If only [Auto Detect] is selected for scanning originals from the ADF, the ma-  
chine detects the size of the largest original and scans all the other originals  
based on that size.  
Reference  
p.116 “Mixed Sizes”  
101  
     
Various Scan Settings  
Setting procedure of custom size when scanning an entire original  
This section explains how to set a custom size for scanning an entire original.  
To scan the entire area of an original, measure its dimensions on the surface of  
the original and enter them under Original Size (X1 and Y1) and Scan Area (X3  
and Y3).  
The example below explains scanning an original of the following size.  
ARE001S  
You do not need to specify a Start Position (X2 and Y2). Specify it as 0 mm.  
For Scan Size, enter the same value as Original Size.  
6
A Press [Scan Settings].  
B Press [Scan Size].  
C Press [Custom Size].  
102  
 
Items for Specifying Scan Settings  
D Specify Original Size (X1 and Y1) using the number keys, and then press  
the {q} key.  
For example, set X1 to 300 mm and Y1 to 200 mm.  
E Set Start Position (X2 and Y2) to 0 mm, and then press the {q} key.  
For example, set X2 and Y2 to 0 mm, and press the {q} key.  
F {Sqpe}cikfyeyS.can Area (X3 and Y3) using the number keys, and then press the  
For example, set X3 to 300 mm and Y3 to 200 mm.  
G Press [OK].  
6
H Check Scan Area (X3 and Y3) displayed in the [Custom Size] field, and then  
press [OK].  
Note  
You can specify original sizes (X1 and Y1) of 140 mm or larger.  
103  
Various Scan Settings  
To scan an original that is smaller than 140 mm, make settings as though  
you were scanning a section of an original that is larger than 140 mm. For  
example, to scan a CD label on the exposure glass, specify a size according  
to the chart below. For details about scanning procedures, see “Setting pro-  
cedure of custom size when scanning part of an original”.  
ARD015S  
Reference  
p.105 “Setting procedure of custom size when scanning part of an original”  
6
104  
Items for Specifying Scan Settings  
Setting procedure of custom size when scanning part of an original  
This section explains how to set a custom size for scanning an area within an  
original.  
To scan a section of an original, measure Original Size (X1 and Y1), Start Position  
(X2 and Y2), and Scan Area (X3 and Y3) on the surface of the original, and then  
enter those values in the same order. Measuring methods differ depending on  
the original’s orientation and the position it is set in. Examples 1 to 3 below show  
how to measure the size in order to scan the section marked “R”. Refer to the fol-  
lowing examples to measure each size correctly.  
Example 1  
Original is placed in the  
orientation on the expo-  
sure glass or in the ADF  
6
ARE002S  
Example 2  
Original is placed in the  
orientation on the expo-  
sure glass  
ARE003S  
105  
   
Various Scan Settings  
Example 3  
Original is placed in the  
orientation in the ADF  
ARE004S  
Examples 1 and 2 (above) explain the procedure for scanning the "R" area of the  
original.  
6
A Press [Scan Settings].  
B Press [Scan Size].  
C Press [Custom Size].  
D Specify Original Size (X1 and Y1) using the number keys, and then press  
the {q} key.  
For example, set X1 to 300 mm and Y1 to 200 mm.  
106  
Items for Specifying Scan Settings  
E Specify Start Position (X2 and Y2) using the number keys, and then press  
the {q} key.  
For example, set X2 to 30 mm and Y2 to 20 mm.  
F {Sqpe}cikfyeyS.can Area (X3 and Y3) using the number keys, and then press the  
For example, set X3 and Y3 to 80 mm.  
G Press [OK].  
H Check Scan Area (X3 and Y3) displayed in the [Custom Size] field, and then  
press [OK].  
6
Note  
To scan an original that is smaller than 140 mm, make settings as though  
you were scanning a section of an original that is larger than 140 mm.  
107  
Various Scan Settings  
How to set originals to scan them by custom size  
This section explains how to place originals you want to scan at Custom size.  
Original orientation setting  
Under [Original Orientation], select [ ] or [ ] according to the orientation of  
your original. To display [Original Orientation], on the initial scanner screen,  
press [Original Feed Type]. For details, see "Setting of Original Feed Type".  
Placing an original  
Place originals face up in the ADF; face down on the exposure glass.  
Original Orientation is [ ]  
Placing an original in the ADF  
ALQ017S  
Placing an original on the exposure glass  
6
Align the original, turn it rightward or left-  
ward, and then place it face down on the expo-  
sure glass.  
ALQ018S  
Original Orientation is [ ]  
Placing an original in the ADF  
ALQ019S  
Placing an original on the exposure glass  
Turn the original over, place it face down on  
the exposure glass, and then align it with the  
top left corner of the exposure glass.  
ALQ020S  
Reference  
p.112 “Setting of Original Feed Type”  
108  
 
Items for Specifying Scan Settings  
Edit  
Make editing settings.  
[Erase Border]  
Deletes the borders of the scanned original according to the specified width.  
If you select [Same Width], you can specify, in mm, a uniform width for dele-  
tion all around the original (top, bottom, left, and right sides). If you select  
[Diff. Width], you can specify in mm a different width for deletion for each side.  
6
109  
   
Various Scan Settings  
Setting for Scanning Sides of Originals  
This section explains settings for scanning one- or two-sided originals.  
One-sided original  
This section explains the settings for scanning only one side of originals.  
A Press [1 Sided Orig.].  
6
Two-sided original  
This section explains the settings for scanning both sides of originals.  
A Press [2 Sided Orig.].  
B Select [2 Sided Orig: T to T] or [2 Sided Orig: T to B] according to the binding ori-  
entation of the original.  
Top to top original  
Top to bottom original  
110  
             
Setting for Scanning Sides of Originals  
C If the last page of the last original is blank, in [Last Page], select [1 Side] or [2  
Sides].  
To skip the last page, select [1 Side].  
To scan the last page as blank page, select [2 Sides].  
D Press [OK].  
Note  
If you selected [Divide], the setting made here is applied to the last page of  
each batch of divided originals.  
6
111  
Various Scan Settings  
Setting of Original Feed Type  
This section explains the settings for original orientation, Batch/SADF, mixed  
sizes, divide, and stamp by pressing [Original Feed Type]  
Original Orientation  
This section explains how to correctly display the top/bottom orientation of  
scanned originals on a client computer screen.  
A Press [Original Feed Type].  
6
B Press [ ] or [ ] to select the same orientation as that of original.  
C Press [OK].  
112  
       
Setting of Original Feed Type  
Placing Originals  
To correctly display the top/bottom orientation of the scanned original on a cli-  
ent computer, the placement of the original and the settings made on the control  
panel must match.  
Place originals correctly by referring to the following table:  
Exposure Glass  
Original orientation  
Control Panel Key  
top edge touches top left corner of exposure  
glass  
top edge touches rear of exposure glass  
6
ADF  
Original orientation  
Control Panel Key  
top edge placed first  
top edge touches rear of ADF  
Note  
Originals are normally rectangular ( ) or horizontally long ( ). However, the  
table above uses squares to make original orientation easier to understand.  
Even if the actual shape of the original is different, the combination of original  
orientation and the orientation specified on the scanner driver does not  
change.  
113  
 
Various Scan Settings  
When you specify Gray Scale for Scan Type, and single page TIFF/JPEG or  
multi-page TIFF is selected as the file type, refer to the table below for how to  
place originals. Originals placed in orientations that are not recommended in  
the table might appear incorrectly top/bottom oriented on client computer  
displays.  
Placing an Original on the Exposure  
Glass  
Placing an Original in the ADF  
Batch, SADF  
This section explains settings for scanning multiple originals in several batches.  
To scan the originals as a single file, select [Batch].  
6
To scan the originals individually in the ADF, select [SADF].  
Important  
If the mode, [SADF] or [Batch], you want to select does not appear, change the  
mode using [Switch to Batch] under [Scanner Features]. For details about [Switch  
to Batch], see General Settings Guide.  
• If you select [Batch], scanning starts as soon as you place the additional origi-  
nals and press the {Start} key. When all the originals have been scanned, press  
the {q} key. If you select [Batch], regardless of the default settings, the ma-  
chine waits until additional originals are placed.  
• If [SADF] is selected, scanning starts as soon as you place additional originals  
in the ADF. Select which operation the machine performs while waiting for  
additional originals in [Wait Time for Next Original(s): SADF] under [Scanner Fea-  
tures]. For details about [Wait Time for Next Original(s): SADF], see General Set-  
tings Guide.  
A Press [Original Feed Type].  
114  
     
Setting of Original Feed Type  
B Select [Batch] or [SADF].  
C Press [OK].  
Note  
For more details about procedures, see "Scanning Multiple Pages of Orig-  
inals as One File".  
If [SADF] is selected, scanning starts as soon as you place additional origi-  
nals in the ADF. However, in the following cases you must press the  
{Start} key to start scanning additional originals.  
• After scanning additional originals using the exposure glass  
• After opening/closing the ADF  
6
Reference  
p.120 “Scanning Multiple Pages of Originals as One File”  
115  
Various Scan Settings  
Mixed Sizes  
This section explains how to set the machine to detect the length of individual  
originals when scanning a batch of originals that are the same width but differ-  
ent length.  
A Press [Original Feed Type].  
B Press [Mixed Sizes]  
6
C Press [OK].  
Note  
The following combinations of original sizes are available: A3L&A4K,  
B4L&B5K, A4L&A5K.  
To set originals of the same width and different length at the same time, set  
them according to the chart below.  
ALQ021S  
116  
   
Setting of Original Feed Type  
Divide  
This section explains settings for dividing multiple originals by a specified  
number of pages and then sending them.  
A Press [Original Feed Type].  
B Press [Divide / Stamp], and then [Divide].  
6
C Press [Change], and then use the number keys to enter the number of pages  
you want to divide the job into sets of.  
D Press the {q} key.  
E If necessary, press [Division Check].  
When you select [Division Check], if the originals were not scanned in due to a  
paper jam or multi-sheet feed, a screen for stopping or continuing scanning  
appears at the end of the scan.  
F Press [OK] twice.  
The current settings are displayed.  
117  
   
Various Scan Settings  
Note  
If the last page of a batch of divided originals is blank, you can skip that  
page. To skip scanning, in [Last Page] under [2 Sided Original], select [1 Side].  
To scan the last page as a blank page, select [2 Sides]. For details, see "Two-  
sided original".  
Reference  
p.110 “Two-sided original”  
Stamp  
This section explains the procedure for stamping on originals scanned using the  
ADF.  
If you select [Stamp], a circle mark is stamped on originals that are scanned using  
the ADF. On two-sided originals, circle marks are stamped on both sides.  
This function is useful when you want to identify scanned originals.  
6
ARO006S  
This illustration is an example when scanning a two-sided original.  
Important  
To enable stamping, you must install the stamp cartridge.  
A Press [Original Feed Type].  
118  
   
Setting of Original Feed Type  
B Press [Divide / Stamp], and then [Stamp].  
C Press [OK].  
Note  
Last pages are stamped even if you selected not to scan the last page.  
Stamping may continue if scanning is interrupted, depending on the cause  
of interruption.  
Replace the stamp cartridge when stamp begins to fade. For details, see  
Troubleshooting.  
6
119  
Various Scan Settings  
Scanning Multiple Pages of Originals as  
One File  
This section explains the procedure for sending multiple originals as a multi-  
page file or storing them as a single stored file.  
Important  
To send multiple originals as a multi-page file, in [File Name / Type], select a  
multi-page file type. For details about file types, see "Setting File Type and  
File Name".  
A Press [Original Feed Type].  
6
B Select [Batch] or [SADF].  
To scan originals using the exposure glass, select [Batch]. To scan originals us-  
ing the ADF, select [SADF]. For details about [Batch] and [SADF], see "Batch,  
SADF".  
Either [SADF] or [Batch] appears. If the mode you want to select does not ap-  
pear, change the mode using [Switch to Batch] under [Scanner Features]. For de-  
tails about [Switch to Batch], see General Settings Guide.  
C Press [OK].  
D Place originals.  
E Make settings for sending by e-mail or Scan to Folder, delivering, or stor-  
ing.  
120  
     
Scanning Multiple Pages of Originals as One File  
F Press the {Start} key to scan originals.  
If [Batch] is selected, place additional originals, and then press the {Start} key.  
If [SADF] is selected, scanning starts automatically when you place additional  
originals.  
Repeat this step until all originals are scanned.  
G After all originals are scanned, press the {q} key.  
Storing or transmission starts.  
Note  
If [Batch] is selected, originals can be scanned using the ADF.  
When scanning originals using the exposure glass, depending on the set-  
tings for [Wait Time for Next Orig.: Exposure Glass] under [Scanner Features], the  
machine can wait for additional originals even if [Batch] is not selected in  
[Original Feed Type]. For details about [Wait Time for Next Orig.: Exposure Glass],  
see General Settings Guide.  
If, under [Scanner Features], [Set Wait Time] is set for [Wait Time for Next Orig.:  
Exposure Glass] or [Wait Time for Next Original(s): SADF], place additional orig-  
inals within the specified time. When the countdown ends, transmission or  
storage starts automatically. To start transmission or storage before the  
countdown is completed, press the {q} key. Countdown is canceled if  
Scan Settings or other settings are changed in the meantime. Place addi-  
tional originals, and then press the {Start} key. The machine scans the orig-  
inals and the countdown is resumed. For details about [Wait Time for Next  
Orig.: Exposure Glass] and [Wait Time for Next Original(s): SADF], see General  
Settings Guide.  
6
If [SADF] is selected, scanning from the exposure glass is enabled after  
scanning from the ADF. If this happens, you must press the {Start} key to  
start scanning.  
Reference  
p.122 “Setting File Type and File Name”  
p.114 “Batch, SADF”  
121  
Various Scan Settings  
Setting File Type and File Name  
This section explains the procedure for setting file type, file name, and security  
for PDF files.  
Setting File Type  
This section explains the procedure for setting the file type of a file you want to  
send. File types can be specified when sending files by e-mail or Scan to Folder,  
and sending stored files by e-mail or Scan to Folder  
Important  
To deliver files, set the file type using the delivery server computer. For de-  
tails, see the manuals supplied with the ScanRouter delivery software.  
Files are stored in TIFF or JPEG format. If [Store Only] is selected for [Store File],  
file type cannot be specified. If [Send & Store] is selected for [Store File], files can  
be sent by e-mail or Scan to Folder in a specified format. However, files are  
not stored in the specified file type. Specify the file type for stored files when  
sending them.  
6
Selectable file types differ depending on scan and other settings. For details, see  
"Scan Settings and File Types".  
You can select one of the following file types:  
• For Single Page  
[TIFF / JPEG] or [PDF]  
• For Multi-page  
[TIFF] or [PDF]  
A Press [File Name / Type].  
B Press [File Type].  
122  
         
Setting File Type and File Name  
C Select a file type.  
D Press [OK] twice.  
Reference  
p.137 “Scan Settings and File Types”  
Setting File Name  
This section explains the procedure for setting a file name.  
Scanned file will be given a file name consisting of the time and date of scanning,  
4-digit page number, etc.  
6
• Single-page and divided multi-page files are assigned file names that contain  
the date and time of scanning and a four-digit page number. An underscore  
is inserted between the date and time and the four-digit page number.  
(Example: For a file scanned in single-page TIFF at 10 ms, 15 sect., 15:30 hours  
on Dec. 31, 2020, the file name will be 20201231153015010_0001.tif)  
• Multi-page files are given file names that contain the time and date of scan-  
ning.  
(Example: For a file scanned in multi-page TIFF at 10 ms, 15 sec., 15:30 hours  
on Dec. 31, 2020, the file name will be 20201231153015010.tif)  
If necessary, you can change the file name.  
A Press [File Name / Type].  
123  
   
Various Scan Settings  
B Press [File Name].  
The soft keyboard appears.  
C Enter a file name.  
D Press [OK] twice.  
6
124  
Programs  
Programs  
You can register frequently used settings in the machine memory and recall  
them for future use.  
Note  
You can register up to 10 programs for the scanner mode.  
Programs are not deleted by turning the power off or by pressing the {Clear  
Modes} key unless the content is deleted or newly registered.  
The following settings can be registered to programs: the scan settings, 1 sid-  
ed/2 sided original, Top to Top/Top to Bottom, Last Page, Divide, Original  
Feed Type, File Type, Batch/SADF, and Stamp.  
Registering Frequently Used Setting  
To register frequently used settings in a program:  
A On the initial scanner screen, make the settings you want to register in a  
program.  
6
B Press the {Program} key.  
AHY001S  
C Press [m Register].  
D Select the number of the program in which you want to register the set-  
tings.  
Program numbers with m already have settings in them.  
The soft keyboard appears.  
E Enter the program name.  
You can enter up to 40 characters.  
125  
       
Various Scan Settings  
F Press [OK].  
The Program screen reappears. When the settings are successfully registered,  
m appears on the left side of the registered program number and the pro-  
gram name appears on the right side. The initial screen reappears after a mo-  
ment.  
Recalling a Program  
To recall settings registered in a program and use them for scanning:  
A Press the {Program} key.  
AHY001S  
B Press [B Recall].  
6
C Press the number of the program you want to recall.  
Settings registered in the program are recalled and the initial scanner screen  
reappears.  
Settings are not registered in numbers that appear without m.  
D Place originals, and then press the {Start} key.  
126  
   
Programs  
Changing a Registered Program  
To change the settings registered to a program:  
A Press the {Program} key.  
AHY001S  
B Press [B Recall].  
C Press the number of the program you want to change.  
D Change settings of the program.  
E Press the {Program} key.  
F Press [m Register].  
G Press the number of the program whose settings you changed or the  
number of a different program in which you want to register the changed  
settings.  
6
H If you select a program that is already registered, a confirmation message  
appears. To overwrite the program, press [Register].  
If you select a new program number, you can omit this step. Proceed to the  
next step.  
I Enter a program name.  
J Press [OK].  
If overwritten, the registered program is deleted.  
The new program name appears briefly, and then the initial screen reappears  
after a moment.  
127  
   
Various Scan Settings  
Deleting a Program  
To delete a registered program:  
A Press the {Program} key.  
AHY001S  
B Press [Delete].  
6
C Press the number of the program you want to delete.  
D Press [Yes].  
The program is deleted, and the initial screen reappears after a moment.  
Changing the Registered Program Name  
To change the name of a registered program:  
A Press the {Program} key.  
AHY001S  
B Press [Change Name].  
C Press the number of the program whose name you want to change.  
128  
       
Programs  
D Enter a new program name.  
A program name can be entered using up to 40 characters.  
E Press [OK].  
The new program name appears briefly, and then the initial screen reappears.  
6
129  
Various Scan Settings  
Scan Settings When Using Twain Scanner  
This section explains how to specify original orientation and scan setting for a  
bundle of mixed size originals when using the TWAIN scanner.  
Setting Original Orientation on the TWAIN Scanner  
To correctly display the top/bottom orientation of the scanned original on a cli-  
ent computer, the placement of the original and the settings made in the Scanner  
Control dialog box must match.  
A Open the Scanner Control dialog box.  
For details about how to open the Scanner Control dialog box, see "Basic Net-  
work TWAIN Scanner Operation".  
B In the [Original Scan Method:] list, select the place where the original is placed.  
C In the [Orig.Orientn.:] list, select [  
] or [  
].  
D In the [Orientation:] list, select [  
/
], [  
/
],  
6
[
/
], or [  
/
].  
tings], select [1 Sided], [2 Sided(Top to Top)], or [2 Sided(Top to Bottom)].  
Reference  
p.97 “Basic Network TWAIN Scanner Operation”  
Placing Originals  
The following table shows the relationship between the original orientation and  
the Scanner Properties dialog box settings:  
Exposure Glass  
Original Orientation  
TWAIN Scanner Control Dialog Box Key  
top edge touches top left of exposure glass  
This orientation is the TWAIN driver's stand-  
ard setting. Place originals in this orientation  
normally.  
top edge touches rear of exposure glass  
130  
       
Scan Settings When Using Twain Scanner  
ADF  
Original Orientation  
TWAIN Scanner Control Dialog Box Key  
top edge of original placed first  
top edge touches rear of ADF  
Note  
Originals are normally rectangular ( ) or horizontally long ( ). However, the  
table above uses squares to make original orientation easier to understand.  
Even if the actual shape of the original is different, the combination of original  
orientation and the orientation specified on the scanner driver does not  
change.  
For details about the Scanner Control dialog box, see the TWAIN driver Help.  
Depending on the settings, originals of different sizes are scanned differently.  
6
When Scanning Originals of Mixed Sizes Using TWAIN Scanner  
This section explains the differences between scanning mixed-size originals us-  
ing the TWAIN scanner and normal scanning.  
• If [Auto detect(Mixed-size)] is selected in the [Original Size:] list, the machine de-  
tects the length of each same-width original and then scans them.  
• If [Auto detect(Uni-size)] is selected in the [Original Size:] list, the machine detects  
the size of the first original of the batch and scans all subsequent originals at  
that size.  
131  
   
Various Scan Settings  
6
132  
7. Appendix  
The appendix details specifications of the scanner function and explains supple-  
mentary settings.  
Relationship between Resolution and  
Scan Size  
This section explains the relationship between resolution and scan size.  
Resolution and scan size are inversely related. The higher the resolution (dpi) is  
set, the smaller the area that can be scanned. Conversely, the larger the scan area,  
the lower the resolution that can be set.  
The relationship between the scanning resolution and the scan size is shown be-  
low. If the combination is unreadable, "Exceeded max. data capacity.Check  
the scanning resolution, then press Start again." appears on the ma-  
chine's control panel display. Change the condition until scanning is enabled.  
Note  
Image compression level can limit Maximum image size.  
133  
     
Appendix  
When Using E-mail, Folder Sending, Storing or Network Delivery  
Function  
This section explains the relationship between resolution and scan size when us-  
ing the e-mail, Scan to Folder, storing, or network delivery scanner function.  
If [Text (Print)], [Text (OCR)], [Text / Photo], or [Photo] is selected for Scan Type  
All combinations up to A3/297 × 432 mm (11 × 17 inches) and 600 dpi can be  
scanned.  
If [Gray Scale] is selected for Scan Type  
The originals can be scanned using combinations marked with in the table.  
100 dpi  
200 dpi  
300 dpi  
400 dpi  
600 dpi  
A3  
B4  
A4  
B5  
A5  
B6  
A6  
A7  
11× 17  
7
Legal (81/2× 14)  
81/2× 13  
Letter (81/2× 11)  
51/2× 81/2  
Note  
Enter B6, A6, and A7 sizes directly.  
• B6 (128 mm × 182 mm)  
• A6 (105 mm × 148 mm)  
• A7 (74 mm × 105 mm)  
134  
   
Relationship between Resolution and Scan Size  
When Using as a TWAIN Scanner  
This section explains the relationship between resolution and scan size when us-  
ing the machine as a TWAIN scanner.  
To specify the scan area or resolution on the machine you are using as a network  
TWAIN scanner directly, see the TWAIN driver Help.  
If [Binary(Text)] or [Binary(Photo)] is selected in [Col./Grad.:]  
The originals can be scanned using combinations marked with  
if Original Orientation is L.  
in the table  
100 200 300 400 500 600 700 800 900 1000 1100 1200  
dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi  
A3  
B4  
A4  
B5  
A5  
B6  
A6  
A7  
11× 17  
7
Legal  
(81/2× 14)  
81/2× 13  
Letter  
(81/2× 11)  
51/2× 81/2  
Note  
Enter size A7 (74 mm × 105 mm) directly.  
135  
   
Appendix  
If [Gray Scale] is selected in [Col./Grad.:]  
The originals can be scanned using combinations marked with  
if Original Orientation is L.  
in the table  
100 200 300 400 500 600 700 800 900 1000 1100 1200  
dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi  
A3  
B4  
A4  
B5  
A5  
B6  
A6  
A7  
11× 17  
Legal  
(81/2× 14)  
81/2× 13  
Letter  
(81/2× 11)  
7
51/2× 81/2  
Note  
Enter size A7 (74 mm × 105 mm) directly.  
136  
Scan Settings and File Types  
Scan Settings and File Types  
This section explains about the relationship between the file type specified when  
scanning originals and the file type to which files are converted when sending  
by e-mail or Scan to Folder.  
Single-page file type  
Scan Type  
TIFF/JPEG specified  
PDF specified  
Text (Print), Text (OCR),  
Text / Photo, Photo  
TIFF  
PDF  
Gray Scale  
TIFF (uncompressed) / JPEG (com- PDF  
pressed)  
Multi-page file type  
Scan Type  
TIFF specified  
PDF specified  
Text (Print), Text (OCR),  
Text / Photo, Photo  
TIFF  
PDF  
Gray Scale  
TIFF (uncompressed)  
PDF  
Note  
When you select to convert a scanned original to a single-page TIFF/JPEG  
file, if [Gray Scale] is selected in [Scan Type] under [Scan Settings], depending  
on the [Compression (Gray Scale)] setting under [Scanner Features], the file type  
changes as follows:  
7
[On]...JPEG  
[Off]...TIFF  
When you set [Compression (Gray Scale)] to [On] under [Scanner Features], if you  
specify [Gray Scale] in [Scan Type] under [Scan Settings], you cannot select mul-  
ti-page TIFF as the file type.  
Files are stored in single-page format. When sending files by e-mail or Scan  
to Folder, you can select single-page or multi-page format.  
JPEG format files cannot be sent as a multi-page TIFF file even if you specify  
to send it as a multi-page TIFF. The file is sent in a default format other than  
multi-page TIFF.  
137  
   
Appendix  
Software Supplied on CD-ROM  
This section explains the applications on the supplied "Scanner Driver and Util-  
ities" or "Scanner Driver/Font Manager and Utilities" CD-ROM.  
Auto-Run Program  
This section explains the auto-run program.  
When the CD-ROM is inserted into a client computer running Windows  
95/98/Me/2000/XP, Windows Server2003, or Windows NT 4.0, the installer  
starts up automatically (auto run) to install various software.  
Note  
For installation under Windows 2000/XP, Windows Server 2003, or Win-  
dows NT 4.0, log on as an Administrators group member.  
Auto-run program may not automatically work with certain operating sys-  
tem settings. If this happens, start "Setup.exe" on the CD-ROM root directory.  
To disable auto-run, set CD-ROM while pressing Shift key. Keep the Shift  
key pressed until the computer finishes reading from the CD-ROM.  
If [Cancel] is pressed during installation, the installation of all the software  
thereafter will be stopped. If cancelled, reinstall the remaining software after  
restarting the client computer.  
7
TWAIN Driver  
This section tells you the file path to the TWAIN driver and the TWAIN driver's  
system requirements.  
You must install this driver if you want to scan originals or use the machine as a  
network TWAIN scanner.  
File path  
The TWAIN driver is stored in the following folder on the CD-ROM:  
\DRIVERS\TWAIN  
System requirements  
• Computer hardware  
PC/AT-compatible machines that support the operating system properly  
This driver cannot be used in RISC-based processor (MIPS R series, Alpha  
AXP, or PowerPC) Windows NT environments.  
• Operating system  
Microsoft Windows 95/98/Me  
Microsoft Windows 2000/XP  
Microsoft Windows NT 4.0  
Microsoft Windows Server 2003  
• Display resolution  
800× 600 pixels, 256 colours or higher  
138  
           
Software Supplied on CD-ROM  
DeskTopBinder Lite  
This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder  
Lite system requirements, and the applications that are installed with DeskTop-  
Binder Lite.  
DeskTopBinder is installed on the client computers to integrate and manage var-  
ious kinds of files such as scan files, files created with applications, and existing  
scan files. This software allows you to use various functions for stored scan files  
such as viewing stored files. Also, with the ScanRouter delivery software, you  
can view the files stored in in-trays of the delivery server or use other functions  
for stored files. For details about DeskTopBinder Lite, see DeskTopBinder Lite  
manuals or DeskTopBinder Lite Help.  
File path  
DeskTopBinder Lite is stored in the following folder on the CD-ROM provid-  
ed with this machine:  
\UTILITY\DESKV2  
System requirements  
• Computer hardware  
PC/AT-compatible machines that support the following operating system  
properly  
• Operating system  
7
When installing all functions of DeskTopBinder Microsoft Windows  
98SE/Me/2000 Professional SP1 or later/2000 Server SP1 or later/ 2000  
Advanced Server SP1 or later/XP Professional/XP Home Edition Micro-  
soft Windows Server 2003 Standard Edition/Enterprise Edition  
When installing only SmartDeviceMonitor for Client  
Microsoft Windows 95 SP1/98/98SE/Me/2000 Professional SP1 or lat-  
er/2000 Server SP1 or later/XP Professional/XP Home Edition  
Microsoft Windows Server 2003 Standard Edition/Enterprise Edition  
Microsoft Windows NT 4.0 SP5 or later  
• Display resolution  
800× 600 pixels, 64K colours or higher  
139  
   
Appendix  
Software installed with DeskTopBinder Lite  
• Auto Document Link  
Auto Document Link on the client computer monitors in-trays of the deliv-  
ery server periodically, retrieves files delivered to in-trays, and notifies the  
user of delivery.  
• Function Palette  
Function Palette allows you to use DeskTopBinder functions such as Scan  
using TWAIN scanner or Print without starting DeskTopBinder. To use  
these functions from Function Palette, you must first configure them using  
DeskTopBinder Extended Features. For details about Function Palette, see  
DeskTopBinder manuals.  
• SmartDeviceMonitor for Client  
SmartDeviceMonitor for Client provides functions for continuous device  
status monitoring on the network via TCP/IP or IPX/SPX.  
7
140  
Values of Various Set Items for Transmission/Storage/Delivery Function  
Values of Various Set Items for  
Transmission/Storage/Delivery Function  
This section explains the values of various transmission/storage/delivery func-  
tion settings.  
Note  
Depending on the type or settings of the file or original, you may not be able  
to specify the destination or enter the maximum number of characters stated  
below.  
Transmission Function  
This section explains the values of transmission function settings.  
Sending E-mail  
The following table tells you the maximum values of the e-mail sending function  
settings.  
Item  
Maximum value  
Comments  
Number of subject line charac- 128 alphanumeric charac-  
-
ters  
ters  
7
Number of e-mail message  
characters  
80 alphanumeric charac-  
ters  
This is the total number of char-  
acters selected from the list and  
the number of characters en-  
tered directly from text.  
Number of e-mail address char- 128 alphanumeric charac- E-mail addresses found via  
acters  
ters  
LDAP server search cannot be  
selected if they contain more  
than 128 characters.  
Number of addresses you can  
specify at the same time  
500 addresses  
You can specify 100 destina-  
tions by direct entry, including  
LDAP search. Select the remain-  
ing 400 destinations from regis-  
tered addresses.  
Sendable file size  
725.3 MB per file  
-
-
Sendable number of pages  
1,000 pages per file  
141  
           
Appendix  
Folder transmission  
The following table tells you the maximum values of the Scan to Folder function  
settings.  
Item  
Maximum value  
Comments  
Number of path name charac-  
ters on SMB  
128 alphanumeric charac-  
ters  
-
-
-
-
-
-
-
-
-
-
Number of user name charac-  
ters on SMB  
64 alphanumeric charac-  
ters  
Number of password charac-  
ters on SMB  
64 alphanumeric charac-  
ters  
Number of server name charac- 64 alphanumeric charac-  
ters on FTP  
ters  
Number of path name charac-  
ters on FTP  
128 alphanumeric charac-  
ters  
Number of user name charac-  
ters on FTP  
64 alphanumeric charac-  
ters  
Number of password charac-  
ters on FTP  
64 alphanumeric charac-  
ters  
Number of path name charac-  
ters on NCP  
128 alphanumeric charac-  
ters  
Number of user name charac-  
ters on NCP  
64 alphanumeric charac-  
ters  
7
Number of password charac-  
ters on NCP  
64 alphanumeric charac-  
ters  
Number of addresses you can  
specify at the same time  
50 addresses  
You can specify a maximum of  
50 directly entered destinations.  
Sendable file size  
2,000 MB per file  
-
Simultaneous Transmission  
The following table tells you the maximum values of settings for using the E-  
mail and Scan to Folder functions simultaneously.  
Item  
Maximum value  
Comments  
Number of destinations you can 550 addresses  
select for E-mail and Scan to  
Folder  
-
Number of destinations you can 500 addresses  
select for sending by e-mail  
You can specify a maximum of  
100 directly entered destina-  
tions, including LDAP search-  
retrieved destinations.  
Number of destinations you can 50 addresses  
-
set for sending by Scan to Fold-  
er  
142  
     
Values of Various Set Items for Transmission/Storage/Delivery Function  
Storage Function  
The following table tells you the maximum values of the storage function set-  
tings.  
Item  
Maximum value  
Comments  
Number of file name characters 64 alphanumeric charac-  
ters  
On the control panel, the first 16  
characters are displayed. When  
viewing the stored files from a  
client computer using Desk-  
TopBinder, all the entered char-  
acters can be viewed.  
Number of user name charac-  
ters  
20 alphanumeric charac-  
ters  
On the control panel, the first 16  
characters are displayed. When  
viewing the stored files from a  
client computer using Desk-  
TopBinder, all the entered char-  
acters can be viewed.  
Number of password charac-  
ters  
4-8 digit number  
-
Number of stored files you can 30 files  
select at the same time  
-
Storable number of files  
Storable number of pages  
3,000 files  
This is the total number of files  
stored under the scanner, copi-  
er, document server, and print-  
er functions.  
7
9,000 pages  
This is the total number of files  
stored under the scanner, copi-  
er, document server, and print-  
er functions.  
Storable number of pages per  
file  
1,000 pages  
-
Storable size  
2,000 MB per file  
-
143  
   
Appendix  
Network Delivery Function  
The following table tells you the values of setting items for the network delivery  
scanner function.  
Item  
Maximum value  
Comments  
Number of subject line charac- 128 alphanumeric charac- This is the total number of char-  
ters  
ters  
acters selected from the list and  
the number of characters en-  
tered directly from text.  
Number of e-mail address char- 128 alphanumeric charac-  
-
acters  
ters  
Number of addresses you can  
specify at the same time  
500 addresses  
You can specify 65 destinations  
by direct entry, including  
LDAP search. Select the remain-  
ing 435 destinations from regis-  
tered addresses  
The maximum number of desti-  
nations you can specify differs  
depending on which ScanRout-  
er delivery software you are us-  
ing. For details, see the manuals  
supplied with the ScanRouter  
delivery software.  
7
Sendable file size  
2,000 MB per file  
-
144  
   
Specifications  
Specifications  
The following table tells you the specifications of the scanner.  
Scan method  
Scan speed  
Flatbed scanning  
When using the E-mail/Scan to Folder/Net-  
work Delivery Scanner function:  
52 page/min  
(Original size: A4K, Scan Type: Text (Print),  
Resolution: 200 dpi, Compression (Black &  
White): On, ITU-T No1 Chart, 1-side scanning)  
Scanning speed differs depending on the fol-  
lowing; operating environment of the machine  
and computer, scan settings, and the content  
of originals (denser images require more  
time).  
Image sensor type  
Scan type  
CCD Image Sensor  
Sheet, book  
Interface  
Ethernet interface (10BASE-T or 100BASE-TX),  
IEEE 802.11b (wireless LAN) (optional)  
Maximum scan size  
A3/DLT (297 × 432 mm)  
Scan sizes automatically detectable from the  
exposure glass  
A3L, B4L, A4K, A4L, B5K, B5L,  
8 1/2" × 13"L  
7
Scan sizes automatically detectable from the  
ADF  
A3L, B4L, A4K, A4L, B5K, B5L, A5K,  
A5L, 81/2" × 13"L  
Basic scanning resolution  
600 dpi (8-bit gray scale)  
Selectable scanning resolutions when using  
the E-mail/Scan to Folder/Network delivery  
scanner function  
100 dpi, 200 dpi, 300 dpi, 400 dpi, 600 dpi  
Selectable scanning resolution when using  
TWAIN scanner  
100 dpi to 1200 dpi  
Sendable file formats  
TIFF, JPEG, PDF  
Image compression type for black and white  
(two-value)  
TIFF (MH, MR, MMR)  
Image compression type for gray scale  
Network protocol  
JPEG  
TCP/IP, IPX  
SMTP, POP3  
SMB, FTP, NCP  
Protocol for sending e-mail  
Protocol for Scan to Folder  
145  
   
INDEX  
E
Edit, 109  
E-mail, 9, 134  
E-mail address, 10  
1 Sided Orig., 110  
2 Sided Orig., 110  
A
E-mail destination, 16  
destination list, 17  
machine’s address book, 16  
registration numbers, 17  
E-mail message, 28  
Entering an e-mail address, 19  
Entering registration numbers, 86  
Entering the path, 44  
Erase border, 109  
Address Book, 10, 36, 43  
ADF, 108, 113, 130  
Advanced search, 18, 20, 26, 43  
Attach Subject, 27, 91  
Auto Detect, 101  
Auto Image Density, 100  
Auto-run program, 138  
Ethernet, 10, 35, 78, 95  
Exposure glass, 108, 113, 130  
B
Batch, 114  
Bindery, 50, 52  
File information, 61, 62, 63  
File name, 61, 62, 74, 122  
File type, 122  
Folder sending, 134  
FTP, 34  
FTP server, 48  
Functions, 2  
C
CD-ROM, 138  
Changing a file name, 74  
Changing a password, 75  
Changing a stored file's information, 72  
Changing a user name, 72  
Checking stored files from a client computer  
Confirmation displays, 3  
check modes, 3  
68  
Gray Scale, 100  
scanned files status, 4  
CSV file, 10, 36  
Custom size, 101, 102, 105, 108  
Initial settings, 6  
Install, 79, 96  
D
Deleting a stored file, 71  
Delivering files, 81  
Delivery destination, 85  
Delivery server, 77, 85  
DeskTopBinder Lite, 68, 77, 79, 139  
Destination  
I/O device, 78  
JPEG, 137  
delivery, 85  
e-mail, 16  
scan to folder, 41  
Destination list, 17, 42  
Destination list settings, 6  
Display  
LDAP, 9  
LDAP server, 20  
List of stored files, 64  
confirmation displays, 3  
Display panel, 3  
Divide, 117  
146  
 
Scan settings, 6, 99  
Scan Size, 101  
Scan to Folder, 33, 38  
Scan to folder destination, 41  
Scan Type, 100, 134  
M
Managing stored files, 71  
Manual entry, 19, 44  
Message, 28  
Mixed sizes, 101, 131  
Multi-pages, 137  
e-mail, 11  
network delivery scanner, 80  
Scan to Folder, 37  
N
stored files, 64  
NCP, 50, 52  
NDS, 50, 52  
NetWare, 35, 50, 52  
Network Delivery, 134  
Search by comment, 86  
Searching by file name, 67  
Searching by user name, 66, 90  
Searching the delivery server’s  
destination list, 86  
Searching the list of stored files, 66  
Searching the machine’s address book  
Sender, 24, 25, 26, 88  
Sender name, 24, 25, 26, 88, 89, 90  
Sending by Scan to Folder, 33  
Sending files  
O
18  
One-sided original, 110  
Original feed type, 112  
P
Password, 61, 63, 75  
PDF, 122, 137  
Photo, 100  
Placing an original, 108  
Preparation  
deliver, 78  
scan to folder, 35  
sending by e-mail, 10  
using the network TWAIN scanner, 95  
Programs, 125  
FTP, 48  
NetWare server, 50  
shared network folder, 44  
Sending scan files by e-mail, 9, 12  
Sending stored files, 69  
Sending the URL by e-mail, 31  
Send & Store, 30, 55, 92  
Setting file name, 123  
Setting file type, 122  
Single page, 137  
changing registered program, 127  
changing the name, 128  
deleting, 128  
recalling, 126  
registering, 125  
SmartDeviceMonitor for Admin, 10, 36  
SMB, 33, 46  
SMTP, 9  
Specifications, 145  
R
Specifying the message, 28  
Specifying the path, 46  
Specifying the sender, 24, 88  
Specifying the subject, 91  
Stamp, 118  
Storage, 30, 55, 92  
Stored file's information, 72  
Store only, 59  
Storing, 57, 134  
Storing scan files, 30, 55, 59, 92  
Subject, 27, 91  
Subject/Message, 27, 28, 29  
Switching screen  
Registering a destination, 23  
Registering in the address book, 23  
Registering the path, 54  
Registration numbers, 17, 25, 42, 86, 89  
Resolution, 100  
Resolution and scan size, 133, 135  
Result of sending, 4  
Return Receipt, 12, 81  
S
SADF, 114  
Scanned files status, 4  
Scanner Features, 6  
Scanning multiple pages, 120  
ScanRouter delivery software, 77  
e-mail screen, 15  
network delivery scanner screen, 84  
scan to folder, 40  
Symbols, 1  
147  
T
Template size, 101  
Text (OCR), 100  
Text / Photo, 100  
Text (Print), 100  
TIFF, 137  
TIFF/JPEG, 122  
Transmission function  
folder transmission, 142  
sending e-mail, 141  
simultaneous transmission, 142  
TWAIN Driver, 96, 97, 138  
TWAIN scanner, 93, 94, 97, 130, 131, 135  
Two-sided original, 110  
U
URL, 31  
User name, 61, 72  
User Tools / Counter, 6  
V
Values of various set items, 141  
network delivery function, 144  
storage function, 143  
transmission function, 141  
W
Web Image Monitor, 10, 36, 57, 68  
Wireless LAN, 10, 35, 78, 95  
148  
GB GB  
AE  
AE  
D313-6600  
Declaration of Conformity  
“The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di-  
rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”  
Trademarks  
Adobe®, PostScript®, and Acrobat® are trademarks of Adobe Systems Incorporated.  
Pentium® is a registered trademark of Intel Corporation.  
NetWare® is a registered trademark of Novell, inc.  
Microsoft®, Windows®, and Windows NT® are registered trademarks of Microsoft Corporation.  
Other product names used herein are for identification purposes only and might be trade-  
marks of their respective companies. We disclaim any and all rights to those marks.  
The product name of Windows® 95 is Microsoft® Windows® 95.  
The product name of Windows® 98 is Microsoft® Windows® 98.  
The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me).  
The product names of Windows® 2000 are as follows:  
Microsoft® Windows® 2000 Professional  
Microsoft® Windows® 2000 Server  
Microsoft® Windows® 2000 Advanced Server  
The product names of Windows® XP are as follows:  
Microsoft® Windows® XP Home Edition  
Microsoft® Windows® XP Professional  
The product names of Windows ServerTM 2003 are as follows:  
Microsoft® Windows ServerTM 2003 Standard Edition  
Microsoft® Windows ServerTM 2003 Enterprise Edition  
Microsoft® Windows ServerTM 2003 Web Edition  
The product names of Windows NT® 4.0 are as follows:  
Microsoft® Windows NT® Workstation 4.0  
Microsoft® Windows NT® Server 4.0  
Copyright © 2006  
GB GB  
AE AE D313-6600  

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