Xerox WorkCentre
7755 / 7765 / 7775
Multifunction Printer
®
®
Xerox WorkCentre
7755 / 7765 / 7775
System Administrator Guide
Guide de l’administrateur système
Español
Guía del administrador del sistema
Português Guia de Administração do Sistema
Contents
Configuration Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Initial Setup in CentreWare IS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Accessing CentreWare IS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Changing the System Administrator Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Editing SNMP v1/v2c Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
SNMP Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
SSDP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
LPR/LPD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Enabling LPR/LPD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
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Contents
Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Advanced Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Configuring SMTP Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Configuring LDAP/LDAPS Server Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Defining User Mappings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
NTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
NetWare. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Configuring NetWare Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
WSD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Local Authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Controlling Access to Tools and Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Installing a Digital Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
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IPsec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Scheduling Routine Deletion of Image Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Creating an IP Filter Rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Arranging the Execution Order of IP Filter Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Saving an Audit Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Saving and Reprinting Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Creating and Managing Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Restoring Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Managing Banner Sheet Print Options in CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Creating Copy Feature Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Reduce/Enlarge Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
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Contents
Enabling or Disabling Scan to Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Troubleshooting Scan to Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Configuring File Repository Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Setting Scanned Image File Naming Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Template Display Settings on the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Fax Install Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Fax Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Configuring Default Internet Fax Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Configuring Internet Fax Receive Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
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LAN Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Enabling Xerox Standard Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Resetting Usage Limits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Energy Saving Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Sleep Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Setting the Date and Time at the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
SMart eSolutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
View Usage and Billing Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Network Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
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Contents
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Introduction
Overview
This guide is designed for a system administrator with network administrator rights who has
knowledge of networking concepts as well as experience creating and managing network user
accounts.
This guide will help you install, configure, and manage the printer on a network.
Notes:
•
•
Network features are not available if you are connected over USB.
Embedded fax features are not available for all printer models.
Configuration Steps
When configuring the printer for the first time, Xerox suggests that you follow these steps in this order:
1. Connect an Ethernet cable from your printer to the network.
2. Confirm that your printer is recognized on your network. By default, the printer is configured to
receive an IP address from a DHCP server over a TCP/IP network. If you have another type of
3. Provide basic information such as your location, time zone, and date and time preferences, by
completing the Installation Wizard and the Quick Setup Home wizard. For more information, see
4. Print a Configuration Report listing the printer’s current configuration. Review the report and
5. Open a Web browser and type the IP address of your printer to access CentreWare Internet
Services (CentreWare IS). CentreWare IS is administration and configuration software installed on
Note: Most configuration settings are located on the Properties tab in CentreWare IS. If you set
your printer to Locked in the Installation Wizard, you must log in as the system administrator. For
6. Print the configuration checklist. The Configuration Checklist lists provides space for you to write
down important information as you go through the configuration process. Use it to record
information about your network settings, including passwords, network paths, and server
10. Configure Print, Scan, and Fax features. For details, see Printing on page 81, Scanning on page 99,
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Introduction
More Information
See the following links for more information about your printer.
Information
Source
Quick Use Guide
Packaged with printer and
User Guide (PDF)
Software and Documentation Disc
Recommended Media List
www.xerox.com/paper (United States)
www.xerox.com/europaper (Europe)
Printer Management Tools
Online Support Assistant
Technical Support
Control panel Help button
Information about touch screen or error
messages
Information pages
CentreWare IS Help
Click Status > Information Pages in CenterWare IS
Help button in CentreWare IS
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Introduction
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Initial Setup
Physical Connection
To connect your printer:
1. Connect the power cable to the printer, and plug it into an electrical outlet.
2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the
printer. Connect the other end of the cable to a correctly configured network port.
3. If your printer has fax installed, connect it to a correctly configured telephone line.
4. Turn the printer on.
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Initial Setup
Initial Setup at the Control Panel
The Installation Wizard
The first time the printer is turned on, the Installation Wizard starts. The wizard prompts you with a
series of questions to help you configure basic settings for your printer. You are prompted to:
•
•
•
•
•
Select the preferred language for the printer.
Select Customer as your profile.
Select default paper size preferences.
Set the current date and time.
Select your local time zone.
Set the access status of the printer to be Locked or Unlocked. If you select Locked, you must log in as
a system administrator to configure the printer at the control panel or from within CentreWare IS. For
Note: You can change these settings at any time.
Quick Setup Home
Once the Installation Wizard completes, the Quick Setup Home screen displays. This screen contains
three wizards:
•
IP Address Settings: You can assign a static IP address or change the default dynamic addressing
settings.
•
•
Contact Numbers: You can type phone numbers that users can reference for support or supplies.
Fax Setup: You can type the printer’s fax phone number or numbers and specify if you want the
printer to send, receive, or send and receive faxes.
Note: You can complete these wizards at any time.
Configuration Report
When the Quick Setup Home wizard completes, the printer restarts and a Configuration Report
automatically prints. The Configuration Report lists the printer’s current settings. If you want to disable
System Administrator Access at the Control Panel
To configure the printer from the control panel, press the Machine Status button, and touch the Tools
tab. If the printer is locked, log in as the system administrator.
To log in as a system administrator:
1. At the printer control panel, press the Log In/Out button.
2. Type admin and touch Next.
3. Type the Admin Password and touch Enter. The default password is 1111.
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Initial Setup
Manually Setting the Printer’s Ethernet Interface Speed
The printer’s Ethernet interface automatically detects the speed of your network. If your network is
connected to another auto-sensing device, such as a hub, the hub may not detect the correct speed.
Refer to the configuration page to make sure the printer has detected the correct speed of your
To manually set the speed of the printer’s Ethernet interface:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Network Settings > Advanced. When the warning message displays, touch Continue.
3. Touch Ethernet Physical Media.
4. Select the Speed to match the speed set on your hub or switch.
5. Touch Save, then touch Close.
6. Press the Log In/Out button.
7. Touch Confirm to exit the Tools Pathway.
Assigning a Network Address
By default, the printer automatically acquires a network address from a DHCP server. To assign a static
IP address, configure DNS server settings, or configure other TCP/IP settings, see TCP/IP on page 22.
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Initial Setup
Initial Setup in CentreWare IS
CentreWare IS is an application on the printer’s embedded Web server that allows you to configure
and administer the printer from a Web browser on any computer.
Accessing CentreWare IS
Before you begin:
•
TCP/IP and HTTP must be enabled to access CentreWare IS. If you disable either of these services,
you must enable them at the printer before you can access CentreWare IS. For details, see
•
Refer to the Configuration Report to determine your printer’s IP address.
To access CentreWare IS:
At your computer, open a Web browser, type the printer’s IP address in the address field, then press
Enter or Return.
Note: If your printer is locked, type the system administrator user name and password to access
the Properties tab. The administrator user name is admin and the default password is 1111.
Locking or Unlocking the Printer
To lock or unlock the printer:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > Access Rights > Tools and Feature Access.
•
•
•
Select Open Access - Unlock All Tools and Features to unlock the printer.
Select Standard Access - Only Lock Tools to lock the printer.
Select Custom Access to lock or unlock the services in the list.
2. Click Apply.
Changing the System Administrator Password
Xerox recommends that you change the default system administrator password after you configure
the printer for security. Be sure to store the password in a secure location.
To change the administrator password:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > Admin Password.
2. Under User Name, type the New Password.
3. Retype the password to verify.
4. Click Apply.
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Initial Setup
Accessing the Configuration Report
The Configuration Report lists the printer’s current settings. By default, a Configuration Report prints at
startup.
Viewing or Printing the Configuration Report in CentreWare IS.
1. Click Status > Configuration Report.
2. To print the report, click Print Configuration Page.
Disabling the Configuration Report at Startup
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Printing > General.
2. Under Configuration Report, clear Print at Power on.
3. Click Apply.
Using the Configuration Overview Page
The Configuration Overview page provides shortcuts to commonly accessed pages under the
Properties tab.
To access the Configuration Overview page, click Properties > Configuration Overview.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
Assigning a Name and Location to the Printer
The Description page provides a place to assign a name and location to the printer for future reference.
To assign a name and location:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Description.
2. Under Device Name, type a name for the printer.
3. Under Location, type the location of the printer.
4. Click Apply.
Enabling Services
Services must be enabled in CentreWare IS on the Service Registration page before they can be
managed through the Tools & Feature Access page. For details on Tools & Feature Access setup, see
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Initial Setup
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Service Registration.
2. Ensure that all listed services are enabled.
3. Click Apply.
Note: If a service is not enabled on the Service Registration page, you may not be able to view or
manage it from the Tools and Features page. Ensure that the desired service is enabled.
Viewing the Status of Services from the Control Panel
To see which services are enabled:
1. At the printer control panel, press Machine Status, then touch the Machine Information tab.
2. Touch Installed Options.
3. All services that are registered in CentreWare IS display. Any services that are set to Hidden on the
Tools & Services page do not display.
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Initial Setup
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Network Configuration
TCP/IP
Transmission Control Protocol (TCP) and Internet Protocol (IP) are a two protocols within the Internet
Protocol Suite. IP manages the transmission of messages from computer to computer while TCP
manages the actual end-to-end connections.
Note: You can configure IPv4 settings at the printer control panel or through CentreWare IS. You
can only configure IPv6 through CentreWare IS.
Enabling TCP/IP
Notes:
•
By default, TCP/IP is enabled. If you disable TCP/IP, you must enable it at the printer
control panel before you can access CentreWare IS.
•
If your printer is locked, you must log in as a system administrator. For details, see
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Network Settings > TCP/IP Settings.
3. Touch TCPIP Enablement.
4. Touch Enable for IPv4 or IPv6, then touch Save.
Configuring TCP/IP Settings at the Control Panel
Manually Configuring the Network Address
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Network Settings > TCP/IP Settings.
3. Touch Dynamic Addressing > Disabled for DHCP, then touch Save.
4. Touch IP Address/Host Name.
5. Touch the field under IPv4 Address, then type the static IP address using the touch-screen
keypad.
6. Touch the field under Host Name, then type the host name.
7. Touch Save, then touch Close.
8. Touch Subnet and Gateway.
9. Touch Subnet Mask, then type the subnet mask address using the touch-screen keypad.
10. Touch Save.
11. Touch IP Gateway, type the gateway address using the touch-screen keypad, then touch Save.
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Configuring Dynamic Address Settings
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Network Settings > TCP/IP Settings.
3. Touch Dynamic Addressing.
4. Touch DHCP, BOOTP, or RARP, then touch Save.
Configuring DNS/DDNS Settings
Domain Name System (DNS) and Dynamic Domain Name System (DDNS) is a system that maps host
names to IP addresses.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Network Settings > TCP/IP Settings.
3. Touch DNS Configuration.
Note: Your company’s DHCP server may provide the following information if DHCP is enabled.
4. Touch Domain Name, then touch the field under Domain Name, type the domain name using
the touch-screen keypad, then touch Save.
5. Touch Preferred DNS Server, then touch the field under Preferred DNS Server, type the server
address using the touch-screen keypad, then touch Save.
6. Touch Alternate DNS Servers, then touch the field under Alternate DNS Server #1, type the
server address using the touch-screen keypad.
7. Touch the field under Alternate DNS Server #2, type the server address using the touch-screen
keypad, then touch Save.
8. Touch Dynamic DNS Registration, then touch Enabled if required.
Configuring TCP/IP Settings in CentreWare IS
If your printer has a valid network address, you can configure TCP/IP settings in CentreWare IS.
Configuring Settings for IPv4
IPv4 can be used in addition to or in place of IPv6. If both protocols are disabled, you cannot access
CentreWare IS.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Connectivity > Protocols > IP (Internet Protocol).
2. IPv4 is enabled by default.
CAUTION: If both IPv4 and IPv6 are disabled, you cannot access CentreWare IS. You must re-
enable TCP/IP at the printer control panel before you can access CentreWare IS. Disabling TCP/IP
or changing the IP address also disables any dependant protocols.
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Network Configuration
3. Type a unique Host Name for your printer.
4. Select the desired method for obtaining a dynamic IP address from the IP Address Resolution
drop-down menu, or select Static to define a static IP address.
5. If you select Static, type the Machine IP Address, Subnet Mask, and Gateway Address in the
appropriate fields.
Notes:
•
If you select BOOTP or DHCP, you cannot change the IP address, Subnet Mask, or
default gateway.
•
If RARP address resolution mode is selected, you cannot change the IP address. Select
Static to disable dynamic addressing.
6. Type a valid Domain Name.
DNS Configuration for IPv4
1. Type an IP address for the Preferred DNS Server, Alternate DNS Server 1, and Alternate DNS
Server 2.
Note: If DHCP or BOOTP is the IP Address Resolution setting, you cannot change the Domain
Name, Primary DNS Server, Alternate DNS Server 1, and Alternate DNS Server 2 settings.
2. Under Dynamic DNS Registration (DDNS), select Enabled.
Note: If your DNS Server does not support dynamic updates, you do not need to enable DDNS.
3. Under Release Registration, select Enabled if you want the printer to release its IP address when
it restarts.
Zero-Configuration Networking
1. If the printer cannot connect to a DHCP server to obtain an IP address, select Self Assigned
Address to allow the printer to assign itself a Link-Local address. Link-Local addresses are between
169.254.0.0 and 169.254.255.255.
2. Select Enable under Multicast DNS to enable the printer to use DNS queries over IP Multicast
Note: Multicast DNS allows the Apple Bonjour protocol to map host names to IP addresses on a
network without using a conventional DNS server. This is used to advertise printer services over a
network.
3. Click Apply to save the changes or Undo to retain the previous settings.
Configuring IP Settings for IPv6
IPv6 hosts can automatically configure themselves when connected to a routed IPv6 network using
the Internet Control Message Protocol Version 6 (ICMPv6). ICMPv6 performs error reporting for IP
along with other diagnostic functions. When first connected to a network, a host sends a link-local
multicast router solicitation request for its configuration parameters. If suitably configured, routers
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Network Configuration
respond to this request with a router advertisement packet containing network-layer configuration
parameters.
Notes:
•
IPv6 is optional and may be used in addition to or in place of IPv4. If both protocols are
disabled, you cannot access CentreWare IS.
•
If your printer is locked, you must log in as a system administrator. For details, see
1. In CentreWare IS, click Properties > Connectivity > Protocols > IP (Internet Protocol).
2. Under Protocol, select Enabled. By default, IPv6 is disabled.
CAUTION: If both IPv4 and IPv6 are disabled, you cannot access CentreWare IS. You must re-
enable TCP/IP at the printer control panel before you can access CentreWare IS. Disabling TCP/IP
or changing the IP address also disables any dependant protocols.
Notes:
•
The host name is the same for IPv4 and IPv6. If you change the host name for IPv6, the
host name changes for IPv4 as well.
•
Enabling or Disabling IPv6 will restart the Network Controller when you click Apply.
3. Type the required Domain Name.
4. Under Stateless Addresses, select Use Router Supplied Prefixes.
Notes:
•
Router-supplied prefixes are 64-bit sub-network address that define how the printer can
perform auto-configuration. If routers are present, they will periodically send Router
Advertisement packets containing address prefixes.
•
•
Routers will not forward packets with link-local addresses.
Enabling Stateless Addresses allows the printer to automatically populate the Link-Local
Address. Link-Local addresses are network addresses that are used to communicate on
point-to-point links within one segment of a local network. They allow addressing hosts
without requiring a public address prefix.
Default DHCP Settings
By default, the printer performs auto-address DHCP configuration every time it starts up. This is used
for neighbor discovery and address resolution on the local IPv6 subnet.
1. Select one of the following options:
•
Use DHCP as directed by a router: This default option is fully automatic and allows the
printer to obtain and display the DHCPv6 Address on the screen.
•
Always Enable DHCP for address assignment and other configuration data: This options is
fully automatic and allows the printer to obtain and display the DHCPv6 Address on the
screen along with additional configuration data.
•
•
Never use DHCP: If you select this option, you must configure the Manual Address Options
and DNS separately.
Always Enable DHCP for other configuration data only: This option only obtains other
configuration data.
2. If you want the printer to release its IP address when the it restarts, select Release DHCPv6
Address at Power Down.
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Network Configuration
DNS Configuration for IPv6
1. Type an IP address for the Preferred DNS Server, Alternate DNS Server 1, and Alternate DNS
Server 2.
2. Select Prefer IPv6 DNS severs over IPv4 if you want to use IPv6 addresses.
Note: There is no support for IPv6 DDNS. The printer directs the DHCPv6 server to update DNS.
Manual Address Options
1. Select Enable Manual Address to enable Router Prefix attachment.
2. Select a router address prefix from the Router Prefix drop-down menu to populate the prefix for
manual address entry.
Note: The Router Prefix is derived from router advertisements.
3. Click Add.
Note: Xerox recommends that you add one manual IPv6 address by choosing from the list of
router-supplied prefixes, however you can also supply your own prefix.
4. Click Apply.
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SLP
Devices use Service Location Protocol (SLP) to announce and look up services on a local network. If you
enable SLP on the printer, it becomes a Service Agent (SA) and announces its services on the network
to User Agents (UA), who search for services, using the protocol.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Connectivity > Protocols > SLP.
2. If available, type an IP address for the Directory Agent (DA).
Note: Directory Agents (DA) are devices that cache services. They are used in larger networks to
reduce the amount of traffic. DAs are optional, however if a DA is present, then UAs and SAs are
required to use it instead of communicating directly with the device.
3. Type the names for Scope 1, 2, and 3. Scopes are used to group services. Devices cannot see
services that are in different scopes. The default value for Scope 1 is DEFAULT.
4. Select Multicast or Broadcast from the Message Type drop-down menu.
5. Type a value for Multicast Radius between 1 and 255. The default is 255.
6. Type a value for the Maximum Transmission Unit (MTU) between 484 and 32768. The default
setting is 1400 bytes. MTU determines maximum packet size allowed to be transmitted for SLP.
Note: The maximum MTU for IP over Ethernet is 1500 bytes.
7. Click Apply to accept the changes or Undo to retain the previous settings.
8. Click OK.
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Network Configuration
FTP
Use this page to set the File Transfer Protocol (FTP) mode when FTP is selected as the protocol to be
used for network filing services. Features that use network filing services include Workflow Scanning,
Backup Saved Jobs, and Software Upgrade.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Connectivity > Protocols > FTP.
2. Under Mode, select the operational mode.
•
Passive: In Passive mode, the printer acts as an FTP client only. The FTP server specifies a
random port number to be used for data transport.
•
Active: In Active mode, the printer specifies the return port to be used for data transport.
Note: Some network firewalls may not support Active mode.
3. Click Apply to accept the changes or Undo to retain the previous settings.
Note: When you click Apply, the changes take effect immediately.
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SNMP
Simple Network Management Protocol (SNMP) is used in network management systems to monitor
network-attached devices for conditions that require administrative attention. It consists of a set of
standards for network management including an application layer, a database schema, and a set of
data objects. Agents, or software modules, reside in the printer’s SNMPv3 engine. A manager is an
SNMPv3 management application such as OpenView, that is used to monitor and configure devices on
the network. The agent responds to read (GET) and write (SET) requests from the manager and can
also generate alert messages, or Traps, based on certain events.
SNMP settings can be configured in CentreWare IS. You can also enable or disable Authentication
Failure Generic Traps on the printer. SNMPv3 can be enabled to create an encrypted channel for secure
printer management.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
Configuring SNMP Settings
1. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP.
2. Under SNMP Properties, select Enable SNMP v1/v2c Protocols to enable the protocol.
3. Select Enable SNMP v3 Protocol to enable this protocol, then click Apply.
Note: You must click Apply to save your settings or the protocol will remain disabled.
4. Under Authentication Failure Generic Traps, select Enabled if you want the printer to generate a
trap for every SNMP request that is received by the printer that contains an invalid community
name.
Editing SNMP v1/v2c Properties
Note: Xerox recommends that you change the SNMP v1/v2c public and private community names
from the default values for security purposes.
1. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP.
2. Under SNMP Properties, click Edit SNMP v1/v2c Properties.
3. Type a name up to 256 characters for the GET Community Name or use the default value of
public. GET returns the password for the SNMP GET requests to the printer. Applications obtaining
information from the printer using SNMP, such as CentreWare IS, use this password.
4. Type a name up to 256 characters for the SET Community Name or use the default value of
private. SET returns the password for the SNMP SET requests to the printer. Applications that set
information on the printer using SNMP, use this password
CAUTION: Any changes made to the GET or SET community names for this printer require
corresponding changes to GET or SET community names for each application that uses SNMP to
communicate with this printer.
5. Type a name up to 256 characters for the default TRAP Community Name or use the default
value of SNMP_TRAP.
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Note: The Default TRAP community name is used to specify the default community name for all
traps generated by this printer. The Default TRAP community name can be overridden by the
TRAP community name specified for each individual TRAP destination address. The TRAP
community name for one address may not be the same TRAP community name specified for
another address.
6. Click Apply button to accept the changes or Undo to retain the previous settings.
Editing SNMP v3 Settings
Notes:
•
An administrator account is required to access this feature even if the printer is set to
•
Before SNMPv3 can be enabled, a digital certificate must be installed on the printer and
1. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP.
2. Under SNMP Properties, click Edit SNMP v3 Properties.
3. Under Administrator Account, click Account Enabled to create the administrator account.
4. Type an Authentication Password then confirm it. This password is used to generate a key used
for authentication.
Note: The password must be at least 8 characters in length and can include any characters except
control characters.
5. Type a Privacy Password and confirm it. The Privacy password is used for encryption of SNMPv3
data. The passphrase used to encrypt the data needs to match with the Server.
6. Under Print Drivers/Remote Clients Account, click Account Enabled.
7. Click Save to accept the current settings or Undo to retain the previous settings.
8. Click OK.
SNMP Advanced Settings
Adding IP Trap Destination Addresses
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP.
2. Click Advanced Settings at the bottom of the page.
3. Under Trap Destination Addresses, click Add IP Address.
4. Type the IP address of the host running the SNMP manager application to be used to receive
traps.
Note: Port 162/UDP is the default port for traps. You can select v1 or v2c based on what the trap
receiving system supports.
5. Under Traps, select the type of Traps to be Received by the SNMP manager.
6. Click Save to accept the new settings or Undo to retain the previous settings.
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7. Click Apply.
8. Click OK.
Adding IPX Trap Destination Addresses
Internetwork Packet eXchange (IPX) is a routing protocol used by Novell NetWare environments.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Connectivity > Protocols > SNMP.
2. Click Advanced Settings at the bottom of the page.
3. Under Trap Destination Addresses, click Add IPX Address.
4. Type the 8-digit hexadecimal number that identifies the IPX External Network host configured to
receive the trap.
5. Type the 48-bit Physical MAC Address of the computer running the SMNP manager application
that is to receive the trap.
6. Type the IPX Socket Number of the computer running the SNMP manager application configured
to receive the packets.
7. Under Traps, select the type of Traps to be Received by the SNMP manager.
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SSDP
Simple Service Discovery Protocol (SSDP) provides processes to allow network clients with little or no
static configuration to discover network services. SSDP provides multicast discovery, server-based
notification, and discovery routing options.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Connectivity > Protocols > SSDP.
2. Select Enabled to enable the protocol.
3. Type a value between 1 and 43200 minutes in the Cache Control field. The default value is 1440
minutes.
4. Type a number between 1 and 60 router hops in Time to Live for discovery advertisement. The
default number of hops is 4.
5. Click Apply to accept the changes or Undo to retain the previous settings.
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LPR/LPD
The Line Printer Daemon (LPD) and Line Printer Remote (LPR) protocols are used to provide printer
spooling and network print server functionality for UNIX-like systems such as HP-UX, Linux, and
Macintosh.
Note: For information on setting up print queues on your client system, refer to your client
system’s documentation.
Enabling LPR/LPD
Notes:
•
•
Verify that TCP/IP and HTTP have been configured.
If your printer is locked, you must log in as a system administrator. For details, see
1. In CentreWare IS, click Properties > Connectivity > Protocols > LPR/LPD.
2. Select Enable to enable the protocol.
Note: Disabling LPR/LPD will affect clients printing to the printer over TCP/IP using the LPR
printing port.
3. Type an LPR/LPD Port Number or use the default port number of 515.
4. Under Advanced Settings, select Enabled to allow PDL Switching. PDL switching allows the
printer to process single print jobs that contain two or more printer languages, such as a job with a
PCL header prepended to a PostScript print job.
Note: This setting should normally be disabled.
5. Select Enabled to enable PDL banner page attributes override LPR control file attributes for
job name and owner. This feature allows you to replace the standard information displayed on a
banner page with the user name and job name from the print job.
6. Select the desired option from the Place temporary hold on which jobs drop-down menu.
Options include:
•
•
•
None (Use printer's default banner sheet job name if data file 1st): The printer will not
wait to receive the job control information. This selection may cause banner sheet
information to print incorrectly.
Only those with data file received 1st: The printer holds the job if the job's data file is
received first. This ensures the printer waits to receive the job's control file information so
that the banner sheet contains accurate information.
All (consistent with older implementations): This option puts all jobs on hold. All data is
received before a job begins to print. This setting can cause jobs to print slowly but will result
in accurate banner sheet information.
7. Click Apply to accept changes or Undo to retain the previous settings.
8. Click OK.
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Raw TCP/IP Printing
Raw TCP/IP is a printing method used to open a TCP socket-level connection over Port 9100, to stream
a print-ready file to the printer's input buffer. It then closes the connection either after sensing an End
Of Job character in the PDL or after expiration of a preset time-out value. Port 9100 does not require
an LPR request from the computer or the use of an LPD running on the printer. Raw TCP/IP printing is
selected in Windows as the Standard TCP/IP port.
Basic Settings
Notes:
•
•
•
TCP/IP must be enabled before Raw TCP/IP Printing is enabled.
Raw TCP/IP printing is selected in Windows 2000 as the Standard TCP/IP port.
If your printer is locked, you must log in as a system administrator. For details, see
1. In CentreWare IS, click Connectivity > Protocols > Raw TCP/IP Printing.
2. Select Enabled to enable the protocol.
3. Ensure that the TCP Port Number is set to 9100 for Port 1.
Note: To emulate HP JetDirect EX Plus 3, set Port 2 to 9101 and Port 3 to 9102.
4. Select Enabled for Bidirectional communication.
5. Ensure that Maximum Connections per port (1-32) for each port is set to the default value of 8.
6. Set the End of Job Timeout to the desired number of seconds between 0-1800 before processing
a job with an End of Job character. The default time is 300 seconds.
7. Select Enabled for PDL Switching to allow the printer to automatically switch between multiple
supported PDLs within a single job.
Note: PDL Switching should normally be disabled.
8. Click Apply to accept the changes or Undo to retain the previous settings. To set all fields to
printer default values, click Default All.
9. Click OK.
Advanced Settings
Additional Raw TCP/IP Printing options can be specified in the Advanced page. These include:
1. Connections
•
Total Job Limit per Connection: Type a value between 0 and 32768 to limit the number of
jobs that can be active for each port.
•
•
Maximum concurrent connections
Maximum concurrent jobs: Type a value between 0 and 500 to specify the maximum
number of concurrent jobs. A setting of 0 allows unlimited concurrent jobs.
2. Job Boundary Determination
Enable Control D Marks End of PostScript Job if you want the Control D character to be used
•
to indicate the end of a PostScript print job.
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3. Backchannel Data
•
To allow data from several jobs to be interspersed, enable Backchannel Data Transmission
to Client, then enable Out of Order Backchannel Data.
Note: Out of Order Backchannel Data is only available when Backchannel Data Transmission to
Client is enabled.
4. Banner Page Printing
•
•
•
To allow banner pages to print for specific jobs only, select the job types from the Banner
Page Enabled drop-down menu. You can select First Job Only, No Jobs, or All Jobs.
To enable banner pages to print before each PDL document within a single job, select
Enabled for Banner Page for Each Document of Job.
To enable banner pages to print only for jobs that specifically request them through PJL,
select Enabled for Banner Page for Job Containing only PJL Commands.
5. Miscellaneous
•
To allow the printer to switch between multiple PDLs within a single job, select Enabled for
Language (PDL) Switching within PJL Job.
•
To force parsing of job data, select Enabled for Job Data Parsing Override.
Note: Job data is not parsed when bidirectional and PDL switching are disabled.
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Network Configuration
SMTP
Simple Mail Transfer Protocol (SMTP) is used by the printer’s email feature to deliver scanned images
and Internet Fax jobs through email.
Configuring SMTP Server Settings
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Connectivity > Protocols > SMTP (Email).
2. Under Required Information, select the method to use to locate an SMTP server.
•
To allow DNS to automatically find an SMTP server on the network, select Use DNS to
identify SMTP Server.
•
To map to a specific SMTP server, select Specify SMTP Server manually.
Note: If you select Use DNS to identify SMTP Server, you must ensure that DNS is configured for
either IPv4 or IPv6 before you can define the SMTP server. See Configuring Dynamic Address
3. Select the address type. Options include IPv4, IPv6, or Host Name.
4. Type the appropriately formatted address and port number in the Address: Port field. The default
port number is 25.
5. Type the specific email address assigned to this printer by the SMTP server in the multifunction
device Email Address field.
Optional Information
1. To define a maximum message size for messages with attachments, type a value between 512 KB
and 20480 KB in the Maximum Message Size field. The default size is 10240 KB.
2. To improve transmission speed, you can set messages to be fragmented between 2 and 500 times.
The default value for Number of Fragments is one, or unfragmented.
3. To set a maximum job size, type a value between 512 KB and 2000000 KB in the Total Job Size
field.
4. If you selected more than 1 fragment in Number of Fragments, you can select how the email jobs
should be split for Email Job Splitting Boundary. Options are:
•
•
Page Boundary: If you select this option, the mail client will not reassemble the job on
receipt.
Automatic Boundary: If you select this option, the mail client is required to reassemble the
job on receipt.
5. Under Login Credentials for the multifunction device to Access the SMTP Server to send
automated Emails select System to have the printer authenticate itself using the Login Name
and Password set up on this page. If you select None, the printer will not provide authentication
credentials to SMTP server.
6. If you select System for Login Credentials for the multifunction device to Access the SMTP
Server to send automated Emails, type in the Login Name and Password.
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Note: Select the Select to save new password check box to save the Login and Password
information.
7. If authentication is enabled, and Tools and Feature Access is configured to require users to log in
before they can access email, select Authenticated User under Login Credentials for the Walkup
User to send Scanned Emails to use the credentials of the user to access the SMTP server.
Alternatively, you can allow this field to default to the same setting you selected for sending
Automated emails.
8. Click Apply.
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Network Configuration
LDAP
Lightweight Directory Access Protocol (LDAP) is a protocol used to process queries and updates to an
information directory, also known as an LDAP directory, stored on an external server. LDAP directories
are heavily optimized for read performance. Use this page to define how the printer retrieves user
information from an LDAP directory.
Configuring LDAP/LDAPS Server Settings
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Connectivity > Protocols > LDAP.
2. Under Server Information, select the preferred address type. Options are IPv4, IPv6, or Host
Name.
3. Type the appropriately formatted Primary and Alternate LDAP Server addresses and port
numbers for the selected address type. The default port number is 389.
4. Select the LDAP server type from the LDAP Server drop-down menu.
Optional Information
1. Type the search directory root path in the Search Directory Root field using Base DN format.
•
For more detail on Base DN formatting, refer to the RFC 2849 - LDAP Data Interchange
Format (LDIF) Technical Specification on the IETF website.
2. Specify the login credentials required to access the LDAP directory. Options are:
•
•
None: No authentication occurs when users access LDAP.
Authenticated User: The user’s credentials, upon logging in, are used to access the SMTP
server.
Note: Authentication must be enabled, and Tools and Features Access must be configured to
require the user to log in before accessing email. For detail on these topics, see Setting up Access
•
System: The printer logs into the LDAP directory and is authenticated using its own login
credentials.
3. After you select the Login Credential type, type the Login Name and Password, if required.
4. Retype the password and select Save Password, if needed.
5. If SSL is desired, select Enable SSL under SSL.
6. If SSL is selected, click View Trusted SSL Certificates to view any secure certificates that have
been uploaded to the printer.
Note: If the LDAP Server is operating with encryption enabled, you need the certificate from that
server’s certificate authority installed on the printer.
7. Under Maximum Number of Search Results, type a number between 5 and 100 for the
maximum number of addresses that can be returned matching the search criteria entered. The
default number is 25.
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8. Under Search Timeout, select Use LDAP Server Timeout to allow the printer to time out based
on the LDAP server settings, or select Wait, and type in the number of seconds between 5 and 100
that the printer will wait before timing out. The default is 30 seconds.
Note: If you are having trouble retrieving results from your LDAP server, use the Wait option.
9. If your primary LDAP server is connected to additional servers, select LDAP Referrals to include
those LDAP servers in your searches.
10. Under the Perform Query on heading, select:
•
Surname and Given Name Fields: This option allows you to search for the user’s last name
and first name.
•
Mapped Name Field: This option allows you to specify how the name fields are mapped.
After you apply this setting, click User Mappings to define the field mapping. For details, see
Defining User Mappings below.
11. Click Apply.
Configuring Contexts for LDAP
Contexts are a defined starting points in an LDAP database from which the search function begins
searching. Contexts are used with the Authentication feature. You can configure the printer to
automatically add an authentication context to the Login Name provided by the user.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Connectivity > Protocols > LDAP.
2. Click the Contexts button under the LDAP title.
3. Type details in the Default Login Context field.
4. Click Apply.
Defining User Mappings
LDAP servers display different results depending on how they implement mappings. Editing the
mapping allows you to fine-tune server search results.
Note: Internet Fax users must ensure that the Internet Fax field is not set to No Mappings
Available in the drop-down menu. This setting prevents the LDAP Address Book from displaying
on the Internet Fax screen on the printer's control panel. Select Mail as the Internet Fax setting.
1. In CentreWare IS, click Properties > Connectivity > Protocols > LDAP.
2. Under Search, type the name of the user you want to search for in the Enter Name field, then
click Search.
If a match occurs, the user’s information displays.
3. Use the drop-down menus under Imported Heading to remap fields as needed.
Note: Headings are defined by your LDAP server’s schema.
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Configuring Authorization Access by Groups
LDAP server user groups can be used to control access to services and features. For example, the LDAP
server may contain a group of users called Admin. You can configure the Admin group on the printer so
that only members of this group have administrator access to the printer. When a user belonging to
the group Admin logs onto the printer, the printer performs an LDAP directory look-up to verify the
user. Once authenticated, the user is allowed administrative rights to the printer.
You can set up and control access to your printer in four ways:
•
•
•
•
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Connectivity > Protocols > LDAP.
2. Click the Authorization Access tab at the top of the page.
User Roles Access Setup
You can assign users to specific roles groups to allow them types of access.
1. On the Authorization Access page, click the User Roles tab.
2. In the System Administrator Access field, type the name of the group, defined in the LDAP server
database, that you want to use to grant system administrator access to the printer.
3. In the Accounting Administrator Access field, type the name of the group, defined in the LDAP
server database, that you want to use to grant accounting administrator access to the printer.
4. To verify a user’s access to either role, type the user’s name in the Enter User Name field, then
click Test.
The Test Results column displays the users name if the user is a member of the LDAP group or No
Access if they are not a member.
5. Click Apply.
Device Access Setup
Note: Device Access setup requires that Authentication is enabled and Tools and Feature Access
are configured to require users to log in before they can access pathways. For details on these
1. On the Authorization Access page, click the Device Access tab.
2. In the Services Pathway field, type the name of a group, defined at the LDAP server, that you
want to use to provide access to the Services features on the printer.
3. Repeat the process for Job Status Pathway and Machine Status Pathway.
4. To verify a users access to either role, type the user’s name in the Enter User Name field, then click
Test.
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The Test Results column displays the users name if the user is a member of the LDAP group or No
Access if they are not a member.
5. Click Apply.
Service Access Setup
Note: Service Access setup requires that Authentication is enabled and Tools and Feature Access
are configured to require users to log in before they can access services. For detail on these topics,
You can specify access to the services of the printer under Service Access. Type the names of the LDAP
groups for any of the services listed.
1. On the Authorization Access page, click the Service Access tab.
2. Under Access Group, type the names of the LDAP groups allowed to access each of the individual
printer services.
3. To verify a users access to either role, type the user’s name in thanker User Name field, then click
Test.
The Test Results column displays the users name if the user is a member of the LDAP group or No
Access if they are not a member.
4. Click Apply.
Feature Access Setup
Note: Feature Access setup requires that Authentication is enabled and Tools and Feature Access
are configured to require users to log in before they can access features. For detail on these topics,
You can set specific access to the color copying feature of the printer listed on the Feature Access page.
1. On the Authorization Access page, click the Feature Access tab.
2. Under Access Group, type the names of the LDAP groups allowed to access each individual
feature.
3. To verify a users access to either role, type the user’s name in thanker User Name field, then click
Test.
The Test Results column displays the users name if the user is a member of the LDAP group or No
Access if they are not a member
4. Click Apply.
Configuring Filters for LDAP
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Connectivity > Protocols > LDAP.
2. Click Custom Filters at the top of the page.
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3. Under LDAP Authentication on the Custom Filters page, select Prepend Base DN. When
enabled, the user's Active Directory domain name will be added to the user name in the form of
domain_name\username, when authenticating to the LDAP server.
Notes:
•
Many UNIX/Linux LDAP servers require the Append Base DN attribute to be set when
Login Credentials to Access LDAP Server is set to Authenticated User.
•
For more detail on Base DN formatting, refer to the RFC 2849 - LDAP Data Interchange
Format (LDIF) Technical Specification on the IETF website.
4. Under Email Address Book Filter, select Enable Custom Filter.
5. In the Email Address Book Filter field, type the LDAP search string or filter that you want to
apply. The filter defines a series of conditions that the LDAP search must fulfill in order to return
the information you want.
Note: Format the search string as LDAP objects placed inside parentheses. For example, to find all
users that have an email attribute (mail enabled), type (objectClass=user) (mail=*).
6. Under User ID Query Filter, select Enable Custom Filter.
7. In the User ID Query Filter field, type the LDAP search string or filter that you wish to apply. The
filter defines a series of conditions that the LDAP search must fulfill in order to return the
information you want.
Note: The search string should be formatted as LDAP objects inside of parentheses. For example,
to find the user with a sAMAccountName of Bob, type (objectClass=user)
(sAMAccountName=Bob).
8. Click Apply.
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POP3
Post Office Protocol, version 3 (POP3) is a protocol that allows email clients to retrieve email from
remote servers over TCP/IP on network port 110. This printer uses POP3 for the Internet Fax service.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Connectivity > Protocols > POP3 Setup.
2. Select the address type. Options are IPv4 and Host Name.
3. Type the appropriately formatted address and port number in the POP3 Server field. The default
port number is 110.
4. Type the Login Name assigned to the printer that will be used to log in to the POP3 server.
5. Type then retype an alphanumeric password.
6. Enable to save new password.
7. Under POP3 Settings, select Enable receipt of Email via POP3.
8. Type a Polling Interval value between 1 and 60 minutes. The default value is 15 minutes.
9. Click Apply.
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Network Configuration
HTTP
Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between clients and
servers. Clients making HTTP requests are referred to as UAs while servers responding to these requests
for resources such as HTML pages, are referred to as origin servers. There can be any number of
intermediaries, such as tunnels, proxies, or gateways between User Agents and Origin Servers.
Enabling HTTP
By default HTTP is enabled. If you disable HTTP, you will need to enable it at the printer before you can
access CentreWare IS.
Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Network Settings > Advanced Settings.
3. Touch Continue.
4. Touch HTTP Settings.
5. Touch Enable, then touch Save.
Configuring HTTP Settings
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Connectivity > Protocols > HTTP.
2. In Keep Alive Timeout, type the time between 1 and 60 seconds to specify how long the printer
will wait for a response from a connected user before terminating the connection. The default
value is 15 seconds.
Note: Increasing the Keep Alive Timeout time can cause connections to slow down.
3. Change the HTTP Port Number if required. The default is 80.
4. Click Apply.
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Proxy Server
A proxy server acts as a go-between for clients seeking services and servers that provide them. The
proxy server filters client requests and if the requests confirm to the proxy server’s filtering rules, grants
the request and allows the connection.
A proxy server has two main purposes:
•
•
To keep any devices behind it anonymous for security purposes.
To decrease the amount of time needed to access a resource by caching content, such as Web
pages from a Web server.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Connectivity > Protocols > Proxy Server.
2. Under HTTP Proxy Server, select Enabled.
3. Select the Proxy Server address type. Options are IPv4 Address, IPv6 Address, or Host Name.
4. Type the appropriately formatted address and port number in the Proxy Server Address field. The
default port number is 8080.
5. Click Apply to accept the settings or Undo to retain the previous settings.
Note: Proxy server settings are used for SMart eSolutions setup, HTTP(S) File Destination setup,
and HTTP(S) Template Pool settings.
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Network Configuration
NTP
Network Time Protocol (NTP) is used to synchronize the internal clocks of computers over a network
connection at system startup and every subsequent 24-hour period thereafter. This feature ensures
that the printer’s internal clock stays synchronized with the NTP server you specify. If the printer is
configured to use DHCP and an NTP server, or if the Greenwich Mean Time (GMT) offset is provided by
the DHCP server, then data entered on this page is overwritten by the corresponding parameters
retrieved from the DHCP server.
CAUTION: Enabling NTP or modifying NTP settings causes the printer to restart.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Connectivity > Protocols > NTP.
2. Under Offset of Greenwich Mean Time, select the number of hours your local time is offset from
GMT.
3. Under Network Time Protocol, select Enabled to enable the protocol.
4. Select either IPv4 or Host Name for the address type of the NTP server.
5. Type the appropriately formatted addresses and port numbers in the Primary Server and, if
needed, the Alternate Server address fields. The default port number is 123.
6. Click Apply.
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AppleTalk
AppleTalk is a proprietary suite of protocols developed for networking computers by Apple, Inc.
Notes:
•
•
AppleTalk has been deprecated by Apple, Inc., in favor of TCP/IP networking.
If your printer is locked, you must log in as a system administrator. For details, see
Before you begin, ensure the following items are available:
1. An existing operational AppleTalk network.
2. The AppleTalk Name you wish to assign to your printer.
3. The AppleTalk Zone, if used, to assign to your printer.
Enabling AppleTalk on the printer
1. In CentreWare IS, click Properties > Connectivity > Protocols > AppleTalk.
2. Select Enabled to enable the protocol.
3. Type a name for the printer in Printer Name or use the default name XRX_MAC address.
4. Type the AppleTalk zone name in the Zone Name field.
Note: The default star (*) symbol for zone allows the closest router to assign the printer to a zone.
Only change the Zone Name if you have defined zones on your network.
5. Click Apply, then click OK.
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Network Configuration
NetWare
NetWare is a network operating system developed by Novell to run various services using cooperative
multitasking.
Before you begin:
1. Ensure an existing operational NetWare network is available
2. Verify that you have administrator rights to log in to a NetWare file server/tree.
3. Ensure the printer is connected to the network.
4. Set up a print server object using the appropriate Novell utility. Refer to the Novell system
documentation for help.
Configuring NetWare Settings
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. Click Properties > Connectivity > Protocols > NetWare.
2. Select Enabled to enable the protocol.
3. Select IP or IPX from the Filing Transport the drop-down menu.
4. Select the Frame Type from the drop-down menu. Options are:
•
•
•
•
Auto
Ethernet II
Ethernet 802.2
Ethernet 802.3
5. Type a polling rate between 1 and 240 seconds for the print server in Queue Poll Interval. The
default value is 5 seconds.
6. Type the Printer Server Name. The default name is XRX_MAC address.
7. Type then retype the server password in the New Print Server Password and Retype New Print
Server Password fields. Select the Select to save new password option.
Service Advertising Protocol (SAP)
SAP facilitates dynamic adding and removing of services on an IPX internetwork. As servers start up
and shut down, they can advertise and remove their services using SAP.
1. Select Enabled to enable the protocol.
2. Type the SAP Frequency between 15 and 300 seconds or type 0 for none. The default is 60
seconds.
Bindery Settings
NetWare can use Bindery services for authentication. Bindery services are a stand-alone database
system containing user information and security data.
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If you are using NetWare in Bindery mode, under Bindery Settings, type the names of up to four
primary File Servers for the printer in the File Server fields.
Note: When the printer uses Bindery mode, the NDS Tree and NDS Context fields are blank.
NetWare Directory Services (NDS)
NDS is a hierarchical, object-oriented database that represents all of the assets of an organization in a
logical tree structure. Assets can include printers, servers, computers, people, organizations, and more.
1. Under NetWare Directory Services (NDS), select the address type for the NDS server. Options are
IPv4 Address or Host Name.
2. Type the appropriately formatted address and port number in the NDS Server field.
Note: The NDS server is used for Workflow Scanning and Server Fax only.
3. Type a name for the NDS tree in the NDS Tree field. The default entry for this field is
Xerox_DS_Tree. If you are using Bindery mode, leave this field blank.
4. Type a context in the NDS Context field. The default entry for this field is Xerox_DS_Context. If
you are using Bindery mode, leave this field blank.
5. Click Apply then click OK.
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Network Configuration
Microsoft Networking
Configuring Microsoft Networking
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. Click Properties > Connectivity > Protocols > Microsoft Networking.
2. Select Enabled to enable the protocol.
3. Type the workgroup name in the Workgroup field.
4. Type the host name in the SMB Host Name field.
5. Type a descriptive comment, if desired, in the SMB Host Name Comment field.
6. Type the name of the share in the Share Name field.
7. Type a descriptive comment, if desired, in the Share Name Comment field.
8. Type the maximum number of connections allowed in Maximum Connections. The range is
between 10 and 30.
9. Type the desired number of seconds until the connection times out in the Connection Timeout
field. The range is between 1 and 32767 seconds.
Configuring WINS
When running WINS the printer registers its IP address and NetBIOS host name with a WINS server.
WINS allows the printer to communicate using host name only, removing a significant overhead from
the systems administrators.
To manually enable WINS and configure primary and secondary WINS servers through CentreWare IS:
1. Under Server Information, select Enabled to enable the protocol.
2. Type the IP Address in the Primary Server IP Address for your primary server.
3. If desired, type the IP Address in the Secondary Server IP Address for a secondary server.
Note: If DHCP is configured, WINS IP Addresses will be overridden.
4. Click Apply.
Note: The settings are not applied until you restart the printer.
5. Click OK.
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WSD
Web Services for Devices (WSD) is technology from Microsoft that provides a standard method for
discovering and using network connected devices. It is supported in Windows Vista and Windows
Server 2008 operating systems. WSD is one of several supported communication protocols.
Enabling WSD
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > WSD (Web Services for Devices).
2. Under WSD Services, select Enabled.
3. Under WSD Services Selection, select the WSD services you want to enable.
a. WS-Discovery: WS-Discovery supports the discovery of services in an ad hoc network with a
minimum of networking services, such as DNS, UDDI, or other directory services. It does this
by announcing or advertising the existence of the printer and its services on the network
when it becomes available, and announcing its departure when unavailable.
•
•
The default state is Enabled.
The default port number is 3.
Notes:
•
•
When disabled, WSD does not respond to WS-Discovery requests.
Disabling WSD-Discovery does not disable or prevent access to CentreWare IS.
b. WS-Discovery Multicast: If enabled, this setting allows the printer to use Multicast to
respond to and announce the service URLs provided by the printer to the client computers on
the network. The default state is selected.
•
•
•
The assigned port number is identical to that of WS-Discovery.
IPv4 multicast address: 239.255.255.250
IPv6 multicast address: FF02::C (link-local scope)
Notes:
•
•
WS-Discovery must be enabled for WS-Discovery Multicast to be available for selection.
WS-Discovery Multicast should be disabled if your network uses a discovery proxy to
handle multicast group communication to reduce overall WS-Discovery traffic.
c. WS-Print: If enabled, this setting allows the printer’s print capabilities to be announced
through WS-Discovery.
•
•
The default state is selected.
The default port number is 53303.
Note: If WS-Print is disabled, print capabilities are not discoverable and printing is not possible
through any WSD port.
d. WS-Transfer: If enabled, this setting lets you specify an alternate communication port
number used for metadata exchange with WSD clients. WS-Transfer defines how to invoke a
simple set of familiar verbs, such as Get, Post, Put, and Delete, using SOAP. The default port
number is 53202.
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Note: This service is always available when WSD Services is enabled.
4. Click Apply.
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4
This chapter includes:
•
•
•
•
•
•
•
•
•
•
See also: www.xerox.com/security
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Setting up Access Rights
Overview
You can control access to the printer’s services and features by setting up authentication,
authorization, and personalization.
Authentication
Authentication is the process of confirming a user’s identity by comparing information provided by the
user, such as their user name and password, against another source of user information such as an
LDAP directory. Users can be authenticated when accessing the control panel or when accessing
CentreWare IS.
There are several ways to authenticate a user:
•
Local: If you have a limited number of users, or do not have access to an LDAP network directory,
you can add user information, such as user names and passwords, to the printer’s internal
database. You can then specify tools and feature access for all users. Users are authenticated and
authorized when they log in at the control panel.
•
Network: The printer retrieves user information from an LDAP network directory to authenticate
and authorize users when they log in at the control panel. You must configure LDAP server settings
first. The printer can use of the following four protocols to communicate with your authentication
server:
•
•
•
•
Kerberos (Solaris)
Kerberos (Windows 2000/2003)
SMB (Windows 2000/2003)
LDAP
•
Card Reader: You must purchase and install a magnetic or proximity card reading system, such as
Xerox Secure Access, or the Xerox Common Access Card kit. To access the printer, users must swipe
a pre-programmed identification card.
Authorization
Authorization is the process of defining the services and features that users are allowed to access. For
example, you can configure the printer to allow a user to copy, scan, and fax, but not email. There are
two types of authorization:
•
Locally on the Device (Internal Database): User login information is stored locally in the printer’s
internal User Information Database.
•
Remotely on the Network: User login information is stored externally in a network database such
as an LDAP directory.
Personalization
Personalization is the process of customizing services for a specific user. If your network is connected to
an LDAP server, the printer can look up a user’s home directory and email address when using the Scan
to Home, or Email scanning features.
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Note: Personalization is only available when the printer is configured to use network
authentication.
Local Authentication
Before you can define access rights for users, user information must be defined. You can add or edit the
printer’s internal User Information Database with user information, or you can specify a network
database or LDAP server containing user information.
User Information
Adding User Information to the Local Database
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > User Information Database > Setup.
2. Click Add New User.
3. Type the user’s Name, Friendly Name, and Password. Retype the Password to verify.
4. Select a User Role:
•
•
•
System Administrator: The authenticated user in this role is allowed to access all services
and settings.
Accounting Administrator: The authenticated user in this role is allowed to access
accounting settings and other services and settings that are locked.
User: The authenticated user in this role is allowed to access services and features defined by
the system administrator.
Note: Users who are not authenticated cannot access features that are locked.
5. Click Add New User.
Editing User Information in the Local Database
1. On the User Information Database page, click Edit next to the user you want to edit.
2. Update the user information, then click Edit User.
Specifying Password Requirements
You can specify password requirements if desired.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > User Information Database > Password Settings.
2. Specify the password Minimum Length and Maximum Length.
3. Select rules as desired:
•
•
•
Cannot contain Friendly Name
Cannot contain User Name
Must contain at least 1 number
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4. Click Save.
Note: Existing passwords are not affected by new password rules.
Setting Up Local Authentication
To configure local authentication:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > Access Rights > Setup.
2. On the Authentication Configuration page, next to Authentication, click Edit Methods.
3. Click Next.
4. Under Device User Interface Authentication, select Locally on the Device (Internal Database).
5. Under Authorization, select Locally on the Device (Internal Database).
6. Select Personalization if you want to allow the printer to automatically retrieve user information,
such as email address or home directory, from an LDAP server.
Note: LDAP must be configured to be able to use personalization.
7. Click Save.
8. The Authentication Configuration page displays.
Network Authentication
If you have an LDAP server connected to your network, you can configure the printer to retrieve user
information from the LDAP directory when authenticating a user at the control panel. For details on
Setting up Network Authentication
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > Access Rights > Setup.
2. If this is the first time you have configured authentication, click Next otherwise, click Edit
Methods.
3. Under Device User Interface Authentication, select Remotely on the Network.
4. Under Authorization, select Remotely on the Network.
5. Select Personalization if you want to allow the printer to automatically retrieve user information,
such as email address or the home directory (for the Scan to Home feature) from an LDAP server.
Note: If LDAP is not configured, Personalization is not available.
6. Click Save.
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Configuring Authentication Server Settings for Kerberos (Solaris)
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. On the Authentication Configuration page, click Configure next to Authentication Server.
2. Under Authentication Type, select Kerberos (Solaris).
3. Under Default Key Distribution Center (Required), in Realm, type the realm for your
authentication server.
4. Select the desired address type. Options are IPv4 Address, IPv6 Address, or Host Name.
5. Type the appropriately formatted address type and port numbers for both the primary and
backup addresses in the address fields. The default port number is 88.
6. A backup address is optional.
7. Under Alternate Key Distribution Centers type the realm or domain names, IP addresses,
primary ports, and backup ports of any alternate servers you want to use.
8. Click Save.
Configuring Authentication Server Settings for Kerberos (Windows 2000/2003)
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. On the Authentication Configuration page, click Configure next to Authentication Server.
2. Under Authentication Type, select Kerberos (Windows 2000/2003).
3. Under Default Domain Controller (Required), in Domain, type the domain name of your
authentication server.
4. Select the desired address type. Options are IPv4 Address, IPv6 Address, or Host Name.
5. Type the appropriately formatted address type and port numbers for both the primary and
backup addresses in the address fields. The default port number is 88.
Note: A backup address is optional.
6. Under Alternate Domain Controllers type the domain names, IP addresses, primary ports, and
backup ports of any alternate servers you want to use.
7. Click Save.
Configuring Authentication Server Settings for SMB
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. On the Authentication Configuration page, click Configure next to Authentication Server.
2. Under Authentication Type, select SMB (Windows NT 4) or SMB (Windows 2000/2003).
3. Under Default Domain, type the domain name of your authentication server.
4. If you want to specify domain controller IP addresses or host names, select Optional
Information.
Note: Address options do not display unless you have selected Optional Information.
5. Select the address type. Options are IPv4 Address, or Host Name.
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6. Type the appropriately formatted address and port number. The default port number is 137.
7. To specify any alternate domains and controllers, type the IP addresses, host names, domains,
and port numbers in the Alternate Domains (Optional) fields.
8. Click Save.
Configuring Authentication Server Settings for NDS (Novell)
Notes:
•
If your printer is locked, you must log in as a system administrator. For details, see
•
1. On the Authentication Configuration page, click Configure next to Authentication Server.
2. Under Authentication Type, select NDS (Novell).
3. Under Default Tree/Context (Required), type the details in the NDS Tree and NDS Context
fields.
4. Under Alternate Tree/Context (Optional), type the details in the NDS Tree and NDS Context
fields, if required.
5. Click Save.
Configuring Authentication Server Settings for LDAP
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. On the Authentication Configuration page, click Configure next to Authentication Server.
2. Under Authentication Type, select LDAP.
Authentication Using a Card Reader System
Setting Up Authentication Using Xerox Secure Access or Common Access Card/PIV
Before you begin:
•
•
Enable the Authentication & Authorization Configuration Web Service. For details, see
•
Install the Xerox Secure Access authentication server and configure with user accounts. Refer to
the authentication server documentation for help.
Note: Accounts created on the Xerox Secure Access authentication server must match accounts
stored in the printer’s local database or in another network authentication server.
•
Connect and configure your card reader.
To configure authentication using Xerox Secure Access:
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Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > Access Rights > Setup. The Step 1 of 3 window
displays.
2. If this is the first time you have configured authentication, click Next otherwise, click Edit
Methods.
3. Under Device User Interface Authentication, select Xerox Secure Access, or Common Access
Card (CAC)/Personal Identity Verification (PIV).
4. Under Web User Interface Authentication, select Locally on the Device (Internal Database) or
Remotely on the Network to specify how the printer will validate the user's rights to access
CentreWare IS.
5. If a user normally authenticates at the control panel with a card reader, you must specify a
method for the printer to authenticate users who access CentreWare IS from their computer. If
you select Remotely on the Network, you must configure a network authentication server.
6. Under Authorization, select Locally on the Device (Internal Database), or Remotely on the
Network.
7. Click Next.
8. Type the Feature Enablement Key if you are using CAC, then click Next. The key is provided with
the CAC kit.
9. Click Configure next to Device User Interface Authentication.
10. Configure the Remote Server. For instructions, refer to the information provided with your server
hardware.
After the server is configured, the server communicates with the printer and automatically
completes the configuration process.
11. If required, click Manually Configure to manually configure communication, personalize
instructional windows, and review accounting options. For details, see Manually Configuring
12. If you selected Remotely on the Network for the Web User Interface Authentication method,
click Configure next to Web User Interface Authentication. Configure the authentication server
13. Click Finish.
Manually Configuring Control Panel Authentication
If you are using a card reader system, and you want to allow users to access the printer when they have
lost or misplaced their identification card, you can configure the printer to allow them to log in at the
control panel. In this case, the remote server still has the responsibility for authenticating the user.
Before you begin, ensure that the Xerox Secure Access authentication server has been configured to
point to the printer.
1. At the Authentication Configuration screen click the Configure button next to Device User
Interface Authentication Xerox Secure Access.
2. If the Authentication Solution has been configured correctly the Authentication Solution server
address information displays. If the information is incomplete or incorrect, click Manually
Configure.
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3. Under Server Communication, select the address type and port number. Options are IPv4
Address or Host name.
4. Type the appropriately formatted address and port number.
5. Type the details in the Path field.
Note: Type the HTTP path public/dce/xeroxvalidation/convauth and port number of 1824 to
facilitate communication.
6. If you are using Network Accounting and you want the printer to automatically obtain accounting
information for the user from the Authentication server when the user authenticates, select
Automatically apply Accounting Codes from the server. This reduces the number of screens that
the user sees when they log in at the control panel.
If you want the user to provide accounting data manually at the control panel, select User must
manually enter accounting codes at the device.
7. In the Device Instructional Blocking Window area, type text in the Window Title field to define
a title that will display on the printer’s touch screen.
8. Type text in the Instructional Text field to define a prompt that will show on the printer’s touch
screen to tell the user what they need to do to access the printer.
Note: If the Title and Prompt have been configured on the Xerox Partner authentication server,
then any instructional text that you type will be ignored.
9. Click Save.
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Controlling Access to Tools and Features
Controlling Access for All Users
To lock, unlock, or hide tools and features for all users:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > Access Rights > Tools & Feature Access.
2. Under Presets, select Custom Access.
3. Select Locked or Unlocked. Select Hidden to hides services in the Services Pathway.
4. Controlling Access for an Individual User or Group
If your network is connected to an LDAP server, you can configure network authentication and control
individual user or group access to services and features.
Before you begin:
•
•
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Digital Certificates
A digital certificate must be installed on the printer before you can enable secure HTTP (SSL). A digital
certificate is a set of data used to verify the identity of the holder or sender of the certificate. A
certificate includes the following data:
•
Information about the person, organization, or computer that the certificate is being issued to,
including the name, location, Email address and other contact information.
•
•
•
•
•
Serial number of the certificate
Expiration date of the certificate
Name of the certificate authority that issued the certificate
A public key
A certificate authority’s digital signature
Installing a Digital Certificate
There are three ways to install a certificate on the printer:
•
Create a Self-Signed Certificate. A Self-Signed Certificate is the result when the printer creates its
own certificate, signs it, and creates a public key for the certificate to be used in SSL encryption.
•
Create a request to have a certificate authority, or a server functioning as a certificate authority,
sign a certificate and then upload the certificate to the printer. An example of a server functioning
as a CA is Windows Server running Certificate Services.
•
Install a trusted root certificate created by a CA. For details, see Managing Trusted Certificate
Note: Installing a self-signed certificate is less secure than installing a certificate signed by a
trusted CA. However, if you do not have a server functioning as a certificate authority this is your
only option.
Creating a Self-Signed Certificate
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > Machine Digital Certificate Management.
2. Click Create New Certificate.
3. Select Self Signed Certificate.
4. Click Continue.
5. Complete the form with your 2-Letter Country Code, State/Province Name, Locality Name,
Organization Name, Organization Unit, Common Name, Email Address, and Days of Validity.
6. Click Apply.
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Creating a Request
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > Machine Digital Certificate Management.
2. Click Create New Certificate.
3. Select Certificate Signing Request.
4. Fill out the form with your 2-Letter Country Code, State/Province Name, Locality Name,
Organization Name, Organization Unit, and Email Address.
Note: Values from the form are used to generate a Certificate Signing Request.
5. Click Apply.
6. When the process is complete, you are prompted to save the Certificate Signing Request. Right-
click the link and save the csr.pem file to your computer.
7. Email the file to a trusted certificate authority to be signed.
8. When the signed certificate is received back from the trusted certificate authority, upload the
certificate to the printer. From the Machine Digital Certificate Management page, click Upload
Signed Certificate.
9. Click Browse or Choose File, navigate to the signed certificate in .crt format, and click Open or
Choose.
10. Click Upload Certificate.
Note: The signed certificate must match the CSR created by the printer.
Managing Trusted Certificate Authorities
You can add, delete, or reset trusted certificate authorities (trusted root certificates).
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
To install a root certificate:
1. In CentreWare IS, click Properties > Security > Trusted Certificate Authorities.
2. Click Add.
3. Click Browse or Choose File, navigate to the signed certificate file, then click Open or Choose.
4. Click Upload Certificate Authority. The digital certificate displays in the list of Installed
Certificates.
To delete a certificate:
1. Select a certificate from the list.
2. Click Delete.
3. Click OK to acknowledge the warning message.
4. To delete all certificates, click Reset.
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Downloading the Generic Xerox CA
If the printer does not have a trusted root certificate, or if a self-signed certificate is installed, users
may see an error message related to the certificate when attempting to connect to the printer using
CentreWare IS. To resolve this, install the generic Xerox Root CA Certificate in your Web browser. For
details, see your Web browser’s help.
To download the Xerox Root CA certificate, click Download the Generic Xerox Device CA, and save the
file on your computer.
The printer can sign its own certificate signing request (CSR) by using the Xerox generic CA.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > Trusted Certificate Authorities.
2. Under Installed Certificates, right-click the Download the Generic Xerox Device CA.
3. Select Save Target As.
4. Browse to the location where you want to save the cacert.pem file and click Save.
The cacert.pem certificate can now be used to upload to any printer requiring a Machine Root
Certificate.
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Secure HTTP (SSL)
You can encrypt all data sent over HTTP by establishing an encrypted SSL connection. You can enable
SSL encryption for the following services:
•
•
•
•
•
•
Configuring the printer in CentreWare IS
Printing from CentreWare IS
Printing using IPP
Managing scan templates
Workflow scanning
Network accounting
Before you begin:
•
•
•
DNS must be enabled and configured.
Ensure that the date and time configured on the printer is correct. This is used to set the start time
for self signed certificates.
Enabling Secure HTTP (SSL)
To enable Secure HTTP:
Notes:
•
A digital certificate must be installed on the printer before you can enable Secure HTTP.
•
If your printer is locked, you must log in as a system administrator. For details, see
1. In CentreWare IS, click Properties > Protocols > HTTP.
2. Under Secure HTTP (SSL) select Enabled if required.
Note: If Secure HTTP is enabled, to access CentreWare IS, all pages will contain https:// in the URL
for the Web page.
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IPsec
Internet Protocol Security (IPsec) is a group of protocols used to secure Internet Protocol (IP)
communications by authenticating and encrypting each IP data packet. It allows you to control IP
communication by creating protocol groups, policies, and actions for the following:
•
•
•
•
•
•
•
•
DHCP v4/v6 (TCP and UDP)
DNS (TCP and UDP)
•
•
•
•
•
•
•
LPR Print (TCP port 515)
Port 9100 Print (TCP port 9100)
SMTP (TCP/UDP port 25)
FTP (TCP)
HTTP (Scan Out, TCP port 80)
HTTPS (Scan Out, TCP port 443)
HTTPS (Web Server, TCP port 443)
ICMP v4/v6
SNMP (TCP/UDP port 161)
SNMP Traps (TCP/UDP port 162)
WS-Discovery (UDP port 3702)
Up to 10 additional services
IPP (TCP port 631)
Enabling IPsec
Notes:
•
Secure HTTP (SSL) must be enabled with an installed digital certificate before you can
enable IPsec.
•
If your printer is locked, you must log in as a system administrator. For details, see
1. In CentreWare IS, click Properties > Security > IP Sec.
2. Under Enablement, select Enabled.
3. Click Apply.
Managing Actions
Use actions to more specifically manage how IPSec controls dependent protocols.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
Creating a New Action
1. In CentreWare IS, click Properties > Security > IPSec.
2. Click Actions.
3. Click Add New Action.
4. On the Step 1 of 2 page, under IP Action Details, type in the Name. This field is required.
5. In the Description field, type a description for the action, if desired.
6. Under Keying Method, select Manual Keying or Internet Key Exchange (IKE).
Note: Select Manual Keying if client devices are not configured for or do not support IKE.
7. If you selected IKE, under Pre-shared Key Passphrase, type the passphrase, then click Next.
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8. Configure selected settings below.
Manual Keying Settings
Manual Keying is used when client systems either do not support IKE or are not configured for IKE.
1. Under IPsec Mode, select Transport Mode or Tunnel Mode.
Note: Transport mode only encrypts the IP payload whereas Tunnel mode encrypts the IP header
and the IP payload. Tunnel mode provides protection for an entire IP packet by treating it as an
Authentication Header (AH), or Encapsulating Security Payload (ESP).
2. If you select Tunnel Mode, under Enable Security End Point Address, select the address type.
Options are Disabled, IPv4 Address, or IPv6 Address.
3. Under IPsec Security, select ESP, AH, or BOTH.
4. In the Security Parameter Index: IN field.
5. In the Security Parameter Index: OUT field, type a 32-bit number larger than 256 that identifies
the outbound Security Association (SA).
6. Under Hash, select an option:
•
•
•
Secure Hash Algorithm 1 (SHA1): SHA1 is a one-way hashing algorithm that produces a 128-
bit hash. It is considered stronger than MD5 for security, but slower for encryption speed.
Method Digest 5 (MD5): MD5 is a one-way hashing algorithm that produces a 128-bit hash.
It is considered weaker than MD5 for security, but faster for encryption speed.
None
7. Under Enter Keys as, select ASCII format or Hexadecimal number.
8. Type the following keys:
•
•
Hash Key: IN (20 characters)
Hash Key: OUT (20 characters)
9. If ESP or BOTH were selected as the IP Security type, select the Encryption Method (3DES, AES, or
None) then type the following:
•
•
Encryption Key: IN (24 characters)
Encryption Key: OUT (24 characters)
10. Click Save.
Internet Key Exchange Settings
IKE is a keying protocol that allows automatic negotiation and authentication, anti-replay services, CA
support, and the ability to change encryption keys during an IPSec session. IKE is generally used as part
of virtual private networking.
IKE Phase 1 authenticates the IPSec peers and sets up a secure channel between the peers to enable
IKE exchanges. IKE Phase 2 negotiates IPSec SAs to set up the IPSec tunnel.
1. Under IKE Phase 1, in the Key Lifetime field, type length of time this key will live in Seconds,
Minutes, or Hours. When a key reaches its lifetime, the SA is renegotiated and the key is
regenerated or refreshed.
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Note: DH is a public-key cryptography scheme that allows two parties to establish a shared secret
over an insecure communications channel. It is also used within IKE to establish session keys.
2. Select the DH Group. Options are:
•
•
Group 2: Provides a 1024-bit Modular Exponential (MODP) keying strength.
Group 14: Provides a 2048-bit MODP keying strength.
3. Select one or more of the following Hash - Encryption algorithms:
•
•
•
•
SHA1 - Advanced Encryption Standard (AES)
SHA1 - Triple Data Encryption Standard (3DES)
MD5 - AES
MD5 - 3DES
Notes:
•
•
3DES is a variation on DES that uses a168-bit key. 3DES is more secure than DES.
AES is more secure than 3DES.
4. Under IKE Phase 2, select the IPsec Mode. Options are Transport Mode or Tunnel Mode.
Note: Transport mode only encrypts the IP payload whereas Tunnel mode encrypts the IP header
and the IP payload. Tunnel mode provides protection for an entire IP packet by treating it as an
Authentication Header (AH), or Encapsulating Security Payload (ESP).
5. If you select Tunnel Mode, under Enable Security End Point Address, select the address type.
Options are Disabled, IPv4 Address, or IPv6 Address.
6. Under IPsec Security, select ESP, AH, or BOTH.
7. Type the Key Lifetime, and select the units; Seconds, Minutes, or Hours.
8. Under Perfect Forward Secrecy (PFS), select None, Group 2, or Group 14.
Note: PFS is disabled by default. PFS allows faster IPSec setup, but is not very secure.
9. Under Hash, select from the following:
•
•
•
SHA1
MD5
None
10. If you selected ESP or BOTH for the IPsec Security type, select one or more of the following
Encryption types:
Note: Encryption will not display if IPsec Security is set to AH.
•
•
•
AES
3DES
Null
11. Click Save.
Editing or Deleting an Action
To edit or delete an action, select the action from the list, then click Edit or Delete.
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Managing Protocol Groups
Protocol groups are logical groupings of selected protocols based on service type, service name, port
number, device type. If you want to apply specific security policies only to some protocols, use a group
to define these.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
Creating a New Protocol Group
1. In CentreWare IS, click Properties > Security > IPSec.
2. Click Protocol Groups.
3. Click Add New Protocol Group.
4. Type a Name and a Description for the group.
5. Under Service Name, select the protocols that you want to add to the group.
6. If you want to control a TCP or UDP service that is not in the list, under Custom Protocols type a
name for the service and select the check box under Service Name.
7. Select TCP or UDP from the Protocol drop-down menu.
8. Type the port number, and specify if the printer is the server or client.
9. Click Save.
Editing or Deleting a Protocol Group
To edit or delete a protocol group, select the protocol group from the list, and click Edit or Delete.
Managing Host Groups
Host groups are groupings of computers, servers, or other devices that you want to control using
security policies.
Creating a New Host Group
1. In CentreWare IS, click Properties > Security > IPSec.
2. Click Host Groups.
3. Click Add New Host Group.
4. Type a Name and a Description for the group.
5. Under Address List, select IPv4 or IPv6.
6. Select an Address Type. Options are Specific, All, or Subnet.
7. Type the appropriately formatted IP address.
8. To continue to add addresses to the group, click Add.
9. To delete addresses, next to any address, click Delete.
10. Click Save.
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Editing or Deleting a Host Group
To edit or delete a host group, select the host group from the list, and click Edit or Delete.
Managing Security Policies
IPSec security policies are sets of conditions, configuration options, and security settings that enable
two systems to agree on how to secure traffic between them. You can have multiple policies active at
the same time, however the scope and policy list order may alter the overall policy behavior.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
Defining a Security Policy
1. In CentreWare IS, click Properties > Security > IPSec.
2. Click Security Policies.
3. Under Define Policy, select a Host Group from the drop-down menu.
4. Select a Protocol Group from the drop-down menu.
5. Select an Action from the drop-down menu.
6. Click Add Policy.
Prioritizing a Security Policy
To prioritize policies, under Saved Policies, select the policy you want to move, then click Promote or
Demote.
Editing or Deleting Security Policies
To delete a policy, under Saved Policies, highlight the policy and click Delete.
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802.1X
802.1X is an Institute for Electrical and Electronics Engineers (IEEE) standard that defines a method for
port-based network access control or authentication. In an 802.1X secured network, the printer must
be authenticated by a central authority, typically a RADIUS server, before it can access the physical
network.
You can enable and configure the printer to be used in an 802.1X secured network.
Before you begin:
•
•
•
Ensure your 802.1X authentication server and authentication switch are available on the network.
Determine the supported authentication method.
Create a user name and password on your authentication server.
Enabling and Configuring 802.1X
You can enable 802.1X settings from the printer control panel or in CentreWare IS.
Notes:
•
Changing and applying 802.1X settings causes the printer to restart. The printer may be
offline for several minutes.
•
If your printer is locked, you must log in as a system administrator. For details, see
At the Control Panel
1. Press the Machine Status button, then touch the Tools tab.
2. Touch Network Settings > Advanced Settings.
3. Touch Continue.
4. Touch 802.1X.
5. Touch Enable.
6. Touch Authentication Method and select the method used on your network. Options are
•
•
•
EAP-MD5,
PEAPv0/EAP-MS-CHAPv2
EAP-MS-CHAPv2
7. Touch Username.
8. Type the user name required by your authentication switch and server using the touch-screen
keyboard.
9. Touch Password, and type the password using the touch-screen keyboard.
10. Touch Save, and Save again.
11. Touch Close.
In CentreWare IS
1. Click Properties > 802.1X.
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2. Under Protocol, select Enable 802.1X.
3. Under Authentication Method, select the method used on your network. Options are:
•
•
•
EAP-MD5
PEAPv0/EAP-MS-CHAPv2
EAP-MS-CHAPv2
4. Type the User Name (Device Name) required by your authentication switch and server.
5. Type the Password, then retype it.
6. Enable Save to save new password.
7. Click Apply.
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Stored Data Encryption
All data on the printer’s hard drive can be encrypted to protect it from unauthorized access in the event
the drive is removed.
To enable User Data Encryption:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > User Data Encryption.
2. Under User Data Encryption Enablement select Enabled.
3. Click Apply.
CAUTION: The printer will restart. This may result in a loss of user data and will interrupt or delete
current jobs. Xerox recommends that you back up jobs and folders before enabling. For details, see
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Overwriting Image Data
To ensure that image data on the printer’s hard drive cannot be accessed, you can delete and overwrite
image data. Image data is any and all in-process or temporary user data on the disk, such as current
jobs, queued jobs, temporary scan files, but not saved jobs or folders.
Manually Deleting Image Data
To manually delete image data on the printer’s hard drive:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > On Demand Overwrite > Manual.
2. Under Standard, click Start to delete all data except:
•
•
•
•
Jobs and folders stored by the Reprint Saved Jobs service
Jobs stored by the Scan to Mailbox service
Speed dial entries in the Fax Address Book
Internet Fax mailbox contents
Note: Depending on how many files are being deleted, the printer can be offline for up to 20
minutes while data is being deleted.
Manually Deleting All Image Data
To manually delete all image data on the printer’s hard drive:
CAUTION: All image data will be deleted.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > On Demand Overwrite > Manual.
2. Under Full, click Start to delete all data.
Note: Depending on how full the hard drive is, the printer can be offline for up to 60 minutes while
data is being deleted.
Scheduling Routine Deletion of Image Data
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > On Demand Overwrite > Scheduled.
2. To enable Scheduled On Demand Overwrite, under Frequency, select how often you want data to
be deleted: Daily, Weekly or Monthly.
3. Under Time, type the time of day that you want data to be deleted.
4. If you selected Weekly or Monthly frequency, under Day of Week or Day of Month, select the
day that you want data to be deleted.
5. Under Type, select Full to completely delete all data, or Standard to delete all data except:
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•
•
•
•
Jobs and folders stored by the Reprint Saved Jobs service
Jobs stored by the Scan to Mailbox service
Fax Dial Directories
Fax Mailbox contents
CAUTION: If you select Full, all image data will be deleted.
6. Click Apply.
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IP Filtering
You can prevent unauthorized network access by blocking or allowing data sent from particular IP
addresses.
Creating an IP Filter Rule
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > IP Filtering.
2. Click Add.
3. From the Protocol drop-down menu, select the protocol to apply the rule to. Options include All,
TCP, UDP, or ICMP.
4. From the Action drop-down menu, select how you want the filter to handle the incoming packet.
Select Reject if you want the printer to reject the packet and send an ICMP message back to the
source host. Select Drop if you want the printer to ignore the packet.
5. From the Move This Rule To drop-down menu, select either End of List or Beginning of List.
Actions are performed in the order defined on the rule list.
Note: You can also arrange the rule execution order on the main IP Filtering page.
6. Type the Source IP Address.
7. Type a number for the Source IP Mask that will use this rule. The allowable range of 0 to 32
corresponds to the 32-bit binary number comprising IP addresses. A number of 8, for example,
represents a Class A address (mask of 255.0.0.0). The number 16 represents a Class B address
(mask of 255.255.0.0). The number 24 represents a Class C address (mask of 255.255.255.0).
8. Source Port: This selection is only available when the Protocol is set to TCP or UDP. Type the
originating port, if applicable, that the rule has been created to handle. If the incoming packet
does not originate from this source port, the rule will not be applied.
9. Destination Port: This selection is only available when the Protocol is set to TCP or UDP. Type the
destination port that the rule has been created to handle. If the incoming packet is not sent to
this port, the rule will not be applied.
10. ICMP Message Type: This selection is only available when the protocol is set to ICMP. Select
which ICMP Message type the rule is meant to handle.
11. Click the Apply.
Note: Settings are not applied until you restart the printer.
Editing or Deleting IP Filter Rules
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > IP Filtering.
2. Click an IP filter rule.
3. To edit a rule, click Edit and edit the rule. Click Apply.
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4. To delete a rule, click Delete. Click OK to confirm.
Arranging the Execution Order of IP Filter Rules
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > IP Filtering.
2. Click an IP filter rule.
3. Under Move selected rule to position, select the position and click Move.
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Audit Log
When the Audit Log feature is enabled, the printer begins recording events that happen on the printer.
You can download the Audit Log as a tab-delimited text file, and review it to find security breaches and
assess the printer’s security.
Enabling Audit Log
Notes:
•
Secure HTTP (SSL) must be enabled before you can enable Audit Log. For details, see
•
If your printer is locked, you must log in as a system administrator. For details, see
1. In CentreWare IS, click Properties > Security > Audit Log.
2. Click Enabled under Enabling Audit Log on machine.
3. Click Apply.
Saving an Audit Log
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Security > Audit Log.
2. Click Save.
3. Right-click the Download Log link and save the compressed auditfile.txt.gz file to your computer.
4. Extract the Auditfile.txt text file, and open it in a spreadsheet application that can read a tab-
delimited text file.
Interpreting the Audit Log
The Audit Log is formatted into ten columns
•
•
•
•
Index: Column 1 lists a unique value that identifies the event.
Date: Column 2 lists the date that the event happened in mm/dd/yy format.
Time: Column 3 lists the time that the event happened in hh:mm:ss format.
Event ID: Column 4 lists the type of event. The number corresponds to a unique description. For
•
Event Description: Column 5 lists an abbreviated description of the type of event. For details, see
Notes:
•
One audit log entry is recorded for each network destination within a Workflow Scanning
scan job.
•
•
For Server Fax jobs: One audit log entry is recorded for each Server Fax job.
For Email jobs: One audit log entry is recorded for each SMTP recipient within the job.
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•
Other Event Details: Columns 6-10 list other information about the event, such as:
•
Identity: User Name, Job Name, Computer Name, Printer Name, Folder Name, or Accounting
Account ID (when Network Accounting is enabled).
Note: Network Authentication must be configured to record the user's name in the Audit Log.
•
•
Completion Status
Image Overwrite Status: The status of overwrites completed on each job. Immediate Image
must be enabled.
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Saving and Reprinting Jobs
The Reprint Saved Jobs feature allows you to save a print job on the printer so that it can be printed at
any time.
Enabling the Reprint Saved Jobs Feature
Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
1. In CentreWare IS, click Services > Reprint Saved Jobs > Enablement.
2. Under Enablement, select Enabled, then click Apply.
Saving and Printing Jobs
Saving a Job from Your Computer
1. With your file open, from your application’s File menu, click Print. The application Print window
displays.
2. Select your printer from the Printer Name drop-down menu.
3. Click Properties to access the print settings for the job.
4. On the Paper/Output tab, click the Job Type drop-down menu, then select Saved Job. The Saved
Job options display.
5. To save the job for printing later, select Save, or to both store the job and print it immediately,
select Save and Print.
6. Type in a Job Name for the job or select Use Document Name to use the file name of the
document being submitted.
7. Select the folder to use to save the job from the Save in Folder drop-down menu. You can save the
file to the Default Public Folder or you can create a new public folder to use for your job.
8. To save your job to a different folder, type the name of the folder or type a path including the new
folder name that you want to create, then click OK.
9. To save your job as a secure job, type in and retype a 4-10 digit passcode in the passcode fields
then click OK. For details on the Secure Job feature, see the User Guide at
10. Click OK to save the settings.
Saving and Printing a Job in CentreWare IS
You can save and reprint jobs from the Print tab in CentreWare IS. The job submitted must be a print
ready file, such as a PDF or PostScript file.
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Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
1. In CentreWare IS, select Print to access the Job Submission page.
2. Type the name of the file or click Browse to locate the file on your computer.
3. From the Job Type drop-down menu select Save Job for Reprint. The Saved Job options display.
4. To save the job for printing later, select Save or select Save and Print to store and print the job
immediately.
5. Type in a Job Name for the job or select use the file name of the document being submitted.
6. From the Save in Folder drop-down menu, select the folder to use for the saved job.
Note: You can also use the Default Public Folder or create a new public folder for your jobs.
7. If you want to secure your saved job, select Secure Saved Job. Type in and retype a 4-10 digit
passcode in the Passcode and Confirm Passcode fields.
8. Select printing options and output destination for the job as desired.
9. Click Submit Job. Jobs are placed in the folder specified on the printer and can be accessed and
printed as many times as desired.
Creating and Managing Folders
By default, if Reprint Saved Jobs is enabled, jobs will be saved in the Default Public Folder. To create
new folders or manage folders, use the Saved Jobs page.
To access the Saved Jobs page, in CentreWare IS, click Jobs > Saved Jobs. The Reprint Saved Jobs
page displays.
Creating a New Folder
Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
1. In CentreWare IS, click Jobs > Saved Jobs.
2. Under Folder Operations, click Create New Folder.
3. Type the desired Name for the folder. Leave the folder permissions set to Public.
Note: Private and Read-only folders are not supported.
4. Click Apply to save your settings.
The new folder displays under Folders in the list.
Managing Folders
You can easily modify or delete folders created on the printer to save reprint jobs.
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Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
To edit a folder:
1. In CentreWare IS, click Jobs > Saved Jobs.
2. Click Manage Folders; the list of existing folders displays.
3. To edit a specific folder, click the pencil icon next to the folder name. The Edit Folder Properties
page displays.
You can rename the folder and change folder permissions, if allowed.
4. Click Apply to accept the current settings or Cancel to retain the previous settings.
To delete a folder:
1. In CentreWare IS, click Jobs > Saved Jobs.
2. Click Manage Folders; the list of existing folders displays.
3. Select the folder you want to delete; the Delete Folder button activates.
4. Click Delete Folder; a dialog box displays warning you that the delete is permanent. Click OK to
delete the folder or Cancel to exit without saving.
Backing up Saved Jobs
Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
To back up saved jobs to an FTP file repository:
1. In CentreWare IS, click Services > Reprint Saved Jobs > Backup Jobs.
2. Under Settings, select FTP as the protocol.
3. Select the address type and Port for the FTP server to be used to backup jobs. Options are IPv4
Address, IPv6 Address, or Host Name.
4. Type the appropriately formatted address in the IP Address: Port field. The default port number is
21.
5. In the Document Path field, specify the path to the file repository.
6. In the File Name field, type the name for the backup. This name will be appended to the end of
the document path.
7. In the Login Name field, type the login name for the FTP server.
8. Type a Password and Retype Password.
9. Enable Select to Save New Password.
10. Click Start to begin the back up or Undo to retain the previous settings.
Restoring Saved Jobs
CAUTION: When you restore backed-up jobs, existing stored jobs are overwritten, and the Default
Public Folder will be empty.
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Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
To restore jobs from an FTP file repository:
1. In CentreWare IS, click Properties > Services > Reprint Saved Jobs > Restore Jobs.
2. Under Settings, select FTP as the protocol.
3. Select the address type and Port for the server to use to restore saved jobs from. Options are IPv4
Address, IPv6 Address, or Host Name.
4. Type the appropriately formatted address in the IP Address: Port field. The default port number is
21.
5. In the Document Path field, specify the path to the file repository.
6. In the File Name field, type the name for the backup to restore. This name will be appended to
the end of the document path.
7. In the Login Name field, type the login name of the FTP server.
8. Type a Password and Retype Password.
9. Enable Select to Save New Password.
10. Click Start to begin restoring Saved Jobs or Undo to retain the previous settings.
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Managing Banner Sheet Printing Options
You can set the printer to print a Banner Sheet with each print job. The banner sheet contains
information identifying the user and job name. This option can be set in the print driver, in
CentreWare IS, or at the printer control panel.
Note: Banner sheet printing must be enabled in the print driver. It must also be enabled at the
control panel, or in CentreWare IS or a banner sheet will not print. You can allow the print driver to
override this setting in CentreWare IS or at the control panel. For details, see Managing Banner
Managing Banner Sheet Print Options in CentreWare IS
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Printing > General.
2. Under Banner Sheets, clear the Enabled check box.
3. Under Allow the Print Driver to Override, select:
•
Yes if you want the Print Driver options to override any options set in CentreWare IS or on the
printer control panel.
•
No if you want CentreWare IS or the Control Panel to override printer driver banner sheet
settings.
4. Click Apply to accept the current settings or Undo to retain the previous settings.
Managing Banner Sheet Print Options at the Control Panel
1. At the printer control panel, press the Machine Status button, then touch Tools.
2. Touch Service Settings.
3. Touch Job Sheets > Banner Sheets.
Note: The default setting for Banner Sheets is Enabled.
4. Under Print Banner Sheets touch Off.
5. Under Print Driver Override, touch Yes. if you want to allow the printer driver banner sheet
settings to override the default settings from CentreWare IS or from the printer control panel.
Note: The default setting for Allow Print Driver to Override is Yes.
6. Touch Save.
Setting Banner Sheet Identification Options
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
You can specify the user and job information that display on the banner sheet.
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Setting Banner Sheet Identification Options in CentreWare IS
1. In CentreWare IS, click Properties > Services > Printing > General.
2. Under Banner Sheet Identification, click the down arrow and select an option:
•
Job Owner User ID and Job Name: This format displays on the banner sheet as:
User ID: x1234
Job Name: [Application Name] - filename.xxx
•
Xerox Accounting User ID and Job Name: This options requires Network Accounting to be
enabled in the printer driver before this option displays on banner sheets. This option displays
on the banner sheet as:
User ID: johndoe
Job Name: [Application Name] - filename.xxx
•
Generic User ID and Job Number: This format displays on the banner sheet as:
User ID: Remote
Job Name: Job [#]
Note: Generic User ID and Job Number are recommended for printing non-latin jobs, such as
Arabic.
Setting Banner Sheet Identification Options at the Control Panel
1. Press the Machine Status button, then touch Tools.
2. Touch Service Settings.
3. Touch Job Sheets > Banner Sheets.
4. Under Banner Sheet Identification, touch the down arrow and touch an option:
•
Job Owner User ID and Job Name: This format displays on the banner sheet as:
User ID: x1234
Job Name: [Application Name] - filename.xxx
•
Xerox Accounting User ID and Job Name: This options requires Network Accounting to be
enabled in the printer driver before this option displays on banner sheets. This option displays
on the banner sheet as:
User ID: johndoe
Job Name: [Application Name] - filename.xxx
•
Generic User ID and Job Number: This format displays on the banner sheet as:
User ID: Remote
Job Name: Job [#]
Note: Generic User ID and Job Number are recommended for printing non-latin jobs, such as
Arabic.
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UNIX, Linux, and AS/400 Printing
UNIX-based printing uses LPD/LPR port 515 or lp to port 9100 to provide printer spooling and network
print server functionality. Xerox printers can communicate using either protocol.
Xerox Services for UNIX Systems (XSUS)
XSUS is an application that allows you to manage and print to multiple printers in UNIX and Linux
environments. With XSUS you can:
•
•
•
•
Configure and check the status of network connected printers.
Set up a printer on your network as well as monitor the operation of the printer once installed.
Perform maintenance checks and view supplies status at any time.
Provide a common look-and-feel across the many different suppliers of UNIX and Linux operating
systems.
Supported Printing Models
•
Workstation-to-printer (Peer-to-Peer): Print jobs are processed and spooled locally on your
computer, then sent directly to the printer. XSUS must be installed on each computer.
•
Workstation-to-Server (Client-Server): Print jobs are processed and spooled on your computer
and then sent to the printer to be printed. This model requires XSUS to be installed on both the
server and on the computer.
•
•
Server Based: Print jobs are sent unprocessed from your computer and are spooled on the server
and then sent to the printer. This model requires XSUS to be installed on the server only. Individual
computers can print to the printer by setting up a generic lp or lpr queue pointing to the queue on
the print server.
Network Information Service (NIS) Based: NIS uses a printer configuration map on the server.
When new printer queues are added to a print server, only the configuration file in the master NIS
server must be updated. NIS clients can then print to any of the queues listed on the server map
without setting up local queues.
Note: Consult your UNIX or Linux operating system manual for more information on how to set up
NIS-based printing.
Installing XSUS
Before you begin:
Note: You must have root or superuser privileges to install XSUS.
Obtain the latest software from the Xerox website.
Locate the Installation Files
1. Open a Web browser and type www.xerox.com.
2. On the Xerox Support Page, click Support and Drivers.
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3. Click Support & Drivers > Multifunction > WorkCentre > 7755/7765/7775 Multifunction
Printer > Drivers & Downloads.
4. In the Operating System list, select UNIX, Linux, or Sun Solaris.
5. In the language list, select language.
6. Click Go.
You must download the following two .tgz files:
1. Printer Model Package file which contains ppd files for all printer models. The file name is
PrinterPkgXPXX_20xx_xx_xx.tgz.
2. Printer Driver for your operating system. The available files are:
•
•
•
•
XeroxAIXpowerpcxpxx_x.xx.xx.tgz for the IBM RS6000 family.
XeroxHPUXXPXX_x.xx.xx.tgz to support HP workstations.
XeroxLinuxi386XPXX_x.xx.xx.tgz to support Linux environments.
XeroxSolarisXPXX_x.xx.xx.tgz for Sun Solaris systems.
Note: Each of the .tgz files, when expanded, will require approximately four times the file size in
disk space.
Download the Files
1. Set up a temporary directory to download the files.
2. Download the printer driver and Printer Model Package .tgz files to the temporary directory.
Note: Each expanded .tgz file requires as much as four times its original size in disk space.
3. At the UNIX command line, type gzip -dfv {filename.tgz} then press Return or Enter. The
{filename} must include a .tgz extension.
4. Type tar -xvf {filename.tgz} then press Return or Enter.
5. The files are expanded and two directories are created with names that match the printer driver
and Printer Model Package .tgz file names.
Note: The expansion steps must done for both .tgz files.
Perform the Installation Procedure
1. Change to the directory created by the expansion of the Code .tgz file.
2. On the command line, type ./setup then press Return or Enter.
3. Change to the directory created by the expansion of the Printer Definition .tgz file.
4. Type ./setup then press Return or Enter.
The installation creates a Xerox directory in /usr or /opt depending on your operating system.
Launch XSUS
To launch XSUS from a terminal window prompt as root, type xpadmin, then press Enter or Return.
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Note: XSUS automatically detects if your system’s X server is able to run in graphical mode or not
and starts accordingly.
For more information on managing printers and queues through XSUS, see the XSUS Administrator
Online Help.
Printing from a Linux Workstation
Ensure that CUPS is installed and running on your workstation. The instructions for installing and
building CUPS are contained in the CUPS Software Administrators Manual, written and copyrighted by
Easy Software Products.
Note: For complete information on CUPS printing capabilities, see the CUPS Software Users
Installing the Xerox PPD on the Workstation
The Xerox PPD for CUPS is available on the Xerox website. Download the file and follow the instructions
that come with it.
1. Open a Web browser and type www.xerox.com.
2. On the Xerox Support Page, click Support and Drivers.
3. Click Support & Drivers > Multifunction > WorkCentre > 7755/7765/7775 Multifunction
Printer > Drivers & Downloads.
4. In the Operating System list, select UNIX.
5. In the language list, select language.
6. Click Go.
7. Select the PPD.
Copy the PPD into your CUPS ppd/Xerox folder on your workstation. If you are unsure of the folder's
location, use the Find command to locate the ppd's.
Adding the Xerox Printer
1. Verify that the CUPS daemon is running.
2. Open a Web browser and type http://localhost:631/admin, then click Enter or Return.
3. In User ID, type root. For password, type the root password.
4. Click Add Printer and follow the on screen prompts to add the printer to the CUPS printer list.
Printing with CUPS
CUPS supports the use of both the System V (lp) and Berkeley (lpr) printing commands.
1. To print to a specific printer in System V, type: lp -dprinter filename, then click Enter.
2. To print to a specific printer in Berkeley, type: lpr -Pprinter filename, then click Enter.
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AS/400
Xerox provides Work Station Customization Object (WSCO) files to support AS/400 or Iseries, V5R2 or
later. The WSCO is a file that provides printer-specific PCL codes that the host print transform uses to
select the correct tray, duplex option, font size and type, and orientation.
The XTOOLSxxxx library provides a source WSCO for each supported Xerox printer or device. You only
need to download and install the library once.
Notes:
•
The host print transform only works on files that are of the type AFPDS and SCS. PIDS
formatted printer files must be recreated as type AFPDS to use the WSCO for printing.
•
•
You must have IOSYSCFG permissions to create a device description or a remote queue.
For details on AS/400, refer to the IBM AS/400 Printing V, (Red Book), available on the
IBM website.
Installing the WSCO and Setting up Print Queues
For detailed instructions on installing the library and setting up print queues, refer to the installation
instructions that are included with the library.
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Managing Copy Functions
Specifying Default Copy Settings
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab, then touch Service Settings.
3. Touch Copy Service Settings.
Note: If Copy Service Settings do not display, verify the feature is not hidden or disabled. For
4. Touch Feature Defaults.
5. Make the desired changes to the settings on the following tabs:
•
Copy: Update Output Color, Reduce/Enlarge settings, Paper Supply, 2-Sided Copying, and
Copy Output settings.
•
•
•
Image Quality: Update Image Options, Image Enhancement, and Color Balance settings.
Layout Adjustment: Update Original Size, Image Shift, and Edge Erase settings.
Output Format: Set Annotations for copy jobs.
Note: You must touch Save after changing settings on each tab.
6. Touch Save Defaults.
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Managing Copy Functions
Changing the Reading Order
You can change:
•
The order that pages are scanned in books. This impacts the Book Copy and Book Fax
features.
•
The order that pages are printed. This impacts the Page Layout and Booklet Creation
features.
Notes:
•
•
Reading order is left-to-right by default.
If your printer is locked, you must log in as a system administrator. For details, see
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Service Settings.
3. Touch Copy Service Settings.
Note: If Copy Service Settings do not display, verify the feature is not hidden or disabled. For
4. Touch Reading Order Options.
5. Under Scan Order, touch Show Reading Order.
6. Touch either Left to Right or Right to Left.
7. Under Print Order, touch Show Reading Order.
8. Touch either Left to Right or Right to Left.
9. Touch Save.
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Managing Copy Functions
Creating Copy Feature Presets
You can define copy feature presets for the following features:
•
•
•
Edge Erase
Image Shift
Reduce/Enlarge
To access the copy presets screen:
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab, then touch Service Settings.
3. Touch Copy Service Settings.
Note: If Copy Service Settings do not display, verify the feature is not hidden or disabled. For
Edge Erase Presets
To create an Edge Erase Preset:
1. Touch Edge Erase Presets.
2. To create a new preset, touch Presets, then touch Available in the list of presets.
3. Touch Name at the bottom of the window, then, using the touch screen keyboard, touch Clear
Text,
4. Enter the name of the new preset,
5. Touch Save.
To edit an existing preset, touch Presets, then touch the desired preset.
1. Touch Side 1, then touch the arrows to change the amount to erase from each edge.
2. Touch Side 2, then touch the arrows to change the amount to erase from each edge, or touch
Mirror Side 1.
3. Touch Save.
Image Shift Presets
To change the presets for shifting the image on the page:
1. Touch Image Shift Presets.
2. Touch Presets, then touch the desired preset.
3. Touch the arrows to change the amount of Up/Down and Left/Right shift for Side 1 and Side 2.
4. Touch Save.
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Reduce/Enlarge Presets
To change the presets for reducing or enlarging images:
1. Touch Reduce/Enlarge Presets.
2. To change a proportional preset, touch Proportional %, touch the desired preset between 1 and
10, then type the percentage using the touch-screen keypad.
3. To change a preset that uses an independent percentage for the width and length of the image,
touch Independent X-Y%.
4. Touch the X and Y for the preset you want to change, type the scale percentage using the touch-
screen keypad.
5. Touch Save.
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Scanning to a Folder on the Printer
The Scan to Mailbox feature allows users to scan files to mailboxes, which are folders created on the
printer’s hard drive. These files can then be retrieved through CentreWare IS. This feature provides
scanning capability without the need to configure a separate server.
Notes:
•
This feature requires the Network Scanning and Email Feature Enablement Kit to be
installed on your printer. For more information, see your Xerox Sales Representative.
•
For instructions explaining how to use this feature, see the User Guide at
Before you begin:
Install the Network Scanning and Email Feature Enablement Kit. See your Xerox Service Representative
for more information.
Enabling or Disabling Scan to Mailbox
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Scan to Mailbox > Enablement.
2. Select Enable Scan to Mailbox.
Note: Once you enable Scan to Mailbox, the created mailboxes display in Workflow Scanning.
3. To have mailboxes display on the Scan tab in CentreWare IS, select On Scan tab, view Mailboxes
by default.
4. Click Apply.
Setting Scan Policies
Scan policies allow you manage how users are allowed to scan files, create folders, and assign
passwords to their folders on the printer.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Properties > Services > Scan to Mailbox > Scan Policies.
2. Under Scan Policies, select or clear:
•
•
•
Allow scanning to Default Public Folder: Enable this option to allow users to scan to the
Default Public Folder without requiring a password.
Require per job password for public folders: Enable this option to require users to type the
folder password for every job they scan to the public folder.
Allow additional folders to be created: Enable this option to allow users to create additional
public or private folders on the printer. If Require password when creating additional
folders is disabled, assigning a password to the folder is optional.
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Note: If Allow additional folders to be created is disabled, the Create Folder button does not
display on the Scan tab.
•
•
•
Require password when creating additional folders: Enable this option to require users to
type a new password every time they create a new folder. This feature only allows users to
create private folders.
Prompt for password when scanning to private folder: Enable this option to require users to
type the private folder password at the control panel every time they scan a job to that
private folder.
Allow access to job log data file: Enable this option to allow users to print a job log
containing details for any scanned image. Third-party applications can be used to search, file,
and distribute jobs based on job log information.
3. Click Apply.
Managing Folders and Scanned Files
Creating and Editing a Folder
By default, all users are allowed to scan to the Default Public Folder. Users can create and edit
additional folders if this option has been enabled in Scan Policies. For details, see Setting Scan Policies
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
To create a folder:
1. In CentreWare IS, click Scan.
2. Under Display, select Mailboxes.
3. Under Scan to Mailbox, click Create Folder.
4. Type a name for the folder.
5. If required, type a password, then retype the password again to verify.
6. Click Apply.
To change the folder password or delete the folder, click Modify Folder.
To edit the default scan settings for the folder, click Personalize Settings. Click Edit to edit the scan
settings. For details, see CentreWare IS Help.
Deleting Scanned Files
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Scan to Mailbox > Files.
2. To immediately remove files from the server, select an option:
•
•
Delete all files now to delete all files on the server.
Delete all files older than to delete files older than a specified number of days. Type a
number to specify number of days old the file must be to be deleted.
3. Click Delete Files.
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4. To schedule files to be deleted regularly, under Schedule Cleanup of Folder Files, specify the files
that you want to delete, and set the time when you want files to be deleted.
5. Click Apply.
Delete Scan Folders
You can modify or delete scan folders from two locations in CentreWare IS. Deleting folders from either
location deletes them from the printer.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
To delete folders from the Properties tab:
1. In CentreWare IS, click Properties > Services > Scan to Mailbox.
2. Select the folder to delete, then click Modify Folder.
3. Under Remove folder from device, click Delete Folder.
To delete folders from the Scan tab:
1. In CentreWare IS, click Scan.
2. Under Display, click Mailboxes, then select the folder you want to delete. If the folder is private,
type the password.
3. Click Modify Folder.
4. Under Remove folder from device, click Delete Folder.
Note: Both of these processes perform the same task.
Managing Folder Passwords
You can modify folder passwords from two locations in CentreWare IS. Modifying passwords from
either location changes them on the printer.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
To modify folder passwords from the Properties tab:
1. In CentreWare IS, click Properties > Services > Scan to Mailbox > Folders.
2. Under Created Folder Operations, select the folder from the menu.
3. Under Created Folder Operations, type a new password for Change Folder Password.
4. Retype the password for Confirm Folder Password, then click Save Password.
To modify folder passwords from the Scan tab:
1. In CentreWare IS, click Scan.
2. Select Mailboxes, then select the folder you want to modify.
3. Click Modify Folder.
4. Under Folder Operations, type a new password for Change Folder Password.
5. Retype the password for Confirm Folder Password, then click Save Password.
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Note: Both of these processes perform the same task.
Monitoring Capacity
Capacity is the total space available for all mailboxes.
Notes:
•
If the available space is less than 100 MB or the current percentage used is above 99%,
your system requires cleanup to remove old, unneeded mailboxes and files.
•
If your printer is locked, you must log in as a system administrator. For details, see
To view the current capacity usage:
In CentreWare IS, click Properties > Services > Scan to Mailbox > Capacity.
•
•
•
•
Capacity: The total amount of space available on the printer for scanned images.
Used: The space currently used to hold scanned images.
Available: The space left for scanned images.
Percentage Used: The amount of space used by scanned images as a percentage of the total
space.
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Scanning to an Email Address
The Email feature allows users to scan a document and send it to an Email address as an attachment
to one or more Email addresses.
Notes:
•
This feature requires the Network Scanning and Email Feature Enablement Kit to be
installed on your printer. For more information, see your Xerox Sales Representative.
•
For instructions explaining how to use this feature, see the User Guide at
Before you begin:
•
•
•
Install the Network Scanning and Email Feature Enablement Kit. See your Xerox Service
Representative for more information.
IP Address or host name of your SMTP server.
Create an email account for the printer. The printer uses this address as the default text in the
From: field of the email.
Editing Default Scan Settings
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Email > Defaults.
2. Next to Scan Defaults, click Edit.
Note: You can change default Email message options, scan options, file format options, and
others. For details, click the Help link in CentreWare IS.
Managing the Email Address Book
Troubleshooting Scan to Email
Note: Configure your printer on the network or resolve any networking issues before attempting to
use the Email feature.
4. Ensure that the Network Scanning and Email Feature Enablement Kit has been installed. See your
Xerox Sales Representative for details.
5. Ensure SMTP is enabled on the printer and verify the SMTP IP address or host name is correct. See
6. Verify the mail server is configured to accept SMTP mail.
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7. Verify the printer’s TCP/IP Domain Name, host name, and DNS settings are properly configured.
8. Verify the printer is not on a restricted host list on the SMTP server.
9. Verify the printer’s account name and password are correct.
See also: See the Online Support Assistant at
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Workflow Scanning
Workflow Scanning allows you to scan an original document and distribute and archive the scanned
image file. The Workflow Scanning feature is designed to simplify the task of scanning many multi-
page documents and saving the scanned image files in one or more file locations.
To specify how and where scanned images are stored, you must create a template. You can create
templates and manage and store them on a network in a template pool repository. Xerox software,
such as SMARTsend and ScanFlowStore, is designed to help you create and manage Workflow
Scanning templates.
Notes:
•
This feature requires the Network Scanning and Email Feature Enablement Kit to be
installed on your printer. For more information, see your Xerox Sales Representative.
•
For instructions explaining how to use this feature, see the User Guide at
Before you begin:
•
Install the Network Scanning and Email Feature Enablement Kit. For details, see the instructions in
the kit.
•
Verify Secure HTTP (SSL) is enabled, and a certificate is installed on the printer.
Configuring Workflow Scanning
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Workflow Scanning > Scanning Web Services.
2. Next to Scan Template Management, click Settings.
The HTTP page opens.
3. Enable Scan Template Management.
4. Click Save.
Configuring File Repository Settings
A file repository is a network location where scanned images are stored. You must configure the file
repository settings before you can create a template.
Your printer supports the following transfer protocols:
•
•
•
•
FTP
NetWare NCP
SMB
HTTP/HTTPS
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Note: HTTP/HTTPS scans to a Web server using a CGI script.
FTP
Before you begin:
•
Ensure that FTP services are running on the server or computer to be used to store scanned image
•
•
•
Create a user account and password with read and write access for the printer to use to access the
repository folder. Note the user name and password.
Create a folder within the FTP root. Note the directory path, user name, and password. This is your
file repository.
Test the connection. Log into the file repository from a computer with the user name and
password. Create a new folder in the directory, then delete it. If you cannot do this, check the user
account access rights.
Configuring Repository Settings for FTP
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Workflow Scanning > File Repository Setup.
2. Click Add New.
3. Type a name for the repository in the Friendly Name field.
4. Select FTP from the Protocol drop-down menu.
5. Select the address type. Options include IPv4, IPv6, or Host Name.
6. Type the appropriately formatted address and port number in the Address: Port field for the FTP
location.
7. In the Document Path field, type the directory path of the folder beginning at the root of FTP
services. Example: /directoryname/foldername.
8. Under Login Credentials to Access the Destination, select one of the following:
•
Authenticated User and Domain: The authentication server validates the user credentials
prepended by the domain name against the LDAP server.
•
Authenticated User: The authentication server validates the user credentials against the
LDAP server.
•
•
Prompt at User Interface: Users type their credentials at the control panel.
System: Login name and password credentials are specified in this field and stored in the
printer. The printer uses the system credentials to log into the file server.
9. Type the Login Name and Password if the system will be directly accessing the file server.
10. Click Save.
NetWare NCP
Before you begin:
•
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•
•
•
On the NetWare server, create a folder. This is your file repository. Note the server name, server
volume, directory path, the NDS Context and Tree, if applicable.
Create a user account and password with read and write access for the printer to use to access the
repository folder. Note the user name and password.
Test the connection by logging into the file repository from a computer with the user name and
password. Create a new folder in the directory, then delete it. If you cannot do this, check the user
account access rights.
To configure file repository settings:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Workflow Scanning > File Repository Setup.
2. Click Add New.
3. Type a name for the repository in the Friendly Name field.
4. Select NetWare from the Protocol drop-down menu.
5. Type the server name in the Server Name field.
6. Type the server volume in the Server Volume field.
7. For NetWare 4.x, 5.x, 6x, and IPX only, type the tree and context in the NDS Tree and NDS
Context fields.
8. In the Document Path field, type the directory path of the folder.
9. Under Login Credentials to Access the Destination, select one of the following:
•
Authenticated User and Domain: The authentication server validates the user credentials
prepended by the domain name against the LDAP server.
•
Authenticated User: The authentication server validates the user credentials against the
LDAP server.
•
•
Prompt at User Interface: Users type their credentials at the control panel.
System: Login name and password credentials are specified in this field and stored in the
printer. The printer uses the system credentials to log into the file server.
10. Type the Login Name and Password if the system will be directly accessing the file server.
11. Click Save.
SMB
Before you begin:
•
•
•
•
Ensure that SMB services are running on the server or computer where you want to store scanned
image files. Note the IP address or host name.
On the SMB server, create a shared folder. This is your file repository. Note the directory path,
Share Name of the folder, and the Computer Name or Server Name.
Create a user account and password with read and write access for the printer to use to access the
repository folder. Note the user name and password.
Test the connection by logging into the file repository from a computer with the user name and
password. Create a new folder in the directory, then delete it. If you cannot do this, check the user
account access rights.
To configure file repository settings:
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Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Workflow Scanning > File Repository Setup.
2. Click Add New.
3. Type a name for the repository in the Friendly Name field.
4. Select SMB from the Protocol drop-down menu.
5. Select the address type. Options are IPv4 or Host Name.
6. Type the appropriately formatted address and port number in the Address: Port field for the
server where the file repository is located. The default port number is 139.
7. Type the Share Name in the Share field.
8. In the Document Path field, type the directory path of the folder starting at the root of the
shared folder. Example: If you have a folder named scans in the shared folder, type \scans.
9. Under Login Credentials to Access the Destination, select one of the following:
•
Authenticated User and Domain: The authentication server validates the user credentials
prepended by the domain name against the LDAP server.
•
Authenticated User: The authentication server validates the user credentials against the
LDAP server.
•
•
Prompt at User Interface: Users type their credentials at the control panel.
System: Login name and password credentials are specified in this field and stored in the
printer. The printer uses the system credentials go log into the file server.
10. Type the Login Name and Password if the system will be directly accessing the file server.
11. Click Save.
HTTP/HTTPS
Before you begin:
•
Enable HTTP or Secure HTTP (SSL). Ensure that a certificate is installed on the printer if you are
using SSL.
•
Configure your web server, and ensure that HTTP/HTTPS services are running. POST requests and
scanned data will be sent to the server to be processed by a CGI script. Note the IP address or host
name of the web server.
•
Create a user account and password for the printer on the Web server. Note the user name and
password.
•
•
•
Create a home directory for the printer.
Create a bin directory in the home directory
Copy an executable CGI script in the bin directory. You can create your own script, or
script. The script can be defined with script_name.extension or by
path/script_name.extension.
•
•
Create a folder with read and write permissions on the Web server, or alternate server. Note the
directory path, user name, and password. This is your file repository.
Test the connection by logging in to the printer’s home directory on the Web server. Send a POST
request and file to the Web server. Check to see if the file is in the repository.
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CGI Scripts
A CGI (Common Gateway Interface) script is a program on a Web server that is executed when the
server receives a request from a browser. A CGI script is required to allow files to be transferred to your
HTTP server from your printer.
When a document is scanned, the printer logs in to the Web server, sends a POST request along with
the scanned file, then logs out. The CGI script handles the remaining details of file transfer.
To download a sample CGI script:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Workflow Scanning > File Repository Setup.
2. Click Add New.
3. Select HTTP or HTTPS from the Protocol drop-down menu.
4. Under Script path and filename, click Get Example Scripts.
5. Select a script language supported by your Web server. Right-click and save the appropriate .zip or
.tgz file to your computer. Extract the downloaded file to the root of the Web services home
directory.
Configuring HTTP/HTTPS File Repository Settings
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Workflow Scanning > File Repository Setup.
2. Click Add New.
3. Type a name for the repository in the Friendly Name field.
4. Select HTTP or HTTPS from the Protocol drop-down menu.
5. Select the address type. Options include IPv4, IPv6, or Host Name.
6. Type the appropriately formatted address and port number in the Address: Port field for the HTTP
or HTTPS server.
7. For HTTPS, click View Trusted SSL Certificates to verify that a digital certificate is installed on the
printer.
8. Select Validate Repository SSL Certificate to have the server’s SSL certificate validated for the
correct host name and checked for a signature of a trusted certificate authority.
9. Type in the path to the location of the scan folder in Document Path. For Web server directories,
type in the path starting at root.
10. In the Script path and filename field, type the path to the CGI script starting at the root.
Example: /directoryname/foldername. Click Get Example Scripts to download working example
scripts.
11. In the Document Path field, type the directory path of the folder starting at the root. For Web
server directories, type in the path starting at root. Example: \\directoryname\foldername.
12. Under Login Credentials to Access the Destination, select one of the following:
•
Authenticated User and Domain: The authentication server validates the user credentials
prepended by the domain name against the LDAP server.
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Authenticated User: The authentication server validates the user credentials against the
LDAP server.
•
•
Prompt at User Interface: Users type their credentials at the control panel.
System: Login name and password credentials are specified in this field and stored in the
printer. The printer uses the system credentials go log into the file server.
13. Type the Login Name and Password if the system will be directly accessing the file server.
14. Click Save.
Configuring the Default Template
Before you can use the Workflow scanning feature, you must create and edit a template. A template
contains scan settings, and at least one destination for the scanned image files.
You must configure the default template before you can create a new template. After the default
template is configured, all new templates created inherit the default template settings and should
then be edited as required.
The default template cannot be deleted.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Workflow Scanning > Default Template.
2. Under Destination Services, select File to add File Destinations, and Fax to add Fax Destinations.
Note: Server Fax must be installed to scan to a Fax Destination.
3. Add File Destinations, Fax Destinations, Document Management Fields, and configure other
scanning options.
Adding a File Destination
1. Under File Destinations, click Add.
2. Select the required Filing Policy from the drop-down menu.
3. Click the Apply.
Adding a Fax Destination
1. Under Fax Destinations, click Add.
2. Type a fax number in the Add Fax Number field and click Add.
3. Under Delivery, select Delayed Send and type a time if you want to send the fax at a specific
time.
4. Click Apply.
Adding Document Management Fields
You can add fields to the template to help you manage scanned image files. The fields will display
when a user selects the template at the control panel. The user can type information about the
document they are scanning. The information is filed with each scanned image file in the Job Log.
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The Job Log can be accessed by third-party software and the information can be retrieved and
associated with the scanned files.
To add Document Management Fields:
1. Under Document Management Fields, click Add.
2. Type a name for Field Name using up to 128 characters. This text is not shown at the control
panel and is used by third party software to access the Document Management information. This
field cannot be empty.
3. To alow users to be able to modify the Field Name value, select Editable next to User Editable.
Type a value in the Field Label field. The label should identify the purpose of this field to the user.
Select Not Editable if you do not want the user to change the value. The field will not display on
the control panel, and the text typed in the Default Value field will be used.
4. Type a Default Value if the field is not editable. The Default Value is optional if the user may edit
the field.
5. Select Require User Input to prompt the user to type data for this document management field
before scanning.
6. Select Mask User Input to prevent typed input from displaying at the control panel. Select Record
User Input in Job Log to also write any masked data to the Job Log file. Consider data security
issues before selecting this.
7. Validate Data Before Scanning options may also be available if there are validation servers
configured for the printer.
Configuring Other Default Template Scanning Options
Click Edit to edit the following settings. For details, see CentreWare IS help.
•
•
•
•
•
•
•
Workflow Scanning
Advanced Settings
Layout Adjustment
Filing Options
Report Options
Workflow Scanning Image Settings
Compression Capability
To restore the Default Template to its original settings click Apply Factory Default Settings.
This will delete any custom settings applied to the Default Template.
Configuring Workflow Scanning General Settings
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Workflow Scanning > General.
2. Under Confirmation Sheet, select when you want a confirmation sheet to print.
3. If you are using a template pool repository to store templates on the network, and want the
printer to update its list of available templates, type the time when you want this to happen in the
Refresh Start Time field. To update the template list now, click Refresh Template List Now. To
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4. If you are using a template pool repository, the printer must access the repository to access the
network templates. Under Login Source, select None to allow the printer to access the repository
without authenticating, or select one of the following:
•
•
Authenticated User: The authentication server controls access to the template pool.
Prompt at User Interface: Select this if you do not have an authentication server. Users are
prompted to type in a user name and password at the printer's control panel when they
attempt to access a network template.
•
•
Prompt if Authenticated User Does Not Match Template Owner: Users are prompted to
authenticate when their credentials do not match the template owner.
Under Job Log, select User Name or Domain if you want these to display in the Job Log. The
Job Log is filed with scanned image files if you have added Document Management Fields to
5. Click Apply.
Setting Scanned Image File Naming Conventions
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Workflow Scanning > Advanced > Custom File
Naming.
2. Under File Naming, select one of the following:
•
•
Auto: Type a prefix for the scanned image file name.
Custom Naming: Under Display, select the elements you want to use to build the file name.
As you select display elements, they display in the Position field. The display elements are:
•
•
•
•
•
Date
Time
Job ID
User ID
Custom Text: Type any custom text that want to display in the file name. For example,
select the first Custom Text field and type an underscore ( _ ). The underscore displays in
the Position field. You can include up to four Custom Text strings in the file name.
•
Position: Click an element in the Position field and then click the up and down arrow
buttons to move the element into the correct position for the file name. The file name
generated will use all the elements in the Position field, in order, from top to bottom.
•
Advanced: Type a string using variables to create the file name. For details, see
CentreWare IS help.
Configuring Template Pool Repository Settings
If you want to store Workflow Scanning templates on your network, or if you are using a scanning
management application such as SMARTsend, or ScanFlowStore, you must provide information about
the server that will host the templates.
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Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Workflow Scanning > Advanced > Template Pool
Setup.
2. Your template pool repository can be configured to transfer files using FTP, SMB, HTTP, or HTTPS.
Configure the settings by following the same instructions as you did when setting up the file
repository. Refer to the following:
•
•
•
•
Note: The format for a directory path for FTP is /directory/directory, for SMB, the format is
\directory\directory.
Updating the List of Templates at the Control Panel
If you are storing templates on your network in a template pool repository, when you make any
changes to the templates in the repository, you can update the list of templates that displays at the
control panel.
1. Press the Services Home button on the control panel, then touch the Workflow Scanning icon.
2. Touch the Advanced Settings tab.
3. Touch Update Templates.
4. Touch Update Now and touch Confirm.
Note: If you are not using a template pool repository, selecting Update Now returns a partial list
of templates. This option does not update templates created using the Xerox Scan Utility (XSU).
Template Display Settings on the Control Panel
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Workflow Scanning > Display Settings.
2. To specify the template that will display at the top of the list, under Templates, select the
template and click Update.
3. To prevent users from using the Default Workflow Scanning template, under Default Template
Display, select Hide Default Template in the Templates list.
4. To require users to select a template before they press the Start button, under Template
Selection, select User must select template before pressing Start button.
Configuring a Validation Server
Scan metadata entered at the printer control panel can be verified against a list of valid values by a
validation server.
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Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Workflow Scanning > Validation Servers.
2. Click Add.
3. Select HTTP or HTTPS.
4. Under Protocol, select the address type. Options are IPv4, IPv6, or Host Name.
5. Type the appropriately formatted address and port number in the Address: Port field. The default
port number is 80 for HTTP and 443 for HTTPS.
6. In the Path field, type the path on the server.
Note: The format for a directory path for FTP is /directory/directory, while the format for a
directory path for SMB is \directory\directory.
7. Type a Response Timeout between 5 and 100 seconds.
8. Click Apply.
Troubleshooting Workflow Scanning
If you are experiencing problems with Workflow Scanning, verify the following:
Notes:
•
Resolve any mechanical issues before attempting to use Workflow Scanning. For
•
If your printer is locked, you must log in as a system administrator. For details, see
1. Verify the printer is installed and functioning on the on the network. See Physical Connection on
3. Ensure the Network Scanning and Email Feature Enablement Kit is installed and enabled. See your
Xerox Sales Representative for details.
5. Ensure the Scan File Repository is set up correctly and that the path specified to the repository is
8. For problems scanning using NCP, verify the printer has the appropriate user account permissions.
9. For problems scanning using SMB, verify the printer has the appropriate user account permissions.
10. For problems scanning using HTTP(s), verify that a certificate has been installed on the printer.
See also: For more help, see the Online Support Assistant at
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Scanning to a User’s Home Folder
The Scan to Home feature allows users to scan to their home folder as defined in your LDAP directory,
or to a shared folder on the network.
Note: This feature requires the Network Scanning and Email Feature Enablement Kit to be
installed on your printer. For more information, see your Xerox Sales Representative.
Before you begin:
•
•
Configure Network Authentication. The authentication server and the server that you are
If you want to scan to the home folder defined in an LDAP directory:
•
•
Each user's home folder location must be defined in the LDAP directory.
If you want to scan to a shared folder on the network, create a shared folder on your network with read
and write access privileges.
Configuring Scan to Home
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Scan to Home > General.
2. Under Status, click Enabled.
3. Type a Friendly Name up to 127 characters in length. This is the default description of the
template that displays for users when scanning at the control panel.
4. Type a Template Name up to 127 characters. This is the default name that displays for users
when scanning at the control panel. If you leave this field blank, the template is named
@S2HOME.
5. To scan to the home folder defined in an LDAP directory:
a. Select LDAP Query.
b. To check your LDAP mapping settings, click LDAP Mapping for Home Directory. For details,
6. To scan to a shared network folder:
a. Select No LDAP Query.
b. In the Network Home Path field, type the complete network path of the external server
where scanned image files will be stored. Example: \\servername\foldername.
7. To create a subdirectory in the network home path, select Automatically create Subdirectory and
type a name in the Subdirectory name field.
8. If your network home directory path structure includes folders named according to each user’s
user name, for example \\servername\foldername\username. and you want to store scanned
images in these folders, select Append User Name to Path. The user name is the name used when
logging in at the control panel.
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9. If you want to create individual folders for each user, select Automatically Create User Name
directory if one does not exist. Example: \\servername\foldername\username.
10. Click Apply.
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Configuring the Printer for the Xerox Scan Utility
The Xerox Scan Utility (XSU) allows you to scan directly to your computer and helps you manage and
distribute scanned image files. Before you can scan, you must create a template in the utility. The
template is saved on the printer.
XSU is installed when you install scan drivers. For instructions explaining how to use this feature, see
Notes:
•
•
•
•
Secure HTTP (SSL) must be enabled, and a certificate must be installed on the printer
before you can scan using XSU.
SMB must be enabled on your computer. SMB is not enabled by default on Macintosh
computers.
Templates created in XSU can not be deleted from the printer using CentreWare IS.
Templates must be deleted in XSU by the user who created the template.
For instructions explaining how to use this feature, see the User Guide at
www.xerox.com/office/WC7755_WC7765_WC7775docs or the Xerox Scan Utility help.
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Embedded Fax
This section includes:
•
•
•
•
•
•
•
When you send a fax from the printer control panel, the document is scanned and transmitted to a fax
machine using a dedicated telephone line.
Before you begin:
1. Verify that the printer has access to a functioning telephone line and has a telephone number
assigned to it.
2. Install the fax hardware kit. The kit can contain either a one-line or two-line fax board along with
the cables and hardware required for installation. Follow the instructions included with the kit.
3. Restart the printer after the fax kit is installed.
Fax Install Wizard
1. After you restart the printer, the Fax Install Wizard runs. Follow the setup steps as directed to
configure the fax line or lines. and steps you through the fax line or lines setup set-up sequence.
Notes:
•
•
If you don’t want to set the fax up at this time, touch Set up Later to exit.
You must configure fax settings before you can send or receive faxes.
2. Under Country Setup, touch the entry for your country, then touch Next.
3. Touch Line 1 or Line 2 if applicable.
The Line Configuration screen displays.
4. Select your dialing method. If you have a tone line, select Tone. If you have a 10-pulse-per-second
line, select Pulse. If in doubt, touch Tone.
Note: The Pulse/Tone feature is not available in some countries.
5. Type a fax telephone number for this printer. Touch Fax Phone Number, then type the fax number
using the buttons on the numeric keypad.
Note: If you live in the Czech Republic contact your Xerox Service Representative for help.
6. If you want to define a name for this line, type a Line Name using the touchscreen keyboard, then
touch Save. You can type a maximum of 30 characters
7. Touch Next.
8. Select fax send and receive options:
•
Send and Receive
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•
•
Send Only
Receive Only
9. Touch Next.
10. Touch Save to exit.
Note: The printer restarts with the new settings.
Configuring Embedded Fax Settings
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Service Settings > Embedded Fax Settings.
3. Touch Line 1 Setup or Line 2 Setup.
4. Touch Fax Number then type the fax number using the touchscreen keypad.
Note: Customers in the Czech Republic are advised to contact their Xerox Service Representative
to perform this function.
5. Type a Line Name for the printer using the touchscreen keyboard, then touch Save. You can type a
maximum of 30 characters.
6. Touch Next.
7. Select fax send and receive Options:
•
•
•
Send and Receive
Send Only
Receive Only
8. If allowed, under Dial Type, select your dialing method. If you have a tone line, select Tone. If you
have a 10-pulse-per-second line, select Pulse. If in doubt, touch Tone.
Notes:
•
•
Most countries use Tone dialing.
The Pulse/Tone feature is not available in some countries.
9. Touch Save.
Setting Fax Defaults
Setting Incoming Fax Defaults
To define defaults for incoming faxes for all users:
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab, touch Service Settings, then touch Embedded Fax Settings.
3. Touch Incoming Fax Defaults to open the Incoming Fax Defaults window.
Enabling Auto Answer Delay
1. On the Incoming Fax Defaults window, touch Auto Answer Delay.
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2. Touch the field under Automatic Answer Delay and use the left and right arrows to select a time
between 0 and 15 seconds for answer delay.
3. Touch Save.
Enabling Ring Volume
1. If you want the printer to ring when a fax is received, touch Enabled under Ring Volume.
2. Touch a value for Ring Volume. Options are High, Medium, and Low.
3. Touch Save.
Enabling or Disabling Junk Fax Prevention
Junk fax prevention disables printing of any faxes sent from fax telephone numbers not stored in the
speed dial directory.
To enable or disable junk fax prevention:
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab, touch Service Settings, then touch Embedded Fax Settings.
3. Touch Incoming Fax Defaults, then touch Junk Fax Prevention. Touch:
•
Enabled: Prevents faxes from printing if the fax telephone numbers are not stored in the
speed dial directory.
•
Disabled: Allows faxes to print if the fax telephone numbers are not stored in the speed dial
directory.
4. Touch Save.
5. Touch Close, then log out.
Enabling or Disabling the Secure Fax Feature
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
To secure fax transmissions you enable the Secure Fax feature. When Secure Fax is enabled, a password
is required before a fax can be printed or deleted.
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab, touch Service Settings, then touch Embedded Fax Settings.
3. Touch Incoming Fax Defaults. Touch the arrows to scroll as needed.
4. Touch Secure Receive.
5. Touch one of the following options:
•
Enable turns on Secure Receive. The default password is 1111. To change the password,
touch the code field, then type the new password using the touch screen keypad.
•
Disable turns off Secure Receive.
6. Touch Save.
7. Log out.
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Printing or Clearing Secure Faxes
If the Secure Receive option is enabled, the numeric passcode must be typed to print or clear received
faxes.
1. At the printer control panel, press the Job Status button.
2. To print faxes, touch Hold Secure Print Job, touch Release, type the passcode using the control
panel keypad, then touch Release Job.
3. To delete faxes, touch Delete, type the passcode using the touch-screen keypad, then touch
Delete Job.
Note: Faxes waiting to be sent can be viewed and individually deleted.
Selecting Default Paper Settings
1. On the Incoming Fax Defaults window, touch Paper Settings.
2. Touch Automatic to direct the printer to print faxes on the paper size that most closely matches
the attributes of the incoming fax.
Note: If the exact paper size is not available, the printer prints to the next best match and may
scale the fax to fit if needed.
3. To specific exact paper attributes for incoming faxes, touch Manual. If the specified paper size is
not available, incoming faxes are held until resources are available.
4. Touch Save.
Setting Default Output Options
1. If your printer has a finisher, and you want documents stapled, touch Enable under Staple.
2. To have faxes printed on both sides of the page, touch Enable under 2-Sided.
3. Touch Save.
Setting Transmission Defaults
To define defaults for outgoing faxes for all users:
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab, touch Service Settings, then touch Embedded Fax Settings.
3. Touch the down arrow to scroll.
4. Touch Transmission Defaults.
Automatic Redial Setup
1. On the Transmission Defaults screen, touch Automatic Redial Setup.
2. Touch the up and down arrows to set:
•
Redial Time Interval: The interval before the fax system redials after a failed transmission.
Select between 1 and 25 minutes.
•
Automatic Redial Attempts: The number of attempts the fax system makes before rejecting
the job. Select between 0 and 14 attempts.
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Send Header Text
1. On the Transmission Defaults window, touch Send Header Text.
2. Using the touchscreen keyboard, type up to 30 characters of text to include in the header for the
fax.
3. To delete any text, touch Clear Text.
4. Touch Save.
Automatic Resend
1. On the Transmission Defaults screen, touch Automatic Resend.
2. Touch the field under Set number of resends and use the up and down arrows to select the
number of resends the printer should attempt between 0 and 5.
3. Select the condition that prompts the printer to automatically resend jobs. Option are:
•
•
•
•
Failed pages without a cover page(s)
Whole Job without a cover page
Failed page(s) with a cover page
Whole Job with a cover page
4. Touch Save.
Batch Send
1. On the Transmission Defaults screen, touch Batch Send.
2. To enable Batch Send, touch Enabled.
3. Touch Save.
Audio Line Monitor
1. On the Transmission Defaults screen, touch Audio Line Monitor.
2. To enable Audio Line Monitor, touch Enable.
3. Next to Select Line Monitor Volume, touch the desired level. Options are High, Medium, and
Low.
4. Next to Select Line Monitor Duration, touch the up and down arrows to select a value between 1
and 25 seconds that the printer monitors the line.
5. Touch Save.
Fax Mailboxes
A fax can be stored locally in the printer or on a remote fax machine. A stored fax can be printed or
accessed by Remote Polling. There are 200 available fax mailboxes.
Editing a Fax Mailbox
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab, touch Service Settings, then touch Embedded Fax Settings.
3. Touch the down arrow to scroll.
4. Touch Mailbox Setup.
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5. Touch a mailbox in the Mailbox List, then touch Edit.
6. To assign a name to a mailbox, touch Mailbox Name, type a name for the mailbox up to 30
characters using the touchscreen keyboard, then touch Save.
7. To assign a passcode to the mailbox, touch Mailbox Passcode. Touch the C button to delete the
default values, type a 4-digit passcode using the numeric keypad, then touch Save. Users must
type this passcode when storing faxes to, or printing faxes from the mailbox.
8. To ensure that the user receives Fax Notifications, touch Enable, then touch Save.
Deleting a Fax Mailbox
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab, touch Service Settings, then touch Embedded Fax Settings.
3. Touch the down arrow to scroll.
4. Touch Mailbox Setup.
5. Touch the assigned mailbox that you want to delete, then touch Delete Mailbox.
CAUTION: Touching Delete Mailbox deletes the mailbox and all documents it contains.
6. On the Delete Mailbox confirmation screen, touch Confirm to delete the mailbox, or Close to exit.
7. Touch Close.
Storing a Fax in a Mailbox
Local Mailbox
1. At the printer control panel, touch Fax.
2. Touch the Fax Options tab, then touch Mailboxes.
3. Touch Store to Local Mailbox.
4. Use the touch-screen keypad to type the following:
•
•
Mailbox Number
Mailbox Passcode
5. Touch Save.
6. Load the document in the document feeder or on the document glass.
7. Press the green Start button.
Remote Mailbox
1. At the printer control panel, touch Fax.
2. Touch the Fax Options tab, then touch Mailboxes.
3. Touch Send to Remote Mailbox.
4. To type the recipient, choose from the following:
•
Use the control panel keypad to type the Fax Number, then touch Save.
Note: If dialing characters are necessary, touch Dialing Characters to type the fax number and
characters, then touch Save.
•
Touch Address Book, select a recipient from the Individuals list, then touch Close.
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5. Use the control panel keypad to type the following.
•
•
Mailbox Number
Mailbox Passcode
6. Touch Save.
7. Load the document in the document feeder or on the document glass.
8. Press the Start button.
Printing or Deleting Stored Faxes
1. At the printer control panel, touch Fax.
2. Touch the Fax Options tab, then touch Mailboxes.
3. Touch Print Local Mailbox Documents, or Delete Local Mailbox Documents.
4. Use the alphanumeric keypad to type the following:
•
•
Mailbox Number.
Mailbox Passcode.
5. Touch Print All Documents.
6. Press the Start button.
Fax Reports
You can configure three different reports, Activity Report, Confirmation Report, and Broadcast and
Multipoll Report.
Setting Up Fax Reports
To set defaults for printing fax reports:
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab, touch Service Settings, then touch Embedded Fax Settings.
3. Touch Setup Fax Reports. Touch the arrows to scroll if necessary.
4. Touch Activity Report, then touch one of the following options:
•
•
Auto Print to always print an activity report.
Off to never print an activity report.
5. Touch Save.
6. Touch Confirmation Report...Print On Error, then touch one of the following options:
•
•
•
Always Print prints a confirmation report every time.
Off never prints a confirmation report.
Print On Error prints a confirmation report only when a fax transmission error occurs.
•
•
Touch Reduced Image to print a thumbnail image of the fax on the confirmation report.
Touch No image to remove the thumbnail image of the fax on the confirmation report.
7. Touch Save.
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8. Touch Broadcast & Multipoll Report...Print On Error, then touch one of the following options:
•
•
•
Always Print prints a confirmation report every time.
Off never prints a confirmation report.
Print On Error prints a confirmation report only when a fax transmission error occurs.
9. Touch Save.
Printing a Fax Report
You can print the following fax reports from the printer control panel:
•
•
•
•
•
•
Activity Report
Protocol Report
Dial Directory Report
Group Directory Report
Options Report
Pending Jobs Report
To print a fax report:
1. At the printer control panel, touch the Machine Status.
2. Touch the Tools tab, touch Service Settings, then touch Embedded Fax Settings.
3. Touch Print Fax Reports, then touch the arrows to scroll if needed.
4. Touch the desired report, then touch Print Now.
5. Touch Close, then log out.
Deleting Sent Fax Jobs from Memory
1. At the printer control panel, press the Job Status button.
2. Touch the down arrow, then touch Scan Jobs and Fax Sent Jobs.
3. Touch the fax in the list.
4. Touch Delete.
Fax Polling
Fax Polling allows you to store a fax document on the printer and make it available for other fax
machines to poll. You can also retrieve faxes stored on other fax machines.
Both printers must have the Fax Polling feature.
Storing a Fax for Remote Polling
Enable Secure or Non-Secure Local Polling to make fax documents stored on one printer available for
remote polling by other printers. When Secure Local Polling is enabled, you create a list of phone
numbers of fax machines that are allowed to access the stored faxes on the printer.
1. Touch Fax on the touch screen.
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2. Touch the Fax Options, then touch Local Polling.
3. To enable Non-Secure Polling, touch Non-Secure Polling. Any fax machine can access the stored
faxes.
4. To enable Secure Polling, touch Secure Polling. You must specify the fax machines that can access
the stored faxes.
Use the alphanumeric keypad, or touch Address Book to add fax numbers to the list or touch
Allow all Address Book fax numbers access to add all stored fax addresses to the access list.
5. Touch Save.
6. Place your original document in the document feeder or on the document glass.
7. Press the Start button.
Printing and Deleting Stored Faxes
1. Touch Fax on the touch screen.
2. Touch the Fax Options, then touch Local Polling.
3. Touch Print All to print all stored fax documents.
4. Touch Delete All to delete all stored fax documents.
Remote Polling
If remote polling is enabled, you can retrieve documents that were stored using local polling on
another fax machine, or documents that are stored in a fax mailbox on another fax machine.
Note: If Local Polling is enabled, Remote Polling is disabled. Set Local Polling to Off to poll a
remote fax or fax mailbox.
Polling a Remote Fax
1. Touch Fax on the touch screen.
2. Touch Fax Options, then touch Remote Polling.
3. Touch Poll a Remote Fax.
4. Touch Dialing Characters or Address Book to type the fax number of the fax machine that you
want to access, then touch Add. Add additional fax numbers as needed.
5. To define a time for the printer to retrieve faxes from other fax machines, touch Delay Send.
6. Touch Specified Time and touch the arrows to and set the time.
7. Touch Save.
8. Touch Poll Now to retrieve and print the faxes.
Polling a Remote Mailbox
1. Touch Fax on the touch screen.
2. Touch Fax Options, then touch Remote Polling.
3. Touch Poll a Remote Mailbox.
4. Touch the field under Fax Number and touch Dialing Characters or Address Book.
5. Type the fax number of the fax machine you want to poll, then touch Add.
6. type the Mailbox Number, and Mailbox Passcode.
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7. Touch Poll Now to retrieve and print the faxes in the mailbox.
Defining Mailbox and Polling Policies
To define how long polled and stored documents should be retained on the printer:
1. At the printer control panel, press the Machine Status.
2. Touch the Tools tab, touch Service Settings, then touch Embedded Fax Settings.
3. Touch the down arrow to scroll.
4. Touch Mailbox & Polling Policies.
5. Select an option for retaining Received Documents:
•
•
Touch Delete On Print to delete the file immediately after printing.
Touch Keep 1-72 hours, then touch the number of hours between 1 and 72 to retain the files
before deleting them.
•
Touch Keep Forever to keep files on the printer until you manually delete them.
Note: Selecting Keep Forever is memory intensive and requires you to manually delete files to
maintain performance. If you are not sure, select Keep 1-72 hours and select 24 hours.
6. Touch Stored Documents.
•
•
Touch Delete On Poll to delete the file immediately after polling.
Touch Keep 1-72 hours, then touch the number of hours between 1 and 72 to retain polled
documents before deleting them.
•
Touch Keep Forever to keep polled files on the printer until you manually delete them.
Note: Selecting Keep Forever is memory intensive and requires you to manually delete files to
maintain printer performance. If you are not sure, select Keep 1-72 hours and select 24 hours.
Troubleshooting Embedded Fax
If you are experiencing problems sending a fax from the control panel, check the following:
•
•
Verify that the fax telephone number assigned to the printer is correct.
•
•
Ensure Server fax is disabled.
Resolve any mechanical issues before attempting to use Embedded Fax. For assistance and support,
Testing the Fax Connection
To verify the fax connection is set up correctly
1. At the printer control panel, press the Services button.
2. Touch the Fax icon button.
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3. Type in the fax number of a local fax machine using the touch screen keypad, then touch Add.
4. Place your documents in the document handler, then press Start.
5. Verify that your documents were received by the local fax machine.
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Server Fax
Server Fax allows you to send a fax over a network to a fax server, which then sends the fax to a fax
machine over a phone line.
Before you can send a server fax, you must configure a fax filing repository, or filing location. The fax
server retrieves the documents from the filing location and transmits them over the telephone network.
You can also print a transmission report.
Server Fax is an optional feature. See your Xerox Sales Representative for details.
Before you begin:
•
Install the Internet and Server Fax Feature Enablement Kit. Follow the instructions in the kit.
Configure a Server Fax Filing Repository
Before you can send a server fax, you must configure fax repository settings. Once configured, the
printer will transfer faxed images to the repository. The fax server will then send the fax to its
destination over the phone line.
You can set up a repository that uses one of the following protocols:
•
•
•
•
FTP
SMB
HTTP/HTTPS: A Web server using a CGI script.
SMTP: A mail server.
Configuring a Fax Repository using FTP
Before you begin:
•
Ensure that FTP services is running on the server or computer where images to be faxed by the
printer will be stored. Note the IP address or host name.
•
Create a user account and password for the printer. When the Server Fax feature is used, the
printer logs in using the account, transfers the file to the server or computer and logs out. Note the
user account and password details.
•
Create a directory within the FTP root to be used as a fax repository. Note the directory path.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Server Fax > Fax Repository Setup.
2. Select FTP from the Protocol drop-down menu.
3. Select the address type. Options are IPv4 Address, IPV6 Address, or Host Name.
4. Type the appropriately formatted address and port number of the FTP location.
5. Under Document Path, type in the full path to the root location of the fax repository. For example:
/(directory name)/(directory name).
6. Under Login Credentials to Access the Destination, select System to have the system log into
the server, or Authenticated User to have your authentication server determine access.
7. Type the user account and password in the Login Name and Password fields.
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8. Click Apply.
Configure a Fax Repository using SMB
Before you begin:
•
Create a shared folder to be used as a fax repository. Note the Share Name of the folder and the
Computer Name or Server Name.
•
Create a user account and password for the printer with full access rights to the fax repository.
Note the user account and password.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Server Fax > Fax Repository Setup.
2. Select SMB from the Protocol drop-down menu.
3. Select the address type. Options are IPv4 Address or Host Name.
4. Type the appropriately formatted address and, if required, port number of the SMB server or
workstation where the fax filing repository is located.
5. Type the Share Name in the Share field.
6. Type the Document Path, relative to the share, where the fax repository is located. For example, if
the path is sharename\wc\fax, type \wc\fax in Document Path.
7. Under Login Credentials to Access the Destination, select System to have the system log into
the server, or Authenticated User to have your authentication server determine access.
8. Type the user account and password in the Login Name and Password fields.
9. Click Apply.
Configure a Fax Repository using HTTP/HTTPS
Before you begin:
•
Ensure that Web services are installed on the server where you want to store scanned images.
Examples of Web servers include: Microsoft Internet Information Services (IIS) and Apache. Note
the IP address or host name of the server.
•
•
For HTTPS, ensure that your Web server is installed with a secure certificate.
Create a user account and password for the printer. When a document is scanned, the printer logs
in using the account, transfers the file to the server or workstation and logs out. Note the user
account and password details.
•
•
Create a directory on the HTTP/HTTPS server to be used as a scan filing repository. Note the
directory path.
Note any script that is required to be run.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Server Fax > Fax Repository Setup.
2. Select HTTP or HTTPS from the Protocol drop-down menu.
3. Select the address type. Options are IPv4 Address, IPV6 Address, or Host Name.
4. Type the appropriately formatted address and port number of the HTTP or HTTPS server where
the repository is located.
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5. Type the Script Path and file name, from HTTP root. Click the Get Example Scripts link for further
information.
6. Type the path to the scan repository in the Document Path field.
7. Under Login Credentials to Access the Destination, select System to have the system log into
the server, or Authenticated User to have your authentication server determine access.
8. Type the user account and password in the Login Name and Password fields.
9. Click Apply.
Configure a Fax Repository using SMTP
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Server Fax > Fax Repository Setup.
2. Select SMTP from the Protocol drop-down menu.
3. Type the domain name of your SMTP server in the Domain field.
4. Click Apply.
Configure a Fax Repository using Netware
Before you begin:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Server Fax > Fax Repository Setup.
2. Select Netware from the Protocol drop-down menu.
3. Type the Repository Server, Server Volume, NDS Tree, NDS Context, and Document Path in the
provided fields.
4. Under Login Credentials to Access the Destination, select System to have the system log into
the server, or Authenticated User to have your authentication server determine access.
5. Type the user account and password in the Login Name and Password fields.
6. Click Apply.
Configure Server Fax Default Settings
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Server Fax > Defaults.
2. To print a Confirmation Sheet after every Server Fax job, under General, click Edit, then select On
from the drop-down menu. The Confirmation Sheet specifies the success or failure of the Server
Fax job. If the fax is successful the location of the document on the fax server is also specified.
3. Select the User Name and Domain fields if you want these to display on the Job Log. The Job Log
is filed in the fax repository with the fax job.
4. Click Apply.
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5. On the Defaults page, you can change other settings such as:
•
•
•
•
Server Fax has the following setting that can be adjusted; 2-Sided Scanning, Content Type,
How Original was Produced and Resolution.
Image Quality has the following setting that can be adjusted; Lighten/Darken and
Suppression.
Layout Adjustment has the following setting that can be adjusted; Original Orientation and
Original Size.
Filing Options has the following setting that can be adjusted; Delay Start.
To change any feature settings, within each setting area click the Edit button, select the feature to be
changed and click the Save button to return to the Server Fax: Defaults screen.
Troubleshooting Server Fax
Notes:
•
Configure your printer on the network or resolve any networking issues before
attempting to use the Server Fax feature.
•
Server Fax and Embedded Fax cannot be running at the same time. If one is enabled, the
other will not function.
If you are experiencing problems sending a fax from the control panel, check the following:
5. Verify the user account and password created for the Server Fax feature are correct and have the
appropriate permissions to create directories and write files to the filing location.
See also: For more help, see the Online Support Assistant at
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Internet Fax
Internet Fax allows you to scan a document at the control panel and send it to a destination using an
email address instead of a telephone line. send a document over the Internet to an email address, or to
receive and print an email with attachments. You can also print a transmission report. A telephone line
connection is not required.
Before you begin:
Install the Internet and Server Fax Feature Enablement Kit. Follow the instructions in the kit.
Configuring Default Internet Fax Settings
Before you begin:
•
•
Create an email address for the printer if you want it to receive Internet faxes.
Note: A domain name must be entered before you can enable Internet Fax.
General Settings
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Internet Fax > Defaults.
2. Under General, click Edit.
3. To have the printer print a report automatically after every 50 Internet Fax jobs, select Enable
next to Activity Report.
4. Next to Delivery Confirmation Timeout, type the maximum number of hours between 0 and 72
that the printer will attempt to confirm an Internet Fax job before the confirmation fails.
5. Type the subject text that you want to display in the Subject field of the email.
6. Type any text that you want to display as the first paragraph in the Message Body.
7. Select optional information fields to display in the body of the fax. Options include:
•
•
•
User information such as User Name and Email Address.
Attachment information, such as Number of Images attached and Attachment File Type.
Information about the printer, such as Device Name, Device Location, and other details.
8. In the Signature field, type any additional information that you would like included on any fax
sent from the printer.
9. Next to Confirmation Sheet, select when you want a confirmation page to print. Select On, Off,
or Errors Only from the drop-down menu.
Advanced Settings and Layout Adjustment
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Internet Fax > Defaults.
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2. Under Internet Fax Image Settings, click Edit.
3. Set desired parameters, and click Apply.
Filing Options
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Internet Fax > Defaults.
2. Under Filing Options, click Edit.
3. Select the desired file format, options are Multi-Page TIFF, PDF images, or PDF/A images.
4. To print a report listing the delivery status for each recipient of the Internet Fax, select Print
Report next to Acknowledgement Report.
5. Click Apply to accept your settings or Undo to retain the previous settings.
Internet Fax Image Settings
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Internet Fax > Defaults.
2. Under Internet Fax Image Settings, click Edit.
3. To optimize the structure of PDF and PDF/A files for faster Web viewing, select Optimized for Fast
Web Viewing under PDF & PDF/A Settings.
4. To create searchable PDF documents, select Searchable under Searchable PDF & PDF/A
Defaults.
5. Specify the language or select Use Language Displayed on the Device User Interface.
6. To enable text compression select Enabled (Flate Compression).
7. Click Apply to accept your settings or Undo to retain the previous settings.
Configuring Internet Fax Receive Settings
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > Services > Internet Fax > Internet Receive Settings.
2. To filter out attachments, under Filter Options, select Accept Email with no attachment.
3. To specify what types of attachments can be received, select those file types under Accept the
following file types.
4. Under Finishing Options select the desired setting from the drop-down menu for Stapling and 2-
Sided Printing.
5. Under Receipt Options select Send Confirmation reply when requested (allow device to send
MDN) to send a Mail Delivery Notification (MDN) email to the requestor/originator when the fax
job is completed.
6. If you want to print a coversheet with the requestor’s email message before printing the fax job,
select Print Cover Sheet with incoming Email messages.
7. Click Apply to accept your settings or Undo to retain the previous settings.
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Internet Fax Addresses
You can store Internet Fax email addresses in the printer’s internal address book or you can configure
the printer to reference a network LDAP directory. To configure LDAP settings, see LDAP on page 38. To
Troubleshooting Internet Fax
If you are experiencing problems with sending an Internet Fax, first verify that the printer is connected
on the network and functioning as a printer by performing the following activities:
Note: Configure your printer on the network or resolve any networking issues before attempting to
use the Internet Fax feature.
1. Verify the printer is installed and functioning on the network. See Initial Setup at the Control Panel
3. Ensure SMTP is enabled.
4. Verify that the SMTP Server Address is correct and that the TCP/IP Domain Name, host name, and
DNS settings are properly configured.
5. Verify the POP3 Server Address is correct.
See also: For more help, see the Online Support Assistant at
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LAN Fax
Local Area Network (LAN) Fax allows you to send a fax from the print driver on your computer to a fax
machine over a telephone line.
Users select the Fax option from their print driver.
LAN Fax is an optional feature. You must install a fax kit before you can send a fax.
Before you begin:
•
Install the Fax Hardware Kit. Follow the instructions in the kit.
Sending a LAN Fax
To send a Fax from a Windows print driver:
1. Open a document, click File, then Print.
2. Select the Xerox printer from the drop-down menu, and click Properties.
3. Select Fax from the Job Type drop-down menu.
To send a Fax from a Macintosh print driver:
1. Open a document, click File, then Print.
2. Select the Xerox printer from the Printer drop-down menu.
3. Click Xerox Features from the Copies and Pages menu
4. Ensure you are in the Paper/Output area and click the Job Type menu.
5. Click Fax.
Adding a Fax Recipient
1. Click the Add Recipient icon.
2. Type the name of the fax recipient in the Name area.
3. Type the fax number of the recipient in the Fax Number area.
4. Type details such as Organization, Phone Number, Email Address and Mailbox number if required.
5. To add this recipient to your personal phonebook, click Add to Personal Phonebook.
6. Click OK.
The recipient displays in the Recipients list.
Adding a Recipient from a Personal Phonebook
You can create personal phonebooks to store your fax recipient numbers.
1. To add a recipient from a personal phonebook, click Add from Phonebook.
The Add from Phonebook menu displays.
2. If you have more than one phonebook available, click the down arrow next to Personal
Phonebook to select another phonebook.
3. Click the recipient that you want to fax to.
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Note: To view the details for the recipient, double-click the recipient name.
4. If you want to add more than one recipient, hold down the Ctrl key on your keyboard and click
each name.
5. When you have finished selecting your recipients, click the arrow. The names display in the Fax
Recipients list.
6. Click OK.
7. To save the list of names as a group, click Save As Group.
8. Type a name for your group in the Group Name field.
9. Click OK.
Setting up a Cover Sheet
1. Click the Cover Sheet tab.
2. If you want to add a cover sheet to your document, click Print a Cover Sheet from the Cover
Sheet Options menu.
3. Select the information that you want to show on the cover sheet.
4. To add a graphic or logo to the cover sheet, select New from the Cover Sheet Image menu.
5. Click Picture from the Options menu.
6. Click Choose File, then navigate to the file on your computer.
Note: Graphic files must be .bmp, .gif, or .jpeg format.
7. Click the desired settings to adjust the scale, position, and preview options of your graphic image.
8. Click OK.
9. Select Options from the Cover Sheet Image menu:
•
•
Click Print in Background to print the graphic behind any text on the cover sheet.
Click Print in Foreground to print the graphic at the front of your cover sheet or click Blend to
print a faint image of the graphic.
10. Click the cover sheet size from the Cover Sheet Paper Size menu.
11. Click OK.
Setting LAN Fax Options
1. Click the Options tab.
2. To print a confirmation sheet, select Print a Confirmation Sheet from the Confirmation Sheet
menu.
3. Click the required speed from the Send Speed drop-down menu.
•
•
•
Forced: 4800 bps
G3: 14.4 Kbps
Super G3: 33.6 Kbps
4. Click the desired resolution from the Fax Resolution drop-down menu.
5. If you want to send your fax at a specific time, click Send At: and type the time that you want the
printer to send your fax.
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6. If your telephone system requires a prefix for fax numbers, select Dialing Prefix under Fax Dialing
Options, and type the prefix in the field.
7. If your call requires a Charge Code number for billing purposes, select Credit Card and type the
details for the charge code in the field.
Editing the Phonebook
Setting up Phonebook Preferences
1. On the Options tab, click Preferences.
2. Specify the default phonebook from the Default Phonebook drop-down menu.
3. Specify any other User Preferences.
Personal Phonebook
The Personal Phonebook is created when you add fax numbers on the Fax Recipients tab. The Personal
Phonebook is automatically saved to your computer as a file with the name default.pb. To view the
Personal Phonebook, click the Open icon (...) next to Personal Phonebook. Click the Select File icon to
select a different phonebook file.
Shared Phonebook
The Shared Phonebook contains a list of fax numbers and recipient details that have been saved to a
network location for more than one person to use. To access a shared phonebook:
1. Click Select File next to Shared Phonebook and select the default.pb shared phonebook file on
your network.
2. Click the Open icon (...) next to Shared Phonebook to view the phonebook.
Shared LDAP Phonebook
If your network is connected to an LDAP server, you can configure the Shared LDAP Phonebook to
reference an LDAP directory.
1. Click Select File icon next to Shared LDAP Phonebook.
2. Type your LDAP server settings and user mappings, then click Close.
User Preferences
1. If you want to be notified when you add duplicate recipients to the phonebook, select the Prompt
When Adding Duplicate Recipients option.
2. If you want to be notified when you delete a recipient from the phonebook, select the Prompt
When Removing a Recipient option.
3. If you want to always use the Current Recipient List, click the Always Use Current Recipient List
check box.
4. If you want to use the current Cover Sheet notes, click the Always Use Current Cover Sheet
Notes.
5. Click OK when finished.
6. Click OK to close the Fax window.
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7. Click OK on the Paper/Output tab to send your fax.
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Xerox Standard Accounting
Xerox Standard Accounting (XSA) tracks the number of copy, print, scan, and fax jobs for each user. You
can set limits to restrict the total number of jobs by type that a user can produce. You can then
generate reports listing usage data for individual users and groups.
When XSA is enabled, users must log in to the printer before accessing services. They must also provide
their account details in the print driver before printing documents from a computer.
Note: If XSA is enabled, you cannot enable other accounting modes.
You can create a maximum of:
•
•
•
2499 unique XSA user IDs
500 General Accounts
499 Group Accounts
All user IDs must be assigned to one or more group accounts.
Note: XSA settings and account data are stored in the printer. Xerox recommends that you back-
up settings using the Cloning feature. If XSA settings are lost or deleted, you can restore them
Before you begin:
•
Install Print and Fax Drivers on all user computers.
Enabling Xerox Standard Accounting
Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
1. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Manage
Accounting.
2. Click Enable Accounting.
3. Click OK to accept the confirmation message.
Creating a Group Account
You must create a group account before creating new user accounts.
Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
1. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Group
Accounts.
2. Under Group Accounts, type an Account ID using up to 12 digits, then type an Account Name
using up to 32 alphanumeric characters for the new group account.
Note: Each Account ID and Account Name must be unique.
3. Click Add Account, then click OK.
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Creating a New User Account and Setting Usage Limits
Notes:
•
•
You must create a group account before you can create and add user accounts.
If your printer is locked, you must log in as a system administrator. For details, see
1. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Manage
Accounting.
2. Click Add New User.
3. Type a User ID and a Name using up to 32 alphanumeric characters, for the new user.
Note: Each User ID and Name must be unique.
4. Under Usage Limits, type the maximum number of impressions or sent images that the user can
produce. The maximum number of impressions or images sent is 16,000,000.
•
Black Printed Impressions includes all black and white documents printed from a computer
using the print driver.
Note: Cover sheets and banner sheets are counted as impressions.
•
•
Black Copied Impressions includes all black and white copies.
Color Printed Impressions includes all color documents printed from a computer using the
print driver.
•
•
Color Copied Impressions includes all color copies.
Network Images Sent includes documents sent over the network, including network scans,
scans to email, server and Internet faxes.
Note: If the printer is set to print a scan confirmation report or an Internet Fax acknowledgement
report, these documents are counted towards the user's limit.
•
Fax Images Sent includes documents faxed to a phone number. The total number of
documents is the number of faxed documents, including cover sheets, multiplied by the
number of destinations.
•
Black Faxed Impressions includes received fax documents that are printed.
5. Click Apply.
Creating a General Account
General Accounts can be created to identify a subset of a group or project that a user is assigned to.
The XSA Report specifies the number of documents produced for each group.
A General Account example:
An administrator creates a Group Account called Finance Department and two General Accounts
called Company A Project and Company B Project. The administrator adds the user Jane Smith to
each account.
Jane can now record any impressions that she makes to a particular account. At the control panel,
Jane types her User ID and selects Company A Project. The number of impressions is recorded to
the Company A Project.
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Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
1. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > General
Accounts
2. Under General Accounts, Type an Account ID up to 12 digits, and an Account Name up to 32
characters.
Note: General Account ID and General Account name must be unique.
3. Click Add Account.
4. To add a user to this account, click Manage.
5. In the Account area, make any relevant changes.
6. In the User Access area, select the user accounts to add to the General Account.
7. Click Save Changes.
Maximum Usage Limits
Once a user reaches the maximum usage limit set for them, they are no longer able to use that feature
until you reset their limit. When they log in to the printer, they are presented with a notification
message that their limit has been reached for that feature.
If the user exceeds their limit while a job is in process, the printer tracks the number of impressions
generated over their limit and subtracts them from the user’s limit once it is reset.
If the user's limit is reached before a print job is completed, an error report prints notifying the user
that their limit has been reached. The job is deleted from the print queue, and any sheets remaining in
the paper path will finish printing.
Resetting Usage Limits
Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
1. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Report and
Reset.
2. To reset all usage data to 0, click Reset Usage Data.
3. Click OK to acknowledge the confirmation message.
CAUTION: The following step will delete all the XSA accounts on the printer.
4. Click Reset to Default if you want to delete all user, group, and general accounts.
5. Click OK to acknowledge the warning message.
Printing a Report
You can print a report that lists the numbers of impressions recorded for each user and each account.
To print a report:
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Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
1. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Report and
Reset.
2. Click Generate Report.
3. Right-click the Right-click to download link and save the .csv file to your computer.
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Network Accounting
Network Accounting allows you to manage printer usage with detailed cost analysis capabilities. Print,
Scan, Fax, and Copy jobs are tracked at the printer and stored in a job log. All jobs require
authentication of User ID and Account ID, which are logged with the job details in the job log. The user
is prompted for accounting information when submitting a job to the printer.
The job log information can be compiled at the accounting server and formatted into reports.
Before you begin:
•
•
Install the Network Accounting Feature Enablement Kit. Instructions are included in the kit.
Install and configure Xerox certified network accounting software on your network. Refer to the
manufacturer's instructions for help.
•
•
Test communication between the accounting server and the printer. To do this, open a Web
browser, type the IP Address of the printer in the address bar, then press Enter. The printer’s
CentreWare IS home page should display.
Install Print and Fax Drivers on all user computers if you want to track print and LAN Fax jobs.
Enabling and Configuring Network Accounting
Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Accounting Settings.
3. Touch Accounting Mode.
4. Touch Network Accounting to enable.
5. To customize the prompt that users will see at the control panel, touch Customize Prompts, then
select the required prompt option from the drop-down menu: Display Prompt 1 and 2, Display
Prompt 1 Only, Display Prompt 2 Only, Display No Prompts.
a. To set the prompt values, touch Prompt 1 Label, type an ID between 1 and 32 characters,
then touch Save.
b. Touch Prompt 2 Default Value, type an ID between 1 and 32 characters, then touch Save.
c. To prevent typed information from being displayed on the control panel, touch Mask Entries,
then touch Save.
6. Touch Code Entry Validation, and select one of the following:
•
Enabled: Select this option if you want to track copy, print, and scan usage information by
User ID, Account ID, and resources used by each user account. Users are required to type a
valid User ID and Account ID for every job.
Note: Resources include type of paper stock used, printing method such as single-sided or double-
sided, and output types such as stapled or collated.
•
Disabled: Select this option to allow the printer to accept both valid and invalid User and
Account ID's. You can disable code entry validation if you want to determine what the
general usage baseline is for any particular printer prior to requiring authentication controls.
Users are still required to type at least one character into the User ID and Account ID fields.
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7. Touch Save.
8. Touch Save again.
9. On your network accounting server, open the network accounting application.
10. Configure the application to define the destination for retrieval of data as the IP address or the
fully qualified domain name of the printer.
Troubleshooting Network Accounting
If you are experiencing problems with Network Accounting, check the following:
1. Verify the printer is installed and functioning on the network. See Initial Setup at the Control Panel
3. Verify that enough delay time is set on the DHCP server to allow for normal maintenance shut
downs if Dynamic TCP/IP addressing is used. See
4. Verify that the Network Accounting Feature Enablement Kit is installed.
5. Verify communication between the Accounting Server and the printer. Test the communication:
a. At the Network Accounting server, open a Web browser.
b. Type the IP address of your printer, then press Enter or Return.
If the CentreWare Is home page displays, the server is communicating with the printer.
8. Verify that all users have scan and fax drivers installed on their computers. For details, see the User
See also: For more help, see the Online Support Assistant at
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Enabling Accounting in Print Drivers
Jobs sent from a user’s computer can only be counted if accounting is enabled in the print driver.
Enabling Accounting in a Windows Print Driver
1. From the Start menu select Printers and Faxes for Windows XP, or Settings > Printers for
Windows 2000/20003.
2. Right-click the printer in the list, and select Properties > Configuration > Accounting.
3. From the Accounting System drop-down menu, select Xerox Standard Accounting or Auditron,
or Xerox Network Accounting.
4. Select Always Prompt if you want users to type their User ID and Account ID each time they print.
If you do not want users to log in, select Do Not Prompt and type the user's information in the
Default User ID and Default Account ID fields.
5. Select Mask User ID and Mask Account ID to show characters as asterisks when an ID is entered.
6. Select Remember Last Entered Codes to show the last entered code when a user is prompted for
their Account ID.
7. Select Auxiliary Accounting Interface if you are using XSA with an external accounting device.
8. If you want to specify the default User ID and Account ID, type them in the Default User ID, and
Default Account ID fields, then select the default account type.
9. Click OK.
10. Click OK to exit.
Enabling Accounting in an Apple Macintosh Print Driver
1. Open a document and select File, then select Print.
2. Select the Xerox printer.
3. Select Accounting from the drop-down menu.
4. Under Accounting System, select Xerox Standard Accounting or Auditron, or Xerox Network
Accounting.
5. Select Prompt for Every Job If you want users to type their User ID and Account ID every time
they print.
6. Select Mask User ID and Mask Account ID to show characters as asterisks when an ID is typed.
7. If you want to specify the default User ID and Account ID, select Use Default Accounting Codes,
type them in the Default User ID, and Default Account ID fields, then select the default account
type.
8. Select Auxiliary Accounting Interface if you are using XSA with an external accounting device.
9. To save your settings, click the Presets menu and select Save As.
10. Type a name for the preset.
11. Click OK.
Note: Users must select this preset each time they print or send a LAN fax using the print driver.
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Monitoring Alerts and Status
Alerts
Any current alerts or warnings that occur on the printer are displayed in CentreWare IS on the
Description and Alerts page. At the bottom of the page, the alerts are listed along with details about
each alert and the recommended skill level required to resolve the issue.
To view any alerts currently listed on the printer:
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Status > Description & Alerts. The Description & Alerts page displays.
2. All current alerts display under Alerts at the bottom of the page.
The following information displays for each Alert in the list:
•
•
Severity: The importance or impact of the problem.
Status Code: If the problem requires a Service Representative to resolve it, provide them with
this status code for reference.
•
•
Description: Describes the current warning or issue.
Skill Level: Displays the suggested skill level needed to resolve this problem. The levels are:
•
•
•
•
•
Trained: A system administrator is needed to fix the problem.
Untrained: A normal user can fix this problem.
Field Service: A Xerox Support technician is needed to fix this problem.
Management: A network administrator is needed to fix this problem.
No intervention required or No Alerts: The printer does not need assistance.
Setting up Alert Notification
There are several ways to set the printer up to send out notifications when various types of alerts occur.
Possible alert types include low supply status, paper supply status, paper jams, and others.
Email Alerts
You can define groups to receive email notifications when selected status alerts occur on the printer.
1. In CentreWare IS, click Properties > General Setup > Alert Notification > Email Alerts.
2. Under Recipient Group Addresses, select Enable Group 1 and type up to five Email Addresses to
receive selected alerts.
3. Under Recipient Group Preferences, for the group you created, select the type of alerts that will
cause email notification to occur.
Note: You can set up to three separate groups to receive any combination of email alerts.
4. To view definitions of the alert types, click (Glossary) under Status Codes in the Recipient Group
Preferences area.
5. In the “Reply to:” Email Address field, type the email address of the administrator or user
designated to receive any replies sent by Alert Notification group members.
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6. Type a number between 1 and 60 minutes in the field under Set jam timer for release of status
to selected groups to specify how many minutes the printer waits after a jam is detected before it
sends an email status message. The default time is 0 minutes.
7. Click Apply to accept the new settings or Undo to retain the previous settings.
Note: Restarting the printer can take up to five minutes. During this time, network access is not
available.
Local UI Alerts
You can define when you want the printer to display a warning on the control panel if the printer’s scan
disk memory is low. Low memory can cause the printer to slow down or lose jobs.
1. In CentreWare IS, click Properties > General Setup > Alert Notification > Local UI Alerts.
2. Under Scan Disk Memory Warning, select the maximum number of scanned pages that can be
held in scan memory before a warning displays. Options include:
•
•
•
10 scanned pages
30 scanned pages
Custom: Type a number of pages between 0 and 75 before a notification is sent.
Note: The higher number of pages selected, the more frequently the warnings will display.
3. Click Apply to accept the current settings or Undo to retain the previous settings.
Low Supply Warning
To set the printer to display warnings in the printer’s status area when supplies reach a designated low
level, set the values on the Low Supply Warning page.
1. In CentreWare IS, click Properties > General Setup > Alert Notification > Low Supply Warning.
2. From the drop-down menu under each supply, select a value for percentage of supply remaining
that will cause the printer to display an alert in the printer’s status region.
Notes:
•
•
You can view this status on the Description and Alerts page under Status.
To view current supplies status, click Status > Consumables.
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Energy Saving Settings
Sleep Mode
This feature allows you to define what printer services are allowed to wake the printer from sleep
mode. The printer goes into sleep mode when not in use to conserve energy.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
Sleep Mode Options
1. In CentreWare IS, click Properties > General Setup > Sleep Mode Settings.
2. To allow the printer to wake to poll Novell print queues, under Sleep Mode Network Settings,
select Resume Network Controller Briefly to Poll Novell Print Queues During Sleep Mode.
3. Under Poll Interval during Sleep Mode, type the time in seconds between 60 and 1200 to define
the interval the printer uses to wake to poll Novell print queues. The default is 300 seconds.
4. To allow the printer to wake to broadcast SAP during sleep mode, under Sleep Mode Network
Settings, select Resume Network Controller Briefly to Broadcast Service Advertising Protocol
(SAP) During Sleep Mode.
5. Under SAP Interval during Sleep Mode, type the time in seconds between 60 and 65535 to
define the interval the printer uses to wake to broadcast SAP. The default is 300 seconds.
Advanced Sleep Mode Options
You can designate four types of broadcast packets that, when received by the printer during sleep
mode, allow the printer to process them.
1. In CentreWare IS, click Properties > General Setup >Sleep Mode Settings > Advanced.
2. In the Packet Priority list, click the Increase Priority and Decrease Priority buttons to prioritize
the packet types.
3. Pick Apply to save the priority list.
The printer processes the priority list and displays, in order, the top four packet types for which the
corresponding protocols have been enabled on the printer. Any packet types of higher priority that
do not have the corresponding protocol enabled are skipped.
4. Click Return to return to the Sleep Mode Settings page.
System Time Out
You can specify the time that the printer will stay awake.
1. At the printer control panel, press the Machine Status, then touch the Tools tab.
2. Touch Timers > System Timeout.
3. Touch Enable.
4. Touch the field under Timeout and use the arrows to adjust the time between 15–600 seconds.
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Setting the Date and Time
Setting the Date and Time in CentreWare IS
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > General Setup > Date and Time.
2. Under Date and Time Setup, select:
•
•
Automatic using NTP to use an NTP server.
Manual (NTP Disabled) to manually set the time.
3. If you are using an NTP server, provide the following information about the server:
•
•
Select an address type. Options are IPv4 Address or Host Name.
Type the appropriately formatted address, alternate address, and port numbers.The default
port number is 123.
Note: Changes to these settings will cause the printer to restart.
4. Select the date and time format, and type the date and time in the appropriate fields. Select
Display 24 hour clock to show the time in 24 hour format.
5. Under Time Zone, select your Time Zone from the drop-down menu.
6. Click Apply.
Setting the Date and Time at the Control Panel
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Device Settings > General > Date and Time.
3. To set the time zone, touch GMT Offset and touch the arrows to adjust the time zone.
4. To set the date, touch Date, select a Format and type the date.
5. To set the time, touch Time, and type the time. Select Display 24 hour clock to use 24 hour
format.
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Taking the Printer Offline
To prevent the printer from either sending or receiving jobs over the network at any given time, you can
take the printer offline. This allows you to perform printer maintenance or install options without jobs
being sent to the printer. When the printer is offline, any installed optional features, such as Workflow
Scanning, are unavailable.
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab.
3. Touch Network Settings.
4. Touch Online/Offline.
5. Touch Close.
6. Press the Log In/Out button, then touch Logout to exit the Tools pathway.
Note: Taking the printer offline does not cause the printer to power down or turn off.
Restarting the Printer in CentreWare IS
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Status > Description & Alerts.
2. At the bottom of the page, click Reboot Machine then click OK.
Note: Restarting the printer can take up to five minutes. During this time, network access is not
available.
Restarting the Printer from the Control Panel
1. At the printer control panel, press the Machine Status button.
2. Touch the Tools tab.
3. Touch Troubleshooting.
4. Touch Resets.
5. Touch Software Reset.
6. Under Reset Options, select the type of reset you want:
•
•
•
All Software
Network Software
Copy Software
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7. Touch Reset.
Notes:
•
Using Software Resets to restart the printer is faster and wastes less consumables than
turning the printer on and off.
•
Restarting the printer can take up to five minutes. You can not access CentreWare IS
during this time.
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SMart eSolutions and Billing Information
SMart eSolutions
SMart eSolutions is a suite of features that simplifies printer ownership and administration. It provides
free services to enable administration of metered billing and supplies replenishment plans for printers
on a network. The suite provides the following:
•
•
•
MeterAssistant™: Meter Assistant automatically submits meter reads to Xerox from network
printers. This eliminates the need to collect and report meter read information manually.
SuppliesAssistant™: SuppliesAssistant proactively manages ink supplies for network equipment,
and monitors actual usage.
MaintenanceAssistant™: MaintenanceAssisstant provides options for troubleshooting your
printer. You can send detailed diagnostic information to Xerox, start online troubleshooting
sessions with Xerox, and download usage information to your computer in .csv format.
There are three ways to register the printer for SMart eSolutions:
•
•
•
Automatic registration: Automatic registration is available as a standard feature on many
WorkCentre/WorkCentre Pro printers.
SMart eSolutions Windows Client: The windows client is an option for small and medium sized
businesses.
CentreWare Web: CentreWare Web is a Web browser-based software tool that installs, configures,
manages, monitors, and reports on network printers and multifunction printers on your network
regardless of manufacturer. It is well suited for large enterprise businesses. For more information,
Notes:
•
•
Once you install the software, MeterAssistant is automatically enabled.
SMart eSolutions is not available in all countries. Refer to your Xerox Representative for
further information.
Before you begin:
•
Create an account on Xerox.com to receive your meter read information. To create a new account
•
•
Ensure SNMP and TCP/IP are enabled.
Ensure the HTTP Proxy Server is configured.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
Enabling SMart eSolutions
1. In CentreWare IS, click Status > SMart eSolutions.
2. Under Device Communication Status, click Settings.
3. Under Enrollment, select Enrolled.
4. Under Communication Setup, under Daily Transmission Time, type the time of day that you
want the printer to perform its daily communication with Xerox.
5. Click Apply.
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6. To verify communication with the Xerox server, click Test Communication Now. Under
Communication Setup, a status message displays indicating if your printer is able to
communicate with Xerox.
Meter Assistant
To view the last transmission of Billing Meter information for your printer:
1. In CentreWare IS, click Status > SMart eSolutions.
2. Click Meter Assistant.
3. If Meter email alerts are desired, click Edit. For detail on setting up alerts, see Setting up Alert
Supplies Assistant
To view the current status of supplies:
1. In CentreWare IS, click Status > SMart eSolutions.
2. Click Supplies Assistant.
3. Printer supplies list with their current % Life Remaining.
Maintenance Assistant
1. In CentreWare IS, click Status > SMart eSolutions.
2. Click Maintenance Assistant.
3. Click one of the following:
•
•
•
Send Diagnostic information to Xerox
Start an Online Troubleshooting Session at www.xerox.com
Download file to your computer: Right-click and download the UsageLog.csv file to your
computer.
View Usage and Billing Information
Usage Counters
The Usage Counters page displays the total number of pages printed or generated by the printer.
1. In CentreWare IS, click Status > Usage Counters.
The entire detailed list of pages printed or generated by the printer displays.
2. Click Refresh to update the page.
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Billing Information
The Billing Information page displays the count of pages printed or generated in black and white or
color for billing purposes.
1. In CentreWare IS, click Status > Billing Information.
The list of pages printed or generated by printer displays.
2. Click Refresh to update the page.
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Cloning
This feature allows you to save your printer settings in a clone file. You can use the clone file to copy
your printer settings to another printer, or use it to back up and restore settings on your own printer.
Note: If you are using the clone file to copy your printer settings to another printer, both printers
must be the same model, and have the same version of software.
Note: Optional features can only be cloned if installed on both printers.
To determine the Software Version of your printer:
1. In CentreWare IS, click Properties > General Setup > Configuration Report.
2. Scroll down to Software Versions.
Creating a Clone File
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
1. In CentreWare IS, click Properties > General Setup > Cloning.
2. Under Create Clone File select the features that you want to clone to other printers. All features
are selected by default. You can select any of the following features to clone:
•
•
•
•
•
•
•
•
•
•
Accounting
•
•
•
•
•
•
•
•
•
•
Security
Administration
SMart eSolutions
System Disk
Audit Log
Authentication & Authorization Configuration
Power Saver
Connectivity
Emails
Print Settings
Device Upgrade
Workflow Scanning
Templates
Fax
Internet Fax
Internationalization
Job Management
Web Services
Banner Sheet Settings
Note: To view the specific parameters that can be cloned for any of the features, click View
Feature Details.
3. Click Clone.
The Cloning Instructions page displays.
4. Under Cloning Instructions, right-click Cloning.dlm to download the clone file.
5. Click Save Link as or Save as and select a name and the location to save the file.
Note: The default name for the file is Cloning.dlm. If you rename the file, make sure the new name
uses .dlm as the file extension.
6. Click Save.
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Installing a Clone File
Notes:
•
If your printer is locked, you must log in as a system administrator. For details, see
•
This procedure will cause the printer to restart and will be unavailable over the network
for several minutes.
1. In CentreWare IS, click Status > Welcome.
2. Click I Have A Cloning File.
3. Under Install Clone File, type path and name of the clone file you want to use or click Browse to
locate the file.
Note: If View Features Details is selected, the Install Clone File field will not display. Click Hide
Feature Details.
4. Click Install.
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Address Books
If your network is connected to an LDAP server you can configure the printer to look up addresses from
the LDAP directory. For details, see LDAP on page 38. If you do not have an LDAP server, you can use
the Fax Address Book and the Public Address Book to store fax machine phone numbers and email
addresses on the printer.
The printer can be configured to access both an LDAP directory and a Public Address Book. If both are
configured, users will be presented with the choice to use either address book.
Internet Fax and Email Address Book
Email addresses are stored in the Public Address book.
Note: An Internet Fax Address is the email address of an internet fax machine or service.
Address Book Security
You can define who has access rights to view and manage your Address book.
1. In Centre Ware IS, click Address Book > Access Rights.
2. Select one of the following:
•
System Administrators Only to require users to log in as an administrator to edit the address
book.
•
Open to All Users to allow anyone to edit the address book.
3. Click Save.
Editing the Public Address Book in CentreWare IS
You can add, delete and edit addresses at the control panel.
Adding a New Name
1. In Centre Ware IS, click Address Book.
2. Under Common Tasks, click Add New Name.
3. Type in a name for the person in the Friendly Name field.
4. Type in an email address for the user in the Email Address field.
5. If the user has an Internet Fax Address, type it in the Internet Fax Address field.
6. Click Save & New to save the new file and to prompt for the next entry or click Save & Close to
save the record and exit the window.
Deleting a Name
You delete individual names directly from the Address Book listing.
1. In Centre Ware IS, click Address Book.
2. Under Public Address Book, click View All Names.
3. Scroll to the entry you want to delete, then click Delete.
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4. Click OK to confirm the delete or Cancel.
Editing a Name
You can edit individual names directly from the Address Book listing.
1. In Centre Ware IS, click Address Book.
2. Under Public Address Book, click View All Names.
3. Scroll to the entry you want to modify, then click Edit.
4. Type your changes in the Edit Names and Addresses fields.
5. Click Save & Close to save your current settings or click Close to retain the previous settings.
Deleting All Names
To delete all names in the Public Address Book, click Delete All Names.
Editing the Public Address Book as a .csv File
If you have many addresses to manage, you can download the address book as a .csv file, edit it in a
spreadsheet application, and upload it to the printer.
Exporting
To back up your current address book or make modifications to it from your computer, you can export
the file.
1. In CentreWare IS, click Address Book > Export.
2. In the File Download dialog box, click Save.
3. Select the location to save the file, then click Save.
Downloading a Sample .csv File
You can download a sample .csv file to see the default format of address book entries, then edit the file
and import it to the printer.
To download a sample .csv file:
1. In CentreWare IS, click Address Book > Download Sample.
2. In the File Download dialog box, click Save.
3. Select the location to save the file, then click Save.
Importing
1. In CentreWare IS, click Address Book.
2. Under Management, click Import.
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3. Type in the path to your file in the Address Book File field or click Browse to locate the file on an
external computer.
Notes:
•
•
The address book file must be in .csv format.
The printer recognizes the second row in the .csv file as the first data entry. The first row
contains headings for the data in each column. The default column heading names are:
Friendly Name, Email Address, Internet Fax Address.
4. Click Next.
5. Under Import Options, select the action you want to occur when the file imports. Options are:
•
Add your new content to the existing Public Address Book. This option simply merges your
new file with the current file. No data is lost.
•
Replace the existing Public Address Book with your new content. All previously stored
address book dates is overwritten with the new data.
Mapping the Address Book
1. To map the current address book information to the Public Address Book fields in CentreWare IS,
click Map Existing Address Book.
2. Under Imported Heading, select the labels from your imported file that you want to map to the
labels in the Public Address Book. Options are:
•
•
•
Display Name: This field is required.
Email Address: This field is required.
Internet Fax Address: This field is optional.
3. Click Apply to accept your current settings or Undo to retain the previous settings.
Fax Address Book
You can save fax machine phone numbers as speed dial entries at the control panel. For details, see the
LAN Fax Address Book
The LAN Fax feature has a separate directory for storing and managing addresses. For details, see
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Font Management Utility
The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your
network.
Note: The Xerox CentreWare Font Management utility is available on the Xerox website at
You use the utility to download soft fonts to your printer, such as your company’s branded fonts or
unicode fonts needed to support multiple languages. You then can add, delete or export the fonts to a
file. You can add or delete printers in the printer list to display only those printers you want to manage.
A Unicode font kit is available for this printer. To install unicode fonts, refer to the directions included
with the kit. To order the kit, contact your Xerox representative.
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Network Logs
Log files are text files of recent printer activity that are created and stored in the printer. Log files are
used to monitor network activity or troubleshoot network problems.
To download logs:
1. In CentreWare IS, click Properties > General Setup > Network Logs.
2. Under Information Level, select Basic or Enhanced.
•
•
Basic records a minimum list of network actions that have occurred on the printer.
Enhanced records a detailed list of network actions that have occurred on the printer.
Notes:
•
You should only enable Enhanced logging when instructed to do so by a Xerox service or
support technician.
•
Selecting Enhanced logging can cause job processing times to increase.
3. Under Download Files, under Additional Content, select the log types that you want to
download.
4. Click Start Download.
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Customizing Printer Contact Information
The support page in CentreWare IS displays contact information for service and supplies as well as for
about the system administrator. You can customize this information to display your company’s contact
information for the users of the printer.
Note: If your printer is locked, you must log in as a system administrator. For details, see Accessing
To add your own custom information:
1. In CentreWare IS, click the Support tab.
2. Click the Edit Settings button.
3. Update the fields with your desired information and click Save.
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Updating the Printer Software
When Xerox releases a new version of printer software or firmware, you can update your printer to
incorporate the new fixes and improvements.
Updating the Software
•
Manual: Download the latest software update file in .dlm format from the Xerox support website,
and update the printer’s software from CentreWare IS.
Scheduling Automatic Software Updates
•
Auto: Specify a network location where you plan to store the latest software update file, and
specify a regular schedule indicating when you want the printer to automatically update its
software from that network location.
Note: You must manually download the latest .dlm file and copy it to the specified network
location.
Before you begin
•
•
Determine the current software version of your printer.
Download the latest software update file in .dlm format from the drivers and downloads page for
your specific printer.
To determine the software version:
1. In CentreWare IS, click Properties > General Setup > Configuration Report.
2. Scroll down to Software Versions to verify the software information.
Manual
In CentreWare IS:
1. Click Properties > General Setup > Machine Software > Upgrades.
2. Under Upgrades select Enabled.
3. Click Apply.
4. Click Manual Upgrade in the left navigation.
5. Under Manual Upgrade, click Browse to locate and select the software upgrade file in .dlm
format.
6. Click Open.
7. Click Install Software.
The file is sent to the printer. Once the software is installed, the printer restarts.
Note: Installing software disables printing and prevents access to the printer through CentreWare
IS or locally while the software is loading.
8. Check the configuration report to verify that the software has updated.
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Auto Upgrade
You can set the printer to automatically schedule printer software upgrades from a central FTP server
at a specific time on a regular basis.
Caution:
•
•
This procedure deletes any current jobs in the printer print queue and prevents further
jobs from printing until the upgrade has completed. If you wish to preserve these jobs,
allow them to complete before upgrading your software.
All configured network settings and installed options will be retained by the printer after
the Software Upgrade process.
Note: Upgrades must be enabled before you can configure Auto Upgrade.
1. Click Properties > General Setup > Machine Software > Auto Upgrade.
2. Under Auto Upgrade select Enabled for Schedule Upgrade.
The Auto Upgrade page expands.
3. Under Refresh Start Time, select Hourly or Daily.
4. If you select Daily, type the Time in hours and minutes.
5. Under Protocol, select the address type. Options are IPv4 Address, IPv6 Address, or Host Name.
6. Type the appropriately formatted address and port number of the server where the upgrade
software is located in the address field. The default port number is 21.
7. In the Directory Path field, type the full path to the software upgrade file in .dlm format located
on the server.
8. Type the Login Name to access the server.
9. Type then retype the Password.
10. Click Apply.
Note: Software Installation begins several minutes after the software file has been submitted to
the printer. Once installation begins, CentreWare IS is disabled. You can monitor the installation
progress from the printer control panel.
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Customization and Expansion
Xerox Extensible Interface Platform (EIP)
Xerox Extensible Interface Platform (EIP) allows independent software vendors and partners to
develop personalized and customized document management solutions that can be integrated and
accessed directly from the printer’s control panel. These solutions can leverage existing printer
infrastructure and databases. Examples of applications include ScanFlow Store™, Xerox Scan to PC
Desktop™, Equitrac Office™, and others. For more information on EIP applications for your printer,
contact your Xerox Sales Representative or refer to the Xerox website at
Enabling Extensible Services
Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
Before you begin:
•
•
•
Get the customer service installation file from your local Xerox representative, and copy it to your
computer. Note the location of the file.
Ensure that a digital certificate is installed on the printer. For details, see Installing a Digital
Installing Custom Services Software
1. In CentreWare IS, click Properties > General Setup > Machine Software > Manual Upgrade.
2. Under Manual Upgrade, click Browse, then locate the InstallCustomServices.dlm file for the
custom application you want to install.
3. When you locate the file, click Open, then click Install Software.
Enabling Extensible Service Registration
1. In CentreWare IS, click Properties > Connectivity > Protocols > HTTP.
2. Click Web Services at the top of the page.
3. Select Enable next to Extensible Service Registration.
Note: If Extensible Service Registration does not display, the custom services software file was not
installed correctly or the installation failed. For details, see Installing Custom Services Software on
4. Click Apply to accept the current changes or Undo to retain the previous settings.
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Auxiliary Interface Kit
An Auxiliary Interface Kit, or a Foreign Device Interface kit, is a third-party access and accounting
device such as a coin operated printer accessory or a card reader that can be attached to the printer.
Installation instructions are included with the Foreign Device Interface Kit. After the kit is installed, you
must enable Auxiliary Access at the control panel.
Note: If your printer is locked, you must log in as a system administrator. For details, see Initial
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Accounting Settings > Accounting Enablement, then touch Accounting Mode.
3. Touch Auxiliary Access.
4. Touch Auxiliary Device Type and select your printer type.
5. Touch Save twice.
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Audit Log Event Identification Numbers
Column 4 of the Audit Log contains a unique value that identifies the event. The following table lists
the identification number and the corresponding event listed in the Audit Log:
Event Identification Number Description
1
System startup
2
System shutdown
3
Manual ODIO (On-Demand Image Overwrite) Standard started
4
Manual ODIO Standard complete
Print job
5
6
Network scan job
Server fax job
7
8
IFAX
9
Email job
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
Audit Log Disabled
Audit Log Enabled
Copy
Efax
Lan Fax Job
Data Encryption enabled
Manual ODIO Full started
Manual ODIO Full complete
Data Encryption disabled
Spare
Scan to Mailbox job
Delete File/Dir
USB Thumbdrive
Scan to Home
Scan to Home job
Copy store job
PagePack login
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Audit Log Event Identification Numbers
Event Identification Number Description
27
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
Postscript Passwords
Network User Login
SA login
User Login
Service Login Diagnostics
Audit log download
IIO feature status
SA pin changed
Audit log Transfer
SSL
X509 certificate
IPSec
SNMPv3
IP Filtering Rules
Network Authentication
Device clock
SW upgrade
Cloning
Secure scanning
Secure Authentication
Service login copy mode
Smartcard access
Process terminated
ODIO scheduled
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configuring for Kerberos (Windows
Index
Auto Answer Delay
Numerics
802.1X authentication
B
A
banner sheets
address books
C
setting up using Common Access
CentreWare IS
alert notifications
alerts
Configuration Overview page
control panel access
copy functions
authentication
copy settings
custom services software
authentication server setting
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Index
Ethernet speed
D
date and time
extensible service registration
digital certificates
extensible services
DNS/DDNS settings
F
fax numbers
faxes
E
edge erase presents
email server
feature usage limits
file repository settings
folders
FTP
embedded fax connection
embedded fax defaults
selecting stapling options for incoming
G
group accounts
H
embedded fax jobs
host groups
embedded fax reports
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Index
IPv4
IPv6
IPX trap destination addresses
I
IKE settings
image data
image shift presets
Installation Wizard
J
adding recipients from personal
jobs
junk fax prevention
Internet fax defaults
K
Internet fax phonebooks
IP address
Kerberos (Windows 2000/2003)
L
LDAP server
LDAP server access
IP filter rules
LDAP server filters
IP trap destination addresses
LDAP/LDAPS server
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local time zone
Low Supply Warning
network speed
networking
M
manual keying settings
P
page reading order
passwords
personal phonebooks
N
NDS
network
network address
POP3 server
presets
print job banner sheets
print jobs
network logs
printer
network protocols
printer configuration
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Index
printer fax number
reduce/enlarge presets
printer features
S
printer location
printer name
saved jobs
printer security
printer services
printer settings
Scan to Home
Scan to Mailbox
scanning
printer software
secure faxes
printer tools
printing
protocol actions
server fax defaults
protocol groups
server fax filing repositories
Service Advertising Protocol (SAP)
protocol policies
proxy server
Q
services
R
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Index
trusted certificate authorities
U
SMTP server
UNIX systems
usage limit reports
SNMP v1/v2c properties
SNMP v3 properties
software
user accounts
User Information Database
SSL
stored data encryption
V
validation server
system administrator password
W
WINS
Work Station Customization Object (WSCO)
T
TCP/IP settings
tools and features access
troubleshooting
workflow scanning template pool
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Index
workflow scanning templates
WSCO
WSD (Web Services for Devices)
WSD services
X
Xerox Root CA certificate
Xerox Scan Utility
Z
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