Lanier 5627 Ag User Manual

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Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get

maximum versatility from this machine all operators should carefully read and follow the instructions in

this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information before using this machine. It contains important information related

to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations may be slightly different from your machine.

Certain options may not be available in some countries. For details, please contact your local dealer.

Operator Safety:

This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two

GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect

reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and

interlock mechanisms have been designed to prevent any possible laser beam exposure to the opera-

tor.

Laser Safety:

The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit

in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite

equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser

chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis

and laser subsystems to the factory or service depot when replacement or the optical subsystem is re-

quired.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual

might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your ma-

chine before reading this manual. (For details, ⇒ p.2 “Machine Types”.)

•

Type1: 5622 AG

Type2: 5627 AG

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, Savin recommends that you use genuine toner.

Savin shall not be responsible for any damage or expense that might result from the use of parts other

than genuine parts in your office product.

Power Source

120V, 60Hz, 12A or more

Please be sure to connect the power cord to a power source as above. For details about power source,

see “Power Connection” in the “Copy Reference” manual.

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursu-

ant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against

harmful interference in a residential installation. This equipment generates, uses and can radiate radio

frequency energy and, if not installed and used in accordance with the instructions, may cause harmful

interference to radio communications. However, there is no guarantee that interference will not occur

in a particular installation. If this equipment does cause harmful interference to radio or television re-

ception, which can be determined by turning the equipment off and on, the user is encouraged to try to

correct the interference by one more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.

Consult the dealer or an experienced radio /TV technician for help.

Warning

Changes or modifications not expressly approved by the party responsible for compliance could void

the user's authority to operate the equipment.

1. Properly shielded and grounded cables and connectors must be used for connections to host com-

puter (and/or peripheral) in order to meet FCC emission limits.

2. AC adapter with ferrite core must be used for RF interference suppression.

Note to users in Canada

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

a means POWER ON.

c means STAND BY.

Copyrights and Trademarks

Trademarks

Ethernet^®is a registered trademark of Xerox Corporation.

PostScript^®and Acrobat^®are registered trademarks of Adobe Systems Incorpo-

rated.

Apple Talk, Apple, Macintosh are registered trademarks of Apple Computer, In-

corporated.

Novell, and Netware are registered trademarks of Novell, Inc.

Information about Installed Software

expat

• The software installed on this product includes the expat application soft-

ware Version 1.1 (hereinafter "expat 1.1").

• The product manufacturer has not made any modification to the source code

of the expat 1.1.

• The product manufacturer provides warranty and support to the software of

the product including the expat 1.1 and the product manufacturer makes Mr.

James Clark, the initial developer of the expat 1.1, free from these obligations.

• The expat 1.1 is made available under Mozilla Public License Version 1.1

(hereinafter "MPL 1.1"), and controller software of the product equals the

Larger Work as defined in MPL 1.1. The software of this product except the

expat 1.1 is licensed to the product manufacturer under separate agree-

ment(s).

• The source code of the expat 1.1 is available at:

ftp://ftp.jclark.com/pub/xml/expat1_1.zip

• MPL 1.1 is also available at:

http://www.mozilla.org/MPL/MPL-1.1.html

• Information relating to the expat 1.1 is available at:

http://www.jclark.com/xml/expat.html

NetBSD

For all users to use this product:

This product contains NetBSD operating system:

For the most part, the software constituting the NetBSD operating system is not

in the public domain; its authors retain their copyright.

The following text shows the copyright notice used for many of the NetBSD

source code. For exact copyright notice applicable for each of the files/binaries,

the source code tree must be consulted.

A full source code can be found at http://www.netbsd.org/.

Redistribution and use in source and binary forms, with or without modifica-

tion, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation

and/or other materials provided with the distribution.

C All advertising materials mentioning features or use of this software must

display the following acknowledgement:

This product includes software developed by the NetBSD Foundation, Inc.

and its contributors.

D Neither the name of The NetBSD Foundation nor the names of its contribu-

tors may be used to endorse or promote products derived from this software

without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND

CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES,

INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-

CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-

CLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS

BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM-

PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMIT-

ED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF

USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER

CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CON-

TRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTH-

ERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,

EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Authors Name List

All product names mentioned herein are trademarks of their respective owners.

The following notices are required to satisfy the license terms of the software

that we have mentioned in this document:

• This product includes software developed by the University of California,

Berkeley and its contributors.

• This product includes software developed by Jonathan R. Stone for the NetB-

SD Project.

• This product includes software developed by the NetBSD Foundation, Inc.

and its contributors.

• This product includes software developed by Manuel Bouyer.

• This product includes software developed by Charles Hannum.

• This product includes software developed by Charles M. Hannum.

• This product includes software developed by Christopher G. Demetriou.

• This product includes software developed by TooLs GmbH.

• This product includes software developed by Terrence R. Lambert.

• This product includes software developed by Adam Glass and Charles Han-

num.

• This product includes software developed by Theo de Raadt.

• This product includes software developed by Jonathan Stone and Jason R.

Thorpe for the NetBSD Project.

• This product includes software developed by the University of California,

Lawrence Berkeley Laboratory and its contributors.

• This product includes software developed by Christos Zoulas.

• This product includes software developed by Christopher G. Demetriou for

the NetBSD Project.

• This product includes software developed by Paul Kranenburg.

• This product includes software developed by Adam Glass.

• This product includes software developed by Jonathan Stone.

• This product includes software developed by Jonathan Stone for the NetBSD

Project.

• This product includes software developed by Winning Strategies, Inc.

• This product includes software developed by Frank van der Linden for the

NetBSD Project.

• This product includes software developed for the NetBSD Project by Frank

van der Linden

• This product includes software developed for the NetBSD Project by Jason R.

Thorpe.

• The software was developed by the University of California, Berkeley.

• This product includes software developed by Chris Provenzano, the Univer-

sity of California, Berkeley, and contributors.

iii

JPEG LIBRARY

• The software installed on this product is based in part on the work of the In-

dependent JPEG Group.

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined

that this machine model meets the ENERGY STAR

Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for

developing and introducing energy-efficient office equipment to deal with environmental is-

sues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall

place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equip-

ment by means of energy-saving features, such as Low-power mode.

• Low-Power mode and Off mode or Sleep mode

This product automatically lowers its power consumption when it is not op-

erated for a fixed time (standard setting time: 1 minute). This is called“Off

mode”with a single function copying machine and “Sleep mode” with a mul-

tiple function machine equipped with optional facsimile and printing func-

tions.

Off mode: Equivalent to the condition when the operation switch is turned

off.

Sleep mode: Equivalent to the condition when the operation switch is turned

off. Receiving fax messages and printing from a computer are possible.

If you want to operate this product while it is in either of these modes, do one

of followings:

-Turn on the operation switch.

-Place an original in the document feeder (ADF) tray.

-Lift and lower the exposure glass cover or the document feeder (ADF).

The default interval before entering Off mode or Sleep mode can be adjusted.

To change it, see ⇒ p.77 “Timer Setting”.

The ENERGY STAR Program establishes two modes which lower the power

consumption of the product when it is not operated for a fixed time. These

modes are the Low-Power mode and the Off mode or Sleep mode. This prod-

uct has only one mode, the Off mode or Sleep mode. This mode meets the re-

quirements of both the Low-Power mode and Off mode or Sleep mode. In this

manual, the Off mode is called the Auto Off mode.

• Duplex Priority

The ENERGY STAR Program recommends use of the Duplex function. By

conserving paper resources this function is less of a burden to the environ-

ment. For applicable machines, duplex function (one-sided originals→ two-

sided copies) can be selected preferentially when the operation switch or the

main power switch is turned on, the{Energy Saver} key is pressed, or the ma-

chine resets itself automatically. To change the settings of the Duplex Priority

mode, see “Duplex Mode Priority” in the Copy Reference manual.

❖ Specification

Low- Power mode, Auto

Off Mode

Power consumption

Default interval

Recovery time

7 W

1 minute

10 seconds or less

Duplex Priority

1 Sided→2 Sided

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled

paper which is environment friendly. Please contact your sales representative

for recommended paper.

How to Read this Manual

Symbols

In this manual, the following symbols are used:

R WARNING:

This symbol indicates a potentially hazardous situation that might result in

death or serious injury when you misuse the machine without following the in-

structions under this symbol. Be sure to read the instructions, all of which are in-

cluded in the Safety Information section in the Copy Reference manual.

R CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi-

nor or moderate injury or property damage that does not involve personal injury

when you misuse the machine without following the instructions under this

symbol. Be sure to read the instructions, all of which are included in the Safety

Information section in the Copy Reference manual.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfeed, originals might be

damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before op-

erating.

Note

This symbol indicates precautions for operation or actions to take after misoper-

ation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,

or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[

]

Keys that appear on the machine's display panel.

{

}

Keys built into the machine's control panel.

vii

TABLE OF CONTENTS

Manuals for this Machine........................................................................... 1

Machine Types............................................................................................ 2

Additional Functions Provided by Internal Options................................ 3

Copy Mode..................................................................................................... 3

Facsimile Mode (Option)................................................................................ 3

Printer Mode (Option)..................................................................................... 3

Scanner Mode (Option).................................................................................. 3

1.Basics

Connecting the Machine............................................................................ 5

Requirements................................................................................................. 6

Connecting the Network Cable to the Network .............................................. 7

Turning On the Power................................................................................ 9

Turning On the Main Power ........................................................................... 9

Turning On the Power.................................................................................. 10

Turning Off the Power.................................................................................. 10

Configuring the Network.......................................................................... 12

Configuring the Network............................................................................... 12

Configuring the Network with the Operation Panel ...................................... 13

2.Combined Function Operations

Control Panel ............................................................................................ 23

Changing Modes....................................................................................... 25

Copy Mode................................................................................................ 26

Changing to Copy Mode .............................................................................. 26

Document Server Mode ........................................................................... 28

Copying by Using the Document Server...................................................... 28

Storing Documents in the Document Server................................................ 28

Interrupt the Operating Function and Start Storing ...................................... 29

Facsimile Mode......................................................................................... 30

Changing to Facsimile Mode........................................................................ 30

Printing a Received Fax............................................................................... 30

Sending a Fax.............................................................................................. 31

Printer Mode.............................................................................................. 32

Changing to Printer Mode ............................................................................ 32

Printing......................................................................................................... 32

Scanner Mode........................................................................................... 33

Changing to Scanner Mode ......................................................................... 33

Interrupting scanning.................................................................................... 34

Multi-Access ............................................................................................. 35

viii

3.Document Server

Overview.................................................................................................... 39

Process ........................................................................................................ 40

Relationship between Document Server and Other Functions............ 41

Features and Benefits.............................................................................. 42

On Demand Printing..................................................................................... 42

File Merge Printing....................................................................................... 43

Facsimile Resend......................................................................................... 45

Operation from a Computer ......................................................................... 46

Scanning Originals................................................................................... 47

Scanning in Document Server Mode ........................................................... 47

Printing Saved Documents...................................................................... 51

Sample Copy................................................................................................ 54

Print First Page ............................................................................................ 55

Deleting Saved Documents ..................................................................... 56

Searching Saved Documents.................................................................. 58

To Search by File Name .............................................................................. 58

To Search by User Name............................................................................. 58

To Check the Details of Stored Documents........................................... 60

4.User Tools (System Settings)

Accessing the User Tools (System Settings) ........................................ 61

Changing the Settings.................................................................................. 61

Exiting from the User Tools.......................................................................... 62

User Tools Menu (System Settings) ....................................................... 63

Settings You Can Change with the User Tools ..................................... 68

General Features / .................................................................................... 68

General Features / .................................................................................... 71

Paper Size Settings / ................................................................................ 72

Paper Size Settings / ................................................................................ 74

Paper Size Settings / ................................................................................ 75

Timer Setting................................................................................................ 77

Interface Settings/Network / — / .............................................................. 79

Interface Settings/Parallel Interface ............................................................. 81

File Transfer................................................................................................. 82

Key Operator Tools / ................................................................................. 84

Key Operator Tools / ................................................................................. 99

Entering Text........................................................................................... 100

Available Characters.................................................................................. 100

Keys ........................................................................................................... 100

How to Enter Text ...................................................................................... 101

5.Appendix

Other Functions...................................................................................... 103

Inquiry ........................................................................................................ 103

Changing the Display Language................................................................ 104

Displaying the Total Counter...................................................................... 104

INDEX....................................................................................................... 105

Manuals for this Machine

This is a multi-functional machine combining copier, facsimile, printer and scan-

ner functions. This manual describes procedures common to these functions.

Each function's reference describes the operational procedures for that func-

tions. Please consult the manual that suits your needs.

❖ System Settings (this manual)

Provides an overview of the machine. This manual introduces the functions

of the machine. It also introduces the options that allow you to use additional

functions and describes how to access the system user tools to make the ma-

chine easier to use.

❖ When using as a copier

• Copy Reference

Describes the various copying functions from basic copying to more ad-

vanced functions such as reducing/enlarging copies or combining origi-

nals into one copy.

❖ When using as a facsimile

• Facsimile Reference (option)

Describes the operational procedures and functions to use the machine as

a facsimile.

❖ When using as a printer

• Printer Reference (option)

Describes the system settings, procedures and functions for using this ma-

chine as a printer.

❖ When using as a scanner

• Scanner Reference (option)

Describes the system settings, procedures and functions for using this ma-

chine as a scanner.

Machine Types

This machine comes in two models which vary in copy speed. To make sure

which model you have, see the inside front cover.

Type 1

Type 2

Copy speed

22 copies/minute

(A4K, 8¹/₂" × 11"K)

27 copies/minute

(A4K, 8¹/₂" × 11"K)

Additional Functions Provided by Internal

Options

You can expand the capabilities of

this machine to include fax functions.

When you want to add a function,

contact your sales or service represen-

tative.

Scanner Mode (Option)

You can use this machine as a scan-

ner.

Limitation

❒ The following functions require

the optional Hard Disk Unit:

Copy Mode

In copy mode you can make basic

copies and also copy using more so-

phisticated techniques, such as reduc-

tion/ enlargement or combining

several originals onto one copy. You

can install optional expansion memo-

ry for storage of document images,

thereby making the best use of mem-

ory with various copy functions.

• Document server

• File transfer

• Sample print

• Locked print

Facsimile Mode (Option)

You can send and receive fax messag-

es in facsimile mode. Installation of

optional expansion memory allows

more functions to be used and more

data to be stored.

Printer Mode (Option)

Installation of optional expansion

memory allows more data to be

stored.

1. Basics

Connecting the Machine

Make sure that the shape and the position of the connector are as shown in the

illustration.

Note

❒ The Ethernet Board (for Ethernet interface) and the IEEE1394 Board (for

IEEE1394 interface) cannot be installed in the machine at the same time. The

illustration below shows all interface connectors for explanatory purposes

only.

ZFFH010E

1. 10BASE-T/100BASE-TX (option)

3. IEEE 1394 ports (option)

2. Parallel port

Reference

For more information about the parallel port and IEEE1394 interface connec-

tions, see "Connecting the Machine" in the Printer Reference.

Basics

Requirements

Before using this machine, make sure that all the environmental and electrical

requirements have been met. Connect the machine to the host computer using

the parallel port, Network Interface Board, or both.

Make sure that all the cables, connectors, and electrical outlets necessary to at-

tach the machine to the host computer or network are present.

Important

❒ The interface cable is not supplied. It is your responsibility to provide the in-

terface cable appropriate for the computer that you are using.

Reference

For more information about using the parallel port, see the Printer Reference.

For more information about using a network, see p.6 “Network cable require-

ments”.

Network cable requirements

The Network Interface Board can be installed to allow direct connection to an

Ethernet network.

The Network Interface Board supports 10BASE-T or 100BASE-TX connections.

You can use the machine in the following network environments:

• Using the appropriate network management software and printer driver

• Attaching the machine to a network computer set up as a server

Windows 95/98/Me, Windows 2000, Windows NT 4.0 ^*1, Mac OS ^*2

(optional PostScript 3 Unit Type 1027 is required ), UNIX

Client

Driver

PCL 6/5e, RPCS™, PostScript 3

File Server

Protocol

NetWare 3.x, NetWare 4.x, NetWare 5/5.1

TCP/IP, IPX/SPX, NetBEUI ^*3, AppleTalk

Under Windows NT 4.0, only × 86 CPU is supported.

For information about usable versions of the Mac OS, see the "PostScript Supple-

ment".

Under Windows 95/98/Me, Windows 2000 and Windows NT 4.0 only. Only for

Peer-Peer Printing.

In a mixed network environment, the protocol switches automatically.

Reference

For more information about network connection settings, see p.61 “User

Tools (System Settings)”.

Connecting the Machine

Note

❒ Consult your network administrator before connecting the machine to a net-

work.

❒ Make sure to use a properly shielded and grounded cable (UTP, STP, Catego-

ry/Type5) for the connection to the host computer (and/or HUB) in order to

meet FCC and EMC Directive 89/336/EEC emission guidelines.

Connecting the Network Cable to the Network

Limitation

❒ The IEEE1394 Board and the Network Interface Board cannot be installed at

the same time.

A Turn off the main power switch.

B Loop the network cable twice. The loops should be about 10cm (4”) from

the end of the cable closest to the printer.

C Attach the ferrite core to the loops.

ZFFH210E

D Attach the network cable to the jack on the board.

ZFFH030E

E Connect the other end of the network cable to the network.

F Turn on the main power switch.

Basics

Indicators on Network Interface Board

ZFFH020E

1. Indicator (green)

Turns green while the machine is con-

nected to the network correctly.

2. Indicator (yellow)

Turns yellow while 100 BASE-TX is oper-

ating.

Turns off while 10 BASE-T is operating.

Turning On the Power

To turn the machine on, press the op-

eration switch.

Turning On the Main Power

Note

A Make sure that the power cord is

firmly plugged into the wall out-

let.

❒ This machine automatically enters

Energy Saver mode or turns itself

off if you do not use the machine

for a while. ⇒ p.77 “Timer Set-

ting”.

B Open the switch cover and turn

on the main power switch (make

sure that the Main Power indica-

tor goes on).

-Power switches

This machine has two power switch-

es.

❖ Operation switch (right side of the

control panel)

Press this switch to activate the

machine. When the machine has

warmed up, you can make copies.

ZFFH110N

❖ Main power switch (left side of the ma-

chine)

Important

When the machine is not to be used

for an extended period of time,

turn off the main power switch.

❒ Do not switch off the main pow-

er immediately after it has been

switched on. Failure to observe

this may result in damage to the

hard disk or memory, leading to

malfunctions.

Basics

Turning On the Power

Turning Off the Power

A Press the operation switch to

A Make sure that the exposure glass

or the document feeder is in the

right position.

make the On indicator go on.

The display panel will come on.

B Press the operation switch to

make the On indicator go off.

ZFFH120N

Note

ZFFH120N

❒ If the power is not turned on

when the operation switch is

pressed, check if the main pow-

er switch is on. If off, turn it on.

Note

❒ Even if you press the operation

switch, the indicator does not

go off and blinks in the follow-

ing cases:

❒ The machine will be ready for

use within 10 seconds of being

turned on.

• When the exposure glass or

❒ If the user code dialog box ap-

pears on the display panel in-

stead of the copier display,

enter a registered user code, and

then click the [#] key. See p.86

“User Code”.

the document feeder is open

• When communication is in

progress with external

equipment

• When the hard disk is oper-

ating

Turning On the Power

Turning Off the Main Power

Preparation

Usually keep the main power

switch turned on.

Before you turn it off, be sure to

read the "Important" information

below and take the following pro-

cedural steps:

A Make sure that the On indicator is

off.

B Turn off the main power switch to

make the Main Power indicator

go off.

Important

❒ Do not turn off the main power

switch when the On indicator is

on or blinking. Failure to ob-

serve this may result in damage

to the hard disk or memory.

❒ Pull out the power plug after

you turn off the main power

switch. Failure to observe this

may result in damage to the

hard disk or memory.

❒ If the main power switch is

turned off, or the power plug is

disconnected, any documents

stored in fax memory will be

lost after approximately one

hour.

Basics

Configuring the Network

Preparation

To connect the machine to a network, you must first install the optional Net-

work Interface Board Type 1027 and at least 64MB of memory in the machine.

Network Interface Board Type 1027 comes packaged with Printer Controller

Type 1027 and Printer/Scanner Controller Type 1027.

Mode

Network Setting

Distribute received fax

documents ^*1

IP Address, Subnet Mask, Gateway Address, Delivery Server IP

Address,Fax RX File Transmission, Effective Protocol (TCP/IP)

Scanner (Network Twain IP Address, Subnet Mask, Gateway Address, Effective Protocol

Scanner) ^*2

(TCP/IP)

Scanner (Network Deliv-

ery Scanner) ^*3

IP Address, Subnet Mask, Gateway Address, Effective Protocol

(TCP/IP), Delivery Server IP Address, Number of Recalls, Recall

Interval time

Printer (TCP/IP) ^*4

Printer (NetWare) ^*5

IP Address, Subnet Mask, Gateway Address, Network Boot, Effec-

tive Protocol

Effective Protocol, NW Frame Type

To use this function, you'll need Scan Router V2 Lite (packaged with optional Print-

er/Scanner Controller Type 1027 or Scan Router V2 Professional). In addition to the

network settings, you must set the "Delivery Server IP Address" and "Fax RX File

Transmission" for file transfer.

You will need to specify the settings for a network TWAIN scanner and network de-

livery scanner when using the scanner function.

When you use this function, you need to have an optional network interface board

and 64MB of memory, or Scan Router V2 Lite which bundled with the Printer/Scan-

ner Controller Type 1027. If you need to have Scan Router V2 Professional, see the

“Scanner Reference”.

Make the necessary settings for your network environment. For details about set-

tings, see the “Printer Reference”.

Configure the TCP/IP when you use pure IP of NetWare 5/5.1.

This section describes the basic operation procedure. For more information

about the settings, see p.68 “Settings You Can Change with the User Tools”.

For a network environment that uses TCP/IP, you can use SmartNetMonitor to

configure IP addresses for Admin and the web browser packaged with Printer

Controller Type 1027 or Printer/Scanner Controller Type 1027.

Reference

For details about SmartNetMonitor, see the "Network Printing Guide".

Configuring the Network

Configuring the Network with the Operation Panel

This section describes the basic procedures. Please make the settings appropriate

for the network you are using.

Important

❒ These settings should be made by your systems administrator or after con-

sulting with your systems administrator.

The following table shows the operation panel settings and their default set-

tings. These are included in “TCP/IP Menu” of the ”Network“ menu.

❖ Interface Settings/Network

Setting Name

IP Address

Value

011.022.033.044

000.000.000.000

None

Subnet Mask

Gateway Address

Access Control

Access Mask

Network Boot

NW Frame Type

Effective Protocol

Auto Select

TCP/IP

❍

NetWare

NetBEUI

AppleTalk

Auto

Ethernet Speed

❍ means that this protocol is active.

❖ File Transfer Settings

Setting Name

Value

Delivery Server IP Address

Fax RX File Transmission

000.000.000.000

Setting per Line

•

Port 1: Do not Deliver.

Port 2: Do not Deliver.

Port 3: Do not Deliver.

Print at Delivery

Files to Deliver

Delivery Failure File

300 seconds

All Files

—

Recall Interval Time

Number of Recalls

Note

❒ The file transfer function requires the optional Hard Disk Unit.

Basics

Network Settings

The following describes the settings required to use the machine in a network.

For more information about the settings, see p.68 “Settings You Can Change

with the User Tools”.

A Press {User Tools/Counter}.

ZFFH150N

The “User Tools Main Menu” appears.

B Press {System Settings}.

C Press [Interface Settings].

The following screen appears on the panel display.

D Make sure that the [Network] key is selected.

The following screen appears on the panel display.

Configuring the Network

E Click [Effective Protocol].

Note

❒ Consult the network administrator for help with these settings.

❒ You must configure IP Address for using TCP/IP protocol. You don't have

to configure it if Networkboot is DHCP.

❒ Press [Invalid] for protocols that you don't use.

❒ Press [Effective] for TCP/IP protocol when you use pure IP of NetWare

5/5.1.

Limitation

❒ You need to have PostScript 3 module for AppleTalk.

A Make sure that the [Effective Protocol] key is pressed.

B Select [Invalid] or [Effective] for each protocol.

C Press [OK].

The following operation will be different, according to each protocol.

When Using TCP/IP

A Make sure that the [Network] key is pressed.

B Press [IP Address].

Basics

C Use the number keys to enter the IP address.

Note

❒ Press the [←] and [→] keys to move to the next entry field.

❒ If you enter the wrong IP address, press [Clear] and re-enter the IP ad-

dress.

D Press [OK].

E Make the [Sub-net Mask], [Gateway Address], [Access Control], and [Access

Mask] settings. For each item, click the corresponding button on the

screen shown in step B, and then perform the same procedure as de-

scribed in steps C and D.

Acquiring the IP Address from the DHCP Server

To use the DHCP server to acquire the IP address, select [DHCP] from [Network

Boot].

Note

❒ You need to change the settings when you use DHCP.

❒ To always assign the same IP address to the machine, reserve the IP ad-

dress for the machine on the DHCP server.

❒ Use the default IP address.

A Make sure that the [Network] key is selected.

B Press [Network Boot].

Configuring the Network

C Press [DHCP], and then press [OK].

When using NetWare

To use the machine on NetWare, be sure to select the type of [NW frame].

You can select the following frame types:

• Auto select (Default)

• Ethernet II

• Ethernet 802.2

• Ethernet 802.3

• Ethernet SNAP

Note

❒ Select File server which connection must be same as the frame type.

❒ To use the machine in a pure IP environment on NetWare 5/5.1, select [Ef-

fective] for TCP/IP in step

A Make sure that the [Network] is selected, and then press [TNext].

B Press [NW Frame Type].

C Select the Frame Type, and then press [OK].

F Press [Exit].

Returns to the [User Tools/Counter] display.

Basics

G Press [List/Test Print] to print out the settings.

Note

❒ Skip this step and go to step if your machine is not equipped with the

printer and scanner functions.

A Press [Printer Features].

B Press [List/Test Print].

C Press [Config. Page].

The configuration Page will be printed.

Reference

For details about List/Test Print refer to the Printer Reference.

H Press {User Tools/Counter} key.

Note

❒ The settings become effective and back to display.

File Transfer Settings

Preparation

The file transfer function requires the optional Hard Disk Unit.

The following describes the file transfer settings required for sending received

facsimile files and the scanner function. For more information about the set-

tings, see p.68 “Settings You Can Change with the User Tools”.

Configuring the Network

A Press {User Tools/Counter}.

ZFFH150N

The [User Tools Main Menu] appears.

B Click [System Settings].

C Click [File Transfer].

Assigning a Delivery Server IP Address

Note

❒ You must also set the delivery server IP address on ScanRouter V2

Lite/Professional. The relevant setting on the machine will be overwritten

by the delivery server IP address set on ScanRouter V2 Lite/Professional.

A Click [Delivery Server IP Address].

Basics

B Use the number keys to enter the delivery server IP address.

Note

❒ Press the [←] or [→] key to move to the adjacent entry field.

❒ To correct the delivery server IP address entered, press [Clear], and then

enter the correct delivery server IP address.

C Click [OK].

Making Settings to Transmit Received Facsimile Files

A Click [Fax RX File Transmission].

B Make the following settings as required:

• Setting per Line

• Print at Delivery

• File to Deliver

• Delivery Failure File

C Click [OK].

Setting the Recall Interval Time

A Click [Recall Interval Time].

Configuring the Network

B Use the number keys to enter the recall interval time.

Note

❒ To correct the recall interval time entered, press [Clear], and then enter

the correct recall interval time.

C Click [OK].

Setting the Number of Recalls

A Click [Number of Recalls].

B To resend files to the delivery server, press [Yes].

The menu to specify the number of recalls appears.

Note

❒ To not resend files, press [No] and go to step D.

C Use the number keys to enter the number of recalls.

Note

❒ To correct the entered number of recalls, press [Clear], and then enter the

correct number of recalls.

D Click [OK].

D Click [Exit].

Basics

E Press {User Tools/Counter}.

The new settings become effective and the display returns to the main func-

tion menu.

Note

❒ You can also click the [Exit] key on the [User Tools Main Menu] to return

to the main function menu.

2. Combined Function

Operations

Control Panel

ZFFH160N

1. Indicators

6. {Interrupt} key

Show errors and machine status.

Press to make interrupt copies during a

copy run.

2. {User Tool/Counter} key

7. Main power indicator and power

•

User Tools

indicators

Press to change the default settings

and conditions to meet your require-

ments.⇒ p.68 “Settings You Can

Change with the User Tools”

The main power indicator goes on when

you turn on the main power switch.

The power indicator blinks when the

power is on.

•

Counter

Press to check or print the total num-

ber of copies made.

Important

Inquiry

❒ Do not turn off the power while

the power indicator is blinking.

Doing so may damage the hard

disk.

Press to check where to contact for

machine repairs and ordering toner.

3. Display panel

Shows operation status, error messages,

and function menus.

8. Operation switch

Press this switch to turn the power on

(the On indicator goes on). To turn the

power off, press this switch again (the On

indicator goes off).

4. {Clear Modes} key

Press to clear the previously entered copy

job settings.

Note

5. {Energy Saver} key

Press to switch to and from Energy Saver

mode.

❒ The operation switch is ineffective

during a system setting operation.

Combined Function Operations

9. {Sample Copy} key

Press to make a single set of copies or

prints to check for poor copying or print-

ing before making multiple sets of copies

or prints.

10. {Start} key

Press to start copying, scanning, or print-

ing documents stored on the Document

Server.

11. {Clear/Stop} key

•

Clear

Press to delete a number entered.

•

Stop

Press to stop a copy job in progress.

12. {#} key

Press to enter a value.

13. Number keys

Use to enter the desired number of copies

and data for selected modes.

14. Function keys

Press the appropriate key to choose any

of the following functions:

•

Copy

Document Server

Facsimile

Printer

Scanner

15. Function Status indicator

These show the status of the above func-

tions:

•

Yellow: the function is selected.

Green: the function is active.

Red: the function has been interrupt-

ed.

Changing Modes

You can use this machine not only as a copier, but optionally as a fax, printer and

scanner machine as well. Press the {Copy}, {Document Server}, {Facsimile}, or

{Printer}, {Scanner} key to use each function.

ZFFH170N

Limitation

❒ You cannot switch modes in any of the following cases:

• When scanning in a fax message for transmission

• During immediate transmission

• When accessing the user tools

• During interrupt copying

• During on hook dialing for fax transmission

• While scanning an original

Combined Function Operations

Copy Mode

You can make basic copies, and en-

large/reduce, combine, or use vari-

ous other copy functions to make

copies. You can also add options to

further increase the number of func-

tions. For more details, refer to "Op-

tions" in the Copy Reference manual.

Limitation

❒ You cannot use the interrupt copy

function in the following cases:

• during fax immediate transmis-

sion

• while scanning an original for

memory transmission

• during interrupt copying

Changing to Copy Mode

A Press the {Interrupt} key.

You can always make a copy when

the machine isn't printing or scanning

originals for faxes.

If the machine is scanning origi-

nals, it will immediately stop the

scanning job. On the other hand, if

the machine is performing a copy

or print job, it will still continue the

job until you press the {Start} key

after pressing the {Interrupt} key.

When the current job stops, the in-

terrupt copy display appears on

the panel display.

A Press the {Copy} key.

The copier display appears on the

panel display.

Note

❒ When you interrupt a copying

job, remove the previous origi-

nal.

Reference

For details, see the “Copy Refer-

ence”.

B Make your copies.

Important

Interrupt copying to make urgently

needed copies

❒ If the remaining memory space

is 0%, the machine fails to re-

ceive fax data. Wait until the

machine completes printing a

received fax, then start making

copies.

You can interrupt the current job to

make a copy.

Note

❒ The display may differ depending

on the settings described on p.68

“Function Priority” and p.84 “User

Code Management”.

Note

❒ While copying, a received fax

document is stored in memory

and the Receive File indicator is

lit.

C After interrupt copying is com-

pleted, remove the original and

delivered copies.

Copy Mode

Reference

D Press the {Interrupt} key again.

⇒ p.35 “Multi-Access”

The machine resumes the printing

job of the received fax document.

❖ When “Print Priority” = “Fax”,

“Printer”, or “Display” (default)

The machine completes the op-

eration of the function set by

Print priority before performing

the operation of another func-

tion.

Resuming the interrupted

copying job

A Reset the previous original.

B Press the {Start} key.

The machine resumes the inter-

rupted copy run.

Limitation

❒ While the machine is per-

forming two-sided printing

in fax mode, you cannot

make two-sided copies until

the printing ends.

Copying and Multi-accessing

If you want to make copy while using

another function, follow the proce-

dure below.

❖ When “Print Priority” = “Inter-

leave”

A Press the {Interrupt} key.

The machine performs the oper-

ations in the order in which they

are initiated. If another function

is initiated during operation,

the machine completes the cur-

rent operation before perform-

ing the operation of the function

initiated.

The interrupt display appears on

the panel display.

B Place originals, and then press the

{Start} key.

The machine interrupts the job that

is printing and starts copying your

originals.

C When copying is complete, re-

move your originals and the cop-

ies.

D Press the {Interrupt} key again.

The previous job settings will be

restored and the machine will con-

tinue from where it left off.

Note

❒ Machine operations are different

depending on the“Print Priori-

ty”settings (⇒ p.68 “General

Features ¹/₂”) or the “User Code

Management” (⇒ p.68 “General

Features ¹/₂”) settings.

Combined Function Operations

Document Server Mode

You can store files in the Document

Server.

Note

❒ When the optional Internal

Tray, Internal Shift Tray, Finish-

er 500, or Finisher 1000 is in-

stalled on the machine, you can

specify an output tray to which

documents are to be delivered.

For more information about

how to specify an output tray

for each function, see the fol-

lowing descriptions:

Limitation

❒ The Document Server function re-

quires the optional Hard Disk

Unit.

Note

❒ If you want to re-send fax docu-

ments, go back to the Facsimile

display.

• p.70 “Output: Copier”

❒ For details about this function and

its operation to the Copy Refer-

ence.

• p.70 “Output: Document

Server”

• p.70 “Output: Facsimile”

Reference

• p.71 “Output: Printer”

For more information about the

Document Server, see p.39 “Docu-

ment Server”.

Storing Documents in the

Document Server

Copying by Using the

Document Server

Storing Documents in the Document

Server

You can print from the Document

Server while using other functions.

A Place originals.

A Press the {Document Server} key.

The Document Server display ap-

pears on the panel display.

B Press the {Document Server} key.

The Document server display ap-

pears on the panel display.

C Press the [Scan Original] key.

D Press the {Start} key.

Documents are stored for the copi-

er function.

B Select the desired documents, and

then press [OK].

Document Server Mode

Storing Documents while Copying

You can copy while storing files.

A Place originals.

Storing Documents from Printer

If you want to store files from the

printer, use this function from the

printer driver.

B Press the {Copy} key.

Interrupt the Operating

Function and Start Storing

The Copier display appears on the

panel display.

C Press [Store File], and then press

Even if another function is operating,

you can use the Document Server.

[OK].

Both copying and storing docu-

ments will be started.

Refer to the following procedure.

D Press the {Start} key.

While Copying

A Press the {Clear/Stop} key.

Storing Documents from the Fax display

The copy job will be interrupted.

You can select to store and transmit

documents at the same time or store

documents only.

B Remove the originals.

C Press the {Document Server} key.

A Place originals.

The Document Server display ap-

pears on the panel display.

B Press the {Facsimile} key.

The facsimile display appears on

the panel display.

D Place originals to be stored.

E Press the [Scan Original] key.

C Press the [Store File] key.

The machine starts storing docu-

ments.

D Press [Store&Transmit] or [Store Only],

and then press the [OK] key.

Note

❒ If you want to go back to the

copier function, press {Copy}.

E If you selected [Store&Transmit], in

put the dial numbers. If you se-

lected [Store Only], go to step

F Press the {Start} key.

If you selected [Store&Transmit], the

machine starts storing documents

and transmitting them. If you se-

lected [Store Only], the machine

starts storing documents.

Reference

For details about this function,

refer to the “Facsimile Refer-

ence”.

Combined Function Operations

Facsimile Mode

Changing to Facsimile Mode

Printing a Received Fax

You can always use the machine as a

facsimile when you are not copying.

When you are not copying, a received

fax is printed automatically. You do

not need to switch to Facsimile mode.

If you wish to print a received fax

while copying, see below.

A Press the {Facsimile} key.

The facsimile display appears on

the panel display.

Preparation

Machine operations are different de-

pending on the “Print Priority”set-

tings (⇒ p.68 “General Features

¹/₂”) or “User Code Management”

(⇒ p.84 “Key Operator Tools ¹/₂”).

Reference

Note

⇒ p.35 “Multi-Access”

❒ The Memory Transmission/Re-

ception function is performed

automatically even when an-

other function is being used.

You need not switch the dis-

play. When data is received in

memory, the Receive File indi-

cator is lit.

Printing a received fax while copying

❖ When “Print Priority” = “Fax” or “Dis-

play” (default)

The machine interrupts the copying

and receives a fax. Upon complet-

ing the fax reception, it resumes the

interrupted copying job.

Reference

For details, see the “Facsimile

Reference”.

❖ When “Print Priority” = “Interleave”

The machine performs the opera-

tions in the order in which they are

initiated. If another function is ini-

tiated during operation, the ma-

chine completes the current

operation before performing the

operation of the function initiated.

❖ Printing a received fax in a hurry

Press the {Facsimile} key to switch

to the facsimile display. The copy-

ing job is interrupted and the ma-

chine starts printing the received

fax automatically. After printing

the fax, press the {Copy} key and

do the previous job again.

Facsimile Mode

Sending a fax while printing

Sending a Fax

A Press the {Facsimile} key to switch

Sending a fax while printing a received

fax

to the fax display.

Printing is interrupted.

B Complete the usual operations

for sending a fax, and then press

the {Start} key.

Scanning originals for memory

transmission

After the transmission has fin-

ished, printing re-starts.

The machine can scan your originals

for memory transmission even while

printing a received fax.

When Scanning Other Jobs

A Complete the usual operations

for sending a fax, then press the

{Start} key.

A You cannot scan originals to be

sent by fax when scanning origi-

nals for another job.

Sending a fax while copying

A Press the {Facsimile} key to switch

to the facsimile display.

You can send a fax while copying.

Note

❒ Remove any originals from

your copy job.

B Complete the usual operations

for sending a fax, and then press

the {Start} key.

C After the transmission has fin-

ished, press the {Copy} key.

D Reset the copy job originals, and

then press the {Start} key.

The machine resumes the inter-

rupted copy run.

Combined Function Operations

Printer Mode

Changing to Printer Mode

Printing

To print from an application being

run on a personal computer, you

need not switch to printer mode on

this machine. You must switch to

printer mode, however, to perform

the following operations:

The machine can receive print data

while another mode is functioning.

A Print the job from your computer.

Printing starts.

Reference

For details, see the “Printer Ref-

erence”.

• Form feeding

• Job reset

• Sample print

• Locked print

Note

❒ If user codes have been set for

the printer function as de-

scribed on p.84 “User Code

Management”, you must enter

your user code from the Printer

Driver.

A Press the {Printer} key.

The printer display appears on the

panel display.

Reference

For details, see the “Printer Ref-

erence”.

Scanner Mode

Using the Network TWAIN Scanner

Changing to Scanner Mode

This scanner unit has two scanner

functions: “Network TWAIN Scan-

ner” and “Network Delivery Scan-

ner”.

A Place originals.

B Configure the scan options using

the computer.

C Start the scan.

Reference

To configure the function priority,

see the “Scanner Reference”.

Reference

For more information, see the

“Scanner Reference”.

Limitation

❒ In the following cases, the machine

cannot be used as a scanner.

Using the Network Delivery Scanner

• While scanning originals for

copying

A Place originals.

• While scanning a fax message

B Press the {Scanner} key.

for transmission

The screen for the scanner mode

appears.

• During immediate fax transmis-

sion

• While scanning an original

Storing Documents in Memory

A Place originals.

C Set the scan options, address and

B Press the {Scanner} key.

sender.

The scanner display appears on

the panel display.

D Press the {Start} key.

Reference

C Press the {Store File} key.

For more information, see the

“Scanner Reference”.

D The machine prepares to store the

document.

E Press the {Start} key.

Combined Function Operations

B Remove the originals.

C Start the scan.

Note

Interrupting scanning

If you want to scan while copying or

faxing, follow the procedure below.

❒ When the scan is completed,

press the {Facsimile} key and re-

start faxing.

Scanning while copying

Usually, you cannot use this machine

as a scanner until it finishes copying.

Scanning while doing an Immediate Fax

Transmission

Preparation

Select Function Reset Timer to set

“Instant”. ⇒ p.69 “Function Reset

Timer”

Usually, you cannot use the scanner

function while it is doing immediate

fax transmissions.

A Press {Clear/Stop} key.

Preparation

Copying is interrupted.

Select Function Reset Timer to set

“Instant”. ⇒ p.69 “Function Reset

Timer”.

B Remove the originals.

C Press {Reset} key.

D Start the scan.

Note

A Press {Clear/Stop} key.

The immediate fax transmission is

interrupted.

Note

❒ When the scan is completed,

press the {Copy} key and restart

copying.

❒ Previously scanned originals

will be delivered.

B Remove the originals.

Scanning while scanning a fax message

for memory transmission

C Start the scan.

Note

Usually, you cannot use the scanner

function until scanning a fax message

for memory transmission is completed.

❒ When the scan is completed,

press {Facsimile} key and restart

faxing.

Preparation

Select Function Reset Timer to set

“Instant”. ⇒ p.69 “Function Reset

Timer”

Scanning while printing

You can scan without interrupting

printing.

A Press {Clear/Stop} key.

The fax message scan is interrupted.

Note

❒

When using quick memory deliv-

ery, previously scanned originals

will be delivered. For more infor-

mation, see "Facsimile Reference".

Multi-Access

You can carry out another job using a different function while the current job is

being performed.

This allows you to handle your jobs efficiently regardless of how the machine is

being used. For example:

• While making copies, you can scan documents to store in the Document Serv-

er.

• While printing documents saved in the Document Server, the machine can re-

ceive print data.

• You can make copies while receiving fax data.

• While printing print data, you can make operations for copying.

Performing multiple functions simultaneously like this is called Multi-accessing.

Note

❒ The chart below shows sample operations with "Print priority" set to "Inter-

rupt" (⇒ p.68).

❒ $: Operation is enabled when the relevant function key is pressed and re-

mote switching (of the scanner) is done.

❒ ❍: Operation is enabled when the [Interrupt] key is pressed to interrupt the

preceding operation.

❒ →: Operation is performed automatically after the preceding operation ends.

❒ ×: The operation must be started after the preceding operation ends. (Simul-

taneous operations are not available.)

❒ When the optional Internal Tray, Internal Shift Tray, Finisher 500, or Finisher

1000 is installed on the machine, you can specify an output tray to which doc-

uments are to be delivered. For more information about how to specify an

output tray for each function, see the following descriptions:

• p.70 “Output: Copier”

• p.70 “Output: Document Server”

• p.70 “Output: Facsimile”

• p.71 “Output: Printer”

Combined Function Operations

-Sample operations

This chart is based on the following conditions:

• When “Print priority” is set to “Interrupt” (⇒ “Print Priority” on p.69 “Print

Priority”)

• For details on operations under other conditions, contact your service repre-

sentative.

Mode after you select Copy

Facsimile

Printer

Mode before you select

Operations for Copying

❍

→

❍

$ $ ❍ $ ❍

❍

$ $ $ $ $ ❍

$ $ $ $ ❍

❍

Stapling

❍

$ $ ❍ $ ❍

→

❍

*1 *1 *1

*2 *4 *4

Sort

❍

→

❍

$ $ ❍ $ ❍

❍

$ $ $ $ ❍

❍

*1 *1 *1

Operations for Copying

Copying

❍

→

Transmission Operation/Manual $ $ $ ❍

Reception Operation

❍

$ $ $ $ $ ❍

❍

Scanning an original for

Memory Transmission

❍

*3 *3 *3 *3

Immediate Transmission

Memory Reception

❍

*3 *3 *3 *3

Printing Received Data

❍

Multi-Access

Mode after you select Copy

Facsimile

Printer

Mode before you select

Data Reception

Sort Print

❍

→

❍

→

❍

→

❍

Stapling

❍

*4 *4

Operations for Scanning

Scanning

$ $ $ ❍

❍

$ $ ❍ $ ❍

❍

$ $ $ ❍

❍

Operations for Document

Server

Scanning a Document to Store $ ×

in Document Server

Printing from Document

Server

Printing from Document

Server

Sending a Facsimile from Doc- ❍

ument Server

$ $ $ ❍

❍

$ $ ❍ $ ❍

❍

$ $ ×

❍

→

❍

→

❍

$ ×

❍

$ ×

$ ❍

❍

*8 *8 *8

❍

*3 *3 *3 *3

Simultaneous operations are only available after the preceding job documents are all

scanned and the [Next Job] key appears.

You can scan a document after the preceding job documents are all scanned.

Simultaneous operations are only possible with an additional line installed and

when the facsimile function is not using the line given line priority in the facsimile

settings.

During stapling, printing automatically starts after the current job.

Stapling is not available.

Simultaneous operations become available after you press the [Next Job] key.

If you are making stapled copies with paper larger than A4, 8¹/₂" × 11" using the op-

erational 1000 sheet finisher, subsequent operations using the finisher shift tray are

suspended until the current job is finished.

If you scan a document during printing, the scanning speed might be slow.

During parallel receptions, any subsequent job is suspended until the receptions are

completed.

Combined Function Operations

Limitation

❒ Stapling cannot be used at the same time for multiple functions.

Note

❒ A machine with the Finisher 500 installed cannot accept other jobs while

printing with the stapling operation.

❒ A machine with the Finisher 1000 installed, that is printing with the stapling

operation on paper larger than A4, 8¹/₂" × 11" size starts the subsequent job

(for which Internal Shift Tray is specified as the output tray) only after the

current print job finishes.

❒ While printing is in progress, the scanning of a document using another func-

tion may take more time.

3. Document Server

Overview

The Document Server enables you to save documents in the machine memory

and then edit and print them as you want.

You can save the following:

• Data from documents scanned using the document feeder

• Data from documents scanned using the exposure glass

• Data sent from a computer

Copy

Printing

(Except Scanner)

Facsimile

Transmission

Sending

stored

facsimile

documents

Scanner

Printer

Transferring Document

data for PC

ZFFH050E

Document Server

Process

A Prepare the documents you want to save.

B Save the documents.

• The documents are saved in the machine memory.

C Print the documents, send faxes, and transfer the documents and the data

to a PC.

• You can print saved documents with any settings you desire at any time.

• Scanned document data can be transfered to a PC.

• You can resend saved documents you desire at any time.

Important

❒ Do not turn off the main power switch when the Operation Switch is on or

the On indicator is lit. If you turn it off during an operation, the memory

or hard disk might be damaged.

❒ Avoid any strong shocks to the machine. This could damage the hard drive

or delete stored files. For precautionary reasons, files should be copied to

another local computer.

❒ If trouble occurs in the internal hard disk unit of the machine, data saved

on the hard disk may be lost. Therefore, the user should avoid using the

internal hard disk as a recording and storage medium for important data.

We assume no responsibility for any damage suffered by the user due to

loss of data.

Limitation

❒ The Document Server function requires the optional Hard Disk Unit.

❒ Data for documents in the Document Server function list that were

scanned in using the Scan function are not displayed.

❒ The documents stored by scanning are not available to print.

❒ You can fax documents stored using the facsimile feature.

❒ Optional Desk Top Binder V2 Professional or Desk Top Binder V2 Lite are

required for transfering data to your computer.

Relationship between Document Server and Other Functions

Relationship between Document Server

and Other Functions

The following table lists the relationship between the Document Server and oth-

er machine functions.

How to issue

storage

instructions

Printing

documents

Sending

documents

Function name

Displaying a list

Copy/

Document Server

Copy

Enabled

Disabled

Personal

computer

Printer

Facsimile

Scanner

Facsimile

Scanner

Enabled

Disabled

Enabled

Disabled

Enabled

Disabled

Document Server

Features and Benefits

On Demand Printing

Use to print any saved document as required.

❖ Your current situation might be…

• When you need to print multiple sets of documents 2-sided and stapled to-

gether, you normally print the originals, make duplex copies and then sta-

ple them together manually.

ZFFH060E

❖ With the Document Server

If you save your document in the Document Server, you can print it out at any

time with the necessary print settings, such as duplex and stapling.

You can store fax documents and document data so that you can print them

whenever necessary.

ZFFH070E

Features and Benefits

Note

❒ Stapling and punching require the installation of the optional finisher.

❒ You can use a password to prevent others from printing saved documents.

File Merge Printing

You can combine multiple scanned documents to print them in one set.

❖ Your current situation might be…

You want to combine several originals that are different in density, size, and

paper weight.

You can merge documents that were created with different applications or

that were created separately on different computers.

You can merge documents that were sent from a computer with paper origi-

nals that have been scanned such as the following:

• Scrapped and pasted originals

• Photo originals

• One sided originals

• Two sided originals

ZFFH080E

Document Server

❖ With the Document Server

Set the print order to print documents together.

Merge and print fax documents, document data sent, and originals that have

been scanned.

Merge documents created with different applications or created on different

computers.

Store electronic originals created by a computer on the network and originals

that have been scanned using the document feeder.

ZFFH090E

Note

❒ You can check the print result by printing a sample set before making a

large print run by pressing the {Sample Copy} key. If you are not satisfied

with the print result of some pages of the set, you can scan that part again.

Features and Benefits

Facsimile Resend

You can print or resend a sent document received by fax. This is useful when

you want to send a large document that needs to be sent several times, since you

do not have to scan the document each time.

❖ You current situation might be...

• When you need to retransmit multiples sets of the same documents, you

have to scan them again and again.

❖ With the Document Server

You can send the original data stored in memory whenever necessary. You

can merge and send data stored from a previous fax with additional scanned

originals.

ZFFH100E

Document Server

Operation from a Computer

If you install Desk Top Binder V2 Professional or Desk Top Binder V2 Lite on

your computer you can check the contents of the stored documents, print copies

for confirmation and perform other operations. You can also delete data stored

in the Document Server. In addition, you can also export documents stored in

the Document Server to your computer as a file.

You can also perform tasks on data stored in the Document Server from your

computer, rather than from the machine.

Note

❒ You can perform the following operations from your computer:

• Search by File Name and User Name

• Indicate easily the 1 st page of your documents

• Display the document infomation, change the file name and the password

• Delete documents

• Copy documents to your computer

• Print documents

• Send the stored facsimile documents

❒ Optional Network Interface board and 64 MB memory or the Printer Scanner

unit are required for operations from your computer. Desk Top Binder V2

Professional or Desk Top Binder V2 Lite must be installed on your computer.

Reference

For more detailed information, refer to Desk Top Binder V2 Professional/Lite

manuals.

Scanning Originals

You can scan the originals you want

to save in the Document Server using

the control panel of the machine. The

originals can be either on the expo-

sure glass or in the document feeder.

Scanning in Document Server

Mode

A Press the {Document Server} key.

The saved documents will automati-

cally be named in the order of scan-

ning as “COPY0001”, “COPY0002”….

Note

❒ Based on the factory settings, the

machine automatically deletes

documents from the Document

Box one day (24 hours) after each

document was saved. The user can

disable the automatic deletion of

documents or change the automat-

ic deletion period, for example, to

several days. For details, see p.99

“Auto Delete File”.

ZFFH180N

The “Select Files to Print” display

appears.

B Press the [Scan Original] key.

❒ You can change the file names that

are assigned automatically.

❒ You can use a password to prevent

others from printing saved docu-

ments.

The “Scan Original” display ap-

pears.

C Enter a file name, user name, or

password if necessary.

Note

❒ If you do not wish to register a

file name, go to step D.

❒ If you do not register a file

name, one is automatically as-

signed.

Document Server

To change the file name

To register or change the user

name

A Press the [File Name] key.

A Press the [User Name] key.

The "Change File Name" dis-

play appears.

If user names have already been

registered, the "Change User

Name" display appears.

B Press the [Delete All] key to de-

lete the old file name.

If user names have not been reg-

Note

istered, go to step D.

❒ You can also use the [Back-

space] key to delete unneces-

sary characters.

B To change your user name to a

registered user name, select a

registered user name from the

list, and then click [OK].

C Enter a new file name.

To change your user name to an

unregistered user name, go to

the next step.

Note

❒ A string of up to 10 charac-

ters can be entered as a file

name. Note that only eight

characters of each file name

are displayed in the docu-

ment list.

Reference

For more information about

how to register users, see

p.87 “To Register the New

User Code”.

Reference

For more information about

how to enter characters, see

p.100 “Entering Text”.

D Click [OK].

Scanning Originals

C To enter an unregistered user

name, press the [Unregistered

Name] key.

D Place your originals either on the

exposure glass or in the document

feeder.

Reference

For more information about

how to place the types of origi-

nals that can be placed, see the

Copier Reference.

The screen used to enter the

user name appears.

E Make any desired settings.

D Enter the new user name.

Note

❒ Press the [Scanning Finished] key

to cancel the file name, pass-

word, or print settings and re-

turn to the “Select Files to Print”

display.

Reference

For more information about

how to enter characters, see

p.100 “Entering Text”.

E Click [OK].

Reference

For details, see the explanations

of each function in this manual.

To set or change the password

A Press the [Password] key.

F Press the {Start} key.

B Enter the password using the

The document is saved in the Doc-

ument Server. The saved docu-

ments are displayed on the “Select

Files to Print” display.

number keys (4 digits).

Note

❒ If you have placed your origi-

nals in the document feeder, the

“Select Files to Print” display

appears automatically after all

originals have been scanned.

Note

❒ To change the number en-

tered, press the [Clear] or

{Clear/Stop} key and enter a

new number.

❒ If you have placed your origi-

nals on the exposure glass, press

the [Scanning Finished] key after

all originals have been scanned.

The “Select Files to Print” dis-

play appears.

C Press the [OK] or {#} key.

❒ To stop scanning, press the

{Clear/Stop} key.

Document Server

❒ To resume the paused scanning

job, press the [Resume] key in the

confirmation dialog box. To de-

lete the saved images and cancel

the job, press the [Cancel] key.

The line for the selected doc-

ument is highlighted.

❒ When a password is stored,

appears on the left side of the

file name.

B Press the [File Management] key.

G Press the [Scanning Finished] key.

C Press the [Change File Name],

[Change User Name], or [Change

Password] key.

To change the file name, user

name, or password

A Select the document for which

the user name, file name, or

password is to be changed.

D Enter the new file name, user

name, or password using the

letter keys or number keys.

Reference

For more information about

changing the file name, see

p.48 “To change the file

name”.

• If no password is set for the doc-

ument, the line for the selected

document is highlighted.

For more information about

changing the user name, see

p.48 “To register or change

the user name”.

For more information about

changing the password, see

p.49 “To set or change the

password”.

• If a password has already

been set for the document,

the password entry dialog

box appears.

E Press the [OK] key.

Enter the password, and then

click [OK].

Printing Saved Documents

You can print any of the documents

saved in the Document Server.

Note

❒ You can search for the docu-

ment you desire by the file

name or the user name. ⇒ p.58

“To Search by File Name”

Follow these steps to select a docu-

ment and print it out.

A Press the {Document Server} key.

❒ You can sort the files in order of

[User Name], [File Name], or

[Date]. Press the key you want to

sort by.

The “Select Files to Print” display

appears.

B Press the line for the document

you want to print.

❒ If the desired file name is not

shown, see the next or previous

screen using the [T Next] and [U

Prev.] keys.

❒ If you cannot find the desired

document using the names, you

can print the first page of a doc-

ument to check its contents.

Press the line for the desired

document, and press the [Print

1st Page] key followed by the

{Start} key.

• If no password is set for the doc-

ument, the line for the selected

document is highlighted.

❒ Press the selected line again to

cancel the print job.

❒ If you select a document which

requires a password, the “Input

the Password” window ap-

pears. Enter your password us-

ing the number keys, then press

the [OK] key. To delete the value

entered, press the [Clear] or

{Clear/Stop} key. To cancel a se-

lected document, press the [Can-

cel] key.

• If a password has been set for

the document, the password en-

try dialog box appears.

Enter the password, and then

click [OK].

C To print more than one docu-

ment, repeat step to select the

desired documents in the order

you want to print them out.

The selected line is highlighted.

The selected order is shown in the

priority column next to the select-

ed document(s).

Document Server

❖ Binding format

Note

• 2-Sided Copy Top to Top

❒ Up to 30 documents can be se-

lected for printing.

• 2-Sided Copy Top to Bot-

tom

❒ To change the print order, press

the highlighted lines to cancel

their selection, and then select

them again in the order you

want to print.

• Booklet

• Magazine

❖ Cover handling

• Cover/Slip Sheet

• Edit/Stamp

❒ Press the {Clear Modes} key to

cancel all the settings.

❒ If you press the [Printg Odr] key,

the selected documents are dis-

played in printing order.

❖ Finish

• Sort

D If you need to change any of the

print settings, press the [Print Set-

tings] key.

• Stack

• Staple

❒ The print settings of the docu-

ment you select first are applied

to the merged documents.

❒ When multiple documents are

printed at the same time, the

print settings made for the doc-

ument printed first are applied

to all other documents.

The “Print Settings” display ap-

pears.

❒ If you select multiple files, you

can confirm the file names or

print order of the files you se-

lected in step

by scrolling

through the list with the [T] and

[U] keys.

❒ Press the [Select File] key to re-

turn to the “Select Files to Print”

display.

Note

❒ The print settings made for

printing in copier or printer

mode are stored in the machine

after printing and applied to the

next printing. The print settings

made in facsimile mode, how-

ever, are not stored.

❒ "Booklet", "Magazine", and

"Stamp" cannot be set for docu-

ments saved in facsimile mode.

❒ "Booklet" and "Magazine" can-

not be set for documents saved

under multiple functions.

❒ The print settings remain in the

machine after printing.

Reference

For details, see the explanations

of each function in this manual.

❒ The print setting items are listed

below. For more information

about the print results accord-

ing to each setting, see the Copy

Reference.

Printing Saved Documents

E Enter the required number of

Changing the number of copies

during printing

prints using the number keys.

Note

You can change the number of copies

during printing.

❒ Up to 99 can be entered.

❒ To change the value entered,

press the {Clear/Stop} key and

enter the new value.

Limitation

❒ The number of copies can only be

changed with the Sort function se-

lected in the print settings.

❒ If you print more than one set

using the Sort function, you can

check the print result by print-

ing out only the first set. ⇒ p.54

“Sample Copy”.

A Press the [Clear/Stop] key.

The following dialog box appears.

F Press the {Start} key.

The machine starts printing.

Note

❒ To pause the print job, press the

{Clear/Stop} key. In the confirma-

tion dialog box, press the [Re-

sume] key to resume it, or press

the [Cancel] key to cancel it.

B Click the [Change Set Qty.] key.

C Use the number keys to enter a

new number of copies.

Stopping printing

You can stop printing in progress.

A Press the {Clear/Stop} key.

The following confirmation dialog

box appears.

D Click the [#] key.

E Click the [Print] key.

B Press the [Yes] key.

Printing restarts.

The printing operation stops.

Note

❒ To cancel printing from being

stopped, click the [Print] key in

the confirmation dialog box.

Printing then continues for the

remaining part of the docu-

ment.

Document Server

Note

Sample Copy

❒ You can search for a desired

document by user or file name

by using the [Search by User

Name] or [Search by File Name]

keys, respectively. ⇒ p.84 “User

Code Management”

If you print multiple sets using the

Sort function, you can check if the

print order or the print settings are

correct by printing out only the first

set using the {Sample Copy} key.

❒ You can sort document names

in the list by the user names, file

names, or dates. To sort the

documents, click the [User

Name], [File Name], or [Date] key.

Limitation

❒ This function can be used only

when the Sort function has been

turned on.

❒ You can scroll up or down the

file names listed by using the

[Prev.] or [Next] key, respective-

ly.

A Select the document to be printed.

❒ To cancel a document selection,

press the highlighted line for

the selected document.

• If no password is set for the doc-

ument, the line for the selected

document is highlighted.

B Press the {Sample Copy} key.

C After the first set is printed out,

press the [Print] key to print the

rest of the print job. Press the

[Suspend] key to cancel printing

and return to the “Print Settings”

menu for changing the settings.

• If a password has been set for

the document, the password en-

try dialog box appears.

Enter the password, and then

click [OK].

The selected line is highlighted.

Printing Saved Documents

Note

Print First Page

❒ You can search for a desired

document by the user or file

name, using the [Search by User

Name] or [Search by File Name]

keys, respectively. ⇒ p.84 “User

Code Management”

You can print the first page of the doc-

ument selected in the “Select Files to

Print” display to check the contents.

If more than one document is select-

ed, the first page of each document is

printed.

❒ You can sort document names

in the list by the user names, file

names, or dates. To sort the

documents, click the [User

Name], [File Name], or [Date] key.

A Select the document to be printed.

❒ You can scroll up or down the

file names listed by using the

[Prev.] or [Next] key, respective-

ly.

• If no password is set for the doc-

ument, the line for the selected

document is highlighted.

❒ To cancel a document selection,

press the highlighted line for

the selected document.

B Click the [Print 1st Page] key.

• If a password has been set for

the document, the password en-

try dialog box appears.

The following confirmation dialog

box appears.

Enter the password, and then

click [OK].

C Press the {Start} key.

The selected line is highlighted.

The first page is printed out.

Note

❒ To cancel printing of the first

page, click the [Cancel] key.

Document Server

Deleting Saved Documents

All unnecessary documents should

be deleted.

• If a password has been set for

the document, the password en-

try dialog box appears.

Enter the password, and then

click [OK].

This section describes how to delete

saved documents.

Important

❒ You can save up to 3,000 docu-

ments in the Document Server. No

more than one document.

D Press the [Delete File] key.

A confirmation dialog box ap-

pears.

E Press the [Delete] key to delete the

document.

Note

❒ To cancel the delete operation,

press the [Do not Delete] key.

Document Server

Searching Saved Documents

You can use either the [Search by File

Name] or [Search by User Name] key to

search for documents stored on the

Document Server. You can also list

the stored documents in the order

you prefer. If you install Desk Top

Binder V2 Professional or Desk Top

Binder V2 Lite on your computer, you

can search and rearrange the docu-

ments from your computer.

To Search by User Name

This searches for documents on the

Document Server that match a user

name.

A Press the {Document Server} key.

B Press the [Search by User Name] key.

C To specify a registered user name,

select the user name from the dis-

played list, and then click [OK].

❖ Search by File Name

You can search the documents

stored in the Document Server by

the file name.

❖ Search by User Name

You can search the documents

stored in the Document Server by

the user name.

To specify an unregistered user

name, follow the procedure below.

To Search by File Name

D To specify an unregistered user

name, click the [Unregistered Name]

key. The entry dialog box below

appears. Enter the unregistered

user name in the entry dialog box,

and then click [OK].

This searches for documents on the Doc-

ument Server that match a file name.

A Press the {Document Server} key.

B Press the [Search by File Name] key.

C Enter the file name using the let-

ter keys.

Reference

For details on entering charac-

ters, refer to p.100 “Entering

Text”.

Reference

For more information about

how to enter characters, see

p.100 “Entering Text”.

D Press the [OK] key.

Only the files beginning with the

name entered appear in the “Select

Files to Print” display.

Note

❒ To display all the files saved in

the Document Server, press the

[All the files] key.

Searching Saved Documents

E Press the [OK] key.

Only the files beginning with the

name entered appear in the “Select

Files to Print” display.

Note

❒ To display all the files saved in

the Document Server, press the

[All the files] key.

Document Server

To Check the Details of Stored Documents

❒ You can sort document names

A Select the document for which

in the list by the user names, file

you want detailed information.

names, or dates. To sort the

documents, click the [User

Name], [File Name], or [Date] key.

❒ You can scroll up or down the

file names listed by using the

[UPrev.] or [TNext] key, respec-

tively.

• If no password is set for the doc-

❒ If you cannot determine the

contents of a desired document

by its file name, you can print

just the first page of the docu-

ment for checking purposes. To

do this, select the document to

be checked, and then click the

[Print 1st Page] key.

ument, the line for the selected

document is highlighted.

• If a password has been set for

the document, the password en-

try dialog box appears.

Enter the password and click

[OK].

❒ To cancel document selection,

press the highlighted line for

the selected document.

B Press the [Detail] key.

The selected name is highlight-

ed.

The detailed information about the

document is displayed.

Note

❒ You can search for a desired

document by the user or file

name, using the [Search by User

Name] or [Search by File Name]

keys, respectively. ⇒ p.84 “User

Code Management”

❒ If you have selected several doc-

uments, use the [U] [T] keys to

view the details of each docu-

ment.

❒ Click [OK]. The "Select Files to

Print" display appears.

4. User Tools (System Settings)

Accessing the User Tools (System Settings)

This section is for the key operators in

B Press the [System Settings] key.

charge of this machine. You can

The System Settings menu ap-

pears.

change or set the machine's default

settings.

Preparation

After using the User Tools, be sure

to exit from the User Tools.

The selected key is highlighted.

Any changes you make with the

User Tools remain in effect even if

the main power switch or opera-

tion switch is turned off, or the

{Energy Saver} key is pressed.

C Select the desired menu and press

the desired key.

Reference

For information on the User Tools

(Copy/Document Server Fea-

tures), see the Copy Reference

manual.

D Change the settings by following

the instructions on the display

panel. Then press the [OK] key.

Changing the Settings

Note

❒ [OK]: Press to set the new set-

tings and return to the previous

menu.

A Press the {User Tools/Counter} key.

The User Tools Main Menu ap-

pears.

❒ [Cancel]: Press to return to the

previous menu without chang-

ing any data.

❒ To cancel the changes made to

settings and return to normal

the function display, press the

{User Tools/Counter} key.

ZFFH150N

User Tools (System Settings)

Exiting from the User Tools

A After changing the User Tools set-

tings, press the [Exit] key on the

User Tools Main Menu.

Changing the User Tools is fin-

ished, and the machine is ready for

copying.

Note

❒ To exit from changing the ma-

chine's default settings and re-

turn to Copy mode, press the

{User Tools/Counter} key.

❒ You can also exit from the User

Tools by pressing the {User

Tools/Counter} key.

User Tools Menu (System Settings)

❖ “General Features ¹/₂”⇒ p.68,“General Features ²/₂”⇒ p.71

User Tools (System Settings)

❖ “Paper Size Settings ¹/₃”⇒ p.72,“Paper Size Settings ²/₃”⇒ p.74,“Paper Size

Settings ³/₃”⇒ p.75

User Tools Menu (System Settings)

❖ “Timer Setting”⇒ p.77

❖ “Interface Settings/Network ¹/₂—²/₂”⇒ p.79

User Tools (System Settings)

❖ “Interface Settings/Parallel Interface”⇒ p.81

❖ “File Transfer”⇒ p.82

User Tools Menu (System Settings)

❖ “Key Operator Tools ¹/₂”⇒ p.84,“Key Operator Tools ²/₂”⇒ p.99

User Tools (System Settings)

Settings You Can Change with the User

Tools

Reference

For how to access the User Tools, seep.61 “Accessing the User Tools (System

Settings)”.

General Features ¹/₂

❖ Panel Tone

The beeper (key tone) sounds when a key is pressed.

Note

❒ Default: ON

❖ Warm Up Notice

Specify whether the beeper sounds when the machine becomes ready for

copying after Energy Saver mode is deactivated or the power is turned on.

Note

❒ If the “Panel Tone”setting is “Off”, the beeper does not sound irrespective

of the “Warm Up Notice”setting.

❒ Default: ON

❖ Copy Count Display

The copy counter can be set to show the number of copies made (count up) or

the number of copies remaining to be made (count down).

Note

❒ Default: Up (count up)

❖ Function Priority

You can specify the mode to be displayed immediately after the operation

switch is turned on or System Reset mode is turned on.

Note

❒ Default: Copier

Settings You Can Change with the User Tools

❖ Print Priority

Set print priority for each mode.

• "Display mode"

Print priority is given to the mode displayed on the display.

• "Copier"

Print priority is given to the copy function.

• "Document Server"

Print priority is given to the Document server.

• "Facsimile"

Print priority is given to the fax function.

• "Printer"

Print priority is given to the printer function.

• "Interleave"

Prints jobs in the order in which they are initiated regardless of

mode/function. Output from each function might be mixed. If you want

to avoid such mixing, specify an independent tray for each feature using

"Output". When using different functions, attaching internal tray 2 allows

you to specify an independent tray for each function. If you want to attach

one, contact your local dealer.

Note

❒ Default: Display mode

❒ When the optional Internal Tray, Internal Shift Tray, Finisher 500, or Fin-

isher 1000 is installed on the machine, you can specify an output tray to

which documents are to be delivered. For more information about how to

specify an output tray for each function, see the following descriptions:

• p.70 “Output: Copier”

• p.70 “Output: Document Server”

• p.70 “Output: Facsimile”

• p.71 “Output: Printer”

Reference

⇒ p.35 “Multi-Access” or "Output" on ⇒ p.68 “General Features ¹/₂”

❖ Function Reset Timer

The length of time the machine waits before changing modes when using the

multi-access function. This is useful if you make many copies where you have

to change the settings for each copy. If you set a large value, you can prevent

jobs from other functions interrupting the copy job. This setting is ignored if

"Interleave" is set for "Print Priority".

Note

❒ Default: Set Time

❒ The Function Reset Timer setting is ignored if "Interleave" is set for "Print

Priority" (⇒ p.69).

❒ When you select "Set Time", enter the time (3∼30 seconds by 1 second

steps) with the number keys.

❒ The default time setting is 3 seconds.

User Tools (System Settings)

❖ Output: Copier

You can specify a tray to which documents are delivered.

Internal Tray 2

Internal Tray 1

Finisher Shift Tray

Internal Tray 1

Finisher Proof Tray

Finisher Shift Tray

ZFFH110E

• Internal Tray 1

• Internal Tray 2

• Finisher Proof Tray

• Finisher Shift Tray

❖ Output: Document Server

You can specify a tray to which documents are delivered.

• Internal Tray 1

• Internal Tray 2

• Finisher Proof Tray

• Finisher Shift Tray

Note

❒ For details about output trays, refer to p.70 “Output: Copier”.

❖ Output: Facsimile

You can specify a tray to which documents are delivered.

• Internal Tray 1

• Internal Tray 2

• Finisher Proof Tray

• Finisher Shift Tray

Note

❒ For details about output trays, refer to p.70 “Output: Copier”.

Settings You Can Change with the User Tools

General Features ²/₂

❖ Output: Printer

You can specify a tray to which documents are delivered.

• Internal Tray 1

• Internal Tray 2

• Finisher Proof Tray

• Finisher Shift Tray

Note

❒ The output trays set on the Printer Driver have priority over the output

tray specified above.

❒ For details about output trays, refer to the illustration in p.70 “Output:

Copier”.

❖ Prepare Stapling

Perform a test staple after replacing staples or removing jammed staples.

Note

❒ Press [OK] to prepare stapling.

❖ <F/F4> Size Settings

Currently three types of F size are available: 8¹/₂"×13", 8¹/₄"×13", and 8"×13".

The document feeder or exposure glass sensor cannot distinguish these three

types of originals. This function sets the F size for the document feeder or ex-

posure glass sensor. Auto Paper Select or Auto Reduce/Enlarge can be used

for F size originals based on this setting. You'll find it very convenient to use

the machine with the F size setting.

Note

❒ Default: 8¹/₂"×13"

Output tray settings

Limitation

❒ You cannot interrupt the current job with a job of a different function that

specifies stapling or sorting.

❒ You can interrupt the current job with an ordinary copy job or facsimile re-

ception. The output tray used when the job is interrupted varies depending

on the type of finisher shift tray and output tray specified for interruption.

User Tools (System Settings)

❖ When Finisher 500 is the finisher shift tray:

• When the output tray specified for the interrupting job is the finisher

tray, the interrupting job will be delivered to Internal Tray 1.

• When the output tray specified for the interrupting job is not the finish-

er tray, the interrupting job will be delivered to the specified output

tray.

❖ When Finisher 1000 is the finisher shift tray:

• When the output tray specified for the interrupting job is the finisher

tray, the interrupting job will be delivered to the Finisher Proof Tray.

• When the output tray specified for the interrupting job is not the finish-

er tray, the interrupting job will be delivered to the specified output

tray.

❒ When the Finisher 500 or Finisher 1000 is installed and stapling is specified

for a job, the job will be delivered to the finisher shift tray regardless of the

output tray specified.

Paper Size Settings ¹/₃

❖ Paper Tray Priority (Copier)

You can specify the output tray for delivery.

Note

❒ Default: Tray 1

❖ Paper Tray Priority (Printer)

You can specify the output tray for delivery.

Note

❒ Default: Tray 1

❖ Tray Paper Size: (Tray 1–4)

Select the size of the copy paper set in the paper tray.

❖ The paper sizes you can set for trays 1, 3 and 4 are as follows:

• A3L,B4L,A4K,A4L,B5K,B5L,A5L

• 11"×17"L,8¹/₂"×14"L,8¹/₂"×11"K,8¹/₂"×11"L,5¹/₂"×8¹/₂"L,7¹/₄"×10¹/₂"

L,7¹/₄" 10¹/₂"K,8" 13"L,8¹/₂" 13"L,8¹/₄"

× × × ×13"L,custom size

(140-297 mm (5.46"-11.58") wide x 182-432 mm (7.09"-16.8") long)

Settings You Can Change with the User Tools

❖ The paper sizes you can set for tray 2 are as follows:

• A3L,B4L,A4K,A4L,B5K,B5L,A5L,A5K,B6L,A6L,C5L,C6L,

DL EnvL

• 11"

L,7¹/₄"

× × × × × ×

17"L,8¹/₂" 14"L,8¹/₂" 11"K,8¹/₂" 11"L,5¹/₂" 8¹/₂"L,7¹/₄" 10¹/₂"

10¹/₂"K,8" 13"L,8¹/₂" 13"L,8¹/₄" 13"L,4¹/₈" 9¹/₂"L,3⁷/₈"

× × × × ×

7¹/₂"L, custom size (100-297 mm (3.9"-11.58") wide x 148-432 mm (5.77"-

16.8") long)

Reference

Copy Reference "Changing the Paper Size".

Important

❒ If the specified paper size differs from the size of paper actually set in the

paper tray, a paper misfeed might occur because the paper size is not de-

tected correctly.

Note

❒ The tray fence for the optional large capacity tray (LCT) is fixed. If you

need to change the paper size, contact your service representative.

❒ If the paper size set for the dial in paper tray 1 and 2 is different to the pa-

per size for this setting, the paper size of the dial has priority.

❒ If you load paper in tray 1 or 2 that is not available on the paper size dial,

set the dial to "*".

❒ Default:

• Tray 1: LTK

• Tray 2: DLTL

• Tray 3:

For optional paper-feed table: LTL

For large capacity tray (LCT): LTL

• Tray 4: LGL

Specifying a custom paper size

To use paper of a custom size, follow the procedure below to specify the custom

paper size.

A Click the [Custom Size] key on the "Tray Paper Size" display.

The "Custom Size" dialog box appears.

User Tools (System Settings)

B Press the [Vertical] or [Horizontal] key to specify the vertical or horizontal size,

respectively. Then enter the size with the number keys, and then click the

[#] key.

Note

❒ To correct the entered value, click the [Clear] key, and then enter the correct

value.

C Click [OK].

The specified custom size is then set and the "Tray Paper Size" display ap-

pears.

Paper Size Settings ²/₃

❖ Paper Type (Bypass Tray)

Sets the display so you can see what type of paper is loaded in the bypass tray.

❖ The paper types you can set for the bypass tray are as follows:

• Plain paper, Recycled paper, Special paper, Color paper, Letterhead,

OHP, Label paper, Thick Paper, Thin paper

Note

❒ Default: No display

❖ Paper Type (Tray1–4)

Sets the display so you can see what type of paper is loaded in each of the pa-

per trays. This information is used by the print function to automatically se-

lect the paper tray.

❖ The paper types you can set for trays 1, 3 and 4 are as follows:

• Plain paper, Recycled paper, Special paper, Color paper, Letterhead

Settings You Can Change with the User Tools

❖ The paper types you can set for tray 2 are as follows:

• Plain paper, Recycled paper, Special paper, Color paper, Letterhead,

OHP, Label paper, Thick Paper, Thin paper

Note

❒ Default:

• Paper Type: No display

• Copying Method: 2 Sided Copy

• Apply Auto Paper Select: Yes

❒ A key mark is displayed next to the paper tray if No is selected.

Limitation

❒ Auto paper select can only be selected for the Copy function if No display

and Recycled paper are selected. However, auto paper select is not used if

No is selected.

Paper Size Settings ³/₃

❖ Paper Type (LCT)

Sets the display so you can see what type of paper is loaded in the large ca-

pacity tray.

❖ The paper types you can set for LCT are as follows:

• Plain paper, Recycled paper, Special paper, Color paper, Letterhead

Note

❒ Default

• Paper Type: No display

• Copying Method in Duplex: 2 Sided Copy

• Apply Auto Paper Select: Yes

❒ A key mark is displayed next to the paper tray if No is selected.

Limitation

❒ Auto paper select is only selected for the Copy function if No display and

Recycled paper are selected. However, auto paper select is not used if No

is selected.

User Tools (System Settings)

❖ Cover Sheet Tray (for Copy/Document Server function only)

Allows you to specify and display the paper tray to set cover sheets. After se-

lecting the paper tray, you can also specify the display timing and copy meth-

od for two-sided copying.

Note

❒ Default:

• Tray to program: NONE

❒ The functions that use the Cover Sheet Tray setting are the front cover

function and both covers function.

❒ When Mode Selected is selected, the cover settings options are only dis-

played when the cover function or slip sheet function is selected.

❒ You can only set the Copying Method in Duplex setting when At Mode se-

lected is selected.

❖ Slip Sheet Tray (for Copy/Document Server function only)

Allows you to specify and display the paper tray to set slip sheets. After se-

lecting the paper tray, you can also specify the display timing and copy meth-

od for two-sided copying.

Note

❒ Default:

• Tray to program: NONE

❒ When you use the Slip Sheet function, you can use the output tray speci-

fied in the Slip Sheet Tray setting.

❒ When At Mode selected is selected, the options are only displayed when

the cover function or slip sheet function is selected.

Reference

Copy Reference "Cover/Slip Sheet"

Settings You Can Change with the User Tools

Timer Setting

When entering Set Time mode, if a key operator code has been set, you must en-

ter the code (up to 8 digits). ⇒ p.86 “User Code”

❖ Auto Off Timer

The machine turns off automatically to conserve energy after a specified

amount of time has past after a job. This function is called "Auto Off".

The machine status after the Auto Off operation is called "Off mode" or "Sleep

mode". For the Auto Off Timer, specify the time to elapse before the Auto Off

function is activated.

The Time can be set from 10 seconds to 240 minutes.

Note

❒ Default: 1 minute

❒ Enter numbers with number keys

❒ Use the [←] and [→] keys to switch between minutes and seconds.

❒ When in Off or Sleep mode, the machine can be ready for use within 10 sec-

onds.

❒ Auto off may not work while an error is displayed.

❖ Panel Off Timer

Set the amount of time the machine waits before switching the panel off after

copying has finished or the last operation is performed.

Note

❒ The default setting is the same time interval as the Auto Off Timer default

setting, so the Panel Off Timer is not used. This setting is only used if the

Auto Off Timer setting is set to a longer interval than the Panel Off Timer

setting.

❒ The warm up time for making a copy from standby mode is three seconds.

❒ The default: 1 minute

❒ Enter a time interval between 10 seconds and 240 minutes with the number

keys.

❒ Press the [←] or [→] keys to move the cursor between minutes and sec-

onds.

❖ System Reset Timer

The System Reset setting is a setting that automatically switches to the screen

for the function set in Function Priority. This happens if no operations are per-

formed or when an interruputed job is cleared. This setting sets the system re-

set interval.

Note

❒ Default: Yes, 60 seconds

❒ The time can be set from 10 to 999 seconds.

User Tools (System Settings)

❖ Copier/Document Server Auto Reset Timer

Specifies the time to elapse before the copier and Document Server functions

are reset.

Note

❒ If No is selected, the machine will not automatically switch to the user code

entry screen, and you will not be able to limit who uses the machine.

❒ Default: Yes, 60 seconds

❒ The time can be set from 10 to 999 seconds.

❖ Facsimile Auto Reset Timer

Specifies the time to elapse before the facsimile function is reset.

Note

❒ Default: 30 seconds

❒ The time can be set from 30-999 seconds.

❖ Scanner Auto Reset Timer

Specifies the time to elapse before the scanner function is reset.

Note

❒ If No is selected, the machine will not automatically switch to the user code

entry screen, and you will not be able to limit who uses the machine.

❒ Default: Yes, 60 seconds

❒ The time can be set from 10-999 seconds.

❖ Set Date

Set the date for the copier's internal clock.

Note

❒ To change among year, month and day, press the [←] and [→] keys.

❖ Set Time

Set the time for the copier's internal clock.

Note

❒ To change between minutes and seconds, press the [←] and [→] keys.

Settings You Can Change with the User Tools

Interface Settings/Network ¹/₂—²/₂

❖ IP Address

Before using this machine with the network environment, you must config-

ure the IP address.

Note

❒ Default: 011.022.033.044

❒ Do not use an IP address that has been used for another machine. To get

the addresses, contact your network administrator.

❒ Press the [←] or [→] key to move between each group of three numbers.

❒ Press [Clear] if you enter the wrong number.

❖ Sub-net Mask

A number used to mathematically "mask" or hide an IP address on the net-

work by eliminating those parts of the address that are alike for all the ma-

chines on the network.

Note

❒ Default: 000.000.000.000

❒ Press the[←] or [→] key to move between each group of three numbers.

❒ Press [Clear] if you enter the wrong number.

❖ Gateway Address

A gateway is a connection or interchange point that connects two networks.

Configure the gateway address for the router or host computer used as a gate-

way.

Note

❒ Default: 000.000.000.000

❒ To get the address, contact your network administrator.

❖ Access Control and Access Mask

You can control the client access. Access control and Access mask should be

set together.

Note

❒ Default: 000.000.000.000

❒ If you do not want to set any limitation for this machine, use the default

settings.

❒ Press [Clear] if you enter the wrong number.

❒ If you set access control as 192.168.15.16, clients addresses might be as-

signed as follows:

User Tools (System Settings)

Address for access mask

Client Address

xxx.xxx.xxx.xxx

192.xxx.xxx.xxx

192.168.xxx.xxx

192.168.15.xxx

192.168.15.16

000.000.000.000

255.000.000.000

255.255.000.000

255.255.255.000

255.255.255.255

❖ Network Boot

Select how to set an IP address from a client.

Note

❒ Default: NONE

❒ For details about settings, consult your network administrator.

❖ Effective Protocol

Select the protocol, to use in the network.

Note

❒ Default: TCP/IP:Effective, NetWare:Effective, NetBEUI:Effective, AppleTalk:

Effective

❖ NW Frame Type

Select the frame type when you use NetWare.

Note

❒ Default: Auto select

❖ Ethernet Speed

Set the access speed for networks.

Select a speed that matches your network environment. "Auto Select" should

usually be specified.

Note

❒ Default: Auto select

Settings You Can Change with the User Tools

Interface Settings/Parallel Interface

❖ Parallel Timing

Specifies the timing setting for the parallel interface. Under normal circum-

stances, you will not need to change this setting.

Note

❒ Default: ACK outside

❖ Parallel Communication Speed

Specifies the communication speed for the parallel interface. If the communi-

cation speed is set too fast, data transfers may not flow smoothly. If this oc-

curs, change the setting to “Standard”.

Note

❒ Default: High speed

❖ Selection Signal Status

Specifies the level for the select signal setting of the parallel interface.

Note

❒ Default: High

❖ Input Prime

Specifies whether the prime signal is active or inactive when an input prime

signal is sent. Under normal circumstances, you will not need to change this

setting.

Note

❒ Default: Invalid

❖ Bidirectional Communication

Specifies the printer's response mode and so forth for a status request when

using the parallel interface. If you experience problems when using other

manufacturers printers, set this to “Off”. However, if this is set to “Off”, asyn-

chronous functions will not work.

Note

❒ Default: Yes

❖ Signal Control

Specifies the error processing settings for when an error occurs when printing

from a computer or sending faxes. Under normal circumstances, you will not

need to change this setting.

Note

❒ Default: Job acceptance priority

User Tools (System Settings)

File Transfer

Make these settings as required when using ScanRouter V2 Lite/Professional.

Note

❒ The file transfer function requires the optional Hard Disk Unit.

❒ The optional ScanRouter V2 Professional is required for distributing received

fax documents.

❖ Delivery Server IP Address

Specifies the IP address of the ScanRouter V2 Lite delivery server for distrib-

uting documents or data from the machine.

Note

❒ Default: 000.000.000.000

❒ Press the [←] or [→] key to move between each group of three numbers.

❒ If you make a mistake, press and enter the correct number.

❒ You must also set the delivery server IP address on ScanRouter V2

Lite/Professional. The relevant setting on the machine will be overwritten

by the delivery server IP address set on ScanRouter V2 Lite/Professional.

❖ Fax RX File Transmission

• Setting per Line

Specifies whether or not received fax documents should be sent to Scan-

Router V2 Professional for each of the fax lines.

Note

❒ Default: G3 Port 1/Do not Deliver, G3 Port 2/Do not Deliver, G3 Port 3/Do

not Deliver

• Print at Delivery

Specifies whether or not received fax documents that are sent to ScanRout-

er V2 Professional should also be printed by the machine at the same time.

Note

❒ Default: No

• File to Deliver

Specifies whether all received fax documents or only received fax docu-

ments that include delivery codes (documents with an ID and F code)

should be sent to ScanRouter V2 Professional.

Note

❒ Default: File with Dlvry Code

Settings You Can Change with the User Tools

• Delivery Failure File (Dlvry Failure File)

If a received fax document cannot be sent to ScanRouter V2 Professional,

the document is stored in the machine's memory. To print this stored data,

select “Print File”; to delete the data, select “Delete File”.

Note

❒ If the machine can send data to ScanRouter V2 Professional, data is sent

automatically.

❒ If you delete the data, you will not be able to distribute or print the data.

❖ Recall Interval Time

Specifies the interval the machine waits before resending data or a document,

if it could not be sent to ScanRouter V2 Professional.

Note

❒ Default: 300 Seconds

❒ Enter an interval within the range of “60 -999 seconds” (in one second in-

tervals) with the number keys.

❒ This setting is for the Scanner function. The distribution of received fax

documents will still be performed.

❖ Number of Recalls

Note

❒ Default: No

❒ Enter the number of times within the range of “1 to 99” with the number

keys.

❒ This setting is for the Scanner function. The distribution of received fax

documents will still be performed.

User Tools (System Settings)

Key Operator Tools ¹/₂

If an access code has been set, you cannot use the Key Operator Tools unless you

enter the access code (max. 8 digits). ⇒ p.84 “Key Operator Code”

Reference

For details about user codes, ⇒ p.86 “User Code”

❖ User Code Management

Allows you to control who uses the machine by setting user codes for users.

To use function with "User Code Management" set to "ON", you must enter a

registered user code. User codes must be registered for user code manage-

ment. For more information about user codes, see p.86 “User Code”.

Note

❒ Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF,

Printer/Auto Program

❒ By using “Auto Registration” for the printer, you can keep a print log for

each user code entered from the driver.

❖ Key Counter Management

Use the key counter to specify whether users are limited or not.

Note

❒ Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF,

Printer/OFF

❖ Key Operator Code

Important

❒ The administrator must properly manage the key operator codes set for

the machine.

This specifies whether or not to use passwords (max. 8 digits) to control use

of the “Timer Setting” or “Key Operator Tools” settings for the access codes.

Note

❒ Default: OFF

❒ If you select “ON”, enter the access code (max. 8 digits) with the number

keys, and then select “Partial” or “All Initial Settings” to set the access lim-

it.

• If you selected “Partial”

An access code is only required for the “Timer Setting”, “Key Operator

Tools” initial settings and for “Key Operator Tools” for the fax initial

settings. “MENU PROTECT” will be set for “CHANGE/CONTROL” in

the printer initial settings.

Settings You Can Change with the User Tools

• If you selected “All Initial Settings”

An access code will be required to access all the items in the System Set-

tings, Copier/Document Server Features, Facsimile Features, Printer

Features, and Scanner Features.

❒ If you select “All Initial Settings”, you will need to enter the access code to

access the Key Operator Code screen.

❖ Program/Change/Delete User Code

Adds, changes or deletes user codes (max 8 digits).

Note

❒ You can register up to 100 user codes. If you add the optional extension

module, you can register up to 500 user codes.

❒ You can also register user codes from SmartNetMonitor for Admin (print-

er option required).

❒ Even if you change the user codes, the counter values are not cleared.

❒ If you clear a user code, the counter values associated with it are also auto-

matically cleared.

• [Program/Change]

This registers new user codes and changes the functions that can be

used with user codes and user names.

• [Delete]

Deletes a user code.

• [Delete All]

Deletes all the user codes.

❖ Display/Print Counter

Allows you to view and print the various counters.

• Display/Print Counter

Displays counters for each functions ( Total, Copier, Facsimile, and Print-

er).

• Print Counter List

Prints out a list of counters for all functions (Total, Copier, Facsimile, Print-

er, A3/DLT, 2-Sided Copy and Staple).

A If you want to print Counter List, press [Print Counter List], and then press

start.

Note

❒ If you do not want to print, then press [Cancel].

B Press [Exit]

User Tools (System Settings)

❖ Display/Clear/Print Counter per User Code

Allows you to view and print the various counters accessed with user codes

and to set the values to 0.

Important

❒ If you use “Delete All” for the user codes, the user code names (Fax func-

tion), counter values, and communication settings will also be deleted. Be

sure to print the list of these settings before pressing the “OK” key.

Note

❒ Press the [U ] and [T] keys to show all counters.

• Print Counter per User Code

Prints the counter values for each of the user codes.

• Clear Counter per User Code

Sets the counter value for each of the user codes to 0.

❖ Change User Name Order

Changes the order of the registered user codes.

Note

❒ You can rearrange the order of items on the same page, but you cannot

move the items to another page. For example, you cannot move an item

from “PLANNING” to “DAILY”.

❒ Select the user code you want to move and press the [←], [↑], [↓], and [→]

keys to change its position. To move it to the end, press “To End”.

User Code

By registering user codes, you can limit the users of each function and check

their use of each function. By installing an optional key card in the machine, you

can summarize and manage the use data on each function and manage the users

of each function in more detail.

The management and control items for each function are as follows:

❖ Copier

Limits the users who can use the Copy function and manages the use of each

user code.

Note

❒ Specify "ON" for "Copier" in the User Code Management settings (⇒ p.84).

❖ Document Server

Limits the users who can use the Document Server function and manages the

use of each user code.

Note

❒ Specify "ON" for "Document Server" in the User Code Management set-

tings (⇒ p.84).

Settings You Can Change with the User Tools

❖ Facsimile

Limits the users who can use the Fax function and manages the use of each

user code.

Note

❒ Specify "ON" for "Facsimile" in the User Code Management settings (⇒

p.84).

❖ Printer

Limits the users who can use the Printer function and manages the use of each

user code.

Note

❒ Specify "ON" for "Printer" in the User Code Management settings (⇒ p.84).

❖ Scanner

Limits the users who can use the Scanner function and manages the use of

each user code.

Important

❒ The functions associated with each user code are the same. If you change

or delete user codes, the management data and limits associated with that

user code will become invalid.

Note

❒ Specify "ON" for "Scanner" in the User Code Management settings (⇒

p.84).

To Register the New User Code

A Press the {User Tools/Counter} key.

B Press the [System Settings] key.

C Press the [Key Operator Tools] key.

D Press the [Program/Change/Delete User Code] key.

E Press [New Program] key.

User Tools (System Settings)

F Press the key for the classification you want to use from “Title Select”.

Note

❒ The keys you can select are as follows.

• [Freq.]… Added to the page that is displayed first.

• [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ],… Added to

the list of items in the title selected.

❒ You can only select one page for “Title Select”.

G Enter the user code (8 digits max), and then press the [#] key.

Note

❒ If you make a mistake, press the [Cancel] or {Clear/Stop} key, and then enter

the code again.

H Select the functions to be used with the user code from “Available Func-

tions”.

Note

❒ The functions that can be selected are as follows.

• [Copier], [Facsimile TX], [Printer], [Document Server], [Scanner]

❒ Select “Yes” for each function of the user code. ⇒ p.84 “User Code Man-

agement”

Settings You Can Change with the User Tools

I Press [Enter Name], and then enter the name for the user code.

Note

❒ For details on how to enter the name for the user code, see p.100 “Entering

Text”.

❒ This can be used to attach the user name to documents in the Document

Server. You do not need to enter a user code for this. → Functions, Docu-

ment Server, in the Copy Reference manual.

J To continue registering user codes, press [Continue to Program], and then re-

peat the procedures from step F.

K Press the [OK] key.

L Press the [Exit] key.

The display returns to the initial settings screen.

Changing the User Code

A Press the{User Tools/ Counter} key.

B Press the [System Settings] key.

C Press the [Key Operator Tools] key.

User Tools (System Settings)

D Press the [Program/Change/Delete User Code] key.

E Select the user code you want to change.

F Enter the new information for the item that you want to change.

Note

❒ To change a user code, select the [Clear] key, enter a new user code with the

number keys, and then select the [#] key.

❒ For "Available Functions", highlighted buttons indicate the currently avail-

able functions. To disable an available function, select the corresponding

button so that it is not highlighted. To enable an unavailable function, se-

lect the corresponding button to highlight it.

❒ To change a user name, select the [Enter Name] key, and then enter a new

user name in the input dialog box. For more information about how to en-

ter characters, see p.100 “Entering Text”.

G Press the [OK] key.

Settings You Can Change with the User Tools

H Press the [Exit] key.

The display returns to the initial settings screen.

Clearing the User Code

Important

❒ This operation also deletes a user code registered for multiple functions. Cur-

rent be specific using the deleted user code will be disabled.

To clear a user code

A Press the {User Tools/ Counter} key.

B Press the [System Settings] key.

C Press the [Key Operator Tools] key.

D Press the [Program/Change/Delete User Code] key.

E Press the [Delete] key.

F Select the user code you want to delete.

Note

❒ Press [All on The Page] when you want to select all the user codes displayed

on the page.

User Tools (System Settings)

G Press the [OK] key.

H Press [Yes] in the confirmation screen.

Note

❒ If you don't want to quit deleting, press [No].

I Press the [Exit] key.

The display returns to the initial settings screen.

To delete all user codes

Using “Print Counter”, you can check the user code for each print job for the

Copy/Document Server function, Printer function, and Facsimile function.

Important

❒ Using [Print Counter], you can check the user code for each print job for the

Copy/Document Server function, Printer function, and Facsimile function.

A Press the {User Tools/ Counter} key.

B Press the [System Settings] key.

C Press the [Key Operator Tools] key.

Settings You Can Change with the User Tools

D Press the [Program/Change/Delete User Code] key.

E Press the [Delete] key.

F Press the [Delete All] key.

G Press [Yes] in the confirmation screen.

Note

❒ If you don't want to quit deleting, press [No].

H Press the [Exit] key.

The display returns to the initial settings screen.

User Tools (System Settings)

To display the counter for each user code

Using “Print Counter”, you can check the user code for each print job for the

Copy/Document Server function, Printer function, and Facsimile function.

Using “Transmission Counter” you can check the number of pages sent by fax

and the charge for each fax sent.

A Press the {User Tools/ Counter} key.

B Press the [System Settings] key.

C Press the [Key Operator Tools] key.

D Press the [Display/Clear/Print Counter per User Code] key.

E Press the [Print Counter] key or [Transmission Counter] key.

The individual function counters for each user code are displayed.

Printing the Counter

Printing the Number of Prints (Counter) for Each User Code

You can print out how many prints were used for Copier/Document Server,

Printer, and Fax for each user code.

A Press the {User Tools/Counter} key.

B Press the [System Settings] key.

C Press the [Key Operator Tools] key.

D Press the [Program/Change/Delete User Code] key.

Settings You Can Change with the User Tools

E Select a User Code from the left side of the display.

Note

❒ Press [All on The Page] if you want to select all user codes on the page.

F Press [Print All Codes] of Per User Code.

Note

❒ When "ON" is specified for the relevant function in the User Code Manage-

ment settings (⇒ p.84), the user code input dialog box appears. Enter a

registered user code, and then click the [#] key.

G Press either [Print Counter] or [Transmission Counter].

Note

❒ You can select both [Print Counter] and [Transmission Counter] at the same

time.

H Press [Print].

User Tools (System Settings)

Printing the Number of Prints (Counter) for All User Codes

A Press the {User Tools/Counter} key.

B Press the [System Settings] key.

C Press the [Key Operator Tools] key.

D Press the [Display/Clear/Print Counter per User Code] key.

E Press [Print All Codes] of All User Code.

Note

❒ If [User Code Management] is set to [ON], enter the code.

F Press either [Print Counter] or [Transmission Counter].

Note

❒ You can select both [Print Counter] and [Transmission Counter] at the same

time.

G Press {Print}.

Settings You Can Change with the User Tools

Clearing the Counter

Clearing the Number of Prints (Counter) for Each User Code

A Press the [User Tools/Counter] key.

B Press the [System Settings] key.

C Press the [Key Operator Tools] key.

D Press the [Display/Clear/Print Counter per User Code] key.

E Select a User Code from the left side of the display.

Note

❒ Press [All on The Page] if you want to select all user codes on the page.

F Press [Clear] for Per User Code.

G Press either [Print Counter] or [Transmission Counter].

Note

❒ You can select both [Print Counter] and [Transmission Counter] at the same

time.

User Tools (System Settings)

H Press [OK].

The user code counter will be clear.

Note

❒ If you want to cancel the operation, press [Cancel].

Clearing the Number of Prints (Counter) for All User Codes

A Press the {User Tools/Counter} key.

B Press the [System Settings] key.

C Press the [Key Operator Tools] key.

D Press the [Display/Clear/Print Counter per User Code] key.

E Press [Clear] for All User Codes.

F Press either [Print Counter] or [Transmission Counter].

Note

❒ You can select both [Print Counter] and [Transmission Counter] at the same

time.

Settings You Can Change with the User Tools

G Press [OK].

All user code counters will be clear.

Note

❒ If you want to cancel the operation, press [Cancel].

Key Operator Tools ²/₂

❖ Auto Delete File

You can select whether the files on the Document Server will be deleted after

a specified amount of time or not.

Note

❒ Default: No

❒ When "Yes" is selected for "Auto Delete File", the Auto Delete File function

applies to the files stored after the "Yes" setting is made.

❒ When "No" is selected for "Auto Delete File", files stored on the Document

Server are not deleted.

❒ If you select [Yes], you can set the time interval from 1 to 180 days by one

day steps.

❒ The factory setting for the time interval is "1 Day". With this factory set-

ting, documents are deleted one day (24 hours) after being stored on the

Document Server.

❖ Delete All Files

You can delete all stored files on the Document Server.

Note

❒ You can delete stored files even if a password is set for a file.

❒ A confirmation dialog box appears. To delete all stored files, click [OK].

❖ Display Password with Stored File

You can select whether the documents which have passwords will be tempo-

rarily displayed or not.

Note

❒ If you forget the password, press [Yes]. After checking your password, be

sure to press [No].

User Tools (System Settings)

Entering Text

This section describes how to enter characters. When you enter a character, it is

shown at the position of the cursor. If there is a character at the cursor position,

the entered character is shown before the character.

Available Characters

• Alphabetic characters

ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz

• Symbols

• Numerals

012345689

Keys

Note

❒ When entering uppercase or lowercase continuously, use the [Shift Lock] to

lock the case.

100

Entering Text

How to Enter Text

Entering letters

A Press the [Shift] to switch between uppercase and lowercase.

B Press the letter you want to enter.

Deleting characters

A Press [Backspace] or [Delete All] to delete characters.

101

User Tools (System Settings)

102

5. Appendix

Inquiry information is displayed.

Printing inquiry information

Other Functions

Inquiry

The inquiry functions lets to confirm

the telephone numbers where to con-

tact to have the machine repaired or

to order toner. Be sure to contact your

service engineer before entering the

following:

❖ Consumables

A Press the [Print Contact Informa-

• Telephone No. for ordering

• Toner

tion] key.

A confirmation dialog box ap-

pears.

❖ Diagnostics

• Telephone No. for ordering

• Machine No.

❖ Service office

• Telephone No.

B Press the {Start} key.

A Press the {User Tools/Counter} key.

Inquiry information is printed.

Note

❒ Press the [Cancel] key to can-

cel printing and return to the

"Inquiry" display.

C Press the [Exit] key.

The User Tools Main Menu ap-

pears.

ZFFH150N

D Press the [Exit] key.

The User Tools Main Menu ap-

pears.

Note

❒ You can also end the operation by

pressing the {User Tools/Counter}

key.

B Press the [Inquiry] key.

103

Appendix

Changing the Display

Language

Displaying the Total Counter

You can display the total number of

sheets used for all functions and total

number of sheets used for copying.

You can change the language used on

the display. The default setting is En-

glish.

A Press the {User Tools/Counter} key.

ZFFH150N

The User Tools Main Menu ap-

pears.

The User Tools Main Menu ap-

pears.

B Press the [Counter] key.

B Press the [Español] key.

The totals are displayed.

The display language is changed to

Spanish.

C To print a counter list, press the

[Print Counter List] key.

A confirmation dialog box ap-

pears.

D Press the {Start} key.

A counter list is printed.

104

INDEX

10BASE-T/100BASE-TX,

Network Connections,

Number keys, 24

Changing the Display Language, 104

Clear Modes key, 23

Clear/Stop key, 24

Combined Function Operations, 23

Configuring the Network, 12

Control Panel, 23

On Demand Printing, 42

Operation switch, 9, 23

Copy Mode, 1, 26

Parallel port,

Power indicator, 23

Printer Mode, 32

Displaying the Total Counter, 104

Display panel, 23

Document Server, 39

Deleting, 56

Features and Benefits, 42

Printing, 51

{Sample Copy} key, 24

Scanner Mode, 33

{Start} key, 24

Scanning Originals, 47

Document Server Mode, 28

User Code, 86

{User Tool/Counter} key, 23

User Tools (System Settings), 61

Energy Saver key, 23

Facsimile Mode, 1, 30

File Merge Printing, 43

IEEE 1394 ports,

Indicators, 23

Inquiry, 103

Interrupt Copying, 26

Interrupt key, 23

Main power indicator, 23

Main power switch,

Multi-Access, 35

105

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