User Guide
Basic Fax Features
Toshiba America Business Solutions, Inc. © 2006
Training and Dealer Development
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† BASIC FAX FEATURES
† Sending a FAX
† Preparation for Transmission
† Setting Originals
† Setting the Transmission Conditions
† Specifying the Remote Fax
† Sending Originals
† Receiving a FAX
† Reception Modes
† Reception Settings
† Sending a FAX
†
Preparation for Transmission
Switching to the FAX Mode
1. Press the FAX button on the control panel to select the
Fax function.
y Be sure to switch over to the Fax mode before
carrying out Fax operations.
y If you leave the digital copier for about 45 seconds,
it automatically returns to the copy mode.
y You can also switch to the Fax mode when the
digital copier is in the energy-saving mode.
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† Sending a FAX (Cont’d.)
†
Setting Originals
When Setting Originals on the Glass
NOTE: Originals are sent in the order they are placed on the original glass in both the
memory TX and direct TX modes.
1. Raise the Reversing Automatic Document Feeder, place
the original (A) with its face down on the glass. Raise it
60 degrees or more to detect the original.
2. Align the original against the left inner corner of
the glass.
y Different size originals can also be sent in one
transmission.
y When LD, LG, LT-R, ST, COMP, A3, A4-R, A5,
B4, B5 or FOLIO originals are placed as shown in the
figure on the right, the pre-entered sender information
is printed in the shaded position shown (B) in the
figure and sent to the remote Fax.
y When LT, ST-R, A4, A5-R or B5-R originals are
placed as shown in the figure on the right, the pre-
entered sender information is printed in the shaded
position shown (C) in the figure and sent to the
remote Fax.
3. Lower the Reversing Automatic Document Feeder slowly.
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† Sending a FAX (Cont’d.)
†
Setting Originals
When Using the Reversing Automatic Document Feeder
NOTE: When the originals are placed on the Reversing Automatic Document Feeder, the
uppermost page is first scanned and sent.
1. After aligning the edges of originals, place them
with their face up and slide the guides to the width
of the originals.
y You cannot mix A series format (A3, A4, A5)
and B series format (B4, B5) or LT series and
COMP. LT/A4 size originals are rotated 90o so
that they are sent as LT-R/ A4-R originals.
y If a mixture of LD and LG, A3 and A4, or B4
and B5 originals are placed, they are sent in their
original sizes.
y When LD, LG, LT-R, COMP, A3 and B4, A4-R,
B5 originals are placed as shown in the figure on the
right, the pre-entered sender information is printed in
the shaded position shown (A) in the figure and sent
to the remote Fax.
y When LT, ST-R, A4, A5-R or B5-R originals
are placed as shown in the figure on the right, the
pre-entered sender information is printed in the
shaded position shown (B) in the figure and sent to
the remote Fax.
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† Sending a FAX (Cont’d.)
†
Setting the Transmission Conditions
Originals can be sent using different transmission conditions (resolution, image quality mode,
exposure, transmission mode, original size, ECM, quality TX, Line, SUB/SEP/SID, PWD,
subject and body). Settings for the subject and body are available only when using a function
of the Internet Fax. If you change the transmission conditions, the new settings are valid for
one transmission only. They are returned to the default settings after transmission.
1. Place the original(s).
2. Press the FAX button on the control panel.
3. Press the ADDRESS button to enter the address menu,
and then press the OPTION button.
4. Press the desired buttons. Press the Prev or Next button to
switch the screens. The highlighted buttons in the screens
on the right are the default settings.
5. Press the ENTER button to complete the setting.
6. Specify the remote Fax and press the START button.
TIPS: When one remote Fax is specified by the address book,
and the OPTION button is selected, the contents of
the address setting will be reflected to the OPTION.
The settings of the TX type, ECM, quality TX, line
select, SUB/ SEP and SID/PWD selected in the
OPTION have priority.
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† Sending a FAX (Cont’d.)
†
Specifying the Remote Fax
Direct Entry with Digital Keys
1. Place the original(s).
2. Press the FAX button on the control panel
3. Key in the remote Fax number.
4. If you make a mistake, press the CLEAR button on the
control panel or the BACK SPACE button in the address
menu and correct the mistake.
y CLEAR button: Press this button to clear all values
you have entered.
y BACK SPACE button: Press this button to delete each
value you have.
TIP: When you are dialing to an outside line via a PBX, there may be a pause before the
connection is made, causing a transmission error. To avoid this error, press the
MONITOR/PAUSE button after the number that designates an outside line to enter a
pause. This automatically enters a 3-second pause before the remote Fax number is dialed,
which reduces transmission errors. (The mark “-” is displayed as a “pause” on the screen.)
5. Press the START button.
Address Book Entry
Address book entry is the method for specifying remote Fax
numbers by pressing the remote Fax buttons which have
previously been registered. It is convenient if frequently
used destinations are registered in the address book.
1. Place the original(s).
2. Press the FAX button on the control panel.
3. Press the ADDRESS button to enter the address menu.
Each screen displays 8 destinations. To view destinations
not displayed on the screen, press the Prev or Next button
to switch the screens.
4. Press the button designating the remote Fax to which you
wish to send your transmission.
5. Press the START button.
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† Sending a FAX (Cont’d.)
†
Specifying the Remote Fax (Cont’d.)
Group Entry
Group entry is the method of specifying remote Fax numbers by pressing the group button
which has previously been entered. It is convenient if multiple frequently used multiple
destinations are entered into a group.
1. Place the original(s).
2. Press the FAX button on the control panel.
3. Press the ADDRESS button to enter the address
menu, then Press the GROUP button. Each screen
displays 8 destinations. To view destinations not
displayed on the screen, press the Prev or Next button
to switch the screens.
4. Press the remote Fax group to send originals. If you
want to see the specified group members, press the
CONTENTS button. You can search for groups by ID
number and by group.
TIP: The Remote Faxes in the group can be confirmed in
the group number information. See the User Functions
Guide.
5. Press the START button.
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† Specifying the Remote Fax (Cont’d.)
Multi-Address Transmission
The Multi-Address Transmission function allows you to send the same original to 2 or
more remote Faxes in a single operation, which can be done by combining direct, address
book and group entry. Combining with the Internet Fax is also available. This eliminates
the trouble of placing the original and then dialing the number for each destination.
Multi-address transmissions must be set in the memory TX mode.
The following shows the number of destinations that can be entered according to how the
remote Fax is specified:
y By direct entry only: 400 destinations
y By address book entry only: 400 destinations
y By group entry only: 200 groups (400 destinations per a group)
y By combining direct, address book and group entry: 400 destinations
1. Place the original(s).
2. Press the FAX button on the control panel.
3. Press the OPTION button and set the transmission conditions.
4. Specify the remote Fax numbers.
y To continuously enter remote Fax numbers after
having specified them by means of the digital keys,
press the MULTI button, then enter the next number.
You do not need to press the MULTI button for the
address book or the group entry.
y The selected destinations can be confirmed by
selecting the DESTINATION button.
TIPS: To cancel the remote Fax number entered with digital keys, press the CLEAR
button on the control panel.
To cancel a remote Fax specified with address book or group entry, press the
highlighted button for the remote Fax again. To cancel all specified remote Faxes,
press the ALL CLEAR button.
To cancel a remote Fax specified with direct entry, press the DESTINATION
button to enter the destination menu, and then cancel it.
5. Specify all remote Faxes, then press the START button.
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†
Sending a FAX (Cont’d.)
†
Specifying the Remote Fax (Cont’d.)
Searching by ID Number
When selecting the remote Faxes registered in the address and group by searching by the
ID number immediately displays the screen including the searched-for ID number.
1. Place the original(s).
2. Press the FAX button on the control panel.
3. Press the ADDRESS button to enter the address menu,
then the KNOWN ID button.
4. Key in the desired ID number, and press the ENTER
button. You can key in the number within the range of
1 to 1000.
5. Press the button for the remote Fax that you want to
send to.
y Each screen displays 8 destinations.
y To view destinations not displayed on the screen,
press the Prev or Next button to switch the screens.
TIPS: To continue searching by ID number, press the KNOWN ID button.
To continue searching by address, press the SEARCH ADDRESS button.
6. Press the START button.
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† Sending a FAX (Cont’d.)
†
Specifying the Remote Fax (Cont’d.)
Searching by Address (Search Address)
When selecting the remote Faxes registered in the address book and group, pressing a letter
button displays the remote Faxes whose names start with the letter and/or numbers, which
makes it easy to choose the desired remote Faxes.
1. Place the original(s).
2. Press the FAX button on the control panel.
3. Press the ADDRESS button to enter the address menu.
Press the SEARCH ADDRESS button.
4. Press the button you want to search.
5. Enter the ideal button or number, and then press the
ENTER button.
6. Press the SEARCH button.
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† Sending a FAX (Cont’d.)
†
Specifying the Remote Fax (Cont’d.)
Searching by Address (Search Address) (Cont’d.)
7. Press the button for the remote Fax that you want to send
to, and then press the ENTER button.
y Each screen displays 8 destinations. To view
destinations not displayed on the screen, press the
Prev or Next button to switch the screens.
TIPS: To continue searching by the address, press the SEARCH ADDRESS button.
To continue searching by the ID number, press the KNOWN ID button.
8. Press the START button.
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† Sending a FAX (Cont’d.)
†
Sending Originals
Memory Transmission
In the Memory Transmission mode, originals are scanned at high speed and temporarily
stored in memory before transmitting.
y Up to 100 transmissions can be reserved.
y Up to 1,000 pages can be stored in 1 transmission.
y If the original cannot be sent (the remote Fax is busy or otherwise unavailable), the
remote Fax is automatically redialed repeatedly.
y Documents can no longer be added to memory if it becomes full midway during
scanning. In this case, reduce the number of originals you are sending, or try sending
in the Direct Transmission mode.
y If an original is placed on the original glass, the scanning conditions can be changed
for each page.
1. Place the original(s).
2. Press the FAX button on the control panel.
3. Press the ADDRESS button to enter the address menu, then press the OPTION button.
4. Specify the remote Faxes.
5. Press the START button. The original will be scanned and stored in memory.
Direct Transmission
In the Direct Transmission mode, the remote Fax is immediately dialed, and the originals
are sent after a successful connection with the remote Fax that has been completed.
y Users can check immediately if the original has been sent to the remote Fax.
y Once scanned, the originals are not stored in the memory.
y Users can specify only one remote Fax at a time.
y After a page has been sent, the next page is scanned. It takes longer to scan all pages.
y If an original is placed on the original glass, the scanning conditions can be changed
for each page.
1. Place the original.
2. Press the FAX button on the control panel.
3. Press the OPTION button.
4. Press the DIRECT TX button, set the other transmission conditions, then press the
SET button.
5. Specify the remote Faxes.
6. Press the START button. The remote Fax is dialed immediately and communication
is initiated.
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† Receiving a FAX
†
Reception Modes
Automatic Reception
y Faxes are automatically received during the incoming call.
y The line is designated for use exclusively by the Fax.
Manual Reception
y Faxes are received when the user confirms the call on the telephone; press the
MANUAL RECEIVE button in the advanced menu and then the START button.
y An external telephone is required (not available for the European version).
Memory Reception
y This model of the copier automatically stores received originals in memory if an error
(e.g. a paper jam or out of paper) occurs during reception and prevents the originals
from being printed. After the trouble has been cleared, printing is automatically
resumed. Memory Reception works in the following conditions:
y During copying
y During printing of received originals
y During printing of lists and reports
y When the digital copier has run out of paper
y When a paper jam occurs
y When the digital copier has run out of toner
Mailbox Reception
y You can retrieve documents from mailbox hubs (confidential, bulletin board) that
support the ITU-T Mailbox functions.
Polling Reception
y Users request transmission from a remote Fax, and receive the original that is stored
in the remote Fax’s memory.
y There are 2 types of polling RX: individual polling RX and multi-polling RX
y A password can be set.
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† Receiving a FAX
†
Reception Settings
There are two reception modes: Auto Reception and Manual Reception.
AUTO Reception: Set this mode when the phone line is used exclusively for Faxing.
The FAX automatically receives incoming originals.
MANUAL Reception: Set this mode when the Fax is connected to a line also used
exclusively for telephone calls.
1. Press the USER FUNCTIONS button on the
control panel.
2. Press the ADMIN button, key in the administrator
password (6 digits) and press the ENTER button.
3. Press the FAX button.
4. Press the INITIAL SETUP button.
5. Press the AUTO or MANUAL button to select the
reception mode, and then press the ENTER button.
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† Receiving a FAX (Cont’d.)
†
Reception Settings (Cont’d.)
Manual Reception
1. When the bell rings, pick up the handset of an external telephone. If the incoming call is
a telephone call, start talking with the other party.
2. If you hear a tone (Fax signal), press the FAX button on
the control panel.
3. Press the ADVANCED button to enter the advanced
menu, and then press the MANUAL RECEIVE button.
4. Make sure that “OFF HOOK RECEIVE” appears, press
the START button and replace the handset.
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Notes
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