Sharp PDAs Smartphones OZ 630 User Manual

MODEL

OZ-630 OZ-640

OZ-650

ELECTRONIC ORGANIZER

OPERATION MANUAL

SHARP ELECTRONICS CORPORATION

Sharp Plaza, Mahwah, New Jersey 07430-2135.

SHARP CORPORATION

Separate the Quick Reference Guide from this

manual and keep for reference.

Separe la Guía de referencia rápida de este

manual y quárdela para usarla como referencia.

OZ-630 model requires OZ-60K for

‘Zero-Touch PC Synchronization

Download from Www.Somanuals.com. All Manuals Search And Download.

* Oneofthemodelsdescribedinthismanualmaynotbe

availableinsomecountries.

* Someoftheaccessoriesdescribedinthemanualmaybe

unavailableinsomecountries.

Introduction

NOTICE

* SHARP strongly recommends that you keep separate

permanentwrittenrecordsofallimportantdata.Datamay

belostoralteredinvirtuallyanyelectronicmemoryproduct

undercertaincircumstances.Therefore, SHARPassumes

noresponsibilityfordatalostorotherwiserendered

unusablewhetherasaresultofimproperuse, repairs,

defects, batteryreplacement, useafterthespecified

batterylifehasexpired,oranyothercause.

Congratulations on purchasing the OZ-630/OZ-640/OZ-650

ElectronicOrganizer.

Pleasereadthisoperationmanualthoroughlytofamiliarize

yourselfwithallthefeaturesoftheunitandtoensureyearsof

reliableoperation.Youmayalsofinditusefultokeepthis

operationmanualonhandforreference.

* SHARPassumesnoresponsibility,directlyorindirectly,

forfinanciallossesorclaimsfromthirdpersonsresulting

fromtheuseofthisproductandanyofitsfunctions,such

asstolencreditcardnumbers,thelossoralterationof

storeddata,etc.

Someoftheaccessoriesdescribedinthismanualmaynotbe

availableatthetimeyoupurchasethisproduct.

CheckwithyourlocalSHARPdealerconcerningavailability.

All company and/or product names are trademarks and/or

registeredtrademarksoftheirrespectivemanufacturers.

* Theinformationprovidedinthismanualissubjectto

changewithoutnotice.

Note:

* The differences between OZ-630/OZ-640/OZ-650 are

memory capacity. Also, the OZ-650 Organizer has an

opticalcommunicationterminal(IrDA),whileOZ-630and

OZ-640 do not. The remainder of the functions are

common.

* Unlessotherwisespecified,thetextandmaterialinthis

manualapplytobothmodels.

Download from Www.Somanuals.com. All Manuals Search And Download.

Chapter 3 Time Management................ 31-40

TheCalendarApplication

Contents

TheScheduleApplication

TheToDoApplication

TheANN(Anniversary)Application

Chapter 4 Creating Your Own Database ........ 41-46

TheTelApplication

Introduction ............................. 1

Contents ............................... 2-3

CaringfortheOrganizer.................... 4

UserFileApplication

CustomizingtheUserFileApplication

Chapter 5 Memo ......................... 47-50

The Memo Application

Chapter1GettingStarted .................. 5-16

PartNamesandFunctions

Chapter 6 Desk Accessories ................ 51-62

TheCalc(Calculator)Application

GettingtheOrganizerUpandRunning

SettinguptheOrganizerafterInitialization

GettingtoKnowYourOrganizer

TheClockApplication

Chapter 7 Expense ....................... 63-68

TheExpenseApplication

Chapter 2 General Operation ................ 17-30

OpeninganApplication

TheExpenseReportApplication

SelectingtheDisplayModes

CreatingaNewEntry

EditinganExistingEntry

EditingTechniques

FindingSpecificEntriesinYourOrganizer

DeletingEntries

Chapter8FeaturesandUtilitiesforAddedPower 69-72

CopyingorMovingBlocksofText

CopyingorMovingEntries

SpecialCharacters

Chapter9UsingtheOptionalPeripherals ...... 73-80

ThePeripheralsMenu

CheckingtheTimeandDate

Checking the Memory

TheTOOLSMenu-theOrganizer’sBasicUtilities

TransferringData

ExchangingInformationwithaPersonalComputer

Pointstorememberwhenusingperipherals

Download from Www.Somanuals.com. All Manuals Search And Download.

Chapter10PersonalizingYourOrganizer ....... 81-88

TheStart-UpDisplay

SettingtheOwner’sInformation

LockingtheOrganizer

ChangingtheCalendarDisplayFormat

Selectingthelargefontview

Appendices ............................. 89-93

A.ResettingtheOrganizer

Allresetoperation

B. BatteryReplacement

Generalguidelines

Replacingtheoperatingbatteries

C.Specifications

Index .................................. 94-98

Product Support.......................... 99

Download from Www.Somanuals.com. All Manuals Search And Download.

* Sharporhardobjectcanscratch

and damage the Organizer. Make

sureitisadequatelyprotectedwhen

carriedwithotherobjects.Donot

carryitlooseinabagorbriefcase:

findapocketorsecurecompartment

withinyourbag.

Caring for the Organizer

TheOrganizercontainssophisticatedcircuitryandaglass

displaypanelwhichcanbedamagedifnothandledwithcare.

AfewprecautionsshouldbetakenregardingtheOrganizer’s

caretoensureitgivesyoumanyyearsofreliableandtrouble-

freeuse.

* CleantheOrganizeronlywithasoft,

drycloth.Donotusesolvents.

* Keep the Organizer away from

extremeheat.Donotleaveitonthe

dashboard of a car or near any

sourceofheat.Donotleaveitinany

place that is extremely damp or

dusty.

* DonotcarrytheOrganizeraround

inyourbackpocket,asitmaybreak

whenyousitdown. Thedisplayis

madeofglassandisverydelicate.

* DonotdroptheOrganizerorsubject

ittosevereimpactorextremeforce.

BendingtheOrganizerundulycan

damageit.

* Sincethisproductisnotwaterproof,donotuseitorstore

itwherefluids,forexamplewater,cansplashontoit.

Raindrops,waterspray,juice,coffee,steam,perspiration,

etc.willalsocausemalfunction.

* Replacethebatteriesassoonastheybecomeweak(see

p.90). Failingtoreplaceweakbatteriesmayresultin

leakageorlostdata.

* Do not use extreme force when

pressingthekeys. Donotuseany

sharp,pointedobjectorevenyour

fingernailstopressthem.

Download from Www.Somanuals.com. All Manuals Search And Download.

CHAPTER 1

Getting Started

Thischapterexplainseverythingyouneedtoknow

tosetupandbeginworkingwithyourOrganizer,

frominstallingthebatteriestoinitialization.The

chapteralsoincludesalabeledillustrationofthe

partsoftheOrganizer,andbasicexplanationofits

keyfeatures,fromthekeyboardtothedisplayand

itssymbols.

5-16

8/6/98, 4:04 PM

Download from Www.Somanuals.com. All Manuals Search And Download.

Part Names and Functions

Display

Showsinformation,andisusedfornavigating

thevariousfunctions.

Numeric keypad

Usedforoperatingthecalculatorandentering

numbersinotherapplications.

Applicationkeys

Startsappropriateapplications.

InfraredTransfer(IRDA)

For data transfer between two OZ-650

Organizersviatheinfraredport.(onlyOZ-650

hasthefunctionofinfraredtransfer.)

Keyboard

Forentryofcharactersandcommands.

4-pincablejack

Connects4 pin CommunicationCablefor

otherinterfaces,etc.

5-16

8/6/98, 4:04 PM

Download from Www.Somanuals.com. All Manuals Search And Download.

Resetbutton

Initializesandresets

theOrganizer.

Connectsthe docking

stationforPC

communication.

Getting the Organizer Up and Running

Installingthebatteries

Lock button

OpenstheOrganzier.

1. Setthebatteryreplacementswitchonthebottomofthe

Organizer to REPLACE BATTERIES (the red dot becomes

visible).

2. Slideofftheoperatingbatteriescover.

Infraredport

Forwireless

communicationwith

otherOZ-650

Organizers.

Batteryreplacementswitch

Locksthebattery

compartmenttoprevent

accesstothebatteries

Operatingbattery

compartment

Holdsoperatingbattery

3. Inserttwobatteriesontopoftheribbontab,makingsure

theyarepositionedcorrectlyaccordingtoplus(+)and

minus(-)polarity,asshownbelow.

5-16

8/6/98, 4:04 PM

Download from Www.Somanuals.com. All Manuals Search And Download.

4. Replacethecover.

TheName FieldSettingwindowappears.

5. Set the battery replacement switch back to NORMAL

OPERATION(thereddotdisappears).

* The Organizer will not function unless the battery

replacement switch is in the NORMAL OPERATION

position.

4. Press 1 or 2 to select the desired name order. Press

[ENTER]when youhave finished.

Initializing

TheOrganizermustbeinitializedwhenitisusedforthefirst

time.

5. Oryoucanpress[N]toinitializetheOrganizerratherthan

toselecttheNameFieldSetting.

TheLCDContrastscreenthenappears.

1. Pressandholdthe[ON]key.

6. Ifthedisplayisnotclear,press[ ]and[ ]or[PREV]

and[NEXT]untilthedisplayissatisfactory.

2. Whileholdingdownthe[ON]key,pushtheRESETbutton

onthebottomoftheOrganizerusingapenorsomeother

pointedobject.Thefollowingmessagewillappear.

7. Press [ENTER] when ready.

The message “Working...Please Wait.”appears while the

Organizerproceedswiththeinitializationprocedure.

TheOrganizerthenautomaticallystartstheSETUPutility,so

thattheownerinformation,thetimeanddateandvariousother

settingsaredefinedbeforeuse.

3. Press[Y]toselecttheNameFieldSetting.

5-16

8/6/98, 4:04 PM

Download from Www.Somanuals.com. All Manuals Search And Download.

Press[ENTER]tocontinue.

Setting up the Organizer after Initialization

TheUserSetupBasicInstructionsappeartoinstructyouhow

tomovearoundthescreenduringUserSetupandnormaluse.

TheOrganizertakesyouthroughthevariousstepsneededto

setuptheOrganizerbeforeuse.Thesestepsaredescribed

below.Westronglyrecommendthatyoucompletetheentire

SET UP procedure before starting to actually use your

Organizer.

Youcanuse[ ][ ][ ][ ]tomovearoundthescreen.

You can also use [PREV] and [NEXT] to move from field to

field.

* Welcome messages and instructions

* SettingtheOwnerInformation

* SettingtheClock

Press[ENTER]toproceedwithsettingtheOwnerInformation

(or[CANCEL]toexittheSETUPprocedure).

* User’sPreferences

SettingtheOwner’sInformation

Welcomemessagesandinstructions

The Owner Informationcomprises your name, address and

telephonenumber.

AftercompletingtheLCDContrastsettingabove,theOrganizer

displaysthefollowingwelcomemessage,brieflyoutliningits

functions.

* If you make a mistake while entering the Owner

Information, don’t worry! You can amend the Owner

Informationeasilyduringnormaluse,sojustproceedwith

therestoftheUserSetup.(seePREFERENCES,p.82)

1. After pressing [ENTER] after the previous Basic

Instructionsscreen,theSetOwnerInformationscreen

appears.

Press[ENTER]toproceedwiththeUserSetup.

TheUserSetupintroductionappearstoexplaintheoperations

youareabouttocarryout.

5-16

8/6/98, 4:04 PM

Download from Www.Somanuals.com. All Manuals Search And Download.

2. Enteryourname,thenpress[ ]or[NEXT].

ThecursormovestotheNO.field.

3. Enteryournumberanexample,telnumber,mobilephone

number,etc.Thenpress[ ]or[NEXT].Thecursormoves

totheADDRESSfield.

4. Enteryourfulladdress.

1. Ifthedesiredcitydoesnotappear,press[PREV]or[NEXT]

todisplaymorecities.

* Press[ ]tomovethestartofthenextlineinADDRESS.

5. Press [ENTER] when done.

* Youcanjumptoaparticularcountrybypressingthefirst

letterofthatcountry’sname.

Press [ENTER] to proceed with setting up the Clock as

described below (or [CANCEL] to quit the User Setup

procedure).

2. Selectthedesiredcitybymovingthecursortoitandthen

press[ENTER]toconfirm.Orselectnumbers[1]-[4]

directly.

SettingtheClock

TheDaylightSavingTimescreenappears.

InorderfortheCalendar,Schedule,ToDo,andothertime-

basedapplicationstoworkcorrectly,thebuilt-inclockmust

besettothecorrecttime,dateandcity.TheClockapplication

displaysthetimeintwodifferentcities:theLocalcity,where

theusernormallylivesorworks,andtheWorldcity,whichis

anyothercityoftheuser’schoice.WhentheOrganizerisfirst

initialized,theLocalcityisautomaticallysettoNewYork,and

theWorldcityisLondon.BeforesettingtheClock’scorrect

time,youshouldfirstselecttheLocalCityforwhichyouwant

tosetthetime.

3. IfyourcityiscurrentlyonDaylightSavingTime,press[Y],

otherwisepress[N].

The ADJUST TIME/DATE window then appears.

4. Selectthe time system you want the Clockto use by

pressing[ ]or[ ],thenpress[ ]or[NEXT].

5. IntheLOCALDATEfield,press[ ]todisplaythepop-

upcalendar.Use[PREV]and[NEXT]toselectthecurrent

month,thenusethearrowkeystoselecttoday’sdate.

AfterenteringtheOwnerInformationabove,thefollowinglist

ofcitiesappears:

5-16

8/6/98, 4:04 PM

Download from Www.Somanuals.com. All Manuals Search And Download.

6. Press[ENTER]oncethedatehasbeenselected.

The pop-up calendar disappears and the date now

appearsintheLOCALDATEfield.

SettingtheWorldCity

AswellassettingtheLocalCitypreviously,youcanalsoselect

theworldcity,usedtodisplaythetimeinanothercityofyour

choice alongside the Local time. When the Organizer is

initialized,theWorldcityissettoLondon.

7. Enterthelocaltime,precedingsingle-digithoursand

minuteswith“0”.

8. Press [PM] to select PM or [AM] for AM, then press

[ENTER].

ToselecttheWorldcity:

1. Select CHANGE WORLD CITY from the Advanced Setup

screen.

Anewscreenthenappearstoinformyouthatthebasicsetup

procedureisnowcompleted,andtheOrganizerisreadyfor

use.However,thereareotherareasinwhichyoucancustomize

yourOrganizerfurtherbysettingvariousoptions.

TheCHANGEWORLDCITYscreenappears.Alistofsixcapital

citiesisgiven,withfourcitiesdisplayedatonetime.

AdvancedSetup

2. Ifthecityyouwishtoselectdoesnotappearinthelist,

typethefirstletterofthedesiredcountry.

1. Select ADVANCED SETUP from the User Setup screen.

3. Selectthedesiredcitybymovingthecursortoitandthen

press[ENTER].Orselectnumbers[1]-[4]directly.

TheUserSetupdisplaythenappears.Therearethreechoices

available.

SettingtheStart-upDisplay

1 Change World City

2 SetStart-upDisplay

3 LockOrganizer

YoucancontrolthewayOrganizerbehaveseachtimeyouturn

iton,includingthebackgroundthatappears.TheStart-up

displayoffersfouroptions:

IfyoudonotwishtosettheAdvancedSetupatthistime,press

[ENTER]toexitsetup.TheCalendarapplicationdisplaythen

appears,andyoucanbegintouseyourOrganizer.

START-UP 1: Globe & SHARP logo

START-UP 2: AirPlane

START-UP 3: World Map Image

START-UP 4: NONE

To set one of the Advanced Setup, select the appropriate

option.

5-16

8/6/98, 4:04 PM

Download from Www.Somanuals.com. All Manuals Search And Download.

1. In the START-UP field, you can choose a decorative

background tobe displayedeach timetheOrganizeris

turnedon.

4. Press [ENTER].

The AdvancedSetupscreenreappears.

2. Pressnumber1-4togetthedesireddisplay.

The AdvancedSetupscreenreappears.

TostartworkingwiththeOrganizer

Afterinitializationand theUserSetuphas beenset,the

Organizerisreadytobeusedfornormalwork,suchasthe

entryofinformation.

SettingthePasswordandLockingtheOrganizer

1. Select START ORGANIZING.

TheOrganizerallowsyoutokeepselected entriesinyour

Organizer secure by locking it with a password. Once the

Organizerislocked,theSecretentriescannotbeaccessed

untiltheOrganizerisUnlocked,forwhichthepasswordmust

begiven.

TheCalendarapplicationopensinthe3-Monthview.

2. Selectanyapplicationyouwishtousebypressingthe

correspondingkey.

Selectthisoptionifyouwanttodefineapasswordandlock

theOrganizer.

TurningtheOrganizeronandoff

Press[ON]toturnthepoweronand[OFF]toturnthepower

off.TheOrganizerwillnotoperateifthebatteryreplacement

switchisintheREPLACEBATTERIESposition.

1. From the Advanced Setup screen, select LOCK

ORGANIZER.

TheSet Password andLockOrganizerscreenappears.

2. Enterthepasswordyouwishtousethenpress[ENTER].

3. Re-typethepasswordtoconfirmandthenpress[ENTER].

Autopoweroff

Toconservebatterypower,theOrganizerwillturnitselfoffifit

hasnotbeenusedforabout7consecutiveminutes.However,

inordertoavoidaccidentallyinterruptingdatatransfers,the

autopower-offfunctionisdisabledwhilecommunicatingwith

otherdevices.

A message appears reminding you to remember your

passwordorkeepitinasafeplace.

IftheOrganizer’spowergoesoffautomaticallybeforeanentry

youhavebeenworkingwithisstoredinanapplication,the

5-16

8/6/98, 4:04 PM

Download from Www.Somanuals.com. All Manuals Search And Download.

datawillnotbelost.Whenyoupress[ON],theOrganizerwill

returntothesameoperatingstateasbeforethepowerturned

offautomatically.

2. Select KEY SOUND ON( indicates that theoption is

currentlyset.)

The key beep is now turned off andthe musical symbol

disappearsfromthebottomlineofthedisplay.

SettingtheLCDcontrasttosuitvariouslighting

conditions

Backlight

Fromtimetotime,thecontrastoftheLCDdisplaymayhaveto

beadjustedforidealreadability.Youmayfind,forexample,

thatacontrastsettingthatwasfineforthehomeorofficeisnot

adequatewhenoutdoorsorwhentravelingonpublictransport.

FollowtheprocedurebelowtoadjusttheLCDcontrast.

TheOrganizerprovidesabuilt-inBacklight,whichallowsyou

toviewthedisplayandusetheOrganizereveninlow-light

conditions,eg.inatheater,restaurant,orbusinesspresentation.

Pressing[BACKLIGHT]onceilluminatesthedisplayforaround

fifteenseconds.Whenalreadyon,press[BACKLIGHT]again

toturnitoff.

1. Press [MENU]three times to open theTOOLS menu.

2. Select ADJUST LCD CONTRAST.

Ifyoupress[2nd][BACKLIGHT],theBacklightwillremainon

foraslongasyoucontinuetousetheOrganizer,untilyou

havenottypedanykeyforfifteenseconds.Thisisusefulifyou

wanttoenteroraccesssomeinformationthatwilltakelonger

thanfifteenseconds.

3. Adjustthecontrastbypressing[ ]and[ ]or[PREV]

and[NEXT].

4. Press[ENTER]whenyouaresatisfiedwiththecontrast.

TheBacklightmayremainonforlessthanfifteensecondsif

thebatterylevelisverylow,orduringdatatransfer.

Turningthekeybeeponandoff

Note:DonotusetheBacklightunnecessarily.

TheOrganizercanbesettomakeasound(abeep)eachtime

akey is pressed.This mayhelp youtoknow whethera key

hasbeenpressedproperly.Thedefaultsettingison,indicated

byamusicalsymbol onthebottomofthedisplay.Youcan

usetheTOOLSmenu tochangethesetting.

* Since the Backlight drains power from the operating

batteries,excessiveuseoftheBacklightwillsignificantly

reduceyourbatterylife.

* ContinuoususeoftheBacklightwill,overtime,leadto

graduallossofbrightness.

1. Press [MENU]three times to open theTOOLS menu.

5-16

8/6/98, 4:04 PM

Download from Www.Somanuals.com. All Manuals Search And Download.

applications have a menu forfunctionsandcommands that

arespecifictoeachapplication.

Getting to Know Your Organizer

OZ-630, OZ-640, OZ-650 Organizers are a compact yet

sophisticatedinformationmanagementdevicethatyoucan

useanytime,anywhere.Theirapplicationsandutilitiesallow

youtoenterandorganizeinformation,andithaspowerful

communicationsfacilitiesthatenableyoutoputthatinformation

tooptimumusewhenyoureturntoyourhomeoroffice.You

can quickly update your computerized mailing lists, for

example,oreventransferyournotes,lettersandmemosonto

aPCforfurtherprocessing.

Press [MENU] oncedisplays the application menu, which

contains the operations and commands specific to the

particularapplication.Pressing[MENU]successivelydisplays

the PREFERENCES, TOOLS and PERIPHERALS menus.

Applications

Pop-up menus

OperationsontheOrganizerareperformedusingapplications.

The Organizer’s Calendar and Schedule, for example, are

applicationsthatrecordanddisplaytimerelatedinformation.

Tostartanapplication,pressthecorrespondingkeyonthe

topofthekeyboard.

TheOrganizer’spop-upmenusofferaconvenientandefficient

methodofselectingoptionsfrompre-definedlists,similarto

manyofthelatestpersonalcomputerapplicationsoftware

packages.Mostapplicationsandfunctionscontainsomepop-

upfields.Whentheusermovestooneofthesefields,thepop-

upsymbolappearsontherightofthefield.Pressing[ ]

causesthepop-upmenutoappear,containingalistofoptions

orvaluescurrentlyavailableforthatfield.Youcanthenselect

thedesireditemfromthelistwithouthavingtotypeanytext.

Whenworkinginoneapplication,youcanswitchtoanother

applicationsimplybypressingthatapplicationkey.Databeing

processedinthefirstapplicationwillbesaved,eveniftheentry

isnotcomplete.

Inaddition,alldatefieldsfunctionaspop-upfields.Whethera

datecanbeentered,theusercanpress[ ]todisplaythe

specialpop-upone-monthcalendar.Youcanuse[PREV]and

[NEXT]toselectthedesiredmonth,thenthearrowkeysto

selectthedesireddate.Youmayfindthismoreconvenient

thantypinginthedatedirectly,sincethepop-upcalendaralso

showsthedaysoftheweek.

Menuoperations

AnotherpowerfulaspectofusingtheOrganizerisitsmenu

system, whichcan be usedtoquickly issuecommands and

performoperations.Twouniversalmenus,PREFERENCESand

TOOLS,areavailablefromallapplications.Inaddition,all

5-16

8/6/98, 4:04 PM

Download from Www.Somanuals.com. All Manuals Search And Download.

Displaysymbols

Thefollowingsymbolsappearatthebottomofthescreento

indicatevariousoperatingconditions.

Thissymbolappearsatthebottomofthedisplay

toindicatethatthecurrententry(inVieworEdit

mode) has been marked as Secret.

Thekeyboard

Thesesymbolsindicatethatallinformationinan

entry cannot be shown simultaneously on the

display.Theadditionalentriesorfieldswhich

cannot fit onto the display can be viewed by

pressingthedisplayedarrowkeys.

TheOrganizer’skeyboardhasastandardlayout,justlikea

typewriterorcomputer.[ ]worksjustliketheShiftkeyona

typewriterorcomputer,and[2nd][ ]isliketheCapsLock

key.

2nd

The[2nd]keyhas beenpressed.

Abovethekeyboardare thespecialkeysused tostartthe

Organizer’svariousapplications,workwiththevariousmenus

andcontrolthecursoronthescreen.

Theoperatingbatteriesareweakandneedtobe

replaced(seep.90)

Symbolsinwhiteaboveakeysuchas’or:canbeaccessed

byholdingdown[ ]andthenpressingtheappropriatekey.

CAPS

[2nd][ ]hasbeenpressed.Incapslockmode,

alltypedletterswillbeinuppercase.Press[2nd]

[ ]againtoturnoffcapslock.

Functionsinblueaboveakey,suchasHELP,canbeaccessed

bypressingtheparticularkeyafterpressing[2nd].Thereisno

needtoholddown[2nd]whileyoupressthedesiredkey.

TheOrganizerislocked.Entriesmarkedassecret

cannotbe accessed withoutfirst entering the

passwordandunlockingtheOrganizer(seep.83).

* Specialsymbolsandcharacters,suchas“&”,“?”and“/”,

can also be entered by using [SMBL]. For a full

explanation,seeP.71.

EDIT

Theentryonthedisplaycanbeedited.

Allalarmsareenabled.Whenthissymbolisnot

shown,thealarmsoundforanyalarmsthathave

beensetisdisabled(seep.60).

5-16

8/6/98, 4:04 PM

Download from Www.Somanuals.com. All Manuals Search And Download.

Thekeysoundison(seep.13).

To get Help, press the number corresponding to themenu

option describing the kind of Help you want. Pressing

[CANCEL]takesyoubacktothedisplayyouwereinpreviously.

After selecting a number, the first page of help for

correspondingtopicisdisplayed.

Thissymbolappearsatthebottomofthedisplay

whilethebacklightison.

Built-inhelpandothermessages

Ifyoumakeaselectionfromtheabovemenu,thedisplaythat

appearswillresemblethefollowingexample:

TheOrganizerhasabuilt-in helpfeaturewhichacts asa

convenient,on-linereferencemanual.YoucancalluptheHelp

featureatanytimesimplybypressing[2nd][HELP].On-line

helpisquiteextensive,soyoumayhavetocallupmorethan

onescreentofindtheinformationyourequire.

Whenbuilt-inhelpisnotavailable

On-linehelpisonlyavailablewhencalledfromanapplication

screen,ie. not whileperforming amenu command,opening

messageboxorsomeotheroperation.Pressing[2nd][HELP]

whenthereisnoapplicationdisplayonthescreenwillhaveno

effect.HelpisalsonotavailablewithintheClockandCalculator

application.

Inthistypeofdisplay,pressing[NEXT]takesyoutothenext

pageofthedisplay,pressing[PREV]takesyoutotheprevious

page, and pressing [CANCEL] takes you back to the HELP

INDEX menu.

Fromtimetotimeduringnormaloperation,theOrganizerwill

displaymessagestoguideyouthroughnecessarytasks.Many

ofthesemessageswillgiveyouachoiceofcommandsorask

youtoconfirmimportantoperations,whileotherswillsimply

displayinformationforyoutoread.Inmostcases,youmust

makeaselectionorsimplyacknowledgethemessagebefore

continuing.

Howtousebuilt-inHelp

If you press [2nd] [HELP] from any application screen

(excludingClock),theHELPINDEXappears:

Other messages may display information briefly before

disappearing.

5-16

8/6/98, 4:04 PM

Download from Www.Somanuals.com. All Manuals Search And Download.

Chapter 2

Opening an Application

General Operation

To start an application, simply press the

corresponding key, located on the top of the

keyboard. Each time you press [CALENDAR],

[SCHEDULE], [TO DO], [ANN], [CLOCK], [TEL],

[USER FILE], [MEMO], [EXPENSE], [DAILY] or [CALC/

CONV], the selected application will appear.

Any application already being displayed will

be hidden whenever a new application is selected.

You can always return to another application at

the exact point where you left off simply by

This chapter introduces most of the

Organizer’s basic operations. The Tel

application will be used for the

examples. However, most of the

techniques described here can be applied

to all of the Organizer’s applications.

Download from Www.Somanuals.com. All Manuals Search And Download.

pressing its key again. However, only one

application at a time can ever be displayed.

mode. The entry’s details can then be altered

as desired. During Edit mode, the word EDIT

appears at the top of the screen. Edit mode is

also used when an entry is being created (by

pressing [NEW]).

Selecting the Display Modes

* The Calc (except Conversion function) and

Clock applications do not have Index, View

or Edit modes.

Once an application is open, you can switch

between three basic display modes: Index, View

and Edit. Each display mode has its own unique

appearance and particular purpose. Index mode

is normally the default view when an application

is opened, and provides a summary of the

individual entries that have been created.

Pressing [ENTER] after selecting a particular

entry causes the entry to be displayed in View

mode, which shows the full details of the entry.

During View mode, the word VIEW appears at the

top of the screen, and no entry details may be

altered.

Index mode

Index mode shows you a one line view of each

entry within the application. This allows you

to easily find a particular entry, which you

can then display in full (View mode) by pressing

[ENTER].

Pressing [EDIT], either when an entry is

displayed in View mode or is selected in Index

Mode, causes the entry to be displayed in Edit

O[NtEhXeTr] operations:

[NEW]

Creates a new entry for the current

application (in Edit mode).

[EDIT]

Displays the currently selected

entry and edits it (Edit mode).

Download from Www.Somanuals.com. All Manuals Search And Download.

[NEW]

Creates a new entry for the current

application (in Edit mode).

[DEL]

Deletes the currently selected

entry.

[EDIT]

[DEL]

Edits the currently displayed entry.

[PREV]

Displays any previous/subsequent

entries not shown.

Cursor

Deletes the currently selected

entry.

[

] [

]

Selects an entry

[PREV]

Displays any previous/subsequent

entries not shown.

]

Displays category menu and user can

select a category.

[

] [

]

Displays any information not

shown within an entry.

View mode

Edit mode

View mode allows you to see the full details of

an entry, without being able to edit or change

it.

Edit mode is used to create a new entry or edit

an existing entry.

[NEXT]

Other operations:

[CANCEL]

When user cancel to edit the data

in edit mode, “Do you really want

to throw away all of these changes?

Yes/No” will be shown for

Download from Www.Somanuals.com. All Manuals Search And Download.

confirmation.

2. Press [NEW] on the keyboard.

A blank form opens in Edit mode.

[ENTER]

Stores an entry in the Organizer’s

memory or initiates an operation.

[

]

Activates the pop-up menu for a field

displaying the “pop-up” symbol.

[

] [

]

Moves the cursor

[PREV]

[NEXT]

Selects a field.

3. Type in the last name Jones.

4. Press [

] or [NEXT] to move to the FIRST

Creating a New Entry

NAME field.

In Index or View mode, pressing [NEW] opens a

blank form for creating a new entry.

5. Type in Pat.

6. Press [

field.

] or [NEXT] to move to the COMPANY

Make the following new Tel entry:

CATEGORY

FIRST NAME

LAST NAME

COMPANYSHARP CORPORATION

TITLE SUPERVISOR

OFFICE#201-529-8200

PERSONAL

Pat

Jones

7. Type in SHARP CORPORATION.

8. Press [

field.

] or [NEXT] to move to the TITLE

9. Type in SUPERVISOR.

FAX#

201-529-9695

10. Press [

field.

] or [NEXT] to move to the OFFICE#

1. Press [TEL] to open the application.

The application opens in Index mode.

11.Type in 201-529-8200.

Download from Www.Somanuals.com. All Manuals Search And Download.

12.Press [

field

] or [NEXT] to move to the FAX#

13.Type in 201-529-9695.

Editing an Existing Entry

14. Press [

] or [PREV] to move to the CATEGORY

] to open the pop-up menu.

To edit an entry already stored in memory, you

must first access the entry in Edit mode (in

which it was originally created).

field. Press [

Press [1] - [8] to select the appropriate

option.

1. Press [TEL] to open the application.

2. Select the desired entry in Index mode.

3. Press [EDIT] to open the entry in Edit mode.

4. Make any necessary changes.

15.Press [ENTER] to store the entry.

The message “Stored!” appears briefly. The entry

is now stored in the Organizer’s memory and

displayed in View mode.

* For other useful methods available in Edit

mode, see below.

5. Press [ENTER] to store the changes when you

are finished.

* Press [2nd] [ENTER] to store an edited entry

as new, leaving the original unchanged.

The new, edited entry is now stored, replacing

the original entry.

Editing Techniques

This section explains all the general editing

techniques used in Edit mode when making a new

entry or editing an existing entry in all of

the applications. (The Memo application has

many additional features for working with text;

see p.47 for more information.)

Download from Www.Somanuals.com. All Manuals Search And Download.

Fields

When the pop-up symbol

appears by a field

while editing an entry, this indicates that a

pop-up menu is available for the field. The

pop-up menu contains a list of values available

Most applications divide the display into field

boxes. The number of fields in each application

varies, as do the types of fields. The different

types of field include text fields, a date

field, time fields and pop-up fields. There are

also a few special types of text fields. In the

User Files application, you can define the number

and names of fields according to your preferences

(see p.43).

for the field, and is used by pressing [

]

and selecting the desired value from the pop-up

list. Note that the pop-up symbol only appears

next to a field in Edit mode, when the field is

selected. When you move out of a pop-up field,

the pop-up symbol disappears.

The cursor

You can type any character into a text field.

The size of a text field is limited only by the

size of the entry. Text fields adjust their

size automatically to accommodate the number

of lines entered.

The cursor is used to work with text, indicating

the position where text will be entered or

deleted. It is also used to select items from

menus or lists.

Only a date can be entered in a date field,

usually in the format MM/DD/YYYY. For example,

you would type 06231998 to enter JUNE 23, 1998.

In text fields, where there is no restriction

on the type of text (letters or numbers) that

can be entered, the cursor appears as [

] in

insertion mode, or as in overwrite mode (see

p.23).

Only a time of day can be entered in the time

field, in the format of HH:MM followed by [AM]

or [PM] (for AM and PM). For example, to enter

9:00 AM, you would type 0900 then press [AM].

In the date and time fields, the cursor appears

, indicating that numbers only should be

entered in a specified format (see above).

* In text fields or boxes when there is no

character at the cursor position, the cursor

appears as _.

Download from Www.Somanuals.com. All Manuals Search And Download.

Typing in text

The symbols that appear in white above certain

keys can be entered directly from the keyboard.

Typing in text is simple and straightforward.

The Organizer’s keyboard layout is just like

the keyboard on a typewriter or computer.

Holding down [

key will allow you to enter these symbols.

Colons can be entered by holding down [ ] and

] while pressing the appropriate

pressing the [ • ] key. In addition, a large

number of special symbols are available by

pressing [SMBL] (see p.71)

Letters (lower-case and upper-case)

Any of the standard letters (A to Z) can be

entered by pressing the corresponding key. All

letters will normally appear in lower case.

Moving around the display

Hold down either of the [

letter key(s) to enter upper-case letters. [2nd]

] functions like a “Caps lock” key on a

] keys while pressing

You can move the cursor around the display with

[

the cursor keys [

] , [

] and [

typewriter or computer. Once pressed, the symbol

CAPS will appear in the display. Any letters

typed while the Organizer is in CAPS mode will

appear in upper case. To switch back to lower-

]. In addition, you can hold any cursor key

down for continuous rapid movement.

The following convenient keyboard shortcuts are

also available in Edit mode:

case mode, simply press [2nd] [

] again. To

enter lower-case letters while in CAPS mode,

hold down [

] while pressing a letter key.

[2nd] [

]Moves the cursor to the end of the

line.

Numbers

]Moves the cursor to the beginning

of the line.

]Moves the cursor to the first line

of a field.

Numbers are entered using the numeric keypad

located to the right of the display. The numbers

are entered regardless of whether CAPS mode is

on or off.

Symbols

Download from Www.Somanuals.com. All Manuals Search And Download.

[2nd] [

]Moves the cursor to the last line

of a field.

and more convenient than working with characters

one by one. The first step is to select the

text to work with.

Inserting and overwriting text

1. Hold down the [

] key while using the

cursor keys to move over the entire text

that you want to work with. This will

“highlight” the text (display it in reverse

white on black).

To insert text into some existing text, move

the cursor past the character after which you

wish to insert text and begin typing. Insertion

mode is the Organizer’s default setting,

indicated by the triangle cursor

. To switch

to the overwriting mode, press [INS]. Any text

you enter will replace the existing text. The

cursor appears as

in the overwrite mode. To

switch back to the previous mode, press [INS]

again.

2. You can now perform a number of operations

on the selected text:

Deleting text

If you make a mistake while entering text, use

the following keys to erase the incorrect text,

then enter the correct text:

[BS] or [DEL] Deletes the selected text.

[2nd] [COPY]

Copies the selected text to the

clipboard so that it can later be

pasted to another location.

[BS]

Deletes the character before the

cursor

[DEL]

Deletes the character at the

cursor’s current location.

[2nd] [CUT] Deletes the selected text from its

current location and moves it to

the clipboard.

Working with blocks of text

[2nd] [PASTE] Replaces the selected text with

whatever is currently in the

clipboard.

Working with a block of text is sometimes easier

Download from Www.Somanuals.com. All Manuals Search And Download.

There are a number of ways that you can locate

entries and information in your Organizer. One

is to scroll between entries using the [NEXT]

and [PREV] keys. Others are as follows.

Once text is selected, any new text that is

typed in will replace the selected text. This

can be useful if you are replacing one block of

text with another, as selecting the old text

and then typing the new text saves you the

trouble of actually deleting it first.

Using Index mode

Index mode gives you a listing of all the entries

in a particular application.

* You can also delete selected text using

DATA DELETION from the menu.

Index mode gives you a listing of all the entries

in a particular application. It is useful for

providing a summary list of the entries contained

for that application, from which a desired entry

may be selected.

For a full explanation of the Cut/Copy/

Paste functions, see p.69.

Scrolling the display

If there is more information than can be

displayed at one time, an arrow will appear at

the bottom of the display. The arrows indicate

the direction you need to scroll in. Press [

Many applications open in whichever mode was

active when they were last used, ie. View, Edit

or Index mode.

1. Press the desired application key.

] or [

] to scroll the information one line

at a time.

2. If it is not already displayed, switch to

Index mode by pressing [CANCEL].

Finding Specific Entries in Your Organizer

A list of the existing entries appears.

3. If the desired entry is not displayed, you

can scroll the list of entries by pressing

Download from Www.Somanuals.com. All Manuals Search And Download.

[

] and [

1. Press the desired application key.

2. Press [SEARCH].

The Search window will open.

4. When the desired entry is displayed, select

it and press [ENTER] to see the entry in

full.

5. You can also press any letters/symbols/

numbers, then the most relevant entry will

be highlighted. Press [ENTER] to see the

details of the entry. (Only Telephone and

User File applications provide this

function.)

3. Enter the name you are looking for. For

example, type SUMMER.

* To search only secret entries (see p.84),

press [2nd] [ - ] to check the SECRET ONLY

item.

Using keywords

The Organizer will now display the first entry

that contains the “keyword” that you entered.

If you know a particular entry is in your

Organizer, but you don’t remember where, you

can use the Search command to find it.

Download from Www.Somanuals.com. All Manuals Search And Download.

Deletes a selected

entry.

Deletesallentriesin

theselectedcategory.

Deletesallentriesin

allTELfiles.

If there is more than one entry that contains

the keyword, press [NEXT] until you find the

entry you are looking for. Then press [ENTER]

when you have finished searching.

3. Press [ENTER] again to see the Weekly

Calendar.

By date

You can use the various Calendar views to quickly

and easily find information related to a time

and/or date.

1. Press [CALENDAR].

The calendar appears in the preset view.

2. Select a day using the cursor keys, then

press [ENTER] to see the Monthly Graph.

Download from Www.Somanuals.com. All Manuals Search And Download.

Deleting Entries

4. Press [ENTER] again to see the Yearly Graph.

Entries in the Organizer can be deleted using

either the [DEL] key or the application menu.

Deleting single entries

1. Open the desired application.

2. Select the entry in Index mode.

3. Press [DEL] on the keyboard.

For more information about using the Calendar

application, see p.31.

* You can open the Calendar menu by pressing

[MENU] to select the desired Calendar view.

A confirmation message appears asking if you

are sure you want to delete the selected entry.

4. Press [Y] (or [N] to cancel the deletion).

Deleting entries using the

application menu

You can also make deletions using the application

menu. The DATA DELETION submenu allows you to

do this flexibly and easily.

1. Open the desired application.

2. Select the entry in Index mode or display

it in View mode.

3. Press [MENU] to open the application menu.

Download from Www.Somanuals.com. All Manuals Search And Download.

4. Select DATA DELETION, then press [ENTER].

5. Select SELECTED ENTRY, then press [ENTER].

A warning message appears asking if you are

sure you want to delete the entry.

6. Press [Y] (or [N] to cancel the deletion).

Showstheamountoffreeand

used memory (see p.28)

AdjuststhecontrastoftheLCD

Checking the Time and Date

display(seep.13)

1. To check the current date and time, press

Turnsthekeybeeponandoff

[CLOCK].

(seep.13)

Sets the alarm sound on and

off(seep.60)

2. Press any other application key to close

the Clock application.

For a full explanation of the Clock

application, see p.57.

Checking the Memory

The Organizer has a certain memory capacity in

which operations are carried out and data that

Download from Www.Somanuals.com. All Manuals Search And Download.

Chapter 3

The Calendar Application

Time Management

TheCalendarrepresentstheOrganizer’smostcentralutility.It

servesasacalendarthatyoucanreferenceatanytimeforthe

correctdate,andalsoasatimemanagementutility,indicating

importantdatessothatyoucankeeptrackofyourtimeand

appointments. The application performs as a highly

sophisticatedcalendarthatcandisplaydetailsofanymonth

from January 1901 to December 2099. The Calendar also

providesyouwithaconvenientwayofaccessing,viewingand

makingnewentriesintheAnnandScheduleapplications.

TheOrganizer’sCalendar, Schedule, ToDo, Daily

CalendarandAnn(Anniversary)applicationsletyou

structureandmanageyourtimeeasily, whether

schedulingappointmentsorgivingremindersabout

importantpeopleandevents.Theexplanationsand

examples in this chapter will give you the

information you need to make all of the time

managementfeaturesoftheseapplicationswork

foryouonadailybasis.

TheCalendarprovidesyouseveralCalendarviews:Yearly

Graph, 3-MonthView, MonthlyGraph, WeeklyCalendar. You

canalsojumptoDailyCalendarjustbypressing[DAILY]key.

YearlyGraph:

Thefirsthalfoftheyear(fromJanuary

toJune)andthesecondhalf(fromJuly

to December) are graphically

displayedononescreeneach.

3-Month Calendar:

Thespecifiedmonthiscentered,and

thepreviousandthenextmonthsare

shown on the left and the right,

respectively.

Monthly Graph:

Hoursareshownasaverticalaxis,day

oftheweekasahorizontalaxisand

thespecifieddayisreversed.

Weekly Calendar:

The specified week is shown on the

screen.

Download from Www.Somanuals.com. All Manuals Search And Download.

DailyCalendar:

A time bar of the specified day is

shown.

Adateentrywindowappears.

YoucanusetheCalendarmenutoselectaparticularCalendar

viewdirectly,regardlessofwhichviewyouarealreadyusing.

1. Press [MENU] to open the Calendar menu.

2. SelectVIEWS.

2. Enterthedateyouwanttoselectintheorderofmonth,

day, andyear. Single-digitmonthsanddaysshouldbe

precededbya“0”.

3. SelectthedesiredviewintheVIEWSmenu.

* YoucanalsojumptoDailyCalendarbypressing[DAILY]

directly.IntheDailyCalendar,highlightanentryandpress

[ENTER]todisplaythedetailsoftheentry.

3. Press[ENTER].

TheselecteddatewillappearinthecurrentCalendarview.

* Youcanpress[2nd][CALENDAR]todirectlyskiptotoday.

Selectingadate

Fromanyview,youcanscrolltothepreviousornexttimeperiod

(whetherthenextmonth,week,orday)bypressing[PREV]or

[NEXT],thenmovingthecursortoaspecificdatetoselectit

for display in another Calendar view. However, another

convenientwayofselectingadatethatisnotonthedisplayis

using GO TO A SPECIFIC DATE in the Calendar application

menu.

* Youcanpress[2nd][DAILY]tojumptotoday’sDaily

calendar.

* In Yearly Graph, 3-Month Calendar and Monthly Graph

Views, you can press [NEW] to open a new Schedule

record.

1. Press[MENU]inanyCalendarview, andselectGOTOA

SPECIFIC DATE.

Download from Www.Somanuals.com. All Manuals Search And Download.

DateCalculating

The Schedule Application

You can find and display any date a given number of days

beforeorafteraparticulardate.

TheScheduleapplicationallowsyoutoenterappointments,

timesanddatesformeetings,partiesandevents,andalsoto

setanalarmtosoundpriortooratthetimeofascheduled

entry. Thismakesiteasytoorganizeyourentiredayand

manageyourappointments. Scheduleentriesareindicated

ontheCalendar’sYearlyGraphview,3-Monthlyview,Monthly

graphview, WeeklyCalendarviewandDailyCalendarview.

Example:Viewthecalendar60daysfromtoday.

1. Enterintothe3-Monthview.

2. Press [2nd][CALENDAR] to make the today’s date

blinking.

Selectingaspecificdate

3. Press[+]60[=]tospecifythedate60daysinthefuture.

Thecalendarforthecorrespondingmonthappears, with

theappropriatedateselected.

Ifyouwanttojumptoaspecificdatetofindentriesormakea

newentry,youcandoiteasilyusingtheapplicationmenu.

1. InIndexorViewmodeoftheScheduleapplication,press

[MENU], and select GO TO A SPECIFIC DATE.

* Press[-]tospecifyanumberofdaysinthepast,[+]for

anumberofdaysinthefuture.

Adateentrywindowappears.

* Anyentries,whetherornottheyareregisteredassecret,

canbeaccessedinYearlyGraphandMonthlyGraph.

TheCalendarapplicationmenu

SelecttheCalendarview

(seep.32)

2. Enterthedateyouwanttogoto.

3. Press[ENTER].

Goesdirectlytoaparticular

date(seep.32)

DeletesselectedSchedule

entries

Download from Www.Somanuals.com. All Manuals Search And Download.

ThefirstentryonthatdayisselectedinIndexmode, or

displayedinViewmode.

Monthly by day

Repeatsthesamedayofeachmonth(forexample, thefirst

Tuesday)forregularmonthlyeventsonaspecificday.

Ifyouwouldliketomakeanewentry,press[NEW],orifyou

wouldliketoviewotherentriesonthatdate,press[NEXT]or

[PREV].

Monthly by date

Repeatsthesamedateeachmonth(forexample,the10th)for

regularmonthlyeventsonaspecificdate.

Makingentriesforrecurringandextendedevents

Forexample,ifyouhaveafive-dayvacationbeginningonAUG

15th:

UsingtheScheduleapplication’sRepeatfunction, youcan

copyentriestootherdaysordateswithouthavingtotypein

each one individually. This is convenient for those

appointments, meetings, and other events that are held

regularly. TheRepeatfunctioncanalsobeusedtoenteran

eventthatspansaperiodofafewdaysorafewweeks, such

asabusinesstriporvacation.Sixdifferenttypesofrepeating

eventsinclude:

1. Press[NEW].

2. Enter08151998intheDATEfield.

3. MovetotheDESCRIPTIONfield.

4. Enterthedescription.TypeVacation.

5. Press[ENTER].

Daily

Repeatsonthefollowingoneormoredaysforeventsthatspan

consecutivedays.

6. Press [MENU] and select REPEAT THIS ENTRY.

Work day

ThesameasDailyrepeat, butexcludesweekends.

Weekly

Repeatsthesamedayeachweekforregularweeklyevents.

Bi-weekly

Repeatseveryotherweek.

7. Press[ ]todisplaythepop-uplist,thenselectDAILY.

Download from Www.Somanuals.com. All Manuals Search And Download.

8. Enterthenumberofadditionaldaysonwhichtheevent

willberepeated.Anentrycanberepeatedupto999times.

Inthiscase,type4(togetherwiththeoriginalentry,the

eventwilloccuronfivedays).

canbegeneratedbymakingtwodifferentscheduleentries

andrepeatingeachone.

SettingaSchedulealarm

ASchedulealarmcanbesettoremindyouofscheduledevents

suchasappointmentsandmeetings. Youcansetanalarmfor

anyentrythathasastartingtimeset.Alarmsthathavebeen

setwillsoundeveniftheunitisturnedoff.

Enterthefollowinginformationwithanalarmsetforonehour

inadvance:

9. Press[ENTER].

Date

July16,1998.

1:00-2:00pm

LunchwithSally

Yourfive-dayvacationisnowstored.

Time

You can confirm that your vacation has been entered by

checkingtheCalendarmonthlyview.

Description

1. Press[NEW]toopenanewentry.

2. EntertheDateandthenmovetotheTIMEfield.

3. Enterthestartingtimeandendingtime,eachfollowedby

[PM].

Thecursormovestothealarmtimefield. Alarmtimewill

automaticallybeset15minutesbeforetheschedulestarting

time.

* Torepeatanyentrythathasalreadybeenstored,selectit

inIndexmode, thenprecedefromstep6above.

* EventslikethesecondandfourthThursdayofeachmonth

4. Enterthedesiredalarm. Type1200andpress[PM].

Download from Www.Somanuals.com. All Manuals Search And Download.

* Ifyouwanttosetthealarm15minutesbeforetheschedule’s

startingtime,skipstep4aboveandpress[2nd][ALARM].

SelectingtheSplitScreenMode

1. Press[MENU]inScheduleorToDoapplicationtoopen

Schedule menu or To Do menu.

* Notethatthealarm symbolisdifferentfromthebell

whichappearsatthebottomofthedisplaytoindicate

that any alarm already marked as set throughout the

Organizerwillsoundatthedesignatedtime.

2. SelectSPLITSCREENON. ( indicatesthattheoption

iscurrentlyset.)

5. MovetotheDESCRIPTIONfieldandtypeLunchwithSally.

6. Press[ENTER].

TheSplitScreenfunctionisonandacalendarisshownonthe

leftofthescreenif[NEW]ispressed.Afterpressing[2nd]

[ ],theScheduleIndexoftheselectedmonthwillbeshown.

Tosetanalarmforanyentrythathasalreadybeenstored,

displaytheentryinEditmodeandenterthedesiredalarm

timeinthealarmfieldorpress[2nd][ALARM]tosetthealarm

15minutesbeforetheentry’sstartingtime.

TheScheduleapplicationmenu

SelectstheCalendarview

(seep.32)

IfthestarttimeofaScheduleentryisbefore0:14and[2nd]

[ALARM] are pressed, 0:00 will be set as the alarm time

automatically.

Goesdirectlytoparticular

date.(seep.33)

TurnsontheSplitScreen

Mode. (seep.36)

Clearingasetalarm

Usestoentereventsthat

occurregularly,ormakes

an event that spans a

periodoftime(seep.34)

ToclearanalarmthathasbeensetforaScheduleentry,display

theentryinEditmode, thenpress[2nd][ALARM].

SplitScreenMode

Selectsthespecificentries

fordeletion(seep.27)

TheSplitScreenfunctionisavailableintheScheduleandTo

Doapplications.Oncethisfunctionisselected,acalendarwill

beshownontheleftofthescreentoenableusertochoosea

scheduledateoraduedateeasily.

Download from Www.Somanuals.com. All Manuals Search And Download.

2. Press[NEW].

The To Do application

TheToDoentrydisplayopens.

TheToDoapplicationisavaluableorganizationaltooltohelp

youmeetdeadlinesandtoaddstructureandefficiencytoyour

workthatyousetforyourself.Thisapplicationallowsyouto

organizeandtracktaskandobjectives,assignthempriorities.

Tohelpyouinthistask,entriesareidentifiedasTOBEDONE

or DONE.

Makingnewentries

3. Enter the description of the entry. Type MAKE

COMPARISON CHART.

EntriesintheToDoapplicationcontainfivefields:Description,

DueDate,Priority,Doneindicator,andcategory.Thecategory

field,whichyoucandefineyourselfandassignasyoulike,

can be used to manage tasks according to project, the

personnelinvolvedinthem, oranyothergroupingsyouwish

todefine.

4. SkiptheDUEDATEfieldandmovetothePRIORITYfield.

5. Type1.

Assigningprioritytoentries

InthePRIORITYfieldyoucanenteranumber(1-5), which

thenindicatestheimportanceofataskorproject.

Enterthefollowinginformation:

6. Press[ENTER].

Description

Make comparison chart

Theentryisnowstored.

Priority

1. Press[TODO].

Download from Www.Somanuals.com. All Manuals Search And Download.

Assigningduedatestoentries

Checkingoffcompletedentries

A To Do entry must be given a due date (or month) so the

OrganizerknowshowtoclassifyitandtheCalendarknowswhen

itbecomesdue.Theduedatecanbeenteredeitherbytyping

intheactualdate, orbyselectingthedatefromthepop-up

calendarandusingthearrowkeystoselectthedesiredmonth

andday.

Onceyouhavereachedatargetyousetforyourself,itisa

goodideatocheckofftheentryascompletedsothatyoucan

concentrateonthingsstilltobedone.

ThisoperationcanbedoneintheToDoapplication, which

letsyoucheckoffataskthatyouhavecompletedbeforeits

duedate.

Enterthefollowinginformation:

CheckoffentriesintheToDoapplication.

1. SelecttheentryinIndexmode.

Description

Due Date

Salesreport

Sept10,1998.

IntheToDoapplication:

1. Press[NEW].

2. TypeSalesReport.

3. MovetotheDUEDATEfield. Entertheduedateinthe

orderofthemonth, day, year. Type09101998, orpress

[ ],use[PREV]and[NEXT]todisplaySeptember1998,

thenuse[ ][ ][ ][ ]andtomovetothe10thof

themonth.

2. Press[ ][SMBL].

Theentryischeckedoffandmarkedwith . TheDUEDATE

fieldnamechangestoDONEDATEandtoday’sdateappears

init.

4. Press[ENTER].

3. Press[ENTER]toswitchtoOneDataView.

* Atindexview,a!markwillbedisplayedbesideanoverdue

entry(ie.anentryforwhichtheduedatehaspassed).

* Ifyoumistakenlycheckoffanentryascompleted, you

canunchecktheentrybypressing[ ][SMBL]again.

However,ifyoudothis,theentrywillbestoredwithouta

Download from Www.Somanuals.com. All Manuals Search And Download.

duedate.

TheToDoIndexviewappears.

Onceaprojectortaskiscompleted, andyounolonger

needtheToDoreminder, youcandeletetheentry, or

groups of entries, which will free up memory in the

Organizer.

* Whenyoueditacategoryname, anyToDoentriesthat

refertothatcategoryareautomaticallyupdatedtoreflect

thechange.

The To Do application menu

SplitScreenMode

Opens the CATEGORY

window so you can edit

categories

TheSplitScreenfunctionisavailableintheScheduleandTo

Doapplications.Oncethisfunctionisselected,acalendarwill

beshownontheleftofthescreentoenableusertochoosea

scheduledateoraduedateeasily.

TurnsontheSplitScreen

Mode(seep.36)

ForthedetailsofSplitScreenfunction,seep.36

Selectsthespecificentries

fordeletion(seep.27)

UpdatingtheCategorylist

Youmaywishtoeditthenamesofexistingcategories.

1. FromtheToDoapplication’sIndexview, press[MENU].

2. Select CATEGORIES.

The CATEGORY window appears.

3. Makethedesiredchangetothecategorylist.

4. Press[ENTER]tostoretheeditedentry.

Download from Www.Somanuals.com. All Manuals Search And Download.

The Ann (Anniversary) Application

TheAnn(Anniversary)applicationmakesiteasyforyouto

keeptrackofannualevents, suchasweddinganniversaries

andbirthdaysoffriends,relativesandbusinessassociates.

Onceentered,thedatesofannualeventsaredisplayedonthe

Calendar, givingyouplentyofwarningtoprepareforthem

wellinadvanceeveryyear.

The Ann application menu

SelectsANN1fileorANN2

file

Selectsthespecificentries

fordeletion(seep.27)

Download from Www.Somanuals.com. All Manuals Search And Download.

your important business contacts.

Chapter 4

Creating Your Own Database

The Tel Application

The Tel application stores the names, telephone

numbers, and addresses of business clients,

companies, personal friends and so on.

This chapter describes using the Tel

(Telephone) and User File applications.

These two applications are actually

identical in the way that they function,

except that they have different default

file and field names designed to handle

different types of information. The

flexibility of these applications allows

you to manage a wide range of information,

from simple address book to an extensive

restaurant guide or even a listing of

Updating the Category list

You may wish to edit the names of existing

categories.

1. From the TEL application’s Index view, press

[MENU].

2. Select CATEGORIES.

The CATEGORY window appears.

3. Make the desired change to the category

list.

4. Press [ENTER] to store the edited entry.

The TEL Index view appears.

Download from Www.Somanuals.com. All Manuals Search And Download.

* When you edit a category name, any TEL entries

that refer to that category are automatically

updated to reflect the change.

The Tel application menu

Opens the CATEGORY

For the details of the Tel application, see

windowsoyoucaneditthe

p.17

categorynames.

Selectsthespecificentries

fordeletion(seep.27)

The User File Application

Download from Www.Somanuals.com. All Manuals Search And Download.

1. From the USER FILE application’s Index view,

press [MENU].

The User File application allows you to manage

different information. Each entry comprising

16 text fields. Note that you can rename the

file name and the field names according to your

preferences. See p.43 for more information on

customizing this application.

2. Select CATEGORIES.

The CATEGORY window appears.

3. Make the desired change to the category

list.

Customizing the User File Application

4. Press [ENTER] to store the edited entry.

The USER FILE Index view appears.

You can customize the User File application in

the following four ways:

Category:

You can update the category list.

You can rename the file name of

* When you edit a category name, any USER

Current

FILE entries that refer to that category

filename

File name:

are automatically updated to reflect the

change.

your choice.

Fields:

You can change the field names.

Changing file name

Sorting order: You can specify which fields are

used to sort the entries displayed

in Index mode.

1. Press [USER FILE] to start the application.

2. Press [MENU], select FILE NAME.

Updating the Category list

The FILE NAME window appears.

You may wish to edit the names of existing

categories.

Download from Www.Somanuals.com. All Manuals Search And Download.

3. Move to the desired fields and change them

as required.

Enter the new name (up to 12 characters). The

name can contain letters, numbers, and symbols.

4. Press [ENTER] when you have finished. (Or

[CANCEL] to cancel the changes and leave

the fields as they were.)

3. Change the file name according to your

preferences. (up to 10 characters). Letters,

numbers, and symbols can all be entered.

Modifying the Index display and the

Index sort order

4. Press [ENTER] to store the new name. (or

[CANCEL] to cancel any changes and leave

the original file name.)

You can set up a different Index format for the

Fieldnamescurrently

User File application, designating three fields

settobedisplayed

you want to display in Index mode. The User

for each entry in

Configuring fields

File application also allow you to define the

Index mode.

way in which your entries are sorted in Index

mode. You can specify which of the displayed

fields should be used as the sorting key.

1. Press [USER FILE] to open the application.

2. Press [MENU], select FIELD NAME.

The FIELD NAME window opens.

For example, in the User File application, you

might decide you want your Restaurant list

(initially configured as USER FILE) to be

displayed by NAME, CUISINE and NUMBER

respectively in the Index mode. Also you might

want your Restaurant list to be sorted

alphabetically first by NAME, (as opposed to

the default, which is by CUISINE only, so that

for restaurants, the names are displayed in the

order in which they were created).

Download from Www.Somanuals.com. All Manuals Search And Download.

1. Press [USER FILE] to open the application.

2. Press [MENU], select INDEX ITEMS.

The INDEX ITEM window appears.

Opens the CATEGORY

window so you can edit

categorynames.

EditstheFilename(see

p.43).

Editsthefieldnames(see

3. In INDEX 1 field, press [

] to select the

p.43).

field name that you want it to be displayed

in the first field of the Index mode and the

ModifiestheIndexdisplay

andtheIndexsortorder

sorting key.

(seep.44).

If the desired fields are not all displayed,

use [PREV] and [NEXT] to scroSlellectbsetthewsepeecnifipcaegnterise.s

fordeletion(seep.27)

4. Press [

] or [NEXT] and use the same

methods to enter INDEX 2.

5. Press [

] or [NEXT] and set INDEX 3.

6. Press [ENTER] when you have finished (or

[CANCEL] to cancel the changes).

The Index view reappears with the entries sorted

by Name.

The User File application menu

Download from Www.Somanuals.com. All Manuals Search And Download.

Chapter 5

The Memo Application

Memo

TheOrganizer’sMemoapplicationprovidesyouwithasimple

yetpowerfulmeansofrecordinginformation, frommeeting

notestomemorandumsandletters.

Beforereadingthischapter, besureyouhavereadEditing

TechniquesinChapter2.Moreadvancededitingfeaturesare

usedinthischapter. Besureyouhaveagoodunderstanding

oftheOrganizer’sbasiceditingproceduresbeforebeginning

tousetheMemoapplication.

ThischapterexplainsthefeaturesoftheMemo

application,theOrganizer’sbasicwordprocessing

utility.Thisapplicationprovidespowerfulword

processingcapabilityinahand-helddevice.

Creating documents

1. Press[MEMO]toopentheapplication.

TheMemoapplicationopensinIndexmode.

2. Press[NEW].

Download from Www.Somanuals.com. All Manuals Search And Download.

3. Typeinthefollowingletter(pressing[ ]tomovetoa

newline):

TheMemoTitlewindowthenappears.

5. TypeinthetitleLettertoFrank.

6. Press[ENTER].

July10,1998

Mr.FrankSmith

Chairman

ABCCo. Ltd.

TheentryisthenstoredanddisplayedinViewmode.

DearMr.Smith:

Findingentries

ThankyouforyourfaxofJuly5th,1998regardingtheAlpha

Project.

Weagreethatitistoodifficulttoansweryourquestionsabout

ournewprojectproperlybasedontheavailableinformation.

Wewillreceivetheproperdocumentationwithinthenextweek.

Memoentriesaresortedfordisplayaccordingtotheirtitle

alphabetically.Thereforeyoucanfindoutthedesiredentryas

easyaspossible.

Turningwordwraponandoff

Thisshouldn’tcauseanydelayinourproductionschedules.

Sincerely,

Wordwrapautomaticallymovestextwhichwillnotfitontothe

endofalinetoanewline,preventingwordsfrombeingsplit

whenyoutype.Thisallowsyoutotypetextwithouthavingto

worryaboutwhentoinsertacarriagereturntomovetothe

nextline.ThedefaultsettingfortheOrganizer’swordwrap

functionison. Theremaybetimes, however, whenyouwant

toturnoffthewordwrapfunction.Thiscanbedoneforeach

individualentry.

* Itisnotnecessarytopress[ ]attheendofeachline.

Theunitwillautomaticallyperformwordwrappingonto

thenextlinewhenthecurrentlineisfull.

1. InIndexorViewmode, press[MENU].

2. Select WORD WRAP ON.

A will now appear next to WORD WRAP ON whenever you

viewtheapplicationmenuinEditmode.

4. Press[ENTER]whenyouhavefinishedenteringthetext.

Download from Www.Somanuals.com. All Manuals Search And Download.

* To turn word wrap back on for any entry, repeat the

procedure. The nexttoWORDWRAPONwillnolonger

appear.

The Memo application menu

Turns WORD WRAP on and

off(seeabove)

Selectsspecificentriesfor

deletion(seep.27)

Download from Www.Somanuals.com. All Manuals Search And Download.

Chapter 6

The Calc (Calculator) Application

Desk Accessories

TheOrganizerprovidesa12-digitcalculatorwhichperforms

mathematicaloperations,includingsquarerootandpercentage

calculations.TheCalcapplicationalsoprovidessupportfor

cost/sellingpricemarkupandmargincalculations.Inaddition,

ithasapowerfulcurrency/unitsconversionfunction.

The Organizer’s desk accessories are a set of

valuable utilities for everyday use. The Calc

(Calculator)canperformcalculationsonfigures

enteredbyusingthenumberkeys. TheClockcan

simultaneouslydisplaytheday,date,andtimein

anytwocitiesofyourchoice.Thischapterprovides

alltheinformationyouneedtoenjoyfulluseofthese

veryusefulapplications.

TherearefourdifferentdisplayoptionsintheCalcapplication,

andtheapplicationalwaysopenswiththemostrecentlyused

display.

* Tomovebetweenthedifferentcalculatormodes, either

press[CALC/CONV]repeatedlyuntilthedesiredmode

appears, orselectVIEWSfromthecalculatormenuand

thenselectthedesiredmode.

Usingthearithmeticcalculator

1. Press[CALC/CONV]tostarttheapplication.

2. Perform the calculation using the numeric and

mathematicalsymbolkeysonthekeyboard, justasyou

wouldwitharegularelectroniccalculator.

Download from Www.Somanuals.com. All Manuals Search And Download.

ToquittheCalcapplication, simplychangetoanyother

applicationbypressingthecorrespondingkey.

tocleartheerror.

* Theintegerpartofthecalculationresultisexceeds12

digits(aroughcalculationisobtained).

* Toclearanenteredvalue,press[C-CE]once.Toclearan

entirecalculatoroperation,press[C-CE]twice.

Example:

4567890123[x]456[=]

* Calculationsareperformedintheorderofentry, not

accordingtoalgebraicoperatorprecedence, ie., the

calculation8+2x3isperformedas:(8+2)x3not8+

(2x3).Thisisjustasforaregularelectroniccalculator.

2.08295789608isdisplayedwithE,

whichindicatesthattheroughresultis:

2.08295789608 x 10¹²

(ie.2,082,957,896,080)

* AnMshownonthedisplayindicatesthatavalueisstored

inthecalculator’smemory.Press[R-CM]twicetoclear

the memory.

* Theintegerpartofthecalculationresultexceeds24digits.

* Theintegerpartofthenumericalvalueinthememory

exceeds12digits.

* Press[ ]or[BS]toerasethelastdigittyped.

* Anumberisdividedby“0”.

* AnEshownonthedisplayindicatesanerror,usuallyan

overflowerror(whennomoredigitscanbedisplayed).

Whenthishappens,thecalculatorwillusuallyignoreany

subsequentinputuntiltheerroriscleared.press[C-CE]

tocleartheerror.

Cost/Sellingprice/MarkupandCost/Selling

price/Margincalculations

TheCalcapplicationprovidesausefulfunctionformaking

markupandmargincalculations, basedonfiguresthatyou

supplyviathekeyboard.Thewayitworksissimple:youenter

twoofthevaluesthatyoualreadyknowforeitherthecost,

sellingpriceormarkup/margin,andthecalculatorworksout

anddisplaysthemissingvalue.Forexample,ifyouenterthe

costandthesellingprice,itwilltellyouthepercentagemarkup

ormarginbasedonthosetwovalues.Ifyouentertheselling

priceandthemarkupormargin,itwilltellyouthecost.

* press[+/-]tochangethesignofadisplayedvalue.

Forfurtherinformationonothercalculatoroperations,see

p.54.

When E appears

Whenanyofthefollowingsituationsoccur,theerrorindicator

Eisdisplayedandcalculationsaresuspended.Press[C-CE]

Download from Www.Somanuals.com. All Manuals Search And Download.

1. Press [CALC/CONV] several times until the COST/

S.PRICE/MARKUP display or the COST/S.PRICE/MARGIN

displayappears,asrequired.

anewvalue.

2. Movetothefieldwhosenewvalueyouwanttocalculate,

andpress[?]toindicatethemissingvalue.

3. Press[SOLVE].

Thenewvalueiscalculatedandappearsinthefield.

Settingthenumberofdecimalplaces

WhenusingtheCost/Sellingprice/MarkupandCost/Selling

price/Margincalculator, youcanchoosewhetherthenumber

ofdecimalplacesusedincalculationsis0or2.

2. Use[ ][ ]or[PREV][NEXT]tomovetothefields

whosevaluesyoualreadyknow, andenterthevalues.

3. Press[SOLVE]tocalculatethemissingvalue.

Themissingvalueisdisplayedintheappropriatefield.

IneitherCost/Sellingprice/MarkuporCost/Sellingprice/Margin

calculatormode:

1. Press [MENU], select DECIMAL POINT SETTINGS.

2. Selectthedesiredsettingandpress[ENTER].

Thedesirednumberofdecimalpointsisapplied.

* Notethatyoumustmoveoutofafieldinwhichyouhave

just entered a value before the calculation can be

performed.

Re-calculatingusingdifferentvalues

* Notethatwhennodecimalpointsareused(ie. DECIMAL

Once you have made a Mark/Margin calculation, you can

recalculateusingnewvalueswithouthavingtostartfromthe

beginning.

POINT:0isselected),pressingthedecimalpointkeywill

havenoeffect, butanynumbersenteredsubsequently

willbetreatedasintegers.Forexample,typing12.75will

betreatedas1,275,whichwillproduceaverydifferent

calculationresult.

1. Movetowhicheverfields(s)whosevaluesyouwantto

change, andenterthenewvalues.

* Press[C·CE]toclearthecontentsofafieldbeforeentering

Download from Www.Somanuals.com. All Manuals Search And Download.

Calculationexamples

Conversionfunction

TheOrganizercanbeusedtoperformconversionsbetween

differentcurrenciesandunitsoflength,area,volume,mass,

temperatureandenergy.Thereare3conversionindexgroups.

Thefirstindexgroupcompriseseightcurrencyconversion

screens in which you can set and edit the exchange rates

yourself.Theothertwoindexgroupshavepresetconversion

factorssoconversioncanbeperformedrightaway.

Changingthecurrencyrate

1. Press [CALC/CONV] twice until the Conversion index

display appears. Select the desired item and press

[ENTER]toconfirm.

Forexample, youwanttosetoneCanadiandollarequalto

0.45poundsSterling:

2. Press[EDIT]inordertochangetherate.

Download from Www.Somanuals.com. All Manuals Search And Download.

Amaximumofsevencharacterscanbeenteredoneachside.

5. Press[ENTER]whenyouhavefinished(or[CANCEL]to

cancelthechanges).

Ifyouwanttosetanothercurrencyexchangerate,startagain

fromstep2above. Youcanuseeachcurrencyconversionat

anytimeonceithasbeenset.

3. Press[C·CE]tocleartheoriginalratefirst.Thenenterthe

rate0.45.

Performingaconversion

* Makesurethatamaximumof10digitscanbeentered.

Forexample,youwanttofindouthowmanyliterstherearein

10gallons:

1. Press [CALC/CONV] twice until the Conversion index

displayappears.

2. Press[PREV]or[NEXT]tomovethroughthreeconversion

indexgroupsuntilyoufindouttheunitsconversionof

volume.

4. Press[ ]tomovetothecurrencynamefieldandthen

changewhatyouwant.

Example:

STR£

3. Selectgal landthenpress[ENTER].

Download from Www.Somanuals.com. All Manuals Search And Download.

4. Enter10gallonsandthenpress[A B]toconvertit.

Theanswerisdisplayedundertheunitrate.

TheCalcapplicationmenu

Selectsthebasic,cost/sell/

margin,cost/sell/markupor

conversion calculator

mode.

Setsthenumberofdecimal

places(seep.53)

Ifyouwanttoknowhowmanygallonsareequalto10liters,

press[A B]keytochangefromgal ltogal l.

Themethodofconvertingcurrencies, unitsoflength/area/

mass/temperature/energyisthesameasabove.

Thefollowingtableshowstheconversionfactorsthatarepreset

inyourOrganizer.

CONVERSION

Currencies

Length

UNITS

User Specified

inch-cm

feet-m

yard-m

mile-km

acre-m²

acre-ha

gal-l

FACTOR

User Specified

2.54

0.3048

0.9144

1.609344

4,046.86

0.404686

3.78541

4.54609

29.5735

28.4131

28.3495

0.45359237

(°F -32)x5/9

4.18605

0.7457

Area

Volume

l.gal-l

fl.oz-ml

l.fl.oz-ml

oz-g

lb-kg

°F -°C

cal-J

hp-kW

PS-kW

Mass

Temperature

Energy

0.73549875

Download from Www.Somanuals.com. All Manuals Search And Download.

Alistofcitiesappears.Thecurrentlyselectedcityisatthetop

ofthelist.Thecitiesarelistedinalphabeticalorderbycountry

andthenbycityname.

The Clock Application

Theunit’sbuilt-inclockmakesitpossiblenotonlytoknowthe

correcttimeanddateinyourarea,butalsotoknowthetimein

othercitiesoranyregionaroundtheworld.TheClockisused

asthereferencetimebytheCalendar, Schedule, andToDo

applications.Inadditiontothesefeatures,daylightsavingtime

(DST)canbeenabledforanycityyourdesignate, forthose

countriesthatuseanannualDaylightSavingTimeadjustment.

Asanaidtointernationalbusinessandtravel,theOrganizeris

settodisplaythetimeinanyothercityyouchoose(calledthe

WorldCity)aswellasyourowncity(theLocalcity).

3. Typethefirstletterofthenameofthecountryinwhichthe

targetcityislocated.(Forexample,ifyouwantedtoselect

SanFrancisco,youwouldtypeUforUnitedStates.)

Thenuse[PREV]and[NEXT]todisplaythecityyouwant.

ToviewtheClock, simplypress[CLOCK].

4. Use[ ]and[ ]ornumber1to4toselectacity.You

can also use [PREV] and [NEXT] to move up and down

thelist.

5. IftheselectedcityobservesDaylightSavingTime,press

[ ]toindicatethis.

ThisadvancestheLocaltimebyonehour. Asymbolappears

besidethecitytoindicatethatdaylightsavingtimehasbeen

ChangingtheLocalcity

set.

TheLocalcityisthecityselectedtoprovidethelocaltime.

WhenyoufirstuseyourOrganizer,thedefaultLocalcityisset

asNewYork.Tochangethissetting:

6. Press[ENTER].

TheClockwindowappearsbriefly,showingthenewLocalcity.

Thetimeisautomaticallyadjusted.

1. Press [MENU] to open the Clock menu.

2. Select CHANGE LOCAL CITY.

Download from Www.Somanuals.com. All Manuals Search And Download.

* Certaincountrieswillbeabbreviatedasfollows:

3. Press[ ]or[ ]toindicatewhetheryouwantthetime

shownin12-or24-hourformat.

FederalRepublicofGermany

Papua New Guniea

CzechRepublic

RepublicofTrinidadandTobago

DominicanRepublic

FrenchPolynesia

GERMANY, F.R.

PAPUA N.GUINEA

CZECH REP.

TRINID. &TOB.

DOMINICAN REP.

FR. POLYNESIA

U.A. EMIRATES

USA

4. MovetotheLOCALDATEfield. Enterthecurrentmonth

anddayintwodigits,andtheyearinfourdigits.Youcan

alsoselectthedatebypressing[ ]todisplaythepop-

up calendar. (Use [PREV] and [NEXT] to display the

desiredmonth,then[ ][ ][ ][ ]tomovetothe

currentday.)

UnitedArabEmirates

UnitedStatesofAmerica

You can set any date from January 1st, 1901 to December

31st,2099.

* Countryandcitynamesinthelistandtheirrelativetime

differencesarecurrentasofJuly1997.

5. MovetotheLOCALTIMEfield,enterthecurrenttimeand

press[AM]or[PM](forAMorPM). Besuretoentera0

beforeasingle-digithourorminuteentry.

Settingthetimeanddate

1. Press [MENU] to open the Clock menu.

2. Select ADJUST TIME/DATE and press [ENTER].

The ADJUST TIME/DATE window opens.

6. Press[ENTER](or[CANCEL]tocancelthechanges).

Thetimeanddatearenowstored.

* BecausetheOrganizerautomaticallyadjuststhetimeafter

theLocalcityischanged,youshouldselecttheLocalcity

beforesettingthetimeanddate.

* Changing the setting in the TIME SYSTEM field also

changesthetimedisplayformatforalltheOrganizer’s

time-relatedapplicationsandfunctions,suchasSchedule.

Thewindowhasthreefields:TimeSystem, LocalDate, and

LocalTime.

Download from Www.Somanuals.com. All Manuals Search And Download.

Alistofcitiesappears.JustasfortheLOCALCITYlist,allcities

inthislistareinalphabeticalorderaccordingtocountryname.

Checkingthetimeinacity

YoucanfindoutthetimeanywhereintheworldusingtheClock

applicationbyselectinganothercity,calledtheWorldcity.

SelectingacityastheWorldcitywilldisplaythetimeinthat

cityaswellastheLocalcitywhenyoupress[CLOCK]. The

Organizeralsoshowsyouthetimedifferencebetweenthe

currentWorldcityandtheLocalcity.Whenyoufirstusethe

Organizer,thedefaultWorldcityisLondon.

Use[PREV]and[NEXT]todisplaythecityyouwant.

4. Selectthedesiredcity.

5. IfDaylightSavingTime(DST)isobservedbytheselected

city,press[ ]toindicatethis.

Asymbolappearsbesidethecity,indicatingthatDSThasbeen

set.

TochangetheWorldcity:

1. Press [MENU] to open the Clock menu.

2. Select CHANGE WORLD CITY.

6. Press[ENTER].

ThecityisselectedastheWorldcityandthewindowcloses.

Alistoffourcitiesappears.Thesewillbethe6citiesyoumost

recentlyselected,orcheckedthetimein.Thecurrentlyselected

Worldcityappearsatthetopofthelist.

TheClockwindowbrieflyappears,indicatingthetimeinthe

selectedWorldcity.ThetimedifferencerelativetotheLocal

cityisdisplayedbelowtheWorldcitytime.

3. IfthecityyouwanttoselectasyourWorldcityisonthe

list,selectitandthenpressproceedfromstep6below.If

not,typethefirstletterofthecountrycontainingthetarget

city.

Download from Www.Somanuals.com. All Manuals Search And Download.

separately,youcansimplydisabletheOrganizer’sDSTfeature

itself,whichthenappliestoallcitieswithintheOrganizer.When

thesecitiesswitchbacktoDST,youcansimplyre-enablethe

featurewithouthavingtochangeanycity’sentry.

DaylightSavingTime(DST)

AssigningDSTtoacity

DesignatingDaylightSavingTime(DST)foracityautomatically

setsthetimeforthatcityonehouraheadofitsregulartime.

1. Press [MENU] to open the Clock menu.

2. Select ENABLE DST.

1. Press [MENU] to open the Clock menu.

3. ThecurrentDSTsetting(enabledordisabled)isindicated

byatick. SelectENABLEDSTtochangethesetting.

2. Select either CHANGE LOCAL CITY or CHANGE WORLD

CITY(itdoesn’tmatterwhichyouchoose).

WhenDSTisdisabled, theDSTsymboldisappearsfromthe

Clockdisplay.

3. Selectthedesiredcityusing[ ], [ ], [PREV]and

[NEXT].

Disablingallalarms

4. Press[ ].

Onceyouhavesetanalarm, itwillsoundattheappropriate

time whether the Organizer is turned on or off. When the

organizerison, atthebottomofthedisplayindicatesthat

anyalarmthatissetwillsoundattheappropriatetime.

Asymbolappearstotheleftofthecity,indicatingthatDSTis

ineffect.

5. Press[ENTER].

Tode-assignacity’sDSTsetting, simplyfollowtheabove

procedureandpress[ ]again(thistogglesDSTbetween

onandoff).

Theremaybetimeswhenyoudonotwanttohearanyofthe

setalarms.YoucandisableallSchedulealarmsoundseasily

withasingleoperation.

1. Press [MENU] three times to open the TOOLS menu.

2. Select ALARM SOUND ON.

Enabling and disabling DST

OnceDSTisassignedtoacity,itremainsineffectuntilitisde-

assigned. Ratherthanhavingtode-assignDSTforeachcity

The disappearsfromthedisplay.Allalarmsoundsarenow

Download from Www.Somanuals.com. All Manuals Search And Download.

turnedoff,ie.noaudiblealarmwillsound,untilyouusethe

aboveproceduretoturnthemonagainbyre-selectingALARM

SOUNDON. However, eachalarmwillstillbedisplayedwhen

itreachesitssettime,evenwhentheunitisturnedoff.This

means the alarm sounds are disabled, but not the alarms

themselves.

TheClockapplicationmenu

Setsthetimeanddate

Setsthelocalcity

Setstheworldcity

TurnsallDSTsettingson

oroff

Download from Www.Somanuals.com. All Manuals Search And Download.

Chapter 7

Entering expense record

Expense Function

1. Press[EXPENSE]toopentheapplication.

TheExpenseapplicationopensinIndexmode.

2. Press[NEW].

The Expense function is an easy way to track

expenseinformationforthetravelingbusiness

person.Eachrecordcancontainthecategory,date,

amount, payment type (AMEX, Visa, MasterCard,

DinersClub,check,cashortwoothertypesofyour

choice),statusandadescriptionoftheexpenses.

Inaddition, theEXPENSEREPORToptionallowyou

toseethetotalexpensesforasingledayorfora

certainperiod.

AblankformopensinEditmode.

3. Enterthedateintheorderofmonth,day,year.Typeinthe

date08101998,orpress[ ],use[PREV]and[NEXT]to

displayAugust1998,thenuse[ ][ ][ ][ ]and

tomoveto10thofthemonth.

4. Press[ ]or[NEXT]tomovetotheAmountfield.

Download from Www.Somanuals.com. All Manuals Search And Download.

5. Typeintheamount100.

10. Press[ENTER]tostoretheentry.

* Theexpenseamountcanbeupto10digitsincludingup

totwodecimalplaces.

Themessage“Stored!”appearsbriefly.Theentryisnowstored

anddisplayedinviewmode.

6. MovetothePaymentTypefield.Press[ ]toselectthe

desiredpaymenttype.Press1-8toselectthedesireditem.

Select AMEX.

7. Move to the Memo field and use the keyboard to input

thedescriptionoftheexpense.

Press[ENTER]or[CANCEL]toswitchtoIndexmode.

For example: Type in Car rental at ABC RENTAL SERVICE

8. MovetotheStatusfield.Press[ ]toselectthedesired

statusmode.Press1-4toselect.

Select TO BE SUBMITTED

9. Press[ ]or[PREV]tomovetotheCategoryfield.Press

[ ]toselectthedesiredcategory.Press1-8tochoose

item.

Select BUSINESS

Download from Www.Somanuals.com. All Manuals Search And Download.

Ablankformisdisplayed.

Expense Report

AsummaryisacollectionofrecordsintheEXPENSEREPORT

mode. DailyorPeriodexpensesummariesforentirerecords

orforeachpaymenttypecanbeobtained.

* Recordsmarkedassecretarenotincludedinsummaries

iftheSECRETfunctionison.

4. Press[ ]toselectBUSINESS.

* Ifaninappropriatedateisentered(forexample,anending

datewhichisearlierthanthestartingdate),nocalculation

willbemadeandzerowillbedisplayed, sobesureto

enterthecorrectdates.

5. Press[ ]or[NEXT]tomovetothePeriodfield.Enter

theFromdateortheTodate.

Typein08151998.

* Press [2nd] [EXPENSE] to jump to Expense Report

functiondirectly.

6. MovetothePaymentTypefield. Press[ ]toselect

AMEX.

Summarizingexpenserecordsforaspecificdate

7. MovetotheStatusfieldandselectTOBESUBMITTED.

TosummarizeallrecordsintheBusinesscategoryforAMEX

onAug15, 1998, forexample:

8. Press[ENTER]whenyouhavefinished. Theday’sAMEX

expensetotalisdisplayed.

1. Press[EXPENSE]toopentheapplication.

2. Press [MENU] to open the Expense menu.

3. Select EXPENSE REPORT.

Download from Www.Somanuals.com. All Manuals Search And Download.

amount for the specified period is calculated and

displayed.

Summarizingexpenserecordsforacertainperiod

Forexample, youwanttofindoutthetotalamountofall

expensesfromJuly14toAug14, 1998:

1. Press[EXPENSE]toopentheapplication.

2. Press [MENU] to open the Expense menu.

3. Select EXPENSE REPORT.

Entering and changing category and payment

typesettings

Ablankformisdisplayed.

4. Select BUSINESS.

IntheCATEGORIESandPAYMENTTYPEreferencelists, there

are12typesofcategoriesand8typesofpayments. Youcan

changetheorderoftheseexistingcategoriesandpayment

typesoruseanothernameorentersomenewnames.

5. Press[ ]or[NEXT]tomovetothePeriodfield.Enter

theFromandTodate.

Typein07141998and08141998respectively.

1. Press[EXPENSE]toopentheapplication.

2. Press [MENU] to open the Expense menu.

3. Select CATEGORIES or PAYMENT TYPE.

4. Makeanychangesasyoulike.

5. Press [ENTER] to save the changes (or [CANCEL] to

cancelthechanges).

6. MovetothePaymentTypefieldandselectAMEX.

7. MovetotheStatusfieldandselectTOBESUBMITTED.

8. Press[ENTER]whenyouhavefinished.Thetotalexpense

Download from Www.Somanuals.com. All Manuals Search And Download.

Expense application menu

Opens the CATEGORY

windowsoyoucaneditthe

category(seeabove).

Opens the PAYMENT TYPE

windowsoyoucaneditthe

paymenttype. (seeabove)

SelectstheExpenseReport

function.

Selectsthespecificentries

fordeletion.(seep.27)

Download from Www.Somanuals.com. All Manuals Search And Download.

explained in this chapter, while

exceptions are clearly noted.

Chapter 8

Features and Utilities for Added

Power

Copying or Moving Blocks of Text

The Organizer lets you cut, copy, or paste

blocks of text using the keyboard. The first

step in cutting, copying, and pasting is to

select the block of text you want to work with.

In addition to its basic functions,

the Organizer also provides a wide range

of utilities and features to give you

even greater control over your

information. This chapter introduces

and describes these features, which

include text cutting, copying, pasting

and many more. Most people will not

need to use all of these features on a

daily basis. You can pick and choose

from among them to find the features

that best suit your current task and

your own way of working.

Text that has been cut or copied is stored on

the unit’s internal clipboard. Only one block

of text can be stored in the clipboard at a

time, and it will remain there until a new

block of text is cut or copied. There is no

limit to the number of times you can paste the

same text from the clipboard.

1. Select an entry in its application’s Index

mode then display it in Edit mode.

In general, Schedule, To Do, Ann,

Expense, Tel, User File, Memo

applications share the features

2. Make sure the cursor is placed at the start

of the text you want to select.

3. Hold [

] down while moving the cursor

across the desired text to select it.

4. Press [2nd] [CUT] to move the selected text

Download from Www.Somanuals.com. All Manuals Search And Download.

to a new location (ie. remove it from its

original location).

The text you selected is now pasted into the

new location.

Press [2nd] [COPY] if you want to make a copy

of the text (and leave the original text

unchanged).

8. Press [ENTER] to store the amended entry

with the pasted text.

* Pasted text is inserted into existing text

regardless of whether the insertion or

overwriting mode is selected. However, by

highlighting some text before pressing [2nd]

[PASTE], it can be replaced with the pasted

text. Thus you can easily replace one block

of text with another by highlighting it

before pasting.

The selected text is stored in the clipboard.

5. Press [ENTER] if you want to store the

original entry with any changes you have

made (including moving or copying the

selected text), or press [CANCEL] to discard

all the changes you have made to the original

entry. Note that even if you press [CANCEL],

the text you selected will remain in the

clipboard for you to use.

Copying or Moving Entries

The CUT/COPY/PASTE operations provide a quick,

convenient way for you to copy or move an entire

entry to another location. Entries have to be

in the same file and same application.

6. Open an entry in which you want to place the

text.

7. Press [2nd][PASTE].

1. Select an entry that you want to copy or

move in Index mode.

2. Press [2nd] [CUT] if you want to move the

entry. A message will ask if you are sure

you want to delete the entry from its present

location. Press [Y] to proceed (or [N] to

Download from Www.Somanuals.com. All Manuals Search And Download.

cancel the operation).

2. Press [SMBL] on the keyboard.

The Symbol window appears.

Press [2nd] [COPY] if you want to make a copy

of the entry.

3. Press [NEW] in the application you want to

move or copy the entry to.

4. Press [2nd] [PASTE].

5. Make any necessary changes to the moved/

copied entry. Press [ENTER] to store the

entry when you have finished.

3. Press [PREV] or [NEXT] until you see the

character you want to enter.

The entry you selected is now moved or copied

to the new location.

4. Press numeric key “0” - “9” to get the

selected symbol.

The symbol window closes and the selected

character is entered at the current cursor

position.

Special Characters

The Organizer has a list of 153 symbols and

accented characters, such as “&”, “?”, and “/”.

These symbols and accented characters can be

easily accessed and inserted into an entry.

Selecting any of these special characters inserts

it at the cursor’s current location.

5. If the symbol you just selected is an accent 8

mark ( , ,

). Type the letter

for which you want that accent mark to be

used.

* When you next open the Symbol menu, the

character you selected will be selected again

as the default. The Organizer automatically

displays the ten characters most recently

selected from the Symbol menu in its first

page, making it easy to quickly access

characters that you use frequently.

1. When entering data or editing an entry in

any application in Edit mode, position the

cursor where you want to insert a symbol or

special character.

Download from Www.Somanuals.com. All Manuals Search And Download.

Chapter 9

The Peripherals Menu

Using the Optional Peripherals

Setsupdataexchangewith

PCs(seep.78)

Transfersdatawithother

OZ-630/ OZ-640/ OZ-650

Organizers(seep.77)

YourOrganizerisapowerfulpocketsizecomputer

withbuilt-infunctionsthatmakeitpossibleto

accomplish a broad range of tasks. It has the

flexibilitytoconnecttootherOrganizersandtransfer

data to desktop computers using data transfer

facilities, which are accessed through the

PERIPHERALS menu. This chapter provides

descriptions and examples to get you up and

runningquicklywiththesepowerfulfeatures.

Configuresdatatransferto/

fromotherOrganizersor

PC via infrared port,

DockingStationorcable

(seep.74)

Download from Www.Somanuals.com. All Manuals Search And Download.

* TheAutopowerofffunction(seep.12)isdisabledinall

transfermodes.

Transferring Data

Thereareseveralwaystotransferinformation-whetherspecific

entriesorentirefiles-betweentheOrganizerandother

informationprocessingdevices,includingpersonalcomputers

and other SHARP Organizers. In this way, you can back up

yourinformationtoguardagainstlosingit,orcopyinformation

sothatyouorsomeoneelsecanworkwithitonanotherdevice.

Asummaryoftransferdevices,transferabledata,andtasksto

whichatransferdeviceismostsuitedisprovidedinthetable

below.

Whentransferringdatafromothermodels, onlyentriesina

mode (application) supported on the OZ-630/ 640/ 650

Organizercanbesent.

TransferringbetweentwoOZ-650Organizers

Data can be transferred directly between two OZ-650

Organizersviatheinfraredport.Singleentriesoralltheentries

inanapplicationcanbetransferredintheSchedule,ToDo,

Ann,Memo, Expense, TelandUserFileapplications.

Thetransferprocedurediffersaccordingtowhethersingle

entriesorcompletefilesaretobetransferred.

* Press[ON]atanytimetointerruptandcancelatransfer.

* Afteratransfer,thedisplayreturnstotheapplicationbeing

usedbeforethetransferprocedurewasbegun.

* Noperipheraldevicesarerequiredtotransferdataviathe

infraredport.However,infraredtransfersareeasilyaffected

byambientconditionswhichmayinterferewiththistype

oftransfer.Connectingthetwounitsdirectlyusingthe4

pincablewillensureamorereliabletransfer.Seep.76

* OnlyOZ-650Organizerhasthefunctionofinfraredtransfer.

* DependingupontheSHARPorthird-partysoftwareyou

areusing,somefeaturesandcapabilitiesmayvary.

Download from Www.Somanuals.com. All Manuals Search And Download.

Initialset-up

* Althoughinfraredtransferrequiresnospecialhardware,

itiseasilyaffectedbyambientconditionsandotherfactors

suchasexternallight, weakbatteries, largetransfer

distance,transferangle,etc.Asaresult,whileinfrared

transferisveryconvenient,thereisastronglikelihoodof

datatransferfailure,incompletedatatransfer(missing

data) or other errors occurring. It is therefore

recommended that you check the received data

thoroughlyaftermakinganinfraredtransfer.

Thereisnospecialhardwareset-upinvolvedinfraredtransfers.

Andifyouonlywanttotransfersingleentriesusing[2nd][GET]

and[2nd][SEND],thereisnosoftwareset-upeither:allyou

havetodoinitiallyissetuptheunitsproperlysotheyusethe

samepath(step4below).Forallotherinfraredtransfers,follow

theprocedurebelow.

1. Press [MENU] four times on both units to open the

PERIPHERALS menu.

Transfersingleentries

2. Select SELECT PORT.

A submenu opens.

3. SelectIR.

Singleentriescanbetransferredinallapplications.

1. TurnonbothOrganizers.

2. OnthesendingOrganizer, selecttheentryyouwantto

send.

4. PlacethetwoOrganizerssothattheirinfraredportsare

facingeachotherandarenomorethan80cmapart.

3. Press[2nd][GET]onthereceivingOrganizer.

4. Press[2nd][SEND]onthesendingOrganizer.

* Duringtransfers,donotleavethecovermorethanthree-

quartersopenoritwillinterrupttheinfraredtransfer.

Theselectedentryistransferredandappendedtodatainthe

appropriateapplication.

* Whentransferringentireapplicationsorfiles,orentries

markedassecret,bothOrganizersmustbeunlocked(see

p.83).

* YoucanalsotransfersingleentriesusingUNITTOUNIT

TRANSFER in the PERIPHERALS menu. In step 3, after

openingthesameapplicationasonthesendingOrganizer,

selectGETDATA(APPEND)onthereceivingOrganizer.

Then, in step 4, select SEND SELECTED ENTRY on the

sendingOrganizer.

* Avoiddirectsunlight.

* Keeptheinfraredportcleanwithasoft,drycloth.Duston

theportcouldcauseatransfertofail.

Download from Www.Somanuals.com. All Manuals Search And Download.

Transferringallentriesinanapplication

Formorereliabledatatransfer, youcanconnecttwoOZ-650

Organizersusingtheoptional4pincable.

AllentriesinSchedule, ToDo, Ann, Memo, Expense, Teland

UserFileapplicationscanbetransferred.

TosetuptheOrganizersfordatatransferviaoptionport:

1. TurnoffbothOrganizers.

1. TurnonbothOrganizers.

2. OpenthesameapplicationoneachOrganizer.

2. Openthecoverofthe4-pincablejackoneachOrganizer.

3. PlugeachendofthecableintothejackoneachOrganizer.

3. OnthereceivingOrganizer, press[MENU]fourtimesto

open the PERIPHERALS menu. Select UNIT TO UNIT

TRANSFER.

A submenu opens.

4. Select GET DATA (APPEND).

4. TurnonbothOrganizers.

5. OnthesendingOrganizer, press[MENU]fourtimesto

open the PERIPHERALS menu. Select UNIT TO UNIT

TRANSFER.

5. Press [MENU] four times to display the PERIPHERALS

menu.

A submenu opens.

6. Select SELECT PORT.

6. Select SEND ALL IN THIS MODE.

Allentriesintheapplicationaretransferred.

7. SelectOPTIONPORT(4-PIN).

Download from Www.Somanuals.com. All Manuals Search And Download.

* Toconservebatterypower,disconnectthecableassoon

asatransferiscompleted.

Transferringdata

1. TurnonbothOrganizers.

* The[GET]and[SEND]keysareusedonlyforinfrared

transfers, notforcabletransfers. Youmustusethe

PERIPHERALSmenutotransferdataviacable. Usingthe

[GET] and [SEND] keys always initiates an infrared

transfer,regardlessoftheselectionforSELECTPORTor

whetherornotthecableisconnected.(OZ-650only)

2. OnOZ-630/640/650Organizer, opentheapplicationin

whichyouwanttoreceivethedata.

Onlydatacorrespondingtotheapplicationselectedonthe

receivingOrganizerwillbetransferred(regardlessofwhich

applicationswereselectedonthesendingunit).

8. Transferthedatabyfollowingthesamemenuprocedure

asfortheinfraredtransfershownonp.76.

3. OnOZ-630/640/650Organizers:

Press [MENU] four times to open the PERIPHERALS menu.

Select UNIT TO UNIT TRANSFER.

A submenu opens.

ExchangingdatawithotherOrganizers

YoucanreceiveinformationfromotherSHARPOrganizers.

However, OZ-630/640/650Organizerscannothandlegraphic

datafromotherOrganizermodels.Thistypeoftransferrequires

theoptionalcable.

Select GET DATA (APPEND).

Initialset-up

A message appears, informing you that the Organizer is

attemptingtomakeaconnectionandreceivedatafromthe

sendingunit.

1. TurnoffbothOrganizers.

2. Openthecoverofthe4-pincablejackoneachOrganizer.

4. Onthesendingunit:

3. Plugeachendofthecableintothecablejackoneach

Organizer.

Press[MENU]andselectPERIPHERALS. SelectUNITTOUNIT

TRANSFER, thenselectthepreferredSENDoption.

* Toconservebatterypower,disconnectthecableassoon

asatransferiscompleted.

Repeatthestepsaboveforallapplicationsyouwanttoimport

toyourOrganizer.

Download from Www.Somanuals.com. All Manuals Search And Download.

* IfyouselectCOMPUTERLINK(8-PIN)andpractiseUNIT

TO UNIT TRANSFER, an alert “You must change PORT

(path)!”willbedisplayed.

Exchanging Information with a Personal Computer

UsingSHARP’soptionalOrganizerLinksoftwareandcable

packageorcertainthird-partysoftwarepackages, youcan

exchangedatawithapersonalcomputer.Certainsoftwarewill

allowyoutoexchangedatawithapersonalcomputerviathe

Organizer’sinfraredportusingtheoptionalIrDAinterfaceor

theDockingStation.Thismakesitpossible,forexample,touse

theunitwhenoutsideyourhomeoroffice,thenlatertransfer

thedatayouhaveenteredontheOrganizertoyourdesktop

computer.

* AftertransferringanExpenserecordtoOZ-630/OZ-640/

OZ-650,theerrorindicatorEwillbedisplayedintheAmount

fieldofthereceivingunitifthedataintheAmountfieldof

anExpenserecordinotherSHARPOrganizerisover8

digits.

* AftertransferringaToDorecordtoOZ-630/OZ-640/OZ-

650,1,2,3,4,5willbeshowninthePriorityfieldofthe

receivingunitrespectivelyifthedatainthePriorityfieldof

anToDorecordinotherSHARPOrganizeris0,1,2,3,4.

Othercharacterssuchas5-9,A-Z, ,etcwillnotbeshown

onthePriorityfieldofthereceivingunit.

TosetuptheOrganizerforusewiththeOrganizerLink:

1. Makesuretheunitisturnedoff.

2. Forinfraredtransfer(forOZ-650modelonly),setupthe

OrganizerwiththeIrDAinterface.

* Symbolslike

in other SHARP Organizer

cannot be transferred to OZ-630/OZ-640/OZ-650

Organizersandspacewillbeshowninthereceivingunit

instead.

Fordockingstationtransfer,plugtheOrganizerintothe

Docking Station. (See the Organizer Link manual for

details.)

* AftertransferringaMemorecordtoOZ-630/OZ-640/OZ-

650fromotherSHARPOrganizer, nothingwillbeshown

ontheTitlefieldofthereceivingunit.

3. Press[ON].

4. Press [MENU] four times to display the PERIPHERALS

menu.

* AftertransferringaMemorecordtoOZ-630/OZ-640/OZ-

650fromotherSHARPOrganizer,therecordreceiveddate

willbedisplayedin thedatefield.

5. SelectIRforinfraredtransfer(forOZ-650modelonly)or

COMPUTERLINK(8-PIN)fordockingstationtransferfrom

SELECT PORT submenu.

* Therearesomeotherrestrictions.Seep.79

Download from Www.Somanuals.com. All Manuals Search And Download.

6. SelectPC-LINK.

Points to remember when using

peripherals

* Youcanalsopress[2nd][MENU]toaccessthePC-LINK.

WhenusingOrganizerLinksoftwaredesignedforanOrganizer

otherthanOZ-630/640/650Organizer:

* Datainapplicationsthatarenotcompatiblewiththe

OrganizerLinkcannotbetransferred.

WhenreceivingdatafromanOrganizerotherthanOZ-630/640/

650OrganizerorwhenusinganOrganizerLinkdesignedfor

anotherOrganizer:

YourOrganizerisnowreadytotransferdata. Consultthe

Organizer Link manual regarding subsequent transfer

procedures.

* Onlydatainapplications/modescanbetransferred.

Press[ON]atanytimetoexitthePCLinkmode.Ifyouleave

theOrganizerinPCLinkmode, morepowerisconsumedfrom

thebatteriesthanusual,andtheautopowerofffunctiondoes

notwork.

Toconservebatterypower,alwayspress[ON]toleavethePC

Linkmodeassoonasyouhavefinishedtransferringdata.

Download from Www.Somanuals.com. All Manuals Search And Download.

Chapter 10

The Start-Up Display

Personalizing Your Organizer

TheOrganizercandisplaythreebuilt-ingraphicbackgrounds.

Youmaychooseoneofthethreebuilt-inbackgroundstobe

displayedatstartup(whentheOrganizeristurnedon).

Nowthatyouhaveanunderstandingofallofthe

Organizer’sfunctionsanditsoperation,let’stakea

lookatthevariouswaysyoucancustomizethe

Organizertosuityourpersonalpreferences:entries

canbemadesecurethroughpasswordprotection

andbymarkingthemassecret;andalargefont

viewcanbeselectedfortheOrganizer’sdisplay.

Selectingthestart-updisplay

1. Press [MENU] twice to open the PREFERENCES menu,

select SET START-UP DISPLAY.

Currentselectionisindicatedbyatick.

TheOrganizeroffersalevelofsecurityforitsentries

andoperations.Itistodefineparticularentrieswithin

variousapplicationsassecret,andthenenablethe

LOCK ORGANIZER option within the PREFERENCES

menu.

2. Press1-4toselectthedesiredbackground.

Download from Www.Somanuals.com. All Manuals Search And Download.

Setting the Owner’s Information

Locking the Organizer

TheOwner’sInformationcomprisesyourname, addressand

number.

TheOrganizer’sLOCKfunctionallowsyoutokeepselected

informationinyourOrganizersecurebylockingitwitha

passwordthatyouspecify. Entriesthatyouhavemarkedas

secretcannotbeaccesseduntiltheOrganizerisunlockedusing

thePassword.Individualentriescanbemarkedassecret,so

thatonlysomeonewhoknowsthepasswordcanaccessthem

byunlockingtheOrganizer.Markingentriesassecrethasno

effectuntiltheOrganizerislocked.

1. Press [MENU] twice to display the PREFERENCES menu.

2. Select SET OWNER INFORMATION.

ThecursorstartsintheNAMEfield.

3. Enteryourname,thenpress[ ]or[NEXT].

ThecursormovestotheNUMBERfield.

4. Enteryournumber,thenpress[ ]or[NEXT].

ThecursormovestotheADDRESSfield.

5. Enteryourfulladdress.

Turning on the LOCK

1. Press [MENU] twice to open the PREFERENCES menu.

2. Select SECRET from the menu.

The SECRET submenu appears.

3. Select LOCK ORGANIZER.

* Press[ ]tomovethestartofthenextline.

6. Press [ENTER] when done.

The LOCK ORGANIZER window appears prompting you to

enterapassword.

Download from Www.Somanuals.com. All Manuals Search And Download.

4. Enteranypassworduptosixteencharacterslong.Letters

and numbers can all be used. This text box is case-

sensitive,whichmeansthatupper-andlower-caseletters

are treated differently. The password “SHARP”, for

example, is different from the passwords “Sharp” or

“sharp”.

Marking/unmarkingentriesasSecret

YoucanmarkorunmarkanyentryassecretinEditmode.

1. Opentheapplicationcontainingtheentryyouwanttomark

assecret.

* Choose your password carefully. If you forget your

password,thereisnowaytobypasstheSecretfunction

orenteranewpasswordwithoutlosingalldatamarked

asSecret. Itisstronglyrecommendedthatyouusea

passwordthatyouwillalwaysbeabletoremember, but

whichotherpeoplewillbeunabletoguess.

2. DisplaytheentryinEditmode.

3. Press [MENU] twice to display the PREFERENCES menu,

select SET SECRET STATUS.

* IftheOrganizerhasbeenlocked(whichhidesallsecret

entries),anentrywhichhasjustbeenmarkedassecret

willbehiddentogetherwithallothersecretentries(formore

information,seethenextsection).

5. Re-typethepasswordtoconfirmandthenpress[ENTER]

to store the password (or [CANCEL] to cancel the

operation).

AccessingSecretentries

AllentriesmarkedassecretthroughouttheOrganizerwillthen

behiddenandwillnotbeaccessibleuntiltheOrganizeris

unlockedbygivingthecorrectpassword.

Entries marked as secret are not shown in any of the

Organizer’sdisplaymodeswhenitislocked, andcannotbe

accessedusinganyofthesearchmethods.Tobeabletorecall

andaccesssecretentries,theOrganizermustfirstbeunlocked.

Amessageappearswarningyounottoforgetthepassword.If

youhaveanydoubtaboutwhetherornotyouwillalwaysbe

abletorecallthispassword,writeitdownandkeepitinasafe

place.

1. Press [MENU] twice to open the PREFERENCES menu.

SelectSECRET.

6. Press[ENTER].

The Secret submenu appears.

2. Select LOCK ORGANIZER.

appearsonthedisplay,indicatingthatanyinformationyou

markassecretwillnowbehidden.

Download from Www.Somanuals.com. All Manuals Search And Download.

Awindowappears, promptingyoutoenteryourpassword.

3. Enteryourpasswordexactlyasyouregisteredit.

4. Press[ENTER].

YoucanalsolocktheOrganizeryourselfatanytime:

1. Press [MENU] twice to open the PREFERENCES menu.

2. SelectSECRET.

Ifthepasswordiscorrect, disappears.

The SECRET submenu appears.

Ifthepasswordisincorrect,amessageappearsindicatingthis.

3. Select LOCK ORGANIZER.

5. AfterunlockingtheOrganizer,accessanyentryyouwant

usingthenormalprocedures.

appears,indicatingthattheOrganizerisnowlocked.

Changingordeletingthepassword

* Ifyouforgetyourpassword,youwillnotbeabletounlock

theOrganizerandaccessyoursecretinformation.Ifthis

happens, youwillhavetodeleteallentriesmarkedas

secret.Forafullexplanationofwhattodoifthisoccurs,

seep.85.

Toregisteranewpassword, thecurrentonemustfirstbe

deleted.

1. Press [MENU] twice to open the PREFERENCES menu.

2. SelectSECRET.

Youcanpress[SEARCH]andthenpress[2nd][-]tofind

onlythoseentriesmarkedassecretoncetheOrganizer

isunlocked(seep.25).

The SECRET submenu appears.

AutomaticRelocking

3. Select DELETE PASSWORD.

Onceapasswordhasbeenregistered, evenifyouunlockthe

Organizer using the procedure above, the Organizer will

automaticallylockitselfeachtimeyouturniton.Thisautomatic

relockfeatureprotectsyoursecretdataincaseyouforgetto

relocktheunit. Thefeatureremainsineffectaslongasa

passwordisregistered.Todisablethisfeature,thepassword

mustbedeletedoncetheOrganizerisunlocked.

Download from Www.Somanuals.com. All Manuals Search And Download.

4. Enteryourpasswordexactlyasyouregisteredit.

5. Press[ENTER].

4. Press[Y]todeleteallsecretentries.Thiswillthenallow

youtoenteranewpassword.

AmessageappearsindicatingthattheOrganizerisunlocked.

Entriesthatweremarkedassecretcanbeaccesseduntila

newpasswordisregistered(toregisteranewpassword, use

theprocedureforRegisteringapasswordonp.82).

Ifyouforgetyourpassword...

Ifyouhaveforgottenyourpassword,theonlywayyouwillbe

abletodeleteitandcontinuetousetheSecretfunctionisto

deleteallentriesmarkedassecret.

1. Press [MENU] twice to open the PREFERENCES menu.

2. SelectSECRET.

The SECRET submenu appears.

3. Select DELETE ALL SECRET DATA.

Awarningmessageappearsaskingifyouaresureyouwant

todeleteallthesecretentries.Ifyouhaveforgottenyour

password, youhavenochoicebuttoproceed.

Download from Www.Somanuals.com. All Manuals Search And Download.

dayofthemonthandYYYYisthefour-digityear.Thedatewill

be displayed as “MMM DD, YYYY”, where MMM is the three-

characterabbreviationforthemonthname.However,youcan

chooseinsteadtohavethedateenteredintheformat“DD.

MM. YYYY”, whichwillthenbedisplayedintheformat“DD

MMM YYYY”.

Changing the Calendar Display Format

TheOrganizerletsyouchangethedefaultCalendardisplayto

one you find more convenient. There are two aspects to

changingthedisplay:settingtheweeklyformat,andsetting

thedateformat.Youcanusetheseoptionstosetupawayof

workingthatyouprefer.

Forexample, inMM/DD/YYYYformat, thedateJuly4th, 1998

willbeenteredas“07041998”anddisplayedas“JUL4,1998”.

HoweverinDD.MM.YYYYformat,thesamedatewillbeentered

as“04071998”anddisplayedas“4JUL1998”.

Settingtheweeklyformat

YoucansettheThree-monthviewintheCalendarapplication

toshowtheweeksineitheraSunday-toSaturdayformat(this

isthedefault)oraMonday-toSundayformat.

1. Press [MENU] twice to display the PREFERENCES menu.

2. Select SET UP DATE FORMAT.

IntheCalendarapplication:

Asubmenuappears. Thecurrentselectionismarkedwitha

tick.

1. Press [MENU] twice to open the PREFERENCES menu.

2. Select SET UP WEEKLY FORMAT.

3. Selectthedesiredformat.

Asubmenuappears.Thecurrentsettingisindicatedbyatick.

3. Selectthedesiredformat.

TheThree-monthviewisthendisplayedaccordingly.

Settingupthedateformat

AlmostallOrganizerapplicationsrequireadatetobeentered

atsomepoint. Thedefaultformatfordateentryis“MM/DD/

YYYY”, whereMMisthetwo-digitmonth, DDisthetwo-digit

Download from Www.Somanuals.com. All Manuals Search And Download.

Selecting the Large font view

SincetheOrganizer’sdisplayisfairlysmall,youmayfindthe

displayedinformationeasiertoreadifitischangedintoalarge

fontview.

Ingeneral,alloftheOrganizer’sapplications(exceptClock,

Calc,Calendar,ExpenseReportapplications)sharethisfeature.

Ifyouwanttochangethescreentobealargerfontview,just

press[

]keyonthekeyboard. Ifyouwanttoresumeit,

]again.

Download from Www.Somanuals.com. All Manuals Search And Download.

All reset operation

Appendices

If the unit still fails to function after it has been reset using the

procedure above, you will have to reset it using a slightly more

complicated procedure:

1. While pressing and holding [ON], press and release the

RESET switch.

A. Resetting the Organizer

A strong impact, exposure to an electrical field, or other unusual

conditions may render the unit inoperative, and pressing the

keys will have no effect. If this occurs, you will have to press

the RESET switch at the bottom of the unit using a pen or

similar object to be able to continue to use the unit.

A message appears.

2. Press [N].

A condition that makes the unit inoperative may erase some

or all of the data stored in memory.

Do not press [Y] in step 2. Doing so will delete all data in

the unit.

Do not use anything breakable, anything with a sharp tip

or anything that might break to press the RESET switch.

Download from Www.Somanuals.com. All Manuals Search And Download.

If the

symbol still appears or nothing is shown, replace

B. Battery Replacement

both of the operating batteries immediately.

General guidelines

1. Turn off the Organizer.

The Organizer uses the following type of battery:

2. Set the battery replacement switch on the bottom of the

Organizer to REPLACE BATTERIES (a red dot will appear).

3. Slide off the operating batteries cover.

There are some extremely important points to remember when

installing new batteries:

Replace the two operating batteries at the same time with

new batteries of the same type.

Caution:

Keep batteries out of the reach of children.

Remove batteries from the unit when they become weak

or when the unit will not be used for a long period of time.

Leaving weak batteries in the unit may cause battery

leakage and damage from corrosion.

Do not dispose of batteries by fire as they may explode.

4. Remove the old batteries by pulling the ribbon tab.

Replacing the operating batteries

The Organizer detects two low battery levels which are warning

and fatal. When the batteries is in warning level, the

symbol

appears at the bottom of the display. In fatal level, the organizer

will turn off automatically without indication.

Download from Www.Somanuals.com. All Manuals Search And Download.

5. Insert the two new batteries on top of the ribbon tab, taking

care to position them correctly according to the plus (+)

and minus (-) terminals, as shown below.

6. Replace the cover.

7. Set the battery replacement switch to NORMAL

OPERATION.

If nothing happens when you press [ON]:

Setting the battery replacement switch to REPLACE

BATTERIES shuts off power to the unit. Check that the

battery replacement switch is set to NORMAL

OPERATION.

Repeat the above battery replacement procedure step by

step.

After following the above battery replacement procedure,

the LCD contrast setting which is set by user will be back

to its default mode.

Download from Www.Somanuals.com. All Manuals Search And Download.

Schedule: 32 characters/entry

C. Specifications

Tel:

16 characters/entry in the

name field

Model

OZ-630/OZ-640/OZ-650

12 characters/entry in the

number field

Display

239 x 80 dot matrix liquid crystal

display plus LCD flag

Maximum data size

per entry

Approx. 2000 bytes

Keyboard

Electronic unit section

User interfaces

Other features

Applications

Calendar, Schedule, To Do,Anniversary,

Telephone, User File, Memo, Expense,

Expense Report, Clock, Calculation,

Conversion.

Secret function, data transfer, search

function, help function, et al.

Calculator digits

Functions

Memory capacity

OZ-630: 256KB

(User area: Approx. 210Kbytes)

OZ-640: 512KB

(User area: Approx. 464Kbytes)

OZ-650: 1MB

(User area: Approx. 971Kbytes)

Schedule application capacity:

Approx. 2860 entries (OZ-630) / 6560

entries (OZ-640) / 13980 entries (OZ-

650)

Tel application capacity: Approx. 2780

entries (OZ-630) / 6390 entries (OZ-

640) / 13590 entries (OZ-650)

These capacities assume the following

average entry sizes and only apply

when all the available memory is

committed.

Addition, subtraction, multiplication,

division, constant, square root,

percent, memory calculation, cost/sell/

margin calculation, cost/sell/markup

calculation, conversion calculation.

Clock

Crystal oscillation frequency

32,768 Hz

Accuracy

Average variance per day, 1.5 seconds

(at 25°C/77°F)

Display information

Time system

Year, month, day, day of the week,

hours, minutes, AM/PM, city names.

12-hour or 24-hour

Download from Www.Somanuals.com. All Manuals Search And Download.

Other functions

Display of date and time for various

cities around the world.

Enable/disable daylight saving time.

use at an ambient temperature of

23°C (73°F)

* Approx. 55 hours (1.8 months of 1

hour continuous use per day).

Using the Backlight for 2 minutes

per hourly use and searching for 5

minutes per hourly use at an

ambient temperature of 23°C

(73°F)

Peripherals and data transfer interface

IR transfer

Cable jack

Up to a distance of approx. 80 cm.

(only OZ-650 Organizer has this function)

4-pin connector

8-pin Docking Station connector

Backlight life

Backlight life may vary depending on

usage.

Common

If the Backlight is on for 10 minutes

per day (eg. 1 minute 10 times a day),

the brightness will be reduced by half

after 10* years (at an ambient

temperature of 23°C and 65%

humidity).

Power

Battery:

3V DC, alkaline batteries

(LR03 x 2)

Power consumption

Battery life

0.3W (OZ-650)

0.25W (OZ-630/640)

* This figure may vary depending on

the surrounding environment.

Battery life may vary depending on

usage.

Operating temperature 0°C to 40°C (32°F to 104°F)

Operating batteries:

Dimensions

Open 153(W) x 155.2(D) x 17(H)mm

Closed 153(W) x 84.6(D) x 20.8(H)mm

* Approx. 70 hours (2.3 months of 1

hour continuous use per day).

Continuous display at an ambient

temperature of 23°C (73°F)

Weight

OZ-630/OZ-640 : 204g

OZ-650

: 210g

(including batteries)

* Approx. 65 hours (2 months of 1 hour

continuous use per day). Using the

Backlight for 2 minutes per hourly

Accessories

Alkaline batteries LR03 x 2, operation

manual

Download from Www.Somanuals.com. All Manuals Search And Download.

Calc(ulator) application 51

Date calculations 33

Calculations

Index

Examples 54

Performing 51

Date calculation 33

Conversion 54

Accessing

Secret entries 83

Cost/price/margin calculations 52

Cost/price/markup calculations 52

Calendar application

Setting up the initial display 86

Calendar view

Alarms

Schedule 35

All reset 89

Ann(iversary) application 40

Application 14

Daily 31

Montly 31

Opening 17

Selecting 32

3-month 31

Weekly 31

Keys

Assigning

Due date 38

Priority 37

Auto power off 12

Caring for the Organizer