Sharp Fax Machine UX B800 User Manual

MODEL

UX-B800

FACSIMILE

OPERATION MANUAL

IMPORTANT

PLEASE KEEP THE EXTERNAL & INTERNAL PACKAGING SAFE.

PLEASE DO NOT THROW IT AWAY.

IN THE UNLIKELY EVENT OF A HARDWARE FAILURE, OUR

REPAIR CENTRE WILL ASK YOU TO PUT YOUR SHARP

FACSIMILE IN THIS BOX.

THANK YOU FOR YOUR ASSISTANCE.

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Table of Contents

Using AUTO Mode . . . . . . . . . . . . . . 35

Using MANUAL Mode. . . . . . . . . . . . 36

Reception to Memory . . . . . . . . . . . . 37

Introduction

A Look at the Operation Panel

1. Installation

5. Making Copies

6. Special Functions

Unpacking Checklist. . . . . . . . . . . . . . 8

Setup . . . . . . . . . . . . . . . . . . . . . . . . . 8

Loading Paper . . . . . . . . . . . . . . . . . . 9

Connecting the Power Cord. . . . . . . 10

Installing the Print Cartridge. . . . . . . 10

Connecting the Phone Line . . . . . . . 12

Name and Fax Number . . . . . . . . . . 13

Setting the Date and Time . . . . . . . . 13

Setting the Reception Mode. . . . . . . 14

Volume Adjustment . . . . . . . . . . . . . 14

Broadcasting. . . . . . . . . . . . . . . . . . . 39

Caller ID (Requires Service) . . . . . . 41

Blocking Unwanted Faxes . . . . . . . . 43

Duplex Scanning. . . . . . . . . . . . . . . . 43

Fax Forward to E-mail. . . . . . . . . . . . 44

Secure Receive. . . . . . . . . . . . . . . . . 46

PBX Operations . . . . . . . . . . . . . . . . 48

7. Option Settings and Print

Settings

2. Scan to E-mail

8. Printing Lists

Connecting the Machine . . . . . . . . . 15

E-mail Settings. . . . . . . . . . . . . . . . . 17

Storing E-mail Addresses. . . . . . . . . 20

Scan to E-mail Transmission . . . . . . 22

Network Settings . . . . . . . . . . . . . . . 25

Transaction Report . . . . . . . . . . . . . . 56

9. Maintenance 57

Cleaning the Machine . . . . . . . . . . . . 57

Improving Print Quality . . . . . . . . . . . 58

3. Sending Faxes

Transmittable Documents . . . . . . . . 26

Loading the Document. . . . . . . . . . . 26

Resolution and Contrast. . . . . . . . . . 27

Sending a Fax: Normal Dialling . . . . 28

Sending a Fax: Auto Dialling . . . . . . 29

Batch Page Numbering . . . . . . . . . . 34

Sending a Fax From Memory. . . . . . 34

10. Troubleshooting

Problems and Solutions . . . . . . . . . . 61

Messages and Signals . . . . . . . . . . . 64

Clearing Paper Jams . . . . . . . . . . . . 67

Quick Reference Guide

Index

4. Receiving Faxes

TEL/FAX Mode. . . . . . . . . . . . . . . . . 35

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Introduction

Specifications

1, 2

Replacement cartridge: SHARP UX-C80B

Ink Save mode ON: Approx. 800 A4 pages

Ink Save mode OFF: Approx. 480 A4 pages

(The initial cartridge has the same yield as the above

replacement cartridge.)

Print cartridge yield

Paper tray capacity

Approx. 200 A4 sheets (60 to 80g/m )

(At room temperature; maximum stack height should not

be higher than the line on the tray)

Recording system

Print resolution

Thermal inkjet

600 × 600 dpi

203 mm max.

Effective printing width

Scan to E-mail

Yes; requires an Internet connection and a router,

switch, or hub to connect the machine. LAN cable

(10Base-T straight-through cable) must be purchased

separately. LAN interface: 10Base-T IEEE802.3

File formats

Tiff (G4), PDF (G4)

Approx. 250 average pages

(Approx. 100 pages when Secure Receive is on)

Memory capacity

Modem speed

14,400 bps with auto fallback to lower speeds.

Approx. 6 seconds

Transmission time

Compatibility

ITU-T (CCITT) G3 mode

MR, MH, MMR

Compression scheme

Storable transmission

destinations

Rapid Keys: 36

A, B, C keys: 3 (e-mail only)

Speed Dial numbers: 63

Yes (cannot be used if power fails)

208 mm max.

Telephone function

Effective scanning width

¹Ink Save mode is initially turned off. To turn on Ink Save mode, see pages 49 and 53.

²Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e.,

ITU-T phase C time only).

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Reception modes

AUTO, MANUAL, TEL/FAX

Applicable telephone line

Analog public switched telephone network (ES203021) /

PBX

Automatic document

feeder

A4: 20 sheets max. (60 - 80 g/m paper; temperature:

18 - 28°C; humidity: 45 - 65% RH)

Input document size

Scanning Resolution

Automatic feeding:

Width: 148 to 210 mm

Length: 140 to 297 mm

Manual feeding:

Width: 70 to 210 mm

Length: 140 to 356 mm

Standard: 203 x 98 dpi

Fine: 203 x 196 dpi

Super fine: 203 x 391 dpi

Halftone: 203 x 196 dpi

Halftone (grayscale)

Contrast control

Copy function

64 levels

Automatic/Dark selectable

Single/Multi/Sort (99 copies/page)

LCD display, 20 digits x 2 lines

230 V AC, 50 Hz

Display

Power requirements

Power consumption

Operating temperature

Humidity

Standby: 6.0 W, Maximum: 40 W

15 - 32°C

25 - 80% RH

Dimensions

(without attachments)

Width: 380 mm

Depth: 280 mm

Height: 156 mm

Weight

Approx. 4.4 kg

(without attachments)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and

specification changes for product improvement without prior notice. The performance

specification figures indicated are nominal values of production units. There may be some

deviations from these values in individual units.

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Important: This machine is not designed for use on a line which has call waiting, call

forwarding, or certain other special services offered by your telephone company (errors

may occur during transmission and reception of faxes).

This machine is not compatible with digital telephone systems.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this

manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not

use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet

basement, or near a swimming pool. Do not spill any liquids on the machine.

Unplug the machine from the power outlet and telephone socket and consult a

qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been

exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where

people may walk on the power cord.

This machine must only be connected to a 230 V AC, 50 Hz, earthed (3-prong) outlet.

Connecting it to any other kind of outlet will damage the machine.

Never insert objects of any kind into slots or openings on the machine. This could

create a risk of fire or electric shock. If an object falls into the machine that you cannot

remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be

seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically

designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been

disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There

may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

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A Look at the Operation Panel

FUNCTION

COPY/HELP

STOP

ABC

JKL

TUV

DEF

MNO

WXYZ

RESOLUTION/

RECEPTION MODE

GHI

SPEED DIAL

PQRS

.co.uk

33/G1

34/G2

REDIAL

SPEAKER

DEL

B'CAST SECURE DUPLEX

DOWN

11 12 13

14 15 16 17

Note: Affix the Rapid Key labels as shown above.

STOP key: Press to cancel an

operation before it is completed.

Number keys: Use to dial numbers.

SCAN TO E-MAIL key: Press to

send a document to an e-mail

recipient.

Group Keys: Multiple fax or e-mail

destinations can be stored in each

key for one-touch selection (p. 40).

Display: This displays messages to

help you operate the machine.

Rapid Keys / letter keys: A fax

number or e-mail address can be

stored in each of these keys for one-

touch selection (attach the Rapid

Key labels). When entering text, the

keys are used as letter keys.

A, B, C keys: An e-mail address

can be stored in each key for one-

touch selection (p. 20).

RESOLUTION/RECEPTION key

When a document is in the feeder,

press to adjust the scanning

resolution (p. 27). At any other time,

press to select the reception mode

(p. 14).

BROADCAST key: Press to send to

multiple fax or e-mail destinations

(p. 39).

SECURE key: Press to use the fax

secure receive function (p. 46).

FUNCTION key: Press this key

followed by the arrow keys to select

special functions and settings.

DUPLEX SCAN key: Use to scan

two-sided documents for

transmission and copying (p. 43).

COPY/HELP key

SPEED DIAL key: Press to select a

fax or e-mail destination stored in a

2-digit Speed Dial number (pp. 20,

29).

When a document is in the feeder,

press to make a copy (p. 38). At any

other time, press to print the Help

List.

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R key: If you are on a Flash-type

PBX, use this key to dial out (page

28).

START/MEMORY key: Press after

dialling to send a fax (p. 28). Press

before dialling to send a fax through

memory (p. 34). Press in the date

and time display to show the

percentage of memory currently

used.

SPEAKER key: Press to listen to

the line and fax tones through the

speaker when faxing (p. 28).

Note: This is not a speakerphone.

It cannot be used for speaking.

Arrow keys: Use to scroll through

and select settings, and to search

for stored destinations (pp. 22, 32).

Letter keys

Use these keys when the display prompts you to enter a name, e-mail address,

or other text.

.co.uk

DEL

B'CAST SECURE DUPLEX

@key, .com key: Press to

conveniently enter “@” and “.com”

when entering an e-mail address.

SYMBOL key: Press to enter a

symbol (the character appearing on

the right side of each letter key).

Press again to return to normal letter

entry mode.

DEL key: Press to delete the

character marked by the cursor.

When the cursor is to the right of a

line of text, press to backspace and

clear characters. (The cursor can be

Caps Lock key: Press to enter

upper case letters. Press again to

return to lower case letter entry.

SHIFT key: Hold down to

temporarily change case.

moved by pressing

To delete all entered characters,

hold down until all characters are

cleared.

Letter keys: Use to enter letters.

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Monitoring phone conversations

When speaking through the

SPEAKER

handset, you can press

allow a third person to listen to the

conversation through the speaker.

(To turn off the speaker, press the

key again.)

To adjust the volume of the speaker

when monitoring a conversation,

press

(the volume

reverts to the lowest setting each

time the handset is replaced).

Note that the speaker cannot be

used for speaking; it is only for

listening.

To avoid feedback (a loud howling

sound), be sure to turn off the

SPEAKER

speaker (press

once again)

before you replace the handset.

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Unpacking Checklist

Setup

Remove the packing tape

Document

exit tray

Paper

tray

Received

document

Handset

cord

1 Open the cover (➊) and remove the

tape (➋). (Do not install the print

cartridge yet.)

tray

Handset

Phone Print

Rapid

labels

Setup

guide

Manual

line

cartridge Key

cord

Extension

phone

adapter

2 Close the cover.

Points to keep in mind when

setting up

♦Do not place the machine in direct

sunlight.

Connect the handset

♦Do not place the machine near

heaters or air conditioners.

♦Keep dust away from the machine.

♦Keep the area around the machine

clear.

Attach the trays

About condensation

If the machine is moved from a cold to a

warm place, condensation may form on

the scanning glass, preventing proper

document scanning. To remove the

condensation, turn on the power and

wait approximately two hours before

using the machine.

Attach the received

document tray

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Loading Paper

2 Pull the paper plate forward and

Attach the paper tray

insert the stack of paper into the

tray, print side up.

Attach the

document exit tray

and flip out the

extension

The stack must

not be higher

than this line

Pull the received document

tray extension all the way out

• If paper remains in the tray, take it

out and combine it into a single stack

with the new paper.

Loading Paper

• Printing on the reverse side of the

Approximately 200 sheets of A4-size

paper may result in poor print quality.

paper (60 - 80 g/m ) can be loaded in

the paper tray (at room temperature;

maximum stack height should not be

higher than the line on the tray).

• Do not use paper that has already

been printed on or is curled.

• Remove received faxes and other

printed output before about 50

sheets accumulate in the received

document tray (otherwise the sheets

may scatter).

1 Fan the paper, and then tap the

edges against a flat surface to even

the stack.

If at any time the display shows [ADD

PAPER &] / [PRESS START KEY],

check the paper tray. If the tray is

empty, add paper. If there is paper in

the tray, take it out and then reinsert it.

When finished, press

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Connecting the Power Cord

Installing the Print Cartridge

Plug the power cord into a 230 V,

50 Hz, earthed (3-prong) AC outlet.

Print cartridge yield

SHARP UX-C80B replacement

cartridge

Ink Save mode OFF:

Approx. 480 A4 pages

Ink Save mode ON:

Approx. 800 A4 pages

(The initial cartridge has the same

yield as the replacement cartridge.)

♦The power outlet must be installed

near the equipment and must be

easily accessible.

Caution! Remove all packing tape

before plugging in the power cord

(see page 8), or damage to the machine

may result.

♦Ink Save mode is initially turned off.

To turn on Ink Save mode, see

pages 49 and 53.

Caution! Do not open the cover while

the machine is printing.

Note: Keep print cartridges sealed in

their packages until you are ready to

install them. It is recommended that you

do not use a cartridge that has been left

unused for a long time after opening, as

the print quality may be considerably

degraded.

The display will show [CHECK

CARTRIDGE] until you install the print

cartridge.

♦^{It is recommended that you install}

surge protectors for the power and

telephone lines. Surge protectors can

be purchased at most telephone

specialty stores.

♦Make sure the machine’s power cord

is plugged in and paper is loaded in

the paper tray.

1 Open the cover (grasp the finger

grip).

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Installing the Print Cartridge

4 Insert the new print cartridge (➊).

Close the holder (➋), making sure it

clicks into place.

If the display shows [PRINTER ERROR]

or [PRINTER ERROR/CHECK PAPER],

open the cover and check for jammed

paper. Remove any jammed paper (see

page 67) and close the cover.

2 Remove only the

tape from the new

cartridge.

• Make sure all

tape is removed.

• CAUTION!

DO NOT touch

the gold

contact area

on the

5 Close the cover, pressing firmly on

both front corners.

cartridge.

3 Make sure the cartridge holder is in

the position shown. Place your

fingers on top of the holder and

open the holder release.

Display: [CHANGE CARTRIDGE]/

[1=NEW, 2=OLD].

Press

(NEW) if the cartridge

you installed is new.

Display: [NEW CARTRIDGE?] /

[OK:PRESS START]

Press

you installed is old.

(OLD) if the cartridge

• CAUTION! DO NOT touch the gold

contact area or pull on the cable.

Press

• If you are replacing the cartridge,

remove the old cartridge. If you are

going to use the old cartridge again,

place it in an air-tight container

(containers for this purpose can be

purchased at most office supply

stores).

If you selected "OLD" in the

previous step, this completes the

installation procedure. (Note: If you

find that print quality is not

satisfactory, see p. 58 to align the

print cartridge.)

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Connecting the Phone Line

If you selected "NEW", the machine

will print an alignment page.

Connecting the Phone Line

Continue with the steps below.

Insert one end of the line cord into the

socket on the back of the machine

marked TEL. LINE. Insert the other end

into a wall telephone socket.

In the alignment page, locate the

line that is closest to a straight line.

TEL. LINE

socket

TEL.

LINE

In this example, “15” is

closest to a straight line.

Enter the number of the straightest

line with the number keys.

Standard wall socket

Extension phone (optional)

• To clear a mistake, press

10 Press

If desired, you can connect an

extension phone to the machine.

Remove the seal covering the TEL.

SET socket and connect the extension

phone line to the socket using the

provided adapter.

The machine is initially set to print

high quality images, which require

more ink. If you prefer to use less ink

and speed up drying time, change the

“INK SAVE MODE” setting to “ON”

(pp. 49 and 53).

♦Eire: Insert the extension phone line

directly into the TEL. SET socket (do

not use the adapter).

TEL.

SET

TEL.

LINE

When the resolution is set to HALF

TONE, the machine is initially set to

print at a slower printing speed to

enable higher quality images. When

using HALF TONE, if you prefer faster

printing at the expense of slightly

reduced image quality, change the

“QUALITY MODE” setting to “NO” (pp.

49 and 53).

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Name and Fax Number

Setting the Date and Time

Enter your name and fax number.

Set the date and time.

♦ Your entered name and fax number

will be printed automatically at the top

of all fax pages you send.

♦The date and time will be printed

automatically at the top of all fax

pages you send. The date and time

also appear in the display.

1 Press ^FUNCTION, then

until

1 Press ^FUNCTION, then

until

[ENTRY MODE] appears.

2 Press

, then

until

Display: [OWN NUMBER SET]

[DATE&TIME SET] appears.

3 Press

[ENTER FAX #]

3 Press

4 Enter your fax number with the

number keys (max. 20 digits).

• The currently set date appears

(example): [DATE 15-08-2006]

• To insert a space, press

enter “+”, press

. To

4 Enter a two-digit number for the day

("01" to "31").

Example: the 5th

[DATE 05-08-2006]

• To clear a mistake, press

5 Press

• To correct a mistake, press

move the cursor back to the mistake

and enter the correct number.

6 Enter your name using the letter

keys (max. 24 characters).

Example: SHARP

5 Enter a two-digit number for the

month ("01" for January, "02" for

February, "12" for December, etc.).

• To clear a mistake, press

Example: January

[DATE 05-01-2006]

• For information on using the text

entry keys, see page 6.

6 Enter the year (4 digits).

Example:

7 Press

[DATE&TIME SET]

STOP

8 Press

to exit.

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Setting the Reception Mode

To set the reception mode, make sure a

document is not loaded in the

document feeder, and then press

• The currently set time appears

(example): [TIME 12:19]

7 Enter a two-digit number for the

hour ("00" to "23") and a two-digit

number for the minute ("00" to "59").

Example: 9:25

RESOLUTION/

RECEPTION MODE

until the desired mode

appears in the display.

For more information on receiving

faxes, see Chapter 4.

8 Press

[ANTI JUNK #]

Volume Adjustment

STOP

9 Press

to exit.

Speaker volume

SPEAKER

1 Press

Setting the Reception Mode

2 Press

to select

The machine has three modes for

receiving incoming faxes:

HIGH, MIDDLE, or LOW.

SPEAKER

AUTO mode:

• Press

again to turn off the

The machine automatically answers all

calls on two rings and begins fax

reception.

speaker.

Ringer volume

MANUAL mode:

All calls, including faxes, must be

answered by picking up the

machine's handset or an extension

phone connected to the same line.

1 Press

to select

HIGH, MIDDLE, LOW, or OFF.

SPEAKER

(Make sure

has not been

TEL/FAX mode:

pressed, the handset is not lifted,

and a document is not loaded in the

feeder.)

The machine automatically answers all

calls on four rings. If the machine

detects that a call is a voice call

(including a manually dialled fax), it

makes a special ringing sound to alert

you to answer. If the machine detects

that the call is an automatically dialled

fax, it begins reception automatically.

• The ringer will ring once at the

selected level.

2 If you selected “OFF OK ?” to turn

off the ringer, press

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Connecting the Machine

2. Scan to E-mail

The Scan to E-mail feature lets you

scan a document and directly send the

image to an e-mail recipient.

Connecting the Machine

The machine is connected using an

Ethernet cable (not included). Please

purchase a straight-through (regular)

cable that supports 10Base-T.

♦This saves you the trouble of scanning

the document into a computer and

sending the scanned file using an e-

mail program.

Connect one end of the cable to the

LAN port on the machine.

♦The scanned document is sent as an

attachment to an e-mail message.

The attached file can be in TIFF or

PDF format.

Requirements

To use Scan to E-mail, you must

♦Have an Internet connection.

♦Have a broadband router or LAN

switch/hub through which you can

connect the machine to the Internet

(the router is usually connected to a

cable modem or DSL modem).

Connect the other end to a LAN port on

your router, switch, or hub.

♦ If you are uncertain which port to

connect the cable to, see the manual

for the router, switch or hub.

A typical setup is shown below.

♦ The connections can be made with all

devices powered on.

WAN port

Internet

LAN cable

Cable/DSL

modem

♦ For other questions about how the

machine should be connected,

consult your Internet service provider.

LAN ports

(Hub/Switch)

LAN cable

Router

Note: The Scan to E-mail function is not

compatible with mail servers that

require security protection (SSL).

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Connecting the Machine

IP address

3 Press

The machine requires an IP address to

communicate on the Internet.

• If the machine has automatically

received an IP address and is able

to communicate, [IP ADDRESS/

DHCP: ON] will appear on the top

line of the display, followed by the IP

address on the bottom line. To show

the machine’s host name, press

If your network is set up to

automatically assign IP addresses, you

do not need to do anything; the

machine will automatically receive an

IP address when it is connected.

Automatic assignment of IP addresses

is normally performed by a DHCP

server, which may be a computer,

router, or other device on the network.

(Most routers used on home networks

contain a DHCP server.)

• If a static IP address has been

entered in the machine and the

machine is able to communicate,

[IP ADDRESS/DHCP: OFF] will

appear on the top line of the display,

followed by the IP address on the

bottom line. To show the machine’s

If your network requires that a static

(permanent) IP address be assigned to

the machine, see Network Settings on

page 25 to enter the IP address and

related information.

host name, press

• If the machine was unable to

receive an IP address automatically,

or if the router locked up after the

machine received an IP address,

[IP ADDRESS/DHCP: FAIL] /

[192.168. 1 .201] will appear.

“192.168. 1 .201“ is an IP address

that is assigned to the machine for

diagnostic purposes when

Checking your IP address and

the connection

To check the machine’s IP address and

verify that the machine is able to

communicate on the network, follow

these steps.

connection fails (it cannot be used

for regular communication).

1 Press ^FUNCTION, then

until

[NETWORK SETTING] appears.

• If a cable has not been connected,

[CHECK CABLE] will appear.

2 Press

, then

to show

• If [NOW CONNECTING / CHECK

[NETWORK INFORMATION]

STOP

LATER] appears, press

to exit,

wait briefly, and then repeat the

procedure again.

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E-mail Settings

If the machine is unable to

communicate...

E-mail Settings

Before the Scan to E-mail function can

be used, you must configure the e-mail

settings.

♦Check the Ethernet cable. Are the

connections secure? Are you using

straight-through (not crossover) cable

that supports 10Base-T?

The e-mail settings specify your

outgoing mail server, as well as your

sender name, sender address, and

other items that appear in the e-mail

message to which scanned image files

are attached.

♦There may be a problem in the router

or other device to which the machine

is connected. Try removing and then

restoring the power to the router (see

the manual for the router).

♦ It is easiest to configure the e-mail

settings in the machine’s Web page.

The machine’s Web page can be

accessed from any computer on the

same network as the machine.

♦If [IP ADDRESS/DHCP: FAIL]

appears, remove and then reinsert the

Ethernet cable plug, and repeat the

procedure to check the machine’s IP

address. If the same message

appears, check the device that acts as

the DHCP server on your network (try

removing and restoring the power). If

your router is your DHCP server,

make sure that DHCP is enabled in

the router settings. If your network

does not have a DHCP server, set a

static IP address as explained on

page 25.

♦ The e-mail settings can also be

configured using the machine’s

operation panel.

Note: If your Internet service provider

requires that you configure “SMTP

Authentication” or “POP before SMTP”

settings, you must use the Web page.

If you do not know your SMTP server

name or the settings that are required,

ask your Internet service provider.

♦If a static IP address has been set,

make sure that the network settings

(page 25) are correct .

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E-mail Settings

Accessing the machine’s Web

page

Using the machine’s operation

panel to configure the settings

To access the Web page, you will need

to know the machine’s host name or IP

address (usually it is most convenient to

use the host name).

Follow the steps below to display the e-

mail settings, and then configure each

setting as explained in the table on the

next page.

To check the machine’s host name or IP

address, follow the procedure in

Checking your IP address and the

connection (page 16), or print the

Network Settings List (page 55).

1 Press ^FUNCTION, then

until

[E-MAIL SETTING] appears.

2 Press

, then

repeatedly

Type in the host name or IP address of

the machine in the Address bar of the

Web browser on your computer.

until the setting that you wish to

configure appears.

3 Press

. (Note: This step is not

The Web page menu will appear. Select

E-mail Setup and configure the

settings. For explanations of the

settings, click Help in the Web page

menu.

necessary for the “FILE FORMAT”

setting.)

4 Enter the required information for

the setting as explained in the table

on the next page.

Note: If the Web page is used while the

machine is in operation (except for voice

calls using the handset), machine

operation may become unstable.

5 After configuring the setting, the

next e-mail setting will appear in the

display. You can configure the next

STOP

setting, or press

to exit.

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E-mail Settings

E-mail settings

Enter the required information for each setting as explained below.

This is done in step 4 of the procedure on the previous page.

♦The sender address and SMTP server settings are required. The other settings are

optional.

♦Use the letter keys to enter text. For information on using the letter keys, see page 6.

♦The e-mail subject, e-mail message, and file format that you enter below are default

settings. They will be used if you do not specify these items at the time of

transmission.

Setting

Description

SENDER

NAME

Enter the sender name that will appear in the e-mail message

(max. of 50 characters). When finished, press

Enter your sender e-mail address (max. of 128 characters). When

finished, press . (Note: Be sure to enter your actual e-mail

SENDER

ADDRESS

address. Return e-mail and undelivered mail reports will be sent to

this address. In addition, some SMTP servers reject outgoing e-

mail if a valid sender e-mail address is not entered.)

E-MAIL

Enter a default subject (max. of 128 characters). When finished,

SUBJECT

press

Enter a default message (max. of 256 characters). When finished,

press

This sets the default format of the file that is created when you

E-MAIL

MESSAGE

FILE FORMAT

scan a document. Press

for TIFF or

for PDF.

Initial setting: TIFF

SMTP SERVER Enter the host name or IP address of your outgoing (SMTP) mail

server (max. of 60 characters). When finished, press

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Storing E-mail Addresses

To store an e-mail address in a

SPEED DIAL

Speed Dial number, press

You can store e-mail addresses in the

A, B, and C keys, in Rapid Keys, and in

Speed Dial numbers.

and enter the desired 2-digit

number (01 to 63).

• If you prefer to have the machine

suggest an available Rapid Key /

Speed Dial number at the end of the

♦An e-mail address stored in a Rapid

Key or the A, B, or C key is selected

by simply pressing that key. A total of

36 Rapid Keys are available.

procedure, press

(Note: Attach the Rapid Key labels as

shown on page 5.)

3 Press

to select E-MAIL.

Display: [E-MAIL # MODE]

♦An e-mail address stored in a Speed

4 Enter the e-mail address with the

letter and number keys (max. of 128

characters).

Dial number is selected by pressing

SPEED DIAL

and entering the 2-digit Speed

Dial number. A total of 63 Speed Dial

numbers are available.

• For information on using the letter

keys, see page 6.

Note: Rapid Keys and Speed Dial

numbers are also used for fax (p. 29).

• To clear a mistake, press

5 Press

Storing an e-mail address

Follow the steps below to store an e-

mail address using the machine’s

operation panel.

6 Enter the name of the recipient

(max. 20 characters).

♦E-mail addresses can also be stored

using the machine’s Web page. To

access the Web page, see page 18.

7 Press

• If you selected a Rapid Key or

Speed Dial number in Step 2, the

display will briefly show [STORED],

and then [NEW NUMBER]. Go to

Step 8.

FUNCTION

1 Press

, then

2 To store an e-mail address in the A,

B, or C key, press the desired key

and go directly to Step 4.

To store an e-mail address in a

Rapid Key, press the desired Rapid

Key.

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Storing E-mail Addresses

• If you did not select a Rapid Key or

Speed Dial number in Step 2, the

display will show the next available

Rapid Key or Speed Dial number. If

that number is acceptable, press

3 Press

CLEAR.

for EDIT or

for

• If you selected CLEAR, go to Step 8.

4 If you selected EDIT, make the

desired changes to the address.

and go to Step 8. If not, press

the desired Rapid Key, or press the

• Press

to move the

SPEED DIAL

A, B, or C key, or press

and

cursor to the character(s) you wish to

change, and then press the

appropriate letter or number key. The

new character will replace the old

character.

enter the desired 2-digit Speed Dial

number, and go to Step 8.

8 Return to Step 2 to store another e-

STOP

mail address, or press

to exit.

• If you do not wish to change the

address, go directly to Step 5.

Editing and clearing stored

e-mail addresses

5 Press

To make changes to a previously stored

e-mail address, or to clear an address,

follow these steps:

6 Make the desired changes to the

name.

• If you do not wish to change the

FUNCTION

1 Press

, then

name, go directly to Step 7.

2 Press the key in which the address

is stored (Rapid Key or A, B, or C

SPEED DIAL

7 Press

key), or press

and enter the

8 Return to Step 2 to edit or clear

STOP

2-digit Speed Dial number in which

the address is stored.

another address, or press

exit.

(You can also press

until the name or address appears

and press

Display: [1=EDIT, 2=CLEAR]

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Scan to E-mail Transmission

RESOLUTION/

RECEPTION MODE

• If desired, press

to set the

resolution and contrast (see p. 27).

Follow the steps below to send a

document to an e-mail recipient.

3 Enter the destination e-mail address

using one of the following methods:

♦The document will be sent as an

attachment to an e-mail message.

• Press

, press

♦You can specify the recipient by

directly entering an e-mail address, or

by selecting an address that has been

stored as explained in the previous

section.

, and enter the address with the

letter and number keys (p. 6). When

finished, press

• If the address has been stored in the

1 Flip up the feeder cover (➊) and

adjust the document guides to the

width of your document (➋).

A, B, or C key, press the key.

• If the address has been stored in a

Rapid Key, press the Rapid Key.

• If the address has been stored in a

SPEED DIAL

Speed Dial number, press

and enter the Speed Dial number.

• To search for a stored address, press

(this eliminates

stored fax numbers from the search),

2 Insert the document face down with

the top edge going in first.

press

until the name

Up to 20 A4-size sheets can be

placed in the feeder at once.

or address appears, and press

• For more information on loading the

document, see page 26.

Note: If [CHECK E-MAIL SETTING]

appears, your SMTP server or

sender address has not been

entered in the e-mail settings (p. 17).

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Scan to E-mail Transmission

4 If you need to select or change any

• FILE NAME: Enter a name for the

of the e-mail options, press

scanned file (max. 40 characters).

and follow Steps

5 and 6 below. (Note that settings

selected here are temporary. To

make permanent changes, see p.

17.)

When finished, press

(If a file name is not entered, the

name “UXB800-yymmddhhmmss”,

where “yymmddhhmmss” is the year,

month, day, hour, minute, and

second the file was created, is

automatically assigned.)

If you do not wish to change the e-

mail options, go directly to Step 7.

• To exit the e-mail options, press

6 When you have finished configuring

and go to Step 7.

the e-mail options, press

. (If the display

shows [PRESS START TO SCAN],

it is not necessary to press

5 Press

until the

desired option appears, and press

(

is not necessary for the

FILE FORMAT setting). Change the

option as explained below (use the

7 Press

to begin transmission.

letter keys to enter text and

to delete text; p. 6).

Note: The recipient may have security

settings in their e-mail program or virus

protection software that prevent the file

attachment from being received or

opened. In this case, ask the recipient

to try changing the settings.

• E-MAIL SUBJECT: Enter a subject

(max. 128 characters). When

finished, press

• E-MAIL MESSAGE: Enter a

message (max. 256 characters).

Sending a message only

When finished, press

You can also send a short e-mail

message without including a

document. Perform Steps 3 through 7

of the above procedure (enter the

message in Step 5). After Step 7,

[SEND W/O DOCUMENT?] /

[1=YES,2=NO,W/T DOC.]

• FILE FORMAT: Press

for TIFF

for PDF. (Make sure the

recipient has an image viewer that

can show images in the selected

format.)

will appear. Press

to select

“YES”. The message will be sent.

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Scan to E-mail Transmission

Error messages

[SERVER NOT FOUND] / [DHCP]

This appears when the machine is

unable to automatically obtain an IP

address. Restart your router or other

device that acts as your DHCP server.

If transmission is not successful

because the machine is unable to

connect to your mail server, one of the

following error messages will appear.

[CABLE DISCONNECTED]

This may appear below any of the

above messages. Check the same

items as in [CONNECTION ERROR]

above.

[CONNECTION ERROR]

This appears when communication

does not take place correctly on your

local network, usually due to a problem

with the cable connections. Make sure

that the cable ends are securely

inserted in the LAN ports. Make sure

that the correct cable is being used and

that the cable is good. Make sure that

your router or hub is powered on.

[SERVER ERROR]

This appears when the machine cannot

connect to your mail server or there is

no response from the mail server.

Make sure the SMTP server setting is

correct (p. 19). If you have configured

“SMTP Authentication” settings or

“POP before SMTP” settings in the

machine’s Web pages, make sure

these settings are correct (p. 17).

If an undelivered mail report is sent

to inform you that your e-mail

message was not successfully

delivered, the report will be sent to

the sender address entered in the e-

mail settings (page 17).

[SERVER NOT FOUND] / [SMTP]

This appears when an incorrect host

name is entered for your SMTP server.

Check the SMTP server setting (p. 19).

[SERVER ERROR] / [SMTP-AUTH]

This appears when your SMTP server

requires SMTP authentication and the

SMTP authentication user name or

password entered in the machine’s

Web page is not correct (p. 17).

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Network Settings

• Three digits must be entered in each

segment of the number (the

Network Settings

segments are separated by periods).

If a segment does not have 3 digits,

enter zeros as needed.

Example: IP address = 192.168.1.2

You must enter: 192.168.001.002

If your network requires that you assign

a static (permanent) IP address to the

machine, follow the steps below to

disable DHCP (automatic IP address

assigment) and configure the network

settings.

• If you make a mistake, press

to move the cursor to the mistake

and enter the correct number.

• Consult your network administrator

for the information that must be

entered. After DHCP is disabled, the

settings that must be configured

appear in the following order (these

settings only appear when DHCP is

set to NO):

IP ADDRESS

SUBNET MASK

DEFAULT GATEWAY

DNS (PRIMARY)

6 When finished entering the number,

press

7 The next setting will appear in the

display. Repeat Steps 4 through 6 to

configure the next setting, or press

STOP

to exit.

DNS (SECONDARY)

1 Press ^FUNCTION, then

until

Initializing the network settings

[NETWORK SETTING] appears.

If you need to return the network

settings to their initial state, follow the

steps below.

2 Press

twice.

[DHCP] will appear.

• Initializing the settings enables

DHCP and clears the IP address

and related settings.

3 Press

for NO (the machine

will not obtain an IP address

automatically).

1 Press ^FUNCTION, then

until

• [IP ADDRESS] will appear.

[NETWORK SETTING] appears.

(If you wish to configure a different

2 Press

twice, then

setting, press

show [INITIALIZE SETTINGS].

4 Press

3 Press

twice.

5 Press the number keys to enter the

required number.

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Transmittable Documents

3. Sending Faxes

have a slick, coated surface should be

photocopied, and the copy loaded in

the feeder.

Transmittable Documents

Minimum document size/weight

♦Documents that are curled or have a

Loading up to 20 sheets at once:

wave-like pattern must be flattened.

148 x 140 mm

52 g/m

Loading the Document

Loading 1 sheet at a time:

70 x 140 mm

Up to 20 A4-size sheets can be placed

in the feeder at once (18 - 28°C, 45% -

65% RH humidity). (If the sheets do not

feed or double feeds occur, reduce the

number of sheets.) The sheets will feed

automatically starting from the bottom

sheet.

52 g/m

Maximum document size/weight

Loading up to 20 sheets at once:

A4 (210 x 297 mm)

80 g/m

♦ To send or copy more than the

maximum number of sheets, place

the additional sheets gently in the

feeder just before the last sheet is

scanned. Do not force the sheets in,

as this may cause double-feeding or

jamming.

Loading 1 sheet at a time:

210 x 356 mm

157 g/m

The maximum scanning width is

208 mm, and the top and bottom 4 mm

of a document cannot be scanned.

♦ For large or thick sheets that must be

loaded one at a time, insert each

sheet into the feeder as the previous

sheet is being scanned. Insert gently

to avoid double-feeding.

Other restrictions

♦The scanner cannot recognise yellow,

greenish yellow, or light blue ink.

1 Flip up the feeder cover (➊) and

adjust the document guides to the

width of your document (➋).

♦Remove all clips, staples, and pins

before loading documents in the

feeder (these will damage the

machine).

♦Ink, glue, or correcting fluid on a

document must be dry before

scanning.

♦Documents which are taped, torn,

smaller than the minimum size,

carbon backed, easily smudged, or

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Resolution and Contrast

2 Place the document face down with

the top edge going in first, and

insert it all the way into the feeder.

Make sure that the roller draws the

document in.

You can adjust the resolution and

contrast before sending a document.

♦The default resolution setting is

STANDARD. The default contrast

setting is AUTO.

♦Adjust the settings each time you

don't want to use the default settings.

Note: The resolution and contrast

settings are only effective for sending;

not for receiving.

• Display: [READY TO SEND] .

3 Adjust the resolution and/or contrast

settings (p. 27), and then dial the

receiving machine (p. 28).

Resolution settings

STANDARD Use STANDARD for

ordinary documents.

Removing a document from the

feeder

This provides the fastest

transmission.

1 Open the cover (➊) and remove the

document (➋).

FINE

Use FINE for documents

containing small letters

or fine drawings.

• Caution: Attempting to remove a

document without opening the cover

may damage the feeder mechanism.

SUPER FINE Use SUPER FINE for

documents containing

very small letters or very

fine drawings.

HALF TONE Use HALF TONE for

photographs and

illustrations. The original

will be reproduced in 64

shades of gray.

2 Close the cover, pressing down

firmly on both front corners.

Contrast settings

AUTO

DARK

Use AUTO for normal

documents.

Use DARK for faint

documents.

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Sending a Fax: Normal Dialling

1 Load the document(s).

♦ Normal Dialling allows you to listen to

the line and make sure the other fax

machine is responding.

• The resolution/contrast cannot be

adjusted unless the document is

loaded.

1 Load the document(s).

RESOLUTION/

RECEPTION MODE

2 Press

one or more times

• If desired, press

to set the

until the desired resolution and

contrast settings appear in the

display.

resolution and/or contrast.

SPEAKER

2 Pick up the handset or press

• The first time you move through the

list of resolution settings, the contrast

setting AUTO will appear next to

each resolution setting. The second

time you move through the list, the

contrast setting DARK will appear.

Listen for the dial tone.

3 Dial the fax number of the receiving

machine (press the number keys).

• If you are on a Flash-type PBX and

are dialling out, press

, wait for

Note: In order to transmit in SUPER

FINE resolution, the receiving machine

must also have that resolution. If not,

your machine will automatically step

down to FINE.

the connection to the outside line,

and then dial the number.

4 Wait for the connection. You will

either hear a fax tone or the other

person will answer.

If you prefer to use FINE for the

default resolution setting, change the

“FINE PRIORITY” setting (p. 49).

• If the other person answers, ask

them to press their Start key (if you

pressed ^SPEAKER, pick up the handset

to speak with them). The receiving

machine will issue a fax tone.

Sending a Fax: Normal Dialling

5 When you hear the fax tone, press

With Normal Dialling, you pick up the

handset (or press ^SPEAKER) and dial by

. Replace the handset.

pressing the number keys.

• If the transmission is completed

successfully, the machine will beep

once.

♦If a person answers, you can talk with

them through the handset before

sending the fax.

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Sending a Fax: Auto Dialling

Storing fax and phone numbers

• If an error occurs, the machine will

beep three times and print a

Transaction Report to inform you of

the problem (p. 56).

Follow the steps below to store a fax or

phone number using the machine’s

operation panel.

Note: If the transmission is

♦ Fax/phone numbers can also be

stored using the machine’s Web

page. To access the Web page, see

page 18.

unsuccessful and the display shows

[DOCUMENT JAMMED], remove the

document as explained on page 67.

FUNCTION

1 Press

, then

Sending a Fax: Auto Dialling

2 To store a number in a Rapid Key,

press the desired Rapid Key.

To store a number in a Speed Dial

SPEED DIAL

You can store your most frequently

dialled fax and phone numbers in Rapid

Keys and Speed Dial numbers.

number, press

and enter the

♦A number stored in a Rapid Key is

dialled by simply pressing the Rapid

Key. A total of 36 Rapid Keys are

available. (Note: Attach the Rapid Key

labels as shown on page 5.)

desired 2-digit number (01 to 63).

Display: [SELECT DEST. TYPE]

• If you prefer to have the machine

suggest an available Rapid Key /

Speed Dial number at the end of the

♦A number stored in a Speed Dial

SPEED DIAL

procedure, press

number is dialled by pressing

the 2-digit Speed Dial number, and

3 Press

to select “FAX”.

Display: [FAX # MODE]

then

. A total of 63 Speed Dial

numbers are available.

4 Enter the fax or phone number with

the number keys (max. of 32 digits).

(Note: A space cannot be entered.)

Note: E-mail addresses can also be

stored in Rapid Keys and Speed Dial

numbers (see page 20).

• To clear a mistake, press

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Sending a Fax: Auto Dialling

• If a pause is required between any of

5 Press

the digits to access a special service

or an outside line, press ^FUNCTION. The

6 Enter the name of the destination

(max. 20 characters).

pause appears as a hyphen (two

seconds per pause). Several pauses

can be entered in a row.

• For information on using the letter

keys, see page 6.

• If you are on a Flash-type PBX and

are storing a number for an outside

7 Press

FUNCTION

line, press

, press

to insert

• If you selected a Rapid Key or

Speed Dial number in Step 2, the

display will briefly show [STORED],

and then [NEW NUMBER]. Go to

Step 8.

a pause, and then enter the fax or

voice number. (When you dial the

auto-dial number, you will

automatically dial out without the

• If you did not select a Rapid Key or

Speed Dial number in Step 2, the

display will show the next available

Rapid Key or Speed Dial number. If

that number is acceptable, press

need to press the

key.)

• If you are on a PBX that requires

dialling a number to dial out and are

storing a number for an outside line,

FUNCTION

enter the number, press

and go to Step 8. If not, press

the desired Rapid Key, or press

insert a pause, and then enter the

number of the receiving machine.

(When you dial the auto-dial number,

you will automatically dial out without

the need to dial the number for an

outside line.)

SPEED DIAL

and enter the desired 2-digit

Speed Dial number, and go to Step

8 Return to Step 2 to store another

STOP

number, or press

to exit.

• To confirm that an auto-dial number

has been stored correctly, print out

the Destination List as explained on

page 55.

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Sending a Fax: Auto Dialling

Editing and clearing auto-dial

numbers

6 Make the desired changes to the

name.

To make changes to a previously stored

auto-dial number, or clear a number,

follow these steps:

• Press

to move the

cursor to the letter or letters you wish

to change, and then press the

appropriate letter key. The new letter

will replace the old letter.

FUNCTION

1 Press

, then

2 Press the Rapid Key (or press

• If you do not wish to change the

SPEED DIAL

name, go directly to Step 7.

and enter the 2-digit Speed

Dial number) of the number that you

want to edit or clear. (You can also

7 Press

8 Return to Step 2 to edit or clear

press

until the

STOP

another number, or press

exit.

number appears and press

Display: [1=EDIT, 2=CLEAR]

Using an auto-dial number to

send a fax

3 Press

“CLEAR”.

for “EDIT” or

for

1 Load the document(s).

• If you selected “CLEAR”, go to Step

RESOLUTION/

RECEPTION MODE

If desired, press

to set the

resolution and/or contrast.

4 If you selected “EDIT”, make the

desired changes to the number.

2 Select the fax number using one of

the methods below:

• Press

to move the

• Rapid Key Dialling: If the number is

stored in a Rapid Key, press the

Rapid Key.

cursor to the digit or digits you wish

to change, and then enter the new

digit. The new digit will replace the

old digit.

• If you do not wish to change the

number, go directly to Step 5.

5 Press

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Sending a Fax: Auto Dialling

Making a voice call with an auto-dial

number

• Speed Dialling: If the number is

stored in a Speed Dial number, press

SPEED DIAL

Rapid Key Dialling: Lift the handset

and enter the Speed Dial

and press the Rapid Key.

number with the number keys. Make

sure the correct destination appears

STOP

Speed Dialling: Lift the handset, press

^{SPEED DIAL}, and enter the 2-digit Speed Dial

in the display (if not, press

), and

number with the number keys.

then press

Search Dialling: Press

• Search Dialling: Press

until the name or number of the other

party appears, and lift the handset.

(You can also lift the handset first,

search for the number, and then press

until the name or number of

the other party appears in the

display, and press

Sending a fax by Direct Keypad

Dialling

3 Dialling and transmission will take

place automatically.

Use this method to dial a full fax

number without using the handset .

STOP

• To cancel transmission, press

1 Load the document(s).

• If the transmission is completed

successfully, the machine will beep

once.

RESOLUTION/

RECEPTION MODE

• If desired, press

to set the

resolution and/or contrast.

• If an error occurs, the machine will

beep three times and print a

Transaction Report to inform you of

the problem (p. 56).

2 Enter the number of the receiving

machine with the number keys.

• If a pause is required between any of

the digits to access a special service

or an outside line, press ^FUNCTION. The

pause will appear as a hyphen (two

seconds per pause). Several pauses

can be entered in a row.

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Sending a Fax: Auto Dialling

3 If you are sending a fax, press

• If you are on a Flash-type PBX and

are dialling out, press

, press

. Dialling begins.

FUNCTION

If you are making a phone call, lift

the handset. Dialling begins.

to insert a pause, and then

enter the number of the receiving

machine.

Note: If the transmission is

unsuccessful and [DOCUMENT

JAMMED] appears in the display,

remove the document as explained on

page 67.

• If you are on a PBX and must dial a

number to dial out, enter the number,

FUNCTION

press

to insert a pause, and

then enter the number of the

receiving machine.

Automatic redialling

If you use auto dialling (including Direct

Keypad Dialling) to send a fax and the

line is busy, the machine will

3 Check the display. If the number

shown is correct, press

automatically make three redial

attempts at intervals of five minutes.

• If the number is not correct, press

During this time, [RECALLING] will

appear in the display, followed by the

attempt number. You will not be able to

dial any other locations while the

message appears.

STOP

to clear the incorrect digits, and

then re-enter the correct digit(s).

Redial

♦ To clear the message and stop

You can automatically redial the last

number dialled on the machine.

STOP

automatic redialling, press

1 Load the document(s).

Under certain conditions, automatic

redialling may stop before three

redialling attempts are made.

RESOLUTION/

RECEPTION MODE

• If desired, press

to set the

resolution and/or contrast.

2 Press

once. Make sure the

display shows the number you wish

to dial.

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Batch Page Numbering

Sending a Fax From Memory

Use this feature to add a slash and the

total number of pages to each page

number on transmitted fax pages (for

example, "P. 1/5", "P.2/5", etc.). This

allows the recipient to check for missing

pages.

To increase transmission speed, you

can send a fax through the machine’s

memory. After transmission, the fax is

automatically cleared from memory.

Note: If a power failure occurs while

sending a fax from memory, you must

repeat the operation.

1 Load the document(s).

To send a fax through memory, load the

2 Press ^FUNCTION, then

to show

document, press

, and dial using

[PAGE COUNTER].

one of the methods below. (Note that

an e-mail destination cannot be

selected.)

3 Press

Display: [ENTER # (01 - 99)]

♦Press a Rapid Key.

4 Enter the total number of pages

(“01” to “99”) with the numeric keys.

♦Press ^{SPEED DIAL}, enter a 2-digit Speed

Example: 5 pages

RESOLUTION/

RECEPTION MODE

Dial number, and press

5 If desired, press

to set the

resolution and/or contrast.

♦Enter the fax number with the number

keys and press

6 Dial the receiving machine and

send the fax.

• To cancel a batch number entry,

remove the document from the

STOP

♦Press

repeatedly to select an

feeder or press

auto-dial number and press

• If the number of pages actually

transmitted is not the same as the

batch number entered, an alarm will

sound and [PAGE COUNT ERROR]

will appear in the display. “PAGE E.”

will also appear in the NOTE column

of the Transaction Report if printed.

♦Press

once to select the last

number dialled and press

If [MEMORY FULL] appears, see If

the memory becomes full on page 40.

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TEL/FAX Mode

4. Receiving Faxes

TEL/FAX Mode

Using AUTO Mode

To select TEL/FAX mode, press

To select AUTO mode, press

RESOLUTION/

RECEPTION MODE

(with no document in the

feeder) until [TEL/FAX] appears in

feeder) until [AUTO] appears in the

the display.

display.

When the reception mode is set to TEL/

FAX, the machine automatically

answers all calls on four rings (the

number of rings is fixed). After

answering, the machine monitors the

line for about five seconds to see if a

fax tone is being sent.

In AUTO mode, the machine

automatically answers all calls on two

rings and receives incoming faxes.

♦If you pick up the handset before the

machine answers, you can talk to the

other party and receive a fax as

explained in Using MANUAL Mode

on page 36.

♦If the machine detects a fax tone (this

means that the call is an

automatically dialled fax), it will

automatically receive the fax.

To change the number of rings on

which the machine answers calls in

AUTO mode, change the “NUMBER

OF RINGS” setting (p. 49).

♦If your machine doesn't detect a fax

tone (this means that the call is a

voice call or manually dialled fax), it

will make a special ringing sound for

15 seconds to alert you to pick up the

machine’s handset (to change the

number of seconds, see p. 49 and

“PSEUDO RING DURATION” on p.

50). If you don't answer within this

time, the machine will send a fax tone

to the other machine to allow the

calling party to send a fax manually.

The machine automatically reduces

received faxes as needed to fit the

paper. If you prefer to have all faxes

printed at full size, change the

“RECEIVE RATIO” setting (pp. 49

and 53).

Note: Only the machine will make the

special ringing sound. An extension

phone will not ring after the machine

initially answers the call.

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Using MANUAL Mode

Answering with an extension

phone

Using MANUAL Mode

To select MANUAL mode, press

Important: If a document is loaded in

the machine’s feeder, remove it before

performing the steps below.

RESOLUTION/

RECEPTION MODE

(with no document in the

feeder) until [MANUAL] appears in

the display.

1 Answer the extension phone when it

rings.

In MANUAL mode, you must answer all

calls (even faxes) by picking up the

machine’s handset or an extension

phone connected to the same line.

2 If you hear a soft fax tone, wait until

the machine responds (the

extension phone will go dead), then

hang up.

Answering with the machine’s

handset

3 If the machine doesn't respond, or if

the other party first talks to you and

then wants to send a fax, press

Important: If a document is loaded in

the machine’s feeder, remove it before

performing the steps below.

once and

twice on the

extension phone (only on a tone dial

phone). This signals the machine to

begin reception. Hang up.

1 When the machine rings, pick up the

handset.

• The above step is necessary if you

have set the “FAX SIGNAL RX”

setting to NO (pp. 49 and 51).

2 If you hear a fax tone, wait until the

display shows [RECEIVING] and

then replace the handset.

• To use a number other than “5” to

start fax reception, change the “FAX

REMOTE #” setting (see page 49).

• If [RECEIVING] does not appear (or

if you have set the Fax Signal

Receive setting to NO (pp. 49, 51)),

press

to begin reception.

3 If the other party first speaks with

you and then wants to send a fax,

press

after speaking. (Press

before the sender presses their

Start key.)

• When [RECEIVING] appears in the

display, hang up.

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Reception to Memory

Memory capacity

Reception to Memory

When Secure Receive is activated (p.

46), the number of pages that can be

held in memory is approximately 100.

The pages will be retained in memory

even if the power is turned off or a

power failure occurs.

Incoming faxes will be received to

memory when printing is not possible,

such as when the machine runs out of

paper, the print cartridge needs

replacement, or the paper jams.

When you have received a fax in

When Secure Receive is not activated,

the number of pages that can be held

in memory is approximately 250.

memory, [FAX RX IN MEMORY] will

appear in the display, alternating with a

message that indicates the problem.

Caution: When Secure Receive is not

activated, any faxes held in memory

will be erased if the power is turned off

or a power failure occurs.

When you resolve the problem, the

stored faxes will automatically print out.

♦If you received faxes to memory

because the machine ran out of

paper, be sure to add paper that is

the same size as the paper

previously used, or the fax print-out

size will not match the size of the

printing paper.

♦If faxes held in memory are erased, a

CLEAR REPORT will print when the

power is restored. This provides

information about the erased faxes,

including the fax numbers of the

transmitting machines if available.

Note: If 100 pages or more are stored

in memory (the display shows 40% or

higher memory use when

pressed), fax and e-mail transmission

may not be possible. Transmission will

be possible after the faxes in memory

are printed out.

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5. Making Copies

The machine can be used as a

convenience copier. Follow the steps

below to make copies.

3 When you are ready to begin

COPY/HELP

copying, press

Sorting copies

If [MEMORY FULL] appears...

The machine is initially set to not sort

copies. If you wish to have copies

sorted as shown below, change the

“SORT COPY” setting to YES (pp. 49

and 53).

If you place many originals in the

feeder, the memory may become full

before all pages can be scanned (the

display will show [MEMORY FULL]). If

this happens, only the pages that were

scanned will be copied and the

Originals

remaining pages will automatically feed

out. Repeat the copy procedure for the

remaining pages, including the page

that was being scanned when the

memory became full.

Sorted ^{(SORT COPY)}

Not sorted (MULTI COPY)

Example: Two copies

each of three originals

Note: It may not be possible to make a

copy of an original if a high resolution

setting is used and/or the original

contains so much detailed content that

the memory becomes full before

scanning finishes.

1 Load the document(s). (Maximum

of 20 A4-size sheets.)

RESOLUTION/

RECEPTION MODE

• If desired, press

to set the

resolution and/or contrast.

2 Select the following copy settings as

needed:

• Enlarge/reduce: Press

to select 100%, 125%, 135%,

200%, 70%, 88% or 94%.

Default setting: 100%.

• Number of copies per original:

Enter a number from 1 to 99.

Default setting: 1

Example: Press

for two copies

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Broadcasting

6. Special Functions

Broadcasting

5 Press

destination.

to enter the

You can send the same document to as

many as 20 fax or e-mail destinations in

just one operation.

6 Repeat Steps 4 and 5 for each of

the other desired destinations

(maximum of 20).

♦ The destinations must be all fax or all

e-mail. It is not possible to mix fax

and e-mail destinations.

• You can press

to scroll

through and check your entered

destinations. To delete a

♦ Only destinations stored in Rapid

Keys and Speed Dial numbers can be

selected. (It is not possible to enter a

full fax number or e-mail address.)

destination, press

appears.

when it

7 When you have finished selecting

destinations, press

1 Load the document(s).

RESOLUTION/

RECEPTION MODE

• If desired, press

resolution and/or contrast.

to set the

• If you are broadcasting to fax

destinations, transmission will

begin.

B'CAST

2 Press

• If you are broadcasting to e-mail

3 Press

to broadcast to FAX

to broadcast

to E-MAIL destinations.

destinations, you can press

destinations, or

to select e-mail

options (see Steps 4 to 6 on page

23). When you are ready to begin

4 Select a destination using one of

the following methods:

transmission, press

• Press a Rapid Key.

• For fax, a Transaction Report is

automatically printed out after

Broadcasting is completed. If any

destinations in the "Note" column of

the report are marked "Busy" or

have a communication error code,

you will need to send the document

to those destinations again.

SPEED DIAL

• Press

and enter a 2-digit

Speed Dial number.

• Press

until the

desired destination appears in the

display.

• Press

destination).

, or

(only for an e-mail

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Broadcasting

• If the group is an e-mail group, you

can press to

select e-mail options (see Steps 4 to

6 on page 23). When you are ready

If the memory becomes full...

If the memory becomes full during

scanning, [MEMORY FULL] will

appear in the display.

to begin transmission, press

♦Press

to send the pages

Storing destinations in Group

Keys

which have been stored up to that

point in memory (the remaining

pages will automatically feed out).

After transmission, the memory will

be cleared and you can send the

remaining pages. You will also need

to send the page which was being

scanned when the memory filled

up.

Follow the steps below to store a group

of destinations in a Group Key.

♦ Rapid Keys 33/G1 and 34/G2 can be

used as Group Keys. A key cannot be

simultaneously programmed as both

a Group Key and a Rapid Key.

♦ Up to 20 fax or e-mail destinations

♦ To cancel the entire transmission,

can be stored in one Group Key.

STOP

press

♦ The destinations must be all fax or all

e-mail. It is not possible to mix fax and

e-mail destinations.

Broadcasting using a Group

Key

♦ Only Rapid Key and Speed Dial

numbers can be stored in a Group

Key. Full numbers cannot be stored.

If the destinations to which you want to

broadcast have all been stored in one

Group Key (see Storing numbers in

Group Keys which follows), you can

perform the broadcast operation using

the following simplified procedure:

1 Press ^FUNCTION, then

until

[ENTRY MODE] appears.

1 Load the document(s).

2 Press

, then

until

RESOLUTION/

RECEPTION MODE

[GROUP ENTRY] appears.

• If desired, press

to set the

resolution and/or contrast.

3 Press

(SET) to store a group.

(CLEAR) to clear a

2 Press the appropriate Group Key

(Press

group.)

33/G1

34/G2

(

• If [GROUP SPACE FULL] appears,

both keys have already been

• If the group is a fax group,

transmission will begin.

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Caller ID (Requires Service)

programmed. Clear one of the keys

and then store a group.

8 When you have finished entering

the destinations, press

4 Press the Group Key that you want

33/G1

34/G2

STOP

to use (

). (If you are

9 Press

to exit.

clearing a Group Key, press the

Group key that you want to clear

and go to Step 8.)

• If [ALREADY STORED] or [RAPID #

STORED] appears, the key has

already been programmed. Clear the

key or try the other Group Key.

Caller ID (Requires Service)

Important: To use this function, you

must subscribe to a Caller ID service

from your phone company. The

machine may not be compatible with

some Caller ID services.

5 Select a destination using one of the

following methods:

• Press a Rapid Key.

SPEED DIAL

• Press

and enter a 2-digit

If you subscribe to a Caller ID service,

you can have the machine show the

name and number of the caller when

you receive a call.

Speed Dial number.

• Press

until the

desired destination appears in the

display.

1 Press ^FUNCTION, then

until

[OPTION SETTING] appears.

• Press

destination).

6 Press

, or

(only for an e-mail

2 Press

, then

until

[CALLER-ID] appears.

to enter the destination.

3 Press

(YES) to turn on Caller

ID. (To turn off Caller ID, press

and go to Step 7.)

7 Repeat Steps 5 and 6 for each of

the other desired destinations

(maximum of 20).

STOP

4 Press

to exit.

• You can press

to scroll through

and check your entered destinations.

To delete a destination, press

when it appears.

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Caller ID (Requires Service)

Note: Some caller ID services may not

provide the name of the caller. In this

case, only the phone number will

appear when you receive a call.

♦ The Caller ID list can also be printed.

See page 55.

1 Press

until [<REVIEW

Display messages

CALLS>] appears.

One of the following messages will

appear while the machine rings if caller

information is not available.

2 Press

to scroll

through the list.

STOP

SERVICE

No caller information was

received. Make sure that

your service has been

activated.

• To exit the list, press

3 To dial a number, display the

number and:

CALLER-ID Noise on the telephone

ERROR

• Fax: Load the document and press

line prevented reception of

caller information.

. Transmission will begin.

OUT OF

AREA

The call was made from an

area which does not have

Caller ID service, or the

service is not compatible

with your service.

• Voice call: Pick up the handset.

Dialling will begin automatically.

Deleting calls from the list

PRIVATE

CALL

Caller information was not

provided at the caller’s

request.

To delete a single call from the list,

display the call and press

To delete all calls from the list, hold

down for 3 seconds while viewing

any number in the list.

Caller ID list

The machine keeps a log of the most

recent 30 calls and faxes you have

received (the Caller ID list). You can

view the list and automatically dial a

number from the list.

Blocking voice calls

If you have turned on Caller ID, the Anti

Junk Fax function will block voice calls

as well as faxes from your specified Anti

Junk Number (see page 43).

♦The list is only available if you have

Caller ID service and have turned on

the Caller ID function.

♦After you have received 30 calls, each

new call will delete the oldest call.

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Blocking Unwanted Faxes

Duplex Scanning

Blocking Unwanted Faxes

The Anti Junk Fax function blocks

reception of faxes from a fax number

that you specify.

Duplex Scanning is convenient for

transmitting or copying two-sided

documents. When this function is

selected, you simply feed all pages of

the document through the machine

once, turn the stack of pages over, and

feed the stack through again. The

machine will automatically sort the

pages into the correct order (front of 1st

page, back of 1st page, front of 2nd

page, back of 2nd page, etc.).

To use this function, enter the fax

number that you want to block. Only one

number can be entered.

1 Press ^FUNCTION, then

until

[ENTRY MODE] appears.

♦Note that any blank sides must be

included when scanning the pages (if

the number of pages is not equal

each time the machine scans the

stack, an error will result).

2 Press

, then

until [ANTI

JUNK #] appears.

3 Press

Junk number.

(To clear a previously stored

(SET) to store an Anti

1 Load the documents. Make sure the

pages are placed front-side down,

with the first page on the bottom.

number, press

go to Step 5.)

(CLEAR) and

RESOLUTION/

4 Enter the number with the number

RECEPTION MODE

• If desired, press

to set the

keys (max. 20 digits).

resolution and/or contrast.

5 Press

DUPLEX

2 Press

and then

STOP

6 Press

to exit.

3 Perform all steps of the desired copy

or transmission operation.

• When a fax is blocked (or when a

voice call is blocked if you are using

the Caller ID function), a transaction

report (page 56) will print to inform

you (unless “TRANSACTION LIST”

on page 50 is set to “NEVER

PRINT”).

4 When all pages of the document

have been scanned, turn the stack

over (do not change the page order)

and load the stack again.

5 Press

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Fax Forward to E-mail

1 Press ^FUNCTION, then

until

[RCV FAX TO E-MAIL] appears.

You can have incoming faxes from

specified fax numbers (or all fax

numbers) automatically converted to e-

mail and forwarded to designated e-mail

recipients.

2 Press , then to show

[FORWARDING ADDRESS] /

[1=SET, 2=CLEAR]

♦This provides a convenient means of

forwarding received faxes to someone

who is out of the office.

3 Press

to select “SET”.

• To clear a previously stored group,

press

♦This function can also be used to

send copies of all received faxes to an

administrator for centralized

document storage.

4 Enter a 2-digit number from “01” to

“10” (this number is used to identify

the group you will store).

Storing (or clearing) groups of

originating fax numbers and

forwarding e-mail addresses

• If you are clearing a group, enter the

2-digit number of the group you wish

to clear and go to Step 8.

To use the Fax Forward to E-mail

function, you must first store one or

more groups of originating fax numbers

and forwarding e-mail addresses.

5 Enter the originating fax number.

Enter without “+” or spaces.

• If you wish to have faxes from all

originating fax numbers forwarded,

go directly to Step 6 without entering

a fax number.

♦One originating fax number and one

forwarding e-mail address can be

stored in each group. When a fax is

received, the machine will check each

stored group, and if the originating

number of the received fax matches a

fax number in one of the groups, the

machine will forward the fax to the e-

mail address in that group.

6 Press

7 Enter the e-mail address to which

you wish to have the faxes

forwarded.

• For information on using the letter

♦You can also omit entry of an

originating fax number in a group and

have faxes from all originating fax

numbers forwarded to the e-mail

address.

keys, see page 6.

8 Press

9 Return to Step 4 to store (or clear)

STOP

♦Up to 10 groups can be stored.

another group, or press

to exit.

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Fax Forward to E-mail

Activating (and deactivating)

Fax Forward to E-mail

Printing a report

The machine is initially set to print a fax

forwarding report only when a

fowarding error occurs. If you would like

the machine to print a report each time

it forwards a received fax, follow the

steps below.

After you have stored one or more Fax

Forward to E-mail groups, follow the

steps below to activate the Fax Forward

to E-mail function.

1 Press ^FUNCTION, then

until

1 Press ^FUNCTION, then

until

[RCV FAX TO E-MAIL] appears.

2 Press

, then

until

3 Press

to select “ON”.

[REPORT SETTING] appears.

• To turn off Receive Fax to E-mail,

3 Press

to print a report only when an error

occurs, or (ALWAYS PRINT)

(PRINT ERROR ONLY)

press

STOP

to print each time a fax is forwarded.

4 Press

to exit.

STOP

4 Press

to exit.

Printing forwarded faxes

The machine is initially set to not print

received faxes that are forwarded. If you

want the machine to print forwarded

faxes, follow the steps below.

1 Press ^FUNCTION, then

until

[RCV FAX TO E-MAIL] appears.

2 Press

, then

until [PRINT

RECEIVED FAX] appears.

3 Press

to select YES (print

forwarded faxes) or

NO.

to select

STOP

4 Press

to exit.

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Secure Receive

Activating Secure Receive

Follow the steps below to activate

Secure Receive.

To prevent others from viewing or taking

your received faxes, use the Secure

Receive function. When this function is

activated, received faxes are held in

memory without being printed. To print

the faxes, a 4-digit “secure code” must

be entered.

• Secure Receive cannot be activated

unless a secure code has been set.

SECURE

1 Press

, then

until

[ACTIVATE SECURE RCV.] appears.

Note: When Secure Receive activated,

the number of pages that can be held in

memory is approximately 100. (When

Secure Receive is not activated,

2 Press

3 Press

to select “YES”.

approximately 250 pages can be held.)

STOP

Setting a secure code

4 Press

to exit.

The secure code is used to print

received faxes. Follow the steps below

to set a secure code.

Printing received faxes

When the memory is holding one or

more received faxes, [RECEIVED

SECURE FAX] will appear in the

display. Follow the steps below to print

the faxes.

• The secure code can be any 4-digit

number.

SECURE

1 Press

, then

until

[SECURE # SET] appears.

SECURE

1 Press

until [SECURE DATA

PRINT] appears.

2 Press

3 Enter a 4-digit secure code.

3 Enter the 4-digit secure code.

4 Press

• The machine will print the secure

code for your records.

• Printing will begin.

• Take care not lose the print-out or

forget the code. In the event that you

forget the code and have kept no

record, contact your dealer or

• If the wrong code is entered,

[WRONG SECURE #] will appear.

Go back to Step 3.

nearest SHARP service centre.

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Secure Receive

Deactivating Secure Receive

Clearing the secure code

If you need to deactivate Secure

Receive (faxes will be automatically

printed when received), follow the steps

below.

To clear the secure code, follow the

steps below.

• Secure Receive must be deactivated

before you can clear the secure

code.

SECURE

1 Press

, then

until

[ACTIVATE SECURE RCV.] appears.

SECURE

1 Press

, then

until

[SECURE # CLEAR] appears.

2 Press

3 Press

to select “NO”.

3 Enter the 4-digit secure code.

4 Enter the 4-digit secure code.

4 Press

5 Press

• The display will briefly show

[CLEARED] and then the date and

time.

• The display will briefly show [NO

SELECTED] and then the date and

time.

• If the wrong code is entered,

[WRONG SECURE #] will appear.

Go back to Step 3.

• If the wrong code is entered,

[WRONG SECURE #] will appear.

Go back to Step 4.

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PBX Operations

Transferring calls

1 During the telephone conversation,

If the machine is connected to a PBX,

you can use it to perform the following

operations:

press

. This puts the original

caller on hold.

Making enquiry calls: During a call,

you can put the original caller on hold,

make a further call to a third party, and

then go back to the original caller.

2 When you hear the dial tone, dial

the number to which you want to

transfer the call. When the other

party answers, hang up, and the call

will be transferred.

Transferring calls: You can transfer a

call to another number on the same

PBX without operator assistance.

• If the other party does not answer,

press

again to return to the

original caller.

Making enquiry calls

1 During the telephone conversation,

press

. This puts the original

caller on hold.

2 When you hear the dial tone, dial

the number of the third party for the

enquiry call.

3 When you have finished the enquiry

call, you will be automatically

returned to the original caller as

soon as the third party hangs up.

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Option Settings

7. Option Settings and Print Settings

The option settings and print settings

allow you to customize the operation of

the machine to better suit your needs.

2 Press

, then

repeatedly

until the desired setting appears.

The option settings are related to

general operation. The print settings are

related to printing.

• The option settings and print settings

are described in the tables below

and on the following pages.

The option settings and print settings

have been initially configured at the

factory. To change a setting, follow the

steps below to display the desired

setting, and then change the setting as

explained in the tables that follow.

3 Enter a selection for the setting by

pressing the number keys as

explained in the table.

4 After entering a selection, the

subsequent option/print setting will

appear in the display. To exit the

STOP

1 Press ^FUNCTION, then

until

settings, press

[OPTION SETTING] or [PRINT SET-

UP] appears.

Option Settings

Make a selection for the displayed setting as explained below.

This is done in step 3 of the above procedure.

Setting

Description

FINE PRIORITY This is used to change the default resolution for faxing from

STANDARD to FINE. Press

(YES) to select FINE, or

(NO) to select STANDARD.

Initial setting: NO (STANDARD)

NUMBER OF

RINGS

This is used to set the number of rings on which the machine

answers calls when the reception mode is set to AUTO. Enter any

number from 2 to 5.

Initial setting: 2 rings.

FAX REMOTE #

This is used to set the number that is pressed (followed by

twice) on an extension phone to start fax reception. Enter any

number from 0 to 9.

Initial setting: 5

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Option Settings

TRANSACTION This sets the condition for printing transaction reports (see page

LIST

56). Press a number key as follows:

(ALWAYS PRINT): Print after every fax transmission,

reception and error.

(ERROR/MEMORY): Print only after an error or memory

operation.

(SEND ONLY): Print after every fax transmission.

(ERROR ONLY): Print only when an error occurs.

(NEVER PRINT): Never print.

Initial setting: ERROR ONLY

PSEUDO RING This sets the duration of the special ringing sound that alerts you

DURATION

to voice calls and manually dialled faxes in TEL/FAX reception

mode. Press a number key as follows:

15 seconds

30 seconds

60 seconds

120 seconds

Initial setting: 15 seconds

FLASH

SELECT

This setting is used when the machine is connected to a PBX and

the PBX uses the “Flash” method to connect to an outside line.

Press

(SHORT TIME) if your PBX line is a normal line, or

(LONG TIME) if your PBX is a high-speed line.

Note: This setting is normally only used in Germany. In other

countries, you can try changing the setting if you encounter

difficulty with the default setting.

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Option Settings

FAX SIGNAL

The machine will automatically begin reception if you hear a soft

fax tone after answering a call on the machine’s handset or an

extension phone. If you use a computer fax modem to send

documents on the same line, you must turn this function off in

order to prevent the machine from mistakenly attempting to

receive documents from the computer fax modem. Press

(YES) to turn on the the automatic reception function, or

(NO) to turn off the function. If you select NO, you must start

reception manually by pressing

on the machine each time

you hear a soft fax tone after answering a call.

Initial setting: YES

CALLER-ID

If you subscribe to a Caller ID service from your phone company,

use this setting to have the ID of the caller appear in the display

each time you receive a call. For more information, see page 41.

Initial setting: NO

AUTO PRINT

OUT

Press

(YES) to have the machine automatically print an

Activity Report once every 30 send/receive operations. (The

report can still be printed manually at any time.) Press

(NO)

to turn off Auto Print Out.

Initial setting: NO

ECM MODE

Press

(YES) to have any distortions in a transmission due to

noise on the telephone line automatically corrected before print-

out at the receiving end. This is only effective when the other

machine has ECM as well. Press

(NO) to turn off ECM

mode. (When there is considerable noise on the line, you may find

that ECM slows transmission. Turning off ECM mode may

increase transmission speed.)

Initial setting: YES

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Option Settings

DIAL TONE

DETECTION

Press

(YES) to have the machine verify the presence of a

dial tone on the line before automatic dialling. Press

(NO) to

turn this function off.

Note: If you select YES and find that the machine is unable to dial,

change the setting to NO.

Initial setting: NO

KEY TONE

Press

(ON) to have the machine sound a beep each time a

key is pressed on the operation panel (this confirms that the key

has been correctly pressed). Press

(OFF) to turn off the

beep sound.

Initial setting: ON

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Print Settings

Make a selection for the displayed setting as explained below.

This is done in step 3 of the procedure on page 49.

Setting

Description

RECEIVE

RATIO

Press

(AUTO) to have the machine automatically reduce the

size of received faxes to fit the size of the printing paper. This

ensures that the edges of a fax are not cut off. (Note: AUTO may

not operate if the received fax is too long, contains many fine

graphics or images, or is sent at high resolution. In this case, the

remainder of the fax will be printed on a second page.) Press

(100%) to have all faxes printed at full size (if a fax is too

long to fit on the paper, the remainder will be printed on a second

sheet; note that the cut-off point may occur in the middle of a line).

Initial setting: AUTO

SORT COPY

This setting determines whether or not copies are collated (sorted

into sets) when multiple copies of each original page are made.

Press

(YES) to have copies automatically sorted, or

(NO) to have copies grouped by page.

Initial setting: NO

INK SAVE

MODE

To use less ink and speed up ink drying time when printing faxes

and copies, press

(ON) to turn on Ink Save Mode. If you

prefer a higher quality image, press

(OFF) to turn off Ink

Save Mode.

Initial setting: OFF

QUALITY

MODE

To have the machine print higher quality images by printing slowly

when the resolution is set to HALF TONE, press (YES) to

turn on Quality Mode. If you prefer faster printing at the expense of

slightly reduced image quality when using HALF TONE, press

(NO) to turn off Quality Mode.

(Note: This setting does not affect the amount of ink used.)

Initial setting: YES

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Print Settings

ALIGN

CARTRIDGE

This is used to align the print cartridge to improve print quality.

See page 58.

CLEAN

NOZZLES

This is used to clean the print cartridge nozzles if print quality is

not satisfactory after aligning the print cartridge. See page 58.

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8. Printing Lists

You can print lists showing settings and

information entered in the machine.

• GROUP LIST: This shows the

destinations that are stored in the

Group Keys (p. 40).

1 Press ^FUNCTION, then

until

• SETUP LIST: This shows your

currently entered sender’s name,

sender’s number, and anti-junk fax

number, your current selections for

the option settings, print setup, and

receive faxes to e-mail, and a

sample of the header printed at the

top of every fax page you transmit

(HEADER PRINT).

[LISTING MODE] appears.

2 Press

3 Press

until the

desired list (see below) appears.

• ACTIVITY LIST: This report shows

information on your most recent

transmissions and receptions

(combined maximum of 30). The

headings are the same as in the

Transaction Report (see the next

section). The logged transactions are

erased after the report is printed. To

have the report print automatically

whenever the number of logged

transactions reaches 30, see page

49 and “AUTO PRINT OUT” on page

51.

• CALLER-ID LIST: This shows

information on your 30 most recently

received calls and faxes (p. 42).

(This list is only available if you are

using the Caller ID function.)

• RECEIVE FAX TO E-MAIL LIST:

This shows the Receive Fax to E-

mail settings that have been stored

(page 44).

• NETWORK SETTING LIST: This

shows the machine’s current IP

address and other network/Internet

settings (page 25).

• DESTINATION LIST: This shows

the fax and e-mail destinations that

have been stored in Rapid Key and

Speed Dial numbers (pp. 20 and 29).

4 Press

to print the list.

Help List

This list provides a brief guide to the

operation of the machine. Press

COPY/HELP

whilst no document is loaded

in the feeder to print this list.

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Transaction Report

NOTE

One of the following notes

will appear under NOTE to

indicate whether the fax was

successful, and if not, why it

failed.

OK - Transmission/reception

was successful.

P.FAIL - A power failure

prevented the transaction.

JAM - The printing paper or

document jammed.

BUSY - The fax was not sent

because the line was busy.

COM.E-X - (Where “X” is a

number.) A communication

error occurred. See page 61.

CANCEL - The fax was

This report is printed out automatically

after a fax is sent or received to allow

you to check the result. The machine is

initially set to print out the report only

when an error occurs.

♦The Transaction Report cannot be

printed manually. To change the

condition for automatically printing out

Transaction Reports, see page 49

and “TRANSACTION LIST” on page

50.

Headings in the Transaction Report

STOP

canceled because the

SENDER/ The name or fax number of

was pressed, no document

was in the feeder, or the

other machine requested a

function that your machine

does not have.

RECEIVER the other machine.

START

Starting time.

TX/RX

TIME

Total time taken for

transmission/reception.

PAGES

Number of pages.

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Cleaning the Machine

9. Maintenance

• Do not wipe off the grease on the

Cleaning the Machine

ends of the white roller.

• Make sure that all dirt and stains

(such as correcting fluid) are

removed. Dirt and stains will cause

vertical lines on transmitted images

and copies.

Cleaning the scanning glass

and rollers

Any dirt on the scanning glass and

rollers will degrade the quality of

transmitted documents and copies.

Clean these frequently as explained

below.

• If the scanning glass is difficult to

clean, try moistening the cloth with

isopropyl alcohol or denatured

alcohol. Take care that no alcohol

gets on the rollers.

♦If the document does not feed or

double-feeds occur, use a cloth

moistened with water to wipe the

rollers.

• Do not press down on the two front

rollers.

1 Open the

• Use a cloth moistened with alcohol

to wipe off any splattered ink on the

inside of the compartment or the

underside of the cover. (Do not wipe

the rollers or rubber sheet with the

alcohol-moistened cloth.)

cover.

2 Rotate the lever so that it points

straight up (➊) and pull it up (➋).

4 Replace the white roller, inserting

the left end first. Push the lever

down and rotate it back down.

3 Pull the white roller out to the right.

Wipe the scanning glass, rollers,

and rubber sheet with a clean cloth

or swab.

White roller

Scanning

glass

Rollers

Rubber sheet

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Improving Print Quality

4 In the page that the machine prints,

locate the line that is closest to a

completely straight line.

5 Close the cover, pressing down

firmly to make sure it clicks into

place.

Cleaning the housing

In this example, “15” is

closest to a straight line.

Wipe the external parts and surface of

the machine with a dry cloth.

5 Enter the number of the straightest

line with the number keys.

Caution: Do not use benzene or

thinner. These solvents may damage or

discolor the machine.

• To clear a mistake, press

6 Press

[CLEAN NOZZLES]

STOP

Improving Print Quality

Aligning the print cartridge

7 Press

to exit.

Cleaning the print cartridge

nozzles

If print quality is not satisfactory, first try

aligning the print cartridge.

If print quality is still not satisfactory

after aligning the print cartridge, clean

the print cartridge nozzles.

Note: Make sure that paper is loaded

before beginning this procedure.

1 Press ^FUNCTION, then

until

1 Press ^FUNCTION, then

until

[PRINT SET-UP] appears.

2 Press

, then

until

2 Press

, then

until

[ALIGN CARTRIDGE] appears.

[CLEAN NOZZLES] appears.

3 Press

to print an alignment

page. (To enter an alignment value

without printing a page, press

3 Press

• The machine prints a test pattern

similar to the one shown in the

following step.

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Improving Print Quality

Wiping the print nozzles and

contacts

4 Compare the diagonal lines above

the printed bars to the diagonal

lines below the printed bars.

If you have cleaned the print nozzles as

explained in the previous section at

least three times and print quality is still

not satisfactory, try wiping the print

nozzles and contacts.

• Look for breaks in the diagonal lines

above the bars. Breaks indicate

clogged nozzles.

Breaks in the diagonal lines at the top

of the page indicate clogged nozzles.

1 Open the cover and remove the

print cartridge (see the procedure

beginning on page 10).

• CAUTION! DO NOT touch the gold

contact area of the cartridge or the

contact area of the cartridge holder

with your fingers.

2 Place two or three sheets of paper

on a table or other flat surface.

Moisten a clean, lint-free cloth with

warm water and place the cloth on

the paper.

Unbroken lines at the bottom of the

page indicate the nozzles were cleaned.

3 Gently press the nozzles against

the cloth for about three seconds,

and then move the cartridge slowly

in the direction shown to wipe the

nozzles.

5 If the bottom diagonal lines still

have breaks, repeat Steps 1

through 4 to clean the nozzles

again. Repeat several more times if

necessary.If the print quality is still

not satisfactory after cleaning the

nozzles several times, continue

with Step 6.

6 Open the cover and remove and

then reinstall the print cartridge

(see the procedure beginning on

page 10).

4 Using another clean section of the

cloth, repeat the above step.

7 Repeat the nozzle cleaning

procedure. If the lines are still

broken, wipe the nozzles as

explained in the following section.

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Improving Print Quality

Cleaning the cartridge holder

5 Moisten another clean cloth with

warm water. Gently hold the cloth

against the contacts for about 3

seconds, and then wipe in the

direction shown.

A dirty print cartridge holder may cause

smudges on your printed pages. To

clean the print cartridge holder, open

the cover and remove the print cartridge

(see the procedure beginning on page

10). Wipe the part indicated below with

a damp cloth.

6 Using another clean section of the

cloth, repeat the above step.

7 Allow the nozzles and contacts to

dry completely.

8 Reinstall the print cartridge and

repeat the nozzle cleaning

procedure as explained in the

previous section.

• If print quality is still not satisfactory

after the nozzles are cleaned,

replace the print cartridge (see page

10).

About the lithium battery:

The machine uses a lithium battery to

retain settings and information

programmed in the machine when

the power is turned off. Battery power

is consumed primarily when the

power is off. With the power kept

continuously off, the life of the battery

is about 5 years. If the battery dies,

have your dealer or retailer replace it.

Do not try to replace it yourself.

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Problems and Solutions

10. Troubleshooting

Problems and Solutions

♦^{For network connection problems (Scan to E-mail), see page 17.}

Line error

Problem

Solution

LINE ERROR appears in

the display.

A line error occurs when your machine cannot

communicate correctly with another fax machine. The

error is usually due to a problem on the phone line.

Try faxing again. If unsuccessful, check the following:

• Check the connection. The cord from the TEL. LINE

socket to the wall socket should be no longer than two

meters.

• Make sure there are no modem devices sharing the

same telephone line.

• Check with the other party to make sure their fax

machine is functioning properly.

• Have your telephone line checked for line noise.

• Try connecting the machine to a different phone line.

• If the error persists, the machine may need service.

Dialling and transmission problems

Problem

Solution

No dial tone when you

pick up the handset or

SPEAKER

• Make sure the handset cord is connected to the

correct socket. See Connect the handset on page 8.

• Make sure that the telephone line is properly

connected to both the TEL. LINE socket and the wall

socket (see page 12).

press

• Make sure that the telephone line is good.

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Problems and Solutions

Dialling is not possible.

• Make sure the power cord is properly plugged into a

power outlet.

• Make sure that the telephone line is properly

connected to both the TEL. LINE socket and the wall

socket (see page 12).

The power is on, but no

transmission takes place.

• Make sure that the receiving machine has paper.

• If the receiving machine is in manual mode with no

attendant, reception will not be possible.

• Check the display for error messages.

• Pick up the handset and check for a dial tone. Dial the

receiving machine manually and make sure that it is

responding (you should hear a fax tone).

Fax and e-mail

transmission are not

possible.

• If 100 pages or more are stored in memory (the

display shows 40% or higher memory use when

is pressed), fax and e-mail transmission may

not be possible. If the message reads 40% or more

memory use, you can fix the problem by printing all

the faxes held in memory (see page 37).

Nothing is printed at the

receiving end.

• Make sure that the document for transmission is

placed face down in the feeder.

A distorted image is

received at the other end.

• Noise on the telephone line may cause distortion. Try

sending the document again.

• Make a copy of the document on your machine. If the

copy is also distorted, your machine may need

service.

Reception and copying problems

Problem

Solution

The machine doesn't

receive documents

automatically.

• Make sure that the reception mode is set to AUTO.

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Problems and Solutions

The printing paper comes • Make sure that the document is loaded properly in the

out blank when you try to

receive a document.

feeder of the transmitting machine. Make a copy or

print a report to confirm the printing ability of your

machine.

Print quality is poor.

• The print cartridge may need alignment or cleaning.

See page 58.

The received document is • Ask the other party to send higher contrast

faint.

documents.

• The print cartridge may need replacement. Make a

copy or print a report to check your machine’s printing

ability.

Received images are

distorted.

• Noise on the telephone line may cause distortion.

Have the other party try sending the document again.

• Make a copy or print a report on your machine. If the

copy or report is also distorted, your machine may

need service.

The quality of copies is

poor and/or dark vertical

lines appear.

• Any dirt or material on the scanning glass will cause

spots to appear on copies and transmitted faxes.

Clean the scanning glass as explained on page 57.

General problems

Problem

Solution

Nothing appears in the

display.

• Make sure the power cord is properly plugged into a

power outlet.

• Connect another electrical appliance to the outlet to

see if it has power.

The machine does not

respond when you press

any of its keys.

• If a beep sound is not made when you press the keys,

unplug the power cord and then plug it in again

several seconds later.

Automatic document

feeding does not work for

transmission or copying.

• Check the size and weight of the document (see

Transmittable Documents on page 26).

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Messages and Signals

Display messages

Note: If you have turned on the Caller ID function, see page 42 for display

messages related to Caller ID.

ADD PAPER & /

PRESS START KEY

(alternating messages)

Check the printing paper. If the tray is empty, add paper

and then press . If there is paper in the tray, make

sure it is inserted correctly (take out the stack, align the

edges evenly, and then reinsert it in the tray) and then

press

CHANGE CARTRIDGE

CHECK CARTRIDGE

CONNECTION ERROR

This message appears after you install or replace the

print cartridge (see page 11).

The print cartridge is missing and must be installed, or

is not installed correctly.

A Scan to E-mail transmission was not successful

because of a communication problem on your local

network. This is usually due to a problem with the cable

connections. Make sure that the cable ends are

securely inserted in the LAN ports. Make sure that the

correct cable is being used and that the cable is good.

Make sure that your router or hub is powered on.

CHECK E-MAIL SETTING Scan to E-mail transmission is not possible because the

SMTP server or the sender address has not been

specified in the e-mail settings (see page 17).

DOCUMENT JAMMED

The original document is jammed. See the following

section, Clearing Paper Jams. Document jams will occur

if you load more than 20 pages at once or load

documents that are too thick (see page 26). The

document may also jam if the receiving machine doesn’t

respond properly when you attempt to send a fax.

FAX RX IN MEMORY

A fax has been received in memory because the print

cartridge needs replacement, you have run out of

printing paper, or the paper is jammed. The fax will print

out automatically when the problem is fixed.

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Messages and Signals

INK NEAR EMPTY

LINE ERROR

The cartridge is nearly empty (approximately one eighth

of the ink remains).

Transmission or reception was not successful. Press

STOP

to clear the message and then try again. If the error

persists, see Line error on page 61.

LOW INK

The cartridge is low on ink (approximately one quarter

of the ink remains).

MEMORY FULL

If faxes have been received to memory because printing

is not possible, resolve the problem so that printing can

continue (see Reception to Memory on page 37). If

faxes are being held in memory because the Secure

Receive function has been activated, print the faxes as

explained on page 46.

If you are attempting to broadcast or transmit from

memory, see If the memory becomes full on page 40.

If you are copying, see If MEMORY FULL appears on

page 38.

OUT OF INK

The cartridge is out of ink and must be replaced. Faxes

will be received to memory.

PAPER JAMMED

PRINTER ERROR

The printing paper is jammed. See page 67.

A printer error has occurred. Open the cover, make sure

the print cartridge is installed correctly, and then close

the cover.

PRINTER ERROR/

CHECK PAPER

A paper jam may have occurred. Follow the procedure

on page 67 to clear the jam.

RECALLING

This appears if you attempt to send a fax by auto dialling

and the line is busy or the receiving fax machine does

not answer. Your machine will automatically reattempt

the call. (See Automatic redialling on page 33.)

RECEIVED SECURE FAX A received fax is being held in memory because the

Secure Receive function has been activated. Enter your

secure code to print the fax (see page 46).

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Messages and Signals

SERVER ERROR

A Scan to E-mail transmission was not successful

because the machine could not connect to your mail

server or there was no response from the mail server.

Make sure the SMTP server setting is correct (p. 19). If

you have configured “SMTP Authentication” settings or

“POP before SMTP” settings in the machine’s Web

pages, make sure these settings are correct (p. 17). If

[CABLE DISCONNECTED] appears on the bottom line,

see “CONNECTION ERROR” on page 64.

SERVER ERROR/

SMTP-AUTH

A Scan to E-mail transmission was not successful

because your SMTP server requires SMTP

authentication and the SMTP authentication user name

or password entered in the machine’s Web page is not

correct (p. 17).

SERVER NOT FOUND/

CABLE DISCONNECTED

See “CONNECTION ERROR” on page 64.

SERVER NOT FOUND/

DHCP

A Scan to E-mail transmission was not successful

because the machine was unable to automatically obtain

an IP address. Restart your router or other device that

acts as your DHCP server.

SERVER NOT FOUND/

SMTP

A Scan to E-mail transmission was not successful

because an incorrect host name is entered for your

SMTP server. Check the SMTP server setting (p. 19).

Audible signals

Continuous tone

3 seconds

Indicates the end of transmission,

reception, or copying.

Intermittent tone

(3 beeps)

5 seconds

(1 second on, 1

second off)

Indicates incomplete transmission,

reception, or copying.

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Clearing Paper Jams

2 Replace the white roller, inserting

the left end first. Push the lever

down and rotate it back down

(➊).Close the cover, pressing firmly

on both front corners (➋).

Clearing Paper Jams

Clearing a jammed document

If the original document doesn’t feed

properly during transmission or copying,

or [DOCUMENT JAMMED] appears in

the display, first try pressing

. If

the document doesn't feed out, remove

it as explained below.

Important: Do not try to remove a

jammed document without releasing it

as explained below. This may damage

the feeder mechanism.

1 Open the cover (➊). Rotate the lever

so that points straight up (➋), and

pull it up (➌). Pull the roller out to the

right, and remove the document (➍).

Clearing jammed printing paper

1 Open the cover (➊). Pull the

jammed paper forward or backward

out of the machine as appropriate

(➋), taking care not to tear it.

2 Close the cover, pressing down

firmly on both front corners.

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Quick Reference Guide

Fax / Scan to E-mail Transmission

Receiving Faxes

Place your document (up to 20 pages)

face down in the document feeder.

RESOLUTION/

RECEPTION MODE

Press

until the desired

reception mode appears in the display.

AUTO mode: The machine

automatically answers and receives

faxes.

MANUAL mode: Answer all calls (even

faxes) by picking up the handset. To

Sending a Fax by Normal Dialling

SPEAKER

begin fax reception, press

1 Lift the handset or press

TEL/FAX mode: The machine

2 Dial the fax number.

automatically answers and receives

faxes. Voice calls are signalled by a

special ringing sound.

3 Wait for the reception tone (if a

person answers, ask them to press

their Start key).

Storing Destinations

FUNCTION

4 Press

1 Press

, then

Using a Rapid Key (fax/e-mail)

2 Press an unused Rapid Key, or

Press the Rapid Key for the destination.

SPEED DIAL

press

and enter an unused

Using a Speed Dial number

(fax/e-mail)

2-digit Speed Dial number (01 to

63). (For an e-mail destination, you

can also press the A, B or C key

and go to Step 4.)

SPEED DIAL

1 Press

3 Press

for fax or

for e-

2 Enter the appropriate 2-digit Speed

mail.

Dial number and press

4 Enter the fax number or the e-mail

address.

Searching for a destination

(fax/e-mail)

5 Press

1 Press

until the

6 Enter a name with the letter keys.

desired destination appears.

STOP

7 Press

and then

2 Press

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Index

E-mail message, 19, 23

E-mail options, 23

E-mail settings, 17, 19

E-mail subject, 19, 23

Extension telephone

Connecting, 12

Anti Junk Fax, 43

Audible signals, 66

Auto Print Out (of Activity Report), 51

AUTO reception mode, 14, 35

Auto-dial numbers

Using, 36

Storing, 29

Using, 31

Fax Remote Number, 49

Fax Signal Receive, 51

File format, 19, 23

Batch page numbering, 34

Broadcasting, 39

File name, 23

Fine Priority setting, 49

Flash Select setting, 50

Caller ID, 41

Caller ID list, 42, 55

Contrast, 27

Copies, 38

Group Keys, storing, 40

Group keys, using, 40

Group List, 55

Date, setting, 13

Destination List, 55

Dial tone detection, 52

Dialling

Halftone setting, 27

Handset, 8

Housing, cleaning, 58

Automatic redialling, 33

Direct Keypad, 32

Normal, 28

Rapid Key, 31

Redialling, 33

Ink Save Mode, 53

IP address, 16, 25

Search, 32

Speed, 32

Direct Keypad Dialling, 32

Display messages, 42, 64

Document feeder, 26

Document restrictions, 26

Document sizes, 26

Duplex Scan, 43

Jams, clearing, 67

Key Tone setting, 52

Letters, entering, 6

Line error, 61

ECM mode (Error Correction Mode), 51

E-mail addresses, storing, 20

Loading paper, 9

Loading the document, 26

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Index

AUTO, 14, 35

MANUAL, 14, 36

TEL/FAX, 14, 35

MANUAL reception mode, 14, 36

Memory full, 65

Redialling, 33

Memory, substitute reception to, 37

Redialling, automatic, 33

Removing original document, 27

Resolution, 27

Network

Ringer volume, 14

Cable, 15

Checking connection, 16

Connecting to, 15

Problems, 17

Scan to E-mail transmission, 22

Scanning glass, cleaning, 57

Search Dialling, 32

Network Setting List, 55

Network settings, configuring, 25

Network settings, initializing, 25

Normal Dialling, 28

Number of Rings setting, 49

Searching for stored e-mail address, 22

Secure Receive, 46

Sender address, 19

Sender name, 19

Sender’s name and fax number,

entering, 13

Setup List, 55

SMTP server, 19

Sort Copy, 53

Packing tape, removing, 8

Page numbering, batch, 34

Paper jams, clearing, 67

Paper, loading, 9

Speaker volume, 14

Power cord, 10

Print cartridge

Speed Dial number, using for e-mail, 22

Speed Dialling, 32

Aligning, 58

Cleaning nozzles, 58

Installing, 10

Wiping nozzles, 59

Print cartridge holder, wiping, 60

Pseudo Ring, 50

TEL. LINE socket, 12

TEL. SET socket, 12

TEL/FAX reception mode, 14, 35

Telephone line cord, 12

Time, setting, 13

Transaction Report, 56

Setting print condition, 50

Quality Mode setting, 53

Rapid Key Dialling, 31

Voice calls, 32

Rapid Key, using for e-mail, 22

Receive Fax to E-mail, 44

Receive Fax to E-mail List, 55

Receive Ratio setting, 53

Reception mode

Web page in machine, 18

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A. Information on Disposal for Users (private households)

1. In the European Union

Attention: If you want to dispose of this equipment, please do not use the ordinary dust bin!

Used electrical and electronic equipment must be treated separately and in accordance with

legislation that requires proper treatment, recovery and recycling of used electrical and

electronic equipment.

Following the implementation by member states, private households within the EU states may

return their used electrical and electronic equipment to designated collection facilities free of

charge*. In some countries* your local retailer may also take back your old product free of

charge if you purchase a similar new one.

*) Please contact your local authority for further details.

If your used electrical or electronic equipment has batteries or accumulators, please dispose of

these separately beforehand according to local requirements.

By disposing of this product correctly you will help ensure that the waste undergoes the

necessary treatment, recovery and recycling and thus prevent potential negative effects on the

environment and human health which could otherwise arise due to inappropriate waste handling.

2. In other Countries outside the EU

If you wish to discard this product, please contact your local authorities and ask for the correct

method of disposal.

For Switzerland: Used electrical or electronic equipment can be returned free of charge to the

dealer, even if you don’t purchase a new product. Further collection facilities are listed on the

homepage of www.swico.ch or www.sens.ch.

B. Information on Disposal for Business Users.

1. In the European Union

If the product is used for business purposes and you want to discard it:

Please contact your SHARP dealer who will inform you about the take-back of the product. You

might be charged for the costs arising from take-back and recycling. Small products (and small

amounts) might be taken back by your local collection facilities.

For Spain: Please contact the established collection system or your local authority for take

back of your used products.

2. In other Countries outside the EU

If you wish to discard of this product, please contact your local authorities and ask for the

correct method of disposal.

Attention: Your product is marked with this symbol. It means that used electrical

and electronic products should not be mixed with general household waste. There

is a separate collection system for these products.

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SHARP ELECTRONICS (U.K.) LTD.

4 Furzeground Way, Stockley Park, Uxbridge, Middlesex UB11 1EZ

SHARP CORPORATION

PRINTED IN THAILAND

(TINSE4533XHTZ)

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