Sharp Fax Machine UX 600M User Manual

MODEL

UX-600M

MULTIFUNCTION

FACSIMILE

OPERATION MANUAL

1. Installation

2. Initial Settings

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Answering Machine Hookup

8. Special Functions

9. Optional Settings

10. Printing Reports and Lists

11. Maintenance

12. Troubleshooting

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WARNING

FCC Regulations state that any unauthorized changes or modifications to this

equipment not expressly approved by the manufacturer could void the user’s authority to

operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B

digital device, pursuant to Part 15 of the FCC Rules.

These limits are designed to provide reasonable protection against harmful interference in

a residential installation.

This equipment generates, uses and can radiate radio frequency energyand, if not installed

and used in accordance with the instructions, may cause harmful interference to radio

communications. However, there is no guarantee that interference will not occur in a

particular installation. If this equipment does cause harmful interference to radio or

television reception, which can be determined by turning the equipment off and on, the

user is encouraged to try to correct the interference by one or more of the following

measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and the receiver.

Connect the equipment intoan outlet ona circuit different from that towhichthereceiver

is connected.

When connecting this facsimile equipment to a personal computer via the accompanying

PC Interface Box, only the provided RS232C cable and modular jack cable are to be used.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use

a computer or other electronic device to send any message via a telephone facsimile

machine unless such message clearly contains in a margin at the top or bottom of each

transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission.

(2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or

individual.

In order to program this information into your facsimile machine, please refer to the

appropriate instructions in the operation manual."

^{As an}E^NERGYS^TARpartner, SHARP has deter-

^{mined that this product meets the}E^NERGYS^TAR

guidelines for energy efficiency.

FOR YOUR RECORDS

Please record the model number and serial number below, for easy reference, in case of loss

or theft. These numbers are located on the rear side of the unit.

Space is also provided for other relevant information.

Model Number____________________________________________________________

Serial Number ____________________________________________________________

Date of Purchase__________________________________________________________

Place of Purchase _________________________________________________________

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Quick Reference Guide

Installation

4. Enter your fax number (max. of 20 digits)

by pressing the number keys.

♦ If you make a mistake, press the

HOLD/SEARCH key to move the cursor

back to the mistake, then enter the correct

number or letter. (To move the cursor for-

ward, press the SPEAKER key.)

TEL.

SET

TEL.

LINE

START

Press the START key:

EXT.

PHONE

6. Enter your name by pressing the appropri-

ate number keys as shown below. Press

each key one or more times until the de-

sired letter appears in the display.

TEL.

LINE

ABC

DEF

SPEED

DIAL

Deletes high-

lighted letter

Upper/lower

case shift key

Moves cursor to

the left.

1. Connect the handset as shown.

GHI

JKL

MNO

2. Plug one end of the telephone line into the

TEL. LINE jack on the rear of the fax, and

the other end into your telephone wall jack.

REDIAL

PQRS

TUV

WXYZ

HOLD/

3. Plug the power cord into a grounded, 120 V

outlet.

SPEAKER

Moves cursor to

the right.

Installation with an answering machine

and/or extension telephone

Press either key one or more times to select

and enter a symbol.

4. Remove the seal covering the TEL. SET

jack on the rear of the fax. Connect an ex-

tension telephone or answering machine to

the TEL. SET jack.

♦ Enter a space with the "1" key.

♦ To enter two letters in succession which re-

quire using the same key, press the

SPEAKER key after entering the first let-

ter.

5. If desired, connect an extension phone to

the answering machine.

Example: To enter "ABZ Co.", press:

"2" twice for the letter A,

Entering your name and

number

Press SPEAKER to move the cursor to the

right,

FCC regulations require your name and fax

number to appear on all documents you send.

To program your fax to do this automatically,

follow the steps below:

"2" three times for the letter B,

"9" five times for the letter Z,

"1" twice for a space,

Press the FUNCTION key and then press

"2" four times for the letter C,

Press REDIAL for a lower case letter,

"6" four times for the letter o,

"#" once for a period.

"3":

FUNCTION

ENTRY MODE will appear in the display.

When finished, press the START key and

Press the "#" key twice:

then the STOP key.

START

STOP

OWN NUMBER SET will appear in the dis-

play.

START

(See Pages 18-19 of your operation manual.)

Press the START key:

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Quick Reference Guide

Setting the date and time

To clear a Speed Dial number, press the fol-

lowing sequence of keys:

FUNCTION

To set the date and time, press the following

keys:

FUNCTION

Press "2" and then enter the 2-digit Speed

Dial number.

STOP

START

DATE & TIME SET will appear in the display.

Press:

START

Press the START key:

(See Pages 27-29 of your operation manual.)

Enter two digits for the Month (01 through 12).

Enter two digits for the Day (01 through 31).

Enter two digits for the Year (00 through 99).

Enter two digits for the Hour (01 through 12).

Enter two digits for the Minute (00 through 59).

Sending documents

Press the " " key for A.M. or the "#" key for

P.M.

Place your document

(up to 20 pages) face

down in the document

feeder.

When finished, press the START key and

START

STOP

then the STOP key:

(See Page 21 of your operation manual.)

Normal Dialing

S P E A K E R

1. Lift the handset or press

Storing and clearing numbers

for automatic dialing

2. Dial the fax number by pressing the num-

ber keys.

3. Wait for the reception tone (if a person an-

swers, ask them to press their Start key).

To store a new number or change an existing

number, press the following sequence of keys:

Press your START key and then replace

the handset.

FUNCTION

Rapid Key Dialing

FAX/TEL # MODE will appear in the dis-

play.

Press the appropriate Rapid Key (if the Rapid

Key is from 20 to 38, press the SHIFT key

first). Transmission will begin.

Press the "1" key:

2. Enter a 2-digit number (from "01" to "99")

by pressing the number keys. This will be

the Speed Dial number.

Speed Dialing

SPEED

DIAL

3. Enter the full telephone/fax number.

Press the SPEED DIAL key:

START

Press the START key:

2. Enter the Speed Dial number by pressing

the number keys.

5. Enter the name of the location by pressing

number keys (max. of 20 characters).

START

3. Press:

Press the START key:

Direct Keypad Dialing

7. Return to Step 3 to store another number,

1. Enter the fax number by pressing the num-

or press STOP to exit.

ber keys.

START

2. Press:

(See Pages 37-39 of your operation manual.)

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Quick Reference Guide

Receiving Documents

Installing the imaging film

RECEPTION

Press the RECEPTION

MODE key until "AUTO"

or "MANU" appears in the

display.

MODE

1. Press the release

marked OPEN and

open the print com-

partment cover.

2. Insert two of the

gears into the ends

of the spool with film.

AUTO reception: The fax will automatically an-

swer after four rings and receive the incoming

document.

MANUAL reception: Lift the handset when the

fax rings. If you hear a fax tone, wait until

RECEIVING appears in the display, then hang

up (if RECEIVING doesn’t appear, press the

START key). If the calling party talks to you,

press your START key to begin reception.

3. Hold the empty spool

so that the end with

only one slot is on the

left, and lower the

spools into the printing

compartment so that

the gears fit into the

slots on each side of

the compartment.

(See Pages 42-43 of your manual.)

4. Cut the band holding

the spools together

with scissors, and re-

move it. Insert the re-

maining gear into the

right end of the

Loading paper

1. Insert the paper tray

into the fax if not yet in-

stalled.

empty spool and the

flange into the left

end of the empty

spool.

2. Remove the paper

cover if it is on the tray.

(For legal paper, flip up

the tray externder.)

5. Pull the empty spool to-

ward the back of the

compartment, unwind-

ing the leader from the

spool with film. Insert

the empty spool into

the compartment so

that the gear and spool

fit into the slots on

3. Pull the paper release

plate toward you.

♦ If any paper remains

in the tray, take it out

and combine it into a

single stack with the

new paper.

each side of the com-

partment.

4. Insert the stack of

paper into the tray.

Replace the tray

LETTER

LEGAL

cover and then push

the paper release

6. Wind the film slightly

to remove slack and

then close the

plate back down.

printer compartment

cover.

5. Press the following sequence of keys:

FUNCTION

7. If you replaced the film, press the following

sequence of keys (this is not necessary for

the sample film included with the fax):

Press "1" if you loaded letter size paper, or

"2" if you loaded legal size paper.

START

FUNCTION

STOP

When finished, press:

(See Pages 2-5 of your operation manual.)

(See pages 13-14 of your manual.)

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Quick Reference Guide

FUNCTION key menu

The following chart shows the layout of the functions and settings accessed by press-

ing the FUNCTION key. First press the FUNCTION key, the appropriate numeric key

as shown, and then "#" or " " until the desired item appears.

Instructions for making each setting appear in the display. If you have any difficulty, re-

fer to the detailed instructions on the page shown below the setting.

FUNCTION

Timer Mode

Entry Mode

Listing Mode

Optional Settings

Send Mode

(67)

Activity Report

(78)

Fax/Tel Num-

bers for Auto

Dialing

Fine Resolution

Priority

(74)

Fax Reception

When TAD

Fails

Poll Mode

(67)

Timer List

(80)

(27)

(57, 76)

Number of

Rings in Auto

Mode

Own Number

and Name Set

(18)

Distinctive Ring

(25, 76)

Telephone

Number List

(81)

(74)

Fax Signal Re-

ceive

(76)

Polling Secu-

rity Select

(65)

Recall Wait In-

terval

(75)

Passcode List

(81)

Junk Number

Check

(77)

Option Setting

List

(81)

Passcode Num-

bers for Polling

(66)

Recall Times

(75)

Tel/Fax Re-

mote Number

(75)

Polling

(77)

Anti Junk

Number List

(82)

Date and Time

Set

(21)

Auto Cover

Sheet

(77)

Remote Recep-

tion Select

(75)

Program and

Group List

(82)

Daylight Saving

(22)

Activity Report

Auto Print

(77)

Store Junk

Number

(58)

Transaction Re-

port Print Select

(75)

Print Setup List

(83)

ECM (77)

Dial Mode

(75)

TAD Connected

(51, 76)

Quiet Detect

Time

(52, 56, 76)

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Quick Reference Guide

Cover Sheet

Print Set-up

Program/Group

Cover Sheet

Header

(35)

Initialize Film

(5)

Program Entry

Mode

(69)

Reception Ratio

(44)

Group Entry

Mode

(30)

2 in 1 Print

(44)

Paper Type Set

(14)

Paper Size Set

(14)

Copy Cut-off

(47)

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Introduction

Welcome to the UX-600M and thank you for choosing Sharp! The UX-600M is

a multifunction facsimile machine that can also be used as convenience copier,

scanner, and printer for your computer. Fax operations can be performed either

from the operation panel of the UX-600M, or from your computer using the pro-

vided Multifunction Interface software.

This manual gives you easy-to-follow instructions for setting up the UX-600M,

installing the Multifunction Interface software in your personal computer, and

performing fax operations from the operation panel of the UX-600M. The Multi-

functon Interface operation manual on the CD-ROM gives you instructions for

performing scan, print and fax operations from your computer.

If you have any questions or problems which cannot be solved by reading this

manual, please contact Sharp’s Customer Assistance Center. The number is 1-

800-BE SHARP.

Important:

• ^{This facsimile machine is not designed for use on a line which has call}

waiting, call forwarding, or certain other special services offered by your

telephone company. If you attempt to use the fax machine in conjunction

with any of these services, you may experience errors during transmission

and reception of facsimile messages.

• ^{This fax machine is not compatible with digital telephone systems. No other}

fax machines may be connected to the same line.

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Important safety information

• If your facsimile equipment is not operating properly, you should immediately

remove it from your telephone line, as it may cause harm to the telephone

network.

• The power outlet must be installed near the equipment and must be easily

accessible.

• Never install telephone wiring during a lightning storm.

• Never install telephone jacks in wet locations unless the jack is specifically

designed for wet locations.

• Never touch bare telephone wires or terminals unless the telephone line has been

disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other than a cordless type) during an electrical storm.

There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• Do not install or use the machine near water, or when you are wet. Take care

not to spill any liquids on the machine.

Trademark acknowledgements:

Microsoft, Windows, and Windows 95 are registered trademarks of Microsoft

Corporation. TextBridge is a registered trademark of Xerox Corporation.

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Table of Contents

Installation

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Installing the Multifunction Interface Software . . . . . . . . . . . . . . . . . . . 9

Attachments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Initial Settings

Setup Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Entering Your Name and Fax Number. . . . . . . . . . . . . . . . . . . . . . . . . 18

Entering Letters for Names. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Storing Numbers for Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . . 27

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Sending Documents

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Optional Transmission Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Dialing and Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Receiving Documents

Using Auto Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Using Manual Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Making Copies

Making Telephone Calls

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Answering Machine Hookup

Using the Hookup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Optional Hookup Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Special Functions

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 58

Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . . 64

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Entering and Using Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Optional Settings

10 Printing Reports and Lists

11 Maintenance

12 Troubleshooting

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Specifications

FCC Regulatory Information

Guia de Consulta Rapida

Index

101

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Installation

Unpacking Checklist

After unpacking your fax, make sure you have all the items shown below. If any

are missing, contact your dealer or retailer.

Rapid key

Paper tray

labels

cover

Operation manual

Paper tray

Handset cord

Telephone

line cord

Handset

Multifunction

Interface kit

(two cables, PC

Interface box,

CD-ROM)

3 gears and

1 flange

Original document

support (located

between box and

packing case)

Sample

imaging film

Points to keep in mind when setting up

♦ The fax must be installed on a level surface.

♦ Keep the fax away from air conditioners, heaters, direct sunlight, and dust.

♦ Provide easy access to the front, back, and sides of the fax. In particular,

keep the area in front of the fax clear, or the original document may jam as

it comes out after scanning.

♦ If the fax is moved from a cold to a warm place, it is possible that condensa-

tion may form on the reading glass, preventing proper scanning of docu-

ments for transmission. To remove the condensation, turn on the power and

wait approximately two hours before using the fax.

♦ If your area experiences a high incidence of lightning or power surges, we

recommend that you install surge protectors for the power and telephone

lines. Surge protectors can be purchased at most telephone specialty stores.

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Chapter 1 Installation

Loading the Imaging Film

The printer unit in your fax creates printed text and images by applying heat to

the imaging film, which causes ink to be transferred from the film to the page.

Follow the steps below to install or replace the imaging film.

1 ^{Press the release marked OPEN and}

open the print compartment cover.

• Caution! The printing head (the strip

of metal on the underside of the cover)

applies heat to the imaging film. It

may be hot if a document has just been

printed.

2 ^{If you are replacing the imaging film,}

take the old film out of the printing com-

partment and remove the three (3) green

gears and the green flange from the ends

of the spools.

DO NOT DISCARD THE GREEN

GEARS AND THE GREEN

FLANGE!

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Chapter 1 Installation

3 ^{Take the new film out of its package,}

and insert two of the gears provided with

the fax into the ends of the spool with

film. Make sure that the two tabs on the

gears fit properly into the slots in the

ends of the spool.

• Do not yet remove the band which

holds the spools together.

2 tabs

4 ^{Hold the empty spool so that the end}

with only one slot is on the left, and

lower the spools into the front of the

printing compartment. The gears in the

ends of the spool with film should fit into

the slots on each side of the printing com-

partment.

Cut the band which holds the spools

together with scissors, and remove it.

Insert the remaining gear into the

right end of the empty spool and the

flange into the left end of the empty

spool. Make sure the tabs on the gear

and the flange fit into the slots in the

ends of the spool (the gear has two

tabs and the flange has one tab).

1 tab

2 tabs

Gear

Flange

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Chapter 1 Installation

6 ^{Pull the empty spool toward the back of}

the compartment, unwinding the film as

you pull.

7 ^{Insert the empty spool into the back of}

the compartment so that the gear and the

flange fit into the slots on the sides of the

compartment.

• Make sure that the gear engages with

the gear below it.

8 ^{Wind the film slightly (rotate the gear on}

the right side of the empty spool) so that

there is no slack in the film. Make sure

that both edges of the film wind onto the

spool evenly.

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Chapter 1 Installation

9 ^{Close the print compartment cover, mak-}

ing sure it clicks into place.

• Caution! Close the cover slowly to

make sure it doesn’t pinch your fingers.

10 ^{If you replaced the film, initialize the}

new film by pressing the FUNCTION

key, the "6" key, and the "#" key on the

operation panel. Make sure that INITIAL-

IZE FILM appears in the display, and

then press the START key. (Do not per-

form this step if you installed the initial

sample roll of film.)

FUNCTION

START

When to replace the imaging film

The sample roll of imaging film provided with your fax is capable of printing ap-

proximately 65 pages of letter size paper. When it is used up, FILM END will

appear in the display. Replace it with the following imaging film, which is avail-

able at your dealer or retailer.

UX-15CR Imaging Film

One roll of UX-15CR imaging film is capable of printing approximately 500

pages of letter size paper when printed continuously.

Caution!

The text of documents printed with the imaging film is visible on the used

film. If confidential information has been printed, dispose of the film

appropriately.

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Chapter 1 Installation

Connections

Connect the power cord, telephone line cord, and handset as shown below. If de-

sired, you can also connect an answering machine or an extension telephone to

your fax.

♦ Connecting an answering machine to the fax will allow you to receive both

voice and fax messages on the same line while you are out. For details on

using this feature, see Chapter 7. (Note: Do not connect an answering ma-

chine to your fax if you will be using the distinctive ring feature described

in Chapter 2.)

♦ You can connect an extension phone to the fax to make and receive calls

like any other extension phone on your line. For details on receiving faxes

from an extension phone, see Chapter 4, "Receiving Documents".

AC outlet

1 ^{Plug the power cord into a 120 V,}

60 Hz, grounded (3-prong) outlet.

Caution: Do not plug the power

cord into any other kind of outlet.

This will damage the machine and

is not covered under the warranty.

Answering

machine

Extension

telephone

2 ^{To connect an answering machine}

or extension phone to the fax, first

remove the seal covering the TEL.

SET jack on the fax, and then insert

the line for the answering machine

or the extension phone into the

TEL. SET jack. For an answering

machine, the other end of the line

should be connected to the answer-

ing machine’s telephone line jack,

not its extension phone jack.

EXT.

PHONE

TEL.

LINE

If desired, you can connect an answering

machine to the fax first, and then connect

an extension phone to the answering ma-

chine’s extension phone jack.

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Chapter 1 Installation

3 ^{Connect the handset as shown and}

place it on the handset rest.

Handset

4 ^{Insert one end of the telephone line}

cord into the TEL. LINE jack. In-

sert the other end into a standard

(RJ11C) single-line telephone wall

jack.

TEL.

SET

TEL.

LINE

Be sure to insert the telephone line

cord into the TEL. LINE jack. Do

not insert it into the TEL. SET

jack.

Wall jack

Note: Your fax is set for touch-tone dialing. If you are on a pulse dial (rotary)

line, you must set the fax for pulse dialing by changing Option Setting 8. This

procedure is described in Chapter 9, "Optional Settings".

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Chapter 1 Installation

Connecting the fax to your computer

The Multifunction Interface kit which comes with your fax machine allows you

to use your fax as a printer and scanner, and lets you perform fax operations

from your computer via the fax modem in your fax machine. Follow the steps

below to connect the PC Interface box and cables.

Important:

Use only the provided interface cable and modular plug cable.

Modular

plug cable

PC Interface

box

Interface cable

Computer

1 ^{Make sure that your fax is unplugged and the power switch is turned off on}

your computer.

2 ^{Insert the female end of the interface cable into the serial (RS232C) port on}

your computer. Tighten the screws with a screwdriver.

3 ^{Insert the male end of the interface cable into the port on the PC Interface}

box. Tighten the screws with a screwdriver.

4 ^{Insert one end of the modular plug cable into the jack on the PC Interface}

box, and the other end into the jack on your fax as shown (the ends of the

cable are identical).

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Chapter 1 Installation

Installing the Multifunction Interface Software

The Multifunction Interface software allows you to perform fax operations from

your computer and lets you use your fax as a scanner and printer. Install the soft-

ware from your Sharp Multifunction Interface CD-ROM.

(TM)

♦ You must be running Microsoft Windows

3.1 or higher, or Windows

’95 to install the Sharp Multifunction Interface as a Windows application.

♦ For general information on installation and management of Windows’ appli-

cations, refer to your Microsoft Windows User’s Guide.

To install the Multifunction Interface software, follow these steps:

1 ^{Make sure your fax is connected to your computer via the PC Interface box as}

described in "Connections" in this chapter.

2 ^{Make sure your fax is powered on (plug in the power cord).}

(TM)

3 ^{Run Windows}

3.1 or higher, or Windows ’95.

4 ^{Close any other Windows applications which may be running.}

5 ^{Insert the Sharp Multifunction Interface CD in your computer’s CD-ROM}

drive. (Note: Some systems automatically install the software when the CD is

inserted in the CD-ROM drive. Advance to Step 7 if your system automat-

ically installs the Multifunction Interface software.)

6 ^{Windows 3.1 or higher users:}

Select the Windows Program Manager.

Select the File drop-down menu and select the Run command. The command

screen will appear, displaying the command line. At the command line, type

the letter of your CD-ROM drive followed by Install.exe, and click OK.

Windows ’95 users:

Select Start, and select Run. At the command line, type the letter of your CD-

ROM drive and then click OK. Double click on the Install.EXE icon in the

window that appears.

♦ If you have previously installed the Sharp Multifunction software, an open-

ing screen will appear. Select the Install Sharp button.

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Chapter 1 Installation

7 ^{From the Welcome screen, select Next to continue the installation process or}

Cancel to stop installation. Enter the Registration and Fax Cover Page infor-

mation as requested, clicking Next until all information is complete.

8 ^{The Choose Destination Location window will appear, displaying the Destina-}

tion Directory dialog box. The Destination Directory text box contains the

name of the system directory and the drive where program files will be

stored. The default (and recommended) name for the directory is given as

Sharp. If Sharp is used as the directory name, no action is required. The de-

fault drive is displayed as "C:\". However, you may select the Browse button

to choose any other drive.

9 ^{Select the Next button to advance or select Back to return to the previous}

screen. Selecting the Cancel button will stop the installation process.

• A setup window will appear, and the name of the files being loaded and the

percentage of completion will be displayed.

• If a prompt appears stating "Not Enough Disk Space Available", it will be

necessary to remove files so that the Multifunction Interface software can

be properly installed.

10 ^{A window will notify you that the Autoexec.bat and/or Config.sys and/or}

Alacddm.ini, and/or Win.ini have been modified. Select the OK button in

each instance.

11 ^{You will be prompted if you want your system to be ready to receive faxes}

when Windows is loaded. Respond by selecting Yes to have the Inbox auto-

matically run when Windows is loaded.

After installation is complete, the Sharp Multifunction Interface group will be

created.

12 ^{The Installation Complete window will appear. Select Yes to restart your}

computer, and select Finish to complete the setup. (Note: You must reboot

your system to run the Multifunction Interface software.)

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Chapter 1 Installation

All changes will now be in effect and you will be able to successfully run your

Multifunction Interface software.

After your Sharp Multifunction Interface install is complete, you will return to

the main installation screen. You now have the opportunity to try out the Xerox

TextBridge Pro enhanced OCR program included on your Sharp Multifunction

Interface CD-ROM. Just click on the Install TextBridge Pro button for a 15-day

free trial of this award winning software. If you would like to see a demo of this

OCR software, click the TB Pro Demo button, or select the TB Pro Info button

for more information on the OCR enhancements.

Multifunction Interface software manual

Instructions for using your Multifunction Interface software can be found in the

Multifunction Interface Software Manual on the CD. Follow the steps below to

access the manual:

1 ^{Insert the Multifunction Interface CD in your computer’s CD-ROM drive. (If}

the opening screen of the CD appears, click EXIT to close it.)

2 ^{In the Sharp Multifunction Interface group on your Windows desktop, double}

click the Operation Guide icon.

3 ^{When the Table of Contents appears, click on the chapter or section you wish}

to read. To turn pages, click the arrow buttons on the toolbar at the top of the

screen.

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Chapter 1 Installation

Attachments

Insert the paper tray into the back of the fax as shown.

If desired, attach the original document support by inserting the ends into the

holes in the bottom of the fax as shown.

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Chapter 1 Installation

Loading Printing Paper

The paper tray holds the paper on which received documents and copies are

printed. Up to 200 sheets of letter or legal size paper from 16 to 20 lbs. (60 to 75

g/m ) can be loaded in the tray. Less sheets can be loaded when using heavier

paper. The maximum allowed paper weight is 24 lbs. (90 g/m ).

Note: When receiving or copying documents, do not allow more than 100

pages to collect in the received document outlet. Otherwise, the outlet may be-

come obstructed, causing paper jams.

1 ^{Remove the paper cover if it is on the pa-}

per tray.

• If you are going to load legal size pa-

per, flip up the paper tray extender.

2 ^{Fan the paper, and then tap the edge}

against a flat surface to even the stack.

3 ^{Pull the paper release plate toward you}

and insert the stack of paper into the tray,

print side down.

• If paper remains in the tray, take it out

and combine it into a single stack with

the new paper before adding the new

paper.

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Chapter 1 Installation

4 ^{Replace the paper cover on the paper}

tray and then push the paper release

plate back down.

LETTER

LEGAL

• Important: Be sure to replace the pa-

per cover before you push the paper

release plate down.

5 ^{Your fax has been set at the factory to}

scale the size of the printed image to let-

ter size paper. If you have loaded legal

paper, you must change this setting to le-

gal. Press the FUNCTION key, the "6"

key, the " " key twice, and then press

"1" to select letter, or "2" to select legal.

When finished, press the STOP key. Be

sure to change this setting every time

you change the paper size.

FUNCTION

Letter

Legal

STOP

6 ^{Your fax has been set at the factory to}

print on regular paper. If you have

FUNCTION

loaded high quality thermal transfer pa-

per, you must change this setting to

HIGH QUALITY. Press the FUNC-

TION key, the "6" key, the " " key

three times, and then press "1" to select

regular, or "2" to select high quality pa-

per. When finished, press the STOP key.

Be sure to change this setting again if

you change back to regular paper.

Regular

High quality

STOP

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Initial

Settings

Setup Guide

Before you can begin using your fax, there are some settings that must be made

with the keys on the operation panel. Some of the settings are required for basic

use of your fax, others may or may not be necessary depending on how you

want to use the fax. The procedures for making the settings are described in this

chapter in the order shown below.

Required settings:

♦ Entering your name and fax/telephone number in the fax

♦ Setting the fax to the current date and time

♦ Selecting the reception mode

Settings which may be necessary:

♦ Distinctive ring: If you subscribe to a distinctive ring service from your

telephone company (this is a service which allows you to use several differ-

ent devices, each with its own phone number and ring pattern, on one line),

you will want to select a ring pattern for your fax.

♦ Storing numbers for automatic dialing: Automatic dialing allows you to

dial a full fax or phone number by simply pressing a Rapid Key, or by

pressing the SPEED DIAL key and entering a 2-digit number. To use auto-

matic dialing, you must store the desired fax and phone numbers in the fax.

♦ Volume: Adjustment of the volume of the speaker, handset, and ringer.

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Chapter 2 Initial Settings

A Look at the Operation Panel

Before you make the settings, take a moment to familiarize yourself with the

operation panel.

SPEED DIAL key

Press this key to

REDIAL key

dial a 2-digit Speed

Press this key to

Dial number.

automatically redial

the last number dialed.

ABC

DEF

SPEED

DIAL

GHI

JKL

TUV

MNO

REDIAL

Number keys

Use these keys to dial

numbers, and enter

numbers and letters

during number/name

storing procedures.

PQRS

WXYZ

HOLD/

SPEAKER

HOLD/SEARCH key

SPEAKER key

Press this key to

dial a number

without picking up

the handset.

Press this key to search

for an automatic dialing

number, or, during a

phone conversation, press

this key to put the other

party on hold.

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Chapter 2 Initial Settings

VOLUME keys

Press these keys to adjust the volume of

the handset when the handset is lifted,

the volume of the speaker when the

SPEAKER key has been pressed, or

the volume of the ringer at all other times.

Display

This displays various

messages during operation

and programming.

MEMORY key

RESOLUTION key

Press this key to

adjust the resolution

and contrast before

sending or copying a

document.

Press this key to

scan a document

into memory before

transmitting it.

FUNCTION key

Press this key to

select various

special functions.

Rapid Dial Keys

Press one of these

keys to dial a fax or

voice number

automatically. To

dial the bottom

number on a Rapid

Key, press the

SHIFT

SHIFT key before

pressing the Rapid

Key. (Note that you

must attach the

DOWN

VOLUME

Rapid Key labels.)

RECEPTION

MODE

FUNCTION

RESOLUTION

MEMORY

STOP

15/POLL

COPY/

HELP

START

16/P1

17/P2

18/G1

19/G2

STOP key

COPY/HELP key

START key

Press this key to send

or receive a document.

Press this key to

stop operations

before they are

completed.

When a document is in

the feeder, press this key

to make a copy. At any

other time, press this key

to print out the Help List,

a quick reference guide

to the operation of your

fax.

RECEPTION MODE key

Press this key to select

the mode of reception.

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Chapter 2 Initial Settings

Entering Your Name and Fax Number

To have your name and fax/telephone number printed at the top of every page

you transmit, program them by pressing the panel keys as shown below.

♦ You must program your name and fax number in order to comply with the

Consumer Protection Act of 1991 (see inside of front cover).

♦ If you make a mistake, press the HOLD/SEARCH key to move the cursor

back to the mistake, then enter the correct number or letter. (To move the

cursor forward, press the SPEAKER key.)

1 ^{Press the FUNCTION key and then the}

"3" key. ENTRY MODE will appear in

the display.

FUNCTION

2 ^{Press the "#" key two times.}

OWN NUMBER SET will appear in the

display.

START

3 ^{Press the START key.}

4 ^{Enter your fax number (max. of 20 dig-}

its) by pressing the number keys. (To in-

sert a space between digits, press the "#"

key. To insert a "+", press the " " key.)

(Example)

START

5 ^{Press the START key.}

(Example: SHARP)

6 ^{Note that there are letters marked above}

each of the number keys. Enter your

name by pressing the appropriate num-

ber key for each letter several times until

the letter appears in the display. (Max. of

24 characters.) For example, to enter "S"

press "7" five times. See the following

page for more details.

S P E A K E R

(Move cursor)

STOP

START

7 ^{Press the START key and then the}

STOP key.

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Chapter 2 Initial Settings

Entering Letters for Names

Names are programmed by pressing the number keys. You will notice that let-

ters are marked above each of the number keys "2" through "9". To enter a letter

(or number), press the appropriate key one or more times until the letter appears

in the display (the number will appear first, followed by the letters in the order

marked above the key). The keys used for entering letters and editing are shown

below.

Comments:

• ^{To enter two letters in succession which require using the same key, press the}

SPEAKER key after entering the first letter to move the cursor to the right.

• ^{To change a letter, move the cursor using the HOLD/SEARCH key or the}

SPEAKER key to the letter and enter the desired letter. The new letter will

replace the old one.

Letters and numbers

To enter a letter or number, press

the appropriate key repeatedly until

the desired number/letter appears

in the display (the number appears

Space

Press this key twice

to enter a space.

first, then the letters in the order

marked above the key).

Delete

Press this key to delete the

ABC

DEF

SPEED

DIAL

letter highlighted by the cursor

(if the cursor is to the right of

the last letter entered, it will

backspace and delete the last

letter).

1 2 3

GHI

JKL

MNO

REDIAL

Shift

PQRS

TUV

WXYZ

HOLD/

Press this key once to change

case (press it again to change

back).

SPEAKER

Cursor left

Press this key to move the

cursor to the left.

Cursor right

Press this key to move the

cursor to the right.

Symbols

Press either key repeatedly until the

desired symbol appears (see the

symbol list on the following page).

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Chapter 2 Initial Settings

Symbol list

To enter a symbol from the list below, press the "#" key or the " " key repeat-

edly until the desired symbol appears.

# →

←

. / ! " # $ % & ’ ( )

+ , - : ; < = > ? @ [ ¥ ] ^ _ { | } → ←

Example

The following is an example of entering the name "ABC Co. #1".

♦ The cursor in the display is indicated below by a rectangle:

Step Press these keys:

Display

ABC

S P E A K E R

ABC

S P E A K E R

ABC

MNO

R E D I A L

C o

START

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Chapter 2 Initial Settings

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of

every page you transmit. Set the date and time by pressing the keys on the opera-

tion panel as shown below.

♦ To correct a mistake, press the SPEED DIAL key to move the cursor back

to the mistake, and then enter the correct number.

1 ^{Press the FUNCTION key and then the}

FUNCTION

"3" key. ENTRY MODE will appear in

the display.

2 ^{Press the "}" key three times.

DATE & TIME SET will appear in the

display.

START

3 ^{Press the START key.}

4 ^{Enter a two-digit number for the month}

("01" for January, "02" for February,

"12" for December, etc.).

(Example: January)

(Example: the 5th)

(Example: 1997)

5 ^{Enter a two-digit number for the day}

("01" to "31").

6 ^{Enter the last two digits of the year.}

(Note: In the year 2000, "00" will appear

for the year.)

7 ^{Enter a two-digit number for the hour}

("01" to "12") and a two-digit number

for the minute ("00" to "59").

(Example: 9:25)

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Chapter 2 Initial Settings

8 ^{Press "}" to select A.M., or "#" to select

P.M.

START

9 ^{Press the START key and then the}

STOP key.

Daylight Saving Time

If desired, you can have the clock in your fax move forward and backward auto-

matically at the beginning and end of Daylight Saving Time. To turn on this

function, press the panel keys as follows:

1 ^{Press the FUNCTION key and then the}

FUNCTION

"3" key. ENTRY MODE will appear in

the display.

2 ^{Press the "}" key two times.

DAYLIGHT SAVING will appear in the

display.

3 ^{Press "1" to turn on the Daylight Saving}

Yes

Time function, or "2" to turn it off.

4 ^{Press the STOP key.}

STOP

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Chapter 2 Initial Settings

Selecting the Reception Mode

Your fax has two modes for receiving incoming calls and faxes:

AUTO mode: In AUTO mode, the fax will automatically answer all calls after

four rings and receive the incoming document.

MANUAL mode: In MANUAL mode, you must answer all calls, including fax

messages, using the fax’s handset or an extension phone connected to the same

line.

If you only intend to receive fax messages on the line connected to your fax ma-

chine, select AUTO mode. In this case, you will probably want to change the

number of rings your fax waits before answering to one or two rings. This is

done by setting Option Setting 2 as described in Chapter 9, "Optional Settings".

If you intend to receive both fax messages and voice calls on the line connected

to your fax machine, you can use either AUTO or MANUAL mode. In the case

of AUTO mode, you must answer incoming calls before the fax does, but the

fax will be able to receive fax messages at times when you are unable to answer

personally. For more information on using AUTO and MANUAL modes, see

Chapter 4, "Receiving Documents".

Setting the reception mode

RECEPTION

MODE

Set the mode of reception with the

RECEPTION MODE key on the panel.

• To select AUTO, press the key until

"AUTO" appears in the display.

• To select MANUAL, press the key un-

til "MANU" appears in the display.

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Chapter 2 Initial Settings

Selecting the receiving unit

If you have connected the fax machine to a personal computer with the provided

Multifunction Interface box, you can choose whether to have incoming faxes re-

ceived to the fax machine or to your computer. The initial setting is FAX (recep-

tion to the fax machine). To change the setting, follow the steps below.

1 ^{Press the FUNCTION key and then the}

FUNCTION

"#" key. RECEIVE UNIT will appear in

the display.

2 ^{Press "1" (FAX) to select the fax ma-}

chine, or "2" (PC) to select your com-

puter.

If you select reception to your computer, faxes will be received as follows de-

pending on the reception mode of the fax machine:

♦ If the fax machine is set to AUTO reception mode, an incoming call will be

automatically answered after the number of rings set in your fax software.

The fax will be received by your computer (make sure your fax software is

running). If your computer is turned off or the fax software is not running,

the fax machine will receive the fax.

♦ If the fax machine is set to MANUAL reception mode, you must first an-

swer a call by picking up the fax’s handset. If the call is an auto-dialed fax

transmission (you will hear a fax tone), your computer will automatically

begin reception. If the other party speaks to you and then wants to send a

fax, you must initiate fax reception manually with the fax software.

See the Multifunction Interface Software Manual for information on how to re-

ceive faxes with your fax software.

If you select reception to your fax machine, the reception modes will function as

explained at the beginning of this section.

Note: Scanning, printing, and PC faxing can take place in all modes.

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Chapter 2 Initial Settings

Distinctive Ring

Distinctive ring is a service offered by some local telephone companies which al-

lows you to use up to four different telephone numbers, each with a different

ring pattern, on your regular single line. If you subscribe to a distinctive ring

service you can set your fax to automatically answer when it detects one of

those ring patterns, allowing you to use the number corresponding to that pattern

as an exclusive fax number.

Important:

• ^{To use distinctive ring, you must subscribe to a distinctive ring service from}

your local phone company. Do not make this setting if you do not subscribe

to a distinctive ring service.

• ^{Your fax may not be compatible with some distinctive ring services.}

When using this feature, you must set the reception mode of your fax to AUTO

as described in "Selecting the Reception Mode" in this chapter. When your des-

ignated fax number is dialed, your fax will automatically answer and begin re-

ception after two rings. Note that other devices on the same line will also ring

until your fax answers. If one of your other numbers is dialed, the fax will ring;

however, it will not answer.

To use distinctive ring, select one of the ring patterns below for your fax by

pressing the panel keys as shown on the following page. The selections are as

follows:

1. RING PATTERN 1:

2. RING PATTERN 2:

3. RING PATTERN 3:

Two short rings.

One short, one long, and one short ring.

Two short rings and one long ring.

4. STANDARD RING: Your standard (normal) ring pattern.

5. OFF SETTING: Answer all ring patterns (this turns distinctive ring

off).

Your fax has been set to "5" at the factory.

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Chapter 2 Initial Settings

FUNCTION

1 ^{Press the keys shown at right.}

OPTION SETTING will appear in the

display.

2 ^{Press the keys shown at right.}

DISTINCTIVE RING will appear in the

display.

3 ^{Select a ring pattern by entering the ap-}

propriate number ("1" to "5" as shown in

the list on the previous page).

(Example)

STOP

4 ^{Press the STOP key.}

Note: If you are using an answering machine with your distinctive ring serv-

ice, the answering machine must be connected to a separate wall jack. Do not

connect it directly to your fax.

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Chapter 2 Initial Settings

Storing Numbers for Automatic Dialing

Automatic dialing is a quick and convenient way of dialing which is done by

either pressing a Rapid Key (Rapid Key Dialing), or pressing the SPEED DIAL

key and entering a 2-digit number (Speed Dialing). Automatic dialing can be

used for both fax transmissions and voice calls.

To use automatic dialing, you must first store the full number in your fax and as-

sign a 2-digit Speed Dial number to it. You can also enter a name which appears

in the display when the number is dialed. Up to 99 numbers can be stored.

♦ Speed Dial numbers from "01" to "38" can be used for both Rapid Key Di-

aling and Speed Dialing; Speed Dial numbers from "39" to "99" can only

be used for Speed Dialing.

♦ To allow easy identification of the Rapid Keys, attach each strip of Rapid

Key labels above the appropriate row of Rapid Keys. The arrangement of

the keys is shown in "A Look at the Operation Panel" in this chapter. Each

time you store a number for Rapid Key Dialing, write the name of the party

above the appropriate key.

Storing numbers

Comments:

• ^{You may need to add a pause between certain digits in the number to allow}

time for connection. For example, if you are on a PBX telephone system that

requires an access number to be dialed (such as "9") to access an outside line,

you will need to enter a pause between the access number and the

telephone/fax number of the other party. Pauses are entered by pressing the

REDIAL key (2 seconds per pause). Several pauses can be entered in a row.

♦ If you make a mistake, press the HOLD/SEARCH key to move the cursor

back to the mistake, then enter the correct number or letter. (To move the

cursor forward, press the SPEAKER key.)

1 ^{Press the keys shown at right.}

FUNCTION

FAX/TEL. # MODE will appear in the

display.

2 ^{Press "1" to select SET.}

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Chapter 2 Initial Settings

3 ^{Enter a two-digit number (from "01" to}

"99") by pressing the number keys. This

will be the Speed Dial number.

(Example)

4 ^{Enter the fax or voice number by press-}

ing the number keys (max. of 32 digits in-

cluding pauses).

(Example)

START

5 ^{Press the START key.}

PQRS

6 ^{Enter the name of the location or party}

by pressing the appropriate number key

for each letter several times until the let-

ter appears in the display (max. of 20

characters). (See "Entering Letters for

Names" in this chapter for more details.)

If you don’t want to enter a name, skip

this step.

GHI

ABC

PQRS

S P E A K E R

(Move cursor)

PQRS

(Example: SHARP)

START

7 ^{Press the START key.}

8 ^{Return to Step 3 to store another num-}

ber, or press STOP to exit. If the number

will be used for Rapid Key Dialing, you

can write the name on the label above

the appropriate Rapid Key.

STOP

Step 3 or

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Chapter 2 Initial Settings

Clearing numbers

FUNCTION

1 ^{Press the keys shown at right.}

FAX/TEL. # MODE will appear in the

display.

2 ^{Press "2" to select CLEAR.}

3 ^{Enter the Speed Dial number that you}

want to clear by pressing the number

keys.

(Example)

START

4 ^{Press the START key.}

STOP

5 ^{Return to Step 3 to clear another num-}

ber, or press STOP to exit.

Step 3 or

Making changes

To make changes in a number previously stored, repeat the storing procedure.

Select the Speed Dial number for which you want to make changes in Step 3,

and then change the number and/or name when they appear in the display

(Steps 4 and 6, respectively).

Numbers and letters are changed as described in "Entering letters for names" in

this chapter.

♦ A lithium battery keeps automatic dialing numbers in memory

Your fax uses a lithium battery to keep automatic dialing numbers and other pro-

grammed data in memory when the power is turned off. Battery power is con-

sumed primarily when the power is off. With the power kept continuously off,

the life of the battery is about 5 years. If the battery dies, have your dealer or re-

tailer replace it. Do not try to replace it yourself.

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Chapter 2 Initial Settings

Storing numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply pressing the ap-

propriate Group Key once. They are convenient for the Broadcasting function,

which is used to transmit a document to a group of fax machines.

Rapid Keys 18/G1 and 19/G2 can be programmed as Group Keys. To program

or clear a Group Key, follow the steps below. Note that one key cannot be simul-

taneously programmed as both a Rapid Key and a Group Key.

♦ Up to 20 fax numbers can be stored in one Group Key.

♦ Only Speed Dial numbers can be stored in a Group Key. Full numbers can-

not be stored.

♦ A Group Key cannot be cleared if it is has been programmed into a Pro-

gram Key. First clear the Program Key as described in "Entering and Using

Programs" in Chapter 8, then clear the Group Key. If you need to check

which Program Key the Group Key is used in, print out the Program and

Group List as described in Chapter 10.

FUNCTION

1 ^{Press the keys shown at right.}

GROUP ENTRY MODE will appear in

the display.

2 ^{Press "1" to program a Group Key, or}

"2" to clear a Group Key.

3 ^{Press a Group Key (Rapid Key 18/G1 or}

19/G2) to select it. If you are clearing

the key, go to Step 5.

18/G1

(Example)

4 ^{Enter the Speed Dial numbers of the re-}

ceiving machines.

(Example)

START

5 ^{Press the START key.}

STOP

6 ^{Return to Step 3 to program or clear an-}

Step 3 or

other Group Key, or press STOP to exit.

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Chapter 2 Initial Settings

Volume Adjustment

You can adjust the volume of the speaker, handset, and ringer using the UP and

DOWN keys on the operation panel.

Speaker

The speaker has three volume levels: HIGH, MIDDLE, and LOW. To adjust the

volume of the speaker, press the SPEAKER key and then press the UP or

DOWN key until the desired level appears in the display. Press the SPEAKER

key again to turn the speaker off.

Handset

The handset receiver has two volume levels: HIGH and MIDDLE. To adjust the

volume of the handset receiver, lift the handset and then press the UP or

DOWN key until the desired level appears in the display.

Ringer

The ringer has four volume levels: HIGH, MIDDLE, LOW, and OFF. To adjust

the volume of the ringer, press the UP or DOWN key until the desired level ap-

pears in the display (make sure the SPEAKER has not been pressed and the

handset is not lifted). The fax will ring at the new volume level each time you

change the level. If you select OFF, press the START key to confirm your selec-

tion.

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Sending

Documents

Transmittable Documents

Your fax can transmit most standard office documents. Specific guidelines are

as follows:

Size and weight

The size and weight of documents which you can load in the document feeder

depend on whether you load one sheet at a time or several sheets at once.

One sheet at a time:

5.0"

14 lbs.

(52 g/m )

36 lbs.

(135 g/m )

39.4"

(1.0 m)

(128 mm)

5.8"

(148 mm)

8.5"

(216 mm)

Several sheets at once:

14 lbs. 20 lbs.

11"

5.0"

(279 mm)

(128 mm)

(75 g/m )

(52 g/m )

5.8"

8.5"

(148 mm)

(216 mm)

Note: The area of the document which is scanned by the fax is slightly

smaller than the actual document size. The scanning width is 8.3 inches, and

the scanning length is the length of the document minus 0.32 inches.

Other restrictions

♦ Documents written in yellow, greenish yellow, or light blue ink cannot be

transmitted, as the scanner does not recognize these colors.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before trans-

mission. If these are not removed, they may damage the fax.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, or easily smudged should be photocopied, and the copy

used for transmission.

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Chapter 3 Sending Documents

Loading the Document

Up to 20 pages can be placed in the feeder at one time. The pages will be auto-

matically fed into the fax starting from the page on the bottom.

♦ If you need to send or copy more than 20 pages, place the additional pages

gently and carefully in the feeder just before the last page is scanned. Do

not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which must be

loaded one at a time, insert each page into the feeder as the previous page

is being scanned. Insert gently to prevent double-feeding.

1 ^{Adjust the document guides to the width}

of your document.

2 ^{Place the document face down and push}

it gently into the document feeder. The

top edge of the document should enter the

fax first.

• The feeder will draw the leading edge

of the document into the fax. READY

TO SEND will appear in the display.

3 ^{You can now either make resolution and/or contrast settings as described in}

the following section, or dial the other party as described in the section, "Di-

aling and transmission".

Important:

If you need to remove the document from the feeder before transmission or

copying, first open the operation panel by pulling the front edge up (grasp it

at the PANEL RELEASE mark), and then remove the document. If you try

to pull the document out without opening the operation panel, you may

damage the feeder mechanism.

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Chapter 3 Sending Documents

Optional Transmission Settings

If desired, there are several transmission settings which are possible before dial-

ing and transmitting the document.

Note: To make the settings, the document must first be loaded in the feeder.

Resolution

Your fax has 4 resolution settings. If you do not make a setting, the fax will auto-

matically send the document in STANDARD resolution.

STANDARD:

FINE:

Use STANDARD for ordinary documents. This setting

gives you the fastest and most economical transmission.

Use FINE for improved reproduction, especially with

documents containing small letters or fine drawings.

SUPER FINE:

HALF TONE:

Use SUPER FINE when you need the highest quality of

reproduction.

Use HALF TONE for photographs and illustrations. The

original will be reproduced in 64 shades of gray.

Note: In order to transmit in SUPER FINE resolution, the receiving fax ma-

chine must also have that resolution. If it doesn’t, your fax will automatically

step down to the next best available setting.

Contrast

The contrast is normally set to AUTO, which means that the fax automatically

controls the contrast, but for faint documents you can change the setting to

DARK.

Setting the resolution and contrast

Press the RESOLUTION key one or

RESOLUTION

more times until the desired resolution

and contrast settings appear in the display.

• The first time you move through the list

of resolution settings, the contrast set-

ting AUTO will appear next to each

resolution setting. The second time you

move through the list, the contrast set-

ting DARK will appear.

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Chapter 3 Sending Documents

Cover Sheet

You can have your fax generate a cover sheet and send it as the last page of the

transmission. The cover sheet includes the date and time, the sender’s name and

number, and the receiver’s name and number if an automatic dialing number is

used. The total number of pages sent is indicated on the bottom.

♦ Your name and number must be programmed in order for them to appear

on the cover sheet. (See "Entering Your Name and Fax Number" in Chap-

ter 2.)

To include a cover sheet with each transmission, set Option Setting 16 to YES

as described in Chapter 9, "Optional Settings". Note that once Option Setting 16

is set to YES, cover sheets will be automatically included with every transmis-

sion until you change the setting to NO.

When the cover sheet function is turned on, you can also select a message which

will appear as a header at the top of the cover sheet. To do so, follow the steps

below. Note that the message selection is only effective for one transmission.

1 ^{Press the keys shown at right.}

COVER SHEET HEAD will appear in

the display.

FUNCTION

2 ^{Select a message by entering a number}

from "1" to "4" as shown below:

"1": URGENT

(Example)

"2": IMPORTANT

"3": CONFIDENTIAL

"4": PLS. DISTRIBUTE

Example

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Chapter 3 Sending Documents

Batch Page Numbering

This setting is used to change the page numbering of the transmitted document

from simple numbering ("P.1", "P.2", etc.) to batch numbering, which means

that a slash and the total number of pages being sent are added after each page

number (for example, "P. 1/5", "P.2/5", etc.). This allows the receiver to check

for any missing pages.

♦ If you are sending a cover sheet, do not include the cover sheet in the total

number of pages. Your fax will adjust the number to include the cover

sheet automatically.

♦ If you need to cancel a batch number entry, remove the document from the

feeder or press the STOP key.

♦ If the number of pages actually transmitted does not coincide with the

batch number entered, the alarm will sound and PAGE COUNT ERROR

will appear in the display. "PAGE E." will also appear in the "NOTE" col-

umn of the Transaction Report if it has been set to print out.

1 ^{Press the keys shown at right.}

FUNCTION

PAGE COUNTER SET will appear in

the display.

2 ^{Enter the total number of pages ("01" to}

"99") by pressing the number keys.

(Example)

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Chapter 3 Sending Documents

Dialing and Transmission

Once you have loaded the document and made any desired transmission set-

tings, you are ready to dial the number of the receiving fax machine and trans-

mit the document. There are several ways of dialing, and you can select the one

which best suits your needs.

Normal Dialing

With Normal Dialing, you pick up the handset (or press the SPEAKER key)

and dial as you would to make a telephone call. If the receiving machine is set

to receive faxes manually (this means that the receiving party answers your call

by picking up the handset and speaking, and then presses their Start key to begin

fax reception), you can talk with them before sending the fax.

1 ^{Pick up the handset or press the}

SPEAKER

SPEAKER key. Listen for the dial tone.

ABC

DEF

2 ^{Dial the number of the receiving ma-}

GHI

JKL

MNO

chine by pressing the number keys.

PQRS

TUV

WXYZ

3 ^{Wait for the connection. Depending on}

the setting of the receiving machine, you

will either hear a facsimile reception

tone or the other person will answer.

Beep

• If the other party answers, ask them to

press their Start key (if you pressed

the SPEAKER key, pick up the hand-

set to speak with them). This causes

the receiving machine to issue a recep-

tion tone.

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Chapter 3 Sending Documents

4 ^{When you hear the reception tone, press}

the START key. Replace the handset if

you used it.

COPY/

HELP

START

STOP

• When transmission is completed, the

fax will beep.

Direct Keypad Dialing

If you do not need to talk with the other party before sending the fax, you can

just dial; it isn’t necessary to pick up the handset or press the SPEAKER key.

♦ Direct Keypad Dialing is a form of automatic dialing, so if you need to in-

sert a pause between any digits of the number, press the REDIAL key. (For

more information on pauses, see "Storing Numbers for Automatic Dialing"

in Chapter 2.)

ABC

DEF

1 ^{Enter the number of the receiving ma-}

GHI

JKL

MNO

chine by pressing the number keys.

PQRS

TUV

WXYZ

2 ^{Check the display. If the number of the}

receiving machine shown is correct,

press the START key.

COPY/

HELP

START

STOP

• If it is not correct, press the STOP key

to backspace and clear one digit at a

time, and then re-enter the correct

digit(s).

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Chapter 3 Sending Documents

Rapid Key Dialing

If the number you want to dial has been stored for automatic dialing as a Speed

Dial number from 01 to 38 (see "Storing Numbers for Automatic Dialing" in

Chapter 2), you can dial it by pressing the corresponding Rapid Key. (If the

Speed Dial number is from 20 to 38, press the SHIFT key and then press the

Rapid key.)

SHIFT

15/POLL

16/P1

17/P2

16/P1

17/P2

Example: To dial Speed Dial

number "21", press the SHIFT

key and then press Rapid Key

02/21.

Example: To dial Speed Dial

number "02", press Rapid Key

02/21.

♦ The name of the receiving party will appear in the display. If no name was

stored, the fax number will appear. (If the name or number is incorrect,

press the STOP key.)

♦ The document will be automatically transmitted once the connection is

made.

Speed Dialing

Speed Dialing can be used to dial any number which has been stored for auto-

matic dialing (see "Storing Numbers for Automatic Dialing" in Chapter 2).

ABC

DEF

1 ^{Press the SPEED DIAL key and then en-}

ter the two digits of the Speed Dial num-

ber by pressing the number keys.

SPEED

DIAL

GHI

JKL

MNO

PQRS

TUV

WXYZ

• To enter numbers 1 through 9, first en-

ter 0 and then the number.

COPY/

HELP

2 ^{Check the display. If the name or num-}

ber shown is correct, press the START

key. (If not, press the STOP key and

then repeat Step 1.)

START

STOP

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Chapter 3 Sending Documents

Using the HOLD/SEARCH key

If you don’t remember the Rapid Key or Speed Dial number in which you have

stored a particular fax number, you can search for the number by following the

steps below. Once you have found the number, you can dial it and transmit the

loaded document by simply pressing the START key.

HOLD/

1 ^{Press the HOLD/SEARCH key.}

2 ^{Enter the first letter of the stored name}

ABC

DEF

by pressing the appropriate number key

(the key below the marked letter) one or

more times until the letter appears in the

display. If the name begins with a spe-

cial character or number, press "1".

GHI

JKL

MNO

PQRS

TUV

WXYZ

• If you don’t remember the first letter,

go to Step 3 (you will scroll through

the list from the beginning).

• If a name wasn’t stored for the num-

ber, press "0". This will cause num-

bers, not names, to appear when you

scroll.

3 ^{Press the "#" key or the "}" key to scroll

through the names (numbers if you

pressed "0"). Stop when the desired

name appears in the display.

• If no names have been stored that be-

gin with the entered letter, you will

scroll from the next name, in alphabeti-

cal order, in the list. If no names/num-

bers have been stored at all, NO

DATA will appear.

4 ^{Press the START key. The document}

will be automatically transmitted once

the connection is made.

START

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Chapter 3 Sending Documents

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) and the line is

busy, your fax will automatically redial the number. Your fax was set at the fac-

tory to make 2 redialing attempts at intervals of 5 minutes.

♦ To stop automatic redialing, press the STOP key.

♦ If desired, you can change the number of times the fax redials to any num-

ber from 0 to 15 with Option Setting 4, and the interval at which redialing

is done to any number of minutes from 1 to 15 with Option Setting 3. See

Chapter 9, "Optional Settings".

Using the REDIAL key

You can press the REDIAL key to redial the last number dialed. To send a

document, proceed from Step 3 of Normal Dialing. Note that the speaker will be

automatically activated, so you do not need to pick up the handset immediately.

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Receiving

Documents

Using Auto Mode

When the reception mode is set to AUTO (press the RECEPTION MODE key

until AUTO appears in the display), your fax automatically answers all calls on

4 rings and receives the incoming documents.

♦ You can change the number of rings on which the fax answers incoming

calls by changing Option Setting 2 (see Chapter 9, "Optional Settings").

Any number from 1 to 5 can be selected. Note, however, that reception of

auto-dialed faxes may not be possible from certain fax machines if you se-

lect a high number of rings.

♦ If you pick up the handset before your fax answers, you can talk to the

other party and/or receive a document as described below in "Using Man-

ual mode". For example, with the fax set to answer on 4 rings, you can re-

ceive both voice calls and fax messages in AUTO mode by answering

before the fourth ring, but still have the fax answer calls automatically at

times when you are unable to respond personally.

Note: If you are using distinctive ring, your fax will answer incoming calls af-

ter two rings regardless of the setting of Option Setting 2.

Using Manual Mode

When the reception mode is set to MANUAL (press the RECEPTION MODE

key until MANU appears in the display), you must answer all calls (including

fax transmissions) using the fax’s handset or an extension phone connected to

the same line.

To receive a document on your fax ma-

chine, pick up the handset when it rings.

• If you hear a fax tone, wait until

RECEIVING appears in the display,

and then replace the handset.

• If the other party first talks to you and

then wants to send a fax, press the

START key after speaking (press your

START key before the sender presses

their Start key). Replace the handset.

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Chapter 4 Receiving Documents

Note: If you have set Option Setting 13 (Fax Signal Receive) to NO and you

hear a fax tone when you pick up the handset, you must press the START

key to begin reception.

Receiving documents on an extension phone

If you hear a soft fax tone when you answer an extension phone, wait until your

fax answers (the extension phone will go dead if it is connected to your fax, or

you will hear pronounced high-pitched fax tones if the phone is connected to a

separate wall jack), and then hang up. Your fax will automatically receive the

document.

♦ If your fax does not respond within 5 seconds, noise on the line may be pre-

venting it from detecting the fax tone. In this case, manually activate fax re-

ception as described in the following paragraph.

If the other party first talks to you and then wants to send a document, press "5",

" " and " " if you are on a touch tone phone. If you are on a pulse dial phone,

set the handset down (do not hang up), walk over to the fax, pick up the hand-

set, and press the START key.

Comments:

• ^{Your fax will not accept the signal to begin reception ("5", "}", and " ") if

a document is loaded in its feeder.

• ^{If you have set Option Setting 13 to NO and hear a fax tone when you}

answer the extension phone, you must press "5", " ", and " " if you are on

a touch-tone phone, or walk over to the fax, pick up the handset, and press

the START key if you are on a pulse dial phone.

• ^{The code used to activate fax reception from a touch-tone extension phone}

("5", " ", and " ") can be changed if desired. See Option Setting 5

("Tel/Fax Remote Number") in Chapter 9, "Optional Settings".

• ^{If you do not intend to use the code for activating fax reception, you can turn}

detection of the code off by resetting Option Setting 6. This will ensure that

the fax never mistakenly attempts to begin reception if it detects a signal

similar to "5", " ", and " " while you are talking on an extension phone.

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Chapter 4 Receiving Documents

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%.

This will allow you to receive, for example, a 2-page document on one page

(note that this may not be possible if the document pages are longer than your

printing paper). To turn on this function, follow the steps below.

1 ^{Press the keys shown at right.}

FUNCTION

2 IN 1 PRINT will appear in the display.

Off

2 ^{Press "1" to turn on the function, or "2"}

to turn it off.

STOP

3 ^{Press the STOP key.}

Reception Ratio

Your fax has been set at the factory to automatically reduce the size of received

documents to fit the size of the printing paper. This ensures that data on the

edges of the document are not cut off. If desired, you can turn this function off

and have received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder

will be printed on a second page. In this case, the cut-off point may occur in

the middle of a line.

Note: Automatic reduction may not be possible if the received document is

too large, contains too many fine graphics or images, or is sent at high resolu-

tion. In this case, the remainder of the document will be printed on a second

page.

1 ^{Press the keys shown at right.}

FUNCTION

RECEPTION RATIO will appear in the

display.

Off

2 ^{Press "1" to turn automatic reduction on,}

or "2" to turn it off.

STOP

3 ^{Press the STOP key.}

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Making

Copies

Your fax can also be used to make copies. Single and multiple copies (up to 99

per original) can be made, enabling your fax to double as an office copier.

♦ The default resolution for copying is SUPER FINE.

♦ If you are making multiple copies of more than one original, you can

choose whether to have the copies sorted (SORT COPY) or not sorted

(MULTI COPY). The following example shows how the copies are or-

dered in each case when 3 copies each of 3 originals are made.

Originals

Not sorted (MULTI COPY)

Sorted ^{(SORT COPY)}

1 ^{Load the document(s) face down.}

• If desired, adjust the resolution and/or

contrast with the RESOLUTION key.

2 ^{Press the COPY/HELP key.}

COPY/

HELP

• If you are only making one copy of the

original (or of each original) and don’t

want to make a reduction or enlarge-

ment setting, press the START key

twice. Copying will begin. If you are

only making one copy and want to

make a reduction or enlargement set-

ting, press the START key once and

go to Step 5.

START

STOP

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Chapter 5 Making Copies

Multi

Sort

3 ^{Press "1" (MULTI COPY) if you don’t}

want the copies sorted, or "2" (SORT

COPY) if you want them sorted.

4 ^{Enter the desired number of copies with}

the number keys.

• If the desired number of copies is from

1 to 9, enter "0" first.

(Example)

• If you don’t want to make a reduction

or enlargement setting, press the

START key. Copying will begin.

5 ^{Set the amount of reduction or enlarge-}

ment by entering a number from "1" to

"5" as shown below. Copying will begin.

1: AUTO (automatic size adjustment to

match the size of the printing paper)

2: 50%

(Example)

3: 100% (no reduction or enlargement)

4: 125%

5: 135%

Note: If you place a large number of originals in the feeder, the memory may

become full before all of them can be scanned (MEMORY IS FULL will ap-

pear in the display). If this happens, press the START key to copy the origi-

nals which have been scanned, and then repeat the copy procedure for the

remaining originals, including the original which was being scanned when the

memory became full.

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Chapter 5 Making Copies

Copy Cut-off

When making a copy, your fax has been set at the factory to not print the re-

maining part of a document if the document is longer than the printing paper. If

you want your fax to always print the remaining part of the document on a sec-

ond page, follow the steps below.

1 ^{Press the keys shown at right.}

FUNCTION

COPY CUT-OFF will appear in the dis-

play.

2 ^{Press "1" to turn copy cut-off on (the re-}

maining part of the document will not be

printed), or "2" to turn it off (the remain-

ing part will be printed on a second page).

STOP

3 ^{Press the STOP key.}

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Making

Telephone Calls

Your fax can be used like a regular telephone to make and receive voice calls.

♦ To make or receive a phone call, the power must be on.

♦ The fax may interrupt a voice call received on an extension phone if there

is a period of silence during the conversation, the fax’s reception mode is

set to AUTO, and Option Setting 9 (TAD CONNECTED) is set to YES. If

you are on a touch-tone extension phone, you can prevent this by pressing

any three keys on the phone immediately after you answer. (Note: Do not

enter the code to activate fax reception: "5", " ", and " ".)

1 ^{Pick up the handset or press the}

SPEAKER

SPEAKER key. Listen for the dial tone.

2 ^{Dial the number using one of the follow-}

ABC

DEF

ing methods:

GHI

JKL

MNO

• Normal Dialing: Enter the full tele-

phone number with the numeric keys.

PQRS

TUV

WXYZ

• Rapid Key Dialing: Press the appro-

priate Rapid Key (if the Rapid Key

number is from 20 to 38, press the

SHIFT key first).

• Speed Dialing: Press the SPEED

DIAL key, and enter the 2-digit Speed

Dial number with the numeric keys.

3 ^{Speak with the other party when they an-}

swer.

• If you pressed the SPEAKER key,

pick up the handset to talk.

Note: While the handset of the fax is lifted (off hook), an extension phone

connected directly to the fax cannot be used to speak with the other party.

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Chapter 6 Making Telephone Calls

Using the HOLD/SEARCH key

You can use the HOLD/SEARCH key to search for a Rapid Key or Speed Dial

number. First search for the number as described in "Using the

HOLD/SEARCH key" in "Dialing and Transmission" in Chapter 3, then pick up

the handset or press the SPEAKER key. The number will be dialed automat-

ically (do not press the START key).

Redial

The last number called can be redialed by pressing the REDIAL key (it is not

necessary to pick up the handset or press the SPEAKER key). When the other

party answers, pick up the handset to talk.

Hold

You can put the other party on hold during a conversation by pressing the

HOLD/SEARCH key. When this is done, they cannot hear you. You can put

the handset back in the cradle without breaking the connection. When you are

ready to speak with them again, pick up the handset. If you did not put the hand-

set back in the cradle, press the HOLD/SEARCH key again to resume conver-

sation.

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Answering

Machine Hookup

Using the Hookup

If you have connected an answering machine to your fax as described in "Con-

nections" in Chapter 1, you can receive both voice messages and fax transmis-

sions on the same line while you are out. To use the hook-up, change your

answering machine’s outgoing message and then activate the hookup before

you go out as described on the following page.

Note: If you are using distinctive ringing with an answering machine, do not

follow the instructions in this chapter. (Note that when distinctive ringing is

used, the answering machine must be connected to a separate wall jack, not to

your fax.)

Changing the outgoing message

The outgoing message (OGM) of your answering machine should be changed to

inform callers who want to send a fax to press their Start key. For example, your

message might go as follows:

"Hello. You’ve reached the ABC company. No one is available to take your call

right now. Please leave a message after the beep or press your facsimile Start

key to send a fax. Thank you for calling."

Comments:

• ^{Try to keep the length of the message under 10 seconds. If it is too long, you}

may have difficulty receiving faxes sent by automatic dialing.

• ^{We recommend that you leave a pause of about four seconds at the beginning}

of the message. This will make it easier for your fax machine to detect fax

tones.

• ^{Your callers can even leave a voice message and send a fax message on the}

same call. Modify your outgoing message to explain that they can first leave

a voice message, and then press their Start key to send a fax.

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Chapter 7 Answering Machine Hookup

Activating the hookup

Before you go out, activate the answering machine hookup as follows:

1 ^{Set Option Setting 9, TAD CON-}

NECTED, to YES:

FUNCTION

• Press the FUNCTION key and then

the "4" key. OPTION SETTING will

appear in the display.

• Press the "#" key nine times.

TAD CONNECTED will appear in the

display.

• Press "1" to select YES. (To deactivate

the hookup, press "2" for NO.)

STOP

• Press the STOP key to return to the

date and time display.

RECEPTION

MODE

2 ^{Set the reception mode of your fax to}

AUTO by pressing the RECEPTION

MODE key.

• Important: For the hook-up to operate

properly, the reception mode of your

fax must be set to AUTO.

3 ^{Set your answering machine to auto answer. It must answer on no more}

than two rings (if not, you may not be able to receive faxes sent by automat-

ic dialing).

• If your answering machine has a toll saver function, make

sure that it will answer by the fourth ring.

4 ^{When you return and turn off your answering machine, you must set TAD}

CONNECTED to NO (see Step 1 above) if you will be using your fax in

AUTO reception mode. If you will only be using MANUAL reception

mode, you can leave TAD CONNECTED set to YES.

Note: The call counter on your answering machine may indicate that voice

messages were received, when only fax messages were received.

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Chapter 7 Answering Machine Hookup

How the hookup operates

While you are out, all of your incoming calls will be answered by your answer-

ing machine and its outgoing message will play. Voice callers can leave a mes-

sage. During this time, your fax machine will quietly monitor the line. If your

fax machine detects a fax tone or a duration of silence equal to four seconds

(called "Quiet Detect Time"), it will take over the line and begin reception.

Your fax machine listens for a duration of silence because some transmitting ma-

chines do not send a fax tone when the fax is sent manually (this means that the

person faxing uses the handset to dial and then presses their Start key after listen-

ing to your outgoing message). Pressing the Start key in this case causes the line

to go silent. The timing for fax reception is shown below.

10 sec.

0 sec.

14 sec.

Fax machine

rings

Outgoing message

(10 sec. max)

Quiet Detect Time

(Initial setting: 4 sec.)

Sender presses

start key

(Line goes silent)

Fax reception

begins

Answering machine

answers

Testing for proper operation

If needed, test the operation of the hookup as follows.

1 ^{Call your fax machine from an outside phone line. Cover the mouthpiece to}

ensure that no sounds are transmitted to the fax machine.

2 ^{Your should hear your outgoing message, the beep to leave a message, and}

then a fax tone four seconds later (four seconds is the initial Quiet Detect

Time setting). If you hear a fax tone, the hookup is operating properly.

3 ^{If the line is disconnected before you hear a fax tone, lower the Quiet De-}

tect Time setting to three seconds and then call your fax machine again.

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Chapter 7 Answering Machine Hookup

4 ^{If you still do not hear a fax tone, turn off the Quiet Detect Time function}

and have callers send faxes by pressing "5", " ", " " and then their Start

key. For more information on this method, see "If it still doesn’t work" in

this chapter.

If you have problems

If you have problems with the hookup, first check the following:

♦ Is the answering machine connected properly to the fax? One end of the an-

swering machine line should be inserted in the "TEL. SET" jack on the

fax, and the other end in the answering machine’s telephone line jack.

♦ Have you set Option Setting 9, TAD CONNECTED, to YES on your fax as

described on the second page of this chapter, and is the reception mode set

to AUTO?

If the above settings and connections are correct and the hookup still doesn’t op-

erate properly, the operation of the fax and the answering machine are probably

not synchronized well. Some common problems and their solutions are de-

scribed below.

♦ Are callers who want to leave a voice message being interrupted by the fax

before they can do so?

The fax is set to take over the line and begin reception if it detects a set duration

of silence (called "Quiet Detect Time"). If your outgoing message contains a

pause or the caller pauses while leaving a message, and the pause is longer than

the set duration, the fax will interrupt.

It is best to shorten or eliminate such pauses, but if necessary you can also try

lengthening the Quiet Detect Time setting. This procedure is described in "Op-

tional Hook-up Settings" at the end of this chapter.

♦ Are callers who want to send a fax manually having trouble doing so after

your answering machine’s outgoing message plays?

If so, the answering machine may be disconnecting the line (hanging up) before

your fax has a chance to take over the line and begin reception. You can make

your fax activate sooner by shortening the Quiet Detect Time setting. This proce-

dure is described in "Optional Hook-up Settings" at the end of this chapter.

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Chapter 7 Answering Machine Hookup

♦ Are you having trouble receiving documents sent by automatic dialing?

Make sure that your answering machine’s outgoing message is less than 10 sec-

onds long, and that your answering machine is set to answer on two rings. Insert-

ing a short pause (about four seconds) at the beginning of your answering

machine’s outgoing message might also help, as this gives your fax a chance to

clearly hear and detect the fax "calling" tone which the transmitting machine

sends in the case of automatic dialing.

♦ Is the fax interrupting voice calls taken on an extension phone?

When Option Setting 9 (TAD CONNECTED) is set to YES and the reception

mode is set to AUTO, the fax may interrupt voice calls received on an extension

phone. If you want to use the answering machine hookup while you are in to

monitor incoming calls, you can prevent fax interruption of voice calls by press-

ing any 3 keys on the extension phone after answering. (Note: Do not press "5",

" ", and " , the code to activate fax reception.)

♦ Is the fax interrupting when you enter your answering machine’s code to re-

trieve voice messages from an outside telephone?

Make sure your answering machine’s remote retrieve code is different from the

code used to activate fax reception with an extension telephone ("5", " ", and

" "). If they are the same, entering the remote retrieve code will activate the fax

machine.

If it still doesn’t work

With certain answering machines, it may not be possible to find a Quiet Detect

Time setting which will allow both fax reception and uninterrupted voice mes-

sage recording. In this case, callers on tone dial lines can still send faxes by

pressing "5", " ", and " " on their fax. This is the code for activating fax recep-

tion (the code can be changed by changing Option Setting 5).

To use this method, set Quiet Detect Time to "00" to turn it off (see "Quiet De-

tect Time" in "Optional Hookup Settings" in this chapter), and then change your

outgoing message to inform callers that they can send a fax by pressing "5",

" ", " ", and then their Start key. Your message might go as follows:

"Hello. You’ve reached the ABC company. No one is available to take your call

right now. After the beep, please leave a message, or, if you want to send a fax,

press ’five’ once, ’asterisk’ twice, and then your facsimile Start key."

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Chapter 7 Answering Machine Hookup

How fax transmissions are detected:

Your fax detects fax transmissions in two ways when an answering machine is

connected, depending on whether the document is being sent automatically or

manually:

Automatic dialing: If the document is sent using a form of automatic dialing,

such as Rapid Key or Speed Dialing, the transmitting fax machine will send a

"calling tone" at 3-second intervals for a period of about 30 to 40 seconds after

dialing. When your fax detects this tone, it will disconnect the answering ma-

chine, send a "reception tone" in response, and begin receiving the transmission.

If the transmitting fax does not receive a reception tone from your fax within 30

to 40 seconds after dialing, it will usually hang up and automatically redial sev-

eral minutes later.

Since your fax may not be able to detect the transmitting fax’s calling tone until

after the outgoing message ends, it is important that the answering machine an-

swers the call within two rings and the outgoing message is less than 10 sec-

onds. Otherwise, your fax may not be able to establish communication with the

transmitting fax before the latter hangs up.

Manual dialing: If the document is being sent by normal (manual) dialing, the

transmitting fax machine does not send a calling tone. Instead, the person faxing

normally waits until they hear a reception tone and then presses their Start key.

In the case of an answering machine hook-up, they will hear your outgoing mes-

sage instead of a reception tone, and then press their Start key.

However, this does not signal a fax transmission to your fax. Instead, your fax

must use a function called "Quiet Detect Time" to detect the transmission. This

function causes your fax to disconnect the answering machine and begin recep-

tion if it detects a certain duration of silence.

Your fax is set to automatically begin fax reception if it detects a duration of si-

lence of four seconds. When the person faxing presses their Start key, the line

will go quiet, and the transmitting fax machine will wait for a reception tone

from your fax. Your fax will disconnect the answering machine four seconds af-

ter the key is pressed, and send a reception tone to tell the other fax machine to

begin transmission.

If your answering machine has a fast disconnect time and disconnects the line

before four seconds elapses, fax reception will not be possible. In this case, you

must shorten the Quiet Detect Time setting as described on the following page.

On the other hand, if the Quiet Detect Time setting is too short, your fax may in-

terrupt voice callers if they pause during their message or if there is a period of

silence in your outgoing message.

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Chapter 7 Answering Machine Hookup

Optional Hookup Settings

If necessary, you can use the following settings to improve the response of the

answering machine hookup to incoming calls.

Quiet Detect Time

This function causes the fax machine to take over the line and begin reception if

a certain duration of silence is detected after the answering machine answers.

Time selections for the period of silence are one to ten seconds. Quiet Detect

Time has been set to four seconds at the factory. This gives the best perform-

ance with most answering machines; however, you may need to adjust this set-

ting depending on the disconnect time of your answering machine.

♦ Some answering machines may have unusually fast disconnect times (equal

to or very slightly less than four seconds), which means that the answering

machine may disconnect the line before fax reception can begin. In this

case, try a Quiet Detect Time setting of three seconds.

♦ If the fax machine is interrupting callers before they can leave a message,

try a longer Quiet Detect Time setting. If your outgoing message includes a

period of silence, make sure that the setting is longer than that period of si-

lence, or re-record your outgoing message to shorten the silence.

To change the Quiet Detect Time setting, follow the steps below.

Note: Quiet Detect Time can be turned off by entering "00" for the time.

Note, however, that the fax machine will not be able to receive manually di-

aled faxes.

1 ^{Press the FUNCTION key and then the}

FUNCTION

"4" key. OPTION SETTING will appear

in the display.

2 ^{Press the "}" key nine times.

QUIET DETECT TM. will appear in

the display.

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Chapter 7 Answering Machine Hookup

3 ^{Set the time in seconds by entering a two-}

digit number from "01" to "10" (enter

"01" for one second, "02" for two sec-

onds, etc.). To turn off the function, enter

"00".

(Example)

• Note: We recommend that you do not

set Quiet Detect Time below three sec-

onds.

STOP

4 ^{Press the STOP key to return to the date}

and time display.

Fax reception when the answering machine fails

When this function is turned on, your fax will answer the call after five rings if

the answering machine for some reason fails to answer before that time. This en-

sures that you will receive fax messages even if the answering machine’s tape

fills up or the answering machine is not turned on.

This function has been turned off at the factory. If you want to turn it on, follow-

ing the steps below.

Note: When this function is turned on, make sure that the answering machine

is set to answer on four rings or less. If it isn’t, the fax will always answer

first, preventing callers from leaving voice messages.

1 ^{Press the FUNCTION key and then the}

FUNCTION

"4" key. OPTION SETTING will appear

in the display.

2 ^{Press the "}" key eight times.

FAX RX TAD FAILS will appear in the

display.

3 ^{Press "1" to turn the function on, or "2"}

to turn it off.

STOP

4 ^{Press the STOP key to return to the date}

and time display.

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Special

Functions

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from parties

which you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 14 to YES as de-

scribed in Chapter 9, and then enter the fax numbers from which you do not

want to receive faxes as shown below.

Comments:

• ^{Up to 5 numbers can be entered in the Anti Junk Number List.}

• ^{To clear a number from the Anti Junk Number List, you need to know the}

1-digit number which identifies it. If you have forgotten this number, print

out the Anti Junk Number List as described in Chapter 10.

1 ^{Press the keys shown at right.}

FUNCTION

STORE JUNK FAX # will appear in the

display.

2 ^{Press "1" to store a number in the Anti}

Junk Number List, or "2" to clear a num-

ber from the list.

3 ^{Storing: Enter a 1-digit number from}

"1" to "5". This number identifies the fax

number you will store in the next step.

Clearing: Enter the number which iden-

tifies the fax number you want to clear,

and go to Step 5.

(Example)

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Chapter 8 Special Functions

4 ^{Enter the fax number (max. of 20 digits).}

(Example)

5 ^{Press the START key.}

START

STOP

6 ^{Return to Step 3 to enter (or clear) an-}

Step 3 or

other number, or press STOP to exit.

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Chapter 8 Special Functions

Memory

Your fax has a memory which can be used to temporarily store both incoming

and outgoing documents.

♦ Approximately 37 pages of average content can be held in memory if they

are all going to be transmitted (25 pages if Option Setting 18, Error Correc-

tion Mode, is set to YES), or 30 pages if they are all received (27 pages if

Option Setting 18 is set to YES). Less can be held if any were scanned us-

ing fine or halftone resolution.

Sending documents from memory

With this function, the original document is scanned immediately, stored in

memory, and then transmitted once the connection to the receiving machine is

made. This is convenient when transmitting to places where the line is often

busy, as it saves you from waiting to pick up the original document and frees

the feeder for other operations. After transmission, the document will be

cleared from memory.

♦ Only one memory transmission can be set at a time.

♦ The amount of memory currently occupied appears as a percentage in the

display while the document is being scanned.

1 ^{Load the document(s).}

• Set the resolution and/or contrast if de-

sired.

MEMORY

2 ^{Press the MEMORY key and then "1".}

3 ^{Enter the number of the receiving ma-}

chine using one of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and enter

a Speed Dial number.

• Enter a full telephone number by press-

ing the number keys.

(Example)

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Chapter 8 Special Functions

4 ^{Press the START key if you entered a}

Speed Dial number or a full number.

START

• The document will be scanned and

stored in memory. Your fax will then

dial the receiving machine and trans-

mit the document (redialling will be

done automatically if necessary).

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY

IS FULL will appear in the display.

♦ Press the START key if you want to transmit the pages which have been

stored up to that point in memory. The remaining pages will be ejected

from the feeder. After transmission, the memory will be cleared and you

can transmit the remaining pages. You will also need to transmit the page

which was being scanned when the memory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

Substitute reception

This is a back-up function which is automatically activated if your fax runs out

of paper, the printing ribbon needs replacement, or the paper jams.

When you have received a document in memory, FAX RX IN MEMORY will

appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER

JAM. When you add paper, replace the imaging film, or clear the jam, the stored

documents will automatically print out.

♦ If you received documents in memory because the fax ran out of paper, be

sure to add paper which is the same size as the paper previously used. If not,

the document print-out size may not match the size of the printing paper.

Caution!

• ^{When documents are stored in memory, do not turn the power off. This will}

erase all of the contents.

• ^{If documents received in memory are lost due to a power failure or other}

interruption in the power supply, a "CLEAR REPORT" will be printed out

when the power is restored. This gives information about the receptions lost,

including the fax numbers of the transmitting machines if they are available.

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Chapter 8 Special Functions

Broadcasting

This function allows you to send the same document to as many as 20 different

locations with just one operation. First store the document in memory, then en-

ter the numbers of the receiving machines. The document will be transmitted to

each location.

♦ You can only use Rapid Keys or Speed Dial numbers to dial the numbers

of the receiving machines.

1 ^{Load the document(s).}

2 ^{Press the MEMORY key and then "2".}

MEMORY

3 ^{Dial the receiving machines (maximum}

of 20) using one or both of the following

methods:

• Enter one or more Speed Dial numbers

by pressing the number keys.

• Press one or more Rapid Keys.

(Example)

4 ^{Press the START key.}

START

• Set the resolution and/or contrast if de-

sired.

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Chapter 8 Special Functions

5 ^{Press the START key. Transmission will}

begin.

START

• A Transaction Report is automatically

printed out after Broadcasting is com-

pleted. Check the "Note" column of the

report to see if any of the locations are

marked "Busy" or have a communica-

tion error code. If so, send the docu-

ment to those locations again.

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed

into one Group Key, you can perform the broadcasting operation using the fol-

lowing simplified procedure:

1 ^{Load the document(s).}

• Make any desired transmission set-

tings (resolution, contrast, etc.).

2 ^{Press the appropriate Group Key. Trans-}

mission will begin.

18/G1

(Example)

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Chapter 8 Special Functions

Polling (Requesting a Fax Transmission)

Polling allows you to request another fax machine to send a document to your

fax machine. In other words, the receiving fax machine, not the transmitting fax

machine, initiates the transmission. You can use your fax to both poll and be

polled by others.

To use the polling function, you must first reset Rapid Key 15/POLL for use as

a polling key. This is done by resetting Option Setting 15, as described in Chap-

ter 9, "Optional Settings". (Note that when Rapid Key 15/POLL is set as a poll-

ing key, it cannot be used for Rapid Key Dialling.)

Requesting transmission

Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial loca-

tion, press the SPEED DIAL key and then enter the 2-digit number corre-

sponding to the Rapid Key.

1 ^{Dial the fax machine you want to poll us-}

ing one of the following methods:

S P E E D

D I A L

• Pick up the handset (or press the

SPEAKER key) and dial the full num-

ber. Wait for the fax answerback tone.

(Example)

• Press the SPEED DIAL key and enter

a 2-digit Speed Dial number.

• Enter the full number using the nu-

meric keys.

2 ^{Press Rapid Key 15/POLL.}

15/POLL

• If you used the handset, replace it

when POLLING appears in the display.

Reception will begin.

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Chapter 8 Special Functions

Being polled (polling standby)

To let another fax machine poll your fax, simply set the reception mode to

AUTO, and load the document(s) to be sent.

Transmission will take place when the other fax machine calls your fax and acti-

vates polling. Automatic reception is possible whilst your fax is on polling

standby.

Polling security

Polling Security allows you to prevent unauthorized polling of your fax. When

this function is turned on, polling will only take place when the fax number of

the polling fax machine has been entered in your fax’s list of permitted fax num-

bers (called "passcode numbers"). The number of the polling fax must also be

correctly programmed into itself for identification.

To use Polling Security, follow the steps below to turn the function on, and then

enter permitted numbers as shown on the following page.

1 ^{Press the keys shown at right.}

FUNCTION

ENTRY MODE will appear in the dis-

play.

2 ^{Press the "#" key three times.}

SECURITY SELECT will appear in the

display.

3 ^{Press "1" to turn polling security on, or}

"2" to turn it off.

START

STOP

4 ^{Press the START key and then the}

STOP key.

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Chapter 8 Special Functions

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your fax’s list of permitted numbers.

1 ^{Press the keys shown at right.}

FUNCTION

ENTRY MODE will appear in the dis-

play.

2 ^{Press the "#" key four times.}

PASSCODE # MODE will appear in the

display.

3 ^{Press "1" to store a number, or "2" to}

clear a number.

4 ^{Storing: Enter a 2-digit number from}

"01" to "10". This number identifies the

fax number you will store in the next

step.

Clearing: Enter the number which iden-

tifies the fax number you want to clear,

and go to Step 6.

(Example)

5 ^{Enter the fax number (max. of 20 digits).}

(Example)

START

6 ^{Press the START key.}

STOP

7 ^{Return to Step 4 to enter (or clear) an-}

Step 4 or

other number, or press STOP to exit.

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Chapter 8 Special Functions

Timer Operations

The Timer function allows you to set a transmission and/or polling operation to

be performed automatically at a time you specify. One transmission operation

and one polling operation can be set at the same time, and the times they will be

performed can be specified up to 24 hours in advance.

As an example, you can use this function to take advantage of off-peak tele-

phone rates without having to be there when the operation is performed.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

1 ^{Press the keys shown at right.}

FUNCTION

TIMER MODE will appear in the dis-

play.

2 ^{Press "#" to set a transmission operation}

(SEND MODE), or " " to set a polling

operation (POLLING MODE).

3 ^{Press "1" to select SET.}

4 ^{Enter the time at which you want the op-}

eration to take place (2 digits for the

hour and 2 digits for the minute).

(Example: 9:25)

5 ^{Press "}" to select A.M., or "#" to select

P.M.

START

6 ^{Press the START key.}

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Chapter 8 Special Functions

7 ^{Enter the Speed Dial number of the re-}

ceiving fax machine.

• If this is a polling operation, go to

Step 10.

(Example)

START

8 ^{Press the START key.}

9 ^{Adjust the resolution and/or contrast}

(skip this step if you don’t want to

change settings).

RESOLUTION

10 ^{Press the START key and then the}

STOP key. If this is a transmission op-

eration, load the document in the feeder

sometime before the specified time of

transmission.

STOP

START

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps below.

FUNCTION

1 ^{Press the keys shown at right.}

TIMER MODE will appear in the dis-

play.

2 ^{Press "#" to cancel a transmission opera-}

tion, or " " to cancel a polling opera-

tion.

3 ^{Press "2" to select CLEAR.}

4 ^{Press the START key and then the}

STOP

START

STOP key.

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Chapter 8 Special Functions

Entering and Using Programs

If you frequently perform the same operation involving the same party, you can

program all the steps of the operation into one Program Key. This allows you to

perform the operation by simply pressing that key.

♦ Rapid Keys 16/P1 and 17/P2 can be used as Program Keys. However, a key

cannot be used if it is already being used for Rapid Key Dialing.

♦ Only Speed Dial numbers can be used to enter fax numbers of receiving ma-

chines in the Program Keys. Full numbers cannot be entered.

♦ If the program is for a regular transmission or polling operation, a timer set-

ting can be included to have the operation performed automatically at a se-

lected time.

♦ To clear a mistake, press the STOP key.

Initial procedure

To program an operation, first perform the following procedure. After you have

completed it, go to the procedure for the specific operation you want to program.

1 ^{Press the keys shown at right.}

FUNCTION

PRG. ENTRY MODE will appear in the

display.

2 ^{Press "1" to select SET.}

17/P2

16/P1

3 ^{Press a Program Key ("16/P1" or}

"17/P2") to select it.

4 ^{Enter a name for the program (max. of}

20 characters). (See "Entering Letters for

Names" in Chapter 2).

ABC

GHI

DEF

WXY

…

Skip this step if you don’t want to enter

a name.

(Example)

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Chapter 8 Special Functions

START

5 ^{Press the START key.}

6 ^{Press the "#" key or the "}" until the de-

sired operation appears in the display.

The operations will appear in the follow-

ing order:

• Transmission ("SEND")

• Polling

• Broadcasting

7 ^{Press the START key and then continue}

with the specific procedure for your op-

eration (see the following pages).

START

Transmission

(Continued from "Initial procedure".)

8 ^{Press "1" if you want the document to be}

scanned into memory and then transmit-

ted, or "2" if you want the document to

be transmitted directly from the feeder.

(Note: If you select "2", you can include

a timer setting in the program.)

• If you pressed "1", go to Step 12. If

you pressed "2" and don’t want to

make a timer setting, go to Step 11.

9 ^{Enter the time at which you want the op-}

eration to take place (2 digits for the

hour and 2 digits for the minute).

(Example: 9:25)

10 ^{Press "}" to select A.M., or "#" to select

P.M.

START

11 ^{Press the START key.}

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Chapter 8 Special Functions

12 ^{Enter the Speed Dial number of the re-}

ceiving fax machine.

(Example)

START

13 ^{Press the START key.}

14 ^{If desired, set the resolution and/or con-}

trast by pressing the RESOLUTION

key (otherwise, skip this step).

RESOLUTION

START

STOP

15 ^{Press the START key and then the}

STOP key.

Polling

(Continued from "Initial procedure".)

8 ^{Enter the time at which you want the op-}

eration to take place (2 digits for the

hour and 2 digits for the minute).

If you don’t want to make a timer set-

ting, go to Step 10.

(Example: 9:25)

9 ^{Press "}" to select A.M., or "#" to select

P.M.

START

10 ^{Press the START key.}

11 ^{Enter the Speed Dial number of the re-}

ceiving fax machine.

(Example)

STOP

START

12 ^{Press the START key and then the}

STOP key.

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Chapter 8 Special Functions

Broadcasting

(Continued from "Initial procedure".)

8 ^{Enter the Speed Dial numbers of the re-}

ceiving machines.

(Example)

START

9 ^{Press the START key.}

10 ^{If desired, set the resolution and/or con-}

trast by pressing the RESOLUTION key

(otherwise, skip this step).

RESOLUTION

START

STOP

11 ^{Press the START key and then the}

STOP key.

Clearing a Program key

To clear a Program key, follow these steps:

1 ^{Press the keys shown at right.}

PRG. ENTRY MODE will appear in the

display.

FUNCTION

2 ^{Press "2" to select CLEAR.}

16/P1

3 ^{Press the Program Key you want to clear.}

(Example)

START

STOP

4 ^{Press the START key and then the}

STOP key.

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Chapter 8 Special Functions

Using a Program key

A programmed operation is performed as follows:

1 ^{Load the document.}

2 ^{Press the appropriate Program Key.}

16/P1

(Example)

Note: A maximum of 2 timer operations can be set at any one time, including

both timer operations set by pressing a Program Key and operations set as de-

scribed in "Timer Operations" in this chapter.

To cancel a programmed timer operation

If a Program Key has been pressed for a timer operation and you need to cancel

the operation before it is performed, follow these steps:

1 ^{Press the Program Key.}

16/P1

(Example)

2 ^{Press the START key.}

START

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Optional

Settings

A variety of optional settings are available which you can use to customize your

fax to better suit your needs. The settings are made by pressing the panel keys,

and each setting is described in the list below.

Accessing the Settings

1 ^{Press the keys shown at right.}

OPTION SETTING will appear in the

display.

FUNCTION

2 ^{Move through the list of settings by}

pressing "#" to move forward, or " " to

move backward. The settings will appear

in the order listed below.

3 ^{When the desired setting appears in the}

display, make a selection as described

below. Your selection will be automat-

ically stored.

(Example)

STOP

4 ^{Press the STOP key.}

Settings

Setting 1: FINE RESOLUTION PRIORITY

This sets the default resolution (the resolution used if a setting is not made with

the RESOLUTION key) for transmitting documents. Press "1" (YES) to set it

to FINE, or "2" (NO) to set it to STANDARD.

• Initial setting: "2"

Setting 2: NUMBER OF RINGS TO ANSWER

This sets the number of rings the fax machine waits before answering an

incoming call in Auto reception mode. Enter any number from "1" to "5".

• Initial setting: "4"

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Chapter 9 Optional Settings

Setting 3: RECALL INTERVAL

This sets the amount of time your fax will wait between automatic redials

when the line is busy. Enter "01" for 1 minute, "02" for 2 minutes, etc., up to a

maximum of 15 minutes.

• Initial setting: "05"

Setting 4: RECALL TIMES

This sets the maximum number of times your fax will automatically redial if

the line is busy. Enter any number from "00" to "15".

• Initial setting: "02"

Setting 5: TEL/FAX REMOTE NUMBER

This sets the 1-digit number for activating fax reception from an extension

telephone. Enter any number from "0" to "9".

• Initial setting: "5"

Setting 6: REMOTE RECEPTION SELECT

This turns detection of the code for activating fax reception from an extension

phone on or off. Press "1" to turn detection on, or "2" to turn detection off.

• Initial setting: "1"

Setting 7: TRANSACTION REPORT PRINT SELECT

This sets the condition for printing out a Transaction Report. Enter a number

from "1" to "5" as follows:

"1" (ALWAYS PRINT): A report will be printed after each transmission,

reception, or error.

"2" (ERR/TIMER/MEM): A report will be printed after an error, timer

operation, or memory operation.

"3" (SEND ONLY):

"4" (NEVER PRINT):

"5" (ERROR ONLY):

A report will be printed only after a transmission.

A report will never be printed.

A report will be printed only after an error occurs.

• Initial setting: "5"

Setting 8: DIAL MODE

This sets the mode of dialing. Press "1" if you are on a touch-tone line, or "2" if

you are on a pulse dial line. (If you don’t know which type of line you have,

try making phone calls with both settings and see which one works.)

• Initial setting: "1"

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Chapter 9 Optional Settings

Setting 9: TAD CONNECTED

Press "1" (YES) if an answering machine is connected to the fax and turned on,

or "2" (NO) if not. See Chapter 7 for more details on using an answering

machine hookup.

(Note: Select "NO" if you are using the distinctive ring function.)

• Initial setting: "2"

Setting 10: QUIET DETECT TIME

This sets the duration of silence (in seconds) after which the fax will take over

the line and begin reception when an answering machine is connected. Enter a

number from "01" to "10", or enter "00" to turn off the function. (This setting

is described in more detail in "Optional Hookup Settings" in Chapter 7.)

(Note: We recommend that you do not set Quiet Detect Time below 3 seconds.)

• Initial setting: "04"

Setting 11: FAX RECEPTION WHEN TAD FAILS

Press "1" (YES) to have the fax answer a call if an answering machine

connected to the fax does not answer within 5 rings. Press "2" (NO) to turn the

function off. (This setting is described in more detail in "Optional Hookup

Settings" in Chapter 7.)

• Initial setting: "2"

Setting 12: DISTINCTIVE RING

This sets the ring pattern to which your fax will answer if you subscribe to a

distinctive ring service. Enter a number from "1" to 5" to select a pattern. See

"Distinctive Ring" in Chapter 2 for more details.

• Initial setting: "5"

Setting 13: FAX SIGNAL RECEIVE

Your fax is set to automatically begin reception if you hear a high-pitched fax

tone after answering a call on your fax or an extension phone. If you use a

computer fax modem to send documents on the same line, you must turn this

setting off in order to prevent your fax from mistakenly attempting to receive

documents from the computer fax modem. Press "1" to turn the setting on, or

"2" to turn it off.

• Initial setting: "1"

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Chapter 9 Optional Settings

Setting 14: JUNK FAX NUMBER CHECK

Press "1" to prevent reception from fax numbers entered in the Anti Junk Fax

List. Press "2" to allow reception from all numbers.

• Initial setting: "2"

Setting 15: POLLING

Press "1" if you want to use Rapid Key 15/POLL as a polling key. Press "2" if

you want to use it as a regular Rapid Key.

• Initial setting: "2"

Setting 16: AUTO COVER SHEET

Press "1" (YES) to have the fax automatically generate a cover sheet and send

it as the last page of each transmission. Press "2" (NO) to turn the function off.

• Initial setting: "2"

Setting 17: ACTIVITY REPORT AUTO PRINT OUT

Press "1" to have your fax automatically print out an Activity Report once

every 30 operations. (The list can still be printed out on demand when desired.)

Press "2" to turn automatic print-out off.

• Initial setting: "2"

Setting 18: ERROR CORRECTION MODE (ECM)

Press "1" (YES) to have any distortions in a transmission due to noise on the

telephone line be corrected before the document is printed out. This is only

effective when the other machine has ECM as well. Press "2" (NO) to turn the

function off.

• Initial setting: "1"

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Printing

Reports and Lists

You can print out a variety of lists showing settings and information entered in

the fax. You can also have the fax automatically print out a report on transac-

tions after they are made. The lists and the report are described below.

Printing a list

FUNCTION

1 ^{Press the keys shown at right. LISTING}

MODE will appear in the display.

2 ^{Press the "#" key or the "}" key until

the desired list appears in the display.

START

3 ^{Press the START key.}

Activity Report

This report shows information on your most recently performed send and re-

ceive operations (a combined maximum of 30 operations can appear). The re-

port is divided into two parts: the TRANSMISSIONS ACTIVITY REPORT,

which shows information on transmissions, and the RECEPTIONS ACTIVITY

REPORT, which shows information on receptions.

♦ If Option Setting 17 is set to YES, a report will be automatically printed

out whenever information on 30 operations has accumulated. (A report can

still be printed on demand at any time.)

♦ All information is erased after a report is printed out. If automatic print-out

is turned off and print-out has not been done manually for 30 operations,

the information on the oldest operation will be overwritten each time a new

operation is performed.

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Chapter 10 Printing Reports and Lists

Explanation of headings

SENDER/ The fax number of the other machine involved in the transaction. If this

RECEIVER machine does not have an ID function, the communication mode will appear

(for example, "G3").

PAGES

NOTE

Number of pages transmitted or received.

OK - Transmission/reception was normal.

P.FAIL - A power failure occurred.

JAM - A problem with the fax paper or document occurred.

NO PAPER - You ran out of fax paper during reception.

CANCEL - Transmission was cancelled because the STOP key was

pressed, no document was in the feeder, or the other machine requested

transmission using a function which your fax does not have.

COM.E-0 to COM.E-14 - A telephone line error prevented the transaction.

Explanations of the error numbers are given in the following tables, however,

these are primarily for use by service engineers. In general, you will want to

simply try the transaction again. If necessary, check with the other party to

make sure their machine is functioning properly.

Transmission errors

Able to recognize handshake signal, but it has errors.

E-0

E-1

E-2

E-3

E-4

E-6

Cannot recognize the handshake signal from the receiver side.

Line disconnected during transmission.

Line disconnected after modem speed fall-back.

Line disconnected during multi-page transmission.

Cannot recognize the handshake signal for next page at receiver side.

No response from receiver side or "disconnect signal" is received at transmitter

side.

E-7

E-8

Error was not corrected after the predetermined number of retries because of an

error in a part of a page.

Error occurred after or while reception by the remote (receiving) machine was

revealed to be impossible.

E-11

Error occurred just after fall-back.

E-12

E-13

Error occurred after a response to a retransmission end command was received.

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Chapter 10 Printing Reports and Lists

Reception errors

Able to recognize handshake signal, but it has errors.

E-0

E-1

E-2

E-3

Line disconnected during reception.

Cannot recognize the handshake signal from the transmitter side.

Cannot recognize the last handshake signal from the transmitter side.

Cannot recognize the handshake signal for next page from the transmitter side in

the case of mode change.

E-4

Cannot recognize the handshake signal for next page from transmitter side.

No response from transmitter or "disconnect signal" is received at receiver side.

Error occurred upon completion of reception of all pages.

E-5

E-7

E-8

Error occurred when mode was changed or transmission/reception switching was

performed.

E-9

E-10

E-11

Error occurred during partial page or physical page reception.

Error occurred after or during inquiry from the remote (transmitting) machine as to

whether reception was possible or not.

Error occurred during or just after fallback.

E-12

E-13

E-14

Error occurred after retransmission end command was received.

Error occurred after voice communication command was received.

Timer list

This list shows the timer operations which are currently set.

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Chapter 10 Printing Reports and Lists

Telephone Number List

This list shows the fax and voice numbers which have been stored for automatic

dialing.

Passcode List

This list shows settings made for polling security, your name and fax/telephone

number as entered in the machine, and a sample of the header printed at the top

of every page you transmit (HEADER PRINT).

Option Setting List

This list shows the current status of the optional settings.

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Chapter 10 Printing Reports and Lists

Anti Junk Number List

This list shows the fax numbers from which reception is not allowed.

Program and Group List

The top part of this list shows the programs which have been entered. The bot-

tom part shows the fax numbers which have been stored in each Group Key.

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Chapter 10 Printing Reports and Lists

Print Setup List

This list shows the current status of the printing settings made by pressing the

FUNCTION key and the "6" key.

Transaction Report

This report is printed out automatically after an operation is completed to allow

you to check the result. Your fax is set at the factory to print out the report only

when an error occurs. If desired, you can change the setting to have it printed

out under a variety of other conditions. This is done by changing Option Setting

7 as described in Chapter 9.

♦ The same headings appear in the Transaction Report as in the Activity Re-

port. See "Activity Report" in this chapter for an explanation of the head-

ings.

♦ The Transaction report cannot be printed on demand.

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Maintenance

Fax print head

Clean the print head frequently to ensure optimum printing performance. To

clean the print head, first unplug the power cord, open the print compartment

cover (press the release marked OPEN), and remove the imaging film.

Wipe the print head, frame and roller

with a soft cloth dampened with dena-

tured alcohol.

Print head

Frame

Rollers

Caution!

• ^{Do not use benzene or thinner. Avoid touching the print head with hard}

objects.

• ^{The print head may be hot if your fax machine has just received a large}

number of documents. If this is the case, allow the print head to cool prior to

cleaning.

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Chapter 11 Maintenance

Scanning glass and rollers

Clean the scanning glass and rollers frequently to ensure the quality of transmit-

ted images and copies. Open the operation panel by pulling the front edge up

(grasp it at the PANEL RELEASE mark), and clean the scanning glass and

rollers as shown below.

Wipe the scanning glass, white back-

plate, and rollers with a soft cloth.

• Make sure that all dirt and stains (such

as correcting fluid) are removed, as

these will cause vertical lines on trans-

mitted images and copies.

White

backplate

Document

rollers

Scanning glass

The housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

• ^{Do not use benzene or thinner. These solvents may damage or discolor the}

machine.

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Troubleshooting

Problems and Solutions

Note: For problems with an answering machine hookup, see "If you have por-

blems" in Chapter 7, "Answering Machine Hookup".

Problem

Check and remedy

Nothing appears in the dis-

play.

• Make sure the power cord is properly plugged

into a power outlet.

• Connect another electrical appliance to the

outlet to see if it has power.

The fax does not respond

when you press any of its

keys.

• If a beep sound is not made when you press the

keys, unplug the power cord and then plug it

back in several seconds later.

• Make sure the power cord is properly plugged

Dialing is not possible.

into a power outlet.

• Make sure that the telephone line is properly

connected to both the TEL. LINE jack and the

wall jack.

• Make sure that the fax is set to the correct

dialing mode for your telephone line. See Option

Setting 8 in Chapter 9.

The power is on, but no

transmission takes place.

• Make sure that the receiving machine has fax

paper.

• Make sure that the telephone line cord is

plugged into the "TEL. LINE" jack, and not the

"TEL. SET" jack.

• If the receiving machine is in manual mode with

no attendant, reception will not be possible.

• If the receiving machine is not a Sharp model,

make sure it is G3 compatible.

• Check the display for error messages.

• Pick up the handset and check for a dial tone.

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Chapter 12 Troubleshooting

Automatic document

feeding does not work for

transmission or copying.

• Check the size and weight of the document (see

"Transmittable documents" in Chapter 3).

Nothing is printed at the

receiving end.

• Make sure that the document for transmission is

placed face down in the feeder.

• Make sure that the fax paper is properly loaded

in the receiving machine.

A distorted image is

received at the other end.

• Noise on the telephone line may cause

distortion. Try sending the document again.

• Make a copy of the document on your fax. If the

copy is also distorted, your fax may have a

problem.

• Make sure that the telephone line cord is

plugged into the "TEL. LINE" jack, and not the

"TEL. SET" jack.

The power is on, but no

reception takes place.

• The printing paper may be jammed. See

"Clearing Jammed Printing Paper" in this

chapter.

The printing paper does not

come out.

• Make sure that the printing paper is properly

loaded in your machine.

• Make sure that the document is loaded properly

in the feeder of the transmitting machine. Make

a copy to confirm the printing ability of your

machine.

The printing paper comes

out blank when you try to

receive a document.

• Ask the other party to send higher contrast

documents. If the contrast is still too low, your

fax may have a problem. Make a copy to check

it.

The received document is

faint.

• Noise on the telephone line may cause

distortion. Have the other party try sending the

document again.

Received images are

distorted.

• The print head may be dirty. See "Fax print

head" in Chapter 11.

• Make a copy of another document on your fax. If

the copy is also distorted, your fax may have a

problem.

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Chapter 12 Troubleshooting

• If reception or copying has been done

continuously for a long time, the print head may

have become overheated. Turn off the power

and let it cool down.

Reception/copying is

interrupted.

• The fax may interrupt during a voice call if

Option Setting 9 is set to YES and the reception

mode is set to AUTO. To prevent interruption on

a touch-tone extension phone, press any three

keys on the extension phone after answering.

(Note: Do not enter the code to activate fax

reception.)

Voice calls taken on an

extension phone are

interrupted by the fax.

No reception occurs when

polling is attempted.

• Make sure you have not run out of printing paper.

• Make sure the transmitting machine is in

automatic reception mode.

• If the transmitting machine has polling security,

make sure that your fax number has been

entered both in your fax and in the transmitting

machine.

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Chapter 12 Troubleshooting

Messages and Signals

Display messages

The paper size setting is incorrect. Change the

paper size setting as described in "Loading the

Paper" in Chapter 1.

CHECK PAPER SIZE

COVER OPEN

The printing compartment cover is open. Close it.

The original document is jammed. See the

following section, "Clearing Paper Jams".

DOCUMENT JAM

A fax has been received in memory because the

imaging film needs replacement, you have run

out of printing paper, or the paper is jammed.

The fax will print out automatically when the

problem is fixed.

FAX RX IN MEMORY

The imaging film may need replacement. Check

the film and replace it if necessary.

FILM END

FUNCTION MODE

The FUNCTION key has been pressed.

Transmission or reception was not successful.

Press STOP to clear the message, and then try

again.

LINE ERROR

An extension phone connected to the fax is being

used. Do not lift the fax’s handset or attempt

transmission at this time, as this will interrupt the

conversation on the extension phone.

LINE IS IN USE

MEMORY IS FULL

The memory is full. See "Memory" in Chapter 8.

The fax is preparing to or printing out a document

from memory.

MEMORY PRINTING

The SPEAKER key has been pressed and the

fax is waiting for you to dial.

ON HOOK DIAL

OUT OF PAPER

OVER HEAT

You are out of printing paper.

The print head has overheated. Operation can be

continued once it cools.

The printing paper is jammed. See the following

section, "Clearing Paper Jams".

PAPER JAMMED

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Chapter 12 Troubleshooting

Audible signals

Indicates the end of transmission,

reception, or copying.

Continuous tone

3 seconds

5 seconds

(1 second on,

1 second off)

Indicates incomplete

transmission, reception, or

copying.

Intermittent tone

(3 beeps)

35 seconds

(0.7 seconds on,

0.3 seconds off)

Indicates that the handset is off

hook.

Rapid intermittent tone

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Chapter 12 Troubleshooting

Clearing Paper Jams

Clearing a jammed document

If a document doesn’t feed properly during transmission or copying, or DOCU-

MENT JAMMED appears in the display, first try pressing the START key. If

the document doesn’t feed out, open the operation panel (grasp the front edge at

the "PANEL RELEASE" mark and pull up) and pull it out gently.

Clearing jammed fax paper

1 ^{Press the release marked OPEN and}

open the print compartment cover.

• Caution! The printing head (the strip

of metal on the underside of the frame)

applies heat to the imaging film. It

may be hot if a document has just been

printed.

2 ^{Remove the imaging film from the print-}

ing compartment and set it on a sheet of

paper.

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Chapter 12 Troubleshooting

3 ^{Gently pull the jammed paper out of the}

printing compartment.

4 ^{Replace the imaging film, making sure}

that the flange goes into the rear slot on

the left side of the printing compartment.

Also, make sure that the right, rear gear

engages with the gear below it.

5 ^{Wind the film slightly (rotate the gear on}

the right side of the rear spool) so that

there is no slack in the film. Make sure

that both edges of the film wind onto the

spool evenly.

6 ^{Close the print compartment cover, mak-}

ing sure it clicks into place.

• Caution! Close the cover slowly to

make sure it doesn’t pinch your fin-

gers.

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Specifications

Applicable telephone line:

Compatibility:

Public switched telephone network

ITU-T (CCITT) G3 mode

Configuration:

Half-duplex, desktop transceiver

Memory size*:

512 KB (approx. 30 average pages with ECM function

off)

Compression scheme:

Scanning method:

Resolution:

MH, MR, MMR

Flat-bed, solid-state CCD

Horizontal:

203 lines/inch (8 lines/mm)

Vertical:

Standard

Fine /Halftone 196 lines/inch (7.7 lines/mm)

Super fine 391 lines/inch (15.4 lines/mm)

98 lines/inch (3.85 lines/mm)

Recording system:

Display:

Thermal transfer recording

7 x 5 dots, 1 line by 16-digit display

Auto/Manual

Reception modes:

Modem speed:

14400 bps with automatic fallback to 12000, 9600, 7200,

4800, or 2400 bps

Transmission time*:

Approx. 6 seconds

Effective recording width:

Input document size:

8.0" (203 mm) (average)

Automatic feeding:

Width

Length

5.83 to 8.5" (148 to 216 mm)

5.04 to 14" (128 to 356 mm)

Manual feeding:

Width

Length

5.83 to 8.5" (148 to 216 mm)

5.04 to 39.4" (128 to 1000 mm)

Effective scanning width:

8.3" (210 mm) max.

Automatic document feeder: 20 sheets max.

Halftone (gray scale):

64 levels

* Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,

excluding time for protocol signals (i.e., ITU-T phase C time only).

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Specifications

Contrast control:

Automatic/Dark selectable

Copy function:

Single/Multi-copy/Sort-copy (99 copies/page)

Standard (cannot be used if power fails)

120 V AC, 60 Hz

Telephone function:

Power requirements:

Operating environment:

Power consumption:

41 - 95°F (5 - 35°C), 20 to 80% RH

Stand-by: 5 W

Maximum: 100 W

Dimensions:

Width: 14.4" (365 mm)

Depth: 13.9" (353 mm)

Height: 7.6" (193 mm)

(Without attachments)

Weight:

Approx. 10.4 lbs. (4.7 kg)

As a part of our policy of continuous improvement, SHARP reserves the right to

make design and specification changes for product improvement without prior

notice. The performance specification figures indicated are nominal values of

production units. There may be some deviations from these values in individual

units.

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SHARP

Date Issued: Feb. 9,1996

MSDS No. B-1006

MATERIAL SAFETY DATA SHEET

Section 1. Product Identification

Product Code: UX-15CR Imaging Film

Section 2. Supplier’s Name and Address

Sharp Corporation

22-22 Nagaike-cho, Abeno-ku, Osaka, Japan

Local suppliers are listed below. Please contact the nearest supplier for additional information.

(Country)

U.S.A.

(Name and Telephone Number)

Sharp Electronics Corporation

Telephone number for information : 201-529-8200

Emergency telephone number

: 1-800-255-3924

Canada

Sharp Electronics of Canada Ltd.

Telephone number for information : 416-890-2100

Emergency telephone number

Sharp Electronics(U.K.)Ltd.

: 1-800-424-9300

United

Kingdom

Telephone number for information : 01923-474013

Section 3. Ingredients

Ingredients

CAS No.

25038-59-9

1333-86-4

Proportion

51.0 %

8.5 %

OSHA PEL

3.5mg/m³

ACGIH TLV Other Limits

Polyethylene terephthalate

Carbon black

3.5mg/m³

Ethylene-vinyl acetate

copolymer

24937-78-8

3.1 %

Ester wax

8015-86-9

8002-74-2

63231-60-7

8016-60-2

27923-68-8

5.6 %

12.5 %

15.2 %

1.3 %

Parraffin wax

Microcrystalline wax

Modified wax

Polyester resin

Others

2mg/m³(fume)

1.3 %

1.5 %

Section 4. Hazardous Identification (Emergency Overview)

This product is ink film for thermal transfer facsimile. "Ink film" is a thin film coated with ink.

It is no special hazard under normal use condition.

Section 5. Health Hazard Data

Route(s) of Entry:

Inhalation ?

Skin ?

Ingestion ?

Possible but very unusual

not applicable

Health Hazards:

Carcinogenicity:

The ingredients are not listed in ACGIH (1986) and OSHA (1989) ecept carbon black

and paraffin wax

In 1996 the IARC reevaluated carbon black as a Group 2B carcinogen (possible

human carcinogen). This classification is given to chemicals for which there is

inadequate human evidence, but sufficient animal evidence on which to base an

opinion of carcinogenicity. The classification is based upon the development of lung

tumors in rats receiving chronic inhalation exposures to free carbon black at levels

that induce particle overload of the lung. Studies performed in animal models other

than rats did not show any association between carbon black and lung tumors.

not applicable

Signs and Symptoms of Exposure:

Medical Conditions Generally Aggravated by Exposure: not applicable

Emergency and First Aid Procedures: not applicable

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SHARP

Date Issued: Feb. 9,1996

MSDS No. B-1006

MATERIAL SAFETY DATA SHEET

Section 6. Physical Chemical Characteristics

Boiling/Melting Point

m.p. about 70 °C

for ink

Specific Gravity

about 1

Vapor Pressure

Vapor Density

Evaporation Rate

Appearance

not applicable

negligible

thin film coated

with ink

Solubility

Viscosity

Color

negligible (water)

not applicable

black

Odor

slight wax odor

Section 7. Fire and Explosion Data

Flash Point (Method Used):

Ignition Temperature:

Flammable Limits:

about 250 °C for ink

not applicable

not applicable (LEL);

(UEL);

Extinguishing Media:

CO2, water, dry chemicals and form etc.

Special Fire Fighting Procedure:

Unusual Fire and Explosion Hazard:

Sensitivity to Mechanical Impact:

Sensitivity to Static Charge:

none

no hazardous effect by mechanical impact

not applicable

Section 8. Reactivity Data

Stability:

Stable

Incompatibility (Materials to Avoid):

Hazardous Decomposition:

Hazardous Polymerization:

none

not applicable

Section 9. Precautions for Safe Handling and Use

Personal Protection Information (Respiratory, Eye Protection and Protective Glove): not required

Engineering Control/Ventilation:

Work/Hygienic Practice:

especially none

Steps to be taken in case of Spill or Leak:

If rumple the product and wax layer peel off, sweep up or clean with vacuum cleaner.

If it dirty skin, wash with water and soap. If it clothes, wash by suitable method.

Dispose in an approved incinerator or contract with licensed chemical disposal

agency.

Waste Disposal Method:

Ensure conformity with governmental disposal regulations. (Dispose by the same

method of ordinary plastic products.)

Section 10. Regulatory Information

NFPA Rating (U.S.A.):

WHMIS Legislation (Canada):

Transport Information:

UN No.:

no information

not controlled

no information

Section 11. Other information

Reference :

IARC (1996) Monographs on the Evaluation of the Carcinogenic Risk of Chemicals

to Humans, Vol. 65, Printing Process and Printing inks,

Carbon Black and Some Nitro Compounds, Lyon, pp-149-261

H. Muhle, B. Bellmann, O. Creutzenberg, C. Dasenbrock, H. Ernst,

R. Kilpper, J. C. Mackenzie, P. Morrow, U. Mohr, S. Takenaka, and

R. Mermelstein (1991) Pulmonary Response to Toner upon Chronic Inhalation

Exposure in Rats.

Fundamental and Applied Toxicology 17, pp. 280-299

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FCC Regulatory Information

This equipment complies with FCC rules, Part 68. On this equipment is a label that con-

tains, among other information, the FCC Registration Number and Ringer Equivalence

Number (REN) for this equipment. If requested, this information must be provided to

your telephone company.

An FCC compliant telephone cord and modular plug is provided with this equipment.

This equipment is designed to be connected to the telephone network or premises wiring

using a compatible modular jack which is Part 68 compliant. This equipment connects to

the telephone network through a standard USOC RJ-11C network interface jack.

The REN is used to determine the quantity of devices which may be connected to your

telephone line and still have all of those devices ring when your number is called. Too

many devices on one line may result in the devices not ringing in response to an incom-

ing call. In most, but not all, areas as the sum of the RENs of all devices should not ex-

ceed five (5.0). To be certain of the number of devices that may be connected to your

line, as determined by the total RENs, contact your local telephone company.

If this equipment causes harm to the telephone network, your telephone company may

disconnect your service temporarily. If possible, they will notify you in advance. If ad-

vance notice is not practical, you will be notified as soon as possible. You will also be ad-

vised of your right to file a complaint with the FCC.

Your telephone company may make changes in its facilities, equipment, operations, or

procedures that could affect the operation of your equipment. If this happens, the tele-

phone company will provide advance notice in order for you to make necessary modifica-

tions to maintain uninterrupted service.

If you have any questions or problems which cannot be solved by reading this manual,

please contact Sharp’s Customer Information Center. The number is 1-800-BE SHARP.

If the equipment is causing harm to the telephone network, your telephone company may

ask you to disconnect the equipment until the problem resolved.

This equipment may not be used on coin service provided by the telephone company.

Connection to party lines is subject to state tariffs. Contact your state’s public utility com-

mission, public service commission, or corporation commission for more information.

This equipment is hearing-aid compatible.

When programming and/or making test calls to emergency numbers:

• Remain on the line and briefly explain to the dispatcher the reason for the call.

• Perform such activities in the off-peak hours, such as early morning or late evening.

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Guia de Consulta Rapida

START

Presione: START

Instalación

4. Introduzca su número de fax empleando el

teclado. Se pueden introducir un máximo

de 20 dígitos.

♦ Si se equivoda, presione la tecla

HOLD/SEARCH para mover el cursor al

error. Al introducir el dato correcto, se

TEL.

SET

TEL.

LINE

borra el error.

START

EXT.

PHONE

Presione la tecla de inicio: START

TEL.

LINE

6. Introduzca su nombre empleando el te-

clado.

Borra la letra re-

saltada

Tecla de cambio

de mayúscu-

las/minúsculas

Mueve el cursor

hacia la izquierda

Mueve el cursor

hacia la derecha

ABC

DEF

SPEED

DIAL

1. Conecte el microteléfono como se muestra.

Conecte la toma TEL LINE a su toma tele-

fónica de la pared.

GHI

JKL

MNO

REDIAL

PQRS

TUV

WXYZ

HOLD/

3. Enchufe la unidad en su toma de CA de la

pared.

SPEAKER

Instalación con un telefono de

extension

Remueva el sello que cubre la toma TEL

SET del panel trasero del facsmile.

Conecte el teléfono de extensión en la

toma TEL SET.

Para desplazarse a través del grupo de sím-

bolos.

♦ Emplee "1" para dejar un espacio.

Instalación con un contestador

automático y un telefono de extension

♦ Para introducir dos letras seguidas que re-

quieren emplear la misma tecla, presione la

tecla SPEAKER después de introducir la

primera letra.

Conecte la toma TEL LINE del contestador

automático a la toma TEL SET del

facsmile.

Ejemplo: Para escribir "ABZ Co.", presione:

"2" dos veces para la letra A,

Introducción de su Nombre y

Número

Presione SPEAKER para movel el cursor hacia

la derecha.

"2" tres veces para la letra B,

"9" cinco veces para la letra Z,

"1" dos veces para un espacio,

"2" cuatro veces para la letra C,

Presione REDIAL para letras minúsculas,

"6" cuatro veces para la letra o,

"#" una vez para un punto.

La ley exige que su nombre y número de fax

aparezcan en todos los documentos que en-

víe. Para programar su fax de forma que haga

esto automáticamente, siga los pasos siguien-

tes:

Presione FUNCTION y luego presione "3":

FUNCTION

STOP

START

7. Presione:

ENTRY MODE aparece en el visualizador.

2. Luego, presione dos veces la tecla #:

OWN NUMBER SET aparece en el visuali-

zador.

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Para borrar un número de discado automático,

presione las teclas siguientes en el orden indi-

Insercion de Fecha y Hora

cado

FUNCTION

Para insertar la fecha y la hora, presione las te-

clas siguientes en el órden indicado:

Presione "2" y luego introduzca un número de

dos dígitos para asignar el número de discado

rapido:

FUNCTION

STOP

START

El visualizador mostrará: DATE & TIME SET

Presione:

START

Presione: START

Introducir dos dígitos para el mes (01 al 12)

Envio de Documentos

Introducir dos dígitos para el día del mes (01

al 31)

Insetrte su documento (hasta 20 páginas) con

el lado impreso hacia abajo en el alimentador

de documentos.

Introducir dos dígitos para el año (00 al 99)

Introducir dos dígitos para la hora (01 al 12)

Introducir dos dígitos para el minuto(00 al 59)

Presionar: " " para AM o "#" para PM

Después de introducir todos los caracteres,

presione: START y luego STOP:

STOP

START

Discado Normal

S P E A K E R

Memorización y Borrado de

Numeros de las Marcas

Automaticas

1. Levante el teléfono y presione

2. Marque el número de fax, empleando el te-

clado.

3. Espere a oir el tono (en caso de que alguna

persona conteste, pedir que le dé tono) y

entonces presionar START.

Para memorizar números o cambiar números

que ya no están vigentes, presione las teclas

siguientes en el orden indicado:

Presione START y cuelgue el teléfono.

FUNCTION

Discado con Teclas Rápidas

El visualizador mostrará: FAX/TEL # MODE

Para discar a través de teclas rápidas,

presione la tecla correspondiente (si la tecla

es de 20 a 38, pulse primero la tecla SHIFT).

La transmisión comenzará de manera

automática.

Presione : "1"

2. Introducir un número de dos dígitos ("01" a

"99") para designar el número de discado

rápido. Este sera el número de dos dígi-

tos que usted empleará para marcar el

número deseado.

Discado Veloz

SPEED

DIAL

3. Introducir el número de fax/telefono.

Presione la tecla SPEED DIAL

START

Presione: START

2. Introduzca el número de discado rápido

asignado presionando el teclado.

START

5. Introducir el nombre del lugar o persona al

que este número de ha sido asignado (un

máximo de 20 caracteres).

START

Presione START

Presione: START

Discado directo - Usando el Teclado

7. Repita los pasos 1 al 3 para continuar inser-

tando en memoria las números deseados.

Para abandonar esta función, presione

STOP.

1. Disque el número de fax correspondiente.

START

Presione START

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Instalar la película de impresión

Recepción de documentos

RECEPTION

MODE

1. Presione el dispositivo

soltador marcado OPEN

y abra la tapa del com-

partimiento de impresión.

Presione RECEPTION

MODE hasta que AUTO

o MANU aparezca en el

visualizador.

2. Inserte dos de las

ruedecillas en los extre-

mos de la bobina de

película.

Recepción AUTO: El fax suena cuatro ve-

ces y comienza a recibir los documentos que

entran.

Recepción MANUAL: Levante el teléfono

cuando suena el fax. Cuando se oiga un tono

de fax, presione START y cuelgue el receptor,

o puede esperar a que aparezca RECEIVING

en el visualizador, entonces cuelgue.

3. Tome la bobina vacía de

tal forma que el extremo

que tiene una sóla ranura

quede a la izquierda; intro-

duzca las bobinas en el

compartimiento de im-

presión de tal forma que

las ruedecillas encajen en

las ranuras que hay a

cada lado del compar-

timiento.

Cargar el papel

1. Si todavía no está in-

stalada, insertar la ban-

deja de papel en el fax.

4. Con unas tijeras corte

la cinta que retiene las

bobinas juntas y

2. Retirar la cubierta, si se

encuentra en la ban-

deja. (Para papel de

tamaño folio, levantar la

pieza de prolongación

de la bandeja.)

retírela. Introduzca la

ruedecilla restante en

el extremo derecho de

la bobina vacía y el sali-

ente en el extremo

izquierdo de la misma

bobina.

3. Tire hacia adelante de

la placa de retención

del papel.

5. Tire de la bobina vacía

hacia el fondo del com-

partimiento, desenrol-

lando la parte anterior de

la bobina de película. In-

serte la bobina vacía en

el compartimiento de

forma que la ruedecilla y

la bobina encajen en las

ranuras que hay a am-

bos lados del compar-

timiento.

♦ Si todavía queda papel

en la bandeja, sáquelo

y póngalo junto con la

nueva pila de papel.

4. Coloque la pila de

papel en la bandeja;

coloque la tapa y em-

puje hacia abajo la

placa de retención

del papel.

LETTER

LEGAL

6. Enrolle la película ligera-

mente para templarla;

cierre luego la tapa del com-

partimiento de impresión.

5. Ahora pulse las teclas así:

FUNCTION

7. Si ha sustituido la película, pulse las teclas

siguientes (procedimiento no necesario

para la película de muestra incluida con el

Si ha cargado papel de tamaño estándar

pulse "1"; si el papel es de tamaño folio,

pulse "2".

STOP

fax):

START

FUNCTION

Al terminar pulse:

100

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Index

Direct Keypad Dialing, 38

Display, 17

Display messages, 89

Distinctive Ring, 25

Document feeder, 33

Document guides, 33

Document restrictions, 32

Document rollers, 85

Document sizes, 32

Activity Report, 78

Automatic printing, 77

Answering machine hookup

Connecting, 6

Fax answer when TAD fails, 57

Problems, 53

Quiet Detect Time, 52, 56

TAD connection setting, 51

Touch-tone fax activation, 54

Anti Junk Fax, 58, 77

Anti Junk Number List, 82

Audible signals, 90

Document, maximum scanning size, 32

Electrical outlet, 6

Error Correction Mode, 77

Extension telephone, connecting, 6

Extension telephone, using, 43

Auto cover sheet, 77

Auto reception mode, 23, 42

Automatic dialing, 27, 39

Fine Resolution Priority, 74

Function key, 17

Batch Page Numbering, 36

Broadcasting, 62

Group Keys

Storing, 30

Using, 63

Cleaning, 84 - 85

Computer, connecting to, 8

Contrast, 34

Copies, 45

Copy Cut-off setting, 47

Copy/Help key, 17, 45

Cover sheet, 35, 77

Halftone, 34

Handset, 7

Handset receiver volume, 31

Hold, 49

Hold/Search key, 16, 40, 49

Housing, cleaning, 85

Date, setting, 21

Dial mode, 75

Dialing

Direct Keypad, 38

Normal, 37, 48

Rapid Key, 39, 48

Search, 40, 49

Speed, 39, 48

Imaging film

Loading, 2

Replacing, 5

Initialize Film setting, 5

101

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Index

Jams, clearing, 91

Rapid Dial Keys, 17

Rapid Key Dialing, 39, 48

Recall Times, 75

Junk fax number check, 77

Recall Wait Interval, 75

Receive Unit setting, 24

Reception mode

Letters, entering, 19

Loading the document, 33

Auto, 23, 42

Manual, 23, 42

Setting, 23

Reception mode key, 17, 23

Reception Ratio setting, 44

Redial key, 16, 27, 41, 49

Redialing, 41, 49

Manual reception mode, 23, 42

Memory, 60

Transmission, 60

Memory key, 17, 60

Multifunction Interface software, in-

stalling, 9

Resolution, 34

Resolution key, 17, 34

Ringing volume, 31

Rollers, cleaning, 85

Multifunction Interface, connecting, 8

Normal dialing, 37, 48

Number keys, 16

Number of rings in Auto reception

mode, 74

Scanning glass, cleaning, 85

Search Dialing, 40, 49

Sender’s name and number, entering, 18

Speaker key, 16, 31, 37, 48

Speaker volume, 31

Speed Dial key, 16, 39, 48

Speed Dialing, 39, 48

Start key, 17

Option Setting List, 81

Stop key, 17

Storing numbers for automatic dialing,

Paper jams, clearing, 91

Paper Size setting, 14

Paper Type setting, 14

Passcode List, 81

Pauses, auto-dial, 27

Polling, 64 - 66

TEL. LINE jack, 7

TEL. SET jack, 6

Power cord, 6

Tel/Fax Remote Number, 75

Telephone line cord, 7

Telephone Number List, 81

Telephone, using as, 48

Time, setting, 21

Print head, cleaning, 84

Print Setup List, 83

Program and Group List, 82

Programs, 69

102

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Index

Timer List, 80

Timer operations, 67

Transaction Report, 83

Transaction Report Print Select, 75

Two-in-one printing, 44

Volume keys, 31

103

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LIMITED WARRANTY

SHARP ELECTRONICS CORPORATION warrants to the first end user purchaser that this Sharp brand

product (the "Product"), when shipped in its original container, will be free from defective workmanship

and materials, and agrees that it will, at its option, either repair the defect or replace the defective Product

or part thereof with a new or remanufactured equivalent at no charge to the purchaser for parts or labor

for the period(s) set forth below.

This warranty does not apply to any appearance items of the Product nor to the additional excluded item(s)

set forth below nor to any product the exterior of which has been damaged or defaced, which has been

subjected to misuse, abnormal service or handling, or which has been altered or modified in design or

construction.

In order to enforce the rights under this limited warranty, the purchaser should follow the steps set forth

below and provided proof of purchase to the servicer.

To the extent permitted by applicable state law, the warranties set forth herein are in lieu of, and exclusive

of, all other warranties, express or implied. Specifically, ALL OTHER WARRANTIES OTHER THAN

THOSE SET FORTH ABOVE ARE EXCLUDED. ALL EXPRESS AND IMPLIED WARRANTIES

INCLUDING THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR USE, AND FITNESS FOR

A PARTICULAR PURPOSE ARE SPECIFICALLY EXCLUDED. If, under applicable state law, implied

warranties may not validly be disclaimed or excluded, the duration of such implied warranties is limited to

the period(s) from the date of purchase set forth below.

Neither the sales personnel of the seller nor any other person is authorized to make any warranties other

than those described above, or to extend the duration of any warranties beyond the time period described

above on behalf of Sharp.

The warranties described herein shall be the sole and exclusive warranties granted by Sharp and shall

be the sole and exclusive remedy available to the purchaser. Correction of defects, in the manner and for

the period of time described herein, shall constitute complete fulfillment of all liabilities and responsibilities

of Sharp to the purchaser with respect to the Product, and shall constitute full satisfaction of all claims,

whether based on contact, negligence, strict liability or otherwise. In no event shall Sharp be liable, or in

any way responsible, for any damages ordefects in the Product which werecaused byrepairsor attempted

repairs performed by anyone other than an authorized servicer. Nor shall Sharp be liable or in any way

responsible for any incidental or consequential economic or property damage. Some states do not allow

limits on warranties or on remedies for breach in certain transactions; in such state the limits herein may

not apply.

Your Product:

Personal Facsimile

Warranty Period for this Product:

Additional items excluded

from warranty coverage:

Where to obtain service:

Ninety (90) days parts and labor from date of purchase.

Any consumable items such as paper supplied with the

Product.

At a Sharp Authorized Servicer located in the United States.

To find out the location of the nearest Sharp Authorized

Servicer, call Sharp toll free at 1--800-BE-SHARP.

Ship (prepaid) or carry in your Product to a Sharp Authorized

Servicer. Be sure to have proof of purchase available. If you

ship or mail the Product, be sure it is packaged carefully.

What to do to obtain service:

For product information or customer assistance, please visit http://www.sharp-usa.com

the World Wide Web or call 1-800-BE SHARP.

SHARP ELECTRONICS CORPORATION

Sharp Plaza,

Mahwah, New Jersey 07430-2135

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SHARP ELECTRONICS CORPORATION

Sharp Plaza, Mahwah, New Jersey 07430-2135

SHARP CORPORATION

PRINTED IN THAILAND

(TINSE3728XHZB)

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