Ricoh All in One Printer DSm616 User Guide
Operating Instructions  
General Settings Guide  
Getting Started  
Combined Function Operations  
User Tools (System Settings)  
Troubleshooting  
Other Functions  
Entering Text  
Security  
Specifications  
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use of this machine, please  
be sure to read the Safety Information in the "Copy Reference" before you use it.  
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Manuals for This Machine  
The following manuals describe the operational procedures of this machine. For  
particular functions, see the relevant parts of the manual.  
Note  
❒ Manuals provided are specific to machine type.  
❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.  
❒ Two CD-ROMs are provided:  
• CD-ROM 1 “Operating Instructions for Printer/Scanner”  
• CD-ROM 2 “Scanner Driver & Document Management Utilities”  
❖ General Settings Guide (this manual)  
Provides an overview of the machine and describes System Settings (paper  
trays, Key Operator Tools, etc.), and troubleshooting.  
Refer to this manual for Address Book procedures such as registering fax  
numbers, e-mail addresses, and user codes.  
❖ Network Guide (PDF file - CD-ROM1)  
Describes procedures for configuring the machine and computers in a net-  
work environment.  
❖ Copy Reference  
Describes operations, functions, and troubleshooting for the machine's copier  
function.  
❖ Facsimile Reference <Basic Features>  
Describes operations, functions, and troubleshooting for the machine's fac-  
simile function.  
❖ Facsimile Reference <Advanced Features>  
Describes advanced functions and settings for key operators.  
❖ Printer Reference 1  
Describes system settings and operations for the machine's printer function.  
❖ Printer Reference 2 (PDF file - CD-ROM1)  
Describes operations, functions, and troubleshooting for the machine's print-  
er function.  
❖ Scanner Reference (PDF file - CD-ROM1)  
Describes operations, functions, and troubleshooting for the machine's scan-  
ner function.  
i
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❖ Manuals for DeskTopBinder Lite  
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner  
Driver & Document Management Utilities”.  
• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)  
Describes the installation of, and the operating environment for DeskTop-  
Binder Lite in detail. This guide can be displayed from the [Setup] dialog  
box when DeskTopBinder Lite is installed.  
• DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2)  
Describes operations of DeskTopBinder Lite and provides an overview of  
its functions. This guide is added to the [Start] menu when DeskTopBinder  
Lite is installed.  
• Auto Document Link Guide (PDF file - CD-ROM2)  
Describes operations and functions of Auto Document Link installed with  
DeskTopBinder Lite. This guide is added to the [Start] menu when Desk-  
TopBinder Lite is installed.  
❖ Manuals for ScanRouter V2 Lite  
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner  
Driver & Document Management Utilities”.  
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)  
Describes the installation of, settings, and the operating environment for  
ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup]  
dialog box when ScanRouter V2 Lite is installed.  
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)  
Describes delivery server management and operations, and provides an  
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]  
menu when ScanRouter V2 Lite is installed.  
❖ Other manuals  
• PostScript3 Supplement (PDF file - CD-ROM1)  
• Unix Supplement (available from an authorized dealer, or as a PDF file on  
our Web site)  
ii  
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Machine Types  
This machine comes in two models which vary by copy speed.  
Type 1  
Type 2 *1  
Copy speed  
16 copies/minute  
20 copies/minute  
(A4K, 81/2" × 11"K)  
(A4K, 81/2" × 11"K)  
*1  
18 copies/minute (feeding from Optional Paper Tray Unit)  
iii  
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What You Can Do with This Machine  
The following introduces the functions of this machine, and the relevant manu-  
als containing detailed information about them.  
Products marked with * are optional. For details about optional products, see  
p.13 “Options”, or contact your local dealer.  
Copier, Facsimile, Printer, and  
Scanner Functions  
Paperless Fax Transmission  
Transmission  
AAI008S  
AAI016S  
This machine provides copier, fac-  
simile*, printer*, and scanner* func-  
tions.  
• You can send documents created  
in computer applications to anoth-  
er party's fax machine directly,  
without printing (Sending fax doc-  
uments from computers). See Fac-  
simile Reference <Advanced  
Features>.  
• You can make copies of originals.  
See Copy Reference.  
• You can send originals by fax or e-  
mail, and receive faxes from other  
parties. See Facsimile Reference <Ba-  
sic Features>, and Facsimile Refer-  
ence <Advanced Features>.  
• You can print documents created  
in computer applications. See  
Printer Reference 1, and Printer Ref-  
erence 2.  
• You can scan originals and send  
scan files to a computer. See Scan-  
ner Reference.  
iv  
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• With ScanRouter V2 Profession-  
al*/Lite, you can save scan files in  
specified destinations on network  
computers (Using the network de-  
livery scanner function). See Scan-  
ner Reference.  
Fax Transmission and  
Reception through the Internet  
Administrating the Machine  
(Security Functions)  
[email protected]  
[email protected]  
AAI017S  
• You can send fax documents  
through e-mail by specifying the  
recipient's e-mail address (Trans-  
mitting Internet Fax).  
You can receive sent documents  
via Internet Fax, or from comput-  
ers (Receiving Internet Fax ).  
See Facsimile Reference<Basic Fea-  
tures>.  
AAI019S  
The security functions protect docu-  
ments from being copied without  
permission or unauthorized access  
via the network. See p.97 “Security”.  
Using the Scanner in a  
Network Environment  
Note  
❒ This function is only available  
when the printer/scanner and fax  
units are installed.  
❖ Security Functions  
• Protecting against unauthor-  
ized access via phone lines  
• Authenticating administrator  
(setting the key operator code)  
See p.34 “Key Operator Code”.  
AAI018S  
• You can send scan files to a speci-  
fied destination using e-mail  
(Sending scan file by e-mail). See  
Scanner Reference.  
v
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Monitoring the Machine Using  
a Computer  
AAI020S  
You can monitor machine status and  
change settings using a computer.  
• Using SmartDeviceMonitor for  
Admin, SmartDeviceMonitor for  
Client, or a Web browser, you can  
use a computer to view the ma-  
chine's status, such as to check on  
paper quantities, or misfeeds, etc.  
See Network Guide.  
• You can use a Web browser to  
make network settings. See Net-  
work Guide.  
• You can also use a Web browser to  
register and manage items such as  
user codes, fax numbers, and e-  
mail addresses in the Address  
Book. See the Web browser's Help.  
Note  
❒ Monitoring and management us-  
ing a Web browser are only availa-  
ble when the expansion board is  
installed.  
vi  
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TABLE OF CONTENTS  
Manuals for This Machine......................................................................................i  
Machine Types ......................................................................................................iii  
What You Can Do with This Machine..................................................................iv  
Copier, Facsimile, Printer, and Scanner Functions................................................... iv  
Paperless Fax Transmission..................................................................................... iv  
Fax Transmission and Reception through the Internet ..............................................v  
Using the Scanner in a Network Environment ...........................................................v  
Administrating the Machine (Security Functions).......................................................v  
Monitoring the Machine Using a Computer............................................................... vi  
Copyrights and Trademarks .................................................................................1  
Trademarks................................................................................................................1  
Information about Installed Software..........................................................................2  
How to Read This Manual .....................................................................................7  
Name of Major Option................................................................................................7  
ENERGY STAR Program .......................................................................................8  
1. Getting Started  
Guide to Components .........................................................................................11  
Options .................................................................................................................13  
External Options.......................................................................................................13  
Internal Options........................................................................................................14  
Control Panel........................................................................................................15  
Display .....................................................................................................................17  
Reading the Display and Using Keys.......................................................................17  
2. Combined Function Operations  
Changing Modes..................................................................................................19  
Multi-Access.........................................................................................................21  
3. User Tools (System Settings)  
User Tools Menu (System Settings)...................................................................23  
Accessing User Tools (System Settings)..........................................................26  
Changing Default Settings .......................................................................................26  
Quitting User Tools ..................................................................................................27  
Settings You Can Change with User Tools .......................................................28  
General Features .....................................................................................................28  
Tray Paper Settings .................................................................................................30  
Timer Settings..........................................................................................................32  
Key Operator Tools..................................................................................................34  
User Code (For machine with copier function only).........................................39  
Registering a New User Code..................................................................................39  
Changing a User Code.............................................................................................40  
Deleting a User Code...............................................................................................40  
Displaying the Counter for Each User Code ............................................................41  
Printing the Counter for Each User Code.................................................................42  
Clearing the Counter................................................................................................42  
vii  
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Address Book.......................................................................................................43  
Registering Destination Information.........................................................................44  
Registering Sender Information ...............................................................................44  
User Code (MFP)..................................................................................................45  
Registering a New User Code..................................................................................45  
Changing a User Code.............................................................................................46  
Deleting a User Code...............................................................................................49  
Displaying the Counter for Each User Code ............................................................52  
Printing the Counter for Each User Code.................................................................53  
Clearing the Counter................................................................................................54  
Fax Destination ....................................................................................................55  
Registering a Fax Destination..................................................................................55  
Changing a Registered Fax Destination ..................................................................57  
Deleting a Registered Fax Destination.....................................................................60  
E-mail Destination................................................................................................64  
Registering an E-mail Destination............................................................................64  
Changing a Registered E-mail Destination ..............................................................66  
Deleting a Registered E-mail Destination ................................................................69  
Registering Destinations to a Group .................................................................73  
Registering a New Group.........................................................................................73  
Registering a Destination to a Group.......................................................................74  
Deleting a Destination from a Group........................................................................75  
Displaying the Destinations Registered in Groups...................................................78  
Changing a Group Name .........................................................................................79  
Deleting a Group......................................................................................................81  
4. Troubleshooting  
If Your Machine Does Not Operate As You Want..............................................83  
x Clearing Misfeeds ...........................................................................................85  
Changing the Paper Size.....................................................................................88  
Changing the Paper Size of the Paper Tray ............................................................88  
Changing the Paper Size in the Optional Paper Tray Unit.......................................90  
5. Other Functions  
Other Functions ...................................................................................................93  
Displaying the Total Counter....................................................................................93  
Changing the Language...........................................................................................93  
6. Entering Text  
Entering Text........................................................................................................95  
Available Characters................................................................................................95  
Keys .........................................................................................................................95  
How to Enter Text ....................................................................................................95  
viii  
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7. Security  
Security.................................................................................................................97  
Primary Security Functions ......................................................................................97  
Extended Security Function .....................................................................................97  
Operating Environment and Notes.....................................................................99  
Operating Environment ............................................................................................99  
For Administrator......................................................................................................99  
For User ...................................................................................................................99  
8. Specifications  
Main Unit.............................................................................................................101  
Options ...............................................................................................................104  
Exposure Glass Cover ...........................................................................................104  
Auto Document Feeder (ADF) ...............................................................................104  
Internal Tray 2 (1 bin tray)......................................................................................105  
Paper Tray Unit (1-tray type)..................................................................................105  
Paper Tray Unit (2-tray type)..................................................................................106  
Copy Paper.........................................................................................................107  
Recommended Paper Sizes and Types.................................................................107  
Unusable Paper .....................................................................................................109  
Paper Storage........................................................................................................110  
INDEX....................................................................................................... 111  
ix  
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x
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Copyrights and Trademarks  
Trademarks  
Microsoft®, Windows® and Windows NT® are registered trademarks of Micro-  
soft Corporation in the United States and/or other countries.  
PostScript® and Acrobat® are a registered trademark of Adobe Systems Incorpo-  
rated.  
Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group)  
and is used by RICOH Company Limited under license.  
Copyright ©2001 Bluetooth SIG, Inc.  
The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA.  
Other product names used herein are for identification purposes only and might  
be trademarks of their respective companies. We disclaim any and all rights in  
those marks.  
The proper names of the Windows operating systems are as follows:  
• The product name of Windows® 95 is Microsoft® Windows® 95  
• The product name of Windows® 98 is Microsoft® Windows® 98  
• The product name of Windows® Me is Microsoft® Windows® Millennium  
Edition (Windows Me)  
• The product names of Windows® 2000 are as follows:  
Microsoft® Windows® 2000 Professional  
Microsoft® Windows® 2000 Server  
Microsoft® Windows® 2000 Advanced Server  
• The product names of Windows® XP are as follows:  
Microsoft® Windows® XP Home Edition  
Microsoft® Windows® XP Professional  
• The product names of Windows Server™ 2003 are as follows:  
Microsoft® Windows Server™ 2003 Standard Edition  
Microsoft® Windows Server™ 2003 Enterprise Edition  
Microsoft® Windows Server™ 2003 Web Edition  
• The product names of Windows NT® 4.0 are as follows:  
Microsoft® Windows NT® Workstation 4.0  
Microsoft® Windows NT® Server 4.0  
1
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Information about Installed Software  
expat  
• The software including controller, etc. (hereinafter “software”) installed on  
this product uses the expat Version 1.95.2 (hereinafter “expat”) under the con-  
ditions mentioned below.  
• The product manufacturer provides warranty and support to the software of  
the product including the expat, and the product manufacturer makes the in-  
itial developer and copyright holder of the expat, free from these obligations.  
• Information relating to the expat is available at:  
http://expat.sourceforge.net/  
Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark  
Cooper.  
Permission is hereby granted, free of charge, to any person obtaining a copy of  
this software and associated documentation files (the “Software”), to deal in the  
Software without restriction, including without limitation the rights to use,  
copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the  
Software, and to permit persons to whom the Software is furnished to do so, sub-  
ject to the following conditions:  
The above copyright notice and this permission notice shall be included in all  
copies or substantial portions of the Software.  
THE SOFTWARE IS PROVIDED “AS IS”, WITHOUT WARRANTY OF ANY  
KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE  
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PUR-  
POSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR  
COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER  
LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHER-  
WISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFT-  
WARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.  
NetBSD  
1. Copyright Notice of NetBSD  
For all users to use this product:  
This product contains NetBSD operating system:  
For the most part, the software constituting the NetBSD operating system is not  
in the public domain; its authors retain their copyright.  
The following text shows the copyright notice used for many of the NetBSD  
source code. For exact copyright notice applicable for each of the files/binaries,  
the source code tree must be consulted.  
A full source code can be found at http://www.netbsd.org/.  
Copyright © 1999, 2000 The NetBSD Foundation, Inc.  
All rights reserved.  
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Redistribution and use in source and binary forms, with or without modifica-  
tion, are permitted provided that the following conditions are met:  
A Redistributions of source code must retain the above copyright notice, this list  
of conditions and the following disclaimer.  
B Redistributions in binary form must reproduce the above copyright notice,  
this list of conditions and the following disclaimer in the documentation  
and/or other materials provided with the distribution.  
C All advertising materials mentioning features or use of this software must  
display the following acknowledgment:  
This product includes software developed by The NetBSD Foundation, Inc.  
and its contributors.  
D Neither the name of The NetBSD Foundation nor the names of its contribu-  
tors may be used to endorse or promote products derived from this software  
without specific prior written permission.  
THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND  
CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES,  
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-  
CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-  
CLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS  
BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM-  
PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMIT-  
ED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF  
USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER  
CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CON-  
TRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTH-  
ERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,  
EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.  
2. Authors Name List  
All product names mentioned herein are trademarks of their respective owners.  
The following notices are required to satisfy the license terms of the software  
that we have mentioned in this document:  
• This product includes software developed by the University of California,  
Berkeley and its contributors.  
• This product includes software developed by Jonathan R. Stone for the NetB-  
SD Project.  
• This product includes software developed by the NetBSD Foundation, Inc.  
and its contributors.  
• This product includes software developed by Manuel Bouyer.  
• This product includes software developed by Charles Hannum.  
• This product includes software developed by Charles M. Hannum.  
• This product includes software developed by Christopher G. Demetriou.  
• This product includes software developed by TooLs GmbH.  
• This product includes software developed by Terrence R. Lambert.  
•
This product includes software developed by Adam Glass and Charles Hannum.  
• This product includes software developed by Theo de Raadt.  
3
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• This product includes software developed by Jonathan Stone and Jason R.  
Thorpe for the NetBSD Project.  
• This product includes software developed by the University of California,  
Lawrence Berkeley Laboratory and its contributors.  
• This product includes software developed by Christos Zoulas.  
• This product includes software developed by Christopher G. Demetriou for  
the NetBSD Project.  
• This product includes software developed by Paul Kranenburg.  
• This product includes software developed by Adam Glass.  
• This product includes software developed by Jonathan Stone.  
• This product includes software developed by Jonathan Stone for the NetBSD  
Project.  
• This product includes software developed by Winning Strategies, Inc.  
• This product includes software developed by Frank van der Linden for the  
NetBSD Project.  
• This product includes software developed for the NetBSD Project by Frank  
van der Linden.  
• This product includes software developed for the NetBSD Project by Jason R.  
Thorpe.  
• The software was developed by the University of California, Berkeley.  
• This product includes software developed by Chris Provenzano, the Univer-  
sity of California, Berkeley, and contributors.  
Sablotron  
Sablotron (Version 0.82) Copyright (c) 2000 Ginger Alliance Ltd. All Rights Re-  
serve  
a) The application software installed on this product includes the Sablotron soft-  
ware Version 0.82 (hereinafter, “Sablotron 0.82”), with modifications made by the  
product manufacturer. The original code of the Sablotron 0.82 is provided by Gin-  
ger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82  
has been derived from such original code provided by Ginger Alliance Ltd.  
b) The product manufacturer provides warranty and support to the application  
software of this product including the Sablotron 0.82 as modified, and the prod-  
uct manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablo-  
tron 0.82, free from these obligations.  
c) The Sablotron 0.82 and the modifications thereof are made available under the  
terms of Mozilla Public License Version 1.1 (hereinafter, “MPL 1.1”), and the ap-  
plication software of this product constitutes the “Larger Work” as defined in  
MPL 1.1. The application software of this product except for the Sablotron 0.82  
as modified is licensed by the product manufacturer under separate agree-  
ment(s).  
d) The source code of the modified code of the Sablotron 0.82 is available at:  
http://support-download.com/services/device/sablot/notice082.html.  
4
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e) The source code of the Sablotron software is available at: http://www.ginger-  
all.com.  
f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html.  
JPEG LIBRARY  
• The software installed on this product is based in part on the work of the In-  
dependent JPEG Group.  
SASL  
CMU libsasl  
Tim Martin  
Rob Earhart  
Rob Siemborski  
Copyright (c) 2001 Carnegie Mellon University. All rights reserved.  
Redistribution and use in source and binary forms, with or without modifica-  
tion, are permitted provided that the following conditions are met:  
A Redistributions of source code must retain the above copyright notice, this list  
of conditions and the following disclaimer.  
B Redistributions in binary form must reproduce the above copyright notice,  
this list of conditions and the following disclaimer in the documentation  
and/or other materials provided with the distribution.  
C The name “Carnegie Mellon University” must not be used to endorse or pro-  
mote products derived from this software without prior written permission.  
For permission or any other legal details, please contact:  
Office of Technology Transfer  
Carnegie Mellon University  
5000 Forbes Avenue  
Pittsburgh, PA 15213-3890  
(412) 268-4387, fax: (412) 268-7395  
[email protected]  
D Redistributions of any form whatsoever must retain the following acknowl-  
edgment:  
“This product includes software developed by Computing Services at Carn-  
egie Mellon University (http://www.cmu.edu/computing/).”  
CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH  
REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES  
OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE  
MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CON-  
SEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING  
FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF  
CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT  
OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS  
SOFTWARE.  
5
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MD4  
Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved.  
License to copy and use this software is granted provided that it is identified as  
the “RSA Data Security, Inc. MD4 Message-Digest Algorithm” in all material  
mentioning or referencing this software or this function.  
License is also granted to make and use derivative works provided that such  
works are identified as “derived from the RSA Data Security, Inc. MD4 Message-  
Digest Algorithm” in all material mentioning or referencing the derived work.  
RSA Data Security, Inc. makes no representations concerning either the mer-  
chantability of this software or the suitability of this software for any particular  
purpose. It is provided “as is” without express or implied warranty of any kind.  
These notices must be retained in any copies of any part of this documentation  
and/or software.  
MD5  
Copyright (C) 1991-2, RSA Data Security, Inc. Created 1991. All rights reserved.  
License to copy and use this software is granted provided that it is identified as  
the “RSA Data Security, Inc. MD5 Message-Digest Algorithm” in all material  
mentioning or referencing this software or this function.  
License is also granted to make and use derivative works provided that such  
works are identified as “derived from the RSA Data Security, Inc. MD5 Message-  
Digest Algorithm” in all material mentioning or referencing the derived work.  
RSA Data Security, Inc. makes no representations concerning either the mer-  
chantability of this software or the suitability of this software for any particular  
purpose. It is provided “as is” without express or implied warranty of any kind.  
These notices must be retained in any copies of any part of this documentation  
and/or software.  
6
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How to Read This Manual  
Symbols  
The following set of symbols is used in this manual.  
R WARNING:  
This symbol indicates a potentially hazardous situation that might result in  
death or serious injury when you misuse the machine without following the in-  
structions under this symbol. Be sure to read the instructions, all of which are de-  
scribed in the Safety Information section.  
R CAUTION:  
This symbol indicates a potentially hazardous situation that might result in mi-  
nor or moderate injury or property damage that does not involve personal injury  
when you misuse the machine without following the instructions under this  
symbol. Be sure to read the instructions, all of which are described in the Safety  
Information section.  
* The statements above are notes for your safety.  
Important  
If this instruction is not followed, paper might be misfed, originals might be  
damaged, or data might be lost. Be sure to read this.  
Preparation  
This symbol indicates information or preparations required prior to operating.  
Note  
This symbol indicates precautions for operation, or actions to take after abnor-  
mal operation.  
Limitation  
This symbol indicates numerical limits, functions that cannot be used together,  
or conditions in which a particular function cannot be used.  
Reference  
This symbol indicates a reference.  
[
]
Keys that appear on the machine's display panel.  
{
}
Keys built into the machine's control panel.  
Name of Major Option  
Major option of this machine is referred to as follow in this manual:  
• Auto Document Feeder → ADF  
7
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ENERGY STAR Program  
As an ENERGY STAR Partner, we have determined  
that this machine model meets the ENERGY STAR  
Guidelines for energy efficiency.  
The ENERGY STAR Guidelines intend to establish an international energy-saving system for  
developing and introducing energy-efficient office equipment to deal with environmental is-  
sues, such as global warming.  
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall  
place the ENERGY STAR logo onto the machine model.  
This product was designed to reduce the environmental impact associated with office equip-  
ment by means of energy-saving features, such as Low-power mode.  
• Low Power mode  
This product automatically lowers its power consumption 1 minute after fin-  
ishing the last copy or print job. Fax reception and printing is still possible in  
Low Power mode, but to make copies, you have to press the operation switch  
first.  
For details about how to change the interval between last job and Low Power  
mode, see p.32 “Energy Saver Timer”.  
• Off mode (Copier only)  
To conserve energy, this product automatically turns off 1 minute after finish-  
ing the last copy or print job. In this manual, the Off mode is called the Auto  
Off mode.  
For details about how to change the interval between last job and Auto Off  
mode, see p.32 “Auto Off Timer”.  
• Sleep mode (Fax, printer, or scanner installed)  
If there is a fax, printer, or scanner unit installed, this product automatically  
lowers its power consumption even further 1 minute after finishing the last  
copy or print job. Fax reception and printing is still possible in Sleep mode,  
but to make copies, you have to press the operation switch first.  
For details about how to change the interval between last job and Sleep mode,  
see p.32 “Auto Off Timer”.  
Note  
❒ If you want to operate this product while it is in either of these modes, do  
one of the following:  
• Turn on the operation switch.  
• Place originals in the ADF.  
• Lift the exposure glass cover or ADF.  
8
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Specifications  
Copier only  
Fax, printer, or scanner  
installed  
Low Power  
mode  
Power con-  
sumption  
40 W  
45 W  
Default inter- 1 minute  
val  
1 minute  
Recovery time Less than 10 seconds  
Less than 10 seconds  
Less than 10 W  
Sleep mode  
Off mode  
Power con-  
sumption  
-
Default inter-  
val  
-
1 minute  
Recovery time  
-
Less than 10 seconds  
-
Power con-  
sumption  
less than 1 W  
Default inter- 1 minute  
val  
-
-
Recovery time Less than 10 seconds  
Recycled Paper  
In accordance with the ENERGY STAR Program, we recommend use of recycled  
paper which is environmentally friendly. Please contact your sales representa-  
tive for recommended paper.  
9
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1. Getting Started  
Guide to Components  
1
7
8
2
3
Main  
Power  
On  
4
5
10  
11  
9
12  
13  
AAI057S  
6
1. Exposure glass cover (optional) or  
ADF (optional).  
See p.13 “External Options”  
Note  
❒ When paper larger than A3 is deliv-  
ered, release the 1 bin tray stand, and  
then pull out the tray extension.  
2. Exposure glass  
Place originals here face down.  
4. Internal tray  
Copied, printed paper or fax messages  
are delivered here.  
3. Internal tray 2 (1 bin tray) (option-  
al)  
5. Ventilation holes  
The indicator lights when paper is deliv-  
ered to internal tray 2. If internal tray 2  
has not been installed, the indicator does  
not light. See p.13 “External Options”.  
Prevents overheating. Do not obstruct  
the ventilation holes by placing objects  
near them or leaning things against them.  
If the machine overheats, a fault might  
occur.  
11  
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Getting Started  
6. Main power switch  
9. Operation switch  
If the machine does not operate after  
turning on the operation switch, check  
the main power switch is turned on. If it  
is off, turn it on.  
Press to turn the power on (the On indi-  
cator lights). To turn the power off, press  
again (the On indicator goes off).  
10. Control panel  
See p.15 “Control Panel”.  
1
7. Main power indicator  
Lights when the main power switch is  
turned on, and goes off when the switch  
is turned off.  
11. Front cover  
Open to access the inside of the machine.  
12. Paper tray  
8. On indicator  
Lights when the operation switch is  
turned on, and goes off when the switch  
is turned off.  
Load paper here.  
13. Paper tray unit (optional)  
See p.13 “External Options”.  
Type 1  
Type 2  
AAI058S  
1. Bypass tray  
3. Lower right cover (Type 2 only)  
Use to copy onto OHP transparencies,  
adhesive labels, translucent paper, enve-  
lopes, and custom size paper.  
Open this cover to remove jammed paper  
fed from the paper tray unit.  
4. Lower right cover  
Open this cover to remove jammed paper  
from the optional paper tray unit.  
2. Right cover  
Open this cover to remove jammed paper  
fed from the paper tray.  
12  
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Options  
Options  
External Options  
1
AAI059S  
1. Exposure glass cover  
Lower this cover over originals.  
4. Paper tray unit (1–tray type)  
Holds 500 sheets.  
2. ADF  
Place stacks of originals here.  
They will feed in automatically.  
5. Paper tray unit (2–tray type)  
Holds up to 1,000 sheets of paper. Each  
paper tray holds 500 sheets.  
3. Internal tray 2 (1 bin tray)  
If you select this as the output tray, cop-  
ied paper is delivered here face down.  
Note  
❒ Internal tray 2 can only be installed for  
Type 2 (MFP).  
13  
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Getting Started  
Internal Options  
A Fax unit  
Allows you to use the facsimile function.  
1
B Printer/Scanner unit  
Allows you to use the printer and scanner functions.  
C Parallel port IEEE 1284 interface board  
Allows you to connect to an IEEE 1284 cable.  
D IEEE 1394 interface board  
Allows you to connect to an IEEE 1394 cable.  
E IEEE 802.11b wireless LAN board  
Allows you to install a wireless LAN interface.  
F Bluetooth unit  
Allows you to expand the interface.  
G PostScript3 unit  
Allows you to use PostScript3.  
Note  
❒ You cannot install two or more of the options below: Parallel port IEEE 1284  
interface board, IEEE 1394 interface board, IEEE 802.11b wireless LAN board,  
Bluetooth unit.  
14  
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Control Panel  
Control Panel  
This illustration shows the control panel of the machine with options fully in-  
stalled.  
1
1
2
3
4
5 6 7  
8
9
10  
11 12 1314 1516  
Search  
Check  
Job  
User Tools/  
Counter  
Clear  
Destination Destination Information  
Scanner  
Facsimile  
Copy  
Modes  
01  
02  
03  
04  
On Hook Dial  
Commu-  
nicating  
Receive File  
Main  
Clear/Stop  
Start  
Power  
Immediate  
Trance.  
ABC  
05  
DEF  
06  
GHI  
07  
JKL  
08  
Printer  
On  
Start Manual  
Reception  
Memory  
Trance.  
OK  
Pause/  
Redial  
Cancel  
MNO  
09  
PQR  
10  
STU  
11  
VWX  
12  
Switch  
RX Mode  
Standard  
Detail  
Original  
Text  
__  
_
@.  
@.  
14  
YZ  
13  
-
15  
&
16  
Transmission  
Stamp  
Combine/  
Series  
Fine  
Sort  
Photo  
Lighter Darker  
Shift  
Space  
Symbols  
17  
18 19  
20  
21 222324  
2526 27  
AAI060S  
1. Fax function keys  
8. Display  
Displays operation status and messages.  
Reference  
9. Selection keys  
Correspond to items on the display. Press  
to select the corresponding item.  
Facsimile Reference <Basic Features>  
and Facsimile Reference <Advanced  
Features>  
10. Scroll keys  
Press to select an item.  
{U}: scroll upward  
{T}: scroll downward  
{V}: scroll right  
2. {Facsimile} key  
Press to activate the facsimile function.  
3. Scanner/Fax function keys  
Reference  
{W}: scroll left  
Scanner Reference, Facsimile Refer-  
ence <Basic Features> , and Facsimile  
Reference <Advanced Features>  
11. Dial function keys  
Reference  
4. {Scanner} key  
Facsimile Reference <Basic Features>  
and Facsimile Reference <Advanced  
Features>  
Press to activate the scanner function.  
5. {Copy} key  
Press to activate the copy function.  
12. {User Tools/Counter} key  
6. {Printer} key  
Press to activate the printer function.  
•
User Tools  
Press to change default or operation  
parameters according to requirement.  
See p.26 “Accessing User Tools (Sys-  
tem Settings)”.  
7. Indicators  
Display errors and machine status.  
h: Error indicator. See Network Guide  
and see p.85 “x Clearing Misfeeds”.  
•
Counter  
Press to check or print the counter val-  
ue. See p.93 “Other Functions”.  
B: Load Paper indicator. See Copy Refer-  
ence.  
13. {Clear Modes} key  
Press to clear the current settings.  
D: Add Toner indicator. See Copy Refer-  
ence.  
15  
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Getting Started  
14. {Clear/Stop} key  
22. {Original Type} key  
Press to select the original type registered  
in [Original Type 1 (Text)] or [Original Type 2  
(Photo)]. When the original type is select-  
ed, the corresponding indicator lights.  
•
Clear:  
Clears an entered numeric value.  
•
Stop:  
Stops a job in progress, such as scan-  
ning, faxing, or printing.  
1
23. {Cancel} key  
Press to cancel an operation or return to  
the previous display.  
15. Main power indicator and On  
indicator  
The main power indicator lights when  
the main power switch is turned on. The  
On indicator lights when the operation  
switch is on.  
24. {OK} key  
Press to set a selected item or an entered  
numeric value.  
25. Number keys  
Important  
Press to enter numeric values.  
❒ Do not turn off the main power  
switch while the On indicator is lit  
or blinking. Doing so may damage  
the memory.  
26. {#} key  
Press to set a selected item or an entered  
numeric value.  
27. {Start} key  
Press to start copying, printing, or scan-  
ning or sending.  
16. Operation switch  
Press to turn the power on. The On indi-  
cator lights. To turn the power off, press  
again.  
17. Quick Dial keys  
Press to select the registered destination  
at a single touch, or to enter letters and  
symbols.  
18. Quick Dial Flip Plate  
Flip this plate down to access Quick Dial  
keys 01 through 16; flip it up to access  
keys 17 through 32.  
19. {On Line} key  
Reference  
Printer Reference 1 and Printer Ref-  
erence 2  
20. Copier function keys  
Reference  
Copy Reference  
21. {Lighter} and {Darker} keys  
Press to change the image density setting.  
Select the image density in five incre-  
ments, Lighter to Darker.  
16  
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Control Panel  
Display  
The display panel shows machine status, error messages, and function menus.  
Important  
1
❒ A force or impact of more than 30 N (about 3 kgf) will damage the display.  
The copy display is set as the default screen when the machine is turned on.  
When you select or specify an item on the display, it is highlighted like  
.
Reading the Display and Using Keys  
This section explains how to read the display and use the Selection keys.  
4
OK  
Cancel  
1
2
3
AAI015S  
1. Selection keys  
Correspond to items at the bottom line on  
the display.  
3. {OK} key  
Press to set a selected item or an entered  
numeric value.  
Example: The Copy display  
4. Scroll keys  
•
•
•
When the instruction “press [100%]”  
appears in this manual, press the left  
selection key.  
Press to move the cursor in each direc-  
tion, step by step.  
When the {U}, {T}, {W}, or {V} key ap-  
pears in this manual, press the scroll key  
of the same direction.  
When the instruction “press [R/E]” ap-  
pears in this manual, press the centre  
selection key.  
When the instruction “press [Auto  
R/E]” appears in this manual, press the  
right selection key.  
2. {Cancel} key  
Press to cancel an operation or return to  
the previous display.  
17  
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Getting Started  
Common key operations  
The following keys are common to all screens:  
❖ Key list  
1
[Cancel]  
Deletes a selected function or entered values, and then the previous  
display returns.  
[Exit]  
[Stop]  
[Yes]  
[Stop]  
The previous display returns.  
Stops a job in progress.  
Acknowledges a selected function or an entered values.  
Cancels a selected function or entered values, and then the previous  
display returns.  
18  
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2. Combined Function  
Operations  
Changing Modes  
Note  
❒ You cannot switch modes in any of the following situations:  
• When scanning a fax message for transmission  
• During immediate transmission  
• When accessing User Tools  
• During On hook dialing for fax transmission  
• While scanning an original  
❒ The copying screen is displayed as default when the power is turned on. You  
can change this default setting. See p.28 “Function Priority”.  
Search  
Check  
Job  
Destination Destination Information  
Scanner  
Facsimile  
Copy  
01  
02  
03  
04  
Receive File  
Immediate  
Trance.  
ABC  
05  
DEF  
06  
GHI  
07  
JKL  
08  
Printer  
l
Memory  
Trance.  
MNO  
09  
PQR  
10  
STU  
11  
VWX  
12  
Standard  
Detail  
_
_
@.  
14  
YZ  
13  
- &  
15  
16  
n
Fine  
Shift  
Space  
Symbols  
AAI061S  
19  
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Combined Function Operations  
-System Reset  
The machine returns automatically to its initial condition when the job is fin-  
ished, after a certain period of time has elapsed. This function is called “System  
Reset”.  
Note  
2
❒ You can change the System Reset time. See p.32 “System Auto Reset Timer”.  
20  
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Multi-Access  
Multi-Access  
You can carry out another job using a different function while the current job is  
being performed. Performing multiple functions simultaneously like this is  
called “Multi-accessing”.  
This allows you to handle jobs efficiently, regardless of how the machine is being  
used. For example:  
2
• You can make copies while receiving fax data.  
• While printing, you can make operations for copying.  
Note  
❒ See p.28 “Print Priority” for setting function priority. As default, [Display  
mode] is set to first priority.  
❒ You can specify the output tray where documents are delivered. For details  
about how to specify the output tray for each function, see the following de-  
scriptions:  
• p.29 “Output: Copier (copier)”  
• p.29 “Output: Facsimile (facsimile)”  
• p.29 “Output: Printer (printer)”  
21  
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Combined Function Operations  
-Function compatibility  
The chart shows function compatibility when print priority is set to “Interleave”.  
See p.28 “Print Priority”.  
Mode after you select Copy  
Facsimile  
Transmission Recep-  
Printer  
Scanner  
tion  
2
Mode before you  
select  
Using the control panel  
×
×
×
×
$
$
$
$
b
b
$
b
b
b
b
b
b
b
b
$
$
$
*1  
Copying  
$
$
*1  
*1  
Transmission Operation  
$
$
×
×
×
×
b
b
×
×
b
b
b
b
b
b
b
b
$
$
Scanning An Original for  
Memory Transmission  
×
×
×
×
Memory Transmission  
Immediate Transmission  
Memory Reception  
b
×
b
×
b
×
b
×
×
×
×
×
×
×
×
×
×
b
b
b
×
b
b
b
b
b
b
b
b
b
×
b
×
b
b
b
b
b
b
b
b
b
b
b
b
Printing Received Data  
b
*2  
b
*2  
b
*2  
Receive Data  
Printing  
b
b
b
b
b
b
b
b
b
b
b
b
b
b
b
b
1
1
1
b
b
b
b
b
Using the control panel  
Scanning  
$
$
$
$
$
$
$
b
b
$
b
b
b
b
b
b
b
b
×
×
×
×
*1  
$
$
*1  
*1  
b…means that these functions can be used together.  
$…means that you can interrupt the current job with Function keys to proceed  
to a subsequent job.  
1…means that another job will automatically start after the current job is finished.  
×…means that you must manually start another job after the current job is finished  
(i.e., these functions cannot be used together).  
*1  
You can scan a document once the preceding job documents are all scanned.  
*2  
During parallel reception, any subsequent job is suspended until reception is com-  
pleted.  
22  
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3. User Tools (System Settings)  
User Tools Menu (System Settings)  
Reference  
For details about Interface Settings and File Transfer, see Network Guide.  
For details about parallel interface, see Printer Reference 2.  
❖ General Features (See p.28 “General Features”.)  
Default (MFP)  
Default (Copier only)  
On  
Panel Tone  
Copy Count Display  
Function Priority  
Print Priority  
Up  
Copier  
Display mode  
Internal tray 1  
Internal tray 2  
Internal tray 1  
Output: Copier  
Output: Facsimile  
Output: Printer  
Display Contrast  
Key Repeat  
Centre  
On  
Measurement Unit  
mm  
❖ Tray Paper Settings (See p.30 “Tray Paper Settings”.)  
Default (MFP)  
Default (Copier only)  
Tray Paper Size:Tray 1  
Tray Paper Size:Tray 2  
Metric version: 81/2" × 11"L  
Inch version: A4L  
Metric version: A5L(Type 1), 81/2" × 11"L  
(Type 2)  
Inch version: A5L (Type 1), A4L (Type 2)  
Tray Paper Size:Tray 3  
A5L  
Tray Paper Size:Tray 4  
(Type 2 or 3 only)  
A5L  
Paper Type: Bypass tray  
Paper Type: Tray 1  
Thick Paper  
No Display (Plain Pa-  
per)/APS On  
Paper Type: Tray 2  
No Display (Plain Pa-  
per)/APS On  
23  
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User Tools (System Settings)  
Default (MFP)  
Default (Copier only)  
Paper Type: Tray 3  
Paper Type: Tray 4  
No Display (Plain Pa-  
per)/APS On  
No Display (Plain Pa-  
per)/APS On  
Ppr Tray Priority: Copier  
Ppr Tray Priority: Printer  
Ppr Tray Priority: Fax  
Tray 1  
Tray 1  
Tray 1  
❖ Timer Settings (See p.32 “Timer Settings”.)  
3
Default (MFP)  
Default (Copier only)  
1 min.  
Auto Off Timer  
Energy Saver Timer  
System Auto Reset Timer  
Copier Auto Reset Timer  
Facsimile Auto Reset Timer  
Scanner Auto Reset Timer  
Set Date  
1 min.  
60 sec.  
60 sec.  
30 sec.  
60 sec.  
—
Set Time  
—
❖ Interface Settings  
• For details about network settings, see Network Guide.  
• For details about parallel interface, see Printer Reference 2.  
❖ File Transfer  
See Network Guide.  
24  
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User Tools Menu (System Settings)  
❖ Key Operator Tools (See p.34 “Key Operator Tools”.)  
Default  
(MFP)  
Default  
(Copier only)  
User Code Management  
Copier  
Off  
Off  
Facsimile  
Scanner  
Printer  
Off  
Off  
Auto Program  
All Off  
Key Counter Management  
Key Operator Code  
Off  
Off  
3
Extended Security  
Off  
Display/Print Counter  
Counter per User Code  
—
Display  
Copier  
Counter  
—
Print  
Clear  
All User Codes  
—
—
All User Codes  
Address Book Management Program/Change  
Delete  
—
—
—
—
Prgrm./Change/Delete  
Group  
Program/Change  
Delete  
Program/Change User Code Program  
—
—
—
Change  
Delete  
Address Book:Print List  
AOF (Always On)  
Destination List  
—
—
—
Group Destination List  
Quick Dial Label  
On  
25  
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User Tools (System Settings)  
Accessing User Tools (System Settings)  
This section is for key operators in  
B Select [System Settings] using {U}  
charge of this machine.  
or {T}, and then press the {OK}  
key.  
User Tools allow you to change or set  
defaults.  
Note  
❒ Operations for system settings dif-  
fer from normal operations. Al-  
ways quit User Tools when you  
have finished. See p.27 “Quitting  
User Tools”.  
3
C Select the menu using {U} or {T},  
and then press the {OK} key.  
❒ Any changes you make with User  
Tools remain in effect even if the  
main power switch or operation  
switch is turned off, or the {Clear  
Modes} key is pressed.  
Changing Default Settings  
Reference  
p.23 “User Tools Menu (System  
Note  
Settings)”.  
❒ If a key operator code is already  
set, the key operator code entry  
display appears. Enter the key op-  
erator code, and then press the  
{OK} key. See p.34 “Key Operator  
Code”.  
D Select the item using {U} or {T},  
and then press the {OK} key.  
A Press the {User Tools/Counter} key.  
User Tools/  
Counter  
Clear  
Modes  
E Change settings by following in-  
structions on the display, and  
then press the {OK} key.  
Hook Dial  
Clear/Stop  
ABC  
JKL  
DEF  
Pause/  
Redial  
Note  
GHI  
MNO  
Start  
❒ To cancel changes made to set-  
tings and return to the initial  
display, press the {User Tools/  
Counter} key.  
AAH027S  
26  
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Accessing User Tools (System Settings)  
Quitting User Tools  
A Press the {User Tools/Counter} key.  
User Tools/  
Counter  
Clear  
Modes  
Hook Dial  
Clear/Stop  
ABC  
JKL  
DEF  
Pause/  
Redial  
GHI  
MNO  
3
Start  
AAH027S  
27  
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User Tools (System Settings)  
Settings You Can Change with User Tools  
Reference  
To access User Tools, see p.26 “Accessing User Tools (System Settings)”.  
General Features  
❖ Panel Tone  
The beeper (key tone) sounds when a key is pressed.  
3
Note  
❒ Default: On  
❖ Copy Count Display  
The copy counter can be set to show the number of copies made (count up),  
or the number of copies yet to be made (count down).  
Note  
❒ Default: Up (count up)  
❖ Function Priority  
You can specify the mode to be displayed immediately after the operation  
switch is turned on, or when System Reset mode is turned on.  
Note  
❒ Default: Copier  
❖ Print Priority  
Set the print priority for each mode.  
Reference  
p.21 “Multi-Access”  
Note  
❒ Default: Display mode  
❒ When [Interleave] is selected, the current print job will be interrupted after  
a maximum of five sheets.  
❒ When the optional Internal tray 2 is installed on the machine, you can spec-  
ify an output tray for document. For details about how to specify an output  
tray for each function, see the following sections:  
• p.29 “Output: Copier (copier)”  
• p.29 “Output: Facsimile (facsimile)”  
• p.29 “Output: Printer (printer)”  
28  
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Settings You Can Change with User Tools  
❖ Output: Copier (copier)  
You can specify a tray to which documents are delivered.  
Note  
❒ Default: Internal tray 1  
❖ Output: Facsimile (facsimile)  
You can specify a tray to which documents are delivered.  
Note  
❒ Default: Internal tray 2  
3
❖ Output: Printer (printer)  
You can specify a tray to which documents are delivered.  
Note  
❒ Default: Internal tray 1  
❒ The output trays set on the printer driver have priority over the output tray  
specified above.  
❖ Display Contrast  
You can adjust the brightness of the display.  
❖ Key Repeat  
You can select whether or not to use the key repeat function.  
Note  
❒ Default: On  
❖ Measurement Unit  
You can switch the measurement between “mm” and “inch”.  
Note  
❒ Default: mm  
Output tray settings  
Limitation  
❒ You cannot use the Internal tray 2 as the output tray when copying from the  
bypass tray.  
29  
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User Tools (System Settings)  
Tray Paper Settings  
❖ Tray Paper Size:Tray 1–4  
Select the size of the paper loaded in the paper tray.  
• Type 1  
• The paper sizes you can set for Tray 1 are as follows:  
A3L, B4JIS (Japanese Industrial Standard)L, A4KL, B5JISKL, A5K  
,
×
11"  
×
17"L, 81/2"  
×
14"L, 81/2"  
×
13"L, 81/4"  
×
×
14"L, 81/4"  
×
13"L, 8"  
13"L, 81/2"  
×
11"KL, 71/4"  
×
101/2"KL, 51/2"  
81/2"K, 8KL, 16KKL  
3
• The paper sizes you can set for Tray 2, 3 are as follows:  
A3L , B4JISL , A4KL , B5JISKL , A5L , 11" × 17"L, 81/2" × 14"L,  
81/2" × 13"L, 81/4" × 14"L, 81/4" × 13"L, 8" × 13"L, 81/2" × 11"KL,  
71/4" × 101/2"KL, 51/2" × 81/2"L, 8KL, 16KKL  
• Type 2  
• The paper sizes you can set for Tray 1, 2 are as follows:  
A3L, B4JIS (Japanese Industrial Standard)L, A4KL, B5JISKL, A5K  
,
×
11"  
×
17"L, 81/2"  
×
14"L, 81/2"  
×
13"L, 81/4"  
×
×
14"L, 81/4"  
×
13"L, 8"  
13"L, 81/2"  
×
11"KL, 71/4"  
×
101/2"KL, 51/2"  
81/2"K, 8KL, 16KKL  
• The paper sizes you can set for Tray 3, 4 are as follows:  
A3L , B4JISL , A4KL , B5JISKL , A5L , 11" × 17"L, 81/2" × 14"L,  
81/2" × 13"L, 81/4" × 14"L, 81/4" × 13"L, 8" × 13"L, 81/2" × 11"KL,  
71/4" × 101/2"KL, 51/2" × 81/2"L, 8KL, 16KKL  
Important  
❒ If the specified paper size differs from the actual size of the paper loaded  
in the paper tray, a misfeed might occur because the correct paper size was  
not detected.  
Note  
❒ Default:  
• Tray 1  
• Metric version: 81/2" × 11"L  
• Inch version: A4L  
• Tray 2  
• Metric version: A5L (Type 1), 81/2" × 11"L (Type 2)  
• Inch version: A5L (Type 1), A4L (Type 2)  
• Tray 3: A5L  
• Tray 4 (Type 2 only): A5L  
❒ If the paper size set for the selector in the paper tray is different from the  
paper size for this setting, the paper size of the selector has priority.  
❒ If you load paper of a size not indicated on the paper size selector in the  
paper tray, set the selector to “p”.  
30  
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Settings You Can Change with User Tools  
Reference  
p.88 “Changing the Paper Size”  
❖ Paper Type: Bypass tray  
Set the display so you can see what type of paper is loaded in the bypass tray.  
• The paper types you can set for the bypass tray are as follows:  
• recycled paper, special paper, colour paper, letterhead, prepunched pa-  
per, label paper, bond paper, thick paper, OHP, cardstock  
Note  
❒ Default: Thick Paper  
3
❒ Paper types you can set in the bypass tray for machines with the copy func-  
tion only are plain paper, thick paper and OHP.  
❖ Paper Type: Tray 1– 4  
Set the display so you can see what type of paper is loaded in each paper tray.  
The print function uses this information to automatically select the paper  
tray.  
• The paper types you can set are as follows:  
• recycled paper, special paper, colour paper, letterhead, preprinted pa-  
per, prepunched paper, bond paper, cardstock  
Note  
❒ Default:  
• Paper Type: No Display (Plain Paper)  
• APS: On  
❖ Paper Tray Priority: Copier (copier)  
You can specify the tray to supply paper for output.  
Note  
❒ Default: Tray 1  
❖ Paper Tray Priority: Facsimile (facsimile)  
You can specify the tray to supply paper for output.  
Note  
❒ Default: Tray 1  
❖ Paper Tray Priority: Printer (printer)  
You can specify the tray to supply paper for output.  
Note  
❒ Default: Tray 1  
31  
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User Tools (System Settings)  
Timer Settings  
❖ Auto Off Timer  
After a specified period has passed, following job completion, the machine  
automatically turns off, in order to conserve energy. This function is called  
“Auto Off”.  
The machine status after the Auto Off operation is referred to as “Off mode”,  
or “Sleep mode”. For the Auto Off Timer, specify the time to elapse before  
Auto Off.  
Note  
❒ Default: 1 min.  
3
❒ The time can be set from 1 to 240 minutes, using the number keys.  
❒ From “Off mode” or “Sleep mode”, the machine is ready to use within 10  
seconds.  
❒ Auto Off may not work when error messages appear.  
❖ Energy Saver Timer  
The machine automatically enters Low Power mode automatically after a job  
is finished, and the selected time elapsed.  
Note  
❒ Default: 1 min.  
❒ The time can be set from 1 to 240 minutes, using the number keys.  
❒ Energy Saver may not work when error messages appear.  
❒ The machine automatically prints any fax or printer data received while in  
Energy Saver mode.  
❖ System Auto Reset Timer  
The System Reset setting automatically switches the screen to that of the func-  
tion set in Function Priority when no operations are in progress, or when an  
interrupted job is cleared. This setting determines the system reset interval.  
See p.28 “Function Priority”.  
Note  
❒ Default: On, 60 sec.  
❒ The time can be set from 10 to 999 seconds in 1 second increments, using  
the number keys.  
32  
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Settings You Can Change with User Tools  
❖ Copier Auto Reset Timer  
Specify the time to elapse before copier modes reset.  
Note  
❒ If [Off] is selected, the machine does not automatically switch to the user  
code entry screen.  
❒ Default: On, 60 sec.  
❒ The time can be set from 10 to 999 seconds, using the number keys.  
❖ Facsimile Auto Reset Timer (facsimile)  
Specify the time to elapse before the facsimile mode resets.  
3
Note  
❒ Default: 30 sec.  
❒ The time can be set from 30 to 999 seconds, using the number keys.  
❖ Scanner Auto Reset Timer (scanner)  
Specifies the time to elapse before the scanner function resets.  
Note  
❒ If [Off] is selected, the machine will not automatically switch to the user  
code entry screen.  
❒ Default: On, 60 sec.  
❒ The time can be set from 10 to 999 seconds, using the number keys.  
❖ Set Date  
Set the date for the machine's internal clock using the number keys.  
❖ Set Time  
Set the time for the machine's internal clock using the number keys.  
Note  
❒ Enter the time using the number keys.  
❒ When the summer time function is set, you cannot make the time setting if  
the current time falls on the transition time zone. Try to set the time again  
after a while, or contact your service representative.  
33  
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User Tools (System Settings)  
Key Operator Tools  
The key operator must set the following items. For settings or more information,  
contact the key operator.  
It is recommended that the key operator program a key operator code when per-  
forming the settings. See p.34 “Key Operator Code”.  
❖ User Code Management  
Allows you to control who uses the machine by setting codes for users.  
User codes must be registered for user code management. See p.45 “User  
Code (MFP)”.  
3
Note  
❒ Default: Copier/Off, Facsimile/Off, Scanner/Off, Printer/Auto Program  
❒ By using [Auto Program] for the printer, you can keep a print log for each  
user code entered from the driver.  
❖ Key Counter Management  
Use the key counter to specify whether users are restricted or not.  
Note  
❒ Default: Copier/Off, Facsimile/Off, Scanner/Off, Printer/Off  
❒ [Key Counter Management] will only be displayed when the key counter is  
set.  
❖ Key Operator Code  
Specify whether or not to use passwords (max. eight digits) to control Key  
Operator Tools settings for key operator code.  
Note  
❒ Default: Off  
❒ If you select [On], enter the key operator code (max. eight digits) using the  
number keys, and then select [On: Partial] or [On: All] to set the access limit.  
• If you selected [On: Partial]  
A key operator code is only required for the Timer Settings, Key Oper-  
ator Tools for System Settings, and Key Operator Tools for Fax Features.  
[Menu Protect] can be set for [Maintenance] in Printer Features. If you set  
[Menu Protect], you can set the key operator code for some Printer Fea-  
tures. See “Printer Features Parameters”, Printer Reference 2.  
• If you selected [On: All]  
A key operator code is required to access all items in System Settings,  
Copier Features, Fax Features, Printer Features, and Scanner Features.  
❒ If you select [On: All], you must enter a key operator code to access the Key  
Operator Code display.  
34  
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Settings You Can Change with User Tools  
❖ Extended Security  
Specify whether or not to use the security function.  
Note  
❒ Default : Off  
❒ You have to set a 6-digit key operator code to enable Extended Security.  
See p.34 “Key Operator Code”.  
Reference  
For details about security, see p.97 “Security”.  
❖ Display/Print Counter  
Allows you to view and print the number of prints.  
3
• Display/Print Counter  
Displays the number of prints for each function (Total, Copier, Facsimile,  
Printer, and A3/DLT).  
• Print Counter List  
Prints out a list of the number of prints made under each function.  
• To print the counter list  
A Press the {User Tools/Counter} key.  
User Tools/  
Counter  
Clear  
Modes  
Hook Dial  
Clear/Stop  
ABC  
JKL  
DEF  
Pause/  
Redial  
GHI  
MNO  
Start  
AAH027S  
B Select [System Settings] using {U} or {T}, and then press the {OK} key.  
C Select [Key Operator Tools] using {U} or {T}, and then press the {OK}  
key.  
35  
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User Tools (System Settings)  
D Select [Display/Print Counter] using {U} or {T}, and then press the {OK}  
key.  
E Press [Print].  
3
F Press the {Start} key.  
G Press the {User Tools/Counter} key.  
❖ Counter per User Code  
Allows you to view and print the numbers of prints accessed with user codes,  
and to set those values to 0.  
Note  
❒ Press {U} and {T} to show all the numbers of prints.  
❒ The number of prints may differ from the counter value shown in Dis-  
play/Print Counter.  
• Print counter per user code  
Prints the number of prints made under each user code.  
• Clear counter per user code  
Sets the number of prints made under each user code to 0.  
❒ Print list for each user code, see p.42 “Printing the Counter for Each User  
Code”.  
• Print counter for all user codes  
Prints the number of prints made under all user codes.  
• Clear counter for all user codes  
Sets the number of prints made under all user codes to 0.  
36  
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Settings You Can Change with User Tools  
❖ Address Book Management  
You can add, change, or delete user information in the Address Book, and fac-  
simile/scanner functions destinations.  
For details about these operations, see p.45 “User Code (MFP)”, p.55 “Fax  
Destination”, and p.64 “E-mail Destination”.  
• [Program/Change]  
This registers new user information, or registers and changes the items below:  
• User (destination) name  
• Destination  
Facsimile number, International TX Mode, Label Insertion, e-mail ad-  
dress, sender's password, Program Group  
3
• User code  
User code, available functions  
• Registration number  
• [Delete]  
Deletes a user information.  
Note  
❒ You can register up to 150 users.  
❒ You can also register and manage data in the Address Book, using Smart-  
DeviceMonitor for Admin (printer option required).  
❒ You can also register and manage data in the Address Book using a Web  
browser. See the Web browser's Help.  
❖ Program/Change User Code (For machine with copier function only)  
You can register, change, and delete user codes. For details about these oper-  
ations, see p.39 “User Code (For machine with copier function only)”.  
Note  
❒ You can register up to 50 user codes.  
❖ Address Book: Program/Change/Delete Group  
You can register multiple users in a group.  
This allows you to easily control registered users in each group.  
For details about operations, see p.73 “Registering Destinations to a Group”.  
• [Program/Change]  
This registers new groups, or changes the group name or registration number.  
• [Delete]  
Deletes a group.  
Note  
❒ You can register up to 10 groups.  
❒ You can also register and manage data in the Address Book, using Smart-  
DeviceMonitor for Admin (printer option required).  
❒ You can also group users (destinations) using a Web browser. See the Web  
browser's Help.  
37  
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User Tools (System Settings)  
❖ Address Book: Print List  
You can print the destination list registered in the Address Book.  
• Destination List  
Prints the destination list registered in the Address Book.  
• Group Destination List  
Prints the group destination list registered in the Address Book.  
• Quick Dial Label  
To print the Quick Dial label:  
A Select the item using {U} or {T}, and then press the {OK} key.  
B Press the {Start} key.  
3
The list prints out.  
❖ AOF (Always On)  
Specify whether or not to use Auto Off.  
Note  
❒ Default: On  
38  
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User Code (For machine with copier function only)  
User Code (For machine with copier  
function only)  
Register user codes to restrict copier  
functions to certain users, and check  
on their use of copier functions:  
D Select [Program/Change User Code]  
using {U} or {T}, and then press  
the {OK} key.  
Registering a New User Code  
3
A Press the {User Tools/Counter} key.  
User Tools/  
Counter  
Clear  
Modes  
E Select [Program] using {U} or {T},  
and then press the {OK} key.  
Hook Dial  
Clear/Stop  
ABC  
JKL  
DEF  
Pause/  
Redial  
GHI  
MNO  
Start  
AAH027S  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
F Enter the user code using the  
number keys, and then press the  
{OK} or {#} key.  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
The “Programmed” message ap-  
pears, and then the “User Code”  
display returns.  
G Press the {User Tools/Counter} key.  
39  
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User Tools (System Settings)  
G Enter the new user code using the  
number keys, and then press the  
{OK} or {#} key.  
Changing a User Code  
Note  
❒ Even if you change a user code, the  
counter value will not be cleared.  
A Press the {User Tools/Counter} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
The “Programmed” message ap-  
pears, and then the “User Code”  
display returns.  
3
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
H Press the {User Tools/Counter} key.  
D Select [Program/Change User Code]  
using {U} or {T}, and then press  
the {OK} key.  
Deleting a User Code  
Important  
❒ This operation also deletes user  
codes registered to multiple func-  
tions. User control via the deleted  
user code is no longer possible.  
E Select [Change] using {U} or {T},  
and then press the {OK} key.  
F Enter the registered user code you  
want to change using the number  
keys, and then press the {OK} or  
{#} key.  
A Press the {User Tools/Counter} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
Note  
D Select [Program/Change User Code]  
using {U} or {T}, and then press  
the {OK} key.  
❒ When you select the user code  
from the User Code List, press  
[List]. Select the user code you  
want to change using {U} or  
{T}, and then press the {OK}  
key twice.  
E Select [Delete] using {U} or {T},  
and then press the {OK} key.  
40  
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User Code (For machine with copier function only)  
F Select [Per User Code] or [All User  
Codes] using {U} or {T}, and then  
press the {OK} key.  
Displaying the Counter for  
Each User Code  
You can check the counter for each  
user code.  
A Press the {User Tools/Counter} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
When selecting [All User Codes], a  
confirmation message appears.  
Press [Yes], and then proceed to  
3
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
step  
.
I
G Enter the registered user code you  
want to delete using the number  
keys, and then press the {OK} or  
{#} key.  
D Select [Counter per User Code] using  
{U} or {T}, and then press the  
{OK} key.  
E Select [Display] using {U} or {T},  
and then press the {OK} key.  
Note  
❒ When you select the user code  
from the User Code List, press  
[List]. Select the user codes you  
want to delete using {V}, and  
then press the {OK} key.  
The counter for each user code will  
be displayed.  
F Press the {User Tools/Counter} key.  
A confirmation message appears.  
H Press [Yes].  
The “Deleted.” message appears,  
and then the “User Code” display  
returns.  
I Press the {User Tools/Counter} key.  
41  
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User Tools (System Settings)  
Printing the Counter for Each  
User Code  
Clearing the Counter  
A Press the {User Tools/Counter} key.  
You can print out the counter for each  
user code.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
A Press the {User Tools/Counter} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
3
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
D Select [Counter per User Code] using  
{U} or {T}, and then press the  
{OK} key.  
D Select [Counter per User Code] using  
{U} or {T}, and then press the  
{OK} key.  
E Select [Clear] using {U} or {T},  
and then press the {OK} key.  
A confirmation message appears.  
E Select [Print] using {U} or {T} and  
F Press [Yes].  
then press the {OK} key.  
The “Counter has been cleared.”  
message appears, and then the  
“Codes:Counters” display returns.  
F Press the {Start} key.  
The counter list prints out.  
G Press the {User Tools/Counter} key.  
G Press the {User Tools/Counter} key.  
42  
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Address Book  
Address Book  
Registering user information, such as  
fax numbers and e-mail addresses, in  
the Address Book allows you to man-  
age them together.  
• Sender's Password  
Reference  
p.44 “When using the scan-  
ner function”  
Important  
p.44 “Registering Sender In-  
formation”  
❒ Address Book data is stored in  
memory. It can be lost if there is  
some kind of memory failure. The  
manufacturer shall not be respon-  
sible for any damage resulting  
from data loss.  
• Program Group  
3
Use this to display the group the  
selected user (destination) be-  
longs to.  
You can group registered fax  
destinations and e-mail destina-  
tions to manage them better. For  
details about operations, see  
p.73 “Registering Destinations  
to a Group”.  
Note  
❒ You can backup Address Book  
data using [Address Management  
Tool] in SmartDeviceMonitor for  
Admin. We recommend backing  
up data when using the Address  
Book.  
❖ Items to register  
• User Name  
Reference  
Reference  
p.44 “Registering the desti-  
nation name”  
For details about SmartDevice-  
Monitor for Admin and how to in-  
stall it, see Printer Reference 1.  
p.44 “Registering Sender In-  
For operating instructions, see  
SmartDeviceMonitor for Admin  
Help.  
formation”  
• Fax Settings  
You can register and manage the fol-  
lowing items in the Address Book:  
Reference  
p.44 “When using the fax  
function”  
❖ To manage registered items  
• E-mail Settings  
• User Code  
Register user codes to restrict  
particular functions to certain  
users, and check their use of  
each function.  
Reference  
p.44 “When using the fax  
function”  
p.44 “When using the scan-  
Reference  
p.45 “User Code (MFP)”  
ner function”  
p.44 “Registering Sender In-  
formation”  
43  
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User Tools (System Settings)  
❖ When using the scanner function  
Registering Destination  
Information  
• E-mail  
Register e-mail addresses in the  
Address Book. To send scan  
files by e-mail, select the desti-  
nation from the Destination  
List, so you can specify the e-  
mail address.  
❖ Registering the destination name  
• User Name  
Register the destination name.  
This is the basic information re-  
quired for managing destina-  
tions.  
Reference  
p.64 “E-mail Destination”  
3
Reference  
p.45 “User Code (MFP)”  
Registering Sender  
Information  
❖ When using the fax function  
• Fax Settings  
❖ When using the scanner function  
You can set Register as Sender to  
[On] for an e-mail address. If you  
do this, you can use it as the sender  
address when sending scan files by  
e-mail.  
Register fax numbers in the Ad-  
dress Book. To send a fax, select  
the destination from the Desti-  
nation List, so you can specify  
the fax number. When you set  
Label Insertion to [On], the reg-  
istered destination name, pre-  
ceded by “To:”, is printed at the  
top of the page when it is re-  
ceived at the other end.  
• User Name  
Register the user name. This is  
useful when selecting the send-  
er from the Destination List.  
Also, the user name automati-  
cally appears in the From field  
of the e-mail.  
Reference  
p.55 “Fax Destination”  
• E-mail Settings  
Reference  
p.45 “User Code (MFP)”  
Register e-mail addresses in the  
Address Book. To send an Inter-  
net Fax document, select the  
destination from the Destina-  
tion List, so you can specify the  
e-mail address.  
• E-mail Settings  
Register the e-mail address. You  
can use it as the sender address  
when sending scan files by e-  
mail using the scanner function.  
Also, the sender address auto-  
matically appears in the From  
field of the e-mail.  
Reference  
p.64 “E-mail Destination”  
Reference  
p.64 “E-mail Destination”  
You can prevent misuse of  
sender name by setting sender's  
password on the e-mail ad-  
dress.  
44  
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User Code (MFP)  
User Code (MFP)  
Register user codes to restrict the fol-  
lowing functions to certain users, and  
check their use of each function:  
Registering a New User Code  
• Copier  
• Facsimile  
• Scanner  
• Printer  
A Press the {User Tools/Counter} key.  
User Tools/  
Counter  
Clear  
Modes  
Hook Dial  
Clear/Stop  
3
ABC  
JKL  
DEF  
Note  
❒ The number of copies scanned in  
using the scanner function is  
counted for each user code. This al-  
lows you to check each user's us-  
age.  
Pause/  
Redial  
GHI  
MNO  
Start  
AAH027S  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
❒ To automatically register the print-  
er driver user code, select [Auto Pro-  
gram] for the printer in User Code  
Management. To use the user code  
set in User Tools, select [On]. Set  
the user codes registered in User  
Tools for the printer driver. See  
p.34 “User Code Management”.  
Reference  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
For details about setting user codes  
for the printer driver, see Printer  
Reference 1 or the printer driver  
Help.  
Important  
❒ The functions associated with each  
user code are the same. If you  
change or delete user codes, man-  
agement data and limits associated  
with that code become invalid.  
D Select [Address Book Management]  
using {U} or {T}, and then press  
the {OK} key.  
45  
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User Tools (System Settings)  
E Select [Program/Change] using {U}  
or {T}, and then press the {OK}  
key.  
I Enter the user code using the  
number keys, and then press the  
{OK} key.  
F Enter the registration number you  
want to program using the  
number keys or the Quick Dial  
keys, and then press the {OK} key.  
J Select the function you want to  
set the user code for using {V},  
and then press the {OK} key.  
3
K Press the {OK} key.  
G Enter the user (destination) name  
using the number keys and the  
Quick Dial keys, and then press  
the {OK} key.  
The “Programmed” message ap-  
pears, and then the “Address  
Book” display returns.  
L Press the {User Tools/Counter} key.  
Changing a User Code  
A Press the {User Tools/Counter} key.  
Reference  
For details about entering text,  
see p.95 “Entering Text”.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
H Press [UserCode].  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
D Select [Address Book Management]  
using {U} or {T}, and then press  
the {OK} key.  
E Select [Program/Change] using {U}  
or {T}, and then press the {OK}  
key.  
46  
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User Code (MFP)  
D Press the {OK} key.  
F Enter the registration number of  
the destination you want to  
change using the number keys or  
the Quick Dial keys, and then  
press the {OK} key.  
Searching to select a registered  
user code by name  
E Select the destination you  
want to change using {U} or  
{T}, and then press the {OK}  
key.  
A Press [Search].  
3
B Select [Search by Name] using  
{U} or {T}, and then press the  
{OK} key.  
Searching to select a registered  
user code from Destination List  
A Press [Search].  
B Select [Display Destination List]  
using {U} or {T}, and then  
press the {OK} key.  
C Select the destination you  
want to change using {U} or  
{T}, and then press the {OK}  
key.  
C Enter the characters of the des-  
tination you want to change us-  
ing the number keys and the  
Quick Dial keys, and then  
press the {OK} key.  
Searching to select a registered  
user code by registration number  
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
A Press [Search].  
B Select [Search by Registration No.]  
using {U} or {T}, and then  
press the {OK} key.  
47  
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User Tools (System Settings)  
C Enter the registration number  
of the destination you want to  
change using the number keys,  
and then press the {OK} or {#}  
key.  
Searching to select a registered  
user code by fax number  
A Press [Search].  
B Select [Search by Fax No.] using  
{U} or {T}, and then press the  
{OK} key.  
C Enter the fax number of the  
destination you want to change  
using the number keys, and  
then press the {OK} key.  
3
D Press the {OK} key.  
Searching to select a registered  
user code by user code  
A Press [Search].  
B Select [Search by User Code] us-  
ing {U} or {T}, and then press  
the {OK} key.  
D Press the {OK} key.  
C Enter the user code of the desti-  
nation you want to change us-  
ing the number keys, and then  
press the {OK} or {#} key.  
E Select the destination you  
want to change using {U} or  
{T}, and then press the {OK}  
key.  
D Press the {OK} or {#} key.  
Searching to select a registered  
user code by e-mail address  
E Press the {OK} key.  
A Press [Search].  
B Select [Search by E-mail Address]  
using {U} or {T}, and then  
press the {OK} key.  
48  
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User Code (MFP)  
C Enter the e-mail address of the  
destination you want to change  
using the number keys and the  
Quick Dial keys, and then  
press the {OK} key.  
I Enter the new user code using the  
number keys, and then press the  
{OK} key.  
J Select the function you want to  
change the user code for using  
{V} , and then press the {OK} key.  
3
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
D Press the {OK} key.  
K Press the {OK} key.  
The “Programmed” message ap-  
pears, and then the “Address  
Book” display returns.  
E Select the destination you  
want to change using {U} or  
{T}, and then press the {OK}  
key.  
L Press the {User Tools/Counter} key.  
Deleting a User Code  
A Press the {User Tools/Counter} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
G Press the {OK} key.  
H Press [UserCode].  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
D Select [Address Book Management]  
using {U} or {T}, and then press  
the {OK} key.  
E Select [Program/Change] using {U}  
or {T}, and then press the {OK}  
key.  
49  
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User Tools (System Settings)  
F Enter the registration number you  
want to delete using the number  
keys or the Quick Dial keys, and  
then press the {OK} key.  
Searching to select a registered  
user code from Destination List  
A Press [Search].  
B Select [Display Destination List]  
using {U} or {T}, and then  
press the {OK} key.  
Searching to select a registered  
user code by name  
C Select the destination you  
want to delete using {U} or  
{T}, and then press the {OK}  
key.  
A Press [Search].  
B Select [Search by Name] using  
{U} or {T}, and then press the  
{OK} key.  
3
C Enter the characters of the des-  
tination you want to delete us-  
ing the number keys and the  
Quick Dial keys, and then  
press the {OK} key.  
Searching to select a registered  
user code by registration number  
A Press [Search].  
B Select [Search by Registration No.]  
using {U} or {T}, and then  
press the {OK} key.  
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
C Enter the registration number  
of the destination you want to  
delete using the number keys,  
and then press the {OK} or {#}  
key.  
D Press the {OK} key.  
E Select the destination you  
want to delete using {U} or  
{T}, and then press the {OK}  
key.  
D Press the {OK} key.  
Searching to select a registered  
user code by user code  
A Press [Search].  
B Select [Search by User Code] us-  
ing {U} or {T}, and then press  
the {OK} key.  
50  
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User Code (MFP)  
C Enter the user code of the desti-  
nation you want delete using  
the number keys, and then  
press the {OK} or {#} key.  
E Select the destination you  
want to delete using {U} or  
{T}, and then press the {OK}  
key.  
D Press the{OK} or {#}key.  
3
Searching to select a registered  
user code by e-mail address  
A Press [Search].  
B Select [Search by E-mail Address]  
using {U} or {T}, and then  
press the {OK} key.  
E Press the {OK} key.  
C Enter the e-mail address of the  
destination you want to delete  
using the number keys and the  
Quick Dial keys, and then  
press the {OK} key.  
Searching to select a registered  
user code by fax number  
A Press [Search].  
B Select [Search by Fax No.] using  
{U} or {T}, and then press the  
{OK} key.  
C Enter the fax number of the  
destination you want to delete  
using the number keys, and  
then press the {OK} key.  
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
D Press the {OK} key.  
D Press the {OK} key.  
51  
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User Tools (System Settings)  
E Select the destination you  
want to delete using {U} or  
{T}, and then press the {OK}  
key.  
Displaying the Counter for  
Each User Code  
You can check the counter made un-  
der each function's user code.  
A Press the {User Tools/Counter} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
G Press the {OK} key.  
3
H Press [UserCode].  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
D Select [Counter per User Code] using  
{U} or {T}, and then press the  
{OK} key.  
E Select [Display] using {U} or {T},  
I Press the {Clear/Stop} key, and  
and then press the {OK} key.  
then press the {OK} key.  
F Select the function you want to  
display the counter for using {U}  
or {T}, and then press the {OK}  
key.  
J Press the {OK} key.  
The “Programmed” message ap-  
pears, and then the “Address  
Book” display returns.  
K Press the {User Tools/Counter} key.  
The counter for each user code will  
be displayed.  
G Press the {User Tools/Counter} key.  
52  
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User Code (MFP)  
C Press the {Start} key.  
Printing the Counter for Each  
User Code  
The counter list prints out.  
To print the counter for each user  
code  
You can print out the counter made  
under each user code using [Print  
Counter], [Transmission Counter], or  
[Scanner Counter].  
A Select [Per User Code] using {U}  
or {T}, and then press the {OK}  
key.  
A Press the {User Tools/Counter} key.  
B Enter the user code you want to  
print the counter for, and then  
press the {OK} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
3
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
D Select [Counter per User Code] using  
{U} or {T}, and then press the  
{OK} key.  
Note  
❒ When you select the user  
code from the User Code  
List, press [List]. Select the  
user code you want to print  
the counter for using {V},  
and then press the {OK} key.  
E Select [Print] using {U} or {T},  
and then press the {OK} key.  
To print the counter for all user  
codes  
C Select the function you want to  
print the counter for using {V},  
and then press the {OK} key.  
A Select [All User Codes] using {U}  
or {T}, and then press the {OK}  
key.  
D Press the {Start} key.  
B Select the function you want to  
print the counter for using {V},  
and then press the {OK} key.  
The counter list prints out.  
F Press the {User Tools/Counter} key.  
53  
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User Tools (System Settings)  
To clear the counter for each user  
code  
Clearing the Counter  
A Press the {User Tools/Counter} key.  
A Select [Per User Code] using {U}  
or {T}, and then press the {OK}  
key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
B Enter the user code you want to  
clear the counter for, and then  
press the {OK} key.  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
3
D Select [Counter per User Code] using  
{U} or {T}, and then press the  
{OK} key.  
E Select [Clear] using {U} or {T},  
Note  
and then press the {OK} key.  
❒ When you select the user  
code from the User Code  
List, press [List]. Select the  
user code you want to clear  
the counter for using {V},  
and then press the {OK} key.  
To clear the counter for all use  
codes  
A Select [All User Codes] using {U}  
or {T}, and then press the {OK}  
key.  
C Select the function you want to  
clear the counter using {V},  
and then press the {OK} key.  
B Select the function you want to  
clear the counter for using {V},  
and then press the {OK} key.  
A confirmation message appears.  
D Press [Yes].  
The “Counter has been  
cleared.” message appears, and  
then the “Codes:Counters” dis-  
play returns.  
F Press the {User Tools/Counter} key.  
A confirmation message appears.  
C Press [Yes].  
The “Counter has been cleared.”  
message appears, and then the  
“Codes:Counters” display re-  
turns.  
54  
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Fax Destination  
Fax Destination  
Register fax destinations, so you do  
not need to enter them each time, and  
can send documents scanned in using  
the fax function.  
Registering a Fax Destination  
A Press the {User Tools/Counter} key.  
•
It is easy to select the fax destination  
if you register a “User (Destination)  
Name” for the fax destination.  
User Tools/  
Counter  
Clear  
Modes  
• You can register fax destinations as  
Hook Dial  
Clear/Stop  
3
a group.  
ABC  
JKL  
DEF  
You can program the following items  
in a fax destination:  
Pause/  
Redial  
GHI  
MNO  
Start  
❖ Fax number  
AAH027S  
Registers the destination's fax  
number. You can enter a fax  
number using up to 128 digits. You  
must include every digit in the  
number. In addition to numbers,  
symbols are available for entering  
a fax number.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
❖ Label Insertion  
With this function you can have  
the receiver's name printed on the  
message when it is received at the  
other end. The name is printed at  
the top of the page and will be pre-  
ceded by “To:”.  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
Note  
❒ Label insertions are also printed  
when sending by e-mail using  
fax functions.  
❖ International TX mode  
D Select [Address Book Management]  
using {U} or {T}, and then press  
the {OK} key.  
When setting the International TX  
mode to [On], the machine trans-  
mits more carefully by reducing  
transmission speed. However,  
communication time increases.  
55  
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User Tools (System Settings)  
E Select [Program/Change] using {U}  
or {T}, and then press the {OK}  
key.  
H Press [Dest.].  
I Select [Fax Settings] using {U} or  
{T}, and then press the {OK} key.  
F Enter the registration number you  
want to program using the  
number keys or the Quick Dial  
keys, and then press the {OK} key.  
3
To set the International TX mode  
A Press [Option].  
G Enter the user (destination) name  
using the number keys and the  
Quick Dial keys, and then press  
the {OK} key.  
B Select [On] or [Off] using {U} or  
{T}, and then press the {OK}  
key.  
Note  
❒ You can use the user name  
when selecting a fax destina-  
tion.  
❒ You can register the user code  
after the user name. For details,  
see p.45 “User Code (MFP)”.  
Reference  
For details about entering text,  
see p.95 “Entering Text”.  
56  
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Fax Destination  
K Press the {Cancel} key.  
To set label insertion  
L Press the {OK} key.  
When Label Insertion is set to On,  
the receiver's name is printed on  
the fax message when it is received  
at the other end.  
The “Programmed” message ap-  
pears, and then the “Address  
Book” display returns.  
A Select [On] or [Off] using {U} or  
{T}, and then press the {OK}  
key.  
M Press the {User Tools/Counter} key.  
Changing a Registered Fax  
Destination  
3
A Press the {User Tools/Counter} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
J Enter the fax number using the  
number keys, and then press the  
{OK} key.  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
D Select [Address Book Management]  
using {U} or {T}, and then press  
the {OK} key.  
E Select [Program/Change] using {U}  
or {T}, and then press the {OK}  
key.  
To use the Tone function  
This function allows the machine  
to send tonal signals when it is  
connected to a pulse dialing line  
(for example: to use a special serv-  
ice on a tone dialing line).  
F Enter the registration number you  
want to change using the number  
keys or the Quick Dial keys, and  
then press the {OK} key.  
A Press [Tone].  
B Enter the number you want to  
tone dial using the number  
keys.  
Searching to select a registered  
fax destination by name  
A Press [Search].  
A tone is shown as a “0 “ on  
the display.  
C Press the {OK} key.  
57  
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User Tools (System Settings)  
B Select [Search by Name] using  
{U} or {T}, and then press the  
{OK} key.  
Searching to select a registered  
fax destination from Destination  
List  
A Press [Search].  
B Select [Display Destination List]  
using {U} or {T}, and then  
press the {OK} key.  
C Select the destination you  
want to change using {U} or  
{T}, and then press the {OK}  
key.  
C Enter the characters of the des-  
tination you want to change us-  
ing the number keys and the  
Quick Dial keys, and then  
press the {OK} key.  
3
Searching to select a registered  
fax destination by registration  
number  
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
A Press [Search].  
D Press the {OK} key.  
B Select [Search by Registration No.]  
using {U} or {T}, and then  
press the {OK} key.  
C Enter the registration number  
of the destination you want to  
change using the number keys,  
and then press the {OK} or {#}  
key.  
E Select the destination you  
want to change using {U} or  
{T}, and then press the {OK}  
key.  
D Press the {OK} key.  
58  
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Fax Destination  
D Press the {OK} key.  
Searching to select a registered  
fax destination by user code  
A Press [Search].  
B Select [Search by User Code] us-  
ing {U} or {T}, and then press  
the {OK} key.  
E Select the destination you  
want to change using {U} or  
{T}, and then press the {OK}  
key.  
C Enter the user code of the desti-  
nation you want to change us-  
ing the number keys, and then  
press the {OK} or {#} key.  
3
D Press the {OK} or {#} key.  
Searching to select a registered  
fax destination by e-mail address  
A Press [Search].  
B Select [Search by E-mail Address]  
using {U} or {T}, and then  
press the {OK} key.  
E Press the {OK} key.  
C Enter the e-mail address of the  
destination you want to change  
using the number keys and the  
Quick Dial keys, and then  
press the {OK} key.  
Searching to select a registered  
fax destination by fax number  
A Press [Search].  
B Select [Search by Fax No.] using  
{U} or {T}, and then press the  
{OK} key.  
C Enter the fax number of the  
destination you want to change  
using the number keys, and  
then press the {OK} key.  
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
59  
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User Tools (System Settings)  
D Press the {OK} key.  
L Press the {OK} key.  
The “Programmed” message ap-  
pears, and then the “Address  
Book” display returns.  
M Press the {User Tools/Counter} key.  
E Select the destination you  
want to change, and then press  
the {OK} key.  
Deleting a Registered Fax  
Destination  
3
A Press the {User Tools/Counter} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
G Press the {OK} key.  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
H Press [Dest.].  
D Select [Address Book Management]  
using {U} or {T}, and then press  
the {OK} key.  
E Select [Program/Change] using {U}  
or {T}, and then press the {OK}  
key.  
I Select [Fax Settings] using {U} or  
{T}, and then press the {OK} key.  
F Enter the registration number you  
want to delete using the number  
keys or the Quick Dial keys, and  
then press the {OK} key.  
Searching to select a registered  
fax destination by name  
J Enter the new fax number using  
the number keys, and then press  
the {OK} key.  
A Press [Search].  
B Select [Search by Name] using  
{U} or {T}, and then press the  
{OK} key.  
K Press the {Cancel} key.  
60  
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Fax Destination  
C Enter the characters of the des-  
tination you want to delete us-  
ing the number keys and the  
Quick Dial keys, and then  
press the {OK} key.  
C Select the destination you  
want to delete using {U} or  
{T}, and then press the {OK}  
key.  
3
Searching to select a registered  
fax destination by registration  
number  
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
A Press [Search].  
D Press the {OK} key.  
B Select [Search by Registration No.]  
using {U} or {T}, and then  
press the {OK} key.  
C Enter the registration number  
of the destination you want to  
delete using the number keys,  
and then press the {OK} key.  
E Select the destination you  
want to delete using {U} or  
{T}, and then press the {OK}  
key.  
D Press the {OK} key.  
Searching to select a registered  
fax destination by user code  
Searching to select a registered  
fax destination from Destination  
List  
A Press [Search].  
B Select [Search by User Code] us-  
ing {U} or {T}, and then press  
the {OK} key.  
A Press [Search].  
B Select [Display Destination List]  
using {U} or {T}, and then  
press the {OK} key.  
61  
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User Tools (System Settings)  
C Enter the user code of the desti-  
nation you want delete using  
the number keys, and then  
press the {OK} or {#} key.  
E Select the destination you  
want to delete using {U} or  
{T}, and then press the {OK}  
key.  
D Press the {OK} or {#} key.  
3
Searching to select a registered  
fax destination by e-mail address  
A Press [Search].  
B Select [Search by E-mail Address]  
using {U} or {T}, and then  
press the {OK} key.  
E Press the {OK} key.  
C Enter the e-mail address of the  
destination you want to delete  
using the number keys and the  
Quick Dial key, and then press  
the {OK} key.  
Searching to select a registered  
fax destination by fax number  
A Press [Search].  
B Select [Search by Fax No.] using  
{U} or {T}, and then press the  
{OK} key.  
C Enter the fax number of the  
destination you want to delete  
using the number keys, and  
then press the {OK} key.  
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
D Press the {OK} key.  
D Press the {OK} key.  
62  
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Fax Destination  
E Select the destination you  
want to delete using {U} or  
{T}, and then press the {OK}  
key.  
G Press the {OK} key.  
3
H Press [Dest.].  
I Select [Fax Settings] using {U} or  
{T}, and then press the {OK} key.  
J Press the {Clear/Stop} key, and  
then press the {OK} key.  
K Press the {Cancel} key.  
L Press the {OK} key.  
The “Programmed” message ap-  
pears, and then the “Address  
Book” display returns.  
M Press the {User Tools/Counter} key.  
63  
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User Tools (System Settings)  
E-mail Destination  
Register e-mail destinations, so you  
do not need to enter e-mail addresses  
every time, and can send scan files by  
e-mail, or send fax documents by In-  
ternet Fax.  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
• It is easy to select the e-mail desti-  
nation if you register “User (Desti-  
nation) Name” for the e-mail  
destination.  
3
• You can register e-mail destina-  
D Select [Address Book Management]  
using {U} or {T}, and then press  
the {OK} key.  
tions as a group.  
• You can use the e-mail address as  
the sender address when sending  
scan files in scanner mode. If you  
do this, set a sender's password on  
the sender address to prevent use  
by other people.  
Registering an E-mail  
Destination  
E Select [Program/Change] using {U}  
or {T}, and then press the {OK}  
key.  
A Press the {User Tools/Counter} key.  
User Tools/  
Counter  
Clear  
Modes  
Hook Dial  
Clear/Stop  
ABC  
JKL  
DEF  
F Enter the registration number you  
want to program using the  
number keys or the Quick Dial  
keys, and then press the {OK} key.  
Pause/  
Redial  
GHI  
MNO  
Start  
AAH027S  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
64  
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E-mail Destination  
G Enter the user (destination) name  
using the number keys and the  
Quick Dial keys, and then press  
the {OK} key.  
J Enter the e-mail address using the  
number keys and the Quick Dial  
keys, and then press the {OK} key.  
Note  
Note  
3
❒ You can register the e-mail ad-  
❒ You can use the user name  
when selecting an address to  
send to.  
dress up to 128 characters.  
❒ When a group is registered, oth-  
er e-mail destinations can be  
added to the group. See p.74  
“Registering a Destination to a  
Group”  
❒ You can register the user code  
after the user name. For details,  
see p.45 “User Code (MFP)”.  
Reference  
For details about entering text,  
see p.95 “Entering Text”.  
Using the e-mail address as the  
sender  
H Press [Dest.].  
A Select [On] using {U} or {T},  
and then press the {OK} key.  
I Select [E-mail Settings] using {U} or  
{T}, and then press the {OK} key.  
Registering a sender's password  
Note  
❒ You can stop sender's names be-  
ing accessed by setting a send-  
er's password.  
❒ This function is not available  
when using Internet Fax to send  
e-mails.  
65  
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User Tools (System Settings)  
A Select [On] using {U} or {T},  
E Select [Program/Change] using {U}  
or {T}, and then press the {OK}  
key.  
and then press the {OK} key.  
F Enter the registration number you  
want to change using the number  
keys or the Quick Dial keys, and  
then press the {OK} key.  
B Enter the sender's password  
using the number keys, and  
then press the {OK} key.  
Searching to select a registered  
e-mail destination by name  
3
A Press [Search].  
Note  
❒ You can enter up to eight  
B Select [Search by Name] using  
{U} or {T}, and then press the  
{OK} key.  
digits.  
K Press the {Cancel} key.  
L Press the {OK} key.  
The “Programmed” message ap-  
pears, and then the “Address  
Book” display returns.  
M Press the {User Tools/Counter} key.  
C Enter the characters of the des-  
tination you want to change us-  
ing the number keys and the  
Quick Dial keys, and then  
press the {OK} key.  
Changing a Registered E-mail  
Destination  
A Press the {User Tools/Counter} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
D Select [Address Book Management]  
using {U} or {T}, and then press  
the {OK} key.  
66  
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E-mail Destination  
D Press the {OK} key.  
C Enter the registration number  
of the destination you want to  
change using the number keys,  
and then press the {OK} or {#}  
key.  
E Select the destination you  
want to change using {U} or  
{T}, and then press the {OK}  
key.  
3
D Press the {OK} key.  
Searching to select a registered  
e-mail destination by user code  
A Press [Search].  
B Select [Search by User Code] us-  
ing {U} or {T }, and then press  
the {OK} key.  
Searching to select a registered  
e-mail destination from  
Destination List  
C Enter the user code of the desti-  
nation you want change using  
the number keys, and then  
press the {OK} or {#} key.  
A Press [Search].  
B Select [Display Destination List]  
using {U} or {T}, and then  
press the {OK} key.  
C Select the destination you  
want to change using {U} or  
{T}, and then press the {OK}  
key.  
D Press the {OK} or {#} key.  
Searching to select a registered  
e-mail destination by registration  
number.  
E Press the {OK} key.  
A Press [Search].  
B Select [Search by Registration No.]  
using {U} or {T}, and then  
press the {OK} key.  
67  
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User Tools (System Settings)  
C Enter the e-mail address of the  
destination you want to change  
using the number keys and the  
Quick Dial keys, and then  
press the {OK} key.  
Searching to select a registered  
e-mail destination by fax number  
A Press [Search].  
B Select [Search by Fax No.] using  
{U} or {T}, and then press the  
{OK} key.  
C Enter the fax number of the  
destination you want to change  
using the number keys, and  
then press the {OK} key.  
3
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
D Press the {OK} key.  
D Press the {OK} key.  
E Select the destination you  
want to change using {U} or  
{T}, and then press the {OK}  
key.  
E Select the destination you  
want to change using {U} or  
{T}, and then press the {OK}  
key.  
G Press the {OK} key.  
H Press [Dest.].  
Searching to select a registered  
e-mail destination by e-mail  
address  
A Press [Search].  
B Select [Search by E-mail Address]  
using {U} or {T}, and then  
press the {OK} key.  
68  
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E-mail Destination  
I Select [E-mail Settings] using {U} or  
N Press the {Cancel} key.  
{T}, and then press the {OK} key.  
O Press the {OK} key.  
The “Programmed” message ap-  
pears, and then the “Address  
Book” display returns.  
P Press the {User Tools/Counter} key.  
J Enter the new e-mail address us-  
ing the number keys and the  
Quick Dial keys, and then press  
the {OK} key.  
Deleting a Registered E-mail  
Destination  
3
A Press the {User Tools/Counter} key.  
K When using the e-mail address as  
a sender, select [On] using {U} or  
{T}, and then press the {OK} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
When [Off] is selected, proceed to  
step  
.
N
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
D Select [Address Book Management]  
using {U} or {T}, and then press  
the {OK} key.  
L When using a sender's password,  
select [On] using {U} or {T}, and  
then press the {OK} key.  
E Select [Program/Change] using {U}  
or {T}, and then press the {OK}  
key.  
When [Off] is selected, proceed to  
F Enter the registration number you  
want to delete using the number  
keys or the Quick Dial keys, and  
then press the {OK} key.  
step  
.
N
Searching to select a registered  
e-mail destination by name  
M Enter the sender's password us-  
ing the number keys, and then  
press the {OK} key.  
A Press [Search].  
B Select [Search by Name] using  
{U} or {T}, and then press the  
{OK} key.  
69  
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User Tools (System Settings)  
C Enter the characters of the des-  
tination you want to delete us-  
ing the number keys and the  
Quick Dial keys, and then  
press the {OK} key.  
Searching to select a registered  
e-mail destination from  
Destination List  
A Press [Search].  
B Select [Display Destination List]  
using {U} or {T}, and then  
press the {OK} key.  
C Select the destination you  
want to delete using {U} or  
{T}, and then press the {OK}  
key.  
3
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
D Press the {OK} key.  
Searching to select a registered  
e-mail destination by registration  
number  
E Select the destination you  
want to delete using {U} or  
{T}, and then press the {OK}  
key.  
A Press [Search].  
B Select [Search by Registration No.]  
using {U} or {T}, and then  
press the {OK} key.  
C Enter the registration number  
of the destination you want to  
delete using the number keys,  
and then press the {OK} or {#}  
key.  
D Press the {OK} key.  
70  
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E-mail Destination  
D Press the {OK} key.  
Searching to select a registered  
e-mail destination by user code  
A Press [Search].  
B Select [Search by User Code] us-  
ing {U} or {T}, and then press  
the {OK} key.  
E Select the destination you  
want to delete using {U} or  
{T}, and then press the {OK}  
key.  
C Enter the user code of the desti-  
nation you want delete using  
the number keys, and then  
press the {OK} or {#} key.  
3
D Press the {OK} or {#} key.  
Searching to select a registered  
e-mail destination by e-mail  
address  
A Press [Search].  
B Select [Search by E-mail Address]  
using {U} or {T}, and then  
press the {OK} key.  
E Press the {OK} key.  
C Enter the e-mail address of the  
destination you want to delete  
using the number keys and the  
Quick Dial keys, and then  
press the {OK} key.  
Searching to select a registered  
e-mail destination by fax number  
A Press [Search].  
B Select [Search by Fax No.] using  
{U} or {T}, and then press the  
{OK} key.  
C Enter the fax number of the  
destination you want to delete  
using the number keys, and  
then press the {OK} key.  
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
71  
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User Tools (System Settings)  
D Press the {OK} key.  
L Press the {Cancel} key.  
M Press the {OK} key.  
The “Programmed” message ap-  
pears, and then the “Address  
Book” display returns.  
E Select the destination you  
want to delete using {U} or  
{T}, and then press the {OK}  
key.  
N Press the {User Tools/Counter} key.  
3
G Press the {OK} key.  
H Press [Dest.].  
I Select [E-mail Settings] using {U} or  
{T}, and then press the {OK} key.  
J Press the {Clear/Stop} key, and  
then press the {OK} key .  
K Select [Off] using {U} or {T}, and  
then press the {OK} key.  
72  
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Registering Destinations to a Group  
Registering Destinations to a Group  
Register destinations to a group to  
easily control registered fax, e-mail  
and folders for each group.  
D Select [Prgrm./Change/Delete Group]  
using {U} or {T}, and then press  
the {OK} key.  
To group destinations, the groups  
must be registered beforehand.  
Note  
❒ You can register up to 10 groups.  
3
Registering a New Group  
E Select [Program/Change] using {U}  
or {T}, and then press the {OK}  
key.  
A Press the {User Tools/Counter} key.  
User Tools/  
Counter  
Clear  
Modes  
Hook Dial  
Clear/Stop  
ABC  
JKL  
DEF  
Pause/  
Redial  
GHI  
MNO  
F Enter the registration number you  
want to program using the  
number keys or the Quick Dial  
keys, and then press the {OK} key.  
Start  
AAH027S  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
G Enter the group name using the  
number keys and the Quick Dial  
keys, and then press the {OK} key.  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
Reference  
For details about entering text,  
see p.95 “Entering Text”.  
73  
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User Tools (System Settings)  
H Press the {OK} key.  
G Enter the user (destination) name  
using the number keys and the  
Quick Dial keys, and then press  
the {OK} key.  
The “Programmed” message ap-  
pears, and then the “Group” dis-  
play returns.  
I Press the {User Tools/Counter} key.  
Registering a Destination to a  
Group  
Reference  
For details about entering text,  
see p.95 “Entering Text”.  
3
A Press the {User Tools/Counter} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
H Press [Dest.].  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
D Select [Address Book Management]  
using {U} or {T}, and then press  
the {OK} key.  
I Select [Program Group] using {U}  
or {T}, and then press the {OK}  
key.  
E Select [Program/Change] using {U}  
or {T}, and then press the {OK}  
key.  
J Select the group name to which  
you want to register using {V},  
and then press the {OK} key.  
F Enter the registration number you  
want to program using the  
number keys or the Quick Dial  
keys, and then press the {OK} key.  
K Press the {Cancel} key.  
74  
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Registering Destinations to a Group  
B Select [Search by Name] using  
{U} or {T}, and then press the  
{OK} key.  
L Press the {OK} key.  
The “Programmed” message ap-  
pears, and then the “Address  
Book” display returns.  
M Press the {User Tools/Counter} key.  
Deleting a Destination from a  
Group  
C Enter the characters of the des-  
tination you want to delete us-  
ing the number keys and the  
Quick Dial keys, and then  
press the {OK} key.  
3
A Press the {User Tools/Counter} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
D Select [Address Book Management]  
using {U} or {T}, and then press  
the {OK} key.  
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
E Select [Program/Change] using {U}  
or {T}, and then press the {OK}  
key.  
D Press the {OK} key.  
F Enter the registration number you  
want to delete using the number  
keys or the Quick Dial keys, and  
then press the {OK} key.  
E Select the destination you  
want to delete using {U} or  
{T}, and then press the {OK}  
key.  
Searching to select a destination  
registered in a group by name  
A Press [Search].  
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User Tools (System Settings)  
Searching to select a  
destination registered in a  
group from Destination List  
Searching to select a  
destination registered in a  
group by user code  
A Press [Search].  
A Press [Search].  
B Select [Display Destination List]  
using {U} or {T}, and then  
press the {OK} key.  
B Select [Search by User Code]  
using {U} or {T}, and then  
press the {OK} key.  
C Select the destination you  
want to delete using {U} or  
{T}, and then press the {OK}  
key.  
C Enter the user code of the  
destination you want to de-  
lete using the number keys,  
and then press the {OK} or  
{#} key.  
3
D Press the {OK} key.  
Searching to select a  
destination registered in a  
group by registration number  
A Press [Search].  
B Select [Search by Registration  
No.] using {U} or {T}, and  
then press the {OK} key.  
E Press the {OK} key.  
C
Enter the registration number  
of the destination you want  
to delete using the number  
keys, and then press the  
Searching to select a  
destination registered in a  
group by fax number  
{
OK}  
or  
{
#}  
key.  
A Press [Search].  
B Select [Search by Fax No.] us-  
ing {U} or {T}, and then  
press the {OK} key.  
C Enter the fax number of the  
destination you want to de-  
lete using the number keys,  
and then press the {OK} key.  
D Press the {OK} key.  
76  
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Registering Destinations to a Group  
D Press the {OK} key.  
D Press the {OK} key.  
E Select the destination you  
want to delete using {U} or  
{T}, and then press the {OK}  
key.  
E Select the destination you  
want to delete using {U} or  
{T}, and then press {OK}  
key.  
3
G Press the {OK} key.  
Searching to select a  
destination registered in a  
group by e-mail address  
H Press [Dest.].  
A Press [Search].  
B Select [Search by E-mail Ad-  
dress] using {U} or {T}, and  
then press the {OK} key.  
C Enter the e-mail address of  
the destination you want to  
delete using the number  
keys and the Quick Dial  
keys, and then press the  
{OK} key.  
I Select [Program Group] using {U}  
or {T}, and then press the {OK}  
key.  
J Select the group name from  
which you want to delete using  
{W}, and then press the {OK} key.  
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
K Press the {Cancel} key.  
L Press the {OK} key.  
The “Programmed” message ap-  
pears, and then the “Address  
Book” display returns.  
M Press the {User Tools/Counter} key.  
77  
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User Tools (System Settings)  
C Enter the characters of the des-  
tination you want to display  
using the number keys and the  
Quick Dial keys, and then  
press the {OK} key.  
Displaying the Destinations  
Registered in Groups  
A Press the {User Tools/Counter} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
3
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
D Select [Prgrm./Change/Delete Group]  
using {U} or {T}, and then press  
the {OK} key.  
D Press the {OK} key.  
E Select [Program/Change] using {U}  
or {T}, and then press the {OK}  
key.  
F Enter the registration number you  
want to display using the number  
keys or the Quick Dial keys, and  
then press the {OK} key.  
E Select the group you want to  
display using {U} or {T}, and  
then press the {OK} key.  
Searching to select a registered  
group by name  
A Press [Search].  
Searching to select a registered  
group from Destination List  
A Press [Search].  
B Select [Search by Name] using  
{U} or {T}, and then press the  
{OK} key.  
B Select [Display Destination List]  
using {U} or {T}, and then  
press the {OK} key.  
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Registering Destinations to a Group  
C Select the group you want to  
display using {U} or {T}, and  
then press the {OK} key.  
Changing a Group Name  
A Press the {User Tools/Counter} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
Searching to select a registered  
group by registration number  
3
D Select [Prgrm./Change/Delete Group]  
using {U} or {T}, and then press  
the {OK} key.  
A Press [Search].  
B Select [Search by Registration No.]  
using {U} or {T}, and then  
press the {OK} key.  
E Select [Program/Change] using {U}  
or {T}, and then press the {OK}  
key.  
C Enter the registration number  
of the group you want to dis-  
play using the number keys,  
and then press the {OK} or {#}  
key.  
F Enter the registration number you  
want to change using the number  
keys and the Quick Dial keys,  
and then press the {OK} key.  
Searching to select a registered  
group by name  
A Press [Search].  
D Press the {OK} key.  
G Press the {OK} key.  
H Press [Users].  
B Select [Search by Name] using  
{U} or {T}, and then press the  
{OK} key.  
All the user (destination) names in  
the specified group appear.  
I Press the {User Tools/Counter} key.  
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User Tools (System Settings)  
C Enter the characters of the des-  
tination you want to change us-  
ing the number keys and the  
Quick Dial keys, and then  
press the {OK} key.  
C Select the group you want to  
change using {U} or {T}, and  
then press the {OK} key.  
Searching to select a registered  
group by registration number  
3
Reference  
For details about entering  
text, see p.95 “Entering  
Text”.  
A Press [Search].  
B Select [Search by Registration No.]  
using {U} or {T}, and then  
press the {OK} key.  
D Press the {OK} key.  
C Enter the registration number  
of the group you want to  
change using the number keys,  
and then press the {OK} or {#}  
key.  
E Select the group you want to  
change using {U} or {T}, and  
then press the {OK} key.  
D Press the {OK} key.  
G Enter the new group name using  
the number keys and the Quick  
Dial keys , and then press the  
{OK} key.  
Searching to select a registered  
group from Destination List  
Reference  
For details about entering text,  
A Press [Search].  
see p.95 “Entering Text”.  
B Select [Display Destination List]  
using {U} or {T}, and then  
press the {OK} key.  
H Press the {OK} key.  
The “Programmed” message ap-  
pears, and then the “Group” dis-  
play returns.  
I Press the {User Tools/Counter} key.  
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Registering Destinations to a Group  
C Enter the characters of the des-  
tination you want to delete us-  
ing the number keys and the  
Quick Dial keys, and then  
press the {OK} key.  
Deleting a Group  
A Press the {User Tools/Counter} key.  
B Select [System Settings] using {U}  
or {T}, and then press the {OK}  
key.  
C Select [Key Operator Tools] using  
{U} or {T}, and then press the  
{OK} key.  
3
Reference  
D Select [Prgrm./Change/Delete Group]  
using {U} or {T}, and then press  
the {OK} key.  
For details about entering  
text, see p.95 “Entering  
Text”.  
D Press the {OK} key.  
E Select [Delete] using {U} or {T},  
and then press the {OK} key.  
F Enter the registration number you  
want to delete using the number  
keys or the Quick Dial keys, and  
then press the {OK} key.  
E Select the group you want to  
delete using {U} or {T}, and  
then press the {OK} key.  
Searching to select a registered  
group by name  
A Press [Search].  
Searching to select a registered  
group from Destination List  
B Select [Search by Name] using  
{U} or {T}, and then press the  
{OK} key.  
A Press [Search].  
B Select [Display Destination List]  
using {U} or {T}, and then  
press the {OK} key.  
81  
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User Tools (System Settings)  
C Select the group you want to  
delete using {U} or {T}, and  
then press the {OK} key.  
Searching to select a registered  
group by registration number  
3
A Press [Search].  
B Select [Search by Registration No.]  
using {U} or {T}, and then  
press the {OK} key.  
C Enter the registration number  
of the group you want to delete  
using the number keys, and  
then press the {OK} or {#} key.  
D Press the {OK} key.  
A confirmation message ap-  
pears.  
G Press [Yes].  
The “Deleted.” message appears,  
and then the “Group” display re-  
turns.  
H Press the {User Tools/Counter} key.  
82  
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4. Troubleshooting  
If Your Machine Does Not Operate As You  
Want  
The following chart gives explanations of common problems and messages. If  
other messages appear, follow the instructions displayed.  
Note  
❒ For further “Troubleshooting”, refer to the other manuals for this machine.  
See p.i “Manuals for This Machine”.  
Problem  
Causes  
Solutions  
“Please wait.” ap-  
pears.  
This message appears  
when you turn on the oper-  
ation switch or change the  
toner bottle.  
Wait for the machine to get ready.  
The display is off.  
The machine is in Energy  
Saver mode.  
Turn on the operation switch.  
The operation switch is  
turned off.  
Nothing happens when the The main power switch is Turn on the main power switch.  
operation switch is turned turned off.  
on.  
The user code entry dis-  
play appears.  
Users are restricted by user Enter the user code (up to eight dig-  
management.  
its), and then press the {OK} or {#}  
key.  
83  
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Troubleshooting  
Problem  
Causes  
Solutions  
The main power indicator This occurs in the follow-  
Check if the machine is communi-  
cating with a computer.  
continues blinking and  
does not turn off when  
pressed.  
ing case:  
•
The machine is commu-  
nicating with external  
equipment.  
Original images are print- You may have loaded the  
Load paper correctly. Load paper  
into Tray 1-4 with the print side up,  
and bypass tray with the print side  
down.  
ed on the reverse side of  
the paper.  
paper incorrectly.  
Misfeeds occur frequently. The tray's side fences may Check the side fences are locked.  
not be locked.  
p.88 “Changing the Paper Size”.  
The tray's end fence may  
not be set properly.  
Check the end fence is set properly.  
See p.88 “Changing the Paper Size”.  
4
You may have loaded pa- When using paper of a size that can-  
per of a size not shown on not be detected automatically, use  
the paper size selector.  
Tray Paper Settings to set the paper  
size. See p.30 “Tray Paper Size:Tray  
1–4” and p.107 “Copy Paper”.  
An error message remains, When a misfeed message  
even if misfed paper is re- appears, it remains until  
Clear misfed paper, and then open  
and close the front cover. See p.85  
moved.  
you open and close the cov- “x Clearing Misfeeds”.  
er, as required.  
You forgot your key opera-  
tor code.  
—
Contact your service representative.  
84  
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x Clearing Misfeeds  
x Clearing Misfeeds  
AAI030S  
4
R CAUTION:  
• The fusing section of this machine might be very hot. Caution should be tak-  
en when removing misfed paper.  
Important  
❒ When clearing misfeeds, do not turn off the power switch. If you do, your  
copy settings are cleared.  
❒ To prevent misfeeds, do not leave any torn scraps of paper inside the ma-  
chine.  
❒ If paper misfeeds occur repeatedly, contact your service representative.  
Note  
❒ More than one misfeed area may be indicated. If this is the case, check every  
applicable area. Refer to the following charts: A, B, P, R, Y.  
❒ You can find a sticker explaining how to remove misfed paper inside the right  
cover.  
❒ When the machine instructs you to reset originals, reset them in the feeding  
position. The display will show you the number of originals to return.  
85  
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Troubleshooting  
4
86  
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x Clearing Misfeeds  
4
87  
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Troubleshooting  
Changing the Paper Size  
Preparation  
When using 11”× 17” size paper  
Be sure to select the paper size  
with User Tools and the paper size  
selector. If you do not, misfeeds  
might occur. See p.30 “Tray Paper  
Size:Tray 1–4”.  
A Pull the back fence off from  
the tray.  
Reference  
For details about paper sizes and  
types, see p.107 “Copy Paper”.  
4
Changing the Paper Size of the  
Paper Tray  
B Place it in the corner pocket on  
A Make sure the paper tray is not in  
the left.  
use.  
B Pull the paper tray out slowly un-  
til it stops.  
Note  
❒ Remove any remaining copy  
paper.  
C While pressing the release lever,  
adjust the back fence.  
D Press down the release button.  
ZENY380E  
88  
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Changing the Paper Size  
E While pressing the release lever,  
H While pressing the release lever,  
adjust the side and back fences to  
the new paper size.  
adjust the side fences.  
ZENY390E  
ZENY320E  
F Push the metal plate down.  
4
Important  
❒ When setting small quantities of  
copy paper, be careful not to  
squeeze in the side fence too  
much or paper will not feed in  
properly.  
I Press down the lock button.  
J Adjust the tray size to the new pa-  
per size using the paper size se-  
lector.  
ZENY300E  
G Square the paper and set it in the  
tray.  
Note  
AAI022S  
❒ Be sure to set the correct size,  
otherwise a paper jam might oc-  
cur.  
Important  
❒ Be sure to set the paper under  
the roller.  
K Push the paper tray in until it  
❒ Do not stack paper over the lim-  
stops.  
it mark.  
89  
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Troubleshooting  
E While pressing the release lever,  
Changing the Paper Size in the  
Optional Paper Tray Unit  
adjust the side fences.  
A Make sure the paper tray is not in  
use.  
B Pull out the paper tray until it  
stops.  
Note  
❒ Remove any remaining copy  
paper.  
F Square the paper and set it in the  
C While pinching the release lever,  
4
adjust the back fence.  
tray.  
AAI034S  
Important  
D Press down the release button.  
❒ Do not stack paper over the lim-  
it mark.  
G While pinching the release lever,  
adjust the side and back fences to  
the new paper size.  
90  
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Changing the Paper Size  
Important  
❒ When setting small quantities of  
copy paper, be careful not to  
squeeze in the side fence too  
much or paper will not feed in  
properly.  
H Press down the lock button.  
I Adjust the tray size to the new pa-  
per size using the paper size se-  
lector.  
4
Note  
❒ Be sure to set the correct size,  
otherwise a paper jam might oc-  
cur.  
J Push the paper tray in until it  
stops.  
91  
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Troubleshooting  
4
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5. Other Functions  
Other Functions  
E Press the {User Tools/Counter} key.  
Displaying the Total Counter  
You can display the total counter val-  
ue used for all functions.  
Changing the Language  
You can change the language used on  
the display. English is set as default.  
A Press the {User Tools/Counter} key.  
A Press the {User Tools/Counter} key.  
User Tools/  
Counter  
Clear  
Modes  
Hook Dial  
Clear/Stop  
User Tools/  
Counter  
Clear  
Modes  
ABC  
JKL  
DEF  
Hook Dial  
Clear/Stop  
Pause/  
Redial  
GHI  
MNO  
ABC  
JKL  
DEF  
Start  
Pause/  
Redial  
GHI  
MNO  
AAH027S  
Start  
B Select [Counter] using {U} or {T},  
AAH027S  
and then press the {OK} key.  
B Select [Language] using {U} or  
{T}, and then press the {OK} key.  
C To print the counter list, press  
[Print].  
C Select the language using {U} or  
{T}, and then press the {OK} key.  
Note  
❒ To print the counter list, set the  
paper size to larger than A4 or  
81/2" × 11".  
The “Programmed” message ap-  
pears, and then the “User Tools”  
display returns.  
D Press the {Start} key.  
D Press the {User Tools/Counter} key.  
A counter list prints out.  
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Other Functions  
5
94  
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6. Entering Text  
Entering Text  
This section describes how to enter  
characters. When you enter a charac-  
ter, it appears at the cursor position. If  
there is a character already at the cur-  
sor position, the newly entered char-  
acter appears before it.  
❖ {W} or {V}  
Use to move the cursor left or  
right.  
Note  
❒ To enter symbols, press the {Sym-  
bols} key.  
Available Characters  
Search  
Check  
Job  
Destination Destination Information  
Scanner  
C
• Alphabetic characters  
ABCDEFGHIJKLMNOPQRSTU-  
VWXYZabcdefghijklmnopqrstu-  
vwxyz  
01  
02  
03  
04  
ABC  
DEF  
GHI  
JKL  
Pr  
05  
06  
07  
08  
MNO  
PQR  
STU  
VWX  
09  
10  
11  
12  
• Symbols  
_
@.  
14  
YZ  
13  
- &  
15  
• Numerals  
16  
0123456789  
Shift  
Space  
Symbols  
AAI063S  
Keys  
❖ Number keys  
Use to enter numbers.  
How to Enter Text  
Use the Quick Dial keys 01/17 to  
09/25 for entering letters.  
❖ Quick Dial 01/17 to Quick Dial 09/25 (A  
to Z)  
To enter letter, press the key again un-  
til it appears.  
Press these to enter upper and low-  
er case letters.  
Quick  
Letters  
Quick  
Letters  
Dial Key  
Dial Key  
❖ {Shift} key (Quick Dial 13/29)  
Use to switch between uppercase  
and lowercase.  
01/17  
02/18  
03/19  
04/20  
05/21  
06/22  
07/23  
08/24  
A, B, C  
D, E, F  
G, H, I  
J, K, L  
09/25  
10/26  
11/27  
12/28  
Y, Z  
@, ., _  
-, &  
❖ {Space} key (Quick Dial 14/30)  
Press to enter a space.  
Nothing  
Shift  
M, N, O 13/29  
❖ {Clear/Stop} key  
Deletes a character at the cursor  
position. You can delete a charac-  
ter at the right end of a line even if  
the cursor is placed to the right of  
the character.  
P, Q, R  
S, T, U  
V, W, X  
14/30  
15/31  
16/32  
Space  
Symbols  
Nothing  
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Entering Text  
B Select the desired symbol using  
the cursor keys, and then press  
the {OK} key.  
Entering letters  
A Press the {Shift} key to switch be-  
tween uppercase and lowercase.  
Search  
Check  
Job  
Destination Destination Information  
Scanner  
C
01  
02  
03  
04  
ABC  
DEF  
GHI  
JKL  
Pr  
05  
06  
07  
08  
MNO  
PQR  
STU  
VWX  
09  
10  
11  
12  
_
@.  
YZ  
- &  
13  
14  
15  
16  
Shift  
Space  
Symbols  
Note  
AAI064S  
❒ To enter another symbol, repeat  
steps A to B.  
B Press a Quick Dial keys.  
A letter is entered and the cursor  
moves along one space.  
Entering numbers  
6
Note  
A Press a number key.  
❒ To enter a character repeatedly,  
The numeral is entered and the  
cursor moves.  
repeat step B.  
❒ To insert a character, press {W}  
or {V} to move the cursor to the  
character you want to enter.  
Note  
❒ To insert a character, press {W}  
or {V} to move the cursor to the  
character you want to enter.  
Entering symbols  
Deleting characters  
A Press the {Symbols} key.  
Search  
Check  
Job  
A Move the cursor to the character  
you want to delete using {W} or  
{V}.  
Destination Destination Information  
Scanner  
C
01  
02  
03  
04  
ABC  
DEF  
GHI  
JKL  
Pr  
05  
06  
07  
08  
B Press the {Clear/Stop} key.  
MNO  
09  
PQR  
10  
STU  
11  
VWX  
12  
The character at the cursor posi-  
tion is deleted .  
_
@.  
YZ  
- &  
13  
14  
15  
16  
Note  
❒ To delete another character, re-  
Shift  
Space  
Symbols  
peat steps A and B.  
AAI063S  
96  
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7. Security  
Security  
Confidential information is always at risk of being copied without permission or  
subject to unauthorized access through the network. To protect documents from  
such intrusion, not only can passwords be set, but also the Extended Security  
function can be used to strengthen security.  
For those who require increased document protection, we recommend the Ex-  
tended Security function.  
Primary Security Functions  
❖ Protecting Image Data Remaining in Memory  
Protects image data remaining in memory. When a copy or print job is com-  
pleted, or a job is canceled, the data is secure.  
❖ Protecting against Unauthorized Access via Phone Line  
Accepts only facsimile calls.  
❖ Authenticating Administrator  
Protects essential functions for administrating document security using an ac-  
cess code. See p.34 “Key Operator Code”.  
Extended Security Function  
Note  
❒ When the Extended Security function is on, delivery server settings cannot be  
changed. Turn the function off to change the settings.  
Setting Extended Security  
Preparation  
The Extended Security setting is not available unless the key operator code set  
in the Key Operator Code settings of the System Settings has six or more dig-  
its. See p.34 “Key Operator Code”.  
Note  
❒ To ensure increased document protection under the Extended Security set-  
ting, we recommend you select [On: All] when programming a key operator  
code.  
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Security  
A Press the {User Tools/Counter} key.  
User Tools/  
Counter  
Clear  
Modes  
Hook Dial  
Clear/Stop  
ABC  
JKL  
DEF  
Pause/  
Redial  
GHI  
MNO  
Start  
AAH027S  
B Select [System Settings] using {U} or {T}, and then press the {OK} key.  
C Select [Key Operator Tools] using {U} or {T}, and then press the {OK} key.  
7
D Select [Extended Security] using {U} or {T}, and then press the {OK} key.  
E Select [On] using {U} or {T}, and then press the {OK} key.  
The“Programmed”message appears, and then the “User Tools” display re-  
turns.  
F Press the {User Tools/Counter} key.  
98  
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Operating Environment and Notes  
Operating Environment and Notes  
Security for this machine is assured on the premises that the machine is used un-  
der the following conditions:  
Operating Environment  
• The condition of the machine is normal. (For example, it is not damaged,  
modified, or lacking components.)  
• When the machine is connected to a network, the machine is protected from  
illegitimate access including unauthorized packet sniffing.  
• The machine is managed by an administrator with thorough knowledge of  
the machine and capable of providing the proper conditions under which us-  
ers can use the machine safely.  
For Administrator  
• This machine does not protect against illegitimate actions on the network. To  
avoid any risks on the network, further security is required.  
• Security of this machine cannot be assured if any hardware component is de-  
tached or replaced with an inappropriate component. If these things have the  
possibility of occurring, other security measures are necessary.  
7
• Regularly check that the Extended Security function is on. Be sure to check it  
particularly after the machine is moved or a power failure occurs. See p.97  
“Setting Extended Security”.  
• Avoid using a single number or consecutive numbers for a key operator code  
such as “00000000” or “12345678”. Since the numbers like this are easy to  
guess, using them will not provide the appropriate level of security.  
• Remote document management using SmartDeviceMonitor for Admin is not  
available when the Extended Security function is on.  
• User code is a function to help manage the use of the machine. It is not to pro-  
tect confidential documents from others. See p.45 “User Code (MFP)”.  
For User  
• Before scanning originals using the scanner function, make sure all other op-  
erations are complete.  
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Security  
7
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8. Specifications  
Main Unit  
❖ Configuration:  
Desktop  
❖ Photosensitivity type:  
OPC drum  
❖ Original scanning:  
One-dimensional solid scanning system through CCD  
❖ Copy process:  
Dry electrostatic transfer system  
❖ Development:  
Dry two-component magnetic brush development system  
❖ Fusing:  
Heating roll pressure system  
❖ Resolution:  
600 dpi  
❖ Exposure glass:  
Stationary original exposure type  
❖ Original reference position:  
Rear left corner  
❖ Warm-up time:  
From the main power switch  
15 seconds or less (20 °C)  
From the operation switch  
10 seconds or less (20 °C)  
❖ Originals:  
Sheet/book/objects  
❖ Maximum original size:  
A3L, 11" × 17"L  
101  
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Specifications  
❖ Copy paper size:  
• Trays: A3L – A5K, 11" × 17"L – 51/2" × 81/2"K  
• Bypass: A3L – A6L, 11" × 17"L – 51/2" × 81/2"L  
• Bypass (custom size):  
Vertical: 90 – 305 mm, 3.5" – 12.0"  
Horizontal: 148 – 1,260 mm, 5.8" – 49.6"  
❖ Copy paper weight:  
• Paper trays (Standard size): 60 – 90 g/m2, 16 – 24 lb  
• Bypass tray: 52 – 162 g/m2, 14 – 43 lb  
❖ Non-reproduction area:  
• Leading edge: 2 1.5 mm (0.08 0.06 inch)  
• Trailing edge: more than 0.5 mm (0.02 inch)  
• Left edge: 2 1.5 mm (0.08 0.06 inch)  
• Right edge: more than 0.5 mm (0.02 inch)  
❖ First copy time:  
6.5 seconds or less  
(A4K, 81/2" × 11"K 100%, feeding from Tray 1)  
❖ Copying speed: (Type 1)  
• 16 copies/minute (A4K, 81/2" × 11"K)  
❖ Copying speed: (Type 2)  
• 20 copies/minute (A4K , 81/2" × 11"K)  
8
18 copies/minute (feeding from Optional Paper Tray Unit)  
❖ Reproduction ratio:  
Preset reproduction ratios:  
—
Metric version  
Inch version  
155%  
129%  
121%  
100%  
93%  
Enlargement  
200%  
141%  
122%  
Full Size  
100%  
Reduction  
93%  
82%  
78%  
71%  
65%  
50%  
50%  
Zoom: From 50% to 200% in 1% steps.  
102  
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Main Unit  
❖ Continuous copying count:  
1 – 99 copies  
❖ Copy paper capacity:  
Type 1:  
• Tray 1: 250 sheets (80 g/m2, 20 lb)  
• Bypass: 100 sheets (80 g/m2, 20 lb)  
Type 2:  
• Tray 1, 2: 250 sheets (80 g/m2, 20 lb)  
• Bypass: 100 sheets (80 g/m2, 20 lb)  
❖ Power consumption:  
Main unit only  
Complete system *1  
Less than 1,280 W  
About 130 W  
Warm up  
Less than 1,280 W  
About 110 W  
Stand-by  
During printing  
Maximum  
About 440 W  
About 450 W  
Less than 1,280 W  
Less than 1,280 W  
*1  
Main unit with the optional fax unit, printer/scanner unit, and paper tray unit.  
❖ Dimensions (W × D × H up to exposure glass):  
Type 1: 550 × 568 × 420 mm, 21.65" × 22.36" × 16.54"  
Type 2: 550 × 568 × 558 mm, 21.65" × 22.36" × 21.97"  
❖ Noise Emission *1  
:
• Sound power level  
8
Main unit only  
40 dB (A)  
Complete system *3  
40 dB (A)  
Stand-by  
During printing  
59 dB (A)  
66 dB (A)  
• Sound pressure level *2  
Main unit only  
Complete system *3  
26 dB (A)  
Stand-by  
During printing  
*1  
26 dB (A)  
46 dB (A)  
55 dB (A)  
The above measurements made in accordance with ISO 7779 are actual values.  
Measured at the position of the operator.  
*2  
*3  
The Complete system consists of a main unit with full options installed.  
❖ Weight:  
Type 1: 35 kg (78 lb) or less  
Type 2: 44 kg (96 lb) or less  
Note  
❒ Specifications are subject to change without notice.  
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Specifications  
Options  
Exposure Glass Cover  
Lower this over originals.  
Auto Document Feeder (ADF)  
❖ Mode:  
• ADF mode  
❖ Original size:  
• A3L – A5KL  
• 11" × 17"L – 51/2" × 81/2"KL  
❖ Original weight:  
• 52 – 105 g/m2 (14 – 28 lb)  
❖ Number of originals to be set:  
• 30 sheets (80 g/m2, 20 lb)  
❖ Maximum power consumption:  
• less than 25 W (power is supplied from the main unit.)  
❖ Dimensions (W × D × H):  
8
• 550 × 470 × 90 mm, 21.7" × 18.6" × 3.6"  
❖ Weight:  
• 7 kg (15 lb) or less  
Note  
❒ Specifications are subject to change without notice.  
104  
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Options  
Internal Tray 2 (1 bin tray)  
❖ Number of bins:  
1
❖ Paper size:  
• A3 - A5  
• 11" × 17" - 51/2" × 81/2"  
❖ Paper capacity:  
100 sheets (80 g/m2, 20 lb.)  
❖ Paper weight:  
60 - 105 g/m2 (20 - 28lb.)  
❖ Maximum power consumption:  
20 W  
❖ Dimension (W × D × H)  
Unit: 222 × 478 × 104 mm  
Tray: 335 × 390 × 26 mm  
❖ Weight:  
2 kg (4 lb) or less  
Note  
❒ Specifications are subject to change without notice.  
8
Paper Tray Unit (1-tray type)  
❖ Paper weight:  
60 – 105 g/m2 (16 – 28 lb.)  
❖ Paper size:  
A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 81/2" × 14"L, 81/2" ×  
13"L, 81/2" × 11"KL, 81/4" × 13"L, 8" × 13"L, 71/4" × 101/2"KL, 81/4" ×  
14"L, 51/2" × 81/2" L, 8KL, 16KKL  
❖ Maximum power consumption:  
23 W (power is supplied from the main frame.)  
❖ Paper capacity:  
500 sheets (80 g/m2, 20 lb)  
❖ Dimensions (W × D × H):  
550 × 520 × 134 mm, 21.7” × 20.5” × 5.36”  
105  
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Specifications  
❖ Weight:  
12 kg (26 lb) or less  
Note  
❒ Specifications are subject to change without notice.  
Paper Tray Unit (2-tray type)  
❖ Paper weight:  
60 – 105 g/m2 (16 – 28 lb.)  
❖ Paper size:  
A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 81/2" × 14"L, 81/2" ×  
13"L, 81/2" × 11"KL, 81/4" × 13"L, 8" × 13"L, 71/4" × 101/2"KL, 81/4" ×  
14"L, 51/2" × 81/2" L, 8KL, 16KKL  
❖ Maximum power consumption:  
28 W (power is supplied from the main frame.)  
❖ Paper capacity:  
500 sheets (80 g/m2, 20 lb.) × 2 trays  
❖ Dimensions (W × D × H):  
550 × 520 × 271 mm, 21.7” × 20.5” × 10.7”  
❖ Weight:  
25 kg (55 lb) or less  
8
Note  
❒ Specifications are subject to change without notice.  
106  
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Copy Paper  
Copy Paper  
Recommended Paper Sizes and Types  
The following limitations apply to each tray:  
Metric version  
Inch version  
Paper weight  
Paper capacity  
Paper tray 1 (Type 1) A3L, B4JISL, A4KL, B5JISKL, 60 – 90 g/m2,  
250 sheets *1  
A5K, 11" × 17"L, 81/2" × 14"L,  
81/2" × 13"L, 81/4" × 14"L, 81/4" ×  
13"L, 8" × 13"L, 81/2" × 11"KL,  
71/4" × 101/2"KL, 51/2" × 81/2"K,  
8KL *3 , 16KKL *4  
16 – 24 lb  
Paper tray 1, 2 (Type 2)  
Note  
❒
You can specify the paper size  
with the user tools or the paper  
size selector. See p.88 “Changing  
the Paper Size”.  
Paper tray unit  
(optional)  
A3L , B4JISL , A4KL , B5JISKL 60 – 105 g/m2, 500 sheets *1  
, A5L , 11" × 17"L, 81/2" × 14"L,  
81/2" × 13"L, 81/4" × 14"L, 81/4" ×  
13"L, 8" × 13"L, 81/2" × 11"KL,  
71/4" × 101/2"KL, 51/2" × 81/2"L,  
8KL *3 , 16KKL *4  
16 – 28 lb  
Note  
❒
You can specify the paper size  
with User Tools or the paper size  
selector. See p.88 “Changing the  
Paper Size”.  
8
107  
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Specifications  
Metric version  
Inch version  
Paper weight  
Paper capacity  
Bypass  
tray  
Standard  
Sizes  
A3L , B4JISL  
52 – 162 g/m2, 10 sheets *1  
14 – 43 lb  
A4KL, B5JISKL, A5KL,  
100 sheets *1  
B6JISL  
11" × 17"L *2 , 81/2" × 14"L, 81/2" ×  
13"(F4)L,81/4" × 14"L, 81/4" × 13"  
L, 8" × 13"(F)L, 81/2" × 11"KL,  
71/4" × 101/2"KL, 51/2" × 81/2"L,  
8KL *3 , 16KKL *4  
A3L, B4JISL  
60 – 157 g/m2, 10 sheets *1  
16 – 42 lb  
A4KL, B5JISKL, A5KL,  
40 sheets *1  
B6JISL  
11" × 17"L, 81/2" × 14"L, 81/2" × 13"  
L, 81/4" × 13"L, 8" × 13"L, 81/2" ×  
11"KL, 71/4" × 101/2"KL, 51/2" ×  
81/2"L, 8KL *3 , 16KKL *4  
Note  
❒
You can specify the paper size.  
See Copy Reference.  
Custom  
sizes *5  
Translucent paper (A3L , B4JISL),  
OHP transparencies  
10 sheets  
40 sheets  
Translucentpaper (A4KL, B5JISK  
L)  
Adhesive labels (B4JISL, A4L)  
1 sheet  
Envelope (C5, C6, DL, Monarch,  
Commercial #10)  
10 sheets  
8
*1  
Paper weight: 80 g/m2, 20 lb  
*2  
When you set custom size paper in the bypass tray, you can specify the size. See Copy  
Reference.  
*3  
*4  
*5  
8K(Ba-Kai) = 267 × 390 mm, 10.6" × 15.4"  
16K(Shi-Lui-Kai) = 195 × 267 mm, 7.7" × 10.6"  
Set one sheet at a time for your needs. See Copy Reference.  
Important  
❒ If you use damp or curled paper, a misfeed might occur. In such a case, try  
turning over the paper stack in the paper tray. If there is no improvement,  
change to copy paper with less curl.  
Note  
❒ When using the bypass tray, we recommend you set the copy paper direction  
to L.  
❒ If you load paper of the same size and in the same direction in two or more  
trays, the machine automatically shifts to another tray when the tray in use  
runs out of paper. This function is called Auto Tray switching. This saves in-  
terrupting a copy run to replenish paper even when making a large number  
of copies. You can cancel this setting.  
108  
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Copy Paper  
Reference  
To add paper, see Copy Reference.  
To change the paper size, see p.88 “Changing the Paper Size”.  
Unusable Paper  
R CAUTION:  
• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid  
a fire or machine failure.  
Important  
❒ Do not use any of the following kinds of paper or a fault might occur:  
• Thermal fax paper  
• Art paper  
• Aluminum foil  
• Carbon paper  
• Conductive paper  
❒ Do not use copy paper that has been already copied on. Otherwise, a paper  
misfeed might occur.  
Note  
❒ Do not use any of the following kinds of paper or a misfeed might occur.  
• Bent, folded, or creased paper  
• Torn paper  
8
• Slippery paper  
• Perforated paper  
• Rough paper  
• Thin paper that has low stiffness  
• Paper with a dusty surface  
❒ If you make copies on rough grain paper, the copy image might come out  
blurred.  
❒ Do not use paper already copied or printed on.  
109  
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Specifications  
Paper Storage  
Note  
❒ When storing paper, the following precautions should always be followed:  
• Do not store paper where it will be exposed to direct sunlight.  
• Avoid storing paper in humid areas (humidity: 70% or less).  
• Store on a flat surface.  
❒ Keep open reams of papers in the package, and store as you would unopened  
paper.  
❒ Under conditions of high temperature and high humidity, or low tempera-  
ture and low humidity conditions, store papers in a plastic bag.  
8
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INDEX  
Display, 17  
Display Contrast, 29  
Displaying the counter for each  
user code, 41, 52  
Displaying the destinations registered in  
groups, 78  
A
Accessing user tools (System Settings), 26  
Address Book, 43  
Print List, 38  
Program/Change/Delete Group, 37  
Address Book Management, 37  
AOF (Always On), 38  
Auto Document Feeder (ADF), 13, 104  
Auto off timer, 32  
Displaying the total counter, 93  
Display/Print Counter, 35  
E
Auto reset timer, 32  
copier, 33  
E-mail destination, 64  
Energy Saver Timer, 32  
Entering Text, 95  
facsimile, 33  
scanner, 33  
Available Characters, 95  
Deleting characters, 96  
Entering letters, 96  
Entering numbers, 96  
Entering symbols, 96  
Keys, 95  
B
Bypass tray, 12  
C
Entering text, 95  
Exposure glass, 11  
Exposure glass cover, 13, 104  
Extended Security, 35  
Extended Security Function, 97  
External options, 13  
Changing a group name, 79  
Changing a registered e-mail destination, 66  
Changing a registered fax destination, 57  
Changing a user code, 40, 46  
Changing default settings, 26  
Changing modes, 19  
Changing the language, 93  
Changing the paper size, 88  
Changing the paper size in the optional  
paper tray unit, 90  
Changing the paper size of the paper tray, 88  
Clearing misfeeds, 85  
F
Fax destination, 55  
For administrator, 99  
For user, 99  
Front cover, 12  
Clearing the counter, 42, 54  
Combined function operations, 19  
Common key operations, 18  
Control panel, 12, 15  
Copy Count Display, 28  
Copy paper, 107  
Function Priority, 28  
G
General Features, 28  
Guide to components, 11  
Counter per User Code, 36  
I
D
If your machine does not operate as you  
want, 83  
Internal options, 14  
Internal tray, 11  
Internal tray 2 (1 bin tray), 105  
Deleting a destination from a group, 75  
Deleting a group, 81  
Deleting a registered e-mail destination, 69  
Deleting a registered fax destination, 60  
Deleting a user code, 40, 49  
111  
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K
Q
Key Counter Management, 34  
Quitting user tools, 27  
Key Operator Code, 34  
Key Operator Tools, 34  
Key Repeat, 29  
R
Reading the display and using keys, 17  
Recommended paper sizes and types, 107  
Registering a destination to a group, 74  
Registering a fax destination, 55  
Registering an e-mail destination, 64  
Registering a new group, 73  
Registering a new user code, 39, 45  
Registering destination information, 44  
Registering destinations to a group, 73  
Registering sender information, 44  
Right cover, 12  
L
Letters, 96  
Lower right cover, 12  
M
Main power indicator, 12  
Main power switch, 12  
Main unit, 101  
Measurement Unit, 29  
Multi-access, 21  
S
O
Security, 97  
Set date, 33  
Set time, 33  
Settings you can change with user tools, 28  
Specifications, 101  
Symbols, 96  
System Auto Reset Timer, 32  
System reset, 20  
On indicator, 12  
Operating environment, 99  
Operation switch, 12  
Options, 13, 104  
Other functions, 93  
Output  
copier (copier), 29  
facsimile (facsimile), 29  
printer (printer), 29  
Output tray settings, 29  
T
Timer settings, 32  
Tray paper settings, 30  
Tray paper size, 30  
Troubleshooting, 83  
P
Panel Tone, 28  
Paper Storage, 110  
Paper tray, 12  
U
Paper tray priority  
Unusable paper, 109  
User code  
copier, 31  
facsimile, 31  
printer, 31  
machine with copier function, 39  
MFP, 45  
Paper tray unit, 12  
User Code Management, 34  
Paper tray unit (1–tray type), 13, 105  
Paper tray unit (2–tray type), 13, 106  
Paper type  
User Tools Menu (System Settings), 23  
V
Bypass tray, 31  
Tray 1–4, 31  
Ventilation holes, 11  
Primary security functions, 97  
Printing the counter for each user code, 42, 53  
Print Priority, 28  
Program/Change User Code  
(for machine with copier function only), 37  
112  
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MEMO  
113  
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MEMO  
114  
AE  
AE  
B259-6508  
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In accordance with IEC 60417, this machine uses the following symbols for the main power switch:  
a means POWER ON.  
c means STAND BY.  
Copyright © 2005  
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Type for DSm616/LD116/Aficio 2016  
Type for DSm620/LD120/Aficio 2020  
Printed in China  
AE AE B259-6508  
B2596508  
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