Panasonic Fax Machine KX FL501NZ User Manual
High Speed Laser Fax  
Operating Instructions  
Model No.  
KX-FL501AL  
KX-FL501NZ  
Please read these Operating Instructions  
KX-FL501AL - for Australia  
KX-FL501NZ - for New Zealand  
before using the unit and save for future  
reference.  
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For Australian users  
Warning:  
●
Please ensure that a separate telephone, not dependent on local power, is available for emergency  
use.  
●
●
This equipment will be inoperable when mains power fails.  
When a failure occurs which results in the internal parts becoming accessible,disconnect the power  
supply cord immediately and return this unit to an authorised service centre.  
●
●
Disconnect the telephone connection before disconnecting power connection prior to relocating the  
equipment, and reconnect the power first.  
To minimise the possibility of lightning damage, when you know that a thunderstorm is coming, we  
recommend that you:  
A. Unplug the telephone line cord from the phone jack.  
B. Unplug the power supply cord from the AC power outlet.  
●
●
No “000” or other calls can be made from this device during a mains power failure.  
The earcap on the handset is magnetised and may retain metallic objects.  
For New Zealand users  
Warning:  
●
WHEN A FAILURE OCCURS WHICH RESULTS IN THE INTERNAL PARTS BECOMING  
ACCESSIBLE, DISCONNECT THE POWER SUPPLY CORD IMMEDIATELY AND RETURN THIS  
UNIT TO AN AUTHORISED SERVICE CENTRE.  
●
DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER  
CONNECTION PRIOR TO RELOCATING THE EQUIPMENT, AND RECONNECT THE POWER  
FIRST.  
●
NO “111” OR OTHER CALLS CAN BE MADE FROM THIS DEVICE DURING A MAINS POWER  
FAILURE.  
IMPORTANT NOTICE  
Under power failure conditions, this telephone may not operate. Please ensure that a separate  
telephone, not dependent on local power, is available for emergency use.  
Notice:  
●
The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has  
accepted that the item complies with minimum conditions for connection to its network. It indicates no  
endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all,  
it provides no assurance that any item will work correctly in all respects with another item of  
Telepermitted equipment of a different make or model, nor does it imply that any product is compatible  
with all of Telecom’s network services.  
●
This equipment shall not be set to make automatic calls to the Telecom “111” Emergency Service.  
●
This equipment should not be used under any circumstances which may constitute a nuisance to  
other Telecom customers.  
●
Not all telephones will respond to incoming ringing when connected to the extension socket.  
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Important information (for Australian users)!  
Instructions to customer  
Installation  
Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment”  
which has been authorised to be connected to your telephone service.  
Conditions relating to connection and operation of this Permitted Attachment are contained in  
Telecommunications General By-Law 220 (5).  
You are authorised to install this Permitted Attachment yourself by plugging it into the line socket of any  
regular telephone. You may connect it in place of your existing telephone or to any spare telephone socket  
installed in your premises.  
To disconnect your existing telephone you must first remove its plug from the line socket. You can then  
insert the plug of your Permitted Attachment into the socket and use your equipment.  
I
f the plug of your existing telephone cannot be readily removed, you will have to remove the screw securing  
it. To do this proceed as follows:  
1. Loosen screw “A” sufficiently to remove the socket cover. (See Fig. 1.)  
2. Remove screw “B” and withdraw the plug. (See Fig. 2.)  
3. Replace screw “B”. (See Fig. 3.) Ensure that it screws completely into the socket recess. (If the screw is  
too long, increase the hole depth or replace the screw with one 5 mm shorter.)  
4. Replace socket cover and tighten screw “A”. (See Fig. 4.)  
SOCKET  
PLUG  
SCREW  
“B”  
SCREW “A”  
Fig. 2  
Fig. 1  
TELEPHONE CORD  
Connect to the PLUG  
(
)
as shown in Fig. 1.  
SCREW “A”  
SCREW  
“B”  
SOCKET  
Fig. 4  
Fig. 3  
If you are satisfied with the operation of your telephone service after plugging in your Permitted Attachment,  
your installation is completed.  
You will be unable to connect this Permitted Attachment if your telephone service consists only of a wall  
phone or an old style telephone which is not connected by means of a modern plug and socket. In such  
cases a new socket will need to be installed.  
Should the Permitted Attachment not operate when plugged into a socket, it is either faulty or unsuitable for  
operation with your telephone service. It should be returned to the store where purchased.  
Service difficulties  
If at any time a fault occurs on your telephone service carry out the following checks before you call for  
service:  
●
Disconnect the Permitted Attachment and try using the service with the normal telephone.  
●
If the telephone service then operates satisfactorily, the fault is in your Permitted Attachment. Leave the  
Permitted Attachment disconnected and report the fault to its supplier or agent to arrange for repair.  
●
If when using the telephone the service is still faulty, report the fault to “Service Difficulties and Faults” for  
attention.  
You are required to keep this Permitted Attachment in good working order while it is connected to your  
telephone service. Its construction or internal circuit must not be modified in any way without permission.  
4
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Safety instructions  
Important safety instructions!  
When using this unit, basic safety precautions  
should always be followed to reduce the risk of  
fire, electric shock, or personal injury.  
1. Read and understand all instructions.  
2. Follow all warnings and instructions marked  
on this unit.  
3. Unplug this unit from power outlets before  
cleaning. Do not use liquid or aerosol  
cleaners. Use a damp cloth for cleaning.  
4. Do not use this unit near water, for example  
near a bathtub, wash bowl, kitchen sink, or  
the like.  
11. Never push any objects through slots in this  
unit. This may result in the risk of fire or  
electric shock. Never spill any liquid on the  
unit.  
12. To reduce the risk of electric shock, do not  
disassemble this unit. Take the unit to an  
authorised service centre when service is  
required. Opening or removing covers may  
expose you to dangerous voltages or other  
risks. Incorrect reassembly can cause  
electric shock when the unit is subsequently  
used.  
5. Place the unit securely on a stable surface.  
Serious damage and/or injury may result if  
the unit falls.  
6. Do not cover slots and openings on the  
unit. They are provided for ventilation and  
protection against overheating. Never place  
the unit near radiators, or in a place where  
proper ventilation is not provided.  
13. Unplug this unit from the wall outlet and  
refer servicing to an authorised service  
centre when the following conditions occur:  
A. When the power supply cord or plug is  
damaged or frayed.  
B. If liquid has been spilled into the unit.  
C. If the unit has been exposed to rain or  
water.  
7. Use only the power source marked on the  
unit. If you are not sure of the type of power  
supplied to your home, consult your dealer  
or local power company.  
8. For safety purposes this unit is equipped  
with a grounded plug. If you do not have  
this type of outlet, please have one  
installed. Do not use any type of adaptor  
plug to defeat this safety feature.  
9. Do not place objects on the power cord.  
Install the unit where no one can step or  
trip on the cord.  
10. Do not overload wall outlets and extension  
cords. This can result in the risk of fire or  
electric shock.  
D. If the unit does not work normally by  
following the operating instructions.  
Adjust only controls covered by the  
operating instructions. Improper  
adjustment may require extensive work  
by an authorised service centre.  
E. If the unit has been dropped or  
physically damaged.  
F. If the unit exhibits a distinct change in  
performance.  
14. During thunderstorms, avoid using  
telephones except cordless types. There  
may be a remote risk of an electric shock  
from lightning.  
15. Do not use this unit to report a gas leak,  
when in the vicinity of the leak.  
SAVE THESE INSTRUCTIONS  
5
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Safety instructions  
CAUTION:  
Toner cartridge  
Laser radiation  
●
●
Be careful of the following when you handle  
The printer of this unit utilises a laser. Use  
the toner cartridge.  
of controls or adjustments or performance  
of procedures other than those specified  
herein may result in hazardous radiation  
exposure.  
—If you ingest any toner, drink several  
glasses of water to dilute your stomach  
contents, and seek immediate medical  
treatment.  
—If any toner comes into contact with your  
eyes, flush them thoroughly with water,  
and seek medical treatment.  
—If any toner comes into contact with your  
skin, wash the area thoroughly with soap  
and water.  
Drum unit  
●
Read the instructions on pages 14 and 15  
before you begin installation of the drum  
unit. After you have read them, open the  
drum unit protection bag. The drum unit  
contains a photosensitive drum. Exposing it  
to light may damage the drum.  
Once you have opened the protection bag:  
—Do not expose the drum unit to light for  
more than 5 minutes.  
—Do not touch or scratch the green drum  
surface.  
—Do not place the drum unit near dust or  
dirt, or in a high humidity area.  
—Do not expose the drum unit to direct  
sunlight.  
Fuser unit  
Fuser unit  
●
The fuser unit gets hot. Do not touch it.  
6
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Safety instructions  
CAUTION:  
OTHER INFORMATION:  
●
Installation  
Keep the unit away from electrical noise  
●
Never install telephone wiring during a  
generating devices, such as fluorescent  
lamps and motors.  
lightning storm.  
●
●
Never install telephone jacks in wet  
The unit should be kept free from dust, high  
locations unless the jack is specifically  
designed for wet locations.  
temperature and vibration.  
●
The unit should not be exposed to direct  
●
Never touch uninsulated telephone wires or  
sunlight.  
terminals unless the telephone line has  
been disconnected at the network interface.  
●
Do not place heavy objects on top of this  
unit.  
●
Use caution when installing or modifying  
●
Do not touch the plug with wet hands.  
telephone lines.  
WARNING:  
●
To prevent the risk of fire or electrical  
shock, do not expose this product to rain or  
any type of moisture.  
7
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Table of Contents  
Initial Preparation  
Accessories  
Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10  
Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10  
Help Button  
Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11  
Finding the  
Controls  
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12  
Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13  
Setup  
Toner cartridge and drum unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14  
Paper tray, document stacker and paper stacker . . . . . . . . . . . . . . . 16  
Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17  
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18  
Date and time, your logo and facsimile telephone number . . . . . . . . 19  
Volumes  
Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23  
Telephone  
Automatic  
Dialling  
Storing names and telephone numbers in ONE-TOUCH DIAL. . . . . 24  
Storing names and telephone numbers in EASY DIAL. . . . . . . . . . . 25  
Editing and erasing a stored name and number . . . . . . . . . . . . . . . . 26  
Making a voice call using ONE-TOUCH DIAL and EASY DIAL . . . . 28  
Caller ID  
Caller ID service from your phone company . . . . . . . . . . . . . . . . . . 29  
Viewing and calling back using caller information . . . . . . . . . . . . . . 30  
Confirming caller information using the Caller ID list . . . . . . . . . . . . 31  
Storing caller information in ONE-TOUCH DIAL and EASY DIAL. . . 32  
Voice Contact Talking to the other party after fax transmission or reception . . . . . . 33  
Fax  
Sending Faxes Sending a fax manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34  
Sending a fax using ONE-TOUCH DIAL and EASY DIAL . . . . . . . . 35  
Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36  
Reports for confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37  
Broadcast transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38  
Receiving  
Faxes  
Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . 42  
TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . 44  
FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 45  
Using the unit with an answering machine . . . . . . . . . . . . . . . . . . . . 46  
TEL/FAX mode (receiving voice calls with rings and fax calls  
without rings when you are near the unit) . . . . . . . . . . . . . . . . . . 48  
Using with an answering machine and computer. . . . . . . . . . . . . . . 50  
Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50  
Turning the AUTO ANSWER mode on remotely . . . . . . . . . . . . . . . 51  
Receive polling (retrieving a fax placed on another fax machine). . . 51  
Distinctive ring service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52  
Pager call - when the unit receives a fax. . . . . . . . . . . . . . . . . . . . . 53  
8
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Copy  
Copying  
Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54  
Convenient way to make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . 54  
Programmable Features  
Features  
Summary  
Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56  
Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57  
Advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59  
Help  
Error Messages Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63  
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64  
Operations  
When a function does not work, check here before  
requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66  
If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69  
Replacement  
Jams  
Replacing the toner cartridge and the drum unit . . . . . . . . . . . . . . . 70  
Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72  
Document jams - sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74  
No feeding or multiple feeding occurs while sending . . . . . . . . . . . . 75  
Cleaning  
Cleaning the inside of the unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76  
General Information  
Printed Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78  
Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 79  
Index  
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81  
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Accessories  
Included accessories!  
Power cord.......................1  
Handset cord....................1  
Paper tray.........................1  
Telephone line cord ..........1  
Handset............................1  
Document stacker ............1  
Operating Instructions.......1  
Paper stacker...................1  
Telephone plug..................1  
(KX-FL501AL only)  
Quick Start Sheet.............1  
Drum unit..........................1  
Toner cartridge..................1  
(complementary starter  
toner cartridge)  
This cartridge can print approx.  
800 sheets of A4 size paper with  
a 5% image area. Refer to image  
area on page 80. Please  
purchase a replacement toner  
cartridge Model No. KX-FA76A for  
continuous use of your unit.  
●
If any item is missing or damaged, check with the place of purchase.  
●
Save the original carton and packing materials for future shipping and transportation of the unit.  
Accessory information!  
Model No.  
KX-FA76A  
KX-FA77A  
Item  
Usage  
Specifications  
See page 80.  
See page 80.  
Toner cartridge  
Drum unit  
For replacement. See page 70.  
For replacement. See page 70.  
10  
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Help Button  
Help function!  
You can print a quick reference for assistance as follows.  
HELP  
Press  
.
HELP  
Display  
1
2
ROTATE  
& SET  
Display:  
Rotate  
until the desired item is  
EASY DIAL  
displayed.  
1. How to set the date, time, your logo and  
fax number.  
QUICK SET UP  
2. How to program the features.  
EASY DIAL  
SET  
FEATURE LIST  
3. How to store names in the EASY DIAL  
directory and how to dial them.  
EASY DIAL  
4. Help with problems receiving faxes.  
FAX RECEIVING  
5. How to use the copier function.  
COPIER  
6. List of available reports.  
REPORTS  
7. How to use the Caller ID service.  
CALLER ID  
Press  
.
SET  
3
PRINTING  
11  
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Finding the Controls  
Overview!  
Document guides  
Handset  
To make or answer calls  
●
Paper tray  
Speaker  
(Left side of the unit)  
Recording paper entrance  
Front cover  
Document entrance  
Document stacker  
Front cover open button  
Document exit  
Recording paper exit  
Paper stacker  
Paper stacker extender  
*The document stacker and  
paper stacker may not be  
shown in all illustrations.  
12  
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Finding the Controls  
Location!  
●
To store a scanned document into  
memory, and then send it (p. 34).  
●
To turn on/off AUTO ANSWER (p. 42, 43).  
●
●
To make a collated copy (p. 55).  
To adjust volumes (p. 23).  
●
To select an enlargement or  
reduction rate in copy mode  
●
To use ONE-TOUCH DIAL (p. 24, 28, 35).  
To transmit to multiple stations (p. 38, 41).  
●
(p. 55)  
.
●
To print a quick reference (p. 11).  
●
To select a resolution  
(p. 34, 54).  
Display  
Dial keypad  
QUICK SCAN START  
MANUAL BROAD  
RECALL  
NAME/TEL NO.  
SEARCH  
●
To initiate fax  
●
To dial without  
lifting the handset.  
transmission  
or reception.  
To store a  
setting during  
programming.  
●
To use  
●
To initiate  
or exit  
caller ID  
service  
(p. 30–32).  
●
●
To access special  
programming.  
telephone services  
such as call waiting  
or transferring an  
extension call.  
●
To store or edit names  
and telephone numbers  
(p. 24–27).  
●
To initiate copying  
(p. 54).  
●
To mute your voice to the  
other party during  
conversation.  
Press this button again to  
resume conversation.  
●
To search for a stored name  
●
To stop an operation or  
cancel programming.  
(p. 28, 35).  
●
To select the features or  
feature settings during  
programming (p. 56).  
●
To select stations 6–10 for  
ONE-TOUCH DIAL  
(p. 24, 28, 35).  
●
To redial the last number  
dialled.*  
To insert a pause during  
dialling.  
●
To confirm a stored  
telephone number (p. 28).  
●
●
To change from pulse to tone temporarily  
during dialling when your line has rotary  
pulse services (KX-FL501AL only).  
*If the line is busy when you make a voice call using the  
button, the unit will  
MONITOR  
automatically redial the number twice (KX-FL501NZ only).  
13  
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Setup  
Toner cartridge and drum unit!  
Caution:  
●
Read the instructions below before you begin installation. After you have read them,  
open the drum unit protection bag. The drum unit contains a photosensitive drum.  
Exposing it to light may damage the drum. Once you have opened the protection bag:  
—Do not expose the drum unit to light for more than 5 minutes.  
—Do not touch or scratch the green drum surface.  
—Do not place the drum unit near dust or dirt, or in a high humidity area.  
—Do not expose the drum unit to direct sunlight.  
Remove the toner cartridge and drum  
unit from the protection bags.  
Peel off the seal from the toner  
Protection bar  
2
1
Seal  
1
2
cartridge (  
).  
1
Remove the protection bar from the  
drum unit ( ).  
2
Toner cartridge  
Hold here.  
Drum unit  
With Panasonic face up on the toner  
cartridge, match the red arrows on the  
cartridge and the drum unit.  
Toner  
cartridge  
Red arrows  
Drum unit  
Green drum  
surface  
Slide the tab of the toner cartridge into  
the slot of the drum unit.  
Tab  
Slot  
3
Hold right side of the toner cartridge  
under the lip on the drum unit and...  
4a  
turn the two levers on the toner  
cartridge with firm pressure.  
4b  
Levers  
14  
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Setup  
The toner cartridge is installed when  
the triangles match.  
5
6
Triangles  
Tap on the toner cartridge several  
times to allow the toner to fall into the  
drum unit. Grab the tabs, and shake  
the drum and toner unit horizontally  
several times.  
Toner cartridge  
Tabs  
Push the front cover open button then  
open the front cover.  
Front cover  
7
8
Front cover  
open button  
Install the drum and toner unit by  
holding the tabs.  
Drum and toner unit  
●
If the lower glass is dirty, clean it with  
a soft dry cloth.  
Lower glass  
Close the front cover, until locked, by  
pushing down on both sides.  
Front cover  
9
Toner save feature  
●
If you want to save on toner consumption, set the toner save setting to on (feature #79 on page 62). The  
toner cartridge will last approx. 40% longer. This feature may reduce print quality.  
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Setup  
Paper tray, document stacker and  
paper stacker!  
Paper tray  
Insert the paper tray into the two slots on the  
Paper tray  
back of the unit ( ).  
1
Let it lean back until it clicks into place (  
).  
2
2
1
Document stacker  
Align with the ribs on the document exit (  
).  
1
Pull the document stacker forward gently until it  
clicks into place ( ).  
2
2
Document exit  
Document  
stacker  
1
Ribs  
Paper stacker  
Line up the slots in the paper stacker with the  
pegs on the bottom of the unit, then slide until  
locked.  
Pegs  
Open the paper stacker extender.  
●
The paper stacker can hold approx. 100  
Paper stacker  
sheets of printed paper. Remove the printed  
paper before they are filled on the paper  
stacker.  
Slots  
Paper stacker extender  
Note for installation:  
●
Do not place the unit in an area where the paper tray may be obstructed by a wall, etc.  
●
Document and recording paper will be ejected from the front of the unit. Do not place anything in front of  
the unit.  
16  
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Setup  
Recording paper!  
A4 size recording paper can be loaded. The unit can hold up to 150 sheets of 60 g/m2 to 75 g/m2  
paper or 120 sheets of 90 g/m2 paper.  
Fan the stack of paper to prevent a paper  
1
2
jam.  
Printing side  
is back.  
Insert the paper into the recording paper  
entrance.  
●
The paper should not be over the tab.  
Recording  
paper  
entrance  
●
If the paper is not inserted correctly,  
readjust the paper, or the paper may jam.  
Correct  
Incorrect  
Stack of  
paper  
Tab  
Note for recording paper:  
●
Avoid using paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or  
paper used for resumes.  
●
●
●
Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.  
Avoid extremely smooth or shiny paper that is highly textured.  
Avoid paper that is coated, damaged or wrinkled.  
Note:  
●
Avoid double-sided printing.  
●
Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the  
paper may jam.  
●
Some paper only accepts print on one side. Try using the other side of paper if you are not happy with the  
print quality.  
Adding paper  
1. Remove all of the installed paper.  
2. Add paper to the removed paper and straighten.  
3. Fan the stack of paper.  
4. Insert the paper into the recording paper entrance.  
17  
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Setup  
Connections!  
Connect the handset cord.  
1
Connect the telephone line cord.  
2
Connect the power cord.  
●
3
When the power is turned on for  
the first time, the unit will print  
some basic information.  
Power cord  
To a power outlet  
(220–240 V, 50/60 Hz)  
■
KX-FL501AL users  
Connect to “LINE .  
Handset cord  
To the single  
telephone line  
Telephone  
line cord  
Telephone plug  
(KX-FL501AL only)  
■
KX-FL501NZ users  
To the single  
telephone line  
Caution:  
●
When you operate this product, the power outlet should be near the product and easily accessible.  
Note:  
●
If you want to connect an answering machine to the unit, see page 46.  
18  
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Setup  
Date and time, your logo and facsimile  
telephone number!  
You should program the date and time, your logo and facsimile telephone number. This  
information will be printed on each page transmitted from your unit.  
Your logo Your facsimile telephone number Date and time  
Example:  
FROM :Panasonic Fax  
FAX NO. :1234567  
Feb. 26 2001 09:02AM P1  
Fax Correspondence  
Setting the date and time  
MENU  
Press  
.
Press SET  
.
1
2
3
7
8
Display: SYSTEM SET UP  
SETUP ITEM [ ]  
MENU  
Press  
, then 0 1 .  
Press  
.
SET DATE & TIME  
Display  
MENU  
/
Press SET  
.
Example: M:01/D:01/Y:01  
Cursor  
Enter the correct month/day/year by selecting  
2 digits for each, using the dial keypad.  
Example: Aug. 10, 2001  
4
Press  
.
0 8 1 0 0 1  
M:08/D:10/Y:01  
EASY DIAL  
SET  
STOP  
Press SET  
.
5
6
Example: TIME: 12:00AM  
Enter the correct hour/minute by selecting  
2 digits for each, using the dial keypad.  
to select “AM” or “PM”.  
Example: 3:15PM  
Note:  
●
You can enter the number by rotating  
in steps 4 and 6. In this case,  
Press  
EASY DIAL  
press to move the cursor.  
●
The accuracy of the clock is approximately  
±60 seconds a month.  
1. Press  
.
0 3 1 5  
TIME: 03:15AM  
To correct a mistake  
2. Press  
until “PM” is displayed.  
TIME: 03:15PM  
●
Press  
or  
to move the cursor to the  
incorrect number, and make the correction.  
If you press STOP while programming, the  
display will return to the previous one.  
●
19  
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Setup  
Setting your logo  
The logo can be your company, division or name.  
Display  
MENU  
/
MENU  
Press  
Press  
Press  
.
1
2
3
4
Display: SYSTEM SET UP  
, then 0 2 .  
YOUR LOGO  
.
SET  
LOGO=  
EASY DIAL  
RECALL  
(Hyphen)  
SET  
Enter your logo, up to 30 characters, using  
the dial keypad. See the next page for details.  
STOP  
(Delete)  
HANDSET MUTE  
(Insert)  
Example: “Bill”  
2
1. Press  
twice.  
LOGO=B  
To change capital or lower case letters  
Cursor  
Pressing the  
key will change to capital or  
4
5
2. Press  
3. Press  
4. Press  
six times.  
LOGO=Bi  
lower case alternatively.  
1. Press  
2. Press  
3. Press  
4. Press  
twice.  
2
4
six times.  
LOGO=Bil  
LOGO=B  
Display:  
three times.  
LOGO=BI  
to move the cursor to the next  
.
5
space and press  
six times.  
LOGO=Bi  
three times.  
LOGO=Bill  
5
Press  
Press  
.
SET  
LOGO=Bil  
5
6
SETUP ITEM [ ]  
MENU  
.
Note:  
●
You can enter your logo by rotating  
EASY DIAL  
(see the next page).  
To correct a mistake  
To insert a character  
●
Press  
or  
to move the cursor to the  
1. Press  
or  
to move the cursor to the  
incorrect character, and make the correction.  
position to the right of where you want to insert  
the character.  
To delete a character  
2. Press  
(Insert) to insert a  
HANDSET MUTE  
space and enter the character.  
●
Move the cursor to the character you want to  
delete and press STOP  
.
20  
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Setup  
To select characters with the dial keypad  
Pressing the dial keys will select a character as shown below.  
Keys  
Characters  
1
A
D
G
J
[
]
{
a
d
g
j
}
b
e
h
k
+
c
f
–
2
3
4
5
6
r
/
=
,
.
_
`
:
;
?
|
1
2
3
4
5
6
7
8
9
0
B
E
H
K
N
Q
U
X
(
C
F
I
i
L
O
R
V
Y
)
l
M
P
T
m
S
t
n
p
u
w
o
q
v
x
!
s
7
8
y
"
W
0
Z
z
9
$
#
%
&
¥
@
^
’
→
To change capital or lower case letter.  
Hyphen button (To insert a hyphen.)  
RECALL  
HANDSET  
MUTE  
Insert button (To insert one character or one space.)  
Delete button (To delete a character.)  
STOP  
key (To move the cursor to the right.)  
To enter another character using the same number key, move the cursor to the next space.  
key (To move the cursor to the left.)  
To select characters using EASY DIAL  
Instead of pressing the dial keys, you can select characters using EASY DIAL.  
1. Rotate  
until the desired character is  
EASY DIAL  
displayed.  
2. Press  
to move the cursor to the next space.  
●
The character displayed in step 1 is inserted.  
3. Return to step 1 to enter the next character.  
Display order of characters  
Capital  
alphabet  
EASY DIAL  
: Rotating to  
the right  
Lower case  
alphabet  
Number  
: Rotating to  
the left  
Symbol  
21  
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Setup  
Setting your facsimile telephone number  
MENU  
Press  
Press  
Press  
.
1
2
3
4
Display  
MENU  
/
Display: SYSTEM SET UP  
, then 0 3 .  
YOUR FAX NO.  
.
SET  
NO.=  
Enter your facsimile telephone number, up to  
20 digits, using the dial keypad.  
EASY DIAL  
RECALL  
SET  
(Hyphen)  
STOP  
(Delete)  
Example: NO.=1234567  
Press  
Press  
.
SET  
5
6
SETUP ITEM [ ]  
MENU  
.
Note:  
●
You can enter your facsimile telephone number by  
rotating EASY DIAL . If you use EASY DIAL , press  
to move the cursor.  
●
●
The  
button replaces the digit with a “+” and the  
button replaces it with a space.  
Example (using the dial keypad): +64 9 1234567  
Press  
To enter a hyphen in a telephone number, press  
(Hyphen).  
.
6 4  
9
1 2 3 4 5 6 7  
RECALL  
To correct a mistake  
To delete a number  
●
●
Press  
or  
to move the cursor to the  
Move the cursor to the number you want to  
delete and press STOP  
incorrect number, and make the correction.  
.
22  
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Volumes  
Adjusting volumes!  
Ringer volume  
4 levels (high/middle/low/off) are available.  
Display  
/
While the unit is idle, press  
or  
.
●
If any documents are in the document entrance,  
you cannot adjust the ringer volume. Confirm that  
there are no documents in the entrance.  
■
To turn the ringer off:  
1. Press repeatedly until the following  
message is displayed.  
RINGER OFF= OK?  
Display:  
SET  
YES:SET/NO:STOP  
2. Press  
.
SET  
Melody ringer  
●
●
To turn the ringer back on, press  
.
You can select one of the four melodies  
instead of the bell. Change the setting (feature  
#17 on page 58). The melody you selected  
will sound when the unit receives a call.  
■
While the ringer volume is set to off:  
The display will show the following message.  
RINGER OFF  
When a call is received, the unit will not ring and  
will display the following.  
INCOMING CALL  
Handset receiver volume  
3 levels (high to low) are available.  
While using the handset, press  
or  
or  
.
Monitor volume  
8 levels (high to low) are available.  
While using the monitor, press  
.
23  
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Automatic Dialling  
Storing names and telephone numbers  
in ONE-TOUCH DIAL!  
For rapid access to frequently dialled numbers, the unit provides 10 stations of ONE-TOUCH  
DIAL keys.  
●
ONE-TOUCH DIAL 1 to 3 can be alternatively used as broadcast keys (p. 38).  
ONE-TOUCH  
DIAL  
DIRECTORY PROGRAM  
Press  
.
Display  
/
1
2
PRESS STATION  
Display:  
OR USE EASYDIAL  
For ONE-TOUCH DIAL 1–3:  
Press one of the ONE-TOUCH DIAL keys.  
DIAL MODE  
Press  
to go to the next prompt.  
SET  
RECALL  
For ONE-TOUCH DIAL 4–5:  
LOWER  
SET  
(Hyphen)  
Press one of the ONE-TOUCH DIAL keys.  
DIRECTORY PROGRAM  
STOP  
(Delete)  
For ONE-TOUCH DIAL 6–10:  
Press LOWER , then press one of the ONE-  
TOUCH DIAL keys.  
Enter the name, up to 10 characters (see  
page 21 for instructions).  
Helpful hint:  
3
●
You can confirm the stored items on the  
Example: NAME=John  
display (p. 28) or on the telephone number list  
(p. 78).  
Press  
.
SET  
Note:  
4
5
Example: <S02>=  
●
A hyphen or a space entered in a telephone  
number counts as two digits.  
Enter the telephone number, up to 30 digits,  
using the dial keypad.  
To correct a mistake  
Example: <S02>=1114497  
●
Press  
or  
to move the cursor to the  
incorrect character/number, and make the  
correction.  
●
If you want to enter a hyphen, press  
RECALL  
Press  
.
To delete a character/number  
.
SET  
●
Move the cursor to the character/number you  
6
REGISTERED  
PRESS STATION  
OR USE EASYDIAL  
want to delete, and press STOP  
.
To print the one-touch label card with  
stored names  
Press  
in step 7.  
DIRECTORY PROGRAM  
PRINT LABEL OK?  
Display:  
●
To program other stations, repeat steps 2 to 6.  
YES:SET/NO:STOP  
STOP  
Press  
to exit the program.  
●
DIRECTORY PROGRAM  
7
If you press  
instead of  
Press  
to start printing.  
SET  
STOP  
, you can print the one-  
●
Put the card in the ONE-TOUCH DIAL  
location.  
touch label card (see right).  
24  
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Automatic Dialling  
Storing names and telephone numbers  
in EASY DIAL!  
For rapid access to frequently dialled numbers, the unit provides a EASY DIAL directory (100  
stations).  
DIRECTORY PROGRAM  
Display  
Press  
.
/
1
PRESS STATION  
Display:  
OR USE EASYDIAL  
Rotate  
until the following is  
EASY DIAL  
2
3
displayed.  
NAME=  
Enter the name, up to 10 characters (see  
page 21 for instructions).  
RECALL  
(Hyphen)  
EASY DIAL  
SET  
NAME=Alice  
Example:  
DIRECTORY PROGRAM  
STOP  
(Delete)  
Press  
.
SET  
4
5
NO.=  
Helpful hint:  
Enter the telephone number, up to 30 digits,  
using the dial keypad.  
●
You can confirm the stored items on the  
display (p. 28) or on the telephone number list  
(p. 78).  
NO.=5552233  
Example:  
Note:  
●
If you want to enter a hyphen, press  
●
When the following message is displayed in  
RECALL  
.
step 6, you can store only 5 more items.  
Press  
.
SET  
SPACE= 5 DIRS.  
Display:  
6
REGISTERED  
NAME=  
●
●
If there is no space to store new stations, the  
following message is displayed in step 1.  
EASY DIAL FULL  
●
Erase unnecessary stations (p. 27).  
To program other items, repeat steps 3 to 6.  
A hyphen or a space entered in a telephone  
number counts as two digits.  
DIRECTORY PROGRAM  
Press  
program.  
to exit the  
7
To correct a mistake  
To delete a character/number  
●
●
Press  
or  
to move the cursor to the  
Move the cursor to the character/number you  
incorrect character/number, and make the  
correction.  
want to delete, and press STOP  
.
25  
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Automatic Dialling  
Editing and erasing a stored name and number!  
Editing a stored name and number  
You can edit a name or number stored in ONE-TOUCH DIAL and EASY DIAL.  
Rotate  
EASY DIAL  
is displayed.  
until the desired name  
Display  
1
Mary  
<S01>  
Example:  
means the station number  
for ONE-TOUCH DIAL  
DIRECTORY PROGRAM  
Press  
.
2
3
EDIT= DELETE=#  
Press  
to select “EDIT”.  
NAME=Mary  
EASY DIAL  
DIRECTORY PROGRAM  
SET  
●
If you do not need to edit the name, skip to  
step 5.  
Edit the name (see page 21 for instructions).  
4
5
Press  
.
SET  
=0123456  
Example: <S01>  
●
If you do not need to edit the telephone  
number, skip to step 7.  
Edit the telephone number. For further  
details, see page 25.  
6
7
Press  
.
SET  
REGISTERED  
26  
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Automatic Dialling  
Erasing a stored station and item  
You can erase ONE-TOUCH DIAL station and EASY DIAL item.  
Display  
Rotate  
EASY DIAL  
is displayed.  
until the desired name  
1
Mary  
<S01>  
Example:  
DIRECTORY PROGRAM  
Press  
Press  
.
2
3
EDIT= DELETE=#  
to select “DELETE”.  
DELETE OK?  
SET  
STOP  
EASY DIAL  
DIRECTORY PROGRAM  
YES:SET/NO:STOP  
●
STOP  
To cancel erasing, press  
.
Press  
.
SET  
4
DELETED  
●
The stored name and number are deleted.  
27  
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Automatic Dialling  
Making a voice call using ONE-TOUCH DIAL  
and EASY DIAL!  
Before using this feature, program the desired names and telephone numbers into ONE-TOUCH  
DIAL and EASY DIAL (p. 24, 25).  
Using ONE-TOUCH DIAL  
Display  
MONITOR  
Press  
or lift the handset.  
Handset  
1
TEL=  
Display:  
●
Confirm that there are no documents in the  
document entrance.  
For ONE-TOUCH DIAL 1–5:  
2
Press the desired ONE-TOUCH DIAL key.  
For ONE-TOUCH DIAL 6–10:  
Press LOWER , then press the desired  
ONE-TOUCH DIAL key.  
EASY DIAL  
LOWER  
ONE-TOUCH  
DIAL  
STOP  
Example: TEL=<John>  
NAME/TEL NO.  
MONITOR  
●
The unit will start dialling automatically.  
Using EASY DIAL  
Rotate  
EASY DIAL  
is displayed.  
until the desired name  
1
Lisa  
Example:  
To search for a name by initial  
●
If the desired name has not been stored,  
Example: “Lisa”  
press  
and dial the number  
STOP  
manually.  
1. Rotate  
until any name is  
EASY DIAL  
displayed.  
MONITOR  
The unit will start dialling automatically.  
Press  
●
or lift the handset.  
Alan  
Example:  
2
2. Press 5 repeatedly until any name with  
the initial “L” is displayed (see the character  
table on page 21).  
To confirm the stored telephone number on  
the display  
Larry  
1. Rotate  
until the desired name is  
3. Rotate EASY DIAL to the right until “Lisa”  
EASY DIAL  
displayed.  
is displayed.  
John  
<S06>  
Example:  
Lisa  
means the station number  
for ONE-TOUCH DIAL  
●
●
To stop the search, press STOP  
.
To make a call, press MONITOR or lift  
the handset.  
2. Press  
.
NAME/TEL NO.  
1114497  
<S06>  
●
To stop the confirmation, press STOP  
.
Note:  
●
To make a call, press MONITOR or lift the  
handset.  
●
When you want to search for symbols (not  
letters or numbers), press in step 2.  
28  
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Caller ID  
Caller ID service from your phone company!  
This unit is compatible with the Caller ID service offered by your local telephone  
company. To use this feature, you must subscribe to the Caller ID service.  
How Caller ID is displayed  
The calling party’s telephone number or name will  
be displayed after the first ring.  
You then have the option of whether or not to  
Display  
answer the call depending on the caller.  
Example (KX-FL501AL)  
:
:
Chris Horner  
1234567890  
Example (KX-FL501NZ)  
The unit will automatically store the caller  
information (telephone number, name and the time  
of the call). You can view the caller information  
(p. 30) and print the caller ID list (p. 31).  
Note:  
●
If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller  
information. Consult your PBX supplier.  
●
If the unit cannot receive caller information, the unit will show the following.  
The caller dialled from an area which does not provide Caller ID service.  
OUT OF AREA  
The caller requested not to send caller information.  
PRIVATE CALLER  
Note for Australian users:  
●
The KX-FL501AL will not display the name from the Directory. Telstra and Optus do not currently transmit  
names with the Caller ID.  
Note for New Zealand users:  
●
Telecom New Zealand does not currently send a NAME for Caller ID.  
●
Your telephone service provider may charge you for a local call when it is dialled with an area code prefix.  
If the charge for local call is unacceptable, only the 7-digits of the local number should be dialled from  
your telephone. Do not dial the “0” prefix or the area code digit.  
29  
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Caller ID  
Viewing and calling back using caller  
information!  
You can easily view caller information and call back.  
Important:  
●
Calling back will not be available in the following cases.  
—The telephone number includes data other than numbers (i.e.  
—The caller information does not include a telephone number.  
or #).  
Press  
.
CALLER ID SEARCH  
Handset  
Display  
1
2
3
Example (2 new calls are received):  
Example:  
Display:  
2 NEW CALLS  
USE EASY DIAL  
Rotate  
to the right (clockwise).  
EASY DIAL  
●
The display will show the most recent  
caller’s name or number.  
●
If you rotate to the left, the display will show  
MONITOR  
the reviewed calls.  
●
STOP  
To stop viewing, press  
.
FAX START  
STOP  
EASY DIAL  
CALLER ID SEARCH  
NAME/TEL NO.  
Press MONITOR or lift the handset to  
make a call.  
●
The unit will start dialling automatically.  
●
To send a fax – insert the document FACE  
DOWN and press FAX START  
.
To display the caller’s phone number, the date/time of the call and the caller’s name  
Press  
repeatedly in step 2.  
NAME/TEL NO.  
Example (KX-FL501AL)  
:
:
WENDY ROBERTS  
13456789012  
Mar. 14 10:30AM  
WENDY ROBERTS  
Example (KX-FL501NZ)  
13456789012  
Mar. 14 10:30AM  
Note:  
●
Telstra, Optus and Telecom New Zealand do and not currently send a NAME for Caller ID.  
Display while viewing  
When the unit could not receive a name.  
After the last new call has been displayed.  
After all calls have been displayed.  
When no calls have been received.  
NO NAME RCVD  
END OF NEW CALL  
END  
NO CALLER DATA  
30  
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Caller ID  
Confirming caller information using the Caller ID  
list  
!
The unit will store the 30 most recent caller information.  
—To print manually, see below.  
—To print automatically after every 30 new calls, activate feature #26 (p. 59).  
Sample of a Caller ID list  
CALLER ID LIST  
Mar. 20 2001 09:19AM  
YOUR LOGO  
:
YOUR FAX NO. :  
NO. NAME  
TELEPHONE NUMBER  
TIME OF CALL  
ANSWER  
STATUS  
01 WENDY ROBERTS  
02 ALLAN STONE  
03 MIKE TIMAR  
3456789012  
4567890123  
9876543210  
FAX  
FAX  
TEL  
!
*
Mar.14 10:30AM  
Mar.13 08:35AM  
Mar.11 09:35AM  
Printing and erasing the Caller ID list  
!
Display  
MENU  
Press  
to start printing.  
CALLER ID PRINT  
1
PRINTING  
Display:  
●
The display will show the following after  
printing.  
ALL ERASE OK?  
YES:SET/NO:STOP  
STOP  
Press  
to exit the program, or press  
CALLER ID PRINT  
STOP  
SET  
2
SET to erase all of the stored caller  
information.  
To erase caller information without printing  
1. Press  
three times.  
4. Press  
.
SET  
MENU  
CALLER SET UP  
ERASE COMPLETED  
to exit the program.  
STOP  
Display:  
2. Press  
3. Press  
●
.
.
5. Press  
SET  
SET  
CALL LIST ERASE  
ERASE ALL OK?  
Note:  
●
To cancel erasing, press  
, then  
Telstra, Optus and Telecom New Zealand do  
STOP  
.
MENU  
not currently send a NAME for Caller ID.  
31  
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Caller ID  
Storing caller information in ONE-TOUCH  
DIAL and EASY DIAL!  
Important:  
●
This feature is not available in the following cases.  
—The telephone number includes data other than numbers (i.e.  
—The caller information does not include a telephone number.  
or #).  
For EASY DIAL:  
Press  
.
CALLER ID SEARCH  
1
2
3
4
Rotate  
EASY DIAL  
Example:  
.
2 NEW CALLS  
NAME=  
Example:  
Display:  
USE EASY DIAL  
Press  
.
SET  
Rotate  
until the name or  
EASY DIAL  
number you want to store is displayed.  
NO.=3453809  
Example:  
Press  
.
SET  
Example(KX-FL501AL)  
:
:
WENDY ROBERTS  
3453809  
5
REGISTERED  
Example(KX-FL501NZ)  
DIRECTORY PROGRAM  
Press  
.
DIRECTORY PROGRAM  
PRESS STATION  
Display  
ONE-TOUCH DIAL  
OR USE EASYDIAL  
For ONE-TOUCH DIAL 1–3:  
Press the desired ONE-TOUCH DIAL key.  
DIAL MODE  
Press  
Press  
.
SET  
Example:  
NAME=  
LOWER SET  
EASY DIAL  
.
SET  
CALLER ID SEARCH  
Example:  
<S02>=3453809  
For ONE-TOUCH DIAL 4–5:  
Note:  
Press the desired ONE-TOUCH DIAL key.  
●
You can confirm the stored items on the  
display (p. 28) or on the telephone number list  
(p. 78).  
Example:  
NAME=  
Press  
.
SET  
●
You can only store a name of up to 10  
characters long.  
Example:  
<S04>=3453809  
●
To edit a name and number, see page 26.  
●
If you enter a new item into ONE-TOUCH  
DIAL, the previous entry will be overwritten.  
For ONE-TOUCH DIAL 6–10:  
Press LOWER , then press the desired  
ONE-TOUCH DIAL key.  
●
If you use ONE-TOUCH DIAL 1–3 as a  
broadcast station, you cannot store caller  
information.  
Example:  
NAME=  
●
If the EASY DIAL directory is full, you cannot  
store caller information.  
Note:  
Press  
.
SET  
Example:  
<S06>=3453809  
●
Telstra, Optus and Telecom New Zealand do  
not currently send a NAME for Caller ID.  
32  
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Voice Contact  
Talking to the other party after fax transmission  
or reception!  
You can talk to the other party after a fax message is completed. This will save the added  
expense and time of making another call.  
This feature only works when the other party’s fax machine is equipped with a voice  
contact feature.  
Initiating voice contact  
MONITOR  
Press  
while transmitting or  
1
receiving documents.  
VOICE STANDBY  
Display:  
Display  
Handset  
F
A
C
E
D
O
W
N
●
Your unit will call the other party with a  
distinctive ring.  
●
When the other party answers, your unit will  
emit a distinctive ring.  
Lift the handset to start talking.  
2
MONITOR  
Note:  
●
If you initiate voice contact during transmission, the  
unit will call you with a distinctive ring after all of the  
documents have been transmitted.  
●
If you initiate voice contact during reception, the unit  
will call you with a distinctive ring after the current  
page of the document is received.  
Receiving a request for voice contact  
If the other party initiates voice contact, your  
1
unit will sound a distinctive ring and the  
following will be displayed.  
PLEASE PICK UP  
Lift the handset within 10 seconds of the  
distinctive ring to start talking.  
2
Note:  
●
If you do not answer within 10 seconds of the  
distinctive ring, the line will be disconnected.  
33  
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Sending Faxes  
Sending a fax manually!  
Document guides  
Adjust the width of the document guides to  
1
2
the size of the document.  
FACE DOWN  
Display  
Handset  
Insert the document (up to 15 pages) FACE  
DOWN until the unit grabs the document and  
a single beep is heard.  
STANDARD  
Display:  
RESOLUTION  
If necessary, press  
3
repeatedly to select the desired setting  
(see below).  
MONITOR  
Press  
or lift the handset.  
4
5
6
MONITOR  
FAX START  
STOP  
RESOLUTION  
TEL=  
Dial the fax number.  
Example:  
REDIAL/PAUSE QUICK SCAN START  
TEL=5678901  
When the fax tone is heard:  
FAX START  
Press  
, and replace the  
handset if you are using it.  
OR  
To select the resolution  
When the other party answers your call:  
Using the handset, ask them to press their  
start button. When the fax tone is heard,  
Select the desired resolution according to the  
type of document.  
STANDARD: For printed or typewritten  
originals with normal-sized characters.  
FAX START  
press  
and replace the  
handset.  
FINE: For originals with small printing.  
CONNECTING.....  
SUPER FINE: For originals with minute  
printing.  
PHOTO: For originals containing  
photograph.  
To stop transmission  
PHOTO WITH TEXT: For originals  
containing photograph and text.  
Press STOP  
.
To redial the last number  
●
Using the “FINE”, “SUPER FINE”, “PHOTO”  
or “PHOTO WITH TEXT” setting will  
increase transmission time.  
If the resolution setting is changed during  
Press REDIAL/PAUSE  
.
●
If the line is busy, the unit will automatically redial the  
number up to 2 times.  
●
feeding, it will be effective from the next  
sheet.  
The “SUPER FINE” resolution only works  
●
●
During redial, the following will be displayed.  
WAITING REDIAL  
Display:  
●
To cancel redialling, press STOP  
.
with other compatible fax machines.  
Convenient way to send a fax  
Sending from memory  
You can dial the fax number first before inserting the  
document. This is convenient if the other party’s number  
is indicated on the document.  
You can press  
QUICK SCAN START  
to scan the  
instead of  
FAX START  
document into memory before sending.  
After storing, the unit will transmit the  
document.  
1. Enter the fax number.  
●
The handset must be on the cradle.  
2. Insert the document.  
●
If the document exceeds the memory  
3. Press FAX START  
.
capacity (p. 79), sending will be cancelled.  
34  
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Sending Faxes  
Sending a fax using ONE-TOUCH DIAL and  
EASY DIAL!  
Before using this feature, program the desired names and telephone numbers into ONE-TOUCH  
DIAL and EASY DIAL (p. 24, 25).  
Adjust the width of the document guides to  
Document guides  
1
2
the size of the document.  
Insert the document (up to 15 pages) FACE  
DOWN until the unit grabs the document and  
a single beep is heard.  
Display  
F
A
C
E
D
O
W
N
STANDARD  
Display:  
RESOLUTION  
If necessary, press  
3
4
repeatedly to select the desired setting  
(p. 34).  
Enter the fax number.  
Using ONE-TOUCH DIAL 1–5:  
Press the desired ONE-TOUCH DIAL key.  
EASY DIAL  
STOP  
RESOLUTION  
ONE-TOUCH DIAL  
FAX START  
Using ONE-TOUCH DIAL 6–10:  
LOWER  
LOWER  
Press  
, then press the desired  
ONE-TOUCH DIAL key.  
EASY DIAL  
Using  
:
Display the desired name and press  
.
FAX START  
Fax auto redial  
If your unit does not send a fax  
●
If the line is busy or if there is no answer, the unit  
will automatically redial the number up to 2 times.  
Confirm the stored telephone number on the  
display and check that the number dialled is  
answered by the other party’s machine (p. 28).  
●
This feature is also available for delayed  
●
transmission (feature #25 on page 59).  
The connecting tone will be heard during dialling  
●
During redial, the following will be displayed.  
to tell you the status of the other party’s machine  
(feature #76 on page 62).  
WAITING REDIAL  
Display:  
●
To cancel redialling, press STOP  
.
35  
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Sending Faxes  
Documents you can send!  
Document weight  
Maximum size  
Effective scanning area  
Minimum size  
Single sheet:  
45 g/m2 to 90 g/m2  
4 mm  
Scanned  
area  
Multiple sheets:  
60 g/m2 to 75 g/m2  
128 mm  
4 mm  
4 mm  
4 mm  
216 mm  
208 mm  
Paper width  
216 mm  
Note:  
●
Remove clips, staples or other similar fasteners.  
Check that ink, paste or correction fluid has dried.  
Do not send the following types of documents. Use copies for fax transmission.  
—Chemically treated paper such as carbon or carbonless duplicating paper  
—Electrostatically charged paper  
●
●
—Heavily curled, creased or torn paper  
—Paper with a coated surface  
—Paper with a faint image  
—Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)  
To transmit more than 15 pages at a time  
●
Insert the first 15 pages of the document. Add the extra pages (up to 15) before the last page is fed into  
the unit.  
36  
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Sending Faxes  
Reports for confirmation!  
To confirm the communication results, the following reports are available.  
Sending report  
This report will provide you with a printed record of transmission results. To use this feature,  
activate feature #04 (p. 57).  
Sample of a sending report  
SENDING REPORT  
Jan. 20 2001 09:19AM  
YOUR LOGO  
:
YOUR FAX NO. :  
NO.  
01 2345678  
START TIME  
Jan.20 09:18AM 00'51  
USAGE TIME MODE PAGES RESULT  
CODE  
43  
OTHER FACSIMILE  
SND  
COMMUNICATION ERROR  
00  
Communication  
message (p. 62)  
Error code  
Journal report  
The unit stores the 30 most recent fax communication results. When a new communication  
occurs, the oldest communication result will be erased.  
—To print manually, see page 78.  
—
To print automatically after every 30 new fax communications, activate feature #22 (p. 59).  
Sample of a journal report  
JOURNAL  
Jan. 25 2001 11:22AM  
YOUR LOGO  
:
YOUR FAX NO. :  
NO.  
START TIME  
USAGE TIME MODE PAGES RESULT  
CODE  
OTHER FACSIMILE  
01 3332222  
02 9998765  
03 John  
04 555556677  
05  
Jan.21 07:14AM 00'45  
Jan.21 08:17AM 00'58  
Jan.21 09:18AM 00'48  
Jan.22 10:35AM 02'45  
03'50  
SND  
SND  
RCV  
SND  
SND  
RCV  
OK  
OK  
OK  
01  
02  
01  
03  
05  
03  
COMMUNICATION ERROR 43  
OK  
OK  
Communication  
message (p. 62)  
Error code  
37  
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Sending Faxes  
Broadcast transmission!  
This feature is useful for sending the same document often to selected parties (up to 20  
stations). First program the stations, then see page 41 for transmission.  
●
The broadcast function utilises ONE-TOUCH DIAL 1–3. The one-touch dial function will be cancelled.  
●
BROADCAST key 1 and 2 can accept ONE-TOUCH DIAL and EASY DIAL entries. MANUAL BROAD  
key can also accept manual dialling entries.  
Programming the stations  
Using the dial keypad (only for  
MANUAL BROAD):  
DIRECTORY PROGRAM  
Press  
.
1
PRESS STATION  
Display:  
Enter the fax number and press  
.
SET  
DIR=3456789  
Example:  
OR USE EASYDIAL  
DIR=3456789 [01]  
For BROADCAST 1–2:  
2
Press the desired  
key.  
BROADCAST  
●
To enter other stations, repeat this  
DIAL MODE  
step (up to 20 stations).  
EASY DIAL  
Rotate  
to select  
Press  
after programming all  
SET  
“BROADCAST”.  
5
6
of the desired stations.  
BROADCAST 1  
Example:  
REGISTERED  
For MANUAL BROADCAST:  
Press  
.
MANUAL BROAD  
PRESS STATION  
DIAL MODE  
OR USE EASYDIAL  
EASY DIAL  
Rotate  
to select “MANUAL  
MANUAL BROAD  
BROAD”.  
●
To program another broadcast key,  
repeat steps 2 to 5.  
Press  
.
SET  
3
4
STOP  
Press  
to exit the program.  
DIR=  
[00]  
Enter stations.  
Using ONE-TOUCH DIAL 1–5:  
Press the desired ONE-TOUCH DIAL key.  
MANUAL BROAD  
BROADCAST  
ONE-TOUCH  
DIAL  
Display  
DIR=ANN  
[01]  
Example:  
Using ONE-TOUCH DIAL 6–10:  
Press LOWER , then press the desired  
ONE-TOUCH DIAL key.  
DIR=Luke  
[01]  
Example:  
EASY DIAL  
Using  
:
Display the desired name and press  
.
SET  
John  
[01]  
Example:  
SET  
EASY DIAL LOWER  
DIRECTORY PROGRAM  
STOP  
DIR=John  
[02]  
Note:  
●
If you enter the wrong station, press STOP after step 4 to erase the station.  
●
Confirm the stored items by printing a broadcast programming list (p. 78).  
38  
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Sending Faxes  
Adding a new station  
Display  
EASY DIAL  
Rotate  
until the desired key  
1
2
name is displayed.  
<BROADCAST1>  
Example:  
DIRECTORY PROGRAM  
Press  
.
ADD= DELETE=#  
Press  
to select “ADD”.  
3
4
EASY DIAL  
you want to add is displayed (only using  
EASY DIAL is available).  
Rotate  
until the desired name  
EASY DIAL  
DIRECTORY PROGRAM  
SET  
Mike  
Example (EASY DIAL)  
:
Example  
(ONE-TOUCH DIAL-2)  
Peter  
<S02>  
:
Press  
.
SET  
5
6
REGISTERED  
Nikki  
Example:  
●
To add other stations, repeat steps 4 and 5  
(up to 20 stations).  
DIRECTORY PROGRAM  
Press  
to exit the  
program.  
39  
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Sending Faxes  
Erasing a stored station  
Display  
EASY DIAL  
Rotate  
until the desired key  
1
2
name is displayed.  
<BROADCAST1>  
Example:  
DIRECTORY PROGRAM  
Press  
.
ADD= DELETE=#  
Press  
to select “DELETE”.  
3
4
EASY DIAL  
you want to erase is displayed.  
Rotate  
until the desired station  
EASY DIAL  
SET  
DIRECTORY PROGRAM  
STOP  
Dick  
Example (EASY DIAL)  
:
Example  
(ONE-TOUCH DIAL-3)  
Sam  
<S03>  
:
●
STOP  
To cancel erasing, press  
.
Press  
.
SET  
5
6
DELETE OK?  
YES:SET/NO:STOP  
Press  
.
SET  
DELETED  
Bob  
Example:  
●
To delete other stations, repeat steps 4 to  
6.  
DIRECTORY PROGRAM  
Press  
to exit the  
7
program.  
40  
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Sending Faxes  
Sending the same document to pre-programmed parties  
Insert the document FACE DOWN.  
MANUAL BROAD  
●
RESOLUTION  
1
2
If necessary, press  
repeatedly to select the desired setting  
(p. 34).  
BROADCAST  
Display  
C
E
D
O
N
F
A
W
Press the desired  
(1–2) or  
BROADCAST  
.
MANUAL BROAD  
●
You can also use  
. Display the  
EASY DIAL  
desired key name, and press  
FAX START  
.
<BROADCAST1>  
Example:  
●
The document will be fed into the unit and  
scanned into memory. The unit will then  
transmit the data to each station, calling  
each number sequentially.  
EASY DIAL  
STOP  
RESOLUTION  
FAX START  
SET  
●
After transmission, the stored document will  
be erased automatically, and the unit will  
automatically print a broadcast sending  
report (see below).  
To cancel the broadcast setting  
Note:  
STOP  
1. Press  
while the unit displays the  
●
If one of the stations is busy or does not answer, the  
station will be skipped. All skipped stations will be  
redialled up to 2 times after all of the other stations  
have been called.  
following message.  
BROADCASTING  
Display:  
●
The display will show the following.  
SEND CANCELLED?  
YES:SET/NO:STOP  
2. Press  
.
SET  
Sample of a broadcast sending report  
BROADCAST REPORT 1  
Jan. 10 2001 09:36AM  
:
YOUR LOGO  
YOUR FAX NO. :  
NO. OTHER FACSIMILE START TIME  
USAGE TIME  
PAGES  
RESULT  
01  
02  
03  
04  
Mike  
Peter  
Sam  
Jan.10 09:31AM 01'10  
Jan.10 09:33AM 01'08  
Jan.10 09:34AM 01'09  
Jan.10 09:35AM 01'10  
OK  
OK  
OK  
OK  
02  
02  
02  
02  
Kim  
TOTAL  
004'37  
008  
41  
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Receiving Faxes  
Setting the unit to receive faxes!  
Use only as a fax  
With answering machine  
External telephone answering  
machine (not included)  
How you  
want the unit  
to receive  
calls  
You have a separate  
telephone line just  
for faxes.  
You want to use the  
fax machine with an  
answering machine.  
FAX ONLY mode (p. 45)  
Activating an answering  
machine (p. 46)  
Turn AUTO ANSWER on by  
AUTO ANSWER  
pressing  
.
Connect an external telephone  
answering machine and set  
the ring count of the answering  
machine to less than 4.  
You have to  
set this.  
●
Set the ring count in FAX  
ONLY mode of the fax  
machine to more than 4, if  
you use with AUTO ANSWER  
on.  
ON  
When receiving calls:  
All incoming calls will be  
answered as faxes.  
When receiving voice calls:  
The answering machine will  
record voice messages.  
This is how  
the unit will  
operate.  
When receiving fax calls:  
The fax machine will  
disconnect the answering  
machine and receive  
documents.  
42  
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Receiving Faxes  
Use as telephone/  
automatic fax  
Mostly voice calls  
Other  
options  
With a PC  
If you have a  
computer attached  
to the same  
telephone line, see  
page 50.  
Remote  
fax activation  
You want to answer  
the voice call yourself  
and receive fax calls  
without rings.  
You can also  
receive a fax using  
an extension  
telephone. While  
hearing a fax  
calling tone with an  
extension  
You plan to answer  
the calls yourself.  
telephone, press  
9
(pre-selected fax  
activation code) to  
receive a fax  
(p. 50).  
TEL/FAX mode (p. 48)  
Set feature #77 to “TEL/FAX” (p. 62).  
Turn AUTO ANSWER on by  
TEL mode (p. 44)  
Turn AUTO ANSWER off by  
AUTO ANSWER  
pressing  
.
AUTO ANSWER  
pressing  
.
OFF  
ON  
When receiving voice calls:  
The unit will ring.  
When receiving calls:  
You have to answer all calls  
manually.  
To receive a fax document,  
press FAX START for  
each fax call.  
When receiving fax calls:  
The unit will receive fax  
documents without ringing.  
43  
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Receiving Faxes  
TEL mode!  
(answering all calls manually)  
Activating TEL mode  
OFF  
If the AUTO ANSWER light is on, turn it off by  
AUTO ANSWER  
pressing  
.
Display  
TEL MODE  
Display:  
Receiving a fax manually  
When the unit rings, lift the handset to  
1
2
answer the call.  
Handset  
STOP  
FAX START  
When:  
—document reception is required,  
—a fax calling tone (slow beep) is heard, or  
—no sound is heard,  
FAX START  
press  
.
CONNECTING.....  
Replace the handset.  
●
3
The unit will start fax reception.  
To stop receiving  
Fax reception in memory  
When a printing problem is detected, the unit will  
temporarily store the received document into  
memory.  
Press STOP  
.
Friendly reception feature  
While the document is in memory:  
—the display will show an error message and the  
following message alternately,  
When you answer a call and hear a fax calling  
tone (slow beep), the unit will automatically start  
fax reception.  
FAX IN MEMORY  
Display:  
●
If this feature is not required, set feature #46 to  
off (p. 61).  
—slow beeps will sound if feature #44 is set to on  
(p. 61).  
Auto reduction feature  
●
Follow the instructions on pages 64 and 65 to  
If the other party sends a document that is longer  
than your recording paper, your unit will reduce the  
receiving document to the proper size and print it.  
If you want to print the original size, set feature  
#37 to off (p. 60).  
solve the problem.  
For memory capacity, see page 79.  
●
44  
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Receiving Faxes  
FAX ONLY mode!  
(all calls are received as faxes)  
Activating FAX ONLY mode  
Set feature #77 to “FAX ONLY” (p. 62).  
1
ON  
If the AUTO ANSWER light is off, turn it on  
AUTO ANSWER  
2
by pressing  
.
Display  
FAX ONLY MODE  
Display:  
●
The unit will automatically answer all calls  
and only receive fax documents.  
Note:  
●
The number of rings before a call is answered in the FAX ONLY mode can be changed (feature #06 on  
page 57).  
●
This mode should not be used with a telephone line which is used for both voice and fax calls. Fax  
communication will be attempted even if someone is trying to call you.  
If you have a telephone line just for faxes, we recommend the following setup.  
Example: One telephone line is used for voice calls and a separate telephone line for faxes.  
Line 1 – Voice calls  
Line 2 – Fax calls  
Only a fax machine is connected.  
45  
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Receiving Faxes  
Using the unit with an answering machine!  
Setting up the fax machine and an answering machine  
Connect the answering machine.  
1
Remove the stopper  
and connect the cord.  
Stopper  
Answering machine  
(not included)  
Telephone line cord  
(not included)  
Set the number of rings on the answering machine to less than 4.  
●
2
3
This will allow the answering machine to answer the call first.  
Record a greeting message on the answering machine.  
Example: “This is (your name, business and/or telephone number). We are unable to  
answer the phone right now. To send a fax, start transmission. To leave a  
message, please speak after the beep. Thank you.”  
●
We recommend you record your message around 10 seconds long and not to pause for  
more than 4 seconds during the message. Otherwise, both machines will not function  
correctly.  
Activate the answering machine.  
4
5
Set the receive mode of the fax machine to TEL mode (p. 44) or FAX ONLY mode (p. 45).  
●
If you set to FAX ONLY mode, set the ring count in FAX ONLY mode to more than 4  
(feature #06 on page 57). Using FAX ONLY mode will allow you to receive faxes if the  
answering machine is full.  
Check the remote access code of the answering machine and program the same code into  
the remote operation ID of the fax machine. See feature #12 on page 57.  
6
Note for KX-FL501NZ users:  
●
When using the unit with an external answering machine, please purchase an extension telephone line  
cord or a BT socket to RJ11 plug adaptor.  
●
Not all telephones will respond to incoming ringing when connected to the extension socket.  
46  
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Receiving Faxes  
How the fax machine and answering machine work  
Receiving voice calls  
The answering machine will record voice messages automatically.  
Receiving fax calls  
The fax machine will receive documents automatically when the machine detects a fax calling  
tone.  
Receiving a voice message and fax document in one call  
The answering machine will record the voice message first. The fax machine will then be  
activated by the caller’s request and will receive the document.  
Note:  
●
Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the  
answering machine.  
Receiving a voice message and fax document in one call  
The caller can leave a voice message and send a fax document during the same call.  
Inform the caller of the following procedure beforehand.  
1. The caller calls your fax machine.  
●
The answering machine will answer the call.  
2. The caller can leave a message after the greeting message.  
3. The caller presses  
9 (pre-selected fax activation code).  
●
The fax machine will activate the fax function.  
4. The caller presses the start button to send a document.  
Note:  
●
The fax activation code can be changed in feature #41 (p. 60).  
●
If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct  
code.  
47  
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Receiving Faxes  
TEL/FAX mode!  
(receiving voice calls with rings and fax calls  
without rings when you are near the unit)  
Use this mode when you are always near the fax machine, and want to receive faxes without the  
unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode,  
see below.  
A call is received.  
The fax machine will ring up to 3 times.  
The fax machine will not ring.  
“TEL/FAX delayed ring count”  
“Silent fax recognition ring count”  
Voice call  
●
The call is connected.  
●
The calling party will hear a different  
ring back tone.  
Fax calling  
tone*  
Answer the call.  
The fax machine will automatically  
receive documents without  
ringing.  
●
If the call is not answered, the fax  
machine will activate the fax function for  
the other party’s fax machine that did  
not send a fax calling tone.  
* A fax calling tone is automatically generated by  
the sending fax machine. Some fax machines  
do not have this capability.  
Note:  
To set TEL/FAX mode  
●
The fax machine will display the following when a  
1. Set feature #77 to “TEL/FAX” (p. 62).  
call is received.  
2. If the AUTO ANSWER light is off, turn it on by  
INCOMING CALL  
The ringer should be on (p. 23).  
Display:  
AUTO ANSWER  
pressing  
.
●
ON  
48  
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Receiving Faxes  
When an extension telephone is connected  
A call is received.  
The extension telephone will not ring, but  
the fax machine will ring up to 3 times.  
“Silent fax recognition ring count”  
The fax machine will not ring, but  
the extension telephone will ring  
twice.  
Voice call  
“TEL/FAX delayed ring count”  
●
The call is connected.  
●
The calling party will hear a different  
Fax calling  
tone*  
ring back tone.  
You can answer the call with the  
extension telephone.**  
1. Lift the handset.  
The fax machine will automatically  
receive documents without  
ringing.  
0
2. Enter  
(default code) while the  
ring back tone is heard.  
The code number can be changed  
in feature #49 (p. 61).  
●
Answer the call.  
●
If the call is not answered, the fax  
* A fax calling tone is automatically generated by  
the sending fax machine. Some fax machines  
do not have this capability.  
** This feature may not function depending on the  
type of an extension telephone. If the fax  
machine activates the fax function, press  
machine will activate the fax function for  
the other party’s fax machine that did  
not send a fax calling tone.  
STOP  
on the fax machine in step 2 to talk  
with the calling party.  
TEL/FAX delayed ring count  
Silent fax recognition ring count  
The number of rings generated before the fax  
machine answers depends on the setting of feature  
#78 on page 62. The fax machine will not generate  
an audible ring during this time.  
The fax machine generates audible rings to  
indicate that it is receiving a voice call. The number  
of rings generated depends on the setting of  
feature #30 on page 60. This signal will not ring at  
an extension telephone.  
49  
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Receiving Faxes  
Using with an answering machine and  
computer!  
We recommend that you always connect the fax machine directly to the wall jack.  
E
X
T
Wall jack  
Wall jack  
Computer  
Answering machine  
Note:  
●
●
●
Set the fax machine to TEL mode.  
The device which has the shortest ring count will answer the call first.  
If you use your computer as an answering machine, connect the telephone line cord from the EXT jack to  
the computer.  
Extension telephone!  
If you use the fax machine with an extension telephone, you can receive fax documents using  
FAX START  
the extension telephone. You do not have to press  
on the fax machine.  
Important:  
●
Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.  
When the extension telephone rings, lift the  
1
handset of the extension telephone.  
To the EXT jack  
or the same line  
When:  
2
—document reception is required,  
—a fax calling tone (slow beep) is heard, or  
—no sound is heard,  
Extension telephone  
press  
9 (pre-selected fax activation  
code) firmly.  
Hang up the handset.  
●
3
The fax machine will start reception.  
Note:  
●
You can change the fax activation code in feature #41  
(p. 60).  
50  
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Receiving Faxes  
Turning the AUTO ANSWER mode on remotely!!  
When you are not in, and the AUTO ANSWER mode of your unit is set to off (TEL mode), you  
can turn the AUTO ANSWER mode (FAX ONLY or TEL/FAX mode) on from a remote location  
using a touch tone telephone.  
1. Call your unit and wait for 10 rings.  
●
You will hear a beep signal.  
2. — To switch to the FAX ONLY mode:  
Press  
— To switch to the TEL/FAX mode:  
Press within 8 seconds.  
within 8 seconds.  
3. Hang up the handset.  
Note:  
●
Press  
or  
within 8 seconds after hearing the beep, otherwise the call will be interrupted  
and the unit will remain in the TEL mode.  
Receive polling!  
(retrieving a fax placed on another fax machine)  
This feature allows you to retrieve a document from another compatible machine. Therefore you  
pay for the call.  
Make sure that no documents are fed into your unit and that the other party’s machine is ready  
for your call.  
MENU  
Press  
four times.  
1
2
3
4
POLLING  
Display:  
Display  
Press  
.
SET  
Dial the fax number.  
Example:  
FAX=3331111  
Press  
.
SET  
CONNECTING.....  
MENU  
●
The unit will start reception.  
SET  
51  
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Receiving Faxes  
Distinctive ring service!  
This feature is only for use if you subscribe to a distinctive ring pattern service from your  
telephone company. For more information on the availability of this service in your area,  
please contact your telephone company before setting this feature on your unit.  
In Australia, this service is called “Fax Stream Duet”.  
In New Zealand, this service is called “FaxAbility”.  
The distinctive ring service gives you an additional phone number on a single telephone line,  
with a different ringing pattern.  
When you wish to use the additional phone number as a facsimile telephone number, set the  
ring pattern detection feature to ON. When the unit detects a call matching the distinctive ring  
pattern, it will activate the fax function.  
Setting the ring pattern detection  
Display  
MENU  
Press MENU  
.
1
2
3
4
Display:  
SYSTEM SET UP  
Press  
Press  
, then  
.
3 1  
RING DETECTION  
.
SET  
MODE=OFF  
EASY DIAL  
SET  
Rotate  
to select “ON”.  
EASY DIAL  
MODE=ON  
●
If this feature is not required, select “OFF”.  
Press  
.
SET  
5
6
SETUP ITEM [ ]  
Press MENU  
.
Note:  
●
The unit will automatically answer a distinctive  
ring call after the second ring regardless of the  
AUTO ANSWER, receive mode or ring count  
setting.  
52  
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Receiving Faxes  
Pager call - when the unit receives a fax!  
This feature allows your unit to call your pager when your unit receives a fax document.  
MENU  
Press  
Press  
Press  
.
Display  
MENU  
1
2
3
4
SYSTEM SET UP  
Display:  
, then 7 0 .  
FAX PAGER CALL  
.
SET  
MODE=OFF  
EASY DIAL  
MONITOR  
SET  
EASY DIAL  
Rotate  
to select “ON”.  
REDIAL/PAUSE  
(Pauses)  
MODE=ON  
●
If this feature is not required, select “OFF”.  
Press  
.
SET  
5
6
NO.=  
Enter your pager number.  
You can enter a total of 46 digits and/or  
●
pauses.  
Example:  
1 202 555 1234PP12345678PP5555#  
Pauses  
Your pager  
number  
Your pager access  
code, if required.  
Message you want displayed on  
your pager  
When your pager receives a pager call  
Press  
.
SET  
Your pager will display the message you  
entered in step 6. (For example: 5555)  
●
7
The unit will dial the stored number.  
PAGER TEST  
Check that your pager receives a pager test  
call.  
8
9
Pager  
5
5
5
5
Press  
.
MONITOR  
53  
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Copying  
Making a copy!  
The unit can make single or multiple copies (up to 99).  
Adjust the width of the document guides to  
Document guides  
1
2
the size of the document.  
Insert the document (up to 15 pages) FACE  
DOWN until the unit grabs the document and  
a single beep is heard.  
Display  
F
A
C
E
D
O
W
N
STANDARD  
Make sure the handset is on the cradle.  
Display:  
●
COPY START  
Press  
.
3
4
100% FINE [01]  
COPY START  
●
If necessary, enter the number of copies  
STOP  
(up to 99).  
COLLATE  
RESOLUTION  
COPY ZOOM  
COPY START  
Press  
●
.
The unit will start copying.  
Note:  
●
Any transmittable document can be copied (p. 36).  
To stop copying  
STOP  
Press  
.
Convenient way to make a copy!  
The following settings are available before you start copying.  
●
Resolution  
●
Reduction/enlargement rate  
●
Collation (sort)  
To select the resolution according to the type of  
document  
RESOLUTION  
Press  
repeatedly to select the desired setting.  
Display while copying  
FINE: For printed or typewritten originals with small printing.  
SUPER FINE: For originals with minute printing.  
PHOTO: For originals containing photograph.  
100% FINE [01]  
100% S-FINE[01]  
100% PHOTO [01]  
100% MIXED [01]  
PHOTO WITH TEXT: For originals containing photograph and  
text.  
●
If you select “STANDARD”, copying will be done using “FINE” mode.  
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Copying  
To reduce or enlarge a document  
To make a reduced copy, press  
To make an enlarged copy, press  
COPY ZOOM  
repeatedly and  
COPY ZOOM  
repeatedly and  
select the desired reduction rate. The unit  
can reduce copies to as little as 50% of the  
original by changing the reduction rate 5%  
at a time.  
select the desired enlargement rate. The  
unit can enlarge copies to as much as 200%  
of the original by changing the enlargement  
rate 5% at a time.  
Example: 70% reduced copy  
Example: 150% enlarged copy  
Original document  
Reduced copy  
Original document  
Enlarged copy  
A
C
B
D
A
C
B
D
A B  
A B  
C D  
C D  
Note:  
●
The display will show the rate you selected while copying.  
75% FINE [01]  
Example:  
Reduction/enlargement rate  
●
For an enlarged copy, the unit will only enlarge the centre of the upper part of the document. To make an  
enlarged copy of the bottom of the document, turn the document around, insert it into the unit, and then  
make a copy.  
To collate multiple copies  
The unit can collate multiple copies in the same order as the original document pages.  
Press  
until the following is displayed and start copying.  
COLLATE  
COLLATE=ON  
Display:  
Example: Making two copies of a 4-page original document  
4
3
4
2
4
1
3
3
4
2
3
2
1
2
1
1
Uncollated pages  
Collated pages  
Note:  
●
The unit will store the documents into memory while collating copy. If memory becomes full while storing,  
the unit will only print out the stored pages.  
●
While collating copies, the display will show the following.  
100% FINE [01]C  
shows collating copy  
Example:  
55  
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Features Summary  
Programming!  
The unit provides various programming features. Program the desired settings by referring to the  
programming tables (p. 57–62).  
General programming method  
MENU  
Press  
.
Display  
MENU  
1
2
SYSTEM SET UP  
Display:  
Select the feature you wish to program.  
■For basic features (p. 57, 58):  
EASY DIAL  
Rotate  
feature is displayed.  
■For advanced features (p. 59–62):  
until the desired  
EASY DIAL  
Rotate  
until the following is  
displayed.  
ADVANCED MODE  
EASY DIAL  
SET  
EASY DIAL  
and rotate  
Press  
SET  
until the desired feature is displayed.  
Press  
.
SET  
●
3
4
The current setting of the feature will be  
displayed.  
EASY DIAL  
Rotate  
is displayed.  
until the desired setting  
●
This step may be slightly different  
depending on the feature.  
Press  
.
SET  
●
5
6
The setting you selected is set, and the  
next feature will be displayed.  
MENU  
To exit programming, press  
.
Programming by entering the program  
code number directly  
To cancel programming  
Press MENU to exit the program.  
You can select a feature by directly entering the  
program code (# and 2-digit number) instead of  
using EASY DIAL  
1. Press MENU  
2. Press and the 2-digit code number.  
.
.
3. Follow steps 3 to 6 above.  
●
See programming tables for code numbers  
(p. 57– 62).  
56  
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Features Summary  
Basic features!  
Programming table  
Code  
Display & Feature  
Settings  
How the unit operates  
mm/dd/yy  
hh:mm  
(2 digits for  
each entry)  
See page 19 for details.  
SET DATE & TIME  
#01  
To set the date and time.  
See page 20 for details.  
See page 22 for details.  
(Up to 30  
characters)  
YOUR LOGO  
#02  
#03  
To set your logo.  
YOUR FAX NO.  
(Up to 20  
digits)  
To set your facsimile telephone  
number.  
“ERROR”: The sending report will  
be printed only when fax  
ERROR  
SENDING REPORT  
To print and check the sending  
report for fax transmission results  
(p. 37).  
transmission fails.  
“ON”: The sending report will be  
printed out after every transmission.  
#04  
#06  
ON  
OFF  
If you are using the unit with an  
answering machine, set to  
more than 4 (p. 46).  
FAX RING COUNT  
2, 3, 4, 5,  
6, 7, 8, 9  
To change the number of rings  
before the unit answers a call in  
FAX ONLY mode.  
To select “ON” and enter ID:  
REMOTE TAM ACT.  
1. Press MENU  
.
If you are using the unit with an  
answering machine, activate this  
feature, and set the remote  
activation ID to secure the remote  
operation for the answering  
machine.  
2. Rotate  
feature.  
3. Press  
4. Rotate  
5. Press  
and select this  
to select “ON”.  
EASY DIAL  
ON / ID=11  
.
SET  
#12  
EASY DIAL  
.
SET  
6. Enter your ID from 1 to 5 digits,  
using 0–9,  
7. Press  
8. Press MENU  
and #.  
.
.
OFF  
SET  
(The default setting is in bold type.)  
57  
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Features Summary  
Basic features (cont.)!  
How to set menu options  
MENU  
1. Press  
.
5. Press  
.
SET  
EASY DIAL  
feature is displayed.  
2. Rotate  
until the desired  
until the desired  
MENU  
6. Press  
.
3. Press  
.
Note:  
●
SET  
Step 4 may be slightly different depending on the  
feature.  
See page 56 for more details.  
EASY DIAL  
setting is displayed.  
4. Rotate  
●
Programming table (cont.)  
Code  
Display & Feature  
Settings  
TONE  
How the unit operates  
“TONE”: For tone dial service.  
“PULSE”: For rotary pulse dial  
service.  
■ For KX-FL501AL only  
DIALLING MODE  
#13  
If you cannot dial, change the  
setting depending on your  
telephone line service.  
PULSE  
You can select the bell or the melody.  
The selected bell or melody will  
sound while setting.  
MELODY RINGER  
BELL  
#17  
To set the ring melody.  
MELODY  
(A, B, C, D)  
(The default setting is in bold type.)  
58  
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Features Summary  
Advanced features!  
How to set menu options  
MENU  
1. Press  
.
EASY DIAL  
4. Rotate  
until the desired  
setting is displayed.  
EASY DIAL  
2. Rotate  
until the following is  
displayed.  
5. Press  
.
SET  
ADVANCED MODE  
Display:  
MENU  
6. Press  
.
EASY DIAL  
until  
the desired feature is displayed.  
Press  
and rotate  
SET  
Note:  
●
Step 4 may be slightly different depending on the  
feature.  
3. Press  
.
SET  
●
See page 56 for more details.  
Programming table  
Code  
Display & Feature  
Settings  
ON  
How the unit operates  
“ON”: The unit will print the journal  
report automatically after every 30  
new fax communications (p. 37).  
AUTO JOURNAL  
#22  
To print the journal report  
OFF  
ON  
automatically for fax communications.  
After transmission, the unit will turn  
off automatically.  
OVERSEAS MODE  
●
This feature is not available for  
If you have difficulty sending an  
overseas fax, activate this feature  
before starting transmission. This  
feature makes sending documents  
easier as the transmission speed is  
slowed down.  
broadcast transmission.  
#23  
●
The calling charge may be higher.  
OFF  
To send a document:  
1. Insert the document.  
2. Follow steps 1–3 above.  
DELAYED SEND  
ON /  
fax no. /  
hh:mm  
To send a fax automatically at a  
specified time.  
This allows you to take advantage  
of low-cost calling hours offered by  
your telephone company.  
3. Rotate  
to select “ON”.  
EASY DIAL  
4. Press  
.
SET  
5. Enter the fax number.  
6. Press  
7. Enter the transmission start time.  
.
SET  
#25  
●
The setting can be reserved to  
Press  
8. Press  
9. Press MENU  
to select “AM” or “PM”.  
take place up to 24 hours in  
advance.  
.
SET  
OFF  
.
●
To cancel after programming,  
press STOP then  
.
SET  
“ON”: The unit will print the Caller  
ID list automatically after every 30  
new calls (p. 31).  
ON  
AUTO CALL. LIST  
#26  
To print the Caller ID list  
automatically.  
OFF  
(The default setting is in bold type.)  
59  
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Features Summary  
Advanced features (cont.)!  
How to set menu options  
MENU  
1. Press  
.
EASY DIAL  
4. Rotate  
until the desired  
setting is displayed.  
EASY DIAL  
2. Rotate  
until the following is  
displayed.  
5. Press  
.
SET  
ADVANCED MODE  
Display:  
MENU  
6. Press  
.
Note:  
EASY DIAL  
until  
Press  
and rotate  
SET  
●
Step 4 may be slightly different depending on the  
feature.  
See page 56 for more details.  
the desired feature is displayed.  
3. Press  
.
SET  
●
Programming table (cont.)  
Code  
Display & Feature  
Settings  
How the unit operates  
See pages 48 and 49 for details.  
SILENT FAX RING  
3, 4, 5, 6, 7,  
8, 9  
#30 To change the number of rings  
when the unit detects a voice call in  
TEL/FAX mode.  
See page 52 for details.  
RING DETECTION  
ON  
If you subscribe to a Distinctive  
Ring Service from your telephone  
company, activate this feature.  
#31  
OFF  
“ON”: The unit will fit a received  
document onto your recording  
paper.  
“OFF”: The unit will print the  
original size.  
AUTO REDUCTION  
ON  
#37  
#39  
To receive a fax document that is  
longer than your recording paper.  
OFF  
“NORMAL”: For normal contrast  
“DARKER”: Used when the display  
contrast is too light.  
NORMAL  
LCD CONTRAST  
To adjust the display contrast.  
DARKER  
1. Follow steps 1–3 above.  
FAX ACTIVATION  
2. Rotate  
“ON”.  
to select  
EASY DIAL  
ON /  
CODE=  
If you use an extension telephone  
and wish to use it to receive a fax,  
activate this feature, and enter the  
code (p. 50).  
This code is also used to receive  
a voice message and a fax in the  
same call (p. 47).  
9
3. Press  
.
SET  
4. Enter your code from 2 to 4 digits,  
using 0–9 and  
5. Press  
#41  
.
.
SET  
●
OFF  
6. Press MENU  
.
●
Do not enter “0000”.  
(The default setting is in bold type.)  
60  
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Features Summary  
Code  
Display & Feature  
RECEIVE ALERT  
Settings  
How the unit operates  
If you hear slow beeps, clear the  
printing problem or supply paper to  
print the stored document. The  
beeps will stop.  
ON  
#44 To alert you with beeps when a  
received document is stored into  
memory due to a problem.  
OFF  
ON  
“ON”: You do not have to press  
FRIENDLY RCV  
for fax reception.  
FAX START  
#46 To receive a fax automatically when  
you answer a call and hear a fax  
calling tone (slow beep).  
OFF  
1. Follow steps 1–3 on page 60.  
AUTO DISCONNECT  
ON /  
CODE=  
2. Rotate  
to select “ON”.  
EASY DIAL  
0
3. Press  
.
SET  
To answer a call with an extension  
4. Enter your code from 2 to 4 digits,  
using 0–9 and  
5. Press  
6. Press MENU  
#49  
telephone in TEL/FAX mode  
(p. 49).  
.
.
SET  
OFF  
.
“NORMAL”: Used for normal  
writing.  
“LIGHT”: Used for faint writing.  
“DARKER”: Used for dark writing.  
NORMAL  
LIGHT  
ORIGINAL  
To send or copy a document with  
faint or dark writing, set this feature  
before starting transmission or  
copying.  
#58  
#68  
●
This feature will return to the  
normal mode after transmission  
or copying.  
DARKER  
This feature is available when the  
transmitting/receiving stations are  
ECM compatible.  
ECM SELECTION  
ON  
ECM stands for Error Correction  
Mode. To send a fax even if there  
is static interference on the  
telephone line.  
●
If documents are in memory, clear  
them before making the setting  
(p. 44).  
OFF  
See page 53 for details.  
FAX PAGER CALL  
ON  
#70 If you have a pager and wish to  
know when your unit receives a  
fax, activate this feature.  
OFF  
(The default setting is in bold type.)  
61  
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Features Summary  
Advanced features (cont.)!  
How to set menu options  
MENU  
1. Press  
.
EASY DIAL  
4. Rotate  
until the desired  
setting is displayed.  
EASY DIAL  
2. Rotate  
until the following is  
displayed.  
5. Press  
.
SET  
ADVANCED MODE  
Display:  
MENU  
6. Press  
.
Note:  
EASY DIAL  
until  
Press  
and rotate  
SET  
●
Step 4 may be slightly different depending on the  
feature.  
See page 56 for more details.  
the desired feature is displayed.  
3. Press  
.
SET  
●
Programming table (cont.)  
Code  
Display & Feature  
Settings  
How the unit operates  
You can confirm the status of the  
other party’s machine.  
CONNECTING TONE  
ON  
●
If the ring back tone continues, the  
If you often have trouble when  
sending a fax, this feature allows  
you to hear connecting tones: fax  
tone, ring back tone and busy tone.  
other party’s machine may not be a  
facsimile or may have run out of  
paper. Check with the other party.  
#76  
OFF  
●
The connecting tone volume  
cannot be adjusted.  
“FAX ONLY”: Facsimile only mode  
(p. 45)  
“TEL/FAX”: Telephone/Facsimile  
mode (p. 48, 49)  
AUTO ANSWER  
FAX ONLY  
#77  
To change the receive mode in the  
AUTO ANSWER setting.  
TEL/FAX  
See pages 48 and 49 for details.  
TEL/FAX RING  
2, 3, 4, 5, 6,  
7, 8, 9  
If you use an extension telephone  
in TEL/FAX mode, select the  
desired number of rings of the  
extension telephone.  
#78  
#79  
#80  
“ON”: The toner cartridge will last  
longer.  
ON  
TONER SAVE  
●
This feature may reduce print  
To save on toner consumption.  
OFF  
quality.  
1. Follow steps 1–3 above.  
SET DEFAULT  
2. Rotate  
“YES”.  
to select  
EASY DIAL  
YES  
To reset on advanced features to  
their default settings.  
3. Press  
4. Press  
5. Press MENU  
.
SET  
SET  
again.  
.
NO  
(The default setting is in bold type.)  
62  
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Error Messages  
Reports!  
If your unit cannot send a fax, check the following:  
—the number you dialed is correct,  
—the other party’s machine is a facsimile.  
If the problem remains, correct it by following the communication message printed on the  
sending and journal reports (p. 37).  
Error  
code  
Communication message  
Cause & solution  
●
COMMUNICATION ERROR  
40–42  
46–52  
58, 65  
68, 72  
FF  
A transmission or reception error occurred. Try  
again or check with the other party.  
●
43  
44  
A line problem occurred. Connect the telephone  
line cord to a different jack and try again.  
●
An overseas transmission error occurred. Try using  
the overseas mode of feature #23 (p. 59).  
●
DOCUMENT JAMMED  
—
The document is jammed. Remove the jammed  
document (p. 74).  
●
ERROR-NOT YOUR UNIT  
54  
59  
70  
A transmission or reception error occurred because  
of a problem with the other party’s fax machine.  
Check with the other party.  
●
MEMORY FULL  
—
—
—
The document was not received due to memory  
being full.  
●
NO DOCUMENT  
The document was not fed into the unit properly.  
Reinsert the document and try again.  
●
OTHER FAX NOT RESPOND  
The other party’s fax machine is busy or has run  
out of recording paper. Try again.  
●
The document was not fed properly. Reinsert the  
document and try again.  
●
The other party’s fax machine rings too many  
times. Send the fax manually – dial the number,  
FAX START  
confirm the fax tone, and press  
.
●
The other party’s machine is not a facsimile. Check  
with the other party.  
●
The number you dialled is not in service.  
●
STOP  
PRESSED THE STOP KEY  
—
was pressed and fax communication was  
cancelled.  
●
THE COVER WAS OPENED  
OK  
—
—
The front cover was opened. Close it and try again.  
●
Fax communication was successful.  
63  
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Error Messages  
Display!  
If the unit detects a problem, one or more of the following messages will appear on the display.  
Display message  
Cause & solution  
●
There is something wrong with the unit. Contact our service  
personnel.  
CALL SERVICE  
●
There is something wrong with the drum unit. Replace the drum  
unit and the toner cartridge (p. 70).  
CHANGE DRUM  
●
The document was not fed into the unit properly. Reinsert the  
document. If misfeeding occurs frequently, clean the document  
feeder rollers (p. 76) and try again. If the problem remains, adjust  
the feeder pressure (p. 75).  
CHECK DOCUMENT  
●
The drum unit was not inserted properly. Reinsert it correctly  
(p. 14).  
CHECK DRUM  
●
Memory (telephone numbers, parameters, etc.) has been erased.  
Re-program.  
CHECK MEMORY  
●
The front cover is open. Close it.  
COVER OPEN  
●
Recording paper was not fed into the unit properly. Reinsert the  
recording paper (p. 73).  
FAILED PICK UP  
●
The unit has a document in memory. See the other displayed  
message instructions to print out the document.  
FAX IN MEMORY  
●
Memory is full of received documents due to a lack of recording  
paper or a recording paper jam. Install paper or clear the jammed  
paper.  
FAX MEMORY FULL  
●
When performing memory transmission, the document being  
stored exceeds the memory capacity of the unit. Transmit the  
entire document manually.  
●
There is no space to store new stations in the EASY DIAL  
directory. Erase unnecessary stations (p. 27).  
EASY DIAL FULL  
MEMORY FULL  
●
When making a copy, the document being stored exceeds the  
STOP  
memory capacity of the unit. Press  
to clear the  
message. Divide the document into sections.  
●
There is something wrong with the modem circuit. Contact our  
service personnel.  
MODEM ERROR  
(continued)  
64  
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Error Messages  
Display message  
Cause & solution  
●
The other party’s fax machine is busy or has run out of recording  
paper. Try again.  
NO FAX REPLY  
●
Recording paper is not installed or the unit has run out of paper.  
Install paper (p. 17).  
OUT OF PAPER  
●
Recording paper is not fed into the unit properly. Reinstall paper  
(p. 17).  
●
A recording paper jam occurred. Clear the jammed paper (p. 72).  
PAPER JAMMED  
PLEASE WAIT  
●
The unit is warming up. Wait until the message clears.  
●
The other party’s fax machine does not provide the polling  
function. Check with the other party.  
POLLING ERROR  
●
The other party’s fax machine is busy or has run out of recording  
paper. Try again.  
REDIAL TIME OUT  
REMOVE DOCUMENT  
●
The document is jammed. Remove the jammed document (p. 74).  
●
Attempted to transmit a document longer than 600 mm. Press  
STOP  
to remove the document. Divide the document into two  
or more sheets and try again.  
●
The toner cartridge is empty. Replace the toner cartridge (p. 70).  
TONER EMPTY  
TONER LOW  
●
The remaining toner is low. Replace the toner cartridge as soon  
as possible (p. 70). We recommend you replace the drum unit  
every third time you replace the toner cartridge. To check the  
drum life and quality, please print the printer test list (p. 78).  
●
A transmission error occurred. Try again.  
TRANSMIT ERROR  
WRONG PAPER  
●
The unit printed on paper which is shorter than A4 size paper. To  
prevent the drum unit from becoming dirty, use A4 size paper.  
65  
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Operations  
When a function does not work, check here  
before requesting help!  
General  
Cause & solution  
Problem  
●
I cannot make and receive  
calls.  
The power cord or telephone line cord is not connected.  
Check the connections (p. 18).  
●
If you used a splitter to connect the unit, remove the  
splitter and connect the unit to the wall jack directly. If the  
unit operates properly, check the splitter.  
●
I cannot make calls.  
The dialling mode setting is wrong. Change the setting of  
feature #13 (p. 58) (KX-FL501AL only).  
●
The unit does not work.  
Disconnect the unit from the telephone line and connect  
the line to a known working telephone. If the working  
telephone operates properly, contact our service personnel  
to have the unit repaired. If the working telephone does not  
operate properly, contact your telephone company.  
●
The unit does not ring.  
The ringer volume is set to off. Adjust it (p. 23).  
The other party complains  
they only hear a fax tone and  
cannot talk.  
●
FAX ONLY mode is set. Tell the other party the number is  
only used for faxes.  
●
Change to TEL mode (p. 44) or TEL/FAX mode (p. 48).  
REDIAL/PAUSE  
does not function properly.  
The  
button  
●
If this button is pressed during dialling, a pause will be  
inserted. If pressed immediately after a dial tone is  
obtained, the last number dialled will be redialled.  
The receive mode does not  
function properly.  
●
A Distinctive Ring pattern of feature #31 is set (p. 60).  
●
TEL/FAX mode is set (p. 48, 49).  
During programming, I cannot  
enter the code or ID number.  
●
All or part of the numbers are the same. Change the code  
or ID number of features #12 (p. 57), #41 (p. 60) and #49  
(p. 61).  
The unit beeps.  
●
STOP  
Recording paper has run out. Press  
beeps and install paper.  
to stop the  
Fax – sending  
Problem  
Cause & solution  
●
I cannot send documents.  
The telephone line cord is connected to the EXT jack on  
the unit. Connect to the LINE jack (p. 18).  
●
The other party’s fax machine is busy or has run out of  
recording paper. Try again.  
●
The other party’s machine is not a facsimile. Check with  
the other party.  
●
The other party’s fax machine rings too many times. Send  
the fax manually – dial the number, confirm the fax tone,  
FAX START  
then press  
.
(continued)  
66  
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Operations  
Fax – sending (cont.)  
Cause & solution  
Problem  
●
The other party complains that  
letters on their received  
document are distorted or not  
clear.  
If your line has special telephone services such as call  
waiting, the service may have been activated during fax  
transmission. Connect the unit to a line that does not have  
these services.  
●
The extension telephone on the same line is off the hook.  
Hang up the extension telephone and try again.  
●
Try copying the document. If the copied image is clear, there  
may be something wrong with the other party’s machine.  
●
The other party complains that  
dirty patterns or black lines  
appear on their received  
document.  
The glass or rollers are dirty. Clean them (p. 76).  
●
I cannot make an international  
fax call.  
Use the overseas transmission mode of feature #23 (p. 59).  
●
Add two pauses at the end of the telephone number or dial  
manually.  
Fax – receiving  
Problem  
Cause & solution  
●
I cannot receive documents.  
The telephone line cord is connected to the EXT jack on  
the unit. Connect to the LINE jack (p. 18).  
●
I cannot receive documents  
automatically.  
The receive mode is set to TEL mode. Set to FAX ONLY  
mode (p. 45) or TEL/FAX mode (p. 48, 49).  
●
The time taken to answer the call is too long. Decrease the  
number of rings of features #06 (p. 57), #30 (p. 60) and  
#78 (p. 62).  
●
The display shows the  
following message, but faxes  
are not received.  
The incoming call is not a fax. Change the receive mode to  
TEL mode (p. 44).  
CONNECTING.....  
A blank sheet is ejected.  
●
The other party placed the document in their fax machine  
the wrong way. Check with the other party.  
A white line or a dirty pattern  
●
The glass or rollers are dirty. Clean them (p. 76).  
appears on your recording paper.  
The printing quality is poor.  
●
The other party sent a faint document. Ask them to send a  
clearer copy of the document.  
●
Some paper has instructions recommending which side to  
print on. Try turning the paper over.  
●
You may have used paper with a cotton and/or fiber content  
that is over 20%, such as letterhead or resume paper.  
●
The remaining toner is low. Replace the toner cartridge (p. 70).  
●
We recommend you replace the drum unit every third time  
you replace the toner cartridge (p. 70). To check the drum  
life and quality, please print the printer test list (p. 78).  
●
The toner save mode of feature #79 is on (p. 62).  
67  
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Operations  
Receive mode  
Cause & solution  
Problem  
●
I cannot select the desired  
receive mode.  
If you want to set FAX ONLY or TEL/FAX  
mode:  
ON  
—select the desired mode using feature  
#77 (p. 62), and  
AUTO ANSWER  
—press  
the AUTO ANSWER light.  
If you want to set TEL mode:  
AUTO ANSWER  
to turn on  
●
—press  
the AUTO ANSWER light.  
to turn off  
OFF  
ON  
●
The unit is not in AUTO ANSWER mode.  
AUTO ANSWER  
The other party complains that  
they cannot send a document.  
Press  
AUTO ANSWER light.  
to turn on the  
Copying  
Cause & solution  
Problem  
●
The unit does not make a copy.  
You cannot make a copy during programming. Make the  
copy after programming or stop programming.  
●
A black line, a white line or a  
dirty pattern appears on the  
copied document.  
The glass or rollers are dirty. Clean them (p. 76).  
●
The printing quality is poor.  
Some paper has instructions recommending which side to  
print on. Try turning the paper over.  
Copy  
Original  
●
You may have used paper with a cotton and/or fiber  
content that is over 20%, such as letterhead or resume  
paper.  
ABC  
●
The remaining toner is low. Replace the toner cartridge  
(p. 70).  
●
We recommend you replace the drum unit every third time  
you replace the toner cartridge (p. 70). To check the drum  
life and quality, please print the printer test list (p. 78).  
●
The toner save mode of feature #79 is on (p. 62).  
Using an answering machine  
Cause & solution  
Problem  
●
I cannot receive documents  
automatically.  
Your greeting message on the answering machine is too  
long. Shorten the message (up to 10 seconds).  
●
The answering machine rings too many times. Set to 1 or 2  
rings.  
●
I cannot receive voice  
messages.  
Check if the answering machine is turned on and  
connected to the fax machine properly (p. 46).  
●
Set the number of rings on the answering machine to 1  
or 2.  
(continued)  
68  
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Operations  
Using an answering machine (cont.)  
Cause & solution  
Problem  
●
I cannot retrieve recorded voice You did not program your remote access code in your fax  
messages on the answering  
machine from a remote  
location.  
machine correctly. Program the same code that is  
programmed on the answering machine to the fax machine  
with feature #12 (p. 57).  
●
I pressed the remote access  
code to access the answering  
machine remotely, but the line  
was disconnected.  
The code may include “#” which is used for certain features  
provided by telephone companies. Change the code on the  
answering machine to another number which does not  
include “#”. Also change the code of the fax machine with  
feature #12 (p. 57).  
●
Callers complain that they  
cannot send a document.  
Your answering machine has run out of recording tape.  
Rewind the tape to record messages.  
●
You set the answering machine to only give a greeting  
message.  
Note for KX-FL501AL users:  
●
Panasonic Australia operates a toll free Customer Care Centre.  
Please call 132600 for assistance.  
or visit the website www.panasonic <http://www.panasonic.com.au>  
Note for KX-FL501NZ users:  
●
Panasonic New Zealand operates a toll free Customer Support Centre.  
Please call 0800-Panasonic (0800-726276) for assistance.  
If a power failure occurs!  
●
The unit will not function.  
●
The unit is not designed for making emergency telephone calls when the power fails.  
We recommend that a standard phone which can be used in the case of a power failure be  
connected to the telephone line at all times.  
●
Fax transmission and reception will be interrupted.  
●
If delayed transmission of feature #25 (p. 59) is programmed and the start time has passed  
during a power failure, transmission will be attempted soon after power is restored.  
●
If fax documents are stored in memory, they will be lost. When power is restored, a power  
down report will be printed out stating which contents in memory have been erased.  
Sample of a power down report  
POWER DOWN REPORT  
POWER DOWN AT:Jan. 05 2001 04:30AM  
RESTARTED AT:Jan. 05 2001 04:31AM  
YOUR LOGO  
:
YOUR FAX NO. :  
<< WARNING >>  
CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN.  
FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.  
NO. OTHER FACSIMILE  
01 <FAX # NOT AVAIL.>  
MODE  
RCV  
PAGES  
01  
FUNCTION  
MEMORY RECEIVE  
69  
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Replacement  
Replacing the toner cartridge and the drum unit!  
■When the display shows the following message, replace the toner cartridge.  
TONER LOW  
TONER EMPTY  
or  
■We recommend you replace the drum unit every third time you replace the toner cartridge.  
To check the drum life and quality, please print the printer test list (p. 78).  
Model No. KX-FA76A toner cartridge and Model No. KX-FA77A drum unit are available for  
replacement (p. 10).  
Caution:  
●
The drum unit contains a photosensitive drum. Exposing it to light may damage the drum.  
Once you have opened the protection bag:  
—Do not expose the drum unit to light for more than 5 minutes.  
—Do not touch or scratch the green drum surface.  
—Do not place the drum unit near dust or dirt, or in a high humidity area.  
—Do not expose the drum unit to direct sunlight.  
●
Do not unplug the fax machine to prevent loss of fax documents in memory.  
●
Do not pour any toner into the toner cartridge.  
Remove the new toner cartridge from the  
protection bag. Peel off the seal from the  
toner cartridge.  
Seal  
1
2
New toner cartridge  
Front cover  
Push the front cover open button then  
open the front cover.  
Front cover  
open button  
Caution:  
The fuser unit gets hot.  
Do not touch it.  
Fuser unit  
Tap on the used toner cartridge several  
times to allow the remaining toner to fall  
into the drum unit. Remove the drum and  
toner unit by holding the two tabs.  
3
Drum and  
toner unit  
●
If you replace the toner cartridge and the  
drum unit at the same time, skip to step 6.  
Turn the two levers on the used toner  
cartridge firmly.  
4
Levers  
Used toner cartridge  
Levers  
70  
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Replacement  
Used toner cartridge  
Pull up the right edge of the used toner  
cartridge ( ). Remove the cartridge from  
1
5
1
the drum unit ( ).  
2
2
●
The toner may stick to the cartridge and  
the drum unit. Be careful in handling. See  
page 4 for details.  
●
Do not drop the toner on the green drum  
Drum unit  
surface.  
Green drum surface  
●
Put the used toner cartridge into the  
protection bag.  
Hold here.  
If you replace the drum unit at the same  
time, remove the new drum unit from the  
protection bag. Remove the protection bar  
from the drum unit.  
Protection bar  
New drum unit  
6
7
Red  
arrows  
With Panasonic face up on the toner  
cartridge, match the red arrows on the  
cartridge and the drum unit.  
New toner  
cartridge  
Drum unit  
Slide the tab of the toner cartridge into the  
slot of the drum unit.  
Tab  
Slot  
Hold right side of the toner cartridge under  
the lip on the drum unit and...  
8a  
turn the two levers on the toner cartridge  
with firm pressure.  
8b  
Levers  
The toner cartridge is installed when the  
triangles match.  
9
Triangles  
Tap on the toner cartridge several times to  
allow the toner to fall into the drum unit.  
Grab the tabs, and shake the drum and  
toner unit horizontally several times.  
10  
Toner cartridge  
Tabs  
71  
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Jams  
Install the drum and toner unit by holding  
11  
the tabs.  
Drum and toner unit  
●
If the lower glass is dirty,  
clean it with a soft dry  
cloth.  
Lower glass  
Close the front cover, until locked, by  
pushing down on both sides.  
Front cover  
12  
Waste disposal method  
●
Waste material may be dumped or incinerated under  
conditions which meet all country and local  
environmental regulations.  
Recording paper jam!  
When the recording paper has jammed in the unit  
The display will show the following message.  
PAPER JAMMED  
Push the front cover open button then  
open the front cover.  
Front cover  
1
2
Front cover  
open button  
Caution:  
The fuser unit gets hot.  
Do not touch it.  
Fuser unit  
When the recording paper has jammed  
near the drum and toner unit:  
Remove the jammed paper by pulling it  
toward you.  
Jammed paper  
72  
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Jams  
When the recording paper has jammed  
near the recording paper exit:  
Remove the jammed paper by pulling it  
toward you.  
Jammed paper  
Front cover  
Close the front cover, until locked, by  
pushing down on both sides.  
3
4
Remove the recording paper.  
Straighten and reinsert it into the  
recording paper entrance.  
Recording  
paper  
entrance  
When the recording paper was not fed into the unit  
properly  
The display will show the following message.  
Recording  
paper  
FAILED PICK UP  
entrance  
Remove the recording paper. Straighten and  
reinsert it into the recording paper entrance.  
Display  
73  
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Jams  
Document jams - sending!  
Push the front cover open button then open  
Front cover  
1
the front cover.  
Front cover  
open button  
Caution:  
The fuser unit gets hot.  
Do not touch it.  
Fuser unit  
Jammed document  
Pull down the middle guide while holding the  
front cover.  
2
3
4
Front cover  
Middle  
guide  
Remove the jammed document carefully.  
Lift the middle guide firmly.  
Close the front cover, until locked, by  
pushing down on both sides.  
Front cover  
5
Note:  
●
Do not pull out the jammed document forcibly before  
opening the front cover.  
74  
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Jams  
No feeding or multiple feeding occurs  
while sending  
!
If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.  
Green lever  
Left  
Shift the position of the green lever by using a  
stick like instrument with a pointed end.  
Right  
Left: When documents do not feed.  
Centre:Standard position (pre-selected)  
Right: When documents multi–feed.  
75  
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Cleaning  
Cleaning the inside of the unit!  
If any of the following problems occurs, clean the inside of the unit:  
—If misfeeding of your original occurs frequently.  
—If a black line, a white line or a dirty pattern appears on your recording paper, on your original,  
or on the fax document received by the other party.  
Caution:  
●
Be careful in handling the toner drum unit.  
See the caution for the drum unit on page 70 for details.  
●
Do not use paper products, such as paper towels or tissues, to clean the inside of the  
unit.  
Disconnect the power cord and the  
1
2
telephone line cord.  
Power cord  
Telephone line cord  
Front cover  
Push the front cover open button then  
open the front cover.  
Front cover  
open button  
Caution:  
The fuser unit gets hot.  
Do not touch it.  
Fuser unit  
Front cover  
Pull down the middle guide while holding  
the front cover.  
3
Middle  
guide  
Upper glass  
Clean the document feeder rollers with a  
cloth moistened with isopropyl rubbing  
alcohol, and let all parts dry thoroughly.  
4
5
Clean the upper glass with a soft dry  
cloth.  
Lift the middle guide firmly.  
Document feeder  
rollers  
76  
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Cleaning  
Remove the drum and toner unit by  
holding the two tabs.  
6
Drum and  
toner unit  
Clean the lower glass with a soft dry  
cloth.  
7
8
Lower glass  
Reinstall the drum and toner unit by  
holding the tabs.  
Close the front cover, until locked, by  
pushing down on both sides.  
Front cover  
9
Reconnect the power cord and the  
telephone line cord.  
10  
Power cord  
Telephone line cord  
77  
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Printed Reports  
Reference lists and reports!  
You can print out the following lists and reports for your reference.  
Setup list: provides you with the current settings of the basic and advanced programming  
features (p. 57–61).  
Telephone number list: provides you with names and telephone numbers which are stored in  
ONE-TOUCH DIAL and EASY DIAL.  
Journal report: keeps records of fax transmission and reception. This report will be printed  
automatically after every 30 fax communications (p. 37).  
Broadcast programming list: provides you with items which are stored in the broadcast  
feature (p. 38).  
Printer test list: allows you to check the print quality of your unit. If the test print has a dirty  
pattern, or blurred points or lines, clean the inside of the unit (p. 76). If printing quality is still  
poor, replace the toner cartridge and drum unit.  
One-touch label card: provides you with names which are stored in the ONE-TOUCH DIAL  
keys (p. 24). You can put the card in the one-touch dial location.  
MENU  
Press  
two times.  
Display  
MENU  
1
2
PRINT REPORT  
Display:  
EASY DIAL  
displayed.  
Rotate  
until the desired item is  
SETUP LIST  
TEL NO. LIST  
JOURNAL REPORT  
BROADCAST LIST  
PRINTER TEST  
ONE-TOUCH LABEL  
EASY DIAL  
SET  
STOP  
Press  
to start printing.  
SET  
3
PRINTING  
●
STOP  
To stop printing, press  
.
●
After printing, the printed item will be  
displayed.  
MENU  
Press  
.
4
78  
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Specifications  
Technical data about this product!  
Applicable Lines:  
Document Size:  
Public Switched Telephone Network  
Max. 216 mm in width / Max. 600 mm in length  
Effective Scanning Width: 208 mm  
Recording Paper Size: A4: 210 mm x 297 mm  
Effective Printing Width: 202 mm  
Transmission Time*:  
Scanning Density:  
Approx. 8 s/page (ECM-MMR)**  
Horizontal: 8 pels/mm  
Vertical: 3.85 lines/mm –STANDARD  
7.7 lines/mm –FINE/PHOTO/PHOTO WITH TEXT  
15.4 lines/mm –SUPER FINE  
64-level  
Contact Image Sensor (CIS)  
Laser Beam Printer  
Halftone Level:  
Scanner Type:  
Printer Type:  
Data Compression System: Modified Huffman (MH), Modified READ (MR),  
Modified Modified READ (MMR)  
Modem Speed:  
Operating Environment:  
14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback  
10 °C – 32.5 °C (50 °F – 90.5 °F), 20 % – 80 % RH (Relative Humidity)  
Dimensions (H x W x D): 190 mm x 417 mm x 345 mm  
Mass (Weight):  
Approx. 6.5 kg  
Power Consumption:  
Standby:  
Approx. 7 W  
Transmission: Approx. 25 W  
Reception:  
Copy:  
Approx. 200 W  
Approx. 200 W  
Maximum:  
Approx. 560 W (When the fuser unit turns on)  
Power Supply:  
220–240 V AC, 50/60 Hz  
Memory Capacity:  
Fax memory: Approx. 120 pages of memory transmission  
Approx. 170 pages of memory reception  
(Based on the ITU-T No. 1 Test Chart in standard  
resolution.)  
Laser diode properties:  
Laser output: Max. 5 mW  
Wave length: 760 nm – 800 nm  
Emission duration: Continuous  
10 ppm (pages per minute)  
600 x 600 dpi  
Print Speed:  
Printing Resolution:  
ITU-T No. 1 Test Chart  
** Transmission speed depends upon the contents of the pages,  
resolution, telephone line conditions and capability of the other  
party’s machine.  
** Transmission speed is based upon the ITU-T No. 1 Test Chart  
and original mode.  
If the capability of the other party’s machine is inferior to your  
unit, the transmission time may be longer.  
79  
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Specifications  
Toner life!  
Model No. KX-FA76A toner cartridge can print approx. 2,000 sheets of A4 size paper with a 5%  
image area. Toner life depends on the amount of content in a received, copied or printed  
document. The following is the approximate relationship between image area and toner life for  
Model No. KX-FA76A toner cartridge. Toner life varies in actual usage.  
10% image area  
15% image area  
5% image area  
Note:  
Toner life for  
KX-FA76A  
●
The image area changes with the  
depth, thickness and size of the  
characters.  
sheets 2,000  
Average use  
(Toner save mode is off.)  
●
If you change the toner save setting  
to on, the toner cartridge will last  
approx. 40% longer.  
1,500  
1,000  
500  
0
5%  
10%  
15% Image area  
Drum life  
The included drum unit or Model No. KX-FA77A can print approx. 6,000 sheets of letter size  
paper regardless of the content of the image area.  
Note:  
●
Any details given in these instructions are subject to change without notice.  
●
The pictures and illustrations in these instructions may vary slightly from the actual product.  
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Index  
Index!  
A
Accessories . . . . . . . . . . . . . . . . . . .10  
Error correction mode (Feature #68) .61  
Error messages . . . . . . . . . . . . . .63–65  
Extension telephone . . . . . . . . . .49, 50  
Advanced features . . . . . . . . . . .59–62  
Answering machine . . . . . . . . . . . . . .46  
AUTO ANSWER button . . . . .44, 45, 48  
Auto Answer setting (Feature #77) . . . .62  
Auto disconnection (Feature #49) . . .61  
Auto reduction (Feature #37) . . . .44, 60  
F
Facsimile telephone number  
(Feature #03) . . . . . . . . . . . . . . . .22  
FaxAbility . . . . . . . . . . . . . . . . . . . . .52  
Fax activation code  
B
C
Basic features . . . . . . . . . . . . . . .57, 58  
BROADCAST keys . . . . . . . . . . .38, 41  
Broadcast sending report . . . . . . . . .41  
Broadcast transmission . . . . . . . . . . .38  
(Feature #41) . . . . . . . . . .47, 50, 60  
Fax auto redial . . . . . . . . . . . . . . . . .35  
FAX ONLY mode . . . . . . . . . . . . . . . .45  
Fax Stream Duet . . . . . . . . . . . . . . . .52  
Fax receiving . . . . . . . . . . . . . . . .42, 43  
Fax ring count (Feature #06) . . . . . . .57  
Feeder pressure . . . . . . . . . . . . . . . .75  
Friendly reception (Feature #46) .44, 61  
Caller ID  
(Calling back) . . . . . . . . . . . . . . . .30  
(Storing into directory) . . . . . . . . .32  
Caller ID list (Feature #26) . . . . . .31, 59  
CALLER ID PRINT button . . . . . . . . .31  
CALLER ID SEARCH button . . . .30, 32  
Character table . . . . . . . . . . . . . . . . .21  
Cleaning . . . . . . . . . . . . . . . . . . . . . .76  
Clock display (Feature #19) . . . . . . . .58  
COLLATE button . . . . . . . . . . . . . . . .55  
Communication messages . . . . . . . .63  
Connecting tone (Feature #76) . . . . .62  
Connections . . . . . . . . . . . . . . . .18, 50  
Copy . . . . . . . . . . . . . . . . . . . . . . . . .54  
Copy reduction/enlargement . . . . . . .55  
COPY ZOOM button . . . . . . . . . . . . .55  
H
HELP button . . . . . . . . . . . . . . . . . . .11  
Hyphen button . . . . . . . . . . . . . . . . .21  
I
Insert button . . . . . . . . . . . . . . . . . . .21  
J
Jams . . . . . . . . . . . . . . . . . . . . . .72–75  
Journal report (Feature #22) . . . .37, 59  
L
List  
(Broadcast programming) . . . . . . .78  
(Broadcast sending) . . . . . . . . . . .41  
(Journal) . . . . . . . . . . . . . . . . .37, 78  
(One-touch label) . . . . . . . . . .24, 78  
(Printer test) . . . . . . . . . . . . . . . . .78  
(Sending) . . . . . . . . . . . . . . . . . . .37  
(Setup) . . . . . . . . . . . . . . . . . . . . .78  
(Telephone number) . . . . . . . . . . .78  
Logo (Feature #02) . . . . . . . . . . . . . .20  
LOWER key . . . . . . . . . . . . .24, 28, 35  
D
Date and time (Feature #01) . . . . . . .19  
Delayed transmission (Feature #25) . .58  
Delete button . . . . . . . . . . . . . . . . . .21  
Dialling mode (Feature #13) . . . . . . .58  
DIRECTORY PROGRAM button .24, 25  
Display  
(Contrast)(Feature #39) . . . . . . . .60  
(Error messages) . . . . . . . . . .64, 65  
Distinctive ring service  
(Feature #31) . . . . . . . . . . . . . . . .60  
Document jam . . . . . . . . . . . . . . . . . .74  
Document size . . . . . . . . . . . . . . . . .36  
Document stacker . . . . . . . . . . . . . . .16  
Drum life . . . . . . . . . . . . . . . . . . . . .80  
Drum unit . . . . . . . . . . . . . . . . . .14, 70  
M
MANUAL BROAD button . . . . . . . . . .38  
Melody ring (Feature #17) . . . . . .23, 58  
Memory reception . . . . . . . . . . . . . . .44  
MONITOR button . . . . . . . . . . . . . . .34  
Monitor volume . . . . . . . . . . . . . . . . .23  
N
O
NAME/TEL NO. button . . . . . . . .28, 30  
One-touch dial  
(Card) . . . . . . . . . . . . . . . . . . . . .24  
(Making a voice call) . . . . . . . . . . .28  
(Sending faxes) . . . . . . . . . . . . . .35  
(Storing) . . . . . . . . . . . . . . . . . . . .24  
Original mode (Feature #58) . . . . . . .61  
Overseas mode (Feature #23) . . . . . .59  
E
EASY DIAL  
(Making a voice call) . . . . . . . . . . .28  
(Selecting characters) . . . . . . . . . .21  
(Sending faxes) . . . . . . . . . . . . . .35  
(Storing) . . . . . . . . . . . . . . . . . . . .25  
81  
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Index  
P
Pager call (Feature #70) . . . . . . .53, 61  
TEL/FAX mode . . . . . . . . . . . . . . . . .48  
Toner cartridge . . . . . . . . . . . . . .14, 70  
Toner life . . . . . . . . . . . . . . . . . . . . . .80  
Toner save (Feature #79) . . . . . .15, 62  
Transmission  
Paper jam . . . . . . . . . . . . . . . . . . . . .72  
Paper stacker . . . . . . . . . . . . . . . . . .16  
Paper tray . . . . . . . . . . . . . . . . . . . . .16  
Power down report . . . . . . . . . . . . . .69  
Power failure . . . . . . . . . . . . . . . . . . .69  
Power supply . . . . . . . . . . . . . . . . . .79  
(Broadcast) . . . . . . . . . . . . . . . . .41  
(EASY DIAL) . . . . . . . . . . . . . . . .35  
(From memory) . . . . . . . . . . . . . .34  
(Manually) . . . . . . . . . . . . . . . . . .34  
(One-touch dial) . . . . . . . . . . . . . .35  
Q
R
QUICK SCAN START button . . . . . . .34  
Receive polling . . . . . . . . . . . . . . . . .51  
Receiving alert (Feature #44) . . . . . .61  
Receiving setting . . . . . . . . . . . . .42, 43  
Recording paper . . . . . . . . . . . . . . . .17  
Recording paper size . . . . . . . . . . . .79  
REDIAL button . . . . . . . . . . . . . . . . .34  
Remote activation ID (Feature #12) . .57  
Report  
V
Voice contact . . . . . . . . . . . . . . . . . .33  
VOLUME button . . . . . . . . . . . . . . . .23  
(Broadcast sending) . . . . . . . . . . .41  
(Journal) . . . . . . . . . . . . . . . . .37, 78  
(Sending) . . . . . . . . . . . . . . . . . . .37  
Reset (Feature #80) . . . . . . . . . . . . .62  
RESOLUTION button . . . . . . . . .34, 54  
Ring count  
(FAX ONLY)(Feature #06) . . . . . .57  
(Silent fax)(Feature #30) . . . . . . . .60  
(TEL/FAX)(Feature #78) . . . . . . . .62  
Ring detection (Feature #31) . . . . .52, 60  
Ringer volume . . . . . . . . . . . . . . . . . .23  
S
Sending  
(Broadcast) . . . . . . . . . . . . . . . . .41  
(From memory) . . . . . . . . . . . . . .34  
(EASY DIAL) . . . . . . . . . . . . . . . .35  
(Manually) . . . . . . . . . . . . . . . . . .34  
(One-touch dial) . . . . . . . . . . . . . .35  
Sending report (Feature #04) . . . .37, 57  
Set default (Feature #80) . . . . . . . . .62  
Silent fax recognition ring  
(Feature #30) . . . . . . . . . .48, 49, 60  
Specifications . . . . . . . . . . . . . . . . . .79  
Storing  
(Broadcast key) . . . . . . . . . . . . . .38  
(EASY DIAL) . . . . . . . . . . . . . . . .25  
(One-touch dial) . . . . . . . . . . . . . .24  
T
TEL mode . . . . . . . . . . . . . . . . . . . . .44  
TEL/FAX delayed ring count  
(Feature #78) . . . . . . . . . .48, 49, 62  
82  
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Kyushu Matsushita Electric Co., Ltd.  
1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan  
PFQX1502ZA  
WM0101NK0  
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