Brother Fax Machine MFC J425W User Manual

ADVANCED  
USER’S GUIDE  
MFC-J425W  
MFC-J430W  
MFC-J435W  
Version 0  
USA/CAN  
Table of Contents  
ii  
iii  
General setup  
1
1
1
IMPORTANT NOTE  
1
In this manual, the LCD messages of the MFC-J430W are used unless specified.  
Most of the illustrations in this User’s Guide show the MFC-J430W.  
Memory storage  
1
Volume Settings  
1
Even if there is a power failure, you will not  
lose the settings you have chosen using the  
Menu key because they are stored  
permanently. Also, you will not lose your  
settings in the FAX and COPY mode key  
menus if you have chosen  
Ring Volume  
1
You can choose a range of ring volume  
levels, from High to Off.  
While the machine is idle, press d or c  
to adjust the volume level. The LCD shows  
the current setting, and each key press will  
change the volume to the next level. The  
machine will keep the new setting until you  
change it.  
Set New Default. You may have to reset  
the date and time.  
You can also change the volume through the  
menu, by following the instructions below:  
Setting the Ring Volume from the  
menu  
1
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose Volume.  
Press OK.  
d Press a or b to choose Ring.  
Press OK.  
e Press a or b to choose Low, Med, High  
or Off.  
Press OK.  
f Press Stop/Exit.  
1
         
Chapter 1  
Beeper Volume  
1
Speaker Volume  
1
When the beeper is on, the machine will beep  
when you press a key, make a mistake, or  
after you send or receive a fax.  
You can choose a range of speaker volume  
levels, from High to Off.  
a Press Menu.  
You can choose a range of beeper volume  
levels, from High to Off.  
b Press a or b to choose  
General Setup.  
Press OK.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose Volume.  
Press OK.  
d Press a or b to choose Speaker.  
Press OK.  
c Press a or b to choose Volume.  
Press OK.  
e Press a or b to choose Low, Med, High  
d Press a or b to choose Beeper.  
Press OK.  
or Off.  
Press OK.  
e Press a or b to choose Low, Med, High  
f Press Stop/Exit.  
You can also adjust the speaker volume by  
or Off.  
Press OK.  
pressing Hook.  
f Press Stop/Exit.  
a Press Hook.  
b Press d or c  
.
Each key press changes the volume to  
the next setting. This setting will stay  
until you change it again.  
c Press Hook.  
2
   
General setup  
Automatic Daylight  
Saving Time  
Sleep Mode  
1
1
1
You can choose how long the machine must  
be idle (up to 60 minutes) before it goes into  
Sleep Mode. The timer will restart if any  
operation is carried out on the machine.  
You can set the machine to change  
automatically for daylight saving time. It will  
reset itself forward one hour in the Spring and  
backward one hour in the Fall. Make sure you  
have set the correct date and time in the  
Date&Time setting.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
The factory setting is Off, so you will have to  
turn on Automatic Daylight Saving Time as  
follows.  
c Press a or b to choose Sleep Mode.  
Press OK.  
a Press Menu.  
d Press a or b to choose 1Min, 2Mins,  
3Mins, 5Mins, 10Mins, 30Mins or  
60Mins to choose which is the length of  
time the machine is idle before entering  
sleep mode.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose  
Auto Daylight.  
Press OK.  
Press OK.  
e Press Stop/Exit.  
d Press a or b to choose On (or Off).  
Press OK.  
e Press Stop/Exit.  
3
   
Chapter 1  
Setting the Dim Timer for the  
backlight  
LCD screen  
1
1
LCD Contrast  
1
You can set how long the LCD backlight stays  
on after you go back to the Ready screen.  
You can adjust the LCD contrast. If you are  
having difficulty reading the LCD, try  
changing the contrast setting.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose LCD Settings.  
Press OK.  
c Press a or b to choose LCD Settings.  
Press OK.  
d Press a or b to choose Dim Timer.  
Press OK.  
d Press a or b to choose LCD Contrast.  
Press OK.  
e Press a or b to choose 10Secs,  
20Secs, 30Secs or Off.  
Press OK.  
e Press d to increase the contrast or press  
c to decrease the contrast.  
Press OK.  
f Press Stop/Exit.  
f Press Stop/Exit.  
Setting the backlight  
brightness  
1
You can adjust the brightness of the LCD  
backlight. If you are having difficulty reading  
the LCD, try changing the brightness setting.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose LCD Settings.  
Press OK.  
d Press a or b to choose Backlight.  
Press OK.  
e Press a or b to choose Light, Med or  
Dark.  
Press OK.  
f Press Stop/Exit.  
4
       
General setup  
Mode Timer  
1
1
The machine has three temporary mode keys  
on the control panel: FAX, SCAN and COPY.  
You can change the amount of time the  
machine takes after the last Scan or Copy  
operation before it returns to FAX mode. If  
you choose Off, the machine stays in the  
mode you used last.  
a Press Menu.  
b Press a or b to choose  
General Setup.  
Press OK.  
c Press a or b to choose Mode Timer.  
Press OK.  
d Press a or b to choose 0Sec, 30Secs,  
1Min, 2Mins, 5Mins or Off.  
Press OK.  
e Press Stop/Exit.  
5
 
Security features  
2
2
Setting and changing the  
TX Lock password  
TX Lock  
2
2
TX Lock lets you prevent unauthorized  
access to the machine.  
Note  
While TX Lock is On, the following operations  
are available:  
If you have already set the password, you  
will not need to set it again.  
Receiving faxes  
While TX Lock is On, the following operations  
are NOT available:  
Setting the password  
2
Make a careful note of your password.  
Sending faxes  
Copying  
a Press Menu.  
PC printing  
b Press a or b to choose Fax.  
Press OK.  
Scanning  
Operation from the control panel  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
Note  
If you forget the TX Lock password,  
please call Brother Customer Service.  
(uuBasic User’s Guide: Brother  
numbers)  
d Press a or b to choose TX Lock.  
Press OK.  
e Enter a 4-digit number for the password.  
Press OK.  
f When the LCD shows Verify:  
re-enter the password.  
Press OK.  
g Press Stop/Exit.  
6
     
Security features  
Changing the password  
2
Turning TX Lock on/off  
2
a Press Menu.  
Turning TX Lock on  
2
b Press a or b to choose Fax.  
Press OK.  
a Press Menu.  
2
c Press a or b to choose  
Miscellaneous.  
Press OK.  
b Press a or b to choose Fax.  
Press OK.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
d Press a or b to choose TX Lock.  
Press OK.  
e Press a or b to choose Set Password.  
Press OK.  
d Press a or b to choose TX Lock.  
Press OK.  
f Enter the 4-digit number of the current  
e Press a or b to choose Set TX Lock.  
Press OK.  
password.  
Press OK.  
f Enter the registered 4-digit password.  
Press OK.  
g Enter a 4-digit number for the new  
password.  
The machine goes offline and the LCD  
shows TX Lock Mode.  
Press OK.  
h When the LCD shows Verify:  
re-enter the new password.  
Press OK.  
Turning TX Lock off  
2
a Press Menu.  
i Press Stop/Exit.  
b Enter the registered 4-digit password.  
Press OK.  
TX Lock is automatically turned off.  
Note  
If you enter the wrong password, the LCD  
shows Wrong Password and stays  
offline. The machine will stay in TX Lock  
mode until the registered password is  
entered.  
7
 
Sending a fax  
3
3
Additional sending  
options  
Note  
• Most settings are temporary and the  
machine returns to its default settingsafter  
you send a fax.  
3
Sending faxes using multiple  
settings  
• You can save some of the settings you  
use most often by setting them as the  
default. These settings will stay until you  
change them again. (See Setting your  
3
When you send a fax you can choose a  
combination of settings, such as  
Fax Resolution, Contrast,  
Glass ScanSize, and Real Time TX.  
Stop faxing  
3
You can also choose: Outgoing Call,  
Caller ID hist., Overseas Mode,  
Speed Dial, Broadcasting,  
To stop faxing, press Stop/Exit.  
Set New Default, and Factory Reset.  
Contrast  
3
Some settings are only available when  
sending black & white faxes.  
If your document is very light or very dark, you  
may want to change the contrast. For most  
documents the factory setting Auto can be  
used. It automatically chooses the suitable  
contrast for your document.  
a Press  
(FAX).  
The LCD shows:  
Choose Light when sending a light  
document. Choose Dark when sending a  
dark document.  
a Press  
(FAX).  
b Press a or b to choose Contrast.  
Press OK.  
b Press a or b to choose the setting you  
want to change.  
c Press a or b to choose Auto, Light or  
Press OK.  
Dark.  
Press OK.  
c Press a or b to choose an option.  
Press OK.  
Note  
d Repeat steps b to c to change more  
Even if you choose Light or Dark, the  
machine will send the fax using the Auto  
setting in any of the following conditions:  
settings.  
• When you send a color fax.  
• When you choose Photo as the Fax  
Resolution.  
8
             
Sending a fax  
Changing fax resolution  
3
Setting your changes as the  
new default  
3
The quality of a fax can be improved by  
changing the fax resolution.  
You can save the fax settings for  
Fax Resolution, Contrast,  
Glass ScanSize and Real Time TX you  
use most often by setting them as default.  
These settings will stay until you change  
them again.  
a Press  
(FAX).  
b Press a or b to choose  
Fax Resolution.  
Press OK.  
3
a Press  
(FAX).  
c Press a or b to choose the resolution  
you want.  
b Press a or b to choose the setting you  
want to change, and press OK. Then  
press a or b to choose your new option.  
Press OK.  
Press OK.  
Note  
You can choose four different resolution  
settings for black & white faxes and two for  
color faxes.  
Repeat this step for each setting you  
want to change.  
c After changing the last setting, press  
a or b to choose Set New Default.  
Press OK.  
Black & White  
Standard  
Suitable for most typed  
documents.  
Fine  
Good for small print and  
transmits a little slower than  
Standard resolution.  
d Press 1 to choose Yes.  
e Press Stop/Exit.  
S.Fine  
Photo  
Good for small print or artwork  
and transmits slower than Fine  
resolution.  
Restoring fax settings to the  
factory settings  
3
Use when the document has  
varying shades of gray or is a  
photograph. Photo has the  
slowest transmission.  
You can restore the fax settings  
Fax Resolution, Contrast,  
Glass ScanSize, and Real Time TX,  
that you have changed, to the factory  
settings. These settings will stay until you  
change them again.  
Color  
Standard  
Suitable for most typed  
documents.  
Fine  
Use when the document is a  
photograph. The transmission  
time is slower than Standard  
resolution.  
a Press  
(FAX).  
b Press a or b to choose  
Factory Reset.  
Press OK.  
If you choose S.Fine or Photo and then  
use the Color Start key to send a fax, the  
machine will send the fax using the Fine  
setting.  
c Press 1 to choose Yes.  
d Press Stop/Exit.  
9
       
Chapter 3  
Sending a fax at the end of a  
conversation  
Additional sending  
operations  
3
3
At the end of a conversation, you can send a  
fax to the other party before you both hang  
up.  
Sending a fax manually  
3
Manual transmission lets you hear the  
dialing, ringing and fax-receiving tones while  
sending a fax.  
a Ask the other party to wait for fax tones  
(beeps) and then to press the Start or  
Send key before hanging up.  
Note  
b Press  
(FAX).  
To send a multiple page fax, use the ADF.  
c Load your document.  
a Press  
(FAX).  
d Press Black Start or Color Start.  
b Load your document.  
If you are using the scanner glass,  
press 1 to send a fax.  
c To listen for a dial tone, press Hook.  
d Dial the fax number.  
e Replace the handset of the external  
phone.  
e When you hear the fax tone, press  
Black Start or Color Start.  
Dual Access  
(Black & White only)  
If you are using the scanner glass  
press 1 to send the fax.  
3
You can dial a number and start scanning the  
fax into memory—even when the machine is  
sending from memory, receiving faxes or  
printing PC data. The LCD shows the new job  
number.  
The number of pages you can scan into the  
memory will vary depending on the data that  
is printed on them.  
Note  
If the Out of Memory message appears  
while scanning a document, press  
Stop/Exitto cancel or Black Startto send  
the scanned pages.  
10  
       
Sending a fax  
e You can add numbers to the broadcast  
Broadcasting  
(Black & White only)  
in the following ways:  
3
Press a or b to choose Add Number  
and press OK. Enter a number using  
the dial pad.  
Broadcasting is when the same fax message  
is automatically sent to more than one fax  
number. You can include Groups, Speed Dial  
numbers, and up to 50 manually dialed  
numbers in the same broadcast.  
Press OK.  
Press a or b to choose Speed Dial  
and press OK.  
3
After the broadcast is finished, a Broadcast  
Report will be printed.  
Press a or b to choose  
Alphabetical Order or  
Numerical Order and press OK.  
Press a or b to select a number and  
press OK.  
Before you begin the broadcast  
3
Speed Dial numbers must be stored in the  
machine's memory before they can be used  
in a broadcast. (uuBasic User’s Guide:  
Storing Speed Dial numbers)  
f After you have entered all the fax  
numbers by repeating step e, press  
a or b to choose Complete.  
Press OK.  
Group numbers must also be stored in the  
machine's memory before they can be used  
in a broadcast. Group numbers include many  
stored Speed Dial numbers for easier dialing.  
g Press Black Start.  
Faxing from the ADF  
The machine starts scanning and  
sending the document.  
How to broadcast a fax  
3
Faxing from the scanner glass  
When the LCD asks you Next Page?,  
do one of the following:  
a Press  
(FAX).  
To send a single page, press 2 (or  
press Black Start again).  
b Load your document.  
c Press a or b to choose  
Advanced Settings.  
Press OK.  
The machine starts sending the  
document.  
To send more than one page, press  
1 and place the next page on the  
scanner glass.  
d Press a or b to choose Broadcasting.  
Press OK.  
Press OK.  
The machine starts scanning the  
page. (Repeat this step for each  
additional page.)  
11  
   
Chapter 3  
g To cancel the broadcast, press 1.  
h Press Stop/Exit.  
Note  
• If you did not use up any of the numbers  
for Groups, you can broadcast faxes to as  
many as 90 different numbers.  
Real Time Transmission  
3
• The machine’s available memory will vary  
depending on the types of jobs in the  
memory and the number of locations used  
for broadcasting. If you broadcast to the  
maximum number available, you will not  
be able to use dual access.  
When you are sending a fax, the machine will  
scan the document into the memory before  
sending it. Then, as soon as the telephone  
line is free, the machine will start dialing and  
sending.  
• If the Out of Memory message  
appears, press Stop/Exit to stop the job.  
If more than one page has been scanned,  
press Black Start to send the portion that  
is in the machine’s memory.  
Sometimes, you may want to send an  
important document immediately, without  
waiting for memory transmission. You can do  
this by turning on Real Time TX.  
a Press  
(FAX).  
Canceling a broadcast in progress  
3
b Load your document.  
a Press Menu.  
c Press a or b to choose  
Advanced Settings.  
Press OK.  
b Press a or b to choose Fax.  
Press OK.  
d Press a or b to choose Real Time TX.  
Press OK.  
c Press a or b to choose  
Remaining Jobs.  
Press OK.  
e Press a or b to choose On (or Off).  
Press OK.  
The LCD will show the fax number being  
dialed and the Broadcasting job  
number.  
f Press Clear so you can continue  
sending your fax.  
d Press OK.  
The LCD will ask you the following  
question:  
Note  
Cancel Job?  
Yes i Press 1  
• If you are sending a color fax or if the  
memory is full and you are sending a black  
& white fax from the ADF, the machine will  
send the document in real time (even if  
Real Time TX is set to Off).  
No  
i Press 2  
e Press 1 to cancel the fax number being  
dialed.  
• In Real Time Transmission, the automatic  
redial feature does not work when you are  
using the scanner glass.  
The LCD will then show the  
Broadcasting job number.  
f Press OK.  
The LCD will ask you the following  
question:  
Cancel Job?  
Yes i Press 1  
No  
i Press 2  
12  
 
Sending a fax  
Overseas Mode  
3
Checking and canceling  
waiting jobs  
3
If you are having difficulty sending a fax  
overseas due to possible interference on the  
telephone line, we recommend that you turn  
on Overseas Mode. After you send a fax  
using this feature, the feature will turn itself  
off.  
You can check which jobs are still waiting in  
the memory to be sent and cancel a job.  
(If there are no jobs, the LCD shows  
No Jobs Waiting.)  
3
a Press Menu.  
a Press  
(FAX).  
b Press a or b to choose Fax.  
Press OK.  
b Load your document.  
c Press a or b to choose  
Remaining Jobs.  
c Press a or b to choose  
Advanced Settings.  
Press OK.  
Press OK.  
Any waiting jobs appear on the LCD.  
d Press a or b to choose  
Overseas Mode.  
Press OK.  
d Press a or b to scroll through the jobs  
and choose the job you want to cancel.  
Press OK.  
e Press a or b to choose On (or Off).  
Press OK.  
e Do one of the following:  
To cancel, press 1 to choose Yes.  
f Press Clear so you can continue  
If you want to cancel another job go  
to step d.  
sending your fax.  
To exit without canceling, press 2 to  
choose No.  
f Repeat steps d and e for each job you  
want to cancel.  
g When you are finished, press Stop/Exit.  
13  
       
Receiving a fax  
4
4
Receiving a fax at the end of a  
conversation  
Additional receiving  
operations  
4
4
At the end of a conversation, you can ask the  
other party to fax you information before you  
both hang up.  
Printing a reduced incoming  
fax  
4
a Ask the other party to place the  
document in their machine and to press  
the Start or Send key.  
If you choose On, the machine automatically  
reduces each page of an incoming fax to fit on  
one page of Letter, Legal or A4 size paper.  
The machine calculates the reduction ratio by  
using the page size of the fax and your Paper  
Size setting. (uuBasic User’s Guide: Paper  
Size)  
b When you hear the other machine's  
CNG tones (slowly repeating beeps),  
press Black Start or Color Start.  
c Press 2 to choose Receive to receive  
a Press Menu.  
the fax.  
b Press a or b to choose Fax.  
Press OK.  
d Replace the handset of the external  
telephone.  
c Press a or b to choose  
Setup Receive.  
Press OK.  
Receiving faxes into memory  
when paper tray is empty  
4
d Press a or b to choose  
Auto Reduction.  
Press OK.  
As soon as the paper tray becomes empty  
during fax reception, the LCD shows  
No Paper Fed. Put some paper in the  
paper tray. (uuBasic User’s Guide: Loading  
paper and other print media)  
e Press a or b to choose On (or Off).  
Press OK.  
If you don't put paper in the paper tray, the  
machine will carry on receiving the fax, with  
the remaining pages being stored in memory,  
if enough memory is available.  
f Press Stop/Exit.  
Further incoming faxes will also be stored in  
memory until the memory is full. When the  
memory is full the machine will stop  
automatically answering calls. To print the  
faxes, put fresh paper in the tray.  
14  
         
Dialing and storing numbers  
5
5
Caller ID  
5
Voice operations  
5
The Caller ID feature lets you use the Caller  
ID subscriber service offered by many local  
telephone companies. This service shows the  
telephone number, or name if it is available,  
of your caller as the line rings. Call your  
telephone company for details.  
Voice calls can be made with an external  
telephone by dialing manually.  
Tone or Pulse (Canada only)  
5
If you have a Pulse dialing service, but need  
to send tone signals (for example, for  
telephone banking), follow the instructions  
below:  
Once you answer a call, the Caller ID  
information disappears from the LCD, but the  
call information stays stored in the Caller ID  
memory.  
5
a Press Hook.  
You can view the list or choose one of these  
numbers to fax to, add to Speed Dial, or  
delete from the history. (See Caller ID history  
b Press # on the machine’s control panel.  
Any digits dialed after this will send tone  
signals.  
You can see the number (or name).  
When you are finished with the call, the  
machine will return to the Pulse dialing  
service.  
The # Unavailable message means  
the call originated outside your Caller ID  
service area.  
The Private Call message means the  
caller has intentionally blocked  
Fax/Tel mode  
5
transmission of Caller ID information.  
When the machine is in Fax/Tel mode, it will  
use the F/T Ring (pseudo/double-ringing) to  
alert you to pick up a voice call.  
You can print a list of the Caller ID information  
received by your machine. (See How to print  
If you are at the extension telephone, you'll  
need to lift the handset during the F/T Ring  
and then press # 5 1 between the  
pseudo/double-rings. If no one is on the line,  
or if someone wants to send you a fax, send  
the call back to the machine by pressing  
l 5 1.  
Note  
• This feature may not be available in  
certain areas of the USA and Canada.  
• The Caller ID service varies with different  
carriers. Call your local telephone  
company to find out about the kind of  
service available in your area.  
If you are at the machine, lift the external  
telephone’s handset, and then press Hook to  
answer.  
15  
           
Chapter 5  
Setting up your area code (USA only)  
5
Special line considerations  
5
When returning calls from the Caller ID  
history your machine will automatically dial  
“1” plus the area code for all calls. If your local  
dialing plan requires that the “1” not be used  
for calls within your area code, enter your  
area code in this setting. With the area code  
setting, calls returned from the Caller ID  
history to numbers within your area code will  
be dialed using 10 digits (area code + 7-digit  
number). If your dialing plan does not follow  
the standard 1 + area code + 7-digit number  
dialing system for calling outside your area  
code, you may experience problems  
Roll-over telephone lines  
5
A roll-over telephone system is a group of two  
or more separate telephone lines that pass  
incoming calls to each other if they are busy.  
The calls are usually passed down or “rolled  
over” to the next available telephone line in a  
preset order.  
Your machine can work in a roll-over system  
as long as it is the last number in the  
sequence so the call cannot roll away. Do not  
put the machine on any of the other numbers;  
when the other lines are busy and a second  
fax call is received, the fax call will be sent to  
a line that does not have a fax machine. Your  
machine will work best on a dedicated  
line.  
returning calls automatically from the Caller  
ID history. If this is not the procedure followed  
by your dialing plan, you will not be able to  
return calls automatically.  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
Two-line telephone system  
5
A two-line telephone system is nothing more  
than two separate telephone numbers on the  
same wall outlet. The two telephone numbers  
can be on separate jacks (RJ11) or mixed into  
one jack (RJ14). Your machine must be  
plugged into an RJ11 jack. RJ11 and RJ14  
jacks may be equal in size and appearance  
and both may contain four wires (black, red,  
green, yellow). To test the type of jack, plug in  
a two-line telephone and see if it can access  
both lines. If it can, you must separate the line  
for your machine.  
c Press a or b to choose  
Miscellaneous.  
Press OK.  
d Press a or b to choose Caller ID.  
Press OK.  
e Use the dial pad to enter your area code.  
Press OK.  
f Press Stop/Exit.  
16  
         
Dialing and storing numbers  
b Plug one end of the telephone line cord  
for your machine into the L2 jack of the  
triplex adapter. Plug the other end into  
the LINE jack on the back of the  
machine.  
Converting telephone wall outlets  
5
There are three ways to convert to an RJ11  
jack. The first two ways may require help from  
the telephone company. You can change the  
wall outlets from one RJ14 jack to two RJ11  
jacks. Or, you can have an RJ11 wall outlet  
installed and slave or jump one of the  
telephone numbers to it.  
c Plug one end of the first telephone line  
cord for your TAD into the L1 jack of the  
triplex adapter. Plug the other end into  
the L1 or L1/L2 jack of the two-line TAD.  
The third way is the easiest: Buy a triplex  
adapter. You can plug a triplex adapter into  
an RJ14 outlet. It separates the wires into two  
separate RJ11 jacks (Line 1, Line 2) and a  
third RJ14 jack (Lines 1 and 2). If your  
machine is on Line 1, plug the machine into  
L1 of the triplex adapter. If your machine is on  
Line 2, plug it into L2 of the triplex adapter.  
d Plug one end of the second telephone  
line cord for your TAD into the L2 jack of  
the two-line TAD. Plug the other end into  
the EXT. jack on the left side of the  
machine.  
5
1
2
Triplex Adapter  
5
RJ14  
4
3
RJ11  
RJ14  
1
2
3
4
Triplex Adapter  
Two Line Telephone  
External Two Line TAD  
Machine  
Installing machine, external two-line  
TAD and two-line telephone  
5
When you are installing an external two-line  
telephone answering device (TAD) and a  
two-line telephone, your machine must be  
isolated on one line at both the wall jack and  
at the TAD. The most common connection is  
to put the machine on Line 2, which is  
explained in the following steps. The back of  
the two-line TAD must have two telephone  
jacks: one labeled L1 or L1/L2, and the other  
labeled L2. You will need at least three  
telephone line cords: the one that came with  
your machine and two for your external two-  
line TAD. You will need a fourth line cord if  
you add a two-line telephone.  
Your additional two-line telephones on other  
wall outlets do not require adapters. There  
are two ways to add a two-line telephone to  
the machine's wall outlet. You can plug the  
telephone line cord from the two-line  
telephone into the L1+L2 jack of the triplex  
adapter. Or, you can plug the two-line  
telephone into the TEL jack of the two-line  
TAD.  
a Put the two-line TAD and the two-line  
telephone next to your machine.  
17  
   
Chapter 5  
Caller ID history  
5
Additional dialing  
operations  
5
This feature requires the Caller ID subscriber  
service offered by many local telephone  
companies. (See Caller ID uu page 15.)  
Outgoing Call  
5
The numbers, or names if available, from the  
last 30 fax and telephone calls you received  
will be stored in the Caller ID history. You can  
view the list or choose one of these numbers  
to fax to, add to Speed Dial, or delete from the  
history. When the thirty-first call comes into  
the machine, it replaces information about the  
first call.  
The last 30 numbers you sent a fax to will be  
stored in the outgoing call history. You can  
choose one of these numbers to fax to, add to  
Speed Dial, or delete from the history.  
a Press Redial/Pause.  
You can also choose Outgoing Call  
by pressing  
(FAX).  
Note  
If you are not a Caller ID subscriber, Caller  
ID history only allows you to view and  
delete the dates of calls.  
b Press a or b to choose the number you  
want.  
Press OK.  
c Do one of the following:  
a Press Redial/Pause and press l.  
You can also choose  
To send a fax, press a or b to choose  
Send a fax.  
Caller ID hist. by pressing  
(FAX).  
Press OK.  
Press Black Start or Color Start.  
b Press a or b to choose the number you  
want.  
If you want to store the number,  
press a or b to choose  
Press OK.  
Add to Speed Dial.  
c Do one of the following:  
Press OK.  
To send a fax, press a or b to choose  
Send a fax.  
Press OK.  
Press Black Start or Color Start.  
If you want to delete the number from  
the Outgoing Call history list, press  
a or b to choose Delete.  
If you want to store the number,  
press a or b to choose  
Add to Speed Dial.  
Press OK.  
Press OK.  
Press 1 to confirm.  
d Press Stop/Exit.  
If you want to delete the number from  
the Caller ID history list, press a or b  
to choose Delete.  
Press OK.  
Press 1 to confirm.  
d Press Stop/Exit.  
18  
       
Dialing and storing numbers  
To temporarily change a number, you can  
substitute part of the number with manual  
dialing using the dial pad. For example, to  
change the number to 555-7001 you could  
Note  
• (USA only) If you redial from the Caller ID  
history outside your area code, you must  
set up your AREA CODE in advance.  
press  
(Speed Dial), choose Search,  
press 03 and then press 7001 using the dial  
pad.  
• You can print the Caller ID List.  
Note  
If you must wait for another dial tone or  
signal at any point in the dialing sequence,  
create a pause in the number by pressing  
Redial/Pause. Each key press adds a  
3.5-second delay.  
Dialing access codes and  
credit card numbers  
5
5
Sometimes, you may want to choose from  
several long distance carriers when you send  
a fax. Rates may vary depending on the time  
and destination. To take advantage of low  
rates, you can store the access codes of long-  
distance carriers and credit card numbers as  
Speed Dial numbers. You can store these  
long dialing sequences by dividing them and  
setting them up as separate Speed Dial  
numbers in any combination. You can even  
include manual dialing using the dial pad.  
(uuBasic User’s Guide: Storing Speed Dial  
numbers)  
For example, you might have stored “555“ on  
Speed Dial: 03 and “7000“ on Speed Dial: 02.  
You can use them both to dial “555-7000” if  
you press the following keys:  
a Press  
(Speed Dial).  
b Press a or b to choose Search.  
Press OK.  
c Enter 03.  
d Press a or b to choose Speed Dial.  
Press OK.  
e Press a or b to choose Search.  
Press OK.  
f Enter 02.  
g Press Black Start or Color Start.  
You will dial “555-7000”.  
19  
 
Chapter 5  
Storing Speed Dial numbers  
from the Caller ID history  
Additional ways to  
store numbers  
5
5
If you have the Caller ID subscriber service  
from your telephone company, you can also  
store Speed Dial numbers from incoming  
calls in the Caller ID History. (See Caller ID  
Storing Speed Dial numbers  
from Outgoing Calls  
5
You can also store Speed Dial numbers from  
the Outgoing Call history.  
a Press Redial/Pause and press l.  
You can also choose  
a Press Redial/Pause.  
Caller ID hist. by pressing  
You can also choose Outgoing Call  
(FAX).  
by pressing  
(FAX).  
b Press a or b to choose the number you  
b Press a or b to choose the name or  
number you want to store.  
Press OK.  
want to store.  
Press OK.  
c Press a or b to choose  
Add to Speed Dial.  
Press OK.  
c Press a or b to choose  
Add to Speed Dial.  
Press OK.  
d Press a or b to choose the 2-digit  
Speed Dial location where you want to  
store the number.  
d Press a or b to choose the 2-digit  
Speed Dial location where you want to  
store the number.  
Press OK.  
Press OK.  
e Do one of the following:  
e Do one of the following:  
If you want to store the displayed  
name, press OK.  
Enter the name (up to 16 characters)  
using the dial pad.  
Enter the name (up to 16 characters)  
Press OK.  
using the dial pad.  
(uuBasic User’s Guide: Entering  
Text)  
Press OK.  
(uuBasic User’s Guide: Entering  
Text)  
To store the number without a name,  
press OK.  
To store the number without a name,  
press OK.  
f Press OK to confirm the fax or  
telephone number.  
f Press OK to confirm the fax or  
g Press a or b to choose Complete.  
Press OK.  
telephone number.  
g Press a or b to choose Complete.  
Press OK.  
h Press Stop/Exit.  
h Press Stop/Exit.  
20  
         
Dialing and storing numbers  
g To add numbers to the Group, press  
a or b to choose  
Setting up Groups for  
Broadcasting  
5
Alphabetical Order or  
Numerical Order and press OK.  
Press a or b to select a number and  
press OK.  
Groups, which can be stored on a Speed Dial  
location, allow you to send the same fax  
message to many fax numbers by pressing  
h Do one of the following:  
(Speed Dial), Search, OK, the two-digit  
location and Black Start.  
To add another number to the Group,  
repeat steps f to g.  
First, you'll need to store each fax number in  
a Speed Dial location.  
(uuBasic User’s Guide: Storing Speed Dial  
numbers)  
Then you can include them as numbers in the  
Group. Each Group uses up a Speed Dial  
location. You can have up to six Groups, or  
you can assign up to 39 numbers to a large  
Group.  
If you are finished adding numbers to  
the Group, press a or b to choose  
Complete.  
5
Press OK.  
i Do one of the following:  
To store another Group for  
broadcasting, repeat steps c to h.  
To finish storing Groups for  
broadcasting, press Stop/Exit.  
a Press  
(Speed Dial).  
Note  
b Press a or b to choose Setup Groups.  
Press OK.  
You can print a list of all the Speed Dial  
numbers. Group numbers will be marked  
in the GROUP column. (See Reports  
c Press a or b to choose GROUP1,  
GROUP2, GROUP3, GROUP4, GROUP5 or  
GROUP6 for the Group name where you  
will store the fax numbers.  
Press OK.  
d Press a or b to choose the 2-digit  
Speed Dial location where you want to  
store the Group.  
Press OK.  
e If you want to change the Group name,  
press a or b to choose  
Change Group Name and press OK.  
Then enter the new Group name and  
press OK.  
f Press a or b to choose Add Number.  
Press OK.  
21  
         
Chapter 5  
Changing a Group name  
5
Deleting a Group  
5
a Press (Speed Dial).  
a Press (Speed Dial).  
b Press a or b to choose Setup Groups.  
Press OK.  
b Press a or b to choose Setup Groups.  
Press OK.  
c Press a or b to choose the Group name  
you want to change.  
c Press a or b to choose the Group you  
want to delete.  
Press OK.  
Press OK.  
d Press a or b to choose  
Change Group Name.  
Press OK.  
d Press a or b to choose Delete.  
Press OK.  
Press 1 to confirm.  
e Press Stop/Exit.  
Note  
How to change the stored name or  
number:  
Deleting a number from a Group  
5
If you want to change a character, press  
d or c to position the cursor under the  
character you want to change, and then  
press Clear. Re-enter the character.  
a Press (Speed Dial).  
b Press a or b to choose Setup Groups.  
Press OK.  
e Enter the new name (up to 16  
characters) using the dial pad.  
(uuBasic User’s Guide: Entering Text)  
Press OK.  
c Press a or b to choose the Group you  
want to change.  
Press OK.  
(For example, type NEW CLIENTS.)  
d Press a or b to choose the number you  
want to delete.  
f Press a or b to choose Complete.  
Press OK.  
Press OK.  
Press 1 to confirm.  
g Press Stop/Exit.  
e Press a or b to choose Complete.  
Press OK.  
f Press Stop/Exit.  
22  
   
Printing reports  
6
6
e Press a or b to choose an interval.  
Fax reports  
6
Press OK.  
If you choose Every 50 Faxes, go to  
step h.  
Use the Menu keys to set up the  
Transmission Verification Report and the  
Journal Period.  
6, 12, 24 hours, 2 or 7 days  
The machine will print the report at  
the chosen time and then erase all  
jobs from its memory. If the  
Transmission Verification  
Report  
6
machine's memory becomes full with  
200 jobs before the time you chose  
has passed, the machine will print  
the Journal early and then erase all  
jobs from the memory. If you want an  
extra report before it is due to print,  
you can print it without erasing the  
jobs from the memory.  
You can use the Transmission Verification  
Report as proof that you sent a fax.  
(uuBasic User’s Guide: Transmission  
Verification Report)  
6
Fax Journal (activity report)  
6
Every 50 Faxes  
You can set the machine to print a journal at  
specific intervals (every 50 faxes, 6, 12 or  
24 hours, 2 or 7 days). If you set the interval  
to Off, you can still print the report by  
following the steps in How to print a report  
uu page 24. The factory setting is  
The machine will print the Journal  
when the machine has stored  
50 jobs.  
f Enter the time to start printing in 24-hour  
format.  
Press OK.  
Every 50 Faxes.  
(For example: enter 19:45 for 7:45 PM.)  
a Press Menu.  
b Press a or b to choose Fax.  
Press OK.  
Note  
When you set 12h Clock in the  
Date&Time setting in Initial Setup,  
enter the time in 12-hour format.  
c Press a or b to choose  
Report Setting.  
Press OK.  
g If you chose Every 7 Days in step e,  
press a or b to display the days of the  
week. Then choose the day you want to  
be the first day of the 7-day countdown.  
Press OK.  
d Press a or b to choose  
Journal Period.  
Press OK.  
h Press Stop/Exit.  
23  
           
Chapter 6  
How to print a report  
6
Reports  
6
The following reports are available:  
a Press Menu.  
Transmission  
b Press a or b to choose  
Print Reports.  
Press OK.  
Prints a Transmission Verification Report  
for your last transmission.  
Quick Dial  
c Press a or b to choose the report you  
Lists names and numbers stored in the  
Speed Dial memory, in alphabetical or  
numerical order.  
want.  
Press OK.  
d (Quick Dial Only) Press a or b to choose  
Alphabetical Order or  
Numerical Order.  
Fax Journal  
Lists information about the last incoming  
and outgoing faxes.  
(TX: Transmit.) (RX: Receive.)  
Press OK.  
e Press Black Start.  
f Press Stop/Exit.  
User Settings  
Lists your settings.  
Network Config  
Lists your Network settings.  
WLAN Report  
Prints the result of the WLAN connection.  
Caller ID hist.  
Lists the available Caller ID information  
about the last 30 received faxes and  
telephone calls.  
24  
           
Making copies  
7
7
Changing copy quality  
7
Copy settings  
7
You can choose from a range of quality. The  
factory setting is Normal.  
You can change the copy settings temporarily  
for the next copy.  
Fast  
These settings are temporary. The machine  
returns to its default settings 1 minute after  
copying unless you have set the Mode Timer  
to 30 seconds or less. (See Mode Timer  
Fast copy speed and lowest amount of ink  
used. Use to save time printing  
documents to be proof-read, large  
documents or many copies.  
To change a setting, press COPY and then  
press a or b to scroll through the copy  
settings. When the setting you want is  
highlighted, press OK.  
Normal  
Normal is the recommended mode for  
ordinary printouts. This produces good  
copy quality with good copy speed.  
When you are finished choosing settings,  
press Black Start or Color Start.  
Best  
7
Use Best mode to copy precise images  
such as photographs. This provides the  
highest resolution and slowest speed.  
Note  
You can save some of the settings that  
you use most often by setting them as  
default. These settings will stay until you  
change them again. (See Setting your  
a Press  
(COPY).  
b Load your document.  
c Enter the number of copies you want.  
Stop copying  
7
d Press a or b to choose Quality.  
Press OK.  
To stop copying, press Stop/Exit.  
e Press a or b to choose Fast, Normal or  
Best.  
Press OK.  
f If you do not want to change additional  
settings, press Black Start or  
Color Start.  
25  
       
Chapter 7  
Enlarging or reducing the  
copied image  
198% 4"x6"iA4  
186% 4"x6"iLTR  
104% EXEiLTR  
100%  
7
You can choose an enlargement or reduction  
ratio. If you choose Fit to Page, your  
machine will adjust the size automatically to  
the paper size you set.  
97% LTRiA4  
93% A4iLTR  
85% LTRiEXE  
83% LGLiA4  
a Press  
(COPY).  
78% LGLiLTR  
46% LTRi4"x6"  
Fit to Page  
Custom(25-400%)  
b Load your document.  
c Enter the number of copies you want.  
d Press a or b to choose  
Enlarge/Reduce.  
Press OK.  
g If you do not want to change additional  
settings, press Black Start or  
Color Start.  
e Press a or b to choose 100%, Enlarge,  
Reduce, Fit to Page or  
Custom(25-400%).  
Note  
Page Layout is not available with  
Enlarge/Reduce.  
f Do one of the following:  
If you chose Enlarge or Reduce,  
press OK and press a or b to choose  
the enlargement or reduction ratio  
you want.  
Page Layout and Sort are not  
available with Fit to Page.  
Fit to Page does not work properly  
when the document on the scanner glass  
is skewed more than 3 degrees. Using the  
document guidelines on the left and top,  
place your document in the upper left  
hand corner, with the document face down  
on the scanner glass.  
Press OK.  
If you chose Custom(25-400%),  
press OK and then enter an  
enlargement or reduction ratio from  
25% to 400%.  
Press OK.  
Fit to Page is not available when  
If you chose 100% or Fit to Page,  
press OK. Go to step g.  
using the ADF.  
26  
   
Making copies  
e Press a or b to choose Off(1in1),  
2in1(P), 2in1(L), 4in1(P),  
4in1(L), Poster (2x1),  
Poster (2x2), Poster (3x3) or  
2in1 (ID) 1.  
Making N in 1 copies or a  
poster (Page Layout)  
7
The N in 1 copy feature can help you save  
paper by letting you copy two or four pages  
onto one printed page.  
Press OK.  
1
For details about 2 in 1 (ID), see 2 in 1 ID Copy  
You can also produce a poster. When you  
use the poster feature your machine divides  
your document into sections, then enlarges  
the sections so you can assemble them into a  
poster. If you want to print a poster, use the  
scanner glass.  
f If you do not want to change additional  
settings, press Black Start or  
Color Start to scan the page.  
If you placed the document in the ADF  
or are making a poster, the machine  
scans the pages and starts printing.  
IMPORTANT  
• Make sure the paper size is set to Letter,  
A4 or Executive.  
If you are using the scanner glass, go  
to step g.  
• Poster copy is not available for Executive  
size paper.  
g After the machine scans the page,  
press 1 to scan the next page.  
7
• If you are producing multiple color copies,  
N in 1 copy is not available.  
h Place the next page on the scanner  
glass.  
Press OK.  
(P) means Portrait and (L) means  
Landscape.  
• Poster copy is not available when using  
transparencies.  
i Repeat steps g and h for each page of  
the layout.  
j After all the pages have been scanned,  
press 2 to finish.  
Note  
Sort and Enlarge/Reduce are not  
available with Page Layout.  
a Press  
(COPY).  
b Load your document.  
c Enter the number of copies you want.  
d Press a or b to choose Page Layout.  
Press OK.  
27  
       
Chapter 7  
Place the document face down in the  
direction shown below:  
Poster (3x3)  
2in1(P)  
2in1(L)  
4in1(P)  
2 in 1 ID Copy  
7
You can copy both sides of your identification  
card onto one page, keeping the original card  
size. Make sure the paper size is set to Letter  
or A4.  
4in1(L)  
Note  
You can copy an identification card to the  
extent permitted under applicable laws.  
(uuProduct Safety Guide: Legal  
limitations for copying)  
Poster (2x1)  
a Press  
(COPY).  
b Place your identification card face down  
at the left corner of the scanner glass.  
Poster (2x2)  
1
1
0.12 in. (3 mm) or greater (top, left)  
c Enter the number of copies you want.  
28  
   
Making copies  
d Press a or b to choose Page Layout.  
Press OK.  
Adjusting Density  
7
You can adjust the copy density to make  
copies darker or lighter.  
e Press a or b to choose 2in1 (ID).  
Press OK.  
a Press  
(COPY).  
f Press Black Start or Color Start.  
The machine starts scanning the first  
page.  
b Load your document.  
c Enter the number of copies you want.  
g After the machine has scanned one  
side, press 1. Turn over the  
d Press a or b to choose Density.  
Press OK.  
identification card and press OK to scan  
the other side.  
e Press c to make the copy darker or  
press d to make the copy lighter.  
Press OK.  
Note  
Sort and Enlarge/Reduce are not  
available with 2in1 (ID).  
f If you do not want to change additional  
settings, press Black Start or  
Color Start.  
• If you are producing multiple color copies,  
2 in 1 (ID) copy is not available.  
7
Sorting copies using the ADF  
7
Setting your changes as the  
new default  
7
You can sort multiple copies. Pages will be  
stacked in the order 321, 321, 321, and so on.  
You can save the settings for the copy  
options you use most often by setting them as  
the default, such as Quality,  
a Press  
(COPY).  
Enlarge/Reduce, Density and  
Page Layout. These settings will stay until  
you change them again.  
b Load your document.  
c Enter the number of copies you want.  
d Press a or b to choose Stack/Sort.  
Press OK.  
a Press  
(COPY).  
b Press a or b to choose your new setting.  
Press OK.  
e Press a or b to choose Sort.  
Press OK.  
Repeat this step for each setting you  
want to change.  
f If you do not want to change additional  
settings, press Black Start or  
Color Start.  
c After changing the last setting, press  
a or b to choose Set New Default.  
Press OK.  
Note  
d Press 1 to choose Yes.  
e Press Stop/Exit.  
Fit to Page and Page Layout are  
not available with Sort.  
29  
       
Chapter 7  
Restoring all settings to the  
factory settings  
7
You can restore the copy settings that you  
have changed to the factory settings, such as  
Quality, Enlarge/Reduce, Density,  
and Page Layout.  
a Press  
(COPY).  
b Press a or b to choose  
Factory Reset.  
Press OK.  
c Press 1 to choose Yes.  
d Press Stop/Exit.  
30  
 
Routine maintenance  
A
A
b Wipe the outside of the machine with a  
dry, soft lint-free cloth to remove dust.  
Cleaning and checking  
the machine  
A
Cleaning the outside of the  
machine  
A
Clean the outside of the machine as  
follows:  
IMPORTANT  
• Use neutral detergents. Cleaning with  
volatile liquids such as thinner or benzine  
will damage the outside surface of the  
machine.  
c Lift the output paper tray cover and  
remove anything that is stuck inside the  
paper tray.  
• DO NOT use cleaning materials that  
contain ammonia.  
d Wipe the inside and outside of the paper  
tray with a dry, soft lint-free cloth to  
remove dust.  
A
• DO NOT use isopropyl alcohol to remove  
dirt from the control panel. It may crack the  
panel.  
a Pull the paper tray (1) completely out of  
the machine.  
1
e Close the output paper tray cover and  
put the paper tray firmly back in the  
machine.  
31  
     
Cleaning the machine’s  
printer platen  
Cleaning the paper pick-up  
rollers  
A
A
a Unplug the machine from the AC power  
WARNING  
outlet.  
b Pull the paper tray completely out of the  
machine.  
Be sure to unplug the machine from the AC  
power outlet before cleaning the printer  
platen to avoid an electrical shock.  
Note  
If the machine starts to multi-feed the last  
few sheets of paper in the tray, clean the  
Base Pad (1) with a soft lint-free cloth  
moistened with water.  
a Using both hands, grasp the plastic tabs  
on both side of the machine to lift the  
scanner cover into the open position.  
After cleaning, wipe the pad with a dry,  
soft lint-free cloth to remove all moisture.  
b Clean the machine’s printer platen (1)  
and the area around it, wiping off any  
scattered ink with a dry, soft lint-free  
cloth.  
1
1
c Using both hands, grasp the plastic tabs  
on both sides of the machine and gently  
close the scanner cover.  
d Re-connect the power cord.  
32  
   
Routine maintenance  
c Open the Jam Clear Cover (1) at the  
Checking the ink volume  
A
back of the machine.  
Although an ink volume icon appears on the  
LCD, you can use the Menu key to see a  
large graph showing the ink that is left in each  
cartridge.  
a Press Menu.  
b Press a or b to choose Ink.  
Press OK.  
c Press a or b to choose Ink Volume.  
Press OK.  
1
The LCD shows the ink volume.  
d Press Stop/Exit.  
d Clean the Paper Pick-up Rollers (1) with  
a soft lint-free cloth moistened with  
water.  
Note  
You can check the ink volume from your  
computer.  
uuSoftware User’s Guide: Printing  
(Windows®)  
uuSoftware User’s Guide: Printing and  
Faxing (Macintosh)  
Slowly turn the rollers so that the whole  
surface is cleaned.  
After cleaning, wipe the rollers with a  
dry, soft lint-free cloth to remove all  
moisture.  
A
1
e Close the Jam Clear Cover.  
Make sure the cover is closed  
completely.  
f Put the paper tray firmly back in the  
machine.  
g Re-connect the power cord.  
33  
 
Packing and shipping  
the machine  
IMPORTANT  
• Make sure the plastic tab on the right side  
of the orange protective part (1) clicks  
securely into place (2).  
A
When you transport the machine, use the  
packing materials that came with your  
machine. If you do not pack the machine  
properly, any damage that may occur in  
transit may not be covered by your warranty.  
IMPORTANT  
It is important to allow the machine to  
“park” the print head after a print job.  
Listen carefully to the machine before  
unplugging it to make sure that all  
mechanical noise has stopped. Not  
allowing the machine to finish this parking  
process may lead to print problems and  
possible damage to the print head.  
1
2
• If you are not able to find the orange  
protective part, ship the machine without  
it. DO NOT install the ink cartridges as an  
alternative before shipping.  
a Open the ink cartridge cover.  
d Lift the machine from the front and hook  
the tab of the orange protective part into  
the keyed opening (1) on the bottom of  
the paper tray. Then latch the protective  
part over the raised portion of the paper  
tray (2).  
b Press the ink release levers to release  
the ink cartridges and then take out the  
ink cartridges. (uuBasic User’s Guide:  
Replacing the ink cartridges)  
c Install the orange protective part and  
then close the ink cartridge cover.  
2
1
34  
 
Routine maintenance  
e Unplug the machine from the telephone  
wall jack and take the telephone line  
cord out of the machine.  
i Wrap the ink cartridges in the bag, then  
tape the bag on to the paper tray.  
f Unplug the machine from the AC power  
outlet.  
g Using both hands, use the plastic tabs  
on both sides of the machine to lift the  
scanner cover into the open position.  
Then unplug the interface cable from the  
machine, if it is connected.  
h Using both hands, grasp the plastic tabs  
on both sides of the machine and gently  
close the scanner cover.  
j Wrap the machine in the bag.  
A
35  
k Pack the machine and the printed  
materials in the original carton with the  
original packing material as shown  
below.  
Note  
If you are returning your machine to  
Brother as part of the Exchange Service,  
pack only the machine. Keep all separate  
parts and printed materials to use with  
your “Exchange” machine.  
l Close the carton and tape it shut.  
36  
Glossary  
B
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of  
these features depends on the model you purchased.  
ADF (automatic document feeder)  
Communication error (Comm. Error)  
The document can be placed in the ADF  
and scanned one page at a time  
automatically.  
An error during fax sending or receiving,  
usually caused by line noise or static.  
Compatibility group  
Auto Reduction  
The ability of one fax unit to communicate  
with another. Compatibility is assured  
between ITU-T Groups.  
Reduces the size of incoming faxes.  
Automatic Redial  
Contrast  
A feature that enables your machine to  
redial the last fax number after five  
minutes if the fax did not go through  
because the line was busy.  
Setting to compensate for dark or light  
documents, by making faxes or copies of  
dark documents lighter and light  
documents darker.  
Beeper Volume  
Density  
Volume setting for the beep when you  
press a key or make an error.  
Changing the Density makes the whole  
image lighter or darker.  
Brightness  
Distinctive Ring  
Changing the Brightness makes the whole  
image lighter or darker.  
A subscriber service purchased from the  
telephone company that gives you  
another telephone number on an existing  
telephone line. The Brother machine uses  
the new number to simulate a dedicated  
fax line.  
B
Broadcasting  
The ability to send the same fax message  
to more than one location.  
Caller ID  
A service purchased from the telephone  
company that lets you see the number (or  
name) of the party calling you.  
Dual Access  
Your machine can scan outgoing faxes or  
scheduled jobs into memory at the same  
time it is sending a fax from memory or  
receiving or printing an incoming fax.  
CNG tones  
The special tones (beeps) sent by fax  
machines during automatic transmission  
to tell the receiving machine that a fax  
machine is calling.  
Easy Receive  
Enables your machine to respond to CNG  
tones if you interrupt a fax call by  
answering it.  
Coding method  
Method of coding the information  
contained in the document. All fax  
machines must use a minimum standard  
of Modified Huffman (MH). Your machine  
is capable of greater compression  
methods, Modified Read (MR), Modified  
Modified Read (MMR) and JPEG, if the  
receiving machine has the same  
capability.  
ECM (Error Correction Mode)  
Detects errors during fax transmission  
and resends the pages of the fax that had  
an error.  
Extension telephone  
A telephone using the same line as your  
fax but plugged into a separate wall jack.  
37  
 
External telephone  
Journal Period  
A telephone that is plugged into the  
EXT. jack of your machine.  
The pre-programmed time period  
between automatically printed Fax  
Journal Reports. You can print the Fax  
Journal on demand without interrupting  
the cycle.  
F/T Ring Time  
The length of time that the Brother  
machine rings (when the Receive Mode  
setting is Fax/Tel) to notify you to pick up  
a voice call that it answered.  
LCD (Liquid Crystal Display)  
The LCD screen on the machine that  
shows interactive messages during On-  
Screen Programming and shows the date  
and time when the machine is idle.  
Fax Journal  
Lists information about the last 200  
incoming and outgoing faxes. TX means  
Transmit. RX means Receive.  
Manual fax  
You can press Hook to hear the receiving  
fax machine answer before you press  
Black Start or Color Start to begin  
sending.  
Fax Receive Code  
Press this code (l 5 1) when you answer  
a fax call on an extension or external  
telephone.  
Menu mode  
Fax tones  
Programming mode for changing your  
machine's settings.  
The signals sent by sending and receiving  
fax machines while communicating  
information.  
OCR (optical character recognition)  
ScanSoft™ PaperPort™12SE with OCR  
or Presto! PageManager software  
application converts an image of text to  
text you can edit.  
Fax/Tel  
You can receive faxes and telephone  
calls. Do not use this mode if you are  
using a telephone answering device  
(TAD).  
Overseas Mode  
Makes temporary changes to the fax  
tones to accommodate noise and static on  
overseas telephone lines.  
Fine resolution  
Resolution is 203 196 dpi. It is used for  
small print and graphs.  
Pause  
Gray Scale  
Allows you to place a 3.5 second delay in  
the dialing sequence while you are dialing  
using the dial pad or while you are storing  
Speed Dial numbers. Press the  
The shades of gray available for copying,  
scanning and faxing photographs.  
Group number  
Redial/Pause key on the control panel as  
many times as needed for longer pauses.  
A combination of Speed Dial numbers that  
are stored in a Speed Dial location for  
Broadcasting.  
Photo resolution (B&W only)  
Innobella™  
A resolution setting that uses varying  
shades of gray for the best representation  
of photographs.  
Innobella™ is a range of genuine  
consumables offered by Brother. For best  
quality results Brother recommends  
Innobella™ Ink and Paper.  
Pulse (Canada only)  
A form of rotary dialing on a telephone  
line.  
38  
Glossary  
Quick Dial List  
TAD (telephone answering device)  
A listing of names and numbers stored in  
Speed Dial memory, in numerical order.  
You can connect an external telephone  
answering device or answering machine  
to the EXT. jack of your machine.  
Real Time Transmission  
Telephone Answer Code  
(For Fax/Tel mode only)  
When memory is full, you can send faxes  
in real time.  
When the machine answers a voice call, it  
pseudo/double-rings. You can pick up at  
an extension telephone by pressing this  
code (# 5 1).  
Remaining jobs  
You can check which jobs are waiting in  
memory and cancel jobs individually.  
Resolution  
Temporary settings  
The number of vertical and horizontal lines  
per inch. See: Standard, Fine, Super Fine  
and Photo.  
You can choose certain options for each  
fax transmission and copy without  
changing the default settings.  
Ring Delay  
Tone  
The number of rings before the machine  
answers in Fax Only and Fax/Tel  
modes.  
A form of dialing on the telephone line  
used for touch-tone telephones.  
Transmission  
Ring Volume  
The process of sending faxes over the  
phone lines from your machine to the  
receiving fax machine.  
Volume setting for the machine's ring.  
Scanning  
The process of sending an electronic  
image of a paper document into your  
computer.  
Transmission Verification Report  
B
A listing for the last fax sent, that shows its  
date, time and number.  
Search  
User Settings  
A numerical or alphabetical electronic  
listing of stored Speed Dial and Group  
numbers.  
A printed report that shows the current  
settings of the machine.  
WLAN Report  
Speed Dial  
A printed report that shows the result of  
the WLAN Connection.  
A pre-programmed number for easy  
dialing.  
Standard resolution  
203 98 dpi (black & white).  
203 196 dpi (color). It is used for regular  
sized text and the quickest transmission.  
Station ID  
The stored information that appears on  
the top of faxed pages. It includes the  
sender's name and fax number.  
Super Fine resolution (B&W)  
203 392 dpi. Best for very small print  
and line art.  
39  
Index  
C
Numerics  
D
Dialing  
access codes and credit card  
Groups (Broadcasting) ......................... 11  
A
Access codes, storing and dialing ............19  
Apple Macintosh  
See Software User's Guide.  
B
F
setting up Groups for ............................21  
Fax, from PC  
See Software User's Guide.  
Fax, stand-alone  
receiving  
C
at end of conversation ....................... 14  
out of paper reception ....................... 14  
reducing to fit on paper ..................... 14  
at end of conversation ....................... 10  
canceling from memory ..................... 13  
from memory (Dual Access) .............. 10  
Real Time Transmission .................... 12  
return to factory setting ....................... 9  
Caller ID History report .........................24  
Setting up your area code .....................16  
Canceling  
Cleaning  
paper pick-up rollers .............................32  
Connecting  
two-line external TAD or telephone .......17  
ControlCenter  
See Software User's Guide.  
Copy  
G
Groups for Broadcasting ......................... 21  
I
Ink cartridges  
40  
 
J
P
Jacks  
Packing and shipping the machine .......... 34  
PaperPort™12SE with OCR  
See Software User's Guide. See also Help  
in the PaperPort™12SE application.  
Presto! PageManager  
See Software User's Guide. See also Help  
in the Presto! PageManager application.  
Print  
Printing  
Convert to RJ11 jack triplex adapter .....17  
EXT  
L
See Software User's Guide.  
M
Macintosh  
See Software User's Guide.  
Manual  
Q
Quick Dial  
Mode, entering  
Access codes and credit card  
Group dial  
N
setting up Groups for  
Network  
Printing  
See Network User's Guide.  
Scanning  
Speed Dial  
setting up from Caller ID history ........ 20  
setting up from outgoing calls ........... 20  
C
See Software User's Guide.  
O
R
Outgoing Call  
Reducing  
Caller ID History Report ....................... 24  
Network Configuration .......................... 24  
Transmission Verification ...............23, 24  
Resolution  
41  
S
Scanning  
See Software User's Guide.  
Speed Dial  
setting up from Caller ID history ............20  
setting up from outgoing calls ...............20  
T
TAD (telephone answering device),  
Telephone line  
two-line telephone system ....................16  
Troubleshooting  
Two-line telephone system ......................16  
TX Lock  
V
Volume, setting  
W
Warranties are in the box  
Windows®  
See Software User's Guide.  
Wireless Network  
See Quick Setup Guide and Network  
User's Guide.  
42  
Brother International Corporation  
100 Somerset Corporate Boulevard  
P.O. Box 6911  
Bridgewater, NJ 08807-0911 USA  
Brother International Corporation (Canada) Ltd.  
1 rue Hôtel de Ville,  
Dollard-des-Ormeaux, QC, Canada H9B 3H6  
Visit us on the World Wide Web  
These machines are approved for use in the country of purchase only. Local Brother companies  
or their dealers will only support machines purchased in their own countries.  

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