Copyright information
Warranty
© Copyright Hewlett-Packard Company 2001
The information contained in this document is subject to change
without notice.
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consequential, or other damage alleged in connection with the
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Front panel and accessories comparisons
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Front panel and accessories comparisons
The following tables provide information about the HP Scanjet 4400c
series and 5400c series scanners, including descriptions of the
buttons available on the front panels and the accessories you can use
with these scanners.
To find information about your scanner, see the following tables:
"HP Scanjet 4400c scanner" on page 4.
"HP Scanjet 4470c scanner" on page 5.
"HP Scanjet 5400c scanner" on page 6.
"HP Scanjet 5470c scanner" on page 7.
"HP Scanjet 5490c scanner" on page 9.
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Front panel and accessories comparisons
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HP Scanjet 4400c scanner
Supported
Included on scanner
or in box
Feature
a
accessory
HP Scanjet Transparency Adapter
(XPA)
Supported
Included on scanner
or in box
Feature
a
accessory
Copy button
a. Supported accessories include accessories that are not boxed with the
scanner, but can be purchased separately.
Photo Reprint button
Scan To button
E-mail button
Power Save button
USB cable
Parallel cable
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Front panel and accessories comparisons
5
HP Scanjet 4470c scanner
Supported
Included on scanner
or in box
Supported
Included on scanner
or in box
Feature
Feature
a
a
accessory
accessory
More options button
Copy button
Color/black & white copy button and
select number of copies buttons
Cancel button
Two-digit LCD
USB cable
Photo Reprint button
Scan To button
Parallel cable
E-mail button
HP Scanjet Transparency Adapter
(XPA)
Share-to-Web button
Power Save button
a. Supported accessories include accessories that are not boxed with the
scanner, but can be purchased separately.
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Front panel and accessories comparisons
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HP Scanjet 5400c scanner
Supported
Included on scanner
or in box
Supported
Included on scanner
or in box
Feature
Feature
a
a
accessory
accessory
Cancel button
Copy button
Color/black & white copy button and
select number of copies buttons
Two-digit LCD
Scanner lock
Photo Reprint button
Scan To button
USB cable
Parallel cable
E-mail button
HP Scanjet Transparency Adapter
(XPA)
Share-to-Web button
Power Save button
More options button
HP Scanjet Automatic Document
Feeder (ADF)
a. Supported accessories include accessories that are not boxed with the
scanner, but can be purchased separately.
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Front panel and accessories comparisons
7
HP Scanjet 5470c scanner
Supported
Included on scanner
or in box
Supported
Included on scanner
or in box
Feature
Feature
a
a
accessory
accessory
Power Save button
Copy button
More options button
Cancel button
Color/black & white copy button and
select number of copies buttons
Photo Reprint button
Scan To button
16-character LCD
Scanner lock
Select Destination button
E-mail button
USB cable
Parallel cable
Share-to-Web button
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Front panel and accessories comparisons
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Supported
Included on scanner
or in box
Feature
a
accessory
HP Scanjet Transparency Adapter
(XPA)
HP Scanjet Automatic Document
Feeder (ADF)
a. Supported accessories include accessories that are not boxed with the
scanner, but can be purchased separately.
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Front panel and accessories comparisons
9
HP Scanjet 5490c scanner
Supported
Included on scanner
or in box
Supported
Included on scanner
or in box
Feature
Feature
a
a
accessory
accessory
Power Save button
Copy button
More options button
Cancel button
Color/black & white copy button and
select number of copies buttons
Photo Reprint button
Scan To button
16-character LCD
Scanner lock
Select Destination button
E-mail button
USB cable
Parallel cable
Share-to-Web button
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Front panel and accessories comparisons
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Supported
Included on scanner
or in box
Feature
a
accessory
HP Scanjet Transparency Adapter
(XPA)
HP Scanjet Automatic Document
Feeder (ADF)
a. Supported accessories include accessories that are not boxed with the
scanner, but can be purchased separately.
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Changing settings for buttons . . . . . . . . . . . . . . . . . . . . . .34
List of options for scanner buttons . . . . . . . . . . . . . . . . .35
Front panel and accessories comparisons
HP Scanjet 4400c scanner . . . . . . . . . . . . . . . . . . . . . . . .4
HP Scanjet 4470c scanner . . . . . . . . . . . . . . . . . . . . . . . .5
HP Scanjet 5400c scanner . . . . . . . . . . . . . . . . . . . . . . . .6
HP Scanjet 5470c scanner . . . . . . . . . . . . . . . . . . . . . . . .7
HP Scanjet 5490c scanner . . . . . . . . . . . . . . . . . . . . . . . .9
3 Scanning from HP Precisionscan Pro
Overview of the HP Precisionscan Pro software . . . . . . . . . .39
Starting the HP Precisionscan Pro software . . . . . . . . . . .40
Finding help for using the software . . . . . . . . . . . . . . . .40
Performing a new scan . . . . . . . . . . . . . . . . . . . . . . . . . .41
Cropping or selecting an area for final scan . . . . . . . . . . . .42
Getting a closer look (zooming) . . . . . . . . . . . . . . . . . . . .43
Selecting output type . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Making optional adjustments, basic. . . . . . . . . . . . . . . . . .45
Resizing (output dimensions) . . . . . . . . . . . . . . . . . . . .45
Changing resolution . . . . . . . . . . . . . . . . . . . . . . . . .46
Changing contrast. . . . . . . . . . . . . . . . . . . . . . . . . . .46
Rotating an image. . . . . . . . . . . . . . . . . . . . . . . . . . .47
Mirroring (reversing) an image. . . . . . . . . . . . . . . . . . .47
Sharpening an image . . . . . . . . . . . . . . . . . . . . . . . .48
Resetting all adjustments . . . . . . . . . . . . . . . . . . . . . .48
Making optional adjustments, advanced. . . . . . . . . . . . . . .49
Inverting the image . . . . . . . . . . . . . . . . . . . . . . . . . .49
Changing highlights . . . . . . . . . . . . . . . . . . . . . . . . .51
Changing shadows . . . . . . . . . . . . . . . . . . . . . . . . .52
Checking for clipped areas. . . . . . . . . . . . . . . . . . . . .53
Setting pixel output levels . . . . . . . . . . . . . . . . . . . . . .54
Viewing RGB values and pixels . . . . . . . . . . . . . . . . . .55
About the histogram. . . . . . . . . . . . . . . . . . . . . . . . . .56
Changing the hue . . . . . . . . . . . . . . . . . . . . . . . . . . .56
Changing the saturation . . . . . . . . . . . . . . . . . . . . . . .57
Changing the black and white threshold . . . . . . . . . . . .58
1 Getting started
Printing this information . . . . . . . . . . . . . . . . . . . . . . . . . .13
Viewing the product tour . . . . . . . . . . . . . . . . . . . . . . . . .13
Where do I start? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Using the scanner buttons . . . . . . . . . . . . . . . . . . . . . .14
Using the HP Precisionscan Pro software . . . . . . . . . . . .14
Using another program . . . . . . . . . . . . . . . . . . . . . . .14
Using the HP Scanjet Copy Utility . . . . . . . . . . . . . . . .14
Selecting and preparing items. . . . . . . . . . . . . . . . . . . . . .15
Items for the scanner glass . . . . . . . . . . . . . . . . . . . .15
Items for the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Items for the XPA . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Completing your first scan . . . . . . . . . . . . . . . . . . . . . . . .17
2 Scanning from scanner buttons
Overview of scanner buttons. . . . . . . . . . . . . . . . . . . . . . .24
Scanning quickly with scanner buttons . . . . . . . . . . . . . . . .26
Scanning to the HP Precisionscan Pro software . . . . . . . .26
Scanning to another program . . . . . . . . . . . . . . . . . . .27
Sending a scan to a website. . . . . . . . . . . . . . . . . . . .28
Scanning for photo reprints . . . . . . . . . . . . . . . . . . . . .29
Sending a scan using e-mail . . . . . . . . . . . . . . . . . . . .30
Printing copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
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Setting which colors become black or white in
5 Troubleshooting and maintaining
black & white bitmaps . . . . . . . . . . . . . . . . . . . . .59
Descreening images . . . . . . . . . . . . . . . . . . . . . . . . .60
Resetting all adjustments . . . . . . . . . . . . . . . . . . . . . . .60
Completing the final scan. . . . . . . . . . . . . . . . . . . . . . . . .61
Sending to a program . . . . . . . . . . . . . . . . . . . . . . . .61
Returning the image to a TWAIN program. . . . . . . . . . .62
Saving to a file . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Placing a scan on a website . . . . . . . . . . . . . . . . . . . .64
Setting the scanned image as wallpaper . . . . . . . . . . . .65
Copying and pasting into another program . . . . . . . . . .65
Dragging-and-dropping into another program. . . . . . . . .65
Dragging-and-dropping to the Windows Desktop
or a folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Scanning to CD . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Other features and tips . . . . . . . . . . . . . . . . . . . . . . . . . .67
Tips for best image quality . . . . . . . . . . . . . . . . . . . . .67
Saving settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Setting preferences . . . . . . . . . . . . . . . . . . . . . . . . . .68
Scanning from other programs (TWAIN) . . . . . . . . . . . .71
Scanning from other programs (WIA) . . . . . . . . . . . . . .72
What to expect from OCR programs . . . . . . . . . . . . . .73
Checking the basics . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Starting troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . .86
Resolving scanner messages. . . . . . . . . . . . . . . . . . . . . . .87
Resolving issues that did not generate messages. . . . . . . . . .87
Resolving image-quality issues. . . . . . . . . . . . . . . . . . . . . .90
Resolving issues with scanned images. . . . . . . . . . . . . .91
Resolving issues with printed copies . . . . . . . . . . . . . . .93
Resolving issues with slides and negatives . . . . . . . . . .95
Resolving issues with editable text . . . . . . . . . . . . . . . . . . .96
Resolving issues sending to destinations . . . . . . . . . . . . . . .97
Resolving issues with accessories. . . . . . . . . . . . . . . . . . .100
Resolving issues with the XPA. . . . . . . . . . . . . . . . . . .100
Resolving issues with the ADF . . . . . . . . . . . . . . . . . .101
Clearing jams from the ADF . . . . . . . . . . . . . . . . . . . . .102
Cleaning and maintaining . . . . . . . . . . . . . . . . . . . . . . .105
Cleaning the scanner glass. . . . . . . . . . . . . . . . . . . .105
Cleaning the XPA . . . . . . . . . . . . . . . . . . . . . . . . . .106
Cleaning the ADF glass . . . . . . . . . . . . . . . . . . . . . .106
Uninstalling the software . . . . . . . . . . . . . . . . . . . . . . . .107
Other resources, support, and specifications . . . . . . . . . . .107
A Using software commands and controls
4 Using accessories
Using keyboard shortcuts and the menus. . . . . . . . . . . . . .110
Toolbar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113
Adding tools to the toolbar . . . . . . . . . . . . . . . . . . . .114
Info bar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114
Status bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115
Context-sensitive cursors. . . . . . . . . . . . . . . . . . . . . . . . .116
Scanning from the ADF . . . . . . . . . . . . . . . . . . . . . . . . . .76
Scanning from the XPA . . . . . . . . . . . . . . . . . . . . . . . . . .77
Scanning slides . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Scanning negatives . . . . . . . . . . . . . . . . . . . . . . . . .79
Making optional adjustments for slides or negatives. . . . . . . .81
Adjusting midtones for slides or negatives. . . . . . . . . . . .81
Adjusting highlights for slides or negatives . . . . . . . . . . .82
Adjusting shadows for slides or negatives . . . . . . . . . . .82
Viewing RGB values and pixel color . . . . . . . . . . . . . . .83
B Glossary
Index
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Getting started
13
Getting started
This section contains the basics to help you get started with your new
HP Scanjet scanner. From here, you can learn about viewing the
product tour, preparing items before you scan them, and choosing
which scanning method to use.
Viewing the product tour
The product tour is a fast and easy way to explore the capabilities of
the scanner and see some interesting ways you can use the scanner
to meet your needs. The product tour, which only takes three minutes,
begins automatically when you start the HP Precisionscan Pro
software. However, you also have the option of disabling the product
tour and viewing it at another time.
Printing this information
To print this .pdf manual, use the Print command on the File menu.
Print the whole document, or print only the chapters or topics you want
according to their page numbers. See the table of contents for page
numbers of topics.
To view the tour at other times: On the Start menu, point to Programs,
and click HP Precisionscan Pro. Then, on the Help menu, click
Product Tour.
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Using another program
Where do I start?
Start scanning from within another program when:
You can start scanning from one of these places:
Scanner buttons
You want to bring a scanned item into an open program, such as
your word-processing program.
HP Precisionscan Pro software
Another program
The program in which you are working is compliant with TWAIN or
WIA. A program is compliant if a command such as Acquire
Image or From Scanner appears on a menu such as the File
menu. If you are unsure whether your program complies with
TWAIN or WIA standards, or you do not know the command for
inserting a scanned item, see the documentation for the program.
HP Scanjet Copy Utility
Where you start depends on what you want to do with the scan and on
your own preferences.
See "Scanning from other programs (TWAIN)" on page 71.
Using the scanner buttons
If the program is compliant with WIA, see "Scanning from other
programs (WIA)" on page 72.
Use the scanner buttons, which are shortcuts, when you want to:
start at the scanner.
Using the HP Scanjet Copy Utility
scan quickly without making changes.
scan an item using the default settings optimized for the
destination you choose.
Use the HP Scanjet Copy Utility when you need to make standard
copy adjustments, such as reducing or enlarging, or lightening or
darkening. You can also choose a printer other than the default.
See "Scanning from scanner buttons" on page 23.
To start the utility: on the Start menu, point to Programs, point to HP
Scanjet Utilities, and click HP Copy Utility. For help using the utility,
click Help in the utility.
Using the HP Precisionscan Pro software
Use the HP Precisionscan Pro software when you want to:
view or change a scanned image before you send it. Changes
might include resolution, cropping, or resizing.
send to a destination, such as a desktop publishing program, but
there is no button on the scanner for that destination.
See "Scanning from HP Precisionscan Pro" on page 39.
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Getting started
15
Items for the scanner glass
Selecting and preparing items
The scanner glass can scan the widest range of items, including:
paper items
Before placing items in the scanner, follow these guidelines for
selecting and preparing them to prevent damage to the items and the
scanner.
news clippings, receipts, and business cards
CAUTION
Improper placement and scanning can damage the
items and the scanner.
items on all weights of media, including media lighter than 60 g/m2
(16 lb) or heavier than 105 g/m2 (28 lb)
gum-backed paper
multipart forms with carbon pages
old or worn photographs or documents
items containing tears, perforations, punch holes, wrinkles, or curls
flatter three-dimensional items such as fabric, pages in books, and
paper with texture
CAUTION
Avoid placing items with sharp edges on the scanner
glass. Doing so can damage the scanner.
Before placing an item on the scanner glass, make sure the item is free
of wet glue, correction fluid, or other contaminating substances.
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Items for the ADF
Items for the XPA
The HP Scanjet Automatic Document Feeder (ADF), which is a fast,
convenient way to scan multiple-page items, is included or supported
on some scanner models. See "Front panel and accessories
comparisons" on page 3. The ADF accepts items that meet the
following specifications:
The HP Scanjet Transparency Adapter (XPA) is included with some
scanner models or can be ordered. Use the XPA and its templates to
scan:
35 mm photographic negatives
35 mm slides
items on standard Letter-, A4-, and Legal-size media
items consisting of as many as 25 unbound pages
Because these items are easily damaged, handle them only by their
edges.
items ranging in size from 88.9 by 127 mm (3.5 by 5 inches) to
215.9 by 355.6 mm (8.5 by 14 inches)
items ranging in weight from 60 to 90 g/m2 (16 to 24 lb)
items that are square or rectangular and in good condition (not
fragile or worn)
items that are free of tears, perforations, or punch holes
Avoid multipart forms with carbon pages, transparencies, magazine
pages, gum-backed pages, and light “onionskin” pages.
Before placing an item in the ADF, prepare the item by doing the
following:
Remove curls or wrinkles.
Remove staples, paper clips, paper sticky notes, and any other
materials from items.
If your item does not meet these guidelines or you cannot prepare it as
stated, use the scanner glass.
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Getting started
17
2
Place the item face down on the scanner glass and close the lid.
Completing your first scan
This section shows you how to take the same item and scan to print
using the two primary scanning methods:
Scanner buttons
HP Precisionscan Pro software
Before scanning, place the item in the scanner.
To load the item in the scanner
1
Choose an item to scan, such as a page from a magazine.
3
See "To complete your first scan using the scanner buttons" on
page 18.
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To complete your first scan using the scanner buttons
To complete your first scan using the HP Precisionscan Pro software
1
2
Load the item in the scanner. See "To load the item in the scanner"
on page 17.
1
Load the item in the scanner. See "To load the item in the scanner"
on page 17.
On the scanner, press the Copy button (
). The scanner
2
With the item loaded, press the Scan To button (
) on the
and then prints the item to the default printer.
scanner. The scanner scans the item to the HP Precisionscan Pro
software, choosing the best settings for this type of item.
3
When the scanned image appears in the preview window of the
software, draw a selection border around the image or the portion
of the image you want. To do so, click on one corner of the area
you want, and while holding down the mouse button, drag the
cursor to the opposite corner. Release the mouse button to
complete the border.
Selection
border
Copy
3
If the scan does not work, or you have difficulty with this process,
please see "Resolving issues that did not generate messages" on
page 87.
If you have not already scanned using the HP Precisionscan Pro
software, see "To complete your first scan using the HP Precisionscan
Pro software" on page 18.
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Getting started
19
4
Experiment with the image. Change the output type or make other
adjustments.
5
6
When you finish: On the Scan menu, click Print.
Select any printer options you want and click OK. The scanner
performs a final scan including your changes, then prints the
scanned image.
7
If the scan does not work, or you have difficulty with this process,
please see "Resolving issues that did not generate messages" on
page 87.
If you have not already scanned using the scanner buttons, see "To
complete your first scan using the scanner buttons" on page 18.
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How can I reduce the time it takes to scan?
You can reduce the time it takes to scan an item by scanning in black
and white when the original is one of the following:
Frequently asked questions
This section contains answers to some questions users frequently ask
about scanning.
a black-and-white photograph or drawing
a color photo or drawing, but you want a black-and-white image to
appear on the computer screen
What settings does the HP Precisionscan Pro software set
automatically for an item I scan?
contains only text
Based on the scanned item, the software automatically chooses
optimal values for these settings:
Another option is to reduce file size. See "How can I reduce the file
size?" on page 21.
Print color originals as black and white by selecting the Black & White
output type
option on the front panel and pressing the Copy button (
). Or, in
resolution
the HP Precisionscan Pro software, choose the Grayscale or Black &
White output types before your final scan (after the scanner completes
a preview scan). See "Selecting output type" on page 43.
sharpening
exposure (midtones, highlights, and shadows)
color (hue and saturation or black & white threshold)
In the HP Precisionscan Pro software, select the Extend lamp time
out setting on the Scanner tab. When selected, this setting keeps the
scanner lamp and the XPA light source (if connected) on beyond the
default time out period. See "Setting preferences" on page 68.
Usually, the values the software selects provide optimal results.
However, you can change these values in the HP Precisionscan Pro
software.
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Getting started
21
How can I reduce the file size?
What is the difference between zooming and resizing?
To reduce file size:
Use Zoom In to view an area of the scanned image close up. Use
Zoom Out to return to the original view of the image.
Save files using a compressed format, such as TIFF compressed
or JPEG.
The zoom commands do not change the final size of your scan; they
just give you a different view on a monitor. To reduce or enlarge the
size of the final scan, use the Resize command on the Tools menu.
Avoid using the True Color output type unless necessary. This
output type offers exceptional quality for color photos or drawings,
but it also creates large file sizes.
What do I need to know about scanning text?
When you scan an item containing text, you can use the text either as
a scanned image, such as a fax or image archive, or as text you can
edit.
Set the resolution no higher than necessary. Generally, the
resolution the software automatically sets provides the best
balance between image quality and small file size.
For photos, significantly reduce file size by cropping the photo to
select just one area as the final scanned image. Or, resize the
entire photo to smaller dimensions.
To have the optical character recognition (OCR) software make the
text editable automatically and send the text to a supported word-
processing program, press the Scan To button (
). In the HP
Precisionscan Pro software, use the output type of Editable Text
(OCR) or Text & Image. Then, on the Scan menu, click Scan To,
choose your word-processing program, and click Scan.
Should I change the resolution?
The HP Precisionscan Pro software sets the resolution for you based
on the original document attributes. In almost all cases, you get the
best results and the smallest file size using the default resolution.
Tip
Perform a spell-check after you have successfully
scanned your text to a word-processing program.
What is the difference between screen and print quality?
A computer screen usually displays images at 72 to 75 pixels per inch
(PPI). Print resolution is usually higher. Screens also use fewer colors
to display an image. Even if an image looks incorrect on the screen, it
might print the way you want.
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Getting started
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Scanning from scanner buttons
The scanner buttons provide an easy way to scan items directly to
destinations using settings optimized for the destination you choose.
You do not view or change scanned images before they go to the
destination.
To view or change images, scan to the HP Precisionscan Pro software
using the Scan To button (
). For more help viewing or changing
images, see "Overview of the HP Precisionscan Pro software" on
page 39.
Tip
You can change the default settings for some
buttons on the scanner. See "Changing settings for
buttons" on page 34.
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Scanning from scanner buttons
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Overview of scanner buttons
For a list of buttons available on your scanner, see the "Front panel and accessories comparisons" on page 3.
Scan To
Scan to the HP Precisionscan Pro software. View the image or make adjustments, such as changing
resolution or resizing. If your scanner also has a Select Destination button (some models only) next to the
Scan To button, you can select and scan to other programs on your computer.
Select Destination (some models only)
Press this button up or down to choose a program, then press the Scan To button. The Scan To button scans
the item using settings optimized for that destination and sends the scan to that destination.
Share-to-Web (some models only)
Scan a photo and send it to the HP Share-to-Web wizard on your computer. The HP Share-to-Web wizard
uploads the image to a website.
Photo Reprint
Scan a photo and send it to the HP Photo Printing software for printing multiple photos on one page, or for
creating photo album pages.
E-mail
Scan using settings optimized for e-mail. The e-mail program window automatically launches so you can
compose your message. The scanned image becomes a file attachment in the new e-mail message. If you
do not have a supported e-mail program, this button allows you to save the scanned image as an e-mail file.
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25
Copy
Print copies using settings optimized for printing. At the computer, you can click Cancel to choose additional
copy settings in the HP Scanjet Copy Utility before the pages print.
Number of copies (some models only)
Choose the number of copies before pressing Copy. The liquid crystal display (LCD) display shows the
number of copies selected.
Color/Black & White copy (some models only)
Choose the color or black and white setting before pressing Copy to ensure the best settings are used. Only
use color copy if you are printing to a color printer and want a color copy. The light adjacent to the currently
selected choice is lit.
More Options (some models only)
Open the dialog box to change settings, such as output quality, for some buttons on the scanner. If your
scanner does not have this button, change button settings with the HP Scanjet Button Options program on
your computer. See "To change settings for buttons or update destinations" on page 34.
Cancel (some models only)
Cancel a scan while the scanner is in the process of scanning, or cancel a series of scans from the HP
Scanjet Automatic Document Feeder (ADF).
Power Save
Puts the scanner in an energy-conservation mode. The scanner lamp and a small indicator light near the
Power Save button turn off. To use the scanner, press any button on the front panel of the scanner or start a
scan from the computer. The scan begins when the lamp is ready.
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Scanning from scanner buttons
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Scanning to the HP Precisionscan Pro
Scanning quickly with scanner
buttons
software
When you use the Scan To button (
), you send directly to the HP
Precisionscan Pro software. Using the HP Precisionscan Pro software,
you can preview scanned images and make changes to the images
before you send them to a destination or file them.
program, such as your e-mail or word-processing program.
If you are scanning slides or negatives using the HP Scanjet
Transparency Adapter (XPA), you must scan from the HP
Precisionscan Pro software. See "Scanning from the XPA" on
page 77.
To scan to the HP Precisionscan Pro software
Before you begin, make sure no other program name displays in the
scanner’s LCD window or that the LCD window reads Ready. (Some
models only, see "Front panel and accessories comparisons" on
page 3). If another program name displays, press the Select
Destination button (
) up or down until HP Precisionscan is listed
in the scanner’s LCD window.
1
2
Close the HP Scanjet Copy Utility program if it is open on your
computer.
Place the original face down on the scanner glass and close the lid.
To load items in the ADF, see "Scanning from the ADF" on
page 76.
3
4
Press the Scan To button on the front panel of the scanner.
Your computer opens the HP Precisionscan Pro software. A
preview of the scan appears in the Precisionscan Pro software
window.
For more information, see "Scanning from HP Precisionscan Pro" on
page 39.
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27
Note:
For information about updating the destinations for
scanner buttons, see "Changing settings for buttons" on
page 34.
Scanning to another program
the HP Precisionscan Pro software) on the front panel LCD display,
then scan directly to the selected destination.
Tip
If your scanner does not have a Select Destination
button next to the Scan To button, you can scan to
other programs through the HP Precisionscan Pro
software. See "Sending to a program" on page 61.
When you select a program other than HP Precisionscan Pro using the
Select Destination button (
), the scanner will automatically use
settings optimized for the destination you choose. You do not view or
change scanned images before they go to the destination.
To scan directly to another program
1
Close the HP Precisionscan Pro and HP Scanjet Copy Utility
programs if they are open on your computer.
2
Place the original face down on the scanner glass and close the lid.
To load items in the ADF, see "Scanning from the ADF" on
page 76.
3
If your scanner has a Select Destination button next to the Scan To
button (
), press the Select Destination button up or down until
the destination you want to scan to is listed in the scanner’s LCD
window.
4
5
Press the Scan To button on the front panel of the scanner.
The item is scanned using settings optimized for the program you
selected. The program launches and the scan is sent to the
program.
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Scanning from scanner buttons
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To place a scan on a website
Sending a scan to a website
1
Close the HP Precisionscan Pro and HP Scanjet Copy Utility
On some models, you can share images with other people by scanning
directly to the Web with the Share-to-Web button (
know can view photos and other items by visiting your website, which
will have its own address.
programs if they are open on your computer.
). People you
2
Place the original face down on the scanner glass and close the lid.
To load items in the ADF, see "Scanning from the ADF" on
page 76.
3
4
Press the Share- to- Web button on the front panel of the scanner.
The scanner scans the item using settings optimized for the Web.
Your computer opens the HP Share-to-Web wizard.
Follow the instructions on the screen to finish posting the scanned
image to your website.
Tip
If your scanner does not have a Share-to-Web
button, scan to the web using your HP
Precisionscan Pro software. See "Placing a scan on
a website" on page 64.
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29
To view the HP Photo Printing Quick Reference Guide
Scanning for photo reprints
The HP Photo Printing software is available in English only in some
countries. For help in your language, press the Photo Reprint button
on the scanner, click Help, and then click Quick Reference Guide.
You can scan photographs and prepare them for photo reprints by
using the Photo Reprint button (
). Photo reprints optimize the
use of photo paper, allowing you to print multiple photos on one page.
You can also create pages with multiple photographs for projects such
as photo albums.
At the computer, use the HP Photo Printing software provided with
your scanner to arrange photographs, make adjustments, and print
photographs.
To create a photo reprint
1
Close the HP Precisionscan Pro and HP Scanjet Copy Utility
programs if they are open on your computer.
2
3
Place the original face down on the scanner glass and close the lid.
Press the Photo Reprint button on the front panel of the scanner.
The scanner scans the item using settings optimized for
photograph printing. Your computer opens the HP Photo Printing
software.
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Scanning from scanner buttons
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Supported e-mail programs
Sending a scan using e-mail
Supported e-mail programs allow the scanner to scan an item as a file
and attach it to a new e-mail message. If a scanned image
automatically appears as a file attachment in a new e-mail message,
your e-mail program is supported.
When you send e-mail using the E-mail button (
), the scanner
scans the item using default settings optimized for mailing. If you have
a supported e-mail program, the scanned image automatically appears
as a file attachment in a new e-mail message, which you then address
and send. If your e-mail program is not supported, choose E-mail
anyway. The computer prompts you to save the item as a file, and then
the scanner completes the scan. Open your e-mail program and attach
the file to a message as you normally do.
Unsupported e-mail programs
If you are using an unsupported e-mail program, such as the Web-
based program Microsoft Hotmail®, the scanner cannot scan items
directly into an e-mail message. The scanner prompts you to save the
item as a file and then scans the item with settings optimized for
e-mail. (When prompted to save the file, be sure to select the file type
you want.) After saving the image as a file, open an e-mail message
and attach the file as you normally do.
Note:
When prompted to save the file, be sure to select the
file type you want.
To be prompted to save the file, make sure that E-mail File is selected
as the destination in the button options.
Tip
To view the scanned item before you send it, open
the file attachment from the new e-mail message.
See "Changing settings for buttons" on page 34 to check or change
which e-mail program is set as the default, or to set E-mail File as the
default.
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Scanning from scanner buttons
31
6
If you are scanning a document without using an ADF, the
computer may prompt you for another page. Do one of the
following:
To e-mail a scan from the scanner
1
Close the HP Precisionscan Pro and HP Scanjet Copy Utility
programs if they are open on your computer.
If you do not have more pages to scan, click Done.
2
Place the original face down on the scanner glass and close the lid.
To load items in the ADF, see "Scanning from the ADF" on
page 76.
If there are additional pages of this item, load the next page and
click Scan. Repeat until all pages are scanned. Then, click
Done.
3
4
Press the E-mail button on the scanner.
Note:
To turn this feature off, see "To change settings for
buttons or update destinations" on page 34.
If the computer prompts you for the original type, select Photo or
Document. If you need help choosing the original type, see
"Selecting original type for e-mail" on page 32.
7
If you have a supported e-mail program, the scanned image
automatically appears as a file attachment in a new message.
Address the message and send it as you normally do. If you do not
have a supported e-mail program, the computer confirms that the
item is saved to a file. Open your e-mail program and attach the
saved file.
5
If you do not have a supported e-mail program, the computer
name the file, choose a location in which to save it, and click Save.
If the computer prompts you for an attachment file name, enter a
name in the File name box. If you need more help, see "Naming
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Scanning from scanner buttons
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Selecting original type for e-mail
Naming e-mail attachments
If the software prompts you for an original type, you have two choices,
Photo or Document. The scanner will use optimized scan settings for
determine the best original type for your needs:
The computer will prompt you each time for a filename. If you do not
want to be prompted, and you want the scanning software to assign an
attachment name automatically, check the box labeled In the future,
name the file automatically. Do not prompt me.
To turn the attachment name prompt back on, see "Changing settings
for buttons" on page 34.
Select Document if the item contains text or both text and graphics.
This produces a .pdf file.
Save as type displays the file type for the e-mail attachment. A photo
original type results in a .jpg file type. A document original type results
in a .pdf file type.
Select Photo if the item is a printed photograph or image
(negatives and slides not supported). This produces a .jpg file.
If you frequently scan the same type of original, and do not want the
Original Type screen to appear each time, you can turn it off. To do so,
choose Photo or Document, then check the box labeled In the
future, use this setting. Do not prompt me.
Note:
If you need to save the item as a file type other than .jpg
or .pdf, scan and save the item using the HP
Precisionscan Pro software. See "To save to a file" on
page 62.
To turn the original type prompt back on, see "Changing settings for
buttons" on page 34.
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33
To print copies from the scanner
Printing copies
1
Close the HP Precisionscan Pro program if it is open on your
computer.
You can scan an item and send it to a printer to make copies using the
Copy button (
). Note that when you make copies, each page is
2
Place the original face down on the scanner glass and close the lid.
To load items in the ADF, see "Scanning from the ADF" on
page 76.
3
4
5
6
(Some models only, see "Front panel and accessories
comparisons" on page 3.) On the scanner, select color or black
and white copies.
(Some models only, see "Front panel and accessories
comparisons" on page 3.) On the scanner, select the number of
copies. The default setting is one copy.
Press the Copy button on the scanner. Unless you click Cancel,
the number of copies specified in the scanner LCD window will
print directly to the default printer.
To reduce or enlarge the copies, lighten or darken them, or change
which printer prints them, click Cancel on the computer to set
options in the HP Scanjet Copy Utility. Change options and click
Copy.
Tip
If your scanner doesn’t have buttons to select color
or black and white, or number of copies, use the HP
Scanjet Copy Utility.
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Scanning from scanner buttons
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To change settings for buttons or update destinations
Changing settings for buttons
1
Do one of the following:
(Some models only, see "Front panel and accessories
comparisons" on page 3.) On the scanner, press the More
When you use the scanner buttons, the scanner scans the item using
settings optimized for the destination, such as e-mail, that is
associated with that button. You can change the default settings for
some scanner buttons. Settings are applied to all items being scanned
until you manually change the settings. You can also update the
scanner button destinations to include new programs on your
computer.
Options button (
).
On the Start menu, point to Programs, point to HP Scanjet
Utilities, and click HP Scanjet Button Options.
2
3
4
Click the tab for the options you want to change.
For the E-mail tab options, change the settings and click OK.
For the General tab options, click Update. The software
automatically searches your computer for supported new programs
and updates the scanner button destinations. When the update is
complete, click OK.
Tip
To change the settings only for the current item, you
might want to scan using the HP Precisionscan Pro
software instead. See "Scanning from HP
Precisionscan Pro" on page 39.
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35
To restore default E-mail button options
List of options for scanner buttons
1
Do one of the following:
(Some models only, see "Front panel and accessories
comparisons" on page 3.) On the scanner, press the More
E-mail tab options
This tab contains the scanning options that are applied to items you
scan using the E-mail button (
Options button (
).
).
On the Start menu, point to Programs, point to HP Scanjet
Utilities, and click HP Scanjet Button Options.
Destination
Select the e-mail program into which scanned images will be placed as
files when scanning is completed. If no compatible e-mail programs
are installed on the computer, you cannot scan directly to e-mail.
Instead, select E-mail File here in the Destination field. Then when
2
3
Click the E-mail tab.
Click Restore Defaults, then click OK.
you press the E-mail button (
) on the scanner, you will be
prompted to save the scanned image as a file, which you can manually
attach to an e-mail message as you normally do.
If the e-mail program you want does not appear in the list, you can use
the update button under the General tab to update the destination list
for the E-mail button. If this is a newly released e-mail program, check
the page for this scanner on the HP support website for new drivers to
support the e-mail program. Otherwise, visit the page for this scanner
on the HP support website to check for known conflicts with the
program you want.
Visit the HP support website at:
http://www.hp.com/go/support
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Scanning from scanner buttons
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Original type
Choose one:
Photo
Prompt to scan additional pages
This option is available for Document original types only. Check the
When done scanning, prompt to scan additional pages when ADF
is not being used box for a prompt to add more pages to the current
document. This option is useful if you scan documents without an ADF
and want multiple pages in a single .pdf file attachment. Uncheck the
When done scanning, prompt to scan additional pages when ADF
is not being used box to turn this option off.
Document
Prompt for original type each time
By default, the original type is set to Prompt for original type each
time. If you scan a variety of original types, this allows you to make the
original type choice each time. Use Photo or Document if you are
frequently scanning the same type of original.
Area to scan
This option is available for Photo original types only. Choose one:
Prompt for e-mail attachment name
Scan only items detected on the scanner bed automatically
crops a photograph on the scanner bed.
Check the Prompt for e-mail attachment name box to enter a name
each time for e-mail attachments. Uncheck the Prompt for e-mail
attachment name box if you want the scanning software to assign an
attachment name automatically.
Scan entire scanner bed scans the full size of the scanner bed
without cropping.
Quality (for photos)
Original size
Choose one:
This option is available for Document original types only. Select the
size that most closely matches the item you are scanning. Some
scanners support an optional automatic document feeder (ADF) that
allows you to scan pages larger than the scanner glass.
Small file size with lower quality creates scans at 75 dpi.
Normal creates scans at 100 dpi.
Large file size with high quality creates scans at 150 dpi.
Quality (for documents)
For color photos, output type is True Color. For black and white
photos, output type is Grayscale.
This option is available for Document original types only. Choose one:
Small file size with lower quality creates black and white scans
at 100 dpi.
Scan in color
This option is available for Photo original types only. To retain color
when scanning images, select the Scan in color box. To scan images
in black and white, clear the Scan in color box.
Normal creates grayscale scans at 200 dpi.
Large file size with high quality creates color scans at 300 dpi.
The file type is .pdf.
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37
Power Save
General tab options
Use the Power Save button (
) to conserve energy when you are
If you install a new software program on your computer after you install
the HP scanning software, update the scanner button destinations
using the General tab options. An update ensures that the scanner
buttons can send to supported new destinations on your computer. In
order to update the destinations, your scanner must be attached to the
computer before you press Update.
not using the scanner. When you press the Power Save button, the
scanner lamp and a small indicator light near the Power Save button
turn off and the scanner lamp returns to its starting position.
To use the scanner again, press any button on the front panel of the
scanner or start a scan from the computer. After a short warm-up
cycle, the scan begins.
In the General tab, click Update. The software automatically searches
your computer for supported new programs and updates the scanner
button destinations. When the update is complete, click OK.
Cancel (some models only)
The Cancel button (
) cancels a scan in progress. When you press
the Cancel button during a scan, the lamp shuts down and returns to
its starting position. If you press the Cancel button during a scan from
the ADF, the ADF ejects any pages that are in the process of scanning.
Note:
If your scanner has a Select Destination button next to
the Scan To button, not all destinations appear in the
scanner’s destination list. For example, printers, e-mail
programs, and saving to a file are not included. The list
is also limited to the first 18 destinations found by the
HP scanning software. You can access additional
destinations through the HP Precisionscan Pro
software. See "To send to a program" on page 61 for
more information.
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Scanning from scanner buttons
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Scanning from HP Precisionscan Pro
Using the HP Precisionscan Pro software, you can preview scanned
images and make changes to the images before you send them to a
destination or file them. You start the HP Precisionscan Pro software
from a scanner button or the Programs group in the Start menu.
Overview of the HP Precisionscan
Pro software
You can also start the HP Precisionscan Pro software from another
program, such as a word-processing or image-editing program, if the
program is compliant with TWAIN. See "Scanning from other programs
(TWAIN)" on page 71 for more information.
The HP Precisionscan Pro software provides preview capabilities and
tools for changing an image. Some of the changes you can make
include:
Select only part of, or crop, the preview image to become the final
scanned image.
Change the resolution.
Resize the scanned image.
Change the contrast.
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Scanning from HP Precisionscan Pro
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Smart Friends
Starting the HP Precisionscan Pro software
Smart Friends are tips that appear automatically to notify you of
potential problems. For example, if you are setting a very high
resolution but want to use e-mail to send the scanned image, a Smart
Friend would alert you that the file will probably be too large for e-mail.
To turn individual messages off, select the Don’t remind me again
check box in the message’s dialog box. To turn all messages off, click
Disable All Smart Friends on the Help menu. To turn all messages
back on, click Enable All Smart Friends.
To start the HP Precisionscan Pro software, press the Scan To button
(
), or on the Start menu, point to Programs, and click HP
Precisionscan Pro. The software starts.
To view the function of a command, place the cursor over the
command until an explanation appears.
For more information about the types of assistance the software itself
offers, see “Finding help for using the software” on this page. For more
information about keyboard shortcuts, menu items, toolbars, and
cursor appearance, see "Using software commands and controls" on
page 109.
Online Help
The online Help is an easy-to-use source of information about using
the scanner and software, troubleshooting, support, and specifications.
To gain access to the Help: on the Help menu, click Contents. Or,
Finding help for using the software
The HP Precisionscan Pro software provides a variety of assistance.
Note:
Help is available for computers running Internet
Explorer version 4.0 or greater. See "Resolving issues
that did not generate messages" on page 87.
Guided Steps
Use the Guided Steps for step-by-step help as you move through the
scanning process. By default, the Guided Steps appear along the left
side of the preview window. As you become more comfortable with the
software, you can hide them. To show or hide the Guided Steps, on
What’s This? Help
Click
and click a button, menu, or command to find more
information about that feature.
the View menu, click Guided Steps. Or, on the toolbar click
.
Note:
Help is available for computers running Internet
Explorer version 4.0 or greater. See "Resolving issues
that did not generate messages" on page 87.
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Scanning from HP Precisionscan Pro
41
3
Start the scan in one of these ways:
Performing a new scan
In the HP Precisionscan Pro software, click
or the Guided Steps (if visible).
on the toolbar
Once you start a new scan, the scanner does a preliminary scan of the
item and displays the scanned image in the HP Precisionscan Pro
software. Then, you can see the scanned image and edit it, if
necessary, before sending it to a destination or saving it as a file.
In the HP Precisionscan Pro software, click New Scan on the
Scan menu.
The scanned image appears in the HP Precisionscan Pro software.
This scanned image is the preview image. You can make changes,
such as selecting only part of the image or adjusting the contrast.
To start a new scan
Use these steps to start a scan from the HP Precisionscan Pro
software. To start a scan from a scanner button, see "Scanning quickly
with scanner buttons" on page 26.
When you send the image to another program such as e-mail, place
the image on a website, or save it as a file, the scanner performs a final
scan of the item that includes any changes you made. Directions for
making optional adjustments and completing the scan appear in this
section.
1
Place the original face down on the scanner glass and close the lid.
Note:
To load items in the HP Scanjet Automatic Document
page 76.
2
On the Start menu, point to Programs, and click HP
Precisionscan Pro. The software starts.
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Scanning from HP Precisionscan Pro
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To crop or select an area for final scan
Do one of the following:
Cropping or selecting an area for
final scan
Move the cursor over the area you want and click.
When the cursor looks like this:
area you want and drag the cursor to the opposite corner to
draw a rectangular selection area.
, click on one corner of the
Once a scanned image appears in the HP Precisionscan Pro software,
you must select which area becomes the final scanned image by
creating a selection area. When you create a selection area, a dotted
selection border appears around the area:
On the Edit menu, click Select All. The entire scanner bed,
including blank areas, is selected.
To change the selection area
Click on a handle of the selection border and drag to change the
selection area.
selection
border
To move the selection border
Move the cursor over the selection area. When the cursor looks like
this:
, click and drag the selection border to the new location.
To remove the selection border
Do one of the following:
Press ESC.
For information about the appearance of the cursor when it is over an
area of the selection border, see "Context-sensitive cursors" on
page 116.
On the Edit menu, click Unselect All.
Tip
If you only want to look more closely at an area
without changing what will be included in the final
scan, see "Getting a closer look (zooming)" on
page 43.
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43
Getting a closer look (zooming)
Selecting output type
Zoom in on the selection area to look at it more closely or make
changes to it. Zoom out to view the entire preview image, or so you
can select a different area of the image to view. Zooming in on the
selection area before making changes or performing a final scan
provides the best final results. The zoom commands are not available
if you have not created a selection area.
When Automatically Set Type is selected, the scanning software
automatically chooses an output type based on the type of item you
are scanning. However, you can change the output type yourself when
you want. Choose the output type based on how you will use the final
scanned image as well as the type of item you are scanning.
Zooming in and out does not change which part of the image becomes
the final scan, nor does it change the final output size (physical output
dimensions). To change which part of the image becomes the final
scanned image, see "Cropping or selecting an area for final scan" on
page 42. To resize the image, see "Resizing (output dimensions)" on
page 45.
To select an output type
1
Do one of the following:
If it is not already selected, click Automatically Set Type on the
Output Type menu, to allow the software to choose the best
output type for this type of original item.
To change the output type only for this scan, keep
Automatically Set Type selected and select an output type you
want from the Output Type menu. See "List of output types" on
page 44.
To zoom in
After creating a selection area, do one of the following:
On the View menu, click Zoom in.
To change the output type for this scan and all other scans in
this session, clear Automatically Set Type and select an output
type you want from the Output Type menu. See "List of output
types" on page 44.
Click
.
To zoom out
Do one of the following:
Tip
For help choosing an output type, view the Guided
On the View menu, click Zoom out to return to the original view of
the image.
Steps. If they are not already displayed, click
step 3 “Confirm that the output type is what you
want,” select Help Me Choose.
. In
Click
.
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List of output types
To reset output type
On the Output Type menu, click Automatically Set Type. The
software chooses the best output type based on the image inside the
selection area.
Use this output
type
For these uses
Color photos or drawings with lots of shading to be:
printed on a color printer.
True Color
(16.7 million
colors)
displayed on a color monitor set to millions of colors.
displayed on the Web and saved in the .jpg or .png file
format.
Color photos or drawings with shading to be:
printed to a color printer.
256-Color
(optimized palette)
sent via e-mail.
used in any way that requires a small file size.
viewed on a computer screen.
Color photos or drawings with shading to be printed to a
B&W printer.
Grayscale
Grayscale
B&W photos and drawings with shading to be used for any
purpose.
B&W drawings without shading to be placed in another
program without resizing in the other program.
Black & White
Bitmap
B&W drawings without shading to be resized in another
program.
Black & White
Scalable
Any image to be saved in .gif file format and displayed on the
Web.
256-Color (web
palette)
Text that needs to be editable in a word-processing program. Editable Text
(OCR)
Text that needs to be editable and graphics to be used.
Text and Image
Color drawings or logos without much shading and with a
concentrated area of a single color. The image is to be used
for any purpose.
Spot Color (16-
color)
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To resize an image
Making optional adjustments,
basic
1
On the Tools menu, click Resize. The Resize dialog box opens.
2
Do one of the following:
If necessary, select a unit of measure in the Units field. In the
Output Dimensions area, type a new value in the Width or
Height field and press ENTER.
These tools are needed most often, but using any of them is optional.
Depending on the output type chosen, some tools will not be available.
In the Scale field, select a scale percentage.
Resizing (output dimensions)
New values appear in the Scale, Width, and Height fields, but the
selection area and the scanned image on screen remain the same.
Resizing occurs when you complete the scan.
You can resize the image before you do the final scan by changing the
output dimensions. Resizing the scanned image to the actual
dimensions you need before performing the final scan helps ensure
the best image quality.
3
If you want, click
. This locks the output dimensions you
defined so you can change the selection area without changing the
output dimensions. When you change the selection border, the
software resizes the border proportionally. The output dimensions
remain the same.
Tip
If you need to resize images to fit in a file, such as a
word-processing document, resize them here in the
scanning software. Resizing images in the other
program can cause them to be fuzzy or have jagged
edges.
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To reset resolution
Changing resolution
On the Tools menu, click Change Resolution. Then, click
.
Resolution determines the amount of data in a scanned image. The
scanning software chooses the optimal resolution based on the output
type. This resolution generally does not need to change.
Tip
You can add the Change Resolution tool to the
toolbar. See "To add Change Resolution and
Sharpen tools to the toolbar" on page 114.
capabilities of the monitor or printer and one appropriate for the type of
scanned image. For example, to print on a 600 dpi printer, choose 600
for black and white bitmap images, but choose only 200 for color or
grayscale images. These resolutions produce optimal quality while
keeping file sizes small.
Changing contrast
Selecting higher resolutions for color images increases file size while
not increasing quality. If you double the resolution, the file size
quadruples. Large file sizes can prevent you from doing certain tasks,
such as e-mailing, or can take up too much space on your computer.
The contrast is controlled by the midtone, highlight, and shadow
settings. See "Changing midtones" on page 50, "Changing highlights"
on page 51, and "Changing shadows" on page 52.
For help choosing a resolution based on the type of original item and
destination, see "Tips for best image quality" on page 67.
To change resolution
1
On the Tools menu, click Change Resolution.
2
Do one of the following:
Select a value from the list.
Type a value between 12 and 999,999 in the field and press
ENTER.
The resolution changes as soon as you select a value.
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Rotating an image
Mirroring (reversing) an image
You can rotate the image in 90-degree increments clockwise or
counterclockwise. You might need to rotate the image if you placed the
bottom of the item at the top of the scanner glass, or if the item was
sideways. Items such as negatives in their template often scan
sideways.
You can mirror, or reverse, an image from side to side on the vertical
axis. Mirroring an image allows you to see the elements of the image
on the opposite side of their actual position. Mirroring can be
particularly useful for items such as negatives that might be placed in
their template backward and scanned in reverse.
To rotate an image
Do one of the following:
To rotate an image clockwise: On the Tools menu, click Rotate
right 90°. Or, click
on the toolbar. Repeat to continue turning.
To rotate an image counterclockwise: On the Tools menu, click
Rotate left 90°. Or, click
on the toolbar. Repeat to continue
turning.
Tip
Do not rotate scanned images with the output types
Editable Text, Text and Image, and Black & White
Scalable. Rotating images with these output types
results in a distorted image.
To mirror (reverse) an image
On the Tools menu, click Mirror. Repeat to return to the original
layout.
Tip
Do not mirror scanned images with the output types
Editable Text, Text and Image, and Black & White
Scalable. Mirroring images with these output types
results in a distorted image.
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Sharpening an image
Resetting all adjustments
Increasing sharpening enhances detail in the image. The
HP Precisionscan Pro software automatically selects the optimal
sharpen level, but you can change it.
You can reset images to the optimal (default) values the scanning
software chose for the image. Optimal values are based on the output
type selected. Resetting removes all adjustments you have made
except the output type, zoom level, or the selection area.
You might want to increase sharpening if the image looks fuzzy.
Conversely, you might want to decrease sharpening if the original item
has flaws or marks on it. Increasing sharpening, or increasing it too
much, can accent the flaws and create undesirable patterns.
To reset all adjustments
Do one of the following:
On the Edit menu, click Reset Tools.
To sharpen an image
On the toolbar, click
.
1
On the Tools menu, click Sharpen.
2
Select a sharpen level from the list. The viewer shows the effect of
the changes on the image.
To reset sharpen levels
1
On the Tools menu, click Sharpen.
2
Click
.
Tip
You can add the Sharpen tool to the toolbar. See
"To add Change Resolution and Sharpen tools to
the toolbar" on page 114.
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Inverting the image
Making optional adjustments,
advanced
Use the Invert command to convert white areas of an image to black
and black to white. For color images, a color is converted to its
complementary color. Generally, this command is useful for drawings
and spot color images.
These optional adjustments are ones that most people generally do
not use or need, but some advanced users might want them for special
effects or other needs. Depending on the output type chosen, some
tools are not available.
To invert the image
On the Advanced menu, click Invert Colors. Repeat to reverse the
colors again.
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To lighten the image overall
Changing midtones
1
On the Advanced menu, click Adjust Exposure.
The midtone setting lets you lighten or darken the middle values in an
image. The range for the number in the Midtone field is 1.0 to 4.0.
Moving toward 1.0 darkens the image. Moving toward 4.0 lightens the
image.
2
Do one of the following:
Drag the Midtone slider to the right.
Type a higher number in the Midtone field and press ENTER.
Click the Up arrow next to the Midtone field.
To adjust midtones for slides, negatives, or other transparent items,
use "Adjusting midtones for slides or negatives" on page 81.
To darken the image overall
1
On the Advanced menu, click Adjust Exposure.
Midtone set at 2.2
(the default)
Midtone set at 3.0
2
Do one of the following:
Drag the Midtone slider to the left.
Type a lower number in the Midtone field and press ENTER.
Click the Down arrow next to the Midtone field.
To return to the default settings
1
On the Advanced menu, click Adjust Exposure.
2
Click Auto to return the midtone, highlight, and shadow to the
default settings for this scanned image. Clicking Auto also returns
output levels to the defaults. See "Setting pixel output levels" on
page 54.
Tip
If you are sharing the image with others who will be
viewing it on a computer screen, the Midtone value
of 2.2 is recommended because it is an average
value that works with many different monitors.
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To increase detail in lighter areas
Changing highlights
1
On the Advanced menu, click Adjust Exposure.
The highlight is the value in the image that is represented on the
screen as white. All values lighter than the highlight also appear as
white.
2
Do one of the following:
Drag the Highlight slider toward the right.
Type a higher number in the Highlights field and press ENTER.
Click the up arrow next to the Highlights field.
The image has a default highlight setting. Selecting a higher number
makes more of the lighter values distinct, which increases detail in light
areas. Selecting a lower number makes fewer of the lighter values
distinct, which reduces detail in the light areas.
To decrease detail in lighter areas
To adjust highlights for slides, negatives, or other transparent items,
use "Adjusting highlights for slides or negatives" on page 82.
1
On the Advanced menu, click Adjust Exposure.
2
Do one of the following:
Drag the Highlight slider toward the left.
Highlights set at 215
Highlights set at 122
Type a lower number in the Highlights field and press ENTER.
Click the down arrow next to the Highlights field.
To choose a value as the highlight value
Click
(white eyedropper). When the cursor changes to the
eyedropper, move it over the area you want to be the highlight and
click.
To return to the default settings
1
On the Advanced menu, click Adjust Exposure.
2
Click Auto to return the midtone, highlight, and shadow to the
default settings for this scanned image. Clicking Auto also returns
output levels to the defaults. See "Setting pixel output levels" on
page 54.
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To increase detail in darker areas
Changing shadows
1
On the Advanced menu, click Adjust Exposure.
The shadow is the value in the image that is represented on the screen
as black. All values darker than the shadow also appear as black.
2
Do one of the following:
Drag the Shadows slider toward the left.
The image has a default shadows value. Selecting a lower number
makes more of the darker values distinct, which increases detail in
dark areas. Selecting a higher number makes fewer of the darker
values distinct, which reduces detail in the dark areas.
Click the down arrow next to the Shadows field.
To adjust shadows for slides, negatives, or other transparent items,
use "Adjusting shadows for slides or negatives" on page 82.
To decrease detail in darker areas
1
On the Advanced menu, click Adjust Exposure.
2
Do one of the following:
Drag the Shadows slider toward the right.
Shadows set at 10
Shadows set at 3
Type a higher number in the Shadows field and press ENTER.
Click the up arrow next to the Shadows field.
To select a value as the shadow value
Click
(black eyedropper). When the cursor changes to the
eydropper, move it over the area you want to be the shadow and click.
To return to the default settings
1
On the Advanced menu, click Adjust Exposure.
2
Click Auto to return the midtone, highlight, and shadow to the
default settings for this scanned image. Clicking Auto also returns
output levels to the defaults. See "Setting pixel output levels" on
page 54.
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To view and change clipped light (highlight) areas
Checking for clipped areas
1
On the Advanced menu, click Adjust Exposure.
Click (Highlight Alarm). The light areas in the image that will
print as white (no detail) appear black.
The lightest or darkest areas of an image that will print without any
detail in them are known as clipped areas. The lightest areas, or
highlights, will print as the color of the paper (without ink or toner) and
therefore will have no detail. The darkest areas, or shadows, will print
saturated in the blackest color of ink or toner, and therefore will also
have no detail.
2
3
4
In the Highlights setting, click the Up arrow repeatedly until the
clipped pixels disappear from the image. The result of the change
can be seen.
You can view and change clipped areas if you want those areas to
contain detail when they print.
Click
again to turn the Highlight Alarm off.
To view and change clipped dark (Shadow) areas
1
On the Advanced menu, click Adjust Exposure.
2
Click (Shadow Alarm). The darker areas in the image that will
print as black (without detail) appear white.
3
4
In the Shadow setting, click the Down arrow repeatedly until the
clipped pixels disappear from the image. The result of the change
can be seen.
Click
again to turn the Shadow Alarm off.
Normal view
View when
Highlight
Alarm
View when
Shadow
Alarm
selected
selected
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To change output levels
Setting pixel output levels
1
On the Advanced menu, click Adjust Exposure.
The output levels setting lets you create interesting effects for scanned
pictures. When you select this command, the Black and White output
levels appear. By default, white is set to 255, and black is set to 0.
2
Click the Output Levels check box. The dialog box expands to
display the current White and Black output levels.
3
To change the levels, do one of the following:
Click one side of a slider.
Decreasing the White output level makes the overall image darker.
Increasing the Black output level makes the image more faded.
Changing the White output level value to 0 and the Black output level
value to 255 inverts the colors in the image.
Type a different number in the White or Black field and press
ENTER.
To change the ranges for the numbers in the White and Black fields,
see the Controls tab of "Setting preferences" on page 68.
Click the Up or Down arrow next to the White field or Black
field.
The result of the changes to output levels can be seen in the preview
area.
Tip
To use an image as a light background for dark text,
such as for an overhead transparency, increase the
Black output level until the image is as faint as you
want.
To return to the default settings
1
On the Advanced menu, click Adjust Exposure.
2
Click Auto to return the midtone, highlight, shadow, and output
levels to the default settings for this scanned image.
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Viewing RGB values and pixels
You can view the RGB values and pixel color for any spot in a color or
grayscale image using the RGB meter.
To view the RGB values and pixel color for slides, negatives, or other
transparent items, use "Viewing RGB values and pixel color" on
page 83.
To view the RGB values and pixels
1
2
3
On the Advanced menu, click Adjust Exposure.
Click or
.
Move the pointer over the image. The RGB values and pixel color
appear in the RGB meter.
RGB
values
Pixel
color
Note:
Do not click while the eyedropper pointer is over the
image unless you want to change the setting for
highlight or shadow.
4
Click the same eyedropper button again. The RGB meter dims and
the cursor returns to normal.
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About the histogram
Changing the hue
The histogram is a graph of the distribution of pixels in the selection
area. The magenta line represents the current setting for shadow. The
red line represents the current setting for highlight. The midtone setting
is not represented.
Color in an image consists of its hue and the saturation. Hue refers to
the overall color cast of the image.
The software sets the hue for an image, but you can change it. You
might want to change it if the image has too much of one color, or if
you want to create a special effect.
To change the hue
Highlight
Shadow
1
On the Advanced menu, click Adjust Color.
2
Change the overall color of the
image by doing one of the following
on the color wheel:
Indicator circle
Arrows
Drag the indicator circle to a new
area.
The turquoise line appears in the histogram when either eyedropper
cursor is positioned over the image. This line shows you where in the
histogram the pixels in that area of the image occur.
Click the arrow for a color on the
outer edge of the wheel.
The result of the change can be seen in
the image.
Where pixels in the
image under the
eyedropper fall
Tip
If the image has too much of one color, move the
indicator circle away from that color.
The histogram represents pixel distribution in the preview image, not in
the final scanned image. Changing the selection area changes the
histogram. Changing the setting for highlight or shadow does not
change the histogram.
To return to the default settings
1
On the Advanced menu, click Adjust Color.
2
Click Auto to return to the default hue and saturation settings for
this scanned image.
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To decrease saturation
Changing the saturation
1
On the Advanced menu, click Adjust Color.
Color in an image consists of its hue and the saturation. Saturation
refers to the intensity of the colors.
2
Make colors less vivid by doing one of the following:
Click to the left of the slider.
The software sets the saturation for an image, but you can change it.
You might want to change it to make colors in the image more or less
vivid, or to create a special effect. The range in the Saturation field is
0 to 150.
Type a lower number in the Saturation field and press ENTER.
Click the Down arrow next to the Saturation field.
To return to the default settings
To increase saturation
1
On the Advanced menu, click Adjust Color.
1
On the Advanced menu, click Adjust Color.
2
Click Auto to return to the default hue and saturation settings for
2
Make colors more vivid by doing one of the following:
this scanned image.
Click to the right of the slider.
Type a higher number in the Saturation field and press ENTER.
Click the Up arrow next to the Saturation field.
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To change black and white threshold
Changing the black and white threshold
1
Make sure that Black & White Bitmap is selected on the Output
Type menu. The selection should have a dot beside it.
Changing black and white threshold only applies to images using the
Black & White Bitmap output type. The threshold is a value in the
image that represents the border between black and white. All values
in the image that are lighter than the threshold appear as white, and all
values darker appear as black.
2
3
On the Advanced menu, click Adjust Black & White.
Do one of the following:
Drag the slider.
The image has a default threshold value. Choosing a number closer to
zero makes more values appear as white. Choosing a higher number
makes more values appear as black.
Type a new value in the field and press ENTER.
Click the Up or Down arrow next to the field.
To reset black and white threshold
1
On the Advanced menu, click Adjust Black & White.
Threshold at 127
(the default for this image)
2
Click Auto.
Threshold at 45
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To set which colors become black or white in black & white bitmaps
Setting which colors become black or white
in black & white bitmaps
1
Make sure that Black & White Bitmap is selected on the Output
Type menu. The selection should have a dot beside it.
This procedure only applies to color images that will be using the Black
& White Bitmap output type. It allows you to create special effects, or to
correct for originals on colored paper.
2
3
On the Advanced menu, click Adjust Black & White.
Select a color channel from the Scan using channel list.
Choose Red to change the red in the image to white. Green and
blue become black. Useful for originals printed on pink or red
paper.
Images consist of pixels. In color images, each pixel has a varying
amount of Red, Green, or Blue to create its specific color. You can
determine whether the Red, Green, or Blue in each pixel turns to black
or white in the final scanned image.
Choose Green to change the green in the image to white. Red
and blue become black. Useful for originals printed on green
paper.
Choose Blue to change the blue in the image to white. Red and
green become black. Useful for originals printed on blue paper.
Choose NTSC Gray to convert light shades of all colors to white
and dark shades of all colors to black. (No one color becomes all
white or all black.) Colors are converted to gray at a ratio of 30%
red, 59% green, and 11% blue.
To reset to the default colors
1
Make sure that Black & White Bitmap is selected on the Output
Type menu. The selection should have a checkmark beside it.
2
3
On the Advanced menu, click Adjust Black & White.
Choose NTSC Gray from the Scan using channel list.
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Descreening images
Resetting all adjustments
Use the Descreen command to reduce undesirable patterns in printed
items you are scanning. An example of an undesirable pattern is a
moiré pattern, or the circles that often appear on pictures printed in
newspapers.
You can reset images to the optimal (default) values the scanning
software chose for the image. Optimal values are based on the output
type selected. Resetting removes all adjustments you have made
except the output type, zoom level, or the selection area.
Note that scanning takes longer when this command is selected. Use
Descreen only when you see undesirable patterns on the scan of a
printed original. When Descreen is turned on or off, a new preview
scan starts and image adjustments are reset.
To reset all adjustments
Do one of the following:
On the Edit menu, click Reset Tools.
On the toolbar, click
.
To descreen images
On the Advanced menu, click Descreen. Select the option again to
turn it off.
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Sending to a program
Completing the final scan
Once you finish viewing and changing the scanned image, you can
perform a final scan and send it directly to a program such as e-mail. If
the program you want is not available, save the image as a file and
insert it into the destination program as you normally would.
When you finish making changes, you need to complete the final scan
by doing one of these tasks:
"Sending to a program" on page 61.
"Returning the image to a TWAIN program" on page 62.
"Saving to a file" on page 62.
Tip
If you send text to Word or another word-processing
program and the text appears inside a frame you do
not want, double-click the frame border and click
Remove Frame or a similar command in the word-
processing program. To prevent this from
happening in the future, see "Setting preferences"
on page 68.
"Printing" on page 64.
"Placing a scan on a website" on page 64.
"Setting the scanned image as wallpaper" on page 65.
"Copying and pasting into another program" on page 65.
"Dragging-and-dropping into another program" on page 65.
To send to a program
"Dragging-and-dropping to the Windows Desktop or a folder" on
page 66.
1
Do one of the following:
"Scanning to CD" on page 66.
On the Scan menu, click Scan To.
On the toolbar or the Guided Steps (if visible), click
.
When you do any of these procedures, the scanner performs a final
scan including your changes before sending it to the program or printer
2
3
Choose a program from the list and click Scan.
If the program you select accepts multipage files, you might be
asked if you have more pages to scan to this file. Do one of the
following:
another program. To use the scanned image again, be sure to save it.
See "Saving to a file" on page 62.
If this is a one-page item, click Done.
If there are more pages of this item, load the next page in the
scanner and click Scan on the computer. Repeat until all pages
are scanned. Then, click Done.
The destination program opens and displays the scanned image.
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Returning the image to a TWAIN program
Saving to a file
If you started the scan from a TWAIN-compliant program, you can
perform a final scan and return the image to that program using this
procedure. For more information about scanning using TWAIN, see
Save scanned images as files when you want to use the images again
later. For help deciding on which file type to use, see "List of file types"
on page 63, or see "Tips for best image quality" on page 67. For
definitions of File types, see the "Glossary" on page 117.
To return the image to a TWAIN program
Do one of the following:
To save to a file
1
Do one of the following:
On the Scan menu, click Save As.
On the Scan menu, click Return Image to.
On the toolbar or the Guided Steps (if visible), click
.
On the toolbar or the Guided Steps (if visible), click
.
2
3
4
Select a file type. See "List of file types" on page 63.
Note: You can also complete a final scan using WIA. See
Select a name and location for the file and click OK.
"Scanning from other programs (WIA)" on page 72.
If the Options button is available, more options are available for
this file type. Click Options, change any options you want, and
click OK.
The file type you need depends on how you will use the file. And, some
file types are not available when certain output types are selected.
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TIFF (.tif). Usually created by scanners, TIFF files are widely
accepted by programs that work with photographs and other
images. A TIFF file is a bitmapped graphic (also called a raster
graphic) and can be any resolution. TIFF image files can be used
on multiple platforms.
List of file types
Image file formats
most Windows programs accept the .bmp file type.
FlashPix (.fpx). A FlashPix file contains a complete image plus
several lower resolution copies of that image. The advantage of the
FlashPix file format over other file formats is that a program can
automatically select the best resolution for a particular job to make
editing and using images faster and easier. Cannot be used with
256-color output types.
TIFF compressed (.tif). TIFF compressed files for images are
smaller than standard TIFF files.
PCX image (.pcx). The PCX file format is for images used in
Windows programs such as PC Paintbrush and Paint.
Windows Metafile (.wmf). The Microsoft Windows Metafile file
format is used for scalable (vector) images in Windows programs.
It is only available for images using the Black & White Scalable
(vector) output type.
GIF (.gif). GIF is a compressed file format suitable for an image
that will be used on the Web or on multiple platforms. You can save
your GIF file as an interlaced GIF. Cannot be used with True Color
output type.
Text or text-and-image file formats
JPEG (.jpg). JPEG is a compressed file format for images. Its
strengths are small file sizes and speed. The trade-off for these
advantages, though, is reduced image quality. Because each time
an image is compressed with JPEG it loses a little of the image
data, avoid compressing a file with JPEG more than once. JPEG is
an appropriate file format for an image that will be used on the Web
or on multiple platforms.
HTML (.htm). HTML is useful for text and graphics that will be
viewed on the World Wide Web. When this format is selected for a
scanned image containing both text and images, the text is
converted to editable text and is saved as HTML, and the graphics
are saved as GIF or JPEG files.
PDF (.pdf). PDF is a format useful for text, photos, and drawings.
Use Adobe Acrobat Reader to view .pdf files. If no changes need to
be made to the file, this file type is useful for sharing (as through
e-mail) and filing because of its generally small file size.
You can save your JPEG file as a progressive JPEG. When used
on a Web page, a progressive JPEG is initially sent as just every
other line, with the remaining lines sent immediately after. This
allows a (somewhat blurry) image to display sooner. Most people
prefer this. JPEG can be used only with True Color and Grayscale
output types.
Rich Text (.rtf). The .rtf format can be used with a page that
contains text or text and pictures. The formatting of text in an .rtf file
can usually be retained and then interpreted by other programs.
Text (.txt). Use .txt file format for saving only the text in the
selection area and when you are using the Editable Text (OCR)
output type. Text will be editable, unformatted, ASCII text.
PNG (.png). A compressed image file format that might replace
GIF. Like GIF, PNG uses non-lossy compression, which means all
the visual data is saved and restored when the file is
output type, as well as grayscale ones.
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Printing
Placing a scan on a website
The selection area is the part of the image that prints. If there is no
selection border, the contents of the entire scanner bed, including
blank areas, print.
Share photos with other people by scanning directly to the Web.
People you know can view the photos and other items by visiting your
website, which will have an address you can give them.
The Print command is disabled if one of these output types is
selected: Editable Text (OCR), Text and Image, or Black and White
Bitmap Scalable. To print, you must select a different output type.
Tip
If you want to place a scan on a site other than an
HP Share-to-Web website, save the scanned image
as a file and then place the file on the site as you
normally do.
Printing does not save the image to the computer. Save the scanned
image to a file to use the image later.
To print
To place a scan on a website
1
2
Do one of the following:
1
Do one of the following:
On the Scan menu, click Print.
On the Scan menu, click Scan To.
On the toolbar, or the Guided Steps (if visible), click
.
On the toolbar, or the Guided Steps (if visible), click
.
In the Print dialog box, select the options you want and click OK.
2
3
Select HP Share-to-Web from the list and click Scan.
Follow the instructions on the screen to finish posting the scanned
image to the website.
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Setting the scanned image as wallpaper
Dragging-and-dropping into another
program
When you choose this command, the software performs the final scan
and uses the results as the wallpaper on your Windows Desktop.
Right-click on the scanned image and click Set as Wallpaper.
You can drag-and-drop a scanned image into another program if that
program supports drag-and-drop. The cursor turns to a if you try to
drop a scanned image into a program that does not support drag-and-
drop, or if you drag the image over a program or area that does not
support drag-and-drop.
To change to a different wallpaper, right-click on the Windows Desktop
and click Properties.
Copying and pasting into another program
To drag-and-drop into another program
1
2
3
Open a file in the destination program. Make sure you can see both
the destination program and the HP Precisionscan Pro software.
You can copy the scanned image to the Clipboard and then paste it
into a file in the destination program. After the image is pasted, it
becomes a part of the file.
In the HP Precisionscan Pro software, place the cursor over the
scanned image.
To copy and paste into another program
Click inside the selection area and drag to the location in the
destination program. Then, release the mouse button. Wait for the
scanner to perform a final scan of the image.
1
In the HP Precisionscan Pro software, do one of the following:
On the Edit menu, click Copy.
On the toolbar, click
.
2
3
In the destination program, place the cursor where you want to
insert the scanned image and click.
Choose the Paste command in the program.
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Dragging-and-dropping to the Windows
Desktop or a folder
Scanning to CD
The Scan to CD function is a quick, convenient way to scan and save
scanned items to a rewritable CD. This feature is a helpful shortcut for
people who frequently archive or store scans on CDs. To scan to a
CD, you must have CD-writer hardware installed and have a rewritable
CD available.
Scanned images you drag-and-drop to the Windows Desktop or a
folder in Windows Explorer become a bitmap file. The bitmap file is
given a generic name such as “scan.bmp.” Subsequent images
scanned to the Desktop or that folder replace the current one.
Therefore, if you want to save a scanned image, rename it before you
drag-and-drop another image to that location.
To scan to CD
1
Start a new scan, and make any adjustments you want in using the
scanning software.
To drag-and-drop to the Windows Desktop or a folder
1
Make sure you can see both the HP Precisionscan Pro software
and the Desktop or the folder you want in Windows Explorer.
2
In the HP Precisionscan Pro software, do one of the following:
On the Scan menu, click Scan to CD.On the toolbar, click
2
In the HP Precisionscan Pro software, place the cursor over the
scanned image.
(Scan to CD).
A Save As dialog appears.
3
4
Press CTRL and click over the selection area.
3
If a CD-writer drive is installed, this drive is automatically listed at
the top of the dialog. If you have created folders on your CD to
organize images, select the desired folder in which to save the
scan.
While holding down the mouse button, drag the scanned image to
the Desktop or folder and release the mouse button. Wait until the
scanner performs the final scan.
4
5
Type in a file name.
In the Save As Type list, select the file type. To change the file
type, select a different file type in the drop-down list.
6
Click Save.
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67
Tips for best image quality
Other features and tips
Output type, resolution, file type, and values for other controls
determine image quality and file size.
In this section, you can find information about:
When you first scan an item, the scanner chooses the defaults for
output type and resolution, and you do not need to change them. If you
want to change these settings or want help choosing a file type, see:
Which settings to use to get the best image quality. (See "Tips for
best image quality" on page 67.)
How to save a group of settings and use them with future scans
when you select them. (See "Saving settings" on page 68.)
"To select an output type" on page 43.
"Changing resolution" on page 46.
"List of file types" on page 63.
How to change the default settings the scanner uses to scan all
items. (See "Setting preferences" on page 68.)
How to start scanning from programs compliant with TWAIN. (See
How to scan using Windows Imaging Application (WIA). (See
"Scanning from other programs (WIA)" on page 72.)
Tip
Tip
For help choosing an output type, view the Guided
Steps. If they are not already displayed, click
step 3 “Confirm that the output type is what you
want,” select Help Me Choose from the drop-down
list.
. In
How to make scanned text editable. (See "What to expect from
OCR programs" on page 73.)
For any image that will be printed, choose TIFF
compressed as the file type to reduce the file size
while maintaining quality. Also, many different
programs recognize this file type.
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Saving settings
Setting preferences
You can save and name a group of settings that you frequently use for
a particular purpose and apply them to items you scan in the future.
For example, if you routinely e-mail pictures to someone, you can save
the settings including the output type, resolution, and dimensions that
you always use. The settings are automatically applied when you scan
a picture and choose the group of settings.
The preferences are the default settings for all scans performed. To
change a setting only for the item currently being scanned see "Making
optional adjustments, basic" on page 45 and "Making optional
adjustments, advanced" on page 49.
To set scanning preferences
Saved settings override the default settings and any changes you
made up to that point. Any changes you make after that point are
preserved.
1
2
3
On the Scan menu, click Preferences.
Click the tab you want.
Change any settings you want. See the next sections for
descriptions of options on tabs.
To save settings
4
When finished, click OK.
1
Make sure the scanned image whose settings you want to save is
in the preview window and that you have adjusted any settings for
the image.
2
3
On the Scan menu, point to Settings, and click Save. The settings
for the current scanned image appear.
In the drop-down list at the bottom, type a name for these settings
and click Save.
To use settings
1
2
3
Scan an item to the HP Precisionscan Pro software.
On the Scan menu, point to Settings, and click Load.
Select the group of settings you want from the list at the bottom
and click Load.
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69
Extend lamp time out
Scanner tab options
When selected, this setting keeps the scanner lamp and the XPA light
source (if it is connected) turned on beyond the default time out. This
feature provides the following benefits:
The Scanner tab of the Preferences dialog box controls these
options.
Preview scan when the Scan To button is pushed
reduces scanning time by eliminating the lamp warm up that is
typically required between scans
When selected, a preview of the scan appears when you press the
Scan To button on the scanner. When cleared, the software starts, but
the scanner does not scan. You will start a scan from the HP
Precisionscan Pro software.
keeps the XPA light source on beyond the default time out so
you can use it as a light table for viewing 35 mm slides
When cleared, the scanner lamp and the XPA light source (if
connected) time out and turn off after a period of inactivity.
Best Quality Scaling
When selected, the highest quality scaling is applied to the final scan.
When cleared, normal quality scaling is applied, making scanning
faster.
Best Quality Sharpening
When selected, the highest quality sharpening is applied to the final
scan. When cleared, normal quality sharpening is applied, making
scanning faster.
Maximum Pixel Depth
When selected, the largest pixel bit depth is acquired from the scanner
to produce the highest quality image. When cleared, less image data is
processed, making scanning faster.
Noise Reduction
When selected, reduces the noise in the image caused by the scanner.
When cleared, noise reduction is not applied, making scanning faster.
Enable Scan Another Page Dialog
When selected, a dialog box appears during final scanning that asks
you if there are more pages of this item to scan. When cleared, the
scanner assumes each job is only one page. Applies only to .pdf, .txt,
.rtf, and .html formats.
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Selection Area tab options
Resolution tab options
The Selection Area tab controls the following preferences.
The Resolution tab controls the default resolution values available
when you select Change Resolution on the Tools menu.
Automatically create selection area after a mouse click
Default values are already set, but you can add custom resolution
values or delete values. Two resolutions that do not appear here, 200
dpi and 300 dpi, do appear in the Change Resolution dialog box.
These values cannot be deleted because they are the recommended
values for photos and black and white images.
When selected, a selection area will be created around an area on
which you click with the cursor.
Automatically set the Output Type after selection
When selected, the software automatically determines the output type
of the area inside the selection border.
The range of resolution is 12 to 999,999. Click Add to add a value. Or,
select a value and click Delete to delete that value.
Automatically adjust exposure after selection
When selected, the scanning software automatically changes the
values in the Adjust Exposure or Adjust Black and White dialogs to
the optimal values each time you create a new selection area. Values
for an image do not change if you adjust the selection area while the
Adjust Exposure or Adjust Black and White dialog box is
open.When cleared, the scanning software does not automatically
reset the controls in these two tools.
Text tab options
The Text tab of the Preferences dialog box controls the following
preferences related to text output from the optical character
recognition (OCR) program.
Text Output (format)
Framed text places the text from the page into frames and
attempts to recreate the page formatting as closely as possible to
the original. The program into which the text is placed must support
this type of option.
Automatically adjust color after selection
When selected, the scanning software automatically changes the
values in the Adjust Color dialog to the optimal values each time you
create a new selection area. Values never change if you create a
different selection area while the Adjust Color dialog box is open.
Flowed text eliminates column and other formatting and inserts
any images in the text as closely as possible to where they were in
the original. Flowed text is easier to edit.
When cleared, the scanning software does not automatically reset the
controls.
Current OCR Language
Allows you to choose the language the OCR program uses to check
words it is processing in the item.
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71
Controls tab options
The Controls tab of the Preferences dialog box controls the control
range readout to use for scanning.
Scanning from other programs (TWAIN)
You can bring an image directly into an open file in one of your
programs if the program is TWAIN-compliant. Generally, the program
is compliant if it has a command such as “Acquire,” “Scan,” or “Import
New Object.” If you are unsure if the program is compliant or you do
not know what the command is called, see the documentation for the
program.
The control range sets the amount of tonal resolution per color
available for correction in the Adjust Exposure command and Adjust
Black & White command. Using a larger number of bits for the control
range results in greater control of compensation for exposure or
threshold correction.
When scanning from within a TWAIN-compliant program, the HP
Precisionscan Pro software may start if the TWAIN-program allows it. If
the HP Precisionscan Pro software starts, you can make changes to
the image as you normally would. If not, the image returns to the
TWAIN-program immediately.
Choose one of these options:
8-bit readout (0-255) — sets the controls to use 8 bits of tonal
resolution per color
10-bit readout (0-1023) — sets the controls to use 10 bits of tonal
resolution per color
12-bit readout (0-4095) — sets the controls to use 12 bits of tonal
resolution per color
Tip
If your program is not TWAIN-compliant, you can try
to copy and paste or drag-and-drop the image into
the program. Or, save the image as a file and then
place the file in the program.
16-bit readout (0-65535) — sets the controls to use 16 bits of tonal
resolution per color
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To scan from other programs (TWAIN)
Scanning from other programs (WIA)
1
2
Start a scan from within the other program by choosing the
Acquire (or similar) command.
(For Windows Me only) Windows Imaging Application (WIA) is another
way to scan an image directly into an application in which you are
working, such as Microsoft Word. With WIA, you are using Microsoft
software to scan.
If the HP Precisionscan Pro software opens and displays the
preview image, create a selection area. You can crop the scan (if
necessary), select the output type, and make optional adjustments
as you normally would. See the appropriate sections in this chapter
for instructions.
Generally, a program is WIA-compliant if it has a command such as
Picture/From Scanner or Camera on the Insert or the File menu. If
you are unsure whether the program is compliant or you do not know
what the scan command is called, see the documentation for the WIA
program.
3
When finished making changes to the scanned image, do one of
the following to perform a final scan and place it in the program
from which you started scanning:
On the Scan menu, click Return Image to.
To scan from other programs (WIA)
Click
.
1
2
3
On the Insert menu, point to Picture and then click From Scanner
or Camera.
The image appears in the open program. You might have to reposition
the image.
If you have more than one scanner or camera connected, select
the scanner you want to use under Device.
If the image does not appear, the TWAIN-compliant program might not
accept the resolution or output type you selected. Rescan the image
using the default settings the software sets for the image.
Select the quality you want for your scan. Click Web Quality if you
want a lower resolution so your picture can be viewed on the
screen. Click Print Quality if you want a higher resolution for
printing the picture.
4
Click Insert to scan the picture and place it into the document
using predefined settings.
For more information, see the documentation for the WIA-compliant
program.
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73
What to expect from OCR programs
Optical character recognition programs convert some text more
accurately than other text. Because OCR technology is never perfect,
proofread all converted text carefully to ensure the characters have
been correctly interpreted.
These types of text convert most accurately:
text in standard fonts
text in 9-point font or larger
crisp, clear text
black text on a white background
These types of text might convert less accurately:
text close to non-text elements, such as bullets, lines, or graphics
text in spreadsheets, tables, or forms
letters that have gaps, that “bleed” along their edges, or that touch
other letters
underlined text
text on colored paper
Handwriting cannot be converted.
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2
Adjust the paper guides to center the stack.
Scanning from the ADF
You can scan multiple-page items quickly and easily using the ADF.
When you use the ADF, you can scan to the HP Precisionscan Pro
software or other destinations. For instructions about setting up the
ADF, see the Setup and Support Guide. For information about
preparing items for the ADF, see "Items for the ADF" on page 16.
To scan from the ADF
1
Place a stack of similarly sized originals in the document input tray,
face up with the first page on top.
3
Do one of the following:
Start the HP Precisionscan Pro software and follow the
directions on the computer screen.
Press a button on the front of the scanner.
If you start the scan from the HP Precisionscan Pro software or
scan to the HP Precisionscan Pro software using the Scan To
button (
):
a The ADF Scan dialog box opens and displays the current
output type, resolution, and page size, which you can change.
Or, you can click Load Settings and choose settings you have
preset.
b To scan the item to a file, click Scan. Or, to scan directly to a
destination, click Scan To, select a destination, and click Scan.
If you start the scan from any scanner button except the Scan To
button, follow the directions on the screen to complete the scan.
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Using accessories
77
Scanning slides
Scanning from the XPA
To scan standard 35 mm slides, use the XPA light source and the
You can scan 35 mm slides or negatives using the XPA.
positioning plate. When scanning fewer than three slides, you also
need the slide light shield.
Tip
Do not use the XPA to scan a letter-size item, such
as a presentation transparency. Place the
transparent item on the scanner glass, place a white
piece of paper on top, and scan as you normally
would using the Scanner Glass command on the
Scan menu.
To scan slides
1
With the XPA light source connected to its port on the scanner,
restart the software.
2
Place the positioning plate on the scanner glass so the arrow is in
the upper right-hand corner. Push the positioning plate toward the
top right corner.
See the Setup and Support Guide for information about installing the
XPA.
See "Items for the XPA" on page 16 for information about preparing
items for the XPA.
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3
Slide up to three slides into the slide holder on the bottom side of
6
7
8
From the HP Precisionscan Pro software, click the Scan menu,
and select XPA (Slides).
Before making any changes, see "Making optional adjustments for
slides or negatives" on page 81.
When you have finished using the XPA light source, on the Scan
menu, click Scanner Glass. Disconnect the XPA light source if you
want.
Tip
The XPA light source also functions as a light table
for viewing 35 mm slides. Insert slides as shown
above.
To keep the XPA light source on beyond the default
period, select the Extend lamp time out setting in
preferences" on page 68.
4
5
If you are scanning fewer than three slides, insert the slide light
shield after you load your last slide.
Place the XPA light source into the positioning plate with slides
facing down and the HP logo facing you.
HP logo here
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79
3
Slide the strip of negatives into the negative holder. If the negative
strip curves, the curve should be facing out toward you.
Scanning negatives
To scan 35 mm negatives, use the XPA light source, the positioning
plate, and the negative holder. When scanning fewer than four
negative frames, you also need the negative light shield.
CAUTION
Negatives are easily damaged. Touch them only on
the edges.
To scan negatives
1
With the XPA light source connected to its port on the scanner,
restart the software.
2
Place the positioning plate on the scanner glass so the arrow is in
the upper right-hand corner. Push the positioning plate toward the
top right corner.
4
5
If you are scanning a strip of negatives with fewer than four frames,
insert the negative light shield after the negative strip. See the icon
on the negative holder for assistance.
Slide the negative holder into the slide holder on the bottom side of
the XPA light source.
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6
Place the XPA light source into the positioning plate with negatives
facing down and the HP logo facing you.
HP logo here
7
8
9
From the HP Precisionscan Pro software, click the Scan menu,
and select XPA (Negatives).
slides or negatives" on page 81.
When finished using the XPA light source, on the Scan menu, click
Scanner Glass. Disconnect the XPA light source if you want.
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81
Adjusting midtones for slides or negatives
Making optional adjustments for
slides or negatives
You can adjust the overall lightness or darkness of the scanned image
using the midtone setting. The range for the number in the Midtone
field is -100 to 100.
You can make optional adjustments to slides or negatives scanned
using the XPA. Before deciding to make adjustments, create a
selection area around one slide or negative so the software exposes it
correctly. See "Cropping or selecting an area for final scan" on
page 42.
To lighten slides or negatives overall
1
On the Advanced menu, click Adjust Exposure.
2
Do one of the following:
If you choose to make adjustments to the image after you create a
selection area, make most of them as you normally would, except for
the following adjustments:
Drag the Midtone slider to the right.
Type a higher number in the Midtone field and press ENTER.
Midtone. See "Adjusting midtones for slides or negatives" on
page 81.
To darken slides or negatives overall
Highlight. See "Adjusting highlights for slides or negatives" on
page 82.
1
2
Do one of the following:
Shadow. See "Adjusting shadows for slides or negatives" on
page 82.
Drag the Midtone slider to the left.
Type a lower number in the Midtone field and press ENTER.
color" on page 83.
To return to the default settings
1
On the Advanced menu, click Adjust Exposure.
2
Click Auto to return the midtone, highlight, and shadow settings to
the defaults for this slide or negative.
Tip
Tip
See "Making optional adjustments, basic" on
page 45 and "Making optional adjustments,
advanced" on page 49 to make all adjustments
except the ones mentioned above.
To enlarge a slide or negative, see "Resizing
(output dimensions)" on page 45.
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Adjusting highlights for slides or negatives
Adjusting shadows for slides or negatives
You can adjust highlights to lighten or darken the light areas. The
You can adjust shadows to lighten or darken the dark areas. The range
range for the number in the Highlights field is -100 to 100.
for the number in the Shadows field is -100 to 100.
To lighten lighter areas
To lighten darker areas
1
On the Advanced menu, click Adjust Exposure.
1
On the Advanced menu, click Adjust Exposure.
2
Do one of the following:
2
Do one of the following:
Drag the Highlight slider to the right.
Drag the Shadow slider to the right.
Type a higher number in the Highlights field and press ENTER.
Type a higher number in the Shadows field and press ENTER.
To darken lighter areas
To darken darker areas
1
On the Advanced menu, click Adjust Exposure.
1
On the Advanced menu, click Adjust Exposure.
2
Do one of the following:
2
Do one of the following:
Drag the Highlight slider to the left.
Drag the Shadow slider to the left.
Type a lower number in the Highlights field and press ENTER.
Type a lower number in the Shadows field and press ENTER.
To return to the default settings
To return to the default settings
1
On the Advanced menu, click Adjust Exposure.
1
On the Advanced menu, click Adjust Exposure.
2
Click Auto to return the midtone, highlight, and shadow settings to
2
Click Auto to return the midtone, highlight, and shadow settings to
the defaults for this slide or negative.
the defaults for this slide or negative.
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83
Viewing RGB values and pixel color
You can view the RGB values and pixel color for any spot in an image,
color or grayscale, using the RGB Meter.
To view RGB values and pixel color
1
2
3
On the Advanced menu, click Adjust Exposure.
Click . The cursor changes to an eyedropper.
Move the cursor over the area in the item for which you want to see
the values. The values appear in the RGB area. A line appears in
the histogram to show you where those pixels occur.
4
When finished, click
again.
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85
This section provides information for:
Checking the basics
Solving issues that might occur while using the scanner or
HP scanning software, or issues with the appearance of scanned
images. Start with "Checking the basics" on page 85.
If the scanner is not working, always perform these actions first.
Check that the power cable is securely connected between the
scanner and a live electrical outlet or surge protector.
Clearing jams from the ADF. See "Clearing jams from the ADF" on
page 102.
If the power cable is connected to a surge protector, make sure the
surge protector is plugged into an outlet and turned on.
Cleaning and maintaining the scanner and accessories. See
"Cleaning and maintaining" on page 105.
Check that the interface cable is securely connected between the
scanner and the computer.
information.
Make sure the scanner is unlocked. Move the lock to the unlocked
position. (Some models only, see "Front panel and accessories
comparisons" on page 3.)
Disconnect the power cable from the scanner and turn off the
computer. After 30 seconds, reconnect the power cable to the
scanner and then turn on the computer, in that order.
If a program has frozen, close it. Press CTRL+ALT+DELETE to open
Close Programs or Task Manager. Select any program listed as
Not Responding and click End Task.
If these steps did not resolve the issue, see "Starting troubleshooting"
on page 86.
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I am having an issue with the HP Scanjet Transparency Adapter
(XPA) or the HP Scanjet Automatic Document Feeder (ADF).
Starting troubleshooting
Pages are jammed in the ADF. See "Clearing jams from the
ADF" on page 102.
general groups of issues, and then choose one of that group’s more
specific issues.
There is an issue with the ADF, other than pages jamming. See
"Resolving issues with the ADF" on page 101.
There is an issue with the XPA. See "Resolving issues with the
XPA" on page 100.
The scanner or software is not working.
A message is on the scanner or the computer. Follow the
directions in the message to resolve the issue.
There is no message. See "Resolving issues that did not
generate messages" on page 87.
There is an error message on the front panel liquid crystal
display (LCD). See "Resolving scanner messages" on page 87.
The quality of resulting scans is not what I expected.
scanned images" on page 91.
Printed copies do not look good. See "Resolving issues with
printed copies" on page 93.
Text on images is not editable. See "Resolving issues with
editable text" on page 96.
Slides or negatives do not look good. See "Resolving issues
with slides and negatives" on page 95.
Scans are not arriving at the destination I choose.
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87
Resolving scanner messages
Resolving issues that did not
generate messages
(Some models only, see "Front panel and accessories comparisons"
on page 3.) If an error message appears on the 16-character front
panel LCD display on your scanner, look for the cause and solution in
this section.
If the scanner or software is not working but no message appears, look
for the cause and solution in this section.
Items you scanned previously are no longer on the computer.
ADF Paper Jam
The scanned image might not have been saved as a file. If you
send an image directly to a destination, the scanned image is not
saved on the computer. When you use HP Precisionscan Pro to
scan, use Save As to save the image to your computer.
Pages are jammed in the ADF. See "Clearing jams from the ADF"
on page 102 for information on clearing paper jams from the ADF.
Clear the paper jam. If the error message does not clear, unplug
the scanner and plug it back in.
The scanner lamp stays on.
Error ##
The scanner lamp should time out and turn off automatically after a
period of inactivity.
The scanner reported an error during the self-test.
on the scanner, contact HP support. Visit the HP support website
at:
If you have recently used the scanner, wait a few more minutes.
If the scanner lamp is still on, you might have activated the
Extend lamp time out feature. Check this setting on the
Scanner tab in the Preferences of the HP Precisionscan Pro
software. See "Setting preferences" on page 68.
http://www.hp.com/go/support
See the Setup and Support Guide for phone contact information.
Press the Power Save button on the front panel of the scanner
to immediately turn off the scanner lamp and the XPA light
source (if connected). See "General tab options" on page 37.
Scanner Locked
(Some models only, see the "Front panel and accessories
comparisons" on page 3.) The scanner is not working because it is
locked. Make sure the scanner is unlocked. Move the lock to the
unlocked position. If the error message does not clear, unplug the
scanner and plug it back in.
If you still encounter problems with the scanner lamp or the Power
Save button, contact HP Customer Support. (See “Contacting HP
Customer Support” in the Setup and Support Guide.)
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I saved a scanned image to a file, but now I cannot open the file in
the program I want.
When I press a button on the scanner, the incorrect program opens.
Check which function is set to open when you press the button on the
scanner:
You might have saved the file in a format the other program cannot
use. Save the file in a different format the program can use. Look in
the File Open or Import command for the program to see which
file types it supports.
In Windows 98 and 2000:
1
2
On the Start menu, point to Settings, and click Control Panel.
Double-click Scanners and Cameras. Select your scanner model
number from the list if it is not already selected.
The scanner is not working.
3
4
Click Properties.
One or more of these issues might be causing the problem:
From the Scanner Events list, select the name of the button you
want to check. Verify what function is set for this button.
The scanner was not installed properly.
The interface cable is not compatible with the scanner.
In Windows Me:
A cable might be loose. Check that the interface cable is
securely connected.
1
2
On the Start menu, point to Settings, and click Control Panel.
Double-click Scanners and Cameras. Double-click the icon next
to the name of your scanning device.
If the scanner is emitting a grinding sound, the scanner is
locked.
3
4
Click Properties.
See "Checking the basics" on page 85, and the Setup and Support
Guide for installation and troubleshooting information.
From the Scanner Events list, select the name of the button you
want to check. Verify what function is set for this button.
The scanner does not scan right away.
In Windows NT 4.0 and Windows 95:
If the scanner has not been used for a while, the scanner lamp has
turned itself off. The lamp goes through a warm-up period after you
start the software, or press the Scan To button. Wait for a few
seconds for scanning to begin.
1
On the Start menu, point to Programs, point to HP Scanjet
Utilities, and click HP Scanjet Button Manager.
2
3
Click the Events tab.
From the Scanner Events list, select the name of the button you
want to check. Verify what function is set for this button.
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89
In Windows NT 4.0 and Windows 95:
When I choose Scan To on the scanner, the image does not appear
in the software.
1
On the Start menu, point to Programs, point to HP Scanjet
Utilities, and click HP Scanjet Button Manager.
A cable might be loose. Check that the interface cable is
securely connected.
2
3
4
5
Click the Events tab.
You might have accidentally turned off the preview feature.
Check this setting on the Scanner tab in the Preferences of the
HP Precisionscan Pro software. See "Setting preferences" on
page 68.
From the Scanner Events list, select the Scan To button.
Make sure the HP Precisionscan Pro check box is checked.
Make sure the Disable Events check box is unchecked.
(Some models only, see the "Front panel and accessories
comparisons" on page 3.) Check that the HP Precisionscan
software is the program set to start when you press the Scan To
Scanner is scanning items very slowly.
If you are scanning to edit text, the optical character recognition
(OCR) program causes the scanner to scan more slowly, which
is normal. Wait for the item to scan.
button (
) using the following steps.
In Windows 98 and 2000:
1
2
On the Start menu, point to Settings, and click Control Panel.
Some default settings can cause the scanner to scan more
slowly. Check the settings. See "Setting preferences" on
page 68.
The resolution might be set too high. Return to the default
resolution. See "Changing resolution" on page 46.
3
4
5
6
Click Properties.
From the Scanner Events list, select the Scan To button.
Make sure the HP Precisionscan Pro check box is checked.
Make sure the Disable Device Events check box is unchecked.
The correct menu items do not appear in the HP Precisionscan Pro
software.
In Windows Me:
If you used the ADF and then disconnected it, restart the
software.
1
2
On the Start menu, point to Settings, and click Control Panel.
If you were using the XPA, on the Scan menu, click Scanner
Glass to scan from the glass again.
Double-click Scanners and Cameras. Double-click the icon next
to the name of your scanning device.
If you are trying to use the XPA and the XPA (Slides) or XPA
(Negatives) commands are unavailable, restart the software
while the XPA light source is connected to the scanner.
3
4
5
Click Properties.
From the Scanner Events list, select the Scan To button.
Under Actions, make sure that HP Precisionscan Pro is selected
next to Start This Program.
6
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The scanner is making a loud clicking or grinding noise.
Resolving image-quality issues
The scanner is locked. Move the lock to the unlocked position.
(Some models only, see the "Front panel and accessories
comparisons" on page 3.)
This section contains information for resolving image-quality issues,
whether you scanned using the scanner glass, the ADF, or the XPA.
"Resolving issues with scanned images" on page 91.
"Resolving issues with printed copies" on page 93.
"Resolving issues with slides and negatives" on page 95.
The online Help or the Guided Steps in the HP Precisionscan Pro
software do not work.
Help is available for computers running Internet Explorer version 4.0 or
greater. You can install a newer version of Internet Explorer, or you can
view the Online User’s Manual for assistance.
To view the Online User’s Manual:
Tip
For help getting the best output type possible, use
the Guided Steps. If they are not showing, click
In the HP Precisionscan Pro software, point to the Help menu, and
click User’s Manual. Or, click the Help button in any dialog box in
which it appears.
.
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91
Resolving issues with scanned images
This section contains solutions to issues that affect all scanned
If you were printing, see also "Resolving issues with printed copies" on
page 93.
Scanned images are too light or too dark.
The scanner glass might be dirty. Clean the glass. See
"Cleaning the scanner glass" on page 105.
If you are using the ADF, the ADF glass might be dirty or
scratched. Clean the ADF glass. See "Cleaning the ADF glass"
on page 106.
Scanned image is not clear.
The original image might be very light or dark or be printed on
colored paper. Adjust the midtone, highlight, and shadow settings
from the HP Precisionscan Pro software. See "Scanning from HP
Scanned images have black dots or streaks in top and bottom
margins.
The resolution, sharpening, or midtone, highlight, and shadow
settings might need to be adjusted before scanning. See
"Scanning from HP Precisionscan Pro" on page 39.
The original might be on colored paper. If the original was
printed on a colored paper, including brown recycled paper, the
image or text might not be clear. Try adjusting the resolution and
midtone, highlight, and shadow settings from the
HP Precisionscan Pro software. See "Scanning from HP
on the scanner glass. Clean the scanner glass. See "Cleaning the
scanner glass" on page 105.
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Scanned images are grainy, jagged, or fuzzy.
The item might not be placed correctly on the scanner glass or in
the ADF. Make sure that the item you are trying to scan is placed
face down on the glass, or face up in the ADF.
HP Precisionscan Pro software. Resize the image in the
HP Precisionscan Pro software before you send it to the other
program. (See "Resizing (output dimensions)" on page 45.) Or,
if the original was a black and white drawing, use the Black &
White Scalable output type for the scanned image. (See
"Selecting output type" on page 43.)
Colors in the scanned image are different from the original item.
Scanners, monitors, printers, and different operating systems
interpret color differently. Use the hue and saturation settings in the
HP Precisionscan Pro software to adjust the colors.
In the HP Precisionscan Pro software, the resolution is set too
low. Set the resolution to a higher number, or return to the
default setting. See "Changing resolution" on page 46.
In the HP Precisionscan Pro software, too much or too little
sharpening was applied. Adjust the sharpening. See
"Sharpening an image" on page 48.
In the HP Precisionscan Pro software, all of the image scanned when
I only wanted part, or vice versa.
The selection area might not be selected correctly. Make sure the
selection border is surrounding the area you want in the final scan.
image looks even worse in the HP Precisionscan Pro software.
Scanned images are crooked.
You sharpened the image manually. Return to the default
setting. See "Sharpening an image" on page 48.
The item might have been placed crookedly or shifted when you
closed the lid. Straighten the original on the scanner glass and
scan again.
Best Quality Sharpening is selected. Check the setting. See
"Setting preferences" on page 68.
I thought I made the image smaller or larger before the final scan in
the HP Precisionscan Pro software, but it is still the same size as the
original.
I set the image to a higher resolution in the HP Precisionscan Pro
software, but the output quality is no better.
Setting the resolution to a higher number does not necessarily
improve quality. The software sets the resolution automatically
based on the type of item you scanned. Keep or return to the
image quality" on page 67 for guidelines.
You might have zoomed in or out, which does not change the size
of the image. Change the output size. See "Resizing (output
dimensions)" on page 45.
An original photo was fuzzy, and the scanned image looks even
worse.
If you sent the image to another program, the program might not
support the resolution you set in the HP Precisionscan Pro
software. Determine the setting the program uses and set the
resolution in the HP Precisionscan Pro software to that
resolution.
The sharpening level needs to be increased. In the
HP Precisionscan Pro software, adjust the sharpening. See
"Sharpening an image" on page 48.
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93
Images scanned from the HP Precisionscan Pro software are larger
than the original when viewed or printed from another program,
such as MS Paint, MS Internet Explorer, or MS Imaging.
Resolving issues with printed copies
Use this section to help resolve issues with printed pages.
The other program did not accept the image size information. Scan
the image at a lower resolution. When you scan at a resolution the
program accepts, it will display or print the image at the correct
size.
Parts of the page around the edges are not printing.
The image is too big or too small.
In the HP Precisionscan Pro software, set the output dimensions in
the Resize dialog box. See "Resizing (output dimensions)" on
page 45.
Printers cannot print right up to the edge of the paper. To get the
image to fit inside the printable area, you must slightly reduce the
size of the image in the HP Precisionscan Pro software and then
reprint the image.
When I try to scan to the Web from the HP Precisionscan Pro
software, the image is too large or does not look good on screen.
Guided Steps for help choosing an output type. See also "Tips for
best image quality" on page 67.
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Copies are too light.
The bottom of the printed page is blank, or part of a graphic is cut
off.
If you are copying an item printed on colored paper, there might
not be enough contrast between the ink and paper colors. Adjust
the highlights, shadows, midtones, and resolution settings from
the HP Precisionscan Pro software. See "Scanning from HP
Precisionscan Pro" on page 39. Or, adjust the contrast from the
HP Scanjet Copy Utility. Also, if possible for text, use originals
printed with black ink on white paper.
The page might be too complex. (The printer does not have
enough memory to process the page.) Set the resolution of the
image to 300 dpi or less in the HP Precisionscan Pro software. See
"Changing resolution" on page 46.
Colors in printed images are incorrect.
The printer might be out of toner or ink. Print a different file from
printer.
The output type or printer settings might not be correct. Choose a
different output type and print again. Check the printer settings. If it
is a color printer, check if the printer is out of ink or toner.
Vertical white stripes appear on the page.
Scanned images are jagged or fuzzy.
The output type in the HP Precisionscan Pro software might not
be set correctly. Set the output type to True Color (16.7 million
colors) or Grayscale. See "Selecting output type" on page 43.
If you placed the image in a file in another program, resized the
image, and are printing from that program, resizing the image in
the program probably caused the issue. Resize in the HP
Precisionscan Pro software before placing it in a file in another
program. See "Resizing (output dimensions)" on page 45.
The printer might be out of toner or ink. Print a different file from
another program to the printer to see if the issue lies with the
printer.
If the original image was fuzzy and you enlarged it, the fuzziness
becomes more obvious.
The scanner internal mirror might be contaminated. Contact the
Customer Service Center for service.
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95
The scanned image shows a colored tint, usually pink.
Resolving issues with slides and negatives
The image was probably scanned without the XPA, or the
Use the following section to help resolve issues with slides or
negatives scanned using the XPA. All actions must be performed in the
HP Precisionscan Pro software, because you must scan slides or
negatives using this software. See also "Resolving issues with the
XPA" on page 100.
positioning plate and XPA light source were placed incorrectly on
the scanner bed. For the steps for scanning 35 mm slides or
negatives, see "Scanning from the XPA" on page 77.
Scanned images appear as a box with multi-colored vertical lines or
as a dashed box with an arrow surrounding the area.
I tried to enlarge a scanned image of a slide, but the image
remained the same size.
The positioning plate might be placed incorrectly on the scanner
bed. Place the positioning plate on the scanner glass so the
Hewlett-Packard logo is at the bottom right.
You might have used the Zoom In command, which only changes
the view on the screen. Use the Resize command to change the
size of the final scanned image. See "Resizing (output
dimensions)" on page 45.
The scanned image is black even though the light on the XPA light
source is on.
The positioning plate might be placed incorrectly on the scanner
bed. Place the positioning plate on the scanner glass so the
Hewlett-Packard logo is at the bottom right.
The software might be setting exposure for the entire area
instead of one slide or negative. Create a selection area around
the slide or negative you want to use to ensure it is exposed
correctly.
Check the Adjust Exposure command in the Advanced menu.
There are streaks in the scanned image.
The positioning plate is not placed completely on the scanner
glass. Make sure the positioning plate is completely on the
scanner glass.
Check the original slide or negative for damage.
The XPA may be broken, and service may be required.
If you are scanning fewer than three slides with the XPA, make
sure to use the slide light shield to cover the remaining area in
the slide holder. This ensures that no extra light leaks out into
the scan.
The scans are dark.
The bulb in the XPA light source might be broken or not working. If
the bulb is broken, service is required.
If you are scanning fewer than four negative frames with the
XPA, make sure to use the negative light shield to cover the
light leaks out into the scan.
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Converted text does not appear in my word-processing program.
Resolving issues with editable text
If you scanned to the HP Precisionscan Pro software, choose
Editable Text (OCR) or Text and Image on the Output Type
menu. Then, on the Scan menu, click Scan To and choose the
program you want. Or, cut and paste the text into the program you
want. If the text is still not editable, work with the text as an image
or retype it.
This section contains resolutions to issues that might occur when you
are trying to make text editable.
Scanned text is not editable.
If you used the HP Precisionscan Pro software, the software might
have identified the text as a drawing. In the software, choose
Editable Text (OCR) or Text and Image on the Output Type
menu. Then, on the Scan menu, click Scan To and choose the
program you want. If the text is still not editable, work with the text
as an image or retype it.
I do not know how to process text using a different OCR program.
Do one of the following:
Scan the item to the HP Precisionscan Pro software, save the
scanned image as an image file, and open the file in the other
OCR program.
Scan to the HP Precisionscan Pro software. Then, on the Scan
menu, click Scan To and choose the other OCR program.
Scanned text is editable in some programs but not in others.
Some programs accept only image formats and do not allow text.
Make sure the program accepts editable text.
The converted text did not retain font size and style when the text
was placed in a word-processing program.
Incorrect characters appear in the text that was converted using the
OCR software.
Word-processing programs cannot always accept the original
formatting of the scanned text. Reformat the text in the word-
processing program.
The accuracy of the OCR program depends on the program having
the correct settings on the quality of the original item. To obtain the
best possible results, choose the scan setting for text, and process
only crisp, clear text. See "What to expect from OCR programs" on
page 73.
Converted text appeared in the word-processing program without
its formatting and I wanted it, or vice versa.
Even if you want to retain the formatting and you have the setting
set correctly, the receiving word-processing program cannot
always accept the formatting. Reformat text in the word-processing
program.
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97
After I scan using Text or Text and Image output type, some of the
text displays as squares or unrecognizable characters.
Resolving issues sending to
This is due to the display capability of your Microsoft Windows
operating system. For example, the English version of Windows 95
cannot properly display Russian, Turkish, Simplified Chinese,
Traditional Chinese, Korean, and potentially other non-western
European languages. Windows 2000 is able to display all
languages.
Use this section to resolve issues sending images to destinations. Not
all functions are available on all scanners.
When I choose E-mail on the scanner, scanned images do not
automatically appear in a new e-mail message.
The e-mail program is Web-based or might not be supported. Save
the scanned image as a file and attach it to your e-mail message
as you normally do.
When I choose E-mail on the scanner, the scanned image attaches
as a bitmap, but it contains text I want the recipient to be able to
edit.
To make text editable for a recipient, scan the item to the
HP Precisionscan Pro software and change the output type for the
scanned image to Editable Text (OCR). Then, on the Scan menu,
click Scan To and select the e-mail program. Or, save the scanned
image as a text file and attach it to a message as you normally do.
When I press the E-mail button on the scanner, the incorrect e-mail
program opens.
Check which e-mail program is set to open when you press the
E-mail button (
) on the scanner. See "Changing settings for
buttons" on page 34.
If you use Outlook, Outlook Express, or Netscape Mail, make
sure the program is set as your default MAPI application. If you
are not sure, see the documentation for your e-mail program.
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When printing copies from the scanner or the HP Scanjet Copy
Utility, I cannot choose the printer I want.
I tried to scan an image into an existing file, but the scanned image
appeared in a new file instead.
Scan the item to the HP Precisionscan Pro software and print from
there.
Some programs only allow scanned images to be placed in new
files. Cut and paste the image into the file you want. Or, save the
scanned image as a file and import it into the other program.
When printing copies, I can only make multiple copies of one page
at a time (I cannot collate copy).
When I try to send a scanned image using the Scan To command on
the Scan menu of the HP Precisionscan Pro software, the program I
want does not appear.
Even if you are using an ADF, each page is treated as a separate
job. You can make multiple copies of one page, but not multiple
copies of different pages and collate them.
The HP Precisionscan Pro software might not recognize the
program as a destination. Do one of the following:
Save the scanned image in a file type the other program uses,
and then open the file in the other program.
When I try to print from the HP Precisionscan Pro software, the Print
command is unavailable.
Copy and paste or drag-and-drop the image into the other
program.
If the Editable Text (OCR), Text and Image, or Black & White
Scalable output type is selected, the Print command is
unavailable. Choose a different output type and then print.
Reinstall the program that is not being recognized. This might
allow the HP Precisionscan Pro software to recognize it.
When I choose the Scan To button on the scanner, the image does
not appear in the software.
I want to start scanning from another program, such as my word-
processing program, so I can bring an image into my open file, but
I cannot start the scan.
A cable might be loose. Check that the interface cable is
securely connected.
Application (WIA)-compliant. If you cannot find a command such as
Acquire or Insert, check the documentation for the program to see
if it is compliant. If not, do one of the following in the HP
Precisionscan Pro software:
You might have accidentally turned off the preview feature.
Check this setting on the Scanner tab in the Preferences of the
HP Precisionscan Pro software. See "Setting preferences" on
page 68.
Check that the HP Precisionscan Pro software is the program
other program.
set to start when you press the Scan To button (
"When I choose Scan To on the scanner, the image does not
appear in the software." on page 89 for steps.
). See
Click Scan To from the Scan menu, and choose a program.
Copy and paste or drag-and-drop the image into the other
program.
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99
I am trying to return a scanned image to my TWAIN or WIA-
compliant program, but the image will not appear.
The TWAIN or WIA-compliant program might not accept the
resolution or output type you selected. Rescan the image using the
default settings the HP Precisionscan Pro software sets for the
image.
I do not see the destinations I want when I use the Select Destination
button next to the Scan To button.
(Some models only, see the "Front panel and accessories
comparisons" on page 3.)
Not all destinations appear in the scanner’s destination list. For
included. The list is also limited to the first 18 destinations found by
the HP scanning software. You can access additional destinations
through the HP Precisionscan Pro software. See "To send to a
following.
Update the destinations for your scanner buttons. See "To
change settings for buttons or update destinations" on page 34
for steps.
Unplug the scanner and plug it back in.
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When using the XPA, I cannot scan using the scanner buttons.
Resolving issues with accessories
The XPA is not designed to work with the scanner buttons. Use the
HP Precisionscan Pro software when using the XPA.
This section contains information for resolving issues when you are
using the XPA or ADF.
There is no light or only a dim light in the transparency adapter after
checking XPA (Slides) or XPA (Negatives) in the Scan menu.
Resolving issues with the XPA
Make sure you have selected XPA (Slides) or XPA (Negatives)
from the Scan menu in the HP Precisionscan Pro software. If
these two commands are unavailable, restart the software while
the XPA light source is connected to the scanner.
This section contains issues that might occur when you are using the
XPA (transparency adapter). See also "Resolving issues with slides
and negatives" on page 95.
The bulb in the XPA light source might be broken or not working.
With the XPA light source connected to the scanner, hold the
XPA light source up and look for illumination. If the bulb is
broken, service is required.
The XPA is not working at all.
The XPA cable might not be connected correctly. Make sure the
XPA cable is connected securely to the XPA port on the scanner.
When using the XPA, I cannot choose XPA (Slides) or XPA
(Negatives) on the Scan menu.
The XPA cable might not be connected correctly. Make sure the
XPA cable is connected securely to the XPA port on the
scanner.
If you connected the XPA light source while the HP
Precisionscan Pro software was running, restart the software.
Doing so allows the software to detect the XPA.
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101
An item loaded in the ADF keeps jamming.
Resolving issues with the ADF
The item does not meet the guidelines for the ADF. See "Items
for the ADF" on page 16.
This section contains issues that might occur when you are using the
automatic document feeder (ADF).
The item might have something on it. Make sure you have
removed anything such as staples and self-adhesive notes on
the item. See "Selecting and preparing items" on page 15.
The ADF is feeding multiple sheets, skewing pages, or jamming
frequently.
The item is too small. The ADF can handle items as small as
88.9 by 127 mm (3.5 by 5.0 inches). Use the glass to scan.
If the pages look like they are skewing as they feed into the
ADF, check the resulting scanned images in the software to
ensure they are not skewed.
The item is too large. The ADF can handle items as large as 216
by 355.6 mm (8.5 by 14 inches). Use the glass to scan the item
in sections.
The item might not be placed correctly. Straighten the item and
adjust the paper guides to center the stack.
The bottom of the scanned image is cut off.
The maximum number of pages the ADF input tray and output
bin can hold is 25, depending on the type of media being loaded.
Make sure to load only 25 or fewer pages in the input tray, and
remove pages from the output bin if they are stacking up to a
pile of more than 25.
The ADF can handle items up to 355.6 mm (14 inches) long. If
the item is longer, scan it in sections on the glass. If the item is
the correct length, choose the correct page size setting in the
ADF dialog box prompt before scanning.
The item loaded might not meet the specifications for the ADF.
Make sure the type of media being loaded meets required
specifications. See "Items for the ADF" on page 16.
If sent to a printer, the item might be too complex (require too
much memory) for the printer to process. If possible, choose a
printer with more memory. Or, select a lower resolution or
different output type, like black and white or grayscale.
When using the ADF, the scanner does not feed the item at all.
The hatch might not be securely latched. Open the hatch, and then
close it pressing firmly. See "Clearing jams from the ADF" on
page 102 for illustrations.
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3
If the item cannot be easily removed, lift the two green tabs located
behind the rollers and gently remove the green paper lead as
shown.
Clearing jams from the ADF
Pages can jam at the beginning or the end of a page. Use the
appropriate procedure below to clear the jam and continue.
To clear jams at the start of a page
1
Raise the hatch.
Note:
Using force to remove the page might cause damage to
your originals. If the majority of the paper is already
through the main roller, use the procedure to clear jams
at the end of a page.
2
Lift the large green tab (located to the left of the roller) and gently
remove the jammed page.
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103
4
Remove the jammed item from the ADF and replace the paper
lead.
6
Restack all pages and reload them into the ADF.
7
On the ADF prompt on the computer, reselect any settings you had
5
Close the hatch. Press down firmly until you hear a click.
changed and click Scan To or Scan again.
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4
If you still cannot remove the paper from the ADF, lift the ADF lid to
its fully open position, loosen the jammed paper from the roller at
the rear of of the ADF lid, pull it gently from the ADF.
To clear jams at the end of a page
1
2
Remove any pages from the ADF input tray.
Remove the input tray from the ADF.
5
When you have successfully cleared the jam, attach the input tray
and close the hatch. Press down firmly on both sides until you hear
a click.
3
Gently pull the paper out of the ADF in the feeding direction
(towards you).
6
7
Restack all pages and reload them into the ADF.
On the ADF prompt on the computer, reselect any settings you had
changed and click Scan To or Scan again.
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105
To clean the scanner glass
Cleaning and maintaining
1
2
3
Disconnect the power cable from the scanner.
Open the scanner lid.
Periodically, the scanner and accessories might need to be cleaned or
to have maintenance, especially if you are seeing marks or smudges
on scanned images.
Clean the glass using a soft, lint-free cloth sprayed with a mild
glass cleaner.
CAUTION
Only use glass cleaner. Avoid abrasives, acetone,
benzene, and carbon tetrachloride, all of which can
damage the scanner glass. Avoid isopropyl alcohol
because it can leave streaks on the glass.
Cleaning the scanner glass
You might need to clean the scanner glass if the ink on items you are
scanning can be smudged with your hand or items have excessive
amounts of dust or dirt on them. You might also need to clean the
scanner glass if there are smudges or other marks on scanned
images.
4
5
Dry the scanner glass with a dry, soft, lint-free cloth.
When finished, reconnect the power cable to the scanner.
Fingerprints or smudges on the underside of the glass do not affect the
appearance of scanned images because this area of the glass is
outside the focal point of the scanner.
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To clean the ADF glass
Cleaning the XPA
1
Disconnect the power cable from the scanner.
(Some models only, see "Front panel and accessories comparisons"
on page 3.) Clean the XPA with a dry, soft cloth. If necessary, spray
the cloth with window cleaner or isopropyl alcohol.
2
Open the scanner lid and locate the ADF glass area on the
scanner glass.
Cleaning the ADF glass
(Some models only, see "Front panel and accessories comparisons"
on page 3.) You must clean the ADF glass to maintain high-quality
scanning.
3
Clean the glass using a soft, lint-free cloth sprayed with a mild
glass cleaner.
CAUTION
Only use glass cleaner. Avoid abrasives, acetone,
benzene, and carbon tetrachloride, all of which can
damage the scanner glass. Avoid isopropyl alcohol
because it can leave streaks on the glass.
4
5
Dry the scanner glass with a dry, soft, lint-free cloth.
When finished, reconnect the power cable to the scanner.
Fingerprints or smudges on the underside of the glass do not affect the
appearance of scanned images because this area of the glass is
outside the focal point of the scanner.
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107
Other resources, support, and
specifications
The Uninstall option of the setup program allows you to remove the
scanning software from your computer.
The Setup and Support Guide contains information about these topics:
See the Setup and Support Guide for installation and troubleshooting
information.
Setup instructions and troubleshooting. Find setup instructions
and troubleshooting information for issues that can arise when you
install the scanner.
Resources. Discover websites and other tools that contain
scanning tips, updated drivers, and the latest information about
your HP scanner.
Support. Locate the contact information for your region if you need
to contact HP.
Warranty and Specifications. See this topic for the warranty and
product and regulatory information.
See the Read Me file for late-breaking information about the HP
Precisionscan Pro software. This file is located in the same folder as
the Setup and Support Guide.
The Setup and Support Guide and the Read Me file are located on the
CD in the folder for your language, or on your computer in the
Precisionscan Pro folder. If you allowed the software to install in the
default location, the path is: C:\Program Files\Hewlett-
Packard\Precisionscan Pro 3.1.
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109
Using software commands and controls
This section contains information for using the shortcuts, toolbars, and
cursors in the HP Precisionscan Pro software.
The HP Precisionscan Pro contains keyboard shortcuts and toolbars to
give you quick access to software commands. The Status bar and Info
bar provide information about the scanned image, and the context-
sensitive cursors provide information on the type of activity you can
perform in the scanning software.
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Using software commands and controls
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Using keyboard shortcuts and the
menus
Edit
Reset Tools
CTRL+Z
CTRL+C
CTRL+A
ESC
Return all settings except output type to
the defaults for this image.
This section summarizes the menus and commands in the
HP Precisionscan Pro software that you can select using the
keyboard. To open a menu, press ALT+ the underlined letter for that
menu. To perform a command, open the menu and press the
underlined letter for that command.
Copy
Scan and place the selection area on
the Clipboard.
Select All
Unselect All
Select the entire scanner glass
(including blank space).
Remove the selection border.
This section also shows which commands can be performed using a
keyboard accelerator (shortcut).
View
Scan
New Scan
Scan To...
CTRL+N Start (preview) a new scan.
Zoom In
Zoom in on the selection area.
Zoom out to the original view.
Show or hide the Guided Steps.
Show or hide the toolbar.
CTRL+T Scan and send to a destination, such as
e-mail.
Zoom Out
Guided Steps
Tool Bar
Scan to CD
Save scanned photos or documents on a
CD-writer drive.
Return Image to...
When using TWAIN, return the scanned
image to the other program.
Info Bar
Show or hide the Info bar.
Status Bar
Show or hide the Status bar.
Save As...
Print
CTRL+S Save the selection area as a file.
CTRL+P Scan and print the selection area.
Change printing options.
Note:
The Guided Steps are available for computers running
Internet Explorer version 4.0 or greater. See "Resolving
issues that did not generate messages" on page 87.
Print Setup
Scanner Glass
XPA (Slides)
Select the source from which to scan. Only
one can be selected.
XPA (Negatives)
Settings
Save
Save settings.
Load
Load (use) settings.
Preferences
Exit
Change scanning default preferences.
ALT+F4
Close the HP Precisionscan Pro software.
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Using software commands and controls
111
Output Type
Advanced
True Color (16.7 million
colors)
Adjust Color
Adjust colors (hue) and their intensity
(saturation).
256-Color (optimized
palette)
Adjust Exposure
Adjust the contrast (midtones), detail in
light areas (highlights), and detail in
dark areas (shadows).
256-Color (web palette)
Spot Color (16-color)
Grayscale
Choose the output type. Only one can
be selected. For help choosing an
output type, show the Guided Steps
from the View menu.
Adjust Black & White
Invert Colors
Adjust which values in the image will be
represented as black or white.
Make colors in the image their
opposites.
Black & White Bitmap
Black & White Scalable
Editable Text (OCR)
Text and Image
Descreen
In the scanned image, reduce the
appearance of undesirable patterns
that are in a printed original.
Automatically Set Type
Allow the software to select the output
type based on the contents of selection
area.
Tools
Rotate the image counterclockwise by
90 degrees.
Rotate Left 90°
Rotate the image clockwise by 90
degrees.
Rotate Right 90°
Mirror
Reverse the image side-to-side.
Resize
Resize the selection area. This
changes the output file size also.
Change Resolution
Sharpen
Change the resolution of the final
scanned image.
Adjust the sharpening.
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Using software commands and controls
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Help
Contents
F1
View Help topics (contents).
Look for a Help topic.
Search
What’s This?
SHIFT+F1
Display context-sensitive Help for the
selected software tool or feature.
HP Scanjet on the Web
Connect to the Internet and visit the
HP Scanjet website.
Product Tour
View the product tour.
User’s Manual
View the printable user’s manual in .pdf
format.
Enable All Smart Friends
Disable All Smart Friends
Allow helpful alerts to appear when
potential problems arise.
Prevent helpful alerts from appearing
when potential problems arise.
About HP Precisionscan
Pro
View information about the program,
version, and copyright.
Note:
Help is available for computers running Internet
Explorer version 4.0 or greater. See "Resolving issues
that did not generate messages" on page 87.
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Using software commands and controls
113
HP Precisionscan Pro tool and
information bars
Zoom Out
Zoom out to the original view.
Rotate Left 90
Rotate Right 90
Reset Tools
Rotate the image counterclockwise by 90 degrees.
Rotate the image clockwise by 90 degrees.
The HP Precisionscan Pro software contains a toolbar, a Status bar,
and an Info bar to help you use commands quickly or find information
about the current scanned image.
Return all settings except output type to the
defaults for this image.
Toolbar
Guided Steps
Context Help
Show or hide the Guided Steps.
The HP Precisionscan Pro software displays a toolbar containing
shortcut buttons for common commands.
Display context-sensitive Help for the selected
software tool or feature.
Click this button
New Scan
To
Note:
The Guided Steps are available for computers running
Internet Explorer version 4.0 or greater. See "Resolving
issues that did not generate messages" on page 87.
Start (preview) a new scan.
Scan To...
Perform a final scan and send to a destination,
such as e-mail.
Scan to CD
Save As...
Print
Scan and save the selection to rewritable CD.
Save the selection area as a file.
Scan and print the selection area.
Return Image To
When using TWAIN, return the scanned image to
the other program.
Copy
Scan and place the selection area on the
Clipboard.
Zoom In
Zoom in on the selection area.
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Adding tools to the toolbar
Info bar
You can add the Change Resolution tool and the Sharpen tool to the
toolbar.
The info bar appears at the bottom of the preview window and displays
the following information:
the width of the output image
To add Change Resolution and Sharpen tools to the toolbar
the height of the output image
scale of the output image
1
On the Tools menu, click Change Resolution or Sharpen.
the output type currently selected
the Help button for HP Precisionscan Pro software
2
When the dialog box opens, place the cursor over the title of the
dialog box, and click and hold down the mouse button.
3
Drag the cursor to a location on the toolbar and release the mouse
button.
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115
Status bar
The status bar displays the following information:
A message about the action you can take when the pointer is over
some part of the scanning software window or a tool.
An icon for the transparency adapter when it is in use.
One of the following:
A progress bar that shows when the scanner is scanning or the
scanning software is processing a command.
The number of KB (kilobytes), MB (megabytes), GB (gigabytes),
or TB (terabytes) in the image in the selection area. This size is
only an estimate of the actual size of the image. The file can be
larger or smaller than the value shown here. The size of a saved
file depends on the format used to save the file.
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Ready cursor
Ready for activity
Context-sensitive cursors
Click a menu item and select a command.
Click a list button to select an option.
Click a button to turn it on or off, or to increase or
decrease a number.
The shape of the pointer indicates the type of activity you can perform
in the scanning software.
Selection area cursor
New selection
area
Draw a new selection area.
Typing cursor
Data entry
accepted
Click, then type a value.
Move selection
area
Drag the selection area to a new location in the
preview area.
Drag the selection area to another program.
Press CTRL and drag the selection area to the
Windows desktop or a folder in Windows Explorer.
Pixel value cursor
Highlight
eyedropper
Position this cursor over a light area in the image to
see its pixel value in the RGB meter and the
histogram. Click on pixels to set them as the
Highlight value. In the Transparency Exposure
Adjustment tool, click to set the RGB value.
Resize selection
area horizontally
Appears over handles on the sides of the selection
area. Drag the cursor to resize the width of the
selection area.
Resize selection
area vertically
Appears over the handles on the top or bottom of
the selection area. Drag the cursor to resize the
height of the selection area.
Shadow
eyedropper
Position this cursor over a dark area of the image to
see its pixel value in the RGB meter and the
histogram. Click on pixels to set them as the
Shadow value.
Resize selection
area diagonally
Appears over handles on the corners of the
selection area. Drag the cursor to resize both the
height and width of the selection area.
Eyedropper and
the “no” symbol
Indicates this area is an area in which pixel value is
not available.
Drop allowed
The program or folder the image has been dragged
to accepts this kind of drop.
What’s This? Help cursor
Drop not allowed
The program into which you are trying to drag the
image does not accept this kind of drop.
What’s This? Help
Click on a tool, field, button, or menu item for pop-up
Help on that item.
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117
Glossary
.bmp
a b c d e f g h i j k l m n o p q r s t u v w x y z
The filename extension used for Windows bitmap images. See also
Windows bitmap.
8-bit grayscale
images contain 256 shades of gray.
.dib
Device Independent Bitmap. A common bitmap format for Windows
programs.
24-bit color
.fpx
The filename extension used for FlashPix files.
256 Color (optimized palette)
.gif
The palette for an image which comprises the 240 most common
colors in the image plus the 16 basic colors.
The filename extension for Graphics Interchange Format files.
.htm
256 Color (web palette)
The filename extension for HyperText Markup (HTML) files. This
extension also appears as .html.
.jpg
The filename extension for JPEG files.
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.pcx
Glossary
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active program
The filename extension for Paintbrush files.
The program you are currently using or that is currently selected. A
program’s title bar changes color to distinguish active from inactive
programs.
.pdf
The filename extension for Portable Document Format (PDF) files.
Active XPA
Or XPA. See transparency adapter.
.png
The filename extension for Portable Network Graphics (PNG) files.
ADF
See automatic document feeder.
.rtf
The filename extension for Rich Text Format files.
ADF glass
The piece of glass on the scanner bed that the ADF uses to scan
documents from the feeder tray.
.tif
The filename extension for TIFF or TIFF compressed files.
aliasing
.txt
The visibly jagged steps along angled lines or object edges that result
from sharp tonal contrasts between pixels. Seen in both black-and-
white images and color images. Sometimes called Jaggies.
The filename extension for plain text files.
.wmf
anti-aliasing
The filename extension for Windows metafiles.
A technique that smooths transitions between pixels, reducing the
jaggedness of curved lines.
a
approximate size
acquire
Reflects the amount of disk space a scan would require if saved to
your computer. Approximate Size value does not apply if the output
type for the scan is set to text; it only applies to an image
representation of the scan.
A command offered by programs that support TWAIN. Selecting
Acquire takes you directly to a selected scanning software, and then
returns the scanned image to the requesting program.
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Glossary
119
auto(matic) cropping
black & white bitmap
Automatic cropping displays only the item(s) detected on the scanner
bed, not any of the surrounding area.
Black & white raster bitmaps contain only black pixels and white pixels,
no colors or shades of gray. Each pixel represents one bit.
automatic document feeder
black & white scalable
Abbreviated ADF, it is an optional accessory that allows you to scan
multiple pages.
Black & white scalable images are black & white images made up of
lines rather than dots. These images must be saved as .wmf files.
auto(matic) resolution
Black & White (threshold) tool
A feature of the scanning software that automatically applies the
optimal output resolution to the selection area. For example, output
resolution is automatically set to 200 when the True Color output type
is selected, and set to 300 for the Black & White Bitmap (raster) output
type.
This tool lets you change the dividing point for black-and-white pixels in
an image that uses the Black & White Bitmap (raster) output type. All
pixels below the threshold will be output as black, and all pixels above
the threshold will be output as white.
border
b
A line surrounding the scanned image indicating scanning boundaries.
Clicking the image reveals a selection border and handles that are
used to define the scanning region.
bit depth
The number of bits used to define the shade or color of each pixel in an
image. A 1-bit image is black and white. An 8-bit grayscale image
indexed colors and is associated with a specific palette or color table.
A 24-bit image provides over 16 million colors. The greater the bit
depth, the larger the size of the saved file. See also file size.
brightness
black-and-white images, the lower the brightness, the closer the image
will be to black. The higher the brightness, the closer the image will be
to white. Brightness should not be confused with contrast, which
measures the range between the darkest and lightest shades in an
image. Brightness determines the intensity of shades in an image,
while contrast determines the number of shades in the image.
bitmap
A type of black-and-white, gray, or color image or picture made up of a
matrix of individual pixels or dots. Often referred to as raster, raster
bitmap, or raster image.
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Glossary
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color depth
c
The number of colors that a monitor can display at once. Most PC
monitors display 8-bit color (256 colors), 16-bit color (about 65,000
colors), 24-bit color (about 16 million colors), and 32-bit color. The
higher the color depth, the more lifelike images look on screen.
click
To press and release the left mouse button once. Right-click means to
press and release the right mouse button once.
color wheel
clipped pixels
A tool used to adjust the color balance and hue.
Pixels in an image that are extremely light or extremely dark and that
would lose detail when the image is printed or displayed.
configure
The ability to adjust settings that determine how the scanner buttons
and scanning software perform operations.
CMYK
Cyan, Magenta, Yellow, Black. The color model in which all colors are
composed of Cyan, Magenta, and Yellow, the primary colors of
pigments like ink, plus Black. Printers use CMYK to print in color.
context-sensitive Help
Context-sensitive Help answers questions related to specific features
in the currently displayed window. The Help is provided in six ways:
Text Labels, ToolTips, What’s This? Help, Smart Friends, Status bar
messages, and Help commands.
converted text
Text that has been rendered into digital format by an OCR program.
color balance
contrast
range. Color balance is particularly important when scanning objects
that include neutral tones (grays) or large areas of consistent color.
image with high contrast has few gray shades between black and
white and appears to be dominated by stark light and dark tones. An
image with low contrast has many shades of gray and tends to look flat
and dull. Change contrast using the highlight, shadow, and midtone
settings.
color channel
The red, green, and blue components from which colors are created.
control range
color correction
This range determines the number of bits used for exposure
compensation, shadow detail, and black-and-white threshold
adjustment displays. The higher the bit depth, the finer the level of
control in adjusting these image manipulation functions.
The process of adjusting an image to compensate for input and output
device characteristics or color flaws in the original image.
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Glossary
121
crop
display resolution
To eliminate portions of an image from the final scan.
The number of pixels that a computer monitor can display both
horizontally and vertically. Screen resolutions are typically 640 x 480
(VGA), 800 x 600 (super VGA), or 1024 x 786.
d
dithering
default settings
The process of approximating pixel colors when reducing the color
depth of an image. Dithering can improve transitions between colors
when reducing a 24-bit image to 8-bit format.
Predetermined settings in the scanning software that define levels on
the your behalf. Default settings in the HP Precisionscan Pro software
are set for Output Type, Output Resolution, Color, Exposure, Black &
White Threshold, and Sharpen Level. You can override default
settings.
dock
To attach a tool window to the main program window.
density
document
The ability of a material to absorb or transmit light. The greater the
density of a material or object, the more black it contains. This applies
to both black-and-white images and color images.
For the purposes of this documentation, document refers to an original
item containing text or both text and images. It also means an original
item scanned using the automatic document feeder.
descreen
dots per inch
See dpi.
The process of removing an unwanted pattern, such as a moiré
pattern, that appears in a printed original so the pattern does not
double-click
destination
To press and click a mouse button twice in rapid succession.
The file, program, or hardware device where the scanned image will be
used. Examples include a printer, a Web page, or an e-mail program.
dpi
Dots Per Inch. The number of dots in a linear inch. DPI measurements
are used to describe the resolution of printers and scanners, where
printed images and words are made up of a series of round dots. The
greater the DPI number, the higher the resolution.
device driver
Software that the system uses to communicate with devices, such as a
display, printer, mouse, or scanner.
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Glossary
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drag
exposure
To move an object on screen. Place the cursor over the image or
selection area, hold the left mouse button down, and move the mouse
to move the object.
The amount of light, or brightness and contrast, in an image.
f
drag-and-drop
file format
To move an object to a new location and keep it there. Click on the
object and drag it to a new location, such as an open document in
another program, and release the mouse button. When dragging-and-
dropping between programs, a copy of the object is placed in the
receiving program.
The format in which a scan is saved. Certain file formats enable
programs such as word processors to insert, open, or import scans.
Common graphics formats include .bmp, .jpg, and .tif. Common text
formats include .txt (text) and .rtf (Rich Text Format).
file size
drop-down list (or menu)
The number of bytes in a file. The file size of scanned images is
determined by resolution, file type, output type, and scaling. To reduce
the file size of photographs, for example, you could decrease bit depth
or resolution.
A list of items that appears when you click on or pass the cursor over a
command such as File or Edit.
e
final scan
editable text
The actual image, defined by the selection area, that is sent to a
destination such as a file, a printer, the Clipboard, or another program.
Text that is converted from a scanned image into characters you can
modify in a word processor or other text-editing program. Depending
on the capabilities of your program, you can change the font, size,
style, and other attributes of editable text, as well as edit words or
phrases.
final size
The approximate height and width of the final image to be scanned.
e-mail
FlashPix
A network over which you can transfer messages and electronic files.
E-mail is also sent via Internet browsers.
A format that allows faster processing, but creates larger file sizes.
FlashPix files, which save with the .fpx extension, can be used on
Windows and Macintosh platforms. The format was developed by
Hewlett-Packard, Kodak, Live Picture, and Microsoft.
export
To save a file in a particular file format for use in other programs.
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Glossary
123
flowed text
grainy
The Flowed Text option converts output into one column, placing
images as closely as possible to the appropriate text.
Refers to images, pictures, or photographs in which individual pixels
are relatively large and have areas of white between them, thus
reducing the overall perceived quality of the image. Graininess can
occur when you scan a poor-quality original or reduce the bit depth of
the scanned image by dithering or halftoning.
framed text
The Framed Text option places text and images in a frame, positioned
as closely as possible to the way they appear in the original document.
Text may be more difficult to edit extensively since the frames may not
expand to hold additional text.
Graphics Interchange Format
A graphic file format that is supported by many Windows programs.
Files saved in this format support 256 colors. Graphics Interchange
Format files are saved with the filename extension .gif.
focus
Refers to the sharpness of an image.
grayscale
An original or output type containing shades of gray, not just black and
white. In a grayscale image, each pixel contains multiple bits of
information, allowing more shades of gray to be recorded and
displayed. Four bits can reproduce up to 16 levels of gray, and eight
bits can reproduce 256 shades of gray. Grayscale is commonly used
for black-and-white original photographs but is also effective in
maintaining shading in pencil drawings.
front panel
The area on the front of the scanner hardware containing the buttons
for sending an item to a destination or changing settings.
g
gamma
h
The contrast that affects the mid-level grays or midtones of an image.
Adjusting the gamma of an image allows you to change the brightness
values of the middle range of gray tones without dramatically altering
the shadows and highlights. This applies to both black-and-white
images and color images. The default setting of 2.2 ensures integrity
among computer systems.
halftone
An original composed of a pattern of dots that tricks the eye into seeing
shades of gray or color. Halftones are common in all printed materials.
Scanning halftones instead of photographic originals can result in
lower final image quality.
height
The vertical dimension of a scan as it will appear at its destination.
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highlights
hue
The lightest portion of an image, usually reproduced as white on the
computer screen or when printed.
The distinctive characteristic of a visible color that enables you to
distinguish it from other colors. Six hues are especially important in
photography, scanning, and printing: red, yellow, green, cyan, blue,
and magenta. Hue is determined by the frequency of the wave of light
that creates the color. See also saturation.
histogram
A graphical representation of the concentration of pixels at each
intensity or gray level in the selection area of the scanned image.
Histograms help determine the optimal highlight, shadow, or threshold
value of an image.
i
image
HP Scanjet Copy Utility
A software utility used to select number of copies, destination printer,
and other copy options.
An electronic picture that can be displayed on a computer screen or
saved to a disk.
image editor
HP Precisionscan Pro software
A program that lets you modify bitmapped drawings and photographs.
The scanning software that HP provides for previewing an image
before sending it to a destination; making changes, such as resolution,
resizing, and contrast; and saving images as files.
image size
The size of the image expressed in bytes and displayed in the Status
bar. File size and image size may vary, depending on the file type.
HP Share-to-Web
destination on the Web. Links are available only in English.
import
To bring a scanned image into a document from another program.
HTML
Info bar
HyperText Markup Language. A language used in creating documents
for the World Wide Web. Documents can be saved in HTML format
and will have an .htm or .html extension.
A form of assistance that appears in the lower, left corner of the screen
and displays the width and height of the output image, the scale
percentage, the output type currently selected, and a Help button.
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Glossary
125
interface connection
j
The connection between the scanner and the computer. This can be
either a USB, parallel, or SCSI connection depending on the model of
scanner and your operating system.
jagged
Refers to the uneven transition between black and white, or areas of
color, in a scanned image. Jagged edges can be avoided by scanning
at a higher resolution than your output device, or by not scaling the
image after scanning it.
interpolated resolution
Resolution that is changed in the scanning software rather than in the
hardware. For example, if your scanned image is 600 dpi, you might be
able to enhance it to 1200 dpi in the scanning software. This is useful
for enlarging small images.
JPEG
Joint Photographic Experts Group. A compressed file format that
reduces file size and enables faster file access. This format can reduce
image quality and performance when the file is decompressed and
recompressed. JPEG files are saved with the filename extension .jpg.
interpolation
The process of increasing the resolution of an image by the addition of
new pixels throughout the image, the colors of which are based on
neighboring pixels.
k
invert
keyboard shortcuts
A keystroke or combination of keystrokes that allows you to quickly
accomplish common tasks.
To reverse the colors in an image (for example, in a black-and-white
image, black areas are turned white and white areas are turned black).
item
l
The physical drawing, photo, collage, etc. you place in the scanner to
scan. Once it is scanned, it is referred to as an image or scanned
image.
landscape
The orientation of a photograph or image that is wider than it is tall.
When an image is taller than it is wide, it is called portrait orientation.
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126
Glossary
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negative light shield
m
This XPA piece blocks excess illumination and improves image quality
when scanning negatives. Slide it into the negative holder after the
chosen negative strip.
maximum pixel depth
This option enables higher bits per pixel when the scan is sent to the
software. When it is off, 8 bits per pixel are returned for grayscale and
24 bits for color. When it is turned on, 16 bits per pixel are returned for
grayscale and 48 bits for color.
negative template
The cutout that comes with the optional transparency adapter that is
placed on the scanning glass. Negatives are then placed in the
template.
midtones
The gray shades of an image. Midtones are usually between 30% and
70% black. Midtone control adjusts the brightness of gray levels in the
image so that the lightest and darkest portions of the image can be
properly displayed on your monitor. The higher the setting, the brighter
the image appears on your monitor.
noise reduction
This option reduces the noise (unwanted specks) in an image by
applying software algorithms to minimize the effects of noise in the
scanner electronics.
moiré
o
An undesirable pattern in color printing that results from incorrect
screen angles of overprinting halftones. Moiré patterns usually result
when you scan a halftone, when you scan images taken directly from a
magazine, or when you scale an image in an image editor after it is
scanned.
OCR
See optical character recognition.
Abbreviated OCR. A technology that recognizes letters in a scanned
image and converts them into ASCII characters, or editable text.
n
negative holder
optical resolution
The true resolution of a scanner, the resolution at which the scanner
captures images. See also: interpolated resolution, resolution.
This XPA piece holds negative strips for scanning. Insert it into the
slide holder on the bottom of the XPA light source for proper scanning
of negatives.
optimized palette
A palette or color table that contains the pixel colors present in an
image.
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Glossary
127
original
palette flashing
The original document or picture to be scanned.
The flashing that occurs when your monitor is set to a color depth of
256 colors and you switch programs. When you switch programs, the
palette of the active program becomes the system palette, and all other
programs redraw themselves as accurately as possible with the new
colors.
output
The file that is generated by the scanning process.
output dimensions
PC fax program
The actual height and width of an image when saved. You will not see
the size changes to your image in the Preview area since image size
affects only the final scan.
A program for sending electronic documents to someone’s fax
machine or PC fax program. Also allows receiving of faxed documents
to the computer instead of a fax machine.
output type
pixel
The type of file that is generated during the scanning process. Output
type reveals the bit depth of the image.
The smallest element (picture element) that can be assigned an
independent color and intensity and can be displayed on a computer
screen. Pixels are square dots arranged in a grid pattern to make up
the images displayed on the screen.
p
PNG
Paintbrush
Portable Network Graphics format. A compressed image file format
suitable for the Web that might replace GIF because of copyright
issues with GIF format. PNG is non-lossy compressed, supports
interlacing, and can be used with the True Color output type, which
GIF cannot.
A bitmap file format (.pcx extension) supported by MS-DOS, Windows,
support 24-bit color and can have a maximum image size of 64,000 by
64,000 pixels.
palette
portrait
A subset of the color look-up table that establishes the colors that can
be displayed on the monitor at a particular time. The only color depth
that allows multiple palettes is the 256 (or 8-bit) color setting for your
monitor. At a color depth of 256 colors, each program (or even each
individual image used or edited in a program) can have a different
color palette.
Orientation of a photograph or image that is taller than it is wide. An
image that is wider than it is tall is called a landscape orientation.
positioning plate
This XPA piece is a large template with a rectangular cutout that
orients proper placement of the XPA light source on the scanner bed.
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Glossary
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posting scans
printer resolution
Term for scanning items directly to a website.
A measurement of the number of dots per inch (dpi) the printer is
capable of printing. Typical laser printers have resolutions of 600 dpi,
typical ink printers have resolutions of 300 dpi for photographs and 600
dpi for text, while imagesetters have resolutions of 1200 or 2400 dpi.
The more dots per inch, the smoother the output and the greater the
number of grayscale levels and colors the device can describe.
Power Save
An energy conservation method that reduces power consumption
when the scanner is idle for a period of time.
PPI
product tour
Pixels Per Inch. A measurement of resolution for monitors and
scanners where the individual element is a square pixel.
The product tour provides an overview of the scanner’s capabilities
and how scanning tasks are completed. It appears each time the
scanning software starts, unless it is specifically disabled. It is also
available in the Help menu.
preferences
Refers to your preferred method of using the scanner. The scanning
software automatically saves certain preferences, such as the location
of toolbars and the destination of a scan, that it detects during normal
use of the scanner. Some preferences are restored each time the
scanner is used, while others are maintained only throughout a
scanning session.
q
r
raster
A type of black and white, gray, or color image or picture made up of a
matrix of individual pixels or dots. This is also referred to as a bitmap.
preview
scanning software. You can then select an area to be saved; make
adjustments to the tone, color, and size; and save the final image.
resolution
The measure of how many dots per inch (dpi) are scanned, displayed,
or printed. The greater the dpi, the greater the amount of detail that is
visible, and the larger the file size. The final output device (monitor,
printer) for a scanned image determines the resolution of the image.
For example, if you scan a picture at 600 dpi (the optimum) and your
printer is capable of printing at only 300 dpi, the printed image will be
no more than 300 dpi.
preview window
The rectangular area in the software where the scanned image is
displayed.
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Glossary
129
RGB
scan
Red, Green, Blue. The color model in which every color is composed
of a varying amount of red, green, and blue, which are the three
primary colors of light. RGB is used to display colors on a computer
monitor.
To capture a picture, photograph, or text as a digital electronic image
using a scanner. This term also refers to the image that has been
scanned.
scanner bed
rich text format
The glass surface of the scanner where you place items to scan.
Sometimes referred to as the scanner glass.
A format for text files. Rich Text Format preserves all formatting in the
original text document. It converts formatting into instructions that
compatible programs can interpret. Rich Text Format files are saved
with the filename extension .rtf.
scanner glass
The glass surface on the scanner where you place items to scan.
Sometimes referred to as the scanner bed.
right-click
To press and release the right mouse button once.
scanner lid
The lid, or cover, of the scanner, which holds the original paper flat for
scanning.
rotate tool
To rotate the entire scan 90 degrees clockwise or 90 degrees
counterclockwise.
scanning source
Scanning (or scan) sources include the flatbed, transparency-slides,
and transparency-negatives.
s
saturation
screen resolution
The intensity of color in a specific hue. An image with high color
saturation has vivid color. A black-and-white photograph has zero
saturation. See also hue.
The measurement of the number of lines per inch (lpi) that a screen
can display. This is usually 75 lpi.
selection area
scale
The area inside the rectangular border drawn around a portion of the
image in the Preview area. The selection area is scanned when you
drag-and-drop, save to a file, copy to the clipboard, or print.
To reduce or increase the physical size of an image while maintaining
aspect ratio (the ratio of the horizontal dimension to the vertical
dimension).
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Glossary
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settings
source
Saving settings allows you to save a set of settings used with one
scanned image and reuse the settings with an image scanned in the
future.
The program from which an image is retrieved for use in a document.
TWAIN-compliant programs pull an image from a source, such as the
HP Precisionscan Pro software.
shadow
spot color
The darkest area of an image, usually reproduced as near black on the
computer screen or when printed. The range between highlight and
shadow determines the quality and color differentiation in the image.
A software function that finds large areas of color in a scanned image
and applies a uniform color to the area.
Start button
sharpen
The button in the (Windows) Taskbar that can be used to start a
program quickly, find files, change settings, and open documents.
To enhance the detail in an image.
slide holder
status bar
This XPA piece holds slides for scanning. It is attached to the bottom
of the XPA light source.
The area at the bottom of most Windows program screens that shows
information about the current action in progress.
slide light shield
system palette
This XPA piece blocks excess illumination and improves image quality
when scanning slides. Slide it into the slide holder after the chosen
A palette or color table containing a Web palette plus more shades of
gray and the 16 VGA colors.
t
Smart Friends
Smart Friends are tips that appear automatically to notify you of
potential problems. For example, if you are setting a very high
resolution but want to use e-mail to send the scanned image, a Smart
Friend would alert you that the file will probably be too large to send in
e-mail.
Taskbar
A toolbar that docks to the edge of the Windows Desktop. The Taskbar
includes the Start button, buttons for each open program, and a status
area.
text
As it relates to scanning, text is saved in the following formats: .txt,
searchable .pdf, .htm, and .rtf.
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Glossary
131
thresholding
transparency adapter
The process of rendering all areas darker than a set value as black,
and all areas lighter than a set value as white. Useful when converting
grayscale images to black and white.
Abbreviated as XPA. An optional accessory used to scan negatives
and slides. An XPA connector is plugged into the scanner, and a
template is used to position the transparency above the glass.
TIFF
True Color
Tagged Image File Format. A bitmapped file format for images,
capable of storing up to 24-bit depth images. TIFF file format is
especially appropriate for scanned images and is supported by many
programs and computers. TIFF files are saved with the filename
extension .tif.
An image type that is rendered with 24-bits per pixel per color.
TWAIN
An industry-standard communications protocol for sending instructions
to hardware (such as a scanner) and receiving image data back from
them. If you are using a program that supports TWAIN, you can start
the HP Precisionscan Pro software directly from that program.
TIFF compressed
Tagged Image File Format, compressed. A bitmapped file format for
images, capable of storing up to 24-bit depth images. TIFF file format
is recommended for scanned images and is supported by many
programs and computers. TIFF compressed files use data
compression to reduce the size of the resulting file. TIFF compressed
files are saved with the filename extension .tif.
u
uniform scaling
A method of stretching or shrinking an image proportionately in both
the vertical and horizontal directions.
tone
color.
USB
Universal Serial Bus. An interface for connecting peripherals, such as
scanners, to a computer.
toolbar
The area that contains buttons for a program's controls.
v
ToolTip
vector
A brief description that appears when the mouse pointer pauses over a
control (such as a menu item or toolbar button) in a software program’s
window.
A type of image that uses algebraic equations to define the various
lines and curves of the image.
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XPA light source
w
This XPA piece is a light that plugs into the scanner. It fits into the
positioning plate and provides backlighting in order to properly scan
transparent slide and negative images. (It may also be used as a light
box for viewing slides.)
Web palette
A palette or color table containing red, green, and blue pixel colors that
is standard for images embedded in Web pages or .htm files. It
consists of 216 entries of all combinations of the values 0, 51, 102,
153, 204, and 255.
y
z
WIA
Windows Imaging Application. The method Word uses to bring
scanned images into an open Word document. Similar to TWAIN.
zoom scan
The ability to enlarge, or magnify, the image in the Preview area so
that finer adjustments can be made to the image. This action does not
enlarge the picture that is saved, printed, copied to the clipboard, or
dragged into another program.
width
The horizontal dimension of your scan as it is sent to its destination.
Windows bitmap
A bitmapped file format for pictures, supported by most Windows
programs. Windows bitmap files support 1-, 4-, 16-, 24-, and 32-bit
color. Windows bitmap files are saved with the filename extension
.bmp.
Windows metafile
A file format supporting 24-bit color used to store and exchange image
data between Windows-based programs. Windows metafiles are
saved with the filename extension .wmf.
x
XPA
See transparency adapter.
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135
Index
About HP Precisionscan Pro command 112
abrasive cleaners, avoiding 105, 106
accessories
A
preferences for scanning software 68
saturation 57
shadows 52
tonal resolution 71
Adobe Acrobat Reader 63
See also .pdf files
Advanced menu, shortcuts for 111
alarms, highlight and shadow 53
alcohol, cleaning with 105, 106
alerts
highlight 53
shadow 53
bitmap files (.bmp)
definition 119
using 63
black and white bitmaps
adjusting colors in 59
definition 119
Change Resolution command
shortcuts 111
using 46
changing. See adjusting
characters, incorrect 96
checklist, troubleshooting 85
cleaning
ADF 106
scanner 105
XPA 106
troubleshooting 100
using 75
accuracy, OCR 73
acquiring scans 71
active program, definition 118
adapter, transparency. See XPA
additional pages, prompt for 36
ADF (automatic document feeder)
capacity 101
shortcut for 111
black and white copies, making 33
black and white images
inverting colors 49
output types for 44
black and white scalable
definition 119
clearing ADF jams 102, 104
click, definition 120
clipped pixels
Smart Friends 40
cleaning 106
aliasing, definition 118
approximate size
definition 118
files 115
Area to scan options 36
areas, selecting
automatic 70
shortcut for 111
black and white threshold
changing 58
checking for 53
definition 120
CMYK, definition 120
collating copies 33
color balance
adjusting 56
definition 120
color channels
changing 59
document specifications 16
feeding problems 101
jams, clearing 102, 104
jams, preventing 101
loading 76
models including 3
Scan dialog box 76
scanning from 76
troubleshooting 101
Adjust Black & White Threshold command
shortcuts 111
using 58
Adjust Color command
shortcuts 111
using 56
Adjust Exposure command
shortcuts 111
transparent items 81
using 50, 51, 52
adjusting
black areas, adjusting 52
black eyedropper tool 52
black images, troubleshooting 92
black output levels, changing 54
blank pages, troubleshooting 92, 94
blue color channel 59
blurry images
sharpening 48
troubleshooting 91
.bmp files (bitmap)
definition 119
using cursor 42
definition 120
ASCII text, saving as 63
automatic cropping, definition 119
automatic document feeder. See ADF
automatic exposure adjustment 70
automatic resolution 119
Automatically Set Type
option 43
color copies, making 33
Color copy button 25
color correction
automatic 70
definition 120
highlights, adjusting 51
hue, adjusting 56
midtones, adjusting 50
saturation, adjusting 57
shadows, adjusting 52
color depth
using 63
books, scanning pages from 15
borders, selection 42
boxes, around slides or negatives 95
brightness
shortcut 111
B
brightness 50
color channels 59
contrast 46
highlights 51
hue 56
b&w copy button 25
balance, color
adjusting 56
definition 120
bed, scanner
bulbs, broken 100
business cards, scanning 15
Button Options dialog box 34
buttons. See scanner buttons
definition 120
output types 43
color images, output types for 44
color wheel
adjusting hue 56
definition 120
definition 129
midtones 50
output levels 54
preferences for scanner buttons 34
printing entire 64
selecting entire 42
best quality settings 69
bit depth, definition 119
C
colored paper
adjustments for 59
copying from 94
Cancel button 25
capacity, ADF 101
carbon paper, scanning 15, 16
CDs, scanning to 66
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136
colors
correction, color
automatic 70
definition 120
highlights, adjusting 51
hue, adjusting 56
midtones, adjusting 50
saturation, adjusting 57
shadows, adjusting 52
cover, scanner 129
crooked images, troubleshooting 92
crooked pages, troubleshooting 101
cropping
density, definition 121
depth, color
definition 120
output types 43
Descreen command
shortcuts 111
E
automatic adjustment 70
converting to black and white 59
highlights, adjusting 51
hue, adjusting 56
edges not printing 93
Edit menu, shortcuts for 110
editable text
accuracy of 73
definition 122
languages 70
options for 70
output types for 44
troubleshooting 96
inverting 49
midtones, adjusting 50
negatives, troubleshooting 95
output types 43
RGB values, viewing 55
saturation, adjusting 57
shadows, adjusting 52
slides, troubleshooting 95
tonal resolution 71
using 60
desktop, dragging and dropping to 66
destinations
defined 26
E-mail button options 35
scanning to 27
select button 24
Editable Text (OCR) option, shortcut for 111
8-bit grayscale, definition 117
E-mail button
definition 121
scanning area 42
troubleshooting 97
identifying 24
troubleshooting 92, 94
comparison, features 3
compressed file formats 63
See also Help, online
shortcuts 112, 113
Current OCR Language option 70
cursors
black eyedropper 52
Ready 116
Selection Area 116
Typing 116
white eyedropper tool 51
customer support, resources for 107
customizing
details
options 35
using 31
e-mailing scans
attaching files 30
enhancing 52
increasing in dark areas 52
increasing in light areas 51
device driver, definition 121
.dib files (device independent bitmaps) 117
dimensions
file sizes 46
supported programs 30
troubleshooting 97
using scanner buttons 31
Enable All Smart Friends 40, 112
Enable Scan Another Page Dialog 69
End Task 85
using 40
contrast
adjusting 46
definition 120
preferences for scanning software 68
resolution values 70
scanner buttons 34
settings 68
paper sizes 15, 16
resizing images 45
Disable All Smart Friends 40, 112
display resolution
definition 121
enhancing details 48, 52
error messages 87
Exit 110
exposure
automatic adjustments 70
definition 122
Extend lamp time out 69
eyedropper tools
black 52
functions of 116
viewing RGB values 55
white 51
control range, definition 120
Controls tab options 71
converting text. See OCR
copies, making
quality, troubleshooting 93
troubleshooting 98
using HP Copy Utility 14
using scanner button 33
Copy button
using 33
Copy command
shortcuts 110, 113
using 65
cut off pages, troubleshooting 94
image quality 21
output types for 44
D
dark areas
adjusting 52
distribution, pixel 56
dithering, definition 121
dock, definition 121
documentation, printing 13
See also resolution
double-click, definition 121
dpi (dots per inch), definition 121
See also resolution
dragging and dropping
between programs 65
definition 122
darkening images 50
decreasing
details in light areas 51
saturation 57
F
Copy Utility, HP 14
copying and pasting
toolbar shortcut 113
using Clipboard 65
fabric, scanning 15
FAQs (frequently asked questions) 20
features, scanner models 3
feeding problems, ADF 101
file formats, types of 63
File Open command 88
default programs, changing 34, 96
default settings
definition 121
returning to 48
deleting selection areas 42
to desktop 66
drawings, output types for 44
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137
file sizes
definition 122
sharpening 48
adjusting 51
images
darkening 50
options 36
troubleshooting 92, 94
alarms 53
definition 124
reducing 21
resolution changes 46
status bar 115
automatic adjustment 70
clipped areas, checking for 53
definition 124
file formats 63
G
highlights, adjusting 51
inverting colors 49
lightening 50
gamma, definition 123
GIF files (.gif)
files
histogram 56
attaching to e-mail 30
dragging and dropping 66
saving to 62
film, scanning
adjusting colors 81
from XPA 48
negatives 79
slides 77
troubleshooting 95
final scans
definition 122
definition 123
output types for 44
using 63
glass cleaner, using 105, 106
glass, scanner
cleaning 105
transparent items, adjusting for 82
histograms 56, 124
Hotmail 30
HP Copy Utility 14
HP Photo Printing Quick Reference Guide 29
HP Precisionscan Pro software
customizing settings 68
features 39
midtones, adjusting 50
mirroring 47
output levels, adjusting 54
resizing 45
rotating 47
sending to programs 61
shadows, adjusting 52
sharpening 48
Import command 88
importing scans 71
increasing
details 52
image clarity 48
saturation 57
info bar 114, 125
definition 129
loading items on 17
preparing documents for 15
graphics
See also images
cut off 94
file formats 63
Graphics Interchange Format. See GIF files
grayscale
help, using 40
options 61
fingerprints, cleaning 105, 106
flashing palette, definition 127
FlashPix files (.fpx)
definition 122
starting 40
toolbar shortcuts 113
troubleshooting 89
uninstalling 107
Info Bar command 110
input tray, ADF
8-bit 117
using 63
definition 124
when to use 14
loading 76
flipping images 47
flowed text
definition 123
output type, using 44
shortcut for 111
grinding sounds, troubleshooting 88
Guided Steps
hiding or showing 40
menu shortcut 110
toolbar shortcut 113
gum-backed paper, scanning 15
HP Scanjet Button Options 34
HP Scanjet on the Web 112
HP Share-to-Web wizard 28
HTML file formats
definition 124
using 63
hue
adjusting 56
automatic adjustment 70
definition 124
troubleshooting 101
insufficient memory, troubleshooting 94
intensity. See saturation
internal mirror, contaminated 94
interpolated resolution, definition 125
Invert Colors command
shortcuts 111
option 70
focus, definition 123
folders, dragging and dropping to 66
font sizes, OCR 73
formats, file 63
formatting, text
options 70
using 49
isopropyl alcohol, cleaning with 105, 106
items
troubleshooting 96
.fpx files (FlashPix)
definition 122
H
keyboard shortcuts 111
loading in ADF 76
loading on scanner glass 17
preparing 15
I
using 63
framed text
definition 123
Help, online
J
jagged images
definition 125
troubleshooting 94
jaggies, definition 118
jams, ADF
option 70
context-sensitive 40, 112, 113
HP Copy Utility 14
printing 13
shortcuts for 112
using 40
free websites 28, 64
frequently asked questions 20
front panel, definition 123
frozen programs 85
clearing 102, 104
preventing 101
hiding Guided Steps 40
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JPEG files (.jpg)
definition 125
output types for 44
using 63
making copies
negatives
adjusting colors 81
scanning 79
troubleshooting 95
New Scan command
shortcuts 110, 113
original items
quality, troubleshooting 93
troubleshooting 98
using scanner button 33
manual, printing 13
margins, adjusting for 93
Maximum Pixel Depth
definition 126
loading in ADF 76
loading on scanner glass 17
preparing 15
Original type, options 36
output dimensions
changing 45
K
keyboard shortcuts 110
keys. See scanner buttons
definition 127
option 69
using 41
news clippings, scanning 15
noise reduction
definition 126
settings for 69
noisy scans, troubleshooting 88
normal file size, option for 36
not responding, troubleshooting 88
output levels, changing 54
output types
automatic selection 70
menu shortcuts 111
optimal resolutions for 46
selecting 43
L
lamp
broken 100
stays on 87
time out, extending 69
turned off 88
memory, insufficient 94
menu shortcuts 110
menus, troubleshooting 89
messages, error 87
Microsoft Hotmail 30
Microsoft Windows. See Windows
midtones
adjusting 50
definition 126
unavailable for printing images 64
landscape orientation, definition 126
languages, OCR 70
launching software 40
lid, scanner 129
light areas
P
pages, multiple
options for 36
Mirror command
shortcuts 111
using 47
mirror, contaminated 94
mirroring images
keyboard shortcuts for 111
using tools 47
models, features 3
Modify, settings 34
moiré, definition 126
More Options button
identifying 25
O
scanning 69
Paint files (.pcx) 127
Paintbrush files (.pcx) 127
palette flashing, definition 127
palettes
definition 127
optimized 117
system 131
web 117
paper
loading in ADF 76
sizes, ADF 16
sizes, scanner glass 15
types of 15
paper jams, ADF
clearing 102, 104
preventing 101
Paste command 65
pasting images 65
patterns, descreening 60
PC fax programs, definition 127
PC Paintbrush files (.pcx) 127
.pcx files (Paintbrush) 127
.pdf files
multiple pages, scanning to 36
printing documentation 13
uses for 63
accuracy of 73
definition 126
languages for 70
options for 70
adjusting 51
copies, troubleshooting 94
scans, troubleshooting 91
light bulbs
broken 100
stay on 87
light media, scanning 15
light shield
negatives 79
output types for 44
preparing text for 73
troubleshooting 96
onionskin paper 16
online Help. See Help, online
opening software 40
Optical Character Recognition. See OCR
optical resolution, definition 127
optimized palette, definition 117
optimized settings 23
options
slides 78
light source, XPA 69, 78, 132
lightening images 50
lines, troubleshooting 91, 94
loading items
using 34
multipart forms, scanning 15
options for 36
scanning 69
ADF 76
scanner glass 17
lock
unlocking 87
long items, scanning 101
Controls tab 71
Resolution 70
Scan To button 37
scanner button settings 34
Scanner tab 69
N
negative holder
definition 126
using 79
negative light shield
using 79
M
magazine pages, scanning 16
Selection Area tab 70
text 70
percentages, scaling 45
Photo Printing Quick Reference Guide 29
Options button 62
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139
Photo Reprint button
identifying 24
printing
copies 33
resizing
images 45
S
saturation
using 29
photos
inverting colors 49
output types for 44
quality options 36
troubleshooting 92
pink images, troubleshooting 95
pixel color
transparent items 83
viewing 55
pixel depth, options for 69
pixel, definition 127
pixels per inch (PPI), definition 128
platforms, file types for 63
PNG files (.png) 63
pointers. See cursors
portrait orientation, definition 128
positioning plate, XPA
definition 128
documentation 13
from HP Copy Utility 14
resolutions for 128
scans 64
toolbar shortcuts for 113
troubleshooting 98
problems, solving. See troubleshooting
Product Tour command 112
product tour, viewing 13
programs
scanning from 71
scanning to 27
sending to 61
keyboard shortcuts for 111
selection areas 42
troubleshooting 21
resolution
automatic 21
changing 46
adjusting 57
automatic adjustment 70
definition 129
keyboard shortcuts 111
Save As command, shortcuts 110, 113
saving custom settings 68
saving to files
definition 129
interpolated 125
optical, definition 127
options 36
print vs. screen 21
printers 128
range of values 70
screen, definition 130
troubleshooting 92
shortcuts 110, 113
using 72
reversing images
color 49
layout 47
rewritable CDs, scanning to 66
RGB values
definition 129
formats 63
toolbar shortcuts 113
using HP Precisionscan Pro software 62
scalable images, file formats 63
Scale field 45
scale, definition 129
scaling images 45
Scan in color option 36
Scan menu, shortcuts for 110
Scan To button
identifying 24
options 37
using 26, 27
Scan to CD
shortcuts 110, 113
using 66
Scan To command
shortcuts 110, 113
using 61, 64
Scan using channel 59
Scanjet Button Options 34
Scanjet on the Web 112
scanner bed
Q
negatives 79
slides 77
quality, e-mail options 36
quality, troubleshooting
copies 93
posting scans, definition 128
Power Save button 25
power, reconnecting 85
PPI (pixels per inch), definition 128
Precisionscan Pro software. See HP
Precisionscan Pro software
Preferences
for scanner buttons 34
for scanning software 68
menu command 110
preparing originals 15
preview window, definition 128
previewing scans
scanned images 90
R
transparent items 83
viewing 55
rich text format (.rtf)
definition 129
raster, definition 128
Reader, Adobe Acrobat 63
See also .pdf files
readouts, tonal resolution 71
Ready cursor 116
receipts, scanning 15
reprints, photo 29
resetting
all adjustments 48
output types 44
resolution 46
Resize command
shortcuts 111
using 63
right-click, definition 129
shortcuts 111, 113
using 47
Rotate Right command
using 47
definition 129
printing entire 64
selecting entire 42
scanner buttons
identifying 24
models including 3
settings 34
troubleshooting 89
when to use 14, 23
scanner glass
cleaning 105
definition 129
options for 69
Print command
shortcuts 110, 113
using 64
rotating images
keyboard shortcuts for 111
toolbar shortcut 113
using HP Precisionscan Pro software 47
.rtf (rich text format)
definition 129
Print Setup 110
loading items 17
using 45
using 63
preparing documents for 15
Scanner Glass command 48
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Scanner Glass command
shortcuts 110
using 48
scanner lamp. See lamp
Scanner tab options 69
scanning
destinations, defined 26
loading items 17
methods for 14
settings
Controls tab 71
custom, saving 68
E-mail button 35
for scanning software 68
loading 68
slide holder
definition 130
using 78
slide light shield
using 78
slides
T
tab options
Control 71
Resolution 70
Scanner 69
Selection Area 70
Text 70
Tagged Image File Format. See TIFF files
Taskbar, definition 131
templates
optimized 23
saving 68
negatives 79
adjusting colors 81
preparing originals 15
previewing 41
selecting areas for 42
sending to programs 61
slides 77
Scan To button 37
scanner buttons 34
Scanner tab 69
Selection Area tab 70
shortcut for 110
Text tab 70
shadows
adjusting 52
alarms 53
definition 130
histogram 56
Share-to-Web button
locating 24
using 28
Sharpen command
shortcuts 111
scanning 77
troubleshooting 95
viewing 78
XPA (Slides) 48
negative 79
slides 77
troubleshooting 95
Text and Image 111
Text tab options 70
text, editable
slow scanning, troubleshooting 20, 89
small file size, option for 36
See also file sizes
Smart Friends tips 40
source documents. See original items
source, definition 130
specifications
using ADF 76
using HP Precisionscan Pro software 41
screen resolution
definition 130
image quality 21
output types for 44
Search, Help topics 112
Select All 42, 110
Select Destination button 24, 99
selecting
accuracy of 73
languages 70
options for with HP scanning software 70
output types for 44
troubleshooting 96
textured paper, scanning 15
threshold, black and white 58
thresholding, definition 131
TIFF compressed, definition 131
TIFF files (.tif)
ADF 16
scanner glass media 15
speed, troubleshooting 20, 89
spot color
definition 131
using 63, 67
output types 43
scanning area 42
Selection Area tab options 70
selection areas
automatic 70
cursors 116
using 48
sharpening
definition 130
images 48
keyboard shortcuts for 111
definition 130
shortcut for 111
using output type 44
Start button, definition 130
starting scans
time out, lamp 69
tips, Smart Friends 40
tonal resolution, adjusting 71
tone, definition 131
Tool Bar command 110
toolbar
moving 42
methods for 14
negatives 81
removing border 42
resizing 42
shield, light
negatives 79
slides 78
using HP Precisionscan Pro software 41
using scanner buttons 23
using TWAIN 71
adding tools 114
shortcuts 113
tools
slides 81
zooming to 43
shortcuts
menu 110
toolbar 113
showing Guided Steps 40
size
See also file sizes
paper, ADF 16
resizing images 45
transparent media 16
stripes, troubleshooting 94
support, resources for 107
supported programs
e-mail 30
TWAIN 71
WIA 72
system palette, definition 131
adding to toolbar 114
black eyedropper 52
viewing functions of 40
white eyedropper 51
Tools menu, shortcuts for 111
self-test errors 87
sending to programs
directions for 61
troubleshooting 98
Set as Wallpaper 65
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141
cleaning 106
shortcuts 110, 113
Windows metafiles (.wmf)
light source 69, 78, 132
media sizes 16
using 48
using 63
uninstalling software 107
Unselect All 42, 110
USB, definition 132
User’s Manual, shortcut to 112
wizard, HP Share-to-Web 28
.wmf (Windows metafiles)
definition 132
models including 3
negatives, scanning 79
scanning from 77
slides, scanning 77
troubleshooting 95, 100
XPA command 48
trays. See input tray, ADF
troubleshooting
ADF 101
checklist 85
copies 93
e-mailing 97
using 63
X
XPA (Negatives) command
resetting to 48
shortcuts 110
V
vector images
definition 132
file formats 63
View menu, shortcuts for 110
viewing
product tour 13
RGB values 55
slides 78
using 80
cleaning 106
light source 69, 78, 132
scanning from 77
slides, scanning 77
troubleshooting 95, 100
XPA command 48
XPA (Slides) command
resetting to 48
frequently asked questions 20
negatives 95
OCR 96
W
scanner buttons 89
slides 95
slow scanning 20, 89
transparencies 95
TWAIN programs 98
XPA 100
wallpaper, setting images as 65
warnings. See alerts
web based e-mail 30
web graphics, output types 44
web palette, definition 117
websites
shortcuts 110
using 78
free 28, 64
zooming 21
output types for 44
Z
True Color
definition 131
shortcut for 111
using 44
turquoise line, histogram 56
TWAIN programs
definition 131
scanning items to 28, 64
weight
Zoom In command
shortcuts 110, 113
using 43
Zoom Out command
shortcuts 110, 113
using 43
paper specifications, ADF media 16
paper specifications, scanner glass 15
What’s This 40, 112, 113
zooming
scanning from 71
24-bit color, definition 117
256-Color
from 72
in 43
out 43
toolbar shortcuts for 113
viewing preview images 43
definition 117
Width field 45
using 44
shortcut for 111
Typing cursor 116
window cleaner, using 106
Windows desktop, dragging and dropping to 66
Windows Imaging Application (WIA), scanning
from 72
U
underlined text, converting 73
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