Canon Fax Machine MPC600F 400 User Manual

Canon

SmartBase MPC600F/400

Fax Guide

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Using Your Documentation

Your machine includes the following documentation. This documentation has been designed so that you can

easily use your machine to suit your particular needs.

Setting up the machine........................................

Software installation ............................................

Components of the machine ...............................

Quick Start Guide

Basic operation of the machine ..........................

Summary of settings............................................

Document and paper handling............................

Making copies.......................................................

Maintenance..........................................................

Troubleshooting feed and copy issues..............

Reference Guide

Fax Guide

Sending and receiving faxes...............................

Speed dialling .......................................................

Troubleshooting fax issues.................................

MPC600F model only

MultiPASS Suite for

Controlling the machine from your PC...............

Windows Software

User’s Guide

Documentation is included on the CD-ROM in PDF form.

transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in

any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without

the prior written permission of Canon, Inc.

Model Name

• H12219 (MPC600F)

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Trademarks

Canon and BJ are registered trademarks. BCI, Bubble Jet, MultiPASS, and UHQ are trademarks of Canon Inc.

All other product and brand names are registered trademarks, trademarks or service marks of their respective

owners.

Super G3 is a phrase used to describe the new generation of fax machines that use ITU-

T V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax machines allow

transmission time of approximately 3 seconds* per page which results in reduced

telephone line charges.

* Approximately 3 seconds per page fax transmission time based on Canon FAX Standard Chart No. 1

(Standard Mode) at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently

supports 28.8 Kbps modem speeds or lower, depending on telephone line conditions.

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Contents

Chapter 1: Introduction

Chapter 4: Sending Faxes

Customer Support ...................................... 1-1

Operation Panel ......................................... 1-1

Standby Display ......................................... 1-2

Preparing to Send a Fax.............................4-1

Documents You Can Fax........................4-1

Adjusting the Quality of Your Faxes .......4-1

Dialling Methods .....................................4-3

Sending Methods........................................4-6

Memory Sending.....................................4-6

Manual Sending Via the Handset ...........4-8

Cancelling Sending.....................................4-9

Redialling When the Line is Busy .............4-10

Manual Redialling .................................4-10

Automatic Redialling ............................4-10

Sequential Broadcasting...........................4-11

Delayed Sending .....................................4-13

Documents Stored in Memory .................4-13

Printing a List of Documents in

Chapter 2: Registering Information

Methods of Registering Information in the

Machine...................................................... 2-1

Guidelines for Entering Numbers, Letters,

and Symbols .............................................. 2-1

Correcting a Mistake............................... 2-2

Registering Sender Information ................. 2-3

What is Sender Information? ................. 2-3

Entering the Date and Time.................... 2-4

Registering Your Fax/Telephone Number

and Name............................................... 2-4

Printing a List to Check Information

Memory ................................................4-13

Printing a Document in Memory ...........4-14

Deleting a Document from Memory ......4-15

Checking a Document’s Details ...........4-15

Registered in Your Machine ................... 2-5

Setting the Telephone Line Type .............. 2-6

Dialling Through a Switchboard ................ 2-6

Chapter 5: Receiving Faxes

Chapter 3: Speed Dialling

Different Ways to Receive a Fax ...............5-1

Setting the Options for FAX⁄TEL

What is Speed Dialling? ............................ 3-1

Speed Dialling Methods.......................... 3-1

One-Touch Speed Dialling ........................ 3-2

Registering Numbers for One-Touch

AUTO SW ...............................................5-2

Receiving Faxes Manually..........................5-4

Receiving Faxes to the MultiPASS Suite....5-5

Polling Receiving ........................................5-5

Receiving While Performing Other Tasks ..5-6

Receiving Faxes in Memory When a

Speed Dialling ........................................ 3-2

Changing/Deleting a One-Touch Speed

Dialling Entry .......................................... 3-3

Coded Speed Dialling................................. 3-4

Registering Numbers for Coded Speed

Dialling.................................................... 3-4

Changing/Deleting a Coded Speed

Dialling Entry .......................................... 3-5

Group Dialling ............................................ 3-7

Creating Groups ..................................... 3-7

Speed Dialling Lists ................................... 3-9

Printing Speed Dialling Lists................... 3-9

Problem Occurs..........................................5-6

Cancelling Receiving .................................5-6

Chapter 6: Special Features

Special Dialling ..........................................6-1

Dialling an Overseas Number

(With Pauses) .........................................6-1

Switching Temporarily to Tone Dialling ..6-2

Confirming a Dial Tone ...........................6-2

Dialling Through a Switchboard .............6-3

Restricting Use of Your Machine ................6-3

iii

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Chapter 7: Reports and Lists

Summary of Reports and Lists .................. 7-1

ACTIVITY REPORT ................................... 7-2

TX (Transmission) REPORT...................... 7-3

MULTI TX/RX (Transaction) REPORT... 7-4

RX (Reception) REPORT .......................... 7-4

Chapter 8: Troubleshooting

LCD Messages .......................................... 8-1

Faxing Problems ........................................ 8-3

Sending Problems .................................. 8-3

Receiving Problems................................ 8-4

Telephone Problems .................................. 8-6

If a Power Cut Occurs ............................... 8-7

If You Cannot Solve the Problem............... 8-7

Chapter 9: Summary of Settings

Understanding the Menu System .............. 9-1

Accessing the Menus ............................ 9-1

Menus in FAX Mode............................... 9-2

Appendix: Specifications

Facsimile ...................................................A-1

Telephone ..................................................A-1

Index........................................................... I-1

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Type Conventions Used in This Guide

Please read the list below of symbols, terms, and abbreviations used in this guide.

• Indicates a warning concerning operations that may lead to death or injury to persons or damage to property

if not performed correctly. In order to use the machine safely, always pay attention to these warnings.

• Indicates operational warnings and restrictions. Be certain to read these items to operate the machine correctly, and

to avoid damage to the machine.

• Indicates notes for operation or additional explanations. Reading these is highly recommended.

(→ p. n-nn)

A number preceded by an arrow and enclosed in parentheses references a page

number in this guide which contains more information on the topic of the previous

sentence.

→ Quick Start Guide

→ Reference Guide

Refer to the Quick Start Guide for details on the topic of the previous sentence.

Refer to the Reference Guide for details on the topic of the previous sentence.

Refer to the MultiPASS Suite for Windows^®Software User’s Guide for details

on the topic of the previous sentence.

→ MultiPASS Suite

User’s Guide

machine

The word “machine” is the general term used to represent the MPC600F.

A setting that remains in effect unless you change it.

default

document or fax

The original sheet(s) of paper you send or receive with the machine.

A list of settings from which you select an item to set up or change. A menu has a

title which appears in the LCD.

Available menus and the display differ depending on the current mode (Copy,

Fax, or Scan Mode). This guide shows the display in Fax Mode as an example.

transaction number

When you send or receive a document, your machine automatically assigns the

document a unique transaction number. A transaction number is a four-digit

number that will help you keep track of documents you send and receive.

TX/RX NO.

TX/RX NO. is the abbreviation used for Transaction number.

Denotes Sending.

Denotes Receiving.

In addition, this guide uses distinctive typefaces to identify buttons and information in the LCD:

• The buttons you press appear in this typeface: Stop/Reset.

• Information in the LCD appears in this typeface: USER SETTINGS.

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Chapter 1

Introduction

Customer Support

Your machine is designed with the latest technology to provide trouble-free operation. If you encounter a

problem with the machine’s operation, try to solve it by using the information in Chapter 8. If you cannot solve

the problem or if you think your machine needs servicing, contact your local authorised Canon dealer or the

Canon help line.

Operation Panel

This section describes buttons used when sending and receiving faxes. For buttons not described here, →

Reference Guide.

ON/OFF Button

Turns the machine on and off.

Resume Button

Resumes sending or receiving faxes after an error is corrected. Also ejects

a document remaining in the ADF.

LCD

Displays messages and selections, and prompts during operation.

In Use/Memory Light

Blinks when the machine is using the telephone line. Lights

when there are documents in memory.

Alarm Light

Flashes when an error

occurs, or when the machine display to Fax Mode.

is out of paper or ink.

Fax Button

Switches the standby

Colour/B&W Button

Sets the machine for colour or black

& white transmission. For colour

transmission, press this button to

turn on its light.

Copy

Fax

Scan

Colour /B&W

In Use/ Memory

Alarm

Enlarge/

Reduce

ON/OFF

Resume

ABC

DEF

Paper Select

Contrast

Redial/Pause

GHI

JKL

MNO

Coded Dial

Hook

D.T. Polling

PQRS

TUV

WXYZ

Image Quality

→ P. 1-2

Numeric Buttons

Enter numbers when dialling or

registering fax/telephone

numbers. Also enter charaters

when registering names.

(Stop/Reset) Button

Cancels sending/receiving faxes and other

operations, and returns the machine to standby

mode.

Paper Select Button

Selects the paper

size for received

faxes (→ Reference

Guide.

T ( ) Button

Connects to information

services that accept tone

dialling only, even if you are

using a rotary pulse.

(Start) Button

Starts sending or receiving faxes.

Image Quality Button

Selects the fax resolution.

OK Button

Selects and confirms

settings.

Contrast Button

Adjusts the fax contrast.

(-),

(+) Buttons

Scroll through selections. Also,

clears an entry and

enters a space between characters.

Menu Button

Displays the menu to customise operation of your machine.

1-1

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Redial/Pause

Coded Dial

D.T. Polling

Hook

R Button

Dials the outside line access number when

the machine is connected through a

switchboard (PBX).

Hook Button

Engages or

disengages the

telephone line.

Polling Button

Polls another fax machine.

D.T. Button*

Confirms the dial tone when dialling a fax/telephone number

* This feature is only available for some countries

Coded Dial Button

Press this button and a two-

digit code to dial a pre-

registered fax/telephone

number or group.

One-Touch Speed Dial Buttons

Dial fax/telephone numbers pre-registered for one-touch speed dialling

Redial/Pause Button

Redials the last number that was dialled with the numeric

buttons. Also enters pauses between or after the fax/

telephone number when dialling or registering numbers.

Standby Display

The standby display differs depending on which mode is selected. When the machine is turned on, the Copy

Mode standby display appears. You can switch Copy Mode to Fax Mode by pressing Fax.

The standby display in Fax Mode is as follows:

• The standby display in Copy Mode and Scan Mode are, → Reference Guide.

■ Fax Mode

Date & Time

20/12 2002 FRI 15:30

FaxOnly

STANDARD

Receive Mode

Image Quality

1-2

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Chapter 2

Registering Information

Methods of Registering Information in the Machine

To customise the machine to your particular needs, you can adjust the general operation, sending, receiving,

printing, system settings, and speed dialling settings. There are two methods of adjusting these settings:

■ Method 1: Using the Operation Panel

You can adjust settings directly via the operation panel of the machine. Detailed instructions are described

in this guide. Adjusting settings through the operation panel is convenient when you do not have your

machine connected to a PC.

■ Method 2: Using the MultiPASS Suite Software

You can adjust settings using the MultiPASS Suite software included with your machine. For instructions,

→ MultiPASS Suite User’s Guide.

Guidelines for entering Numbers, Letters, and

Symbols

When you come to a step that requires you to enter a name or number, refer to the table below to determine

which numeric button to press for the character you want:

Button Uppercase Letter

Lowercase Letter

Number Mode (:1)

Mode (:A)

Mode (:a)

ABC

ABCÅÄÁÀÃÂÆ Ç a b c å ä á à ã â æ ç

DEF

DEF-DËÉÈÊ

GH IÏÍÌÎ

d e fd ë é è ê

g h iïíìî

GHI

JKL

J KL

jkl

MNO

PQRS

M N OÑ ØÖÓÒÕÔ

P QR S

m n o ñ ø ö ó ò õ ô

p q r s

TUV

TUVÜÚÙÛ

W XYZ Y

t u vü ú ù û

w xyzy

WXYZ

– . A # ! " , ; : ^ ` _ = ⁄ | ’ ? $ @ % & + ( ) [ ] { } < >

LowercaseLetter

Mode (:a)

Number Mode (:1)

UppercaseLetter

Mode (:A)

• If you pause for more than two minutes between entering data, the machine will automatically return to standby

mode.

2-1

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■ Entering Letters

Press to switch to uppercase letter mode (:A) or

lowercase letter mode (:a).

UNIT NAME

Ex:

Press the numeric button that contains the letter you want.

• Press repeatedly until the letter you want appears. Each button

cycles through the letters it contains.

UNIT NAME

• If you are unsure which button to press for the letter you want,

→ p. 2-1.

Continue entering other letters using the numeric buttons.

• If the next letter you want to enter is under a different numeric

button, simply press that button until the letter you want

appears.

UNIT NAME

Ex:

-or-

If the next letter you want to enter is under the same numeric

button you pressed in step 2, use

to move the cursor to the

right. Then press that same numeric button repeatedly until the

letter you want appears.

• Use

to enter a space and move the cursor to the right.

■ Entering Numbers

Press to switch to number mode (:1).

UNIT NAME

Ex:

Press the numeric button that contains the number you

want.

UNIT NAME

• Use

to enter a space and move the cursor to the next digit.

Continue entering other numbers using the numeric

buttons.

UNIT NAME

Ex:

■ Entering Symbols

Press repeatedly until the symbol you want appears.

UNIT NAME

Ex:

If you want to enter another symbol, use to move the

cursor to the right, then press repeatedly until the

symbol you want appears.

UNIT NAME

■ Correcting a Mistake

If you make a mistake while entering letters or numbers, you can correct it by using

■ To Delete the Last Letter/Number

Press

■ To Delete All Letters/Numbers

Press and hold to delete all letters or all numbers you entered.

once to delete the last letter or the last number you entered.

2-2

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Registering Sender Information

■ What is Sender Information?

When you receive a fax, the name of the person or company who sent you the fax, their fax/telephone number,

and the date and time of transmission may be printed in small type at the top of each page. This information is

called the Sender information or the Transmit Terminal Identification (TTI). Similarly, you can register your

details in your machine so that whenever you send a fax, the other party knows who sent it, and when it was

sent. Below is an example of how your sender information would print on a fax sent from your machine:

27/12 2002 15:33 FAX 123 4567

CANON

CANON CANADA

001

DATE AND TIME

Date and time of

transmission.

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617

–

FAX 1234567

FAX/TELEPHONE

NUMBER

Your fax/telephone

number.

You can select FAX or

TEL to be displayed in

front of the number.

Our Ref. 350/PJC/EAC

(→ TELEPHONE

MARK, p. 9-4)

UNIT NAME

Your name or

company name.

DESTINATION

PAGE NUMBER

The page number

of the fax.

If you used memory sending and dialled the fax

number using one-touch or coded speed

dialling, the other party’s name appears here.

• You can set the sender information to print inside or outside the image area. (→ TTI POSITION, p. 9-4)

• You can enter the sender information from the operation panel (→ following page) or from the MultiPASS Suite.

(→ MultiPASS Suite User’s Guide)

2-3

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■ Entering the Date and Time

Press Menu.

Use or

to select FAX SETTINGS.

5.FAX SETTINGS

Ex:

Press OK three times.

FAX SETTING

1.USER SETTINGS

USER SETTINGS

1.DATE & TIME

The date and time currently set for the machine are displayed.

DATE & TIME

20/12 2002

15:10

Ex:

Use the numeric buttons to enter the correct day, month,

year, and time in this order.

DATE & TIME

27/12 2002

22:30

• Use

to move the cursor under the number you want

to change, then press the numeric button.

• Enter only the last two digits of the year.

• Use the 24-hour format for the time (e.g., 1:00 p.m. as 13:00).

Press OK.

DATE & TIME

DATA ENTRY OK

USER SETTINGS

2.DATE SETUP

Press Stop/Reset to return to standby mode.

■ Registering Your Fax/Telephone Number and Name

Press Menu.

Use or

to select FAX SETTINGS.

5.FAX SETTINGS

Ex:

Press OK twice.

FAX SETTINGS

1.USER SETTINGS

USER SETTINGS

1.DATE & TIME

Use

to select UNIT TELEPHONE #.

USER SETTINGS

3.UNIT TELEPHONE #

Press OK.

UNIT TELEPHONE #

TEL=

Ex:

Use the numeric buttons to enter your fax/telephone

number (max. 20 digits, including spaces).

• If your fax/telephone number has already been registered, the

number appears.

UNIT TELEPHONE #

TEL=

123 4567

• Use

to enter a space.

• To enter a plus sign (+) before the number, press

• If you make a mistake, press to delete the last number or

press and hold to delete all numbers you entered.

2-4

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Press OK twice.

UNIT TELEPHONE #

DATA ENTRY OK

USER SETTINGS

4.UNIT NAME

UNIT NAME

Ex:

Use the numeric buttons to enter your name or company

name (max. 24 characters, including spaces).

• If you are unsure how to enter characters, → p. 2-1.

• If you have already registered your name or company name, the

previous entry will be displayed. To change your name, press

and hold to delete the previous entry and re-enter.

UNIT NAME

CANON

Press OK.

UNIT NAME

DATA ENTRY OK

Ex:

USER SETTINGS

5.TX TERMINAL ID

10 Press Stop/Reset to return to standby mode.

■ Printing a List to Check Information Registered in Your

Machine

You can print the USER’S DATA LIST to check the sender information and current settings of your machine.

Press Menu.

Use

Press OK.

Use or

Press OK.

to select REPORTS/LISTS.

to select USER DATA LIST.

3.REPORTS/LISTS

Ex:

REPORTS/LISTS

1.ACTIVITY REPORT

REPORTS/LISTS

3.USER DATA LIST

PRINTING REPORT

• The machine prints the USER’S DATA LIST.

The sender information is shown at the beginning of the list. The current settings of the machine are listed after

this.

27/12 2002 16:40 FAX 123 4567

CANON

001

✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱

✱✱✱ ✱✱✱

✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱✱

USER’S DATA LIST

FAX SETTINGS

USER SETTINGS

DATE SETUP

DD/MM YYYY

UNIT TELEPHONE #

UNIT NAME

TX TERMINAL ID

TTI POSITION

TELEPHONE # MARK

OFFHOOK ALARM

123 4567

CANON

OUTSIDE IMAGE

FAX

2-5

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Setting the Telephone Line Type

Before using your machine, you need to make sure it is set for your telephone line type. If you are unsure of

your telephone line type, check with your local telephone company. The factory default setting of your

machine varies depending on the current country selection. You can print the USER’S DATA LIST to check

the current setting. (→ p. 2-5)

If you need to change the setting, follow this procedure.

Press Menu.

Use

to select FAX SETTINGS.

5.FAX SETTINGS

Ex:

Press OK twice.

FAX SETTINGS

1.USER SETTINGS

USER SETTINGS

1.DATE & TIME

Use

to select TEL LINE TYPE.

USER SETTINGS

9.TEL LINE TYPE

Press OK.

TEL LINE TYPE

TOUCH TONE

Ex:

Use

want to set.

• You can select from the following:

- ROTARY PULSE (For pulse dialling)

- TOUCH TONE (For tone dialling)

to select the telephone line type setting you

TEL LINE TYPE

ROTARY PULSE

Press OK.

USER SETTINGS

10.R-KEY SETTING

Press Stop/Reset to return to standby mode.

Dialling Through a Switchboard

A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is connected through

a PBX or other telephone switching system, you have to dial the outside line access number first, and then the

number of the party you are calling.

To facilitate this procedure, you can register the PBX access type and the outside line access number under the

R button so that you only need to press this button before dialling the fax/telephone number you want to reach.

See below for details.

The settings available and the factory default setting vary depending on the current country selection. You can

print the USER’S DATA LIST to check the current setting. (→ p. 2-5)

Press Menu.

Use

to select FAX SETTINGS.

5.FAX SETTINGS

Ex:

2-6

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Press OK twice.

FAX SETTINGS

1.USER SETTINGS

USER SETTINGS

1.DATE & TIME

Use

Press OK.

Use or

Press OK.

to select R-KEY SETTING.

USER SETTINGS

10.R-KEY SETTING

R-KEY SETTING

PBX

PSTN

PBX

to select PBX.

EARTH CONNECTION

HOOKING

Ex:

Use

to select the access type of your switching

PBX

system.

❚ If you selected HOOKING or EARTH CONNECTION in step 8:

Press OK.

FAX SETTINGS

2.REPORT SETTINGS

10 Press Stop/Reset to return to standby mode.

❚ If you selected PREFIX in step 8:

Press OK.

PREFIX

10 Use the numeric buttons to enter the outside line access

number (max. 19 digits).

1234576

Ex:

11 Press Redial/Pause to enter a pause.

PREFIX

1234576P

12 Press OK.

FAX SETTINGS

2.REPORT SETTINGS

13 Press Stop/Reset to return to standby mode.

2-7

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2-8

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Chapter 3

Speed Dialling

What is Speed Dialling?

Speed dialling allows you to simplify dialling procedures by registering a fax/telephone number(s) and name

under a button or code. You can then dial that number by pressing only one or a few buttons.

■ Speed Dialling Methods

The three speed dialling methods available with your machine are as follows:

■ One-Touch Speed Dialling (→ p. 3-2)

Allows you to dial a fax or telephone number by pressing only one button. You can register up to nine

destinations for one-touch speed dialling.

■ Coded Speed Dialling (→ p. 3-4)

Allows you to dial a fax or telephone number by pressing Coded Dial followed by a two-digit code of your

choice. You can register up to 100 different destinations.

■ Group Dialling (→ p. 3-7)

Allows you to dial a group of registered one-touch and/or coded speed dialling fax numbers. By registering

a group for one-touch or coded speed dialling, you press only one or a few buttons to send the same

document to several destinations.

The following pages describe how to register numbers for speed dialling.

• For instructions on dialling using the speed dialling methods, → p. 4-3.

• You can also register numbers for speed dialling from the MultiPASS Suite. (→ MultiPASS Suite User’s Guide)

3-1

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One-Touch Speed Dialling

■ Registering Numbers for One-Touch Speed Dialling

Press Menu.

Use or

to select TEL REGISTRATION.

4.TEL REGISTRATION

Ex:

Press OK twice.

TEL REGISTRATION

1.1-TOUCH SPD DIAL

1-TOUCH SPD DIAL

01=

905 795 1111

Ex:

Use

to select a one-touch speed dialling button

1-TOUCH SPD DIAL

04=

(01 to 09).

• If a one-touch speed dialling button has already been registered, the number registered under that button

appears.

• If a group is already registered under a one-touch speed dialling button, GROUP DIAL appears.

Press OK twice.

1-TOUCH SPD DIAL

1.TELEPHONE NUMBER

TELEPHONE NUMBER

TEL=

Use the numeric buttons to enter the fax/telephone number

you want to register (max. 120 digits, including spaces and

TELEPHONE NUMBER

TEL=2 50921

Ex:

pauses).

• Use

to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during

dialling.

• Press Redial/Pause to enter a pause.

• If you make a mistake, press

entered.

to delete the last number, or press and hold

to delete all numbers you

Press OK twice.

TELEPHONE NUMBER

DATA ENTRY OK

1-TOUCH SPD DIAL

2.NAME

NAME

Use the numeric buttons to enter the name that goes with

the number (max. 16 characters, including spaces).

• If you do not want to register a name, ignore this step.

• If you are unsure how to enter characters, → p. 2-1.

NAME

Canon ITALIA

Ex:

3-2

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Press OK.

NAME

DATA ENTRY OK

Ex:

1-TOUCH SPD DIAL

05=

10 To continue registering other one-touch speed dialling buttons, repeat the procedure from step 4.

-or-

Press Stop/Reset to return to standby mode.

• You can use the destination labels. Stick these labels on your machine for easy reference when dialling.

■ Changing/Deleting a One-Touch Speed Dialling Entry

Follow steps 1 to 3 of “Registering Numbers for One-Touch Speed Dialling”. (→ p. 3-2)

Use or to select the one-touch speed dialling button

assigned to the entry you want to change or delete.

1-TOUCH SPD DIAL

06=

1 432 2015

Ex:

Press OK twice.

1-TOUCH SPD DIAL

1.TELEPHONE NUMBER

TELEPHONE NUMBER

TEL=1 432 2015

Ex:

❚ To Change a One-Touch Speed Dialling Entry:

Use

to delete the previous entry, then re-enter the fax/

TELEPHONE NUMBER

TEL=1 432 2060

telephone number.

• If you do not want to change the fax/telephone number, ignore

this step.

• Use to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during

dialling.

• Press Redial/Pause to enter a pause.

• Press and hold to delete all numbers you entered.

Press OK twice.

TELEPHONE NUMBER

DATA ENTRY OK

1-TOUCH SPD DIAL

2.NAME

NAME

Canon OPTIX

Canon OPTICS

Ex:

Press and hold

enter the name.

• If you do not want to change the name, ignore this step.

to delete the previous entry, then re-

NAME

• If you are unsure how to enter characters, → p. 2-1.

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Press OK.

NAME

DATA ENTRY OK

Ex:

1-TOUCH SPD DIAL

07=

Press Stop/Reset to return to standby mode.

❚ To Delete a One-Touch Speed Dialling Entry:

Press and hold

to delete the fax/telephone number.

TELEPHONE NUMBER

TEL=

Press OK.

TELEPHONE NUMBER

ERASING END

1-TOUCH SPD DIAL

2.NAME

Press Stop/Reset to return to standby mode.

• The registered name is automatically cleared when you clear the fax/telephone number.

Coded Speed Dialling

■ Registering Numbers for Coded Speed Dialling

Press Menu.

Use or

to select TEL REGISTRATION.

to select CODED SPEED DIAL.

to select a coded speed dialling code (00 to

4.TEL REGISTRATION

Ex:

Press OK.

Use or

Press OK.

TEL REGISTRATION

1.1-TOUCH SPD DIAL

TEL REGISTRATION

2.CODED SPEED DIAL

CODED SPEED DIAL

00=

2131 1250

Ex:

Use

99).

CODED SPEED DIAL

02=

• If a coded speed dialling code has already been registered, the number registered under that code appears.

• If a group is already registered under a coded speed dialling code, GROUP DIAL appears.

• You can also select a code by pressing Coded Dial and then entering a two-digit code with the numeric

buttons.

Press OK twice.

CODED SPEED DIAL

1.TELEPHONE NUMBER

TELEPHONE NUMBER

TEL=

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Use the numeric buttons to enter the fax/telephone number

you want to register (max. 120 digits, including spaces and

pauses).

TELEPHONE NUMBER

TEL=1 49 39 25 25

Ex:

• Use

dialling.

• Press Redial/Pause to enter a pause.

• If you make a mistake, press

entered.

to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during

to delete the last number or press and hold

to delete all numbers you

Press OK twice.

TELEPHONE NUMBER

DATA ENTRY OK

CODED SPEED DIAL

2.NAME

NAME

10 Use the numeric buttons to enter the name that goes with

the number (max. 16 characters, including spaces).

• If you do not want to register a name, ignore this step.

• If you are unsure how to enter characters, → p. 2-1.

NAME

Canon FRANCE

Ex:

11 Press OK.

NAME

DATA ENTRY OK

Ex:

CODED SPEED DIAL

03=

516p488 6700

12 To continue registering other coded speed dialling codes, repeat the procedure from step 6.

-or-

Press Stop/Reset to return to standby mode.

• You can print the CODED SPEED DIAL LIST showing all the numbers and names registered for coded speed

dialling (→ p. 3-9). Keep this list near your machine for easy reference when dialling.

■ Changing/Deleting a Coded Speed Dialling Entry

Follow steps 1 to 5 of “Registering Numbers for Coded Speed Dialling”. (→ p. 3-4)

Use or to select the coded speed dialling code

CODED SPEED DIAL

assigned to the entry you want to change or delete.

• You can also select the code by pressing Coded Dial and then

entering the two-digit code with the numeric buttons.

32=

81 773 3115

Ex:

Press OK twice.

CODED SPEED DIAL

1.TELEPHONE NUMBER

TELEPHONE NUMBER

TEL=81 773 3115

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❚ To Change a Coded Speed Dialling Entry:

Use to delete the previous entry, then re-enter the fax/

TELEPHONE NUMBER

TEL=81 773 3137

telephone number.

Ex:

• If you do not want to change the fax/telephone number, ignore this step.

• Use to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during

dialling.

• Press Redial/Pause to enter a pause.

• Press and hold

to delete all numbers you entered.

Press OK twice.

TELEPHONE NUMBER

DATA ENTRY OK

CODED SPEED DIAL

2.NAME

NAME

Canon UC

Ex:

Press and hold

enter the name.

to delete the previous entry, then re-

NAME

Canon UK

• If you do not want to change the name, ignore this step.

• If you are unsure how to enter characters, → p. 2-1.

Press OK.

NAME

DATA ENTRY OK

Ex:

CODED SPEED DIAL

33=

Press Stop/Reset to return to standby mode.

❚ To Delete a Coded Speed Dialling Entry:

Press and hold

to delete the fax/telephone number.

TELEPHONE NUMBER

TEL=

Press OK.

TELEPHONE NUMBER

ERASING END

CODED SPEED DIAL

2.NAME

Press Stop/Reset to return to standby mode.

• The registered name is automatically cleared when you clear

the fax/telephone number.

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Group Dialling

■ Creating Groups

Press Menu.

Use or

to select TEL REGISTRATION.

4.TEL REGISTRATION

Ex:

Press OK.

Use or

Press OK.

TEL REGISTRATION

1.1-TOUCH SPD DIAL

to select GROUP DIAL.

TEL REGUSTRATION

3.GROUP DIAL

GROUP DIAL

01=1-TOUCH SPD DIAL

Ex:

Select a one-touch speed dialling button or coded speed

dialling code under which you want to register the group.

• If you wish to register a group under a button or code already

registered for speed dialling, or you want to re-enter a group, you

must delete the previous information first. (→ pp. 3-3, 3-5)

❚ To register a group under a one-touch speed dialling button:

Use or to select the button under which you want to

GROUP DIAL

03=

• If a one-touch speed dialling button has already been registered,

1-TOUCH SPD DIAL or GROUP DIAL appears.

Ex:

❚ To register a group under a coded speed dialling code:

Press Coded Dial, then use the numeric buttons to enter

the code under which you want to register the group (00 to

99).

GROUP DIAL

21=

Ex:

• If a coded speed dialling code has already been registered,

CODED SPEED DIAL or GROUP DIAL appears.

Press OK twice.

GROUP DIAL

1.TELEPHONE NUMBER

TEL=

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Enter the one-touch and/or coded speed dialling numbers you want to register in the group.

• You cannot register numbers in groups that have not been registered for speed dialling.

• You can review the numbers registered under the group by pressing

- If you want to delete one of these numbers from the group, press and hold

displayed).

(ERASING END is

- If you want to delete all numbers in the group, press and hold until all numbers are deleted. Deleting all

numbers will cancel the group. (The registered names are automatically cleared when you cancel a group.)

- If you want to add a number to the group, press the one-touch speed dialling button or the coded speed

dialling code to which the number is assigned.

• You can cancel registering numbers and return to standby mode by pressing the Stop/Reset anytime before

pressing OK in step 9.

❚ To enter a destination registered for one-touch speed dialling:

Press the one-touch speed dialling button assigned to each

number you want to register in the group. Repeat for other

buttons.

TEL=

2 50921

04 Canon ITALIA

Ex:

❚ To enter a destination registered for coded speed dialling:

Press Coded Dial, then use the numeric buttons to enter

TEL=

1 49 39 25 25

the two-digit code assigned to the number you want to

02 Canon FRANCE

Ex:

Press OK twice.

GROUP DIAL

2.NAME

NAME

10 Use the numeric buttons to enter a name for the group

(max. 16 characters, including spaces).

NAME

Canon GROUP 2

Ex:

• If you do not want to register a name, ignore this step.

• If you are unsure how to enter characters, → p. 2-1.

11 Press OK.

NAME

DATA ENTRY OK

Ex:

GROUP DIAL

04=1-TOUCH SPD DIAL

12 To continue registering other groups, repeat the procedure

from step 6.

-or-

Press Stop/Reset to return to standby mode.

• You can print the GROUP DIAL LIST showing all the numbers and names registered for group dialling (→ p. 3-9).

Keep this list near your machine for easy reference when dialling.

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Speed Dialling Lists

You can print lists of fax/telephone numbers registered for speed dialling. Keep these lists near your machine

so you can refer to them when dialling.

■ Printing Speed Dialling Lists

Press Menu.

Use or

to select REPORTS/LISTS.

to select SPEED DIAL LIST.

to select the list you want to print.

3.REPORTS/LISTS

Ex:

Press OK.

Use or

Press OK.

Use or

REPORTS/LISTS

1.ACTIVITY REPORT

REPORTS/LISTS

2.SPEED DIAL LIST

SPEED DIAL LIST

1.1-TOUCH LIST

SPEED DIAL LIST

2.CODED DIAL LIST

• You can select from the following:

-1-TOUCH LIST

Ex:

-CODED DIAL LIST

-GROUP DIAL LIST

Press OK.

SORTED OUTPUT

• If you selected 1-TOUCH LIST or CODED DIAL LIST

above, select in what order you want the destinations to be

printed:

YES=( )

NO=(#)

Press to print the list with the names of the destinations in

alphabetical order.

-or-

Press to print the list in code or button order.

• The machine prints the list.

3-9

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Samples of the lists are shown below:

■ 1-TOUCH SPD DIAL LIST

27/12 2002 17:02 FAX 123 4567

CANON

001

27/12 2002 17:03 FAX 123 4567

************************************************

*** 1-TOUCH SPD DIAL LIST ***

CANON

001

NO.

[

01]

03]

04]

06]

09]

905 7

GROUP

2 509

1 432

2 887

************************************************

NO.

09]

CONNECTION TEL

CONNECTION ID

[

2 887 0166

905 795 1111

GROUP DIAL

2 50921

Canon AUSTRALIA

01]

03]

04]

06]

Canon CANADA

Canon GROUP 2

Canon ITALIA

1 432 2060

Canon OPTICS

UNSORTED LIST: DESTINATIONS LISTED

IN BUTTON ORDER.

SORTED LIST: DESTINATIONS LISTED IN

ALPHABETICAL ORDER.

■ CODED SPEED DIAL LIST

27/12 2002 17:04 FAX 123 4567

CANON

001

27/12 2002 17:05 FAX 123 4567

***********************************************

*** CODED SPEED DIAL LIST ***

CANON

001

NO.

00]

[

2131

***********************************************

02]

03]

21]

32]

1 49 3

516p4

GROUP

81 77

NO.

00]

CONNECTION TEL

CONNECTION ID

Canon DEUTSCH.

[

2131 1250

02]

21]

03]

32]

1 49 39 25 25

GROUP DIAL

516p488 6700

81 773 3173

Canon FRANCE

Canon GROUP 1

Canon U.S.A.

Canon UK

UNSORTED LIST: DESTINATIONS LISTED

IN BUTTON ORDER.

SORTED LIST: DESTINATIONS LISTED IN

ALPHABETICAL ORDER.

■ GROUP DIAL LIST

27/12 2002 17:06 FAX 123 4567

CANON

001

********************************************

*** GROUP DIAL LIST ***

********************************************

[

03] Canon GROUP 2

21] Canon GROUP 1

[

04] 2 50921

Canon ITALIA

Canon DEUTSCH.

Canon FRANCE

Canon UK

[

00] 2131 1250

02] 1 49 39 25 25

32] 81 773 3173

[

01] 905 795 1111

03] 516p488 6700

Canon CANADA

Canon U.S.A.

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Chapter 4

Sending Faxes

Preparing to Send a Fax

■ Documents You Can Fax

For information on the types of documents you can fax, their requirements, and details on loading documents,

→ Reference Guide.

■ Adjusting the Quality of Your Faxes

Canon’s Ultra High Quality (UHQ™) imaging technology enables you to send documents that are very close

to the quality of the original. The machine allows you to send a document in colour or black & white, and to

adjust the resolution and contrast to best suit your particular document.

• Please note that you cannot change settings while your machine is scanning a document.

Setting Colour or Black & White Transmission

Your machine can send faxes in black & white. It can also send faxes in colour to fax machines with colour

capability. Before sending a document, you need to adjust whether the document will be sent in colour, or in

black & white only.

■ Colour/B&W Button and Light

Press Colour/B&W to switch between colour mode and black & white mode. When the machine is in

colour mode, the Colour/B&W light is turned on. When the machine is in black & white mode, the light is

turned off.

Colour mode

Black & White mode

Scan

Colour /B&W

Redial/Pause

■ Notice for Colour Faxing

If you attempt to send a colour document to a fax machine that does not support colour faxing, the document

will not be sent and the LCD will display TRY AGAIN IN B&W. Try sending again in black & white.

Alternatively, you can enable the COLOUR DIRECT TX setting (→ p. 9-6) that converts colour faxes to

black & white if the other party’s fax machine does not support colour faxing, thus enabling you to send

colour documents to any fax machine without an error occurring.

• When a transmission is over or cancelled, the setting automatically reverts to black & white.

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Setting the Scanning Resolution

Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics

to have a jagged appearance, while higher resolutions provide smoother curves and lines, crisp text and

graphics, and a better match to traditional typeface designs.

• The higher the resolution, the higher the output quality, but the slower the scanning and transmission speed.

Press Image Quality.

FAX RESOLUTION

B&W STANDARD

Ex:

(black & white mode)

FAX RESOLUTION

COLOUR STANDARD

(colour mode)

Use

to select the resolution.

• In black & white mode, you can select from the following:

- B&W STANDARD

Suitable for most text-only documents.

- B&W FINE

Suitable for fine-print documents.

- B&W PHOTO

Suitable for documents that contain images such as photos. With this setting, areas of the document that

contain photos are automatically scanned with 64 levels of grey, rather than just two (black & white).

• In colour mode, you can select from the following:

- COLOUR STANDARD

Suitable for normal colour documents.

- COLOUR FINE

Suitable for fine colour documents.

Press OK.

27/12 2002 FRI 15:30

FaxOnly

FINE

Ex:

Setting the Scanning Contrast

Contrast is the difference in brightness between the lightest and darkest parts of a printed document. You can

select from three levels of scanning contrast the machine uses to send faxes. Select according to how light or

dark/deep the document is.

• You can also set the scanning contrast for sending from the MultiPASS Suite. (→ MultiPASS Suite User’s Guide)

Press Contrast.

SCAN CONTRAST

-LT

DK+

Ex:

Use

to select SCAN CONTRAST. For a lighter

SCAN CONTRAST

-LT DK+

scanning contrast, press . For a darker or deeper

scanning contrast, press

Press OK.

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■ Dialling Methods

There are several ways of dialling the number of the party you want to send to. They are as follows:

■ When the Fax Number is Not Registered in the Machine

• Regular Dialling

■ When the Fax Number is Registered in the Machine

• One-Touch Speed Dialling

• Coded Speed Dialling

• Group Dialling

• By registering numbers for speed dialling, you can use the sequential broadcasting feature. (→ p. 4-11)

• If you are unsure of the registered fax numbers, check the destination labels, or print each list and check the numbers.

(→ Printing Speed Dialling Lists, p. 3-9)

• For details on registering a fax number for speed dialling, → Chapter 3.

■ When You Dial from Your PC

• PC Dialling

Regular Dialling

Dial a fax number by using the numeric buttons, just like dialling a telephone number.

Ex:

Copy

Fax

Scan

Colour /B&W

In Use/ Memory

Alarm

Enlarge/

Reduce

ON/OFF

Resume

ABC

DEF

Paper Select

Contrast

Redial/Pause

Coded Dial

GHI

JKL

MNO

D.T. Polling

PQRS

TUV

WXYZ

Image Quality

Hook

Ä Press Start.

TEL=

9057951111

Ex:

• If you enter the wrong number, press Stop/Reset or use

number.

to delete the number, then enter the correct

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One-Touch Speed Dialling

Dial a fax number by pressing the one-touch speed dialling button (01 to 09) to which the number is assigned.

Ex:

Copy

Fax

Scan

Colour /B&W

In Use/ Memory

Alarm

Enlarge/

Reduce

ON/OFF

Resume

ABC

DEF

Paper Select

Contrast

Redial/Pause

Coded Dial

GHI

JKL

MNO

D.T. Polling

PQRS

TUV

WXYZ

Image Quality

Hook

TEL=

905 795 1111

01 Canon CANADA

Ex:

• The number registered under that one-touch speed dialling button (01-09) is displayed.

• If you press the wrong button, press Stop/Reset, then press the correct button.

• NO TEL # appears if no fax number is assigned to the one-touch speed dialling button you pressed.

Coded Speed Dialling

Dial a fax number by pressing Coded Dial followed by the two-digit code (00 to 99) to which the number is

assigned.

Ex:

Coded Dial

Copy

Fax

Scan

Colour /B&W

In Use/ Memory

Alarm

Enlarge/

ON/OFF

Resume

Reduce

Paper Select

Contrast

ABC

DEF

Redial/Pause

Coded Dial

GHI

JKL

MNO

D.T. Polling

PQRS

TUV

WXYZ

Image Quality

Hook

TEL=

1 49 39 25 25

02 Canon FRANCE

Ex:

• The number registered under that coded speed dialling code is displayed.

• If you enter the wrong code, press Stop/Reset. Then press Coded Dial and enter the correct code.

• NO TEL # appears if no fax number is assigned to the coded speed dialling code you entered.

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Group Dialling

Dial a group of fax numbers registered under a one-touch speed dialling button or coded speed dialling code.

❚ To enter a group registered under a one-touch speed dialling button:

Press the one-touch speed dialling button assigned to the group you wish to fax. (→ p. 4-4)

TEL=GROUP DIAL

03 Canon GROUP 2

Ex:

• The name of the group is displayed.

• If you press the wrong button, press Stop/Reset, then press the correct button.

• NO TEL # appears if no fax number is assigned to the one-touch speed dialling button you pressed.

❚ To enter a group registered under a coded speed dialling code:

Press Coded Dial, then use the numeric buttons to enter the two-digit code assigned to the group you wish to

fax. (→ p. 4-4)

TEL=GROUP DIAL

21 Canon GROUP 1

Ex:

• The name of the group is displayed.

• If you enter the wrong code, press Stop/Reset. Then press Coded Dial and enter the correct code.

• NO TEL # appears if no fax number is assigned to the coded speed dialling code you entered.

PC Dialling

Dial a fax number from your PC using the MultiPASS Suite. (→ MultiPASS Suite User’s Guide)

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Sending Methods

This section describes the methods and advantages of the two main sending methods: Memory sending and

manual sending via the handset.

■ Memory Sending

Memory sending is a quick and easy way to send a document. As the first page of a multipage document is

being scanned into the machine’s memory, the machine begins calling the other party and transmitting the

information even as the remaining pages are being scanned.

Since the machine is multitasking, you can perform other operations while the machine is sending a fax.

The machine has enough memory to store up to approximately 270 pages* (fewer if the document contains

many graphics or particularly dense text).

* Based on Canon FAX Standard Chart No. 1, standard mode.

■ Memory Sending Using the ADF

Press Fax to set Fax Mode.

27/12 2002 FRI 15:30

FaxOnly

STANDARD

Ex:

Prepare the document and load it into the ADF.

(→ Reference Guide)

MEMORY USED

• For colour sending, press Colour/B&W to turn on its light.

(→ p. 4-1)

(Currently used memory)

• To adjust the resolution and contrast, → p. 4-2.

DOCUMENT READY

(Standby to scan)

Dial the other party’s fax number.

• For dialling methods, → p. 4-3.

TEL=

9057951111

Ex:

• If you enter the wrong number, press Stop/Reset, then enter

the correct number.

• If you must first dial a digit to get an outside line (“9”, for

example), add a pause after that digit by pressing Redial/

Pause.

Press Start to begin scanning for sending.

• When you use speed dialling, scanning starts automatically

after a few seconds if the TIME OUT setting is on. (→ p. 9-5)

• To cancel sending once dialling has started, press Stop/Reset

then . (→ p. 4-9)

• You can scan a document up to 1 metre long.

• You can scan up to 30 different documents for memory sending.

• When an error occurs during sending, the document is automatically deleted from memory, even if it was not sent

completely.

• If you send a colour document to a fax machine that does not support colour faxing, or TRY AGAIN IN B&W

displays in the LCD, → p. 4-1.

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■ Memory Sending Using the Platen Glass

• When documents are loaded into the ADF, the machine will scan documents not on the platen glass but in the ADF.

You need to remove documents from the ADF in advance.

Press Fax to set Fax Mode.

27/12 2002 FRI 15:30

FaxOnly

STANDARD

Ex:

Prepare the document and place it on the platen glass.

(→ Reference Guide)

• For colour sending, press Colour/B&W to turn on its light.

(→ p. 4-1)

• To adjust the resolution and contrast, → p. 4-2.

Dial the other party’s fax number.

• For dialling methods, → p. 4-3.

• If you enter the wrong number, press Stop/Reset, then enter

the correct number.

TEL=

9057951111

Ex:

• If you must first dial a digit to get an outside line (“9”, for

example), add a pause after that digit by pressing Redial/

Pause.

Press Start to begin scanning.

:START

• When you use speed dialling, scanning starts automatically

after a few seconds if the TIME OUT setting is on. (→ p. 9-5)

• If you want to scan other documents, set the next document on

the platen glass and press Start.

END SCANNING:OK

Press OK to send.

• To cancel sending after dialling has started, press Stop/Reset

then . (→ p. 4-9)

• You can scan up to 30 different documents for memory sending.

• When an error occurs during sending, the document is automatically deleted from memory, even if it was not sent

completely.

• If you send a colour document to a fax machine that does not support colour faxing, or TRY AGAIN IN B&W

displays in the LCD, → p. 4-1.

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■ Manual Sending Via the Handset

Manual sending via the handset allows you to talk to the other party before sending a document. This method

is useful if the other party must manually set their fax machine to receive before they can receive a fax.

• For this mode, you need to connect a telephone to your machine. (→ Quick Start Guide)

• In this mode, sending from the platen glass is unavailable.

Press Fax to set Fax Mode.

27/12 2002 FRI 15:30

FaxOnly

STANDARD

Ex:

Prepare the document and load it into the ADF.

(→ Reference Guide)

MEMORY USED

• For colour sending, press Colour/B&W to turn on its light.

(→ p. 4-1)

(Currently used memory)

• To adjust the resolution and contrast, → p. 4-2.

DOCUMENT READY

(Standby to scan)

Press Hook.

TEL=

• You can also lift the handset instead of pressing Hook.

Dial the other party’s fax number.

• For dialling methods, → p. 4-3.

• If you make a mistake during dialling, press Hook and start

again from step 3.

TEL=

9057951111

Ex:

When you hear the other party answer the call, pick up the handset to start talking.

• If you pressed Hook in step 3 instead of lifting the handset, you will hear the other party’s voice but they

will not be able to hear you through the speaker. Pick up the handset to talk to the other party.

• If you hear a high-pitched signal instead of the other party’s voice, press Start. If you picked up the handset

to dial, press Start and hang up the handset. The machine will begin sending the document.

When you are ready to send the document, ask the other party to press the start button on their fax

machine.

When you hear the high-pitched signal of the other party’s fax machine, press Start on the

machine and then hang up the handset.

• The machine begins sending the document.

• Be sure to hang up the handset after you press Start on the machine; otherwise the call will be disconnected.

• The machine will beep if the handset is not hung up properly. Make sure the handset is seated properly in its cradle.

If you do not want the machine to beep, disable the OFFHOOK ALARM setting. (→ p. 9-4)

• If you send a colour document to a fax machine that does not support colour faxing, or TRY AGAIN IN B&W

displays in the LCD, → p. 4-1.

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Cancelling Sending

Cancelling Memory Sending

■ Using the ADF

❚ While a document is scanning:

Press Stop/Reset.

• The transmission is cancelled.

• The machine prints an ERROR TX REPORT. (→ p. 7-3)

• When a document remains in the ADF, remove the other documents from the ADF, and then press Resume. The

document remaining in the ADF will be ejected automatically.

❚ After scanning is completed:

Press Stop/Reset.

CANCEL?

YES=( )

• The machine asks you to confirm that you want to cancel

NO=(#)

Ex:

sending.

Press

to cancel sending.

• If you change your mind and want to continue sending, press

• To cancel transmission of a document waiting to be sent, you

will have to delete it from memory. (→ p. 4-15)

• The machine prints an ERROR TX REPORT. (→ p. 7-3)

■ Using the Platen Glass

Press Stop/Reset.

• The transmission is cancelled.

• If dialling had begun, the machine prints an ERROR TX

REPORT. (→ p. 7-3)

Cancelling Manual Sending Via the Handset

Refer to “Using the platen glass” above.

4-9

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Redialling When the Line is Busy

There are two methods of redialling: Manual redialling and Automatic redialling. This section explains these

two methods.

■ Manual Redialling

Press Redial/Pause to dial the last number you dialled with the numeric buttons. (This starts redialling

regardless of whether automatic redialling is enabled.)

Cancelling Manual Redialling

To cancel manual redialling, press Stop/Reset.

■ Automatic Redialling

The fax automatically redials after the first attempt at sending fails (e.g., the line is busy).

The number of redialling attempts and the time interval between attempts can be adjusted by changing the

settings in the AUTO REDIAL setting. Automatic redialling can also be set off and on. (→ p. 9-5)

If all attempts are unsuccessful, the machine cancels the transmission and prints an ERROR TX REPORT.

(→ p. 7-3)

• You can also set the automatic redialling feature from the MultiPASS Suite. (→ MultiPASS Suite User’s Guide)

When automatic redialling is in use, the LCD alternately displays AUTO REDIAL and the transaction number

(TX/RX NO.) while it is waiting to redial.

Cancelling Automatic Redialling

• If you want to cancel a transmission while the machine is waiting to redial, you will have to delete the document from

memory. (→ p. 4-15)

Wait until the machine begins redialling.

27/12 2002 FRI 15:30

DIALLING

Ex:

27/12 2002 FRI 15:30

20 545 8545

Press Stop/Reset.

CANCEL?

YES=( )

• The machine asks you to confirm that you want to cancel.

NO=(#)

Press

to cancel redialling.

• If you change your mind and want to continue redialling, press

• The machine prints an ERROR TX REPORT. (→ p. 7-3)

4-10

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Sequential Broadcasting

Sending a Document to More Than One Destination

This feature allows you to scan a document once and send it to several destinations. You can send the

document to a maximum of 110 destinations using a combination of the following dialling methods:

• One-touch speed dialling: up to 9 destinations

• Coded speed dialling: up to 100 destinations

• Regular dialling (using the numeric buttons): one destination

You can enter the destinations in any order. (Be sure to press OK after your entry with the numeric buttons.)

• If you frequently send documents to the same group of destinations, you can group them and register these numbers

for group dialling. You can register up to 108 fax numbers with group dialling and send the same document to these

numbers at the press of one or three buttons. (→ p. 3-7)

Press Fax to set Fax Mode.

27/12 2002 FRI 15:30

FaxOnly

STANDARD

Ex:

Prepare the document and place it on the platen glass or

load it into the ADF.

MEMORY USED

• If you use the platen glass, the LCD displays the standby mode.

• For colour sending, press Colour/B&W to turn on its light.

(→ p. 4-1)

(Currently used memory)

DOCUMENT READY

• To adjust the resolution and contrast, → p. 4-2.

(Standby to scan)

Enter up to 110 fax numbers using any of the following

methods:

❚ One-touch speed dialling:

Press the desired one-touch speed dialling button(s).

TEL=

2 50921

04 Canon ITALIA

Ex:

❚ Coded speed dialling:

Press Coded Dial, then use the numeric buttons to enter the

two-digit code. Repeat for other codes.

TEL=

02 Canon FRANCE

1 49 39 25 25

❚ Regular dialling:

Use the numeric buttons to enter the fax number, then press OK.

TEL=

9057951111

Ex:

• If you enter an incorrect destination, press and hold

to delete it.

• You must enter the second fax number within five seconds of entering the first one. All subsequent fax numbers must

be entered within 10 seconds. If you wait longer than these times, the machine automatically begins scanning the

document for sending. If you prefer the machine not to do this, disable the TIME OUT setting. (→ p. 9-5)

• If you want to review the numbers you entered, use

to scroll through the numbers.

4-11

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Press Start to begin scanning for sending, or wait a few seconds for the machine to begin scanning

automatically.

• The machine will first send the document to the one-touch speed dialling destinations, then the coded speed

dialling destinations, and finally to the destination dialled using regular dialling.

• If you prefer the machine never to scan a document automatically after a few seconds, disable the TIME OUT

setting. (→ p. 9-5)

• To cancel sending, press Stop/Reset then . Sending to all destinations you specified in step 3 will be

cancelled (you cannot cancel only one destination), and the machine will print a MULTI TX/RX REPORT.

(→ p. 7-4)

• If a number is busy, the machine will continue sending to the other destinations and then redial the number that was

busy.

• If the machine’s memory becomes full while scanning your document, MEMORY FULL will appear in the LCD. If

this happens, remove the other documents from the ADF, and then press Resume. The document remaining in the

ADF will be ejected automatically. Divide the documents into several sections and send each section separately.

• If you send a colour document to a fax machine that does not support colour faxing, or TRY AGAIN IN B&W

displays in the LCD, → p. 4-1.

4-12

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Delayed Sending

You can use your machine to send faxes at a preset time. This feature is called Delayed sending or Timer

sending. By using this feature, you can take advantage of lower long distance rates at night, for example.

• You can only set this feature from the MultiPASS Suite. (→ MultiPASS Suite User’s Guide)

• To use this feature, your PC must be turned on and connected to the machine.

• You can perform other tasks even when you have set the machine for delayed sending.

Documents Stored in Memory

• If there are no documents stored in memory, the machine will return to standby mode when you select MEMORY

REFERENCE.

■ Printing a List of Documents in Memory

The machine can print a list of documents stored in memory, along with the transaction number (TX⁄RX NO.)

of each document.

Press Menu.

Use or

to select MEMORY REFERENCE.

2.MEMORY REFERENCE

Ex:

Press OK twice.

• The machine prints the DOC. MEMORY LIST.

MEMORY REFERENCE

1.DOC. MEMORY LIST

PRINTING REPORT

• Alternatively, you can select DOC. MEMORY LIST in the REPORTS/LISTS menu. (→ pp. 9-2, 9-3)

• Once you know the transaction number of a document stored in memory, you can print it or delete it. These

procedures are described later in this chapter.

27/12 2002 17:15 FAX 123 4567

CANON

001

**************************************

*** DOC. MEMORY LIST

***

**************************************

TX/RX NO

0046

MODE

TRANSMIT

CONNECTION TEL/ID

PGS.

SET TIME

27/12 16:30

[

01] Canon TOKYO

04] Canon ITALIA

0047

TRANSMIT

B’CAST

COL

27/12 16:37

27/12 16:42

0048

01] Canon CANADA

02] Canon FRANCE

03] Canon GROUP 2

0049

B’CAST

27/12 16:55

4-13

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■ Printing a Document in Memory

Press Menu.

Use or

to select MEMORY REFERENCE.

2.MEMORY REFERENCE

Ex:

Press OK.

Use or

Press OK.

Use or

MEMORY REFERENCE

1.DOC. MEMORY LIST

to select PRINT DOCUMENT.

MEMORY REFERENCE

2.PRINT DOCUMENT

PRINT DOCUMENT

TX/RX NO.

5001

5003

Ex:

to select the transaction number (TX/RX

PRINT DOCUMENT

TX/RX NO.

NO.) of the document you want to print.

• If you want to confirm the details of a document displayed in the

LCD, → p. 4-15.

Press OK.

1ST PG ONLY?

YES=( )

NO=(#)

Press

to print the first page only, or press to print all

pages of the document.

• The machine prints the document.

To continue printing other documents in memory, repeat

the procedure from step 6.

-or-

Press Stop/Reset to return to standby mode.

4-14

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■ Deleting a Document from Memory

Press Menu.

Use or

to select MEMORY REFERENCE.

2.MEMORY REFERENCE

Ex:

Press OK.

Use or

Press OK.

Use or

MEMORY REFERENCE

1.DOC. MEMORY LIST

to select DELETE DOCUMENT.

MEMORY REFERENCE

3.DELETE DOCUMENT

DELETE DOCUMENT

TX/RX NO.

5001

5004

Ex:

to select the transaction number (TX/RX

DELETE DOCUMENT

TX/RX NO.

NO.) of the document you want to delete.

• If you want to confirm the details of a document displayed in the

LCD, → below.

Press OK.

OK TO DELETE?

• The machine asks you to confirm that you want to delete the

document.

YES=( )

NO=(#)

Press

to delete the document.

• If you change your mind and want to keep the document in

memory, press

• The machine deletes the document.

To continue deleting other documents in memory, repeat

the procedure from step 6.

-or-

Press Stop/Reset to return to standby mode.

■ Checking a Document’s Details

Before you print or delete a document in memory, you can check the details of the document.

PRINT DOCUMENT

TX/RX NO.

5001

Ex:

• The transaction number (TX/RX NO.) means the following:

- 0001 to 4999: A sent document

- 5001 to 9999: A received document

• The marks before the transaction number (TX/RX NO.) mean the following:

- (No mark): Black & white document

: Colour document

: Black & white document being sent or printed

- &: Colour document being sent or printed.

• Use or to display details of the transaction (destination, for example).

• If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST. (→ p. 4-13)

4-15

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4-16

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Chapter 5

Receiving Faxes

Your machine automatically receives faxes in colour from fax machines with colour capability. When

receiving a fax, the machine detects if the incoming fax is a colour or black & white transaction and prints the

fax accordingly.

Different Ways to Receive a Fax

The machine provides you with several modes for receiving faxes. Once you have decided which mode is

suitable for your needs, set the mode as described in the Quick Start Guide. You can change the mode when

the machine is in standby mode. To determine which mode best suits your requirements, refer to the table

below:

Receive Mode Main Use

Operation

Requirements

FAX ONLY

MODE*

Fax

Machine answers all calls as fax calls. Separate telephone line for fax use

It receives faxes automatically and

disconnects voice calls.

only.

MANUAL MODE Tel

Machine rings for every call, whether Telephone connected to the

a fax call or a voice call. For a fax

call, you have to manually activate

reception of the fax.

machine.

ANS.MACHINE Fax/Tel

MODE

Receives faxes automatically and

routes voice calls to the answering

machine.

Answering machine connected to

the machine. (→ Quick Start

Guide)

FAX/TEL

AUTO SW

Fax/Tel

PC Fax

Automatically switches between fax Telephone connected to the

calls and voice calls. Receives faxes

automatically and rings for voice

calls. To set the details, → p. 5-2.

machine.

MultiPASS

Suite

Directs faxes to your PC.

PC connected to the machine and

MultiPASS Suite installed.

(→ MultiPASS Suite User’s Guide)

* Factory default setting

You can confirm which receive mode is set by checking the standby display. The receive mode is displayed

in the lower left of the LCD.

27/12 2002 FRI 15:30

FaxOnly

STANDARD

Ex:

5-1

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■ Setting the Options for FAX/TEL AUTO SW

If you set FAX/TEL AUTO SW, you can control precisely how the machine handles incoming calls by

adjusting the following settings:

• Adjust the time the machine takes to check whether a call is from a fax machine or a telephone (RING

START TIME setting).

• Adjust the length of time the machine rings when the call is a voice call (F/T RING TIME setting).

• Set whether the machine switches to receive mode after the ring time set in F/T RING TIME has elapsed

(DEFAULT ACTION setting).

• You can also set these options from the MultiPASS Suite. (→ MultiPASS Suite User’s Guide)

• The default settings and selectable settings vary depending on the current country selection.

■ What Happens When FAX/TEL AUTO SW is Selected

Type of call

Telephone

Fax

Sending document

manually

Sending document

automatically

Telephone charges

begin for the caller.

The machine answers without ringing.

The machine listens for the fax tone.

The fax tone

is detected.

The document is

received automatically.

RING START TIME

The fax tone is

detected and the

machine switches to

receive mode.

The fax tone is not detected.

Pick up the handset

to talk.

The machine starts ringing.

F/T RING TIME

If you don’t pick up the handset.

DEFAULT ACTION

Choose between:

DISCONNECT

RECEIVE and DISCONNECT.

The machine

disconnects the call.

RECEIVE

Not all fax machines are capable of sending a fax

tone. For those cases if you set the DEFAULT

ACTION to RECEIVE, the machine switches to

receive mode automatically and starts receiving the

document. If no document comes in, it disconnects

the call after approximately 40 seconds.

5-2

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Make sure FaxTel is displayed in the LCD.

• To set FAX/TEL AUTO SW, → Quick Start Guide.

27/12 2002 FRI 15:30

FaxTel

STANDARD

Ex:

Press Menu.

Use

to select FAX SETTINGS.

to select RX SETTINGS.

to select FAX/TEL AUTO SW.

5.FAX SETTINGS

Press OK.

FAX SETTINGS

1.USER SETTINGS

Use

FAX SETTINGS

4.RX SETTINGS

Press OK.

RX SETTINGS

1.ECM RX

Use

RX SETTINGS

2.FAX/TEL AUTO SW

Press OK twice.

FAX/TEL AUTO SW

1.RING START TIME

RING START TIME

8SEC

Ex:

Use

to set the time the machine waits before

RING START TIME

ringing when it receives a call.

9SEC

10 Press OK twice.

FAX/TEL AUTO SW

2.F/T RING TIME

F/T RING TIME

22SEC

30SEC

Ex:

11 Use

to set the time the machine rings while

F/T RING TIME

waiting for someone to pick up the handset.

12 Press OK twice.

FAX/TEL AUTO SW

3.DEFAULT ACTION

DEFAULT ACTION

RECEIVE

Ex:

13 Use

to select RECEIVE or DISCONNECT.

DEFAULT ACTION

DISCONNECT

• This setting tells the machine what to do if no one picks up the

handset within the specified ring time set in step 11.

14 Press OK.

RX SETTINGS

3.INCOMING RING

15 Press Stop/Reset to return to standby mode.

• The default settings and selectable settings vary depending on the current country selection.

5-3

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Receiving Faxes Manually

In MANUAL MODE, if you connect a telephone to your machine, you can receive voice calls as well as manually

activate reception of faxes. You can activate reception from the machine or from the telephone connected to

the machine (this is called Remote receiving).

• For this mode, you need to connect a telephone to your machine. (→ Quick Start Guide)

• Make sure there are no documents in the ADF or on the platen glass.

• Make sure the REMOTE RX setting is enabled. (→ p. 9-7)

Make sure Manual is displayed in the LCD.

27/12 2002 FRI 15:30

• To set MANUAL MODE, → Quick Start Guide.

Manual

STANDARD

Ex:

Make sure you have connected a telephone to the machine.

When you hear the telephone ring, pick up the handset.

❚ If you hear a person’s voice:

Start your conversation. If the caller wants to send a fax after talking to you, ask them to press the start button

on their fax machine.

When you hear a slow beep, press Start on the machine to begin receiving the fax. Hang up the handset.

❚ If you hear a slow beep tone or silence:

Someone is trying to send you a fax.

If the telephone is close to your machine, press Start on the machine to begin receiving the fax. Hang up the

handset.

• When the multi-purpose tray is empty, the LCD displays LOAD PAPER. Load paper in the multi-purpose tray and

then press Resume. (→ Quick Start Guide)

• If the telephone is located away from your machine, dial 25 (the remote receiving ID) on your telephone and hang up.

• You can change the number for the remote receiving ID (00 to 99), or disable remote receiving. (→ REMOTE RX,

p. 9-7)

• If you have an answering machine connected to your machine that can carry out remote-control operations

(controlling your answering machine from a remote telephone), the security code for this function may be the same

as the remote receiving ID. If so, make sure you change the machine’s remote receiving ID to make it distinct from

the answering machine’s security code. (→ REMOTE RX ID, p. 9-7)

• The machine will beep if the handset is not hung up properly. Make sure the handset is seated properly in its cradle.

If you do not want the machine to beep, disable the OFFHOOK ALARM setting. (→ p. 9-4)

5-4

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Receiving Faxes to the MultiPASS Suite

When your PC is on, you can set the MultiPASS Suite to automatically upload incoming faxes from the

machine to your PC. (→ MultiPASS Suite User’s Guide)

When Your PC is Off

If you have set the MultiPASS Suite to upload received faxes from the machine to your PC, but your PC is off,

the machine stores the received faxes in its memory. When you turn on your PC, the faxes will automatically

be uploaded to your PC.

If you want to print a fax stored in memory instead of uploading it to your PC, follow this procedure:

• If there are no documents stored in memory, the machine will return to standby mode when you select MEMORY

REFERENCE.

Press Menu.

Use

to select MEMORY REFERENCE.

to select FILE PRINT.

2.MEMORY REFERENCE

Ex:

Press OK.

MEMORY REFERENCE

1.DOC. MEMORY LIST

Use

MEMORY REFERENCE

4.FILE PRINT

Press OK.

• The machine prints all received faxes that were to be uploaded to your PC.

• The faxes you print are erased from memory and can no longer be transferred to the PC.

Polling Receiving

In normal faxing, a fax machine sends a document to another fax machine. With polling however, a fax

machine calls another fax machine and requests that a document be sent to it; in other words, it “polls” that fax

machine. Your machine has the capability of polling another fax machine to retrieve a document from it.

• Your machine can only poll fax machines that support polling.

• The document you want to retrieve must be ready to be polled on the other party’s fax machine. If necessary call the

other party to check.

• If the other party is using a Canon fax machine that has the Polling ID feature, ask them to set the Polling ID of their

fax to 255 (1111 1111 binary). Ask them to refer to their user’s guide for details.

• You can poll several fax machines in one operation. Each polling operation can retrieve documents from as many as

110 fax numbers.

Press Fax to set Fax Mode.

27/12 2002 FRI 15:30

FaxOnly

STANDARD

Ex:

Press Polling.

POLLING RX

TEL=

5-5

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Enter up to 110 fax numbers using any of the following methods:

❚ One-touch speed dialling:

Press the desired one-touch speed dialling button(s).

TEL=

2 50921

04 Canon ITALIA

Ex:

❚ Coded speed dialling:

Press Coded Dial, then use the numeric buttons to enter the

two-digit code. Repeat for other codes.

TEL=

1 49 39 25 25

*02 Canon FRANCE

Ex:

❚ Regular dialling:

Use the numeric buttons to enter the fax number, then press OK.

TEL=

9057951111

• If you enter an incorrect destination, press and hold to delete it.

Ex:

• If you want to review the numbers you entered, use

scroll through the numbers.

Press Start to begin polling the fax machine(s).

Cancelling Polling Receiving

To cancel polling receiving, follow the same procedure as for cancelling receiving. (→ below)

Receiving While Performing Other Tasks

Since the machine is a multitasking device, it can receive faxes and voice calls while you are performing other

tasks. If you receive a fax while you are performing certain tasks, the machine stores the incoming fax in

memory. Then, as soon as you finish your task, the machine automatically prints the fax.

Receiving Faxes in Memory When a Problem Occurs

If the machine encounters a problem when it is receiving a fax, the machine automatically stores the unprinted

pages of the fax in memory, and the LCD displays REC’D IN MEMORY as well as one or more messages.

For an explanation of the message(s) and details on the action to take, → p. 8-1.

• The machine memory can store up to approximately 270 pages.*

• Once the pages are printed, they are deleted from memory.

• If the memory becomes full, you will not be able to receive the remaining pages. Contact the other party and ask them

to resend the remainder of the fax.

* Based on Canon FAX Standard Chart No. 1, standard mode.

Cancelling Receiving

Follow this procedure if you want to stop receiving a fax before reception is completed:

Press Stop/Reset.

CANCEL?

• The machine asks you to confirm that you want to cancel.

YES=(*)

NO=(#)

Press

to cancel receiving.

27/12 2002 FRI 15:30

TX/RX CANCELLED

• If you change your mind and want to continue receiving, press

Ex:

27/12 2002 FRI 15:30

TX/RX NO.

5003

5-6

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Chapter 6

Special Features

Special Dialling

This section explains special dialling features, such as dialling an overseas number, switching temporarily to

tone dialling, and confirming a dial tone.

■ Dialling an Overseas Number (With Pauses)

When you dial or register an overseas number, you may need to insert a pause within and/or after the number.

The length and location of the pause depends on the telephone system of your country.

Press Fax to set Fax Mode.

27/12 2002 FRI 15:30

FaxOnly

STANDARD

Ex:

Prepare the document and place it on the platen glass or

load it into the ADF.

MEMORY USED

• If you use the platen glass, the LCD displays the standby mode.

• For colour sending, press Colour/B&W to turn on its light.

(→ p. 4-1)

(Currently used memory)

DOCUMENT READY

• To adjust the resolution and contrast, → p. 4-2.

(Standby to scan)

Use the numeric buttons to dial the international access

code.

• If you enter the wrong number, press Stop/Reset, then enter

the correct number.

• For details on international access codes, contact your local

telephone company.

TEL=

Ex:

If necessary, press Redial/Pause to enter a two-second*

pause (p).

TEL=

00P

• For a longer pause, press Redial/Pause again for another two-

second* pause. Alternatively, you can change the length of the

pause. (→ MID PAUSE SET, p. 9-5)

* The pause length varies depending on the current country selection.

Use the numeric buttons to dial the country code, the area

code, and the fax/telephone number of the other party.

TEL=

00p81123

Ex:

• If you enter the wrong number, press Stop/Reset and start

again from step 3.

If necessary, press Redial/Pause to enter a pause.

• A pause at the end of a number (P) is fixed to ten seconds.

00p81123P

Ex:

6-1

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Press Start to begin scanning for sending.

• To cancel the transmission once dialling has started, press Stop/Reset then . (→ p. 4-9)

• To take advantage of the speed dialling features of your machine, register frequently used overseas numbers for one-

touch or coded speed dialling. (→ pp. 3-2, 3-4)

■ Switching Temporarily to Tone Dialling

Many information services for banks, airline reservations, hotel reservations, etc., require tone dialling for

their services. If your machine is connected to a rotary pulse line, follow this procedure to set the machine

temporarily for tone dialling:

Press Fax to set Fax Mode.

27/12 2002 FRI 15:30

FaxOnly

STANDARD

Ex:

Press Hook.

• You can also lift the handset instead of pressing Hook.

TEL=

Use the numeric buttons to dial the telephone number of

the information service.

• The machine connects using the pulses required by your

telephone line.

TEL=

7654321

Ex:

When the recorded message of the information service

answers, press T ( ) to switch to tone dialling.

• When T ( ) is pressed, T is displayed in the LCD.

• If you pressed Hook in step 2, you can pick up the handset if

you need to talk to the other party.

7654321T

Use the numeric buttons to enter the numbers requested by

the information service.

• Numbers entered after pressing T ( ) will be dialled using

tone dialling.

TEL=

7654321T 34

Ex:

When you have finished, press Hook to disconnect the call.

• If you used the handset, hang up to disconnect the call.

• Tone dialling is cancelled when you disconnect the call.

■ Confirming a Dial Tone*

* This feature is only available for some countries.

This feature allows you to set your machine to listen for and detect a dial tone in the middle of a fax/telephone

number before dialling the rest of the number. This is called Dial tone detection.

Follow this procedure for dial tone detection during regular dialling or when registering a number for speed

dialling:

6-2

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When you come to a step that requires you to enter the fax/

telephone number, use the numeric buttons to enter the

number up to where dial tone detection is required.

TEL=

345

Ex:

Press D.T. for dial tone detection.

TEL=

345.

• A small dot indicates where the machine will wait for the dial

tone.

Ex:

Continue entering the rest of the fax/telephone number

with the numeric buttons.

• If you enter the wrong number, press and hold , then start

again from step 1.

345.1234

Continue with the operation you are performing.

■ Dialling Through a Switchboard

For details on dialling through a switchboard, → p. 2-6.

Restricting Use of Your Machine

By enabling this feature, you can prevent unauthorised use of your machine to make calls and send faxes.

Enabling Restriction of Your Machine

Follow this procedure to enable restriction of your machine:

Press Menu.

Use

to select SYSTEM SETTINGS.

7.SYSTEM SETTINGS

Ex:

Press OK three times.

SYSTEM SETTINGS

1.UN/LOCK PHONE

UN/LOCK PHONE

1.LOCK PHONE

LOCK PHONE

OFF

Ex:

Use

to select ON.

LOCK PHONE

Press OK twice.

UN/LOCK PHONE

2.PASSWORD

PASSWORD

Use the numeric buttons to enter a four-digit password.

• This password prevents unauthorised access to the LOCK

PHONE setting that enables or disables restriction of your

machine. If you do not want to enter a password, ignore this

step.

PASSWORD

1234

Ex:

6-3

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Press OK.

SYSTEM SETTINGS

2.DISPLAY LANGUAGE

Ex:

Press Stop/Reset to return to standby mode.

Restriction of your machine is now enabled. No one can make calls or send faxes. (This setting does not

restrict incoming calls or faxes.)

Cancelling Restriction of Your Machine

Follow this procedure to cancel restriction of your machine:

Press Menu.

Use

to select SYSTEM SETTINGS.

7.SYSTEM SETTINGS

Ex:

Press OK twice.

SYSTEM SETTINGS

1.UN/LOCK PHONE

UN/LOCK PHONE

PASSWORD

Use the numeric buttons to enter the four-digit password

you registered when you enabled restriction.

UN/LOCK PHONE

PASSWORD

• If you did not register a password, ignore this step.

Press OK twice.

UN/LOCK PHONE

1.LOCK PHONE

LOCK PHONE

Use

to select OFF.

LOCK PHONE

OFF

Press OK three times.

UN/LOCK PHONE

2.PASSWORD

PASSWORD

1234

Ex:

SYSTEM SETTINGS

2.DISPLAY LANGUAGE

Press Stop/Reset to return to standby mode.

Restriction of your machine is now disabled. Anyone can make calls or send faxes.

6-4

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Chapter 7

Reports and Lists

Summary of Reports and Lists

The table below shows the reports and lists that can be printed from your machine. Refer to the pages indicated

for more details.

Report or List

Description

Details

p. 2-5

USER’S DATA LIST

Lists the current settings of your machine and the

registered sender information.

p. 9-3

ACTIVITY REPORT

Shows recent facsimile transactions performed by your

machine.

p. 7-2

p. 9-2

You can enable or disable automatic printing of this

report after every 20 transactions. You can also

manually set the machine to print it.

TX (Transmission) REPORT

Prints after transmission of a document.

p. 7-3

p. 9-4

You can enable or disable this feature, or set the

machine to print a report only when an error occurs.

You can also set the machine to print the first page of the

document under the transmission report to remind you

of the contents of the document.

RX (Reception) REPORT

Prints after reception of a document.

You can enable or disable this feature, or set the

machine to print a report only when an error occurs.

p. 7-4

p. 9-5

MULTI TX/RX (Transaction)

REPORT

Prints after sequential broadcasting of a document.

p. 7-4

DOC. MEMORY LIST

Lists the documents currently stored in the machine’s

memory.

p. 4-13

p. 9-3

MEMORY CLEAR REPORT

Prints automatically when power is restored to the

machine after a power cut. Lists the documents deleted

from memory.

p. 8-7

1-TOUCH SPD DIAL LIST

CODED SPEED DIAL LIST

GROUP DIAL LIST

Lists the numbers and names registered under one-touch

speed dialling buttons.

p. 3-9

p. 9-2

Lists the numbers and names registered under coded

speed dialling codes.

p. 3-9

p. 9-3

Lists groups registered under one-touch speed dialling

buttons and coded speed dialling codes.

p. 3-9

p. 9-3

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ACTIVITY REPORT

The machine is factory-set to automatically print an ACTIVITY REPORT after every 20 transactions. If you

want to print an ACTIVITY REPORT before it is automatically printed, follow this procedure:

• If you prefer the machine not to print an ACTIVITY REPORT after every 20 transactions, disable the ACTIVITY

REPORT setting. (→ p. 9-5)

Press Menu.

Use

to select REPORTS/LISTS.

3.REPORTS/LISTS

Ex:

Press OK twice.

• The machine prints an ACTIVITY REPORT.

REPORTS/LISTS

1.ACTIVITY REPORT

PRINTING REPORT

Transactions in an ACTIVITY REPORT are listed chronologically.

27/12 2002 17:28 FAX 123 4567

CANON

001

******************************************

***

ACTIVITY REPORT

***

******************************************

ST. TIME

CONNECTION TEL

CONNECTION ID

NO.

MODE

PGS.

RESULT

27/12 15:10

27/12 15:14

27/12 15:22

27/12 15:45

27/12 16:10

27/12 16:16

27/12 16:27

27/12 16:30

27/12 16:53

27/12 17:08

905 795 1111 Canon CANADA

5001 AUTO RX

5002 AUTO RX

0001 B’CAST

ECM

COL

ECM

COL

OK 00’33

OK 00’24

OK 01’18

OK 00’18

OK 00’59

OK 01’20

OK 04’12

OK 01’16

NG 00’51

905 795 1111 Canon CANADA

03 3758 2111 Canon TOKYO

2 887 0166 Canon AUSTRALIA

905 795 1111 Canon CANADA

2 887 0166 Canon AUSTRALIA

20 545 8545 Canon EUROPE

03 3758 2111 Canon TOKYO

2 887 0166 Canon AUSTRALIA

0001 B’CAST

5003 AUTO RX

5004 AUTO RX

0002 TRANSMIT

0003 TRANSMIT

5005 AUTO RX

0004 TRANSMIT

STOP

NG 00’01

018

27/12 17:20

1 432 2060 CANON OPTICS

0005 TRANSMIT

COL

TRANSACTION (TX/RX) NUMBER

TRANSACTION MODE

COLOUR TRANSACTION

INDICATES AN

ENTRY THAT HAS

APPEARED ON A

PREVIOUS REPORT.

ERROR CORRECTION MODE TRANSACTION

ERROR PAGE

ERROR CODE (→ p. 8-1)

Stop/Reset WAS PRESSED DURING TRANSACTION

TRANSACTION DURATION

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TX (Transmission) REPORT

The machine is factory-set to print a TX (transmission) REPORT only when an error occurs during sending.

To change this setting, → TX REPORT, p. 9-4.

If you set the machine to print a report, a TX REPORT or an ERROR TX REPORT, similar to the ones below,

will be printed depending on the setting you select.

27/12 2002 17:47 FAX 123 4567

CANON

001

*****************************

***

*****************************

TRANSMISSION OK

TX REPORT

***

TX/RX NO

0003 :COLOUR TX

1 432 2060

CONNECTION TEL

27/12 2002 17:21 FAX 123 4567

CANON

001

************************************

*** ERROR TX REPORT ***

************************************

TX FUNCTION WAS NOT COMPLETED

TX/RX NO

0004

CONNECTION TEL

CONNECTION ID

ST. TIME

20 545 8545

Canon EUROPE

27/12 17:21

USAGE T

00’18

PGS. SENT

RESULT

•

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617 - FAX 1234567

OUR Ref. 350/PJC/EAC

December 27, 2002

Dr. P. N. Cundall,

Mining Suerveys Ltd.,

Holroyd Road

Reading

Berks

OK: TRANSMISSION SUCCESFULL

NG: SOME OR NO PAGES SENT

“COLOUR TX”INDICATES A COLOUR

TRANSMISSION

NUMBER OF PAGES SENT

TRANSMISSION DURATION

TRANSMISSION TIME

IF YOU ENABLE THE PRINT WITH IMAGE SETTING (→ p. 9-4), THE

FIRST PAGE OF THE DOCUMENT WILL PRINT ON THE REPORT TO

REMIND YOU OF THE CONTENTS OF THE DOCUMENT (FOR BLACK

& WHITE DOCUMENTS ONLY).

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■ MULTI TX/RX (Transaction) REPORT

If the transmission was a sequential broadcast, a MULTI TX/RX (transaction) REPORT, similar to the one

below, will be printed.

27/12 2002 18:16 FAX 123 4567

CANON

001

********************************************

***

MULTI TX/RX REPORT

***

********************************************

TX/RX NO

0054

PGS.

TX/RX INCOMPLETE

TRANSACTION OK

_____

[

01] 905 795 1111

00] 2131 1250

Canon CANADA

Canon DEUTSCH.

Canon FRANCE

02] 1 49 39 25 25

ERROR INFORMATION

_____

RX (Reception) REPORT

The machine is factory-set not to print an RX (reception) REPORT even if an error occurs during reception.

To change this setting, → RX REPORT, p. 9-5.

If you set the machine to print a report, an RX REPORT, similar to the one below, will be printed.

27/12 2002 17:52 FAX 123 4567

CANON

001

***********************************

***

RX REPORT

***

***********************************

RECEPTION OK

TX/RX NO

5004 :COLOUR RX

905 795 1111

CONNECTION TEL

CONNECTION ID

ST. TIME

Canon CANADA

27/12 17:52

USAGE T

01’59

PGS.

RESULT

“COLOUR TX” INDICATES A COLOUR

RECEPTION

OK: RECEPTION SUCCESFULL

NG: SOME OR NO PAGES RECEIVED

NUMBER OF PAGES RECEIVED

RECEPTION DURATION

RECEPTION TIME

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Chapter 8

Troubleshooting

LCD Messages

The following messages are displayed in the LCD when the machine is performing a function or encounters

an error.

This section describes messages related to fax functions. For other messages, → Reference Guide.

• The error code appears in the ACTIVITY REPORT. (→ p. 7-2)

Message (Error Code)

Cause

Action

AUTO REDIAL

The machine is waiting to redial the other

Wait for the machine to automatically

party’s number because the line was busy or redial the number. If you want to cancel

the other party did not answer when you

tried to send the document.

automatic redialling, wait until the

machine starts dialling the number, press

Stop/Reset then . (→ p. 4-10)

BUSY/NO SIGNAL

The telephone number you dialled is busy.

The fax number dialled was incorrect.

Try sending the document at a later time.

(

018)

Check the fax number and dial again.

The other party’s fax machine is not

working.

Contact the other party and have them

check their fax machine.

The other party is not using a G3 machine.

Contact the other party and ask them to

send or receive the document using a G3

machine.

The touch tone/rotary pulse setting on your Set your machine to the setting that

machine is incorrect.

matches your telephone line. (→ p. 2-6)

The receiving fax machine did not answer

within 55 seconds (after all automatic

redialling attempts).

Contact the other party and have them

check their fax machine. You can try to

send the document using manual sending

via the handset (→ p. 4-8). For an

overseas call, add pauses to the

registered number. (→ p. 6-1)

CHANGE

PAPERSIZE:FAX

The paper size setting is set to a size other

than A4, letter, or legal.

Set the paper size setting to A4, letter, or

legal (→ Reference Guide). The received

fax will then be printed automatically.

The document is longer than 1 metre.

There is a document jam in the ADF.

Reduce the length of the document to

within 1 metre, and then re-send it.

DOC. TOO LONG ( 003)

Clear the document jam (→ Reference

Guide) and reload the document in the

ADF.

ECM RX

The machine is receiving a fax using Error

Correction Mode (ECM).

ECM receptions may take longer than

normal receptions. Turn off ECM if you

need to receive quickly, or if you know

your local lines are in good condition.

(→ ECM RX, p. 9-6)

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Message (Error Code)

Cause

Action

ECM TX

The machine is sending a fax using Error

Correction Mode (ECM).

ECM transmissions may take longer than

normal transmissions. Turn off ECM if

you need to transmit quickly, or if you

know your local lines are in good

condition. (→ ECM TX, p. 9-5)

MEMORY USED nn %

Shows the percentage of memory

currently in use.

If you need more space, wait for the

machine to send any faxes. Also, print or

delete any documents in memory you no

longer need. (→ pp. 4-14, 4-15)

The other party’s fax machine is out of

paper or its memory is full.

Contact the other party and have them

load paper in their fax machine or free up

space in their fax machine’s memory.

NO RX PAPER ( 012)

NO TEL # ( 022)

NOT AVAILABLE

The one-touch speed dialling button or

coded speed dialling code you entered has button or coded speed dialling code.

not been registered.

(→ pp. 3-2, 3-4)

In manual sending via the handset, you

entered a speed dialling number that is

assigned to a group.

Use regular dialling, or enter a one-touch

speed dialling button or coded speed

dialling code that only has one fax/

telephone number registered.

REC’D IN MEMORY

RECEIVED IN FILE

The machine received the fax in memory

because paper or ink ran out, or a paper

jam occurred.

Load paper in the multi-purpose tray

(→ Quick Start Guide), replace the Ink

Tank(s) (→ Reference Guide), or clear

the paper jam. (→ Reference Guide)

Your PC was off and a document was

received in the machine’s memory.

Upload the document to your PC, or print

the document. (→ pp. 4-14, 5-5)

On the Windows^®desktop, click Start

and point to Programs. On the Programs

menu, point to MultiPASS Suite, then

click MultiPASS Status Monitor.

The MultiPASS Status Monitor is not

running. (Windows 95/98/Me)

TRY AGAIN IN B&W

You tried sending a colour document to a

machine that does not support colour

faxing.

Try sending again in black & white

(→ p. 4-1). Alternatively, enable the

COLOUR DIRECT TX setting.

(→ p. 9-6)

(

085)

TX/RX CANCELLED

You pressed Stop/Reset to cancel the

transmission.

If required, try sending or receiving

again.

TX/RX NO. nnnn

When the machine sends or receives a fax, Write the number down if you will need it

it assigns it a unique identification number later.

(nnnn).

TX nnnn

The machine is sending a document and its The machine continues to send the

SCANNING P. nnn

MEMORY FULL

PLEASE WAIT

memory is full.

document as memory becomes available.

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Faxing Problems

■ Sending Problems

❚ You cannot send a fax.

The machine may not be set for the type of telephone line in use (pulse/tone).

• Make sure the machine is set for the correct telephone line type. (→ p. 2-6)

The document may not have been loaded.

• Remove the document, stack it if necessary, and place it on the platen glass or load it into the ADF correctly.

(→ Reference Guide)

• Make sure the feeder cover is closed.

The one-touch speed dialling button or coded speed dialling code you entered may not be registered for

the feature you want to use.

• Check the one-touch speed dialling button or coded speed dialling code and make sure it is registered

correctly. (→ Chapter 3)

You dialled or have been provided with an incorrect number.

• Dial the number again, or check that you have the correct number.

The other party’s fax machine may be out of paper.

• Call the other party and ask them to make sure paper is loaded in their fax machine.

You may have sent a document in colour to a fax machine that does not support colour faxing.

• If you attempt to send a colour document to a fax machine that does not support colour faxing, the document

will not be sent and the LCD will display TRY AGAIN IN B&W. Try sending again in black & white.

Alternatively, you can enable the COLOUR DIRECT TX setting (→ p. 9-6) that converts colour faxes to

black & white if the other party’s fax machine does not support colour faxing, thus enabling you to send

colour documents to any fax machine without an error occurring.

There may be other documents being sent from memory.

• Allow time for those documents to finish sending.

An error may have occurred during sending.

• Print an ACTIVITY REPORT and check for an error. (→ p. 7-2)

The telephone line may not be working properly.

• Make sure there is a dial tone when you press Hook or when you lift the handset of the telephone connected

to the machine. If there is no dial tone, contact your local telephone company.

The receiving fax machine may not be a G3 fax machine.

• Make sure the receiving fax machine is compatible with the machine (which is a G3 fax machine).

❚ Faxes sent from the machine are spotted or dirty.

The receiving fax machine may not be working properly.

• Check the machine by making a copy (→ Reference Guide). If the copy is clear, the problem may be in the

receiving fax machine. If the copy is spotted or dirty, clean the scanner components. (→ Reference Guide)

The document may not have been loaded.

• Remove the document, stack it if necessary, and place it on the platen glass or load it into the ADF correctly.

(→ Reference Guide)

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❚ Cannot send using Error Correction Mode (ECM).

The other party’s fax machine may not support ECM.

• If the other party’s fax machine does not support ECM, then the document is sent in normal mode without

error checking.

ECM may be disabled.

• Make sure ECM is on. (→ ECM TX, p. 9-5)

❚ Errors occur frequently while sending.

The telephone lines may be in poor condition, or you may have a bad connection.

• Lower the transmission speed. (→ TX START SPEED, p. 9-5)

■ Receiving Problems

❚ Cannot receive a fax automatically.

The machine may not be set to receive automatically.

• For the machine to receive faxes automatically, the receive mode must be set to FAX ONLY MODE, FAX/

TEL AUTO SW, or ANS.MACHINE MODE (→ Chapter 5). If you have set ANS.MACHINE MODE, confirm

that an answering machine is connected to the machine and that it is turned on with an outgoing message

properly recorded. (→ Quick Start Guide)

The machine’s memory is full.

• Print or delete any documents stored in memory (→ pp. 4-14, 4-15) to free up space in the machine’s

memory. Then ask the other party to resend the fax.

An error may have occurred during reception.

• Check the LCD for an error message. (→ p. 8-1)

• Print an ACTIVITY REPORT and check for an error. (→ p. 7-2)

The telephone line may not be connected properly.

• Make sure all line connections are secure. (→ Quick Start Guide)

❚ The machine does not switch automatically between telephone and fax reception.

The machine may not be set to switch automatically between telephone and fax reception.

• For the machine to switch automatically, the receive mode must be set to FAX⁄TEL AUTO SW or

ANS.MACHINE MODE (→ Chapter 5). If you have set ANS.MACHINE MODE, confirm that an answering

machine is connected to the machine and that it is turned on with an outgoing message properly recorded.

(→ Quick Start Guide)

An error may have occurred during reception.

• Check the LCD for an error message. (→ p. 8-1)

• Print an ACTIVITY REPORT and check for an error. (→ p. 7-2)

The sending fax machine cannot send the CNG signal that tells the machine that the incoming signal is

a fax.

• Some fax machines cannot send the CNG signal that tells your machine the incoming call is from a fax

machine. In such cases, you will have to receive the fax manually. (→ p. 5-4)

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❚ Cannot receive a document manually.

You may have disconnected the call by pressing Start or dialling the remote receiving ID after hanging

up the handset.

• Always press Start or dial the remote receiving ID before hanging up the handset. Otherwise you will

disconnect the call.

❚ Print quality is poor.

You may not be using the correct type of paper.

• Make sure you load paper that meets the paper requirements for the machine. (→ Reference Guide)

The printhead may need cleaning.

• Refer to the flow chart and clean the printhead if necessary. (→ Reference Guide)

The sending fax machine may not be functioning properly.

• The sending fax machine usually determines the fax’s quality. Call the sender and have them make sure the

top cover and scanning glass of their fax machine are clean.

Error Correction Mode (ECM) may be disabled.

• Make sure ECM is on. (→ ECM RX, p. 9-6)

❚ Faxes do not print.

The Printhead (Cartridge) or Ink Tanks may not be installed properly.

• Make sure the Printhead (Cartridge) and Ink Tanks are installed properly. (→ Reference Guide)

• Be sure to remove the orange protective cap from the Printhead (Cartridge) before you install it.

(→ Quick Start Guide)

The printhead may need cleaning.

• Refer to the flow chart and clean the printhead if necessary. (→ Reference Guide)

The Ink Tanks may need to be replaced.

• Determine if the problem is with the Ink Tanks, and replace if necessary. (→ Reference Guide)

❚ Faxed images are blotched or uneven.

The telephone lines may be in poor condition, or you may have a bad connection.

• Error Correction Mode (ECM) sending/receiving should eliminate such problems. However, if the telephone

lines are in poor condition, you may have to try again.

The sending fax machine may not be functioning properly.

• The sending fax machine usually determines the fax’s quality. Call the sender and have them make sure the

top cover and scanning glass of their fax machine are clean.

❚ Cannot receive using Error Correction Mode (ECM).

The other party’s fax machine may not support ECM.

• If the other party’s fax machine does not support ECM, then the document is received in normal mode

without error checking.

ECM may be disabled.

• Make sure ECM is on. (→ ECM RX, p. 9-6)

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❚ Errors occur frequently while receiving.

The telephone lines may be in poor condition, or you may have a bad connection.

• Lower the reception speed. (→ RX START SPEED, p. 9-7)

The sending fax machine may not be functioning properly.

• Call the sender and have them check that their fax machine is functioning properly.

Telephone Problems

❚ You cannot dial.

The telephone line may not be connected properly.

• Make sure all line connections are secure. (→ Quick Start Guide)

The power cord may not be plugged in securely.

• Check that the power cord is plugged securely into the machine and into the wall outlet, and that the power

is turned on (→ Quick Start Guide). If the machine is plugged into a power strip, make sure the power strip

is plugged in and turned on.

The machine may not be set for the type of telephone line in use (pulse/tone).

• Make sure the machine is set for the correct telephone line type. (→ p. 2-6)

❚ The telephone disconnects while you are talking.

The power cord may not be plugged in securely.

• Check that the power cord is plugged securely into the machine and into the wall outlet, and that the power

is turned on (→ Quick Start Guide). If the machine is plugged into a power strip, make sure the power strip

is plugged in and turned on.

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If a Power Cut Occurs

If power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data

settings and the speed dialling settings. However, any sent or received documents stored in memory will be

lost.

During a power cut, functions are limited as follows:

•

You cannot send, receive, or copy documents.

You can only use the machine to receive voice calls if you connected a telephone to your machine.

• You may not be able to make telephone calls depending on your telephone.

When power is restored to the machine, the machine will automatically print a list of documents that were

stored in memory at the time of the power cut.

27/12 2002 15:38 FAX 123 4567

CANON

001

********************************************

*** MEMORY CLEAR REPORT ***

********************************************

MEMORY FILES DELETED

TX/RX NO

0023

MODE

B’CAST

CONNECTION TEL/ID

PGS.

SET TIME

27/12 14:23

[

01] Canon CANADA

05] Canon OPTICS

32] Canon UK

0024

TRANSMIT

COL

27/12 14:28

• The MEMORY CLEAR REPORT is not printed if the paper size setting is set to a size other than A4, letter, or legal.

To change the paper size setting, → Reference Guide.

• If the ink in the Ink Tank is empty or there is no paper in the multi-purpose tray when power is restored, the LCD

displays CMYK INK EMPTY or LOAD PAPER. If this occurs, press Resume to return to standby mode. In these

cases, the MEMORY CLEAR REPORT will not be printed even after the Ink Tank is replaced or paper is loaded.

If You Cannot Solve the Problem

If you have a problem with your machine and you cannot solve it by referring to the information in this chapter

and in the Reference Guide, contact your local authorised Canon dealer or the Canon help line.

Canon’s support personnel are trained in the technical support of Canon’s products and should be able to help

you with your problem. The details on contacting your local authorised Canon dealer or the Canon help line,

→ Reference Guide.

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Chapter 9

Summary of Settings

Understanding the Menu System

The machine menu system allows you to customise the way your machine operates. It consists of various

menus, each containing settings that control different functions of your machine.

Available menus and the LCD display differ depending on the current mode (Copy, Fax, or Scan Mode). This

section explains the procedure to access the menus related only to Fax Mode.

Press Fax to select Fax Mode.

• For the menus related to all modes in common, and menus related only to Copy and Scan Modes, → Reference Guide.

• Before adjusting any settings, you may want to print the USER’S DATA LIST to check the current settings.

(→ p. 2-5)

■ Accessing the Menus

The following illustrates the menu items in hierarchical order.

To select the desired menu, complete the

procedure as shown on the left.

FAX ONLY MODE

MANUAL MODE

1.RECEIVE MODE

Press Menu to display the menus.

Use or to select the menu you

ANS. MACHINE MODE

FAX/TEL AUTO SW

2.MEMORY REFERENCE

1.DOC.MEMORY LIST

2.PRINT DOCUMENT

3.DELETE DOCUMENT

4.FILE PRINT

want to make a change to.

Press OK.

1.ACTIVITY REPORT

2.SPEED DIAL LIST

3.USER DATA LIST

4.DOC.MEMORY LIST

3.REPORTS/LISTS

Use or to select the sub menu you

want to make a change to.

Press OK.

4.TEL REGISTRATION*

1.1-TOUCH SPD DIAL

2.CODED SPEED DIAL

3.GROUP DIAL

• For details on sub menus, → p. 9-2.

• Press Stop/Reset to exit from menu

system.

5.FAX SETTINGS*

1.USER SETTINGS

2.REPORT SETTINGS

3.TX SETTINGS

For details on these menus, → following

pages.

For details on these menus and SPECIAL

COPY, → Reference Guide.

4.RX SETTINGS

6.PRINTER SETTINGS

7.SYSTEM SETTINGS

* If your machine is connected to a PC, you can access these settings using the MultiPASS Suite.

(→ MultiPASS Suite User’s Guide)

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■ Menus in FAX Mode

• The default settings and selectable settings vary depending on the current country selection. The values shown here

are average values. Print the USER’S DATA LIST to check the current settings. (→ p. 2-5)

RECEIVE MODE

Name

Description

Settings

FAX ONLY MODE

Switches the receive mode to FAX ONLY MODE.

(→ p. 5-1)

Switches the receive mode to MANUAL MODE.

(→ p. 5-1)

Switches the receive mode to ANS.MACHINE

MODE. (→ p. 5-1)

Switches the receive mode to FAX/TEL AUTO

SW. (→ p. 5-1)

MANUAL MODE

ANS.MACHINE MODE

FAX/TEL AUTO SW

MEMORY REFERENCE

Name

Description

Settings

1.DOC. MEMORY LIST

2.PRINT DOCUMENT

Prints the DOC. MEMORY LIST. (→ p. 4-13)

Selects a document in memory and prints the

document. (→ p. 4-14)

Selects a document in memory and deletes the

document. (→ p. 4-15)

Prints a document in memory instead of uploading

3.DELETE DOCUMENT

4.FILE PRINT

it to your PC. (→ p. 5-5)

REPORTS/LISTS

Name

Description

Settings

1. ACTIVITY REPORT

2. SPEED DIAL LIST

Prints the ACTIVITY REPORT. (→ p. 7-2)

Print the lists of fax/telephone numbers registered

for speed dialing (→ p. 3-9)

1. 1-TOUCH LIST

SORTED OUTPUT

Prints the 1-TOUCH SPD DIAL LIST. (→ p. 3-9)

Selects the order you want the destinations to be

printed.

YES

YES: Prints the list in alphabetical order.

NO: Prints the list in button order.

9-2

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Name

Description

Settings

2. CODED DIAL LIST Prints the CODED SPEED DIAL LIST.

(→ p. 3-9)

SORTED OUTPUT

Selects the order you want the destinations to be

printed.

YES

YES: Prints the list in alphabetical order.

NO: Prints the list in button order.

3. GROUP DIAL LIST Prints the GROUP DIAL LIST. (→ p. 3-9)

3. USER DATA LIST

Prints the USER’S DATA LIST. (→ p. 2-5)

Prints the DOC. MEMORY LIST. (→ p. 4-13)

4. DOC. MEMORY LIST

TEL REGISTRATION

Name

Description

Settings

1.1-TOUCH SPD DIAL

Registers information on One-Touch Speed

Dialling. (→ p. 3-2)

2.CODED SPEED DIAL

3.GROUP DIAL

Registers information on Coded Speed Dialling.

(→ p. 3-4)

Registers information on Group Dialling.

(→ p. 3-7)

FAX SETTINGS

Name

1. USER SETTINGS

1. DATE & TIME

2. DATE SETUP

Description

Settings

Sets the current date and time. (→ p. 2-4)

Selects the date format displayed in the LCD and DD/MM YYYY

printed on the faxes you send.

YYYY MM/DD

MM/DD/YYYY

3. UNIT TELEPHONE # Enters the fax/telephone number you want to

appear at the top of each fax page you send.

(→ p. 2-4)

4. UNIT NAME

Enters the name or company name you want to

appear at the top of each fax page you send.

(→ p. 2-4)

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Name

Description

Settings

5. TX TERMINAL ID

Enables/disables printing of the sender

information (→ p. 2-3)

OFF

1. TTI POSITION

Selects the position of the identification header

(outside or inside the image area).*

OUTSIDE IMAGE

INSIDE IMAGE

2. TELEPHONE #

MARK

Selects the prefix for the identification header

number. (→ p. 2-3)

FAX

TEL

6. OFFHOOK ALARM

Enables/disables the off hook alarm that alerts

you when the handset is not seated properly in its OFF

cradle.

7. VOLUME CONTROL

Sets the volume of the machine sounds.

1. CALLING

VOLUME

When the machine is set to FAX/TEL AUTO

SW, selects the ring volume when the machine

detects a voice call.

1/2/3

2. LINE MONITOR

VOL

Selects the line monitor volume (sound during

dialling and on hook)

0 (off)/

1/2/3

8. RX CALL LEVEL

9. TEL LINE TYPE

10. R-KEY SETTING

When the machine is set to FAX/TEL AUTO

SW, selects the tone of incoming calls.

HIGH

STANDARD

Selects the dialling method the machine uses for TOUCH TONE

your telephone line type. (→ p. 2-6)

Enables dialling through a switchboard. If you

select PBX, you can select additional sub-

settings. (→ p. 2-6)

ROTARY PULSE

PSTN

PBX

2. REPORT SETTINGS

1. TX REPORT

Enables/disables automatic printing of a

transmission report. (→ p. 7-3)

PRINT ERROR ONLY:

Prints a report only when a transmission error

occurs.

PRINT ERROR

ONLY

OUTPUT YES

OUTPUT NO

OUTPUT YES:

Prints a report every time you send a document.

OUTPUT NO:

No report is printed.

PRINT WITH IMAGE If you select PRINT ERROR ONLY or OUTPUT ON

YES above, enables/disables printing of the first OFF

page of the fax under the report (black & white

faxes only).

* Can only be adjusted for black & white transmissions. For colour transmissions, the TTI information is

positioned inside the image area.

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Name

Description

Settings

2. RX REPORT

Enables/disables automatic printing of a reception OUTPUT NO

report. (→ p. 7-4)

OUTPUT NO:

PRINT ERROR

ONLY

No report is printed.

OUTPUT YES

PRINT ERROR ONLY:

Prints a report only when a reception error occurs.

OUTPUT YES:

Prints a report every time you receive a document.

3. ACTIVITY REPORT Enables/disables automatic printing of an

AUTO PRINT ON

ACTIVITY REPORT after every 20 transactions. AUTO PRINT OFF

(→ p. 7-2)

3. TX SETTINGS

1. ECM TX

Enable/disables Error Correction Mode (ECM)

during transmission.

OFF

2. MID PAUSE SET

Selects the length of the pause entered when you

2 SEC

press Redial/Pause.

(1 to 15)

3. AUTO REDIAL

Enables/disables automatic redialling if the other

party’s line is busy on the first attempt. (→ p. 4-10) OFF

1. REDIAL TIMES Selects the number of redial attempts. 2 TIMES

(1 to 10)

Selects the period of time between redial attempts. 2 MIN.

2. REDIAL

INTERVAL

(1 to 99)

4. TIME OUT

Enbles/disables automatic scanning of documents

after entering a fax number using speed dialling or OFF

redialling.

ON:

Scanning begins automatically five seconds after

entering the fax number (10 seconds if sending to

multiple destinations).

OFF:

Scanning does not start automatically. (You need to

press Start to begin scanning.)

5. TX START SPEED

Selects the speed at which the machine start

transmitting.

33600bps

14400bps

9600bps

7200bps

4800bps

2400bps

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Name

Description

Settings

6. COLOUR DIRECT

Enables/disables sending of colour documents from OFF

the ADF to fax machines that do not have colour

faxing capability. (→ p. 4-1)

OFF:

Colour documents cannot be sent to fax machines

that do not support colour faxing.

ON:

Colour documents can be sent to fax machines that

do not support colour faxing. (The document is

converted to black & white.)

4. RX SETTINGS

1. ECM RX

Enables/disables Error Correction Mode (ECM)

during reception.

OFF

2. FAX/TEL AUTO SW When the machine is set to FAX/TEL AUTO SW,

you can set its details. (→ p. 5-2)

1. RING START

TIME

Selects the time the machine takes to check whether 8 SEC

a call is from a fax machine or a telephone. (0 to 30)

2. F/T RING TIME Selects the length of time the machine rings when 22 SEC

the call is a voice call.

(10 to 60)

3. DEFAULT

ACTION

Sets whether the machine switches to receive mode RECEIVE

after the ring time set in F/T RING TIME has

DISCONNECT

elapsed.

3. INCOMING RING

RING COUNT

When the machine is set to FAX ONLY MODE or OFF

FAX/TEL AUTO SW enables/disables ringing

when the machine receives a call.*

Selects the number of incoming rings before the

machine begins receiving.

2 TIMES

(1 to 99)

4. MAN/AUTO SWITCH When the machine is set to MANUAL MODE,

determines if the machine switches to fax receive

mode after it rings for a specified time.

OFF

F/T RING TIME

If you select ON above, selects the length of time the 15 SEC

machine rings before switching to fax receive

mode.

(1 to 99)

* Even if you have set INCOMING RING to ON, ringing will only occur if you have connected a telephone

to your machine.

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Name

Description

Settings

5. REMOTE RX

Enables/disables remote receiving. (→ p. 5-4)

OFF

REMOTE RX ID

If you selects ON above, selects the remote

receiving ID.

(00 to 99)

6. RX REDUCTION

Enables/disables reduction of faxes to fit on the

paper loaded in the multi-purpose tray.

OFF

REDUCE DIMENSION Selects the direction of the reduction.

VERTICAL ONLY

HORIZ &

VERTICAL

7. RX START SPEED

Selects the speed at which the machine starts

receiving.

33600bps

14400bps

9600bps

7200bps

4800bps

2400bps

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Appendix

Specifications

Specifications are subject to change without notice

■ Fax Resolution

• Black & White:

■ Facsimile

B&W STANDARD: 8 pels/mm

3.85 lines/mm

■ Applicable Line

B&W FINE: 8 pels/mm × 7.7 lines/mm

B&W PHOTO: 8 pels/mm × 7.7 lines/mm

• Colour:

Public Switched Telephone Network (PSTN)

■ Compatibility

COLOUR STANDARD: 200 × 200 dpi

COLOUR FINE: 200 × 200 dpi

■ Data Compressing System

MH, MR, MMR, JBIG, JPEG

■ Dialling

• Automatic dialling

■ Error Correction Mode

ITU-T ECM

One-touch speed dialling (9 destinations)

Coded speed dialling (100 destinations)

Group dialling (Max. 108 destinations)

• Regular dialling (with numeric buttons)

• Automatic redialling

■ Modem Speed

33600/14400/9600/7200/4800/2400 bps

Automatic fallback

• Manual redialling (with Redial/Pause button)

■ Transmission Speed

■ Networking

• Sequential broadcast (Max. 110 destinations)

• Automatic reception

• Black & White: Approx. 3 seconds/page* at

33.6 Kbps, ECM-MMR, transmitting from

memory

• Automatic Fax/Tel switchover

• Remote reception by telephone (Default ID:

25)

• Non-ring reception

• Polling reception

• ECM deactivation

• ACTIVITY REPORT (after every 20

transactions)

• Non-delivery report

• TTI (Transmit Terminal Identification)

* Based on Canon FAX Standard Chart No. 1,

standard mode.

• Colour: Approx. 1 minute/page* at 33.6

Kbps, ECM-JPEG, transmitting from memory

* Based on Canon COLOUR FAX TEST

SHEET.

■ Scanning Image Processing

UHQ™ (Ultra High Quality) image

enhancement

■ Transmission/Reception Memory

• Transmission: 250 pages*

• Reception: 270 pages*

* Based on Canon FAX Standard Chart No. 1,

standard mode.

■ Telephone

■ Connection

Telephone/answering machine (CNG detecting

signal)/data modem

■ Fax Scanning Speed

Approx. 5.3 seconds/page*

* Based on Canon FAX Standard Chart No. 1,

standard mode.

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Index

(-) button.........................................................1-1

(+) (Menu) button...........................................1-1

1-TOUCH LIST setting......................................9-2

1-TOUCH SPD DIAL LIST

CALLING VOLUME setting ............................ 9-4

Cancelling

automatic redialling ..................................... 4-10

manual redialling ......................................... 4-10

polling receiving............................................ 5-6

receiving ........................................................ 5-6

restriction....................................................... 6-3

sending........................................................... 4-9

CHANGE PAPERSIZE:FAX message ............. 8-1

Coded Dial button.............................................. 1-2

CODED DIAL LIST setting.............................. 9-3

CODED SPEED DIAL LIST

description ..................................................... 7-1

printing........................................................... 3-9

sample.......................................................... 3-10

CODED SPEED DIAL setting .......................... 9-3

Coded speed dialling

description ......................................................7-1

printing ...........................................................3-9

sample.............................................................3-9

1-TOUCH SPD DIAL setting.............................9-3

Accessing menus ................................................9-1

ACTIVITY REPORT

description ......................................................7-1

printing ...........................................................7-2

sample.............................................................7-2

setting ..................................................... 9-2, 9-5

Alarm light..........................................................1-1

ANS.MACHINE MODE

changing, deleting.......................................... 3-5

description ..................................................... 3-1

registering ...................................................... 3-4

using............................................................... 4-4

Colour/B&W button .......................................... 1-1

COLOUR DIRECT TX setting.......................... 9-6

Colour sending

notice for........................................................ 4-1

setting............................................................. 4-1

setting resolution............................................ 4-2

Contrast

description ......................................................5-1

setting .............................................................9-2

AUTO REDIAL

message ..........................................................8-1

setting .............................................................9-5

Automatic redialling

cancelling......................................................4-10

description ....................................................4-10

Black & white sending

button............................................................. 1-1

setting scanning ............................................. 4-2

Conventions, type ..................................................v

Customer support............................................... 1-1

setting .............................................................4-1

setting resolution ............................................4-2

Broadcasting, sequential...................................4-11

BUSY⁄NO SIGNAL message.............................8-1

Buttons (See also individual button names)

numeric...........................................................1-1

one-touch speed dial.......................................1-2

D.T. button......................................................... 1-2

Date, entering..................................................... 2-4

DATE & TIME setting ...................................... 9-3

DATE SETUP setting........................................ 9-3

DEFAULT ACTION setting ............................. 9-6

Delayed sending............................................... 4-13

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DELETE DOCUMENT setting..........................9-2

Deleting document from memory.....................4-15

Dial tone, confirming..........................................6-2

Dialling

coded speed .....................................3-1, 3-4, 4-4

group................................................3-1, 3-7, 4-5

methods ..........................................................4-3

one-touch speed...............................3-1, 3-2, 4-4

overseas number.............................................6-1

PC...................................................................4-5

regular.............................................................4-3

speed (See Speed dialling)

GROUP DIAL LIST

description ..................................................... 7-1

printing........................................................... 3-9

sample.......................................................... 3-10

setting............................................................. 9-3

GROUP DIAL setting........................................ 9-3

Group dialling

creating groups .............................................. 3-7

description ..................................................... 3-1

using............................................................... 4-5

switching temporarily to tone.........................6-2

through switchboard.......................................2-6

with pauses .....................................................6-1

DOC. MEMORY LIST

Hook button ....................................................... 1-2

HORIZ & VERTICAL setting........................... 9-7

description ......................................................7-1

printing .........................................................4-13

sample...........................................................4-13

setting ..................................................... 9-2, 9-3

DOC. TOO LONG message...............................8-1

Document

Image Quality button ......................................... 1-1

In Use/Memory light.......................................... 1-1

INCOMING RING setting................................. 9-6

INSIDE IMAGE setting..................................... 9-4

checking details............................................4-15

deleting from memory..................................4-15

in memory.....................................................4-13

printing document in memory......................4-14

printing list of documents in memory ..........4-13

LCD ................................................................... 1-1

messages (See also individual message names) 8-1

Letters, entering ................................................. 2-2

LINE MONITOR VOL setting.......................... 9-4

List (See individual list names)

ECM RX

message ..........................................................8-1

setting .............................................................9-6

ECM TX

MAN/AUTO SWITCH setting.......................... 9-6

MANUAL MODE

description ..................................................... 5-1

receiving in .................................................... 5-4

setting............................................................. 9-2

Manual redialling............................................. 4-10

cancelling..................................................... 4-10

Manual sending via the handset......................... 4-8

cancelling....................................................... 4-9

Memory

deleting document from............................... 4-15

documents in................................................ 4-13

printing document in.................................... 4-14

printing list of documents in........................ 4-13

receiving when problem occurs..................... 5-6

sending (See Memory sending)

message ..........................................................8-2

setting .............................................................9-5

ERROR TX REPORT, sample...........................7-3

F/T RING TIME setting .....................................9-6

Fax

button..............................................................1-1

Mode...............................................................1-2

FAX ONLY MODE

description ......................................................5-1

setting .............................................................9-2

FAX SETTINGS menu .............................. 9-1, 9-3

FAX/TEL AUTO SW

description ......................................................5-1

setting ..................................................... 9-2, 9-6

setting options for...........................................5-2

FILE PRINT setting............................................9-2

MEMORY CLEAR REPORT

description ..................................................... 7-1

sample............................................................ 8-7

MEMORY REFERENCE menu................. 9-1, 9-2

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Memory sending

cancelling........................................................4-9

using ADF ......................................................4-6

using platen glass............................................4-7

MEMORY USED nn % message.......................8-2

button..............................................................1-1

system, understanding ....................................9-1

Menus (See also individual menu names)

accessing.........................................................9-1

Messages, LCD (See also individual message

names..................................................................8-1

MID PAUSE SET setting...................................9-5

Mistake, correcting .............................................2-2

MULTI TX⁄RX (Transaction) REPORT ............7-4

MultiPASS Suite

Paper Select button ............................................ 1-1

Pauses, dialling with .......................................... 6-1

dialling........................................................... 4-5

when off......................................................... 5-5

Polling

button............................................................. 1-2

receiving ........................................................ 5-5

Power cut ........................................................... 8-7

DOCUMENT setting..................................... 9-2

WITH IMAGE setting................................... 9-4

Printing

1-TOUCH SPD DIAL LIST.......................... 3-9

ACTIVITY REPORT.................................... 7-2

CODED SPEED DIAL LIST ........................ 3-9

DOC. MEMORY LIST ............................... 4-13

document in memory................................... 4-14

GROUP DIAL LIST...................................... 3-9

list of documents in memory ....................... 4-13

list of information in machine ....................... 2-5

speed dialling lists ......................................... 3-9

USER’S DATA LIST.................................... 2-5

Problems

receiving faxes to............................................5-5

registering information via.............................2-1

Software User’s Guide .......................................i

RX PAPER message ......................................8-2

TEL message ..............................................8-2

NOT AVAILABLE message..............................8-2

Numbers, entering ..............................................2-2

Numeric buttons .................................................1-1

cannot solve ................................................... 8-7

receiving ........................................................ 8-4

receiving in memory when ............................ 5-6

sending........................................................... 8-3

telephone........................................................ 8-6

OFFHOOK ALARM setting ..............................9-4

OK button ...........................................................1-1

ON/OFF button...................................................1-1

One-touch speed dial buttons .............................1-2

One-touch speed dialling

Quality, adjusting............................................... 4-1

changing, deleting ..........................................3-3

description ......................................................3-1

registering.......................................................3-2

using ...............................................................4-4

Operation panel...................................................1-1

registering information via.............................2-1

OUTSIDE IMAGE setting .................................9-4

Overseas number, dialling..................................6-1

R button.............................................................. 1-2

R-KEY SETTING.............................................. 9-4

REC’D IN MEMORY message......................... 8-2

RECEIVE MODE menu............................. 9-1, 9-2

RECEIVED IN FILE message .......................... 8-2

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Receiving (See also individual receive modes)

cancelling........................................................5-6

in memory when problem occurs...................5-6

manually.........................................................5-4

methods ..........................................................5-1

polling.............................................................5-5

problems.........................................................8-4

to MultiPASS Suite ........................................5-5

when PC off....................................................5-5

while performing other tasks..........................5-6

REDIAL

INTERVAL setting ........................................9-5

TIMES setting ................................................9-5

Redial/Pause button ............................................1-2

Redialling

automatic ......................................................4-10

manual ..........................................................4-10

REDUCE DIMENSION setting.........................9-7

Registering

coded speed dialling.......................................3-4

machine name.................................................2-4

machine number .............................................2-4

methods ..........................................................2-1

one-touch speed dialling.................................3-2

sender information..........................................2-3

via MultiPASS Suite ......................................2-1

via operation panel .........................................2-1

Regular dialling ..................................................4-3

REMOTE

RX ID setting..................................................9-7

RX setting.......................................................9-7

Report (See individual report names)

REPORT SETTINGS sub menu.........................9-4

REPORTS/LISTS menu............................. 9-1, 9-2

Resolution, setting scanning...............................4-2

Restricting use of machine .................................6-3

Resume button....................................................1-1

RING

Scanning

contrast, setting.............................................. 4-2

resolution, setting........................................... 4-2

Sender information

description ..................................................... 2-3

printing list to check ...................................... 2-5

registering ...................................................... 2-3

Sending

cancelling....................................................... 4-9

delayed......................................................... 4-13

manual via handset ........................................ 4-8

memory.......................................................... 4-6

methods.......................................................... 4-6

preparing for .................................................. 4-1

problems ........................................................ 8-3

sequential broadcasting................................ 4-11

setting for black & white ............................... 4-1

setting for colour............................................ 4-1

setting scanning contrast................................ 4-2

setting scanning resolution ............................ 4-2

timer (See Delayed sending)

to more than one destination........................ 4-11

using coded speed dialling............................. 4-4

using group dialling....................................... 4-5

using one-touch speed dialling ...................... 4-4

Sequential broadcasting ................................... 4-11

Settings, list of ................................................... 9-2

Software, MultiPASS Suite User's Guide...............i

SORTED OUTPUT setting ........................ 9-2, 9-3

Special dialling .................................................. 6-1

SPEED DIAL LIST setting................................ 9-2

Speed dialling

coded................................................3-1, 3-4, 4-4

description ..................................................... 3-1

group dialling...................................3-1, 3-7, 4-5

lists................................................................. 3-9

methods.......................................................... 3-1

one-touch .........................................3-1, 3-2, 4-4

Standby display, fax mode................................. 1-2

Start button......................................................... 1-1

Stop/Reset button............................................... 1-1

Support, customer .............................................. 1-1

Symbols, entering .............................................. 2-2

COUNT setting...............................................9-6

START TIME setting.....................................9-6

ROTARY PULSE setting...................................9-4

(Reception) REPORT.....................................7-4

CALL LEVEL setting ....................................9-4

REDUCTION setting .....................................9-7

REPORT setting.............................................9-5

SETTINGS sub menu.....................................9-6

START SPEED setting ..................................9-7

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T ( ) button .......................................................1-1

TEL

LINE TYPE setting ........................................9-4

REGISTRATION menu......................... 9-1, 9-3

Telephone

line, setting type .............................................2-6

problems.........................................................8-6

TELEPHONE MARK setting.........................9-4

Time, entering.....................................................2-4

TIME OUT setting..............................................9-5

Timer sending (See Delayed sending)

Tone dialling, switching to.................................6-2

TOUCH TONE setting.......................................9-4

TRY AGAIN IN B&W message........................8-2

TTI POSITION setting.......................................9-4

(Transmission) REPORT ...............................7-3

nnnn, SCANNING P. nnn, MEMORY FULL,

PLEASE WAIT message ...............................8-2

REPORT setting.............................................9-4

SETTINGS sub menu.....................................9-5

START SPEED setting ..................................9-5

TERMINAL ID setting ..................................9-4

TX/RX

CANCELLED message..................................8-2

NO. nnnn message..........................................8-2

Type conventions, this guide.................................v

UNIT

NAME setting.................................................9-3

TELEPHONE setting..................................9-3

USER

DATA LIST setting........................................9-3

SETTINGS sub menu.....................................9-3

USER’S DATA LIST

description ......................................................7-1

printing ...........................................................2-5

sample.............................................................2-5

VERTICAL ONLY setting.................................9-7

Volume

CALLING VOLUME setting.........................9-4

LINE MONITOR VOL setting ......................9-4

RX CALL LEVEL setting..............................9-4

VOLUME CONTROL setting .......................9-4

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