Canon Fax Machine L240 User Manual
FAX L240/L290  
User’s Guide  
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Super G3 is a phrase used to describe the new generation of  
fax units that use ITU-T V.34 standard 33.6 Kbps* modems.  
Super G3 High Speed Fax units allow transmission time of  
approximately three seconds* per page which results in  
reduced telephone line charges.  
*
Approximately three seconds per page document transmission time based on Canon FAX  
Standard Chart No. 1 (Standard Mode) at 33.6 Kbps modem speed. The Public Switched  
Telephone Network (PSTN) currently supports 28.8 Kbps modem speeds or lower, depending  
on telephone line conditions.  
Laser Safety Information  
Laser radiation could be hazardous to the human body. For this reason, laser radiation  
emitted inside this unit is hermetically sealed within the protective housing and  
external cover. No radiation can leak from the machine in the normal operation of the  
product by the user.  
This fax is classified as a Class 1 Laser Product under EN 60825-1: 1994.  
■ 200-240 V model  
The label shown below is attached to the laser scan unit on the fax.  
This fax has been classified under EN60825-1: 1994 and conforms to the following  
classes:  
CLASS 1 LASER PRODUCT  
LASER KLASSE 1  
APPAREIL A RAYONNEMENT LASER DE CLASSE 1  
APPARECCHIO LASER DI CLASSE 1  
PRODUCTO LASER DE CLASE 1  
APARELHO A LASER DE CLASSE 1  
Performance of procedures other than those specified in this guide may result in  
hazardous radiation exposure.  
Caution  
Preface  
iii  
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Contents  
Chapter 1: Introduction  
Type Conventions Used in This Guide.............................................................  
Customer Support .............................................................................................  
Important Safety Instructions............................................................................  
1-2  
1-3  
1-4  
Chapter 2: Setting Up  
Unpacking the FAX..........................................................................................  
Removing Shipping Materials.....................................................................  
Assembling the FAX ........................................................................................  
Making Connections.........................................................................................  
Connecting the Telephone Line Cord and External Devices......................  
Connecting the Power Cord ........................................................................  
Setting the Language and Country....................................................................  
2-2  
2-4  
2-5  
2-6  
2-6  
2-8  
2-9  
Main Components of the FAX.......................................................................... 2-11  
Operation Panel........................................................................................... 2-12  
Special Function Buttons....................................................................... 2-12  
Installing the Toner Cartridge........................................................................... 2-13  
Loading Paper................................................................................................... 2-16  
Testing the FAX................................................................................................ 2-18  
Chapter 3: Registering Information  
Guidelines for Entering Numbers, Letters, and Symbols .................................  
3-2  
3-4  
3-5  
3-5  
3-6  
3-6  
3-8  
3-9  
3-9  
Correcting a Mistake...................................................................................  
Registering Sender Information........................................................................  
What is Sender Information? ......................................................................  
Entering the Date and Time ........................................................................  
Registering Your FAX Number and Name.................................................  
Setting the Telephone Line Type......................................................................  
Dialling Through a Switchboard.......................................................................  
Registering the R Button.............................................................................  
Setting the Summer Time ................................................................................. 3-11  
Chapter 4: Document Handling  
Document Requirements...................................................................................  
4-2  
4-2  
4-3  
4-4  
Scanned Area of a Document......................................................................  
Loading Documents..........................................................................................  
Adding Pages to the Document in the ADF................................................  
iv  
Preface  
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Chapter 5: Paper Handling  
Paper Requirements ..........................................................................................  
5-2  
5-3  
5-3  
5-3  
5-4  
5-7  
5-9  
Printable Area..............................................................................................  
Selecting Paper for Your FAX..........................................................................  
Loading Paper ...................................................................................................  
Selecting Face-Up or Face-Down Paper Delivery............................................  
Changing the Paper Size Setting.......................................................................  
Adjusting the Toner Saver Setting ....................................................................  
Chapter 6: Speed Dialling  
What is Speed Dialling?....................................................................................  
Speed Dialling Methods ..............................................................................  
Registering One-Touch Speed Dialling ............................................................  
Registering Coded Speed Dialling....................................................................  
6-2  
6-2  
6-3  
6-8  
Registering Group Dialling............................................................................... 6-13  
Using Speed Dialling ........................................................................................ 6-16  
Sending a Document With Speed Dialling.................................................. 6-16  
Making a Telephone Call With Speed Dialling .......................................... 6-17  
Printing Speed Dialling Lists ............................................................................ 6-18  
Chapter 7: Sending Faxes  
Preparing to Send a Fax ....................................................................................  
7-2  
7-2  
7-2  
7-3  
7-4  
7-5  
7-5  
7-6  
7-8  
7-9  
7-9  
7-9  
7-9  
7-9  
7-9  
Documents You Can Fax ............................................................................  
Setting the Scanning Resolution..................................................................  
Setting the Scanning Contrast .....................................................................  
Dialling Methods.........................................................................................  
Sending Methods...............................................................................................  
Memory Sending .........................................................................................  
Manual Sending Via the Handset................................................................  
Cancelling Sending ...........................................................................................  
Redialling When the Line is Busy ....................................................................  
Manual Redialling .......................................................................................  
Cancelling Manual Redialling ...............................................................  
Automatic Redialling ..................................................................................  
What is Automatic Redialling?..............................................................  
Cancelling Automatic Redialling ..........................................................  
Setting the Options for Automatic Redialling ....................................... 7-10  
Sending the Same Document to Several Fax Numbers  
(Sequential Broadcasting) .............................................................................. 7-12  
Delayed Sending ............................................................................................... 7-14  
Scanning a Document into Memory for Delayed Sending.......................... 7-14  
Printing a Document Set for Delayed Sending ........................................... 7-16  
Deleting a Document Set for Delayed Sending........................................... 7-17  
Preface  
v
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Chapter 8: Receiving Faxes  
Receiving Methods ...........................................................................................  
8-2  
8-3  
8-3  
Receiving Faxes Automatically: FAX ONLY MODE ...............................  
Setting FAX ONLY MODE..................................................................  
Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode 8-5  
Setting Fax/Tel Mode............................................................................  
Setting the Options for Fax/Tel Mode...................................................  
Receiving Faxes Manually: MANUAL MODE .........................................  
Setting MANUAL MODE ....................................................................  
Receiving a Fax Manually.....................................................................  
8-5  
8-6  
8-8  
8-8  
8-8  
Receiving With an Answering Machine: ANS.MACHINE MODE........... 8-10  
Setting ANS.MACHINE MODE .......................................................... 8-10  
Using the FAX With an Answering Machine ....................................... 8-10  
Receiving While Performing Other Tasks........................................................ 8-11  
Receiving Faxes in Memory When a Problem Occurs..................................... 8-11  
Cancelling Receiving........................................................................................ 8-11  
Chapter 9: Special Features  
Special Dialling.................................................................................................  
9-2  
9-2  
9-3  
9-4  
9-4  
9-5  
9-5  
9-6  
9-7  
9-9  
Entering Pauses in a Fax/Telephone Number .............................................  
Switching Temporarily to Tone Dialling ....................................................  
Confirming a Dial Tone ..............................................................................  
Dialling Through a Switchboard.................................................................  
Documents Stored in Memory..........................................................................  
Printing a List of Documents Stored in Memory........................................  
Printing a Document Stored in Memory .....................................................  
Sending a Document Stored in Memory.....................................................  
Deleting a Document Stored in Memory ....................................................  
Polling............................................................................................................... 9-10  
What is Polling? .......................................................................................... 9-10  
Polling Receiving........................................................................................ 9-10  
Polling Another Fax Machine ............................................................... 9-10  
Cancelling Polling Receiving................................................................ 9-12  
Polling Sending ........................................................................................... 9-12  
Setting Up the Polling Box.................................................................... 9-12  
Scanning a Document into the Polling Box .......................................... 9-15  
Changing or Deleting the Polling Box Settings .................................... 9-15  
Restricting Use of Your FAX ........................................................................... 9-17  
Enabling Restriction of Your FAX ............................................................. 9-17  
Cancelling Restriction of Your FAX .......................................................... 9-18  
Restricting Reception........................................................................................ 9-20  
vi  
Preface  
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Chapter 10: Copying  
Documents You Can Copy ............................................................................... 10-2  
Making Copies .................................................................................................. 10-2  
Making a Quick Single Copy............................................................................ 10-3  
Chapter 11: Reports and Lists  
Summary of Reports and Lists.......................................................................... 11-2  
ACTIVITY REPORT ....................................................................................... 11-3  
TX (Transmission) REPORT............................................................................ 11-4  
MULTI TX/RX (Transaction) REPORT .................................................... 11-5  
RX (Reception) REPORT................................................................................. 11-5  
Chapter 12: Maintenance  
Periodic Cleaning.............................................................................................. 12-2  
Cleaning the FAX’s Exterior....................................................................... 12-2  
Cleaning the FAX’s Interior........................................................................ 12-3  
Cleaning the Scanner Components.............................................................. 12-5  
Replacing the Toner Cartridge.......................................................................... 12-7  
Chapter 13: Troubleshooting  
Clearing Jams.................................................................................................... 13-2  
Jams in the ADF.......................................................................................... 13-2  
Paper Jams................................................................................................... 13-3  
Jams in the Paper Delivery Slots ........................................................... 13-3  
Jams Inside the Unit............................................................................... 13-3  
LCD Messages .................................................................................................. 13-8  
Paper Feeding Problems.................................................................................... 13-13  
Faxing Problems ............................................................................................... 13-13  
Sending Problems........................................................................................ 13-13  
Receiving Problems..................................................................................... 13-15  
Copying Problems............................................................................................. 13-17  
Telephone Problems.......................................................................................... 13-18  
Printing Problems.............................................................................................. 13-18  
General Problems.............................................................................................. 13-20  
If You Cannot Solve a Problem ........................................................................ 13-21  
If a Power Cut Occurs....................................................................................... 13-22  
Preface  
vii  
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Chapter 14: Summary of Settings  
Understanding the Menu System...................................................................... 14-2  
Printing a List to Check the Current Settings.............................................. 14-2  
Accessing the Menus................................................................................... 14-3  
USER SETTINGS Menu.................................................................................. 14-4  
REPORT SETTINGS Menu............................................................................. 14-5  
TX (Transmission) SETTINGS Menu.............................................................. 14-6  
RX (Reception) SETTINGS Menu................................................................... 14-7  
PRINTER SETTINGS Menu............................................................................ 14-8  
POLLING BOX Menu...................................................................................... 14-9  
SYSTEM SETTINGS Menu ............................................................................ 14-10  
Appendix A: Specifications  
General Specifications ...................................................................................... A-2  
Facsimile........................................................................................................... A-2  
Copier................................................................................................................ A-3  
Telephone.......................................................................................................... A-3  
Printer................................................................................................................ A-3  
Appendix B: FAX-L290 Instructions  
Introduction....................................................................................................... B-2  
Differences Between the FAX-L290 and FAX-L240....................................... B-2  
Using Your Documentation.............................................................................. B-2  
Unpacking the FAX-L290 ................................................................................ B-2  
Connecting the FAX-L290 to Your PC ............................................................ B-3  
Print Media Requirements ................................................................................ B-4  
Printable Area.............................................................................................. B-4  
Selecting Print Media........................................................................................ B-5  
Loading Envelopes ........................................................................................... B-6  
Loading Transparencies.................................................................................... B-7  
Appendix C: Options  
Optional Handset .............................................................................................. C-2  
Package Contents ........................................................................................ C-2  
Attaching the Handset to Your FAX........................................................... C-3  
Maintaining Your Handset.......................................................................... C-4  
Index .......................................................................................................................................  
I-1  
viii  
Preface  
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Chapter 1  
Introduction  
❏
❏
❏
Type Conventions Used in This Guide......................................................  
1-2  
1-3  
1-4  
Customer Support ......................................................................................  
Important Safety Instructions.....................................................................  
Chapter 1  
Introduction  
1-1  
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Type Conventions Used in This Guide  
Please read the list below of symbols, terms, and abbreviations used in this guide.  
Cautions tell you how to avoid actions that could injure you or damage your FAX. In  
order to use your unit safely, always observe these cautions.  
Caution  
Notes provide advice on using your FAX more effectively, describe operating restrictions,  
and tell you how to avoid minor difficulties. Reading these is recommended to make the  
most of your unit and its functions.  
Note  
(
p. n-nn)  
A number preceded by an arrow and enclosed in parenthesis references  
a page number (p.) or page numbers (pp.) that contain more  
information on the topic of the previous sentence.  
default  
A setting that remains in effect unless you change it.  
document or fax  
menu  
The original sheet(s) of paper you send or receive with your FAX.  
A list of settings from which you select an item to set up or change. A  
menu has a title which appears in the LCD.  
TX/RX NO.  
Transaction number. When you send or receive a document, your FAX  
automatically assigns the document a unique transaction number. A  
transaction number is a four-digit number that will help you keep track  
of documents you send and receive.  
TX  
Denotes Sending.  
RX  
Denotes Receiving.  
Ex:  
ADF  
Example of a message or setting displayed in the LCD.  
Automatic Document Feeder. The device on your FAX that  
automatically feeds a document into the unit for faxing and copying.  
LCD  
ECM  
Liquid Crystal Display. The display on the operation panel that  
displays messages and settings.  
Error Correction Mode. The ability of your FAX to reduce system and  
line errors when sending to or receiving from a fax machine with ECM  
capability.  
G3  
Group 3. A system that uses encoding schemes to transmit image data  
while reducing the amount of data that needs to be transmitted, thus  
reducing transmission time.  
ITU-TS  
International Telecommunications Union-Telecommunications Sector.  
A committee created to set international standards for  
telecommunications.  
1-2  
Introduction  
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Chapter 1  
In addition, this guide uses distinctive typefaces to identify buttons and information  
in the LCD:  
•
•
The buttons you press appear in this typeface: Stop.  
Information in the LCD appears in this typeface:  
.
Customer Support  
Your FAX is designed with the latest technology to provide trouble-free operation. If  
you encounter a problem with the unit’s operation, try to solve it by using the  
information in Chapter 13. If you cannot solve the problem or if you think your FAX  
needs servicing, contact your local authorised Canon dealer or the Canon help line.  
Chapter 1  
Introduction  
1-3  
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Important Safety Instructions  
Read these safety instructions thoroughly before using your FAX.  
Except as specifically described in this guide, do not attempt to service the FAX  
yourself. Never attempt to disassemble the unit: opening and removing its interior  
covers will expose you to dangerous voltages and other risks. For all service, contact  
Caution  
your local authorised Canon dealer or the Canon help line.  
■ Handling and Maintenance  
•
•
•
•
Follow all warnings and instructions marked on the FAX.  
Do not subject the FAX to strong physical shocks or vibrations.  
Always unplug the FAX before moving or cleaning it.  
To avoid paper jams, never unplug the power cord, open the front cover, or add  
or remove paper in the multi-purpose tray while printing.  
•
•
When transporting the FAX, be sure to remove the toner cartridge from the unit.  
Place the toner cartridge in its original protective bag or wrap it in a thick cloth  
to prevent exposure to light.  
Always lift the FAX as shown below. Never lift it by any of its attachments.  
•
•
•
•
Do not insert any objects into the slots or openings on the FAX since they may  
touch dangerous voltage points or short out parts. This could result in fire or  
electric shock.  
Do not allow small objects (such as pins, paper clips, or staples) to fall into the  
FAX. If something does fall into it, unplug the unit immediately and contact your  
local authorised Canon dealer or the Canon help line.  
To avoid spillage in or around the unit, do not eat or drink near it. If you spill  
liquid or if any substance falls into it, unplug the unit immediately and contact  
your local authorised Canon dealer or the Canon help line.  
Keep the FAX clean. Dust accumulation can prevent the unit from operating  
properly.  
1-4  
Introduction  
Chapter 1  
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•
Unplug the FAX from the wall outlet and contact your local authorised Canon  
dealer or the Canon help line in any of the following cases:  
– When the power cord or plug is damaged or frayed.  
– If liquid has spilled into the unit.  
– If the unit has been exposed to rain or water.  
– If the unit does not operate normally when you have followed the instructions  
in this guide. Adjust only those controls that are covered by the instructions in  
this guide. Improper adjustment of other controls may result in damage and  
may require extensive work by a qualified technician to restore the product to  
normal operation.  
– If the unit has been dropped or the cabinet has been damaged.  
– If the unit exhibits a distinct change in performance, indicating a need for  
servicing.  
■ Location  
•
Place the FAX on a flat, stable, vibration-free surface that is strong enough to  
support its weight (approx. 10 kg).  
•
Place the FAX in a cool, dry, clean, well ventilated place.  
– Make sure the area is free from dust.  
– Make sure the location is not affected by extreme temperature changes, and  
always stays between 10 and 32.5 C.  
– Make sure the area’s relative humidity is always between 20% and 80%.  
•
•
Keep the FAX away from direct sunlight as this can damage it. If you have to  
place it near a window, install heavy curtains or blinds.  
Do not use the FAX near water. Make sure that no wet or humid objects come  
into contact with the unit.  
•
•
Do not use or store the FAX outdoors.  
Do not install the FAX near devices that contain magnets or generate magnetic  
fields, such as speakers.  
•
If possible, place the FAX near an existing telephone line outlet for easy  
connection of the telephone line cord, and to avoid the expense of installing a  
new outlet.  
•
•
Place the FAX near a standard 200-240 V AC (50-60 Hz) power outlet.  
To ensure reliable operation of the FAX and to protect it from overheating  
(which can cause it to operate abnormally and create a fire risk), do not block the  
exhaust vent. Never block or cover any openings on the unit by placing it on a  
bed, sofa, rug, or other similar surface. Do not place the unit in a cupboard or  
built-in installation, or near a radiator or other heat source unless proper  
ventilation is provided. Leave approximately 10 cm space around all sides of the  
unit. For the dimensions of the FAX, see p. A-2.  
Chapter 1  
Introduction  
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1-5  
•
•
Do not stack boxes or furniture around the power outlet. Keep the area free so  
you can reach the outlet quickly. If you notice anything unusual (smoke, strange  
odours, noises) around the FAX, unplug the unit immediately. Contact your local  
authorised Canon dealer or the Canon help line.  
Do not allow anything to rest on the power cord, and do not place the unit where  
the cord will be walked on. Make sure the cord is not knotted or kinked.  
■ Power Supply  
•
During electrical storms, disconnect the power cord from the power outlet.  
(Please note that any documents stored in the FAX’s memory will be deleted  
when you unplug the unit.)  
•
•
Whenever you unplug the FAX, wait at least five seconds before you plug it in  
again.  
Do not plug the FAX into an uninterruptible power supply (UPS).  
This product emits low level magnetic flux.  
If you use a cardiac pacemaker and feel abnormalities, please move away from this  
product and consult your doctor.  
Caution  
1-6  
Introduction  
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Chapter 1  
Chapter 2  
Setting Up  
❏
Unpacking the FAX ...................................................................................  
Removing Shipping Materials ...............................................................  
2-2  
2-4  
•
❏
❏
Assembling the FAX..................................................................................  
2-5  
Making Connections ..................................................................................  
2-6  
2-6  
2-8  
•
•
Connecting the Telephone Line Cord and External Devices.................  
Connecting the Power Cord...................................................................  
❏
❏
Setting the Language and Country.............................................................  
2-9  
Main Components of the FAX................................................................... 2-11  
•
Operation Panel ..................................................................................... 2-12  
Special Function Buttons .................................................................... 2-12  
❏
❏
❏
Installing the Toner Cartridge.................................................................... 2-13  
Loading Paper ............................................................................................ 2-16  
Testing the FAX......................................................................................... 2-18  
Chapter 2  
Setting Up  
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2-1  
Unpacking the FAX  
Before unpacking your FAX, be sure to choose a suitable location for it ( p. 1-5).  
Carefully remove all items from the box. You should have someone help you hold the  
box while you lift out the FAX and its protective packaging. Save the carton and  
packaging in case you need to transport the FAX in the future.  
Make sure you have the following items:  
MAIN UNIT  
FX-3 TONER  
CARTRIDGE  
SUPPORT TRAYS  
PAPER REST  
MULTI-PURPOSE  
TRAY COVER  
DOCUMENT SUPPORT  
POWER CORD  
TELEPHONE LINE CORD  
DOCUMENTATION  
PAPER LOADING WARNING LABEL  
DESTINATION LABELS  
•
•
The actual items may differ in shape and quantity from the one shown above.  
Please note that the items included with your FAX may vary depending on the country  
of purchase.  
Note  
2-2  
Setting Up  
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Chapter 2  
If any items are damaged or missing, notify your local authorised Canon dealer or the  
Canon help line immediately.  
•
•
Important! Save your sales receipt for proof of purchase in case your unit requires  
warranty service.  
If you have purchased the optional handset, see Appendix C for the items included.  
Note  
Chapter 2  
Setting Up  
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2-3  
Removing Shipping Materials  
Follow this procedure to remove the shipping materials. Keep them in case you need  
to transport the unit in the future.  
1
Remove all shipping  
tapes from the FAX.  
2
Use both hands to gently  
open the operation panel  
(it only opens partially).  
Then remove the  
protective sheet from the  
ADF.  
Close the operation  
panel by pressing it  
down from the centre  
until it locks into place.  
The actual shipping materials may differ in shape, quantity, and position from the ones  
shown above.  
Note  
2-4  
Setting Up  
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Chapter 2  
Assembling the FAX  
Follow this procedure to assemble your FAX:  
1
Attach the paper  
2
Insert the tabs on the  
paper rest into the slots  
on the unit.  
loading warning label  
to the left of the multi-  
purpose tray.  
3
Slide the multi-purpose  
tray cover over the paper  
rest.  
4
Insert the ends of the  
document support into the  
slots on the unit.  
5
Insert the tabs on one of  
the support trays into the  
correspondingslotsabove  
the face-down dilivery  
slot.  
6
Insert the tabs on the  
other support tray into the  
corresponding slots  
above the ADF.  
For details on attaching the optional handset to your FAX, see Appendix C.  
Note  
Chapter 2  
Setting Up  
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2-5  
Making Connections  
Connecting the Telephone Line Cord and External  
Devices  
Your FAX has three jacks on the side for connection of the following:  
•
•
•
Telephone line cord  
Optional handset or telephone  
Additional telephone, answering machine, or data modem  
If you only have one telephone line and plan to use your FAX for receiving both faxes  
and voice calls, you will need to connect the optional handset, a telephone, or an  
answering machine to your unit.  
•
Be sure to connect any external device before using your FAX.  
Note  
Follow this procedure to connect the telephone line cord and external device(s):  
1
Connect the supplied  
telephone line cord to  
the jack, then the  
other end to the  
2
Connect the optional  
handset or telephone  
cord to the jack.  
3
Connect the additional  
telephone, answering  
machine, or data modem  
cord to the jack.  
telephone line jack on  
your wall.  
2-6  
Setting Up  
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Chapter 2  
•
•
•
Canon cannot guarantee that all answering machines will be compatible with your  
unit, due to varying specifications.  
If you have connected an external device to your FAX, be sure to set the correct  
receive mode ( Chapter 8).  
To connect an additional telephone as well as an answering machine, connect the  
additional telephone to the answering machine, and then the answering machine to  
your FAX.  
Note  
•
If you connect a data modem to your FAX and you use it extensively, or others access  
your PC frequently through the data modem, you may want a dedicated telephone line  
for your data modem.  
Chapter 2  
Setting Up  
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2-7  
Connecting the Power Cord  
Before connecting the power cord, see Power Supply, p. 1-6.  
Follow this procedure to connect the power cord:  
Connect the supplied power cord  
to the power cord connector. Then  
connect the other end into a  
properly grounded 200-240 V AC  
three-prong outlet.*  
The FAX has no power switch, so its power is on as long as it is plugged in. Once  
connected, though, the unit still needs time to warm up before you can use it. Wait  
until the LCD no longer displays  
.
•
•
The FAX is equipped with a three-prong, grounding-type plug provided with a third  
(grounding) pin. This plug will only fit into a grounding-type outlet. This is a safety  
feature. If you are unable to insert the plug into your outlet, contact an electrician to  
replace the outlet. Do not defeat the safety purpose of the grounding-type plug by  
breaking off the third prong or using a 3-to-2 adaptor.*  
Do not plug the FAX into the same circuit as an appliance such as an air conditioner,  
electric typewriter, television, or copier. Such devices generate electrical noise that  
can interfere with your FAX’s ability to send and receive faxes.  
Note  
When you connect the power cord to an AC outlet for the first time, DISPLAY  
LANGUAGE will appear in the LCD display after PLEASE WAIT. In this case, set  
the language for the LCD display and the country**. ( p. 2-9)  
* The shape of the plug and outlet vary depending on the country of purchase.  
** The country selection feature is available for certain countries only.  
2-8  
Setting Up  
Chapter 2  
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Setting the Language and Country*  
When you connect the power cord to an AC outlet for the first time, you need to select  
the language for the LCD display. For some countries, you also need to select the  
country where you are using the FAX machine. The FAX machine automatically  
switches the selectable settings and the default settings in the menus to suit the  
selected country.  
Follow this procedure to set the language and country.  
After connecting the power cord, the display changes from  
.
to  
1
2
3
Press Set.  
Ex:  
Ex:  
Ex:  
Press ▼ or ▲ to select the preferred language  
for the LCD display.  
Press Set.  
■
If  
does not appear after  
in step 3:  
The FAX enters standby mode.  
Ex:  
■ If  
appears after  
in  
step 3:  
4
5
Press Set.  
Ex:  
Press ▼ or ▲ to select the country where you  
are using the FAX.  
Ex:  
•
If your country name does not appear, select  
.
*
The shape of the plug and outlet vary depending on the country of purchase.  
** The country selection feature is available for certain countries only.  
Chapter 2  
Setting Up  
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2-9  
Set  
.
6
Press  
The FAX enters standby mode.  
Ex:  
Once you have selected the language and country, these setting menus will not appear  
next time you connect the power cord.  
•
•
To check the settings made by the country selection, you can print the  
p. 14-2).  
You can change the language or country setting using the  
p.14-10).  
(
Note  
menu  
(
2-10  
Setting Up  
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Chapter 2  
Main Components of the FAX  
MULTI-PURPOSE TRAY COVER  
SUPPORT TRAYS  
PAPER REST  
FACE-DOWN DELIVERY  
SLOT  
PAPER GUIDES  
DOCUMENT GUIDES  
MULTI-PURPOSE TRAY  
LATCH  
ADF (AUTOMATIC  
DOCUMENT FEEDER)  
FRONT COVER  
FACE-UP DELIVERY SLOT  
DOCUMENT SUPPORT  
OPERATION PANEL  
PAPER DELIVERY  
SELECTOR  
FX-3 TONER CARTRIDGE  
COMPARTMENT  
TRANSFER CHARGING  
ROLLER  
(DO NOT TOUCH)  
PAPER RELEASE  
LEVER  
FIXING ASSEMBLY  
FRONT COVER  
Chapter 2  
Setting Up  
2-11  
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Operation Panel  
The language used for the Operation Panel varies depending on the country of  
purchase. The following illustration shows the Operation Panel in English.  
•
•
•
Receive Mode Button  
Chapter 8)  
R Button  
•
•
LCD  
Resolution Button  
•
•
Alarm Light  
Set Button  
p. 14-3)  
Redial/Pause Button  
(
(
pp. 7-2, 10-2)  
(
(
p. 3-9)  
•
•
Coded Dial Button  
•
•
Hook Button  
(
pp. 6-2, 6-16, 6-17)  
(
pp. 7-9, 9-2)  
(
pp. 6-17, 7-6, 9-3)  
Start/Copy  
Stop Button  
Button  
pp. 10-2, 10-3)  
(
p. 14-3)  
(
SUPER  
ABC  
JKL  
DEF  
MNO  
01  
05  
09  
13  
17  
02  
06  
10  
14  
18  
03  
07  
11  
15  
19  
04  
08  
12  
16  
20  
1
4
7
2
5
8
0
3
6
9
#
GHI  
Receive Mode Resolution  
Set  
PQRS  
TUV  
WXYZ  
R
Coded Dial Redial/Pause  
T
•
Numeric Buttons  
p. 3-2)  
•
One-Touch Speed Dialling  
Buttons ( pp. 6-2, 6-16, 6-17)  
(
•
One-Touch Speed Dial Panel  
Open the one-touch speed dial panel to  
expose the special function buttons below.  
Special Function Buttons  
•
•
Data Registration  
Button ( p. 14-3)  
Delayed Transmission  
Button ( pp. 7-14,  
7-16, 7-17)  
•
•
Polling Button  
( pp. 9-11, 9-15)  
Memory Reference  
Button ( pp. 9-5,  
9-6, 9-7, 9-9)  
21  
22  
23  
24  
Data  
Delayed  
Transmission  
Memory  
Registration  
Report  
+
Polling  
Reference  
•
•
•
•
Report Button  
•
•
•
,
Buttons  
p. 14-3)  
D.T. Button*  
p. 9-4)  
Space Button  
pp. 3-3, 3-4)  
(
pp. 6-18, 11-3, 14-2)  
(
D.T.  
+ Button  
(
(
p. 3-7)  
Buttons  
pp. 3-3, 3-4  
(
Space  
,
(
Clear Button  
p. 3-4)  
Clear  
(
* This feature is available for certain countries only.  
2-12  
Setting Up  
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Chapter 2  
Installing the Toner Cartridge  
This section describes how to install the toner cartridge in the FAX for the very first  
time. If you are replacing a used toner cartridge, see p. 12-7.  
Before installing the toner cartridge, be sure to read the following:  
•
•
Use only FX-3 toner cartridges in your FAX.  
Keep the toner cartridge away from computer screens, disk drives, and floppy  
disks. The magnet inside the toner cartridge may harm these items.  
Do not store the toner cartridge in direct sunlight.  
Avoid locations subject to high temperature, high humidity, or rapid changes in  
temperature. Store the toner cartridge between 0 and 35 C.  
Do not expose the toner cartridge to direct sunlight or bright light for longer than  
five minutes.  
Store the toner cartridge in its protective bag. Do not open the bag until you are  
ready to install the toner cartridge in the unit.  
Save the toner cartridge’s protective bag in case you need to repack and transport  
the toner cartridge at a later date.  
•
•
•
•
•
•
Do not store the toner cartridge in a salty atmosphere or where there are corrosive  
gases such as from aerosol sprays.  
•
•
Do not remove the toner cartridge from the FAX unnecessarily.  
Do not open the drum protective shutter on the toner  
cartridge. Print quality may deteriorate if the drum  
surface is exposed to light or is damaged.  
•
•
•
Hold the toner cartridge as shown so that your hand is not  
touching the drum protective shutter.  
Never touch the drum protective shutter. When holding  
the toner cartridge, avoid touching the drum protective  
shutter with your hands.  
Do not stand the toner cartridge on end, and do not turn it  
upside down. If toner becomes caked in the toner  
cartridge, it may prove impossible to free it even by  
shaking the toner cartridge.  
Do not place the toner cartridge in fire. Toner powder is flammable.  
Caution  
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2-13  
Follow this procedure to install the toner cartridge in the FAX:  
1
2
Make sure the FAX is plugged in.  
Lift the latch and open the front cover.  
Do not open the front cover without  
lifting the latch since this may  
damage your unit.  
Caution  
3
4
Remove the new FX-3 toner cartridge  
from its protective bag.  
•
Save the protective bag in case you  
need to repack the toner cartridge  
at a later date.  
Gently rock the toner cartridge from  
side to side a few times to distribute the  
toner evenly inside it.  
•
Poor print quality may result if the  
toner is unequally distributed.  
2-14  
Setting Up  
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Chapter 2  
5
Place and support the toner cartridge on  
a flat, clean surface, then gently pull on  
the plastic tab to remove the plastic  
seal.  
•
Use a firm, even pull to avoid  
breaking the seal.  
SIDE VIEW  
TOP VIEW  
PULLWITHIN  
THIS RANGE  
PULLWITHIN  
THIS RANGE  
6
7
Hold the toner cartridge by its handle  
and insert it into the FAX as far as it  
will go, making sure that its tabs are  
aligned with the rails inside the unit.  
•
Always hold the toner cartridge by  
its handle.  
Use both hands to close the front cover.  
Chapter 2  
Setting Up  
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2-15  
Loading Paper  
This section explains how to load plain paper in the multi-purpose tray.  
For complete details on paper requirements and selecting paper for your FAX, see  
Chapter 5.  
Before loading paper, be sure to read the following:  
The laser printing process uses high temperatures to fuse toner to the paper. Use  
paper that will not melt, vaporise, discolour, or emit dangerous fumes at  
temperatures near 170 C. For example, do not use vellum paper in a laser printer.  
Make sure any letterhead or coloured paper you use can withstand high  
temperatures.  
Caution  
•
Your FAX supports regular copier paper, cotton bond paper, and typical  
letterhead paper. It does not require special paper. Use cut-sheet paper only, not  
paper that comes on a roll.  
•
•
•
•
Be sure to load paper of the correct size, weight, and quantity recommended for  
your FAX ( Chapter 5).  
The multi-purpose tray is factory-set for loading A4-size paper, but you can  
change this setting to other paper sizes ( p. 5-7).  
You can choose whether paper is delivered through the face-up or face-down  
delivery slot ( p. 5-4). Choose according to the task you are performing.  
The face-down delivery slot can hold up to approximately 50 sheets of paper. To  
prevent paper jams, remove paper from this slot before the count reaches 50.  
Do not load paper while the FAX is printing.  
•
•
Do not leave paper stacked in the multi-purpose tray for long periods of time  
since it may bend or curl and cause problems.  
•
Certain environmental conditions, such as extreme temperatures or humidity,  
can cause some paper to misfeed in the multi-purpose tray. If you have trouble,  
feed one sheet at a time.  
•
•
Take care not to drop any foreign objects into the multi-purpose tray.  
Avoid mixing new stock with paper  
already loaded in the multi-purpose tray.  
Adding new stock without removing the  
paper already loaded will cause paper  
jams. If you must add new stock, remove  
the loaded paper and reload it together  
with the new stock.  
2-16  
Setting Up  
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Chapter 2  
Follow this procedure to load a stack (maximum 10 mm stack height) of A4-size plain  
paper in the multi-purpose tray:  
1
2
3
4
Remove the multi-purpose tray cover  
from the FAX.  
Prepare a stack of paper by tapping it  
on a flat surface to even its edges.  
Open the paper guides to the  
approximate width of the stack.  
Insert the stack into the multi-purpose  
tray (print side facing you and top  
edge first), then adjust the paper guides  
1
to the width of the paper  
.
•
Make sure there are no gaps  
between the paper guides and the  
paper stack.  
2
2
Chapter 2  
Setting Up  
2-17  
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5
6
Replace the multi-purpose tray cover.  
•
Be sure to replace this cover to  
prevent dust accumulating inside  
the unit.  
Adjust the paper delivery selector if  
necessary ( p. 5-4).  
Your FAX is now ready to print.  
Testing the FAX  
Once you have assembled the FAX, installed the toner cartridge, and loaded paper,  
you can make sure the FAX is printing properly by making several copies of a  
document ( p. 10-2).  
If you have problems printing, see Chapter 13.  
2-18  
Setting Up  
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Chapter 2  
Chapter 3  
Registering Information  
❏
❏
Guidelines for Entering Numbers, Letters, and Symbols ..........................  
Correcting a Mistake..............................................................................  
3-2  
3-4  
•
Registering Sender Information.................................................................  
3-5  
3-5  
3-6  
3-6  
•
•
•
What is Sender Information?.................................................................  
Entering the Date and Time...................................................................  
Registering Your FAX Number and Name ...........................................  
❏
❏
Setting the Telephone Line Type...............................................................  
Dialling Through a Switchboard................................................................  
3-8  
3-9  
3-9  
•
Registering the R Button .......................................................................  
❏
Setting the Summer Time .......................................................................... 3-11  
Chapter 3  
Registering Information  
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3-1  
Guidelines for Entering Numbers, Letters,  
and Symbols  
When you come to a step that requires you to enter a name or number, refer to the  
table below to determine which numeric button to press for the character you want:  
Button  
Uppercase Letter  
Mode (  
Lowercase Letter  
Mode (  
Number Mode  
)
)
(
)
Uppercase Letter  
Mode (  
Lowercase Letter  
Mode (  
Number Mode (  
)
)
)
If you pause for more than 60 seconds between entering data, the unit will automatically  
return to standby mode.  
Note  
3-2  
Registering Information  
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Chapter 3  
■
Changing Between Number and Letter Modes  
Press to select number mode ( ),  
uppercase letter mode (:A), or lowercase  
letter mode (:a)  
(Number mode)  
(Uppercase letter mode)  
(Lowercase letter mode)  
■
Entering Letters  
1
Press to switch to uppercase letter mode  
Ex:  
Ex:  
(
) or lowercase letter mode ( ).  
2
Press the numeric button that contains the  
letter you want.  
•
Press repeatedly until the letter you want  
appears. Each button cycles through the  
letters it contains.  
•
If you are unsure which button to press  
for the letter you want, see p. 3-2.  
3
Continue entering other letters using the  
numeric buttons.  
Ex:  
•
If the next letter you want to enter is  
under a different numeric button, simply  
press that button until the letter you want  
appears.  
-or-  
If the next letter you want to enter is  
under the same numeric button you  
pressed in step 2, press  
to move the  
cursor to the right. Then press that same  
numeric button repeatedly until the letter  
you want appears.  
•
To enter a space, press Space.  
Chapter 3  
Registering Information  
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3-3  
■
Entering Numbers  
1
Press to switch to number mode  
(
).  
2
3
Press the numeric button that contains  
the number you want.  
Ex:  
Ex:  
•
To enter a space, press Space.  
Continue entering other numbers using  
the numeric buttons.  
■
Entering Symbols  
1
Press # repeatedly until the symbol you  
want appears.  
Ex:  
Ex:  
2
If you want to enter another symbol,  
press to move the cursor to the right,  
then press # repeatedly until the symbol  
you want appears.  
Correcting a Mistake  
You can delete an entire entry by pressing Clear. Alternatively, follow this procedure  
to correct individual characters:  
1
Use  
or  
to move the cursor under  
Ex:  
the incorrect character.  
2
Press the numeric button that contains  
the correct letter, to enter it over the  
incorrect character.  
Ex:  
•
If you are unsure which button to  
press for the letter you want, see  
p. 3-2.  
3
When you have finished making  
corrections, press Set to register your  
new entry.  
3-4  
Registering Information  
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Chapter 3  
Registering Sender Information  
What is Sender Information?  
When you receive a fax, the name of the person or company who sent you the fax,  
their fax/telephone number, and the date and time of transmission may be printed in  
small type at the top of each page. This information is called the Sender information  
or the Transmit Terminal Identification (TTI). Similarly, you can register your details  
in your FAX so that whenever you send a fax, the other party knows who sent it, and  
when it was sent. Below is an example of how your sender information would print  
on a fax sent from your unit:  
27-12 2002 10-12 FAX 123 4567  
YOUR NAME  
RECEIVER  
001  
You can select  
if the sender  
information is  
printed inside or  
outside the  
image area  
(
,
p. 14-4).  
Your fax or  
Receiver’s  
Date and time of  
transmission.  
telephone  
number.  
name appears  
here if you used  
memorysending  
and dialled their  
fax number  
The page  
number of the  
fax is displayed.  
You can select if  
using speed  
dialling.  
or  
is  
displayed before  
the number  
(
#
Your name or  
company name.  
, p. 14-4).  
To enter the sender information in your FAX, follow the procedures on the following  
pages.  
Chapter 3  
Registering Information  
3-5  
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Entering the Date and Time  
Follow this procedure to set the current date and time:  
Open the one-touch speed dial panel.  
Press Data Registration.  
1
2
3
Press Set three times.  
•
The date and time currently set for  
your FAX are displayed.  
Ex:  
Ex:  
4
Use the numeric buttons to enter the  
correct day, month, year, and time in  
this order.*  
•
•
Enter only the last two digits of the  
year.  
Use the 24-hour format for the time  
(e.g. 1:00 p.m. as 13:00), and  
precede single digits with a zero.  
If you make a mistake, press Clear  
and re-enter the date and time.  
•
5
6
Press Set.  
Press Stop to return to standby mode.  
Ex:  
Registering Your FAX Number and Name  
Follow this procedure to register the fax/telephone number for your FAX, and your  
name or company name:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
Press Set twice.  
*
For certain countries, the date (day, mouth and year) is shown in a different order.  
3-6  
Registering Information  
Chapter 3  
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4
5
6
Use  
or  
to select  
Press Set.  
Ex:  
Ex:  
Use the numeric buttons to enter your  
fax/telephone number (max. 20 digits,  
including spaces).  
•
To enter a space, press Space.  
Spaces are optional but make the  
number easier to read.  
•
•
To enter a plus sign (+) before the  
number, press +.  
If you make a mistake, press Clear  
and re-enter the number.  
7
8
Press Set twice.  
Ex:  
Ex:  
Use the numeric buttons to enter your  
name or company name (max. 24  
characters, including spaces).  
•
If you are unsure how to enter  
characters, see p. 3-2.  
•
If you make a mistake, press Clear  
and re-enter the name.  
9
Press Set.  
10 Press Stop to return to standby mode.  
Ex:  
To check the sender information registered in your FAX, you can print the USER’S DATA  
LIST ( p. 14-2).  
Note  
Chapter 3  
Registering Information  
3-7  
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Setting the Telephone Line Type  
Before using your FAX, make sure it is set for the telephone line type of your  
telephone system. If you are unsure of your telephone line type, check with your local  
telephone company.  
Follow this procedure if you need to change the telephone line type setting:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
Press Set twice.  
4
5
6
Use  
or  
to select  
.
Press Set.  
Ex:  
Use or to select the telephone line  
type setting you want.  
•
You can select from the following:  
–
* (For pulse  
dialling)  
dialling)  
–
(For tone  
7
8
Press Set.  
Press Stop to return to standby mode.  
Ex:  
*
is available for certain countries only.  
3-8  
Registering Information  
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Chapter 3  
Dialling Through a Switchboard  
A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your FAX  
is connected through a PBX or other telephone switching system, you have to dial the  
outside line access number first, and then the number of the party you are calling.  
To facilitate this procedure, you can register the PBX access type and the outside line  
access number under the R button so that you only need to press this button before  
dialling the fax/telephone number you want to reach. See below for details.  
Registering the R Button  
Follow this procedure to register the PBX access type and outside line access number  
under the R button:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
Press Set twice.  
4
5
6
7
8
Use  
or  
to select  
to select  
.
Press Set.  
Ex:  
Use  
or  
.
Press Set.  
Ex:  
Use or to select the access type of  
your switching system.  
•
You can select from the following:  
–
–
Chapter 3  
Registering Information  
3-9  
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■
If you selected  
in step 8:  
9
Press Set.  
10 Press Stop to return to standby mode.  
Ex:  
■
If you selected  
in step 8:  
9
Press Set.  
10 Use the numeric buttons to enter the  
outside line access number (max. 19  
digits).  
Ex:  
Ex:  
11 Press Redial/Pause to enter a pause.  
12 Press Set.  
13 Press Stop to return to standby mode.  
Ex:  
3-10  
Registering Information  
Chapter 3  
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Setting the Summer Time*  
Some countries adopt the summer time system that shifts the clock time ahead or back  
according to the change in seasons. You can select if the time information in your  
FAX changes to match your country’s summer time system and set the day and time  
when the summer time begins and ends.  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
4
5
6
7
8
Press Set.  
Use  
or  
to select  
.
Press Set.  
Use  
or  
to select  
.
Press Set.  
Ex:  
Ex:  
Use  
or  
to select the setting you  
want.  
•
You can select from the following:  
–
Enables the summer time.  
–
Disables the summer time.  
■
If you selected  
in step 8:  
9
Press Set.  
10 Press Stop to return to standby mode.  
Ex:  
*The Summer Time feature is available for certain countries only  
Chapter 3  
Registering Information  
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3-11  
■
If you selected  
in step 8:  
9
Press Set three times.  
Ex:  
Ex:  
10 Use or to select the month in  
which the summer time starts.  
11 Press Set twice.  
Ex:  
Ex:  
12 Use or to select the week in  
which the summer time starts.  
•
You can select from the following:  
–
–
–
–
–
(fourth or fifth  
week depending on the  
selected month)  
13 Press Set twice.  
Ex:  
Ex:  
14 Use or to select the day of the  
week on which the summer time starts.  
15 Press Set twice.  
Ex:  
Ex:  
16 Use the numeric buttons to enter the  
time at which the summer time  
compensation is made.  
•
Use the 24-hour format for the  
time (e.g., 2:00 p.m. as 14:00) and  
precede single digits with a zero.  
3-12  
Registering Information  
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Chapter 3  
17 Press Set three times.  
Ex:  
18 Use or and Set to select the  
month, week, day of the week, and time  
when the summer time ends, as in steps  
10 to 16 for the  
settings. (e.g.  
and  
)
19 Press Set.  
20 Press Stop to return to standby mode.  
Ex:  
Chapter 3  
Registering Information  
3-13  
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3-14  
Registering Information  
Chapter 3  
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Chapter 4  
Document Handling  
❏
❏
Document Requirements............................................................................  
Scanned Area of a Document ................................................................  
4-2  
4-2  
•
Loading Documents...................................................................................  
4-3  
4-4  
•
Adding Pages to the Document in the ADF ..........................................  
Chapter 4  
Document Handling  
4-1  
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Document Requirements  
The documents you load in the ADF for sending and copying must meet the following  
requirements:  
One-page document  
Multipage document of the same  
thickness and weight  
Size  
(W L)  
Max. 216 mm u Approx. 1 m  
Min. 148 105 mm  
Max. 216 355.6 mm  
Min. 148 105 mm  
Quantity  
1 sheet  
Max. 30 A4- or letter-size sheets*  
Max. 10 legal-size sheets*  
Thickness  
Weight  
0.06 to 0.23 mm  
35 to 240 g/m2  
0.06 to 0.13 mm  
40 to 90 g/m2  
■
Problem Documents  
•
To prevent document jams in the ADF, do not use any of the following:  
–
Wrinkled or creased paper  
–
Carbon paper or carbon-backed  
paper  
–
–
Curled or rolled paper  
Torn paper  
–
–
Coated paper  
Onion skin or thin paper  
•
•
•
•
Remove all fasteners (staples, paper clips, etc.) before loading the document in  
the ADF.  
Make sure any glue, ink, or correction fluid on the document is completely dry  
before loading it in the ADF.  
If you have a document that will not feed properly in the ADF, make a photocopy  
of the document and load the copy instead.  
If you will be sending a document that you have printed from your FAX, be sure  
to use face-down delivery when printing that document ( p. 5-4).  
Scanned Area of a Document  
The shaded area shows the scanned area of  
a document. Make sure your document’s  
text and graphics fall within this area.  
MAX. 4 mm  
A4  
MAX. 4 mm  
MAX. 3 mm  
MAX. 3 mm  
*
75 g/m2 paper  
4-2  
Document Handling  
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Chapter 4  
Loading Documents  
Follow this procedure to load documents in the ADF:  
1
Adjust the document guides to the  
width of the document.  
2
Gently insert the top of the document,  
face down, in the ADF until you hear a  
beep.  
•
Tap multipage documents on a flat  
surface to even the edges before  
inserting them in the ADF.  
The document is now ready for scanning.  
•
•
For a multipage document, the pages are fed one by one from the bottom of the stack.  
Wait until all pages of your document have been scanned before starting a new job.  
Note  
■
Problems With Multipage Documents  
If you have trouble feeding multipage documents in the ADF, remove the stack and  
tap it on a flat surface to even the edges. Then “slant” the stack so that its front edge  
is bevelled, and insert the stack in the ADF.  
To avoid feeding problems, make sure the document meets the document requirements  
(
p. 4-2).  
Note  
Chapter 4  
Document Handling  
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4-3  
Adding Pages to the Document in the ADF  
If you need to add pages to your document in the ADF, wait until the last page starts  
feeding, then load up to 30 additional pages (10 legal size). The last and first page  
should overlap by about 2.5 cm.  
2.5 cm  
4-4  
Document Handling  
Chapter 4  
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Chapter 5  
Paper Handling  
❏
Paper Requirements ...................................................................................  
Printable Area ........................................................................................  
5-2  
5-3  
•
❏
❏
❏
❏
❏
Selecting Paper for Your FAX...................................................................  
Loading Paper ............................................................................................  
Selecting Face-Up or Face-Down Paper Delivery.....................................  
Changing the Paper Size Setting................................................................  
Adjusting the Toner Saver Setting.............................................................  
5-3  
5-3  
5-4  
5-7  
5-9  
Chapter 5  
Paper Handling  
5-1  
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Paper Requirements  
You can load the following paper in the multi-purpose tray:  
Paper Size Setting  
Size (W  
L)  
Weight  
Quantity  
Min. 92.4 127 mm 64-90 g/m2  
Max. stack height:  
Max. 216 356 mm 1 sheet: 64-105 g/m2 10 mm  
(Approx. 100 sheets of  
75 g/m2 paper)  
210 297 mm/  
(8.27 11.69 in.)  
(Letter)  
(Legal)  
*
215.9 279.4 mm  
(8.5 1 in.)  
215.9 355.6 mm  
(8.5 14 in.)  
216 317 mm to  
216 340 mm*  
*
216 254 mm to  
216 285 mm*  
Once you have decided which paper you want to load, be sure to do the following:  
•
•
Check that your paper is compatible with the FAX ( p. 5-3).  
Check that the paper size setting of the multi-purpose tray is set for the paper size  
you are loading ( p. 5-7).  
•
•
Check that paper delivery is set correctly for the task you are performing  
(
p. 5-4).  
Check that you have loaded the paper correctly in the multi-purpose tray  
p. 2-16).  
(
*For this setting, you may need to load fewer sheets.  
5-2  
Paper Handling  
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Chapter 5  
Printable Area  
The shaded area shows the printable  
area of A4-size paper.  
MAX. 4 mm  
A4  
FEED  
DIRECTION  
MAX. 10 mm  
MAX. 4 mm  
MAX. 5 mm  
Selecting Paper for Your FAX  
Follow these guidelines when selecting paper:  
•
To prevent paper jams in the multi-purpose tray, do not use any of the following:  
–
–
–
Wrinkled or creased paper  
Coated paper  
Damp paper  
–
–
–
Curled or rolled paper  
Torn paper  
Onion skin or very thin paper  
•
The following types of paper do not print well:  
–
–
Highly textured paper  
Shiny paper  
–
Very smooth paper  
•
•
•
Make sure the paper is free from dust, lint, and oil stains.  
Be sure to test paper before purchasing large quantities.  
Store all paper wrapped and on a flat surface until ready to use. Keep opened  
packs in their original packaging, in a cool, dry location.  
Store paper at 18 -24 C, 40%-60% relative humidity.  
•
Loading Paper  
For instructions on loading paper in the multi-purpose tray, see p. 2-16.  
Chapter 5  
Paper Handling  
5-3  
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Selecting Face-Up or Face-Down Paper  
Delivery  
■
Paper Path  
Understanding how paper feeds through the FAX will help you determine which  
paper delivery slot is appropriate for the task you are performing.  
First, the paper travels to the toner cartridge where a laser beam “draws” the print  
image on the drum, which in turn applies toner to the paper. The paper travels to the  
fixing assembly where the toner is “fixed” (fused) to the paper. The paper then exits  
the FAX through the face-up delivery slot (front of the unit) or the face-down delivery  
slot (top of the unit).  
FACE-DOWN  
DELIVERY  
PAPER DELIVERY  
SELECTOR  
FACE-UP DELIVERY  
5-4  
Paper Handling  
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Chapter 5  
■
Selecting Paper Delivery  
Before selecting paper delivery, be sure to take note of the following:  
•
•
Always set the paper delivery selector before printing ( below).  
Changing paper delivery while the unit is printing will cause problems. Wait for  
the printout to exit the unit completely before changing paper delivery.  
The face-down delivery slot can hold up to approximately 50 sheets of paper. To  
prevent paper jams, remove paper from this slot before the count reaches 50.  
Make sure there is enough room for the paper to exit from the face-up delivery  
slot. Remove each sheet as it is delivered from this slot.  
•
•
•
Never pull the paper as it comes out of the unit.  
Choose paper delivery according to the task you are performing.  
Select face-up or face-down delivery with the paper delivery selector.  
FACE-DOWN  
DELIVERY (  
FACE-UP  
DELIVERY (  
)
)
When using face-up delivery, you must remove each sheet as it is delivered.  
Failure to do this may cause jams in the face-up delivery slot and result in damage to  
your unit.  
Caution  
Chapter 5  
Paper Handling  
5-5  
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You can also use face-up delivery when  
copying or receiving a large number of pages.  
In this case, place the FAX near the edge of a  
table so that the pages can fall away from the  
unit and avoid blocking the face-up delivery  
slot. You may want to place a box below the  
FAX so that the pages can collect in it.  
Note  
5-6  
Paper Handling  
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Chapter 5  
Changing the Paper Size Setting  
The multi-purpose tray is factory-set for loading A4-size paper. If you want to load a  
different paper size ( p. 5-2), follow this procedure to change the paper size setting:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
4
5
6
7
8
Press Set.  
Use ▼ or ▲ to select  
Press Set.  
.
Use ▼ or ▲ to select  
Press Set.  
.
Ex:  
Use ▼ or ▲ to select the paper size you want  
for the multi-purpose tray.  
•
You can select from the following:  
–
–
–
–
(Default)  
•
For details on the paper sizes above, see  
p. 5-2.0  
■
If you selected  
,
, or  
in step 8:  
9
Press Set.  
10 Press Stop to return to standby mode.  
Ex:  
■
If you selected  
in step 8:  
9
Press Set.  
Ex:  
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5-7  
10 Use ▼ or ▲ to select the custom paper size  
setting.  
•
You can select from the following:  
–
–
(Default)  
•
For details on the paper sizes above, see  
p. 5-2.  
11 Press Set.  
12 Press Stop to return to standby mode.  
Ex:  
5-8  
Paper Handling  
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Chapter 5  
Adjusting the Toner Saver Setting  
By enabling the toner saver setting, you can reduce toner consumption of the toner  
cartridge by approximately 30% to 40%. This will extend the toner cartridge life.  
By enabling this setting, print quality will be reduced. For highest print quality,  
disable this setting.  
Note  
Follow this procedure to enable or disable the toner saver setting:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
4
5
6
7
8
Press Set.  
Use ▼ or ▲ to select  
Press Set.  
.
Use ▼ or ▲ to select  
Press Set.  
Ex:  
Use ▼ or ▲ to select the setting you want.  
•
You can select from the following:  
–
–
(Enable toner saving)  
(Disable toner saving)  
9
Press Set.  
10 Press Stop to return to standby mode.  
Ex:  
Chapter 5  
Paper Handling  
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5-9  
5-10  
Paper Handling  
Chapter 5  
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Chapter 6  
Speed Dialling  
❏
What is Speed Dialling?.............................................................................  
Speed Dialling Methods ........................................................................  
6-2  
6-2  
•
❏
❏
❏
❏
Registering One-Touch Speed Dialling .....................................................  
Registering Coded Speed Dialling.............................................................  
6-3  
6-8  
Registering Group Dialling........................................................................ 6-13  
Using Speed Dialling ................................................................................. 6-16  
•
•
Sending a Document With Speed Dialling............................................ 6-16  
Making a Telephone Call With Speed Dialling..................................... 6-17  
❏
Printing Speed Dialling Lists..................................................................... 6-18  
Chapter 6  
Speed Dialling  
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6-1  
What is Speed Dialling?  
Instead of having to dial a fax or telephone number using regular dialling (i.e. with  
the numeric buttons), you can simplify the dialling procedure by registering the fax/  
telephone number for speed dialling. This will reduce the number of buttons you need  
to press to dial the fax/telephone number, making it convenient for frequently dialled  
numbers.  
Speed Dialling also allows you to register several fax numbers under one speed  
dialling button or code so that you can send a document to all those fax numbers in  
one operation.  
See below for details on the different speed dialling methods.  
Speed Dialling Methods  
Your FAX offers the following speed dialling methods:  
■
One-Touch Speed Dialling ( p. 6-3)  
Register a fax/telephone number under a one-touch speed dialling button so that you  
only have to press one button to dial that fax/telephone number.  
There are 24 one-touch speed dialling buttons available for you to register fax/  
telephone numbers.  
■
Coded Speed Dialling ( p. 6-8)  
Register a fax/telephone number under a coded speed dialling code so that you only  
have to press Coded Dial and enter the registered two-digit code (using the numeric  
buttons) to dial that fax/telephone number.  
There are 100 codes available for you to register fax/telephone numbers.  
■
Group Dialling ( p. 6-13)  
“Group” up to 123 fax numbers together, so you can send to those fax numbers in one  
quick operation. A group is registered under a one-touch speed dialling button or a  
coded speed dialling code.  
6-2  
Speed Dialling  
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Chapter 6  
Registering One-Touch Speed Dialling  
By registering a fax/telephone number under a one-touch speed dialling button, you  
can simplify dialling of that number to the press of a single button.  
When you register one-touch speed dialling, you will:  
–
assign one of the 24 one-touch speed dialling buttons for the fax/telephone  
number you want to register.  
–
–
register the fax/telephone number under that one-touch speed dialling button.  
register a name for the one-touch speed dialling button. This name appears in  
speed dialling lists, in reports, and at the top of the recipient’s fax if you use  
memory sending ( p. 7-5).  
–
set the transmission type for the fax number you have registered. You can set a  
subaddress and/or password if the other party’s fax machine requires these  
settings.  
Follow this procedure to register one-touch speed dialling:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
4
Use ▼ or ▲ to select  
Press Set twice.  
.
Ex:  
Ex:  
5
Use ▼ or ▲ to select the one-touch speed  
dialling button ( to ) under which you  
want to register the fax/telephone number.  
•
If a one-touch speed dialling button has  
already been registered, the number  
registered under that button appears.  
If a group is already registered under a  
one-touch speed dialling button,  
appears.  
•
6
Press Set twice.  
Ex:  
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Speed Dialling  
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6-3  
7
Use the numeric buttons to enter the fax/  
telephone number you want to register (max.  
120 digits, including spaces and pauses).  
Ex:  
•
•
•
To enter a space, press Space. Spaces are  
optional and are ignored during dialling.  
To enter a pause, press Redial/Pause  
(
p. 9-2).  
To correct a mistake in the number,  
press to delete the rightmost digit.  
Alternatively, press Clear to delete the  
entire number.  
•
To cancel one-touch speed dialling for  
the button you selected, press Clear then  
Set. Press Stop to return to standby  
mode. The fax/telephone number and  
name registered under that button will be  
deleted.  
•
If you have already registered a number  
that you want to keep, ignore this step.  
8
9
Press Set twice.  
Ex:  
Ex:  
Use the numeric buttons to enter a name for  
the one-touch speed dialling button (max. 16  
characters, including spaces).  
•
If you are unsure how to enter characters,  
see p. 3-2.  
•
If you have already registered a name that  
you want to keep, ignore this step.  
10 Press Set.  
6-4  
Speed Dialling  
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Chapter 6  
11 This completes the basic one-touch speed  
dialling settings.  
Ex:  
Ex:  
To continue registering other one-touch speed  
dialling buttons, press Data Registration and  
repeat the procedure from step 5.  
-or-  
To end registering one-touch speed dialling  
buttons, press Stop to return to standby mode.  
-or-  
To register the transmission type for the  
current button you are registering, continue  
with the steps below.  
12 Press Set.  
Ex:  
13 Use ▼ or ▲ to select  
14 Press Set twice.  
.
Ex:  
15 Use ▼ or ▲ to select the transmission type  
setting you want.  
•
You can select from the following:  
–
Normal transmission. (Choose this  
setting if you previously set  
and no longer want to  
send with this setting.)  
–
Transmission with a subaddress and/  
or password. For details, see the  
following page.  
Chapter 6  
Speed Dialling  
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6-5  
■
If you selected  
in step 15:  
16 Press Set.  
Ex:  
17 Press Stop to return to standby mode.  
Ex:  
■
If you selected  
in step 15:  
The other party’s fax machine may require an ITU-T standard subaddress and/or  
password to receive faxes. The subaddress/password you register here must match  
exactly the one(s) registered on the other party’s fax machine. Contact the other party  
to check their settings.  
When sending with a subaddress/password, the other party’s fax machine receives  
the fax only if your subaddress/password matches theirs. Their fax machine then  
handles the received fax according to the feature they are using.  
You also need to register a subaddress/password when polling a fax machine that  
requires these settings ( p. 9-10).  
Continue with the steps below to register a subaddress/password:  
16 Press Set twice.  
Ex:  
17 If a subaddress is required, use the numeric  
Ex:  
buttons to enter it.  
•
•
If a subaddress is not required, ignore this  
step.  
If you have already registered a  
subaddress that you want to keep, ignore  
this step.  
18 Press Set twice.  
Ex:  
Ex:  
19 If a password is required, use the numeric  
buttons to enter it.  
•
•
If a password is not required, ignore this  
step.  
If you have already registered a password  
that you want to keep, ignore this step.  
6-6  
Speed Dialling  
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20 Press Set.  
Ex:  
21 To continue registering other one-touch speed  
dialling buttons, repeat the procedure from  
step 5.  
-or-  
Ex:  
Press Stop to return to standby mode.  
•
•
Use the destination labels provided with your FAX to label the one-touch speed  
dialling buttons. Stick the labels above each corresponding button.  
To check your entries, you can print a list of all the numbers and names registered for  
one-touch speed dialling ( p. 6-18).  
Note  
Chapter 6  
Speed Dialling  
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6-7  
Registering Coded Speed Dialling  
By registering a fax/telephone number under a coded speed dialling code, you can  
simplify dialling of that number to pressing Coded Dial and entering the registered  
two-digit code.  
When you register coded speed dialling, you will:  
–
–
–
assign one of the 100 codes for the fax/telephone number you want to register.  
register the fax/telephone number under that coded speed dialling code.  
register a name for the coded speed dialling code. This name appears in speed  
dialling lists, in reports, and at the top of the recipient’s fax if you use memory  
sending ( p. 7-5).  
–
set the transmission type for the fax number you have registered. You can set a  
subaddress and/or password if the other party’s fax machine requires these  
settings.  
Follow this procedure to register coded speed dialling:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
4
5
6
7
Use ▼ or ▲ to select  
Press Set.  
.
.
Use ▼ or ▲ to select  
Press Set.  
Ex:  
Ex:  
Use ▼ or ▲ to select the coded speed dialling  
code ( to ) under which you want to  
register the fax/telephone number.  
•
•
Alternatively, press Coded Dial and use  
the numeric buttons to enter the code.  
If a coded speed dialling code has already  
been registered, the number registered  
under that code appears.  
•
If a group is already registered under a  
coded speed dialling code,  
appears.  
6-8  
Speed Dialling  
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Chapter 6  
8
9
Press Set twice.  
Ex:  
Ex:  
Use the numeric buttons to enter the fax/  
telephone number you want to register (max.  
120 digits, including spaces and pauses).  
•
•
•
To enter a space, press Space. Spaces are  
optional and are ignored during dialling.  
To enter a pause, press Redial/Pause  
(
p. 9-2).  
To correct a mistake in the number,  
press to delete the rightmost digit.  
Alternatively, press Clear to delete the  
entire number.  
•
To cancel coded speed dialling for the  
code you selected, press Clear then Set.  
Press Stop to return to standby mode.  
The fax/telephone number and the name  
registered under that code will be deleted.  
If you have already registered a number  
that you want to keep, ignore this step.  
•
10 Press Set twice.  
Ex:  
Ex:  
11 Use the numeric buttons to enter a name for  
the coded speed dialling code (max.  
16 characters, including spaces).  
•
If you are unsure how to enter characters,  
see p. 3-2.  
•
If you have already registered a name that  
you want to keep, ignore this step.  
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6-9  
12 Press Set.  
13 This completes the basic coded speed dialling  
settings.  
To continue registering other coded speed  
dialling codes, press Data Registration and  
repeat the procedure from step 7.  
-or-  
To end registering coded speed dialling  
codes, press Stop to return to standby mode.  
-or-  
Ex:  
Ex:  
To register the transmission type for the  
current code you are registering, continue  
with the steps below.  
14 Press Set.  
Ex:  
15 Use ▼ or ▲ to select  
16 Press Set twice.  
.
Ex:  
17 Use ▼ or ▲ to select the transmission type  
setting you want.  
•
You can select from the following:  
–
Normal transmission. (Choose this  
setting if you previously set  
and no longer want to  
send with this setting.)  
–
Transmission with a subaddress and/  
or password. For details, see the  
following page.  
6-10  
Speed Dialling  
Chapter 6  
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■
If you selected  
in step 17:  
18 Press Set.  
Ex:  
19 Press Stop to return to standby mode.  
Ex:  
■
If you selected  
in step 17:  
The other party’s fax machine may require an ITU-T standard subaddress and/or  
password to receive faxes. The subaddress/password you register here must match  
exactly the one(s) registered on the other party’s fax machine. Contact the other party  
to check their settings.  
When sending with a subaddress/password, the other party’s fax machine receives  
the fax only if your subaddress/password matches theirs. Their fax machine then  
handles the received fax according to the feature they are using.  
You also need to register a subaddress/password when polling a fax machine that  
requires these settings ( p. 9-10).  
Continue with the steps below to register a subaddress/password:  
18 Press Set twice.  
Ex:  
19 If a subaddress is required, use the numeric  
Ex:  
buttons to enter it.  
•
If a subaddress is not required, ignore this  
step.  
•
If you have already registered a  
subaddress that you want to keep, ignore  
this step.  
20 Press Set twice.  
Ex:  
Ex:  
21 If a password is required, use the numeric  
buttons to enter it.  
•
•
If a password is not required, ignore this  
step.  
If you have already registered a password  
that you want to keep, ignore this step.  
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Speed Dialling  
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6-11  
22 Press Set.  
Ex:  
23 To continue registering other coded speed  
dialling codes, repeat the procedure from  
step 7.  
-or-  
Ex:  
Press Stop to return to standby mode.  
To check your entries, you can print a list of all the numbers and names registered for coded  
speed dialling ( p. 6-18). You may want to keep this list near your FAX to refer to it  
when dialling.  
Note  
6-12  
Speed Dialling  
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Chapter 6  
Registering Group Dialling  
If you frequently send documents to the same group of fax numbers, you can “group”  
these numbers under a one-touch speed dialling button or coded speed dialling code.  
You can then send to all the fax numbers in the group in one quick and simple  
operation.  
When you register group dialling, you will:  
–
assign a one-touch speed dialling button or a coded speed dialling code for the  
group of fax numbers you want to register.  
–
group up to 123 fax numbers under that button or code. The fax numbers must  
already be registered for one-touch or coded speed dialling (i.e. you cannot enter  
the fax numbers with the numeric buttons).  
–
register a name for the group. This name appears in speed dialling lists.  
Follow this procedure to register group dialling:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
4
5
6
7
Use ▼ or ▲ to select  
Press Set.  
.
Use ▼ or ▲ to select  
Press Set.  
.
Ex:  
Select a one-touch speed dialling button or  
coded speed dialling code under which you  
want to register the group.  
❏
To register a group under a one-touch  
speed dialling button:  
Ex:  
Use ▼ or ▲ to select the one-touch speed  
dialling button ( to ) under which  
you want to register the group.  
•
If a one-touch speed dialling button  
has already been registered,  
or  
appears.  
Chapter 6  
Speed Dialling  
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6-13  
❏
To register a group under a coded speed  
dialling code:  
Press Coded Dial, then use the numeric  
buttons to enter the coded speed dialling  
code ( to ) under which you want to  
register the group.  
Ex:  
•
If a coded speed dialling code has  
already been registered,  
or  
appears  
.
If you wish to register a group under a button or code already  
registered for speed dialling, you must delete the previous  
information first ( pp. 6-4, 6-9).  
Note  
8
9
Press Set twice.  
Ex:  
Enter the one-touch and/or coded speed  
dialling numbers you want to register in the  
group.  
❏
To enter a fax number registered for  
one-touch speed dialling:  
Ex:  
Press the one-touch speed dialling  
button(s) assigned to the number(s) you  
want to register in the group.  
❏
To enter a fax number registered for  
coded speed dialling:  
Press Coded Dial, then use the numeric  
buttons to enter the two-digit code  
assigned to the number you want to  
register in the group. Repeat for other  
codes.  
Ex:  
•
The number registered under the  
button or code you enter appears.  
You can also enter groups registered  
under buttons or codes. In this case,  
GROUP DIAL appears.  
•
•
You cannot enter numbers not  
registered for one-touch or coded  
speed dialling (i.e. with the numeric  
buttons).  
6-14  
Speed Dialling  
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Chapter 6  
•
•
To add fax numbers to a previously  
registered group, simply enter them as  
explained in this step.  
If you enter the wrong destination, or if  
you want to delete a destination already  
registered in a group, use ▼ or ▲ to  
select that entry, then press Clear.  
To cancel group dialling for the button  
or code you selected, press Clear until  
all entries are deleted, then press Set.  
Press Stop to return to standby mode.  
All fax numbers and the name of the  
group registered under that button or  
code will be deleted.  
•
10 Press Set twice.  
Ex:  
Ex:  
11 Use the numeric buttons to enter a name for  
the group (max.16 characters, including  
spaces).  
•
If you are unsure how to enter characters,  
see p. 3-2.  
•
If you have already registered a name that  
you want to keep, ignore this step.  
12 Press Set.  
Ex:  
13 To continue registering other groups, repeat  
the procedure from step 7.  
-or-  
Ex:  
Press Stop to return to standby mode.  
•
•
If you registered groups under one-touch speed dialling buttons, use the destination  
labels provided with your FAX to label the buttons. Stick the labels above each  
corresponding button.  
To check your entries, you can print a list of all the numbers and names registered for  
group dialling ( p. 6-18). You may want to keep this list near your FAX to refer to  
it when dialling.  
Note  
Chapter 6  
Speed Dialling  
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6-15  
Using Speed Dialling  
Once you have registered fax/telephone numbers for one-touch speed dialling  
p. 6-3), coded speed dialling ( p. 6-8), or group dialling ( p. 6-13), you can  
(
begin to send documents or make telephone calls with speed dialling.  
Sending a Document With Speed Dialling  
Follow this procedure to send a document using one-touch speed dialling, coded  
speed dialling, or group dialling:  
1
2
Load the document, face down in the ADF  
Ex:  
(
p. 4-3).  
(Currently used memory)  
(Standby to scan)  
•
To adjust the resolution and contrast,  
see pp. 7-2, 7-3.  
•
You may be unable to send if the memory  
used (shown in the LCD) is close to  
. To free up space in the FAX’s  
memory: print, send, or delete any  
documents you no longer need to be  
stored in memory ( p. 9-5).  
Enter the one-touch speed dialling button or  
coded speed dialling code assigned to the fax  
number or group you want to send to.  
❏
One-touch speed dialling button:  
Press the one-touch speed dialling button  
you want.  
❏
Coded speed dialling code:  
Press Coded Dial, then use the numeric  
buttons to enter the two-digit code you  
want.  
•
If you make a mistake, press Stop  
and repeat this step.  
•
appears if no fax/  
telephone number or group is  
assigned to the speed dialling button  
or code you pressed.  
3
Press Start/Copy to begin scanning for  
sending, or wait a few seconds for the FAX to  
begin scanning automatically.  
•
If you do not want the FAX to begin  
scanning automatically after a few  
seconds, disable the TIME OUT setting  
(
p. 14-6).  
6-16  
Speed Dialling  
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Chapter 6  
Making a Telephone Call With Speed Dialling  
Follow this procedure to dial a telephone number registered for one-touch or coded  
speed dialling on your FAX:  
1
2
Make sure you have connected the optional  
handset or a telephone to the FAX ( p. 2-6).  
Press Hook.  
•
You can also lift the handset instead of  
pressing Hook.  
3
Enter the one-touch speed dialling button or  
coded speed dialling code assigned to the  
telephone number you want to dial.  
❏
One-touch speed dialling button:  
Press the one-touch speed dialling button  
you want.  
❏
Coded speed dialling code:  
Press Coded Dial, then use the numeric  
buttons to enter the two-digit code you  
want.  
•
If you make a mistake, press Hook  
or hang up the handset and start  
again from step 2.  
•
appears if no fax/  
telephone number is assigned to the  
speed dialling button or code you  
pressed.  
•
appears if you  
entered a speed dialling button or  
code assigned to a group of fax  
numbers.  
4
5
When you hear the other party answer the  
call, pick up the handset to start talking.  
When you are finished, simply hang up.  
Chapter 6  
Speed Dialling  
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6-17  
Printing Speed Dialling Lists  
To check the fax/telephone numbers and names registered for speed dialling, you can  
print the speed dialling lists. You may want to keep these lists near your FAX to refer  
to them when dialling.  
Follow this procedure to print speed dialling lists:  
1
2
Open the one-touch speed dial panel.  
Press Report.  
3
4
5
Use ▼ or ▲ to select  
Press Set.  
.
Use ▼ or ▲ to select the list you want to  
print.  
•
You can select from the following:  
–
–
–
–
–
■
If you selected  
in step 5:  
6
Press Set.  
•
The FAX prints the list.  
■
If you selected a list other than  
step 5:  
in  
6
Press Set.  
7
Select in what order you want the lists to be  
printed.  
Press to print the list with the destination  
names (CONNECTION ID on the reports) in  
alphabetical order (sorted).  
-or-  
Press # to print the list in code or button order  
(unsorted).  
•
The FAX prints the list.  
Samples of the lists are shown on the following pages.  
6-18  
Speed Dialling  
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Chapter 6  
■
1-TOUCH SPD DIAL LIST 1  
27/12 2002 17:23 FAX 123 4567  
CANON  
001  
27/12 2002 17:23 FAX 123 4567  
CANON  
001  
NO.  
01]  
03]  
04]  
05]  
12]  
1-TOUCH SPD DIAL LIST 1  
[
[
[
[
[
905 79
GROU
TX TYPE  
CONNECTION ID  
CONNECTION TEL  
2
1
2
5092
NO.  
432
[
12] 2 887 0166  
Canon AUSTRALIA  
REGULAR TX  
REGULAR TX  
887
[
[
[
[
01] 905 795 1111  
03] GROUP DIAL  
04] 2 50921  
Canon CANADA  
Canon GROUP 2  
Canon ITALIA  
REGULAR TX  
PSWD/SUBADD.  
05] 1 432 2060  
Canon OPTICS  
IF YOU PRESS # IN STEP 7 ( p. 6-18),  
THE DESTINATIONS ARE LISTED IN  
BUTTON ORDER (UNSORTED).  
IF YOU PRESS IN STEP 7 ( 6-18),  
THE DESTINATIONS ARE LISTED IN  
ALPHABETICAL ORDER (SORTED).  
■
1-TOUCH SPD DIAL LIST 2 (Detailed List)  
27/12 2002 17:23 FAX 123 4567  
CANON  
001  
27/12 2002 17:23 FAX 123 4567  
CANON  
001  
[
01]  
CON
CON
TX T
1-TOUCH SPD DIAL LIST 2  
[
12] CONNECTION TEL  
2 887 0166  
[
[
03]  
04]  
CON
CONNECTION ID  
Canon AUSTRALIA  
REGULAR TX  
CON
TX TYPE  
CON
[
01] CONNECTION TEL  
905 795 1111  
Canon CANADA  
REGULAR TX  
CON
TX T
CONNECTION ID  
TX TYPE  
[
[
05]  
12]  
CON
[
03] CONNECTION TEL  
GROUP DIAL  
CON
TX T
CONNECTION ID  
Canon GROUP 2  
[
04] CONNECTION TEL  
2 50921  
Canon ITALIA  
REGULAR TX  
CONNECTION ID  
CON
TX TYPE  
CON
TX T
[
05] CONNECTION TEL  
1 432 2060  
Canon OPTICS  
PSWD/SUBADD.  
1323  
CONNECTION ID  
TX TYPE  
SUBADDRES  
IF YOU PRESS # IN STEP 7 ( p. 6-18),  
THE DESTINATIONS ARE LISTED IN  
BUTTON ORDER (UNSORTED).  
IF YOU PRESS IN STEP 7 ( 6-18),  
THE DESTINATIONS ARE LISTED IN  
ALPHABETICAL ORDER (SORTED).  
Chapter 6  
Speed Dialling  
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6-19  
■
CODED SPEED DIAL LIST 1  
27/12 2002 17:23 FAX 123 4567  
CANON  
001  
27/12 2002 17:23 FAX 123 4567  
CANON  
001  
NO.  
CODED SPEED DIAL LIST 1  
[* 00]  
[* 01]  
[* 02]  
[* 03]  
[* 21]  
[* 32]  
2131
03 37
49 3NO.  
516p4
TX TYPE  
CONNECTION ID  
CONNECTION TEL  
1
Canon DEUTSCH.  
Canon FRANCE  
Canon GROUP 1  
Canon TOKYO  
Canon U.S.A.  
Canon UK  
[
00] 2131 1250  
REGULAR TX  
REGULAR TX  
GROU
[
02] 1 49 39 25 25  
21] GROUP DIAL  
01] 03 3758 2111  
03] 516p488 6700  
32] 81 773 3173  
81 77
[
[
[
[
REGULAR TX  
REGULAR TX  
PSWD/SUBADD.  
IF YOU PRESS IN STEP 7 ( 6-18),  
THE DESTINATIONS ARE LISTED IN  
ALPHABETICAL ORDER (SORTED).  
IF YOU PRESS # IN STEP 7 ( p. 6-18),  
THE DESTINATIONS ARE LISTED IN  
CODE ORDER (UNSORTED).  
■
CODED SPEED DIAL LIST 2 (Detailed List)  
27/12 2002 17:23 FAX 123 4567  
CANON  
001  
27/12 2002 17:23 FAX 123 4567  
CANON  
001  
[* 00]  
[* 01]  
[* 02]  
[* 03]  
CON
CON
TX T
CODED SPEED DIAL LIST 2  
[
00] CONNECTION TEL  
2131 1250  
Canon DEUTSCH.  
REGULAR TX  
CON
CONNECTION ID  
CON
TX T
TX TYPE  
[
02] CONNECTION TEL  
1 49 39 25 25  
Canon FRANCE  
REGULAR TX  
CON
CONNECTION ID  
CON
TX T
TX TYPE  
[
21] CONNECTION TEL  
GROUP DIAL  
CON
CONNECTION ID  
Canon GROUP 1  
CON
TX T
[
01] CONNECTION TEL  
03 3758 2111  
Canon TOKYO  
REGULAR TX  
CONNECTION ID  
[* 21]  
[* 32]  
CON
CON
TX TYPE  
[
03] CONNECTION TEL  
516p488 6700  
Canon U.S.A.  
REGULAR TX  
CON
CONNECTION ID  
CON
TX TYPE  
TX T
[
32] CONNECTION TEL  
81 773 3173  
Canon UK  
PSWD/SUBADD.  
1323  
CONNECTION ID  
TX TYPE  
SUBADDRES  
IF YOU PRESS # IN STEP 7 ( p. 6-18),  
THE DESTINATIONS ARE LISTED IN  
CODE ORDER (UNSORTED).  
IF YOU PRESS IN STEP 7 ( 6-18),  
THE DESTINATIONS ARE LISTED IN  
ALPHABETICAL ORDER (SORTED).  
6-20  
Speed Dialling  
Chapter 6  
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■
GROUP DIAL LIST  
27/12 2002 17:23 FAX 123 4567  
CANON  
001  
GROUP DIAL LIST  
[
[
03] Canon GROUP 2  
21] Canon GROUP 1  
[
[
[
[
04] 2 50921  
Canon ITALIA  
Canon DEUTSCH.  
Canon FRANCE  
Canon UK  
00] 2131 1250  
02] 1 49 39 25 25  
32] 81 773 3173  
[
[
01] 905 795 1111  
03] 516p488 6700  
Canon CANADA  
Canon U.S.A.  
Chapter 6  
Speed Dialling  
6-21  
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6-22  
Speed Dialling  
Chapter 6  
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Chapter 7  
Sending Faxes  
❏
❏
Preparing to Send a Fax .............................................................................  
7-2  
7-2  
7-2  
7-3  
7-4  
•
•
•
•
Documents You Can Fax.......................................................................  
Setting the Scanning Resolution............................................................  
Setting the Scanning Contrast................................................................  
Dialling Methods ...................................................................................  
Sending Methods........................................................................................  
7-5  
7-5  
7-6  
•
•
Memory Sending ...................................................................................  
Manual Sending Via the Handset ..........................................................  
❏
❏
Cancelling Sending ....................................................................................  
Redialling When the Line is Busy .............................................................  
7-8  
7-9  
7-9  
7-9  
7-9  
7-9  
7-9  
•
Manual Redialling .................................................................................  
Cancelling Manual Redialling ............................................................  
Automatic Redialling.............................................................................  
What is Automatic Redialling?...........................................................  
Cancelling Automatic Redialling........................................................  
•
Setting the Options for Automatic Redialling .................................... 7-10  
❏
❏
Sending the Same Document to Several Fax Numbers  
(Sequential Broadcasting).......................................................................... 7-12  
Delayed Sending ........................................................................................ 7-14  
•
•
•
Scanning a Document into Memory for Delayed Sending.................... 7-14  
Printing a Document Set for Delayed Sending...................................... 7-16  
Deleting a Document Set for Delayed Sending..................................... 7-17  
Chapter 7  
Sending Faxes  
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7-1  
Preparing to Send a Fax  
Documents You Can Fax  
For information on the types of documents you can fax, their requirements, and  
details on loading documents, see Chapter 4.  
Setting the Scanning Resolution  
You can set the scanning resolution of documents you send. The higher the resolution  
the higher the output quality at the other end, but the slower the transmission speed.  
Adjust the scanning resolution according to the type of document you are sending.  
If you are sending a document that requires some pages to be scanned at a different  
resolution from the others, you can change the resolution setting while the document  
is being scanned. However, please note that the new setting will only be effective  
from the next page scanned.  
Follow this procedure to set the scanning resolution:  
1
Press Resolution to select the resolution  
setting you want.  
Ex:  
•
You can select from the following:  
–
Suitable for most text-only  
documents.  
–
Suitable for fine-print documents.  
–
Suitable for documents that contain  
images such as photos. With this  
setting, areas of the document that  
contain photos are automatically  
scanned with 64 levels of grey,  
rather than just in black & white.  
–
Suitable for documents that contain  
fine print and images. This setting is  
four times the resolution of the  
setting.  
2
Continue with the operation you are  
performing.  
•
If you do not proceed with any other  
operation, the LCD returns to standby  
mode after about 10 seconds.  
7-2  
Sending Faxes  
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Chapter 7  
Setting the Scanning Contrast  
You can adjust the degree of contrast at which your document is scanned for sending  
and copying. Adjust according to how light or how dark your document is.  
Follow this procedure to set the scanning contrast for sending and copying:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
Press Set twice.  
4
5
6
Use ▼ or ▲ to select  
Press Set.  
.
Ex:  
Use ▼ or ▲ to select the scanning contrast  
you want.  
•
You can select from the following:  
–
Adequate for most documents.  
–
Suitable for light documents.  
–
Suitable for dark documents.  
7
8
Press Set.  
Press Stop to return to standby mode.  
Ex:  
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Sending Faxes  
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7-3  
Dialling Methods  
There are several ways of dialling the fax number(s) you want to send to. They are as  
follows:  
•
•
Regular Dialling  
Dial a fax number by using the numeric buttons, similar to dialling a telephone  
number.  
One-Touch Speed Dialling  
Dial a fax number by pressing the one-touch speed dialling button (01 to 24)  
assigned to the fax number. For details on registering and using one-touch speed  
dialling, see pp. 6-3, 6-16.  
•
•
Coded Speed Dialling  
Dial a fax number by pressing Coded Dial and entering the two-digit code  
(00 to 99) assigned to the fax number. For details on registering and using coded  
speed dialling, see pp. 6-8, 6-16.  
Group Dialling  
Send a document to a predefined group of fax numbers registered for speed  
dialling. For details on registering groups and using group dialling, see pp. 6-13,  
6-16.  
7-4  
Sending Faxes  
Chapter 7  
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Sending Methods  
This section explains the two main sending methods: Memory sending and Manual  
sending via the handset.  
Memory Sending  
Memory sending is a quick and easy way to send a document. As the FAX scans the  
first page of a multipage document into its memory, it begins calling the other party  
and transmitting the information even as the remaining pages are being scanned.  
Since the FAX is multitasking, you can even scan a document into memory while  
performing other tasks.  
The FAX has enough memory to store up to approximately 256 pages* (fewer if the  
document contains many graphics or particularly dense text).  
Follow this procedure to send a document using memory sending:  
1
Load the document, face down in the ADF  
Ex:  
(
p. 4-3).  
(Currently used memory)  
(Standby to scan)  
•
To adjust the resolution and contrast,  
see pp. 7-2, 7-3.  
You may be unable to send if the memory  
used (shown in the LCD) is close to  
. Use manual sending via the  
handset instead ( p. 7-6).  
•
2
Dial the other party’s fax number.  
Ex:  
•
•
For dialling methods, see p. 7-4.  
If you enter the wrong number, press  
Stop, then enter the correct number.  
If you are connected to a PBX and need  
to first dial an outside line access number  
(“9”, for example), add a pause after that  
number by pressing Redial/Pause  
•
(
p. 9-2).  
*
Based on Canon FAX Standard Chart No. 1, standard mode.  
Chapter 7  
Sending Faxes  
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7-5  
3
Press Start/Copy to begin scanning for  
sending, or if you used speed dialling, wait a  
few seconds for the FAX to begin scanning  
automatically.  
•
If you do not want the FAX to begin  
scanning automatically after a few  
seconds, disable the TIME OUT setting  
(
p. 14-6).  
•
•
To cancel sending once dialling has  
started, press Stop then T ( p. 7-8).  
If the number you are calling is busy, the  
FAX redials the number automatically  
after a few minutes ( p. 7-9).  
•
•
You can register up to 20 different sending operations for memory sending.  
The document is automatically deleted from memory after sending. This occurs even  
if an error prevents complete transmission of the document.  
Note  
Manual Sending Via the Handset  
Manual sending via the handset allows you to talk to the other party before sending a  
document. This method is useful if the other party must manually activate their fax  
machine to receive a fax.  
For this mode, you need to connect the optional handset or a telephone to your FAX  
(
p. 2-6).  
Note  
Follow this procedure to send a document using manual sending via the handset:  
1
2
Make sure you have connected the optional  
handset or a telephone to the FAX ( p. 2-6).  
Load the document, face down in the ADF  
Ex:  
(
p. 4-3).  
(Currently used memory)  
(Standby to scan)  
•
To adjust the resolution and contrast,  
see pp. 7-2, 7-3.  
3
Press Hook.  
You can also lift the handset instead of  
pressing Hook.  
•
7-6  
Sending Faxes  
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Chapter 7  
4
Dial the other party’s fax/telephone number.  
Ex:  
•
•
For dialling methods, see p. 7-4.  
If you make a mistake during dialling,  
press Hook or hang up the handset and  
start again from step 3.  
■
If you hear a high-pitched signal instead of a voice:  
5
Press Start/Copy to begin sending the  
document.  
If you picked up the handset to dial, press  
Start/Copy and hang up.  
■
If you hear a voice:  
5
Pick up the handset and start your  
conversation.  
•
If you pressed Hook instead of lifting the  
handset in step 3, you will hear the other  
party’s voice but they will not be able to  
hear you through the speaker. Pick up the  
handset to talk to the other party.  
6
7
When you are ready to send your document,  
ask the other party to press the start button on  
their fax machine.  
When you hear the high-pitched signal of the  
other party’s fax machine, press Start/Copy  
and hang up to begin sending the document.  
•
•
If using the handset, be sure to hang up after you press Start/Copy on the FAX,  
otherwise the call will be disconnected.  
The FAX will alert you by beeping if the handset is not hung up properly. Make sure  
the handset is seated properly in its cradle. If you do not want the FAX to beep, disable  
the OFFHOOK ALARM setting ( p. 14-4).  
Note  
Chapter 7  
Sending Faxes  
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7-7  
Cancelling Sending  
Follow this procedure if you want to stop sending a document before transmission is  
completed:  
■
If you are sending a document using manual sending via the  
handset:  
1
Press Stop.  
•
•
The transmission is cancelled.  
The FAX prints an ERROR TX  
REPORT ( p. 11-4).  
■
If you are sending a document using memory sending:  
1
Press Stop.  
•
The FAX asks you to confirm that you  
want to cancel sending.  
2
Press to cancel sending.  
•
•
•
Sending is not cancelled until you  
press  
If you change your mind and want to  
continue sending, press #.  
To cancel transmission of a document  
waiting to be sent (e.g. delayed sending,  
between rediallings), you will have to  
delete it from memory ( pp. 7-17, 9-9).  
The FAX prints an ERROR TX  
REPORT ( p. 11-4).  
.
•
When you cancel sending, you may need to open the operation panel to remove the  
document from the ADF ( p. 13-2).  
Note  
7-8  
Sending Faxes  
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Chapter 7  
Redialling When the Line is Busy  
There are two methods of redialling: Manual redialling and Automatic redialling.  
This section explains these two methods.  
Manual Redialling  
Press Redial/Pause to dial the last number you dialled with the numeric buttons.  
(This starts redialling regardless of whether automatic redialling is enabled.)  
Cancelling Manual Redialling  
To cancel manual redialling, press Stop.  
Automatic Redialling  
What is Automatic Redialling?  
When you are sending a document using memory sending ( p. 7-5) and the other  
party’s line is busy, the FAX waits the specified time interval and then redials the  
number automatically. This is called Automatic redialling.  
You will know that the FAX is waiting to redial when  
transaction number ( .) are displayed in the LCD.  
and the  
The automatic redialling options allow you to customise the number of times the  
FAX redials, as well as the time interval between redials. You can also disable  
automatic redialling if you prefer the FAX not to do so.  
If all automatic redialling attempts are unsuccessful, the FAX cancels the  
transmission and prints an ERROR TX REPORT to notify you that the transmission  
was not completed ( p. 11-4).  
Cancelling Automatic Redialling  
Automatic redialling cannot be cancelled with the Stop button while the FAX is  
waiting to redial. You can either wait until the FAX begins redialling and then follow  
the procedure below, or if you want to cancel while the FAX is waiting to redial, you  
will have to delete the document from memory ( p. 9-9).  
Follow this procedure to cancel automatic redialling when the FAX begins redialling:  
1
Wait until the FAX begins redialling.  
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7-9  
2
3
Press Stop.  
The FAX asks you to confirm that you  
want to cancel automatic redialling.  
•
Press to cancel redialling.  
•
•
•
Redialling is not cancelled until you  
press  
If you change your mind and want to  
continue redialling, press #.  
The FAX prints an ERROR TX  
REPORT ( p. 11-4).  
.
Setting the Options for Automatic Redialling  
You can set the following options for automatic redialling:  
•
•
•
Whether the FAX redials automatically.  
The number of times the FAX attempts to redial.  
The time interval between redialling attempts.  
Follow this procedure to adjust the automatic redialling options:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
4
5
6
7
Press Set.  
Use ▼ or ▲ to select  
Press Set.  
.
.
Use ▼ or ▲ to select  
Press Set.  
Ex:  
7-10  
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Chapter 7  
8
Use ▼ or ▲ to select the setting you want.  
•
You can select from the following:  
–
Enables automatic redialling.  
–
Disables automatic redialling.  
■
If you selected  
in step 8:  
9
Press Set.  
10 Press Stop to return to standby mode.  
Ex:  
■
If you selected  
in step 8:  
9
Press Set twice.  
Ex:  
Ex:  
10 Use the numeric buttons to enter the number  
of times you want the FAX to redial.  
You can select from 1 to 10 times.*  
•
11 Press Set twice.  
Ex:  
Ex:  
12 Use the numeric buttons to enter the time  
interval between redials.  
•
You can select from 2 to 99 minutes.*  
13 Press Set.  
14 Press Stop to return to standby mode.  
Ex:  
*
The selectable values vary depending on the country.  
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7-11  
Sending the Same Document to Several Fax  
Numbers (Sequential Broadcasting)  
This feature, also called Sequential Broadcasting, allows you to send the same  
document to several fax numbers in one operation. Simply load the document, enter  
the fax numbers, and the FAX will then scan the document into its memory and send  
the document to all the fax numbers you entered, one after the other.  
You can send the same document to as many as 125 fax numbers using this feature.  
Please note, however, that the fax numbers you enter must be registered for one-touch  
or coded speed dialling ( Chapter 6). You will only be able to enter one fax number  
using regular dialling (i.e. with the numeric buttons).  
If you frequently send documents to the same group of fax numbers, you can register  
these numbers for group dialling instead. This will simplify dialling ( p. 6-13).  
Note  
Follow this procedure to send the same document to several fax numbers:  
1
Load the document, face down in the ADF  
Ex:  
(
p. 4-3).  
(Currently used memory)  
(Standby to scan)  
•
To adjust the resolution and contrast,  
see pp. 7-2, 7-3.  
•
You may be unable to send if the memory  
used (shown in the LCD) is close to  
. To free up space in the FAX’s  
memory: print, send, or delete any  
documents you no longer need to be  
stored in memory ( p. 9-5).  
2
Enter up to 125 fax numbers using any of the  
following methods:  
❏
One-touch speed dialling:  
Ex:  
Press the one-touch speed dialling  
button(s) you want.  
❏
Coded speed dialling:  
Ex:  
Ex:  
Press Coded Dial, then use the numeric  
buttons to enter the two-digit code you  
want. Repeat for other codes.  
•
Be sure to press Coded Dial before  
each code.  
❏
Regular dialling:  
Use the numeric buttons to enter the fax  
number you want, then press Set.  
Ex:  
•
You can only enter one fax number  
this way.  
7-12  
Sending Faxes  
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Chapter 7  
•
•
•
You can enter the fax numbers in any order.  
If you enter a wrong destination, press Clear, then enter the correct destination.  
You must enter the second destination within five seconds of entering the first one. All  
subsequent destinations must be entered within 10 seconds. If you wait longer than  
these times, the FAX automatically begins scanning the document for sending. If you  
do not want the FAX to begin scanning automatically after a few seconds, disable the  
setting ( p. 14-6).  
Note  
•
To review the destinations entered, use ▼ or ▲ to scroll through the numbers.  
3
Press Start/Copy to begin scanning for  
sending, or wait a few seconds for the FAX to  
begin scanning automatically.  
•
The FAX will first send the document to  
the one-touch speed dialling destinations,  
then the coded speed dialling  
destinations, and finally to the  
destination dialled using regular dialling.  
If you do not want the FAX to begin  
scanning automatically after a few  
•
•
seconds, disable the  
p. 14-6).  
setting  
(
To cancel sending once dialling has  
started, press Stop then . Sending to all  
destinations you specified in step 2 will  
be cancelled. (You cannot cancel only  
one destination.)  
•
•
If a number is busy, the FAX will continue sending to the other destinations and then  
automatically redial the number that was busy.  
If the FAX’s memory becomes full while scanning your document,  
will appear in the LCD. If this happens, remove the remainder of the document from  
the ADF (you may need to open the operation panel to do so), then divide the  
document into several sections and send each section separately.  
Note  
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7-13  
Delayed Sending  
Your FAX allows you to scan a document into its memory and send it automatically  
to as many as 125 fax numbers at a preset time within the next 24 hours. This is called  
Delayed sending or Timer sending. By using this feature, you can take advantage of  
lower long distance rates at night, for example.  
To use delayed sending correctly, make sure the correct time is set on your FAX  
(
p. 3-6).  
Note  
Scanning a Document into Memory for Delayed  
Sending  
Follow this procedure to scan a document into the FAX’s memory for delayed  
sending:  
1
Load the document, face down in the ADF  
Ex:  
(
•
p. 4-3).  
(Currently used memory)  
(Standby to scan)  
To adjust the resolution and contrast,  
see pp. 7-2, 7-3.  
•
You may be unable to scan if the memory  
used (shown in the LCD) is close to  
. To free up space in the FAX’s  
memory: print, send, or delete any  
documents you no longer need to be  
stored in memory ( p. 9-5).  
2
3
Open the one-touch speed dial panel.  
Press Delayed Transmission.  
4
5
Press Set.  
Ex:  
Ex:  
Use the numeric buttons to enter the time at  
which you want to send the document.  
•
Use the 24-hour format for the time (e.g.  
11:30 p.m. as 23:30), and precede single  
digits with a zero.  
6
Press Set.  
7-14  
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Chapter 7  
7
Enter up to 125 fax numbers you want to send  
to using any of the following methods:  
❏
One-touch speed dialling:  
Ex:  
Press the one-touch speed dialling  
button(s) you want.  
❏
Coded speed dialling:  
Ex:  
Ex:  
Press Coded Dial, then use the numeric  
buttons to enter the two-digit code you  
want. Repeat for other codes.  
•
Be sure to press Coded Dial before  
each code.  
❏
Regular dialling:  
Use the numeric buttons to enter the fax  
number you want, then press Set.  
Ex:  
•
You can only enter one fax number  
this way.  
•
•
If you enter the wrong destination, press Clear, then enter the correct destination.  
When you have entered multiple fax numbers, use ▼ or ▲ to scroll through the  
numbers to review the destinations.  
Note  
8
Press Start/Copy to begin scanning the  
document into the FAX’s memory.  
•
When the preset time is reached, the FAX  
sends the document to the destination(s)  
you specified in step 7.  
•
•
You can register up to 20 different delayed sending operations.  
If the FAX’s memory becomes full while scanning your document, MEMORY FULL  
will appear in the LCD. If this happens, you will not be able to send the document at  
a preset time. Remove the remainder of the document from the ADF (you may need  
to open the operation panel to do so).  
Note  
•
Since the FAX is multitasking, you can perform other tasks even when your FAX is  
set for delayed sending.  
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7-15  
Printing a Document Set for Delayed Sending  
Follow this procedure to print a document stored in memory for delayed sending:  
When you print a document stored in memory for delayed sending using the  
following procedure, the print is reduced to 90% of the original.  
Note  
1
2
Open the one-touch speed dial panel.  
Press Delayed Transmission.  
3
4
5
Use ▼ or ▲ to select  
Press Set.  
.
Ex:  
Ex:  
Use ▼ or ▲ to select the transaction number  
(
) of the document you want to  
print.  
•
If you are unsure of the transaction  
number ( .), print the DOC.  
MEMORY LIST ( p. 9-5).  
•
A “ ” before the transaction number  
(
) indicates that that  
document is being sent at that moment  
and can therefore not be selected.  
•
Use  
or  
to display details of the  
transaction (e.g. destination).  
6
Press Set.  
7
8
Press to print the first page only, or press  
to print all pages of the document.  
•
The FAX prints the document.  
To continue printing other documents set for  
delayed sending, repeat the procedure from  
step 5.  
-or-  
Ex:  
Press Stop to return to standby mode.  
7-16  
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Chapter 7  
Deleting a Document Set for Delayed Sending  
Follow this procedure to delete a document stored in memory for delayed sending:  
1
2
Open the one-touch speed dial panel.  
Press Delayed Transmission.  
3
4
5
Use ▼ or ▲ to select  
Press Set.  
.
Ex:  
Ex:  
Use ▼ or ▲ to select the transaction number  
(
) of the document you want to  
delete.  
•
•
If you are unsure of the transaction  
number ( ), print the DOC.  
MEMORY LIST ( p. 9-5).  
A “ ” before the transaction number  
(
) indicates that that  
document is being sent at that moment. If  
you want to delete a document being  
sent, follow the instructions in the LCD.  
•
Use  
or  
to display details of the  
transaction (e.g. destination).  
6
Press Set.  
7
8
Press to delete the document.  
•
If you change your mind and want to  
keep the document in memory for  
delayed sending, press  
.
To continue deleting other documents set for  
delayed sending, repeat the procedure from  
step 5.  
-or-  
Ex:  
Press Stop to return to standby mode.  
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7-17  
7-18  
Sending Faxes  
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Chapter 8  
Receiving Faxes  
❏
Receiving Methods ....................................................................................  
8-2  
8-3  
8-3  
•
Receiving Faxes Automatically: FAX ONLY MODE..........................  
Setting FAX ONLY MODE ...............................................................  
Receiving Both Faxes and Telephone Calls Automatically:  
•
Fax/Tel Mode.........................................................................................  
Setting Fax/Tel Mode .........................................................................  
Setting the Options for Fax/Tel Mode ................................................  
Receiving Faxes Manually: MANUAL MODE....................................  
Setting MANUAL MODE..................................................................  
Receiving a Fax Manually ..................................................................  
Receiving With an Answering Machine: ANS.MACHINE MODE ..... 8-10  
Setting ANS.MACHINE MODE........................................................ 8-10  
Using the FAX With an Answering Machine..................................... 8-10  
8-5  
8-5  
8-6  
8-8  
8-8  
8-8  
•
•
❏
❏
❏
Receiving While Performing Other Tasks................................................. 8-11  
Receiving Faxes in Memory When a Problem Occurs.............................. 8-11  
Cancelling Receiving................................................................................. 8-11  
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Receiving Faxes  
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8-1  
Receiving Methods  
The FAX provides you with several modes for receiving faxes. To determine which  
mode best suits your requirements, refer to the table below:  
Receive Mode  
Main Use Operation  
Requirements  
Details  
Fax  
The FAX answers all  
calls as fax calls. It  
receives faxes  
Separate telephone line  
for fax use only.  
p. 8-3  
automatically and  
disconnects voice calls.  
Fax/Tel  
The FAX automatically  
switches between fax and telephone connected to  
voice calls. It receives  
faxes automatically and  
rings for voice calls.  
Optional handset or  
p. 8-5  
p. 8-8  
the FAX.  
Tel  
The FAX rings for every Optional handset or  
call, whether a fax call or telephone connected to  
a voice call. For a fax  
call, you have to  
the FAX.  
manually activate  
reception of a fax.  
Fax/Tel  
The FAX receives  
Answering machine  
p. 8-10  
documents automatically connected to the FAX.  
and the answering  
machine records voice  
messages.  
Once you have decided which mode is suitable for your needs, set the mode as  
described in this chapter. You can change the mode at any time.  
8-2  
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Chapter 8  
Receiving Faxes Automatically: FAX ONLY MODE  
If you have a separate telephone line for fax use only, connect your FAX to this line  
and set FAX ONLY MODE. Your FAX will answer all calls as fax calls.  
Setting FAX ONLY MODE  
1
Press Receive Mode to select  
.
Ex:  
•
After a few seconds, the LCD changes to  
this display:  
If  
does not appear in the LCD when you press Receive Mode,  
follow this procedure to set this mode:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
4
5
6
7
8
9
Press Set.  
Use ▼ or ▲ to select  
Press Set.  
.
Use ▼ or ▲ to select  
Press Set.  
.
Ex:  
Use ▼ or ▲ to select  
Press Set.  
.
10 Press Stop to return to standby mode.  
Ex:  
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8-3  
11 Confirm that FaxOnly is displayed in the  
Ex:  
LCD.  
•
If FaxOnly is not displayed, press  
Receive Mode to select  
. After a few seconds, the LCD  
returns to standby mode.  
The FAX treats all incoming calls as fax calls. It receives faxes automatically and  
disconnects any voice calls.  
The FAX does not ring when it receives a fax call. If you want to be alerted when a  
fax call is received, connect the optional handset or a telephone to the FAX, and  
Note  
enable the  
setting ( p. 14-7). You can also select the number of  
, p. 14-7).  
rings before the FAX answers (  
8-4  
Receiving Faxes  
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Chapter 8  
Receiving Both Faxes and Telephone Calls  
Automatically: Fax/Tel Mode  
Set this mode if you only have one telephone line for fax and telephone use and want  
your FAX to automatically switch between fax and voice calls.  
For this mode, you need to connect the optional handset or a telephone to your FAX  
(
p. 2-6).  
Note  
Setting Fax/Tel Mode  
Follow this procedure to set the receive mode to  
(Fax/Tel Mode):  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
4
5
6
7
8
9
Press Set.  
Use ▼ or ▲ to select  
Press Set.  
.
Use ▼ or ▲ to select  
Press Set.  
.
Ex:  
Use ▼ or ▲ to select  
Press Set.  
.
•
To set the options for  
(Fax/Tel Mode), see the following  
pages.  
10 Press Stop to return to standby mode.  
Ex:  
Ex:  
11 Confirm that FaxTel is displayed in the LCD.  
•
If FaxTel is not displayed, press Receive  
Mode to select Fax/Tel Mode. After a  
few seconds, the LCD returns to standby  
mode.  
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8-5  
Setting the Options for Fax/Tel Mode  
If you set Fax/Tel Mode, you can control precisely how the FAX handles incoming  
calls by adjusting the following settings:  
–
–
–
setting: Adjust the time the FAX takes to check whether a  
call is from a fax machine or from a telephone (default: 8 seconds).  
setting: Adjust the length of time the FAX rings when the call  
is from a telephone (default: 22 seconds).  
setting: Set whether the FAX switches to receive mode or  
disconnects the call after the ring time set in  
(default: switches to receive mode).  
has elapsed  
■
What Happens When Fax/Tel Mode is Selected  
When the FAX receives a call, it responds according to the type of call as follows:  
Type of call  
Telephone  
Fax  
Fax  
Sending document  
manually  
Sending document  
automatically  
Telephone charges  
begin for the caller.  
The FAX answers without ringing.  
The FAX listens for the fax tone.  
(For 8 sec.)  
The fax tone is  
detected.  
The document is  
received automatically.  
(Default setting  
= 8 sec.)  
(The fax tone is  
detected and the FAX  
switches to receive  
mode.)  
The fax tone is not detected.  
The FAX starts ringing.  
Pick up the handset  
to talk.  
(Default setting  
= 22 sec.  
If you don’t pick up the handset  
(within 22 sec.).  
Choose between:  
(default setting) and  
The fax disconnects  
the call.  
(Default setting)  
Not all fax machines are capable of sending a fax tone. For those cases if you set  
the to , the fax switches to receive mode automatically  
and starts receiving the document. If no document comes in, it disconnects the call  
after approximately 40 seconds.  
8-6  
Receiving Faxes  
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Chapter 8  
Follow this procedure to set the Fax/Tel Mode options:  
1
2
3
Follow steps 1 to 9 on page 8-5.  
Press Set.  
Ex:  
Ex:  
Use the numeric buttons to enter the  
duration.  
•
•
You can select from 0 to 30 seconds.*  
See the previous page for details on this  
setting.  
4
5
Press Set twice.  
Ex:  
Ex:  
Use the numeric buttons to enter the  
duration.  
•
•
You can select from 10 to 60 seconds.*  
See the previous page for details on this  
setting.  
6
7
Press Set twice.  
Ex:  
Use ▼ or ▲ to select the  
setting you want.  
•
You can select from the following:  
–
–
(Switch to receive mode)  
(Disconnect the  
call)**  
•
See the previous page for details on this  
setting.  
8
9
Press Set.  
Press Stop to return to standby mode.  
Ex:  
*
The selectable duration varies depending on the country.  
** DISCONNECT is available for certain countries only.  
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8-7  
Receiving Faxes Manually: MANUAL MODE  
Set this mode if you only have one telephone line that you use mainly for voice calls,  
and only occasionally to receive faxes.  
For this mode, you will need to connect the optional handset or a telephone to your  
FAX to be able to receive voice calls and also to manually activate reception of  
documents. You can activate reception directly from your FAX, or if your telephone  
is located away from your unit, you can dial the remote receiving ID on the telephone  
to activate reception (this is called Remote reception).  
Setting MANUAL MODE  
Follow this procedure to set the receive mode to MANUAL MODE:  
1
Press Receive Mode to select  
.
Ex:  
•
After a few seconds, the LCD changes to  
this display:  
Receiving a Fax Manually  
Follow this procedure to receive a fax manually:  
1
2
3
Make sure Manual is displayed in the LCD.  
Ex:  
Make sure you have connected the optional  
handset or a telephone to the FAX ( p. 2-6).  
When you hear the optional handset or  
telephone ring, pick up the handset.  
8-8  
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Chapter 8  
■
If you hear a beep tone or silence:  
4
Someone is trying to send you a fax. Press  
Start/Copy on your FAX and hang up to  
begin receiving the document.  
•
If you are using the telephone and it is  
located away from your unit, dial 25 (the  
default remote receiving ID) on your  
telephone and hang up.  
■
If you hear a voice:  
4
Start your conversation. If the caller wants to  
send a fax after talking to you, ask them to  
press the start button on their fax machine.  
5
When you hear a beep, press Start/Copy on  
your FAX and hang up to begin receiving the  
document.  
•
If you are using the telephone and it is  
located away from your unit, dial 25 (the  
default remote receiving ID) on your  
telephone and hang up.  
•
•
If using the handset, be sure to hang up after you press Start/Copy on the FAX,  
otherwise the call will be disconnected.  
The FAX will alert you by beeping if the handset is not hung up properly. Make sure  
the handset is seated properly in its cradle. If you do not want the FAX to beep, disable  
Note  
the  
setting ( p. 14-4).  
•
•
•
If you cannot activate reception from the telephone, check that the  
is enabled ( p. 14-7).  
setting  
, p. 14-7), or disable  
You can change the remote receiving ID (  
remote receiving ( , p. 14-7).  
If you have an answering machine connected to your FAX that can carry out remote-  
control operations (controlling your answering machine from a remote telephone), the  
security code for this function may be the same as the remote receiving ID of your  
FAX. If this is the case, make sure you change the FAX’s remote receiving ID to make  
it distinct from the answering machine’s security code (  
, p. 14-7).  
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8-9  
Receiving With an Answering Machine:  
ANS.MACHINE MODE  
Connecting an answering machine to the FAX allows you to receive faxes and  
telephone messages while you are out.  
In ANS.MACHINE MODE, the FAX allows the answering machine to answer  
incoming calls, then listens for the fax tone and automatically receives the fax if it  
detects this tone.  
Setting ANS.MACHINE MODE  
For this mode, you need to connect an answering machine or a telephone with an answering  
machine to your FAX ( p. 2-6).  
Note  
Follow this procedure to set the receive mode to  
:
1
PressReceive Mode toselect  
.
Ex:  
•
After a few seconds, the LCD changes to  
this display:  
Using the FAX With an Answering Machine  
Follow these guidelines when using the FAX with an answering machine:  
•
•
Set the answering machine to answer on the first or second ring.  
When recording the outgoing message on the answering machine:  
– the entire message must be no longer than 15 seconds.  
– in the message, tell your callers how to send a fax. For example: “Hello. I can’t  
answer the phone right now, but please leave a message after the beep. If you  
would like to send a fax, press the start button on your fax machine after you  
finish your message. Thank you.”  
8-10  
Receiving Faxes  
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Receiving While Performing Other Tasks  
The FAX is a multitasking device so it can receive faxes and voice calls while you  
are performing other tasks.  
If the FAX cannot print a received fax because it is performing another task that  
prevents it from doing so, it will receive the fax in memory. Then, as soon as it  
completes the other task, the FAX automatically prints the received fax from  
memory.  
Receiving Faxes in Memory When a Problem  
Occurs  
If the FAX encounters a problem when it is receiving a fax, it automatically stores the  
unprinted pages of the fax in memory. It then displays REC’D IN MEMORY as well  
as one or more messages in the LCD. For an explanation of the message(s) and details  
on the action to take, see p. 13-8.  
•
•
The FAX’s memory can store up to approximately 256 pages.*  
You can set the unit so that it does not store faxes in memory if a problem occurs  
Note  
during reception (  
, p. 14-7).  
•
•
Once the problem is solved and the unit prints the received fax, it will delete the fax  
from memory.  
If the unit’s memory becomes full while receiving a fax in memory, you will not be  
able to receive the remaining pages. Contact the other party and ask them to resend the  
remainder of the fax.  
Cancelling Receiving  
Follow this procedure if you want to stop receiving a fax before reception is  
completed:  
1
2
Press Stop.  
•
The FAX asks you to confirm that you  
want to cancel receiving.  
Press to cancel receiving.  
•
•
Receiving is not cancelled until you  
press  
If you change your mind and want to  
continue receiving, press #.  
Ex:  
.
*
Based on Canon FAX Standard Chart No. 1, standard mode.  
Chapter 8  
Receiving Faxes  
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8-11  
8-12  
Receiving Faxes  
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Chapter 9  
Special Features  
❏
❏
❏
Special Dialling..........................................................................................  
9-2  
9-2  
9-3  
9-4  
9-4  
•
•
•
•
Entering Pauses in a Fax/Telephone Number........................................  
Switching Temporarily to Tone Dialling...............................................  
Confirming a Dial Tone.........................................................................  
Dialling Through a Switchboard ...........................................................  
Documents Stored in Memory...................................................................  
9-5  
9-5  
9-6  
9-7  
9-9  
•
•
•
•
Printing a List of Documents Stored in Memory...................................  
Printing a Document Stored in Memory................................................  
Sending a Document Stored in Memory ...............................................  
Deleting a Document Stored in Memory...............................................  
Polling........................................................................................................ 9-10  
•
•
What is Polling?..................................................................................... 9-10  
Polling Receiving................................................................................... 9-10  
Polling Another Fax Machine............................................................. 9-10  
Cancelling Polling Receiving ............................................................. 9-12  
Polling Sending...................................................................................... 9-12  
Setting Up the Polling Box ................................................................. 9-12  
Scanning a Document into the Polling Box........................................ 9-15  
Changing or Deleting the Polling Box Settings.................................. 9-15  
•
❏
❏
Restricting Use of Your FAX .................................................................... 9-17  
•
•
Enabling Restriction of Your FAX........................................................ 9-17  
Cancelling Restriction of Your FAX..................................................... 9-18  
Restricting Reception................................................................................. 9-20  
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9-1  
Special Dialling  
Entering Pauses in a Fax/Telephone Number  
You may need to enter pauses in a fax/telephone number in the following situations:  
–
When you dial or register an overseas number. The length and position of the  
pause depends on the telephone system of your country.  
–
When your FAX is connected to a switchboard. For details, see p. 3-9.  
Follow this procedure to enter pauses during regular dialling or when registering a  
number for speed dialling:  
1
When you come to the step that requires you  
to enter the fax/telephone number, use the  
numeric buttons to enter the number up to  
where a pause is necessary.  
Ex:  
•
If you enter the wrong number, press  
Clear, then enter the correct number.  
2
Press Redial/Pause to enter a pause.  
Ex:  
•
•
A pause entered within a number (p) is  
two seconds* long.  
For a longer pause, press Redial/Pause  
again for another two-second* pause.  
Alternatively, you can change the length  
of the pause (  
p. 14-6).  
,
3
4
5
Continue entering the rest of the fax/  
telephone number with the numeric buttons.  
Ex:  
•
If you enter the wrong number, press  
Clear and start again from step 1.  
To enter a pause at the end of the number,  
press Redial/Pause.  
Ex:  
•
A pause at the end of a number (P) is  
fixed to ten seconds.  
Continue with the operation you are  
performing.  
*
The duration of a pause varies depending on the country.  
9-2  
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Switching Temporarily to Tone Dialling  
Many information services for banks, airline reservations, hotel reservations, etc.,  
require tone dialling for their services. If your FAX is set for pulse dialling  
(
p. 3-8), follow this procedure to set the unit temporarily for tone dialling:  
To talk to the other party, you will need to connect the optional handset or a telephone to  
your FAX ( p. 2-6).  
Note  
1
2
Press Hook.  
You can also lift the handset instead of  
pressing Hook.  
•
Use the numeric buttons to dial the telephone  
number of the information service.  
Ex:  
•
The FAX connects using the pulses  
required by your telephone line.  
3
When the recorded message of the  
information service answers, press T( ) to  
switch to tone dialling.  
Ex:  
•
•
When T( ) is pressed, T is displayed in  
the LCD.  
If you pressed Hook in step 1, you can  
pick up the handset if you need to talk to  
the other party.  
4
5
Use the numeric buttons to enter the numbers  
requested by the information service.  
Ex:  
•
Numbers entered after pressing T(  
)
will be dialled using tone dialling.  
When you have finished, press Hook to  
disconnect the call.  
•
•
If you used the handset, hang up to  
disconnect the call.  
Tone dialling is cancelled when you  
disconnect the call.  
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9-3  
Confirming a Dial Tone*  
This feature allows you to set your FAX to listen for and detect a dial tone in the  
middle of a fax/telephone number before dialling the rest of the number. This is called  
Dial tone detection.  
Follow this procedure for dial tone detection during regular dialling or when  
registering a number for speed dialling:  
1
When you come to the step that requires you  
to enter the fax/telephone number, use the  
numeric buttons to enter the number up to  
where dial tone detection is required.  
Ex:  
Ex:  
2
Open the one-touch speed dial panel and press  
D.T. for dial tone detection.  
•
A small dot indicates where the FAX will  
wait for the dial tone.  
3
4
Continue entering the rest of the fax/  
telephone number with the numeric buttons.  
Ex:  
•
If you enter the wrong number, press  
Clear and start again from step 1.  
Continue with the operation you are  
performing.  
Dialling Through a Switchboard  
For details on dialling through a switchboard, see p. 3-9.  
*
This feature is available for certain countries only.  
9-4  
Special Features  
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Documents Stored in Memory  
This section describes how to perform different operations with documents stored in  
memory. You will find instructions for printing a list of documents in memory, as  
well as procedures for printing, sending, and deleting documents stored in memory.  
Printing a List of Documents Stored in Memory  
The FAX can print a list of documents stored in memory, along with the transaction  
number (TX/RX NO.) of each document. Once you know the transaction number of  
a document in memory, you can print it, send it, or delete it. These procedures are  
described on the following pages.  
Follow this procedure to print a list of documents stored in memory:  
1
2
Open the one-touch speed dial panel.  
Press Memory Reference.  
3
Press Set.  
•
The FAX prints the DOC. MEMORY  
LIST.  
27/12 2002 21:53 FAX 123 4567  
CANON  
001  
DOC. MEMORY LIST  
TX/RX NO  
MODE  
CONNECTION TEL/ID  
PGS.  
SET TIME  
ST. TIME  
0046  
0047  
TRANSMIT  
B’CAST  
[
[
[
[
[
[
[
01] Canon TOKYO  
01] Canon CANADA  
02] Canon FRANCE  
04] Canon ITALIA  
03] Canon U.S.A.  
05] Canon OPTICS  
03] Canon GROUP 2  
3
1
27/12 21:24  
27/12 21:36  
0048  
DEL SQ BDCST  
1
27/12 21:39  
23:00  
23:00  
23:00  
0049  
0050  
DELAYED TX  
B’CAST  
2
1
27/12 21:45  
27/12 21:49  
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9-5  
Printing a Document Stored in Memory  
Follow this procedure to print a document stored in memory:  
When you print a document stored in memory using the following procedure, the print is  
reduced to 90% of the original.  
Note  
1
2
Open the one-touch speed dial panel.  
Press Memory Reference.  
3
4
5
Use  
or  
to select  
.
Press Set.  
Ex:  
Ex:  
Use or to select the transaction number  
(
.) of the document you want to  
print.  
•
•
If you are unsure of the transaction  
number ( .), print the DOC.  
MEMORY LIST ( p. 9-5).  
A “ ” before the transaction number  
(
.) indicates that that  
document is being sent at that moment  
and can therefore not be selected.  
•
Use  
or  
to display details of the  
transaction (e.g. destination).  
6
Press Set.  
7
8
Press to print the first page only, or press  
to print all pages of the document.  
•
The FAX prints the document.  
To continue printing other documents in  
memory, repeat the procedure from step 5.  
-or-  
Press Stop to return to standby mode.  
Ex:  
9-6  
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Chapter 9  
Sending a Document Stored in Memory  
Follow this procedure to send a document received in memory:  
1
2
Open the one-touch speed dial panel.  
Press Memory Reference.  
3
4
5
Use  
or  
to select  
.
Press Set.  
Ex:  
Ex:  
Use or to select the transaction number  
(
) of the document you want to  
send.  
•
•
If you are unsure of the transaction  
number ( .), print the DOC.  
MEMORY LIST ( p. 9-5).  
A “ ” before the transaction number  
(
.) indicates that that  
document is being sent or printed at that  
moment, and can therefore not be  
selected.  
•
Use  
or  
to display details of the  
transaction (e.g. destination).  
6
7
Press Set.  
Enter up to 125 fax numbers you want to send  
to using any of the following methods:  
❏
One-touch speed dialling:  
Press the one-touch speed dialling  
button(s) you want.  
Ex:  
❏
Coded speed dialling:  
Ex:  
Ex:  
Press Coded Dial, then use the numeric  
buttons to enter the two-digit code you  
want. Repeat for other codes.  
•
Be sure to press Coded Dial before  
each code.  
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9-7  
❏
Regular dialling:  
Use the numeric buttons to enter the fax  
number you want, then press Set.  
Ex:  
•
You can only enter one fax number this  
way.  
•
•
If you enter a wrong destination, press Clear, then enter the correct destination.  
To review the destinations entered, use  
or  
to scroll through the numbers.  
Note  
8
Press Set to begin sending.  
•
To cancel sending once dialling has  
started, press Stop then . Sending to all  
the destinations you specified in step 7  
will be cancelled. (You cannot cancel  
only one destination.)  
9-8  
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Chapter 9  
Deleting a Document Stored in Memory  
Follow this procedure to delete a document stored in memory:  
1
2
Open the one-touch speed dial panel.  
Press Memory Reference.  
3
4
5
Use  
or  
to select  
.
Press Set.  
Ex:  
Ex:  
Use or to select the transaction number  
(
.) of the document you want to  
delete.  
•
•
If you are unsure of the transaction  
number ( .), print the DOC.  
MEMORY LIST ( p. 9-5).  
A “ ” before the transaction number  
(
.) indicates that that  
document is being sent at that moment. If  
you want to delete a document being  
sent, follow the instructions in the LCD.  
•
Use  
or  
to display details of the  
transaction (e.g. destination).  
6
Press Set.  
If you are deleting a document stored in  
•
the polling box ( p. 9-12), enter the  
password that restricts access to the  
polling box settings, then press Set.  
7
8
Press to delete the document.  
•
If you change your mind and want to  
keep the document in memory, press  
.
To continue deleting other documents in  
memory, repeat the procedure from step 5.  
-or-  
Press Stop to return to standby mode.  
Ex:  
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9-9  
Polling  
What is Polling?  
In normal faxing, a fax machine sends a document to another fax machine. With  
polling, a fax machine calls another fax machine and requests that a document be sent  
to it; in other words, it “polls” that fax machine.  
Your FAX has the capability of functioning in both roles; it can poll another fax  
machine to retrieve a document from it (polling receiving), or it can hold a document  
in its polling box so that other fax machines can poll your FAX and retrieve your  
document (polling sending).  
Polling Receiving  
In polling receiving, your FAX calls another fax machine and requests it sends the  
document it is holding.  
You may find polling receiving convenient in the following situations:  
–
–
–
When you want to retrieve a document from an establishment, such as bank or  
information service.  
When you want to retrieve a document from another fax machine at your  
convenience.  
When you want to bear the transmission cost of receiving a document.  
Polling Another Fax Machine  
Before polling another fax machine, be sure to read the following:  
•
•
The FAX can only poll fax machines that support polling.  
The document you want to retrieve must be ready to be polled on the other  
party’s fax machine. If necessary, call the other party to check.  
Call the other party and check if you require a subaddress and/or password to  
retrieve the document from their fax machine. If you do, take note of them and  
register them together with the fax number for speed dialling ( Chapter 6). You  
can only poll with a subaddress/password by using speed dialling. If you do not  
require a subaddress/password, you can retrieve the document without having to  
enter these numbers.  
•
•
If the other party is using a Canon fax machine and their unit does not support  
subaddress/password transactions, ask them to set the polling ID on their fax  
machine to 255 or 11111111 binary.  
•
•
You can poll several fax machines in one operation. Each polling operation can  
retrieve documents from as many as 125 fax numbers.  
The subaddress/password must be an ITU-T standard subaddress/password.  
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Follow this procedure to poll one or several fax machine(s):  
1
2
Open the one-touch speed dial panel.  
Press Polling.  
3
Use  
or  
to select  
.
4
5
Press Set.  
Enter up to 125 fax numbers you want to poll  
using any of the following methods:  
❏
One-touch speed dialling:  
Press the one-touch speed dialling  
button(s) you want.  
Ex:  
❏
Coded speed dialling:  
Ex:  
Ex:  
Press Coded Dial, then use the numeric  
buttons to enter the two-digit code you  
want. Repeat for other codes.  
•
Be sure to press Coded Dial before  
each code.  
❏
Regular dialling:  
Ex:  
Use the numeric buttons to enter the fax  
number you want, then press Set.  
•
You can only enter one fax number  
this way.  
•
•
If you enter a wrong destination, press Clear, then enter the correct destination.  
You cannot enter a subaddress/password with regular dialling. If you need to enter a  
subaddress/password for polling, register them together with the fax number for speed  
dialling ( Chapter 6).  
Note  
•
To review the destinations entered, use  
or  
to scroll through the numbers.  
6
Press Start/Copy to begin polling the fax  
machine(s).  
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Cancelling Polling Receiving  
To cancel polling receiving, follow the same procedure as for cancelling receiving  
(
p. 8-11).  
Polling Sending  
In polling sending, your FAX holds a document in its polling box so that other fax  
machines can retrieve it.  
You may find polling sending convenient in the following situations:  
–
–
–
A company department might store a document in the FAX so that other  
departments can retrieve it if they require that document.  
When you want the other party to retrieve a document from your FAX at their  
convenience.  
When you want the other party to bear the transmission cost of receiving a  
document from your FAX.  
Setting Up the Polling Box  
This section explains how to set up the FAX’s polling box so that you can scan a  
document into it for other fax machines to retrieve it.  
Before setting up the polling box, be sure to read the following:  
•
You can set an ITU-T standard password for the polling box to restrict being  
polled only by fax machines that have this exact password (see the instructions  
that follow). Make sure you contact the other party to inform them of your  
password. Do not set a password if the other party’s fax machine does not  
support password transactions.  
•
Your FAX can be set to hold the document in its polling box until it is polled by  
one fax machine, or it can be set to continue to hold it so that several fax  
machines can retrieve the document (see below for details).  
Follow this procedure to set up the polling box:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
4
Press Set.  
Use  
or  
to select  
.
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Chapter 9  
5
Press Set three times.  
6
7
Use the numeric buttons to enter a name for  
the polling box (max. 24 characters, including  
spaces).  
Ex:  
•
If you are unsure how to enter characters,  
see p. 3-2.  
Press Set twice.  
8
9
Use the numeric buttons to enter a four-digit  
password.  
Ex:  
•
This password prevents unauthorised  
access to the polling box settings. You  
will need to enter this password  
whenever you want to change or delete  
the polling box settings. If you do not  
want to enter a password, ignore this step.  
Press Set twice.  
10 Use the numeric buttons to enter a password  
Ex:  
(max. 20 digits, including , #, and spaces).  
•
The fax machine(s) that will be polling  
your FAX must have this password  
registered to be able to retrieve the  
document.  
•
If you do not want to register a password,  
ignore this step.  
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9-13  
11 Press Set twice.  
Ex:  
12 Use or to select if the document remains  
in the FAX’s memory after it is polled.  
•
You can select from the following:  
–
The document in the polling box is  
deleted after it is retrieved by one fax  
machine.  
–
The document in the polling box  
remains in the polling box so that it  
can be retrieved by an unlimited  
number of fax machines.  
13 Press Set.  
14 Press Stop to return to standby mode.  
Ex:  
Once you have set up the polling box, you are ready to scan into it the document you  
want other fax machines to retrieve.  
9-14  
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Chapter 9  
Scanning a Document into the Polling Box  
Follow this procedure to store a document in the polling box so that other fax  
machines can retrieve it:  
You need to set up the polling box before you can scan a document into the polling box  
(
p. 9-12).  
Note  
1
Load the document, face down in the ADF  
Ex:  
(
p. 4-3).  
(Currently used memory)  
(Standby to scan)  
•
To adjust the resolution and contrast, see  
pp. 7-2, 7-3.  
•
You may be unable to scan if the memory  
used (shown in the LCD) is close to  
. To free up space in the FAX’s  
memory: print, send, or delete any  
documents you no longer need to be  
stored in memory ( p. 9-5).  
2
3
Open the one-touch speed dial panel.  
Press Polling.  
4
Press Set.  
•
The FAX scans the document into the  
polling box.  
When another fax machine polls your FAX, the following conditions apply:  
•
If you registered a password for the polling box, the other party’s fax machine  
must request the document with this exact same password.  
If you have not registered a password for the polling box, but the other fax  
machine requests the document from your FAX with a password, the document  
cannot be retrieved.  
•
Changing or Deleting the Polling Box Settings  
Follow this procedure to change or delete the polling box settings:  
You will be unable to delete the polling box settings if you have scanned a document into  
the polling box (see above). Delete the document from memory first before following the  
procedure below ( p. 9-9).  
Note  
1
Open the one-touch speed dial panel.  
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9-15  
2
3
4
5
6
Press Data Registration.  
Press Set.  
Use  
or  
to select  
.
Press Set.  
Use  
•
or  
to select the setting you want.  
You can select from the following:  
–
Select this setting if you want to  
change the polling box settings.  
–
Select this setting if you want to  
delete the polling box settings.  
■
If you selected  
in step 6:  
7
Press Set.  
•
If you registered a password to prevent  
unauthorised access to the polling box  
settings, use the numeric buttons to enter  
it, then press Set.  
8
9
Press Set.  
Ex:  
To change the polling box settings, follow the  
procedure from step 6 on p. 9-13.  
■
If you selected  
in step 6:  
7
Press Set.  
•
If you registered a password to prevent  
unauthorised access to the polling box  
settings, use the numeric buttons to enter  
it, then press Set.  
•
The polling box settings are deleted.  
8
Press Stop to return to standby mode.  
Ex:  
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Chapter 9  
Restricting Use of Your FAX  
By enabling this feature, you can prevent unauthorised use of your FAX to make calls  
and send faxes.  
Enabling Restriction of Your FAX  
Follow this procedure to enable restriction of your FAX:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
4
5
Press Set.  
Use  
or  
to select  
.
Press Set three times.  
Ex:  
6
7
Use  
or  
to select  
.
Press Set twice.  
Ex:  
Ex:  
8
9
Use the numeric buttons to enter a four-digit  
password.  
•
This password prevents unauthorised  
access to the setting that  
enables or disables restriction of your  
FAX. If you do not want to enter a  
password, ignore this step.  
Press Set.  
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9-17  
10 Press Stop to return to standby mode.  
Ex:  
Restriction of your FAX is now enabled. No one can make calls or send faxes. (This  
setting does not restrict incoming calls or faxes.)  
Cancelling Restriction of Your FAX  
Follow this procedure to cancel restriction of your FAX:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
4
5
Press Set.  
Use  
or  
to select  
.
Press Set twice.  
6
Use the numeric buttons to enter the four-digit  
password you registered when you enabled  
restriction.  
•
If you did not register a password, ignore  
this step.  
7
8
Press Set twice.  
Ex:  
Use  
or  
to select  
.
9-18  
Special Features  
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Chapter 9  
9
Press Set.  
10 Press Stop to return to standby mode.  
Ex:  
Restriction of your FAX is now disabled. Anyone can make calls or send faxes.  
Chapter 9  
Special Features  
9-19  
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Restricting Reception  
By enabling this feature, you can restrict reception of faxes to only the numbers  
registered for speed dialling on your FAX. This feature is useful to prevent reception  
of unsolicited faxes (e.g. junk mail).  
Follow this procedure to enable or disable receiving restriction:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
4
5
6
7
8
Press Set.  
Use  
Press Set.  
Use or  
or  
to select  
to select  
.
.
Press Set.  
Ex:  
Use  
•
or  
to select the setting you want.  
You can select from the following:  
–
–
(Enable restriction)  
(Disable restriction)  
■
If you selected  
in step 8:  
9
Press Set twice.  
Ex:  
10 Use or to select the restriction type  
setting you want.  
•
You can select from the following:  
–
To allow reception from the  
numbers registered for speed  
dialling.  
–
To allow reception only when the  
caller gives its telephone number.  
9-20  
Special Features  
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Chapter 9  
11 Press Set.  
12 Press Stop to return to the standby mode.  
Ex:  
■
If you selected  
in step 8:  
9
Press Set.  
10 Press Stop to return to standby mode.  
Ex:  
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9-21  
9-22  
Special Features  
Chapter 9  
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Chapter 10  
Copying  
❏
❏
❏
Documents You Can Copy ........................................................................ 10-2  
Making Copies........................................................................................... 10-2  
Making a Quick Single Copy..................................................................... 10-3  
Chapter 10  
Copying  
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10-1  
Documents You Can Copy  
For information on the types of documents you can copy, their requirements, and  
details on loading documents, see Chapter 4.  
Making Copies  
Follow this procedure to make copies:  
1
2
Adjust the paper delivery selector if necessary  
p. 5-4).  
(
Load the document, face down in the ADF  
Ex:  
(
p. 4-3).  
(Currently used memory)  
(Standby to scan)  
•
To adjust the contrast, see p. 7-3.  
3
4
Press Start/Copy.  
Press Resolution to select the resolution  
setting you want.  
Ex:  
•
You can select from the following:  
–
Suitable for most text documents.  
–
Suitable for documents that contain  
photographs.  
5
6
Open the one-touch speed dial panel.  
To make a reduced copy of your document,  
use ▼ or ▲ to select the reduction percentage  
you want.  
Ex:  
•
You can select from the following:  
–
–
–
–
10-2  
Copying  
Chapter 10  
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7
If you want to make multiple copies, use the  
numeric buttons to enter the number of  
copies.  
Ex:  
•
You can make up to 99 copies.  
The FAX copies at 400 300 dpi for single copies, and at 200 300 dpi for multiple  
copies. For best quality output, make one copy at a time.  
Note  
8
Press Start/Copy to begin copying.  
•
To cancel copying, press Stop. You may  
then need to open the operation panel to  
remove the document from the ADF  
(
p. 13-2).  
You will be unable to make multiple copies if MEMORY FULL appears in the LCD. Print,  
send, or delete any documents stored in memory to free up space in the FAX’s memory  
Note  
(
p. 9-5), then start again. Also, if you are copying multiple pages with many graphics,  
separate the pages into smaller stacks or make the desired number of copies one at a time  
as needed.  
Making a Quick Single Copy  
Follow this procedure if you want to make a quick single copy of a document without  
adjusting the resolution, contrast, or size:  
1
Load the document, face down in the ADF  
p. 4-3).  
Ex:  
(
(Currently used memory)  
(Standby to scan)  
2
Press Start/Copy twice to begin copying.  
•
To cancel copying, press Stop. You may  
then need to open the operation panel to  
remove the document from the ADF  
(
p. 13-2).  
Chapter 10  
Copying  
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10-3  
10-4  
Copying  
Chapter 10  
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Chapter 11  
Reports and Lists  
❏
❏
❏
Summary of Reports and Lists................................................................... 11-2  
ACTIVITY REPORT ................................................................................ 11-3  
TX (Transmission) REPORT..................................................................... 11-4  
•
MULTI TX/RX (Transaction) REPORT............................................... 11-5  
❏
RX (Reception) REPORT.......................................................................... 11-5  
Chapter 11  
Reports and Lists  
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11-1  
Summary of Reports and Lists  
The table below shows the lists and reports that can be printed from your FAX. Refer  
to the pages indicated for more details.  
Report or List  
Description  
Details  
USER’S DATA LIST  
Lists the current settings of your FAX and the registered p. 14-2  
sender information.  
ACTIVITY REPORT  
Shows recent facsimile transactions performed by your  
FAX.  
p. 11-3  
p. 14-5  
You can enable or disable automatic printing of this  
report after every 20 transactions. You can also manually  
set the FAX to print it.  
TX (Transmission) REPORT  
Prints after transmission of a document.  
p. 11-4  
You can enable or disable this feature, or set the FAX to p. 14-5  
print a report only when an error occurs.  
You can also set the FAX to print the first page of the  
document under the report to remind you of the contents  
of the document.  
RX (Reception) REPORT  
Prints after reception of a document. You can enable or  
p. 11-5  
disable this feature, or set the FAX to print a report only p. 14-5  
when an error occurs.  
MULTI TX/RX (Transaction) REPORT Prints after sending the same document to several fax  
p. 11-5  
numbers, or after polling multiple fax numbers in one  
operation.  
DOC. MEMORY LIST  
Lists the documents currently stored in the FAX’s  
memory.  
p. 9-5  
MEMORY CLEAR REPORT  
Prints automatically when power is restored to the FAX p. 13-22  
after a power cut. Lists the documents deleted from  
memory.  
1-TOUCH SPD DIAL LIST 1  
1-TOUCH SPD DIAL LIST 2  
Lists the numbers and names registered under one-touch p. 6-19  
speed dialling buttons.  
CODED SPEED DIAL LIST 1  
CODED SPEED DIAL LIST 2  
Lists the numbers and names registered under coded  
speed dialling codes.  
p. 6-20  
GROUP DIAL LIST  
Lists groups registered under one-touch speed dialling  
buttons and coded speed dialling codes.  
p. 6-21  
11-2  
Reports and Lists  
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Chapter 11  
ACTIVITY REPORT  
The FAX is factory-set to automatically print an ACTIVITY REPORT after every 20  
transactions. If you want to print an ACTIVITY REPORT before it is automatically  
printed, follow this procedure:  
1
2
Open the one-touch speed dial panel.  
Press Report.  
3
Press Set.  
•
The FAX prints an ACTIVITY  
REPORT.  
Transactions in an ACTIVITY REPORT are listed chronologically.  
27/12 2002 15:00 FAX 123 4567  
CANON  
001  
ACTIVITY REPORT  
NO.  
MODE  
PGS. RESULT  
CONNECTION ID  
CONNECTION TEL  
ST. TIME  
* 27/12 13:43  
* 27/12 13:45  
905 795 1111 Canon CANADA  
905 795 1111 Canon CANADA  
5001 AUTO RX  
0001 POLLING RX  
ECM  
ECM  
1
0
OK 00'33  
OK 00'00  
0 STOP  
* 27/12 13:51  
* 27/12 13:53  
* 27/12 14:10  
* 27/12 14:16  
* 27/12 14:27  
27/12 14:30  
27/12 14:31  
27/12 14:57  
03 3758 2111 Canon TOKYO  
2 887 0166 Canon AUSTRALIA  
905 795 1111 Canon CANADA  
2 887 0166 Canon AUSTRALIA  
20 545 8545 Canon EUROPA  
20 545 8545 Canon EUROPA  
03 3758 2111 Canon TOKYO  
2 887 0166 Canon AUSTRALIA  
0002 B'CAST  
0002 B'CAST  
5002 AUTO RX  
5003 AUTO RX  
0003 DELAYED TX  
0004 DEL SQ BDCST ECM  
0004 DEL SQ BDCST ECM  
0005 TRANSMIT  
0006 TRANSMIT  
ECM  
ECM  
ECM  
ECM  
ECM  
3
3
1
4
1
1
1
3
OK 01'18  
OK 01'18  
OK 00'18  
OK 03'59  
OK 01'20  
OK 00'36  
OK 00'36  
OK 01'25  
0 STOP  
ECM  
27/12 14:59  
1 432 2060 CANON OPTICS  
0
OK 00'01  
0
#018  
TRANSACTION (TX/RX) NUMBER  
INDICATES AN  
TRANSACTION MODE  
ENTRY THAT HAS  
APPEARED ON A  
PREVIOUS REPORT.  
ERROR CORRECTION MODE TRANSACTION  
ERROR PAGE  
ERROR CODE ( p. 13-8)  
Stop PRESSED DURING TRANSACTION  
TRANSACTION DURATION  
•
•
If you prefer the FAX not to print an ACTIVITY REPORT after every 20 transactions,  
disable the ACTIVITY REPORT setting ( p. 14-5).  
Please note that only one transaction number (TX/RX NO.) is assigned when you send  
a document to several fax numbers in one operation.  
Note  
Chapter 11  
Reports and Lists  
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11-3  
TX (Transmission) REPORT  
The FAX is factory-set to print a TX (transmission) REPORT only when an error  
occurs during sending. To change this setting, see TX REPORT, p. 14-5.  
If you set the FAX to print a report, a TX REPORT or an ERROR TX REPORT  
similar to the ones below, will be printed depending on the setting you select.  
27/12 2002 14:52 FAX 123 4567  
CANON  
001  
TX REPORT  
TRANSMISSION OK  
TX/RX NO  
0003  
CONNECTION TEL  
1 432 2060  
SUBADDRESS  
27/12 2002 14:59 FAX 123 4567  
CANON  
001  
ERROR TX REPORT  
TX FUNCTION WAS NOT COMPLETED  
TX/RX NO  
0004  
CONNECTION TEL  
SUBADDRESS  
CONNECTION ID  
ST.TIME  
USAGE T  
PGS. SENT  
20 545 8545  
Canon EUROPA  
27/12 14:59  
00’18  
1
RESULT  
NG  
THE SLEREXE COMPANY LIMITED  
SAPORS LANE BOOLE DORSET BH25 8ER  
TELEPHONE BOOLE (945 13) 51617 – FAX 123456  
Our Ref. 350/PJC/EAC  
27 December, 2002  
Dr. P. N. Cundall,  
Mining Surveys Ltd.,  
Holroyd Road,  
Reading  
Berks.  
OK: TRANSMISSION SUCCESSFUL  
NG: SOME OR NO PAGES SENT  
NUMBER OF PAGES SENT  
TRANSMISSION DURATION  
IF YOU ENABLE THE  
SETTING ( p. 14-5), THE FIRST PAGE OF THE  
FAX WILL PRINT ON THE REPORT TO REMIND  
YOU OF THE CONTENTS OF THE FAX.  
TRANSMISSION TIME  
11-4  
Reports and Lists  
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Chapter 11  
MULTI TX/RX (Transaction) REPORT  
A MULTI TX/RX (transaction) REPORT similar to the one below, is printed when  
you send the same document to several fax numbers, or when you poll multiple fax  
numbers in one operation.  
27/12 2002 17:23 FAX 123 4567  
CANON  
001  
MULTI TX/RX REPORT  
TX/RX NO  
0054  
PGS.  
1
TX/RX INCOMPLETE  
TRANSACTION OK  
______  
[
[
[
01] 905 795 1111  
Canon CANADA  
Canon TOKYO  
Canon FRANCE  
01] 03 3758 2111  
02] 1 49 39 25 25  
ERROR INFORMATION  
______  
RX (Reception) REPORT  
The FAX is factory-set not to print an RX (reception) REPORT even if an error  
occurs during reception. To change this setting, see , p. 14-5.  
If you set the FAX to print a report, an RX REPORT similar to the one below, will  
be printed.  
27/12 2002 15:02 FAX 123 4567  
CANON  
001  
RX REPORT  
RECEPTION OK  
TX/RX NO  
5004  
CONNECTION TEL  
SUBADDRESS  
CONNECTION ID  
ST.TIME  
USAGE T  
PGS.  
905 795 1111  
Canon CANADA  
27/12 14:59  
01’59  
4
RESULT  
OK  
OK: TRANSMISSION SUCCESFUL  
NG: SOME OR NO PAGES RECEIVED  
NUMBER OF PAGES RECEIVED  
RECEPTION DURATION  
RECEPTION TIME  
Chapter 11  
Reports and Lists  
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11-5  
11-6  
Reports and Lists  
Chapter 11  
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Chapter 12  
Maintenance  
❏
❏
Periodic Cleaning....................................................................................... 12-2  
•
•
•
Cleaning the FAX’s Exterior................................................................. 12-2  
Cleaning the FAX’s Interior .................................................................. 12-3  
Cleaning the Scanner Components........................................................ 12-5  
Replacing the Toner Cartridge................................................................... 12-7  
Chapter 12  
Maintenance  
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12-1  
Periodic Cleaning  
This section describes the necessary cleaning procedures for your FAX. Please note  
the following before cleaning your unit:  
•
Be sure to disconnect the power cord before cleaning the FAX. Since documents  
in memory are erased when the power is disconnected, print or send any  
documents stored in memory before disconnecting the power cord ( p. 9-5).  
Do not use tissue paper, paper towels, or similar materials for cleaning; they can  
stick to the components or generate static charges.  
•
Never use volatile liquids such as thinners, benzene, acetone, or any other chemical  
cleaner to clean the interior of the FAX; these can damage the unit’s components.  
Caution  
Cleaning the FAX’s Exterior  
Follow this procedure to clean the FAX’s outer casing:  
Disconnect the power cord from the FAX.  
Wipe the FAX’s exterior with a clean, soft,  
1
2
lint-free cloth moistened with water or diluted  
dishwashing detergent solution.  
3
When you are finished, reconnect the power  
cord.  
12-2  
Maintenance  
Chapter 12  
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Cleaning the FAX’s Interior  
To prevent toner powder and paper dust from accumulating inside the FAX and  
affecting print quality, clean the unit’s print area periodically.  
Follow this procedure to clean inside the FAX:  
1
2
Disconnect the power cord from the  
FAX.  
Lift the latch and open the front cover.  
Do not open the front cover without  
lifting the latch since this may  
damage your unit.  
Caution  
3
4
Hold the toner cartridge by its handle  
and remove it from the FAX.  
•
To avoid exposing the toner  
cartridge to light, place it in its  
protective bag or wrap it in a thick  
cloth.  
HANDLE  
Use a clean, soft, dry, lint-free cloth to  
remove any toner or paper debris from  
the unit’s interior (shaded area in the  
illustration).  
• The fixing assembly becomes  
extremely hot when the unit is in  
use. Be very careful not to touch it  
so as to avoid injury.  
Caution  
• Be careful not to touch the black  
transfer charging roller since this  
adversely affects print quality.  
DO NOT TOUCH THE  
FIXING ASSEMBLY  
DO NOT TOUCH THE BLACK  
TRANSFER CHARGING ROLLER  
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Maintenance  
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12-3  
5
When you are finished, reinsert the  
toner cartridge. Hold the toner cartridge  
by its handle and insert it into the FAX  
as far as it will go, making sure that its  
tabs are aligned with the rails inside the  
unit.  
•
Always hold the toner cartridge by  
its handle.  
6
7
Use both hands to close the front cover.  
Reconnect the power cord.  
12-4  
Maintenance  
Chapter 12  
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Cleaning the Scanner Components  
Follow this procedure to periodically check and clean the scanner components:  
1
2
Disconnect the power cord from the  
FAX.  
Use both hands to gently open the  
operation panel.  
•
It only opens partially.  
3
While holding the operation panel  
open, clean these components:  
❏
Separation guide and separation  
roller:  
Wipe with a clean, soft, dry, lint-  
free cloth.  
❏
White sheet and scanning glass:  
Wipe with a clean, soft, lint-free  
cloth moistened with water, then  
wipe with a clean, soft, dry, lint-  
free cloth.  
SEPARATION  
ROLLER  
SCANNING GLASS  
WHITE SHEET  
SEPARATION GUIDE  
•
If the scanner components are  
dirty, the documents you send or  
copy will also be dirty.  
Note  
•
•
Be sure to use a soft cloth to  
avoid scratching the components.  
Do not use tissue paper, paper  
towels, or similar materials for  
cleaning; they can stick to the  
components or generate static  
charges.  
4
Clean the underside of the operation  
panel (shaded area in the illustration).  
•
Dirt and dust particles that collect  
on the underside of the operation  
panel affect the quality of the  
documents you copy or send.  
Chapter 12  
Maintenance  
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12-5  
5
Use a clean, soft, dry, lint-free cloth to  
wipe any paper dust from the areas  
surrounding the separation roller  
(shaded area in the the illustration).  
SEPARATION  
ROLLER  
6
7
When you are finished, close the  
operation panel by pressing it down  
from the centre.  
•
Be sure to close the operation  
panel until it locks into place, or  
the unit will not function properly.  
Reconnect the power cord.  
12-6  
Maintenance  
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Chapter 12  
Replacing the Toner Cartridge  
The only component of your FAX you will need to replace is the FX-3 toner  
cartridge. Although Canon manufactures many different toner cartridges, the FX-3  
toner cartridge is the only one designed for use with your FAX. To purchase this toner  
cartridge, contact your local authorised Canon dealer or the Canon help line.  
When  
appears in the LCD, you may need to replace the toner  
cartridge. However, it may also indicate that the toner inside the toner cartridge is  
simply unevenly distributed. Before replacing the toner cartridge, follow this  
procedure to distribute the toner evenly:  
1
2
Remove the toner cartridge from the  
FAX ( steps 1 to 4, below).  
Gently rock the toner cartridge from  
side to side a few times to distribute the  
toner evenly inside it.  
•
Poor print quality may result if the  
toner is unequally distributed.  
3
Reinsert the toner cartridge into the  
FAX ( steps 8 and 9, p. 12-9).  
If after following the procedure above,  
remains in the LCD or  
print quality does not improve, follow this procedure to replace the toner cartridge:  
1
Remove any documents and printouts  
from the FAX.  
2
3
Make sure the FAX is plugged in.  
Lift the latch and open the front cover.  
Do not open the front cover without  
lifting the latch since this may  
damage your unit.  
Caution  
Chapter 12  
Maintenance  
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12-7  
4
Hold the toner cartridge by its handle  
and remove it from the FAX.  
•
Discard the old toner cartridge  
immediately according to the local  
laws and regulations for disposal  
of consumables. To recycle your  
used toner cartridge, simply follow  
the instructions included with your  
new FX-3 toner cartridge.  
HANDLE  
5
6
Remove the new FX-3 toner cartridge  
from its protective bag.  
•
Save the protective bag in case you  
need to repack the toner cartridge  
at a later date.  
Gently rock the toner cartridge from  
side to side a few times to distribute the  
toner evenly inside it.  
•
Poor print quality may result if the  
toner is unequally distributed.  
7
Place and support the toner cartridge on  
a flat, clean surface, then gently pull on  
the plastic tab to remove the plastic  
seal.  
•
Use a firm, even pull to avoid  
breaking the seal.  
SIDE VIEW  
TOP VIEW  
PULL WITHIN  
THIS RANGE  
PULL WITHIN  
THIS RANGE  
12-8  
Maintenance  
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Chapter 12  
8
9
Hold the toner cartridge by its handle  
and insert it into the FAX as far as it  
will go, making sure that its tabs are  
aligned with the rails inside the unit.  
•
Always hold the toner cartridge by  
its handle.  
Use both hands to close the front cover.  
Chapter 12  
Maintenance  
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12-9  
12-10 Maintenance  
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Chapter 12  
Chapter 13  
Troubleshooting  
❏
Clearing Jams............................................................................................. 13-2  
•
•
Jams in the ADF .................................................................................... 13-2  
Paper Jams ............................................................................................. 13-3  
Jams in the Paper Delivery Slots ........................................................ 13-3  
Jams Inside the Unit............................................................................ 13-3  
❏
❏
❏
LCD Messages........................................................................................... 13-8  
Paper Feeding Problems............................................................................. 13-13  
Faxing Problems ........................................................................................ 13-13  
•
•
Sending Problems .................................................................................. 13-13  
Receiving Problems............................................................................... 13-15  
❏
❏
❏
❏
❏
❏
Copying Problems...................................................................................... 13-17  
Telephone Problems................................................................................... 13-18  
Printing Problems....................................................................................... 13-18  
General Problems....................................................................................... 13-20  
If You Cannot Solve a Problem................................................................. 13-21  
If a Power Cut Occurs................................................................................ 13-22  
Chapter 13  
Troubleshooting  
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13-1  
Clearing Jams  
Jams in the ADF  
When a document jams or misfeeds in the ADF, the LCD displays  
.
Follow this procedure to clear the document jam:  
You do not need to unplug the FAX when clearing document jams.  
Note  
1
2
Press Stop.  
Use both hands to gently open the  
operation panel.  
•
•
It only opens partially.  
Do not try to pull the document out  
without opening the operation  
panel since you may tear or  
smudge the document.  
3
While holding the operation panel  
open, remove the document.  
•
•
Pull it gently in either direction.  
If a multipage document is loaded,  
remove the entire document from  
the ADF.  
If the paper does not pull out easily,  
do not force it. Contact your local  
authorised Canon dealer or the  
Canon help line.  
Note  
4
When you are finished, close the  
operation panel by pressing it down  
from the centre.  
•
Be sure to close the operation  
panel until it locks into place, or  
the unit will not function properly.  
13-2  
Troubleshooting  
Chapter 13  
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Paper Jams  
When paper jams in the FAX, the LCD displays  
. Try clearing  
the jam by following the procedure in Jams in the Paper Delivery Slots below. If this  
does not clear the jam, follow the procedure in Jams Inside the Unit.  
Jams in the Paper Delivery Slots  
Follow this procedure to clear a paper jam in the paper delivery slots:  
You do not need to unplug the FAX when clearing paper jams.  
Note  
1
2
Gently pull any jammed paper out of  
the unit as shown.  
Remove the paper stack from the multi-  
purpose tray and reload it ( p. 2-16).  
If the paper jam occurred while a fax was being received into the FAX’s memory, that fax  
will print automatically when the jam is cleared.  
Note  
Jams Inside the Unit  
Follow this procedure to clear a paper jam inside the unit:  
You do not need to unplug the FAX when clearing paper jams.  
Note  
1
Lift the latch and open the front cover.  
Do not open the front cover without  
lifting the latch since this may  
damage your unit.  
Caution  
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13-3  
2
3
Hold the toner cartridge by its handle  
and remove it from the FAX.  
•
To avoid exposing the toner  
cartridge to light, place it in its  
protective bag or wrap it in a thick  
cloth.  
HANDLE  
Move the paper release lever back.  
• The fixing assembly becomes  
extremely hot when the unit is in  
use. Be very careful not to touch it  
so as to avoid injury.  
Caution  
• Be careful not to touch the  
transfer charging roller since this  
adversely affects print quality.  
DO NOT TOUCH THE  
FIXING ASSEMBLY  
DO NOT TOUCH THE BLACK  
TRANSFER CHARGING  
13-4  
Troubleshooting  
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4
Locate the paper jam and clear it as  
explained on the following pages.  
1
MULTI-PURPOSE  
TRAY AREA  
2
FIXING ASSEMBLY AREA  
1
Multi-purpose tray area:  
Hold the unit steady and carefully pull  
the jammed paper straight out from the  
unit.  
•
•
Do this carefully to prevent tearing  
the jammed paper. If you do tear it,  
be sure to remove any torn pieces  
from the unit since these will cause  
paper to jam again.  
The toner on the paper will not have  
been fixed to the paper yet, so remove  
the jammed paper carefully to avoid  
soiling the inside of the unit. Loose  
toner powder inside the unit may  
adversely affect print quality.  
•
Loose toner powder can soil any  
surface; protect yourself and your  
work area. Remove immediately any  
toner powder from yourself or your  
clothing with cold water.  
Chapter 13  
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13-5  
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2
Fixing assembly area:  
Top edge of the jammed paper in the  
fixing assembly:  
Push the jammed paper back , then pull  
it carefully towards you to remove it  
.
The fixing assembly becomes  
extremely hot when the unit is in  
2
Caution  
use. Be very careful not to touch it  
so as to avoid injury.  
1
DO NOT TOUCH THE  
FIXING ASSEMBLY  
Top edge of the jammed paper has  
passed through the fixing assembly:  
Pass the jammed paper under the roller.  
Use both hands to carefully pull out the  
jammed paper.  
•
Do this carefully to prevent tearing  
the jammed paper. If you do tear it,  
be sure to remove any torn pieces  
from the unit since these will cause  
paper to jam again.  
13-6  
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Chapter 13  
5
When you are finished, reinsert the  
toner cartridge. Hold the toner cartridge  
by its handle and insert it into the FAX  
as far as it will go, making sure that its  
tabs are aligned with the rails inside the  
unit.  
•
Always hold the toner cartridge by  
its handle.  
6
7
Move the paper release lever forward.  
Use both hands to close the front cover.  
8
Reload paper in the multi-purpose tray  
(
p. 2-16).  
If you are experiencing repeated paper jams, it may be due to the paper you are using:  
–
–
–
Tap the paper on a flat surface before stacking it in the multi-purpose tray.  
Check that the paper you are using meets the requirements for your unit ( p. 5-2).  
Make sure you have completely removed any scraps of paper from inside the FAX.  
Not doing so will cause paper to jam again.  
Note  
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13-7  
LCD Messages  
The following messages are displayed in the LCD when the FAX is performing a  
task, or when it encounters an error. The error code appears in the ACTIVITY  
REPORT ( p. 11-3).  
Messsage  
Error Code Cause  
Action  
—
The unit is waiting to redial Wait for the unit to automatically  
the other party’s fax  
redial the fax number ( p. 7-9).  
number because the line  
was busy or the other party  
did not answer when you  
tried to send the document.  
#018  
The fax/telephone number Try sending the document at a later  
you dialled is busy.  
time.  
The fax number dialled  
was incorrect.  
Check the fax number and dial again.  
The other party’s fax  
machine is not working.  
Contact the other party and have them  
check their fax machine.  
The other party is not using Contact the other party to check that  
a G3 fax machine.  
they are using a G3 fax machine.  
The telephone line type  
setting on your unit is  
incorrect.  
Set your unit for your telephone line  
type ( p. 3-8).  
The receiving fax machine Contact the other party and have them  
did not answer within  
55 seconds (after all  
automatic redialling  
attempts).  
check their fax machine. You can try  
to send the document using manual  
sending via the handset ( p. 7-6).  
For an overseas call, add pauses to the  
registered number ( p. 9-2).  
—
The toner inside the toner Redistribute the toner inside the toner  
cartridge may be unevenly cartridge ( p. 12-7). If the message  
distributed.  
remains, replace the toner cartridge  
p. 12-7).  
(
The toner cartridge is  
empty.  
Replace the toner cartridge  
p. 12-7).  
(
13-8  
Troubleshooting  
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Chapter 13  
Messsage  
Error Code Cause  
Action  
—
The front cover is open.  
Close the front cover.  
#001  
A document is jammed in Clear the document jam ( p. 13-2).  
the ADF.  
Then start again.  
—
The size of the paper in the Load the correct paper size  
multi-purpose tray and that  
specified in the  
(
p. 2-16) or change the PAPER  
SIZE setting ( p. 5-7) to match the  
setting are different. size of the paper loaded in the multi-  
purpose tray.  
#021  
No subaddress and/or  
Make sure the subaddress and/or  
password has been entered password match the settings on the  
on your unit, or the  
subaddress and/or  
other party’s fax machine  
p. 9-10).  
(
password do not match the  
settings on the other party’s  
fax machine.  
#008  
No subaddress and/or  
Contact the other party to enter the  
password has been entered correct subaddress and/or password.  
on the other party’s  
machine, or the subaddress  
and/or password do not  
match the settings on your  
unit.  
—
The toner cartridge may be Reinstall the toner cartridge  
defective.  
(
p. 2-13). If the message remains  
in the LCD, replace the toner  
cartridge ( p. 12-7).  
The unit is connected to an Make sure the unit is plugged into an  
uninterruptible power  
supply (UPS).  
AC outlet.  
In either case, if the error does not  
clear, try unplugging the unit. Wait  
five seconds, then plug it back in. If  
the message remains in the LCD,  
contact your local authorised Canon  
dealer or the Canon help line.  
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13-9  
Messsage  
Error Code Cause  
Action  
#083/12  
You attempted to send a  
Contact the other party to check their  
settings. Change your settings if  
necessary ( pp. 6-3, 6-8, 9-10).  
document or poll another  
fax machine with the  
incorrect subaddressand/or  
password.  
—
There is a paper jam.  
Clear the paper jam ( p. 13-3), then  
reload paper in the multi-purpose tray  
(
p. 2-16).  
#003  
—
The document is longer  
than 1 metre.  
Use a copier to make a reduced copy  
of the document and then send the  
copy.  
The unit is receiving a fax Receiving with ECM may take longer  
using Error Correction  
Mode (ECM).  
than normal receptions. Turn off  
ECM if you need to receive quickly,  
or if you know your local lines are in  
good condition (  
, p. 14-7).  
—
The unit is sending a fax  
using Error Correction  
Mode (ECM).  
Sending with ECM may take longer  
than normal transmissions. Turn off  
ECM if you need to transmit quickly,  
or if you know your local lines are in  
good condition (  
, p. 14-6).  
—
The multi-purpose tray is  
empty.  
Load paper in the multi-purpose tray  
p. 2-16), then press Stop.  
(
#037  
The unit’s memory is full  
Print any documents stored in  
because it has received too memory ( p. 9-6). Then start again.  
many documents, or a very  
long or detailed document.  
The unit’s memory is full  
Divide the document and send or  
because you tried to send or copy each part separately. To free up  
copy too many pages at  
once, or a very long or  
detailed document.  
space in the unit’s memory, print,  
send, or delete any documents in  
memory you no longer need  
(
p. 9-5).  
13-10 Troubleshooting  
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Messsage  
Error Code Cause  
Action  
—
Shows the percentage of  
memory currently in use.  
If you need more space, wait for the  
unit to send any faxes. Also, print,  
send, or delete any documents in  
memory you no longer need  
(
p. 9-5).  
#012  
#022  
The other party’s fax  
machine is out of paper or load paper in their fax machine or free  
its memory is full.  
Contact the other party and have them  
up space in their fax machine’s  
memory.  
The one-touch speed  
dialling button or coded  
speed dialling code you  
entered has not been  
registered.  
Register the one-touch speed dialling  
button or coded speed dialling code  
(
Chapter 6).  
—
You entered an invalid  
number.  
Enter a valid number.  
#084  
You attempted to poll a fax Contact the other party to check their  
machine with a password, settings. If their fax machine does not  
but the other party has not support polling with a password,  
set a password or their fax delete the password you have  
machine does not support  
polling with a password.  
registered ( pp. 6-3, 6-8, 6-10).  
#081  
You attempted to send a  
Contact the other party to check their  
document with a password, settings. If their fax machine does not  
but the other party’s fax  
machine does not support  
support reception with a password,  
delete the password you have  
reception with a password. registered ( pp. 6-3, 6-8).  
Chapter 13  
Troubleshooting 13-11  
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Messsage  
Error Code Cause  
Action  
—
The unit received the fax in Load paper in the multi-purpose tray  
memory because paper or  
toner ran out, or a paper  
jam occurred during  
reception.  
(
p. 2-16), replace the toner  
cartridge ( p. 12-7), or clear the  
paper jam ( p. 13-3).  
#082  
You attempted to poll a fax Contact the other party to check their  
machine with a subaddress, settings. If their fax machine does not  
but the other party has not support polling with a subaddress,  
set a subaddress or their fax delete the subaddress you have  
machine does not support  
polling with a subaddress.  
registered ( pp. 6-3, 6-8, 9-10).  
#080  
You attempted to send a  
document with a  
subaddress, but the other  
party’s fax machine does  
Contact the other party to check their  
settings. If their fax machine does not  
support reception with a subaddress,  
delete the subaddress you have  
not support reception with registered ( pp. 6-3, 6-8).  
a subaddress.  
—
—
You pressed Stop to cancel  
a transaction.  
—
The number shown (nnnn) This number appears in reports so you  
is a unique identification  
number assigned to the  
document you are sending  
or receiving.  
can identify transactions. Write the  
number down if you will need it later.  
—
The unit is sending a  
The unit continues to send the  
document and its memory document as memory becomes  
is full. available.  
13-12 Troubleshooting  
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Paper Feeding Problems  
■ Paper does not feed properly.  
The multi-purpose tray may contain too many sheets.  
Make sure you load the correct quantity ( p. 5-2).  
•
The paper may not be loaded correctly.  
Make sure the paper stack is loaded correctly in the multi-purpose tray  
p. 2-16).  
•
(
■ Multiple sheets feed together into the FAX.  
The paper may not be loaded correctly.  
•
Make sure the paper stack is loaded correctly in the multi-purpose tray  
p. 2-16).  
(
The multi-purpose tray may contain too many sheets.  
Make sure you load the correct quantity ( p. 5-2).  
•
Different types of paper may be loaded in the multi-purpose tray.  
•
•
Load only one type of paper.  
Make sure you load paper that meets the requirements for the FAX  
(
p. 5-2).  
•
Let the paper run out before refilling the multi-purpose tray. Avoid mixing  
new stock with paper already loaded.  
■ Repeated paper jams occur.  
The paper you are using may be causing the jams.  
•
Make sure you load paper that meets the requirements for the FAX  
p. 5-2).  
(
Faxing Problems  
Sending Problems  
■ Cannot send a fax.  
The FAX may not be set for the correct telephone line type.  
Make sure the FAX is set for the correct telephone line type ( p. 3-8).  
•
The document may not be loaded correctly.  
•
•
Make sure the document is loaded correctly in the ADF ( p. 4-3).  
Make sure the operation panel is closed.  
The one-touch speed dialling button or coded speed dialling code you  
entered may not be registered correctly.  
•
Check that the speed dialling settings are registered correctly  
Chapter 6).  
(
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You dialled or have been provided with an incorrect number.  
Dial the number again, or check that you have the correct number.  
•
The other party’s fax machine may be out of paper.  
•
Contact the other party and ask them to make sure paper is loaded in their  
fax machine.  
There may be other documents being sent from memory.  
Allow time for those documents to finish sending.  
•
An error may have occurred during sending.  
Print an ACTIVITY REPORT and check for an error code ( p. 11-3).  
•
The telephone line may not be working properly.  
•
Make sure there is a dial tone when you press Hook or when you lift the  
handset of any external device connected to the FAX. If there is no dial tone,  
contact your local telephone company.  
The receiving fax machine may not be a G3 fax machine.  
•
Make sure the receiving fax machine is compatible with your FAX (which  
is a G3 fax machine).  
The subaddress and/or password are incorrect.  
•
If you registered a subaddress/password under a speed dialling button or  
code, make sure they match the other party’s settings.  
■ Faxes sent from the FAX are spotted or dirty.  
The receiving fax machine may not be working properly.  
•
Check the FAX by making a copy ( p. 10-2). If the copy is clear, the  
problem may be in the receiving fax machine. If the copy is spotted or dirty,  
clean the scanner components ( p. 12-5).  
The document may not be loaded correctly.  
Make sure the document is loaded correctly in the ADF ( p. 4-3).  
•
■ Cannot send using Error Correction Mode (ECM).  
The other party’s fax machine may not support ECM.  
•
If this is the case, the document is sent without ECM.  
ECM may be disabled.  
•
•
Make sure ECM on your FAX is enabled ( ECM TX, p. 14-6).  
Contact the other party to check if ECM on their fax machine is enabled.  
13-14 Troubleshooting  
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Chapter 13  
■ Errors occur frequently while sending.  
The telephone lines may be in poor condition, or you may have a bad  
connection.  
•
Lower the transmission speed (  
, p. 14-10).  
If none of these solutions solve the problem, unplug the FAX and wait for at least five  
seconds. Then plug it back in and try sending again. If you still cannot send, contact your  
local authorised Canon dealer or the Canon help line.  
Note  
Receiving Problems  
■ Cannot receive a fax automatically.  
The FAX may not be set to receive automatically.  
For the FAX to receive faxes automatically, the receive mode must be set to  
•
, Fax/Tel Mode,  
, or  
*
(
Chapter 8). If you have set  
, confirm that an  
answering machine is connected to the FAX and that it is turned on with an  
outgoing message properly recorded ( p. 8-10).  
The FAX may have a document stored in memory, leaving little or no  
memory available.  
•
Print, send, or delete any documents stored in memory ( p. 9-5).  
An error may have occurred during reception.  
•
•
Check the LCD for an error message ( p. 13-8).  
Print an ACTIVITY REPORT and check for an error code ( p. 11-3).  
The multi-purpose tray may be empty.  
Make sure paper is loaded in the multi-purpose tray ( p. 2-16).  
•
The telephone line cord may not be connected properly.  
Make sure it is connected properly ( p. 2-6).  
•
■ No automatic switching between telephone and fax calls.  
The FAX may not be set to switch automatically between telephone and fax  
calls.  
•
For the FAX to switch automatically, the receive mode must be set to  
, or * ( Chapter 8). If you  
,
have set ANS.MACHINE MODE, confirm that an answering machine is  
connected to the FAX and that it is turned on with an outgoing message  
properly recorded ( p. 8-10).  
The FAX may have a document stored in memory, leaving little or no  
memory available.  
•
Print, send, or delete any documents stored in memory ( p. 9-5).  
*
NET SWITCH is available for certain countries only.  
Chapter 13  
Troubleshooting 13-15  
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An error may have occurred during reception.  
•
•
Check the LCD for an error message ( p. 13-8).  
Print an ACTIVITY REPORT and check for an error code ( p. 11-3).  
The multi-purpose tray may be empty.  
Make sure paper is loaded in the multi-purpose tray ( p. 2-16).  
•
The other party’s fax machine may not send the CNG signal that tells your  
FAX that the incoming call is a fax call.  
•
Some fax machines cannot send this signal. In such cases, you will have to  
receive the fax manually ( p. 8-8).  
■ Cannot receive a document manually.  
You may have disconnected the call by pressing Start/Copy or dialling the  
remote receiving ID after hanging up.  
•
Always press Start/Copy or dial the remote receiving ID before hanging up.  
Otherwise you will disconnect the call ( p. 8-8).  
■ Print quality is poor.  
You may not be using the correct paper type.  
•
Make sure you load paper that meets the requirements for the FAX  
p. 5-2).  
(
The other party’s fax machine may not be functioning properly.  
•
The sending fax machine usually determines the fax’s quality. Contact the  
other party and have them check that the scanning components of their fax  
machine are clean.  
Error Correction Mode (ECM) may be disabled.  
Make sure ECM is on ( ECM RX, p. 14-7).  
•
■ Faxes do not print.  
The toner cartridge may not be installed properly.  
•
Make sure the toner cartridge is installed properly ( p. 2-13).  
The toner cartridge may need to be replaced.  
Replace the toner cartridge ( p. 12-7).  
•
■ Received faxes print blotched or unevenly.  
The telephone lines may be in poor condition, or you may have a bad  
connection.  
•
Error Correction Mode (ECM) sending/receiving should eliminate such  
problems. However, if the telephone lines are in poor condition, you may  
have to try again.  
The other party’s fax machine may not be functioning properly.  
•
The sending fax machine usually determines the fax’s quality. Contact the  
other party and have them check that the scanning components of their fax  
machine are clean.  
13-16 Troubleshooting  
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Chapter 13  
Toner may be low or unevenly distributed.  
•
Redistribute the toner inside the toner cartridge ( p. 12-7). If the problem  
persists, replace the toner cartridge ( p. 12-7).  
■ Cannot receive using Error Correction Mode (ECM).  
The other party’s fax machine may not support ECM.  
•
If this is the case, the document is received without ECM.  
ECM may be disabled.  
•
•
Make sure ECM on your FAX is enabled (  
Contact the other party to check if ECM on their fax machine is enabled.  
, p. 14-7).  
■ Errors occur frequently while receiving.  
The telephone lines may be in poor condition, or you may have a bad  
connection.  
•
Lower the reception speed (  
, p. 14-10).  
The other party’s fax machine may not be functioning properly.  
•
Contact the other party and have them check that their fax machine is  
functioning properly.  
Copying Problems  
■ Cannot make copies.  
The document may not be loaded correctly.  
•
•
Make sure the document is loaded correctly in the ADF ( p. 4-3).  
Make sure the operation panel is closed.  
The document may not meet the requirements for the FAX.  
Make sure you load documents that meet the requirements for the FAX  
p. 4-2).  
•
(
■ MEMORY FULL appears in the LCD when making  
multiple copies.  
The FAX’s memory is full.  
•
Print, send, or delete any documents stored in memory ( p. 9-5) to free up  
space in the FAX’s memory, then start again.  
The document you are copying may have too many graphics.  
•
If multiple pages are being copied, separate the pages into smaller stacks. If  
not, make the desired number of copies one at a time as needed.  
For additional troubleshooting, see Printing Problems, p. 13-18.  
Note  
Chapter 13  
Troubleshooting 13-17  
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Telephone Problems  
■ Cannot dial.  
The telephone line cord may not be connected properly.  
Make sure it is connected properly ( p. 2-6).  
•
The power cord may not be plugged in securely.  
•
Check that the power cord is plugged securely into the FAX and into the wall  
outlet ( p. 2-8). If the unit is plugged into a power strip, make sure the  
power strip is plugged in and turned on.  
The FAX may not be set for the correct telephone line type.  
Make sure the FAX is set for the correct telephone line type ( p. 3-8).  
•
■ Optional handset or telephone disconnects while you are  
talking.  
The power cord may not be plugged in securely.  
•
Check that the power cord is plugged securely into the FAX and into the wall  
outlet ( p. 2-8). If the unit is plugged into a power strip, make sure the  
power strip is plugged in and turned on.  
The optional handset or telephone cord may be defective.  
Check the cord by substituting with another cord.  
•
Printing Problems  
■ Alarm light is lit and the FAX beeps while printing.  
The FAX may have a paper jam.  
•
•
Clear the paper jam ( p. 13-3).  
If the FAX has no paper jam, unplug the unit and wait five seconds, then  
plug it back in. If the Alarm light remains lit, contact your local authorised  
Canon dealer or the Canon help line.  
■ Nothing prints.  
The power cord may not be plugged in securely.  
•
Check that the power cord is plugged securely into the FAX and into the wall  
outlet ( p. 2-8). If the unit is plugged into a power strip, make sure the  
power strip is plugged in and turned on.  
13-18 Troubleshooting  
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Chapter 13  
You may not have removed the plastic seal from the toner cartridge.  
Make sure you install the toner cartridge properly ( p. 2-13).  
•
The toner cartridge may need to be replaced.  
Replace the toner cartridge ( p. 12-7).  
•
■ Printout does not match paper size.  
The paper may not be loaded correctly.  
•
Make sure the paper stack is loaded correctly in the multi-purpose tray  
p. 2-16).  
(
■ Printout is skewed.  
The paper may not be loaded correctly.  
•
Make sure the paper stack is loaded correctly in the multi-purpose tray  
p. 2-16).  
Make sure the paper delivery slots are clear.  
(
•
■ Paper jams occur.  
You may not be using the correct paper delivery slot.  
•
Select the correct paper delivery slot ( p. 5-4).  
■ Printout is not clear.  
You may not be using the correct paper type.  
•
Make sure you load paper that meets the requirements for the FAX  
p. 5-2).  
(
You may be printing on the wrong side of the paper.  
•
Some papers have a “right” side for printing. If the print quality is not as  
clear as you would like it to be, try turning the paper over and printing on the  
other side.  
■ Printout has vertical white streaks.  
Toner may be low or unevenly distributed.  
•
Redistribute the toner inside the toner cartridge ( p. 12-7). If the problem  
persists, replace the toner cartridge ( p. 12-7).  
Chapter 13  
Troubleshooting 13-19  
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General Problems  
■ FAX has no power.  
The power cord may not be plugged in securely.  
•
Check that the power cord is plugged securely into the FAX and into the wall  
outlet ( p. 2-8). If the unit is plugged into a power strip, make sure the  
power strip is plugged in and turned on.  
The power cord may not be supplying power.  
•
Check the power cord by substituting with another, or by using a voltmeter  
to test it for continuity.  
■ Nothing appears in the LCD.  
The power cord may not be plugged in securely.  
•
Check that the power cord is plugged securely into the FAX and into the wall  
outlet ( p. 2-8). If the unit is plugged into a power strip, make sure the  
power strip is plugged in and turned on. If the LCD remains blank, unplug  
the unit and wait five seconds, then plug it back in. If the LCD still remains  
blank, contact your local authorised Canon dealer or the Canon help line.  
13-20 Troubleshooting  
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Chapter 13  
If You Cannot Solve a Problem  
If you cannot solve the problem after having referred to the information in this  
chapter, contact your local authorised Canon dealer or the Canon help line.  
Canon’s support personnel are trained in the technical support of Canon’s products  
and will able to help you with your problem.  
Attempting to repair the FAX yourself may void the limited warranty.  
Note  
If the FAX makes strange noises, emits smoke or strange smells, unplug it  
immediately and contact your local authorised Canon dealer or the Canon help line.  
Do not attempt to disassemble or repair the unit yourself.  
Caution  
If you need to contact Canon directly, make sure you have the following information:  
•
•
Product name  
FAX-L240 or FAX-L290  
Serial number  
The serial number is on the label located at the back of the unit.  
•
•
•
Place of purchase  
Nature of problem  
Steps you have taken to solve the problem and the results  
Chapter 13  
Troubleshooting 13-21  
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If a Power Cut Occurs  
If power is suddenly lost due to a power cut or accidental unplugging, a built-in  
battery retains the FAX’s settings. However, any documents stored in memory will  
be lost.  
During a power cut, functions are limited as follows:  
•
You cannot make telephone calls from the optional handset. Also, depending on  
the telephone, you may not be able to make telephone calls.  
You cannot send, receive, or copy documents.  
You can receive telephone calls from the optional handset or telephone  
connected to your unit.  
•
•
When power is restored, the FAX automatically prints a MEMORY CLEAR  
REPORT that lists the documents that were deleted from memory as a result of the  
power cut.  
27/12 2002 16:48 FAX 123 4567  
CANON  
001  
MEMORY CLEAR REPORT  
MEMORY FILES DELETED  
TX/RX NO  
MODE  
CONNECTION TEL/ID  
PGS.  
SET TIME  
ST. TIME  
0046  
0047  
TRANSMIT  
B’CAST  
[
[
[
[
[
[
01] Canon TOKYO  
01] Canon CANADA  
02] Canon FRANCE  
03] Canon ITALIA  
04] Canon U.S.A.  
08] Canon OPTICS  
3
1
27/12 16:03  
27/12 16:08  
0048  
0049  
DEL SQ BDCST  
DELAYED TX  
1
2
27/12 16:15  
27/12 16:36  
20:00  
20:00  
22:00  
If the toner cartridge is empty or there is no paper in the multi-purpose tray when power is  
restored, the LCD displays  
or  
. In these cases, the  
Note  
will not be printed even after the toner cartridge is replaced or  
paper is loaded.  
13-22 Troubleshooting  
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Chapter 13  
Chapter 14  
Summary of Settings  
❏
Understanding the Menu System............................................................... 14-2  
•
•
Printing a List to Check the Current Settings ........................................ 14-2  
Accessing the Menus ............................................................................. 14-3  
❏
❏
❏
❏
❏
❏
❏
USER SETTINGS Menu ........................................................................... 14-4  
REPORT SETTINGS Menu...................................................................... 14-5  
TX (Transmission) SETTINGS Menu....................................................... 14-6  
RX (Reception) SETTINGS Menu............................................................ 14-7  
PRINTER SETTINGS Menu..................................................................... 14-8  
POLLING BOX Menu............................................................................... 14-9  
SYSTEM SETTINGS Menu...................................................................... 14-10  
Chapter 14  
Summary of Settings  
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14-1  
Understanding the Menu System  
The FAX menu system allows you to customise the way your unit operates. It  
consists of seven menus, each containing settings that control different functions of  
your FAX.  
Before adjusting any settings, you may want to print the USER’S DATA LIST to  
check the current settings ( below).  
Printing a List to Check the Current Settings  
You can print the USER’S DATA LIST to check the current settings of your FAX as  
well as the registered sender information ( p. 3-5).  
Follow this procedure to print the USER’S DATA LIST:  
1
2
Open the one-touch speed dial panel.  
Press Report.  
3
4
Use  
or  
to select  
.
Press Set.  
•
The FAX prints the USER’S DATA  
LIST.  
The sender information is shown at the beginning of the list. The current settings of  
the FAX are listed after this.  
27/12 2002 17:23 FAX 123 4567  
CANON  
001  
USER’S DATA LIST  
1. USER SETTINGS  
UNIT TELEPHONE #  
UNIT NAME  
123 4567  
CANON  
ON  
TX TERMINAL ID  
TTI POSITION  
OUTSIDE IMAGE  
FAX  
TELEPHONE # MARK  
SCANNING CONTRAST  
OFFHOOK ALARM  
VOLUME CONTROL  
CALLING VOLUME  
KEYPAD VOLUME  
ALARM VOLUME  
LINE MONITOR VOL.  
RX CALL LEVEL  
TYPE  
STANDARD  
ON  
2
2
2
2
HIGH  
TOUCH TONE  
14-2  
Summary of Settings  
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Chapter 14  
Accessing the Menus  
Follow this procedure to access the different menus:  
1
2
Open the one-touch speed dial panel.  
Press Data Registration.  
3
4
Press Set.  
Use  
•
or  
to select the menu you want.  
You can select from the following:  
–
–
–
–
–
–
–
(
p. 14-4)  
p. 14-5)  
p. 14-6)  
p. 14-7)  
(
(
(
(
p. 14-8)  
(
p. 14-9)  
(
p. 14-10)  
5
6
Press Set to access the settings under the  
menu you selected.  
Ex:  
Refer to the appropriate table ( following  
pages) and use these guidelines to select and  
register settings:  
❏
❏
❏
Use  
settings.  
or  
to scroll through the  
To register a setting or access sub-  
settings, press Set.  
To return to a previous level, press Data  
Registration.  
•
For your settings to be registered, be  
sure to press Set after making a  
selection or entering information.  
If at any stage you wish to return to  
standby mode, press Stop.  
If you pause for more than 60  
seconds while accessing a menu, the  
unit will automatically return to  
standby mode.  
•
•
7
When you are finished, press Stop to return to  
standby mode.  
Ex:  
Chapter 14  
Summary of Settings  
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14-3  
USER SETTINGS Menu  
For details on accessing the settings below, see p. 14-3.  
The selectable settings and the default settings vary depending on the country where you have  
purchased the FAX. The values shown here are average values.  
Setting  
Description  
Sub-Settings  
Sets the current date and time ( p. 3-6).  
Enters the fax/telephone number you want to appear at the  
top of each fax page you send ( p. 3-6).  
Enters the name or company name you want to appear at  
the top of each fax page you send ( p. 3-6).  
Enables/disables printing of the sender information  
(
p. 3-5).  
Selects whether the sender information is positioned  
inside or outside the image area ( p. 3-5).  
Selects the prefix for the unit number ( p. 3-5).  
Selects the scanning contrast ( p. 7-3).  
Enables/disables the off hook alarm that alerts you that  
the handset is not seated properly in its cradle.  
Sets the volume of the FAX sounds.  
Selects the ring volume when the FAX detects a voice  
call.  
Selects the keypad touch beep volume.  
Selects the error alarm volume.  
Selects the line monitor volume (sound during dialling).  
Selects the ring type for incoming calls.  
Selects the telephone line type setting for your FAX  
(
p. 3-8).  
Enables dialling through a switchboard.  
If you select PBX, you can select additional sub-settings  
(
p. 3-9).  
14-4  
Summary of Settings  
Chapter 14  
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REPORT SETTINGS Menu  
For details on accessing the settings below, see p. 14-3.  
The selectable settings and the default settings vary depending on the country where you have  
purchased the FAX. The values shown here are average values.  
Setting  
Description  
Sub-Settings  
Enables/disables automatic printing of a TX  
(transmission) REPORT ( p. 11-4).  
: Prints a report only when a  
transmission error occurs.  
: Prints a report every time you send a  
document.  
: No report is printed.  
If you select  
or  
above, this setting enables/disables printing of the first  
page of the fax under the report.  
Enables/disables automatic printing of an RX (reception)  
REPORT ( p. 11-5).  
: No report is printed.  
: Prints a report only when a  
reception error occurs.  
: Prints a report every time you receive a  
document.  
Enables/disables automatic printing of an ACTIVITY  
REPORT after every 20 transactions ( p. 11-3).  
Chapter 14  
Summary of Settings  
14-5  
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TX (Transmission) SETTINGS Menu  
For details on accessing the settings below, see p. 14-3.  
The selectable settings and the default settings vary depending on the country where you have  
purchased the FAX. The values shown here are average values.  
Setting  
Description  
Sub-Settings  
Enables/disables Error Correction Mode (ECM) during  
transmission.  
Selects the length of a pause entered within a fax/  
telephone number with the Redial/Pause button.  
to  
Enables/disables automatic redialling if the other party’s  
line is busy on the first attempt ( p. 7-9).  
Selects the number of redial attempts.  
to  
to  
Selects the time interval between redial attempts.  
Enables/disables automatic scanning of documents after  
the fax number is entered.  
: Scanning begins automatically five seconds after  
entering the fax number (10 seconds if sending to multiple  
fax numbers).  
: Scanning does not start automatically. (You need to  
press Start/Copy to begin scanning.)  
14-6  
Summary of Settings  
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Chapter 14  
RX (Reception) SETTINGS Menu  
For details on accessing the settings below, see p. 14-3.  
The selectable settings and the default settings vary depending on the country where you have  
purchased the FAX. The values shown here are average values.  
Setting  
Description  
Sub-Settings  
Enables/disables Error Correction Mode (ECM) during  
reception.  
Selects the receive mode ( Chapter 8).  
If you select  
, you can select  
additional sub-settings ( p. 8-5).  
When the  
setting is set to  
or  
, this setting enables/disables ringing  
when the FAX receives a call.**  
Selects the number of rings before the FAX begins  
receiving.  
to  
When the receive mode is set to  
, this  
setting determines if the FAX switches to fax receive  
mode after it rings for a specified time.  
If you select  
above, this setting selects the length of  
time the FAX rings before switching to fax receive mode.  
to  
Enables/disables remote receiving.  
If you select  
receiving ID.  
above, this setting selects the remote  
to  
Enables/disables reception of a document in the FAX’s  
memory when a problem occurs during reception.  
Enables/disables printing of the reception date and time,  
page number, and transaction number (TX/RX NO.) at the  
bottom of each received fax page.  
*
This setting is available for certain countries only.  
** Even if you have set  
to , ringing will only occur if you have connected the optional  
handset or a telephone to your unit.  
Chapter 14  
Summary of Settings  
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14-7  
PRINTER SETTINGS Menu  
For details on accessing the settings below, see p. 14-3.  
The selectable settings and the default settings vary depending on the country where you have  
purchased the FAX. The values shown here are average values.  
Setting  
Description  
Sub-Settings  
Enables/disables reduction of faxes to fit on the paper  
loaded in the multi-purpose tray.  
If you select , you can select the direction of the  
reduction.  
Selects the size of the paper loaded in the multi-purpose  
tray ( p. 5-7).  
If you select  
, you can select additional  
sub-settings ( p. 5.7).  
Enables/disables economy printing ( p. 5-9).  
Selects whether the FAX continues printing when  
toner level is low (  
LCD).  
displayed in the  
: Stops printing and received faxes are  
stored in memory.  
: Continues printing even when toner  
level is low. Select this setting when you do not have a  
new toner cartridge available and need to print any faxes  
received in memory.  
14-8  
Summary of Settings  
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Chapter 14  
POLLING BOX Menu  
For details on accessing the settings below, see p. 14-3.  
The selectable settings and the default settings vary depending on the country where you have  
purchased the FAX. The values shown here are average values.  
Setting  
Description  
Sub-Settings  
Sets up the polling box to hold a document to be polled  
(
p. 9-12).  
Enters the name for the polling box.  
Enters a password to restrict access to the polling box  
settings.  
to  
Enters a standard ITU-T password.  
Selects whether the document is deleted from memory  
once it is polled, or continues to be stored in memory.  
: Document is deleted from memory after it is polled.  
: Document remains in memory after it is polled.  
Changes the polling box settings ( p. 9-15).  
Enters the password (if registered) to access the polling  
box settings.  
Deletes the polling box settings ( p. 9-15).  
Enters the password (if registered) to access the polling  
box settings.  
Chapter 14  
Summary of Settings  
14-9  
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SYSTEM SETTINGS Menu  
For details on accessing the settings below, see p. 14-3.  
The selectable settings and the default settings vary depending on the country where you have  
purchased the FAX. The values shown here are average values.  
Setting  
Description  
Sub-Settings  
Enables/disables restriction of the FAX ( p. 9-17).  
Enables/disables restriction of the FAX to make calls and  
send faxes.  
Enters a password to restrict access to the  
setting.  
to  
Restricts reception of faxes to the numbers registered for  
speed dialling on your FAX ( p. 9-20).  
If you select , you can select additional sub-settings.  
Selects the date format displayed in the LCD and printed  
on the faxes you send.  
Selects the language of the LCD messages, settings, and  
reports.  
Selects the speed at which the FAX starts transmitting.  
14-10 Summary of Settings  
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Chapter 14  
Setting  
Description  
Sub-Settings  
Selects the speed at which the FAX starts receiving.  
Selects the country where you are using the FAX to  
automatically switch the selectable settings and the  
default settings to suit the selected country ( p. 2-9).  
Sets the summer time ( p.3-11).  
If you select , you can select additional sub-settings.  
*
This setting is available for certain countries only.  
Chapter 14  
Summary of Settings 14-11  
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14-12 Summary of Settings  
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Chapter 14  
Appendix A  
Specifications  
❏
❏
❏
❏
❏
General Specifications ............................................................................... A-2  
Facsimile.................................................................................................... A-2  
Copier......................................................................................................... A-3  
Telephone................................................................................................... A-3  
Printer......................................................................................................... A-3  
Appendix A  
Specifications  
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A-1  
Applicable Standards  
General Specifications  
–
–
–
Electrical Safety: CE*, GS**  
Radiation: CISPR Pub 22 Class B  
Other: PTT, Energy Star compliant, CE Marking  
Power Source  
–
–
200-240 V  
50/60 Hz  
ADF Capacity  
p. 4-2  
Power Consumption  
–
–
Maximum: 500 W  
Standby: Approx. 3.5 W  
Multi-Purpose Tray Capacity  
p. 5-2  
Weight  
Printable Area  
p. 5-3  
Approx. 10 kg (With components attached)  
Dimensions  
Scanned Area  
p. 4-2  
578 mm  
401 mm  
Facsimile  
Applicable Line  
Public Switched Telephone Network (PSTN)  
Compatibility  
G3  
Data Compressing System  
MH, MR, MMR  
Modem Type  
Fax modem  
Modem Speed  
33600/31200/28800/26400/24000/21600/19200/  
16800/14400/12000/9600/7200/4800/2400 bps  
Automatic fallback  
Transmission Speed  
Approx. 3 seconds/page*** at 33.6 Kbps, ECM-MMR,  
transmitting from memory  
Scanning Image Processing  
–
–
–
Ultra High Quality (UHQ™) image enhancement  
Halftones: 64 levels of grey  
Density adjustment 3 levels  
578 mm  
Transmission/Reception Memory  
Approx. 256 pages***  
Environmental Conditions  
–
–
Temperature: 10 -32.5 C  
Humidity: 20%-80% RH  
Fax Scanning Speed  
Approx. 7.7 seconds/page***  
Liquid Crystal Display (LCD)  
16  
1
Display Languages  
English/French/Spanish/German/Italian/Dutch/  
Finnish/Portuguese/Norwegian/Swedish/Danish/  
Slovene/Czech/Hungarian/Russian  
*
This standard is applicable for Europe only.  
** This standard is not applicable for Australia.  
*** Based on Canon FAX Standard Chart No. 1, standard mode.  
A-2  
Specifications  
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Appendix A  
Fax Resolution  
Telephone  
–
–
–
FAX STANDARD: 8 pels/mm 3.85 lines/mm  
FAX FINE: 8 pels/mm 7.7 lines/mm  
FAX PHOTO: 8 pels/mm 7.7 lines/mm with  
halftones  
Connection  
–
–
Optional handset/telephone*  
Additional telephone/answering machine (CNG  
detecting signal)/data modem  
–
SUPER FINE: 8 pels/mm 15.4 lines/mm  
Dialling  
Printer  
–
Automatic dialling  
One-touch speed dialling (24 destinations)  
Coded speed dialling (100 destinations)  
Group dialling (Max. 123 destinations)  
Regular dialling (with numeric buttons)  
Automatic redialling  
Manual redialling  
Pause button  
Redial button  
D.T. button*  
Printing Method  
Laser beam printing  
–
–
–
–
–
–
Paper Handling  
Automatic feed  
Paper Size and Weight  
p. 5-2  
Recommended Paper  
p. 5-3  
Networking  
–
–
–
–
–
–
–
–
–
–
–
–
–
Sequential broadcasting (Max. 125 destinations)  
Automatic reception  
Automatic Fax/Tel switchover  
Delayed transmission (Max. 125 destinations)  
Polling transmission  
Polling reception  
Remote reception by telephone (Default ID: 25)  
Non-ring reception  
ECM deactivation  
Network switch*  
ACTIVITY REPORT (after every 20 transactions)  
Non-delivery report  
TTI (Transmit Terminal Identification)  
Print Speed**  
Approx. 6 pages/minute  
Print Width  
Max. 206 mm  
Resolution  
600 600 dpi  
Printing Cartridge  
FX-3 toner cartridge  
Toner Saver  
Approx. 30% to 40% reduction in toner  
consumption  
Copier  
Scanning Resolution  
–
–
Direct Copy: 400 300 dpi  
Memory Copy: 200 300 dpi  
Printing Resolution  
600 600 dpi  
Reduction  
70%, 80%, 90%  
Copy Speed  
Approx. 6 pages/minute  
No. of Copies  
Max. 99 copies  
*
This feature is available for certain countries only.  
** Based on Canon FAX Standard Chart No. 1, standard mode.  
Appendix A  
Specifications  
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A-3  
A-4  
Specifications  
Appendix A  
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Appendix B  
FAX-L290 Instructions  
❏
❏
❏
❏
❏
❏
Introduction................................................................................................ B-2  
Differences Between the FAX-L290 and FAX-L240................................ B-2  
Using Your Documentation ....................................................................... B-2  
Unpacking the FAX-L290 ......................................................................... B-2  
Connecting the FAX-L290 to Your PC ..................................................... B-3  
Print Media Requirements ......................................................................... B-4  
•
Printable Area ........................................................................................ B-4  
❏
❏
❏
Selecting Print Media................................................................................. B-5  
Loading Envelopes..................................................................................... B-6  
Loading Transparencies............................................................................. B-7  
Appendix B  
FAX-L290 Instructions  
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B-1  
Introduction  
This Appendix provides information relevant only to purchasers of the FAX-L290  
model. Please be sure to read this section before reading the rest of this guide.  
Differences Between the FAX-L290 and  
FAX-L240  
In addition to the FAX-L240 features, the FAX-L290 also has the following features:  
•
•
•
Connectability to your PC for printing  
Increased memory for storing up to 448 fax pages*  
Support of a wider range of print media  
Using Your Documentation  
Your FAX-L290 includes the following documentation:  
•
This guide: Provides detailed information on how to set up, operate, maintain,  
and troubleshoot your FAX.  
•
Printer Driver Guide: This guide, included in the CD-ROM, describes how to  
use your FAX to print from within your PC’s Windows environment.  
Unpacking the FAX-L290  
Unpack your FAX as described on page 2-2. The items included are exactly the same  
as for the FAX-L240, except that your unit also includes the software necessary for  
connecting it to your PC.  
Check that you have all items. If any are damaged or missing, notify your local  
authorised Canon dealer or the Canon help line immediately.  
In addition to the items shipped with your FAX, you will need to purchase a printer cable  
to connect your FAX to a PC ( p. B-3).  
Note  
* Based on Canon FAX Standard Chart No. 1, standard mode.  
B-2  
FAX-L290 Instructions  
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Appendix B  
Connecting the FAX-L290 to Your PC  
To connect your FAX to a PC, you will need to purchase a printer cable that matches  
the interface connector on your PC:  
•
A USB cable no longer than 5 metres  
You can purchase the cable from your local authorised Canon dealer.  
Follow this procedure to connect the USB cable:  
Connect the USB cable to the  
FAX and PC during software  
installation to ensure proper  
operation of the printer driver  
(
Printer Driver Guide).  
Make sure your PC is running Microsoft Windows 98/Me or Windows 2000/XP,  
preinstalled by a computer manufacturer on purchase. (The USB port operation also needs  
to be assured by the manufacturer.)  
Note  
Appendix B  
FAX-L290 Instructions  
B-3  
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Print Media Requirements  
In addition to the paper listed in Chapter 5, you can also load the following print  
media in the multi-purpose tray:  
Print Media  
Size  
Quantity  
Envelopes  
European DL  
7 envelopes  
(220 110 mm/  
8.66 4.33 in.)  
U.S. Commercial No. 10  
(241.3 104.1 mm/  
9.5 4.1 in.)  
7 envelopes  
Transparencies  
A4, Letter  
1 sheet  
Please refer to Chapter 5 for full details on paper handling, loading paper, and  
selecting paper delivery.  
Printable Area  
The shaded area shows the printable area of European DL-size envelopes.  
For the printable area of paper, see Chapter 5.  
Note  
MAX. 4 mm  
MAX. 4 mm  
MAX. 4 mm  
FEED  
DIRECTION  
MAX. 10 mm  
B-4  
FAX-L290 Instructions  
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Appendix B  
Selecting Print Media  
Follow these guidelines when selecting envelopes and transparencies:  
For paper guidelines, see Chapter 5.  
Note  
■
Envelopes  
•
•
Use standard envelopes with diagonal seams and flaps.  
To prevent jams in the multi-purpose tray, do not use the following:  
– Envelopes with windows, holes, perforations, cutouts, and double flaps  
– Envelopes made with special coated paper or deeply embossed paper  
– Envelopes with peel-off sealing strips  
– Envelopes with letters enclosed  
•
You may be able to load other size envelopes than those listed on the previous  
page. However, Canon cannot guarantee consistent performance on these.  
When printing on envelopes, be sure to use face-up delivery ( p. 5-4).  
Note  
■
Transparencies  
Use only special laser printer transparencies.  
•
•
•
When printing on transparencies, be sure to use face-up delivery ( p. 5-4).  
To prevent the transparency from curling, remove it as soon as it exits the FAX and  
place it on a flat surface to cool.  
Note  
Appendix B  
FAX-L290 Instructions  
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B-5  
Loading Envelopes  
Follow this procedure to load up to 7 envelopes in the multi-purpose tray:  
1
Prepare the envelopes  
Arrange the stack of envelopes on a  
❏
firm, clean surface, and press down  
firmly on the edges to make the folds  
crisp.  
•
Press all the way around the  
envelopes to remove any curls  
and expel air from inside the  
envelopes. Also, press firmly on  
the area that corresponds to the  
edges of the back flap.  
❏
Remove any curling from the  
envelopes by holding the edges  
diagonally and bending them gently.  
❏
Run a pen or other rounded object  
along the back flaps to flatten them.  
FLAP  
•
The flaps should not bulge more  
than 5 mm.  
2
Remove the multi-purpose tray cover  
from the FAX.  
B-6  
FAX-L290 Instructions  
Appendix B  
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3
Insert the stack into the multi-purpose  
tray (print side facing you), then  
adjust the paper guides to the width of  
1
the stack  
.
2
2
4
5
Replace the multi-purpose tray cover.  
•
Be sure to replace this cover to  
prevent dust accumulating inside  
the unit.  
Adjust the paper delivery selector to  
(face-up delivery). For details, see  
p. 5-4.  
The FAX is now ready to print.  
Loading Transparencies  
Load transparencies in the multi-purpose tray as for paper. For details, see p. 2-16.  
Appendix B  
FAX-L290 Instructions  
B-7  
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B-8  
FAX-L290 Instructions  
Appendix B  
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Appendix C  
Options  
❏
Optional Handset........................................................................................ C-2  
•
•
•
Package Contents................................................................................... C-2  
Attaching the Handset to Your FAX ..................................................... C-3  
Maintaining Your Handset .................................................................... C-4  
Appendix C  
Options  
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C-1  
Optional Handset*  
An optional handset is available in certain countries for connection to your FAX.  
Contact your local authorised Canon dealer for more information on purchasing this  
option.  
Please note that the shape of your handset may differ from the one shown in this section.  
However, both handsets have exactly the same functions and performance.  
Note  
Package Contents  
Make sure your handset package includes the following items:  
HANDSET CRADLE  
HANDSET  
SCREWS WITH PLUGS (2)  
SCREWS  
(Not used with your FAX.)  
RINGER VOLUME SWITCH  
Use a pen or other pointed  
object to select the ring  
volume of the handset  
(HI, LO, or OFF).  
If any items are damaged or missing, notify your local authorised Canon dealer or the  
Canon help line immediately.  
* The optional handset is available for certain countries only.  
C-2  
Options  
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Appendix C  
Attaching the Handset to Your FAX  
Follow this procedure to attach the handset to your FAX:  
1
2
3
4
Use a screwdriver to remove the two  
covers on the left side of the unit.  
Remove the screws from the plugs and  
insert the plugs into the holes on the  
handset cradle.  
Insert the plugs (with the handset  
cradle) into the holes on the unit.  
•
If you have difficulty inserting the  
plugs, turn the unit so that the left  
side is facing you and the right side  
is against a wall. You can now  
insert the plugs without the unit  
moving.  
Use your finger to push the screws  
into the plugs.  
•
If you have difficulty, use a cross-  
point screwdriver to push the  
screws all the way into the plugs.  
(Do not screw them in as the  
screws may break.)  
•
Make sure you support the unit  
when inserting the screws.  
5
Place the handset in its cradle and  
connect the handset cord to the jack.  
Appendix C  
Options  
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C-3  
Maintaining Your Handset  
To maintain your handset in top working condition, be sure to follow these  
guidelines:  
•
•
•
Do not leave your handset exposed to direct sunlight.  
Do not install your handset in hot or humid conditions.  
Do not spray aerosol polishes on your handset since they may enter the holes on  
your handset and cause damage.  
•
Use a damp cloth to clean your handset.  
C-4  
Options  
Appendix C  
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Index  
+ button 2-12, 3-7  
button 2-12, 14-3  
button 2-12, 3-4  
button 2-12, 3-3, 3-4  
button 2-12, 14-3  
B
Broadcasting, sequential 7-12, 7-13  
BUSY/NO SIGNAL message 13-8  
Button. See individual button names  
(
p. n-nn), definition 1-2  
C
1-TOUCH SPD DIAL LIST 1  
description 11-2  
printing 6-18  
CALLING VOLUME setting 14-4  
Cancelling  
polling receiving 9-12  
receiving 8-11  
redialling 7-9, 7-10  
restriction of your FAX 9-18, 9-19  
sending 7-8  
sample 6-19  
1-TOUCH SPD DIAL LIST 2  
description 11-2  
printing 6-18  
sample 6-19  
Cartridge. See Toner cartridge  
CHANGE CARTRIDGE message 12-7, 13-9  
CHANGE DATA setting 9-16, 14-9  
CHECK COVER message 13-9  
CHECK DOCUMENT message 13-2, 13-9  
CHECK PAPER SIZE message 13-9  
CHECK POLLING ID message 13-9  
CHECK PRINTER message 13-9  
CHK SUBADDR/PSWD message 13-10  
Cleaning  
A
A4 setting 5-2, 5-7, 14-8  
ACTIVITY REPORT  
description 11-2  
printing 11-3  
sample 11-3  
setting 14-5  
ADF 2-11  
adding pages in 4-4  
capacity 4-2  
definition 1-2  
FAX’s exterior 12-2  
FAX’s interior 12-3, 12-4  
scanner components 12-5, 12-6  
Clear button 2-12, 3-4  
CLEAR PAPER JAM message 13-3, 13-10  
Coded Dial button 2-12, 6-2, 6-16, 6-17  
CODED SPEED DIAL LIST 1  
description 11-2  
printing 6-18  
sample 6-20  
CODED SPEED DIAL LIST 2  
description 11-2  
printing 6-18  
jams in 13-2  
Alarm light 2-12  
ALARM VOLUME setting 14-4  
ANS.MACHINE MODE  
description 8-2  
setting 8-10  
AnsMode setting. See ANS.MACHINE MODE  
Answering machine  
connecting 2-6, 2-7  
using with FAX 8-10  
Area  
sample 6-20  
printable 5-3  
Coded speed dialling 6-2, 7-4  
making telephone call with 6-17  
registering 6-8 to 6-12  
sending with 6-16  
Components, FAX 2-11, 2-12. See also individual  
component names  
Connecting  
answering machine 2-6, 2-7  
data modem 2-6, 2-7  
external device 2-6, 2-7  
handset 2-6  
scanned of document 4-2  
Assembling, FAX 2-5  
AUTO REDIAL  
message 13-8  
setting 7-10, 14-6  
Automatic Document Feeder. See ADF  
Automatic redialling  
cancelling 7-9, 7-10  
definition 7-9  
setting options for 7-10, 7-11  
power cord 2-8  
telephone 2-6, 2-7  
telephone line cord 2-6  
Contrast  
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copying, setting 7-3  
sending, setting 7-3  
Conventions, type 1-2, 1-3  
Copying 10-2, 10-3  
document requirements 4-2  
problems 13-17  
DISPLAY LANGUAGE setting 2-9, 14-10  
DOC. MEMORY LIST  
description 11-2  
printing 9-5  
sample 9-5  
setting 9-5  
quick 10-3  
Cord  
DOC. TOO LONG message 13-10  
Document  
answering machine 2-6, 2-7  
data modem 2-6, 2-7  
power 2-2, 2-8  
adding pages in ADF 4-4  
definition 1-2  
guide 2-11  
telephone 2-6, 2-7  
loading 4-3, 4-4  
problem 4-2  
problems with multipage 4-3  
quantity 4-2  
telephone line 2-2, 2-6  
Correcting mistake 3-4  
Country  
COUNTRY SELECT setting 2-9, 14-11  
Cover  
front 2-11  
requirements 4-2  
scanned area 4-2  
size 4-2  
multi-purpose tray 2-2, 2-5, 2-11  
CUSTOM setting 5-7, 14-8  
CUSTOM1/LONG setting 5-2, 5-8  
CUSTOM2/SHORT setting 5-2, 5-8  
Customer support 1-3  
support 2-2, 2-5, 2-11  
thickness 4-2  
weight 4-2  
Documentation 2-2  
E
D
ECM, definition 1-2  
ECM RX  
D.T. button 2-12, 9-4  
Data  
message 13-10  
modem, connecting 2-6, 2-7  
Registration button 2-12, 14-3  
Date, entering 3-6  
setting 14-7  
ECM TX  
message 13-10  
DATE & TIME setting 3-6, 14-4  
DATE SETUP setting 14-10  
Default, definition 1-2  
DEFAULT ACTION setting 8-6, 8-7  
Delayed sending  
setting 14-6  
ECONOMY PRT setting 5-9, 14-8  
ERASE AFTER TX setting 9-14, 14-9  
ERROR TX REPORT, sample 11-4  
Ex:, definition 1-2  
External device  
deleting document set for 7-17  
printing document set for 7-16  
scanning a document into memory for 7-14, 7-15  
Transmission button 2-12, 7-14, 7-16, 7-17  
DELETE FILE setting 9-16, 14-9  
Deleting  
document in memory 9-9  
document set for delayed sending 7-17  
polling box settings 9-15, 9-16  
Delivery, paper. See Paper delivery  
Destination labels 2-2, 6-7, 6-15  
Dial tone, confirming 9-4  
Dialling  
connecting 2-6, 2-7  
F
F/T RING TIME setting 8-6, 8-7, 14-7  
Face-down delivery 5-4, 5-5  
slot 2-11, 5-4  
Face-up delivery 5-4, 5-5, 5-6  
slot 2-11, 5-4  
Fax, definition 1-2  
FAX 2-2  
assembling 2-5  
cleaning 12-2 to 12-6  
clearing jams 13-2 to 13-7  
components 2-11, 2-12. See also individual  
component names  
coded speed dialling. See Coded speed dialling  
group dialling. See Group dialling  
methods 7-4  
connecting 2-6 to 2-8  
name, registering 3-6, 3-7  
number, registering 3-6, 3-7  
restricting use 9-17 to 9-19  
testing 2-18  
one-touch speed dialling. See One-touch speed dialling  
regular 7-4  
special 9-2 to 9-4  
speed. See Speed dialling  
switching temporarily to tone 9-3  
through switchboard 3-9, 3-10  
unpacking 2-2 to 2-4  
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FAX ONLY MODE  
description 8-2  
setting 8-3, 8-4, 14-7  
L
Label  
destination 2-2, 6-7, 6-15  
paper loading warning 2-2, 2-5  
Latch 2-11  
LCD 2-12  
definition 1-2  
messages 13-8 to 13-12. See also individual message  
names  
Letter mode  
lowercase 3-2, 3-3  
FAX/TEL AUTO SW setting 8-5, 14-7  
Fax/Tel Mode  
description 8-2  
setting 8-5  
setting options for 8-6, 8-7  
FaxAbility. See Telecom FaxAbility  
FaxOnly setting. See FAX ONLY MODE  
FaxStream™ Duet. See Telstra FaxStream™ Duet  
FaxTel setting. See Fax/Tel Mode  
FILE NAME setting 9-13, 14-9  
Fixing assembly 2-11  
uppercase 3-2, 3-3  
Letters, entering 3-2, 3-3  
Lever, paper release 2-11, 13-4  
LGL setting 5-2, 5-7, 14-8  
Light, Alarm 2-12  
Front cover 2-11  
FX-3. See Toner cartridge  
LINE MONITOR VOL setting 14-4  
Lists. See also individual list names  
summary 11-2  
LOAD PAPER message 13-10  
Loading  
document 4-3, 4-4  
paper 2-16 to 2-18  
Location, safety instructions 1-5, 1-6  
LOCK PHONE setting 9-17, 9-18, 14-10  
Lowercase letter mode 3-2, 3-3  
LTR setting 5-2, 5-7, 14-8  
G
G3, definition 1-2  
GROUP DIAL LIST  
description 11-2  
printing 6-18  
sample 6-21  
Group dialling 6-2, 7-4  
registering 6-13 to 6-15  
sending with 6-16  
Guide  
document 2-11  
paper 2-11  
M
Maintenance, safety instructions 1-4, 1-5  
MAN/AUTO SWITCH setting 14-7  
MANUAL MODE  
description 8-2  
setting 8-8, 8-9  
Manual redialling 7-9  
cancelling 7-9  
Manual sending via the handset 7-6, 7-7  
cancelling 7-8  
H
Handling, safety instructions 1-4, 1-5  
Handset  
connecting 2-6  
sending manually via 7-6, 7-7  
Hook Button 2-12, 6-17, 7-6, 9-3  
HOOKING setting 3-9, 3-10  
HORIZ & VERTICAL setting 14-8  
Manual setting. See MANUAL MODE  
Memory  
I
INCOMING RING setting 14-7  
INSIDE IMAGE setting 14-4  
Installing, toner cartridge 2-13 to 2-15  
ITU-TS, definition 1-2  
deleting document in 9-9  
documents in 9-5 to 9-9  
printing document in 9-6  
printing list of documents in 9-5  
receiving when problem occurs 8-11  
Reference button 2-12, 9-5, 9-6, 9-7, 9-9  
scanning a document for delayed sending into 7-14,  
7-15  
sending. See Memory sending  
sending document in 9-7, 9-8  
MEMORY CLEAR REPORT 13-22  
description 11-2  
J
Jack 2-6, 2-7  
Jams  
clearing 13-2 to 13-7  
in ADF 13-2  
in paper delivery slots 13-3  
inside unit 13-3 to 13-7  
paper 13-3 to 13-7  
sample 13-22  
K
MEMORY FULL message 13-10  
MEMORY RX setting 14-7  
Memory sending 7-5, 7-6  
KEEP PRINTING setting 14-8  
KEYPAD VOLUME setting 14-4  
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cancelling 7-8  
release lever 2-11, 13-4  
requirements 5-2, 5-3  
rest 2-2, 2-5, 2-11  
selecting 5-3  
MEMORY USED nn% message 13-11  
Menu. See also individual menu names  
accessing 14-3  
definition 1-2  
size setting 5-2, 5-7, 5-8  
weight 5-2  
Paper delivery  
face-down 5-4, 5-5  
face-up 5-4, 5-5, 5-6  
selecting 5-4 to 5-6  
system, understanding 14-2, 14-3  
Messages. See LCD messages  
MID PAUSE SET setting 14-6  
Mistake, correcting 3-4  
MULTI TX/RX (Transaction) REPORT 11-5  
description 11-2  
selector 2-11, 5-5  
sample 11-5  
slot, jams in 13-3  
MULTI TX/RX REPORT. See MULTI TX/RX  
(Transaction) REPORT  
PAPER SIZE setting 5-7, 14-8  
Password  
Multi-purpose tray 2-11  
capacity 5-2  
cover 2-2, 2-5, 2-11  
for polling box, setting 9-12 to 9-14  
for polling receiving 9-10  
registering for coded speed dialling 6-8 to 6-12  
registering for one-touch speed dialling 6-3 to 6-7  
PASSWORD setting 9-13, 9-17, 9-18, 14-9, 14-10  
Pause, entering 9-2  
N
NET SW setting. See NET SWITCH setting  
NET SWITCH  
PBX  
description 8-2  
definition 3-9  
setting 14-7  
setting 3-9, 14-4  
NO RX PAPER message 13-11  
NO TEL # message 13-11  
NOT AVAILABLE message 13-11  
Number  
entering 3-2, 3-3, 3-4  
mode 3-2, 3-3, 3-4  
Polling  
another fax machine 9-10, 9-11  
box. See Polling box  
button 2-12, 9-11, 9-15  
definition 9-10  
receiving. See Polling receiving  
sending. See Polling sending  
Polling box  
changing settings 9-15, 9-16  
deleting settings 9-15, 9-16  
scanning document into 9-15  
setting up 9-12 to 9-14  
POLLING BOX  
Numeric buttons 2-12, 3-2  
O
OFFHOOK ALARM setting 14-4  
One-touch speed dial panel 2-12  
One-touch speed dialling 6-2, 7-4  
buttons 2-12, 6-2, 6-16, 6-17  
making telephone call with 6-17  
registering 6-3 to 6-7  
menu 14-3, 14-9  
setting 9-12, 9-16  
sending with 6-16  
Polling receiving  
Operation panel 2-11, 2-12  
Optional handset. See Handset  
OUTPUT NO setting 14-5  
OUTPUT YES setting 14-5  
OUTSIDE IMAGE setting 14-4  
cancelling 9-12  
polling another fax machine 9-10, 9-11  
Polling sending  
changing polling box settings 9-15, 9-16  
deleting polling box settings 9-15, 9-16  
scanning document into polling box 9-15  
setting up polling box 9-12 to 9-14  
Power  
P
Panel, one-touch speed dial 2-12  
Paper  
cord 2-2, 2-8  
delivery. See Paper delivery  
feeding problems 13-13  
guide 2-11  
cut 13-22  
supply, safety instructions 1-6  
switch 2-8  
jams 13-3 to 13-7  
loading 2-16 to 2-18  
loading warning label 2-2, 2-5  
path 5-4  
printable area 5-3  
quantity 5-2  
PREFIX setting 3-9, 3-10  
PRINT ERROR ONLY setting 14-5  
PRINT WITH IMAGE setting 14-5  
PRINTER SETTINGS menu 14-3, 14-8  
Printing  
area 5-3  
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document in memory 9-6  
Resolution  
button 2-12, 7-2, 10-2  
copying, setting 10-2  
document set for delayed sending 7-16  
lists. See individual list names  
problems 13-18, 13-19  
sending, setting 7-2  
reports. See individual report names  
Problems  
Rest, paper 2-2, 2-5, 2-11  
Restricting  
cannot solve 13-21  
copying 13-17  
reception 9-20  
use of FAX 9-17 to 9-19  
document 4-2  
general 13-20  
multipage document 4-3  
paper feeding 13-13  
printing 13-18, 13-19  
receiving 13-15 to 13-17  
receiving into memory when 8-11  
sending 13-13 to 13-15  
telephone 13-18  
RING COUNT setting 14-7  
RING START TIME setting 8-6, 8-7  
R-KEY SETTING 3-9, 14-4  
Roller, transfer charging 2-11  
ROTARY PULSE setting 3-8, 14-4  
RX, definition 1-2  
RX (Reception) REPORT 11-5  
description 11-2  
sample 11-5  
PSTN setting 3-9, 14-4  
PSWD POLL REJECT message 13-11  
PSWD TX REJECTED message 13-11  
Pulse dialling  
setting for 3-8  
switching temporarily to tone dialling 9-3  
RX (Reception) SETTINGS menu 14-3, 14-7  
RX CALL LEVEL setting 14-4  
RX MODE setting 8-3, 8-5, 14-7  
RX PAGE FOOTER setting 14-7  
RX REDUCTION setting 14-8  
RX REPORT. See also RX (Reception) REPORT  
setting 14-5  
RX RESTRICTION setting 9-20, 14-10  
RX SETTINGS menu. See RX (Reception) SETTINGS  
menu  
Q
Quantity  
document 4-2  
paper 5-2  
RX START SPEED setting 14-10  
RX TO MEMORY setting 14-8  
R
S
R button 2-12  
registering 3-9, 3-10  
REC’D IN MEMORY message 8-11, 13-12  
Receive Mode button 2-12  
Receiving. See also individual receive modes  
cancelling 8-11  
Safety instructions 1-4 to 1-6  
Saving, toner consumption 5-9  
SCAN CONTRAST setting 7-3, 14-4  
Scanner components, cleaning 12-5, 12-6  
Scanning  
in memory when problem occurs 8-11  
methods 8-2  
contrast, copying 7-3  
contrast, sending 7-3  
polling. See Polling receiving  
problems 13-15 to 13-17  
remote, definition 8-8  
document area 4-2  
document for delayed sending into memory 7-14,  
7-15  
restricting 9-20  
resolution, copying 10-2  
resolution, sending 7-2  
SELECT POL REJCT message 13-12  
Selector, paper delivery 2-11, 5-5  
Sender information  
while performing other tasks 8-11  
Reception report. See RX (Reception) REPORT  
REDIAL INTERVAL setting 7-11, 14-6  
REDIAL TIMES setting 7-11, 14-6  
Redial/Pause button 2-12, 7-9, 9-2  
Redialling 7-9 to 7-11  
definition 3-5  
registering 3-5 to 3-7  
Remote reception, definition 8-8  
REMOTE RX ID setting 14-7  
REMOTE RX setting 14-7  
Replacing  
sample 3-5  
Sending  
at preset time. See Delayed sending  
cancelling 7-8  
toner cartridge 12-7 to 12-9  
Report button 2-12, 6-18, 11-3, 14-2  
REPORT SETTINGS menu 14-3, 14-5  
Reports. See also individual report names  
summary 11-2  
delayed. See Delayed sending  
document in memory 9-7, 9-8  
document requirements 4-2  
manual via the handset 7-6, 7-7  
memory 7-5, 7-6  
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methods 7-5 to 7-7  
cord 2-2, 2-6  
polling. See Polling sending  
problems 13-13 to 13-15  
same document to several fax numbers 7-12, 7-13  
timer. See Delayed sending  
with coded speed dialling 6-16  
with group dialling 6-16  
type, setting 3-8  
Telstra FaxStream™ Duet 8-2  
Testing FAX 2-18  
Thickness, document 4-2  
Time  
entering 3-6  
with one-touch speed dialling 6-16  
with speed dialling 6-16  
Sequential broadcasting 7-12, 7-13  
Serial number, FAX 13-21  
Set button 2-12, 14-3  
sending at preset. See Delayed sending  
TIME OUT setting 14-6  
Timer sending. See Delayed sending  
Tone dialling  
setting for 3-8  
Settings. See also individual setting names  
printing list of 14-2  
switching temporarily to 9-3  
T( ) button 9-3  
SETUP FILE setting 9-13, 14-9  
Shipping materials, removing 2-4  
Size  
Toner cartridge 2-2  
compartment 2-11  
installing 2-13 to 2-15  
document 4-2  
replacing 12-7 to 12-9  
paper 5-2, 5-7, 5-8  
Toner saver setting 5-9  
Space button 2-12, 3-3, 3-4  
Special function buttons 2-12. See also individual button  
names  
Speed dialling. See also individual speed dialling methods  
definition 6-2  
TONER SUPPLY LOW setting 14-8  
TOUCH TONE setting 3-8, 14-4  
Transfer charging roller 2-11  
Transmission report. See TX (Transmission) REPORT  
Tray  
lists. See Speed dialling lists  
making telephone call with 6-17  
methods 6-2  
multi-purpose 2-11  
multi-purpose, cover 2-2, 2-5, 2-11  
support 2-2, 2-5, 2-11  
sending document with 6-16  
using 6-16, 6-17  
TTI POSITION setting 14-4  
TX, definition 1-2  
Speed dialling lists. See also individual list names  
printing 6-18 to 6-21  
TX (Transmission) REPORT 11-4  
description 11-2  
samples 6-19 to 6-21  
sample 11-4  
Start/Copy button 2-12, 10-2, 10-3  
Stop button 2-12, 14-3  
SUBADD TX REJECT message 13-12  
Subaddress  
TX (Transmission) SETTINGS menu 14-3, 14-6  
TX PASSWORD setting 9-13, 14-9  
TX REPORT. See also TX (Transmission) REPORT  
setting 14-5  
for polling receiving 9-10  
registering for coded speed dialling 6-8 to 6-12  
registering for one-touch speed dialling 6-3 to 6-7  
SUMMER TIME setting 3-11, 14-11  
Support  
customer 1-3  
document 2-2, 2-5, 2-11  
tray 2-2, 2-5, 2-11  
TX SETTINGS menu. See TX (Transmission) SETTINGS  
menu  
TX START SPEED setting 14-10  
TX TERMINAL ID setting 14-4  
TX/RX CANCELLED message 13-12  
TX/RX NO., definition 1-2  
TX/RX NO. nnnn message 13-12  
TX/RX NO. nnnn, SCANNING P.nnn, MEMORY FULL  
message 13-12  
Switchboard, dialling through 3-9, 3-10  
Symbols, entering 3-2, 3-4  
SYSTEM SETTINGS menu 14-3, 14-10  
Type conventions 1-2, 1-3  
U
T
UN/LOCK PHONE setting 9-17, 9-18, 14-10  
UNIT NAME setting 3-7, 14-4  
UNIT TELEPHONE # setting 3-7, 14-4  
Unpacking FAX 2-2 to 2-4  
Uppercase letter mode 3-2, 3-3  
USER SETTINGS menu 14-3, 14-4  
USER’S DATA LIST  
TEL LINE TYPE setting 3-8, 14-4  
Telecom FaxAbility 8-2  
Telephone  
connecting 2-6, 2-7  
making call with speed dialling 6-17  
problems 13-18  
TELEPHONE # MARK setting 14-4  
Telephone line  
description 11-2  
printing 14-2  
I-6  
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sample 14-2  
User’s Guide, type conventions 1-2, 1-3  
V
VERTICAL ONLY setting 14-8  
Volume  
ALARM VOLUME setting 14-4  
CALLING VOLUME setting 14-4  
KEYPAD VOLUME setting 14-4  
LINE MONITOR VOL setting 14-4  
VOLUME CONTROL setting 14-4  
VOLUME CONTROL setting 14-4  
W
Weight  
document 4-2  
paper 5-2  
unit 1-5  
I-7  
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I-8  
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