|
Canon
FAX-L220/L295
User’s Guide
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Super G3 is a phrase used to describe the new generation of
fax units that use ITUꢀT V.34 standard 33.6 Kbps* modems.
Super G3 High Speed Fax units allow transmission time of
approximately three seconds* per page which results in
reduced telephone line charges.
*
Approximately three seconds per page document transmission time based on Canon FAX
Standard Chart No. 1 (Standard Mode) at 33.6 Kbps modem speed. The Public Switched
Telephone Network (PSTN) currently supports 28.8 Kbps modem speeds or lower, depending
on telephone line conditions.
Laser Safety Information
Laser radiation could be hazardous to the human body. For this reason, laser radiation
emitted inside this unit is hermetically sealed within the protective housing and
external cover. No radiation can leak from the machine in the normal operation of the
product by the user.
This fax is classified as a Class 1 Laser Product under IEC 60825ꢀ1: 1993, EN
60825ꢀ1: 1994.
■ 200ꢀ240 V model
The label shown below is attached to the laser scan unit on the fax.
This fax has been classified under IEC 60825ꢀ1: 1993, EN60825ꢀ1: 1994 and
conforms to the following classes:
CLASS 1 LASER PRODUCT
LASER KLASSE 1
APPAREIL A RAYONNEMENT LASER DE CLASSE 1
APPARECCHIO LASER DI CLASSE 1
PRODUCTO LASER DE CLASE 1
APARELHO A LASER DE CLASSE 1
Performance of procedures other than those specified in this guide may result in
hazardous radiation exposure.
Preface
iii
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Chapter 1: Introduction
Customer Support .............................................................................................
Important Safety Instructions............................................................................
Chapter 2: Setting Up
Unpacking the FAX..........................................................................................
Assembling the FAX ........................................................................................
Making Connections.........................................................................................
Setting the Language and Country....................................................................
Main Components of the FAX.......................................................................... 2ꢀ10
Operation Panel........................................................................................... 2ꢀ11
Special Function Buttons....................................................................... 2ꢀ11
Installing the Toner Cartridge........................................................................... 2ꢀ12
Loading Paper................................................................................................... 2ꢀ15
Testing the FAX................................................................................................ 2ꢀ16
Chapter 3: Registering Information
3ꢀ5
3ꢀ5
3ꢀ6
3ꢀ6
3ꢀ8
3ꢀ9
3ꢀ9
Correcting a Mistake...................................................................................
Registering Sender Information........................................................................
What is Sender Information? ......................................................................
Entering the Date and Time ........................................................................
Registering Your FAX Number and Name.................................................
Setting the Telephone Line Type......................................................................
Dialling Through a Switchboard.......................................................................
Registering the R Button.............................................................................
Setting the Summer Time ................................................................................. 3ꢀ11
Chapter 4: Document Handling
Document Requirements...................................................................................
4ꢀ2
4ꢀ2
4ꢀ3
4ꢀ4
Scanned Area of a Document......................................................................
Loading Documents..........................................................................................
Adding Pages to the Document in the ADF................................................
iv
Preface
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Chapter 5: Paper Handling
Paper Requirements ..........................................................................................
5ꢀ6
Printable Area..............................................................................................
Selecting Paper for Your FAX..........................................................................
Changing the Paper Size Setting.......................................................................
Adjusting the Toner Saver Setting....................................................................
Chapter 6: Speed Dialling
What is Speed Dialling?....................................................................................
Speed Dialling Methods ..............................................................................
Registering Coded Speed Dialling....................................................................
Registering Group Dialling............................................................................... 6ꢀ11
Using Speed Dialling ........................................................................................ 6ꢀ14
Dialling with the Directory ............................................................................... 6ꢀ16
Printing Speed Dialling Lists ............................................................................ 6ꢀ17
Chapter 7: Sending Faxes
Preparing to Send a Fax ....................................................................................
7ꢀ2
7ꢀ8
7ꢀ9
7ꢀ9
7ꢀ9
7ꢀ9
7ꢀ9
7ꢀ9
Setting the Scanning Resolution..................................................................
Dialling Methods.........................................................................................
Memory Sending .........................................................................................
Cancelling Sending ...........................................................................................
Redialling When the Line is Busy ....................................................................
Manual Redialling .......................................................................................
Cancelling Manual Redialling ...............................................................
Automatic Redialling ..................................................................................
What is Automatic Redialling?..............................................................
Cancelling Automatic Redialling ..........................................................
Setting the Options for Automatic Redialling ....................................... 7ꢀ10
Sending the Same Document to Several Fax Numbers
(Sequential Broadcasting) .............................................................................. 7ꢀ12
Delayed Sending ............................................................................................... 7ꢀ14
Scanning a Document into Memory for Delayed Sending.......................... 7ꢀ14
Printing a Document Set for Delayed Sending ........................................... 7ꢀ16
Deleting a Document Set for Delayed Sending........................................... 7ꢀ17
Preface
v
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Chapter 8: Receiving Faxes
Receiving Methods ...........................................................................................
8ꢀ2
Receiving Faxes Automatically: FAX ONLY MODE ...............................
Cancelling Receiving........................................................................................ 8ꢀ11
Chapter 9: Special Features
9ꢀ8
9ꢀ9
9ꢀ9
9ꢀ9
9ꢀ9
Documents Stored in Memory..........................................................................
Deleting a Document Stored in Memory ....................................................
Polling...............................................................................................................
What is Polling? ..........................................................................................
Polling Receiving........................................................................................
Polling Another Fax Machine ...............................................................
Cancelling Polling Receiving................................................................ 9ꢀ11
Polling Sending ........................................................................................... 9ꢀ11
Setting Up the Polling Box.................................................................... 9ꢀ11
Scanning a Document into the Polling Box .......................................... 9ꢀ14
Changing or Deleting the Polling Box Settings .................................... 9ꢀ14
Restricting Use of Your FAX ........................................................................... 9ꢀ16
Enabling Restriction of Your FAX ............................................................. 9ꢀ16
Cancelling Restriction of Your FAX .......................................................... 9ꢀ17
Restricting Reception........................................................................................ 9ꢀ19
vi
Preface
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Chapter 10: Copying
Documents You Can Copy ............................................................................... 10ꢀ2
Making Copies .................................................................................................. 10ꢀ2
Making a Quick Single Copy............................................................................ 10ꢀ3
Chapter 11: Reports and Lists
Summary of Reports and Lists.......................................................................... 11ꢀ2
ACTIVITY REPORT ....................................................................................... 11ꢀ3
TX (Transmission) REPORT............................................................................ 11ꢀ4
RX (Reception) REPORT................................................................................. 11ꢀ5
Chapter 12: Maintenance
Periodic Cleaning.............................................................................................. 12ꢀ2
Cleaning the FAX’s Exterior....................................................................... 12ꢀ2
Cleaning the FAX’s Interior........................................................................ 12ꢀ3
Replacing the Toner Cartridge.......................................................................... 12ꢀ6
Chapter 13: Troubleshooting
Clearing Jams.................................................................................................... 13ꢀ2
Jams in the ADF.......................................................................................... 13ꢀ2
Paper Jams................................................................................................... 13ꢀ3
Jams in the Paper Delivery Slots ........................................................... 13ꢀ3
Jams Inside the Unit............................................................................... 13ꢀ3
LCD Messages .................................................................................................. 13ꢀ8
Paper Feeding Problems.................................................................................... 13ꢀ13
Faxing Problems ............................................................................................... 13ꢀ13
Sending Problems........................................................................................ 13ꢀ13
Receiving Problems..................................................................................... 13ꢀ15
Copying Problems............................................................................................. 13ꢀ17
Telephone Problems.......................................................................................... 13ꢀ18
Printing Problems.............................................................................................. 13ꢀ18
General Problems.............................................................................................. 13ꢀ20
If You Cannot Solve a Problem ........................................................................ 13ꢀ21
If a Power Cut Occurs....................................................................................... 13ꢀ22
Preface
vii
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Chapter 14: Summary of Settings
Understanding the Menu System...................................................................... 14ꢀ2
Accessing the Menus................................................................................... 14ꢀ3
USER SETTINGS Menu.................................................................................. 14ꢀ4
REPORT SETTINGS Menu............................................................................. 14ꢀ5
RX (Reception) SETTINGS Menu................................................................... 14ꢀ7
PRINTER SETTINGS Menu............................................................................ 14ꢀ8
POLLING BOX Menu...................................................................................... 14ꢀ9
SYSTEM SETTINGS Menu ............................................................................ 14ꢀ10
Appendix A: Specifications
General Specifications ...................................................................................... Aꢀ2
Facsimile........................................................................................................... Aꢀ2
Copier................................................................................................................ Aꢀ3
Telephone.......................................................................................................... Aꢀ3
Printer................................................................................................................ Aꢀ3
Appendix B: FAXꢀL295 Instructions
Introduction....................................................................................................... Bꢀ2
Using Your Documentation.............................................................................. Bꢀ2
Unpacking the FAXꢀL295 ................................................................................ Bꢀ2
Connecting the FAXꢀL295 to Your PC ............................................................ Bꢀ3
Print Media Requirements ................................................................................ Bꢀ4
Printable Area.............................................................................................. Bꢀ4
Selecting Print Media........................................................................................ Bꢀ5
Loading Envelopes ........................................................................................... Bꢀ5
Loading Transparencies.................................................................................... Bꢀ7
Appendix C: Options
Optional Handset .............................................................................................. Cꢀ2
Package Contents ........................................................................................ Cꢀ2
Attaching the Handset to Your FAX........................................................... Cꢀ3
Maintaining Your Handset.......................................................................... Cꢀ4
Index .......................................................................................................................................
Iꢀ1
viii
Preface
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Chapter 1
o
Introduction
u
o
r
I
❏
❏
❏
Type Conventions Used in This Guide......................................................
1ꢀ2
1ꢀ3
1ꢀ4
Customer Support ......................................................................................
Important Safety Instructions.....................................................................
Chapter 1
Introduction
1ꢀ1
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Type Conventions Used in This Guide
Please read the list below of symbols, terms, and abbreviations used in this guide.
Cautions tell you how to avoid actions that could injure you or damage your FAX. In
order to use your unit safely, always observe these cautions.
Notes provide advice on using your FAX more effectively, describe operating restrictions,
and tell you how to avoid minor difficulties. Reading these is recommended to make the
most of your unit and its functions.
(
p. nꢀnn)
A number preceded by an arrow and enclosed in parenthesis references
a page number (p.) or page numbers (pp.) that contain more
information on the topic of the previous sentence.
default
A setting that remains in effect unless you change it.
document or fax
menu
The original sheet(s) of paper you send or receive with your FAX.
A list of settings from which you select an item to set up or change. A
menu has a title which appears in the LCD.
TX/RX NO.
Transaction number. When you send or receive a document, your FAX
automatically assigns the document a unique transaction number. A
transaction number is a fourꢀdigit number that will help you keep track
of documents you send and receive.
TX
Denotes Sending.
RX
Denotes Receiving.
Ex:
ADF
Example of a message or setting displayed in the LCD.
Automatic Document Feeder. The device on your FAX that
automatically feeds a document into the unit for faxing and copying.
LCD
ECM
Liquid Crystal Display. The display on the operation panel that
displays messages and settings.
Error Correction Mode. The ability of your FAX to reduce system and
line errors when sending to or receiving from a fax machine with ECM
capability.
G3
Group 3. A system that uses encoding schemes to transmit image data
while reducing the amount of data that needs to be transmitted, thus
reducing transmission time.
ITUꢀTS
International Telecommunications UnionꢀTelecommunications Sector.
A committee created to set international standards for
telecommunications.
1ꢀ2
Introduction
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Chapter 1
In addition, this guide uses distinctive typefaces to identify buttons and information
in the LCD:
•
•
The buttons you press appear in this typeface: Stop.
Information in the LCD appears in this typeface: USER SETTINGS
o
.
u
d
r
I
Customer Support
Your FAX is designed with the latest technology to provide troubleꢀfree operation. If
you encounter a problem with the unit’s operation, try to solve it by using the
information in Chapter 13. If you cannot solve the problem or if you think your FAX
needs servicing, contact your local authorised Canon dealer or the Canon help line.
Chapter 1
Introduction
1ꢀ3
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Important Safety Instructions
Read these safety instructions thoroughly before using your FAX.
Except as specifically described in this guide, do not attempt to service the FAX
yourself. Never attempt to disassemble the unit: opening and removing its interior
covers will expose you to dangerous voltages and other risks. For all service, contact
your local authorised Canon dealer or the Canon help line.
■ Handling and Maintenance
•
•
•
•
Follow all warnings and instructions marked on the FAX.
Do not subject the FAX to strong physical shocks or vibrations.
Always unplug the FAX before moving or cleaning it.
To avoid paper jams, never unplug the power cord, open the front cover, or add
or remove paper in the multiꢀpurpose tray while printing.
•
•
When transporting the FAX, be sure to remove the toner cartridge from the unit.
Place the toner cartridge in its original protective bag or wrap it in a thick cloth
to prevent exposure to light.
Always lift the FAX as shown below. Never lift it by any of its attachments.
•
•
•
•
Do not insert any objects into the slots or openings on the FAX since they may
touch dangerous voltage points or short out parts. This could result in fire or
electric shock.
Do not allow small objects (such as pins, paper clips, or staples) to fall into the
FAX. If something does fall into it, unplug the unit immediately and contact your
local authorised Canon dealer or the Canon help line.
To avoid spillage in or around the unit, do not eat or drink near it. If you spill
liquid or if any substance falls into it, unplug the unit immediately and contact
your local authorised Canon dealer or the Canon help line.
Keep the FAX clean. Dust accumulation can prevent the unit from operating
properly.
1ꢀ4
Introduction
Chapter 1
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•
Unplug the FAX from the wall outlet and contact your local authorised Canon
dealer or the Canon help line in any of the following cases:
– When the power cord or plug is damaged or frayed.
– If liquid has spilled into the unit.
o
u
– If the unit has been exposed to rain or water.
o
– If the unit does not operate normally when you have followed the instructions
in this guide. Adjust only those controls that are covered by the instructions in
this guide. Improper adjustment of other controls may result in damage and
may require extensive work by a qualified technician to restore the product to
normal operation.
r
I
– If the unit has been dropped or the cabinet has been damaged.
– If the unit exhibits a distinct change in performance, indicating a need for
servicing.
■ Location
•
Place the FAX on a flat, stable, vibrationꢀfree surface that is strong enough to
support its weight (approx. 10 kg).
•
Place the FAX in a cool, dry, clean, well ventilated place.
– Make sure the area is free from dust.
– Make sure the location is not affected by extreme temperature changes, and
always stays between 10°C and 32.5°C.
– Make sure the area’s relative humidity is always between 20% and 80%.
•
•
Keep the FAX away from direct sunlight as this can damage it. If you have to
place it near a window, install heavy curtains or blinds.
Do not use the FAX near water. Make sure that no wet or humid objects come
into contact with the unit.
•
•
Do not use or store the FAX outdoors.
Do not install the FAX near devices that contain magnets or generate magnetic
fields, such as speakers.
•
If possible, place the FAX near an existing telephone line outlet for easy
connection of the telephone line cord, and to avoid the expense of installing a
new outlet.
•
•
Place the FAX near a standard 200ꢀ240 V AC (50ꢀ60 Hz) power outlet.
To ensure reliable operation of the FAX and to protect it from overheating
(which can cause it to operate abnormally and create a fire risk), do not block the
exhaust vent. Never block or cover any openings on the unit by placing it on a
bed, sofa, rug, or other similar surface. Do not place the unit in a cupboard or
builtꢀin installation, or near a radiator or other heat source unless proper
ventilation is provided. Leave approximately 10 cm space around all sides of the
unit. For the dimensions of the FAX, see p. Aꢀ2.
Chapter 1
Introduction
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1ꢀ5
•
•
Do not stack boxes or furniture around the power outlet. Keep the area free so
you can reach the outlet quickly. If you notice anything unusual (smoke, strange
odours, noises) around the FAX, unplug the unit immediately. Contact your local
authorised Canon dealer or the Canon help line.
Do not allow anything to rest on the power cord, and do not place the unit where
the cord will be walked on. Make sure the cord is not knotted or kinked.
■ Power Supply
•
During electrical storms, disconnect the power cord from the power outlet.
(Please note that any documents stored in the FAX’s memory will be deleted
when you unplug the unit.)
•
•
Whenever you unplug the FAX, wait at least five seconds before you plug it in
again.
Do not plug the FAX into an uninterruptible power supply (UPS).
This product emits low level magnetic flux.
If you use a cardiac pacemaker and feel abnormalities, please move away from this
product and consult your doctor.
1ꢀ6
Introduction
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Chapter 1
❏
Unpacking the FAX ...................................................................................
2ꢀ2
•
❏
❏
Assembling the FAX..................................................................................
Making Connections ..................................................................................
2ꢀ5
2ꢀ5
2ꢀ7
p
•
•
Connecting the Telephone Line Cord and External Devices.................
Connecting the Power Cord...................................................................
U
g
t
❏
❏
Setting the Language and Country.............................................................
2ꢀ8
S
Main Components of the FAX................................................................... 2ꢀ10
•
Operation Panel ..................................................................................... 2ꢀ11
Special Function Buttons.................................................................... 2ꢀ11
❏
❏
❏
Installing the Toner Cartridge.................................................................... 2ꢀ12
Loading Paper ............................................................................................ 2ꢀ15
Testing the FAX......................................................................................... 2ꢀ16
Chapter 2
Setting Up
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2ꢀ1
Unpacking the FAX
Before unpacking your FAX, be sure to choose a suitable location for it ( p. 1ꢀ5).
Carefully remove all items from the box. You should have someone help you hold the
box while you lift out the FAX and its protective packaging. Save the carton and
packaging in case you need to transport the FAX in the future.
Make sure you have the following items:
MAIN UNIT
FX-3 TONER
CARTRIDGE
SUPPORT TRAYS
MULTI-PURPOSE
TRAY COVER
DOCUMENT
SUPPORT
PAPER REST
POWER CORD
TELEPHONE LINE CORD
DOCUMENTATION
PAPER LOADING WARNING LABEL
DESTINATION LABELS
•
•
The actual items may differ in shape and quantity from the one shown above.
Please note that the items included with your FAX may vary depending on the country
of purchase.
2ꢀ2
Setting Up
Chapter 2
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If any items are damaged or missing, notify your local authorised Canon dealer or the
Canon help line immediately.
•
•
Important! Save your sales receipt for proof of purchase in case your unit requires
warranty service.
If you have purchased the optional handset, see Appendix C for the items included.
Removing Shipping Materials
Follow this procedure to remove the shipping materials. Keep them in case you need
to transport the unit in the future.
p
U
n
t
S
1
Remove all shipping
tapes from the FAX.
2
Use both hands to
gently open the
operation panel (it
only opens partially).
Then remove the
protective sheet from
the ADF.
Close the operation
panel by pressing it
down from the centre
until it locks into
place.
The actual shipping materials may differ in shape, quantity, and position from the ones
shown above.
Chapter 2
Setting Up
2ꢀ3
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Assembling the FAX
Follow this procedure to assemble your FAX:
1
Attach the paper
loading warning
label to the left of the
multi-purpose tray.
2
Insert the tabs on the
paper rest into the
slots on the unit.
3
Slide the multi-
purpose tray cover
over the paper rest.
4
Insert the ends of the
document support
into the slots on the
unit.
5
Insert the tabs on one
of the support trays
into the corresponding
slots above the face-
down delivery slot.
6
Insert the tabs on the
other support tray into
the corresponding
slots above the ADF.
For details on attaching the optional handset to your FAX, see Appendix C.
2ꢀ4
Setting Up
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Chapter 2
Making Connections
Connecting the Telephone Line Cord and External
Devices
Your FAX has three jacks on the side for connection of the following:
•
•
•
Telephone line cord
Optional handset or telephone
Additional telephone, answering machine, or data modem
p
U
If you only have one telephone line and plan to use your FAX for receiving both faxes
and voice calls, you will need to connect the optional handset, a telephone, or an
answering machine to your unit.
n
t
S
Be sure to connect any external device before using your FAX.
Follow this procedure to connect the telephone line cord and external device(s):
1
Connect the supplied
telephone line cord to
2
Connect the optional
handset or telephone
3
Connect the additional
telephone, answering
machine, or data modem
the
jack, then the
cord to the
jack.
other end to the
telephone line jack on
your wall.
cord to the
jack.
Chapter 2
Setting Up
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2ꢀ5
•
•
•
Canon cannot guarantee that all answering machines will be compatible with your
unit, due to varying specifications.
If you have connected an external device to your FAX, be sure to set the correct
receive mode ( Chapter 8).
To connect an additional telephone as well as an answering machine, connect the
additional telephone to the answering machine, and then the answering machine to
your FAX.
•
If you connect a data modem to your FAX and you use it extensively, or others access
your PC frequently through the data modem, you may want a dedicated telephone line
for your data modem.
2ꢀ6
Setting Up
Chapter 2
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Connecting the Power Cord
Before connecting the power cord, see Power Supply, p. 1ꢀ6.
Follow this procedure to connect the power cord:
p
U
n
t
S
Connect the supplied power cord
to the power cord connector. Then
connect the other end into a
properly grounded 200-240 V AC
three-prong outlet.*
The FAX has no power switch, so its power is on as long as it is plugged in. Once
connected, though, the unit still needs time to warm up before you can use it. Wait
until the LCD no longer displays PLEASE WAIT
.
•
•
The FAX is equipped with a threeꢀprong, groundingꢀtype plug provided with a third
(grounding) pin. This plug will only fit into a groundingꢀtype outlet. This is a safety
feature. If you are unable to insert the plug into your outlet, contact an electrician to
replace the outlet. Do not defeat the safety purpose of the groundingꢀtype plug by
breaking off the third prong or using a 3ꢀtoꢀ2 adaptor.*
Do not plug the FAX into the same circuit as an appliance such as an air conditioner,
electric typewriter, television, or copier. Such devices generate electrical noise that
can interfere with your FAX’s ability to send and receive faxes.
When you connect the power cord to an AC outlet for the first time, DISPLAY
LANGUAGEwill appear in the LCD display after PLEASE WAIT. In this case, set
the language for the LCD display and the country** ( p. 2ꢀ8).
* The shape of the plug and outlet vary depending on the country of purchase.
** The country selection feature is available for certain countries only.
Chapter 2
Setting Up
2ꢀ7
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Setting the Language and Country*
When you connect the power cord to an AC outlet for the first time, you need to select
the language for the LCD display. For some countries, you also need to select the
country where you are using the FAX machine. The FAX machine automatically
switches the selectable settings and the default settings in the menus to suit the
selected country.
Follow this procedure to set the language and country.
After connecting the power cord, the display changes from PLEASE WAITto
DISPLAY LANGUAGE.
PLEASE WAIT
DISPLAY LANGUAGE
1
2
3
Press OK.
Ex:
Ex:
Ex:
ENGLISH
Press ▼ or ▲ to select the preferred language
for the LCD display.
ENGLISH
Press OK.
DATA ENTRY OK
■ If COUNTRY SELECTdoes not appear after
DATA ENTRY OKin step 3:
The FAX enters standby mode.
Ex:
15:00
FaxOnly
■ If COUNTRY SELECTappears after DATA ENTRY OK in
step 3:
COUNTRY SELECT
4
5
Press OK.
Ex:
Ex:
UK
Press ▼ or ▲ to select the country where you
are using the FAX.
SWITZERLAND
•
If your country name does not appear, select
OTHERS
.
* The country selection feature is available for certain countries only.
2ꢀ8
Setting Up
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Chapter 2
6
Press OK.
The FAX enters standby mode.
DATA ENTRY OK
PUT IN CARTRIDGE
Ex:
15:00
FaxOnly
Once you have selected the language and country, these setting menus will not appear
next time you connect the power cord.
p
•
•
To check the settings made by the country selection, you can print the USER’S DATA
LIST p. 14ꢀ2).
You can change the language or country setting using the SYSTEM SETTINGSmenu
p. 14ꢀ10).
U
(
n
t
(
S
Chapter 2
Setting Up
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2ꢀ9
Main Components of the FAX
MULTI-PURPOSE TRAY COVER
SUPPORT TRAYS
PAPER REST
FACE-DOWNDELIVERY
SLOT
PAPER GUIDES
DOCUMENT GUIDES
MULTI-PURPOSE TRAY
LATCH
ADF (AUTOMATIC
DOCUMENT FEEDER)
FRONT COVER
FACE-UP DELIVERY SLOT
DOCUMENT SUPPORT
OPERATION PANEL
PAPERDELIVERY
SELECTOR
FX-3 TONER CARTRIDGE
COMPARTMENT
TRANSFER CHARGING
ROLLER
(DO NOT TOUCH)
PAPERRELEASE
LEVER
FIXING ASSEMBLY
FRONT COVER
2ꢀ10
Setting Up
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Chapter 2
Operation Panel
The language used for the Operation Panel varies depending on the country of
purchase. The following illustration shows the Operation Panel in English.
•
•
Directory Button
p. 6ꢀ16)
Resolution Button
pp. 7ꢀ2, 10ꢀ2)
•
•
LCD
C (Clear) Button
•
•
Coded Dial Button
pp. 6ꢀ2, 6ꢀ7,6ꢀ14)
(
(
(
(
p. 3ꢀ4)
Redial/Pause
P
Button (
pp. 7ꢀ9, 9ꢀ2)
•
•
,
,
,
Buttons
(
pp. 3ꢀ4, 3ꢀ7)
•
R Button (
p. 3ꢀ9)
OK Button
(
p. 3ꢀ6)
p
U
g
t
S
P
R
C
OK
01
02
03
07
04
08
1
2
3
ABC
DEF
05
06
4
5
6
Data
Delayed
Memory
Receive
Mode
GHI
JKL
MNO
Registration Transmission Reference
09
10
14
11
15
12
7
8
9
PQRS
TUV
WXYZ
Polling
Report
Space
Function
#
0
13
T
•
OneꢀTouch Speed Dialling •
Buttons
Hook Button
pp. 6ꢀ15, 7ꢀ6)
Start/Copy Button
pp. 10ꢀ2, 10ꢀ3)
Stop Button
•
Numeric Button
(
(
(
(
p. 3ꢀ2)
(
pp. 6ꢀ2, 6ꢀ3, 6ꢀ15)
•
•
pp. 3ꢀ7, 10ꢀ3)
Special Function Buttons
•
•
Data Registration
•
Memory Reference
Button ( pp. 9ꢀ4,
9ꢀ5, 9ꢀ6, 9ꢀ8)
Button (
p. 14ꢀ3)
Data
Delayed
Memory
Receive
Mode
Delayed Transmission
Registration Transmission Reference
Button (
pp. 7ꢀ14,
•
•
•
Receive Mode Button
09
10
14
11
15
12
7ꢀ16, 7ꢀ17)
Polling Button
(
Chapter 8)
Space Button
pp. 3ꢀ3, 3ꢀ4)
Function Button
Polling
Report
Space
•
•
Function
(
pp. 9ꢀ10, 9ꢀ14)
(
13
Report Button
(
pp. 6ꢀ17, 11ꢀ3, 14ꢀ2)
(
p. 3ꢀ6)
Chapter 2
Setting Up
2ꢀ11
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Installing the Toner Cartridge
This section describes how to install the toner cartridge in the FAX for the very first
time. If you are replacing a used toner cartridge, see p. 12ꢀ6.
Before installing the toner cartridge, be sure to read the following:
•
•
Use only FXꢀ3 toner cartridges in your FAX.
Keep the toner cartridge away from computer screens, disk drives, and floppy
disks. The magnet inside the toner cartridge may harm these items.
Do not store the toner cartridge in direct sunlight.
Avoid locations subject to high temperature, high humidity, or rapid changes in
temperature. Store the toner cartridge between 0°C and 35°C.
Do not expose the toner cartridge to direct sunlight or bright light for longer than
five minutes.
Store the toner cartridge in its protective bag. Do not open the bag until you are
ready to install the toner cartridge in the unit.
Save the toner cartridge’s protective bag in case you need to repack and transport
the toner cartridge at a later date.
•
•
•
•
•
•
Do not store the toner cartridge in a salty atmosphere or where there are corrosive
gases such as from aerosol sprays.
•
•
Do not remove the toner cartridge from the FAX unnecessarily.
Do not open the drum protective shutter on the toner
cartridge. Print quality may deteriorate if the drum
surface is exposed to light or is damaged.
•
•
•
Hold the toner cartridge as shown so that your hand is not
touching the drum protective shutter.
Never touch the drum protective shutter. When holding
the toner cartridge, avoid touching the drum protective
shutter with your hands.
Do not stand the toner cartridge on end, and do not turn it
upside down. If toner becomes caked in the toner
cartridge, it may prove impossible to free it even by
shaking the toner cartridge.
Do not place the toner cartridge in fire. Toner powder is flammable.
2ꢀ12
Setting Up
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Chapter 2
Follow this procedure to install the toner cartridge in the FAX:
1
2
Make sure the FAX is plugged in.
Lift the latch and open the front cover.
p
U
n
t
e
Do not open the front cover without
lifting the latch since this may
damage your unit.
3
4
Remove the new FXꢀ3 toner cartridge
from its protective bag.
•
Save the protective bag in case you
need to repack the toner cartridge
at a later date.
Gently rock the toner cartridge from
side to side a few times to distribute the
toner evenly inside it.
•
Poor print quality may result if the
toner is unequally distributed.
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2ꢀ13
5
Place and support the toner cartridge on
a flat, clean surface, then gently pull on
the plastic tab to remove the plastic
seal.
•
Use a firm, even pull to avoid
breaking the seal.
SIDE VIEW
TOP VIEW
PULLWITHIN
THIS RANGE
PULLWITHIN
THIS RANGE
6
7
Hold the toner cartridge by its handle
and insert it into the FAX as far as it
will go, making sure that its tabs are
aligned with the rails inside the unit.
•
Always hold the toner cartridge by
its handle.
Use both hands to close the front cover.
2ꢀ14
Setting Up
Chapter 2
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Loading Paper
This section explains how to load plain paper in the multiꢀpurpose tray.
For complete details on paper requirements and selecting paper for your FAX, see
Chapter 5.
Before loading paper, be sure to read the following:
The laser printing process uses high temperatures to fuse toner to the paper. Use
paper that will not melt, vaporize, discolour, or emit dangerous fumes at
temperatures near 170°C. For example, do not use vellum paper in a laser printer.
Make sure any letterhead or coloured paper you use can withstand high
temperatures.
p
U
n
t
S
•
Your FAX supports regular copier paper, cotton bond paper, and typical
letterhead paper. It does not require special paper. Use cutꢀsheet paper only, not
paper that comes on a roll.
•
•
•
•
Be sure to load paper of the correct size, weight, and quantity recommended for
your FAX ( Chapter 5).
The multiꢀpurpose tray is factoryꢀset for loading A4ꢀsize paper, but you can
change this setting to other paper sizes ( p. 5ꢀ6).
You can choose whether paper is delivered through the faceꢀup or faceꢀdown
delivery slot ( p. 5ꢀ4). Choose according to the task you are performing.
The faceꢀdown delivery slot can hold up to approximately 50 sheets of paper. To
prevent paper jams, remove paper from this slot before the count reaches 50.
Do not load paper while the FAX is printing.
•
•
Do not leave paper stacked in the multiꢀpurpose tray for long periods of time
since it may bend or curl and cause problems.
•
Certain environmental conditions, such as extreme temperatures or humidity,
can cause some paper to misfeed in the multiꢀpurpose tray. If you have trouble,
feed one sheet at a time.
•
•
Take care not to drop any foreign objects into the multiꢀpurpose tray.
Avoid mixing new stock with paper
already loaded in the multiꢀpurpose tray.
Adding new stock without removing the
paper already loaded will cause paper
jams. If you must add new stock, remove
the loaded paper and reload it together
with the new stock.
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Setting Up
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2ꢀ15
Follow this procedure to load a stack (maximum 10 mm stack height) of A4ꢀsize plain
paper in the multiꢀpurpose tray:
1
2
3
Remove the multiꢀpurpose tray cover
from the FAX. Prepare a stack of paper
by tapping it on a flat surface to even its
edges.
Open the paper guides to the
approximate width of the stack.
Insert the stack into the multiꢀpurpose
tray ~ (print side facing you and top
edge first), then adjust the paper guides
to the width of the paper Ä.
1
•
Make sure there are no gaps
between the paper guides and the
paper stack.
2
2
4
5
Replace the multiꢀpurpose tray cover.
Be sure to replace this cover to prevent dust accumulating inside the unit.
•
Adjust the paper delivery selector if necessary ( p. 5ꢀ4).
Your FAX is now ready to print.
Testing the FAX
Once you have assembled the FAX, installed the toner cartridge, and loaded paper,
you can make sure the FAX is printing properly by making several copies of a
document ( p. 10ꢀ2). If you have problems in printing, see Chapter 13.
2ꢀ16
Setting Up
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Chapter 2
❏
❏
Guidelines for Entering Numbers, Letters, and Symbols ..........................
Correcting a Mistake..............................................................................
3ꢀ2
3ꢀ4
•
Registering Sender Information.................................................................
3ꢀ5
3ꢀ5
3ꢀ6
3ꢀ6
•
•
•
What is Sender Information?.................................................................
Entering the Date and Time...................................................................
Registering Your FAX Number and Name ...........................................
❏
❏
Setting the Telephone Line Type...............................................................
Dialling Through a Switchboard................................................................
3ꢀ8
3ꢀ9
3ꢀ9
•
Registering the R Button .......................................................................
❏
Setting the Summer Time .......................................................................... 3ꢀ11
n
n
a
e
Chapter 3
Registering Information
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3ꢀ1
Guidelines for Entering Numbers, Letters,
and Symbols
When you come to a step that requires you to enter a name or number, refer to the
table below to determine which numeric button to press for the character you want:
Button
Uppercase Letter
Lowercase Letter
Number Mode
Mode (:A)
Mode (:a)
(:1)
1
2
ABC
3
DEF
4
GHI
5
JKL
6
MNO
7
PQRS
8
TUV
9
WXYZ
0
#
Uppercase Letter
Mode (:A)
Lowercase Letter
Mode (:a)
Number Mode (:1)
T
If you pause for more than 60 seconds between entering data, the unit will automatically
return to standby mode.
3ꢀ2
Registering Information
Chapter 3
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■
Changing Between Number and Letter Modes
Press to select number mode (:1), uppercase
letter mode (:A), or lowercase letter mode (:a)
_
_
_
:1
(Number mode)
:A
(Uppercase letter mode)
:a
(Lowercase letter mode)
■
Entering Letters
1
Press to switch to uppercase letter mode
Ex:
Ex:
_
C_
:A
:A
(
:A) or lowercase letter mode (:a).
2
Press the numeric button that contains the
letter you want.
n
n
•
Press repeatedly until the letter you want
appears. Each button cycles through the
letters it contains.
a
e
•
If you are unsure which button to press
for the letter you want, see p. 3ꢀ2.
3
Continue entering other letters using the
numeric buttons.
Ex:
CA_
:A
•
If the next letter you want to enter is
under a different numeric button, simply
press that button until the letter you want
appears.
ꢀorꢀ
If the next letter you want to enter is
under the same numeric button you
pressed in step 2, press
to move the
cursor to the right. Then press that same
numeric button repeatedly until the letter
you want appears.
•
To enter a space, press Function then
Space.
Chapter 3
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3ꢀ3
■
Entering Numbers
1
Press to switch to number mode
_
:1
:1
(
:1).
2
Press the numeric button that contains
the number you want.
Ex:
Ex:
1_
•
To enter a space, press Function
then Space.
3
Continue entering other numbers using
the numeric buttons.
10_
:1
■
Entering Symbols
1
Press # repeatedly until the symbol you
want appears.
Ex:
Ex:
#_
:1
:1
2
If you want to enter another symbol,
press to move the cursor to the right,
then press # repeatedly until the symbol
you want appears.
# —_
Correcting a Mistake
You can delete an entire entry by pressing C. Alternatively, follow this procedure to
correct individual characters:
1
Use or
the incorrect character.
to move the cursor under
Ex:
CANE_N
CANO_N
:A
:A
2
Press the numeric button that contains
the correct letter, to enter it over the
incorrect character.
Ex:
•
If you are unsure which button to
press for the letter you want, see
p. 3ꢀ2.
3
When you have finished making
corrections, press OK to register your
new entry.
3ꢀ4
Registering Information
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Chapter 3
Registering Sender Information
What is Sender Information?
When you receive a fax, the name of the person or company who sent you the fax,
their fax/telephone number, and the date and time of transmission may be printed in
small type at the top of each page. This information is called the Sender information
or the Transmit Terminal Identification (TTI). Similarly, you can register your details
in your FAX so that whenever you send a fax, the other party knows who sent it, and
when it was sent. Below is an example of how your sender information would print
on a fax sent from your unit:
27-12 2002 10-12 FAX 123 4567
YOUR NAME
RECEIVER
001
You can select
if the sender
information is
printed inside or
outside the
image area
(
TTI
POSITION
,
p. 14-4).
n
n
a
r
Your fax or
Receiver’s
Date and time of
transmission.
telephone
number.
name appears
here if you used
memorysending
and dialled their
fax number
The page
number of the
fax is displayed.
You can select if
using speed
dialling.
FAXor TELis
displayed before
the number
(
TELEPHONE
MARK, p. 14-4).
Your name or
company name.
To enter the sender information in your FAX, follow the procedures on the following
pages.
Chapter 3
Registering Information
3ꢀ5
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Entering the Date and Time
Follow this procedure to set the current date and time:
Press Function.
Press Data Registration.
1
2
DATA REGSTRATION
USER SETTINGS
3
Press OK three times.
•
The date and time currently set for
your FAX are displayed.
DATE & TIME
Ex:
Ex:
2_0/12 2003 13:30
4
Use the numeric buttons to enter the
correct day, month, year, and time in
this order.*
2_7/12 2003 15:00
•
•
Enter only the last two digits of the
year.
Use the 24ꢀhour format for the time
(e.g. 1:00 p.m. as 13:00), and
precede single digits with a zero.
If you make a mistake, press C and
reꢀenter the date and time.
•
5
6
Press OK.
DATA ENTRY OK
UNIT TELEPHONE #
Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
Registering Your FAX Number and Name
Follow this procedure to register the fax/telephone number for your FAX, and your
name or company name:
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
3
Press OK twice.
USER SETTINGS
DATE & TIME
*
For certain countries, the date (day, month and year) is shown in a different order.
3ꢀ6
Registering Information
Chapter 3
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4
5
6
Use
TELEPHONE
or
to select UNIT
#.
UNIT TELEPHONE #
TEL=
Press OK.
Ex:
Ex:
Use the numeric buttons to enter your
fax/telephone number (max. 20 digits,
including spaces).
TEL=
123 4567
•
To enter a space, press Function
then Space. Spaces are optional
but make the number easier to
read.
•
•
To enter a plus sign (+) before the
number, press #.
If you make a mistake, press C and
reꢀenter the number.
7
8
Press OK twice.
DATA ENTRY OK
UNIT NAME
_
n
n
a
e
Ex:
Ex:
:A
Use the numeric buttons to enter your
name or company name (max. 24
characters, including spaces).
CANON_
:A
•
•
If you are unsure how to enter
characters, see p. 3ꢀ2.
If you make a mistake, press C and
reꢀenter the name.
9
Press OK.
DATA ENTRY OK
TX TERMINAL ID
10 Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
To check the sender information registered in your FAX, you can print the USER’S DATA
LIST ( p. 14ꢀ2).
Chapter 3
Registering Information
3ꢀ7
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Setting the Telephone Line Type
Before using your FAX, make sure it is set for the telephone line type of your
telephone system. If you are unsure of your telephone line type, check with your local
telephone company.
Follow this procedure if you need to change the telephone line type setting:
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
3
Press OK twice.
USER SETTINGS
DATE & TIME
4
5
6
Use
TYPE
or
to select TEL LINE
TEL LINE TYPE
TOUCH TONE
.
Press OK.
Ex:
Use
or
to select the telephone
line type setting you want.
•
You can select from the following:
–
–
ROTARY PULSE* (For pulse
dialling)
TOUCH TONE(For tone
dialling)
7
8
Press OK.
R-KEY SETTING
Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
*ROTARY PULSEis available for certain countries only.
3ꢀ8
Registering Information
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Chapter 3
Dialling Through a Switchboard
A PBX (Private Branch Exchange) is an onꢀsite telephone switchboard. If your FAX
is connected through a PBX or other telephone switching system, you have to dial the
outside line access number first, and then the number of the party you are calling.
To facilitate this procedure, you can register the PBX access type and the outside line
access number under the R button so that you only need to press this button before
dialling the fax/telephone number you want to reach. See below for details.
Registering the R Button
Follow this procedure to register the PBX access type and outside line access number
under the R button:
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
n
g
3
Press OK twice.
a
e
USER SETTINGS
DATE & TIME
4
5
6
7
8
Use
SETTING
or
.
to select R-KEY
R-KEY SETTING
PSTN
Press OK.
Ex:
Use
or
to select PBX.
PBX
Press OK.
Ex:
HOOKING
Use
or
to select the access type
of your switching system.
•
You can select from the following:
–
–
PREFIX
HOOKING
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3ꢀ9
■
If you selected HOOKINGin step 8:
9
Press OK.
REPORT SETTINGS
10 Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
■
If you selected PREFIXin step 8:
9
Press OK.
10 Use the numeric buttons to enter the
outside line access number (max. 19
digits).
Ex:
Ex:
123456
11 Press Redial/Pause to enter a pause.
12 Press OK.
123456P
REPORT SETTINGS
13 Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
3ꢀ10
Registering Information
Chapter 3
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Setting the Summer Time*
Some countries adopt the summer time system that shifts the clock time ahead or back
according to the change in seasons. You can select if the time information in your
FAX changes to match your country’s summer time system and set the day and time
when the summer time begins and ends.
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
USER SETTINGS
SYSTEM SETTINGS
UN/LOCK PHONE
SUMMER TIME
3
4
5
6
7
8
Press OK.
Use
or
to select SYSTEM
SETTINGS
.
Press OK.
n
n
a
e
Use
or
to select SUMMER TIME
.
Press OK.
Ex:
Ex:
ON
Use
or
to select the setting you
ON
want.
•
You can select from the following:
– ON
Enables the summer time.
– OFF
Disables the summer time.
■
If you selected OFFin step 8:
9
Press OK.
TEL REGISTRATION
10 Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
*The Summer Time feature is available for certain countries only.
Chapter 3
Registering Information
3ꢀ11
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■
If you selected ONin step 8:
9
Press OK three times.
BEGIN DATE/TIME
MONTH
Ex:
Ex:
MARCH
10 Use
or
to select the month in
APRIL
which the summer time starts.
11 Press OK twice.
WEEK
Ex:
Ex:
LAST WEEK
12 Use
or
to select the week in
FIRST WEEK
which the summer time starts.
•
You can select from the following:
– FIRST WEEK
– SECOND WEEK
– THIRD WEEK
– FOURTH WEEK
–
LAST WEEK(fourth or fifth
week depending on the
selected month)
13 Press OK twice.
DAY
Ex:
Ex:
SUNDAY
SUNDAY
14 Use
or
to select the day of the
week on which the summer time starts.
15 Press OK twice.
TIME
Ex:
Ex:
0_1:00
0_2:00
16 Use the numeric buttons to enter the
time at which the summer time
compensation is made.
•
Use the 24ꢀhour format for the
time (e.g., 2:00 p.m. as 14:00) and
precede single digits with a zero.
3ꢀ12
Registering Information
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Chapter 3
17 Press OK three times.
END DATE/TIME
MONTH
Ex:
OCTOBER
18 Use
or
and OK to select the
month, week, day of the week, and time
when the summer time ends, as in steps
10 to 16 for the BEGIN DATE/TIME
settings. (e.g. OCTOBER LAST WEEK
,
SUNDAYand 03:00
)
19 Press OK.
TEL REGISTRATION
20 Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
n
n
a
e
Chapter 3
Registering Information
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3ꢀ13
3ꢀ14
Registering Information
Chapter 3
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Chapter 4
Document Handling
❏
❏
Document Requirements............................................................................
Scanned Area of a Document ................................................................
4ꢀ2
4ꢀ2
•
Loading Documents...................................................................................
4ꢀ3
4ꢀ4
•
Adding Pages to the Document in the ADF ..........................................
Chapter 4
Document Handling
4ꢀ1
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Document Requirements
The documents you load in the ADF for sending and copying must meet the following
requirements:
Oneꢀpage document
Multipage document of the same
thickness and weight
Size
(W × L)
Max. 216 mm × Approx. 1 m
Min. 148 × 105 mm
Max. 216 × 355.6 mm
Min. 148 × 105 mm
Quantity
1 sheet
Max. 30 A4ꢀ or letterꢀsize sheets*
Max. 10 legalꢀsize sheets*
Thickness
Weight
0.06 to 0.23 mm
35 to 240 g/m2
0.06 to 0.13 mm
40 to 90 g/m2
■
Problem Documents
To prevent document jams in the ADF, do not use any of the following:
•
–
Wrinkled or creased paper
–
Carbon paper or carbonꢀbacked
paper
–
–
Curled or rolled paper
Torn paper
–
–
Coated paper
Onion skin or thin paper
•
•
•
•
Remove all fasteners (staples, paper clips, etc.) before loading the document in
the ADF.
Make sure any glue, ink, or correction fluid on the document is completely dry
before loading it in the ADF.
If you have a document that will not feed properly in the ADF, make a photocopy
of the document and load the copy instead.
If you will be sending a document that you have printed from your FAX, be sure
to use faceꢀdown delivery when printing that document ( p. 5ꢀ4).
Scanned Area of a Document
The shaded area shows the scanned area of
a document. Make sure your document’s
text and graphics fall within this area.
MAX. 4 mm
A4
MAX. 4 mm
MAX. 3 mm
MAX. 3 mm
*
75 g/m2 paper
4ꢀ2
Document Handling
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Chapter 4
Loading Documents
Follow this procedure to load documents in the ADF:
1
Adjust the document guides to the
width of the document.
2
Gently insert the top of the document,
face down, in the ADF until you hear a
beep.
•
Tap multipage documents on a flat
surface to even the edges before
inserting them in the ADF.
The document is now ready for scanning.
•
•
For a multipage document, the pages are fed one by one from the bottom of the stack.
Wait until all pages of your document have been scanned before starting a new job.
■
Problems With Multipage Documents
If you have trouble feeding multipage documents in the ADF, remove the stack and
tap it on a flat surface to even the edges. Then “slant” the stack so that its front edge
is bevelled, and insert the stack in the ADF.
To avoid feeding problems, make sure the document meets the document requirements
(
p. 4ꢀ2).
Chapter 4
Document Handling
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4ꢀ3
Adding Pages to the Document in the ADF
If you need to add pages to your document in the ADF, wait until the last page starts
feeding, then load up to 30 additional pages (10 legal size). The last and first page
should overlap by about 2.5 cm.
2.5 cm
4ꢀ4
Document Handling
Chapter 4
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❏
Paper Requirements ...................................................................................
Printable Area ........................................................................................
5ꢀ2
5ꢀ3
•
❏
❏
❏
❏
❏
Selecting Paper for Your FAX...................................................................
Loading Paper ............................................................................................
Selecting FaceꢀUp or FaceꢀDown Paper Delivery.....................................
Changing the Paper Size Setting................................................................
Adjusting the Toner Saver Setting.............................................................
5ꢀ3
5ꢀ3
5ꢀ4
5ꢀ6
5ꢀ8
Chapter 5
Paper Handling
5ꢀ1
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Paper Requirements
You can load the following paper in the multiꢀpurpose tray:
Paper Size Setting
Size (W × L)
Weight
Quantity
Min. 92.4 × 127 mm 64ꢀ90 g/m2
Max. stack height:
Max. 216 × 356 mm 1 sheet: 64ꢀ105 g/m2 10 mm
(Approx. 100 sheets of
75 g/m2 paper)
A4
210 × 297 mm/
(8.27 × 11.69 in.)
LTR (Letter)
LGL (Legal)
CUSTOM1/LONG*
215.9 × 279.4 mm
(8.5 × 11 in.)
215.9 × 355.6 mm
(8.5 × 14 in.)
216 × 317 mm to
216 × 340 mm*
CUSTOM2/SHORT* 216 × 254 mm to
216 × 285 mm*
Once you have decided which paper you want to load, be sure to do the following:
•
•
Check that your paper is compatible with the FAX ( p. 5ꢀ3).
Check that the paper size setting of the multiꢀpurpose tray is set for the paper size
you are loading ( p. 5ꢀ6).
•
•
Check that paper delivery is set correctly for the task you are performing
(
p. 5ꢀ4).
Check that you have loaded the paper correctly in the multiꢀpurpose tray
p. 2ꢀ15).
(
*For this setting, you may need to load fewer sheets.
5ꢀ2
Paper Handling
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Chapter 5
Printable Area
The shaded area shows the printable
area of A4ꢀsize paper.
MAX. 4 mm
A4
FEED
DIRECTION
MAX. 10 mm
MAX. 4 mm
MAX. 5 mm
Selecting Paper for Your FAX
Follow these guidelines when selecting paper:
•
To prevent paper jams in the multiꢀpurpose tray, do not use any of the following:
–
–
–
Wrinkled or creased paper
Coated paper
Damp paper
–
–
–
Curled or rolled paper
Torn paper
Onion skin or very thin paper
•
The following types of paper do not print well:
–
–
Highly textured paper
Shiny paper
–
Very smooth paper
•
•
•
Make sure the paper is free from dust, lint, and oil stains.
Be sure to test paper before purchasing large quantities.
Store all paper wrapped and on a flat surface until ready to use. Keep opened
packs in their original packaging, in a cool, dry location.
Store paper at 18°Cꢀ24°C, 40%ꢀ60% relative humidity.
•
Loading Paper
For instructions on loading paper in the multiꢀpurpose tray, see p. 2ꢀ15.
Chapter 5
Paper Handling
5ꢀ3
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Selecting Face-Up or Face-Down Paper
Delivery
■
Paper Path
Understanding how paper feeds through the FAX will help you determine which
paper delivery slot is appropriate for the task you are performing.
First, the paper travels to the toner cartridge where a laser beam “draws” the print
image on the drum, which in turn applies toner to the paper. The paper travels to the
fixing assembly where the toner is “fixed” (fused) to the paper. The paper then exits
the FAX through the faceꢀup delivery slot (front of the unit) or the faceꢀdown delivery
slot (top of the unit).
FACE-DOWN
DELIVERY
PAPER DELIVERY
SELECTOR
FACE-UP DELIVERY
5ꢀ4
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Chapter 5
■
Selecting Paper Delivery
Before selecting paper delivery, be sure to take note of the following:
•
•
Always set the paper delivery selector before printing ( below).
Changing paper delivery while the unit is printing will cause problems. Wait for
the printout to exit the unit completely before changing paper delivery.
The faceꢀdown delivery slot can hold up to approximately 50 sheets of paper. To
prevent paper jams, remove paper from this slot before the count reaches 50.
Make sure there is enough room for the paper to exit from the faceꢀup delivery
slot. Remove each sheet as it is delivered from this slot.
•
•
•
Never pull the paper as it comes out of the unit.
Choose paper delivery according to the task you are performing.
Select faceꢀup or faceꢀdown delivery with the paper delivery selector.
FACE-DOWN
DELIVERY
FACE-UP
DELIVERY
When using faceꢀup delivery, you must remove each sheet as it is delivered.
Failure to do this may cause jams in the faceꢀup delivery slot and result in damage to
your unit.
You can also use faceꢀup delivery when
copying or receiving a large number of pages.
In this case, place the FAX near the edge of a
table so that the pages can fall away from the
unit and avoid blocking the faceꢀup delivery
slot. You may want to place a box below the
FAX so that the pages can collect in it.
Chapter 5
Paper Handling
5ꢀ5
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Changing the Paper Size Setting
The multiꢀpurpose tray is factoryꢀset for loading A4ꢀsize paper. If you want to load a
different paper size ( p. 5ꢀ2), follow this procedure to change the paper size setting:
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
USER SETTING
3
4
5
6
7
8
Press OK.
Use ▼ or ▲ to select PRINTER SETTINGS
.
PRINTER SETTINGS
RX REDUCTION
Press OK.
Use
or
to select PAPER SIZE.
PAPER SIZE
Press OK.
Ex:
A4
Use
or
to select the paper size you want
for the multiꢀpurpose tray.
•
•
You can select from the following:
–
–
–
–
A4(Default)
LTR
LGL
CUSTOM
For details on the paper sizes above, see
p. 5ꢀ2
■
If you selected A4 LTR, or LGLin step 8:
,
9
Press OK.
ECONOMY PRT
10 Press Stop to return to standby mode.
Ex:
Ex:
15:00
FaxOnly
■
If you selected CUSTOMin step 8:
9
Press OK.
CUSTOM1/LONG
5ꢀ6
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Chapter 5
10 Use
or
to select the custom paper size
setting.
•
You can select from the following:
–
–
CUSTOM1/LONG(Default)
CUSTOM2/SHORT
•
For details on the paper sizes above, see
p. 5ꢀ2.
11 Press OK.
ECONOMY PRT
12 Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
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Paper Handling
5ꢀ7
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Adjusting the Toner Saver Setting
By enabling the toner saver setting, you can reduce toner consumption of the toner
cartridge by approximately 30% to 40%. This will extend the toner cartridge life.
By enabling this setting, print quality will be reduced. For highest print quality,
disable this setting.
Follow this procedure to enable or disable the toner saver setting:
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
USER SETTINGS
PRINTER SETTINGS
RX REDUCTION
3
4
5
6
7
8
Press OK.
Use
or
to select PRINTER SETTINGS.
Press OK.
Use
or
to select ECONOMY PRT.
ECONOMY PRT
Press OK.
Ex:
OFF
Use
•
or
to select the setting you want.
You can select from the following:
–
–
ON(Enable toner saving)
OFF(Disable toner saving)
9
Press OK.
TONER SUPPLY LOW
10 Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
5ꢀ8
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Chapter 5
❏
What is Speed Dialling?.............................................................................
Speed Dialling Methods ........................................................................
6ꢀ2
6ꢀ2
•
❏
❏
❏
❏
Registering OneꢀTouch Speed Dialling.....................................................
Registering Coded Speed Dialling.............................................................
6ꢀ3
6ꢀ7
Registering Group Dialling........................................................................ 6ꢀ11
Using Speed Dialling ................................................................................. 6ꢀ14
•
•
Sending a Document With Speed Dialling............................................ 6ꢀ14
Making a Telephone Call With Speed Dialling..................................... 6ꢀ15
❏
❏
Dialling with the Directory ........................................................................ 6ꢀ16
Printing Speed Dialling Lists..................................................................... 6ꢀ17
Chapter 6
Speed Dialling
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6ꢀ1
What is Speed Dialling?
Instead of having to dial a fax or telephone number using regular dialling (i.e. with
the numeric buttons), you can simplify the dialling procedure by registering the fax/
telephone number for speed dialling. This will reduce the number of buttons you need
to press to dial the fax/telephone number, making it convenient for frequently dialled
numbers.
Speed Dialling also allows you to register several fax numbers under one speed
dialling button or code so that you can send a document to all those fax numbers in
one operation.
See below for details on the different speed dialling methods.
Speed Dialling Methods
Your FAX offers the following speed dialling methods:
■
OneꢀTouch Speed Dialling (p. 6ꢀ3)
Register a fax/telephone number under a oneꢀtouch speed dialling button so that you
only have to press one button to dial that fax/telephone number.
There are 15 oneꢀtouch speed dialling buttons available for you to register fax/
telephone numbers.
■
Coded Speed Dialling (p. 6ꢀ7)
Register a fax/telephone number under a coded speed dialling code so that you only
have to press Coded Dial and enter the registered twoꢀdigit code (using the numeric
buttons) to dial that fax/telephone number.
There are 100 codes available for you to register fax/telephone numbers.
■
Group Dialling (p. 6ꢀ11)
“Group” up to 114 fax numbers together, so you can send to those fax numbers in one
quick operation. A group is registered under a oneꢀtouch speed dialling button or a
coded speed dialling code.
6ꢀ2
Speed Dialling
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Chapter 6
Registering One-Touch Speed Dialling
By registering a fax/telephone number under a oneꢀtouch speed dialling button, you
can simplify dialling of that number to the press of a single button.
When you register oneꢀtouch speed dialling, you will:
–
assign one of the 15 oneꢀtouch speed dialling buttons for the fax/telephone
number you want to register.
–
–
register the fax/telephone number under that oneꢀtouch speed dialling button.
register a name for the oneꢀtouch speed dialling button. This name appears in
speed dialling lists, in reports, and at the top of the recipient’s fax if you use
memory sending ( p. 7ꢀ5).
–
set the transmission type for the fax number you have registered. You can set a
subaddress and/or password if the other party’s fax machine requires these
settings.
Follow this procedure to register oneꢀtouch speed dialling:
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
TEL REGISTRATION
3
4
Use
or
to select TEL REGISTRATION.
Press OK twice.
1-TOUCH SPD DIAL
01=
Ex:
Ex:
5
Use
or
to select the oneꢀtouch speed
04=
dialling button (01to 15) under which you
want to register the fax/telephone number.
•
•
If a oneꢀtouch speed dialling button has
already been registered, the number
registered under that button appears.
If a group is already registered under a
oneꢀtouch speed dialling button, GROUP
DIALappears.
6
Press OK twice.
TELEPHONE NUMBER
TEL=_
Ex:
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6ꢀ3
7
Use the numeric buttons to enter the fax/
telephone number you want to register (max.
120 digits, including spaces and pauses).
Ex:
TEL=20 545 8545_
•
To enter a space, press Function then
Space. Spaces are optional and are
ignored during dialling.
•
•
To enter a pause, press Redial/Pause
(
p. 9ꢀ2).
To correct a mistake in the number,
press to delete the rightmost digit.
Alternatively, press C to delete the entire
number.
•
To cancel oneꢀtouch speed dialling for
the button you selected, press C then OK.
Press Stop to return to standby mode.
The fax/telephone number and name
registered under that button will be
deleted.
•
If you have already registered a number
that you want to keep, ignore this step.
8
9
Press OK twice.
DATA ENTRY OK
NAME
Ex:
Ex:
_
:A
Use the numeric buttons to enter a name for
the oneꢀtouch speed dialling button (max. 16
characters, including spaces).
Canon EUROPA_
•
If you are unsure how to enter characters,
see p. 3ꢀ2.
•
If you have already registered a name that
you want to keep, ignore this step.
10 Press OK.
DATA ENTRY OK
OPTIONAL SETTING
6ꢀ4
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Chapter 6
11 This completes the basic oneꢀtouch speed
dialling settings.
Ex:
Ex:
To continue registering other oneꢀtouch speed
dialling buttons, press Function then Data
Registration and repeat the procedure from
step 5.
05=
ꢀorꢀ
15:00
FaxOnly
To end registering oneꢀtouch speed dialling
buttons, press Stop to return to standby mode.
ꢀorꢀ
To register the transmission type for the
current button you are registering, continue
with the steps below.
12 Press OK.
Ex:
OFF
ON
13 Use or to select ON.
14 Press OK twice.
TX TYPE
Ex:
REGULAR TX
15 Use or to select the transmission type
setting you want.
•
You can select from the following:
– REGULAR TX
Normal transmission. (Choose this
setting if you previously set PSWD/
SUBADDRESSand no longer want to
send with this setting.)
– PSWD/SUBADDRESS
Transmission with a subaddress and/
or password. For details, see the
following page.
■
If you selected REGULAR TXin step 15:
16 Press OK.
Ex:
05=
17 Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
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6ꢀ5
■
If you selected PSWD/SUBADDRESSin step 15:
The other party’s fax machine may require an ITUꢀT standard subaddress and/or
password to receive faxes. The subaddress/password you register here must match
exactly the one(s) registered on the other party’s fax machine. Contact the other party
to check their settings.
When sending with a subaddress/password, the other party’s fax machine receives
the fax only if your subaddress/password matches theirs. Their fax machine then
handles the received fax according to the feature they are using.
You also need to register a subaddress/password when polling a fax machine that
requires these settings ( p. 9ꢀ9).
Continue with the steps below to register a subaddress/password:
16 Press OK twice.
SUBADDRESS
17 If a subaddress is required, use the numeric
Ex:
1234
buttons to enter it.
•
•
If a subaddress is not required, ignore this
step.
If you have already registered a subaddress
that you want to keep, ignore this step.
18 Press OK twice.
PASSWORD
19 If a password is required, use the numeric
Ex:
4321
buttons to enter it.
•
•
If a password is not required, ignore this
step.
If you have already registered a password
that you want to keep, ignore this step.
20 Press OK.
Ex:
Ex:
05=
21 To continue registering other oneꢀtouch speed
dialling buttons, repeat the procedure from
15:00
FaxOnly
step 5.
ꢀorꢀ
Press Stop to return to standby mode.
•
•
Use the destination labels provided with your FAX to label the oneꢀtouch speed
dialling buttons. Stick the labels above each corresponding button.
To check your entries, you can print a list of all the numbers and names registered for
oneꢀtouch speed dialling ( p. 6ꢀ17).
6ꢀ6
Speed Dialling
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Registering Coded Speed Dialling
By registering a fax/telephone number under a coded speed dialling code, you can
simplify dialling of that number to pressing Coded Dial and entering the registered
twoꢀdigit code.
When you register coded speed dialling, you will:
–
–
–
assign one of the 100 codes for the fax/telephone number you want to register.
register the fax/telephone number under that coded speed dialling code.
register a name for the coded speed dialling code. This name appears in speed
dialling lists, in reports, and at the top of the recipient’s fax if you use memory
sending ( p. 7ꢀ5).
–
set the transmission type for the fax number you have registered. You can set a
subaddress and/or password if the other party’s fax machine requires these
settings.
Follow this procedure to register coded speed dialling:
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
TEL REGISTRATION
1-TOUCH SPD DIAL
CODED SPEED DIAL
00=
3
4
5
6
7
Use
or
to select TEL REGISTRATION
to select CODED SPEED
to select the coded speed
.
Press OK.
Use
DIAL.
or
Press OK.
Ex:
Ex:
Use
or
01=
dialling code (00to 99) under which you
want to register the fax/telephone number.
•
•
Alternatively, press Coded Dial and use
the numeric buttons to enter the code.
If a coded speed dialling code has already
been registered, the number registered
under that code appears.
•
If a group is already registered under a
coded speed dialling code, GROUP
DIALappears.
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6ꢀ7
8
9
Press OK twice.
TELEPHONE NUMBER
TEL=_
Ex:
Ex:
Use the numeric buttons to enter the fax/
telephone number you want to register (max.
120 digits, including spaces and pauses).
TEL=3 3758 2111_
•
To enter a space, press Function then
Space. Spaces are optional and are
ignored during dialling.
•
•
To enter a pause, press Redial/Pause
(
p. 9ꢀ2).
To correct a mistake in the number,
press to delete the rightmost digit.
Alternatively, press C to delete the entire
number.
•
To cancel coded speed dialling for the
code you selected, press C then OK.
Press Stop to return to standby mode.
The fax/telephone number and the name
registered under that code will be deleted.
If you have already registered a number
that you want to keep, ignore this step.
•
10 Press OK twice.
DATA ENTRY OK
NAME
Ex:
Ex:
_
:A
11 Use the numeric buttons to enter a name for
the coded speed dialling code (max.
16 characters, including spaces).
Canon Inc._
:a
•
•
If you are unsure how to enter characters,
see p. 3ꢀ2.
If you have already registered a name that
you want to keep, ignore this step.
6ꢀ8
Speed Dialling
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12 Press OK.
DATA ENTRY OK
OPTIONAL SETTING
13 This completes the basic coded speed dialling
settings.
To continue registering other coded speed
dialling codes, press Function then Data
Registration and repeat the procedure from
step 7.
Ex:
Ex:
02=
ꢀorꢀ
15:00
FaxOnly
To end registering coded speed dialling
codes, press Stop to return to standby mode.
ꢀorꢀ
To register the transmission type for the
current code you are registering, continue
with the steps below.
14 Press OK.
Ex:
OFF
ON
15 Use or to select ON.
16 Press OK twice.
TX TYPE
Ex:
REGULAR TX
17 Use or to select the transmission type setting you want.
•
You can select from the following:
– REGULAR TX
Normal transmission. (Choose this setting if you previously set
PSWD/SUBADDRESSand no longer want to send with this setting.)
– PSWD/SUBADDRESS
Transmission with a subaddress and/or password. For details, see the
following page.
■
If you selected REGULAR TXin step 17:
18 Press OK.
Ex:
Ex:
02=
19 Press Stop to return to standby mode.
15:00
FaxOnly
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6ꢀ9
■
If you selected PSWD/SUBADDRESSin step 17:
The other party’s fax machine may require an ITUꢀT standard subaddress and/or
password to receive faxes. The subaddress/password you register here must match
exactly the one(s) registered on the other party’s fax machine. Contact the other party
to check their settings.
When sending with a subaddress/password, the other party’s fax machine receives
the fax only if your subaddress/password matches theirs. Their fax machine then
handles the received fax according to the feature they are using.
You also need to register a subaddress/password when polling a fax machine that
requires these settings ( p. 9ꢀ9).
Continue with the steps below to register a subaddress/password:
18 Press OK twice.
SUBADDRESS
19 If a subaddress is required, use the numeric
Ex:
1234
buttons to enter it.
•
If a subaddress is not required, ignore this
step.
•
If you have already registered a subaddress
that you want to keep, ignore this step.
20 Press OK twice.
PASSWORD
21 If a password is required, use the numeric
Ex:
4321
buttons to enter it.
•
•
If a password is not required, ignore this
step.
If you have already registered a password
that you want to keep, ignore this step.
22 Press OK.
Ex:
Ex:
02=
23 To continue registering other coded speed
dialling codes, repeat the procedure from
15:00
FaxOnly
step 7.
ꢀorꢀ
Press Stop to return to standby mode.
To check your entries, you can print a list of all the numbers and names registered for coded
speed dialling ( p. 6ꢀ17). You may want to keep this list near your FAX to refer to it
when dialling.
6ꢀ10
Speed Dialling
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Chapter 6
Registering Group Dialling
If you frequently send documents to the same group of fax numbers, you can “group”
these numbers under a oneꢀtouch speed dialling button or coded speed dialling code.
You can then send to all the fax numbers in the group in one quick and simple
operation.
When you register group dialling, you will:
–
assign a oneꢀtouch speed dialling button or a coded speed dialling code for the
group of fax numbers you want to register.
–
group up to 114 fax numbers under that button or code. The fax numbers must
already be registered for oneꢀtouch or coded speed dialling (i.e. you cannot enter
the fax numbers with the numeric buttons).
–
register a name for the group. This name appears in speed dialling lists.
Follow this procedure to register group dialling:
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
TEL REGISTRATION
1-TOUCH SPD DIAL
GROUP DIAL
3
4
5
6
7
Use
or
to select TEL REGISTRATION.
Press OK.
Use
or
to select GROUP DIAL.
Press OK.
Ex:
01=1-TOUCH SPD
Select a oneꢀtouch speed dialling button or
coded speed dialling code under which you
want to register the group.
❏
To register a group under a oneꢀtouch
speed dialling button:
Use or to select the oneꢀtouch
Ex:
03=
speed dialling button (01to 15) under
which you want to register the group.
•
If a oneꢀtouch speed dialling button
has already been registered,
1-TOUCH SPDor GROUP DIAL
appears.
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6ꢀ11
❏
To register a group under a coded speed
dialling code:
Press Coded Dial, then use the numeric
buttons to enter the coded speed dialling
code (00to 99) under which you want to
register the group.
Ex:
21=
•
If a coded speed dialling code has
already been registered, CODED
SPEEDor GROUP DIALappears.
.
If you wish to register a group under a button or code already
registered for speed dialling, you must delete the previous
information first ( pp. 6ꢀ4, 6ꢀ8).
8
9
Press OK twice.
TELEPHONE NUMBER
TEL=
Ex:
Enter the oneꢀtouch and/or coded speed
dialling numbers you want to register in the
group.
❏
To enter a fax number registered for
oneꢀtouch speed dialling:
Ex:
Ex:
Press the oneꢀtouch speed dialling
button(s) assigned to the number(s) you
want to register in the group.
To enter a fax number registered for
coded speed dialling:
Press Coded Dial, then use the numeric
buttons to enter the twoꢀdigit code
assigned to the number you want to
register in the group. Repeat for other
codes.
01=905 795 1111
01=03 3758 2111
❏
•
•
The number registered under the button or code you enter appears.
You can also enter groups registered under buttons or codes. In this
case, GROUP DIALappears.
•
You cannot enter numbers not registered for oneꢀtouch or coded speed
dialling (i.e. with the numeric buttons).
6ꢀ12
Speed Dialling
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Chapter 6
•
•
To add fax numbers to a previously registered group, simply enter them
as explained in this step.
If you enter the wrong destination, or if you want to delete a destination
already registered in a group, use
or
to select that entry, then
press C.
•
To cancel group dialling for the button or code you selected, press C
until all entries are deleted, then press OK. Press Stop to return to
standby mode. All fax numbers and the name of the group registered
under that button or code will be deleted.
10 Press OK twice.
NAME
_
Ex:
Ex:
:A
11 Use the numeric buttons to enter a name for
the group (max.16 characters, including
spaces).
Canon GROUP 2_:1
•
•
If you are unsure how to enter characters,
see p. 3ꢀ2.
If you have already registered a name that
you want to keep, ignore this step.
12 Press OK.
DATA ENTRY OK
04=1-TOUCH SPD
Ex:
13 To continue registering other groups, repeat
the procedure from step 7.
ꢀorꢀ
Ex:
Press Stop to return to standby mode.
15:00
FaxOnly
•
•
If you registered groups under oneꢀtouch speed dialling buttons, use the destination
labels provided with your FAX to label the buttons. Stick the labels above each
corresponding button.
To check your entries, you can print a list of all the numbers and names registered for
group dialling ( p. 6ꢀ17). You may want to keep this list near your FAX to refer to
it when dialling.
Chapter 6
Speed Dialling
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6ꢀ13
Using Speed Dialling
Once you have registered fax/telephone numbers for oneꢀtouch speed dialling
p. 6ꢀ3), coded speed dialling ( p. 6ꢀ7), or group dialling ( p. 6ꢀ11), you can
(
begin to send documents or make telephone calls with speed dialling.
Sending a Document With Speed Dialling
Follow this procedure to send a document using oneꢀtouch speed dialling, coded
speed dialling, or group dialling:
1
2
3
Load the document, face down in the ADF
Ex:
MEMORY USED 0%
(
p. 4ꢀ3).
(Currently used memory)
•
To adjust the resolution and contrast,
see pp. 7ꢀ2, 7ꢀ3.
DOCUMENT READY
•
You may be unable to send if the memory
used (shown in the LCD) is close to
100%. To free up space in the FAX’s
memory: print, send, or delete any
documents you no longer need to be
stored in memory ( p. 9ꢀ4).
(Standby to scan)
Enter the oneꢀtouch speed dialling button or coded speed dialling code
assigned to the fax number or group you want to send to.
❏
Oneꢀtouch speed dialling button:
Press the oneꢀtouch speed dialling button you want.
Coded speed dialling code:
❏
Press Coded Dial, then use the numeric buttons to enter the twoꢀdigit
code you want.
•
•
If you make a mistake, press Stop and repeat this step.
NO TEL #appears if no fax/telephone number or group is assigned
to the speed dialling button or code you pressed.
Press Start/Copy to begin scanning for sending, or wait a few seconds for the
FAX to begin scanning automatically.
•
If you do not want the FAX to begin scanning automatically after a few
seconds, disable the TIME OUT setting ( p. 14ꢀ6).
6ꢀ14
Speed Dialling
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Chapter 6
Making a Telephone Call With Speed Dialling
Follow this procedure to dial a telephone number registered for oneꢀtouch or coded
speed dialling on your FAX:
1
Make sure you have connected the optional
handset or a telephone to the FAX
(
p. 2ꢀ5).
2
Press Hook.
You can also lift the handset instead of
pressing Hook.
TEL=
•
3
Enter the oneꢀtouch speed dialling button or coded speed dialling code
assigned to the telephone number you want to dial.
❏
Oneꢀtouch speed dialling button:
Press the oneꢀtouch speed dialling button you want.
Coded speed dialling code:
❏
Press Coded Dial, then use the numeric buttons to enter the twoꢀdigit
code you want.
•
•
•
If you make a mistake, press Hook or hang up the handset and start
again from step 2.
NO TEL #appears if no fax/telephone number is assigned to the
speed dialling button or code you pressed.
NOT AVAILABLEappears if you entered a speed dialling button or
code assigned to a group of fax numbers.
4
5
When you hear the other party answer the call, pick up the handset to start
talking.
When you finished, simply hang up.
Chapter 6
Speed Dialling
6ꢀ15
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Dialling with the Directory
If you forget under which of the oneꢀtouch speed dialling buttons, coded speed
dialling codes, or groups that you registered a fax/telephone number, you can dial the
correct number just knowing the other party’s name, using the directory function.
Also, you can look up the fax/telephone number of the other party.
Follow this procedure to send a document with the directory function:
1
Load the document, face down in the ADF
(
p. 4ꢀ3).
•
To adjust the resolution and contrast, see
pp. 7ꢀ2, 7ꢀ3.
2
3
Press Directory.
1ST LETT OF NAME
04=Canon EUROPA
Use the numeric buttons to enter the first
letter of the other party’s name you are
looking for.
4
Press
or
to scroll through the names
01=Canon Inc.
until the name you are looking for appears.
•
•
If you press
directory is displayed, the list returns to
the first entry in the directory.
A twoꢀdigit number appears next to the
name registered under a oneꢀtouch speed
dialling button. An asterisk ( ) and a
twoꢀdigit number appear next to the
name registered under a coded speed
dialling code.
when the last entry in the
•
After the name appears, you can display
the registered fax/telephone number by
pressing or
.
5
Press Start/Copy twice to begin scanning for
sending, or wait a few seconds for the FAX to
begin scanning automatically.
6ꢀ16
Speed Dialling
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Chapter 6
Printing Speed Dialling Lists
To check the fax/telephone numbers and names registered for speed dialling, you can
print the speed dialling lists. You may want to keep these lists near your FAX to refer
to them when dialling.
Follow this procedure to print speed dialling lists:
1
2
Press Function.
Press Report.
ACTIVITY REPORT
SPEED DIAL LIST
1-TOUCH LIST
3
4
5
Use
or
to select SPEED DIAL LIST.
Press OK.
Use
or
to select the list you want to
print.
•
You can select from the following:
–
–
–
–
–
1-TOUCH LIST
CODED DIAL LIST
1-TOUCH (DETAIL)
CODED (DETAIL)
GROUP DIAL LIST
■
If you selected GROUP DIAL LISTin step 5:
6
Press OK.
•
The FAX prints the list.
■
If you selected a list other than GROUP DIAL LISTin
step 5:
6
Press OK.
SORTED OUTPUT
YES=( )
NO=(#)
7
Select in what order you want the lists to be printed.
Press to print the list with the destination names (CONNECTION ID on the
reports) in alphabetical order (sorted).
ꢀorꢀ
Press # to print the list in code or button order (unsorted).
•
The FAX prints the list.
Samples of the lists are shown on the following pages.
Chapter 6
Speed Dialling
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6ꢀ17
■
1ꢀTOUCH SPD DIAL LIST 1
27/12 2002 17:23 FAX 123 4567
CANON
001
27/12 2002 17:23 FAX 123 4567
CANON
001
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
★★
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
1-TOUCH SPD DIAL LIST 1
NO.
01]
03]
04]
05]
12]
★★★★★
★
★★
★
★
★
★★
★
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
[
[
[
[
[
905 79
GROU
TX TYPE
CONNECTION ID
CONNECTION TEL
2
1
2
5092
NO.
432
[
12] 2 887 0166
Canon AUSTRALIA
REGULAR TX
887
[
[
[
[
01] 905 795 1111
03] GROUP DIAL
04] 2 50921
Canon CANADA
Canon GROUP 2
Canon ITALIA
REGULAR TX
REGULAR TX
PSWD/SUBADD.
05] 1 432 2060
Canon OPTICS
IF YOU PRESS # IN STEP 7
p. 6-17), THE DESTINATIONS ARE
IF YOU PRESS
IN STEP 7
(
(
p. 6-17), THE DESTINATIONS ARE
LISTED IN BUTTON ORDER
(UNSORTED).
LISTED IN ALPHABETICAL ORDER
(SORTED).
■
1ꢀTOUCH SPD DIAL LIST 2 (Detailed List)
27/12 2002 17:23 FAX 123 4567
CANON
001
27/12 2002 17:23 FAX 123 4567
CANON
001
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
[
01]
CON
CON
TX T
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
1-TOUCH SPD DIAL LIST 2
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
[
12] CONNECTION TEL
CON
CONNECTION ID
2 887 0166
[
[
03]
04]
Canon AUSTRALIA
REGULAR TX
CON
TX TYPE
CON
[
01] CONNECTION TEL
905 795 1111
Canon CANADA
REGULAR TX
CON
TX T
CONNECTION ID
TX TYPE
[
[
05]
12]
CON
[
03] CONNECTION TEL
GROUP DIAL
CON
TX T
CONNECTION ID
Canon GROUP 2
[
04] CONNECTION TEL
2 50921
Canon ITALIA
REGULAR TX
CONNECTION ID
CON
TX TYPE
CON
TX T
[
05] CONNECTION TEL
1 432 2060
Canon OPTICS
PSWD/SUBADD.
1323
CONNECTION ID
TX TYPE
SUBADDRES
IF YOU PRESS # IN STEP 7
p. 6-17), THE DESTINATIONS ARE
(
LISTED IN BUTTON ORDER
(UNSORTED).
IF YOU PRESS
IN STEP 7
(
p. 6-17), THE DESTINATIONS ARE
LISTED IN ALPHABETICAL ORDER
(SORTED).
6ꢀ18
Speed Dialling
Chapter 6
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■
CODED SPEED DIAL LIST 1
27/12 2002 17:23 FAX 123 4567
CANON
001
27/12 2002 17:23 FAX 123 4567
CANON
001
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
NO.
CODED SPEED DIAL LIST 1
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
[* 00]
[* 01]
[* 02]
[* 03]
[* 21]
[* 32]
2131 1
03 375
49 3NO.
516p4
TX TYPE
CONNECTION ID
CONNECTION TEL
1
[
00] 2131 1250
Canon DEUTSCH.
REGULAR TX
REGULAR TX
GROU
[
02] 1 49 39 25 25
21] GROUP DIAL
01] 03 3758 2111
03] 516p488 6700
32] 81 773 3173
Canon FRANCE
81 773
[
[
[
[
Canon GROUP 1
Canon TOKYO
Canon U.S.A.
Canon UK
REGULAR TX
REGULAR TX
PSWD/SUBADD.
IF YOU PRESS
IN STEP 7
IF YOU PRESS # IN STEP 7
p. 6-17), THE DESTINATIONS ARE
(
p. 6-17), THE DESTINATIONS ARE
(
LISTED IN ALPHABETICAL ORDER
(SORTED).
LISTED IN CODE ORDER
(UNSORTED).
■
CODED SPEED DIAL LIST 2 (Detailed List)
27/12 2002 17:23 FAX 123 4567
CANON
001
27/12 2002 17:23 FAX 123 4567
CANON
001
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
[* 00]
[* 01]
[* 02]
[* 03]
CON
CON
TX T
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
CODED SPEED DIAL LIST 2
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
[
00] CONNECTION TEL
2131 1250
Canon DEUTSCH.
REGULAR TX
CON
CONNECTION ID
CON
TX T
TX TYPE
[
02] CONNECTION TEL
1 49 39 25 25
Canon FRANCE
REGULAR TX
CON
CONNECTION ID
CON
TX T
TX TYPE
[
21] CONNECTION TEL
GROUP DIAL
Canon GROUP 1
CON
CONNECTION ID
CON
TX T
[
01] CONNECTION TEL
03 3758 2111
Canon TOKYO
REGULAR TX
CONNECTION ID
[* 21]
[* 32]
CON
CON
TX TYPE
[
03] CONNECTION TEL
516p488 6700
Canon U.S.A.
REGULAR TX
CON
CONNECTION ID
CON
TX TYPE
TX T
[
32] CONNECTION TEL
81 773 3173
Canon UK
PSWD/SUBADD.
1323
CONNECTION ID
TX TYPE
SUBADDRES
IF YOU PRESS # IN STEP 7
p. 6-17), THE DESTINATIONS ARE
(
LISTED IN CODE ORDER
(UNSORTED).
IF YOU PRESS
IN STEP 7
(
p. 6-17), THE DESTINATIONS ARE
LISTED IN ALPHABETICAL ORDER
(SORTED).
Chapter 6
Speed Dialling
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6ꢀ19
■
GROUP DIAL LIST
27/12 2002 17:23 FAX 123 4567
CANON
001
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
GROUP DIAL LIST
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
[
[
03] Canon GROUP 2
21] Canon GROUP 1
[
[
[
[
04] 2 50921
Canon ITALIA
Canon DEUTSCH.
Canon FRANCE
Canon UK
00] 2131 1250
02] 1 49 39 25 25
32] 81 773 3173
[
[
01] 905 795 1111
03] 516p488 6700
Canon CANADA
Canon U.S.A.
6ꢀ20
Speed Dialling
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Chapter 6
❏
❏
Preparing to Send a Fax .............................................................................
7ꢀ4
•
•
•
•
Dialling Methods ...................................................................................
Sending Methods........................................................................................
7ꢀ5
•
•
Memory Sending ...................................................................................
❏
❏
Cancelling Sending ....................................................................................
Redialling When the Line is Busy .............................................................
7ꢀ9
7ꢀ9
7ꢀ9
7ꢀ9
7ꢀ9
7ꢀ9
•
Manual Redialling .................................................................................
Cancelling Manual Redialling ............................................................
Automatic Redialling.............................................................................
What is Automatic Redialling?...........................................................
Cancelling Automatic Redialling........................................................
•
Setting the Options for Automatic Redialling .................................... 7ꢀ10
❏
❏
Sending the Same Document to Several Fax Numbers
(Sequential Broadcasting).......................................................................... 7ꢀ12
Delayed Sending ........................................................................................ 7ꢀ14
•
•
•
Scanning a Document into Memory for Delayed Sending.................... 7ꢀ14
Printing a Document Set for Delayed Sending...................................... 7ꢀ16
Deleting a Document Set for Delayed Sending..................................... 7ꢀ17
Chapter 7
Sending Faxes
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7ꢀ1
Preparing to Send a Fax
Documents You Can Fax
For information on the types of documents you can fax, their requirements, and
details on loading documents, see Chapter 4.
Setting the Scanning Resolution
You can set the scanning resolution of documents you send. The higher the resolution
the higher the output quality at the other end, but the slower the transmission speed.
Adjust the scanning resolution according to the type of document you are sending.
If you are sending a document that requires some pages to be scanned at a different
resolution from the others, you can change the resolution setting while the document
is being scanned. However, please note that the new setting will only be effective
from the next page scanned.
Follow this procedure to set the scanning resolution:
1
Press Resolution to select the resolution
setting you want.
Ex:
FAX PHOTO
•
You can select from the following:
– FAX STANDARD
Suitable for most textꢀonly documents.
– FAX FINE
Suitable for fineꢀprint documents.
– FAX PHOTO
Suitable for documents that contain images such as photos. With this
setting, areas of the document that contain photos are automatically
scanned with 64 levels of grey, rather than just in black & white.
– SUPER FINE
Suitable for documents that contain fine print and images. This setting
is four times the resolution of the FAX STANDARDsetting.
2
Continue with the operation you are performing.
•
If you do not proceed with any other operation, the LCD returns to
standby mode after about 10 seconds.
7ꢀ2
Sending Faxes
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Chapter 7
Setting the Scanning Contrast
x
You can adjust the degree of contrast at which your document is scanned for sending
and copying. Adjust according to how light or how dark your document is.
g
i
d
Follow this procedure to set the scanning contrast for sending and copying:
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
3
Press OK twice.
USER SETTINGS
DATE & TIME
4
5
6
Use
or
to select SCAN CONTRAST.
SCAN CONTRAST
STANDARD
Press OK.
Ex:
Use
you want.
or
to select the scanning contrast
•
You can select from the following:
– STANDARD
Suitable for most documents.
– DARKER
Suitable for light documents.
– LIGHTER
Suitable for dark documents.
7
8
Press OK.
OFFHOOK ALARM
Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
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Sending Faxes
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7ꢀ3
Dialling Methods
There are several ways of dialling the fax number(s) you want to send to. They are as
follows:
•
•
Regular Dialling
Dial a fax number by using the numeric buttons, similar to dialling a telephone
number.
OneꢀTouch Speed Dialling
Dial a fax number by pressing the oneꢀtouch speed dialling button (01 to 15)
assigned to the fax number. For details on registering and using oneꢀtouch speed
dialling, see pp. 6ꢀ3, 6ꢀ14.
•
•
•
Coded Speed Dialling
Dial a fax number by pressing Coded Dial and entering the twoꢀdigit code
(00 to 99) assigned to the fax number. For details on registering and using coded
speed dialling, see pp. 6ꢀ7, 6ꢀ14.
Group Dialling
Send a document to a predefined group of fax numbers registered for speed
dialling. For details on registering groups and using group dialling, see pp. 6ꢀ11,
6ꢀ14.
Dialling with the Directory
Look up the other party’s name by using the directory function. For details on
using the directory function, see p. 6ꢀ16.
7ꢀ4
Sending Faxes
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Sending Methods
x
This section explains the two main sending methods: Memory sending and Manual
sending via the handset.
g
i
d
Memory Sending
Memory sending is a quick and easy way to send a document. As the FAX scans the
first page of a multipage document into its memory, it begins calling the other party
and transmitting the information even as the remaining pages are being scanned.
Since the FAX is multitasking, you can even scan a document into memory while
performing other tasks.
The FAX has enough memory to store up to approximately 448 pages* (FAXꢀL295)
/ 350 pages* (FAXꢀL220) (fewer if the document contains many graphics or
particularly dense text).
Follow this procedure to send a document using memory sending:
1
Load the document, face down in the ADF
Ex:
MEMORY USED 0%
(
p. 4ꢀ3).
(Currently used memory)
•
To adjust the resolution and contrast,
see pp. 7ꢀ2, 7ꢀ3.
You may be unable to send if the memory
used (shown in the LCD) is close to
100%. Use manual sending via the
handset instead ( p. 7ꢀ6).
DOCUMENT READY
•
(Standby to scan)
2
Dial the other party’s fax number.
Ex:
TEL=
9p7654321
•
•
For dialling methods, see p. 7ꢀ4.
If you enter the wrong number, press
Stop, then enter the correct number.
If you are connected to a PBX and need
to first dial an outside line access number
(“9”, for example), add a pause after that
number by pressing Redial/Pause
•
(
p. 9ꢀ2).
*
Based on Canon FAX Standard Chart No. 1, standard mode.
Chapter 7
Sending Faxes
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7ꢀ5
3
Press Start/Copy to begin scanning for sending, or if you used speed dialling,
wait a few seconds for the FAX to begin scanning automatically.
•
•
•
If you do not want the FAX to begin scanning automatically after a few
seconds, disable the TIME OUT setting ( p. 14ꢀ6).
To cancel sending once dialling has started, press Stop then
(
p. 7ꢀ8).
If the number you are calling is busy, the FAX redials the number
automatically after a few minutes ( p. 7ꢀ9).
•
•
You can register up to 20 different sending operations for memory sending.
The document is automatically deleted from memory after sending. This occurs even
if an error prevents complete transmission of the document.
Manual Sending Via the Handset
Manual sending via the handset allows you to talk to the other party before sending a
document. This method is useful if the other party must manually activate their fax
machine to receive a fax.
For this mode, you need to connect the optional handset or a telephone to your FAX
(
p. 2ꢀ5).
Follow this procedure to send a document using manual sending via the handset:
1
2
Make sure you have connected the optional
handset or a telephone to the FAX
(
p. 2ꢀ5).
Load the document, face down in the ADF
Ex:
MEMORY USED 0%
(
•
p. 4ꢀ3).
(Currently used memory)
To adjust the resolution and contrast,
see pp. 7ꢀ2, 7ꢀ3.
DOCUMENT READY
(Standby to scan)
3
Press Hook.
You can also lift the handset instead of
pressing Hook.
TEL=
•
7ꢀ6
Sending Faxes
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Chapter 7
4
Dial the other party’s fax/telephone number.
Ex:
TEL=
7654321
•
•
For dialling methods, see p. 7ꢀ4.
If you make a mistake during dialling,
press Hook or hang up the handset and
start again from step 3.
x
g
i
d
■
If you hear a highꢀpitched signal instead of a voice:
5
Press Start/Copy to begin sending the document.
If you picked up the handset to dial, press Start/Copy and hang up.
■
If you hear a voice:
5
Pick up the handset and start your conversation.
•
If you pressed Hook instead of lifting the handset in step 3, you will hear
the other party’s voice but they will not be able to hear you through the
speaker. Pick up the handset to talk to the other party.
6
7
When you are ready to send your document, ask the other party to press the
start button on their fax machine.
When you hear the highꢀpitched signal of the other party’s fax machine, press
Start/Copy and hang up to begin sending the document.
•
•
If using the handset, be sure to hang up after you press Start/Copy on the FAX,
otherwise the call will be disconnected.
The FAX will alert you by beeping if the handset is not hung up properly. Make sure
the handset is seated properly in its cradle. If you do not want the FAX to beep, disable
the OFFHOOK ALARM setting ( p. 14ꢀ4).
Chapter 7
Sending Faxes
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7ꢀ7
Cancelling Sending
Follow this procedure if you want to stop sending a document before transmission is
completed:
■
If you are sending a document using manual sending via the
handset:
1
Press Stop.
•
•
The transmission is cancelled.
The FAX prints an ERROR TX
REPORT ( p. 11ꢀ4).
■
If you are sending a document using memory sending:
1
Press Stop.
CANCEL? YES #NO
•
The FAX asks you to confirm that you
want to cancel sending.
YES=( ) NO=(#)
2
Press to cancel sending.
•
•
•
Sending is not cancelled until you
press
If you change your mind and want to
continue sending, press #.
To cancel transmission of a document
waiting to be sent (e.g. delayed sending,
between rediallings), you will have to
delete it from memory ( pp. 7ꢀ17, 9ꢀ8).
The FAX prints an ERROR TX
REPORT ( p. 11ꢀ4).
.
•
When you cancel sending, you may need to open the operation panel to remove the
document from the ADF ( p. 13ꢀ2).
7ꢀ8
Sending Faxes
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Chapter 7
Redialling When the Line is Busy
x
There are two methods of redialling: Manual redialling and Automatic redialling.
This section explains these two methods.
g
i
d
Manual Redialling
Press Redial/Pause to dial the last number you dialled with the numeric buttons.
(This starts redialling regardless of whether automatic redialling is enabled.)
Cancelling Manual Redialling
To cancel manual redialling, press Stop.
Automatic Redialling
What is Automatic Redialling?
When you are sending a document using memory sending ( p. 7ꢀ5) and the other
party’s line is busy, the FAX waits the specified time interval and then redials the
number automatically. This is called Automatic redialling.
You will know that the FAX is waiting to redial when AUTO REDIALand the
transaction number (TX/RX NO.) are displayed in the LCD.
The automatic redialling options allow you to customise the number of times the
FAX redials, as well as the time interval between redials. You can also disable
automatic redialling if you prefer the FAX not to do so.
If all automatic redialling attempts are unsuccessful, the FAX cancels the
transmission and prints an ERROR TX REPORT to notify you that the transmission
was not completed ( p. 11ꢀ4).
Cancelling Automatic Redialling
Automatic redialling cannot be cancelled with the Stop button while the FAX is
waiting to redial. You can either wait until the FAX begins redialling and then follow
the procedure below, or if you want to cancel while the FAX is waiting to redial, you
will have to delete the document from memory ( p. 9ꢀ8).
Follow this procedure to cancel automatic redialling when the FAX begins redialling:
1
Wait until the FAX begins redialling.
DIALLING
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2
3
Press Stop.
The FAX asks you to confirm that you
want to cancel automatic redialling.
CANCEL? YES #NO
YES=( ) NO=(#)
•
Press to cancel redialling.
•
•
•
Redialling is not cancelled until you press
If you change your mind and want to continue redialling, press #.
The FAX prints an ERROR TX REPORT ( p. 11ꢀ4).
.
Setting the Options for Automatic Redialling
You can set the following options for automatic redialling:
•
•
•
Whether the FAX redials automatically.
The number of times the FAX attempts to redial.
The time interval between redialling attempts.
Follow this procedure to adjust the automatic redialling options:
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
USER SETTINGS
TX SETTINGS
ECM TX
3
4
5
6
7
Press OK.
Use ▼ or ▲ to select TX SETTINGS
.
.
Press OK.
Use ▼ or ▲ to select AUTO REDIAL
AUTO REDIAL
Press OK.
Ex:
ON
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8
Use ▼ or ▲ to select the setting you want.
•
You can select from the following:
– ON
x
Enables automatic redialling.
– OFF
g
i
d
Disables automatic redialling.
■
If you selected OFFin step 8:
9
Press OK.
TIME OUT
15:00
10 Press Stop to return to standby mode.
Ex:
FaxOnly
■
If you selected ONin step 8:
9
Press OK twice.
REDIAL TIMES
Ex:
Ex:
2TIMES
10 Use the numeric buttons to enter the number
5TIMES
of times you want the FAX to redial.
•
You can select from 1 to 10 times.*
11 Press OK twice.
REDIAL INTERVAL
Ex:
Ex:
2MIN.
5MIN.
12 Use the numeric buttons to enter the time
interval between redials.
•
You can select from 2 to 99 minutes.*
13 Press OK.
TIME OUT
15:00
14 Press Stop to return to standby mode.
Ex:
FaxOnly
*
The selectable values vary depending on the country.
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7ꢀ11
Sending the Same Document to Several Fax
Numbers (Sequential Broadcasting)
This feature, also called Sequential Broadcasting, allows you to send the same
document to several fax numbers in one operation. Simply load the document, enter
the fax numbers, and the FAX will then scan the document into its memory and send
the document to all the fax numbers you entered, one after the other.
You can send the same document to as many as 116 fax numbers using this feature.
Please note, however, that the fax numbers you enter must be registered for oneꢀtouch
or coded speed dialling ( Chapter 6). You will only be able to enter one fax number
using regular dialling (i.e. with the numeric buttons).
If you frequently send documents to the same group of fax numbers, you can register
these numbers for group dialling instead. This will simplify dialling ( p. 6ꢀ11).
Follow this procedure to send the same document to several fax numbers:
1
Load the document, face down in the ADF
Ex:
MEMORY USED 0%
(
p. 4ꢀ3).
(Currently used memory)
•
To adjust the resolution and contrast,
see pp. 7ꢀ2, 7ꢀ3.
DOCUMENT READY
•
You may be unable to send if the memory
used (shown in the LCD) is close to
100%. To free up space in the FAX’s
memory: print, send, or delete any
documents you no longer need to be
stored in memory ( p. 9ꢀ4).
(Standby to scan)
2
Enter up to 116 fax numbers using any of the
following methods:
❏
Oneꢀtouch speed dialling:
Ex:
Press the oneꢀtouch speed dialling
button(s) you want.
TEL=905 795 1111
❏
Coded speed dialling:
Ex:
Ex:
Press Coded Dial, then use the numeric
buttons to enter the twoꢀdigit code you
want. Repeat for other codes.
01
TEL=03 3758 2111
•
Be sure to press Coded Dial before
each code.
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Chapter 7
❏
❏
Regular dialling:
Use the numeric buttons to enter the fax
number you want, then press OK.
Ex:
TEL=
2 887 0166
e
g
•
You can only enter one fax number
this way.
n
d
Dialling with the directory:
Look up the other party’s name.
•
•
•
You can enter the fax numbers in any order.
If you enter a wrong destination, press C, then enter the correct destination.
You must enter the second destination within five seconds of entering the first one. All
subsequent destinations must be entered within 10 seconds. If you wait longer than
these times, the FAX automatically begins scanning the document for sending. If you
do not want the FAX to begin scanning automatically after a few seconds, disable the
TIME OUTsetting ( p. 14ꢀ6).
•
To review the destinations entered, use ▼ or ▲ to scroll through the numbers.
3
Press Start/Copy to begin scanning for sending, or wait a few seconds for the
FAX to begin scanning automatically.
•
The FAX will first send the document to the oneꢀtouch speed dialling
destinations, then the coded speed dialling destinations, and finally to the
destination dialled using regular dialling.
•
•
If you do not want the FAX to begin scanning automatically after a few
seconds, disable the TIME OUTsetting ( p. 14ꢀ6).
To cancel sending once dialling has started, press Stop then . Sending
to all destinations you specified in step 2 will be cancelled. (You cannot
cancel only one destination.)
•
•
If a number is busy, the FAX will continue sending to the other destinations and then
automatically redial the number that was busy.
If the FAX’s memory becomes full while scanning your document, MEMORY FULL
will appear in the LCD. If this happens, remove the remainder of the document from
the ADF (you may need to open the operation panel to do so), then divide the
document into several sections and send each section separately.
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7ꢀ13
Delayed Sending
Your FAX allows you to scan a document into its memory and send it automatically
to as many as 116 fax numbers at a preset time within the next 24 hours. This is called
Delayed sending or Timer sending. By using this feature, you can take advantage of
lower long distance rates at night, for example.
To use delayed sending correctly, make sure the correct time is set on your FAX
(
p. 3ꢀ6).
Scanning a Document into Memory for Delayed
Sending
Follow this procedure to scan a document into the FAX’s memory for delayed
sending:
1
Load the document, face down in the ADF
Ex:
MEMORY USED 0%
(
•
p. 4ꢀ3).
(Currently used memory)
To adjust the resolution and contrast,
see pp. 7ꢀ2, 7ꢀ3.
DOCUMENT READY
•
You may be unable to scan if the memory
used (shown in the LCD) is close to
100%. To free up space in the FAX’s
memory: print, send, or delete any
documents you no longer need to be
stored in memory ( p. 9ꢀ4).
(Standby to scan)
2
3
Press Function.
Press Delayed Transmission.
REGISTER
4
5
Press OK.
Ex:
Ex:
SET TIME
SET TIME
1_5:00
2_2:30
Use the numeric buttons to enter the time at
which you want to send the document.
•
Use the 24ꢀhour format for the time (e.g.
11:30 p.m. as 23:30), and precede single
digits with a zero.
6
Press OK.
SELECT LOCATIONS
TEL=
7ꢀ14
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Chapter 7
7
Enter up to 116 fax numbers you want to send
to using any of the following methods:
x
❏
Oneꢀtouch speed dialling:
Ex:
Press the oneꢀtouch speed dialling
button(s) you want.
TEL=905 795 1111
g
i
d
❏
Coded speed dialling:
Ex:
Ex:
Press Coded Dial, then use the numeric
buttons to enter the twoꢀdigit code you
want. Repeat for other codes.
01
TEL=03 3758 2111
•
Be sure to press Coded Dial before
each code.
❏
❏
Regular dialling:
Use the numeric buttons to enter the fax
number you want, then press OK.
Ex:
TEL=
2 887 0166
•
You can only enter one fax number
this way.
Dialling with the directory
Look up the other party’s name.
•
•
If you enter the wrong destination, press C, then enter the correct destination.
When you have entered multiple fax numbers, use ▼ or ▲ to scroll through the
numbers to review the destinations.
8
Press Start/Copy to begin scanning the
document into the FAX’s memory.
•
When the preset time is reached, the FAX
sends the document to the destination(s)
you specified in step 7.
•
•
You can register up to 20 different delayed sending operations.
If the FAX’s memory becomes full while scanning your document, MEMORY FULL
will appear in the LCD. If this happens, you will not be able to send the document at
a preset time. Remove the remainder of the document from the ADF (you may need
to open the operation panel to do so).
•
Since the FAX is multitasking, you can perform other tasks even when your FAX is
set for delayed sending.
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7ꢀ15
Printing a Document Set for Delayed Sending
Follow this procedure to print a document stored in memory for delayed sending:
When you print a document stored in memory for delayed sending using the
following procedure, the print is reduced to 90% of the original.
1
2
Press Function.
Press Delayed Transmission.
REGISTER
PRINT
3
4
5
Use
or
to select PRINT.
Press OK.
Ex:
Ex:
TX/RX NO.
0_001
Use
TX/RX NO.) of the document you want to
print.
or
to select the transaction number
TX/RX NO. #0_003
(
•
If you are unsure of the transaction
number (TX/RX NO.), print the DOC.
MEMORY LIST ( p. 9ꢀ4).
•
A “
#” before the transaction number
(
TX/RX NO.) indicates that that
document is being sent at that moment
and can therefore not be selected.
•
Use
or
to display details of the
transaction (e.g. destination).
6
Press OK.
1ST PG ONLY?
YES=( ) NO=(#)
7
8
Press to print the first page only, or press
to print all pages of the document.
#
•
The FAX prints the document.
To continue printing other documents set for
delayed sending, repeat the procedure from
step 5.
ꢀorꢀ
Ex:
Press Stop to return to standby mode.
15:00
FaxOnly
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Chapter 7
Deleting a Document Set for Delayed Sending
x
Follow this procedure to delete a document stored in memory for delayed sending:
g
1
2
Press Function.
i
d
Press Delayed Transmission.
REGISTER
3
4
5
Use
or
to select DELETE FILE.
DELETE FILE
TX/RX NO.
Press OK.
Ex:
Ex:
0_001
Use
TX/RX NO.) of the document you want to
delete.
or
to select the transaction number
TX/RX NO. #0_003
(
•
If you are unsure of the transaction
number (TX/RX NO.), print the DOC.
MEMORY LIST ( p. 9ꢀ4).
•
A “
#” before the transaction number
(
TX/RX NO.) indicates that that
document is being sent at that moment. If
you want to delete a document being
sent, follow the instructions in the LCD.
•
Use
or to display details of the
transaction (e.g. destination).
6
Press OK.
OK TO DELETE?
YES=( ) NO=(#)
7
8
Press to delete the document.
ERASING END
•
If you change your mind and want to
keep the document in memory for
delayed sending, press
#.
To continue deleting other documents set for
delayed sending, repeat the procedure from
step 5.
ꢀorꢀ
Ex:
Press Stop to return to standby mode.
15:00
FaxOnly
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7ꢀ17
7ꢀ18
Sending Faxes
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❏
Receiving Methods ....................................................................................
8ꢀ2
8ꢀ2
•
Receiving Faxes Automatically: FAX ONLY MODE..........................
Setting FAX ONLY MODE ...............................................................
Receiving Both Faxes and Telephone Calls Automatically:
•
Fax/Tel Mode.........................................................................................
Setting Fax/Tel Mode .........................................................................
Setting the Options for Fax/Tel Mode ................................................
Receiving Faxes Manually: MANUAL MODE....................................
Setting MANUAL MODE..................................................................
Receiving a Fax Manually ..................................................................
Receiving With an Answering Machine: ANS.MACHINE MODE .....
Setting ANS.MACHINE MODE........................................................
Using the FAX With an Answering Machine.....................................
8ꢀ4
8ꢀ4
8ꢀ5
8ꢀ7
8ꢀ7
8ꢀ7
8ꢀ9
8ꢀ9
8ꢀ9
F
•
•
v
R
❏
❏
❏
Receiving While Performing Other Tasks................................................. 8ꢀ10
Receiving Faxes in Memory When a Problem Occurs.............................. 8ꢀ10
Cancelling Receiving................................................................................. 8ꢀ11
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8ꢀ1
Receiving Methods
The FAX provides you with several modes for receiving faxes. To determine which
mode best suits your requirements, refer to the table below:
Receive Mode
Main Use Operation
Fax The FAX answers all
Requirements
Details
FAX ONLY
MODE
Separate telephone line
for fax use only.
p. 8ꢀ2
calls as fax calls. It
receives faxes
automatically and
disconnects voice calls.
Fax/Tel Mode Fax/Tel
The FAX automatically
switches between fax and telephone connected to
voice calls. It receives
faxes automatically and
rings for voice calls.
Optional handset or
p. 8ꢀ4
p. 8ꢀ7
the FAX.
MANUAL MODE
Tel
The FAX rings for every Optional handset or
call, whether a fax call or telephone connected to
a voice call. For a fax
call, you have to
the FAX.
manually activate
reception of a fax.
ANS.MACHINE
MODE
Fax/Tel
The FAX receives
documents automatically connected to the FAX.
and the answering
Answering machine
p. 8ꢀ9
machine records voice
messages.
Once you have decided which mode is suitable for your needs, set the mode as
described in this chapter. You can change the mode at any time.
Receiving Faxes Automatically: FAX ONLY MODE
If you have a separate telephone line for fax use only, connect your FAX to this line
and set FAX ONLY MODE. Your FAX will answer all calls as fax calls.
Setting FAX ONLY MODE
1
2
Press Function then Receive Mode.
Use
or
to select FAX ONLY MODEthen
FAX ONLY MODE
press OK.
Ex:
15:00
FaxOnly
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Chapter 8
If FAX ONLY MODEdoes not appear in the LCD when you press Receive Mode,
follow this procedure to set this mode:
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
USER SETTINGS
RX SETTINGS
ECM RX
3
4
5
6
7
8
9
Press OK.
Use
or
to select RX SETTINGS.
F
v
Press OK.
R
Use
or
to select RX MODE.
RX MODE
Press OK.
Ex:
FAX/TEL AUTO SW
FAX ONLY MODE
INCOMING RING
Use
or
to select FAX ONLY MODE.
Press OK.
10 Press Stop to return to standby mode.
Ex:
Ex:
15:00
15:00
FaxOnly
FaxOnly
11 Confirm that FaxOnlyis displayed in the
LCD.
•
If FaxOnlyis not displayed, follow
steps 1 to 2 on page 8ꢀ2 to select FAX
ONLY MODE. After a few seconds, the
LCD returns to standby mode.
The FAX treats all incoming calls as fax calls. It receives faxes automatically and
disconnects any voice calls.
The FAX does not ring when it receives a fax call. If you want to be alerted when a
fax call is received, connect the optional handset or a telephone to the FAX, and
enable the INCOMING RINGsetting ( p. 14ꢀ7). You can also select the number of
rings before the FAX answers ( RING COUNT, p. 14ꢀ7).
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Receiving Both Faxes and Telephone Calls
Automatically: Fax/Tel Mode
Set this mode if you only have one telephone line for fax and telephone use and want
your FAX to automatically switch between fax and voice calls.
For this mode, you need to connect the optional handset or a telephone to your FAX
(
p. 2ꢀ5).
Setting Fax/Tel Mode
Follow this procedure to set the receive mode to FAX/TEL AUTO SW(Fax/
Tel Mode):
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
USER SETTINGS
RX SETTINGS
ECM RX
3
4
5
6
7
8
9
Press OK.
Use
or
to select RX SETTINGS.
Press OK.
Use
or
to select RX MODE.
RX MODE
Press OK.
Ex:
FAX ONLY MODE
FAX/TEL AUTO SW
RING START TIME
Use
or
to select FAX/TEL AUTO SW.
Press OK.
•
To set the options for FAX/TEL AUTO
SW(Fax/Tel Mode), see the following
pages.
10 Press Stop to return to standby mode.
Ex:
Ex:
15:00
15:00
FaxTel
FaxTel
11 Confirm that FaxTelis displayed in the
LCD.
•
If FaxTelis not displayed, follow steps
1 to 2 on page 8ꢀ2 to select Fax/Tel
Mode. After a few seconds, the LCD
returns to standby mode.
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Chapter 8
Setting the Options for Fax/Tel Mode
If you set Fax/Tel Mode, you can control precisely how the FAX handles incoming
calls by adjusting the following settings:
–
–
–
RING START TIMEsetting: Adjust the time the FAX takes to check whether a
call is from a fax machine or from a telephone (default: 8 seconds).
F/T RING TIMEsetting: Adjust the length of time the FAX rings when the call
is from a telephone (default: 22 seconds).
DEFAULT ACTIONsetting: Set whether the FAX switches to receive mode or
disconnects the call after the ring time set in F/T RING TIMEhas elapsed
(default: switches to receive mode).
■
What Happens When Fax/Tel Mode is Selected
F
When the FAX receives a call, it responds according to the type of call as follows:
v
Type of call
Telephone
Fax
Fax
Sending document
Sending document
automatically
manually
R
Telephone charges
begin for the caller.
The FAX answers without ringing.
The FAX listens for the fax tone.
(For 8 sec.)
RING START
TIME
The fax tone is
detected.
The document is
received automatically.
(Default setting = 8 sec.)
(The fax tone is
detected and the FAX
switches to receive
mode.)
The fax tone is not detected.
The FAX starts ringing.
Pick up the handset
to talk.
F/T RING TIME
(Default setting = 22 sec.)
If you don’t pick up the handset.
(within 22 sec.)
DEFAULT ACTION
Choose betweeDn:ISCONNECT.
DISCONNECT
RECEIVE(default setting) and
The fax disconnects
the call.
RECEIVE
(Default setting)
NthoetDalEl fFaxAmUaLchTineAsCarTeIcaOpNabtloeRofEsCenEdIinVg Ea ,fathxetofanxe.sFwoitrcthheossetocraesceesivief ymooudseet
automatically and starts receiving the document. If no document comes in, it
disconnects the call after approximately 40 seconds.
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Follow this procedure to set the Fax/Tel Mode options:
1
2
3
Follow steps 1 to 9 on page 8ꢀ4.
RING START TIME
Press OK.
Ex:
Ex:
8SEC
Use the numeric buttons to enter the RING
START TIMEduration.
9SEC
•
•
You can select from 0 to 30 seconds.*
See the previous page for details on this
setting.
4
5
Press OK twice.
F/T RING TIME
Ex:
Ex:
22SEC
30SEC
Use the numeric buttons to enter the F/T
RING TIMEduration.
•
•
You can select from 10 to 60 seconds.*
See the previous page for details on this
setting.
6
7
Press OK twice.
DEFAULT ACTION
Ex:
RECEIVE
Use or to select the DEFAULT ACTION
setting you want.
•
You can select from the following:
–
–
RECEIVE(Switch to receive mode)
DISCONNECT(Disconnect the
call)**
•
See the previous page for details on this
setting.
8
9
Press OK.
INCOMING RING
Press Stop to return to standby mode.
Ex:
15:00
FaxTel
*
The selectable duration varies depending on the country.
** DISCONNECT is available for certain countries only.
8ꢀ6
Receiving Faxes
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Receiving Faxes Manually: MANUAL MODE
Set this mode if you only have one telephone line that you use mainly for voice calls,
and only occasionally to receive faxes.
For this mode, you will need to connect the optional handset or a telephone to your
FAX to be able to receive voice calls and also to manually activate reception of
documents. You can activate reception directly from your FAX, or if your telephone
is located away from your unit, you can dial the remote receiving ID on the telephone
to activate reception (this is called Remote reception).
Setting MANUAL MODE
F
i
Follow this procedure to set the receive mode to MANUAL MODE:
R
1
2
Press Function then Receive Mode.
Use
or
to select MANUAL MODEthen
MANUAL MODE
15:00
press OK.
Ex:
Manual
Receiving a Fax Manually
Follow this procedure to receive a fax manually:
1
2
Make sure Manualis displayed in the LCD.
Ex:
15:00
Manual
Make sure you have connected the optional
handset or a telephone to the FAX
(
p. 2ꢀ5).
3
When you hear the optional handset or
telephone ring, pick up the handset.
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8ꢀ7
■
If you hear a beep tone or silence:
4
Someone is trying to send you a fax. Press Start/Copy on your FAX and hang
up to begin receiving the document.
•
If you are using the telephone and it is located away from your unit, dial
25 (the default remote receiving ID) on your telephone and hang up.
■
If you hear a voice:
4
Start your conversation. If the caller wants to send a fax after talking to you,
ask them to press the start button on their fax machine.
5
When you hear a beep, press Start/Copy on your FAX and hang up to begin
receiving the document.
•
If you are using the telephone and it is located away from your unit, dial
25 (the default remote receiving ID) on your telephone and hang up.
•
•
If using the handset, be sure to hang up after you press Start/Copy on the FAX,
otherwise the call will be disconnected.
The FAX will alert you by beeping if the handset is not hung up properly. Make sure
the handset is seated properly in its cradle. If you do not want the FAX to beep, disable
the OFFHOOK ALARMsetting ( p. 14ꢀ4).
•
•
•
If you cannot activate reception from the telephone, check that the REMOTE RX
setting is enabled ( p. 14ꢀ7).
You can change the remote receiving ID ( REMOTE RX ID, p. 14ꢀ7), or disable
remote receiving ( REMOTE RX, p. 14ꢀ7).
If you have an answering machine connected to your FAX that can carry out remoteꢀ
control operations (controlling your answering machine from a remote telephone), the
security code for this function may be the same as the remote receiving ID of your
FAX. If this is the case, make sure you change the FAX’s remote receiving ID to make
it distinct from the answering machine’s security code ( REMOTE RX ID, p. 14ꢀ7).
8ꢀ8
Receiving Faxes
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Receiving With an Answering Machine:
ANS.MACHINE MODE
Connecting an answering machine to the FAX allows you to receive faxes and
telephone messages while you are out.
In ANS.MACHINE MODE, the FAX allows the answering machine to answer
incoming calls, then listens for the fax tone and automatically receives the fax if it
detects this tone.
Setting ANS.MACHINE MODE
F
v
For this mode, you need to connect an answering machine or a telephone with an answering
machine to your FAX ( p. 2ꢀ5).
R
Follow this procedure to set the receive mode to ANS.MACHINE MODE
:
1
2
Press Function then Receive Mode.
Use or to select ANS.MACHINE MODE
then press OK.
ANS.MACHINE MODE
Ex:
15:00
AnsMode
Using the FAX With an Answering Machine
Follow these guidelines when using the FAX with an answering machine:
•
•
Set the answering machine to answer on the first or second ring.
When recording the outgoing message on the answering machine:
– the entire message must be no longer than 15 seconds.
– in the message, tell your callers how to send a fax. For example: “Hello. I can’t
answer the phone right now, but please leave a message after the beep. If you
would like to send a fax, press the start button on your fax machine after you
finish your message. Thank you.”
Chapter 8
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8ꢀ9
Receiving While Performing Other Tasks
The FAX is a multitasking device so it can receive faxes and voice calls while you
are performing other tasks.
If the FAX cannot print a received fax because it is performing another task that
prevents it from doing so, it will receive the fax in memory. Then, as soon as it
completes the other task, the FAX automatically prints the received fax from
memory.
Receiving Faxes in Memory When a Problem
Occurs
If the FAX encounters a problem when it is receiving a fax, it automatically stores the
unprinted pages of the fax in memory. It then displays REC’D IN MEMORY as well
as one or more messages in the LCD. For an explanation of the message(s) and details
on the action to take, see p. 13ꢀ8.
•
•
•
•
The FAX’s memory can store up to approximately 448 pages * (FAXꢀL295) /
350 pages * (FAXꢀL220).
You can set the unit so that it does not store faxes in memory if a problem occurs
during reception ( MEMORY RX, p. 14ꢀ7).
Once the problem is solved and the unit prints the received fax, it will delete the fax
from memory.
If the unit’s memory becomes full while receiving a fax in memory, you will not be
able to receive the remaining pages. Contact the other party and ask them to resend the
remainder of the fax.
8ꢀ10
Receiving Faxes
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Cancelling Receiving
Follow this procedure if you want to stop receiving a fax before reception is
completed:
1
2
Press Stop.
CANCEL? YES #NO
YES=( ) NO=(#)
•
The FAX asks you to confirm that you
want to cancel receiving.
Press to cancel receiving.
TX/RX CANCELLED
F
•
•
Receiving is not cancelled until you
press
If you change your mind and want to
continue receiving, press #.
Ex:
.
v
TX/RX NO.
5003
e
*
Based on Canon FAX Standard Chart No. 1, standard mode.
Chapter 8
Receiving Faxes
8ꢀ11
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8ꢀ12
Receiving Faxes
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❏
❏
Special Dialling..........................................................................................
9ꢀ2
9ꢀ2
9ꢀ3
9ꢀ3
•
•
•
Entering Pauses in a Fax/Telephone Number........................................
Switching Temporarily to Tone Dialling...............................................
Dialling Through a Switchboard ...........................................................
9ꢀ8
•
•
•
•
Deleting a Document Stored in Memory...............................................
❏
Polling........................................................................................................
9ꢀ9
9ꢀ9
9ꢀ9
9ꢀ9
•
•
What is Polling?.....................................................................................
Polling Receiving...................................................................................
Polling Another Fax Machine.............................................................
e
u
Cancelling Polling Receiving ............................................................. 9ꢀ11
Polling Sending...................................................................................... 9ꢀ11
Setting Up the Polling Box ................................................................. 9ꢀ11
Scanning a Document into the Polling Box........................................ 9ꢀ14
Changing or Deleting the Polling Box Settings.................................. 9ꢀ14
•
❏
❏
Restricting Use of Your FAX .................................................................... 9ꢀ16
•
•
Enabling Restriction of Your FAX........................................................ 9ꢀ16
Cancelling Restriction of Your FAX..................................................... 9ꢀ17
Restricting Reception................................................................................. 9ꢀ19
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9ꢀ1
Special Dialling
Entering Pauses in a Fax/Telephone Number
You may need to enter pauses in a fax/telephone number in the following situations:
–
When you dial or register an overseas number. The length and position of the
pause depends on the telephone system of your country.
–
When your FAX is connected to a switchboard. For details, see p. 3ꢀ9.
Follow this procedure to enter pauses during regular dialling or when registering a
number for speed dialling:
1
When you come to the step that requires you
to enter the fax/telephone number, use the
numeric buttons to enter the number up to
where a pause is necessary.
Ex:
TEL=
TEL=
00
•
If you enter the wrong number, press C,
then enter the correct number.
2
Press Redial/Pause to enter a pause.
Ex:
00P
•
A pause entered within a number (P) is
two seconds* long.
•
For a longer pause, press Redial/Pause
again for another twoꢀsecond* pause.
Alternatively, you can change the length
of the pause ( MID PAUSE SET
,
p. 14ꢀ6).
3
4
5
Continue entering the rest of the fax/
telephone number with the numeric buttons.
Ex:
Ex:
TEL=
TEL=
00p811234
•
If you enter the wrong number, press C
and start again from step 1.
To enter a pause at the end of the number,
press Redial/Pause.
00p811234P
•
A pause at the end of a number (P) is
fixed to ten seconds.
Continue with the operation you are
performing.
*
The duration of a pause varies depending on the country.
9ꢀ2
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Chapter 9
Switching Temporarily to Tone Dialling
Many information services for banks, airline reservations, hotel reservations, etc.,
require tone dialling for their services. If your FAX is set for pulse dialling
(
p. 3ꢀ8), follow this procedure to set the unit temporarily for tone dialling:
To talk to the other party, you will need to connect the optional handset or a telephone to
your FAX ( p. 2ꢀ5).
1
2
Press Hook.
You can also lift the handset instead of
pressing Hook.
TEL=
TEL=
•
Use the numeric buttons to dial the telephone
number of the information service.
Ex:
Ex:
7654321
•
The FAX connects using the pulses
required by your telephone line.
e
u
3
When the recorded message of the
information service answers, press T( ) to
switch to tone dialling.
TEL=
7654321T
•
•
When T( ) is pressed, T is displayed in
the LCD.
If you pressed Hook in step 1, you can
pick up the handset if you need to talk to
the other party.
4
5
Use the numeric buttons to enter the numbers
requested by the information service.
Ex:
TEL= 7654321T 34
•
Numbers entered after pressing T(
)
will be dialled using tone dialling.
When you have finished, press Hook to
disconnect the call.
•
•
If you used the handset, hang up to
disconnect the call.
Tone dialling is cancelled when you
disconnect the call.
Dialling Through a Switchboard
For details on dialling through a switchboard, see p. 3ꢀ9.
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9ꢀ3
Documents Stored in Memory
This section describes how to perform different operations with documents stored in
memory. You will find instructions for printing a list of documents in memory, as
well as procedures for printing, sending, and deleting documents stored in memory.
Printing a List of Documents Stored in Memory
The FAX can print a list of documents stored in memory, along with the transaction
number (TX/RX NO.) of each document. Once you know the transaction number of
a document in memory, you can print it, send it, or delete it. These procedures are
described on the following pages.
Follow this procedure to print a list of documents stored in memory:
1
2
Press Function.
Press Memory Reference.
DOC. MEMORY LIST
PRINTING REPORT
3
Press OK.
•
The FAX prints the DOC. MEMORY
LIST.
27/12 2002 21:53 FAX 123 4567
CANON
001
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
DOC. MEMORY LIST
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
TX/RX NO
MODE
CONNECTION TEL/ID
PGS.
SET TIME
ST. TIME
0046
0047
TRANSMIT
B’CAST
[
[
[
[
[
[
[
01] Canon TOKYO
01] Canon CANADA
02] Canon FRANCE
04] Canon ITALIA
03] Canon U.S.A.
05] Canon OPTICS
03] Canon GROUP 2
3
1
27/12 21:24
27/12 21:36
0048
DEL SQ BDCST
1
27/12 21:39
23:00
23:00
23:00
0049
0050
DELAYED TX
B’CAST
2
1
27/12 21:45
27/12 21:49
9ꢀ4
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Chapter 9
Printing a Document Stored in Memory
Follow this procedure to print a document stored in memory:
When you print a document stored in memory using the following procedure, the print is
reduced to 90% of the original.
1
2
Press Function.
Press Memory Reference.
DOC. MEMORY LIST
PRINT DOCUMENT
3
4
5
Use
or
to select PRINT DOCUMENT.
Press OK.
Ex:
Ex:
TX/RX NO.
0_001
e
u
Use
TX/RX NO.) of the document you want to
print.
or
to select the transaction number
TX/RX NO. #0_003
(
•
•
If you are unsure of the transaction
number (TX/RX NO.), print the DOC.
MEMORY LIST ( p. 9ꢀ4).
A “
#” before the transaction number
(
TX/RX NO.) indicates that that
document is being sent at that moment
and can therefore not be selected.
•
Use
or to display details of the
transaction (e.g. destination).
6
Press OK.
1ST PG ONLY?
YES=( ) NO=(#)
7
8
Press to print the first page only, or press
to print all pages of the document.
#
•
The FAX prints the document.
To continue printing other documents in
memory, repeat the procedure from step 5.
ꢀorꢀ
Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
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9ꢀ5
Sending a Document Stored in Memory
Follow this procedure to send a document received in memory:
1
2
Press Function.
Press Memory Reference.
DOC. MEMORY LIST
RESEND DOCUMENT
3
4
5
Use
or
to select RESEND DOCUMENT.
Press OK.
Ex:
Ex:
TX/RX NO.
0_001
Use
TX/RX NO.) of the document you want to
send.
or
to select the transaction number
TX/RX NO. #5_003
(
•
•
If you are unsure of the transaction
number (TX/RX NO.), print the DOC.
MEMORY LIST ( p. 9ꢀ4).
A “
#” before the transaction number
(
TX/RX NO.) indicates that that
document is being sent or printed at that
moment, and can therefore not be
selected.
•
Use
or
to display details of the
transaction (e.g. destination).
6
7
Press OK.
SELECT LOCATIONS
TEL=
Enter up to 116 fax numbers you want to send
to using any of the following methods:
❏
Oneꢀtouch speed dialling:
Press the oneꢀtouch speed dialling
button(s) you want.
Ex:
TEL=905 795 1111
❏
Coded speed dialling:
Ex:
Ex:
Press Coded Dial, then use the numeric
buttons to enter the twoꢀdigit code you
want. Repeat for other codes.
01
TEL=03 3758 2111
•
Be sure to press Coded Dial before
each code.
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Chapter 9
❏
Regular dialling:
Use the numeric buttons to enter the fax
number you want, then press OK.
Ex:
TEL=
2 887 0166
•
You can only enter one fax number this
way.
•
•
If you enter a wrong destination, press C, then enter the correct destination.
To review the destinations entered, use
or
to scroll through the numbers.
8
Press OK to begin sending.
•
To cancel sending once dialling has
started, press Stop then . Sending to all
the destinations you specified in step 7
will be cancelled. (You cannot cancel
only one destination.)
e
u
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Deleting a Document Stored in Memory
Follow this procedure to delete a document stored in memory:
1
2
Press Function.
Press Memory Reference.
DOC. MEMORY LIST
DELETE DOCUMENT
3
4
5
Use
or
to select DELETE DOCUMENT.
Press OK.
Ex:
Ex:
TX/RX NO.
0_001
Use
TX/RX NO.) of the document you want to
delete.
or
to select the transaction number
TX/RX NO. #0_003
(
•
•
If you are unsure of the transaction
number (TX/RX NO.), print the DOC.
MEMORY LIST ( p. 9ꢀ4).
A “
#” before the transaction number
(
TX/RX NO.) indicates that that
document is being sent at that moment. If
you want to delete a document being
sent, follow the instructions in the LCD.
•
Use
or
to display details of the
transaction (e.g. destination).
6
Press OK.
If you are deleting a document stored in
OK TO DELETE
•
the polling box ( p. 9ꢀ11), enter the
password that restricts access to the
polling box settings, then press OK.
YES=( ) NO=(#)
7
8
Press to delete the document.
ERASING END
•
If you change your mind and want to
keep the document in memory, press
#.
To continue deleting other documents in
memory, repeat the procedure from step 5.
ꢀorꢀ
Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
9ꢀ8
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Chapter 9
Polling
What is Polling?
In normal faxing, a fax machine sends a document to another fax machine. With
polling, a fax machine calls another fax machine and requests that a document be sent
to it; in other words, it “polls” that fax machine.
Your FAX has the capability of functioning in both roles; it can poll another fax
machine to retrieve a document from it (polling receiving), or it can hold a document
in its polling box so that other fax machines can poll your FAX and retrieve your
document (polling sending).
Polling Receiving
In polling receiving, your FAX calls another fax machine and requests it sends the
document it is holding.
e
u
You may find polling receiving convenient in the following situations:
–
–
–
When you want to retrieve a document from an establishment, such as bank or
information service.
When you want to retrieve a document from another fax machine at your
convenience.
When you want to bear the transmission cost of receiving a document.
Polling Another Fax Machine
Before polling another fax machine, be sure to read the following:
•
•
The FAX can only poll fax machines that support polling.
The document you want to retrieve must be ready to be polled on the other
party’s fax machine. If necessary, call the other party to check.
Call the other party and check if you require a subaddress and/or password to
retrieve the document from their fax machine. If you do, take note of them and
register them together with the fax number for speed dialling ( Chapter 6).
You can only poll with a subaddress/password by using speed dialling. If you do
not require a subaddress/password, you can retrieve the document without
having to enter these numbers.
•
•
If the other party is using a Canon fax machine and their unit does not support
subaddress/password transactions, ask them to set the polling ID on their fax
machine to 255 or 11111111 binary.
•
•
You can poll several fax machines in one operation. Each polling operation can
retrieve documents from as many as 116 fax numbers.
The subaddress/password must be an ITUꢀT standard subaddress/password.
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9ꢀ9
Follow this procedure to poll one or several fax machine(s):
1
2
Press Function.
Press Polling.
POLLING TX
POLLING RX
3
Use
or
to select POLLING RX.
4
5
Press OK.
Enter up to 116 fax numbers you want to poll
using any of the following methods:
❏
Oneꢀtouch speed dialling:
Press the oneꢀtouch speed dialling
button(s) you want.
Ex:
TEL=905 795 1111
❏
Coded speed dialling:
Ex:
Ex:
Press Coded Dial, then use the numeric
buttons to enter the twoꢀdigit code you
want. Repeat for other codes.
01
TEL=03 3758 2111
•
Be sure to press Coded Dial before
each code.
❏
❏
Regular dialling:
Use the numeric buttons to enter the fax
number you want, then press OK.
Ex:
TEL=
2 887 0166
•
You can only enter one fax number
this way.
Dialling with the directory
Look up the other party’s name.
•
•
If you enter a wrong destination, press C, then enter the correct destination.
You cannot enter a subaddress/password with regular dialling. If you need to enter a
subaddress/password for polling, register them together with the fax number for speed
dialling ( Chapter 6).
•
To review the destinations entered, use
or
to scroll through the numbers.
6
Press Start/Copy to begin polling the fax
machine(s).
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Chapter 9
Cancelling Polling Receiving
To cancel polling receiving, follow the same procedure as for cancelling receiving
(
p. 8ꢀ11).
Polling Sending
In polling sending, your FAX holds a document in its polling box so that other fax
machines can retrieve it.
You may find polling sending convenient in the following situations:
–
–
–
A company department might store a document in the FAX so that other
departments can retrieve it if they require that document.
When you want the other party to retrieve a document from your FAX at their
convenience.
When you want the other party to bear the transmission cost of receiving a
document from your FAX.
Setting Up the Polling Box
e
This section explains how to set up the FAX’s polling box so that you can scan a
document into it for other fax machines to retrieve it.
u
Before setting up the polling box, be sure to read the following:
•
You can set an ITUꢀT standard password for the polling box to restrict being
polled only by fax machines that have this exact password (see the instructions
that follow). Make sure you contact the other party to inform them of your
password. Do not set a password if the other party’s fax machine does not
support password transactions.
•
Your FAX can be set to hold the document in its polling box until it is polled by
one fax machine, or it can be set to continue to hold it so that several fax
machines can retrieve the document (see below for details).
Follow this procedure to set up the polling box:
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
USER SETTINGS
POLLING BOX
3
4
Press OK.
Use
or
to select POLLING BOX.
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9ꢀ11
5
Press OK three times.
SETUP FILE
FILE NAME
_
:A
6
7
Use the numeric buttons to enter a name for
the polling box (max. 24 characters, including
spaces).
Ex:
Canon Dpt. 1_ :1
•
If you are unsure how to enter characters,
see p. 3ꢀ2.
Press OK twice.
DATA ENTRY OK
PASSWORD
PASSWORD
PASSWORD
_
8
9
Use the numeric buttons to enter a fourꢀdigit
password.
Ex:
1_234
•
This password prevents unauthorised
access to the polling box settings. You
will need to enter this password
whenever you want to change or delete
the polling box settings. If you do not
want to enter a password, ignore this step.
Press OK twice.
TX PASSWORD
10 Use the numeric buttons to enter a password
Ex:
#123456
(max. 20 digits, including , #, and spaces).
•
The fax machine(s) that will be polling
your FAX must have this password
registered to be able to retrieve the
document.
•
If you do not want to register a password,
ignore this step.
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Chapter 9
11 Press OK twice.
ERASE AFTER TX
Ex:
ON
12 Use
or
to select if the document
remains in the FAX’s memory after it is
polled.
•
You can select from the following:
–
ON
The document in the polling box is
deleted after it is retrieved by one fax
machine.
–
OFF
The document in the polling box
remains in the polling box so that it
can be retrieved by an unlimited
number of fax machines.
e
13 Press OK.
r
CHANGE DATA
14 Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
Once you have set up the polling box, you are ready to scan into it the document you
want other fax machines to retrieve.
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Scanning a Document into the Polling Box
Follow this procedure to store a document in the polling box so that other fax
machines can retrieve it:
You need to set up the polling box before you can scan a document into the polling box
(
p. 9ꢀ11).
1
Load the document, face down in the ADF
Ex:
MEMORY USED 0%
(
p. 4ꢀ3).
(Currently used memory)
•
To adjust the resolution and contrast, see
pp. 7ꢀ2, 7ꢀ3.
DOCUMENT READY
•
You may be unable to scan if the memory
used (shown in the LCD) is close to
100%. To free up space in the FAX’s
memory: print, send, or delete any
documents you no longer need to be
stored in memory ( p. 9ꢀ4).
(Standby to scan)
2
3
Press Function.
Press Polling.
POLLING TX
4
Press OK.
•
The FAX scans the document into the
polling box.
When another fax machine polls your FAX, the following conditions apply:
•
If you registered a password for the polling box, the other party’s fax machine
must request the document with this exact same password.
If you have not registered a password for the polling box, but the other fax
machine requests the document from your FAX with a password, the document
cannot be retrieved.
•
Changing or Deleting the Polling Box Settings
Follow this procedure to change or delete the polling box settings:
You will be unable to delete the polling box settings if you have scanned a document into
the polling box (see above). Delete the document from memory first before following the
procedure below ( p. 9ꢀ8).
1
Press Function.
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2
3
4
5
6
Press Data Registration.
Press OK.
DATA REGSTRATION
USER SETTINGS
POLLING BOX
Use
or
to select POLLING BOX.
Press OK.
SETUP FILE
Use
•
or
to select the setting you want.
You can select from the following:
– CHANGE DATA
Select this setting if you want to
change the polling box settings.
– DELETE FILE
Select this setting if you want to
delete the polling box settings.
e
u
■
If you selected CHANGE DATAin step 6:
7
Press OK.
FILE NAME
•
If you registered a password to prevent
unauthorised access to the polling box
settings, use the numeric buttons to enter
it, then press OK.
8
9
Press OK.
Ex:
C_anon Dpt. 1 :A
To change the polling box settings, follow the
procedure from step 6 on p. 9ꢀ12.
■
If you selected DELETE FILEin step 6:
7
Press OK.
FILE DELETED
•
If you registered a password to prevent
unauthorised access to the polling box
settings, use the numeric buttons to enter
it, then press OK.
SYSTEM SETTINGS
•
The polling box settings are deleted.
8
Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
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9ꢀ15
Restricting Use of Your FAX
By enabling this feature, you can prevent unauthorised use of your FAX to make calls
and send faxes.
Enabling Restriction of Your FAX
Follow this procedure to enable restriction of your FAX:
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
USER SETTINGS
3
4
5
Press OK.
Use
or
to select SYSTEM SETTINGS.
SYSTEM SETTINGS
Press OK three times.
UN/LOCK PHONE
LOCK PHONE
Ex:
OFF
6
7
Use
or
to select ON.
ON
Press OK twice.
PASSWORD
Ex:
Ex:
PASSWORD _
8
9
Use the numeric buttons to enter a fourꢀdigit
password.
PASSWORD
1_234
•
This password prevents unauthorised
access to the LOCK PHONEsetting that
enables or disables restriction of your
FAX. If you do not want to enter a
password, ignore this step.
Press OK.
RX RESTRICTION
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Chapter 9
10 Press Stop to return to standby mode.
Ex:
15:00
FaxOnly
Restriction of your FAX is now enabled. No one can make calls or send faxes. (This
setting does not restrict incoming calls or faxes.)
Cancelling Restriction of Your FAX
Follow this procedure to cancel restriction of your FAX:
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
USER SETTINGS
3
4
5
Press OK.
e
u
Use
or
to select SYSTEM SETTINGS.
SYSTEM SETTINGS
Press OK twice.
UN/LOCK PHONE
PASSWORD _
6
Use the numeric buttons to enter the fourꢀdigit
password you registered when you enabled
restriction.
PASSWORD
•
If you did not register a password, ignore
this step.
7
8
Press OK twice.
LOCK PHONE
Ex:
ON
Use
or
to select OFF.
OFF
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9ꢀ17
9
Press OK.
PASSWORD
15:00
10 Press Stop to return to standby mode.
Ex:
FaxOnly
Restriction of your FAX is now disabled. Anyone can make calls or send faxes.
9ꢀ18
Special Features
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Chapter 9
Restricting Reception
By enabling this feature, you can restrict reception of faxes to only the numbers
registered for speed dialling on your FAX. This feature is useful to prevent reception
of unsolicited faxes (e.g. junk mail).
Follow this procedure to enable or disable receiving restriction:
1
2
Press Function.
Press Data Registration.
DATA REGSTRATION
USER SETTINGS
SYSTEM SETTINGS
UN/LOCK PHONE
RX RESTRICTION
3
4
5
6
7
8
Press OK.
Use
Press OK.
Use or
or
to select SYSTEM SETTINGS.
e
u
to select RX RESTRICTION
.
Press OK.
Ex:
OFF
Use
•
or
to select the setting you want.
You can select from the following:
–
–
ON(Enable restriction)
OFF(Disable restriction)
■
If you selected ONin step 8:
9
Press OK twice.
RX CONDITION
Ex:
REGSTERED SENDER
10 Use
or
to select the restriction type
setting you want.
•
You can select from the following:
– REGSTERED SENDER
To allow reception from the
numbers registered for speed
dialling.
– WITH SENDER INFO
To allow reception only when the
caller gives its telephone number.
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9ꢀ19
11 Press OK.
DATE SETUP
15:00
12 Press Stop to return to standby mode.
Ex:
FaxOnly
■
If you selected OFFin step 8:
9
Press OK.
DATE SETUP
15:00
10 Press Stop to return to standby mode.
Ex:
FaxOnly
9ꢀ20
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Chapter 9
Chapter 10
Copying
❏
❏
❏
Documents You Can Copy ........................................................................ 10ꢀ2
Making Copies........................................................................................... 10ꢀ2
Making a Quick Single Copy..................................................................... 10ꢀ3
Chapter 10
Copying
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10ꢀ1
Documents You Can Copy
For information on the types of documents you can copy, their requirements, and
details on loading documents, see Chapter 4.
Making Copies
Follow this procedure to make copies:
1
2
Adjust the paper delivery selector if necessary
p. 5ꢀ4).
(
Load the document, face down in the ADF
Ex:
MEMORY USED 0%
(
p. 4ꢀ3).
(Currently used memory)
•
To adjust the contrast, see p. 7ꢀ3.
DOCUMENT READY
(Standby to scan)
3
4
Press Start/Copy.
COPY
100% 01
Press Resolution to select the resolution
setting you want.
Ex:
PHOTO
•
You can select from the following:
– TEXT
Suitable for most text documents.
– PHOTO
Suitable for documents that contain
photographs.
5
To make a reduced copy of your document,
use or to select the reduction
percentage you want.
Ex:
COPY
80% 01
•
You can select from the following:
–
–
–
–
70%
80%
90%
100%
10ꢀ2
Copying
Chapter 10
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6
If you want to make multiple copies, use the
numeric buttons to enter the number of
copies.
Ex:
COPY
80% 05
•
You can make up to 99 copies.
The FAX copies at 400 × 300 dpi for single copies, and at 200 × 300 dpi for multiple
copies. For best quality output, make one copy at a time.
7
Press Start/Copy to begin copying.
COPYING
•
To cancel copying, press Stop. You may
then need to open the operation panel to
remove the document from the ADF
(
p. 13ꢀ2).
You will be unable to make multiple copies if MEMORY FULL appears in the LCD. Print,
send, or delete any documents stored in memory to free up space in the FAX’s memory
(
p. 9ꢀ4), then start again. Also, if you are copying multiple pages with many graphics,
separate the pages into smaller stacks or make the desired number of copies one at a time
as needed.
Making a Quick Single Copy
Follow this procedure if you want to make a quick single copy of a document without
adjusting the resolution, contrast, or size:
1
Load the document, face down in the ADF
p. 4ꢀ3).
Ex:
MEMORY USED 0%
(
(Currently used memory)
DOCUMENT READY
(Standby to scan)
2
Press Start/Copy twice to begin copying.
COPY
100% 01
•
To cancel copying, press Stop. You may
then need to open the operation panel to
remove the document from the ADF
COPYING
(
p. 13ꢀ2).
Chapter 10
Copying
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10ꢀ3
10ꢀ4
Copying
Chapter 10
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Chapter 11
Reports and Lists
❏
❏
❏
Summary of Reports and Lists................................................................... 11ꢀ2
ACTIVITY REPORT ................................................................................ 11ꢀ3
TX (Transmission) REPORT..................................................................... 11ꢀ4
•
MULTI TX/RX (Transaction) REPORT............................................... 11ꢀ5
❏
RX (Reception) REPORT.......................................................................... 11ꢀ5
Chapter 11
Reports and Lists
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11ꢀ1
Summary of Reports and Lists
The table below shows the lists and reports that can be printed from your FAX. Refer
to the pages indicated for more details.
Report or List
Description
Details
USER’S DATA LIST
Lists the current settings of your FAX and the registered p. 14ꢀ2
sender information.
ACTIVITY REPORT
Shows recent facsimile transactions performed by your
FAX.
p. 11ꢀ3
p. 14ꢀ5
You can enable or disable automatic printing of this
report after every 20 transactions. You can also manually
set the FAX to print it.
TX (Transmission) REPORT
Prints after transmission of a document.
p. 11ꢀ4
You can enable or disable this feature, or set the FAX to p. 14ꢀ5
print a report only when an error occurs.
You can also set the FAX to print the first page of the
document under the report to remind you of the contents
of the document.
RX (Reception) REPORT
Prints after reception of a document. You can enable or
p. 11ꢀ5
disable this feature, or set the FAX to print a report only p. 14ꢀ5
when an error occurs.
MULTI TX/RX (Transaction) REPORT Prints after sending the same document to several fax
p. 11ꢀ5
numbers, or after polling multiple fax numbers in one
operation.
DOC. MEMORY LIST
Lists the documents currently stored in the FAX’s
memory.
p. 9ꢀ4
MEMORY CLEAR REPORT
Prints automatically when power is restored to the FAX p. 13ꢀ22
after a power cut. Lists the documents deleted from
memory.
1ꢀTOUCH SPD DIAL LIST 1
1ꢀTOUCH SPD DIAL LIST 2
Lists the numbers and names registered under oneꢀtouch p. 6ꢀ18
speed dialling buttons.
CODED SPEED DIAL LIST 1
CODED SPEED DIAL LIST 2
Lists the numbers and names registered under coded
speed dialling codes.
p. 6ꢀ19
GROUP DIAL LIST
Lists groups registered under oneꢀtouch speed dialling
buttons and coded speed dialling codes.
p. 6ꢀ20
11ꢀ2
Reports and Lists
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Chapter 11
ACTIVITY REPORT
The FAX is factoryꢀset to automatically print an ACTIVITY REPORT after every 20
transactions. If you want to print an ACTIVITY REPORT before it is automatically
printed, follow this procedure:
1
2
Press Function.
Press Report.
ACTIVITY REPORT
PRINTING REPORT
3
Press OK.
•
The FAX prints an ACTIVITY
REPORT.
Transactions in an ACTIVITY REPORT are listed chronologically.
27/12 2002 15:00 FAX 123 4567
CANON
001
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
ACTIVITY REPORT
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
NO.
MODE
PGS. RESULT
CONNECTION ID
CONNECTION TEL
ST. TIME
* 27/12 13:43
* 27/12 13:45
905 795 1111 Canon CANADA
905 795 1111 Canon CANADA
5001 AUTO RX
0001 POLLING RX
ECM
ECM
1
0
OK 00'33
OK 00'00
0 STOP
* 27/12 13:51
* 27/12 13:53
* 27/12 14:10
* 27/12 14:16
* 27/12 14:27
27/12 14:30
27/12 14:31
27/12 14:57
03 3758 2111 Canon TOKYO
2 887 0166 Canon AUSTRALIA
905 795 1111 Canon CANADA
2 887 0166 Canon AUSTRALIA
20 545 8545 Canon EUROPA
20 545 8545 Canon EUROPA
03 3758 2111 Canon TOKYO
2 887 0166 Canon AUSTRALIA
0002 B'CAST
0002 B'CAST
5002 AUTO RX
5003 AUTO RX
0003 DELAYED TX
0004 DEL SQ BDCST ECM
0004 DEL SQ BDCST ECM
0005 TRANSMIT
0006 TRANSMIT
ECM
ECM
ECM
ECM
ECM
3
3
1
4
1
1
1
3
OK 01'18
OK 01'18
OK 00'18
OK 03'59
OK 01'20
OK 00'36
OK 00'36
OK 01'25
0 STOP
ECM
27/12 14:59
1 432 2060 CANON OPTICS
0
OK 00'01
0
#018
TRANSACTION (TX/RX) NUMBER
INDICATES AN
TRANSACTION MODE
ENTRY THAT HAS
APPEARED ON A
PREVIOUS REPORT.
ERROR CORRECTION MODE TRANSACTION
ERROR PAGE
ERROR CODE (
p. 13-8)
Stop PRESSED DURING TRANSACTION
TRANSACTION DURATION
•
•
If you prefer the FAX not to print an ACTIVITY REPORT after every 20 transactions,
disable the ACTIVITY REPORT setting ( p. 14ꢀ5).
Please note that only one transaction number (TX/RX NO.) is assigned when you send
a document to several fax numbers in one operation.
Chapter 11
Reports and Lists
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11ꢀ3
TX (Transmission) REPORT
The FAX is factoryꢀset to print a TX (transmission) REPORT only when an error
occurs during sending. To change this setting, see TX REPORT, p. 14ꢀ5.
If you set the FAX to print a report, a TX REPORT or an ERROR TX REPORT
similar to the ones below, will be printed depending on the setting you select.
27/12 2002 14:52 FAX 123 4567
CANON
001
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
TX REPORT
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
SUBADDRESS
0003
1 432 2060
27/12 2002 14:59 FAX 123 4567
CANON
001
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
ERROR TX REPORT
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
TX FUNCTION WAS NOT COMPLETED
TX/RX NO
0004
CONNECTION TEL
SUBADDRESS
CONNECTION ID
ST.TIME
USAGE T
PGS. SENT
RESULT
20 545 8545
Canon EUROPA
27/12 14:59
00’18
1
NG
THE SLEREXE COMPANY LIMITED
SAPORS LANE·BOOLE·DORSET·BH25 8ER
TELEPHONE BOOLE (945 13) 51617 – FAX 123456
Our Ref. 350/PJC/EAC
27 December, 2002
Dr. P. N. Cundall,
Mining Surveys Ltd.,
Holroyd Road,
Reading
Berks.
OK: TRANSMISSION SUCCESSFUL
NG: SOME OR NO PAGES SENT
NUMBER OF PAGES SENT
TRANSMISSION DURATION
IF YOU ENABLE THE PRINT WITH IMAGE
SETTING ( p. 14-5), THE FIRST PAGE OF
THE FAX WILL PRINT ON THE REPORT TO
REMIND YOU OF THE CONTENTS OF THE FAX.
TRANSMISSION TIME
11ꢀ4
Reports and Lists
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Chapter 11
MULTI TX/RX (Transaction) REPORT
A MULTI TX/RX (transaction) REPORT similar to the one below, is printed when
you send the same document to several fax numbers, or when you poll multiple fax
numbers in one operation.
27/12 2002 17:23 FAX 123 4567
CANON
001
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
MULTI TX/RX REPORT
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
TX/RX NO
0054
1
PGS.
TX/RX INCOMPLETE
TRANSACTION OK
______
[
[
[
01] 905 795 1111
01] 03 3758 2111
02] 1 49 39 25 25
Canon CANADA
Canon TOKYO
Canon FRANCE
ERROR INFORMATION
______
RX (Reception) REPORT
The FAX is factoryꢀset not to print an RX (reception) REPORT even if an error
occurs during reception. To change this setting, see RX REPORT, p. 14ꢀ5.
If you set the FAX to print a report, an RX REPORT similar to the one below, will
be printed.
27/12 2002 15:02 FAX 123 4567
CANON
001
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
RX REPORT
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
RECEPTION OK
TX/RX NO
5004
CONNECTION TEL
SUBADDRESS
CONNECTION ID
ST.TIME
USAGE T
PGS.
905 795 1111
Canon CANADA
27/12 14:59
01’59
4
RESULT
OK
OK: TRANSMISSION SUCCESFUL
NG: SOME OR NO PAGES RECEIVED
NUMBER OF PAGES RECEIVED
RECEPTION DURATION
RECEPTION TIME
Chapter 11
Reports and Lists
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11ꢀ5
11ꢀ6
Reports and Lists
Chapter 11
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Chapter 12
Maintenance
❏
❏
Periodic Cleaning....................................................................................... 12ꢀ2
•
•
•
Cleaning the FAX’s Exterior................................................................. 12ꢀ2
Cleaning the FAX’s Interior .................................................................. 12ꢀ3
Cleaning the Scanner Components........................................................ 12ꢀ4
Replacing the Toner Cartridge................................................................... 12ꢀ6
Chapter 12
Maintenance
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12ꢀ1
Periodic Cleaning
This section describes the necessary cleaning procedures for your FAX. Please note
the following before cleaning your unit:
•
Be sure to disconnect the power cord before cleaning the FAX. Since documents
in memory are erased when the power is disconnected, print or send any
documents stored in memory before disconnecting the power cord ( p. 9ꢀ4).
Do not use tissue paper, paper towels, or similar materials for cleaning; they can
stick to the components or generate static charges.
•
Never use volatile liquids such as thinners, benzene, acetone, or any other chemical
cleaner to clean the interior of the FAX; these can damage the unit’s components.
Cleaning the FAX’s Exterior
Follow this procedure to clean the FAX’s outer casing:
1
2
Disconnect the power cord from the FAX.
Wipe the FAX’s exterior with a clean, soft,
lintꢀfree cloth moistened with water or diluted
dishwashing detergent solution.
3
When you finished, reconnect the power cord.
12ꢀ2
Maintenance
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Cleaning the FAX’s Interior
To prevent toner powder and paper dust from accumulating inside the FAX and
affecting print quality, clean the unit’s print area periodically.
Follow this procedure to clean inside the FAX:
1
2
Disconnect the power cord from the
FAX.
Lift the latch and open the front cover.
Do not open the front cover without
lifting the latch since this may
damage your unit.
3
4
Hold the toner cartridge by its handle
and remove it from the FAX.
•
To avoid exposing the toner
cartridge to light, place it in its
protective bag or wrap it in a thick
cloth.
HANDLE
Use a clean, soft, dry, lintꢀfree cloth to
remove any toner or paper debris from
the unit’s interior (shaded area in the
illustration).
• The fixing assembly becomes
extremely hot when the unit is in
use. Be very careful not to touch it
so as to avoid injury.
• Be careful not to touch the black
transfer charging roller since this
adversely affects print quality.
DO NOT TOUCH THE
FIXING ASSEMBLY
DO NOT TOUCH THE BLACK
TRANSFER CHARGING ROLLER
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Maintenance
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12ꢀ3
5
6
7
When you are finished, reinsert the
toner cartridge. Hold the toner cartridge
by its handle and insert it into the FAX
as far as it will go, making sure that its
tabs are aligned with the rails inside the
unit.
•
Always hold the toner cartridge by
its handle.
Use both hands to close the front cover.
Reconnect the power cord.
Cleaning the Scanner Components
Follow this procedure to periodically check and clean the scanner components:
1
2
Disconnect the power cord from the
FAX.
Use both hands to gently open the
operation panel.
•
It only opens partially.
3
While holding the operation panel
open, clean these components:
❏
❏
Separation guide and separation
roller:
Wipe with a clean, soft, dry, lintꢀ
free cloth.
White sheet and scanning glass:
Wipe with a clean, soft, lintꢀfree
cloth moistened with water, then
wipe with a clean, soft, dry, lintꢀ
free cloth.
SEPARATION
ROLLER
SCANNING GLASS
WHITE SHEET
SEPARATION GUIDE
12ꢀ4
Maintenance
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Chapter 12
•
If the scanner components are dirty, the documents you send or copy
will also be dirty.
•
•
Be sure to use a soft cloth to avoid scratching the components.
Do not use tissue paper, paper towels, or similar materials for
cleaning; they can stick to the components or generate static charges.
4
5
Clean the underside of the operation
panel (shaded area in the illustration).
•
Dirt and dust particles that collect
on the underside of the operation
panel affect the quality of the
documents you copy or send.
Use a clean, soft, dry, lintꢀfree cloth to
wipe any paper dust from the areas
surrounding the separation roller
(shaded area in the the illustration).
SEPARATION
ROLLER
6
7
When you are finished, close the
operation panel by pressing it down
from the centre.
•
Be sure to close the operation
panel until it locks into place, or
the unit will not function properly.
Reconnect the power cord.
Chapter 12
Maintenance
12ꢀ5
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Replacing the Toner Cartridge
The only component of your FAX you will need to replace is the FXꢀ3 toner
cartridge. Although Canon manufactures many different toner cartridges, the FXꢀ3
toner cartridge is the only one designed for use with your FAX. To purchase this toner
cartridge, contact your local authorised Canon dealer or the Canon help line.
When CHANGE CARTRIDGEappears in the LCD, you may need to replace the toner
cartridge. However, it may also indicate that the toner inside the toner cartridge is
simply unevenly distributed. Before replacing the toner cartridge, follow this
procedure to distribute the toner evenly:
1
2
Remove the toner cartridge from the
FAX ( steps 1 to 4, below).
Gently rock the toner cartridge from
side to side a few times to distribute the
toner evenly inside it.
•
Poor print quality may result if the
toner is unequally distributed.
3
Reinsert the toner cartridge into the
FAX ( steps 8 and 9, p. 12ꢀ8).
If after following the procedure above, CHANGE CARTRIDGEremains in the LCD or
print quality does not improve, follow this procedure to replace the toner cartridge:
1
Remove any documents and printouts
from the FAX.
2
3
Make sure the FAX is plugged in.
Lift the latch and open the front cover.
Do not open the front cover without
lifting the latch since this may
damage your unit.
12ꢀ6
Maintenance
Chapter 12
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4
Hold the toner cartridge by its handle
and remove it from the FAX.
•
Discard the old toner cartridge
immediately according to the local
laws and regulations for disposal
of consumables. To recycle your
used toner cartridge, simply follow
the instructions included with your
new FXꢀ3 toner cartridge.
HANDLE
5
6
Remove the new FXꢀ3 toner cartridge
from its protective bag.
•
Save the protective bag in case you
need to repack the toner cartridge
at a later date.
Gently rock the toner cartridge from
side to side a few times to distribute the
toner evenly inside it.
•
Poor print quality may result if the
toner is unequally distributed.
7
Place and support the toner cartridge on
a flat, clean surface, then gently pull on
the plastic tab to remove the plastic
seal.
•
Use a firm, even pull to avoid
breaking the seal.
SIDE VIEW
TOP VIEW
PULL WITHIN
THIS RANGE
PULL WITHIN
THIS RANGE
Chapter 12
Maintenance
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12ꢀ7
8
9
Hold the toner cartridge by its handle
and insert it into the FAX as far as it
will go, making sure that its tabs are
aligned with the rails inside the unit.
•
Always hold the toner cartridge by
its handle.
Use both hands to close the front cover.
12ꢀ8
Maintenance
Chapter 12
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❏
Clearing Jams............................................................................................. 13ꢀ2
•
•
Jams in the ADF .................................................................................... 13ꢀ2
Paper Jams ............................................................................................. 13ꢀ3
Jams Inside the Unit............................................................................ 13ꢀ3
❏
❏
❏
LCD Messages........................................................................................... 13ꢀ8
Paper Feeding Problems............................................................................. 13ꢀ13
Faxing Problems ........................................................................................ 13ꢀ13
•
•
Sending Problems .................................................................................. 13ꢀ13
Receiving Problems............................................................................... 13ꢀ15
❏
❏
❏
❏
❏
❏
Copying Problems...................................................................................... 13ꢀ17
Telephone Problems................................................................................... 13ꢀ18
Printing Problems....................................................................................... 13ꢀ18
General Problems....................................................................................... 13ꢀ20
If You Cannot Solve a Problem................................................................. 13ꢀ21
If a Power Cut Occurs................................................................................ 13ꢀ22
Chapter 13
Troubleshooting
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13ꢀ1
Clearing Jams
Jams in the ADF
When a document jams or misfeeds in the ADF, the LCD displays CHECK DOCUMENT.
Follow this procedure to clear the document jam:
You do not need to unplug the FAX when clearing document jams.
1
2
Press Stop.
Use both hands to gently open the
operation panel.
•
•
It only opens partially.
Do not try to pull the document out
without opening the operation
panel since you may tear or
smudge the document.
3
While holding the operation panel
open, remove the document.
•
•
Pull it gently in either direction.
If a multipage document is loaded,
remove the entire document from
the ADF.
If the paper does not pull out easily,
do not force it. Contact your local
authorised Canon dealer or the
Canon help line.
4
When you are finished, close the
operation panel by pressing it down
from the centre.
•
Be sure to close the operation
panel until it locks into place, or
the unit will not function properly.
13ꢀ2
Troubleshooting
Chapter 13
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Paper Jams
i
When paper jams in the FAX, the LCD displays CLEAR PAPER JAM. Try clearing the
o
jam by following the procedure in Jams in the Paper Delivery Slots below. If this
does not clear the jam, follow the procedure in Jams Inside the Unit.
l
o
Jams in the Paper Delivery Slots
T
Follow this procedure to clear a paper jam in the paper delivery slots:
You do not need to unplug the FAX when clearing paper jams.
1
2
Gently pull any jammed paper out of
the unit as shown.
Remove the paper stack from the multiꢀ
purpose tray and reload it ( p. 2ꢀ15).
If the paper jam occurred while a fax was being received into the FAX’s memory, that fax
will print automatically when the jam is cleared.
Jams Inside the Unit
Follow this procedure to clear a paper jam inside the unit:
You do not need to unplug the FAX when clearing paper jams.
1
Lift the latch and open the front cover.
Do not open the front cover without
lifting the latch since this may
damage your unit.
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13ꢀ3
2
3
Hold the toner cartridge by its handle
and remove it from the FAX.
•
To avoid exposing the toner
cartridge to light, place it in its
protective bag or wrap it in a thick
cloth.
HANDLE
Move the paper release lever back.
• The fixing assembly becomes
extremely hot when the unit is in
use. Be very careful not to touch it
so as to avoid injury.
• Be careful not to touch the
transfer charging roller since this
adversely affects print quality.
DO NOT TOUCH THE
FIXING ASSEMBLY
DO NOT TOUCH THE BLACK
TRANSFER CHARGING ROLLER
13ꢀ4
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Chapter 13
4
Locate the paper jam and clear it as
explained on the following pages.
i
o
l
o
T
1
MULTI-PURPOSE
TRAY AREA
2
FIXING ASSEMBLY AREA
1
Multiꢀpurpose tray area:
Hold the unit steady and carefully pull
the jammed paper straight out from the
unit.
•
Do this carefully to prevent tearing
the jammed paper. If you do tear it,
be sure to remove any torn pieces
from the unit since these will cause
paper to jam again.
•
The toner on the paper will not have
been fixed to the paper yet, so remove
the jammed paper carefully to avoid
soiling the inside of the unit. Loose
toner powder inside the unit may
adversely affect print quality.
•
Loose toner powder can soil any
surface; protect yourself and your
work area. Remove immediately any
toner powder from yourself or your
clothing with cold water.
Chapter 13
Troubleshooting
13ꢀ5
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2
Fixing assembly area:
Top edge of the jammed paper in the
fixing assembly:
Push the jammed paper back ~, then pull
it carefully towards you to remove it Ä.
The fixing assembly becomes
extremely hot when the unit is in
use. Be very careful not to touch it
so as to avoid injury.
2
1
DO NOT TOUCH THE
FIXING ASSEMBLY
Top edge of the jammed paper has
passed through the fixing assembly:
Pass the jammed paper under the roller.
Use both hands to carefully pull out the
jammed paper.
•
Do this carefully to prevent tearing
the jammed paper. If you do tear it,
be sure to remove any torn pieces
from the unit since these will cause
paper to jam again.
13ꢀ6
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Chapter 13
5
When you finished, reinsert the toner
cartridge. Hold the toner cartridge by
its handle and insert it into the FAX as
far as it will go, making sure that its
tabs are aligned with the rails inside the
unit.
i
o
l
o
•
Always hold the toner cartridge by
its handle.
T
6
7
Move the paper release lever forward.
Use both hands to close the front cover.
8
Reload paper in the multiꢀpurpose tray
(
p. 2ꢀ15).
If you are experiencing repeated paper jams, it may be due to the paper you are using:
–
–
–
Tap the paper on a flat surface before stacking it in the multiꢀpurpose tray.
Check that the paper you are using meets the requirements for your unit ( p. 5ꢀ2).
Make sure you have completely removed any scraps of paper from inside the FAX.
Not doing so will cause paper to jam again.
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13ꢀ7
LCD Messages
The following messages are displayed in the LCD when the FAX is performing a
task, or when it encounters an error. The error code appears in the ACTIVITY
REPORT ( p. 11ꢀ3).
Messsage
Error Code Cause
Action
AUTO REDIAL
—
The unit is waiting to redial Wait for the unit to automatically
the other party’s fax
redial the fax number (
p. 7ꢀ9).
number because the line
was busy or the other party
did not answer when you
tried to send the document.
BUSY/NO SIGNAL
#018
The fax/telephone number Try sending the document at a later
you dialled is busy.
time.
The fax number dialled
was incorrect.
Check the fax number and dial again.
The other party’s fax
machine is not working.
Contact the other party and have them
check their fax machine.
The other party is not using Contact the other party to check that
a G3 fax machine.
they are using a G3 fax machine.
The telephone line type
setting on your unit is
incorrect.
Set your unit for your telephone line
type (
p. 3ꢀ8).
The receiving fax machine Contact the other party and have them
did not answer within
55 seconds (after all
automatic redialling
attempts).
check their fax machine. You can try
to send the document using manual
sending via the handset (
For an overseas call, add pauses to the
registered number ( p. 9ꢀ2).
p. 7ꢀ6).
CHANGE CARTRIDGE
—
The toner inside the toner Redistribute the toner inside the toner
cartridge may be unevenly cartridge ( p. 12ꢀ6). If the message
remains, replace the toner cartridge
p. 12ꢀ6).
distributed.
(
The toner cartridge is
empty.
Replace the toner cartridge
p. 12ꢀ6).
(
13ꢀ8
Troubleshooting
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Chapter 13
Messsage
Error Code Cause
Action
Close the front cover.
i
CHECK COVER
CHECK DOCUMENT
—
The front cover is open.
o
#001
A document is jammed in Clear the document jam (
p. 13ꢀ2).
l
the ADF.
Then start again.
o
T
CHECK PAPER SIZE
—
The size of the paper in the Load the correct paper size
multiꢀpurpose tray and that
(
p. 2ꢀ15) or change the PAPER
specified in the PAPER
SIZE setting ( p. 5ꢀ6) to match the
SIZEsetting are different. size of the paper loaded in the multiꢀ
purpose tray.
CHECK POLLING ID
#021
No subaddress and/or
Make sure the subaddress and/or
password has been entered password match the settings on the
on your unit, or the
subaddress and/or
other party’s fax machine
p. 9ꢀ9).
(
password do not match the
settings on the other party’s
fax machine.
#008
No subaddress and/or
Contact the other party to enter the
password has been entered correct subaddress and/or password.
on the other party’s
machine, or the subaddress
and/or password do not
match the settings on your
unit.
CHECK PRINTER
—
The toner cartridge may be Reinstall the toner cartridge
defective.
(
p. 2ꢀ12). If the message remains
in the LCD, replace the toner
cartridge ( p. 12ꢀ6).
The unit is connected to an Make sure the unit is plugged into an
uninterruptible power
supply (UPS).
AC outlet.
In either case, if the error does not
clear, try unplugging the unit. Wait
five seconds, then plug it back in. If
the message remains in the LCD,
contact your local authorised Canon
dealer or the Canon help line.
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13ꢀ9
Messsage
Error Code Cause
Action
CHK SUBADDR/PSWD
#083/12
You attempted to send a
Contact the other party to check their
settings. Change your settings if
document or poll another
fax machine with the
incorrectsubaddressand/or
password.
necessary (
pp. 6ꢀ3, 6ꢀ7, 9ꢀ9).
CLEAR PAPER JAM
DOC. TOO LONG
ECM RX
—
There is a paper jam.
Clear the paper jam (
then reload paper in the multiꢀ
purpose tray ( p. 2ꢀ15).
p. 13ꢀ3),
#003
—
The document is longer
than 1 metre.
Use a copier to make a reduced copy
of the document and then send the
copy.
The unit is receiving a fax Receiving with ECM may take longer
using Error Correction
Mode (ECM).
than normal receptions. Turn off
ECM if you need to receive quickly,
or if you know your local lines are in
good condition (
p. 14ꢀ7).
ECM RX,
ECM TX
—
The unit is sending a fax
using Error Correction
Mode (ECM).
Sending with ECM may take longer
than normal transmissions. Turn off
ECM if you need to transmit quickly,
or if you know your local lines are in
good condition (
p. 14ꢀ6).
ECM TX,
LOAD PAPER
—
The multiꢀpurpose tray is
empty.
Load paper in the multiꢀpurpose tray
p. 2ꢀ15), then press Stop.
(
MEMORY FULL
#037
The unit’s memory is full
Print any documents stored in
because it has received too memory (
many documents, or a very again.
long or detailed document.
p. 9ꢀ5). Then start
The unit’s memory is full
Divide the document and send or
because you tried to send or copy each part separately. To free up
copy too many pages at
once, or a very long or
detailed document.
space in the unit’s memory, print,
send, or delete any documents in
memory you no longer need
(
p. 9ꢀ4).
13ꢀ10 Troubleshooting
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Messsage
Error Code Cause
Action
i
MEMORY USED nn %
—
Shows the percentage of
If you need more space, wait for the
unit to send any faxes. Also, print,
send, or delete any documents in
memory you no longer need
o
memory currently in use.
l
o
(
p. 9ꢀ4).
T
NO RX PAPER
#012
#022
The other party’s fax
machine is out of paper or load paper in their fax machine or free
its memory is full.
Contact the other party and have them
up space in their fax machine’s
memory.
NO TEL #
The oneꢀtouch speed
dialling button or coded
speed dialling code you
entered has not been
registered.
Register the oneꢀtouch speed dialling
button or coded speed dialling code
(
Chapter 6).
NOT AVAILABLE
—
You entered an invalid
number.
Enter a valid number.
PSWD POLL REJECT
#084
You attempted to poll a fax Contact the other party to check their
machine with a password, settings. If their fax machine does not
but the other party has not support polling with a password,
set a password or their fax delete the password you have
machine does not support
polling with a password.
registered (
pp. 6ꢀ3, 6ꢀ7, 6ꢀ9).
PSWD TX REJECTED
#081
You attempted to send a
Contact the other party to check their
document with a password, settings. If their fax machine does not
but the other party’s fax
machine does not support
support reception with a password,
delete the password you have
reception with a password. registered (
pp. 6ꢀ3, 6ꢀ7).
Chapter 13
Troubleshooting 13ꢀ11
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Messsage
Error Code Cause
Action
REC’D IN MEMORY
—
The unit received the fax in Load paper in the multiꢀpurpose tray
memory because paper or
toner ran out, or a paper
jam occurred during
reception.
(
p. 2ꢀ15), replace the toner
cartridge (
paper jam (
p. 12ꢀ6), or clear the
p. 13ꢀ3).
SELECT POL REJCT
#082
You attempted to poll a fax Contact the other party to check their
machine with a subaddress, settings. If their fax machine does not
but the other party has not support polling with a subaddress,
set a subaddress or their fax delete the subaddress you have
machine does not support
polling with a subaddress.
registered (
pp. 6ꢀ3, 6ꢀ7, 9ꢀ9).
SUBADD TX REJECT
#080
You attempted to send a
document with a
subaddress, but the other
party’s fax machine does
Contact the other party to check their
settings. If their fax machine does not
support reception with a subaddress,
delete the subaddress you have
not support reception with registered (
a subaddress.
pp. 6ꢀ3, 6ꢀ7).
TX/RX CANCELLED
—
—
You pressed Stop to cancel
a transaction.
—
TX/RX NO. nnnn
The number shown (nnnn) This number appears in reports so you
is a unique identification
number assigned to the
document you are sending
or receiving.
can identify transactions. Write the
number down if you will need it later.
TX/RX NO. nnnn
SCANNING P.nnn
MEMORY FULL
—
The unit is sending a
document and its memory document as memory becomes
is full. available.
The unit continues to send the
(Three messages
toggle.)
13ꢀ12 Troubleshooting
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Paper Feeding Problems
i
■ Paper does not feed properly.
o
The multiꢀpurpose tray may contain too many sheets.
l
•
Make sure you load the correct quantity ( p. 5ꢀ2).
The paper may not be loaded correctly.
Make sure the paper stack is loaded correctly in the multiꢀpurpose tray
p. 2ꢀ15).
o
T
•
(
■ Multiple sheets feed together into the FAX.
The paper may not be loaded correctly.
•
Make sure the paper stack is loaded correctly in the multiꢀpurpose tray
p. 2ꢀ15).
(
The multiꢀpurpose tray may contain too many sheets.
Make sure you load the correct quantity ( p. 5ꢀ2).
•
Different types of paper may be loaded in the multiꢀpurpose tray.
•
•
Load only one type of paper.
Make sure you load paper that meets the requirements for the FAX
(
p. 5ꢀ2).
•
Let the paper run out before refilling the multiꢀpurpose tray. Avoid mixing
new stock with paper already loaded.
■ Repeated paper jams occur.
The paper you are using may be causing the jams.
•
Make sure you load paper that meets the requirements for the FAX
p. 5ꢀ2).
(
Faxing Problems
Sending Problems
■ Cannot send a fax.
The FAX may not be set for the correct telephone line type.
•
Make sure the FAX is set for the correct telephone line type ( p. 3ꢀ8).
The document may not be loaded correctly.
•
•
Make sure the document is loaded correctly in the ADF ( p. 4ꢀ3).
Make sure the operation panel is closed.
The oneꢀtouch speed dialling button or coded speed dialling code you
entered may not be registered correctly.
•
Check that the speed dialling settings are registered correctly
Chapter 6).
(
Chapter 13
Troubleshooting 13ꢀ13
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You dialled or have been provided with an incorrect number.
Dial the number again, or check that you have the correct number.
•
The other party’s fax machine may be out of paper.
•
Contact the other party and ask them to make sure paper is loaded in their
fax machine.
There may be other documents being sent from memory.
Allow time for those documents to finish sending.
•
An error may have occurred during sending.
Print an ACTIVITY REPORT and check for an error code ( p. 11ꢀ3).
•
The telephone line may not be working properly.
•
Make sure there is a dial tone when you press Hook or when you lift the
handset of any external device connected to the FAX. If there is no dial tone,
contact your local telephone company.
The receiving fax machine may not be a G3 fax machine.
•
Make sure the receiving fax machine is compatible with your FAX (which
is a G3 fax machine).
The subaddress and/or password are incorrect.
•
If you registered a subaddress/password under a speed dialling button or
code, make sure they match the other party’s settings.
■ Faxes sent from the FAX are spotted or dirty.
The receiving fax machine may not be working properly.
•
Check the FAX by making a copy ( p. 10ꢀ2). If the copy is clear, the
problem may be in the receiving fax machine. If the copy is spotted or dirty,
clean the scanner components ( p. 12ꢀ4).
The document may not be loaded correctly.
Make sure the document is loaded correctly in the ADF ( p. 4ꢀ3).
•
■ Cannot send using Error Correction Mode (ECM).
The other party’s fax machine may not support ECM.
•
If this is the case, the document is sent without ECM.
ECM may be disabled.
•
•
Make sure ECM on your FAX is enabled ( ECM TX, p. 14ꢀ6).
Contact the other party to check if ECM on their fax machine is enabled.
13ꢀ14 Troubleshooting
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Chapter 13
■ Errors occur frequently while sending.
The telephone lines may be in poor condition, or you may have a bad
connection.
i
o
•
Lower the transmission speed ( TX START SPEED, p. 14ꢀ10).
l
If none of these solutions solve the problem, unplug the FAX and wait for at least five
seconds. Then plug it back in and try sending again. If you still cannot send, contact your
local authorised Canon dealer or the Canon help line.
o
T
Receiving Problems
■ Cannot receive a fax automatically.
The FAX may not be set to receive automatically.
•
For the FAX to receive faxes automatically, the receive mode must be set to
FAX ONLY MODE, Fax/Tel Mode, ANS.MACHINE MODE, or NET SWITCH*
(
Chapter 8). If you have set ANS.MACHINE MODE, confirm that an
answering machine is connected to the FAX and that it is turned on with an
outgoing message properly recorded ( p. 8ꢀ9).
The FAX may have a document stored in memory, leaving little or no
memory available.
•
Print, send, or delete any documents stored in memory ( p. 9ꢀ4).
An error may have occurred during reception.
•
•
Check the LCD for an error message ( p. 13ꢀ8).
Print an ACTIVITY REPORT and check for an error code ( p. 11ꢀ3).
The multiꢀpurpose tray may be empty.
Make sure paper is loaded in the multiꢀpurpose tray ( p. 2ꢀ15).
•
The telephone line cord may not be connected properly.
Make sure it is connected properly ( p. 2ꢀ5).
•
■ No automatic switching between telephone and fax calls.
The FAX may not be set to switch automatically between telephone and fax
calls.
•
For the FAX to switch automatically, the receive mode must be set to Fax/
Tel Mode, ANS.MACHINE MODE, or NET SWITCH*. If you have set
ANS.MACHINE MODE, confirm that an answering machine is connected
to the FAX and that it is turned on with an outgoing message properly
recorded ( p. 8ꢀ9).
The FAX may have a document stored in memory, leaving little or no
memory available.
•
Print, send, or delete any documents stored in memory ( p. 9ꢀ4).
*
NET SWITCH is available for certain countries only.
Chapter 13
Troubleshooting 13ꢀ15
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An error may have occurred during reception.
•
•
Check the LCD for an error message ( p. 13ꢀ8).
Print an ACTIVITY REPORT and check for an error code ( p. 11ꢀ3).
The multiꢀpurpose tray may be empty.
Make sure paper is loaded in the multiꢀpurpose tray ( p. 2ꢀ15).
•
The other party’s fax machine may not send the CNG signal that tells your
FAX that the incoming call is a fax call.
•
Some fax machines cannot send this signal. In such cases, you will have to
receive the fax manually ( p. 8ꢀ7).
■ Cannot receive a document manually.
You may have disconnected the call by pressing Start/Copy or dialling the
remote receiving ID after hanging up.
•
Always press Start/Copy or dial the remote receiving ID before hanging up.
Otherwise you will disconnect the call ( p. 8ꢀ7).
■ Print quality is poor.
You may not be using the correct paper type.
•
Make sure you load paper that meets the requirements for the FAX
p. 5ꢀ2).
(
The other party’s fax machine may not be functioning properly.
•
The sending fax machine usually determines the fax’s quality. Contact the
other party and have them check that the scanning components of their fax
machine are clean.
Error Correction Mode (ECM) may be disabled.
Make sure ECM is on ( ECM RX, p. 14ꢀ7).
•
■ Faxes do not print.
The toner cartridge may not be installed properly.
•
Make sure the toner cartridge is installed properly ( p. 2ꢀ12).
The toner cartridge may need to be replaced.
Replace the toner cartridge ( p. 12ꢀ6).
•
■ Received faxes print blotched or unevenly.
The telephone lines may be in poor condition, or you may have a bad
connection.
•
Error Correction Mode (ECM) sending/receiving should eliminate such
problems. However, if the telephone lines are in poor condition, you may
have to try again.
The other party’s fax machine may not be functioning properly.
•
The sending fax machine usually determines the fax’s quality. Contact the
other party and have them check that the scanning components of their fax
machine are clean.
13ꢀ16 Troubleshooting
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Chapter 13
Toner may be low or unevenly distributed.
•
Redistribute the toner inside the toner cartridge ( p. 12ꢀ6). If the problem
persists, replace the toner cartridge ( p. 12ꢀ6).
i
o
■ Cannot receive using Error Correction Mode (ECM).
l
The other party’s fax machine may not support ECM.
•
If this is the case, the document is received without ECM.
o
T
ECM may be disabled.
•
•
Make sure ECM on your FAX is enabled ( ECM RX, p. 14ꢀ7).
Contact the other party to check if ECM on their fax machine is enabled.
■ Errors occur frequently while receiving.
The telephone lines may be in poor condition, or you may have a bad
connection.
•
Lower the reception speed ( RX START SPEED, p. 14ꢀ11).
The other party’s fax machine may not be functioning properly.
•
Contact the other party and have them check that their fax machine is
functioning properly.
Copying Problems
■ Cannot make copies.
The document may not be loaded correctly.
•
•
Make sure the document is loaded correctly in the ADF ( p. 4ꢀ3).
Make sure the operation panel is closed.
The document may not meet the requirements for the FAX.
Make sure you load documents that meet the requirements for the FAX
p. 4ꢀ2).
•
(
■ MEMORY FULL appears in the LCD when making
multiple copies.
The FAX’s memory is full.
•
Print, send, or delete any documents stored in memory ( p. 9ꢀ4) to free up
space in the FAX’s memory, then start again.
The document you are copying may have too many graphics.
•
If multiple pages are being copied, separate the pages into smaller stacks. If
not, make the desired number of copies one at a time as needed.
For additional troubleshooting, see Printing Problems, p. 13ꢀ18.
Chapter 13
Troubleshooting 13ꢀ17
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Telephone Problems
■ Cannot dial.
The telephone line cord may not be connected properly.
•
Make sure it is connected properly ( p. 2ꢀ5).
The power cord may not be plugged in securely.
•
Check that the power cord is plugged securely into the FAX and into the wall
outlet ( p. 2ꢀ7). If the unit is plugged into a power strip, make sure the
power strip is plugged in and turned on.
The FAX may not be set for the correct telephone line type.
Make sure the FAX is set for the correct telephone line type ( p. 3ꢀ8).
•
■ Optional handset or telephone disconnects while you are
talking.
The power cord may not be plugged in securely.
•
Check that the power cord is plugged securely into the FAX and into the wall
outlet ( p. 2ꢀ7). If the unit is plugged into a power strip, make sure the
power strip is plugged in and turned on.
The optional handset or telephone cord may be defective.
Check the cord by substituting with another cord.
•
Printing Problems
■ Alarm light is lit and the FAX beeps while printing.
The FAX may have a paper jam.
•
•
Clear the paper jam ( p. 13ꢀ3).
If the FAX has no paper jam, unplug the unit and wait 5 seconds, then plug
it back in. If the Alarm light remains lit, contact your local authorised Canon
dealer or the Canon help line.
■ Nothing prints.
The power cord may not be plugged in securely.
•
Check that the power cord is plugged securely into the FAX and into the wall
outlet ( p. 2ꢀ7). If the unit is plugged into a power strip, make sure the
power strip is plugged in and turned on.
13ꢀ18 Troubleshooting
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Chapter 13
You may not have removed the plastic seal from the toner cartridge.
Make sure you install the toner cartridge properly ( p. 2ꢀ12).
•
i
The toner cartridge may need to be replaced.
Replace the toner cartridge ( p. 12ꢀ6).
o
•
l
■ Printout does not match paper size.
o
The paper may not be loaded correctly.
T
•
Make sure the paper stack is loaded correctly in the multiꢀpurpose tray
p. 2ꢀ15).
(
■ Printout is skewed.
The paper may not be loaded correctly.
•
Make sure the paper stack is loaded correctly in the multiꢀpurpose tray
p. 2ꢀ15).
Make sure the paper delivery slots are clear.
(
•
■ Paper jams occur.
You may not be using the correct paper delivery slot.
•
Select the correct paper delivery slot ( p. 5ꢀ4).
■ Printout is not clear.
You may not be using the correct paper type.
•
Make sure you load paper that meets the requirements for the FAX
p. 5ꢀ2).
(
You may be printing on the wrong side of the paper.
•
Some papers have a “right” side for printing. If the print quality is not as
clear as you would like it to be, try turning the paper over and printing on the
other side.
■ Printout has vertical white streaks.
Toner may be low or unevenly distributed.
•
Redistribute the toner inside the toner cartridge ( p. 12ꢀ6). If the problem
persists, replace the toner cartridge ( p. 12ꢀ6).
Chapter 13
Troubleshooting 13ꢀ19
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General Problems
■ FAX has no power.
The power cord may not be plugged in securely.
•
Check that the power cord is plugged securely into the FAX and into the wall
outlet ( p. 2ꢀ7). If the unit is plugged into a power strip, make sure the
power strip is plugged in and turned on.
The power cord may not be supplying power.
•
Check the power cord by substituting with another, or by using a voltmeter
to test it for continuity.
■ Nothing appears in the LCD.
The power cord may not be plugged in securely.
•
Check that the power cord is plugged securely into the FAX and into the wall
outlet ( p. 2ꢀ7). If the unit is plugged into a power strip, make sure the
power strip is plugged in and turned on. If the LCD remains blank, unplug
the unit and wait five seconds, then plug it back in. If the LCD still remains
blank, contact your local authorised Canon dealer or the Canon help line.
13ꢀ20 Troubleshooting
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Chapter 13
If You Cannot Solve a Problem
i
If you cannot solve the problem after having referred to the information in this
chapter, contact your local authorised Canon dealer or the Canon help line.
o
l
Canon’s support personnel are trained in the technical support of Canon’s products
and will able to help you with your problem.
o
T
Attempting to repair the FAX yourself may void the limited warranty.
If the FAX makes strange noises, emits smoke or strange smells, unplug it
immediately and contact your local authorised Canon dealer or the Canon help line.
Do not attempt to disassemble or repair the unit yourself.
If you need to contact Canon directly, make sure you have the following information:
•
•
Product name
FAXꢀL220 or FAXꢀL295
Serial number
The serial number is on the label located at the back of the unit.
•
•
•
Place of purchase
Nature of problem
Steps you have taken to solve the problem and the results
Chapter 13
Troubleshooting 13ꢀ21
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If a Power Cut Occurs
If power is suddenly lost due to a power cut or accidental unplugging, a builtꢀin
battery retains the FAX’s settings. However, any documents stored in memory will
be lost.
During a power cut, functions are limited as follows:
•
You cannot make telephone calls from the optional handset. Also, depending on
the telephone, you may not be able to make telephone calls.
You cannot send, receive, or copy documents.
You can receive telephone calls from the optional handset or telephone
connected to your unit.
•
•
When power is restored, the FAX automatically prints a MEMORY CLEAR
REPORT that lists the documents that were deleted from memory as a result of the
power cut.
27/12 2002 16:48 FAX 123 4567
CANON
001
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
MEMORY CLEAR REPORT
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
MEMORY FILES DELETED
TX/RX NO
MODE
CONNECTION TEL/ID
PGS.
SET TIME
ST. TIME
0046
0047
TRANSMIT
B’CAST
[
[
[
[
[
[
01] Canon TOKYO
01] Canon CANADA
02] Canon FRANCE
03] Canon ITALIA
04] Canon U.S.A.
08] Canon OPTICS
3
1
27/12 16:03
27/12 16:08
0048
0049
DEL SQ BDCST
DELAYED TX
1
2
27/12 16:15
27/12 16:36
20:00
20:00
22:00
If the toner cartridge is empty or there is no paper in the multiꢀpurpose tray when power is
restored, the LCD displays CHANGE CARTRIDGEor LOAD PAPER. In these cases, the
MEMORY CLEAR REPORTwill not be printed even after the toner cartridge is replaced or
paper is loaded.
13ꢀ22 Troubleshooting
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Chapter 13
❏
Understanding the Menu System............................................................... 14ꢀ2
•
•
Printing a List to Check the Current Settings ........................................ 14ꢀ2
Accessing the Menus ............................................................................. 14ꢀ3
s
❏
❏
❏
❏
❏
❏
❏
USER SETTINGS Menu ........................................................................... 14ꢀ4
REPORT SETTINGS Menu...................................................................... 14ꢀ5
TX (Transmission) SETTINGS Menu....................................................... 14ꢀ6
RX (Reception) SETTINGS Menu............................................................ 14ꢀ7
PRINTER SETTINGS Menu..................................................................... 14ꢀ8
POLLING BOX Menu............................................................................... 14ꢀ9
SYSTEM SETTINGS Menu...................................................................... 14ꢀ10
n
S
o
a
m
S
Chapter 14
Summary of Settings
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14ꢀ1
Understanding the Menu System
The FAX menu system allows you to customise the way your unit operates. It
consists of seven menus, each containing settings that control different functions of
your FAX.
Before adjusting any settings, you may want to print the USER’S DATA LIST to
check the current settings ( below).
Printing a List to Check the Current Settings
You can print the USER’S DATA LIST to check the current settings of your FAX as
well as the registered sender information ( p. 3ꢀ5).
Follow this procedure to print the USER’S DATA LIST:
1
2
Press Function.
Press Report.
ACTIVITY REPORT
USER DATA LIST
PRINTING REPORT
3
4
Use
or
to select USER DATA LIST.
Press OK.
•
The FAX prints the USER’S DATA
LIST.
The sender information is shown at the beginning of the list. The current settings of
the FAX are listed after this.
27/12 2002 17:23 FAX 123 4567
CANON
001
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
USER’S DATA LIST
★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★
1. USER SETTINGS
UNIT TELEPHONE #
123 4567
CANON
UNIT NAME
TX TERMINAL ID
TTI POSITION
ON
OUTSIDE IMAGE
TELEPHONE # MARK
SCANNING CONTRAST
OFFHOOK ALARM
VOLUME CONTROL
CALLING VOLUME
KEYPAD VOLUME
ALARM VOLUME
LINE MONITOR VOL.
RX CALL LEVEL
FAX
STANDARD
ON
2
2
2
2
HIGH
TYPE
TOUCH TONE
14ꢀ2
Summary of Settings
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Chapter 14
Accessing the Menus
Follow this procedure to access the different menus:
Press Function.
Press Data Registration.
1
2
DATA REGSTRATION
USER SETTINGS
s
3
4
Press OK.
n
S
Use
•
or
to select the menu you want.
o
a
You can select from the following:
–
–
–
–
–
–
–
USER SETTINGS
REPORT SETTINGS
(
p. 14ꢀ4)
p. 14ꢀ5)
p. 14ꢀ6)
p. 14ꢀ7)
m
(
S
TX SETTINGS
RX SETTINGS
(
(
PRINTER SETTINGS
POLLING BOX p. 14ꢀ9)
SYSTEM SETTINGS p. 14ꢀ10)
(
p. 14ꢀ8)
(
(
5
6
Press OK to access the settings under the
menu you selected.
Ex:
ECM RX
Refer to the appropriate table ( following pages) and use these guidelines to
select and register settings:
❏
❏
❏
Use
or
to scroll through the settings.
To register a setting or access subꢀsettings, press OK.
To return to a previous level, press Function then Data Registration.
•
For your settings to be registered, be sure to press OK after making
a selection or entering information.
•
•
If at any stage you wish to return to standby mode, press Stop.
If you pause for more than 60 seconds while accessing a menu, the
unit will automatically return to standby mode.
7
When you are finished, press Stop to return to
standby mode.
Ex:
15:00
FaxOnly
Chapter 14
Summary of Settings
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14ꢀ3
USER SETTINGS Menu
For details on accessing the settings below, see p. 14ꢀ3.
The selectable settings and the default settings vary depending on the country where you have
purchased the FAX. The values shown here are average values.
Setting
Description
SubꢀSettings
DATE & TIME
UNIT TELEPHONE #
Sets the current date and time (
p. 3ꢀ6).
–
Enters the fax/telephone number you want to appear at the –
top of each fax page you send ( p. 3ꢀ6).
UNIT NAME
Enters the name or company name you want to appear at –
the top of each fax page you send ( p. 3ꢀ6).
TX TERMINAL ID
TTI POSITION
Enables/disables printing of the sender information
p. 3ꢀ5).
ON
OFF
(
Selects whether the sender information is positioned
inside or outside the image area ( p. 3ꢀ5).
OUTSIDE IMAGE
INSIDE IMAGE
TELEPHONE # MARK Selects the prefix for the unit number ( p. 3ꢀ5).
FAX
TEL
SCAN CONTRAST
OFFHOOK ALARM
Selects the scanning contrast (
p. 7ꢀ3).
STANDARD
DARKER
LIGHTER
Enables/disables the off hook alarm that alerts you that
the handset is not seated properly in its cradle.
ON
OFF
VOLUME CONTROL
CALLING VOLUME
Sets the volume of the FAX sounds.
–
Selects the ring volume when the FAX detects a voice
call.
1/2/3
KEYPAD VOLUME
ALARM VOLUME
Selects the keypad touch beep volume.
Selects the error alarm volume.
0 (off)/1/2/3
0 (off)/1/2/3
LINE MONITOR VOL Selects the line monitor volume (sound during dialling). 0 (off)/1/2/3
RX CALL LEVEL
TEL LINE TYPE
R-KEY SETTING
Selects the ring type for incoming calls.
HIGH
STANDARD
Selects the telephone line type setting for your FAX
TOUCH TONE
ROTARY PULSE
(
p. 3ꢀ8).
Enables dialling through a switchboard.
PSTN
If you select PBX, you can select additional subꢀsettings PBX
p. 3ꢀ9).
(
14ꢀ4
Summary of Settings
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Chapter 14
REPORT SETTINGS Menu
For details on accessing the settings below, see p. 14ꢀ3.
The selectable settings and the default settings vary depending on the country where you have
purchased the FAX. The values shown here are average values.
Setting
Description
SubꢀSettings
s
TX REPORT
Enables/disables automatic printing of a TX
PRINT ERROR ONLY
OUTPUT YES
g
(transmission) REPORT (
p. 11ꢀ4).
OUTPUT NO
PRINT ERROR ONLY: Prints a report only when a
transmission error occurs.
S
o
OUTPUT YES: Prints a report every time you send a
document.
a
OUTPUT NO: No report is printed.
m
S
PRINT WITH IMAGE
RX REPORT
ON
OFF
If you select PRINT ERROR ONLYor OUTPUT YES
above, this setting enables/disables printing of the first
page of the fax under the report.
Enables/disables automatic printing of an RX (reception) OUTPUT NO
REPORT (
p. 11ꢀ5).
PRINT ERROR ONLY
OUTPUT YES
OUTPUT NO: No report is printed.
PRINT ERROR ONLY: Prints a report only when a
reception error occurs.
OUTPUT YES: Prints a report every time you receive a
document.
ACTIVITY REPORT
Enables/disables automatic printing of an ACTIVITY
AUTO PRINT ON
AUTO PRINT OFF
REPORT after every 20 transactions (
p. 11ꢀ3).
Chapter 14
Summary of Settings
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14ꢀ5
TX (Transmission) SETTINGS Menu
For details on accessing the settings below, see p. 14ꢀ3.
The selectable settings and the default settings vary depending on the country where you have
purchased the FAX. The values shown here are average values.
Setting
Description
SubꢀSettings
ECM TX
Enables/disables Error Correction Mode (ECM) during
transmission.
ON
OFF
MID PAUSE SET
AUTO REDIAL
REDIAL TIMES
Selects the length of a pause entered within a fax/
telephone number with the Redial/Pause button.
2 SEC
(1 to 15)
Enables/disables automatic redialling if the other party’s ON
line is busy on the first attempt (
p. 7ꢀ9).
OFF
Selects the number of redial attempts.
2 TIMES
(1 to 10)
REDIAL INTERVAL Selects the time interval between redial attempts.
2 MIN.
(2 to 99)
TIME OUT
Enables/disables automatic scanning of documents after ON
the fax number is entered.
OFF
ON: Scanning begins automatically five seconds after
entering the fax number (10 seconds if sending to multiple
fax numbers).
OFF: Scanning does not start automatically. (You need to
press Start/Copy to begin scanning.)
14ꢀ6
Summary of Settings
Chapter 14
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RX (Reception) SETTINGS Menu
For details on accessing the settings below, see p. 14ꢀ3.
The selectable settings and the default settings vary depending on the country where you have
purchased the FAX. The values shown here are average values.
Setting
Description
SubꢀSettings
s
ECM RX
Enables/disables Error Correction Mode (ECM) during
reception.
ON
n
OFF
e
RX MODE
Selects the receive mode (
If you select FAX/TEL AUTO SW, you can select
additional subꢀsettings ( p. 8ꢀ4).
Chapter 8).
FAX ONLY MODE
NET SWITCH*
FAX/TEL AUTO SW
o
a
INCOMING RING
OFF
ON
When the RX MODEsetting is set to FAX ONLY
MODEor FAX/TEL AUTO SW, this setting enables/
disables ringing when the FAX receives a call.**
m
S
RING COUNT
Selects the number of rings before the FAX begins
receiving.
2 TIMES
(1 to 99)
MAN/AUTO SWITCH
OFF
ON
When the receive mode is set to MANUAL MODE, this
setting determines if the FAX switches to fax receive
mode after it rings for a specified time.
F/T RING TIME
REMOTE RX
15 SEC
(1 to 99)
If you select ONabove, this setting selects the length of
time the FAX rings before switching to fax receive mode.
Enables/disables remote receiving.
ON
OFF
REMOTE RX ID
25
If you select ONabove, this setting selects the remote
(00 to 99)
receiving ID.
MEMORY RX
Enables/disables reception of a document in the FAX’s
memory when a problem occurs during reception.
ON
OFF
RX PAGE FOOTER
Enables/disables printing of the reception date and time, OFF
page number, and transaction number (TX/RX NO.) at the ON
bottom of each received fax page.
*
This setting is available for certain countries only.
** Even if you have set INCOMING RINGto ON, ringing will only occur if you have connected the optional
handset or a telephone to your unit.
Chapter 14
Summary of Settings
14ꢀ7
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PRINTER SETTINGS Menu
For details on accessing the settings below, see p. 14ꢀ3.
The selectable settings and the default settings vary depending on the country where you have
purchased the FAX. The values shown here are average values.
Setting
Description
SubꢀSettings
RX REDUCTION
Enables/disables reduction of faxes to fit on the paper
loaded in the multiꢀpurpose tray.
ON
OFF
VERTICAL ONLY
HORIZ & VERTICAL
If you select ON, you can select the direction of the
reduction.
PAPER SIZE
Selects the size of the paper loaded in the multiꢀpurpose A4
tray (
p. 5ꢀ6).
LTR
LGL
CUSTOM
If you select CUSTOM, you can select additional
subꢀsettings ( p. 5ꢀ6).
ECONOMY PRT
Enables/disables economy printing (
p. 5ꢀ8).
OFF
ON
TONER SUPPLY LOW
Selects whether the FAX continues printing when
toner level is low (CHANGE CARTRIDGEdisplayed in
the LCD).
RX TO MEMORY
KEEP PRINTING
RX TO MEMORY: Stops printing and received faxes are
stored in memory.
KEEP PRINTING: Continues printing even when toner
level is low. Select this setting when you do not have a
new toner cartridge available and need to print any faxes
received in memory.
14ꢀ8
Summary of Settings
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Chapter 14
POLLING BOX Menu
For details on accessing the settings below, see p. 14ꢀ3.
The selectable settings and the default settings vary depending on the country where you have
purchased the FAX. The values shown here are average values.
Setting
Description
SubꢀSettings
s
SETUP FILE
Sets up the polling box to hold a document to be polled
–
n
(
p. 9ꢀ11).
S
FILE NAME
PASSWORD
Enters the name for the polling box.
–
o
Enters a password to restrict access to the polling box
settings.
0000 to 9999
a
m
TX PASSWORD
Enters a standard ITUꢀT password.
–
S
ERASE AFTER TX
Selects whether the document is deleted from memory
once it is polled, or continues to be stored in memory.
ON: Document is deleted from memory after it is polled.
OFF: Document remains in memory after it is polled.
ON
OFF
CHANGE DATA
PASSWORD
Changes the polling box settings (
p. 9ꢀ14).
–
–
Enters the password (if registered) to access the polling
box settings.
DELETE FILE
PASSWORD
Deletes the polling box settings (
p. 9ꢀ14).
–
–
Enters the password (if registered) to access the polling
box settings.
Chapter 14
Summary of Settings
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14ꢀ9
SYSTEM SETTINGS Menu
For details on accessing the settings below, see p. 14ꢀ3.
The selectable settings and the default settings vary depending on the country where you have
purchased the FAX. The values shown here are average values.
Setting
Description
SubꢀSettings
UN/LOCK PHONE
LOCK PHONE
Enables/disables restriction of the FAX (
p. 9ꢀ16).
–
Enables/disables restriction of the FAX to make calls and OFF
send faxes.
ON
PASSWORD
0000 to 9999
Enters a password to restrict access to the LOCK PHONE
setting.
RX RESTRICTION
Restricts reception of faxes to the numbers registered for OFF
speed dialling on your FAX ( p. 9ꢀ19). ON
If you select ON, you can select additional subꢀsettings.
Selects the date format displayed in the LCD and printed DD/MM YYYY
DATE SETUP
on the faxes you send.
YYYY MM/DD
MM/DD/YYYY
DISPLAY LANGUAGE
Selects the language of the LCD messages, settings, and ENGLISH
reports.
FRENCH
SPANISH
GERMAN
ITALIAN
DUTCH
FINNISH
PORTUGUESE
NORWEGIAN
SWEDISH
DANISH
SLOVENE
CZECH
HUNGARIAN
RUSSIAN
TX START SPEED
Selects the speed at which the FAX starts transmitting.
33600bps
14400bps
9600bps
7200bps
4800bps
2400bps
14ꢀ10 Summary of Settings
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Chapter 14
Setting
Description
SubꢀSettings
RX START SPEED
Selects the speed at which the FAX starts receiving.
33600bps
14400bps
9600bps
7200bps
4800bps
2400bps
COUNTRY SELECT*
Selects the country where you are using the FAX to
automatically switch the selectable settings and the
UK
GERMANY
FRANCE
s
default settings to suit the selected country (
p. 2ꢀ8).
n
ITALY
SPAIN
S
HOLLAND
DENMARK
NORWAY
o
a
SWEDEN
FINLAND
AUSTRIA
BELGIUM
SWITZERLAND
PORTUGAL
IRELAND
GREECE
m
S
LUXEMBOURG
HUNGARY
CZECH
RUSSIA
SLOVENIA
SOUTH AFRICA
OTHERS
SUMMER TIME*
Sets the summer time (
p. 3ꢀ11).
OFF
ON
If you select ON, you can select additional subꢀsettings.
*
This setting is available for certain countries only.
Chapter 14
Summary of Settings 14ꢀ11
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14ꢀ12 Summary of Settings
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Chapter 14
Appendix A
Specifications
❏
❏
❏
❏
❏
General Specifications ............................................................................... Aꢀ2
Facsimile.................................................................................................... Aꢀ2
Copier......................................................................................................... Aꢀ3
Telephone................................................................................................... Aꢀ3
Printer......................................................................................................... Aꢀ3
s
i
Appendix A
Specifications
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Aꢀ1
Applicable Standards
General Specifications
–
–
–
Electrical Safety: CE*, GS**
Radiation: CISPR Pub 22 Class B
Other: PTT, Energy Star compliant, CE Marking
Power Source
–
200ꢀ240 V
–
50/60 Hz
ADF Capacity
p. 4ꢀ2
Power Consumption
–
–
Maximum: 500 W
Standby: Approx. 3.5 W
MultiꢀPurpose Tray Capacity
p. 5ꢀ2
Weight
Printable Area
Approx. 10 kg (With components attached)
p. 5ꢀ3
Dimensions
Scanned Area
578 mm
401 mm
p. 4ꢀ2
Facsimile
Applicable Line
Public Switched Telephone Network (PSTN)
Compatibility
5
G3
4
2
3
Data Compressing System
MH, MR, MMR
Modem Type
Fax modem
Modem Speed
33600/31200/28800/26400/24000/21600/19200/
16800/14400/12000/9600/7200/4800/2400 bps
Automatic fallback
Transmission Speed
Approx. 3 seconds/page*** at 33.6 Kbps, ECMꢀMMR,
transmitting from memory
Scanning Image Processing
–
–
–
Ultra High Quality (UHQ™) image enhancement
Halftones: 64 levels of grey
Density adjustment 3 levels
578 mm
Transmission/Reception Memory
FAXꢀL295: Approx. 448 pages***
FAXꢀL220: Approx. 350 pages***
Environmental Conditions
Temperature: 10°Cꢀ32.5°C
–
–
Humidity: 20%ꢀ80% RH
Fax Scanning Speed
Approx. 7.7 seconds/page***
Liquid Crystal Display (LCD)
16 × 1
Display Languages
English/French/Spanish/German/Italian/Dutch/
Finnish/Portuguese/Norwegian/Swedish/Danish/
Slovene/Czech/Hungarian/Russian
*
This standard is applicable for Europe only.
** This standard is not applicable for Australia.
*** Based on Canon FAX Standard Chart No. 1, standard mode.
Aꢀ2
Specifications
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Appendix A
Fax Resolution
Telephone
–
–
–
FAX STANDARD: 8 pels/mm × 3.85 lines/mm
FAX FINE: 8 pels/mm × 7.7 lines/mm
FAX PHOTO: 8 pels/mm × 7.7 lines/mm with
halftones
Connection
–
Optional handset/telephone*
–
Additional telephone/answering machine (CNG
detecting signal)/data modem
–
SUPER FINE: 8 pels/mm × 15.4 lines/mm
Dialling
Printer
–
Automatic dialling
Oneꢀtouch speed dialling (15 destinations)
Coded speed dialling (100 destinations)
Group dialling (Max. 114 destinations)
Regular dialling (with numeric buttons)
Automatic redialling
Manual redialling
Pause button
Redial button
Printing Method
Laser beam printing
–
–
–
–
–
Paper Handling
Automatic feed
Paper Size and Weight
p. 5ꢀ2
Recommended Paper
Networking
p. 5ꢀ3
–
–
–
–
–
–
–
–
–
–
–
–
–
Sequential broadcasting (Max. 116 destinations)
Automatic reception
Automatic Fax/Tel switchover
Delayed transmission (Max. 116 destinations)
Polling transmission
Polling reception
Remote reception by telephone (Default ID: 25)
Nonꢀring reception
ECM deactivation
Network switch*
Print Speed**
Approx. 6 pages/minute
s
Print Width
Max. 206 mm
i
Resolution
600 × 600 dpi
Printing Cartridge
FXꢀ3 toner cartridge
ACTIVITY REPORT (after every 20 transactions)
Nonꢀdelivery report
TTI (Transmit Terminal Identification)
Toner Saver
Approx. 30% to 40% reduction in toner
consumption
Copier
Scanning Resolution
–
–
Direct Copy: 400 × 300 dpi
Memory Copy: 200 × 300 dpi
Printing Resolution
600 × 600 dpi
Reduction
70%, 80%, 90%
Copy Speed
Approx. 6 pages/minute
No. of Copies
Max. 99 copies
*
This feature is available for certain countries only.
** Based on Canon FAX Standard Chart No. 1, standard mode.
Appendix A
Specifications
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Aꢀ3
Aꢀ4
Specifications
Appendix A
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❏
❏
❏
❏
❏
❏
Introduction................................................................................................ Bꢀ2
Differences Between the FAXꢀL295 and FAXꢀL220................................ Bꢀ2
Using Your Documentation ....................................................................... Bꢀ2
Unpacking the FAXꢀL295 ......................................................................... Bꢀ2
Connecting the FAXꢀL295 to Your PC ..................................................... Bꢀ3
Print Media Requirements ......................................................................... Bꢀ4
•
Printable Area ........................................................................................ Bꢀ4
❏
❏
❏
Selecting Print Media................................................................................. Bꢀ5
Loading Envelopes..................................................................................... Bꢀ5
Loading Transparencies............................................................................. Bꢀ7
Appendix B
FAXꢀL295 Instructions
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Bꢀ1
Introduction
This Appendix provides information relevant only to purchasers of the FAXꢀL295
model. Please be sure to read this section before reading the rest of this guide.
Differences Between the FAX-L295 and
FAX-L220
In addition to the FAXꢀL220 features, the FAXꢀL295 also has the following features:
•
•
•
Connectability to your PC for printing
Increased memory for storing up to 448 fax pages*
Support of a wider range of print media
Using Your Documentation
Your FAXꢀL295 includes the following documentation:
•
This guide: Provides detailed information on how to set up, operate, maintain,
and troubleshoot your FAX.
•
Printer Driver Guide: This guide, included in the CDꢀROM, describes how to
use your FAX to print from within your PC’s Windows® environment.
Unpacking the FAX-L295
Unpack your FAX as described on page 2ꢀ2. The items included are exactly the same
as for the FAXꢀL220, except that your unit also includes the software necessary for
connecting it to your PC.
Check that you have all items. If any are damaged or missing, notify your local
authorised Canon dealer or the Canon help line immediately.
In addition to the items shipped with your FAX, you will need to purchase a printer cable
to connect your FAX to a PC ( p. Bꢀ3).
* Based on Canon FAX Standard Chart No. 1, standard mode.
Bꢀ2
FAXꢀL295 Instructions
Appendix B
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Connecting the FAX-L295 to Your PC
To connect your FAX to a PC, you will need to purchase a printer cable that matches
the interface connector on your PC:
•
A USB cable no longer than 5 metres
You can purchase the cable from your local authorised Canon dealer.
Follow this procedure to connect the USB cable:
Connect the USB cable to the
FAX and PC during software
installation to ensure proper
operation of the printer driver
(
Printer Driver Guide).
®
®
Make sure your PC is running Microsoft Windows 98/Me or Windows 2000/XP,
preinstalled by a computer manufacturer on purchase. (The USB port operation also needs
to be assured by the manufacturer.)
Appendix B
FAXꢀL295 Instructions
Bꢀ3
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Print Media Requirements
In addition to the paper listed in Chapter 5, you can also load the following print
media in the multiꢀpurpose tray:
Print Media
Size
Quantity
Envelopes
European DL
7 envelopes
(220 × 110 mm/
8.66 × 4.33 in.)
U.S. Commercial No. 10
(241.3 × 104.1 mm/
9.5 × 4.1 in.)
7 envelopes
1 sheet
Transparencies
A4, Letter
Please refer to Chapter 5 for full details on paper handling, loading paper, and
selecting paper delivery.
Printable Area
The shaded area shows the printable area of European DLꢀsize envelopes.
For the printable area of paper, see Chapter 5.
MAX. 4 mm
MAX. 4 mm
MAX. 4 mm
FEED
DIRECTION
MAX. 10 mm
Bꢀ4
FAXꢀL295 Instructions
Appendix B
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Selecting Print Media
Follow these guidelines when selecting envelopes and transparencies:
For paper guidelines, see Chapter 5.
■
Envelopes
•
•
Use standard envelopes with diagonal seams and flaps.
To prevent jams in the multiꢀpurpose tray, do not use the following:
– Envelopes with windows, holes, perforations, cutouts, and double flaps
– Envelopes made with special coated paper or deeply embossed paper
– Envelopes with peelꢀoff sealing strips
– Envelopes with letters enclosed
•
You may be able to load other size envelopes than those listed on the previous
page. However, Canon cannot guarantee consistent performance on these.
When printing on envelopes, be sure to use faceꢀup delivery ( p. 5ꢀ4).
■
Transparencies
Use only special laser printer transparencies.
•
•
•
When printing on transparencies, be sure to use faceꢀup delivery ( p. 5ꢀ4).
To prevent the transparency from curling, remove it as soon as it exits the FAX and
place it on a flat surface to cool.
Loading Envelopes
Follow this procedure to load up to 7 envelopes in the multiꢀpurpose tray:
1
Prepare the envelopes.
Arrange the stack of envelopes on a
❏
firm, clean surface, and press down
firmly on the edges to make the folds
crisp.
•
Press all the way around the
envelopes to remove any curls
and expel air from inside the
envelopes. Also, press firmly on
the area that corresponds to the
edges of the back flap.
Appendix B
FAXꢀL295 Instructions
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Bꢀ5
❏
Remove any curling from the
envelopes by holding the edges
diagonally and bending them gently.
❏
Run a pen or other rounded object
along the back flaps to flatten them.
FLAP
•
The flaps should not bulge more
than 5 mm.
2
3
Remove the multiꢀpurpose tray cover
from the FAX.
Insert the stack into the multiꢀpurpose
tray ~ (print side facing you), then
adjust the paper guides to the width of
the stack Ä.
1
2
2
Bꢀ6
FAXꢀL295 Instructions
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Appendix B
4
5
Replace the multiꢀpurpose tray cover.
•
Be sure to replace this cover to
prevent dust accumulating inside
the unit.
Adjust the paper delivery selector to
(faceꢀup delivery). For details, see p. 5ꢀ4.
The FAX is now ready to print.
Loading Transparencies
Load transparencies in the multiꢀpurpose tray as for paper. For details, see p. 2ꢀ15.
Appendix B
FAXꢀL295 Instructions
Bꢀ7
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Bꢀ8
FAXꢀL295 Instructions
Appendix B
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Appendix C
Options
❏
Optional Handset........................................................................................ Cꢀ2
•
•
•
Package Contents................................................................................... Cꢀ2
Attaching the Handset to Your FAX ..................................................... Cꢀ3
Maintaining Your Handset .................................................................... Cꢀ4
Appendix C
Options
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Cꢀ1
Optional Handset*
An optional handset is available in certain countries for connection to your FAX.
Contact your local authorised Canon dealer for more information on purchasing this
option.
Please note that the shape of your handset may differ from the one shown in this section.
However, both handsets have exactly the same functions and performance.
Package Contents
Make sure your handset package includes the following items:
HANDSET CRADLE
HANDSET
SCREWS WITH PLUGS (2)
SCREWS
(Not used with your FAX.)
RINGER VOLUME SWITCH
Use a pen or other pointed
object to select the ring
volume of the handset
(HI, LO, or OFF).
If any items are damaged or missing, notify your local authorised Canon dealer or the
Canon help line immediately.
* The optional handset is available for certain countries only.
Cꢀ2
Options
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Appendix C
Attaching the Handset to Your FAX
Follow this procedure to attach the handset to your FAX:
1
2
3
4
Use a screwdriver to remove the two
covers on the left side of the unit.
Remove the screws from the plugs and
insert the plugs into the holes on the
handset cradle.
Insert the plugs (with the handset
cradle) into the holes on the unit.
•
If you have difficulty inserting the
plugs, turn the unit so that the left
side is facing you and the right side
is against a wall. You can now
insert the plugs without the unit
moving.
Use your finger to push the screws
into the plugs.
•
If you have difficulty, use a crossꢀ
point screwdriver to push the
screws all the way into the plugs.
(Do not screw them in as the
screws may break.)
•
Make sure you support the unit
when inserting the screws.
5
Place the handset in its cradle and
connect the handset cord to the
jack.
Appendix C
Options
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Cꢀ3
Maintaining Your Handset
To maintain your handset in top working condition, be sure to follow these
guidelines:
•
•
•
Do not leave your handset exposed to direct sunlight.
Do not install your handset in hot or humid conditions.
Do not spray aerosol polishes on your handset since they may enter the holes on
your handset and cause damage.
•
Use a damp cloth to clean your handset.
Cꢀ4
Options
Appendix C
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Index
button 2ꢀ11, 14ꢀ3
button 2ꢀ11, 3ꢀ4
button 2ꢀ11, 3ꢀ4
button 2ꢀ11, 14ꢀ3
p. nꢀnn), definition 1ꢀ2
1ꢀTOUCH SPD DIAL LIST 1
description 11ꢀ2
printing 6ꢀ17
B
Broadcasting, sequential 7ꢀ12, 7ꢀ13
BUSY/NO SIGNAL message 13ꢀ8
(
C
C (Clear) button 2ꢀ11, 3ꢀ4
CALLING VOLUME setting 14ꢀ4
Cancelling
sample 6ꢀ18
polling receiving 9ꢀ11
receiving 8ꢀ11
redialling 7ꢀ9, 7ꢀ10
restriction of your FAX 9ꢀ17, 9ꢀ18
sending 7ꢀ8
1ꢀTOUCH SPD DIAL LIST 2
description 11ꢀ2
printing 6ꢀ17
sample 6ꢀ18
Cartridge. See Toner cartridge
A
CHANGE CARTRIDGE message 12ꢀ6, 13ꢀ8
CHANGE DATA setting 9ꢀ15, 14ꢀ9
CHECK COVER message 13ꢀ9
CHECK DOCUMENT message 13ꢀ2, 13ꢀ9
CHECK PAPER SIZE message 13ꢀ9
CHECK POLLING ID message 13ꢀ9
CHECK PRINTER message 13ꢀ9
CHK SUBADDR/PSWD message 13ꢀ10
Cleaning
A4 setting 5ꢀ2, 5ꢀ6, 14ꢀ8
ACTIVITY REPORT
description 11ꢀ2
printing 11ꢀ3
sample 11ꢀ3
setting 14ꢀ5
ADF 2ꢀ10
adding pages in 4ꢀ4
capacity 4ꢀ2
definition 1ꢀ2
jams in 13ꢀ2
FAX’s exterior 12ꢀ2
FAX’s interior 12ꢀ3, 12ꢀ4
scanner components 12ꢀ4, 12ꢀ5
CLEAR PAPER JAM message 13ꢀ3, 13ꢀ10
Coded Dial button 2ꢀ11, 6ꢀ2, 6ꢀ14
CODED SPEED DIAL LIST 1
description 11ꢀ2
printing 6ꢀ17
sample 6ꢀ19
CODED SPEED DIAL LIST 2
description 11ꢀ2
printing 6ꢀ17
ALARM VOLUME setting 14ꢀ4
ANS.MACHINE MODE
description 8ꢀ2
setting 8ꢀ9
Answering machine
connecting 2ꢀ5, 2ꢀ6
using with FAX 8ꢀ9
Area
printable 5ꢀ3
scanned of document 4ꢀ2
Assembling, FAX 2ꢀ4
AUTO REDIAL
sample 6ꢀ19
Coded speed dialling 6ꢀ2, 7ꢀ4
making telephone call with 6ꢀ15
registering 6ꢀ7 to 6ꢀ10
sending with 6ꢀ14
Components, FAX 2ꢀ10, 2ꢀ11. See also individual
component names
Connecting
answering machine 2ꢀ5, 2ꢀ6
data modem 2ꢀ5, 2ꢀ6
message 13ꢀ8
setting 7ꢀ10, 14ꢀ6
Automatic Document Feeder. See ADF
Automatic redialling
cancelling 7ꢀ9, 7ꢀ10
definition 7ꢀ9
setting options for 7ꢀ10, 7ꢀ11
external device 2ꢀ5, 2ꢀ6
handset 2ꢀ5
power cord 2ꢀ7
telephone 2ꢀ5, 2ꢀ6
telephone line cord 2ꢀ5
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Contrast 7ꢀ3
DOC. TOO LONG message 13ꢀ10
Document
adding pages in ADF 4ꢀ4
definition 1ꢀ2
Conventions, type 1ꢀ2, 1ꢀ3
Copying 10ꢀ2, 10ꢀ3
document requirements 4ꢀ2
problems 13ꢀ17
guide 2ꢀ10
quick 10ꢀ3
Cord
loading 4ꢀ3, 4ꢀ4
problem 4ꢀ2
answering machine 2ꢀ5, 2ꢀ6
data modem 2ꢀ5, 2ꢀ6
power 2ꢀ2, 2ꢀ7
problems with multipage 4ꢀ3
quantity 4ꢀ2
requirements 4ꢀ2
scanned area 4ꢀ2
size 4ꢀ2
support 2ꢀ2, 2ꢀ4, 2ꢀ10
thickness 4ꢀ2
weight 4ꢀ2
telephone 2ꢀ5, 2ꢀ6
telephone line 2ꢀ2, 2ꢀ7
Correcting mistake 3ꢀ4
COUNTRY SELECT setting 2ꢀ8, 14ꢀ11
Cover
front 2ꢀ10
Documentation 2ꢀ2
multiꢀpurpose tray 2ꢀ2, 2ꢀ4, 2ꢀ10
CUSTOM setting 5ꢀ6, 14ꢀ8
CUSTOM1/LONG setting 5ꢀ2, 5ꢀ7
CUSTOM2/SHORT setting 5ꢀ2, 5ꢀ7
Customer support 1ꢀ3
E
ECM, definition 1ꢀ2
ECM RX
message 13ꢀ10
setting 14ꢀ7
ECM TX
message 13ꢀ10
D
Data
modem, connecting 2ꢀ5, 2ꢀ6
Registration button 2ꢀ11, 14ꢀ3
Date, entering 3ꢀ6
DATE & TIME setting 3ꢀ6, 14ꢀ4
DATE SETUP setting 14ꢀ10
Default, definition 1ꢀ2
setting 14ꢀ6
ECONOMY PRT setting 5ꢀ8, 14ꢀ8
ERASE AFTER TX setting 9ꢀ13, 14ꢀ9
ERROR TX REPORT, sample 11ꢀ4
Ex:, definition 1ꢀ2
External device
DEFAULT ACTION setting 8ꢀ5, 8ꢀ6
Delayed sending
connecting 2ꢀ5, 2ꢀ6
F
deleting document set for 7ꢀ17
printing document set for 7ꢀ16
scanning a document into memory for 7ꢀ14, 7ꢀ15
Transmission button 2ꢀ11, 7ꢀ14, 7ꢀ16, 7ꢀ17
DELETE FILE setting 9ꢀ15, 14ꢀ9
Deleting
F/T RING TIME setting 8ꢀ5, 8ꢀ6, 14ꢀ7
Faceꢀdown delivery 5ꢀ4, 5ꢀ5
slot 2ꢀ10, 5ꢀ4
Faceꢀup delivery 5ꢀ4, 5ꢀ5
slot 2ꢀ10, 5ꢀ4
Fax, definition 1ꢀ2
FAX 2ꢀ2
assembling 2ꢀ4
document in memory 9ꢀ8
document set for delayed sending 7ꢀ17
polling box settings 9ꢀ14, 9ꢀ15
Delivery, paper. See Paper delivery
Destination labels 2ꢀ2, 6ꢀ6, 6ꢀ13
Dialling
coded speed dialling. See Coded speed dialling
methods 7ꢀ4
regular 7ꢀ4
cleaning 12ꢀ2 to 12ꢀ5
clearing jams 13ꢀ2 to 13ꢀ7
components 2ꢀ10, 2ꢀ11. See also individual
component names
connecting 2ꢀ5 to 2ꢀ7
name, registering 3ꢀ6, 3ꢀ7
number, registering 3ꢀ6, 3ꢀ7
restricting use 9ꢀ16 to 9ꢀ18
testing 2ꢀ16
special 9ꢀ2, 9ꢀ3
switching temporarily to tone 9ꢀ3
through switchboard 3ꢀ9, 3ꢀ10
Directory 6ꢀ16
unpacking 2ꢀ2, 2ꢀ3
FAX ONLY MODE
description 8ꢀ2
DISPLAY LANGUAGE setting 2ꢀ8, 14ꢀ10
DOC. MEMORY LIST
setting 8ꢀ2, 8ꢀ3, 14ꢀ7
FAX/TEL AUTO SW setting 8ꢀ4, 14ꢀ7
description 11ꢀ2
printing 9ꢀ4
sample 9ꢀ4
setting 9ꢀ4
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Fax/Tel Mode
description 8ꢀ2
Latch 2ꢀ10
LCD 2ꢀ11
setting 8ꢀ4
definition 1ꢀ2
setting options for 8ꢀ5, 8ꢀ6
FaxAbility. See Telecom FaxAbility
FaxStream™ Duet. See Telstra FaxStream™ Duet
FILE NAME setting 9ꢀ12, 14ꢀ9
Fixing assembly 2ꢀ10
messages 13ꢀ8 to 13ꢀ12. See also individual message
names
Letter mode
lowercase 3ꢀ2, 3ꢀ3
uppercase 3ꢀ2, 3ꢀ3
Front cover 2ꢀ10
Function Button 2ꢀ11, 3ꢀ6
FXꢀ3. See Toner cartridge
Letters, entering 3ꢀ2, 3ꢀ3
Lever, paper release 2ꢀ10, 13ꢀ4
LGL setting 5ꢀ2, 5ꢀ6, 14ꢀ8
LINE MONITOR VOL setting 14ꢀ4
Lists. See also individual list names
summary 11ꢀ2
LOAD PAPER message 13ꢀ10
Loading
document 4ꢀ3, 4ꢀ4
G
G3, definition 1ꢀ2
GROUP DIAL LIST
description 11ꢀ2
printing 6ꢀ17
sample 6ꢀ20
paper 2ꢀ15, 2ꢀ16
Group dialling 6ꢀ2, 7ꢀ4
registering 6ꢀ11 to 6ꢀ13
sending with 6ꢀ14
Guide
Location, safety instructions 1ꢀ5, 1ꢀ6
LOCK PHONE setting 9ꢀ16, 9ꢀ17, 14ꢀ10
Lowercase letter mode 3ꢀ2, 3ꢀ3
LTR setting 5ꢀ2, 5ꢀ6, 14ꢀ8
document 2ꢀ10
paper 2ꢀ10
M
Maintenance, safety instructions 1ꢀ4, 1ꢀ5
MAN/AUTO SWITCH setting 14ꢀ7
MANUAL MODE
H
Handling, safety instructions 1ꢀ4, 1ꢀ5
Handset
description 8ꢀ2
connecting 2ꢀ5
setting 8ꢀ7, 8ꢀ8
sending manually via 7ꢀ6, 7ꢀ7
Hook Button 2ꢀ11, 6ꢀ15, 7ꢀ6, 9ꢀ3
HOOKING setting 3ꢀ9, 3ꢀ10
HORIZ & VERTICAL setting 14ꢀ8
Manual redialling 7ꢀ9
cancelling 7ꢀ9
Manual sending via the handset 7ꢀ6, 7ꢀ7
cancelling 7ꢀ8
Manual setting. See MANUAL MODE
Memory
I
INCOMING RING setting 14ꢀ7
INSIDE IMAGE setting 14ꢀ4
Installing, toner cartridge 2ꢀ12 to 2ꢀ14
ITUꢀTS, definition 1ꢀ2
deleting document in 9ꢀ8
documents in 9ꢀ4 to 9ꢀ8
printing document in 9ꢀ5
printing list of documents in 9ꢀ4
receiving when problem occurs 8ꢀ10
Reference button 2ꢀ11, 9ꢀ4, 9ꢀ5, 9ꢀ6, 9ꢀ8
scanning a document for delayed sending into 7ꢀ14,
7ꢀ15
J
Jack 2ꢀ5, 2ꢀ6
Jams
clearing 13ꢀ2 to 13ꢀ7
in ADF 13ꢀ2
in paper delivery slots 13ꢀ3
inside unit 13ꢀ3 to 13ꢀ7
paper 13ꢀ3 to 13ꢀ7
sending. See Memory sending
sending document in 9ꢀ6, 9ꢀ7
MEMORY CLEAR REPORT 13ꢀ22
description 11ꢀ2
sample 13ꢀ22
MEMORY FULL message 13ꢀ10
MEMORY RX setting 14ꢀ7
Memory sending 7ꢀ5, 7ꢀ6
cancelling 7ꢀ8
K
KEEP PRINTING setting 14ꢀ8
KEYPAD VOLUME setting 14ꢀ4
MEMORY USED nn% message 13ꢀ11
Menu. See also individual menu names
accessing 14ꢀ3
definition 1ꢀ2
system, understanding 14ꢀ2, 14ꢀ3
L
Label
destination 2ꢀ2, 6ꢀ6, 6ꢀ13
paper loading warning 2ꢀ2, 2ꢀ4
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Messages. See LCD messages
MID PAUSE SET setting 14ꢀ6
Mistake, correcting 3ꢀ4
MULTI TX/RX (Transaction) REPORT 11ꢀ5
description 11ꢀ2
Paper delivery
faceꢀdown 5ꢀ4, 5ꢀ5
faceꢀup 5ꢀ4, 5ꢀ5
selecting 5ꢀ4, 5ꢀ5
selector 2ꢀ10, 5ꢀ5
sample 11ꢀ5
slot, jams in 13ꢀ3
MULTI TX/RX REPORT. See MULTI TX/RX
(Transaction) REPORT
PAPER SIZE setting 5ꢀ6, 14ꢀ8
Password
Multiꢀpurpose tray 2ꢀ10
capacity 5ꢀ2
cover 2ꢀ2, 2ꢀ4, 2ꢀ10
for polling box, setting 9ꢀ11 to 9ꢀ13
for polling receiving 9ꢀ9
registering for coded speed dialling 6ꢀ7 to 6ꢀ10
registering for oneꢀtouch speed dialling 6ꢀ3 to 6ꢀ6
PASSWORD setting 9ꢀ12, 9ꢀ16, 9ꢀ17, 14ꢀ9, 14ꢀ10
Pause, entering 9ꢀ2
PBX
definition 3ꢀ9
setting 3ꢀ9, 14ꢀ4
N
NO RX PAPER message 13ꢀ11
NO TEL # message 13ꢀ11
NOT AVAILABLE message 13ꢀ11
Number
entering 3ꢀ2, 3ꢀ3, 3ꢀ4
Polling
mode 3ꢀ2, 3ꢀ3, 3ꢀ4
Numeric buttons 2ꢀ11, 3ꢀ2
another fax machine 9ꢀ9, 9ꢀ10
box. See Polling box
button 2ꢀ11, 9ꢀ10, 9ꢀ14
definition 9ꢀ9
receiving. See Polling receiving
sending. See Polling sending
Polling box
changing settings 9ꢀ14, 9ꢀ15
deleting settings 9ꢀ14, 9ꢀ15
scanning document into 9ꢀ14
setting up 9ꢀ11 to 9ꢀ13
POLLING BOX
O
OFFHOOK ALARM setting 14ꢀ4
Ok button 2ꢀ11, 14ꢀ3
Oneꢀtouch speed dialling 6ꢀ2, 7ꢀ4
buttons 2ꢀ11, 6ꢀ2, 6ꢀ14
making telephone call with 6ꢀ15
registering 6ꢀ3 to 6ꢀ6
sending with 6ꢀ14
Operation panel 2ꢀ10, 2ꢀ11
Optional handset. See Handset
OUTPUT NO setting 14ꢀ5
OUTPUT YES setting 14ꢀ5
OUTSIDE IMAGE setting 14ꢀ4
menu 14ꢀ3, 14ꢀ9
setting 9ꢀ11 to 9ꢀ15
Polling receiving
cancelling 9ꢀ11
polling another fax machine 9ꢀ9, 9ꢀ10
Polling sending
P
Paper
changing polling box settings 9ꢀ14, 9ꢀ15
deleting polling box settings 9ꢀ14, 9ꢀ15
scanning document into polling box 9ꢀ14
setting up polling box 9ꢀ11 to 9ꢀ13
Power
cord 2ꢀ2, 2ꢀ7
cut 13ꢀ22
supply, safety instructions 1ꢀ6
switch 2ꢀ7
PREFIX setting 3ꢀ9, 3ꢀ10
PRINT ERROR ONLY setting 14ꢀ5
PRINT WITH IMAGE setting 14ꢀ5
PRINTER SETTINGS menu 14ꢀ3, 14ꢀ8
Printing
delivery. See Paper delivery
feeding problems 13ꢀ13
guide 2ꢀ10
jams 13ꢀ3 to 13ꢀ7
loading 2ꢀ15 to 2ꢀ16
loading warning label 2ꢀ2, 2ꢀ4
path 5ꢀ4
printable area 5ꢀ3
quantity 5ꢀ2
release lever 2ꢀ10, 13ꢀ4
requirements 5ꢀ2, 5ꢀ3
rest 2ꢀ2, 2ꢀ4, 2ꢀ10
selecting 5ꢀ3
size setting 5ꢀ2, 5ꢀ6, 5ꢀ7
weight 5ꢀ2
area 5ꢀ3
document in memory 9ꢀ5
document set for delayed sending 7ꢀ16
lists. See individual list names
problems 13ꢀ18, 13ꢀ19
reports. See individual report names
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Problems
cannot solve 13ꢀ21
Resolution
button 2ꢀ11, 7ꢀ2, 10ꢀ2
copying 13ꢀ17
copying, setting 10ꢀ2
document 4ꢀ2
sending, setting 7ꢀ2
general 13ꢀ20
multipage document 4ꢀ3
paper feeding 13ꢀ13
Rest, paper 2ꢀ2, 2ꢀ4, 2ꢀ10
Restricting
reception 9ꢀ19, 9ꢀ20
printing 13ꢀ18, 13ꢀ19
receiving 13ꢀ15 to 13ꢀ17
receiving into memory when 8ꢀ10
sending 13ꢀ13 to 13ꢀ15
telephone 13ꢀ18
PSTN setting 3ꢀ9, 14ꢀ4
PSWD POLL REJECT message 13ꢀ11
PSWD TX REJECTED message 13ꢀ11
Pulse dialling
use of FAX 9ꢀ16 to 9ꢀ18
RING COUNT setting 14ꢀ7
RING START TIME setting 8ꢀ5, 8ꢀ6
RꢀKEY SETTING 3ꢀ9, 14ꢀ4
Roller, transfer charging 2ꢀ10
ROTARY PULSE setting 3ꢀ8, 14ꢀ4
RX, definition 1ꢀ2
RX (Reception) REPORT 11ꢀ5
description 11ꢀ2
setting for 3ꢀ8
sample 11ꢀ5
switching temporarily to tone dialling 9ꢀ3
RX (Reception) SETTINGS menu 14ꢀ3, 14ꢀ7
RX CALL LEVEL setting 14ꢀ4
RX MODE setting 8ꢀ3, 8ꢀ4, 14ꢀ7
RX PAGE FOOTER setting 14ꢀ7
RX REDUCTION setting 14ꢀ8
RX REPORT. See also RX (Reception) REPORT
setting 14ꢀ5
RX RESTRICTION setting 9ꢀ19, 14ꢀ10
RX SETTINGS menu. See RX (Reception) SETTINGS
menu
Q
Quantity
document 4ꢀ2
paper 5ꢀ2
R
R button 2ꢀ11
registering 3ꢀ9, 3ꢀ10
REC’D IN MEMORY message 8ꢀ10, 13ꢀ12
Receive Mode button 2ꢀ11
Receiving. See also individual receive modes
cancelling 8ꢀ11
in memory when problem occurs 8ꢀ10
methods 8ꢀ2
polling. See Polling receiving
problems 13ꢀ15 to 13ꢀ17
remote, definition 8ꢀ7
RX START SPEED setting 14ꢀ10
RX TO MEMORY setting 14ꢀ8
S
Safety instructions 1ꢀ4 to 1ꢀ6
Saving, toner consumption 5ꢀ8
SCAN CONTRAST setting 7ꢀ3, 14ꢀ4
Scanner components, cleaning 12ꢀ4, 12ꢀ5
Scanning
restricting 9ꢀ19
contrast, copying 7ꢀ3
while performing other tasks 8ꢀ10
Reception report. See RX (Reception) REPORT
REDIAL INTERVAL setting 7ꢀ11, 14ꢀ6
REDIAL TIMES setting 7ꢀ11, 14ꢀ6
Redial/Pause button 2ꢀ11, 7ꢀ9, 9ꢀ2
Redialling 7ꢀ9 to 7ꢀ11
Remote reception, definition 8ꢀ7
REMOTE RX ID setting 14ꢀ7
REMOTE RX setting 14ꢀ7
Replacing
contrast, sending 7ꢀ3
document area 4ꢀ2
document for delayed sending into memory 7ꢀ14,
7ꢀ15
resolution, copying 10ꢀ2
resolution, sending 7ꢀ2
SELECT POL REJCT message 13ꢀ12
Selector, paper delivery 2ꢀ10, 5ꢀ5
Sender information
definition 3ꢀ5
toner cartridge 12ꢀ6 to 12ꢀ8
Report button 2ꢀ11, 6ꢀ17, 11ꢀ3, 14ꢀ2
REPORT SETTINGS menu 14ꢀ3, 14ꢀ5
Reports. See also individual report names
summary 11ꢀ2
registering 3ꢀ5 to 3ꢀ7
sample 3ꢀ5
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Sending
at preset time. See Delayed sending
cancelling 7ꢀ8
delayed. See Delayed sending
document in memory 9ꢀ6, 9ꢀ7
document requirements 4ꢀ2
manual via the handset 7ꢀ6, 7ꢀ7
memory 7ꢀ5, 7ꢀ6
methods 7ꢀ5 to 7ꢀ7
polling. See Polling sending
problems 13ꢀ13 to 13ꢀ15
same document to several fax numbers 7ꢀ12, 7ꢀ13
timer. See Delayed sending
with coded speed dialling 6ꢀ14
with group dialling 6ꢀ14
with oneꢀtouch speed dialling 6ꢀ14
with speed dialling 6ꢀ14
Sequential broadcasting 7ꢀ12, 7ꢀ13
Serial number, FAX 13ꢀ21
Settings. See also individual setting names
printing list of 14ꢀ2
SETUP FILE setting 9ꢀ12, 14ꢀ9
Shipping materials, removing 2ꢀ4
Size
T
T( ) button 9ꢀ3
TEL LINE TYPE setting 3ꢀ8, 14ꢀ4
Telephone
connecting 2ꢀ5, 2ꢀ6
making call with speed dialling 6ꢀ15
problems 13ꢀ18
TELEPHONE # MARK setting 14ꢀ4
Telephone line
cord 2ꢀ2, 2ꢀ5
type, setting 3ꢀ8
Testing FAX 2ꢀ16
Thickness, document 4ꢀ2
Time
entering 3ꢀ6
sending at preset. See Delayed sending
TIME OUT setting 14ꢀ6
Timer sending. See Delayed sending
Tone dialling
setting for 3ꢀ8
switching temporarily to 9ꢀ3
Toner cartridge 2ꢀ2
compartment 2ꢀ10
installing 2ꢀ12 to 2ꢀ14
replacing 12ꢀ6 to 12ꢀ8
document 4ꢀ2
paper 5ꢀ2, 5ꢀ6, 5ꢀ7
Toner saver setting 5ꢀ8
Space button 2ꢀ11, 3ꢀ3, 3ꢀ4
Special function buttons 2ꢀ11. See also individual button
names
Speed dialling. See also individual speed dialling methods
definition 6ꢀ2
lists. See Speed dialling lists
making telephone call with 6ꢀ15
methods 6ꢀ2
sending document with 6ꢀ14
using 6ꢀ14, 6ꢀ15
Speed dialling lists. See also individual list names
printing 6ꢀ17 to 6ꢀ20
samples 6ꢀ18 to 6ꢀ20
Start/Copy button 2ꢀ11, 10ꢀ2, 10ꢀ3
Stop button 2ꢀ11, 14ꢀ3
SUBADD TX REJECT message 13ꢀ12
Subaddress
TONER SUPPLY LOW setting 14ꢀ8
TOUCH TONE setting 3ꢀ8, 14ꢀ4
Transfer charging roller 2ꢀ10
Transmission report. See TX (Transmission) REPORT
Tray
multiꢀpurpose 2ꢀ10
multiꢀpurpose, cover 2ꢀ2, 2ꢀ4, 2ꢀ10
support 2ꢀ2, 2ꢀ4, 2ꢀ10
TTI POSITION setting 14ꢀ4
TX, definition 1ꢀ2
TX (Transmission) REPORT 11ꢀ4
description 11ꢀ2
sample 11ꢀ4
TX (Transmission) SETTINGS menu 14ꢀ3, 14ꢀ6
TX PASSWORD setting 9ꢀ12, 14ꢀ9
TX REPORT. See also TX (Transmission) REPORT
setting 14ꢀ5
TX SETTINGS menu. See TX (Transmission) SETTINGS
menu
TX START SPEED setting 14ꢀ10
TX TERMINAL ID setting 14ꢀ4
TX/RX CANCELLED message 13ꢀ12
TX/RX NO., definition 1ꢀ2
TX/RX NO. nnnn message 13ꢀ12
TX/RX NO. nnnn, SCANNING P.nnn, MEMORY FULL
message 13ꢀ12
for polling receiving 9ꢀ9
registering for coded speed dialling 6ꢀ7 to 6ꢀ10
registering for oneꢀtouch speed dialling 6ꢀ3 to 6ꢀ6
SUMMER TIME setting 3ꢀ11, 14ꢀ11
Support
customer 1ꢀ3
document 2ꢀ2, 2ꢀ4, 2ꢀ10
tray 2ꢀ2, 2ꢀ4, 2ꢀ10
Switchboard, dialling through 3ꢀ9, 3ꢀ10
Symbols, entering 3ꢀ2, 3ꢀ4
SYSTEM SETTINGS menu 14ꢀ3, 14ꢀ10
Type conventions 1ꢀ2, 1ꢀ3
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U
UN/LOCK PHONE setting 9ꢀ16, 9ꢀ17, 14ꢀ10
UNIT NAME setting 3ꢀ7, 14ꢀ4
UNIT TELEPHONE # setting 3ꢀ7, 14ꢀ4
Unpacking FAX 2ꢀ2, 2ꢀ3
Uppercase letter mode 3ꢀ2, 3ꢀ3
USER SETTINGS menu 14ꢀ3, 14ꢀ4
USER’S DATA LIST
description 11ꢀ2
printing 14ꢀ2
sample 14ꢀ2
User’s Guide, type conventions 1ꢀ2, 1ꢀ3
V
VERTICAL ONLY setting 14ꢀ8
Volume
ALARM VOLUME setting 14ꢀ4
CALLING VOLUME setting 14ꢀ4
KEYPAD VOLUME setting 14ꢀ4
LINE MONITOR VOL setting 14ꢀ4
VOLUME CONTROL setting 14ꢀ4
W
Weight
document 4ꢀ2
paper 5ꢀ2
unit 1ꢀ5
Iꢀ7
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Iꢀ8
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