Brother All in One Printer NC 100h User Manual

Multi-Protocol Print/Fax Server  
Network User’s Guide  
NC-100h  
Please read this manual thoroughly before using the machine. You can print or  
view this manual from the CD-ROM at any time, please keep the CD-ROM in a  
convenient place for quick and easy reference at all times.  
resource for all your machine needs. Download the latest drivers and utilities for  
your Brother machine, read the FAQs and troubleshooting tips or learn about  
special printing solutions in the 'Solutions' and 'Customer Education' sections.  
Version 0  
Download from Www.Somanuals.com. All Manuals Search And Download.  
IMPORTANT NOTE:For technical and operational assistance, you must call.  
Calls must be made from within that country.  
In USA  
1-800-284-4329  
In Canada  
1-877-BROTHER  
(514) 685-6464 (In Montreal)  
If you have any comments or suggestions, please write to us at:  
In Europe  
European Technical Services  
Shepley Street  
Audenshaw  
Manchester, M34 5JD  
UK  
In USA  
Customer Service  
Brother International Corporation  
100 Somerset Corporate Boulevard  
Bridgewater, NJ 08807 USA  
In Canada  
Brother International Corporation (Canada), Ltd.  
- Marketing Dept.  
1, rue Hôtel de Ville  
Dollard-des-Ormeaux, PQ, Canada H9B 3H6  
Brother fax-back system (USA)  
Brother Customer Service has set up an easy-to-use fax-back system so you can  
get instant answers to common technical questions and information about all our  
products. This is available 24 hours a day, seven days a week. You can use the  
system to send the information to any fax machine.  
Call the number below and follow the recorded instructions to receive a fax about  
how to use the system and an Index of the subjects you can get information about.  
In USA only  
1-800-521-2846  
Dealers and service centers (USA)  
For the name of a Brother authorized dealer or service center, call 1-800-284-  
4357.  
Service centers (Canada)  
For the address of service centers in Canada, call 1-877-BROTHER.  
Internet addresses  
Brother Global Web Site: http://www.brother.com  
Questions, and Driver Updates and Utilities: http://solutions.brother.com  
(In USA Only) For Brother Accessories & Supplies: http://www.brothermall.com  
ii  
Download from Www.Somanuals.com. All Manuals Search And Download.  
IMPORTANT INFORMATION: REGULATIONS  
Federal Communications Commission (FCC) Declaration  
of Conformity (For U.S.A. only)  
Responsible Party: Brother International Corporation  
100 Somerset Corporate Boulevard  
Bridgewater, NJ 08807-0911, USA  
TEL: (908) 704-1700  
declares, that the products  
Product Name:  
Model Number:  
Brother Network Card (BR-net)  
NC-100h  
complies with Part 15 of the FCC Rules. Operation is subject to the following  
two conditions: (1) This device may not cause harmful interference, and (2)  
this device must accept any interference received, including interference that  
may cause undesired operation.  
This equipment has been tested and found to comply with the limits for a  
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are  
designed to provide reasonable protection against harmful interference in a  
residential installation. This equipment generates, uses, and can radiate  
radio frequency energy and, if not installed and used in accordance with the  
instructions, may cause harmful interference to radio communications.  
However, there is no guarantee that interference will not occur in a particular  
installation. If this equipment does cause harmful interference to radio or  
television reception, which can be determined by turning the equipment off  
and on, the user is encouraged to try to correct the interference by one or  
more of the following measures:  
- Reorient or relocate the receiving antenna.  
- Increase the separation between the equipment and receiver.  
- Connect the equipment into an outlet on a circuit different from that to  
which the receiver is connected.  
- Consult the dealer or an experienced radio/TV technician for help.  
Important  
Changes or modifications not expressly approved by Brother Industries, Ltd.  
could void the user's authority to operate the equipment.  
Industry Canada Compliance Statement (For Canada only)  
This Class B digital apparatus complies with Canadian ICES-003.  
Cet appareil numérique de la classe B est conforme a la norme NMB-003  
du Canada.  
iii  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Declaration of Conformity (Europe)  
We, Brother Industries, Ltd.,  
15-1, Naeshiro-cho, Mizuho-ku, Nagoya 467-8561, Japan  
declare that this product is in conformity with the following normative  
documents.  
Safety:  
EMC:  
EN 60950,  
EN 55022 Class B,  
EN 55024  
following the provisions of the Low Voltage Directive 73/23/EEC and the  
Electromagnetic Compatibility Directive 89/336/EEC (as amended by 91/  
263/EEC and 92/31/EEC).  
Issued by: Brother Industries, Ltd.  
Information & Document Company  
Caution for LAN connection  
Connect this product to a LAN connection that is not subjected to overvoltages.  
Intel Copyright and License Information  
This products includes object code from Intel’s UPnP SDK.  
The following is the copyright and licensing information for Intel UPnP SDK.  
Copyright© 2000 Intel Corporation  
All rights reserved.  
Redistribution and use in source and binary forms, with or without  
modification, are permitted provided that the following conditions are met:  
* Redistributions of source code must retain the above copyright notice this  
list of conditions and the following disclaimer.  
* Redistributions in binary form must reproduce the above copyright  
notice, this list of conditions and the following disclaimer in the  
documentation and/or other materials provided with the distribution.  
* Neither name of Intel Corporation nor the names of its contributors may  
be used to endorse or promote products derived from this software  
without specific prior written permission.  
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND  
CONTRIBUTORS “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES,  
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF  
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE  
DISCLAIMED. IN NO EVENT SHALL INTEL OR CONTRIBUTORS BE LIABLE  
FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR  
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO,  
PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE,  
DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND  
ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY,  
OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY  
OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE  
POSSIBILITY OF SUCH DAMAGE.  
iv  
Download from Www.Somanuals.com. All Manuals Search And Download.  
1
2
Changing the IP Address using the BRAdmin  
Professional utility....................................................... 2-2  
Using BRAdmin Professional utility and the TCP/IP  
Protocol to set the IP address .................................... 2-3  
Assigning TCP/IP Information Automatically (Advanced). 2-4  
Using DHCP to Configure the IP address ..................2-4  
Using APIPA to Configure the IP Address..................2-4  
Using RARP to Configure the IP Address ..................2-5  
Using BOOTP to Configure the IP Address................2-5  
Other Sources of Information .....................................2-6  
(*1) Complete descriptions of these features are included in the  
Software User’s Guide on the CD-ROM.  
v
Download from Www.Somanuals.com. All Manuals Search And Download.  
3
Relay Report.........................................................3-16  
Setup Misc................................................................3-17  
Ethernet................................................................3-17  
Time Zone ............................................................3-17  
Scan to E-mail ..........................................................3-18  
Quality ..................................................................3-18  
Black and White File Type....................................3-18  
Color File Type .....................................................3-19  
Network Configuration List........................................3-19  
Restoring the Network Settings to Factory Default...3-19  
vi  
Download from Www.Somanuals.com. All Manuals Search And Download.  
4
Network Printing from Windows® (Peer to Peer) ...............4-1  
For Windows® 2000/XP, LAN Server and Warp Server users  
Windows® 2000/XP (TCP/IP) Configuration...............4-2  
Windows® 2000/XP Printing  
Windows® 2000/XP Printing  
5
6
Network Printing from Macintosh® .....................................5-1  
TCP/IP Printing for Macintosh® ........................................ 5-1  
Receiving E-mail or Internet Fax ................................6-5  
Receiving an Internet Fax to a PC.............................. 6-6  
Forwarding Received E-mail and Fax Messages....... 6-7  
Relay Broadcasting .................................................... 6-7  
Relay Broadcast from a machine ........................... 6-8  
TX Verification Mail..................................................... 6-9  
Setup Mail (TX)......................................................... 6-10  
Setup Mail (RX) ........................................................6-10  
Error mail.................................................................. 6-11  
Important information on Internet Fax ...................... 6-11  
vii  
Download from Www.Somanuals.com. All Manuals Search And Download.  
7
Windows® 98/Me/2000/XP .........................................7-5  
8
9
Windows® 98/Me Peer to Peer Print (LPR)  
Installing Brother Internet Fax Printing Driver.............9-2  
Changing the BFP Port Settings.................................9-4  
Relay Broadcast Function...........................................9-5  
Uninstalling from Windows® 98/Me/2000/XP..............9-7  
Using the BFP Address Book .....................................9-9  
Setting Up a Member in the Address Book ..........9-10  
Setting Up a Group for Broadcasting........................9-11  
Editing Member Information .................................9-12  
Exporting the Address Book.................................9-12  
Sending a Network Fax with BFP.............................9-13  
viii  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Operating System Support.....................................A-9  
Protocol Support.....................................................A-9  
Network ..................................................................A-9  
Network Printing.....................................................A-9  
Network PC Fax send ............................................A-9  
Network Scanning ................................................A-10  
Management Utilities............................................A-11  
Function Table and Factory Default Settings ...........A-12  
INDEX...................................................................................... I-1  
ix  
Download from Www.Somanuals.com. All Manuals Search And Download.  
1
Introduction  
1
Computer Network Basics  
Overview  
The network-connected Brother machine allows multiple computers  
to carry out several independent print jobs on one machine.  
To use the Brother machine through a network, you need to select a  
protocol, configure the Print / Fax Server, and set up the computers  
you use.  
Protocol selection and Print / Fax Server configuration  
If a Brother machine has been already connected to a  
network, please check the current protocol. In this case,  
you don't need to configure the Print / Fax Server.  
Print / Fax Server  
Print / Fax Server activates the network functions built-in  
the Brother machine.  
Protocols  
Protocols are the standardized sets of rules for transmitting data on  
a network. Protocols allow the users to gain access to the network-  
connected resources.  
TCP/IP  
This is the most popular set of protocols used for communication  
such as Internet and E-mail. This protocol can be used in almost  
all the operation systems such as Windows®, Macintosh® and  
Linux.  
TCP/IP is suited to a large-scale network and is widely used for  
company networks.  
TCP/IP is also widely used as the print protocol. The Brother  
machine can use the TCP/IP-based protocols such as LPR and  
NetBIOS Name Resolution.  
1 - 1 INTRODUCTION  
Download from Www.Somanuals.com. All Manuals Search And Download.  
             
Protocol Configuration Items  
TCP/IP Configuration  
• IP Address  
• Gateway (when routers exist on your network)  
IP Address  
An IP address is a series of numbers that identifies each computer  
connected to the Internet. An IP address consists of four numbers  
separated by dots. Each number is between 0 and 255. You must  
allocate a unique IP address that is correct for the attached  
network.  
Example) In a small network, set the IP addresses by changing  
the final number.  
192.168.1.1, 192.168.1.2, 192.168.1.3  
Subnet mask  
Subnet masks restrict network communication and an example of  
one follows...  
- 255.255.0.0  
Example) PC1 can talk to PC2  
PC1 IP Address  
Subnet Mask  
193. 1.  
255. 255. 0.  
2.  
3
0
PC2 IP Address  
Subnet Mask  
193. 1.  
255. 255. 0.  
3.  
4
0
Here is an example of an IP address and a subnet mask.  
IP Address  
Subnet Mask  
193. 1.  
255. 255. 0.  
2.  
3
0
0 means this part of the address is not limited for communication.  
In the above example, we can communicate with anything that has  
an IP address that begins with 193.1.X.X  
INTRODUCTION 1 - 2  
Download from Www.Somanuals.com. All Manuals Search And Download.  
       
Gateway (and Router)  
A Gateway is the transfer device that passes data between  
networks. A gateway is a network point that acts as an entrance to  
another network and sends data transmitted via the network to an  
exact destination. The router knows where to direct data that  
arrives at the gateway. If a destination is located at an external  
network, the router transmits data to the external network. If your  
network communicates with other networks, you may need to  
configure the Gateway IP address. If you do not know the Gateway  
IP address then contact your Network Administrator.  
Node name  
Node name appears in current BRAdmin Professional or  
Printer configuration page. Default Node name is  
"BRN_xxxxxx" ("xxxxxx" is the last six digits of Ethernet  
address.)  
1 - 3 INTRODUCTION  
Download from Www.Somanuals.com. All Manuals Search And Download.  
   
Network Connection  
Types of Network  
There are various ways to configure and arrange networks and  
network printing depending on the office environment and  
requirements. We recommend to use this product in a Peer to Peer  
environment in which each computer directly sends and receives  
data to and from the Brother machine.  
Peer-to-Peer Printing  
Each computer requires configuration of the printer port.  
INTRODUCTION 1 - 4  
Download from Www.Somanuals.com. All Manuals Search And Download.  
       
Network Example  
Example : Peer-to-Peer (TCP/IP)  
R
R
Windows  
Windows  
UNIX  
Router  
TCP/IP  
TCP/IP  
• Each computer needs the TCP/IP and Print Protocol configured.  
• The Brother machine needs to have an IP address configured.  
• If a TCP/IP environment has been already established, we  
recommend using Peer-to-Peer.  
• If a routers exist, then computers can access the Brother  
machine through the routers. (In this case, the Gateway address  
must be configured.)  
• The Brother machine can also communicate with Macintosh®  
(TCP/IP compatible Operating Systems) devices.  
1 - 5 INTRODUCTION  
Download from Www.Somanuals.com. All Manuals Search And Download.  
   
Features  
Overview  
The Brother Network Print / Fax Server allows your Brother machine  
to be shared on a 10/100Mbit Ethernet Network. Administration  
utilities provide easy configuration and management of your Brother  
machine. Once configured, it allows your machine to FAX  
documents over the Internet; print and scan documents over a  
network. This is supplied with Brother's Peer to Peer printing  
software allowing you to easily share the machine as a small  
workgroup printer.  
Network Printing  
The Print / Fax server can be utilized as a print server providing  
printing services for the Windows® 98/Me, Windows® 2000/XP  
supporting the TCP/IP protocols and Macintosh® Networks  
supporting QuickDraw over TCP/IP or Rendezvous. (See chapter 5  
for details)  
Network Scanning  
You can scan documents into a PC on your Network directly or the  
Brother machine can E-mail them to your PC for editing in Black &  
White or Color. (See chapter 8 of the Software User’s Guide on the  
CD-ROM)  
Network PC-FAX  
Your Brother machine can be used as a simple network fax server,  
allowing users to send documents directly from their PC as faxes.  
(See chapter 6 of the Software User’s Guide on the CD-ROM for  
complete description)  
INTRODUCTION 1 - 6  
Download from Www.Somanuals.com. All Manuals Search And Download.  
               
Internet Fax / Scan to E-mail Server  
The Brother machine can be assigned an E-mail address allowing  
you to send, receive and forward documents on a Local Area  
Network and the Internet to PC's or other Internet Fax machines.  
Before using this function, you have to configure the necessary  
machine settings, such as Setup TCP/IP and Setup Internet of the  
LAN Main Setup menu by using the machine’s control panel as  
indicated in chapter 3. (For more details see chapter 6 of this User’s  
Guide)  
SMTP/POP3 mail server support is required.  
Network PhotoCapture Center  
You can view or retrieve data from the media card inserted into  
Brother machine by double-clicking the Network PhotoCapture  
Center icon on the desk top of your PC. The software is automatically  
installed when you select network connection during the software  
installation.  
Management Utilities  
The BRAdmin Professional utilities provide powerful easy to use  
configuration and management of Fax, network and E-mail settings.  
1 - 7 INTRODUCTION  
Download from Www.Somanuals.com. All Manuals Search And Download.  
           
2
TCP/IP Configuration  
2
Assigning TCP/IP Information (Basic)  
Overview  
The TCP/IP protocol requires that each device on the network have  
it's own unique IP address. Use the following information to learn  
about IP address configuration.  
The Automatic Private IP Addressing (APIPA) protocol automatically  
assigns an IP address from the range: 169.254.1.0 to  
169.254.254.255. If you want to disable the APIPA protocol, set  
APIPA to Off using control panel. For more information see page 2-  
8. If the APIPA protocol is disabled, the default IP address of a  
Brother Print/Fax server is 192.0.0.192.  
However, you can easily change this IP address number to match  
with the IP address details of your network. This can be done in any  
of the following ways:  
From your machine’s control panel settings.  
BRAdmin Professional utility (for Windows® 98/Me and Windows®  
2000/XP).  
DHCP, APIPA, Reverse ARP (rarp) or BOOTP.  
Other SNMP based management utilities.  
These configuration methods are described in the following paragraphs.  
The IP address you assign to the Print/Fax server must be on  
the same logical network as your host computers. If it is not,  
you must properly configure the subnet mask and the router  
(gateway). (See page 1-2 for more details)  
TCP/IP CONFIGURATION 2 - 1  
Download from Www.Somanuals.com. All Manuals Search And Download.  
             
Using the machine’s control panel to allocate  
an IP address  
Refer to chapter 3 for details on how to configure IP address  
information using the machine’s control panel. By using the control  
panel on the machine, you can program the IP address details at the  
same time that other machine parameters are configured.  
Changing the IP Address using the BRAdmin  
Professional utility  
Please use the BRAdmin Professional utility version that was  
supplied on the CD-ROM with your Brother product.  
You can also download the latest Brother BRAdmin  
Professional utility version from http://solutions.brother.com.  
This utility is only available for Windows® users.  
Start the BRAdmin Professional utility (from Windows® 98/Me and  
Windows® 2000/XP), by clicking Start / Programs / Brother  
Administrator Utilities / Brother BRAdmin Professional Utilities  
/ BRAdmin Professional.  
The BRAdmin Professional utility can use the TCP/IP protocols to  
communicate with the Brother Print/Fax server.  
If you wish to use the TCP/IP protocol to manage the Print/Fax server  
make sure that the print server has a valid IP address. If you are not  
using DHCP, BOOTP or RARP, you will want to change the IP  
address.This is how to change the IP address using the BRAdmin  
Professional utility:  
Use the TCP/IP protocol and let BRAdmin Professional utility find  
the Brother print server as an unconfigured device.  
2 - 2 TCP/IP CONFIGURATION  
Download from Www.Somanuals.com. All Manuals Search And Download.  
     
Using BRAdmin Professional utility and the TCP/  
IP Protocol to set the IP address  
If your PC is using the TCP/IP protocol, do the following:  
1
2
Select TCP/IP filter in the left frame of the main BRAdmin  
window.  
Select the Device menu and choose the Search Active  
Devices.  
If the Print/Fax server is set to its factory default settings, it  
will not appear in the BRAdmin Professional utility screen.  
However, selecting the Search Active Devices option will  
force the BRAdmin Professional utility to find the device as  
an unconfigured device.  
3
4
Select the Devices menu and choose Setup Unconfigured  
Devices.  
Select the MAC address of your Print/Fax server and click the  
Configure button.  
You can find the node name and MAC address by printing out the  
machine configuration page. Refer to this Guide chapter 3 for  
information on how to print the configuration page on your Print/Fax  
server.  
5
Enter the IP address, Subnet mask and Gateway (if needed)  
of your Print/Fax server.  
6
7
Click OK then select Close.  
With the correctly programmed IP address, you will see the  
Brother Print/Fax server in the device list.  
TCP/IP CONFIGURATION 2 - 3  
Download from Www.Somanuals.com. All Manuals Search And Download.  
   
Assigning TCP/IP Information  
Automatically (Advanced)  
Using DHCP to Configure the IP address  
The Dynamic Host Configuration Protocol (DHCP) is one of several  
automated mechanisms for IP address allocation. If you have DHCP  
Server in your network (typically a Unix/Linux or Windows® 2000, XP  
network) the Print/Fax server will automatically obtains its IP address  
from DHCP server and register its name with any RFC 1001 and  
1002-compliant dynamic name services.  
If you do not want your Print/Fax server configured via  
DHCP, BOOTP or RARP, you must set the BOOT METHOD  
to static so that the Print/Fax server has a static IP address.  
This will prevent the Print/Fax server from trying to obtain an  
IP address from any of these systems. To change the BOOT  
METHOD, use the machine’s control panel or by using the  
BRAdmin Professional utility.  
Using APIPA to Configure the IP Address  
With Automatic Private IP Addressing (APIPA), DHCP clients  
automatically configure an IP address and subnet mask when a  
DHCP server is not available. The device chooses it's own IP  
address in the range 169.254.1.0 through to 169.254.254.255. The  
subnet mask is automatically set to 255.255.0.0 and the gateway  
address is set to 0.0.0.0.  
By default, the APIPA protocol is enabled.  
2 - 4 TCP/IP CONFIGURATION  
Download from Www.Somanuals.com. All Manuals Search And Download.  
           
Using RARP to Configure the IP Address  
The Brother Print/Fax server’s IP address can be configured using  
the Reverse ARP (rarp) facility on your host computer. This is done  
by editing the /etc/ethersfile (if this file does not exist, you can  
create it) with an entry similar to the following:  
00:80:77:31:01:07 BRN_310107  
Where the first entry is the Ethernet address of the Print/Fax server  
and the second entry is the name of the Print/Fax server (the name  
must be the same as the one you put in the /etc/hostsfile).  
If the rarp daemon is not already running, start it (depending on the  
system the command can be rarpd, rarpd -a, in.rarpd -a  
or something else; type man rarpdor refer to your system  
documentation for additional information). To verify that the rarp  
daemon is running on a Berkeley UNIX-based system, type the  
following command:  
ps -ax | grep -v grep | grep rarpd  
For AT&T UNIX-based systems, type:  
ps -ef | grep -v grep | grep rarpd  
The Brother Print/Fax server will get the IP address from the rarp  
daemon when the printer is powered on.  
Using BOOTP to Configure the IP Address  
BOOTP is an alternative to rarp that has the advantage of allowing  
configuration of the subnet mask and gateway. In order to use  
BOOTP to configure the IP address make sure that BOOTP is  
installed and running on your host computer (it should appear in the  
/etc/servicesfile on your host as a real service; type man  
bootpdor refer to your system documentation for information).  
BOOTP is usually started up via the /etc/inetd.conffile, so you  
may need to enable it by removing the “#” in front of the bootp entry  
in that file. For example, a typical bootp entry in the /etc/inetd.conf file  
would be:  
#bootp dgram udp wait /usr/etc/bootpd bootpd -i  
TCP/IP CONFIGURATION 2 - 5  
Download from Www.Somanuals.com. All Manuals Search And Download.  
       
Depending on the system, this entry might be called “bootps” instead  
of “bootp”.  
In order to enable BOOTP, simply use an editor to delete the  
“#” (if there is no “#”, then BOOTP is already enabled). Then  
edit the BOOTP configuration file (usually /etc/bootptab) and  
enter the name, network type (1 for Ethernet), Ethernet  
address and the IP address, subnet mask and gateway of the  
Print/Fax server. Unfortunately, the exact format for doing  
this is not standardized, so you will need to refer to your  
system documentation to determine how to enter this  
information (many UNIX systems also have template  
examples in the bootptab file that you can use for reference).  
Some examples of typical /etc/bootptab entries include:  
BRN_310107 1 00:80:77:31:01:07 192.189.207.3  
and:  
BRN_310107:ht=ethernet:ha=008077310107:\  
ip=192.189.207.3:  
Certain BOOTP host software implementations will not respond to  
BOOTP requests if you have not included a download filename in the  
configuration file; if this is the case, simply create a null file on the host  
and specify the name of this file and its path in the configuration file.  
As with rarp, the Print/Fax server will load its IP address from the  
BOOTP server when the machine is powered on.  
Other Sources of Information  
Visit http://solutions.brother.com/ for more information on TCP/IP  
protocol.  
2 - 6 TCP/IP CONFIGURATION  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
3
Front Panel Setup  
3
LAN Main Setup Menu  
You can connect your machine into the network to use the Internet  
FAX, Network Scanner, Network PC-FAX, Network Printer and  
Network PhotoCapture Center.  
To use all the network functions, you can set up your machine using  
the control panel LAN menu.  
You can also set up the LAN settings using BRAdmin. (See  
The LAN menu selections allow you to setup the Brother machine for  
your network and Internet Fax configuration. Press Menu/Set then  
press the appropriate number, 5 for LAN. In the LAN Main Setup  
menu, there are seven main selections: Setup TCP/IP, Setup  
Internet, Setup Mail RX, Setup Mail TX, Setup Relay, Setup Misc.  
and Scan to E-mail. Proceed to the menu selection you wish to  
configure. (See chapter 3 of the User’s Guide for the LAN menu  
options)  
Please note that the machine is supplied with the BRAdmin  
Professional Windows® software, which can be used to configure  
many aspects of the network.  
Download from Www.Somanuals.com. All ManuFalRs SOeaNrcTh APndADNoEwnLloaSdE. TUP 3 - 1  
         
Setup TCP/IP  
This menu has nine sections: Boot Method, IP Address, Subnet  
Mask, Gateway, Host Name, WINS Config, WINS Server, DNS  
Server and APIPA.  
BOOT Method  
1
2
Press Menu/Set, 5, 1, 1.  
Press  
or  
to select Auto, Static, RARP, BOOTPor  
DHCP.  
3
4
Press Menu/Set.  
Press Stop/Exit.  
Static mode  
In this mode the machines IP address must be manually assigned.  
Once entered the IP address is locked to the assigned address.  
Auto mode  
In this mode, the machine will scan the network for a DHCP server,  
if it can find one, and if the DHCP server is configured to allocate an  
IP address to the machine, then the IP address supplied by the  
DHCP server will used. If no DHCP server is available, then the  
machine will scan for a BOOTP server. If a BOOTP server is  
available, and it is configured correctly, the machine will take its IP  
address from the BOOTP server. After it is initially powered ON, it  
may take a few minutes for the machine to scan the network for a  
server.  
3 - 2 FRONT PANEL SETUP  
Download from Www.Somanuals.com. All Manuals Search And Download.  
       
RARP mode  
Brother Print / Fax server IP address can be configured using the  
Reverse ARP (RARP) facility on your host computer. This is done by  
editing the /etc/ethers file (if this file does not exist, you can create it)  
with an entry similar to the following:  
00:80:77:31:01:07 BRN_310107  
Where the first entry is the Ethernet address of the Print / Fax server  
and the second entry is the name of the Print / Fax server (the name  
must be the same as the one you put in the /etc/hosts file).  
If the rarp daemon is not already running, start it (depending on the  
system the command can be rarpd, rarpd -a, in.rarpd -a or something  
else; type man rarpd or refer to your system documentation for  
additional information). To verify that the rarp daemon is running on  
a Berkeley UNIX-based system, type the following command:  
ps -ax | grep -v grep | grep rarpd  
For AT&T UNIX-based systems, type:  
ps -ef | grep -v grep | grep rarpd  
The Brother Print / Fax server will get the IP address from the rarp  
daemon when it is powered on.  
BOOTP mode  
BOOTP is an alternative to rarp that has the advantage of allowing  
configuration of the subnet mask and gateway. In order to use  
BOOTP to configure the IP address make sure that BOOTP is  
installed and running on your host computer (it should appear in the  
/etc/services file on your host as a real service; type man bootpd or  
refer to your system documentation for information). BOOTP is  
usually started up via the /etc/inetd.conf file, so you may need to  
enable it by removing the “#” in front of the bootp entry in that file. For  
example, a typical bootp entry in the /etc/inetd.conf file would be:  
#bootp dgram udp wait /usr/etc/bootpd bootpd -i  
Depending on the system, this entry might be called “bootps”  
instead of “bootp”.  
Download from Www.Somanuals.com. All ManuFalRs SOeaNrcTh APndADNoEwnLloaSdE. TUP 3 - 3  
In order to enable BOOTP, simply use an editor to delete the “#” (if  
there is no “#”, then BOOTP is already enabled). Then edit the  
BOOTP configuration file (usually /etc/bootptab) and enter the name,  
network type (1 for Ethernet), Ethernet address and the IP address,  
subnet mask and gateway of the Print / Fax server. Unfortunately,  
the exact format for doing this is not standardized, so you will need  
to refer to your system documentation to determine how to enter this  
information (many UNIX systems also have template examples in  
the bootptab file that you can use for reference). Some examples of  
typical /etc/bootptab entries include:  
BRN_310107 1 00:80:77:31:01:07 192.189.207.3  
and:  
BRN_310107:ht=ethernet:ha=008077310107:\  
ip=192.189.207.3:  
Certain BOOTP host software implementations will not respond to  
BOOTP requests if you have not included a download filename in the  
configuration file; if this is the case, simply create a null file on the  
host and specify the name of this file and its path in the configuration  
file.  
As with rarp, the Print / Fax server will load its IP address from the  
BOOTP server when the printer is powered on.  
DHCP mode  
Dynamic Host Configuration Protocol (DHCP) is one of several  
automated mechanisms for IP address allocation. If you have DHCP  
Server in your network (typically a Unix, Windows® 2000/XP  
network) the Print / Fax server will automatically obtains its IP  
address from DHCP server and register its name with any RFC 1001  
and 1002-compliant dynamic name services.  
If you do not want your Print / Fax server configured via  
DHCP, BOOTP or RARP, you must set the Boot Method to  
Static, this will prevent the Print / Fax server from trying to  
obtain an IP address from any of these systems. To change  
the Boot Method, you can use the front panel or the BRAdmin  
application.  
3 - 4 FRONT PANEL SETUP  
Download from Www.Somanuals.com. All Manuals Search And Download.  
IP Address  
This field displays the current IP address of the machine. If you have  
selected a BOOT Method of Static, enter the IP address that you  
wish to assign to the machine (check with your network manager for  
the IP address to use). If you have selected a method other than  
Static, the machine will attempt to determine its IP address using the  
DHCP or BOOTP protocols. The default IP address of your machine  
will probably be incompatible with the IP address numbering scheme  
of your network. We recommend that you contact your network  
manager for an IP address for the network the unit will be connected  
on.  
1
2
3
4
Press Menu/Set, 5, 1, 2.  
Select 1 to change. Enter the IP address.  
Press Menu/Set.  
Press Stop/Exit.  
When the Boot Method is set to “Auto”, the machine cannot  
receive IP address from a BOOTP server in Windows® 2000.  
So please ensure that you use DHCP for Windows® 2000  
server.  
Subnet Mask  
This field displays the current subnet mask used by the machine. If  
you are not using DHCP or BOOTP to obtain the subnet mask, enter  
the desired subnet mask. Check with your network manager for the  
subnet mask to use.  
1
2
3
4
Press Menu/Set, 5, 1, 3.  
Enter the Subnet Mask address.  
Press Menu/Set.  
Press Stop/Exit.  
Download from Www.Somanuals.com. All ManuFalRs SOeaNrcTh APndADNoEwnLloaSdE. TUP 3 - 5  
       
Gateway  
This field displays the current gateway or router address used by the  
machine. If you are not using DHCP or BOOTP to obtain the gateway  
or router address, enter the address you wish to assign. If you do not  
have a gateway or router, leave this field blank. Check with your  
network manager if you are unsure.  
1
2
3
4
Press Menu/Set, 5, 1, 4.  
Select 1 to change. Enter the Gateway address.  
Press Menu/Set.  
Press Stop/Exit.  
Host Name  
You can register the machine name on the Network. This name is  
often referred to as a NetBIOS name; it will be the name that is  
registered by the WINS server on your network. Brother  
recommends the name BRN_XXXXXX (where XXXXXX is the last  
six digits of the Ethernet address) (up to 15 characters).  
1
2
3
4
Press Menu/Set, 5, 1, 5.  
Enter the Host Name.  
Press Menu/Set.  
Press Stop/Exit.  
WINS Config  
This selection controls how the machine obtains the IP address for  
the WINS Server.  
1
2
3
4
Press Menu/Set, 5, 1, 6.  
Press or to select Autoor Static.  
Press Menu/Set.  
Press Stop/Exit.  
3 - 6 FRONT PANEL SETUP  
Download from Www.Somanuals.com. All Manuals Search And Download.  
           
Auto  
Automatically uses a DHCP request to determine the IP addresses  
for the primary and secondary WINS servers. You must set the  
BOOT Method to Auto for this feature to work.  
Static  
Uses a specified IP address for the primary and secondary WINS  
servers.  
WINS Server  
1
2
3
4
5
6
Press Menu/Set, 5, 1, 7.  
Press or to select Primaryor Secondary.  
Press Menu/Set.  
Enter the WINS Server address.  
Press Menu/Set.  
Press Stop/Exit.  
Primary WINS Server IP Address  
This field specifies the IP address of the primary WINS (Windows®  
Internet Naming Service) server. If set to a non-zero value, the  
machine will contact this server to register its name with the  
Windows® Internet Name Service.  
Secondary WINS Server IP Address  
This field specifies the IP address of the secondary WINS server. It  
is used as a backup to the Primary WINS server address. If the  
Primary server is unavailable, the machine still can register itself with  
a secondary server. If set to a non-zero value, the machine will  
contact this server to register its name with the Windows® Internet  
Name Service. If you have a primary WINS server, but no secondary  
WINS server, simply leave this field blank.  
Download from Www.Somanuals.com. All ManuFalRs SOeaNrcTh APndADNoEwnLloaSdE. TUP 3 - 7  
   
DNS Server  
1
2
3
4
5
6
Press Menu/Set, 5, 1, 8.  
Press or to select Primaryor Secondary.  
Press Menu/Set.  
Enter the DNS Server address.  
Press Menu/Set.  
Press Stop/Exit.  
Primary DNS Server IP Address  
This field specifies the IP address of the primary DNS (Domain Name  
Service) server.  
Secondary DNS Server IP Address  
This field specifies the IP address of the secondary DNS server. It is  
used as a backup to the Primary DNS server address. If the Primary  
server is unavailable, the machine will contact the Secondary DNS  
server.  
APIPA  
The setting of On will cause the print server to automatically allocate  
a Link-Local IP address in the range (169.254.1.0 -  
169.254.254.255) when the print/fax server cannot obtain an IP  
address through the BOOT Method you have set (Menu, 5, 1).  
Selecting Off means the IP address doesn’t change, when the print/  
fax server cannot obtain an IP address through the BOOT Method  
you have set  
1
2
3
4
Press Menu, 5, 1, 9.  
Press or to select Onor Off.  
Press Menu/Set.  
Press Stop/Exit.  
3 - 8 FRONT PANEL SETUP  
Download from Www.Somanuals.com. All Manuals Search And Download.  
       
Setup Internet  
This menu has five selections: Mail Address, SMTP Server, POP3  
Server, Mailbox Name and Mailbox Pwd.  
Mail Address  
1
2
3
Press Menu/Set, 5, 2, 1.  
Select 1 to change. Enter the mail address. Press Menu/Set.  
Press Stop/Exit.  
Entering text  
You can access the character you want by pressing the appropriate  
number key repeatedly.  
Key  
1
Once  
@
A
Twice  
Three times  
Four times  
.
/
1
2
3
4
5
6
S
8
Z
2
B
E
H
K
N
Q
U
X
C
F
I
3
D
4
G
5
J
L
6
M
O
R
V
Y
7
P
8
T
9
W
To change the mode between upper case and lower case for  
entering the E-mail / I-Fax address press Shift (MFC-3320CN) or  
Search/Speed Dial (MFC-3820CN) and 3.  
Making corrections:  
If you entered a letter incorrectly and want to change it, press  
move the cursor under the incorrect character. Then press Stop/  
Exit. The letter above the cursor will be deleted. Re-enter the correct  
character.  
to  
Download from Www.Somanuals.com. All ManuFalRs SOeaNrcTh APndADNoEwnLloaSdE. TUP 3 - 9  
       
Repeating letters:  
If you need to enter a character assigned to the same key as the  
previous character, press  
move the cursor to the right.  
As you enter the E-mail address, it will appear character by character  
on the LCD panel.  
If you specify more than 16 characters, the LCD panel will scroll the  
name to the left, character by character. You can enter up to 60  
characters.  
SMTP Server  
This field displays the Host Name (up to 30 characters) or IP address  
of an SMTP mail server (outgoing E-mail Server) on your network.  
(Ex, mailhost.brothermail.net -or- 192.000.000.001)  
1
2
3
4
5
Press Menu/Set, 5, 2, 2.  
Press or to select Nameor IP Address.  
Enter the host name or IP address for SMTP Server.  
Press Menu/Set.  
Press Stop/Exit.  
POP3 Server  
This field displays the Host Name (up to 30 characters) or IP address  
of the POP3 server (incoming E-mail server) used by the Brother  
machine. This address is necessary for the Internet Fax features to  
function correctly.  
(Ex, mailhost.brothermail.net -or- 192.000.000.001)  
1
2
3
4
5
Press Menu/Set, 5, 2, 3.  
Press or to select Nameor IP Address.  
Enter the host name or IP address for POP3 Server.  
Press Menu/Set.  
Press Stop/Exit.  
3 - 10 FRONT PANEL SETUP  
Download from Www.Somanuals.com. All Manuals Search And Download.  
       
Mailbox Name  
1
2
Press Menu/Set, 5, 2, 4.  
Enter the user account name (up to 20 characters) assigned to  
the Brother machine to login to the POP3 Server.  
This is the portion of e-mail address before the @.  
For example: If the e-mail address is [email protected], the  
mailbox name is jsmith.  
3
4
Press Menu/Set.  
Press Stop/Exit.  
Mailbox Pwd  
1
2
Press Menu/Set, 5, 2, 5.  
Enter the user password assigned to the machine to login to the  
POP3 Server. Please note that this password is case sensitive.  
3
4
5
Press Menu/Set.  
Press Menu/Set again to verify the password.  
Press Stop/Exit.  
Setup Mail RX  
This menu has five selections: Auto Polling, Poll Frequency,  
Header, Del Error Mail and Notification.  
FRONT PANEL SETUP 3 - 11  
Download from Www.Somanuals.com. All Manuals Search And Download.  
         
Auto Polling  
When set to Onthe machine automatically will check the POP3  
server for new messages (default is On). “No Mail” will be displayed  
if there are no E-mail messages when the POP3 server is polled.  
1
2
3
4
Press Menu/Set, 5, 3, 1.  
Press or to select Onor Off.  
Press Menu/Set.  
Press Stop/Exit.  
Poll Frequency  
Sets the interval for checking for new messages on the POP3 server  
(default is 10Min).  
1
2
3
4
Press Menu/Set, 5, 3, 2.  
Enter the polling frequency. (01 to 60 Min)  
Press Menu/Set.  
Press Stop/Exit.  
Header  
This selection allows the contents of the mail header to be printed  
when the received message is printed (Subject+From+Toor All  
or None). The default is None, the text mail is not printed at all.  
1
2
Press Menu/Set, 5, 3, 3.  
Press  
or  
to select Allor Subject+From+Toor  
None.  
3
4
Press Menu/Set.  
Press Stop/Exit.  
3 - 12 FRONT PANEL SETUP  
Download from Www.Somanuals.com. All Manuals Search And Download.  
           
Del Error Mail  
When set to On, the machine automatically deletes error mails that  
the machine cannot receive from the POP server (default is On).  
1
2
3
4
Press Menu/Set, 5, 3, 4.  
Press or to select Onor Off.  
Press Menu/Set.  
Press Stop/Exit.  
Notification  
Notification feature allows a receive notification message to be  
transmitted to the sending station to indicate successful reception of  
the I-Fax.  
When set to On, the machine sends notification mail to all I-Fax  
machines. With the setting of MDN, the machine only sends an E-mail  
to I-Fax that supports the “MDN” specification (default is Off).  
1
2
3
4
Press Menu/Set, 5, 3, 5.  
Press or to select Onor MDNor Off.  
Press Menu/Set.  
Press Stop/Exit.  
FRONT PANEL SETUP 3 - 13  
Download from Www.Somanuals.com. All Manuals Search And Download.  
       
Setup Mail TX  
This menu has three selections: Sender Subject, Size Limit and  
Notification.  
Sender Subject  
This field displays the subject that is attached to the Internet Fax data  
being sent from the Brother machine to a PC (default is “Internet  
Fax Job”).  
1
2
3
4
5
Press Menu/Set, 5, 4, 1.  
Select 1 to change the Sender Subject—OR2 to exit.  
Enter the subject information (up to 40 characters).  
Press Menu/Set.  
Press Stop/Exit.  
Size Limit  
Some E-mail servers do not allow you to send large E-mail  
documents. The machine may display Out of Memorywhen trying  
to send E-mail documents (the System Administrator will often place  
a limit on the maximum E-mail size). With this function enabled, the  
machine will display Out of Memorywhen trying to send E-mail  
documents over 1Mbyte in size. The document will not be sent and  
an error report will be printed. The document you are sending should  
be separated into smaller documents that will be accepted by the  
mail server (default is Off). (Ex. A 42 page document of the ITU-T  
Test Chart#1 test chart is approximately 1Mbyte in size).  
1
2
3
4
Press Menu/Set, 5, 4, 2.  
Press or to select Onor Off.  
Press Menu/Set.  
Press Stop/Exit.  
3 - 14 FRONT PANEL SETUP  
Download from Www.Somanuals.com. All Manuals Search And Download.  
         
Notification  
Notification feature when switched to Onsends two fields of data in  
addition to the image data which requests a notification from the  
receiving station for successful reception. The receiving I-Fax station  
must support the MDNstandard in order to be able to understand the  
request and consequently submit a notification message confirming  
successful receipt of the I-Fax (default is Off).  
1
2
3
4
Press Menu/Set, 5, 4, 3.  
Press or to select Onor Off.  
Press Menu/Set.  
Press Stop/Exit.  
Setup Relay  
This menu has three selections: Rly Broadcast, Relay Domain and  
Relay Report. For details on Relay Broadcast refer to chapter 6.  
Rly Broadcast  
This function allows the machine to receive a document over the  
Internet, and then relay it to other fax machines through conventional  
analog landlines (default is Off).  
1
2
3
4
Press Menu/Set, 5, 5, 1.  
Press or to select Onor Off.  
Press Menu/Set.  
Press Stop/Exit.  
FRONT PANEL SETUP 3 - 15  
Download from Www.Somanuals.com. All Manuals Search And Download.  
         
Relay Domain  
You can register the Domain Names (Max.5) that are allowed to  
request a Relay Broadcast.  
1
2
3
4
Press Menu/Set, 5, 5, 2.  
Press or to select the Relay Domain (01 - 05).  
Press Menu/Set.  
Enter the Relay Domain name for the Domain that is being  
allowed to request a Relay Broadcast (up to 30 characters).  
5
6
Press Menu/Set.  
Press Stop/Exit.  
Relay Report  
A Relay Broadcast Report can be printed by the machine used as the  
Relay Station for all Relay Broadcasts. Also, when the machine is  
used with the Brother Internet Fax Printing Software (BFP), the  
machine is acting as a Relay Station for fax transmissions from the  
network so a Relay Report can also be printed for confirmation of  
sent network faxes. (For US / Canada only)  
Its primary function is to print reports of Relay Broadcasts from  
external sources through the machine. Please note that Relay  
Broadcast is not possible without the Relaying Station providing  
permission in the form of a Relay Domain.  
1
2
3
4
Press Menu/Set, 5, 5, 3.  
Press or to select Onor Off.  
Press Menu/Set.  
Press Stop/Exit.  
3 - 16 FRONT PANEL SETUP  
Download from Www.Somanuals.com. All Manuals Search And Download.  
       
Setup Misc.  
Ethernet  
Ethernet link mode. Auto allows the print server to operate in  
100BaseTX full or half duplex, or in 10BaseT half duplex mode by  
auto negotiation.  
100BaseTX Full Duplex (100B-FD) or Half Duplex (100B-HD) and  
10BaseT Full Duplex (10B-FD) or Half Duplex (10B-HD) fix the print  
server link mode. This change is valid after the print server has been  
reset (default is Auto).  
If you incorrectly set this value, you may not be able to  
communicate with your print server.  
1
2
Press Menu/Set, 5, 6, 1.  
Press or to select Auto/100B-FD/100B-HD/  
10B-FD/10B-HD.  
Press Menu/Set.  
Press Stop/Exit.  
3
4
Time Zone  
This field displays the time zone you can set for your country. The  
time is the difference between your location and Greenwich Mean  
Time. This time will be shown on documents received via the  
Internet. For example the Time Zone for Eastern Time in the USA  
and Canada is GMT-05:00.  
1
2
3
4
Press Menu/Set, 5, 6, 2.  
Enter the time.  
Press  
or  
to press Menu/Set to accept the selection.  
Press Stop/Exit to exit the configuration menu.  
FRONT PANEL SETUP 3 - 17  
Download from Www.Somanuals.com. All Manuals Search And Download.  
         
Windows® Time Zone Setting  
You can determine the time difference for you location by using the  
Time Zone setting in Windows®.  
1
2
3
4
Click on Start.  
Select Settings / Control Panel.  
Double click on Date/Time.  
Select Time Zone.  
Verify your time zone setting from the pull-down menu (this menu  
displays the time difference from GMT).  
Scan to E-mail  
Quality  
You can select the quality for Scan to E-mail (E-mail server) function  
(default is Color 150 dpi).  
1
2
Press Menu/Set, 5, 7, 1.  
Press or to select B/W200x100dpi/B/W200dpi  
/ Color 150 dpi / Color 300 dpi / Color 600 dpi.  
3
4
Press Menu/Set.  
Press Stop/Exit.  
Black and White File Type  
You can select the default black and white file type for Scan to E-mail  
(E-mail server) function (default is TIFF).  
1
2
3
4
Press Menu/Set, 5, 7, 2.  
Press or to select TIFFor PDF.  
Press Menu/Set.  
Press Stop/Exit.  
3 - 18 FRONT PANEL SETUP  
Download from Www.Somanuals.com. All Manuals Search And Download.  
       
Color File Type  
You can select the default color file type for Scan to E-mail (E-mail  
server) function (default is PDF).  
1
2
3
4
Press Menu/Set, 5, 7, 3.  
Press or to select PDFor JPEG.  
Press Menu/Set.  
Press Stop/Exit.  
Network Configuration List  
This feature prints a report listing all the current network Print / Fax  
Server Settings.  
1
2
Press Menu/Set, 7, 6.  
Press Black Start or Color Start. (US)  
Press Mono Start or Colour Start. (UK)  
3
Press Stop/Exit.  
Restoring the Network Settings to Factory Default  
Follow the steps below to restore all network settings of the internal  
Print/Fax server to factory default.  
1
2
Disconnect the Ethernet cable from the machine.  
Press the up and down arrow navigation keys to display the  
Network Default menu.  
3
Press 1 to return all settings of the Print/Fax server back to  
factory default.  
4
5
Power off the machine.  
Reconnect the Ethernet cable and power the machine back ON.  
FRONT PANEL SETUP 3 - 19  
Download from Www.Somanuals.com. All Manuals Search And Download.  
           
4
Network Printing from  
Windows® (Peer to Peer)  
4
For Windows® 2000/XP, LAN Server  
and Warp Server users  
Overview  
Windows® 2000/XP users are able to send print jobs directly to the  
printer without installing any additional software. Brother's print  
server also supports transparent printing from IBM LAN Server and  
OS/2 Warp Server file servers, as well as from OS/2 Warp Connect  
workstations using the TCP/IP protocol.  
Quick Tips:  
1
The Automatic Private IP Addressing (APIPA) protocol  
automatically assigns an IP address from the range:  
169.254.1.0 to 169.254.254.255. If you want to disable the  
APIPA protocol, set APIPA to Off using control panel. For more  
information see page 2-8. If the APIPA protocol is disabled, the  
default IP address of a Brother Print/Fax server is 192.0.0.192.  
To change it, use the machine’s control panel, the BRAdmin  
Professional utility software or let your DHCP server allocate an  
IP address to the printer.  
2
3
The default password for Brother Print/Fax servers is access.  
Windows® 2000/XP users can print using TCP/IP using the  
standard Network Printing software.  
4
The default name for a Brother Print/Fax server is usually  
BRN_xxxxxx(where xxxxxxis the last six digits of the  
Ethernet address of the Print/Fax server).  
4 - 1 NETWORK PRINTING FROM WINDOWS® (Peer to Peer)  
Download from Www.Somanuals.com. All Manuals Search And Download.  
                 
Windows® 2000/XP (TCP/IP) Configuration  
The default configuration of Windows® 2000/XP automatically  
installs the TCP/IP protocol. Refer to the appropriate section in this  
chapter for more information.  
Windows® 2000/XP Printing  
(Printer Driver not yet installed)  
By default, Windows® 2000/XP systems install with all the necessary  
software required for you to be able to print. This chapter describes  
the most commonly used configurations, Standard TCP/IP Port  
printing. If you have already installed the printer driver, jump to the  
printer driver already installed section.  
Standard TCP/IP Port Printing  
1
From the Printers folder select Add Printer. The Add Printer  
Wizard will now start. Click on Next.  
2
Now select the Local Printer option and deselect the  
Automatically detect and install my Plug and Play printer  
option.  
3
4
Click on Next.  
You must now select the correct Network printing port. Select  
Create a new port and select Standard TCP/IP Port port from  
the pull-down window.  
5
6
When you have done that click Next.  
The Add Standard TCP/IP Port Wizard will now appear. Click  
the Next button.  
7
8
Enter the IP address, or name of the printer you wish to  
configure. The Wizard will automatically enter the Port name  
information for you.  
Click the Next button.  
NDEoTwWnloaOdRfroKm PWRwwIN.SoTmIaNnGualsF.cRomO. AMll MWanIuNalDs SOeaWrchSA®n(dPDeowenrlotaod.Peer) 4 - 2  
       
9
Windows® 2000/XP will now contact the printer that you  
specified. If you did not specify the correct IP address or name  
then you will receive an error message.  
10 Click the Finish button to complete the Wizard.  
11 Now that you have configured the port, you must specify which  
printer driver you wish to use. Select the appropriate driver from  
the list of supported printers. If you are using a driver supplied  
with the machine on CD-ROM then select the Have Disk option  
to browse to the CD-ROM. You can also click the Windows  
Update button to connect directly to Microsoft's support Web  
site to download printer drivers.  
12 When the driver is installed, click the Next button.  
13 Specify a name and click the Next button.  
14 Now specify if you wish to share the printer, enter the share  
name and click Next.  
15 Continue through the Wizard clicking the Finish button when  
complete.  
Windows® 2000/XP Printing  
(Printer Driver already installed)  
If you have already installed the printer driver and wish to configure  
it for network printing, follow these steps:  
1
2
3
4
Select the printer driver you wish to configure.  
Select File and then choose Properties.  
Click the Ports tab of the driver and click Add Port.  
Select the port that you wish to use. Typically this would be  
Standard TCP/IP Port. Then click the New Port... button.  
5
The standard TCP/IP Port Wizard will start. Follow steps 6-10  
of the “Standard TCP/IP Port Printing” section.  
4 - 3 NETWORK PRINTING FROM WINDOWS® (Peer to Peer)  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
For Windows® 98/Me users  
Overview  
Microsoft's Windows® 98/Me operating systems feature built-in  
networking capabilities. These capabilities allow a Windows® PC to  
be configured as a client workstation in a file server based network  
environment.  
For smaller networks, Windows® 98/Me also allows the PC to  
operate in a peer-to-peer mode. In this mode, the PC can share  
resources with other PCs on the network without the need for a  
central file server.  
Quick Tips:  
1
The Automatic Private IP Addressing (APIPA) protocol  
automatically assigns an IP address from the range:  
169.254.1.0 to 169.254.254.255. If you want to disable the  
APIPA protocol, set APIPA to Off using control panel. For more  
information see page 2-8. If the APIPA protocol is disabled, the  
default IP address of a Brother Print/Fax server is 192.0.0.192.  
To change it, use the machine’s control panel, the BRAdmin  
Professional utility software or let your DHCP server allocate an  
IP address to the printer.  
2
3
Refer to chapter 2 of this user guide to learn how to configure  
the IP address on your machine.  
The default password for Brother Print/Fax servers is access.  
Driver Deployment Wizard  
This installer includes the Windows driver and Brother network port  
driver (LPR).  
If the administrator installs the printer driver and port driver using this  
software, they can save the file to the File server or send the file in  
an E-mail to other users. The user just clicks on the attached file and  
the printer driver, port driver and IP address are automatically  
installed to their PC.  
NDEoTwWnloaOdRfroKm PWRwwIN.SoTmIaNnGualsF.cRomO. AMll MWanIuNalDs SOeaWrchSA®n(dPDeowenrlotaod.Peer) 4 - 4  
     
TCP/IP Printing  
Brother’s Peer to Peer printing software requires the TCP/IP protocol  
to be installed on your Windows® peer-to-peer computers and an IP  
Address has to be defined for the Print/Fax server. Refer to your  
Windows® documentation for more information on how to configure  
the TCP/IP protocol on your Windows® PC.  
If you haven't already done so, configure the IP address of the  
machine, for more information on IP address configuration, refer to  
chapter 2 of this user guide.  
Installing the Brother Peer to Peer Software  
If you already installed the driver from the printer’s CD-ROM  
Installer and you selected “Brother Peer-to-Peer Network  
Printer” during the installation then you do not need to install  
the Brother Network Print Software again.  
1
2
Start the CD-ROM installation menu program according to the  
Quick Setup Guide.  
Select the proper model and then the Software Installation  
menu. Then select the appropriate menu to start the Brother  
Network Print Software installation program.  
3
4
5
Push the Next button in response to the Welcome message.  
Select the Brother Peer to Peer Print (LPR) button.  
Select the desired directory to install the Brother Peer to Peer  
Print (LPR) files and push Next. The installation program will  
create the directory for you if it does not already exist on your  
disk.  
6
Enter the Port name that you wish to use and click OK. The  
default port name is BLP1. Whichever name you choose, it must  
be unique and it MUST begin with BLP.  
4 - 5 NETWORK PRINTING FROM WINDOWS® (Peer to Peer)  
Download from Www.Somanuals.com. All Manuals Search And Download.  
       
7
You must now enter the actual IP address of the Print/Fax  
server in the Printer name or IP address field. If you have  
edited the hosts file on your computer or are using Domain  
Name System, you can also enter the name of the print server.  
As the Print/Fax server supports TCP/IP and NetBIOS names,  
you can also enter the NetBIOS name of the Print/Fax server.  
The NetBIOS name can be seen in your printer configuration  
page. By default the NetBIOS name will usually appear as  
BRN_xxxxxxwhere xxxxxxis the last six digits of the Ethernet  
address.  
Windows® 98/Me store the hosts file in the default Windows®  
directory. By default, the Windows® hosts file is called  
hosts.sam. If you wish to use the hosts file you must  
rename the file to hostswith no extension. The .sam  
extension stands for sample.  
8
Click the OK button. When prompted you must re-boot your  
computer.  
Associating to the printer  
You must now create a printer on your Windows® system using the  
standard Windows® printer setup procedure.  
1
To do this, go the Start button, select Settings and then  
Printers.  
2
3
4
Select Add Printer to begin the printer installation.  
Click Next when you get the Add Printer Wizard window.  
Select Local Printer when you are asked how the printers are  
connected to your computer, and then push Next.  
5
6
Select the correct driver. Click Next when you are done.  
If you have selected a printer driver that is already being used,  
you have the option of either keeping the existing driver  
(recommended) or replacing it. Select the desired option and  
press Next.  
NDEoTwWnloaOdRfroKm PWRwwIN.SoTmIaNnGualsF.cRomO. AMll MWanIuNalDs SOeaWrchSA®n(dPDeowenrlotaod.Peer) 4 - 6  
   
7
8
9
Select the Brother LPR port (the port name you assigned in step  
6 of the “Installing the Brother Peer to Peer Software” on page 4-  
5) and press Next.  
Enter any desired name for the Brother printer and press Next.  
For example, you could call the printer “Networked Brother  
Printer”.  
Windows® will now ask you if you wish to print out a test page,  
select Yes and then select Finish.  
You have now finished installing the Peer to Peer Print (LPR) software.  
Adding a Second Brother LPR Port  
You do not re-run the install program to add a new Brother LPR port.  
Instead, press the Start button, select Settings, and open the  
Printers window. Click on the icon of the printer that you wish to  
configure, select File from the menu bar, and then choose  
Properties. Click on the Details tab and push the Add Port button.  
In the Add Port dialog, select the Other radio button and then  
highlight Brother LPR port. Click OK and enter the port name. The  
default port name is BLP1. If you have already used this name, you  
will get an error message if you try to use it again, in which case use  
BLP2, etc... Once you have specified the port name, click the OK  
button. You will then see the Port Properties dialog.  
Enter the IP address of the printer that you wish to print to and click  
OK. You should now see the port that you have just created in the  
Print to the following port setting of the printer driver.  
Other Sources of Information  
1
Visit http://solutions.brother.com/ for more information on  
network printing and for documents on the IPP protocol and how  
to configure a Windows® 98/Me/2000/XP System.  
2
Refer to chapter 2 of this user guide to learn how to configure  
the IP address of the machine.  
4 - 7 NETWORK PRINTING FROM WINDOWS® (Peer to Peer)  
Download from Www.Somanuals.com. All Manuals Search And Download.  
     
5
Network Printing from  
Macintosh®  
5
TCP/IP Printing for Macintosh®  
This chapter explains how to print from Macintosh® on a Network.  
For more information on how to configure the default Quick Draw  
driver on a Network, see the Quick Setup Guide included with the  
machine.  
Rendezvous Printing (Mac OS® 10.2.4 or greater)  
Rendezvous lets you create an instant network of computers and  
smart devices just by connecting them to each other.  
Rendezvous support allows a Rendezvous ready printer or MFC to  
automatically configure itself to work in a Mac OS® X Rendezvous  
system. You do not need to manually configure any IP address or  
network settings within the printer as the printer will automatically  
configure itself.  
Refer to the information below if you wish to learn how to configure  
a Brother machine into a Mac OS® X Rendezvous environment.  
Please note Brother recommends that you use version Mac OS®  
10.2.4 or greater.  
Download fromNWEwwT.SWomOaRnuKals.PcoRmI.NAlTl MINanGualsFSReOarcMh AMndADCowInNloTadO. SH® 5 - 1  
             
1
Run the Print Center software and click the Add.  
2
Select Rendezvous and any Rendezvous compatible  
machines will be displayed.  
If you are using OS X 10.2.1, three machines are listed. Select  
any one of the machine listed.  
5 - 2 NETWORK PRINTING FROM MACINTOSH®  
Download from Www.Somanuals.com. All Manuals Search And Download.  
3
Click the machine and then change the Printer Model to  
"Brother". The PPD files that are installed on your Macintosh are  
displayed. Select the relevant PPD file.  
4
5
The Rendezvous ready machine is displayed.  
Click the machine and click the Make Default button to set the  
printer as the default printer.The machine is now ready to print.  
Download fromNWEwwT.SWomOaRnuKals.PcoRmI.NAlTl MINanGualsFSReOarcMh AMndADCowInNloTadO. SH® 5 - 3  
Other Sources of Information  
Visit http://solutions.brother.com/ for the latest information on  
Rendezvous Printing for Mac OS® 10.2.4.  
5 - 4 NETWORK PRINTING FROM MACINTOSH®  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
6
Internet FAX  
6
Overview  
Internet Faxing (I-FAX) allows you to send and receive FAX  
documents using the Internet as the transport mechanism.  
Documents are transmitted in E-mail messages as attached TIFF-F  
or JPEG files. This means that PC's are also able to receive and  
send documents, providing that the PC has as an application that  
can generate and view TIFF-F or JPEG files, you can use Microsoft®  
Imaging or a TIFF-F or JPEG viewer application. Any documents  
sent via the machine will automatically be converted into a TIFF-F or  
JPEG format. If you wish to send and receive messages to and from  
your machine, your mail application on the PC must be able to  
support the MIME format.  
E-mail  
Relay  
Fax (G3 TX)  
Internet  
Internet  
Fax  
Internet  
E-mail  
Relay  
E-mail  
Download from Www.Somanuals.com. All Manuals SearchIANndTDEoRwnNloEadT. FAX 6 - 1  
           
Getting Connected  
Before sending or receiving an Internet Fax you must configure your  
Brother machine to communicate with your network and mail server.  
You must ensure the following: a correctly configured IP address for  
your machine, an E-mail address for your machine, the mail server(s)  
IP address, mailbox name and password for your Brother machine.  
If you are unsure of any of these items, please contact your network  
administrator.  
Front Panel Key Functions  
Shift + 1 (For MFC-3320CN)  
Search/Speed Dial + 1 (For MFC-3820CN)  
Used to change input mode, so you can use the Dial Pad keys as  
Standard alphabet character keys.  
Dial Pad  
Used to enter Standard Alpha characters (26 letters), as well as @ .  
space ! “ # % & ’ () + / : ; < > = ? [ ] ^ - $ , *, _ and Numbers.  
Shift + 3 (For MFC-3320CN)  
Search/Speed Dial + 3 (For MFC-3820CN)  
To change between upper case and lower case for entering the E-  
mail / I-Fax address.  
or  
Moves the LCD cursor to the left or right when you enter texts.  
Menu/Set  
Used to store numbers and addresses.  
Black Start or Color Start (US)  
Mono Start or Colour Start (UK)  
Begins transmitting the document.  
Stop/Exit  
Deletes entered data and stops the scanning or transmitting process.  
One-Touch (MFC-3320CN only) / Speed-Dial / Group Dial  
These functions work the same way as with conventional machine’s.  
However, please note that you cannot use chain dialling for E-mail  
addresses.  
6 - 2 INTERNET FAX  
Download from Www.Somanuals.com. All Manuals Search And Download.  
   
Shift + Black Start or Color Start (US MFC-3320CN)  
Shift + Mono Start or Colour Start (UK MFC-3320CN)  
Search/Speed Dial + Black Start or Color Start  
(US MFC-3820CN)  
Search/Speed Dial + Mono Start or Colour Start  
(UK MFC-3820CN)  
Used to receive E-mail from the POP3 server manually.  
Sending an Internet Fax  
Sending an Internet Fax is the same as sending a normal Fax only  
using the Internet instead of phonelines.  
If you have already programmed the addresses of the Internet Fax  
receivers into the machine as Speed-Dial or One-Touch dial  
locations, you can send the Internet Fax by loading the document  
into the machine, use the Fax Resolution key to set the preferred  
resolution and select a Speed-Dial or One-Touch dial number and  
pressing Black Start(US)/Mono Start(UK) or Color Start(US)/Colour  
Start(UK).  
This will differ depending on the whether your machine  
contains Speed-Dial or One-Touch dial keys or includes  
Navigator Keys.  
If you wish to manually enter the Internet Fax Address load the  
document into the machine and press Shift (For MFC-3320CN)  
or Search/Speed Dial (For MFC-3820CN) and 1 simultaneously  
to change into the “alphabet” dialling mode.  
Please refer to the following section on how to manually enter the  
Internet Fax address.  
If you specify more than 16 characters, the LCD panel will scroll the  
name to the left character by character. You can enter up to 60  
characters.  
1
Press Black Start (US)/Mono Start (UK) or Color Start  
(US)/Colour Start (UK) to send the document.  
Download from Www.Somanuals.com. All Manuals SearchIANndTDEoRwnNloEadT. FAX 6 - 3  
 
After the document is scanned, it is transmitted to the Recipient  
Internet Fax Machine automatically via your SMTP server. You can  
cancel the send operation by pressing the Stop/Exit button during  
scanning. After the transmission is finished, the machine will return  
to standby mode.  
Some E-mail servers do not allow you to send large E-mail  
documents (the System Administrator will often place a limit on the  
maximum E-mail size). You can enable the Limit Size of the Sent  
Mail feature. The machine will display Out of Memorywhen trying  
to send E-mail documents over 1Mbyte in size. The document will  
not be sent and an error report will be printed. The document you are  
sending should be separated into smaller documents that will be  
accepted by the mail server. You can turn on this feature through the  
LAN function menu. (See chapter 3 for details)  
Manually Entering Text  
Press Shift (For MFC-3320CN) or Search/Speed Dial (For  
MFC-3820CN) and 1 simultaneously to change into the “alphabet”  
dialling mode.  
You can now use the Dial Pad to dial the E-mail address. Refer to  
the following table: Most number keys have three or four letters  
printed above them. The 0, #, * keys do not have printed letters  
because they are used for special characters.  
By pressing the appropriate number key the correct number of times,  
you can access the character you want.  
Key  
1
Once  
@
A
Twice  
Three times  
Four times  
.
/
1
2
3
4
5
6
S
8
Z
2
B
E
H
K
N
Q
U
X
C
F
I
3
D
4
G
5
J
L
6
M
O
R
V
Y
7
P
8
T
9
W
6 - 4 INTERNET FAX  
Download from Www.Somanuals.com. All Manuals Search And Download.  
   
To change the mode between upper case and lower case, press  
Shift (MFC-3320CN) or Search/Speed Dial (MFC-3820CN) and 3.  
If you want to enter a blank space, press  
twice.  
If you specify more than 16 characters, the LCD panel will scroll the  
name to the left character by character. You can enter up to 60  
characters.  
Making corrections:  
If you entered a letter incorrectly and want to change it, press  
to  
move the cursor under the incorrect character. Then press Stop/  
Exit. The letter above the cursor will be deleted. Re-enter the correct  
character.  
Repeating letters:  
If you need to enter a character assigned to the same key as the  
previous character, press  
to move the cursor to the right.  
Special characters and symbols  
Press * for  
Press # for  
Press Ø for  
(space) ! “ # $ % & ’ () * + , - . /  
: ; < = > ? @ [ ] ^ _  
É À È Ê Î Ç Ë Ö 0 (For US and Canada users)  
Ä Ë Ö Ü À Ç È E 0 (For other users)  
As you enter the Internet Fax address, it will appear character by  
character on the LCD panel.  
Receiving E-mail or Internet Fax  
There are 2 ways you can receive E-mail messages:  
POP3 receiving at regular intervals  
POP3 receiving (manually initiated)  
Download from Www.Somanuals.com. All Manuals SearchIANndTDEoRwnNloEadT. FAX 6 - 5  
 
Using POP3 receiving the machine must poll the E-mail server to  
receive the print jobs. This polling can occur at set intervals (for  
example, you can configure the machine to poll the E-mail server at  
10 minute intervals) or you can manually poll the server by pressing  
the Shift (MFC-3320CN) or Search/Speed Dial (MFC-  
3820CN) + Black Start or Color Start (US)/Mono Start or  
Colour Start (UK) button.  
If your machine starts to receive E-mail print jobs, the LCD panel will  
reflect this activity. For example, you will see Receivingon the  
LCD panel followed by “xx E-mail(s)”. If you press the Shift (MFC-  
3320CN) or Search/Speed Dial (MFC-3820CN) + Black Start  
or Color Start (US)/Mono Start or Colour Start (UK) buttons  
to manually poll the E-mail server for E-mail print jobs. If there are no  
mail documents waiting to be printed, the machine will display No  
Mailon the LCD panel for two seconds.  
If your machine is out of paper when receiving data, the received  
data will be held in the machine's memory. This data will be printed  
automatically after paper is re-inserted into the machine. (For  
European, Asian and Oceanian machines, Memory receive must be  
switched “ON”.)  
If the received mail is not in a plain text format or an attached file is  
not in the TIFF-F or JPEG format, the following error message will be  
printed: “ATTACHED FILE FORMAT NOT SUPPORTED. FILE  
NAME:XXXXXX.doc” If the received mail is too large, the following  
error message will be printed: “E-MAIL FILE TOO LARGE.” If “Del  
Error Mail” is “ON” (default) then error mail is automatically deleted  
from the E-mail Server.  
Receiving an Internet Fax to a PC  
When a PC receives an Internet Fax document, the document is  
attached to a mail message that informs the PC that it is  
receiving a document from an Internet Fax. This is notified in  
the Subject field of the received mail message.  
6 - 6 INTERNET FAX  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
If the PC to which you wish to send a document is not running  
Windows® 98/98SE/Me or Windows® 2000/XP operating system,  
please inform the PC's owner that software must be downloaded for  
documents in the TIFF-F or JPEG format to be viewed.  
You can use “ Microsoft® Imaging” that is supplied with Windows®  
98/Me or Windows® 2000/XP.  
Forwarding Received E-mail and Fax Messages  
You can forward received E-mail or standard fax messages to  
another E-mail address or fax machine. Received messages can be  
forwarded via E-mail to a PC or Internet Fax. They can also be  
forwarded via standard phone lines to another machine.  
Please see your machine’s User’s Guide to check that this feature is  
supported. This function is not available for color fax documents.  
This can be done through the front panel. The steps for configuring  
Fax Forward can be found in the User’s Guide supplied with your  
machine.  
Relay Broadcasting  
This function allows the Brother machine to receive a document over  
the Internet, and then relay it to other fax machines through  
conventional telephone lines.  
If you wish to use your machine as a relay broadcast device, you  
must specify the domain name that you trust at the machine, in other  
words, the portion of the domain after the ‘@’ sign.  
A trusted domain refers to the E-mail address. For example, if the  
other party’s address is [email protected], then we identify the  
domain as brother.com. If the E-mail address is [email protected],  
then we identify the domain as brother.co.uk.  
Use carefully in selecting a trusted domain since any user on a  
trusted domain will be able to send a Relay Broadcast. You can  
register up to 5 domain names.  
Download from Www.Somanuals.com. All Manuals SearchIANndTDEoRwnNloEadT. FAX 6 - 7  
     
Relay Broadcast can support the relay of a document up to a  
maximum of 48 fax machines through conventional telephone lines.  
If you try to send a document to over 49 machines, the following error  
message will be printed: “Relay Error”.  
Relay Broadcasting does not support the relay of color files  
types.  
Relay Broadcast from a machine  
123456789  
INTERNET  
[email protected] (fax#123456789)  
Your machine has an E-mail address of [email protected], when  
you wish to send a document from this machine to another machine  
in England with an E-mail address of [email protected], this  
machine will then forward the document to a standard fax machine  
using a conventional telephone line. If your E-mail address is  
[email protected], you must configure a trusted domain name of  
brother.com on the machine in England that will broadcast the  
document to the conventional fax machine. If you do not enter the  
domain name information, then the machine in the middle (the  
machine that will broadcast the document) will not trust any internet  
jobs that it receives from the machine in the @brother.com domain.  
6 - 8 INTERNET FAX  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
After the trusted domain is set you can send the document from your  
machine [I.E. [email protected]] by entering the E-mail address of  
the machine [I.E. [email protected]] that will forward the  
document followed by the phone number of the fax that will receive  
the document. The following is an example of how to enter the E-mail  
address and phone number.  
[email protected](fax#123456789)  
E-mail address  
Fax Phone Number  
The word “fax#” must be  
included with the phone  
number inside the parenthesis.  
Sending to multiple phone numbers:  
If you want to have the document relayed to more than one standard  
fax machine the address can be entered using the following method:  
1
Enter the phone number of the first Fax machine  
[email protected](Fax#123).  
2
3
Press the “Set” key.  
Enter the phone number of the second Fax machine  
[email protected](Fax#456).  
4
Press Black Start (US)/Mono Start (UK).  
TX Verification Mail  
Transmission Verification Mail supports two separate functions.  
Verification Mail for sending allows you request notification from the  
receiving station that the I-Fax or E-mail was received and  
processed. Verification Mail for receiving allows you to transmit a  
default report back to the sending station after successfully receiving  
and processing an I-Fax or E-mail.  
To use this feature you must set the “Notification” option within the  
“Setup Mail RX” and “Setup Mail TX” options.  
Download from Www.Somanuals.com. All Manuals SearchIANndTDEoRwnNloEadT. FAX 6 - 9  
   
Setup Mail (TX)  
You can set the “Notification” option in the “Setup Mail TX” option to  
either On or Off. When switched to On an additional field of  
information is sent with the image data. This field is named “MDN”.  
MDN  
Mail Disposition Notification - This field requests the status of the I-  
Fax / E-mail message after delivery through the SMTP (send mail  
transfer protocol) transport system. Once the message has arrived  
at the Receiving station this data is used when the machine or user  
reads or prints the received I-Fax or E-mail. For example, if the  
message is opened for reading or is printed the receiving station  
sends back a notification to the original sending machine or user.  
The receiving station must support the MDN field in order to be able  
to send a notification report, otherwise the request will be ignored.  
Setup Mail (RX)  
There are three possible settings for this option On/MDN/Off.  
Receive Notification “On”  
When switched to “On” a fixed message is sent back to the sending  
station to indicate successful reception and processing of the  
message. These fixed messages depend on the operation requested  
by the sending station.  
Report messages consist of  
SUCCESS : Received From <mail address>  
Receive Notification “MDN”  
When switched to “MDN” a report as described above is sent back to  
the sending station if the originating station sent the “MDN” field to  
request confirmation.  
Receive Notification “Off”  
Off - Switches all forms of receive notification Off, no messages are  
send back to the sending station regardless of the request.  
6 - 10 INTERNET FAX  
Download from Www.Somanuals.com. All Manuals Search And Download.  
     
Error mail  
If there is a mail delivery error while sending an Internet Fax, the mail  
server will send an error message back to the machine and the error  
message will be printed. If there is an error while receiving mail, an  
error message will be printed (Example: “The message being sent to  
the machine was not in a TIFF-F or JPEG format.”).  
Important information on Internet Fax  
Internet Fax Communication on a LAN system is basically the same  
as communication via E-mail; however, it is different from Fax  
communication using standard phone lines. The following is  
important information for using Internet Fax:  
Factors such as the receiver’s location, structure of the LAN  
system, and how busy the network is, may cause the system to  
take a long time to send back an error mail. (normally 20 sec to 30  
sec).  
In the case of transmission through the Internet, due to its low level  
of security, we recommend that you use standard phone lines to  
send confidential documents.  
If the receiver’s mail system is not compatible with the MIME  
format, you cannot transmit a document to the receiver.  
Depending on receiver’s server, there may be some cases in  
which the error mail will not be sent back.  
If the size of a document’s image data is huge, there is a possibility  
of unsuccessful transmission.  
You cannot change font and character size of Internet mail that  
you received.  
INTERNET FAX 6 - 11  
Download from Www.Somanuals.com. All Manuals Search And Download.  
     
7
Configuring Internet  
Printing for Windows®  
7
Internet Printing Installation  
Overview  
Our Brother Internet Print (BIP) software, for Windows® 98/Me,  
allows a PC user at one location to send a print job to a Brother  
Printer at a remote location via the Internet. For example, a user on  
a PC in New York could print a document directly from his Microsoft  
Excel application program to a printer in Paris.  
Quick Tips:  
1
The Automatic Private IP Addressing (APIPA) protocol  
automatically assigns an IP address from the range:  
169.254.1.0 to 169.254.254.255. If you want to disable the  
APIPA protocol, set APIPA to Off using control panel. For more  
information see page 2-8. If the APIPA protocol is disabled, the  
default IP address of a Brother Print/Fax server is 192.0.0.192.  
To change it, use the machine’s control panel, the BRAdmin  
Professional utility software or let your DHCP server allocate an  
IP address to the machine.  
2
Refer to chapter 2 of this user guide to learn how to configure  
the IP address on your machine.  
3
4
The default password for Brother Print/Fax servers is access.  
Windows® 2000/XP users can print using TCP/IP using the  
standard Network Printing software.  
7 - 1 CONFIGURING INTERNET PRINTING FOR WINDOWS®  
Download from Www.Somanuals.com. All Manuals Search And Download.  
             
Brother Internet Print General Information  
The BIP software is installed using a standard Windows® 98/Me/  
2000/XP Installation Wizard. It creates a virtual port on the  
Windows® 98/Me/2000/XP PC that operates in a similar way to the  
standard LPT1 printer port from the application program point of  
view. The user can use the Windows® 98/Me/2000/XP Print Manager  
to create a printer that uses this port along with a standard Windows®  
98/Me, 2000/XP-compatible machine. Any Windows® 98/Me/2000/  
XP applications program can therefore print to this machine (and  
hence to the virtual port) without modification or operational  
procedure.  
When a job is printed to the BIP virtual port, it is actually MIME-  
encoded (converted to a standard Internet E-mail message) and sent  
out to a Brother Print/Fax server at the remote location. This means  
that BIP is compatible with most common E-mail software packages.  
The only requirement is that the E-mail server be capable of sending  
E-mail message over the Internet.  
In more detail, the procedure works in the following way:  
If you are connected to a Local Area Network, the E-mail message  
is passed to the E-mail server, which in turn transmits the  
message out over the Internet using the SMTP protocol (Simple  
Mail Transport Protocol) to the remote Print/Fax server.  
If you are connecting via a modem directly to an Internet Service  
Provider (ISP), the ISP handles the routing of the E-mail to the  
remote Print/Fax server.  
At the remote site, an E-mail server receives the E-mail message.  
The remote Print/Fax server, which has its own E-mail address,  
uses the POP3 protocol (Post Office Protocol 3) to download the  
E-mail message from the E-mail server. It then decodes the  
attachment and prints it out on the machine.  
If an E-mail is received that has not been configured to use  
the BIP virtual port driver, the machine will print the E-mail  
out as a text document.  
CDOoNwnFloIaGd fUroRmIWNwGw.SINomTaEnuRalsN.cEomT. APllRMaINnuTalIsNSGearcFhOAnRd DWowINnloDadO. WS® 7 - 2  
         
Brother Internet Print  
Configuring the Brother Print/Fax Server  
The Print/Fax server can be configured using BRAdmin Professional  
utility.  
Print Server Configuration Checklist  
Before configuring the print server to receive BIP jobs, be  
sure that the E-mail server at the remote site (the receiving  
end) is configured to handle the TCP/IP POP3, and SMTP  
protocols (SMTP is only required if the notification feature is  
enabled).  
1
2
Configure the POP3 server on the E-mail server at the remote  
site with a mail account (Mailbox name) and password for the  
Brother Print/Fax server (generally, the mail account name will  
be the first part of the Email address; for example, if you assign  
the E-mail address [email protected], then the mail  
account name would be emailprinter).  
Make sure that the Print/Fax server is installed and running with  
TCP/IP enabled and has a valid IP address assigned to it.  
Because access to the E-mail server on most networks is usually  
restricted, you may need to have your network administrator check  
the configuration and add the mail account.  
7 - 3 CONFIGURING INTERNET PRINTING FOR WINDOWS®  
Download from Www.Somanuals.com. All Manuals Search And Download.  
     
Brother Internet Print  
Using BRAdmin Professional utility to Configure  
the Print Server  
Using the BRAdmin Professional utility, you can configure  
the Brother print server using the TCP/IP protocol.  
The steps required to configure the Print/Fax server to receive print  
jobs from a Windows® 98/Me/2000/XP. PC running the BIP software  
is as follows:  
1
2
Start BRAdmin Professional utility.  
Select the node name of the desired Brother Print/Fax server  
from the list and double click on it. (the default node name is  
usually BRN_xxxxxx, where xxxxxxis the last six digits of the  
Ethernet address (MAC address)). You will be prompted for a  
password; the default password is access.  
You can find the node name and MAC address by printing  
out the machine configuration page. Refer to this user’s  
guide chapter 3 for information on how to print the  
configuration page on your Print/Fax server.  
3
4
Click on the POP3/SMTP tab.  
Enter the address of the POP3 server (consult your network  
administrator if you do not know this address).  
5
Enter the mailbox name for the remote Brother Print/Fax server.  
Usually this will be the first part of the E-mail address (for  
example, if the E-mail address of the print server is  
emailprinter@xyz, then the mailbox name would be  
emailprinter).  
6
7
Enter the password for the mailbox, if any.  
The Print/Fax server is configured by default to poll the POP3  
server every 30 seconds. You may change this value, if desired.  
CDOoNwnFloIaGd fUroRmIWNwGw.SINomTaEnuRalsN.cEomT. APllRMaINnuTalIsNSGearcFhOAnRd DWowINnloDadO. WS® 7 - 4  
   
8
9
If you have enabled notification, enter the address of your SMTP  
server (consult your network administrator if you do not know  
this address).  
Press the OK button and save the changes. Now exit the  
BRAdmin Professional utility. You have now configured the  
Print/Fax server to receive print jobs.  
Brother Internet Print  
Installing the BIP software on  
Windows® 98/Me/2000/XP  
To install the BIP software on a Windows® 98/Me/2000/XP PC,  
execute the following steps:  
Be sure that the PC is running an E-mail program (for  
example, Microsoft Outlook) that is capable of sending  
E-mail message using Winsock.  
Be sure that your E-mail server is capable of sending  
messages across the Internet.  
Setup from CD-ROM  
1
Start the CD-ROM installation menu program according to the  
Quick Setup Guide.  
2
Select the proper model and Software Installation menu. Then  
select the Network Print Software menu to start the Brother  
Network Print Software installation program.  
3
4
5
Push the Next button in response to the Welcome message.  
Select the Brother Internet Print button.  
Select the desired directory to install the BIP files and then push  
Next. The installation program will create the directory for you if  
it does not already exist.  
6
You will then be asked for a port name. Enter the name of the  
port. The port name must begin with the BIP and end with a  
number, for example, BIP1.  
7 - 5 CONFIGURING INTERNET PRINTING FOR WINDOWS®  
Download from Www.Somanuals.com. All Manuals Search And Download.  
     
7
You will then see a message about Partial E-mail Print. Partial  
E-mail Print is the ability of the Brother Internet Print software to  
break down E-mail Print jobs into smaller sections to prevent a  
mail file size limitation problem for the mail server.  
8
9
Press OK to continue.  
You will then be asked to enter the port settings for the remote  
Print/Fax server:  
Enter any unique legal Internet E-mail address for the remote  
Print/Fax server (for example [email protected]). Note that  
Internet E-mail addresses cannot have spaces in them.  
Enter your E-mail address and the IP address of your SMTP  
E-mail server (consult your network administrator if you do not  
know this address). Also specify if you are going to use the  
Partial E-mail Print option and the Notification type.  
10 Press OK to continue. You will then be asked to re-start your  
computer.  
11 Once your computer has re-started you must create a printer on  
your Windows® 98/Me/2000/XP system using the standard  
Windows® 98/Me/2000/XP printer setup procedure. To do this,  
go the Start button, select Settings and then Printers  
(Windows® 98/Me/2000/XP). To do this, go to the Control  
Panel, select Printers and Other Hardware and then Printers  
and Faxes (or Add a printer)(Windows® XP)  
12 Select Add Printer to begin the printer installation.  
13 Click Next when you get the Add Printer Wizard window.  
<For Windows® 98/Me users>  
14 Select Local Printer when you are asked how the printers are  
connected to your computer and push Next.  
<For Windows® 2000/XP users>  
14 Select Local Printer, and then delete the check mark in Plug  
and Play check box.  
CDOoNwnFloIaGd fUroRmIWNwGw.SINomTaEnuRalsN.cEomT. APllRMaINnuTalIsNSGearcFhOAnRd DWowINnloDadO. WS® 7 - 6  
 
<For Windows® XP users>  
14 Select Local Printer attached to this computer.  
<For Windows® 98/Me users>  
15 Select the desired model of the remote printer or MFC (for  
example, Brother MFC-series). If necessary, click Have Disk to  
load the driver from the CD-ROM. Click Next when you are  
done.  
16 If you have selected a printer driver that is already being used, you  
have the option of either keeping the existing driver (recommended)  
or replacing it. Select the desired option and press Next  
.
17 Select the Brother Internet port (BIP...) which you selected in  
step 6 and press Next.  
<For Windows® 2000/XP users>  
15 Select the Brother Internet port (BIP...) which you selected in  
step 6 and press Next.  
16 Select the desired model of the remote printer or MFC (for  
example, Brother MFC-series). If necessary, click Have Disk to  
load the driver from the CD-ROM. Click Next when you are  
done.  
17 If you have selected a printer driver that is already being used,  
you have the option of either keeping the existing driver  
(recommended) or replacing it. Select the desired option and  
press Next.  
18 Enter any desired name for the BIP remote printer and press  
Next. Note that this name does not need to match the port name  
that you assigned in step 6, or E-mail address that you assigned  
in step 9.  
19 Select No when asked if you want to print a test page, unless  
you have already configured the remote Print/Fax server to  
receive BIP print jobs.  
7 - 7 CONFIGURING INTERNET PRINTING FOR WINDOWS®  
Download from Www.Somanuals.com. All Manuals Search And Download.  
You have now finished installing the BIP software. If you need to  
configure another remote Print/Fax server, go to the next section,  
“Adding a Second Brother Internet Port”.  
Adding a Second Brother Internet Port  
You should not re-run the install program to add a new Brother  
Internet Port. Instead, press the Start button, select Settings, and  
open the Printers window. Click on the icon of a machine that is  
using BIP, select File from the menu bar, and then choose  
Properties. Click on the Details tab and push the Add Port button.  
In the Add Port dialog, select the Other radio button (Windows® 98/  
Me only) and then Brother Internet Port. Click OK and it will give  
you the Port Name text box. Any unique name can be given here as  
long as it starts with “BIP” and another port does not already exist  
with the same name.  
Other Sources of Information  
1
Visit http://solutions.brother.com/ for more information on  
network printing and how to configure a Windows® 2000/98/Me  
System.  
2
3
Visit Microsoft’s web site for the “Microsoft Internet Print  
Services” software for Windows® 98/Me.  
Refer to chapter 2 of this user guide to learn how to configure  
the IP address of the machine.  
CDOoNwnFloIaGd fUroRmIWNwGw.SINomTaEnuRalsN.cEomT. APllRMaINnuTalIsNSGearcFhOAnRd DWowINnloDadO. WS® 7 - 8  
       
8
Troubleshooting  
8
Overview  
This chapter describes procedures for troubleshooting problems you  
may encounter with a Brother Print/Fax server, it is divided into the  
following sections:  
1
2
3
4
Installation Problems  
Intermittent Problems  
Protocol-Specific Troubleshooting  
Internet FAX Troubleshooting  
Installation problems  
If you cannot print over the network, check the following:  
1
Make sure that the machine is powered on, is on-line and ready  
to print.  
Verify that the machine and the configuration are good by  
printing the Network configuration page. Refer to page 3-19 of  
this user’s guide. If the test fails, check:  
a
connected to the network, then the network firmware settings  
may be corrupted. Please refer to Step 3.  
b
In this event, try to restore the factory default settings of the  
Print/Fax server by pressing both upper and lower narrows at  
Navigation key to show Network Default menu, then press 1.  
Once you have done that, switch the machine off and then on  
again, and try to print out the Network configuration page.  
(See Restoring the Network Settings to Factory Default, page  
3-19)  
8 - 1 TROUBLESHOOTING  
Download from Www.Somanuals.com. All Manuals Search And Download.  
     
2
If the configuration page prints but you cannot print documents,  
try the following  
If none of the following steps are successful, there is almost  
certainly a hardware or network problem!  
a
If you are using TCP/IP:  
Try pinging the Print/Fax server from the host operating  
system command prompt with the command:  
ping ipaddress  
Where ipaddressis the Print/Fax server IP address (note  
that in some instances it can take up to two minutes for the  
Print/Fax server to load its IP address after setting the IP  
address). If a successful response is received, then proceed  
to the Windows®98/Me Peer to Peer (LPR) or Internet Printing  
troubleshooting section. Otherwise, proceed to step 3, and  
then go to TCP/IP Troubleshooting section.  
b
If you are running Macintosh:  
If you are using the Quick Draw driver make sure that you can  
see the Print/Fax server name under the Brother Ink (IP) icon  
in the Chooser. If it is visible, then the connection is good, so  
proceed to the Macintosh Section. Otherwise, go to step 3.  
If you use the Rendezvous function, please visit the Brother  
3
4
If you cannot make any of the connections in step 2, check the  
following:  
a
Make sure the machine is powered on and on-line.  
b
Check the cabling, network connection, and print out a  
configuration page in the Network STATISTICS information to  
see if bytes are being transmitted and received.  
If you are using a repeater or hub, make sure that SQE  
(heartbeat) is turned off at the hub (if applicable). Also, if you  
have a hub or multi-port repeater, verify that the hub or repeater  
port is good by trying the Print/Fax server on a different port or  
on the other hub or multi-port repeater.  
TROUBLESHOOTING 8 - 2  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
5
If you have a bridge or router located between the Print/Fax  
server and host computer, make sure that the device is set up  
to allow the Print/Fax server to send and receive data from the  
host. For example, a bridge can be set up to only allow certain  
types of Ethernet addresses to pass through (a process known  
as filtering); therefore, such a bridge must be configured to allow  
Brother Print/Fax server addresses. Likewise, a router can be  
set up to pass only certain protocols, so be sure that the desired  
protocol can be passed through to the Print/Fax server.  
Intermittent Problems  
If the Print/Fax server and machine start up OK, but you intermittently  
have problems printing, check the following:  
1
If you can print small jobs but large graphics jobs are distorted  
or incomplete, make sure that you have adequate memory in  
your machine and the latest printer driver installed on your  
computer. The latest Brother printer drivers can be downloaded  
2
Check the individual protocol troubleshooting sections in this  
chapter for additional causes of intermittent printer problems.  
TCP/IP Troubleshooting  
If you are using TCP/IP and cannot print to the print server and you  
have checked the hardware and network as described in the  
previous steps, then check the following:  
It is always a good idea to try following in order to eliminate  
the possibility of setup errors.  
Turning off the machine and then on again,  
Deleting and recreating the Print/Fax server and creating a new print  
queue in order to eliminate the possibility of setup errors.  
8 - 3 TROUBLESHOOTING  
Download from Www.Somanuals.com. All Manuals Search And Download.  
   
1
The problem may be the result of mismatched or duplicate IP  
address. Verify that the IP address is correctly loaded into the  
Print/Fax server (via the configuration page. Make sure that no  
other nodes on the network have this address (DUPLICATE IP  
ADDRESS ARE THE BIGGEST CAUSE OF TCP/IP PRINTING  
PROBLEMS).  
2
3
Make sure that the TCP/IP protocol of the print server is  
enabled.  
If you used rarp, make sure that you started the rarp daemon on  
any workstation using the rarpd, rarpd-a, or equivalent  
command. Verify that the /etc/ethersfile contains the  
correct Ethernet address and that the Print/Fax server name  
matches the name in the /etc/hostsfile.  
4
5
If you used bootp, make sure that you started the bootp daemon  
on any UNIX workstation and bootp is enabled (i.e., the “#” is  
removed from the bootp entry) in the /etc/bootptabfile is  
correctly configured.  
Also verify that host computer and the Print/Fax server are  
either on the same subnet, otherwise that the router is properly  
configured to pass data between the two devices.  
Windows® 98/Me Peer to Peer Print (LPR)  
Troubleshooting  
If you are having trouble printing on a Windows® 98/Me Peer-to-Peer  
network (LPR method), check the following:  
1
2
Make sure that the Brother LPR Port driver is correctly installed  
and configured according to the “TCP/IP Printing” on page 4-5.  
Try to turn the Byte Count on in the Configure port area of  
printer driver properties.  
You may find that during the installation of BLP software, the screen  
that prompts you for a Port name is not displayed. This may happen  
on some Windows® 98/Me computers. Press the ALT and TAB keys  
to make it appear.  
TROUBLESHOOTING 8 - 4  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Brother Internet Print (TCP/IP) Troubleshooting  
1
The first step in troubleshooting is to make sure that you have a  
valid E-mail connection on both the sending PC and the  
receiving Print/Fax server. Try sending an E-mail message from  
the PC to a user at the remote site who can receive mail via the  
POP3 server. If this does not work, there may be an E-mail  
configuration problem on the PC, on the local E-mail server, or  
on the remote POP3 server. Double check to make sure that the  
E-mail parameters that you configured on the PC and on the  
remote Print/Fax server match those that are configured on the  
E-mail servers.  
2
3
If you can print small files OK but are having problems printing  
large files, the problem may be in the E-mail system! Some  
E-mail systems have difficulties printing large files. If the file  
does not reach its destination intact, then the problem is with  
the E-mail system.  
You can also enable the partial E-mail print facility on your client  
PC, this will split the E-mail up into fragments which should then  
not overwhelm your E-mail server. To do this, select the  
property dialog of the Brother Internet Print Port.  
8 - 5 TROUBLESHOOTING  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Internet Fax Troubleshooting  
1
If there is a mail delivery error while sending an Internet Fax, the  
mail server will send an error message back to the machine and  
the error message will be printed. If there is an error while  
receiving mail, an error message is printed (Ex. The message  
being sent to the machine was not in a TIFF-F or JPEG format.)  
All documents transmitted to the machine via E-mail must be in  
a TIFF-F or JPEG format.  
2
3
If an error message is printed while receiving E-mail text from a  
PC “ATTACHED FILE FORMAT NOT SUPPORTED” the  
senders mail application may not be set for a “Plain Text” format  
or “Vcard” the virtual business card feature may be set to ON.  
If the receiver’s mail system is not compatible with the MIME  
format, you cannot transmit a document to the receiver.  
Depending on the receiver's server, there are some cases that  
the error mail will not be sent back.  
4
5
Messages cannot be received in an HTML format. This format  
is not supported. All messages must be received in a TIFF-F or  
JPEG Format.  
If the size of a documents image data is huge, there is a  
possibility of unsuccessful transmission if the system  
administrator has imposed a limit on the maximum size of E-  
mails and their attachments. The document you are sending  
should be separated into smaller documents that will be  
accepted by the mail server. (Ex. A 42 page document of the  
CCITT#1 test chart is approximately 1Mbyte in size).  
6
7
If you do not receive E-mail, check the Auto Polling setting and  
Polling frequency.  
If you cannot retrieve mail from the mail server, check the  
settings for the POP3 server and Mailbox name. Check that the  
POP3 password is entered correctly. This setting is case  
sensitive.  
8
If Relay Broadcast is not forwarding E-mail to a G3 Fax, check  
the Relay Broadcast settings and Relay Domain registration. A  
Relay Domain must be entered for this function to work.  
TROUBLESHOOTING 8 - 6  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
9
The Relay Broadcasting and Broadcasting features cannot be  
used at the same time.  
10 Relay Broadcast can support the relay of a document up to a  
maximum of 48 fax machines through conventional telephone  
lines. If sending to more than 48 locations the sender must  
divide the transmission locations into 48 locations or less for  
each relay broadcast.  
11 When receiving E-mail messages from the POP3 server, the  
machine can receive a maximum of 32 mail messages. If there  
are more than 32 mail messages in the POP3 server, the  
machine will receive a maximum of 32 mail massages and then  
receive the remaining after the next polling interval.  
12 The Print / Fax Server requires a portion of the user memory for  
operation. The number of Fax sheets that can be sent or  
received will be reduced (by approximately 30 pages of the  
brother No1 Test Chart) from the standard machine capacity.  
8 - 7 TROUBLESHOOTING  
Download from Www.Somanuals.com. All Manuals Search And Download.  
9
Brother Internet Fax  
9
Printing Software  
(USA/Canada only)  
Overview  
Depending on your network configuration and application  
requirements for sending faxes via a network, you can choose  
between Brother Network PC FAX Software or Brother Internet Fax  
Printing Software. With either software, viewable document such as  
web pages, word documents, PDF documents can be sent from the  
users desktop to any standard Facsimile machines, Internet fax  
machines and E-mail addresses.  
Brother Internet Fax Printing Software (BFP) is a Windows® 98/Me  
and Windows® 2000/XP software utility that gives network PC Fax  
and Internet Fax functionality from the desktop to users on your  
network or over the Internet.  
BFP utilizes SMTP as the transport for sending documents from your  
PC. This allows any PC supported by a SMTP mail server to send an  
Internet FAX even if that PC does not have direct access to the  
networked machine.  
Brother Network PC Fax Software utilizes LPR as the transport for  
sending documents from your PC to the networked machine for  
transmission. This requires that the sending PC has access to the  
network that the sending machine is connected.  
DownBloaRdOfroTmHWEwRw.SIoNmTanEuRalsN.cEomT. AFllAMXanuPalRs SINeaTrcIhNAGnd DSoOwnFloTadW. ARE 9 - 1  
       
Installing Brother Internet Fax Printing Driver  
Insert the CDROM supplied with your Brother machine into your CD-  
ROM Drive. The installer screen will automatically start.  
If the installer screen does not appear automatically select  
Start | Run and type X:/setup.exe  
(X:/ should be the drive letter of your CD ROM drive on your  
PC)  
1
2
3
4
Select Install Software.  
Select Network Applications.  
Highlight Brother Internet Fax Printing (BFP) Driver.  
Click Install.  
Next you will be presented with the licensing agreement, please  
carefully read the agreement and make the necessary choice.  
9 - 2 BROTHER INTERNET FAX PRINTING SOFTWARE  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
During the installation you are presented with the following screen,  
select the default unless you have previously installed this software.  
If this is the case use a port number that has not been previously  
configured. Example BFP2  
When Installing BFP on Windows®  
2000 and XP operating systems we  
recommend that you add a “:” to the  
end of the port name, so BFP1 =  
BFP1:  
You also need to enter certain information into the printer driver  
dialog screen as illustrated below.  
Here you can enter the default E-mail  
address or you can leave it blank.  
* If an address is specified here this  
will always be used as default  
sending address.  
This can be the host  
name or IP address of  
the E-mail server  
It is very important that you enter your own E-mail address. You also  
need to configure the SMTP mail server IP address or host name as  
illustrated above.  
If in any doubt contact your Network Administrator for  
assistance  
DownBloaRdOfroTmHWEwRw.SIoNmTanEuRalsN.cEomT. AFllAMXanuPalRs SINeaTrcIhNAGnd DSoOwnFloTadW. ARE 9 - 3  
Changing the BFP Port Settings  
If you have more than one networked machine with this Print/Fax  
Server you may want to change the settings of the BFP software to  
use an alternative machine as the network fax print server.  
To alter BFP settings, select Start | Printers and Faxes to open the  
Printers dialogue box. From the Printers windows illustrated below  
highlight the Brother Internet Fax and right click the mouse. From  
the list presented select Properties.  
You are now presented with the screen below, which allows you to  
configure the BFP settings. To change the details of the print server,  
select the Ports tab.  
9 - 4 BROTHER INTERNET FAX PRINTING SOFTWARE  
Download from Www.Somanuals.com. All Manuals Search And Download.  
   
The following screen shows the current configuration. To alter this  
configuration, press the Configure Port... key.  
From the Configure Port... dialogue box you can change the  
settings.  
Relay Broadcast Function  
Before you can successfully use this machine as a network fax  
solution you need to switch the feature “Relay Broadcasting” ON at  
the machine. In addition you also need to set a “Trusted Domain” at  
the machine.  
DownBloaRdOfroTmHWEwRw.SIoNmTanEuRalsN.cEomT. AFllAMXanuPalRs SINeaTrcIhNAGnd DSoOwnFloTadW. ARE 9 - 5  
   
In order for the machine to receive data and then send this  
information (network fax) to other fax machines the “Relay Broadcast  
Function” must be switched “ON”. Also you must tell the networked  
machine which networks can relay faxes through your machine. This  
is known as setting the “Trusted Domain”. For instance, if a network  
machine has an E-mail address of [email protected] and users of  
this machine also have E-mail addresses with the same domain  
name then the machine must be told to allow these users to send  
network faxes through the machine. This is known as the “Relay  
Function” and “Trusted Domains”. So we set the trusted domain as  
brother.com.  
“Trusted Domains” Provide security for your machine. In that  
only users from a particular domain can send faxes through  
your network connected machine.  
9 - 6 BROTHER INTERNET FAX PRINTING SOFTWARE  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Uninstalling from Windows® 98/Me/2000/XP  
Select Start | Control Panel and then double click the Add or  
Remove programs icon. From the list of installed programs select  
the Brother Internet Fax Vx.xx as shown below then click the Add/  
Remove button.  
In the case of Windows® 2000/XP you also need to remove the  
Brother Internet Fax Driver from the Start | Control Panel | Add or  
Remove Programs properties.  
DownBloaRdOfroTmHWEwRw.SIoNmTanEuRalsN.cEomT. AFllAMXanuPalRs SINeaTrcIhNAGnd DSoOwnFloTadW. ARE 9 - 7  
 
In addition to this you also need to manually remove the Brother  
Internet Fax Driver from the printers list.  
To do this select Start | Printers and Faxes you are then presented  
with the Window illustrated below.  
Right click the Brother Internet Fax, from the list click Delete.  
Accept the confirmation and the driver will be deleted.  
9 - 8 BROTHER INTERNET FAX PRINTING SOFTWARE  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Using the BFP Address Book  
This utility can administer the Fax addresses, Internet Fax addresses  
and E-mail address of all the contacts that you wish to use with the  
BFP Software. Additionally you can create Groups of contacts that  
you may wish to broadcast documents to.  
From the Start menu, select Programs, Brother, Brother MFL Pro  
Suite, Internet Fax and then click Brother Address Book. The  
Brother Address Book dialog box will appear:  
DownBloaRdOfroTmHWEwRw.SIoNmTanEuRalsN.cEomT. AFllAMXanuPalRs SINeaTrcIhNAGnd DSoOwnFloTadW. ARE 9 - 9  
   
Setting Up a Member in the Address Book  
In the Brother Address Book dialog box you can add, edit and  
delete stored information for members and groups.  
1
In the Address Book dialog box, click the  
member.  
icon to add a  
The Brother Address Book Member Setup dialog box will  
appear:  
When creating the Address Book member please select the  
method of default delivery.  
2
In the Brother Address Book Member Setup dialog box, type the  
member's information.  
Name is a required field. You can also enter the an E-mail contact  
address and machine address for the address book member. Click  
the OK button to save the member's information.  
9 - 10 BROTHER INTERNET FAX PRINTING SOFTWARE  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Setting Up a Group for Broadcasting  
If you repeatedly send the same PC-FAX to multiple recipients, you  
can combine members into a Group.  
1
In the Brother Address Book dialog box, click the  
create a group.  
icon to  
The Brother Address Book Group Setup dialog box appears:  
2
3
Type the name of the new group in the Group Name field.  
In the Available Names box, select each member to be  
included in the Group, and then click Add>>.  
4
5
Members you add to the group will be listed in the Group  
Members box.  
After all the members have been added, click OK.  
BROTHER INTERNET FAX PRINTING SOFTWARE 9 - 11  
Download from Www.Somanuals.com. All Manuals Search And Download.  
     
Editing Member Information  
To edit a Member or Group:  
1
2
3
4
Select the Member or Group you want to edit.  
Click the Edit icon.  
Edit the Member or Group information.  
Click OK to save your changes.  
Deleting a Member or Group  
To delete a Member or Group:  
1
2
3
Select the Member of Group you want to delete.  
Click the Delete icon.  
Click OK when the Delete OK? dialog appears.  
Exporting the Address Book  
You can export the address book to an ASCII text file (*.csv).  
To export the current telephone book:  
1
2
3
From the Address Book select File, point to Export, and then  
click TextOR—Click Vcard and go to Step 5.  
Select the data fields you wish to Export from the Available  
Items column, and then click Add>>.  
If you are exporting to an ASCII file, select Divide Character -  
Tab or Comma. This selection inserts a Tab or Comma  
between each data field when it is Exported.  
4
5
6
7
Select the OK button to save the data.  
Type in the name of the file, and then select Save.  
If you are creating a Vcard, you must first select the member.  
Select items in the order you want them listed.  
9 - 12 BROTHER INTERNET FAX PRINTING SOFTWARE  
Download from Www.Somanuals.com. All Manuals Search And Download.  
   
Sending a Network Fax with BFP  
From the application you wish to send the document from select File  
| Print. Ensure that the Brother Internet Fax is selected as shown  
below.  
Clicking Print and the BFP dialogue box will be displayed. From this  
dialogue box you can either specify an address in the address line or  
select a location from the address book. If you wish to type more than  
one location in the address line make sure they are separated by “;”.  
When entering a Fax Contact you must first specify the  
Internet Address of the machine that will send the document  
followed by the fax number as shown below.  
[email protected](fax#2537)  
BROTHER INTERNET FAX PRINTING SOFTWARE 9 - 13  
Download from Www.Somanuals.com. All Manuals Search And Download.  
   
A
Appendix  
A
Appendix A  
General Information  
You can change the configuration of your Print/Fax server using any  
of the following methods.  
• Brother BRAdmin Professional utility for Windows® 98/Me and  
Windows® 2000/XP  
• Brother Web BRAdmin Professional utility for IIS  
*
BRAdmin Professional utility (Recommended)  
The Brother BRAdmin Professional utility can use the TCP/IP  
protocol. This utility allows you to graphically manage aspects of the  
network and printer. It can also be used to upgrade the firmware of  
the Print/Fax server.  
Web BRAdmin  
The Web BRAdmin software is designed to manage all LAN/WAN  
Brother network connected devices. By installing the Web BRAdmin  
server software on a computer running IIS*, Administrators with a  
Web browser can connect to the Web BRAdmin server, which then  
communicates with the device itself. Unlike the BRAdmin  
Professional utility - which is designed for Windows® systems only -  
the Web BRAdmin server software can be accessed from any client  
computer with a web browser that supports Java.  
Please note this software is not included on the CD-ROM that was  
supplied with your Brother product.  
about this software and to download it.  
IIS* = Internet Information Server 4.0  
or  
Internet Information Service 5.0, 5.1  
A - 1 APPENDIX  
Download from Www.Somanuals.com. All Manuals Search And Download.  
             
Using Services  
General  
A service is a resource that can be accessed by computers that wish  
to print to the Brother Print/Fax server. The Brother Print/Fax server  
provides the following predefined services (do a SHOW SERVICE  
command in the Brother Print/Fax server remote console to see a list  
of available services): Enter HELP at the command prompt for a list  
of supported commands.  
Service (Example)  
BINARY_P1  
Definition  
TCP/IP binary, NetBIOS service.  
TCP/IP text service (adds carriage return after  
each line feed).  
TEXT_P1  
Quickdraw Driver for Mac OS® 8.6 - 9.2,  
Mac OS® X 10.2.4 or greater.  
BRN_xxxxxx_P1  
Where xxxxxxis the last six digits of the Ethernet address (for  
example, BRN_310107_P1).  
APPENDIX A - 2  
Download from Www.Somanuals.com. All Manuals Search And Download.  
         
Reloading the Print / FAX Server  
Firmware  
General  
The firmware on the Print/Fax server is stored in flash memory. This  
means that you can upgrade the firmware by downloading the  
appropriate update file. To get the latest firmware update, visit the  
Brother Solutions web site at http://solutions.brother.com/  
Some software versions that we provide will automatically  
factory reset your Print/Fax server parameters. We try to  
avoid doing this. However, if we add a significant new feature  
to our Print/Fax server, it can result in the Print/Fax server  
being factory reset.  
Because of this, we STRONGLY recommend that you make a note  
of the current Print/Fax server configuration before you upgrade. To  
do this, print out a configuration page (Refer to this User’s Guide  
chapter 3 for information on how to print a configuration page).  
There are three methods of upgrading the firmware in your Brother  
Print/Fax server:  
1
2
Use the BRAdmin Professional utility (Recommended)  
Use another system (such as a Novell or Unix system to send  
the new firmware file to the Print/Fax server).  
A - 3 APPENDIX  
Download from Www.Somanuals.com. All Manuals Search And Download.  
         
Reloading firmware using BRAdmin Professional  
utility  
The BRAdmin Professional utility can be used to easily re-program  
your Brother Print/Fax server.  
1
2
Start BRAdmin Professional utility.  
Highlight the appropriate Print/Fax server. Then press select the  
Control menu and choose Load Firmware. You can select more  
than one Print/Fax server by pressing CTRL+<select> or  
SHIFT+<select> on each additional Print/Fax server.  
There are three possible ways of sending the new software  
version to the print server. For whichever method you select,  
you must enter a password for the print server. The default  
password for the Print/Fax server is access.  
3
TFTP PUT from this host  
Use this method if you have TCP/IP already installed on your  
PC. BRAdmin Professional utility will use the TFTP protocol to  
send the new firmware data to the Print/Fax server.  
AFTER SENDING FIRMWARE TO THE MACHINE, DO  
NOT TURN OFF THE MACHINE UNTIL AFTER THE  
MACHINE HAS PERFORMED AN AUTOMATIC RESTART.  
APPENDIX A - 4  
Download from Www.Somanuals.com. All Manuals Search And Download.  
   
Reloading process  
The LCD on the control panel will show “Receiving” during the  
firmware file loading process. During this programming process,  
“Program Change” will be indicated on the LCD. After the firmware  
update is completed, the machine will re-start automatically. DO  
NOT TURN OFF THE MACHINE DURING THESE PROCESSES.  
If the LCD does not change after about two minutes, check to make  
sure that you correctly entered all parameters and that your network  
connections are good. Then power the print server/printer off and  
then on again, to retry the download.  
If you encounter problems upgrading the firmware and you  
find that the network portion of the machine no longer  
functions, call Brother Customer Service in your country.  
A - 5 APPENDIX  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Appendix B  
Updating other machines through the Network  
It is possible to program Brother machine on the network with either  
settings from an already programmed machine or with data from the  
Brother Network PC-FAX Address Book. (See Software User’s  
Guide chapter 6)  
When Brother Network PC-FAX in used from a PC that has BRAdmin  
Professional installed, an extra option appears in BRAdmin. By  
selecting a networked machine in the BRAdmin main window and  
right clicking it you will be presented with an extra option, Import  
Auto Dial.  
If import Auto Dial option does not appear, open the Brother  
PC-FAX address book by selecting Start, Programs,  
Brother, MFL-Pro Suite, PC-FAX Address Book. It is  
necessary to run the address book utility to create an  
address book file.  
APPENDIX A - 6  
Download from Www.Somanuals.com. All Manuals Search And Download.  
   
When you select this option BRAdmin reads the telephone settings  
from that machine (if there are any programmed) into Brother PC-  
FAX Address Book.  
Illustrated below is the Brother Address Book, on the left are One-  
Touch / Speed-Dial numbers read from the machine. On the right is  
the Brother Address Book. It is now possible to allocate One-Touch  
/ Speed-Dial numbers from the machine into the Brother Address  
Book and also use members of the Brother Address Book and send  
them to the machine. You can now make changes to the data in the  
Brother Network PC-FAX Address Book and click OK.  
This data is then stored in the Windows® Temp Folder and can be  
used to update singular or multiple machine on the network.  
Highlight singular or multiple networked Brother machine in the main  
BRAdmin window by highlighting and pressing the shift key on your  
keyboard. Right click the highlighted machine and press Send Auto  
Dial. The new data is then sent to all the highlighted machine.  
A - 7 APPENDIX  
Download from Www.Somanuals.com. All Manuals Search And Download.  
A dialog box is displayed showing the upload status of current  
machine and beneath this the whole progress is displayed if updating  
multiple machine.  
When the process is finished a dialog box is displayed showing  
which machine on the network have been updated.  
APPENDIX A - 8  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Appendix C  
Specifications  
Operating System Support  
Windows® 98/98SE/Me and Windows® 2000/XP  
Mac OS® 8.6-9.2 / Mac OS® 10.2.4 or greater  
Protocol Support  
TCP/IP(including the following)  
- RARP, BOOTP, DHCP, APIPA, NetBIOS Name Resolution, WINS, DNS  
Resolver, LPR/LPD, Port9100, SMTP/POP3, Rendezvous, TELNET, SNMP,  
TFTP  
Network  
10/100Base-TX Ethernet Network  
Network Printing  
Windows® 98/Me Peer-to-Peer Printing  
Windows® 2000/XP TCP/IP Printing  
Macintosh® Printing (Quick Draw over TCP/IP)  
Rendezvous  
Network PC Fax send  
Windows® 98/98SE/Me and Windows® 2000/XP  
Mac OS® 8.6-9.2 / Mac OS® 10.2.4 or greater  
A - 9 APPENDIX  
Download from Www.Somanuals.com. All Manuals Search And Download.  
             
Network Scanning  
B/W Resolution (TIFF/PDF): 200x100, 200x200dpi  
Color Resolution (JPEG/PDF): 150x150, 300x300, 600x600dpi  
Windows® 98/98SE/Me and Windows® 2000/XP  
Up to 25 clients can be connected to one machine at a time.  
Internet Fax  
SMTP/POP3 E-mail server required.  
T.37 Simple mode  
Tiff-F Profile-S, JPEG  
Resolution: 200x100, 200x200, 204x98, 204x196dpi  
Coding System: MH  
Width: 1728 dot  
Fax / E-mail / I-Fax Forwarding / Paging feature.  
(Please check the User Guide for your Brother MFC to verify is this feature  
is available).  
Scan to key: E-mail / OCR / Image / File  
Internet Fax Relay  
E-mail Relay  
Relay Broadcast  
Download from Www.Somanuals.com. All Manuals Search And ADoPwPnloEaNd. DIX A - 10  
 
Computer Requirements (for drivers, BRAdmin Professional,  
Peer-to-Peer software, etc.)  
CPU  
- Pentium 75MHz or Higher for Windows® 98/98SE  
- Pentium 150MHz or Higher for Windows® Me  
- Pentium 133MHz or Higher for Windows® 2000  
- Pentium 233MHz or Higher for Windows® XP  
RAM  
- 24MB or greater (32MB recommended) for Windows® 98/98SE  
- 32MB or greater (64MB recommended) for Windows® Me  
- 64MB or greater (128MB recommended) for Windows® 2000/XP  
For Macintosh® connection  
Computer  
- Ethernet ready Power Macintosh®  
RAM  
- 32MB or more (64MB or more recommended) for Mac OS® 8.6-9.2  
- 128MB or more (160MB or more recommended) for Mac OS® X 10.2.4 or  
greater  
OS  
- Mac OS® 8.6-9.2 / Mac OS® X 10.2.4 or greater  
Management Utilities  
BRAdmin Professional utility  
-
Windows® 98/98SE/Me and Windows® 2000/XP  
Web BRAdmin  
-
Windows® 2000 Professional/Server/Advanced Server/XP Professional  
A - 11 APPENDIX  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Function Table and Factory Default Settings  
FACTORY  
DEFAULT  
LEVEL LEVEL  
ONE TWO  
LEVEL THREE  
OPTIONS  
OPTIONS  
Auto/ Static/ RARP/  
BOOTP/ DHCP  
[000-255].[000-255].[000-  
255].[000-255]  
[000-255].[000-255].[000-  
255].[000-255]  
[000-255].[000-255].[000-  
255].[000-255]  
Auto  
5.LAN 1.Setup 1.BOOT Method  
TCP/IP  
169.254.X.X *1  
255.255.0.0 *1  
2.IP Address  
3.Subnet Mask  
4.Gateway  
000.000.000.000  
BRN_XXXXXX  
BRN_XXXXXX=(last 6 fig- BRN_XXXXXX  
ures of Ethernet address)  
(up to 15 characters)  
5.Host Name  
Auto/ Static  
Auto  
6.WINS Config  
7.WINS Server  
(Primary) 000.000.000.000 (Secondary)  
000.000.000.000  
000.000.000.000  
(Primary) 000.000.000.000 (Secondary)  
000.000.000.000  
On/Off  
000.000.000.000  
On  
8.DNS Server  
9.APIPA  
(60 characters)  
2.Setup 1.Mail Address  
Internet  
[000-255].[000-255].[000-  
255].[000-255]  
Name  
000.000.000.000  
000.000.000.000  
2.SMTP Server  
(up to 30 characters)  
[000-255].[000-255].[000-  
255].[000-255]  
Name  
(up to 30 characters)  
3.POP3 Server  
(up to 20 characters)  
Password:******  
On/ Off  
4.Mailbox Name  
5.Mailbox Pwd  
3.Setup 1.Auto Polling  
Verify:******  
On  
Mail RX  
xxMin  
10 Min  
2.Poll Frequency  
All/ Subject+From+To/ None  
On/ Off  
None  
3.Header  
4.Del Error Mail  
On  
On/ MDN/ Off  
Off  
5.Notification  
Internet Fax Job  
4.Setup 1.Sender Subject  
Mail TX  
On/ Off  
On/ Off  
On/ Off  
RelayXX:  
On/ Off  
Off  
Off  
Off  
2.Size Limit  
3.Notification  
5.Setup 1.Rly Broadcast  
Relay  
2.Relay Domain  
Off  
3.Relay Report  
Auto/ 100B-FD/ 100B-HD/  
10B-FD/ 10B-HD  
Auto  
6.Setup 1.Ethernet  
Misc.  
GMTXXX:XX  
GMT-5:00  
2.Time Zone  
B/W 200x100 dpi / B/W 200  
dpi / Color 150 dpi / Color  
300 dpi / Color 600 dpi  
Color 150 dpi  
7.Scan 1.Quality  
to E-Mail  
TIFF/PDF  
TIFF  
PDF  
2.B&W File Type  
3.Color File Type  
PDF/ JPEG  
*1: The factory setting for the ‘IP Address’ and ‘Subnet Mask’ setting may be  
changed by the APIPA setting.  
Download from Www.Somanuals.com. All Manuals Search And ADoPwPnloEaNd. DIX A - 12  
 
G
1
INDEX  
A
H
APIPA ................... 2-1, 2-4, 3-8  
I
IBM LAN Server .................. 4-1  
Internet FAX ........................ 6-1  
B
BFP .................................... 9-1  
.................................... 7-1, 7-5  
BOOTP ............................... 2-5  
............................. 2-2, 2-3, 7-4  
Broadcasting .................... 9-11  
Brother LPR Port ......... 4-6, 4-7  
Brother Peer to Peer Software  
........................................... 4-5  
J
L
M
Mail Header ...................... 3-12  
Mail Sender Subject .......... 3-14  
Mail Size Limit ................... 3-14  
Mailbox ............................. 3-11  
Mailbox Name ................... 3-11  
Mailbox Password ............. 3-11  
MDN .................................. 6-10  
MIME .................................. 7-2  
MIME format ....................... 6-1  
D
E
Error ................................. 6-11  
Error Mail .......................... 3-13  
Error mail .......................... 6-11  
Ethernet ............................ 3-17  
F
Factory Default ........3-19, A-12  
Firmware ............................ A-3  
Flash memory ..................... A-3  
I - 1 INDEX  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
N
S
Network Configuration List 3-19  
Network Fax ......................9-13  
Network Printing ..................4-1  
Node name .........................1-3  
O
T
TCP/IP Printing ....................4-5  
P
Password ............................7-1  
password .............................4-4  
PC-FAX ...............................1-6  
Peer-to-Peer .......................1-4  
PhotoCapture Center ..........1-7  
Ping .....................................8-2  
Poll Frequency ..................3-12  
POP3 ...........................7-2, 7-3  
POP3 Server .....................3-10  
Print/Fax Server ..................1-1  
Printing ................................1-6  
Protocol ...............................1-1  
W
Warp Server ........................4-1  
Web BRAdmin .................... A-1  
............................................4-2  
WINS Configuration .............3-6  
WINS Server .......................3-7  
Q
Quick Draw .........................5-1  
R
RARP ..................................2-5  
Relay Broadcast .........3-15, 9-5  
Relay Broadcasting .............6-7  
Relay Domain ...................3-16  
Relay Report .....................3-16  
Reload .................................A-3  
Rendezvous ........................5-1  
RFC 1001 ............................2-4  
Download from Www.Somanuals.com. All Manuals Search And DownloadI.NDEX I - 2  

Black Box Switch 16 Port Fast Ethernet Switch User Manual
Black Box TV Video Accessories AC340A R2 User Manual
Black Decker Cordless Saw JS650L User Manual
Boss Audio Systems Stereo System GT780 User Manual
Cadet Electric Heater UC072 User Manual
Canon Digital Camera Z155 User Manual
Casio Electronic Keyboard SK 8 User Manual
Channel Vision Security Camera 6144 User Manual
Chauvet Landscape Lighting 18VW User Manual
Chief Manufacturing Indoor Furnishings CM2 User Manual