Ricoh Aficio 615c User Manual

Operating Instructions

About This Machine

Getting Started

Entering Text

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the ma-

chine.

This manual provides an introduction to the functions of the machine. It also

explains the control panel, preparation procedures for using the machine,

how to enter text, and how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as register-

ing fax numbers, e-mail addresses, and user codes. Also refer to this manual

for explanations on how to connect the machine.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace

paper, print cartridges, and other consumables.

❖ Security Reference

This manual is for administrators of the machine. It explains security func-

tions that the administrators can use to protect data from being tampered, or

prevent the machine from unauthorized use.

Also refer to this manual for the procedures for registering administrators, as

well as setting user and administrator authentication.

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for expla-

nations on how to place originals.

❖ Facsimile Reference

Explains Facsimile functions and operations.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environ-

ment, and use the software provided.

This manual covers all models, and includes descriptions of functions and

settings that might not be available on this machine. Images, illustrations, and

information about operating systems that are supported might also differ

slightly from those of this machine.

❖ Other manuals

• PostScript3 Supplement

• UNIX Supplement

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

• Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ The following software products are referred to using general names:

Product name

General name

DeskTopBinder

DeskTopBinder Lite

Professional

and DeskTopBinder

The ScanRouter delivery software

ScanRouter EX Professional

Router EX Enterprise ^*1

and Scan-

Optional

What You Can Do with This Machine

This section introduces the features of this machine.

Note

❒ For details about options, see “Options”.

Reference

p.14 “Options”

Copier, Facsimile, Printer, and Scanner Functions

This machine provides copier, facsimile (optional), printer, and scanner func-

tions.

AMA042S

• You can make copies of originals. See Copy Reference.

• You can send originals by fax or e-mail, and receive faxes from other parties.

See Facsimile Reference.

• You can print documents created in applications. See Printer Reference.

• You can print documents from Windows 95/98/Me(TCP/IP, IPP), Windows

2000 (TCP/IP, IPP), Windows XP/Server 2003 (TCP/IP, IPP), Windows NT

4.0 (TCP/IP, IPP), NetWare, UNIX (TCP/IP), and Macintosh (AppleTalk) en-

vironments because the machine supports all these (multi-protocol).

• You can scan originals and send scan files to a computer. See Scanner Refer-

ence.

iii

Paperless Fax Transmission

You can send a file by fax without printing it.

Transmission

You can send a fax from your computer over the network (Ethernet, IEEE 1394

(IPv4 over 1394), or wireless LAN) to this machine, which then forwards the fax

via its telephone connection (LAN-Fax).

AMA043S

• To send a fax, print from the Windows application you are working with, se-

lect LAN-Fax as the printer, and then specify the destination.

• You can also check the sent image data.

• For details about machine's settings, see “Network Settings”, General Settings

Guide.

• For details about how to use the function, see “Fax via Computer”, Facsimile

Reference.

Fax Transmission and Reception Through the Internet

You can send fax documents via e-mail by specifying the recipient's e-mail ad-

dress (Internet Fax Transmission). You can receive sent documents via Internet

Fax, or from computers (Internet Fax Reception). You can send fax documents

by specifying IP-fax destination using IP addresses (IP-Fax Transmission). You

can receive sent documents via Internet Fax (IP-Fax Reception).

ALZ006S

❖ Internet Fax

• You can send fax documents through e-mail by specifying the recipient’s

e-mail address.

• E-mails can be received on a fax machine that supports Internet Fax, or on

a computer that can receive normal e-mail.

• You can receive e-mails or Internet Fax, and then print or forward them.

• For details about the machine's settings, see “Network Settings”, General

Settings Guide.

• For details about how to use the function, see “Transmission”, Facsimile

Reference.

❖ IP-Fax

• You can exchange documents between fax machines directly connected to

the TCP/IP network.

• You can send documents by specifying an IP address or host name instead

of a fax number.

• For details about the machine's settings, see “Network Settings”, General

Settings Guide.

• For details about how to use this function, see “Transmission”, Facsimile

Reference.

Using the Scanner in a Network Environment

You can use a scanner over the network.

AMA044S

• You can send scan files to a specified destination using e-mail(Sending scan

file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference.

• With the ScanRouter delivery software, you can save scan files in specified

destinations on network computers(Saving scan files). See “Sending Scan

Files by Scan to Folder”, Scanner Reference.

• You can send scan files directly to folders (Sending scan file by Scan to Folder)

• Under the network delivery scanner function, you can use the machine as a

delivery scanner for the ScanRouter delivery software or DeskTopBinder.

You can save scan files or fax-received files in the delivery server, or deliver

them to a folder on a computer on the same network.

• For details about specifying the machine’s settings for using its scanner func-

tion over the network, see “Network Settings”, General Settings Guide. For

details about using the scanner function over the network, see “Using the

Network TWAIN Scanner Function”, Scanner Reference.

Administrating the Machine/Protecting Documents (Security

Functions)

You can prevent information leakage by managing the machine and protecting

documents.

AMA045S

• You can protect documents from unauthorized access and stop them from be-

ing copied without permission. See Security Reference.

• You can control the use of the machine, as well as prevent machine settings

from being changed without authorization. See Security Reference.

• By setting passwords, you can prevent unauthorized access via the network.

See Security Reference.

• You can erase the data on the hard disk to prevent the information from leak-

ing out. See the manual for the DataOverWriteSecurity Unit (optional) and

Security Reference.

vii

Monitoring the Machine Via Computer

You can change the machine's settings and monitor its status from a connected

computer.

AMA046S

Web Image Monitor lets you configure and operate the machine using the Web

browser on a computer. You can also install SmartDeviceMonitor for Admin on

a computer to configure and operate the machine.

Using Web Image Monitor, you can register information in the address book,

specify the machine’s settings, and check the machine’s status with ease.

Using Web Image Monitor, you can check, specify the initial settings (system set-

tings, printer features, fax features, network settings, security settings /certifi-

cate management, and E-mail Notification), control print jobs, display the print

job journal, and protect the data in the machine using authentication.

You can also use SmartDeviceMonitor for Admin to register information in the

address book.

Reference

General Settings Guide

SmartDeviceMonitor for Admin Help

Web Image Monitor's Help

viii

Preventing an Unauthorized Copy

You can print embedded pattern on paper to prevent them from being copied.

AMA001S

• Using the printer driver, you can embed a pattern in a printed document. If

the document is copied on a machine that has the Copy Data Security Unit

(optional) installed, protected pages are grayed out in the copy, preventing

confidential information being copied. If the document is copied on a ma-

chine that does not have the Copy Data Security Unit (optional) installed, hid-

den text becomes visible on the copy, showing that the copy is unauthorized.

For details about the Copy Data Security Unit, the printer driver Help and

Printer Reference.

• Using the printer driver, you can embed text in the printed document for un-

authorized copy prevention. If the document is copied, or scanned by a copier

or multifunction printer, the hidden text becomes visible on the copy, dis-

couraging further unauthorized copying. See the printer driver Help and

Printer Reference.

TABLE OF CONTENTS

Manuals for This Machin e ......................................................................................i

What You Can Do with This Machine..................................................................i ii

Copier, Facsimile, Printer, and Scanner Functions................................................... iii

Paperless Fax Transmission..................................................................................... iv

Fax Transmission and Reception Through the Internet.............................................v

Using the Scanner in a Network Environment .......................................................... vi

Administrating the Machine/Protecting Documents (Security Functions) ................ vii

Monitoring the Machine Via Computer.....................................................................viii

Preventing an Unauthorized Copy ............................................................................ ix

Notice......................................................................................................................1

Notice To Wireless LAN Interface (option) Users ......................................................1

How to Read This Manual .....................................................................................4

Symbols .....................................................................................................................4

Names of Major Options ............................................................................................4

Safety Information .................................................................................................5

Safety During Operation.............................................................................................5

ENERGY STAR Program .......................................................................................8

Recycled Paper..........................................................................................................8

1. Getting Started

Guide to Components ...........................................................................................9

Control Panel Angle Adjustment Button...................................................................11

Output Tray Guide....................................................................................................1 3

Options.....................................................................................................................1 4

Control Panel........................................................................................................1 6

Display ..................................................................................................................1 9

Reading the Display and Using Keys.......................................................................1 9

When the Authentication Screen is Displayed..................................................2 0

User Code Authentication (Using the Control Panel)...............................................20

User Code Authentication (Using a Printer Driver) ..................................................2 0

Log Off (Using the Control Panel )............................................................................2 1

Log Off (Using Web Image Monitor) ........................................................................2 2

Changing Mode s ..................................................................................................2 3

Turning On the Power .........................................................................................2 4

Turning On the Main Power .....................................................................................2 4

Turning On the Power..............................................................................................25

Turning Off the Powe r ..............................................................................................2 6

Turning Off the Main Power .....................................................................................2 7

Saving Energy..........................................................................................................28

2. Entering Text

Entering Tex t ........................................................................................................2 9

Available Characters................................................................................................29

Keys .........................................................................................................................29

How to Enter Text ....................................................................................................30

3. Appendix

Dos and Don'ts.....................................................................................................3 9

Saving Color Copies ................................................................................................4 0

Software and Utilities Included on the CD-RO M ...............................................4 1

Viewing the contents of the CD-ROM ......................................................................42

Printer Drivers for This Printer..................................................................................4 2

TWAIN Driver...........................................................................................................44

LAN-Fax Driver ........................................................................................................4 5

DeskTopBinder Lite..................................................................................................46

SmartDeviceMonitor for Admin ................................................................................4 7

DeskTopBinder-SmartDeviceMonitor for Client .......................................................4 8

Installing the Operating Instructions .................................................................4 9

PDF Manuals ...........................................................................................................5 0

Opening the Installed Operating Instructions...................................................5 1

Opening from the Icon..............................................................................................51

Opening from the [Start ] Menu .................................................................................5 1

Opening from the CD-ROM......................................................................................5 2

Copy Pape r ...........................................................................................................5 3

Unusable Paper .......................................................................................................5 7

Paper Storage..........................................................................................................57

INDEX......................................................................................................... 58

xii

Notice

Notice To Wireless LAN Interface (option) Users

Notes to users

It is strictly forbidden to use antenna(s) except designated.

A The antenna(s) of this device must not be co-located or operating in conjunc-

tion with any other antenna or transmitter.

B This equipment complies with FCC RF radiation exposure limits set forth for

an uncontrolled environment. End users must follow the specific operating

instructions for satisfying RF exposure compliance.

Notes to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class

B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed

to provide reasonable protection against harmful interference in a residential in-

stallation. This equipment generates, uses and can radiate radio frequency ener-

gy and, if not installed and used in accordance with the instructions, may cause

harmful interference to radio communications. However, there is no guarantee

that interference will not occur in a particular installation. If this equipment does

cause harmful interference to radio or television reception, which can be deter-

mined by turning the equipment off and on, the user is encouraged to try to cor-

rect the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

This device complies with part 15 of the FCC Rules.

Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) this device must ac-

cept any interference received, including interference that may cause undesired

operation.

Warning

Changes or modifications not expressly approved by the party responsible for

compliance could void the user's authority to operate the equipment.

Note to users in Canada

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Operation is subject to the following two conditions:

(1) This device may not cause interference, and (2) this device must accept any

interference, including interference that may cause undesired operation of the

device.

IEEE 802.11b Interface Unit Type H:

This device complies with RSS-210 of Industry Canada.

The term “IC:” before the certification/registration number only signifies that

the Industry Canada technical specifications were met.

To prevent radio interference to the licensed service, this device is intended to

be operated indoors and away from windows to provide maximum shielding.

Equipment (or its transmit antenna) that is installed outdoors is subject to licens-

ing.

To reduce potential radio interference to other users, the antenna type and its

gain should be so chosen that the equivalent isotropically radiated power (EIRP)

is not more than that required for successful communication.

This device has been designed to operate with an antenna having a maximum

gain of [0.00] dBi. Antenna having a higher gain is strictly prohibited per regula-

tions of Industry Canada. The required antenna impedance is [50] ohms.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Can-

ada.

L'utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1)

il ne doit pas produire de brouillage et (2) l'utilisateur du dispositif doit être prêt

à accepter tout brouillage radioélectrique reçu, même si ce brouillage est suscep-

tible de compromettre le fonctionnement du dispositif.

IEEE 802.11b Interface Unit Type H:

Ce dispositif est conforme à la norme CNR-210 d'Industrie Canada.

L'expression «IC:» avant le numéro d'homologation/enregistrement signifie

seulement que les spécifications techniques d'Industrie Canada ont été re-

spectées.

Pour empêcher que cet appareil cause du brouillage au service faisant l'objet

d'une licence, il doit être utilisé à l'intérieur et devrait être placé loin des fenêtres

afin de fournir un écran de blindage maximal.

Si le matériel (ou son antenne d'émission) est installe à l'extérieur, il doit faire

l'objet d'une licence.

Afin de réduire le risque d'interférence aux autres utilisateurs, le type d'antenne

et son gain doivent être choisis de façon à ce que la puissance isotrope rayonnée

équivalente (p.i.r.e.) ne soit pas supérieure au niveau requis pour obtenir une

communication satisfaisante.

Ce dispositif a été conçu pour fonctionner avec une antenne ayant un gain max-

imal de [0.00] dBi.Une antenne ayant un gain plus élevé est strictement interdite

par les réglements d'Industrie Canada.L'impédance d'antenne requise est [50]

ohms.

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these

notes. They can be found in the “Safety Information” section of this manual.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the

machine or to property. Be sure to read these notes. They can be found in the

“Safety Information” section of this manual.

Indicates points to pay attention to when using the machine, and explanations

of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure

to read these explanations.

This symbol indicates information or preparations required prior to operating.

Indicates supplementary explanations of the machine’s functions, and instruc-

tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur-

ther relevant information.

[ ]

Indicates the names of keys that appear on the machine’s display panel.

{ }

Indicates the names of keys on the machine’s control panel.

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• Auto Document Feeder → ADF

• Auto Document Feeder capable of scanning both sides of a sheet → ARDF

Safety Information

When using this machine, the following safety precautions should always be fol-

lowed.

Safety During Operation

In this manual, the following important symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could result

in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result

in minor or moderate injury or damage to property.

R WARNING:

• Disconnect the power plug (by pulling the plug, not the cable) if the

power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock, do not remove any covers or

screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug,

not the cable) if any of the following occurs:

• You spill something into the machine.

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Disposal can take place at our authorized dealer.

• Dispose of used ink containers in accordance with local regulations.

• Keep the machine away from flammable liquids, gases, and aerosols.

A fire or an electric shock might occur.

• Connect the machine only to the power source described on the in-

side front cover of this manual. Connect the power cord directly into

a wall outlet and do not use an extension cord.

• Do not damage, break or make any modifications to the power cord.

Do not place heavy objects on it. Do not pull it hard nor bend it more

than necessary. These actions could cause an electric shock or fire.

• If the power cord is damaged (exposure of the core, disconnection,

etc.), contact your service representative to change a new one. Oper-

ating the machine with a damaged power cord may cause an electric

shock or fire.

R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine.

While moving the machine, you should take care that the power cord will not

be damaged under the machine.

• Before moving the machine, be sure to disconnect all external connections,

especially the power cord from the wall outlet. Damaged power cords are a

fire and electric shock hazard.

• When you disconnect the power plug from the wall outlet, always pull the

plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside

the machine.

• Keep the ink or ink container out of the reach of children.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place

at an authorized dealer.

• Keep the machine away from humidity and dust. Otherwise a fire or an elec-

tric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over,

an injury might occur.

• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid

a fire or machine failure.

• If you use the machine in a confined space, make sure there is a continuous

air turnover.

• If ink or used ink is inhaled, gargle with plenty of water and move into a fresh

air environment. Consult a doctor if necessary.

• If ink gets into your eyes, immediately rinse your eyes under running water.

Consult a doctor if you have a problem.

• If ink is injested, induce vomiting by drinking a strong saline solution, and

consult a doctor.

• Avoid getting ink on your clothes or skin when removing a paper jam or re-

placing ink cartridges. If your skin comes into contact with ink, wash the af-

fected area thoroughly with soap and water.

• If ink gets on your clothing, wash with cold water. Hot water will set the ink

into the fabric and may make removing the stain impossible.

• Do not look into the lamp - it can damage your eyes.

• When loading paper, take care not to trap or injure your fingers.

R CAUTION:

• During operation, rollers for transporting the paper and originals revolve. A

safety device is being installed so that the machine can be operated safely.

But take care not to touch the machine during operation. An injury might oc-

cur.

• Fire and breakdown can result from heavy accumulation of dust inside this

machine. Consult your service representative for details about and charges

for cleaning the machine’s interior.

• When the optional paper tray unit is installed, do not push the upper part of

the main unit horizontally. An injury might occur if the paper tray unit be-

comes detached from the main unit.

• Before moving the machine, be sure to pull all four handles fully out. If not,

an injury might occur. After moving the machine, return the four handles to

their original positions.

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined

that this machine model meets the ENERGY STAR

Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for

developing and introducing energy-efficient office equipment to deal with environmental is-

sues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall

place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equip-

ment by means of energy-saving features, such as Sleep mode.

❖ Sleep mode

This machine automatically reduces its power consumption if you do not use

it for a while (default setting: 1 min). This is called “Sleep mode” in ENERGY

STAR Program. Printing from your computer or of incoming fax is available

in this mode.)

If you want to operate this product while it is in either of these modes, turn

the operation switch on.

Sleep mode

Power consumption

Default interval

Recovery time

3.3Wh or less

1 minute

5 seconds

Reference

For details about how to change the interval to Sleep Mode, see “Auto Off

Timer”, General Settings Guide.

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled

paper which is environmentally friendly. Please contact your sales representa-

tive for recommended paper.

1. Getting Started

This section describes how to start using this machine.

Guide to Components

This section introduces the names and functions of the components.

AMA064S

1. Exposure glass cover (optional),

ADF (optional), or ARDF (optional)

(The illustration shows the ADF.)

See “External Options”

7. Front Cover

Open to access the inside of the machine.

8. Operation switch

Press to turn the power on (the On indi-

cator lights up). To turn the power off,

press again (the On indicator goes off).

2. Exposure glass

Place originals face down here for copy-

ing.

9. Control panel

See “Control Panel”.

3. Upper Left Cover

Open this cover to remove jammed pa-

per.

10. Internal Tray

Copied or printed paper and fax messag-

es are delivered face down here. When

paper jams occur, open the front cover,

and then open this tray.

4. One sheet output tray

Open this tray when copying or printing

from the One-sheet bypass tray.

11. Paper Tray 1

5. Left Cover

Load paper here.

Open this cover to remove jammed pa-

per.

12. Duplex Unit (optional)

Flips paper during two-sided printing.

6. Lower Left Cover

Open this cover to remove jammed pa-

per.

13. Lower Paper Trays (optional)

Load paper here.

Getting Started

ALZ014S

1. Control panel angle adjustment

button

Allows you to adjust the angle of the con-

trol panel.

2. Bypass Tray

Use this to print on plain, thick, or cus-

tom-size paper.

3. One-sheet bypass tray

Use this to print on plain, thick, or cus-

tom-size paper, or OHP transparencies.

4. Extender

Pull out this extender when placing pa-

per larger than 8.5” × 11” sizeL on the

bypass tray.

5. Right Cover

Open this cover to remove jammed pa-

per.

6. Lower Right Cover/Bottom Right

Cover

Open this cover to remove jammed pa-

per.

7. Envelope lever

Use when copying or printing onto enve-

lopes.

Guide to Components

ALZ015S

1. Main power switch

If the machine is not powered on after

pressing the Operation switch, check that

the main power switch is turned on. If it

is off, turn it on.

Control Panel Angle Adjustment Button

By pressing the control panel angle adjustment button, you can adjust the tilt of

the control panel.

Important

❒ Do not force the control panel or adjust it without pressing the adjustment

button. Doing so damages the control panel.

A Press the control panel adjustment button on the right side of the machine.

ALZ065S

Getting Started

B Tilt the control panel upwards, and then release the adjustment button to

lock the panel.

ALZ063S

C To tilt the control panel downwards, press the adjustment button to unlock

the panel, and then gently adjust it until it locks into position.

ALZ066S

Be careful not to get your fingers caught in the gap between the control panel

and the machine.

ALZ064S

A gap

Note

❒ You can adjust the tilt of the control panel to either 7°, 30° or 53°.

Guide to Components

Output Tray Guide

If printed sheets come out curled, pull up the Output Tray Guide.

❖ Using the Output Tray Guide

Pull up the Output Tray Guide until it clicks.

ALZ058S

❖ Pushing in the Output Tray Guide

Push in the Output Tray Guide.

ALZ059S

Getting Started

Options

This section introduces the names and functions of main optional parts.

External Options

This section provides explanations about external options.

AMA068S

1. Exposure Glass Cover

5. Duplex unit

Lower this cover over originals.

Allows you to print on both sides of a

piece paper in copier and printer func-

tion.

2. ADF

Place stacks of originals here. They will

feed in automatically.

6. Lower Paper Trays

Holds up to 1,000 sheets of paper. Each

paper tray holds 500 sheets.

3. ARDF

Place stacks of originals here.

They will feed in automatically. This doc-

ument feeder can be used for two-sided

originals.

7. Lower Paper Tray

Holds 500 sheets.

4. Handset

Used as a receiver when a fax unit is in-

stalled.

Guide to Components

Internal Options

This section describes the options that can be installed in the machine.

• Fax unit

Allows you to use the fax function.

• Function Upgrade Option

Allows you to copy on both sides of a sheet (color), and use sort (color) func-

tion in copier mode.

Allows you to use functions such as electronic sort, and sample print in print-

er mode.

Allows you to send scan files by E-mail, or by Scan to Folder in scanner mode.

Allows you to use the Internet fax, and IP-Fax functions in facsimile mode.

• IEEE 1284 Interface Board

Allows you to connects to an IEEE 1284 cable.

• IEEE 1394 interface board

Allows you to connect to an IEEE 1394 cable.

• IEEE 802.11b wireless LAN board

Allows you to install a wireless LAN interface.

• Bluetooth unit

Allows you to expand the interface.

• PictBridge card

Allows you to directly print images taken with a PictBridge-compatible dig-

ital camera.

• Copy Data Security Unit

If a document containing embedded text for unauthorized copy guard is cop-

ied, protected pages are grayed out in the copy.

• DataOverWriteSecurity Unit

Allows you to erase data on the Function Upgrade Option.

Note

❒ You cannot install two or more of the options below: IEEE 1284 Interface

Board, IEEE 1394 interface board, IEEE 802.11b wireless LAN board, Blue-

tooth unit.

❒ If the Copy Data Security Unit is installed in the machine, you cannot use the

scanner and fax functions.

Getting Started

Control Panel

This illustration shows the control panel of the machine with options fully in-

stalled.

AMA065S

1. Communicating indicator

Lit during data transmission or recep-

tion.

8. Selection key

Correspond to items on the display. Press

to select the corresponding item.

2. Receiving File indicator (facsimi-

9. Scroll key

le mode)

Press to select an item.

{U}:scroll upward

{T}:scroll downward

{V}:scroll right

Remains lit when fax memory receives a

file. Flashes for Memory Lock File.

See “Substitute Reception”, Facsimile

Reference.

{W}:scroll left

3. {Facsimile} key

Press to activate the facsimile function.

See Facsimile Reference.

10. Indicators

Display errors and machine status.

G: Add Ink indicator. See “Adding ink”,

Troubleshooting.

4. {Search Destination} key (scanner

and facsimile mode)

B: Load Paper indicator. See “Loading

Press to search for a destination regis-

tered in the destination list.

paper”, Troubleshooting.

11. {User Tools/Counter} key

• User Tools

5. {Check Destination} key (scanner

and facsimile mode)

Press to check the specified destination.

Press to change default or operation

parameters according to requirement.

• Counter

6. Function keys

Press to check or print the counter val-

ue.

Press to display the operation screen of

one of the following functions: printer,

scanner, or copy. The indicator of the se-

lected function goes on.

See “Accessing User Tools (System

Settings)”, General Settings Guide.

12. {Clear Modes} key

Press to clear the current settings.

7. Display panel

Displays operational statuses and mes-

sages. See “Display”.

Control Panel

13. {Clear/Stop} key

23. {Duplex/Combine/Series} key (cop-

ier mode)

• Clear:

Clears an entered numeric value.

• Duplex: perform duplex printing

when copying a multiple-sheet origi-

nal. For details, see “Duplex”, Copy

Reference.

• Stop:

Stops a job in progress, such as scan-

ning, faxing, or printing.

• Combine: combine and print the pag-

es of a multiple-sheet original onto a

single-sheet. For details, see “One-Sid-

ed Combine” and “Two-Sided Com-

bine”, Copy Reference.

14. Main power indicator

The main power indicator lights when

the main power switch is turned on.

If the operation switch's indicator is lit or

flashing, do not turn off the machine's

main power switch. Doing so might dam-

age the hard disk or memory, or cause

ink in the print head to dry, clogging the

nozzles.

• Series: print each page of a double-

page spread as a single-page copy.

24. mData-in indicator (printer

mode)

Flashes when receiving a print job. See

Printer Reference.

15. Operation switch

Press to turn the power on. The switch's

indicator lights. To turn the power off,

press again. See “Turning On the Pow-

er”.

25. {Original} key (copier and scan-

ner mode)

Press to select the most suitable scanning

method for the original. See “Selecting

Original Type Setting”, Copy Reference

and “Selecting Original Type”, Scanner

Reference.

16. {Start} key

Press to start copying, printing, scanning,

or sending.

17. {q} key

26. {Lighter}key, {Darker} key (copi-

Press to set a selected item or an entered

numeric value.

er, scanner and facsimile mode)

Press to adjust the scanning density un-

der the copier, fax and scanner functions.

18. Number keys

Press to enter numeric values.

27. {Full Color/B&W} key

Press to switch between “Full Color” and

“Black & White” according to the docu-

ment type or your requirements. See “Se-

lecting a Color Mode”, Copy Reference

and “Selecting Original Type”, Scanner

Reference.

19. {OK} key

Press to set a selected item or an entered

numeric value.

20. {Escape} key

Press to cancel operation or return to the

previous display.

28. {fOnline} key (printer mode)

Press to switch between on-line and off-

line modes.

21. hAlarm

See Network Guide or “Clearing Mis-

feeds”, Troubleshooting.

29. Quick Dial keys

Press to enter letters and symbols. See

“Entering Text”. Press to select the regis-

tered destination at a single touch. See

Facsimile Reference and Scanner Refer-

ence.

22. {Sort} key (copier mode)

Press to automatically sort printed cop-

ies. See “Sort”, Copy Reference.

Getting Started

30. Quick Dial Flip Plate

34. {Memory Trans} key (facsimile

mode)

Tilt the plate downward to change from

{Quick Dial 01} key to {Quick Dial 16} key.

Tilt the plate upward to change from

{Quick Dial 17} key to {Quick Dial 32} key.

Press to carry out memory transmission.

See “Memory Transmission”, Facsimile

Reference.

31. {Job Information} key (scanner

35. {Resolution} key (facsimile

and facsimile mode)

mode)

Press to obtain status information on

transmitted data.

Press to specify the resolution of the fax.

See “Resolution”, Facsimile Reference.

32. {On Hook Dial} key (facsimile

36. User Function keys (facsimile

mode)

Press this to hear dial and data tones on

the fax line while dialing, as if the hand-

set were off the hook. For details, see “On

Hook Dial”, Facsimile Reference.

You can assign frequently-used functions

to these keys. See “General Settings/Ad-

just”, General Settings Guide.

By default, the following functions are

registered:

{F1} key: Start manual reception

{F2} key: Switch reception mode

{F3} key: Transmission stamp

33. {Pause/Redial} key (facsimile

mode)

• Pause: Press to insert a pause in a fax

dialing sequence. You cannot insert a

pause at the beginning of a sequence.

The pause is indicated by “-”. For de-

tails, see “Entering a pause”, Facsimile

Reference.

• Redial: Press this to select a recently-

dialed destination. For details, see

“Redial”, Facsimile Reference.

Reference

p.19 “Display”

p.24 “Turning On the Power”

p.29 “Entering Text”

Display

The display panel shows machine status, error messages, and function menus.

When you select or specify an item on the display panel, it is highlighted like

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display.

The copy display is set as the default screen when the machine is turned on.

Reading the Display and Using Keys

AMA058S

1. Selection keys

Correspond to items at the bottom line on

the display.

2. {Escape} key

Press to cancel an operation or return to

the previous display.

Example: The Copy display

3. {OK} key

• When the instruction “press [100%]”

appears in this manual, press the left

selection key.

Press to set a selected item or entered nu-

meric value.

4. Scroll keys

Press to move the cursor in each direc-

tion, step by step.

• When the instruction “press [R/E]” ap-

pears in this manual, press the centre

selection key.

When the {U}, {T}, {V} or {W} appears

in this manual, press the scroll key of the

same direction.

• When the instruction “press [Auto

R/E]” appears in this manual, press the

right selection key.

Getting Started

When the Authentication Screen is

Displayed

When Basic Authentication, Windows Authentication, LDAP Authentication, or

Integration Server Authentication is enabled, the authentication screen appears.

The machine is operable only if you enter a valid user name and password. If

user code authentication is enabled, you cannot use the machine until you enter

a valid user code.

If you are using the machine, you are “logged in”. When you cannot use the ma-

chine, you are “logged out”. To prevent use of the machine by unauthorized per-

sons, always log off when you have finished using the machine.

Important

❒ Ask the user administrator for the logging user name, logging password, and

user code. For details about user authentication, contact your administrator.

❒ User code to enter on User Code Authentication is the numerical value regis-

tered in the address book as “login user name”.

Note

❒ “Authentication has failed” appears if the authentication failed. Check the

User Code Authentication (Using the Control Panel)

When user authentication is enabled, the following screen appears:

A Enter a user code (eight digits), and then press the {OK} key.

Note

❒ To log off, press the Operation switch.

User Code Authentication (Using a Printer Driver)

If user authentication is enabled, specify the user code in the properties screen

of the driver.

For operations on respective driver, see the driver's Help.

Note

❒ If logged in through User Code Authentication, logging out is not necessary.

When the Authentication Screen is Displayed

Use the following procedure to log in when Basic Authentication, Windows Au-

thentication, LDAP Authentication, or Integration Server Authentication is ena-

bled.

A Enter the login user name and then press the {OK} key.

B Enter the login password and then press the {OK} key.

When the user is authenticated, the screen for the function you are using ap-

pears.

Log Off (Using the Control Panel)

Use the following procedure to log out when Basic Authentication, Windows

Authentication, LDAP Authentication, or Integration Server Authentication is

enabled.

A Press the {User Tools/Counter} key.

B Press [Logout].

C Press [Yes].

Getting Started

If Basic Authentication, Windows Authentication, LDAP Authentication, or In-

tegration Server Authentication is enabled, make encryption settings in the

properties screen of the driver, and then specify a login user name and pass-

word.

For setup procedures of respective driver, see the driver's Help.

Note

❒ If logged in using a printer driver, you do not have to log off.

Use the following procedure to log in when User Authentication is enabled.

A Click [Login].

B Enter a login user name and password, and then click {OK}.

Note

❒ For user code authentication, enter a user code, and then click {OK}.

Log Off (Using Web Image Monitor)

Click [Logout] to log out when User Authentication is enabled.

Changing Modes

Note

❒ You cannot switch modes during initial setup.

❒ The copying screen is displayed as default after power on. You can change

this default setting. For the setting procedure, see “Function Priority”, Gener-

al Settings Guide.

❒ If the Function Upgrade Option is not installed, only TWAIN scanning is

available.

❒ The following illustrations show screens that appear if the Function Upgrade

Option is installed.

AMA066S

❖ System Reset

The screen specified in Function Priority appears automatically after a certain

period of time has elapsed. This function is called “System Reset”. You can

change the System Reset time in “System Auto Reset Timer”, General Settings

Guide.

Getting Started

Turning On the Power

This section discusses how to turn on/off the power.

❖ Power supply

This machine has two power switches: Operation switch and main power

switch.

• Operation switch (right side of the control panel)

Press to activate the machine. When the machine has finished warming up,

you can make use of each function.

• Main power switch (backside of the machine)

Turning off this switch makes the main power indicator on the right side

of the control panel go off.

Note

❒ This machine automatically enters Sleep Mode and reduces its power con-

sumption if you do not use it for a while with its power “On”. See “Auto Off

Timer”, General Settings Guide.

Turning On the Main Power

Turn on the main power as follows:

A Make sure the power code is firmly plugged into the wall outlet.

B Turn “aOn” the main power switch at the back of the machine.

The main power indicator goes on.

ALZ018S

Turning On the Power

Note

❒ Do not turn off the main power switch immediately after turning it on. Do-

ing so may result in damage to the hard disk or memory or nozzle clogging

due to dried head, leading to malfunctions.

❒ When the message “Restart is required due to a functional er-

ror...” is displayed, follow the instructions and press [Restart] at the bot-

tom right-hand corner of the screen after the process is completed.

❒ If the “Temperature Alert” message appears, check the installation site. For

details, see “Machine Environment”, Troubleshooting.

❒ If you have inadvertently set “Set Date” to a date in the future, the machine

may take longer than usual to start printing or to initialize after being

switched on. If this is the case, do not switch the machine off; instead, wait

about 10 minutes.

Turning On the Power

Turn on the power as follows:

A Press the Operation switch. The On indicator goes on.

AMA056S

Note

❒ If the power does not come on when the Operation switch is pressed, check

the main power switch is on. If it is off, turn it on.

Getting Started

Turning Off the Power

Turn off the power as follows:

A Make sure the exposure glass cover, ADF or ARDF are lowered.

B Press the Operation switch. The On indicator goes off.

AMA056S

Note

❒ Even if you press the Operation switch, the indicator does not go out, but

flashes in the following cases:

• The exposure glass cover, ADF, or ARDF is open.

• During communication with external equipment.

• When the Function Upgrade Option is active.

• The print head is capped.

• Ink is being supplied.

Turning On the Power

Turning Off the Main Power

Turn off the main power as follows:

Important

❒ If the machine's operation switch is lit or flashing, do not turn off the ma-

chine's main power switch. Doing so might damage the hard disk or memory,

leading to malfunctions.

❒ When the machine finishes printing, it covers its print heads. Before turning

the machine off, allow the machine 10 seconds to cover its print heads after

finishing printing.

❒ Make sure to turn off the main power switch before pulling out the power

plug. Not doing so may result in damage to the hard disk or memory, leading

to malfunctions.

A Make sure the On indicator is not lit.

B Turn off the main power switch at the back of the machine.

The main power indicator goes out.

Note

❒ When the main power switch is turned off while using the fax function,

waiting fax and print jobs may be canceled, and incoming fax documents

not received. If you have to turn off this switch for some reason, keep the

following points in mind:

❒ Make sure 100% is shown as available memory on the screen before turn-

ing off the main power switch or unplugging the power cord. Fax files in

memory are deleted an hour after you turn off the main power switch or

unplug the power cord. See “Turning Off the Main Power / In the Event

of Power Failure”, Troubleshooting.

❒ The On indicator does not go off, but flashes in direct dialing mode even if

you press the Operation switch. When this happens, check the items be-

low, and turn off the main power switch.

• the computer is not controlling the machine.

• the machine is not receiving a fax.

Getting Started

Saving Energy

This machine has the following energy saving function.

❖ Auto off

This machine automatically enters Sleep Mode and reduces its power con-

sumption if you do not use it for a while. This function is called “Auto off”.

You can change the Auto Off time. See “Auto Off Timer”, General Settings

Guide.

Note

❒ The Auto Off function will not operate in the following cases:

• When a warning message appears

• When the service call message appears

• When paper is jammed

• When the cover is open

• When the “Add Ink” message appears

• When ink is being replenished

• When the User Tools/Counter/Inquiry screen appears

• When the facsimile, printer, or other functions are active

• When operations were suspended during printing

• When the On-hook dialing function is in use

• When the address list or group dial is being used

• When the Data-in indicator is on or flashing

2. Entering Text

This section describes how to enter characters.

Entering Text

When you enter a character, it appears at the cursor position. If there is a char-

acter already at the cursor position, the newly entered character appears before

it.

Available Characters

You can enter the following characters:

• Alphabetic characters

• Symbols

• Numerals

0123456789

Keys

AMA067S

1. {Shift} key ({Quick Dial 13/29} key)

Press to switch between uppercase, low-

ercase, User Text, and Cyrillic characters.

3. {Symbols} key ({Quick Dial 15/31}

key)

Press to enter symbols.

2. {Space} key ({Quick Dial 14/30} key)

Press to enter a space.

Entering Text

❖ Number keys

Use to enter numbers.

❖ {Quick Dial 01/17} key to {Quick Dial 09/25} key (A to Z)

Press these to enter upper and lower case letters.

❖ {Clear/Stop} key

Deletes a character at the cursor position. You can delete a character at the

right end of a line even if the cursor is placed to the right of the character.

❖ Scroll keys

Shifts the cursor up, down, left and right.

Note

❒ Keys are operable either when one-touch key switch plate is tilted upward or

downward.

❒ For example, the {Quick Dial 01/17} key functions as the {Quick Dial 01} key

when the one-touch switch plate is tilted downward, and it functions as the

{Quick Dial 17} key if the plate is tilted upward.

How to Enter Text

You can enter characters using the {Quick Dial 01/17} to {Quick Dial 09/25} keys. To

enter a letter, keep pressing the key until the required letter appears.

The language selected using the control panel determines which characters can

be entered. There are two types of keyboard. For each type, you can enter the

characters used in the following languages:

Keyboard Type

Type A

Language

English

Type B

English, French, German, Italian, Spanish, Dutch, Norwegian,

Danish, Swedish, Portuguese, Finnish

Type C

Type D

Polish, Hungarian, Czech

Russian

Note

❒ Depending on the machine type or function you are using, some characters

may not be available.

Entering Text

Entering letters

A Press the {Shift} key to switch between uppercase and lowercase.

B Press a Quick Dial key.

A letter is entered and the cursor moves along one space.

❖ Keyboard Type A

AMA035S

Entering Text

❖ Keyboard Type B

Press one of the following Quick Dial keys to display a basic letter, and

then press {Quick Dial 16/32} to select one of its variations.

AMA028S

Entering Text

❖ Keyboard Type C

This keyboard type allows you to enter Polish, Hungarian, and Czech let-

ters. To display a basic letter, press the corresponding Quick Dial key indi-

cated in the table below. Select its variant form by then pressing {Quick Dial

16/32}.

AMA029S

Entering Text

❖ Keyboard Type D

This keyboard type allows you to enter Russian letters. Press the {Shift}

key to enter Cyrillic character mode. To enter a letter, press the corre-

sponding Quick Dial key indicated in the table below. Keep pressing the

key until the required letter is displayed.

AMA030S

Note

❒ To enter a character repeatedly, press a Quick Dial key again.

❒ To insert a character, press {W} or {V} to move the cursor to the character

you want to enter.

Entering symbols

A Press the {Symbols} key.

Symbols appear.

B Press scroll keys to select a symbol.

Entering Text

C Press the {OK}key.

This will enter the symbol and shift the cursor.

Depending on the selected keyboard type, you can enter the following sym-

bols.

❖ Keyboard Type A

AMA031S

❖ Keyboard Type B

AMA032S

Entering Text

❖ Keyboard Type C

AMA033S

❖ Keyboard Type D

AMA034S

Entering Text

Entering numbers

A Press the number keys.

AMA057S

The numeral is entered and the cursor moves.

Deleting characters

A Press {W} or {V} to move the cursor to the character to delete.

B Press the {Clear/Stop} key.

This will delete the character at the cursor position.

Entering Text

Selecting a User Text

You can select and use a User Text that is registered in [Prog/Change/Del User Text].

For details about registering User Texts, see “Program/Change/Delete User

Text”, General Settings Guide.

A Press the {Shift} key to display [User Text].

B _{P_Ore_Ks_}s_k{_eU_y}_.or {T} to select the User Text you want to use, and then press the

C To change the selected User Text, change it by pressing {Shift}key, and then

press the {OK}key.

3. Appendix

This section describes Dos and Don'ts and copy paper.

Dos and Don'ts

The following items should be followed during use of this machine.

R WARNING:

• Keep the machine away from flammable liquids, gases, and aerosols.

A fire or an electric shock might occur.

R CAUTION:

• Unplug the power cord from the wall outlet before you move the machine.

While moving the machine, you should take care that the power cord will

not be damaged under the machine.

Important

❒ If the machine's operation switch is lit or flashing, do not turn off the ma-

chine's main power switch. Doing so might damage the hard disk or memory,

or cause ink in the print head to dry, clogging the nozzles.

❒ Before unplugging the power cord or turning off the main power switch,

make sure remaining memory space is at 100%, as shown on the screen. See

“Turning Off the Power”, and “Turning Off the Main Power”.

❒ After scanning originals continuously, the exposure glass may become warm,

this is not a malfunction.

❒ The area around the ventilation hole might feel warm. This is caused by ex-

haust air and is not a malfunction.

❒ When the machine is not in use and in stand-by mode, you may hear a small

noise inside. This is caused by the image stabilization process and is not a

malfunction.

❒ Do not turn off the power when the machine is in operation.

❒ The machine might not produce good copy images if condensation forms in-

side as a result of rapid temperature change.

❒ Do not open the covers of the machine when it is in operation. If you do, mis-

feeds might occur.

❒ Do not move the machine when the power is on.

❒ If you operate the machine improperly or a machine failure occurs, settings

might be lost. Be sure to make a note of your machine settings.

❒ The supplier shall not be liable for any loss or damage resulting from mechan-

ical failure, loss of settings, or use of the machine.

❒ In addition to printing, ink is also consumed when the machine's power is

turned on, head cleaning is performed, and print cartridges are installed.

❒ The machine uses more ink when cold.

Appendix

❒ A change in temperature or humidity may cause condensation to form, which

can affect print quality.

❒ By using the optional anti-condensation heaters, you can minimize condensa-

tion when using the machine in a climate where daytime and nighttime tem-

peratures differ greatly.

Reference

p.26 “Turning Off the Power”

p.27 “Turning Off the Main Power”

Saving Color Copies

Followings are notes on saving color copies.

• Like most prints, color prints will fade if exposed to strong light or dampness

and humidity for lengthy periods. Preserve the quality of your copies by stor-

ing them in a binder in a dark, dry place.

• Ink may melt when using solvent type adhesive agents for pasting prints.

Software and Utilities Included on the CD-ROM

Software and Utilities Included on the CD-

ROM

Three CD-ROMs come with this machine: “Printer Drivers and Utilities”, “Scan-

ner/PostScript Drivers and Utilities”, and “Manuals”. PS Driver is stored in

“Scanner/PostScript Drivers and Utilities”. In “Manuals”, manuals are stored in

PDF format.

The following are included in the three separate CD-ROMs:

❖ Font Manager 2000

For installing new screen fonts, or organizing and managing fonts already in

the system. For details about Font Manager 2000, see the manual on the CD-

ROM labeled “Printer Drivers and Utilities”.

❖ SmartDeviceMonitor for Admin

For the system administrator to manage network printers.

❖ DeskTopBinder-SmartDeviceMonitor for Client

For users to manage their network print status.

❖ 1394 Utility

For the optional IEEE 1394 interface unit. For details, see the Readme file or

the manual provided with the optional IEEE 1394 interface unit.

❖ Acrobat Reader

This utility allows you to read PDF files (Portable Document Format).

❖ Printer Utility for Mac

This utility allows users to download and manage a variety of fonts as well as

manage printers. For details about this utility, see PostScript Supplement.

Note

❒ Documentation about using the machine is included on the CD-ROM in PDF

format. For details about using Acrobat Reader, see Acrobat Reader online

Help.

Reference

SmartDeviceMonitor for Admin Help

DeskTopBinder-SmartDeviceMonitor for Client Help

Acrobat Reader online Help

Appendix

Viewing the contents of the CD-ROM

Follow the procedure below to view the contents of the CD-ROMs.

A Insert the CD-ROM into the CD-ROM drive.

The installer starts.

B Click [Browse This CD-ROM].

Explorer starts and displays the contents of the CD-ROM.

Printer Drivers for This Printer

Printing requires installation of a printer driver for your operating system. The

following drivers are included on the CD-ROM labeled “Printer Drivers and

Utilities”.

Printer Language

PCL 6

PCL 5c

RPCS

PostScript 3

OK ^*12

Windows 95

OK ^*12

Windows 98

Windows Me ^*3

Windows 2000 ^*4

Windows XP ^*5

Windows Server 2003 ^*6

Windows NT 4.0 ^*7

Mac OS ^*8

OK ^*12

OK ^*13

OK ^*11

OK ^*10

OK ^*11

*12

OK ^*12

OK ^*14

–

Mac OS X ^*9

Microsoft Windows 95 operating system

Microsoft Windows 98 operating system

Microsoft Windows Millennium Edition

Microsoft Windows 2000 Advanced Server

Microsoft Windows 2000 Server

Microsoft Windows 2000 Professional

Microsoft Windows XP Professional

Microsoft Windows XP Home Edition

Microsoft Windows Server 2003 Standard Edition

Microsoft Windows Server 2003 Enterprise Edition

Microsoft Windows NT Server operating system version 4.0, Microsoft Windows NT

Workstation operating system version 4.0 in a computer using x86 processors.

Versions 8.6 to 9.2 of the Mac OS (Mac OS X Classic mode is supported.)

Mac OS X 10.1 or later (Native mode)

*10

*11

Requires Service Pack 4 or later.

Requires Service Pack 6 or later.

Software and Utilities Included on the CD-ROM

*12

*13

*14

The Adobe PostScript 3 printer drivers and PostScript Printer Description (PPD) files

are included on the CD-ROM labeled “Scanner/PostScript Drivers and Utilities”.

The PostScript Printer Description (PPD) files are included on the CD-ROM labeled

“Scanner/PostScript Drivers and Utilities”.

The Adobe PostScript Printer Description (PPD) installer is included on the CD-

ROM labeled “Scanner/PostScript Drivers and Utilities”.

❖ PCL printer drivers

Two kinds of PCL printer driver (PCL 5c and PCL 6) are included on the CD-

ROM that comes with this machine. These drivers allow your computer to

communicate with this machine via a printer language.

❖ RPCS printer driver

This printer driver allows the computer to communicate with the printer us-

ing a printer language. In addition to the conventional user interface, another

preset user interface is provided.

❖ Adobe PostScript Printer Drivers and PPD files

Adobe PostScript printer drivers and the PPD files are included on the CD-

ROM provided with this machine. Adobe PostScript printer drivers allow the

computer to communicate with the printer using a printer language. PPD

files allow the printer driver to enable specific printer functions.

❖ PPD files

PPD files are included on the CD-ROM provided with this machine. PPD files

allow the printer driver to enable specific printer functions.

Note

❒ Some applications may require installation of the PCL 5c printer driver. In

this case, you can install PCL 5c without having to install PCL6.

Reference

“Preparing the Machine” Printer Reference

PostScript 3 Supplement

Appendix

TWAIN Driver

This section describes the file path to and system requirements of the TWAIN

driver.

This driver is required to scan an original using a scanner. To use the machine

as a network TWAIN scanner, this driver must be installed.

❖ File path

The following drivers are included on the CD-ROM labeled “Scanner/Post-

Script Drivers and Utilities” provided with this machine:

\DRIVERS\TWAIN

❖ System requirements

• Hardware

PC/AT-compatible machines that support the following operating system

properly

Under Windows NT with RISC-based processors (MIPS R series, Alpha

AXP, or PowerPC), this driver is not supported.

• Operating system

Microsoft Windows 95/98/Me

Microsoft Windows 2000/XP

Microsoft Windows NT 4.0

Microsoft Windows Server 2003

• Display resolution

800 x 600 pixels, 256 colors or higher

Software and Utilities Included on the CD-ROM

LAN-Fax Driver

This driver allows you to use LAN-Fax functions.

❖ File path

The following folders are on the CD-ROM labeled “Scanner/PostScript Driv-

ers and Utilities”:

• LAN-Fax Driver for Windows 98/Me

\DRIVERS\LAN-FAX\WIN9X_ME

• LAN-Fax Driver for Windows NT 4.0

\DRIVERS\LAN-FAX\NT4

• LAN-Fax Driver for Windows

2000/XP and Windows Server 2003

\DRIVERS\LAN-FAX\WIN2K_XP

❖ System requirements

• Hardware

PC/AT-compatible

• Operating systems

Microsoft Windows 98/Me

Microsoft Windows 2000/XP

Microsoft Windows Server 2003

Microsoft Windows NT 4.0

• Display

VGA 640×480 pixels or more

Note

❒ Before beginning installation, exit all other applications.

Appendix

DeskTopBinder Lite

This section explains the file path and system requirements of DeskTopBinder

Lite.

DeskTopBinder is to be installed on the client computers for integration and

management of various kinds of files such as scan files, files created with appli-

cations, and existing scan files. This software allows you to use various functions

for stored scan files such as viewing stored files. Also, with the ScanRouter de-

livery software, you can view the files stored in in-trays of the delivery server or

use other functions for stored files.

For details about the software installed with DeskTopBInder Lite, see “Desk-

TopBinder Lite”, Scanner Reference.

❖ File path

The following drivers are included on the CD-ROM labeled “Scanner/Post-

Script Drivers and Utilities” provided with this machine:

\UTILITY\DESKV2

❖ System requirements

• Hardware

PC/AT-compatible machines that support the operating system properly

• Operating system

When installing all functions of DeskTopBinder.

Microsoft Windows 98SE/Me/2000 Professional SP1 or later/2000 Server

SP1 or later/2000 Advanced Server SP1 or later/XP Professional/XP

Home Edition

Microsoft Windows Server 2003 Standard Edition/Enterprise Edition

When installing only SmartDeviceMonitor for Client

Microsoft Windows 95 SP1/98/98SE/Me/2000 Professional SP1 or lat-

er/2000 Server SP1 or later/XP Professional/XP Home Edition Microsoft

Windows Server 2003 Standard Edition/Enterprise Edition Microsoft

Windows NT 4.0 SP5 or later

Reference

Scanner Reference

Software and Utilities Included on the CD-ROM

SmartDeviceMonitor for Admin

SmartDeviceMonitor for Admin is an application that uses TCP/IP and

IPX/SPX to monitor network printers. It can monitor multiple network printers

using IP address. We recommend that network administrators use this applica-

tion.

❖ File path

SmartDeviceMonitor for Admin is stored in the following folder in the CD-

ROM labeled “Printer Drivers and Utilities”:

NETWORK\DEVMON\ADMIN\DISK1

Operating system

Protocol stack

Windows 95 / 98 / Me

TCP/IP provided with Windows 95 / 98 / Me

IPX/SPX provided with Windows 95 / 98 / Me

NetWare Client provided with Windows 95 / 98

Novell Client provided with Windows 95 / 98

Windows 2000

TCP/IP provided with Windows 2000

IPX/SPX provided with Windows 2000

NetWare Client provided with Windows 2000

Novell Client provided with Windows 2000 or Window NT

Windows XP

TCP/IP provided with Windows XP

IPX/SPX provided with Windows XP

NetWare Client provided with Windows XP

Novell Client provided with Windows XP

Windows Server 2003

Windows NT 4.0

TCP/IP provided with Windows Server 2003

IPX/SPX provided with Windows Server 2003

NetWare Client provided with Windows Server 2003

Novell Client provided with Windows Server 2003

TCP/IP provided with Windows NT

IPX/SPX provided with Windows NT

Client Service for NetWare provided with Windows NT

Novell Client provided with Windows 2000 or Windows NT

❖ Available functions

SmartDeviceMonitor for Admin has the following functions to check:

• printer supplies such as paper or ink;

• results of print jobs executed from the computer.

Reference

Network Guide

SmartDeviceMonitor for Admin Help

Appendix

DeskTopBinder-SmartDeviceMonitor for Client

DeskTopBinder-SmartDeviceMonitor for Client allows you to manage and print

various data such as files created with an application, images scanned with a

scanner, and existing images as one document.

❖ File path

DeskTopBinder-SmartDeviceMonitor for Client is stored in the following

folder on the CD-ROM labeled “Printer Drivers and Utilities”:

NETWORK\DEVMON\CLIENT\DISK1

❖ Operating environment of the printer driver

• Applicable computer

Machines which properly work with the applicable OS below. PC/AT

compatible machine.

• Applicable OS

Microsoft Windows 98SE/Me

Microsoft Windows 2000/XP

Microsoft Windows Server 2003

Note

❒ See “DeskTopBinder Lite”, Scanner Reference or Help of DeskTopBinder-

SmartDeviceMonitor for Client.

❒ DeskTopBinder includes SmartDeviceMonitor for Client. See Help of Desk-

TopBinder-SmartDeviceMonitor for Client.

Installing the Operating Instructions

The supplied “Manuals” CD-ROM contains HTML-format manuals. Install the

manuals you want to use.

Important

❒ The system requirements for installing the manuals are as follows:

• Operating System: Windows 95/98/Me, Windows 2000/XP, Windows

Server 2003, or Windows NT4.0

• Minimum Display Resolution: 800×600 pixels

❒ Recommended Browser:

• Microsoft Internet Explorer 4.01 SP2 or later

• Netscape 6.2 or later

❒ A simplified manual is displayed if you are using Internet Explorer 3.02 or

Netscape Navigator 4.05 or later versions.

❒ HTML manuals can also be viewed on a Macintosh.

A Click [Install manuals].

B Install the manual you require according to the displayed instructions.

C When installation is complete, click [Finish].

D Click [Finish].

Note

❒ If you cannot install a manual, copy the “Manual” folder to your compu-

ter’s hard drive, and then run “Setup.exe”.

❒ To delete an installed manual, on the [Start] menu, click [Programs], then

[Product Name], and then uninstall the data.

Appendix

PDF Manuals

The supplied CD-ROM contains PDF versions of the HTML user manuals.

❖ File path

The PDF manuals are in the following folders on the CD-ROM:

• About This Machine

PDF MANUAL\US_ENG\INTRO

• General Settings Guide

PDF MANUAL\US_ENG\USERTOOL

• Troubleshooting

PDF MANUAL\US_ENG\TROUBLE

• Copy Reference

PDF MANUAL\US_ENG\COPY

• Facsimile Reference

PDF MANUAL\US_ENG\FAX

• Printer Reference

PDF MANUAL\US_ENG\PRINTER

• Scanner Reference

PDF MANUAL\US_ENG\SCANNER

• Network Guide

PDF MANUAL\US_ENG\NETWORK

• PostScript3 Supplement

PDF MANUAL\US_ENG\PS3

• UNIX Supplement

PDF MANUAL\US_ENG\UNIX

Note

❒ To view the PDF manuals, you need to have Adobe Acrobat or Adobe Reader

installed on your computer.

Opening the Installed Operating Instructions

Opening the Installed Operating

Instructions

This section explains how to open installed manuals.

Opening from the Icon

This section explains how to open a manual using its desktop icon.

A Double-click the icon on your desktop.

The browser opens and the manual appears.

Opening from the [Start] Menu

This section explains how to open a manual from the [Start] menu.

A On the [Start] menu, point to [Programs] (Windows XP: [All Programs]), then

[Product Name], and then click the manual you want to view.

The browser opens and the manual appears.

Note

❒ Depending on the settings made during installation, menu folder names

may differ.

Appendix

Opening from the CD-ROM

This section explains how to open a manual from the supplied CD-ROM.

A Click [Read manuals].

B Click the title of the manual you want to view.

The browser opens, and then manual appears.

Copy Paper

This section describes recommended paper sizes and types, unusable paper, and

paper storage.