Operating Instructions
(For Scanner and Email)
Digital Color Imaging Systems
Model No.
DP-C262/C322
Before operating this machine, please read this manual completely
and keep this manual for future reference.
(Illustration shows optional accessories that may not be installed on your machine.)
English
Conventions
Icons
The following icons are used in this manual.
Icon
Description
Indicated important information that must be read in detail.
Indicates reference Information.
Notation
The following notations are used in this manual.
Notation
Description
For Keys and Buttons
Hard buttons on the Control Panel are depicted as **** key, soft buttons on the Touch Panel are
depicted as "xxx".
Ex:
Press the Start key and select "More Menus".
3
Table of Contents
Basic Operation Procedure ..................................................................................................... 6
Sending an Email .................................................................................................................... 8
Scan to the Internal Hard Disk Drive ..................................................................................... 14
Retrieve Scanned Image from Hard Disk Drive ................................................................ 15
Scan to the Computer............................................................................................................ 16
Email Addressing from LDAP Server...................................................................“Global” 22
Add an Email Address to the Address Book ............................................. “Add to Local” 24
Receiving an Email................................................................................................................ 26
Configure to Receive Email............................................................................................... 26
Receiving Email Automatically.......................................................................................... 26
Receiving Email Manually................................................................................................. 27
Setting the Scanning Quality ...........................................................................“Basic Menu” 28
Quality Adjustment............................................................................................................ 28
Setting Original Type and Scanning Density......................................................................... 29
Selecting Original Type..................................................................................................... 29
Adjusting Scanning Density .............................................................................................. 29
Scanning Resolution.............................................................................................................. 30
Advanced Color Quality Settings..................................................................... “Adjustment” 32
Compression (Full Color) .....................................................“Compression (Full Color)” 32
Compression (Grayscale) ................................................... “Compression (Grayscale)” 34
Compression (Black)...................................................................“Compression (Black)” 34
Background Removal.................................................................“Background Removal” 35
Setting the File Type and/or File Name............................................. “File Type and Name” 36
Scanning 2-Sided Originals..................................................................... “2-Sided Original” 38
When Scanning the Special Originals (Thin paper, etc.) from ADF ..................“Job Build and SADF” 39
4
Edit an Email Address ....................................................................................................... 40
Delete an Email Address................................................................................................... 42
Editing Image Box Name....................................................................................................... 44
5
Chapter 1
Getting To Know Your Machine
Basic Operation Procedure
This section describes the workflow of Scan/Email operations. For a detailed description of each setup
item involved, refer to the relevant suggested section.
zOptional Hard Disk Drive, Main Memory and Image Memory are required in this Scanner Function.
1
Place the original(s).
2
3
Press the Scan/Email key.
Face Up. Up to 70 sheets (20 lb).
Select "Basic Menu", and then set the
desired scanning mode if necessary.
Face Down Align with top left corner.
zWhen using the Scan/Email function, the
created images are rotated by 90 degrees.
Place the originals with their top edges
aligned with the left side of the scanner to
create upright scan data.
Original
Scan Data
ABC
ABC
zRefer to Placing Originals (Copy) in the
Operating Instructions (For Basic
Operations) of provided booklet.
zFor more detailed instructions, refer to the
6
4
Select the location or destination.
‰ To the Internal Hard Disk Drive
‰ To the Computer
A reception notice appears on the destination
PC's display.
‰ To Email
‰ To Save
SD memory
Select “SD Card/Hard
Drive”, and then select “SD
Card” or “PC Card”.
Card or
PCMCIA/PC
Card
zWhen canceling the operation, press the Stop key
on the Control Panel, and then select “Yes” on the
Touch Panel Display.
Internal Hard
Disk Drive
Select “SD Card/Hard
Drive”, and then select
“Image Box”.
‰ To Transmit
To the
Computer
Select desired destination
from the address book
Email
5
Press the Start key.
zWhen scanning from the Platen Glass, place
the next original, and then follow the
instructions described on the touch panel
display.
Transferring the scanned image(s) to the SD
Memory Card or PCMCIA/PC Card, PC or
Email.
‰ To the SD Memory Card or PCMCIA/PC
Card
7
Sending an Email
• There are two ways of sending an Email.
• Sending an Email using the Scan/Email Function : Available when Scan/Email Option is installed
on your device
• Sending an Email using the Internet Fax Function :Available when Internet Fax Option is installed
on your device
Scan/Email Function
Color Original
Sending an Email using
the Scan/Email Function
or
Monochrome
Original
Set the type of File to
Select “Email”.
Ex: Color Original
• JPEG
Press the Scan/Email key.
• PDF
• Compressed PDF
Internet Fax Function
Monochrome
Original
Sending an Email using
the Internet Fax Function
Select “Email”.
Internet Fax Device
Set the type of File to attach
(Refer to the Chapter 3:
Setting a File Type and a
Filename in the Operating
Instructions for Fax
Press the Fax key.
Functions)
Monochrome
• TIFF
• PDF
zEach Email function can be set in the
Fax/Email Settings. Refer to the
PDF file can be printed when the optional Printer Controller
Chapter 4 Fax/Email Settings in the
Operating Instructions (For Function
Parameters) on the provided CD-ROM.
Module (for Adobe® PostScript® 3TM) is installed on your
device.
8
Memo
9
Chapter 2
Scan/Email Operations
Scan to the SD Memory Card
The scanned image will be directly transferred to the SD Memory Card.
zBe sure to use only Genuine SD Memory Card. (Up to 1 GB)
zThe SD logo is a trademark.
1
Place the original(s).
4
5
Select "Address Book".
zFor instructions on how to place originals,
Originals (Copy) in the Operating
Instructions (for Basic Operations).
2
3
Press the Scan/Email key.
Select “Basic Menu” to configure the
required settings, and then select
“OK”.
Refer to Scanner Settings (see
Select “SD Card/Hard Drive”.
10
zThe data saved on the SD Memory Card
can be printed by this machine or another
DP-C262 or DP-C322. For more details,
refer to Printing from SD Memory Card/PC
in the Operating Instructions (for Basic
Operations). When printing PDF data or
high-compression PDF data, install and set
up the Memory Card Print Utility. For
details, refer to the Help of the Memory Cart
Print Utility on the Document Management
System CD-ROM.
6
Insert the SD Memory Card.
① Push the Slot Cover to open it.
9
Push the SD Memory Card, and then
remove it.
② Insert the SD Memory Card as illustrated.
(Label side up).
zDo not remove the SD Memory Card while
the Access Indicator is flashing.
7
Select “SD Card”.
10
Close the Slot Cover.
zWhen canceling the operation, press the Stop key
on the Control Panel, and then select “Yes” on the
Touch Panel Display.
zOnly one storage device can be selected at
a time. When the "SD Card" is selected as a
storage device, the scanned image cannot
be saved to the PCMCIA/PC Card or Hard
Disk Drive at the same time.
8
Press the Start key.
Scanned image is saved in the following
directory of the SD Memory Card.
zDirectory:
\PRIVATE\MEIGROUP\PCC\DI\IMAGE
11
Scan to the PCMCIA/PC Card
The scanned image will be directly transferred to the memory card into the PCMCIA/PC Card Adapter.
zBe sure to use only PCMCIA/PC Card Adapter (Type II) for Memory Card.
zFor types of memory cards that can be used with the PC card adapter, refer to the document that came with the
PC Card Adapter.
1
Place the original(s).
4
Select "Address Book".
zFor instructions on how to place originals,
Originals (Copy) in the Operating
Instructions (for Basic Operations).
2
3
Press the Scan/Email key.
Select “Basic Menu” to configure the
required settings, and then select
“OK”.
Refer to Scanner Settings (see
5
Select “SD Card/Hard Drive”.
12
zThe data saved on the memory card in the
PC Card Adapter can be printed by this
machine or another DP-C262 or DP-C322.
For more details, refer to Printing from SD
Memory Card/PC in the Operating
6
Insert a PCMCIA/PC Card Adapter
with a memory card.
① Push on the slot cover to open it.
Instructions (for Basic Operations). When
printing PDF data or high-compression PDF
data, install and set up the Memory Card
Print Utility. For details, refer to the Help of
the Memory Cart Print Utility on the
Document Management System CD-ROM.
9
Push the Eject button on the right side
of PCMCIA/PC Card slot, and then
remove the PCMCIA/PC Card
Adapter.
② Insert a PCMCIA/PC card into the PCMCIA/
PC Card slot as illustrated. (Label side up)
Eject button
7
Select “PC Card”.
zDo not remove the PCMCIA/PC Card while
the Access Indicator is flashing.
10
Close the Slot Cover.
zOnly one storage device can be selected at
a time. When the "PC Card" is selected as a
storage device, the scanned image cannot
be saved to the SD Memory Card or Hard
Disk Drive at the same time.
zWhen canceling the operation, press the Stop key
on the Control Panel, and then select “Yes” on the
Touch Panel Display.
8
Press the Start key.
The scanned image is saved into the
PCMCIA/PC Card.
The scanned data is saved on the following
directory of the memory card.
zDirectory:
\PRIVATE\MEIGROUP\PCC\DI\IMAGE
13
Scan to the Internal Hard Disk Drive
The scanned image can be saved to the Internal Hard Disk Drive, and then saved data can be
retrieved from computer via a network.
Hard Disk Drive
zThe hard disk is provided with 12 image boxes. For instructions on how to change the image box name, refer to
zAll data saved on the hard disk can be deleted with a scanner function. For more details, refer to Chapter 5
"Scanner Settings" in the Operating Instructions (for Function Parameters).
1
Place the original(s).
5
Select “SD Card/Hard Drive”.
zFor instructions on how to place originals,
Originals (Copy) in the Operating
Instructions (for Basic Operations).
2
3
Press the Scan/Email key.
Select “Basic Menu” to configure the
required settings, and then select “OK”.
Refer to Scanner Settings (see
6
Select an Image Box in the Hard Disk Drive.
4
Select "Address Book".
z
Only one Image Box can be selected at a time.
zWhen the Hard Disk Drive is selected to be
the storage destination, the scanned image
cannot be saved to the SD Memory Card or
PCMCIA/PC Card at the same time.
7
Press the Start key.
When the document scanning completes, the
scanned data is saved on the hard disk.
z
For instructions on how to download the saved
data, refer to Retrieve Scanned Image from
.
14
Retrieve Scanned Image from Hard Disk Drive
② Select an Image Box where image data is
1
2
Start a Web Browser, such as the
Internet Explorer, on your computer.
saved.
Enter the IP Address that has been set
on this machine.
zMachine Status will be displayed on the Web
browser.
③ Select a file where image data is saved.
zOpen it with a left-click, and save it with a
right-click of your PC mouse.
3
Select an image box from its scanner
image box list, and then download the
image data from the image box onto
the computer.
① Click "Scanner Image Box"
15
Scan to the Computer
The scanned image will be transferred to desired computer.
zBefore transferring the scanned image to your PC, it is necessary first to install the Panasonic Document
Management System software, and then setup the scanner configuration on your PC.
Refer to the Operating Instructions (For Setting Up) of provided booklet.
zComputers (with the following settings) on the network are automatically displayed in the Address Book. (They
are not displayed in "Favorites" on the Search tab.)
•The scanner settings are made with the Panasonic Communication Utility.
•The Panasonic Communication Utility has been activated.
(The Panasonic Communication Utility is automatically activated when Windows starts)
zThe Panasonic Communication Utility can display up to 120 computers in the Address Book.
zThe computer is automatically deleted from the Address Book under the the following cases:
•When the computer is logged off from the network
•When the Panasonic Communication Utility is terminated
1
2
Place the original(s).
3
Select “Basic Menu” to configure the
required settings, and then select
“OK”.
Refer to Scanner Settings (see
zFor instructions on how to place originals,
Originals (Copy) in the Operating
Instructions (for Basic Operations).
Press the Scan/Email key.
16
4
5
6
Select "Address Book".
Select an alphabet tab.
Select a computer.
7
8
Press the Start key.
When the scanned image is transferred to the
PC, the scanner reception notice appears on
the destination PC's display.
zWhen scanning from the Platen Glass, place
the next original, and then follow the
instructions described on the touch panel
display.
Click “Display”.
The Document Manager software starts.
zFor more details, refer to the Operating
Instructions (Panasonic Document
Management System) on the provided
CD-ROM.
zOnly one computer can be selected at a
time.
‰ Scrolling Pages
To scroll to the previous page
Current page
Total number of pages
To scroll to the next page
17
Scan to Email
The scanned image can be emailed to network connected computers.
zJPEG (jpg) file is not available for multiple pages.
zJPEG (jpg) file is only available in Color/Gray Scale mode.
zTIFF file is only available in Monochrome mode.
When sending a multi-page color document:
<To a Single Address>
z
When attaching a color document in JPEG/PDF (except Compressed PDF) file, the machine sends an individual
Email for each scanned page. If you scan more than one page, the same number of Emails will be sent.
zTo send a multi-page document as a single Email attachment, change the Fax Parameter “183 Color
Attachment” to “Multi”.
For more details, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters).
<To Multiple Addresses>
zBy default, the machine will send an Email with a multi-page (PDF) file, or multi-files (JPEG) color document.
z
A multi-page color scanned JPEG/PDF document tends to become very large in size.
If the attachment exceeds the maximum allowed data size for your network environment, send each page at a time.
1
2
Place the original(s).
3
Select “Email”.
zFor instructions on how to place originals,
Originals (Copy) in the Operating
Instructions (for Basic Operations).
Press the Scan/Email key.
18
4
Select an alphabet tab.
7
Input the subject if necessary.
① Select “Subject”.
z
When inputting the Email Address manually,
select “Keyboard”, and then input an address.
Refer to the Add an Email Address to the
② Input a subject, and then select “OK”.
.
zWhen searching for address(es) via LDAP
server, refer to the Email Addressing from
LDAP server.
Refer to the Email Addressing from LDAP
5
Select an email address.
zUp to 40 characters.
8
Select “Close”.
‰ Scrolling through pages
To scroll to the previous page
Current page
Total number of pages
To scroll to the next page
6
Select “Cc”, “Bcc” and/or “From”
address field and follow the same
procedures as in steps 4 and 5 if
necessary.
<Continue to the Next Page>
19
9
To confirm the selected or inputted
Email Address.
10
Select “Basic Menu” to configure the
required settings, and then select
“OK”.
① Select "Addresses: ###".
Refer to Scanner Settings (see
(###: Number of selected email addresses)
② Select “OK”.
11
Press the Start key.
Transferring the scanned image(s) to Email.
zWhen scanned image transfer fails, a
transfer error message is printed out.
20
Memo
21
Email Addressing from LDAP Server
You can search an Email Address through the server (LDAP Server) for computer names beginning
with a specified character(s).
zThis function is available where the LDAP Server is configured.
1
Place the original(s).
6
7
Select “Global”.
zFor instructions on how to place originals,
Originals (Copy) in the Operating
Instructions (for Basic Operations).
2
3
Press the Scan/Email key.
Select “Email”.
Select “Search”.
4
5
Select “Search”.
zSelect “Local” to cancel the search for
computers and exit to the previous screen.
zSelect the desired computer and select
“Add to Local” to add it to the address
book. Refer to Add an Email Address to
zFor instructions on how to enter characters,
refer to Using the Keyboard in the
Operating Instructions (For Function
Parameters) on the provided CD-ROM.
Input the first few characters of the
computer name.
The result of the Email address search is
shown on the display.
22
② Input a subject.
8
Select a compluter, and then select
“OK”.
zUp to 40 characters.
zOnly one station can be selected at a time.
zFor instructions on how to enter characters,
refer to Using the Keyboard in the
Operating Instructions (For Function
Parameters) on the provided CD-ROM.
9
Select “OK”.
12
Select “Close”.
10
To select “Cc”, “Bcc” and/or “From”,
select the corresponding button, and
then perform steps 4 to 9.
zFor the following steps, refer to steps 9 to 11
11
Input the Subject.
① Select “Subject”.
23
Add an Email Address to the Address Book
Email addresses that have been entered from the Scan/Email basic screen can be added to the
address book.
1
2
Press the Scan/Email key.
5
Select “Add to Local”.
Select "Email".
6
7
Select “Edit”.
3
4
Select “Keyboard”.
Input a station name and a key name,
and then select “OK” to edit the station
name and key name selected in
step 5.
Input an email address.
Ex: pcc@panasonic.com
zUp to 15 characters.
zUp to 60 characters.
zFor instructions on how to enter characters,
refer to Using the Keyboard in the
Operating Instructions (For Function
Parameters) on the provided CD-ROM.
zFor instructions on how to enter characters,
refer to Using the Keyboard in the
Operating Instructions (For Function
Parameters) on the provided CD-ROM.
24
8
9
Select “OK” to register the email
address as a station.
Select “OK”.
zFor the following steps, refer to steps 6 to 11
25
Receiving an Email
This function is only available when the optional Internet Fax Module (DA-NF320) is installed.
If the machine connects to a network as a POP Client, it can receive Email either automatically or
manually. The Email reception method from a POP Server varies depending on the POP settings
programmed in Function Parameters.
Configure to Receive Email
Program the following parameters in Function Parameters (Fax/Email Settings> Fax Parameters) to
receive Email:
Item Name
“146 POP Timer”
Setting
Set the time interval for checking the Email on POP Server.
• Set an interval between 0 and 60 minutes.
• An interval setting of 0 minutes would not retrieve Email
automatically.
Set whether to send queries to the POP Server periodically.
• If there is Email, it is retrieved and printed.
“147 Auto POP Receive”
• If this parameter is set to “Invalid”, only the number of the
incoming Email messages on the POP Server appears on
the display.
Set whether to delete the Email from the server after it has been
retrieved.
“148 Del POP Receive Mail”
Set whether to delete Email from the server when the attached file is
in a format that cannot be printed.
“149 Del POP Error Mail”
zFor instructions on how to configure the POP Server, refer to Fax/Email Settings in the Operating Instructions
(For Function Parameters) on the provided CD-ROM.
zWith POP manual reception preprogrammed on a program key, POP Email can be retrieved by a user name
other than the one preprogrammed as local station information.
Receiving Email Automatically
With “147 Auto POP Receive” set to “Valid” and POP acquisition interval set between 1 and 60
minutes in Function Parameters (Fax/Email Settings> Fax Parameters), queries are transmitted to the
POP Server periodically to check for new mail.
If there is Email on the POP Server when a query is transmitted, it is retrieved and printed
automatically.
26
Receiving Email Manually
With “147 Auto POP Receive” set to “Invalid” in Function Parameters (Fax/Email Settings> Fax
Parameters), Email is received manually.
zWith POP acquisition interval set between 1 and 60 minutes, queries are transmitted to the POP Server
periodically to check for new mail and the number of the incoming Email messages on the server appears on
the display.
1
2
Press the Fax key.
Check for incoming mail(s).
3
4
Select “Basic Menu”.
Select “Get Email”.
The retrieved Email is printed.
27
Chapter 3
Scanner Settings
Setting the Scanning Quality
Documents, whether in Full Color or Monochrome, are scanned in three-colors.
zColor mode settings are reset to their factory defaults when:
-The machine is turned Off.
-The Reset key is pressed.
-A scan job is completed.
Quality Adjustment
1
Select “Basic Menu”.
„ Color Setting
Full Color Mode
Color Original
Three-colors
(Red, Green
and Blue)
Grayscale Mode
2
Set the desired scanning modes.
Color Original
Black Mode
Grayscale
(Halftone)
Color Original
Monochrome
(Bi-level)
Monochrome
(Bi-level)
(Continue from step 3)
Monochrome Original
Original Size:
From Platen Glass only.
1
Select the Color Mode, and then “OK”.
When the original size is not correctly
detected, select “Original Size”, and then
select original size and touch “OK” on the
display.
Multi-Size Feed:
When scanning mixed size originals, select
“Multi-Size Feed”.
Ex: 8.5 x 11" and 11 x 17" size originals
28
Setting Original Type and Scanning Density
„ Selecting Original Type
Text
Text/Photo
Photo
„ Adjusting Scanning Density
Darker
Lighter
zThe standard setting of “Original Type” and “Density” can be changed, refer to Scanner Settings in the
Operating Instructions (For Function Parameters) on the provided CD-ROM.
Selecting Original Type
Adjusting Scanning Density
1
Select the original type, and then
select “OK”.
1
Adjust the scanning density with
“Lighter” or “Darker”, and then select
“OK”.
Text
Mainly a Text original.
Lighter
Darker
For dark image originals.
For light image originals.
Text/
Photo
Text and Photo combined original.
Photo
Mainly a Photo original.
29
Scanning Resolution
You can set the appropriate resolution according to your originals.
zThe standard setting of “Resolution” can be changed, refer to Scanner Settings in the Operating Instructions
(For Function Parameters) on the provided CD-ROM.
zResolution settings are reset to their factory defaults when:
-The machine is turned Off.
-The Reset key is pressed.
1
Select a desired resolution, and then
select “OK”.
zMost originals such as photos can be
scanned without problems using the default
resolution (200 dpi) and picture quality level
(Full Color).
To scan smaller characters (8-point or
smaller) clearly, increase the resolution or
select Adjustment, and then select High
Quality for Compression (Full Color).
Since the file size increases with higher
resolutions, the transfer time becomes
longer depending on the specifications of
the network and computer you are using.
Example: The time required for transferring
an A4 size color photo scanned
at 600 dpi is three times as long
as that for the same photo
scanned at 200 dpi.
30
Memo
31
Advanced Color Quality Settings
The following picture qualities can be adjusted:
• Compression (Full Color)
• Compression (Grayscale)
• Compression (Black)
• Background Removal
• Contrast
z
The standard setting of “Compression (Full Color)”, “Compression (Grayscale)”, “Compression (Black)”, “Background
Removal ” and “Contrast” can be changed, refer to Scanner Settings in the Operating Instructions (For Function
Parameters) on the provided CD-ROM.
zThe picture quality settings are reset to their default settings when:
-The machine is turned Off.
-The Reset key is pressed.
Compression (Full Color)
Select picture quality in Full Color mode.
1
Select “Adjustment”.
3
Select a picture quality, and then select
“
OK”.
2
Select “Compression (Full Color)”.
High Speed
Standard
Low picture quality.
Transferring data at the higher
speed.
Standard picture quality.
High picture quality.
High
Quality
Transferring data at the slower
speed.
32
4
Select “OK”.
33
Compression (Grayscale)
Compression (Black)
Selects picture quality, and then compression
mode in Grayscale mode.
Documents can be scanned with a
Monochrome setting.
1
2
1
2
Select “Compression (Grayscale)”.
Select “Compression (Black)”.
3
Select a compression, and then select
“OK”.
3
Select an image quality, and then
select “OK”.
MH
Modified Huffman format:
Lowest compression
High Speed
Standard
Low picture quality.
Transferring data at the higher
speed.
MR
Modified Read format: Higher
compression than MH
Standard picture quality.
MMR
JBIG
Modified MR format: Higher
compression than MR
High
Quality
High picture quality.
Transferring data at the slower
speed.
Joint Bi-level Image format:
Higher compression than MMR
4
Select “OK”.
4
Select “OK”.
34
Background Removal
Contrast
Color documents can be scanned in
monochrome with their background removed.
This feature is convenient for scanning
newspapers, background-colored documents or
the like.
The scanning contrast can be adjusted to match
the original.
Higher
Lower
When the Photo original is selected in the Original
setting is not available.
1
2
Select “Contrast”.
1
2
Select “Background Removal”.
3
Adjust the contrast level “Lower” or
“Higher”, and then select “OK”.
3
Adjust the Background Removal level
with “-” and “+”, and then select “OK”.
Lower
Higher
For darker original
For lighter original
(6 steps)
+
-
Background-color is darker
Background-color is lighter
4
Select “OK”.
4
Select “OK”.
35
Setting the File Type and/or File Name
Documents can be scanned with a file type specified. While files are named after their date by default,
documents may also be scanned with a filename specified.
zThe standard setting of “File Type and Name” can be changed, refer to Scanner Settings in the Operating
Instructions (For Function Parameters) on the provided CD-ROM.
zThe “File Type and Name” setting is reset to its standard setting when:
-The machine is turned Off.
-The Reset key is pressed.
1
2
Select “Basic Menu”.
3
Select a file type.
JPEG
PDF
For Color Photo/Grayscale
originals
Select “File Type and Name”.
For Photo and Text combined
originals
Compressed
PDF
An Acrobat PDF file format
which is compressed at a
higher compression ratio.
When the "Black" is selected with the
"Quality Adj.", "PDF" or "TIFF" is selected.
TIFF
PDF
For Monochrome originals
For Photo and Text combined
originals
zWhen a Full Color or Grayscale type original
is selected in the Color Mode, only JPEG,
PDF or Compressed PDF file type can be
selected.
zWhen a Black type original is selected in the
Color Mode, TIFF or PDF file type is only
selected.
zWhen the Compressed PDF is selected, the
selected Resolution will be automatically
adjusted to the 300dpi. “Original Type”, and
“Background Removal” cannot be set.
zWhen the Compressed PDF is selected, the
selected Compression (Full Color) or
(Grayscale) will be automatically adjusted to
36
4
Select a File Name type.
To enter File Name
① Select “Custom”.
zWhen the Date/Time is selected for the File
Name, the file name will automatically
default to Date/Time format.
② Enter a filename by using the onscreen
keyboard, and then select “OK”.
zUp to 20 characters.
zWhen scanning to the SD Memory Card or
PCMCIA/PC Card, display limitation is up to
8 characters on the screen in lower case
letters.
zFor instructions on how to enter characters,
refer to Using the Keyboard in the
Operating Instructions (For Function
Parameters) on the provided CD-ROM.
37
Scanning 2-Sided Originals
2-Sided Originals can be scanned and the binding position is selectable.
The standard setting of 2-Sided/Original can be changed, refer to Scanner Settings in the Operating Instructions
(For Function Parameters) on the provided CD-ROM.
1
Place the Original(s) on the ADF.
5
Select a bind position, and then select
“OK”.
zFor instructions on how to place originals,
Originals (Copy) in the Operating
Instructions (for Basic Operations).
Long Edge
Short Edge
2
3
Press the Scan/Email key.
Select “Basic Menu”.
6
7
Select "Address Book", and then
select a destination.
Press the Start key.
4
Select “2-Sided Original”.
zWhen canceling the operation, press the Stop key
on the Control Panel, and then select “Yes” on the
Touch Panel Display.
38
When Scanning the Special Originals (Thin paper, etc.)
from ADF
Special originals (like thin paper, etc.) can be fed from the ADF and scanned continuously using the
Job Build and SADF Mode.
1
Place one original. (Minimum 50 g/m2)
5
Select "Address Book", and then
select a destination.
zFor instructions on how to place originals,
Originals (Copy) in the Operating
Instructions (for Basic Operations).
2
3
Press the Scan/Email key.
6
Press the Start key.
zPlace the next original within 5 sec. of last
scanned original.
Select “Basic Menu”.
zIf “Another Original? Yes or No” message is
displayed, select "No" if you do not have any
more documents to scan.
zWhen canceling the operation, press the Stop key
on the Control Panel, and then select “Yes” on the
Touch Panel Display.
4
Select “Job Build and SADF”.
39
Chapter 4
Adding to the Address Book
Editing the Address Book
The IP and Email Addresses in the address book can be edited or deleted.
Edit an Email Address
The Email address can be edited.
1
Press the Function key.
4
Select “19 Edit Address Book:
Email”.
2
Select “Scanner Settings”.
5
6
Select an address tab.
Select an email address to edit, and
then select “OK”.
3
Select “10-19”, and then scroll to the
next page using
.
40
7
Edit the email address, and then
select “OK”.
12
13
Select “Close”.
Press the Reset key.
zEnter an Email Address (up to 60
characters).
zFor instructions on how to enter characters,
refer to Using the Keyboard in the
Operating Instructions (For Function
Parameters) on the provided CD-ROM.
8
Enter a station name, and then select
“OK”.
9
Enter a key name, and then select
“OK”.
10
Select “Yes” or “No”.
11
Select “Cancel”.
The Email Address is updated.
41
Delete an Email Address
The Email Addresses in the address book can be deleted.
1
On the Scanner Settings screen (see
4
Select “Yes”.
Email”.
zFor instructions on how to display the
Scanner Settings screen, refer to steps 1 to
40).
The Email Addresses is deleted.
5
6
Select “Cancel”.
2
3
Select an address tab.
Select “Close”.
Select the desired Email Address, and
then select “OK”.
7
Press the Reset key.
42
Memo
43
Editing Image Box Name
The image box name can be changed.
zFor instructions on how to save Scanned image to an image box, refer to Scan to the Internal Hard Disk
zWhen the image data is registered into the image box, image box name can not be changed.
1
Press the Function key.
4
Select “25 Edit Image Box Name”.
2
Select “Scanner Settings”.
5
6
Select the desired image box name.
Input the new image box name, and
then select “OK”.
3
Select “20-29” , and then scroll to the
next page using
.
zUp to 15 characters.
zFor instructions on how to enter characters,
refer to Using the Keyboard in the
Operating Instructions (For Function
Parameters) on the provided CD-ROM.
44
7
Input a button name, and then select
“OK”.
zUp to 12 characters.
8
9
Select “OK” or “Cancel”.
Select “Close”.
10
Press the Reset key.
45
Chapter 5
Appendix
Glossary
Term
Meaning
An Ethernet standard for Local Area Network (LAN).
10Base-T/
100Base-
TX
The 10/100 refers to its 10/100 Mbps bandwidth, the base to single baseband, and the T to the Twisted pair.
The cable uses two pairs of unshielded twisted wires.
Address
Book
The Address Book is a convenient directory that stores contact Phone Numbers and Email Addresses for
easy retrieval at a future time.
Address
Book
Dialing
A dialer that enables you to dial an entire Telephone Number/Email Address by pressing one key.
The mechanism that feeds a stack of document, to the scanner one page at a time.
ADF
(Automatic
Document
Feeder)
Automatic
print
reduction
Automatically reduces a received document so that it can be printed onto a standard size piece of plain
paper. For example, your machine will reduce an incoming legal size page to 75% of its original size so it
can fit on a letter size paper.
Automatic
Reception
The mode that allows you to receive fax documents without user intervention.
BPS (Bits
Per
Second)
The amount of data that is transmitted over the phone line. Your machine can start at each Max. Modem
speed and automatically steps down to suitable speed depending on the phone line condition and the
receiving machines capabilities.
CD-ROM
CD-ROM media is read-only media that holds about 650 MB of data. It's generally accepted as the easiest
way to distribute software. CD-ROM drives can also read audio CDs even though they are in a different
format than standard CD-ROM media.
Client
Clients are computers that run software programs used to contact and obtain data from Server software
program on another computer, often across a great distance.
Coding
method
The data compression method is used by machine. Your machine utilizes Modified Huffman (MH), Modified
Read (MR), Modified Modified Read (MMR) and Joint Bi-level Experts Group (JBIG) coding methods.
DDS
The Document Distribution System automatically distributes received data (Scanner data, data received via
FAX, and data received via Internet Fax) to specified recipients via a predefined delivery mechanism. The
system administrator uses the system to specify the delivery mechanisms and the recipients.
(Document
Distribution
System)
Density
Signifies the scanning sensitivity in terms of lightness and darkness of your original pages. The degree of
color or darkness of an image or photograph.
Dept. Code
This operation, require the user to input a preset number of digits (Department Code) before being given
(Department access to a function of the machine, such as transmission for example. The Department Name of selected
Code)
Department Code is printed on the Header of each page sent, Cover Sheet, Comm. Journal and Individual
Transmission Journal.
DHCP
Dynamic Host Configuration Protocol - a standard method for assigning IP addresses automatically to the
devices on a TCP/IP network. As a new device connects, the DHCP server assigns an IP address from a
list of available addresses. The device retains this IP address for the duration of the session - once the
device disconnects the IP address becomes available for use again.
Direct
The method of dialing where you enter the entire telephone number or Email Address with the keypad.
Dialing
46
Term
Direct
Meaning
Allows Internet Fax machines to communicate directly with each other within the Firewall (Intranet) without
going through the Mail Server, thus alleviating the burden on the Mail Server.
SMTP
Disk Drive
A peripheral storage device that holds, spins, reads and writes magnetic or optical disks. It may be a
receptacle for disk cartridges, disk packs or floppy disks, or it may contain non-removable disk platters like
most hard disks.
Domain
Name
A unique name that identifies an Internet site.
Domain Names always have 2 or more parts, separated by dots.
The part on the left is the most specific, and the part on the right is the most general.
dpi
Abbreviation of dots per inch, which indicates the resolution of images. The more dots per inch, the higher
the resolution. A common resolution for laser printers is 600 dots per inch. This means 600 dots across and
600 dots down, so there are 360,000 dots per square inch.
Drum
Along with the laser, this is one of the basic components of a laser printer. A light-sensitive drum on which
the image is generated by the laser beam as the pattern of an electric charge. The toner particles adhere to
this pattern after the drum has brushed against the developing roller. (a.k.a. OPC Drum)
DTMF
(Dual Tone
Multi
Dialing method that sends a different set of frequencies for each digit of the telephone keypad. Commonly
refers to touch tone dialing.
Frequency)
ECM (Error
Correction
Mode)
The ability to correct transmission errors as detected during the transmitting.
Email
Address
The address for sending and receiving data by Email. It consists of User name, Sub-domain name and
Domain name.
Ethernet
A very common method of networking computers and equipment in a LAN.
A local-area network (LAN) architecture was developed by Xerox Corporation in cooperation with DEC and
Intel in 1976.
Fax Board
In a multi-functional device, this is a Fax capability built onto a printed circuit board which can send and
receive facsimiles. The multi-functional device is normally able to scan in a document and transmit it over a
phone line to another fax machine. Also, it can receive faxes from other machines and print them out.
Fax
The ability to forward all incoming faxes to the registered stations.
Forward
Fax
The list that contains the home fax parameters settings that you have programmed into your machine.
Parameter
List
File
A task that has been stored into the memory of your unit. Examples are deferred transactions.
The method that allows you to determine one reduction rate, such as 75%, for all incoming documents.
Fixed
Reduction
FTP
Short for File Transfer Protocol, the protocol for exchanging files over the Internet.
FTP works in the same way as HTTP for transferring Web pages from a server to a user's browser and
SMTP for transferring electronic mail across the Internet in that, like these technologies, FTP uses the
Internet's TCP/IP protocols to enable data transfer.
FTP is most commonly used to download a file from a server using the Internet or to upload a file to a
server (e.g., uploading a Web page file to a server).
Function
Keys
The key that will be utilized to begin an operation or configuration of a feature.
G3 (Group
3)
Refers to the standards and transmission capabilities of the current generation of facsimile machines.
47
Term
Group
Meaning
The ability to program many telephone numbers into a single station so that many locations can be dialed in
sequence utilizing a single keystroke.
Dialing
Halftone
Handshaking
A scanning technique to distinguish levels of gray from black and white.
The exchange of a group of control signals that communicate between the transmitter and receiver. These
signals determine the condition at which communication can occur.
Hard Disk
This is commonly the slang term for a hard drive is closed and the disks are hard (usually metal). The
closed system gives the possibility of a device that physically stores data in your multi-functional machine/
computer. It's much like a floppy disk, but the system is more precise, so the drive is faster and can hold
more data.
HDD (Hard
Disk Drive)
The physical component of a PC which performs the basic operations on the hard disk-including rotating
the disk & reading/writing data to the disk.
Header
A row of information that is transmitted by the sending machine and printed on the top of each page by the
receiving unit. This identifies the transmitting unit and information about the transmission, such as time and
date.
Homepage
Host
The page that your Browser displays when it starts up or main web page for a business, organization, etc.
Any computer on a network that is repository for services available to other computers on the network.
A Host must have a unique Host name within a domain.
The host is the first (left most) section of the Fully Qualified Domain Name (FQDN).
The reminder of the FQDN is the domain and often tells you something about where your machine is
located ( i.e., at Panasonic)
Ex:
Your machine's Email Address is: Fax@fax01.panasonic.com
In the example above "fax01" is the host and "panasonic.com" is the domain.
Image
Memory
Size
This signifies the amount of memory available in your unit capable of storing pages of documents. All page
units of measure are based on the ITU-T Image No.1.
Install
To add hardware or load a software application onto your multi-functional machine/computer.
Internet
The Internet is a vast collection of inter-connected networks that all use the TCP/IP protocols, on which you
can send an Email, chat to people electronically or search for information on almost any subject you care to
think of. Quite simply it is a “network of computer networks”.
Internet
FAX
The Internet fax uses the Internet to send faxes. The transmission and reception take place via store-and-
forward mode on the Internet using Internet Email.
In store-and-forward mode the facsimile protocol “stops” at the gateway to the Internet and is reestablished
at the gateway leaving the Internet.
Intranet
A private network inside a company or organization that uses the same kinds of software that you would
find on the public internet, but that is only for internal use.
IP Address
A unique number used to identify equipment or host computers on the Internet.
An institution that provides access to the Internet in some form, usually for money.
ISP
(Internet
Service
Provider)
ITU-T
International Telecommunication Union - Telecommunication, formerly known as C.C.I.T.T
(C.C.I.T.T.)
ITU-T
Image No.1
An Industry standard document that allows comparisons of the transmission speeds and capabilities of
machines.
48
Term
JPEG
Meaning
Short for Joint Photographic Experts Group, and pronounced jay-peg. JPEG is a lossy compression
technique for color images. Although it can reduce files sizes to about 5% of their normal size, some detail
is lost in the compression. JPEG is a graphical format that is widely used in WWW pages.
Key Name
Keypad
An alternate to the station name that can be programmed for each Address Book dialing key.
A group of numeric keys located on your Control Panel.
LAN (Local
Area
A Local Area Network is a computer network system and printer limited to an immediate area, such as an
Office, Factory, and University used to integrate and exchange data.
Network)
LCD
Liquid Crystal Display. The display area of your machine.
MAC
Address
A hardware address that uniquely identifies each node of a network. In IEEE 802 networks, the Data Link
Control (DLC) layer of the OSI Reference Model is divided into two sublayers: the Logical Link Control
(LLC) layer and the Media Access Control (MAC) layer. The MAC layer interfaces directly with the network
medium. Consequently, each different type of network medium requires a different MAC layer.
Mail
The Address of the Mail Server.
Gateway IP
Address
The Internet Fax communicates with your existing Mail Server for all communication traffic.
Mailing List
A system that allows people to send an Email to one address, whereupon their message is conveyed to
multiple subscribers on the Mailing List.
Manual
A mode that requires operator intervention to receive an incoming document.
Reception
MAPI
Acronym for Message Application Programming Interface.
(Messaging
Application
Program
Interface)
A standard Windows interface for messaging that enables different mail programs and other mail-aware
applications like word processors and spreadsheets to exchange messages and attachments with each
other.
MDN
This Message Delivery Notice (MDN) is the requested by the sender for a delivery processing confirmation
indicating that the message (Email) was read.
(Message
Delivery
Notice)
Memory
The term memory identifies data storage that comes in the form of chips, which holds information that your
machine needs to use. The word storage is used for memory that exists on disks.
Memory
The documents are scanned into memory before actual connection to the phone line for transmission.
Transmission
MIME
A standard used for attaching non-text (image) files to Internet Email messages.
(Multipurpo
se Internet
Mail
Extension)
Modem
Module
A device that converts signals from your fax machine into signals that can be transmitted over telephone
lines.
A self-contained hardware or software component that interacts with a larger system.
Hardware modules are often made to plug into a main system. Program modules are designed to handle a
specific task within a larger program.
Network
Any time you connect 2 or more computers together so that they can share resources, you have a
computer network. Connect 2 or more networks together and you have an internet.
Overlap
Print
Documents too long to be reduced are automatically printed on two pages with 10 mm overlap.
49
Term
Meaning
Panasonic
Super-
An electronic image enhancement (Panasonic Super Smoothing) that will create a particular pattern for the
improvement of copy quality.
Smoothing
PC
The Personal Computer - Quite Simply a computer designed to be used by one person at a time.
PC Card
A credit card sized removable module for portable computers. PC Cards are used to attach modems,
network adapters, sound cards, radio transceivers, solid state disks and hard disks to a portable computer.
PCL
The page description language, which has become a de facto standard used in many printers and
typesetters. PCL Level 6 streamlines the graphics and font commands, reducing the amount of information
that has to be sent to the printer.
(Printer
Control
Language)
®
PDF
Adobe Portable Document Format (PDF) is a universal file format that preserves all the fonts, formatting,
graphics, and color of any source document, regardless of the application and platform used to create it.
Polling
The ability to retrieve a document from another machine.
Polling
A 4-digit programmed code that enables the security of a document being polled.
Password
POP (Post
Office
Protocol)
POP refers to the way Email software such as Eudora or your machine gets Email from a mail server.
You must always have a POP account that you tell your Email software to use to retrieve your mail.
Print
Reduction
Mode
The methods used to determine how an incoming document will be reduced to print onto the paper loaded
in your machine.
Protocol
A standard process, a set of rules & conditions that perform a particular function. A word which is very
common in PC & Internet Terminology.
Ex: FTP (File Transmission Protocol), IP Address (Internet Protocol Address), TCP/IP (Transmission
Control Protocol Internet Protocol), POP (Post Office Protocol)
PSTN
(Public
Public Switched Telephone Network. Network of interconnected switching equipment and transmission
facilities.
Switched
Telephone
Network)
Receiver
Password
A 4-digit password that is checked before a document is received.
A 3-digit code that identifies your machine is programmed in a relay network.
A group of machines that communicate via a relay station.
Relay
Address
Relay
Network
Resolution
This relates to the quality of a viewed image either on the PC Screen or printed output. For printed images
the resolutions is measured in dots per inch or DPI. The higher the DPI the better the resolution and better
image quality.
Router
(Gateway)
A special purpose computer ( or software package) that handles the connection between 2 or more
networks.
Gateways act like traffic cops, they spend their time looking at the destination addresses of the packets
passing through them and deciding which route to send them on.
50
Term
Meaning
SD Card
(Secure
Digital
A flash memory card that provides secure storage for your machine, which is also popular with handheld
devices such as digital cameras, cell-phones, and PDAs.
Memory
Card)
Selective
Reception
A function that can be set so that your unit will receive from only those machines programmed into your
dialer.
Server
A computer, or a software package, that provides a specific kind of service to client software running on
other computers.
A single server machine could have several different server software packages running on it, thus providing
many different servers to clients on the network.
Sleep Mode The lowest power state that the machine enters after the specified time without actually turning off.
SMTP
(Simple
Mail
An accepted standard used extensively on the Internet for transferring Email messages between
computers. The standard defines exactly how the message will be sent, any controls, format of the
message etc.
Transfer
Protocol)
Software
Software is basically a series of instructions that causes the PC to do something.
The Operating System such as DOS is known as Systems Software. Application Programs such as a Word
Processor or Spreadsheet perform the main tasks for which we use the PC.
Station
Name
Alphanumeric ID which can be programmed for each phone number or Email Address location in the
Address Book.
Stored
Document
Documents that have been scanned and now are saved in your machine's memory.
ITU-T recommendation for further routing, forwarding or relaying of incoming faxes.
ITU-T recommendation for additional security that corresponds to the Sub-Address.
Sub-
Address
Sub-
Addressing
Password
Subnet
Mask
A mask bit used to manage sub-segments of the network which is defined with network IDs.
Substitute
Memory
Your machine's ability to save an incoming document into its memory, when it runs out of recording paper or
toner.
Reception
TCP/IP
TCP/IP stands for Transmission Control Protocol/Internet Protocol. It is quite simply a standard set of
protocols that govern the basic workings of the Internet that was implemented in 1982.
The TCP part is all about ensuring that data is transmitted correctly between 2 computers. If any errors
occur these are detected & the data is retransmitted. The data transmitted is split up into small portions
called Data packets. The IP part of TCP/IP is how these data packets are moved from one point to another.
Each computer on the internet has a unique IP address & the data packets are moved from the source to
the destination through many different computers & this is controlled via TCP/IP. This protocol is used on
the Internet & also by computers which are part of a LAN.
Thumbnails
TIFF
A miniature display of a page or an image. Thumbnails enable you to see the layout of many pages/images
on the screen at once. Generally, thumbnails are too small to show the actual text/image.
Tagged Image File Format. One of the many different types of File Format used on PC's. An image file
format for attachments of graphic data for smooth transmission between different units.
The coding method of this format supports the same coding as Modified Huffman (MH) and multiple-page
image data.
51
Term
Meaning
TIFF Image
Viewer
An application software to view the contents of TIFF-F File.
Some TIFF Image Viewers may not display the data properly.
Time Zone
Toner
By setting the Time Zone of your area on the device's Control Panel, the received Email will display in the
correct Date & Time order, regardless of the time difference of the sender's area.
To confirm your Time Zone, check the "Date/Time Properties" of your Computer. For more details, consult
with your system administrator.
A special type of ink used by copy machines and laser printers. Toner consists of a dry, powdery substance
that is electrically charged so that it adheres to an invisible image that has been charged onto a drum, plate,
or piece of paper with the opposite polarity.
Transmission The ability to reserve a transmission while your unit is performing another function.
Reservation
Verification
Stamp
A user selectable transmission verification stamp which can be placed on scanned documents that are
successfully transmitted or stored in memory.
View mode
- File List
Allows you to view the brief contents of the File List through the LCD display without having to print the
Memory File List.
View mode
- Journal
Allows you to view the brief contents of the journal through the LCD display without having to print the
journal.
52
Memo
53
The following trademarks and registered trademarks are used throughout this manual:
Microsoft, Windows, Windows NT, Windows Server, Outlook & Windows logo are either registered trademarks or
trademarks of Microsoft Corporation in the USA and other countries.
Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe Systems
Incorporated.
All other trademarks identified herein are the property of their respective owners.
PEERLESSPageTM is a trademark of the PEERLESS Systems Corporation; and,
PEERLESSPrintTM and Memory Reduction Technology® are registered trademarks PEERLESS Systems
Corporation; and, COPYRIGHT © 2002 PEERLESS Systems Corporation
Universal Font Scaling Technology (UFST) and all typefaces have been licensed from Agfa Monotype
Agfa® and the Agfa rhombus are registered trademarks of Agfa-Gevaert N.V. registered in the U.S. Patent and
Trademark Office and may be registered in other jurisdictions. Monotype® is a registered trademark of AMT
registered in the U.S. Patent and Trademark Office and may be registered in other jurisdictions. ColorTune® is a
registered trademark of Agfa-Gevaert N.V. registered in the U.S. Patent and Trademark Office and may be
registered in other jurisdictions. Profile Tool KitTM, Profile StudioTM and Profile OptimizerTM are trademarks of
AMT and may be registered in certain jurisdictions.
Novell and NetWare are registered trademarks of Novell, Inc. in the United tates and other countries.
© 2005 Panasonic Communications Co., Ltd. All Rights Reserved.
Unauthorized copying and distribution is a violation of law.
The contents of these Operating Instructions are subject to change without notice.
USA Only
„ WARRANTY
PANASONIC DIGITAL DOCUMENT COMPANY MAKES NO WARRANTIES, GUARANTEES OR
REPRESENTATIONS, EXPRESSED OR IMPLIED, TO CUSTOMER WITH RESPECT TO THIS PANASONIC
MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE.
PANASONIC DIGITAL DOCUMENT COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT TO
LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT, SPECIAL,
INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE CUSTOMER IN
CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC MACHINE. SEE YOUR DEALER
FOR DETAILS OF DEALER’S WARRANTY.
For Service, Call:
Panasonic Digital Document Company,
Unit of Panasonic Corporation of North America
Two Panasonic Way
Panasonic Canada Inc.
5770 Ambler Drive, Mississauga,
Ontario L4W 2T3
LO0305-5085
PJQMC0270ZF
August 2005
Secaucus, New Jersey 07094
Published in Japan
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