Oki Fax 740 User Manual

OKIFAX 740

User’s Guide

Safety

•

Your OKIFAX 740 has an earthed, 3-pin plug as a safety

feature, and it will only fit into a earthed outlet. If you can

not plug it in, chances are that you have an older,

non-earthed outlet; contact an electrician to have it replaced

with a earthed outlet. Do not use an adapter to defeat the

earthing.

Your OKIFAX 740 has been carefully designed to give you years

of safe, reliable performance. As with all electrical equipment,

there are a few basic precautions you should take to avoid hurting

yourself or damaging the unit:

•

Read the setup and operating instructions in this manual

carefully. Be sure to save it for future reference.

Read and follow all warning and instruction labels on the

machine itself.

•

The outlet into which you plug your OKIFAX 740 must

remain easily accessible at all times.

To avoid damaging the power cable, do not put anything

on it or place it where it will be walked on. If the cable

becomes damaged or frayed, replace it immediately.

If you’re using an extension cable or power strip with the

machine, make sure that the total current required by all

the equipment on the extension is less than the extension’s

rating. Generally, the total ratings of all equipment plugged

into any one power line should not exceed 15 amperes. Do

not exceed this unless you know that the power line your

equipment is plugged into has a rating above 15 amperes.

Aside from the routine maintenance described in this

manual, don’t try to service the machine yourself; opening

the cover may expose you to shocks or other hazards. Do

not make any adjustments other than those outlined in the

manual, you might cause damage requiring extensive repair

work.

Unplug the OKIFAX 740 before you clean it. Use only a

damp cloth; do not use liquid or aerosol cleaners.

Place your OKIFAX 740 on a firm, solid surface. If you

put in on something unsteady, it might fall and be damaged;

if you place it on a soft surface, such as a rug, sofa, or bed,

the vents may be blocked, causing it to overheat.

To protect your OKIFAX 740 from overheating, make sure

no openings on the machine are blocked. Do not put the

machine on or near a heat source, such as a radiator or heat

make sure it is well ventilated.

•

Do not use your OKIFAX 740 near water, or spill liquid of

any kind into it.

Be certain that your power source matches the rating listed

on the back of the machine. If you are not sure, check with

your dealer or with your local power company.

•

If anything happens that indicates that your OKIFAX 740

is not working properly or has been damaged, unplug it

immediately and contact your Oki dealer for service. These

are some of the things to look for:

•

The power cable or plug is frayed or damaged.

Liquid has been spilled into the housing, or the machine

has been exposed to water.

•

The machine has been dropped or its cabinet has been

damaged.

The machine doesn’t function normally when you are

following the operating instructions.

Contents

FUNCTION Key..................................................18

RESOLUTION Key.............................................18

MEMORY Key ....................................................19

CLEAR Key.........................................................19

QUICK Key .........................................................19

REDIAL/PAUSE Key ..........................................19

HOOK VOICE REQUEST Key ..........................19

POWER/ALARM Light ......................................19

TEL, TEL/FAX & TAD Lights ...........................20

COMMUNICATION Light .................................20

VOICE REQUEST Light ....................................20

FINE & PHOTO Lights.......................................20

MEMORY Light ..................................................20

Initial Settings ..........................................................21

Personal ID (Function 24) ...................................21

Sender ID (Function 25) ......................................22

CSI/TSI (Function 26).........................................23

Date & Time (Function 40) .................................23

Speaker Volume (Function 41) ............................24

Buzzer On/Off (Function 42) ..............................24

Print Quality (Function 43) .................................25

Paper Size (Function 44) .....................................25

Reduction (Function 45)......................................26

Page Count (Function 46)....................................26

Safety.............................................................................. 3

Installation ...................................................................... 9

Unpacking .................................................................. 9

Removal of Transport Materials .............................. 10

Connecting to Power and Telephone Network ........ 11

Connection of Telephone (Optional) .......................12

Connection of Serial Telephone .......................... 12

Connection of Parallel Telephone........................ 13

Installing the Ink Cartridge ...................................... 14

Installing Paper ........................................................ 15

Choosing Paper .................................................... 15

Loading Paper ...................................................... 15

Control Panel ...........................................................17

LCD Display........................................................ 17

Numeric Keypad .................................................. 17

Quick Dial (One-Touch) Keys .............................17

Shift Light............................................................ 17

COPY/START Key .............................................. 18

STOP Key ............................................................ 18

ORIGINAL Key...................................................18

RECEIVE MODE Key ........................................ 18

SHIFT Key...........................................................18

YES Key .............................................................. 18

RESERVATION/NO Key .................................... 18

Contents

Transmission.................................................................27

Prepare to Send ........................................................ 27

Transmission After Voice .........................................28

Dialling with the Numeric Keypad .......................... 28

Dialling with the Quick Dial Feature ...................... 29

On-Hook Dialling .................................................... 30

Last Number Redial .................................................30

Auto Redial .............................................................. 30

Polling Transmission (Function 10) ........................ 31

Delayed Transmission (Function 11).......................32

Memory Transmission .............................................33

Reserved Transmission ............................................ 34

Substitute Memory...................................................40

Voice Request...........................................................40

Using Your OKIFAX 740 as a Copier ..........................41

Printing Reports & Lists ..............................................42

Activity Report (Function 30) .................................42

User Setup List (Function 31) .................................42

Telephone Number List (Function 32) ....................42

Receive Polling List (Function 33)..........................43

Memory File List (Function 34) ..............................43

Report Auto Printing (Function 48).........................43

Programming Fax Numbers .........................................46

Programming Quick Dial Numbers (Function 20) ..46

Programming Fax Number Groups (Function 21) ..46

Reception...................................................................... 35

TEL Mode ................................................................ 35

FAX Mode................................................................ 35

TEL/FAX Mode .......................................................35

TAD Mode................................................................ 35

TAD Ring Count (Function 51)...........................36

Polling Reception.....................................................37

Setting the ID Code (Function 22) ...................... 37

Setting Polling Reception (Function 10).............38

Cancellation of Receive Polling (Function 62) ...39

Printing a File in Memory (Function 60) ................ 39

Deleting a File in Memory (Function 61) ...............40

RestrictedAccess..........................................................48

Setting a Password (Function 23) ............................48

User Setup (Function 47) .............................................49

Contrast ................................................................50

Resolution ............................................................51

Receive Mode ......................................................51

Redial Count ........................................................52

Ring Resp ............................................................52

Line Select ...........................................................53

Contents

RestrictedAccess .................................................53 Using the PC Interface .................................................62

Closed Network ...................................................54

Error Correcting Mode (ECM)............................ 54

PC Interface On/Off .............................................55

Connecting the PC ...................................................62

PC Software Settings ...............................................63

PC Interface Operation ............................................63

Sending a Fax ......................................................63

Receiving a Fax ...................................................63

Routine Maintenance.................................................... 56

Care of Recording Paper .......................................... 56

Cleaning External Surfaces...................................... 56 Installing Additional Memory ......................................64

Ink Nozzle Test (Function 52) .................................57

Error Messages .............................................................67

Cleaning or Changing the Ink Cartridge (Function 53)

Function Summary .......................................................70

Cleaning the Ink Carrier Contacts ...........................60

Cleaning the Document Feeder ...............................60

Clearing a Document Jam........................................ 61

Clearing a Recording Paper Jam.............................. 61

Specification .................................................................71

TEL/FAX Change Over ...........................................75

NOTE 2 ................................................................75

Index .............................................................................77

Installation

Unpacking

➊

1. Open the packaging, remove the fax machine and its

accessories and place them on a stable surface.

2. Check the package contents carefully.You should find

the following items:

OKIFAX 740 facsimile transceiver;

Telephone line cable;

Paper support;

➎

➍

ii)

iii)

iv)

Ink cartridge;

Telephone adapter for optional connection of

serial telephone;

➋

vi)

Mains ac power cable;

➌

vii) This User’s Guide.

➏

If anything appears to be missing or damaged, contact your

Oki dealer without delay.

➐

Removal of Transport Materials

1. Remove any adhesive tape from the outside surfaces 5. Pull the paper feeder (1) towards the front of the

machine to open the feeder. Pull out the sheet of transit

paper (2) from the paper feeder.

of the machine.

2. Press down the cover release tab (1) and lift the top

cover to the fully upright position.

➋

➊

6. Push the feeder (1) towards the rear of the machine to

close it.

3. Pull out the sheet of transit paper from under the paper 7. Install the paper support (3) into the slots at the rear of

feed roller (2).

the paper feeder (1).

➌

➋

➊

➍

8. Pull out the paper catch tray (4) to accomodate the size

of recording paper you will use.

4. Lower the top cover and press down firmly to close.

Connecting to Power and Telephone Network

1. Insert the telephone line cable plug into the line jack 3. Plug the ac power cable into the rear panel socket on

your OKIFAX 740, and the other end into a suitable ac

power socket.

(“LINE”) on the left-hand side of the machine.

LINE

TEL

2. Ensure that the ac power on/off switch (2) is in the

OFF (down) position.

Note: The ac power socket must be nearby and should

remain easily accessible at all times.

4. Plug the telephone line jack into the appropriate

telephone network socket.

➋

Connection ofTelephone (Optional)

Connection of Serial Telephone

If you intend to use a normal telephone in conjunction with This method does not require a two-way adapter, but instead

your fax machine, follow the steps in this section. Otherwise utilises the TEL socket on your fax machine.

skip to the next section.

Note: This method of connection is available in certain

There are two methods by which a telephone may be

countries only.

connected: serial telephone connection and parallel

telephone connection. Either method allows the same 1. With the fax machine installed as described earlier, plug

telephone line to be used for voice and facsimile

communication.

the line jack from your telephone into the telephone

(TEL) socket (1) on the left-hand side of the fax

machine.

Serial Telephone Connection

Parallel Telephone Connection

➊

Connection of Parallel Telephone

This method involves the use of a two-way telephone jack 3. Plug the telephone line jack from the fax machine into

adapter (not supplied).

one of the two input sockets on the two-way adapter,

and the line jack from the telephone into the other

socket.

1. Withdraw the telephone line jack from the telephone

network socket.

2. Plug a two-way telephone adapter into the telephone

network socket.

Installing the Ink Cartridge

1. Press down the cover release tab and lift the top cover 5. Lower the ink cartridge into the carrier with the copper

contacts facing the front of the machine.

to the fully upright position.

2. Slide the ink cartridge carrier towards the centre of its

travel, and then slightly to the left, opposite the loading

tab (1).

6. Squeeze the top of the cartridge towards the front of

the carrier until it snaps into position.

➊

3. Carefully remove the ink cartridge from its packing.

Note: Hold the cartridge by its top. Do NOT touch the

copper area — contacts (1) or nozzles (2).

7. Lower the top cover and press down firmly to close.

➊

➋

Note: Do not remove the ink cartridge except to replace it

or if your printer is to be transported. The ink nozzles

will dry out if exposed for long periods of time.

4. Carefully peel off the tape covering the print head.

Three sizes of paper may be used:

A4 210 x 297mm

Installing Paper

Your fax machine uses plain paper to print incoming

messages. Any paper suitable for use in a standard ink jet

printer may be used.

US Letter 8½" x 11" (216 x 279mm)

US Legal 8½" x 14" (216 x 356mm)

Loading Paper

Choosing Paper

Depending upon thickness, up to about 150 sheets of paper

may be loaded into the paper feeder.

Examples of suitable paper types are:

• inkjet printer paper

• copier paper

1. Remove paper fresh from its wrapping.

• laser printer paper

• plain bond paper

• recycled bond paper

2. Fan the sheets to ensure no sheets are stuck together.

Examples of unsuitable paper are:

• continuous form feed paper

• erasable bond paper

• synthetic paper

• thermal paper

• multi-sheet forms and documents

• chemically treated multi-part forms

• paper with embossed printing

3. Flush the sheets into a neat stack.

5. Adjust the paper width levers (1) & (2) to either

LETTER or A4 as appropriate.

➊

➋

4. Pull the paper feeder towards the front of the fax 6. Insert the stack, short edge first, into the feeder. Do not

machine to open the feeder chute.

force, but allow the stack to drop in gently under its

own weight.

➊

7. Return the paper feeder to its original closed position.

Control Panel

STOP

COPY/START

POWER/

ALARM

TEL

TAD/FAX

TAD

COMMUNI-

CATION

VOICE

REQUEST

FINE

PHOTO

MEMORY

HOOK

VOICE

REQUEST

RESERVATION

RECEIVE

MODE

CLEAR

REDIAL/

PAUSE

ORIGINAL

SHIFT

YES

FUNCTION

RESOLUTION

MEMORY

QUICK

LCD Display

Quick Dial (One-Touch) Keys

The display shows the current machine status (Ready, These five keys provide quick dialling of fax numbers stored

Transmitting, Receiving, etc.) and also gives prompts and in memories A to F.

messages when making adjustments.

Shift Light

Numeric Keypad

This light toggles ON and OFF when you press the ^[SHIFT]

The 10-key numeric keypad is used to enter telephone key. When OFF, the quick dial keys select fax number

numbers when dialling or registering quick dial numbers, memories A to E. When ON, the quick dial keys select

and to enter function numbers when making adjustments. memories F to J.

COPY/START Key

SHIFT Key

This key starts the required operation, such as transmitting, This key is used to determine whether the five quick dial

manual receiving or copying a document.

keys select memory numbers A to E, or F to J.

STOP Key

YES Key

This key stops the current operation, such as transmitting, This key is used to answer YES to questions and prompts

receiving or copying a document. It is also used to cancel which appear on the LCD display panel during adjustment.

an alarm signal after a malfunction.

RESERVATION/NO Key

ORIGINAL Key

This key is used to answer NO to questions and prompts

This key is used to set the required contrast for your which appear on the LCD display panel during adjustment.

document for light originals, dark orginals (or coloured It is also used to initiate a reserved transmission when the

paper), or normal (clear black and white) originals.

machine is busy receiving a long message.

RECEIVE MODE Key

FUNCTION Key

This key is used to select the required receive mode: Fax, This key is used in conjunction with the numeric keypad to

Tel, Tel/Fax or TAD. The selected mode is indicated by the select the required function when making adjustments.

TEL, TEL/FAX and TAD lights.

RESOLUTION Key

This key is used to select the appropriate resolution (degree

of fineness) when sending or copying a document.

MEMORY Key

REDIAL/PAUSE Key

This key selects memory transmit operation. Documents This key redials the most recently dialled fax number. It is

may be scanned into memory for immediate or later also used to enter a brief pause in a stored fax number,

transmission.

such as the pause sometimes required after the access digit

for an outside line via an internal telephone exchange.

CLEAR Key

HOOK VOICE REQUEST Key

This key is used to delete entries for various machine

settings or stored numbers. It is also used during editing This key is used to place the machine in an on-line state for

numbers and settings to advance the editing position one manual dialling, so that you may monitor the audible

character at a time when changing settings or stored fax progress of a call. It is also used to signal to the remote

numbers.

party that you require voice communication after the

currently transmitting or receiving fax message.

QUICK Key

POWER/ALARM Light

This key is used to initiate quick dialling of stored fax

numbers. Pressing ^[QUICK]followed by a two-digit number This light illuminates when power is applied and the

or a one-touch quick dial key selects one of up to 60 stored machine is switched on. In the event of a malfunction, or if

fax numbers.

recording paper runs out, this lamp will flash on and off.

TEL, TEL/FAX & TAD Lights

FINE & PHOTO Lights

These three lights indicate the selected receive mode. The These lights indicate theresolutionselected. Fine resolution

available modes are:

is appropriate for documents with very small print or other

fine detail. Photo resolution is appropriate for photographs,

coloured documents or those with several shades of grey.

Standard resolution (both lights off) is appropriate for most

normal black and white documents.

Fax

Tel

Normal dedicated fax mode with auto-answer.

Manual voice/fax receive without auto-answer.

Tel/Fax Voice/fax receive with auto-answer and audible

indication.

MEMORY Light

TAD

Voice/fax receive with auto-answer and support

for an external telephone answering machine.

This light illuminates whenmemorytransmission has been

selected, or when memory reception is in progress.

These modes are more fully explained later in this book.

COMMUNICATION Light

This light illuminates during fax transmission or reception.

VOICE REQUEST Light

This light illuminates during fax transmission or reception

when either operator has pressed the ^{[VOICE REQUEST]}key. At

the end of the fax message and audible alarm sounds to

attract the operator’s attention.

Initial Settings

1. Ensure that the ac power socket, if switched, is turned

on.

The next task is to adjust a number of settings in your

OKIFAX 740 memory. These settings will be stored, even

after power is turned off.

2. Set the ac power on/off switch (1) on your OKIFAX

740 to ON.

Personal ID (Function 24)

This item holds your name (or any other text) which will

appear on the remote display if this function is supported.

1. Press ^{[FUNCTION] [2] [4].}

PERSONAL ID? Y/N

2. Press ^[YES].

➊

The display reads:

INITIALIZE, WAIT

3. Select the required characters from the list available

(see table). Press ^[*]to move backwards through the

list, or ^[#]to move forwards.

After a few seconds, the display reads:

READY 99% 12:00

Press^[CLEAR]to advance the cursor to the next character

position.

Three items are displayed: Machine Status (READY),

Memory Available (99%) and the Time (12:00).

4. Press ^[YES]to confirm the entry.

Personal/Sender ID Character Table

Sender ID (Function 25)

■

‘

)

“

[

;

–

(

This item holds your name or company name if you wish

this information to be printed at the top of each page. The

entry may be up to 32 characters long, including spaces.

]

1. Press ^{[FUNCTION] [2] [5].}

SENDER ID?

2. Press ^[YES].

Y/N

Notes: 1. The first character in this table (■) means ‘no

character,’ i.e. end of entry. Entering this

character in the middle of a text entry deletes

all characters to the right. Entering this

character at the start of your entry deletes the

whole entry.

3. Select the required characters from the list available

(see table). Press ^[*]to move backwards through the

list, or ^[#]to move forwards.

2. Some models of fax machine do not print your

fax number on their received pages. To ensure

that your fax number is always printed, you may

wish to include it in this entry along with your

name.

Press ^[CLEAR]to advance the cursor to the next character

position.

4. Press ^[YES]to confirm the entry.

3. Sender ID text is printed inside the printable

image area of your document. If your document

image begins closer than about 20mm from the

top of the page, a small portion may be omitted

to make room for the Sender ID text.

CSI/TSI (Function 26)

Date & Time (Function 40)

Your fax telephone number (Calling Station ID / Your OKIFAX 740 has an internal clock, which provides

Transmitting Station ID) entered here appears on the remote the following functions:

machine during fax communication. To set the number:

• Time display on the LCD panel

• Date and time printed on transmissions

• Delayed transmission and polling operations

1. Press ^{[FUNCTION] [2] [6].}

CSI/TSI?

Y/N

To adjust the date and time:

1. Press ^{[FUNCTION] [4] [0]}.

2. Press ^[YES].

3. Enter your fax number from the table of available

characters, using^[#]to move forwards through the table

or ^[*]to move backwards.

ADJUST CLOCK Y/N

2. Press ^[YES].

Character Table

3. Use the [CLEAR] key if you need to move the cursor to

■

the right.

4. Press the numeric keypad keys to enter the date and

time in the format: YY-MM-DD HH:MM. For

example, 3:05 p.m. on 12 February 1996 would be

entered as 96-02-12 15:05. Note the use of the 24-

hour clock.

Note: Numeric digits may also be entered directly using

the numeric keypad.

5. Press ^[YES]to confirm your entry.

Speaker Volume (Function 41)

Buzzer On/Off (Function 42)

Your OKIFAX 740 has a built-in speaker to allow As you press keys on the control panel, you may hear an

monitoring of call progress during dialling. The volume audible beep. This function may be turned on or off as

setting may be set to one of eight levels, from silent to required.

loud, as follows:

1. Press ^{[FUNCTION] [4] [2].}

1. Press ^{[FUNCTION] [4] [1].}

SET BUZZER? Y/N

ADJUST VOL? Y/N

2. Press ^[YES].

ON-* OFF-# */#/Y

L>>>>

H */#/Y

3. Press ^[*]for buzzer ON or [#] for buzzer OFF.

3. Press ^[*]to decrease or [#] to increase the volume.

4. Press ^[YES]to confirm your entry.

Print Quality (Function 43)

Paper Size (Function 44)

The print quality of your OKIFAX 740 may be set to either Three sizes of recording paper are available:

Draft (faster speed, ink conservation) or Letter (slower A4 210 x 297mm

speed, best print quality). To select your preference:

US Letter 8½" x 11" (216 x 279mm)

US Legal 8½" x 14" (216 x 356mm)

To set the appropriate size for the paper in use:

1. Press ^{[FUNCTION] [4] [3].}

1. Press ^{[FUNCTION] [4] [4].}

SET QUALITY? Y/N

2. Press ^[YES].

PAPER SIZE? Y/N

2. Press ^[YES].

DRAFT-* LETTER-#

3. Press [*] until the appropriate size is displayed.

4. Press ^[YES]to confirm your entry.

3. Press ^[*]for Draft or [#] for Letter.

4. Press ^[YES]to confirm your entry.

Reduction (Function 45)

Page Count (Function 46)

It is possible to reduce the vertical size of incoming fax This function automatically prints the page count on your

messages so that an over-sized message may fit on a single outgoing transmissions. For example, the pages of a three

page, avoiding paper wastage. Six settings are available:

page document will be labelled 1/3, 2/3 and 3/3. This

enables the receiving party to easily assemble your

document and check that no pages are missing.

• 68% Legal to Letter

• 85% Legal to A4

• 93% A4 to Letter

• 97% Small margin adjustment

• 100% No reduction

When the function is set to ON, you will be prompted to

enter the actual page count when you insert documents to

send. To set the page count:

• Auto Your OKIFAX 740 receives the document

into its memory and calculates the best 1. Press ^{[FUNCTION] [4] [6].}

reduction figure before printing.

PAGE COUNT? Y/N

To set the reduction ratio:

2. Press ^[YES].

1. Press ^{[FUNCTION] [4] [5].}

3. Press[*] to set Page Count to ON, or [#] to set it to OFF.

4. Press ^[YES]to confirm your entry.

SET REDUCN? Y/N

2. Press ^[YES].

3. Press [*] until the required setting is displayed.

4. Press ^[YES]to confirm your entry.

Transmission

Prepare to Send

1. Ensure the OKIFAX 740 is in standby mode (display 4. Place the document face down, top first, into the

reads READY).

document feeder. You may load documents up to 20

pages.

2. Select the resolution required:

Ensure that documents are flat, undamaged, dry and

contain no paper clips or staples. If a document to be

sent cannot meet these requirements, photocopy it and

use the copy.

Fine Photo

LED LED Resolution Application

Off

Standard

Ordinary, clear, black &

white text or line drawings.

5. If the Page Count feature is turned on, you will be

prompted to enter the number of pages in your

document. If you do not wish to enter this detail on

this occasion, press ^[NO].

Off

Fine

Documents which contain

fine detail, including very

small print.

Photo

Documents containing

photographs or other full

colour pictures.

Note: Throughout this guide, where a dialling prompt

appears in the display, the^[QUICK]key switches back

and forth between keypad number entry and quick

dialling of stored fax numbers.

To set the resolution, press ^[RESOLUTION]until the

appropriate LED’s are illuminated.

3. Select the required contrast. Press ^[ORIGINAL]until the

display confirms Light, Normal or Dark.

Transmission AfterVoice

This method of transmission is used if you have been in

conversation with the remote party, and you then wish to

send a fax before hanging up.

With your document loaded, the display will read:

QUICK:_■ KEYPAD

1. Load your document face down, top first, into the

document feeder.

DIAL: KPAD/QUICK

2. Ask the remote party to press their Start key.

2. Press ^[QUICK]if necessary, so that the display reads:

3. Press ^[START]while still keeping your telephone off hook.

DIAL: KPAD/QUICK

4. Wait for the message “TRANSMITTING” to appear

in the display.

3. Dial the number you require using the numeric keypad.

If you enter an incorrect digit, press ^[CLEAR]to erase it.

5. Hang up the telephone handset.

Dialling with the Numeric Keypad

If you are connected via an internal telephone exchange

which requires an access digit (usually 9) for an outside

line, followed by a short pause, press ^[PAUSE]after the

access digit. This will appear in the display as “–”.

This method is used to send fax messages to infrequent

destinations (frequent destinations may be programmed into

the Quick Dial feature).

4. Press ^[START]to commence dialling.

1. Prepare your document to send as described earlier (see

Prepare to Send).

The call is placed automatically. When the remote fax 1. Prepare your document to send as described inPrepare

machine answers, the message “TRANSMITTING” is

displayed and your document is sent. During the

transmission the remote identification (name or

telephone number) is displayed.

to Send earlier.

QUICK:_■ KEYPAD

When transmission is complete, your OKIFAX 740

returns to standby automatically.

DIAL: KPAD/QUICK

2. Press ^[QUICK]if necessary, so that the display reads:

QUICK:_■ KEYPAD

Dialling with the Quick Dial Feature

Your OKIFAX 740 has 60 memories to store frequently

called telephone numbers. 10 numbers can be stored for

one-touch dialling using the keys ^[A]to [J], and a further 50

numbers may be stored in memory locations numbered 10

to 59, accessed via the numeric keypad.

3. For one-touch dialling, press the appropriate one-touch

key ^[A]to [J]. For two-touch quick dialling, enter the

appropriate two-digit memory number via the numeric

keypad.

This section describes how to dial a frequently used number

using the Quick Dial feature. It is assumed that your

frequently used numbers have already been programmed

into the OKIFAX 740 memories. For information on

programming numbers see later in the “Programming”

section.

Note: Five one-touch keys are provided, for memories A

to E. To access memories F to J, first press ^[SHIFT],

then press the appropriate one-touch key.

The call is placed automatically, and transmission begins

when the remote fax machine answers.At completion your

OKIFAX 740 will return to standby.

Last Number Redial

Your OKIFAX 740 can remember the last number dialled.

This does not, of course, apply to numbers dialled on an

attached telephone. To redial the last number:

On-Hook Dialling

This function enables one-handed dialling with audible

progress monitoring (if you have the volume setting above

minimum). This can be useful, for example, if you have a

telephone connected and wish to make a voice call and

pick up when the remote party answers.

1. Prepare your document to send.

2. Press ^[REDIAL].

Auto Redial

1. If you intend to send a fax message, prepare your

document to send as described earlier.

If when trying to send a fax message your OKIFAX 740

was unable to connect with the remote party, for example

the number was busy or did not answer, it will make up to

five further dialling attempts (user adjustable in some

countries). If you wish to cancel further attempts, simply

remove your document from the feeder.

2. Press ^[HOOK]

3. Dial the number using either the numeric keypad or

quick dial feature described earlier.

4. When the remote party answers, press^[START]to begin a

fax transmission, or pick up the telephone handset to

commence a voice call.

PollingTransmission (Function 10)

Your OKIFAX 740 can be set to automatically send a

document to a calling machine while unattended. This might

be used, for example, when your head office calls during

the night to collect a report. Two types of polling

transmission are possible:

3. Press [YES].

4. If you are prompted for the number of pages, enter the

number or press ^[NO].

CHK ID CODE? Y/N

Free Polling Any fax machine with remote polling

facilities can call your machine and request

the document you have left.

5. For secure polling press ^[YES], or for free polling press

[NO].

Secure Polling Your OKIFAX 740 has a special polling

password as a security feature. Only a

remote machine with the same password

can request your document.

AWAITING POLLING

FREE POLLING

To set a document for polling transmission:

Note: To cancel polling transmission, simply remove your

document from the document feeder.

1. Load your document face down, top first, into the

document feeder.

2. Press ^{[FUNCTION] [1] [0].}

POLL MODE? Y/N

Delayed Transmission (Function 11)

You may set a document for transmitting unattended at a

later time up to 24 hours ahead. This is useful for

transmitting during the night to take advantage of off-peak

call charges.

4. Press ^[YES]to confirm your entry.

DIAL KPAD/QUICK

5. For manual fax number entry, enter the required number

using the numeric keypad. Then press ^[START].

To set up a delayed transmission:

1. Load your document face down, top first, into the

document feeder.

For quick dialling a stored number, press ^[QUICK]

followed by either a one-touch key or a two-digit

memory location. Then press ^[START].

2. Press ^{[FUNCTION] [1] [1]}.

Note: To cancel a delayed transmission, simply remove

TIME 12:00 KPD/Y

your document from the document feeder.

Note: The actual time displayed is the current time.

3. Enter the time you wish the call to begin, using 24-

hour clock notation, on the numeric keypad. The ^[CLEAR]

key may be used to advance the cursor to the required

editing position.

If you enter an earlier time, transmission will begin at

that time on the next day.

MemoryTransmission

Using this feature your OKIFAX 740 can store a document 2. Press ^[MEMORY]and see that the Memory lamp is

illuminated.

in its internal memory for subsequent transmission, either

immediately or at a later time.

DELAYED TX? Y/N

You may scan your document into memory, then retrieve it

leaving your fax machine to place the call and send the

document.

3. For delayed transmission press ^[YES]. For immediate

transmission press ^[NO], then skip to step 5 below.

A document scanned into memory for delayed transmission,

up to 24 hours ahead, eliminates the need to leave the

document in the document feeder until after transmission.

TIME 15:30 KEY/Y

4. Enter the required start time using the numeric keypad,

then press ^[YES].

A document stored in memory may be sent, either

immediately or later, to up to 70 different locations,

including a pre-stored ‘group’ of correspondents using the

Group Dial feature (see later).

QUICK:_■ */KPAD

5. Enter the quick dial number for your correspondent, or

press

[

]

for Group Dial.

To set up a document for memory transmission:

NEXT FAX NO? Y/N

1. Load your document face down, top first, into the

document feeder.

6. Press ^[YES]to enter another fax number or [NO] if there

are no more numbers to enter.

7. Press [START] to begin scanning your document into

Reserved Transmission

memory.

This feature enables you to prepare a document for

transmission, including entering the fax number, when your

OKIFAX 740 is currently receiving a long transmission.

This avoids having to wait for the current transaction to

complete.

S F.01 P.01 94%

The display indicates the current file number (stored

documents are called ‘files’), the current page number,

and the amount of memory remaining.

To set up a reserved transmission:

1. Load your document into the document feeder.

2. Press ^{[RESERVATION]}.

When scanning is complete, the OKIFAX 740 returns

to standby if delayed transmission has been selected,

or it begins to place the first call if immediate

transmission was chosen.

3. Select the required transmission feature, e.g. manual

dialling, quick dialling, etc.

Note: To cancel delayed transmission, delete the

appropriate file from memory (function 61).

4. Enter the fax number using the keypad or quick dialling.

When the current transaction is complete, your call will

be placed and your document sent.

Note: To cancel reserved transmission, simply remove your

document from the feeder.

FAX Mode

Reception

In this mode of operation your OKIFAX will automatically

answer incoming calls with a fax answer tone. This is

appropriate if your telephone line is dedicated to fax.

Your OKIFAX 740 provides four modes for call reception:

• TEL mode

• FAX mode

• TEL/FAX mode

• TAD mode

TEL/FAX Mode

In this mode your OKIFAX 740 will automatically answer

incoming calls. If it detects a remote fax machine calling it

will automatically respond and receive the fax message.

Each mode is selectable at any time by pressing ^[RECEIVE

MODE]. You may also set the machine’s default mode (the

mode adopted by your OKIFAX 740 when it is switched

on) by programming function 47.

If no remote fax machine is detected your OKIFAX 740

will emit a high-pitched audible tone. In this case, lift your

telephone handset and press ^[STOP]to begin a voice

conversation.

TEL Mode

In this mode your OKIFAX 740 will not automatically

answer incoming calls. This is convenient if you have a

normal telephone installed and wish to answer incoming

voice calls on the same line.

After a voice exchange, to commence a fax exchange press

[START] and hang up the telephone.

TAD Mode

If you answer a call and hear a remote fax machine (short

beeps at 3-second intervals), press ^[START]to begin fax

reception.

TAD stands for ‘Telephone Answering Device,’ and is

appropriate if you wish to receive both voice and fax calls

while the OKIFAX 740 is unattended.

For this application you will require a voice telephone 3. Press [*] until the required number of rings is displayed,

answering machine to be connected on the same line. The

answering machine may be connected via the TEL socket

on your OKIFAX 740 (if available in your country), or via

a two-way telephone adapter. In either case, connection is

similar to that for an external telephone, see under

‘Installation’.

then press ^[YES].

SILENCE=05SEC*/Y

Your OKIFAX 740 will switch to fax receive if no

incoming voice is heard for a set period of time.

TAD Ring Count (Function 51)

4. Press ^[*]to increment the silence (waiting) period from

5 to 30 seconds in 5-second intervals, then press ^[YES].

When using a telephone answering machine with your

OKIFAX 740, it is necessary to set the TAD Ring Count to

determine how quickly your fax machine answers an

incoming call.

When correctly set up, your OKIFAX can receive incoming

voice or fax messages completely unattended.

To set the TAD Ring Count:

1. Press ^{[FUNCTION] [5] [1]}.

SET TAD I/F? Y/N

2. Press ^[YES].

TAD RING=1 */Y

Polling Reception

Setting the ID Code (Function 22)

This feature enables your OKIFAX 740 to call other fax To set your OKIFAX 740 ID code:

machines and request a document from them. The remote

1. Press ^{[FUNCTION [2] [2]}.

machines must, of course, be set for polling transmission.

This application is useful if, for example, you wish to collect

reports or other documents from each of your branch offices.

SET ID CODE? Y/N

2. Press ^[YES].

Delayed polling reception allows this activity to be carried

out at night, taking advantage of off-peak telephone call

charges.

ID NO:■■■■

3. Enter a unique 4-digit code using digits from 0 to 9

There are two kinds of polling transmission:

and/or A to F. Use the numeric keypad for numeric

digits and the

[

]

and [#] keys for the letters A to F.

Free Polling Any fax machine with remote polling

facilities can call and request document

which has been prepared.

4. Press ^[YES]to confirm your entry.

ID Polling

The transmitting machine has a special ID

code as a security feature. Only a remote

machine with the same ID code can request

a prepared document.

Note: This feature works with most (but not all) fax

machines equipped with remote polling facilities.

Setting Polling Reception (Function 10)

To set your OKIFAX 740 for polling reception:

6. To enter a number manually, enter the number using

the numeric keypad. If you enter an incorrect digit use

the^[CLEAR]key to erase it.Whenthe number is correctly

displayed, press ^[YES]to confirm.

1. Ensure that you have set the correct ID code to match

the remote machine(s) — see Setting the ID Code.

To enter the number using the Quick Dial feature, press

[QUICK] followed by either a one-touch dial key or a two-

digit memory number.

2. Press ^{[FUNCTION] [1] [0]}.

POLL MODE? Y/N

NEXT FAX NO? Y/N

3. Press ^[YES].

7. To enter another fax number, press ^[YES], and repeat step

6 above.

POL RECEIVE? Y/N

4. Press ^[YES].

If you have finished entering fax numbers, press ^[NO].

POLL LATER? Y/N

PRESS START

5. Press ^[YES]if you wish to poll at a later time, or [NO] for

8. Press ^[START].

immediate polling.

Your OKIFAX 740 will print your polling list. If

immediate polling was requested, the activity will

begin. If delayed polling was requested, the fax machine

will return to standby.

DIAL

KEYPAD

Cancellation of Receive Polling (Function 62)

Printing a File in Memory (Function 60)

When polling reception has been programmed, a polling

file, containing the time and remote fax number, is set up

in memory to receive the incoming transmission.To cancel

receive polling, this file must be deleted.

Each document stored in memory is placed in a file and

allocated a file number. This applies to files stored for later

transmission as well as received files. However, when

documents stored for transmission are sent they are

automatically deleted.

1. Press ^{[FUNCTION] [6] [2]}.

If you have several documents stored in memory, you may

identify them without printing by referral to the printed

memory file list (function 34).

CLEAR POLL? Y/N

2. Press ^[YES].

To print a document stored in memory:

1. Press ^{[FUNCTION] [6] [0]}.

FILE NO:■

Y/N

3. Enter the file number to delete, and then press ^[YES].

4. Press ^[CLEAR].

FILE PRINT? Y/N

2. Press ^[YES].

FILE CLEARED!

FILE NO:_■ KEY/N

After a few seconds your OKIFAX 740 will return to

standby.

3. Enter the file number you wish to print and press ^[YES].

Deleting a File in Memory (Function 61)

Substitute Memory

Files stored in memory occupy reduce the amount of If a document is received when your OKIFAX 740 is out

available memory for other documents. It is a good idea to of paper or ink, or when there is a paper jam, the document

print them and then delete them as soon as convenient.

will still be received in memory. At this time the display

will read:

To delete a file:

MEMORY RECEIVING

1. Press ^{[FUNCTION [6] [1]}.

When you load more paper, replace the ink cartridge or

clear the paper jam, the document will print automatically.

CLEAR FILE? Y/N

2. Press ^[YES].

Voice Request

FILE NO:_■ KEY/N

If, during fax transmission or reception, you wish to attract

the remote operator to the telephone for a voice conversation

after the fax exchange has completed, press ^{[VOICE REQUEST]}.

3. Enter the file number to delete, then press ^[YES].

FILE NO: 01CLR/N

When fax transmission is complete, the remote fax machine

will emit an audible tone. If the remote operator picks up

the telephone, your fax machine will emit an audible tone.

When you hear this, pick up your telephone handset and

press ^[STOP]. When you hang up the telephone, the fax

machine will return to standby.

4. Check that the file number displayed is the file you

actually wish to delete. If it is, press ^[CLEAR]. If not,

press ^[NO].

When the machine returns to standby you will see that there

is a greater amount of memory available.

UsingYour OKIFAX 740 as a Copier

Your OKIFAX 740 may be used as a convenience local

copier. When making a single copy your original document

is printed as it is scanned. For multiple copies, the document

is first scanned into memory and then printed the required

number of times. Up to 99 copies can be made.

To make multiple copies, press ^[YES].

COPY 01 SETS Y

5. Enter the number of copies required, up to a maximum

of 99, using the numeric keypad.

To make a copy:

6. Press [YES].

1. Load the original document face down, top first, into

the document feeder.

7. Press ^[START].

2. Select the contrast and resolution required (seePrepare

Each page of your original document is scanned into

memory. When scanning is complete, printing

commences.

to Send).

3. Press ^[START].

When printing is complete, your OKIFAX 740 will

return to standby.

MULTI COPY? Y/N

4. To make a single copy, press ^[NO].

After copying your OKIFAX 740 will return to standby.

Printing Reports & Lists

User Setup List (Function 31)

Your OKIFAX 740 can print five reports and lists:

This report prints a list of all user parameters and their

current settings.

• Activity Report

• User Parameter List

• Telephone Number List

• Receive Polling List

• Memory File List

1. Press ^{[FUNCTION] [3] [1]}.

USER SETUP? Y/N

2. Press ^[YES].

Activity Report (Function 30)

Telephone Number List (Function 32)

This report lists information about each transaction. It

includes the remote fax number, date, time, duration and

result (OK or Error). The activity report is printed

automatically after every 35 transactions (if auto printing

is enabled). However, you can request this report to print at

any time.

This report prints a list of all remote fax numbers stored in

memory, including all one-touch, two-touch and group

numbers.

1. Press ^{[FUNCTION] [3] [2]}.

1. Press ^{[FUNCTION] [3] [0]}.

ACTIVITY RPT? Y/N

2. Press ^[YES].

FOR TEL LIST Y/N

2. Press ^[YES].

After printing, your OKIFAX 740 will return to standby.

Receive Polling List (Function 33)

Report Auto Printing (Function 48)

This report prints a list of all currently programmed receive Using this function you may instruct your OKIFAX 740 to

polling files.

automatically print useful reports at appropriate times.The

automatic reports available are:

1. Press [FUNCTION] [3] [3].

Activity Report

A log listing the most recent 35 transactions, including

remote fax number, date, time and result.

FOR POL LIST? Y/N

2. Press ^[YES].

TX Result

After printing, your OKIFAX 740 will return to standby.

A single line report giving confirmation of the last

transmission.This can be useful if you file an outgoing fax

document and wish to include with it confirmation of

transmission.

Memory File List (Function 34)

This report prints a list of all files currently stored in

memory.

RX Result

A single line report giving confirmation of the last fax

message received.

1. Press [FUNCTION] [3] [4].

MEMORY LIST? Y/N

Memory File List

A list of memory files printed each time a new file is added.

2. Press ^[YES].

Polling Reservation List

A confirmation entry printed each time a new polling file

is added.

After printing, your OKIFAX 740 will return to standby.

To set of cancel report auto printing for any of these reports: 5. To set or cancel auto printing of the Tx result report,

press ^[YES].

1. Press ^{[FUNCTION] [4] [8]}.

AUTO PRINT

2. Press ^[YES].

To move on to the next report, press ^[NO], then skip to

step 7.

Y/N?

AUTO SET:ON

*/Y

6. Press

[

]

to switch the current setting between ON an

ACTIVITY RPT? Y/N

OFF. When the setting is correct, press^[YES]to confirm.

3. To set or cancel auto printing of the activity report,

press ^[YES].

RX REPORT

Y/N

To move on to the next report, press ^[NO], then skip to 7. To set or cancel auto printing of the Rx result report,

step 5.

press ^[YES].

To move on to the next report, press ^[NO], then skip to

step 9.

AUTO SET:ON

*/Y

4. Press

[

]

to switch the current setting between ON an

OFF. When the setting is correct, press ^[YES]to confirm.

AUTO SET:ON

*/Y

8. Press

[

]

to switch the current setting between ON an

TX REPORT

Y/N

OFF. When the setting is correct, press^[YES]to confirm.

NEW FILE R.

Y/N

9. To set or cancel auto printing of the memory file list,

press ^[YES].

To move on to the next report, press ^[NO], then skip to

step 11.

AUTO SET:ON

*/Y

10. Press

[

]

to switch the current setting between ON an

OFF. When the setting is correct, press ^[YES]to confirm.

NEW POLL R.

Y/N

11. To set or cancel auto printing of the memory file list,

press ^[YES].

To reurn to standby, press ^[NO].

Programming Fax Numbers

5. Press ^[YES]to confirm your entry.

Programming Quick Dial Numbers (Function 20)

Note: To erase a telephone number, press ^[CLEAR]at step 4,

Your OKIFAX 740 can store up to 60 frequently use fax

telephone numbers, 10 for one-touch dialling via the one-

touch keys ^[A]to [J], and 50 via two-touch numeric codes10

to 59 on the numeric keypad (keys ^[0]to [9]).

and enter the new number if required.

Programming Fax Number Groups (Function 21)

1. Press ^{[FUNCTION] [2] [0]}.

PROG. QUICK? Y/N

2. Press ^[YES].

You can allocate frequently used numbers to groups. Using

this feature your OKIFAX 740 can transmit a document to

all destinations in a group in sequence, from just one

initiating action.

You can enter up to 5 groups, each having up to 30 fax

numbers. Fax numbers may appear in more than one group

if you wish.

QUICK NO. :KPAD

3. To program a one-touch key, press the appropriate key

[A] to [J] (using the [SHIFT] key first for [F] to [J]).

Note: If you reprogram a Quick Dial number it will be

removed from any groups to which it belonged.

To program a two-touch code, enter the two digit code

from 10 to 59 on the numeric keypad.

1. Press ^{[FUNCTION] [2] [1]}.

4. Press ^[YES]and enter the telephone number to be stored.

If you enter an incorrect digit, press ^[CLEAR]to erase it.

GROUP DIAL? Y/N

2. Press [YES].

6. To enter this number into the group, press ^[YES].

To choose a different number, press ^[NO].

GROUP:■

A-E

To remove this number from the group, press ^[CLEAR].

3. Press a one-touch key from ^[A]to [E].

GROUP#:A Y/N/C

4. To begin entering numbers in this group, press [YES].

To select a different group, press ^[NO].

To clear all numbers from this group, press ^[CLEAR].

(A):QUICK:■■KPAD

5. Enter a Quick Dial code by pressing the appropriate

one-touch key ^[A]to [J], or a two-digit code from 10 to

59 via the numeric keypad.

(A):QUICK:10Y/N/C

Restricted Access

Setting a Password (Function 23)

Your OKIFAX 740 has a special security feature which 1. Press [FUNCTION] [2] [3].

you can utilise to prevent unauthorised use. Using this

feature, you can allocate a password which must be entered

before anyone can dial out.

SET PASSWORD?Y/N

2. Press ^[YES].

To apply password protection, two steps are required:

PASSWORD:■■■■

1. Turn on RestrictedAccess Mode in the User Parameters

list;

3. Enter a 4-digit password from 0001 to 9999 via the

numeric keypad.

2. Set a 4-digit password from 0001 to 9999.

To set a password, follow the procedure below. To turn on

Restricted Access Mode see User Parameters.

User Setup (Function 47)

Many of the adjustments on your OKIFAX 740 can be set Redial Count

up to default to the settings you prefer. This means that

these settings will be automatically adopted by your

OKIFAX 740 each time you switch it on.

Sets the number of attempts your

OKIFAX 740 will make to place a call

if the remote number does not answer

or is busy. (Certain countries only.)

Ring Resp

Sets the number of rings after which

your OKIFAX 740 answers an

incoming call in FAX or TEL/FAX

modes.

This gives you several advantages:

• It saves you time in day-to-day operation;

• The machine is easier to use;

Line Select

Sets the method of dialling to pulse or

tone dialling to suit your telephone

exchange. (Certain countries only.)

• Your OKIFAX 740 can be personalised to suit your

needs.

The user parameters which may be set are as follows:

RestrictedAccess Turns on or off restricted access mode.

When on, this mode requires a

password before anyone may use the

machine to dial out.

Contrast

Adjusts the scanned image for light,

normal or dark documents.

Resolution

Receive Mode

Adjusts the fineness of detail to normal

or fine.

Closed Network

Sets closed network mode on or off.

When on, this mode rejects incoming

fax calls from machines which do not

have the same ID code as your

OKIFAX 740. This mode may reject

unsolicited fax mail.

Sets the normal receive mode to TEL,

FAX, TEL/FAX or TAD.

ECM

Turns ECM mode (error correction) on Contrast

or off. ECM mode is helpful in

overcoming noisy telephone line

conditions, but does require the remote

machine to support the same

communication standard.

CONTRAST?

Y/N

1. To adjust contrast, press ^[YES].

To move on to the next parameter, press ^[NO].

The user parameters are accessed in sequence. If you only

need to adjust one parameter, enter the user parameter setup

as described below and answer ^[NO]to each prompt until

you reach the required setting.

BRIGHT:NORMAL */Y

2. Press ^[*]until the required setting is displayed, then

press ^[YES].

To exit from the user parameters list without moving

through all the rest, press ^[FUNCTION]again.

3. To return to standby, press ^[FUNCTION].

To enter the User Parameter setup:

1. Press ^{[FUNCTION] [4] [7]}.

PARAMETER? Y/N

2. Press ^[YES]to move to the first parameter.

Resolution

RESOLUTION? Y/N

Receive Mode

RECEIVE MODE?Y/N

1. To adjust resolution, press ^[YES].

1. To set receive mode, press [YES].

To move on to the next parameter, press ^[NO].

RES:STANDARD */Y

RECEIVE:FAX */N

2. Press ^[*]until the required setting is displayed, then 2. Press ^[*]until the required setting is displayed, then

press ^[YES].

3. To return to standby, press ^[FUNCTION].

Redial Count

REDIAL COUNT Y/N

Ring Resp

SET RING RSP?Y/N

1. To adjust the redial count, press ^[YES].

To move on to the next parameter, press ^[NO].

1. To set the number of rings in FAX mode, press ^[YES].

To move on to the next parameter, press ^[NO].

REDIAL:■ KPAD/Y

COUNTER=1 KPAD/Y

2. Enter the required number of call attempts, from 1 to 2. Enter the number of rings required, from 1 to 9, then

5, then press ^[YES].

press ^[YES].

3. To return to standby, press ^[FUNCTION].

Line Select

LINE SELECT? Y/N

RestrictedAccess

LIMIT TX?

Y/N

1. To select either pulse or tone dialling, press ^[YES].

To move on to the next parameter, press ^[NO].

1. Press ^[YES]to turn on restricted access.

To move on to the next parameter, press ^[NO].

DP-* MF-# */#/Y

TX:ON-* TX:OFF-# Y

2. Press ^[*]forDial Pulse or [#] for Touch Tone, then press 2. Press

]

for ON or [#] for OFF, then press [YES].

[YES].

Note: ON requires a password before anyone may transmit

3. To return to standby, press ^[FUNCTION].

a document.

3. To return to standby, press ^[FUNCTION].

Closed Network

Error Correcting Mode (ECM)

ECM TRX? Y/N

LIMIT RX?

Y/N

1. Press ^[YES]to set closed network access.

To move on to the next parameter, press ^[NO].

1. Press ^[YES]to set ECM.

To return to standby, press ^[NO].

RX: ON-* OFF-#

ECM: ON-* OFF-#

2. Press ^[*]to turn closed network ON, or [#] to turn it 2. Press ^[*]to turn ECM ON, or [#] to turn it OFF, then

OFF, then press ^[YES]. press ^[YES].

Note: ON requires that the remote transmitting OKIFAX 4. Press ^[YES]to confirm your choice and return to standby.

740 must have the same ID code set as your machine.

(Other types of remote fax machine may not support 3. To return to standby, press ^[FUNCTION].

this function.)

PC Interface On/Off

Your OKIFAX 740 is equipped with a serial interface for Note: When an incoming or outgoing fax message is in

connection to a serial ‘COM’ port on a PC.

progress via the PC Interface, all buttons except[STOP]

are disabled. To halt the progress of a fax transaction

in this mode, press ^[STOP]on the fax machine, or select

the STOP function within your PC fax program.

This facility enables a PC running a fax program, such as

WinFax Pro or LaserFax, to send and receive fax messages

without the need for intermediate printing.

In order to use this facility you must first set the PC Interface

function to ON. If you wish to discontinue using this

facility, you must set the PC Interface function to OFF.

PC I/F MODE? Y/N

1. To turn this mode ON or OFF, press ^[YES].

IF: ON=* OFF-#

The current setting, ON or OFF, will flash.

2. Press

[

]

to turn this facility ON, or [#] to turn it OFF.

3. Press [YES] to confirm your choice and return the

machine to standby.

Routine Maintenance

Cleaning External Surfaces

Your OKIFAX 740 is designed to give reliable and trouble- If you wish to clean the outside of your fax machine, follow

free operation for many years. However, occasional care the precautions below:

and attention to the items covered in this section will help

to ensure optimum performance.

1. Switch off power to your OKIFAX 740 and remove

the ac power plug from the wall or floor socket.

Care of Recording Paper

2. Use a clean, damp (but not soaking wet) cloth to gently

wipe clean the external surfaces. Avoid the use of

proprietary cleaners and polishes. Especially avoid

contact with solvents, which may discolour or damage

the casing.

Your OKIFAX 740 is designed to print on ordinary plain

paper. Paper designed for use in inkjet or laser printers or

copiers should be satisfactory in most applications.

1. Store paper sealed in its wrapper until required for use,

and store flat in a clean, dry environment. Damp paper 3. Ensure that no liquids enter the inside of the machine

causes poor print quality and may result in paper jams

and misfeeds.

at any time. Should this happen by accident, do not

apply power, but call for service.

2. Avoid overloading the automatic sheet feeder. It is 4. Ensure that all surfaces are completely dry before

designed to hold 150 sheets maximum.

restoring ac power to the machine.

3. Ensure that the paper guide is set to the correct width

(Letter or A4) for the size of paper in use.

Ink NozzleTest (Function 52)

Cleaning or Changing the Ink Cartridge (Function 53)

This function prints a test pattern to check print quality.

1. Press ^{[FUNCTION] [5] [2]}.

If you notice that print quality becomes poor, showing light

or dark bands across the width of the page, you may be

able to effect an immediate improvement by careful cleaning

of the ink cartridge. Follow the procedure below:

NOZZLE TEST? Y/N

1. Press ^{[FUNCTION] [5] [3]}.

2. Press ^[YES].

CHANGE INK? Y/N

INK NOZZLE TEST

2. Press ^[YES].

A test pattern will print, then your OKIFAX 740 will return

to standby.

COVER OPEN & CHG

If print quality is poor, clean or change the ink cartridge or 3. Press the cover release tab and raise the top cover to its

clean the ink carrier contacts. fully open position.

4. Gently push the top of the ink cartridge towards the 6. To clean the cartridge, use a lightly damped, clean,

rear of the machine until its snaps free.

lint-free cloth to gently wipe clean the copper areas,

including the contacts (1) and the ink nozzles (2) on

the under side. To remove any dried ink from the

nozzles, hold the damp cloth against this area for about

three seconds.

➊

➋

5. Holding the cartridge by its top, lift it free of the carrier. 7. Still holding the cartridge by its top, ensure it is the

Avoid touching the copper areas with your fingers.

correct way round for re-loading (copper contacts

towards the front of the machine) and lower it back

into the carrier.

8. Place your thumb on the loading tab and your finger

behind the top of the cartridge, then gently squeeze the

tab and cartridge together until the ink cartridge snaps

into place.

NEW INK?

Y/N

10. Press ^[YES]or [NO] as appropriate.

11. Run a nozzle test to check the print quality.

9. Close the top cover, pressing down firmly to lock it

down.

Cleaning the Ink Carrier Contacts

Cleaning the Document Feeder

The ink carrier contacts are located inside the ink cartridge The feed rollers in the document feeder may become smooth

carrier. To clean them it will be necessary to again remove over time, due to paper dust residue. Cleaning with a damp

the ink cartridge.

cloth will bring back the proper friction for reliable

document feeding.

1. Remove the ink cartridge (see pages 49-50).

1. Switch off your OKIFAX 740 and disconnect from ac

power.

2. Use a clean dry cloth to reach into the ink carrier and

wipe the contacts clean.

2. Press the cover release tab and raise the top cover to its

fully open position.

3. Re-install the ink cartridge (see pages 50-51).

4. Run a nozzle test (function 52) to re-check the print 3. Wipe the upper and lower feed rollers clean with a clean

quality.

damp cloth.

If print quality is still poor, replace the ink cartridge. If

there is still no improvement, contact your dealer for

service.

➊

➋

4. Lower the top cover and press down firmly to lock it

closed.

5. Reconnect ac power and switch on.

Clearing a Document Jam

Clearing a Recording Paper Jam

1. Press the cover release tab and raise the top cover to its 1. Press the cover release tab and raise the top cover to its

fully open position. fully open position.

2. Gently pull out the document towards the front of the 2. Pull forward the blue paper release lever (1) to release

machine.

the paper.

➊

3. Lower the top cover and press down firmly to lock it

closed.

3. Carefully withdraw the jammed sheet.

4. Return the blue paper release lever (1) to its original

position.

5. Lower the top cover and press down firmly to lock it

closed.

Using the PC Interface

Connecting the PC

Your OKIFAX 740 is equipped with a serial interface (1) LaserFax is normally supplied with a suitable RS-232 data

for connection to a serial ‘COM’ port on a PC.

cable, other programs may not. If you need to purchase a

cable, contact your dealer or usual PC accessory supplier.

The PC interface port on your OKIFAX 740 is presented

as a 9-way D-type socket. Pin assignments are as follows:

Signal

Note

Data Carrier Detect (DCD)

Receive Data (RD)

Transmit Data (TD)

Data Terminal Ready (DTR)

Signal Ground (SG)

Data Set Ready (DSR)

Request To Send (RTS)

Clear To Send (CTS)

Ring Indicator

➊

This facility enables a PC running a fax program, such as

WinFax Pro or LaserFax, to send and receive fax messages

without the need for intermediate printing.

In addition to an IBM-compatible PC, you will need a

suitable PC fax application program, such as WinFax Pro

or LaserFax, and an RS-232 serial data cable to connect

the PC interface to a serial ‘COM’ port on the PC.

Notes: 1 Pins 1, 4 & 6 are connected together inside

the fax machine.

2 Data on pin 2 in received from the telephone

line and sent to the host PC.

3 Data on pin 3 is sent from the host PC to the

telephone line.

4 No connnection.

PC Software Settings

Sending a Fax

Your PC fax program will normally provide several When the PC interface function has been turned on, your

communication settings which need to be adjusted to suit OKIFAX 740 will operate as an external fax modem.

the external fax modem, in this case your OKIFAX 740.

Appropriate settings are as follows:

Modem type: Generic Class 1 (software flow

control).

Modem initialisation: Leave at default setting.

Pulse/Tone dialling: Set to suit your local telephone

Outgoing fax documents may be prepared using a variety

of text editors and other programs, or with the editor buit

into your PC fax program. The operation manual supplied

with your PC fax program will guide you through the

normal operations of sending and receiving fax messages.

Receiving a Fax

network (the same setting as used

in your OKIFAX 740).

To receive messages automatically when your PC fax

program is running, set the number of rings in the program

to a value from 1 to 9, as required. If this setting is set to 0,

your OKIFAX 740 will not receive messages automatically.

When set to a value greater than 9, your OKIFAX 740 will

receive incoming fax messages without using the host PC.

Detect dial/busy tones: On.

Use ECM for Tx/Rx: Usually on.

Max. baud rate:

Min. baud rate:

9600 bit/s.

2400 bit/s.

Note: When an incoming or outgoing fax message is in

progress via the PC Interface, all buttons except^[STOP]

are disabled. To halt the progress of a fax transaction

in thos mode, press ^[STOP]on the fax machine, or

select the STOP function within your PC fax

program.

PC Interface Operation

In order to use this facility you must first set the PC Interface

function to ON. If you wish to discontinue using this

facility, you must set the PC Interface function to OFF

(see User Parameters).

Installing Additional Memory

This kit contains an additional 1MByte extra memory in 4. Pull out the paper catch tray to reveal the small silver

the form of two memory chips, which may be fitted to

your OKIFAX 740 in a matter of minutes.

coloured panel (1) on the bottom of the machine.

Note: These memory chips are extremely sensitive to static

electricity. Care must be exercised in handling them.

Also take care not to bend or damage the pins on

these devices. If in any doubt, consult your dealer.

To install the option memory, proceed as follows:

➊

1. Switch off the ac power switch on your fax machine. 5. Insert a small screwdriver into the slot on the cover

and gently push the cover upwards, and then towards

2. Remove any documents from the document feeder, and

remove all paper from the automatic paper feeder.

you and away from the machine.

6. Grasp the cover with your fingers and pull it down and

clear of the machine.

3. Turn the machine onto its left side.

7. Carefully examine the two locations for the new chips, 12. Press the chip into the socket on the main board, taking

outlined in white on the main board.

great care not to bend the pins.

13. Repeat steps 9 to 12 for the other chip.

14. Refit the metal cover so that it snaps back into its

original position.

15. Restore your OKIFAX 740 back to its original operating

position and reload the recording paper.

8. Note the position of the curved edges. These are at the

bottom of the white outline markings as you view them.

It is essential that the half-circles at one end of each

chip match this position when installed, i.e. are at the

bottom with the machine in this position.

16. Switch ac power on and wait a few seconds for the

machine to initialise. Observe that the normal READY

message appears in the display.

17. Carry out a memory test as follows:

9. Withdraw one of the chips from its packaging. Take

care not to touch the pins with your fingers.

•

Press ^{[FUNCTION] [5] [4]}.

10. Orient the chip with the half-circle towards the bottom

and the pins facing away from you, i.e. towards the

machine.

MEMORY TEST? Y/N

Press ^[YES].

11. Carefully match up each pin with its corresponding

socket on the main board. Take care to match the

position of each pin carefully, so that there is no overlap

at either end or at either side.

BASIC MEMORY TEST

The word TEST will flash on and off for a few seconds

while the test is performed.

BASIC MEMORY OK

Press ^[STOP].

•

OPT MEMORY TEST

The word TEST will flash on and off for a few seconds

while the test is performed.

OPTION MEMORY OK

•

Press ^[STOP]to return your OKIFAX 740 to standby.

Error Messages

Message

Cause

Action

TOP COVER OPEN

Top cover not closed properly.

Close the top cover and press down

to lock it closed.

NO PAPER

Recording paper has run out.

Recording paper misfeed or jam.

Document misfeed or jam.

Communication error.

Replenish.

REMOVE JAM & STP

CLEAR ORIGINAL

PRESS STOP

Clear jam.

Clear document jam.

Press ^[STOP].

INK LOW

Ink cartridge down to 10% or less.

Ensure you have new ink cartridge

available. Normal operation may be

continued.

CHANGE INK

Ink cartridge empty.

Replace ink cartridge.

Message

Cause

Action

MEMORY OVERFLOW

Internal memory is full.

No further memory operations are

possible until some memory is

freed. Delete some files. If this

problem occurs frequently, contact

your dealer for a memory upgrade.

NOT PROGRAMMED

You are attempting to use a [QUICK]

number which contains no fax number.

Program the required fax number

into this memory location, or select

another memory number which has

been programmed.

INCORRECT PSWD

SET PASSWORD

You have entered an incorrect password.

The current password is 0000.

Enter the correct password (see

RestrictedAccess).

Valid passwords are 0001 to 9999

(see Restricted Access).

MEMORY FILE FULL

The current memory file is full.

Use immediate transmission until

more memory becomes available. If

this problem occurs frequently,

contact your dealer for a memory

upgrade.

Message

Cause

Action

NOT REGISTERED

You pressed ^[REDIAL]but no number has

been stored.

Use manual dialling.

REMOVE PAPER

The last sheet of recording paper has

not ejected.

Clear recording paper jam.

CHECK PAPER FEED

Recording paper misfeed.

Check condition of recording paper

stack. Try fanning the stack in case

sheets are sticking together. If paper

is damp, replace it. If the problem

persists, call your dealer for service.

Function Summary

Function Description

Polling transmission & reception

Memory transmission

Date and time adjustment

Speaker volume adjustment

Buzzer on/off

Print quality selection

Recording paper size

Reduction ratio

Document page count

User parameter set-up

Report auto-printing set-up

Quick Dial entry and edit

Group Dial entry and edit

ID Code entry and edit

Password entry and edit

Personal ID entry and edit

Sender ID entry and edit

TSI/CSI entry and edit

Total transactions check

TAD interface set-up

Ink nozzle test

Ink cartridge change

Memory test

Activity report printing

User setup list printing

Telephone number list printing

Receive polling list printing

Memory file list printing

Print memory file

Delete memory file

Delete receive polling file

Specification

Applicable telephone line:

Public switched telephone network (PSTN)

or private branch exchange (PBX)

Communication system:

Document:

Direct coupled

Width:

220mm max.

Length:

Thickness:

Weight:

104mm – 750mm

0.05mm – 0.15mm

52 g/m² – 120 g/m²

Effective scanning width:

Effective recording width:

Resolution (lines / mm):

216mm

203mm

Horizontal:

Vertical:

8 lines/mm

3.85 lines/mm (standard)

7.7 lines/mm (fine)

Transmission speed (ITU #1):

Reception speed (ITU #1):

17 sec. ± 1 sec. (MR) ITU-T No. 1 chart

24 sec. ± 2 sec. (memory)

46 sec. ± 4 sec. (immediate)

Coding scheme:

Modem speed:

MH, MR

9600 / 7200 / 4800 / 2400 bit/s.

Recording method:

Scanning method:

PC interface:

Ink jet printing

CIS

9-pin D-type socket

Signals conform to CCITT V.28

Class 1 fax interface (PC software not supplied).

Power consumption:

Standby:

Transmit:

Receive:

Copy:

12W

20W

23W

28W

Document feeding:

Recording paper feeding:

Dimensions:

20 sheets max. (face down)

150 sheets max. (automatic)

Width:

Length:

Height:

363 ± 5mm

285 ± 5mm (358 ± 5mm)

173 ± 5mm (255 ± 5mm)

Weight:

ECM:

7 Kg

Standard

32 grey scales

Halftone:

Memory:

0.5Mbyte (standard); 1Mbyte (upgrade option)

Statutory User Information (UK only)

The OKIFAX 740 is approved for connection to Any other usage will invalidate the approval of the apparatus

telecommunications systems specified in the instructions if as a result it ceases to conform to the standards against

for use subject to the conditions set out in them. The BABT which the approval was granted.

approval number for the OKIFAX 740 is:

Interconnection circuits should be such that this equipment

continues to comply with the requirements of 4.2 of EN

41003 for TNV circuits and 2.3 of EN60950 for SELV

The OKIFAX 740 has a REN (ringer equivalence number) circuits after making connections between circuits.

value of 1. The REN is a customer guide indicating the

Interconnection points ‘Line/TEL1/TEL2’ are for

maximum number of apparatus that should be

simultaneously connected to the line. The total REN values connection to TNV circuits, and the ‘Power Inlet Socket’

of each of the items of apparatus must not exceed a REN is for connection to a 220-240VAC, 50/60Hz supply.

value of 4. This value includes a telephone which, unless

otherwise stated, has a REN value of 1.

The apparatus has been approved for connection to the

public switched telephone network provided by British

This apparatus has been approved for the use of the Telecommunications Plc, Kingston Communications Plc,

following facilities:

or Mercury Communications Ltd.

•

manual call initiation

operation in the absence of proceed indication

auto answer

modem

series connection

simple telephone

The OKIFAX 740 may be connected to any direct PSTN

exchange line except as an extension to a payphone. The

exchange line must provide facilities for either loop-

disconnect or multi-frequency (MF) dialling.

In order to prevent the misdirection of calls and network

interference, please ensure that all manually programmed

telephone numbers are correctly entered.

Series Connection

NOTE 1

This apparatus is also approved for use as an extension

instrument to compatible PBXs. The supplier of the

apparatus should be consulted for an up-to-date list of PBXs

with which this apparatus is compatible.

The OKIFAX 740 causes a voltage drop of 1.35V when

passing a PSTN current up to and including 40mA dc. Do

not connect the OKIFAX 740 with apparatus which, with

associated wiring causes the aggregate of the voltage drops

to exceed a value of 2V at a PSTN line current of 40mA dc.

The handset can be used to make “999” calls to the

Emergency Services.

The 2V level indicates the maximum impairment that may

be introduced between the terminal apparatus and the

NetworkTerminal Point (NTP) of a Relevant Branch system

(RBS) containing the apparatus.

The second telephone or answering machine must be

connected to the TEL 2 jack by means of the two-way

adaptor provided.

Only one OKIFAX 740 should be connected between any

series connected apparatus and the PSTN.

The apparatus is suitable for connection to PBXs which

return Secondary Proceed Indication. In these situations,

please insert pauses between the initial access digit and the

number to be dialled to the PSTN.

Difficulties may occasionally be experienced when making

calls from other apparatus connected to the PSTN via the

series apparatus. Such difficulties may include:

(i) Difficulty in making calls

(ii) Problems in telephone conversation being

experienced by both parties to the call

(iii)Such that any apparatus which forms part of the RBS compatible. Failure of the apparatus to work under these

or is connected via it, is so connected that no signals of circumstances may not be the responsibility of the network

any kind may be conveyed between that apparatus and operator.

a PSTN circuit or vice-versa, except by means of other

apparatus that does not materially affect the electrical If such difficulties are experienced, please consult your

conditions presented to one another by that apparatus OKIFAX supplier.

and the PSTN.

NOTE 2

Further information is contained in the proposed British

Standard for RBS to PSTN lines.

A Relevant Branch system (RBS) is a telecommunication

system other than a public telecommunication system that

is:-

TEL/FAX Change Over

When the OKIFAX 740 is in changeover mode, care must (i) Run under a license granted or having effect under

be taken to ensure that you only connect the apparatus to

telephone lines not listed in the telephone directories issued

by the Public Telephone Network Operators.

section 7 of the Telecommunications Act 1984.

(ii) Connected to one or more PSTN lines.

The telephone number of this apparatus should not be issued

to other parties without instructions concerning the correct

method of making calls to this apparatus.

While operation may be possible initially, changes to or

modernisation of the network taking place in the normal

course of events may result in the apparatus being connected

to a network service with which it was not designed to be

Line Socket Installation (UK only)

To request the installation of a socket for the connection of

your OKIFAX 350 to the telephone network, you should

send a postcard containing the following information to

your local BT Sales Office:

1) The model no. of your fax machine:

OKIFAX 740

2) The approval no. of your fax machine:

3) The number of extension sockets you require.

4) Your name, address and telephone number.

The card should be signed and dated.

Note: If your wiring does not belong to British Telecom,

then it is not necessary to apply to BT for socket

installation.

Index

Buzzer

Fax Numbers

Line Select

On/Off setting................................ 24

dialling .................................... 28, 30

groups ............................................ 46

printing .......................................... 42

programming ................................. 46

Fax numbers

select (tone/pulse dialling) ........... 53

Cleaning

Memory

external surfaces............................ 56

ink carrier contacts........................ 60

ink cartridge .................................. 57

installing ........................................ 64

testing ............................................ 65

Memory Files

dialling ........................................... 29

Function Summary............................. 70

Contrast

setting ............................................ 27

setting the default .......................... 50 ID Code

Control Panel ..................................... 17

CSI/TSI

deleting .......................................... 40

printing .......................................... 39

receiving ........................................ 40

transmitting ................................... 33

Memory Reception ............................ 39

setting ............................................ 37

Ink

setting ............................................ 23

carrier contacts .............................. 60 Memory Transmission ....................... 33

cartridge ........................................... 9

CHANGE INK message ............... 67

cleaning or changing ..................... 57

Document

Packing

conservation .................................. 25

checking contents............................ 9

condition ........................................ 27

Documents

INK LOW message ....................... 67

removing transport materials........ 10

installing ........................................ 14

Paper

No. of pages .................................. 15

nozzle test ...................................... 57

out of.............................................. 40

care of ............................................ 56

catch tray ....................................... 10

CHECK PAPER FEED message .. 69

choosing......................................... 15

feed roller ...................................... 10

feeder ............................................. 10 Personal ID......................................... 21

installing ........................................ 15 Polling

using .............................................. 62

report auto ..................................... 43

reports & lists ................................ 42

Rx result ........................................ 43

telephone number list.................... 42

Tx result......................................... 43

user parameter list ......................... 42

jam clearing................................... 61

loading ........................................... 15

NO PAPER message ..................... 67

No. of sheets.................................. 72

release lever................................... 61

REMOVE PAPER message .......... 69

size ................................................. 25

sizes ............................................... 15

cancelling ............................... 31, 39

free ................................................. 31

ID (secure)..................................... 31

printing receive list ....................... 43

reception ........................................ 37

setting clock .................................. 23

setting up ................................ 31, 38

transmission................................... 31

Receive Mode

description ..................................... 35

setting the default .......................... 51

Redial Count

description ..................................... 30

setting ............................................ 52

Reserved Transmission ...................... 34

Resolution

appropriate settings ....................... 27

setting ............................................ 27

setting the default .......................... 51

specifications................................. 71

Ring Count

suitable types................................. 15 Power

support ............................................. 9

transit ............................................. 10

unsuitable types............................. 15

width lever ..................................... 16

cable................................................. 9

connecting to ................................. 11

consumption .................................. 72

On/Off switch ......................... 11, 21

plug ................................................ 11

safety ........................................ 3, 56

Password

INCORRECT message ................. 68

restricted access ..................... 48, 53 Print Quality

SET PASSWORD message ........... 68

setting ............................................ 48

PC Interface

ink nozzle test ............................... 57

setting ............................................ 25

Printing

setting ............................................ 52

connecting ..................................... 62

On/Off setting................................ 55

operation ........................................ 63

PC software ................................... 63

receiving a fax ............................... 63

sending a fax ................................. 63

activity report ......................... 42, 43

memory file list ............................. 43

memory files.................................. 39

polling reservation list .................. 43

receive polling list......................... 43

reduction ........................................ 26

Safety .................................................... 3 TAD Ring Count ................................ 36

Sender ID ........................................... 22 Telephone

setting ............................................ 21

Settings

adapter ............................................. 9

answering machine ....................... 35

connecting to line .......................... 11

dialling with keypad ..................... 28

fax after voice................................ 28

frequently called numbers ............ 29

instrument...................................... 12

internal exchange .......................... 28

line cable ......................................... 9

number groups............................... 46

number redial ................................ 30

off-peak charges ............................ 37

on-hook dialling ............................ 30

parallel connection ........................ 13

printing number list ...................... 42

programming numbers .................. 46

serial connection ........................... 12

TEL mode...................................... 35

voice request.................................. 40

your fax number ............................ 23

Transmitting

default ............................................ 49

initial.............................................. 21

printing .......................................... 42

PS software .................................... 63

reduction ........................................ 26

Speaker

volume adjustment ........................ 24

delayed (unattended)..................... 32

to a group....................................... 46

Oki Systems Companies

Oki Systems (UK) Limited

550 Dundee Road

Slough Trading Estate

SLOUGH

SL1 4LE

Tel: +44 (0) 1753 819819

Fax: +44 (0) 1753 819899

Oki Systems (Ireland) Limited

The Square Industrial Complex

Tallaght

Dublin 24

Tel: +353 (0)1 459 8666

Fax: +353 (0)1 459 8840

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