Ricoh Aficio Ld122 User Manual

Operating Instructions

General Settings Guide

Getting Started

Combined Function Operations

Document Server

User Tools (System Settings)

Troubleshooting

Remarks

Entering Text

Security

Specifications

For safe and correct use of this machine, please be sure to read the Safety Information in this

manual before you use it.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For

particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 "Operating Instructions for Printer/Scanner"

• CD-ROM 2 "Scanner Driver & Document Management Utilities"

❖ General Settings Guide (this manual)

Provides an overview of the machine and describes System Settings (paper

trays, Key Operator Tools, etc.), Document Server functions, and trouble-

shooting.

Refer to this manual for Address Book procedures such as registering fax

numbers, e-mail addresses, and user codes.

❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a net-

work environment.

❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier

function.

❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's fac-

simile function.

❖ Facsimile Reference <Advanced Features>

Describes advanced functions and settings for key operators.

❖ Printer Reference 1

Describes system settings and operations for the machine's printer function.

❖ Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's print-

er function.

❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scan-

ner function.

❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner

Driver & Document Management Utilities".

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTop-

Binder V2 Lite in detail. This guide can be displayed from the [Setup] dis-

play when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)

Describes operations of DeskTopBinder V2 Lite and provides an overview

of its functions. This guide is added to the [Start] menu when DeskTop-

Binder V2 Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with

DeskTopBinder V2 Lite. This guide is added to the [Start] menu when

DeskTopBinder V2 Lite is installed.

❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner

Driver & Document Management Utilities".

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, settings, and the operating environment for Scan-

Router V2 Lite in detail. This guide can be displayed from the [Setup] dis-

play when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)

Describes delivery server management and operations, and provides an

overview of ScanRouter V2 Lite functions. This guide is added to the [Start]

menu when ScanRouter V2 Lite is installed.

❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on

our Web site.)

What You Can Do with This Machine

The following introduces the functions of this machine, and the relevant manu-

als containing detailed information about them.

Products marked with * are optional. For details about optional products, see

p.154 “Options”, or contact your local dealer.

Copier, Facsimile, Printer, and

Scanner Functions

Utilizing Stored Documents

GCKONN2J

• You can store file from originals

scanned by this machine, or file

sent from other computers, into

the machine's hard disk. You can

print and fax stored documents as

required. You can also change

print settings and print multiple

documents (Document Server).

See p.33 “Using the Document

Server”.

GCKONN1J

This machine provides copier, fac-

simile*, printer*, and scanner* func-

tions.

• You can make copies of originals.

With a finisher*, you can sort and

staple copies. See Copy Reference.

• You can send originals by fax and

receive faxes from other parties.

See Facsimile Reference <Basic Fea-

tures> , and Facsimile Reference

<Advanced Features>.

• With DeskTopBinder V2 Profes-

sional*/Lite, you can search,

check, print, and delete stored doc-

uments using your computer. You

can also retrieve stored documents

scanned in scanner mode. With

File Format Converter*, you can

even download documents stored

in copy and printer functions to

your computer. See Network Guide.

• You can print documents created

using applications. See Printer Ref-

erence 1, Printer Reference 2.

• You can scan originals and send

the scan file to a computer. See

Scanner Reference.

iii

Paperless Fax Transmission

and Reception

Fax Transmission and

Reception Through the

Internet

Reception

GCKONN9J

GCKONN3J

You can send fax documents through

e-mail by specifying the recipient's e-

mail address (Internet Fax Transmis-

sion).

• You can store received fax messag-

es on the machine's hard disk, in-

stead of printing them onto paper.

You can use DeskTopBinder V2

Professional*/Lite or a Web

browser to check, print, delete, re-

trieve, or download documents us-

ing your computer (Storing

received documents). See Facsimile

Reference <Advanced Features>.

You can receive sent documents via

Internet Fax, or from computers (In-

ternet Fax Reception). See Facsimile

Reference <Basic Features>

Transmission

GCKONN4J

• You can send documents created

using applications to another par-

ty's fax machine directly, without

performing a print job (LAN-Fax).

See Facsimile Reference <Advanced

Features>.

Using the Scanner in a

Network Environment

Administrating the

Machine/ProtectingDocuments

(Security Functions)

GCKONN5J

GCKONN6J

• You can send scanned documents

to other network computers using

e-mail (Sending stored scan file by

e-mail). See Scanner Reference.

The security functions protect docu-

ments from being copied without

permission or unauthorized access

via the network. See p.143 “Security”.

• With ScanRouter V2 Profession-

al*/Lite, you can save scanned

documents in specified destina-

tions on network computers (File

storage). See Scanner Reference.

❖ Security Functions

• Protecting stored documents

(setting passwords)

• You can send scanned documents

to other network folders (Scan to

Folder). See Scanner Reference

• Protecting file remaining in

memory

• Protecting against unauthor-

ized access via phone line

• Authenticating administrator

(setting the key operator code).

See p.58 “Key Operator Code”.

❖ Extended Security Function

By setting a password, documents

are protected against unauthor-

ized access. See p.58 “Extended Se-

curity”.

Monitoring the Machine Via

Computer

GCKONN7J

You can monitor machine status and

change settings using a computer.

• Using SmartNetMonitor for Ad-

min, SmartNetMonitor for Client,

or a Web browser, you can use a

computer to view the machine's

status, such as to check on paper

quantities, or misfeeds, etc. See

Network Guide.

• You can also use a Web browser to

make network settings. See Net-

work Guide.

• You can also use a Web browser to

user codes, fax numbers, e-mail

addresses, and folders in the Ad-

dress Book. See the Web browser's

Help.

TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

What You Can Do with This Machine..................................................................iii

Copier, Facsimile, Printer, and Scanner Functions................................................... iii

Utilizing Stored Documents....................................................................................... iii

Paperless Fax Transmission and Reception............................................................. iv

Fax Transmission and Reception Through the Internet............................................ iv

Using the Scanner in a Network Environment ...........................................................v

Administrating the Machine/Protecting Documents (Security Functions) ..................v

Monitoring the Machine Via Computer...................................................................... vi

Copyrights and Trademarks .................................................................................1

Trademarks................................................................................................................1

Information about Installed Software..........................................................................2

How to Read This Manual .....................................................................................7

Safety Information .................................................................................................8

Safety During Operation.............................................................................................8

Positions of Labels and Hallmarks forRWARNING and RCAUTION.............10

ENERGY STAR Program .....................................................................................11

Machine Types .....................................................................................................13

1. Getting Started

Guide to Components .........................................................................................15

External Options.......................................................................................................17

Internal Options........................................................................................................18

Control Panel........................................................................................................19

Display Panel ...........................................................................................................21

Turning On the Power .........................................................................................22

Turning On the Main Power .....................................................................................22

Turning On the Power..............................................................................................22

Turning Off the Power..............................................................................................23

Turning Off the Main Power .....................................................................................23

Saving Energy..........................................................................................................24

2. Combined Function Operations

Changing Modes..................................................................................................25

Multi-Access.........................................................................................................27

vii

3. Document Server

Relationship between Document Server and Other Functions.......................31

Document Server Display ........................................................................................32

Using the Document Server................................................................................33

Storing Data .............................................................................................................33

Changing a Stored Document's File Name, User Name, or Password....................36

Selecting a Document..............................................................................................36

Searching for Stored Documents.............................................................................37

Printing Stored Documents ......................................................................................38

Deleting Stored Documents .....................................................................................41

Viewing Stored Documents Using a Web Browser..................................................42

Downloading Stored Documents..............................................................................42

Settings for the Document Server......................................................................43

4. User Tools (System Settings)

User Tools Menu (System Settings)...................................................................45

Accessing User Tools (System Settings)..........................................................48

Changing Default Settings .......................................................................................48

Exiting User Tools....................................................................................................48

Settings You Can Change with User Tools .......................................................49

General Features .....................................................................................................49

Tray Paper Settings .................................................................................................53

Timer Settings..........................................................................................................56

Key Operator Tools..................................................................................................57

Address Book.......................................................................................................65

Registering Destination Information.........................................................................66

Registering Sender Information ...............................................................................67

User Codes...........................................................................................................68

Registering a New User Code..................................................................................68

Changing a User Code.............................................................................................70

Deleting a User Code...............................................................................................71

Displaying the Counter for Each User Code ............................................................71

Printing the Counter for Each User Code.................................................................72

Clearing the Number of Prints..................................................................................73

Fax Destination ....................................................................................................74

Registering a Fax Destination..................................................................................75

Changing a Registered Fax Destination ..................................................................77

Deleting a Registered Fax Destination.....................................................................79

E-mail Destination................................................................................................80

Registering an E-mail Destination............................................................................80

Changing a Registered E-mail Destination ..............................................................82

Deleting a Registered E-mail Destination ................................................................82

Registering Folders .............................................................................................83

Using SMB to Connect.............................................................................................83

Using FTP to Connect..............................................................................................87

Registering a Protection Code ...........................................................................91

Registering a Protection Code To a Single User .....................................................91

Registering a Protection Code To a Group User .....................................................92

viii

Registering Destinations to a Group .................................................................93

Registering a New Group.........................................................................................93

Registering Destinations to a Group ........................................................................94

Removing a Destination from a Group.....................................................................94

Displaying Destinations Registered in Groups.........................................................95

Changing a Group Name .........................................................................................95

Deleting a Group......................................................................................................96

Registering the Transfer Request ......................................................................97

Registering a Transfer Station/Receiving Station ....................................................97

Changing a Registered Transfer Station/Receiving Station.....................................99

Deleting a Registered Transfer Station/Receiving Station.....................................100

Programming/Changing LDAP Server.............................................................101

Programming an LDAP Server...............................................................................101

Changing an LDAP Server.....................................................................................103

5. Troubleshooting

If Your Machine Does Not Operate As You Want............................................105

General ..................................................................................................................105

Document Server ...................................................................................................107

B Loading Paper...............................................................................................108

Loading Paper into Paper Trays ............................................................................108

Loading Paper into Large Capacity Tray (optional)................................................109

D Adding Toner.................................................................................................111

Removing Toner.................................................................................................112

Inserting Toner...................................................................................................113

x Clearing Misfeeds .........................................................................................114

Changing the Paper Size...................................................................................120

Changing the Paper Size of the Paper Tray .........................................................120

d Adding Staples..............................................................................................123

500-Sheet Finisher.................................................................................................123

1000-Sheet Finisher...............................................................................................124

Removing Jammed Staples ..............................................................................126

500-Sheet Finisher.................................................................................................126

1000-Sheet Finisher...............................................................................................127

6. Remarks

Dos and Don'ts...................................................................................................129

Toner...................................................................................................................130

Handling Toner.......................................................................................................130

Toner Storage ........................................................................................................130

Used Toner ............................................................................................................130

Where to Put Your Machine ..............................................................................131

Machine Environment ............................................................................................131

Moving....................................................................................................................132

Power Connection..................................................................................................132

Access to the Machine...........................................................................................133

Maintaining Your Machine ................................................................................134

Cleaning the Exposure Glass.................................................................................134

Cleaning the Exposure Glass Cover......................................................................134

Cleaning the Auto Document Feeder.....................................................................134

Replacing the Photo Conductor Unit (PCU) ...................................................135

Other Functions .................................................................................................138

Inquiry ....................................................................................................................138

Changing the Display Language............................................................................138

Counter ...............................................................................................................139

Displaying the Total Counter..................................................................................139

7. Entering Text

Entering Text......................................................................................................141

Available Characters..............................................................................................141

Keys .......................................................................................................................141

How to Enter Text ..................................................................................................142

8. Security

Security...............................................................................................................143

Primary Security Functions ....................................................................................143

Extended Security Function ...................................................................................143

Temporarily Disabling Document Security.............................................................145

Operating Environment and Notes...................................................................146

Operating Environment ..........................................................................................146

For Administrator....................................................................................................146

For User .................................................................................................................147

9. Specifications

Main Unit.............................................................................................................149

Options ...............................................................................................................154

Exposure Glass Cover ...........................................................................................154

Auto Document Feeder..........................................................................................154

500-Sheet Finisher.................................................................................................155

1000-Sheet Finisher...............................................................................................156

Shift Sort Tray ........................................................................................................157

Duplex Unit.............................................................................................................157

Bypass Tray ...........................................................................................................158

Bridge Unit .............................................................................................................158

Internal Tray 2 (1 bin tray)......................................................................................158

Large Capacity Tray...............................................................................................159

Paper Tray Unit......................................................................................................159

Copy Paper.........................................................................................................161

Recommended Paper Sizes and Types.................................................................161

Envelopes ..............................................................................................................164

Unusable Paper .....................................................................................................167

Paper Storage........................................................................................................167

INDEX....................................................................................................... 168

Copyrights and Trademarks

Trademarks

Microsoft^®, Windows^®and Windows NT^®are registered trademarks of Micro-

soft Corporation in the United States and/or other countries.

Acrobat^®is a registered trademark of Adobe Systems Incorporated.

Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group)

and is used by RICOH Company Limited under license.

The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA

Other product names used herein are for identification purposes only and might

be trademarks of their respective companies. We disclaim any and all right in

those marks.

Other product names used herein are for identification purposes only and might

be trademarks of their respective companies. We disclaim any and all right in

those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows^®95 is Microsoft^®Windows^®95

• The product name of Windows^®98 is Microsoft^®Windows^®98

• The product name of Windows^®Me is Microsoft^®Windows^®Millennium

Edition (Windows Me)

• The product names of Windows^®2000 are as follows:

Microsoft^®Windows^®2000 Advanced Server

Microsoft^®Windows^®2000 Server

Microsoft^®Windows^®2000 Professional

• The product names of Windows^®XP are as follows:

Microsoft^®Windows^®XP Professional

Microsoft^®Windows^®XP Home Edition

• The product names of Windows Server™ 2003 are as follows:

Microsoft^®Windows Server™ 2003 Standard Edition

Microsoft^®Windows Server™ 2003 Enterprise Edition

Microsoft^®Windows Server™ 2003 Web Edition

• The product names of Windows^®NT are as follows:

Microsoft^®Windows NT^®Server 4.0

Microsoft^®Windows NT^®Workstation 4.0

Information about Installed Software

Expat

• The software including controller, etc. (hereinafter "software") installed on

this product uses the expat Version 1.95.2 (hereinafter "expat") under the con-

ditions mentioned below.

• The product manufacturer provides warranty and support to the software of

the product including the expat, and the product manufacturer makes the in-

itial developer and copyright holder of the expat, free from these obligations.

• Information relating to the expat is available at:

http://expat.sourceforge.net/

Cooper.

Permission is hereby granted, free of charge, to any person obtaining a copy of

this software and associated documentation files (the "Software"), to deal in the

Software without restriction, including without limitation the rights to use,

copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the

Software, and to permit persons to whom the Software is furnished to do so, sub-

ject to the following conditions:

The above copyright notice and this permission notice shall be included in all

copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY

KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE

WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR

PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AU-

THORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAG-

ES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT,

TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION

WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFT-

WARE.

NetBSD

1. Copyright Notice of NetBSD

For all users to use this product:

This product contains NetBSD operating system:

For the most part, the software constituting the NetBSD operating system is not

in the public domain; its authors retain their copyright.

The following text shows the copyright notice used for many of the NetBSD

source code. For exact copyright notice applicable for each of the files/binaries,

the source code tree must be consulted.

A full source code can be found at http://www.netbsd.org/.

Redistribution and use in source and binary forms, with or without modifica-

tion, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation

and/or other materials provided with the distribution.

^CAll advertising materials mentioning features or use of this software must

display the following acknowledgment:

This product includes software developed by The NetBSD Foundation, Inc.

and its contributors.

D Neither the name of The NetBSD Foundation nor the names of its contribu-

tors may be used to endorse or promote products derived from this software

without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND

CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES,

INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-

CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-

CLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS

BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM-

PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMIT-

ED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF

USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER

CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CON-

TRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTH-

ERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,

EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Sablotron

served

a) The application software installed on this product includes the Sablotron soft-

ware Version 0.82 (hereinafter, “Sablotron 0.82”), with modifications made by

the product manufacturer. The original code of the Sablotron 0.82 is provided by

Ginger Alliance Ltd., the initial developer, and the modified code of the Sablo-

tron 0.82 has been derived from such original code provided by Ginger Alliance

Ltd.

b) The product manufacturer provides warranty and support to the application

software of this product including the Sablotron 0.82 as modified, and the prod-

uct manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablo-

tron 0.82, free from these obligations.

c) The Sablotron 0.82 and the modifications thereof are made available under the

terms of Mozilla Public License Version 1.1 (hereinafter, “MPL 1.1”), and the ap-

plication software of this product constitutes the “Larger Work” as defined in

MPL 1.1. The application software of this product except for the Sablotron 0.82

as modified is licensed by the product manufacturer under separate agree-

ment(s).

d) The source code of the modified code of the Sablotron 0.82 is available at: ht-

tp://support-download.com/services/device/sablot/notice082.html

e) The source code of the Sablotron software is available at: http://www.ginger-

all.com

f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html

Authors Name List

All product names mentioned herein are trademarks of their respective owners.

The following notices are required to satisfy the license terms of the software

that we have mentioned in this document:

• This product includes software developed by the University of California,

Berkeley and its contributors.

• This product includes software developed by Jonathan R. Stone for the NetB-

SD Project.

• This product includes software developed by the NetBSD Foundation, Inc.

and its contributors.

• This product includes software developed by Manuel Bouyer.

• This product includes software developed by Charles Hannum.

• This product includes software developed by Charles M. Hannum.

• This product includes software developed by Christopher G. Demetriou.

• This product includes software developed by TooLs GmbH.

• This product includes software developed by Terrence R. Lambert.

• This product includes software developed by Adam Glass and Charles Han-

num.

• This product includes software developed by Theo de Raadt.

• This product includes software developed by Jonathan Stone and Jason R.

Thorpe for the NetBSD Project.

• This product includes software developed by the University of California,

Lawrence Berkeley Laboratory and its contributors.

• This product includes software developed by Christos Zoulas.

• This product includes software developed by Christopher G. Demetriou for

the NetBSD Project.

• This product includes software developed by Paul Kranenburg.

• This product includes software developed by Adam Glass.

• This product includes software developed by Jonathan Stone.

• This product includes software developed by Jonathan Stone for the NetBSD

Project.

• This product includes software developed by Winning Strategies, Inc.

• This product includes software developed by Frank van der Linden for the

NetBSD Project.

• This product includes software developed for the NetBSD Project by Frank

van der Linden

• This product includes software developed for the NetBSD Project by Jason R.

Thorpe.

• The software was developed by the University of California, Berkeley.

• This product includes software developed by Chris Provenzano, the Univer-

sity of California, Berkeley, and contributors.

JPEG LIBRARY

• The software installed on this product is based in part on the work of the In-

dependent JPEG Group.

SASL

CMU libsasl

Tim Martin

Rob Earhart

Rob Siemborski

Redistribution and use in source and binary forms, with or without modifica-

tion, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

^BRedistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation

and/or other materials provided with the distribution.

C The name "Carnegie Mellon University" must not be used to endorse or pro-

mote products derived from this software without prior written permission.

For permission or any other legal details, please contact:

Office of Technology Transfer

Carnegie Mellon University

5000 Forbes Avenue

Pittsburgh, PA 15213-3890

(412) 268-4387, fax: (412) 268-7395

tech-transfer@andrew.cmu.edu

D Redistributions of any form whatsoever must retain the following acknowl-

edgment:

"This product includes software developed by Computing Services at Carne-

gie Mellon University (http://www.cmu.edu/computing/)."

CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH RE-

GARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MEL-

LON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSE-

QUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING

FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CON-

TRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR

IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

MD4

License to copy and use this software is granted provided that it is identified as

the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material

mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such

works are identified as "derived from the RSA Data Security, Inc. MD4 Message-

Digest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the mer-

chantability of this software or the suitability of this software for any particular

purpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation

and/or software.

MD5

License to copy and use this software is granted provided that it is identified as

the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material

mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such

works are identified as "derived from the RSA Data Security, Inc. MD5 Message-

Digest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the mer-

chantability of this software or the suitability of this software for any particular

purpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation

and/or software.

How to Read This Manual

Symbols

This manual uses the following symbols:

R WARNING:

This symbol indicates a potentially hazardous situation that might result in

death or serious injury if you misuse the machine by not following these instruc-

tions under this symbol. Be sure to read these instructions, all of which are in-

cluded in the Safety Information section in the General Settings Guide.

R CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi-

nor or moderate injury or property damage not involving bodily injury, if you

misuse the machine by not following these instructions under this symbol. Be

sure to read the instructions, all of which are included in the Safety Information

section in the General Settings Guide.

* The above statements are for your safety.

Important

If this instruction is not followed, paper might be misfed, originals damaged, or

data lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparation required before oper-

ation.

Note

This symbol indicates precautions for operation, or actions to take following

mal-operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,

or conditions under which a particular function cannot be used.

Reference

This symbol indicates where further relevant information can be found.

[

]

Keys that appear on the machine's display panel.

{

}

Keys built into the machine's control panel.

Safety Information

When using this machine, the following safety precautions should always be fol-

lowed.

Safety During Operation

In this manual, the following important symbols are used:

R WARNING:

Indicates a potentially hazardous situation which, if instructions

are not followed, could result in death or serious injury.

R CAUTION:

Indicates a potentially hazardous situation which, if instructions are not

followed, may result in minor or moderate injury or damage to property.

R WARNING:

• Connect the power cord directly into a wall outlet and never use an ex-

tension cord.

• Disconnect the power plug (by pulling the plug, not the cable) if the

power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not

remove any covers or screws other than those specified in this manu-

al.

• Turn off the power and disconnect the power plug (by pulling the plug,

not the cable) if any of the following occurs:

• You spill something into the machine.

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Do not incinerate spilled toner or used toner. Toner dust might ignite

when exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of the used toner bottle in accordance with the local regula-

tions.

R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine.

While moving the machine, you should take care that the power cord will not

be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the

plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside

the machine.

• Keep toner (used or unused) and toner bottle out of the reach of children.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place

at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a

label indicating the “hot surface”. Otherwise, an injury might occur.

Positions of Labels and Hallmarks

forRWARNING and RCAUTION

This machine has labels for RWARNING and RCAUTION at the positions

shown below. For safety, please follow the instructions and handle the machine

as indicated.

ZLEH010J

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined

that this machine model meets the ENERGY STAR

Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for

developing and introducing energy-efficient office equipment to deal with environmental is-

sues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall

place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equip-

ment by means of energy-saving features, such as Low-power mode.

❖ Low-Power mode and Off mode or Sleep mode

This product automatically lowers its power consumption when it is not op-

erated for a fixed time (standard setting time: 1 minute). This is called “Off

mode” on a single function copying machine, and “Sleep mode” on a multiple

function machine equipped with optional facsimile and printing functions.

• Off mode: Same as the condition when the operation switch is turned off.

• Sleep mode: Same as the condition when the operation switch is turned off.

Receiving fax messages and printing from a computer are possible.

If you want to operate this product while it is in either of these modes, do one

of the following:

• Turn on the operation switch.

• Place an original in the Auto Document Feeder (ADF).

• Lift and lower the exposure glass cover or the ADF.

The default interval before entering Off mode or Sleep mode can be adjusted.

To change it, see p.56 “Auto Off Timer”.

The ENERGY STAR Program establishes two modes which lower the power

consumption of the product when it is not operated for a fixed time. These

modes are the Low-power mode and the Off mode or Sleep mode. This prod-

uct has only one mode, the Off mode or Sleep mode. This mode meets the re-

quirements of both the Low-power mode and Off mode or Sleep mode. In this

manual, the Off mode is called the Auto Off mode.

❖ Duplex Priority

The ENERGY STAR Program recommends the duplex function. By conserv-

ing paper resources this function is less of a burden to the environment. For

applicable machines, duplex function (one-sided originals→ two-sided cop-

ies) can be selected preferentially when the operation switch or the main pow-

er switch is turned on, the {Energy Saver} key is pressed, or the machine resets

automatically.

Reference

To change the settings of the Duplex Priority mode, see “Duplex Mode Pri-

ority”in “General Features 2/4”, Copy Reference.

Specifications

Low- Power mode, Off

Mode

Power consumption

Default interval

Recovery time

7 W

1 minute

10 seconds or less

Duplex Priority

1 Sided→1 Sided

❖ Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of envi-

ronmentally friendly recycled paper. Please contact your sales representative

for recommended paper.

Machine Types

This machine comes in three models which vary in copy speed. To ascertain

which model you have, see the inside front cover.

Type 1

Type 2

Type 3

Copy speed

22 copies/minute

27 copies/minute

32 copies/minute

(A4K, 8¹/₂" × 11"K) (A4K, 8¹/₂" × 11"K) (A4K, 8¹/₂" × 11"K)

1. Getting Started

Guide to Components

1. Exposure glass cover (optional) or

Auto Document Feeder (ADF) (op-

tional)

Lower the exposure glass cover over

originals placed on the exposure glass. If

you have the ADF, load a stack of origi-

nals here. They will be fed automatically,

one by one.

5. Main power switch

If the machine does not operate after

turning on the operation switch, check

the main power switch is turned on. If it

is off, turn it on.

6. Main power indicator

This indicator lights when the main pow-

er switch is turned on, and goes off when

the switch is turned off.

(The illustration shows the ADF.)

2. Exposure glass

7. On indicator

Place originals face down.

This indicator lights when the operation

switch is turned on, and goes off when

the switch is turned off.

3. Internal tray

Copied, printed paper or fax messages

are delivered here.

8. Operation switch

Press this switch to turn the power on

(the On indicator lights up). To turn the

power off, press this switch again (the On

indicator goes off).

4. Ventilation holes

Prevents overheating. Do not obstruct

the ventilation holes by placing anything

near it or leaning objects against it. If the

machine overheats, a fault might occur.

Getting Started

9. Control panel

See p.19 “Control Panel”.

12. Front cover

Open to access the inside of the machine.

10. Remove Paper Indicator

13. Paper tray

The indicator lights when paper is deliv-

ered to the internal tray 2 (1 bin tray).

When paper is removed from the internal

tray 2, the indicator goes off.

Load paper. See p.108 “B Loading Pa-

per”.

14. Paper tray 2

Use when copying onto OHP transparen-

cies, label paper (adhesive labels), trans-

lucent paper, postcards, envelopes and

custom size paper. See p.108 “B Loading

Paper”.

Note

❒ Internal tray 2 (1 bin tray) is optional.

11. Duplex unit (Unit for two-sided

copies) (optional)

Makes two-sided copies.

15. Paper tray unit (optional)

Load paper. See p.108 “B Loading Pa-

per”, p.17 “External Options”.

See p.17 “External Options”

1. Bypass tray (optional)

See p.17 “External Options”

2. Paper tray cover

Open this cover to remove jammed pa-

per.

3. Lower right cover

Open this cover to remove jammed pa-

per.

Guide to Components

External Options

1. 500-sheet finisher ^*1

Sorts, stacks and staples copies.

8. Paper tray unit

Consists of two paper trays.

2. Bridge unit

Relays copies to the finisher.

9. Large Capacity Tray (LCT)

Holds up to 2000 sheets of paper.

3. Exposure glass cover

10. Bypass tray

Lower this cover over originals.

Use when copying onto OHP transparen-

cies, label paper (adhesive labels), trans-

lucent paper, postcards, envelopes and

custom size paper. See “Copying from

the Bypass tray”, Copy Reference.

4. ADF

Load a stack of originals. They will feed

in automatically.

5. Internal tray 2 (1 bin tray)

11. Duplex unit

If you select this as the output tray, copies

are delivered face down.

Use to make two-sided copies.

12. Inter change unit

Required when installing the internal

tray 2 (1 bin tray) and duplex unit.

6. 1000-sheet finisher ^*1

Sorts, stacks and staples copies.

: Finisher upper tray

: Finisher shift tray

7. Shift sort tray

Sorts and stacks copies.

Getting Started

Internal Options

A HDD

Allows you to use the Document Server function.

B Fax unit

Allows you to use the facsimile function.

^CPrinter/Scanner unit ^*2

Allows you to use the printer and scanner functions.

D IEEE 1394 interface board ^*3

Connects to an IEEE 1394 cable.

E Bluetooth ^*3

Allows you to expand the interface.

F File Format Converter ^*3

Allows you to download documents from the Document Server stored by

copier and printer functions. See p.42 “Downloading Stored Documents”.

G IEEE 802.1b Wireless LAN Board ^*3

You can install a wireless LAN interface.

^HUSB 2.0 Interface Board ^*3

Allows you to connect a variety of external devices.

I User account enhance unit

Allows you to increase the number of user codes.

Note

❒ You can install only one interface board from items D to H.

You cannot install two finishers simultaneously.

The 128 MB memory and network board are included.

You cannot install two or more of the options below:

IEEE 1394 interface board, IEEE 802.1b wireless LAN board, USB 2.0 Interface Board,

Bluetooth, file format converter.

Control Panel

This illustration shows the control panel of a machine that has all options fully

installed.

ZLFS390A

1. Screen contrast knob

Adjusts display panel brightness.

3. {User Tools/Counter} key

•

User Tools

Press to change defaults and condi-

tions to meet your requirements. See

p.48 “Accessing User Tools (System

Settings)”.

2. Indicators

Show errors and machine status.

•

d: Add Staple indicator. See p.123

“d Adding Staples”.

D: Add Toner indicator. See p.111

“D Adding Toner”.

•

Counter

Press to check or print the counter val-

ue. See p.139 “Counter”.

B: Load Paper indicator. See p.108

Inquiry

Press to check where to contact for

machine repairs and ordering toner.

See p.138 “Inquiry”

“B Loading Paper”.

L: Service Call indicator

M: Open Cover indicator

x: Misfeed indicator. See p.114 “x

Clearing Misfeeds”.

m: Data In indicator. See “Control

Panel”, Printer Reference 1.

Communicating: Communicating in-

dicator. See “Control Panel”, Facsimile

Reference <Basic Features>.

i: Confidential File indicator. See

“Control Panel”, Facsimile Reference

<Basic Features>.

Receiving File: Receiving File indica-

tor. See “Control Panel”, Facsimile Ref-

erence <Basic Features>.

•

4. Display panel

Displays operation status, error messag-

es, and function menus.

•

5. {Check Modes} key

Press to check settings.

6. {Program} key (copier/facsimi-

le/scanner mode)

•

Press to register frequently used settings,

or recall registered settings.

7. {Clear Modes} key

Press to clear previous copy job settings.

Getting Started

8. {Energy Saver} key

16. Number keys

Press to switch to and from Energy Saver

Use to enter the numbers for copies, fax

numbers and data for the selected func-

tion.

mode. See p.24 “Energy Saver Mode”.

9. {Interrupt} key (copier/scanner

17. {Start Manual RX} key, {On Hook Di-

al} key, {Pause/Redial} key, and

{Tone} key

mode)

Press to make interrupt copies during

copying or scanning. See “Interrupt

Copy”, Copy Reference.

Reference

10. Main power indicator and On

Facsimile Reference <Basic Features>

and Facsimile Reference <Advanced

Features>

indicator

The main power indicator goes on when

you turn on the main power switch.

The On indicator lights when the power

is on.

18. Function keys

Press to select one of the following func-

tions:

Important

•

Copy:

❒ Do not turn off the main power

switch while the power indicator is

lit or blinking. Doing so may dam-

age the hard disk.

Document Server:

Facsimile:

Printer:

Scanner:

11. Operation switch

19. Function status indicators.

Press to turn the power on (the On indi-

cator goes on). To turn the power off,

press again (the On indicator goes off).

These show the status of the above func-

tions:

•

Yellow: selected.

Green: active.

12. {Sample Copy} key

Press to make a single set of copies or

prints to check print quality before mak-

ing multiple sets.

Red: interrupted.

13. {Start} key

Press to start copying. Start scanning or

printing documents stored using the

Document Server function.

14. {Clear/Stop} key

•

Clear

Press to delete a number entered.

•

Stop

Press to stop a job in progress, such as

scanning, faxing, or printing.

15. {#} key

Press to enter after a numerical value.

Control Panel

Display Panel

The display panel shows machine status, error messages, and function menus.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display

panel.

The copying screen is displayed as default after power on.

The following display shows a machine with options fully installed.

The function items displayed serve as selector keys. You can select or specify an

item by lightly pressing them.

When you select or specify an item on the display panel, it is highlighted thus

. Keys appearing as

cannot be used.

Common key operations

The following keys are common to all screens:

❖ Key list

[OK]

Acknowledges a selected function or entered values, and then returns

to the previous display.

[Cancel]

Deletes a selected function or entered values, and then returns to the

previous display.

[UPrev.] [TNext]

Moves to the previous or next display when all items cannot be shown

on the same display.

[OK] [Yes]

[Clear]

Closes displayed messages.

Cancels entered values but does not change the settings.

Returns to the previous display.

[Exit]

Getting Started

Turning On the Power

This machine has two power switches.

Important

❒ Do not turn off the main power

switch immediately after turn-

ing it on. Doing so may result in

damage to the hard disk or

memory, leading to malfunc-

tions.

❖ Operation switch (right side of the

control panel)

Press to activate the machine.

When the machine has finished

warming up, you can make copies.

❖ Main power switch (left side of the ma-

chine)

Turning On the Power

Turning off this switch makes the

main power indicator on the right

side of the control panel go off.

When this is done, machine power

is completely off.

A Press the operation switch.

The On indicator goes on.

When the fax unit (optional) is in-

stalled, fax files in memory may be

lost if you turn this switch off. Use

this switch only when necessary.

Note

❒ This machine automatically enters

Energy Saver mode or turns itself

off if you do not use it for a while.

See p.56 “Auto Off Timer”.

Note

❒ If the power does not come on

when the operation switch is

pressed, check the main power

switch is on. If it is off, turn it on.

Turning On the Main Power

Make sure that the power cord is

firmly plugged into the wall outlet.

B Open the switch cover, and then

turn on the main power switch.

The main power indicator goes on.

ZFFH250E

Turning On the Power

A Make sure the On indicator is not

Turning Off the Power

lit.

B Open the switch cover, and then

A Make sure the exposure glass cov-

er or the ADF is in the right posi-

tion.

turn off the main power switch.

The main power indicator goes

out.

B Press the operation switch.

The On indicator goes out.

-When the fax unit (optional) is

installed

When the main power switch is

turned off while using the facsimile

function, waiting fax and print jobs

may be canceled, and incoming fax

documents not received. If you have

to turn off this switch for some rea-

son, follow the procedure below.

Note

Important

❒ Even if you press the operation

switch, the indicator does not

go out, the blinks in the follow-

ing cases:

❒ Make sure 100% is shown as avail-

able memory on the display before

turning off the main power switch

or unplugging the power cord. Fax

files in memory are deleted an

hour after you turn off the main

power switch or unplug the power

cord. See ”Power Failure Report”,

Facsimile Reference <Advanced Fea-

tures>.

• When the exposure glass

cover or ADF is open.

• During communication with

external equipment.

• When the hard disk is active.

❒ The On indicator does not go out,

but blinks in dial-in mode even if

you press the operation switch.

When this happens, check the ex-

planations below, and turn off the

main power switch.

Turning Off the Main Power

Important

❒ Do not turn off the main power

switch when the On indicator is lit

or blinking. Doing so may result in

damage to the hard disk or memo-

ry.

• The computer is not controlling

the machine.

• The machine is not receiving a

fax.

❒ Be sure to turn off the main power

switch before pulling out the pow-

er plug. Not doing this may result

in damage to the hard disk or

memory.

Getting Started

Saving Energy

-Auto Off

The machine automatically turns it-

self off when the job is finished, after

a certain period of time has elapsed.

This function is called "Auto Off".

-Energy Saver Mode

If you do not use the machine for a

certain period after an operation, or

when you press the {Energy Saver}

key, the display disappears and the

machine goes into Energy Saver

mode. When you press the {Energy

Saver} key again, the machine returns

to the ready condition. The machine

uses less electricity in Energy Saver

mode.

Note

❒ You can change the Auto Off time.

See p.56 “Auto Off Timer”.

❒ The Auto Off Timer function will

not operate in the following cases:

• When a warning message ap-

pears

• When the service call message

appears

Note

• When paper is jammed

❒ You can change the amount of time

the machine waits before switch-

ing to Energy Saver mode after

copying has finished or the last op-

eration is performed. See p.56

“Panel Off Timer”.

• When the cover is open

• When the "Add Toner" message

appears

• When toner is being replen-

ished

• When the User Tools/Counter

screen is displayed

• When fixed warm-up is in

progress

• When the facsimile, printer, or

other functions are active

• When operations were sus-

pended during printing

• When the handset is in use

• When the On-hook dialing

function is in use

• When a recipient is being regis-

tered in the address list or

group dial list

• When the Data In indicator is on

or blinking

• When the sample print or

locked print screen is displayed

2. Combined Function

Operations

Changing Modes

Note

❒ You cannot switch modes in any of the following situations:

• When scanning in a fax message for transmission

• During immediate transmission

• When accessing User Tools

• During interrupt copying

• During On hook dialing for fax transmission

• While scanning an original

Combined Function Operations

❒ The copying screen is displayed as default after power on. You can change

this default setting. See p.49 “Function Priority”.

ZLFS350A

-System Reset

The machine returns automatically to its initial condition when the job is fin-

ished, after a certain period of time has elapsed. This function is called "System

Reset".

Note

❒ You can change the System Reset time. See p.56 “System Auto Reset Timer”.

Multi-Access

You can carry out another job using a different function while the current job is

being performed. Performing multiple functions simultaneously like this is

called "Multi-accessing".

This allows you to handle jobs efficiently, regardless of how the machine is being

used. For example:

• While making copies, you can scan documents to store in the Document Serv-

er.

• While printing documents stored in the Document Server, the machine can

receive print data.

• You can make copies while receiving fax data.

• While printing print data, you can make operations for copying.

Note

❒ See p.50 “Print Priority” for setting function priority. As default, [Display

mode] is set to first priority.

❒ When the Internal Tray 2 (1 bin tray), Shift Sort Tray, 500–sheet finisher, or

1000–sheet finisher is installed on the machine, you can specify the output

tray where documents are delivered. For details about how to specify the out-

put tray for each function, see the following descriptions:

• p.51 “Output: Copier (copier)”

• p.51 “Output: Document Server (Document Server)”

• p.51 “Output: Facsimile (facsimile)”

• p.51 “Output: Printer (printer)”

-Function Compatibility

The chart shows Function Compatibility when print priority is set to "Inter-

leave". See p.50 “Print Priority”.

|: Simultaneous operations are possible.

$: Operation is enabled when the relevant function key is pressed and remote

switching (of the scanner) is done.

❍: Operation is enabled when the {Interrupt} key is pressed to interrupt the pre-

ceding operation.

→: Operation is performed automatically once the preceding operation ends.

×: The operation must be started once the preceding operation ends. (Simultane-

ous operations are not possible.)

Combined Function Operations

Mode after you select Copy

Facsimile

Printer

Mode before you select

Copy Operations for

❍

$ $ | $ |

$ $ $ $ $ |

Copying

Stapling

→ → ❍

❍

$ $ | $ |

→ $ $ $ $ → |

*1 *1 *1

Sort

→ → ❍

❍

$ $ | $ |

$ $ $ $ → |

*1 *1 *1

Interrupt Copying Operations for

❍

Copying

❍

→ | → → ×

→ |

→

Facsimile

Transmission

$ $ $ ❍

$ $ $ $ $ |

Operation/Manual

Reception Operation

Scanning an orig- ×

inal for Memory

Transmission

Memory

Transmission

Immediate

Transmission

Memory

→ |

*3 *3 *3 *7

→ |

*3 *3 *3 *7

Reception

Printing

→ |

Received Data

Data Reception

Sort Print

Printer

→ |

❍

→ → → |

→ → |

Stapling

❍

*4 *4

Scanner

Operations for

scanning

Scanning

$ $ $ ❍

❍

$ $ | $ |

$ $ $ |

Multi-Access

Mode after you select Copy

Facsimile

Printer

Mode before you select

Document Server

Operations for

DocumentServer

Scanning a

$ $ $ ❍

$ ×

❍

$ $ | $ |

$ $ ×

❍

$ ×

Document to

Store in Docu-

ment Server

Printing from

Document Server

DeskTopBinder V2 Printing from

$ → → ❍

❍

*6 *6 *6

→ |

Professional/Lite

Document Server

Sending a

Facsimile from

Document Server

Printing

→ |

*3 *3 *3 *3

WebDocument

Server

→

Simultaneous operations are only possible after the preceding job documents are all

scanned and the [Next Job] key appears.

You can scan a document after the preceding job documents are all scanned.

When multiple lines are available, select a line which is currently not in use. Other-

wise, operation will not be possible.

During stapling, printing automatically starts after the current job.

Stapling is not available.

Simultaneous operations become possible after you press the [Next Job] key.

During parallel receptions, any subsequent job is suspended until the receptions are

completed.

Limitation

❒ Stapling cannot be used at the same time for multiple functions.

Combined Function Operations

Note

❒ A machine with the 500–sheet finisher installed cannot accept other jobs

while printing with the stapling operation.

❒ A machine with the 1000–sheet finisher installed, that is printing with the sta-

pling operation on paper larger than A4 size, starts the subsequent job (for

which Shift Sort Tray is specified as the output tray) only after the current

print job finishes.

❒ While printing is in progress, scanning using another function may take more

time.

3. Document Server

Relationship between Document Server

and Other Functions

The following table describes the relationship between the Document Server

and other functions.

Where to store

documents

Printing stored

documents

Sending

documents

function

Copy

Displaying a list

Available

Copy/Document

Server

Available

Not Available

Printer

Document Server Available

Available

Not Available

Available ^*1

Available ^*3

Facsimile

Scanner

Facsimile

Scanner

Available

Not Available ^*2

Not Available

You can send stored documents using the facsimile function. See “Sending a Stored

File”, Facsimile Reference <Advanced Features>.

You can display stored documents using the scanner function. See Scanner Reference .

You can send stored documents using the scanner function. See Scanner Reference.

Note

❒ The following table shows the capacity of the Document Server.

Number of pages for Number of files

each file

Number of pages in

total

Copy

Printer

Scanner

Facsimile

1,000 pages

3,000 files

9,000 pages

Document Server

Document Server Display

❖ Document Server Main Display

ZLFS070E

1. Operating status and messages.

4. The operation keys.

2. The title of the currently selected

5. The functions under which the

screen.

documents were stored.

3. The numbers of originals, copies,

and printed pages.

The icons below show the functions active when the documents were stored

in the Document Server.

Function

Icon

Copier

Facsimile

Printer

Scanner

Using the Document Server

Note

Storing Data

❒ Data stored in the Document Serv-

er is set to be deleted after three

days (72 hours) by default. You can

specify the period after which

stored data is automatically delet-

ed. See p.63 “Auto Delete File”.

❖ File name

Stored documents are automatically

named "COPY0001", "COPY0002".

You can change assigned file names.

❒ If you do not want stored data to

be automatically deleted, select

[No] in Auto Delete File before stor-

ing a document. If you select [Yes]

later, data stored after will be auto-

matically deleted.

❖ User name

You can register a user name to

identify the user or user group that

stored the documents. To assign it,

you can register the user name us-

ing the name assigned to the user

code, or by entering the name di-

rectly.

A Press the {Document Server} key.

Reference

For details about user codes, see

p.68 “User Codes”.

❖ Password

You can set a password for stored

documents, and use it to prevent

others printing them. When a pass-

word is set for the documents,

appears next to the documents.

ZLFH360N

B Press [Scan Original].

Reference

To store documents without using

Document Server function, see the

manuals for those modes.

Important

❒ Data stored in the machine might

be lost if some kind of failure oc-

curs. The manufacture shall not be

responsible for any damage result-

ing from loss of data.

Document Server

❒ If you placed originals on the

exposure glass, press [Scanning

Finished] after all the originals

have been scanned. The Select

Files to Print display appears.

C Enter a user name, file name, or

password if necessary.

Note

❒ If you do not enter a file name,

one is automatically assigned.

To register or change a user name

Reference

p.34 “To register or change a

A Press [Scan Original].

user name”

The scan original display appears.

p.35 “To change a file name”

p.35 “To set or change a pass-

word”

B Press [User Name].

D Place originals either on the expo-

sure glass or in the ADF.

Reference

For information about types of

originals and how to place

them, see Copy Reference.

If user names are already registered,

the Change User Name display ap-

pears. To use an unregistered user

name, press [Non-programmed Name].

E Make any required settings.

When no user name are registered

in the Address Book, the User

(Destination) Name entry display

appears.

Reference

p.68 “User Codes”

Reference

For details, see Copy Reference.

When using a registered user

name in the Address Book

F Press the {Start} key.

The document is stored in the Doc-

ument Server.

Select a registered user name

from the list, and then press [OK

Note

❒ To stop scanning, press the

{Clear/Stop} key. To restart a

paused scanning job, press [Con-

tinue] in the confirmation dis-

play. To delete saved images

and cancel the job, press the

[Stop] key.

To change your user name to an

unregistered user name, pro-

ceed to the next step.

❒ When a password is set,

ap-

pears on the left side of the file

name.

Reference

p.68 “Registering a New

User Code”

Using the Document Server

D Enter a new file name, and then

When using an unregistered user

name in the Address Book

press [OK].

Note

A To enter an unregistered user

name, press [Non-programmed

Name].

❒ Up to 20 characters can be en-

tered as a file name. Note that

only 16 characters of each file

name appear in the document

list.

B Enter a new user name, and

then press [OK].

Reference

p.141 “Entering Text”

Reference

p.141 “Entering Text”

When no user name has been

registered in the Address Book

To set or change a password

A Press [Scan Original].

A Enter a new user name, and

then press [OK].

The Scan Original display appears.

B Press [Password].

Reference

p.141 “Entering Text”

C Enter

password using the

number keys (four digits), and

To change a file name

then press the {#} key.

D Reenter the password (four dig-

its) for verification, and then

press the {#} key.

A Press [Scan Original].

The Scan Original display appears.

B Press [File Name].

E Press [OK].

The Change File Name display ap-

pears.

C Press [Delete All] to delete the old

file name.

Note

❒ You can also use [Backspace] to

delete unnecessary characters.

Document Server

Changing a Stored

Document's File Name, User

Name, or Password

Selecting a Document

A Press the {Document Server} key.

B Select a document you want to

A Press the {Document Server} key.

print.

B Select the document with the user

name, file name, or password you

want to change.

Note

❒ If a password is already set for

the document, enter that pass-

word, and then press [OK].

Note

❒ You can search for the docu-

ment using [Search by User Name]

or [Search by File Name] at the left

top of the display. See p.37

“Searching for Stored Docu-

ments”.

❒ If a password is already set for

the document, enter that pass-

word, and then press [OK].

C Press [File Management].

❒ You can sort document names

in the list by user name, file

name, or date. To sort docu-

ments, press [User Name], [File

Name], or [Date].

❒ If you cannot determine docu-

ment content from the file

name, you can print just the first

page of the document for check-

ing purposes. See p.40 “Printing

first page”.

D Press [Change User Name], [Change

File Name], or [Change Password].

E Enter the new user name, file

name, or password using the let-

ter keys or number keys, and then

press [OK].

❒ To cancel document selection,

press it again.

Reference

p.34 “To register or change a

user name”

p.35 “To change a file name”

p.35 “To set or change a pass-

word”

F Press [OK].

Using the Document Server

Note

C To print multiple documents, re-

peat step in the order you want

❒ If you selected several docu-

ments, use [U] and [T] to view

the details of each.

to print.

Note

❒ Press [OK]. The Select Files to

❒ You can select up to 30 docu-

Print display reappears.

ments.

❒ If the sizes or resolution of se-

lected documents are not the

same, it may not be possible to

print them.

Searching for Stored

Documents

You can use either [Search by File

Name] or [Search by User Name] to

search for documents stored in the

Document Server. You can also list

stored documents in a preferred or-

der.

❒ If you want to change the print-

ing order, cancel the selection,

and select documents again,

this time in the order you want.

❒ If you press the {Clear Modes}

key, selection of all documents

will be canceled.

Note

❒ If you press [Printg Odr], the doc-

❒ If you install DeskTopBinder V2

Professional or DeskTopBinder V2

Lite on your computer, you can

search for and rearrange docu-

ments using your computer.

uments in print order.

To check the details of stored documents

A Select a document to display its

Reference

Manuals for DeskTopBinder V2

Professional/Lite or Help

detailed information.

To search by file name

A Press the {Document Server} key.

Note

B Press [Search by File Name].

❒ If a password is already set for

the document, enter that pass-

word, and then press [OK].

B Press [Detail].

Detailed information about the

document appears.

Document Server

C Enter the file name using the let-

E Press [OK].

ter keys, and then press [OK].

Only files beginning with the

name entered appear in the Select

Files to Print display.

Only files beginning with the

name entered appear in the Select

Files to Print display.

Note

Reference

p.141 “Entering Text”.

❒ To display all files stored in the

Document Server, press [File

List].

Note

❒ To display all files stored in the

Document Server, press [File

List].

Printing Stored Documents

Note

❒ You can print stored documents

from a network computer using a

Web browser. For details about

how to start the Web browser, see

Network Guide.

To search by user name

A Press the {Document Server} key.

B Press [Search by User Name].

A Select a document you want to

print.

Note

❒ If a password is already set for

the document, enter that pass-

word, and then press [OK].

C To specify a registered user name,

select the user name from the dis-

played list, and then press [OK].

❒ You can print multiple docu-

ments. See p.36 “Selecting a

Document”.

Note

❒ To specify an unregistered user

name, follow the procedure be-

low.

B If you need to change print set-

tings, press [Print Settings].

The Print Settings display appears.

User names, file names, and print

order of documents appear.

D To specify an unregistered user

name, press [Non-programmed

Name]. Enter a user name, and

then press [OK].

Reference

p.141 “Entering Text”

Using the Document Server

❒ When multiple documents are

printed at the same time, print

settings made for the document

printed first are applied to all

more documents can be stored

when the total is 3,000. You should

delete unnecessary documents to

increase available memory.

Note

D Press [Delete] to delete the docu-

ment.

❒ You can delete all stored docu-

ments at once with User Tools. See

p.64 “Delete All Files”.

❒ You can delete stored documents

from a network computer using

the Web browser. For details about

how to start the Web browser, see

Network Guide.

A Press the {Document Server} key.

B Select the document to delete.

Note

❒ If a password is already set for

the document, enter that pass-

word, and then press [OK].

❒ You can delete multiple docu-

ments at once. See p.36 “Select-

ing a Document”.

❒ You can search for a document

by using [Search by User Name] or

Search by File Name at the left

top of the display. See p.37

“Searching for Stored Docu-

ments”.

Document Server

Viewing Stored Documents

Using a Web Browser

Downloading Stored

Documents

Reference

Note

The Web browser's Help

❒ File Format Converter is required

when downloading documents

stored in copier or printer mode.

A Start a Web browser.

B Enter “http:// (IP address of this

A Start a Web browser.

machine) /” in the [Address] box.

B Enter “http:// (IP address of this

The top page appears on the Web

browser.

machine) /” in the [Address] box.

The top page appears on the Web

browser.

C Click [Document Server].

The [Document Server File List] ap-

pears.

C Click [Document Server].

The [Document Server File List] ap-

Note

pears.

❒ To switch the display format,

click [Details], [Thumbnails] or

[Icons] from the [Display method]

list.

Note

❒ To switch the display format,

click [Details], [Thumbnails] or

[Icons] from the [Display method]

list.

D Click the properties button of the

document you want to check.

D Click the properties button of the

Information about that document

appears.

document you want to download.

E Select [PDF], [JPEG], or [Multi-page

E Check the document's content.

TIFF] in the [File format] list.

Note

❒ To enlarge the document pre-

❒ [JPEG] can only be selected for

documents stored in scanner

mode.

view, click [Enlarge Image].

❒ [Multi-page TIFF] is available

when file Format Converter is

installed.

F Click [Download].

G Click [OK].

Settings for the Document Server

❖ Copier/Document Server Features (See "General Features 4/4", Copy Refer-

ence.)

Items

Default

General Features

Document Server Storage

Key: F1

2 Sided Original Top to top

Document Server Storage

Key: F2

1 Sided→1 Sided Combine

Document Server Storage

Key: F3

1 Sided→1 Sided Combine:

4 originals

Document Server Storage

Key: F4

1 Sided→1 Sided Combine:

8 originals

Document Server Storage

Key: F5

Create Margin

❖ System Settings (See p.49 “General Features”, p.53 “Tray Paper Settings”, p.56

“Timer Settings”, and p.57 “Key Operator Tools”.)

Items

Default

General Features

Warm Up Notice

Copy Count Display

Output: Document Server

Paper Tray Priority: Copier

Cover Sheet Tray

Slip Sheet Tray

Internal tray 1

Tray 1

Off

Tray Paper Settings

Off

Timer Settings

Copier/Document Server

Auto Reset Timer

60 seconds

Key Operator Tools

Auto Delete File

Delete All Files

Yes After 3 day(s)

Password Management for

Stored Files

Do not Unlock

Document Server

4. User Tools (System Settings)

User Tools Menu (System Settings)

Reference

For details about Interface Settings and File Transfer, see “User Tools Menu

(System Settings)”, Network Guide.

For details about parallel interface, see “System Settings (Parallel Connec-

tion)”, Printer Reference 2.

❖ General Features (See p.49 “General Features”.)

Default

Panel Tone

Warm Up Notice

Copy Count Display

Function Priority

Print Priority

Copier

Display mode

Set Time

Function Reset Timer

Output: Copier

Internal tray 1

Internal tray 2

Internal tray 1

8¹/₂" × 13"L

Output: Document Server

Output: Facsimile

Output: Printer

<F/F4> Size Setting

User Tools (System Settings)

❖ Tray Paper Settings (See p.53 “Tray Paper Settings”.)

Default

Paper Tray Priority: Copier

Paper Tray Priority: Facsimile

Paper Tray Priority: Printer

Tray Paper Size: Tray 1

Tray 1

A4K, 8¹/₂" × 11" K

A3L, 11" × 17" L

A4L, 8¹/₂" × 11" L

Tray Paper Size: Tray 2

Tray Paper Size: Tray 3

A4L, 8¹/₂" × 14" L

Tray Paper Size: Tray 4

Paper Type: Bypass tray

Paper Type: Tray 1

Paper Type: Tray 2

Paper Type: Tray 3

Paper Type: Tray 4

Cover Sheet Tray

No display

No display/2 Sided Copy/Auto Paper Select on

Off

Slip Sheet Tray

Off

❖ Timer Settings (See p.56 “Timer Settings”.)

Default

Auto Off Timer

1 minute(s)

60 seconds

Panel Off Timer

System Auto Reset Timer

Copier/Document Server Auto Reset Timer 60 seconds

Facsimile Auto Reset Timer

Scanner Auto Reset Timer

Set Date

30 seconds

60 seconds

Set Time

❖ Interface Settings

• For details about network settings, see “User Tools Menu (System Set-

tings)”, Network Guide.

• For details about parallel interface, see “System Settings (Parallel Collec-

tion)”, Printer Reference 2.

❖ File Transfer

• For details about network settings, see “User Tools Menu (System Set-

tings)”, Network Guide.

User Tools Menu (System Settings)

❖ Key Operator Tools (See p.57 “Key Operator Tools”.)

Default

User Code Management

Copier

OFF

Document Server

Facsimile

Scanner

OFF

Printer

Auto Program

Key Counter Management

All OFF

External Charge Unit Management

Key Operator Code

OFF

Extended Security

Display/Print Counter

Display/Clear/Print Counter per User Code

Print Address Book: Destination List

Address Book Management

Address Book: Program/Change/Delete Group

Address Book: Program/Change/Delete Transfer Request --

Address Book: Change Order

Address Book: Edit Title

Address Book: Select Title

Auto Delete File

Title 1

After 3 day(s)

Delete All Files

Password Management for Stored Files

AOF (Always ON)

Do not Unlock

Program/Change LDAP Server

Use LDAP Server

OFF

User Tools (System Settings)

Accessing User Tools (System Settings)

This section is for key operators in

C Select the menu, and then press

charge of this machine.

the appropriate key.

User Tools allow you to change or set

defaults.

Reference

p.45 “User Tools Menu (System

Settings)”

Note

❒ Operations for system settings dif-

fer from normal operations. Al-

ways quit User Tools when you

have finished. See p.48 “Exiting

User Tools”.

D Change settings by following in-

structions on the display panel,

and then press [OK].

Note

❒ Any changes you make with User

Tools remain in effect even if the

main power switch or operation

switch is turned off, or the {Energy

Saver} or {Clear Modes} key is

pressed.

❒ To cancel changes made to set-

tings and return to the initial

display, press the {User

Tools/Counter} key.

Exiting User Tools

Changing Default Settings

A Press the {User Tools/Counter} key.

Note

❒ If a key operator code is already

set, the key operator code entry

display appears. Enter the key op-

erator code, and then press [OK].

See p.58 “Key Operator Code”.

A Press the {User Tools/Counter} key.

Note

❒ You can also exit User Tools by

pressing [Exit].

B Press [System Settings].

Settings You Can Change with User Tools

Reference

To access User Tools, see p.48 “Accessing User Tools (System Settings)”.

General Features

❖ Panel Tone

The beeper (key tone) sounds when a key is pressed.

Note

❒ Default: ON

❖ Warm Up Notice (copier/Document Server)

You can have the beeper sound when the machine becomes ready to copy af-

ter leaving Energy Saver mode, or when the power is turned on.

Note

❒ If the Panel Tone setting is “OFF”, the beeper does not sound, whatever the

Warm Up Notice setting.

❒ Default: ON

❖ Copy Count Display (copier/Document Server)

The copy counter can be set to show the number of copies made (count up) or

the number of copies yet to be made (count down).

Note

❒ Default: Up (count up)

❖ Function Priority

You can specify the mode to be displayed immediately after the operation

switch is turned on, or when System Reset mode is turned on.

Note

❒ Default: Copier

User Tools (System Settings)

❖ Print Priority

Print Priority is given to the mode selected.

Reference

p.27 “Multi-Access”

Note

❒ Default: Display mode

❒ When [Interleave] is selected, the current print job will be interrupted after

a maximum of five sheets.

❒ When the Internal Tray 2 (1 bin tray), Shift Sort Tray, 500–sheet finisher, or

1000–sheet finisher is installed on the machine, you can specify an output

tray for each documents are delivered. For details about how to specify an

output tray for each function, see the following sections:

• p.51 “Output: Copier (copier)”

• p.51 “Output: Document Server (Document Server)”

• p.51 “Output: Facsimile (facsimile)”

• p.51 “Output: Printer (printer)”

❖ Function Reset Timer

You can set the length of time the machine waits before changing modes

when using the multi-access function (see p.27 “Multi-Access”). This is useful

if you are making many copies and have to change settings for each copy. If

you set a longer reset period, you can prevent interruption from other func-

tions.

Note

❒ Default: Set Time

❒ The Function Reset Timer setting is ignored if [Interleave] is set for Print Pri-

ority (see p.50 “Print Priority”).

❒ When you select [Set Time], enter the time (3–30 seconds, in 1 second incre-

ments) using the number keys.

❒ The default time is three seconds.

Settings You Can Change with User Tools

❖ Output: Copier (copier)

You can specify a tray to which documents are delivered.

ZLFH150E

1. Internal Tray 1

3. Finisher Upper Tray

2. Internal Tray 2

4. Finisher Shift Tray

Note

❒ Default: Internal Tray 1

❖ Output: Document Server (Document Server)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal Tray 1

❒ For details about output trays, see p.51 “Output: Copier (copier)”.

❖ Output: Facsimile (facsimile)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal Tray 2

❒ For details about output trays, see p.51 “Output: Copier (copier)”.

❖ Output: Printer (printer)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal Tray 1

❒ The output trays set on the printer driver have priority over the output tray

specified above.

❒ For details about output trays, see p.51 “Output: Copier (copier)”.

User Tools (System Settings)

❖ <F/F4> Size Setting

Currently three types of F size are available; 8¹/₂"×13"L, 8¹/₄"×13"L and

8"×13"L. The ADF or exposure glass cover sensor cannot distinguish these

three types of originals. This function sets the F size from the ADF or expo-

sure glass cover sensor. Auto Paper Select or Auto Reduce/Enlarge can be

used for F size originals based on this setting.

Note

❒ Default: 8¹/₂"×13"L

Output tray settings

Limitation

❒ You cannot interrupt the current job with a different function job that speci-

fies stapling or sorting.

❒ You can interrupt the current job with an ordinary copy job or facsimile re-

ception. The output tray used when the job is interrupted varies depending

on the type of finisher shift tray and output tray specified for interruption.

❖ When 500–sheet finisher is the finisher shift tray:

• When the output tray specified for the interrupting job is the finisher

tray, the interrupting job will be delivered to internal tray 1.

• When the output tray specified for the interrupting job is not the finish-

er tray, the interrupting job will be delivered to the specified output

tray.

❖ When 1000–sheet finisher is the finisher shift tray:

• When the output tray specified for the interrupting job is the finisher

tray, the interrupting job will be delivered to the finisher upper tray.

• When the output tray specified for the interrupting job is not the finish-

er tray, the interrupting job will be delivered to the specified output

tray.

❒ When the 500–sheet finisher or 1000–sheet finisher is installed and stapling is

specified for a job, the job will be delivered to the finisher shift tray, regardless

of the output tray specified.

Settings You Can Change with User Tools

Tray Paper Settings

❖ Paper Tray Priority: Copier (copier/Document Server)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖ Paper Tray Priority: Facsimile (facsimile)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖ Paper Tray Priority: Printer (printer)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖ Tray Paper Size: Tray 1–4

Select the size of the paper loaded in the paper tray.

❖ The paper sizes you can set for trays 1, 3 and 4 are as follows:

• A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5L, 8KL, 16KK,

16KL

• 11"×17"L, 8¹/₂"×14"L, 8¹/₂"×11"K, 8¹/₂"×11"L, 5¹/₂"×8¹/₂"L,

7¹/₄"×10¹/₂"L, 8"×13"L, 8¹/₂"×13"L, 8¹/₄"×13"L, 11"×14"L,

8¹/₄"×14"L, 8"×10¹/₂"L, 8"×10¹/₂"K, custom size (140-297 mm (5.52"-

11.69") wide x 182-432 mm (7.17"-17.00") long)

❖ The paper sizes you can set for tray 2 are as follows:

• A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5L, B6 JISL, A6L,

PostcardL, 8KL, 16KK, 16KL

• 11"×17"L, 8¹/₂"×14"L, 8¹/₂"×11"K, 8¹/₂"×11"L, 5¹/₂"×8¹/₂"L,

7¹/₄"×10¹/₂"L, 7¹/₄"×10¹/₂"K, 8"×13"L, 8¹/₂"×13"L, 8¹/₄"×13"L,

11"×14"L, 11"×15"L, 10"×14"L, 10"×15"L, 8¹/₄"×14"L, 8"×10¹/₂"L,

8"×10¹/₂"K, 8"×10"L, 8"×10"K, C5L, C6L, DL EnvL, 4¹/₈"×9¹/₂"L,

3⁷/₈"×7¹/₂"L, custom size (100-297 mm (3.97"-11.69") wide x 148-432

mm (5.83"-17.00") long)

Reference

p.120 “Changing the Paper Size”

Important

❒ If the specified paper size differs from the actual size of the paper loaded

in the paper tray, a misfeed might occur because the correct paper size was

not detected.

User Tools (System Settings)

Note

❒

The paper guide for the optional LCT is fixed for A4K, 8¹/₂"

11"K size pa-

per. Contact your service representative if you need to change the paper size.

❒ If the paper size set for the selector in paper tray is different to the paper

size for this setting, the paper size of the dial has priority.

❒ If you load paper of a size not indicated on the paper size selector in the

paper tray, set the dial to " ".

❒ Default:

• Tray 1: A4K, 8¹/₂" × 11"K

• Tray 2: A3L, 11" × 17"L

• Tray 3: A4L, 8¹/₂" × 11"L

• Tray 4: A4L, 8¹/₂" × 14"L

Reference

p.120 “Changing the Paper Size”

❖ Paper Type: Bypass tray

Sets the display so you can see what type of paper is loaded in the bypass tray.

❖ The paper types you can set for the bypass tray are as follows:

• No Display, Recycled Paper, Special Paper, Colour Paper, Letterhead,

Preprinted Paper, Label Paper, Bond Paper, Thick Paper, OHP, Thin Pa-

per, Cardstock

Note

❒ Default: No display

❖ Paper Type: Tray 1–4

Sets the display so you can see what type of paper is loaded in each paper

tray. The print function uses this information to automatically select the pa-

per tray.

❖ The paper types you can set for trays 1, 3 and 4 are as follows:

• No Display, Recycled Paper, Special Paper, Colour Paper, Letterhead,

Preprinted Paper, Bond Paper, Cardstock

❖ The paper types you can set for tray 2 are as follows:

• No Display, Recycled Paper, Special Paper, Colour Paper, Letterhead,

Preprinted Paper, Label Paper, Bond Paper, Thick Paper, OHP, Thin Pa-

per, Cardstock

Note

❒ Default:

• Paper Type: No Display

• Copying Method in Duplex: 2 Sided Copy

• Apply Auto Paper Select: Yes

Settings You Can Change with User Tools

❒ When paper of the same type and size is loaded in two different paper

trays and you want to specify tray for 2 Sided Copy and tray for 1 Sided

Copy, specify the upper tray for 2 Sided Copy. If one of the trays is speci-

fied as the default in Paper Tray Priority, assign 2 Sided Copy to that tray.

❒ A appears next to the paper tray if [No] is selected in Auto Paper Select.

Limitation

❒ [Auto Paper Select] can only be selected for the copier function if [No display]

and [Recycled paper] are selected. If [No] is selected, Auto Paper Select is not

valid for the tray.

❖ Cover Sheet Tray

Allows you to specify and display the paper tray that is setting cover sheets.

After selecting the paper tray, you can also specify the display timing and

copy method for two-sided copying.

Note

❒ Default:

• Tray to Program: Off

❒ Functions using the cover sheet tray setting are the front cover function

and front/back cover function.

❒ When [At Mode Selected] is selected, cover sheet tray settings only appear

when the cover function or slip sheet function is selected.

❒ When [Full Time] is selected, the cover sheet tray is always displayed.

❒ You can set Copying Method in Duplex only when [At Mode Selected] is se-

lected.

Reference

“Covers”, Copy Reference

❖ Slip Sheet Tray

Allows you to specify and display the paper tray that is inserting slip sheets.

After selecting the paper tray, you can also specify the display timing and

copy method for two-sided copying.

Note

❒ Default:

• Tray to Program: Off

❒ When [At Mode Selected] is selected, slip sheet tray settings only appear

when the cover function or slip sheet function is selected.

Reference

"Slip Sheets", Copy Reference

User Tools (System Settings)

Timer Settings

❖ Auto Off Timer

After a specified period has passed, following job completion, the machine

automatically turns off, in order to conserve energy. This function is called

"Auto Off".

The machine status after the Auto Off operation is referred to as "Off mode",

or "Sleep mode". For the Auto Off Timer, specify the time to elapse before

Auto Off.

Note

❒ Default: 1 minute

❒ Enter a time interval between 10 seconds and 240 minutes, using the

number keys

❒ From “Off mode” or “Sleep mode”, the machine is ready to use within 10

seconds.

❒ Auto Off may not work when error messages appear.

❖ Panel Off Timer

Set the amount of time the machine waits before switching the panel off after

copying has finished or performing the last operation.

Note

❒ Default: 1 minute

❒ Enter a time interval between 10 seconds and 240 minutes, using the

number keys.

❖ System Auto Reset Timer

The System Reset setting automatically switches the screen to that of the func-

tion set in Function Priority. When no operations are in progress, or when an

interrupted job is cleared. This setting determines the system reset interval.

See p.49 “Function Priority”.

Note

❒ Default: ON, 60 seconds

❒ The time can be set from 10 to 999 seconds, using the number keys.

❖ Copier/Document Server Auto Reset Timer (copier/Document Server)

Specifies the time to elapse before copier and Document Server modes reset.

Note

❒ If [OFF] is selected, the machine does not automatically switch to the user

code entry screen.

❒ Default: ON, 60 seconds

❒ The time can be set from 10 to 999 seconds, using the number keys.

Settings You Can Change with User Tools

❖ Facsimile Auto Reset Timer (facsimile)

Specifies the time to elapse before the facsimile mode resets.

Note

❒ Default: 30 seconds

❒ The time can be set from 30 to 999 seconds, using the number keys.

❖ Scanner Auto Reset Timer (scanner)

Specifies the time to elapse before the scanner function resets.

Note

❒ If [OFF] is selected, the machine does not automatically switch to the user

code entry screen.

❒ Default: ON, 60 seconds

❒ The time can be set from 10 to 999 seconds, using the number keys.

❖ Set Date

Set the date for the copier's internal clock using the number keys.

Note

❒ To change between year, month, and day, press [←] and [→].

❖ Set Time

Set the time for the copier's internal clock using the number keys.

Note

❒ To change between hours, minutes and seconds, press [←] and [→].

❒ Enter the time using the 24–hour format (in 1 second increments).

Key Operator Tools

The key operator must set the following items. For settings or more information,

contact the key operator.

The key operator is recommended to program an key operator code when per-

forming the settings. See p.58 “Key Operator Code”.

❖ User Code Management

Allows you to control who uses the machine by setting codes for users.

User codes must be registered for user code management. See p.68 “User

Codes”.

Note

❒ Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF,

Printer/Auto Program

❒ By using Auto Program for the printer, you can keep a print log for each

user code entered from the driver.

User Tools (System Settings)

❖ Key Counter Management

Use the key counter to specify whether users are restricted or not.

Note

❒ Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF,

Printer/OFF

❖ External Charge Unit Management

Use the external charge unit to manage usage charges.

Note

❒ Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF,

Printer/OFF

❖ Key Operator Code

Specifies whether or not to use passwords (max. eight digits) to control Key

Operator Tools settings for key operator codes.

Note

❒ Default: OFF

❒ If you select [ON], enter the key operator code (max. eight digits) using the

number keys, and then select [Partial] or [All Initial Settings] to set the access

limit.

• If you selected [Partial]

An key operator code is only required for the Timer Setting, Key Oper-

ator Tools for System Settings, and Key Operator Tools for Facsimile

Features. [Menu Protect] can be set for [Maintenance] in Printer Features. If

you set [Menu Protect], you can set the key operator code for some Printer

Features. See "Printer Features Parameters", Printer Reference 2.

• If you selected [All Initial Settings]:

An key operator code is required to access all items in System Settings,

Copier/Document Server Features, Facsimile Features, Printer Fea-

tures, and Scanner Features.

❒ If you select [All Initial Settings], you must enter an key operator code to ac-

cess the Key Operator Code display.

❖ Extended Security

Specify whether or not to use the security function.

Note

❒ Default : OFF

❒ You have to set a 6-digit key operator code to enable Extended Security.

See p.58 “Key Operator Code”.

❒ When the Extended Security function is on, a security mark

appears on

the left side of the date, in the upper right of the display panel.

Reference

For details about security, see p.143 “Security”.

Settings You Can Change with User Tools

❖ Display/Print Counter

Allows you to view and print the number of prints.

• Display/Print Counter

Displays the number of prints for each function (Total, Copier, Facsimile,

Printer, A3/DLT, Duplex, and Staple).

• Print Counter List

Prints out a list of the number of prints made under each function.

• To print the counter list:

A Press the {User Tools/Counter} key.

B Press [System Settings].

^CPress [Key Operator Tools].

D Press [Display/Print Counter].

E Press [Print Counter List].

F Press the {Start} key.

G Press [Exit].

❖ Display/Clear/Print Counter per User Code

Allows you to view and print the numbers of prints accessed with user codes,

and to set those values to 0.

Note

❒ Press [U] and [T] to show all the numbers of prints.

❒ The number of prints may differ from the counter value shown in Dis-

play/Print Counter.

• Print counter per user code

Prints the number of prints made under each user code

• Clear counter per user code

Sets the number of prints made under each user code to 0.

Note

❒ Print list for each user code, see p.72 “Printing the Counter for Each User

Code”.

• Print counter for all user codes

Prints the number of prints made under all user codes.

• Clear counter for all user codes

Sets the number of prints made under all user codes to 0.

User Tools (System Settings)

❖ Print Address Book: Destination List

You can print the destination list registered in the Address Book.

• Print in Title 1 Order

Prints the Address Book in Title 1 order.

• Print in Title 2 Order

Prints the Address Book in Title 2 order.

• Print in Title 3 Order

Prints the Address Book in Title 3 order.

• Print Group Dial List

Prints the group Address Book.

A Select the print format.

^BTo print the list on two-sided pages, select [Print on 2 Sides].

C Press the {Start} key.

The list prints out.

❖ Address Book Management

You can add, change, or delete user information in the Address Book, and fac-

simile/scanner functions destinations.

For details about these operations, see p.68 “User Codes”, p.74 “Fax Destina-

tion”, and p.80 “E-mail Destination”, p.83 “Registering Folders”, p.91 “Regis-

tering a Protection Code”.

• [Program/Change]

This registers new user codes. You can register and change the items below:

• User Name

User (destination) name, key display, registration number, title selec-

tion

• User Code

User code, available functions

• Fax Dest.

Fax number, international TX mode, fax header, label insertion

• E-mail

E-mail address, sender registration

• Folder

Protocol, path, user name, password, port no., server name

• Protect Dest.

Sender's name, folder, protection code

• Group

• [Delete]

Deletes a user.

Note

❒ You can register up to 100 user codes. If you add the optional User Account

Enhance Unit, you can register up to 500 user codes.

❒ You can also register user codes using SmartNetMonitor for Admin (print-

er option required).

❒ You can also register user codes using a Web browser.

Settings You Can Change with User Tools

❖ Address Book: Program/Change/Delete Group

You can register multiple users in a group.

This allows you to easily control registered users in each group.

For details about operations, see p.93 “Registering Destinations to a Group”.

• [Program/Change]

This registers new groups, or changes the group name, key display, title se-

lection, registration number or protection code. You can also protect e-mail

destinations and folders.

• [Delete]

Deletes a group.

• [Protect Dest.]

Note

❒ You can register up to 100 groups.

❒ You can also group users (destinations) using a Web browser. See the Web

browser's Help.

❖ Address Book: Program/Change/Delete Transfer Request

You can register fax destinations for the Transfer Request function in facsim-

ile mode.

For details about operations, see p.97 “Registering the Transfer Request”.

• [Program/Change]

This registers new transfer requests and receiving stations, or changes the

transfer request name, key name, title selection, registration number, fax

destination or e-mail address.

• [Delete]

Deletes a transfer request.

Note

❒ You can register up to 100 transfer requests.

User Tools (System Settings)

❖ Address Book: Change Order

Changes the order of registered users (destinations).

Note

❒ You can rearrange the order of items on the same page, but you cannot

move items to another page. For example, you cannot move an item from

“PLANNING” ([OPQ]) to “DAILY” ([CD]).

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Key Operator Tools], and then press [TNext].

D Press [Address Book: Change Order].

E Press the user (destination) key you want to move.

Note

❒ You can select a user using the number key.

F Press the user (destination) key that is in the place you want to move to.

The user (destination) moves to the selected place, and the other users'

keys will shift also.

Note

❒ You can select a user using the number key.

Settings You Can Change with User Tools

❖ Address Book: Edit Title

You can edit the title to easily find a user.

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Key Operator Tools], and then press [TNext].

D Press [Address Book: Edit Title].

^EPress the title key you want to change.

F Enter the new name, and then press [OK].

^GPress [OK].

H Press [Exit].

❖ Address Book: Select Title

Specifies the title to select a user.

Note

❒ Default: Title 1

❖ Auto Delete File

Specifies whether documents stored in the Document Server are to be deleted

or not after a specified period of time elapses.

Note

❒ Default: Yes After 3 days

❒ If you select [Yes], documents stored subsequently are deleted after the

specified period.

❒ If you select [No], documents are not automatically deleted.

❒ If you select [Yes], enter a number of days from of 1 to 180 (in 1 day incre-

ments).

❒ The default is three days, this means documents are deleted three days (72

hours) after they are stored.

User Tools (System Settings)

❖ Delete All Files

Deletes all documents stored in the Document Server.

Note

❒ Even if a password is already set, all documents are deleted.

❒ A confirmation message appears. To delete all documents, select [Yes].

❖ Password Management for Stored Files

• Unlocking a locked document

When a document is locked due to a wrong password being entered, this

function unlocks the document, allowing access.

• Temporarily disabling document security

Password-protected documents can be temporarily accessed, without en-

tering the password.

Note

❒ Default: Do not Unlock

❒ Select [Unlock] only when you forget the password. After accessing the

document, be sure to select [Do not Unlock].

Reference

p.145 “Unlocking a locked document”

p.145 “Temporarily Disabling Document Security”

❖ AOF (Always ON)

Specify whether or not to use Auto Off.

Note

❒ Default: ON

❖ Program/Change LDAP Server

Programming an LDAP server allows you to look up e-mail destinations from

the LDAP server Address Book directly. This function is available when you

send scan files by e-mail in scanner mode.

You can program and change the identification name, server name, search

base, port no., authentication, user name, password, and search options.

Reference

For details about these operations, see p.101 “Programming/Changing

LDAP Server”.

❖ Use LDAP Server

Specify whether or not to use the LDAP server.

Note

❒ Default: OFF

❒ If you select [OFF], [Search LDAP] will not appear on the searching display.

Address Book

Registering user information, such as

fax number and e-mail address, in the

Address Book allows you to manage

them together.

Reference

p.68 “User Codes”

2. Protect Dest.

Reference

p.67 “When using the scanner

function”

Important

❒ Address Book data is stored on the

hard disk. It can be lost if there is

some kind of hard disk failure. The

manufacturer shall not be respon-

sible for any damage resulting

from data loss.

p.67 “Registering Sender Infor-

mation”

3. Group

Use this to display the group that

the selected user (destination) be-

longs to.

Note

❒ Using [Address Management Tool] in

SmartNetMonitor for Admin, you

can backup Address Book data.

We recommend backing up data

when using the Address Book.

You can group registered fax desti-

nations, e-mail destinations, and

folders to manage them better. For

details about operations, see p.93

“Registering Destinations to a

Group”.

Reference

❖ Items to register

4. User Name

For details about SmartNetMoni-

tor for Admin and how to install it,

see Printer Reference 1.

Reference

p.66 “Registering the destina-

tion name and key display”

For operating instructions, see

SmartNetMonitor for Admin

Help.

p.67 “Registering Sender Infor-

mation”

5. Fax Dest.

You can register and manage the fol-

lowing items in the Address Book:

Reference

p.66 “When using the fax func-

tion”

ZKZS030E

❖ To manage registered items

1. User Code

ticular functions to certain users,

and check their use of each func-

tion.

User Tools (System Settings)

6. E-mail

Registering Destination

Information

Reference

p.66 “When using the fax func-

tion”

❖ Registering the destination name and

key display

p.67 “When using the scanner

function”

• User Name

p.67 “Registering Sender Infor-

mation”

and key display name. This is

the basic information required

for managing destinations.

Reference

p.68 “User Codes”

7. Folder

❖ When using the fax function

Reference

• Fax Dest.

dress Book. To send a fax, select

the destination key as it appears

on the initial fax function dis-

play, so you can specify the fax

number. When you set Label In-

sertion to ON, the registered

destination name, preceded by

“To”, is printed at the top of the

page when it is received at the

other end.

p.67 “When using the scanner

function”

• SMB

• FTP

Reference

p.74 “Fax Destination”

• E-mail

Address Book. To send an Inter-

net Fax, select the destination

key as it appears on the initial

fax function display, so you can

specify the e-mail address.

Reference

p.80 “E-mail Destination”

Address Book

❖ When using the scanner function

Registering Sender

Information

• E-mail

Address Book. To send a scan

file by e-mail, select the destina-

tion key as it appears on the ini-

tial scanner function display, so

you can specify the e-mail ad-

dress.

❖ When using the scanner function

You can set Register as Sender to

ON for an e-mail address. If you do

this, you can use it as the sender

address when sending scan files by

e-mail.

Reference

• User Name

p.80 “E-mail Destination”

display name. This is useful

when selecting the sender from

the Attach Sender's Name list.

be recorded under Sender in

Scanned Files Status. Also, the

user name automatically ap-

pears in the From field of the e-

mail.

• Folder

name, and password. To send

files directly to shared folders,

select the destination key as it

appears on the initial scanner

function display, so you can

specify the folder.

Select SMB when sending files

to shared Windows folders.

Select FTP when uploading files

to an FTP server.

Reference

p.68 “User Codes”

• E-mail

Reference

can use it as the sender address

when sending scan files by e-

mail using the scanner function.

Also, the sender address auto-

matically appears in the From

field of the e-mail.

To display a user key on the At-

tach Sender's Name list, you

must register an e-mail address

to it.

p.83 “Registering Folders”

You can stop unauthorized us-

ers accessing folders from the

machine by setting a protection

code.

Reference

p.91 “Registering a Protec-

tion Code”

Reference

p.80 “E-mail Destination”

You can prevent misuse of

sender name by setting a pro-

tection code on the e-mail ad-

dress.

Reference

p.91 “Registering a Protec-

tion Code”

User Tools (System Settings)

User Codes

the following functions and check

their use of each function:

Registering a New User Code

• Copier

A Press the {User Tools/Counter} key.

• Document Server

• Facsimile

• Scanner

• Printer

Note

❒ The number of copies made of doc-

uments stored in the Documents

Server using the facsimile function

is counted for each user code. This

allows you to check each user's us-

age.

B Press [System Settings].

❒ The number of copies scanned us-

ing the scanner function is counted

for each user code. This allows you

to check each user's usage.

❒ To automatically register the print-

er driver user code, select [Auto Pro-

gram] for the printer in User Code

Management. To use the user code

set in User Tools, select [ON]. Set

the user codes registered in User

Tools for the printer driver. See

p.57 “User Code Management”.

C Press [Key Operator Tools], and then

press [TNext].

D Press [Address Book Management].

E Press [New Program].

Note

❒ To assign a user code to a regis-

tered user, press the user (desti-

nation) key whose user code is

to be registered, or enter the

registered number using the

number keys.

Reference

For details about setting user codes

for the printer driver, see Printer

Reference 1 or the printer driver

Help.

Important

F Set the user information.

❒ The functions associated with each

user code are the same. If you

change or delete user codes, man-

agement data and limits associated

with that code become invalid.

Note

❒ To register a user code to a reg-

istered user, proceed to step

User Codes

G Press [User Code].

To register the user name and

key display

H Enter the user code using the

number keys, and then press [#].

A Press [Change] on the right of

the user name or key display.

The user name or key display

entry display appears.

B Enter the user name or key dis-

play, and then press [OK].

Note

❒ If you make a mistake, press

[Clear] or the {Clear/Stop} key,

and then enter the code again.

❒ You can use the same user

name as that assigned to the

documents using the Docu-

ment Server function. For

this, the user code is not nec-

essary. p.31 “Document

Server”

I Select the functions to be used

with the user code from Available

Functions.

J To continue registering user

codes, press [Continue to Program],

and then repeat the procedure

Reference

p.141 “Entering Text”

from step

To select the title

A Press the key for the classifica-

tion you want to use under Se-

lect Title.

K Press [OK].

L Press [Exit].

M Press the {User Tools/Counter} key.

Note

❒ The keys you can select are as

follows:

• [Freq.]

…

Added to the

page that is displayed first.

• [AB],[CD],[EF],[GH],[IJK],

[LMN],[OPQ],[RST],[UV

W],[XYZ], [1] to [10]…

Added to the list of items

in the title selected.

❒ You can select [Freq.] and one

more page for each title.

User Tools (System Settings)

Changing the user code

Changing a User Code

A Press [User Code].

Note

B Press [Change], and then enter

the new user code using the

number keys.

❒ Even if you change a user code, the

counter value will not be cleared.

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Key Operator Tools], and then

press [TNext].

C Press [#].

D Press [Address Book Management].

E Select the registered user code

To change the available functions

you want to change.

A Press [User Code].

Press the user (destination) key, or

enter the registered number using

the number keys.

B Press the key to select the func-

tions to enable.

Note

❒ If you press , you can search

for a user by user name/index,

user code, fax destination, or e-

mail address.

❒ Press the key to highlight it,

and then the function is ena-

bled.

G Press [OK].

F Enter the new information for the

H Press [Exit].

item you want to change.

I Press the {User Tools/Counter} key.

To change the user (destination)

name or key display

A Press [Change] on the right of

the user (destination) name or

key display.

B Enter the user (destination)

name, and then press [OK].

Reference

p.141 “Entering Text”

To change the title

A Press the key for the classifica-

tion you want to use from Se-

lect Title.

User Codes

To delete a user (destination)

Deleting a User Code

A Press [Delete].

Important

B Select the user (destination)

❒ This operation also deletes user

codes registered to multiple func-

tions. User control via the deleted

user code is disabled.

you want to delete.

Press the user (destination) key,

or enter the registered code us-

ing the number keys.

A Press the {User Tools/Counter} key.

Note

B Press [System Settings].

❒ If you press

, you can

search for a user by user

name/index, user code, fax

destination, or e-mail ad-

dress.

C Press [Key Operator Tools], and then

press [TNext].

D Press [Address Book Management].

C Press [Yes] in the confirmation

screen.

To delete the user code

E Press [Exit].

A Select the user (destination)

whose code is to be deleted.

F Press the {User Tools/Counter} key.

Press the user (destination) key,

or enter the registered code us-

ing the number keys.

Displaying the Counter for

Each User Code

B Press [User Code].

C Press [Change] to delete the user

You can check the number of prints

made under each function's user

code.

code, and then press [#].

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Key Operator Tools].

D Press [OK].

D Press [Display/Clear/Print Counter per

User Code].

E Select [Print Counter], [Transmission

Counter] or [Scanner Counter].

Counters for individual function

usage under each user code ap-

pear.

User Tools (System Settings)

G Select the function usage you

want to print from [Print Counter],

[Transmission Counter], and [Scanner

Counter].

Printing the Counter for Each

User Code

You can print out the number of

prints made under each user code us-

ing [Print Counter], [Transmission Coun-

ter] or [Scanner Counter].

H Press [Print].

To print the number of prints for all

user codes

To print the number of prints made

under each user code

A Press the {User Tools/Counter} key.

B Press [System Settings].

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Key Operator Tools].

D Press [Display/Clear/Print Counter per

C Press [Key Operator Tools].

User Code].

D Press [Display/Clear/Print Counter per

E Press [Print Counter List] under All

User Code].

User Codes.

E Select a user code from the left

side of the display.

Note

❒ Enter the user code, and then

press [#] if the user code is regis-

tered.

Note

❒ Press [Select all on the page] to se-

lect all user codes on the page.

F Select the function usage you

want to print from [Print Counter],

[Transmission Counter], and [Scanner

Counter].

F Press [Print Counter List] under Per

User Code.

G Press [Print].

Note

❒ Enter the user code, and then

press [#] if the user code is regis-

tered.

User Codes

To clear the number of prints for

all user codes

Clearing the Number of Prints

A Press the {User Tools/Counter} key.

B Press [System Settings].

A Press [Clear] under All User

Codes.

C Press [Key Operator Tools].

D Press [Display/Clear/Print Counter per

User Code].

E Select the user code to clear.

B Select the function usage you

want to clear from [Print Coun-

ter], [Transmission Counter], and

[Scanner Counter].

To clear the number of prints

made under a user code

C Press [OK].

A Select the user code from the

left side of the display.

Note

❒ Press [Select all on the page] to

select all user codes on the

page.

B Press [Clear] under Per User

Codes.

C Select the function usage you

want to clear from [Print Coun-

ter], [Transmission Counter], and

[Scanner Counter].

D Press [OK].

User Tools (System Settings)

Fax Destination

not need to enter fax numbers each

time, and can send documents

scanned in using the facsimile func-

tion.

❖ Line

If the optional extra G3 interface

unit is installed, you can select the

line type per destination.

❖ Fax header

• It is easy to select the fax destina-

tion if you register a “User (Desti-

nation) Name” and “Key Display”

for the fax destination.

You can select to print a fax header

on fax messages the other party re-

ceives. The default is “1st Name”.

See Facsimile Reference <Advanced

Features>.

• You can register fax destinations as

a group.

❖ Label insertion

You can program the following items

in a fax destination:

With this function you can have

the receiver's name printed on the

message when it is received at the

other end. The name is printed at

the top of the page and will be pre-

ceded by “To”. You can also have a

standard message stamped on the

second and third lines after that.

❖ Fax number

Registers the destination's fax

number. You can enter a fax

number using up to 128 digits. You

must include every digit in the

number.

Note

❖ SUB Code

Registering a SUB Code allows

you to use Confidential Transmis-

sion to send messages to the other

fax machines which support a sim-

ilar function called “SUB Code”.

You can also program an SID Code

(Sender ID) under this function. A

code can be up to 20 digits long.

❒ Fax header and label insertion

are also printed when sending

by e-mail using fax functions.

❒ You can program a standard

message apart from one of those

registered in the machine. See

“Programming, Changing, and

Deleting Standard Messages”,

Facsimile Reference <Advanced

Features>.

❖ SEP Code

Registering a SEP Code allows you

to use Polling Reception to receive

faxes from the other fax machines

which support Polling Reception.

You can also program a PWD

Code when you want to use a pass-

word under this function. A code

can be up to 20 digits long.

❖ International TX mode

When setting the International TX

mode to [ON], the machine trans-

mits more carefully by lowering

transmission speed. However,

communication times increase.

Fax Destination

To register the user (destination)

name and key display

Registering a Fax Destination

A Press the {User Tools/Counter} key.

Press [Change] under User (Des-

tination) Name or Key Display.

The user (destination) name or

key display entry display ap-

pears.

B Enter the user (destination)

name or key display, and then

press [OK].

Note

❒ You can use the user name

when selecting a fax destina-

tion.

B Press [System Settings].

❒ You can register the user

code after the user name. For

details, see p.68 “User

Codes”.

Reference

p.141 “Entering Text”

C Press [Key Operator Tools], and then

press [TNext].

To select the title

D Press [Address Book Management].

E Press [New Program].

Note

A To associate a user with a title,

press the title key under Select

Title.

❒ To register a fax destination to a

registered user, press the user

(destination) key, or enter the

registered number using the

number keys.

F Set the user's information.

Note

❒ The keys you can select are as

❒ To register a fax destination to a

registered user, proceed to step

follows:

• [Freq.]

…

Added to the

page that is displayed first.

•

[AB], [CD], [EF], [GH],

[IJK], [LMN], [OPQ],

[RST], [UVW], [XYZ], [1] to

[10]… Added to the list of

items in the selected title.

❒ You can select [Freq.], and

one more page for each title.

User Tools (System Settings)

G Press [Fax Dest.].

To program the SEP Code

H Enter the fax number using the

A Press [Adv. Features], and then

number keys, and then press [OK].

select [SEP Code].

B Press [Change] under RX SEP

Code.

C Enter a SEP Code using the

number keys, and then press

[OK].

D To enter a password, press

[Change] under Password

(PWD).

To select the line

A Press [Select Line].

E Enter a password using the

number keys, and then press

[OK].

F Press [OK].

To set the International TX mode

B Select the line, and then press

A Press [Change] under Interna-

[OK].

tional TX Mode.

B Select [OFF] or [ON], and then

To program the SUB Code

press [OK].

A Press [Adv. Features], and then

select [SUB Code].

To select the fax header

B Press [Change] under TX SUB

Code.

Note

C Enter a SUB Code using the

number keys, and then press

[OK].

❒ You can register the fax header

name in Program Fax Informa-

tion under the system settings

of Facsimile Features. See Fac-

simile Reference <Advanced Fea-

tures>.

D To enter a password, press

[Change] under Password

(SID).

A Press [Change] under Fax Head-

E Enter a password using the

number keys, and then press

[OK].

er.

B Select [1st Name] or [2nd Name],

and then press [OK].

F Press [OK].

Fax Destination

To set label insertion

Changing a Registered Fax

Destination

When Label Insertion is set to ON,

the receiver's name and standard

messages are printed on the fax

message when it is received at the

other end.

A Press the {User Tools/Counter} key.

B Press [System Settings].

A Press [Change] under Label In-

C Press [Key Operator Tools], and then

sertion.

press [TNext].

B Select [ON].

D Press [Address Book Management].

C Press [Change] under Line 2.

D Select a standard message to

print on the second line. To

stamp a customized message,

press [Custom Message].

E Select the registered fax destina-

tion user you want to change.

Press the user (destination) key, or

enter the registered number using

the number keys.

Note

❒ If you press , you can search

for a user by user name/index,

user code, fax destination, or e-

mail address.

E Enter

message, and then

press [OK].

F Press [Fax Dest.].

Reference

p.141 “Entering Text”

G Enter the items.

F Press [OK].

To change the fax number

G Press [Change] under Line 3.

H Select a standard message, and

A Press [Change] under Facsimile

then press [OK].

No..

I Press [OK].

Note

❒ When a group is registered, you

can add this fax destination to

the group. See p.93 “Registering

Destinations to a Group”.

B Enter the new fax number us-

ing the number keys, and then

press [OK].

User Tools (System Settings)

To change the line

To change the fax header

A Press [Select Line].

A Press [Change] under Fax Head-

er.

B Select the fax header, and then

press [OK].

To change the label insertion

B Select the line type.

A Press [Change] under Label In-

C Press [OK].

sertion.

B Press [Change] under Line 2.

To change the SUB Code

C Select the new standard mes-

sage, or press [Custom Message]

to enter the new message.

A Press [Adv. Features].

B Press [SUB Code].

D Press [OK].

C Press [Change] under TX SUB

E Press [Change] under Line 3.

Code.

F Select the new standard mes-

D Enter the new SUB Code, and

sage, and then press [OK].

then press [OK].

G Press [OK].

H Press [OK].

Note

E To change the password, press

[Change] under Password

(SID).

F Enter the new password, and

❒ To change the user name, see

p.70 “To change the user (desti-

nation) name or key display”.

then press [OK].

G Press [OK].

To change the SEP Code

A Press [Adv. Features].

B Press [SEP Code].

C Press [Change] under RX SEP

Code.

D Enter the new SEP Code, and

then press [OK].

E To change the password, press

[Change] under Password

(PWD).

F Enter the new password, and

then press [OK].

G Press [OK].

Fax Destination

To delete all user information

Deleting a Registered Fax

Destination

A Press [Delete].

B Select a user you want to de-

Note

lete.

❒ If you delete a destination that is a

specified delivery destination,

messages to its registered Personal

Box, for example, cannot be deliv-

ered. Be sure to check the settings

in the fax function before deleting

any destinations.

Press the user (destination) key,

or enter the registered number

using the number keys.

C Press [Yes].

E Press [Exit].

Note

A Press the {User Tools/Counter} key.

❒ To delete user codes together,

see p.71 “Deleting a User

Code”.

B Press [System Settings].

C Press [Key Operator Tools], and then

F Press the {User Tools/Counter} key.

press [TNext].

D Press [Address Book Management].

To delete only the fax number

A Select the fax destination user

you want to delete.

Press the user (destination) key,

or enter the registered number

using the number keys.

B Press [Fax Dest.].

C Press [Change] under Facsimile

No..

D Press [Delete All], and then press

[OK].

E Press [OK].

User Tools (System Settings)

E-mail Destination

do not need to enter an e-mail address

every time, and can send scan files

from scanner or fax function by e-

mail.

Registering an E-mail

Destination

A Press the {User Tools/Counter} key.

• It is easy to select the e-mail desti-

nation if you register “User (Desti-

nation) Name” and “Key Display”

as the e-mail destination.

• You can register e-mail destina-

tions as a group.

• You can use the e-mail address as

the sender's address when sending

scan files in scanner mode. If you

do this, set a protection code on the

sender address to prevent use by

unauthorized people. See p.91

“Registering a Protection Code”.

B Press [System Settings].

• You can select an e-mail address

from an LDAP server, and then

details about programming an

LDAP server, See p.101 “Program-

ming/Changing LDAP Server”.

For details about searching an e-

mail address from an LDAP serv-

er, See “Sending Scan File by E-

mail”, Scanner Reference.

C Press [Key Operator Tools], and then

press [TNext].

D Press [Address Book Management].

E Press [New Program].

Note

❒ To register an e-mail address to

a registered user, press the user

(destination) key, or enter the

registered number using the

number keys.

F Set the user's information.

Note

❒ To register an e-mail address to

a registered user, proceed to

step

E-mail Destination

G Press [E-mail].

To register the user (destination)

name and key display

H Press [Change] under E-mail Ad-

dress.

Press [Change] under User (Des-

tination) Name or Key Display.

The user (destination) name or

key display entry display ap-

pears.

B Enter the user (destination)

name or key display, and then

press [OK].

I Enter the e-mail address.

Note

Entering the e-mail address

❒ You can use the user name

when selecting an address to

send an e-mail to.

A Enter the e-mail address.

❒

You can register the user code

after the user name. For de-

tails, see p.68 “User Codes”

Reference

p.141 “Entering Text”

B Press [OK].

To select the title

Using the e-mail address as the

sender

A To associate a user with a title,

press the title key under Select

Title.

A Press [ON] under Register as

Sender.

J Press [OK].

Note

❒ When a group is registered, oth-

er e-mail destinations can be

added to the group. See p.93

“Registering Destinations to a

Group”.

Note

❒ The keys you can select are as

follows:

• [Freq.]

…

Added to the

page that is displayed first.

•

[AB], [CD], [EF], [GH],

[IJK], [LMN], [OPQ],

[RST], [UVW], [XYZ], [1] to

[10]… Added to the list of

items in the selected title.

❒ You can select [Freq.] and one

more page for each title.

User Tools (System Settings)

H Press [OK].

Changing a Registered E-mail

Destination

Note

❒ To change the user name, see

p.70 “To change the user (desti-

nation) name or key display”.

A Press the {User Tools/Counter} key.

B Press [System Settings].

Deleting a Registered E-mail

Destination

C Press [Key Operator Tools], and then

press [TNext].

D Press [Address Book Management].

A Press the {User Tools/Counter} key.

E Select the registered e-mail ad-

B Press [System Settings].

dress user you want to change.

Press the user (destination) key, or

enter the registered number using

the number keys.

C Press [Key Operator Tools], and then

press [TNext].

D Press [Address Book Management].

Note

❒ If you press , you can search

for a user by user name/index,

user code, fax destination, or e-

mail address.

To delete only the e-mail address

A Select the e-mail address user

you want to delete.

Press the user (destination) key,

or enter the registered number

using the number keys.

F Press [E-mail].

G Enter the items.

B Press [E-mail].

To change the e-mail address

C Press [Change] under E-mail

Address.

A Press [Change] under E-mail

D Press [Delete All], and then press

Address.

[OK].

E Press [OK].

To delete all user information

A Press [Delete].

B Enter the e-mail address, and

B Select a user you want to de-

then press [OK].

lete.

Reference

p.141 “Entering Text”

Press the user (destination) key,

or enter the registered number

using the number keys.

C Press [Yes].

E Press [Exit].

Registering Folders

By registering a shared folder, you

can send scan files to it directly.

Using SMB to Connect

There are two types of protocol you

can use:

Note

❒ To register a folder in an FTP serv-

er, see p.87 “Using FTP to Con-

nect”.

• SMB

For sending files to shared Win-

dows folders

• FTP

To register an SMB folder

Use when sending files to an FTP

server.

A Press the {User Tools/Counter} key.

Note

❒ For details about protocols, server

names, and folder levels, ask your

network administrator.

❒ You can stop unauthorized users

accessing folders from the ma-

chine. See p.91 “Registering a Pro-

tection Code”.

❒ You can only select either SMB or

FTP. If you change protocol after

finishing your settings, all previ-

ous entries are cleared.

B Press [System Settings].

❒ You can register up to 50 folders

per group. Files cannot be sent to a

group with over 50 folders regis-

tered.

Reference

For details about network settings,

see Network Guide.

C Press [Key Operator Tools], and then

press [TNext].

For details about Scan to Folder,

see Scanner Reference.

D Press [Address Book Management].

E Press [New Program].

Note

❒ To register a folder to a regis-

tered user, press the user (desti-

nation) key, or enter the

registered number using the

number keys.

User Tools (System Settings)

F Set the user's information.

To select the title

Note

A To associate a user with a title,

press the title key under Select

Title.

❒ To register a folder to a regis-

tered user, proceed to step

To register the user (destination)

name and key display

A Press [Change] under User

(Destination) Name or Key

Display.

Note

The user (destination) name or

key display entry display ap-

pears.

❒ The keys you can select are as

follows:

• [Freq.]

…

Added to the

B Enter the user (destination)

name or key display, and then

press [OK].

page that is displayed first.

•

[AB], [CD], [EF], [GH],

[IJK], [LMN], [OPQ],

[RST], [UVW], [XYZ], [1] to

[10]… Added to the list of

items in the selected title.

Note

❒ You can use the user name as

the folder name.

❒ You can select [Freq.] and one

❒ You can register the user

code after the user name. For

details, see p.68 “User

Codes”.

more page for each title.

G Press [Folder].

H Press [SMB].

Reference

p.141 “Entering Text”

Note

❒ To specify a folder, you can ei-

ther enter the path manually, or

locate the folder by browsing

the network.

Reference

p.85 “To locate the folder manu-

ally”

p.85 “Using Browse Network to

locate the folder”

Registering Folders

To locate the folder manually

Using Browse Network to locate

the folder

A Press [Change] under Path.

A Press [Browse Network].

The client computers sharing

the same network as the ma-

chine appear.

Note

B Enter the path where the folder

❒ You can enter your user

name and password before

pressing [Browse Network]. If

you do, the Browse Network

display only lists client com-

puters you are authorized to

access.

is located.

Note

❒ Enter the path using this for-

mat: “\\ServerName\Share-

Name\PathName”.

❒ You can also enter an IP ad-

B Select a client computer.

dress.

❒ You can enter a path using

up to 128 characters.

C Press [OK].

Note

❒ If the format of the entered

path is not correct, a message

appears. Press [Exit], and

then enter the path again.

Shared folders under it appear.

Note

❒ You can press [Up One Level]

to switch between levels.

D Press [Change] under User

Name.

C Select the folder you want to

E Enter the user name, and then

press [OK].

The Logon display appears.

Note

❒

This is a user name which is

authorized to access the folder.

❒ If you have already entered

an authorized user name and

password, the Logon display

will not appear. Proceed to

step F.

F Press [Change] under Password.

G Enter the user's password, and

then press [OK].

D Enter the user name.

Note

❒

This is a user name which is

authorized to access the folder.

User Tools (System Settings)

E Enter the user's password, and

G Select the items you want to

then press [OK].

change.

The Browse Network display

reappears.

To change the protocol

Note

A Press [FTP].

❒ If the entered user name or

password is not correct, a

message appears. Press [Exit],

and then enter the user name

and password again.

F Press [OK].

B A confirmation message ap-

I Press [Connection Test] to check the

pears. Press [Yes].

path is set correctly.

Note

J Press [Exit].

❒ Changing the protocol will

clear all settings made under

the previous protocol.

Note

❒ If the connection test fails, check

the settings, and then try again.

C Enter each item again.

K Press [OK].

Reference

See steps I to T on p.87 “To

Changing a registered SMB folder

A Press the {User Tools/Counter} key.

Changing items under SMB

B Press [System Settings].

A Press [Change] under Path.

B Enter the new path where the

folder is located, and then

press [OK].

C Press [Key Operator Tools], and then

press [TNext].

D Press [Address Book Management].

Note

❒ You can also use Browse Net-

work to specify a new folder.

For details, see p.85 “Using

Browse Network to locate

the folder”.

E Select the user of the registered

folder you want to change.

Press the user (destination) key, or

enter the registered number using

the number keys.

C Press [Change] under User

Note

Name.

❒ If you press , you can search

for a user by user name/index,

user code, fax destination, or e-

mail address.

D Enter the new user name, and

then press [OK].

This is a user name which is au-

thorized to access the folder.

F Press [Folder].

E Press [Change] under Password.

F Enter the new password, and

then press [OK].

Registering Folders

H Press [Connection Test] to check the

To delete all user information

path is set correctly.

A Press [Delete].

I Press [Exit].

B Select a user you want to de-

lete.

Note

❒ If the connection test fails, check

Press the user (destination) key,

or enter the registered number

using the number keys.

the settings, and then try again.

J Press [OK].

C Press [Yes].

Note

E Press [Exit].

❒ To change the user (destination)

name, see p.70 “Changing a

User Code”.

Using FTP to Connect

Deleting a registered SMB folder

Note

❒ To register a shared folder config-

ured in Windows, see p.83 “Using

SMB to Connect”.

A Press the {User Tools/Counter} key.

B Press [System Settings].

To register an FTP folder

C Press [Key Operator Tools], and then

press [TNext].

A Press the {User Tools/Counter} key.

D Press [Address Book Management].

To delete only the registered

folder

A Select a user of the folder you

want to delete.

Press the user (destination) key,

or enter the registered number

using the number keys.

B Press [Folder].

B Press [System Settings].

C Press [FTP].

A confirmation message ap-

pears.

D Press [Yes].

E Press [OK].

Settings under SMB are all

cleared.

C Press [Key Operator Tools], and then

press [TNext].

D Press [Address Book Management].

User Tools (System Settings)

E Press [New Program].

To select the title

Note

A To associate a user with a title,

press the title key under Select

Title.

❒ To register a folder to a regis-

tered user, press the user (desti-

nation) key, or enter the

registered number using the

number keys.

F Set the user's information.

Note

❒ To register a folder to a regis-

Note

tered user, proceed to step

❒ The keys you can select are as

follows:

To register the user (destination)

name and key display

• [Freq.]

…

Added to the

page that is displayed first.

•

[AB], [CD], [EF], [GH],

[IJK], [LMN], [OPQ],

[RST], [UVW], [XYZ], [1] to

[10]… Added to the list of

items in the selected title.

Press [Change] under User (Des-

tination) Name or Key Display.

The user (destination) name or

key display entry display ap-

pears.

❒ You can select [Freq.] and one

B Enter the user (destination)

name or key display, and then

press [OK].

more page for each title.

G Press [Folder].

H Press [FTP].

Press [Change] under Server Name.

Note

❒ You can use the user name as

the folder name.

❒ You can register the user

code after the user name. For

details, see p.68 “User

Codes”.

Reference

p.141 “Entering Text”

J Enter the server name.

Note

❒ You can enter a server name us-

ing up to 64 characters.

K Press [Change] under Path.

L Enter the path.

Registering Folders

Note

Changing a registered FTP folder

❒ You can enter an absolute path,

using this format: “/us-

er/home/username”; or a rela-

tive path, using this format:

“directory/sub-directory”.

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Key Operator Tools], and then

❒ If you leave the path blank, the

the current working directory.

press [TNext].

D Press [Address Book Management].

❒ You can also enter an IP ad-

E Select the user of the registered

dress.

folder you want to change.

❒ You can enter a path using up to

Press the user (destination) key, or

enter the registered number using

the number keys.

128 characters.

M Press [OK].

Note

❒ To change the port number,

press [Change] under Port No..

Enter the port number using the

number keys, and then press [#].

You can enter 1 to 65535.

❒ If you press , you can search

for a user by user name/index,

user code, fax destination, or e-

mail address.

F Press [Folder].

N Press [Change] under User Name.

G Select the items you want to

O Enter the user name, and then

change.

press [OK].

To change the protocol

Note

❒ This is a user name which is au-

A Press [SMB].

thorized to access the folder.

P Press [Change] under Password.

Q Enter the user's password, and

then press [OK].

R Press [Connection Test] to check the

B A confirmation message ap-

path is set correctly.

pears. Press [Yes].

S Press [Exit].

Note

❒ Changing the protocol will

clear all settings made under

the previous protocol.

Note

❒ If the connection test fails, check

the settings, and then try again.

C Enter each item again.

T Press [OK].

Reference

See stepsH to K on p.83 “To

User Tools (System Settings)

Changing items under FTP

Deleting a registered FTP folder

A Press [Change] under Server

A Press the {User Tools/Counter} key.

Name.

B Press [System Settings].

B Enter the new server name, and

then press [OK].

C Press [Key Operator Tools], and then

C Press [Change] under Path.

press [TNext].

D Enter the new path, and then

D Press [Address Book Management].

press [OK].

E Press [Change] under User

To delete only the registered

folder

Name.

F Enter the new user name, and

then press [OK].

A Select a user of the folder you

This is a user name which is au-

thorized to access the folder.

want to delete.

Press the user (destination) key,

or enter the registered number

using the number keys.

G Press [Change] under Password.

H Enter the new password, and

then press [OK].

B Press [Folder].

C Press [SMB].

Note

❒ To change the port number,

press [Change] under Port

No.. Enter the new port

number using the number

keys, and then press [#].

A confirmation message ap-

pears.

D Press [Yes].

E Press [OK].

Settings under FTP are all

cleared.

H Press [Connection Test] to check the

path is set correctly.

To delete all user information

I Press [Exit].

Note

A Press [Delete].

❒ If the connection test fails, check

the settings, and then try again.

B Select a user you want to de-

lete.

Press the user (destination) key,

or enter the registered number

using the number keys.

J Press [OK].

Note

❒ To change the user (destination)

name, see p.70 “Changing a

User Code”.

C Press [Yes].

E Press [Exit].

Registering a Protection Code

You can stop sender's names or fold-

ers being accessed by setting a protec-

tion code.

D Press [Address Book Management].

E Press the user (destination) key

you want to register a protection

code to.

You can use this function to protect

the following:

• Folders

F Press [Protect Dest.].

You can prevent unauthorized ac-

cess to folders.

• Sender's names (when sending e-

mails)

You can prevent misuse of sender's

names.

Note

To protect the sender name

❒ This function is not available

when using Internet Fax to send

e-mails.

A Press [Protect] under Sender's

Name.

Registering a Protection Code

To a Single User

A Press the {User Tools/Counter} key.

To protect the folder

A Press [Protect] under Folder.

G Press [Change] under Protection

Code.

H Enter a protection code using the

number keys, and then press [#].

Note

B Press [System Settings].

❒ You can enter up to eight digits.

I Press [OK].

J Press [Exit].

C Press [Key Operator Tools], and then

press [TNext].

User Tools (System Settings)

Registering a Protection Code

To a Group User

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Key Operator Tools], and then

press [TNext].

Press [Address Book: Program/ Change/

Delete Group].

E Press the group key you want to

F Press [Protect Dest.].

G Press [Protect] under Folder.

H Press [Change] under Protection

Code.

I Enter a protection code using the

number keys, and then press [#].

Note

❒ You can enter up to eight digits.

J Press [OK].

K Press [Exit].

Registering Destinations to a Group

easily control registered fax, e-mail

and folders for each group.

Press [Address Book: Program/ Change/

Delete Group]

E Press [New Program].

To group destinations, the groups

must be registered beforehand.

F Press [Change] under Group

Note

Name.

❒ You can register up to 500 groups.

❒ When using Scan to Folder func-

tion, you cannot send scan files to a

group with over 50 folders regis-

tered.

❒ You can set a protection code to

prevent unauthorized access to the

folders registered in a group. For

details, see p.61 “Address Book:

Program/Change/Delete Transfer

Request”.

G Enter the group name, and then

press [OK].

The Key Display name sets auto-

matically.

Reference

p.141 “Entering Text”

Registering a New Group

H Press the title key under Select Ti-

tle, if necessary.

A Press the {User Tools/Counter} key.

Note

❒ The keys you can select are as

follows:

• [Freq.]… Added to the page

that is displayed first.

• [AB], [CD], [EF], [GH], [IJK],

[LMN], [OPQ], [RST],

[UVW], [XYZ], [1] to [10]…

Added to the list of items in

the selected title.

B Press [System Settings].

❒ You can select [Freq.] and one

more page for each title.

I When you want to change the key

display, press [Change] under Key

Display. Enter the key display,

and then press [OK].

C Press [Key Operator Tools], and then

J Press [OK].

press [TNext].

User Tools (System Settings)

Registering Destinations to a

Group

Removing a Destination from a

Group

You can register destinations to a

group.

A Press the {User Tools/Counter} key.

B Press [System Settings].

When registering new destinations,

you can also register groups at the

same time.

C Press [Key Operator Tools], and then

press [TNext].

A Press the {User Tools/Counter} key.

D Press [Address Book Management].

B Press [System Settings].

E Select the user (destination) to re-

move from a group.

C Press [Key Operator Tools], and then

press [TNext].

Press the user (destination) key, or

enter the registered number using

the number keys.

D Press [Address Book Management].

E Select the user (destination) to

F Press [Group].

G Press the highlighted group key.

Press the user (destination) key, or

enter the registered number using

the number keys.

Note

❒ If you press , you can search

for a user by user name/index,

user code, fax destination, or e-

mail address.

H Press [OK].

F Press [Group].

G Select a group to which you want

to register the destinations.

Note

❒ If you press , you can search

for a group by entering the

group name.

H Press [OK].

Registering Destinations to a Group

Displaying Destinations

Registered in Groups

Changing a Group Name

A Press the {User Tools/Counter} key.

You can check the user (destination)

of each group.

B Press [System Settings].

C Press [Key Operator Tools], and then

A Press the {User Tools/Counter} key.

press [TNext].

B Press [System Settings].

Press [Address Book: Program/ Change/

Delete Group].

C Press [Key Operator Tools], and then

press [TNext].

E Press the group key you want to

D Press

[Address

gram/Change/Delete Group].

Book:

Pro-

change.

F Enter the items.

E Select the group where the data

you want to check is registered.

To change the group name and

key display

F Press [Programed Users].

All the user (destination) names

appear.

A Press [Change] under Group

Name or Key Display.

B Enter the new group name or

key display, and then press

[OK].

G Press [OK].

To change the title

A Press the title key under Select

Title.

To change the registration

number

A Press [Change] under Registra-

tion No..

Enter the new registration

number using the number keys.

C Press [#].

G Press [OK].

User Tools (System Settings)

Deleting a Group

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Key Operator Tools], and then

press [TNext].

Press [Address Book: Program/Change /

Delete Group].

E Press [Delete].

F Press a group key you want to de-

lete.

G Press [Yes].

Registering the Transfer Request

This section describes how to register

the Transfer Station and Receiving

Station used in the fax function's

Transfer Request.

Note

❒ Polling ID's of the Requesting Par-

ty (this machine) and Transfer Sta-

tions must be identical.

Note

❒ You can have up to 30 Receiving

Stations per Transfer Station. If

you specify a Transfer Station

Group, the Group counts as a sin-

gle receiver.

❒ Before you can use Transfer Re-

quest, you must program the Poll-

ing ID and set the Transfer Report.

See “Programming a Polling

ID”and “Transfer Report”, Facsim-

ile Reference <Advanced Features>.

Registering a Transfer

Station/Receiving Station

❖ Transfer Station

This is the machine that receives

the Transfer Request to forward in-

coming messages to another desti-

nation.

A Press the {User Tools/Counter} key.

❖ Receiving Station

The facsimile or computer that re-

ceives messages from the Transfer

Station.

Limitation

❒ When messages are transferred by

fax, Transfer Stations must be ma-

chines of the same make as this,

and have the Transfer Station func-

tion.

B Press [System Settings].

❒ When messages are transferred by

e-mail, Transfer Stations must be

machines of the same make as this,

and have both the Transfer Station

and Internet Fax functions.

❒ You cannot use Transfer Request

without programming the fax

number or e-mail address of the

Requesting Party in the Address

Book (Quick Dial or Speed Dial) of

the Transfer Stations.

C Press [Key Operator Tools], and then

press [TNext].

Press [Address Book: Program/ Change

/ Delete Transfer Request].

E Press [New Program].

F Set the Transfer Request's infor-

mation.

User Tools (System Settings)

I Press [E-mail].

To register the Transfer Request

name and key display

J Enter the items. See steps H and I

on p.80 “Registering an E-mail

Destination”.

A Press [Change] under Transfer

Request Name or Key Display.

The user (destination) name or

key display entry display ap-

pears.

K Press [Receiving Station].

L Specify the Receiving Stations.

Note

B Enter the Transfer Request

name or key display, and then

press [OK].

❒ When specifying the Receiving

Stations, use the numbers

stored in Quick Dial keys,

Speed Dials or Groups in the

Transfer Station.

Reference

p.141 “Entering Text”

To select the title

Quick Dial

A To associate a Transfer Re-

quest name with a title, press

the title key under Select Title.

A Press [qQuick Dial].

B Enter the number stored in the

Quick Dial of the Transfer Sta-

tion using the number keys.

For example, to select the desti-

nation stored in Quick Dial 01 of

the Transfer Station, enter

{0}{1}.

C To specify an additional Re-

Note

ceiving Station, press [Add].

❒ The keys you can select are as

follows:

Speed Dial

• [Freq.]

…

Added to the

page that is displayed first.

A Press [qpSpeed Dial].

•

[AB], [CD], [EF], [GH],

[IJK], [LMN], [OPQ],

[RST], [UVW], [XYZ], [1] to

[10]… Added to the list of

items in the selected title.

B Enter the Speed Dial using the

number keys.

For example, to select the desti-

nation stored in Speed Dial 12 of

the Transfer Station, enter

{1}{2}.

❒ You can select [Freq.] and one

more page for each title.

C To specify an additional Re-

G Press [Fax].

ceiving Station, press [Add].

H Enter the items. See steps H and I

on p.75 “Registering a Fax Desti-

nation”.

Registering the Transfer Request

Group Dial

To change the Transfer Request

name and key display

A Press [qppGroup Dial].

A Press [Change] under Transfer

B Enter the Group number using

Request Name or Key Display.

the number keys.

Enter the new Transfer Request

name or key display, and then

press [OK].

For example, to select the desti-

nations stored in Group 04 of

the Transfer Station, enter

{0}{4}.

To change the title

C To specify an additional Re-

ceiving Station, press [Add].

A Press the title key under Select

Title.

M When you have specified all the

Receiving Stations, press [OK].

To change the Transfer Station

N Press [Exit].

A Press [Fax].

Proceed to step C when mes-

Changing a Registered Transfer

Station/Receiving Station

sages are transferred by e-mail.

B Change the Transfer Station's

information. See steps G and H

on p.77 “Changing a Regis-

tered Fax Destination”.

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [E-mail].

C Press [Key Operator Tools], and then

D Change the Transfer Station's

information. See steps G and H

on p.82 “Changing a Regis-

tered E-mail Destination”.

press [TNext].

Press [Address Book: Program/ Change/

Delete Transfer Request].

E Select the registered Transfer Sta-

tion/Receiving Station user you

want to change.

To change the Receiving Station

A Press [Receiving Station].

Press the user (destination) key, or

enter the registered number using

the number keys.

B Select the Receiving Station

you want to change.

C Press [Clear] to clear the

number, and then enter the

new number using the number

keys.

Note

❒ If you press , you can search

for a user by Transfer Request

name, fax destination, or e-mail

address.

G Press [OK].

H Press [Exit].

F Enter the items.

User Tools (System Settings)

Deleting a Registered Transfer

Station/Receiving Station

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Key Operator Tools], and then

press [TNext].

Press [Address Book: Program/ Change/

Delete Transfer Request].

E Press [Delete].

F Select a Transfer Request you

want to delete.

Press the Transfer Request key, or

enter the registered number using

the number keys.

G Press [Yes].

H Press [Exit].

100

Programming/Changing LDAP Server

Programming an LDAP server allows

you to look up e-mail destinations

from the LDAP server Address Book

directly. This function is available

when you send scan files by e-mail

using scanner function.

D Press [Program/Change LDAP Server].

E Enter the items.

To enter an identification name

A Press [Change] under Identifi-

Note

cation Name.

❒ Select [ON] in the Use LDAP Server

setting to use this function. See

p.64 “Use LDAP Server”.

❒ This function supports LDAP Ver-

sion 2 and 3.

❒ To ensure successful searching,

make sure the server name and

port number are entered correctly.

For details, ask your network ad-

ministrator.

B Enter the server's identifica-

tion name.

C Press [OK].

To enter a server name

Programming an LDAP Server

A Press [Change] under Server

Name.

A Press the {User Tools/Counter} key.

B Enter the LDAP server name.

C Press [OK].

To enter the search base

A Press [Change] under Search

Base.

B Enter the search base.

Note

❒ For example, if you enter

“ou=sales department,

o=ABC”, searching will start

below the sales department

level of ABC company (here,

“ou” stands for organization

unit, and “o” stands for com-

pany).

B Press [System Settings].

C Press [Key Operator Tools], and then

C Press [OK].

press [TNext] twice.

101

User Tools (System Settings)

To enter a port number

To enter the user name and

password

A Press [Change] under Port No..

B Enter the port number using

the number keys, and then

press [#].

Note

❒ To use the administrator ac-

count for authentication, enter

the account name and password

here.

To set authentication

❒ If you leave the user name and

password blank, users will be

prompted for the password eve-

ry time they attempt to connect

to the LDAP server.

A Press [Next].

B Press [ON] or [High Security] un-

der Authentication.

A Press [Next].

B Press [Change] under User

Name.

C Enter the user name, and then

press [OK].

Note

D Press [Change] under Password.

❒ [High Security] is not available

with LDAP Version 2.

E Enter the password, and then

press [OK].

❒ When [ON] or [High Security]

is selected, the administrator

account name and password

is required to access the

LDAP server.

To test the connection

A Press [Connection Test].

A connection test is carried

out.

❒ When [High Security] is select-

ed, you can use a generic

password unique to the net-

work. If you do this, the serv-

er also requires the same

setting. For details, ask your

network administrator.

B Press [Exit].

Note

❒ If the connection test fails,

check your settings, and

then try again.

102

Programming/Changing LDAP Server

To set search options

Changing an LDAP Server

Note

A Press the {User Tools/Counter} key.

❒ You can search the LDAP server

data using keywords below:

Name, E-mail Address, Fax

Destination, Company Name,

Department Name. You can

specify an additional keyword.

This must be predefined in your

LDAP database.

B Press [System Settings].

C Press [Key Operator Tools], and then

press [TNext] twice.

D Press [Program/Change LDAP Server].

E Change the items.

A Press [Next] twice.

B Press [Change] under Attribute.

To change an identification name

C Enter the attribute you want to

use for searching e-mail ad-

dresses, and then press [OK].

A Press [Change] under Identifi-

cation Name.

D Press [Change] under Key Dis-

play.

E Enter the attribute's display

name, and then press [OK].

Note

B Enter

new identification

❒ For example, if you want to

sort e-mail addresses by em-

ployees' number, enter “em-

ployeeNo” in the Attribute

field, and “Employee No.” in

the Key Display field.

name for the server.

C Press [OK].

To change the server name

A Press [Change] under Server

F Press [OK].

Name.

B Enter the new LDAP server

G Press [Exit].

name.

H Press the {User Tools/Counter} key.

C Press [OK].

To change the search base

A Press [Change] under Search

Base.

B Enter the new search base.

C Press [OK].

103

User Tools (System Settings)

To change a port number

To change the user name and

password

A Press [Change] under Port No..

A Press [Next].

B Enter the new port number us-

ing the number keys, and then

press [#].

B Press [Change] under User

Name.

C Enter the new user name, and

then press [OK].

To change authentication

D Press [Change] under Password.

A Press [Next].

E Enter the new password, and

B Select [ON] or [High Security] if

you want to activate authenti-

cation. Select [OFF] to cancel it.

then press [OK].

Note

❒ The user name and password

are of a user who is author-

ized to access the LDAP serv-

er.

Note

❒ [High Security] is not available

when the LDAP Version is 2.

❒ When [ON] or [High Security]

is selected, the administrator

account name and password

is required to access the

LDAP server.

❒ You can press [Connection

Test] to check if the new set-

tings work.

To change search options

❒ When [High Security] is select-

ed, you can use a generic

password unique to the net-

work. If you do this, the serv-

er also requires the same

setting. For details, ask your

network administrator.

A Press [Next] twice.

B Press [Change] under Attribute.

C Enter a new attribute, and then

press [OK].

D Press [Change] under Key Dis-

play.

E Enter the attribute's new dis-

play name, and then press [OK].

F Press [OK].

G Press [Exit].

H Press the {User Tools/Counter} key.

104

5. Troubleshooting

If Your Machine Does Not Operate As You

Want

The following chart gives explanations of common problems and messages. If

other messages appear, follow the instructions displayed.

Note

❒ If you cannot make copies as you want because of the paper type, paper size

or paper capacity problems, use recommended paper. See p.161 “Copy Pa-

per”.

General

Problem

Causes

Solutions

This message appears

when you turn on the oper-

ation switch or change the

toner bottle.

Wait for the machine to get ready.

“Please wait.” ap-

pears

The display is off.

The screen contrast knob is Set the screen contrast knob to the

turned to the dark position. light position to see the display pan-

el properly.

The machine is in Energy

Saver mode.

Press the {Energy Saver} key to can-

cel Energy Saver mode.

The operation switch is

turned off.

Turn on the operation switch.

Nothing happens when the The main power switch is Turn on the main power switch.

operation switch is turned turned off.

on.

Memory is full.

There are too many

scanned pages or stored

files: hard disk capacity is

exceeded.

Press [Delete File] to delete unneces-

sary documents.

The function status indica- The function associated

Press the function key correspond-

tor is red.

with the red indicator was ing to the indicator. Follow the in-

interrupted.

structions that appear on the control

panel.

The user code entry dis-

play appears.

Users are restricted by user Enter the user code (up to 8 digits),

management. and then press [#].

105

Troubleshooting

Problem

Causes

Solutions

The main power in- This occurs in the fol- Close the exposure glass cover or ADF, and

dicator continues

blinking and does

not turn off when

pressed.

lowing cases:

check if the machine communicating with a

computer.

•

The exposure

glass cover or the

ADF is open.

•

The machine is

communicating

with external

equipment.

•

The hard disk is

active.

Original images are

printed on the re-

verse side of the pa- rectly.

per.

You may have load- Load paper correctly. Load paper into Tray 1-4

ed the paper incor-

with the print side up, and into the LCT or by-

pass tray with the print side down. See p.110

“Orientation-Fixed Paper or Two-Sided Paper”.

Misfeeds occur fre-

quently.

The tray's side

guides may not be

locked.

Check the side guides are locked. See p.120

“Changing the Paper Size”.

The tray's end guide Check the end guide is set properly. See p.120

may not be set prop- “Changing the Paper Size”.

erly.

You may have load- When using paper of a size that cannot be de-

ed paper of a size not tected automatically, use Tray Paper Settings to

shown on the paper set the paper size. See p.53 “Tray Paper Size:

size selector.

Tray 1–4” and p.161 “Copy Paper”.

An error message re- When a misfeed mes- Clear misfed paper, and then open and close the

mains, even if misfed sage appears, it re- front cover. See p.114 “x Clearing Misfeeds”.

paper is removed.

mains until you open

and close the cover,

as required.

An error message re- This may occur if the Press the {Start} key.

mains, even if con-

sumables are

HDD is not installed.

replaced and/or mis-

fed paper is re-

moved.

Cannot print in du-

plex mode.

You cannot use pa-

per in the bypass tray mode or with the printer driver.

for duplex printing.

For duplex printing, select Tray 1-4 in copier

[1 Sided Copy] is se-

lected for Paper

Type: Tray 1-4.

Select [2 Sided Copy] for Paper Type: Tray 1-4. See

p.54 “Paper Type: Tray 1–4”

You forgot your key

operator code

—

Contact your service representative.

106

If Your Machine Does Not Operate As You Want

Document Server

Problem

Solutions

The number of scanned pages exceeds the capacity per

file of the Document Server.

"Scanned pages exceeded

max. number. Do you want

to store the scanned pag-

es as a file?" appears.

To store scanned pages as a file, press [Store File].

Scanned data is stored as a file in the Document Server.

If you do not want to store scanned pages, press [No].

Scanned data is deleted.

You forgot your password.

You can temporarily access password-protected files.

Press [Unlock] in Password Management for Stored Files

in User Tools. See p.145 “Temporarily Disabling Docu-

ment Security” .

You can delete all stored documents at once with User

Tools. See p.64 “Delete All Files” .

Make sure no important documents are stored in the

Document Server before deleting all stored documents.

You cannot find out what is stored in Check the date or time column in the Document Server:

a file.

Select Files to Print display.

Check document content by printing it's first page. Press

the line of the document in the Document Server: Select

Files to Print display, and then press [Print 1st Page] fol-

lowed by the {Start} key.

Memory frequently becomes full.

•

Press [Delete File] to delete selected documents to in-

crease available memory.

•

Delete documents stored using the scanner function.

See Scanner Reference.

You want to check print quality be- Check print quality by printing out only the first set us-

fore making a large print run.

ing the {Sample Copy} key.

The copier or scanner function is in use. To cancel a job

in progress, first press [Exit], and then press the {Copy}

key or {Scanner} key. Next, press the {Clear/Stop} key.

When the message "[Stop] key was

"Original is being

scanned by another func-

tion." appears.

pressed.Stop printing?" appears, press [Stop].

107

Troubleshooting

B Loading Paper

Reference

For paper types and sizes, see

p.161 “Copy Paper”.

Setting special paper in the paper

tray 2

A Load the special paper below

the limit mark of the tray.

Loading Paper into Paper

Trays

Note

❒ You can change the paper size, see

p.120 “Changing the Paper Size”.

A Pull out the paper tray until it

stops.

B Square the paper and load it in

Note

the tray with the copying face up.

❒ Fan the paper before loading.

❒ When using paper such as

translucent paper, straighten

curled or warped paper be-

fore loading.

C Push the paper tray in until it

stops.

Important

❒ If you add paper to a paper tray

with paper left inside, a misfeed

might occur.

❒ Do not stack paper over the lim-

it mark.

❒ When loading small quantities

of paper, be careful not to

squeeze the side guide in too

tightly, as the paper will not

feed properly.

108

B Loading Paper

Note

Loading Paper into Large

Capacity Tray (optional)

❒ Fan the paper before loading.

❒ Straighten curled or warped pa-

per before loading.

Note

C Push the paper tray in until it

❒ Load copy paper of the same size

and orientation in both left and

right side trays.

stops.

A Pull out the LCT.

B Square the paper, and then load it

in the tray with the copying face

up.

Important

❒ Align the right edge of the right

copy paper stack with the right

edge of the tray.

❒ Align the left edge of the left

copy paper stack with the left

edge of the tray.

❒ Do not stack paper over the lim-

it mark.

109

Troubleshooting

Orientation-Fixed Paper or Two-Sided Paper

Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead

paper, punched paper, or copied paper) might not print correctly, depending on

how the originals and paper are placed. Select [Yes] in Letterhead Setting under

Copier/Document Server Features, and then place the original and paper as

shown below (see Copy Reference). When printing with the printer function, plac-

ing orientation is the same.

LCT

ADF

110

D Adding Toner

When D appears, it is time to add toner.

R WARNING:

• Do not incinerate used toner or toner containers. Toner dust might ig-

nite when exposed to an open flame. Dispose of used toner containers

in accordance with local regulations.

R CAUTION:

• Keep toner (used or unused) and toner containers out of reach of children.

Important

❒ Fault may occur if you use toner other than the recommended type.

❒ When adding toner, do not turn off the operation switch. If you do, settings

will be lost.

❒ Always add toner when the machine instructs you.

❒ Do not repeatedly install and remove toner bottles. This will result in toner

leakage.

❒ Do not shake the removed toner bottle. Remaining toner might scatter.

Note

❒ You can make about 50 copies even after the “DToner is almost emp-

ty.”and “Replace Toner Bottle.” messages appear, but replace toner ear-

ly to prevent poor copy quality.

Reference

For details about toner storage, see p.130 “Toner Storage”.

111

Troubleshooting

Removing Toner

•

1: Open the front cover of the machine.

2: Lift the green lever.

•

3: Push the green lever, and then gently

pull out the holder.

SLOW

4: Push the toner bottle back to raise its top,

and then gently pull out the bottle.

112

Inserting Toner

•

1: Hold the new bottle horizontally and

shake it from side to side five or six times.

Note

❒

Do not remove the black cap before

shaking.

2: Remove the black cap.

Note

❒

Do not remove the inner cap.

•

3: Put the toner bottle on the holder, and

then pull its top forward.

4: Push in the green lever until it clicks.

SLOW

•

5: Press down the green lever.

6: Close the machine's front cover.

113

Troubleshooting

x Clearing Misfeeds

R CAUTION:

• The fusing section of this machine might be very hot. Caution should be tak-

en when removing misfed paper.

Important

❒ When clearing misfeeds, do not turn off the operation switch. If you do, your

copy settings will be lost.

❒ To prevent misfeeds, do not leave any torn scraps of paper inside the ma-

chine.

❒ If paper misfeeds occur frequently, contact your service representative.

Note

❒ More than one misfed area may be indicated. When this happens, check all

the areas indicated. See the following charts: A, B, C, D, P, R, Y, Z

❒ Inside the finisher, or inside the front cover, there is a sticker explaining how

to remove misfed paper.

114

x Clearing Misfeeds

115

Troubleshooting

116

x Clearing Misfeeds

ZLFX260E

117

Troubleshooting

118

x Clearing Misfeeds

ZLFX270E

119

Troubleshooting

Changing the Paper Size

Preparation

D Release the side lever.

Be sure to select the paper size

with User Tools and the paper size

selector. If you do not, misfeeds

might occur. See p.53 “Tray Paper

Size: Tray 1–4”.

Important

❒ If you want to change the paper

size set in the LCT, contact your

service representative.

Reference

For details about paper sizes and

types, see p.161 “Copy Paper”.

E While pressing the release lever,

adjust the side guides.

Changing the Paper Size of the

Paper Tray

A Make sure the paper tray is not in

use. Then, pull the paper tray out

slowly.

B If paper is loaded in the tray, re-

F Square the paper, and then load it

in the tray with the copying face

up.

move it.

C While pressing the release lever,

adjust the back guide.

Important

❒ Do not stack paper over the lim-

it mark.

❒ Make sure the paper stack is

flush against the right side

guide.

120

Changing the Paper Size

Note

I While pressing the release lever,

adjust the back guide to the new

paper size.

❒ Fan the paper before loading.

❒ Straighten curled or warped pa-

per before loading.

G While pressing the release lever,

adjust the side guides to the new

paper size.

J Adjust the paper size selector to

the new paper size.

Important

❒ When loading small quantities

of paper, be careful not to

squeeze the side guide in too

tightly, as the paper will not

feed properly.

H Lock the side lever.

To adjust the paper size to a size

not indicated on the paper size

selector

A Set the paper size selector to

the p mark.

B Press the {User Tools/Counter}

key.

C Press [System Settings].

D Press [Tray Paper Settings].

E Press [Tray Paper Size: Tray 1],

[Tray Paper Size: Tray 2], [Tray Pa-

per Size: Tray 3] or [Tray Paper

Size: Tray 4].

F Select the required size, and

then press [OK].

121

Troubleshooting

G Press [Exit] or the {User Tools/

Counter} key to exit User Tools.

Reference

p.53 “Tray Paper Size: Tray

1–4”

K Gently push the paper tray in un-

til it stops.

L Check the paper size shown on

the display panel.

122

d Adding Staples

Important

❒ Stapling failures or jams may occur if you use a staple cartridge other than

that recommended.

Reference

For details about the type of finisher, see p.17 “External Options”.

500-Sheet Finisher

•

1: Open the side cover.

2: Remove the cartridge.

3: Take out the empty refill in the direction

of the arrow.

4: Push in the new refill until it clicks.

•

5: Pull out the ribbon.

123

Troubleshooting

•

6: Reinstall the cartridge.

7: Close the side cover.

1000-Sheet Finisher

•

1: Open the front cover of the finisher, and

then pull out the staple unit.

ZGJS801E

•

2: Hold the green lever, and then gently

pull out the cartridge.

ZGJS802E

•

3: Hold both sides of the cartridge.

4: Pull up the upper unit of the cartridge.

ZGJS803E

•

5: Take out the empty refill in the arrow di-

rection.

ZGJS804E

124

d Adding Staples

•

6: Align the arrows on the new refill with

those on the cartridge, and then push in the

refill until it clicks.

ZGJS805E

ZGJS806E

ZGJS807E

7: Gently push down the upper unit into

the cartridge.

8: Pull out the ribbon.

•

9: Hold the green lever while pushing in

the cartridge until it clicks.

10: Push back the staple unit, and then

close the front cover of the finisher.

ZGJS808E

125

Troubleshooting

Removing Jammed Staples

Note

❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over

in the tray. If there is no improvement, change to a stiffer copy paper.

❒ When the 500-sheet finisher is installed, after removing jammed staples, sta-

ples will not be ejected the first few times you try to use the stapler.

Reference

For types of finisher, see p.17 “External Options”.

500-Sheet Finisher

•

1: Open the side cover.

2: Remove the cartridge.

3: Open the face plate.

4: Remove the jammed staples.

•

5: Reinstall the cartridge.

6: Close the side cover.

126

Removing Jammed Staples

1000-Sheet Finisher

•

1: Open the front cover of the finisher, and

then pull out the staple unit.

ZGJS801E

ZGJS802E

ZGJS813E

ZGJS814E

ZGJS815E

ZGJS864E

•

2: Hold the green lever while gently pull-

ing out the cartridge.

3: Open the cartridge's face plate.

4: Remove any jammed staples.

5: Pull down the cartridge's face plate until

it clicks.

•

6: Hold the green lever while pushing in

the cartridge until it clicks.

7: Push back the staple unit, and then close

the front cover of the finisher.

127

Troubleshooting

128

6. Remarks

Dos and Don'ts

• When the machine is not in use

and in stand-by mode, you may

hear a small noise inside. This is

caused by the image stabilization

process and is not a malfunction.

R CAUTION:

• Unplug the power cord from the

wall outlet before you move the

machine. While moving the ma-

chine, you should take care that

the power cord will not be dam-

aged under the machine.

• Do not turn off the operation

switch while copying or printing.

Make sure all copying or printing

has finished first.

Important

❒ Do not turn the power off while

the On indicator is lit or blinking.

Doing so may damage the hard

disk.

• The machine might not produce

good copy images if condensation

forms inside as a result of rapid

temperature change.

❒ Before unplugging the power cord

or turning off the main power

switch, make sure remaining

memory space is at 100%, as

shown on the display. See p.23

“Turning Off the Power” and p.23

“Turning Off the Main Power”.

• Do not open the covers of the ma-

chine while copying or printing. If

you do, misfeeds might occur.

• Do not move the machine during

copying or printing.

• If you operate the machine im-

properly or a machine failure oc-

curs, settings might be lost. Be sure

to make a note of your machine

settings.

• When you use this machine for a

long time in a confined space with-

out good ventilation, you may de-

tect an odd smell. To keep the

workplace comfortable, we recom-

mend that you keep it well venti-

lated.

• The supplier shall not be liable for

any loss or damage resulting from

mechanical failure, loss of settings,

or use of the machine.

• Do not touch areas on or around

the fusing unit. These areas get hot.

• After making copies continuously,

the exposure glass may become

warm—this is not a malfunction.

• The area around the ventilation

hole might feel warm. This is

caused by exhaust air and is not a

malfunction.

129

Remarks

Toner

Handling Toner

R WARNING:

• Do not incinerate used toner or toner containers. Toner dust might ig-

nite when exposed to an open flame. Dispose of used toner containers

in accordance with local regulations.

R CAUTION:

• Keep toner (used or unused) and toner containers out of reach of children.

Important

❒ Fault may occur if you use toner other than the recommended type.

Reference

To add toner, see p.111 “D Adding Toner”.

Toner Storage

When storing toner, the following precautions should always be followed:

• Store toner containers in a cool, dry place free from direct sunlight.

• Store on a flat surface.

Used Toner

Note

❒ Toner cannot be re-used.

130

Where to Put Your Machine

Environments to avoid

Machine Environment

• Locations exposed to direct sun-

light or other sources of strong

light (more than 1,500 lux).

Choose your machine's location care-

fully. Environmental conditions

greatly affect its performance.

• Locations directly exposed to cool

air from an air conditioner or heat-

ed air from a heater. (Sudden tem-

perature changes can cause

condensation to form inside the

machine.)

Optimum environmental conditions

R CAUTION:

• Keep the machine away from hu-

midity and dust. Otherwise a fire

or an electric shock might occur.

• Locations close to machines gener-

ating ammonia, such as a diazo

copy machine.

• Do not place the machine on an

unstable or tilted surface. If it top-

ples over, an injury might occur.

• Places where the machine will be

subject to frequent strong vibra-

tion.

R CAUTION:

• Dusty areas.

• If you use the machine in a con-

fined space, make sure there is a

continuous air turnover.

• Areas with corrosive gases.

• Temperature: 10-32 °C (50-89.6 °F)

(humidity to be 54% at 32 °C, 89.6

°F)

• Humidity: 15-80% (temperature to

be 27 °C, 80.6 °F at 80%)

• A strong and level base.

• The machine must be level within

5 mm, 0.2 inches: both front to rear

and left to right.

• To avoid possible buildup of

ozone, be sure to locate this ma-

chine in a large well ventilated

room that has an air turnover of

more than 30 m³/hr/person.

131

Remarks

Moving

Power Connection

R CAUTION:

R WARNING:

• Unplug the power cord from the

wall outlet before you move the

machine. While moving the ma-

chine, you should take care that

the power cord will not be dam-

aged under the machine.

• Connect the machine only to

the power source described on

the inside front cover of this

manual. Connect the power

cord directly into a wall outlet

and do not use an extension

cord.

Important

• Do not damage, break or make

any modifications to the power

cord. Do not place heavy ob-

jects on it. Do not pull it hard

nor bend it more than neces-

sary. These actions could

❒ Be careful when moving the ma-

chine. Take the following precau-

tions:

• Turn off the main power. See

p.23 “Turning Off the Main

Power”.

cause an electric shock or fire.

• Unplug the power cord from

the wall outlet. When you pull

out the plug from the socket,

grip the plug to avoid damag-

ing the cord, thereby reducing

the risk of fire or electric shock.

R CAUTION:

• Unplug the power cord from the

wall outlet before you move the

machine. While moving the ma-

chine, you should take care that

the power cord will not be dam-

aged under the machine.

• Close all covers and trays, in-

cluding the front cover and by-

pass tray.

R CAUTION:

❒ Move the machine carefully. If you

do not, it could be damaged and

stored files might be lost.

• When you disconnect the power

plug from the wall outlet, always

pull the plug (not the cable).

❒ Do not take off the holding stand.

• When the main power switch is in

the stand-by position, the optional

anti-condensation heaters are on.

In an emergency, unplug the ma-

chine's power cord.

❒ Protect the machine from strong

shocks. Impact can damage the

hard disk and cause stored files to

be lost. As a precautionary meas-

ure, files should be copied to an-

other computer.

• When you unplug the power cord,

the anti-condensation heaters turn

off.

• Make sure the plug is inserted

firmly in the wall outlet.

• Voltage must not fluctuate by

more than 10%.

• The wall outlet shall be installed

near the machine and shall be eas-

ily accessible.

132

Where to Put Your Machine

Access to the Machine

Place the machine near the power

source, providing the clearance areas

shown.

1. Rear: more than 1 cm (4")

2. Right: more than 1 cm (4")

3. Front: more than 75 cm (29.6")

4. Left: more than 1 cm (4")

Note

❒ For the required space when op-

tions are installed, contact your

service representative.

133

Remarks

Maintaining Your Machine

If the exposure glass, exposure glass

cover, or ADF belt is dirty, copy clari-

ty may be reduced. Clean these parts

if they are dirty.

Cleaning the Exposure Glass

Cover

❖ Cleaning the machine

Wipe the machine with a soft,

damp cloth, and then wipe it with

a dry cloth to remove the water.

Important

❒ Do not use chemical cleaners or or-

ganic solvents, such as thinner or

benzene. If such substances get in-

side the machine or melt plastic

parts, a failure might occur.

ZGJS826E

❒ Do not clean parts other than those

explicitly specified in this manual.

Other parts should only be cleaned

by your service representative.

Cleaning the Auto Document

Feeder

Cleaning the Exposure Glass

GDSH130J

Clean 1 and 2.

GDSH050J

Clean 1 and 2.

134

Replacing the Photo Conductor Unit (PCU)

When the “Replace photoconductor

A If the duplex unit is installed,

unit” message appears on the display

open it by pushing up the catch.

panel, it is time to replace the PCU

panel.

R WARNING:

• Do not incinerate the photo-

conductor unit. Toner dust

might ignite when exposed to

an open flame. Dispose of the

used photoconductor unit in

accordance with local regula-

tions.

Important

B Open the machine's right cover

❒ Do not tilt the used PCU after tak-

ing it out of the machine. If you do,

toner might leak out.

by pushing up the catch.

❒ Do not hold the developer car-

tridge while taking out the used

PCU. If you do, the cartridge might

unlock and fall.

❒ Do not touch the PCU. If you do,

copy quality might be reduced.

❒ Before you take out the used PCU,

wait until the machine has com-

pletely stopped and is making no

sound. Not taking this precaution

could result in a fault.

C Open the front cover.

❒ If there are misfeeds, remove the

misfed paper before taking out the

used PCU.

❒ Be sure to remove the sealing tape

before installing the new PCU.

Leaving it attached could result in

a fault.

❒ After installing the new PCU, the

machine takes about one minute to

initialize. During this period, do

not open the front cover or turn off

the main power switch. If you do,

a fault might occur.

135

Remarks

D While pressing the button, slide

G Put the old PCU (removed in step

E) into the plastic bag from step F,

keeping it at the same angle as it

was when installed. Then, zip up

the plastic bag.

out the PCU, until it stops.

Note

❒ Do not tilt the used PCU after

taking it out of the machine. If

you do, toner might leak out.

H Remove the two red sheets from

the PCU in the order shown.

E Raise the green handle and slide

out the PCU toward you.

Important

❒ Remove the PCU keeping it lev-

el as shown. Otherwise, the ton-

er inside might leak out.

Important

❒ Do not tilt or drop the removed

PCU. Moving it suddenly can

cause toner leakage.

❒ After removing the black pro-

tection sheet, do not touch the

inside of the unit or the green

parts.

❒ Do not change the toner when

there is no PCU installed.

I Align the new PCU with the rail

inside the machine. Slide the unit

all the way in.

F Take the new PCU from the box

and, while holding the handle, re-

move the plastic bag.

Important

❒ Do not drop or mishandle the

removed PCU.

❒ Do not touch the side of the

PCU.

136

Replacing the Photo Conductor Unit (PCU)

J Push the unit into the machine

M Close the front cover.

until it clicks into place.

N If the duplex unit is installed,

K Remove the red sheet from the

PCU, and then remove the two

strips of tape.

close it by pushing up the catch.

Note

❒ Check the "Replace PCU" mes-

sage does not appear on the dis-

play panel.

L Close the machine's right cover.

Note

❒ If you cannot close the ma-

chine's right cover, the PCU is

not installed properly. Slide the

PCU out and push it in again

until it clicks into place.

137

Remarks

Other Functions

Printing inquiry information

Inquiry

A Press [Print Inquiry List].

The inquiry function lets you check

the telephone numbers to contact for

repairs or ordering toner. Be sure to

contact your service engineer to veri-

fy the following:

❖ Consumables

• Telephone No. to order

• Toner

B Press the {Start} key.

Inquiry information is printed.

• Staple

C Press [Exit].

• TX Stamp Name

D Press [Exit].

❖ Machine Maintenance/Repair

• Telephone No.

Changing the Display Language

• Serial No. of Machine

You can change the language used on

the display. English is set as default.

❖ Sales Representative

• Telephone No.

A Press the {User Tools/Counter} key.

B Press [Français].

B Press [Inquiry].

The language is changed to French.

Inquiry information appears.

C Press [Exit].

The menu appears in French.

138

Counter

Displaying the Total Counter

You can display the total counter val-

ue used for all functions.

A Press the {User Tools/Counter} key.

B Press [Counter].

C To print a counter list, press [Print

Counter List].

D Press the {Start} key.

A counter list prints out.

139

Remarks

140

7. Entering Text

Entering Text

This section describes how to enter characters. When you enter a character, it ap-

pears at the position of the cursor. If there is a character already at the cursor po-

sition, the entered character appears before that.

Available Characters

• Alphabetic characters

ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz

• Symbols

• Numerals

0123456789

Keys

ZHWS030E

Note

❒ When entering uppercase or lowercase letters continuously, use [Shift Lock] to

lock the case.

141

Entering Text

How to Enter Text

Entering letters

A Press [Shift] to switch between uppercase and lowercase.

B Press the letters you want to enter.

Deleting characters

A Press [Backspace] or [Delete All] to delete characters.

142

8. Security

Security

Confidential information is always at risk of being copied without permission or

subject to unauthorized access through the network. To protect documents from

such intrusion, not only can passwords be set, but also the Extended Security

function can be used to strengthen security.

For those who require increased document protection, we recommend using the

Extended Security function.

Primary Security Functions

❖ Protecting Stored Documents

Protects documents with a password when using Document Server or Locked

Print. Furthermore, the Extended Security function can protect against pass-

word-generating cracking. See p.143 “Extended Security Function”.

❖ Protecting Image Data Remaining in Memory

Protects image data remaining in memory. When a copy or print job is com-

pleted, or a job is canceled, the data is secure.

❖ Protecting against Unauthorized Access Via Phone Line

Accepts only facsimile calls.

❖ Authenticating Administrator

Protects essential functions for administrating document security using an ac-

cess code. See p.58 “Key Operator Code”.

Extended Security Function

By setting a password, document operations such as printing, deleting, or deliv-

ering can be restricted to authorized users and denied to others. However, pass-

words can be cracked. When the Extended Security function is used, entering the

wrong password 10 times will lock that document, protecting it from unauthor-

ized access.

To unlock documents, see p.145 “Unlocking a locked document”.

Documents that can be protected by the Extended Security function are as fol-

lows (all documents must be set with a password to be protected using this func-

tion):

143

Security

❖ Documents stored in the Document Server by the following functions

• Document Server

• Copier function

• Fax transmission

• Scanner function

• Printer driver

❖ Documents stored from the printer driver using the Locked Print function

Reference

For information about Document Server, see p.31 “Document Server”.

For information about Locked Print, see “Locked Print”, Printer Reference,

or the printer driver Help.

Note

❒ Once a document is locked, it will reject the correct password until it is un-

locked.

❒ When the Extended Security function is on, delivery server settings cannot

be changed. Turn the function off to change the settings.

Setting Extended Security

Preparation

The Extended Security setting is not available unless the key operator code set

in the Key Operator Code settings of the System Settings has six or more dig-

its. See p.58 “Key Operator Code”.

Note

❒ To ensure increased document protection under the Extended Security set-

ting, we recommend you select [All Initial Settings] when programming a key

operator code.

A Press the {User Tools/Counter} key.

B On the display panel, press [System Settings], and then press [Key Operator

Tools].

C Press [Extended Security]. Press [On], and then [OK].

The Extended Security function is enabled, and the security mark

in the upper right of the display panel.

appears

D Press the {User Tools/Counter} key to finish.

144

Security

Unlocking a locked document

Unlock a document that was locked because a wrong password was entered

multiple times, making it available for authorized users to access again.

A Press the {User Tools/Counter} key.

B On the display panel, press [System Settings], [Key Operator Tools], [TNext] and

then press [Password Management for Stored Files].

C Press [OK] under Unlock Files.

The document is unlocked.

D Press the {User Tools/Counter} key to finish.

Temporarily Disabling Document Security

If you forget a password, document protection can be temporarily disabled,

making documents available for operations such as setting new passwords or

deleting.

Important

❒ When operations are complete, be sure to press [Do not Unlock] under Tempo-

rarily Unlock Files, protecting the document by password again.

Note

❒ For a document stored using Locked Print, only document deletion is availa-

ble when protection is disabled.

A Press the {User Tools/Counter} key.

B On the display panel, press [System Settings], [Key Operator Tools], [TNext] and

then press [Password Management for Stored Files].

C Press [Unlock] under Temporarily Unlock Files.

Note

❒ Protection can be disabled for only three minutes. Access the document,

set a new password, and perform any other necessary operations to the

document within that time. Documents will automatically return to the

password-protected condition after three minutes.

D Press the {User Tools/Counter} key to finish.

145

Security

Operating Environment and Notes

Security for this machine is assured on the premises that the machine is used un-

der the following conditions:

Operating Environment

• The condition of the machine is normal. (For example, it is not damaged,

modified, or lacking components.)

• When the machine is connected to a network, the machine is protected from

illegitimate access including unauthorized packet sniffing.

• The machine is managed by an administrator with thorough knowledge of

the machine and capable of providing the proper conditions under which us-

ers can use the machine safely.

For Administrator

• This machine does not protect against illegitimate actions on the network. To

avoid any risks on the network, further security is required.

• Security of this machine cannot be assured if any hardware component is de-

tached or replaced with an inappropriate component. If these things have the

possibility of occurring, other security measures are necessary.

• Regularly check that the Extended Security function is on. While the machine

is in this mode, the security mark is displayed at the upper right of the dis-

play panel. Be sure to check it particularly after the machine is moved or a

power failure occurs. See p.144 “Setting Extended Security”.

• Avoid using a single number or consecutive numbers for an key operator

code such as “00000000” or “12345678”. Since the numbers like this are easy

to guess, using them will not provide the appropriate level of security.

• Remote document management using SmartNetMonitor for AdminSmart-

NetMonitor for Admin is not available when the Extended Security function

is on.

• User code is a function to help manage the use of the machine. It is not to pro-

tect confidential documents from others. See p.68 “User Codes”.

• As for using the delivery function, the security of this machine can assure

only the protection of documents having a password set and stored in the

Document Server. Be sure to select the destination correctly when delivering

documents.

146

Operating Environment and Notes

For User

• Be careful not to let anyone know your password, especially when entering a

password or recording it. Keep any record of your password in a safe place.

• Avoid using a single number or consecutive numbers for a password such as

“0000” or “1234”, since the numbers like this are easy to guess, so using them

will not provide a worthwhile level of security.

• A document accessed with a correct password remains selected even after op-

erations are complete, and it can be accessed by other users. To stop this, be

sure to press the {Clear Modes} key to cancel the document selection.

• The user name used when adding a document to the Document Server is to

identify the document creator and type. It is not to protect confidential docu-

ments from others.

• Before scanning documents using the scanner function, make sure all other

operations are complete.

147

Security

148

9. Specifications

Main Unit

❖ Configuration:

Desktop

❖ Photosensitivity type:

OPC drum ( 30)

❖ Original scanning:

One-dimensional solid scanning system through CCD

❖ Copy process:

Dry electrostatic transfer system

❖ Development:

Dry two-component magnetic brush development system

❖ Fusing:

Heating roll pressure system

❖ Resolution:

600 dpi

❖ Exposure glass:

Stationary original exposure type

❖ Original reference position:

Rear left corner

❖ Warm-up time:

• Main power switch: 15 seconds or less (20 °C, 68 °F)

• Operation switch: 10 seconds or less (20 °C, 68 °F)

❖ Originals:

Sheet/book/objects

❖ Maximum original size:

A3L, 11" × 17"L

149

Specifications

❖ Copy paper size:

• Tray 1: A3L – A5L, 11" × 17"L – 5¹/₂" × 8¹/₂"L

• Tray 2: A3L – A6L, 11" × 17"L – 5¹/₂" × 8¹/₂"L

• Bypass: A3L – A6L, 11" × 17"L – 5¹/₂" × 8¹/₂"L

• Tray 2 (custom size):

Vertical: 100 – 297 mm, 4.0" – 11.7"

Horizontal: 148 – 432 mm, 5.9" – 17.0"

• Bypass (custom size):

Vertical: 90 – 305 mm, 3.6" – 12.0"

Horizontal: 148 – 600 mm, 5.9" – 23.6"

• Duplex: A3L – A5L, 11" × 17"L – 5¹/₂" × 8¹/₂"L (impossible on A5K,

5¹/₂" × 8¹/₂" K)

• LCT: A4K, 8¹/₂" × 11"K

❖ Copy paper weight:

• Paper tray 1: 60 – 90 g/m², 16 – 24 lb.

• Paper tray 2: 52 – 157 g/m², 14 – 42 lb.

• Bypass tray: 52 – 157 g/m², 14 – 42 lb.

❖ Non-reproduction area:

• Leading edge: 3 2 mm or less

• Trailing edge: 0.5 mm or more

• Left edge: 2 1.5 mm or less

• Right edge: 2 + 2.5/-1.5 mm or less

❖ First copy time:

Type 1, 2: 5.0 seconds or less

Type 3: 4.5 seconds or less

(A4K, 8¹/₂" × 11"K, 100%, feeding from the tray 1, on the exposure glass,

Text mode, Auto Image Density)

❖ Copying speed: (Type 1)

• 13 copies/minute (A3L, 11" × 17"L)

• 15 copies/minute (B4 JISL)

• 22 copies/minute (A4K, 8¹/₂" × 11"K)

❖ Copying speed: (Type 2)

• 15 copies/minute (A3L, 11" × 17"L)

• 17 copies/minute (B4 JISL)

• 27 copies/minute (A4K, 8¹/₂" × 11"K)

150

Main Unit

❖ Copying speed: (Type 3)

• 18 copies/minute (A3L, 11" × 17"L)

• 21 copies/minute (B4 JISL)

• 32 copies/minute (A4K, 8¹/₂" × 11"K)

❖ Reproduction ratio:

Preset reproduction ratios:

Metric version

Inch version

400%

200%

155%

129%

121%

100%

93%

Enlargement

400%

200%

141%

122%

115%

100%

93%

Full size

Reduction

82%

85%

75%

78%

71%

73%

65%

50%

25%

Zoom: From 25 to 400% in 1% steps (from 25 to 200% in 1% step, when setting

originals in the ADF).

❖ Maximum continuous copy run:

99 sheets

❖ Paper capacity:

• Tray 1, 2: 500 sheets (80 g/m², 20 lb.)

• Bypass tray: 100 sheets (80 g/m², 20 lb.)

151

Specifications

❖ Power consumption:

• Main unit only

Type 1/Type 2

less than 1.5 kW

about 150 W ^*2

about 650 W ^*2

less than 1.5 kW

Type 3

Warm-up

less than 1.5 kW

about 150 W ^*2

about 770 W ^*2

less than 1.5 kW

Stand-by

During printing

Maximum

• Complete system ^*1

Type 1/Type 2

less than 1.5 kW

about 160 W ^*2

about 680 W ^*2

less than 1.5 kW

Type 3

Warm-up

Stand-by

During printing

Maximum

less than 1.5 kW

about 160 W ^*2

about 800 W ^*2

less than 1.5 kW

The Complete system consists of the main unit, ADF, 1000-sheet finisher, du-

plex unit, internal tray 2, paper tray unit, fax unit, ISDN, extra G3 interface

unit, expansion memory, JBIG function upgrade unit, printer unit, HDD, PHY

and memory unit.

The measurements are actual values.

❖ Dimensions (W × D × H up to exposure glass):

Type 1, 2, 3: 550 × 604 × 709 mm, 21.7" × 23.8" × 28.0"

❖ Space for main unit (W × D):

Type 1, 2, 3: 550 × 604 mm, 21.7" × 23.8"

❖ Noise Emission ^*1

Sound Power Level:

• Main unit only

Type 1/Type 2

Type 3

Stand-by

Copying

Less than 40 dB (A)

Less than 63 dB (A)

Less than 40 dB (A)

Less than 66 dB (A)

• Complete system ^*3

Type 1/Type 2

Type 3

Stand-by

Copying

Less than 44 dB (A)

Less than 68.5 dB (A)

Less than 44 dB (A)

Less than 70 dB (A)

Sound Pressure Level ^*2

• Main unit only

Type 1/Type 2

Type 3

Stand-by

Copying

Less than 34 dB (A)

Less than 57 dB (A)

Less than 34 dB (A)

Less than 60 dB (A)

152

Main Unit

• Complete system ^*3

Type 1/Type 2

Type 3

Stand-by

Copying

Less than 38 dB (A)

Less than 61 dB (A)

Less than 38 dB (A)

Less than 64 dB (A)

The above measurements, made in accordance with ISO 7779, are actual val-

ues.

Measured at the position of the bystander.

The Complete System consists of the main unit, ADF, 1000-sheet finisher, du-

plex unit, internal tray 2 and paper tray unit.

❖ Weight:

Type 1, 2, 3: Approx. 55 kg, 121.3 lb.

❖ HDD:

20 GB or more

• Capacity for Document Server

3.6 GB

• Capacity for memory sorting

3.2 GB

• Capacity for others

1.32 GB or more

153

Specifications

Options

Exposure Glass Cover

Lower this over originals for copying.

Auto Document Feeder

❖ Mode:

ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size origi-

nals mode

❖ Original size:

• A3L – A5KL

• 11" × 17"L – 5¹/₂" × 8¹/₂"KL

❖ Original weight:

• One-sided originals: 40 – 128 g/m²(11 – 34 lb.)

• Two-sided originals: 52 – 105 g/m²(14 – 28 lb.) (Duplex)

❖ Maximum number of originals:

50 sheets (80 g/m², 20 lb.) or less than 11 mm, 0.43"

❖ Maximum power consumption:

Less than 50 W (power is supplied from the main unit)

❖ Dimensions (W×D×H):

550 × 470 × 130 mm, 21.7" × 18.6" × 5.2"

❖ Weight:

Approx. 10 kg, 22.1 lb.

Note

❒ Specifications are subject to change without notice.

154

Options

500-Sheet Finisher

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISK, 11" × 17"L, 11" × 14"L, 8¹/₂" × 14"L, 8¹/₂"

× 11"KL, 8¹/₂" × 13"L, 8" × 10¹/₂"K

❖ Paper weight:

60 – 128 g/m², 16 – 34 lb.

❖ Stack capacity:

• 500 sheets (A4K, 8¹/₂" × 11"K or smaller) (80 g/m², 20 lb.)

• 250 sheets (B4 JISL, 8¹/₂" × 14"L or larger) (80 g/m², 20 lb.)

❖ Staple capacity:

• 30 sheets (A4K, 8¹/₂" × 11"K or smaller) (80 g/m², 20 lb.)

• 20 sheets (B4 JISL, 8¹/₂" × 14"L or larger) (80 g/m², 20 lb.)

❖ Staple paper size:

A3L, B4 JISL, A4KL, B5 JISK, 11" × 17"L, 11" × 15"L, 11" × 14"L, 10" ×

14"L, 10" × 15"L, 8¹/₂" × 14"L, 8¹/₂" × 13"L, 8¹/₂" × 11"KL, 8" × 10¹/₂"K,

8" × 10"K, 10¹/₂" × 7¹/₄"K

❖ Staple paper weight:

64 – 90 g/m², 17 – 24 lb.

❖ Staple position:

1 position (upper left)

❖ Power consumption:

48 W (power is supplied from the main unit)

❖ Dimensions (W × D × H):

350 × 490 × 230 mm, 13.8" × 19.3" × 9.1"

❖ Weight:

Approx. 10 kg, 22.1 lb.

155

Specifications

1000-Sheet Finisher

Finisher Upper Tray:

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, PostcardL, 11"

× 17"L, 11" × 15"L, 11" × 14"L, 10" × 14"L, 10" × 15"L, 8¹/₂" × 14"L, 8¹/₂"

× 11"KL, 10¹/₂" × 7¹/₄"KL, 8" × 13"L, 8¹/₂" × 13"L, 8¹/₄" × 13"L, 8" ×

10¹/₂"KL, 8" × 10"KL, 8¹/₄" × 14"L, 5¹/₂" × 8¹/₂"KL

❖ Paper weight:

60 – 157 g/m², 16 – 42 lb.

❖ Stack capacity:

• 250 sheets (A4K, 8¹/₂" × 11"K or smaller) (80 g/m², 20 lb.)

• 50 sheets (B4 JISL, 8¹/₂" × 14"L or larger) (80 g/m², 20 lb.)

Finisher Shift Tray:

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L, 11" × 14"L, 8¹/₂" × 14"L,

8¹/₂" × 11"KL, 10¹/₂" × 7¹/₄"L, 8" × 10¹/₂"KL, 8" × 13L, 8¹/₂" × 13"L,

8¹/₄" × 13"L, 8¹/₄" × 14"L, 5¹/₂" × 8¹/₂" KL

❖ Paper weight:

60 – 157 g/m², 16 – 42 lb.

❖ Stack capacity:

• 1,000 sheets (A4K, 8¹/₂" × 11"K or smaller) (80 g/m², 20 lb.)

• 500 sheets (B4 JISL, 8¹/₂" × 14"L or larger) (80 g/m², 20 lb.)

❖ Staple capacity:

• 50 sheets (A4K, 8¹/₂" × 11"K or smaller) (80 g/m², 20 lb.)

• 30 sheets (B4 JISL, 8¹/₂" × 14"L or larger) (80 g/m², 20 lb.)

❖ Staple paper size:

A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L, 11" × 15"L, 11" × 14"L, 10"

× 14"L, 10" × 15"L, 8¹/₂" × 14"L, 8¹/₂" × 11"KL, 10¹/₂" × 7¹/₄"KL, 8" ×

13"L, 8¹/₂" × 13"L, 8¹/₄" × 13"L, 8" × 10¹/₂"KL, 8" × 10"KL, 8¹/₄" × 14"L

❖ Staple paper weight:

64 – 90 g/m², 17 – 24 lb.

❖ Staple position:

• 1 staple – 2 positions

• 2 staples – 2 positions

156

Options

❖ Power consumption:

Less than 50 W (power is supplied from the main unit)

❖ Dimensions (W × D × H):

527 × 520 × 790 mm, 20.8" × 20.5" × 31.1"

❖ Weight:

Approx. 25 kg, 55.2 lb.

Shift Sort Tray

❖ Paper capacity:

250 sheets (A4K, 8¹/₂" × 11"K or smaller) (80 g/m², 20 lb.)

125 sheets (B4 JISL, 8¹/₂" × 14" or larger) (80 g/m², 20 lb.)

❖ Power consumption:

3.6 W (power is supplied from the main unit)

❖ Dimensions (W × D × H)

430 × 372 × 148 mm, 17" × 15" × 6"

❖ Weight:

Approx. 1.6 kg, 3.5 lb.

Duplex Unit

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5L, 5¹/₂"

8 ¹/₂"L, 7 ¹/₄"

10¹/₂"KL,

8" × 10"KL, 8 ¹/₂" × 11"KL, 8" × 13"L, 8 ¹/₂" × 13"L, 8¹/₂" × 14"L, 8 ¹/₄" ×

13"L, 11" × 17"L

❖ Paper weight:

64 – 90 g/m², 20 – 24 lb.

❖ Power consumption (Max):

35 W (power is supplied from the main unit)

❖ Dimensions (W × D × H):

90 × 495 × 455 mm, 3.6" × 19.5" × 17.9"

❖ Weight:

Approx. 6 kg, 13.3 lb.

157

Specifications

Bypass Tray

❖ Paper size:

• Standard size: A3L – A6L, 11" × 17"L – 5¹/₂" × 8¹/₂"L

• Custom size: Vertical (100 – 297 mm, 4.0" – 11.7"), Horizontal (148 – 432

mm, 5.9" – 17.0")

❖ Paper weight:

52 – 157 g/m², 14 – 42 lb.

❖ Dimensions (W × D × H):

296 × 495 × 163 mm, 11.7" × 19.5" × 6.5"

❖ Paper capacity:

52 – 90 g/m², 16 – 20 lb: 100 sheets

❖ Weight:

Approx. 2.5 kg, 5.6 lb.

Bridge Unit

❖ Dimensions:

413 × 435 × 126 mm, 16.3" × 17.1" × 5.0"

❖ Weight:

3.6 kg, 7.9 lb.

Internal Tray 2 (1 bin tray)

❖ Number of bins:

❖ Available paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 8¹/₄" × 14"L, 8¹/₂" ×

14"L, 11" × 15"L, 11" × 14"L, 10" × 14"L, 10" × 15"L, 8¹/₂" × 11"KL, 10¹/₂"

× 7¹/₄" KL, 8" × 13"L, 8¹/₂" × 13"L, 8¹/₄" × 13"L, 8" × 10¹/₂"KL, 8" ×

10"KL, 5¹/₂" × 8¹/₂" L

❖ Paper capacity:

125 sheets (80 g/m², 20 lb.)

❖ Paper weight:

60 – 90 g/m²(16 – 24 lb.)

158

Options

❖ Maximum power consumption:

Less than 15 W (power is supplied from the main unit)

❖ Dimensions (W × D × H):

530 × 410 × 120 mm, 20.9" × 16.2" × 4.7"

❖ Weight:

Approx. 1.1 kg, 2.5 lb.

Note

❒ Specifications are subject to change without notice.

Large Capacity Tray

❖ Paper size:

A4K, 8¹/₂" × 11"K

❖ Paper weight:

60 – 90 g/m², 16 – 24 lb.

❖ Paper capacity:

2,000 sheets (80 g/m², 20 lb.)

❖ Power consumption

Maximum. 40 W (power is supplied from the main unit)

❖ Dimensions (W × D × H, option unit):

550 × 520 × 271 mm, 21.7" × 20.5" × 10.7"

❖ Weight:

Approx. 25 kg, 55.2 lb.

Note

❒ Specifications are subject to change without notice.

Paper Tray Unit

❖ Paper weight:

60 – 90 g/m²(16 – 24 lb.)

❖ Available paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 8¹/₂" × 14"L, 8¹/₂" ×

11"KL, 5¹/₂" × 8¹/₂" L, 8¹/₄" × 14"L, 11" × 14"L, 7¹/₄" × 10¹/₂" K, 8" ×

13"L, 8" × 10¹/₂"KL, 8¹/₂" × 13"L, 8¹/₄" × 13"L

❖ Maximum power consumption:

Less than 30 W (power is supplied from the main unit)

159

Specifications

❖ Paper capacity:

500 sheets (80 g/m², 20 lb.) × 2 trays

❖ Dimensions (W × D × H):

550 × 520 × 271 mm, 21.7" × 20.5" × 10.7"

❖ Weight:

Approx. 25 kg, 55.2 lb.

Note

❒ Specifications are subject to change without notice.

160

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