Ricoh Aficio 3245c User Manual

Operating Instructions

Printer Reference

Getting Started

Preparing the Machine

Setting Up the Printer Driver

Other Print Operations

Printer Features

Using the Document Server

The Functions and Settings of the Machine

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety

Information in the "General Settings Guide" before using the machine.

TABLE OF CONTENTS

Manuals for This Machine.....................................................................................1

How to Read This Manual .....................................................................................3

1. Getting Started

Control Panel..........................................................................................................5

Display Panel .............................................................................................................7

User Authentication...............................................................................................9

User Code Authentication (Using the Control Panel).................................................9

User Code Authentication (Using a Printer Driver) ....................................................9

Logoff (Using the Control Panel)..............................................................................10

Connecting the Machine .....................................................................................11

Requirements...........................................................................................................11

Connecting the machine to the host using a USB cable..........................................11

Connecting the Machine to the host using the parallel cable/IEEE 1394 (SCSI print) cable ... 12

Connecting to the Ethernet Interface .......................................................................13

Setting Paper on the Bypass Tray......................................................................14

Setting custom size paper........................................................................................16

Setting thick paper or OHP transparencies..............................................................17

2. Preparing the Machine

Quick Install..........................................................................................................19

Confirming the Connection Method...................................................................21

Network Connection.................................................................................................21

Local Connection .....................................................................................................24

Using the SmartDeviceMonitor for Client Port..................................................25

Installing SmartDeviceMonitor for Client..................................................................25

Installing the PCL or RPCS Printer Driver (TCP/IP).................................................26

Installing the PCL or RPCS Printer Driver (NetBEUI) ..............................................28

Installing the PCL or RPCS Printer Driver (IPP) ......................................................30

Changing the Port Settings for SmartDeviceMonitor for Client................................32

Using the Standard TCP/IP Port .........................................................................34

Installing the PCL or RPCS Printer Driver................................................................34

Using the LPR Port ..............................................................................................36

Installing the PCL or RPCS Printer Driver................................................................36

Using as the Windows Network Printer.............................................................38

Installing the PCL or RPCS Printer Driver................................................................38

Using as the NetWare Print Server/Remote Printer..........................................40

Form Feed................................................................................................................42

Banner Page ............................................................................................................42

Printing after Resetting the Printer...........................................................................42

Installing the Printer Driver Using USB .............................................................43

Windows 98 SE/Me - USB .......................................................................................43

Windows 2000 - USB...............................................................................................45

Windows XP, Windows Server 2003 - USB.............................................................46

Troubleshooting USB...............................................................................................47

Printing with Parallel Connection.......................................................................48

Installing the PCL or RPCS Printer Driver................................................................48

Installing the Printer Driver Using IEEE 1394 (SCSI print)...............................50

Windows 2000..........................................................................................................50

Windows XP, Windows Server 2003........................................................................52

Printing with Bluetooth Connection...................................................................54

Supported Profiles....................................................................................................54

Printing with Bluetooth Connection ..........................................................................54

If a Message Appears during Installation..........................................................57

Making Option Settings for the Printer..............................................................58

Conditions for Bidirectional Communication ............................................................58

If Bidirectional Communication is Disabled..............................................................60

Installing Font Manager 2000..............................................................................61

Using Adobe PageMaker Version 6.0, 6.5, or 7.0..............................................62

3. Setting Up the Printer Driver

PCL - Accessing the Printer Properties.............................................................63

Windows 95/98/Me - Accessing the Printer Properties............................................63

Windows 2000 - Accessing the Printer Properties...................................................64

Windows XP, Windows Server 2003 - Accessing the Printer Properties.................66

Windows NT 4.0 - Accessing the Printer Properties ................................................68

RPCS - Accessing the Printer Properties..........................................................70

Windows 95/98/Me - Accessing the Printer Properties............................................70

Windows 2000 - Accessing the Printer Properties...................................................72

Windows XP, Windows Server 2003 - Accessing the Printer Properties.................74

Windows NT 4.0 - Accessing the Printer Properties ................................................76

4. Other Print Operations

Printing a PDF File Directly.................................................................................79

Printing Method........................................................................................................79

Using Locked & Sample Print Job List..............................................................80

Sample Print.........................................................................................................82

Printing a Sample Print File......................................................................................82

Deleting a Sample Print File.....................................................................................84

Checking the Error Log ............................................................................................84

Locked Print .........................................................................................................86

Printing a Locked Print File ......................................................................................86

Deleting Locked Print Files ......................................................................................87

Checking the Error Log ............................................................................................88

Collate...................................................................................................................89

Printing with the Finisher....................................................................................91

Staple.......................................................................................................................92

Punch.......................................................................................................................96

Spool Printing ......................................................................................................98

Covers...................................................................................................................99

Slip Sheet............................................................................................................103

User Defined Pages ...........................................................................................104

Form Feed...........................................................................................................105

Print Using a Selected Tray ...................................................................................105

Canceling Form Feed.............................................................................................106

Canceling a Print Job ........................................................................................107

Windows - Canceling a Print Job ...........................................................................107

5. Printer Features

Printer Features Menu.......................................................................................109

Adjusting Printer Features................................................................................112

Printer Features Parameters.............................................................................113

List / Test Print .......................................................................................................113

Maintenance...........................................................................................................115

System ...................................................................................................................115

Host Interface.........................................................................................................118

PCL Menu ..............................................................................................................119

PS Menu ................................................................................................................120

PDF Menu..............................................................................................................121

6. Using the Document Server

Accessing the Document Server......................................................................123

iii

7. The Functions and Settings of the Machine

Mainframe...........................................................................................................125

Functions................................................................................................................125

Interface .................................................................................................................125

List of the Setting Items ....................................................................................126

Web Image Monitor................................................................................................126

telnet ......................................................................................................................128

UNIX.......................................................................................................................128

Settings that can be used with PostScript 3...........................................................129

8. Appendix

Software and Utilities Included on the CD-ROM.............................................131

Printer Drivers for This Printer................................................................................132

SmartDeviceMonitor for Admin ..............................................................................134

SmartDeviceMonitor for Client ...............................................................................135

Troubleshooting.................................................................................................137

Error & Status Messages on the Display Panel .....................................................137

Checking the Error Log ..........................................................................................141

The Machine Does Not Print..................................................................................142

Other Printing Problems.........................................................................................145

System Settings (Parallel Connection)............................................................150

Precautions when using Windows Server 2003..............................................151

Precautions when using the Terminal Server mode ..............................................151

Specifications.....................................................................................................152

Options...................................................................................................................154

INDEX....................................................................................................... 156

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For

particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1“Operating Instructions”

• CD-ROM 2“Scanner Driver and Document Management Utility”

❖ General Settings Guide

Provides an overview of the machine and describes System Settings(such as

Tray Paper Settings), Document Server functions and troubleshooting.

Refer to this manual for Address Book procedures such as registering fax

numbers, e-mail addresses, and user codes.

❖ Security Reference

This manual is for administrators of this machine. It describes security func-

tions that the administrators can use to protect data from being tampered, or

prevent the machine from unauthorized use. Also refer to this manual for the

procedures for registering administrators, as well as setting user and admin-

istrator authentication.

❖ Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the printer in a net-

work environment or using software. This manual covers all models, and

therefore contains functions and settings that may not be available for your

model.

Images, illustrations, functions, and supported operating systems may differ

from those of your model.

❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine’s copier

function.

❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's fac-

simile function.

❖ Facsimile Reference <Advanced Features>

Describes advanced facsimile functions such as line settings and procedures

for registering IDs.

❖ Printer Reference (this manual)

Describes system settings, operations, functions, and troubleshooting for the

machine’s printer function.

❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s scan-

ner function.

❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner

Driver and Document Management Utility”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTop-

Binder Lite in detail. This guide can be displayed from the [Setup] dialog

box when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM2)

Describes operations of DeskTopBinder Lite and provides an overview of

its functions. This guide is added to the [Start] menu when DeskTopBinder

Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with

DeskTopBinder Lite. This guide is added to the [Start] menu when Desk-

TopBinder Lite is installed.

❖ Other manuals

• PostScript 3 Supplement (PDF file - CD-ROM1)

• UNIX Supplement (available from an authorized dealer, or as a PDF file on

our Web site)

How to Read This Manual

Symbols

In this manual, the following symbols are used:

R WARNING:

This symbol indicates a potentially hazardous situation which, if instructions

are not followed, could result in death or serious injury.

R CAUTION:

This symbol indicates a potentially hazardous situation which, if instructions are

not followed, may result in minor or moderate injury, or damage to property.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might misfeed, originals might be dam-

aged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates prior knowledge or preparation is required before opera-

tion.

Note

This symbol indicates precautions for operation, or actions to take after mal-op-

eration.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,

or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[

]

Keys and buttons that appear on the computer's display.

Keys that appear on the machine's display panel.

{

}

Keys built into the machine's control panel.

Keys on the computer's keyboard.

1. Getting Started

Control Panel

AEU034S

1. Indicators

4. {Energy Saver} key

Displays errors and machine status.

d: Add Staples indicator

D: Add Toner indicator

B: Load Paper indicator

L: Service Call indicator

M: Open Cover indicator

x: Misfeed indicator

Press to switch to and from Energy Saver

Mode.

Note

❒ This key is ineffective during System

Settings (User Tools) operations.

5. Main power indicator

This indicator lights when the main pow-

er switch is turned on.

See "Control Panel", General Settings

Guide.

Important

2. ^{{User Tools/Counter}}key

❒ Do not turn off the main power

switch while the On indicator is lit

or blinking. Doing so may damage

the hard disk.

•

User Tools

Press to change default settings and

conditions to your requirements.

•

Counter

Press to display or print the total

number of copies made.

6. On indicator

This indicator lights when the operation

switch is turned on.

3. Display panel

Displays operation status, error messag-

es, and function menus. See p.7 “Display

Panel”.

7. Operation switch

Press this switch to turn the power on

(the On indicator goes on). To turn the

power off, press this switch again (the On

indicator goes off).

Getting Started

8. ^{Clear/Stop}key

Press to cancel the entered data.

9. ^{#}key

Press after entering a value.

10. Number keys

Press to enter a value for various settings.

11. Function keys

Press to switch between the “Copy”,

“Document Server”, “Fax”, Printer”, and

“Scanner” screens.

The indicator for the selected function

lights.

12. Function status indicators

These show the status of the above func-

tions:

•

Green: the function is active.

Red: the function has been interrupted.

13. ^m: Data In indicator

The Data In indicator shows the status of

data reception from a computer.

•

This indicator blinks when data is be-

ing received.

•

This indicator lights when there is

data remaining to be printed.

Control Panel

Display Panel

This section describes configuration using the display panel when the printer

function is selected.

Important

❒ The machine switches to offline when you make settings when the machine

is online. After you complete the setting, the machine switches to online au-

tomatically.

❒ If you make a setting when the machine is offline, it will stay offline after-

ward.

❒ The function items displayed serve as selector keys. You can select or specify

an item by pressing it lightly.

❒ When you select or specify an item on the display panel, it becomes highlighted.

❒ Keys dimmed (for example,

) cannot be used.

AEU039S

1. Operational status or messages

3. [Form Feed] key

Displays current machine status, such as

"Ready", "Offline", and "Printing...". In-

formation about the print job (user ID

and document name) appears in this sec-

tion.

Press to print all the data left in the ma-

chine's input buffer.

Note

❒ When the machine is online, the status

appears dimly.

2. [f Online] key / [ Offline] key

When you press these keys, the machine

switches between online and offline.

When the machine is online, it can re-

ceive data from the computer.

❒ This function is not available with the

RPCS printer language.

4. [Job Reset] key

Press to cancel the current print job.

If you press it when the machine is offline

and Hex Dump is selected, Hex Dump is

canceled.

When the machine is offline, it cannot re-

ceive data from the computer.

Getting Started

5. [Locked & Sample Print Job List]

7. [Spooling Job List]

Press to display Locked/Sample Print

jobs sent from a computer.

Press to display spooled jobs.

8. [VPaper Tray Status] key

The paper tray settings appear.

6. [Error Log]

Press to display the error logs, such as

Locked/Sample Print jobs sent from a

computer.

Note

❒ When the power is turned on, the copier display is shown. This is a factory

default. This initial setting can be changed. See “User Tools (System Set-

tings)”, General Settings Guide.

User Authentication

When user authentication (User Code

Authentication, Basic Authentication,

Windows Authentication, or LDAP

Authentication) is set, the authentica-

tion screen is displayed. Unless a val-

id user name and password are

entered, operations are not possible

with the machine. Log on to operate

the machine, and log off when you

are finished operations. Be sure to log

off to prevent unauthorized users

from using the machine.

User Code Authentication

(Using a Printer Driver)

When user authentication is set, spec-

ify the user code in the printer prop-

erties of a printer driver. For details,

see the printer driver Help.

Follow the procedure below to log in

when Basic Authentication, Windows

Authentication, or LDAP Authentica-

tion is set.

Note

❒ Consult the User Administrator

about your login user name, pass-

word, and user code. For details

about the various types of user au-

thentication, consult the appropri-

ate administrators.

A Press [Enter] for [Login User Name].

❒ For user code authentication, enter

a number that is registered in the

Address Book as a login user name

as the user code.

B Enter a login user name, and then

press [OK].

User Code Authentication

(Using the Control Panel)

C Press [Enter] for [Login Password].

D Enter a login password, and then

When user authentication is set, the

following screen appears.

press [OK].

E Press [Login].

When the user is authenticated, the

screen for the function you are us-

ing appears.

Enter a user code (eight digit), and

then press [#].

Getting Started

Logoff (Using the Control Panel)

Follow the procedure below to log off

when Basic Authentication, Windows

Authentication, or LDAP Authentica-

tion is set.

A Press {User Tools/Counter} key.

B Press [→ Logout].

C Press [Yes].

D Press {User Tools/Counter} key.

When Basic Authentication, Win-

dows Authentication, or LDAP Au-

thentication is set, make encryption

settings in the printer properties of a

printer driver, and then specify a

details, see the printer driver Help.

Note

❒ When logged on using a printer

driver, logging off is not required.

Connecting the Machine

Reference

A Connect the USB 2.0 interface ca-

ble to the USB port on the right

side of the machine.

For information about connection

using Ethernet and wireless LAN,

see "Confirming the Connection",

Network Guide.

For information about connection

using Bluetooth, see the manual

that comes with the optional Blue-

tooth interface unit.

Requirements

AEU001S

Before using this machine, make sure

all environmental and electrical re-

quirements are met. Connect the ma-

chine to the host computer using the

parallel port, network interface unit,

or both.

B Connect the other end to the USB

port on the host computer.

Note

❒ The USB 2.0 interface board is

supported by Windows 98

SE/Me/2000/XP, Windows

Server 2003, Mac OS X v10.3 or

higher.

Make sure all cables, connectors, and

electrical outlets necessary to attach

the machine to the host computer or

network are at hand.

• For Windows 98 SE/Me:

Make sure to install “USB

Printing Support”. If USB 2.0

is used with Windows 98

SE/Me, only a speed equal to

that of USB 1.1 is possible.

Connecting the machine to the

host using a USB cable

You can connect the machine to the

host computer using a USB interface

cable.

• For Mac OS:

Mac OS supports only the

standard USB port. If USB 2.0

is used with a Mac OS, only a

speed equal to that of USB 1.1

is possible.

This machine does not come with a

USB interface cable. Make sure you

purchase the appropriate cable for the

machine and your computer.

Follow the procedure below to con-

nect the machine to the host computer

using a USB interface cable.

Getting Started

A Turn off the main power switches

Connecting the Machine to the

host using theparallelcable/IEEE

1394 (SCSI print) cable

of the machine and computer.

Important

❒ Before turning off the main pow-

er switch, see “Turning Off the

Power”, General Settings Guide.

Connect the machine to the host com-

puter using the optional parallel

board or optional IEEE 1394 interface

board. This machine does not come

with a parallel cable to connect the

machine to the host computer.

B Plug the cable into the connector

on the machine’s interface.

❖ Parallel Connection

The machine's parallel interface is a

standard bidirectional interface. It re-

quires a standard IEEE 1284 compli-

ant 36-pin parallel cable and a parallel

port on the host computer. Make sure

you purchase the appropriate cable

for the machine and your computer.

Note

❒ Do not use a parallel cable that is

AEU002S

longer than 3 meters (10 feet).

❒ Rating voltage of the interface con-

❖ IEEE 1394 (SCSI print) Connection

nector: Max. DC 5V

Follow the procedure below to con-

nect the machine to the host computer

using a parallel cable or IEEE 1394 in-

terface cable.

Important

❒ Before connecting the machine and

a computer using an interface ca-

ble, make sure the machine is not

operating, and then turn off the

main power switches of the ma-

chine and computer.

AEU003S

C Plug the other end of the cable

into the connector on the compu-

ter’s interface.

❒ Be sure to use a specified interface

cable. Other cables may cause ra-

dio interference.

D Turn on the machine's main pow-

er switch.

Connecting the Machine

E Turn on the computer.

B Turn off the main power switch.

Note

Important

❒ When using Windows 95/98/

Me/2000/XP and Windows

Server 2003, a printer driver in-

stallation screen might appear

when the computer is turned

on. If this happens, click [Cancel]

on the screen. For more infor-

mation, see p.19 “Preparing the

Machine”.

❒ Make sure the main power is

off. See "Turning On the Pow-

er", General Settings Guide.

C Connect the Ethernet cable to the

10 BASE-T / 100 BASE-TX port.

The machine and computer are

now connected. The printer driver

must be installed next. For infor-

mation about how to install the

printer driver, see p.19 “Preparing

the Machine”.

AEU040S

Connecting to the Ethernet

Interface

D Turn on the main power switch.

The network interface board supports

10 BASE-T or 100 BASE-TX connec-

tions.

Important

ZKRH050E

❒ Before making the connection, touch

the metallic part to ground yourself.

1. Indicator (green)

Remains green when the machine is

properly connected to the network.

A A core for the Ethernet cable is

supplied with this machine. The

Ethernet cable loop should be

about 15 cm (6 in.) (A) from the

machine end of the cable.

2. Indicator (yellow)

Turns yellow when 100 BASE-TX is

operating. Turns off when 10 BASE-T

is operating.

AEV047S

Getting Started

Setting Paper on the Bypass Tray

This section gives instructions for set-

Limitation

❒ The following functions are disa-

ting paper on the bypass tray. Use the

bypass tray to print onto OHP trans-

parencies, labels, thick paper, and en-

velopes that cannot be loaded in the

paper tray.

bled when printing from the by-

pass tray:

• Duplex printing

• Auto Tray Select

• Auto Tray Switching

• Rotating Collate

Reference

For details about setting paper in

the regular paper tray, see General

Settings Guide.

• Staple (when the optional unit is

installed)

Note

• Punch (when the optional unit

❒ When loading letterhead paper,

pay attention to its orientation. See

“Orientation-Fixed Paper or Two-

Sided Paper”, General Settings

Guide.

is installed)

Important

❒ When printing using the printer

function, original images are al-

ways rotated by 180 degrees (the

orientation of images to be printed

is opposite to that of the copier

function). When printing onto pa-

per with specific orientation re-

quirements, such as envelopes and

letterheads, make sure to rotate the

paper feed orientation to 180 de-

grees.

❒ Paper within the following dimen-

sions can be set in the bypass tray:

• Vertical: 90 - 305 mm (3.6 - 12.1 in.)

• Horizontal: 148 - 600 mm (5.9 -

23.7 in.)

❒ Be sure to set the paper with the

side you want to print facing down

in the bypass tray.

❒ When loading OHP transparencies

or thick paper in the bypass tray,

make the paper setting using the

control panel or printer driver.

❒ Be sure to set the paper size using

the printer driver when printing

data from the computer. The paper

size set using the printer driver has

priority over the one set using the

display panel.

❒ The number of sheets that can be

loaded in the bypass tray depends

on the paper type.

A Open the bypass tray.

❒ Paper sizes fed from the bypass

tray are output first sheet down,

print side-up.

AEU004S

Setting Paper on the Bypass Tray

B Adjust the paper guides to the pa-

D Select the paper size.

per size.

Note

Important

❒ You can set paper size using the

printer driver. The following

procedures are not necessary

when setting paper size using

the printer driver.

❒ If the paper guides are not flush

against the paper, skewing and

misfeeds might occur.

C Gently insert paper face up into

the bypass tray until the beeper

sounds.

❒ The paper size set using the

printer driver has priority over

that set using the display panel.

❒ When the printer driver is not

used, make settings using the

display panel.

❒ Thick paper and OHP transpar-

encies are delivered face up on

the top of the preceding page;

therefore, the prints need to be

rearranged into the correct or-

der. To avoid this, select [Reverse

order print] in the RPCS printer

driver settings to deliver the

prints in the correct page order.

AEU011S

1. Extender

2. Paper guides

Note

Reference

For printer driver settings, see

the printer driver Help.

❒ The beeper will not sound if it is

turned off. Gently insert paper

until it stops.

❒ Do not stack paper over the lim-

it mark, otherwise a skewed im-

age or misfeeds might occur.

For details about setting custom

sizes, see p.16 “Setting custom

size paper”.

A Press the {User Tools/Counter}

key on the control panel.

❒ Open out the extender to support

paper sizes larger than A4 L,

8¹/₂"×11" L.

❒ Fan the paper to get air between

the sheets to avoid a multi-sheet

feed.

❒ When setting an OHP transpar-

ency, make sure that its front

and back sides are properly po-

sitioned.

AEU035S

B Press [System Settings].

❒ Select paper type when printing

onto OHP transparencies or thick

paper (over 127.9 g/m²). For de-

tails, see p.17 “Setting thick pa-

per or OHP transparencies”.

Getting Started

C Press the [Tray Paper Settings] tab.

A Press the {User Tools/Counter} key

on the control panel.

B Press [System Settings].

C Press the [Tray Paper Settings] tab.

D Press [TNext] to scroll through the

D Press [TNext] to scroll through

list.

the list.

E Press [Printer Bypass Paper Size].

F Select the paper size.

F Press [Custom Size].

Note

If a custom size is already set, press

❒ Press [UPrevious] or [TNext]

to scroll through the list.

[Change Size] .

G Press [Vertical].

❒ When printing onto thick pa-

per or OHP transparencies,

select paper type. For details,

see p.17 “Setting thick paper

or OHP transparencies”.

H Enter the vertical size of the paper

using the number keys, and then

press [#].

G Press [OK].

H Press the {User Tools/Counter}

key.

Setting custom size paper

I Press [Horizontal].

J Enter the horizontal size of the

paper using the number keys, and

then press [#].

Note

❒ Custom sizes can also be set using

the printer driver. The following

procedures are not necessary

when setting custom sizes using

the printer driver.

K Press [OK].

The paper sizes entered are dis-

played.

❒ Custom size settings set using the

printer driver have priority over

those set using the machine's dis-

play panel.

L Press [OK].

M Press the {User Tools/Counter} key.

❒ When the printer driver is not

used, make settings using the dis-

play panel.

Reference

For printer driver settings, see the

printer driver Help.

Setting Paper on the Bypass Tray

A Press the {User Tools/Counter} key

Setting thick paper or OHP

transparencies

on the control panel.

B Press [System Settings].

Note

C Press the [Tray Paper Settings] tab.

❒ Paper settings can also be set using

the printer driver. The following

procedures are not necessary

when setting paper sizes using the

printer driver.

D Press [TNext] to scroll through the

list.

E Press [Paper Type: Bypass tray].

❒ Paper size settings set using the

printer driver have priority over

those set using the machine's dis-

play panel.

❒ When the printer driver is not

used, make settings using the dis-

play panel.

F Select [OHP] or [Thick Paper]

G Press [OK].

Reference

For printer driver settings, see the

printer driver Help.

The paper type selected is dis-

played.

H Press the {User Tools/Counter} key.

Note

❒ The settings made will remain

valid until they are reset again.

After printing on OHP trans-

parencies or thick paper, make

sure to clear settings for the next

user.

Getting Started

2. Preparing the Machine

Quick Install

Windows 95/98/Me/2000/XP, Windows Server 2003, and Windows NT 4.0 us-

ers can easily install this software using the CD-ROM provided.

Using Quick Install, the PCL printer driver and/or RPCS printer driver and

SmartDeviceMonitor for Client is installed under network environment, and

TCP/IP port will be set.

Important

❒ To install printer driver under Windows 2000/XP Professional, Windows

Server 2003, and Windows NT 4.0, you must have an account that has Man-

age Printers permission. Log on as an Administrator.

❒ The Quick Install is not available when using this printer under USB connec-

tion. If you connect using USB, refer to p.43 “Installing the Printer Driver Us-

ing USB”.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [Quick Install].

The software license agreement appears in the [License Agreement] dialog box.

E After reading the agreement, click [I accept the agreement] , and then click

[Next >].

F Select the machine model you want to use in the [Select Printer] dialog box.

For network connection via TCP/IP, select the machine whose IP address is

displayed in [Connect To].

For parallel connection, select the machine whose printer port is displayed in

[Connect To].

G Click [Install].

The printer driver installation starts.

Preparing the Machine

H Click [Finish]

A message about restarting the computer may appear. Restart the computer

to complete installation.

I Click [Exit] in the first dialog box of the installer, and then take out the CD-

ROM.

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ Select a machine to whose IP address is displayed in [Connect To] to install

SmartDeviceMonitor for Client when using TCP/IP.

Reference

Quick Install is not available unless bidirectional communication between

the machine and computer is enabled via parallel connection. See p.60 “If

Bidirectional Communication is Disabled” for details about bidirectional

communication between machine and computer.

Confirming the Connection Method

This machine supports network and local connection.

Before installing the printer driver, check how the machine is connected. Follow

the driver installation procedure that is appropriate to the connection method.

Network Connection

This machine can be used as a Windows printing port or network printer.

Using this machine as the Windows printing port

Network connections can be established through Ethernet, IEEE 802.11b, and

IEEE 1394 (IP over 1394).

Available ports are determined based on the combination of Windows operating

system version and connection method used.

ZZZ004S

❖ Windows 95/98

Connection Method

Available Ports

Ethernet/ IEEE 802.11b

IEEE 1394 (IP over 1394)

SmartDeviceMonitor for Client port

None

❖ Windows Me

Connection Method

Available Ports

Ethernet/ IEEE 802.11b

IEEE 1394 (IP over 1394)

SmartDeviceMonitor for Client port

Preparing the Machine

❖ Windows 2000

Connection Method

Available Ports

Ethernet/ IEEE 802.11b

SmartDeviceMonitor for Client port

Standard TCP/IP

LPR port

IEEE 1394 (IP over 1394)

None

❖ Windows XP

Connection Method

Available Ports

Ethernet/ IEEE 802.11b

SmartDeviceMonitor for Client port

Standard TCP/IP

LPR port

IEEE 1394 (IP over 1394)

SmartDeviceMonitor for Client port

Standard TCP/IP

❖ Windows Server 2003

Connection Method

Available Ports

Ethernet/ IEEE 802.11b

SmartDeviceMonitor for Client port

Standard TCP/IP

LPR port

IEEE 1394 (IP over 1394)

SmartDeviceMonitor for Client port

Standard TCP/IP

❖ Windows NT 4.0

Connection Method

Available Ports

Ethernet/ IEEE 802.11b

SmartDeviceMonitor for Client port

LPR port

IEEE 1394 (IP over 1394)

None

Reference

See the explanation of how to install the printer driver for each type of port.

For the SmartDeviceMonitor for Client port, see p.25 “Using the SmartDe-

viceMonitor for Client Port”.

For the Standard TCP/IP port, see p.34 “Using the Standard TCP/IP Port”.

For the LPR port, see p.36 “Using the LPR Port”.

Confirming the Connection Method

Using as a network printer

This machine can be used as the Windows network printer, the NetWare print

server, or the NetWare remote printer.

ZZZ003S

Reference

See the explanation of how to install the printer driver for each type of net-

work printer.

For the Windows network printer, see p.38 “Using as the Windows Network

Printer”.

For the NetWare print server and remote printer, see p.40 “Using as the Net-

Ware Print Server/Remote Printer”.

Preparing the Machine

Local Connection

Local connections can be established via parallel, USB, IEEE 1394 (SCSI print),

and Bluetooth connections.

Windows operating system version determines the available connection methods.

• Windows 95:

• Parallel connections

• Windows 98:

• Parallel connections

• Windows 98 SE/Me:

• USB, Parallel, and Bluetooth connections

• Windows 2000:

• USB, Parallel, IEEE 1394 (SCSI print), and Bluetooth connections

• Windows XP:

• USB, Parallel, IEEE 1394 (SCSI print), and Bluetooth connections

• Windows Server 2003:

• USB, Parallel, IEEE 1394 (SCSI print), and Bluetooth connections

• Windows NT 4.0:

• Parallel connections

Reference

See the explanation of how to install the printer driver for each method of

connection.

For the USB connection, see p.43 “Installing the Printer Driver Using USB”.

For the parallel connection, see p.48 “Printing with Parallel Connection”.

For the IEEE 1394 (SCSI print) connection, see p.50 “Installing the Printer

Driver Using IEEE 1394 (SCSI print)”.

For the Bluetooth connection, see p.54 “Printing with Bluetooth Connec-

tion”.

Using the SmartDeviceMonitor for Client Port

Installing SmartDeviceMonitor for Client

Important

❒ To install SmartDeviceMonitor for Client under Windows 2000/XP Profes-

sional, Windows Server 2003, and Windows NT 4.0, you must have an ac-

count that has Manage Printers permission. Log on as an Administrator.

❒ Install SmartDeviceMonitor for Client before installing the printer driver

when using the SmartDeviceMonitor for Client port.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [SmartDeviceMonitor for Client/Admin].

E The SmartDeviceMonitor for Client installer starts.

F The software license agreement appears in the [License Agreement] dialog

box. After reading through its contents, click [I accept the agreement], and

then click [Next >].

G Click [SmartDeviceMonitor for Client], and then click [Next >].

The SmartDeviceMonitor for Client installer starts.

H Follow the instructions on the display to install SmartDeviceMonitor for

Client.

I Click [Finish].

If you are required to restart the computer after installing SmartDeviceMon-

itor for Client, restart the computer.

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Preparing the Machine

Installing the PCL or RPCS Printer Driver (TCP/IP)

Important

❒ To install this printer driver under Windows 2000/XP Professional, Windows

Server 2003, and Windows NT 4.0, you must have an account that has Man-

age Printers permission. Log on as an Administrators or Power Users group

member.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].

E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement], and then click [Next].

F Select the printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Select the machine model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Double-click the printer name to display the printer settings.

Note

❒ The details shown in [Comment:], [Driver:], and [Port:] vary depending on

the operating system, printer model, and port.

I Click [Port:], and then click [Add].

J Click [SmartDeviceMonitor], and then click [New Port...].

K Click [TCP/IP], and then click [Search].

A list of printers using TCP/IP appears.

Using the SmartDeviceMonitor for Client Port

L Select the printer you want to use, and then click [OK].

Only printers that respond to a broadcast from the computer appear. To use

a machine not listed here, click [Specify Address], and then enter the IP address

or host name of the machine.

Under Windows 95/98/Me, you cannot add an IP address partially similar to

the one already used. For example, if “192.168.0.2” is in use, “192.168.0.2xx”

cannot be used. Similarly, if “192.168.0.20” is in use, “192.168.0.2” cannot be

used.

M Check that the port of the selected printer is displayed in [Port:].

N Set a user code, if necessary.

This allows a SmartDeviceMonitor for Admin user to display and check sta-

tistics about the number of sheets which each user prints. For details, see

SmartDeviceMonitor for Admin Help.

Up to 8 numeric characters can be entered. Neither alphabetic characters nor

symbols are available.

O Select the [Default Printer] check box to configure the printer as default.

P Click [Finish].

Installation starts.

Q Click [Finish] in the installation completion dialog box.

A message about restarting the computer may appear. Restart the computer

to complete installation

Reference

A message appears if there is a newer version of the printer driver already

installed. If there is, you cannot install the printer driver using Auto Run.

If you still want to install the printer driver, install use [Add Printer]. See p.57

“If a Message Appears during Installation”.

Preparing the Machine

Installing the PCL or RPCS Printer Driver (NetBEUI)

Important

❒ To install this printer driver under Windows 2000, and Windows NT 4.0, you

must have an account that has Manage Printers permission. Log on as an Ad-

ministrators or Power Users group member.

❒ Windows XP and Windows Server 2003 do not support NetBEUI.

❒ You cannot print using printers beyond routers.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe”on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].

E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement] , and then click

[Next].

F Select the printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Select the machine model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Double-click the printer name to display the printer settings.

Note

❒ The details shown in [Comment:], [Driver:], and [Port:] vary depending on

the operating system, printer model, and port.

I Click [Port:], and then click [Add].

J Click [SmartDeviceMonitor], and then click [New Port...].

K Click [NetBEUI], and then click [Search].

A list of printers using NetBEUI appears.

Using the SmartDeviceMonitor for Client Port

L Select the printer you want to use, and then click [OK].

Only printers that respond to a broadcast from the computer appear. To use

a machine not listed here, click [Specify Address], and then enter the NetBEUI

address. The NetBEUI address can be checked with the configuration page.

For information about printing a configuration page, see p.113 “Printing the

configuration page”. The NetBEUI address appears in the format of

“\\RNPxxxx\xxx” on the configuration page. Enter the machine's network

path in the format of “%%Computer name\Share name”. Use “\\” instead of

“%%” at the beginning.

M Check that the port of the selected printer is displayed in [Port:].

N Set a user code, if necessary.

This allows a SmartDeviceMonitor for Admin user to display and check sta-

tistics about the number of sheets which each user prints. For details, see

SmartDeviceMonitor for Admin Help.

Up to 8 numeric characters can be entered. Neither alphabetic characters nor

symbols are available.

O Select the [Default Printer] check box to configure the printer as default.

P Click [Finish].

The printer driver installation starts.

Q Click [Finish] in the installation completion dialog box.

A message about restarting the computer may appear. Restart the computer

to complete installation.

Note

❒ The protocol is set to inactive as default. Enable it using Web Image Mon-

itor or Telnet

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Reference

A message appears if there is a newer version of the printer driver already

installed. If there is, you cannot install the printer driver using Auto Run.

If you still want to install the printer driver, use [Add Printer]. See p.57 “If a

Message Appears during Installation”.

Preparing the Machine

Installing the PCL or RPCS Printer Driver (IPP)

Important

❒ To install printer driver under Windows 2000/XP Professional, Windows

Server 2003, and Windows NT 4.0, you must have an account that has Man-

age Printers permission. For this, log on as an Administrators or Power Users

group member.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].

E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement] , and then click

[Next].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Select the machine model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Double-click the printer name to display the printer settings.

Note

❒ The details shown in [Comment:], [Driver:], and [Port:] vary depending on

the operating system, printer model, and port.

I Click [Port:], and then click [Add].

J Click [SmartDeviceMonitor], and then click [New Port...].

K Click [IPP].

Using the SmartDeviceMonitor for Client Port

L In the [Printer URL] box, enter “http://printer's address/printer” as the print-

er's address.

If the server authentification is issued, to enable SSL (a protocol for encrypted

communication), enter “https://printer's address/printer” (Internet Explor-

er 5.01, or a higher version must be installed).

(example IP address: 192.168.15.16)

http://192.168.15.16/printer

https://192.168.15.16/printer

You can enter "http://printer's address/ipp" as the printer's address.

M Enter a name for identifying the printer in [IPP Port Name]. Use a name dif-

ferent from the one of any existing port.

If a name is not specified here, the address entered in the [Printer URL] box be-

comes the IPP port name.

N Click [Detailed Settings] to make necessary settings.

For information about the settings, see SmartDeviceMonitor for Client Help.

O Check that the port of the selected printer is displayed in [Port:].

P Set a user code, if necessary.

This allows a SmartDeviceMonitor for Admin user to display and check the

number of sheets each user prints. For details, see SmartDeviceMonitor for

Admin Help.

Up to 8 numeric characters can be entered. No alphabetic characters or sym-

bols can be entered.

Q Select the [Default Printer] check box to configure the printer as default.

R Click [Finish].

Installation starts.

S Click [Finish] in the installation completion dialog box.

A message about restarting the computer may appear. Restart the computer

to complete installation

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Reference

A message appears if there is a newer version of the printer driver already

installed. If there is, you cannot install the printer driver using Auto Run.

If you still want to install the printer driver, use[Add Printer]. See p.57 “If a

Message Appears during Installation”.

Preparing the Machine

Changing the Port Settings for SmartDeviceMonitor for Client

Follow the procedure below to change the SmartDeviceMonitor for Client set-

tings, such as TCP/IP timeout, recovery/parallel printing, and printer groups.

Note

❒ There are no settings for NetBEUI protocol.

Windows 95/98:

A Open [Printers] window from [Start] menu. .

B In the [Printers] window, click the icon of the printer you want to use. On

the [File] menu, click [Properties].

C Click the [Details] tab, and then click [Configure Port].

The [Port Settings] dialog box appears.

Windows 2000 / Windows NT 4.0:

A Open [Printers] window from [Start] menu. .

B In the [Printers] window, click the icon of the printer you want to use. On

the [File] menu, click [Properties].

C On the [Ports] tab, click [Configure Port].

The [Port Settings] dialog box appears.

Using the SmartDeviceMonitor for Client Port

Windows XP, Windows Server 2003:

A Open the [Printers and Faxes] window from the [Start] menu.

The [Printers and Faxes] window appears.

B Click the icon of the machine you want to use. On the [File] menu, click

[Properties]. The printer properties appear.

C Click the [Ports] tab, and then click [Configure Port].

The [Port Configuration] dialog box appears.

• For TCP/IP, timeout setting can be configured.

Note

❒ If no settings on the [Recovery/Parallel Printing] tab are available, follow

the procedure below.

A Click [Cancel] to close the [Port Configuration:] dialog box.

B Start SmartDeviceMonitor for Client, and then right-click the Smart-

DeviceMonitor for Client icon on the taskbar.

^CClick [Extended Features Settings], and then select the [Set Recovery/Par-

allel Printing for each port] check box.

D Click [OK] to close the [Extended Features Settings] dialog box

• User, proxy, and timeout settings can be configured for IPP.

Reference

For information about these settings, see“Using SmartDeviceMonitor for

Client”, Network Guide, or SmartDeviceMonitor for Client Help.

Preparing the Machine

Using the Standard TCP/IP Port

Installing the PCL or RPCS Printer Driver

Important

❒ To install printer driver under Windows 2000/XP Professional, and Win-

dows Server 2003, you must have an account that has Manage Printers per-

mission. Log on as an Administrators or Power Users group member.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].

E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement], and then click [Next].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Select the machine model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Double-click the printer name to display the printer settings.

Note

❒ The details shown in [Comment:], [Driver:], and [Port:] vary depending on

the operating system, printer model, and port.

I Click [Port:], and then click [Add].

J Click [Standard TCP/IP], and then click [New Port...].

Configure the Standard TCP/IP port settings, and then see Windows Help if

[Standard TCP/IP Port] does not appear.

K Click [Next] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.

Using the Standard TCP/IP Port

L Enter the printer name or IP address in the [Printer Name or IP Address] box.

The [Port Name] text box automatically obtains a port name. Change this name

if necessary.

When screen for Device selection appears, select "RICOH NetworkPrinter

Driver C Model".

M Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.

The installation start dialog box reappears.

N Check that the port of the selected printer is displayed in [Port:].

O Configure the default printer as necessary.

P Click [Finish].

The printer driver installation starts.

Q Click [Finish] in the installation completion dialog box.

A message about restarting the computer may appear. Restart the computer

to complete installation.

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Reference

A message appears if there is a newer version of the printer driver already

installed. If there is, you cannot install the printer driver using Auto Run.

If you still want to install the printer driver, use [Add Printer]. See p.57 “If a

Message Appears during Installation”.

Preparing the Machine

Using the LPR Port

Installing the PCL or RPCS Printer Driver

Important

❒ To install this printer driver under Windows 2000/XP Professional, Windows

Server 2003, and Windows NT 4.0, you must have an account that has Man-

age Printers permission. Log on as an Administrators or Power Users group

member.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].

E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement], and then click [Next].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Select the machine model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Double-click the printer name to display the printer settings.

Note

❒ The details shown in [Comment:], [Driver:], and [Port:] vary depending on

the operating system, printer model, and port.

I Click [Port:], and then click [Add].

J Click [LPR Port], and then click [New Port...].

If [LPR Port] does not appear, see Windows Help and install it.

K Enter the printer's IP address in the [Name or address of server providing lpd]

box.

Using the LPR Port

L Enter “lp” in the [Name of printer or print queue on that server] box, and then click

[OK].

The port is added.

M Check that the port of the selected printer is displayed in [Port:].

N Configure the default printer as necessary.

O Click [Finish].

The printer driver installation starts

P Click [Finish] in the installation completion dialog box.

A message about restarting the computer may appear. Restart the computer

to complete installation.

Reference

A message appears if there is a newer version of the printer driver already

installed. If there is, you cannot install the printer driver using Auto Run.

If you still want to install the printer driver, use [Add Printer]. See p.57 “If a

Message Appears during Installation”.

Preparing the Machine

Using as the Windows Network Printer

Installing the PCL or RPCS Printer Driver

To use the print server, install the printer driver by selecting "Network printer

server", and then select the Windows 2000/XP, Windows Server 2003, or Win-

dows NT 4.0 shared printer.

This section assumes that the client has already been configured to communicate

with a Windows 2000/XP, Windows Server 2003, or Windows NT 4.0 print serv-

er. Do not begin the following procedure before the client is set up and config-

ured correctly.

Important

❒ To install printer driver under Windows 2000/XP Professional, Windows

Server 2003, and Windows NT 4.0, you must have an account that has Man-

age Printers permission. For this, log on as an Administrators or Power Users

group member.

❒ If you print with a print server connected to the printer using the SmartDe-

viceMonitor port, Recovery Printing and Parallel Printing cannot be used

from the client.

❒ If you print with a Windows XP or Windows Server 2003 print server, notifi-

cation functions of SmartDeviceMonitor may not be used with the client.

❒ If you print with a Windows NT 4.0 print server, install the printer driver be-

fore you connect the print server to the printer.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].

E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement], and then click [Next].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

Using as the Windows Network Printer

G Select the [Printer Name] check box to select the printer models you want to

use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Double-click the printer name to display the printer settings.

The details shown in [Comment:], [Driver:], and [Port:] vary depending on the

operating system, printer model, and port.

I Click [Port:], and then click [Add].

J Click [Network Printer], and then click [OK].

K Double-click the computer name you want to use as a print server in the

[Browse for Printer] window.

L Select the printer you want to use, and then click [OK].

M Check that the port of the selected printer is displayed in [Port:].

N Configure the user code as necessary.

For an RPCS printer driver, a user code can be set after the printer driver in-

stallation. For information about user code, see the printer driver Help.

O Select the [Default Printer] check box to configure the printer as default.

P Click [Finish].

The printer driver installation starts.

Q Click [Finish] in the installation completion dialog box.

A message about restarting the computer may appear. Restart the computer

to complete installation.

Reference

A message appears if there is a newer version of the printer driver already

installed. If there is, you cannot install the printer driver using Auto Run.

If you still want to install the printer driver, use [Add Printer]. See p.57 “If a

Message Appears during Installation”.

Preparing the Machine

Using as the NetWare Print Server/Remote

Printer

This explains how to set up the Windows computer used as the NetWare client.

Important

❒ To install this printer driver under Windows 2000/XP Professional, Windows

Server 2003, and Windows NT 4.0, you must have an account that has Man-

age Printers permission. Log on as an Administrators or Power Users group

member.

The following explanation assumes NetWare Client is installed on the client

computer and the NetWare server environment is correctly set up. Install all nec-

essary client applications before following this procedure.

Set up the printer driver while logging on to the NetWare file server.

The following values are used in the example:

• Operating system: Windows 98

• NetWare version: 4.1

• File server name: CAREE

• Queue name: R-QUEUE

A Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory

B Select an interface language, and then click [OK].

The default interface language is English.

C Click [PCL/RPCS Printer Drivers].

D The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement], and then click [Next].

E Select the printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

F Select the [Printer Name] check box to select the printer models you want to

use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

G Double-click the printer name to display the printer settings.

The details shown in [Comment:], [Driver:], and [Port:] vary depending on the

operating system, printer model, and port.

Using as the NetWare Print Server/Remote Printer

H Click [Port:], and then click [Add].

I Click [Network Printer], and then click [OK].

J Double-click the name of the NetWare file server on the network tree.

The created queue is displayed.

K Select the print queue, and then click [OK].

L Check that the port of the selected printer is displayed in [Port:].

M Click [Finish].

The printer driver installation starts.

N Click [Finish] in the [Component selection] dialog box.

O Click [Finish] in the [Introduction complete] dialog box.

P In the [Printers] window, open the printer properties.

Under Windows XP or Windows Server 2003, open the printer properties

from the [Printers and Faxes] window.

Q On the [Printer Settings] tab, clear the [Form Feed] and [Enable Banner] check

boxes.

Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, click

the [NetWare setting] tab.

Do not select these check boxes since they are automatically selected by the

printer driver. If you select the check boxes, the printer may not print correctly.

R Click [OK] to close the printer properties dialog box.

Note

❒ The protocol is set to inactive as default. Enable it using Web Image Mon-

itor or Telnet

Preparing the Machine

Form Feed

Do not use NetWare to configure form feed. Form feed is controlled by the print-

er driver on Windows. If NetWare form feed is configured, the printer may not

print properly.

Follow the procedure below to disable form feed according to the operating sys-

tem used:

• Under Windows 95/98/Me, clear the [Form feed] check box on the [Printer Set-

tings] tab in the printer properties dialog box.

• Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, clear

the [Form feed] check box on the [NetWare Settings] tab in the printer properties

dialog box.

Banner Page

Do not use NetWare to configure a banner page.

Follow the procedure below to disable banner pages according to the operating

system used:

• Under Windows 95/98/Me, clear the [Enable banner] check box on the [Printer

Settings] tab in the printer properties dialog box.

• Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, clear

the [Enable banner] check box on the [NetWare Settings] tab in the printer prop-

erties dialog box.

Printing after Resetting the Printer

Printer to print server connection requires 30 - 40 seconds to resume after the

printer is reset. During this period, jobs may be accepted (depending on Net-

Ware specifications) but not printed.

To print after resetting the printer as the remote printer, check on the print server

that the remote printer is disconnected, or wait for two minutes before trying to

print.

Installing the Printer Driver Using USB

This section explains how to install printer drivers using USB.

Before installing, check that only the operating system is running on the compu-

ter and no print jobs are in progress.

The printer drivers can be installed from the CD-ROM provided with this machine.

Windows 98 SE/Me - USB

Important

❒ Installation via USB is not possible under Windows 95/98. Upgrade to Win-

dows 98 SE/Me.

When USB is first used, the plug and play function starts and the [New Hardware

Found], [Device Driver Wizard], or [Add New Hardware Wizard] dialog box appears, de-

pending on the operating system.

If the printer driver has already been installed, plug and play is enabled, and the

icon of the printer connected to the "USB" port is added to the [Printers] window.

A Turn off the power of the machine.

B Connect the machine with the computer via USB cable.

Connect the USB cable firmly.

C Turn on the power of the computer.

D Click [Next>].

E Click [Search for the best driver for your device. {Recommended}.], and then click

[Next>].

F Select the [Specify a location:] check box, and then click [Browse...].

The [Browse for Folder] dialog box appears.

G Insert the CD-ROM into the CD-ROM drive.

Note

❒ When Auto Run starts, click [Exit].

❒ To disable Auto Run, press the {Shift} key when inserting the CD-ROM

into the drive and keep it pressed until the computer finishes reading from

the CD-ROM.

H Specify the location where USB Printing Support is located, and then click

[Next>].

If the CD-ROM drive is D, the source files of USB Printing Support are stored

in the following location:

D:\DRIVERS\USBPRINT\WIN98ME

I Check the location, and then click [Next].

USB Printing Support is installed.

Preparing the Machine

J Click [Finish].

If the printer driver has already been installed, plug and play is enabled, and

the icon of the printer connected to the "USB001" port is added to the [Printers]

window.

K Click [Next>].

L Click [Search for the best driver for your device. {Recommended}.], and then click

[Next>].

M Select the [Specify a location:], check box, and then click [Browse...].

The [Browse for Folder] dialog box appears.

N Insert the CD-ROM into the CD-ROM drive.

Note

❒ When Auto Run starts, click [Exit].

❒ To disable Auto Run, press the {Shift} key when inserting the CD-ROM

into the drive and keep it pressed until the computer finishes reading from

the CD-ROM.

O Specify the location where the source files of the printer driver is stored,

and then click [Next>].

If the CD-ROM drive is D, the source files of the printer driver are stored in

the following location:

• RPCS

D:\DRIVERS\RPCS\WIN9X_ME\(Language)\DISK1

• PCL 5c

D:\DRIVERS\PCL5C\WIN9X_ME\(Language)\DISK1

• PCL 6

D:\DRIVERS\PCL6\WIN9X_ME\(Language)\DISK1

• PostScript 3

D:\DRIVERS\PS3\WIN9X_ME\(Language)\DISK1

P Check the location, and then click [Next].

Add Printer Wizard starts.

Q Click [Finish].

Installation is complete. If installation is successful, the icon of the printer

connected to the "USB001" port is added to the [Printers] window.

Note

❒ The number after "USB" varies depending on the number of printers connected.

❒ It is not necessary to reinstall USB Printing Support when connecting a dif-

ferent machine via USB interface when USB Printing Support is installed.

❒ After installing USB Printing Support, if the printer driver is not installed,

follow the plug-and-play instructions of the printer.

Installing the Printer Driver Using USB

Windows 2000 - USB

Important

❒ Installing a printer driver requires Administrators permission. Log on using

an account that has Administrators permission.

When USB is first used, Found New Hardware Wizard starts, and USB Printing

Support is installed automatically.

If the printer driver has already been installed, plug and play is enabled, and the

icon of the printer connected to the "USB" port is added to the [Printers] window.

If the printer driver is not installed, follow the plug-and-play instructions of the

printer to install it from the CD-ROM provided.

A Turn off the power of the machine.

B Connect the machine with the computer via USB cable.

Connect the USB cable firmly.

C Turn on the power of the computer.

D Click [Next] in the [Found New Hardware Wizard] dialog box.

E "Select the [Search for a suitable driver for my device (recommended)] check box,

and then click [Next]."

F Select the [Specify location] check box, and then click [Next].

G Insert the CD-ROM into the CD-ROM drive.

Note

❒ When Auto Run starts, click [Exit].

❒ To disable Auto Run, press the left {Shift} key when inserting the CD-ROM

into the drive and keep it pressed until the computer finishes reading from

the CD-ROM.

H Specify the location where the source files of the printer driver is stored.

If the CD-ROM drive is D, the source files of the printer driver are stored in

the following location:

• RPCS

D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1

• PCL 5c

D:\DRIVERS\PCL5C\WIN2K_XP\(Language)\DISK1

• PCL 6

D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1

• PostScript 3

D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1

I Check the printer driver location, and then click [OK].

Preparing the Machine

J Click [Next].

K Click [Finish].

If the printer driver has already been installed, plug and play is enabled, and

the icon of the printer connected to the "USB001" port is added to the [Printers]

window.

Note

❒ The number after “USB” varies depending on the number of printers con-

nected.

Windows XP, Windows Server 2003 - USB

Important

❒ Installing a printer driver requires Administrators permission. Log on using

an account that has Administrators permission.

When USB is first used, Found New Hardware Wizard starts, and USB Printing

Support is installed automatically.

If the printer driver has already been installed, plug and play is enabled, and the

icon of the printer connected to the "USB" port is added to the [Printers] window.

The printer drivers can be installed from the CD-ROM provided with this ma-

chine.

If the printer driver is not installed, follow the plug-and-play instructions of the

printer to install it from the CD-ROM provided.

A Turn off the power of the printer.

B Connect the machine with the computer via USB cable.

Connect the USB cable firmly.

C Turn on the power of the computer.

D In the Found New Hardware Wizard display, click [Search for a suitable driver

for my device [recommended] ], and then click [Next>].

E Insert the CD-ROM into the CD-ROM drive.

Note

❒ If Auto Run starts, click [Cancel], and then [Exit].

❒ To disable Auto Run, press the left {SHIFT} key when inserting the CD-

ROM into the drive and keep it pressed until the computer finishes reading

from the CD-ROM.

Installing the Printer Driver Using USB

F Select the [Include this location in the search] check box under [Search for the best

driver in these location], and then click [Browse] to select the printer driver lo-

cation.

If the CD-ROM drive is D, the source files of the printer driver are stored in

the following location:

• RPCS

D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1

• PCL 5c

D:\DRIVERS\PCL5C\WIN2K_XP\(Language)\DISK1

• PCL 6

D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1

• PostScript 3

D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1

G Check the printer driver location, and then click [Next].

H Click [Continue].

I Click [Finish].

If installation is successful, the icon of the printer connected to the "USB001"

port is added to the [Printers] window.

Note

❒ The number after “USB” varies depending on the number of printers con-

nected.

Troubleshooting USB

Problems

Solutions

The machine is not automatically recognized. Turn off the power of the machine, reconnect

the USB cable, and then turn it on again.

Windows has already configured the USB set- Open Windows' Device Manager, and then,

tings.

under [Universal Serial Bus controllers], remove

any conflicting devices. Conflicting devices

have a yellow [!] or [?] icon by them. Take care

not to accidentally remove required devices.

For details, see Windows Help.

Note

❒

When using Windows 2000/XP or Win-

dows Server 2003, an erroneous device is

displayed under [USB Controller] in the [De-

vice Manager] dialog box.

Preparing the Machine

Printing with Parallel Connection

To use a machine connected using a parallel interface, click [LPT1] when install-

ing the printer driver.

Installing the PCL or RPCS Printer Driver

Important

❒ To install this printer driver under Windows 2000/XP Professional, Windows

Server 2003, and Windows NT 4.0, you must have an account that has Man-

age Printers permission. Log on as an Administrators or Power Users group

member.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers].

E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement], and then click [Next].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Select the [Printer Name] check box to select the printer models you want to

use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Double-click the printer name to display the printer settings.

The details shown in [Comment:], [Driver:], and [Port:] vary depending on the

operating system, printer model, and port.

I Check that [LPT1:] is shown in [Port:].

J Select the [Default Printer] check box to configure the printer as default.

Printing with Parallel Connection

K Click [Finish].

The printer driver installation starts.

L Click [Finish] in the installation completion dialog box.

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Reference

A message appears if there is a newer version of the printer driver already

installed. If there is, you cannot install the printer driver using Auto Run.

If you still want to install the printer driver, use [Add Printer]. See p.57 “If a

Message Appears during Installation”.

Preparing the Machine

Installing the Printer Driver Using IEEE 1394

(SCSI print)

The printer drivers can be installed from the CD-ROM provided with this ma-

chine.

Important

❒ Quit all applications currently running, and do not print during installation.

❒ Do not connect IEEE 1394 or USB devices to the computer or turn on another

printers during installation.

❒ Before uninstalling the printer driver, check that the IEEE 1394 interface cable

is disconnected from the computer.

❒ SCSI print must be set to "active" from the control panel. For details, see Net-

work Guide.

❒ This machine can receive print data from one computer at a time only. An

message may appear if jobs from different computers collide.

❒ If jobs collide, the first received is printed first.

❒ When the printer driver is properly installed, connecting or disconnecting the

optional IEEE 1394 cable causes the printer icon to change.

Windows 2000

Note

❒ If [Found New Hardware Wizard] appears every time the computer is started or

the cable is connected, disable the device. To install another printer driver af-

ter setting the "1394_00n" port, click [1394_00] as a port during the printer

driver installation.

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

❒ The optional 1394 interface unit can be used only with Service Pack 1 (SP1) or

higher.

A Connect the machine and computer using the IEEE 1394 interface cable.

B Click [Next] in the [Found New Hardware Wizard] dialog box.

C When the message "This wizard will complete the installation for this De-

vice: Unknown" appears, click [Specify a location], and then click [Next>].

D When the message "Locate Driver Files" appears, select the [Optional search

locations.] check box, and then click [Specify a location], and then click [Next>].

Installing the Printer Driver Using IEEE 1394 (SCSI print)

E Insert the CD-ROM into the CD-ROM drive.

Note

❒ If Auto Run starts, click [Cancel], and then [Exit].

❒ To disable Auto Run, press the left {SHIFT} key when inserting the CD-

ROM into the drive and keep it pressed until the computer finishes reading

from the CD-ROM.

F Click [Browse].

G Select the printer driver you want to use.

If the CD-ROM drive is D, the source files of the printer driver are stored in

the following location:

• RPCS

D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1

• PCL 5c

D:\DRIVERS\PCL5C\WIN2K_XP\(Language)\DISK1

• PCL 6

D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1

• PostScript 3

D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1

H Click [Open].

I Click [OK].

J Follow the instructions.

When installation is complete, the printer connected to "1394_00n" appears in

the [Printers] window. ("n" shows the number of printers connected.)

Note

❒ If the printer driver has already been installed, the printer icon is added to

the [Printers] window. In this case, printer driver installation is not necessary.

❒ If printing does not work properly after the installation, delete the port and re-

install the printer driver. For details, see p.142 “The Machine Does Not Print”.

❒ If you do not want to install the printer when Found New Hardware Wiz-

ard starts under an operating system that supports SCSI print, disable the

device by following the procedure below.

A When the [Found New Hardware Wizard] dialog box appears, click [Next>].

B When the message "This wizard will complete the installation for this

Device: Unknown" appears, select the [Search for a suitable driver for my de-

vice recommended] check box, and then click [Next>].

C When the message "Please choose your search and installation option."

appears, clear all check boxes from [Search for the best driver in these loca-

tions.], and then click [Next>].

D When the message "Driver Files Search Results" appears, select the [Dis-

able the device. The Add/Remove Hardware Wizard in the control Panel can be

able to complete the driver installations.] check box, and then click [Finish]."

Preparing the Machine

Windows XP, Windows Server 2003

Important

❒ SCSI print must be set to "active" from the control panel. For details, see Net-

work Guide.

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

Note

❒ This machine can receive print data from one computer at a time only. If a job

from a computer collides with other data, a message may appear on the com-

puter.

❒ To install another printer driver after setting the "1394_00n" port, click

[1394_00] as a port during the printer driver installation.

❒ When the printer driver is properly installed, connecting or disconnecting the

optional IEEE 1394 cable causes the printer icon to change.

A Connect the machine and computer using the IEEE 1394 interface cable.

When the [Found New Hardware Wizard] dialog box appears, check that [This wiz-

ard helps you install software for: (Unknown)] is displayed.

B Select the [Install from a list on specific location (Advanced)] check box, and then

click [Next>].

C When the message "Please choose your search and installation option." ap-

pears, select the [Search for the best driver in these locations.] check box, select

the [Include this location in the search:] check box, and then select the [Include

this location in the search:] check box.

D Insert the CD-ROM into the CD-ROM drive.

Note

❒ If Auto Run starts, click [Cancel], and then [Exit].

❒ To disable Auto Run, press the left {SHIFT} key when inserting the CD-

ROM into the drive and keep it pressed until the computer finishes reading

from the CD-ROM.

Installing the Printer Driver Using IEEE 1394 (SCSI print)

E Specify the location where the source files of the printer driver is stored,

and then click [Next].

If the CD-ROM drive is D, the source files of the printer driver are stored in

the following location:

• RPCS

D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1

• PCL 5c

D:\DRIVERS\PCL5C\WIN2K_XP\(Language)\DISK1

• PCL 6

D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1

• PostScript 3

D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1

When installation is complete, the printer connected to "1394_00n" appears in

the [Printers and Faxes] window. ("n" shows the number of printers connected.)

F Follow the instructions.

Note

❒ If the printer driver has already been installed, the printer icon is added to

the [Printers and Faxes] window. In this case, printer driver installation is

not necessary.

❒ Even if the printer driver is already installed, the message " Found New

Hardware Wizard" may appear when the machine and the computer are

connected using the IEEE 1394 interface cable for the first time. If it does,

install the printer driver.

❒ If printing does not work properly after the installation, delete the port and

reinstall the printer driver. For details, see p.142 “The Machine Does Not

Print”.

❒ If you do not want to install the printer when Found New Hardware Wiz-

ard starts under an operating system that supports SCSI print, disable the

device by following the procedure below

^AWhen the [Found New Hardware Wizard] dialog box appears, check that

[This wizard helps you install software for: Unknown] displayed, select [Install

from a list on specific location (Advanced)] check box, and then click [Next>].

B When the message "Please choose your search and installation option."

appears, clear all check boxes from [Search for the best driver in these loca-

tions.], and then click [Next>].

C When the message "The wizard could not find the software on your

computer for.." appears, click [OK].

^DWhen the message "Cannot Install this Hardware" appears, select the

[Don't prompt again to install the software] check box, and then click [Finish].

Preparing the Machine

Printing with Bluetooth Connection

Supported Profiles

❖ SPP, HCRP

• A maximum of two Bluetooth adaptor or Bluetooth-equipped computers

can be connected at the same time using the Bluetooth interface: one by

SPP, one by HCRP.

• When connecting more than one Bluetooth adaptor or Bluetooth-equipped

computer at the same time, the first device that establishes connection is se-

lected. When selecting the connection between the other devices, cancel

the first established connection.

• Conditions for bidirectional communications

• SPP connection does not support bidirectional communications.

• HCRP connection supports bidirectional communications.

❖ BIP

• For BIP connection, a module including PostScript 3 must be installed in

the machine.

• Only one Bluetooth adaptor or Bluetooth-equipped computer can be con-

nected via BIP.

• Only JPEG images that can be printed using BIP.

• User codes are disabled for BIP.

You cannot print if print functions are restricted.

• Some printers do not support BIP.

Printing with Bluetooth Connection

To install the printer driver, follow the procedure used to install parallel inter-

face.

Important

❒ To install the printer driver under Windows 2000/XP Professional or Win-

dows Server 2003, you must have an account that has Manage Printers per-

mission. Log on as an Administrators or Power Users group member.

Note

❒ System requirements vary depending on the Bluetooth standard and specifi-

cations. For details, see the manuals provided with each product.

❒ For information about setting up Bluetooth under other operating systems or

using it with different utilities, see the manuals provided with those operat-

ing systems or utilities.

Printing with Bluetooth Connection

A Start 3Com Bluetooth Connection Manager.

B Check that the printer you want to use appears in 3Com Bluetooth Connec-

tion Manager.

C On the [Tool] menu, click [COM port].

D Check that the message "Bluetooth Serial Client (COMx) " appears under

Client Ports. (X indicates the COM port number used by Bluetooth.)

E Click [Close].

F On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

G Click the icon of the printer you want to use.

H On the [File] menu, click [Properties].

I Click the [Ports] tab.

J Under [Port], select the [COMx:] check box. X indicates the COM port

number used by Bluetooth.

K Click [OK].

Close the [Printers] window.

❖ If a dialog box appears while transmitting a print job, reestablish network connec-

tion as follows:

^ASelect the printer you want to use in the [Printers and Faxes] box.

^BClick [Connect].

Note

❒ To always use the same printer, select the [Always use for this connection]

check box.

Reference

For details, see the manuals provided with the Bluetooth adaptor or

computer equipped with Bluetooth.

Preparing the Machine

Configuring Security Mode Settings

A Start 3Com Bluetooth Connection Manager.

B On the [Tools] menu, click [Security Mode].

The [Security Mode] dialog box appears.

C Select the security mode in the [Security Mode:] list.

If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog

box, enter the Bluetooth password. For information about entering the pass-

word, see p.56 “Printing in the Security Mode”.

For all other security modes and custom settings, no password is required.

Note

❒ For information about each mode, see the manuals provided with the utility.

D Click [OK].

Close the [Security Mode] dialog box.

Reference

For details about the security mode, see 3Com Bluetooth Connection Man-

ager Help. For details about the password entry which is required to trans-

mit print jobs, see p.56 “Printing in the Security Mode”.

Printing in the Security Mode

A Send the print job to the printer in use.

Depending on the computer configuration, the [Connect] dialog box may ap-

pear. If it does, use it to establish the network connection.

B The [Authentication] dialog box appears.

C Enter the Bluetooth password, and then click [OK].

As the Bluetooth password, enter the last four digits of the machine's serial

number. You can find the serial number on the label on the back of the ma-

chine. For example, if the serial number is 00A0-001234, the Bluetooth pass-

word is 1234.

D The print job is sent.

Note

❒ The Bluetooth password differs for each machine and cannot be changed.

If a Message Appears during Installation

Message number 58 or 34 indicates the printer driver cannot be installed using

Auto Run. Install the printer driver using [Add Printer] or [>Install Printer].

For Windows 95/98/Me, Windows 2000 and Windows NT 4.0:

A On the [Start] menu, point to [Settings], and then click [Printers].

B Double-click the Add Printer icon.

C Follow the instructions in Add Printer Wizard.

Note

❒ If the printer driver is on a CD-ROM, the location of the RPCS printer driver

is either \DRIVERS\RPCS\WIN9X_ME, \DRIVERS\RPCS\WIN2K_XP,

or \DRIVERS\RPCS\NT4. If the installer starts, click [Cancel] to quit.

For Windows XP Professional and Windows Server 2003:

A On the [Start] menu, click [Printers and Faxes].

B Click [Add a printer].

C Follow the instructions in Add Printer Wizard.

Note

❒ If the printer driver is on a CD-ROM, the location of the RPCS printer driv-

er is \DRIVERS\RPCS\WIN2K_XP. If the installer starts, click [Cancel] to

quit.

For Windows XP Home Editions:

A On the [Start] menu, click [Control Panel].

B Click [Printers and Other Hardware].

C Click [Printers and Faxes].

D Click [Install Printer].

E Follow the instructions in Add Printer Wizard.

Note

❒ If the printer driver is on a CD-ROM, the location of the RPCS printer driv-

er is \DRIVERS\RPCS\WIN2K_XP. If the installer starts, click [Cancel] to

quit.

Preparing the Machine

Making Option Settings for the Printer

Make option settings for the machine using the printer driver when bidirectional

communication is disabled.

Reference

For details about making option settings for the printer, see p.60 “If Bidirec-

tional Communication is Disabled”.

Conditions for Bidirectional Communication

Bidirectional communication allows information about paper size and feed di-

rection settings to be automatically sent to the printer. You can check machine

status from your computer.

• Bidirectional communication is supported by Windows 95/98/Me/2000/XP,

Windows Server 2003, and Windows NT 4.0.

• If you use the RPCS printer driver and bidirectional communication is ena-

bled under Windows 2000, the [Change Accessories] tab is unavailable.

Note

❒ The RPCS printer driver supports bidirectional communications and updates

the machine status automatically.

❒ The PCL printer driver supports bidirectional communications. You can up-

date machine status manually.

❒ The PostScript 3 printer driver does not support bidirectional communica-

tions.

To support bidirectional communication, the following conditions must be met:

❖ When connected with parallel cables

• The computer must support bidirectional communication.

• The machine must support bidirectional communication.

• The interface cable must support bidirectional communication.

• The machine must be connected to the computer using the standard paral-

lel cables and parallel connectors.

• Under Windows 2000, [Enable bidirectional support] must be selected, and

[Enable printer pooling] must not be selected on the [port] tab with the RPCS

printer driver.

Making Option Settings for the Printer

❖ When connected with the network

• The machine must support bidirectional communication.

• SmartDeviceMonitor for Client included on the CD-ROM must be in-

stalled, and TCP/IP must be used.

• Under Windows 2000, [Enable bidirectional support] must be selected, and

[Enable printer pooling] must not be selected on the [port] tab with the RPCS

printer driver.

• In addition to the above, one of the following conditions must also be met:

• The SmartDeviceMonitor for Client port and the TCP/IP protocol must

be used.

• The standard TCP/IP port must be used without changing the default

port name (for Windows 2000/XP and Windows Server 2003).

• Microsoft TCP/IP print IP address must be specified for use (for Win-

dows NT 4.0).

• IPP port name must include the IP address when using the IPP protocol.

❖ When connected with IEEE 1394

• The computer must support bidirectional communication.

• The machine must be connected to the IEEE 1394 connector of a computer

using the IEEE 1394 interface cable.

• [Activate] must be selected in the SCSI print of IEEE 1394 and [Activate] must

be selected in the Bidi-SCSI print.

• Under Windows 2000/XP or Windows Server 2003, [Enable bidirectional

support] must be selected, and [Enable printer pooling] must not be selected

on the [port] tab with RPCS printer driver.

❖ When connected with USB

The machine must be connected to the computer's USB port using the USB in-

terface cable.

The computer must support bidirectional communication.

Note

❒ Install SmartDeviceMonitor for Client from the CD-ROM provided.

Preparing the Machine

If Bidirectional Communication is Disabled

Set up option settings when bidirectional communications are disabled.

Limitation

❒ Under Windows 2000/XP and Windows Server 2003, Manage Printers per-

mission is required to change the printer properties in the [Printers] folder.

Log on as an Administrators or Power Users group member.

❒ Under Windows NT 4.0, Full Control permission is required to change the

printer properties in the [Printers] folder. Log on as an Administrators or Pow-

er Users group member.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].

D Click the [Accessories] tab.

If options in the [Change Accessories] tab are disabled, bidirectional connection

is enabled. In this case, no change is necessary for option settings.

Note

❒ If you are using the RPCS printer driver, click the [Change Accessories] tab.

❒ If you are using the PS printer driver, click the [Device Settings] tab.

E Select options installed from the [Option] area, and then make the necessary

settings.

F Select the total amount of the memory in [Total Memory:], when the optional

SDRAM module is added.

G Under [Paper source tray settings], click and highlight the tray to be used, and

then select the appropriate size, position, and type for the tray. Select the

[Tray locking] check box to exclude the tray from the targets of automatic tray

selection.

H Click [OK] to close the printer properties dialog box. Click the [Defaults] tab,

and then click [Change Accessories] to display the option selection.

Click [OK] to close the printer properties dialog box. Click the [Defaults] tab,

and then click [Change Accessories] to display the option selection.

Installing Font Manager 2000

Limitation

❒ Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, install-

ing applications by Auto Run requires administrator permission. To install a

printer driver by Auto Run, log on using an account that has administrator

permission.

A Quit all applications currently running.

B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Click [Font Manager 2000].

D Follow the instructions on the screen.

Preparing the Machine

Using Adobe PageMaker Version 6.0, 6.5,

or 7.0

Under Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT

4.0 with Adobe PageMaker, you need to copy PPD files to the PageMaker folder.

PPD files have the .ppd extension in the folder “DRIVERS\PS\WIN9X_ME\(Lan-

guage)\DISK1\” on the CD-ROM.

The “WIN9X_ME” folder inside the “PS” folder is for Windows 95/98/Me. Use

the folder at this level that is appropriate for the operating system you are cur-

rently using.

The third folder “(Language)” may be substituted by an appropriate language

name.

Copy the .ppd file to the PageMaker folder.

• For PageMaker 6.0 default installation

The directory is “C:\PM6\RSRC\PPD4”.

• For PageMaker 6.5 default installation

The directory is “C:\PM65\RSRC\USENGLISH\PPD4”.

The “USENGLISH” may vary depending on your language selection.

• For PageMaker 7.0 default installation

The directory is “C:\PM7\RSRC\USENGLISH\PPD4”.

The “USENGLISH” may vary depending on your language selection.

Note

❒ If the driver is not set correctly after copying the ”.ppd” file, printing may not

be performed properly.

❒ When using PageMaker, the optional features that can be selected by the

printer driver will not be active. The following procedure describes how to

activate the optional printer features.

^AOn the [File] menu, click [Print].

The [Print Document] dialog box appears.

B Make the necessary settings in the [Features] box.

3. Setting Up the Printer Driver

PCL - Accessing the Printer Properties

Windows 95/98/Me - Accessing the Printer Properties

There are two methods to open the printer properties dialog box.

Making printer default settings

To make the printer default settings, open the printer properties dialog box from

the [Printers] window.

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].

D Make the necessary settings, and then click [OK].

Note

❒ With some applications, the printer driver settings are not used, and the

application's own default settings are applied.

Reference

For details, see Printer Driver Help.

Making printer settings from an application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the printer properties

dialog box from that application. The following explains how to make settings

for the WordPad application provided with Windows 95/98/Me.

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name] list, and then click [Proper-

ties].

The printer properties dialog box appears.

Setting Up the Printer Driver

C Make the necessary settings, and then click [OK].

D Click [OK] to start printing.

Note

❒ The procedure to open the printer properties dialog box may vary depend-

ing on the application. For details, see the manuals provided with the ap-

plication you use.

❒ With some applications, the printer driver settings are not used, and the

application's own default settings are applied.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing

from this application.

Reference

For details, see Printer Driver Help.

Windows 2000 - Accessing the Printer Properties

Making printer default settings - the printer properties

Important

❒ To change the printer default settings including option configuration settings, log

on using an account that has Manage Printers permission. Members of the Admin-

istrators and Power Users groups have Manage Printers permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ Do not make a setting for [Form to Tray Assignment].

Reference

For details, see Printer Driver Help.

PCL - Accessing the Printer Properties

Making printer default settings - Printing Preferences

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Making printer settings from an application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the [Printing Preferences]

dialog box from that application. The following explains how to make settings

for the WordPad application provided with Windows 2000.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary depend-

ing on the application. For details, see the manuals provided with the appli-

cation you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box of

an application. Settings made here are used as defaults when printing from

this application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list.

C Make the necessary settings, and then click [Apply] to start printing.

Reference

For details, see Printer Driver Help.

Setting Up the Printer Driver

Windows XP, Windows Server 2003 - Accessing the Printer Properties

Making printer default settings - the printer properties

Important

❒ To change the printer default settings including option configuration settings, log

on using an account that has Manage Printers permission. Members of the Admin-

istrators and Power Users groups have Manage Printers permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ Do not make a setting for [Form to Tray Assignment].

Reference

For details, see Printer Driver Help.

Making printer default settings - Printing Preferences

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

PCL - Accessing the Printer Properties

Making printer settings from an application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the [Printing Preferences]

dialog box from that application. The following explains how to make settings

for the WordPad application provided with Windows XP.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary depend-

ing on the application. For details, see the manuals provided with the appli-

cation you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box of

an application. Settings made here are used as defaults when printing from

this application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list.

C Make the necessary settings, and then click [Apply] to start printing.

Reference

For details, see Printer Driver Help.

Setting Up the Printer Driver

Windows NT 4.0 - Accessing the Printer Properties

Making printer default settings - the printer properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Full Control permission. Members of the Ad-

ministrators, Server Operators, Print Operators, and Power Users groups

have Full Control permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ Do not make a setting for [Form to Tray Assignment].

Reference

For details, see Printer Driver Help.

Making printer default settings - Default

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Full Control permission. Members of the Ad-

ministrators, Server Operators, Print Operators, and Power Users groups

have Full Control permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Document Defaults].

The [Default] dialog box appears.

PCL - Accessing the Printer Properties

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Making printer settings from an application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the printer properties

dialog box from that application. The following explains how to make settings

for the WordPad application provided with Windows NT 4.0.

Note

❒ The procedure to open the printer properties dialog box may vary depending

on the application. For details, see the manuals provided with the application

you use.

❒ With some applications, the printer driver settings are not used, and the ap-

plication's own default settings are applied.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box of

an application. Settings made here are used as defaults when printing from

this application.

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name] list, and then click [Proper-

ties].

The printer properties dialog box appears.

C Make the necessary settings, and then click [OK].

D Click [OK] to start printing.

Reference

For details, see Printer Driver Help.

Setting Up the Printer Driver

RPCS - Accessing the Printer Properties

Windows 95/98/Me - Accessing the Printer Properties

There are two dialog box types of the printer properties dialog box.

"Multi-tab" is used as an example in this manual. For details about changing the

dialog box types, see the printer driver Help.

❖ Multi-tab

This dialog box type is designed for users who often change print settings to

perform various printing operations.

❖ Custom Setting

This dialog box type is designed for users who rarely change print settings.

This type of dialog box may vary depending on the installed options.

Making printer default settings

To make the printer default settings, open the printer properties dialog box from

the [Printers] window.

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

Note

❒ With some applications, the printer driver settings are not used, and the ap-

plication's own default settings are applied.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].

Note

❒ When you open the printer properties dialog box initially after installing

the RPCS printer driver, a confirmation message appears. After clicking

[OK], the printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Reference

For details, see Printer Driver Help.

RPCS - Accessing the Printer Properties

Making printer settings from an application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the printer properties

dialog box from that application. The following explains how to make settings

for the WordPad application provided with Windows 95/98/Me.

Note

❒ The procedure to open the printer properties dialog box may vary depending

on the application. For details, see the manuals provided with the application

you use.

❒ With some applications, the printer driver settings are not used, and the ap-

plication's own default settings are applied.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box of

an application. Settings made here are used as defaults when printing from

this application.

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name] list, and then click [Proper-

ties].

The printer properties dialog box appears.

C Make the necessary settings, and then click [OK].

D Click [OK] to start printing.

Reference

For details, see Printer Driver Help.

Setting Up the Printer Driver

Windows 2000 - Accessing the Printer Properties

Making printer default settings - the printer properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the

Administrators and Power Users groups have Manage Printers permission

by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].

The printer properties dialog box appears.

Note

❒ When you open the printer properties dialog box initially after installing

the RPCS printer driver, a confirmation message appears. After clicking

[OK], the printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ Do not make a setting for [Form to Tray Assignment].

Reference

For details, see Printer Driver Help.

RPCS - Accessing the Printer Properties

Making printer default settings - Printing Preferences

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Making printer settings from an application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the [Printing Preferences]

dialog box from that application. The following explains how to make settings

for the WordPad application provided with Windows 2000.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary depend-

ing on the application. For details, see the manuals provided with the appli-

cation you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box of

an application. Settings made here are used as defaults when printing from

this application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list.

C Make the necessary settings, and then click [Apply] to start printing.

Reference

For details, see Printer Driver Help.

Setting Up the Printer Driver

Windows XP, Windows Server 2003 - Accessing the Printer

Properties

Making printer default settings - the printer properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the

Administrators and Power Users groups have Manage Printers permission

by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].

The printer properties dialog box appears.

Note

❒ When you open the printer properties dialog box initially after installing

the RPCS printer driver, a confirmation message appears. After clicking

[OK], the printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ Do not make a setting for [Form to Tray Assignment].

Reference

For details, see Printer Driver Help.

RPCS - Accessing the Printer Properties

Making printer default settings - Printing Preferences

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Making printer settings from an application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the [Printing Preferences]

dialog box from that application. The following explains how to make settings

for the WordPad application provided with Windows XP.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary depend-

ing on the application. For details, see the manuals provided with the appli-

cation you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box of

an application. Settings made here are used as defaults when printing from

this application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list.

C Make the necessary settings, and then click [Apply] to start printing.

Reference

For details, see Printer Driver Help.

Setting Up the Printer Driver

Windows NT 4.0 - Accessing the Printer Properties

Making printer default settings - the printer properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Full Control permission. Members of the Ad-

ministrators, Server Operators, Print Operators, and Power Users groups

have Full Control permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Properties].

The printer properties dialog box appears.

Note

❒ When you open the printer properties dialog box initially after installing

the RPCS printer driver, a confirmation message appears. After clicking

[OK], the printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

❒ Do not make a setting for [Form to Tray Assignment].

Reference

For details, see Printer Driver Help.

RPCS - Accessing the Printer Properties

Making printer default settings - Default

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Full Control permission. Members of the Ad-

ministrators, Server Operators, Print Operators, and Power Users groups

have Full Control permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use.

C On the [File] menu, click [Document Defaults...].

The [Default] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Setting Up the Printer Driver

Making printer settings from an application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the printer properties

dialog box from that application. The following explains how to make settings

for the WordPad application provided with Windows NT 4.0.

Note

❒ The procedure to open the printer properties dialog box may vary depending

on the application. For details, see the manuals provided with the application

you use.

❒ With some applications, the printer driver settings are not used, and the ap-

plication's own default settings are applied.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box of

an application. Settings made here are used as defaults when printing from

this application.

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name] list, and then click [Proper-

ties].

The printer properties dialog box appears.

C Make the necessary settings, and then click [Apply].

D Click [OK] to start printing.

Reference

For details, see Printer Driver Help.

4. Other Print Operations

Printing a PDF File Directly

You can send PDF files directly to the

machine for printing, without having

to open a PDF application.

Printing Method

❖ Using DeskTopBinder Lite

Limitation

PDF files registered with Desk-

TopBinder Lite can be sent directly

to the machine for printing.

❒ This function is possible only when

the optional PostScript 3 unit is in-

stalled.

Limitation

❒ This function is possible for genu-

ine Adobe PDF files only.

❒ Use DeskTopBinder Lite on the

provided CD-ROM.

❒ Version 1.3, 1.4, and 1.5 PDF files

are compatible.

Note

❒ Transparency and JBIG2 (functions

of PDF version 1.4) are not compat-

ible.

❒ PDF Direct Print settings can be

made from PDF Direct Print

properties.

❒ PDF version 1.5 exclusive functions

❒ When printing PDF files for which

a password is set, one of the fol-

lowing settings is required:

are not compatible.

Note

• Enter the PDF password from

PDF Direct Print properties.

The RPCS printer driver must

be installed.

❒ Paper size errors may occur when

printing on custom size paper.

• To set the PDF password, se-

lect [Change PDF Password] on

the [PDF Menu] in Printer Fea-

tures.

❒ When a group password is set

with DeskTopBinder Lite, set a

group password using [PDF

Group Password] on the [PDF

Menu] in Printer Features.

Reference

For details, see DeskTopBinder

Lite Help.

❖ Using commands

From UNIX, you can print PDF

files directly, using commands

such as “ftp” and “lpr”.

Other Print Operations

Using Locked & Sample Print Job List

A list of files stored in the machine can be viewed on the display panel.

A Press the {Printer} key.

AEU036S

The Printer screen appears.

B Press [Locked & Sample Print Job List].

Using Locked & Sample Print Job List

A list of files stored in the machine appears.

AEV046S

1. [Complete List]

5. [UPrev.] / [TNext]

Displays all files stored in the ma-

chine.

If the list of files does not fit on the

screen, scroll down to view the list.

2. [Locked Print Job List]

6. [Exit]

Displays only locked print files stored

in the machine. See p.86 “Locked

Print”.

Returns to the Printer screen.

7. [Details]

Displays details about the selected

file.

3. [Sample Print Job List]

Displays only sample print files

stored in the machine. See p.82 “Sam-

ple Print”.

8. [Print]

Prints the selected file.

9. [Delete]

4. User ID, Date/Time, and Qty. dis-

Deletes the selected file.

play

Displays the time when the instruc-

tion to print the stored files was en-

tered, User ID, and the remaining

number of copies.

Note

❒ The display is not updated if a new file is stored while the list of stored files

is displayed. To update the display, press [Exit] to return to the Printer

screen, and then press [Locked & Sample Print Job List] again.

Other Print Operations

Sample Print

Use this function to print only the first

set of a multiple-set print job. After

you have checked the result, remain-

ing sets can be printed or canceled us-

ing the machine's control panel. This

can reduce misprints due to mistakes

in content or settings.

Printing a Sample Print File

The following procedure describes

how to print a sample print file with

the PCL 6 / 5c and the RPCS printer

driver. For information about how to

print a sample print file with the Post-

Script 3 printer driver, see PostScript 3

Supplement included as a PDF file on

the CD-ROM.

Note

❒ If the application has a collate op-

tion, make sure it is not selected

before sending a print job. By de-

fault, sample print jobs are auto-

matically collated by the printer

driver. If a collate option is select-

ed from the application's [Print] di-

alog box, more prints than

intended may be produced.

Limitation

❒ Applications with their own driv-

ers, such as PageMaker, do not

support this function.

❒ If you are using Mac OS X, you

need Mac OS X v10.2 or higher to

use this function.

❒ You can identify the file you want

to print by user ID and date and

time when the job was stored.

A Configure the sample print in the

printer driver's properties.

❒ The number of pages the machine

can save depends on the contents of

the print image. For example, the

machine can save up to 30 jobs or

1,000 pages, including locked print

files, depending on data volume.

Reference

For details about configuring

the printer drivers, see the rele-

vant Help files.

B Start printing from the applica-

❒ If the first set of the sample print

files is not as you expected and you

do not want to print remaining

sets, delete the sample print file us-

ing the display panel. If you print

the remaining sets of the sample

print file, the job in the machine is

deleted automatically.

tion's [Print] dialog box.

Note

❒ Make sure to set more than two

copies.

The sample print job is sent to the

machine, and the first set is printed.

❒ Turning off the machine's main

power switch deletes sample print

files.

Sample Print

C On the machine's control panel,

press the {Printer} key to display

the Printer screen.

F Select the file you want to print

by pressing it.

Note

❒ Press [UPrev.] or [TNext] to scroll

through the list.

❒ Only one file can be selected at a

time.

G Press [Print] to change the number

of sets to be printed.

H Enter the new number of sets us-

AEU036S

ing the number keys.

D Press [Locked & Sample Print Job List].

If you do not want to change the

set quantity, proceed to step

A list of the print files stored in the

machine appears.

Note

❒ You can enter up to 999 sets.

E Press [Sample Print Job List].

❒ Press {Clear/Stop} to correct any

A list of the sample print files

stored in the machine appears.

entry mistakes.

I Press [Yes].

The remaining sets are printed.

Note

❒ Press [No] to cancel printing.

❒ When printing is completed, the

The following items also appear:

stored file will be deleted.

• User ID: The user ID set up by

❒ To cancel printing, press [Exit].

After that, press [Job Reset]. Af-

ter it has started, the file will be

deleted.

the printer driver.

• Date / Time: The date and time

when the job was sent from the

computer.

❒ Remaining print jobs are print-

ed before the sample print job.

• Qty.: The number of remaining

sets.

Note

❒ Depending on the security set-

tings, certain print jobs may not

be displayed.

Other Print Operations

Deleting a Sample Print File

Checking the Error Log

If you are not satisfied with the sam-

ple printout, you can delete the sam-

ple print file, revise it and print it

again until the settings are suitable.

If a file could not be stored, you can

check the error log on the control panel.

Limitation

❒ The latest 30 error files are stored

in the error log. If a new error file is

added when there are 30 error files

already stored, the oldest file is de-

leted. However, if the oldest error

file is a sample print file, it is not

deleted, but stored instead in the

sample print error log until the

number of sample print error files

reaches 20.

A Press the {Printer} key to display

the Printer screen.

B Press [Locked & Sample Print Job List].

❒ If the main power switch is turned

A list of the print files stored in the

machine appears.

off, the log is deleted.

A Press the {Printer} key to display

C Press [Sample Print Job List].

the Printer screen.

A list of sample print files stored in

the machine appears.

B Press [Error Log].

Note

❒ Depending on the security set-

tings, certain print jobs may not

be displayed.

D Select the file you want to delete

C Press [Sample Print Job List].

by pressing it.

Note

❒ Depending on the security set-

tings, certain print jobs may not

be displayed.

❒ Press [UPrev.] or [TNext] to scroll

through the list.

❒ Only one file can be selected at a

time.

E Press [Delete].

The delete confirmation screen

will appear.

F Press [Yes] to delete the file.

After the file has been deleted, the

file list screen will return.

Note

❒ If you do not want to delete the

file, press [No].

Sample Print

D Press [Details].

An error log list appears.

Note

❒ Press [UPrev.] or [TNext] to scroll

through the error files.

❒ Press [Exit] after checking the

log.

❒ To print files that appear in the

error log, resend them after

stored files have been printed or

deleted.

Other Print Operations

Locked Print

Use this function to maintain privacy

when printing confidential docu-

ments on the machine over a shared

network. Usually, it is possible to

print data using the display panel

once it is stored in this machine.

When using Locked Print, it is not

possible to print unless a password is

entered on the machine's display pan-

el. Your confidential documents will

be safe from being viewed by other

people.

Printing a Locked Print File

The following procedure describes

how to print a locked print file with

the PCL 6 / 5c and the RPCS printer

driver. For information about how to

print a locked print file with the Post-

Script 3 printer driver, see PostScript 3

Supplement included as a PDF file on

the CD-ROM.

Limitation

Note

❒ Applications with their own driv-

ers, such as PageMaker, do not

support this function.

❒ If the application has a collate op-

tion, make sure it is not selected

before sending a print job. Locked

print jobs are automatically collat-

ed by the printer driver as default.

If a collate option is selected in the

application print dialog box, more

sets than intended may be printed.

❒ If you are using Mac OS X, you

need Mac OS X v10.2 and higher to

use this function.

A Configure the locked print in the

printer driver's properties.

❒ You can identify the file you want

to print by User ID, and date and

time when the job was stored.

Reference

For details about configuring

the printer drivers, see the cor-

responding Help files.

❒ The number of pages the machine

can save depends on print image

content. For example, the machine

can save up to 30 jobs or 1,000 pag-

es including sample print files, de-

pending on data volume.

B Start printing from the applica-

tion's [Print] dialog box.

The locked print job is sent to the

machine.

❒ After the locked print file is print-

C On the machine's control panel,

press the {Printer} key to display

the Printer screen.

ed, the job is automatically deleted.

❒ Turning off the machine's main

power switch deletes locked print

files.

D Press [Locked & Sample Print Job List].

A list of the print files stored in the

machine appears.

Locked Print

E Press [Locked Print Job List].

I Press [Yes].

A list of the locked print files

stored in the machine appears.

The locked file is printed.

Note

❒ Press [No] to cancel printing.

❒ To cancel printing, press [Exit].

After that, press [Job Reset]. Af-

ter it has started, the file will be

deleted.

The following items also appear:

• User ID: The user ID set up by

Deleting Locked Print Files

the printer driver.

• Date / Time: The date and time

when the job was sent from the

computer.

A Press the {Printer} key to display

the Printer screen.

B Press [Locked & Sample Print Job List].

Note

❒ Depending on the security set-

tings, certain print jobs may not

be displayed.

F Select the file you want to print

by pressing it.

A list of the print files stored in the

machine appears.

Note

❒ Press [UPrev.] or [TNext] to scroll

through the list.

C Press [Locked Print Job List].

❒ Only one file can be selected at a

A list of the locked print files

stored appears.

time.

G Press [Print].

Note

❒ Depending on the security set-

tings, certain print jobs may not

be displayed.

The password screen appears.

D Select the file you want to delete

by pressing it.

Note

❒ Press [UPrev.] or [TNext] to scroll

through the list.

H Enter the password using the

number keys, and then press [OK].

❒ Only one file can be selected at a

The print confirmation screen ap-

pears.

time.

Note

E Press [Delete].

❒ A confirmation screen will ap-

pear if the password is not en-

tered correctly. Press [OK] to

enter the password again.

The password screen is displayed.

Other Print Operations

F Enter the password using the

A Press the {Printer} key to display

number keys, and then press [OK].

the Printer screen.

The delete confirmation screen ap-

pears.

B Press [Error Log].

Note

❒ A confirmation screen will ap-

pear if the password is not en-

tered correctly. Press [OK] to

enter the password again.

C Select [Locked Print Job List].

G Press [Yes].

Note

After the file has been deleted, the

file list screen returns.

❒ Depending on the security set-

tings, certain print jobs may not

be displayed.

Note

❒ If you do not want to delete the

D Press [Details].

file, press [No].

An error log list appears.

Checking the Error Log

If a file could not be stored in this ma-

chine, you can check the error log on

the display panel.

Limitation

Note

❒ The latest 30 error files are stored

in the error log. If a new error file is

added when there are 30 error files

already stored, the oldest file is de-

leted. However, if the oldest error

file is a locked print file, it is not de-

leted, but stored instead in the

locked print error log until the

number of locked print error files

reaches 20.

❒ Press [UPrev.] or [TNext] to scroll

through the error files.

❒ Press [Exit] after checking the

log.

❒ To print files that appear in the

error log, resend them after

stored files have been printed or

deleted.

❒ If the main power switch is turned

off, the log will be deleted.

Collate

When printing multiple documents such as handouts for meetings, you can sep-

arate sets into order. This function is known as “Collate”. Collate stores data

transmitted from a computer in memory. The following are the three types of

collate:

❖ Collate

Printed output is assembled as sets in sequential order.

AEU016S

❖ Rotating Collate

Every other print set is rotated by 90 degrees K.

AEU017S

❖ Shift Collate

(The optional finisher is required for this function.)

The finisher shift tray moves backward or forward when a job or set is output,

causing the next to shift, so you can separate them.

AEU018S

Limitation

❒ The optional finisher is required for Shift Collate.

❒ Rotating Collate is not possible when feeding paper from the bypass tray.

❒ Shift Collate is not possible when printing on 8¹/₂× 5¹/₂L.

❒ If jobs containing pages of various sizes are set, Rotating Collate will not

work.

❒ Rotating Collate, Staple, and Punch functions cannot be combined.

Other Print Operations

Note

❒ You can set Collate in the RPCS printer driver.

• If you cannot make Shift Collate even with the optional finisher installed,

options may not be set up correctly in the printer driver. Correct the printer

driver's option settings. For details, see the printer driver Help.

❒ If Auto Continue occurs on the first set, Collate will be canceled.

❒ If forced printing occurs on the first set, Collate will be canceled.

❒ If a document with mixed paper sizes or sizes larger than A4, 8¹/₂“× 11” is

set, it can only be collated, even if Rotating Collate has been selected.

❒ If the following functions are selected, Collate or Shift Collate will be applied

even if Rotating Collate is selected:

• Covers

• Slip Sheet

❒ When Rotating Collate has been selected, printing speed will be slower than

with other collate functions.

❒ When setting Collate in the printer driver settings, make sure that a collate

option is not selected in the application's print settings. If a collate option is

selected, printing will not be as intended.

❒ The Rotating Collate function requires two paper trays containing same size

paper but in different orientations.

Reference

For information about paper sizes and the number of sets you can use Collate,

Rotating Collate, and Shift Collate with in every option, see Copy Reference.

For printing methods, see the printer driver Help.

Printing with the Finisher

You can collate, staple or punch holes in printed paper by installing the optional

finisher. Make sure you read the following precautions when using the optional

finisher:

Reference

For information about optional finishers, see General Settings Guide.

To use the staple function, see p.92 “Staple”.

To use the punch function, see p.96 “Punch”.

❖ Be sure to make settings for options installed on the machine in the printer drivers.

Reference

To make settings for options in the printer drivers, see p.58 “Making Op-

tion Settings for the Printer”.

❖ Be sure to set the paper size and paper orientation in the printer driver when using

duplex printing, booklet, combine (layout), staple and punch functions.

Reference

For information about duplex printing, booklet, and layout, see the printer

driver Help.

To use the staple function, see p.92 “Staple” and the printer driver Help.

To use the punch function, see p.96 “Punch” and the printer driver Help.

Note

❒ Depending on the application, print settings may not be enabled and printed

output may not be as expected.

❖ When setting staple or collate in the printer driver, make sure that the Collate check

box is cleared in the application's [Print] dialog box.

If Collate is enabled in the application, printing will not be as intended.

Other Print Operations

Staple

With the optional finisher installed, sets can be stapled individually when print-

ing multiple sets.

Staple Position

The specified staple position varies depending on paper size, type, quantity and

feed orientation. The following table shows staple positions:

AEU037S

Printing with the Finisher

AEU038S

Reference

• For paper sizes and maximum numbers of sheets available for stapling, see

“Specifications”, General Settings Guide.

• For printing methods, see the printer driver Help.

• The staple position will vary when using the PostScript 3 printer driver.

For more information, see the PostScript 3 printer driver Help.

Other Print Operations

Stapling Precautions

Limitation

❒ Stapling can be done only with the optional finisher installed.

❒ Stapling cannot be done when paper is fed from the bypass tray.

❒ You cannot interrupt the current job with a job for another function requiring

stapling or collating.

❒ When printing on letterhead, stapling may not be at the specified position.

❒ When the optional booklet finisher is installed, and PostScript 3 is used, you

cannot specify [2 at Center].

Note

❒ When the finisher is installed, and when an output tray that cannot output us-

ing the staple function has been selected, the paper will be output according

to System Settings.

❒ If you cannot make staple settings even with the finisher installed, options

may not be set correctly in the printer driver. Correct option settings in the

printer driver. For details, see the printer driver Help.

❒ When duplex printing is selected, adjust staple positions to the binding orien-

tation.

❒ When the finisher is being used for another function's job (for example, a copy

job), printing will start after that job ends.

❒ When setting Staple in the printer driver settings, make sure that a collate op-

tion is not selected in the print settings of the application. If a collate option is

selected in the application, printing will not be as intended.

❒ Be sure to set paper size and orientation in the printer driver when stapling.

• Depending on the software you are using, print settings may not be saved

and the printed result may not be as expected.

❒ When printing restarts after removing jammed paper, the printing position

may be different, depending on the location of the jam.

• If the paper jam occurred in the optional finisher, printing will restart from

the top page of the data currently being printed, or from the page where

the paper jam occurred.

• If the paper jam occurred in the machine, printing will restart from the

page where the paper jam occurred.

❒ Even if the paper jam occurred in the machine, the error will not be cleared

unless the cover of the finisher is opened and closed.

Printing with the Finisher

❒ Staple printing will be canceled under the following conditions:

• If the number of staple jobs exceeds maximum. For information about the

maximum number, see “Specifications”, General Settings Guide.

• If a paper size that cannot be stapled is selected. For information about pa-

per sizes that can be stapled, see “Specifications”, General Settings Guide.

• If positions other than those fixed for stapling are specified.

• If there are inconsistencies between the orientation in duplex mode and the

staple position.

• If paper sizes are mixed when a different paper size is specified during a

print job.

• When staples have run out.

• When feeding paper from the bypass tray.

• When staples have run out and Auto Continue is set, printing will continue

without stapling after the message has been displayed.

❒ When using the optional 2 tray finisher or optional booklet finisher to select

other than [2 at Center], the following paper sizes can be stapled using Mixed

Size mode:

• A3 L and A4 K

• B4 L and B5 K

• 11 × 17 L and 8 ¹/₂× 11K

Other Print Operations

Punch

With the optional finisher installed, holes can be punched into printed output.

Punch Position

The specified punch position varies depending on paper feed and print data ori-

entation. The following table shows punch positions:

AEV031S

Note

❒ Punch positions will vary slightly from page to page as holes are punched

into each sheet individually.

Reference

For information about paper sizes that can be punched, see “Specifications”,

General Settings Guide.

For printing methods, see the printer driver Help.

The punch position will vary when using the PostScript 3 printer driver. For

details, see the PostScript 3 printer driver Help.

Printing with the Finisher

Punching Precautions

Limitation

❒ Punching cannot be done when paper is fed from the bypass tray.

Note

❒ If you cannot make punch settings even with the finisher installed, options

may not be set correctly in the printer driver. Correct option settings in the

printer driver. For details, see the printer driver Help.

❒ When duplex printing is selected, adjust punch positions according to bind-

ing orientation.

❒ Be sure to set the punch position the same as the staple position when using

it with the staple function.

❒ Be sure to set paper size and orientation in the printer driver when punching.

• Depending on the software you are using, print settings may not be ena-

bled and the printed result may not be as expected.

❒ Punch will be canceled under the following conditions:

• When a paper size that cannot be punched is selected. For information

about paper sizes that can be punched, see “Specifications”, General Set-

tings Guide.

• If positions other than those fixed for punching are specified.

• If there are inconsistencies between the orientation in duplex mode and the

punch position.

• When feeding paper from the bypass tray.

• When the punch receptacle has become full and Auto Continue is set,

printing will continue without punching after the message appears.

Other Print Operations

Spool Printing

Spool Printing allows print jobs transferred from a computer to be temporarily

stored, and then prints them after they are transferred. This shortens printing

time as it maximizes printer efficiency.

Important

❒ During Spool Printing, the hard disk is accessed and the Data-In indicator

blinks. Turning off the computer or machine during Spool Printing can dam-

age the hard disk. Also, if the computer or machine is turned off during Spool

Printing, spooled jobs will be deleted. Therefore, do not turn the power to the

computer or machine off during Spool Printing.

Limitation

❒ If data is sent to the machine using other protocols besides diprint, lpr, ipp,

and smb, Spool Printing cannot be performed.

❒ Up to a maximum of 150 jobs at once can be spool printed.

Note

❒ Printing the first page with Spool Printing will be slow.

❒ The computer requires less print processing time when large amounts of data

are spooled.

❒ Stored spool jobs can be viewed or deleted using a Web browser.

❖ Setting Spool Printing

Spool Printing can be set using telnet or a Web browser.

• Using a Web browser

See Network Guide or Help for more information.

• Using telnet

Type in “spoolsw spool on” to set Spool Printing.

See Network Guide for more information about telnet.

❖ Viewing a list of spool jobs on the display panel

If Spool Printing is set, a list of spooled jobs can be viewed on the display pan-

el screen.

Press the {Printer} key, and then press [Spooling Job List]. A list of spooled jobs

appears.

• Deleting jobs

Select files to be deleted, and then press [Delete].

Note

❒ If Spool Printing is not set, you cannot select [Spooling Job List].

❖ Viewing/Deleting spool jobs in a Web browser

Start the Web browser and enter the machine's IP address in the address bar.

This displays the top page.

For more information, see Network Guide.

Covers

Using this function, you can insert cover and back sheets fed from a different

tray to that of the main paper, and print on them.

Reference

For printing methods, see the printer driver Help.

Limitation

❒ To use this function, Collate must be set. Rotating Collate cannot be set.

Note

❒ The cover sheets should be the same size and orientation as the body of the

paper.

❒ If "Auto Tray Select" is set as the paper feed tray for the body paper, the paper

will be delivered from a tray containing paper in the K orientation. There-

fore, if the cover paper is set to L orientation, the orientation of cover and

body will be different.

Other Print Operations

❖ Cover Sheet

Prints the first page of the document on the sheet for the cover page.

• Print on one side

Prints on one side of the cover sheet only, even when duplex printing is se-

lected.

AEV016S

• Print on both sides

Prints on both sides of the cover sheet when duplex printing is selected.

• Front cover printed on both sides

AEV017S

• Front cover printed on one side

AEV032S

• Blank

• When printing one side

AEV018S

• When printing both sides

AEV033S

100

Covers

❖ Front and Back Covers

Prints the first and last page of the document as the cover and back cover pages.

• Print on one side

Prints on one side of the cover sheets only, even when duplex printing is

selected.

• Back cover page face inside

AEV034S

• Back cover page face outside

AEV035S

• Print on both sides

Prints on both sides of the cover sheets when duplex printing is selected.

• Front cover printed on both sides, back cover page face inside, and the

number of pages is even

AEV036S

• Front cover printed on both sides, back cover page face inside, and the

number of pages is odd

AEV037S

101

Other Print Operations

• Front cover printed on one side, back cover page face inside, and the

number of pages is even

AEV038S

• Front cover printed on one side, back cover page face inside, and the

number of pages is odd

AEV039S

• Blank

• When printing one side

AEV040S

• When printing both sides

AEV041S

102

Slip Sheet

❖ Inserting a slip sheet between each page

AEU023S

❖ Inserting a slip sheet between OHP transparencies

AEU024S

Note

❒ Collate cannot be set when using slip sheets.

❒ When the duplex printing or cover printing is set, you cannot insert slip

sheets.

❒ The slip sheet should be the same size and orientation as the main paper.

❒ If “Auto Tray Select” has been set as the paper feed tray for the body paper,

the paper will be delivered from a tray containing paper in K orientation.

Therefore, when the cover paper has been set to L orientation, the orienta-

tion of the output cover paper and body paper will be different.

❒ The same paper feed tray cannot be set for the main paper and slip sheets.

103

Other Print Operations

User Defined Pages

Using this function, you can specify the page numbers for each input tray.

Reference

For printing methods, see the printer driver Help.

Limitation

❒ This function is available with the PCL 6/5c printer driver only.

❒ If [Document Server] is selected under [Job Type:], User Defined Page cannot be

used.

❒ If [User Defined Pages] is selected under [Paper Selection:] on [Paper] tab, [Lay-

out:] cannot be selected.

❒ If [User Defined Pages] is selected under [Paper Selection:] on [Paper] tab, [Book-

let] under [Duplex:] cannot be selected.

AEV044S

104

Form Feed

This section gives instructions for op-

erating the machine when there is no

tray for the selected paper size or

type, or when paper loaded in the

machine has run out.

Print Using a Selected Tray

A Select the tray for form feed from

those that appear on the display

panel.

Limitation

If you want to print after adding

paper to the tray, select the tray af-

ter loading the correct paper.

❒ The tray cannot be changed if the

following functions are set for it:

• Staple

Note

• Punch

❒ To load paper in the bypass

tray, see p.14 “Setting Paper on

the Bypass Tray”.

• Duplex Printing to a tray that

does not support duplex print-

ing

• Cover Sheet

B Press [Continue].

• Front and Back Covers

• Slip Sheet

The machine prints using the se-

lected tray.

Note

❒ If a tray with a smaller paper

size is selected, the print job

may be cut short, or other prob-

lems may occur.

❒ If form feed is selected for a tray

with the following settings, you

can change the tray by canceling

the settings:

• Staple

• Punch

❒ If Auto Continue is selected, form

fed paper is printed after a set in-

terval. See p.115 “System”.

If the machine does not have a tray for

the selected paper size or paper type,

or if the selected paper loaded in the

machine has run out, a caution mes-

sage appears.

If this message appears, do one of the

following:

105

Other Print Operations

Important

Canceling Form Feed

❒ If the machine is shared by mul-

tiple computers, be careful not

to accidentally cancel someone

else's print job.

A Press [Reset].

Delete the stored print job, and

then cancel form feed.

❒ Under Windows, If the machine

is connected to the computer us-

ing a parallel cable, sent print

jobs may be canceled if [Reset All

Jobs] is pressed while “Wait-

ing...” is on the display panel.

After the interval set in [I/O Time-

out] in Printer Features has

passed, the next print job can be

sent. A print job sent from a dif-

ferent client computer will not

be canceled in this case.

B Press [Reset Current Job] or [Reset

All Jobs].

• [Reset Current Job]: cancels the

print job currently being proc-

essed.

Note

• [Reset All Jobs]: cancels all jobs

❒ You cannot stop printing data

that has already been proc-

essed. For this reason, printing

may continue for a few pages

after you press [Job Reset].

in the print queue.

• [Resume Printing]: resumes print-

ing jobs.

A confirmation message appears.

❒ A print job containing a large

volume of data may take con-

siderable time to stop.

C Press [Yes] to cancel the print job.

Note

❒ Press [No] to return to the previ-

Reference

p.107 “Canceling a Print Job”

ous display.

106

Canceling a Print Job

F Press [Reset Current Job] or [Reset

Windows - Canceling a Print Job

All Jobs].

A Double-click the printer icon on

the Windows task tray.

A window appears, showing all

print jobs currently queued for

printing. Check the current status

of the job you want to cancel.

• [Reset Current Job]: cancels the

print job currently being proc-

essed.

B Select the name of the job you want

to cancel.

• [Reset All Jobs]: cancels all jobs

in the print queue.

C On the [Document] menu, click [Can-

cel Printing].

• [Resume Printing]: resumes print-

ing jobs.

Note

A confirmation message appears.

G Press [Yes] to cancel the print job.

Note

❒ In Windows XP, Windows Serv-

er 2003, and Windows NT 4.0,

click [cancel] on the [Document]

menu.

❒ Press [No] to return to the previ-

❒ In Windows 95/98/Me/2000 or

Windows NT 4.0, you can also

open the print job queue win-

dow by double-clicking the ma-

chine icon in the [Printers]

machine window (the [Printers

and Faxes] window under Win-

dows XP and Windows Server

2003).

ous display.

Important

❒ If the machine is shared by mul-

tiple computers, be careful not

to accidentally cancel someone

else's print job.

❒ If the machine is connected to

the computer using a parallel

cable, sent print jobs may be

canceled if [Reset All Jobs] is

pressed while “Waiting...” is

on the display panel. After the

interval set in [I/O Timeout] in

Printer Features has passed, the

next print job can be sent. A

print job sent from a different

client computer will not be can-

celed in this case.

D Press the {Printer} key on the ma-

chine's control panel.

E Press [Job Reset] on the display

panel.

107

Other Print Operations

Note

❒ You cannot stop printing data

that has already been proc-

essed. For this reason, printing

may continue for a few pages

after you press [Job Reset].

❒ A print job containing a large

volume of data may take con-

siderable time to stop.

108

5. Printer Features

Reference

For more information about copier features and system settings, see Copy Ref-

erence and General Settings Guide.

Printer Features Menu

There are seven menu items in the Printer Features menu:

• List / Test Print

• Maintenance

• System

• Host Interface

• PCL Menu

• PS Menu (optional)

• PDF Menu (optional)

You can select the functions in the following table:

Default

List / Test Print

Config. Sheet and Error Log

Config. Page

See p.113 “List / Test

Print”.

Error Log

Menu List

PCL Config. / Font Page

PS Config. / Font Page ^*1

PDF Config. / Font Page ^*1

Hex Dump

Maintenance

Menu Protect

See p.115 “Maintenance”.

List / Test Print Lock

4 Colour Graphic Mode

109

Printer Features

Default

System

Print Error Report

Auto Continue

See p.115 “System”.

Memory Overflow

Job Separation

Memory Usage

Duplex

Copies

Blank Page Print

B&W Page Detect

Printer Language ^*1

Sub Paper Size

Page Size

Letterhead Setting

Bypass Tray Setting Priority

Default Printer Language ^*1

I/O Buffer

Host Interface

See p.118 “Host Inter-

face”.

I/O Timeout

PCL Menu

Orientation

Form Lines

See p.119 “PCL Menu”.

Extend A4 Width

Font Source

Font Number

Point Size

Font Pitch

Symbol Set

Courier Font

Extend A4 Width

Append CR to LF

Resolution

Data Format

Resolution

PS Menu (optional)

See p.120 “PS Menu”.

Colour Setting

Colour Profile

110

Printer Features Menu

PDF Menu

Default

Change PDF Password

PDF Group Password

Resolution

(optional)

See p.121 “PDF Menu”.

Colour Setting

Colour Profile

Appears when the PostScript 3 unit (optional) is installed.

Appears when a finisher (optional) is installed.

111

Printer Features

Adjusting Printer Features

Printer Features allows basic adjustment of operations when using the machine

as a printer.

Although factory default settings are suitable for most printing jobs, Printer Fea-

tures gives you access to a number of settings that control basic printer opera-

tions. Printer Features settings you make are retained even when you turn off

the machine.

For more information about copier features and system settings, see Copy Refer-

ence and General Settings Guide.

A Press the {User Tools/Counter} key on the control panel.

B Press [Printer Features].

C Select the desired item by pressing the tab, and then change its settings.

Note

❒ [OK]: Press to make new settings and go back to previous menus.

❒ [Cancel]: Press to return to a previous menu without changing any setting.

D After changing Printer Features settings, press [Exit] to return to the User

Tools / Counter menu.

Note

❒ You can also exit from the User Tools / Counter menu by pressing the {Us-

er Tools/Counter} key.

❒ Changes made to functions remain in effect even if the machine is turned

off.

❒ You can also exit from the Printer Features menu by pressing [Exit] in the

main menu.

112

Printer Features Parameters

❖ PS Config. / Font Page

List / Test Print

You can print the current configu-

ration and installed PostScript font

list.

❖ Config. Sheet and Error Log

You can print the configuration

page and error log.

Note

❒ This menu can be selected only

when the optional PostScript 3

unit is installed.

❖ Config. Page

You can print the machine's cur-

rent configuration values.

❖ PDF Config. / Font Page

You can print the current configu-

ration and installed PDF font list.

Reference

p.113 “Printing the configura-

tion page”

Note

❒ This menu can be selected only

when the optional PostScript 3

unit is installed.

❖ Error Log

You can print error logs listing all

the errors that occurred during

printing.

❖ Hex Dump

You can print the Hex Dump.

The latest 30 error files are stored

in the error log. If a new error file is

added when there are 30 error files

already stored, the oldest file is de-

leted. However, if the oldest error

file is a sample print file or a locked

print file, it is not deleted, but

stored instead in a corresponding

print error log until the number of

those print error files reaches 20.

In addition to error logs, records of

Auto Job Cancel and jobs canceled

manually from the control panel

can be printed.

Printing the configuration page

A Press the {User Tools/Counter} key

on the control panel.

The User Tools / Counter menu

appears.

B Press [Printer Features].

The Printer Features menu ap-

pears.

❖ Menu List

You can print a Menu List showing

the machine's function menus.

❖ PCL Config. / Font Page

You can print the current configu-

ration and installed PCL font list.

C Press [Config. Page] on the [List /

Test Print] tab.

The configuration page is printed.

113

Printer Features

❖ Paper Input

Displays settings made under the

Paper Input menu.

Interpreting the configuration page

❖ System Reference

❖ Maintenance

Displays settings made under the

Maintenance menu.

• Unit Number

Displays the serial number as-

signed to the board by its manu-

facturer.

❖ System

• Total Memory

Displays settings made under the

System menu.

Displays the total amount of

memory (SDRAM) installed on

the printer.

Reference

p.115 “System”

• Firmware Version

• Printer

❖ PCL Menu

Displays settings made under PCL

Menu.

Displays the version number

of the printer firmware.

• System

Reference

p.119 “PCL Menu”

Displays the version number

of the system firmware.

• Engine

❖ PS Menu

Displays the version number

of the printer engine.

Displays settings made under PS

Menu.

• LCDC

Reference

p.120 “PS Menu”

Displays the version number

of the panel display.

• NIB

❖ PDF Menu

Displays settings made under PDF

Menu.

Displays the version number

of the Network interface.

• Controller Option

Reference

p.121 “PDF Menu”

This item(s) appears when the

controller option(s) is installed.

• HDD: Font / Macro Download

Displays the capacity of the

hard disk drive.

❖ Host Interface

Displays settings made under the

Host Interface menu.

• Printer Language

When DHCP is active on the net-

work, the actual IP address, subnet

mask and gateway address appear

in parentheses on the configura-

tion page.

Displays the version number of

the printer driver language.

• Options

Displays optional trays in-

stalled.

Reference

p.118 “Host Interface”

• Consumption Status

Displays the amount of toner re-

maining.

❖ Interface Information

Displays the interface information.

114

Printer Features Parameters

Maintenance

System

❖ Menu Protect

❖ Print Error Report

This procedure lets you protect menu

settings from accidental change. It

makes it impossible to change menu

settings with normal procedures un-

less you perform the required key op-

erations. In a network environment,

only administrators can make chang-

es to menu settings.

Select this to have an error report

printed when a printer or memory

error occurs.

• On

• Off

Note

❒ Default: Off

• Level 1

You can protect “Maintenance”,

”System”, “Host Interface”,

“PCL Menu”, "PS Menu" and

"PDF Menu".

❖ Auto Continue

You can select this to enable Auto

Continue. When it is On, printing

continues after a system error oc-

curs.

• Level 2

You can protect “Maintenance”,

”System”, “Host Interface”,

“PCL Menu”, "PS Menu", "PDF

Menu" and "Tray Paper Set-

tings" in System Settings.

• Off

• Immediate

• 1 minute

• 5 minutes

• 10 minutes

• 15 minutes

• Off

Note

❒ Default: Level 2

Note

❒ Default: Off

❒ You can protect menu settings

using a Web browser.

❖ Memory Overflow

Select this to have a memory over-

flow error report printed.

❖ List / Test Print Lock

You can lock the [List / Test Print]

menu.

• Do not Print

• On

• Off

• Error Information

Note

❒ Default: Off

❒ Default: Do not Print

❖ 4 Colour Graphic Mode

❖ Job Separation

You can enable Job Separation.

• Text Priority

Use the optimum CMYK toner

combination for text printing.

• Photo Priority

• On

• Off

Use the optimum CMYK toner

combination for photo printing.

Note

❒ Default: Off

Note

❒ This menu appears only when a

finisher (optional) is installed.

❒ Default: Photo Priority

115

Printer Features

❖ Memory Usage

❖ Blank Page Print

You can select whether or not to

print blank pages.

You can select the amount of mem-

ory used in Font Priority or Frame

Priority, according to paper size or

resolution.

• On

• Off

• Font Priority

Pages that match one of the follow-

ing conditions are identified as

blank.

This setting uses memory for

registering fonts.

• Frame Priority

• There are no images.

This setting uses frame memory

for high speed printing.

• There are images but they are

outside of the printable area.

Note

• There are only blank characters.

❒ Default: Frame Priority

Note

❖ Duplex

❒ Default: On

You can select to have print on

both sides of each page.

❒ The printer does not identify

pages with white-coloured im-

ages as blank.

• Off

• Long Edge Bind

• Short Edge Bind

❖ B&W Page Detect

Set this to enable B&W Page De-

tect.

Note

❒ Default: Off

• On

• Off

❖ Copies

Note

❒ Default: On

You can specify the number of

print sets. This setting is disabled if

the number of pages to print has

been specified with the printer

driver or another command.

❖ Printer Language

You can specify the printer lan-

guage.

• 1 to 999 by 1

• Auto

• PCL

• PS

Note

❒ Default: 1

• PDF

Note

❒ Default: Auto

❒ This menu appears only when

the PostScript 3 unit (optional)

is installed.

116

Printer Features Parameters

❖ Sub Paper Size

You can enable the Auto Substitute

Paper Size (A4↔LT) feature.

❖ Letterhead Setting

You can rotate original images

when printing.

When printing, original images are

always rotated by 180 degrees.

Therefore, output might not be as

expected when printing onto let-

terhead or preprinted paper re-

quiring orientation. Using this

function, you can specify image ro-

tation.

• Auto

• Off

Note

❒ Default: Off

❖ Page Size

You can select the default paper

size.

• Off

• 11 × 17

• 8¹/₂× 14

• 8¹/₂× 11

• 5¹/₂× 8¹/₂

• 7¹/₄× 10¹/₂

• 8 × 13

• Auto Detect

• On (Always)

Note

❒ Default: Off

❒ When set to Off, original images

are rotated by 180 degrees.

• 8¹/₂× 13

• 8¹/₄× 13

• A3

❒ When set to Auto Detect, the

machine detects a letterhead or

preprinted paper automatically,

and does not rotate them.

• B4 JIS

❒ When set to On (Always), the

• A4

machine does not rotate.

• B5 JIS

❒ This function reduces printing

speed.

• A5

• A6

❖ Bypass Tray Setting Priority

You can specify which of the two

options, (Printer) Driver / Com-

mand or Machine Settings, has pri-

ority for determining the paper

size for the bypass tray.

• 8K

• 16K

• 4¹/₈× 9¹/₂

• 3⁷/₈× 7¹/₂

• C5 Env

• C6 Env

• DL Env

• Custom Size

• Driver / Command

• Machine Settings

Note

❒ Default: Driver / Command

Note

❒ Default:

• Metric version: A4

• Inch version: 8¹/₂× 11

117

Printer Features

❖ Default Printer Language

Host Interface

You can set the default printer lan-

guage if the machine cannot find

the printer language automatically.

❖ I/O Buffer

You can set the size of the I/O

Buffer. Normally it is not neces-

sary to change this setting.

• PCL

• PS

• PDF

• 128 KB

• 256 KB

• 512 KB

Note

❒ Default: PCL

❒ This menu appears only when

the PostScript 3 unit (optional)

is installed.

Note

❒ Default: 128 KB

❖ I/O Timeout

You can set how many seconds the

machine should wait before end-

ing a print job. If data from another

port usually arrives in the middle

of a print job, you should increase

this timeout period.

• 10 seconds

• 15 seconds

• 20 seconds

• 25 seconds

• 60 seconds

Note

❒ Default: 15 seconds

118

Printer Features Parameters

❖ Point Size

You can set the point size you want

to use for the selected font.

PCL Menu

❖ Orientation

You can set the page orientation.

• 4.00 to 999.75 by 0.25

Note

❒ Default: 12.00

• Portrait

• Landscape

❒ This setting is effective only with

variable-space fonts.

Note

❒ Default: Portrait

❖ Font Pitch

You can set the number of charac-

ters per inch for the selected font.

❖ Form Lines

You can set the number of lines per

page.

• 0.44 to 99.99 by 0.01

• 5 to 128 by 1

Note

❒ Default: 10.00

Note

❒ Default:

❒ This setting is effective only with

fixed-space fonts.

• Metric version: 64

• Inch version: 60

❖ Symbol Set

You can specify the set of print

characters for the selected font.

The available options are as fol-

lows:

Roman-8, ISO L1, ISO L2, ISO L5,

PC-8, PC-8 D/N, PC-850, PC-852,

PC8-TK, Win L1, Win L2, Win L5,

Desktop, PS Text, VN Intl, VN US,

MS Publ, Math-8, PS Math, VN

Math, Pifont, Legal, ISO 4, ISO 6,

ISO 11, ISO 15, ISO 17, ISO 21, ISO

60, ISO 69, Win 3.0

❖ Font Source

You can set the storage location of

the default font.

• Resident

• RAM

• HDD

• SD

Note

❒ Default: Resident

❒ RAM, HDD and SD can be se-

lected only when fonts have

been downloaded to the ma-

chine.

Note

❒ Default: PC-8

❖ Courier Font

You can select a courier font type.

❖ Font Number

You can set the ID of the default

font you want to use.

• Regular

• Dark

• 0 to 50 by 1

Note

❒ Default: Regular

Note

❒ Default: 0

119

Printer Features

❖ Extend A4 Width

PS Menu

You can extend the printing area

width (when printing on A4 sheet

with PCL).

This menu appears only when the op-

tional PostScript 3 unit is installed.

• Off

• On

❖ Data Format

You can select a data format.

Note

❒ Default: Off

• Binary Data

• TBCP

❒ When the setting is On, the width

will be 8 ¹/₂inches.

Limitation

❒ This setting is not effective when

operating the machine with a

parallel, USB, or EtherTalk con-

nection.

❖ Append CR to LF

When set to On, a carriage return

will follow each line feed: CR=CR,

LF=CR−LF, FF=CR−FF.

❒ When operating the machine

with a parallel or USB connec-

tion, if binary data is sent from

the printer driver, the print job

is canceled.

• Off

• On

Note

❒ Default: Off

❒ When operating the machine

with an Ethernet connection,

the print job is canceled under

the following conditions;

❖ Resolution

You can set the print resolution in

dots per inch.

• The printer driver data for-

mat is TBCP, and the data

format selected on the dis-

play panel is Binary Data.

• 300 dpi

• 600 dpi (Fast)

• 600 dpi (Standard)

• The printer driver data for-

mat is binary, and the data

format selected on the dis-

play panel is TBCP.

Note

❒ Default: 600 dpi (Fast)

Note

❒ Default: Binary Data

❖ Resolution

You can set the print resolution in

dots per inch.

• 600 dpi (Fast)

• 600 dpi (Standard)

• 1200 dpi

Note

❒ Default: 600 dpi (Fast)

120

Printer Features Parameters

❖ Colour Setting

You can make an RGB setting.

PDF Menu

• None

This menu appears only when the op-

tional PostScript 3 Unit is installed.

• Fine

• Super Fine

❖ Change PDF Password

Set the password for the PDF file

executing PDF Direct Print.

Note

❒ Default: Super Fine

• Current Password

❖ Colour Profile

You can set the colour profile.

• New Password

• Confirm New Password

• Auto

A password can be set using on the

Web Image Monitor, but in this

case the password information is

sent through the network. If secu-

rity is a priority, set the password

using this menu from the Control

Panel.

• Presentation

• Solid Colour

• Photographic

• User Setting

Note

❒ Default: Auto

Note

❒ Default: Not Set

❖ PDF Group Password

Set the group password already

specified with DeskTopBinder

Lite.

• Current Password

• New Password

• Confirm New Password

A password can be set using on the

Web Image Monitor, but in this

case the password information is

sent through the network. If secu-

rity is a priority, set the password

using this menu from the Control

Panel.

Note

❒ Default: Not Set

121

Printer Features

❖ Resolution

You can set the print resolution in

dots per inch.

• 600 dpi (Fast)

• 600 dpi (Standard)

• 1200 dpi

Note

❒ Default: 600 dpi (Fast)

❖ Colour Setting

You can make an RGB setting.

• None

• Fine

• Super Fine

Note

❒ Default: Super Fine

❖ Colour Profile

You can set the colour profile.

• Auto

• Presentation

• Solid Colour

• Photographic

• User Setting

Note

❒ Default: Auto

122

6. Using the Document Server

Accessing the Document Server

The Document Server enables you to store documents on the machine's hard

disk, allowing you to edit and print as and when you want.

Limitation

❒ Applications with their own drivers, such as PageMaker, do not support this

function.

Reference

For more information about Document Server functions, see General Settings

Guide.

For information about how to access Document Server from a client, see the

printer driver Help.

Note

❒ When you use the Document Server, the following functions can be selected

using the machine's control panel:

• Copies

• Collate

• Duplex

• Staple

• Punch

• Paper selection: Paper source tray, paper type, paper output tray.

• Functions related to paper selection: Cover Sheet, Slip Sheet.

❒ The above items are dimmed, so you cannot set them from the printer prop-

erties dialog box when the Document Server is selected.

❒ You must enter a user ID, using up to eight alphanumeric characters.

❒ You should enter a Password and File Name to distinguish the job from others.

❒ Up to 2,000 files can be stored in the Document Server. No new files can be

stored after 2,000 is reached. Even if less than 2,000 files are stored, new files

cannot be stored when

• a file to be stored contains more than 1,000 pages,

• the total number of pages contained in files stored exceeds 9,000,

• the hard disk is full.

❒ The Document Server also stores files scanned using the Automatic Docu-

ment Feeder (ADF) or exposure glass. You should delete unnecessary stored

files once in a while so as not to exceed the capacity of the hard disk. For how

to delete stored files, see General Settings Guide.

❒ When using the hard disk for functions other than those of Document Server,

you may be unable to store new files in the Document Server, even if there are

less than 2,000 files stored.

123

Using the Document Server

124

7. The Functions and Settings

of the Machine

Mainframe

Network Guide, PostScript 3 Supplement, and UNIX Supplement cover all mod-

els, and therefore contain all the functions and settings. This chapter describes

the functions and setting items used for configuring the model you are using.

Reference

For details about functions and setting items, see Network Guide, PostScript 3

Supplement and UNIX Supplement.

Functions

The following functions are available with the machine:

• Copy

• Printer

• Scanner

• Fax

• Document Server

Note

❒ The machine must be equipped with the Printer/Scanner Unit in order to use

the printer or scanner function.

Interface

The following interfaces are available with the machine:

• Ethernet (100BASE-TX / 10BASE-T)

• USB (2.0 / 1.1

• IEEE 1284 (parallel)

• IEEE 1394 (SCSI print)

• IEEE 802.11b (wireless LAN)

• Bluetooth

Note

❒ To use the IEEE 1284, IEEE 1394 (SCSI print), IEEE 802.11b (wireless LAN), or

Bluetooth interface, the machine must be equipped with the corresponding

unit for that interface.

❒ You cannot have the IEEE 1284, IEEE 1394 (SCSI print), IEEE 802.11b (wireless

LAN), and Bluetooth interface on the machine at the same time.

125

The Functions and Settings of the Machine

List of the Setting Items

Web Image Monitor

The following are the items of Web Image Monitor available with the machine:

R : Read

W : Write

 : None

Note

❒ Depending on the security settings, certain items may not be displayed.

Before login

After login as

Admin.

Top Page

Reset Printer Job

Reset Device

Status



Input Tray

Output Tray

Toner

Function

System

Counter

Printer Language

Document Server

Fax Received File

Job



Printer

Job History

Error Log

Locked & Sample Print RW

Fax History

Transmission

Reception

LAN-Fax

Document Server



Address Book

Inquiry

126

List of the Setting Items

Before login

After login as

Admin.

Configuration Device Settings System

Paper

Timer Settings

E-mail

File Transfer



Program/Change Ad-

ministrator

User Authentication

Management



Administrator Authen-

tication Management

Printer

Fax

General



Administrator Tools

E-mail Settings

IP-Fax Settings

Gateway Settings

Parameter Settings

Interface

Network

Protocol

TCP/IP

NetWare

AppleTalk

SMB

SNMP



SNMPv3

Rendezvous

System Log

Webpage

Security



Access Control

IPP Authentication

SSL/TLS

Certificates

127

The Functions and Settings of the Machine

telnet

The following telnet can be used with the machine:

access, appletalk, autonet, btconfig, dhcp, diprint, dns, domainname, help, host-

name, ifconfig, info, ipp, netware, passwd, prnlog, rendezvous, route, set, show,

slp, smb, snmp, spoolsw, sprint, status, syslog, web, wiconfig, wins

UNIX

The following UNIX commands can be used with the machine:

Device Option

Value

Function Summary.

binding

longedge, shortedge, left, top,

right

Specifies the binding direction for

duplex printing.

copies

Number of copies (1 - 999)

off, on

Specifies the number of copies.

duplex

Specifies whether duplex printing

is on or off.

filetype

pcl, postscript (rps)

Specifies the printer language for

printing.

filter

text

Specifies the text printing.

Specifies the paper type.

mediatype

plain, recycled, special, thick,

transparency, color, letterhead,

preprinted, labels,

plainduplexbacks,

thickduplexbacks,

plainorrecycled

orientation

outbin

portrait, landscape

Specifies the feed direction of the

paper.

lower, finishershift, finisherproof, Specifies the output tray.

finisherbooklet, upper, lower2,

lower3

paper

a3, a4, a5, a6, jisb4, jisb5, jisb6,

ledger, legal, letter, halfletter,

executive, fgl, foolscap, folio,

com10, monarch, c6, c5, dl, k8,

k16, a3wide, custom

Specifies the paper size.

punch

off, leftport, leftland, rightport,

rightland, topport, topland

Specifies the punch position.

punchhole

qty

jp2, us2, us3, eu4, neu4

Specifies the punch hole.

Number of collated sets (1 - 999)

Specifies the number to collate.

resolution

value of resolution (300, 600, 1200) Specifies the resolution for printing.

128

List of the Setting Items

Device Option

Value

Function Summary.

Specifies the staple position.

staple

off, lefttop, righttop,

lefttopslantport, lefttopslantland,

lefttopvertport, lefttopvertland,

left2port, left2land, right2port,

right2land, righttopvertport,

righttopvertland,righttopslantport,

righttopslantland,

righttophorizport,

righttophorizland, top2port,

top2land, lefttophorizport,

lefttophorizland, booklet

tray

tray1, tray2, tray3, tray4, lct,

bypass, all

Specifies the input tray.

Settings that can be used with PostScript 3

The following PostScript 3 settings can be used with the machine:

Settings

Selectable Items

Black Over Print

CMYK Simulation Profile:

Collate

Off, On

Off, US OffsetPrint, Euroscale, JapanColor, Palette Color

Off, On

Color/ Black and White

Color Profile

Color, Black and White

Auto, User Setting, Photographic, Presentation, Solid Color,

CLP Simulation

Color Setting:

Dithering

Off, Fine, Super Fine

Auto, User Setting, Text, Photographic

Off, Open to Left, Open to Top

Duplex

Fit to Print Size:

Gradation

Prompt User, Nearest Size and Scale, Nearest Size and Crop

Fast, Standard

Gray Reproduction

Image Smoothing

Black by K, Black/Gray by K, CMY + K

Off, On, Auto, Less than 90 ppi, Less than 150 ppi,

Less than 200 ppi, Less than 300 ppi

Input Tray

Paper Size

Paper Type

Punch

Bypass Tray, Tray 1, Tray 2, Tray 3, Tray 4

See General Setting Guide.

Off, 2 at Left, 3 at Left, 4 at Left, 2 at Right, 3 at Right, 4 at Right,

2 at Top, 3 at Top, 4 at Top, 2 at Bottom, 3 at Bottom, 4 at Bottom

Resolution

Staple

600 dpi, 1200 dpi

Off, Top Left, Top Right, 2 at Left, 2 at Right, 2 at Top,

2 at Bottom, Bottom Left, Bottom Right

Toner Saver

Off, On

129

The Functions and Settings of the Machine

130

8. Appendix

Software and Utilities Included on the CD-ROM

Three CD-ROMs come with this printer: "Printer Drivers and Utilities", "Operat-

ing Instructions", and "Scanner Driver and Document Management Utility". The

following are included on the three separate CD-ROMs.

❖ Font Manager 2000

For installing new screen fonts, or organizing and managing fonts already in

the system. For details about Font Manager 2000, see the manual on the CD-

ROM labeled "Printer Drivers and Utilities".

❖ SmartDeviceMonitor for Admin

For the system administrator to manage network printers.

Reference

SmartDeviceMonitor for Admin Help

❖ SmartDeviceMonitor for Client

For users to manage their network print status.

Reference

SmartDeviceMonitor for Client Help

❖ 1394 Utility

For the optional IEEE 1394 interface unit. For details, see the Readme file or

the manual provided with the optional IEEE 1394 interface unit.

❖ USB Printing Support

For connection to Windows 98 SE/Me computers via USB.

❖ Acrobat Reader

This utility allows you to read PDF files (Portable Document Format).

Note

❒ Documentation about using the machine is included on the CD-ROM in

PDF format. For details about using Acrobat Reader, see Acrobat Reader

online Help.

❖ Printer Utility for Mac

This utility allows users to download and manage a variety of fonts as well as

manage printers. For details about this utility, see PostScript Supplement.

131

Appendix

Viewing the contents of the CD-ROM

Follow the procedure below to view the contents of the CD-ROM.

A Insert the CD-ROM into the CD-ROM drive.

The installer starts.

B Click [Browse This CD-ROM].

Explorer starts and displays the contents of the CD-ROM.

Printer Drivers for This Printer

Printing requires installing a printer driver appropriate to your operating system.

The following drivers are included on the CD-ROM provided with this machine.

Printer Language

Windows 95 ^*1

Windows 98 ^*2

Windows Me ^*3

Windows 2000 ^*4

Windows XP ^*5

Windows Server 2003 ^*6

Windows NT 4.0 ^*7

Mac OS ^*8

PCL 6

PCL 5c

RPCS

PostScript 3

OK ^*12

OK ^*13

OK ^*11

OK ^*10

OK ^*11

*12

OK ^*12

OK ^*14



Mac OS X ^*9

Microsoft Windows 95 operating system

Microsoft Windows 98 operating system

Microsoft Windows Millennium Edition

Microsoft Windows 2000 Advanced Server

Microsoft Windows 2000 Server

Microsoft Windows 2000 Professional

Microsoft Windows XP Professional

Microsoft Windows XP Home Edition

Microsoft Windows Server 2003 Standard Edition

Microsoft Windows Server 2003 Enterprise Edition

Microsoft Windows NT Server operating system version 4.0, Microsoft Windows NT

Workstation operating system version 4.0 in a computer using x86 processors.

Versions 8.6 to 9.2 of the Mac OS (Mac OS X Classic mode is supported.)

Mac OS X 10.1 or later (Native mode)

*10

*11

*12

Requires Service Pack 4 or later.

Requires Service Pack 6 or later.

The Adobe PostScript 3 printer drivers and PostScript Printer Description (PPD) files

are included on the CD-ROM labeled “Printer Drivers and Utilities”.

The PostScript Printer Description (PPD) files are included on the CD-ROM labeled

“Printer Drivers and Utilities”.

The Adobe PostScript Printer Description (PPD) installer is included on the CD-

ROM labeled “Printer Drivers and Utilities”.

*13

*14

132

Software and Utilities Included on the CD-ROM

❖ PCL printer drivers

Two kinds of PCL printer driver (PCL 5c and PCL 6) are included on the CD-

ROM that comes with this machine. These drivers allow your computer to

communicate with this machine via a printer language.

Note

❒ Some applications may require installation of the PCL 5c printer driver. In

this case, you can install PCL 5c without having to install PCL 6.

Reference

See p.19 “Preparing the Machine”.

❖ RPCS printer driver

This printer driver allows the computer to communicate with the printer us-

ing a printer language. In addition to the conventional user interface, another

preset user interface is provided.

Reference

See p.19 “Preparing the Machine”.

❖ Adobe PostScript Printer Drivers and PPD files

Adobe PostScript printer drivers and the PPD files are included on the CD-

ROM provided with this machine. Adobe PostScript printer drivers allow the

computer to communicate with the printer using a printer language. PPD

files allow the printer driver to enable specific printer functions.

Reference

See PostScript 3 Supplement.

❖ PPD files

PPD files are included on the CD-ROM provided with this machine. PPD files

allow the printer driver to enable specific printer functions.

Reference

See PostScript 3 Supplement.

133

Appendix

SmartDeviceMonitor for Admin

SmartDeviceMonitor for Admin is an application that uses TCP/IP and

IPX/SPX to monitor network printers. It can monitor multiple network printers

using IP address. We recommend that network administrators use this applica-

tion

❖ File path

SmartDeviceMonitor for Admin is stored in the following folder on the CD-

ROM.

NETWORK\DEVMON\ADMIN\Disk1

Operating system

Protocol stack

Windows 95/98/Me

TCP/IP provided with Windows 95/98/Me

IPX/SPX provided with Windows 95/98/Me

NetWare Client provided with Windows 95/98

Novell Client provided with Windows 95/98

Windows 2000

TCP/IP provided with Windows 2000

IPX/SPX provided with Windows 2000

NetWare Client provided with Windows 2000

Novell Client provided with Windows 2000 or Window NT

Windows XP

TCP/IP provided with Windows XP

IPX/SPX provided with Windows XP

NetWare Client provided with Windows XP

Novell Client provided with Windows XP

Windows Server 2003

Windows NT 4.0

TCP/IP provided with Windows Server 2003

IPX/SPX provided with Windows Server 2003

NetWare Client provided with Windows Server 2003

Novell Client provided with Windows Server 2003

TCP/IP provided with Windows NT

IPX/SPX provided with Windows NT

Client Service for NetWare provided with Windows NT

Novell Client provided with Windows 2000 or Windows NT

❖ Available functions

SmartDeviceMonitor for Admin has the following functions to check:

• printer supplies such as paper or toner;

• results of print jobs executed from the computer.

Reference

For information about the operations of the system administrator, see Net-

work Guide.

For information about using SmartDeviceMonitor for Admin, see Smart-

DeviceMonitor for Admin Help.

134

Software and Utilities Included on the CD-ROM

SmartDeviceMonitor for Client

SmartDeviceMonitor for Client has the following functions. We recommend that

users install this application.

• Printing in a peer-to-peer network, using TCP/IP, NetBEUI, and IPP from

Windows 95/98/Me/2000/XP, Windows Server 2003, and Windows NT 4.0.

• Constantly monitoring the status of devices on the network using TCP/IP

and IPX/SPX.

❖ File path

SmartDeviceMonitor for Client is stored in the following folder on the CD-

ROM.

NETWORK\DEVMON\CLIENT\Disk1

Operating system

Protocol stack

Windows 95/98/Me

TCP/IP provided with Windows 95/98/Me

IPX/SPX provided with Windows 95/98/Me

NetBEUI provided with Windows 95/98/Me

NetWare Client provided with Windows 95/98/Me

Novell Client provided with Windows 95/98/Me

Windows 2000

TCP/IP provided with Windows 2000

IPX/SPX provided with Windows 2000

NetBEUI provided with Windows 2000

NetWare Client provided with Windows 2000

Novell Client provided with Windows 2000 or NT

Windows XP

TCP/IP provided with Windows XP

IPX/SPX provided with Windows XP

NetWare Client provided with Windows XP

Novell Client provided with Windows XP

Windows Server 2003

Windows NT 4.0

TCP/IP provided with Windows Server 2003

IPX/SPX provided with Windows Server 2003

NetWare Client provided with Windows Server 2003

Novell Client provided with Windows Server 2003

TCP/IP provided with Windows NT

IPX/SPX provided with Windows NT

NetBEUI provided with Windows NT

Client Service for NetWare provided with Windows NT

Novell Client provided with Windows 2000 or Windows NT

135

Appendix

❖ Available functions

SmartDeviceMonitor for Client has the following functions.

• Peer-to-peer print function

• Prints directly on the network printer without sending any data to a

print server.

• Prints on a substitute printer when there are too many jobs waiting on

the specified printer, or when an error disables printing (Recovery

Printing).

• Allocates multiple print jobs to multiple printers (Parallel Printing).

• Executes prior group registration of printers specified for Recovery

Printing or Parallel Printing.

• Notification function

• Displays an error message when there is an error on the specified print-

er while transferring or printing data.

• Notifies a print completion. You can also be notified of the print condi-

tion, such as displaying the notice only when Recovery Printing is exe-

cuted.

• Monitoring function

• Checks printer supplies such as paper or toner.

• Simultaneously monitors multiple printers in use.

• Checks the printer's network settings and detailed information of printers.

• Enables you to check the print job log using the user ID

Limitation

❒ For Recovery Printing or Parallel Printing, the options on the printers must

be the same. If a necessary option is not installed, a printer cannot be used

for Recovery Printing or Parallel Printing.

❒ For Recovery Printing or Parallel Printing, the paper loaded in the printers

must be the same. When a tray is selected for printing, load the same paper

in that tray in all printers.

❒ For Recovery Printing or Parallel Printing, the print results may be differ-

ent if the printers are not the same model or have exactly the same options.

❒ If you select Sample Print or Locked Print, you cannot select Recovery

Printing or Parallel Printing.

Reference

SmartDeviceMonitor for Client Help

136

Troubleshooting

Error & Status Messages on the Display Panel

This section describes the principal messages that appear on the panel display.

If a message not described here appears, act according to the message.

Reference

Before turning the main power off, see "Turning On the Power", General Set-

tings Guide.

❖ Status messages

Message

Status

Hex Dump Mode

In Hex Dump mode, the machine receives data in hexadecimal

format. Turn off the machine after printing, and then turn back on.

Offline

The machine is offline. To start printing, switch the machine

online by pressing [Online] on the display panel.

Please wait.

Printing...

Ready

The machine is preparing the development unit. Wait a while.

The machine is printing. Wait a while.

This is the default ready message. The machine is ready for

use. No action is required.

Resetting job...

The machine is resetting the print job. Wait until “Ready” ap-

pears on the display panel.

Setting change...

Waiting...

The machine is setting changing. Wait a while.

The machine is waiting for the next data to print. Wait a while.

❖ Alert messages

Messages/Second messages

Causes

The login user name or pass- Check your login user name

word entered is incorrect. and password.

Solutions

Authentication has failed.

The machine currently cannot Consult an administrator.

perform authentication.

Cannot store data of this size. The maximum size of files

stored in the document sever want to download.

has been exceeded.

Reduce the size of the file you

Collate has been cancelled.

The collate print function has Turn off the main power

been canceled.

switch, and back on again. If

the message appears again,

contact your sales or service

representative.

137

Appendix

Messages/Second messages

Causes

Solutions

Data storage error.

Sample print, locked print, or Contact your sales or service

accessing the document server representative.

was attempted without the

hard disk installed, or the hard

disk is damaged.

Driver Setting Error (Memory) There is an error in the down- Reset the parameter for down-

loaded font(s). loading fonts.

Insufficient memory or memo- Specify correct memory capac-

ry settings for the printer driv- ity on the [Change Accesso-

er may not match memory

actually installed.

ries...] tab in the RPCS printer

driver.

To print the image correctly,

increase memory capacity, or

reduce resolution image.

Duplex has been cancelled.

Duplex printing has been can- Check the paper used is suita-

celed.

ble for duplex printing. Or, in-

crease memory capacity.

When installing a memory

module in the machine, con-

tact your sales or service rep-

resentative.

Ethernet board has a problem. An error has occurred in the

Ethernet board.

Turn off the main power

switch, and back on again. If

the message appears again,

contact your sales or service

representative.

Exceeded max. capacity of

document server. Cannot

store.

Hard disk drive capacity ex-

ceeded storing to the Docu-

ment Server.

Delete some files stored in the

Document Server or decrease

the file size to be downloaded.

Exceeded max. capacity of

system file. Cannot print PDF and the PDF file cannot be

File system capacity is full,

Delete unnecessary files from

the hard disk.

file(s).

printed.

Exceeded max. number of

The maximum number of files Delete some files stored in the

files of document server. Can- stored in the Document Server Document Server.

not store.

has been exceeded.

Exceeded max. number of

pages of document server.

Cannot store.

The maximum number of pag- Delete some pages stored in

es stored in the Document

Server has been exceeded.

the Document Server or de-

crease the number of pages to

be downloaded.

Exceeded max. pages. Collate The maximum number of pag- Turn off the main power

is incomplete. es has been exceeded for colla- switch, and back on again. Re-

tion.

duce the number of pages to

be printed. If the message ap-

pears again, contact your sales

or service representative.

138

Troubleshooting

Messages/Second messages

Causes

Solutions

Exceeded max. stored files in The maximum number of

Delete some stored files or re-

sample print and locked

print.

stored files has been exceeded duce file sizes.

during Sample Print or

Locked Print.

Exceeded max. stored pages The maximum number of

Reduce the number of pages

in sample print and locked

print.

stored pages has been exceed- to be printed.

ed during Sample Print or

Locked Print.

File system error. Cannot

print PDF file(s).

The PDF file cannot be printed Check the PDF file for errors.

due to file system error.

HDD is full.

The maximum hard disk area Delete unused form / font

size for form/font has been ex- types.

ceeded.

An HDD overflow error oc-

Delete some stored files, or re-

curred during Sample Print or duce the size of the file to be

Locked Print.

downloaded.

HDD has a problem.

An error has occurred in the

hard disk drive.

Turn off the main power

switch, and back on again. If

the message appears again,

contact your sales or service

representative.

IEEE1394 board has aproblem. An error occurred in the IEEE

1394 board

IEEE 802.11b (Wireless LAN) IEEE 802.11b interface unit

Turn off the machine and

has a problem.

was not inserted when the ma- check the IEEE 802.11b inter-

chine was turned on, or it was face unit is inserted correctly.

pulled out after the machine

turned on.

Then, turn the machine on

again. If the message appears

again, call your service center.

Output tray has been

changed.

The output tray has been

changed because of the paper

size limitation of the selected

tray.

Select the correct output tray.

Paper in staple tray. Open

Finisher Cover and remove

paper.

There is paper remaining in-

side the finisher.

Open the cover of the finisher,

and remove the paper.

Parallel I/F board has a problem. An error has occurred in the

parallel interface board.

Contact your sales or service

representative.

PDF file error. Cannot print. The PDF file cannot be printed Check the PDF file for errors.

due to syntax error.

PDF file printing is not al-

lowed. Cannot print.

An attempt was made to print The PDF file cannot be printed.

a restricted document.

PDF password is incorrect.

Cannot print.

The entered password does

not match that set for printing

encrypted documents.

Enter the correct password.

139

Appendix

Messages/Second messages

Causes

Solutions

Print overrun.

The image data has been

thinned out due to image com- When installing a memory

Increase memory capacity.

pression.

module in the machine, con-

tact your sales or service rep-

resentative.

Punch has been cancelled.

Staple has been cancelled.

The print job has been can-

Punch has been canceled.

Check the paper feed direc-

tion, paper orientation, and

punch position.

Staple printing has been can- Check the paper feed direc-

celed.

tion, paper orientation and

stapling position.

An HDD overflow error has

Delete some files stored in the

Document Server or reduce

the size of files to be printed.

celled because capture file(s) occurred when storing cap-

could not be stored: Exceeded ture file(s).

max. memory.

The print job has been can-

The maximum number of

Delete some files stored in the

Document Server.

celled because capture file(s) stored capture files has been

could not be stored: Exceeded exceeded.

max. number of files.

The print job has been can-

The maximum number of

Delete some files stored in the

celled because capture file(s) stored capture pages has been Document Server or reduce

could not be stored: Exceeded exceeded.

max. number of pages per

file.

the size of files to be printed.

DToner is almost empty.

The toner has almost run out. Replace the toner cartridge

with a new one.

Turn the main power switch The IEEE 802.11b interface

Turn off the main power

off then on.

unit may have come off, or an switch, and check the IEEE

error may have occurred in the 802.11b interface unit is in-

IEEE 802.11b interface unit.

stalled correctly. If the mes-

sage appears again, contact

your sales or service repre-

sentative.

USB has a problem.

An error has occurred in the

USB interface.

Turn off the main power

switch, and back on again. If

the message appears again,

contact your sales or service

representative.

You do not have a privilege to Print job canceled due to user Check your login user name

use this function. This job has restrictions.

been cancelled.

and password.

The login user name or pass- Consult an administrator.

word entered is incorrect.

The right to use the function

has not been set.

You do not have a privilege to The right to use this function Consult an administrator.

use this function. This opera- has not been set.

tion has been cancelled.

140

Troubleshooting

Checking the Error Log

If files could not be stored due to printing errors, identify the cause of the errors

by checking the error log on the control panel.

Limitation

❒ The latest 30 error files are stored in the error log. If a new error file is added

when there are 30 error files already stored, the oldest file is deleted. Howev-

er, if the oldest error file is a sample print file or a locked print file, it is not

deleted, but stored instead in a corresponding print error log until the

number of those print error files reaches 20.

❒ If the main power switch is turned off, the log is deleted.

A Press the {Printer} key to display the Printer screen.

B Press [Error Log].

An error log list appears.

141

Appendix

The Machine Does Not Print

Possible Cause

Solutions

Is the power on?

Check the cable is securely plugged into the power outlet and the

machine.

Turn on the main power switch.

Is the machine online?

If not, press [f Online] on the display panel.

Does the printer function

status indicator stay red?

If so, check the error message on the display panel and take re-

quired action.

Is there a warning status or If so, check the error message or warning status on the display

error message on the dis-

play panel?

panel and take the required action.

Can you print a configura- If you cannot print a configuration page, there maybe a machine

tion page?

malfunction. Contact your sales or service representative.

See p.113 “Printing the configuration page” for printing a config-

uration page.

Is the interface cable con-

Connect the interface cable securely. If it has a fastener, fasten that

nected securely to the ma- securely as well.

chine and computer?

See p.11 “Connecting the Machine”.

Are you using the correct

interface cable?

The type of interface cable you should use depends on the compu-

ter. Be sure to use the correct one. If the cable is damaged or worn,

replace it.

See p.11 “Connecting the Machine”.

Was the interface cable

connected after the ma-

chine was turned on?

Connect the interface cable before turning on the machine.

Is the signal status satisfac- To check signal status, press {User Tools/Counter} key on the dis-

tory when using wireless

LAN in infrastructure

mode ?

play panel, and then press [System Settings] on the display panel.

On the [Interface Settings] tab, select [IEEE 802.11b], and then press

[Wireless LAN Signal]. If signal quality is poor, move the machine to

a location where radio waves can pass or remove objects that

might cause interference.

Note

❒

You can check signal status only when using wireless LAN in

infrastructure mode.

When using wireless LAN, Check using the machine's display panel that the SSID is correctly set.

is the SSID correctly set?

See “Interface Settings/IEEE 802.11b (Option)”, General Settings

Guide.

142

Troubleshooting

Possible Cause

Solutions

WhenusingwirelessLAN,is Check access point settings when in infrastructure mode. Depending

the access point correctly set? on the access point, client access may be limited by MAC address.

Also, check there are no problems in transmission between access

point and wired clients, and between access point and wireless clients.

When using wireless LAN, Confirm the orange LED is lit, and the green LED is lit or blinks

is the LED on the wireless during transmission.

LAN card lit or blinking?

Is the wireless LAN being Turn the main power off and back on. See “Turning On the Pow-

used in ad hoc mode?

er”, General Settings Guide.

Otherwise, configure [Network] in [Interface Settings] in [System Set-

tings]. See “Setting Up the Machine on a Network”, Network Guide.

Did you change the option When using the RPCS printer driver on Windows 2000 and con-

settings on the machine?

necting with IEEE 1394, an error may occur if you change the op-

tion settings on the machine. In this case, follow the procedure

below:

A Unplug the IEEE 1394 interface cables connected to the computer.

B Run the utility tool for the IEEE 1394 interface board, which is

stored in the following path on the CD-ROM “Printer Drivers

and Utilities”.

\UTILITY\1394\

Reference

For more information about using the utility tool for IEEE

1394, see the README file in the same directory on the CD-

ROM.

C Restart the computer.

D Connect the computer to the machine using the IEEE 1394 in-

terface cables.

Is the weekly timer set?

The printer may not be able to print because of the weekly timer

setting. Check the setting. For details, see “User Tools (System Set-

tings)”, General Settings Guide.

Print cannot be performed The login user name, password, or driver encryption key entered

from the printer driver.

is incorrect.

A high level of encryption was set using the Extended Security

function.

•

Check your login user name, password, and driver encryption key.

For information about the Extended Security settings, consult

an administrator.

143

Appendix

Problem

Solutions

Is the Data In indicator

blinking or lit after starting

the print job?

If not, data is not being sent to the machine.

❖ When the machine is connected to the computer using

the interface cable

Check the machine port settings are correct. For parallel port

connection, port LPT1 or LPT2 should be set.

•

Windows 95/98/Me

A Click the [Start] button, point to [Settings], and then click

[Printers].

B Click the icon of the machine. On the [File] menu, click

[Properties].

C Click the [Details] tab.

D In the [Print to the following port:] list, confirm the correct

port is selected.

•

Windows 2000

A Click the [Start] button, point to [Settings], and then click

[Printers].

B Click the icon of the machine. On the [File] menu, click

[Properties].

C Click the [Ports] tab.

D In the [Print to the following port(s)] list, confirm the correct

port is selected.

•

Windows XP Professional, Windows Server 2003

A Click the [Start] button, and then click [Printers and Faxes].

B Click the icon of the machine. On the [File] menu, click

[Properties].

C Click the [Ports] tab.

D In the [Print to the following port(s)] list, confirm the correct

port is selected.

Windows XP Home Edition

A Click the [Start] button, click [Control Panel], click [Print-

ers and Other Hardware], and then click [Printers and Faxes].

B Click the icon of the machine. On the [File] menu, click

[Properties].

C Click the [Ports] tab.

D In the [Print to the following port(s)] list, confirm the correct

port is selected.

•

Windows NT 4.0

A Click the [Start] button, point to [Settings], and then click

[Printers].

B Click the icon of the machine. On the [File] menu, click

[Properties].

C Click the [Ports] tab.

D In the [Print to the following port(s)] list, confirm the correct

port is selected.

❖ Network connection

Contact your network administrator.

144

Troubleshooting