Facsimile
Operating Instructions
(For User Authentication)
Model No.
UF-7000/7100/8000/8100
Before operating this machine, please read this manual completely and keep this manual for future reference.
English
Table of Contents
User Authentication....................................................................................
Job Tracking...............................................................................................
RightFax Server .........................................................................................
Access Code Setting.................................................................................. 12
Authentication Setting ................................................................................ 13
ID Timeout Setting...................................................................................... 17
Auto Reset Time Setting ............................................................................ 18
Lockout Setting........................................................................................... 19
Authentication Method Setting ................................................................... 20
Job Tracking Setting................................................................................... 21
RightFax Server Setting ............................................................................. 23
Administrator Login .................................................................................... 24
3
User Authentication
The User Authentication works for the devices under the management of the Windows Server. As a result,
users must be authenticated before they can use the functions of the machine (copying, faxing, scanning, and
printing). The supported authentication protocol is NTLM v2.
Windows Server
- Windows 2000 Server
- Windows Server 2003
or
- Windows NT Server 4.0 + Exchange Server 5.5 or later
User name/password
Authentication
LAN
Panasonic Device
Users
Users login to the Panasonic machine using their Windows account (user name and password).
System administrator
The system administrator can manage user accounts by using the Windows Server.
User authentication can be set independently for each functions (copying, faxing, scanning, and printing).
1. NTLM authentication is a user authentication protocol used in the Windows NT family of operating
NOTE
systems.
NTLM uses a challenge/response method, and operates in such a way that the password is not
sent across the network in clear text. In Windows 2000, this protocol can also be used to maintain
compatibility between client and server.
2. This feature is available if the optional Network Scanner/E-mail/Internet Fax module (UE-404090)
is installed.
4
Job Tracking
When using User Authentication, it is also possible to use the Job Tracking function as well. The Job Tracking
function allows the system administrator to receive a machine usage log and send/receive log via Email.
The Email to the administrator includes the name of the machine user, destination, and communication time,
together with the image of the document that was sent or received.
Windows
Server
System
Administrator
Usage log and
send/receive log
Login data
LAN
PSTN
Panasonic Device
The following jobs are only tracked with this function.
1. Fax Transmission and Reception via PSTN.
2. Email Transmission to Internet Fax or PC.
3. Reception from Internet Fax or PC.
1. When the Job Tracking function is enabled, the following functions are not available.
Manual Reception
NOTE
On-Hook Dialing
Fax Forward (Fax Parameter No. 54)
For details, refer to the Operating Instructions for Facsimile and Copy Functions.
2. This feature is available if the optional Network Scanner/E-mail/Internet Fax module
(UE-404090) is installed.
5
RightFax Server
By enabling Right Fax Server function, all the faxes will be sent via the Right Fax Server. All the fax logs can be
easily be managed by a single server.
When using with the User Authentication function, it will increase the security by controlling the usage and
identifying the users.
Windows Server Mail Server RightFax Server
PSTN
Send image data via PSTN
POP receive
content of fax
LAN
Authenticate
Send image data with the Fax Number
Check fax logs
When using User Authentications
Panasonic Device
The fax document to be sent is passed to the RightFax server via Email.
A user who sends a fax from a Panasonic machine can receive a send confirmation report on the PC from the
RightFax server.
1. When the RightFax function is enabled, the following functions are not available.
NOTE
Deferred Polling
Sub-Address Transmission
LAN Relay Transmission
Polling
Fax Cover Sheet
Direct Transmission
The document(s) is always stored into memory when sending the document(s).
For details, refer to the Operating Instructions for Facsimile and Copy Functions.
2. Requires RightFax Ver. 8.0 or later.
3. This feature is available if the optional Network Scanner/E-mail/Internet Fax module (UE-404090)
is installed.
6
Memo
7
Login Procedure (Using Copy/Fax/Scanner/Printer)
Users must enter login name and the password before using the devices which User Authentication function is
enabled. Authentication is performed using the user's Windows account.
ENTER LOGIN NAME
A login prompt appears if user authentication is enabled.
Note:
User authentication can be set independently for each functions (copying,
faxing, scanning, and printing).
MMM-DD-YYYY 16:30
00%
If user authentication is disabled for the fax function, the control panel displays
the standby message and the login prompt only appears when a function that
requires authentication is selected.
Standby Message
ENTER LOGIN NAME
panasonic
SET
Enter your user name, and press
. (Up to 40 characters)
The user name is NOT case-sensitive.
Ex: panasonic
Note:
Accepts following characters.
, & ( ) : ! / _ . - + % = ' " $ ; < > ? [ ] ^ ` { | } * # and alphanumeric characters
ENTER PASSWORD
***a
SET
Enter your password, and press
The password is case-sensitive.
Ex: pana
. (Up to 40 characters)
Note:
Accepts following characters.
, \ & ( ) : ! / _ . - + % = ' " $ ; < > ? [ ] ^ ` { | } * # and alphanumeric characters
SELECT DOMAIN
PANA01
SET
Press
or
to select the domain, and then press
.
Ex: PANA01
8
MMM-DD-YYYY 16:30
00%
This completes authentication.
After completing authentication, you can use the selected functions
(copying, faxing, scanning, or printing).
Note:
One of the following messages appears if authentication fails.
Message
LOGIN FAILED
Explanation
The login failed.
Check your user name and password.
Check whether the Date and Time is set properly.
LOGON ATTEMPTS EXCEEDED The system has been locked because the permitted number of login
attempts has been exceeded. Please contact the system administrator.
CONNECTION FAILED
PROTOCOL ERROR
SERVER NOT FOUND
Unable to connect to the authentication server. Please contact the system
administrator.
Unable to connect to the authentication server. Please contact the system
administrator.
Unable to find the authentication server.
Check whether the Internet Parameters are set properly.
IP Address
Subnet Mask
Default Gateway IP Address
DNS Server Addresses
Authentication is cancelled if no operation is performed on the machine within a certain time after authentication
completes. In this case, you need to perform user authentication again before you can use the machine. The
system administrator can specify the ID Timeout Period.
The system administrator can specify whether authentication is required independently for each machine
function (copying, faxing, scanning, and printing).
9
Sending a Document via RightFax
When the RightFax server is used to send a fax, the following details are entered in the recipient (TO) field and
sender (FROM) field.
Field
Content
Recipient Station Name registered for One-Touch or ABBR. dialing. If manual number dialing is used, you
can enter the user name from the control panel.
Sender
<When the user authentication is not enabled>
Logo and Email Address of this device.
or
Name and Email Address selected with Sender Selection function.
<When the user authentication is enabled>
Name of the authenticated user registered with Windows Server.
ENTER STATION(S)
THEN PRESS START 00%
Login, and then set document(s) on the ADF.
Note:
Specify the recipient.
TEL. NO.
5551234
Ex: 5551234
Note:
Quick Name Search dialing, One- Touch/ABBR. dialing, and Directory Search
dialing can be used to specify the recipient. For details, refer to the Operating
Instructions for Facsimile and Copy Functions.
*STORE*
NO. 001
01%
Press
to scan the document, and start sending.
START
PAGES=001
If you press
instead of
when using manual number
START
SET
ENTER NAME:
dialing, you can enter the recipient's name. (Up to 15 characters)
1 STN(S) ARE SET
ADD MORE OR START
SET
Enter the name, and press
.
When you press
sending.
, the machine scans the document and starts
*STORE*
NO. 001
01%
START
PAGES=001
10
Memo
11
Access Code Setting
Before you can setup the User Authentication, Job Tracking, or RightFax Server function, you first need to set
the machine's access code.
Note:
To clear the access code, change the setting of the User Authentication (Fax Parameter No. 126, USER AUTH) and
RightFax Server (Fax Parameter No. 132, VIA FAX SERVER) parameters to Invalid first.
FAX PARAMETER(1-182)
FUNCTION
SET
SET
Press
Press
.
NO.=
38 ACCESS CODE
.
38 ACCESS CODE
Enter a 4-digit number to set as the access code.
1234
Note:
The access code set here is required in subsequent setup operations. Please
keep it in a safe place.
38 ACCESS CODE
1:ALL
SET
Press
Press
.
1234
1234
38 ACCESS CODE
2:PARAMETERS
SET
.
Note:
When using the functions, you must always select
setting up the access code function.
(PARAMETERS) when
MMM-DD-YYYY 16:30
00%
STOP
Press
to return to standby.
12
Authentication Setting
The system administrator can enable/disable the user authentication for each function (copying, faxing,
scanning, and printing).
ENTER ACCESS CODE
FUNCTION
SET
Press
.
ENTER ACCESS CODE
****
SET
Enter the access code (4-digit) set for the machine, and press
.
FAX PARAMETER(1-182)
NO.=
SET
Press
, and then press
.
126 USER AUTH
1:COPY
Select the function where authentication is required.
: Selects the copy function.
: Selects the fax function.
SET
SET
SET
SET
: Selects the printer function.
: Selects the scanner function.
Note:
The Sender Selection feature is not enabled if the fax function is set to require
the authentication.
For details, refer to the Operating Instructions for Internet Fax/Email and Network
Scanner Functions.
126 USER AUTH
2:VALID
Select "VALID" to use authentication or "INVALID" to disable authentication.
: Disable authentication.
: Enable authentication.
SET
SET
When user authentication is enabled for the first time, you also need to
specify the TIME ZONE, system administrator's name, and password.
Continued on the next page...
13
Specify the TIME ZONE, the system administrator name, and password.
TIME ZONE
USE
OR
TO SCROLL
Press
or
to select the time zone.
TIME ZONE
GMT-5 Eastern US&CN
SET
Press
.
ADMINISTRATOR NAME
ENTER NAME
SET
Enter the administrator name you wish to use, and press
.
ADMIN. PASSWORD
ENTER PASSWORD
SET
Enter the administrator password, and press
.
Note:
The administrator name and password set here is required in subsequent setup operations (see page 24). Please
keep it in a safe place.
14
The next function appears (Return to step 4).
SET
SET
To continue setting, press
, select
(INVALID) or
(VALID) for each function, and press
.
126 USER AUTH
2:FAX
SET
Press
.
126 USER AUTH
1:INVALID
SET
Select
(INVALID) or
(VALID), and press
.
.
.
126 USER AUTH
3:PRINTER
SET
Press
.
126 USER AUTH
1:INVALID
SET
Select
(INVALID) or
(VALID), and press
126 USER AUTH
4:SCANNER
SET
Press
.
126 USER AUTH
1:INVALID
SET
Select
(INVALID) or
(VALID), and press
127 ID TIMEOUT
1:AUTO RESET TIME
MMM-DD-YYYY 16:30
00%
STOP
Press
to return to standby.
15
Registration of Domain Name
This sets the NT domain names and DNS suffix to use for user authentication.
ENTER ACCESS CODE
ENTER ACCESS CODE
FUNCTION
SET
Press
.
SET
Enter the access code (4-digit) set for the machine, and press
Press , and select "AUTH DOMAIN".
.
****
DATE & TIME
09-01-2005 12:00
AUTH DOMAIN
PRESS SET TO SELECT
SET
Press
.
ENTER DOMAIN NAME
01
A prompt appears for you to set the NT domain names.
You can set up to 10 domain names. Press
number ("01" to "10").
or
to select the entry
ENTER DOMAIN NAME
01 PANA01
SET
Enter the NT domain name, and then press
. (Up to 15 characters)
. (Up to 60 characters)
ENTER DNS DOMAIN
01 panasonic.com
SET
Enter the DNS domain name, and then press
Note:
If your Windows network is configured with Windows NT Server 4.0
and Exchange Server 5.5, enter the Exchange Server Name (FQDN)
or the IP Address on the Step 7.
ENTER DOMAIN NAME
02
The next entry number appears (Return to step 5).
Enter the next domain name if required.
STOP
Press
to return to standby.
Note:
1. The User Authentication function becomes enabled after you perform
"Access Code Setting", "Authentication Setting" and "Domain Name
Registration", the control panel display changes from the standby message
to the login prompt.
2. Make sure that the Host Name has been set properly. For details, refer
to the Operating Instructions for Internet Fax/Email and Network Scan
Functions.
16
ID Timeout Setting
If the ID Timeout Setting is set to "AUTO RESET TIME", authentication is cancelled if no operation is performed
on the machine for a specified time period after performing authentication. The ID timeout period is set by the
Note:
When the User Authentication function is enabled, you must login to the machine to change settings. See the following
sections for details about how to login.
ENTER ACCESS CODE
FUNCTION
SET
Login to the machine, and press
.
ENTER ACCESS CODE
****
SET
Enter the access code (4-digit) set for the machine, and press
.
FAX PARAMETER(1-182)
NO.=
SET
Press
, and then press
.
127 ID TIMEOUT
1:AUTO RESET TIME
Select the ID Timeout setting.
: (AUTO RESET TIME) An authenticated user will be logged
out if no operation is performed on the machine for a
specified time after performing authentication.
: (AFTER EVERY JOB) An authenticated user will be logged
out when the operation performed after authentication is
completed.
SET
SET
STOP
Press
to return to standby.
17
Auto Reset Time Setting
This sets the ID timeout period when "AUTO RESET TIME" is selected for the ID Timeout Setting.
Note:
When the User Authentication function is enabled, you must login to the machine to change settings. See the following
sections for details about how to login.
ENTER ACCESS CODE
FUNCTION
SET
Login to the machine, and press
.
ENTER ACCESS CODE
****
SET
Enter the access code (4-digit) set for the machine, and press
.
FAX PARAMETER(1-182)
NO.=
SET
Press
, and then press
.
121 AUTO RESET TIME
3:1 min
Select the timeout for canceling authentication.
: (OFF) Do not cancel authentication regardless of the
SET
elapsed time.
: 30 seconds
SET
SET
SET
SET
SET
: 1 minute
: 2 minutes
: 3 minutes
: 4 minutes
STOP
Press
to return to standby.
18
Lockout Setting
The system is locked if the permitted number of logon attempts is exceeded during the user authentication. This
sets the number of permitted number of logon attempts and the lockout time (minutes).
Note:
When the User Authentication function is enabled, you must login to the machine before you can change settings. See the
following sections for details about how to login.
ENTER ACCESS CODE
FUNCTION
SET
Login to the machine, and press
.
ENTER ACCESS CODE
****
SET
SET
Enter the access code (4-digit) set for the machine, and press
.
.
FAX PARAMETER(1-182)
NO.=
SET
Press
, and then press
.
128 LOGON ATTEMPTS
0 times (0-9)
Enter the number of logon attempts ( to ), and then press
Unlimited login attempts is allowed if you set
.
129 LOCKOUT TIME
5 min. (1-60)
SET
Enter the lockout time ( to
), and then press
.
STOP
Press
to return to standby.
19
Authentication Method Setting
This specifies which authentication method is to be used by the User Authentication function.
Note:
When the User Authentication function is enabled, you must login to the machine before you can change settings. See the
following sections for details about how to login.
ENTER ACCESS CODE
FUNCTION
SET
Login to the machine, and press
.
ENTER ACCESS CODE
****
SET
Enter the access code (4-digit) set for the machine, and press
.
FAX PARAMETER(1-182)
NO.=
SET
, and then press
.
130 AUTH METHOD
2:NTLM
Select the authentication method.
: Selects CLEAR TEXT.
: Selects NTLM.
SET
SET
STOP
Press
to return to standby.
20
Job Tracking Setting
This enables or disables Job Tracking. If Job Tracking is enabled, also set the type of log to record and the
Email address to which it is to be sent.
Note:
Before performing this setup, you first need to register the destination Email address for the log in One-Touch/ABBR.
keys. Furthermore, change the setting of the Fax Forward (Fax Parameter No. 54, FAX FORWARD) parameter to
Invalid.
Set the POP Parameters so as to receive the emails automatically when using the Job Tracking function. Otherwise,
your machine cannot receive any emails.
Make sure that the Fax Parameters are NOT set as below.
Auto POP Receive (Fax Parameter No. 147) : Invalid
POP Timer (Fax Parameter No. 146)
: 0 minute
When the User Authentication function is enabled, you must login to the machine to change settings. See the following
sections for details about how to login.
The Job Tacking Settings are cleared if the Authentication Setting of all functions is changed to Invalid.
ENTER ACCESS CODE
FUNCTION
SET
Login to the machine, and press
.
ENTER ACCESS CODE
****
SET
Enter the access code (4-digit) set for the machine, and press
.
FAX PARAMETER(1-182)
NO.=
SET
Press
, and then
.
131 JOB TRACKING
1:INVALID
Enable ("VALID") or disable ("INVALID") the Job Tracking function.
: Disables Job Tracking.
: Enables Job Tracking.
SET
SET
If you selected
(VALID), next specify the type of log to record and
the Email address to which it is to be sent.
JOB TRACKING=1
1:TX 2:RX 3:TX&RX
Select the type of log to record.
: (TX) Record sending only.
SET
SET
SET
: (RX) Record receiving only.
: (TX&RX) Record sending and receiving.
JOB TRACKING
ENTER ADMIN. ADDR
A prompt appears for entering the destination Email address.
Panasonic User
Specify the Email address to which to send the log.
Select the destination Email address to which to send the log from
the addresses previously set in One-Touch/ABBR. keys.
SET
Press
.
Continued on the next page...
21
RX LOCAL PRINT=1
1:INC. 2:ON (ALWAYS)
Select the way to printout the received document(s). This parameter is
only enabled if the RX or TX&RX is selected on the step 5.
: (INC) Printout only if the log was unable to be sent to the
specified destination.
SET
SET
: (ON) Always printout.
STOP
Press
to return to standby.
22
RightFax Server Setting
This enables or disables the RightFax server.
Note:
When the User Authentication function is enabled, you must login to the machine to change settings. See the following
sections for details about how to login.
The machine will generate the Email Address in the format as below, and then send the Email to the RightFax Server.
Ex: "Ifax=5551212/name=Jane/"<[email protected]>
Fax Number Station Name Email Address of the RightFax Server
ENTER ACCESS CODE
FUNCTION
SET
Login to the machine, and press
.
ENTER ACCESS CODE
****
SET
Enter the access code (4-digit) set for the machine, and press
.
FAX PARAMETER(1-182)
NO.=
SET
Press
, and then press
.
132 VIA FAX SERVER
1:INVALID
Enable ("VALID") or disable ("INVALID") the RightFax server.
: Disable the RightFax server.
: Enable the RightFax server.
SET
SET
When you enable the RightFax server for the first time, you also need to
enter the Email address of the server.
FAX SERVER MAIL ADDR
A prompt appears for entering the Email address.
FAX SERVER MAIL ADDR
SET
Enter the Email address of the RightFax server, and press
(Up to 60 characters)
.
STOP
Press
to return to standby.
23
Administrator Login
This authenticates the system administrator who manages the Panasonic machine. After logging in to the
machine, the system administrator can set up the authentication function.
Note:
Refer to Authentication Setting (see page 13) for the registration of Administrator's Name and Password.
ENTER LOGIN NAME
The login prompt appears if the user authentication function has been enabled.
SET
ENTER LOGIN NAME
panasonic
Enter the administrator name, and press
.
The administrator name is NOT case-sensitive.
SET
ENTER PASSWORD
***a
Enter the password, and press
The password is case-sensitive.
.
SELECT DOMAIN
LOCAL MACHINE
SET
Press
or
to select "LOCAL MACHINE", and then press
.
MMM-DD-YYYY 16:30
This completes authentication.
00%
24
Administrator Name & Password
The user name and password for the system administrator are set in "Authentication Setting" on page 13 when
user authentication is enabled for the first time. Use the following procedure if you subsequently wish to change
the system administrator name or password.
Note:
You must login to the machine before you can change settings. See the following sections for details about how to login.
ENTER ACCESS CODE
FUNCTION
SET
Login to the machine, and press
.
ENTER ACCESS CODE
****
SET
Enter the access code (4-digit) set for the machine, and press
Press , and select "ADMINISTRATOR NAME".
The currently set administrator name is displayed.
.
DATE & TIME
09-01-2005 12:00
ADMINISTRATOR NAME
panasonic
SET
SET
ADMINISTRATOR NAME
panaadmin
Enter the new administrator name, and press
.
The name is NOT case-sensitive.
ADMIN. PASSWORD
*****
Enter the administrator password, and press
The password is case-sensitive.
.
STOP
Press
to return to standby.
25
Description of Job Tracking Notice
1
2
3
4
5
6
7
8
Fax Transmission via
PSTN
Job
Type
Reception via PSTN
Reception from Internet Fax / PC
Email Transmission to
Internet Fax / PC
Sender’s Name
or
FWD: Sender’s Email Address
1.
Fax: ID Number of the
remote station
Login Name in the User
Authentication
or
Sender’s ID Unknown
(In case of the remote
station is not registered
the ID number.
2.
3.
Transmitted Date and
Time
Received Date and Time
Sender’s Email Address, or
Machine’s Email Address
Recipient’s Email Address (as set in the Job Tracking Setting,
4.
5.
Fixed Title
Received document(s)
Received document(s)
Transmitted document(s)
* Email Body Text is included in
the attached file as image.
6.
Fixed Message
None
None
Number of Destination(s)
Transmitted Address(es)
7.
8.
26
Memo
27
USA Only
WARRANTY
PANASONIC DIGITAL DOCUMENT COMPANY MAKES NO WARRANTIES, GUARANTEES OR
REPRESENTATIONS, EXPRESSED OR IMPLIED, TO THE CUSTOMER WITH RESPECT TO
THIS PANASONIC MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
PANASONIC DIGITAL DOCUMENT COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT
TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT, SPECIAL,
INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE
CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC MACHINE. SEE
YOUR DEALER FOR DETAILS OF DEALER’S WARRANTY.
For Service, Call:
Panasonic Digital Document Company,
Unit of Panasonic Corporation of North America
Two Panasonic Way
Secaucus, New Jersey 07094
Panasonic Canada Inc.
5770 Ambler Drive
Mississauga, Ontario L4W 2T3
For Customer Support (Except for
USA and Canada Users):
T0305-0
Panasonic Communications Co., Ltd.
Fukuoka, Japan
PJQMC0489ZA
March 2005
Published in Japan
|