Oki Fax 5980 User Manual

®
OKIFAX 5780/5980:  
Flexibility and performance out of the box —  
upgradability to meet your changing needs.  
High-volume, feature-rich facsimile devices that are engineered for the way  
you work today — in stand-alone or workgroup-supporting configurations.  
The robust and versatile functionality  
of the OKIFAX 5780/5980 is stream-  
lined and easy to use.  
copiers, these units are able to  
produce up to 99 copies from  
doubling your productivity without  
adding additional machines. The basic  
models of the 5780/5980 can be easily  
upgraded to Internet/LAN devices via  
available options, including a T.37 Fax  
to E-mail kit, and T.38 Internet/LAN  
Fax with real-time confirmation.  
a single original. With Unimessage  
1
Pro software , the OKIFAX 5780/5980  
For example, accessing menu  
can also turn into handy 600-dpi,  
10-ppm Digital LED printers.  
functions, is simple with the familiar  
®
QWERTY keypad. The large LCD  
menu display and convenient  
To meet your varying business needs,  
the OKIFAX 5980 can be factory-  
configured as a Dual Line model  
Navigation and Help buttons make  
programming a snap. As convenience  
Just pick the OKIFAX solution thats  
right for your business.  
®
OKIFAX 5780  
®
OKIFAX 5980  
(shown with optional  
500-sheet 2nd Paper  
Tray mechanism)  
OKIFAX 5780/5980 Family Highlights  
4-Line LCD display larger display;  
easier to read and navigate  
E-mail Internet Access Key easy  
one-touch access for transmitting  
over the Internet (available on select  
units with optional upgrade)  
Help button one-touch access to  
functional and programming paths  
Navigation button easier, faster  
menu selections; particularly useful  
in multi-user environments  
Dual access enables scanning to  
memory while machine transmits  
or receives  
Back-up File Feature automatically  
send a copy of all fax transactions to  
a 2nd fax device or e-mail address  
Priority transmit override allows  
transmission of important documents  
ahead of jobs waiting in queue  
QWERTY® keypad quicker input  
of names, numbers, and e-mail  
addresses  
Productivity upgrades adapt to  
the changes in your business  
99 Department Codes monitor  
activity/usage by department, work-  
group or individual  
Industry-leading support 90 days  
on-site service, 1-year warranty on  
parts, 5-year warranty on the LED  
printhead, and 7x24 toll-free support  
1
Standard on OKIFAX 5980 models, optional on OKIFAX 5780.  
®
OKIFAX 5780/5980  
STAND-ALONE NETWORK INTERNET DUAL LINE  
Powerful, Versatile and Cost-Effective  
Solutions – For the Way You Work  
Today and Beyond  
®
With the OKIFAX 5780 and 5980 high-  
volume business facsimiles, you can get  
more done in far less time while  
lowering costs. Powerful yet compact,  
®
these OKI fax machines combine  
With the  
performance and reliability as few  
competitive units can.  
Backup File  
feature, you can automatically  
send an electronic copy of every  
fax you transmit or receive  
to a pre-determined fax  
number or e-mail  
Helping you do more in less time  
All OKIFAX 5780/5980 models have  
fast transmission speeds and 50-page  
automatic document feeders, so users  
can load documents, set instructions,  
and get back to work quickly.  
3
address.  
Send faxes  
to e-mail,  
communicate  
via your network,  
even use the Internet!  
The OKIFAX 5980 and 5980 Dual Line  
models come standard with 12.5 MB  
1
of RAM (up to 1,000 pages ); the 5780  
1
comes with 2.5 MB (200 pages ), which  
can be upgraded to 10.5 MB. All three  
models have a 72-hour battery backup  
so no faxes will be lost if the power  
goes out, even over a long weekend.  
Theres an OKI fax configuration to  
fit your every business need from  
stand-alone workhorses to digital  
document portals.  
High-speed,  
high-volume  
workgroup fax  
solutions for  
demanding  
Their 33.6 Kbps modem (the Dual Line  
model has two) can transmit a page in  
With a wide range of available options,  
OKIFAX 5780/5980 models let you fax  
to e-mail via your LAN or the Internet...  
turn your fax machine into a true multi-  
functional digital document processor...  
and monitor and track usage through a  
99-department code feature.  
1
as little as 2.5 seconds , saving time  
and telephone costs. The 5980 models  
also have JBIG compression, so file  
sizes are further reduced for even faster  
transmission.  
environments  
OKIFAX 5780/5980 units can scan  
Power. Performance. Productivity. These  
are the hallmarks of the OKIFAX family  
facsimile for the way your business  
works today and beyond.  
2
documents at true 600 dpi, and deliver  
output at a fast 10 pages per minute.  
Horizontal/Vertical Reduction extends  
past the printable area of the page to  
ensure that no data is lost on a received  
fax or copied sheet.  
1
Based on ITU-T Test Chart #1.  
2
Standard on OKIFAX 5980 models,  
optional on OKIFAX 5780.  
3
Fax forwarding to an e-mail address  
requires installation of T.37 Internet/LAN  
fax option kit.  
OKIFAX® 5980 Dual Line Model:  
Doubles fax productivity and business efficiency.  
Communicate on two lines simultaneously — expand the way you do business  
Send and receive faxes on either Line 1 or Line  
Transmit and receive on Line 1; configure Line 2  
2 at the same time  
to your specific business needs  
If you want to know if your business is  
ready for the OKIFAX 5980 Dual Line  
model, ask yourself these questions:  
While the OKIFAX 5980 Dual Line  
model will always attempt to transmit  
from the primary line first, if the line is handle two jobs at once. In short, you  
busy, it will automatically switch to the can double your productivity without  
Two separate phone line connections  
into one machine make it simple to  
Are your business communications  
second line to increase efficiency.  
adding another device.  
delayed due to busy fax lines?  
Are your people wasting time  
waiting for their faxes to go through?  
Key Features Comparison  
Would you like to get double the  
OKIFAX® 5780  
OKIFAX® 5980  
OKIFAX® 5980  
DUAL LINE  
efficiency from a single fax machine?  
If you answered yesto any of them,  
Modem Speed  
33.6 Kbps  
10 ppm  
33.6 Kbps with JBIG  
10 ppm  
33.6 Kbps with JBIG  
your business could use the Dual Line  
model OKIFAX 5980, factory-configured  
to meet your high-volume demands.  
Print Speed  
Dual Line  
10 ppm  
Optional  
Optional  
Standard (factory-installed  
2nd 33.6 Kbps line)  
Double fax productivity: send and  
receive faxes on either line at the  
same time.  
Two separate phone line  
connections into one machine make  
it simple to handle two jobs at once.  
Increase your efficiency while  
reducing your time spent at the fax  
machine.  
Toner Capacity  
5,000 pg.1  
Up to 99  
20  
5,000 pg.1  
Up to 99  
20  
5,000 pg.1  
Up to 99  
20  
Department Codes  
Broadcast Keys  
Able to mix e-mail addresses  
and fax numbers (will send  
e-mails 1st, then faxes)  
Broadcast Locations  
160  
Yes  
250  
Yes  
250  
Yes  
Back-up Feature  
Can send a copy of all transmitted/received  
files to a pre-determined fax number or  
2
e-mail address  
Transmit to two different locations  
at the same time, receive from two  
different locations at the same time,  
or transmit and receive at the same  
time the choice is yours.  
Horizontal/Vertical  
Yes  
Yes  
Yes  
Reduction  
Ensures no loss of data received or  
copied even when larger than the  
standard printable area  
Fax to E-mail  
Send hard-copy documents  
to e-mail address in TIFF or  
Optional  
Optional  
N/A  
2
PDF format  
Or configure the lines to your needs.  
Memory  
2.5 MB (max. 10.5 MB –  
opt. 2 MB, 4MB with battery max.) with battery backup max.) with battery backup  
backup, 8 MB HRS600)  
12.5 MB (standard and  
12.5 MB (standard and  
Use one phone line to send and one  
to receive. You wont have to worry  
about missing an important or time-  
sensitive fax right as it comes in.  
Multifunctionality  
Print, fax, copy and scan  
Optional4  
Standard  
Standard  
Print/Scan Resolution Print: 600 dpi standard  
600 dpi standard  
600 dpi standard  
The second dedicated phone line  
can be set up to either transmit or  
receive, according to your specific  
business needs, with a default back-  
up to either function.  
Scan: 600 dpi optional3  
Box Feature  
Can issue a report on all  
mailbox activity  
Yes  
Yes  
Yes  
1
2
Increased from 3,000 pg. All e-mail functionality requires installation of the T.37 option.  
3
4
Requires installation of 8 MB HRS600 Requires installation of Unimessage Pro software  
®
OKIFAX 5780/5980 Options: Fax to E-Mail, Internet Faxing,  
and Digital Document Processing upgrades.  
Destination PC  
Fax to E-Mail (T.37 IP) Upgrade  
Send hard copy documents as e-mail attachments...  
• Fax original documents or forward  
received faxes to e-mail addresses  
SMTP  
SMTP  
• Enter sender ID in subject field  
Mail  
Server  
Mail  
Server  
E-mail  
E-mail  
• Attachments arrive as .tif or  
multi-page .pdf files  
• Enter Subject:, From:, and CC:  
fields from Operator panel  
T.37 Fax  
T.37 Fax  
Paper  
document  
Scanned document File attached  
(electronic file) to e-mail  
E-mail  
received  
Electronic file  
detached  
Document  
printed  
• Selectable explanation  
message in e-mail  
E-mail forwarded  
Digital Document Processing (DDP) Option  
Give stand-alone units true multifunction capabilities...  
Destination PC  
Unimessage Pro software  
Features of T.37 IP Option —  
with added functionality:  
• Print, scan and copy documents,  
transmit PC faxes via  
UnimessagePro document  
management software  
SMTP  
SMTP  
• Archive fax documents with no  
added hardware or software cost  
Mail  
Server  
Mail  
Server  
E-mail  
E-mail  
• Integrated OCR enables editing  
of PC files without retyping  
T.37 Fax  
T.37 Fax  
Paper  
document  
Scanned document File attached  
E-mail  
received  
Electronic file  
detached  
Document  
printed  
E-mail forwarded  
(electronic file)  
to e-mail  
Digital Document Processing Option with Network Faxing/Printing  
Extend true multifunction capabilities to the workgroup...  
Unimessage Pro LAN software  
Destination PC  
Features of DDP Option — with  
added network functionality:  
• Workgroup MFP plus PC fax  
capability via Unimessage™  
Pro LAN software  
SMTP  
SMTP  
• Manage fax services without  
installing an in-house fax server  
Mail  
Server  
Mail  
Server  
E-mail  
E-mail  
• Lower-cost fax calls/No-cost  
intra-company fax calls  
T.37 Fax  
T.37 Fax  
Paper  
document  
Scanned document File attached  
(electronic file) to e-mail  
E-mail  
received  
Electronic file  
detached  
Document  
printed  
E-mail forwarded  
T.38 Internet Fax Option  
World’s first fax application of ITU T.38 Protocol...  
Confirm the arrival of  
Local PSTN  
Dial-up  
Connection  
time-sensitive documents:  
• Send faxes over LAN/Internet  
connection to another T.38  
machine in real time with  
confirmation  
Router  
Switch  
Router  
Switch  
• No-cost faxing — alternative  
to PSTN (i.e. no phone charges);  
documents sent via the network  
T
OKIFAX T.38  
Real-Time  
OKIFAX T.38  
Real-Time  
Internet Fax  
Internet Fax  
• Can double as a traditional  
G3 analog device  
Note: Installation requirements may vary from e-mail system to e-mail system. POP3 Server must exist in all environments that use the T.37 Internet fax reception.  
The advantages of Fax to E-mail and Internet/LAN faxing.  
Enjoy the best of both worlds: the economic benefits of the Internet  
and the ease of sending a fax  
Intra-company faxes can be sent for free over existing  
corporate intranet or Internet; T.38 real-time fax supports  
hand-shaking and in-call confirmation/error reports.  
OKIFAX Fax to E-Mail:  
Allows paper documents to be sent to an e-mail address  
(via T.37 IP); harnesses standard Internet mail infra-  
structure (SMTP, POP3, MIME, etc) for store-and-forward  
fax transmission  
Corporate telecom managers can cut down on number  
of analog phone lines needed for dedicated fax  
machines (unless G3 faxing is retained as a fallback)  
Recipients can now retrieve their faxes from wherever  
they have access to e-mail rather than having to look  
for an actual fax machine  
Hooking up T.38 fax machines to a fax server to reach  
G3 machines eliminates individual phone lines; the fax  
server needs fewer phone lines  
OKIFAX Internet Fax:  
OKIFAX Network Fax:  
Enables faxes to piggyback on an existing Internet  
connection; fax documents travel over the Internet for  
the long-distance portion of their transmission  
Can be linked directly to a network via an Ethernet card  
using T.38 IP; outgoing faxes are routed to the IP  
address of the receiving fax machine  
Network administrators can leverage existing high  
Provides savings by eliminating the cost of individual  
modem and phone lines for each desktop; leverage  
more value from the network thats already in place  
bandwidth Internet access for no additional charge  
Savings accrue through the elimination of PSTN phone  
lines; charges for individual fax calls are bypassed  
LAN fax also enables users to share fax directories  
Unimessage Pro and Pro LAN software: fully scalable,  
integrated digital document processing.  
Both versions of Unimessage Pro  
Total control with total messaging  
software support inbound and  
outbound polling, so you can take  
advantage of cheaper rate periods for  
your fax calls.  
Unimessage Pro and Pro LAN  
versions are integrated MFP software  
packages that can be added to  
OKIFAX 5780/5980 Digital Document  
Processing/Network Printing and  
Faxing options. They allow you to  
use fax, Internet, data, copy, print,  
scan and e-mail functions, all from  
one system.  
Stand-alone and network options  
Unimessage Pro is for single PCs. For  
network use, Unimessage Pro LAN —  
through a host PC enables up to  
5 concurrent users to take advantage  
of the power of the software and the  
versatility of the OKIFAX machine to  
enhance group productivity.  
Choose which communication method  
is best for each recipient; theres no  
need to open a different application  
for each form. Unimessage Pro soft-  
ware allows you to receive a mixture  
of e-mails, data files and faxes into  
one universal in-box.  
Additional seats can be added to  
the 5-seat Pro LAN application via  
10- and 25-user upgrades, making it  
perfect for small departments and  
workgroups.  
You can set them to send, receive  
and automatically route your  
messages to another location while  
you work in other applications. And  
you can choose on-screen notification  
of the progress its making as you  
work.  
Greater efficiency  
Unimessage Pro software is the one  
application for all of your document  
processing needs.  
Unimessage Pro and Pro LAN help  
you to work faster and more efficiently  
by working in the background.  

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