Oki Es3640e User Manual

59367801_cvr.jpg  
Contents  
Fiery Command Workstation.............................................179  
Fiery Downloader............................................................180  
Fiery Hot Folders.............................................................181  
Fiery Mail Port ................................................................182  
Fiery Printer Delete .........................................................183  
Fiery Remote Scan..........................................................184  
ICC Profiles....................................................................185  
Index..................................................................... 186  
ES3640e MFP Utilities Guide  
Contents • 3  
Utilities  
General Information  
Below is a list of all available utilities.  
Following the list is a brief description of each utility.  
The utilities you can use vary according to your computer platform.  
There are two types of utilities:  
• Non-Fiery Utilities: available via CD1.  
• Fiery Utilities: available via CD2.  
Non-Fiery Utilities  
1. Color Swatch Utility: see page 13  
2. LPR Utility: see page 17  
3. Network Extensions: see page 19  
4. OKI Admin Manager Utility: see page 23  
5. PDF Direct Print Utility: see page 24  
8. Storage Device Manager: see page 128  
9. Web Installer: see page 176  
Fiery Utilities  
1. Fiery Color Files: see page 177  
2. Fiery ColorWise Pro Tools: see page 178  
3. Fiery Command Workstation: see page 179  
4. Fiery Downloader: see page 180  
5. Fiery Hot Folders: see page 181  
6. Fiery Mail Port: see page 182  
7. Fiery Printer Delete: see page 183  
8. Fiery Remote Scan: see page 184  
9. ICC Profiles: see page 185  
ES3640e MFP Utilities Guide  
General Information • 4  
   
Descriptions of Utilities  
Non-Fiery Utilities  
1. Color Swatch Utility  
color printer. The swatches are used with your software program  
to select and reproduce color accurately. The swatches  
represent selected samples of the your printer's color palette  
and can be used to find the desired colors for your printed  
documents.  
See “Color Swatch Utility” on page 13.  
2. LPR Utility  
The LPR Utility allows you to print directly to a printer on the  
network without a print server. It creates a Printer Port, and  
installs a pop-up status box so you can monitor printer status.  
The LPR Utility operates in Windows Me/98, Windows NT 4.0,  
Windows 2000, and Windows XP operating systems.  
See “LPR Utility” on page 17.  
3. Network Extensions  
This utility allows you to view (but not change) the status of the  
following on the Status tab:  
• paper trays installed and the media assigned to them.  
• total size and percentage used of disk/memory.  
• percentage of toner remaining.  
See “Network Extensions” on page 19.  
ES3640e MFP Utilities Guide  
Descriptions of Utilities • 5  
 
4. OKI Admin Manager Utility  
This utility provides an easy way to configure your printer on a  
network.  
See the online Configurator’s Guide for details on how to use this  
utility. The Configurator’s Guide is online and may be found on  
the CDs shipped with your printer.  
5. PDF Direct Print Utility  
printer.  
This is faster and easier than printing through Adobe Acrobat.  
PDF Direct Print also lets you set paper source, copies, 2-sided  
See “PDF Direct Print Utility” on page 24.  
6. Print Job Accounting Utility  
The Print Job Accounting software, designed specifically for Oki  
Data printers in a network environment, provides job accounting  
features that allow you to track printer usage, calculate printing  
costs, and specify access available to each client (user).  
See “Print Job Accounting Utility” on page 27.  
ES3640e MFP Utilities Guide  
Descriptions of Utilities • 6  
   
7. PrintSuperVision  
printing devices connected to a network. PrintSuperVision  
provides access to networked printer data for monitoring,  
reporting and managing networked printers. It provides a full  
other brands of printers as well.  
See “PrintSuperVision” on page 124.  
8. Storage Device Manager  
This utility allows you to manage the printer’s internal flash  
memory and hard disk drive. It also lets you download files,  
overlays, etc. to the internal memory and hard disk drive.  
See “Storage Device Manager” on page 128.  
9. Web Installer  
This utility is a web-based application. It automates tasks for a  
network administrator.  
• Discovering printers connected to a TCP/IP network  
• Displaying discovered printers on a web page  
• Sending users e-mail notification of the URL that permits  
the downloading of printer driver installation programs for  
discovered printers.  
Administrators can use this utility to manage printers and users  
organized in groups, such as departments or floors.  
See “Web Installer” on page 176.  
ES3640e MFP Utilities Guide  
Descriptions of Utilities • 7  
Fiery Utilities  
1. Fiery Color Files  
These are additional files available via CD2. You copy them from  
CD2 to your hard disk. Many of the files are PostScript files you  
can download and print using Fiery Downloader.  
Installation Guide, Chapter 1, Installing color files from the User  
Software CD (CD2).  
2. Fiery ColorWise Pro Tools  
This utility is the color management system built into the Fiery.  
It is designed to provide both casual and expert users with the  
best color output for a variety of purposes.  
Color Guide.  
3. Fiery Command Workstation  
This utility provides graphical means to monitor, preview, and  
manage jobs on one or more Fiery servers. You can hide or  
rearrange the components in the interface to create custom  
layouts that meet your job management needs.  
See “Fiery Command Workstation” on page 179 and the on-line  
4. Fiery Downloader  
This utility allows you to send PostScript (PS), Encapsulated  
PostScript (EPS), Tagged Image FIle Format (TIFF), and  
Portable Document Format (PDF) files directly to the Fiery  
without using the application in which they were created. It also  
allows you to manage printer fonts on the Fiery.  
Guide, Chapter 4.  
5. Fiery Hot Folders  
This utility allows you to store and reuse frequently used print  
options when printing PostScript and PDF files on the Fiery.  
This utility is only available for GA models. It is not compatible  
with standard models.  
See “Fiery Hot Folders” on page 181 and the online EFI Printing  
Guide, Chapter 6.  
ES3640e MFP Utilities Guide  
Descriptions of Utilities • 8  
6. Fiery Mail Port  
This utility provides a method to print and control the MFP  
attachments.  
See “Fiery Mail Port” on page 182 and the online EFI Software  
Installation Guide, Chapter 1, Installing the EFI Fiery Mail Port  
section.  
7. Fiery Printer Delete  
This utility allows you to delete drivers.  
See “Fiery Printer Delete” on page 183.  
8. Fiery Remote Scan  
The Fiery Remote Scan Utility allows you to manage files  
scanned at the MFP. You use the client software installed on  
your computer.  
See “Fiery Remote Scan” on page 184.  
9. ICC Profiles  
The ICC Profiles provided with your printer allow you to match  
what you see on screen to what you see on your printed output.  
The profiles are customized for your Oki Data printer. You may  
use the profiles when you use the ColorWise Pro Tools. You may  
also use the profiles with applications that support ICC  
standards.  
See “ICC Profiles” on page 185, the on-line EFI Software  
Installation Guide, Chapter 1, Installing the ICC profiles . . .  
sections, and the online EFI Color Guide, Chapter 1.  
ES3640e MFP Utilities Guide  
Descriptions of Utilities • 9  
Installing the Utilities  
Non-Fiery  
Windows  
Load the utilities from the Menu Installer located on CD1.  
Mac OS 9.x  
Important!  
These Utilities are unavailable for Mac OS 10.x.  
1. Insert CD1 (supplied with your printer) into the CD-ROM drive.  
2. Double-click the CD icon that appears on the desktop.  
3. Open the MAC folder.  
4. Click PSDRV English, then double click the Mac Installer  
icon.  
MacInstallerIcon.jpg  
5. Click Continue and accept the Software License Agreement.  
ES3640e MFP Utilities Guide  
Installing the Utilities • 10  
 
6. Select Custom Install to access the Utility Installation.  
InstallSelect_oem.jpg  
7. Click the boxes beside the Utilities you wish to install, then click  
Install.  
The Utilities install into the folder you specify during the  
installation process.  
Mac OS 10.1 & 10.2  
With the exception of Print Job Accounting, the utilities on CD1 are  
unavailable for Mac OS X and will only run on Mac 9.x or Classic OS.  
Once the Print Job Accounting utility has been set up by your  
Network Administrator, it is transparent to the operation of the  
printer driver on your OS X system. See “Print Job Accounting  
Utility” on page 27.  
Mac OS 10.3  
With the exception of Print Job Accounting, the utilities on CD1 are  
unavailable for Mac OS 10.3 and will only run on Mac 9.x or Classic  
OS.  
Once the Print Job Accounting utility has been set up by your  
Network Administrator, it is transparent to the operation of the  
printer driver on your OS 10.3 system. See “Print Job Accounting  
Utility” on page 27.  
ES3640e MFP Utilities Guide  
Installing the Utilities • 11  
Installing the Utilities  
Fiery  
Windows  
Macintosh  
The Fiery Utilities are installed from CD2.  
For more information, refer to the online EFI Software Installation  
Guide.  
ES3640e MFP Utilities Guide  
Installing the Utilities • 12  
Color Swatch Utility  
General Information  
The Color Swatch Utility allows you to  
print color samples (swatches) on your color printer.  
create custom color swatches  
The swatches are used with your software program to select and  
reproduce color accurately.  
The swatches represent selected samples of the printer's color  
palette. Use the swatches to find the desired colors for your printed  
documents.  
NOTE  
• The Swatch Utility does not guarantee that the  
printer prints the same color as displayed on your  
monitor. Consider the displayed color as a  
reference.  
• The printer may not be able to print the exact color  
that you desire.  
• Your software may not be able to match colors  
using the swatch information. You may need to use  
other matching methods.  
• The color swatch samples do not show all the  
colors your printer can print.  
• Other factors influence how you see color: the  
color and finish of the paper, ambient light, even  
the color surrounding the one you are looking at.  
ES3640e MFP Utilities Guide  
Color Swatch Utility • 13  
               
How to Install  
Load this program from the Menu Installer located on CD1.  
Additional Information  
For additional information, see the Swatch Utility Read-me file  
located in the Windows Programs list.  
Printing Color Swatches  
NOTE  
• The color swatch samples do not show all the  
colors your printer can print.  
• The Swatch Utility does not guarantee that the  
printer prints the same color as displayed on your  
monitor. Consider the displayed color as a  
reference.  
• The printer may not be able to print the exact color  
that you desire.  
1. Install the utility from CD1 using the Menu Installer (Windows).  
2. Click Start Programs Color Swatch Color Swatch  
Utility.  
3. A swatch page displays, showing commonly used colors.  
ES3640e MFP Utilities Guide  
Color Swatch Utility • 14  
   
4. Select print to print sample pages.  
color_swatch_samples.jpg  
5. Use the color blocks to pick the specific colors that you want to  
appear in your printed document.  
Each color block, or sample, is identified with information your  
software package needs to reproduce that color accurately.  
The numbers under each block specify the amounts of the  
primary colors—red (R), green (G), and blue (B)—that mix to  
form each particular shade.  
The amounts are given as a numerical value between 0 and 255.  
Creating Custom Swatch Colors  
NOTE  
The Swatch Utility does not guarantee that the printer  
prints the same color as displayed on your monitor.  
Consider the displayed color as a reference.  
The printer may not be able to print the exact color that  
you desire.  
If you don't find your desired color, you can create or customize  
colors:  
1. Select Custom Swatch from the File menu.  
ES3640e MFP Utilities Guide  
Color Swatch Utility • 15  
   
2. On the pop-up window, there are 3 slide bars that allow you to  
customize swatches:  
Hue bar changes the hue of the swatches, for example, red  
to green or blue to yellow.  
Saturation bar changes vividness.  
Lightness bar changes darkness.  
3. Adjust the bars until you see the desired color.  
Color variations are created to help you find the best match.  
4. Click OK.  
5. Print the custom swatch page.  
6. Repeat these steps until you find the desired printed color.  
7. For additional information, see the Swatch Utility Read-me file  
located in the Windows Programs list.  
The file includes:  
Applying Color Value in your Application  
Setting Monitor Color  
ES3640e MFP Utilities Guide  
Color Swatch Utility • 16  
                                     
LPR Utility  
General Information  
The LPR Utility allows you to print directly to a printer on the  
network without a print server. It creates a Printer Port, and installs  
a pop-up status box so you can monitor printer status.  
The LPR Utility operates in Windows Me/98, Windows NT 4.0,  
Windows 2000, and Windows XP operating systems.  
Load this program from the Menu Installer located on CD1.  
How to Install  
The LPR Utility supports TCP/IP. Your network administrator must  
set up an IP address and TCP/IP properties for your printer.  
1. To install the utility, insert CD1 into the CD-ROM drive.  
If CD does not AutoPlay, click Start Run Browse.  
Browse to your CD-ROM driver. Double-click Install.exe. Click  
OK.  
2. Click Network Software Installation/Config LPR  
Utility. Follow the on-screen instructions.  
LPR Status Box  
lpr_status.jpg  
The LPR Utility Status Box displays the following information:  
Printers: Names of added printers (You can add up to 30  
printers)  
Status: LPR Utility status (empty, connecting, sending,  
paused, checking status, not connected)  
Finish: Number of completed jobs.  
Queue: Number of jobs waiting to be printed.  
ES3640e MFP Utilities Guide  
LPR Utility • 17  
     
Additional Information  
For help using the LPR Utility, click on HELP in the program.  
ES3640e MFP Utilities Guide  
LPR Utility • 18  
Network Extensions  
Windows  
Available on TCP/IP network connection only.  
The Network Printer Status utility is available if your administrator  
has installed it.  
If the utility is installed, the printer driver Properties dialog box  
changes.  
a new Status tab is added.  
an Option button is added to the Device Option tab.  
This utility allows you to view (but not change) the status of the  
following on the Status tab:  
paper trays installed and the media assigned to them.  
total size and percentage used of disk/memory.  
percentage of toner remaining.  
Important!  
If you select Automatic Status Update in the Status tab, the  
driver automatically pings the printer for the latest status  
information every time you open the Properties dialog box.  
This causes a significant delay until the Properties dialog box  
opens.  
To avoid this, use the Update Status button in the Status tab  
to manually update the information on demand.  
General Information  
This utility creates an additional tab (STATUS) in the driver that  
allows the client to monitor the selected printer’s status.  
Load this program from the Menu Installer located on CD1.  
ES3640e MFP Utilities Guide  
Network Extensions • 19  
       
Installation  
1. Insert the Drivers, Color, and Network Utilities disk into the  
CD-ROM drive.  
If CD does not AutoPlay, click Start Run Browse.  
Browse to your CD-ROM. Double-click Install.exe. Click OK.  
2. Click Network Software Administration  
Tools Network Printer Status. Follow the on-screen  
instructions.  
Using  
1. Click Start Settings Printers. Right-click the Oki Data  
Printer icon. Click Properties.  
2. Click on the STATUS tab.  
3. Click the UPDATE button to see device settings.  
The following screen displays:  
NetStatus2K.tif  
ES3640e MFP Utilities Guide  
Network Extensions • 20  
Click on an item to see this information:  
Trays:  
Paper Type, weight  
Duplex:  
Installed/not installed  
Disk/Memory:  
RAM size and % used;  
Flash Memory size and % used  
Toner Remaining:  
% toner remaining in all cartridges  
Important!  
If you select Automatic Status Update in the Status tab, the  
driver automatically pings the printer for the latest status  
information every time you open the Properties dialog box.  
This causes a significant delay until the Properties dialog box  
opens.  
To avoid this, use the Update Status button in the Status tab  
to manually update the information on demand.  
ES3640e MFP Utilities Guide  
Network Extensions • 21  
 
Checking the Printer Status  
Click the WEB SETTING button. The following screen displays:  
NetStatusK.tif  
Click on the items listed on the left to see:  
Network Summary  
Login for Administrators  
Job Login  
Printer Menu  
To see real-time printer status, click the UPDATE STATUS button.  
ES3640e MFP Utilities Guide  
Network Extensions • 22  
OKI Admin Manager Utility  
General Information  
This utility provides an easy way to configure your printer on a  
network.  
How to Install  
Load this program from the Menu Installer located on CD1.  
Additional Information  
See the online Configurator’s Guide for details on how to use this  
utility. The Configurator’s Guide is online and may be found on the  
CDs shipped with your printer.  
ES3640e MFP Utilities Guide  
OKI Admin Manager Utility • 23  
     
PDF Direct Print Utility  
General Information  
PDF Direct Print allows you to send a selected PDF file directly to  
the printer.  
This is faster and easier than using Adobe Acrobat separately  
before printing.  
PDF Direct Print also lets you set paper source, copies, 2-sided  
printing, print page range and other settings.  
How to Install  
Load this program from the Menu Installer located on CD1.  
Additional Information  
For additional information, see the PDF Print Direct Help file in the  
PDF Direct Print Utility.  
Requirements for Use  
Supports version PDF 1.3 (Acrobat 4.0) or below.  
A font environment on your system.  
NOTE  
Some PDF files may not be able to print correctly.  
Using  
NOTE  
The PDF Direct Print Utility works with version 1.3  
(Acrobat 4.0) or below PDF files.  
1. Right-click on  
the file you want to print in Windows Explorer  
ES3640e MFP Utilities Guide  
PDF Direct Print Utility • 24  
     
or  
the file icon on the Desktop.  
2. Click PDF Direct Print  
3. Click Print.  
PDFd_p1.jpg  
4. The Start screen appears.  
It allows you to change the settings of the following features:  
Select Print  
Paper Source  
Copies  
2-sided printing  
Binding  
Collate  
Fit to page  
Print page range  
Restore Default  
Save Settings  
Print  
ES3640e MFP Utilities Guide  
PDF Direct Print Utility • 25  
Cancel  
Help  
About  
5. If “ERROR:PDF to PS conversion failed” displays, the file  
contains an embedded font not installed on the system.  
Using Acrobat, delete the text that is embedded, or unembed  
the embedded font.  
In Acrobat, select Tool Touchup Text attribute.  
Remove the checkmark in the Embed box.  
ES3640e MFP Utilities Guide  
PDF Direct Print Utility • 26  
 
Print Job Accounting Utility  
General Information  
The Print Job Accounting software, designed specifically for printers  
in a network environment, provides job accounting features that  
allow you to track printer usage, calculate printing costs, and  
specify access available to each client (user).  
Fig01_240p_v11.tif  
NOTE  
The screen shots in this User's Guide are generic. When  
you see XXX1, XXX2, etc., in a screen, they represent a  
specific model number which will vary depending on  
which models are being used in your system.  
With Print Job Accounting, you can  
Control costs by limiting access to color printing for specific  
clients.  
Plan equipment allocation by monitoring exactly how much  
each client prints.  
ES3640e MFP Utilities Guide  
Print Job Accounting Utility • 27  
       
Set up billing for individual clients based on their recorded  
usage.  
NOTE  
This software saves acquired log data on the printer’s  
Hard Disk Drive.  
The Flash memory is relatively limited as to how much  
information can be stored on it.  
The Hard Disk Drive has much greater memory capacity.  
Additional Information  
For more information, see the on-line help in the utility.  
ES3640e MFP Utilities Guide  
Print Job Accounting Utility • 28  
Sample Network Diagram  
JA_Overview.jpg  
Server:  
Windows  
XP, 2000, or  
NT 4.0 (SP6  
Printer(s)  
Client Macs:  
Macintosh  
OS 8.x or  
Client PCs:  
Windows  
XP, 2000,  
Me, 98, 95,  
NT 4.0 (SP6  
ES3640e MFP Utilities Guide  
Print Job Accounting Utility • 29  
 
Requirements  
General Information  
The Print Job Accounting utility requires  
1. Server computer  
Using an appropriate Windows operating system.  
2. Client computers  
Using Windows and/or Macintosh operating systems.  
3. Connection to the printer(s)  
to be managed; either a direct connection (USB or Parallel) to  
the server, or a network TCP/IP connection.  
NOTE  
Print Job Accounting does not operate in NetBEUI or  
NetWare environments.  
Operating System  
Server (Windows Only)  
The Print Job Accounting server software can be run under any of  
the following Windows operating systems, with the latest Service  
Pack installed.  
Windows XP  
Windows 2000  
Windows NT 4.0 (Service Pack 6 or later)  
Client Computers (Windows or Macintosh)  
The Print Job Accounting Client software can run under any of the  
following operating systems:  
Windows  
XP  
2000  
Me  
98  
ES3640e MFP Utilities Guide  
Print Job Accounting Utility • 30  
 
95  
NT4.0 (Service Pack 6 or later)  
Macintosh  
OS 8.1, 8.5.x, 8.6.x (Adobe PS 8.6 or greater required)  
OS 9.0, 9.0.4, 9.1.x, 9.2.x (LaserWriter 8.7 required)  
ES3640e MFP Utilities Guide  
Print Job Accounting Utility • 31  
Installation  
Cdhand.jpg  
Server Software  
1. Place the driver CD supplied with your printer in the CD-ROM  
drive on the Server computer. Wait for the Menu Installer to  
open.  
If the CD does not AutoPlay, click Start Run Browse.  
Browse to your CD-ROM drive. Double-click Install.exe.  
Click OK.  
2. Click Next to accept the terms in the license agreement.  
3. Select the language.  
4. Click Network Software Administration Tools Job  
Accounting Server and follow the on-screen instructions.  
5. If you want to create log reports using Excel, install the report  
tools. Click Report Tools. Follow the on-screen instructions.  
Client Software  
NOTE  
The printer driver(s) must also be installed on the  
Client computers.  
Windows Client Computers  
1. Place the driver CD supplied with your printer in the CD-ROM  
drive and wait for the Menu Installer to open.  
If the CD does not AutoPlay, click Start Run Browse.  
Browse to your CD-ROM drive. Double-click Install.exe.  
Click OK.  
2. Click Next to accept the terms in the license agreement.  
3. Select the language.  
4. Click Network Software Administration Tools Job  
Accounting Client. Follow the on-screen instructions.  
ES3640e MFP Utilities Guide  
Print Job Accounting Utility • 32  
5. When the installation finishes, the following window appears.  
See “Client Software” on page 106 for more information.  
JA_PrintJobAccountingClient.bmp  
Macintosh Client Computers  
Normally, the Job Accounting software is automatically installed  
when you install the printer driver.  
To activate the Job Accounting Client software:  
1. Select Print Desktop... on the File menu.  
2. Make sure that your printer model is selected. Click General.  
Select Plug-in Preferences.  
3. Open the Print Time Filters menu.  
Check Print Time Filters, JobType and JobAccounting.  
4. Click Save Settings. Click OK.  
5. Click Cancel.  
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Print Job Accounting Utility • 33  
User Name Versus Account ID  
User Name  
The User Name is displayed whenever print logs are displayed.  
The User Name’s sole purpose is to make it easy to see who has  
been printing.  
The User Name is assigned when creating an Account ID. See  
page 73. It may be set up to represent an individual client or a  
group of clients. The User Name is associated with the Account  
ID number.  
The User Name does have to be the same as the Windows Login  
User Name.  
Account ID  
The Account ID is the number Print Job Accounting actually uses  
to identify clients.  
Account ID values of 1 through 1879048191 can be assigned.  
Clients who do not have their own Account ID will be recognized  
as Unregistered ID(0).  
Normally, one Account ID is assigned to each individual client.  
One Account ID can be assigned to multiple clients. All of the  
print jobs will be combined as the same client when the System  
totals up.  
Account IDs must be set for each individual registered printer  
connected to the Server.  
The same Account ID can be used for more than one printer.  
Different limits can be set for each printer.  
You can use Account ID to limit clients’ access to printers.  
Permit Only Some Clients to Print  
Do not assign Account ID(s) to each and every client.  
Assign Account ID(s) only to those clients who are permitted to  
print.  
All other clients will be recognized as Unregistered ID(0).  
Change the settings (limits) so Unregistered ID clients are not  
allowed to print.  
ES3640e MFP Utilities Guide  
Print Job Accounting Utility • 34  
Permit Only Some Clients to Print in Color  
Do not assign Account ID(s) to each and every client.  
Assign Account ID(s) only to those clients who are permitted to  
print in color  
All other clients will be recognized as Unregistered ID(0).  
Change the settings (limits) so Unregistered ID clients are not  
allowed to print in color, but are allowed to print in black.  
Set the Print Limits and Collect Print Logs by  
Department  
Do not assign Account ID(s) to each and every client.  
Assign an Account ID to each department. Specify the Group  
Name in place of User Name.  
Set Print Limits and Collect Print Logs for Each  
Client  
Assign an Account ID to each individual client.  
Do not assign the same Account ID to more than one client!  
NOTE  
All Account IDs must be set in the Server computer for  
each Client computer allowed to print to a specific  
printer.  
ES3640e MFP Utilities Guide  
Print Job Accounting Utility • 35  
Server Software  
Capabilities  
Use the Print Job Accounting server software  
to register printers and clients  
to set print limits  
to set up automatic generation of print logs.  
to set up automatic email of log reports to the Administrator  
Client Settings  
Enable/disable print or color print.  
Set upper limits for items such as printed pages.  
Set up an account, allowing printing only within the limits  
set.  
Log selected items, including:  
– Date  
– User Name  
– Printer Name  
– Number of Printed Pages broken down by color versus  
monochrome  
– Paper Size  
– Simplex or Duplex Printing  
– Document Name  
NOTE  
The information on document names cannot be  
acquired while printing from some Windows  
applications or from a Macintosh.  
ES3640e MFP Utilities Guide  
Print Job Accounting Utility • 36  
             
Server Software  
Printer Settings  
Set fees by sheets, paper sizes, and so forth.  
Set (all) print enabled/disabled or color print enabled/  
disabled.  
Set upper limits for items such as printed pages.  
Set up an account, allowing printing only within the limits  
set.  
Set up Group(s) in which to include the printer  
Reports (Print Logs) Settings  
Export print logs as comma-separated value (.csv) files,  
which can be imported into many commercially available  
spreadsheet programs.  
Automatically email print logs to the Administrator monthly  
on a selected day.  
Customize items to be included in the log, setting them  
either manually (see page 92) or using one of the multiple  
Microsoft® Excel spreadsheet macros provided (see  
page 97).  
Acquire a print log for print jobs sent from a client directly to  
a printer, bypassing the print server.  
Accurately record printed pages through print logs even  
when a client has cancelled his/her print jobs or paper jams  
have occurred.  
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Print Job Accounting Utility • 37  
 
IP Address  
Important!  
The first time you open the Server software, the following  
window appears.  
Note the Server ID for future use.  
You can also find it by clicking Help Server ID … from the  
main Job Accounting Window.  
JA_ServerID.bmp  
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Print Job Accounting Utility • 38  
   
Server Software  
Starting the Server Software  
Click Start Programs Oki Data Print Job  
Accounting Print Job Accounting.  
The following window appears:  
JA_OpeningScreen.bmp  
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Print Job Accounting Utility • 39  
Server Software  
Pull-Down Menus  
There are five Server Software Pull-Down Menus  
File Menu  
Printer Menu  
Log Menu  
Option Menu  
Help Menu  
JA_ServerMenus.bmp  
File Menu  
Exit  
Close the application.  
Printer Menu  
Add a Printer  
Register a new printer.  
Manages multiple  
Set up multiple registered printers as a group.  
printers as a group …  
Delete a Printer/Printer Delete a registered printer or group of printers.  
Groupa  
Change a Printer Group Add or delete registered printers from a group.  
Start/End Loga  
Start/end the process of acquiring information for  
logs from the printer at the set interval time.  
Acquire a Loga  
Acquire a print log saved in the printer.b  
Setting the Timea  
Define Fees …  
Properties …  
Set the present time in the printer.c  
Set up and select fees.  
Set the printer properties.  
a. Before running, select the subject printer from the “Printer Tree” on  
the left side of the window.  
b. Select Log Menu Refresh Display to update the in-  
formation on the log pane after having run this menu.  
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Print Job Accounting Utility • 40  
c. Only do this if the printer has been turned on and off between the  
acquisition of logs. If the printer has been turned on and off, the  
correct time will not set in the printer until the next time printer logs  
are acquired.  
Log Menu  
Display Logsa  
Display Totala  
Change the display from Total to Logs.  
Change the display to  
Total per Printer  
• Account ID or  
• Month  
Export Report Logsa  
Export the required fields for the report macro in a  
.csv file.  
Export Logsa  
Export Totala  
Export the log as a .csv file.  
Export totals as a .csv file, by  
• Printer  
• Account ID, or  
• Month  
Delete the loga  
Display Details  
Delete the selected log  
Switches back and forth between displaying only the  
default items in the log and displaying the entire  
detailed list of items in the log.b  
Display/Export Item  
Settings  
Select the items to be shown or exported as part of  
Log or Total display. See page 92 for more  
information.b  
Refresh Display  
Refresh the display.  
a. Before running, select the subject item from the “Log Tree” on the  
left side of the window. If you select “Log,” all items will be subject  
to displaying/exporting. If you select one printer, only that printer  
will be subject to displaying.  
b. Select Log Menu Refresh Display to update the infor-  
mation on the log pane after having run this menu.  
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Print Job Accounting Utility • 41  
   
Option Menu  
Setup …  
Set up:  
• mail server  
• email address for Sender  
• email address for Administrator  
• where you wish to store logs  
• closing date for logs (select the day of the  
month which determines when logs are  
considered previous month logs as opposed to  
current month logs).  
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Print Job Accounting Utility • 42  
Help Menu  
Server ID …  
Display Server ID.  
Help …  
Display the Help Topics window with tabs  
• Contents  
• Index  
• Find  
Version Info …  
Display version information.  
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Print Job Accounting Utility • 43  
Email Notifications  
Setting Up  
To set up monthly automatic email of selected print log data to the  
administrator, open the Job Accounting software, then:  
1. Click Option Setup.  
The following window appears:  
JA_Email_Setup.bmp  
2. Set up the general information on the Mail Setup tab,.  
This information includes  
the mail server  
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Print Job Accounting Utility • 44  
 
when an email is to be sent  
the header and footer text to be included with the email.  
3. On the Mail Address tab, enter the name and email address for  
the sender  
and  
the administrator (receives the emails).  
4. On the Log Storing Folder tab, enter the path where the  
automatically exported logs are stored.  
5. On the Change the closing date tab, enter the day of the  
month on which logs are to be closed.  
Log reports are automatically emailed to the administrator on  
the following day.  
6. Click OK.  
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Print Job Accounting Utility • 45  
Printer Groups  
Defining  
If you wish to create groups of printers:  
1. From the main Job Accounting window, click  
Printer Manages multiple printers as a group …  
The following window appears:  
JA_AddGroup1.bmp  
2. Enter the Group Name of your choice. Click Next.  
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Print Job Accounting Utility • 46  
 
The following window appears:  
JA_AddGroup2.bmp  
NOTE  
At this point, no printers have been registered, so  
none appear in the box. Printers can be added to  
established Groups as they are being registered.  
If you create a new group after registering printers,  
a list of the registered printers will appear in the  
box and can be highlighted for inclusion in the  
group.  
3. Click Finish.  
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Print Job Accounting Utility • 47  
Printers  
Registering  
To use Print Job Accounting, you need to register printers to be  
managed in the Server Software.  
Before starting, check that the printers are turned on and properly  
connected.  
1. From the main Print Job Accounting window, click  
Printer Add a printer.  
The following window appears:  
JA_AddPrinter1.bmp  
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Print Job Accounting Utility • 48  
   
2. Select the appropriate box(es).  
NOTE  
Only printers supported by this System are found.  
If the search is unsuccessful, verify that the  
printers are turned on, online, and properly  
connected.  
To have the software search out local and/or network  
printers, select Search printers and select Local Port and/or  
TCP/IP Network.  
To specify the printer address (local or network) manually,  
select Specify the printer by address and fill in the  
appropriate information.  
3. Click Next. Wait while the software searches for printers.  
A window appears, showing a listing of all the printers found.  
For example:  
JA_AddPrinter2.bmp  
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Print Job Accounting Utility • 49  
4. From the list of printers searched, select the printer you want  
to register. Click Next.  
The following window appears:  
JA_AddPrinter3.bmp  
5. Set up the printer:  
See “Setting Up” on page 52.  
6. Click Finish.  
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Print Job Accounting Utility • 50  
The following window appears:  
JA_ID_Registration.bmp  
7. Use this window to add User Account IDs for the printer.  
For more information, see step 3, ff., under “Account IDs” on  
page 73.  
8. When done, click End. Click OK.  
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Print Job Accounting Utility • 51  
Printers  
Setting Up  
General Information  
When you are setting up the printer, you determine the:  
Printer Name: see page 52  
Printer Group: see page 52  
Acquire Logs: see page 53  
Fees: see page 59  
Operation at Log Full: see page 53  
Inhibit the Initialization of HDD: see page 54  
Auto Export Logs: see page 55  
Use Restrictions: see page 56  
Printer Name  
Type in a printer name containing up to 32 characters.  
Printer Group  
If the printer is to be included in a group, select the group here.  
NOTE  
Groups must first be defined using Printer →  
Manages multiple printers as a group … in the main  
Job Accounting window. See page 46.  
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Print Job Accounting Utility • 52  
     
Printers  
Setting Up  
Acquire Logs  
You have two choices for when the logs are acquired.  
by an interval of up to 24 hours (once a day)  
or  
by up to five preset times per day  
Select Interval. Click Change Time … to set times.  
Fees  
See “Fees” on page 59.  
Operation at Log Full  
Here you can set what the printer does when the buffer for log  
storing becomes full and cannot store any more logs:  
JA_AddPrinter_LogFull.bmp  
Cancel the job  
Cancels the jobs once the buffer is full.  
Do not acquire the  
log  
Prints without acquiring logs once the buffer is  
full.  
Delete old logsa  
Deletes old logs and stores new logs.  
a. The default setting.  
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Print Job Accounting Utility • 53  
   
Printers  
Setting Up  
Inhibit the Initialization of HDD  
JA_AddPrinter_Inhibit.bmp  
This controls whether or not the Hard Disk Drive and the Printer  
Flash Memory (if installed) can be initialized. If initialization is  
inhibited, a client cannot delete the log using the printer's front  
panel. Use this in order to prevent the logs stored in the printer  
from being deleted.  
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Print Job Accounting Utility • 54  
 
Printers  
Setting Up  
Auto Export Logs  
Sets whether or not, and how, log data will automatically be  
exported when it is acquired.  
JA_AddPrinter_AutoExport.bmp  
Do not automatically  
exporta  
Logs are not automatically exported.  
Automaticallyexport  
logs  
Automatically exports logs in the format you  
select. See page 92.  
Automaticallyexport  
logs for report.  
Automatically exports logs in a format which  
works with the Microsoft Excel macro reports.  
See page 97.  
Mail logs to  
administratorb  
Automatically exports logs in the format you  
select. See page 92.  
Sends an email to the Administrator with a copy  
of the log data attached.  
Logs are sent at the end of the day following the  
Closing date you specify.  
Mail logs for report  
to administratorb  
Automatically exports logs in a format which  
works with the Microsoft Excel macro reports.  
See page 97.  
Sends an email to the Administrator with a copy  
of the report attached.  
Logs are sent at the end of the day following the  
Closing date you specify.  
a. The default setting.  
b. To use this, you must first set up the email and closing date infor-  
mation. See page 44.  
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Print Job Accounting Utility • 55  
 
Printers  
Setting Up  
Use Restrictions  
JA_AddPrinter_Restrict.bmp  
You can set usage limits for unregistered clients (data sent  
without ID) and for local print (print from operator panel such as  
menu map or file list). When "Disable Printing" is set, clients  
cannot change other settings.  
Disable Printing: All printing is cancelled.  
Disable Color Printing: Color data printing is cancelled.  
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Printers  
Changing Settings  
1. From the main Print Job Accounting window, highlight the  
printer you wish to change.  
2. Click Printer Properties.  
The following window appears:  
JA_PrinterProperties.bmp  
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Print Job Accounting Utility • 57  
3. Make any desired changes in settings, on the various tabs:  
Printer tab: change printer name, address, group  
User tab: add new User IDs or change information for  
existing User IDs.  
Option tab: modify log acquisition intervals/times, fees,  
Operation at Log Full, Inhibit initialization, Auto Export  
Logs, and Use Restrictions.  
4. Click OK.  
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Print Job Accounting Utility • 58  
Fees  
General Information  
Fees are set up when you set up the printers. See “Printers” on  
page 48.  
In the drop-down box, select a fee definition to be used.  
Some fee settings are available with defaults.  
To custom define settings for the printer, click Define fees …  
Click Add in the Defined Fees window.  
Define Fees window  
JA_DefineFees.bmp  
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Fees  
Types of Fees  
Cost per Page  
Mono  
“Pages tab” see page 61  
“Drum Use Amount tab” see page 64  
Color  
“Pages tab” see page 61  
“Drum Use Amount tab” see page 64  
“Belt, Fuser Use Amount tab” see page 70  
Cost per Sheet  
“Pages tab” see page 61  
“Size tab” see page 67  
“Tray tab” see page 68  
“Media Type tab” see page 69  
Automatic Calculation  
“Drum Use Amount tab” see page 64  
Cost per Minute  
“Printer Use Time tab” see page 66  
Stapler Use  
“Finisher tab” see page 72  
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Print Job Accounting Utility • 60  
Fees  
Pages tab  
This is a tab in the Define Fees Window.  
Page  
Select to set a fee to be charged for each page printed in color  
and for each page printed in mono.  
Sheet  
Select to set a fee to be charged for each printed sheet. In  
this case, the same fee will be charged for two-sided printing  
as for one-sided printing.  
JA_FeesPages.bmp  
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Fees  
Toner Use Amount tab  
This is a tab in the Define Fees Window.  
Toner use amount  
Select to set a standard fee per page for color and for mono  
printing.  
Automatic calculation  
Use this to set up automatic calculation of fees for toner use  
and save it under the name you enter.  
Once the settings are saved, they can be used for other  
printers.  
To do so, selecting the saved settings name in the Fees  
drop-down box in either the  
“Add a printer for which logs will be acquired” window  
(Printer Add a Printer [click a  
printer] Next)  
or  
the Option tab of the “Properties of printer from which  
logs are acquired” window ([click a printer in the Printer  
Tree] Printer Properties Option).  
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Fees  
Toner Use Amount tab  
This is a tab in the Define Fees Window.  
JA_FeesTonerUse.bmp  
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Print Job Accounting Utility • 63  
Fees  
Drum Use Amount tab  
This is a tab in the Define Fees Window.  
Drum use amount  
Select to set a standard fee per page for color and for mono  
printing.  
Automatic calculation  
Use this to set up automatic calculation of fees for drum use  
and save it under the name you enter.  
Once the settings are saved, they can be used for other  
printers.  
To do so, select the saved settings name in the Fees  
drop-down box in either the  
“Add a printer for which logs will be acquired” window  
(Printer Add a Printer [click a  
printer] Next)  
or  
the Option tab of the “Properties of printer from which  
logs are acquired” window ([click a printer in the Printer  
Tree] Printer Properties Option).  
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Fees  
Drum Use Amount tab  
This is a tab in the Define Fees Window.  
JA_FeesDrumUse.bmp  
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Print Job Accounting Utility • 65  
Fees  
Printer Use Time tab  
This is a tab in the Define Fees Window.  
Printer Use Time  
Select to set a fee for each minute of print time used.  
JA_FeesPrinterUse.bmp  
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Fees  
Size tab  
This is a tab in the Define Fees Window.  
Size  
Select to set a fee per sheet printed which varies depending  
on the size of media used. Click Change to set fees for  
individual media sizes.  
JA_FeesSize.bmp  
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Fees  
Tray tab  
This is a tab in the Define Fees Window.  
Tray  
Select to set a fee per sheet printed, which varies depending  
on the tray used. Click Change to set fees for individual  
trays.  
JA_FeesTray.bmp  
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Fees  
Media Type tab  
This is a tab in the Define Fees Window.  
Media  
Select to set a fee per sheet printed, which varies depending  
on the media used. Click Change to set fees for the different  
media, including transparencies, labels, letterhead, card  
stock, etc.  
JA_FeesMedia.bmp  
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Fees  
Belt, Fuser Use Amount tab  
This is a tab in the Define Fees Window.  
Belt, fuser use amount  
Select to set a fee per page for belt and/or fuser usage.  
Automatic calculation  
Use this to set up automatic calculation of fees for belt and  
fuser use and save it under the name you enter.  
Once the settings are saved, they can be used for other  
printers.  
To do so, select the saved settings name in the Fees  
drop-down box in either the  
“Add a printer for which logs will be acquired” window  
(Printer Add a Printer [click a  
printer] Next)  
or  
the Option tab of the “Properties of printer from which  
logs are acquired” window ([click a printer in the Printer  
Tree] Printer Properties Option).  
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Fees  
Belt, Fuser Use Amount tab  
JA_FeesBeltFuser.bmp  
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Fees  
Finisher tab  
This is a tab in the Define Fees Window.  
Staple  
Select to set a fee for each use of the stapler. Applies only  
when the optional finisher is installed on applicable models.  
JA_Fees  
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Account IDs  
Adding  
To add Account IDs for a Registered Printer:  
From the main Print Job Accounting window:  
1. Double click the printer for which you wish to set up Account  
IDs.  
The following window appears:  
JA_PrinterProperties.bmp  
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Print Job Accounting Utility • 73  
   
2. On the User tab, click Register.  
The following window appears:  
JA_ID_Registration.bmp  
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3. Click Add.  
The following window appears:  
JA_AddID1.bmp  
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Print Job Accounting Utility • 75  
4. Enter the appropriate selections. Click Next.  
The following window appears:  
JA_AddID2.bmp  
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5. Establish the new Account ID:  
a. Enter the following information for the new Account ID:  
Account ID number  
Name.  
Email address  
If the user has limits set on their printing, enter their  
email address.  
An email is automatically sent when the user exceeds the  
preset limit.  
Another email is sent when the user can print again.  
b. Click Add.  
The new Name/ID appears in the box.  
c. Click Next.  
The following window appears:  
JA_AddID3.bmp  
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Choices are:  
Notifies total result by e-mail  
Select to send this User an email summarizing their  
monthly usage of the printer.  
Notifies by e-mail when Limit Value is exceeded  
Select to alert this User by email when their set Limit  
Values have been exceeded, as well as when the limits  
have been reset and printing can be resumed.  
Do not process Limit Value as a group  
Restricts the set Limit Values to the particular user.  
Applies only when the printer/user belongs to a group.  
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d. Make your selections.  
e. Click Next.  
The following window appears:  
JA_AddID4.bmp  
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Choices are:  
Disable Printing  
All printing is cancelled. When this is selected, other  
settings cannot be changed.  
Disable Color Printing  
This Account ID cannot print color data. If they submit a  
color print job, it is automatically cancelled.  
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Print Job Accounting Utility • 80  
f. Select any print restrictions for the Account ID.  
g. Click Next.  
The following window appears:  
JA_AddID5.bmp  
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Print Job Accounting Utility • 81  
h. Set limits per 24-hour period for the Account ID by any or all  
of the following:  
Total pages  
Total dollars  
Total minutes  
Total staples used  
These limits are checked either at the selected interval or at  
the time setting for the log.  
NOTE  
Usage is checked only at the set interval time.  
If the limits are exceeded between checks, printing  
continues even though the limit has been exceeded.  
At the next interval check, the User is blocked from  
any further printing until the next 24-hour period  
starts.  
If you have so designated (see above), the User is  
informed by email that they have exceeded their  
limits for that 24-hour period.  
i. Click Finish.  
6. Repeat the previous step for each Account ID to be added.  
7. Click End. Click OK.  
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Print Job Accounting Utility • 82  
Account IDs  
email Notifications  
Notifies total result by e-mail  
Select to send this User an email summarizing their monthly  
usage of the printer.  
Notifies by e-mail when Limit Value is exceeded  
Select to alert this User by email when their set Limit Values  
have been exceeded, as well as when the limits have been  
reset and printing can be resumed.  
Do not process Limit Value as a group  
Restricts the set Limit Values to the particular user. Applies  
only when the printer/user belongs to a group.  
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Print Job Accounting Utility • 83  
Account IDs  
Restricting Usage  
Disable Printing  
All printing is cancelled. When this is selected, other settings  
cannot be changed.  
Disable Color Printing  
This Account ID cannot print color data. If they submit a color  
print job, it is automatically cancelled.  
Set limits  
Per 24-hour period for the Account ID by any or all of the  
following:  
Total pages  
Total dollars  
Total minutes  
Total staples used  
These limits are checked either at the selected interval or at  
the time setting for the log.  
NOTE  
Usage is checked only at the set interval time.  
If the limits are exceeded between checks, printing  
continues even though the limit has been exceeded.  
At the next interval check, the User is blocked from  
any further printing until the next 24-hour period  
starts.  
If you have so designated (see above), the User is  
informed by email that they have exceeded their  
limits for that 24-hour period.  
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Print Job Accounting Utility • 84  
Account IDs  
Importing from a Registered Printer  
Once you create an Account ID for a registered printer, you can  
import it into records for other registered printers/groups in the  
System.  
Importing the Account ID brings in the same settings (such as  
usage limits). Once the record is imported, you can change the  
settings for the account on the newly assigned printer (see  
below).  
From the main Print Job Accounting window:  
1. Double click the printer or group for which you wish to import  
Account IDs.  
2. On the User tab, click Register.  
The following window appears:  
JA_AddID6.bmp  
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Print Job Accounting Utility • 85  
3. Click Other Printer.  
The following window appears:  
JA_ImportUser.bmp  
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Print Job Accounting Utility • 86  
4. From the Import Source list, select a printer or group from  
which you want to import Account ID(s). Click Add.  
Any IDs not already registered for the printer appear in the User  
box.  
JA_AddID7.bmp  
5. Click any Name/Account IDs that you do not wish to add. Click  
Delete. Click OK.  
The selected Account ID(s) are imported into the List of  
registered IDs for the printer.  
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Print Job Accounting Utility • 87  
Account IDs  
Changing  
From the main Print Job Accounting window:  
1. Open the Printer Tree. Double click the printer for which you  
wish to change Account IDs.  
2. On the User tab, click Register.  
The following window appears:  
JA_AddID6.bmp  
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Print Job Accounting Utility • 88  
3. Click the Name for which you wish to change settings. Click  
Change.  
The following window appears:  
JA_IDProperties1.bmp  
4. Make any desired changes. Click OK.  
5. Click End. Click OK.  
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Account IDs  
Deleting  
From the main Print Job Accounting window:  
1. Open the printer tree. Double click the name of the printer/  
group for which an Account ID is to be deleted.  
2. On the User tab, click Register.  
The following window appears:  
JA_AddID6.bmp  
3. Click the Name for the Account ID to be deleted. Click Delete.  
4. Click Yes to confirm the deletion.  
5. Click End. Click OK.  
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Print Job Accounting Utility • 90  
Reports  
Print Logs  
NOTE  
The Server computer must be running continuously, or  
at least be running at the scheduled time(s) each day,  
for the software to acquire the print job information.  
Log Acquisition Interval  
Set Up or Change  
The log acquisition interval is normally set up when you register a  
printer. See “Registering” on page 48.  
To change the log acquisition interval for a particular registered  
printer or group:  
1. From the main Job Accounting window, click Printer to open the  
printer tree. Click the printer for which you wish to change the  
acquisition interval.  
2. Click Printer Properties.  
3. On the Options tab, make any desired changes under Acquire  
Logs. Click OK.  
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Reports  
Print Logs  
Set Up Items Reported in the Log  
To set up the items to be displayed in, or exported from, a log:  
1. From the main Job Accounting window, click the printer/group  
for which you wish to set up the log display.  
2. Click Log Display/Export Item Settings.  
3. Click one of the following selections  
Log Display Items. See page 93.  
Total Display Items. See page 94.  
Log Export Items. See page 95.  
Total Export Items. See page 96.  
and set the items to be displayed and the sequence in which  
they will be displayed.  
4. Make your selections:  
a. Items to be included have a check mark in their box.  
To delete or add an item, click the box next to it to toggle the  
check mark on and off.  
b. To change the position of the item in the log, click the name.  
Click Up or Down.  
5. Click OK.  
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Reports  
Print Logs  
Set Up Items Reported in the Log  
Log Display Items  
Standard acquisition Log.  
The following window appears:  
JA_LogDisplayItems.bmp  
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Reports  
Print Logs  
Set Up Items Reported in the Log  
Total Display Items  
Listing of totals for a registered printer.  
The following window appears:  
JA_TotalDisplayItems.bmp  
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Reports  
Print Logs  
Set Up Items Reported in the Log  
Log Export Items  
Items to be included in an exported log file.  
The following window appears:  
JA_LogExportItems.bmp  
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Reports  
Print Logs  
Set Up Items Reported in the Log  
Total Export Items  
Items included in an exported file. The exported file lists the  
totals for a registered printer.  
The following window appears:  
JA_TotalExportItems.bmp  
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Reports  
Excel (Reports Tool)  
The Job Accounting software can be used with Microsoft Excel to  
generate log reports using one of nine pre-programmed macros.  
Installing  
1. Place the driver CD supplied with your printer in the CD-ROM  
drive on the Server computer. Wait for the Menu Installer to  
open.  
If the CD does not AutoPlay, click Start Run Browse.  
Browse to your CD-ROM drive. Double-click Install.exe.  
Click OK.  
2. Click Next to accept the terms in the license agreement.  
3. Select the language.  
4. Click Network Software Administration Tools Job  
Accounting Reports Tool. Follow the on-screen  
instructions.  
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Reports  
Excel (Reports Tool)  
Using  
Generating a Log Report Using Excel  
1. Make sure the Print Job Accounting server software is open and  
that a log has been acquired.  
2. From the Start menu, click Oki Data Print  
Control Open Print Control Reports.  
3. Click Enable Macros.  
Excel opens. The following window appears over it:  
JA_XL_Select_csv.bmp  
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4. Browse to the log file you wish to open. Click Open.  
The file opens in Raw Data mode.  
5. Select the worksheet you wish to view from the Change  
worksheet drop-down list (e.g., Printer Usage).  
The window changes to display the selected worksheet.  
JA_XL_PrinterUsage.bmp  
6. To print the data, press Ctrl-P.  
7. When done, click  
to close Excel  
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Reports  
Excel (Reports Tool)  
Available Excel Macros  
Macro  
What is Included  
Account Detail  
Detailed information of each job for  
every Account ID, including:  
• Account ID  
• Job ID  
• Date  
• Document Name  
• Paper Size  
• Media Type  
Total Sheets  
• Color Pages  
• Mono Pages  
Total Costs  
Note: To limit the columns  
displayed, click Fields. To limit the  
rows displayed, either limit the date  
range or click Accounts.  
Account Usage  
A chart of the data in the Account  
Summary worksheet.  
Account Summary  
Summary of information for each  
account.  
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Macro  
What is Included  
Printer Detail  
Detailed information for each job  
sent to each printer, including:  
• Printer Name  
• Job ID  
• Date  
• Account ID  
• User ID  
• Duplex Pages  
Total Sheets  
• Color Pages  
• Mono Pages  
Total Costs  
Note: To limit the columns  
displayed, click Fields. To limit the  
rows displayed, either limit the date  
range or click Accounts.  
Printer Usage  
A chart of data in the Printer  
Summary worksheet.  
Printer Summary  
The following information for each  
printer for which data is available:  
• Printer Name  
Total Jobs  
Total Sheets  
• Number of Color Pages Printed  
• Number of Duplex Pages  
Printed (appears only when  
optional duplex unit is installed)  
Total Costs Incurred (as  
calculated by the Print Job  
Accounting software)  
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Macro  
What is Included  
User Detail  
Detailed information for each job  
sent to the printer, broken down by  
User ID, including:  
• User ID  
• Job ID  
• Date  
• Document Name  
• Paper Size  
• Media Type  
Total Sheets  
• Color Pages  
• Mono Pages  
• Job Cost  
User Usage  
Chart of data in the User Summary  
worksheet.  
User Summary  
Includes the following for each User  
ID:  
Total Jogs  
Total Sheets  
• Color Pages  
• Mono Pages  
• Duplex Pages  
Total Costs  
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Reports  
Viewing Acquired Logs  
From the main Job Accounting window, click the [+] beside Log to  
expand the Log Tree.  
JA20_ViewAcquiredLog.bmp  
8. Click the [+] beside the submenus to drill down to the log you  
wish to view.  
Date Submenu  
Lists the logs by  
date (year/month),  
then by registered printer.  
Printer Submenu  
Lists the logs by  
registered printer,  
then date.  
9. To view a log:  
Double-click an entry  
or  
Click an entry. Click Log Display Log.  
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Reports  
Viewing Acquired Logs  
Items displayed (Log Entries)  
The items displayed in Print Log are as follows:  
Column  
Description  
1200dpia  
Number of sheets printed in 1200 dpi  
1200x600dpia  
Number of sheets printed in 1200 x 600  
dpi  
600dpia  
Number of sides printed in 600 dpi  
Account ID  
Color  
User Account ID  
Number of sides printed in color  
Document Name  
Document Name  
Duplex Print  
Simplex or Duplex  
Envelope Feedera  
Number of sheets fed from Envelope  
Feeder  
Log No.  
The ID of the job.  
Mediaa  
Paper type used - Transparency etc.  
Mono  
Number of sides printed in Monochrome  
Multi-Purpose Traya  
Number of sheets fed from Multi-  
Purpose Tray  
Off-line time during printinga  
Offline time during printing (if any)  
Offline time during processing (if any)  
Off-line time during processinga  
Pages  
Number of printed sides  
Paper size used  
Paper Size  
Paper Typea  
Paper type used - Light, Medium etc.  
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Column  
Description  
Sheets  
Staple  
Status  
Number of sheets of paper  
Number of staples used  
Result - Printed, Rejected etc.  
Time the printing process started  
Time printing begana  
Time printing endeda  
Time the printing process ended  
Time the log acquisition  
starteda  
Time the log was acquired from the  
printer (started)  
Time the log was acquireda  
Time the log was acquired from the  
printer (completed)  
Time the process begana  
Time the job processing started  
Time the job processing ended  
Time the process endeda  
Total Sheets  
Number of sheets of paper  
Tray1a  
Tray2a  
Tray3a  
Tray4a  
Number of sheets fed from Tray1  
Number of sheets fed from Tray2  
Number of sheets fed from Tray4  
Number of sheets fed from Tray5  
User Name  
Tray5a  
User  
a. This item is not displayed by default. To display it, see “Set Up  
Items Reported in the Log” on page 92.  
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Client Software  
Starting the Client Software  
On the client computer, click Start Programs Oki  
Data Print Job Accounting Client Change Job  
Accounting Mode.  
JA_Client.bmp  
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Client Software  
Job Account Modes  
There are four Job Account Modes:  
Tab Mode  
Popup Mode  
Hide Mode  
[Not supported] Mode  
Decide which mode you wish to use.  
JA_Client.bmp  
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Client Software  
Job Account Modes  
Tab Mode  
In this mode, the tab for setting the User Name and Job Account  
ID will be displayed under Job Account Printer Driver Property.  
This mode should be selected when the computer is used by one  
person.  
Popup Mode  
In this mode, the dialog box for entering the User Name and Job  
Account ID will be displayed every time printing is run. A printer  
client enters their assigned User Name and Account ID to print.  
This mode is useful if several people share the same computer.  
Hide Mode  
In this mode, the System Administrator creates an ID file that  
describes the information on all clients. Next, each client clicks  
Import ID File on their computer. Then, each client specifies this  
file.  
Printer clients need not know anything about their own Account  
ID.  
This ID file describes the information on each and every client in  
one line, using the following format.  
Login User Name, Account ID {User Name}  
Login User Name  
Account ID  
User name entered when logging onto  
Windows.  
Account ID corresponding to the user  
name.  
{User Name}  
User name displayed in this System. This  
is optional. If this is unspecified, the  
Login User Name will be used as the User  
Name.  
Use the extension ".csv" to save the file.  
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Client Software  
Job Account Modes  
[Not supported] Mode  
In this mode, all jobs to be printed will be recognized as  
Unregistered ID(0).  
NOTE  
For Unregistered ID print jobs:  
• you can set whether or not they are allowed to  
print.  
• Document names are not displayed on the print  
logs.  
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Printer Status  
IP Address  
NOTE  
To find the IP address for the printer, do any of the  
following:  
• Open the Print Job Accounting software. Select the  
printer in the Printer Tree. Click Printer →  
Properties.  
• Use the printer’s front panel display to navigate to  
the network menu.  
• Print a list of menu settings  
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Printer Status  
Checking  
1. Open Microsoft Internet Explorer.  
2. Type in the IP address for the printer (e.g., http://  
192.168.0.1).  
3. Press Enter.  
The following Printer Status window appears:  
240p_JA_WebStatus.bmp  
4. Select from  
Printer status: see page 112  
Network summary: see page 113  
Job Log: see page 114  
Printer Menu: see page 115  
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Printer Status  
Checking  
Printer Status  
The default opening screen.  
To see real-time printer status, click the Update Status button.  
240p_JA_WebStatus.bmp  
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Printer Status  
Checking  
Network Summary  
Clicking this will bring up a window with detailed information  
about the network, including  
General Settings  
NetWare  
TCP/IP  
JetAdmin  
LAN Server/DLC  
EtherTalk  
Port Configuration  
240P_JA_WebNetworkSummary.bmp  
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Printer Status  
Checking  
Job Log  
This displays the Print Job Log for the selected printer:  
240P_JA_WebJobLog.bmp  
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Printer Status  
Changing Menu Settings  
Printer Menu  
1. Open Microsoft Internet Explorer.  
2. Type in the IP address for the printer (e.g., http://  
192.168.0.1).  
3. Press Enter.  
The following window appears.  
240p_JA_WebStatus.bmp  
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4. Click Login as Admin.  
The following window appears.  
JA_WebEnterPassword.bmp  
5. You must log in before accessing the Printer Menu.  
Enter your User Name and Password.  
If desired, click “Save this password in your password list.” A  
checkmark appears in the box if this is enabled.  
6. Click OK.  
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The following window appears.  
240p_JA_WebStatus.bmp  
7. Click Printer Menu.  
The following window appears.  
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Use this window to make changes in the printer’s menu settings.  
240P_JA_WebPrinterMenu1.bmp  
The left pane contains a list of selections for the menu setting  
groups:  
Printer Summary  
General Settings  
Print and Media  
System and PCL  
Parallel and USB  
Memory  
System Adjust  
Finisher Menu (appears only if optional Finisher is  
installed)  
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Printer Status  
Changing Menu Settings  
Web Page  
The System Administrator can make changes in the menu  
settings directly through the web page. For example:  
1. Click Print and Media.  
2. Make any changes desired.  
3. Scroll down to the bottom of the screen. Click Submit  
Changes:  
240P_JA_WebPrinterMenu3.bmp  
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Troubleshooting  
Problems / Answers  
1. The printer I selected is not shown in the list when I click  
Printer Add a printer Next.  
If it is offline, the printer will not be shown. Check to see that  
the printer is online.  
There are times the printer is not shown during printing. Wait for  
a while and try again. If it is still not shown, specify that printer's  
IP address in the Specify the printer for which logs will be  
acquired window before clicking Next.  
2. The content of Log Pane (right side of window) is not updated.  
Click Log Refresh Display.  
The following message was displayed: "Cannot connect to the  
printer. Wait for a while and try again."  
Check that the printer is not offline. This message is sometimes  
displayed during printing. Try again later.  
3. The following message displays when I select  
Printer Delete a Printer: "Cannot delete while log is being  
acquired."  
With the printer selected in the Printer Tree, click  
Printer Start/End Log to cancel the process by which print  
logs are acquired from the printer. Click Printer Delete a  
Printer/Printer Group.  
4. The following message displays when I select  
Printer Acquire a Log: "This processing cannot do  
between acquisition of a Log."  
A print log is already being acquired from the printer at this time.  
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Troubleshooting  
Known Problems / Solutions  
1. When using Duplex printing with the PostScript driver, if the  
reverse side is blank it is not counted as a page.  
2. Installer installs a file for the currency unit according to the  
system's standard Regional Setting. If the correct file is not  
installed, please check the Regional Setting. If you wish to set  
to the system standard, check "Set as system default local"  
under "Regional Setting."  
3. Printing with Network Menu's "PRINT SETTING" is handled as  
an unregistered client job, and will not be recognized as a local  
print job.  
4. PostScript printer drivers (Macintosh) do not store document  
names in the log.  
5. In applications that create their own PostScript codes when  
using the Windows PS driver, the Job Accounting command (Job  
Account ID, user name) will not be output. Examples of such  
applications include Adobe PageMaker and CorelDraw (when  
the "Use PPD" check box is checked in the Print dialog box.)  
6. If you print from Win2000 (Client) to Win2000 (Shared Printer  
Job account Mode already set), you have to remove the check  
from the "Enable advanced printing features" under the  
"Advanced" tab in the shared printer's Properties. Removing the  
check, however, will disable both the Booklet (PCL) and Page  
Order (PS) features.  
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Uninstall Software  
Uninstall the Server Software  
1. Select a printer in the left pane of the Server Software.  
2. Select Start/end log from the Printer menu.  
Important!  
At this stage the Server Software stops acquiring print logs  
from the printer at the set interval time. However, the printer  
will continue logging until it is deleted. Be sure to perform step  
3 "Delete a printer" without fail before uninstalling the Server  
Software.  
3. Select Delete a printer from the Printer menu.  
You are prompted as to whether or not you wish to delete the  
print log for the jobs that have been run by the printer you are  
deleting.  
CAUTION!  
Even if you select "No" at this point, unless you register  
the printer again, the print log for those jobs cannot be  
referenced.  
If you need the log even after deletion of the printer, be  
sure to select Export Logs from the Log menu. Then, save  
the logs in a file before deleting the printer.  
4. Click Start Programs Oki Data Print Job  
Accounting Delete Print Job Accounting.  
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Uninstall Software  
Uninstall the Client Software  
On each Client computer, click Start Programs Oki  
Data Print Job Accounting Client Delete Print Job  
Accounting client.  
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PrintSuperVision  
General Information  
PrintSuperVision is a web-based application for managing printing  
devices connected to a network. PrintSuperVision provides access  
to networked printer data for monitoring, reporting and managing  
networked printers. It provides a full range of management  
functions for Oki Data printers, and for other brands of printers as  
well.  
How to Install  
Load this program from the Menu Installer located on CD1.  
Additional Information  
For more information, click on Help in the PrintSuperVision  
program.  
Features  
Provides real-time status of all your printers to monitor  
and report printer usage, manage consumables usage  
and replenishment.  
Administrator interface to the system is via a standard  
web browser enabling you to check on printer status and  
compatible multi-function devices from anywhere on the  
web.  
Performs initial discovery and configuration of printing  
devices connected to network.  
View groups of printers by list, floorplan or maps.  
Monitors devices over time, including maintenance data,  
and saves data for statistical reports.  
Sends mail alerts of events affecting device functionality.  
Generates reports on-screen or in XHTML, Excel and XML  
formats, plus Text and CSV formats.  
Integrates with Oki Data’s on-line web support.  
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Types of Users  
Guest Users  
A user, without username, can get basic information about  
devices, such as type, status and location of printing devices.  
Standard Users  
In addition to guest user information, standard users can get  
information about printing resources, configure e-mail alerts,  
and get basic statistics reports.  
Administrators  
Can manage devices, maps, alerts, user accounts, maintenance  
data, and create comprehensive statistics reports.  
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Typical Usage Scenarios  
The network administrator in a large organization can get  
customized daily reports of the status of all printers  
(including usage reports).  
User accounts can be configured so that a person in each  
department can manage their local printers.  
The system can be set to alert the local user and the  
administrator of problems.  
The administrator can log into the PrintSuperVision  
system from any client machine and manage printers on  
different sites, looking at a map view to see instantly the  
status of all the printers.  
PrintSuperVision  
allows the administrator to track the cost of the printers.  
tracks maintenance.  
advises when to replace consumables, based on current  
printer usage (Oki Data color printers).  
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System Requirements  
Server Software  
Pentium 75, 64MB or better with CD support running:  
Windows 98 with Microsoft Personal Web Server Version™,  
available for free download from Microsoft™ as Option Pack  
4.0.  
Windows NT4 Workstation, SP6.0a, Microsoft Personal Web  
Server Version, available for free download from Microsoft as  
Option Pack 4.0  
Windows 2000 or NT4 Server SP6.0a, Microsoft IIS™,  
available for free download from Microsoft as Option Pack 4.0  
Client Software  
Microsoft Internet Explorer 4.01 or above  
Netscape Navigator 4.0 or above  
Recommended minimum screen resolution of 1024 x 768  
pixels  
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Storage Device Manager  
General Information  
This Utility lets you manage the printer’s hard disk and flash  
memory, and download fonts, macros and firmware.  
for Windows  
Storage Device Manager (SDM) provides a means of managing  
The printer’s internal hard disk drive (standard): 20 GB  
[partitioned as Common, PCL and PostScript].  
The printer’s flash memory (2 MB).  
Using the software improves the internal performance of the  
printer. The software provides a tool for downloading files from the  
computer to the printer’s memory, including  
Overlays such as logos, addresses, etc.  
Graphic files  
Forms such as letterheads, invoices, etc.  
NOTE  
Storage Device Manager requires Microsoft Internet  
Explorer 4.0 or higher to run.  
The printer’s internal hard drive does not communicate  
directly back to the Storage Device Manager software.  
Any error messages appear on the printer display.  
If things seems to be “stuck,” go to the printer and  
check the display.  
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Summary of Functions  
Create or modify a project.  
Download files to a printer.  
Add or remove printers being administered.  
Reboot the printer.  
Manage the Proof & Print and Secure Print spooler queues on  
the internal hard drive.  
Delete files from the internal hard disk or from the flash  
memory.  
View the status, configuration and variables for a printer.  
Print the PCL fonts list, or PostScript font list from a printer.  
Print one or more PCL format macros or PostScript forms  
(Overlays).  
Installation  
Install Storage Device Manager from CD1 using the Menu Installer.  
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Additional Information / Getting Help  
NOTE  
The printer’s internal hard drive does not communicate  
directly back to the Storage Device Manager software.  
Any error messages appear on the printer display.  
If things seems to be “stuck,” go to the printer and  
check the display.  
The Storage Device Manager software contains an online Help  
system.  
To access it from the main Storage Device Manager screen, click  
Help Topics from the Help pull-down menu.  
To access it from other Storage Device Manager screens, click the  
Help button.  
NOTE  
Storage Device Manager requires Microsoft Internet  
Explorer 4.0 or higher to run.  
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Network Administrator Functions  
General Information  
On network systems, the Network Administrator  
oversees the Storage Device Manager software  
uses Storage Device Manager to manage and monitor the  
printer’s internal hard disk and flash memory  
The Administrator’s Functions Feature lets you:  
set up the Administrative Password.  
establish 4-digit PIN numbers for each client, using any four  
numbers from 0 through 7 (8 and 9 cannot be used).  
reboot the printer.  
delete files (Show Resources is preferable).  
format the internal hard drive.  
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Network Administrator Functions  
Notes and Cautions  
NOTES  
PIN Numbers  
Clients can choose their own PIN numbers.  
The administrator must know these PINs in order to  
access client information.  
CAUTION!  
Deleting Files  
With Show Resources, you can browse to the file, click  
it, click Delete, and then click OK to confirm the  
deletion.  
Using Administrator Functions to delete a file requires  
that you print out a File List, then use the information  
in the File List to type in the exact path (case  
sensitive) to the file. The file is deleted without  
confirmation.  
Format the Hard Drive  
You can also use Storage Device Manager to format  
the partitions on the printer’s hard drive.  
Remember: this erases the contents of the partition  
and can cause serious problems.  
Use Show Resources and HDD Print Jobs to maintain  
the disk.  
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Using  
Opening the Program  
1. Click Start Programs Oki Data Storage Device  
Manager.  
The SDM - Printer Discovery dialog box opens.  
discovery.tif  
2. Select the appropriate computer connection(s). Click Start.  
The printer searches for connected printers and places icons in  
the window at the bottom of the dialog box.  
3. Click Exit.  
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The Storage Device Manager dialog box opens.  
printer_windowK.tif  
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Storage Device Manager • 134  
Setting Up an Administrative Password  
1. With the Storage Device Manager program open, click  
Administrator Functions in the Printers menu.  
password.tif  
NOTE  
Passwords consist of eight digits, letters or numbers,  
and are case sensitive.  
2. Under Enter Password, type in the default password  
(p1xs7d0m). Click Change Password.  
3. Under New Password, type the 8-digit, alpha-numeric  
password of your choice.  
4. Under Confirm New Password, type the password again.  
New Password Accepted appears.  
5. Click OK.  
6. Click Exit twice.  
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Forms  
PostScript  
NOTE  
Use PostScript forms if you are not experienced with PCL  
Macro commands.  
Step 1:  
Step 2:  
Create the Form  
Create a Project  
Step 3a: Add Files to the Project  
Step 3b: Delete Files from the Project  
Step 4:  
Step 5:  
Step 6:  
Store the Files  
Save and Download the Project  
Test Print the Form  
Important!  
Remember that file names and paths are case sensitive.  
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Forms  
PostScript  
Step 1: Create the Form  
1. Create the document in your software application.  
2. Click File Print. Make sure the OKI PostScript driver is  
selected.  
3. Select Print to file.  
4. Engage the Encapsulated PostScript (EPS) output option.  
Windows Me/98  
Click Properties (or your application’s equivalent).  
Click the PostScript tab. If it is not already selected, click  
Encapsulated PostScript (EPS).  
Windows NT 4.0  
Click Properties (or your application’s equivalent).  
Scroll down to PostScript Options. Click it. Click  
PostScript Output Option. Select Encapsulated  
PostScript (EPS).  
5. Click OK.  
6. Print the document to a file using the extension PRN.  
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Forms  
PostScript  
Step 2: Create a New Project  
1. Open Storage Device Manager.  
2. Click Projects New Project.  
The Project dialog box opens.  
3. Click Projects Save Project. Enter the path/name for  
storing the project on your hard drive or your network. Click  
Save.  
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Forms  
PostScript  
Step 3a: Add Files to the Project  
1. Click Projects Add File to Project.  
The Open dialog box appears.  
2. Make sure PRN files (*.prn) is selected in the Files of type  
drop-down list.  
3. Browse to the folder where the files are saved. Select the files  
you wish to add to the project. Click Open.  
The Information dialog box appears.  
4. Click OK.  
The files are saved as HST.  
5. Repeat steps 1 through 4 until you have added all the files you  
wish to add to the Project.  
Step 3b: Delete Files from the Project  
NOTE  
To delete a file from the project, click the file name.  
Click Projects Remove File from Project.  
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Forms  
PostScript  
Step 4: Store the Files  
Hard Disk Drive  
Storage Device Manager automatically saves the forms to the  
PostScript partition on the hard drive.  
Flash Memory  
To store the forms in the Flash memory instead of on the hard disk  
drive:  
1. Double-click the file name in the Project window.  
The Edit Component Name and ID dialog box appears.  
2. Under Volume, type in %Flash0%. Click OK.  
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Forms  
PostScript  
Step 5: Save the Project and Download it to the  
Printer  
1. Click Projects Save Project.  
2. Click Projects Send Project Files to Printer.  
Command Issued appears.  
3. Click OK.  
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Forms  
PostScript  
Step 6: Test Print the Form  
1. With Storage Device Manager open and the appropriate printer  
icon highlighted, click Printers Test Form.  
The Test PostScript Form dialog box appears.  
2. Click the file name for the form you wish to print (you can get  
this from the File List printout). Click OK.  
Command Issued appears.  
3. Click OK and wait for the form to print.  
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Forms  
PCL  
Important!  
Unless you are experienced with PCL macro commands, it is  
best to stay with the PostScript Forms.  
Here are the processes to producing PCL macros:  
Step 1:  
Step 2:  
Step 3:  
Create the Form  
Create a Project  
Convert the Form  
Step 4a: Add Files to the Project  
Step 4b: Delete Files from the Project  
Step 5:  
Step 6:  
Step 7:  
Check the Settings and Save the Project  
Download the Project  
Test Print the Form  
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Forms  
PCL  
Important!  
Remember that file names and paths are case sensitive.  
Step 1: Create the Forms in Your Software  
Application  
1. Create the document in your software application.  
2. Click File Print and make sure the OKI PCL driver is  
selected.  
3. Print the document to a file using the extension PRN.  
Step 2: Create a New Project  
1. Open Storage Device Manager.  
2. Click Projects New Project.  
The Project dialog box opens.  
3. Click Projects Save Project. Enter the path/name for  
storing the project on your hard drive or your network. Click  
Save.  
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Forms  
PCL  
Step 3: Convert the Files to Binary (.bin) Format  
1. Click Projects Filter Macro File.  
The Filter Printer Patterns dialog box appears.  
filter.tif  
2. Make any adjustments in the settings.  
Example  
If you create a black oval in MS Paint, and leave all the color  
command filters checked, the black oval prints as a black  
rectangle when the overlay is used.  
To maintain the oval shape, turn off (deselect) the “Configure  
Image Data,” “Palette ID,” and “Palette Control” filters.  
3. Click OK.  
The Open dialog box appears.  
4. Make sure Print spool files (*.prn) is selected in the File of  
type drop-down list.  
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Forms  
PCL  
Step 3: Convert the Files to Binary (.bin) Format  
5. Under Look in, go to the folder where the files are saved and  
double-click the file name.  
The file is saved as a bin file. Filter File Created appears.  
6. Click OK.  
7. Repeat steps 1 through 6 until you have converted all the files  
you wish to add to the project.  
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Forms  
PCL  
Step 4a: Add Files to the Project  
1. Click Projects Add File to Project.  
The Open dialog box appears.  
2. Highlight the.bin file you wish to add. Click Open.  
The file name appears in the Project dialog box.  
3. Repeat steps 1 and 2 until all the files you wish to include in the  
project appear in the Project dialog box.  
NOTE  
An alternate way to add files to the project is:  
1. Open either My Computer or Microsoft Explorer.  
2. Browse to the directory where the prn files are  
stored.  
3. Select the files and drag them into the Project box.  
Step 4b: Delete Files from the Project  
To delete a file from the project:  
1. Click the file name.  
2. Click Projects Remove File from Project.  
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Forms  
PCL  
Step 5: Check File Settings and Save the Project  
1. To check the settings for the bin files, double-click the file  
name.  
The Edit Component Name and ID dialog box appears.  
Here you can edit the  
file name  
ID number (the number you need to enter in the printer  
driver when printing overlays)  
volume:  
0: = printer’s disk drive PCL partition  
1: = printer’s disk drive Common partition  
%disk0%: = printer’s disk drive PostScript partition  
2: = Flash memory PCL  
%Flash0% = Flash memory PostScript  
path.  
2. Click OK.  
3. When you’re through reviewing the settings, click  
Projects Save Project.  
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Forms  
PCL  
Step 6: Download the Project  
1. Click Projects Send Project Files to Printer.  
Command Issued appears.  
2. Click OK.  
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Forms  
PCL  
Step 7: Test Print the Form  
1. With Storage Device Manager open and the appropriate printer  
icon highlighted, click Printers Test Macro.  
The Test Macro dialog box appears.  
2. Enter the ID number for the macro file you wish to print.  
You can get this from the File List printout.  
Look under Volume 0.  
Example: for 2:OKI.BIN, enter 2  
3. Click OK.  
Command Issued appears.  
4. Click OK and wait for the macro to print.  
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Printing the File List  
Using Storage Device Manager  
To print a list of files in the printer’s memory:  
1. Open Storage Device Manager.  
2. Click Printers Print File Listing.  
Command Issued appears.  
3. Click OK and wait for the File List to print.  
From the Control (Front) Panel  
NOTE  
To print the File List from the control (front) panel:  
• Press MENU until INFORMATION MENU appears.  
• Press ITEM (either + or -) until PRINT FILE LIST  
appears.  
• Press SELECT.  
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View and Delete Files  
HDD Print Jobs Feature  
Internal Hard Disk Drive  
Flash Memory  
The HDD Print Jobs feature allows you to view and delete the files  
(Proof & Print and Secure Print) stored on the printer’s internal  
hard drive.  
1. Open Storage Device Manager. Click the icon for the printer  
whose contents you wish to view.  
2. Click Printers HDD Print Jobs.  
The HDD Print Jobs dialog box appears.  
hdd1_bw.tif  
3. Under Job Types, select  
Secure Jobs to view Secure Print jobs  
and/or  
Proof and Print Jobs to view Proof & Print jobs.  
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4. To view  
the jobs stored for a particular client:  
a. Select View User Jobs under Access  
b. Type in the client’s 4-digit User PIN  
c. Press Enter.  
all stored jobs:  
a. Select View All Jobs  
b. Type in your Administrator’s Password  
c. Press Enter.  
5. Delete the files.  
Important!  
You are not prompted to confirm the deletion.  
Click Cancel Job(s) to delete the files without printing them.  
Click Print Job(s) to print the files out before they are  
automatically deleted.  
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Delete Files  
Show Resources Feature  
Internal Hard Disk Drive  
Flash Memory  
Use the Show Resources feature to delete files from the internal  
hard drive and flash memory.  
1. Open Storage Device Manager. Click the icon for the printer  
whose contents you wish to view.  
2. Click Printers Show Resources.  
Show_clr_C53_oem.bmp  
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3. Click the file(s) to be deleted.  
Press Shift to select a span of files.  
Press Ctrl to select additional files.  
PCL Macro files are under  
Volume 0 (internal hard drive)  
or  
Volume 2 (flash memory)  
PostScript Forms are under  
Volume &disk0% (internal hard drive)  
or  
%flash0% (flash memory)  
4. Click Printers Delete File(s).  
5. Click Yes to confirm the deletion.  
6. Close the dialog box.  
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Overlays  
What are Overlays?  
An overlay is a combination of graphics, fonts, or text that is stored  
and printed whenever required.  
An overlay is stored in the printer's flash memory or on the hard  
disk.  
An overlay is similar to a watermark. However, an overlay can be  
much more elaborate than a watermark.  
Overlays can  
replace as pre-printed stationery  
add your logo or company address to a document  
create forms.  
When to Use Overlays  
Use overlays to print letterheads, forms, or invoices.  
Using overlays can reduce the need for pre-printed stationery.  
Example of Using Overlays  
Use the Storage Device Manager to create and store three files in  
the printer:  
the company logo  
the company address  
the company mission statement.  
Use the Overlay feature to place these files into your document.  
You can use the files in many different combinations, according to  
your changing requirements.  
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Overlays  
Requirements  
Read This First  
Important!  
1. An overlay may consist of more than one component file.  
2. You must use the Shutdown Menu before turning OFF the  
printer.  
3. If your software application has a collate print option, you  
must turn it OFF before you print overlays.  
4. You cannot use overlays with the:  
• Windows 2000 PostScript driver  
• Macintosh driver  
5. The message DISK FULL appears if there isn’t enough  
memory for the data.  
Hardware / Software Requirements  
the Storage Device Manager software must be installed.  
Required Actions  
Before overlays can be printed, they must be  
created in a software application  
saved as a print file  
downloaded to storage  
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Overlays  
Requirements  
Storage Requirements  
Locations  
Use Storage Device Manager to store the overlays to the  
printer’s:  
hard disk drive  
or  
flash memory  
Maximum Available Space  
Hard Disk Drive  
2 MB each for PCL Macros and PostScript Forms  
Flash Memory  
about 0.5 MB each for PCL Macros and PostScript Forms  
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Overlays  
Windows PostScript  
Creating Files for Overlays  
General Information  
The files to be used as overlays must be created, generated, and  
stored.  
Then, other users can use settings in the printer drivers to use the  
files as overlays in documents.  
1. Create the document that you wish to use for Overlay printing  
(e.g. a letterhead).  
2. Use the printer driver to generate a PRN file (print file).  
3. Use the Storage Device Manager utility to convert this PRN file  
(print file) to a storable file format.  
4. Download the storable file to the printer.  
An overlay can be created in any software application that can  
handle logos, letterheads, forms, etc.  
and  
print to a file.  
How To  
1. Open the file you want to use as an overlay.  
2. Click File Print.  
3. Right-click the appropriate printer.  
Important  
You must use OKI PostScript driver to do this.  
4. Your action depends on your operating system.  
Windows XP:  
Windows 2000:  
Win Me/98, NT:  
5. Click Print To File.  
Click Preferences.  
Click Printing Preferences.  
Click Properties.  
A checkmark appears in the box.  
6. Click the Job Options tab.  
7. Click the Overlays… button.  
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8. From the drop-down menu, click Create Form.  
9. Click OK to close the dialog box.  
10. Click OK.  
11. Click OK.  
12. You are prompted to name the .prn file.  
13. You are prompted to select the location (where the file will be  
stored).  
14. The document prints. However, a hardcopy document doesn’t  
print. The document is stored on the printer’s hard disk.  
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Overlays  
Windows PostScript  
Downloading the print file to use as an overlay  
Once you have created a print (PRN) file on your PC's hard disk,  
you must download this file to the printer.  
Use the Storage Device Manager to download the PRN file.  
The Storage Device Manager software is included with the original  
software CDs that were supplied with your printer.  
1. Launch Storage Device Manager.  
2. Allow the program to discover (locate) the printer.  
3. Click Project. Click New Project.  
4. From the Project menu, select Add File to Project.  
5. Select the PRN file(s) that you created earlier.  
PCL: This automatically generates a BIN file.  
PostScript: This automatically generates a PostScript hst file.  
Important!  
The BIN file is automatically assigned an ID number.  
To change the ID number  
• double-click the number  
• enter a new one in the ID field.  
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6. Note the name that the file is assigned in the Storage Device  
Manager.  
Names are case sensitive.  
NOTE  
The assigned file name is very important!  
You must use this ID number or name when creating  
overlays in the printer driver.  
You should change the ID number or name from the  
default value.  
Note the new name for later use.  
7. Make sure the printer being used is highlighted in the lower  
window of the Storage Device Manager.  
8. Select the Project menu. Choose Send Project Files to Printer.  
This downloads the file to the printer.  
If the file was downloaded successfully, "Command Issued"  
displays.  
9. Close the Storage Device Manager.  
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Overlays  
Windows PostScript  
Defining  
1. Open the file you want to print.  
2. Click File Print.  
3. Right-click the appropriate printer.  
4. Your action depends on your operating system.  
Windows XP:  
Click Preferences.  
Windows 2000:  
Win Me/98, NT:  
Click Printing Preferences.  
Click Properties.  
5. Click the Job Options tab.  
6. Click Overlay.  
7. Set up an Overlay Group. Click New.  
The Define Overlays dialog box appears.  
8. Under Group Name, enter a name for the group of overlays  
you are creating.  
9. To select the pages that the overlay prints on,  
In the Print on Pages drop-down list, select on which pages  
the overlay is to be printed,  
or  
Select Custom and enter specific page numbers under  
Custom pages.  
10. Under Overlay Name, type in the name of the overlay file  
exactly as it was stored using Storage Device Manager (see the  
File List printout), including the file extension HST.  
Overlay file names are case sensitive.  
11. Click Add.  
12. Repeat steps 10 and 11 to add additional overlays (maximum  
of three per group).  
13. Click OK.  
14. Click New.  
To create additional overlay groups (up to 32 can be defined),  
repeat steps 7 to 14 above.  
Finish  
15. Click OK. Close the Printers dialog box.  
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Overlays  
Windows PostScript  
Printing  
1. Open the file you want to print.  
2. Click File Print.  
3. Right-click the appropriate printer.  
4. Your action depends on your operating system.  
Windows XP:  
Click Preferences.  
Windows 2000:  
Win Me/98, NT:  
Click Printing Preferences.  
Click Properties.  
5. Click the Job Options tab.  
6. Click Overlay...  
7. To define an overlay, click Define Overlays.  
8. In the Overlay Name list, enter the file name of the overlay.  
NOTE  
The Overlay Name must be EXACTLY the same as the file  
name you noted in the previous section. This is the name  
under which the file is stored on the printer’s hard disk  
drive. It is case sensitive.  
9. In ID Values, enter the ID of the file. Please refer to the  
instructions for the Storage Device Manager utility.  
10. Select the pages where the overlay prints. Use  
Print on Pages  
or  
Custom Pages to select specific page numbers in the  
document.  
11. Click Add.  
12. Click Close.  
13. Repeat steps 8 though 12 for each overlay you wish to add.  
14. Under Defined Overlay, highlight the overlay name. Click the  
Add button to add the overlay to the list in Active Overlays.  
15. Select Print Using Active Overlays.  
16. Click OK.  
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17. Click OK.  
18. Close the Default dialog box.  
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Overlays  
Windows PostScript  
Editing  
1. Open the file you want to print.  
2. Click File Print.  
3. Right-click the appropriate printer.  
4. Your action depends on your operating system.  
Windows XP:  
Click Preferences.  
Windows 2000:  
Win Me/98, NT:  
Click Printing Preferences.  
Click Properties.  
5. Click the Job Options tab.  
6. Click the Overlay tab.  
7. Click Define overlays.  
The Define overlays dialog box appears.  
8. Under Defined overlays, click the overlay you want to edit.  
9. Make your changes. Click Apply.  
10. Click Close.  
11. Click OK.  
12. Click OK.  
13. Close the Printers dialog box.  
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Overlays  
Windows PostScript  
Deleting  
1. Open the file you want to print.  
2. Click File Print.  
3. Right-click the appropriate printer.  
4. Your action depends on your operating system.  
Windows XP:  
Click Preferences.  
Windows 2000:  
Win Me/98, NT:  
Click Printing Preferences.  
Click Properties.  
5. Click the Job Options tab.  
6. Click the Overlay tab.  
7. Click Define overlays.  
The Define overlays dialog box appears.  
8. Under Defined overlays, click the overlay you want to delete.  
9. Click Remove.  
10. Click Close.  
11. Click OK.  
12. Click OK.  
13. Close the Printers dialog box.  
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Overlays  
Windows PCL  
Creating Files for Overlays  
General Information  
The files to be used as overlays must be created, generated, and  
stored.  
Then, other users can use settings in the printer drivers to use the  
files as overlays in documents.  
1. Create the document that you wish to use for Overlay printing  
(e.g. a letterhead).  
2. Use the printer driver to generate a PRN file (print file).  
3. Use the Storage Device Manager utility to convert this PRN file  
(print file) to a storable file format.  
4. Download the storable file to the printer.  
An overlay can be created in any software application that can  
handle logos, letterheads, forms, etc.  
and  
print to a file.  
How To  
1. Open the file you want to use as an overlay.  
2. Click File Print.  
3. Right-click the appropriate printer.  
Important  
You must use OKI PCL driver to do this.  
4. Your action depends on your operating system.  
Windows XP:  
Windows 2000:  
Win Me/98, NT:  
5. Click Print To File.  
Click Preferences.  
Click Printing Preferences.  
Click Properties.  
A checkmark appears in the box.  
6. Click the Setup tab.  
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7. Under Driver Settings, make sure the appropriate driver  
setting is selected.  
8. Click the Job Options tab.  
9. Click Overlay.  
10. Click Define Overlays.  
11. At Name, enter the name for your overlay.  
12. Enter the other information, as necessary.  
Try to keep the overlay to a single sheet.  
Don't use N-up, duplex, finisher options, etc. when creating an  
overlay. These can be added when printing the document that  
includes the overlay.  
13. Click Add.  
14. Click Close.  
15. Click OK.  
16. Click OK.  
17. Click OK.  
18. The document prints. However, a hardcopy document doesn’t  
print. The document is stored on the printer’s hard disk.  
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Overlays  
Windows PCL  
Downloading the print file to use as an overlay  
Once you have created a print (PRN) file on your PC's hard disk,  
you must download this file to the printer.  
Use the Storage Device Manager to download the PRN file.  
The Storage Device Manager software is included with the original  
software CDs that were supplied with your printer.  
1. Launch Storage Device Manager.  
2. Allow the program to discover (locate) the printer.  
3. Click Project. Click New Project.  
4. From the Project menu, select Add File to Project.  
5. Select the PRN file(s) that you created earlier.  
PCL: This automatically generates a BIN file.  
PostScript: This automatically generates a PostScript hst file.  
Important!  
The BIN file is automatically assigned an ID number.  
To change the ID number  
• double-click the number  
• enter a new one in the ID field.  
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6. Note the name that the file is assigned in the Storage Device  
Manager.  
Names are case sensitive.  
NOTE  
The assigned file name is very important!  
You must use this ID number or name when creating  
overlays in the printer driver.  
You should change the ID number or name from the  
default value.  
Note the new name for later use.  
7. Make sure the printer being used is highlighted in the lower  
window of the Storage Device Manager.  
8. Select the Project menu. Choose Send Project Files to Printer.  
This downloads the file to the printer.  
If the file was downloaded successfully, "Command Issued"  
displays.  
9. Close the Storage Device Manager.  
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Overlays  
Windows PCL  
Defining  
Overlays do not work with the Windows PCL6 drivers.  
1. Open the file you want to print.  
2. Click File Print.  
3. Right-click the appropriate printer.  
4. Your action depends on your operating system.  
Windows XP:  
Windows 2000:  
Win Me/98, NT:  
5. Click the Setup tab.  
Click Preferences.  
Click Printing Preferences.  
Click Properties.  
6. Under Driver Settings, make sure the appropriate driver  
setting is selected.  
7. Click the Job Options tab.  
8. Click the Overlay tab.  
9. Click Define Overlays.  
10. Under Overlay Name, enter a name for the overlay.  
11. Under ID Value, enter the ID number for the file saved using  
the Storage Device Manager software (see the File List  
printout).  
12. In the Print on Pages drop-down list, select on which pages  
the overlay is to be printed,  
or  
select Custom and enter specific page numbers under Custom  
pages.  
13. Click Add.  
The overlay you defined appears in the Defined overlays list.  
14. Click Close.  
15. Click OK.  
16. Click OK.  
17. Close the dialog box.  
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Overlays  
Windows PCL  
Printing  
Overlays do not work with the Windows PCL6 drivers.  
1. Open the file you want to print.  
2. Click File Print.  
3. Right-click the appropriate printer.  
4. Your action depends on your operating system.  
Windows XP:  
Windows 2000:  
Win Me/98, NT:  
5. Click the Setup tab.  
Click Preferences.  
Click Printing Preferences.  
Click Properties.  
6. Under Driver Settings, make sure the appropriate driver  
setting is selected.  
7. Click the Job Options tab.  
8. Click the Overlay tab.  
9. Under Defined Overlays, click any overlays you wish to use.  
To select more than one, press the Ctrl key while selecting the  
names.  
10. Click OK.  
Each name appears in the Active overlays box.  
To print a sample of an overlay for review  
1. Under Defined Overlays, click the name.  
2. Click Test Print.  
To add more overlays to the list  
1. Click Define overlays.  
2. In the Define overlays dialog box, fill in the appropriate  
information.  
3. Click Close.  
4. Click Print using active overlays.  
5. Click OK.  
6. Click OK.  
7. Click Print.  
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Overlays  
Windows PCL  
Editing  
1. Open the file you want to print.  
2. Click File Print.  
3. Right-click the appropriate printer.  
4. Your action depends on your operating system.  
Windows XP:  
Windows 2000:  
Win Me/98, NT:  
5. Click the Setup tab.  
Click Preferences.  
Click Printing Preferences.  
Click Properties.  
6. Under Driver Settings, make sure the appropriate driver  
setting is selected.  
7. Click the Job Options tab.  
8. Click the Overlay tab.  
9. Click Define overlays.  
The Define overlays dialog box appears.  
10. Under Defined overlays, click the overlay you want to edit.  
11. Make your changes. Click Apply.  
12. Click Close.  
13. Click OK.  
14. Click OK.  
15. Close the Printers dialog box.  
ES3640e MFP Utilities Guide  
Storage Device Manager • 174  
Overlays  
Windows PCL  
Deleting  
1. Open the file you want to print.  
2. Click File Print.  
3. Right-click the appropriate printer.  
4. Your action depends on your operating system.  
Windows XP:  
Windows 2000:  
Win Me/98, NT:  
5. Click the Setup tab.  
Click Preferences.  
Click Printing Preferences.  
Click Properties.  
6. Under Driver Settings, make sure the appropriate driver  
setting is selected.  
7. Click the Job Options tab.  
8. Click the Overlay tab.  
9. Click Define overlays.  
The Define overlays dialog box appears.  
10. Under Defined overlays, click the overlay you want to delete.  
11. Click Remove.  
12. Click Close.  
13. Click OK.  
14. Click OK.  
15. Close the Printers dialog box.  
ES3640e MFP Utilities Guide  
Storage Device Manager • 175  
Web Installer  
General Information  
This utility is a web-based application. It automates tasks for a  
network administrator.  
Discovering printers connected to a TCP/IP network  
Displaying discovered printers on Oki Data web page  
Sending users e-mail notification of the URL that permits  
the downloading of printer driver installation programs for  
discovered printers.  
Administrators can use this utility to manage printers and users  
organized in groups, such as departments or floors.  
How to Install  
Load this program from the Menu Installer located on CD1.  
Additional Information  
Click the Manual icon to access the on-line manual.  
ES3640e MFP Utilities Guide  
Web Installer • 176  
     
Fiery Color Files  
General Information  
These are additional files available via CD2. You copy them from  
CD2 to your hard disk. Many of the files are PostScript files you  
can download and print using Fiery Downloader.  
How to Install  
The Fiery Utilities are installed from CD2.  
For more information, refer to the online EFI Software  
Installation Guide.  
Additional Information  
See the on-line EFI Software Installation Guide, Chapter 1,  
Installing color files from the User Software CD (CD2).  
ES3640e MFP Utilities Guide  
Fiery Color Files • 177  
     
Fiery ColorWise Pro Tools  
General Information  
This utility is the color management system built into the Fiery.  
It is designed to provide both casual and expert users with the  
best color output for a variety of purposes.  
The default settings provide high-quality, out-of-box color from  
many Windows and Mac OS applications. This allows casual  
users to achieve quality output without knowing about or  
changing any color settings on the Fiery.  
How to Install  
The Fiery Utilities are installed from CD2.  
For more information, refer to the online EFI Software  
Installation Guide.  
Additional Information  
See the on-line EFI Color Guide.  
ES3640e MFP Utilities Guide  
Fiery ColorWise Pro Tools • 178  
     
Fiery Command Workstation  
General Information  
This utility provides graphical means to monitor, preview, and  
manage jobs on one or more Fiery servers. You can hide or  
rearrange the components in the interface to create custom  
layouts that meet your job management needs.  
How to Install  
The Fiery Utilities are installed from CD2.  
For more information, refer to the online EFI Software  
Installation Guide.  
Additional Information  
See the on-line EFI Job Management Guide, Chapter 2.  
ES3640e MFP Utilities Guide  
Fiery Command Workstation • 179  
     
Fiery Downloader  
General Information  
This utility allows you to send PostScript (PS), Encapsulated  
PostScript (EPS), Tagged Image FIle Format (TIFF), and  
Portable Document Format (PDF) files directly to the Fiery  
without using the application in which they were created. It also  
allows you to manage printer fonts on the Fiery.  
How to Install  
The Fiery Utilities are installed from CD2.  
For more information, refer to the online EFI Software  
Installation Guide.  
Additional Information  
See the online EFI Printing Guide, Chapter 4.  
ES3640e MFP Utilities Guide  
Fiery Downloader • 180  
     
Fiery Hot Folders  
General Information  
This utility allows you to store and reuse frequently used print  
options when printing PostScript and PDF files on the Fiery.  
This utility is only available for GA models. It is not compatible  
with standard models.  
How to Install  
The Fiery Utilities are installed from CD2.  
For more information, refer to the online EFI Software  
Installation Guide.  
Additional Information  
See the online EFI Printing Guide, Chapter 6.  
ES3640e MFP Utilities Guide  
Fiery Hot Folders • 181  
     
Fiery Mail Port  
General Information  
This utility provides a method to print and control the MFP  
remotely. Jobs are sent to the printer in the form of e-mail  
attachments.  
How to Install  
The Fiery Utilities are installed from CD2.  
For more information, refer to the online EFI Software  
Installation Guide.  
Additional Information  
See the online EFI Software Installation Guide, Chapter 1,  
Installing the EFI Fiery Mail Port section.  
ES3640e MFP Utilities Guide  
Fiery Mail Port • 182  
     
Fiery Printer Delete  
General Information  
Use this utility to uninstall a Fiery printer from your computer.  
You must use this utility to delete a Fiery driver or printer.  
This utility deletes all of the Fiery printer driver files from the  
Printer folder instead of the user manually deleting the printer  
driver from Printer folder.  
How to Install  
The Fiery Utilities are installed from CD2.  
For more information, refer to the online EFI Software  
Installation Guide.  
Additional Information  
This utility does not have a Help file.  
No additional information is necessary.  
ES3640e MFP Utilities Guide  
Fiery Printer Delete • 183  
     
Fiery Remote Scan  
General Information  
The Fiery Remote Scan Utility allows you to manage files scanned  
at the MFP. You use the client software installed on your computer.  
To use the Fiery Remote Scan Utility,  
1. Set up a mailbox.  
A mailbox names a reserved space on the MFP’s hard disk drive.  
2. Use the MFP to scan a document to the mailbox.  
The scanned document is stored in the mailbox.  
3. Use the Fiery software (client software) on your computer to  
work with the file stored in the mailbox.  
You can use the client software to:  
a. send to print  
b. send to email  
c. sent to FTP  
d. save to disk  
How to Install  
The Fiery Utilities are installed from CD2.  
For more information, refer to the online EFI Software  
Installation Guide.  
Additional Information  
For additional information, see the Help file in the utility.  
ES3640e MFP Utilities Guide  
Fiery Remote Scan • 184  
     
ICC Profiles  
General Information  
The ICC Profiles provided with your printer allow you to match  
what you see on screen to what you see on your printed output.  
The profiles are customized for your Oki Data printer. You may  
use the profiles when you use the ColorWise Pro Tools. You may  
also use the profiles with applications that support ICC  
standards.  
How to Install  
See the online EFI Software Installation Guide, Chapter 1,  
Installing the ICC profiles . . . sections.  
Additional Information  
See the online EFI Color Guide, Chapter 1.  
ES3640e MFP Utilities Guide  
ICC Profiles • 185  
     
B
Index  
Symbols  
BIN files 145  
C
%disk0%  
hard disk drive  
PS partition 148  
%Flash0%  
Color adjusting  
flash memory, PCL 148  
hue 16  
Numerics  
in software applications 16  
lightness 16  
saturation 16  
0 partition (PCL), hard disk  
drive 148  
1 partition (common), hard  
disk drive 148  
2, flash memory, PCL 148  
restrict for clients 36  
Color samples (swatches) 13  
Color swatch utility 13  
A
Access, user access to  
printer 6, 27  
Accounting  
client information 37  
printer usage 6, 27  
Adjusting color  
utility 14, 16  
color swatch samples 13  
creating custom colors 15  
darkness 16  
Custom colors, creating 13,  
15  
hue 16  
in software applications 16  
lightness 16  
Darkness, adjustment for  
color 16  
DISK FULL message  
overlays 157  
of your monitor 16  
RGB numbers for  
applications 15  
E
saturation 16  
vividness 16  
Administrative password 135  
Economy  
Energy Star 2  
ES3640e MFP Utilities Guide  
Index • 186  
 
Electromagnetic  
compatibility 2  
Energy  
Energy Star 2  
ERROR PDF to PS conversion  
failed 26  
Forms  
ID number 150  
PCL Macros 143  
PostScript 136  
Storage Device Manager  
storing on printer hard disk  
drive 140  
F
test print 142  
volume number 148  
Fiery Color Files 177  
Fiery ColorWise Pro Tools  
178  
H
Fiery Command Workstation  
179  
Fiery Downloader 180  
Fiery Hot Folders 181  
Fiery Mail Port 182  
Fiery Printer Delete 183  
Fiery Remote Scan 184  
Files  
0 partition (PCL) 148  
deleting files 152, 154  
Show Resources vs. Ad-  
formatting 131  
deleting from HDD 152, 154  
list of files in printer’s  
memory (HDD) 151  
viewing from HDD 152  
Flash memory  
maintenance (Storage  
Device Manager) 128  
PCL  
PS partition 148  
Storage Device Manager  
128, 131  
storing forms 140  
viewing files 152  
HST files 139  
Hue, adjustment for color 16  
%Flash0% 148  
2 148  
Fonts  
embedded fonts in PDF  
files 26  
I
PDF files 26  
ICC Profiles Utility 185  
ID number, overlays 148  
ES3640e MFP Utilities Guide  
Index • 187  
L
Letterhead  
Page counts  
overlays 156  
Lightness, adjustment for  
color 16  
color vs. mono 36  
restricting printing 36  
Passwords  
Logs, printing information 36  
LPR Utility 17  
PCL Macros (forms) 143  
PDF  
embedded fonts 26  
printing files 24  
PDF Direct Print Utility 24  
PIN number  
Storage Device Manager  
132  
PostScript  
forms 136  
M
Memory  
list of files in printer’s  
memory 151  
Messages  
ERROR PDF to PS  
conversion failed 26  
Power  
N
Print Job Accounting  
Server ID 38  
Network  
tracking printer usage 29  
Network Extensions 19  
27  
O
Print logs 36  
OKI Admin Manager Utility  
23  
adjusting your monitor’s  
colors 16  
Printer  
access 6, 27  
registering 36  
tracking usage 6, 27  
Printing  
creating custom colors 13,  
15  
PDF files 24  
Overlays  
description 156  
documents to use as  
Windows PCL 168  
downloading  
Windows PCL or PS 161,  
170  
example 156  
ID number 148  
printing  
Windows PS 164  
slow printing 19, 21  
PrintSuperVision 124  
ES3640e MFP Utilities Guide  
Index • 188  
PRN files  
Utilities  
Storage Device Manager  
139  
Projects  
Storage Device Manager  
138  
Color Swatch 13  
Fiery ColorWise Pro Tools  
178  
Workstation 179  
R
Fiery Hot Folders 181  
Fiery Printer Delete 183  
Fiery Remote Scan 184  
ICC Profiles 185  
Registering  
clients 36  
printers 36  
Reports  
color swatch sample 14  
files in printer’s memory  
(HDD) 151  
Network Extensions 19  
OKI Admin Manager 23  
PDF Direct Print 24  
PrintSuperVision 124  
Storage Device Manager  
information about print  
jobs 36  
Network Administrator 36  
RGB  
numbers for software  
applications 15  
S
V
Sample color swatches 14  
Saturation, adjustment for  
color 16  
Vividness, adjustment for  
color 16  
Voltage  
Volume number  
forms 148  
Server ID 38  
Slow printing 19, 21  
Software utilities 19, 128  
Storage device manager 128  
W
U
Web Installer Utility 176  
Usage  
reports 36  
ES3640e MFP Utilities Guide  
Index • 189  

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