Go to
UP416
businessphones.vtech.com
to register your product for
enhanced warranty support and
latest VTech product news.
4-Line Office Phones
Main Console
User’s manual
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Important safety information
This symbol is to alert you to important operating or servicing instructions that may appear
in this user’s manual. Always follow basic safety precautions when using this product to
reduce the risk of injury, fire, or electric shock.
Safety information
• Read and understand all instructions in the user’s manual. Observe all markings on
the product.
• Avoid using a telephone during a thunderstorm. There may be a slight chance of electric shock
from lightning.
• Do not use the telephone to report a gas leak in the vicinity of the leak. Under certain
circumstances, a spark may be created when the adapter is plugged into the power outlet, or
when the handset is replaced in its cradle. This is a common event associated with the closing
of any electrical circuit. The user should not plug the phone into a power outlet, and should
not put a charged handset into the cradle, if the phone is located in an environment containing
concentrations of flammable or flame-supporting gases, unless there is adequate ventilation. A
spark in such an environment could create a fire or explosion. Such environments might include:
medical use of oxygen without adequate ventilation; industrial gases (cleaning solvents; gasoline
vapors; etc.); a leak of natural gas; etc.
• Do not use this product near water, or when you are wet. For example, do not use it in a wet
basement or shower, or next to a swimming pool, bathtub, kitchen sink, or laundry tub. Do not
use liquids or aerosol sprays for cleaning. If the product comes in contact with any liquid, unplug
any line or power cord immediately. Do not plug the product back in until it has dried thoroughly.
• Install this product in a protected location where no one can trip over any line or power cords.
Protect cords from damage or abrasion.
• If this product does not operate normally, see the Troubleshooting section on pages 106-112
of this user’s manual. If you cannot solve the problem, or if the product is damaged, refer to the
Limited warranty section on pages 116-117. Do not open this product except as directed in your
user’s manual. Opening the product or reassembling it incorrectly may expose you to hazardous
voltages or other risks.
• This power adapter is intended to be correctly oriented in a vertical or floor mount position. The
prongs are not designed to hold the plug in place if it is plugged into a ceiling, an under-the-table
or cabinet outlet.
Caution: Use only the power adapter provided with this product. To obtain a
replacement, visit our website at businessphones.vtech.com or call 1 (800) 595-9511.
In Canada, please dial 1 (800) 267-7377.
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i
Important safety information
Especially about cordless telephones
• Electrical power: The telephone base must be connected to a working electrical outlet. The
electrical outlet should not be controlled by a wall switch. Calls cannot be made from the handset
if the telephone base is unplugged, switched off or if the electrical power is interrupted.
• Power adapter: The power adapter is intended to be correctly oriented in a vertical or floor mount
position. The prongs are not designed to hold the plug in place if it is plugged into a ceiling,
under-the-table or cabinet outlet.
Precautions for users of implanted cardiac pacemakers
Cardiac pacemakers (applies only to digital cordless telephones):
Wireless Technology Research, LLC (WTR), an independent research entity, led a multidisciplinary
evaluation of the interference between portable wireless telephones and implanted cardiac
pacemakers. Supported by the U.S. Food and Drug Administration, WTR recommends to
physicians that:
Pacemaker patients
•
•
Should keep wireless telephones at least six inches from the pacemaker.
Should NOT place wireless telephones directly over the pacemaker, such as in a breast pocket,
when it is turned ON.
•
Should use the wireless telephone at the ear opposite the pacemaker.
WTR’s evaluation did not identify any risk to bystanders with pacemakers from other persons using
wireless telephones.
Especially about telephone answering systems
Two-way recording: This unit does not sound warning beeps to inform the other party that the call is
being recorded. To ensure that you are in compliance with any federal or state regulations regarding
recording a telephone call, you should start the recording process and then inform the other party
that you are recording the conversation.
SAVE THESE INSTRUCTIONS
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ii
Parts checklist
Your telephone package contains the following items. Save your sales receipt
and original packaging in the event warranty service is necessary.
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to register your product for
UP416
enhanced warranty support and
latest VTech product news.
4-Line Office Phones
Main Console
Abridged user’s manual
Abridged user’s
manual
Console power
adapter
Handset with coiled
cord installed
Console
Ethernet cable
Two gray telephone line cords
(2-conductor)
Two black telephone line cords
(4-conductor)
Wall mount bracket
Replacement directory card
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iii
Table of contents
Getting started
Adding a corded headset....................... 28
Console overview..................................... 1
Console screen icons............................... 4
Alert tones and lights................................ 5
Alert tones............................................. 5
Lights..................................................... 5
Introduction............................................... 6
Planning your system............................... 7
To add a corded headset to the
console................................................ 28
System setup.......................................... 29
Menu settings...................................... 29
Set extension number......................... 29
Release extension number................. 30
Prime line ............................................ 31
Line group ........................................... 32
Network setup..................................... 33
Discovery method ............................... 36
Network info ........................................ 37
Method 1: Install the console as a
system telephone.................................. 7
Planning your system............................... 8
Method 2: Install the console as a
stand-alone telephone .......................... 9
Telephone settings
Installation .............................................. 10
Console installation.................................11
Telephone setup..................................... 38
Ringer volume..................................... 38
Ringer tone.......................................... 39
Set date/time....................................... 40
LCD language..................................... 41
Home area code ................................. 42
Key tone.............................................. 43
LCD contrast....................................... 43
Dial mode............................................ 44
Call privacy.......................................... 44
Music on hold...................................... 45
Hold reminder...................................... 45
Phone rename .................................... 46
Set default........................................... 46
Customer support ............................... 47
For installation with use of UP406
deskset in the system - auto set IP..... 15
For installation with use of UP406
deskset in the system - set static IP ... 16
Console installation (stand-alone
telephone)........................................... 17
Wall mount installation ........................... 18
To mount the console on the wall ....... 18
Wall mount to tabletop installation ...... 22
Connecting desksets.............................. 23
To connect a deskset to your UP416
console................................................ 23
Adding and registering a cordless
handset ............................................... 25
To register an UP407 cordless
handset to your UP416 console ......... 25
Telephone operation
Adding and registering a cordless
Telephone operation............................... 48
Line indicators..................................... 48
Making and ending a call.................... 48
On hook dialing (predialing)................ 49
Full-duplex speakerphone .................. 49
Answering a call.................................. 49
Temporary ringer silencing.................. 49
headset ............................................... 26
To register an IS6100 cordless
headset to your UP416 console ......... 26
Deregistering cordless handset and
cordless headset................................. 27
To deregister the cordless handset and
headset from the UP416 console ....... 27
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iv
Directory
Options while on calls ............................ 50
Call waiting.......................................... 50
Volume control .................................... 50
Mute .................................................... 50
Temporary tone dialing........................ 50
Hold..................................................... 51
Switching between lines...................... 51
Call privacy.......................................... 52
Recording a call .................................. 53
Chain dialing ....................................... 54
Redial ..................................................... 55
About the directory................................. 68
Capacity .............................................. 68
Exit the directory ................................. 68
Create directory entries.......................... 69
Create a new directory entry............... 69
Review directory entries...................... 70
Search directory..................................... 71
Search by name.................................. 71
Dial, delete or edit entries ...................... 72
Display dial.......................................... 72
Delete an entry.................................... 72
Edit an entry........................................ 73
Copy a directory entry to one touch.... 74
To view the 10 most recently dialed
numbers.............................................. 55
To redial a number .............................. 55
To copy a redial entry to directory....... 55
Caller ID
To copy a redial entry to one-touch
About the caller ID.................................. 75
memory............................................... 56
Information about caller ID with call
To delete a number ............................. 56
Auto-redial........................................... 57
Conference call ...................................... 58
A. Inviting parties using Intercom........ 58
B. Join a call in progress..................... 59
Call scenario ....................................... 60
Intercom ................................................. 61
Make an intercom call to an extension...61
Answer an intercom call...................... 61
End an intercom call ........................... 61
waiting................................................. 75
Caller ID information............................... 76
How the caller ID information
(call log) works.................................... 76
Caller ID operation ................................. 77
Memory match .................................... 77
Missed (new) calls indicator................ 77
Review the caller ID information......... 77
View dialing options ............................ 78
Dial a call history entry........................ 78
Save a caller ID entry to the directory...79
Copy a caller ID entry to one touch .... 80
Delete entries...................................... 80
Answer an incoming call during an
intercom call........................................ 61
Call transfer............................................ 62
Blind transfer....................................... 62
Call transfer using intercom ................... 63
Reasons for missing caller ID
information .......................................... 81
Transfer a call and speak to the
receiving party .................................... 63
Answering system
One touch............................................... 64
Assign a one-touch entry.................... 64
Review the one-touch entry................ 66
To dial a one-touch entry..................... 66
Edit the one-touch key ........................ 66
Delete an one-touch key..................... 67
About the answering system.................. 82
Answering system capacity ................ 82
Auto attendant setup.............................. 83
Auto attendant on/off........................... 83
Auto attendant delay........................... 83
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v
Appendix
Announcement.................................... 84
Night mode.......................................... 85
Console display screen messages ...... 103
Troubleshooting.................................... 106
Maintenance..........................................113
FCC part 68 and ACTA .........................114
FCC part 15...........................................115
Limited warranty....................................116
Technical specifications.........................118
Record the auto attendant
announcement.................................... 85
Set the start and end time of auto
attendant announcement.................... 86
Play the auto attendant
announcement.................................... 87
Reset the auto attendant
announcement.................................... 87
Index ....................................................119
Reset auto attendant........................... 88
Private mailbox setup............................. 89
Private mailbox on/off ......................... 89
Private mailbox delay.......................... 89
Announcement.................................... 90
Call intercept ....................................... 92
Answering system setup........................ 93
Remote access code .......................... 93
Message date/time.............................. 93
Message alert ..................................... 94
Message Length ................................. 94
Call screening ..................................... 95
Recording time.................................... 95
Auto attendant operation........................ 96
Using the auto attendant .................... 96
Auto attendant (AA) flow chart............ 97
Answering system operation.................. 98
New message indication..................... 98
Call screening ..................................... 98
Call intercept ....................................... 98
Message playback .............................. 98
Options during playback ..................... 99
Delete all central mailbox messages... 99
Delete all private mailbox messages...100
Record memo ................................... 100
Remote access .................................... 101
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vi
Getting started
Console overview
MENU/SELECT
CALL HISTORY
•
•
Press to enter the menu.
•
Press to view caller ID
information (page 77).
While in the menu, press to
select an item or save an
entry or setting.
MESSAGE WAITING
indicator
•
Flashes when there are new
messages in the central
mailbox or private mailbox
(page 98).
ANS SYS
•
Press to enter the answering
system setup menu.
LINE 1-LINE 4 keys
•
Press to make or answer a
call on the desired line
(pages 48-49).
CANCEL
•
While in a menu, press to
cancel an operation and exit
the menu display.
DELETE
•
•
•
While playing a message,
press to delete the message
(page 99).
DIRECTORY
•
While reviewing the caller ID
information, press to delete an
individual entry (page 80).
Press to view directory
information (page 70).
While predialing, press to
delete digits (page 49).
Navigation keys
•
While in menus, press
or
to scroll through the menus, highlight
items or change settings. Press /SKIP to enter the highlighted
item, or press /REPEAT to return to the previous menu.
•
•
While entering names or numbers, press /REPEAT or /SKIP to
move the cursor to the left or right.
While playing back messages, press /REPEAT to repeat the
message, or press /SKIP to skip to the next message.
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1
Getting started
Console overview
One-touch keys
•
Press to dial the desired
one-touch number (page 66).
Directory card
To write names on the directory
card, follow the steps below:
1. Pull out the directory card.
2. Write the information on the
directory card.
3. Replace the directory card
under the plastic cover.
SPEAKER
•
Press to turn on the
speakerphone. Press again
to turn it off (page 49).
MIC
TRANSFER
•
Press to transfer a call to
an extension
FLASH
•
During a call, press to
answer an incoming call
when you receive a call
waiting alert (page 50).
(pages 62 and 63).
CONFERENCE
•
Press to add another
extension or outside
line to an existing call
(pages 58-60).
HOLD
•
Press to place an outside
call on hold (page 51).
AUTO REDIAL
Press to view the last
10 numbers dialed
INTERCOM
•
•
When in idle mode, press
to initiate an intercom call
(page 61).
(page 55 and page 57).
S/VOLUME/T
MUTE
•
•
•
During a call, press to
adjust the listening volume
(page 50).
•
During a call, press to mute
the microphone (page 50).
During message playback,
press to adjust the
playback volume (page 99).
HEADSET
•
When a corded headset is
connected to the console,
press to make, answer or
hang up a call (page 49).
Press to adjust the ringer
volume when in idle mode
(page 38).
LOWER
•
When assigning or dialing a one-touch
number, press to switch to the lower
location (the second 16 locations) of a
one-touch key (pages 64-67).
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2
Getting started
Console overview
Main menu
The > symbol highlights a menu item.
Main menu
•
•
•
•
•
•
•
Ringers (pages 38-39)
>Ringers
Set Date/Time
One Touch
Set Date/Time (page 40)
One Touch (pages 64-67)
Phone Settings (pages 41-46)
System Setup (pages 29-37)
Registration (pages 23-27)
Customer Support (page 47)
Phone Settings
System Setup
Registration
Customer Support
Using menus
•
•
•
Press MENU/SELECT to show the main menu.
Press or to scroll through menu items.
Press MENU/SELECT or press /SKIP to select
a highlighted menu item.
•
•
Press MENU/SELECT to save changes.
Press CANCEL to cancel an operation, exit the
menu display or return to the idle screen.
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3
Getting started
Console screen icons
Telephone lines -On when this console is selected under the corresponding
line group setting.
L1 L2 L3 L4
Ringer off - On steadily when the ringer volume is set to OFF.
Headset - On steadily when using a corded headset.
Speakerphone - On steadily when using the speakerphone.
Mute - Microphone is muted.
MUTE
PRIV
Call privacy - On steadily when the call privacy feature is set to On.
REC
Record a call - On steadily when recording a call.
New private mailbox message - New message in the private mailbox.
Private mailbox on - The private mailbox is turned on.
New central mailbox message - New message in the central mailbox.
New caller ID log - Missed and new calls.
MB
NEW
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4
Getting started
Alert tones and lights
Alert tones
One beep
You have set the hold reminder on.
-OR-
The telephone is recording a memo.
-OR-
You have set the message alert tone on.
-OR-
There is an incoming call waiting.
Lights
LINE 1/LINE 2/LINE 3/LINE 4
•
•
On when the telephone line is in use.
MESSAGE WAITING
Flashes when the telephone line is
on hold.
•
Flashes when there
are new private or
central messages.
•
Flashes quickly when there is an
incoming call or a transfer call.
ANS SYS
Large lighted display
•
On when the private
mailbox is on.
•
Flashes when the auto
attendant is answering
or directing calls and
the private mailbox
is off.
INTERCOM
•
On when the
console is on an
intercom call.
•
Flashes when the
answering system is
playing or recording
announcements or
messages.
•
Flashes when there
is an incoming
intercom call.
MUTE
HOLD
•
On with the
microphone is muted.
•
Flashes when a
telephone line is
on hold.
HEADSET
•
On when the corded
headset is in use.
SPEAKER
•
On when the
speakerphone is on.
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5
Getting started
Introduction
This UP416 is the console of a 4-line telephone system. It is expandable to
a maximum of 15 UP406 desksets, a UP407 cordless handset and a VTech
IS6100 cordless headset. Expanding your system requires you to connect
and register each new device first (see pages 23-26). This system is not
compatible with any other VTech 4-line small business telephones, except
for the UP406 deskset and UP407 handset. The console can also be used
as a stand-alone telephone without connecting it to system desksets via an
Ethernet network.
The UP416 telephone is hearing-aid compatible and can be connected to four
telephone lines. This telephone features a speakerphone for handsfree use
and a headset jack compatible with most headsets using two-band 2.5mm
headset plugs (sold separately).
There are two network ports, known as the Ethernet port and PC port, at the
back of the console. The Ethernet port allows the UP416 telephone to connect
with UP406 desksets via an Ethernet wall jack, Ethernet switch or router. The
PC port is for another device such as a personal computer to connect to the
Ethernet network through the console.
The UP416 console supports intercom and call transfers between
system extensions and is capable of connecting five parties on the same
conference call.
This telephone also features a 32-number one- and two-touch memory for
faster dialing and has a directory that can store up to 50 additional numbers
with names. This telephone has a caller ID feature that supports caller ID with
call waiting service. Caller ID services are subscriber services available from
many telephone service providers for a fee. The telephone can store up to 200
caller ID entries.
Your UP416 console also features a built-in digital answering system with a
central mailbox and private mailbox. This UP416 telephone is equipped to
function as an auto attendant in a multi-telephone system. An auto attendant
telephone can pick up and redirect incoming calls to other extensions in your
telephone system. For details, see the Auto attendant operation section
(pages 96-97). This user’s manual contains detailed instructions for using your
UP416 console. Please read this user’s manual before using this telephone.
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6
Getting started
Planning your system
The UP416 package includes only the console. You have to purchase
UP406 deskset, UP407 cordless handset, and IS6100 cordless headset
separately to expand your system.
To order them, visit our website at businessphones.vtech.com or call
1 (800) 595-9511. In Canada, please dial 1 (800) 267-7377.
There are two installation methods:
Method 1: Install the console as a system telephone so that it can be
connected to UP406 desksets via your Ethernet network.
-OR-
Method 2: Install the console as a stand-alone telephone so that it can
function as an independent 4-line telephone without connecting it to
desksets.
Method 1: Install the console as a system telephone
You must install and set up the UP416 console first before expanding your system
with UP406 deskset, UP407 cordless handset or IS6100 cordless headset.
Make sure you connect the console and all desksets to the Ethernet network.
You can use the existing Ethernet wall jack to which your computer is already
connected, or set up a new network. Refer to pages 11-16 for installation
instructions.
IS6100 cordless headset
Ethernet switch/
Router
UP407
cordless
handset
Phone lines
1((
%#0%'.
+06
1((
%#0%'.
+06
1((
%#0%'.
+06
UP406 deskset
UP407
UP407
cordless
handset
cordless
handset
UP416 console
IS6100 cordless headset
IS6100 cordless headset
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7
Getting started
Planning your system
Use the existing Ethernet wall jack:
Use the PC port on the console as an Internet pass-through.
1. Unplug your Ethernet cable of your computer from the existing Ethernet
wall jack.
2. Plug one end of the Ethernet cable into the Ethernet port ( ) at the back of
the console and the other end into the Ethernet wall jack.
3. Connect your computer to the Ethernet network through the PC port ( ) of
this console.
Use only
Supplied
Adapter
5.1
L4
L3/4
L2
L1/2
NOTES:
•
The PC port does not function when there is no power connected to this console. Refer to pages
11-16 for installation instructions.
•
•
This telephone system does not support Power over Ethernet (PoE).
If you are using the Gigabit Ethernet system, the connection speed of your computer will
be slower.
Set up a new network:
Contact your technical support for the Ethernet network setup.
Make sure your Ethernet switch or router has enough slots to accomodate
the console, each deskset and your computers. Refer to pages 11-16 for
installation instructions.
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8
Getting started
Planning your system
Method 2: Install the console as a stand-alone telephone
You can install the console without connecting it to UP406 desksets via an
Ethernet network. You must install and set up the UP416 console first before
expanding your system with UP407 cordless handset or IS6100 cordless
headset. Refer to pages 11-14 and page 17 for installation instructions.
1((
%#0%'.
+06
UP407
cordless
UP416 console
handset
IS6100 cordless headset
NOTES:
•
•
Make sure you connect only one telephone system to the desired telephone lines.
You must have telephone jacks and electrical outlet not controlled by wall switch near where you
install the console.
•
•
You can have only one console in a system.
Make sure you assign a unique extension number to each individual phone in your telephone
system. See Set extension number on page 29.
•
You can register only one UP407 cordless handset and one VTech IS6100 cordless headset
to a UP416 console or a UP406 deskset. For optimal performance, make sure you do not
register more than five cordless accessories. More cordless accessories still work, but you might
experience degradation in various performances.
•
When the console or a deskset has cordless accessories, the accessories are all part of the
same extension.
•
•
Only one device with the same extension can be used at a time.
If you have cordless accessories, for optimum range and better reception, place the console in a
central and open location.
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9
Getting started
Installation
Install the console close to the telephone jacks, an Ethernet wall jack (if
necessary), and a power outlet not controlled by a wall switch. The telephone
can be placed on a flat surface or vertically mounted on the wall (pages 18-22).
TIP: If you subscribe to high-speed Internet service (DSL - digital subscriber line) through
your telephone lines, you must install DSL filters between the telephone line cords and the
telephone wall jacks (see page 13 or 14). The filter prevents noise and caller ID problems
caused by DSL interference. Please contact your DSL service provider for more information
about DSL filters.
Your product may be shipped with a protective sticker covering the console
display - remove it before use.
For customer service or product information, visit our website at
businessphones.vtech.com or call 1 (800) 595-9511. In Canada, please dial
1 (800) 267-7377.
Avoid placing the console too close to:
• Communication devices such as television sets, VCRs, or other
cordless telephones.
• Excessive heat sources.
• Noise sources such as a window with traffic outside, motors, microwave
ovens, refrigerators, or fluorescent lighting.
• Excessive dust sources such as a workshop or garage.
• Excessive moisture.
• Extremely low temperature.
• Mechanical vibration or shock such as on top of a washing machine or
work bench.
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10
Getting started
Console installation
• Do not power up the console until you have plugged in all telephone
lines and the Ethernet cable as instructed in steps 4-5.
• The power adapter is intended to be correctly oriented in a vertical or
floor mount position. The prongs are not designed to hold the plug in
place if it is plugged into a ceiling, under-the-table or cabinet outlet.
1. Plug the end of the coiled handset cord into the
jack on the left side of the telephone.
2. Lift the kickstand as the arrows indicate below to release it from the groove.
There are seven pairs of grooves designed to hold the console at different
angles for optimum visibility.
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11
Getting started
Console installation
3. Snap the kickstand into the desired grooves until it locks into place.
4. Connect the telephone lines, Ethernet cable (if necessary) and power
adapter.
See the illustration on the next page to connect to four single-line wall jacks;
or see page 14 to connect to two 2-line wall jacks.
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12
Getting started
Console installation
Option 1: Connect to four single-line wall jacks
NOTES:
•
Use only the power adapter supplied with this product. To order a replacement power adapter,
visit our website at businessphones.vtech.com or call 1 (800) 595-9511. In Canada, please
dial 1 (800) 267-7377.
•
•
Plug the black telephone line cords into the L1/2 and L3/4 jacks of the console, and plug the
gray telephone line cords into the L2 and L4 jacks of the console respectively.
If you are installing less than four telephone line cords to the console, plug the telephone line
cords starting from the L1/2 jack. Avoid having unoccupied telephone jack between other
occupied telephone jacks.
•
If you want to use an occupied Ethernet wall jack, use the PC port on the console as an Internet
pass-through. For details, see Use the existing Ethernet wall jack on page 8.
Plug one end of the
Plug the other end of the
telephone lines into the
1-line telephone wall jacks.
Ethernet cable into the
Ethernet port ( ) at the
back of the console.
6
Plug the larger
Plug the other end
end of the console
power adapter into
an electrical outlet
not controlled by a
wall switch.
of the Ethernet cable
into an Ethernet
switch or router.
Ethernet
switch/
Line 4
Line 3
Liniee2
Line 1
n12
Ln
Ln34
Router
Use only
Supplied
Adapter
5.1
L4
L3/4
L2
L1/2
Plug the small end of the console
power adapter into the power jack
at the back of the console.
Plug one end of the
telephone lines into
the L1/2, L2, L3/4
and L4 jacks at the
back of the console.
If you have DSL high-
speed Internet service
on a particular line, a
DSL filter (not included)
is required on that line.
The DSL filter must
be plugged into the
telephone wall jack.
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13
Getting started
Console installation
Option 2: Connect to two 2-line wall jacks
NOTES:
•
•
•
Use only the power adapter supplied with this product. To order a replacement power adapter,
visit our website at businessphones.vtech.com or call 1 (800) 595-9511. In Canada, please
dial 1 (800) 267-7377.
A 2-line wall jack supports two telephone numbers in one wall jack. Contact your telephone
service provider for details. You must plug the black telephone line cords into the 2-line wall
jacks and the L1/2 and L3/4 jacks of the console for the lines to work properly.
If you want to use an occupied Ethernet wall jack, use the PC port on the console as an Internet
pass-through. For details, see Use the existing Ethernet wall jack on page 8.
Plug one end
of the Ethernet
cable into the
Ethernet port (
at the back of the
console.
Plug the other end of the
telephone lines into the
2-line telephone wall jacks.
6
Plug the other
end of the
Ethernet cable
into an Ethernet
switch or router.
)
Plug the larger
end of the
console power
adapter into an
electrical outlet
not controlled by
a wall switch.
Ethernet
switch/
Line3/4
Line1/2
Router
Use only
Supplied
Adapter
5.1
L4
L3/4
L2
L1/2
Plug one end of the black telephone
line cord into the L1/2 jack at the
back of the console. Then, plug one
end of another black telephone line
cord into the L3/4 jack.
Plug the small end of the
console power adapter
into the power jack at the
back of the console.
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14
Getting started
Console installation
For installation with use of UP406 deskset in the system - auto set IP
If you want to use the console as a stand-alone telephone, skip to
page 17.
After the console is powered up, it takes at least one minute to start up the
system and the screen displays booting.... during startup. The screen displays Is
this Console going to register UP406 Desksets? ‘SELECT’: Yes ‘CANCEL’:
No. Press SELECT. The screen shows Console is in system mode.
The console is set to obtain an IP address automatically
by default. The screen displays Obtaining IP from
DHCP server Please wait... while the console is
obtaining an IP address from the Ethernet switch or
Is this Console
going to register
UP406 Desksets?
router. After an IP address is obtained, the screen
‘SELECT’: Yes
displays IP obtained: XXX.XXX.X.XXX Please set an
‘CANCEL’: No
extension number to this phone.
If the console cannot obtain IP address automatically,
it displays No IP obtained. Check network. and then
the Network setup menu. You may need to enter the IP
address manually under the Set static IP menu. See the
instructions on the next page for details.
Obtaining IP from
DHCP server
Please wait...
To set an extension number:
1. When the console displays IP obtained: XXX.XXX.
X.XXX Please set an extension number to this
phone, press MENU/SELECT.
IP obtained:
XXX.XXX.X.XXX
2. Press /REPEAT or /SKIP to choose the desired
extension number.
Please set an
extension number
to this phone.
3. Press MENU/SELECT to save.
4. The console displays Please wait... and then
Starting... It takes a while for the system to finish the
startup and the console enters idle screen when the
startup is done. The console is named Console by
default.
Set Ext No.
11
5. Wait for approximately one minute for console to
synchronize, then lift the handset. If you hear a dial
tone, the installation was successful.
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15
Getting started
Console installation (system telephone)
For installation with use of UP406 deskset in the system - set static IP
Instructions on this page are for users to enter static IP to set up the
console, due to a failure in obtaining IP from the Ethernet switch or
router automatically. If you have successfully obtained the IP from your
Ethernet switch or router, you do not need to perform the steps below.
To set static IP when initially setting up the console:
1. If the console cannot obtain an IP address from the Ethernet switch or router
after you power it up, the screen displays No IP obtained. Check network.
and then displays the network setup menu.
2. Press or to scroll to Set static IP, then press MENU/SELECT.
3. The screen displays Enter static IP. Use the dialing keys to enter a
specific IP.
•
•
•
Press DELETE to delete a character.
Press # to add a dot.
Press /REPEAT or /SKIP to move the cursor to the left or right.
When entering a specific IP, make sure the IP range is not blocked by
the Ethernet switch or router.
4. Press MENU/SELECT. The screen displays Subnet mask: Use the dialing
keys to enter a specific subnet mask.
•
•
•
Press DELETE to delete a character.
Press # to add a dot.
Press /REPEAT or /SKIP to move the cursor to the left or right.
5. Press MENU/SELECT. The screen displays Router/Gateway: Use the dialing
keys to enter a specific gateway.
•
•
•
Press DELETE to delete a character.
Press # to add a dot.
Press /REPEAT or /SKIP to move the cursor to the left or right.
6. Press MENU/SELECT to save. The screen displays IP obtained: XXX.XXX.
XXX.X Please set an extension number to this phone.
7. Press MENU/SELECT. Press /REPEAT or /SKIP to choose the desired
extension number.
8. Press MENU/SELECT to save. The screen displays Please wait... and then
Starting... It takes a while for the system to finish the startup. The console
enters the idle screen when the startup is done.
9. Lift the handset. If you hear a dial tone, the installation was successful.
NOTE: Make sure the static IP you entered is not occupied by other network devices. You can
check the occupied IP addresses in your router menu.
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16
Getting started
Console installation (stand-alone telephone)
This UP416 console can be used as a stand-alone telephone without
connecting it to UP406 desksets via an Ethernet network.
Follow the steps below to set up the console if you
do not connect it to an Ethernet network.
Is this Console
going to register
UP406 Desksets?
1. Follow the steps on pages 11-14 to connect the line
cords and adjust the console’s viewing angle.
‘SELECT’: Yes
‘CANCEL’: No
2. When the screen displays Is this Console going
to register UP406 Desksets? ‘SELECT’: Yes
‘CANCEL’: No, press CANCEL. The screen displays
Console is in standalone mode.
3. The screen displays Starting... It takes a while for the
system to finish the startup. The console enters the
idle screen when the startup is done.
Console is in
standalone mode
4. Lift the handset. If you hear a dial tone, the installation
was successful.
You may change the stand-alone telephone to a
system telephone (with use of UP406 deskset) at a
later stage. Follow the steps below if you want to do so.
1. Connect the Ethernet cable between the console and the Ethernet switch or
router (see pages 13-14 for details).
2. Follow steps 1-8 in To enable the Auto set IP under the Network setup
section on page 33 to obtain an IP automatically.
-OR-
If you cannot obtain an IP automatically and need to enter one manually,
see steps 1-8 in To enable the Set static IP under the Network setup
section on pages 34-35 for details.
3. You may now connect UP406 deskset to the console. See Connecting
desksets on pages 23-24 for installation instructions.
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17
Getting started
Wall mount installation
To mount the console on the wall
1. Unplug the power adapter from the outlet, the telephone line cords from the
wall jacks (or DSL filters), and the Ethernet cable from the Ethernet switch
or router.
2. Put the corded handset aside. Use a coin to rotate the handset tab 180
degrees. The protruding edge holds the corded handset when the phone is
mounted on the wall.
Protruding edge
Handset tab
3. Lift the kickstand as indicated by the arrows below to release it from
the grooves.
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18
Getting started
Wall mount installation
4. Snap the kickstand into the outermost groove until it locks into place.
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19
Getting started
Wall mount installation
5. Install the wall mount bracket to the console as shown below. Insert the
upper tabs of the mounting bracket into the upper slots at the back of the
console. Press the lower tabs of the mounting bracket into the lower slots at
the back of the console until they lock into place.
6. Connect the telephone line cords, Ethernet cable (if necessary) and power
adapter as shown below.
Ethernet
switch/
Router
Line 1 Line 2 Line 3 Line 4
To connect to two 2-line wall jacks, refer to the Option 2: Connect to two
2-line wall jacks, illustration on page 14.
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20
Getting started
Wall mount installation
7. Align the upper wall mounting hole on the back of the console with the upper
tab of the standard wall plate. Make sure the lower wall mounting hole on
the mounting bracket also aligns with the lower tab of the standard wall
plate. Push the console down until it clicks securely in place.
8. Bundle the telephone line cord and power adapter cord neatly with
twist ties.
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21
Getting started
Wall mount installation
Wall mount to tabletop installation
To change the console from the wall mount position to tabletop position, follow
the steps below.
1. If the telephone line cords and power adapter cord are bundled, untie
them first.
2. Push the console up to remove it from wall. Unplug the telephone line cords
(or DSL filters) from the wall, the power adapter from the power outlet, and
the Ethernet cable from the Ethernet switch or router.
3. See Console installation on pages 11-12.
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22
Getting started
Connecting desksets
Your telephone can support up to 15 UP406 desksets. The desksets must be
connected to the console before use. You must connect each deskset separately.
Make sure your deskset is installed properly. Refer to the UP406 deskset user’s
manual for details. Start the connection when the deskset screen shows
IP obtained: XXX.XXX.X.X Press SELECT to proceed.
To connect a deskset to your UP416 console
1. The deskset should display IP obtained:
XXX.XXX.X.X Press SELECT to proceed before you
begin connection.
IP obtained:
XXX.XXX.X.X
Press SELECT
2. On the deskset, press MENU/SELECT.
to proceed
3. The deskset screen displays Enter the name of the
Console connecting to this phone. Press
MENU/SELECT.
Enter the name
4. The screen displays Console’s name:. The
of the Console
console’s name is set as Console by default. If you
have changed your console’s name, enter the same
name using dialing keys on the deskset. Otherwise,
skip to step 5 to continue.
connecting to
this phone
Console’s name:
•
•
Press DELETE to delete a character.
Press /REPEAT or /SKIP to move the cursor to
the left or right.
Console_
5. Press MENU/SELECT to save. The deskset screen
displays Please set an extension number to
this phone. Press MENU/SELECT.
6. Press /REPEAT or /SKIP to choose the desired
extension number. The extension number ranges from
11 to 26. Press MENU/SELECT to confirm.
Please set an
extension number
to this phone.
7. The deskset screen displays Connecting to
Console... It takes up to 60 seconds to complete the
connection. The deskset screen displays Connected
to Console when the connection is successful.
Set Ext No.
12
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23
Getting started
Connecting desksets
To connect a deskset to your UP416 console (continued)
8. The deskset screen displays Starting... It takes a
while for the system to finish the startup. The deskset
enters the idle screen when the startup is done.
9. Lift the handset. If you hear a dial tone, the connection
Starting...
was successful.
NOTES:
•
If the connection is not successful, the deskset returns to the previous screen. Try the
connection process again.
•
•
Make sure you assign a unique extension number to the deskset.
If you want to replace a deskset and keep the same extension number, make sure you release
its extension number after disconnected from the console. See Release extension number on
page 30.
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24
Getting started
Adding and registering a cordless handset
You can add a cordless handset (UP407, purchased separately) to your
console. The cordless handset must be registered with the UP416 console
before use. When first purchased, the handset shows Choose Handset in
Registration at base menu. Put handset on cradle to register.
Make sure the cordless handset is properly installed before you begin
registration. Refer to the user’s manual of the cordless handset for details. If the
handset does not have enough power to proceed with the registration, you need
to charge the new handset for at least five minutes.
To register an UP407 cordless handset to your UP416 console
NOTE: Register each cordless handset or headset separately.
1. Make sure the cordless handset is out of the
charger and the screen shows Choose Handset in
Registration at base menu. Put handset on cradle
to register.
Ringers
Set Date/time
One Touch
Phone Settings
2. On the UP416 console, press MENU/SELECT.
System Setup
3. Press
or
to scroll to Registration and press
>Registration
MENU/SELECT or /SKIP.
Customer Support
4. Press MENU/SELECT again or press /SKIP to select
Handset. The console screen shows Registering
handset... (Put handset on cradle to start).
Registration
>Handset
5. Place the unregistered cordless handset into the
charger. The handset screen displays Registering...
Please wait. The handset beeps once and begins
registering to the UP416 console. It takes up to
60 seconds to complete the registration. The
UP416 console shows Handset registered and
the handset shows Ext Handset. To change the
handset name and the extension number shown on
the handset screen, refer to the Phone rename and
Extension no. sections in the user’s manual of the
cordless handset.
DECT Headset
Deregistration
Registering
handset...
(Put handset on
cradle to start)
If the registration is not successful, the UP416 console
screen returns to the previous screen. Wait for about
two minutes, then try the registration process again with
step 1.
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25
Getting started
Adding and registering a cordless headset
You can use this console handsfree when you register a DECT 6.0 cordless
headset (VTech model IS6100) to the console. You can only register one
cordless headset to the console. Make sure the headset is charged before use.
Refer to the user’s manual of the cordless headset for details.
Place the headset in the headset charger and note the color of the button.
If the button flashes in red and blue alternately, the headset is unregistered. If
the button shows a constant red light (charging) or blue light (fully charged),
the headset is registered to other device. Deregister the headset before you
can register it to the console. See the deregistration instructions in the user’s
manual of the telephone to which it is currently registered.
To register an IS6100 cordless headset to your UP416 console
NOTE: Register each cordless handset or headset separately.
1. Place the headset in the headset charger and allow
it to charge for at least five minutes before beginning
Ringers
registration. Make sure the headset is out of the
Set Date/time
One Touch
headset charger before you begin registration.
Phone Settings
2. On the UP416 console, press MENU/SELECT.
System Setup
>Registration
3. Press
or
to scroll to Registration, then press
Customer Support
MENU/SELECT or /SKIP.
4. Press
or
to scroll to DECT Headset, then press
MENU/SELECT or /SKIP. The UP416 console shows
Registering DECT Headset... (Put DECT headset in
charger). It takes up to 60 seconds to complete
the registration.
Registration
Handset
>DECT Headset
Deregistration
5. Place the headset into the cradle. When the
registration is successful, the UP416 console shows
DECT Headset registered.
6. Lift the headset, then press on the headset. If you
hear a dial tone, the registration was successful.
Registering
DECT Headset...
If there is no dial tone, or the light on the headset
flashes in red and blue alternately, the registration was
not successful. Remove the headset from the headset
charger. Wait for about two minutes, then repeat the
registration process again, starting with Step 2 above.
(Put DECT headset
in charger)
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26
Getting started
Deregistering cordless handset and cordless headset
If you have a registered handset and/or headset, and need to replace one of
them or both, you will have to deregister both devices first, then register each
device to the deskset separately. Please read all the instructions on this
page before beginning the deregistration process.
Please make sure the telephone system is not in use before deregistration.
To deregister the cordless handset and headset from the UP416 console
1. On the console, press MENU/SELECT.
2. Press
or
to scroll to Registration and press
Registration
Handset
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Deregistration and press
DECT Headset
MENU/SELECT or /SKIP.
>Deregistration
4. The console screen shows Deregister all devices?
Press ‘SELECT’ to confirm. Press MENU/SELECT
to confirm.
5. The process takes up to 10 seconds to complete.
The console shows Handset deregistered. DECT
Headset deregistered. when the deregistration is
successful. The console returns to the Registration
menu. To return to the idle screen, press
CANCEL twice.
Deregister
all devices?
Press ‘SELECT’
to confirm
NOTES:
•
•
To register a cordless handset again, refer to the registration
information on page 25.
To register a cordless headset again, refer to the registration information on page 26.
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27
Getting started
Adding a corded headset
You can use this console handsfree when you install any industry-standard
2.5mm corded telephone headset (purchased separately).
To add a corded headset to the console
Side view of the console
Plug a 2.5 mm headset into the
HEADSET jack ( ) on the side
of the console.
NOTE: The HEADSET button on the console controls only the corded headset. For
more details on the operation of the corded headset, refer to the user’s manual of the
corded headset.
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28
Getting started
System setup
Menu settings
Use this menu to change the telephone system settings.
1. Press MENU/SELECT when in idle mode (when the console is not in use) to
enter the main menu.
2. Press or to scroll to the feature to be changed. The > symbol indicates
the selected menu item.
3. Press MENU/SELECT or /SKIP to select the menu item.
4. Press CANCEL to exit setup without making changes.
NOTE: Press CANCEL to cancel an operation, exit the menu display, or return to idle mode.
Set extension number
Each individual phone (console or deskset) in the telephone system MUST
be assigned a unique extension number for the intercom feature to work. The
assignment is done when the console is initially setup. If you have to set a new
extension number to this console after initial setup, you are recommended to
do so before connecting any system desksets.
To change the extension number:
1. When the console is idle, press MENU/SELECT.
Ringers
Set Date/Time
2. Press
or
to scroll to System Setup, then press
One Touch
MENU/SELECT or /SKIP.
Phone Settings
>System Setup
Registration
Customer Support
3. Press MENU/SELECT again or /SKIP to select
Set Ext. No.
4. The screen displays Set Ext No. Press /REPEAT or
/SKIP to choose the desired extension number
(11-26).
System Setup
>Set Ext No.
Remove Ext No.
Prime Line
5. Press MENU/SELECT to save the setting and return to
the previous menu. To exit without making changes,
press CANCEL.
Line Group
6. You have to release the old extension number from
the console to make it available for other desksets.
See Release extension number on page 30
for details.
Network Setup
Network Info
Set Ext No.
11
NOTE: If you want to assign an extension number that is already
being used, see Release extension number on page 30 to
replace the number.
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29
Getting started
System setup
Release extension number
You have to release an extension number that is already being used from the
telephone system to make it available for other desksets. You cannot release
the console’s extension number. You need to assign an extension number
(see Set extension number on page 29) to any released deskset again for
the intercom feature to work on that deskset. After you release a deskset’s
extension number, its screen flashes Set Ext No.
To release an extension number:
1. When the console is idle, press MENU/SELECT.
System Setup
2. Press
or
to scroll to System Setup, then press
Set Ext No.
>Remove Ext No.
Prime Line
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Remove Ext No., then press
Line Group
MENU/SELECT or /SKIP.
Network Setup
Network Info
4. The screen displays Remove Ext No. Press
/REPEAT or /SKIP to choose the desired extension
number (11-26), then press MENU/SELECT.
5. The screen displays Remove Ext No. XX from
phone: Deskset ? (Deskset represents the name of
the deskset) Press MENU/SELECT to confirm.
Remove Ext No.
11
NOTE: The released extension number will no longer appear in
the intercom menu.
Remove Ext No.
XX from phone:
Deskset
?
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30
Getting started
System setup
Prime line
Use this feature, also known as automatic line selection, to choose which line
is automatically selected each time you make an outside call. If you select
Auto, the console selects any available telephone line starting from Line 1.
To set the prime line:
1. When the console is idle, press MENU/SELECT.
System Setup
2. Press
or
to scroll to System Setup, then press
Set Ext No.
Remove Ext No.
>Prime Line
Line Group
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Prime Line, then press
MENU/SELECT or /SKIP.
Network Setup
Network Info
4. Press
or
to choose the desired line, then press
MENU/SELECT or /SKIP. To exit without making
changes, press CANCEL.
Prime Line
>Line 1
Line 2
NOTE: If you install less than four telephone line cords to the
console and select Auto as your Prime line setting, make sure
you plug in your telephone line cords starting from L1/2 jack.
Avoid having any unoccupied telephone jack between other
occupied telephone jacks.
Line 3
Line 4
Auto
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31
Getting started
System setup
Line group
You can set an extension or several extensions to receive the incoming calls
from a specific telephone line. Other non-selected extensions will not ring when
there is an incoming call from that specific line.
1. When the console is idle, press MENU/SELECT.
System Setup
2. Press
or
to scroll to System Setup, then press
Set Ext No.
Remove Ext No.
Prime Line
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Line Group, then press
MENU/SELECT or /SKIP.
>Line Group
Network Setup
Network Info
4. Press
or
to choose the desired line, then press
MENU/SELECT or /SKIP.
5. The screen displays Set Ext to Ring. Press
or
to scroll to the desired extension, then press
MENU/SELECT. Repeat this step until all desired
extensions are selected.
Line Group
>Line 1
Line 2
Line 3
•
•
The extensions marked with a tick will ring when
there is an incoming call from the line chosen in
Step 4.
Line 4
The extensions not marked with a tick do not ring
when there is an incoming call from the line chosen
in Step 4, unless the caller specifically tries to reach
the extension through the auto attendant (see Auto
attendant setup on page 83).
Set Ext to Ring
Done
>Reception
HR DEPT
MKT DEPT
Ext 15
12 9
13 9
14
6. Press
or
to scroll to Done, then press
15
MENU/SELECT to save the setting. To exit without
Ext 16
16
making changes, press CANCEL.
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32
Getting started
System setup
Network setup
The console must have an IP address locating its connection with the Ethernet
switch or router. You can set the console to obtain the IP from a DHCP server
automatically or assign a specific IP on your own. The console obtains the
IP from the Ethernet switch or router automatically by default. You are not
recommended to change the IP assigned to this console after you have
connected other desksets. If you do so, the entire system
may need to be reset.
System Setup
Set Ext No.
To enable the Auto set IP:
Remove Ext No.
1. When the console is idle, press MENU/SELECT.
2. Press or to scroll to System Setup, then press
MENU/SELECT or /SKIP.
Prime Line
Line Group
>Network Setup
Network Info
3. Press
or
to scroll to Network Setup, then press
MENU/SELECT or /SKIP.
Network Setup
>Auto set IP
4. Press
or
to scroll to Auto set IP, then press
MENU/SELECT or /SKIP.
Set static IP
Discovery method
5. Press
or
to scroll to Yes, then press
MENU/SELECT or /SKIP.
6. The screen displays Obtain IP from DHCP server?
Press MENU/SELECT to save the setting.
7. The screen displays Obtaining IP from DHCP server
Please wait... It takes up to one minute to obtain the
IP address.
Auto set IP
>Yes
No
8. The screen displays IP obtained: XXX.XXX.X.XXX
Check network info? when the IP is successfully
assigned. Press MENU/SELECT to read the network
info, or press CANCEL to return to the previous menu.
•
If the system fails to assign an IP automatically, the
screen briefly displays Unable to obtain IP. Please
check DHCP server. and then Set static IP to this
extension? You may press MENU/SELECT to enter
the Static IP setting menu.
Obtain IP from
DHCP server?
9. Reboot the console to update the IP.
IP obtained:
192.168.1.103
Check
network info?
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33
Getting started
System setup
Network setup (continued)
If you want to switch from Auto set IP to Set static IP, you have to disable the
Auto set IP setting first.
To disable Auto set IP:
Network Setup
>Auto set IP
1. When the console is idle, press MENU/SELECT.
Set static IP
2. Press
or
to scroll to System Setup, then press
Discovery method
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Network Setup, then press
MENU/SELECT or /SKIP.
4. Press
or
to scroll to Auto set IP, then press
MENU/SELECT or /SKIP.
Auto Set IP
Yes
5. Press
or
to scroll to No, then press
>No
MENU/SELECT or /SKIP to save the setting. To exit
without making changes, press CANCEL.
To enable Set static IP:
1. When the console is idle, press MENU/SELECT.
2. Press
or
to scroll to System Setup, then press
Network Setup
Auto set IP
MENU/SELECT or /SKIP.
>Set static IP
Discovery method
3. Press
or
to scroll to Network Setup, then press
MENU/SELECT or /SKIP.
4. Press
or
to scroll to Set static IP, then press
MENU/SELECT or /SKIP.
5. The screen displays Enter static IP. Use the dialing
keys to enter a specific IP.
Enter static IP
192.168.1._
•
•
•
Press DELETE to delete a character.
Press # to add a dot.
Press /REPEAT or /SKIP to move the cursor to
the left or right.
<‘#’ = Add dot>
When entering a specific IP, make sure the IP range is
not blocked by the Ethernet switch or router.
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34
Getting started
System setup
Network setup (continued)
6. Press MENU/SELECT to proceed. The screen displays
Subnet mask: XXX.XXX.X.X. Use the dialing keys to
enter a specific subnet mask.
Subnet mask:
255.255.255.0_
•
•
•
Press DELETE to delete a character.
Press # to add a dot.
Press /REPEAT or /SKIP to move the cursor to
<‘#’ = Add dot>
the left or right.
7. Press MENU/SELECT to proceed. The screen displays
Router/Gateway: XXX.XXX.X.XXX. Use the dialing
keys to enter a specific gateway.
Router/Gateway:
255.255.255.0_
•
•
•
Press DELETE to delete a character.
Press # to add a dot.
Press /REPEAT or /SKIP to move the cursor to
<‘#’ = Add dot>
the left or right.
8. Press MENU/SELECT to save. The screen displays IP obtained: XXX.XXX.
X.XXX Check network info? Press MENU/SELECT to read the network info,
or press CANCEL to return to the main menu.
•
If the IP entered is invalid, the screen displays IP is invalid. briefly and
then returns to the Enter static IP screen.
9. Reboot the console to update the IP.
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35
Getting started
System setup
Discovery method
Use this feature to change the connection of the console if you cannot
connect an existing deskset to a newly purchased console, or when you
changed to a different router. By default, the discovery method is set to
Mode B.
To change the discovery method:
1. When the console is idle, press MENU/SELECT.
Network Setup
Auto set IP
2. Press
or
to scroll to System Setup, then press
Set static IP
>Discovery method
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Network Setup, then press
MENU/SELECT or /SKIP.
4. Press
or
to scroll to Discovery method, then
press MENU/SELECT or /SKIP.
5. Press
or
to scroll between Mode A or Mode
Discovery method
Auto set IP
B (Default), then press MENU/SELECT or /SKIP
to save the setting. To exit without making
changes, press CANCEL.
Set static IP
>Discovery method
Discovery method
Mode A
>Mode B (Default)
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36
Getting started
System setup
Network info
Use this feature to view the information of the IP address, subnet mask, router/
gateway, DNS servers, and DHCP server of this console.
To check the network information:
System Setup
1. When the console is idle, press MENU/SELECT.
Set Ext No.
Remove Ext No.
2. Press
or
to scroll to System Setup, then press
Prime Line
Line Group
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Network Info, then press
Network Setup
>Network Info
MENU/SELECT or /SKIP.
4. Press
or
to browse through the
network information.
Network Info
IP address:
192.168.1.3
Subnet mask:
255.255.255.0
Router/Gateway:
192.168.1.1
Network Info
DNS servers:
61.10.128.1
213.180.10.1
DHCP enabled:
Yes
DHCP server:
Network Info
61.10.128.1
213.180.10.1
DHCP enabled:
Yes
DHCP server:
192.168.1.1
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37
Telephone settings
Telephone setup
Ringer volume
Use this feature to set the ringer volume to one of six levels or turn the ringer
off. When the ringer is off, the
icon appears on the console screen. The
UP416 console stores the volume setting for all lines.
1. When the console is idle, press MENU/SELECT.
>Ringers
2. Press MENU/SELECT or /SKIP to select Ringers.
Set Date/Time
One Touch
3. Press MENU/SELECT again or /SKIP to select
Phone Settings
System Setup
Registration
Customer Support
Ringer Volume.
4. Press
,
,
/REPEAT, /SKIP, or S/VOLUME/T
on the console to adjust the ringer volume.
5. Press MENU/SELECT to save the setting and return to
the previous menu. To exit without making changes,
press CANCEL.
Ringers
>Ringer Volume
Ringer Tone
-OR-
When the console is idle, press S/VOLUME/T to adjust
the ringer volume, then press MENU/SELECT to save.
NOTE: The ringer volume also determines the ringer volume for
intercom calls. If the console ringer volume is set to off, it is
silenced for all incoming calls, including intercom calls.
Volume
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38
Telephone settings
Telephone setup
Ringer tone
Use this feature to choose one of the ten ringer tones for
incoming calls. You can choose different ringer tones for
different lines so you can easily identify which line
is calling.
Ringers
Ringer Volume
>Ringer Tone
1. When the console is idle, press MENU/SELECT.
2. Press MENU/SELECT or /SKIP to select Ringers.
3. Press
or
to scroll to Ringer Tone, then press
MENU/SELECT or /SKIP.
4. Press
or
to select the desired line (Line 1,
Ringer Tone
>Line 1
Line 2, Line 3 or Line 4), then press MENU/SELECT
or /SKIP.
Line 2
Line 3
5. Press
or
to select the desired ringer tone.
Line 4
6. Press MENU/SELECT or /SKIP to save the setting
and return to the previous menu. To exit without
making changes, press CANCEL or /REPEAT.
7. Repeat steps 4-6 above to choose ringer tones for
other lines if desired.
Line 1
>Tone 1
Tone 2
Tone 3
Tone 4
Tone 5
Tone 6
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39
Telephone settings
Telephone setup
Set date/time
The answering system displays the date and time of
the message while playing messages. Before using the
answering system, set the date and time as follows.
Ringers
>Set Date/Time
One Touch
Follow the steps below to set the month, day, year
and time:
Phone Settings
System Setup
Registration
Customer Support
1. When the console is idle, press MENU/SELECT.
2. Press or
to scroll to Set Date/Time, then press
MENU/SELECT or /SKIP.
Set Date
01/01/14
MM/DD/YY
3. Use the dialing keys to enter the month (MM), day
(DD) and year (YY). Press /REPEAT or /SKIP to
scroll between month, day and year.
4. Press MENU/SELECT to move to the time setting.
5. Use the dialing keys to enter the hour and minute.
6. Press /REPEAT or /SKIP to select AM or PM.
7. Press MENU/SELECT to save the setting and return to
the previous menu. To exit without making changes,
press CANCEL.
Set Time
12:00
AM
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40
Telephone settings
Telephone setup
LCD language
This feature allows you to change the language used
for all screen displays. The language settings on the
console and desksets are independent. By default, the
language is set to English.
Phone Settings
>LCD Language
Home area code
Key Tone
1. When the console is idle, press MENU/SELECT.
LCD Contrast
Tone/Pulse
2. Press
or
to scroll to Phone Settings, then press
Call Privacy
MENU/SELECT or /SKIP.
3. Press MENU/SELECT again or /SKIP to select
LCD Language.
LCD Language
>English
4. Press
or
to select English, Français or
Español.
Francais
,
~
Espanol
5. Press MENU/SELECT or /SKIP again to save the
setting and return to the previous menu. To exit
without making changes, press CANCEL.
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41
Telephone settings
Telephone setup
Home area code
Use this feature to program this console to recognize your home area code.
This feature makes it easy for you to place a call from the caller ID log.
When you receive a call from within your home area code, the caller ID
information only displays the seven digits of the telephone number, and when
you dial from the call log, only seven digits are dialed.
1. When the console is idle, press MENU/SELECT.
2. Press
or
to scroll to Phone Settings, then press
Phone Settings
LCD Language
>Home area code
Key Tone
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Home area code, then
press MENU/SELECT or /SKIP.
LCD Contrast
Tone/Pulse
4. The console displays Home area code. Use the
Call Privacy
dialing keys to enter a three-digit area code.
•
Press /REPEAT or /SKIP to move the cursor to
the left or right.
Home area code
_
•
Press DELETE to delete a digit.
5. Press MENU/SELECT to save the setting and return to
the previous menu. To exit without making changes,
press CANCEL.
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42
Telephone settings
Telephone setup
Key tone
The console is set to beep with each key press. If you
turn off the key tone, there are no beeps when you
press keys.
Phone Settings
LCD Language
Home area code
>Key Tone
1. When the console is idle, press MENU/SELECT.
LCD Contrast
Tone/Pulse
2. Press or to scroll to Phone Settings, then press
MENU/SELECT or /SKIP.
Call Privacy
3. Press or to scroll to Key Tone, then press
MENU/SELECT or /SKIP.
4. Press or to choose On or Off.
Key Tone
>On
Off
5. Press MENU/SELECT or /SKIP to save the setting
and return to the previous menu. To exit without making
changes, press CANCEL or /REPEAT.
LCD contrast
Use this feature to adjust the screen contrast to one of eight levels to optimize
readability in different lighting conditions.
1. When the console is idle, press MENU/SELECT.
2. Press
or
to scroll to Phone Settings, then press
Phone Settings
LCD Language
Home area code
Key Tone
MENU/SELECT or /SKIP.
3. Press
or
to scroll to LCD Contrast, then press
MENU/SELECT or /SKIP.
>LCD Contrast
Tone/Pulse
4. Press
or
to choose the desired screen contrast
Call Privacy
level (Level 1 - Level 8).
5. Press MENU/SELECT or /SKIP to save the setting
and return to the previous menu. To exit without
making changes, press CANCEL or /REPEAT.
LCD Contrast
Level 1
Level 2
Level 3
>Level 4
Level 5
Level 6
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43
Telephone settings
Telephone setup
Dial mode
The dial mode is preset to tone dialing. If you have pulse
(rotary) service, you must change the dial mode to pulse
dialing before using the telephone.
Phone Settings
LCD Language
Home area code
Key Tone
1. When the console is idle, press MENU/SELECT.
LCD Contrast
>Tone/Pulse
2. Press
or
to scroll to Phone Settings, then press
MENU/SELECT or /SKIP.
Call Privacy
3. Press
or
to scroll to Tone/Pulse, then press
MENU/SELECT or /SKIP.
4. Press
or
to choose Tone or Pulse.
Tone/Pulse
>Tone
5. Press MENU/SELECT or /SKIP to save the setting
and return to the previous menu. To exit without
making changes, press CANCEL or /REPEAT.
Pulse
Call privacy
The call privacy is set to Off by default. The console allows other extensions
to join a call in progress. You can turn this setting on to ensure that only one
device uses a line at a time.
To turn this feature on or off:
1. When the console is idle, press MENU/SELECT.
Phone Settings
LCD Language
2. Press
or
to scroll to Phone Settings, then press
Home area code
Key Tone
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Call Privacy, then press
LCD Contrast
Tone/Pulse
MENU/SELECT or /SKIP.
>Call Privacy
4. Press or to scroll to On or Off.
5. Press MENU/SELECT or /SKIP to save the setting
and return to the previous menu. To exit without
making changes, press CANCEL or /REPEAT.
Call Privacy
On
>Off
NOTE: To temporarily change the call privacy setting during a call,
see page 52.
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44
Telephone settings
Telephone setup
Music on hold
Music on hold (M.O.H) is available on this console. When this feature is turned
on and you put a call on hold, the far end of the call will hear the music that
comes with the console. You can select a desired built-in music for this feature.
When this feature is turned off and you put a call on
hold, the far end of the call will hear a beep every
10 seconds.
Phone Settings
Home area code
Key Tone
1. When the console is idle, press MENU/SELECT.
LCD Contrast
Tone/Pulse
2. Press
or
to scroll to Phone Settings, then press
Call Privacy
MENU/SELECT or /SKIP.
>Music on Hold
3. Press
or
to scroll to Music on Hold, then press
MENU/SELECT or /SKIP.
4. Press
or
to select a desired music or Off if you
Music on Hold
Music 1
want to turn this feature off.
Music 2
5. Press MENU/SELECT or /SKIP to save the setting
and return to the previous menu. To exit without
making changes, press CANCEL or /REPEAT.
Music 3
>Off
NOTE: Source of music files: FreeMusicArchive.org. Used under
open license.
Hold reminder
When this feature is on and there is a call on hold, the console beeps once
every 30 seconds.
To turn this feature on or off:
1. When the console is idle, press MENU/SELECT.
Phone Settings
2. Press
or
to scroll to Phone Settings, then press
Key Tone
LCD Contrast
Tone/Pulse
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Hold Reminder, then press
Call Privacy
Music on Hold
>Hold Reminder
MENU/SELECT or /SKIP.
4. Press
or
to scroll to On or Off.
5. Press MENU/SELECT or /SKIP to save the setting
and return to the previous menu. To exit without
making changes, press CANCEL or /REPEAT.
Hold Reminder
>On
Off
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45
Telephone settings
Telephone setup
Phone rename
Use this feature to rename the console. If you have to rename your console
after initial setup, you are recommended to do so before connecting any
system desksets.
To change the name:
Phone Settings
1. When the console is idle, press MENU/SELECT.
LCD Contrast
Tone/Pulse
2. Press
or
to scroll to Phone Settings, then press
Call Privacy
Music on Hold
Hold Reminder
>Phone Rename
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Phone Rename, then press
MENU/SELECT or /SKIP.
4. Use the dialing key keys to change the name (up to
12 characters).
Phone Rename
Console_
•
Press /REPEAT or /SKIP to move the cursor to
the left or right.
•
Press DELETE to delete a character.
5. Press MENU/SELECT to save the setting and return to
the previous menu. To exit without making changes,
press CANCEL.
Set default
Use this feature to reset all settings of this console to
their default settings. All phone settings, directory, caller
ID history, redial list, one-touch memory, central and
private mailbox messages will be reset.
Phone Settings
Tone/Pulse
Call Privacy
Music on Hold
Hold Reminder
Phone Rename
>Set Default
To reset all feature settings to default:
1. When the console is idle, press MENU/SELECT.
2. Press
or
to scroll to Phone Settings, then press
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Set Default.
Set phone to
4. Press MENU/SELECT or /SKIP. The screen displays
Set phone to default settings? Press ‘SELECT’
to confirm.
default settings?
Press ‘SELECT’
to confirm
5. Press MENU/SELECT to confirm. The console reboots
to reset all settings.
NOTE: After you reset the console to default, you will have to assign the extension numbers of
all your system desksets again. Refer to the Set extension number section in the UP406
user’s manual for instructions.
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46
Telephone settings
Telephone setup
Customer support
Use this feature to display the VTech website.
1. When the console is idle, press MENU/SELECT.
businessphones.
vtech.
2. Press
or
to scroll to Customer Support, then
press MENU/SELECT or /SKIP.
com
3. Press CANCEL to return to the main menu.
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47
Telephone operation
Telephone operation
The telephone comes programmed to select a line automatically for calls when
you do not press a line key. To override the automatic line selection setting,
see Prime line on page 31 for details. When you answer a call, the telephone
automatically selects the ringing line.
Line indicators
Each of the four indicators on LINE 1-LINE 4 indicate
the state of the corresponding telephone line.
•
•
•
On when the corresponding line is in use.
Flashes slowly when the line is on hold.
Flashes rapidly when there is an incoming call on
the corresponding line.
Making and ending a call
To make a call using the console:
1. Lift the handset or press SPEAKER
-OR-
.
To override automatic line selection, press LINE 1-LINE 4 for the desired line,
then lift the handset.
L1
PRIV
2. Wait for a dial tone, then enter the telephone number.
The screen displays the elapsed time as you talk
(in hours, minutes and seconds).
Line 1 00:00:01
To end a call using the console:
•
•
•
Place the handset on the console to hang up.
-OR-
Press the corresponding line key (LINE 1-LINE 4).
-OR-
If you are using the speakerphone, press SPEAKER
to hang up.
NOTE: The elapsed time is not affected by accessing services from your telephone
service provider.
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48
Telephone operation
Telephone operation
To make a call using a corded headset:
Make sure a corded headset is connected to the console (page 28).
1. Press HEADSET on the console.
2. Wait for a dial tone, then dial the number.
3. To hang up, press HEADSET.
To make a call using a cordless headset:
You can make a call using a registered cordless headset (see Adding and
registering a cordless headset on page 26). For more details on the cordless
headset operation, refer to the IS6100 user’s manual.
1. Enter the telephone number. Press DELETE to make corrections.
2. Lift the handset or press SPEAKER
3. Press on the cordless headset.
4. To hang up, press .
to dial.
On hook dialing (predialing)
1. Enter the telephone number. Press DELETE to make corrections.
2. Lift the handset or press SPEAKER
to dial.
-OR-
To override automatic line selection, press LINE 1-LINE 4 for the desired line,
then lift the handset.
Full-duplex speakerphone
During a call, press SPEAKER
and normal handset use. Press SPEAKER
to switch between handsfree speakerphone
again if you are using
speakerphone or place the handset on the console to hang up.
Answering a call
Lift the handset, or press the corresponding line key (LINE 1-LINE 4),
SPEAKER , HEADSET on the console or press on a registered cordless
headset to answer an incoming call.
Temporary ringer silencing
When the telephone is ringing, you can temporarily silence the ringer of the
console without disconnecting the call. Press MUTE to silence the ringer. The
next call rings normally at the preset volume.
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49
Telephone operation
Options while on calls
Call waiting
If you subscribe to call waiting service with your telephone service provider,
you hear a beep if someone calls while you are in the middle of a call.
•
Press FLASH to put your current call on hold and
take the new call.
•
Press FLASH at any time to switch back and forth
between calls.
Volume control
Use this feature to set the listening volume to one of six
levels for each of the listening options (corded handset,
corded headset and speakerphone). All settings are
independent. While on a call, press S/VOLUME/T to
adjust the listening volume.
L1
Volume
Mute
Use this feature during a telephone conversation to silence the microphone.
You can hear the caller, but the caller cannot hear you.
To mute a call:
•
Press MUTE. When mute is on, the MUTE button lights
up; the screen also displays MUTE.
To take a call off mute:
Press MUTE again and resume speaking.
•
Temporary tone dialing
If you have pulse (rotary) service only, use this feature to temporarily switch
pulse to touch-tone dialing during a call by pressing TONE
.
1. Press TONE during a call.
2. Use the dialing keys to enter the desired number. The telephone sends
touch-tone signals.
The telephone automatically returns to pulse dialing mode after you end
the call.
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50
Telephone operation
Options while on calls
Hold
Use this feature to hold one line while accessing another, or as part of the
conference and call transfer features.
While on a call, press HOLD. The corresponding line
key (LINE 1-LINE 4) indicator for the line on hold
flashes slowly. After the call has been put on hold,
a beep sounds every 30 seconds. (To turn off the
reminder beep, see Hold reminder on page 45).
If you are using the speakerphone, the speakerphone turns off and the
SPEAKER
key turns off automatically after you press HOLD. If you are
using the corded headset, the headset turns off and the HEADSET key turns
off automatically after you press HOLD.
To release the hold, press the line key (LINE 1-LINE 4) of the line being put
on hold.
Music on hold (M.O.H) is available on this console if you have turned on the
Music on hold setting (page 45). When you put a call on hold, the far end of
the call will hear the selected music that comes with the console.
NOTES:
•
•
•
You cannot put an intercom call on hold.
The call privacy setting remains unchanged after the call is put on hold.
The call ends automatically after it is put on hold for 10 minutes.
Switching between lines
Use this feature to switch between lines during an outside call:
1. Press the desired line key (LINE 1-LINE 4) of the telephone line you want to
make or answer call. The current call is put on hold automatically.
2. To return to the first call, press the line key (LINE 1-LINE 4) of the original
call. The second line is put on hold automatically.
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51
Telephone operation
Options while on calls
Call privacy
During a call, you can temporarily change the call privacy setting to allow or
disallow other extensions to join the call. The original setting is automatically
restored after you hang up.
To turn call privacy off during a call:
L1
PRIV
1. While on a call, press MENU/SELECT.
>Call Privacy
Record Call
2. Press MENU/SELECT to select Call Privacy.
3. Press or to choose Off, then press
MENU/SELECT.
Other extensions can now join the call by pressing
the corresponding line key (LINE 1-LINE 4).
L1
To turn call privacy back on during a call:
1. While on a call, press MENU/SELECT.
Call Privacy
>On
Off
2. Press MENU/SELECT to select Call Privacy.
3. Press or to choose On, then press
MENU/SELECT. The console displays PRIV.
No extension can join the call now. If another extension
tries to access the line you are using, it displays
Line is not available at this time.
NOTES:
•
•
You cannot set call privacy during intercom calls.
To set call privacy for every incoming and outgoing call, see page 44.
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52
Telephone operation
Options while on calls
Recording a call
Use this feature to record a phone conversation during a call. The recording is
treated the same as memos and is marked as a new message in the private
mailbox. You cannot record a conference call nor an intercom call and you
cannot use another line while you are recording a phone conversation. Listen
to recorded conversation the same way as incoming messages or memos (see
Message playback on page 98).
To record a call:
L1
1. While on a call, press MENU/SELECT.
Call Privacy
>Record Call
2. Press or to scroll to Record Call, then press
MENU/SELECT.
3. Press MENU/SELECT to choose Start recording.
4. The recording starts and the screen shows REC.
There is a beep sound.
L1
Record Call
NOTE: To ensure that you are in compliance with any federal or
state regulations regarding recording a telephone call, you should
>Start recording
start the recording process and then inform the other party that
you are recording the call.
To stop recording:
Place the handset back to the console, or press
SPEAKER
to hang up if you are using
the speakerphone.
-OR-
1. Press MENU/SELECT during the recording.
2. Press or to scroll to Record Call, then press MENU/SELECT.
3. Press MENU/SELECT to choose Stop recording. The system saves the
conversation into the private mailbox.
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53
Telephone operation
Options while on calls
Chain dialing
While you are on a call, you can initiate a dialing sequence from the numbers
in the directory, caller ID history, redial list or one-touch memory.
Chain dialing can be useful if you wish to access other numbers (such as bank
account numbers or access codes) from the directory, caller ID history, redial
list or one-touch memory.
To access the directory while on a call:
1. Press DIRECTORY, then press or to scroll to the desired entry.
2. Press MENU/SELECT to dial the desired number. To exit without making
changes, press CANCEL and continue with the conversation.
To access the call history while on a call:
1. Press CALL HISTORY, then press or to scroll to the desired entry.
2. Press MENU/SELECT to dial the desired number. To exit without making
changes, press CANCEL and continue with the conversation.
To access the redial list while on a call:
1. Press AUTO REDIAL, then press or to scroll to the desired entry.
2. Press MENU/SELECT to dial the desired number. To exit without making
changes, press CANCEL and continue with the conversation.
To access the one-touch memory while on a call:
Press the desired one-touch key for the number in the upper location.
-OR-
Press LOWER, then press the desired one-touch key for the number in the
lower location.
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54
Telephone operation
Redial
The last 10 telephone numbers dialed (up to 30 digits) are stored in
the console.
To view the 10 most recently dialed numbers
1. Press AUTO REDIAL to enter the redial list and display the most recently
called number.
2. Press or to view other recently called numbers.
3. Press CANCEL to exit the redial list.
To redial a number
When the desired number displays on the screen:
•
Lift the handset.
-OR-
Press SPEAKER
•
or HEADSET.
To override automatic line selection, press LINE 1-LINE 4 for the desired line,
then lift the handset.
To copy a redial entry to directory
1. Press AUTO REDIAL to enter the redial list and display the most recently
called number.
2. Press or
to view other recently called numbers.
3. Press /REPEAT or /SKIP to choose Copy to DIR, then press
MENU/SELECT.
4. The console displays Enter Name. Use the dialing keys to enter the name
(up to 15 characters).
•
•
Press /REPEAT or /SKIP to move the cursor to the left or right.
Press DELETE to delete a character.
5. Press MENU/SELECT to save. The console displays Enter Number. Use the
dialing keys to enter the number (up to 30 digits).
•
•
•
Press DELETE to delete a digit.
Press /REPEAT or /SKIP to move the cursor to the left or right.
You can include a pause while storing a dialing sequence that requires
one during actual dialing. Press or to choose Add pause, then press
MENU/SELECT. A P appears on the screen.
•
Store a signal for switching to temporary tone signaling. If you have dial
pulse (rotary) service, this signal is required for some special services.
Press or to choose Send tone, then press MENU/SELECT. A T
appears on the screen. All numbers you enter after this will send touch-
tone signals during dialing.
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55
Telephone operation
Redial
To copy a redial entry to directory (continued)
•
You can store the flash signal required by some special services as part
of a dialing sequence. Press or to choose Add flash, then press
MENU/SELECT. An F appears on the screen.
6. Press or
to choose Done, then press MENU/SELECT. To exit without
to choose Cancel and then press
making changes, press or
MENU/SELECT, or press CANCEL to return to the previous menu.
To copy a redial entry to one-touch memory
1. Press AUTO REDIAL to enter the redial list and display the most recently
called number.
2. Press or
to view other recently called numbers.
3. Press /REPEAT or /SKIP to choose Copy to 1-touch, then press
MENU/SELECT.
4. The console displays Press a 1-touch key to save the number.
•
•
Press the one-touch button for the destination party in the upper location
(the first 16 one-touch locations).
-OR-
Press LOWER, then the one-touch button for the destination party in the
lower location (the second 16 one-touch locations).
5. The console displays Number saved to 1-touch key.
To delete a number
While the screen displays the desired number, press DELETE to delete the
number from the redial memory. The screen displays Redial deleted.
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56
Telephone operation
Redial
Auto-redial
Use this feature to automatically redial a number up to ten times.
1. Press AUTO REDIAL to enter the redial list and display the most recently
called number.
2. Press or to view other recently called numbers.
3. While the screen displays the desired number, press /REPEAT or /SKIP
to choose Auto redial, then press MENU/SELECT.
4. The telephone calls the desired number using the speakerphone. The
screen displays Redial in XX sec.
5. When the other party answers, you will need to take an action to speak
with the other party and stop the auto-redial attempts. Press MUTE on the
console, then lift the handset, press SPEAKER
or HEADSET to speak
with the other party.
•
After a call is placed, if the line is busy, you will hear a busy tone for a few
seconds before the console hangs up. The call will be redialed
30 seconds later. This process repeats up to 10 times or until the called
number is no longer busy. If the line is still busy after 10 attempts, no
more attempts are made.
•
•
If the line is ringing but no party answers after two attempts, no more
attempts are made.
If you want to turn off the auto-redial feature during the 30-second waiting
time, press CANCEL.
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57
Telephone operation
Conference call
The system can support 5-way conference with a maximum of one outside call
and four system extensions (including the initiating party), or two outside calls
and three system extensions (including the initiating party). The outside call
must be established first because an intercom call cannot be placed on hold.
There are two ways to establish a conference call.
A. Inviting parties using Intercom
The party who initiates the conference invites other system extensions to join
the conference by using intercom after establishing the first outside call.
-OR-
B. Join a call in progress
Other system extensions can join the call in progress by pressing the line key
which is currently in use for the conference to join the call.
A. Inviting parties using Intercom
1. Make or answer an outside call.
2. Press another available line key to make another outside call. The original
outside call is put on hold. When the external party picks up, you can have a
private conversation with that party.
L1 L2
PRIV
-OR-
Conf. 00:00:00
Press INTERCOM. The outside call is put on hold.
Press or to scroll to the desired extension, or
enter the desired extension number directly. The
called extension picks up the intercom call. You can
now have a private conversation with that extension.
L1:8005959511
L2:8002677377
3. Press CONFERENCE at any time to begin the
conference call.
4. If necessary, repeat step 2 (Intercom method) and step 3 above to invite
another system extension to join the conference until the maximum capacity
is reached.
5. Place the corded handset on the console or press SPEAKER
if you are
using the speakerphone to hang up. If the party who initiates the conference
call hangs up, the conference call will be ended. The call will also be ended
when all parties hang up.
NOTE: If you want to start a conference with two outside calls, make sure you have invited
two outside calls before inviting any system extensions.
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58
Telephone operation
Conference call
To drop an outside line:
•
Press the corresponding line key (LINE 1-LINE 4).
-OR-
If there are two outside calls, press MENU/SELECT and then press or to
choose End Line X. Press MENU/SELECT to confirm.
-OR-
If the other end of the outside line hangs up the call, press the corresponding
line key (LINE 1-LINE 4) to release that line for other system extension use.
•
•
B. Join a call in progress
1. Make or answer an outside call on the console, then press MENU/SELECT.
2. If the call privacy of your console is set to On, follow the instructions of
To turn call privacy off during a call on page 52 to turn off the setting
temporarily.
3. Any system extension can join the call by pressing the line key currently in
use to join the conference until the maximum capacity is reached.
4. Place the corded handset on the console or press SPEAKER
if you are
using speakerphone to hang up. The call will be ended when all parties
hang up.
NOTES:
•
•
If the system extension which initiated the call does not turn off the call privacy setting and you
try to join that call, your deskset screen displays Line is not available at this time.
If you have answered another outside call during a conference and want to resume the original
call, end the existing call first, then lift the corded handset, or press SPEAKER
, or press
CONFERENCE.
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59
Telephone operation
Conference call
Call scenario
The table below provides you with more information on the number of outside
lines available for use during a conference call under different call scenarios.
A. Inviting parties using Intercom
Device that
starts a
conference call
Number of
outside calls in
a conference
Number
of system
extensions in a
conference
Outside lines
available for
other extension
to use
Console
1
1
2
2
1
1
2
2
1
2
1
2
1
2
1
2
2
1
1
0
3
3
2
2
Deskset
B. Join a call in progress
Device that
starts a
conference call
Number of
outside calls in of system
a conference
Number
Outside lines
available for
other extension
to use
extensions
joined in a
conference
Console/Deskset
1
1
2
3
2
1
0
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60
Telephone operation
Intercom
You can use the intercom feature for conversations
between the console and a system deskset, or between
two system desksets.
The console and each deskset in the telephone system
MUST be assigned a unique extension number for the
intercom feature to work. The assignment is done when
the console is initially set up.
Make an intercom call to an extension
1. Press INTERCOM on the console when it is idle.
2. Press
or
to scroll to a desired extension, then
Intercom to:
>Reception 12
Meeting room 13
press MENU/SELECT.
-OR-
Use the dialing keys to dial the extension number.
Ext 14
Ext 15
Ext 16
Ext 17
14
15
16
17
3. The console displays Intercom to: XX (XX represents
the extension number of the destination device).
-OR-
If you have assigned extension numbers as one-touch entries (see Assign a
one-touch entry on pages 64-65), you can initiate an intercom by pressing the
desired one-touch button.
1. When the console is idle, press the desired one-touch button, or press
LOWER followed by the desired one-touch button.
2. The console displays Intercom to: XX (XX represents the extension number
of the destination device).
NOTES:
•
Before the intercom call is answered, you can cancel the intercom by pressing SPEAKER
or CANCEL.
•
•
You cannot intercom an extension that is on a call.
If all four telephone lines are in use, the intercom feature is not available.
Answer an intercom call
When you receive an intercom call, you hear a ringing tone and your screen
displays Intercom from: XX (XX represents the extension number of the
calling device). Lift the handset or press SPEAKER
to answer.
End an intercom call
Place the handset back to the console or press SPEAKER
the speakerphone.
if you are using
Answer an incoming call during an intercom call
If you receive an incoming outside call during an intercom call, there is an
alert tone.
To answer the call, press the corresponding line key (LINE 1-LINE 4). The
intercom call ends automatically.
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61
Telephone operation
Call transfer
You can transfer a call to any other system telephone. Only the recipient
extension can answer the transferred call; other extensions cannot seize the
line at that moment.
Blind transfer
While on a call, you can transfer a call directly without notifying the
desired extension:
1. Press TRANSFER on the console while on a call, the
call is put on hold.
2. Press or to scroll to the desired extension, then
press MENU/SELECT.
-OR-
Use the dialing keys to dial the extension number.
3. The destination device rings. Choose either
option below.
•
Answer the call by lifting the corded handset or
pressing SPEAKER
Transfer to:
>Reception 12
Meeting room 13
.
•
You can resume the call by pressing the
corresponding flashing line key (LINE 1-LINE 4)
on the console before the destination device
answers the call.
Ext 14
Ext 15
Ext 16
Ext 17
14
15
16
17
4. Put the handset on the console or press
SPEAKER
to hang up.
NOTES:
•
If the private mailbox of the destination extension is off, the transferred call will only ring on the
destination extension for five minutes. If the destination extension does not answer within that
period, the transferred call ends.
•
•
If the private mailbox of the destination extension is busy, the call ends.
If the destination extension does not answer within five minutes, the extension which initiated the
transfer can retrieve the call within five minutes after the call has been transferred by pressing
the corresponding line key.
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62
Telephone operation
Call transfer using intercom
Transfer a call and speak to the receiving party
You can transfer a call and speak to the receiving party before completing the
transfer while on a call:
Intercom to:
1. Press INTERCOM on the console while on a call. The
>Reception
12
call is put on hold.
Meeting room 13
2. Press
or
to scroll to a desired extension, then
Ext 14
Ext 15
Ext 16
Ext 17
14
15
16
17
press MENU/SELECT.
-OR-
Use the dialing keys to dial the extension number.
3. The destination extension rings and the call can be answered by lifting the
handset or pressing SPEAKER . You can now talk to the destination party
privately.
4. Press TRANSFER to transfer the call to the destination extension. The
console returns to idle.
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63
Telephone operation
One touch
This telephone has 32 one- and two-touch memory locations (speed dial
locations) where you can store the phone numbers or system extension
numbers you wish to dial more quickly. You can store up to 30 digits in
each location.
You can access the first 16 locations using only the one-touch buttons. To
access the remaining 16 locations, press LOWER and then the one-touch
button for the desired location. You might wish to write the names, telephone
numbers, or extension numbers of the one-touch entries on the directory card,
using the light gray spaces for the upper 16 locations and the white spaces for
the lower 16 locations.
Assign a one-touch entry
Use the following steps to program the one-touch keys.
Ringers
1. When the console is idle, press MENU/SELECT.
Set Date/Time
2. Press or
to scroll to One Touch, then press
>One Touch
MENU/SELECT or /SKIP.
Phone Settings
System Setup
Registration
Customer Support
3. Press or
to scroll to Program, then press
MENU/SELECT or /SKIP.
4. The screen displays Enter Number:
5. Use the dialing keys to enter a telephone number
(up to 30 digits) or an extension number.
One Touch
View
•
•
Press DELETE to delete a digit.
>Program
Press /REPEAT or /SKIP to move the cursor
to the left or right.
•
You can include a pause while storing a dialing
sequence that requires one during actual dialing.
Press or to choose Add pause, then press
MENU/SELECT. A P appears on the screen.
Enter Number:
18005959511_
•
Store a signal for switching to temporary tone
signaling. If you have dial pulse (rotary) service,
this signal is required for some special services.
Press or to choose Send tone, then press
MENU/SELECT. A T appears on the screen. All
numbers you enter after this will send touch-tone
signals during dialing.
Select to:
Done
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64
Telephone operation
One touch
Assign a one-touch entry (continued)
•
You can store the flash signal required by some special services as part
of a dialing sequence. Press or to choose Add flash, then press
MENU/SELECT. An F appears on the screen. Continue storing the
number as usual.
6. Press or
setting and return to the previous menu. To exit without making changes,
press or to choose Cancel, then press MENU/SELECT, or press
to choose Done, then press MENU/SELECT to save the
CANCEL to return to the previous menu.
7. The screen displays Press a 1-touch key to save
the number.
Press a
1-touch key
to save the
number
8. Press the desired one-touch key to store the
telephone number in the upper location.
-OR-
Press LOWER, then press the desired one-touch key
to store the telephone number in the lower location.
9. The screen displays Number saved to 1-touch key
briefly, and then One Touch #XX (XX represents
the one-touch location) and the telephone number or
extension number.
One Touch #18
18005959511
Edit
NOTE: If the one-touch location already has an assigned number,
the screen displays Replace 1-touch key memory? Press
MENU/SELECT to replace the old number with the new one.
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65
Telephone operation
One touch
Review the one-touch entry
1. When the console is idle, press MENU/SELECT.
2. Press or
to scroll to One Touch, then press
One Touch
MENU/SELECT or /SKIP.
>View
Program
3. Press or
to scroll to View, then press
MENU/SELECT or /SKIP.
4. Press or
to scroll to the desired one-touch
location. The screen displays the One-touch location
number and the telephone number or extension
number.
To dial a one-touch entry
When the console is idle, press the desired one-touch button for the destination
party in the upper location.
-OR-
When the console is idle, press LOWER followed by the one-touch button for
the destination party in the lower location.
The console dials the one-touch number using the speakerphone.
Edit the one-touch key
1. When the console is idle, press MENU/SELECT.
One Touch #18
2. Press or
to scroll to One Touch, then press
18005959511
MENU/SELECT or /SKIP.
3. Press or
to scroll to View, then press
MENU/SELECT or /SKIP.
Edit
4. Press or
location.
to scroll to the desired one-touch
5. Press MENU/SELECT to select Edit.
6. The screen displays Edit Number: Use the dialing
Edit Number:
18005959511_
keys to edit the number.
•
•
Press DELETE to delete a digit.
Press /REPEAT or /SKIP to move the cursor to
the left or right.
Select to:
Done
•
You can include a pause while storing a dialing
sequence that requires one during actual dialing.
Press or to choose Add pause, then press MENU/SELECT. A P
appears on the screen.
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66
Telephone operation
One touch
Edit the one-touch key (continued)
•
Store a signal for switching to temporary tone signaling. If you have dial
pulse (rotary) service, this signal is required for some special services.
Press or to choose Send tone, then press MENU/SELECT.
A T appears on the screen. All numbers you enter after this will send
touch-tone signals during dialing.
•
You can store the flash signal required by some special services as part
of a dialing sequence. Press or to choose Add flash, then press
MENU/SELECT. An F appears on the screen. Continue storing the number
as usual.
7. Press or
to scroll to Done, then press MENU/SELECT to save the
setting.
Delete an one-touch key
1. When the console is idle, press MENU/SELECT.
2. Press or
to scroll to One Touch, then press
One Touch #18
18005959511
MENU/SELECT or /SKIP.
3. Press or
to scroll to View, then press
MENU/SELECT or /SKIP.
4. Press or
location.
to scroll to the desired one-touch
Delete
5. Press /SKIP to scroll to Delete, then press
MENU/SELECT. The screen displays Delete memory?
6. Press MENU/SELECT to confirm. To exit without making changes,
press CANCEL.
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67
Directory
About the directory
Use the directory to store names and phone numbers. Directory entries are
not shared with other extensions. The console and each deskset have their
own directories.
Capacity
The directory of this console can store up to 50 entries, with a maximum of
15 alphanumeric characters (including spaces) for names and 30 digits for
telephone numbers. A convenient search feature can help you quickly find and
dial numbers (page 71).
If there are already 50 entries, the screen shows Directory memory full when
you try to create a new directory entry. You cannot store a new number until
you delete one. If you try to view the directory when there are no entries, the
screen displays Directory 0 entry.
Exit the directory
On the console, press CANCEL to cancel an operation and return to
previous screen.
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68
Directory
Create directory entries
Create a new directory entry
Use the following steps to store a name and
number in the directory.
1. When the console is idle, press DIRECTORY.
2. The console shows a summary with the
number of directory entries stored. Press
MENU/SELECT to add an entry.
3. The screen displays Enter Name. Use the dialing keys to enter the name
(up to 15 characters). Each time you press a key, the character on that key
appears. When entering a name in the directory, the first letter of each word
is automatically capitalized. Additional key presses produce other characters
on that key. See the chart below.
Characters by number of key presses
Dialing
keys
1
2
3
4
5
6
7
8
9
10
11
1
2
3
4
5
6
7
8
9
0
*
1
.
-
(
)
*
#
&
/
,
a
b
e
h
k
n
q
u
x
0
c
f
A
D
G
J
B
E
H
K
N
P
U
W
C
F
I
2
3
4
5
6
R
8
Y
d
g
i
j
l
L
O
Q
V
X
m
o
r
M
s
p
S
Z
7
9
t
v
y
T
z
w
Space
#
•
•
Press DELETE to delete a character.
Enter Name
Press /REPEAT or /SKIP to move the cursor to
the left or right.
Christine Smith_
•
Press 0 to add a space.
4. Press MENU/SELECT to save. The screen displays
Enter Number. Use the dialing keys to enter the
number (up to 30 digits).
•
•
Press DELETE to delete a digit.
Press /REPEAT or /SKIP to move the cursor to the left or right.
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69
Directory
Create directory entries
Create a new directory entry (continued)
•
You can include a pause while storing a dialing
sequence that requires one during actual dialing.
Press or to choose Add pause, then press
MENU/SELECT. A P appears on the screen.
Enter Number
8005959511_
•
Store a signal for switching to temporary tone
signaling. If you have dial pulse (rotary) service,
this signal is required for some special services.
Press or to choose Send tone, then press
MENU/SELECT. A T appears on the screen. All
numbers you enter after this will send touch-tone
signals during dialing.
Select to:
Done
•
You can store the flash signal required by some special services as part
of a dialing sequence. Press or to choose Add flash, then press
MENU/SELECT. An F appears on the screen.
5. Press or
to scroll to Done, then press MENU/SELECT. To exit without
making changes, press CANCEL, or press or
to scroll to Cancel, then
press MENU/SELECT.
Review directory entries
1. When the console is idle, press DIRECTORY. The
screen displays a summary with the number of
directory entries stored.
Directory
2. Press or to browse through the directory. Entries
appear alphabetically by the first letter in the name.
XX entries
3. Press CANCEL to cancel an operation and press
‘MENU’=Add entry
CANCEL again to return to idle mode.
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70
Directory
Search directory
Search by name
The names appear in alphabetical order. Follow the steps below to search for
directory entries on the console.
1. Press DIRECTORY on the console. The screen displays a summary with the
number of directory entries stored.
2. Press or to browse through the directory.
3. Use the dial pad keys (2-9) to enter a letter to start a name search.
•
If there is an entry matching the letter you press, the directory shows the
first name beginning with that letter.
•
If there is no entry matching the letter you press, the directory shows the
next closest entry or the last entry.
For example, if you have the names Jennifer, Jessie, Kevin and Linda in
your directory:
• If you press 5 (JKL) once, you see Jennifer.
• If you press 5 (JKL) twice, you see Kevin.
• If you press 5 (JKL) three times, you see Linda.
• To view Jessie, press while Jennifer is displayed.
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71
Directory
Dial, delete or edit entries
You can dial, delete or edit a directory entry (name and number) when it is
shown on the console screen. You can use the directory review (page 70) or
name search (page 71) to show an entry.
Display dial
When a number is displayed on the screen, you can dial the number by lifting
the corded handset, or pressing
SPEAKER or the desired line key (LINE 1-
LINE 4).
Delete an entry
1. When a directory entry appears, press MENU/SELECT.
32/50
2. Press or to choose Delete, then press
Christine Smith
Edit
MENU/SELECT.
Copy to 1-touch
>Delete
3. The console displays Delete contact? Press
MENU/SELECT to confirm.
-OR-
When a directory entry appears, press DELETE, then
press MENU/SELECT to confirm.
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72
Directory
Dial, delete or edit entries
Edit an entry
1. When a directory entry appears, press MENU/SELECT.
32/50
2. Press or
to choose Edit, then press MENU/
Christine Smith
SELECT.
>Edit
Copy to 1-touch
Delete
3. The screen displays Enter Name. Use the dialing
keys to edit the name. If you only want to edit the
number, skip to step 4.
•
•
Press DELETE to delete a character.
Press /REPEAT or /SKIP to move the cursor to
the left or right.
Enter Name
4. Press MENU/SELECT to save. The screen displays
Enter Number. Use the dialing keys to edit
the number.
Christine Smith_
•
•
Press DELETE to delete a digit.
Press /REPEAT or /SKIP to move the cursor to
the left or right.
•
You can include a pause while storing a dialing
sequence that requires one during actual dialing.
Press or to choose Add pause, then press
MENU/SELECT. A P appears on the screen.
Enter Number
8005959511_
Select to:
Done
•
Store a signal for switching to temporary tone
signaling. If you have dial pulse (rotary) service,
this signal is required for some special services.
Press or to choose Send tone, then press
MENU/SELECT. A T appears on the screen. All numbers you enter after
this will send touch-tone signals during dialing.
•
You can store the flash signal required by some special services as part
of a dialing sequence. Press or to choose Add flash, then press
MENU/SELECT. An F appears on the screen. Continue storing the number
as usual.
5. Press or
to scroll to Done, then press MENU/SELECT. To exit without
making changes, press CANCEL, or press or
to scroll to Cancel, then
press MENU/SELECT.
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73
Directory
Dial, delete or edit entries
Copy a directory entry to one touch
1. When a directory entry appears, press MENU/SELECT.
32/50
2. Press or
to choose Copy to 1-touch, then press
Christine Smith
MENU/SELECT.
Edit
>Copy to 1-touch
Delete
3. The screen displays Enter Number. Use the dialing
keys to edit the number.
•
•
Press DELETE to delete a digit.
Press /REPEAT or /SKIP to move the cursor to
the left or right.
•
You can include a pause while storing a dialing
sequence that requires one during actual dialing.
Press or to choose Add pause, then press
MENU/SELECT. A P appears on the screen.
Enter Number
8005959511_
Select to:
Done
•
Store a signal for switching to temporary tone
signaling. If you have dial pulse (rotary) service,
this signal is required for some special services.
Press or to choose Send tone, then press
MENU/SELECT. A T appears on the screen. All
numbers you enter after this will send touch-tone
signals during dialing.
Press a
1-touch key
to save the
number
•
You can store the flash signal required by some
special services as part of a dialing sequence.
Press or to choose Add flash, then press
MENU/SELECT.
An F appears on the screen. Continue storing the
number as usual.
4. Press or
to scroll to Done, then press
Number saved
to
MENU/SELECT.
1-touch key
5. The console displays Press a 1-touch key to save
the number.
•
•
Press the one-touch button for the destination
party in the upper location.
-OR-
Press LOWER, then press the one-touch button for the destination party
in the lower location.
6. The console displays Number saved to 1-touch key.
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74
Caller ID
About the caller ID
This telephone supports caller ID services that most telephone service
providers offer. Caller ID allows you to see the name, number, date and time
of calls. Depending on your service subscription, you might see the caller’s
number, or the caller’s name and number from the telephone service provider
after the first or second ring. Caller ID information might not be available
for every incoming call. Callers may intentionally block their names and/or
telephone numbers.
This product can provide information only if both you and the caller are in
areas offering caller ID service and if both telephone service providers use
compatible equipment.
Information about caller ID with call waiting
Caller ID with call waiting lets you see the name and telephone number of the
caller before answering the telephone, and while on another call.
It might be necessary to change telephone service to use this feature. Contact
your telephone service provider if:
•
You have both caller ID and call waiting, but as
separate services (you might need to combine
these services).
L1
NEW 001/090
LINE 1
CHRISTINE SMITH
8005959511
•
•
You only have caller ID service, or only call
waiting service.
You do not subscribe to caller ID or call waiting
services.
11:08PM
MON12/21
There are fees for caller ID services. In addition, services may not be available
in all areas.
This product can provide information only if both you and the caller are in
areas offering caller ID service and if both telephone service providers use
compatible equipment. The time and date, along with the call information, are
from the telephone service provider.
NOTES:
•
•
You can use this product with regular caller ID service, or you can use this product’s other
features without subscribing to caller ID or combined caller ID with call waiting service.
The format of telephone numbers displayed depends on the home area code you set (See
Home area code on page 42 for explanations and instructions on area code settings).
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75
Caller ID
Caller ID information
How the caller ID information (call log) works
The telephone stores caller ID information for the last 200 incoming calls in
the console. Entries are stored in reverse chronological order. The telephone
deletes the oldest entry when the log is full to make room for new calls.
Each extension has independent caller ID information. Deleting the caller ID
information on any one extension does not affect the caller ID information on
other extensions.
L1 L2
L3
L4
If you answer a call before the information appears on
the screen, it does not show in the caller ID information.
EXT11
Console
Review the caller ID information to determine who called,
to easily return the call, or to copy the caller’s name and
number into your directory or one-touch memory.
Auto Att:ON
11:08PM
MON 12/21
The time and date of the call and the caller’s name and
telephone number are included in the display.
Caller ID information appears on the screen as the telephone rings, or until the
caller hangs up, or until the call has been answered at another extension, or
until the call ends.
Appears when there are
new or missed calls.
L1
NEW 001/090
LINE 1
CHRISTINE SMITH
Caller’s name
8005959511
Caller’s number
11:08PM
MON 12/21
Date of call
Time of call
If you subscribe to caller ID service, this phone automatically resets the time
and date using the caller ID information from the first incoming call after initial
setup, or each time the power resumes after a power outage.
NOTES:
•
•
The caller ID information might not be available for every incoming call. Callers might
intentionally block their names and/or telephone numbers.
Each entry can store up to 30 digits for the telephone number and 15 characters for the name.
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76
Caller ID
Caller ID operation
Memory match
If the incoming telephone number is an exact match
with a telephone number in your directory, the name that
appears on the screen matches the corresponding name
in your directory.
L1
NEW 001/090
LINE 1
Chris
8005959511
For example, if Christine Smith calls, her name appears
as Chris if this is how you entered it into your directory.
11:08PM
MON 12/21
NOTE: The number you see on your caller ID is in the format from the telephone service
provider. It usually delivers 10-digit telephone numbers (area code plus telephone number).
The telephone system ignores the area code when searching for a match and displays the
name of the first corresponding number from the directory.
Missed (new) calls indicator
When there are new or missed calls and you try to review the caller ID log by
pressing CALL HISTORY, the screen shows XX New call(s).
All new or missed entries are counted as new calls. Each time you review a
call history entry with the icon NEW, the number of missed calls decreases by
one. When all the entries in the caller ID information become old (have been
reviewed), the system removes the missed calls alert from the display, and the
NEW indicator turns off.
Review the caller ID information
1. When the console is idle, press
CALL HISTORY. The console displays
XX New calls (the number of missed call) and
XX calls (the total number of missed calls and
reviewed calls).
2. Press or to review the caller ID
information. The caller ID entries are stored in
reverse chronological order starting with the
most recent entry.
Call History
3. To exit without making changes, press CANCEL.
28 New calls
30 calls
‘DELETE’ =Del all
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77
Caller ID
Caller ID operation
View dialing options
Although the incoming call history entries
have 10 digits (the area code plus the
seven-digit number), in some areas, you
may need to dial the seven digits only,
1 plus the seven digits, or 1 plus the area
code plus the seven digits. You can change
and store the number of digits that you dial
in the call history.
L1
NEW 001/090
LINE 1
Chris
Press #
8005959511
11:08PM
MON 12/21
While reviewing the call history, press
# (pound key) repeatedly on the console
to show different dialing options for local
and long distance numbers before dialing
or saving the telephone number in the
directory.
18005959511
5959511
15959511
8005959511
Dial a call history entry
1. When in the caller ID history, press or to browse the number you wish
to call.
2. Lift the handset or press SPEAKER
.
-OR-
To override automatic line selection, press the desired line key (LINE 1-
LINE 4), then lift the handset to call.
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78
Caller ID
Caller ID operation
Save a caller ID entry to the directory
1. When in the caller ID history, press or to browse
to the number you wish to save.
L1
NEW 001/090
8005959511
>Copy to DIR
Copy to 1-touch
Delete
2. Press MENU/SELECT, then press or to choose
Copy to DIR.
3. Press MENU/SELECT. The screen displays Enter
Name. Use the dialing keys to edit the name.
•
•
Press DELETE to delete a character.
Press /REPEAT or /SKIP to move the cursor to
the left or right.
Enter Number
8005959511_
4. Press MENU/SELECT to save. The screen displays
Enter Number. Use the dialing keys to edit
the number.
Select to:
Done
•
•
Press DELETE to delete a digit.
Press /REPEAT or /SKIP to move the cursor to
the left or right.
•
•
You can include a pause while storing a dialing sequence that requires
one during actual dialing. Press or to choose Add pause, then press
MENU/SELECT. A P appears on the screen.
Store a signal for switching to temporary tone signaling. If you have dial
pulse (rotary) service, this signal is required for some special services.
Press or to choose Send tone, then press MENU/SELECT. A T
appears on the screen. All numbers you enter after this will send touch-
tone signals during dialing.
•
You can store the flash signal required by some special services as part
of a dialing sequence. Press or to choose Add flash, then press
MENU/SELECT. An F appears on the screen. Continue storing the number
as usual.
5. Press or
to scroll to Done, then press MENU/SELECT. To exit without
making changes, press CANCEL, or press or
to scroll to Cancel, then
press MENU/SELECT.
NOTE: You will need to change how a caller ID number is dialed if the entry does not appear
in the correct format. Caller ID numbers might appear with an area code that might not be
necessary for local calls, or without a 1 that may be necessary for long distance calls (see
View dialing options on the previous page for more information).
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79
Caller ID
Caller ID operation
Copy a caller ID entry to one touch
1. When the desired number appears, press
L1
NEW 001/090
MENU/SELECT.
8005959511
Copy to DIR
>Copy to 1-touch
Delete
2. Press or
to choose Copy to 1-touch, then
press MENU/SELECT.
3. The console displays Press a 1-touch key to save
the number.
•
•
Press the one-touch button for the destination
party in the upper location.
-OR-
Press LOWER, then press the one-touch button for the destination party
in the lower location.
4. The console displays Number saved to 1-touch key.
Delete entries
To delete a call history entry:
1. When in the caller ID history, press or to
scroll to the number you wish to delete.
2. Press DELETE to delete the shown entry from
the caller ID history.
3. The screen displays Caller ID deleted.
-OR-
1. When in the caller ID history, press or to
scroll to the desired number you wish to delete.
L1
NEW 001/090
8005959511
Copy to DIR
2. Press MENU/SELECT, then press or to
Copy to 1-touch
>Delete
choose Delete.
3. Press MENU/SELECT, the screen displays
Caller ID deleted.
To delete all caller ID history entries:
1. When the console is idle, press CALL HISTORY.
2. Press DELETE. The screen displays All calls history deleted.
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80
Caller ID
Reasons for missing caller ID information
Reasons for missing caller ID information
There are also occasions when other information or no information shows for
various reasons:
On-screen message
PRIVATE NAME
Reason
The caller prefers not to show the name.
The caller prefers not to show the phone number.
PRIVATE NUMBER
PRIVATE CALLER
The caller prefers not to show the phone number
and name.
Your telephone service provider cannot determine
the caller’s name.
UNKNOWN NAME
Your telephone service provider cannot determine
the caller’s number.
UNKNOWN NUMBER
UNKNOWN CALLER
No information is available about this caller.
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81
Answering system
About the answering system
The answering system of this console has two mailboxes, namely the central
(auto attendant) mailbox and private mailbox.
When the auto attendant feature is turned on, it can be used to answer calls,
record messages, direct incoming calls to other system extensions, or enter the
remote access menu.
When the auto attendant feature is turned off and the private mailbox is turned
on, you can leave messages in the private mailbox if nobody picks up the call.
Only this UP416 console can serve as an auto attendant in the telephone
system and redirect incoming call to other extensions in the system.
Answering system capacity
You can record up to three outgoing announcements and a directory
announcement for the auto attendant, and one announcement for the private
mailbox of this console. Each announcement can be up to 150 seconds.
The maximum message recording time of the console is 60 minutes.
This includes 40 minutes for the central mailbox and 20 minutes for the
private mailbox. The actual recording time depends on individual message
characteristics. Messages remain available for review until you delete them.
If the system memory is full, you cannot record new messages until old ones
have been deleted. Check the remaining recording time frequently to maintain
availability of space for incoming messages.
NOTE: You cannot record announcement when the telephone system is out of space.
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82
Answering system
Auto attendant setup
You can set up the auto attendant to answer outside
calls, provide callers with a company directory,
direct calls to a specified extension, and enable
callers to record voice messages. You can use the
default announcement or record up to three outgoing
announcements and one directory announcement.
For details on how to use the auto attendant features,
see the Auto attendant operation on page 96 of this
user’s manual.
Auto attendant on/off
You can turn the auto attendant on or off. The screen
displays Auto Att: ON when the auto attendant is
turned on.
Auto Att ON/OFF
>On
Off
1. When the console is idle, press ANS SYS.
2. Press
or
to scroll to Auto Attendant, then press
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Auto Att ON/OFF, then
press MENU/SELECT or /SKIP.
4. Press
or
to choose On or Off.
5. Press MENU/SELECT or /SKIP to save the setting.
Auto attendant delay
Use this feature to choose how long this console rings before the auto
attendant picks up a call.
1. When the console is idle, press ANS SYS.
2. Press
or
to scroll to Auto Attendant, then press
Auto Att Delay
8 seconds
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Auto Att Delay, then press
MENU/SELECT or /SKIP.
4. Press
or
to choose the desired time (8 seconds
to 30 seconds).
5. Press MENU/SELECT.
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83
Answering system
Auto attendant setup
Announcement
Use this feature to record up to three new announcements so that you can
have a general announcement, different announcements for daytime and after
hours, and an announcement for the company directory. You can easily switch
among the recorded announcements. Each announcement can be up to
150 seconds.
Besides the directory announcement (Directory OGM), in which you
can record an extension list of your company, the availability of other
announcements are dependent on the night mode setting of the auto
attendant. When the night mode is turned off, you can only record a general
announcement (General OGM), which plays regardless of the time of a day.
When the night mode is turned on, you can record an announcement for
daytime recording (Day OGM) and an announcement for after hours recording
(Night OGM).
The system has four default announcements:
General OGM - “Thank you for calling our company. If you know your party’s
extension, you may dial it at any time, then press # (pound). For a company
directory, please dial 0. To leave a message, please dial 9.”
Day OGM - “Thank you for calling our company. If you know your party’s
extension, you may dial it at any time, then press # (pound). For a company
directory, please dial 0. To leave a message, please dial 9.”
Night OGM - “Thank you for calling our company. We are currently closed. If
you would like to leave a message and you know your party’s extension, you
may dial it now, then press # (pound). For a company directory, please dial 0.
To leave a message, please dial 9.”
Directory OGM - “Please enter the extension number.”
If you have many extensions, record a separate extension list in the
Directory OGM menu item and reference it in your auto attendant
announcement as shown in Sample announcement 1 below. If you have only
a few extensions, you can list them in the auto attendant announcement as
shown in Sample announcement 2 below without the separate extension list.
Sample announcement 1: “Hello, you have reached XYZ Corp. Please enter
your party’s extension. To hear a list of extensions, dial 0.”
Sample announcement 2: “Hello, you have reached XYZ Corp. For sales,
press 12; for service, press 13; for shipping, press 14; or press 15 for the
receptionist.”
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84
Answering system
Auto attendant setup
Night mode
You can turn the night mode on or off. When it is off, only General OGM is
available in the announcement submenu; when it is on, both Day and Night
OGMs are available in the Announcement submenu.
1. When the console is idle, press ANS SYS.
Night Mode
2. Press
or
to scroll to Auto Attendant, then press
>On
Off
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Night Mode, then press
MENU/SELECT or /SKIP.
4. Press
or
to choose On or Off.
5. Press MENU/SELECT or /SKIP to save the setting.
NOTE: When night mode is set to off, the auto attendant always plays the General OGM to
callers of the system regardless of the time of the day.
Record the auto attendant announcement
To record the announcement:
1. When the console is idle, press ANS SYS.
Announcement
>Day OGM
2. Press
or
to scroll to Auto Attendant, then press
Night OGM
MENU/SELECT or /SKIP.
Directory OGM
3. Press
or
to scroll to Announcement, then press
MENU/SELECT or /SKIP.
4. When the night mode is turned off, press
or
to
choose General OGM or Directory OGM. When the
night mode is turned on, press or to choose
Day OGM, Night OGM or Directory OGM, then
Day OGM
Start/End Time
Play
press MENU/SELECT or /SKIP.
>Record
5. Press
or
to scroll to Record, then press
Reset
MENU/SELECT or /SKIP.
6. Lift the handset or face the console to record your
announcement. The screen displays Record OGM
and the time elapsed. Press MENU/SELECT to
stop recording.
Record OGM
00:15
NOTE: When you are recording your announcement and there
Press SELECT to:
STOP
are incoming calls, you can press
or
to view the caller ID
information. To answer the call, lift the handset, or press the
corresponding line key (LINE 1-LINE 4), SPEAKER , or
HEADSET on the console.
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85
Answering system
Auto attendant setup
Set the start and end time of auto attendant announcement
When the night mode is turned on, you can set the start and end time of the
Day OGM and Night OGM.
1. When the console is idle, press ANS SYS.
Day OGM
2. Press
or
to scroll to Auto Attendant, then press
>Start/End Time
Play
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Announcement, then press
Record
Reset
MENU/SELECT or /SKIP.
4. Press
or
to choose Day OGM or Night OGM,
then press MENU/SELECT or /SKIP.
5. Press
or
to scroll to Start/End Time, then press
MENU/SELECT or /SKIP.
Day OGM
>Start time
6. Press
or
to scroll to the item you want to edit,
09:00
AM
PM
and press the dialing keys to enter the correct digit.
7. Press /REPEAT or /SKIP to select AM or PM.
End time
06:00
8. Press MENU/SELECT to save the setting.
The end time of the Night OGM will be applied to the
start time of the Day OGM with one minute offset.
For example, if Night OGM is set to end at 07:00 AM,
the Day OGM will start at 07:01 AM. Similarly, the end time of the Day OGM
will be applied to the start time of the Night OGM with one minute offset.
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86
Answering system
Auto attendant setup
Play the auto attendant announcement
To play the announcement:
1. When the console is idle, press ANS SYS.
2. Press
or
to scroll to Auto Attendant, then press
Play OGM
00:15
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Announcement, then press
MENU/SELECT or /SKIP.
Press SELECT to:
STOP
4. When the night mode is turned off, press
or
to
choose General OGM or Directory OGM. When the
night mode is turned on, press or to choose
Day OGM, Night OGM or Directory OGM, then press
MENU/SELECT or /SKIP.
5. Press
or
to scroll to Play, then press MENU/SELECT or /SKIP.
6. The screen displays Play OGM and the time elapsed. During playback,
press MENU/SELECT to stop.
NOTE: When you are playing the announcement and there are incoming calls, you can press
or
to view the caller ID information. To answer the call, lift the handset, or press the
corresponding line key (LINE 1-LINE 4), SPEAKER , or HEADSET on the console.
Reset the auto attendant announcement
To reset the announcement:
1. When the console is idle, press ANS SYS.
Day OGM
2. Press
or
to scroll to Auto Attendant, then press
Start/End Time
Play
MENU/SELECT or /SKIP.
Record
3. Press
or
to scroll to Announcement, then press
>Reset
MENU/SELECT or /SKIP.
4. When the night mode is turned off, press
or
to
choose General OGM or Directory OGM. When the
night mode is turned on, press or to choose
Day OGM, Night OGM or Directory OGM, then
press MENU/SELECT or /SKIP.
Reset
Day OGM
5. Press
or
to scroll to Reset, then press
to default
announcement?
MENU/SELECT. The screen displays Reset XXX OGM
to default announcement?
6. Press MENU/SELECT to confirm.
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87
Answering system
Auto attendant setup
Reset auto attendant
Use this feature to reset the auto attendant settings and announcements
to default.
1. When the console is idle, press ANS SYS.
Auto Attendant
2. Press
or
to scroll to Auto Attendant, then press
Auto Att ON/OFF
Auto Att Delay
Announcement
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Reset Auto Att, then press
Night Mode
MENU/SELECT or /SKIP.
Delete ALL msgs
>Reset Auto Att
4. The screen displays Reset Auto Attendant to default
settings? Press MENU/SELECT to confirm.
5. The screen displays Auto Attendant is reset
to default.
Reset Auto
Attendant
to default
settings?
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88
Answering system
Private mailbox setup
This console has a private mailbox that can answer calls and record messages
when it is turned on.
The private mailbox answers the call after the ring delay time you set in the
Private mailbox delay section below.
Private mailbox on/off
You can turn the private mailbox on or off. The console displays MB when the
private mailbox is set to On.
1. When the console is idle, press ANS SYS.
2. Press
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Private Mailbox, then press
Priv MB ON/OFF
>On
Off
or
to scroll to Priv MB ON/OFF, then
press MENU/SELECT or /SKIP.
4. Press
or
to choose On or Off.
5. Press MENU/SELECT.
Private mailbox delay
Use this feature to choose how long this phone rings before the private mailbox
picks up a call.
1. When the console is idle, press ANS SYS.
2. Press
or
to scroll to Private Mailbox, then press
MENU/SELECT or /SKIP.
Priv MB Delay
6 seconds
3. Press
or
to scroll to Priv MB Delay, then press
MENU/SELECT or /SKIP.
4. Press
or
to choose the desired time (6 seconds
to 40 seconds).
5. Press MENU/SELECT.
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89
Answering system
Private mailbox setup
Announcement
An announcement plays when calls are answered
by the private mailbox. The system has a default
announcement, “Hello, please leave a message after
the tone.” You can use this announcement or record
your own.
Private Mailbox
Priv MB ON/OFF
Priv MB Delay
>Announcement
Delete all msgs
Record Memo
You can record an announcement up to 150 seconds.
Call Intercept
To record the announcement:
1. When the console is idle, press ANS SYS.
Announcement
Play
2. Press
or
to scroll to Private Mailbox, then press
MENU/SELECT or /SKIP.
>Record
Reset
3. Press
or
to scroll to Announcement, then press
MENU/SELECT or /SKIP.
4. Press
or
to scroll to Record, then press
MENU/SELECT or /SKIP.
5. Lift the handset or face the console to record your
announcement. The screen displays Record OGM
and the time elapsed. Press MENU/SELECT to
stop recording.
Record OGM
00:15
Press SELECT to:
STOP
To play an announcement:
1. When the console is idle, press ANS SYS.
2. Press
or
to scroll to Private Mailbox, then press
MENU/SELECT or /SKIP.
Play OGM
00:15
3. Press
or
to scroll to Announcement, then press
MENU/SELECT or /SKIP.
4. Press
or
to scroll to Play, then press
Press SELECT to:
STOP
MENU/SELECT or /SKIP.
5. The screen displays Play OGM and the time elapsed.
During playback, press MENU/SELECT to stop.
NOTE: When you are recording or playing your announcement and there are incoming calls,
you can press or to view the caller ID information. To answer the call, lift the handset, or
press the corresponding line key (LINE 1-LINE 4), SPEAKER , or HEADSET on the console.
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90
Answering system
Private mailbox setup
To reset the announcement:
1. When the console is idle, press ANS SYS.
Announcement
Play
2. Press
or
to scroll to Private Mailbox, then press
MENU/SELECT or /SKIP.
Record
>Reset
3. Press
or
to scroll to Announcement, then press
MENU/SELECT or /SKIP.
4. Press
or
to scroll to Reset, then press
MENU/SELECT or /SKIP. The screen displays
Reset announcement to default?
5. Press MENU/SELECT to confirm.
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91
Answering system
Private mailbox setup
Call intercept
When a caller is leaving a message on your private mailbox, you can stop the
recording and talk to the caller by pressing the corresponding line key
(LINE 1-LINE 4). Choose whether private incoming messages can be
intercepted by the console during recording.
1. When the console is idle, press ANS SYS.
2. Press
or
to scroll to Private Mailbox, then press
Private Mailbox
Priv MB ON/OFF
Priv MB Delay
Announcement
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Call Intercept, then press
MENU/SELECT or /SKIP.
Delete all msgs
Record Memo
4. Press
or
to choose On or Off.
>Call Intercept
5. Press MENU/SELECT to save the setting and return to
the previous menu. To exit without making changes,
press CANCEL.
Call Intercept
>On
Off
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92
Answering system
Answering system setup
All feature settings below apply to both central (auto attendant) and
private mailboxes.
Remote access code
Use this code to select a three-digit number to allow remote access of the
answering system from another telephone. You can change the code to any
number from 000-999. This code is 333 by default.
1. When the console is idle, press ANS SYS.
Ans Sys Setup
2. Press
or
to scroll to Ans Sys Setup, then press
>Remote Code
MENU/SELECT or /SKIP.
Msg Date/Time
Message Alert
Message Length
Call Screening
3. Press
or
to scroll to Remote Code, then press
MENU/SELECT or /SKIP.
4. The screen displays Remote Code. Use the dialing
keys to enter a three-digit remote code.
•
•
Press DELETE to delete a digit.
Remote Code
333_
Press /REPEAT or /SKIP to move the cursor to
the left or right.
5. Press MENU/SELECT to save the setting and return to
the previous menu. To exit without making changes,
press CANCEL.
Message date/time
The message date and time is set to Announce by
default. During message playback, you hear the date
and time the message was received. You can change
this setting to skip the date and time information.
Ans Sys Setup
Remote Code
>Msg Date/Time
Message Alert
Message Length
Call Screening
1. When the console is idle, press ANS SYS.
2. Press
or
to scroll to Ans Sys Setup, then press
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Msg Date/Time, then press
MENU/SELECT or /SKIP.
Msg Date/Time
>Announce
Skip
4. Press
or
to choose Announce or Skip.
5. Press MENU/SELECT to save the setting and return to
the previous menu. To exit without making changes,
press CANCEL.
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93
Answering system
Answering system setup
Message alert
Use this feature to turn the audible message alert on
or off.
Ans Sys Setup
Remote Code
If the message alert tone is on, the console beeps every
30 seconds when there are new messages in the central
mailbox and/or private mailbox.
Msg Date/Time
>Message Alert
Message Length
Call Screening
1. When the console is idle, press ANS SYS.
2. Press
or
to scroll to Ans Sys Setup, then press
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Message Alert, then press
Message Alert
>On
Off
MENU/SELECT or /SKIP.
4. Press
or
to choose On or Off.
5. Press MENU/SELECT to save the setting and return to
the previous menu. To exit without making changes,
press CANCEL.
Message Length
Use this feature to set the maximum length of each recorded message.
If you choose Greeting only, the caller hears the selected announcement but
is not able to record a message. If you choose 1 minute, 2 minutes or
3 minutes, the caller can record a message up to that specific time period. If
you choose Unlimited, the caller can record a message of any length, up to
the remaining time for all messages and memos.
1. When the console is idle, press ANS SYS.
Ans Sys Setup
2. Press
or
to scroll to Ans Sys Setup, then press
Remote Code
MENU/SELECT or /SKIP.
Msg Date/Time
Message Alert
>Message Length
Call Screening
3. Press
or
to scroll to Message Length, then
press MENU/SELECT or /SKIP.
4. Press
or
to choose Greeting only, 1 minute,
2 minutes, 3 minutes, or Unlimited.
5. Press MENU/SELECT to save the setting and return to
the previous menu. To exit without making changes,
press CANCEL.
Message Length
>Greeting only
1 minute
2 minutes
3 minutes
Unlimited
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94
Answering system
Answering system setup
Call screening
Use this feature to choose whether incoming messages
can be heard over the speaker when they are being
recorded. If you turn call screening on, you hear the
incoming message on your console when a call
comes in.
Ans Sys Setup
Remote Code
Msg Date/Time
Message Alert
Message Length
>Call Screening
1. When the console is idle, press ANS SYS.
2. Press
or
to scroll to Ans Sys Setup, then press
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Call Screening, then press
Call Screening
MENU/SELECT or /SKIP.
>On
Off
4. Press
or
to choose On or Off.
5. Press MENU/SELECT to save the setting and return to
the previous menu. To exit without making changes,
press CANCEL.
Recording time
Use this feature to check the remaining recording time in the system.
1. When the console is idle, press ANS SYS.
2. Press
or
to scroll to Record Time, then press
Time left
60:00
MENU/SELECT or /SKIP.
3. Press CANCEL to return to the previous menu.
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95
Answering system
Auto attendant operation
Using the auto attendant
When auto attendant is on, it automatically picks up the ringing line after the
delay time you programmed (see Auto attendant delay on page 83), and
plays the appropriate auto attendant announcement. You can choose from one
of the following options.
• Enter the extension number you want to call after the auto attendant
announcement is played. The system plays, “Calling that extension,
Please wait.”
š If the private mailbox of the destination extension is off and the call is not
picked up after about 45 seconds, the system announces, “That extension
is not answering. Enter a new extension number, or, to leave a general
message in the central mailbox, please dial 9.”
š If the private mailbox on the destination extension is on and the call is not
picked up after the programmed delay time (See Private mailbox delay
on page 89), the extension announces, “Hello, please leave a message
after the tone,” then you can record a private message in that extension
mailbox.
š If the private mailbox on the destination extension is on but busy, the
system announces, “That extension is not answering. Enter a new
extension number, or, to leave a general message in the central mailbox,
please dial 9.”
• Press 9 to enter the central mailbox and leave a message.
• Press 0 to play the directory announcement. The caller can enter the
desired extension number anytime during the directory announcement is
being played.
• Enter the remote access code when the auto attendant announcement is
being played to access the answering system remotely.
If the caller does not enter a command after about 3 seconds, the auto
attendant announcement will replay. If no command is entered after about
3 seconds following the auto attendant announcement replay, the call will
be dropped.
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96
Answering system
Auto attendant operation
Auto attendant (AA) flow chart
Incoming
call
AA answers and plays
outgoing announcement
Caller dials
9
Caller dials
Caller dials
extension
number
Caller enters
remote access
code
No
command
entered
0
AA records
central
message
AA plays
directory
OGM
Answering
system
remote
AA replays
outgoing
announcement
AA calls
extension
access
Normal
call or
private
mailbox
records
message
Extension picks
up the call
Yes
No
command
entered
No
Caller
enters another
extension
Call ends
or records a
message
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97
Answering system
Answering system operation
New message indication
The icon displays on the console when there are new messages in the
central mailbox.
The
icon displays on the console when there are new messages and/or
memos in the private mailbox.
The MESSAGE WAITING indicator on the console flashes when there are new
messages in either the central or private mailbox.
Call screening
If the answering system and call screening are turned on (see Call screening
on page 95), the announcement and the incoming message broadcast at the
console when a call arrives. During message recording, press /VOLUME or
VOLUME/ to adjust the volume.
Call intercept
When a caller is leaving a message on your central or private mailbox, you can
stop the recording and talk to the caller by pressing the corresponding line key
(LINE 1-LINE 4). This feature is enabled for the central mailbox by default. For
the private mailbox, you can turn this feature on or off (see page 92).
Message playback
From the console, you can play the messages in both
the central and private mailboxes.
Play Messages
You can choose to play the new messages only or play
>Central Mailbox
all messages (new messages and old messages).
Private Mailbox
By default, the system announces the date and time of
the recording before playing each message. After the last
message, you hear, “End of the messages.”
To listen to messages in the mailbox:
1. While the console is idle, press ANS SYS.
2. Press
MENU/SELECT or /SKIP.
3. Press
or
to choose Play Messages, then press
Central Mailbox
>Play new msgs
Play all msgs
or
to choose Central Mailbox or
Private Mailbox, then press MENU/SELECT or
/SKIP.
4. Press
or
to choose Play new msgs to play the
new messages only or Play all msgs to play all the
messages in the mailbox.
5. Press MENU/SELECT or /SKIP to play the messages.
6. The system announces the number of messages, date and time the message
was received, then starts playing the messages. If there are no messages in
the mailbox, the system announces, “No new messages.” if you have chosen
Play new msgs, or “No messages.” if you have chosen Play all msgs.
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98
Answering system
Answering system operation
NOTES:
•
•
If you want to play the messages without hearing the date and time information, set the
Msg Date/Time option to Skip. See Msg Date/Time on page 93 for details.
When you are playing the messages and there are incoming calls, you can press or to view
the caller ID information. To answer the call, lift the handset, or press the corresponding line key
(LINE 1-LINE 4), SPEAKER , or HEADSET on the console.
Options during playback
When a message is playing, you can adjust the playback volume, skip, repeat,
delete the message, or switch between speakerphone and handset earpiece.
When a message is playing on the console:
•
•
Press /VOLUME or VOLUME/ to adjust the message playback volume.
Press /SKIP after the date and time announcement to skip to the
next message.
•
Press /REPEAT to repeat the current message. Immediately press
/REPEAT after the date and time announcement to hear the previous
message.
•
•
•
Press to stop the message playback. Press to start the message
playback.
Press DELETE after the date and time announcement to delete the
message. The system announces “Message deleted.”
Lift the handset to listen to the message playback through the handset
earpiece. Place the handset on the console or press SPEAKER
to switch
back to speakerphone.
Delete all central mailbox messages
Use this feature to delete all messages stored in the
central mailbox.
Auto Attendant
Auto Att ON/OFF
Auto Att Delay
Announcement
1. When the console is idle, press ANS SYS.
2. Press
or
to scroll to Auto Attendant, then press
Night Mode
MENU/SELECT or /SKIP.
>Delete ALL msgs
Reset Auto Att
3. Press
or
to scroll to Delete all msgs, then press
MENU/SELECT or /SKIP.
4. The screen displays Delete all messages? Press
MENU/SELECT to confirm. The screen displays
All messages are deleted. To exit without making
changes, press CANCEL.
Delete
all
messages?
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99
Answering system
Answering system operation
Delete all private mailbox messages
You can use this feature to delete all messages stored in the private mailbox.
1. When the console is idle, press ANS SYS.
Private Mailbox
2. Press
or
to scroll to Private Mailbox, then press
Priv MB ON/OFF
Priv MB Delay
Announcement
MENU/SELECT or /SKIP.
3. Press
or
to scroll to Delete all msgs, then press
>Delete all msgs
Record memo
MENU/SELECT or /SKIP.
4. The screen displays Delete all messages? Press
MENU/SELECT to confirm. The screen displays
All messages are deleted.
Call Intercept
Record memo
Memos are messages you record as reminders for yourself. Play and delete
them the same way as incoming messages.
1. When the console is idle, press ANS SYS.
2. Press
or
to scroll to Private Mailbox, then press
MENU/SELECT or /SKIP.
Record memo
00:15
3. Press
or
to scroll to Record Memo, then press
MENU/SELECT or /SKIP.
4. Lift the handset or face the console to record your
memo. The screen displays Record memo and the
time elapsed. Press /REPEAT or /SKIP to select
STOP, then press MENU/SELECT to stop recording.
Press SELECT to:
STOP
NOTE: When you are recording a memo and there are incoming calls, you can press
to view the caller ID information. To answer the call, lift the handset, or press the
corresponding line key (LINE 1-LINE 4), SPEAKER , or HEADSET on the console.
or
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100
Answering system
Remote access
Use this feature to reach your answering system remotely by calling any
telephone line connected this console from any touch-tone telephone. Make
sure the auto attendant feature or the private mailbox of the console is turned
on for this feature to work. Remote access can only play messages stored in
the private mailbox.
To remotely reach the answering system:
1. Dial any telephone line connected to this console from any touch-tone
telephone.
2. When the system answers, enter the extension number.
3. When the private mailbox of the extension answers, enter the three-digit
remote access code (333 is the default code; see Remote access code on
page 93 to change it).
4. You can enter the following remote commands.
Remote commands:
Press to play new messages in the private mailbox.
1
Press to play all messages in the private mailbox.
1
Press within three seconds of the message playing to go back to
the previous message.
2
Press after three seconds of the message playing to repeat the
message currently playing.
Press to skip the current message (during playback).
3
Press to play the auto attendant announcement General OGM.
•
•
Press 9 to record and wait for the beep before speaking.
41
42
43
6
Press # to stop recording.
Press to play the auto attendant announcement Day OGM.
•
•
Press 9 to record and wait for the beep before speaking.
Press # to stop recording.
Press to play the auto attendant announcement Night OGM.
•
•
Press 9 to record and wait for the beep before speaking.
Press # to stop recording.
Press to play current auto attendant directory announcement.
•
•
Press 9 to record and wait for the beep before speaking.
Press # to stop recording.
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101
Answering system
Remote access
Press to play current private mailbox announcement.
•
•
Press 9 to record and wait for the beep before speaking.
7
Press # to stop recording.
Press to stop the playing message.
Press to start recording a memo.
8
9
•
Press # to stop recording.
Press to turn the private mailbox on or off.
0
#
Press during a message playback to delete current message.
Press during a message playback to delete all messages.
5. Hang up to end the call.
NOTES:
•
•
If you do not enter a valid remote access code, the auto attendant announces, “The system does
not recognize that extension. Please check it, and enter it again”.
If you do not enter any remote access command after you enter the remote access menu
successfully, the answering system announces, “Remote operation”. The call ends when the
announcement is repeated three times.
•
If the memory is full, the system announces, “Memory is full” when you try to record a memo by
pressing 9. You cannot record new memo until some old messages in the mailboxes are deleted.
Check the system remaining space frequently to maintain availability of space (page 95).
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102
Appendix
Console display screen messages
All messages in the central mailbox
are erased.
All messages are
deleted
All messages in the private mailbox
are erased.
The auto attendant is on.
Auto Att: ON
The auto attendant settings are reset to
default settings.
Auto Attendant
is reset to
default
There are no entries in the caller ID history.
A caller ID history is deleted.
Call History
EMPTY
Caller ID
deleted
The console or deskset is not connected to
the network.
Check network
A number is saved to the directory.
Contact saved
to Directory
The cordless headset registration
was successful.
DECT Headset
registered
The cordless headset is deregistered from the
telephone system.
DECT Headset
deregistered
There are no directory entries.
Directory
0 entry
The directory is full. You cannot save new
entries unless you delete some current
entries.
Directory
memory full
You have just ended a call.
Ended
The deskset extension is on a call.
Extension busy.
Please try
again later
The console is on an intercom call.
There is an intercom call coming in.
The console is making an intercom call.
Int.
Intercom from:
Intercom to:
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103
Appendix
Console display screen messages
The telephone line cord is not plugged into
the console.
Line is not
available
at this time
The line you are trying to reach is on a
conference call.
Call privacy is turned on on the line you are
trying to reach.
Other system extension is recording an
incoming message.
The telephone line X is in use.
Line X
There is an incoming call from Line X.
Line X
Incoming call
The destination extension does not answer
the intercom call.
No answer.
Please try again
later
There is no IP assigned to the console.
No IP obtained.
Check network.
The telephone number you have entered is
already stored in the directory.
Number already
saved
The number is saved to the one-touch
memory.
Number saved
to
1-touch key
The console will obtain an IP address from
the DHCP server.
Obtain IP from
DHCP server?
All settings in the console are reset to default
settings.
Phone is set
to default
A redial list entry is deleted.
Redial deleted
Redial empty
The redial list is empty.
The console is registering a cordless headset.
Registering
DECT Headset...
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Appendix
Console display screen messages
The console is registering a cordless handset.
Registering
handset...
(Put handset on
cradle to start)
Registration of a cordless handset or a DECT
headset is failed.
Registration
failed
All telephone lines are in use.
System busy.
Please try
again later
There is a transferred call from a
deskset extension.
Transfer from:
The console is transferring a call to a deskset
extension.
Transfer Line X
to:
The console is unable to obtain an IP
address. You may need to check the
DHCP server.
Unable to obtain
IP. Please check
DHCP server.
There are new calls in the caller ID history.
XX New calls
There are new messages in either the central
or private mailbox.
XX New messages
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105
Appendix
Troubleshooting
If you have difficulty with your telephone, please try the suggestions below. For
customer service, visit our website at businessphones.vtech.com or call
1 (800) 595-9511. In Canada, please dial 1 (800) 267-7377.
The console fails to obtain an IP from the router.
• Make sure your router is properly installed and plugged into the
Ethernet network.
• Make sure the DHCP server is enabled on your router, so that it can allocate
IP automatically.
• You may need to enter a static IP to the console. Refer to Network setup
on page 33 for details.
The console displays Check Network.
• Make sure your console is connected to the Ethernet switch or router
properly.
• If you have set a static IP manually, you need to reboot the console to apply
the new setting.
• Your router may have reassigned a new IP address to the console. Reboot
the console to update.
• If you changed to a new router, make sure the discovery method matches
with the console. Refer to Discovery method on page 36 to set the
discovery method.
• Your Ethernet cable may be defective. Try installing a new one.
My telephone base doesn’t work at all.
• Make sure the power cord is securely plugged in.
• Make sure you plug the telephone line cords securely and firmly into the
console and the telephone wall jacks.
• Make sure you plug the Ethernet cable securely and firmly into the console
and an Ethernet switch or router.
• Refer to Console installation on pages 11-15 to reset the system. Allow at
least one minute for the console to reset.
• This system is not compatible with any other VTech 4-line small business
telephones, except for the UP406 telephone.
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106
Appendix
Troubleshooting
There is no dial tone.
• First try all the suggestions above.
• Make sure you plug the handset cord securely and firmly into the
the telephone base and the corded handset.
jack on
• If the previous suggestions do not work, disconnect the telephone line from
the console and connect it to a different telephone. If there is no dial tone on
that telephone either, the problem is in your wiring or local service. Contact
your telephone service provider.
• Your telephone line cords or Ethernet cable might be defective. Try installing
new ones.
• Make sure a line is selected. Press a line key (L1-L4) or SPEAKER
.
• If there is no dial tone when you press HEADSET, make sure the corded
headset is firmly connected to the
jack.
I cannot dial out.
• First try all the suggestions above.
• Make sure you have a dial tone before dialing. The corded handset might
take a second or two to connect the console and produce a dial tone. This is
normal. Wait an extra second before dialing.
• Make sure the telephone is set to the correct dial mode (pulse dial or tone
dial) for the service in your area. Refer to Dial mode on page 44 to set the
dial mode.
• If the other telephones in your building are having the same problem,
contact your telephone service provider.
My computer can’t connect to the network after plugging the Ethernet
cable through the PC port ( ).
• Make sure the console is connected to power. The PC port ( ) does not
work when the console does not have power source or during a power
outage.
• Make sure you plug the Ethernet cable connecting to the Ethernet switch
or router into the Ethernet port and the Ethernet cable connecting to the
computer into the PC port.
The network connection speed on my computer drops significantly after
plugging the Ethernet cable through the PC port ( ).
• If you are using Gigabit Ethernet system, the connection speed drops to
100M after plugging the Ethernet cable through the PC port ( ).
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107
Appendix
Troubleshooting
I cannot make intercom calls.
• Make sure you choose the correct extension.
• The destination telephone might be on an external call. Wait and try again.
• Make sure the INTERCOM light is off before you make an intercom call. If
the light is on, the system is busy or the intercom is unavailable. Try again
when the intercom light goes off.
• Check to make sure that each system extension has a unique extension
number. Refer to Set extension number on page 29 for details.
• You cannot use intercom when all four outside lines are in use.
I cannot transfer outside calls.
• If you are on a conference call with another telephone in the same system,
the call cannot be transferred.
• If the destination telephone is on an outside call or intercom call with another
system telephone, the call cannot be transferred.
• Check to make sure that each system extension has a unique extension
number. Refer to Set extension number on page 29 for details.
• The destination party is busy, try again later.
I cannot join a conversation in progress.
• The call privacy feature prevents another set on the system from interrupting
a conversation. Make sure you turn off call privacy during a call. See
Call privacy on page 44 and 52.
I hear a double-beep sound every 30 seconds.
• There is a call on hold at this extension. Press and release the LINE key of
the call on hold to return to the call and turn off the reminder beep.
Operation during a power failure.
• This phone operates with limited features during a power failure. You are
able to make and answer calls using the corded handset only. No other
features available until power is restored. All feature settings and memory
are retained during a power failure.
The console display screen is blank.
• Make sure the power cord is connected to both the console and an electrical
outlet not controlled by a wall switch.
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108
Appendix
Troubleshooting
My calls fade in and out while I’m using my corded handset.
• If you have a corded headset plugged into the telephone, try unplugging it
and firmly plugging it in again.
• Disconnect the console from the modular jack and plug in another corded
telephone. If calls are still not clear, the problem is probably in the wiring or
local service. Contact your local service company (charges may apply).
• If you are using the speakerphone when this problem occurs, eliminate any
background noise. Noise from the television, radio, or other appliances might
cause the speakerphone to cut in and out. Try engaging the MUTE button
when you are not speaking or eliminating the background noise.
I hear other calls while using my telephone.
• Disconnect the telephone line from the console, and plug it into a different
telephone. If you still hear other calls, call your telephone
service provider.
My console does not ring when I receive a call.
• Make sure that the ringer is not off. Refer to Ringer volume on page 38 in
this user’s manual.
• Make sure the telephone line cords, power cord and Ethernet cable are
plugged in securely.
• Make sure the system is properly set up. Refer to Console installation on
pages 11-17 for details.
• If the other telephones in your building are having the same problem,
contact your telephone service provider.
• Test a working telephone at the telephone jack. If another telephone has the
same problem, contact your telephone service provider.
• The telephone line cord might be defective. Try installing a new
line cord.
• Make sure that the Line group assignment is correct. See Line group on
page 32 for more details.
My caller ID isn’t working.
• Caller ID is a subscription service. You must subscribe to this service
from your telephone service provider for this feature to work on your
telephone base.
• The caller must be calling from an area that supports caller ID.
• Both your and your caller’s telephone service providers must use caller ID
compatible equipment.
• Make sure the area codes are set correctly on the console. See
Home area code on page 42 for details.
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109
Appendix
Troubleshooting
• If you subscribe to high-speed Internet service (DSL - digital subscriber line)
through your telephone lines, you must install a DSL filter between each
telephone line cord and telephone wall jack. The filter prevents noise and
caller ID problems resulting from DSL interference. Please contact your DSL
service provider for more information about DSL filters.
System does not receive caller ID when on a call.
• Make sure you subscribe to caller ID with call waiting features from your
telephone service provider. Caller ID feature works only if both you and the
caller are in areas offering caller ID service, and if both telephone service
providers use compatible equipment.
The outgoing announcement is not clear.
• When recording the announcement, make sure you speak in a normal tone
of voice about nine inches from the console.
• Make sure there is no background noise (television, music, traffic, etc.)
when recording.
The auto attendant does not record messages.
• Make sure the auto attendant is turned on (page 83).
• Make sure the memory of the answering system is not full. Please refer to
the Call screening on page 95 in the user’s manual. If the memory is full,
the system announces “Memory full” and then hangs up. You need to delete
some old messages in order to make room for new messages.
• If Greeting only is selected in the Message length menu (page 94), the
answering system only plays the outgoing announcement. It does not record
incoming message.
The auto attendant announcement is not correct.
• Make sure the day/night announcements are set up and recorded
(page 85).
•
Make sure that the DAY and NIGHT times that you entered are appropriate. See
Set the start and end time of auto attendant announcement on page 86.
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110
Appendix
Troubleshooting
The auto attendant does not respond when callers dial an extension.
• Make sure directory announcement is recorded correctly to suit your
company’s needs (page 85).
• Make sure the caller is calling from a touch-tone telephone. If the caller
hears clicks rather than tones, the commands are not recognized.
• The auto attendant might not detect the callers’ commands when the
announcement plays. Wait until the announcement is over before entering
the code.
• There might be interference on the telephone line callers are using. Press
the dial pad keys firmly when dialing.
The answering system is recording incomplete messages.
• If the message length is not set to unlimited and a caller leaves a very long
message, part of it may be lost when the system disconnects the call after
the set message length. See Message alert on page 94 for details.
• If the caller pauses for longer than seven seconds, the system stops
recording and disconnects the call.
• If the system’s memory becomes full during message recording, the system
stops recording and disconnects the call.
• If the caller’s voice is very soft, the system may stop recording and
disconnect the call.
I have difficulty hearing messages.
• Press /VOLUME to increase the speaker volume on the console.
The answering system does not respond to remote access commands.
• Make sure you are using the correct remote access code (page 93).
• Make sure you are calling from a touch-tone telephone (away from home).
When dialing a number, you should hear tones. If you hear clicks, then it is
not a touch-tone telephone and cannot activate the answering system.
• The answering system might not detect the remote access code when
your announcement is playing. Wait until the announcement is over before
entering the code.
• There might be interference on the telephone line you are using. Press the
dial pad keys firmly when dialing.
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111
Appendix
Troubleshooting
I subscribe to a nontraditional telephone service that uses my computer
to establish connections, and my telephone doesn’t work.
• Make sure your computer is powered on.
• Make sure your Internet connection is working properly.
• Make sure that the software is installed and running for your nontraditional
telephone service.
• Make sure to plug your USB telephone adapter into a dedicated USB port
on your computer. Do not plug it into a multiple port USB hub (USB splitter)
that is not powered.
• In a few rare instances, the USB port on your computer may not have
enough power. Try using a USB hub with its own external power supply.
• If you are using a firewall, it may prevent access to your nontraditional
telephone service provider. Contact your service provider for more
information.
Common cure for electronic equipment.
If the telephone base does not seem to be responding normally, do the
following (in the order listed):
1. Disconnect the power from the console.
2. Wait a few minutes.
3. Connect power to the console.
4. Wait for the console to synchronize its connection. This will take at least one
minute to finish.
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112
Appendix
Maintenance
Taking care of your telephone
• Your telephone base contains sophisticated electronic parts, so you must treat it with care.
• Avoid rough treatment.
• Place the corded handset down gently.
• Save the original packing materials to protect your telephone base if you ever need to ship it.
Avoid water
• You can damage your telephone base if it gets wet. Do not use the corded handset in the rain, or
handle it with wet hands. Do not install the telephone base near a sink, bathtub or shower.
Electrical storms
• Electrical storms can sometimes cause power surges harmful to electronic equipment. For your
own safety, take caution when using electric appliances during storms.
Cleaning your telephone
• Your telephone base has a durable plastic casing that should retain its luster for many years.
Clean it only with a soft cloth slightly dampened with water or a mild soap.
• Do not use excess water or cleaning solvents of any kind.
Remember that electrical appliances can cause serious injury if used when you are wet or
standing in water. If the telephone base should fall into water, DO NOT RETRIEVE IT UNTIL
YOU UNPLUG THE POWER CORD AND TELEPHONE LINE CORDS FROM THE WALL,
then pull the unit out by the unplugged cords.
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113
Appendix
FCC part 68 and ACTA
This equipment complies with Part 68 of the FCC rules and with technical requirements adopted by
the Administrative Council for Terminal Attachments (ACTA). The label on the back or bottom of this
equipment contains, among other things, a product identifier in the format US:AAAEQ##TXXXX.
This identifier must be provided to your telephone service provider upon request.
The plug and jack used to connect this equipment to premises wiring and the telephone network
must comply with the applicable Part 68 rules and technical requirements adopted by ACTA. A
compliant telephone cord and modular plug is provided with this product. It is designed to be
connected to a compatible modular jack that is also compliant. An RJ11 jack should normally be
used for connecting to a single line and an RJ14 jack for two lines. See Installation Instructions in
the user’s manual.
The Ringer Equivalence Number (REN) is used to determine how many devices you may connect
to your telephone line and still have them ring when you are called. The REN for this product is
encoded as the 6th and 7th characters following the US: in the product identifier (e.g., if ## is 03,
the REN is 0.3). In most, but not all areas, the sum of all RENs should be five (5.0) or less. For more
information, please contact your telephone service provider.
This equipment may not be used with Party Lines. If you have specially wired alarm dialing
equipment connected to telephone line, ensure the connection of this equipment does not disable
your alarm equipment. If you have questions about what will disable the alarm equipment, consult
your telephone service provider or a qualified installer.
If this equipment is malfunctioning, it must be unplugged from the modular jack until the problem
has been corrected. Repairs to this telephone equipment can only be made by the manufacturer
or its authorized agents. For repair procedures, follow the instructions outlined under the
Limited Warranty.
If this equipment is causing harm to the telephone network, the telephone service provider may
temporarily discontinue your telephone service. The telephone service provider is required to notify
you before interrupting service. If advance notice is not practical, you will be notified as soon as
possible. You will be given the opportunity to correct the problem and the telephone service provider
is required to inform you of your right to file a complaint with the FCC. Your telephone service
provider may make changes in its facilities, equipment, operation, or procedures that could affect
the proper functioning of this product. The telephone service provider is required to notify you if
such changes are planned.
If this product is equipped with a corded or cordless handset, it is hearing aid compatible.
If this product has memory dialing locations, you may choose to store emergency telephone
numbers (e.g., police, fire, medical) in these locations. If you do store or test emergency numbers,
please:
Remain on the line and briefly explain the reason for the call before hanging up.
Perform such activities in off-peak hours, such as early morning or late evening.
Industry Canada
This device complies with Industry Canada licence-exempt RSS standard(s).
Operation is subject to the following two conditions: (1) this device may not cause harmful
interference, and (2) this device must accept any interference received, including interference that
may cause undesired operation.
The term ‘’IC:‘’ before the certification/registration number only signifies that the Industry Canada
technical specifications were met.
The Ringer Equivalence Number (REN) for this terminal equipment is 0.1. The REN is an
indication of the maximum number of devices allowed to be connected to a telephone interface.
The termination on an interface may consist of any combination of devices subject only to the
requirement that the sum of the RENs of all the devices does not exceed five.
This product meets the applicable Industry Canada technical specifications.
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114
Appendix
FCC part 15
This equipment has been tested and found to comply with the limits for a Class A digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference when the equipment is operated in a commercial environment.
This equipment generates, uses, and can radiate radio frequency energy and, if not installed
and used in accordance with the instruction manual, may cause harmful interference to radio
communications. Operation of this equipment in a residential area is likely to cause harmful
interference in which case the user will be required to correct the interference at his own expense.
This Class A digital apparatus complies with Canadian requirements:
CAN ICES-3 (A)/NMB-3(A)
Cet appareil numérique de classe A est conforme à l’exigence canadienne:
CAN ICES-3 (A)/NMB-3(A)
WARNING: Changes or modifications to this equipment not expressly approved by the party
responsible for compliance could void the user’s authority to operate the equipment.
Caution: To maintain the compliance with the FCC’s RF exposure guideline, place the base unit
at least 20cm from nearby persons.
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115
Appendix
Limited warranty
1. What does this limited warranty cover?
The manufacturer of this VTech product warrants to the holder of a valid proof of purchase
(“CONSUMER” or “you”) that the product and all accessories provided in the sales package
(“PRODUCT”) are free from defects in material and workmanship, pursuant to the following terms
and conditions, when installed and used normally and in accordance with the PRODUCT operating
instructions. This limited warranty extends only to the CONSUMER for products purchased and
used in the United States of America and Canada.
2. What will VTech do if the PRODUCT is not free from defects in materials and workmanship
during the limited warranty period (“materially defective PRODUCT”)?
During the limited warranty period, VTech’s authorized service representative will repair or replace
at VTech’s option, without charge, a materially defective PRODUCT. If we repair the PRODUCT,
we may use new or refurbished replacement parts. If we choose to replace the PRODUCT, we
may replace it with a new or refurbished PRODUCT of the same or similar design. We will retain
defective parts, modules, or equipment. Repair or replacement of the PRODUCT, at VTech’s option,
is your exclusive remedy. VTech will return repaired or replacement products to you in working
condition. You should expect the repair or replacement to take approximately 30 days.
3. How long is the limited warranty period?
The limited warranty period for the PRODUCT extends for TWO (2) YEARS from the date of
purchase. If VTech repairs or replaces a materially defective PRODUCT under the terms of this
limited warranty, this limited warranty also applies to repaired or replacement PRODUCT for a
period of either (a) 90 days from the date the repaired or replacement PRODUCT is shipped to you
or (b) the time remaining on the original two-year limited warranty; whichever is longer.
4. What is not covered by this limited warranty?
This limited warranty does not cover:
• PRODUCT that has been subjected to misuse, accident, shipping or other physical damage,
improper installation, abnormal operation or handling, neglect, inundation, fire, water, or other
liquid intrusion; or
• PRODUCT that has been damaged due to repair, alteration, or modification by anyone other
than an authorized service representative of VTech; or
• PRODUCT to the extent that the problem experienced is caused by signal conditions, network
reliability or cable or antenna systems; or
• PRODUCT to the extent that the problem is caused by use with non-VTech accessories; or
• PRODUCT whose warranty/quality stickers, PRODUCT serial number plates or electronic serial
numbers have been removed, altered or rendered illegible; or
• PRODUCT purchased, used, serviced, or shipped for repair from outside the United States of
America or Canada, or used for commercial or institutional purposes (including but not limited to
products used for rental purposes); or
• PRODUCT returned without a valid proof of purchase (see item 6 on the next page); or
• Charges for installation or setup, adjustment of customer controls, and installation or repair of
systems outside the unit.
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116
Appendix
Limited warranty
5. How do you get warranty service?
To obtain warranty service, visit businessphones.vtech.com or call 1 (800) 595-9511. In Canada,
please dial 1 (800) 267-7377.
NOTE: Before calling for service, please review the user’s manual; a check of the PRODUCT’s
controls and features may save you a service call.
Except as provided by applicable law, you assume the risk of loss or damage during transit and
transportation and are responsible for delivery or handling charges incurred in the transport of the
PRODUCT(s) to the service location. VTech will return repaired or replaced PRODUCT under this
limited warranty to you. Transportation, delivery or handling charges are prepaid. VTech assumes
no risk for damage or loss of the PRODUCT in transit. If the PRODUCT failure is not covered by
this limited warranty, or proof of purchase does not meet the terms of this limited warranty, VTech
will notify you and will request that you authorize the cost of repair prior to any further repair activity.
You must pay for the cost of repair and return shipping costs for the repair of products that are not
covered by this limited warranty.
6. What must you return with the PRODUCT to get warranty service?
You must:
• Return the entire original package and contents including the PRODUCT to the VTech service
location along with a description of the malfunction or difficulty; and
• Include a “valid proof of purchase” (sales receipt) identifying the PRODUCT purchased
(PRODUCT model) and the date of purchase or receipt; and
• Provide your name, complete and correct mailing address, and telephone number.
7. Other limitations
This warranty is the complete and exclusive agreement between you and VTech. It supersedes all
other written or oral communications related to this PRODUCT. VTech provides no other warranties
for this PRODUCT. The warranty exclusively describes all of VTech’s responsibilities regarding the
PRODUCT. There are no other express warranties. No one is authorized to make modifications to
this limited warranty and you should not rely on any such modification.
State/Provincial Law rights: This warranty gives you specific legal rights, and you may also have
other rights which vary from state to state or province to province.
Limitations: Implied warranties, including those of fitness for a particular purpose and
merchantability (an unwritten warranty that the PRODUCT is fit for ordinary use) are limited to one
year from date of purchase. Some states/provinces do not allow limitations on how long an implied
warranty lasts, so the above limitation may not apply to you. In no event shall VTech be liable for
any indirect, special, incidental, consequential, or similar damages (including, but not limited to
lost profits or revenue, inability to use the PRODUCT or other associated equipment, the cost of
substitute equipment, and claims by third parties) resulting from the use of this PRODUCT. Some
states/provinces do not allow the exclusion or limitation of incidental or consequential damages, so
the above limitation or exclusion may not apply to you.
Please retain your original sales receipt as proof of purchase.
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117
Appendix
Technical specifications
RF frequency band
Channels
1921.536MHz - 1928.448MHz
5
Operating temperature
32°F - 122°F
0°C - 50°C
Telephone base voltage
(AC adapter output)
5.1VDC @1200mA
Ethernet Network Ports
PSTN Jacks
10/100 Mbps RJ-45 Port
1-4 (FXO ports)
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118
Index
Directory 68–74
Directory card 2
Display dial 72
A
Add a handset 25
Add a headset 26, 28
Alert tones 5
E
Announcement 84–87, 90
Answer a call 49
Answer an intercom call 61
Auto-redial 57
End a call 48
End a conference call 58, 59
End an intercom call 61
F
Auto attendant 96–97
Auto set IP 33
FCC, ACTA and IC regulations 114
Flash 50
B
H
Blind transfer 62
Handset registration 25
Handsfree use 49
Hold 51
C
Caller ID 75–81
Call history 77
Hold reminder 45
Home area code 42
Call intercept 92, 98
Call privacy 44, 52
Call screening 95, 98
Call transfer 62, 63
Call waiting 50, 75
Capacity 68, 82
I
Icons 4
Important safety information i–ii
Indication 4, 5, 48, 98
Installation 11–17
Intercom 61, 63
Cardiac pacemakers ii
Chain dialing 54
Change the extension number 29
Conference call 58–60
Connect a deskset 23–24
Contrast 43
J
Join a call 59
K
Key tone 43
D
L
Date 40
Language 41
Default settings 46
Delay 83, 89
Lights 5
Limited warranty 116–117
Line group 32
Line indicators 48
Listening volume 50
Deregister a headset 27
Deregistering a handset 27
Deskset connection 23–24
Dialing options 78
Dial mode 44
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119
Index
M
R
Maintenance 113
Record a call 53
Recording time 95
Redial 55
Make a call 48
Make an intercom call 61
Memo 100
Register a handset 25
Register a headset 26
Remote access 101–102
Rename console 46
Review call history 77
Review directory 70
Ringer tone 39
Memory match 77
Menu settings 29
Message Date/Time 93
Message indication 98
Message playback 98
Missed (new) calls indicator 77
Music on hold 45, 51
Mute 50
Ringer Volume 38
S
N
Search by name 71
Search for a contact 71
Set Date/Time 40
Set default 46
Navigation keys 1
Network information 37
New message indication 98
Night mode 85
Set static IP 16, 34–35
Settings 38–47
O
Share a call 59
One-touch 64–67
One-touch keys 2
On hook dialing (predialing) 49
Operation 48–67
Overview 1–3
Speakerphone 49
Switch between lines 51
System setup 29–37
T
Technical specifications 118
Telephone operation 48–67
Temporary ringer silencing 49
Temporary tone dialing 50
Time 40
P
Pacemaker patients ii
PC port 8
Phonebook (directory) 68–74
Predialing 49
Transfer a call 62, 63
Troubleshooting 106–112
Two-way recording ii
Prime line 31
Privacy 44, 52
Private mailbox 89–92
Pulse dialing 44
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120
Index
V
Volume 38, 50
Volume control 50
W
Wall mount 18–22
Warranty 116–117
Website 47
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121
Source of music files for the Music on hold feature:
FreeMusicArchive.org. Used under open license.
Designed to fit you home.
And your life.
VTech Communications, Inc.
A member of THE VTECH GROUP OF COMPANIES.
VTech is a registered trademark of VTech Holdings Limited.
Specifications are subject to change without notice.
© 2014 VTech Communications, Inc.
All rights reserved. 04/14. UP416_WEBCIB_V1.0
Document order number: 91-007440-010-100
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