Toshiba Webcam Dp120F User Manual
INTERNET FACSIMILE  
OPERATOR’S MANUAL  
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NOTICE TO USERS  
Canada  
AVIS: L’étiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette  
certifie que le matériel est conforme aux normes de protection, d’exploitation et de  
sécurité des réseaux de télécommunications, comme le prescrivent les documents  
concernant les exigences techniques relatives au matériel terminal. Le Ministére  
n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.  
NOTICE:  
The Industry Canada label identifies certified equipment. This certi-  
fication means that the equipment meets telecommunications network protective,  
operational and safety requirements as prescribed in the appropriate Terminal  
Equipment Technical Requirements document(s). The Department does not guaran-  
tee the equipment will operate to the user's satisfaction.  
Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder  
aux installations de l’entreprise locale de télécommunication. Le matériel doit  
également être installé en suivant une méthode acceptée de raccordement. L’abonné  
ne doit pas oublier qu’il est possible que la conformité aux conditions énoncées ci-  
dessus n’empêche pas la dégradation du service dans certaines situations.  
Before installing this equipment, users should ensure that it is permissible to  
connect a facsimile to the facilities of their local telecommunications company.  
The equipment must also be installed using an acceptable method of connection.  
The customer should be aware that compliance with the above conditions may not  
prevent degradation of service in some situations.  
Les réparations de matériel homologué doivent être coordonnées par un représentant  
désigné par le fournisseur. L’entreprise de télécommunications peut demander à  
l’utilisateur de débrancher un appareil à la suite de réparations ou de modifications  
effectuées par l’utilisateur ou à cause de mauvais fonctionnement.  
Repairs to certified equipment should be coordinated by a representative designated  
by the supplier. Any repairs or alterations made by the user to this equipment, or  
equipment malfunctions, may give the telecommunications company cause to request  
the user to disconnect the equipment.  
Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre  
de la source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau  
Users should ensure for their own protection that the electrical ground connections of  
the power utility, telephone lines and internal metallic water pipe system, if present,  
are connected together. This precaution may be particularly important in rural areas.  
métalliques, s’il  
y
particulièrement importante dans les régions rerales.  
en a, sont raccordés ensemble. Cette précaution est  
Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il  
doit avoir recours à un service d’inspection des installations électriques, ou à un  
électricien, selon le cas.  
CAUTION: Users should not attempt to make such connections themselves, but  
should contact the appropriate electric inspection authority, or electrician, as appropri-  
ate.  
L’indice d’equivalence de la sonnerie de ce matériel 0.3  
The Ringer Equivalence Number of your facsimile is 0.3  
AVIS: L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif  
terminal indique le nombre maximal de terminaux qui peuvent être raccordés à une  
interface. La terminaison d’une interface téléphonique peut consister en une  
combinaison de quelques dispositifs, à la seule condition que la somme d’indices  
d’équivalence de la sonnerie de tous les dispositifs n’excède pas 5.  
NOTICE:  
The Ringer Equivalence Number (REN) assigned to each terminal  
device provides an indication of the maximum number of terminals allowed to be  
connected to a telephone interface. The termination on an interface may consist of any  
combination of devices subject only to the requirement that the sum of the Ringer  
Equivalence Numbers of all the devices does not exceed 5.  
TOSHIBA OF CANADA LIMITED  
Office Product Group  
191 McNABB STREET  
MARKHAM, ONTARIO L3R 8H2  
2
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CONTENTS  
NOTICE TO USERS................................................................ 1  
NOTICE TO USERS................................................................ 2  
E-MAIL ACCOUNT SETUP .................................................. 59  
E-mail Address Setting ........................................................................ 60  
Error E-mail Forward Address Setting ................................................. 61  
Receive Mode Setting .......................................................................... 62  
POP Server Address Setting ............................................................... 63  
POP Time Setting................................................................................. 64  
POP Login Name Setting ..................................................................... 65  
POP Password Setting ......................................................................... 66  
SMTP Server Address Setting............................................................. 67  
E-MAIL PROPERTIES SETUP ............................................. 68  
Print Text Body Setting ......................................................................... 69  
Body Page Limit Setting ....................................................................... 70  
Send Disposition Setting ...................................................................... 71  
Print Header Setting............................................................................. 72  
Print E-mail Error Setting ..................................................................... 73  
Print DSN Setting ................................................................................. 74  
Print Disposition Setting ...................................................................... 75  
Request DSN Setting ........................................................................... 76  
Confirmation Timer Setting .................................................................. 77  
Set Confirmation Time Setting ............................................................. 78  
MSG Size Limit Setting ........................................................................ 79  
ONRAMP GATEWAY SETUP ............................................... 80  
Setting Up a Relay Box with E-mail Address ....................................... 80  
OFFRAMP GATEWAY SETUP ............................................. 85  
Offramp Gateway, Offramp Gateway Overview................................... 85  
How to send a document using Offramp Gateway............................... 86  
Setting Up for Offramp Gateway .......................................................... 86  
E-mail to FAX Gateway Setting ............................................................ 87  
Gateway Print Setting .......................................................................... 88  
Gateway Security Setting..................................................................... 89  
ADDITIONAL FUNCTIONS SETUP...................................... 90  
FTP Server Login Name Setting .......................................................... 90  
FTP Server Login Password Setting .................................................... 91  
LAN FAX Setting .................................................................................. 92  
IPX/SPX Protocol Setting..................................................................... 93  
Frame Type Setting .............................................................................. 94  
INTRODUCTION ...........................................................5  
FEATURES.............................................................................. 5  
Before Connecting the Machine to Internet............................................ 6  
Internet FAX Transmission Overview..................................................... 7  
FACSIMILE UNIT DESCRIPTION........................................... 9  
Rear View............................................................................................... 9  
Operation Panel...................................................................................... 9  
BASIC FUNCTIONS....................................................10  
RECEIVE E-MAIL ................................................................. 10  
Automatic Receiving Mode .................................................................. 10  
Manual Receiving Mode....................................................................... 10  
Receiving from SMTP Server .............................................................. 10  
Output Print Format for Receiving E-mail ............................................ 11  
SEND E-MAIL ....................................................................... 13  
Sending E-mail by Direct Input ............................................................ 13  
Sending E-mail by Searching E-mail Addresses ................................. 16  
Sending E-mail by One Touch Dialing .................................................. 20  
Sending E-mail by Abbreviated Dialing ................................................ 21  
Multi-Key Quick Broadcast Transmission ............................................ 23  
AUTOMATIC TELEPHONE DIALING REGISTRATION ........ 25  
Abbreviated Dialer Registration ........................................................... 25  
Modify/Delete the Abbreviated Dial Number ........................................ 35  
One Touch Dialer Registration ............................................................. 37  
Modify/Delete the One Touch Key ........................................................ 47  
Group Number Registration ................................................................. 49  
SETUP.........................................................................53  
SETUP FLOW ....................................................................... 53  
TCP/IP CONFIGURATION.................................................... 54  
BootP/DHCP Setting ............................................................................ 54  
IP Address Setting ............................................................................... 55  
Subnetmask Setting ............................................................................. 56  
Default Gateway Setting....................................................................... 57  
Host Name Setting ............................................................................... 58  
3
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LIST OF REPORTS .................................................. 95  
E-MAIL NOTIFICATION REPORTS PRINT FORMAT ......... 95  
DSN Report .......................................................................................... 95  
MDN Report .......................................................................................... 96  
Alert Report .......................................................................................... 97  
LIST AND REPORT PRINT FORMAT  
AND PRINTING PROCEDURE ........................................... 98  
Transmission/Reception Journal (Communication Journal) .................... 98  
Memory Transmission Report ................................................................ 99  
ReservationList .................................................................................. 100  
Multi-Address Transmission Report ..................................................... 101  
PresetDialingNumberLists................................................................ 102  
Aphabetical Sort List ..................................................................... 102  
AbbreviatedDialNumberList......................................................... 103  
Group Number List ......................................................................... 104  
OneTouchNumberList .................................................................. 105  
Function List ....................................................................................... 106  
MenuList ............................................................................................ 108  
PowerFailureList................................................................................ 110  
TROUBLESHOOTING............................................ 111  
ErrorMessage .................................................................................... 111  
ErrorCodePrintedonReport .............................................................. 115  
TECHNICAL WORD REFERENCE ....................... 117  
4
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INTRODUCTION - FEATURES  
Offramp Gateway Transmission:  
The Internet Fax Kit enables your machine to transmit the document through the  
Internet or Intranet. This enables the machine to transmit the document as an E-mail  
between other Internet Fax machines and computers.  
The DP120F/DP125F can be used as a Hub Station to forward E-mails from your  
client computer or Internet Fax machine to the any facsimiles through the public  
switched telephone network.  
NOTE:  
•
The machine must be connected to the E-mail server in the local area  
network to use the Internet Fax functions. Ensure that your E-mail server is  
connected with the machine in the local area network.  
Error E-mail Transmission:  
E-mails that cannot be printed by the machine can be forwarded to another E-mail  
address.  
•
The parallel port is disabled when the Internet Fax kit is installed in the  
machine.  
Supporting DSN (Delivery Status Notification:)  
This machine can do the following after connecting to the Internet:  
Transmission result is retreived from received DSN message and stored into Activity  
Report as a transmission report. This machine automatically print the DSN message.  
Send a document as an E-mail through the Internet:  
Supporting MDN (Message Disposition Notification:)  
This machine can send a document as an E-mail through the Internet. The  
scanned image is transferred to the TIFF-FX images and sent as attached file of an E-  
mail.  
An MDN request is added in the mail header of E-mails. If the machine receives the  
image data which exceeds the capability of this machine, the machine responds with  
a failure in the MDN message back to the original sender.  
Automatic receiving and manual receiving of an E-mail:  
Additional Functions:  
This machine can automatically or manually check the email server to see whether an  
E-mail has been delivered. If an E-mail has been received, the machine will print out  
the E-mail.  
Enables users to configure the FTP (File Transfer Protocol) login name and the  
password for TOSHIBA Viewer, the server address of the ImageVision2000/  
SmartLink, and frame type for the Novell communication.  
73 one touch key to E-mail:  
The remote party’s E-mail address data can be registered to a one touch key. E-  
mail options can be registered for each address.  
300 abbreviated dial numbers to E-mail:  
E-mail addresses can be assigned to 300 abbreviated dial numbers in the range  
from No. 001 to 999.  
Multi-address transmission to E-mail:  
Transmissions of the same document to multiple E-mail addresses (up to 373  
addresses) are possible using one operation sequence, in which preset abbreviated  
dial numbers (300), and one touch dial keys (73) can be used. When the multi-key  
is specified, key pad dialing of up to 1000 digits, or 100 locations, is also possible.  
Relay transmission to E-mail (Onramp Gateway Transmission):  
The DP120F/DP125F can serve as a relay station in relay transmission transac-  
tions to E-mail address end stations.  
5
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Before Connecting the Machine to Internet  
Before connecting to the network, read this section to understand the Internet Fax  
functions.  
Precaution for Internet Transmission  
Transmissions using the Internet Fax function are the same as E-mail transmissions.  
Before you start to use the Internet Fax function, it is recommended that you read this  
section and understand the precautions for Internet Transmission.  
POP and SMTP  
The available functions depend on whether this machine is setup to use the POP or  
SMTP for retrieving E-mail from a mail server.  
•
•
The Internet Fax sends a document to the email server of Internet and it does not  
send via the PSTN alike regular facsimile transmissions.  
POP (Post Office Protocol) and SMTP (Simple Mail Transfer Protocol):  
“SMTP” is a server protocol for sending E-mail messages between servers.  
Usually the E-mail systems that transfer E-mails over the Internet use SMTP to  
send messages from one server to another. Then the E-mail message can be  
retrieved with an E-mail client using either “POP” or “IMAP”. “POP” is a protocol  
used to retrieve E-mail from a mail server.  
An error mail is sent back from the mail server when the E-mail document fails to  
be forwarded to the recipient.  
•
•
An error mail is sometimes not sent back even if the E-mail has failed.  
Internet transmission has low security. It is recommended that you use regular  
facsimile transmission when a contidential document is sent.  
When this machine uses POP for the Receive Mode:  
This machine works as a POP client. Similar to most e-mail applications, this  
machine uses POP for receiving an E-mail message and SMTP for sending an  
E-mail message.  
•
•
It may take a considerable amount of time for the recipient to receive the document  
because of the line traffic in the Internet.  
If the document being transmitted has a large amount of data it may not be  
successfully sent due to the configuration of the E-mail Server.  
When this machine uses SMTP for the Receive Mode:  
This machine works as one of the mail servers. The machine can transfer an E-  
mail message in the SMTP transmission.  
Confirmed E-mail Server  
The following table shows the available functions according to the type of the  
protocols set for the Receive Mode.  
The following table shows the list of E-mail servers supported with the Internet Fax kit.  
Server Name  
1Sendmail  
Version  
8.9.1  
Fucntions  
Receive Mode  
POP  
SMTP  
Yes  
Yes  
No  
Qpopper  
3.0.2  
8.9.3  
3.0.2  
5.5  
Send a document as an E-mail  
Automatic receiving of an E-mail  
Manual receiving of an E-mail  
One Touch Keys to E-mail  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
No  
2
Sendmail  
Qpopper  
3
4
5
Microsoft Exchange  
Qmail  
Yes  
Yes  
Yes  
Yes  
Yes  
Yes  
1.03  
Abbreviated Dial Numbers to E-mail  
Multi-address transmission to E-mail  
Relay Transmission to E-mail (Onramp Gateway)  
Offramp Gateway  
LotusDomino  
5.0.1a(Intl)  
* Products names in this manual are the trademarks or registered trademarks of their respective companies.  
NOTE:  
The mail server listed above may, or may not be used depending on your environ-  
ment.  
Error E-mail Transmission  
Yes  
If the use of the Offramp Gateway function is not necessary, it is recommended  
that the Receive Mode is set to “POP” because some settings will be required to be  
set on the mail server if the Receive Mode is set to “SMTP”. For more information  
about the Offramp Gateway function, see “OFFRAMP GATEWAY SETUP” on page  
85.  
6
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Internet Fax Transmission Overview  
The following is an overview of the various transmissions that can be performed using  
the Internet Fax function.  
Internet Fax to/from Client Computers  
The machine can send a document to client computers through the Internet or  
Intranet. The client computers can send the E-mail to the machine as well.  
Internet Fax to Internet Fax  
The machine can send a document to another Internet Fax machine through the  
Internet or Intranet. The document is sent as an E-mail to the Internet Fax  
machine.  
NOTE:  
•
The client computer receives TIFF-FX images when the machine sends a  
document using the Internet Fax function.  
•
The machine can only print out text files and TIFF-FX images. When sending  
E-mail from the client computer to this machine using the E-mail application,  
files other than text or TIFF-FX images cannot be sent.  
7
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Internet Fax Transmission Overview - continued  
Offramp Gateway Transmission  
Onramp Gateway Transmission  
The machine can forward received E-mail documents to any facsimile through  
the public telephone line using Offramp Gateway transmission. If another  
Internet Fax machine or client computer sends a document to the Internet Fax  
machine through the Internet or Intranet, then the Internet Fax machine can for-  
ward the document to another facsimile through the public switched telephone  
network.  
Using the Internet Fax function, E-mail addresses can be assigned to the ITU-T  
Mailbox in this machine. Therefore, ITU-T F-code compliant facsimiles can send  
documents to the ITU-T Mailbox in this machine and this machine can forward  
the received document to E-mail recipients assigned to the Mailbox using the  
relay function.  
➤P80 ONRAMP GATEWAY SETUP  
➤P85 OFFRAMP GATEWAY SETUP  
NOTE:  
NOTE:  
Documents sent as an Internet Fax will be received as a TIFF-FX image on the  
client computer.  
•
To operate in this transmission, the machine must be set up to enable SMTP  
transmission. It is also required to configure the some settings on the mail  
server of your network.  
•
•
Documents sent as an Internet Fax will be received as a TIFF-FX image on the  
client computer.  
8
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- FACSIMILE UNIT DESCRIPTION  
Rear View  
Operation Panel  
Green Indicator  
CHECK E-MAIL  
The indicator that lights while  
the network interface card is  
properly connected to the  
network.  
E-MAIL ADDRESS Key  
Used to receive an E-mail  
immediately.  
Used to program E-mail addresses when  
programming  
Abbreviated Numbers.  
One  
Touch  
Key  
By pressing this  
or  
key prior to a transmission, an E-mail  
address can be entered for an Internet Fax  
transmission.  
Amber Indicator  
The indicator that blinks  
is  
while data  
communicated.  
being  
10BASE-T/100BASE-TX I/F  
Connection for the 10BASE-T  
or 100BASE-TX cable to an  
Ethernet network.  
9
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BASIC FUNCTIONS - RECEIVE E-MAIL  
The methods to receive an E-mail vary according to the type of  
protocols used for receiving an E-mail.  
Automatic  
Receiving Mode  
Manual  
Receiving Mode  
Receiving from  
SMTP Server  
When “POP” is selected for the Receive Mode, the following receiv-  
ing methods are available:  
To automatically receive E- To manually receive E-mails  
mails from the E-mail server, from the E-mail server, press:  
set up the “POP Time”.  
Once an E-mail to this machine  
is delivered through the Internet,  
this machine will automatically  
retrieve E-mail from the SMTP  
server using the SMTP trans-  
mission.  
•
•
Auto Receive  
The machine accesses the E-mail server at specified intervals to  
check whether any E-mail has been delivered. If an E-mail has  
been delivered, the machine will automatically retrieve and print  
out the E-mail.  
See the section “POP Time  
Setting” at “SETUP - E-MAIL  
ACCOUNT SETUP” (Page 64).  
Manual Receive  
When the Receive Mode is set  
to SMTP, the sub-domain for  
this machine must be assigned  
at the SMTP server to receive  
E-mail or enable the Offramp  
Gateway transmission. In this  
case, this machine works as  
one of the E-mail servers.  
CHECK E-MAIL  
NOW SEARCHING  
>
When the CHECK E-MAIL button is pressed, the machine manu-  
ally accesses the E-mail server to check whether any E-mail has  
been delivered. If an E-mail has been delivered, the machine  
receives and prints out the E-mail.  
STOP TO CANCEL  
“>” mark moves from left to  
This mark continually  
See “Receiving from SMTP Server” for SMTP transmission.  
Printing of a received E-mail depends on the following settings:  
right.  
moves until searching is com-  
pleted.  
•
•
•
•
Print Text Body (See page 69)  
Body Page Limit (See page 70)  
Print Header (See page 72)  
When the SMTP server re-  
ceives an E-mail intended for  
the sub-domain of this machine,  
the SMTP server will transfer  
the E-mail to this machine using  
the SMTP transmission. If an E-  
mail is sent to the E-mail adress  
of this Internet Fax machine, it  
will them print the E-mail out.  
When the E-mail has been re-  
ceived, the following screen ap-  
pears and starts printing.  
Print E-mail Error (See page 73)  
MAY-12-00FRI11:59AM  
Users can set up these items to specify how the machine should  
perform when receiving an E-mail.  
RESIDUAL MEMORY 99%  
PRINTING  
Available Format:  
The machine can only print the TIFF-FX images and the text  
data. If the received E-mail contains files that are not the  
TIFF-FX images or text data, the machine will display an error  
message on the LCD Display.  
When no E-mail has been re-  
ceived, the following screen  
apears.  
NOTE:  
When the Receive Mode is  
set to SMTP. machine can-  
not retrieve an E-mail from  
the mail server manually.  
However, the machine is able to print the E-mail except the parts  
in unknown format, or forward this E-mail to another E-mail ad-  
dress.  
MAY-12-00FRI11:59AM  
NO EXIST E-MAIL  
Please refer to “OFFRAMP  
GATEWAY SETUP” on page  
85 for further details.  
If you want to print the E-mail except the parts in unknown format,  
set up “Print E-mail Error” (See page 73).  
If you want to forward the E-mail to another E-mail address when  
an error occurs, set up “Error E-mail Forward Address” (See  
page 61).  
If any other error messages are  
displayed, see “TROUBLE-  
SHOOTING.”  
10  
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Output Print Format for Receiving E-mail  
When an Internet Fax message  
(or E-mail message) is received,  
Text Body Output  
This output is printed when the Print Text Body is set to ON or the E-mail has only the text body section and no attached image files.  
➤P69 SETUP - E-MAIL PROPERTIES SETUP - Print Text Body Setting  
the following output may be  
printed in addition to the origi-  
nals (scanned data).  
Sender name and address  
•
•
Text Body  
Header  
Recipients Lists  
The Text Body and the Header  
of the received message is  
printed according to the set-  
tings of the E-mail properties  
on your machine.  
Date and time of the E-mail  
message was sent  
Subject of the E-mail  
message  
Body of the message  
11  
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Output Print Format for Receiving E-mail - continued  
Header Output  
This output is printed when the Print Header is set to ON.  
➤P72 SETUP - E-MAIL PROPERTIES SETUP - Print Header Setting  
12  
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- SEND E-MAIL  
The machine can send an E-mail using the following methods.  
Sending E-mail by Direct Input  
•
•
•
•
•
Direct Input  
Input the E-mail address directly to send a document.  
1Display INTERNET- 2Enter the E-mail ad-  
FAX SEND Menu  
dress  
Search E-mail Address  
Search an E-mail address from the local phonebook and histories to send a document.  
Press:  
Enter the E-mail address using  
the Keyboard and the Dial Key-  
pad.  
One Touch Dialing  
Send a document to the E-mail address that is assigned to a One Touch key.  
Abbreviated Dialing  
Send a document to the E-mail address that is assigned to an Abbreviated Dial Number.  
INTERNET-FAXSEND  
Group Broadcast Transmission  
PRESS SPEED DIAL,  
ONE TOUCH KEY OR  
ENTER TO ENTER  
E-MAIL ADDRESS  
Send a document to E-mail addresses and fax numbers that are assigned to Group Number. The E-  
mail addresses and the fax numbers can be assigned to a Group Number, so that this feature allows  
you to send a document to multiple remote parties that inclued both E-mail addresses and fax  
numbers in a single operation. To operate this dial method, refer to the DP120F/DP125F Operator’s  
Manual.  
E-MAILADDRESS:  
[email protected]  
When the E-mail address is  
displayed correctly on the LCD  
display, press:  
Then press:  
•
Multi-key Quick Broadcast Transmission  
This Multi-key Quick Broadcast Transmission allows you to send a document to a combination of  
the following numbers without pre-programming a group. By using this method, you can send a  
document to both E-mail addresses and fax numbers in a single operation.  
INTERNET-FAXSEND  
E-MAILADDRESS:  
• Abbreviated Dial Numbers  
• One Touch Dial Keys  
• Search E-mail Address  
• Direct Input  
DO YOU KNOW RECEIVER  
RESOLUTION?  
1.YES  
2.NO  
When the document is sent to an E-mail address, the document is converted to TIFF-FX images.  
E-mail Notification Reports printed after sending an E-mail  
•
•
DSN Report is printed when “Print DSN” is set to ON and the mail server successfully replied  
to your DSN request. See “DSN Report” on page 95 for a sample and descriptions.  
MDN Report is printed when “Print Disposition” is set to ON and the recipient successfully  
received your mail to reply to your MDN request. See “MDN Report” on page 96 for a sample  
and descriptions.  
•
Alert Report is printed when “Confirm. Timer” is set to ON and the machine cannot success-  
fully receive the MDN requested from a recipient. See “Alert Report” on page 97 for a sample and  
descriptions.  
These are printed according to the E-mail properties and the environments of the recipients. For futher  
details of related E-mail properties settings, see “E-MAIL PROPERTIES SETUP” on page 68.  
13  
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Sending E-mail by Direct Input - continued  
3Select the Resolution  
This setting will allow you to  
3a  
ResolutionSetting  
specify the resolution for the  
documents you are sending, if  
you know the resolution capa-  
bility of the recipient machine.  
Then press:  
Press  
until the required resolution mode is indicated by  
the appropriate LED.  
If you know the resolution ca-  
pability of the recipient ma-  
chine, press:  
: illuminated  
: extinguished  
The mode changes as follows:  
(
)
DO YOU KNOW RECEIVER  
FINE  
COMPRESSION?  
1.YES  
U-FINE  
Standard Mode (when all the lamps are extinguished)  
HALFTONE  
2.NO  
If you do not know the resolu-  
tion capability of the recipient  
machine, press:  
FINE  
U-FINE  
HALFTONE  
Fine Mode  
FINE  
U-FINE  
HALFTONE  
Ultra-Fine Mode  
Each corresponding  
lamp is illuminated.  
When “1.YES” is selected, the  
following screen appears. Con-  
tinue to Step 3a.  
FINE  
U-FINE  
HALFTONE  
Fine Halftone Mode  
PRESS MODE KEY  
ON CONTROL PANEL  
THEN PRESS ENTER  
FINE  
U-FINE  
HALFTONE  
Ultra-Fine Halftone Mode  
When “2.NO” is selected, the  
following screen appears. Skip  
to Step 5.  
*
When Ultra-Fine is selected, the DF120F/DP125F will scan all  
documents at 406 dots/inch horizontal x 391 lines/inch vertical.  
Depending on the capabilities of the remote facsimile receiving  
this document, the document may be transmitted by the  
DF120F/DP125F at Ultra-Fine resolution (406 dots/inch hori-  
zontal x 391 lines/inche vertical) or it may be transmitted at  
Super Fine (203 dots/inch horizontal x 391 lines/inch vertical).  
14  
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Sending E-mail by Direct Input - continued  
4Select the Compression  
5Scan the document  
This setting will allow you to  
Your machine will automatically  
start scanning the document  
into memory (if enabled).  
4a  
Compression Setting  
specify the compression for the  
documents you are sending, if  
you know the compression ca-  
pability of the recipient ma-  
chine.  
Select the desired Compres-  
sion.  
Press:  
SCANNING INTO MEMORY  
FILE NUMBER=  
007  
RESIDUAL MEMORY 98%  
SCANNING PAGE : 003  
If you know the compression  
capability of the recipient ma-  
chine, press:  
After scanning, the machine  
starts transmission.  
(for MH)  
(for MR)  
If the document is not loaded in  
the Document Tray, the follow-  
ing screen is displayed.  
If you do not know the com-  
pression capability of the re-  
cipient machine, press:  
(for MMR)  
(for JBIG)  
LOAD DOCUMENT  
When “1.YES” is selected, the  
following screen appears. Con-  
tinue to Step 3a.  
Load the document in the  
Document Tray.  
machine will  
starts scanning the document.  
Then your  
automatically  
COMPRESSION  
1.MH  
NOTE:  
2.MR  
3.MMR  
If you do not know the  
receiver’s capabilities for  
the compression type, se-  
lect “MH”.  
↓
4.JBIG  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
When “2.NO” is selected, the  
following screen appears. Skip  
to Step 5.  
15  
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Sending E-mail by Searching E-mail Addresses  
1Display the SPEED  
2Select SPEED DIAL 3Searching for an E-mail address  
DIAL Menu  
Press:  
Press:  
This operation searches for an  
E-mail address and sends the  
documents to the E-mail ad-  
dress.  
3a  
Selectthesearchcategory  
To select the Local Addresses, When “2.RECEPTION HIS-  
You can search for an E-mail  
address in the following catego-  
ries.  
press:  
TORY” is selected, the follow-  
ing screen appears. Skip to  
Step 3c.  
1.LOCALADDRESS  
2.RECEPTIONHISTORY  
3.SENT HISTORY  
PRESS SPEED DIAL,  
ONE TOUCH KEY OR  
ENTER TO ENTER  
E-MAIL ADDRESS  
Local Addresses:  
RECEPTIONHISTORY  
NOW SEARCHING  
You can search for an E-mail  
address that is assigned to  
Abbreviated Dial Numbers  
or One Touch Dial Keys.  
To select the Reception His-  
tory, press:  
Then press:  
Searching ends.  
Reception History:  
You can search for an E-mail  
address which the machine  
has received the E-mails  
from.  
SPEED DIAL  
1.ABB. NUMBERS  
2.SPEED DIAL  
RECEPTIONHISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
To select the Sent History,  
press:  
[ ]  
↑↓  
00001/00050  
Sent History:  
When “2.RECEPTION HIS-  
TORY” is selected but no E-  
mail addresses are in the list,  
the display indicates the follow-  
ing screen and returns to the  
first screen in this step.  
You can search for an E-mail  
address that the machine  
has sent the E-mails to.  
When “1.LOCAL ADDRESSES”  
is selected, the following  
screen appears. Continue to  
the next step.  
RECEPTIONHISTORY  
1.SEARCH NAME  
2.SEARCH E-MAIL ADDR  
3.ALL  
E-MAILADDRESS:  
--------------------  
After 2 seconds:  
1.LOCALADDRESSES  
2.RECEPTIONHISTORY  
3.SENT HISTORY  
16  
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Sending E-mail by Searching E-mail Addresses - continued  
3Searching for an E-mail address - continued  
3a  
3b  
SearchfromLocalAdressess  
Selectthesearch  
category-continued  
When “3.SENT HISTORY” is You can search for an E-mail  
selected, the following screen address from the Local Ad-  
3b-1  
Select the search method  
appears. Skip to Step 3d.  
dresses using the following  
method.  
SENT HISTORY  
NOW SEARCHING  
To select Search Name, press:  
When  
“2.SEARCH  
E-MAIL When “3.ALL” is selected but  
Search Name:  
You can search for an E-mail  
address by the ID name.  
ADDR” is selected, the follow- no E-mail address can be  
ing screen appears. Skip to matched, the display indicates  
Step 3b-4.  
the following screen and returns  
to the first screen in this step.  
Search E-mail Addr:  
You can search for an E-mail  
address by its specific ad-  
dress.  
After 2 seconds:  
SEARCH E-MAIL  
To select Search E-mail Addr,  
press:  
SENT HISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
E-MAILADDRESS:  
ALL ADDRESS  
All:  
[ ]  
00001/00050  
You can list all E-mail ad-  
dresses that have been reg-  
istered as Abbreviated Dial  
Numbers and One Touch  
Dial Keys.  
E-MAILADDRESS:  
--------------------  
When “3.SEND HISTORY” is  
selected but no E-mail ad-  
dresses are in the list, the dis-  
play indicates the following  
screen and returns to the first  
screen in this step.  
When “3.ALL” is selected, the  
following screen appears. Skip  
to Step 3b-6.  
To select All, press:  
After 2 seconds:  
1.SEARCH NAME  
2.SEARCH E-MAIL ADDR  
3.ALL  
ALL ADDRESS  
NOW SEARCHING  
When “1.SEARCH NAME” is  
selected, the following screen  
appears. Continue to the next  
step.  
SENT HISTORY  
After 2 seconds:  
E-MAILADDRESS:  
--------------------  
ALL ADDRESS  
Searching ends.  
SEARCH NAME  
[STOP]:TOPREVIOUS  
[email protected]  
NAME (20 MAX):  
1.LOCALADDRESSES  
2.RECEPTIONHISTORY  
3.SENT HISTORY  
[ ]  
↑↓  
00001/00050  
17  
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Sending E-mail by Searching E-mail Addresses - continued  
3Searching for an E-mail address - continued  
3d  
Search from Local Adressess - continued  
3b-2  
3b-3  
3b-4  
Enter the Search E-mail Address  
Enter the Search Name  
Select the ID Name  
Enter the character(s) associ- NOTE:  
Locate the screen of the de- Enter the character(s) associ- NOTE:  
sired ID name using the follow- ated with the E-mail address  
The machine searches all  
ated with the ID name of Abbre-  
viated Dial Numbers or One  
Touch Dial Keys using the Key-  
board and the Dial Keypad.  
The machine searches all  
ID names that include the  
search name entered and  
applicable to the case.  
ing scroll keys.  
assigned to Abbreviated Dial  
Numbers or One Touch Dial  
Keys using the Keyboard and  
the Dial Keypad.  
E-mail addresses that in-  
clude the search name en-  
tered and applicable to the  
case.  
SEARCH NAME  
When no ID name can be  
matched, the display indicates  
the following screen and returns  
to the first screen in this step.  
(for the previous screen)  
(for the next screen)  
SEARCH E-MAIL  
When no E-mail address can  
be matched, the display indi-  
cates the following screen and  
returns to the first screen in this  
step.  
NAME (20 MAX):  
Toshiba  
E-MAILADDRESS:  
toshiba  
Then press:  
Then press:  
SEARCH NAME  
[STOP]:TOPREVIOUS  
001  
SEARCH NAME  
The machine starts to search  
the ID names.  
SEARCH E-MAIL  
The machine starts to search  
the E-mail addresses.  
NAME (20 MAX):  
--------------------  
[ ]  
↑↓  
00001/00015  
E-MAILADDRESS:  
--------------------  
After 2 seconds:  
SEARCH NAME  
NOW SEARCHING  
NAME (20 MAX):  
toshiba  
SEARCH E-MAIL  
NOW SEARCHING  
E-MAILADDRESS:  
toshiba  
After 2 seconds:  
SEARCH NAME  
SEARCH NAME  
[STOP]:TOPREVIOUS  
002  
SEARCH E-MAL  
NAME (20 MAX):  
Toshiba  
Searching ends.  
Searching ends.  
E-MAILADDRESS:  
toshiba  
[ ]  
↑↓  
00002/00015  
SEARCH NAME  
[STOP]:TOPREVIOUS  
New York Toshiba  
SEARCH E-MAIL  
[STOP]:TOPREVIOUS  
[email protected]  
Then press:  
[ ]  
↑↓  
00001/00015  
[ ]  
↑↓  
00001/00015  
Skip to Step 4.  
18  
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Sending E-mail by Searching E-mail Addresses - continued  
3Searching for an E-mail address - continued  
4Scan the document  
Your machine will automatically  
start scanning the document  
into memory (if enabled).  
3b  
3c  
3c  
Search from Local Adressess - continued  
SelectfromReception  
History  
Select from Sent  
History  
Locate the screen of the de-  
sired E-mail address using the  
following scroll keys.  
Locate the screen of the de-  
sired E-mail address using the  
following scroll keys.  
3b-5  
3b-6  
SCANNING INTO MEMORY  
Select the E-mail  
address  
Select the E-mail  
address  
FILE NUMBER=  
007  
RESIDUAL MEMORY 98%  
SCANNING PAGE : 003  
Locate the screen of the de-  
sired E-mail address using the  
following scroll keys.  
Locate the screen of the de-  
sired E-mail address using the  
following scroll keys.  
After scanning, the machine  
starts transmission.  
(for the previous screen)  
(for the next screen)  
(for the previous screen)  
(for the next screen)  
If the document is not loaded in  
the Document Tray, the follow-  
ing screen is displayed.  
(for the previous screen)  
(for the next screen)  
(for the previous screen)  
(for the next screen)  
RECEPTIONHISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
SENT HISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
[ ]  
↑↓  
00001/00015  
[ ]  
↑↓  
00001/00015  
LOAD DOCUMENT  
SEARCH E-MAIL  
ALL ADDRESS  
[STOP]:TOPREVIOUS  
[email protected]  
[STOP]:TOPREVIOUS  
[email protected]  
Load the document in the  
Document Tray.  
machine will  
starts scanning the document.  
Then your  
RECEPTIONHISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
SENT HISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
[ ]  
00001/00015  
[ ]  
↑↓  
00001/00015  
automatically  
[ ]  
↑↓  
00002/00015  
[ ]  
↑↓  
00002/00015  
SEARCH E-MAIL  
ALL ADDRESS  
[STOP]:TOPREVIOUS  
[email protected]  
[STOP]:TOPREVIOUS  
[email protected]  
Then press:  
Then press:  
[ ]  
↑↓  
00002/00015  
[ ]  
↑↓  
00002/00015  
Skip to Step 4.  
Skip to Step 4.  
Then press:  
Then press:  
Skip to Step 4.  
Skip to Step 4.  
19  
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Sending E-mail by One Touch Dialing  
If you have assigned an E-mail  
address to a One Touch key,  
1One Touch Dialing  
2Scan the document  
for E-mail  
you can send a document to the  
E-mail address by pressing the  
corresponding One Touch key.  
Press:  
Your machine will automatically  
start scanning the document  
into memory (if enabled).  
SCANNING INTO MEMORY  
PRESS SPEED DIAL,  
ONE TOUCH KEY OR  
ENTER TO ENTER  
E-MAIL ADDRESS  
FILE NUMBER=  
RESIDUAL MEMORY 98%  
SCANNING PAGE : 003  
007  
After scanning, the machine  
starts transmission.  
Then select the desired One  
Touch key from 01 to 73.  
Example: One Touch key 01  
If the document is not loaded in  
the Document Tray, the follow-  
ing screen is displayed.  
The One Touch key number  
and the ID name appear on the  
LCD display for about 2 sec-  
onds.  
LOAD DOCUMENT  
Load the document in the  
Document Tray.  
machine will  
starts scanning the document.  
Then your  
ONE TOUCH=  
NEWYORK OFFICE  
01  
automatically  
NOTE:  
When the One Touch key  
pressed is not programmed  
with an E-mail address, the  
message “NUMBER NOT  
LISTED” is displayed for 2  
seconds and then the dis-  
play returns to the Standby  
Mode.  
20  
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Sending E-mail by Abbreviated Dialing  
If you have assigned an E-mail  
address to an Abbreviated Dial  
1Display the SPEED  
2Select ABB. NUM-  
3Enter the ABB.  
4Press the START  
DIAL Menu  
BERS  
Number  
Key Tray  
Number, you can send a docu-  
ment to the E-mail address by  
entering the corresponding Ab-  
breviated Dial Number.  
Press:  
Press:  
Enter the Abbreviated Dial  
Number (1 to 999) assigned to  
the desired destination.  
When the correct number is  
displayed, press:  
PRESS SPEED DIAL,  
ONE TOUCH KEY OR  
ENTER TO ENTER  
E-MAIL ADDRESS  
ABB. NUMBER =(1-999)  
The One Touch key or Abbrevi-  
ated Dial Number and the name  
of the party will appear on the  
LCD display for about 2 sec-  
onds.  
Then press:  
NOTE:  
When an incorrect number  
SPEED DIAL  
1.ABB. NUMBERS  
2.SPEED DIAL  
is entered, use  
to de-  
ABB. NUMBER=  
LONDON OFFICE  
10  
lete preceding digits, or  
NOTE:  
When the number entered  
(within the range of  
press  
over.  
once to start  
1
through 999) is not pro-  
grammed with an E-mail ad-  
dress, the message “NOT  
AN EMAIL ADDRESS” is  
displayed for 2 seconds and  
then the display returns to  
the Standby Mode.  
Example of Abbreviated Dial  
Number, 10:  
ABB. NUMBER =(1-999)  
10  
21  
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Sending E-mail by Abbreviated Dialing - continued  
5Scan the document  
Your machine will automatically  
start scanning the document  
into memory (if enabled).  
SCANNING INTO MEMORY  
FILE NUMBER=  
007  
RESIDUAL MEMORY 98%  
SCANNING PAGE : 003  
After scanning, the machine  
starts transmission.  
If the document is not loaded in  
the Document Tray, the follow-  
ing screen is displayed.  
LOAD DOCUMENT  
Load the document in the  
Document Tray.  
machine will  
starts scanning the document.  
Then your  
automatically  
22  
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Multi-Key Quick Broadcast Transmission  
This Multi-key Quick Broadcast  
Transmission allows you to  
1Load the Document 2Press the MULTI  
3Enter the E-mail Address  
Key  
send a document to a combina-  
tion of the following numbers  
without  
group.  
pre-programming  
a
Enter the E-mail address of the  
remote party using any of the  
four dialing methods.  
Load the document face down Press:  
in the Document Tray.  
Repeat this step until the fac-  
simile numbers of all the de-  
sired remote parties are en-  
tered.  
• Abbreviated Dial Numbers  
• One Touch Dial Keys  
• Search E-mail Address  
• Direct Input  
•
•
•
•
One Touch Key Dialing  
... See page 19  
When the E-mail addresses of  
all the desired remote parties  
are entered, go to Step 5.  
MAY-17-00WED11:49  
Abbreviated Dialing  
... See page 20  
RESIDUAL MEMORY 100%  
ENTER TEL NUMBER  
MULTI GROUP  
000  
NOTE:  
To cancel or modify the E-mail  
addresses already being pro-  
grammed to a Manual Group  
Dial, go to Step 4.  
Search E-mail Address  
... See page 15  
ENTER TEL NUMBER,  
E-MAIL, SPEED DIAL  
OR ONE TOUCH KEY  
By using this method, you  
can send a document to  
both E-mail addresses and  
fax numbers in a single op-  
eration. To send a docu-  
ment to fax number using  
this feature, refer to the  
DP120F/DP125F Operator’s  
Manual.  
Direct Input  
... See page 12  
Press:  
A screen like the one below is  
displayed.  
MULTI GROUP  
ABB NBR=  
000  
154  
INFORMATIONBUREAU  
PRESS SPEED DIAL,  
ONE TOUCH KEY OR  
ENTER TO ENTER  
E-MAIL ADDRESS  
After 2 seconds:  
MULTI GROUP  
001  
[↑] TO PREVIOUS  
ENTER MORE OR  
PRESS [START]  
NOTE:  
If you select the same entry  
twice, you are prompted to  
delete or retain that second  
entry.  
23  
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Multi-Key Quick Broadcast Transmission - continued  
5Press the START  
4Select the CANCEL or MODIFY Facsimile Number  
Key  
You can cancel or modify the  
Press:  
4c  
4a  
4b  
RetaintheExisting  
Number  
CanceltheExisting  
Number  
Modify the Existing  
Number  
Manual Group Dial Number reg-  
istered in this facsimile.  
Select the number you want to  
To cancel the existing number, To modify the existing number, To retain the existing number,  
press: press: press:  
delete or modify using  
or  
, and press:  
SCANNING INTO MEMORY  
JOB NUMBER=  
FREE MEMORY :  
002  
98%  
(to CANCEL)  
(to MODIFY)  
(to RETAIN)  
SCANNING PAGE : 003  
When document scan-  
ning is completed:  
MULTI GROUP  
MULTI GROUP  
ABB.NUMBER= (1-999)  
MULTI GROUP  
[↑] TO PREVIOUS  
ENTER MORE  
001  
MULTI GROUP  
1.CANCEL  
2.MODIFY  
3.RETAIN  
Standby Mode screen  
ABB NBR=  
CANCELLED  
154  
OR PRESS START  
To select “1.CANCEL,” go to  
Step 4a.  
Return to Step 3.  
Go to Step 3 for the E-mail ad- Return to Step 3.  
dress entry.  
To select “2.MODIFY,” go to  
Step 4b.  
To select “3.RETAIN,” go to  
Step 4c.  
24  
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- AUTOMATIC TELEPHONE DIALING REGISTRATION  
E-mail addresses can be assigned to Abbreviated Dial Numbers and One Touch Keys. The numbers  
are used for Abbreviated Dial E-mail transmission, One Touch E-mail transmission, and Group E-mail  
transmission. Once the addresses are assigned, the following features allow you to send documents  
to frequently sent addresses by pressing a few keys.  
Abbreviated Dialer Registration  
1Display the TEL  
2Display the ABB.  
LIST ENTRY Menu  
NUMBERSMenu  
•
•
•
Abbreviated Dial Numbers  
This machine can store up to 300 E-mail addresses and 16-digit facsimile numbers with associ-  
ated 20-character ID names. This information is stored into Abbreviated Dial Numbers labeled  
from 001 to 999.  
View the “50-73” Flip Panel to  
select the desired Function Key.  
To select “ABB. NUMBERS”,  
press:  
One Touch Keys  
Press:  
This machine can store up to 73 E-mail addresses and 16-digit facsimile numbers with associated  
20-character ID names. This information is stored into One Touch Dial Numbers labeled from 01  
to 99.  
Group Numbers  
ENTER ABB. NUMBER  
OR PRESS  
[BACK]:TOPREVIOUS  
[STOP]:TOCOMPLETE  
This machine can store up to 50 Broadcast Groups of Abbreviated Dial Numbers and One Touch  
Dial keys with associated 20-character location ID names. This information is stored into One  
Touch Dial Numbers labeled from 0001 to 1999.  
TEL LIST ENTRY  
1.ABB. NUMBERS  
2.GROUPNUMBERS  
3.ONE TOUCH KEYS  
Important Note:  
Upon entering  
the first number:  
The total number of available destinations will vary depending upon the amount of information  
stored in each Abbreviated Dial Number, One Touch Key, and Group Number.  
You can register an E-mail address as an Abbreviated Dial Number or a One Touch Key by:  
ABB. NUMBER ENTRY  
•
•
Directly entering an E-mail address.  
ABB. NUMBER =(1-999)  
1
Searching an E-mail address that has already been stored in the Abbreviated Dial Numbers or  
One Touch Keys or from the send/receive histories, and modifying it.  
25  
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Abbreviated Dialer Registration - continued  
3Enter an ABB. Dial Number  
4When a Preset ABB. 5Enter the Location  
6Select the type  
Dial Number is Active  
ID Name  
Enter an Abbreviated Dial Num-  
ber from 1 to 999.  
If the ABB. Dial Number you  
entered has not been previ-  
ously registered, the following  
screen will be displayed. Skip  
to Step 5.  
If the selected Abbreviated Dial  
Number has been previously  
registered, the following infor-  
mation will be displayed on the  
LCD display.  
Enter the Location ID name of To register an E-mail address  
the remote party to be as- for the Abbreviated Dial Num-  
signed to the current Abbrevi- ber, Press:  
ated Dial Number.  
When the name is displayed  
correctly on the LCD display,  
press:  
ABB. NUMBER ENTRY  
ALREADYASSIGNED  
ABB. NBR=  
001  
ABB. NUMBER =  
NEW YORK OFFICE  
001  
PRESS SPEED DIAL FOR  
ADDRESS SEARCH OR  
ENTER TO ENTER  
ID NAME =(MAX20)  
After 2 seconds:  
After 2 seconds:  
E-MAIL ADDRESS  
ABB. NBR=  
1.TEL NUMBER  
2.E-MAIL  
001  
Make sure that the 3-digit num-  
ber (001 to 999) appears cor-  
rectly, then press:  
ENTER NAME  
If the E-mail address is already  
assigned to this Abbreviated  
Dial Number, the following  
screen appears.  
ABB. NUMBER ENTRY  
1.CANCEL  
2.MODIFY  
3.RETAIN  
ID NAME =(MAX20)  
NOTE:  
If the ABB. Dial Number you  
entered has been previously  
registered, continue to the next  
step.  
E-MAIL ADDRESS  
ALREADYASSIGNED  
Any leading zero (0) can be  
omitted from the Abbreviated  
Dial Number.  
See the section “Modify/Delete  
the Abbreviated Dial Number”  
and continue the operation.  
[email protected]  
After 2 seconds:  
E-MAIL ADDRESS  
1.CANCEL  
2.MODIFY  
3.RETAIN  
See the section “Modify/Delete  
the Abbreviated Dial Number”  
and continue the operation.  
26  
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Abbreviated Dialer Registration - continued  
7SelecttheinputE-mail 8Searching for an E-mail address  
addressmethod  
To input an E-mail address di-  
rectly, press:  
This operation is to search an  
E-mail address and modify it to  
a new E-mail address.  
8a  
Selectthesearchcategory  
You can search an E-mail ad-  
dress in the following catego-  
ries.  
When “3.SENT HISTORY” is  
selected, the following screen  
appears. Skip to Step 8d.  
To select the Local Addresses, When “2.RECEPTION HIS-  
press:  
TORY” is selected, the follow-  
ing screen appears. Skip to  
Step 8c.  
To input an E-mail address by  
modifying the searched E-mail  
address, press:  
Local Addresses:  
SENT HISTORY  
NOW SEARCHING  
You can search an E-mail  
address that is assigned to  
Abbreviated Dial Numbers  
or One Touch Dial Keys.  
RECEPTIONHISTORY  
NOW SEARCHING  
To select the Reception His-  
tory, press:  
Searching ends.  
Reception History:  
Searching ends.  
When  
is pressed, the  
You can search an E-mail  
address which the machine  
has received E-mails from.  
SENT HISTORY  
ENTER E-MAIL ADDRESS  
screen appears. Skip to Step  
10.  
RECEPTIONHISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
[STOP]:TOPREVIOUS  
[email protected]  
To select the Sent History,  
press:  
Sent History:  
[ ]  
↑↓  
00001/00050  
You can search an E-mail  
address which the machine  
has sent the E-mails to.  
[ ]  
↑↓  
00001/00050  
When “3.SEND HISTORY” is  
selected but no E-mail address  
can be matched, the display in-  
dicates the following screen and  
returns to the first screen in this  
step.  
ENTER E-MAIL ADDRESS  
E-MAILADDRESS:  
When “2.RECEPTION HIS-  
TORY” is selected but no E-  
mail address can be matched,  
the display indicates the follow-  
ing screen and returns to the  
first screen in this step.  
When “1.LOCAL ADDRESSES”  
is selected, the following  
screen appears. Continue to  
the next step.  
When  
is pressed, the  
SENT HISTORY  
following screen appears. Con-  
tinue to the next step.  
RECEPTIONHISTORY  
1.SEARCH NAME  
2.SEARCH E-MAIL ADDR  
3.ALL  
E-MAILADDRESS:  
--------------------  
E-MAILADDRESS:  
--------------------  
1.LOCALADDRESSES  
2.RECEPTIONHISTORY  
3.SENT HISTORY  
After 2 seconds:  
After 2 seconds:  
1.LOCALADDRESSES  
2.RECEPTIONHISTORY  
3.SENT HISTORY  
1.LOCALADDRESSES  
2.RECEPTIONHISTORY  
3.SENT HISTORY  
27  
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Abbreviated Dialer Registration - continued  
8Searching for an E-mail address - continued  
8b  
SearchfromLocalAdresses  
You can search an E-mail ad-  
dress from the Local Ad-  
dresses using the following  
method.  
8b-1  
Select the search method  
To select Search Name, press:  
When  
“2.SEARCH  
E-MAIL When “3.ALL” is selected but  
Search Name:  
You can search an E-mail  
address by the ID name.  
ADDR” is selected, the follow- no E-mail address can be  
ing screen appears. Skip to matched, the display indicates  
Step 8b-4.  
the following screen and returns  
to the first screen in this step.  
Search E-mail Addr:  
You can search an E-mail  
address by the specific ad-  
dress.  
SEARCH E-MAIL  
To select Search E-mail Addr,  
press:  
E-MAILADDRESS:  
ALL ADDRESS  
All:  
You can list all E-mail ad-  
dresses that have been reg-  
istered as Abbreviated Dial  
Numbers and One Touch  
Dial Keys.  
E-MAILADDRESS:  
--------------------  
When “3.ALL” is selected, the  
following screen appears. Skip  
to Step 8b-6.  
To select All, press:  
After 2 seconds:  
1.SEARCH NAME  
2.SEARCH E-MAIL ADDR  
3.ALL  
ALL ADDRESS  
NOW SEARCHING  
When “1.SEARCH NAME” is  
selected, the following screen  
appears. Continue to the next  
step.  
After 2 seconds:  
ALL ADDRESS  
SEARCH NAME  
[STOP]:TOPREVIOUS  
[email protected]  
NAME (20 MAX):  
[ ]  
↑↓  
00001/00050  
28  
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Abbreviated Dialer Registration - continued  
8Searching for an E-mail address - continued  
8d  
Search from Local Addresses - continued  
8b-2  
8b-3  
8b-4  
Enter the Search E-mail Address  
Enter the Search Name  
Select the Search  
Name  
Enter the character(s) associ- NOTE:  
Locate the screen of the de- Enter the character(s) associ- NOTE:  
sired ID name using the follow- ated with the E-mail address The machine searches all  
ated with the ID name of Abbre-  
viated Dial Numbers or One  
Touch Dial Keys using the Key-  
board and the Dial Keypad.  
The machine searches all  
ID names that include the  
search name entered and  
applicable to the case.  
ing scroll keys.  
assigned in Abbreviated Dial  
Numbers or One Touch Dial  
Keys using the Keyboard and  
the Dial Keypad.  
E-mail addresses that in-  
clude the search name en-  
tered and applicable to the  
case.  
SEARCH NAME  
When no ID name can be  
matched, the display indicates  
the following screen and returns  
to the first screen in this step.  
(for the previous screen)  
(for the next screen)  
SEARCH E-MAIL  
When no E-mail address can  
be matched, the display indi-  
cates the following screen and  
returns to the first screen in this  
step.  
NAME (20 MAX):  
00  
E-MAILADDRESS:  
toshiba  
Then press:  
Then press:  
SEARCH NAME  
[STOP]:TOPREVIOUS  
001  
SEARCH NAME  
SEARCH E-MAIL  
The machine starts to search  
the ID names.  
The machine starts to search  
the E-mail addresses.  
NAME (20 MAX):  
--------------------  
[ ]  
↑↓  
00001/00015  
E-MAILADDRESS:  
--------------------  
After 2 seconds:  
SEARCH NAME  
NOW SEARCHING  
NAME (20 MAX):  
00  
SEARCH E-MAIL  
NOW SEARCHING  
E-MAILADDRESS:  
toshiba  
After 2 seconds:  
SEARCH NAME  
SEARCH NAME  
[STOP]:TOPREVIOUS  
002  
SEARCH E-MAL  
NAME (20 MAX):  
00  
Searching ends.  
Searching ends.  
E-MAILADDRESS:  
toshiba  
[ ]  
00002/00015  
↑↓  
SEARCH NAME  
[STOP]:TOPREVIOUS  
001  
SEARCH E-MAIL  
[STOP]:TOPREVIOUS  
[email protected]  
Then press:  
[ ]  
↑↓  
00001/00015  
[ ]  
↑↓  
00001/00015  
Skip to Step 9.  
29  
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Abbreviated Dialer Registration - continued  
8Searching for an E-mail address - continued  
9Enter the E-mail ad-  
dress  
Enter or modify the E-mail ad-  
dress to be assigned to the  
current Abbreviated Dial Num-  
ber using the Keyboard and the  
Dial Keypad.  
8b  
8c  
8c  
Search from Local Addresses - continued  
SelectfromReception  
History  
Select from Sent  
History  
Locate the screen of the de- Locate the screen of the de-  
sired E-mail address using the sired E-mail address using the  
8b-5  
8b-6  
Select the E-mail  
address  
Select the E-mail  
address  
following scroll keys.  
following scroll keys.  
ENTER E-MAIL ADDRESS  
E-MAILADDRESS:  
[email protected]  
Locate the screen of the de-  
sired E-mail address using the  
following scroll keys.  
Locate the screen of the de-  
sired E-mail address using the  
following scroll keys.  
(for the previous screen)  
(for the next screen)  
(for the previous screen)  
(for the next screen)  
When the E-mail address is  
displayed correctly on the LCD  
display, press:  
(for the previous screen)  
(for the next screen)  
(for the previous screen)  
(for the next screen)  
RECEPTIONHISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
SENT HISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
DO YOU KNOW RECEIVER  
CAPABILITY?  
1.YES  
[ ]  
↑↓  
00001/00015  
[ ]  
↑↓  
00001/00015  
SEARCH E-MAIL  
[STOP]:TOPREVIOUS  
[email protected]  
ALL ADDRESS  
[STOP]:TOPREVIOUS  
[email protected]  
2.NO  
RECEPTIONHISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
SENT HISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
[ ]  
↑↓  
00001/00015  
[ ]  
↑↓  
00001/00015  
[ ]  
↑↓  
00002/00015  
[ ]  
↑↓  
00002/00015  
SEARCH E-MAIL  
ALL ADDRESS  
[STOP]:TOPREVIOUS  
[email protected]  
[STOP]:TOPREVIOUS  
[email protected]  
Then press:  
Then press:  
[ ]  
↑↓  
00002/00015  
[ ]  
↑↓  
00002/00015  
Skip to Step 9.  
Skip to Step 9.  
Then press:  
Then press:  
Skip to Step 9.  
Skip to Step 9.  
30  
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Abbreviated Dialer Registration - continued  
Select Receiver Capability  
10  
This setting will allow you to  
specify one or more following  
Receiver Capabilities for the  
Abbreviated Dial Number you  
are registering, if you know the  
capabilities of the recipient ma-  
chine.  
10a  
10b  
ResolutionSetting  
SelecttheReceiver  
Capability  
If you know the capability of To designate a specific resolu-  
Select the desired Resolution.  
Press:  
the recipient machine, press:  
tion of the documents sent to  
this E-mail address, select  
RESOLUTION by pressing:  
Resolution:  
(for 200x100)  
(for 200x200)  
(for 200x400)  
(for 400x400)  
Selected to specify the  
resolution of images to be  
sent. This resolution is set  
to “200x200” as a default  
setting.  
If you do not know the capabil-  
ity of the recipient machine,  
press:  
RESOLUTION  
1.200x100  
2.200x200  
Compression:  
Selected to specify the type  
of compression applied to  
images to be sent.  
3.200x400  
↓
4.400x400  
When “1.YES” is selected, the  
following screen appears. Con-  
tinue to the next step.  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
RECEIVERCAPABILITY  
1.DONE  
2.RESOLUTION  
3.COMPRESSION  
The display returns to the first  
screen in Step 10. Select the  
next option. If you have set up  
the Receiver Capability, Skip to  
Step 10d.  
When “2.NO” is selected, the  
following screen appears. Skip  
to Step 11.  
E-MAILOPTIONS?  
1.YES  
2.NO  
31  
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Abbreviated Dialer Registration - continued  
Select Receiver Capability - continued  
Select E-mail Options  
10  
11  
This setting will allow you to  
specify one or more following  
E-mail Options for the Abbrevi-  
ated Dial Number you are regis-  
tering.  
10c  
10d  
11a  
Compression Setting  
CompletetheReceiver  
CapabilitySetup  
Select the E-mail  
Options  
To designate a specific com-  
pression of the documents sent  
to this E-mail address, select  
COMPRESSION by pressing:  
Select the desired Compres-  
sion.  
Press:  
If you have completed the de-  
sired Receiver Capability set-  
ting for this Abbreviated Dial  
Number, select DONE by  
pressing:  
To set up the E-mail Options,  
press:  
Delayed Communication:  
Default=off  
Selected to program  
transmission start time.  
a
(for MH)  
(for MR)  
Confirmation Report:  
Default=off  
To skip the E-mail Options,  
press:  
Selected to print a confirma-  
tion report after each trans-  
mission.  
COMPRESSION  
1.MH  
2.MR  
E-MAILOPTIONS?  
1.YES  
2.NO  
3.MMR  
↓
When “1.YES” is selected, the  
following screen appears. Con-  
tinue to the next step.  
4.JBIG  
(for MMR)  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
E-MAIL OPTIONS  
1.DONE  
NOTE:  
(for JBIG)  
2.DELAYEDCOMM.  
3.TX REPORT  
If you do not know the  
receiver’s capabilities for  
the compression type, se-  
lect “MH”.  
The display returns to the first  
screen in Step 10. If you have  
done so to set up the Receiver  
Capability, Skip to Step 10d.  
When “2.NO” is selected, the  
following screen appears. Skip  
to Step 12.  
ABB. NBR=  
1.TEL NUMBER  
2.E-MAIL  
001  
3.COMPLETE  
32  
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Abbreviated Dialer Registration - continued  
Select E-mail Options - continued  
11  
11b  
11c  
11d  
DelayedCommunicationSetting  
ConfirmationReport  
Setting  
Complete the E-mail  
OptionsSetup  
To designate a specific time to  
start the transmission of the  
job using this Abbreviated Dial  
Number, press:  
To print a Confirmation Report  
automatically after sending  
If you have completed the de-  
sired E-mail Options setting for  
this Abbreviated Dial Number,  
select DONE by pressing:  
DELAYED COMM.  
TIME =23:30  
documents using this Abbrevi-  
ated Dial Number, select:  
Displayed for 2 seconds  
The display returns to the first  
screen in Step 11. Select the  
next Option or skip to Step 11d  
if you have completed the E-  
mail Options setting.  
CONFIRMATIONREPORT  
1.ON  
2.OFF  
ABB. NBR=  
1.TEL NUMBER  
2.E-MAIL  
001  
DELAYED COMM.  
TIME =HH:MM  
:
3.COMPLETE  
To enable a Confirmation Re-  
port, press:  
Enter the desired transmission  
start time in either 12-hour or  
24-hour format depending on  
the machine setup. (Example:  
23:30 in the 24-hour format).  
To disable a Confirmation Re-  
port, press:  
DELAYED COMM.  
TIME =HH:MM  
23:30  
The display returns to the first  
screen in Step 11. If you have  
completed the E-mail Options  
setting, continue to the next  
step.  
Then press:  
33  
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Abbreviated Dialer Registration - continued  
Assign the Abbreviated Dial Number to a One Touch Key  
Complete the ABB. registration  
12  
13  
If you have completed the reg-  
NOTE:  
If you want to edit or cancel  
the registration of this Ab-  
10a  
10b  
Use a Preassigned One Touch Key  
Assignthe  
One Touch Key  
istration for this Abbreviated  
Dial Number, select COM-  
PLETE by pressing:  
breviated  
Dial  
Number,  
If the desired One Touch Key  
has been previously linked to  
another Abbreviated Dial Num-  
ber or preset with a separate  
One Touch number, one of the  
following screens will be dis-  
played.  
To assign this Abbreviated Dial  
Number to a One Touch Key,  
press the desired One Touch  
Key (Example: One Touch Key  
01).  
To CANCEL the existing link or  
One Touch assignment and re-  
turn to Step 10a, press:  
press  
.
E-MAIL ADDRESS  
ALREADYASSIGNED  
ABB. NBR=  
PRESS ONE TOUCH KEY  
TO ENTER OR  
001  
[email protected]  
To RETAIN the existing link or  
One Touch assignment and re-  
turn to Step 10a, press:  
After 2 seconds:  
One Touch key has been as-  
signed to an Abbreviated Num-  
ber:  
[ENTER]:TOSKIP  
ABB. NBR=  
ONE TOUCH=  
L.A. OFFICE  
REGISTERED  
001  
01  
If you do not want to assign  
this Abbreviated Dial Number  
to a One Touch Key, press:  
E-MAIL ADDRESS  
1.CANCEL  
2.MODIFY  
3.RETAIN  
ONE TOUCH=  
01  
ALREADYASSIGNED  
ABB. NBR=  
After 2 seconds:  
003  
SMITH’S OFFICE  
Returns to Step 10a.  
See the section “Modify/De-  
lete the Abbreviated Dial  
Number” and continue the  
operation.  
ENTER ABB. NUMBER  
OR PRESS  
[BACK]:TOPREVIOUS  
[STOP]:TOCOMPLETE  
The display returns to the  
screen in Step 2.  
ABB. NBR=  
PRESS ONE TOUCH KEY  
TO ENTER OR  
001  
One Touch key has been as-  
signed with an Individual Phone  
Number:  
[ENTER]:TOSKIP  
Press  
to exit the Menu  
ONE TOUCH=  
ALREADYASSIGNED  
ONE TOUCH=  
01  
01  
Returns to Step 2.  
Operation mode and return to  
the Standby Mode.  
WEST REGION CENTER  
After 2 seconds:  
Press  
to exit the Menu  
ONE TOUCH=  
CANCEL ?  
1.CANCEL  
2.RETAIN  
01  
Operation mode and return to  
the Standby Mode.  
If you want to assign this Ab-  
breviated Dial Number to a One  
Touch Key, continue to the  
next step.  
34  
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Modify/Delete the Abbreviated Dial Number  
1Display the TEL  
2Display the ABB.  
3Enter the ABB. Dial 4Change the ABB. Information  
LIST ENTRY Menu  
NUMBERSMenu  
Number  
View the “50-73” Flip Panel to  
select the desired Function  
Key.  
To select “ABB. NUMBERS”,  
press:  
Enter the Abbreviated Dial You can cancel, modify, or re-  
Number that you want to tain Abbreviated Dial Numbers  
4a  
Cancel the ABB. Dial  
Information  
modify or delete from 1 to 999.  
registered in this facsimile.  
Press:  
•
CANCEL  
Deletes  
To cancel (or delete) the con-  
tents stored in the Abbreviated  
Dial Number, press:  
the  
information  
stored in the selected Ab-  
breviated Dial Number. It  
will also remove the number  
from all associated Group  
Dialing Directories.  
ENTER ABB. NUMBER  
OR PRESS  
[BACK]:TOPREVIOUS  
[STOP]:TOCOMPLETE  
TEL LIST ENTRY  
1.ABB. NUMBERS  
2.GROUPNUMBERS  
3.ONE TOUCH KEYS  
(to CANCEL)  
•
MODIFY  
Upon entering  
the first number:  
Allows you to change the  
remote facsimile number  
and/or associated Location  
ID name. This selection is  
recommended if the location  
is used in Group Dialing Di-  
rectories.  
Make sure that the 3-digit num-  
ber (001 to 999) appears cor-  
rectly, then press:  
ABB. NUMBER ENTRY  
ABB. NUMBER =  
CANCELLED  
001  
ABB. NUMBER ENTRY  
ABB. NUMBER =(1-999)  
1
After 2 seconds:  
NOTE:  
•
RETAIN  
Any leading zero (0) can be  
omitted from the Abbreviated  
Dial Number.  
Retains the selected Abbre-  
viated Dial Number informa-  
tion without modification.  
ENTER ABB. NUMBER  
OR PRESS  
[BACK]:TOPREVIOUS  
[STOP]:TOCOMPLETE  
The following screen will be  
displayed.  
Return to Step 2.  
ABB. NUMBER ENTRY  
ALREADYASSIGNED  
ABB. NUMBER =  
NEW YORK OFFICE  
001  
Press  
to exit the Menu  
After 2 seconds:  
Operation mode and return to  
the Standby Mode.  
ABB. NUMBER ENTRY  
1.CANCEL  
2.MODIFY  
3.RETAIN  
35  
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Modify/Delete the Abbreviated Dial Number - continued  
4Change the ABB. Information - continued  
4b  
4c  
RetaintheCurrent  
ABB. Dial Information  
Modify the ABB. Dial Information  
To change the E-mail address  
or the ID Name currently as-  
signed to this Abbreviated Dial  
Number, press:  
Rename the Location ID name When you select “2.E-MAIL”, When you select “3.COM-  
If you do not wish to change  
the Abbreviated Dial Number  
information, press:  
of the remote party to be as- the following screen appears.  
signed to the current Abbrevi-  
ated Dial Number.  
PLETE”, the following screen  
appears.  
E-MAIL ADDRESS  
ALREADYASSIGNED  
ABB. NBR=  
PRESS ONE TOUCH KEY  
TO ENTER OR  
001  
When the name is displayed  
correctly on the LCD display,  
press:  
[email protected]  
(to RETAIN)  
[ENTER]:TOSKIP  
After 2 seconds:  
(to MODIFY)  
Go to Step 12 in the section of  
“Abbreviated Dialer Registra-  
tion” and continue the opera-  
tion.  
ENTER ABB. NUMBER  
OR PRESS  
[BACK]:TOPREVIOUS  
[STOP]:TOCOMPLETE  
The ID Name currently as-  
signed is displayed on the bot-  
tom row.  
E-MAIL ADDRESS  
ABB. NBR=  
1.TEL NUMBER  
2.E-MAIL  
001  
1.CANCEL  
2.MODIFY  
3.RETAIN  
3.COMPLETE  
ABB. NBR=  
001  
Return to Step 3 to select a  
different Abbreviated Dial Num-  
To continue modifying the E-  
mail address and other options,  
press:  
ID NAME =(MAX20)  
If you continue to modify the E-  
mail address and other options,  
press:  
After 2 seconds:  
ber or press  
to return to  
ENTER NAME  
the Standby Mode.  
ID NAME =(MAX20)  
XXXXXX  
PRESS SPEED DIAL FOR  
ADDRESS SEARCH OR  
ENTER TO ENTER  
If you want to complete the  
modification, press:  
E-MAIL ADDRESS  
Go to Step 7 in the section of  
“Abbreviated Dialer Registra-  
tion” and continue the opera-  
tion.  
36  
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One Touch Dialer Registration  
This machine provides up to 73  
One Touch Dial keys. Keys 1  
1Display the TEL  
2Display the ONE  
3Select a One Touch 4When a Preset One  
LIST ENTRY Menu  
TOUCH KEYS Menu  
Location  
Touch is Active  
to 49 are accessible with the  
Flip Panel in the “01-49” view.  
Keys 50 to 73 are accessible  
with the Flip Panel in the “50-  
73” view.  
View the “50-73” Flip Panel to  
select the desired Function  
Key.  
To select “ONE TOUCH  
KEYS”, press:  
Press the desired One Touch  
key.  
When the E-mail address is as-  
signed to this One Touch key,  
the following screen is dis-  
played.  
Example: One Touch key 03  
Press:  
ONE TOUCH =  
ALREADYASSIGNED  
ONE TOUCH =  
03  
03  
If the One Touch key has not  
been used and the following  
menu is displayed, skip to Step  
5.  
PRESS ONE TOUCH KEY  
OR PRESS  
[BACK]:TOPREVIOUS  
[STOP]:TOCOMPLETE  
FRISCO OFFICE  
After 2 seconds:  
TEL LIST ENTRY  
1.ABB. NUMBERS  
2.GROUPNUMBERS  
3.ONE TOUCH KEYS  
ONE TOUCH KEY ENTRY  
1.CANCEL  
2.MODIFY  
3.RETAIN  
ONE TOUCH=  
03  
ID NAME =(MAX20)  
When the Abbreviated Dial  
Number is assigned to this One  
After 2 seconds:  
Touch  
key,  
the  
screen is displayed.  
following  
ENTER NAME  
ID NAME =(MAX20)  
ONE TOUCH=  
03  
ALREADYASSIGNED  
ABB. NUMBER =  
NEWYORK OFFICE  
001  
After 2 seconds:  
ONE TOUCH KEY ENTRY  
1.CANCEL  
2.RETAIN  
See the section “Modify/Delete  
the One Touch Key” and con-  
tinue the operation.  
37  
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One Touch Dialer Registration - continued  
5Enter the Location  
6Select the type  
7SelecttheinputE-mail  
ID Name  
addressmethod  
Enter the Location ID name of To select to register an E-mail  
the remote party to be as- address for the One Touch  
signed to the current One key, Press:  
Touch key.  
To input an E-mail address di-  
rectly, press:  
When the name is displayed  
correctly on the LCD display,  
press:  
To input an E-mail address by  
modifying the searched E-mail  
address, press:  
PRESS SPEED DIAL FOR  
ADDRESS SEARCH OR  
ENTER TO ENTER  
E-MAIL ADDRESS  
ONE TOUCH =  
1.TEL NUMBER  
2.E-MAIL  
03  
If the E-mail address is already  
assigned to this One Touch  
key, the following screen ap-  
pears.  
When  
is pressed, the  
ENTER E-MAIL ADDRESS  
screen appears. Skip to Step  
10.  
E-MAIL ADDRESS  
ALREADYASSIGNED  
ENTER E-MAIL ADDRESS  
E-MAILADDRESS:  
[email protected]  
After 2 seconds:  
E-MAIL ADDRESS  
1.CANCEL  
2.MODIFY  
When  
is pressed, the  
following screen appears. Con-  
tinue to the next step.  
3.RETAIN  
See the section “Modify/Delete  
the One Touch Key” and con-  
tinue the operation.  
1.LOCALADDRESSES  
2.RECEPTIONHISTORY  
3.SENT HISTORY  
38  
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One Touch Dialer Registration - continued  
8Searching for an E-mail address  
This operation is to search for  
an E-mail address and modify it  
to a new E-mail address.  
8a  
Selectthesearchcategory  
You can search for an E-mail  
address in the following catego-  
ries.  
When “3.SENT HISTORY” is  
selected, the following screen  
appears. Skip to Step 8d.  
To select the Local Addresses, When “2.RECEPTION HIS-  
press:  
TORY” is selected, the follow-  
ing screen appears. Skip to  
Step 8c.  
Local Addresses:  
SENT HISTORY  
NOW SEARCHING  
You can search for an E-mail  
address that is assigned to  
Abbreviated Dial Numbers  
or One Touch Dial Keys.  
RECEPTIONHISTORY  
NOW SEARCHING  
To select the Reception His-  
tory, press:  
Searching ends.  
Reception History:  
Searching ends.  
You can search for an E-mail  
address which the machine  
has received the E-mails  
from.  
SENT HISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
RECEPTIONHISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
To select the Sent History,  
press:  
[ ]  
↑↓  
00001/00050  
Sent History:  
[ ]  
↑↓  
00001/00050  
You can search for an E-mail  
address which the machine  
has sent E-mails to.  
When “3.SEND HISTORY” is  
selected but no E-mail address  
can be matched, the display in-  
dicates the following screen  
and returns to the first screen  
in this step.  
When “2.RECEPTION HIS-  
TORY” is selected but no E-  
mail address can be matched,  
the display indicates the follow-  
ing screen and returns to the  
first screen in this step.  
When “1.LOCAL ADDRESSES”  
is selected, the following  
screen appears. Continue to  
the next step.  
SENT HISTORY  
RECEPTIONHISTORY  
1.SEARCH NAME  
2.SEARCH E-MAIL ADDR  
3.ALL  
E-MAILADDRESS:  
--------------------  
E-MAILADDRESS:  
--------------------  
After 2 seconds:  
After 2 seconds:  
1.LOCALADDRESSES  
2.RECEPTIONHISTORY  
3.SENT HISTORY  
1.LOCALADDRESSES  
2.RECEPTIONHISTORY  
3.SENT HISTORY  
39  
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One Touch Dialer Registration - continued  
8Searching for an E-mail address - continued  
8b  
SearchfromLocalAdressess  
You can search for an E-mail  
address from the Local Ad-  
dresses using the following  
method.  
8b-1  
Select the search method  
To select Search Name, press:  
When  
“2.SEARCH  
E-MAIL When “3.ALL” is selected but  
Search Name:  
You can search for an E-mail  
address by the ID name.  
ADDR” is selected, the follow- no E-mail address can be  
ing screen appears. Skip to searched, the display indicates  
the Step 8b-4.  
the following screen and re-  
turns to the first screen in this  
step.  
Search E-mail Addr:  
You can search for an E-mail  
address by the E-mail ad-  
dress.  
SEARCH E-MAIL  
To select Search E-mail Addr,  
press:  
E-MAILADDRESS:  
ALL ADDRESS  
All:  
You can list all E-mail ad-  
dresses that have been reg-  
istered as Abbreviated Dial  
Numbers and One Touch  
Dial Keys.  
E-MAILADDRESS:  
--------------------  
When “3.ALL” is selected, the  
following screen appears. Skip  
to Step 8b-6.  
To select All, press:  
After 2 seconds:  
1.SEARCH NAME  
2.SEARCH E-MAIL ADDR  
3.ALL  
ALL ADDRESS  
NOW SEARCHING  
When “1.SEARCH NAME” is  
selected, the following screen  
appears. Continue to the next  
step.  
After 2 seconds:  
ALL ADDRESS  
SEARCH NAME  
[STOP]:TOPREVIOUS  
[email protected]  
NAME (20 MAX):  
[ ]  
↑↓  
00001/00050  
40  
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One Touch Dialer Registration - continued  
8Searching for an E-mail address - continued  
8d  
Search from Local Adressess - continued  
8b-2  
8b-3  
8b-4  
Enter the Search E-mail Address  
Enter the Search Name  
Select the Search  
Name  
Enter the character(s) associ- NOTE:  
Locate the screen of the de- Enter the character(s) associ-  
sired ID name using the follow- ated with the E-mail address  
NOTE:  
The machine searches all  
ated with the ID name of Abbre-  
viated Dial Numbers or One  
Touch Dial Keys using the Key-  
board and the Dial Keypad.  
The machine searches all  
ID names that include the  
search name entered and  
applicable to the case.  
ing scroll keys.  
assigned to Abbreviated Dial  
Numbers or One Touch Dial  
Keys using the Keyboard and  
the Dial Keypad.  
E-mail addresses that in-  
clude the search name en-  
tered and matched the  
case.  
SEARCH NAME  
When no ID name can be  
matched, the display indicates  
the following screen and returns  
to the first screen in this step.  
(for the previous screen)  
(for the next screen)  
SEARCH E-MAIL  
When no E-mail address can  
be matched, the display indi-  
cates the following screen and  
returns to the first screen in this  
step.  
NAME (20 MAX):  
00  
E-MAILADDRESS:  
toshiba  
Then press:  
Then press:  
SEARCH NAME  
[STOP]:TOPREVIOUS  
001  
SEARCH NAME  
SEARCH E-MAIL  
The machine starts to search  
the ID names.  
NAME (20 MAX):  
--------------------  
The machine starts to search  
the E-mail addresses.  
[ ]  
↑↓  
00001/00015  
E-MAILADDRESS:  
--------------------  
After 2 seconds:  
SEARCH NAME  
NOW SEARCHING  
NAME (20 MAX):  
00  
SEARCH E-MAIL  
NOW SEARCHING  
E-MAILADDRESS:  
toshiba  
After 2 seconds:  
SEARCH NAME  
SEARCH NAME  
[STOP]:TOPREVIOUS  
002  
SEARCH E-MAL  
NAME (20 MAX):  
00  
Searching ends.  
Searching ends.  
E-MAILADDRESS:  
toshiba  
[ ]  
00002/00015  
↑↓  
SEARCH NAME  
[STOP]:TOPREVIOUS  
001  
SEARCH E-MAIL  
[STOP]:TOPREVIOUS  
[email protected]  
Then press:  
[ ]  
↑↓  
00001/00015  
[ ]  
↑↓  
00001/00015  
Skip to Step 9.  
41  
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One Touch Dialer Registration - continued  
8Searching for an E-mail address - continued  
9Enter the E-mail ad-  
dress  
Enter or modify the E-mail ad-  
dress to be assigned to the  
current One Touch key using  
the Keyboard and the Dial Key-  
pad.  
8b  
8c  
8c  
Search from Local Adressess - continued  
SelectfromReception  
History  
Select from Sent  
History  
Locate the screen of the de- Locate the screen of the de-  
sired E-mail address using the sired E-mail address using the  
8b-5  
8b-6  
Select the E-mail  
address  
Select the E-mail  
address  
following scroll keys.  
following scroll keys.  
ENTER E-MAIL ADDRESS  
E-MAILADDRESS:  
[email protected]  
Locate the screen of the de-  
sired E-mail address using the  
following scroll keys.  
Locate the screen of the de-  
sired E-mail address using the  
following scroll keys.  
(for the previous screen)  
(for the next screen)  
(for the previous screen)  
(for the next screen)  
When the E-mail address is  
displayed correctly on the LCD  
display, press:  
(for the previous screen)  
(for the next screen)  
(for the previous screen)  
(for the next screen)  
RECEPTIONHISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
SENT HISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
DO YOU KNOW RECEIVER  
CAPABILITY?  
1.YES  
[ ]  
↑↓  
00001/00015  
[ ]  
↑↓  
00001/00015  
SEARCH E-MAIL  
[STOP]:TOPREVIOUS  
[email protected]  
ALL ADDRESS  
[STOP]:TOPREVIOUS  
[email protected]  
2.NO  
RECEPTIONHISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
SENT HISTORY  
[STOP]:TOPREVIOUS  
[email protected]  
[ ]  
↑↓  
00001/00015  
[ ]  
↑↓  
00001/00015  
[ ]  
↑↓  
00002/00015  
[ ]  
↑↓  
00002/00015  
SEARCH E-MAIL  
ALL ADDRESS  
[STOP]:TOPREVIOUS  
[email protected]  
[STOP]:TOPREVIOUS  
[email protected]  
Then press:  
Then press:  
[ ]  
↑↓  
00002/00015  
[ ]  
↑↓  
00002/00015  
Skip to Step 9.  
Skip to Step 9.  
Then press:  
Then press:  
Skip to Step 9.  
Skip to Step 9.  
42  
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One Touch Dialer Registration - continued  
Select Receiver Capability  
10  
This setting will allow you to  
specify one or more following  
Receiver Capabilities for the  
One Touch key you are regis-  
tering, if you know the capabili-  
ties of the recipient machine.  
10a  
10b  
ResolutionSetting  
SelecttheReceiver  
Capacity  
If you know the capability of To designate a specific resolu-  
Select the desired Resolution.  
Press:  
the recipient machine, press:  
tion of the documents sent to  
this E-mail address, select  
RESOLUTION by pressing:  
Resolution:  
Selected to specify the  
resolution of images to be  
sent. This resolution is set  
to “200x200” as a default  
setting.  
(for 200x100)  
(for 200x200)  
(for 200x400)  
(for 400x400)  
If you do not know the capabil-  
ity of the recipient machine,  
press:  
Compression:  
RESOLUTION  
1.200x100  
2.200x200  
3.200x400  
Selected to specify the type  
of compression applied to  
images to be sent.  
4.400x400  
When “1.YES” is selected, the  
following screen appears. Con-  
tinue to the next step.  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
RECEIVERCAPABILITY  
1.DONE  
2.RESOLUTION  
3.COMPRESSION  
The display returns to the first  
screen in Step 10. Select the  
next option. If you have set up  
the Receiver Capability, Skip to  
Step 10d.  
When “2.NO” is selected, the  
following screen appears. Skip  
to Step 11.  
E-MAILOPTIONS?  
1.YES  
2.NO  
43  
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One Touch Dialer Registration - continued  
Select Receiver Capability - continued  
Select E-mail Options  
10  
11  
This setting will allow you to  
specify one or more following  
E-mail Options for the One  
Touch key you are registering.  
10c  
10d  
11a  
Compression Setting  
CompletetheReceiver  
CapabilitySetup  
Select the E-mail  
Options  
To designate a specific com-  
pression of the documents sent  
to this E-mail address, select  
COMPRESSION by pressing:  
Select the desired Compres-  
sion.  
Press:  
If you have completed the de-  
sired Receiver Capability set-  
ting for this One Touch key,  
select DONE by pressing:  
To set up the E-mail Options,  
press:  
Delayed Communication:  
Default=off  
Selected to program  
transmission start time.  
a
Confirmation Report:  
Default=off  
(for MH)  
(for MR)  
To skip the E-mail Options,  
press:  
Selected to print a confirma-  
tion report after each trans-  
mission.  
COMPRESSION  
1.MH  
E-MAILOPTIONS?  
1.YES  
2.MR  
3.MMR  
2.NO  
↓
When “1.YES” is selected, the  
following screen appears. Con-  
tinue to the next step.  
4.JBIG  
(for MMR)  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
E-MAIL OPTIONS  
1.DONE  
2.DELAYEDCOMM.  
3.TX REPORT  
NOTE:  
(for JBIG)  
If you do not know the  
receiver’s capabilities for  
the compression type, se-  
lect “MH”.  
The display returns to the first  
screen in Step 10. If you have  
done so to set up the Receiver  
Capability, Skip to Step 10d.  
When “2.NO” is selected, the  
following screen appears. Skip  
to Step 12.  
ONE TOUCH =  
1.TEL NUMBER  
2.E-MAIL  
03  
3.COMPLETE  
44  
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One Touch Dialer Registration - continued  
Select E-mail Options - continued  
11  
11b  
11c  
11d  
DelayedCommunicationSetting  
ConfirmationReport  
Setting  
Complete the E-mail  
OptionsSetup  
To designate a specific time to  
start the transmission of the  
job using this One Touch key,  
press:  
To print a Confirmation Report  
automatically after sending  
If you have completed the de-  
sired E-mail Options setting for  
this One Touch key, select  
DONE by pressing:  
DELAYED COMM.  
TIME =23:30  
documents using this One  
Touch key, select:  
Displayed for 2 seconds  
The display returns to the first  
screen in Step 11. Select the  
next Option or skip to Step 11d  
if you have completed the E-  
mail Options setting.  
CONFIRMATIONREPORT  
1.ON  
2.OFF  
ONE TOUCH =  
1.TEL NUMBER  
2.E-MAIL  
03  
DELAYED COMM.  
TIME =HH:MM  
:
3.COMPLETE  
To enable a Confirmation Re-  
port, press:  
Enter the desired transmission  
start time in either 12-hour or  
24-hour format depending on  
the machine setup. (Example:  
23:30 in the 24-hour format).  
To disable a Confirmation Re-  
port, press:  
DELAYED COMM.  
TIME =HH:MM  
23:30  
The display returns to the first  
screen in Step 11. If you have  
completed the E-mail Options  
setting, continue to the next  
step.  
Then press:  
45  
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One Touch Dialer Registration - continued  
Complete the One Touch Key registration  
12  
If you have completed the reg-  
NOTE:  
If you want to edit or cancel  
the registration of this One  
istration for this One Touch  
key, select COMPLETE by  
pressing:  
Touch key, press  
.
E-MAIL ADDRESS  
ALREADYASSIGNED  
ONE TOUCH =  
L.A. OFFICE  
03  
[email protected]  
After 2 seconds:  
REGISTERED  
After 2 seconds:  
E-MAIL ADDRESS  
1.CANCEL  
2.MODIFY  
3.RETAIN  
PRESS ONE TOUCH KEY  
OR PRESS  
[BACK]:TOPREVIOUS  
[STOP]:TOCOMPLETE  
See the section “Modify/De-  
lete the One Touch Key”  
and continue the operation.  
Returns to Step 2.  
Press  
to exit the Menu  
Operation mode and return to  
the Standby Mode.  
46  
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Modify/Delete the One Touch Key  
1Display the TEL  
2Display the ONE  
3Select a One Touch 4Change the One Touch Key Information  
LIST ENTRY Menu  
TOUCH KEY Menu  
Location  
View the “50-73” Flip Panel to  
select the desired Function Key.  
To select “ONE TOUCH  
KEYS”, press:  
Press the One Touch key that  
you want to modify or delete.  
You can cancel or retain the  
One Touch key once registered  
in the facsimile.  
4a  
Cancel the One Touch  
Assignment  
Press:  
Example: One Touch key 03  
•
CANCEL  
Deletes  
To cancel (or delete) the One  
Touch key assignment, press:  
the  
information  
stored in the selected One  
Touch key. It will also re-  
move the number from all  
associated Group Dialing  
Directories.  
When the E-mail address is as-  
signed to this One Touch key,  
the following screen is dis-  
played.  
PRESS ONE TOUCH KEY  
OR PRESS  
[BACK]:TOPREVIOUS  
[STOP]:TOCOMPLETE  
(to CANCEL)  
TEL LIST ENTRY  
1.ABB. NUMBERS  
2.GROUPNUMBERS  
3.ONE TOUCH KEYS  
•
MODIFY  
ONE TOUCH =  
03  
03  
Allows you to change the  
remote facsimile number  
and/or associated Location  
ID name. This selection is  
recommended if the location  
is used in Group Dialing Di-  
rectories.  
ONE TOUCH KEY ENTRY  
ALREADYASSIGNED  
ONE TOUCH =  
ONE TOUCH=  
CANCELLED  
03  
FRISCO OFFICE  
After 2 seconds:  
ONE TOUCH KEY ENTRY  
ENTER ONE TOUCH KEY  
OR PRESS  
[BACK]:TOPREVIOUS  
[STOP]:TOCOMPLETE  
1.CANCEL  
2.MODIFY  
3.RETAIN  
•
RETAIN  
Retains the selected One  
Touch key information with-  
out modification.  
When the Abbreviated Dial  
Number is assigned to this One  
Return to Step 2.  
Touch  
key,  
the  
screen is displayed.  
following  
Press  
to exit the Menu  
ONE TOUCH=  
03  
ALREADYASSIGNED  
ABB. NUMBER =  
NEWYORK OFFICE  
001  
Operation mode and return to  
the Standby Mode.  
After 2 seconds:  
ONE TOUCH KEY ENTRY  
1.CANCEL  
2.RETAIN  
47  
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Modify/Delete the One Touch Key - continued  
4Change the One Touch Key Information - continued  
4b  
4c  
RetaintheCurrent  
ABB. Dial Information  
Modify the One Touch Key Information  
To change the E-mail address  
or ID Name currently assigned  
to this One Touch key, press:  
Rename the Location ID name When you select “2.E-MAIL”, When you select “3.COM-  
If you do not wish to change  
the One Touch key informa-  
tion, press:  
of the remote party to be as- the following screen appears.  
signed to the current One  
Touch key.  
PLETE”, the following screen  
appears.  
E-MAIL ADDRESS  
ALREADYASSIGNED  
ABB. NBR=  
PRESS ONE TOUCH KEY  
TO ENTER OR  
001  
When the name is displayed  
correctly on the LCD display,  
press:  
[email protected]  
(to RETAIN)  
(to MODIFY)  
[ENTER]:TOSKIP  
After 2 seconds:  
The ID Name currently as-  
signed is displayed on the bot-  
tom row.  
Go to Step 12 in the section of  
“One Touch Dialer Registration”  
and continue the operation.  
PRESS ONE TOUCH KEY  
OR PRESS  
[BACK]:TOPREVIOUS  
[STOP]:TOCOMPLETE  
E-MAIL ADDRESS  
ONE TOUCH =  
1.TEL NUMBER  
2.E-MAIL  
03  
1.CANCEL  
2.MODIFY  
3.RETAIN  
3.COMPLETE  
ONE TOUCH =  
03  
Return to Step 3 to select a  
different One Touch key or  
To continue modifying the E-  
mail address and other options,  
press:  
ID NAME =(MAX20)  
If you continue to modify the E-  
mail address and other options,  
press:  
After 2 seconds:  
press  
to return to the  
ENTER NAME  
Standby Mode.  
ID NAME =(MAX20)  
XXXXXX  
PRESS SPEED DIAL FOR  
ADDRESS SEARCH OR  
ENTER TO ENTER  
If you want to complete the  
modification, press:  
E-MAIL ADDRESS  
Go to Step 7 in the section of  
“One Touch Dialer Registration”  
and continue the operation.  
48  
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Group Number Registration  
E-mail addresses can be as-  
signed to the Group Numbers.  
1Display the TEL  
2Display the GROUP 3Enter a Group Number  
LIST ENTRY Menu  
NUMBERSMenu  
You can send a document to  
multiple remote stations in a sin-  
gle operation. This is referred to  
as Group Dialing or Multi-ad-  
dress Transmission.  
View the “50-73” Flip Panel to To select “GROUP NUM- Enter a Group Number (1 to If the number entered is al-  
select the desired Function Key.  
BERS,” press:  
1999).  
ready registered as a Group  
Number, you will receive an  
LCD prompt like the one below.  
Press:  
It is useful to preset address-  
es, to which Multi-address  
Transmissions are often per-  
formed, in a group. To make a  
GROUP NBR ENTRY  
ALREADYASSIGNED  
GROUP NUMBER= 0001  
OREGON GRP  
Multi-address  
Transmission  
easier, you can assign such a  
group to a One Touch key.  
TEL LIST ENTRY  
1.ABB. NUMBERS  
2.GROUP NUMBERS  
3.ONE TOUCH KEYS  
ENTER GROUP NUMBER  
OR PRESS  
[BACK]:TO PREVIOUS  
[STOP]:TO COMPLETE  
After 2 seconds:  
The preset groups can also be  
used as groups for Multi-polling  
Receptions.  
GROUP NBR ENTRY  
1.CANCEL  
Example: 1  
2.MODIFY  
3.RETAIN  
GROUP NBR ENTRY  
You can register up to 50  
Broadcast Groups using any  
combination of Group Numbers  
from 1 to 1999 (no duplications  
allowed). You may also assign  
each group an optional name  
of up to 20 characters.  
GROUP NBR =(1-1999)  
1
To select “1.CANCEL,” go to  
Step 4a.  
Then press:  
To select “2.MODIFY,” go to  
Step 4b.  
To select “3.RETAIN,” go to  
Step 4c.  
Each group can contain any  
combination of the 300 Abbre-  
viated and/or 73 One Touch di-  
als and can be assigned to a  
One Touch key.  
GROUP NUMBER= 0001  
GROUP NAME =(MAX20)  
NOTE:  
Displayed for 2 seconds  
The E-mail addresses and  
the fax numbers can be as-  
signed to the same Group  
Number. To assign the fax  
number to a Group Number,  
The display changes to the fol-  
lowing for character entry (go to  
Step 5).  
ENTER NAME  
refer  
DP125F Operator’s Manual.  
to  
the  
DP120F/  
GROUP NAME =(MAX20)  
49  
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Group Number Registration - continued  
4a Cancel the Existing 4b Modify the Existing 4c Retain the Existing 5Enter the Group  
6Enter a Remote  
Group  
Group  
Group  
Name  
Station  
To cancel the existing Group,  
press:  
To change the existing Group,  
press:  
To retain the existing Group,  
press:  
Enter the Group Name (com- Press:  
prised of up to 20 characters)  
associated with the Group  
Number using the Keyboard  
and the Keypad.  
(to CANCEL)  
(to MODIFY)  
(to RETAIN)  
(When no name is entered in  
this step, no name will be given  
to the Group Number.)  
Go to Step 5 for the Group  
Name entry.  
GROUP NUMBER= 0001  
ENTER ABB. NBR OR OT  
[ENTER] TO COMPLETE  
When the name is displayed  
correctly on the LCD display,  
press:  
GROUP NBR ENTRY  
GROUP NUMBER= 0001  
GROUP NAME =(MAX20)  
ENTER GROUP NUMBER  
OR PRESS  
[BACK]:TO PREVIOUS  
[STOP]:TO COMPLETE  
GROUP NUMBER= 0001  
CANCELLED  
NOTE:  
After 2 seconds:  
The E-mail addresses and  
the fax numbers can be as-  
signed to the same Group  
Number. To assign the fax  
number to a Group Number,  
After 2 seconds:  
Return to Step 3.  
GROUP NUMBER= 0001  
ENTER SPEED DIAL, OT  
OR E-MAIL KEY  
ENTER NAME  
ENTER GROUP NUMBER  
OR PRESS  
[BACK]:TO PREVIOUS  
[STOP]:TO COMPLETE  
GROUP NAME =(MAX20)  
COLORADO GRP  
ENTER TO COMPLETE  
refer  
DP125F Operator’s Manual.  
to  
the  
DP120F/  
The current Group Name is dis-  
played.  
Return to Step 3.  
Skip to Step 5.  
50  
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Group Number Registration - continued  
6Enter a Remote Station - continued  
7a Cancel the Group 7b Retain the Group 8Complete Group  
NumberSetting NumberSetting  
StationEntries  
Enter the E-mail addresses of  
the remote stations to be pre-  
set in the group.  
Repeat this step until all of the  
required remote station ad-  
dresses are entered. Then go to  
Step 8.  
To delete the existing remote To retain this remote station in  
station from this group, press:  
When all the stations neces-  
sary for this group are entered  
in Step 6, press:  
this group, press:  
If a remote station is assigned  
to a One Touch key, press the  
One Touch key.  
(to CANCEL)  
(to RETAIN)  
NOTE:  
If a remote station is assigned  
to an Abbreviated Dial Num-  
ber, enter the number then  
•
When the entered Abbrevi-  
ated Dial Number or One  
Touch key has not been  
registered with an E-mail  
address, the display shows  
the message “NO ENTRY.”  
Then returns to Step 5.  
GROUP NUMBER= 0001  
GROUP NUMBER= 0001  
GROUP NUMBER= 0001  
PRESS ONE TOUCH KEY  
TO ENTER OR  
press  
.
ABB. NBR=  
CANCELLED  
118  
ENTER ABB. NBR OR OT  
[ENTER]:TO COMPLETE  
[ENTER]:TO SKIP  
Example:  
After 2 seconds:  
Abbreviated Dial Number  
118 (preset as DENVER  
OFFICE):  
Return to Step 6.  
•
When the entered Abbrevi-  
ated Dial Number or One  
Touch key is already as-  
signed in this group, the dis-  
play shows the screens be-  
low.  
GROUP NUMBER= 0001  
ENTER ABB. NBR OR OT  
[ENTER]:TO COMPLETE  
+
+
+
Return to Step 6.  
Go to Step 7a or Step 7b.  
GROUP NUMBER= 0001  
ALREADY ASSIGNED  
ABB. NBR=  
118  
DENVER OFFICE  
After 2 seconds:  
GROUP NUMBER= 0001  
ABB. NBR=  
CANCEL ?  
1.CANCEL  
2.RETAIN  
118  
ABB. NBR=118  
DENVER OFFICE  
After 2 seconds:  
GROUP NUMBER= 0001  
ABB. NBR=  
118  
ENTER ABB. NBR OR OT  
[ENTER] TO COMPLETE  
51  
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Group Number Registration - continued  
9Assign a One Touch Key  
To assign this group to a One  
Touch key, press the desired  
One Touch key.  
To skip assigning this group to  
a One Touch key, press:  
If the selected One Touch key To RETAIN, press:  
is already linked to or regis-  
tered with any data, the follow-  
ing is displayed.  
Example: One Touch key 35.  
ONE TOUCH=  
ALREADY ASSIGNED  
ABB. NBR=  
01  
GROUP NUMBER= 0001  
PRESS ONE TOUCH KEY  
TO ENTER OR  
ENTER GROUP NUMBER  
OR PRESS  
[BACK]:TO PREVIOUS  
[STOP]:TO COMPLETE  
003  
GROUP NUMBER= 0001  
SMITH’S OFFICE  
[ENTER]:TO SKIP  
ONE TOUCH KEY=  
COLORADO GRP  
REGISTERED  
35  
After 2 seconds:  
Returns to Step 9.  
Return to Step 3.  
After 2 seconds:  
ONE TOUCH=  
CANCEL ?  
1.CANCEL  
2.RETAIN  
01  
Press  
to display the previ-  
ENTER GROUP NUMBER  
OR PRESS  
ous screen in Menu Screen  
mode.  
[BACK]:TO PREVIOUS  
[STOP]:TO COMPLETE  
To select “1.CANCEL” (to can-  
cel the existing link or preset  
data of this One Touch key),  
press:  
Returns to Step 3.  
Press  
to complete the  
Press  
to display the pre-  
Group Setting operation and re-  
turn to the Standby Mode.  
vious screen in Menu Screen  
mode.  
GROUP NUMBER= 0001  
PRESS ONE TOUCH KEY  
TO ENTER OR  
Or,  
[ENTER]:TO SKIP  
press  
to complete the  
Returns to Step 9.  
Group Setting operation and re-  
turn to the Standby Mode.  
52  
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SETUP - SETUP FLOW  
The following table describes the Initial Setup Flow according to your conditions or  
needs.  
E-mail Account Setup  
The items and the parameter values for the E-mail Account Setup differs whether  
the machine uses POP or SMTP for the Receive Mode. Available functions vary  
according to the type of the Receive Mode. For further details, refer to “INTRO-  
DUCTION - FEATURES”.  
To use the functions, the network configuration for this machine must be set up  
correctly. For the values of the network configuration, contact to your network  
administrator.  
➤P59 E-MAIL ACCOUNT SETUP  
TCP/IP Configuration Setup  
The items and the parameter values for the TCP/IP Configuration Setup differs  
whether the IP address of this machine is obtained from a DHCP server or assigned  
manually.  
NOTE:  
When the IP address is obtained from the DHCP server, the Receive Mode  
cannot be set to SMTP.  
➤P54 TCP/IP CONFIGURATION SETUP  
Item  
POP  
SMTP  
Required  
NOTE:  
E-mail Address  
Error E-mail Forward Address  
Receive Mode  
Required  
Required  
Set to POP  
Required  
Required  
Required  
Required  
Required  
When you want to set to SMTP for the Receive Mode, the IP address must be  
assigned manually.  
Required  
SMTP  
Item  
Use DHCP Server  
Set to ON  
Assign IP Address  
Set to OFF  
POP Server Address  
POP Time  
Not required  
Not required  
Not required  
Not required  
Required  
BootP/DHCP  
IP Address  
Subnetmask  
Default Gateway  
Host Name  
Not required  
Not required  
Not required  
Required  
Required  
POP Login Name  
POP Password  
SMTP Server Address  
Required if necessary  
Required if necessary  
Required  
E-mail Properties Setup  
•
•
BootP/DHCP  
You can also configure the E-mail properties. After the machine is set up, it is  
recommended to configure the E-mail properties to use Internet Fax features.  
➤P68 E-MAIL PROPERTIES SETUP  
Set to enable or disable the BootP/DHCP whether obtaining the IP address from  
the DHCP server. When the TCP/IP settings of this machine are provided by the  
DHCP server, set this to ON. Set this to OFF the BootP/DHCP when you want  
to assign the TCP/IP settings manually.  
Onramp Gateway Setup  
In order to use the Onramp Gateway Transmission, you must set some configura-  
tions correctly.  
➤P80 ONRAMP GATEWAY SETUP  
IP Address  
Assign the IP address of this machine. Do not set this when the IP address is  
obtained from the DHCP server. The machine uses the IP address here even if  
the BootP/DHCP is set to be enabled.  
•
•
Subnetmask  
Assign the Subnetmask if required.  
Offramp Gateway Setup  
In order to use the Offramp Gateway Transmission, you must set some configura-  
tions correctly.  
➤P85 OFFRAMP GATEWAY SETUP  
Default Gateway  
Assign the Default Gateway address when the machine is used in the network  
through a router.  
Additional Functions Setup  
•
Host Name  
Set the name of this machine. This name is used as the sender name for E-  
mails.  
The setup functions for Novell and Network utilities (FTP) become available when  
the Internet Fax Kit is fitted, though they are not used for Internet Fax setup.  
➤P90 ADDITIONAL FUNCTIONS SETUP  
53  
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- TCP/IP CONFIGURATION  
This section describes the pro-  
BootP/DHCP Setting  
cedures to configure the TCP/  
IP for the Network Interface  
Card to connect to the Internet.  
1Display the TCP/IP  
2Display the  
3Select the BootP/  
Menu  
BOOTP/DHCP Menu  
DHCP Mode  
Press:  
Press:  
Enable or Disable the BootP/  
DHCP function.  
+
+
(for ON-Enable)  
+
+
+
(for OFF-Disable)  
BOOTP/DHCP  
1.ON  
2.OFF  
OPERATIONCOMPLETED  
Displayed for 2 seconds  
01.DONE  
02.BOOTP/DHCP  
03.IP ADDRESS  
The display returns to Step 1.  
Continue to set another item, or  
04.SUBNET MASK  
↓
press  
+
to select  
“1.DONE” to exit the Menu Op-  
eration mode and return to the  
Standby Mode.  
05.DEFAULTGATEWAY  
06.HOST NAME  
When “1.DONE” is selected,  
the Network Interface Card  
starts initializing. Wait for few  
minutes until the Network Inter-  
face Card completes initializ-  
ing.  
54  
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IP Address Setting  
1Display the TCP/IP  
2Display the  
3Enter the IP address  
Menu  
IP ADDRESS Menu  
Press:  
Press:  
Enter the IP address.  
OPERATIONCOMPLETED  
+
+
Displayed for 2 seconds  
+
+
+
The display returns to Step 1.  
Continue to set another item, or  
IP ADDRESS  
IP ADDRESS  
press  
+
to select  
“1.DONE” to exit the Menu Op-  
eration mode and return to the  
Standby Mode.  
000.000.000.000  
172.016.110.110  
NOTE:  
When “1.DONE” is selected,  
the Network Interface Card  
starts initializing. Wait for few  
minutes until the Network Inter-  
face Card completes initializ-  
ing.  
•
“000.000.000.000” can-  
not be assigned for the  
IP address.  
•
The second 8-digit num-  
ber and third 8-digit num-  
ber cannot be set to  
“000”.  
01.DONE  
02.BOOTP/DHCP  
03.IP ADDRESS  
04.SUBNET MASK  
i.e: xxx.000.xxx.xxx  
xxx.xxx.000.xxx  
05.DEFAULTGATEWAY  
06.HOST NAME  
When the correct IP address is  
displayed, press:  
55  
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Subnetmask Setting  
1Display the TCP/IP  
2Display the SUBNET  
3
Enter the Subnetmask  
Menu  
MASK Menu  
Press:  
Press:  
Enter the Subnetmask.  
OPERATIONCOMPLETED  
+
+
Displayed for 2 seconds  
+
+
+
The display returns to Step 1.  
Continue to set another item, or  
SUBNET MASK  
SUBNET MASK  
press  
+
to select  
“1.DONE” to exit the Menu Op-  
eration mode and return to the  
Standby Mode.  
000.000.000.000  
255.255.000.000  
NOTE:  
When “1.DONE” is selected,  
the Network Interface Card  
starts initializing. Wait for few  
minutes until the Network Inter-  
face Card completes initializ-  
ing.  
“000.000.000.000”  
“255.255.255.255”  
and  
cannot  
the  
be assigned  
Subnetmask.  
for  
01.DONE  
02.BOOTP/DHCP  
03.IP ADDRESS  
04.SUBNET MASK  
When the correct Subnetmask  
is displayed, press:  
05.DEFAULTGATEWAY  
06.HOST NAME  
56  
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Default Gateway Setting  
1Display the TCP/IP  
2DisplaytheDEFAULT  
3
Enter the Default Gateway address  
Menu  
GATEWAYMenu  
Press:  
Press:  
Enter the Default Gateway ad-  
dress.  
OPERATIONCOMPLETED  
+
+
Displayed for 2 seconds  
+
+
+
The display returns to Step 1.  
Continue to set another item, or  
DEFAULTGATEWAY  
000.000.000.000  
press  
+
to select  
DEFAULTGATEWAY  
255.000.000.000  
“1.DONE” to exit the Menu Op-  
eration mode and return to the  
Standby Mode.  
When “1.DONE” is selected,  
the Network Interface Card  
starts initializing. Wait for few  
minutes until the Network Inter-  
face Card completes initializ-  
ing.  
When the correct Default Gate-  
way address is displayed,  
press:  
01.BOOTP/DHCP  
02.IP ADDRESS  
03.SUBNET MASK  
04.DEFAULTGATEWAY  
↓
05.HOST NAME  
57  
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Host Name Setting  
1Display the TCP/IP  
2Display the HOST  
3Enter the Host Name  
Menu  
NAME Menu  
Press:  
Press:  
Enter the Host Name using the  
Keyboard and Numeric Key-  
pad.  
Continue to set another item, or  
press to select  
+
“1.DONE” to exit the Menu Op-  
eration mode and return to the  
Standby Mode.  
+
+
HOST NAME  
When “1.DONE” is selected,  
the Network Interface Card  
starts initializing. Wait for few  
minutes until the Network Inter-  
face Card completes initializ-  
ing.  
(MAX 254:)  
XXXXXX  
+
+
+
When the correct Subnetmask  
is displayed, press:  
HOST NAME  
(MAX 254:)  
OPERATIONCOMPLETED  
01.BOOTP/DHCP  
02.IP ADDRESS  
03.SUBNET MASK  
Displayed for 2 seconds  
04.DEFAULTGATEWAY  
↓
The display returns to Step 1.  
05.HOST NAME  
This item is outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
58  
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- E-MAIL ACCOUNT SETUP  
This section describes the procedures to set E-mail account infor-  
mation on the machine so that you can send and receive E-mails  
with this machine.  
The items you should set up vary according to your Incoming E-mail server type.  
When this machine uses POP for the Receive Mode:  
•
•
•
•
•
•
•
•
E-mail address  
NOTE:  
Before you set up the E-mail account information, your E-mail  
account must be created on the E-mail server. Please confirm  
the following information before configuring the E-mail settings  
in your machine.  
Error E-mail forward address  
Receive mode  
POP server address  
POP time  
•
•
Ask your administrator for your E-mail account information.  
The machine is connected with the E-mail server in the local  
area network.  
POP login name  
POP password  
The available transmission vary according to the type of the Re-  
ceive Mode: POP or SMTP.  
SMTP server address  
When this machine uses SMTP for the Receive Mode:  
The machine can do the following when using POP for the Re-  
ceive Mode:  
•
•
•
•
E-mail address  
•
•
•
Internet Fax to Internet Fax  
Internet Fax to/from Client Computers  
Onramp Gateway Transmission  
Error E-mail forward address  
Receive mode  
SMTP server address  
The machine can do the following when using SMTP for the  
Receive Mode:  
NOTE:  
Some configuration of the mail server will be required in order to use the machine for the Offramp  
Gateway transmission. For further details, refer to “OFFRAMP GATEWAY SETUP” on page 85.  
•
•
•
•
Internet Fax to Internet Fax  
Internet Fax to/from Client Computers  
Onramp Gateway Transmission  
Offramp Gateway Transmission  
NOTE:  
Please see “INTRODUCTION - Internet Fax Transmission  
Overview” on page 7 for the descriptions for each transmission  
method.  
59  
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E-mail Address Setting  
This sets the E-mail address of  
the machine.  
2Display the E-MAIL  
3Enter the E-mail address  
1Display the  
ADDRESS Menu  
E-MAIL Menu  
Press:  
Press:  
3a  
3b  
WhentheReceiveMode  
is set to POP  
WhentheReceiveMode  
is set to SMTP  
+
Enter the E-mail address using When the Receive Mode is set  
the Keyboard and Numeric to SMTP, the domain of your  
+
Keypad.  
E-mail address becomes  
a
+
+
+
name added the sub-address  
for this machine and domain  
name of the SMTP server.  
You can use any username for  
the E-mail address.  
E-MAIL ADDRESS  
E-MAIL ADDRESS  
(MAX 256:)  
(MAX 256:)  
[email protected]  
NOTE:  
The sub-address of this  
machine is set in the SMTP  
server by the network ad-  
When the correct E-mail ad-  
dress is displayed, press:  
When the Receive Mode is set  
to POP, go to Step 3a.  
ministrator.  
Please ask  
your network administrator  
for more details.  
When the Receive Mode is set  
to SMTP, go to Step 3b.  
The display returns to Step 1.  
Enter the E-mail address using  
the Keyboard and Numeric  
Keypad. For example:  
01.E-MAILADDRESS  
02.ERR EMAIL FW ADDR  
03.RECEIVEMODE  
04.POP SERVER ADDR  
↓
sub-address: host1  
Domain: toshiba.com  
“[email protected]”.  
05.POP TIME  
06.POP LOGIN NAME  
07.POPPASSWORD  
08.SMTP SERVER ADDR  
E-MAIL ADDRESS  
(MAX 256:)  
[email protected]  
When the correct E-mail ad-  
dress is displayed, press:  
The display returns to Step 1.  
60  
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Error E-mail Forward Address Setting  
This sets the E-mail address to  
2Display the E-MAIL  
1Display the  
3Enter the E-mail ad-  
forward the received E-mail  
when an error occurs and the  
machine cannot print the E-  
mail.  
ADDRESS Menu  
dress  
E-MAIL Menu  
Press:  
Press:  
Enter the E-mail address using  
the Keyboard and Numeric  
Keypad.  
NOTE:  
The machine recognizes an  
error if the E-mail contains  
files of other than text format  
or TIFF-FX format. The ma-  
chine can forward this E-mail  
to another E-mail address  
when this happens. It is rec-  
ommended to set the ad-  
dress to forward the E-mail  
to a personal computer be-  
cause personal computers  
are normally be able to view  
the files.  
+
+
ERR EMAIL FW ADDRESS  
(MAX 256:)  
[email protected]  
+
+
+
When the correct E-mail ad-  
dress is displayed, press:  
ERR EMAIL FW ADDRESS  
(MAX 256:)  
The display returns to Step 1.  
01.E-MAILADDRESS  
02.ERR EMAIL FW ADDR  
03.RECEIVEMODE  
04.POP SERVER ADDR  
↓
05.POP TIME  
06.POP LOGIN NAME  
07.POPPASSWORD  
08.SMTP SERVER ADDR  
61  
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Receive Mode Setting  
This sets the type of protocols  
used for receiving E-mail.  
2Display the RE-  
3Select the Receive  
1Display the  
CEIVE MODE Menu  
Mode  
E-MAIL Menu  
NOTE:  
To perform the Offramp  
Gateway transmission, the  
Receive Mode must set to  
“SMTP”.  
Press:  
Press:  
Select the Receive Mode.  
To select the POP server,  
press:  
+
See “OFFRAMP GATE-  
WAY SETUP” on page 85  
for further details.  
+
+
+
+
To select the SMTP server,  
press:  
RECEIVE MODE  
1.POP  
2.SMTP  
OPERATIONCOMPLETED  
Displayed for 2 seconds  
01.E-MAILADDRESS  
02.ERR EMAIL FW ADDR  
03.RECEIVEMODE  
The display returns to Step 1.  
04.POP SERVER ADDR  
↓
05.POP TIME  
06.POP LOGIN NAME  
07.POPPASSWORD  
08.SMTP SERVER ADDR  
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POP Server Address Setting  
This sets the IP address of the  
POP server. This must be set  
1Display the E-MAIL  
2DisplaythePOP  
3Enter the POP  
Menu  
SERVERADDRMenu  
server address  
when “POP” is selected in “Re-  
ceive Mode.”  
Press:  
Press:  
Enter the POP server address.  
+
+
+
+
+
POP SERVER ADDRESS  
000.000.000.000  
POP SERVER ADDRESS  
172.016.110.120  
When the correct POP server  
address is displayed, press:  
01.E-MAILADDRESS  
02.ERR EMAIL FW ADDR  
03.RECEIVEMODE  
OPERATIONCOMPLETED  
04.POP SERVER ADDR  
↓
05.POP TIME  
06.POP LOGIN NAME  
07.POPPASSWORD  
08.SMTP SERVER ADDR  
Displayed for 2 seconds  
The display returns to Step 1.  
63  
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POP Time Setting  
This sets the time interval to  
check whether or not new E-  
mail has been received at the  
POP server. This setting is  
valid when “POP” is selected in  
“Receive Mode.”  
1Display the E-MAIL  
2Display the POP  
3Select the POP Time  
Menu  
TIME Menu  
Press:  
Press:  
Select the desired POP Time.  
Press:  
+
“10MINS” is selected as the  
default setting.  
+
+
(for 6HRS)  
+
(for 1MIN)  
+
+
+
+
+
(for 12HRS)  
(for 2MINS)  
POP TIME  
01.1MIN  
02.2MINS  
03.5MINS  
+
+
(for 24HRS)  
↓
(for 5MINS)  
04.10MINS  
05.30MINS  
06.1HR  
07.2HRS  
08.6HRS  
OPERATIONCOMPLETED  
Displayed for 2 seconds  
+
(for 10MINS)  
09.12HRS  
10.24HRS  
01.E-MAILADDRESS  
02.ERR EMAIL FW ADDR  
03.RECEIVEMODE  
+
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
04.POP SERVER ADDR  
↓
(for 30MINS)  
The display returns to Step 1.  
05.POP TIME  
06.POP LOGIN NAME  
07.POPPASSWORD  
08.SMTP SERVER ADDR  
+
(for 1HR)  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
+
(for 2HRS)  
64  
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POP Login Name Setting  
This sets the user name to log  
2Display the POP  
1Display the  
3Enter the POP Login  
in the POP server. This must  
be set when “POP” is selected  
in “Receive Mode.”  
LOGIN NAME Menu  
Name  
E-MAIL Menu  
Press:  
Press:  
Enter the POP Login Name us-  
ing the Keyboard and Numeric  
Keypad.  
NOTE:  
The user name to log in the  
POP server is provided by  
the administrator of the E-  
mail server. Ask your ad-  
ministrator for the user  
name if you do not know it.  
+
+
POP LOGIN NAME  
(MAX 32:)  
xxxx  
+
+
+
When the correct POP Login  
Name is displayed, press:  
POP LOGIN NAME  
(MAX 32:)  
public  
The display returns to Step 1.  
NOTE:  
“public” is set as the default  
POP login name.  
01.E-MAILADDRESS  
02.ERR EMAIL FW ADDR  
03.RECEIVEMODE  
04.POP SERVER ADDR  
↓
05.POP TIME  
06.POP LOGIN NAME  
07.POPPASSWORD  
08.SMTP SERVER ADDR  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
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POP Password Setting  
This sets the password to log  
2Display the POP  
1Display the  
3Enter the POP Pass-  
in the POP server. This must  
be set when “POP” is selected  
in “Receive Mode.”  
PASSWORD Menu  
word  
E-MAIL Menu  
Press:  
Press:  
Enter the POP Password using  
the Keyboard and Numeric  
Keypad.  
NOTE:  
The password to log in the  
POP server is provided by  
the administrator of the E-  
mail server. Ask your ad-  
ministrator for the password  
if you do not know it.  
+
+
POP PASSWORD  
(MAX 32:)  
xxxx  
+
+
+
When the correct POP Pass-  
word is displayed, press:  
POP PASSWORD  
(MAX 32:)  
pass  
The display returns to Step 1.  
NOTE:  
“pass” is set as the default  
POP Password.  
01.E-MAILADDRESS  
02.ERR EMAIL FW ADDR  
03.RECEIVEMODE  
04.POP SERVER ADDR  
↓
05.POP TIME  
06.POP LOGIN NAME  
07.POPPASSWORD  
08.SMTP SERVER ADDR  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
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SMTP Server Address Setting  
This sets the IP address of the  
SMTP server which is used for  
an Outgoing E-mail server.  
1Display the E-MAIL  
2DisplaytheSMTP  
3Enter the POP  
Menu  
SERVERADDRMenu  
server address  
NOTE:  
Press:  
Press:  
Enter the SMTP server ad-  
dress.  
When “SMTP” is selected in  
“Receive Mode”, the ma-  
chine also retrieves E-mails  
from the SMTP server as-  
signed here using SMTP  
transmission. In this case,  
this machine works as one of  
the mail servers.  
+
+
+
+
+
SMTP SERVER ADDRESS  
000.000.000.000  
SMTP SERVER ADDRESS  
172.016.110.120  
When the correct SMTP server  
address is displayed, press:  
01.E-MAILADDRESS  
02.ERR EMAIL FW ADDR  
03.RECEIVEMODE  
04.POP SERVER ADDR  
↓
OPERATIONCOMPLETED  
05.POP TIME  
06.POP LOGIN NAME  
07.POPPASSWORD  
08.SMTP SERVER ADDR  
Displayed for 2 seconds  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
The display returns to Step 1.  
67  
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- E-MAIL PROPERTIES SETUP  
This section describes the procedures to set the E-mail properties on how the machine activates the Internet Fax function. The following table describes the E-mail  
properties that can be set up. See the following sections for more information about each item.  
Properties Name  
Print Text Body  
Description  
Default  
On  
This is to set On or Off for printing the body section of the received E-mail. However, when the received E-mail  
has only the body section, the body section is printed even if this is set to Off.  
This is to set the maximum number of the pages to be printed when receiving an E-mail. If the number of the  
pages to be printed exceeds the limit, the machine interrupts the printing.  
This is to set On or Off for replying to the MDN request when receiving the documents from other machines  
using the Internet Fax function.  
Body Page Limit  
Send Disposition  
5
OFF  
Print Header  
This is to set On or Off for printing the header section of the received E-mail.  
This is to set On or Off for printing only the items that can be printed normally when an error occurs. The items  
that machine recognizes to be erroneous are not printed.  
ON  
ON  
Print E-mail Error  
Print DSN  
This is to set On or Off for printing the DSN.  
OFF  
ON  
Print Disposition  
This is to set On or Off for printing the MDN replied from a recipient that informs you the message successfully  
received by a recipient.  
Request DSN  
This is to set On or Off for sending the DSN request.  
ON  
ON  
Confirm. Timer  
This is to set On or Off for printing the alert report if the machine does not receive the MDN reply from a  
recipient in the time interval set in "Set Confirm. Time."  
Set Confirm. Time  
MSG Size Limit  
This is to set the time interval to wait for the MDN reply before printing the alert report.  
This is to set the maximum size for sending documents using the Internet Fax function. If the size of  
documents exceeds the maximum size, the machine sends the documents separately.  
15MINS  
2.0MBYTE  
NOTE:  
There are also the E-mail properties related to the Offramp Gateway function. When you set the Receive Mode to “SMTP”, you can addtionally configure the following  
items. For further details, see “OFFRAMP GATEWAY SETUP” on page 85.  
Properties Name  
Description  
E-mail to FAX Gateway  
This sets the machine to allow forwarding the document that is received by the Offramp Gate-way transmission.  
(See page 87.)  
Gateway Print  
This sets whether to print the document sent from the Inter-net FAX machine using the Offramp Gateway  
transmis-sion. The machine prints the document before forwarding it to the facsimile, so that you can confirm  
what is sending using the Offramp Gateway. (See page 88.)  
Gateway Security  
This sets whether to check the fax number where the docu-ment is sent before allowing the Offramp Gateway. If  
the fax number of the facsimile is not registered as One Touch dials or Abbreviated dials, the machine does not  
allow the Offramp Gateway for this document. (See page 89.)  
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Print Text Body Setting  
This sets whether or not the  
body section of the received E-  
mail is printed  
2Display the PRINT  
3Enable/Disable the  
1Display the E-MAIL  
TEXT BODY Menu  
Print Text Body  
Menu  
NOTE:  
Press:  
Press:  
Enable or Disable the Print  
Text Body function.  
When the Internet Fax func-  
tion is used only between  
other DP120F/DP125Fs, it  
is recommended to select  
OFF.  
+
+
(for ON-Enable)  
+
(for OFF-Disable)  
PRINT TEXT BODY  
1.ON  
2.OFF  
01.PRINT TEXT BODY  
02.BODY PAGE LIMIT  
03.SENDDISPOSITION  
OPERATIONCOMPLETED  
04.PRINTHEADER  
↓
05.PRINT E-MAIL ERR  
06.PRINT DSN  
Displayed for 2 seconds  
07.PRINTDISPOSITION  
08.REQUEST DSN  
The display returns to Step 1.  
09.EMAIL TO FAX GTWY  
10.GATEWAYPRINT  
11.GATEWAYSECURITY  
12.CONFIRM.TIMER  
13.SET CONFIRM. TIME  
14.MSG SIZE LIMIT  
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Body Page Limit Setting  
This  
sets  
the  
maximum  
2Display the BODY  
1Display the E-MAIL  
3Enter the number of  
number of the pages to be  
printed in the range from 1 to  
99 when receiving an E-mail. If  
the number of the pages to be  
printed exceeds the limit, the  
machine interrupts the printing.  
PAGE LIMIT Menu  
Body Page Limit  
Menu  
Press:  
Press:  
Enter the number for the Body  
Page Limit.  
+
NOTE:  
+
The received body text data  
may be garbled during  
transferred through the In-  
+
ternet.  
This is a known  
problem with E-mail trans-  
missions over the Internet.  
It is recommended to select  
ON to avoid printing of a  
large amount of the garbled  
data.  
BODY PAGE LIMIT  
5
BODY PAGE LIMIT  
8
01.PRINT TEXT BODY  
02.BODY PAGE LIMIT  
03.SENDDISPOSITION  
04.PRINTHEADER  
↓
NOTE:  
“5” is set as the default  
Body Page Limit.  
05.PRINT E-MAIL ERR  
06.PRINT DSN  
07.PRINTDISPOSITION  
08.REQUEST DSN  
NOTE:  
The numbers in the range  
from 1 to 99 can be entered.  
09.EMAIL TO FAX GTWY  
10.GATEWAYPRINT  
11.GATEWAYSECURITY  
12.CONFIRM.TIMER  
13.SET CONFIRM. TIME  
14.MSG SIZE LIMIT  
When the correct number is  
displayed, press:  
OPERATIONCOMPLETED  
Displayed for 2 seconds  
The display returns to Step 1.  
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Send Disposition Setting  
This sets the reply to the MDN  
2Display the SEND  
1Display the E-MAIL  
3Enable/Disable the  
request when receiving the  
documents from other DP120F/  
DP125F using the Internet Fax  
function.  
DISPOSITION Menu  
Send Disposition  
Menu  
Press:  
Press:  
Enable or Disable the Send  
Disposition function.  
MDN, Message Disposition No-  
tification, is used to notify the  
sender of the disposition of a  
message after it has been suc-  
cessfully delivered to a recipi-  
ent.  
+
+
(for ON-Enable)  
+
NOTE:  
This function is only avail-  
able when the remote unit  
and the your Incoming E-  
mail server support the  
MDN.  
(for OFF-Disable)  
SENDDISPOSITION  
1.ON  
2.OFF  
01.PRINT TEXT BODY  
02.BODY PAGE LIMIT  
03.SENDDISPOSITION  
OPERATIONCOMPLETED  
04.PRINTHEADER  
↓
05.PRINT E-MAIL ERR  
06.PRINT DSN  
Displayed for 2 seconds  
07.PRINTDISPOSITION  
08.REQUEST DSN  
The display returns to Step 1.  
09.EMAIL TO FAX GTWY  
10.GATEWAYPRINT  
11.GATEWAYSECURITY  
12.CONFIRM.TIMER  
13.SET CONFIRM. TIME  
14.MSG SIZE LIMIT  
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Print Header Setting  
This sets whether or not the  
header section of the received  
E-mail is printed.  
2Display the PRINT  
3Enable/Disable the  
1Display the E-MAIL  
HEADER Menu  
Print Header  
Menu  
Press:  
Press:  
Enable or Disable the Print  
Header function.  
+
+
(for ON-Enable)  
+
(for OFF-Disable)  
PRINT HEADER  
1.ON  
2.OFF  
01.PRINT TEXT BODY  
02.BODY PAGE LIMIT  
03.SENDDISPOSITION  
OPERATIONCOMPLETED  
04.PRINTHEADER  
↓
05.PRINT E-MAIL ERR  
06.PRINT DSN  
Displayed for 2 seconds  
07.PRINTDISPOSITION  
08.REQUEST DSN  
The display returns to Step 1.  
09.EMAIL TO FAX GTWY  
10.GATEWAYPRINT  
11.GATEWAYSECURITY  
12.CONFIRM.TIMER  
13.SET CONFIRM. TIME  
14.MSG SIZE LIMIT  
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Print E-mail Error Setting  
This sets you would like to print  
only the items that can be  
printed normally when an error  
2Display the PRINT  
3Enable/Disable the  
1Display the E-MAIL  
E-MAIL ERR Menu  
Print E-mail Error  
Menu  
occurs.  
The items that the  
machine recognize to be  
erroneous are not printed.  
Press:  
Press:  
Enable or Disable the Print E-  
mail Error function.  
NOTE:  
+
•
When this is set to ON,  
the range of the printed  
section varies according  
to the settings of Print  
Text Body and Print  
Header.  
+
(for ON-Enable)  
+
•
When this is set to OFF,  
the machine interrupts  
printing if any error is  
found.  
(for OFF-Disable)  
PRINT E-MAIL ERR  
1.ON  
2.OFF  
01.PRINT TEXT BODY  
02.BODY PAGE LIMIT  
03.SENDDISPOSITION  
OPERATIONCOMPLETED  
04.PRINTHEADER  
↓
05.PRINT E-MAIL ERR  
06.PRINT DSN  
Displayed for 2 seconds  
07.PRINTDISPOSITION  
08.REQUEST DSN  
The display returns to Step 1.  
09.EMAIL TO FAX GTWY  
10.GATEWAYPRINT  
11.GATEWAYSECURITY  
12.CONFIRM.TIMER  
13.SET CONFIRM. TIME  
14.MSG SIZE LIMIT  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
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Print DSN Setting  
This sets whether or not the  
DSN is printed when it is an-  
nounced from the E-mail server  
or the recipient.  
2Display the PRINT  
3Enable/Disable the  
1Display the E-MAIL  
DSN Menu  
Print DSN  
Menu  
Press:  
Press:  
Enable or Disable the Print  
DSN function.  
DSN, Delivery Status Notifica-  
tion, is used to notify the  
sender of the status of the  
message that has been sent.  
The status, such as failed de-  
livery, delayed delivery, suc-  
+
+
(for ON-Enable)  
cessful  
delivery,  
or  
the  
+
gatewaying of a message into  
an environment that may not  
support DSNs, is notified when  
an E-mail with the DSN request  
is sent.  
(for OFF-Disable)  
PRINT DSN  
1.ON  
2.OFF  
01.PRINT TEXT BODY  
02.BODY PAGE LIMIT  
03.SENDDISPOSITION  
OPERATIONCOMPLETED  
NOTE:  
To receive and print the  
DSNs, the DSN must be  
generated by the remote E-  
mail server.  
04.PRINTHEADER  
↓
05.PRINT E-MAIL ERR  
06.PRINT DSN  
Displayed for 2 seconds  
07.PRINTDISPOSITION  
08.REQUEST DSN  
The display returns to Step 1.  
09.EMAIL TO FAX GTWY  
10.GATEWAYPRINT  
11.GATEWAYSECURITY  
12.CONFIRM.TIMER  
13.SET CONFIRM. TIME  
14.MSG SIZE LIMIT  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
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Print Disposition Setting  
This sets whether or not the  
2Display the PRINT  
1Display the E-MAIL  
3Enable/Disable the  
MDN is printed when it is an-  
nounced from the recipient.  
The machine sends the MDN  
request to the recipient in every  
transmission, so that the ma-  
chine receives the MDN when  
the recipient supports the MDN  
request.  
DISPOSITION Menu  
Print Disposition  
Menu  
Press:  
Press:  
Enable or Disable the Print Dis-  
position function.  
+
+
(for ON-Enable)  
MDN, Message Disposition No-  
tification, is used to notify the  
sender of the disposition of a  
message after it has been suc-  
cessfully delivered to a recipi-  
ent.  
+
(for OFF-Disable)  
PRINTDISPOSITION  
1.ON  
NOTE:  
2.OFF  
01.PRINT TEXT BODY  
02.BODY PAGE LIMIT  
03.SENDDISPOSITION  
OPERATIONCOMPLETED  
The MDN may not reply  
when the environment or the  
recipients does not support  
the MDN.  
04.PRINTHEADER  
↓
05.PRINT E-MAIL ERR  
06.PRINT DSN  
Displayed for 2 seconds  
07.PRINTDISPOSITION  
08.REQUEST DSN  
The display returns to Step 1.  
09.EMAIL TO FAX GTWY  
10.GATEWAYPRINT  
11.GATEWAYSECURITY  
12.CONFIRM.TIMER  
13.SET CONFIRM. TIME  
14.MSG SIZE LIMIT  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
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Request DSN Setting  
This sets whether or not the  
DSN is requested when send-  
ing a document from the ma-  
chine using the Internet FAX  
function.  
2Displaythe  
3Enable/Disable the  
1Display the E-MAIL  
REQUESTDSNMenu  
Request DSN  
Menu  
Press:  
Press:  
Enable or Disable the Request  
DSN function.  
DSN, Delivery Status Notifica-  
tion, is used to notify the  
sender of the status of the  
message that has been sent.  
The status, such as failed de-  
livery, delayed delivery, suc-  
+
+
(for ON-Enable)  
+
cessful  
delivery,  
or  
the  
gatewaying of a message into  
an environment that may not  
support DSNs, is notified when  
an E-mail with the DSN request  
is sent.  
(for OFF-Disable)  
REQUEST DSN  
1.ON  
2.OFF  
01.PRINT TEXT BODY  
02.BODY PAGE LIMIT  
03.SENDDISPOSITION  
OPERATIONCOMPLETED  
NOTE:  
The DSN may not reply  
when the Incoming E-mail  
server of the recipient does  
not support or generate the  
DSN. In this case, the error  
logs are retained in the E-  
mail server of the recipient.  
These error logs may be an  
obstacle to the mail server.  
Therefore, it is recom-  
mended to select OFF for  
this function if you are not  
sure that the E-mail server of  
the recipient supports the  
DSN.  
04.PRINTHEADER  
↓
05.PRINT E-MAIL ERR  
06.PRINT DSN  
07.PRINTDISPOSITION  
08.REQUEST DSN  
09.EMAIL TO FAX GTWY  
10.GATEWAYPRINT  
11.GATEWAYSECURITY  
12.CONFIRM.TIMER  
13.SET CONFIRM. TIME  
14.MSG SIZE LIMIT  
Displayed for 2 seconds  
The display returns to Step 1.  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
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Confirmation Timer Setting  
This sets whether or not the  
2Display the Confirm.  
1Display the E-MAIL  
3Enable/Disable the  
alert report is printed when the  
machine does not receive a  
MDN reply from recepients, in  
the time interval set in “Set  
Confirm. Time.”  
Timer Menu  
Confirmation Timer  
Menu  
Press:  
Press:  
Enable or Disable the Confir-  
mation Timer function.  
When the I-Fax message that  
you sent from the machine is  
not received successfully by  
recepients, you cannot get any  
response for the MDN. In this  
case, you can print the alert re-  
port tells you the machine does  
not receive the MDN from the  
recepients by setting this item  
ON.  
+
+
(for ON-Enable)  
+
(for OFF-Disable)  
CONFIRMATIONTIMER  
1.ON  
NOTE:  
2.OFF  
01.PRINT TEXT BODY  
02.BODY PAGE LIMIT  
03.SENDDISPOSITION  
OPERATIONCOMPLETED  
If the Incoming E-mail  
server of the recipient does  
not support the MDN, the  
machine prints the alert re-  
port whether the recipient  
receives the document suc-  
cessfully or not. If you are  
not sure that the recipients  
can reply the MDN request,  
it is recommended to select  
OFF.  
04.PRINTHEADER  
↓
05.PRINT E-MAIL ERR  
06.PRINT DSN  
07.PRINTDISPOSITION  
08.REQUEST DSN  
09.EMAIL TO FAX GTWY  
10.GATEWAYPRINT  
11.GATEWAYSECURITY  
12.CONFIRM.TIMER  
13.SET CONFIRM. TIME  
14.MSG SIZE LIMIT  
Displayed for 2 seconds  
The display returns to Step 1.  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
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Set Confirmation Time Setting  
This sets the time interval to  
wait for the MDN reply before  
printing the alert report.  
1Display the E-MAIL  
2Display the Set Con- 3Select the Confir-  
firm. Time Menu  
Menu  
mation Time  
This setting is available when  
“Confirm. Timer” is set to ON.  
Press:  
Press:  
Select the desired Confirma-  
tion Time.  
Press:  
+
+
+
(for 15MINS)  
(for 30MINS)  
(for 1HR)  
SET CONFIRM. TIME  
1.15MINS  
2.30MINS  
3.1HR  
01.PRINT TEXT BODY  
02.BODY PAGE LIMIT  
03.SENDDISPOSITION  
04.PRINTHEADER  
↓
4.4HRS  
5.24HRS  
↓
05.PRINT E-MAIL ERR  
06.PRINT DSN  
07.PRINTDISPOSITION  
08.REQUEST DSN  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
(for 4HRS)  
09.EMAIL TO FAX GTWY  
10.GATEWAYPRINT  
11.GATEWAYSECURITY  
12.CONFIRM.TIMER  
13.SET CONFIRM. TIME  
14.MSG SIZE LIMIT  
(for 24HRS)  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
OPERATIONCOMPLETED  
Displayed for 2 seconds  
The display returns to Step 1.  
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MSG Size Limit Setting  
This sets the maximum size  
for sending documents using  
1Display the E-MAIL  
2Display the MSG  
3Select the MSG  
Menu  
Size Limit Menu  
Size Limit  
the Internet FAX function. If  
the size of documents exceeds  
the maximum size, the ma-  
chine sends the documents  
separately.  
Press:  
Press:  
Select the desired MSG Size  
Limit.  
Press:  
+
+
NOTE:  
+
The document that contains  
only one page of an image  
cannot be separated even if  
the document size exceeds  
the limit. In this case, the  
machine interrupts the job.  
(for 0.5Mbyte)  
(for 1.0Mbyte)  
(for 1.5Mbyte)  
(for 2.0Mbyte)  
MSG SIZE LIMIT  
1.0.5MBYTE  
2.1.0MBYTE  
01.PRINT TEXT BODY  
02.BODY PAGE LIMIT  
03.SENDDISPOSITION  
04.PRINTHEADER  
3.1.5MBYTE  
↓
4.2.0MBYTE  
5.2.5MBYTE  
↓
05.PRINT E-MAIL ERR  
06.PRINT DSN  
07.PRINTDISPOSITION  
08.REQUEST DSN  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
09.EMAIL TO FAX GTWY  
10.GATEWAYPRINT  
11.GATEWAYSECURITY  
12.CONFIRM.TIMER  
13.SET CONFIRM. TIME  
14.MSG SIZE LIMIT  
(for 2.5Mbyte)  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
OPERATIONCOMPLETED  
Displayed for 2 seconds  
The display returns to Step 1.  
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- ONRAMP GATEWAY SETUP  
Onramp Gateway uses the relay function which is one of the ITU-T Mailbox features. The ITU-T F-  
code compliant facsimiles can send the document to the Relay Mailbox in the machine and then the  
DP120F/DP125F transfers the document to the E-mail addresses of other Internet Fax machines and  
client computers programmed in the Relay Box.  
Setting Up a Relay Box with E-mail Address  
1Display the MAILBOX 2Select SETUP &  
Menu  
DELETE  
3. The facsimile is converted to  
an E-mail and forwarded to a  
mail server through the LAN.  
ITU-T compatible  
G3 FAX  
4. The E-mail is delivered  
through the Internet,  
and transferred to the  
end stations.  
Turn the Flip Panel to the “50-  
73” view to select the desired  
Function Key.  
Select “4.BOX SETUP” by  
pressing:  
Press:  
DP120F/DP125F  
Mail Server  
Mail Server  
Relay Box  
I-FAX  
Internet FAX  
machine  
MAILBOX  
1.CONFIDENTIAL  
2.BULLETINBOARD  
SETUP MAILBOX  
1.COMPLETED  
2.MAILBOXSETUP  
3.MAILBOXDELETE  
2. The E-mail addresses  
are assigned to the  
end stations in the Re-  
lay Box.  
Internet  
3.RELAY  
↓
Mail Server  
4.BOX SETUP  
1. The facsimile is sent to the  
Relay Box of the machine  
through the public switched  
telephone line.  
These item is outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
Personal Computer  
To use this machine as the Hub Station for Onramp Gateway transmission, set up a Relay Box in the  
DP120F/DP125F hub unit. Using this function, all ITU-T F-code compliant facsimiles can receive or  
transmit documents to and from the DP120F/DP125F. Relay Boxes must be setup prior to utilizing  
the DP120F/DP125F as a Relay Box Hub. For more information, see the section about “RELAY  
TRANSMISSION” in the DP120F/125F OPERATOR’S MANUAL.  
You can assign a maximum of 50 End Stations. Both E-mail addresses and facsimile numbers can  
be assigned in a Relay Box. When the End Stations are the facsimile numbers, you can assign  
them using Abbreviated Dial Numbers, One Touch Keys, and Group Numbers. However, when the  
End Stations are E-mail addresses, you can assign them only using Abbreviated Dial Numbers and  
One Touch Keys.  
This section describes the procedures to assign the E-mail addresses to a Relay Box.  
NOTE:  
To assign the facsimile numbers to a Relay Box, see the section about “RELAY TRANSMIS-  
SION” in the DP120F/125F OPERATOR’S MANUAL.  
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Setting Up a Relay Box with E-mail Address - continued  
3Select MAILBOX  
4Select the RELAY  
5Enter the Box  
6Select the Password 7Enter the Password  
SETUP  
Number  
Option  
Select “3.RELAY” by pressing:  
Select whether or not to use Enter the password (max. 20  
the password option for this re- digits).  
lay box.  
Select “2.MAILBOX SETUP”  
by pressing:  
To set the password option for  
this relay box, press:  
MAILBOX TYPE  
1.CONFIDENTIAL  
2.BULLETINBOARD  
3.RELAY  
ENTER NEW BOX NBR  
BOX NUMBER =(MAX20)  
Go to Step 7.  
If you do not wish to set the  
password option with this relay  
box, press:  
ENTER PASSWORD  
PASSWORD=(MAX20)  
XXXXX  
Then press:  
PROGRAMPASSWORD?  
Go to Step 8.  
1.YES  
2.NO  
RELAY END NUMBER  
PRESS E-MAIL KEY,  
SPEED DIAL KEY OR  
ONE TOUCH KEY  
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Setting Up a Relay Box with E-mail Address - continued  
8Enter the End Station  
Repeat this step until all of the  
required end stations are en-  
tered. Then go to Step 9.  
Press:  
8a  
Enter the One Touch Key of End Station  
NOTE:  
If an end station is assigned to  
a One Touch Key, press:  
If no E-mail address is as-  
signed to this One Touch key,  
the following screen is dis-  
played.  
Also the facsimile numbers  
can be assigned to a Relay  
Box where E-mail ad-  
dresses have been as-  
signed. To assign the fac-  
simile numbers to a Relay  
Box, see the section about  
“RELAY TRANSMISSION”  
Example: One Touch Key 35.  
RELAY END NUMBER  
PRESS SPEED DIAL KEY  
OR ONE TOUCH KEY  
RELAY END NUMBER  
ONE TOUCH =  
NOT ENTRY  
35  
NOTE:  
RELAY END NUMBER  
in DP120F/125F  
OPERATOR’S MANUAL.  
the  
Group Numbers cannot be  
used in conjunction with E-  
mail addresses in a relay  
box.  
After 2 seconds:  
ONE TOUCH =  
XXXXXX  
35  
After 2 seconds:  
RELAY END NUMBER  
PRESS E-MAIL KEY,  
SPEED DIAL KEY OR  
ONE TOUCH KEY  
RELAY END NUMBER  
ONE TOUCH =  
35  
ENTER MORE OR  
PRESS [START]  
Try again from the beginning of  
Step 8.  
Continue the operation from the  
beginning of Step 8.  
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Setting Up a Relay Box with E-mail Address - continued  
8Enter the End Station - continued  
9Complete the End  
10 Enter the Number to send the Transmission  
Station Entry  
Result  
When all the desired End Sta-  
tion Entries (One Touch Keys  
or Abbreviated Dial Numbers)  
are completed under the same  
Relay Box, press:  
Enter the facsimile number  
you want to send the relay  
transmission report (relay  
8b  
10a  
Enter the Abbreviated Dial Number of End Station  
Enter the Number Using  
the Dial Keypad  
transmission End Stations re-  
sults) to.  
If an Abbreviated Dial Number  
is assigned to the end station,  
press:  
Enter the facsimile number us-  
ing the Dial Keypad.  
RELAY END NUMBER  
If you do not desire a relay  
transmission report, press:  
ABB. NUMBER=  
XXXXXXXX  
XXX  
.
After 2 seconds:  
Enter the Abbreviated Dial  
Number.  
The following screen is dis-  
played for about 2 seconds to  
indicate that the Mailbox is  
registered.  
RELAY END NUMBER  
TRANSMISSIONREPORT  
ENTER TEL NUMBER,  
SPEED DIAL KEY OR OT  
ENTER TO COMPLETE  
ABB. NUMBER=  
ENTER MORE OR  
PRESS [START]  
XXX  
Continue the operation from the  
beginning of Step 8.  
TRANSMISSIONREPORT  
TEL NUMBER =(MAX128)  
XXXX  
REGISTERED  
If no E-mail address is as-  
signed to the Abbreviated Dial  
Number, the following screen is  
displayed.  
The display returns to the  
screen in Step 2.  
Then press:  
ABB. NUMBER =(1-999)  
XX  
The following screen is dis-  
played for about 2 seconds to  
indicate that the Mailbox is reg-  
istered.  
ABB. NUMBER=  
NOT AN EMAIL ADDRESS  
XXX  
Then press:  
After 2 seconds:  
RELAY END NUMBER  
PRESS E-MAIL KEY,  
SPEED DIAL KEY OR  
ONE TOUCH KEY  
REGISTERED  
Try again from the beginning of  
Step 8.  
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Setting Up a Relay Box with E-mail Address- continued  
10 Enter the Number to send the Transmission Result - continued  
10 Complete the Relay  
Box Setup  
If you complete the Relay Box  
Setup, press:  
10b  
10b  
Enter the Number using the Abbreviated Dial Number  
Enter the Number using  
the One Touch Key  
Then press:  
Press the desired One Touch Press the desired Abbreviated  
Key.  
Dial Number.  
The display returns to the  
Standby Mode.  
Example: One Touch Key 01.  
The following screen is dis-  
played for about 2 seconds to  
indicate that the Mailbox is reg-  
istered.  
+
TRANSMISSIONREPORT  
ONE TOUCH  
01  
Enter the Abbreviated Dial  
Number.  
The following screen is dis-  
played for about 2 seconds to  
indicate that the Mailbox is reg-  
istered.  
REGISTERED  
The display returns to the  
screen in Step 2.  
REGISTERED  
The display returns to the  
screen in Step 2.  
TRANSMISSIONREPORT  
ABB. NBR=  
001  
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- OFFRAMP GATEWAY SETUP  
Offramp Gateway, Offramp Gateway Overview  
What is a “Offramp Gateway”?  
This machine can be used as a Hub Station to forward E-mails from your client computer or Internet Fax machine to the any facsimile through the public switched  
telephone network.  
3. The mail server transfer the E-mail  
to the machine in the SMTP trans-  
mission.  
2. The mail server (toshiba.com) retrieves the  
E-mail.  
NOTE: The mail server is configured to re-  
trieve the E-mail whose forwarding ad-  
dress contains “host1.toshiba.com”.  
NOTE: The mail server is configured to  
transfer the E-mail whose for-  
warding address  
“host1.toshiba.com”.  
contains  
1. The E-mail is sent to  
“[email protected]”  
from the Internet Fax ma-  
chine or client computer.  
DP120F/DP125F  
(host1.toshiba.com)  
4. The E-mail is converted to a fac-  
simile and send to the G3 FAX  
through the public switched tele-  
phone network.  
Internet FAX  
machine  
Mail Server  
I-FAX  
For more information, see “How to send  
a document using Offramp Gateway”.  
Internet  
5. If the username section of the E-mail  
address designates the fax number  
and the subaddress, the facsimile is  
sent to the subaddress destination.  
Mail Server  
(toshiba.com)  
G3 FAX  
Mail Server  
Subaddress Destination  
For more information, see “How to send  
a document using Offramp Gateway”.  
Relay Box  
Personal Computer  
For example, the document can be sent to the machine in a country or city through the Internet, then the document is sent from this machine to the any facsimiles through  
the local public telephone line.  
What is “SMTP”?  
This machine uses Simple Mail Transfer Protocol (SMTP) to enable the Offramp Gateway transmission. “SMTP” is a server protocol for sending E-mail messages  
between servers. Usually the E-mail systems that transfer E-mails over the Internet use the SMTP to send messages from one server to another. Therefore, when  
this machine uses the SMTP to transfer E-mails, this machine works as a mail server.  
How this machine can receive E-mail through SMTP?  
For the DP120F/DP125F to receive transmissions in SMTP mode from the mail server, the specific domain (that relates to the DP120F/DP125F) E-mail address must  
be set up on the Host mail server. To set this on the mail server, the hostname of this machine must be designated. If the hostname of this machine is designated  
as “host1.toshiba.com”, it is set to transfer the E-mail to this machine when an E-mail to “[email protected]” is delivered to the Internet.  
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How to send a document using Offramp Gateway  
Setting Up for Offramp Gateway  
Using the Offramp Gateway transmission, you can send E-mail To setup this machine for the Offramp Gateway transmission:  
documents to a facsimile connected in the public switched tele-  
E-mail Account Setup  
Note  
phone network. Also, this machine supports addressing the ITU-T  
Mailbox in the remote facsimile.  
E-mail Address  
The domain of your E-mail address becomes a name  
added the sub-address for this machine and domain name  
of the SMTP server. For example, if the domain name of  
the mail server is “toshiba.com” and sub-address of this  
machine is “host1”, the domain of the E-mail address for  
this machine will be a FQDN*1 that the sub-address is  
added to this domain.  
When you send an E-mail using the Offramp Gateway transmission,  
the syntax of the Offramp-email-address must be specified correctly.  
Sending to Facsimile  
Offramp-email-address syntax:  
FAX=xxxxxxxxx@FQDN  
[i.e. [email protected]] (See page 60.)  
Set to “SMTP”. (See page 62.)  
Receive Mode  
[“xxxxxxxxx” is the telephone number of a facsimile.]  
SMTP Server Address  
Assign the IP address of the main mail server that sup-  
plies the domain for your machine. (See page 67.)  
For example when the assigned domain name (FQDN) for this  
machine is “host1.toshiba.com” and the facsimile number is  
“1212121212”:  
*1 “Fully Qualified Domain Name” consists of a host name and domain name.  
i.e. [email protected]  
Offramp Gateway Properties Setup  
E-mail to FAX Gateway  
Note  
This sets the machine to allow forwarding the document  
that is received by the Offramp Gateway transmission.  
(See page 87.)  
Sending to Subaddress  
Offramp/subaddress-email-address syntax:  
FAX=xxxxxxxxx/T33S=yyyy@FQDN  
[“xxxxxxxxx” is the telephone number of a facsimile.]  
[“yyyy” is the subaddress.]  
Gateway Print  
This sets whether to print the document sent from the  
Internet FAX machine using the Offramp Gateway trans-  
mission. The machine prints the document before for-  
warding it to the facsimile, so that you can confirm what is  
sent using the Offramp Gateway. (See page 88.)  
SUPPLEMENT:  
Gateway Security  
This sets whether to check the fax number where the  
document is being sent to before allowing the document to  
be forwarded via the Offramp gateway. If the fax number  
of the facsimile is not registered as One Touch dials or  
Abbreviated dials, the machine does not allow the Offramp  
Gateway for this document. (See page 89.)  
“T33S” is a syntax code to specify a subaddress. When  
you send to a subaddress using the Offramp Gateway, the  
facsimile number and the subaddress number is separated  
with “/”.  
For example when the assigned domain name (FQDN) for this  
machine is “host1.toshiba.com”, the facsimile number is  
“1212121212”, and the subaddress is “1234”:  
Important:  
Some settings are required to be configured at the SMTP server.  
i.e. FAX=1212121212/[email protected]  
•
•
The domain name for this machine must be assigned on the main SMTP server.  
Set up the SMTP server to forward the E-mail to this machine when the SMTP server receives  
an E-mail whose address contains the host name for this machine.  
NOTE:  
Any international telephone number entry is not accepted for  
the facsimile number in the Offramp-email-address.  
Ask your administrator to set up the SMTP server.  
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E-mail to FAX Gateway Setting  
This sets the machine to allow  
forwarding the document that is  
1Display the E-mail  
2DisplaytheEMAILTO 3Enable/Disablethe  
Menu  
FAXGTWYMenu  
EMAILTOFAXGTWY  
received by the Offramp Gate-  
way transmission.  
Press:  
Press:  
Enable or Disable the E-mail to  
FAX Gateway function.  
If this is set to ON, it is recom-  
mended to set up “Gateway  
Print” and “Gateway Security”.  
+
+
+
(for ON-Enable)  
(for OFF-Disable)  
EMAIL TO FAX GTWY  
1.ON  
2.OFF  
01.PRINT TEXT BODY  
02.BODY PAGE LIMIT  
03.SENDDISPOSITION  
04.PRINTHEADER  
OPERATIONCOMPLETED  
↓
05.PRINT E-MAIL ERR  
06.PRINT DSN  
Displayed for 2 seconds  
07.PRINTDISPOSITION  
08.REQUEST DSN  
09.EMAIL TO FAX GTWY  
10.GATEWAYPRINT  
The display returns to Step 1.  
11.GATEWAYSECURITY  
12.CONFIRM.TIMER  
13.SET CONFIRM. TIME  
14.MSG SIZE LIMIT  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
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Gateway Print Setting  
This sets whether to print the  
E-mail that is sent to the  
Offramp Gateway transmis-  
sion. The machine prints the  
document before forwarding it  
1Display the E-mail  
2Display the GATE-  
3Enable/Disable the  
Menu  
WAY PRINT Menu  
Gateway Print  
Press:  
Press:  
Enable or Disable the Gateway  
Print function.  
to the facsimile, so that you  
can confirm what is being sent  
using the Offramp Gateway.  
+
+
+
This setting is available when  
the “E-mail to FAX GTWY” is  
set to ON.  
(for ON-Enable)  
(for OFF-Disable)  
PRINT COPY OF  
DOCUMENT AT GATEWAY  
1.ON  
01.PRINT TEXT BODY  
02.BODY PAGE LIMIT  
03.SENDDISPOSITION  
04.PRINTHEADER  
OPERATIONCOMPLETED  
2.OFF  
↓
05.PRINT E-MAIL ERR  
06.PRINT DSN  
Displayed for 2 seconds  
07.PRINTDISPOSITION  
08.REQUEST DSN  
09.EMAIL TO FAX GTWY  
10.GATEWAYPRINT  
The display returns to Step 1.  
11.GATEWAYSECURITY  
12.CONFIRM.TIMER  
13.SET CONFIRM. TIME  
14.MSG SIZE LIMIT  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
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Gateway Security Setting  
This sets whether to check the  
fax number where the docu-  
1Display the E-mail  
2DisplaytheGATEWAY 3Enable/Disable the  
Menu  
SECURITYMenu  
Gateway Security  
ment is sent before allowing  
the Offramp Gateway.  
Press:  
Press:  
Enable or Disable the Gateway  
Security function.  
If the fax number of the fac-  
simile is not registered as One  
Touch dials or Abbreviated di-  
als, the machine does not allow  
the Offramp Gateway for this  
document.  
+
+
+
(for ON-Enable)  
This setting is available when  
the “E-mail to FAX GTWY” is  
set to ON.  
(for OFF-Disable)  
GATEWAYSECURITY  
NOTE:  
1.ON  
Any person who knows the  
sub-domain of your ma-  
chine, can send documents  
from another Internet Fax  
machine by the Offramp  
Gateway transmission re-  
garding your machine as the  
relay station. This item is  
for setting the security for  
E-mail to FAX Gateway  
function.  
2.OFF  
01.PRINT TEXT BODY  
02.BODY PAGE LIMIT  
03.SENDDISPOSITION  
04.PRINTHEADER  
OPERATIONCOMPLETED  
↓
05.PRINT E-MAIL ERR  
06.PRINT DSN  
07.PRINTDISPOSITION  
08.REQUEST DSN  
09.EMAIL TO FAX GTWY  
10.GATEWAYPRINT  
11.GATEWAYSECURITY  
12.CONFIRM.TIMER  
13.SET CONFIRM. TIME  
14.MSG SIZE LIMIT  
Displayed for 2 seconds  
The display returns to Step 1.  
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
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- ADDITIONAL FUNCTIONS SETUP  
The following additional func-  
FTP Server Login Name Setting  
tions are available when the In-  
ternet Fax kit is installed to the  
machine.  
This allows you to set the user  
name to log into the FTP server  
on the machine.  
1Display the FTP  
2Display the FTP SRV 3Enter the Login  
LOGIN NAM Menu  
Menu  
Name  
•
•
•
•
•
FTP Server Login Name  
FTP Server Login Password  
LAN FAX  
The user name is required to  
transmit data between a per-  
sonal computer and the ma-  
chine using the TOSHIBA  
Viewer.  
Press:  
Press:  
Enter the Login Name using  
the Keyboard and Numeric  
Keypad.  
IPX/SPX Protocol  
Frame Type  
+
+
FTP SRV LOGIN NAME  
NOTE:  
The “public” is assigned as  
the default login name.  
(MAX 32:)  
XXXXX  
+
+
+
When the correct Login Name  
is displayed, press:  
FTP SRV LOGIN NAME  
(MAX 32:)  
public  
The display returns to Step 1.  
01.FTP SRV LOGIN NAM  
02.FTP SRV LOGIN PWD  
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FTP Server Login Password Setting  
This allows you to set the  
password to log into the FTP  
2Display the FTP SRV 3Enter the Login  
1Display the FTP  
LOGIN PWD Menu  
Password  
Menu  
server on the machine. This  
password is required to trans-  
mit data between a personal  
computer and the machine us-  
ing the TOSHIBA Viewer.  
Press:  
Press:  
Enter the Login Password us-  
ing the Keyboard and Numeric  
Keypad.  
+
+
+
+
NOTE:  
+
The “pass” is assigned as  
the default login password.  
FTP SRV LOGIN PWD  
(MAX 32:)  
XXXXX  
When the correct Login Pass-  
word is displayed, press:  
FTP SRV LOGIN PWD  
(MAX 32:)  
pass  
The display returns to Step 1.  
01.FTP SRV LOGIN NAM  
02.FTP SRV LOGIN PWD  
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LAN FAX Setting  
This allows you to set the IP ad-  
dress of the ImageVision2000 or  
SmartLink server. Only the server  
assigned here can access this ma-  
chine.  
DisplaytheLANFAX  
SERVERADDRMenu  
Enter the LAN FAX  
server address  
Display the LAN  
FAX Menu  
2
3
1
Enter the server address of the  
ImageVision2000 or SmartLink2000.  
Press:  
Press:  
+
+
+
+
+
LAN FAX SERVER ADDR  
000.000.000.000  
LAN FAX  
172.016.110.124  
When the correct LAN FAX  
server address is displayed,  
press:  
01.LAN FAX SRV ADDR  
OPERATIONCOMPLETED  
Displayed for 2 seconds  
The display returns to Step 1.  
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IPX/SPX Protocol Setting  
This allows you to enable or  
disable the Network Interface  
2Display the FRAME 3Select the IPX/SPX  
1DisplaytheNETWORK  
TYPE Menu  
Protocol Mode  
(NOVELL)Menu  
Card to connect using the IPX/  
SPX protocol.  
Enable or Disable to use the  
IPX/SPX Protocol.  
Press:  
Press:  
When the machine connects to  
the NetWare server, the IPX/  
SPX protocol must be set to  
ON.  
+
+
+
+
+
(for ON-Enable)  
NOTE:  
This is set to ON as a fac-  
tory default.  
(for OFF-Disable)  
IPX/SPXPROTOCOL  
01.ON  
02.OFF  
OPERATIONCOMPLETED  
Displayed for 2 seconds  
01.DONE  
02.IPX/SPXPROTOCOL  
03.FRAME TYPE  
The display returns to Step 1.  
Continue to set another item, or  
press  
+
to select  
“1.DONE” to exit the Menu Op-  
eration mode and return to the  
Standby Mode.  
When “1.DONE” is selected,  
the Network Interface Card  
starts initializing. Wait for few  
minutes until the Network Inter-  
face Card completes initializ-  
ing.  
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Frame Type Setting  
This allows you to change the  
frame type of the Network In-  
terface Card.  
2Display the FRAME 3Select the frame type  
1DisplaytheNETWORK  
TYPE Menu  
(NOVELL)Menu  
When the machine connects to  
the NetWare server, the ma-  
chine uses this frame type.  
Select the desired frame type.  
Press:  
The display returns to Step 1.  
Continue to set another item, or  
Press:  
Press:  
+
press  
+
to select  
+
NOTE:  
“1.DONE” to exit the Menu Op-  
eration mode and return to the  
Standby Mode.  
+
The “AUTO” is set as the  
default frame type.  
(for AUTO)  
+
+
+
+
When “1.DONE” is selected,  
the Network Interface Card  
starts initializing. Wait for few  
minutes until the Network Inter-  
face Card completes initializ-  
ing.  
(for 802.3)  
FRAME TYPE  
01.AUTO  
02.802.3  
03.ETHENET II  
+
↓
(for ETHENET II)  
04.802.3 SNAP  
05.802.2  
+
These items are outside the  
LCD frame. To view them,  
use the [ ] scroll key.  
(for 802.3 SNAP)  
01.DONE  
02.IPX/SPXPROTOCOL  
03.FRAME TYPE  
+
(for 802.2)  
OPERATIONCOMPLETED  
Displayed for 2 seconds  
The display returns to Step 1.  
94  
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LISTS AND REPORTS - E-MAIL NOTIFICATION REPORTS PRINT FORMAT  
DSN Report  
This is a notification message  
Successful Report of DSN  
that the mail server has suc-  
cessfully or unsuccessfully de-  
livered the E-mail message to a  
recipient.  
From  
To  
Cc  
:SystemAdministrator<[email protected]>  
:ifax<[email protected]>  
:
Date  
Subject  
:Fri,2Mar200111:53:43+0900  
:Delivered:InternetFaxMAIL  
Printing Procedure  
Yourmessage  
Auto Print (if programmed;  
see page 74):  
To:  
user01  
Subject: InternetFaxMAIL  
This message indi-  
cates that the E-mail  
Printing will automatically  
start when the DSN mes-  
sage is received from the  
mail server.  
wasdeliveredtothefollowingrecipient(s):  
user01onFri,2Mar200111:39:17+0900  
was  
successfully  
sent to the recipi-  
ents.  
NOTE:  
To receive the DSN from  
the mail server, you must  
send an E-mail with the  
DSN request. To set this  
option, see page 76.  
Unsuccessful Report of DSN  
Also, the mail server of the  
recipients should suppot the  
DSN.  
From  
To  
Cc  
:SystemAdministrator<[email protected]>  
:ifax<[email protected]>  
:
Date  
Subject  
:Fri,2Mar200111:53:43+0900  
:Undelivered:InternetFaxMAIL  
Yourmessage  
To:  
user01  
Subject: InternetFaxMAIL  
This message indi-  
cates that the E-mail  
was not delivered  
successfully to the  
recipients.  
didnotreachthefollowingrecipient(s):  
[email protected]monFri,2Mar200111:39:17+0900  
Therecipientnameisnotrecognized  
TheMTS-IDoftheoriginalmessageis:c=US;a=  
;p=Toshiba;I=MARSHAL0103020253GDXCQP26  
MSEXCH:IMS:Toshiba:TOSHIBA.COM:MARSHAL0(000C05A6)Unknown  
Recipient  
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MDN Report  
This is a notification message  
that the recipient has success-  
fully received the E-mail mes-  
sage.  
From  
To  
:<[email protected]>  
:<[email protected]>  
Cc  
:
Date  
Subject  
:Fri,2Mar200111:53:43+0900  
:Dispositionnotification(MDN):Success  
MessageID :<[email protected]>  
Printing Procedure  
Thisreportrelatestoamessageyousentwiththefollowingheaderfields:  
Message-id:<[email protected]>  
Auto Print (if programmed;  
see page 75):  
To:  
[email protected]  
InternetFaxMAIL  
Subject:  
Printing will automatically  
start when the MDN mes-  
sage is received from the  
recipient.  
ThisisaReturnReceiptforthemailthatyousenttotheaboverecipient.  
Themessageandattachedfilemayhavebeenprintedorsaved.Thisisnoguaranteethatthe  
messagehasbeenreadorunderstood.  
NOTE:  
To receive the MDN from  
the recipient, you must  
send an E-mail with the  
MDN request. To set this  
option, see page 71.  
Reporting-UA:Ifxa.toshibatec.com  
Original-Recipient:rfc822;[email protected]  
Final-Recipient:rfc822;[email protected]  
Original-message-ID:<[email protected]>  
Disposition:automatic-action/MDN-sent-automatically;dispatched  
Media-Accept-Features:(&(color=Binary)  
(image-file-structure=TIFF-limited)  
(|(image-coding=[MH,MR,MMR])  
SUPPLEMENT:  
(&(image-coding=JBIG)  
The MDN will not print if the  
E-mail message has not  
been successfully received  
by the recipient, or the recipi-  
ent does not support the  
MDN. In this case, you can  
print the Alert Report that  
tells you have not received  
the MDN from the recipient.  
See page 97 about the Alert  
Report.  
(image-coding-constrait=JBIG-T85)  
(JBIG-stripe-size=128)))  
(|(&(dpi=200)(dpi-xyratio=[200/100,1,200/400]))  
(&(dpi=300)(dpi-xyratio=1))  
(&(dpi=400)(dpi-xyratio=1))  
(paper-size=[A4,legal,letter])  
(MRC-mode=0)  
(ua-media=stationery)  
96  
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Alert Report  
This is a alert report that the  
recipient has not responsed for  
the MDN.  
MAR-02-01 11:22 F-  
039  
ALERT REPORT  
PAGE  
:001  
DATE&TIME:MAR-02-0111:37  
E-MAIL :i[email protected]  
Printing Procedure  
JOBNUMBER  
DATE  
:039  
Auto Print (if programmed;  
see page 77):  
:MAR-02-01 11:22  
:u[email protected]  
:001  
TO  
Printing will automatically  
start when the time interval  
set has passed after the E-  
mail message with MDN re-  
quest has been sent.  
NUMBEROFPAGES  
STATUS  
:***NOTSUREIFTHISMESSAGEWASSENTORNOT,BECAUSEMDNNOTRECEIVED***  
NOTE:  
This report indicates that  
the you could not received  
the MDN from the recipient.  
This report may be printed  
although the E-mail mes-  
sage is successfully re-  
ceived by recipients in case  
the recipients do not sup-  
port MDN.  
97  
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- LIST AND REPORT PRINT FORMAT AND PRINTING PROCEDURE  
Transmission/Reception Journal (Communication Journal)  
Transmission/Reception Jour-  
nal shows the result of each  
communication for up to the  
past 150 transmissions/recep-  
tions.  
Facsimile/Telephone Number  
“TO” is replaced with “FROM”  
of this facsimile unit, Line 1  
in a RECEPTION JOURNAL  
Facsimile/Telephone Number  
of this facsimile unit, Line 2  
Machine Counter  
Information  
Time of output of this  
list or report  
List/Report Name  
E-mail Address  
of this facsimile  
unit  
Printing Procedure  
TRANSMISSION JOURNAL  
Auto Print (available if pro-  
grammed; see page 195 of the  
PAGE  
TIME  
:001  
:MAY-17-00 14:25  
TEL NUMBER1:12345678901234567890  
TEL NUMBER2:12345678901234567890  
E-MAIL  
NAME  
Your Station’s  
ID Name  
DP120F/DP125F  
Manual):  
Operator’s  
: [email protected]  
:ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234  
Printing will automatically  
start whenever 150 trans-  
missions (or 150 receptions)  
are completed.  
SCAN COUNT :1234 (000004D2)  
PRINT COUNT:2345 (00000929)  
DRUM COUNT :3456 (00000D80)  
NBR. FILE NBR  
DATE  
TIME  
DURATION PGS  
TO  
DEPT NBR ACCOUNT MODE  
STATUS  
OK  
001  
002  
020  
020  
MAY-17 12:06  
MAY-17 14:01  
00/25  
59/59  
003  
099  
[email protected]  
+1234567890  
ML 00  
Manual Print (always avail-  
able; see page 196 of the  
01  
9999  
G3 502 P NG 20  
DP120F/DP125F  
Manual):  
Operator’s  
Date and Time the  
communication  
started  
Remote Station’s  
Account No.  
Error Code  
Serial No.  
VERY IMPORTANT:  
Fax/Telephone Num-  
ber or E-mail Address  
(“ ” is alternate num-  
ber or sub-address  
dial was used.)  
(printed only when the  
Account Number op-  
tion is ON and used)  
(lists the trans-  
missions in the  
order they took  
place)  
Up to date Activity Journals  
must be maintained by the  
user. In the event an elec-  
tronic circuit board must be  
replaced in this unit, infor-  
mation pertaining to Scan,  
Print, and Drum counters  
must be entered into the re-  
placement electronic circuit  
board. This information is  
listed at the top of every  
journal.  
Result:  
OK (successful)  
NG (failure)  
Length of each  
transaction:  
Minutes/Seconds  
P
= Polling  
SR, R = Relay Communication  
SB = Mailbox Communication  
Communication Mode  
Number of Pages  
G3  
EC  
EX  
= G3  
= ECM  
1st  
(bps) (Resolution) (Mode)  
2400 8x3.85 MH  
14800 8x7.7 MR  
2nd  
3rd  
Department No.  
= ECM with shortened  
protocol  
= E-mail  
File No.  
0
(indicates the depart-  
ment responsible for  
this transmission job;  
printed only when the  
Department Control  
option is ON)  
(assigned to all com-  
munication jobs at the  
time of scanning)  
ML  
2
3
4
5
6
8
7200 8x15.4  
9600  
MMR  
JBIG  
HW, HR= RDC communication  
(“ ” is 2nd line communication)  
-
12000 16x15.4  
14400  
V.34  
300dpi  
98  
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Memory Transmission Report  
This is the result report printed  
after a Memory Transmission.  
(A job transmitted after the  
document is first scanned into  
memory.)  
MEMORY TRANSMISSION REPORT  
PAGE  
TIME  
:001  
:MAY-17-00 14:25  
Printing Procedure  
TEL NUMBER1:12345678901234567890  
TEL NUMBER2:12345678901234567890  
E-MAIL  
NAME  
: [email protected]  
:ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234  
Auto Print (if programmed,  
see page 198 of the DP120F/  
DP125F Operator’s Manual):  
FILE NUMBER  
DATE  
: 070  
: MAY-17 14:18  
: [email protected]  
: 001  
Printing will automatically  
start after a transmission is  
completed.  
TO  
DOCUMENT PAGES  
START TIME  
END TIME  
SENT PAGES  
STATUS  
: MAY-17 14:20  
: MAY-17 14:23  
: 000  
: NG  
7B  
File Number of the transmission job  
Date and time when the job is accepted  
Remote Party’s Name, Facsimile/Tele-  
phone Number, or E-mail Address  
Number of pages input to memory  
Time when the transmission started  
Time when the transmission ended (the  
time when a Recovery Transmission is  
designated)  
Number of pages transmitted normally  
Transmission result  
99  
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Reservation List  
This is a listing of the commu-  
nication jobs now reserved in  
memory.  
RESERVATION LIST  
PAGE  
TIME  
:001  
:MAY-17-00 14:25  
Printing Procedure  
TEL NUMBER1:12345678901234567890  
TEL NUMBER2:12345678901234567890  
E-MAIL  
NAME  
: [email protected]  
:ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234  
Manual Print  
Turn the Flip Panel to the “50-  
73” view to select the desired  
Function Key.  
TX/RX  
FILENBR  
FUNCTION  
PGS  
MAIL  
DATE  
TIME  
TO  
015  
E-MAIL TO FAX GTWY  
001  
MAY-16  
22:35  
[email protected]  
Press:  
POLLING/FAXMAILBOX  
RECOVERYTX  
PC JOB  
FILENBR  
FUNCTION  
PGS  
MAIL  
MAIL  
MAIL  
DATE  
DATE  
DATE  
TIME  
TIME  
TIME  
TO  
TO  
TO  
FILENBR  
FILENBR  
FUNCTION  
FUNCTION  
PGS  
PGS  
Box Number  
(in case of Mailbox  
communication)  
Destination  
(Name, Dial Number of the  
Remote Party, or E-mail Address)  
Type of  
communication  
File Number of the  
communication  
Designated Time, or  
Time of Reception  
Number of Pages  
100  
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Multi-Address Transmission Report  
This is the result report printed  
after a Multi-address Trans-  
mission.  
MULTI TRANSMISSION REPORT  
PAGE  
TIME  
:001  
:MAY-17-0014:25  
Printing Procedure  
TELNUMBER1:12345678901234567890  
TELNUMBER2:12345678901234567890  
E-MAIL  
NAME  
:i[email protected]  
:ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234  
Auto Print (if programmed;  
see page 199):  
FILENUMBER  
DATE  
: 005  
: MAY-1714:18  
: 15  
Printing will automatically  
start after all transmissions  
in the operation have been  
completed successfully or  
unsuccessfully.  
DOCUMENTPAGES  
STARTTIME  
ENDTIME  
: MAY-1710:56  
: MAY-1714:18 (RECOVERYTIME:MAY-1714:18)  
SUCCESSFUL  
GROUPNUMBER  
0001  
ABCDEFGHIJKLMNOPQRST  
ABB.  
OT  
001 002 003 004 005 006 007 008  
009 010  
02  
05  
ONETOUCHNUMBER  
01  
[email protected]  
[email protected]  
E-MAILS  
UNSUCCESSFUL  
GROUPNUMBER  
0002  
SENT PAGES  
01  
AABBCCDDEEFFGGHHIIJJ  
0T  
33  
AAABBBCCCDDDEEEFFFGG  
Receiver where an error occurred  
SENT PAGES ... Number of pages sent normally  
Receiver where the transmission was completed normally  
101  
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Preset Dialing Number Lists  
Alphabetical Sort List  
Issues a listing of names pro-  
grammed to Abbreviated Dial  
Numbers, One Touch Keys,  
and Group Numbers.  
PHONEBOOK IN ALPHABETICAL ORDER  
PAGE  
TIME  
:001  
:MAY-17-00 14:25  
TEL NUMBER1:12345678901234567890  
TEL NUMBER2:12345678901234567890  
Printing Procedure  
E-MAIL  
NAME  
:[email protected]  
:ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234  
Turn the Flip Panel to the “50-  
73” view to select the desired  
Function Key.  
NAME  
LOCATION  
OT 01  
FAX NUMBER/E-MAIL ADDRESS  
ABCDEFGHIJKLMNOPQRST  
1234567890123456789012345678901234567890  
0987654321  
SUB:09876543210987654321  
SEP:998877665544  
Press:  
PWD:********************  
[email protected]  
BCDEFGHIJKLMNOPQRST  
ABB. 001  
[email protected]  
TELEPHONE NBRS LIST  
1.BY NAME  
2.ABB. NUMBERS  
3.GROUPNUMBERS  
Names of Abbreviated  
Dial Number, One  
Touch Key or Group  
Number  
Station Dial Number/E-Mail Address  
...... E-mail Address  
4.ONE TOUCH NBRS  
5.ALL REPORT  
....... Alternate Dial Number  
SUB, SEP, or PWD  
.......... Type of Sub-address  
OT ............ One Touch Key Numbers  
ABB. ......... Abbreviated Dial Numbers  
Group ....... Group Number  
To select “1.BY NAME,” press:  
102  
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Preset Dialing Number Lists - continued  
Abbreviated Dial Number List  
Issues a list of remote station  
dialing numbers assigned as  
Abbreviated Dial Numbers.  
ABBREVIATED TEL NUMBER LIST  
Printing Procedure  
PAGE  
TIME  
:001  
:MAY-17-00 14:25  
TEL NUMBER1:12345678901234567890  
TEL NUMBER2:12345678901234567890  
Turn the Flip Panel to the “50-  
73” view to select the desired  
Function Key.  
E-MAIL  
NAME  
: [email protected]  
:ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234  
ABB.NBR NAME  
TELNUMBER/E-MAILADDRESS  
TIME MONI BPS REPORT LINE MAILMODE  
Press:  
001  
ABCDEFGHIJKLMNOPQRST 1234567890123456789012345678901234567890  
23:45 ON  
144  
ON  
1
1234567  
0987654321  
SUB:12345678901234567890  
SEP:112233445566  
PWD:********************  
[email protected]  
200x200MH  
200x200MH  
TELEPHONE NBRS LIST  
1.BY NAME  
109  
GREENVILLEOFFICE  
[email protected]  
2.ABB. NUMBERS  
3.GROUPNUMBERS  
4.ONE TOUCH NBRS  
5.ALL REPORT  
Station  
Name  
TEL NUMBER/E-MAIL ADDRESS:  
Resolution  
... E-mail Address  
Abbreviated  
Dial Number  
Compression  
To select “2.ABB. NUMBERS,”  
press:  
... Alternate Dial Number  
SUB, SEP, or PWD  
... Type of Sub-address  
Designated Time  
Line Monitoring  
Communication Speed  
Limit (x 100)  
TX Report Issue/Non-issue  
Status  
Attached Fax Option Status (if any)  
103  
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Preset Dialing Number Lists - continued  
Group Number List  
Issues a list of One Touch Key  
or Abbreviated Dial Numbers  
registered  
Groups or Multi-polling Groups.  
in  
Multi-address  
GROUP NUMBER INFORMATION  
PAGE  
TIME  
:001  
:MAY-17-00 14:25  
TEL NUMBER1:12345678901234567890  
TEL NUMBER2:12345678901234567890  
Printing Procedure  
E-MAIL  
NAME  
: [email protected]  
:ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234  
Turn the Flip Panel to the “50-  
73” view to select the desired  
Function Key.  
GROUP NUMBER NAME  
OT/ABB. NUMBER  
0001  
ABCDEFGHIJKLMNOPQRST  
OT  
01 02 03 04 05 06 07 08 09 10 11 12 13 14 15  
16 17 18 19 20  
Press:  
ABB.  
001 002 003 004 005 006 007 008 009 010 011 012 013 014 015  
016 017 018 019 020 021 022 023 024 025 026 027 028 029 030  
031 032 033 034 999  
1111  
1999  
ABBCCCDDDDEEEEE  
ZZZZZ  
ABB.  
OT  
100 200 300 400 500  
31 32 33  
ABB.  
995 996 997 998 999  
TELEPHONE NBRS LIST  
1.BY NAME  
2.ABB. NUMBERS  
3.GROUPNUMBERS  
Group Number  
One Touch Key Numbers and Abbreviated Dial  
Numbers belonging to the Group:  
4.ONE TOUCH NBRS  
5.ALL REPORT  
OT .... One Touch Key Numbers  
ABB. .... Abbreviated Dial Numbers  
Group Name  
To select “3.GROUP NUM-  
BERS,” press:  
104  
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Preset Dialing Number Lists - continued  
One Touch Number List  
Issues a list of dial numbers of  
the remote stations assigned  
to One Touch Dial Keys.  
ONE TOUCH NUMBER INFORMATION  
Printing Procedure  
PAGE  
TIME  
:001  
:MAY-17-00 14:25  
TEL NUMBER1:12345678901234567890  
TEL NUMBER2:12345678901234567890  
Turn the Flip Panel to the “50-  
73” view to select the desired  
Function Key.  
E-MAIL  
NAME  
: [email protected]  
:ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234  
OTNBR  
01  
NAME/FUNCTION  
ABB.FAXNUMBER&E-MAIL  
TIME  
MONI BPS  
ON 144  
REPORT  
ON  
LINE  
2
MAILMODE  
Press:  
ABCDEFGHIJKLMNOPQRST 1234567890123456789012345678901234567890 23:45  
1234567  
0987654321  
SUB:12345678901234567890  
SEP:112233445566  
PWD:********************  
[email protected]  
200x200MH  
200x200MH  
09  
ABB.NBR  
[email protected]  
TELEPHONE NBRS LIST  
1.BY NAME  
2.ABB. NUMBERS  
3.GROUPNUMBERS  
One Touch  
Key Number  
Resolution  
4.ONE TOUCH NBRS  
5.ALL REPORT  
Station Name, or  
use of the key  
Compression  
Designated Time  
Line Monitoring  
To select “4.ONE TOUCH  
NBRS,” press:  
Communication Speed  
Limit (x 100)  
Abbreviated Dial Number,  
Group Number, actual Dial  
Number, or E-mail Address  
TX Report Issue/Non-issue  
Status  
... E-mail Address  
... Alternate Dial Number  
SUB, SEP, or PWD  
Attached Facsimile Option Status (if any)  
... Type of Sub-address  
105  
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Function List  
Fucntion List (First Copy)  
FUNCTION LIST  
PAGE  
TIME  
:001  
:MAY-17-00 14:25  
TEL NUMBER1:12345678901234567890  
TEL NUMBER2:12345678901234567890  
E-MAIL  
NAME  
: [email protected]  
:ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234  
RX SETTINGS  
DIAL TYPE(LINE1)  
DIAL TYPE(LINE2)  
CALL NUMBER  
:MF  
:MF  
:
SECURE RX  
MEMORY RX  
:OFF  
:ON  
RX REDUCTION  
DISCARD  
:ON  
:ON  
KEYBOARD TYPE  
MEMORY SIZE  
:QWERTY  
: 8MB  
REV.ORDER PRINT  
PRIVILEGED RX  
RTI  
:OFF  
:OFF  
:OFF  
: 1  
MACHINE SETTING  
RINGER VOLUME  
ALARM VOLUME  
:4  
:3  
RX MULTI COPY  
KEY TOUCH VOLUME  
MONITOR VOLUME  
SUPER POWER SAVER  
PRINTER POWER SAVER  
START TIME  
:4  
:4  
:MANUAL  
:ON  
:00:00  
:00:00  
:OFF  
:OFF  
:OFF  
:AUTO  
:OFF  
: 0  
REPORT & LIST  
JOURNAL  
MANUAL  
:TX & RX  
:ON  
AUTO  
FAX/POLL/RELAY REPORTS  
END TIME  
COMMUNICATION REPORT:ON ERROR  
FAX SEPARATOR PAGE  
COPY SEPARATOR PAGE  
PC SEPARATOR PAGE  
SEPARATOR PAGE TRAY  
ACCOUNT CODE  
PRINT DENSITY  
DOCUMENT LENGTH  
LINE MONITOR  
A5 SIZE PRINT  
MEMORY TX  
A5 SIZE PRINT  
MULTI TX  
:OFF  
:ON ERROR(IMAGE)  
:OFF  
:ON ERROR(IMAGE)  
:ON ERROR  
:ON ERROR(IMAGE)  
:ON ERROR(IMAGE)  
:ON ERROR(IMAGE)  
MULTI POLL  
RELAY ORIGINATOR  
RELAY STATION  
RELAY DESTINATION  
:1m  
:OFF  
: 3MIN  
:ON  
RECEIVE INTERVAL  
ECM  
RECEPTION LIST  
LOCAL MAILBOX  
REMOTE MAILBOX  
RELAY STATION  
:OFF  
:OFF  
:ON  
DOCUMENT MODE  
CONTRAST  
:STD  
:NORMAL  
:OFF  
:OFF  
: 1MIN  
: 5  
COLLATED COPY  
LETTER HEAD PAPER  
REDIAL MODE INTERVAL  
REDIAL MODE COUNTER  
AUTO RECEIVE MODE  
RING DELAY  
REMOTE SERVICE  
REMOTE ACCESS  
DOWNLOAD  
RDC PASSWORD  
:OFF  
:NO JOB  
:
:AUTO  
: 1  
AUTO RECEIVE MODE(LINE2):TX/RX  
TOTAL PAGE  
SCAN  
PRINT  
:237  
:231  
TX SETTINGS  
MEMORY TX  
:ON  
SECURITY TX  
COVER SHEET  
RECOVERY TX  
TTI  
:OFF  
:OFF  
:OFF  
:INSIDE  
:OFF  
SEND AFTER SCAN  
106  
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Function List - continued  
Fucntion List (Second Copy)  
Issues a list to confirm the  
functions currently set in this  
facsimile unit.  
FUNCTION LIST  
PAGE  
TIME  
:001  
:MAY-17-00 14:25  
Printing Procedure  
TEL NUMBER1:12345678901234567890  
TEL NUMBER2:12345678901234567890  
E-MAIL  
NAME  
: [email protected]  
:ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234  
NETWORK (TCP/IP)  
To display the main menu,  
press:  
BOOTP/DHCP  
IP ADDRESS  
SUBNET MASK  
DEFAULT GATEWAY  
HOST NAME  
:OFF  
:192.1.4.34  
:255.255.0.0  
:0.0.0.0  
:ifax.toshiba.com  
NETWORK (E-MAIL)  
E-MAIL ADDRESS  
ERR E-MAIL FW ADDR  
RECEIVE MODE  
:i[email protected]  
:a[email protected]  
:POP  
:NOT SUPPORTED (POP)  
:192.1.5.121  
:10MINUTES  
1.COMM. OPTIONS  
2.LISTS  
3.INITIALSETUP  
4.DEFAULT SETTINGS ↓  
DELIVERY NOTIFICATION  
POP SERVER ADDR  
POP TIME  
POP LOGIN NAME  
POP PASSWORD  
:ifax  
:pass  
SMTP SERVER ADDR  
NETWORK (FTP)  
:192.1.5.121  
To select “2.LISTS,” press:  
FTP SRV LOGIN NAM  
FTP SRV LOGIN PWD  
NETWORK (LAN FAX)  
LAN FAX SRV ADDR  
NETWORK (NOVELL SETTING)  
IPX/SPX PROTOCOL  
FRAME TYPE  
:public  
:pass  
:0.0.0.0  
:ENABLE  
:AUTO  
E-MAIL  
1.FUNCTION  
2.DEPARTMENT  
3.ITU MAILBOX  
PRINT TEXT BODY  
BODY PAGE LIMIT  
SEND DISPOSITION  
PRINT HEADER  
:ON  
:05  
:ON  
:ON  
PRINT E-MAIL ERR  
:ON  
PRINT DSN  
:ON  
PRINT DISPOSITION  
REQUEST DSN  
E-MAIL TO FAX GTWY  
GATEWAY PRINT  
:ON  
:ON  
:OFF  
:ON  
Then, to select “1.FUNCTION,”  
press:  
GAGEWAY SECURITY  
CONFIRM. TIMER  
SET CONFIRM. TIME  
MSG SIZE LIMIT  
:ON  
:ON  
:15MINUTES  
:2.0MBYTE  
FLASH ROM (OPTION)  
PROGRAM  
:1AUWWTS1SPA01045  
:DEC-11-00  
LANGUAGE  
:2AUWWTS1SPA01015  
:SEP-01-00  
107  
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Menu List  
Menu List (First Copy)  
MENU LIST  
PAGE  
TIME  
:001  
:MAY-17-00 14:25  
TEL NUMBER1:12345678901234567890  
TEL NUMBER2:12345678901234567890  
E-MAIL  
NAME  
: [email protected]  
:ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234  
4.DEFAULT SETTING  
1.MACHINE SETTINGS  
01.SPEAKER VOLUME  
01.RINGER VOLUME  
02.ALARM VOLUME  
03.KEY TOUCH VOLUME  
04.MONITOR VOLUME  
02.POWER SAVER  
03.SEPARATOR PAGE  
04.DEPARTMENT CODE  
05.ACCOUNT CODE  
06.PRINTER DENSITY  
07.DOCUMENT LENGTH  
08.LINE MONITOR  
09.RECEIVE INTERVAL  
10.ECM  
1.COMM. OPTIONS  
1.PAGE NUMBER  
2.LINE MONITOR  
3.TURNAROUND POLL  
4.ECM  
5.SECURITY TX  
2.LISTS  
1.FUNCTION  
2.DEPARTMENT  
3.ITU MAILBOX  
3.INITIAL SETUP  
1.LANGUAGE  
2.DATE & TIME  
3.TERMINAL ID  
4.DIAL TYPE  
5.NETWORK  
11.DOCUMENT MODE  
12.COLLATE COPY  
13.LETTER HEAD PAPER  
14.REDIAL MODE  
01.INTERVAL  
01.TCP/IP  
01.DONE  
02.BOOTP/DHCP  
03.IP ADDRESS  
04.SUBNET MASK  
05.DEFAULT GATEWAY  
06.HOST NAME  
02.COUNTER  
15.AUTO RECEIVE MODE  
16.LINE-2 MODE  
2.TX SETTINGS  
02.E-MAIL  
01.E-MAIL ADDRESS  
02.ERR EMAIL FW ADDR  
03.RECEIVE MODE  
04.POP SERVER ADDR  
05.POP TIME  
06.POP LOGIN NAME  
07.POP PASSWORD  
08.SMTP SERVER ADDR  
01.MEMORY TX  
02.SECURITY TX  
03.COVER SHEET  
04.RECOVERY TX  
05.TTI  
06.SEND AFTER SCAN  
3.RX SETTINGS  
03.FTP  
01.SECURE RX  
02.MEMORY RX  
01.FTP SRV LOGIN NAM  
02.FTP SRV LOGIN PWD  
04.LAN FAX  
01.LAN FAX SRV ADDR  
05.NETWORK (NOVELL)  
01.DONE  
03.RX REDUCTION  
04.DISCARD  
05.REV.ORDER PRINT  
06.PRIVILEGED RX  
07.RTI  
02.IPX/SPX PROTOCOL  
08.RX MULTI COPY  
03.FRAME TYPE  
108  
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Menu List - continued  
Menu List (Second Copy)  
Issues a list of menu items  
through which functions or op-  
tions can be set.  
MENU LIST  
This list can be a useful guide  
during machine programming.  
PAGE  
TIME  
:001  
:MAY-17-00 14:25  
TEL NUMBER1:12345678901234567890  
TEL NUMBER2:12345678901234567890  
E-MAIL  
NAME  
: [email protected]  
:ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234  
Printing Procedure  
9.TEST MODE  
4.REPORTS & LIST  
01.JOURNAL  
1.AUTO TEST  
2.INDIVIDUAL TEST  
01.ADF TEST  
02.COMM. REPORT  
01.TX REPORT  
To display the main menu,  
press:  
02.KEY TEST  
02.MEMORY-TX REPORT  
03.LED TEST  
04.LCD TEST  
05.SPEAKER TEST  
06.SWITCH TEST  
07.TEST PRINT  
3.TEST RESULT LIST  
03.MULTI-ADD REPORT  
04.MULTIPOLL REPORT  
05.RELAY ORG.REP  
06.RELAY STN.REP  
07.SET RELAY END REP  
03.RECEPTION LIST  
01.LOCAL MAILBOX  
02.REMOTE MAILBOX  
03.RELAY  
1.COMM. OPTIONS  
2.LISTS  
3.INITIALSETUP  
4.DEFAULT SETTINGS ↓  
5.REMOTE SERVICE  
01.REMOTE ACCESS  
02.DOWNLOAD  
5.MENU LIST  
9.TEST MODE  
03.RDC PASSWORD  
04.SUPPLY ORDER  
6.E-MAIL  
01.PRINT TEXT BODY  
02.BODY PAGE LIMIT  
03.SEND DISPOSITION  
04.PRINT HEADER  
To select “5.MENU LIST,”  
press:  
05.PRINT E-MAIL ERR  
06.PRINT DSN  
07.PRINT DISPOSITION  
08.REQUEST DSN  
09.EMAIL TO FAX GTWY  
10.GATEWAY PRINT  
11.GATEWAY SECURITY  
12.CONFIRM. TIMER  
13.SET CONFIRM. TIME  
14.MSG SIZE LIMIT  
5.MENU LIST  
109  
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Power Failure List  
This facsimile has a battery to  
back up the document memory  
contents. However, when the  
power is turned off for a lengthy  
period (due to a power failure,  
etc.), the communication data  
stored in memory will be  
cleared. A list of the File Num-  
bers of those cleared communi-  
cations will be printed.  
POWER FAILURE LIST  
PAGE  
TIME  
:001  
:MAY-17-0014:25  
TELNUMBER1:12345678901234567890  
TELNUMBER2:12345678901234567890  
E-MAIL  
NAME  
:i[email protected]  
:ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234  
TX/RX  
FILE NBR  
FUNCTION  
MULTITX  
001  
005  
006  
010  
POLLINGRX  
PRG.CONTPOLL  
MULTIPOLLING  
Printing Procedure  
POLLING/FAX M-BOX/MAIL BOX FILE NBR FUNCTION  
MAIL  
FROM  
DATE  
TIME  
11:23  
This list is automatically print-  
ed after recovery from a power  
failure event.  
101  
106  
107  
POLLING  
LOCAL  
MAY-16  
MAY-17  
MAY-17  
CONFIDENTIALBOX  
BULLETINBOARD  
*1234567890#12345678 9999999999999  
07:55  
07:55  
###***#123#999*  
LOCAL  
MEMORY RECEPTION  
RECOVERY TX  
FILE NBR FUNCTION  
222 EMAIL  
FILE NBR FUNCTION  
MAIL  
FROM/TO  
DATE  
TIME  
[email protected]  
MAY-16  
21:37  
333  
EMAIL  
Type of  
communication  
Station where the  
communication or the  
Mailbox is input  
Time of Input  
Box Number  
(in case of Mailbox  
communication)  
File Number of the  
communication  
110  
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TROUBLESHOOTING  
Error Messages  
If an abnormal condition arises  
Error Message  
Cause / Solution  
Error Message  
Cause / Solution  
in the machine or an incorrect  
operation is performed, an  
alarm buzzer is generated for  
about 4 seconds and a mes-  
sage to indicate the nature of  
the error appears in the LCD  
Display. In that case, take cor-  
rective action according to the  
following table.  
IMAGE INPUT ERROR  
The connectors of the Internet MEMORY OVERFLW  
Fax unit are not connected cor-  
rectly or the machine or Internet  
There is not enough memory to  
receive or send the document.  
When this error is diaplyed dur-  
ing receiving an E-mail, set “Er-  
ror E-mail Forward Address” to  
forward this document to a per-  
sonal computer (see page 61).  
When this error is displayed dur-  
ing sending an E-mail, reduce  
the size set at “MSG Size Lim-  
it”.  
Fax unit has been damaged.  
Confirm that all connectors of  
the Internet Fax unit are con-  
nected to the machine correctly.  
If this Error Message is repeat-  
edly displayed, the Internet Fax  
unit should be replaced. Call for  
service.  
IMAGE OUTPUT ERROR  
The connectors of the Internet  
Fax unit are not connected cor-  
rectly or the machine or Internet  
Fax unit has been damaged.  
ERROR ANALY. MAIL  
The document is sent in un-  
known format by the E-mail  
server or E-mail application of  
the sender.  
Confirm that all connectors of  
the Internet Fax unit are con-  
nected to the machine correctly.  
If this Error Message is repeat-  
edly displayed, call for service.  
Ask the sender that the E-mail  
application and the E-mail server  
is compatible with the Internet  
Fax.  
MAIL DECODING ERROR  
MAIL EDITING ERROR  
MAIL SENDING ERROR  
The Internet Fax unit has been  
damaged.  
IMAGE DECODING ERROR  
The received document includes  
unknown format files or dam-  
aged image or text data.  
Call for service.  
Set “Error E-mail Forward Ad-  
dress” to forward this document  
to a personal computer (see  
page 61).  
The Internet Fax unit has been  
damaged.  
Call for service.  
The destination is not found.  
MAIL RECEIVING ERROR  
Failed to receive the document  
from the E-mail server.  
Confirm the sending or forward-  
ing address is correct.  
Confirm the E-mail account set-  
tings and E-mail properties are  
correctly configured.  
111  
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Error Messages - continued  
Cause / Solution  
Error Message  
Cause / Solution  
Error Message  
SMTP SRV NOT CONNECT  
The machine cannot connect to the SMTP server.  
INVALID ZERO DATA  
“0” is entered at “Body Page Limit” or “000” is set  
to any 8-digit section of “IP address”.  
Confirm the setting of “SMTP Server Address”  
that the IP address of the SMTP server correctly  
assigned (see page 67). If this Error Message is  
repeatedly displayed, ask your administrator of  
the E-mail server.  
Input a correct value.  
CANNOT SET TCP/IP  
This error message is displayed by setting the IP  
address, Subnetmask, and Default Gateway while  
the machine obtains the TCP/IP settings from the  
DHCP server.  
HOST NAME ERROR  
Host Name is not set correctly.  
Set OFF the “BootP/DHCP” to assign the TCP/IP  
manually (see page 54).  
Set the “Host Name” correctly (see page 58).  
E-MAIL ADDRESS ERROR  
SMTP SRV NOT EXIST  
OUTPUT TRAP ERROR  
Your E-mail address is not set correctly.  
INVALID HOST NAME  
INVALID E-MAIL ADDR  
The invalid character is entered for Host Name.  
Input a correct value.  
Set the “E-mail Address” correctly (see page 60).  
The SMTP server address is not assigned.  
Set the “SMTP Server Address” (see page 67).  
The invalid character is entered for E-mail Ad-  
dress.  
Input a correct value.  
The Network Interface Card does not work prop-  
erly while trapping.  
INVALID ERR E-MAIL  
INVALID POP3 LOGIN  
INVALID POP3 PWD  
INVALID FTP LGN NAME  
The invalid character is entered for Error E-mail  
Forward Address.  
Power your machine off, then back on. If the  
error condition is cleared, confirm normal opera-  
tion. If this Error Message is repeatedly dis-  
played, call for service.  
Input a correct value.  
The invalid character is entered for POP Login  
Name.  
MIB ERROR  
The machine receives an invalid MIB request.  
Confirm the sender’s computer has no problems.  
Input a correct value.  
The invalid character is entered for POP Pass-  
word.  
NETWORK ACCESS ERROR  
The Network Interface Card or Internet Fax unit  
has been damaged.  
Input a correct value.  
The Network Interface Card or Internet Fax unit  
must be replaced. Call for service.  
The invalid character is entered for FTP Server  
Login Name.  
NETWORK INITIALIZING  
The Network Interface Card is initializing.  
Input a correct value.  
Wait until the Network Interface Card completes  
initializing.  
112  
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Error Messages - continued  
Cause / Solution  
Error Message  
Cause / Solution  
Error Message  
INVALID FTP PASSWORD  
The invalid character is entered for FTP Server POP3 SRV NOT CONNECT  
Login Password.  
The machine cannot connect to the POP server.  
Ask your administrator of the E-mail server that  
the settings for your account is configured cor-  
rectly.  
Input a correct value.  
ENTRY AREA FULL  
INVALID DATA  
There is not enough memory to store the One  
Touch key, Speed Dial, or dialing history.  
LOW BATTERY  
The power of the battery of the Internet Fax unit is  
low.  
Delete the unnecessary address data.  
Power your machine on, then wait for a while for  
charging. If this Error Message is repeatedly dis-  
played, the battery must be replaced. Call for  
service.  
The communication problems in the interfaces be-  
tween the Mother PCB and I-FAX PCB occur.  
Turn off the machine and then turn on to restart  
the machine. If the error cannot be recovered,  
call for service.  
BATTERY ERROR  
The battery is not connected to the Internet Fax  
unit correctly or the battery is out of order.  
NOT POP3 RECV. MODE  
This error message is displayed by pressing the  
[Check E-mail] key while the Receive Mode is set  
as SMTP.  
Connect the battery to the Internet Fax unit cor-  
rectly. If this error message is repeatedly dis-  
played, replace the battery. Call for service.  
Select POP for Receive Mode setting (see page  
62) if your Incoming E-mail server is the POP  
server. If the Receive Mode is set to SMTP, the  
[Check E-mail] key is not available.  
INTERNET FAX SENDING  
INTERNET FAX RECEIVING  
PRINTING...  
This message is displayed by pressing any button  
on the Operation Panel while the machine is send-  
ing the E-mail.  
Wait until sending the E-mail is finished.  
POP3 SRV. NOT EXIST  
IP ADDRESS NOT EXIST  
The machine cannot find the POP server in the  
Network when checking the E-mail.  
This message is displayed by pressing any button  
on the Operation Panel while the machine is re-  
ceiving the E-mail.  
Ask your administrator of the E-mail server.  
The IP address is not assigned.  
Wait until receiving the E-mail is finished.  
Assign the IP address (see page 55).  
This message is displayed by pressing any button  
on the Operation Panel while the machine is print-  
ing the received E-mail.  
E-MAIL NOT EXIST  
No E-mail has been received.  
Wait until printing the E-mail is finished.  
BAD POP3 LOGIN NAME  
The your user name is locked to log in the POP  
server or the password is incorrect.  
Confirm the POP Login Password is set correctly  
(see page 66) or ask your administrator of the E-  
mail server that your user name is not locked.  
113  
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Error Messages - continued  
Cause / Solution  
Error Message  
MIB ACCESSING  
This message is displayed by pressing any button  
on the Operation Panel while the machine is ana-  
lyzing the MIB.  
Wait until analyzing the MIB is finished.  
FTP ACCESSING  
This message is displayed by pressing any button  
on the Operation Panel while the machine is  
transmitting the data in the FTP.  
Wait until the FTP transmission is finished.  
COMMAND ERROR  
S-MEDIA NOT EXIST  
The command error occurs while performing the  
Network Test.  
Call for service.  
The Smart Media is not inserted while performing  
the Smart Test.  
Insert the Smart Media in the Smart Media slot.  
RAM 0B:NG  
The RAM has become defective.  
Call for service.  
RAM 1C:NG  
The RAM has become defective.  
Call for service.  
CHKSUM ERR:PROGRAM  
CHKSUM ERR:FUNCTION  
CHKSUM ERR:LANGUAGE  
The programming data has been damaged.  
Call for service.  
The function setting data has been damaged.  
Call for service.  
The language data has been damaged.  
Call for service.  
CHKSUM ERR:BOOT  
114  
The boot programming data has been dameged.  
Call for service.  
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Error Codes Printed on Reports  
When an Error Code is printed as a status indication on Transmission Reports, etc. related to Internet Fax transmission, refer to the following description for the applicable  
Error Code to determine the cause.  
Receive Code  
Error  
Code  
Error  
Code  
Cause  
How to Correct  
Cause  
HowtoCorrect  
70  
Memory Overflow and “Error E-  
Contact your sender to resend the  
76  
Offramp Gateway Security Error Contact your sender to confirm the  
and “Error E-mail Forward Ad- Offramp E-mail address (fax num-  
mail Forward Address” is assigned document by reducing the sent pag-  
es. Or confirm the E-mail data for-  
warded to the “Error E-mail Forward  
Address”.  
dress” is assigned  
ber) is correct because the ma-  
chine cannot forward the offramp  
gateway document to the facsimi-  
le number not registered in the OT  
and ABB dials when the Gateway  
Security is set to ON. Or confirm  
the E-mail data forwarded to the  
“Error E-mail Forward Address”.  
71  
72  
Memory Overflow  
Contact your sender to resend the  
document by reducing the sent pag-  
es.  
Attached File Error and “Error E-  
Confirm the settings of related Net-  
mail Forward Address” is assigned work data such as E-mail address,  
IP address or SMTP server ad-  
dress, etc. Or confirm the E-mail  
77  
Offramp Gateway Security Error  
Contact your sender to confirm the  
Offramp E-mail address (fax num-  
ber) is correct because the ma-  
chine cannot forward the offramp  
gateway document to the facsimi-  
le number not registered in the OT  
and ABB dials when the Gateway  
Security is set to ON.  
data forwarded to the “Error E-mail  
Forward Address”.  
73  
Attached File Error  
TIFF File Error  
Confirm the settings of related Net-  
work data such as E-mail address,  
IP address or SMTP server ad-  
dress, etc.  
78  
79  
Offramp Gateway Telephone Num- Contact your sender to confirm the  
ber and/or Sub address Error and Offramp E-mail address (fax num-  
“Error E-mail Forward Address” is ber) is correct. Or confirm the E-  
74  
75  
Contact your sender to resend the  
document with correct TIFF image  
files.  
assigned  
mail data forwarded to the “Error  
E-mail Forward Address”.  
TIFF File Error and “Error E-mail  
Forward Address” is assigned  
Contact your sender to resend the  
document with correct TIFF image  
files. Or confirm the E-mail data  
forwarded to the “Error E-mail For-  
ward Address”.  
Offramp Gateway Telephone Num- Contact your sender to confirm the  
ber and/or Sub address Error  
Offramp E-mail address (fax num-  
ber) is correct.  
115  
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Error Codes Printed on Reports - continued  
Transmit Code  
Error  
Code  
Cause  
Memory Overflow  
How to Correct  
7A  
Reduce the scan resolution or the  
compression of scan method and  
resend. Or increase the limitation  
size set at the “MSG SIZE LIMIT” if  
it is not set to maximum.  
7B  
Communication Error with SMTP  
server  
Confirm the following:  
- SMTP Server Address is correctly  
set.  
- LAN cable is correctly connected.  
- IP Address of this machine is cor-  
rectly assigned.  
- E-mail Address of this machine is  
correctly set.  
Then send again.  
7C  
7D  
Delivery Error  
Resend the document or check the  
any error condition occurs in recep-  
tion side. If MDN/DSN report was  
printed, check the report to refer the  
information.  
Processing Error in Reception side Resend the document or check the  
any error condition occurs in recep-  
tion side. If MDN/DSN report was  
printed, check the report to refer the  
information.  
116  
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TECHNICAL WORD REFERENCE  
This section describes technical words used in this manual and basic terms for the  
network technology.  
D
ESMTP, extended simple mail transfer protocol  
ESMTP is defined as the service extensions based on SMTP, for the purpose of  
providing some improvements from SMTP. Enhancing SMTP, ESMTP provides  
a new command to support the DSN and MDN. (Refer to "SMTP")  
Default Gateway  
Default Gateway commonly refers to a gateway address of the router. The  
router is a device that connects between a LAN and other LANs.  
DHCP, dynamic host configuration protocol  
F
DHCP is a protocol for the purpose of assigning dynamic IP addresses to  
devices on a network. Using DHCP, the devices obtains the different IP ad-  
dress every time the device connects to the network.  
FQDN, fully qualified domain name  
FQDN is a domain name that completely identifies the host computer and  
consists of a host and all level of the domain name. FQDN is always starts with  
a host and ends with top-level domain. For example, when the host name is  
"host1" and the domain name is "toshiba.com", the FQDN will be  
"host1.toshiba.com".  
Domain  
Domain defines a group of computers and devices on the network. Within the  
Internet, domains are defined by the IP address or DNS name, such as  
"toshiba.com".  
FTP, file transfer protocol  
FTP is a protocol commonly used for transferring files on the Internet.  
DNS, domain name system (service)  
DNS is an Internet service that manages the translations between IP addresses  
and domain names. Instead of identifying a host with an IP address, the host  
can be identified with alphabetic name using the DNS. Within the Internet, DNS  
is commonly used to identify a host. For example, "www.toshiba.com" is a DNS  
domain name that assigned using the DNS.  
G
H
Host  
DSN, delivery status notification  
Host refers to a computer connected to a TCP/IP network.  
DSN is a system to notify the electric mail sender of the status of the message  
that been sent. The status, such as failed delivery, delayed delivery, success-  
ful delivery, or the gateway of a message into an environment that may not  
support DSNs, is notified when an electric mail with the DSN request is sent.  
Hostname  
Hostname is a name to identifies a computer connected to a TCP/IP network.  
Within the Internet, a DNS domain name is used for the Hostname.  
E
I
E-mail, electric mail  
IP Address  
E-mail is the transmission of messages for over communications network, en-  
ables to transfer the electric files stored on a disk between most mainframes  
and computers on network.  
IP Address is used to identify the node on a TCP/IP network. It is described  
with 32-bit numeric address written as four numbers separated by periods.  
Internet  
E-mail Address  
The Internet is a global network of networks connecting millions of computers  
worldwide via many computer networks using a simple standard common ad-  
dressing system and TCP/IP (Transmission Control Protocol/Internet Protocol).  
A name that identifies an electric post office box in a mail server within the  
Internet. E-mail address consists of two elements, user name that identifies the  
post office box in a mail server and host name that identifies the mail server,  
and they are divided by "@". Within the Internet, usually the domain name is  
used for the host name. For example, "[email protected]" is an E-mail ad-  
dress. "ifax" is a user name, and "toshiba.com" is the domain name that  
identifies the mail server.  
Internet FAX  
Internet FAX enables to transmit a facsimile through the local area network  
(LAN) and the Internet communication instead of the public switched telephone  
network (PSTN).  
117  
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L
S
LAN, local area network  
LAN is a computer network that consists of computers in a small area. Each  
individual computer can share and access data and devices in a LAN.  
SMTP, simple mail transfer protocol  
SMTP is a server protocol to transfer the E-mail message between servers.  
Most E-mail system uses SMTP to transfer the E-mail messages over the  
Internet.  
M
SNMP, simple network management protocol  
SNMP is a suite of protocols for the purpose of managing complex networks.  
The device compatible to SNMP stores the data of itself in MIB format.  
MDN, message disposition notification  
MDN is a system to notify the electric mail sender of the disposition of a  
message after electric mail has been successfully delivered to a recipient.  
Subnet/Subnet Mask  
Subnet is a portion of a network specified with a common address component  
for the purpose of a security and performance. On TCP/IP network, a portion of  
a network is specified with Subnet Mask. Subnet Mask determines what subnet  
an IP address belongs to on the network.  
MIB, management information base  
MIB is a database of objects that can be monitored by a network management  
system. Such as SNMP and RMON monitors the device on the network using  
the MIB formats.  
MIME, multipurpose internet mail extensions  
T
MIME is a specification for the purpose of formatting non-ASCII messages.  
MIME enables to send and receive graphics, audio, and video files through the  
Internet mail system.  
TCP/IP, transmission control protocol/internet protocol  
TCP/IP is a suite of protocols to connect the network nodes on the Internet.  
TCP/IP actually composed of several protocols; such as TCP and IP. TCP is  
used to manage the transmission of the data between applications. IP is used  
to manage the transmission of the data between host computers. Using TCP/  
IP, the node is identified with a 32-bit numeric address called "IP address".  
MTA, mail transfer agent  
A server application that transfers the electric mail sent from the MUA is called  
MTA.  
MUA, mail user agent  
A client application that send or receive the electric mail is called MUA.  
TIFF, tagged image file format  
TIFF is a file format for storing bitmapped images. The image files in TIFF  
format commonly describes with a ".tif" extension.  
N
Node  
Node is a generic term of a processing location in network. It can be a  
computer or network devices, such as printer. Every node has unique network  
address such as DLC address and MAC address.  
P
POP/POP3, post office protocol  
POP is a protocol to retrieve the E-mail message from a mail server. Most E-  
mail applications use POP. POP3 is a newer version of the POP protocol.  
PSTN, public switched telephone network  
PSTN is a global telephone system enables to communicate in worldwide using  
copper wires to transmit analog data.  
118  
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DP120F/DP125F  
Internet Facsimile  
E1-XXXXXX  
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© Copyright TOSHIBA TEC CORPORATION 2000  
ALL RIGHTS RESERVED  
DP120F/DP125F Internet Facsimile  
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