Sharp Scanner R31 User Manual

Network  
Scanner Tool  
R3.1  
User’s Guide  
Version 3.0.04  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Table of Contents  
Network Scanner Tool User’s Guide  
iii  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Chapter 1  
Overview  
Introduction  
Welcome to Sharp’s Network Scanner Tool! This flexible, easy to use software provides TCP/IP  
network scanning capability between Sharp network multifunction scanners with Network  
Scanner Expansion and your Windows-based computer. With this Network Scanner Tool, any  
scanned image received by your computer can automatically be:  
Routed to folders  
Passed to applications with command-line references  
Sent as email  
Passed to Sharpdesk for:  
Text conversion  
Image processing  
Desktop document organization  
Annotation and document sequencing.  
Network Scanner Tool User’s Guide  
1
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
About This Guide  
This guide assumes you have a basic understanding of Windows. This includes how to start your  
computer, navigate within a Windows environment, and perform basic Windows functions such  
as copying, printing and moving documents. You should also be familiar with basic Windows  
terms and be able to work within Microsoft’s Internet Explorer.  
For assistance in using Windows or Internet Explorer, refer to your Microsoft Windows user  
documentation.  
Organization  
This user’s guide is organized as follows:  
Chapter 1, Overview  
Introduces the Network Scanner Tool. It contains information about guide organization, term  
definitions, computer requirements, the Network Scanner Tool setup and directory structure.  
Chapter 2, Preparing the Network  
Intended for the Network Administrator. Explains the necessary steps that must be taken to  
configure the network before installing the Network Scanner Tool.  
Chapter 3, Installing the Network Scanner Tool  
Explains how to install and set up the Network Scanner Tool.  
Chapter 4, Using the Network Scanner Tool  
Explains how to access, configure, and use the Network Scanner Tool.  
Term Definitions  
As you work with the Network Scanner Tool, keep in mind how the following terms are used:  
TERM  
DEFINITION  
Network Scanner  
Tool  
A software application used for TCP/IP scanning from your copier to your  
networked computer.  
FTP  
A protocol commonly used for transferring files over the network.  
Process Definition A Network Scanner Tool term used to specify the destination workstation and the  
set of commands to be automatically performed on received images from a Sharp  
multifunction scanner with Network Scanner Expansion at your computer’s  
desktop.  
FTP Port  
The TCP/IP port used by the FTP server to monitor connections. This port can be  
changed from the normal default to a custom value to avoid conflicts when more  
than one FTP server is running on the same computer.  
2
Network Scanner Tool User’s Guide  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Hardware and Software Requirements  
The following minimum hardware and software is required to use the Network Scanner Tool.  
Microsoft Windows 98, Millennium, NT 4.0 with SP6, 2000, and XP  
Internet Explorer 6.0 or above  
Pentium II 300 MHz or above  
64 MB RAM  
80 MB available hard disk space  
SVGA display  
TCP/IP networking installed (WinSock2 must be installed on all platforms)  
Ethernet card  
10Base or 100Base compatible Ethernet  
Network Scanner Tool Setup  
After installation, the Network Scanner Tool setup wizard automatically starts and scans your  
network to detect Sharp multifunction scanners. The configuration utility provides default  
destination identification and image-processing commands, which may be modified or  
expanded. Once specified, these definitions are stored in your scanner’s Desktop Destination  
Profile web page.  
SETTING  
DESCRIPTION  
Profile Name  
A name that appears on the scanner’s front panel that refers to the rest of  
the settings in the destination profile. You typically select a profile by  
name before scanning a document.  
IPAddress or  
Desktop Host  
Name  
This IP address or desktop host name is used to identify your computer  
that’s running the Network Scanner Tool.  
Desktop Port  
Number  
This number is used to contact the Network Scanner Tool on your  
computer. The default is 5133. If you change this number in the web page,  
be sure to also make the change in each computer’s Network Scanner  
Tool configuration that will receive scans from the scanner.  
Process Directory  
The Process Directory setting specifies the name of the currently selected  
Process Definition. Process Definitions that are defined in the Network  
Scanner Tool. For example, “Convert by OCR” tells the Network Scanner  
Tool to execute the “Convert by OCR” process when a scanned image  
arrives. Refer to the Process Definition Tab discussion below for more  
information.  
Network Scanner Tool User’s Guide  
3
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Chapter 2  
Preparing the Network  
Introduction  
Your Network Administrator must prepare the network prior to installation of the Network  
Scanner Tool to ensure its proper operation. If your Network Administrator follows the steps in  
this chapter, users can set up the Network Scanner Tool on their computers using its automatic  
setup features.  
Network Scanner Tool User’s Guide  
4
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Step 1: Determine the Network Policy  
First, determine whether DHCP is used within your organization. If DHCP is used, some or all IP  
addresses are assigned dynamically. When using DHCP, hostname” is the identifier used to  
specify PCs or Scanners. Sharp multifunction scanners require DNS to resolve the address from  
“hostname” to “IP address”.  
Refer to the table below to determine the network policy of your organization.  
POLICY  
DHCP  
ADDRESSING FOR  
SCANNER(S)  
ADDRESSING FOR  
CLIENT PC(S)  
1) Simple addressing  
2) Regular DHCP  
3) Full DHCP  
Yes or No  
Yes  
Static  
Static  
Static  
Dynamic  
Dynamic  
Static  
Yes  
Dynamic  
Dynamic  
4) Exception DHCP  
Yes  
Note: It is not recommended that “Full DHCP” and “Exception DHCP” policies be used. They  
require special knowledge in network configuration, including careful setup of the “NIC” in the  
scanner. If you so use these policies, please refer to the NIC manual to setup dynamic scanner  
addressing.  
Step 2: Set up the DHCP and DNS Servers  
If you are using the Regular, Full, or Exception DHCP policy, DHCP and DNS servers should be  
set up prior to installing the Network Scanner Tool. These servers maintain the table of dynamic  
addresses for PCs [2) and 3) above] and Scanners [3) and 4) above].  
If you are using the Simple Addressing policy, DHCP and DNS servers are not required, and you  
may skip this step.  
Step 3: Set up Scanner Network Parameters  
If you are using DHCP and the PC addresses are dynamic [2) or 3) above], the addresses of the  
DNS servers must be set up using the scanner’s Web pages.  
If the PC addresses are static [1) or 4) above], it’s recommended that you leave the addresses of  
the DNS servers blank in the scanner’s Web pages. Specifying information for DNS servers in the  
scanner’s Web Page that is incorrect may cause problems. It is better to leave these addresses  
blank and let the Network Scanner Tool determine the proper addresses automatically during its  
inspection of the scanners.  
Network Scanner Tool User’s Guide  
5
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Step 4: Notify the Network Users  
Users connected to the network need to know the policy in effect and the supporting information  
outlined in the following table.  
POLICY  
ADDITIONAL INFORMATION  
1) Simple addressing  
The IP address of the copier(s).  
2) Regular DHCP  
3) Full DHCP  
The IP address of the copier(s).  
The Hostname of the copier(s).  
The Hostname of the copier(s).  
4) Exception DHCP  
Troubleshooting  
Network Administrators should understand the architecture and use caution when changing  
network parameters associated with network scanning. If problems occur after changing  
your network policy or server settings, it is recommended that all scanners and PCs running  
the Network Scanner Tool be reconfigured from scratch.  
While the Network Scanner Tool tries to automatically determine the proper network  
parameters, sometimes you will need to assist it with information about the advanced  
architecture. In particular, if the Auto Detect feature cannot find the scanner you want to  
use, you will have to manually enter the address. This can occur if the operating system is  
Windows 95 (without Winsock 2) or the network equipment filters UDP Broadcast packets  
between your computer and the scanner. To manually set the scanner IP address, refer to the  
Adding a New Scanner section in Chapter 4.  
Note: Auto Detect does not search beyond the local subnet of the network. Scanner  
addresses outside the local subnet must be manually entered.  
If UDP packets (not broadcast) are filtered between the PC and the scanner, the  
configuration step for the Network Scanner Tool will fail. TCP/IP and UDP/IP are required  
to use the Scan to Desktop function.  
Technical Information  
During the automated setup process, the Network Scanner Tool determines the addressing  
methods used by scanners and PCs using the following logic.  
1. If the address of the scanner is in the DNS table, “Host Name” is used for the “Scanner  
Setting”.  
2. If the address of DNS server on the scanner web page is not blank, and the current PC is  
listed in the DNS table, “Host Name” is used for the “PC Setting”.  
6
Network Scanner Tool User’s Guide  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Chapter 3  
Installing the Network  
Scanner Tool  
Introduction  
The Network Scanner Tool software can be installed using two methods during the  
Sharpdesk installation process – a “typical” setup which installs the most common options, or  
a “custom” setup where you select the options you want to install. When installing  
Sharpdesk, if you select a “typical” installation, Sharpdesk automatically installs and sets up  
the Network Scanner Tool software.  
The Network Scanner Tool also locates and configures all Sharp scanners on the network and  
then adds a Sharpdesk host that lets you store scanned images that are received by your  
computer from a networked scanner. In addition, the Sharpdesk installation creates a  
Network Scanner Tool entry in the Start/Program menu on your computer’s desktop. The  
first time the Network Scanner Tool is run after installation, Sharp’s Network Scanner Tool  
Setup Wizard guides you through the Network Scanner Tool setup and configuration process.  
The Network Scanner Tool must be installed on each computer that will be used to receive  
scanned images from a Sharp network-scanning enabled scanner.  
Network Scanner Tool User’s Guide  
7
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Network Scanner Tool Installation  
To install the Network Scanner Tool:  
1. Make sure you have a supported scanner connected to the network.  
2. If any Windows applications are open, close them to ensure that the software installs  
properly.  
3. Insert the installation CD into your CD-ROM drive. In a few moments, the Sharpdesk  
Welcome screen appears. If the Sharpdesk Welcome screen does not appear (for  
example, because you have disabled the Windows AutoRun feature), run the Setup.exe  
program located in the \Sharpdesk directory on the CD.  
Sharpdesk Welcome Screen  
4. Click Next, and then follow the on-screen instructions to complete the installation.  
At the end of installation, the program may ask you if you want to reboot your computer.  
If so, you must reboot to complete the installation of the Network Scanner Tool. When the  
Sharp Network Scanner Tool Setup Wizard appears, either at the end of the Sharpdesk  
installation or at the end of the reboot process, it will guide you through setting up your  
computer as a destination for scans made on supported network scanners (refer to the next  
section for detailed information). You will need to turn on the scanner for this to function  
properly.  
Network Scanner Tool Setup Wizard  
After rebooting your computer, the Welcome to Network Scanner Tool Setup Wizard screen  
displays. The wizard will only run once, so be sure to follow the on-screen prompts closely.  
8
Network Scanner Tool User’s Guide  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Welcome to Network Scanner Tool Setup Wizard  
1. Click Next.  
The wizard will search your network and display each of the scanners available  
for selection. If you would like to run the search again, click Search Again.  
Network Scanner Tool User’s Guide  
9
Download from Www.Somanuals.com. All Manuals Search And Download.  
Scanner Selection Screen  
2. Select the scanner(s) you want to use from the Available Scanners list and click  
Add. The scanner is moved to the My Scanners list. To remove a scanner from  
your list, highlight it and click Remove.  
3. If the scanner you want to use is not listed in the Available Scanners list, you can  
manually add a scanner by double-clicking Add Scanner.  
Find New Scanner dialog  
10  
Network Scanner Tool User’s Guide  
Download from Www.Somanuals.com. All Manuals Search And Download.  
4. Enter the scanner’s IP Address or Host Name (DNS/WINS) and click OK.  
5. After selecting your scanner (from steps 2-3), you can specify how it should  
contact your computer when sending scanned files (automatically, by IP Address,  
or by Host Name) by clicking Advanced.  
Advanced Scanner Settings Screen  
6. Select the option you want to apply and click OK.  
7. After selecting your scanner and setting the applicable options, click Next.  
The Prefix to Profile Name screen displays.  
Network Scanner Tool User’s Guide  
11  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Prefix to Profile Name screen  
8. Enter a name using up to 6 characters (this name will be used to identify your  
scanner) and click Next.  
Note: To the Users of AR-507, AR-407, AR-337, and AR-287  
With AR-507, AR-407, AR-337, and AR-287, "Initial" in the screen displayed in the  
setup of Network Scanner Tool is not available. Please input any character, ex. "A",  
and go forward. With a model other than those above, set "Initial" referring to the  
operation manual for the network scanner expansion kit.  
The Profile Selection screen displays.  
12  
Network Scanner Tool User’s Guide  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Profile Selection screen  
9. Select the profiles you want to apply when working with the Network Scanner  
Tool by highlighting the profile in the Available Profiles list and clicking Add.  
To remove a profile from your profile list, highlight it and click Remove.  
Available profiles include:  
OCR: automatically converts a scanned document to editable text (using  
OCR) and stores it in your Sharpdesk desktop folder.  
Email: opens your email application and attaches the scanned document as  
an email attachment.  
Folder: scans documents to a folder of your choice. When added to your  
profile list, a Browse for Folder dialog displays. Select the folder where you  
want to store your scanned documents and click OK.  
To rename a profile, highlight it, click Rename Profile, and type the name you  
want to use.  
10. After making your selections, click Next.  
The Ready to Save page displays.  
11. Click Save.  
12. Once your profiles have been saved, click Next.  
The Setup Complete screen displays.  
13. Click Finish.  
The Network Scanning Tool setup is complete and is ready to use.  
Network Scanner Tool User’s Guide  
13  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Chapter 4  
Using the Network  
Scanner Tool  
Introduction  
The Network Scanner Tool user interface lets you setup and configure network-scanning  
processes using three configuration tabs:  
1. Profiles  
2. Scanners  
3. System Options  
Each tab lets you select processing steps to follow each time your computer receives a  
scanned image from a networked scanner. You can access these tabs from either the  
Sharpdesk Product Configuration/Tools menu or the Network Scanner Tool icon in the  
Windows system tray.  
Network Scanner Tool User’s Guide  
14  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Network Scanner Tool Menu (system tray icon)  
Right-clicking on the icon located in the Windows system tray lets you access the Network  
Scanner Tool menu. If you need the current status of the Network Scanner Tool, simply  
mouse-over the icon to display information such as “Network Scanner Tool is Started”,  
“Network Scanner Tool is stopped”, and so on. You can also receive Network Scanner Tool  
status as indicated by the different icons displayed in the system tray:  
Network Scanner service is Started Network Scanner service is stopped  
The Network Scanning Tool icon is placed on the Windows system tray during installation  
and will automatically start up each time your computer restarts. Right-clicking on the  
Network Scanner Tool icon displays the following menu for controlling the Network Scanner  
Tool:  
Network Scanner Tool Menu  
When an image file is received in the server folder, the Network Scanner Tool takes action to  
process it based on the configuration profile settings.  
Note: the Network Scanner Tool can monitor one or more server folders, and then perform  
actions on files that arrive in the folder(s). After processing completes, the original image file  
is removed from the server folder.  
Open  
Opens and displays the Network Scanner Tool.  
Start/Stop/Exit  
You can start the Network Scanner Tool service, stop it, or close it down using these  
commands.  
About  
Selecting this option displays the Network Scanner Tool About screen.  
Network Scanner Tool User’s Guide  
15  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Configuring the Network Scanner Tool  
The Network Scanner Tool application can be started in a number of different ways: from the  
Network Scanner Tool context menu (or by simply double-clicking the icon in the Windows  
system tray), or from the Start->Programs->Sharpdesk->Network Scanner Tool menu, or  
from the Sharpdesk application, using the Tools -> Product Configuration -> Network  
Scanner Tool menu.  
The following sections describe how to configure the Network Scanner Tool using the three  
configuration tabs.  
Profiles Tab  
Profiles Tab  
A profile lists the steps that will automatically take place on a file once it arrives at the desktop.  
The Profile tab lets you:  
Create a new profile  
Examine profile options  
Delete an existing profile  
Select a default profile  
Keep the following in mind when working with profiles:  
16  
Network Scanner Tool User’s Guide  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
The Email profile does not save email addresses. As a result, each time the email client  
starts on your computer in response to receiving an e-mail request from the scanner, it  
prompts you for the destination address.  
The Convert by OCR profile default is Rich Text Format (RTF). The resulting files are  
then placed in the Sharpdesk desktop folder.  
As the default, each profile uses the first six letters of your computer’s name followed by  
a “-” and the first five letters of the profile name for the value shown on the scanner’s  
Desktop Profile name. For example:  
DavidL-Desk  
DavidL-OCR  
DavidL-Email  
DavidL-Folder  
Only the profiles selected (a check displays in it’s checkbox) are available for use.  
Creating a New Profile  
To create a new profile, click the New button on the Profiles tab. This displays the Properties for  
Profile screen that lets you define the action or process to take when an image is received at your  
computer.  
Properties for Profile Screen  
Each Profile executes one or more of the following actions by setting up the appropriate  
attributes:  
Note: Image Processing and Convert by OCR are only available if Sharpdesk has been  
installed.  
Network Scanner Tool User’s Guide  
17  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
If both the Image Processing and Convert by OCR options are selected, Image  
Processing executes first and Convert by OCR executes second.  
If Convert by OCR is selected, the Output Options for the Profile refer to the text  
document that is produced by the OCR process, not the original image.  
Checking the box next to an option will add it to all scanners that have been selected on  
the Scanners tab when the Apply button is clicked. Similarly, unchecking an option will  
remove it from all scanners selected on the Scanners tab when Apply is clicked.  
Profile Properties Options  
The following options are available on the Properties for Profile screen.  
Name  
These options let you specify a name for a particular process. The name, local to your computer,  
is used as a reference and uniquely identifies the processing steps you setup. It is also used as a  
sub-directory and appears on the scanner web page as the directory used in the desktop  
destination.  
Desktop Profile  
This 18-character name appears on the scanner front panel. It is used to uniquely identify your  
computer and process name when the scanner sends it an image. Profile Name cannot contain any  
of the following characters: <>&"#'  
Initial  
If the scanner has the capability to classify the desktop profiles on the scanner front panel (in a  
tab-like fashion), it will use this character. By default, the character specified in the Setup wizard  
(if left blank, you will be prompted to enter an initial letter) is used.  
Description  
This field allows you to enter a profile description (what it does). This will be displayed as a  
“Tool Tip” when the mouse cursor is moved over the profile in the Scan Profile List.  
Image Processing  
Checking the Image Processing checkbox and then clicking the Details button displays the Image  
Processing Options screen. This screen lets you select to:  
Despeckle Remove small dots from images.  
Straighten Automatically straighten pages.  
Auto-Crop Borders are detected and images are cropped.  
18  
Network Scanner Tool User’s Guide  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Image Processing Options Screen  
After selecting your options on the Image Processing Options screen, click OK.  
Convert by OCR  
This option lets you change image files to text files using OCR (Optical Character Recognition),  
and automatically launches the program associated with the file type (for example, MS Word for  
RTF files). These are the same options as Sharpdesk’s Convert By OCR and are accessible by  
clicking the Details button.  
Note: the Details button is only enabled if the Convert by OCR box is selected.  
Refer to your Sharpdesk User’s Guide for more information on using this option.  
Output Options  
Four Output Options are available: Email, Launch Program, Move File to Folder, and Override  
Scanner File Name Settings (you must select at least one).  
Email  
If you select Email, the process will launch your MAPI-compliant mail client on your  
computer, attaching the image as an attachment. You can then add your cover message and  
enter the destination email address.  
Launch Program  
If you select Launch Program, you can select an application capable of opening the file. For  
example, an application that can open TIFF files (if Image is selected and TIFF format is  
selected in the scanning information area) or an application that can open Text files (if Text is  
selected and the OCR output type property is set to RTF). To select the program to start, click  
the Details button next to the option and the following screen will display:  
Network Scanner Tool User’s Guide  
19  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Launch Applications Options Screen  
If Sharpdesk is installed on your computer, it will automatically be selected as the default  
Program File. You can select another program by clicking Browse. A standard Windows  
Open dialog displays. Navigate to the desired application and either double-click it or select  
it, and then click Open.  
Open Screen  
Select the file type which will be opened with the selected application Image, Text  
Document, or Custom.  
Note: Some options will be unavailable for selection based on your profile property  
selections (for example, if you have not selected Convert by OCR, the Text Document option  
on this window will not be available).  
If you selected the Custom option, click Advanced, enter the command-line parameters  
required to launch the application, and then click OK.  
After making your selections on the Launch Applications Options screen, click OK.  
20  
Network Scanner Tool User’s Guide  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Move File To Folder  
This option lets you select the folder that your scan will be moved to. When you click  
Details, the Send to Folder screen displays.  
Send to Folder Screen  
Click Browse to display the Browse for Folder screen where you can select the target  
folder.  
Browse For Folder Screen  
After selecting your folder, click OK.  
Important Note: Sharp multifunction scanners with Network Scanner Expansion need to be  
configured to supply a unique identifier when sending scanned images to the Network  
Scanner Tool. These options are set by the scanner’s E-mail/Network Scanning Setup web  
page. Under the Network Scanning Setup pane, use the File Name options to be sure that  
each scan arrives with a unique name. If this is not done, all scans will arrive with the same  
name, each new one over-writing the one that arrived before. The web page can be accessed  
Network Scanner Tool User’s Guide  
21  
Download from Www.Somanuals.com. All Manuals Search And Download.  
using the Web Setup button on the Scanners tab described below.  
Override Scanner File Name Settings  
This option lets you rename files received from a scanner. Click Details to display the  
Acquire Properties screen.  
Acquire Properties Screen  
You can select to use the Current Data Format, which can be selected from the drop-down  
list, or a fixed prefix you define followed by a sequence number, for example, Image (2).  
After making your selection, click OK.  
To close the Properties for Profile screen and apply the settings, click OK. The Network  
Scanner Tool window re-displays.  
Reviewing Profile Settings  
You can review the options assigned to a profile by clicking on a profile name in the Profiles list  
and then clicking the Properties button, or by double-clicking on the profile name.  
Deleting a Profile  
To delete a profile, select it from the Profiles list and then click the Delete button. When the  
confirmation message displays, click yes. This deletes the associated Destination from scanners  
that have been selected on the Scanners tab.  
Profile Default  
You can set one profile as the default by selecting it from the Profiles list and then clicking the  
Set as Default button. This default profile executes whenever a scan is sent to your workstation  
and the destination directory of the scanner configuration web page is left blank. The default  
profile will be displayed in bold text in the Profiles list.  
Note: This operation does not enable the profile and therefore does not update the scanner(s).  
22  
Network Scanner Tool User’s Guide  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
After entering or updating information on the Profiles tab, click Apply to apply your updates and  
keep the Network Scanner Tool screen active. To apply your changes and close the screen, click  
OK. To close the screen without saving any changes which may have been made, click Cancel.  
Network Scanner Tool User’s Guide  
23  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Scanners Tab  
The Scanners tab lets you:  
Add a new scanner with Scanner Expansion.  
Examine and/or change scanner properties.  
Delete an existing scanner.  
Automatically detect Sharp scanners connected to the network.  
Use Web Setup pages of a Sharp multifunction scanner to change configuration values.  
Enable/disable a scanner (by checking its checkbox).  
Scanners Tab  
Adding a New Scanner  
To add a new scanner, click the New button on the Scanners tab. The Scanner Properties screen  
displays allowing you to add a scanner. If you select a scanner that was automatically detected by  
the Network Scanner Tool, then an IP address displays in the Scanner Properties screen. If you  
want to add a scanner that was not automatically detected, you will have to manually enter the  
correct IP address or Host Name (DNS or WINS).  
24  
Network Scanner Tool User’s Guide  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Scanner Properties Screen  
The following options are available on this screen.  
IP Address  
When the IP address is used, the Network Scanner Tool verifies that the IP address is  
assigned to a Sharp scanner.  
If your network operates under the Simple Addressing or Regular DHCP policies described  
in Chapter 2, it is recommended to select ‘IPAddress’ to identify the scanner. IP addresses are  
available from the Print Configuration Page or your Network Administrator.  
Host Name  
If your network operates under the Full or Exception DHCP policy described in Chapter 2, it  
is recommended to use ‘Host Name’ to identify the scanner. Host Names for scanners are  
available from your Network Administrator.  
Once you enter the Host Name, the Network Scanner Tool will automatically fill in the  
correct IP address.  
Advanced  
The Advanced button allows you to specify how your PC network address is to be resolved:  
Network Scanner Tool User’s Guide  
25  
Download from Www.Somanuals.com. All Manuals Search And Download.  
Advanced Scanner Settings Screen  
If your network operates under Simple Addressing or Exception DHCP policies  
described in Chapter 2, it is recommended to select ‘Use IPAddress’ to identify your  
computer.  
If your network operates under Regular DHCP or Full DHCP policies described in  
Chapter 2, it is recommended to select ‘Use Host Name’ to identify your computer.  
After making your selection, click OK.  
The following table summarizes the recommended choices depending on the policy in force  
on your network.  
POLICY  
THE SCANNER ADDRESS  
THE COMPUTER ADDRESS  
1) Simple addressing  
Use IP address  
Use IP address  
2) Regular DHCP  
3) Full DHCP  
Use IP address  
Use Host Name  
Use Host Name  
Use Host Name  
Use Host Name  
Use IP address  
4) Exception DHCP  
Note: Periodically, after the setup wizard runs, the addressing methods selected will not  
match this table. This is generally not a problem, but if you have trouble using the ‘Scan to  
Desktop’ profiles, set up the addresses manually to correct the problem.  
After entering the IPAddress or Host Name on the Properties for Scanner screen, click  
OK. The process settings take effect immediately.  
Examining/Changing Scanner Properties  
Select the scanner for which you want to view or update settings from the Known Scanners list  
and click the Properties button. The Properties for Scanner screen displays the settings for the  
specified scanner and can be updated as described above.  
26  
Network Scanner Tool User’s Guide  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
Deleting a Scanner  
To delete a scanner, select it from the Known Scanners list and then click the Delete button.  
When the confirmation message displays, click Yes.  
Any active profiles residing on that scanner will be removed as part of the scanner delete process.  
Enable/Disable a Scanner  
You can enable or disable a scanner for scanning to your computer by checking or unchecking  
the box next to the scanner name.  
Auto Detect  
This option will cause the Network Scanner Tool to search the local subnet for Sharp scanners  
that are capable of network scanning. The local subnet consists of those IP addresses that have the  
first three segments in common. Any scanner that is found will be listed but not enabled. Once  
detected and listed, you need to check the ones you would like to use with the Network Scanner  
Tool.  
Web Setup  
Note: An administrator login might be required to use this feature.  
This option lets you use a scanner’s web page to change its configuration values. These pages are  
accessible by selecting a scanner from the Known Scanners list and then clicking the Web Setup  
button. Adding or deleting profiles with the web page will not update the listing of profiles used  
by the Network Scanner Tool. Changing options from a scanners web page is not recommended.  
After entering or updating information on the Scanners tab, click Apply to apply your updates  
and keep the Network Scanner Tool screen active. To apply your changes and close the screen,  
click OK. To close the screen without saving changes which may have been made, click Cancel.  
System Options Tab  
The Network Scanner Tool uses a modified FTP server that is controlled using the System  
Options tab. This tab lets you set the FTP port number for communications with your computer  
as well as FTP reads.  
Note: The FTP service is automatically started when the Network Scanner Tool is started. You  
can use the Stop button to stop the service, and the Start button to restart it.  
Security is provided using a unique port (rather than the standard FTP port number) and by  
allowing only receipt of files. The modified FTP server always uses an anonymous login so there  
is no risk of a user name or password being intercepted. Since FTP Get commands can be  
disabled, no other computer can read files that are sent to the modified FTP server.  
Network Scanner Tool User’s Guide  
27  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
System Options Tab  
The Network Scanner Tool limits the type of files that can be transferred to your computer to  
certain file types including .TIF, .JPG, JPEG and .PDF with or without compression.  
FTP Port Number  
The Network Scanner Tool can use a different port number than the standard FTP port number  
(21). However, if an FTP profile-type is used to scan from a multi-function printer, the FTP port  
number must be set to 21. You can specify a port number 21 or in the range of 1025..65535.  
Allow FTP file upload only  
When selected, the scanner can only be used to upload files to the FTP home directory. If not  
selected, both uploads and downloads are possible.  
Allow anonymous FTP log-in (default)  
When selected, the FTP service will allow anonymous logins (where the user is “anonymous”  
and the password is a valid email address). This option is required for older scanners that do not  
support a more secure FTP login.  
Use custom FTP log-in  
When selected, the Secure Account options become available allowing you to apply a more  
secure (non-anonymous) FTP login. You can either select the “Auto Generate User and  
Password” option which will automatically generate the User ID and Password, or you can  
specify a User ID and Password using 6-32 characters.  
28  
Network Scanner Tool User’s Guide  
Download from Www.Somanuals.com. All Manuals Search And Download.  
 
User Name / Password can only be a combination of English letters (a-z or A-Z),  
digits (0-9), space, and punctuation marks.  
After entering or updating information on the System Options tab, click Apply to apply your  
updates and keep the Network Scanner Tool screen active. To apply your changes and close the  
screen, click OK. To close the screen without saving changes which may have been made, click  
Cancel.  
Network Scanner Tool User’s Guide  
29  
Download from Www.Somanuals.com. All Manuals Search And Download.  

Shure Car Amplifier 27B8500 User Manual
Sierra Wireless Modem 2130374 v3 User Manual
Soleus Air Air Conditioner GM PAC 10E2 User Manual
Sony Car Stereo System AVD S50ES User Manual
Sony CD Player CDP NW10 User Manual
Sony Computer Drive HDPS M1 User Manual
Sony CRT Television PVM 136 User Manual
Stanley Black Decker Saw RS25 User Manual
Stiga Lawn Mower 13 6133 36 User Manual
Sunbeam Frozen Dessert Maker GL5500 User Manual