MODEL: MX-FXX1
Facsimile Guide
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TRANSMITTING ORIGINALS OF DIFFERENT
SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . . . . 82
CONNECTING AND USING AN EXISTING
PHONE (Extension Phone Connection) . . . . . . . . 112
• RECEIVING A FAX AFTER ANSWERING A
Reception) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
ADDING YOUR SENDER INFORMATION TO
FAXES (Own number sending) . . . . . . . . . . . . . . . . 86
• TEMPORARILY CHANGING THE SENDER
CALLING A FAX MACHINE AND INITIATING
RECEPTION (Polling) . . . . . . . . . . . . . . . . . . . . . . . . 88
• INITIATING POLLING RECEPTION
CHECKING THE STATUS OF FAX
JOBS
MANUALLY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
SENDING A FAX WHEN ANOTHER MACHINE
POLLS YOUR MACHINE (Polling Memory). . . . . . . 91
• RESTRICTING POLLING ACCESS (Polling
security) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
• SCANNING A DOCUMENT INTO POLLING
MEMORY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
• PRINTING A DOCUMENT STORED IN THE
PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
• DELETING A DOCUMENT FROM THE
• JOB QUEUE SCREEN AND COMPLETED
JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . . . 115
• OPERATION WHEN A JOB IN THE JOB
QUEUE IS COMPLETED. . . . . . . . . . . . . . . . . . 118
• CHECKING A RESERVED JOB OR THE JOB
IN PROGRESS. . . . . . . . . . . . . . . . . . . . . . . . . . 119
CANCELLING A FAX IN PROGRESS OR A
PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
RESERVED FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
PERFORMING F-CODE
COMMUNICATION
PRINTING A TRANSACTION
ACTIVITY REPORT
• CREATING MEMORY BOXES IN THE
MACHINE FOR F-CODE COMMUNICATION . . . 97
• CHANGING THE TRANSACTION REPORT
CONFIDENTIAL COMMUNICATION USING
TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . 125
• INFORMATION APPEARING IN THE RESULT
COLUMN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
• PRINTING A FAX RECEIVED BY F-CODE
CONFIDENTIAL RECEPTION . . . . . . . . . . . . . . 100
POLLING MEMORY TRANSMISSION USING
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
• SCANNING A DOCUMENT INTO A MEMORY
CONNECTIONS AND SETTINGS AFTER THE
MACHINE IS MOVED. . . . . . . . . . . . . . . . . . . . . . . . 128
• MAKE SURE THE MAIN POWER SWITCH IS
IN THE "ON" POSITION. . . . . . . . . . . . . . . . . . . 129
TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . 104
• PRINTING A DOCUMENT STORED FOR
F-CODE POLLING TRANSMISSION. . . . . . . . . 107
• DELETING A DOCUMENT STORED FOR
F-CODE POLLING TRANSMISSION. . . . . . . . . 108
RELAY REQUEST TRANSMISSION USING
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
RELAY BROADCAST TRANSMISSION USING
F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
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ABOUT THIS MANUAL
Please note
• For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide.
• For information on your operating system, please refer to your operating system manual or the online Help function.
• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please
contact your dealer or nearest authorised service representative.
• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem
is discovered, please contact your dealer or nearest authorised service representative.
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due
to use of the product.
Warning
• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as
allowed under copyright laws.
• All information in this manual is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a saddle stitch finisher, punch module, and inserter are installed on the machine.
For some functions and procedures, the explanations assume that devices other than the above are installed.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
MANUALS PROVIDED WITH THE MACHINE
Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When
using the machine, read the appropriate manual for the feature you are using.
Printed manuals
Manual name
Safety Guide
Contents
This manual contains instructions for using the machine safely and lists the specifications of the machine
and its peripheral devices.
Software Setup
Guide
This manual explains how to install the software and configure settings to use the machine as a printer or
scanner.
This manual provides easy-to-understand explanations of all the functions of the machine in a single
volume.
Detailed explanations of each of the functions can be found in the manuals in PDF format.
Quick Start Guide
Troubleshooting
This manual explains how to remove paper misfeeds and provides answers to frequently asked questions
regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using
the machine.
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Operation manuals in PDF format
The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To
view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals
is explained in "How to download the manuals in PDF format" in the Quick Start Guide.
Manual name
User's Guide
Contents
This manual provides information, such as basic operation procedures, how to load paper, and machine
maintenance.
Copier Guide
Printer Guide
This manual provides detailed explanations of the procedures for using the copy function.
This manual provides detailed explanations of the procedures for using the printer function.
This manual provides detailed explanations of the procedures for using the fax function.
Facsimile Guide
(This manual)
This manual provides detailed explanations of the procedures for using the scanner function and the
Internet fax function.
Scanner Guide
This manual provides detailed explanations of the procedures for using the document filing function. The
document filing function allows you to save the document data of a copy or fax job, or the data of a print
job, as a file on the machine's hard drive. The file can be called up as needed.
Document Filing
Guide
This manual explains the "System Settings", which are used to configure a variety of parameters to suit
the aims and the needs of your workplace. Current settings can be displayed or printed out from the
"System Settings".
System Settings
Guide
Icons used in the manuals
The icons in the manuals indicate the following types of information:
This alerts you to a situation where there is a
risk of machine damage or failure.
This indicates the name of a system setting and a provides a
brief explanation of the setting.
For detailed information on each system setting, see the
System Settings Guide.
This provides a supplemental explanation of a
function or procedure.
When "System Settings:" appears:
A general setting is explained.
This explains how to cancel or correct an
operation.
When "System Settings (Administrator):" appears:
A setting that can only be configured by an administrator is
explained.
5
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BEFORE USING THE MACHINE
AS A FAX
1
This section provides information that you should know before using the machine as a fax machine.
BASE SCREEN OF FAX MODE
To use the fax function, select settings and operations in the base screen of fax mode. To display the base screen of fax
mode, touch the [IMAGE SEND] key and then touch the [Fax] tab.
DOCUMENT
FILING
COPY
IMAGE SEND
Ready to send.
Speaker
Resend
PC Scan
Auto
Scan
Internet Fax
Original
Fax
USB Mem. Scan
Address Book
Auto
Scan:
Send:
Direct TX
Auto
This screen only appears
when the fax function or
Internet fax function has been
installed.
Exposure
Sub Address
Resolution
Standard
Address Review
File
Special Modes
The contents of the screen
will vary depending on the
devices that are installed.
Quick File
Auto Reception
Fax Memory:100%
Each of the other modes that can be displayed by pressing the [IMAGE SEND] key (scan, Internet fax, USB memory,
and PC scan modes) also have base screens.
Transmission destinations can be stored in one-touch keys in the address book and retrieved from the address book
screen when you need to use them. The address book is shared by fax mode, scan mode, and Internet fax mode.
To display the address book screen, touch the [Address Book] key in the base screen. To display the base screen, touch
the [Condition Settings] key in the address book screen. This manual refers to the base screen of fax mode as the "base
screen".
Base screen of fax mode
Address book screen
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto
PC Scan
Auto
5
10
15
To
Cc
Condition
Settings
Address Book
Send:
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
1
2
DirX
Addreview
Address Entry
Exposure
Auto
Sub Address
Resolution
Standard
Global
Address Review
File
Special Modes
Address Search
Sub Address
Sort Address
Quick File
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
Auto Reception
Fax Memory:100%
The procedures in this manual begin from the base screen of fax mode.
System Settings (Administrator): Default Display Settings
One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched.
• Base screen of each mode (scan, Internet fax, fax, or data entry mode)
• Address book screen (alphabetical/custom index)
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BASE SCREEN OF FAX MODE
This screen is used to select settings and operations in fax mode.
DOCUMENT
FILING
COPY
IMAGE SEND
(1)
(2)
(9)
(10)
Ready to send.
Speaker
Resend
PC Scan
Auto
Scan
Internet Fax
Original
Fax
USB Mem. Scan
(3)
(4)
Address Book
Auto
Scan:
Send:
Direct TX
Auto
Exposure
(5)
(6)
(11)
Sub Address
Resolution
Standard
Address Review
File
Special Modes
(12)
(13)
(14)
(7)
Quick File
Auto Reception
Fax Memory:100%
(15)
(8)
(1) Mode select keys
(7) Customized keys
Use these keys to switch between copy, image send, and
document filing modes.
The keys that appear here can be changed to show
settings or functions that you prefer.
To switch to fax mode, touch the [IMAGE SEND] key.
(2) This shows various messages and the destinations
that have been entered.
(8)
key
Touch this key to dial a fax destination using a search
number.
The
icon on the left indicates fax mode.
(3) Send mode tabs
Use these keys to change the mode of the image send
function. Tabs of modes that cannot be used because the
appropriate options (Internet fax expansion kit,
application integration module) are not installed do not
appear.
(9) [Speaker] key / [Pause] key / [Space] key
Touch this key to dial using the speaker.
When entering a fax number to be dialled, the key
changes to the [Pause] key. When entering a
sub-address, the key changes to the [Space] key.
If the [Fax] tab does not appear, touch the
tab to move the screen.
(10) [Resend] key / [Next Address] key
(4) [Address Book] key
Touch this key to redial a fax number. When entering a
fax number to be dialled, this key changes to the [Next
Address] key.
Touch this key to dial using a one-touch key or group
key. When the key is touched, the address book screen
appears.
(11) Image settings
Image settings (original size, exposure, resolution) can
be selected.
(5) [Direct TX] key
Touch this key to send a fax by direct transmission.
When the [Direct TX] key is not highlighted, normal
transmission (memory TX mode) is selected.
☞ If you wish to send a fax ahead of other previously
reserved fax transmissions, use direct transmission
(12)
key
This key appears when a special mode or 2-sided
scanning is selected. Touch the key to display the
selected special modes.
(13) [Special Modes] key
Touch this key to use a special mode.
(6) [Sub Address] key
Touch this key to enter a sub-address and passcode for
F-code transmission.
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(14)
key
(15) This shows the currently selected fax reception
mode and the amount of free memory remaining.
When "Hold Setting for Received Data Print" is enabled,
this appears when a fax has been received. Touch this
key to open a password entry screen. Enter the set
password to print the received fax.
Customizing displayed keys
Special mode keys and other keys can be displayed in the base screen. You can assign frequently used functions to these
keys to access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key
Setting" in the Web pages. The following keys appear by factory default:
• [Address Review] key
Touch this key to display a list of the destinations that have been selected in the address book. This is the same key
as the [Address Review] key in the address book screen.
• [File] key, [Quick File] key
Touch either key to use Quick File or File in document filing mode. For more information on the document filing
function, see the Document Filing Guide.
Example: When "Dual Page Scan", "Job Build", and "Mixed Size Original" are assigned to the customized
keys.
Scan
Internet Fax
Fax
USB Mem. Scan
Internet Fax
Address Book
Original
Auto
Auto
Scan:
Send:
Direct TX
Auto
Exposure
Sub Address
Resolution
Standard
Dual Page
Scan
Special Modes
These 3 keys can be changed
as desired.
Job Build
Mixed Size
Org
Auto Reception
Fax Memory:100%
Displaying a program key in the base screen will enable you to call up the program by simply touching the key.
System Settings (Administrator): Customize Key Setting
Registration is performed in [System Settings] - [Operation Settings] - "Customize Key Setting" in the Web page menu.
Checking what special modes are selected
The
key appears in the base screen when a special mode or 2-sided scanning is selected.
The
key can be touched to display the selected special modes. To close the screen, touch the [OK] key.
Scan
Internet Fax
Fax
USB Mem. Scan
PC Scan
OK
Function Review
Erase
Address Book
Original
Auto
Auto
Scan:
Send:
Edge:10mm
Centre:10mm
:
:
:
Direct TX
Auto
Exposure
Day of the Week:Monday
Time: 21:30
Timer
1
1
Sub Address
Resolution
Standard
Mixed Size
Original
On
Address Review
File
Special Modes
Quick File
Auto Reception
Fax Memory:100%
The special mode settings cannot be changed from the function review screen. To change a setting, touch the [OK] key to
close the function review screen and then touch the [Special Modes] key and select the setting that you wish to change.
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ADDRESS BOOK SCREEN
This screen is used to select a destination from the list of stored destinations.
(9)
(10)
CCC CCC
0123456789
(1)
(2)
(3)
(4)
(5)
5
10
15
To
Cc
Condition
Settings
(11)
(12)
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
Global
Address Search
(6)
(7)
Sub Address
Sort Address
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
(8)
(13)
(1) This shows the destination that has been selected.
(2) Number of displayed items selector key
(8) [Sort Address] key
Touch this key to change the index tabs to custom
indexes or to display one-touch keys by send mode.
Touch to change the number of destinations (one-touch
keys) displayed in the address book screen. Select 5, 10,
or 15 destinations.
(9) [To] key
(3) [Condition Settings] key
Touch this key to enter a selected destination (one-touch
key).
Touch this key to select transmission settings and
operations. When the key is touched, the base screen
appears.
(10) [Cc] key
Not used in fax mode.
(4) [Address Review] key
Touch this key to view a list of the selected destinations.
The selected destinations can be changed.
(11) One-touch key display
This shows the one-touch keys of the destinations that
have been stored in the address book. This manual
refers to keys in which single destinations and groups are
stored as one touch keys. Keys that have fax numbers
stored are indicated by
(5) [Address Entry] key
.
Not used in fax mode.
(6) [Global Address Search] key
(12) Index tabs
When the use of an LDAP server has been enabled in
the machine's Web page, a fax number can be obtained
from a global address book.
Touch this to change indexes.
(13)
key
Touch this key to retrieve a destination using a search
number.
(7) [Sub Address] key
Touch this key to enter a sub-address and passcode for
F-code transmission.
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Destinations stored for the network scanner and Internet fax functions are indicated by a different icon.
• System Settings: Address Book
This is used to store fax numbers in one-touch keys.
• System Settings (Administrator): The Number of Direct Address Keys Displayed Setting
This is used to change the default setting for the number of one-touch keys displayed in the address book screen.
• System Settings (Administrator): Default Display Settings
One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched.
• Base screen of each mode (scan, Internet fax, fax, or data entry mode)
• Address book screen (alphabetical/custom index)
CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN
THE ADDRESS BOOK SCREEN
You can show only destinations of a specific transmission mode in the address book screen, or change the displayed
index tabs from the alphabetical tabs to the custom tabs. The procedure for selecting destinations does not change.
5
10
15
To
Cc
Touch the [Sort Address] key.
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
1
2
Address Review
Address Entry
Global
Address Search
1
2
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
Sort Address
(1)
(2)
Change the display mode.
(1) Touch the key of the mode or tab that you
wish to display.
OK
Sort Address
Tab Switch
ABC
Address Type
All
• To show only the one-touch keys of a particular send
mode, touch the desired mode key under "Address
Type".
• To change the index tabs to the custom indexes, touch
the [User] key under "Tab Switch".
Group
User
E-mail
FTP/Desktop
Fax
Network Folder
Internet Fax
(2) Touch the [OK] key.
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Index display
Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs
by their initials. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used
destinations in the [Frequent Use] index. Specify that a destination be displayed in the [Frequent Use] index when you
store the destination.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
1
2
Address Review
Address Entry
Global
Address Search
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
Sort Address
Index tabs
The destinations can be displayed in alphabetical order by their initials.
Each time the displayed index tab is touched, the display order changes in the following order: search numbers (page
19), ascending names, descending names, search numbers... When the display order is changed, the display order of
the other index tabs also changes.
Ordered by search number (default)
Ascending names
Descending names
Frequent Use
ABCD
Frequent Use
ABCD
Frequent Use
ABCD
Index names can be changed using "Custom Index" in the system settings, allowing you to create groups of one-touch
keys that can be easily recognized. For more information on "Custom Index", see the System Settings Guide.
System Settings: Custom Index
This is used to store custom index names. The custom index where a one-touch key appears is specified when the
transmission destination is stored in the key.
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FAX TRANSMISSION SEQUENCE
This section explains the basic procedure for sending a fax.
Place the original.
Place the original in the document feeder tray of the automatic
document feeder, or on the document glass.
Change the mode.
Change to fax mode.
Touch the [IMAGE SEND] key and then the [Fax] tab.
DOCUMENT
FILING
COPY
IMAGE SEND
Ready to send.
Speaker
Resend
PC Scan
Auto
Scan
Internet Fax
Original
Fax
Scan:
Auto
USB Mem. Scan
Address Book
Auto
A4
Scan:
Direct TX
Exposure
Sub Address
Resolution
Standard
Address Review
File
Special Modes
Quick File
Auto Reception
Fax Memory:100%
Select image settings.
Select settings for the original to be faxed.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
A4
PC Scan
Auto
• [Original] key: Use this key to select the original size, the
original send size, and 2-sided original
scanning.
Address Book
Auto
Send:
Direct TX
Auto
Exposure
Sub Address
Resolution
Standard
SEND SIZE (Enlarge/Reduce
Address Review
File
Special Modes
AUTOMATICALLY SCANNING BOTH
SIDES OF AN ORIGINAL (2-Sided
Quick File
Auto Reception
Fax Memory:100%
• [Exposure] key: Use this key to adjust the exposure of the
image.
☞
• [Resolution] key: Use this key to adjust the resolution of the
image.
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Special mode settings
Touch the [Special Modes] key to select special modes such
as timer transmission and the erase function.
Scan
Internet Fax
Original
Fax
USB Mem. Scan
A4
PC Scan
Auto
Address Book
Auto
Scan:
Send:
Direct TX
Auto
Exposure
Sub Address
Resolution
Standard
Address Review
File
Special Modes
Quick File
Auto Reception
Fax Memory:100%
Enter the destination fax number
• [Address Book] key: Select a destination that is stored in
the address book or look up a
Ready to send.
Speaker
Resend
PC Scan
Auto
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
destination in a global address book.
Address Book
Auto
A4
Send:
Direct TX
Auto
Exposure
Sub Address
Resolution
Standard
•
key: Use a search number to specify a destination
stored in the address book.
Address Review
Special Modes
File
Quick File
Auto Reception
Fax Memory:100%
• [Resend] key: Select a fax number from the last eight
destinations used for transmission.
22)
or
• Numeric keys: Enter a fax number.
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Begin transmission
Scan the original and send the fax.
If the original is placed on the document glass, follow these
steps to start scanning and transmission:
When sending a fax normally (memory transmission)
(1) Press the [BLACK & WHITE START] key (
(2) When scanning is finished, replace the original with the
next original.
).
Transmission begins
(3) Press the [BLACK & WHITE START] key (
).
(4) Repeat steps (2) and (3) until all originals have been
scanned.
(5) Touch the [Read-End] key.
When sending a fax in direct transmission mode
Multiple originals cannot be scanned in direct transmission
mode.
Press the [BLACK & WHITE START] key (
transmission.
) to start
When transmission ends, image settings and convenient special mode settings are cleared.
To cancel scanning...
Press the [STOP] key (
).
System Settings (Administrator): Default Display Settings
The settings can be kept in effect a fixed period of time after scanning is completed.
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ENTERING DESTINATIONS
2
This chapter explains how to enter destination fax numbers.
Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using
the address book or a search number.
ENTERING A FAX NUMBER WITH THE
NUMERIC KEYS
Enter the destination fax number with
the numeric keys.
Take care to enter the correct number.
If an incorrect number is entered...
Press the [CLEAR] key (
) to clear the number and then enter the correct number.
Entering a pause between digits of the number
Enter a pause after the number used to dial out from a PBX (for example, after "0"), or after the country code when
dialling an international number.
Pause
Next Address
PC Scan
Auto
Touch the [Pause] key.
A hyphen "-" is entered when the [Pause] key is touched once.
1234567890-
Scan
Internet Fax
Original
Fax
Scan:
USB Mean
Address Book
A4
Auto
Send:
Direct TX
Exposure
Auto
Sub Address
Resolution
Standard
Special Modes
Address Review
File
Quick File
Auto Reception
Fax Memory:100%
System Settings (Administrator): Pause Time Setting
This is used to set the length of pauses. The default setting is 2 seconds.
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RETRIEVING A FAX NUMBER FROM THE
ADDRESS BOOK
The address book screen shows stored destinations as one-touch keys.
A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called "one-touch
dialling". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by
simply touching the key. This is called "group dialling". This dialling method is convenient when you wish to send a fax to
(or poll) multiple fax destinations.
One-touch keys are grouped on alphabetical index tabs to make it easy to find a destination.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
1
2
Address Review
Address Entry
Global
Address Search
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
Sort Address
When destinations of other scan modes are stored in addition to fax destinations, an icon indicating the mode appears
together with the name of the destination in each one-touch key.
Icon
Mode
Fax
When multiple destinations are stored
Scan to E-mail
Internet Fax
Scan to FTP
Scan to Network Folder
Scan to Desktop
System Settings: Address Book
This is used to store destinations (names and fax numbers) in the address book.
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RETRIEVING A STORED DESTINATION
A destination fax number is retrieved by simply touching the one-touch key of that destination.
Scan
Internet Fax
Original
Fax
USB Mem. Scan
A4
Auto
PC Scan
Auto
Touch the [Address Book] key.
Address Book
Scan:
Send:
DireX
Auto
Exposure
Sub Address
Resolution
Standard
Address Review
File
Special Modes
1
2
Quick File
Auto Reception
Fax Memory:100%
(3) (2)
Select the destination.
5
10
15
To
Cc
(1) Touch the index tab where the destination
is stored.
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
1
2
Address Review
Address Entry
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
If you select an incorrect destination, touch the key again
to cancel the selection.
Sub Address
Sort Address
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
(3) Touch the [To] key.
This enters the selected destination.
(1)
• Frequently used destinations can be displayed in the [Frequent Use] index. Specify that a destination be displayed
in the [Frequent Use] index when you store the destination.
• To continue specifying other destinations...
Touch the [Next Address] key and repeat (2) and (3) of this step.
• System Settings (Administrator): Must Input Next Address Key at Broadcast Setting
This setting determines whether or not the [Next Address] key can be omitted before specifying the next destination.
Factory default setting: The [Next Address] key can be omitted.
• System Settings (Administrator): Disable Switching of Display Order
This is used to disable switching of the order of display of the one-touch keys in the address book screen. The currently
selected display order will be the order that is used after this setting is enabled.
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CHECKING AND DELETING ENTERED DESTINATIONS
When multiple destinations have been entered, you can display and check the destinations. You can also delete a
destination (cancel selection of the destination).
5
10
15
To
Cc
Touch the [Address Review] key.
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
1
2
Address Review
Addrestry
Global
1
Address Search
Sub Address
Sort Address
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
Check the destinations and then touch
the [OK] key.
OK
Address Review
CCC CCC
LLL LLL
NNN NNN
PPP PPP
RRR RRR
TTT TTT
KKK KKK
MMM MMM
OOO OOO
QQQ QQQ
SSS SSS
UUU UUU
001
003
005
007
009
011
002
004
006
008
010
012
Cc
1
2
To
2
To delete a destination...
Touch the one-touch key of the destination that you wish to delete. A message will appear to confirm the deletion.
Touch the [YES] key.
Deselect the address?
BBB BBB
No
Yes
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USING A SEARCH NUMBER TO RETRIEVE
A DESTINATION
A destination stored in the address book can be retrieved using the
mode or in the address book screen.
key. This can be done in the base screen of fax
Scan
Internet Fax
Original
Fax
USB Mem. Scan
Auto
A4
PC Scan
Auto
Touch the
key.
Address Book
Scan:
Send:
Direct TX
Exposure
Auto
Sub Address
Resolution
Standard
Special Modes
Address Review
File
1
2
Quick File
Auto Reception
Fax Memory:100%
Enter the 3-digit search number of the
address with the numeric keys.
When the 3-digit search number is entered, the stored address
is retrieved and specified as a destination.
• The search number is programmed when the destination is stored in the address book.
• If you do not know the search number, print the one-touch address list using "Sending Address List" in the system
settings.
• When entering search numbers such as "001" and "011", "0" can be omitted. For example, to enter "001", enter "1"
and touch the
key or the [Next Address] key.
If an incorrect search number is entered...
Press the [CLEAR] key ( ) to clear the number and enter the correct number.
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RETRIEVING A DESTINATION FROM A
GLOBAL ADDRESS BOOK
If an LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book.
(2)
Open the global address search screen.
5
10
15
To
Cc
(1) Touch the [Address Book] key in the base
screen.
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
1
2
Address Review
Address Entry
(2) Touch the [Global Address Search] key.
1
Global
Address Search
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
Sort Address
(1)
(2)
Search for the destination.
If only one LDAP server has been stored, (1) and (2) are not
Cancel
OK
Server Change
necessary. Go directly to (3).
Server 1
Server 2
Server 3
Server 4
Server 5
Server 6
(1) Touch the key of the LDAP server that you
wish to use.
(2) Touch the [OK] key.
(3) Search for the destination in the search
screen.
Server 7
Enter search characters for the destination and touch the
[Search] key. The search results will appear after a brief
interval.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
2
How to search
Enter a maximum of 64 characters for the search characters. The system will look for names starting with the entered
letters.
An asterisk can be used as follows:
XXX
XXX:
XXX
:
Names beginning with "XXX".
Names that end with "XXX".
Names that include "XXX".
:
AA XX: Names that start with "AA" and end with "XX".
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(2)
(1)
Select the destination.
(1) Touch the key of the desired destination.
To
Cc
Condition
Settings
If no names are found that match the search letters, a
message will appear. Touch the [OK] key to close the
message and touch the [Search Again] key to search
again.
Detail
XXX
Address Review
Search Again
XXX AAA
XXX BBB
XXX CCC
XXX DDD
XXX EEE
XXX FFF
0123456789
9876543210
0612345678
0687654321
0676543210
0601234567
1
2
(2) Touch the [To] key.
Address Book
This enters the selected destination.
If you wish to select another destination, repeat steps (1)
and (2) above.
3
• If more than 30 matches are found, a message will appear in the screen. Touch the [OK] key to close the message.
A maximum of 300 search results are displayed. If the desired destination was not found, touch the [Search Again]
key to add more search letters.
• To check the information stored in a destination...
Touch the key of the destination and then touch the [Detail] key. The information stored for the selected destination
will appear. Check the information and then touch the [OK] key to return to the search results screen.
• If a screen for selecting the item to be used appears...
If the selected destination includes an E-mail address or other address in addition to the fax number or telephone
number, you will need to select which item you wish to use. Touch the [Fax] key to retrieve the fax number.
Storing a destination from a global address book in the machine's
address book
A destination from a global address book can be stored in the machine's address book as a one-touch key.
Touch the [Detail] key in the search results screen of the global address book (the screen of step 3 above) to display
information on the selected destination. Touch the [Register] key in the detailed information screen and then touch the
item to be used (the [Fax] key in this case). The following screen will appear.
Exit
Direct Address / Individual
E-mail
Internet Fax
Fax
Search Number
001
Name
Initial
Fax No.
Key Name
Mode
AAA AAA
A
User 1
Index
0123456789
AAA AAA
33.6 kbps/None
The information stored in the global address book is automatically entered. (The settings can be changed if needed. For
detailed information on each item, see "Address Control" in the System Settings Guide.) However, configure the items
below manually. To complete the storing procedure, touch the [Exit] key.
• [Initial] key: Touch this key to enter the initials that determine where the destination will appear in the alphabetical
index and the order of one-touch key display.
• [Index] key: Touch this key to select the custom index in which the address will appear. You can also select whether
or not the destination will be included on the [Frequent Use] tab of the address book.
• [Mode] key: Touch this key to configure the "Transmission Speed" and "International Correspondence Mode"
settings. These settings have already been configured, however, if the destination is an international
destination, or if you find that communication errors frequently occur when communicating with that
destination, you can try changing the settings.
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USING THE RESEND FUNCTION
The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these
can be selected to resend to that destination.
Ready to send.
Resend
PC
Auto
Touch the [Resend] key.
Speaker
Scan
Internet Fax
Original
Fax
USB Mem. Scan
Address Book
A4
Auto
Scan:
Auto
Send:
Direct TX
Exposure
Sub Address
Resolution
Standard
1
2
Special Modes
Address Review
File
Quick File
Auto Reception
Fax Memory:100%
Touch the key of the fax destination that
you wish to redial.
Cancel
Resend
No.01
No.03
No.05
No.07
AAA AAA
CCC CCC
No.02
No.04
No.06
No.08
BBB BBB
DDD DDD
FFF FFF
HHH HHH
The last 8 transmission destinations appear.
EEE EEE
GGG GGG
• If numeric keys were pressed during the previous transmission, the [Resend] key may not dial the correct number.
• The following types of addresses are not stored for resending.
• A one-touch key in which multiple destinations are stored (group key).
• Broadcast destinations
• Destinations transmitted to using a program
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CHAIN DIALLING
Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialled
as a single number.
Use chain dialling to dial a long number (such as an international number) when the country code and/or area code are
stored separately in one-touch keys.
Example: Using chain dialling to dial an international number
Number to access
international telephone
service
Number of other
party
Country
code
Area code
010
010
Number to be dialled
Entry
XXX
00
XX
XXXX
Using a one-touch
Using the
numeric keys
key
Pause
CCC CCC
XXX
System Settings (Administrator): Pause Time Setting
This is used to set the length of pauses. The default setting is 2 seconds.
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BASIC TRANSMISSION
METHODS
3
This chapter explains the basic procedures for sending a fax.
TRANSMISSION METHODS
The methods that can be used to send a fax from the machine are explained below. Select the method that best suits
your needs.
To fax a large number of sheet originals, use the automatic document feeder.
The originals will be scanned into memory and then transmitted (memory transmission).
When memory transmission is selected and multiple originals are placed in the automatic document feeder (and the line
is free), transmission will begin as soon as the first page is scanned and will take place while the remaining pages are
being scanned (Quick Online transmission).
If transmission cannot begin immediately because the line is in use, all pages will be scanned into memory and the
transmission will be reserved.
When a fax transmission or reception is already in progress, the following procedure can be performed to reserve a
transmission job. To check reserved transmission jobs, display the job status screen.
Transmission
• If memory becomes full while the first original page is being scanned, transmission will stop.
• In the following situations, the transmission will be automatically reserved (memory transmission)
• When the line is busy or a communication error occurs and automatic resending is enabled.
• The machine is already using the line to send or receive a fax.
• Another fax transmission was reserved ahead of your fax.
• One of the following functions is being used for transmission.
Broadcast transmission, F-code transmission, timer transmission, Dual Page Scan, 2in1, Card Shot, Job Build
• The document glass is being used (except when the speaker is being used to dial).
• Up to 94 transmission jobs can be reserved.
• When the transmission is finished, the scanned original pages are cleared from memory. However, when the document
filing function is used, the transmitted fax is stored.
☞ Document Filing Guide
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System Settings (Administrator): Quick On Line Sending
This is used to disable Quick Online transmission. In this case, fax transmissions will be sent by memory transmission
(reserved and then transmitted).
To fax thick originals or pages of a book, use the document glass.
The transmission will be reserved after all pages are scanned (memory transmission).
Transmission
When the document glass is being used for a transmission, Quick Online transmission will not operate.
If you wish to send a fax ahead of other previously reserved fax
transmissions, use direct transmission mode.
The original is transmitted directly to the receiving fax machine without being scanned into memory.
When direct transmission mode is used, transmission will begin as soon as the transmission in progress is completed
(ahead of any previously reserved transmissions).
To send a fax by direct transmission, touch the [Direct TX] key in the base screen.
Scan
Address Book
Direct TX
Sub Ass
Transmission
Address Review
• When transmission in direct transmission mode ends, the mode automatically changes back to memory transmission
mode.
• When the document glass is used, multiple original pages cannot be scanned.
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PLACEMENT ORIENTATION OF THE ORIGINAL
When an A4 (8-1/2" x 11") original is placed in vertical orientation ( ), the image is automatically rotated 90 degrees
and transmitted in horizontal orientation ( ) (Rotation Sending). If the original is placed in horizontal orientation ( ), it
is transmitted in that orientation ( ) without being rotated.
Transmission
A4R (8-1/2" x 11"R)
image is transmitted.
A4 (8-1/2" x 11")
Rotated to A4R
(8-1/2" x 11"R)
orientation
A4R, B5 and A5 (8-1/2" x 11"R and 5-1/2" x 8-1/2") size originals are not rotated for transmission.
System Settings (Administrator): Rotation Sending Setting
The factory default setting is rotate before transmission. If this setting is disabled, the original will be transmitted in the
orientation in which it is placed.
AUTOMATIC REDUCTION OF THE TRANSMITTED
IMAGE
If the width of the transmitted image is larger than the width of the paper in the receiving machine, the image will be
automatically reduced to fit the receiving machine's paper width.
Example: Reduced sizes and reduction ratios
Transmitted image
width
Receiving machine's
paper width
Reduced size
Ratio
A3
A3 (11" x 17")
B4
B4
B4
A4R (8-1/2" x 14", 8-1/2" x 11"R)
A4R
1 : 0.84
1 : 0.71
1 : 0.84
A4 (8-1/2" x 14", 8-1/2" x 11")
A4
System Settings (Administrator): Auto Reduction Sending Setting
The factory default setting is automatic reduction enabled. If this setting is disabled, the image will be sent at full size and part
of the image may be cut off.
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TRANSMITTABLE ORIGINAL SIZES
The following original sizes can be transmitted.
Minimum original size
Maximum original size
Using the automatic document
feeder
131 mm (height) x 140 mm (width)
(5-1/8" (height) x 5-1/2" (width))
297 mm (height) x 800 mm* (width)
(11" (height) x 31-1/2"* (width))
Using the document glass
297 mm (height) x 432 mm (width)
(11" (height) x 17" (width))
–
THE SIZE OF THE PLACED ORIGINAL
When a standard size original is placed, the original size is automatically detected and displayed in "Scan" in the base
screen.
When the automatic original detection function is operating and the original is a non-standard size, the closest standard
size may be displayed or the original size may not appear. In this event, manually set the correct original size.
STANDARD SIZES
Standard sizes are sizes that the machine can automatically detect. The standard sizes are set in "Original Size
Detector Setting" in the system settings (administrator). The factory default setting is "AB-1".
List of original size detector settings
Standard sizes (detected original sizes)
Selections
Document feeder tray
(automatic document feeder)
Document glass
AB-1
AB-2
AB-3
Inch-1
Inch-2
A3, A4, A4R, A5, B4, B5, B5R
A3, A4, A4R, A5, B4, B5, B5R, 8-1/2" x 11",
8-1/2" x 14", 11" x 17"
A3, A4, A4R, A5, B5, B5R, 216 mm x 330 mm
(8-1/2" x 13")
A3, A4, A4R, A5, B4, B5, B5R, 8-1/2" x 11",
11" x 17", 216 mm x 330 mm (8-1/2" x 13")
A4, A4R, A5, B4, 8K, 16K, 16KR
A3, A4, A4R, A5, B4, 8K, 16K, 16KR, 8-1/2" x 11",
11" x 17", 216 mm x 330 mm (8-1/2" x 13")
11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,
5-1/2" x 8-1/2"
11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,
5-1/2" x 8-1/2", A4, A3
11" x 17", 8-1/2" x 13" (216 mm x 330 mm),
8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2"
11" x 17", 8-1/2" x 13" (216 mm x 330 mm),
8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", A4, A3
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WHEN THE LINE IS BUSY
If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This
function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the
transmission will be cancelled. Wait briefly and then try sending the fax again.
To cancel transmission...
Cancel the transmission from the job status screen.
System Settings (Administrator): Recall in Case of Line Busy
This is used to set the number of recall attempts and the interval between attempts when the connection cannot be
established because the line is busy. The factory default setting is 2 attempts at an interval of 3 minutes.
WHEN A COMMUNICATION ERROR OCCURS
If a communication error occurs or the other fax machine does not answer the call within a preset period of time,
transmission will be re-attempted automatically after a preset interval. This function only operates in memory
transmission mode.
To cancel transmission...
Cancel the transmission from the job status screen.
System Settings (Administrator): Recall in Case of Communication Error
This is used to set the number of recall attempts and the interval between attempts when a transmission fails due to an error.
The factory default setting is attempt at an interval of 1 minute.
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USING THE AUTOMATIC DOCUMENT
FEEDER FOR TRANSMISSION
This section explains how to use the automatic document feeder to send a fax.
Place the originals face up in the
document feeder tray with the edges
aligned evenly.
Indicator
line
Insert the originals all the way into the document feeder tray.
Multiple originals can be placed in the document feeder tray.
The stack of originals must not be higher than the indicator line
1
on the tray.
When sending a multi-page fax, the automatic document feeder and the document glass cannot both be used to scan
the original pages.
Enter the destination fax number
(2)
(3)
(1) Touch the [Address Book] key in the base
screen.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
(3) Touch the [To] key.
Sub Address
Sort Address
2
3
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
Press the [BLACK & WHITE START] key (
).
Scanning begins.
When scanning is completed, the machine sounds a beep.
When scanning is completed, "Job stored." will be displayed together with a job control number. This number can be
used to locate the job in the Transaction Report or in the Image Sending Activity Report.
System Settings (Administrator): Scan Complete Sound Setting
The scan complete sound can be selected.
To cancel scanning...
While "Scanning original" appears in the display, press the [STOP] key (
).
• If a fax is being received when the transmission operation is performed, the transmission will be reserved and transmitted
after fax reception is completed.
• If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. If Quick
Online transmission is taking place, the originals that were scanned will be transmitted. If Quick Online is not enabled, the
transmission will be cancelled.
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USING THE AUTOMATIC DOCUMENT FEEDER TO
SEND A FAX IN DIRECT TRANSMISSION MODE
Place the originals face up in the
document feeder tray with the edges
Indicator
aligned evenly.
Insert the originals all the way into the document feeder tray.
Multiple originals can be placed in the document feeder tray.
The stack of originals must not be higher than the indicator line
on the tray.
line
1
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto
A4
PC Scan
Auto
Touch the [Direct TX] key.
Address Book
Send:
Direct TX
Exposure
Auto
Sub Ass
Resolution
Standard
Special Modes
Address Review
File
2
Quick File
Auto Reception
Fax Memory:100%
Enter the destination fax number
(2)
(3)
(1) Touch the [Address Book] key in the base
screen.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
1
2
Address Review
Address Entry
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
(3) Touch the [To] key.
Sub Address
Sort Address
3
4
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
Press the [BLACK & WHITE START] key
(
).
Transmission begins.
To cancel transmission...
While "Dialling. Press [
] to cancel" appears or while the fax is being transmitted, press the [STOP] key (
).
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• Only one destination can be entered.
• The following functions cannot be used with direct transmission:
Program, Timer Transmission, 2in1, Card Shot, Job Build, Polling Memory, File, Quick File, 2-Sided Original Scanning,
Global Address Search
• Resending will not take place when a direct transmission is not successful due to a communication error or other reason.
• If a fax transmission is already in progress when the direct transmission operation is performed, the direct transmission will
wait until the previous transmission is finished. When the previous transmission is completed, the direct transmission will
begin. While the direct transmission is waiting, the [JOB STATUS] key can be pressed to display the job status screen. No
other operations are possible.
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USING THE DOCUMENT GLASS FOR
TRANSMISSION
To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic
document feeder and place the original on the document glass.
Open the automatic document feeder,
place the original face down on the
Original size
detector
document glass, and then gently close
the automatic document feeder.
Document glass scale
mark
Document glass scale
mark
A5
(5-1/2" x 8-1/2")
B5R
A4R (8-1/2" x 11"R)
B4 (8-1/2" x 14")
A3 (11" x 17")
B5
A4 (8-1/2" x 11")
1
• Align the corner of the original with the tip of the arrow mark
on the document glass scale.
• Place the original in the appropriate position for its size as
shown above.
Do not place any objects under the original size detector. Closing the automatic document feeder with an object
underneath may damage the original size detector plate and prevent correct detection of the document size.
• When faxing a multi-page original, scan each page in order starting from the first page.
• When sending a multi-page fax, the automatic document feeder and the document glass cannot both be used to
scan the original pages.
Enter the destination fax number
(2)
(3)
(1) Touch the [Address Book] key in the base
screen.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
(3) Touch the [To] key.
Sub Address
Sort Address
2
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
32
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Press the [BLACK & WHITE START] key
).
(
3
4
Scanning begins.
If you have another page to scan,
change pages and then press the
[BLACK & WHITE START] key (
Repeat until all originals have been scanned.
).
If no action is taken for one minute, scanning automatically ends and the transmission is reserved.
Touch the [Read-End] key.
A beep sounds.
Open the automatic document feeder and remove the original.
Place next original.
Press [Start].
(Pg.No.x)
When finished, press [Read-End].
Configure
Read-End
• When scanning is completed, "Job stored." will be displayed together with a job control number.
This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report.
5
• If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the
transmission is reserved.
• The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original
page scanned. However, when "2in1" or "Card Shot" is selected in the special modes, only the exposure can be
changed, and this can only be done when scanning each even page number of the original pages.
To cancel transmission...
Press the [STOP] key (
) before the [Read-End] key is touched.
• If a fax is being received when the transmission operation is performed, the transmission will be reserved and transmission
will take place after fax reception is completed.
• If the memory becomes full while the originals are being scanned, a message will appear and transmission will be
cancelled.
33
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USING THE DOCUMENT GLASS TO SEND A FAX IN
DIRECT TRANSMISSION MODE
When sending a fax from the document glass in direct transmission mode, only one page can be transmitted.
Open the automatic document feeder,
place the original face down on the
Original size
detector
document glass, and then gently close
the automatic document feeder.
Document glass scale
mark
Document glass scale
mark
A5
(5-1/2" x 8-1/2")
B5R
1
A4R (8-1/2" x 11"R)
B4 (8-1/2" x 14")
A3 (11" x 17")
B5
A4 (8-1/2" x 11")
• Align the corner of the original with the tip of the arrow mark
on the document glass scale.
• Place the original in the appropriate position for its size as
shown above.
Do not place any objects under the original size detector. Closing the automatic document feeder with an object
underneath may damage the original size detector plate and prevent correct detection of the document size.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto
A4
PC Scan
Auto
Touch the [Direct TX] key.
Address Book
Send:
Direct TX
Exposure
Auto
Sub Ass
Resolution
Standard
Special Modes
Address Review
File
2
Quick File
Auto Reception
Fax Memory:100%
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Enter the destination fax number
(2)
(3)
(1) Touch the [Address Book] key in the base
screen.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
(3) Touch the [To] key.
Sub Address
Sort Address
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
3
4
• Only one destination can be entered. A one-touch key in which multiple destinations are stored (group key) cannot
be used.
• In addition to specification by one-touch key, a destination can also be specified using a search number. You can
also directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
Press the [BLACK & WHITE START] key
(
).
Transmission begins.
To cancel transmission...
While "Dialling. Press [
] to cancel" appears in the display, press the [STOP] key (
).
• The following functions cannot be used with direct transmission:
Program, Timer Transmission, 2in1, Card Shot, Job Build, Polling Memory, File, Quick File, 2-Sided Original Scanning,
Global Address Search
• Resending will not take place when a direct transmission is not successful due to a communication error or other reason.
• If a fax transmission is already in progress when the direct transmission operation is performed, the direct transmission will
wait until the previous transmission is finished. When the previous transmission is completed, the direct transmission will
begin. While the direct transmission is waiting, the [JOB STATUS] key can be pressed to display the job status screen. No
other operations are possible.
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TRANSMISSION USING THE SPEAKER
When the speaker is used to dial, the fax is sent after the number is dialled and the connection is established. If a person
answers, you will be able to hear his or her voice, but you will not be able to speak.
Place the original.
Place the original face up in the document feeder tray, or face
down on the document glass.
When the document glass is used, only one page can be
transmitted.
1
(3)
(1)
Enter the destination fax number
Telephone mode.
(1) Touch the [Speaker] key.
Speaker
Resend
You will hear the dial tone through the machine's speaker.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
1
2
(2) Touch the [Address Book] key in the base
screen.
Speaker Volume
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(3) Touch the one-touch key of the desired
destination.
A group key cannot be used.
2
3
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
Fax Manual
Reception
Sort Address
• In addition to specification by one-touch key, a destination can also be specified using a search number. You can
also directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
• After touching the [Speaker] key, you can touch the [Speaker Volume] key to adjust the volume of the speaker. The
speaker volume changes each time the [Speaker Volume] key is touched. Adjust the volume to the desired level.
Wait until the connection is made and
then press the [BLACK & WHITE START]
key (
).
Transmission begins.
To cancel transmission...
Touch the [Speaker] key before the [BLACK & WHITE START] key (
and transmission will stop.
) is pressed. The line will be disconnected
• When the speaker is used, transmission takes place without scanning the original into memory.
• A destination that includes an F-code (sub-address and passcode) cannot be used.
• A one-touch key that has multiple destinations or has a non-fax destination cannot be used.
System Settings (Administrator): Speaker Settings
The default volume level of the speaker can be changed in the "Speaker Settings".
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SENDING THE SAME FAX TO MULTIPLE
DESTINATIONS (Broadcast Transmission)
This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to
branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation.
Transmission
Originals
It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys. Group
dialling allows you to retrieve multiple fax numbers stored in a one-touch key by simply pressing the one-touch key. To
store group keys, see "Address Control" in the system settings.
When a group key is used to dial, the number of fax numbers that are dialled is the number of destinations that are
stored in the group key. When a group key that has 10 destinations is used, 10 fax numbers are dialled.
Place the original.
Place the original face up in the document feeder tray, or face
down on the document glass.
1
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(3) (2)
Enter the destination fax number
CCC CCC
0123456789
(1) Touch the [Address Book] key in the base
screen.
Pause
Next Address
To
Cc
5
10
15
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
(2) Touch the one-touch key of the desired
destination.
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(3) Touch the [To] key.
Global
Address Search
The destination is specified.
Sub Address
Sort Address
(4) Repeat steps (2) and (3) until all
destinations are selected.
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
• In addition to specification by one-touch key, a destination can also be specified using a search number. You can
also directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
2
• It is convenient to use a group key to enter the destinations.
• Touch the [Next Address] key before entering the next destination.
The [Next Address] key can be omitted before and after a destination entered with a one-touch key.
Fax number entered
with the numeric keys
[Next Address]
key
[Next Address]
key
Destination entered with
a one-touch key
Fax number
entered with the
numeric keys
(Cannot be omitted)
(Can be omitted)
System Settings (Administrator): Must Input Next Address Key at Broadcast Setting
This setting is used to prohibit omission of the [Next Address] key when entering destinations for broadcast
transmissions.
5
10
15
To
Cc
Touch the [Address Review] key.
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
1
2
Address Review
Addrestry
Global
3
Address Search
Sub Address
Sort Address
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
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Check the destinations and then touch
the [OK] key.
OK
Address Review
CCC CCC
LLL LLL
NNN NNN
PPP PPP
RRR RRR
TTT TTT
KKK KKK
MMM MMM
OOO OOO
QQQ QQQ
SSS SSS
UUU UUU
001
003
005
007
009
011
002
004
006
008
010
012
Cc
1
2
4
To
To cancel a specified destination...
Touch the key of the destination that you wish to cancel. A message will appear to confirm the deletion. Touch the
[Yes] key.
Press the [BLACK & WHITE START] key
(
).
Scanning begins.
• If you inserted the original pages in the document feeder
tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
• If you are scanning the original on the document glass, scan
each page one page at a time.
5
When scanning finishes, place the next original and press
the [BLACK & WHITE START] key (
). Repeat until all
pages have been scanned and then touch the [Read-End]
key.
A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key (
).
• A broadcast transmission takes place by memory transmission only.
• A broadcast transmission can be used in combination with the timer transmission function to transmit at night or any other
desired time. A broadcast transmission can also be used in combination with other convenient functions.
• The broadcast transmission can include Scan to E-mail and Internet fax destinations. In this case, the image sent to the
Scan to E-mail and Internet fax destinations will be black and white.
39
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Resending to unsuccessful broadcast transmission destinations
The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the
destinations failed, resend the fax to those destinations.
JOB STATUS
Press the [JOB STATUS] key.
1
Print Job
Address
Scan to
Set Time
Fax Job
Pages
Internet Fax
Touch the [Complete] key.
If the job status screen of fax mode does not appear, touch the
[Fax Job] tab.
Status
Job Queue
Complete
1
2
3
4
5
Broadcast0001
10:00 04/01 020/003 Connecting
10:05 04/01 000/004 Waiting
10:22 04/01 000/004 Waiting
10:30 04/01 000/010 Waiting
10:33 04/01 000/010 Waiting
1
1
0123456789
AAA AAA
BBB BBB
Broadcast0002
Detail
Priority
2
3
Stop/Delete
If the broadcast transmission included destinations of different modes, the same broadcast transmission key will
appear in each of those modes.
(1)
(2)
Display details on the broadcast
transmission.
Print Job
Scan to
Start Time Pages
Fax Job
Internet Fax
Address
Status
(1) Touch the key of the completed broadcast
transmission.
Job Queue
Complete
Broadcast0001
10:00 04/01 010/003 NG000000
10:05 04/01 001/001 Send OK
10:22 04/01 004/004 Send OK
10:30 04/01 010/010 Send OK
1
1
Broadcast0002
CCC CCC
(2) Touch the [Detail] key.
0123456789
Detail
Call
"Broadcastxxxx" will appear as the destination of the broadcast job key. The job control number that appeared in the
touch panel when scanning ended appears in "xxxx".
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Resend to unsuccessful destinations.
(1) Touch the [Failed] tab.
OK
Detail
Broadcast0001
Retry
Start Time
10:01 04/01
10:10 04/01
Address
DDD DDD
Status
1
1
(2) Touch the [Retry] key.
002
010
NG00000
NG00000
EEE EEE
File
Failed
All Destinations
(1) (2)
• The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was
used.
4
Not using document filing
You will return to the base screen with the unsuccessful destinations entered. Place the original and perform the
broadcast transmission operation.
Using document filing
The document filing operation selection screen will appear with the unsuccessful destinations entered. Perform the
document filing resend procedure. (There is no need to rescan the original.)
If the job was stored in a confidential folder or was stored as confidential file, a password entry screen will appear
after you touch the [Retry] key. Enter the password.
For more information, see the Document Filing Guide.
• If the [All Destinations] key is touched in (1), all destinations will be displayed. The [Retry] key that appears in the
screen can be touched to resend to all destinations.
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SENDING A FAX DIRECTLY FROM A
COMPUTER (PC-Fax)
A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the
same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the
Print command in the software application. Image data for transmission will be created and sent as a fax.
Fax transmission
For more information on using PC-Fax, see the Help file for the PC-Fax driver.
• To use the PC-Fax function, the PC-Fax driver must be installed. For more information, see the Software Setup Guide.
®
• This function can only be used on a Windows computer.
• This function can only be used for transmission. Faxes cannot be received to your computer.
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IMAGE SETTINGS
Settings for scanning the original are selected in the base screen of each mode. The current state of each setting
appears to the right of the key used to select the setting.
Scan
Internet Fax
Original
Fax
USB Mem. Scan
Auto
PC Scan
Auto
Address Book
Scan:
Send:
(1)
(2)
(3)
Direct TX
Exposure
Auto
Sub Address
Resolution
Standard
Special Modes
Address Review
File
Quick File
Auto Reception
Fax Memory:100%
(1) [Original] key
Touch this key to set the scan size, send size, and
orientation of the original, and select 2-sided scanning
settings.
(2) [Exposure] key
Touch this key to select the exposure for scanning.
(3) [Resolution] key
Touch this key to select the scanning resolution.
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AUTOMATICALLY SCANNING BOTH SIDES OF AN
ORIGINAL (2-Sided Original)
The automatic document feeder will automatically scan both sides of the document.
Transmission
2-sided original
Front and back are
sent as two pages
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto
PC Scan
Auto
Touch the [Original] key.
Address Book
A4
Send:
Direct TX
Expo
Auto
Sub Address
Resolution
Standard
Special Modes
Address Review
File
1
Quick File
Auto Reception
Fax Memory:100%
Specify the binding style of the 2-sided
original (book or tablet) and the
orientation in which the original is placed.
OK
Fax/Original
Scan Size
100% Send Size
Auto
Auto
A4
(1) Touch the [2-Sided Booklet] key or the
[2-Sided Tablet] key.
Image Orientation
2-Sided
Tablet
2-Sided
Booklet
A book and a tablet are bound as shown below.
Booklet
Tablet
(1)
(2)
(3)
A J
A B
2
E
E F
K L
C
L
G
(2) Touch the appropriate [Image Orientation] key.
If the wrong orientation is selected here, the image may
not be sent properly.
(3) Touch the [OK] key.
To cancel 2-sided scanning, touch the highlighted key so that it is no longer highlighted.
• 2-sided scanning automatically turns off after the transmission operation is completed.
• When direct transmission mode is selected, 2-sided scanning cannot be used.
44
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SPECIFYING THE SCAN SIZE AND SEND SIZE
(Enlarge/Reduce Transmission)
When the original is placed, its size is automatically detected and displayed in the base screen.
The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size.
Scan
Internet Fax
Fax
USB Mem. Scan
PC Scan
Address Book
Original
A4
Auto
Auto
Scan:
Send:
Direct TX
Exposure
Auto
Sub Address
Resolution
Standard
Special Modes
Address Review
File
Quick File
Auto Reception
Fax Memory:100%
In the above screen, the scan size (the placed original) is A4 (8-1/2" x 11") and the send size is auto. If, for example, the
scan size were A4 (8-1/2" x 11") and the send size were B5 (5-1/2" x 8-1/2"), the image would be reduced before
transmission.
"Scan Size"
Transmission
"Send Size" is set to
B5 (5-1/2" x 8-1/2")
The image is reduced
to B5 (5-1/2" x 8-1/2")
before transmission
A4 (8-1/2" x 11")
• Only standard original sizes can be automatically detected.
• When the original size is a non-standard size, or if the size is not detected correctly, manually specify the original scan
size.
45
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Specifying the original scan size (by paper size)
If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original
size manually. Place the original in the document feeder tray or on the document glass and follow the steps below.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto
PC Scan
Auto
Touch the [Original] key.
The automatically detected original size appears to the right of
Address Book
A4
Send:
Direct TX
Exp
Auto
the [Original] key.
Sub Address
Resolution
Standard
Special Modes
Address Review
File
1
2
Quick File
Auto Reception
Fax Memory:100%
Touch the [Scan Size] key.
OK
Fax/Original
Scan Size
100% Send Size
Auto
Auto
A4
Image Orientation
2-Sided
Tablet
2-Sided
Booklet
(1)
(2)
Specify the scan size.
OK
(1) Touch the appropriate original size key.
(2) Touch the [OK] key.
Fax/Original
Auto
Manual
Manual
A5
A5R
B5
B5R
A4
B4
A3
AB
Inch
A4R
Long Size
3
Size Input
• If you are sending a long original, touch the [Long Size] key. Use the automatic document feeder to scan a long
original. The maximum length that can be scanned is 800 mm (31-1/2") (the maximum height is 297 mm (11-5/8")).
• To specify an Inch size for the scan size, touch the [AB Inch] key to highlight the [Inch] side and then specify the
scan size.
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Touch the [OK] key.
OK
Fax/Original
Scan Size
B5
100% Send Size
Auto
4
Image Orientation
2-Sided
Tablet
2-Sided
Booklet
When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed.
47
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Specifying the original scan size (by numerical values)
When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size.
The width can be from 64 mm to 432 mm (2-1/2" to 17"), and the height can be from 64 mm to 297 mm (2-1/2" to
11-5/8").
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto
PC Scan
Auto
Touch the [Original] key.
The automatically detected original size appears to the right of
Address Book
A4
Send:
Direct TX
Exp
Auto
the [Original] key.
Sub Address
Resolution
Standard
Special Modes
Address Review
File
1
2
Quick File
Auto Reception
Fax Memory:100%
Touch the [Scan Size] key.
OK
Fax/Original
Scan Size
100% Send Size
Auto
Auto
A4
Image Orientation
2-Sided
Tablet
2-Sided
Booklet
Touch the [Size Input] key.
OK
Fax/Original
Auto
A4
Manual
A5
A5R
B5
B5R
A4
B4
A3
AB
Inch
3
4
A4R
Long Size
Size Input
(1), (2)
(3)
Enter the scan size.
Fax/Original
Size Input
OK
OK
(1) Touch the [X] key and enter the X
Cancel
(horizontal) dimension with the
keys.
(2) Touch the [Y] key and enter the Y (vertical)
(64~432)
X
Y
420
297
mm
dimension with the
keys.
(64~297)
mm
(3) Touch the [OK] key.
To complete the setting and return to the screen of step 3,
touch the [OK] key next to the [Cancel] key.
System Settings (Administrator): Original Size Detector Setting
This is used to set the size entry screen to "inch units" or "mm units".
48
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Touch the [OK] key.
OK
Fax/Original
The specified size appears in the [Scan Size] key.
Scan Size
X420 Y297
Send Size
Auto
5
Image Orientation
2-Sided
Tablet
2-Sided
Booklet
• When the scan size is specified by numerical values, the send size cannot be specified.
• When the automatic document feeder is used, an original longer that 432 mm (17") can be scanned (maximum width
800 mm (31-1/2")). In this case, touch the [Long Size] key in the screen of step 3.
49
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Specifying the send size of the original
Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If
a send size smaller than the scan size is selected, the image will be reduced.
The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by
numerical values.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto
PC Scan
Auto
Touch the [Original] key.
Address Book
A4
Send:
Direct TX
Exp
Auto
Sub Address
Resolution
Standard
Special Modes
Address Review
File
1
2
Quick File
Auto Reception
Fax Memory:100%
Touch the [Send Size] key.
OK
Fax/Original
Scan Size
100% Send Size
Auto
Auto
A4
Image Orientation
2-Sided
Tablet
2-Sided
Booklet
(1)
(2)
Specify the send size.
Fax/Original
Auto
(1) Touch the desired send size key.
(2) Touch the [OK] key.
OK
A4
Manual
A5
A5R
B5
B5R
A4
B4
A3
AB
Inch
A4R
3
• Depending on the "Scan Size" setting, it may not be possible to select some sizes for the "Send Size". Size keys
that cannot be specified for the "Send Size" are greyed out to prevent selection.
• To specify an Inch size for the send size, touch the [AB Inch] key to highlight the [Inch] side and then specify the
send size.
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(1)
(2)
Specify the orientation in which the
original is placed.
OK
Fax/Original
(1) Touch the appropriate [Image Orientation]
key.
Scan Size
Auto
141% Send Size
A3
A4
If the wrong orientation is selected here, the image may
not be sent properly when using enlargement/reduction.
Image Orientation
4
(2) Touch the [OK] key.
2-Sided
Tablet
2-Sided
Booklet
The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size".
51
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CHANGING THE EXPOSURE
The exposure can be changed to match the darkness of the original.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
A4
PC Scan
Auto
Touch the [Exposure] key.
The current exposure setting appears to the right of the
Address Book
Auto
Send:
Direct TX
Exposure
Auto
[Exposure] key.
Sub Address
Reson
Standard
Special Modes
Address Review
File
1
2
Quick File
Auto Reception
Fax Memory:100%
(1)
(2)
(3)
Select the exposure.
(1) Touch the [Manual] key.
OK
Fax/Exposure
(2) Adjust the exposure with the
keys.
Auto
When the exposure is set to [Auto], the
cannot be used.
keys
Manual
The exposure darkens when the
key is touched,
and lightens when the key is touched.
1
3
5
To return to auto exposure adjustment, touch the [Auto]
key.
(3) Touch the [OK] key.
When using the document glass to scan multiple original pages, the exposure setting can be changed each time you change
pages. When using the automatic document feeder, the exposure setting cannot be changed once scanning has begun.
(However, when "Job Build" in the special modes is used, the exposure can be changed each time a new set of originals is
inserted.)
System Settings (Administrator): Default Exposure Settings
This is used to change the default exposure setting.
Exposure settings
Exposure
When to select
Auto
This setting automatically adjusts the exposure for light and dark parts of the original.
Select this setting when the original consists of dark text.
1-2
Manual
3
Select this setting for a normal original (neither dark nor light).
Select this setting when the original consists of faint text.
4-5
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CHANGING THE RESOLUTION
The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and
the darkness of the image.
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
PC Scan
Auto
Touch the [Resolution] key.
The current resolution setting appears to the right of the
Address Book
Auto
A4
Send:
Auto
Direct TX
Exposure
[Resolution] key.
Sub Address
Resolution
Standard
Speciaes
Address Review
File
1
2
Quick File
Auto Reception
Fax Memory:100%
(1)
(2)
Select the resolution.
Fax/Resolution
(1) Touch the key of the desired resolution.
(2) Touch the [OK] key.
OK
Standard
Fine
Super Fine
Ultra Fine
Half Tone
When [Fine], [Super Fine], or [Ultra Fine] is selected, the [Half Tone] key can be touched to select halftone.
• When using the document glass to scan multiple original pages, the resolution setting can be changed each time you
change pages. When using the automatic document feeder, the resolution setting cannot be changed once scanning has
begun. (However, when "Job Build" in the special modes is used, the resolution can be changed each time a new set of
originals is inserted.)
• When a fax is sent at [Ultra Fine], [Super Fine], or [Fine] resolution, a lower resolution will be used if the receiving machine
does not have that resolution.
System Settings (Administrator): Initial Resolution Setting
This is used to change the default resolution setting.
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Resolution settings
Resolution
When to select
Standard
Select this setting when your original consists of normal-sized text (like the text in this
manual).
Fine
Select this setting when your original has small text or diagrams with fine lines.
The original will be scanned at twice the resolution of the [Standard] setting.
Super Fine
Ultra Fine
Select this setting when your original has intricate pictures or diagrams.
A higher-quality image will be produced than with the [Fine] setting.
Select this setting when your original has intricate pictures or diagrams.
This setting gives the best image quality. However, transmission will take longer than with the
other settings.
Half Tone
Select this setting when your original is a photograph or has gradations of colour (such as a
colour original).
This setting will produce a clearer image than [Fine], [Super Fine], or [Ultra Fine] used alone.
Halftone cannot be selected when [Standard] is used.
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FAX RECEPTION
4
This chapter explains the basic procedures for receiving faxes.
RECEIVING FAXES
When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax
reception mode is displayed in the base screen.
Scan
Internet Fax
Original
Fax
USB Mem. Scan
PC Scan
Address Book
Auto
Auto
Scan:
Send:
Direct TX
Exposure
Auto
Sub Address
Resolution
Standard
Special Modes
Address Review
File
This shows the current fax
reception mode and the amount
of free memory remaining.
Quick File
Auto Reception
Fax Memory:100%
• When fax reception is in progress, it is possible to reserve a transmission by performing the transmission in memory
transmission mode.
• To print received faxes, make sure that the required paper is loaded in the machine's paper trays. It is not necessary to
load A4 (8-1/2" x 11") paper and B5 (5-1/2" x 8-1/2") paper in both the vertical ( ) and horizontal (
Differences in orientation are automatically adjusted when faxes are received.
) orientations.
When a fax smaller than A4 (8-1/2" x 11") size is received, the size of the paper used for printing will vary depending on the
orientation (vertical or horizontal) in which the sender placed the original.
• System Settings: Receive Setting
This is used to change the fax reception mode. "Auto Reception" should normally be used.
Select "Manual Reception" when an extension phone is connected to the machine.
• System Settings (Administrator): Anti Junk Fax Setting
This setting is used to enter fax numbers from which you wish to block reception.
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RECEIVING A FAX
When a fax is transmitted to the machine, the machine automatically receives and prints the fax.
The machine rings and fax reception
begins automatically.
Beep
A beep sounds when reception ends.
1
• System Settings (Administrator): Speaker Settings
This is used to change the volume and tone of the reception beep.
• System Settings (Administrator): Number of Calls in Auto Reception
This is used to change the number of rings on which fax reception begins automatically. To receive faxes without
the machine ringing, select "0" rings.
The fax is automatically printed.
2
• If a password entry screen appears...
A password must be entered to print the received fax. When the correct password is entered, the received fax is
printed.
• The output tray and stapling (when a finisher is installed) can be selected.
The number of copies of received faxes that are printed and the output tray can be selected. When a finisher is
installed, the number of copies printed, the output tray, and stapling can be selected. For more information, see the
System Settings Guide.
• If printing of a copy job or print job is in progress when a fax is received, the fax will not be printed until the previously
reserved job is completed.
• Received faxes will not be printed when the machine cannot print due to an error condition such as out of paper, out of
toner, or a paper misfeed. The faxes will be printed automatically when the error condition is cleared. (If the machine ran
out of paper, touch the [OK] key in the touch panel after loading paper.
• When received faxes cannot be printed, the faxes can be forwarded to another fax machine.
System Settings (Administrator): Duplex Reception Setting
This is used to have received faxes printed on both sides of the paper.
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RECEIVING A FAX MANUALLY
A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base
screen and then touch the [Fax Manual Reception] key that appears.
Telephone mode.
Resend
PC Scan
Auto
Speaker
Scan
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Address Book
Auto
Send:
Speaker Volume
Auto
Exposure
Resolution
Special Modes
Standard
Address Review
File
Quick File
Fax Manual
Reception
Fax Memory:100%
• When a call is answered by touching the [Speaker] key, you will be able to hear the other party, however, you will not be
able to speak.
• Even when you use an extension phone to answer a call, you can touch the [Fax Manual Reception] key in the touch panel
to begin fax reception. You can also use the extension phone to begin fax reception.
PRINTING A PASSWORD-PROTECTED FAX (Hold
Setting For Received Data Print)
"Hold Setting for Received Data Print" can be enabled in the system settings (administrator) to have faxes received to
memory without being printed. To print the faxes, a password must be entered. When this function is used, a password
entry screen appears in the touch panel when a fax is received.
Received data is stored.
Enter password via the 10-key.
Cancel
When the previously programmed 4-digit password is entered with the numeric keys, printing begins.
The [Cancel] key can be touched to close the password entry screen. If this is done, the data in memory key (
) will
blink in the touch panel. The password entry screen will reappear when you touch the blinking key (
modes.
) or change
• The received faxes will be retained in memory regardless of whether they were received automatically or manually. If a
transaction report is set to print when a fax is received, the transaction report will also be retained in memory.
• If "Fax Data Receive/Forward" is executed in the system settings to forward received faxes to another machine, faxes
retained in memory will also be forwarded. At that time, the same password entry screen as for printing will appear.
Forwarding will not take place unless the password is entered.
System Settings (Administrator): Hold Setting for Received Data Print
Enable this setting to have received faxes retained in memory until a password is entered. This setting is also used to
program the password.
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FORWARDING RECEIVED FAXES
(Fax Data Forward)
When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another
previously programmed fax machine.
This function is convenient in an office or work area that has two or more telephone lines and another fax machine is
connected to a different line than the machine.
The machine cannot print
The machine
Forwarding
destination
Forwarding
Printing
Received fax
Forwarding of received faxes is executed in the system settings of the machine. Touch the [SYSTEM SETTINGS] key
on the operation panel to display the system setting menu screen in the touch panel. Select [Fax Data Receive/Forward]
- [Fax Settings], and then touch the key that executes received fax forwarding.
• If some pages of a fax that is being forwarded were successfully printed, only those pages that were not printed will be
forwarded.
• A forwarded fax becomes a fax transmission job. If transmission does not take place because the transmission was
cancelled or an error occurred, the fax will be held in memory until it can be printed.
• All faxes received are forwarded. Note, however, that faxes received to an F-code confidential memory box cannot be
forwarded.
• If a password entry screen appears after touching the [OK] key, "Hold Setting for Received Data Print" has been enabled.
Enter the password with the numeric keys to begin forwarding.
• System Settings: Fax Data Receive/Forward
Use this to forward received faxes when the machine is unable to print.
• System Settings (Administrator): Set the Telephone Number for Data Forwarding
This is used to store the forwarding fax number.
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FORWARDING A RECEIVED FAX TO AN
E-MAIL ADDRESS (Inbound Routing
Settings)
Received faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward
received faxes directly to an e-mail address without printing the faxes.
The machine
Forwarding
Received fax
To configure inbound routing settings, click [Application Settings] and then [Inbound Routing Settings] in the Web page
menu. (Administrator rights are required.)
• The format of the forwarded file is TIFF-F.
• This function cannot be used for faxes received by confidential reception.
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SPECIAL MODES
5
This chapter explains special modes that can be used for fax transmission.
SPECIAL MODES
When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. The special
modes menu consists of two screens. Touch the
keys to move between the screens. After selecting special
mode settings, touch the [OK] key in the special modes menu screen to complete the settings and return to the base
screen of fax mode.
Special modes menu (1st screen)
Scan
Internet Fax
Fax
USB Mem. Scan
PC Scan
OK
Fax/Special Modes
Address Book
Original
Auto
A4
Auto
Scan:
Send:
(1)
(2)
(3)
Dual Page
Scan
Direct TX
Exposure
Resolution
Auto
Program
Erase
Sub Address
1
2
Standard
(4)
(7)
(5)
(8)
(6)
(9)
Timer
2in1
Card Shot
Special Modes
Address Review
File
Job
Build
Slow Scan
Mode
Mixed Size
Original
(10)
(11)
Quick File
File
Quick File
Auto Reception
Fax Memory:100%
(1) [Program] key
(2) [Erase] key
(7) [Job Build] key
(8) [Mixed Size Original] key
(3) [Dual Page Scan] key
(9) [Slow Scan Mode] key
84)
(4) [Timer] key
(10) [File] key
(page 70)
Touch this to use the File function of document filing
mode. For more information on File, see the Document
Filing Guide.
(5) [2in1] key
(11) [Quick File] key
(page 73)
Touch this to use the Quick File function of document
filing mode. For more information on Quick File, see the
Document Filing Guide.
(6) [Card Shot] key
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Special modes menu (2nd screen)
OK
Fax/Special Modes
(1) Transaction
(2)
Own Name
Select
Report
2
2
(3)
(4)
Memory Box
Polling
(1) [Transaction Report] key
(3) [Memory Box] key
91)
(2) [Own Name Select] key
(4) [Polling] key
Special modes can generally be combined with other special modes, however, there are some combinations that are not
possible. If a prohibited combination is selected, a message will appear in the touch panel.
[OK] key and [Cancel] key
In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as
follows:
OK
OK
Fax/Special Modes
Erase
(A)
(B)
Cancel
(C)
Edge
Erase
Centre
Erase
Edge+Centre
Erase
Edge
(0~20)
mm
10
(A) Enter the selected special mode setting and return to the base screen.
(B) Enter the selected special mode setting and return to the special modes menu screen. Touch this key when you
wish to continue selecting other special mode settings.
(C) During selection of special mode settings, this key returns you to the special modes menu screen without saving the
settings. When settings have been completed, this cancels the settings and returns you to the special modes menu
screen.
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STORING FAX OPERATIONS (Program)
A program is a group of transmission settings stored together. When transmission settings are stored in a program, the
settings can be retrieved and used for a fax job by means of a simple operation.
For example, suppose that the same A4 (8-1/2" x 11") size documents are distributed to branch offices in various
regions once a month.
(1) The same documents are faxed to each branch office
(2) To save paper, two document pages are faxed as a single page
(3) Smudges on the edges of the documents are erased before transmission
A4 (8-1/2" x 11") size
Fax received by recipients.
documents to be distributed
1
2
1
2
1
2
When a job program is not stored
When a job program is stored
Enter the fax numbers of the branch offices
Retrieve the stored program.
Select the 2in1 function.
Select erase settings
Press the [BLACK & WHITE START] key (
The originals are scanned and transmitted.
).
Press the [BLACK & WHITE START] key (
The originals are scanned and transmitted.
).
Considerable time is required to send the documents each
month because the above settings must be selected.
In addition, mistakes may occasionally be made when
selecting the settings, so incorrect transmissions may occur.
When a program is stored, settings are selected with ease by
simply pressing the program key.
In addition, transmission takes place based on the stored
settings so there are no chances for mistakes.
• Programs are stored, edited, and deleted using "Address Control" in the system settings. See "Program" in the
System Settings Guide.
•
Programs can also be stored using the Web pages. Click [Job Programs] and then [Program Registration] in the Web page menu.
• The settings stored in a program will be retained even after the program is used for transmission. The same settings can
be used repeatedly for transmission.
• The following settings can be stored in programs.
Destinations:
Image settings:
Special modes:
One-touch keys, group keys, search numbers
Resolution and exposure settings
Polling reception, Erase, Dual Page Scan, 2in1
F-code communication: A destination that includes an F-code can be stored to perform an F-code operation.
• Up to 48 programs can be stored.
• Up to 500 destinations can be stored in each program.
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USING A PROGRAM TO SEND A FAX
Place the original.
Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the
program.
1
Select the special modes.
(1) Touch the [Special Modes] key.
2
(2) Touch the [Program] key.
(1)
(2)
Retrieve the stored program.
(1) Touch the desired program key.
(2) Touch the [OK] key.
Program
OK
Program A
Program C
Program E
Program G
Program I
Program K
Program B
1
2
Program D
Program F
Program H
Program J
Program L
3
4
Program : Program C
0123456789
Select additional settings.
Scan
Internet Fax
Fax
USB Mem. Scan
Auto
A4
PC Scan
Auto
Select any settings or functions that you wish to use that cannot
be stored in a program. The following items can be selected.
• Image settings: original scan size, send size, 2-sided
scanning
• Special modes: Timer Transmission, Card Shot, Job Build,
Mixed Size Original, Slow Scan Mode, Own
Name Select, Transaction Report, File,
Quick File
Original
Exposure
Scan:
Send:
Auto
Resolution
Special Modes
Standard
Address Review
File
Quick File
Auto Reception
Fax Memory:100%
• The screen that appears will vary depending on the destination stored in the program.
• The mode cannot be changed here.
• Functions stored in the program cannot be cancelled here.
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Press the [BLACK & WHITE START] key
).
(
Scanning begins.
• If you inserted the original pages in the document feeder
tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
• If you are scanning the original on the document glass, scan
each page one page at a time.
5
When scanning finishes, place the next original and press
the [BLACK & WHITE START] key (
). Repeat until all
pages have been scanned and then touch the [Read-End]
key.
A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key (
).
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ERASING PERIPHERAL SHADOWS ON THE
IMAGE (Erase)
The erase function is used to erase shadows on images produced when scanning thick originals or books.
(This function erases the parts of the image where shadows tend to form. The function does not detect shadows and
erase only the shadows.)
Scanning a thick book
Not using the erase
function
Using the erase
function
Shadows appear here.
Shadows appear in the image.
No shadows appear.
Erase modes
Edge Erase
Centre Erase
Edge + Centre
Erase
This erases shadows
at both the edges
and the binding.
This erases shadows
at the bindings of
books or other bound
documents.
This erases shadows
that appear at the
edges of the image
when thick originals
or books are faxed.
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
1
2
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the [Erase] key.
(1)
(2) (3)
Select the erase settings.
OK
OK
Fax/Special Modes
Erase
(1) Touch the desired erase mode.
Cancel
Edge
Select one of the three erase modes.
(2) Set the erasure width with the
keys.
Edge
Centre
Erase
Edge+Centre
Erase
3
0 mm to 20 mm (0" to 1") can be entered.
Erase
(0~20)
mm
10
(3) Touch the [OK] key.
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Enter the destination fax number
(2)
(3)
(1) Touch the [Address Book] key in the base
screen.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
(3) Touch the [To] key.
Sub Address
Sort Address
4
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
Press the [BLACK & WHITE START] key
(
).
Scanning begins.
• If you inserted the original pages in the document feeder
tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
• If you are scanning the original on the document glass, scan
each page one page at a time.
5
When scanning finishes, place the next original and press
the [BLACK & WHITE START] key (
). Repeat until all
pages have been scanned and then touch the [Read-End]
key.
A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key (
).
When the erase function is used, erase takes place at the edges of the original image. If you also use a reduction or an
enlargement setting, the erase width will change according to the selected ratio. For example, if the erase width setting is
20 mm (1") and the image is reduced to 50%, the erase width will be 10 mm (1/2").
To cancel an erase setting...
Touch the [Cancel] key in the screen of step 3.
System Settings (Administrator): Erase Width Adjustment
The default erase width setting is linked to the copy mode system setting, and can be set from 0 mm to 20 mm (0" to 1"). The
factory default setting is 10 mm (1/2").
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TRANSMITTING AN ORIGINAL AS TWO
SEPARATE PAGES (Dual Page Scan)
The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to
fax the left and right pages of a book or other bound document as separate pages.
Example: Faxing the left and right pages of a book
Book or bound document
The left and right pages are sent as two pages.
Example:
Original scan size
Transmitted image
A3 (11" x 17") x 1 page
A4 (8-1/2" x 11") x 2 pages
• When using dual page scan, the original must be placed on the document glass.
• The send size cannot be changed.
Place the original face down on the
document glass.
Align the centre of the original with the appropriate size mark
.
Size mark
Centreline of
A3 original
Centreline of
11" x 17" original
1
The page on this side
is scanned first.
Centreline of original
A3 (11" x 17")
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(2)
(3)
Select Dual Page Scan.
(1) Touch the [Special Modes] key.
OK
Fax/Special Modes
Dual Page
Scan
Program
Erase
(2) Touch the [Dual Page Scan] key so that it is
highlighted.
1
2
Timer
2in1
Card Shot
2
3
Job
Build
Slow Scan
Mode
Mixed Size
Original
(3) Touch the [OK] key.
File
Quick File
Enter the destination fax number
(2)
(3)
(1) Touch the [Address Book] key in the base
screen.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
(3) Touch the [To] key.
Sub Address
Sort Address
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
Press the [BLACK & WHITE START] key
(
) to scan the first original.
4
5
To cancel scanning...
Press the [STOP] key (
).
If you have more pages to scan, change
pages and then press the [BLACK &
WHITE START] key (
).
Repeat this step until all pages have been scanned.
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Touch the [Read-End] key.
Place next original.
Press [Start].
(Pg.No.x)
When finished, press [Read-End].
Configure
Read-End
6
The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original
page scanned.
• To erase shadows caused by the binding of a book or other bound document, use the erase function. (Note, however, that
"Centre Erase" and "Edge + Centre Erase" cannot be used.)
• When the scan size of the original is specified by numerical values, this function cannot be used.
To cancel Dual Page Scan...
Touch the [Dual Page Scan] key in the screen of step 2 so that it is not highlighted.
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SENDING A FAX AT A SPECIFIED TIME
(Timer)
When this function is used, transmission takes place automatically at a specified time.
The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other
transmissions at night or other times when phone rates are low.
A timer setting can also be specified for polling reception to receive a fax when you are not present.
During the day, set up a
broadcast transmission to
take place at 20:00
At 20:00, the broadcast
transmission begins automatically
(Transmission to the first destination
takes place)
• When a timer transmission is set, keep the main power switch "on". Transmission will not take place if the main power is
turned off at the specified time.
• When performing a timer transmission, you must scan the original into memory when you set up the transmission. It is not
possible to leave the document in the auto document feeder or on the document glass and have it scanned at the reserved
time of transmission.
• Settings selected for a timer transmission (exposure, resolution, special modes, etc.) are automatically cleared after the
transmission is finished. (However, when the document filing function is used, the scanned original and settings are stored
on the built-in hard drive. For more information on the document filing function, see the Document Filing Guide.)
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
1
2
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the [Timer] key.
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(1)
(2) (3)
Set the time with the
keys.
OK
OK
Fax/Special Modes
Timer
(1) Specify the day.
Cancel
If you do not wish to specify a day, select [---]. In this
case, transmission will begin when the time specified in
(2) arrives.
Day of the Week
Time
---
10
00
(2) Specify the time (hour, minute)
hh.
mm.
Select the time in 24-hour format.
3
(3) Touch the [OK] key.
When this screen is opened, the setting will show the current time. If the time is not correct, press the [CLEAR ALL]
key ( ) to cancel the operation. Correct the time in the system settings and then perform the timer transmission
procedure.
Enter the destination fax number
(2)
(3)
(1) Touch the [Address Book] key in the base
screen.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
(3) Touch the [To] key.
Sub Address
Sort Address
4
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
Press the [BLACK & WHITE START] key
(
).
Scanning begins.
• If you inserted the original pages in the document feeder
tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
• If you are scanning the original on the document glass, scan
each page one page at a time.
5
When scanning finishes, place the next original and press
the [BLACK & WHITE START] key (
). Repeat until all
pages have been scanned and then touch the [Read-End]
key.
A beep will sound to indicate that scanning is finished.
71
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• The time can be specified up to a week in advance.
• Up to 94 timer transmissions can be stored at once.
• Only one timer polling operation can be stored at once. If you wish to poll multiple machines, store a serial polling timer
operation.
• If another transmission is in progress when the specified time arrives, the timer operation will begin after that transmission
is finished.
• Other operations can be performed after a timer transmission is set up.
• This function cannot be used in direct transmission mode or when the speaker is used to dial.
• If a timer transmission is given priority in the job status screen, the time specification is cancelled. The transmission will
begin as soon as the job in progress is completed.
To cancel timer transmission...
Touch the [Cancel] key in the screen of step 3.
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SENDING TWO PAGES AS A SINGLE PAGE
(2in1)
Two original pages can be reduced and sent as a single page. This function is convenient when you have a large
number of original pages and wish to reduce the number of pages sent.
Portrait-oriented originals
Transmission
1
2
1
2
Landscape-oriented originals
Transmission
1
2
1
2
Place the original.
When placing the originals, orient them as shown below.
Document feeder tray
Place the originals face up.
Document glass
Place the originals face down.
Originals
Portrait orientation
1
1
1
1
2
Landscape orientation
1
2
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(2)
(3)
Select 2in1.
OK
(1) Touch the [Special Modes] key.
Fax/Special Modes
Dual Page
Scan
Program
Erase
(2) Touch the [2in1] key so that it is
highlighted.
1
2
Timer
2in1
Card Shot
2
3
4
Job
Build
Slow Scan
Mode
Mixed Size
Original
(3) Touch the [OK] key.
File
Quick File
Scan
Internet Fax
Fax
Scan:
Auto
USB Mem. Scan
PC Scan
Auto
Touch the [Original] key.
Address Book
Auto
Original
Expo
A4
Send:
Direct TX
Sub Address
Resolution
Standard
Special Modes
Address Review
File
Quick File
Auto Reception
Fax Memory:100%
(1)
(2)
Specify the orientation in which the
original is placed.
Fax/Original
OK
(1) Touch the appropriate [Image Orientation]
key.
Scan Size
100% Send Size
Auto
Auto
A4
If this setting is not correct, a suitable image may not be
transmitted.
Image Orientation
(2) Touch the [OK] key.
2-Sided
Tablet
2-Sided
Booklet
Enter the destination fax number
(2)
(3)
(1) Touch the [Address Book] key in the base
screen.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
(3) Touch the [To] key.
Sub Address
Sort Address
5
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
74
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Press the [BLACK & WHITE START] key
).
(
Scanning begins.
• If you inserted the original pages in the document feeder
tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
• If you are scanning the original on the document glass, scan
each page one page at a time.
When scanning finishes, place the next original and press
the [BLACK & WHITE START] key (
). Repeat until all
6
pages have been scanned and then touch the [Read-End]
key.
A beep will sound to indicate that scanning is finished.
The [Configure] key can be touched in the scan-end confirmation screen to change the exposure, resolution, scan
size, and send size. (However, when scanning each even-numbered page of the original, only the exposure can be
changed.)
To cancel scanning...
Press the [STOP] key (
).
• Transmission is not possible at a size smaller than the original size.
• This function cannot be used in direct transmission mode or when the speaker is used to dial.
• The 2in1 function cannot be used when the original is other than A4, B5 and A5 (8-1/2" x 11" and 5-1/2" x 8-1/2") size.
• When the scan size of the original is specified by numerical values, this function cannot be used.
To cancel 2in1...
Touch the [2in1] key in the screen of step 2 so that it is not highlighted.
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SENDING BOTH SIDES OF A CARD AS A
SINGLE PAGE (Card Shot)
This function lets you send the front and reverse sides of a card as a single page, without the need to send each side
separately.
Transmitted image
Originals
Transmission
Front
Back
Example of an A4 (8-1/2" x 11")
size landscape scan transmission
Example of an A4 (8-1/2" x 11")
size portrait scan transmission
When using card shot, the original must be scanned on the document glass.
Place the original (card) face down on
the document glass.
1
2
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the [Card Shot] key.
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(1)
(A)
(B) (2)
Specify the original size.
OK
OK
Fax/Special Modes
Card Shot
(1) Enter the original size.
Cancel
• Touch the [X] key and enter the horizontal dimension
(X) of the original with the
• Touch the [Y] key and enter the vertical dimension (Y)
of the original with the keys.
(A) To return the original size to the default size, touch
the [Size Reset] key.
keys.
(25~210)
mm
X
Y
86
54
Fit to
Send Size
(25~210)
mm
Size Reset
(B) To automatically enlarge or reduce the image size to
the send size, touch the [Fit to Send Size] key. Do not
touch this key if you wish to scan the original at the
original size that you entered.
3
(2) Touch the [OK] key.
Y
X
• The send size is automatically selected based on the original size you entered.
• After selecting Card Shot, you can touch the [Original] key in the base screen to change the original scan size or the
send size. In this case, the screen of step 3 appears when you touch the scan size key. For the procedure for
Enter the destination fax number
(2)
(3)
(1) Touch the [Address Book] key in the base
screen.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
(3) Touch the [To] key.
Sub Address
Sort Address
4
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
77
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Press the [BLACK & WHITE START] key
) to scan the front of the card.
(
5
6
To cancel scanning...
Press the [STOP] key (
).
Turn the card over so that the back is
face down, and press the [BLACK &
WHITE START] key (
back of the card.
) to scan the
Before scanning the back of the card, you can touch the [Configure] key in the touch panel to change the exposure.
To cancel scanning...
Press the [STOP] key (
).
Touch the [Read-End] key.
Place next original.
Press [Start].
(Pg.No.x)
When finished, press [Read-End].
Configure
Read-End
7
If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure,
resolution, scan size, and send size.
• The ratio cannot be specified and "Rotation Sending Setting" cannot be selected.
• This function cannot be used in direct transmission mode or when the speaker is used to dial.
To cancel Card Shot...
Touch the [Cancel] key in the screen of step 3.
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SENDING A LARGE NUMBER OF PAGES
(Job Build)
This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic
document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages
than can be placed at once in the auto document feeder.
When scanning originals that are separated into sets, scan the set that has the first page first. The settings that you
select for the first set can be used for all remaining sets.
Originals
Originals are
scanned in
separate sets.
1
1
1
1
All originals can
be sent in one
operation.
101
Up to 999 pages can be scanned. Note that when the memory is being used for other jobs, fewer pages can be scanned.
Insert the originals face up in the
document feeder tray.
Indicator
line
Insert the originals all the way into the document feeder tray.
Multiple originals can be placed in the document feeder tray.
The stack of originals must not be higher than the indicator line
on the tray.
1
2
(2)
(3)
Select job build mode.
OK
Fax/Special Modes
(1) Touch the [Special Modes] key.
Dual Page
Scan
Program
Erase
(2) Touch the [Job Build] key so that it is
highlighted.
1
2
Timer
2in1
Card Shot
Job
Build
Slow Scan
Mode
Mixed Size
Original
(3) Touch the [OK] key.
File
Quick File
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Enter the destination fax number
(2)
(3)
(1) Touch the [Address Book] key in the base
screen.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
(3) Touch the [To] key.
Sub Address
Sort Address
3
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
Press the [BLACK & WHITE START] key
(
) to scan the first set.
4
5
To cancel scanning...
Press the [STOP] key (
).
Insert the next set of originals and press
the [BLACK & WHITE START] key (
).
Repeat this step until all originals have been scanned.
To cancel scanning...
Press the [STOP] key (
). All scanned data will be cleared.
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Touch the [Read-End] key.
Place next original.
Press [Start].
(Pg.No.x)
When finished, press [Read-End].
Configure
Read-End
6
• If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the
transmission is reserved.
• The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original
page scanned. However, when Job Build is used in combination with 2in1 in the special modes, only the exposure
can be changed when scanning each even-numbered page of the original pages.
• If the memory becomes full during scanning, a message will appear and the transmission will be cancelled.
• This function cannot be used in direct transmission mode or when the speaker is used to dial.
To cancel Job Build....
Touch the [Job Build] key in the screen of step 2 so that it is not highlighted.
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TRANSMITTING ORIGINALS OF DIFFERENT
SIZES (Mixed Size Original)
This feature lets you scan and transmit originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size
originals mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically
detects the size of each original.
B4
B4
A3
A3
This feature can only be used with the following combinations of original sizes:
• A3 and B4
• A4R and B5
• A3 and B5
• B4 and A4R
• B4 and A4
• B4 and A5
• A4 and B5
• B5 and A5
• 11" x 17" and 8-1/2" x 14"
• 11" x 17" and 8-1/2" x 13"
• 11" x 17" and 5-1/2" x 8-1/2"
Insert the originals face up in the
document feeder tray.
Insert the originals with the corners aligned together in the far
left corner of the document feeder tray.
Place the originals with
the corners aligned
together in the far left
corner.
B4
1
B4
(8-1/2" x 14")
(8-1/2" x 14")
A3 (11" x 17")
(2)
(3)
Select the mixed size original setting.
OK
Fax/Special Modes
(1) Touch the [Special Modes] key.
Dual Page
Scan
Program
Timer
Erase
(2) Touch the [Mixed Size Original] key so that
it is highlighted.
1
2
2in1
Card Shot
Job
Build
Slow Scan
Mode
Mixed Size
Original
(3) Touch the [OK] key.
2
File
Quick File
If an original scan size has been specified, a message will appear when the [Mixed Size Original] key is touched. To
enable the Mixed Size Original setting, change the scan size setting to auto and then touch the [Mixed Size Original]
key again.
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Enter the destination fax number.
(2)
(3)
(1) Touch the [Address Book] key in the base
screen.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
(3) Touch the [To] key.
Sub Address
Sort Address
3
4
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
Press the [BLACK & WHITE START] key
(
).
Scanning begins. A beep will sound to indicate that scanning is
finished.
To cancel scanning...
Press the [STOP] key (
).
• If an original scan size is specified after selecting the Mixed Size Original setting, the original scan size setting will be
enabled and the Mixed Size Original setting will be cleared.
• When the mixed size original setting is selected, rotation sending does not operate.
To cancel the mixed size original setting...
Touch the [Mixed Size Original] key in the screen of step 2 so that it is not highlighted.
System Settings (Administrator): Original Feeding Mode
The original feeding mode can be set to always scan mixed size originals.
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FAXING THIN ORIGINALS (Slow Scan Mode)
Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent
thin originals from misfeeding.
A
A
B
B
C
C
D
D
Insert the originals face up in the
document feeder tray.
Adjust the document guides slowly.
1
2
If the originals are inserted with too much force, they may crumple and misfeed.
(2) (3)
Select slow scan mode.
OK
Fax/Special Modes
(1) Touch the [Special Modes] key.
Dual Page
Scan
Program
Erase
(2) Touch the [Slow Scan Mode] key so that it is
highlighted.
1
2
Timer
2in1
Card Shot
Job
Build
Slow Scan
Mode
Mixed Size
Original
(3) Touch the [OK] key.
File
Quick File
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Enter the destination fax number.
(2)
(3)
(1) Touch the [Address Book] key in the base
screen.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
(3) Touch the [To] key.
Sub Address
Sort Address
3
4
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
In addition to specification by one-touch key, a destination can also be specified using a search number. You can also
directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
Press the [BLACK & WHITE START] key
(
).
Scanning begins. A beep will sound to indicate that scanning is
finished.
To cancel scanning...
Press the [STOP] key (
).
When this function is selected, automatic 2-sided scanning is not possible.
To cancel slow scan mode...
Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted.
System Settings (Administrator): Original Feeding Mode
This is used to have scanning always take place using slow scan mode.
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ADDING YOUR SENDER INFORMATION TO
FAXES (Own number sending)
Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the
top of each fax page you transmit.
Example of the sender information printed
01/APR/2006/Sat 3:00 PM AAAAA FAX No. 0123456789 P.001/001
(1)
(2)
(3)
(4)
(1) Date, time:
(2) Sender name:
(3) Sender fax number: The sender fax number programmed in the machine.
The date and time of transmission.
The sender name programmed in the machine.
(4) Page numbers:
Page number / total pages (the total page number is only printed
when the fax is sent by memory transmission.)
Information programmed in Own Number Sending
Date, time:
To set or check the date and time, see the System Settings Guide.
Sender name, sender fax number: Program the sender name and fax number in "Fax Own Name and Number Set" in the
system settings (administrator).
Page numbers:
Select whether or not to include page numbers in "Printing Page Number at Receiver" in
the system settings (administrator).
Page numbers appear in the format "page number / total pages". Only the page number
is printed when manual transmission or quick online transmission is used.
System Settings (Administrator): Date/Own Number Print Position Setting
This is used to set the position where the sender information is printed. The sender information can be printed outside the
scanned original image or inside the scanned original image.
Outside scanned image (factory default setting)
Inside scanned image
Sender
Sender
information
information
Originals
Originals
The transmitted image length will be: length of sender
information + length of original image. When the fax is
printed by the receiving machine, it may be reduced or
divided onto two pages.
The sender information is printed inside the original
image, and thus the transmitted image length is the
length of the original. Note that the sender information
will overlap part of the original image (the overlapped
part of the original image will not appear).
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TEMPORARILY CHANGING THE SENDER
INFORMATION (Own Name Select)
You can select the sender information printed on a transmitted fax from a list of stored senders.
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the
keys to switch through the screens.
1
2
(3) Touch the [Own Name Select] key.
(1)
(2)
Select the sender information.
(1) Touch the desired sender information key.
(2) Touch the [OK] key.
Cancel
OK
Own Name Select
AAAAA
CCCCC
BBBBB
DDDDD
FFFFF
HHHHH
JJJJJ
LLLLL
1
2
EEEEE
GGGGG
IIIII
KKKKK
Touch the [OK] key.
OK
Fax/Special Modes
Transaction
Report
Own Name
Select
2
2
Memory Box
Polling
3
System Settings (Administrator): Registration of Own Name Select
This is used to store sender information for Own Name Select.
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CALLING A FAX MACHINE AND INITIATING
RECEPTION (Polling)
The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in
that machine.
Because the receiving machine initiates reception of a document, this is called "Polling Reception".
(1) Requests fax transmission.
Transmission
(3) The fax is received.
(2) The previously prepared
document is transmitted.
Make sure that an original is not placed in the machine when using the polling reception function.
(3)
(2) (4)
Select polling reception.
(1) Touch the [Special Modes] key.
OK
Fax/Special Modes
Transaction
Report
Own Name
Select
(2) Touch the
screens.
keys to switch through the
2
2
1
Memory Box
Polling
(3) Touch the [Polling] key so that it is
highlighted.
(4) Touch the [OK] key.
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Enter the destination fax number.
(2)
(3)
(1) Touch the [Address Book] key in the base
screen.
5
10
15
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
(3) Touch the [To] key.
Sub Address
Sort Address
If you wish to enter multiple fax numbers, repeat steps (2)
and (3) above to enter each number.
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
2
3
• In addition to specification by one-touch key, a destination can also be specified using a search number. You can
also directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
• Multiple fax numbers can be entered.
Polling will take place in the order that the numbers were entered.
Polling multiple machines is called "Serial Polling".
Up to 500 fax numbers can be entered. In this procedure, one-touch keys that have a sub-address and passcode
cannot be used.
• To enter multiple fax numbers, touch the [Next Address] key after entering a fax number and enter the next fax
number.
Press the [BLACK & WHITE START] key
(
).
Your machine will call the other machine and initiate reception
of the fax.
• Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when
you are not present.
• This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
• The receiving machine bears the expense (phone charges) of the polling reception.
To cancel polling reception...
Touch the [Polling] key in the screen of step 1 so that it is not highlighted.
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INITIATING POLLING RECEPTION MANUALLY
Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax
information service.
• Make sure that an original is not placed in the machine when using the polling reception function.
• This function cannot be used to poll multiple machines (serial polling).
(3)
(1)
Enter the destination fax number.
Telephone mode.
(1) Touch the [Speaker] key.
Speaker
Resend
5
10
15
You will hear the dial tone through the machine's speaker.
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
1
2
(2) Touch the [Address Book] key in the base
screen.
Speaker Volume
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(3) Touch the one-touch key of the desired
destination.
1
A group key cannot be used.
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
Fax Manual
Reception
Sort Address
• In addition to specification by one-touch key, a destination can also be specified using a search number. You can
also directly enter a fax number with the numeric keys or look up a destination in a global address book. For more
• After touching the [Speaker] key, you can touch the [Speaker Volume] key to adjust the volume of the speaker. The
speaker volume changes each time the [Speaker Volume] key is touched. Adjust the volume to the desired level.
Follow the instructions in the recorded
greeting.
2
3
(3)
(2)
Receive the fax.
(1) Touch the [Special Modes] key.
OK
Fax/Special Modes
Transaction
Report
Own Name
Select
(2) Touch the
screens.
keys to switch through the
2
2
Memory Box
Polling
(3) When you hear the fax tone, touch the
[Polling] key.
The fax is received.
• This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
• The receiving machine bears the expense (phone charges) of the polling reception.
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SENDING A FAX WHEN ANOTHER
MACHINE POLLS YOUR MACHINE
(Polling Memory)
Sending a document that has been scanned into memory when another machine polls your machine is called "Polling
Memory".
Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box.
This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
(1) Requests fax transmission.
Polling
memory box
Transmission
(2) The document in the memory box is
(3) The fax is received.
transmitted.
RESTRICTING POLLING ACCESS (Polling security)
To only allow specified machines to poll your machine, you can restrict polling to machines whose programmed sender
fax number matches a fax number stored in your machine as a polling passcode number. This is called "Polling
Security".
To use this function, first store polling passcode numbers (the sender fax numbers programmed in the other machines)
in the machine's system settings, and then enable polling security.
Up to 10 fax numbers can be stored as polling passcode numbers.
System Settings (Administrator): Fax Polling Security
This is used to enable polling security. This is used to store fax numbers as polling passcode numbers.
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SCANNING A DOCUMENT INTO POLLING MEMORY
Follow these steps to scan a document into the memory box for polling transmission (Public Box).
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
1
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the
keys to switch through the screens.
2
3
(3) Touch the [Memory Box] key.
Touch the [Data Store] key.
Memory Box
Exit
Confidential
Reception
Polling Memory
Print Data
Data Store
Print Data
Delete Data
Touch the [Public Box] key.
Memory Box - Data Store
Back
Public Box
Box 1
Box 3
Box 2
1
2
Box 4
Box 6
Box 8
Box 10
Box 12
4
5
Box 5
Box 7
Box 9
Box 11
(1)
(2)
Specify the number of polling times.
OK
(1) Touch the key for the desired number of
times.
Memory Box - Data Store
Touch the [Once] key if you want the document cleared
from memory after it is transmitted. Touch the [Unlimited]
key to allow polling an unlimited number of times.
Once
Unlimited
(2) Touch the [OK] key.
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Select image settings and special
modes.
Memory Box - Data Store
Memory Box
Auto
A4
Original
Auto
Scan:
Auto
Send:
List
Exposure
Resolution
Standard
Special Modes
6
Auto Reception
Fax Memory:100%
• The following functions can be selected:
Erase, Dual Page Scan, 2in1, Card Shot, Job Build, Mixed Size Original, Slow Scan Mode, Own Name Select.
• To return to the screen of step 4, touch the [Memory Box List] key.
Press the [BLACK & WHITE START] key
(
).
Scanning begins.
• If you inserted the original pages in the document feeder
tray, all pages are scanned.
• If you are scanning the original on the document glass, scan
each page one page at a time.
When scanning finishes, place the next original and press
7
the [BLACK & WHITE START] key (
). Repeat until all
pages have been scanned and then touch the [Read-End]
key.
To cancel scanning...
Press the [STOP] key (
) while the original is being scanned.
If another document remains in the memory box (Public Box), the newly scanned document is added to the previous
document. In this case, the number of polling times will be the number set for the newly scanned document.
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PRINTING A DOCUMENT STORED IN THE PUBLIC BOX
To check a document stored in the Public Box for polling transmission, follow the steps below to print the document.
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the
keys to switch through the screens.
1
2
(3) Touch the [Memory Box] key.
Touch the [Print Data] key.
Exit
Memory Box
Confidential
Reception
Polling Memory
Print Data
Print Data
Data Store
Delete Data
Touch the [Public Box] key.
Back
Memory Box - Print Data
Public Box
Box 1
Box 3
Box 5
Box 7
Box 9
Box 11
Box 2
Box 4
Box 6
Box 8
Box 10
Box 12
1
2
3
4
When nothing is stored in the Public Box, the [Public Box] key will be greyed out.
Press the [BLACK & WHITE START] key
).
(
The stored document is printed.
To cancel printing...
Touch the [Cancel] key in the touch panel.
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DELETING A DOCUMENT FROM THE PUBLIC BOX
Delete a document from the Public Box when it is no longer needed.
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the
keys to switch through the screens.
1
2
(3) Touch the [Memory Box] key.
Touch the [Delete Data] key.
Memory Box
Exit
Confidential
Reception
Polling Memory
Print Data
Data Store
Delete Data
Print Data
Touch the [Public Box] key.
Back
Memory Box - Delete Data
Public Box
Box 1
Box 3
Box 5
Box 7
Box 9
Box 11
Box 2
1
Box 4
Box 6
Box 8
Box 10
Box 12
2
3
4
When nothing is stored in the Public Box, the [Public Box] key will be greyed out.
Touch the [Yes] key.
The document is deleted and you return to the screen of step 3.
Delete the data in the memory box?
Public Box
No
Yes
To cancel the deletion...
Touch the [No] key. You will return to the screen of step 3.
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PERFORMING F-CODE
COMMUNICATION
6
This chapter explains how to perform F-code communication operations. F-code communication is possible with
machines of other manufacturers that also support F-code communication.
F-CODE COMMUNICATION
Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of
information, distribution of information to multiple destinations (relay broadcast transmission) are possible with other
machines that support F-code communication.
An F-code* is specified in each communication, enabling a higher level of security.
* F-code is a communication function based on the G3 standard of the ITU-T.
The ITU-T is a United Nations organization that establishes communications standards. It is a department of the International
Telecommunication Union (ITU), which coordinates global telecommunications networks and services.
HOW F-CODES WORK
A fax that is transmitted with an F-code is received to the memory box in the receiving machine specified by the F-code
(sub-address and passcode). If the F-code sent by the transmitting machine does not match the F-code in the receiving
machine, reception will not take place.
The fax is received to
Memory box for F-code
communication
the memory box
specified by the
F-code
Box name:
Sub-address: AAAAAAAA
Passcode: XXXXXXXX
BBBB
Fax number of other
machine
+
F-code
Sub-address: AAAAAAAA
Passcode:
XXXXXXXX
The products of other manufacturers may use different terms for "sub-address" and "passcode". If you need to contact the
operator of another machine regarding sub-addresses and passcodes, refer to the terms used by the ITU-T in the table below.
The machine
ITU-T
F-code relay broadcast
memory box
F-code polling memory box
F-code confidential box
Sub Address
Passcode
SEP
SUB
SID
SUB
SID
PWD
An F-code consists of a sub-address and passcode, and cannot be longer than 20 digits.
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CREATING MEMORY BOXES IN THE MACHINE FOR
F-CODE COMMUNICATION
Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory
Box" in the system settings.
A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication
function is assigned to each box.
After you have created a memory box, inform the other party of the sub-address and passcode of the box.
Memory box for F-code
communication
• Box Name
• Sub Address
• Passcode
• End receiving machines (only in an
F-code relay broadcast memory box)
• Print PIN (only for F-code confidential
reception)
To use the following F-code communication functions, F-code memory boxes must be created in your machine.
F-code confidential reception, F-code polling memory, F-code relay broadcast transmission
To use the following F-code communication functions, F-code memory boxes must be created in the other machine.
F-code confidential transmission, F-code polling reception, F-code relay request transmission
System Settings: F-Code Memory Box
This is used to configure memory boxes for F-code communication.
• Up to 100 memory boxes can be created.
• The memory box name cannot be longer than 18 characters, and the sub-address and passcode cannot be longer than 20
digits.
F-CODE DIALLING
When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is
dialled. Check the F-code (sub-address and passcode) programmed in the memory box in the other machine before you
perform an F-code transmission. It is convenient to store an F-code together with the fax number in a one-touch key or
group key.
0123456789
AAAAAAAA
XXXXXXXX
/
/
* Touch the [Sub Address]
key in the screen to enter
"/".
*
*
Fax number of other
machine
Sub Address
Passcode
When the following F-code functions are used, your machine dials the other machine.
F-code confidential transmission, F-code polling reception, F-code relay request transmission
When the following F-code functions are used, the other machine dials your machine.
F-code confidential reception, F-code polling memory, F-code relay broadcast transmission
• If the destination machine does not have a passcode configured in the F-code, do not enter a passcode when dialling that
machine.
• F-code communication cannot be performed when using the speaker or performing manual transmission.
System Settings: Address Book
This is used to store and edit one-touch keys and group keys.
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CONFIDENTIAL COMMUNICATION USING
F-CODES
By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine),
the sender can direct the transmission specifically to the user of the box.
This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when
the receiving machine is shared by multiple departments.
To print an F-code confidential fax, the print passcode must be entered.
Sender
Receiver
Sub-address: AAAAAAAA
Passcode:
XXXXXXXX
Transmission with an
F-code
Reception in F-code Memory Box
Sub-address: AAAAAAAA
Passcode: XXXXXXXX
Print passcode: Enter BBBB
The fax is printed.
The F-code (sub-address and passcode) of the memory box to be used should be verified by the sender and the recipient
before the fax is sent.
System Settings: F-Code Memory Box
This is used to create memory boxes for F-code confidential communication (confidential reception).
A memory box name, sub-address, passcode, and print passcode are programmed in each box.
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F-CODE CONFIDENTIAL TRANSMISSION
Follow the steps below to send a confidential fax by adding an F-code to the fax number.
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
1
(3) (2)
Enter the destination fax number.
5
10
15
(1) Touch the [Address Book] key in the base
screen.
To
Cc
Condition
Settings
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
1
2
Address Review
Address Entry
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
If the destination is not stored in the address book, enter
the fax number with the numeric keys.
Sub Address
Sort Address
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
(3) Touch the [To] key.
If you entered the fax number with the numeric keys, this
is not necessary.
(4), (6)
If the sub-address and passcode are stored in the one-touch
key, the following sub-steps are not necessary. Go to step 3.
2
(4) Touch the [Sub Address] key.
"/" appears.
(5) Enter the sub-address with the numeric
keys.
(6) Touch the [Sub Address] key.
"/" appears.
(7) Enter the passcode with the numeric keys.
If a passcode has been omitted in the memory box of the other machine, (6) and (7) are not necessary.
Press the [BLACK & WHITE START] key
(
).
Scanning begins.
• If you inserted the original pages in the document feeder
tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
If you are scanning the original on the document glass, scan
each page one page at a time.
3
When scanning finishes, place the next original and press the
[BLACK & WHITE START] key (
). Repeat until all pages
have been scanned and then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
This function can be used in combination with a broadcast transmission or timer transmission. This function can also be
stored in a program.
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PRINTING A FAX RECEIVED BY F-CODE
CONFIDENTIAL RECEPTION
When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code.
To print the received fax, enter the print passcode.
The machine rings and the fax is
received.
Beep
A beep sounds when reception ends.
1
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the
keys to switch through the screens.
2
3
(3) Touch the [Memory Box] key.
Touch the [Print Data] key.
Memory Box
Exit
Confidential
Reception
Polling Memory
Print Data
Data Store
Print Data
Delete Data
Touch the key of the memory box
containing the confidential fax.
Memory Box - Confidential Reception
Back
Box 1
Box 3
Box 5
Box 2
Box 4
Box 6
"
" appears in the keys of memory boxes that have received
1
faxes. The keys of memory boxes that have not received faxes
are greyed out and cannot be selected.
1
4
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Enter the print passcode with the
numeric keys.
Enter PIN via the 10-key.
As each digit is entered, "–" changes to " ".
Cancel
5
6
Take care to enter the correct print passcode. If you make a mistake, a message will appear and you will return to the
entry screen. You can touch the [Cancel] key to return to step 4.
Press the [BLACK & WHITE START] key
(
).
• The confidential fax is automatically given priority in the print job queue.
• The fax is automatically cleared from the memory box after printing.
• If you forget the print passcode...
There is no way to check a forgotten passcode on the machine. Take care not to forget the passcode. In the event that you
forget the passcode or need to verify the passcode, contact your dealer or nearest authorised service representative.
System Settings (Administrator): Transaction Report Print Select Setting
This setting can be used to have a transaction report printed automatically when an F-code confidential fax is received.
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POLLING RECEPTION USING F-CODES
This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory
box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code
(sub-address and passcode) configured in the other machine or polling reception will not take place.
Transmission request (polling)
using an F-code
Sub-address: AAAAAAAA
Passcode:
XXXXXXXX
The machine
The other machine
F-code polling memory box
Transmission
Box name:
BBBB
Sub-address: AAAAAAAA
Passcode:
XXXXXXXX
• Verify the F-code (sub-address and passcode) of the memory box in the other machine before you perform F-code polling
reception.
• Do not place an original in the automatic document feeder or on the document glass when using this function.
• The receiving machine bears the phone charges of the transmission.
(3)
(2) (4)
Select polling.
(1) Touch the [Special Modes] key.
OK
Fax/Special Modes
Transaction
Report
Own Name
Select
(2) Touch the
screens.
keys to switch through the
2
2
1
Memory Box
Polling
(3) Touch the [Polling] key so that it is
highlight.
(4) Touch the [OK] key.
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(3)
(2)
Enter the destination fax number.
(1) Touch the [Address Book] key in the base
screen.
5
10
15
To
Cc
Condition
Settings
AAA AAA
BBB BBB
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
CCC CCC
EEE EEE
GGG GGG
III III
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
If the destination is not stored in the address book, enter
the fax number with the numeric keys.
Sub Address
Sort Address
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
(3) Touch the [To] key.
If you entered the fax number with the numeric keys, this
is not necessary.
(4), (6)
If the sub-address and passcode are stored in the one-touch
key, the following sub-steps are not necessary. Go to step 3.
2
(4) Touch the [Sub Address] key.
"/" appears.
(5) Enter the sub-address with the numeric
keys.
(6) Touch the [Sub Address] key.
"/" appears.
(7) Enter the passcode with the numeric keys.
If a passcode has been omitted in the memory box of the other machine, (6) and (7) are not necessary.
Press the [BLACK & WHITE START] key
(
).
3
Your machine will call the other machine and initiate reception
of the fax.
• Polling multiple machines (serial polling) is not possible.
• F-code polling reception can be used in combination with a timer setting. Only one polling reception operation with a timer
setting can be stored at a time.
To cancel polling...
Touch the [Polling] key in the screen of step 1 so that it is not highlighted.
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POLLING MEMORY TRANSMISSION USING
F-CODES
When your machine receives a transmission request from another machine, this function sends a fax stored in an
F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the
F-code configured in your machine or transmission will not take place.
The document to be transmitted must be scanned into an F-code polling memory box.
Transmission request (polling)
using an F-code
Sub-address: AAAAAAAA
The other
machine
The machine
F-code polling memory box
Passcode:
XXXXXXXX
Box name:
Sub-address: AAAAAAAA
Passcode: XXXXXXXX
BBBB
Transmission
System Settings: F-Code Memory Box
This is used to create memory boxes (polling memory) for F-code polling memory transmission.
A memory box name, sub-address, and passcode are programmed in each box.
SCANNING A DOCUMENT INTO A MEMORY BOX FOR
F-CODE POLLING TRANSMISSION
Follow these steps to scan a document into a memory box (polling memory) for F-code polling transmission.
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
1
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the
keys to switch through the screens.
2
(3) Touch the [Memory Box] key.
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Touch the [Data Store] key.
Memory Box
Exit
Confidential
Reception
Polling Memory
Print Data
Data Store
Print Data
3
4
Delete Data
Touch the key of the F-code memory
polling box.
Memory Box - Data Store
Back
Public Box
Box 1
Box 3
Box 2
Box 4
Box 6
Box 8
Box 10
Box 12
1
2
Box 5
Box 7
Box 9
Box 11
(1)
(2)
Specify the number of polling times.
(1) Touch the key for the desired number of
times.
OK
Memory Box - Data Store
Touch the [Once] key if you want the document cleared
from memory after it is transmitted. Touch the [Unlimited]
key to allow polling an unlimited number of times.
5
6
Once
Unlimited
(2) Touch the [OK] key.
Select image settings and special
modes.
Memory Box - Data Store
Memory Box
Auto
A4
Original
Auto
Scan:
Auto
Send:
List
Exposure
Resolution
Standard
Special Modes
Auto Reception
Fax Memory:100%
• A program, timer setting, transaction report, polling, and document filing cannot be selected.
• To return to the screen of step 4, touch the [Memory Box List] key.
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Press the [BLACK & WHITE START] key
).
(
Scanning begins.
• If you inserted the original pages in the document feeder
tray, all pages are scanned.
• If you are scanning the original on the document glass, scan
each page one page at a time.
When scanning finishes, place the next original and press
7
the [BLACK & WHITE START] key (
). Repeat until all
pages have been scanned and then touch the [Read-End]
key.
To cancel scanning...
Press the [STOP] key (
) while the original is being scanned.
• If other documents have already been stored in the memory box, the document is added to the previously stored
documents.
• The factory default setting for the number of polling times is "Once" (after the document is transmitted to the receiving
machine, it is automatically cleared).
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PRINTING A DOCUMENT STORED FOR F-CODE
POLLING TRANSMISSION
You can check a document in an F-code memory polling box by printing it out.
A document in a memory box cannot be printed while the document is being transmitted.
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the
keys to switch through the screens.
1
2
(3) Touch the [Memory Box] key.
Touch the [Print Data] key.
Memory Box
Exit
Confidential
Reception
Polling Memory
Print Data
Print Data
Data Store
Delete Data
Touch the key of the F-code memory
polling box where the document you
wish to print is stored.
Back
Memory Box - Print Data
Public Box
Box 1
Box 3
Box 5
Box 7
Box 9
Box 11
Box 2
1
Box 4
Box 6
Box 8
Box 10
Box 12
appears in keys that have documents stored.
2
3
4
Press the [BLACK & WHITE START] key
(
).
The document in the selected memory box is printed.
To cancel printing...
Touch the [Cancel] key.
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DELETING A DOCUMENT STORED FOR F-CODE
POLLING TRANSMISSION
When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it.
A document in a memory box cannot be deleted while the document is being transmitted.
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the
keys to switch through the screens.
1
2
(3) Touch the [Memory Box] key.
Touch the [Delete Data] key.
Memory Box
Exit
Confidential
Reception
Polling Memory
Print Data
Data Store
Delete Data
Print Data
Touch the key of the F-code memory
polling box that has the document you
wish to delete.
Back
Memory Box - Print Data
Public Box
Box 1
Box 3
Box 5
Box 7
Box 9
Box 11
Box 2
Box 4
Box 6
Box 8
Box 10
Box 12
1
appears in keys that have documents stored.
2
3
4
Touch the [Yes] key.
The document in the selected memory box is deleted and you
return to the screen of step 3.
Delete the data in the memory box?
Box 1
No
Yes
To cancel the deletion...
Touch the [No] key. You will return to the screen of step 3 without deleting the document.
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RELAY REQUEST TRANSMISSION USING
F-CODES
This function is used to send a fax to an F-code relay broadcast memory box in another machine and have that machine
relay the fax to multiple end receiving machines.
When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end
receiving machines can help reduce phone charges. A relay request transmission can be used in combination with the
timer transmission function to further reduce phone costs.
The fax is transmitted to
each of the end receiving
machines programmed in
the F-code relay
broadcast memory box.
End receiving
machines
Relay machine
F-code relay broadcast
memory box
Transmission
The machine
Transmission specifying an F-code
Sub-address: AAAAAAAA
Box name:
BBBB
Passcode:
XXXXXXXX
Sub-address: AAAAAAAA
Passcode: XXXXXXXX
End receiving machines are
programmed in this box
• Verify the F-code (sub-address and passcode) and end receiving machines programmed in the relay broadcast memory
box in the relay machine before you perform an F-code relay request transmission.
• Before this function can be used, the end receiving machines must be programmed in the F-code relay broadcast memory
box in the relay machine.
• The end receiving machines do not need to support F-code communication.
• This function can be used in combination with a broadcast transmission or timer transmission. An F-code relay request
transmission can also be stored in a program.
• Your machine (the machine that requests a relay broadcast transmission) only bears the cost of sending the fax to the
relay machine. The relay machine bears the cost of sending the fax to each of the end receiving machines.
System Settings: F-Code Memory Box
This is used to create memory boxes for F-code relay broadcast transmission.
A memory box name, sub-address, passcode, and end receiving machines are programmed in each box.
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
1
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(3)
(2)
Enter the destination fax number.
(1) Touch the [Address Book] key in the base
screen.
5
10
15
To
Cc
Condition
Settings
AAA AAA
BBB BBB
1
2
Address Review
Address Entry
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
CCC CCC
EEE EEE
GGG GGG
III III
(2) Touch the one-touch key of the desired
destination.
Global
Address Search
If the destination is not stored in the address book, enter
the fax number with the numeric keys.
Sub Address
Sort Address
Frequent Use
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
(3) Touch the [To] key.
If you entered the fax number with the numeric keys, this
is not necessary.
(4), (6)
If the sub-address and passcode are stored in the one-touch
key, the following sub-steps are not necessary. Go to step 3.
2
(4) Touch the [Sub Address] key.
"/" appears.
(5) Enter the sub-address with the numeric
keys.
(6) Touch the [Sub Address] key.
"/" appears.
(7) Enter the passcode with the numeric keys.
If a passcode has been omitted in the memory box of the other machine, (6) and (7) are not necessary.
Press the [BLACK & WHITE START] key
(
).
Scanning begins.
• If you inserted the original pages in the document feeder
tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
•
If you are scanning the original on the document glass, scan
each page one page at a time.
3
When scanning finishes, place the next original and press the
[BLACK & WHITE START] key (
). Repeat until all pages
have been scanned and then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
When the relay machine receives the fax, it will automatically
transmit the fax to each of the end receiving machines
programmed in the memory box.
To cancel scanning...
Press the [STOP] key (
) while the original is being scanned.
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RELAY BROADCAST TRANSMISSION
USING F-CODES
When your machine receives an F-code relay request transmission, the fax is received to an F-code relay broadcast
memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in
the memory box. Transmission to the end receiving machines takes place automatically.
The fax is transmitted to
each of the end receiving
machines programmed in
the F-code relay
End receiving
machines
broadcast memory box.
The machine
F-code relay broadcast
memory box
Transmission
The other
machine
Transmission specifying an F-code
Sub-address: AAAAAAAA
Box name:
Sub-address: AAAAAAAA
Passcode: XXXXXXXX
BBBB
Passcode:
XXXXXXXX
End receiving machines are
programmed in this box
• Prior to the operation, inform the requesting party of the sub-address and passcode of the relay broadcast memory box in
your machine.
• Program the end receiving machines in the F-code relay broadcast memory box when you create the box in your machine.
• The end receiving machines do not need to support F-code communication.
• The machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine (the relay
machine). Your machine bears the cost of sending the fax to each of the end receiving machines.
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USING AN EXTENSION PHONE
7
This chapter explains how to use an extension phone to make voice calls and receive a fax after talking with the other
party.
CONNECTING AND USING AN EXISTING
PHONE (Extension Phone Connection)
You can connect an existing extension phone to the machine.
The phone can be used for voice calls and to start fax reception on the machine.
As an example, you can make a phone call using the existing phone, speak to the other party, and then press the
[BLACK & WHITE START] key (
[BLACK & WHITE START] key (
) to fax an original that has been placed to that party. You can also press the
) when an original is not placed to receive a fax.
Connect the extension phone as shown below.
Extension phone socket
Core
Click!
Existing extension
phone (example)
Attach the provided core to
your extension telephone cord
and then connect the cord to
the machine.
Make sure you hear a "click"
sound indicating that the
cord is securely connected.
Click!
• Connect an extension phone that has a modular socket. Use standard phone line cable to connect the phone. If other than
a standard phone line cable is used, the connection may not work correctly.
• If the plug on the telephone line cord does not fit into the socket on your extension phone, contact your dealer or nearest
authorised service representative.
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RECEIVING A FAX AFTER ANSWERING A CALL ON
THE EXTENSION PHONE (Remote Reception)
Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone.
If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals.
When you hear ringing, answer the call
on the extension phone.
1
Signal the machine to start fax
reception.
Press
on the keypad of the extension phone.
2
3
Replace the extension phone.
The machine sounds a beep when reception ends.
If the extension phone is still lifted when fax transmission ends, an alarm signal will sound and a message will appear in the
touch panel. The alarm and message will stop when the extension phone is replaced.
• System Settings: Receive Setting
To use remote fax reception, set this setting to "Manual Reception".
• System Settings (Administrator): Remote Reception Number Setting
This is used to change the number used for remote fax reception. The factory default setting is "5".
MAKING AND RECEIVING PHONE CALLS
You can make and receive calls like normal on your extension phone. A phone call can also be made by dialling on the
machine.
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CHECKING THE STATUS OF FAX
JOBS
8
This chapter explains how to check the status of reserved transmission jobs and received faxes.
JOB STATUS SCREEN
The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status
screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode
that was being used before the key was pressed appears.
Reserved transmissions and received faxes are referred to as jobs here.
Example: Pressing the key in fax mode
Print Job
Address
Scan to
Set Time
Fax Job
Pages
Internet Fax
Status
Job Queue
Complete
Broadcast0001
10:00 04/01 020/003 Connecting
10:05 04/01 000/004 Waiting
10:22 04/01 000/004 Waiting
10:30 04/01 000/010 Waiting
10:33 04/01 000/010 Waiting
JOB STATUS
1
1
0123456789
AAA AAA
BBB BBB
Broadcast0002
Detail
Priority
Stop/Delete
The job status display is in the lower left corner of the touch panel. The job status display can be touched to display the job
status screen.
Scan
Internet Fax
Fax
USB Mem. Scan
PC Scan
Address Book
Original
Auto
Auto
Scan:
Send:
Direct TX
Auto
Exposure
Sub Address
Resolution
Special Modes
Standard
Address Review
File
Quick File
Auto Reception
Fax Memory:100%
Sending
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JOB QUEUE SCREEN AND COMPLETED JOB SCREEN
The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in
progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key
((2) below).
Job queue screen
(1)
Completed job screen
(1)
Print Job
Address
Scan to
Set Time
Fax Job
Pages
Internet Fax
Print Job
Address
Scan to
Fax Job
Internet Fax
Status
Start Time Pages
Status
Job Queue
Complete
Job Queue
Complete
Broadcast0001
10:00 04/01 020/003 Connecting
10:05 04/01 000/004 Waiting
10:22 04/01 000/004 Waiting
10:30 04/01 000/010 Waiting
10:33 04/01 000/010 Waiting
Broadcast0001
10:00 04/01 010/003 NG000000
10:05 04/01 001/001 Send OK
10:22 04/01 004/004 Send OK
10:30 04/01 010/010 Send OK
(2)
(2)
1
1
1
1
0123456789
AAA AAA
Broadcast0002
CCC CCC
BBB BBB
0123456789
Broadcast0002
Detail
Priority
Detail
Call
(3)
(4)
(5)
(7)
Stop/Delete
(8)
(6)
(9)
(1) Mode select tabs
(6) Job queue screen
Use these tabs to select the job status screen of each
mode.
Jobs are shown as keys in the order they were reserved.
Each key shows information on a job and its current
status.
(2) Job status screen selector key
Touch this key to switch between the job queue screen
and the completed jobs screen.
(7) Completed jobs screen [Detail] key
This shows detailed information on the results of
completed broadcast transmission jobs, completed serial
polling jobs, and completed jobs that used the document
filing function. Select the key of the desired job in the
completed jobs screen (9) and then touch the [Details]
key.
From the details screen, it is possible to resend the fax to
destinations to which transmission was not successful.
(3) Job queue screen [Detail] key
This shows detailed information on a broadcast
transmission or serial polling job that is reserved or in
progress. Select the key of the desired job in the job
queue screen (6) and then touch the [Details] key.
(4) [Priority] key
Touch this key to give priority to a selected job.
(8) [Call] key
Touch this key to retrieve and use a transmission or
reception job that was stored using the document filing
function.
(5) [Stop/Delete] key
Touch this key to stop or delete a selected job.
(9) Completed jobs screen
This shows up to 99 completed transmission/reception
jobs. A description of each job and the result (status) are
shown.
Broadcast transmission jobs, serial polling jobs, received
fax forwarding jobs, and transmission/reception jobs that
used the document filing function are indicated as keys.
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Job key display
The following information is shown in the job queue keys and completed job keys that appear in the job status screen.
3
AAA AAA
10:22 04/01000/004 Waiting
(1) (2)
(3)
(5)
(6)
(4)
(1) Indicates the number (position) of the job in the job
queue.
(6) Status
Shows the job status.
• Job in progress
When the job currently being transmitted is finished, each
job moves up one position in the job queue.
This number does not appear in keys in the completed
jobs screen.
Message
Status
"Connecting"
"Sending"
"Receiving"
"Tel"
Connecting
(2) Mode icon
Sending
This indicates the type of job. In the completed jobs
screen, a colour bar indicating black & white will appear
next to the icon. (However, the colour bar icon does not
appear in the key of a job stored using the document
filing function.)
Receiving
Speaking with the other party using
an extension phone
"Stopped"
"Error"
The job has been stopped.
Icon
Job type
Fax transmission
An error occurred while the job was
being executed.
• Job waiting to be executed
Fax reception
Message
Status
Broadcast transmission or serial
polling
"Waiting"
"Retry"
The job is waiting to be executed.
The job is being re-attempted due
to a communication error or other
problem.
PC-Fax transmission
"Stopping"
When a reserved fax job is
cancelled, the job is put on
stop-wait.
(3) Name of other party
For a transmission, the name or fax number of the
destination. For a reception, the fax number of the
sending party.
The day and
time are
Timer transmission job (the
specified time is displayed)
For a broadcast transmission or serial polling operation,
the function name and a broadcast control number
(4-digits).
displayed.
(4) Time reserved / Time started
In the job queue screen, the date and time the job was
reserved. In the completed jobs screen, the date and
time the job was started.
(5) Number of pages
Shows the number of pages transmitted / total number of
original pages.
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• Completed job
Message
Status
"Send OK"
Transmission completed.
"In Memory"
Reception completed but the fax
has not been printed. (The
received fax is being held by the
print hold function.)
"Printed"
The received fax has been printed.
"Forward OK"
The received fax has been
forwarded.
"Stopped"
The job was stopped.
"Number of
successful
transmission
destinations /
Total
Broadcast transmission or serial
polling completed.
If transmission to 3 destinations
was successful out of a total of 5,
"003/005" will appear.
destinations
OK"
"No
response"
An error occurred because there
was no response from the
destination.
"Busy"
An error occurred because the
other party was busy.
"Reject
Reception"
A fax was sent from a party that
has been blocked by the anti junk
fax function.
"NGxxxxxx"
Transmission/reception was not
successful because a
communication error occurred (a
6-digit error code appears in
xxxxxx.)
"Error"
An error occurred while the job was
being executed.
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OPERATION WHEN A JOB IN THE JOB QUEUE IS
COMPLETED
When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the
status column.
Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as
explained below.
Fax reception jobs
While a fax is being received, "Receiving" appears in the job queue screen.
When reception is completed, the job moves to the completed jobs screen and "In Memory" appears.
After the fax is printed, the status changes to "Printed".
Timer transmission jobs
A timer transmission job appears at the bottom of the job queue screen until the specified time arrives.
When the specified time arrives, the job is executed. If another job is in progress, the timer job is started when the other
job is completed.
Retry jobs
A retry job appears at the bottom of the job queue screen. When the set retry interval elapses, the job is executed. If
there are jobs reserved ahead of the retry job, the retry job is reserved at the bottom of the job queue and executed
when its turn arrives.
Fax reception jobs when Inbound Routing is enabled
When Inbound Routing is enabled in the Web pages, fax reception jobs are handled as follows depending on the print
setting.
• Received fax is not printed
"Receiving" appears in the job queue screen while the fax is being received. When reception is completed, the job
moves to the job queue of the job status screen of scan mode.
• Received fax is printed
When reception is completed, the job moves to the completed jobs screen and "In Memory" appears. After the fax is
printed, "Printed" appears. In addition, the job is added to the job queue of the job status screen of scan mode. When
forwarding is finished, "Forward OK" appears.
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CHECKING A RESERVED JOB OR THE JOB IN
PROGRESS
The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job
that you wish to check and touch the [Detail] key. The job details screen will appear (see below).
OK
Detail
Broadcast0001
Fax No. : 0123456789
Progress:
050/100
AAA AAA
050
Name:
Number:
Pages:
005/010
Fax Connecting
Fax Waiting
Failed
All Destinations
The job name and progress (number of completed destinations / total destinations) appear at the top of the screen.
Touch a tab to display the information that appears on that tab. The following information appears on each tab.
Tab name
Fax Connecting
Information displayed
Information on the current destination appears.
Fax No.: The fax number of the destination.
Name: The name of the destination.
Number: The broadcast control number (3-digits).
Pages: Number of pages completed / total number of pages
Fax Waiting
Failed
This shows information on the destinations that are waiting. A broadcast control
number (3-digits) appears in front of each destination.
Address: The name of the other destination.
Status: The status of communication.
This shows information on destinations for which communication failed. A broadcast
control number (3-digits) appears in front of each destination.
Address: The name or fax number of each destination.
Start Time: The time when communication began.
Status: The status of communication.
All Destinations
This shows all destinations specified in the job. A broadcast control number (3-digits)
appears in front of each destination.
Address: The name or fax number of the destination.
Start time: The time at which communication began.
Status: The status of communication.
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CHECKING COMPLETED JOBS
You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on
completed broadcast transmission jobs, received fax forwarding jobs, serial polling jobs, and jobs that used document
filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key. The job detail screen
(see below) will appear.
OK
Detail
Broadcast0001
Retry
Address
DDD DDD
Start Time
Status
002
010
10:01 04/01
NG000000
1
1
EEE EEE
10:10 04/01
NG000000
File
Failed
All Destinations
The job name appears at the top of the job detail screen.
To view details on the job, touch one of the tabs. The following information appears on each tab.
Tab name
Information displayed
File
Information on a transmission/reception that used document filing.
To retrieve the file and use it, touch the [Call] key.
Failed
This shows information on destinations for which communication failed. A broadcast
control number (3-digits) appears in front of each destination.
Address: The name or fax number of each destination.
Start time: Time at which communication began.
Status: Description of failure (error)
The [Retry] key can be touched to re-attempt transmission to that destination.
All Destinations
Shows all addresses specified in the job. A broadcast control number (3-digits)
appears in front of each destination.
Address: The name or fax number of each destination.
Start time: Time at which communication began.
Status: Communication result
The [Retry] key can be touched to transmit to all destinations again.
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CANCELLING A FAX IN PROGRESS OR A
RESERVED FAX
Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job.
JOB STATUS
Press the [JOB STATUS] key.
1
Print Job
Address
Scan to
Set Time
Fax Job
Pages
Internet Fax
Select the fax job that you wish to
cancel.
Status
Job Queue
Complete
1
2
3
4
5
Broadcast0001
10:00 04/01 020/003 Connecting
10:05 04/01 000/004 Waiting
10:22 04/01 000/004 Waiting
10:30 04/01 000/010 Waiting
10:33 04/01 000/010 Waiting
1
1
0123456789
AAA AAA
(1) Touch the key of the fax job to be cancelled.
(2) Touch the [Stop/Delete] key.
BBB BBB
Broadcast0002
2
3
Detail
Priority
Stop/Delete
(1)
(2)
Touch the [Yes] key.
Delete the job?
BBB BBB
10:30 04/01
No
Yes
If you do not wish to cancel the selected fax job...
Touch the [NO] key.
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• When a reserved fax job is cancelled, "Stopping" appears and the job is put on stop-wait. When the stop-wait job reaches
the top of the job queue, it is deleted.
• If you cancel a fax job in progress, touch the [Yes] key to confirm the cancellation.
Print Job
Address
Scan to
Set Time
Fax Job
Pages
Internet Fax
Status
Job Queue
Complete
Broadcast0001
10:00 04/01 020/003 Connecting
10:05 04/01 000/004 Waiting
10:22 04/01 000/004 Waiting
10:33 04/01 000/010 Waiting
10:35 04/01 000/010 Stopping
1
1
0123456789
AAA AAA
Broadcast0002
BBB BBB
Detail
Priority
Release
• When transmission of a job is cancelled, "Cancel" will appear in the result column of the transaction report.
• To stop the cancellation and execute the job...
While "Stopping" appears, the cancellation can be stopped and the job can be transmitted.
(1) Touch the key of the "Stopping" fax job.
(2) Touch the [Release] key.
The job status changes to "Waiting".
• Printing of received faxes and forwarding jobs set using "Inbound Routing Settings" cannot be cancelled.
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GIVING PRIORITY TO A RESERVED FAX
JOB
When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved.
If you need to give priority to a job and send it ahead of the other jobs, follow the steps below.
JOB STATUS
Press the [JOB STATUS] key.
1
Print Job
Address
Scan to
Set Time
Fax Job
Pages
Internet Fax
Select the fax job to which you wish to
give priority.
Status
Job Queue
Complete
Broadcast0001
10:00 04/01 020/003 Connecting
10:05 04/01 000/004 Waiting
10:22 04/01 000/004 Waiting
10:30 04/01 000/010 Waiting
10:33 04/01 000/010 Waiting
1
1
0123456789
AAA AAA
(1) Touch the key of the desired job.
BBB BBB
(2) Touch the [Priority] key.
2
Broadcast0002
The selected job moves up to the position immediately
following the job in progress. The job will be executed
when the job in progress is completed.
Detail
Priority
Stop/Delete
(1)
(2)
If the job in progress is a broadcast transmission job or a serial polling job, the priority job will be transmitted between
destinations of the broadcast transmission or serial polling job. However, if the priority job is a broadcast transmission job or
a serial polling job, it will be executed after the current job is completed.
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PRINTING A TRANSACTION
REPORT / IMAGE SENDING
ACTIVITY REPORT
9
This chapter explains how to print out and check the results of transmissions and receptions.
TRANSACTION REPORT
A transaction report is printed when transmission fails or after a broadcast transmission or a confidential reception. The
conditions for printing a transaction report can be changed. The conditions can also be changed for only a single
transmission.
Example of a transaction report
The report shows the date, starting time, name of the other party, time required, number of pages, and result.
P. 01/01
TRANSACTION REPORT
01/APR/2006/SAT 10:00 AM
FAX (TX)
#
DATE
START T.
SENDER
COM. TIME PAGE
TYPE/NOTE
FILE
001
01/APR
09:45AM
xxxxxxxxx
0:00:13
1
OK
SG3
2697
• System Settings (Administrator): Transaction Report Print Select Setting
This is used to set the conditions for printing transaction reports.
The factory default settings are print at
Single Sending: Print Out All Report/
below.
Print Out Error Report Only
/No Printed Report
Print Out All Report
Broadcasting:
Receiving: Print Out All Report/Print Out Error Report Only/
Print Out Notice Page
/Print Out Error Report Only/No Printed Report
No Printed Report
/No Printed Report
Confidential reception:
• System Settings (Administrator): Original Print on Transaction Report
This is used to have part of the transmitted original printed on the transaction report.
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CHANGING THE TRANSACTION REPORT PRINT
CONDITION FOR A SINGLE TRANSMISSION
When performing a transmission, follow the steps below to select the condition for printing a transaction report. When
the transmission is finished, your setting will be cleared.
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the
keys to switch through the screens.
1
2
(3) Touch the [Transaction Report] key.
(1)
(2)
Select the transaction report print
condition.
OK
OK
Fax/Special Modes
Transaction Report
Cancel
(1) Touch the key of the desired print
condition.
(2) Touch the [OK] key.
Always Print
Print at Error
Do not Print
Print Original Image
• The print conditions for a transaction report are as follows:
"Always Print": A transaction report is printed no matter whether the transmission succeeds or fails.
"Print at Error": A transaction report is printed when transmission fails.
"Do not Print": Do not print a transaction report.
• When the [Print Original Image] checkbox is selected (
), part of the transmitted original is included on the
transaction report. However, the original image is not printed when the speaker is used to dial or a direct
transmission or polling reception operation is performed.
For a broadcast transmission, the print condition applies to each destination.
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INFORMATION APPEARING IN THE RESULT COLUMN
Error types and other information are printed in the result column of the report. Check the transaction result in the result
column and take appropriate action if the result is an error.
Examples of messages that are printed in the result column
Message
Explanation
OK
The transaction was completed normally.
Communication took place in G3 mode.
G3
ECM
SG3
Communication took place in G3 ECM mode.
Communication took place in Super G3 mode.
Forwarding
The received data was forwarded.
NO RESPONSE
BUSY
No response from the receiving party.
Transmission was not possible because the other party was already using the line.
The transmission was cancelled while in progress.
CANCEL
MEMORY OVER
MEM.FULL
The memory became full during quick on-line transmission.
The memory became full during reception.
LENGTH OVER
ORIGINAL ERROR
PASS# NG
The transmitted fax was over 1.5 m (59") long and therefore could not be received.
Direct transmission or manual transmission was not successful because a misfeed occurred.
The connection was broken because the polling passcode was not correct.
The machine that was polled does not have a polling function.
NO RX POLL
RX POLL FAIL
The other machine refused the polling operation, or your machine broke the connection when
polled because no data was in memory.
F-CODE RX POLL FAIL
The other machine refused an F-code polling operation, or your machine broke the connection
when polled because no data was in its F-code memory polling box.
RX POLL# NG
F POLL PASS# NG
BOX NO. NG
The connection was broken because the sub-address for F-code polling memory was not valid.
The connection was broken because the passcode for F-code polling memory was not valid.
Your machine broke the connection because the specified sub-address for an F-code memory
box does not exist.
F PASS# NG
Your machine broke the connection because the other machine sent an incorrect passcode for
F-code communication.
RX NO F-CODE POLL
NO F FUNC
F-code polling was attempted, however, the other machine did not have an F-code polling memory box.
F-code communication was attempted, however, the other machine does not support F-code
communication.
NO F-CODE
F-code communication was refused by the other machine because of an incorrect sub-address or
other reason.
M. BOX: [xxxxxx]
Data was received to a confidential or relay broadcast memory box, or data was sent from a
memory polling box.
The name of the memory box appears in [xxxxxx], and the type of F-code operation (relay request
reception, polling memory transmission, or confidential reception) appears in
.
NG xx (xxxx)
The communication handshake signals or image signals were distorted due to line conditions or
other reasons, and communication was not successful.
(1) First two digits of communication error number: Error code from 00 to 99.
(2) Last four digits of communication error number: Code for use by service technicians.
(2)
(1)
REJECTED
A fax was sent from a party from which reception is blocked.
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IMAGE SENDING ACTIVITY REPORT
You can print a log of recent image sending activity (date, name of other party, result, etc.). The result column shows
messages such as error types and other information. The Image Sending Activity Report shows your most recent 199
transactions.
You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 200,
or at a specified time (once a day only).
Example of the Image Sending Activity Report
The report shows the date, starting time, name of the other party, time required, number of pages, and result.
P.01/01
ACTIVITY REPORT(SEND)
01/APR/2006/SAT 10:00
FAX
#
DATE
START T.
RECEIVER
COM.TIME PAGE
TYPE/NOTE
FILE
001
002
003
01/APR
08:55
08:56
09:01
xxxxxxxx
xxxxxxxx
xxxxxxxx
0032
0033
0034
0:00:13
0:00:13
1
1
OK
OK
SG3
SG3
0:00:26
0:00:26
2
2
TOTAL
GRAND TOTAL
• The contents of the Image Sending Activity Report are erased when the report is printed, and thus it cannot be reprinted.
• The Image Sending Activity Report can also be printed manually. See "List Print" in the system settings (administrator).
• For the information that appears in the result column, see "INFORMATION APPEARING IN THE RESULT COLUMN"
System Settings (Administrator): Activity Report Print Select Setting
This is used to set the condition for printing activity reports. The report is not printed by factory default.
The Image Sending Activity Report can be set to print each time the number of transactions reaches 200, or at a specified
time (once a day only).
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IF THE MACHINE IS MOVED
10
This chapter explains connections and changes to settings that are necessary in the event that the machine is moved.
CONNECTIONS AND SETTINGS AFTER THE
MACHINE IS MOVED
If the machine is moved to a different location or the fax number changes, check the following items and change the
following settings:
Telephone line connection, telephone line type setting, check the main power, check the date and time, change your
sender fax number setting.
CONNECTION TO THE TELEPHONE LINE
Be sure to use the provided telephone line cord
to connect the machine to the wall telephone
"LINE" socket
socket. Connect the end of the line cord that
has the core to the "LINE" socket on the
machine. Insert the other end (the end without
the core) into a telephone line socket.
Click!
Core
Insert the end of the cord with the
core into the "LINE" socket.
An adapter is required to connect the telephone
line cable to the wall telephone socket, as
shown in the illustration.
Wall socket
Adapter
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MAKE SURE THE MAIN POWER SWITCH IS IN THE
"ON" POSITION
When the main power indicator on the operation panel is lit, the main power is on.
If the main power indicator light is not lit, the main power is "off". Switch the main power switch to the "on" position and
press the [POWER] key (
) on the operation panel.
If the fax function will be used, and in particular if reception or timer transmission will take place at night, always keep the
main power switch in the "on" position.
When the [POWER SAVE] key (
SAVE] key ( ) is pressed when the indicator is blinking, the indicator will turn off and the machine will return to the ready
state after a brief interval.
) indicator light is blinking, the machine is in auto power shut-off mode. If the [POWER
Main power indicator
"On" position
LOGOUT
Main power
switch
[POWER SAVE] key/indicator
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CHECKING THE DATE AND TIME
Verify that the correct date and time are set in the machine.
The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the
system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set
the year, month, day, hour, and minute.
If "Disabling of Clock Adjustment" has been enabled in the system settings (administrator), the date and time cannot be set.
CHANGING THE SENDER FAX NUMBER
If your fax number changed, change the sender fax number.
System settings (administrator): Fax Own Name and Number Set
This is used to change the sender fax number.
130
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Facsimile Guide
MODEL: MX-FXX1
MX7000-GB-FAX-Z1
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