Sharp Fax Machine FO P610 FO P630 User Manual

FO-P61^M0^O/^DF^ELO-P630

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Faxes

3. Receiving Faxes

4. Making Copies

5. Answering Machine Connection

6. Special Functions

7. Printing Lists

8. Maintenance

9. Troubleshooting

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Introduction

Welcome, and thank you for

choosing a Sharp fax

machine! The features and

specifications of your new

Sharp fax are shown below.

Automatic dialling

Imaging film

30 numbers

Initial starter roll (included with machine):

10 m (approx. 30 A4 pages)

Replacement roll (not included):

FO-9CR 60 m (one roll yields

approx. 180 A4 pages)

Memory size*

Modem speed

448 KB (approx. 24 average pages)

FO-P610: 9,600 bps

FO-P630: 14,400 bps

(With automatic fallback to lower speeds)

Transmission time*

Resolution

FO-P610: Approx. 15 seconds

FO-P630: Approx. 6 seconds (memory

transmission)

Horizontal: 8 pels/mm

Vertical:

Standard: 3.85 lines/mm

Fine /Halftone: 7.7 lines/mm

Super fine: 15.4 lines/mm

10 pages max. (A4 size, 80 g/m²paper)

Automatic document

feeder

Recording system

Thermal transfer recording

64 levels

Halftone (grayscale)

Compression scheme

FO-P610: MR, MH, Sharp (H2)

FO-P630: MR, MH, MMR

Paper tray capacity

(60 - 80 g/m²paper)

Approx. 50 A4-size sheets

(at room temperature; maximum stack height

should not cover the line on the tray)

*Based on Sharp Standard Chart at standard resolution in Sharp special mode, excluding

time for protocol signals (i.e., ITU-T phase C time only).

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Display

16-digit LCD display

Applicable telephone line Public switched telephone network

Compatibility

ITU-T (CCITT) G3 mode

Input document size

Automatic feeding:

Width: 148 to 210 mm

Length: 140 to 297 mm

Manual feeding:

Width: 148 to 210 mm

Length: 140 to 600 mm

Effective scanning width 210 mm max.

Effective printing width

Contrast control

204 mm max.

Automatic/Dark selectable

Reception modes

TEL/FAX, TEL, FAX, A.M. (Note: A.M. mode

is for connecting an answering machine)

Copy function

Single / Multi (99 copies/page)

Yes (cannot be used if power fails)

230 - 240 V AC, 50 Hz

5 - 35°C

Telephone function

Power requirements

Operating temperature

Humidity

25 - 85% RH

Power consumption

Standby: 2.8 W

Maximum: 110 W

Dimensions (without

attachments)

Width: 327 mm

Depth: 193 mm

Height: 163 mm

Weight (without

Approx. 2.8 kg

attachments)

As a part of our policy of continuous improvement, SHARP reserves the right to make design

and specification changes for product improvement without prior notice. The performance

specification figures indicated are nominal values of production units. There may be some

deviations from these values in individual units.

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Important safety information

For your safety, if any of your equipment is not operating properly or should any physical

damage occur to the equipment where internal parts may become exposed, the equipment

should be immediately disconnected from the phone line and then the power line and returned

to a SHARP authorised Service Centre for inspection, repair, or disposal.

In Australia, installing or modifying telephone lines should only be done by an ACA licensed

serviceman. In New Zealand, installing or modifying telephone lines should be done in

accordance with Telecom wiring practices.

This facsimile machine is designed for use in Australia and New Zealand only.

Do not disassemble this machine or attempt any procedures not described in this manual.

Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the

machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a

swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the telephone socket and then the power outlet and consult a

qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been

exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people

may walk on the power cord.

This machine must only be connected to a 230 - 240 V, 50 Hz, earthed (3-prong) outlet.

Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

Never insert objects of any kind into slots or openings on the machine. This could create a risk

of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the

machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously

damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically designed for

wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been

disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be

a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

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The power outlet must be installed near the equipment and must be easily accessible.

WARNING NOTICE:

NO calls can be made to or from this fax machine during a mains power failure.

WARNING: Australian Communications Authority (ACA) regulations state that no unauthorised

changes or modifications to this equipment are permitted.

Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding emission of

electromagnetic interference.

These limits are designed to provide reasonable protection against interference in an

installation. This equipment generates, uses, and can radiate radio frequency energy and, if

not installed and used in accordance with the instructions, may cause interference. However,

there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause interference to radio or television reception, which can be

determined by turning the equipment off and on, the user is encouraged to try to correct the

interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment to an outlet on a different circuit to that which the receiver is

connected.

- Consult the dealer or an experienced radio/TV technician for help.

For Australia: The Ringer Equivalence Number (REN) for this equipment is written on the

back of the machine. The sum of all Ringer Equivalence Numbers (REN's) on your telephone

line should not exceed 3 to assure correct service from your telephone company.

IMPORTANT NOTICE FOR NEW ZEALAND USERS

Please note:

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has

accepted that the item complies with the minimum conditions for connection to its network. It

indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.

Above all, it provides no assurance that any item will work correctly in all respects with another

item of Telepermitted equipment of a different make or model, nor does it imply that any

product is compatible with all of Telecom's network services.

This equipment shall not be set up to make automatic calls to the Telecom `111' Emergency

Service.

To avoid telephone charges for local calls, be sure to store numbers without area code in your

auto-dial locations.

This equipment may not provide for the effective hand-over of a call to another device

connected to the same line.

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Table of Contents

Introduction

A Look at the Operation Panel

1. Installation

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 19

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

2. Sending Faxes

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 28

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 31

Sending a Fax From Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

3. Receiving Faxes

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Optional Reception Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

4. Making Copies

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Table of Contents

5. Answering Machine Connection

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 52

Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 53

Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

6. Special Functions

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 58

Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 63

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 64

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 65

7. Printing Lists

8. Maintenance

9. Troubleshooting

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Quick Reference Guide

Index

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A Look at the Operation Panel

ABC

JKL

TUV

DEF

HELP

TEL FAX

RESOLUTION

GHI

MNO

RECEPTION

MODE

TEL/FAX A.M.

STOP

COPY

POLL

HOLD

PQRS

WXYZ

START/MEMORY

FUNCTION

REDIAL

10 11

HELP key

Press this key to print out the Help List, a quick reference guide to the

operation of your fax machine.

RESOLUTION key

When a document is in the feeder, press this key to adjust the resolution for

faxing or copying (page 28).

RECEPTION MODE key

Press this key to select the reception mode (an arrow in the display will point

to the currently selected reception mode; page 23).

POLL key

Press this key after dialling another fax machine to receive a document

(previously loaded in the other machine’s feeder) without assistance from the

operator of the other machine (page 65).

HOLD key

Press this key to put the other party on hold during a phone conversation

(page 46).

Display

This displays messages and prompts to help you operate the machine.

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UP and DOWN arrow keys

Enlarge/reduce setting: When making a copy of a document, press these

keys to select an enlarge/reduce setting (page 50).

Volume setting: When a document is not in the feeder, press these keys to

change the speaker volume when the SPEAKER key has been pressed, or

the ringer volume at any other time (page 24).

FUNCTION key settings: Press these keys after pressing the FUNCTION

key to scroll through the FUNCTION MODE settings.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing

auto-dial numbers.

Panel release

Press this release to open the operation panel.

STOP key

Press this key to cancel an operation before it is completed.

COPY key

When a document is in the feeder, press this key to make a copy of a

document (page 50).

START/MEMORY key

Press this key after dialling to begin fax transmission (page 30). Press this key

before dialling to send a fax through memory (page 39).

SPEAKER key

Press this key to listen to the line and fax tones through the speaker when

faxing a document.

Left and right arrow keys

Auto-dial numbers: When sending a fax or making a phone call, press these

keys to scroll through your auto-dial numbers (page 34), the “REVIEW

CALLS” list (only available if you have Caller ID; page 58), and the last

number dialled (redial; page 36).

FUNCTION key settings: Press the right arrow key after scrolling with the up

and down arrow keys to select a FUNCTION key setting.

FUNCTION key

Press this key followed by the arrow keys to select special functions and

settings.

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Monitoring phone conversations

When speaking through the handset, you can press

allow a third person to listen to the conversation through the speaker.

(To turn off the speaker, press the key again.)

To adjust the volume of the speaker when monitoring a conversation,

press

for high or

for low (the volume setting reverts to low

each time the handset is replaced).

Note that the speaker cannot be used for speaking; it is only for

listening.

To avoid feedback (a loud howling sound), be sure to turn off the

speaker (press

once again) before you replace the handset.

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1. Installation

Unpacking Checklist

Before setting up,

make sure you

have all of the

If any are missing,

contact your

dealer or retailer.

following items.

Operation

manual

Gears (2)

Adapter

Paper tray

Handset

Paper tray

extension

(for Australia)

Telephone

line cord

Imaging film

(initial starter (for New Zealand)

roll)

Adapter

Handset cord

Points to keep in mind when setting up

Do not place the

machine near

heaters or air

conditioners.

Do not place the

machine in direct

sunlight.

Keep dust away from Keep the area

the machine.

around the

machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that

condensation may form on the scanning glass, preventing proper scanning of

documents for transmission. To remove the condensation, turn on the power

and wait approximately two hours before using the machine.

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Connections

Connecting the handset

Connect the handset as shown and place it on the handset rest.

♦ The ends of the handset cord are identical, so they will go into either

socket.

Make sure the handset

cord goes into the

socket marked with a

handset symbol on the

side of the machine!

Use the handset to make ordinary phone calls,

or to transmit and receive faxes manually.

Connecting the power cord

Plug the power cord into a 230 - 240 V, 50 Hz, earthed AC (3-prong) outlet.

♦ When disconnecting the fax, unplug the telephone line cord before

unplugging the power cord.

♦ Caution: The power outlet must be installed near the equipment and must

be easily accessible.

The machine does not have a

power on/off switch, so the

power is turned on and off by

simply plugging in or unplugging

the power cord.

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Connections

Connecting the telephone line cord

Insert one end of the telephone line cord into the adapter. Insert the other end

of the line cord into the socket on the back of the machine marked TEL. LINE.

Plug the adapter into the telephone socket on the wall.

For Australia

TEL.SET

TEL.LINE

For New Zealand

Setting the dial mode:

The fax machine is set for tone dialling. If you are on a pulse dial line, you

must set the fax machine for pulse dialling. Press the keys on the operation

panel as follows:

Display:

FUNCTION

1 Press

once and

once.

OPTION SETTING

DIAL MODE

2 Press

once and

once.

3 times.

3 Press

1=TONE, 2=PULSE

The display briefly shows

your selection, then:

4 Select the dial mode:

TONE:

PULSE:

PSEUDO RING

STOP

5 Press

to exit.

Note: For all units installed in New Zealand, select "1" for tone dialling. The pulse

setting "2" will not operate correctly and must not be used.

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Connections

Comments:

♦ The fax machine is not designed for use on a line which has call waiting,

call forwarding, or certain other special services offered by your telephone

company. If you attempt to use the fax machine in conjunction with any of

these services, you may experience errors during transmission and

reception of facsimile messages.

♦ The fax machine is not compatible with digital telephone systems.

♦ If your area experiences a high incidence of lightning or power surges, we

recommend that you install surge protectors for the power and telephone

lines. Surge protectors can be purchased from your dealer or at most

telephone specialty stores.

Moving your fax and reconnecting

Should it be necessary to move your fax to a new location, first disconnect the

telephone line cord before disconnecting the power lead. When reconnecting,

it is necessary to connect the power lead before connecting the telephone line

cord.

Attach the paper tray and paper tray extension

Attach the paper tray

Attach the paper tray extension

Click!

Insert

horizontally

and rotate up

Note: The paper tray extension has a top side and

a bottom side. If you cannot insert the tabs into the

holes, turn the support over.

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Connections

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the

fax.

♦ To connect an answering machine to your fax, see page 52.

1 Remove the seal covering the TEL. SET

socket.

TEL.SET

TEL.LINE

2 Connect the extension phone line to

the TEL. SET socket.

TEL.SET

TEL.LINE

Note: In New Zealand, not all standard telephones and answering machines will

respond to incoming ringing when connected to the extension socket of the

equipment.

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Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print

head in the fax applies heat to the imaging film to transfer ink to the paper.

Follow the steps below to load or replace the film.

♦ The initial starter roll of imaging film included with the machine can print

about 30 A4-size pages.

♦ When replacing the film, use a roll of SHARP FO-9CR imaging film. One

roll can print about 180 A4-size pages.

Important!

If the wrong type of film is loaded, printing will not be possible.

Near end of film detection:

At approximately 3 m from the end of the imaging film (approximately 10

pages can still be printed), “NEAR END OF FILM / REPLACE FILM” will

appear in the display. This alerts you that you will soon need to replace the

film. Correct operation of this function is only guaranteed when SHARP FO-

9CR imaging film is used.

1 Remove the paper from the paper tray

and open the operation panel (press

➊).

If you are loading the imaging film for

the first time, go to Step 4.

2 Remove the used film and

empty spool.

3 Remove the two green gears from the

spools.

DO NOT DISCARD THE TWO GREEN

GEARS!

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Loading the Imaging Film

4 Remove the new roll of imaging film

from its packaging.

• Cut the band that holds the rolls

together.

5 Insert the green gears.

1 slot

Make sure the

gears fit into the

slots in the ends

of the rolls.

2 slots

Ensure that both

gears are properly

seated by pushing

down lightly on the

gears.

6 Insert the film into the print

Fit ends of rolls

onto hubs

compartment.

Thick roll

to rear

7 Rotate the front gear as shown until

the film is taut.

8 Close the operation panel (press down

on both sides to make sure it clicks

into place).

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Loading Printing Paper

You can load up to 50 sheets of A4-size, 60 - 80 g/m paper in the paper tray

(at room temperature; maximum stack height should not be higher than the

line on the tray).

1 Fan the paper, and then tap the edge

against a flat surface to even the stack.

Make sure the stack edges are even.

2 Insert the stack of paper into the tray, PRINT SIDE DOWN.

• If paper remains in the tray, take it out and combine it into a single stack

with the new paper.

• Be sure to load the paper so that printing takes place on the print side of

the paper. Printing on the reverse side may result in poor print quality.

• GENTLY LOAD PAPER INTO THE PAPER TRAY.

• DO NOT FORCE IT DOWN INTO THE FEED SLOT.

The stack

should not

be higher

Correct

Incorrect

than this line

Note: Do not use paper that has already been printed on, or paper that is curled.

Note: If at any time the display shows the

alternating messages at right, check the printing

ADD PAPER &

paper. If the tray is empty, add paper. If there is

paper in the tray, take it out and then reinsert it.

PRESS START KEY

START/MEMORY

When you are finished, press

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Loading Printing Paper

Print contrast setting

Your fax has been set at the factory to print at normal contrast. If desired, you

can change the print contrast setting to LIGHT.

FUNCTION

1 Press

2 Press

3 Press

once and

once.

Display:

OPTION SETTING

once and

twice.

PRINT CONTRAST

1:NORMAL

once.

The display briefly shows

your selection, then:

4 Select the print contrast:

NORMAL: LIGHT:

COPY CUT-OFF

STOP

5 Press

to return to the date and time display.

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Entering Your Name and Fax Number

Before you begin sending faxes,

enter your name and fax

(telephone) number as explained

below and set the date and time

as explained on page 21.

Once you enter this

information, it will

automatically appear at

the top of each fax page

you send.

STOP

FUNCTION

START/MEMORY

FUNCTION

Display:

1 Press

once and

twice.

ENTRY MODE

2 Press

once.

OWN NUMBER SET

ENTER FAX #

3 Press

once.

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Entering Your Name and Fax Number

4 Enter your fax number by pressing the number keys (max. 20 digits).

• To insert a space between digits, press

. To enter a “+”, press

• To clear a mistake, press

START/MEMORY

5 Press

to enter the fax number in memory.

6 Enter your name by pressing number keys for each letter as shown in

the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777

G =

H =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

SPACE =

A =

B =

C =

D =

I =

J =

K =

L =

X =

Y =

Z =

E =

F =

M =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To clear a mistake, press

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (

Display:

START/MEMORY

7 Press

DATE&TIME SET

STOP

8 Press

to return to the date and time display.

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Setting the Date and Time

The date and time appear

in the display and are

printed at the top of every

page you fax. Set the date

and time as shown below.

STOP

FUNCTION

START/MEMORY

FUNCTION

1 Press

2 Press

3 Press

once and

twice.

Display:

ENTRY MODE

once and

once.

DATE&TIME SET

The currently set date

appears (example):

once.

DATE 15-08-2003

4 Enter a two-digit number for the day (“01” to “31”).

DATE 05-08-2003

Example: the 5

• To correct a mistake, press

to move the cursor back to the mistake and

then enter the correct number.

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Setting the Date and Time

5 Enter a two-digit number for the month (“01” for January, “02” for

February, “12” for December, etc.).

Example: January

DATE 05-01-2003

6 Enter the year (four digits).

The currently set time

appears (example):

Example: 2003

TIME 12:19

7 Enter a two-digit number for the hour (“00” to “23”) and a two-digit

number for the minute (“00” to “59”).

05-JAN 09:25

ANTI JUNK #

Example: 9:25

START/MEMORY

8 Press

to start the clock.

STOP

9 Press

to return to the date and time display.

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Setting the Reception Mode

Your fax has four modes for receiving incoming faxes:

FAX mode:

Select this mode when you only want to receive faxes on your line. The fax

machine will automatically answer all calls and receive incoming faxes.

TEL mode:

This mode is the most convenient for receiving phone calls. Faxes can also be

received; however, all calls must first be answered by picking up the fax's

handset or an extension phone connected to the same line.

TEL/FAX mode:

This mode is convenient for receiving both faxes and voice calls. When a call

comes in, the fax will detect whether it is a voice call (including manually

dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will

make a special ringing sound to alert you to answer. If it is an automatically

dialled fax, reception will begin automatically.

A.M. mode:

Use this mode only if you have connected an answering machine to the fax

(see Chapter 5). Select this mode when you go out to receive voice messages

in your answering machine and faxes on your fax machine.

Setting the reception mode

RECEPTION

Press

until the arrow in the display points to the desired mode.

MODE

TEL FAX

01-JAN 10:30

RECEPTION

MODE

TEL/FAX A.M.

TEL FAX

TEL/FAX A.M.

TEL FAX

RECEPTION

MODE

TEL/FAX A.M.

TEL FAX

01-JAN 10:30

TEL/FAX A.M.

For more information on receiving faxes in FAX, TEL, and TEL/FAX modes,

see Chapter 3, Receiving Faxes (page 41). For more information on using

A.M. mode, see Chapter 5.

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Volume Adjustment

You can adjust the volume of the speaker and ringer using the up and down

arrow keys.

Speaker

1 Press

2 Press

until the display

Display: SPEAKER: HIGH

SPEAKER: MIDDLE

SPEAKER: LOW

shows the desired volume level.

• Press

speaker.

again to turn off the

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Volume Adjustment

Ringer

1 Press

Display:

(Make sure

has not been pressed

RINGER: HIGH

and a document is not loaded in the

feeder.)

RINGER: MIDDLE

RINGER: LOW

• The ringer will ring once at the selected

level, then the date and time will

reappear in the display.

RINGER: OFF OK ?

2 If you selected RINGER: OFF OK ?,

START/MEMORY

press

Note: When the reception mode is set to TEL, the ringer will still ring at LOW

if turned off.

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2. Sending Faxes

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder

depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Loading up to 10 pages at once:

Minimum size

Maximum size

Minimum size

Maximum size

210 mm

148 mm

140 mm

297 mm

600 mm

Minimum weight Maximum weight

52 g/m²

80 g/m²

157 g/m²

Note: Letters or graphics on the edges of a document will not be scanned.

Letters in the

5 mm

shaded area will

not be scanned.

5 mm

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Loading the Document

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slippery coated surface should

be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will

automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 10 pages, place the additional pages

gently and carefully in the feeder just before the last page is scanned. Do

not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which must be

loaded one at a time, insert each page into the feeder as the previous page

is being scanned. Insert gently to prevent double-feeding.

1 Adjust the document guides to the

width of your document.

2 Insert the document face down in the

document feeder. The top edge of the

document should enter the feeder first.

• READY TO SEND will appear in the

display.

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Adjusting the Resolution and Contrast

3 Adjust the resolution and/or contrast settings as explained in

Resolution and Contrast below, then dial the receiving machine as

explained on page 30.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a

document.

The default resolution

setting is STANDARD

and the default contrast

setting is AUTO.

You must adjust the

settings each time

you don’t want to use

the default settings.

Note: The resolution and contrast settings are only effective for sending a

document. They are not effective for receiving a document.

Resolution settings

STANDARD

Use STANDARD for ordinary documents. This

setting gives you the fastest and most

economical transmission.

FINE

Use FINE for documents containing small letters

or fine drawings.

SUPER FINE

HALF TONE

Use SUPER FINE for documents containing

very small letters or very fine drawings.

Use HALF TONE for photographs and

illustrations. The original will be reproduced in

64 shades of gray.

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Adjusting the Resolution and Contrast

Contrast settings

AUTO

DARK

Use AUTO for normal documents.

Use DARK for faint documents.

1 Load the document(s).

• The document must be loaded before

the resolution and contrast can be

adjusted.

RESOLUTION

Display:

STANDARD :AUTO

2 Press

one or more times until

the desired resolution and contrast

settings appear in the display.

• The first time you move through the list

of resolution settings, the contrast

setting AUTO will appear next to each

resolution setting. The second time you

move through the list, the contrast

setting DARK will appear.

FINE

:AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

HALF TONE :DARK

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine

must also have that resolution. If it doesn’t, your machine will automatically step

down to the next best available setting.

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Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press

pressing the number keys.

) and dial by

♦ If a person answers, you can talk with them through the handset before

sending the fax. (If you pressed

talk.)

, you must pick up the handset to

♦ Normal Dialling allows you to listen to the line and make sure the other fax

machine is responding.

1 Load the document(s).

RESOLUTION

• If desired, press

to set the

resolution and/or contrast.

READY TO SEND

2 Pick up the handset or press

Listen for the dial tone.

ABC

JKL

TUV

DEF

3 Dial the number of the receiving

GHI

MNO

machine by pressing the number keys.

WXYZ

PQRS

4 Wait for the connection. Depending on the setting of the receiving

machine, you will either hear a fax tone or the other person will answer.

• If the other party answers, ask them to press their Start key (if you pressed

, pick up the handset to speak with them). This causes the receiving

machine to issue a fax tone.

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Sending a Fax by Automatic Dialling

5 When you hear the fax tone, press ^START/MEMORY. Replace the handset.

• If the transmission is completed successfully, the fax will beep once.

• If an error occurs, the fax will beep three times and print a Transaction

Report to inform you of the problem (see page 67).

Note:

If the transmission is unsuccessful and DOCUMENT JAMMED appears in the

display, remove the document as explained on page 80.

Sending a Fax by Automatic Dialling

You can store up to 30 fax or phone numbers in the machine for automatic

dialling.

♦ Auto-dial numbers are dialled by pressing

until the desired number

START/MEMORY

appears in the display, and then

Storing fax and phone numbers for automatic dialling

Display:

FUNCTION

1 Press

once and

once.

ENTER FAX #

2 Press

once.

3 Enter the fax or voice number by pressing the number keys. Up to 32

digits can be entered. (Note: A space cannot be entered.)

• To clear a mistake, press

• If a pause is required between any of the digits to access a special service

FUNCTION

or an outside line, press

. The pause appears as a hyphen (two

seconds per pause). Several pauses can be entered in a row.

START/MEMORY

4 Press

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Sending a Fax by Automatic Dialling

5 Enter a name by pressing number keys for each letter as shown in the

chart below. Up to 15 characters can be entered. (If you do not wish to

enter a name, go directly to Step 6.)

Example: SHARP = 7777 44 2 777

G =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

SPACE =

A =

B =

C =

D =

H =

I =

J =

K =

L =

X =

Y =

Z =

E =

F =

M =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (

Display:

START/MEMORY

6 Press

STOP

7 Return to Step 2 to store another number, or press

to return to

the date and time display.

Note: The fax machine uses a lithium battery to keep automatic dialling numbers

and other programmed information in memory when the power is turned off.

Battery power is consumed primarily when the power is off. With the power kept

continuously off, the life of the battery is about 5 years. If the battery dies, have

your dealer or retailer replace it. Do not try to replace it yourself.

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Sending a Fax by Automatic Dialling

Editing and clearing auto-dial numbers

If you need to make changes to a previously stored auto-dial number, or clear

a number, follow these steps:

Display:

FUNCTION

1 Press

once and

once.

2 Press

until the number you wish to edit or clear appears in

the display.

3 Press

once.

1=EDIT, 2=CLEAR

4 Select EDIT or CLEAR:

EDIT: CLEAR:

• If you selected CLEAR, go to Step 8.

5 If you selected EDIT, make the desired changes to the number.

• Press

to move the cursor to the digit or digits you wish to

change, and then enter the new digit. The new digit will replace the old

digit.

• If you do not wish to change the number, go directly to Step 6.

START/MEMORY

6 Press

7 Make the desired changes to the name.

• Press or to move the cursor to the letter or letters you wish to

change, and then press the appropriate number key repeatedly until the

desired letter appears (see Step 5 on page 32). The new letter will replace

the old letter.

• If you do not wish to change the name, go directly to Step 8.

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Sending a Fax by Automatic Dialling

START/MEMORY

8 Press

STOP

9 Return to Step 2 to edit or clear another number, or press

return to the date and time display.

Using an auto-dial number

Once you have stored a fax or phone number, you can use it to send a fax or

make a phone call.

1 If you are sending a fax, load the

document(s).

RESOLUTION

• If desired, press

to set the

resolution and/or contrast.

READY TO SEND

2 Press

(or

) until the name of the other party appears in the

display (if no name was stored, the number will appear).

3 If you are sending a fax, press ^START/MEMORY. Dialling and transmission

begins.

• If the transmission is completed successfully, the fax will beep once.

• If an error occurs, the fax will beep three times and print a Transaction

Report to inform you of the problem (see page 67).

If you are making a phone call, lift the handset. Dialing begins.

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Sending a Fax by Automatic Dialling

Sending a fax by Direct Keypad Dialling

You can also enter a full number with the number keys and then press the

START/MEMORY

key to begin dialling. You can use this method to dial a full

number when you don't need to speak to the other party before faxing.

1 Load the document(s).

RESOLUTION

• If desired, press

to set the

resolution and/or contrast.

READY TO SEND

2 Enter the number of the receiving machine by pressing the number

keys.

• If a pause is required between any of the digits to access a special service

or an outside line, press ^FUNCTION. The pause will appear as a hyphen (two

seconds per pause). Several pauses can be entered in a row.

3 Check the display. If the number of the receiving machine shown is

START/MEMORY

correct, press

STOP

• If the number is not correct, press

to backspace and clear one digit

at a time, and then re-enter the correct digit(s).

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Sending a Fax by Automatic Dialling

Redial

You can automatically redial the last number dialled. This procedure can be

used to send a fax or make a phone call.

1 If you are sending a fax, load the

document(s).

RESOLUTION

• If desired, press

to set the

resolution and/or contrast.

READY TO SEND

2 Press

once. <REDIAL> appears in the display, followed by the last

number dialled. Make sure the number that appears is the number you

wish to dial.

3 If you are sending a fax, press ^START/MEMORY. Dialling and transmission

begins.

If you are making a phone call, lift the handset. Dialling begins.

Note:

If a fax transmission is unsuccessful and DOCUMENT JAMMED appears in

the display, remove the document as explained on page 80. (This may occur if

the other fax machine doesn’t respond properly when you attempt to send the

document.)

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Sending a Fax by Automatic Dialling

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) to send a fax

and the line is busy, the fax machine will automatically redial the number. The

fax machine will make two redial attempts at an interval of five minutes.

During this time, RECALLING will appear in the display, followed by a two-digit

number assigned to the fax job. You will not be able to dial any other locations

while the message appears.

STOP

♦ To stop automatic redialling, press

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialling may stop before two redialling attempts are

made.

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Sending a Fax by Automatic Dialling

Error Correction Mode

Important: This function is only available on the FO-P630.

The fax machine is set to automatically correct any distortions in a

transmission due to noise on the telephone line before printing at the

receiving end. This function is called Error Correction Mode (ECM). ECM is

effective for both transmissions and receptions, and is only effective when the

other fax machine has ECM as well.

When there is considerable noise on the line, you may find that transmission

with ECM turned on takes longer than normal. If you prefer a faster

transmission time, you can try turning ECM off.

FUNCTION

OPTION SETTING

1 Press

2 Press

3 Press

once and

once.

once and

4 times.

ECM MODE

once.

1=YES, 2=NO

The display briefly shows

your selection, then:

4 Press

to select YES, or

RECEIVE RATIO

select NO.

STOP

5 Press

to return to the date and

time display.

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Sending a Fax From Memory

You can scan a document into the fax’s memory and send the document from

memory. This increases transmission speed and allows you to send a fax to

multiple destinations in a single operation. After transmission, the document is

automatically cleared from memory.

Broadcasting (sending a fax to multiple destinations)

This function allows you to send the same fax to as many as 20 different

locations in just one operation.

♦ When sending to multiple locations, only auto-dial numbers can be used to

dial the numbers of the receiving machines.

1 Load the document(s).

RESOLUTION

• If desired, press

to set the

resolution and/or contrast.

START/MEMORY

2 Press

3 Press

(or

) until the name of the number appears in the display

(if no name was stored, the number will appear).

4 Press

to select the number.

5 Repeat Steps 3 and 4 for each of the other locations to which you wish

to send the fax (maximum of 20).

• To check your selected locations, press

to scroll through them. To

STOP

delete a location, scroll to the location and then press

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Sending a Fax From Memory

START/MEMORY

6 When you are ready to begin transmission, press

• A Transaction Report is automatically printed out after Broadcasting is

completed. Check the "Note" column of the report to see if any of the

locations are marked "Busy" or have a communication error code. If so,

send the document to those locations again.

Memory transmission

You can also send a fax through memory when sending to a single location.

This is convenient when sending to locations where the line is often busy, as it

saves you from waiting to pick up the original document and frees the feeder

for other operations.

To send a fax through memory, load the document, press ^START/MEMORY, and

then dial using one of the following methods:

START/MEMORY

♦ Press the number keys to enter the fax number and then press

START/MEMORY

♦ Press

repeatedly to select an auto-dial number and press

START/MEMORY

♦ Press

once to select the last number dialled and press

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY

IS FULL and SEE MANUAL will alternately appear in the display.

START/MEMORY

♦ Press

if you want to transmit the pages which have been

stored up to that point in memory. The remaining pages will be ejected from

the feeder. After transmission, the memory will be cleared and you can

transmit the remaining pages. You will also need to transmit the page which

was being scanned when the memory filled up.

STOP

♦ Press

if you want to cancel the entire transmission.

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3. Receiving Faxes

Using TEL/FAX Mode

To select TEL/FAX mode, press

RECEPTION

until the arrow in the

MODE

display points to TEL/FAX.

TEL FAX

RECEPTION

MODE

TEL/FAX A.M.

When the reception mode is set to TEL/FAX, your fax machine automatically

answers all calls on two rings. After answering, your fax monitors the line for

about five seconds to see if a fax tone is being sent.

♦ If your fax machine detects a fax tone (this means that the call is an

automatically dialled fax), it will automatically begin reception of the

incoming document.

♦ If your fax machine doesn't detect a fax tone (this means that the call is a

voice call or manually dialled fax), it will make a ringing sound (called

pseudo ringing) for 15 seconds to alert you to answer. If you don't answer

within this time, your fax will send a fax tone to the other machine to allow

the calling party to send a fax manually if they desire.

Note: Only the fax will alert you to voice calls or manually dialled faxes by

pseudo ringing. An extension phone connected to the same line will not ring

after the connection has been established.

Pseudo Ring Duration for Tel/Fax Mode

If desired, you can change the duration of pseudo ringing in Tel/Fax mode.

Display:

FUNCTION

1 Press

once and

once.

OPTION SETTING

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Using A.M. Mode

2 Press

once and

once.

4 times.

PSEUDO RING

1=15 SECONDS

3 Press

4 Enter a number as follows for the desired duration:

15 SECONDS

30 SECONDS

60 SECONDS

120 SECONDS

15 seconds

30 seconds

60 seconds

120 seconds

The display briefly shows

your selection, then:

QUIET TIME

Note for New Zealand: Telecom regulations do not permit the 60-second and

120-second settings to be used.

STOP

5 Press

to return to the date and time display.

Using A.M. Mode

RECEPTION

MODE

To select A.M. mode, press

A.M.

until the arrow in the display points to

TEL FAX

RECEPTION

MODE

TEL/FAX A.M.

In A.M. mode, your fax will automatically receive voice and fax messages if

you have connected an answering machine to the fax machine. See Chapter 5

for more details.

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Using FAX Mode

To select FAX mode, press

RECEPTION

MODE

until the arrow in

the display points to FAX.

TEL FAX

RECEPTION

MODE

TEL/FAX A.M.

When the reception mode is set to FAX, the fax machine will automatically

answer all calls on two rings and receive incoming faxes.

♦ If you pick up the handset before the machine answers, you can talk to the

other party and/or receive a fax as explained in Using TEL Mode on page

44.

2 rings

Fax reception

Changing the number of rings

If desired, you can change the number of rings on which the fax machine

answers incoming calls in FAX and TEL/FAX mode. Any number from 2 to 4

can be selected.

Display:

FUNCTION

1 Press

once and

once.

OPTION SETTING

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Using TEL Mode

2 Press

once.

NUMBER OF RING

ENTER (2-4) (2)

3 Press

The display briefly shows

your selection, then:

4 Enter the desired number of rings (any

number from 2 to 4).

FAX REMOTE #

Example: 3 rings

STOP

5 Press

to return to the date and time display.

Using TEL Mode

To select TEL mode, press

RECEPTION

until the arrow in

MODE

the display points to TEL.

TEL FAX

RECEPTION

MODE

TEL/FAX A.M.

When the reception mode is set to TEL, you must answer all calls by picking

up the fax machine’s handset or an extension phone connected to the same

line.

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Using TEL Mode

Answering with the fax’s handset

1 When the fax machine rings, pick up

the handset.

2 If you hear a fax tone, wait until the

Beep

display shows RECEIVING and then

replace the handset.

RECEIVING

Note: If you have set the Fax Signal Receive setting

START/MEMORY

(page 47) to NO, press

to begin reception.

3 If the other party first speaks with you

and then wants to send a fax, press

START/MEMORY

RECEIVING

START/MEMORY

after speaking. (Press

before the sender presses their Start

key.)

• When RECEIVING appears in the

display, hang up.

Answering on an extension phone

1 Answer the extension phone when it

rings.

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Using TEL Mode

2 If you hear a soft fax tone, wait until your fax responds (the extension

phone will go dead), then hang up.

Beep

Phone goes dead

3 If the fax doesn't respond, or if the other party first talks to you and then

wants to send a fax, press

once and

twice on the extension

phone (only on a tone dial phone). This signals the fax to begin

reception. Hang up.

• The above step is necessary if you have set the Fax Signal Receive setting

(see below) to NO.

• Your fax will not accept the signal to begin reception (5**) if a document is

loaded in its feeder.

• In New Zealand, not all standard telephones and answering machines will

respond to incoming ringing when connected to the extension socket of the

equipment.

Putting a call on hold

HOLD

To put the other party on hold during a phone conversation, press

When this is done, they cannot hear you. You can put the handset back in the

cradle without breaking the connection. When you are ready to speak with the

other party again, pick up the handset. If you did not put the handset back in

HOLD

the cradle, press

again to resume conversation.

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Optional Reception Settings

Fax Signal Receive

Your fax will automatically begin reception if you hear a soft fax tone after

answering a call on your fax or an extension phone. If you use a computer fax

modem to send documents on the same line, you must turn this function off in

order to prevent your fax from mistakenly attempting to receive documents

from the computer fax modem. Follow the steps below to change the setting.

Display:

FUNCTION

1 Press

once and

once.

OPTION SETTING

FAX SIGNAL RX

2 Press

once and

5 times on

the FO-P610, or 6 times on the FO-

P630.

1=YES, 2=NO

3 Press

4 Press

once.

The display briefly shows

your selection, then:

to turn on the function, or

CALLER-ID

to turn it off.

STOP

5 Press

to return to the date and time display.

Changing the number for remote fax activation

If desired, you can use a number other than 5 to activate fax reception from an

extension telephone. You can select any number from 0 to 9.

Display:

FUNCTION

1 Press

once and

once.

OPTION SETTING

FAX REMOTE #

ENTER (0-9) (5)

2 Press

once and

once.

3 Press

once.

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Optional Reception Settings

The display briefly shows

your selection, then:

4 Enter the desired number (any number

from 0 to 9).

TRANSACTION

Example: 3

STOP

5 Press

to return to the date and time display.

Reception Ratio

The fax has been set at the factory to automatically reduce the size of

received documents to fit the size of the printing paper. This ensures that data

on the edges of the document are not cut off. If desired, you can turn this

function off and have received documents printed at full size.

♦ If a document is too long to fit on the printing paper, the remainder will be

printed on a second page. In this case, the cut-off point may occur in the

middle of a line.

♦ Automatic reduction may not be possible if the received document is too

large, contains too many fine graphics or images, or is sent at high

resolution. In this case, the remainder of the document will be printed on a

second page.

Display:

FUNCTION

1 Press

2 Press

3 Press

once and

once.

OPTION SETTING

once and

3 times.

RECEIVE RATIO

1=AUTO, 2=100%

once.

The display briefly shows

your selection, then:

4 Press

to select AUTO, or

select 100%.

PRINT CONTRAST

STOP

5 Press

to return to the date and time display.

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Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of

paper, the imaging film needs replacement, or the paper jams, incoming faxes

will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will

appear in the display, alternating with ADD PAPER & PRESS START KEY or

CHECK FILM / CHECK COVER / CHECK PAPER JAM. When you add paper

(and press ^START/MEMORY), replace the imaging film, or clear the jam, the stored

documents will automatically print out.

Caution!

When documents are stored in memory, do not turn the power off. This will

erase all of the contents.

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4. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies

(up to 99 per original) can be made, enabling your fax to double as a

convenience office copier.

1 Load the document(s) face down.

(Maximum of 10 pages.)

RESOLUTION

• If desired, press

to set the

resolution and/or contrast.

(The default resolution setting for

copying is FINE.)

READY TO SEND

2 If desired, select an enlarge/reduce setting, and/or select the number of

copies per original:

• ENLARGE/REDUCE: Press

until the desired setting appears

in the display. Settings are 100%, 125%, 135%, 50%, 73%, 88%, 94%, and

AUTO. (The default setting is 100%.)

Example: Press

twice

RATIO: 125%

• Number of copies per original: Press the number keys to enter a number

from 1 to 99. (The default setting is 1.)

Example: Press

for five copies

COPY

3 When you are ready to begin copying, press

If MEMORY IS FULL appears...

If the memory becomes full while a document is being scanned, MEMORY IS

FULL and SEE MANUAL will alternately appear in the display and the

document will automatically feed out. This may happen if the resolution is set

to SUPER FINE, or if you selected an enlarge/reduce setting, or if you are

making more than one copy per original. To avoid using memory, use

STANDARD or FINE for the resolution, 100% for the enlarge/reduce setting,

and make only one copy per original.

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Making Copies

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use

the copy cut-off setting to select whether the remaining part of the document

will be cut off or printed on a second page. The initial setting is YES (cut off

the remainder). To change the setting, follow the steps below.

Display:

FUNCTION

1 Press

2 Press

3 Press

once and

once.

OPTION SETTING

once and

once.

COPY CUT-OFF

once.

1=YES, 2=NO

The display briefly shows

your selection, then:

4 Press

to set copy cut-off to YES

(the remaining part of the document

NUMBER OF RING

will not be printed), or

to set copy

cut-off to NO (the remaining part will

be printed on a second page).

STOP

5 Press

to return to the date and time display.

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5. Answering Machine Connection

Connecting an Answering Machine

If desired, you can connect an answering machine to your fax machine's TEL.

SET socket. This will allow you to receive both voice messages and faxes

when you are out.

♦ Important: If the answering machine is not connected to the TEL. SET

socket on the fax as shown, the setup will not operate properly.

1 Remove the seal covering the TEL. SET

socket.

TEL.SET

TEL.LINE

2 Connect the answering machine's

telephone line plug to the TEL. SET

socket.

TEL.SET

TEL.LINE

To answering machine's

telephone line socket.

Note: When FaxAbility or Fax Duet (distinctive ring) is used, the answering

machine may be connected to any extension of the same line.

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Using the Answering Machine Connection

Important: In New Zealand, not all standard telephones and answering machines

will respond to incoming ringing when connected to the extension socket of the

equipment.

Changing the outgoing message

The outgoing message (OGM) of your answering machine should be changed

to inform callers who want to send a fax to press their Start key. For example,

your message might go as follows:

"Hello. You've reached the ABC company. No one is available to take your call

right now. Please leave a message after the beep or press your facsimile Start

key to send a fax. Thank you for calling."

♦ It is advisable to keep the length of the message under 10 seconds. If it is

too long, you may have difficulty receiving faxes sent by automatic dialling.

♦ If your outgoing message must be longer than 10 seconds, leave a pause

of about four seconds at the beginning of the message. This will give your

fax a chance to detect fax tones sent when automatic dialling is used.

Using the Answering Machine Connection

1 Set the reception mode to A.M.

TEL FAX

RECEPTION

MODE

TEL/FAX A.M.

2 Set your answering machine to auto

answer.

♦ Your answering machine must be set to answer on a maximum of two

rings. If not, you may not be able to receive faxes sent by automatic

dialling.

Note: If your answering machine has a remote retrieval function, make sure the

code used to activate remote retrieval is different from the code used to activate

fax reception with an extension telephone (see Chapter 3, Receiving Faxes). If

they are the same, entering the code from an outside telephone to retrieve

messages will cause the fax machine to be activated.

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Optional A.M. Mode Settings

How answering machine mode operates

While you are out, all of your incoming calls will be answered by your

answering machine and its outgoing message will play. Voice callers can

leave a message. During this time, your fax will quietly monitor the line. If your

fax detects a fax tone or a duration of silence greater than four seconds, it will

take over the line and begin reception.

♦ If the connection is not good or there is noise on the line, the answering

machine and/or fax machine may not respond properly.

♦ The call counter on your answering machine may indicate that voice

messages were received, when only fax messages were received.

♦ To prevent the fax from taking over the line and beginning reception if you

call in from an external phone or answer on an extension phone, press any

three keys (other than the code to activate fax reception, "5", "*", and "*")

on the dial pad of the phone. This can only be performed from a phone

capable of tone dialling.

When you return and turn off

your answering machine, be

sure to change the reception

mode back to TEL/FAX, FAX,

or TEL!

Optional A.M. Mode Settings

If necessary, you can use the following settings to improve the response of the

answering machine connection to incoming calls.

Quiet Detect Time

This function causes the fax machine to take over the line and begin reception

if a certain duration of silence is detected after the answering machine

answers.

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Optional A.M. Mode Settings

Time selections for the period of silence are 1 to 10 seconds. Quiet Detect

Time has been set to 4 seconds at the factory. This gives the best

performance with most answering machines; however, you may need to

adjust this setting depending on the disconnect time of your answering

machine.

Some answering machines may have unusually fast disconnect times (equal

to or very slightly less than 4 seconds), which means that the answering

machine may disconnect the line before fax reception can begin. In this case,

try a Quiet Detect Time setting of about 3 seconds.

If the fax machine is interrupting callers before they can leave a message, try

a longer Quiet Detect Time setting. If your outgoing message includes a

period of silence, make sure that the setting is longer than that period of

silence, or re-record your outgoing message to shorten the silence.

Note: Quiet Detect Time can be turned off by entering "00" for the time. Note,

however, that the fax machine will not be able to receive faxes sent manually by

Normal Dialling.

To change the setting, follow the steps below.

Display:

FUNCTION

1 Press

2 Press

3 Press

once and

once.

OPTION SETTING

once and

5 times.

QUIET TIME

once.

ENTER (00-10) 04

The display briefly shows

your selection, then:

4 Enter a number from 01 to 10, or enter

00 to turn off the function.

QUIET START

Example: 3 seconds

STOP

5 Press

to return to the date and time display.

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Optional A.M. Mode Settings

Quiet Detect Start Time

This setting can be used to delay the start of the Quiet Detect Time function.

For example, if you want to insert a pause at the beginning of your answering

machine’s outgoing message to ensure clear detection of fax signals, you can

use this setting to delay the start of silence detection so that the pause will not

cause the fax to take over the line.

Quiet Detect Start Timing has been set to five seconds at the factory. You can

change this setting by entering a 2-digit number equal to the desired number

of seconds of the delay, or turn the function off by enttering 00. As general

guide, the delay time should be slightly longer than the pause before the

outgoing message.

Display:

FUNCTION

1 Press

2 Press

3 Press

once and

once.

OPTION SETTING

once and

6 times.

QUIET START

once.

ENTER (00-15) 05

The display briefly shows

your selection, then:

4 Enter a 2-digit number (from 01 to 15)

for the number of seconds of the delay,

or enter 00 to turn off the function.

ON A.M. FAILURE

Example: 5 seconds

STOP

5 Press

to return to the date and time display.

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Optional A.M. Mode Settings

On A.M. Failure

When this function is turned on, your fax will answer the call after 4 rings if the

answering machine for some reason fails to answer before that time. This

ensures that you will receive fax messages even if the answering machine’s

tape fills up or the answering machine is not turned on.

This function has been turned off at the factory. If you want to turn it on, follow

the steps below:

Note:

When this function is turned on, make sure that the answering machine is set to

answer on 3 rings or less. If it isn’t, the fax will always answer first, preventing

callers from leaving voice messages.

Display:

FUNCTION

1 Press

2 Press

3 Press

once and

once.

OPTION SETTING

7 times.

ON A.M. FAILURE

1=YES, 2=NO

The display briefly shows

your selection, then:

4 Press

to turn on the function, or

DISTINCTIVE

to turn it off.

STOP

5 Press

to return to the date and time display.

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6. Special Functions

Caller ID (Requires Subscription to Service)

If you subscribe to a caller identification service from your telephone

company, you can set your fax machine to display the name and number of

the caller while the fax rings.

Important:

♦ To use this function, you must subscribe to a caller identification service

from your telephone company.

♦ Your fax may not be compatible with some caller identification services.

Display:

FUNCTION

1 Press

once and

once.

OPTION SETTING

2 Press

once and

4 times on

CALLER-ID

the FO-P610, or 5 times on the FO-

P630.

1=YES, 2=NO

3 Press

4 Press

once.

(YES) to turn on Caller ID.

COUNTRY SELECT

(To turn off Caller ID, press

The display briefly shows

your selection, then:

5 Press

if you are in Australia, or

FO-P610:

FO-P630:

RECEIVE RATIO

ECM MODE

if you are in New Zealand.

STOP

6 Press

to return to the date and

time display.

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Caller ID (Requires Subscription to Service)

How Caller ID operates

When you receive a call, the name and phone number of the caller will

alternately appear in the display, beginning just before the second ring. The

information will continue to be displayed until the line is disconnected.

Note: Some caller ID services may not provide the name of the caller. In this case,

only the phone number will appear.

Display example

JOHN DOE

5258693

Caller’s name

Caller’s number

Display messages

One of the following messages will appear while the fax rings if caller

information is not available.

NO SERVICE

No caller information was received from your telephone

company. Make sure that the telephone company has

activated your service.

CALLER-ID ERROR Noise on the telephone line prevented reception of

caller information.

UNAVAILABLE

(OUT OF AREA in

New Zealand)

The call was made from an area which does not have a

caller identification service, or the caller’s service is not

compatible with that of your local phone company.

PRIVATE

(ANONYMOUS in

New Zealand)

Caller information was not provided by the telephone

company at the caller’s request.

Viewing the Caller ID list

If you subscribe to a Caller ID service and have turned on the Caller ID

function, your fax machine will keep information on the most recent 30 calls

and faxes you have received. You can view this information, which consists of

the name and number of each caller, in the Caller ID List.

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Caller ID (Requires Subscription to Service)

Note: For all units installed in New Zealand, the direct use of the displayed

number for call back does not operate properly and must not be used. It is

necessary to manually enter the verified correct number for the party called.

This will often require the addition or deletion of leading digits from the

number shown on the display when dialling manually.

♦ After you have received 30 calls, each new call will delete the oldest call.

♦ All calls will be erased if you unplug the fax or a power failure occurs.

Follow the steps below to view the Caller ID List in the display. If desired, you

can immediately dial a number when it appears.

1 Press

twice.

2 Press

to scroll through the list.

3 If you want to dial one of the numbers in the list, scroll through the list

until the number appears in the display.

• Fax: If you want to send a fax, load the

START/MEMORY

document and then press

Dialling and transmission begin.

Fax:

START/MEMORY

• Voice call: If you want to make a voice

call, pick up the handset (or press

). Dialling begins automatically. (If

Voice

call:

you pressed

, pick up the handset

when the other party answers.)

STOP

4 Press

when you have finished viewing the list.

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Caller ID (Requires Subscription to Service)

To delete calls from the Caller ID list

If you want to delete a single call from the caller list, press

while the call

down

appears in the display. If you want to delete all calls from the list, hold

for at least 3 seconds while you are viewing any number in the list.

Priority Call

With Caller ID turned on, you can set your fax to make a special ringing sound

when you receive a call from a designated phone number. This lets you know

immediately who is calling without having to look at the display.

To use this function, enter the desired phone number by following the steps

below (only one phone number can be entered).

FUNCTION

Display:

ENTRY MODE

1 Press

2 Press

3 Press

once and

2 times.

once and

once.

PRIORITY #

once.

1=SET, 2=CLEAR

4 Press

to store a number.

(To clear a previously stored number, press

and go to Step 6.)

5 Enter the number by pressing the number keys (max. 20 digits).

START/MEMORY

OWN NUMBER SET

6 Press

to store (or clear)

the number.

STOP

7 Press

to return to the date and time display.

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Caller ID (Requires Subscription to Service)

Blocking voice calls

With Caller ID turned on, you can use the Anti Junk Fax function described in

Blocking Reception of Unwanted Faxes in this chapter to block voice calls as

well as faxes from your specified Anti Junk Number.

In this case, when a voice call or a fax comes in from the number you have

specified as a "Junk Number", your fax will terminate the call as soon as it

receives the calling phone number from the caller ID service. The caller will

hear a 3-second high-pitch tone to signal the call’s termination. In Australia

the call will not break off until the caller has hung up..

To use this function, enter the number that you wish to block as explained in

Blocking Reception of Unwanted Faxes (see page 64). Only one number can

be blocked.

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Distinctive Ring (Requires Subscription to Service)

Distinctive Ring (Requires Subscription to

Service)

If you subscribe to a distinctive ring service from your telephone company, you

will need to turn on the distinctive ring function. When this is done, your fax

will signal voice calls by the normal ring pattern, and fax transmissions by a

special ring pattern. In the case of a fax transmission, your fax machine will

automatically answer the call and receive the fax.

The distinctive ring function is used with the reception mode set to FAX. When

your fax number is dialled, your fax machine will signal the call with a special

ringing sound, then answer automatically and begin reception after the

number of rings set with the Number of Rings setting (the initial setting is 2

rings—refer to Using Fax Mode in Chapter 3). When your voice number is

dialled, the fax machine will signal the call with the normal ringing sound to let

you know that you must answer personally.

The initial setting for distinctive ring is NO. If set to YES, both Australian (Fax

Duet) and New Zealand (FaxAbility) distinctive ring are supported.

Important:

♦ The distinctive ring function can only be used if you subscribe to a

distinctive ring service from your telephone company. Do not turn on

distinctive ring if you are on a normal line, as the fax machine will not

operate properly.

♦ If you turn on distinctive ring, the fax will not operate in TEL/FAX reception

mode.

Display:

FUNCTION

1 Press

once and

once.

OPTION SETTING

2 Press

once and

6 times on

DISTINCTIVE

the FO-P610, or 7 times on the FO-

P630.

1=YES, 2=NO

3 Press

4 Press

once.

The display briefly shows

your selection, then:

to turn on the function, or

FAX SIGNAL RX

to turn it off.

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Blocking Reception of Unwanted Faxes

STOP

5 Press

to return to the date and time display.

TEL FAX

6 Set the reception mode to FAX.

RECEPTION

MODE

TEL/FAX A.M.

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from a party

that you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, follow the steps below to enter the fax number from which

you do not wish to receive faxes. One fax number can be entered.

Display:

FUNCTION

1 Press

2 Press

3 Press

once and

twice.

ENTRY MODE

once and

twice.

ANTI JUNK #

once.

1=SET, 2=CLEAR

4 Press

to store an Anti Junk number, or

to clear a previously

stored number (if you are clearing a number, go to Step 6).

5 Enter the fax number by pressing the number keys (max. 20 digits).

START/MEMORY

STOP

6 Press

and then press

to return to the date and time

display.

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Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document

(previously loaded in its feeder) to your machine without assistance from the

operator of the other machine.

♦ Hint: Polling is useful when you want the receiving fax machine, not the

transmitting fax machine, to bear the cost of the call.

1 Dial the fax machine you want to poll

using one of the following methods:

• Enter the full number using the numeric keys.

• Pick up the handset (or press

) and dial the full number. Wait for the

fax answerback tone.

• If the number has been stored for automatic dialling, press

until the name (or number) of the other party appears in the display.

POLL

2 Press

• If you used the handset, replace it when POLLING appears in the display.

Reception will begin.

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7. Printing Lists

You can print lists showing settings and information entered in the fax

machine. The lists are described below. To print a list, follow these steps.

Display:

FUNCTION

1 Press

once and

once.

LISTING MODE

TEL # LIST

2 Press

once.

3 Press

until the desired list appears in the display.

PRESS START KEY

4 Press

once.

START/MEMORY

5 Press

to print the list.

Telephone Number List

This list shows the fax and phone numbers that have been stored for

automatic dialling.

Setup List

This list shows your current selections for the FUNCTION key settings. The

list also shows your name and fax/telephone number as entered in the

machine, and a sample of the header printed at the top of every page you

transmit (HEADER PRINT).

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Printing Lists

Caller-ID List

This list shows information about your 30 most recent calls. (This list is only

available if you are using the Caller ID function.)

Transaction Report

This report is printed out automatically after an operation is completed to

allow you to check the result. Your fax machine is set at the factory to print out

the report only when an error occurs.

♦ The Transaction report cannot be printed on demand.

Headings in Transaction Report

SENDER/

RECEIVER

The name or fax number of the other machine involved in the

transaction. If that machine does not have an ID function, the

communication mode will appear (for example, "G3").

START

The time at which transmission/reception started.

Total time taken for transmission/reception.

Number of pages transmitted/received.

TX/RX TIME

PAGES

NOTE

(One of the following notes will appear under NOTE in the

report to indicate whether the transaction was successful,

and if not, the reason for the failure.)

OK - Transmission/reception was successful.

P.FAIL - A power failure prevented the transaction.

JAM - The printing paper or document jammed, preventing

the transaction.

BUSY - The fax was not sent because the line was busy.

COM.E-0 to COM.E-7 - A telephone line error prevented the

transaction. See Line error on page 72.

CANCEL - The transaction was cancelled because the

STOP key was pressed, no document was in the feeder, or

the other machine requested transmission using a function

which your fax machine does not have. If you were

attempting to fax, make sure a document is in the feeder. If

you were receiving, contact the faxing party to see how they

are trying to send to you.

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Printing Lists

Transaction Report print condition

You can change the condition under which a Transaction Report is printed out.

Follow the steps below.

Display:

FUNCTION

1 Press

2 Press

3 Press

once and

once.

OPTION SETTING

TRANSACTION

once and

twice.

1:ALWAYS PRINT

once.

(Selections appear alternately)

4 Press a number from

to select the condition for printing.

ALWAYS PRINT

A report will be printed after each

transmission, reception, or error.

ERROR/MEMORY

SEND ONLY

A report will be printed after an error or a

memory operation.

A report will be printed after each

transmission.

ERROR ONLY

NEVER PRINT

A report will be printed only when an error

occurs.

A report will never be printed.

The display briefly shows

your selection, then:

DIAL MODE

STOP

5 Press

to return to the date and time display.

Help List

HELP

This list provides a brief guide to the operation of the machine. Press

to print the list.

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8. Maintenance

Print head

Clean the print head frequently to ensure optimum printing performance.

Note: Remove the paper from the paper tray before cleaning the print head.

1 Unplug the telephone line and then the

power cord, and open the operation

panel (press ➊).

2 Take the imaging film out of the print

compartment and place it on a sheet of

paper.

3 Wipe the print head with isopropyl

alcohol or denatured alcohol.

Caution!

• Do not use benzene or thinner. Avoid

touching the print head with hard

objects.

• The print head may be hot if your fax

machine has just received a large

number of documents. If this is the

Print head

case, allow the print head to cool prior

to cleaning.

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Maintenance

4 Place the imaging film back in the print

compartment.

5 Rotate the front gear until the film is taut, and then close the operation

panel (press down on both sides to make sure it clicks into place).

Scanning glass and rollers

Clean the scanning glass and rollers frequently to ensure the quality of

transmitted images and copies.

Note: Remove the paper from the paper tray before cleaning the scanning

glass and rollers.

1 Open the operation panel (press ➊).

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Maintenance

2 Flip up the green levers on each side of

the white roller.

3 Wipe the scanning glass (under the

white roller) and rollers with a cotton

swab.

• Make sure that all dirt and stains (such

as correcting fluid) are removed. Dirt

and stains will cause vertical lines on

transmitted images and copies.

If the scanning glass is difficult to clean

If you find it difficult to remove dirt from the scanning glass, you can try moistening

the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol

gets on the rollers.

4 Flip down the green levers on each side of the white roller. Rotate the

front gear until the film is taut, and then close the operation panel (press

down on both sides to make sure it clicks into place).

The housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

Do not use benzene or thinner. These solvents may damage or discolor the

machine.

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9. Troubleshooting

Problems and Solutions

Line error

Problem

Solution

LINE ERROR appears in

the display.

Try the transaction again. If the error persists, check

the following:

• Check the connection. The cord from the TEL.

LINE socket to the wall socket should be no longer

than two meters.

• Make sure there are no modem devices sharing the

same telephone line.

• Check with the other party to make sure their fax

machine is functioning properly.

• Have your telephone line checked for line noise.

• Try connecting the fax machine to a different

telephone line.

• If the problem still occurs, your fax machine may

need service.

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Problems and Solutions

Dialling and transmission problems

Problem

Solution

No dial tone when you

pick up the handset or

press the SPEAKER key.

• Make sure the handset cord is connected to the

correct socket. See Connecting the handset on

page 11.

Dialling is not possible.

• Make sure the power cord is properly plugged into

a power outlet.

• Make sure that the telephone line is properly

connected to both the TEL. LINE socket and the

wall socket.

• Make sure that the fax machine is set to the correct

dialling mode for your telephone line. See Dial

mode on page 12.

The power is on, but no

transmission takes place.

• Make sure that the receiving machine has paper.

• Make sure that the telephone line cord is plugged

into the TEL. LINE socket, and not the TEL. SET

socket.

• If the receiving machine is in manual mode with no

attendant, reception will not be possible.

• Check the display for error messages.

• Pick up the handset and check for a dial tone.

Nothing is printed at the

receiving end.

• Make sure that the document for transmission is

placed face down in the feeder.

A distorted image is

received at the other end.

• Noise on the telephone line may cause distortion.

Try sending the document again.

• Make a copy of the document on your fax machine.

If the copy is also distorted, your fax machine may

need service.

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Problems and Solutions

Reception and copying problems

Problem

Solution

The power is on, but no

reception takes place.

• Make sure that the telephone line cord is plugged

into the TEL. LINE socket, and not the TEL. SET

socket.

The printing paper comes • Make sure that the document is loaded properly in

out blank when you try to

receive a document.

the feeder of the transmitting machine. Make a

copy or print a report to confirm the printing ability

of your machine.

General print quality is

poor.

• It is important to select a paper that is appropriate

for the thermal transfer printer in your fax. We

recommend using laser quality paper that has a

very smooth finish. Copier paper will work, but it

sometimes tends to yield a lighter print quality.

The received document is • Ask the other party to send higher contrast

faint.

documents. If the contrast is still too low, your fax

machine may need service. Make a copy or print a

report to check your machine’s printing ability.

Received images are

distorted.

• Noise on the telephone line may cause distortion.

Have the other party try sending the document

again.

• The print head may be dirty. See Print head on

page 69.

• Make a copy or print a report on your fax machine.

If the copy or report is also distorted, your fax

machine may need service.

A received document or

copy prints out in strips.

• Make sure the operation panel is completely closed

(press down on both sides of the panel).

The quality of copies is

poor and/or dark vertical

lines appear.

• Any dirt or material on the scanning glass will

cause spots to appear on copies and transmitted

faxes. Clean the scanning glass as explained on

page 70.

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Problems and Solutions

Reception/copying is

interrupted.

• If reception or copying takes place continuously for

a long time, the print head may overheat. Turn off

the power and let it cool down. If overheating

frequently occurs, try changing the print contrast

setting to LIGHT (see page 18).

Dark vertical lines appear • Try changing the print contrast setting to LIGHT

on copies and received

faxes.

(see page 18).

Answering machine connection

Problem

Solution

The answering machine

connection does not

operate properly.

• Make sure your fax machine's reception mode is

set to A.M.

• Make sure your fax machine's TEL. LINE socket is

connected to the wall socket. Make sure your fax

machine's TEL. SET socket is connected to your

answering machine's telephone line socket (not the

answering machine's extension phone socket).

• Make sure your answering machine's outgoing

message is under 10 seconds.

• Make sure that the Quiet Detect Time setting is set

to three or four seconds (see page 54).

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Problems and Solutions

General problems

Problem

Solution

A loud howling sound

occurs when the speaker

is used.

• Feedback (a loud howling sound) may occur if you

replace the handset while the speaker is on. To

avoid feedback, turn off the speaker (press the

SPEAKER key ) before you replace the handset.

Auto-dial numbers cannot • Make sure the fax is plugged in and the imaging

be stored in the fax.

film has been loaded. (Auto-dial numbers cannot

be stored if the imaging film has not been loaded.)

See Loading the Imaging Film on page 15.

Nothing appears in the

display.

• Make sure the power cord is properly plugged into

a power outlet.

• Connect another electrical appliance to the outlet to

see if it has power.

The machine does not

respond when you press

any of its keys.

• If a beep sound is not made when you press the

keys, unplug the power cord and then plug it in

again several seconds later.

Automatic document

feeding does not work for

• Check the size and weight of the document (see

Transmittable Documents on page 26).

transmission or copying.

Bell tinkle

(New Zealand)

• The operation of this equipment on the same line

as the telephone or other equipment with audible

warning devices or automatic ring detectors will

give rise to bell tinkle or noise and may cause false

tripping of the ring detector. Should such a problem

occur, contact your authorised Sharp Service

Centre for information.

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Messages and Signals

Display messages

Note: If you have turned on the Caller ID function, see page 59 for display

messages related to Caller ID.

ADD PAPER & /

PRESS START KEY

(alternating messages)

Check the printing paper. If the tray is empty, add

paper and then press the START/MEMORY key. If

there is paper in the tray, make sure it is inserted

correctly (take out the stack, align the edges evenly,

and then reinsert it in the tray) and then press the

START/MEMORY key.

CHECK FILM/

CHECK COVER/

CHECK PAPER JAM

(alternating messages)

These alternating messages appear when there is a

problem in the print compartment that prevents

printing. Check to see if the imaging film is not loaded

properly or if it has been used up and needs

replacement. Make sure the operation panel is

completely closed (press down on both sides). If a

paper jam has occurred, clear the jam as explained in

the following section, Clearing Paper Jams.

CHECK PAPER SIZE

DOCUMENT JAMMED

An incorrect size of paper has been loaded in the

paper tray. Remove the paper and load A4-size

paper.

The original document is jammed. See the following

section, Clearing Paper Jams. Document jams will

occur if you load more than 10 pages at once or load

documents that are too thick (see page 26).

FAX RX IN MEMORY

A fax has been received in memory because the

imaging film needs replacement, you have run out of

printing paper, or the paper is jammed. The fax will

print out automatically when the problem is fixed.

FUNCTION MODE

The FUNCTION key has been pressed.

INCORRECT FILM/

CHECK FILM

The wrong type of imaging film is loaded in the

machine. Printing is not possible. The machine can

only print when SHARP FO-9CR imaging film is

loaded.

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Messages and Signals

LINE ERROR

Transmission or reception was not successful. Press

the STOP key to clear the message and then try

again. If the error persists, see Line Error on page 72.

MEMORY IS FULL/

SEE MANUAL

(alternating messages)

The memory is full. This may occur during fax

reception if too much data is received before the

pages can be printed out. If faxes have been received

to memory because printing is not possible (an

additional message will indicate the problem), resolve

the problem so that printing can continue (see

Substitute Reception to Memory on page 49). If you

are attempting to transmit from memory, see If the

memory becomes full on page 40. If you are copying,

see If MEMORY IS FULL appears on page 50.

MEMORY PRINTING

The fax is preparing to or printing out a document

from memory.

NEAR END OF FILM/

REPLACE FILM

This message appears 3 m from the end of the

imaging film (approximately 10 pages can still be

printed), and alerts you that you will soon need to

replace the film.

NO DATA

This appears if you attempt to search for an auto-dial

number when none have been stored.

OFF HOOK

This appears if you forgot to replace the handset after

using it to dial and send a fax. Replace the handset or

press the STOP key to clear the message.

ON HOOK DIAL

OVER HEAT

The SPEAKER key has been pressed and the fax

machine is waiting for you to dial.

The print head has overheated. Operation can be

continued after it cools. If overheating frequently

occurs, try changing the print contrast setting to

LIGHT (see page 18).

PRINT HEAD FAIL/

The print head has failed and requires service.

YOU NEED SERVICE

(alternating messages)

READY TO SEND

A document has been loaded and the fax machine is

waiting for you to begin faxing or copying.

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Messages and Signals

RECALLING

This appears if you attempt to send a fax by

automatic dialling and the line is busy or the receiving

fax machine does not answer. Your fax machine will

automatically reattempt the call. (See Automatic

redialling on page 37.)

TOTAL PAGE(S) 01

Number of pages transmitted, received, or copied.

Audible signals

Continuous tone

3 seconds

Indicates the end of transmission,

reception, or copying.

Intermittent tone

(3 beeps)

5 seconds

(1 second on, 1

second off)

Indicates incomplete transmission,

reception, or copying.

Rapid intermittent

tone

35 seconds

(0.7 seconds on,

0.3 seconds off)

Indicates that the handset is off hook.

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Clearing Paper Jams

Clearing a jammed document

If the original document doesn’t feed properly during transmission or copying,

or DOCUMENT JAMMED appears in the display, first try pressing

^START/MEMORY. If the document doesn't feed out, remove it as explained below.

Important:

Do not try to remove a jammed document without releasing it as explained

below. This may damage the feeder mechanism.

1 Press ➊ and slowly open the operation

panel until it is half open.

2 Flip up the green levers on each side of

the white roller.

3 Gently remove the document.

• Be careful not to tear the document.

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Clearing Paper Jams

4 Flip down the green levers on each side of the white roller. Rotate the

front gear until the film is taut, and then close the operation panel (press

down on both sides to make sure it clicks into place).

Clearing jammed printing paper

1 Open the operation panel (press ➊).

2 Gently pull the jammed paper out of

the machine, making sure no torn

pieces of paper remain in the print

compartment or rollers.

3 Rotate the front gear until the film is taut, and then close the operation

panel (press down on both sides to make sure it clicks into place).

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Quick Reference Guide

Sending Faxes

Receiving Faxes

TEL FAX

01-JAN 10:30

TEL/FAX A.M.

TEL FAX

Place your document (up to 10 pages) face

down in the document feeder.

RECEPTION

MODE

TEL/FAX A.M.

TEL FAX

TEL/FAX A.M.

TEL FAX

01-JAN 10:30

TEL/FAX A.M.

FAX mode: The fax machine automatically

answers and receives faxes.

TEL mode: Answer all calls (even faxes)

by picking up the handset. To begin fax

START/MEMORY

Normal Dialling

reception, press

TEL/FAX mode: The fax machine

automatically answers and receives faxes.

Voice calls are signalled by a special

ringing sound.

1. Lift the handset or press

2. Dial the fax number.

3. Wait for the reception tone (if a person

answers, ask them to press their Start

key).

A.M. mode: Select this mode when an

answering machine is connected to the fax

and the answering machine is turned on.

START/MEMORY

4. Press

Storing Auto Dial Numbers

FUNCTION

1. Press

once and

twice.

Automatic Dialling

2. Enter the full fax/phone number.

1. Press

until the name of the

START/MEMORY

other party appears in the display (if no

name was stored, the number will

appear).

3. Press

4. Enter a name by pressing number keys.

(To enter two letters in succession that

START/MEMORY

2. Press

require the same key, press

entering the first letter.)

after

G =

N =

U =

V =

SPACE =

Direct Keypad Dialling

A =

H =

O =

P =

Q =

R =

S =

T =

B =

C =

D =

W =

X =

Y =

Z =

1. Dial the fax number.

J =

K =

L =

START/MEMORY

E =

F =

2. Press

M =

START/MEMORY

STOP

5. Press

and then

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Index

A.M. reception mode, 23, 42, 53

Answering machine connection

Activating, 53

ECM (Error Correction Mode), 38

Extension telephone

Connecting, 14

Connecting, 52

Using, 45

On A.M. Failure, 57

Quiet Detect Start Time, 56

Quiet Detect Time, 54

Troubleshooting, 75

Anti Junk Fax, 64

Audible signals, 79

Auto-dial numbers

Storing, 31

Fax Ability (distinctive ring), 63

Fax Duet (distinctive ring), 63

FAX reception mode, 23, 43

Fax Signal Receive, 47

Using, 34

Halftone setting, 28

Handset, 11

Hold, 46

Housing, cleaning, 71

Caller ID, 58-62

Caller ID List, 67

Contrast, 29

Copies, 50

Imaging film, replacing, 15

Copy cut-off setting, 51

Jams, clearing, 80-81

Date, setting, 21

Dial mode, 12

Dialling

Automatic, 34

Direct Keypad, 35

Normal, 30

Letters, entering, 20, 32

Line error, 72

Loading paper, 17

Direct Keypad Dialling, 35

Display messages, 77

Distinctive ring, 63

Document feeder, 27

Document guides, 27

Document restrictions, 27

Document sizes, 26

Document, maximum scanning size, 26

Loading the document, 27

Memory transmission, 40

Memory, substitute reception to, 49

Normal Dialling, 30

Number of rings in FAX reception mode,

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Index

Paper jams, clearing, 80-81

Paper tray extension, 13

Paper, loading, 17

Scanning glass, cleaning, 70

Sender’s name and number, entering,

19-20

Polling, 65

Setup List, 66

Power cord, 11

Speaker volume, 24

Print contrast setting, 18

Print head, cleaning, 69-70

Priority Call, 61

TEL reception mode, 23, 44

TEL. LINE socket, 12

Pseudo Ring Duration, 41

TEL. SET socket, 14, 52

TEL/FAX reception mode, 23, 41

Tel/Fax Remote Number, 47

Telephone line cord, 12

Telephone Number List, 66

Time, setting, 21

Transaction Report, 67

Setting print condition, 68

Troubleshooting, 72-76

Reception mode

A.M. mode, 23, 42, 53

FAX mode, 23, 43

TEL mode, 23, 44

TEL/FAX mode, 23, 41

Reception Ratio setting, 48

Redialling, 36

Resolution, 28

Ringer volume, 25

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SHARP CORPORATION OF AUSTRALIA PTY.LTD.

A.C.N. 003 039 405

1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148

SHARP CORPORATION OF NEW ZEALAND LIMITED.

Cnr Mahunga Drive & Hastie Ave. Mangere Bridge, Auckland

New Zealand

SHARP CORPORATION

PRINTED IN THAILAND

(TINSE4381XHTZ)

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