Sharp Fax Machine FO P610 FO P630 User Manual

FO-P61M0O/DFELO-P630  
FACSIMILE  
OPERATION MANUAL  
1. Installation  
2. Sending Faxes  
3. Receiving Faxes  
4. Making Copies  
5. Answering Machine Connection  
6. Special Functions  
7. Printing Lists  
8. Maintenance  
9. Troubleshooting  
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Introduction  
Welcome, and thank you for  
choosing a Sharp fax  
machine! The features and  
specifications of your new  
Sharp fax are shown below.  
Automatic dialling  
Imaging film  
30 numbers  
Initial starter roll (included with machine):  
10 m (approx. 30 A4 pages)  
Replacement roll (not included):  
FO-9CR 60 m (one roll yields  
approx. 180 A4 pages)  
Memory size*  
Modem speed  
448 KB (approx. 24 average pages)  
FO-P610: 9,600 bps  
FO-P630: 14,400 bps  
(With automatic fallback to lower speeds)  
Transmission time*  
Resolution  
FO-P610: Approx. 15 seconds  
FO-P630: Approx. 6 seconds (memory  
transmission)  
Horizontal: 8 pels/mm  
Vertical:  
Standard: 3.85 lines/mm  
Fine /Halftone: 7.7 lines/mm  
Super fine: 15.4 lines/mm  
10 pages max. (A4 size, 80 g/m2 paper)  
Automatic document  
feeder  
Recording system  
Thermal transfer recording  
64 levels  
Halftone (grayscale)  
Compression scheme  
FO-P610: MR, MH, Sharp (H2)  
FO-P630: MR, MH, MMR  
Paper tray capacity  
(60 - 80 g/m2 paper)  
Approx. 50 A4-size sheets  
(at room temperature; maximum stack height  
should not cover the line on the tray)  
*Based on Sharp Standard Chart at standard resolution in Sharp special mode, excluding  
time for protocol signals (i.e., ITU-T phase C time only).  
1
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Display  
16-digit LCD display  
Applicable telephone line Public switched telephone network  
Compatibility  
ITU-T (CCITT) G3 mode  
Input document size  
Automatic feeding:  
Width: 148 to 210 mm  
Length: 140 to 297 mm  
Manual feeding:  
Width: 148 to 210 mm  
Length: 140 to 600 mm  
Effective scanning width 210 mm max.  
Effective printing width  
Contrast control  
204 mm max.  
Automatic/Dark selectable  
Reception modes  
TEL/FAX, TEL, FAX, A.M. (Note: A.M. mode  
is for connecting an answering machine)  
Copy function  
Single / Multi (99 copies/page)  
Yes (cannot be used if power fails)  
230 - 240 V AC, 50 Hz  
5 - 35°C  
Telephone function  
Power requirements  
Operating temperature  
Humidity  
25 - 85% RH  
Power consumption  
Standby: 2.8 W  
Maximum: 110 W  
Dimensions (without  
attachments)  
Width: 327 mm  
Depth: 193 mm  
Height: 163 mm  
Weight (without  
Approx. 2.8 kg  
attachments)  
As a part of our policy of continuous improvement, SHARP reserves the right to make design  
and specification changes for product improvement without prior notice. The performance  
specification figures indicated are nominal values of production units. There may be some  
deviations from these values in individual units.  
2
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Important safety information  
For your safety, if any of your equipment is not operating properly or should any physical  
damage occur to the equipment where internal parts may become exposed, the equipment  
should be immediately disconnected from the phone line and then the power line and returned  
to a SHARP authorised Service Centre for inspection, repair, or disposal.  
In Australia, installing or modifying telephone lines should only be done by an ACA licensed  
serviceman. In New Zealand, installing or modifying telephone lines should be done in  
accordance with Telecom wiring practices.  
This facsimile machine is designed for use in Australia and New Zealand only.  
Do not disassemble this machine or attempt any procedures not described in this manual.  
Refer all servicing to qualified service personnel.  
Do not install or use the machine near water, or when you are wet. For example, do not use the  
machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a  
swimming pool. Take care not to spill any liquids on the machine.  
Unplug the machine from the telephone socket and then the power outlet and consult a  
qualified service representative if any of the following situations occur:  
- Liquid has been spilled into the machine or the machine has been  
exposed to rain or water.  
- The machine produces odors, smoke, or unusual noises.  
- The power cord is frayed or damaged.  
- The machine has been dropped or the housing damaged.  
Do not allow anything to rest on the power cord, and do not install the machine where people  
may walk on the power cord.  
This machine must only be connected to a 230 - 240 V, 50 Hz, earthed (3-prong) outlet.  
Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.  
Never insert objects of any kind into slots or openings on the machine. This could create a risk  
of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the  
machine and consult a qualified service representative.  
Do not place this machine on an unstable cart, stand or table. The machine could be seriously  
damaged if it falls.  
Never install telephone wiring during a lightning storm.  
Never install telephone sockets in wet locations unless the socket is specifically designed for  
wet locations.  
Never touch bare telephone wires or terminals unless the telephone line has been  
disconnected at the network interface.  
Use caution when installing or modifying telephone lines.  
Avoid using a telephone (other than a cordless type) during an electrical storm. There may be  
a remote risk of electric shock from lightning.  
Do not use a telephone to report a gas leak in the vicinity of the leak.  
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The power outlet must be installed near the equipment and must be easily accessible.  
WARNING NOTICE:  
NO calls can be made to or from this fax machine during a mains power failure.  
WARNING: Australian Communications Authority (ACA) regulations state that no unauthorised  
changes or modifications to this equipment are permitted.  
Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding emission of  
electromagnetic interference.  
These limits are designed to provide reasonable protection against interference in an  
installation. This equipment generates, uses, and can radiate radio frequency energy and, if  
not installed and used in accordance with the instructions, may cause interference. However,  
there is no guarantee that interference will not occur in a particular installation.  
If this equipment does cause interference to radio or television reception, which can be  
determined by turning the equipment off and on, the user is encouraged to try to correct the  
interference by one or more of the following measures:  
- Reorient or relocate the receiving antenna.  
- Increase the separation between the equipment and the receiver.  
- Connect the equipment to an outlet on a different circuit to that which the receiver is  
connected.  
- Consult the dealer or an experienced radio/TV technician for help.  
For Australia: The Ringer Equivalence Number (REN) for this equipment is written on the  
back of the machine. The sum of all Ringer Equivalence Numbers (REN's) on your telephone  
line should not exceed 3 to assure correct service from your telephone company.  
IMPORTANT NOTICE FOR NEW ZEALAND USERS  
Please note:  
The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has  
accepted that the item complies with the minimum conditions for connection to its network. It  
indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.  
Above all, it provides no assurance that any item will work correctly in all respects with another  
item of Telepermitted equipment of a different make or model, nor does it imply that any  
product is compatible with all of Telecom's network services.  
This equipment shall not be set up to make automatic calls to the Telecom `111' Emergency  
Service.  
To avoid telephone charges for local calls, be sure to store numbers without area code in your  
auto-dial locations.  
This equipment may not provide for the effective hand-over of a call to another device  
connected to the same line.  
4
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Table of Contents  
Introduction  
1
7
A Look at the Operation Panel  
1. Installation  
10  
Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10  
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11  
Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15  
Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17  
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 19  
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21  
Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23  
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24  
2. Sending Faxes  
26  
Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26  
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27  
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 28  
Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 30  
Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 31  
Sending a Fax From Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39  
3. Receiving Faxes  
41  
Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41  
Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42  
Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43  
Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44  
Optional Reception Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47  
Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 49  
4. Making Copies  
50  
5
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Table of Contents  
5. Answering Machine Connection  
52  
Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 52  
Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 53  
Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54  
6. Special Functions  
58  
Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 58  
Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 63  
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 64  
Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 65  
7. Printing Lists  
8. Maintenance  
9. Troubleshooting  
66  
69  
72  
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72  
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77  
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80  
Quick Reference Guide  
Index  
82  
83  
6
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A Look at the Operation Panel  
1
2
3
4
5
6
7
8
9
ABC  
JKL  
TUV  
DEF  
HELP  
TEL FAX  
RESOLUTION  
1
4
2
5
8
0
3
6
GHI  
MNO  
RECEPTION  
MODE  
TEL/FAX A.M.  
STOP  
COPY  
POLL  
HOLD  
PQRS  
WXYZ  
7
9
Z
A
START/MEMORY  
FUNCTION  
REDIAL  
13  
14  
15  
10 11  
12  
HELP key  
1
Press this key to print out the Help List, a quick reference guide to the  
operation of your fax machine.  
RESOLUTION key  
When a document is in the feeder, press this key to adjust the resolution for  
faxing or copying (page 28).  
2
3
RECEPTION MODE key  
Press this key to select the reception mode (an arrow in the display will point  
to the currently selected reception mode; page 23).  
POLL key  
4
Press this key after dialling another fax machine to receive a document  
(previously loaded in the other machine’s feeder) without assistance from the  
operator of the other machine (page 65).  
HOLD key  
5
6
Press this key to put the other party on hold during a phone conversation  
(page 46).  
Display  
This displays messages and prompts to help you operate the machine.  
7
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UP and DOWN arrow keys  
Enlarge/reduce setting: When making a copy of a document, press these  
keys to select an enlarge/reduce setting (page 50).  
7
Volume setting: When a document is not in the feeder, press these keys to  
change the speaker volume when the SPEAKER key has been pressed, or  
the ringer volume at any other time (page 24).  
FUNCTION key settings: Press these keys after pressing the FUNCTION  
key to scroll through the FUNCTION MODE settings.  
Number keys  
8
Use these keys to dial numbers, and enter numbers and letters when storing  
auto-dial numbers.  
Panel release  
Press this release to open the operation panel.  
9
STOP key  
10  
11  
Press this key to cancel an operation before it is completed.  
COPY key  
When a document is in the feeder, press this key to make a copy of a  
document (page 50).  
START/MEMORY key  
Press this key after dialling to begin fax transmission (page 30). Press this key  
before dialling to send a fax through memory (page 39).  
12  
13  
14  
SPEAKER key  
Press this key to listen to the line and fax tones through the speaker when  
faxing a document.  
Left and right arrow keys  
Auto-dial numbers: When sending a fax or making a phone call, press these  
keys to scroll through your auto-dial numbers (page 34), the “REVIEW  
CALLS” list (only available if you have Caller ID; page 58), and the last  
number dialled (redial; page 36).  
FUNCTION key settings: Press the right arrow key after scrolling with the up  
and down arrow keys to select a FUNCTION key setting.  
FUNCTION key  
15  
Press this key followed by the arrow keys to select special functions and  
settings.  
8
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Monitoring phone conversations  
When speaking through the handset, you can press  
to  
allow a third person to listen to the conversation through the speaker.  
(To turn off the speaker, press the key again.)  
To adjust the volume of the speaker when monitoring a conversation,  
press  
for high or  
for low (the volume setting reverts to low  
each time the handset is replaced).  
Note that the speaker cannot be used for speaking; it is only for  
listening.  
To avoid feedback (a loud howling sound), be sure to turn off the  
speaker (press  
once again) before you replace the handset.  
9
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1. Installation  
Unpacking Checklist  
Before setting up,  
make sure you  
have all of the  
If any are missing,  
contact your  
dealer or retailer.  
following items.  
Operation  
manual  
Gears (2)  
Adapter  
Paper tray  
Handset  
Paper tray  
extension  
(for Australia)  
Telephone  
line cord  
Imaging film  
(initial starter (for New Zealand)  
roll)  
Adapter  
Handset cord  
Points to keep in mind when setting up  
Do not place the  
machine near  
heaters or air  
conditioners.  
Do not place the  
machine in direct  
sunlight.  
Keep dust away from Keep the area  
the machine.  
around the  
machine clear.  
About condensation  
If the machine is moved from a cold to a warm place, it is possible that  
condensation may form on the scanning glass, preventing proper scanning of  
documents for transmission. To remove the condensation, turn on the power  
and wait approximately two hours before using the machine.  
10  
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Connections  
Connections  
Connecting the handset  
Connect the handset as shown and place it on the handset rest.  
The ends of the handset cord are identical, so they will go into either  
socket.  
Make sure the handset  
cord goes into the  
socket marked with a  
handset symbol on the  
side of the machine!  
Use the handset to make ordinary phone calls,  
or to transmit and receive faxes manually.  
Connecting the power cord  
Plug the power cord into a 230 - 240 V, 50 Hz, earthed AC (3-prong) outlet.  
When disconnecting the fax, unplug the telephone line cord before  
unplugging the power cord.  
Caution: The power outlet must be installed near the equipment and must  
be easily accessible.  
The machine does not have a  
power on/off switch, so the  
power is turned on and off by  
simply plugging in or unplugging  
the power cord.  
11  
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Connections  
Connecting the telephone line cord  
Insert one end of the telephone line cord into the adapter. Insert the other end  
of the line cord into the socket on the back of the machine marked TEL. LINE.  
Plug the adapter into the telephone socket on the wall.  
For Australia  
TEL.SET  
TEL.LINE  
For New Zealand  
Setting the dial mode:  
The fax machine is set for tone dialling. If you are on a pulse dial line, you  
must set the fax machine for pulse dialling. Press the keys on the operation  
panel as follows:  
Display:  
FUNCTION  
1 Press  
once and  
once.  
OPTION SETTING  
DIAL MODE  
2 Press  
once and  
once.  
3 times.  
3 Press  
1=TONE, 2=PULSE  
The display briefly shows  
your selection, then:  
4 Select the dial mode:  
TONE:  
PULSE:  
PSEUDO RING  
1
2
STOP  
5 Press  
to exit.  
Note: For all units installed in New Zealand, select "1" for tone dialling. The pulse  
setting "2" will not operate correctly and must not be used.  
12  
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Connections  
Comments:  
The fax machine is not designed for use on a line which has call waiting,  
call forwarding, or certain other special services offered by your telephone  
company. If you attempt to use the fax machine in conjunction with any of  
these services, you may experience errors during transmission and  
reception of facsimile messages.  
The fax machine is not compatible with digital telephone systems.  
If your area experiences a high incidence of lightning or power surges, we  
recommend that you install surge protectors for the power and telephone  
lines. Surge protectors can be purchased from your dealer or at most  
telephone specialty stores.  
Moving your fax and reconnecting  
Should it be necessary to move your fax to a new location, first disconnect the  
telephone line cord before disconnecting the power lead. When reconnecting,  
it is necessary to connect the power lead before connecting the telephone line  
cord.  
Attach the paper tray and paper tray extension  
Attach the paper tray  
Attach the paper tray extension  
Click!  
Insert  
horizontally  
and rotate up  
Note: The paper tray extension has a top side and  
a bottom side. If you cannot insert the tabs into the  
holes, turn the support over.  
13  
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Connections  
Extension phone (optional)  
If desired, you can connect an extension phone to the TEL. SET socket on the  
fax.  
To connect an answering machine to your fax, see page 52.  
1 Remove the seal covering the TEL. SET  
socket.  
TEL.SET  
TEL.LINE  
2 Connect the extension phone line to  
the TEL. SET socket.  
TEL.SET  
TEL.LINE  
Note: In New Zealand, not all standard telephones and answering machines will  
respond to incoming ringing when connected to the extension socket of the  
equipment.  
14  
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Loading the Imaging Film  
Loading the Imaging Film  
Your fax uses a roll of imaging film to create printed text and images. The print  
head in the fax applies heat to the imaging film to transfer ink to the paper.  
Follow the steps below to load or replace the film.  
The initial starter roll of imaging film included with the machine can print  
about 30 A4-size pages.  
When replacing the film, use a roll of SHARP FO-9CR imaging film. One  
roll can print about 180 A4-size pages.  
Important!  
If the wrong type of film is loaded, printing will not be possible.  
Near end of film detection:  
At approximately 3 m from the end of the imaging film (approximately 10  
pages can still be printed), “NEAR END OF FILM / REPLACE FILM” will  
appear in the display. This alerts you that you will soon need to replace the  
film. Correct operation of this function is only guaranteed when SHARP FO-  
9CR imaging film is used.  
1 Remove the paper from the paper tray  
and open the operation panel (press  
).  
2
If you are loading the imaging film for  
the first time, go to Step 4.  
1
2 Remove the used film and  
empty spool.  
3 Remove the two green gears from the  
spools.  
DO NOT DISCARD THE TWO GREEN  
GEARS!  
15  
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Loading the Imaging Film  
4 Remove the new roll of imaging film  
from its packaging.  
Cut the band that holds the rolls  
together.  
5 Insert the green gears.  
1 slot  
Make sure the  
gears fit into the  
slots in the ends  
of the rolls.  
2 slots  
Ensure that both  
gears are properly  
seated by pushing  
down lightly on the  
gears.  
6 Insert the film into the print  
Fit ends of rolls  
onto hubs  
compartment.  
Thick roll  
to rear  
7 Rotate the front gear as shown until  
the film is taut.  
8 Close the operation panel (press down  
on both sides to make sure it clicks  
into place).  
16  
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Loading Printing Paper  
Loading Printing Paper  
2
You can load up to 50 sheets of A4-size, 60 - 80 g/m paper in the paper tray  
(at room temperature; maximum stack height should not be higher than the  
line on the tray).  
1 Fan the paper, and then tap the edge  
against a flat surface to even the stack.  
Make sure the stack edges are even.  
2 Insert the stack of paper into the tray, PRINT SIDE DOWN.  
If paper remains in the tray, take it out and combine it into a single stack  
with the new paper.  
Be sure to load the paper so that printing takes place on the print side of  
the paper. Printing on the reverse side may result in poor print quality.  
GENTLY LOAD PAPER INTO THE PAPER TRAY.  
DO NOT FORCE IT DOWN INTO THE FEED SLOT.  
The stack  
should not  
be higher  
Correct  
Incorrect  
than this line  
Note: Do not use paper that has already been printed on, or paper that is curled.  
Note: If at any time the display shows the  
alternating messages at right, check the printing  
ADD PAPER &  
paper. If the tray is empty, add paper. If there is  
paper in the tray, take it out and then reinsert it.  
PRESS START KEY  
START/MEMORY  
When you are finished, press  
.
17  
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Loading Printing Paper  
Print contrast setting  
Your fax has been set at the factory to print at normal contrast. If desired, you  
can change the print contrast setting to LIGHT.  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
Display:  
OPTION SETTING  
once and  
twice.  
PRINT CONTRAST  
1:NORMAL  
once.  
The display briefly shows  
your selection, then:  
4 Select the print contrast:  
NORMAL: LIGHT:  
COPY CUT-OFF  
1
2
STOP  
5 Press  
to return to the date and time display.  
18  
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Entering Your Name and Fax Number  
Entering Your Name and Fax Number  
Before you begin sending faxes,  
enter your name and fax  
(telephone) number as explained  
below and set the date and time  
as explained on page 21.  
Once you enter this  
information, it will  
automatically appear at  
the top of each fax page  
you send.  
STOP  
1
4
7
2
5
8
0
3
6
9
FUNCTION  
START/MEMORY  
FUNCTION  
Display:  
1 Press  
once and  
twice.  
ENTRY MODE  
2 Press  
once.  
OWN NUMBER SET  
ENTER FAX #  
3 Press  
once.  
19  
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Entering Your Name and Fax Number  
4 Enter your fax number by pressing the number keys (max. 20 digits).  
To insert a space between digits, press  
. To enter a “+”, press  
.
To clear a mistake, press  
.
START/MEMORY  
5 Press  
to enter the fax number in memory.  
6 Enter your name by pressing number keys for each letter as shown in  
the chart below. Up to 24 characters can be entered.  
Example: SHARP = 7777 44 2 777  
7
G =  
H =  
N =  
O =  
P =  
Q =  
R =  
S =  
T =  
U =  
V =  
W =  
SPACE =  
A =  
B =  
C =  
D =  
I =  
J =  
K =  
L =  
X =  
Y =  
Z =  
E =  
F =  
M =  
To enter two letters in succession that require the same key, press  
after entering the first letter.  
To clear a mistake, press  
.
To enter a lower case letter, continue pressing the key for the letter until the  
lower case letter appears. To enter one of the following symbols, press  
or  
repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (  
Display:  
START/MEMORY  
7 Press  
DATE&TIME SET  
STOP  
8 Press  
to return to the date and time display.  
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Setting the Date and Time  
Setting the Date and Time  
The date and time appear  
in the display and are  
printed at the top of every  
page you fax. Set the date  
and time as shown below.  
STOP  
1
4
7
2
5
8
0
3
6
9
FUNCTION  
START/MEMORY  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
twice.  
Display:  
ENTRY MODE  
once and  
once.  
DATE&TIME SET  
The currently set date  
appears (example):  
once.  
DATE 15-08-2003  
4 Enter a two-digit number for the day (“01” to “31”).  
th  
DATE 05-08-2003  
Example: the 5  
0
5
To correct a mistake, press  
to move the cursor back to the mistake and  
then enter the correct number.  
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Setting the Date and Time  
5 Enter a two-digit number for the month (“01” for January, “02” for  
February, “12” for December, etc.).  
Example: January  
DATE 05-01-2003  
0
1
6 Enter the year (four digits).  
The currently set time  
appears (example):  
Example: 2003  
TIME 12:19  
2
0
0
3
7 Enter a two-digit number for the hour (“00” to “23”) and a two-digit  
number for the minute (“00” to “59”).  
05-JAN 09:25  
ANTI JUNK #  
Example: 9:25  
0
9
2
5
START/MEMORY  
8 Press  
to start the clock.  
STOP  
9 Press  
to return to the date and time display.  
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Setting the Reception Mode  
Setting the Reception Mode  
Your fax has four modes for receiving incoming faxes:  
FAX mode:  
Select this mode when you only want to receive faxes on your line. The fax  
machine will automatically answer all calls and receive incoming faxes.  
TEL mode:  
This mode is the most convenient for receiving phone calls. Faxes can also be  
received; however, all calls must first be answered by picking up the fax's  
handset or an extension phone connected to the same line.  
TEL/FAX mode:  
This mode is convenient for receiving both faxes and voice calls. When a call  
comes in, the fax will detect whether it is a voice call (including manually  
dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will  
make a special ringing sound to alert you to answer. If it is an automatically  
dialled fax, reception will begin automatically.  
A.M. mode:  
Use this mode only if you have connected an answering machine to the fax  
(see Chapter 5). Select this mode when you go out to receive voice messages  
in your answering machine and faxes on your fax machine.  
Setting the reception mode  
RECEPTION  
Press  
until the arrow in the display points to the desired mode.  
MODE  
TEL FAX  
01-JAN 10:30  
01-JAN 10:30  
01-JAN 10:30  
RECEPTION  
MODE  
TEL/FAX A.M.  
TEL FAX  
TEL/FAX A.M.  
TEL FAX  
1
4
7
2
5
8
0
3
6
9
RECEPTION  
MODE  
TEL/FAX A.M.  
TEL FAX  
01-JAN 10:30  
TEL/FAX A.M.  
For more information on receiving faxes in FAX, TEL, and TEL/FAX modes,  
see Chapter 3, Receiving Faxes (page 41). For more information on using  
A.M. mode, see Chapter 5.  
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Volume Adjustment  
Volume Adjustment  
You can adjust the volume of the speaker and ringer using the up and down  
arrow keys.  
1
4
7
2
5
8
0
3
6
9
Speaker  
1 Press  
2 Press  
or  
until the display  
Display: SPEAKER: HIGH  
SPEAKER: MIDDLE  
SPEAKER: LOW  
shows the desired volume level.  
Press  
speaker.  
again to turn off the  
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Volume Adjustment  
Ringer  
1 Press  
or  
.
Display:  
(Make sure  
has not been pressed  
RINGER: HIGH  
and a document is not loaded in the  
feeder.)  
RINGER: MIDDLE  
RINGER: LOW  
The ringer will ring once at the selected  
level, then the date and time will  
reappear in the display.  
RINGER: OFF OK ?  
2 If you selected RINGER: OFF OK ?,  
START/MEMORY  
press  
.
Note: When the reception mode is set to TEL, the ringer will still ring at LOW  
if turned off.  
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2. Sending Faxes  
Transmittable Documents  
Size and weight  
The size and weight of documents that you can load in the document feeder  
depend on whether you load one page at a time or several pages at once.  
Loading one page at a time:  
Loading up to 10 pages at once:  
Minimum size  
Maximum size  
Minimum size  
Maximum size  
210 mm  
210 mm  
148 mm  
148 mm  
140 mm  
140 mm  
297 mm  
600 mm  
Minimum weight Maximum weight  
Minimum weight Maximum weight  
52 g/m²  
52 g/m²  
80 g/m²  
157 g/m²  
Note: Letters or graphics on the edges of a document will not be scanned.  
Letters in the  
5 mm  
shaded area will  
not be scanned.  
5 mm  
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Loading the Document  
Other restrictions  
The scanner cannot recognise yellow, greenish yellow, or light blue ink.  
Ink, glue, and correcting fluid on documents must be dry before they pass  
through the document feeder.  
All clips, staples, and pins must be removed from documents before loading  
in the feeder. If these are not removed, they may damage the machine.  
Documents which are patched, taped, torn, smaller than the minimum size,  
carbon backed, easily smudged, or have a slippery coated surface should  
be photocopied, and the copy loaded in the feeder.  
Loading the Document  
Up to 10 pages can be placed in the feeder at one time. The pages will  
automatically feed into the machine starting from the bottom page.  
If you need to send or copy more than 10 pages, place the additional pages  
gently and carefully in the feeder just before the last page is scanned. Do  
not try to force them in, as this may cause double-feeding or jamming.  
If your document consists of several large or thick pages which must be  
loaded one at a time, insert each page into the feeder as the previous page  
is being scanned. Insert gently to prevent double-feeding.  
1 Adjust the document guides to the  
width of your document.  
2 Insert the document face down in the  
document feeder. The top edge of the  
document should enter the feeder first.  
READY TO SEND will appear in the  
display.  
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Adjusting the Resolution and Contrast  
3 Adjust the resolution and/or contrast settings as explained in  
Resolution and Contrast below, then dial the receiving machine as  
explained on page 30.  
Adjusting the Resolution and Contrast  
If desired, you can adjust the resolution and contrast before sending a  
document.  
The default resolution  
setting is STANDARD  
and the default contrast  
setting is AUTO.  
You must adjust the  
settings each time  
you don’t want to use  
the default settings.  
Note: The resolution and contrast settings are only effective for sending a  
document. They are not effective for receiving a document.  
Resolution settings  
STANDARD  
Use STANDARD for ordinary documents. This  
setting gives you the fastest and most  
economical transmission.  
FINE  
Use FINE for documents containing small letters  
or fine drawings.  
SUPER FINE  
HALF TONE  
Use SUPER FINE for documents containing  
very small letters or very fine drawings.  
Use HALF TONE for photographs and  
illustrations. The original will be reproduced in  
64 shades of gray.  
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Adjusting the Resolution and Contrast  
Contrast settings  
AUTO  
DARK  
Use AUTO for normal documents.  
Use DARK for faint documents.  
1 Load the document(s).  
The document must be loaded before  
the resolution and contrast can be  
adjusted.  
RESOLUTION  
Display:  
STANDARD :AUTO  
2 Press  
one or more times until  
the desired resolution and contrast  
settings appear in the display.  
The first time you move through the list  
of resolution settings, the contrast  
setting AUTO will appear next to each  
resolution setting. The second time you  
move through the list, the contrast  
setting DARK will appear.  
FINE  
:AUTO  
SUPER FINE :AUTO  
HALF TONE :AUTO  
STANDARD :DARK  
HALF TONE :DARK  
Note: In order to transmit in SUPER FINE resolution, the receiving fax machine  
must also have that resolution. If it doesn’t, your machine will automatically step  
down to the next best available setting.  
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Sending a Fax by Normal Dialling  
Sending a Fax by Normal Dialling  
With Normal Dialling, you pick up the handset (or press  
pressing the number keys.  
) and dial by  
If a person answers, you can talk with them through the handset before  
sending the fax. (If you pressed  
talk.)  
, you must pick up the handset to  
Normal Dialling allows you to listen to the line and make sure the other fax  
machine is responding.  
1 Load the document(s).  
RESOLUTION  
If desired, press  
to set the  
resolution and/or contrast.  
READY TO SEND  
2 Pick up the handset or press  
.
or  
Listen for the dial tone.  
ABC  
JKL  
TUV  
DEF  
1
4
2
5
8
0
3
6
3 Dial the number of the receiving  
GHI  
MNO  
machine by pressing the number keys.  
WXYZ  
PQRS  
7
9
4 Wait for the connection. Depending on the setting of the receiving  
machine, you will either hear a fax tone or the other person will answer.  
If the other party answers, ask them to press their Start key (if you pressed  
, pick up the handset to speak with them). This causes the receiving  
machine to issue a fax tone.  
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Sending a Fax by Automatic Dialling  
5 When you hear the fax tone, press START/MEMORY . Replace the handset.  
If the transmission is completed successfully, the fax will beep once.  
If an error occurs, the fax will beep three times and print a Transaction  
Report to inform you of the problem (see page 67).  
Note:  
If the transmission is unsuccessful and DOCUMENT JAMMED appears in the  
display, remove the document as explained on page 80.  
Sending a Fax by Automatic Dialling  
You can store up to 30 fax or phone numbers in the machine for automatic  
dialling.  
Auto-dial numbers are dialled by pressing  
until the desired number  
START/MEMORY  
appears in the display, and then  
.
Storing fax and phone numbers for automatic dialling  
Display:  
FUNCTION  
1 Press  
once and  
once.  
<NEW NUMBER>  
ENTER FAX #  
2 Press  
once.  
3 Enter the fax or voice number by pressing the number keys. Up to 32  
digits can be entered. (Note: A space cannot be entered.)  
To clear a mistake, press  
.
If a pause is required between any of the digits to access a special service  
FUNCTION  
or an outside line, press  
. The pause appears as a hyphen (two  
seconds per pause). Several pauses can be entered in a row.  
START/MEMORY  
4 Press  
.
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Sending a Fax by Automatic Dialling  
5 Enter a name by pressing number keys for each letter as shown in the  
chart below. Up to 15 characters can be entered. (If you do not wish to  
enter a name, go directly to Step 6.)  
Example: SHARP = 7777 44 2 777  
7
G =  
N =  
O =  
P =  
Q =  
R =  
S =  
T =  
U =  
V =  
W =  
SPACE =  
A =  
B =  
C =  
D =  
H =  
I =  
J =  
K =  
L =  
X =  
Y =  
Z =  
E =  
F =  
M =  
To enter two letters in succession that require the same key, press  
after entering the first letter.  
To enter a lower case letter, continue pressing the key for the letter until the  
lower case letter appears. To enter one of the following symbols, press  
or  
repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (  
Display:  
START/MEMORY  
6 Press  
<NEW NUMBER>  
STOP  
7 Return to Step 2 to store another number, or press  
to return to  
the date and time display.  
Note: The fax machine uses a lithium battery to keep automatic dialling numbers  
and other programmed information in memory when the power is turned off.  
Battery power is consumed primarily when the power is off. With the power kept  
continuously off, the life of the battery is about 5 years. If the battery dies, have  
your dealer or retailer replace it. Do not try to replace it yourself.  
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Sending a Fax by Automatic Dialling  
Editing and clearing auto-dial numbers  
If you need to make changes to a previously stored auto-dial number, or clear  
a number, follow these steps:  
Display:  
FUNCTION  
1 Press  
once and  
once.  
<NEW NUMBER>  
2 Press  
or  
until the number you wish to edit or clear appears in  
the display.  
3 Press  
once.  
1=EDIT, 2=CLEAR  
4 Select EDIT or CLEAR:  
EDIT: CLEAR:  
1
2
If you selected CLEAR, go to Step 8.  
5 If you selected EDIT, make the desired changes to the number.  
Press  
or  
to move the cursor to the digit or digits you wish to  
change, and then enter the new digit. The new digit will replace the old  
digit.  
If you do not wish to change the number, go directly to Step 6.  
START/MEMORY  
6 Press  
7 Make the desired changes to the name.  
Press or to move the cursor to the letter or letters you wish to  
change, and then press the appropriate number key repeatedly until the  
desired letter appears (see Step 5 on page 32). The new letter will replace  
the old letter.  
If you do not wish to change the name, go directly to Step 8.  
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Sending a Fax by Automatic Dialling  
START/MEMORY  
8 Press  
STOP  
9 Return to Step 2 to edit or clear another number, or press  
to  
return to the date and time display.  
Using an auto-dial number  
Once you have stored a fax or phone number, you can use it to send a fax or  
make a phone call.  
1 If you are sending a fax, load the  
document(s).  
RESOLUTION  
If desired, press  
to set the  
resolution and/or contrast.  
READY TO SEND  
2 Press  
(or  
) until the name of the other party appears in the  
display (if no name was stored, the number will appear).  
3 If you are sending a fax, press START/MEMORY . Dialling and transmission  
begins.  
If the transmission is completed successfully, the fax will beep once.  
If an error occurs, the fax will beep three times and print a Transaction  
Report to inform you of the problem (see page 67).  
If you are making a phone call, lift the handset. Dialing begins.  
34  
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Sending a Fax by Automatic Dialling  
Sending a fax by Direct Keypad Dialling  
You can also enter a full number with the number keys and then press the  
START/MEMORY  
key to begin dialling. You can use this method to dial a full  
number when you don't need to speak to the other party before faxing.  
1 Load the document(s).  
RESOLUTION  
If desired, press  
to set the  
resolution and/or contrast.  
READY TO SEND  
2 Enter the number of the receiving machine by pressing the number  
keys.  
If a pause is required between any of the digits to access a special service  
or an outside line, press FUNCTION . The pause will appear as a hyphen (two  
seconds per pause). Several pauses can be entered in a row.  
3 Check the display. If the number of the receiving machine shown is  
START/MEMORY  
correct, press  
.
STOP  
If the number is not correct, press  
to backspace and clear one digit  
at a time, and then re-enter the correct digit(s).  
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Sending a Fax by Automatic Dialling  
Redial  
You can automatically redial the last number dialled. This procedure can be  
used to send a fax or make a phone call.  
1 If you are sending a fax, load the  
document(s).  
RESOLUTION  
If desired, press  
to set the  
resolution and/or contrast.  
READY TO SEND  
2 Press  
once. <REDIAL> appears in the display, followed by the last  
number dialled. Make sure the number that appears is the number you  
wish to dial.  
3 If you are sending a fax, press START/MEMORY . Dialling and transmission  
begins.  
If you are making a phone call, lift the handset. Dialling begins.  
Note:  
If a fax transmission is unsuccessful and DOCUMENT JAMMED appears in  
the display, remove the document as explained on page 80. (This may occur if  
the other fax machine doesn’t respond properly when you attempt to send the  
document.)  
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Sending a Fax by Automatic Dialling  
Automatic redialling  
If you use automatic dialling (including Direct Keypad Dialling) to send a fax  
and the line is busy, the fax machine will automatically redial the number. The  
fax machine will make two redial attempts at an interval of five minutes.  
During this time, RECALLING will appear in the display, followed by a two-digit  
number assigned to the fax job. You will not be able to dial any other locations  
while the message appears.  
STOP  
To stop automatic redialling, press  
.
Under certain conditions (for example if a person answers the call on a  
telephone), automatic redialling may stop before two redialling attempts are  
made.  
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Sending a Fax by Automatic Dialling  
Error Correction Mode  
Important: This function is only available on the FO-P630.  
The fax machine is set to automatically correct any distortions in a  
transmission due to noise on the telephone line before printing at the  
receiving end. This function is called Error Correction Mode (ECM). ECM is  
effective for both transmissions and receptions, and is only effective when the  
other fax machine has ECM as well.  
When there is considerable noise on the line, you may find that transmission  
with ECM turned on takes longer than normal. If you prefer a faster  
transmission time, you can try turning ECM off.  
FUNCTION  
OPTION SETTING  
1 Press  
2 Press  
3 Press  
once and  
once.  
once and  
4 times.  
ECM MODE  
once.  
1=YES, 2=NO  
The display briefly shows  
your selection, then:  
4 Press  
to select YES, or  
to  
1
2
RECEIVE RATIO  
select NO.  
STOP  
5 Press  
to return to the date and  
time display.  
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Sending a Fax From Memory  
Sending a Fax From Memory  
You can scan a document into the fax’s memory and send the document from  
memory. This increases transmission speed and allows you to send a fax to  
multiple destinations in a single operation. After transmission, the document is  
automatically cleared from memory.  
Broadcasting (sending a fax to multiple destinations)  
This function allows you to send the same fax to as many as 20 different  
locations in just one operation.  
When sending to multiple locations, only auto-dial numbers can be used to  
dial the numbers of the receiving machines.  
1 Load the document(s).  
RESOLUTION  
If desired, press  
to set the  
resolution and/or contrast.  
START/MEMORY  
2 Press  
3 Press  
(or  
) until the name of the number appears in the display  
(if no name was stored, the number will appear).  
4 Press  
to select the number.  
5 Repeat Steps 3 and 4 for each of the other locations to which you wish  
to send the fax (maximum of 20).  
To check your selected locations, press  
to scroll through them. To  
STOP  
delete a location, scroll to the location and then press  
.
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Sending a Fax From Memory  
START/MEMORY  
6 When you are ready to begin transmission, press  
.
A Transaction Report is automatically printed out after Broadcasting is  
completed. Check the "Note" column of the report to see if any of the  
locations are marked "Busy" or have a communication error code. If so,  
send the document to those locations again.  
Memory transmission  
You can also send a fax through memory when sending to a single location.  
This is convenient when sending to locations where the line is often busy, as it  
saves you from waiting to pick up the original document and frees the feeder  
for other operations.  
To send a fax through memory, load the document, press START/MEMORY , and  
then dial using one of the following methods:  
START/MEMORY  
Press the number keys to enter the fax number and then press  
.
START/MEMORY  
Press  
repeatedly to select an auto-dial number and press  
.
START/MEMORY  
Press  
once to select the last number dialled and press  
.
If the memory becomes full...  
If the memory becomes full while the document is being scanned, MEMORY  
IS FULL and SEE MANUAL will alternately appear in the display.  
START/MEMORY  
Press  
if you want to transmit the pages which have been  
stored up to that point in memory. The remaining pages will be ejected from  
the feeder. After transmission, the memory will be cleared and you can  
transmit the remaining pages. You will also need to transmit the page which  
was being scanned when the memory filled up.  
STOP  
Press  
if you want to cancel the entire transmission.  
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3. Receiving Faxes  
Using TEL/FAX Mode  
To select TEL/FAX mode, press  
RECEPTION  
until the arrow in the  
MODE  
display points to TEL/FAX.  
TEL FAX  
RECEPTION  
MODE  
TEL/FAX A.M.  
When the reception mode is set to TEL/FAX, your fax machine automatically  
answers all calls on two rings. After answering, your fax monitors the line for  
about five seconds to see if a fax tone is being sent.  
If your fax machine detects a fax tone (this means that the call is an  
automatically dialled fax), it will automatically begin reception of the  
incoming document.  
If your fax machine doesn't detect a fax tone (this means that the call is a  
voice call or manually dialled fax), it will make a ringing sound (called  
pseudo ringing) for 15 seconds to alert you to answer. If you don't answer  
within this time, your fax will send a fax tone to the other machine to allow  
the calling party to send a fax manually if they desire.  
Note: Only the fax will alert you to voice calls or manually dialled faxes by  
pseudo ringing. An extension phone connected to the same line will not ring  
after the connection has been established.  
Pseudo Ring Duration for Tel/Fax Mode  
If desired, you can change the duration of pseudo ringing in Tel/Fax mode.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
OPTION SETTING  
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Using A.M. Mode  
2 Press  
once and  
once.  
4 times.  
PSEUDO RING  
1=15 SECONDS  
3 Press  
4 Enter a number as follows for the desired duration:  
1
15 SECONDS  
30 SECONDS  
60 SECONDS  
120 SECONDS  
15 seconds  
30 seconds  
60 seconds  
120 seconds  
2
3
4
The display briefly shows  
your selection, then:  
QUIET TIME  
Note for New Zealand: Telecom regulations do not permit the 60-second and  
120-second settings to be used.  
STOP  
5 Press  
to return to the date and time display.  
Using A.M. Mode  
RECEPTION  
MODE  
To select A.M. mode, press  
A.M.  
until the arrow in the display points to  
TEL FAX  
RECEPTION  
MODE  
TEL/FAX A.M.  
In A.M. mode, your fax will automatically receive voice and fax messages if  
you have connected an answering machine to the fax machine. See Chapter 5  
for more details.  
42  
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Using FAX Mode  
Using FAX Mode  
To select FAX mode, press  
RECEPTION  
MODE  
until the arrow in  
the display points to FAX.  
TEL FAX  
RECEPTION  
MODE  
TEL/FAX A.M.  
When the reception mode is set to FAX, the fax machine will automatically  
answer all calls on two rings and receive incoming faxes.  
If you pick up the handset before the machine answers, you can talk to the  
other party and/or receive a fax as explained in Using TEL Mode on page  
44.  
2 rings  
Fax reception  
Changing the number of rings  
If desired, you can change the number of rings on which the fax machine  
answers incoming calls in FAX and TEL/FAX mode. Any number from 2 to 4  
can be selected.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
OPTION SETTING  
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Using TEL Mode  
2 Press  
once.  
once.  
NUMBER OF RING  
ENTER (2-4) (2)  
3 Press  
The display briefly shows  
your selection, then:  
4 Enter the desired number of rings (any  
number from 2 to 4).  
FAX REMOTE #  
Example: 3 rings  
3
STOP  
5 Press  
to return to the date and time display.  
Using TEL Mode  
To select TEL mode, press  
RECEPTION  
until the arrow in  
MODE  
the display points to TEL.  
TEL FAX  
RECEPTION  
MODE  
TEL/FAX A.M.  
When the reception mode is set to TEL, you must answer all calls by picking  
up the fax machine’s handset or an extension phone connected to the same  
line.  
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Using TEL Mode  
Answering with the fax’s handset  
1 When the fax machine rings, pick up  
the handset.  
2 If you hear a fax tone, wait until the  
Beep  
display shows RECEIVING and then  
replace the handset.  
RECEIVING  
Note: If you have set the Fax Signal Receive setting  
START/MEMORY  
(page 47) to NO, press  
to begin reception.  
3 If the other party first speaks with you  
and then wants to send a fax, press  
START/MEMORY  
RECEIVING  
START/MEMORY  
after speaking. (Press  
before the sender presses their Start  
key.)  
When RECEIVING appears in the  
display, hang up.  
Answering on an extension phone  
1 Answer the extension phone when it  
rings.  
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Using TEL Mode  
2 If you hear a soft fax tone, wait until your fax responds (the extension  
phone will go dead), then hang up.  
Beep  
Phone goes dead  
3 If the fax doesn't respond, or if the other party first talks to you and then  
wants to send a fax, press  
once and  
twice on the extension  
5
phone (only on a tone dial phone). This signals the fax to begin  
reception. Hang up.  
The above step is necessary if you have set the Fax Signal Receive setting  
(see below) to NO.  
Your fax will not accept the signal to begin reception (5**) if a document is  
loaded in its feeder.  
In New Zealand, not all standard telephones and answering machines will  
respond to incoming ringing when connected to the extension socket of the  
equipment.  
Putting a call on hold  
HOLD  
To put the other party on hold during a phone conversation, press  
.
When this is done, they cannot hear you. You can put the handset back in the  
cradle without breaking the connection. When you are ready to speak with the  
other party again, pick up the handset. If you did not put the handset back in  
HOLD  
the cradle, press  
again to resume conversation.  
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Optional Reception Settings  
Optional Reception Settings  
Fax Signal Receive  
Your fax will automatically begin reception if you hear a soft fax tone after  
answering a call on your fax or an extension phone. If you use a computer fax  
modem to send documents on the same line, you must turn this function off in  
order to prevent your fax from mistakenly attempting to receive documents  
from the computer fax modem. Follow the steps below to change the setting.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
OPTION SETTING  
FAX SIGNAL RX  
2 Press  
once and  
5 times on  
the FO-P610, or 6 times on the FO-  
P630.  
1=YES, 2=NO  
3 Press  
4 Press  
once.  
The display briefly shows  
your selection, then:  
to turn on the function, or  
1
CALLER-ID  
to turn it off.  
2
STOP  
5 Press  
to return to the date and time display.  
Changing the number for remote fax activation  
If desired, you can use a number other than 5 to activate fax reception from an  
extension telephone. You can select any number from 0 to 9.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
OPTION SETTING  
FAX REMOTE #  
ENTER (0-9) (5)  
2 Press  
once and  
once.  
3 Press  
once.  
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Optional Reception Settings  
The display briefly shows  
your selection, then:  
4 Enter the desired number (any number  
from 0 to 9).  
TRANSACTION  
Example: 3  
3
STOP  
5 Press  
to return to the date and time display.  
Reception Ratio  
The fax has been set at the factory to automatically reduce the size of  
received documents to fit the size of the printing paper. This ensures that data  
on the edges of the document are not cut off. If desired, you can turn this  
function off and have received documents printed at full size.  
If a document is too long to fit on the printing paper, the remainder will be  
printed on a second page. In this case, the cut-off point may occur in the  
middle of a line.  
Automatic reduction may not be possible if the received document is too  
large, contains too many fine graphics or images, or is sent at high  
resolution. In this case, the remainder of the document will be printed on a  
second page.  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
OPTION SETTING  
once and  
3 times.  
RECEIVE RATIO  
1=AUTO, 2=100%  
once.  
The display briefly shows  
your selection, then:  
4 Press  
to select AUTO, or  
to  
1
2
select 100%.  
PRINT CONTRAST  
STOP  
5 Press  
to return to the date and time display.  
48  
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Substitute Reception to Memory  
Substitute Reception to Memory  
In situations where printing is not possible, such as when your fax runs out of  
paper, the imaging film needs replacement, or the paper jams, incoming faxes  
will be received to memory.  
When you have received a document in memory, FAX RX IN MEMORY will  
appear in the display, alternating with ADD PAPER & PRESS START KEY or  
CHECK FILM / CHECK COVER / CHECK PAPER JAM. When you add paper  
(and press START/MEMORY ), replace the imaging film, or clear the jam, the stored  
documents will automatically print out.  
Caution!  
When documents are stored in memory, do not turn the power off. This will  
erase all of the contents.  
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4. Making Copies  
Your fax machine can also be used to make copies. Single and multiple copies  
(up to 99 per original) can be made, enabling your fax to double as a  
convenience office copier.  
1 Load the document(s) face down.  
(Maximum of 10 pages.)  
RESOLUTION  
If desired, press  
to set the  
resolution and/or contrast.  
(The default resolution setting for  
copying is FINE.)  
READY TO SEND  
2 If desired, select an enlarge/reduce setting, and/or select the number of  
copies per original:  
ENLARGE/REDUCE: Press  
or  
until the desired setting appears  
in the display. Settings are 100%, 125%, 135%, 50%, 73%, 88%, 94%, and  
AUTO. (The default setting is 100%.)  
Example: Press  
twice  
RATIO: 125%  
Number of copies per original: Press the number keys to enter a number  
from 1 to 99. (The default setting is 1.)  
5
Example: Press  
for five copies  
5
COPY  
3 When you are ready to begin copying, press  
.
If MEMORY IS FULL appears...  
If the memory becomes full while a document is being scanned, MEMORY IS  
FULL and SEE MANUAL will alternately appear in the display and the  
document will automatically feed out. This may happen if the resolution is set  
to SUPER FINE, or if you selected an enlarge/reduce setting, or if you are  
making more than one copy per original. To avoid using memory, use  
STANDARD or FINE for the resolution, 100% for the enlarge/reduce setting,  
and make only one copy per original.  
50  
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Making Copies  
Copy Cut-off  
When making a copy of a document that is longer than the printing paper, use  
the copy cut-off setting to select whether the remaining part of the document  
will be cut off or printed on a second page. The initial setting is YES (cut off  
the remainder). To change the setting, follow the steps below.  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
OPTION SETTING  
once and  
once.  
COPY CUT-OFF  
once.  
1=YES, 2=NO  
The display briefly shows  
your selection, then:  
4 Press  
to set copy cut-off to YES  
1
(the remaining part of the document  
NUMBER OF RING  
will not be printed), or  
to set copy  
2
cut-off to NO (the remaining part will  
be printed on a second page).  
STOP  
5 Press  
to return to the date and time display.  
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5. Answering Machine Connection  
Connecting an Answering Machine  
If desired, you can connect an answering machine to your fax machine's TEL.  
SET socket. This will allow you to receive both voice messages and faxes  
when you are out.  
Important: If the answering machine is not connected to the TEL. SET  
socket on the fax as shown, the setup will not operate properly.  
1 Remove the seal covering the TEL. SET  
socket.  
TEL.SET  
TEL.LINE  
2 Connect the answering machine's  
telephone line plug to the TEL. SET  
socket.  
TEL.SET  
TEL.LINE  
To answering machine's  
telephone line socket.  
Note: When FaxAbility or Fax Duet (distinctive ring) is used, the answering  
machine may be connected to any extension of the same line.  
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Using the Answering Machine Connection  
Important: In New Zealand, not all standard telephones and answering machines  
will respond to incoming ringing when connected to the extension socket of the  
equipment.  
Changing the outgoing message  
The outgoing message (OGM) of your answering machine should be changed  
to inform callers who want to send a fax to press their Start key. For example,  
your message might go as follows:  
"Hello. You've reached the ABC company. No one is available to take your call  
right now. Please leave a message after the beep or press your facsimile Start  
key to send a fax. Thank you for calling."  
It is advisable to keep the length of the message under 10 seconds. If it is  
too long, you may have difficulty receiving faxes sent by automatic dialling.  
If your outgoing message must be longer than 10 seconds, leave a pause  
of about four seconds at the beginning of the message. This will give your  
fax a chance to detect fax tones sent when automatic dialling is used.  
Using the Answering Machine Connection  
1 Set the reception mode to A.M.  
TEL FAX  
RECEPTION  
MODE  
TEL/FAX A.M.  
2 Set your answering machine to auto  
answer.  
Your answering machine must be set to answer on a maximum of two  
rings. If not, you may not be able to receive faxes sent by automatic  
dialling.  
Note: If your answering machine has a remote retrieval function, make sure the  
code used to activate remote retrieval is different from the code used to activate  
fax reception with an extension telephone (see Chapter 3, Receiving Faxes). If  
they are the same, entering the code from an outside telephone to retrieve  
messages will cause the fax machine to be activated.  
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Optional A.M. Mode Settings  
How answering machine mode operates  
While you are out, all of your incoming calls will be answered by your  
answering machine and its outgoing message will play. Voice callers can  
leave a message. During this time, your fax will quietly monitor the line. If your  
fax detects a fax tone or a duration of silence greater than four seconds, it will  
take over the line and begin reception.  
If the connection is not good or there is noise on the line, the answering  
machine and/or fax machine may not respond properly.  
The call counter on your answering machine may indicate that voice  
messages were received, when only fax messages were received.  
To prevent the fax from taking over the line and beginning reception if you  
call in from an external phone or answer on an extension phone, press any  
three keys (other than the code to activate fax reception, "5", "*", and "*")  
on the dial pad of the phone. This can only be performed from a phone  
capable of tone dialling.  
When you return and turn off  
your answering machine, be  
sure to change the reception  
mode back to TEL/FAX, FAX,  
or TEL!  
Optional A.M. Mode Settings  
If necessary, you can use the following settings to improve the response of the  
answering machine connection to incoming calls.  
Quiet Detect Time  
This function causes the fax machine to take over the line and begin reception  
if a certain duration of silence is detected after the answering machine  
answers.  
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Optional A.M. Mode Settings  
Time selections for the period of silence are 1 to 10 seconds. Quiet Detect  
Time has been set to 4 seconds at the factory. This gives the best  
performance with most answering machines; however, you may need to  
adjust this setting depending on the disconnect time of your answering  
machine.  
Some answering machines may have unusually fast disconnect times (equal  
to or very slightly less than 4 seconds), which means that the answering  
machine may disconnect the line before fax reception can begin. In this case,  
try a Quiet Detect Time setting of about 3 seconds.  
If the fax machine is interrupting callers before they can leave a message, try  
a longer Quiet Detect Time setting. If your outgoing message includes a  
period of silence, make sure that the setting is longer than that period of  
silence, or re-record your outgoing message to shorten the silence.  
Note: Quiet Detect Time can be turned off by entering "00" for the time. Note,  
however, that the fax machine will not be able to receive faxes sent manually by  
Normal Dialling.  
To change the setting, follow the steps below.  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
OPTION SETTING  
once and  
5 times.  
QUIET TIME  
once.  
ENTER (00-10) 04  
The display briefly shows  
your selection, then:  
4 Enter a number from 01 to 10, or enter  
00 to turn off the function.  
QUIET START  
Example: 3 seconds  
0
3
STOP  
5 Press  
to return to the date and time display.  
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Optional A.M. Mode Settings  
Quiet Detect Start Time  
This setting can be used to delay the start of the Quiet Detect Time function.  
For example, if you want to insert a pause at the beginning of your answering  
machine’s outgoing message to ensure clear detection of fax signals, you can  
use this setting to delay the start of silence detection so that the pause will not  
cause the fax to take over the line.  
Quiet Detect Start Timing has been set to five seconds at the factory. You can  
change this setting by entering a 2-digit number equal to the desired number  
of seconds of the delay, or turn the function off by enttering 00. As general  
guide, the delay time should be slightly longer than the pause before the  
outgoing message.  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
OPTION SETTING  
once and  
6 times.  
QUIET START  
once.  
ENTER (00-15) 05  
The display briefly shows  
your selection, then:  
4 Enter a 2-digit number (from 01 to 15)  
for the number of seconds of the delay,  
or enter 00 to turn off the function.  
ON A.M. FAILURE  
Example: 5 seconds  
0
5
STOP  
5 Press  
to return to the date and time display.  
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Optional A.M. Mode Settings  
On A.M. Failure  
When this function is turned on, your fax will answer the call after 4 rings if the  
answering machine for some reason fails to answer before that time. This  
ensures that you will receive fax messages even if the answering machine’s  
tape fills up or the answering machine is not turned on.  
This function has been turned off at the factory. If you want to turn it on, follow  
the steps below:  
Note:  
When this function is turned on, make sure that the answering machine is set to  
answer on 3 rings or less. If it isn’t, the fax will always answer first, preventing  
callers from leaving voice messages.  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once and  
once.  
once.  
OPTION SETTING  
7 times.  
ON A.M. FAILURE  
1=YES, 2=NO  
The display briefly shows  
your selection, then:  
4 Press  
to turn on the function, or  
1
DISTINCTIVE  
to turn it off.  
2
STOP  
5 Press  
to return to the date and time display.  
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6. Special Functions  
Caller ID (Requires Subscription to Service)  
If you subscribe to a caller identification service from your telephone  
company, you can set your fax machine to display the name and number of  
the caller while the fax rings.  
Important:  
To use this function, you must subscribe to a caller identification service  
from your telephone company.  
Your fax may not be compatible with some caller identification services.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
OPTION SETTING  
2 Press  
once and  
4 times on  
CALLER-ID  
the FO-P610, or 5 times on the FO-  
P630.  
1=YES, 2=NO  
3 Press  
4 Press  
once.  
(YES) to turn on Caller ID.  
1
COUNTRY SELECT  
(To turn off Caller ID, press  
.)  
2
The display briefly shows  
your selection, then:  
5 Press  
if you are in Australia, or  
1
FO-P610:  
FO-P630:  
RECEIVE RATIO  
ECM MODE  
if you are in New Zealand.  
2
STOP  
6 Press  
to return to the date and  
time display.  
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Caller ID (Requires Subscription to Service)  
How Caller ID operates  
When you receive a call, the name and phone number of the caller will  
alternately appear in the display, beginning just before the second ring. The  
information will continue to be displayed until the line is disconnected.  
Note: Some caller ID services may not provide the name of the caller. In this case,  
only the phone number will appear.  
Display example  
JOHN DOE  
5258693  
Caller’s name  
Caller’s number  
Display messages  
One of the following messages will appear while the fax rings if caller  
information is not available.  
NO SERVICE  
No caller information was received from your telephone  
company. Make sure that the telephone company has  
activated your service.  
CALLER-ID ERROR Noise on the telephone line prevented reception of  
caller information.  
UNAVAILABLE  
(OUT OF AREA in  
New Zealand)  
The call was made from an area which does not have a  
caller identification service, or the caller’s service is not  
compatible with that of your local phone company.  
PRIVATE  
(ANONYMOUS in  
New Zealand)  
Caller information was not provided by the telephone  
company at the caller’s request.  
Viewing the Caller ID list  
If you subscribe to a Caller ID service and have turned on the Caller ID  
function, your fax machine will keep information on the most recent 30 calls  
and faxes you have received. You can view this information, which consists of  
the name and number of each caller, in the Caller ID List.  
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Caller ID (Requires Subscription to Service)  
Note: For all units installed in New Zealand, the direct use of the displayed  
number for call back does not operate properly and must not be used. It is  
necessary to manually enter the verified correct number for the party called.  
This will often require the addition or deletion of leading digits from the  
number shown on the display when dialling manually.  
After you have received 30 calls, each new call will delete the oldest call.  
All calls will be erased if you unplug the fax or a power failure occurs.  
Follow the steps below to view the Caller ID List in the display. If desired, you  
can immediately dial a number when it appears.  
1 Press  
twice.  
or  
<REVIEW CALLS>  
2 Press  
to scroll through the list.  
3 If you want to dial one of the numbers in the list, scroll through the list  
until the number appears in the display.  
Fax: If you want to send a fax, load the  
START/MEMORY  
document and then press  
.
Dialling and transmission begin.  
Fax:  
START/MEMORY  
Voice call: If you want to make a voice  
call, pick up the handset (or press  
). Dialling begins automatically. (If  
Voice  
call:  
you pressed  
, pick up the handset  
when the other party answers.)  
STOP  
4 Press  
when you have finished viewing the list.  
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Caller ID (Requires Subscription to Service)  
To delete calls from the Caller ID list  
If you want to delete a single call from the caller list, press  
while the call  
down  
appears in the display. If you want to delete all calls from the list, hold  
for at least 3 seconds while you are viewing any number in the list.  
Priority Call  
With Caller ID turned on, you can set your fax to make a special ringing sound  
when you receive a call from a designated phone number. This lets you know  
immediately who is calling without having to look at the display.  
To use this function, enter the desired phone number by following the steps  
below (only one phone number can be entered).  
FUNCTION  
Display:  
ENTRY MODE  
1 Press  
2 Press  
3 Press  
once and  
2 times.  
once and  
once.  
PRIORITY #  
once.  
1=SET, 2=CLEAR  
4 Press  
to store a number.  
1
(To clear a previously stored number, press  
and go to Step 6.)  
2
5 Enter the number by pressing the number keys (max. 20 digits).  
START/MEMORY  
OWN NUMBER SET  
6 Press  
to store (or clear)  
the number.  
STOP  
7 Press  
to return to the date and time display.  
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Caller ID (Requires Subscription to Service)  
Blocking voice calls  
With Caller ID turned on, you can use the Anti Junk Fax function described in  
Blocking Reception of Unwanted Faxes in this chapter to block voice calls as  
well as faxes from your specified Anti Junk Number.  
In this case, when a voice call or a fax comes in from the number you have  
specified as a "Junk Number", your fax will terminate the call as soon as it  
receives the calling phone number from the caller ID service. The caller will  
hear a 3-second high-pitch tone to signal the call’s termination. In Australia  
the call will not break off until the caller has hung up..  
To use this function, enter the number that you wish to block as explained in  
Blocking Reception of Unwanted Faxes (see page 64). Only one number can  
be blocked.  
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Distinctive Ring (Requires Subscription to Service)  
Distinctive Ring (Requires Subscription to  
Service)  
If you subscribe to a distinctive ring service from your telephone company, you  
will need to turn on the distinctive ring function. When this is done, your fax  
will signal voice calls by the normal ring pattern, and fax transmissions by a  
special ring pattern. In the case of a fax transmission, your fax machine will  
automatically answer the call and receive the fax.  
The distinctive ring function is used with the reception mode set to FAX. When  
your fax number is dialled, your fax machine will signal the call with a special  
ringing sound, then answer automatically and begin reception after the  
number of rings set with the Number of Rings setting (the initial setting is 2  
rings—refer to Using Fax Mode in Chapter 3). When your voice number is  
dialled, the fax machine will signal the call with the normal ringing sound to let  
you know that you must answer personally.  
The initial setting for distinctive ring is NO. If set to YES, both Australian (Fax  
Duet) and New Zealand (FaxAbility) distinctive ring are supported.  
Important:  
The distinctive ring function can only be used if you subscribe to a  
distinctive ring service from your telephone company. Do not turn on  
distinctive ring if you are on a normal line, as the fax machine will not  
operate properly.  
If you turn on distinctive ring, the fax will not operate in TEL/FAX reception  
mode.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
OPTION SETTING  
2 Press  
once and  
6 times on  
DISTINCTIVE  
the FO-P610, or 7 times on the FO-  
P630.  
1=YES, 2=NO  
3 Press  
4 Press  
once.  
The display briefly shows  
your selection, then:  
to turn on the function, or  
1
FAX SIGNAL RX  
to turn it off.  
2
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Blocking Reception of Unwanted Faxes  
STOP  
5 Press  
to return to the date and time display.  
TEL FAX  
6 Set the reception mode to FAX.  
RECEPTION  
MODE  
TEL/FAX A.M.  
Blocking Reception of Unwanted Faxes  
The Anti Junk Fax function allows you to block reception of faxes from a party  
that you specify. This saves paper by not printing out unwanted "junk" faxes.  
To use this function, follow the steps below to enter the fax number from which  
you do not wish to receive faxes. One fax number can be entered.  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
twice.  
ENTRY MODE  
once and  
twice.  
ANTI JUNK #  
once.  
1=SET, 2=CLEAR  
4 Press  
to store an Anti Junk number, or  
to clear a previously  
1
2
stored number (if you are clearing a number, go to Step 6).  
5 Enter the fax number by pressing the number keys (max. 20 digits).  
START/MEMORY  
STOP  
6 Press  
and then press  
to return to the date and time  
display.  
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Polling (Requesting a Fax Transmission)  
Polling (Requesting a Fax Transmission)  
Polling allows you to call another fax machine and have it send a document  
(previously loaded in its feeder) to your machine without assistance from the  
operator of the other machine.  
Hint: Polling is useful when you want the receiving fax machine, not the  
transmitting fax machine, to bear the cost of the call.  
1 Dial the fax machine you want to poll  
using one of the following methods:  
Enter the full number using the numeric keys.  
Pick up the handset (or press  
) and dial the full number. Wait for the  
fax answerback tone.  
If the number has been stored for automatic dialling, press  
or  
until the name (or number) of the other party appears in the display.  
POLL  
2 Press  
.
If you used the handset, replace it when POLLING appears in the display.  
Reception will begin.  
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7. Printing Lists  
You can print lists showing settings and information entered in the fax  
machine. The lists are described below. To print a list, follow these steps.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
LISTING MODE  
TEL # LIST  
2 Press  
once.  
or  
3 Press  
until the desired list appears in the display.  
PRESS START KEY  
4 Press  
once.  
START/MEMORY  
5 Press  
to print the list.  
Telephone Number List  
This list shows the fax and phone numbers that have been stored for  
automatic dialling.  
Setup List  
This list shows your current selections for the FUNCTION key settings. The  
list also shows your name and fax/telephone number as entered in the  
machine, and a sample of the header printed at the top of every page you  
transmit (HEADER PRINT).  
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Printing Lists  
Caller-ID List  
This list shows information about your 30 most recent calls. (This list is only  
available if you are using the Caller ID function.)  
Transaction Report  
This report is printed out automatically after an operation is completed to  
allow you to check the result. Your fax machine is set at the factory to print out  
the report only when an error occurs.  
The Transaction report cannot be printed on demand.  
Headings in Transaction Report  
SENDER/  
RECEIVER  
The name or fax number of the other machine involved in the  
transaction. If that machine does not have an ID function, the  
communication mode will appear (for example, "G3").  
START  
The time at which transmission/reception started.  
Total time taken for transmission/reception.  
Number of pages transmitted/received.  
TX/RX TIME  
PAGES  
NOTE  
(One of the following notes will appear under NOTE in the  
report to indicate whether the transaction was successful,  
and if not, the reason for the failure.)  
OK - Transmission/reception was successful.  
P.FAIL - A power failure prevented the transaction.  
JAM - The printing paper or document jammed, preventing  
the transaction.  
BUSY - The fax was not sent because the line was busy.  
COM.E-0 to COM.E-7 - A telephone line error prevented the  
transaction. See Line error on page 72.  
CANCEL - The transaction was cancelled because the  
STOP key was pressed, no document was in the feeder, or  
the other machine requested transmission using a function  
which your fax machine does not have. If you were  
attempting to fax, make sure a document is in the feeder. If  
you were receiving, contact the faxing party to see how they  
are trying to send to you.  
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Printing Lists  
Transaction Report print condition  
You can change the condition under which a Transaction Report is printed out.  
Follow the steps below.  
Display:  
FUNCTION  
1 Press  
2 Press  
3 Press  
once and  
once.  
OPTION SETTING  
TRANSACTION  
once and  
twice.  
1:ALWAYS PRINT  
once.  
(Selections appear alternately)  
4 Press a number from  
to  
to select the condition for printing.  
1
5
1
ALWAYS PRINT  
A report will be printed after each  
transmission, reception, or error.  
2
3
ERROR/MEMORY  
SEND ONLY  
A report will be printed after an error or a  
memory operation.  
A report will be printed after each  
transmission.  
4
5
ERROR ONLY  
NEVER PRINT  
A report will be printed only when an error  
occurs.  
A report will never be printed.  
The display briefly shows  
your selection, then:  
DIAL MODE  
STOP  
5 Press  
to return to the date and time display.  
Help List  
HELP  
This list provides a brief guide to the operation of the machine. Press  
to print the list.  
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8. Maintenance  
Print head  
Clean the print head frequently to ensure optimum printing performance.  
Note: Remove the paper from the paper tray before cleaning the print head.  
1 Unplug the telephone line and then the  
power cord, and open the operation  
panel (press ).  
2
1
2 Take the imaging film out of the print  
compartment and place it on a sheet of  
paper.  
3 Wipe the print head with isopropyl  
alcohol or denatured alcohol.  
Caution!  
Do not use benzene or thinner. Avoid  
touching the print head with hard  
objects.  
The print head may be hot if your fax  
machine has just received a large  
number of documents. If this is the  
Print head  
case, allow the print head to cool prior  
to cleaning.  
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Maintenance  
4 Place the imaging film back in the print  
compartment.  
5 Rotate the front gear until the film is taut, and then close the operation  
panel (press down on both sides to make sure it clicks into place).  
Scanning glass and rollers  
Clean the scanning glass and rollers frequently to ensure the quality of  
transmitted images and copies.  
Note: Remove the paper from the paper tray before cleaning the scanning  
glass and rollers.  
1 Open the operation panel (press ).  
2
1
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Maintenance  
2 Flip up the green levers on each side of  
the white roller.  
3 Wipe the scanning glass (under the  
white roller) and rollers with a cotton  
swab.  
Make sure that all dirt and stains (such  
as correcting fluid) are removed. Dirt  
and stains will cause vertical lines on  
transmitted images and copies.  
If the scanning glass is difficult to clean  
If you find it difficult to remove dirt from the scanning glass, you can try moistening  
the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol  
gets on the rollers.  
4 Flip down the green levers on each side of the white roller. Rotate the  
front gear until the film is taut, and then close the operation panel (press  
down on both sides to make sure it clicks into place).  
The housing  
Wipe the external parts and surface of the machine with a dry cloth.  
Caution!  
Do not use benzene or thinner. These solvents may damage or discolor the  
machine.  
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9. Troubleshooting  
Problems and Solutions  
Line error  
Problem  
Solution  
LINE ERROR appears in  
the display.  
Try the transaction again. If the error persists, check  
the following:  
• Check the connection. The cord from the TEL.  
LINE socket to the wall socket should be no longer  
than two meters.  
• Make sure there are no modem devices sharing the  
same telephone line.  
• Check with the other party to make sure their fax  
machine is functioning properly.  
• Have your telephone line checked for line noise.  
Try connecting the fax machine to a different  
telephone line.  
• If the problem still occurs, your fax machine may  
need service.  
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Problems and Solutions  
Dialling and transmission problems  
Problem  
Solution  
No dial tone when you  
pick up the handset or  
press the SPEAKER key.  
• Make sure the handset cord is connected to the  
correct socket. See Connecting the handset on  
page 11.  
Dialling is not possible.  
• Make sure the power cord is properly plugged into  
a power outlet.  
• Make sure that the telephone line is properly  
connected to both the TEL. LINE socket and the  
wall socket.  
• Make sure that the fax machine is set to the correct  
dialling mode for your telephone line. See Dial  
mode on page 12.  
The power is on, but no  
transmission takes place.  
• Make sure that the receiving machine has paper.  
• Make sure that the telephone line cord is plugged  
into the TEL. LINE socket, and not the TEL. SET  
socket.  
• If the receiving machine is in manual mode with no  
attendant, reception will not be possible.  
• Check the display for error messages.  
• Pick up the handset and check for a dial tone.  
Nothing is printed at the  
receiving end.  
• Make sure that the document for transmission is  
placed face down in the feeder.  
A distorted image is  
received at the other end.  
• Noise on the telephone line may cause distortion.  
Try sending the document again.  
• Make a copy of the document on your fax machine.  
If the copy is also distorted, your fax machine may  
need service.  
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Problems and Solutions  
Reception and copying problems  
Problem  
Solution  
The power is on, but no  
reception takes place.  
• Make sure that the telephone line cord is plugged  
into the TEL. LINE socket, and not the TEL. SET  
socket.  
The printing paper comes • Make sure that the document is loaded properly in  
out blank when you try to  
receive a document.  
the feeder of the transmitting machine. Make a  
copy or print a report to confirm the printing ability  
of your machine.  
General print quality is  
poor.  
• It is important to select a paper that is appropriate  
for the thermal transfer printer in your fax. We  
recommend using laser quality paper that has a  
very smooth finish. Copier paper will work, but it  
sometimes tends to yield a lighter print quality.  
The received document is • Ask the other party to send higher contrast  
faint.  
documents. If the contrast is still too low, your fax  
machine may need service. Make a copy or print a  
report to check your machine’s printing ability.  
Received images are  
distorted.  
• Noise on the telephone line may cause distortion.  
Have the other party try sending the document  
again.  
• The print head may be dirty. See Print head on  
page 69.  
• Make a copy or print a report on your fax machine.  
If the copy or report is also distorted, your fax  
machine may need service.  
A received document or  
copy prints out in strips.  
• Make sure the operation panel is completely closed  
(press down on both sides of the panel).  
The quality of copies is  
poor and/or dark vertical  
lines appear.  
• Any dirt or material on the scanning glass will  
cause spots to appear on copies and transmitted  
faxes. Clean the scanning glass as explained on  
page 70.  
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Problems and Solutions  
Reception/copying is  
interrupted.  
• If reception or copying takes place continuously for  
a long time, the print head may overheat. Turn off  
the power and let it cool down. If overheating  
frequently occurs, try changing the print contrast  
setting to LIGHT (see page 18).  
Dark vertical lines appear Try changing the print contrast setting to LIGHT  
on copies and received  
faxes.  
(see page 18).  
Answering machine connection  
Problem  
Solution  
The answering machine  
connection does not  
operate properly.  
• Make sure your fax machine's reception mode is  
set to A.M.  
• Make sure your fax machine's TEL. LINE socket is  
connected to the wall socket. Make sure your fax  
machine's TEL. SET socket is connected to your  
answering machine's telephone line socket (not the  
answering machine's extension phone socket).  
• Make sure your answering machine's outgoing  
message is under 10 seconds.  
• Make sure that the Quiet Detect Time setting is set  
to three or four seconds (see page 54).  
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Problems and Solutions  
General problems  
Problem  
Solution  
A loud howling sound  
occurs when the speaker  
is used.  
• Feedback (a loud howling sound) may occur if you  
replace the handset while the speaker is on. To  
avoid feedback, turn off the speaker (press the  
SPEAKER key ) before you replace the handset.  
Auto-dial numbers cannot • Make sure the fax is plugged in and the imaging  
be stored in the fax.  
film has been loaded. (Auto-dial numbers cannot  
be stored if the imaging film has not been loaded.)  
See Loading the Imaging Film on page 15.  
Nothing appears in the  
display.  
• Make sure the power cord is properly plugged into  
a power outlet.  
• Connect another electrical appliance to the outlet to  
see if it has power.  
The machine does not  
respond when you press  
any of its keys.  
• If a beep sound is not made when you press the  
keys, unplug the power cord and then plug it in  
again several seconds later.  
Automatic document  
feeding does not work for  
• Check the size and weight of the document (see  
Transmittable Documents on page 26).  
transmission or copying.  
Bell tinkle  
(New Zealand)  
• The operation of this equipment on the same line  
as the telephone or other equipment with audible  
warning devices or automatic ring detectors will  
give rise to bell tinkle or noise and may cause false  
tripping of the ring detector. Should such a problem  
occur, contact your authorised Sharp Service  
Centre for information.  
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Messages and Signals  
Messages and Signals  
Display messages  
Note: If you have turned on the Caller ID function, see page 59 for display  
messages related to Caller ID.  
ADD PAPER & /  
PRESS START KEY  
(alternating messages)  
Check the printing paper. If the tray is empty, add  
paper and then press the START/MEMORY key. If  
there is paper in the tray, make sure it is inserted  
correctly (take out the stack, align the edges evenly,  
and then reinsert it in the tray) and then press the  
START/MEMORY key.  
CHECK FILM/  
CHECK COVER/  
CHECK PAPER JAM  
(alternating messages)  
These alternating messages appear when there is a  
problem in the print compartment that prevents  
printing. Check to see if the imaging film is not loaded  
properly or if it has been used up and needs  
replacement. Make sure the operation panel is  
completely closed (press down on both sides). If a  
paper jam has occurred, clear the jam as explained in  
the following section, Clearing Paper Jams.  
CHECK PAPER SIZE  
DOCUMENT JAMMED  
An incorrect size of paper has been loaded in the  
paper tray. Remove the paper and load A4-size  
paper.  
The original document is jammed. See the following  
section, Clearing Paper Jams. Document jams will  
occur if you load more than 10 pages at once or load  
documents that are too thick (see page 26).  
FAX RX IN MEMORY  
A fax has been received in memory because the  
imaging film needs replacement, you have run out of  
printing paper, or the paper is jammed. The fax will  
print out automatically when the problem is fixed.  
FUNCTION MODE  
The FUNCTION key has been pressed.  
INCORRECT FILM/  
CHECK FILM  
The wrong type of imaging film is loaded in the  
machine. Printing is not possible. The machine can  
only print when SHARP FO-9CR imaging film is  
loaded.  
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Messages and Signals  
LINE ERROR  
Transmission or reception was not successful. Press  
the STOP key to clear the message and then try  
again. If the error persists, see Line Error on page 72.  
MEMORY IS FULL/  
SEE MANUAL  
(alternating messages)  
The memory is full. This may occur during fax  
reception if too much data is received before the  
pages can be printed out. If faxes have been received  
to memory because printing is not possible (an  
additional message will indicate the problem), resolve  
the problem so that printing can continue (see  
Substitute Reception to Memory on page 49). If you  
are attempting to transmit from memory, see If the  
memory becomes full on page 40. If you are copying,  
see If MEMORY IS FULL appears on page 50.  
MEMORY PRINTING  
The fax is preparing to or printing out a document  
from memory.  
NEAR END OF FILM/  
REPLACE FILM  
This message appears 3 m from the end of the  
imaging film (approximately 10 pages can still be  
printed), and alerts you that you will soon need to  
replace the film.  
NO DATA  
This appears if you attempt to search for an auto-dial  
number when none have been stored.  
OFF HOOK  
This appears if you forgot to replace the handset after  
using it to dial and send a fax. Replace the handset or  
press the STOP key to clear the message.  
ON HOOK DIAL  
OVER HEAT  
The SPEAKER key has been pressed and the fax  
machine is waiting for you to dial.  
The print head has overheated. Operation can be  
continued after it cools. If overheating frequently  
occurs, try changing the print contrast setting to  
LIGHT (see page 18).  
PRINT HEAD FAIL/  
The print head has failed and requires service.  
YOU NEED SERVICE  
(alternating messages)  
READY TO SEND  
A document has been loaded and the fax machine is  
waiting for you to begin faxing or copying.  
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Messages and Signals  
RECALLING  
This appears if you attempt to send a fax by  
automatic dialling and the line is busy or the receiving  
fax machine does not answer. Your fax machine will  
automatically reattempt the call. (See Automatic  
redialling on page 37.)  
TOTAL PAGE(S) 01  
Number of pages transmitted, received, or copied.  
Audible signals  
Continuous tone  
3 seconds  
Indicates the end of transmission,  
reception, or copying.  
Intermittent tone  
(3 beeps)  
5 seconds  
(1 second on, 1  
second off)  
Indicates incomplete transmission,  
reception, or copying.  
Rapid intermittent  
tone  
35 seconds  
(0.7 seconds on,  
0.3 seconds off)  
Indicates that the handset is off hook.  
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Clearing Paper Jams  
Clearing Paper Jams  
Clearing a jammed document  
If the original document doesn’t feed properly during transmission or copying,  
or DOCUMENT JAMMED appears in the display, first try pressing  
START/MEMORY . If the document doesn't feed out, remove it as explained below.  
Important:  
Do not try to remove a jammed document without releasing it as explained  
below. This may damage the feeder mechanism.  
1 Press and slowly open the operation  
panel until it is half open.  
2
1
2 Flip up the green levers on each side of  
the white roller.  
3 Gently remove the document.  
Be careful not to tear the document.  
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Clearing Paper Jams  
4 Flip down the green levers on each side of the white roller. Rotate the  
front gear until the film is taut, and then close the operation panel (press  
down on both sides to make sure it clicks into place).  
Clearing jammed printing paper  
1 Open the operation panel (press ).  
2
1
2 Gently pull the jammed paper out of  
the machine, making sure no torn  
pieces of paper remain in the print  
compartment or rollers.  
3 Rotate the front gear until the film is taut, and then close the operation  
panel (press down on both sides to make sure it clicks into place).  
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Quick Reference Guide  
Sending Faxes  
Receiving Faxes  
TEL FAX  
01-JAN 10:30  
01-JAN 10:30  
01-JAN 10:30  
TEL/FAX A.M.  
TEL FAX  
Place your document (up to 10 pages) face  
down in the document feeder.  
RECEPTION  
MODE  
TEL/FAX A.M.  
TEL FAX  
TEL/FAX A.M.  
TEL FAX  
01-JAN 10:30  
TEL/FAX A.M.  
FAX mode: The fax machine automatically  
answers and receives faxes.  
TEL mode: Answer all calls (even faxes)  
by picking up the handset. To begin fax  
START/MEMORY  
Normal Dialling  
reception, press  
.
TEL/FAX mode: The fax machine  
automatically answers and receives faxes.  
Voice calls are signalled by a special  
ringing sound.  
1. Lift the handset or press  
2. Dial the fax number.  
.
3. Wait for the reception tone (if a person  
answers, ask them to press their Start  
key).  
A.M. mode: Select this mode when an  
answering machine is connected to the fax  
and the answering machine is turned on.  
START/MEMORY  
4. Press  
.
Storing Auto Dial Numbers  
FUNCTION  
1. Press  
once and  
twice.  
Automatic Dialling  
2. Enter the full fax/phone number.  
1. Press  
or  
until the name of the  
START/MEMORY  
other party appears in the display (if no  
name was stored, the number will  
appear).  
3. Press  
.
4. Enter a name by pressing number keys.  
(To enter two letters in succession that  
START/MEMORY  
2. Press  
.
require the same key, press  
entering the first letter.)  
after  
G =  
N =  
U =  
V =  
SPACE =  
Direct Keypad Dialling  
A =  
H =  
O =  
P =  
Q =  
R =  
S =  
T =  
B =  
C =  
D =  
W =  
X =  
Y =  
Z =  
I
=
1. Dial the fax number.  
J =  
K =  
L =  
START/MEMORY  
E =  
F =  
2. Press  
.
M =  
START/MEMORY  
STOP  
5. Press  
and then  
.
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Index  
A
E
A.M. reception mode, 23, 42, 53  
Answering machine connection  
Activating, 53  
ECM (Error Correction Mode), 38  
Extension telephone  
Connecting, 14  
Connecting, 52  
Using, 45  
On A.M. Failure, 57  
Quiet Detect Start Time, 56  
Quiet Detect Time, 54  
Troubleshooting, 75  
Anti Junk Fax, 64  
Audible signals, 79  
Auto-dial numbers  
Storing, 31  
F
Fax Ability (distinctive ring), 63  
Fax Duet (distinctive ring), 63  
FAX reception mode, 23, 43  
Fax Signal Receive, 47  
H
Using, 34  
Halftone setting, 28  
Handset, 11  
Hold, 46  
Housing, cleaning, 71  
C
Caller ID, 58-62  
Caller ID List, 67  
Contrast, 29  
I
Copies, 50  
Imaging film, replacing, 15  
Copy cut-off setting, 51  
J
D
Jams, clearing, 80-81  
Date, setting, 21  
Dial mode, 12  
Dialling  
L
Automatic, 34  
Direct Keypad, 35  
Normal, 30  
Letters, entering, 20, 32  
Line error, 72  
Loading paper, 17  
Direct Keypad Dialling, 35  
Display messages, 77  
Distinctive ring, 63  
Document feeder, 27  
Document guides, 27  
Document restrictions, 27  
Document sizes, 26  
Document, maximum scanning size, 26  
Loading the document, 27  
M
Memory transmission, 40  
Memory, substitute reception to, 49  
N
Normal Dialling, 30  
Number of rings in FAX reception mode,  
43  
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Index  
P
S
Paper jams, clearing, 80-81  
Paper tray extension, 13  
Paper, loading, 17  
Scanning glass, cleaning, 70  
Sender’s name and number, entering,  
19-20  
Polling, 65  
Setup List, 66  
Power cord, 11  
Speaker volume, 24  
Print contrast setting, 18  
Print head, cleaning, 69-70  
Priority Call, 61  
T
TEL reception mode, 23, 44  
TEL. LINE socket, 12  
Pseudo Ring Duration, 41  
TEL. SET socket, 14, 52  
TEL/FAX reception mode, 23, 41  
Tel/Fax Remote Number, 47  
Telephone line cord, 12  
Telephone Number List, 66  
Time, setting, 21  
Transaction Report, 67  
Setting print condition, 68  
Troubleshooting, 72-76  
R
Reception mode  
A.M. mode, 23, 42, 53  
FAX mode, 23, 43  
TEL mode, 23, 44  
TEL/FAX mode, 23, 41  
Reception Ratio setting, 48  
Redialling, 36  
Resolution, 28  
Ringer volume, 25  
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SHARP CORPORATION OF AUSTRALIA PTY.LTD.  
A.C.N. 003 039 405  
1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148  
SHARP CORPORATION OF NEW ZEALAND LIMITED.  
Cnr Mahunga Drive & Hastie Ave. Mangere Bridge, Auckland  
New Zealand  
SHARP CORPORATION  
PRINTED IN THAILAND  
(TINSE4381XHTZ)  
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