Sharp Fax Machine FO 5900 User Manual
MODEL  
FO-5900  
FACSIMILE  
OPERATION MANUAL  
1. Installation  
2. Sending Documents  
3. Receiving Documents  
4. Making Copies  
5. Special Functions  
6. Optional Settings  
7. Printing Lists  
8. Maintenance  
9. Troubleshooting  
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WARRANTY  
Facsimile Products  
Congratulations onYour Purchase!  
This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from  
the date of original purchase.  
In the event of any defect arising in the equipment during the warranty period, such repairs should only  
be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved  
by Sharp to service this type of equipment. These repairs would be carried out at no charge to the  
owner, subject to the conditions specified herein.  
The owner is responsible for any transportation and insurance costs if the product has to be returned  
for repair.  
This warranty does not extend to accessories or defects or injuries caused by or resulting from causes  
not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or  
injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid  
spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any  
alterations made to the product which are not authorised by Sharp.  
Please retain your sales documentation, as this should be produced to validate a warranty claim.  
This warranty is in addition to and in no way limits, varies or excludes any express and implied rights  
and remedies under any relevant legislation in the country of sale. However, to the extent permitted by  
such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the  
purchase or use of the product.  
To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the  
product is one that is not normally required for personal, domestic or household use, Sharp limits its  
liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by  
Sharp to be defective.  
For your reference, please enter the particulars of your purchase below and retain, with your purchase  
documentation.  
Model No.  
Serial No.  
Date of Purchase  
Place of Purchase  
SPform046 (Dec2001)  
FOR LOCATION ENQUIRIES WITHIN  
FOR THE SERVICING OF PRODUCTS  
PURCHASED IN  
AUSTRALIA  
NEW ZEALAND  
CONTACTYOUR SELLING DEALER/RETAILER  
OR FOR REFERRAL TO A  
REGARDING YOUR LOCAL  
SHARP APPROVED SERVICE CENTRE  
SERVICE CENTRE,  
CALL SHARP CUSTOMER SERVICES  
CALL SHARP  
TELEPHONE: 09 573 0111  
FACSIMILE: 09 573 0113  
LOCAL CALL: 1 300 135 022  
FACSIMILE: (02) 9672 1210  
WEB: www.sharp.net.au  
WEB: www.sharpnz.co.nz  
SHARP CORPORATION OF AUSTRALIA PTY. LIMITED  
A.B.N. 40 003 039 405  
1 Huntingwood Drive, Huntingwood NSW 2148  
SHARP CORPORATION OF NEW ZEALAND LIMITED  
59 Hugo Johnston Drive Penrose, Auckland  
1
Important Notice: This warranty applies only to products sold in Australia & New Zealand  
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Introduction  
Welcome, and thank you for choosing a Sharp facsimile machine. The features  
and specifications of your new Sharp fax machine are shown below.  
Automatic dialling  
Conventional Auto Dialling:  
Rapid Key Dialling: 59 numbers  
Speed Dialling: 75 numbers  
Personal Auto Dial Books: 10 books  
(59 Rapid Keys, 16 Speed Dial numbers  
per book)  
Memory size*  
2 MB (approx. 124 pages )  
Optional memory: FO-8MK (8 MB; approx. 500  
pages)  
Modem speed  
33,600 bps (max.) with automatic fallback to lower  
speeds.  
Transmission time*  
Approx. 2 seconds  
Toner cartridge yield  
(continuous printing,  
4% page coverage,  
A4 paper)  
Initial starter cartridge (included with fax machine):  
Approx. 3000 pages  
Replacement cartridge FO-59DC: Approx. 6000  
pages  
Drum cartridge yield  
Initial starter cartridge (included with fax machine):  
20,000 pages (ave.)  
Replacement cartridge (FO-47DR): 20,000 pages  
(ave.)  
Resolution  
Horizontal: 8 pels/mm  
Vertical:  
Standard: 3.85 lines/mm  
Fine/Halftone: 7.7 lines/mm  
Super fine: 15.4 lines mm  
2
Automatic document feeder  
Paper capacity  
A4 paper (80 g/m ): Max. 50 pages  
2
250 sheets (80 g/m )  
(500-sheet cassette available as option)  
*Based on ITU-T Test Chart #1 at standard resolution, excluding time for  
protocol signals (i.e., ITU-T phase C time only).  
1
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Compression scheme  
Halftone (grayscale)  
Applicable telephone line  
Compatibility  
MMR, MR, MH, Sharp (H2), JBIG  
64 levels  
Public switched telephone network  
ITU-T (CCITT) G3 mode, Super G3 mode  
Printing resolution  
Horizontal: 16 lines/mm  
Vertical: 15.4 lines/mm  
Input document size  
Automatic feeding:  
Width: 148 to 256 mm  
Length: 128 to 364 mm  
Manual feeding:  
Width: 148 to 279 mm  
Length: 128 to 483 mm  
Effective Scanning width  
Effective Printing width  
Reception modes  
208 mm max.  
203 mm max.  
Auto/Manual  
Instascan speed  
1.3 sec/page (A4 paper; scan time only,  
excludes document feeding time)  
Full Dual Access  
Copy function  
Yes  
Single/Multi/Sort (99 copies/page)  
230-240 V AC, 50 Hz  
10 - 30°C  
Power requirements  
Operating temperature  
Humidity  
20 to 85% RH  
Power consumption  
Standby: 9 W  
Maximum: 760 W  
Dimensions  
Weight  
Width: 546 mm  
Depth: 412 mm  
Height: 346 mm  
(Not including paper tray or attachments)  
Approx. 14.2 kg  
(Not including supplies, paper tray or attachments)  
2
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As a part of our policy of continuous improvement, SHARP reserves the right to make  
design and specification changes for product improvement without prior notice. The  
performance specification figures indicated are nominal values of production units.  
There may be some deviations from these values in individual units.  
Important safety information  
Be sure to save these instructions!  
For your safety, if any of your equipment is not operating properly or should any  
physical damage occur to the equipment where internal parts may become  
exposed, the equipment should be immediately disconnected from the phone line  
and then the power line and returned to a SHARP authorised Service Centre for  
inspection, repair, or disposal.  
In Australia, installing or modifying telephone lines should only be done by an ACA  
licensed serviceman. In New Zealand, installing or modifying telephone lines  
should be done in accordance with Telecom wiring practices.  
This facsimile machine is designed for use in Australia and New Zealand only.  
When using your facsimile equipment, basic safety precautions should always be  
followed to reduce the risk of fire, electric shock and injury to persons, including  
the following:  
• Do not disassemble this machine or attempt any procedures not described in  
this manual. Refer all servicing to qualified service personnel.  
• This machine must only be connected to a 230-240 V, 50 Hz, earthed (3-prong)  
outlet. Connecting it to any other kind of outlet will damage the machine and  
invalidate the warranty.  
• Do not install or use the machine near water, or when you are wet. For example,  
do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub,  
in a wet basement, or near a swimming pool. Take care not to spill any liquids  
on the machine.  
• Use only the power cord provided with the facsimile machine. Do not use an AC  
extension cord.  
• Unplug the machine from the telephone socket and then the power outlet and  
consult a qualified service representative if any of the following situations occur:  
- Liquid has been spilled into the machine or the machine has been  
exposed to rain or water.  
- The machine produces odors, smoke, or unusual noises.  
- The power cord is frayed or damaged.  
- The machine has been dropped or the housing damaged.  
3
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• Do not allow anything to rest on the power cord, and do not install the machine  
where people may walk on the power cord.  
• Never insert objects of any kind into slots or openings on the machine. This  
could create a risk of fire or electric shock. If an object falls into the machine that  
you cannot safely remove, unplug the machine and consult a qualified service  
representative.  
• Do not place this machine on an unstable cart, stand or table. The machine  
could be seriously damaged if it falls.  
• Avoid using a telephone (other than a cordless type) during an electrical storm.  
There may be a remote risk of electric shock from lightning.  
• Do not use a telephone to report a gas leak in the vicinity of the leak.  
• The power outlet must be installed near the equipment and must be easily  
accessible.  
Important:  
• This facsimile machine is not designed for use on a line which has call waiting,  
call forwarding, or certain other special services offered by your telephone com-  
pany. If you attempt to use the fax machine in conjunction with any of these ser-  
vices, you may experience errors during transmission and reception of facsimile  
messages.  
• This machine is not compatible with digital telephone systems.  
4
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WARNING NOTICE:  
NO calls can be made to or from this fax machine during a mains power failure.  
WARNING: Australian Communications Authority (ACA) regulations state that no  
unauthorised changes or modifications to this equipment are permitted.  
Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding emission of  
electromagnetic interference.  
These limits are designed to provide reasonable protection against interference in an  
installation. This equipment generates, uses, and can radiate radio frequency energy and, if  
not installed and used in accordance with the instructions, may cause interference. However,  
there is no guarantee that interference will not occur in a particular installation.  
If this equipment does cause interference to radio or television reception, which can be  
determined by turning the equipment off and on, the user is encouraged to try to correct the  
interference by one or more of the following measures:  
- Reorient or relocate the receiving antenna.  
- Increase the separation between the equipment and the receiver.  
- Connect the equipment to an outlet on a different circuit to that which the  
receiver is connected.  
- Consult the dealer or an experienced radio/TV technician for help.  
For Australia: The Ringer Equivalence Number (REN) for this equipment is written on the  
back of the machine. The sum of all Ringer Equivalence Numbers (REN's) on your  
telephone line should not exceed 3 to assure correct service from your telephone company.  
IMPORTANT NOTICE FOR NEW ZEALAND USERS  
Please note:  
The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has  
accepted that the item complies with the minimum conditions for connection to its network. It  
indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.  
Above all, it provides no assurance that any item will work correctly in all respects with another  
item of Telepermitted equipment of a different make or model, nor does it imply that any  
product is compatible with all of Telecom's network services.  
This equipment shall not be set up to make automatic calls to the Telecom `111' Emergency  
Service.  
To avoid telephone charges for local calls, be sure to store numbers without area code in your  
auto-dial locations.  
This equipment may not provide for the effective hand-over of a call to another device  
connected to the same line.  
5
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Table of Contents  
Introduction  
1
Important safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3  
Table of Contents  
6
8
A Look at the Operation Panel  
1. Installation  
13  
Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13  
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14  
Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17  
Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21  
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 24  
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26  
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28  
2. Sending Documents  
30  
Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30  
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32  
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 33  
Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 35  
Programming Auto-Dial Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . 36  
Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 41  
Creating and Using Personal Books. . . . . . . . . . . . . . . . . . . . . . . . . 50  
Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55  
Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57  
3. Receiving Documents  
58  
Using AUTO Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58  
Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 59  
Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 60  
4. Making Copies  
61  
6
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Table of Contents  
5. Special Functions  
63  
Broadcasting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63  
Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67  
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71  
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77  
Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83  
Entering and Using Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85  
Duplex Scanning for Two-sided Documents. . . . . . . . . . . . . . . . . . . 94  
Department Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95  
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 97  
Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 98  
6. Optional Settings  
7. Printing Lists and Reports  
8. Maintenance  
99  
107  
112  
Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . . . 112  
The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112  
Replacing the Verification Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . 113  
9. Troubleshooting  
114  
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114  
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119  
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122  
QUICK REFERENCE GUIDE  
Index  
125  
126  
7
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A Look at the Operation Panel  
Upper panel  
1
2
3
4
PLAIN PAPER LASER FACSIMILE  
HALF TONE  
ALARM  
STANDARD  
FINE  
TONER  
LINE IN USE  
Toner Cartridge  
Drum Cartridge  
Paper Supply  
ALARM Guide  
SUPER FINE  
Paper Jam  
Paper Size Error  
Printer Cover Open  
Out Put Tray Error  
CONTRAST  
RESOLUTION  
5
6
Display  
1
2
This displays messages and prompts to help you operate the machine.  
ALARM indicator  
This blinks when one of the paper sources is empty or the drum cartridge is  
near the end of its life (printing is still possible). This lights steadily when the  
drum cartridge has reached the end of its life, all paper sources are empty, the  
print compartment cover is open, or a paper jam has occurred (printing is not  
possible). A message will appear in the display to indicate the problem.  
TONER indicator  
3
This blinks when the toner cartridge nears empty, and lights steadily when the  
toner cartridge needs replacement.  
LINE IN USE light  
This lights when the fax machine is using the telephone line.  
4
5
6
CONTRAST key  
Press this key to adjust the contrast before sending or copying a document.  
RESOLUTION key  
Press this key to adjust the resolution before sending or copying a document.  
An indicator will light next to the selected setting (HALFTONE, STANDARD,  
FINE or SUPER FINE).  
8
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Middle panel (Rapid Key pad)  
7
01  
Q / !  
02  
03  
04  
05  
06  
07  
U / '  
17  
H / }  
27  
N / *  
36  
08  
I / (  
18  
J / [  
09  
O / )  
19  
K / ]  
10  
P / =  
20  
L / +  
30  
.au  
39  
DEL  
W / " E / #  
R / $ T / % Y / &  
14  
11  
12  
A /  
22  
Z / <  
32  
13  
15  
25  
16  
G / {  
26  
|
SYMBOL  
S
D
C
F
V
21  
23  
24  
34  
28  
29  
Caps Lock  
31  
X / >  
33  
/ /  
B
M / ?  
37  
@
35  
38  
Space  
SHIFT  
/ ^  
\
; / :  
_
-
. / ,  
7
8
9
10  
11  
12  
13  
14  
15  
16  
40  
41  
W / " E / #  
51 52  
A /  
42  
43  
44  
45  
46  
U / '  
56  
47  
I / (  
57  
J / [  
48  
O / )  
58  
49  
P / =  
59  
L / +  
Q / !  
50  
R / $ T / % Y / &  
53 54 55  
G / {  
|
SYMBOL  
S
D
F
H / }  
K / ]  
PAGE COUNTER CONFIDENTIAL  
TIMER  
COVER SHEET  
LIFE  
MEM.STATUS  
REPORT  
DOCUMENT  
Caps Lock  
Z / <  
X / >  
C
V
B
N / *  
M / ?  
@
.au  
Space  
SHIFT  
/ ^  
/ /  
\
; / :  
_
-
. / ,  
DEL  
Rapid Dial Keys  
7
8
Press one of these keys to dial a fax number automatically. (Note that you  
must attach the Rapid Key labels.) When navigating through the display  
menu, a Rapid Key can also be pressed in place of the numeric keys to enter  
a two-digit number (for example, you can press Rapid Key 01 to enter the  
number “01”).  
SYMBOL key  
When entering a name, press this key to enter the symbol on a letter key (the  
character to the right of the slash). Press the key again to turn off symbol  
entry mode.  
PAGE COUNTER key  
9
Press this key to include a slash and the total number of pages after each  
page number on the pages of a transmitted document.  
CONFIDENTIAL key  
Press this key to send or print out a confidential document.  
10  
9
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TIMER key  
11  
Press this key to set an operation to be performed automatically at a later  
time.  
COVER SHEET key  
Press this key to include a cover sheet when sending a fax.  
12  
13  
LIFE key  
1
Press this key, followed by  
the fax machine.  
, to check the total number of pages printed by  
MEM. STATUS key  
Press this key to check the status of fax transmission jobs, copy jobs, and fax  
receptions. This key can also be used to cancel a job.  
14  
15  
REPORT key  
Press this key to print out a report on the most recently completed  
transmission or reception.  
DOCUMENT key  
16  
Press this key to transmit a document directly from the feeder without reading  
it into memory.  
10  
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Lower panel  
17  
18  
19  
20 21 22 23  
24  
25  
MENU  
JOB STATUS DUPLEX SCAN  
PRIORITY  
BROADCAST  
COPY/HELP  
PERSONAL  
BOOK  
ABC  
JKL  
TUV  
DEF  
UP  
1
4
7
2
5
8
0
3
6
9
GHI  
MNO  
WXYZ  
SPEED DIAL  
START/  
ENTER  
Z
A
PQRS  
REDIAL  
STOP  
OPER  
SPEAKER  
DOWN  
26  
27 28 29  
30  
31  
JOB STATUS key  
17  
Two types of information appear in the display: prompts related to operations  
you are performing, and information about how the fax machine is using the  
telephone line (transmitting, receiving, etc.). Press this key to change  
between the two types of information.  
DUPLEX SCAN key  
Press this key to transmit or copy a two-sided document.  
18  
19  
PRIORITY key  
Press this key when you need to transmit a document ahead of other  
documents waiting in memory for transmission.  
BROADCAST key  
Press this key to send a fax to a group of receiving fax machines.  
20  
11  
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PERSONAL BOOK  
Press this key to use or store an auto-dial number in a personal book. If the  
book has a passcode, enter the passcode; otherwise, select the book with  
21  
START/  
or  
and press  
ENTER  
.
SPEED DIAL key  
Press this key to dial a Speed Dial number.  
22  
23  
24  
MENU key  
Press this key to select special functions and settings.  
UP and DOWN arrow keys  
Volume setting: Press these keys to change the speaker volume when the  
SPEAKER key has been pressed, or the ringer volume at any other time.  
COPY/HELP key  
25  
When a document is in the feeder, press this key to make a copy of a  
document. At any other time, press this key to print out the Help List, a quick  
reference guide to the operation of your fax machine.  
Dial keypad (numeric keys)  
Use these keys to dial and program fax numbers.  
26  
27  
28  
REDIAL key  
Press this key to automatically redial the last number dialed.  
SPEAKER key  
Press this key when transmitting a document by Normal Dialling to listen to  
the line and verify the response of the receiving fax machine.  
START/ENTER key  
29  
30  
Press this key to begin fax transmission when using Speed Dialling, Direct  
Keypad Dialling, or Normal Dialling. This key is also used to select settings  
and complete entries when storing names and numbers.  
Left and right arrow keys  
Auto-dial numbers: Press these keys to search for an auto-dial number  
when sending a fax.  
MENU key settings: Press these keys after pressing the MENU key to scroll  
through the MENU key settings.  
STOP key  
31  
Press this key to cancel an operation before it is completed.  
12  
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1. Installation  
Unpacking Checklist  
Before setting up, make sure you have all of the following items. If any are  
missing, contact your dealer.  
Power cord  
Telephone  
line cord  
ADF exit tray  
Toner  
cartridge  
Drum  
cartridge  
Operation  
manual  
Received  
document tray  
Paper  
Adaptor  
(for New  
Zealand)  
Rapid Key  
labels  
Adaptor  
(for Australia)  
size  
labels  
Points to keep in mind when setting up  
Do not place the  
machine near  
heaters or air  
conditioners.  
Do not place the  
machine in direct  
sunlight.  
Keep dust away from  
the machine.  
Keep the area  
around the  
machine clear.  
About condensation  
If the machine is moved from a cold to a warm place, it is possible that  
condensation may form on the scanning glass, preventing proper scanning of  
documents for transmission. To remove the condensation, turn on the power  
and wait approximately two hours before using the machine.  
13  
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Connections  
Connections  
Connecting the power cord  
Connect the female end of the power cord to the fax machine as shown. Insert  
the male end into a 230-240 V, 50 Hz, earthed (3-prong) AC outlet.  
Important!  
The fax machine requires its own dedicated power outlet. The power outlet  
must not be shared with any other devices. In particular, do not use an  
extension cord to connect multiple devices to the outlet.  
♦ The power outlet must be installed near the machine and must be easily  
accessible.  
♦ When disconnecting the machine, unplug the telephone line cord before  
unplugging the power cord.  
Press the power  
switch to turn on  
the power.  
Note: If your area experiences a high incidence of lightning or power surges, we  
recommend that you install surge protectors for the power and telephone lines.  
Surge protectors can be purchased at most telephone specialty stores.  
14  
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Connections  
Connecting the telephone line cord  
Insert one end of the telephone line cord into the adaptor. Insert the other end  
of the line cord into the socket on the back of the machine marked TEL. LINE.  
Plug the adaptor into the telephone socket on the wall.  
For Australia  
For New Zealand  
Note for Australia: The fax machine is set for touch-tone dialling. If you are on a  
pulse dial (rotary) line, you must set the fax machine for pulse dialling by changing  
Option Setting 22. See page 104. (In New Zealand, only tone dialling is used.)  
Moving your fax and reconnecting  
Should it be necessary to move your fax to a new location, first disconnect the  
telephone line cord before disconnecting the power lead. When reconnecting,  
it is necessary to connect the power lead before connecting the telephone line  
cord.  
Connecting a telephone (optional)  
If desired, you can connect a telephone to the TEL. SET socket on the back of  
the machine.  
Note: In New Zealand, not all  
standard telephones will respond to  
incoming ringing when connected to  
the TEL. SET socket on the machine.  
15  
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Connections  
Attaching the ADF exit tray  
Insert the protrusion on the right side of the machine into the hole in the right  
side of the ADF exit tray –, then bend the tray slightly and insert so that the  
protrusion on the left side of the machine goes into the hole on the left side of  
the ADF exit tray —. Pull out the tray extension ˜.  
1
2
3
Attaching the received document tray  
Slide the received document tray into the machine as shown. When it stops,  
lift the end slightly and push in so that the tray locks into place.  
Important!  
The received document tray must  
be attached for the fax machine  
to operate properly.  
Verification Stamp option  
Note: This feature is available as an option. Consult your dealer if you wish to  
use this feature.  
When transmitting a document, you can have the fax machine stamp each  
document page as it is scanned. After scanning, you can check to see if all  
documents have been stamped to verify that no double feeds occurred. (A  
double feed occurs when two pages are fed through the scanner at once,  
which means that one of the pages is not scanned.)  
To use this function, have your dealer install the Verification Stamp option,  
and then set Option Setting 29 to ON as explained on page 105.  
16  
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Installing the Print Cartridges  
Installing the Print Cartridges  
Follow the steps below to install or replace the toner and drum cartridges.  
♦ The initial starter toner cartridge included with the fax machine can print  
approximately 3000 A4-size pages (4% coverage of each page; continuous  
printing).  
♦ The replacement toner cartridge (FO-59DC) can print approximately 6000  
A4-size pages.  
♦ The drum cartridge (FO-47DR) can print approximately 20,000 A4-size  
pages.  
1 Press the cover release to open the  
print compartment cover.  
• Caution!  
The fusing unit inside the print  
compartment becomes very hot during  
operation. Be careful not to touch the  
inside of the compartment.  
2 If you are replacing the toner cartridge,  
remove the old cartridge and dispose  
of it according to local regulations.  
Go directly to Step 6 if you are only  
replacing the toner cartridge and not  
the drum cartridge.  
• If you are replacing the drum cartridge  
but not the toner cartridge, remove the  
toner cartridge and place it on a sheet  
of paper.  
To make the cartridge more  
compact for disposal, press  
the buttons on the ends of the  
handle and fold the handle  
down.  
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Installing the Print Cartridges  
3 If you are replacing the drum cartridge,  
remove the old cartridge and dispose  
of it according to local regulations.  
4 Remove the new drum cartridge from  
its packaging. Insert the drum  
cartridge into the print compartment.  
BLUE  
• Caution! Excessive exposure to light  
will damage the drum cartridge. Install  
the cartridge promptly after removing it  
from its packaging.  
GREEN  
• Make sure the drum cartridge is  
inserted in as far as it will go.  
5 If you are installing a new toner  
cartridge, remove the new toner  
cartridge from its packaging. Remove  
the tape from the cartridge and then  
open the cartridge handle so that it  
stands straight up.  
6 Shake as indicated by the arrows to  
distribute the toner evenly within the  
cartridge.  
• If the toner is still lumpy after shaking,  
the gears in the cartridge may make a  
noticeable sound when the print  
compartment cover is closed after  
installing the cartridge. This is normal  
and does not indicate a problem.  
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Installing the Print Cartridges  
7 Hold the toner cartridge by the handle  
and insert it into the print  
compartment.  
• Make sure the toner cartridge clicks  
BLUE  
into place.  
• The handle can be left standing up.  
GREEN  
8 Close the print compartment cover.  
LIFE  
V
9 Reset the drum counter by pressing  
(flip up the Rapid Key  
START/  
3
overlay),  
, and  
ENTER  
.
• Note: The toner counter automatically resets each time you replace the  
toner cartridge. There is normally no need to reset the toner counter  
manually. Should you find it necessary to manually reset the toner counter,  
LIFE  
V
START/  
ENTER  
2
press  
(flip up the Rapid Key overlay),  
, and  
.
Note: The print compartment cover may become noticeably warm if a large  
number of pages are successively printed. This is normal and does not indicate a  
problem in the machine.  
19  
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Installing the Print Cartridges  
When to replace the toner cartridge  
When the toner cartridge nears empty (about 100 pages can still be printed),  
the toner cartridge indicator on the operation panel will blink. When the toner  
cartridge is empty, the toner cartridge indicator will light steadily and  
REPLACE TONER will appear in the display. Printing will no longer be  
possible. Use the following replacement toner cartridge:  
Sharp FO-59DC toner cartridge  
Hint:  
When the toner cartridge nears empty, try taking it out of the machine and  
shaking it. This may increase the number of pages that can be printed before  
the toner runs out.  
When to replace the drum cartridge  
When the drum cartridge nears the end of its life, the ALARM indicator on the  
operation panel will blink and DRUM LIFE REACHED will appear in the  
display (this message appears when approximately 1000 pages can still be  
printed). Use the following replacement drum cartridge:  
Sharp FO-47DR drum cartridge  
20  
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Loading Printing Paper  
Loading Printing Paper  
2
You can load up to 250 sheets of A4 paper (80 g/m ) in the paper tray.  
♦ A paper cassette is available as an option. Up to 500 sheets of A4 paper  
can be loaded in the paper cassette.To have the cassette installed, consult  
your dealer.  
Important: Do not use the back side of paper that has already been printed  
on.  
Note: If you need to add paper to the tray or cassette while paper still  
remains, remove the remaining paper and combine it into a single stack with  
the new paper.  
Loading paper in the paper tray  
1 Remove the received document tray.  
Red line  
2 Insert a stack of paper into the tray,  
print side up.  
• Important! The stack of paper must not  
be higher than the red line on the paper  
tray.  
3 Squeeze the paper guide and move it  
to match the length of the paper you  
are loading.  
An “A4” paper size label  
can be attached here  
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Loading Printing Paper  
4 Replace the received document tray.  
• The received document tray must be  
attached for the fax machine to operate  
properly.  
Loading paper in the paper cassette (if installed)  
1 Grasp the hand-hold on the cassette  
and pull the cassette out until it stops.  
2 Push the pressure plate down until it  
locks into position.  
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Loading Printing Paper  
3 Squeeze the paper guide and pull up to  
1
move it to the appropriate holes for the  
length of the paper. Push the guide  
down into the holes.  
2
4 Place a stack of paper in the cassette,  
print side up.  
• Make sure the stack of paper is not  
higher than the two tabs on the paper  
guide and the two metal tabs. If it is,  
remove some of the paper.  
• If you find it difficult to load the paper,  
remove the cassette from the machine.  
(Pull the cassette out as far as it will go,  
grasp the left side of the cassette with  
your left hand, and then lift it up and out  
with both hands.)  
5 Push the cassette back into the  
machine, making sure it clicks into  
place.  
23  
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Entering Your Name and Fax Number  
Entering Your Name and Fax Number  
To have your name and fax number automatically appear at the top of each  
fax page you send, follow the steps below to program this information.  
Display:  
MENU  
3
1 Press  
2 Press  
and  
.
3:ENTRY MODE  
ENTER #(01-10,  
,
)
3
0
and  
.
03:OWN PASSCODE SET  
ENTER FAX #  
3 Enter your fax number (max. of 20 digits) by pressing the numeric keys.  
• To insert a space between digits, press  
. To enter a “+”, press  
.
STOP  
• To clear a mistake, press  
.
START/  
ENTER SENDER’S NAME  
4 Press  
ENTER  
.
5 Flip the Rapid Key overlay down (if it is up), and enter your name by  
pressing the appropriate letter keys as shown below. (Max. of 24  
characters.)  
|
Caps Lock  
S
H / }  
Example: SHARP =  
A /  
P / =  
R / $  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.au  
39  
DEL  
34  
;
35  
38  
.
Space  
SHIFT  
/
:
_
-
,
24  
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Entering Your Name and Fax Number  
Space  
• To enter a space, press  
• To change case, press  
• To clear a mistake, press  
.
.
.
Caps Lock  
DEL  
• To enter a number as part of a name, press the appropriate numeric key. To  
enter the symbol on a letter key (the character to the right of the slash),  
SYMBOL  
press  
(“SYM” will appear in the display) and then the letter key  
again to turn off symbol entry mode).  
SYMBOL  
(press  
• To move the cursor, press  
or  
. To switch between letter insertion  
and letter replacement mode when the cursor is in the middle of a  
MENU  
sequence of letters, press  
.
START/  
04: DATE &TIME SET  
PRESS START KEY  
6 Press  
7 Press  
ENTER  
.
STOP  
twice to return to the date and time display.  
25  
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Setting the Date and Time  
Setting the Date and Time  
The date and time appear in the display, in reports, and at the top of each  
page you transmit. Set the date and time by pressing the keys on the  
operation panel as shown below.  
Display:  
MENU  
3
1 Press  
2 Press  
and  
.
3:ENTRY MODE  
ENTER #(01-10,  
,
)
4
0
and  
.
04:DATE&TIME SET  
DATE 08-06-2003  
(The currently set date will appear  
to the right of “DATE”)  
3 Enter a two-digit number for the day (“01” to “31”).  
5
0
Example: The 5th  
• To correct a mistake, press  
to move the cursor back to the mistake and  
then enter the correct number.  
4 Enter a two-digit number for the month (“01” for January, “02” for  
February, “12” for December, etc.).  
3
0
Example: March  
5 Enter the year (four digits).  
2
3
0
0
Example: 2003  
6 Enter a two-digit number for the hour (“00” to “23”) and a two-digit  
number for the minute (“00” to “59”).  
2
5
0
9
Example: 9:25  
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Setting the Date and Time  
START/  
ENTER  
7 Press  
8 Press  
to start the clock.  
STOP  
twice to return to the date and time display.  
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Volume Adjustment  
Volume Adjustment  
You can adjust the volume of the speaker and ringer using  
and  
.
Speaker  
SPEAKER  
1 Press  
2 Press  
.
or  
to select the  
Display:  
desired volume level.  
SPEAKER VOLUME  
HIGH  
SPEAKER VOLUME  
MIDDLE  
SPEAKER VOLUME  
LOW  
SPEAKER  
3 Press  
to turn off the speaker.  
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Volume Adjustment  
Ringer  
Display:  
1 Press the  
or  
to select the  
desired volume level. (Make sure  
RINGER VOLUME  
HIGH  
SPEAKER  
has not been pressed.)  
• The ringer will ring once at the selected  
level, and then the date and time will  
reappear in the display.  
RINGER VOLUME  
MIDDLE  
RINGER VOLUME  
LOW  
RINGER VOLUME  
OFF OK?(PRESS START)  
2 If you selected “RINGER VOLUME OFF: OK?” to turn off the ringer,  
START/  
press  
ENTER  
to confirm your selection.  
29  
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2. Sending Documents  
Transmittable Documents  
Size and weight  
The size and weight of documents that you can load in the document feeder  
depend on whether you load one page at a time or several pages at once.  
Loading one page at a time:  
Minimum  
size  
Maximum  
size  
279 mm  
148 mm  
483 mm  
128 mm  
Minimum  
weight  
Maximum  
weight  
52 g/m²  
157 g/m²  
Loading multiple pages at once (A4 size: max. 50 pages):  
Minimum  
Maximum  
size  
256 mm  
148 mm  
size  
128 mm  
364 mm  
Minimum  
weight  
Maximum  
weight  
52 g/m²  
80 g/m²  
30  
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Transmittable Documents  
Maximum scanning area  
The area of the document that the fax machine can scan is slightly smaller  
than the actual document size. Any letters or graphics outside this area will  
not be scanned.  
Maximum scanning width:  
Maximum scanning length:  
208 mm  
The length of the document minus 4 mm  
from the top and bottom of the  
document.  
Other restrictions  
♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.  
♦ Ink, glue, and correcting fluid on documents must be dry before they pass  
through the document feeder.  
♦ All clips, staples, and pins must be removed from documents before loading  
in the feeder. If these are not removed, they may damage the machine.  
♦ Documents which are patched, taped, torn, smaller than the minimum size,  
carbon backed, easily smudged, or have a slick, coated surface should be  
photocopied, and the copy loaded in the feeder.  
31  
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Loading the Document  
Loading the Document  
Up to 50 A4-size pages can be placed in the feeder at one time. The pages  
will automatically feed into the machine starting from the bottom page.  
♦ If you need to send or copy more than 50 pages, place the additional pages  
gently and carefully in the feeder just before the last page is scanned. Do  
not try to force them in, as this may cause double-feeding or jamming.  
♦ If your document consists of several large or thick pages which must be  
loaded one at a time, insert each page into the feeder as the previous page  
is being scanned. Insert gently to prevent double-feeding.  
1 Adjust the document guides to the  
width of your document.  
2 Place the document face down and  
push it gently into the document  
feeder. The top edge of the document  
should enter the machine first.  
• The feeder will draw the leading edge of  
the document into the machine. SEND  
READY will appear in the display.  
Note: When inserting a large number  
of pages in the feeder, slant the front  
end of the stack so that the bottom  
pages enter first.  
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Adjusting the Resolution and Contrast  
3 Adjust the resolution and/or contrast settings (if desired) and then dial  
the receiving machine as explained in the following sections.  
Adjusting the Resolution and Contrast  
If desired, you can adjust the resolution and contrast before sending a  
document.  
Resolution  
The fax machine has four resolution settings:  
STANDARD  
Use STANDARD for ordinary documents. This  
setting gives you the fastest and most  
economical transmission.  
Use FINE for documents containing small letters  
or fine drawings.  
FINE  
Use SUPER FINE for documents containing  
very small letters or very fine drawings.  
SUPER FINE  
HALF TONE  
Use HALF TONE for photographs and  
illustrations. The original will be reproduced in  
64 shades of gray.  
The default resolution setting is STANDARD. If you don’t adjust the resolution  
before sending a document, the fax machine will automatically use  
STANDARD resolution.  
♦ In order to transmit in FINE or SUPER FINE resolution, the receiving fax  
machine must also have that resolution. If it doesn’t, the next best available  
setting will be used.  
♦ The resolution settings are only effective for transmitting and copying a  
document. They are not effective for receiving a document.  
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Adjusting the Resolution and Contrast  
To adjust the resolution setting, press  
RESOLUTION  
one or more times until the  
indicator light next to the desired setting comes on.  
HALF TONE  
RESOLUTION  
STANDARD  
FINE  
SUPER FINE  
Contrast  
The fax machine has three contrast settings:  
AUTO  
DARK  
LIGHT  
Use AUTO for normal documents.  
Use DARK for faint documents.  
Use LIGHT for documents with a dark  
background.  
The default setting is AUTO.  
CONTRAST  
To adjust the contrast, press  
display.  
until the desired setting appears in the  
( AUTO)  
M:00% SEND READY  
CONTRAST  
( DARK)  
M:00% SEND READY  
(LIGHT)  
M:00% SEND READY  
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Sending a Fax by Normal Dialling  
Sending a Fax by Normal Dialling  
SPEAKER  
With Normal Dialling, you press  
keys.  
and then dial by pressing the numeric  
♦ Normal Dialling allows you to listen to the line through the speaker to make  
sure the other fax machine is responding. (Note that the speaker is not a  
speakerphone; it cannot be used for talking.)  
♦ If you have connected an extension telephone to the fax machine, you can  
also pick up the extension phone and dial using the extension phone (do  
SPEAKER  
not press  
on the fax machine). If a person answers, you will be able  
to speak to them through the phone before sending a fax.  
SPEAKER  
Note: If you press  
to dial, you will not be able to speak using an extension  
phone connected to the fax machine in the event that a person answers.  
1 Load the document(s). (Note: If  
desired, you can load the document  
after dialling in Step 3, below.)  
• SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
SPEAKER  
2 Press  
or pick up an extension phone connected to the fax  
machine. Listen for the dial tone.  
SPEAKER  
3 If you pressed  
, dial the number of the receiving machine by  
pressing the numeric keys on the fax machine.  
If you are using an extension phone, dial using the keypad on the  
extension phone.  
35  
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Programming Auto-Dial Numbers  
START/  
ENTER  
4 Wait for the connection. When you hear a fax tone, press  
fax machine.  
on the  
• If a person answers and you are using an extension phone, ask them to  
START/  
press their Start key. When you hear the fax tone, press  
machine.  
ENTER  
on your fax  
Using the REDIAL key  
REDIAL  
You can press  
to redial the last number dialed. To send a document,  
START/  
press  
ENTER  
when you hear the fax tone after the connection is established.  
REDIAL  
Note that the speaker is automatically activated when you press  
.
Programming Auto-Dial Numbers  
You can dial a fax number by simply pressing a Rapid Key, or by pressing  
SPEED DIAL  
and entering an abbreviated Speed Dial number.  
To use a Rapid Key or Speed Dial number, you must first program the full fax  
number in the Rapid Key or Speed Dial number. It is usually convenient to  
program your most frequently dialed numbers in Rapid Keys.  
♦ Up to 59 Rapid Keys can be programmed for shared use.  
♦ Up to 75 Speed Dial numbers can be programmed for shared use.  
You can also create personal books for auto-dial numbers. Up to 59 Rapid  
Keys and 16 Speed Dial numbers can be stored in each personal book. For  
information on creating and using personal books, see page 50.  
36  
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Programming Auto-Dial Numbers  
Display:  
MENU  
3
1 Press  
and  
.
3:ENTRY MODE  
ENTER #(01-10,  
,
)
01: DESTINATION  
1=SET, 2=CLEAR  
1
0
2 Press  
3 Press  
and  
.
1: DESTINATION SET  
ENTER RAPID OR SPEED  
1
to select SET.  
4 To program a Rapid Key number, press the Rapid Key that you wish to  
use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.)  
SPEED DIAL  
To program a Speed Dial number, press  
and then enter the  
number from “1” to “75” that you wish to use. (If you enter less than two  
START/  
digits, press  
ENTER  
to complete the entry.)  
5 Enter the fax number by pressing the numeric keys (max. of 60 digits  
including pauses).  
DEL  
• To clear a mistake, press  
.
• If a pause is required between any of the digits to access a special service  
REDIAL  
or an outside line, press  
(two seconds per pause). The pause will  
appear as a hyphen. Several pauses can be entered in a row.  
START/  
6 Press  
ENTER  
.
7 Enter the name of the party by pressing the letter entry keys  
(max. of 20 characters). (Make sure the Rapid Key overlay is flipped  
down.)  
|
Caps Lock  
S
H / }  
Example: SHARP =  
A /  
P / =  
R / $  
• If you don’t want to enter a name, go directly to Step 8.  
37  
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Programming Auto-Dial Numbers  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
35  
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.au  
39  
DEL  
34  
;
38  
.
Space  
SHIFT  
/
:
_
-
,
Space  
• To enter a space, press  
.
• To change case, press  
.
Caps Lock  
DEL  
• To clear a mistake, press  
.
• To enter a number as part of a name, press the appropriate numeric key. To  
enter the symbol on a letter key (the character to the right of the slash),  
SYMBOL  
press  
(“SYM” will appear in the display) and then the letter key  
SYMBOL  
(press  
again to turn off symbol entry mode).  
• To move the cursor, press  
or  
. To switch between letter insertion  
and letter replacement mode when the cursor is in the middle of a  
MENU  
sequence of letters, press  
.
START/  
CHAIN DIAL  
1=SET, 2=CANCEL  
8 Press  
9 Press  
ENTER  
.
1
if the number programmed is an area code or access code to  
be used for Chain Dialling (see Chain Dialling at the end of this  
START/  
2
procedure). Press  
(or  
ENTER  
) if the number is a regular fax number.  
STOP  
10 Return to Step 4 to program another number, or press  
to return to the date and time display.  
repeatedly  
• If you programmed a Rapid Key number, you can write the name of the  
party on the label above the Rapid Key.  
38  
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Programming Auto-Dial Numbers  
Chain Dialling for area and access codes  
You can also program an area code or access code in a Rapid Key or Speed  
1
Dial number using the above programming procedure. In Step 9, press  
set the number as a Chain Dialling number.  
to  
After you dial an area code or access code using a Rapid Key or Speed Dial  
number set for Chain Dialling, the fax machine will wait for you to dial the  
remainder of the number (you can dial the remainder of the number by  
pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed  
Dial number, or by pressing numeric keys). Note that the remainder of the  
number should not be set as a Chain Dial number if programmed in a Rapid  
Key or Speed Dial number.  
♦ The maximum number of digits that can be dialed at one time by Chain  
Dialling is 60.  
Editing auto-dial numbers  
To make changes in a number previously stored, repeat the programming  
procedure. Select the Rapid Key or Speed Dial number for which you want to  
make changes in Step 4, and then change the number(s) and/or name(s)  
when they appear in the display (Steps 5 and 7).  
Clearing auto-dial numbers  
Note: You cannot clear a number if it is used in a program or timer operation, or if  
it is included in a Group Key. First clear the number from the operation or group,  
then perform the following clearing procedure. To check where the number is  
used, print out the Program/Group List or the Timer List as explained on page 107.  
Display:  
MENU  
3
1 Press  
and  
.
3:ENTRY MODE  
ENTER #(01-10,  
,
)
01: DESTINATION  
1=SET, 2=CLEAR  
1
0
2
2 Press  
3 Press  
and  
.
2: DESTINATION CLEAR  
ENTER RAPID OR SPEED  
to select CLEAR.  
39  
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Programming Auto-Dial Numbers  
4 To clear a Rapid Key, press the Rapid Key.  
SPEED DIAL  
To clear a Speed Dial number, press  
and then enter the number  
START/  
with the numeric keys. (If you enter less than two digits, press  
complete the entry.)  
ENTER  
to  
START/  
5 Press  
ENTER  
.
STOP  
6 Return to Step 4 to clear another number, or press  
return to the date and time display.  
repeatedly to  
40  
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Sending a Fax by Automatic Dialling  
Sending a Fax by Automatic Dialling  
Dual Access  
The fax machine features full dual access, which means that you can load a  
document and dial by automatic dialling even when the fax machine is  
occupied with another job. After you dial, your document will be immediately  
scanned into memory and then transmitted once all previously stored jobs  
have been completed.  
If more than one document has been scanned into memory for transmission,  
the documents (jobs) will be transmitted in the order in which they were  
scanned. If you have an urgent transmission and do not want to wait until  
PRIORITY  
previously stored jobs are completed, you can press  
after loading  
your document. Your document will be transmitted immediately after the  
current job is finished.  
If you don’t want the document to be transmitted from memory, you can press  
DOCUMENT  
M/?  
after loading the document. Your machine will call the receving fax  
machine immediately after the current job is finished (ahead of any previously  
stored jobs in memory), and the document will be scanned as soon as the  
connection is established.  
♦ Approximately 124 pages of average content can be held in memory. Less  
pages can be held if any were scanned using fine or halftone resolution.  
♦ The amount of memory currently occupied appears as a percentage  
("M:00%") in the display.  
41  
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Sending a Fax by Automatic Dialling  
Rapid Key Dialling  
If the number you want to dial has been programmed in a Rapid Key, you can  
dial it by pressing the Rapid Key.  
1 Load the document(s).  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
• To send the document ahead of other  
documents waiting for transmission,  
PRIORITY  
press  
.
• To send the document directly from the  
feeder (not through memory), press  
DOCUMENT  
. (Flip up the Rapid Key overlay  
M/?  
if it is down.)  
2 Press the appropriate Rapid Key.  
• The name of the receiving party will appear in the display. If no name was  
stored, the fax number will appear. (If the name or number is incorrect,  
STOP  
press  
.)  
• The document will be automatically transmitted once the connection is  
established.  
42  
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Sending a Fax by Automatic Dialling  
Speed Dialling  
If the number you want to dial has been programmed in a Speed Dial number,  
SPEED DIAL  
you can dial it by pressing  
and then entering the Speed Dial number.  
1 Load the document(s).  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
• To send the document ahead of other  
documents waiting for transmission,  
PRIORITY  
press  
.
• To send the document directly from the  
feeder (not through memory), press  
DOCUMENT  
. (Flip up the Rapid Key overlay  
M/?  
if it is down.)  
SPEED DIAL  
2 Press  
and then enter the Speed Dial number by pressing the  
numeric keys.  
START/  
ENTER  
• If you enter less than 2 digits for the Speed Dial number, press  
to  
complete the entry.  
START/  
ENTER  
3 Check the display. If the name or number shown is correct, press  
.
STOP  
(If not, press  
and then repeat Step 2.)  
43  
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Sending a Fax by Automatic Dialling  
Direct Keypad Dialling  
START/  
ENTER  
You can also enter a full number with the number keys and then press  
to begin dialling.  
1 Load the document(s). (Note: If  
desired, you can load the document  
after dialling in Step 2, below.)  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
• To send the document ahead of other documents waiting for transmission,  
PRIORITY  
press  
.
• To send the document directly from the feeder (not through memory), press  
DOCUMENT  
M/?  
. (Flip up the Rapid Key overlay if it is down.)  
2 Enter the number of the receiving machine by pressing the numeric  
keys.  
• If a pause is required between any of the digits to access a special service  
REDIAL  
or an outside line, press  
(two seconds per pause). The pause will  
appear as a hyphen. Several pauses can be entered in a row.  
3 Check the display. If the number of the receiving machine shown is  
START/  
correct, press  
ENTER  
.
STOP  
• If it is not correct, press  
to backspace and clear one digit at a time,  
and then re-enter the correct digit(s).  
44  
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Sending a Fax by Automatic Dialling  
Searching for an auto-dial number  
If you don’t remember the Rapid Key or Speed Dial number in which you have  
programmed a particular fax number, you can search for the number by  
following the steps below. Once you have found the number, you can dial it  
START/  
and transmit the loaded document by simply pressing  
ENTER  
.
♦ You can also use this procedure to search for Group Keys and Program  
Keys (the name you programmed for the Group or Program key will  
appear). This can be done at any point in a transmission or polling  
procedure where you need to press a Group Key or a Program Key.  
1 Load the document(s).  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
Display:  
A
2 Press  
to search from the  
SEARCH DIAL  
Z
beginning of the alphabet, or  
search from the end.  
to  
3 Enter the first character of the stored name by pressing the appropriate  
letter entry key.  
• If you don’t remember the first letter, go to Step 4 (you will scroll through the  
list from the beginning).  
4 Press  
or  
to scroll through the names. Stop when the desired  
name appears in the display.  
• If no numbers have been stored under the entered letter, NOT FOUND will  
appear.  
45  
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Sending a Fax by Automatic Dialling  
START/  
5 Press  
ENTER  
. The document will be automatically transmitted once the  
connection is established.  
Chain Dialling  
An auto-dial number set for Chain Dialling can be combined with another  
auto-dial number or digits entered manually with the numeric keys to dial one  
phone number up to 60 digits long. The following are some examples of how  
this can be done:  
♦ Press appropriate Rapid Keys in the proper order. For example, press  
Rapid Key 01 (set for Chain Dialling), then Rapid Key 02 (not set for Chain  
Dialling).  
♦ Press a Rapid Key (set for Chain Dialling) and then manually enter a  
START/  
number by pressing appropriate numeric keys. Press  
numeric key to begin transmission.  
ENTER  
after the final  
If the memory becomes full...  
If the memory becomes full while a document is being scanned, MEMORY  
FULL will appear in the display. If Option Setting 23 (Quick On-line) is set to  
ON, scanning will automatically resume when memory becomes free again as  
pages are transmitted. (Note: Quick On-Line is initially set to ON at the  
factory. To change the setting, see page 104.)  
If Quick On-Line is set to OFF the transmission will be cancelled and  
STOP  
MEMORY FULL ERROR will appear in the display. Press  
to clear the  
message. Try the transmission again later when memory is free.  
46  
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Sending a Fax by Automatic Dialling  
Checking the status of the current job  
The display normally shows the date and time and prompts related to  
operations you are performing. To check and see what number the fax  
machine is currently calling or transmitting to, or what number the fax machine  
is currently receiving a document from (if this information is available), press  
JOB STATUS  
. Information on the current job will appear in the display. To switch  
JOB STATUS  
back to the date and time display, press  
again.  
To cancel a fax transmission or reception  
To cancel a fax transmission or reception that is currently in progress, press  
JOB STATUS  
so that the status of the transmission or reception appears in the  
STOP  
display, and then press  
.
Checking and canceling stored transmission jobs  
To display information on jobs that are waiting in memory for transmission,  
follow the steps below. You can also cancel a transmission job with this  
procedure.  
MEM.STATUS  
Display:  
1 Press  
(flip up the Rapid Key  
B
TX STATUS  
PRESS  
(005)  
2
overlay) and then  
.
OR  
The number of  
stored transmission  
jobs appears here  
2 Press  
or  
to scroll through the list of transmission jobs. The name  
(or number) of each receiving party will appear in the display, together  
with the 3-digit memory number assigned to the transmission.  
START/  
DEL  
To cancel a transmission, press  
and then  
ENTER  
while the  
transmission appears in the display.  
47  
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Sending a Fax by Automatic Dialling  
STOP  
3 When you have finished checking the list, press  
the date and time display.  
twice to return to  
Note: To print out a list of the documents waiting in memory for transmission,  
MEM.STATUS  
5
press  
and then  
.
B
Canceling a memory transmission by number  
If you know the memory number assigned to a memory transmission, you can  
cancel it with the following procedure. (If you don’t know the memory number,  
use the preceding procedure.)  
Display:  
MEM.STATUS  
1 Press  
(flip up the Rapid Key  
B
4: MESSAGE CLEAR  
ENTER MESSAGE #  
4
overlay) and then  
.
2 Enter the 3-digit memory number assigned to the transmission you wish  
to cancel.  
START/  
3 Press  
ENTER  
.
48  
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Sending a Fax by Automatic Dialling  
Automatic redialling  
If you use automatic dialling (including Direct Keypad Dialling) and the line is  
busy, the fax machine will automatically redial the number. The fax machine  
will make 2 redialling attempts at intervals of 5 minutes.  
JOB STATUS  
To cancel automatic redialling, press  
to show the job status in the  
display (make sure that RECALL MODE appears on the top line of the display  
and the number of the receiving party appears on the bottom line to the right),  
STOP  
and then press  
.
♦ Under certain conditions (for example if a person answers the call on a  
telephone), automatic redialling may stop before two redialling attempts are  
made.  
Memory Retransmission  
If a line error occurs during any type of memory transmission, the fax machine  
will automatically redial the number and attempt to complete the transmission.  
Retransmission will begin from the page which was being transmitted when  
the error occurred.  
The fax machine will make 2 retransmission attempts at intervals of 2.5  
minutes.  
♦ The numbering of pages retransmitted will begin from "1" again.  
♦ If an error or power failure occurs during transmission of a cover sheet,  
retransmission will not take place.  
JOB STATUS  
♦ To cancel retransmission, press  
to show the job status in the  
display (make sure that RETRY MODE appears on the top line of the  
display and the number of the receiving party appears on the bottom line to  
STOP  
the right), and then press  
.
49  
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Creating and Using Personal Books  
Creating and Using Personal Books  
Up to 10 personal books can be created that allow inviduals to program Rapid  
Key and Speed Dial numbers for their own personal use.  
♦ Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be  
programmed in each personal book.  
♦ If desired, you can program a 4-digit passcode for a personal book. When  
this is done, the passcode must be entered to use or edit the book.  
PERSONAL  
BOOK  
You can open a personal book by pressing  
and then entering the  
book’s 4-digit passcode if it has a passcode, or by selecting the book with  
START/  
or  
and pressing  
ENTER  
. After opening the book, simply follow the desired  
procedure for programming or using a Rapid Key or Speed Dial number as  
explained elsewhere in this manual.  
Creating a personal directory book  
To create a new personal directory book, follow the steps below:  
Display:  
MENU  
3
1 Press  
2 Press  
3 Press  
, and  
.
3:ENTRY MODE  
ENTER #(01-10,  
,
)
1
1
0
and  
.
10: BOOK ENTRY MODE  
1=SET, 2=CLEAR  
1:BOOK SET MODE  
ENTER # (01 - 10)  
to select SET.  
4 Enter a 2-digit number from 01 to 10.  
• This number will identify the personal directory book.  
50  
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Creating and Using Personal Books  
5 Enter a name for the personal directory book by pressing the letter entry  
keys. (Make sure the Rapid Key overlay is down.)  
|
Caps Lock  
S
H / }  
Example: SHARP =  
A /  
P / =  
R / $  
• For more information on entering letters, see Step 5 on page 24.  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
35  
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.au  
39  
DEL  
34  
;
38  
.
Space  
SHIFT  
/
:
_
-
,
ENTER PASSCODE  
OR START TO SKIP  
START/  
ENTER  
6 Press  
.
7 Enter a four-digit passcode for the  
USE NAME AS FAX HDR  
1=YES, 2=NO  
personal directory book (this can be  
any four-digit number you like).  
If you do not wish to use a passcode,  
START/  
press  
ENTER  
to skip this step.  
1
8 Press  
if you wish to use the book name in the header of faxes sent  
using the book.  
2
Press  
to use the sender’s name entered on page 24.  
STOP  
9 Return to Step 4 to create another book, or press  
return to the date and time display.  
repeatedly to  
51  
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Creating and Using Personal Books  
Using a personal book  
To program or use a Rapid Key or Speed Dial number in a personal book, you  
must first open the book. Follow these steps:  
Display:  
PERSONAL  
BOOK  
1 Press  
.
SELECT PERSONAL BOOK  
BY KEY OR PASSCODE  
The display briefly shows the  
following and then reverts to the  
date and time:  
2 Enter the 4-digit passcode of your  
book.  
If the book doesn’t have a passcode,  
** PERSONAL BOOK **  
SUSAN  
press  
or  
until the name of the  
book appears in the display and then  
The name of your book  
appears on the bottom line.  
START/  
press  
ENTER  
.
3 When your book is open, all of the Rapid Keys on the operation panel  
automatically convert to keys for use in your book. Speed Dial numbers  
1 through 16 are also available for use in your book.  
You can perform the following operations in a book:  
♦ Program any Rapid Key, or a Speed Dial number from 1 to 16, as explained  
on page 36.  
♦ Use a Rapid Key to fax a document as explained on page 42.  
♦ Use a Speed Dial number to fax a document as explained on page 43.  
♦ Program a Group Key in your book using Rapid Key and Speed Dial  
numbers from your book (see page 65).  
♦ Broadcast a fax to multiple destinations using Rapid Keys, Speed Dial  
numbers, or a Group Key in your book (see page 63).  
♦ Set up a Program Key in your book (see page 85). (Note: Only Rapid Keys  
and Speed Dial numbers from your book can be used.)  
52  
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Creating and Using Personal Books  
♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers  
from your book (see page 71).  
♦ Set up a timer operation using a Rapid Key or Speed Dial number from your  
book (see page 77).  
♦ Print out the Destination List, Program/Group List, or Timer List (see page  
107). When printed from your book, these lists will show the corresponding  
information in your book.  
REDIAL  
♦ Press  
to redial the last number dialed from your book.  
Closing a book  
A book will automatically close when the operation performed from the book is  
completed. If you need to close a book before performing an operation, press  
STOP  
.
CANCEL BOOK?  
1=YES, 2=NO  
The display shows:  
1
Press  
to confirm that you want to close the book. Note that a book will  
also close automatically after one minute if no operation is performed.  
Canceling an operation performed from a book  
To cancel an operation that was set up from a book, you must first open the  
book (as explained on page 52) and then cancel the operation.  
For example, if you need to cancel a fax transmission that was performed from  
a book, open your book and then cancel the operation as explained on page  
47 or 48. Note that the job status of the fax can be checked without opening  
your book.  
To clear a Rapid Key or Speed Dial number in a book, open the book and then  
clear the key or number.  
53  
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Creating and Using Personal Books  
Clearing a book  
Note: Before you can clear a personal book, you must clear all Rapid Keys,  
Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a  
transmission or timer operation is pending that uses a number in a book, the  
book cannot be cleared until the operation is completed or cancelled.  
Display:  
MENU  
3
1 Press  
2 Press  
3 Press  
, and  
.
3:ENTRY MODE  
ENTER #(01-10,  
,
)
1
0
and  
.
10: BOOK ENTRY MODE  
1=SET, 2=CLEAR  
2
to select CLEAR.  
2: BOOK CLEAR MODE  
ENTER # (01 - 10)  
4 Enter the 2-digit number of the book you wish to clear.  
5 If the book has a passcode, enter the passcode.  
START/  
6 Press  
ENTER  
.
STOP  
7 Press  
repeatedly to return to the date and time display.  
54  
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Cover Sheet  
Cover Sheet  
You can have the fax machine generate a cover sheet and send it as the last page  
of your fax transmission. The cover sheet includes the date and time, the receiver’s  
name and number if a Rapid Key or Speed Dial number is used, the sender’s  
name and number, and the total number of pages.  
♦ Your name and number must be programmed in order for them to appear  
on the cover sheet (see page 24).  
♦ To have the recipient’s name appear, you must dial using a Rapid Key or  
Speed Dial number with the name programmed.  
(Example)  
1 Load the document(s).  
• SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
55  
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Cover Sheet  
2 Press COVER SHEET . (Flip up the Rapid Key  
C
overlay if it is down.)  
• The display will briefly show COVER SHEET MODE ENTERED and then  
revert to SEND READY.  
STOP  
• To cancel the cover sheet selection, press  
.
3 Dial the receiving party and transmit the fax.  
If desired, you can set your fax to automatically send a cover sheet with every  
COVER SHEET  
transmission (you do not have to press  
each time). This is  
C
accomplished by setting Option Setting 10 (Auto Cover Sheet) to YES as  
explained on page 102.  
56  
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Batch Page Numbering  
Batch Page Numbering  
You can change the page numbering of the transmitted document from simple  
numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash  
and the total number of pages being sent are added after each page number  
(for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for  
missing pages.  
1 Load the document(s).  
• SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
Display:  
2 Press PAGE COUNTER . (Flip up the Rapid Key  
Caps Lock  
ENTER # OF PAGE(S)  
ENTER # (01-99)  
overlay if it is down.)  
3 Enter the total number of pages (“01” to “99”) by pressing the numeric  
keys.  
5
0
Example: 5 pages  
• If you are sending a cover sheet, do not include it in the total number of  
pages (the number will be adjusted automatically).  
4 Dial the receiving machine and transmit the document.  
♦ If you need to cancel a batch number entry, remove the document from the  
STOP  
feeder or press  
.
♦ If the number of pages actually transmitted does not coincide with the batch  
number entered, the alarm will sound and PAGE COUNT ERROR will  
appear in the display. PAGE E. will also appear in the NOTE column of the  
Transaction Report if printed.  
57  
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3. Receiving Documents  
The fax machine has two modes for receiving calls:  
AUTO mode:  
Select this mode when you only want to receive faxes on the line connected to  
the fax machine. The fax machine will answer all calls automatically and  
receive incoming faxes.  
MANUAL mode:  
Select this mode when you have an extension phone connected to the same  
line as the fax machine and you want to receive both faxes and voice calls. All  
calls, including faxes, must be answered by picking up the extension  
phone.  
Setting the reception mode  
The reception mode is initially set to AUTO. To change the reception mode,  
follow these steps:  
MENU  
1:RECEIVE MODE  
1=AUTO, 2=MANUAL  
1
1 Press  
2 Press  
and  
.
1
2
to select AUTO, or  
to select MANUAL.  
Using AUTO Reception Mode  
In AUTO reception mode, the fax machine automatically answers all calls on 2  
rings and receives incoming faxes.  
♦ You can change the number of rings on which the machine answers calls  
by changing Option Setting 2 (see page 100).  
♦ If you pick up an extension phone before the fax machine answers, you can  
talk to the other party and/or receive a fax as explained in the following  
section, Using MANUAL Reception Mode.  
58  
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Using MANUAL Reception Mode  
Using MANUAL Reception Mode  
1 When the fax machine rings, answer  
the call on an extension phone  
connected to the same line.  
5
2 If you hear a fax tone, press  
extension phone, or press  
once and  
twice on the keypad of the  
START/  
ENTER  
on the fax machine.  
• If the other party first speaks with you, perform Step 2 after speaking.  
(Perform Step 2 before the sender presses their Start key to begin fax  
transmission.)  
• If there is a document in the feeder, remove the document before peforming  
Step 2 (otherwise the document will be transmitted).  
3 When RECEIVING appears in the  
display, hang up.  
Note: In New Zealand, not all standard telephones will respond to incoming  
ringing when connected to the TEL. SET socket on the machine.  
59  
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Substitute Reception to Memory  
Substitute Reception to Memory  
In situations where printing is not possible, such as when the fax machine  
runs out of paper or toner, or a paper jam occurs, incoming faxes will be  
received to memory.  
When you have received a fax to memory, FAX RCVD IN MEMORY will  
appear in the display, alternating with NO PAPER, REPLACE TONER, or  
PAPER JAM. When you add paper, replace the toner cartridge, or clear the  
jam, the stored faxes will automatically print out.  
You can display information on faxes received to memory by following these  
steps:  
Display:  
MEM.STATUS  
1 Press  
(flip up the Rapid Key  
B
RX STATUS  
PRESS OR  
(003)  
3
overlay) and  
.
The number of received  
faxes appears here  
2 Press  
or  
to scroll through the list of received faxes. The name (or  
number) of the sender of each document will successively appear in the  
display.  
STOP  
3 When you have finished checking the list, press  
the date and time display.  
twice to return to  
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4. Making Copies  
Your fax machine can also be used to make copies. Single and multiple copies  
(up to 99 per original) can be made, enabling the fax machine to double as an  
office copier.  
♦ You can perform all steps of a copy job even when the fax machine is busy  
printing other copy jobs, or when it is printing a received fax after the line  
has been disconnected. Your copy job will be automatically stored in  
memory and then printed when all previous printing jobs are completed.  
♦ The default resolution for copying is FINE. If desired, you can change the  
default resolution to SUPER FINE by changing Option Setting 30 (see page  
106).  
1 Load the document.  
• SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
Display:  
COPY/HELP  
2 Press  
.
COPY MODE  
ENTER #(01-99)  
01  
• If you are only making a single copy of  
the original (or of each original), press  
START/  
. Copying will begin.  
ENTER  
3 Enter the desired number of copies per  
original with the numeric keys.  
MULTI/SORT COPY MODE  
1=MULTI, 2=SORT  
• If the desired number of copies is from  
1 to 9, enter “0” first.  
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Making Copies  
1
4 Press  
(MULTI) if you do not want  
(SORT) if you  
the copies sorted, or  
Example of three copies  
each of three originals  
2
want the copies sorted.  
• Copying will begin.  
Originals  
C
B
A
Not sorted (MULTI COPY)  
Sorted (SORT COPY)  
A
B
C
C
C
A
C
B
B
B
C
A
B
B
A
A
C
A
Checking and canceling copy jobs in memory  
You can display the status of copy jobs in memory by following the steps  
below. You can also cancel a copy job with this procedure.  
Display:  
MEM.STATUS  
1 Press  
(flip up the Rapid Key  
B
COPY STATUS  
PRESS OR  
(005)  
1
overlay) and then  
.
The number of  
stored copy jobs  
appears here  
2 Press  
or  
to scroll through the list of copy jobs. The time the  
original was scanned into memory will appear in the display, together  
with the 3-digit memory number assigned to the job. To cancel a copy  
START/  
DEL  
job, press  
display.  
and then  
ENTER  
while the copy job appears in the  
STOP  
3 When you have finished checking the list, press  
the date and time display.  
twice to return to  
62  
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5. Special Functions  
Broadcasting  
The Broadcasting function allows you to send the same fax to as many as 154  
destinations in a single operation. First load the document, then enter the  
numbers of the receiving machines. The document will be automatically  
transmitted to each destination.  
1 Load the document (s).  
• SEND READY will appear in the  
display.  
Display:  
BROADCAST  
2 Press  
.
BROADCAST MODE  
ENTER STATION #  
3 Dial the receiving machines using one or more of the following  
methods:  
• Press one or more Rapid Keys.  
SPEED DIAL  
• Enter one or more Speed Dial numbers, pressing  
before each  
START/  
ENTER  
number. (If you enter less than 2 digits for a number, press  
complete the entry.)  
to  
• Enter one or more full fax numbers with the numeric keys (max. 60 digits  
START/  
per full number), pressing  
ENTER  
after each full number. (Maximum of 20 full  
numbers; less if a large number of programs, timer operations, and/or  
group keys have been stored.)  
• Press one or more Group Keys. (See Storing numbers in Group Keys on  
page 65.)  
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Broadcasting  
Note: If you need to delete a number, press  
or  
until the destination  
STOP  
appears in the display and then press  
.
START/  
BROADCAST MODE  
SELECT THE MODE  
4 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
5 If desired, press  
contrast.  
and/or  
to set the resolution and  
START/  
6 Press  
ENTER  
twice. Transmission will begin.  
• A Transaction Report is automatically printed out after Broadcasting is  
completed. Check the "Note" column of the report to see if any of the  
locations are marked "Busy" or have a communication error code. If so,  
send the document to those locations again.  
Broadcasting using a Group Key  
If the fax machines to which you want to broadcast have all been programmed  
into one Group Key (see Storing numbers in Group Keys which follows), you  
can perform the broadcasting operation using the following simplified  
procedure:  
1 Load the document(s).  
• SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
2 Press the appropriate Group Key.  
Transmission will begin.  
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.au  
39  
DEL  
34  
;
38  
.
SHIFT  
/
:
_
-
,
64  
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Broadcasting  
Storing numbers in Group Keys  
Group Keys allow you to dial a group of fax numbers by simply pressing the  
appropriate Group Key once. To store a group of numbers in a Group Key,  
follow the steps below.  
♦ Any Rapid Key that is not already programmed as a Rapid Key or a  
Program Key can be used as a Group Key.  
♦ Up to 133 numbers can be stored in one Group Key.  
♦ Only Rapid Key and Speed Dial numbers (excluding numbers set for Chain  
Dialling) can be stored in a Group Key. Full numbers cannot be stored.  
Display:  
MENU  
5
2
1 Press  
,
and then  
.
2:GROUP ENTRY MODE  
1=SET, 2=CLEAR  
1
2 Press  
(Press  
to program a Group Key.  
to clear a Group Key.)  
1:GROUP SET  
PRESS GROUP KEY  
2
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
3 Press any Rapid Key not already  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
programmed to select it as a Group  
Key.  
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.au  
39  
DEL  
34  
;
38  
.
SHIFT  
/
:
_
-
,
(If you are clearing a Group Key,  
press it and go to Step 5.)  
ENTER GROUP NAME  
4 Enter a name for the Group Key by pressing the letter entry keys (see  
Step 5 on page 24). (Maximum of 20 characters.)  
If you don’t want to enter a name, go directly to Step 5.  
START/  
STATION # =  
ENTER STATION #  
5 Press  
ENTER  
.
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Broadcasting  
6 Enter fax numbers using one or both of the following methods:  
• Press one or more Rapid Keys.  
• Enter one or more Speed Dial numbers with the numeric keys, pressing  
SPEED DIAL  
before each number (if you enter less than 2 digits for a number,  
START/  
press  
ENTER  
to complete the entry).  
Note: If you need to delete a number, press  
or  
until the destination  
STOP  
appears in the display and then press  
.
START/  
7 Press  
ENTER  
.
STOP  
8 Return to Step 3 to program another Group Key, or press  
repeatedly until you return to the date and time display.  
Editing a group  
If necessary, you can add numbers to or delete numbers from a group by  
1
repeating the programming procedure for the Group Key. Press  
for SET in  
Step 2 and select the Group Key in Step 3. Add or delete numbers in Step 6.  
To add a number, press a Rapid Key or enter a Speed Dial number. To delete  
STOP  
a number, move the cursor to the number with  
or  
and then press  
.
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Confidential Operations  
Confidential Operations  
The Confidential function can be used to transmit and receive confidential  
documents.  
Confidential transmission  
When you send a document using the Confidential function, the receiving  
machine holds it in memory instead of immediately printing it out. When the  
receiving party enters the correct passcode, the document is printed out.  
♦ Confidential transmission is only possible when the receiving machine is a  
Sharp model with confidential reception capability.  
♦ To use this function, your name and fax number (OWN PASSCODE) must  
be entered in your fax machine as explained on page 24.  
♦ Some fax machines have multiple mailboxes for receiving confidential  
faxes. If you are sending to a machine with multiple confidential mailboxes,  
contact the receiving party in advance for the appropriate mailbox number.  
1 Load the document (s).  
• SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
Display:  
CONFIDENTIAL  
Z/<  
2 Press  
(flip up the Rapid Key  
1:CONF. TX  
ENTER BOX # OR START  
1
overlay if it is down) and then  
.
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Confidential Operations  
3 If the receiving machine has multiple confidential mailboxes, enter the  
appropriate mailbox number with the numeric keys (this step is required  
for machines with multiple mailboxes).  
If the receiving machine doesn’t have multiple mailboxes, go directly to  
Step 4.  
START/  
4 Press  
.
ENTER  
5 Dial the receiving machine using one of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
ENTER  
to complete the entry). Check the name or number that  
START/  
appears, and then press  
ENTER  
.
START/  
ENTER  
• Enter a full telephone number with the numeric keys, and press  
.
Transmission will take place once the connection is established.  
Confidential reception  
When another fax machine sends you a document by confidential  
transmission, your fax machine holds it in memory instead of immediately  
printing it out. The document cannot be printed out until you enter the correct  
passcode.  
Your fax has 10 "mailboxes" in which confidential documents can be received.  
Each mailbox has its own passcode, allowing up to 10 different people or  
groups to each receive their own confidential documents. The mailboxes are  
identified by 2-digit numbers.  
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Confidential Operations  
Programming the confidential passcode  
To receive a confidential document, you must first program a 2-digit mailbox  
number and a 4-digit passcode.  
Note: Be sure to inform the transmitting party of your 2-digit mailbox number in  
advance. The transmitting party will need this number to send you confidential  
faxes.  
Display:  
CONFIDENTIAL  
Z/<  
1 Press  
(flip up the Rapid Key  
3:CONF. CODE SET  
ENTER BOX # (00-99)  
3
overlay if it is down) and then  
.
2 Enter a 2-digit number (from "00" to "99") by pressing the numeric keys.  
.
This number identifies the mailbox.  
3 Enter a 4-digit passcode for the mailbox with the numeric keys.  
START/  
4 Press  
.
ENTER  
5 Enter a name for the mailbox (max. of 20 characters) by pressing the  
letter entry keys (make sure the Rapid Key overlay is down).  
|
Caps Lock  
S
H / }  
Example: SHARP =  
A /  
P / =  
R / $  
• For more information on entering letters, see Step 5 on page 24.  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
35  
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.au  
39  
DEL  
34  
;
38  
.
Space  
SHIFT  
/
:
_
-
,
START/  
ENTER  
6 Press  
.
Note: After entering the passcode, the fax machine will print it out for your  
records. If you forget the passcode and have kept no record, contact your Sharp  
dealer.  
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Confidential Operations  
Clearing a passcode  
Display:  
CONFIDENTIAL  
Z/<  
1 Press  
(flip up the Rapid Key  
4:CONF. CODE CLEAR  
ENTER BOX # (00-99)  
4
overlay if it is down) and then  
.
2 Enter the 2-digit number that identifies the mailbox you want to clear.  
3 Enter the 4-digit passcode of the mailbox with the numeric keys.  
START/  
4 Press  
ENTER  
.
Printing out received documents  
When you have received a confidential document, RCVD CONF. FAX will  
appear in the display. Print out the Confidential Reception List as explained on  
page 107 to see which mailbox has received the document, and then follow  
the steps below to print out the document.  
Display:  
CONFIDENTIAL  
1 Press  
(flip up the Rapid Key  
Z/<  
2:CONF. DATA PRINT  
ENTER BOX # (00-99)  
2
overlay if it is down) and  
.
2 Enter your mailbox number.  
3 Enter your confidential passcode.  
START/  
4 Press  
ENTER  
.
• Printing will begin. After printing, the document will be erased from memory.  
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Polling  
Polling  
Polling allows you to call another fax machine and have it send a document to  
your machine without operator assistance. In other words, the receiving fax  
machine, not the transmitting fax machine, initiates the transmission. You can  
use your fax machine to both poll and be polled by others.  
Polling others  
To poll another fax machine, follow the steps below.  
♦ If desired, you can dial more than one fax number to receive documents  
consecutively from a group of fax machines (this is called "Serial Polling"; a  
maximum of 154 fax machines can be polled in one operation).  
Display:  
MENU  
6
1 Press  
and then  
.
6: SERIAL POLL. MODE  
ENTER STATION #  
2 Dial the number(s) of the fax machine(s) you want to poll using one (or  
more) of the following methods:  
• Press one or more Rapid Keys.  
SPEED DIAL  
• Enter one or more Speed Dial numbers, pressing  
before each  
START/  
ENTER  
number. (If you enter less than 2 digits, press  
to complete the entry.)  
• Press one or more Group Keys.  
START/  
• Enter one or more full fax numbers with the numeric keys, pressing  
ENTER  
after each full number.  
Note: If you need to delete a number, press  
or  
until the destination  
STOP  
appears in the display and then press  
.
START/  
3 Press  
ENTER  
. Reception will begin.  
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Polling  
Serial Polling using a Group Key  
If the fax machines you want to poll have all been programmed into one Group  
Key, you can poll them by simply pressing that Group Key. (The procedure for  
programming Group Keys is explained on page 65.)  
♦ Make sure no documents are in the feeder before you press the Group Key.  
Being polled (Memory polling)  
To let another fax machine poll your fax machine, you must first store the  
document(s) in memory using the following procedure. Transmission will take  
place when the other fax machine calls your fax machine and activates  
polling. You can choose whether to allow polling only once, or an unlimited  
number of times. In the latter case, your fax machine can be used as an  
electronic "bulletin board".  
♦ Multiple documents can be stored for memory polling. To add a document  
to others already stored, simply repeating the storing procedure (note that if  
Department Control is activated, documents cannot be added by a  
department other than that which stored the first document). When polling  
is initiated, the polling machine will receive all documents stored.  
♦ If you allow polling only once, the document(s) will be automatically cleared  
from memory after polling. If you allow polling an unlimited number of times,  
the document will remain in memory until you clear it as explained in the  
following section, Clearing a document.  
1 Load the document.  
MENU  
1
1
2 Set the reception mode to AUTO (press  
,
and  
).  
Display:  
MENU  
7
3 Press  
and then  
.
7:MEMORY POLL MODE  
ENTER #(1-2,  
,
)
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Polling  
1:MEMORY POLL SET  
1=1 TIME, 2=REPEAT  
1
4 Press  
to select SET.  
• If another document has already been  
1
stored, press  
to select APPEND,  
and go to Step 6.  
1
2
5 Press  
to allow polling only once, or  
to allow polling an unlimited  
number of times.  
CONTRAST  
RESOLUTION  
6 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
7 Press  
.
ENTER  
• The document will be scanned into memory, and your fax will go on polling  
standby.  
Clearing a document  
To clear a memory poll document from memory, follow the steps below:  
Display:  
MENU  
7
1 Press  
2 Press  
and then  
.
7:MEMORY POLL MODE  
ENTER #(1-2,  
,
)
2
2:MEMORY POLL CLEAR  
PRESS START TO CLEAR  
to select CLEAR.  
START/  
ENTER  
3 Press  
to clear the documents.  
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Polling  
Polling Security  
Polling Security allows you to prevent unauthorized polling of your fax. When  
this function is activated, polling will only take place when one of the following  
conditions is met:  
♦ The fax number of the polling fax machine has been stored in your fax’s list  
of permitted fax numbers (called "passcode numbers"). The polling fax  
must also have its fax number programmed in itself, as explained in  
Entering Your Name and Fax Number in Chapter 1.  
♦ A System number has been programmed in the polling fax machine which  
matches your fax’s System number or one of your ID numbers.  
♦ An ID number has been programmed in the polling fax machine which  
matches your fax’s System number.  
System and ID numbers are 4-digit numbers which provide you with an  
alternate means of giving and receiving polling permission when you don’t  
want to use fax numbers. The steps for programming these numbers are  
described in the following pages.  
Note: System and ID numbers can only be used if the other fax machine is also a  
Sharp machine.  
Turning Polling Security on and off  
Polling Security is turned on or off with Option Setting 8 as explained on page  
101.  
Storing and clearing fax numbers for polling permission  
You can store up to 10 fax numbers in your fax’s list of permitted numbers.  
Display:  
MENU  
3
2
0
1 Press  
,
,
,
.
02:PASSCODE # MODE  
1=SET, 2=CLEAR  
1
2 Press  
(Press  
to set a number.  
1:PASSCODE SETTING  
ENTER # (01-10)  
2
to clear a number.)  
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Polling  
3 Storing: Enter a 2-digit number (from 01 to 10).This number identifies  
the fax number you will enter in the next step.  
Clearing: Enter the 2-digit number which identifies the fax number you  
want to clear, and go to Step 5.  
4 Enter the fax number (max. 20 digits) by pressing the numeric keys.  
START/  
5 Press  
ENTER  
.
STOP  
6 Return to Step 3 to enter (or clear) another number, or press  
repeatedly to return to the date and time display.  
Programming and clearing a System number  
One 4-digit System number can be programmed in your fax machine for  
giving and receiving polling permission. Polling will take place if your System  
number matches the other fax machine’s System number or one of its ID  
numbers.  
Display:  
MENU  
7
3
0
1 Press  
,
,
,
.
07:SYSTEM # MODE  
1=SET, 2=CLEAR  
1
2 Press  
to program the System  
1:SYSTEM # SET  
ENTER 4 DIGITS  
number.  
2
(To clear the System number, press  
and go to Step 4.)  
3 Enter the number (4 digits) with the numeric keys.  
START/  
4 Press  
ENTER  
.
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Polling  
STOP  
5 Press  
repeatedly to return to the date and time display.  
Storing and clearing ID numbers for polling permission  
Up to five 4-digit ID numbers can be programmed in your fax machine for  
giving and receiving polling permission. Polling will take place if one of your ID  
numbers matches the other fax machine’s System number.  
Display:  
MENU  
3
6
0
1 Press  
,
,
,
.
06:ID # MODE  
1=SET, 2=CLEAR  
1
2 Press  
(Press  
to program an ID number.  
to clear an ID number.)  
1:ID CODE # SET  
ENTER # (1-5)  
2
3 Storing: Enter a number from 1 to 5. This number identifies the ID  
number you will enter in the next step.  
Clearing: Enter the number which identifies the ID number you want to  
clear, and go to Step 5.  
4 Enter the ID number (4 digits) by pressing the numeric keys.  
START/  
5 Press  
ENTER  
.
STOP  
6 Return to Step 3 to enter (or clear) another number, or press  
repeatedly to return to the date and time display.  
76  
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Timer Operations  
Timer Operations  
The Timer function allows you to store a job to be performed automatically at  
a specified time. Up to 59 timer jobs can be stored at any one time, and the  
time of each can be specified up to a week in advance.  
You can use this function to take advantage of lower off-peak rates without  
having to be there when the operation is performed.  
DOCUMENT  
M/?  
Note:  
cannot be used for a timer transmission.  
Initial procedure  
To store a timer job, first perform the following procedure. After you have  
completed this procedure, go to the procedure for the specific job you want to  
store (see the following pages).  
Display:  
TIMER  
X/>  
1 Press  
. (Flip up the Rapid Key  
TIMER MODE  
1=SET, 2=CLEAR  
overlay if it is down.)  
1
2 Press  
to select SET.  
3 Enter a number as follows to select the desired operation (or scroll to  
START/  
the desired operation with  
or  
and press  
ENTER  
).  
1
2
3
4
5
Transmission (SEND MODE)  
Confidential transmission  
Polling  
Serial Polling  
Broadcasting  
4 Enter a two-digit number for the hour (“00” to “23”) and a two-digit  
number for the minute (“00” to “59”).  
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Timer Operations  
5 Enter a number as follows to select the day of the operation (skip this  
step if the operation will be performed within the next 24 hours):  
0
1
2
3
4
5
6
Sunday  
Monday  
Tuesday  
Wednesday  
Thursday  
Friday  
Saturday  
START/  
6 Press  
ENTER  
and go to the specific procedure for your operation (see the  
following pages).  
Transmission  
(Continued from Initial procedure.)  
7 Dial the receiving machine using one of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
ENTER  
to complete the entry).  
• Enter a full fax number with the numeric keys.  
START/  
8 Press  
ENTER  
.
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Timer Operations  
CONTRAST  
RESOLUTION  
9 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
10 Load the document and then press  
ENTER  
.
• The document will be scanned into memory.  
Confidential transmission  
.
(Continued from Initial procedure.)  
7 Enter the mailbox number (2 digits). (Go directly to Step 8 if the  
receiving machine does not have mailboxes.)  
START/  
8 Press  
.
ENTER  
9 Dial the receiving machine using one of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
ENTER  
to complete the entry).  
• Enter a full fax number with the numeric keys.  
START/  
10 Press  
ENTER  
.
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Timer Operations  
CONTRAST  
RESOLUTION  
11 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
12 Load the document and then press  
ENTER  
.
• The document will be scanned into memory.  
Polling  
(Continued from Initial procedure.)  
7 Dial the machine to be polled using one of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
ENTER  
to complete the entry).  
• Enter a full fax number with the numeric keys.  
START/  
8 Press  
ENTER  
.
Serial Polling  
(Continued from Initial procedure.)  
7 Dial the machines to be polled using one or more of the following  
methods:  
• Press one or more Rapid Keys.  
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Timer Operations  
before each  
SPEED DIAL  
• Enter one or more Speed Dial numbers, pressing  
number. (If you enter less than 2 digits for a Speed Dial number, press  
START/  
ENTER  
to complete the entry.)  
START/  
ENTER  
• Enter one or more full fax numbers with the numeric keys, pressing  
after each full number.  
• Press one or more Group Keys.  
Note: If you need to delete a number, press  
or  
until the destination  
STOP  
appears in the display and then press  
.
START/  
8 Press  
ENTER  
.
Broadcasting  
(Continued from Initial procedure.)  
7 Dial the receiving machines using one or more of the following  
methods:  
• Press one or more Rapid Keys.  
SPEED DIAL  
• Enter one or more Speed Dial numbers, pressing  
before each  
number. (If you enter less than 2 digits for a Speed Dial number, press  
START/  
ENTER  
to complete the entry.)  
START/  
ENTER  
• Enter one or more full fax numbers with the numeric keys, pressing  
after each full number.  
• Press one or more Group Keys.  
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Timer Operations  
Note: If you need to delete a number, press  
or  
until the destination  
STOP  
appears in the display and then press  
.
START/  
8 Press  
9 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
10 Load the document and then press  
ENTER  
.
• The document will be scanned into memory.  
Canceling a timer operation  
If you need to cancel a timer operation before it is performed, follow the steps  
below.  
♦ You will need to know the number assigned to the operation in order to  
cancel it. If you don’t remember the number (it appears in the display when  
you set the operation), print out the Timer List. (See page 107.)  
Display:  
TIMER  
X/>  
1 Press  
(flip up the Rapid Key  
2:TIMER COMM. CLEAR  
ENTER #(01-59)  
2
overlay if it is down) and then  
.
2 Enter the 2-digit number assigned to the operation.  
START/  
3 Press  
4 Press  
ENTER  
.
STOP  
repeatedly until you return to the date and time display.  
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Batch Transmission  
Batch Transmission  
Batch transmission allows you to store multiple fax jobs in memory for  
automatic transmission to one destination at a set time. If you often send  
faxes to a particular destination, this function helps reduce telephone costs by  
allowing you to conveniently send multiple faxes on one connection.  
Programming a Batch Key  
To perform a batch transmission, you must first program the number of the  
receiving machine and the time of transmission into a Batch Key. Any Rapid  
Key which has not already been programmed can be used as a Batch Key.  
If you specify a day-of-the-week in your program, the transmission will be  
performed every week on that day. If you do not specify a day-of-the-week, the  
transmission will be performed every day.  
To program a Batch Key, follow the procedure for entering programs explained  
in Entering and Using Programs on page 85. In Step 10 of the initial  
procedure, select “Batch transmission”.  
Clearing a Batch Key  
To clear a Batch Key, follow the procedure on page 92.  
Storing documents for transmission  
Follow the steps below to store a document under a Batch Key for  
transmission. When you store the document, it is given a message number to  
distinguish it from other jobs stored in the same batch.  
♦ If no jobs have been stored under a Batch Key when the time for  
transmission arrives, transmission will not take place.  
1 Load the document (s).  
• SEND READY will appear in the  
display.  
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Batch Transmission  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
2 Press the appropriate Batch Key.  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
2
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.au  
39  
DEL  
• After scanning, the message number  
assigned to your document will appear  
in the display.  
34  
;
38  
.
SHIFT  
/
:
_
-
,
STOP  
3 Press  
.
• The document will be transmitted at the designated time along with any  
other jobs stored under the same key. After transmission, all jobs in the  
batch will be cleared from memory.  
Canceling a document stored for batch transmission  
If necessary, you can cancel a document stored for a batch transmission  
before transmission takes place. To do so, you will need to know the message  
number assigned to the document.  
♦ If you don’t remember the message number, print out the Batch  
Transmission List (see page 107).  
1 Press the Batch Key in which the document you want to clear has been  
stored.  
• Make sure no documents are in the feeder.  
2 Enter the 3-digit message number assigned to the document.  
START/  
3 Press  
ENTER  
.
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Entering and Using Programs  
Entering and Using Programs  
If you frequently perform the same operation involving the same party, you can  
program all the steps of the operation into one Program Key. This allows you to  
perform the operation by simply pressing that key.  
♦ Any Rapid Key which is not already programmed as a Rapid Key or a  
Group Key can be used as a Program Key.  
♦ You can include a timer setting in the program to have the operation  
performed automatically at a selected time.  
STOP  
♦ To clear a mistake in the procedures that follow, press  
.
Initial procedure  
To program a Program Key, first perform the following procedure. After you  
have completed this procedure, go to the procedure for the specific operation  
you want to program (see the following pages).  
Display:  
MENU  
5
1
1 Press  
2 Press  
,
and  
.
1:PROGRAM ENTRY MODE  
1=SET, 2=CLEAR  
1
1:PROGRAM SET  
PRESS PROGRAM KEY  
to select SET.  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
3 Select a Program Key by pressing any  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
Rapid Key that has not yet been  
programmed.  
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.au  
39  
DEL  
34  
;
38  
.
SHIFT  
/
:
_
-
,
4 Enter a name for the program by pressing the letter entry keys (see Step  
5 on page 24). (Maximum of 20 characters.)  
If you don’t want to enter a name, go directly to Step 5.  
START/  
5 Press  
ENTER  
.
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Entering and Using Programs  
6 If you want to include a timer setting, enter a two-digit number for the  
hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).  
(If not, go directly to Step 8.)  
7 Enter a number as follows to select the day of the operation (skip this  
step if the operation will be performed within the next 24 hours):  
0
1
2
3
4
5
6
Sunday  
Monday  
Tuesday  
Wednesday  
Thursday  
Friday  
Saturday  
START/  
8 Press  
ENTER  
.
9 Enter a number as follows to select the desired operation (or scroll to  
START/  
the desired operation with  
or  
and press  
ENTER  
).  
1
2
3
4
5
6
6
Transmission (SEND MODE)  
Confidential transmission  
Polling  
Serial Polling  
Broadcasting  
Batch transmission (only possible if a timer setting was made)  
Memory Polling (only possible if a timer setting was not made)  
10 Go to the specific procedure for your operation (see the following  
pages).  
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Entering and Using Programs  
Transmission  
(Continued from Initial procedure.)  
11 Dial the receiving machine using one of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
to complete the entry).  
ENTER  
• Enter a full fax number with the numeric keys.  
START/  
12 Press  
13 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
14 If you want the document to be sent through memory, press  
ENTER  
.
If you want the document to be sent directly from the feeder, press  
DOCUMENT  
M/?  
. (This is not possible if you included a timer setting.)  
STOP  
15 Press  
repeatedly until you return to the date and time display.  
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Entering and Using Programs  
Confidential transmission  
(Continued from Initial procedure.)  
11 Enter the mailbox number (2 digits). (Go directly to Step 12 if the  
receiving machine does not have mailboxes.)  
START/  
12 Press  
.
ENTER  
13 Dial the receiving machine using one of the following methods:  
• Press a Rapid Key.  
.
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
ENTER  
to complete the entry).  
• Enter a full fax number with the numeric keys.  
START/  
14 Press  
15 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
16 If you want the document to be sent through memory, press  
ENTER  
.
If you want the document to be sent directly from the feeder, press  
DOCUMENT  
M/?  
. (This is not possible if you included a timer setting.)  
STOP  
17 Press  
repeatedly until you return to the date and time display.  
88  
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Entering and Using Programs  
Polling  
(Continued from Initial procedure.)  
11 Dial the machine to be polled using one of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
ENTER  
to complete the entry).  
• Enter a full fax number with the numeric keys.  
START/  
12 Press  
.
ENTER  
STOP  
13 Press  
repeatedly until you return to the date and time display.  
Serial Polling  
(Continued from Initial procedure.)  
11 Dial the machines to be polled using one or more of the following  
methods:  
• Press one or more Rapid Keys.  
SPEED DIAL  
• Enter one or more Speed Dial numbers, pressing  
before each  
number. (If you enter less than 2 digits for a Speed Dial number, press  
START/  
ENTER  
to complete the entry.)  
START/  
ENTER  
• Enter one or more full fax numbers with the numeric keys, pressing  
after each full number.  
• Press one or more Group Keys.  
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Entering and Using Programs  
Note: If you need to delete a number, press  
or  
until the destination  
STOP  
appears in the display and then press  
.
START/  
12 Press  
13 Press  
ENTER  
.
STOP  
repeatedly until you return to the date and time display.  
Broadcasting  
(Continued from Initial procedure.)  
11 Dial the receiving machines using one or more of the following  
methods:  
• Press one or more Rapid Keys.  
SPEED DIAL  
• Enter one or more Speed Dial numbers, pressing  
before each  
number. (If you enter less than 2 digits for a Speed Dial number, press  
START/  
ENTER  
to complete the entry.)  
START/  
ENTER  
• Enter one or more full fax numbers with the numeric keys, pressing  
after each full number.  
• Press one or more Group Keys.  
Note: If you need to delete a number, press  
or  
until the destination  
STOP  
appears in the display and then press  
.
START/  
12 Press  
ENTER  
.
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Entering and Using Programs  
CONTRAST  
RESOLUTION  
13 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
14 Press  
15 Press  
ENTER  
.
STOP  
repeatedly until you return to the date and time display.  
Batch transmission  
(Continued from Initial procedure.)  
11 Dial the receiving machine using one of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
ENTER  
to complete the entry).  
• Enter a full fax number with the numeric keys.  
START/  
12 Press  
13 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
14 Press  
15 Press  
ENTER  
.
STOP  
repeatedly to return to the date and time display.  
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Entering and Using Programs  
Being Polled (Memory polling)  
(Continued from Initial procedure.)  
1
2
11 Press  
to allow polling only once, or  
to allow polling an unlimited  
number of times.  
START/  
ENTER  
12 Press  
13 Press  
.
CONTRAST  
RESOLUTION  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
14 Press  
15 Press  
ENTER  
.
STOP  
repeatedly until you return to the date and time display.  
Clearing a Program Key  
To clear a Program Key, follow these steps:  
Display:  
MENU  
5
1
1 Press  
2 Press  
,
and  
.
1:PROGRAM ENTRY MODE  
1=SET, 2=CLEAR  
2:PROGRAM CLEAR  
PRESS PROGRAM KEY  
2
to select CLEAR.  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
3 Press the Program Key you want to  
clear.  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.au  
39  
DEL  
34  
;
38  
.
SHIFT  
/
:
_
-
,
92  
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Entering and Using Programs  
START/  
ENTER  
4 Press  
5 Press  
.
STOP  
repeatedly until you return to the date and time display.  
Using a Program Key  
Follow the steps below to perform a programmed operation.  
1 If this is a transmission operation or  
memory polling operation, load the  
document.  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
2 Press the appropriate Program Key.  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.au  
39  
DEL  
34  
;
38  
.
SHIFT  
/
:
_
-
,
Canceling a programmed timer operation  
If a Program Key has been pressed for a timer operation and you need to  
cancel the operation before it is performed, follow the steps below.  
Note: This procedure will not work for a document stored for a batch transmission.  
To cancel a batch transmission operation, see Canceling a document stored for  
batch transmission on page 84.  
1 Press the Program Key.  
START/  
2 Press  
ENTER  
.
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Duplex Scanning for Two-sided Documents  
Duplex Scanning for Two-sided Documents  
To transmit or copy documents which have printing or graphics on both sides  
of the page or pages, use Duplex Scanning. With this function, you simply  
feed the document (all pages) through the machine once, turn the stack of  
pages over, and feed it through again.  
♦ The machine will automatically sort the pages into the correct order (front of  
1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).  
♦ Duplex Scanning can be used for copying (single copies and sorted  
multiple copies only) and any type of transmission from memory.  
♦ Note that any blank sides must be included when scanning the pages (if the  
number of pages is not equal each time the machine scans the stack, an  
error will result). The blank sides will not, however, be printed out.  
1 Load the document (s).  
• Make sure the page(s) are front face  
down, with the first page on the bottom.  
• SEND READY will appear in the  
display.  
START/  
DUPLEX SCAN  
2 Press  
and then  
ENTER  
.
3 Perform all steps of the desired copy or memory transmission.  
4 When all pages of the document have been scanned, turn the stack over  
(do not change the page order) and load it again.  
START/  
5 Press  
ENTER  
.
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Department Control  
Department Control  
Department Control is used to limit use of the fax machine to authorized  
users. When it is activated, a department code must be entered before an  
operation can be performed.  
♦ Department Control can only be activated by your Sharp dealer. If you want  
to use this function, contact your dealer.  
♦ Department Control allows you to track the number of pages transmitted as  
well as the transmission time for each authorized department or person.  
See Department Usage List on page 110.  
Entering Department Codes  
Up to 30 different Department Codes can be entered to allow access to the  
fax machine. Transmitted pages and transmission time will be kept track of  
separately for each code. After you enter a code, inform the appropriate group  
or individual.  
♦ A name must be entered for each code. Only the name, not the code, will  
appear on the Department Usage List.  
♦ Be sure to keep a record of each code and name. If you misplace the  
record, contact your dealer.  
Display:  
MENU  
3
1 Press  
2 Press  
and  
.
3:ENTRY MODE  
ENTER #(01-10,  
,
)
9
0
1
and  
.
09:DEPT. CODE MODE  
1=SET, 2=CLEAR  
2
3 Press  
Code.  
to program a Department Code, or  
to clear a Department  
4 Entering: Enter a 2-digit number from “01” to “30” with the numeric  
keys. This number identifies the Department Code that you will enter in  
the next step.  
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Department Control  
Clearing: Enter the 2-digit number that identifies the Department Code  
you want to clear.  
Note: It is not possible to clear the Department Code that you currently used to  
access the fax machine. It is also not possible clear a Department Code if only one  
code is programmed.  
5 Entering: Enter a Department Code (4 digits or the number of digits set  
by Option Setting 27 as explained on page 105).  
Clearing: Enter the Department Code you want to clear, and go to Step 8.  
START/  
6 Press  
ENTER  
.
7 Press the letter entry keys to enter a name for the Department Code.  
START/  
8 Press  
ENTER  
.
9 Return to Step 4 to enter (or clear) another Department Code, or press  
STOP  
repeatedly to return to the date and time display.  
Accessing the machine  
When Department Control is activated, you must enter your Department Code  
before performing an operation.  
♦ If you do not begin the operation within one minute after entering the code,  
the fax will return to controlled access mode.  
Note: You do not have to enter a Department Code to receive faxes manually (by  
START/  
picking up an extension phone connected to the same line and pressing  
the fax machine).  
ENTER  
on  
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Blocking Reception of Unwanted Fax-  
Blocking Reception of Unwanted Faxes  
The Anti Junk Fax function allows you to block reception of faxes from parties  
that you specify. This saves paper by not printing out unwanted "junk" faxes.  
To use this function, first turn it on by setting Option Setting 20 (Anti-Junk Fax)  
to ON as explained on page 104, and then enter the fax numbers from which  
you do not want to receive faxes as explained below.  
♦ Up to 50 numbers can be entered in the Anti Junk Number List.  
♦ To clear a number from the Anti Junk Number List, you need to know the 2-  
digit number that identifies it. If you have forgotten this number, print out the  
Anti Junk Number List as explained on page 107.  
Display:  
MENU  
3
8
0
1 Press  
,
,
,
.
08:STORE JUNK FAX #  
1=SET, 2=CLEAR  
1
1:JUNK FAX # SET  
ENTER # (01-50)  
2 Press  
to enter a number in the Anti  
Junk Number List.  
(Press  
list.)  
to clear a number from the  
2
3 Entering: Enter a 2-digit number from “01” to “50” with the numeric  
keys. This number identifies the fax number that you will enter in the  
next step.  
Clearing: Enter the 2-digit number that identifies the fax number you  
want to clear, and go to Step 5.  
4 Enter the fax number.  
START/  
5 Press  
ENTER  
.
STOP  
6 Return to Step 3 to enter (or clear) another fax number, or press  
repeatedly to return to the date and time display.  
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Distinctive Ring (Requires Subscription to Service)  
Distinctive Ring (Requires Subscription to  
Service)  
If you subscribe to a distinctive ring service from your telephone company, you  
will need to turn on the distinctive ring function. When this is done, your fax  
will signal voice calls by the normal ring pattern, and fax transmissions by a  
special ring pattern. In the case of a fax transmission, your fax machine will  
automatically answer the call and receive the fax.  
The distinctive ring function is used with the reception mode set to AUTO.  
When your fax number is dialled, your fax machine will signal the call with a  
special ringing sound, then answer automatically and begin reception after the  
number of rings set with the NUMBER OF RINGS AUTO RECEPTION setting  
(the initial setting is 2 rings—refer to page 100). When your voice number is  
dialled, the fax machine will signal the call with the normal ringing sound to let  
you know that you must answer on a telephone connected to the same line.  
The initial setting for distinctive ring is NO. If set to YES, both Australian (Fax  
Duet) and New Zealand (FaxAbility) distinctive ring are supported.  
Important:  
The distinctive ring function can only be used if you subscribe to a distinctive  
ring service from your telephone company. Do not turn on distinctive ring if  
you are on a normal line, as the fax machine will not operate properly.  
Display:  
MENU  
4
1 Press  
2 Press  
, and  
.
4:OPTIONAL SETTING  
ENTER #(01-36,  
,
)
28: DISTINCTIVE RING  
1=YES, 2=NO  
8
2
1
and  
.
3 Press  
(Press  
to turn on distinctive ring.  
to turn off distinctive ring.)  
2
STOP  
4 Press  
repeatedly to return to the date and time display.  
5 Make sure that the reception mode is set to AUTO (see page 58).  
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6. Optional Settings  
The optional settings allow you to customize the fax machine to better suit  
your needs.  
An initial setting has been made for each optional setting at the factory. To  
change a setting, follow the steps below to access it, and then change the  
setting as explained in the list that follows.  
Display:  
MENU  
4
1 Press  
and  
.
4:OPTIONAL SETTING  
ENTER #(01-36,  
,
)
Example: Option Setting 01  
selected  
2 Press the numeric keys to enter the 2-  
digit number (“01” to “31”) of the  
optional setting that you wish to  
change.  
01: DEFAULT FAX RES.  
ENTER # (1-3) (1)  
0
1
Example: Optional Setting 01  
OR  
Press  
or  
to scroll through the  
optional settings. When the desired  
START/  
optional setting appears, press  
ENTER  
.
3 Enter a selection for the optional setting by pressing the numeric keys.  
See the list that follows for an explanation of each of the optional  
settings.  
4 After entering a selection, the subsequent optional setting will appear in  
STOP  
the display. To return to the date and time display, press  
twice.  
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Optional Settings  
Optional Settings  
Setting 01: DEFAULT FAX RESOLUTION  
This option sets the default resolution (the resolution used if a setting is not  
RESOLUTION  
1
selected with  
STANDARD,  
) for transmitting documents. Press  
for  
2
3
for FINE, or  
for SUPER-FINE.  
♦ Initial setting: 1  
Setting 02: NUMBER OF RINGS AUTO RECEPTION  
This sets the number of rings the fax machine waits before answering an  
4
2
incoming call in AUTO receive mode. Enter a number from  
to  
. To  
0
have the machine answer without ringing, press  
.
♦ Initial setting: 2  
Setting 03: NUMBER OF RINGS MANUAL RECEPTION  
You can also have the fax machine automatically answer a call after a certain  
number of rings in MANUAL reception mode. To turn on this function, enter  
4
2
the desired number of rings (any number from  
to  
). To turn off the  
0
function, enter  
.
♦ Initial setting: 0 (off)  
Setting 04: AUTO LISTING  
1
Press  
(YES) to have the fax machine automatically print an Activity  
Report once every 30 send/receive operations. (The report can still be printed  
2
on demand at any time.) Press  
(NO) to turn the function off.  
♦ Initial setting: 2  
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Optional Settings  
Setting 05: TRANSACTION REPORT PRINT SELECTION  
This sets the condition for printing out a Transaction Report. Enter a number  
1
5
from  
to  
as follows:  
(ERROR/TIMER  
MEMORY):  
A report will be printed after an error, timer  
operation, or memory operation  
1
2
(SEND ONLY)  
A report will be printed only after a  
transmission  
3
(ALWAYS PRINTS)  
(NEVER PRINTS)  
A report will be printed after each  
transmission, reception, or error  
4
5
A report will never be printed.  
.
(ERROR ONLY)  
A report will be printed only after an error  
occurs  
♦ Initial setting: 5  
Note: Settings 06 and 07 are not used.  
Setting 08: SECURITY SELECTION  
1
2
Press  
(ON) to turn polling security on, or  
(OFF) to turn it off.  
♦ Initial setting: 1  
Setting 09: ERROR CORRECTION MODE (ECM)  
1
Press  
(YES) to have any distortions in a transmission due to noise on the  
telephone line corrected before print-out at the receiving end. This is only  
2
effective when the other machine has ECM as well. Press  
the function off.  
(NO) to turn  
Note: If the transmission or reception is taking place in Super G3 mode, ECM  
will operate regardless of the ECM setting.  
♦ Initial setting: 1  
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Optional Settings  
Setting 10: AUTO COVER SHEET  
1
Press  
(YES) to have the fax automatically generate a cover sheet and  
2
send it as the last page of each transmission. Press  
function off.  
(NO) to turn the  
♦ Initial setting: 2  
Note: Setting 11 is not used.  
Setting 12: COPY SCANNING  
This setting is used to reduce copies slightly before printing to ensure that  
1
data on the edges are not cut off. Press  
(AUTO) for automatic reduction,  
2
or  
(100%) for no reduction.  
♦ Initial setting: 2  
Setting 13: COPY CUT-OFF  
This setting determines how the fax machine will copy documents that are  
1
longer than the printing paper. Press  
(CONTINUE) to have the remainder  
2
of the document printed on a second page, or  
print) the remainder.  
(CUT-OFF) to cut off (not  
♦ Initial setting: 2  
Setting 14: RECEIVE REDUCE  
This setting is used to reduce received documents slightly before printing to  
1
ensure that data on the edges are not cut off. Press  
(AUTO) for automatic  
2
reduction, or  
(100%) for no reduction.  
♦ Initial setting: 1  
Setting 15: IMAGE MEMORY PRINT  
1
Press  
(YES) to include a copy of part of the first page of the transmitted  
2
document on the Transaction Report. Press  
(NO) to turn the function off.  
This setting is only effective when transmitting from memory.  
♦ Initial setting: 1  
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Optional Settings  
Setting 16: CASSETTE SELECTION  
1
Press  
(AUTO SELECTION) if you want the fax machine to automatically  
select the printing paper source (tray or cassette) according to the size of  
each page received or copied. (If a document consists of multiple pages of  
different sizes, each page will be printed on the paper that best matches its  
size.)  
2
Press  
(AUTO SELECTION 2) if you want the fax machine to automatically  
select the printing paper source (tray or cassette) according to the size of the  
first page of the document received or copied. (If the document consists of  
multiple pages of different sizes, all pages will be printed on the same size of  
paper based on the size of the first page.)  
3
Press  
(MANUAL SELECTION) if you want to set a fixed order of priority  
1
for the paper sources. When the 1ST PRIORITY setting appears, press  
to have paper always drawn from the tray regardless of the size of the  
2
received or copied document, or  
to have paper always drawn from the  
1
cassette. When the 2ND PRIORITY setting appears, press  
to have paper  
drawn from the other source in the event that the “1st priority” source runs out  
2
of paper, or  
(NONE) to have the incoming fax received to memory.  
Note: This setting will only appear if your dealer has installed the paper  
cassette option and Option Setting 31 (Seperate Mode) is turned off.  
♦ Initial setting: 1  
Note: Settings 17 and 18 are not used.  
Setting 19: POWER SAVE MODE  
To conserve power, you can have the laser printer heater in your fax machine  
turn off when not in use. When this is done, the heater will turn on  
automatically when you receive a document (there will be a slight delay before  
printing while the heater warms up) and turn off when printing is completed.  
1
2
Press  
to turn on Power Save mode, or  
to turn it off.  
♦ Initial setting: 1  
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Optional Settings  
Setting 20: ANTI-JUNK FAX  
1
Press  
to block reception from fax numbers entered in the Anti Junk Fax  
2
List. Press  
to allow reception from all numbers.  
♦ Initial setting: 2  
Setting 21: ALARM VOLUME  
This sets the volume of the beep sound that alerts you to error conditions and  
1
2
informs you that operations have been completed. Press  
for HIGH,  
3
for LOW, or  
for OFF.  
♦ Initial setting: 2  
Setting 22: DIAL MODE  
1
2
This sets the dial mode. Press  
if you are on a touch-tone line, or  
if  
you are on a pulse dial (rotary) line.  
♦ Initial setting: 1  
Note: For all units installed in New Zealand, select "1" for tone dialling. The pulse  
setting "2" will not operate correctly and must not be used.  
Setting 23: QUICK ON-LINE  
When you transmit a multi-page document, this setting determines whether  
the fax machine will dial the receiving party and begin transmitting while  
scanning is still in progress, or wait until all pages have been scanned before  
1
dialling. Press  
to have the fax machine dial and begin transmission while  
2
scanning is still in progress, or  
have been scanned.  
to have the fax machine wait until all pages  
♦ Initial setting: 1  
Setting 24: MULTI TTI  
1
If you are using Department Control, you can press  
to have the  
department name (the name associated with the department code entered by  
an operator to access the fax) appear at the top of each transmitted  
document. This will appear in place of the name entered in Entering Your  
2
Name and Fax Number in Chapter 1. Press  
to turn Multi TTI off (the  
sender’s name entered in Chapter 1 will appear).  
♦ Initial setting: 2  
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Optional Settings  
Setting 25: BEEP LENGTH  
This sets the duration of the beep that signals the end of transmission,  
1
2
3
reception, or copying. Press  
no beep.  
for 3 seconds,  
for 1 second, or  
for  
♦ Initial setting: 1  
Note: Setting 26 is not used.  
Setting 27: DEPARTMENT CODE DIGITS  
This setting allows you to change the number of digits used for Department  
3
Codes. Enter any number from  
to 9 .  
♦ Initial setting: 4  
Setting 28: DISTINCTIVE RING  
Use this setting if you subscribe to a distinctive ring service from your phone  
company and wish to have the machine automatically answer and receive  
1
faxes when your fax number is dialled. Press  
to turn on distinctive ring or  
2
to turn it off. See page 98 for detailed information on this feature.  
♦ Initial setting: 2  
Setting 29: VERIFICATION STAMP  
1
Press  
if you want the fax machine to stamp each original document page  
as it is scanned. After scanning, you can check to see if all pages have been  
2
stamped to verify that no double feeds occurred. Press  
function off.  
to turn the  
Note: To use this function, your dealer must install the Verification Stamp  
option.  
♦ Initial setting: 2  
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Optional Settings  
Setting 30: COPY RESOLUTION  
Use this setting to select the default copying resolution (the resolution used for  
RESOLUTION  
1
copying if a setting is not made with  
). Press  
for STANDARD,  
2
3
for FINE, or  
for SUPER-FINE.  
♦ Initial setting: 2  
Setting 31: SEPARATE MODE  
If desired, you can have the fax draw a sheet of paper from one of the paper  
sources after each fax reception. By loading coloured (or large) paper in that  
source, each coloured sheet drawn will act as a separator that makes it easy  
to distinguish where one multi-page document ends and another begins. A  
Transaction Report printed after a reception will also be printed from that  
1
paper source to act as a separator sheet. To turn on this function, press  
1
and then select the paper source for the separator paper by pressing  
for  
for the paper cassette. After turning on the function, be  
sure to load appropriate paper in the selected paper source. To turn off  
2
the paper tray or  
2
Seperate mode, press  
. (Note that the function will turn off automatically if  
the selected paper source runs out of paper.)  
Note: This setting is only available if your dealer has installed the paper cassette  
option.  
♦ Initial setting: 2  
Note: If you turn off the Separate Mode setting, Option Setting 16 will  
subsequently appear in the display to allow you make an appropriate setting for  
cassette selection. If you don’t make a selection, 1:AUTO SELECTION will be  
automatically selected.  
Note: Settings 32 through 36 are not used.  
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7. Printing Lists and Reports  
You can print lists showing settings and information entered in the fax  
machine. You can also print out reports on recent activity and individual  
operations after they are completed. The lists and reports are described on  
the following pages.  
To print a list, follow the steps below.  
Display:  
MENU  
2
1 Press  
, and  
.
2:LISTING MODE  
ENTER #(01-11,  
,
)
2 Press the numeric keys to enter the 2-digit number (“01” to “11”) of the  
list you want to print.  
1
0
Example: Activity Report  
OR  
Press  
or  
to scroll through the lists. When the desired list  
START/  
appears, press  
ENTER  
.
Activity Report (List 01)  
This report shows information on your most recently performed send and  
receive operations (a combined maximum of 30 operations can appear). The  
report is divided into two parts: the SEND REPORT, which shows information  
on transmissions, and the RECEIVE REPORT, which shows information on  
receptions.  
♦ If Option Setting 4 (Auto Listing) is set to YES, a report will be automatically  
printed out whenever information on 30 operations has accumulated. (A  
report can still be printed on demand at any time.)  
♦ All information is erased after a report is printed out. If automatic print-out is  
turned off and the report is not printed manually for 30 operations, the  
information on the oldest operation will be overwritten each time a new  
operation is performed.  
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Printing Lists and Reports  
Explanation of headings  
SENDER/  
RECEIVER  
The name or fax number of the other machine involved in the  
transaction.  
START  
The time at which transmission/reception started.  
Total time taken for transmission/reception.  
Number of pages transmitted/received.  
CONF. TX - A confidential operation was performed.  
(T) - A timer operation was performed.  
TX/RX TIME  
PAGES  
TYPE  
(D) - The document was sent directly from the feeder, not  
from memory.  
NOTE  
(One of the following notes will appear under NOTE in the  
report to indicate whether the transaction was successful,  
and if not, the reason for the failure.)  
OK - Transmission/reception was successful.  
P.FAIL - A power failure prevented the transaction.  
JAM - The printing paper or document jammed, preventing  
the transaction.  
BUSY - The fax was not sent because the line was busy.  
COM.E-0 to COM.E-31 - A telephone line error prevented  
the transaction. See Line Error in Problems and Solutions in  
Chapter 9.  
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Printing Lists and Reports  
CANCEL - The transaction was cancelled because the  
STOP key was pressed, no document was in the feeder, or  
the other machine requested transmission using a function  
which your fax machine does not have.  
CANCEL 3 - (Used for confidential transmission only)  
A confidential transmission was cancelled because the  
receiving machine does not have a confidential function, a  
confidential passcode is not programmed in the receiving  
machine, its memory is full, or it is not a Sharp model.  
CANCEL 4 - (Used for confidential transmission only)  
A confidential ransmission was cancelled because an  
incorrect mailbox number was entered for a fax machine with  
confidential mailboxes, or the other machine’s memory is full.  
Timer List (List 02)  
This list shows the timer operations that are currently set.  
.
Destination List (List 03)  
This list shows the fax numbers that have been programmed for automatic  
dialling.  
Passcode List (List 04)  
This list shows your settings for polling security, your name and fax number as  
programmed in the fax machine, and a sample of the header printed at the top  
of every page you fax (HEADER PRINT).  
Optional Setting List (List 05)  
This list shows the current status of the option settings.  
Program and Group List (List 06)  
The top part of this list shows the programs that have been entered. The  
bottom part shows the fax numbers that have been programmed into Group  
Keys.  
Batch Transmission List (List 07)  
The Batch Transmission List shows the documents that are currently stored  
for batch transmission.  
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Printing Lists and Reports  
Department Usage List (List 08)  
This list shows total transmission time and pages transmitted (including  
polling time and pages polled) for each department during the period  
indicated on the list. The information is only available if Department Control  
has been activated.  
♦ Each time you print out the report, the data is cleared and a new period  
begins.  
Confidential Reception List (List 09)  
This list shows which mailboxes have received confidential documents and  
the total number of pages received. Print this list out whenever RCVD CONF.  
FAX appears in the display.  
Anti Junk Number List (List 10)  
This list shows the fax numbers from which reception is not allowed.  
Personal Book List (List 11)  
This list shows the personal books that have been created.  
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Printing Lists and Reports  
Transaction Report  
This report is printed out automatically after an operation is completed to  
allow you to check the result. The fax machine is set at the factory to print out  
the report only when an error occurs. If desired, you can change the setting to  
have it printed out under a variety of other conditions. See Option Setting 5  
(Print Selection) in Chapter 6.  
♦ You can also print out the Transaction Report on demand by pressing  
REPORT  
N/*  
(flip up the Rapid Key overlay if it is down) after the operation is  
completed.  
♦ The same headings appear in the Transaction Report as in the Activity  
Report. See Activity Report in this chapter for an explanation of the  
headings.  
♦ The top part of the first page of the document will also appear below the  
report if the document was sent from memory. If confidentiality is required,  
you can prevent printing of the top part of the document by setting Option  
Setting 15 (Image Memory Print) to NO.  
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8. Maintenance  
Cleaning the Scanning Glass and Rollers  
Clean the reading glass and rollers frequently to ensure the quality of your  
transmitted images and copies.  
1 Open the operation panel.  
• Squeeze the release marked PANEL  
RELEASE and pull up.  
2 Wipe the scanning glass, white backplate, and rollers with a soft cloth.  
• Make sure that all dirt and stains (such as correcting fluid) are removed, as  
dirt will cause vertical lines on transmitted images and copies. (If  
necessary, wipe with denatured alcohol.)  
White  
backplate  
Rollers  
Scanning  
glass  
The Housing  
Wipe the external parts and surface of the machine with a dry cloth.  
Caution!  
Do not use benzene or thinner. These solvents may damage or discolor the  
machine.  
112  
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Replacing the Verification Stamp  
Replacing the Verification Stamp  
If you are using the Verification Stamp function, you will need to replace the  
ink cartridge in the stamp unit when it runs out of ink (when the stamped mark  
on original documents becomes faint). A new ink cartridge can be obtained  
from your dealer.  
1 Remove the ADF exit tray.  
2 Press down on the protruding tab of  
the green ink cartridge and pull the  
cartridge out with your fingers.  
3 Insert the new ink cartridge into the  
machine (make sure that the tab is  
facing out).  
1
4 Replace the ADF exit tray.  
2
3
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9. Troubleshooting  
Problems and Solutions  
Line error  
Problem  
Solution  
LINE ERROR appears in  
the display, and/or a  
Try the transaction again. If the error persists, check  
the following:  
transaction report is  
printed out with COM. E-  
and a number from 0 to 31  
in the NOTE column.  
• Check the connection. The cord from the TEL.  
LINE socket to the wall socket should be no longer  
than two meters.  
• Make sure there are no modem devices sharing the  
same telephone line.  
• Check with the other party to make sure their fax  
machine is functioning properly.  
• Have your telephone line checked for line noise.  
• Try connecting the fax machine to a different  
telephone line.  
• If the problem still occurs, your fax machine may  
need service.  
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Problems and Solutions  
Dialling and transmission problems  
Problem  
Solution  
Dialling is not possible.  
• Make sure the power cord is properly plugged into  
a power outlet.  
• Make sure that the telephone line is properly  
connected to both the TEL. LINE socket and the  
wall socket.  
• Make sure that the fax machine is set to the correct  
dialling mode for your telephone line. See Option  
Setting 22 in Chapter 6.  
The power is on, but no  
transmission takes place.  
• Make sure that the receiving machine has paper.  
• Make sure that the telephone line cord is plugged  
into the TEL. LINE socket, and not the TEL. SET  
socket.  
• If the receiving machine is in manual mode with no  
attendant, reception will not be possible.  
• If the receiving machine is not a Sharp model,  
make sure it is G3 compatible.  
• Check the display for error messages.  
• Press the SPEAKER key and check for a dial tone.  
Nothing is printed at the  
receiving end.  
• Make sure that the document for transmission is  
placed face down in the feeder.  
A distorted image is  
received at the other end.  
• If ECM mode (Option Setting 9) is turned off, noise  
on the telephone line may cause distortion. Try  
sending the document again.  
• Make a copy of the document on your fax machine.  
If the copy is also distorted, your fax machine may  
need service.  
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Problems and Solutions  
Reception and copying problems  
Problem  
Solution  
The fax machine doesn’t  
receive documents  
automatically.  
• Make sure that the reception mode is set to AUTO  
(see page 58).  
The received document is • Ask the other party to send higher contrast  
faint.  
documents. If the contrast is still too low, your fax  
machine may need service. Make a copy or print a  
report to check your machine’s printing ability.  
• The toner cartridge may need replacement.  
The printed image  
appears dirty and/or the  
paper jams frequently.  
• Have a service technician clean the print  
compartment.  
The power is on, but no  
reception takes place.  
• Make sure that the wall socket is connected to the  
TEL. LINE socket, and not the TEL. SET socket.  
Received images are  
distorted.  
• If ECM mode (Option Setting 9) is turned off, noise  
on the telephone line may cause distortion. Have  
the other party try sending the document again.  
• If the other machine has ECM mode, make sure  
this feature is turned on in both fax machines (see  
Option Setting 9).  
• Make a copy or print a report on your fax machine.  
If the copy or report is also distorted, your fax  
machine may need service.  
• The drum cartridge may be damaged. Try a new  
drum cartridge.  
• The fusing unit and transfer roller may need to be  
replaced during the life of the machine if print  
quality begins to deteriorate. This must be done by  
a service technician.  
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Problems and Solutions  
The quality of copies is  
poor and/or black lines  
appear.  
• Any dirt or material on the scanning glass will  
cause lines to appear on copies and transmitted  
faxes. Clean the scanning glass as explained in  
Chapter 8.  
Dots appear at regular  
intervals on received  
documents and copies.  
• The drum cartridge may be damaged. Replace the  
drum cartridge.  
The printing paper comes • Make sure that the document is loaded properly in  
out blank when you try to  
receive a document.  
the feeder of the transmitting machine. Make a  
copy or print a report to confirm the printing ability  
of your machine.  
General problems  
Problem  
Solution  
Nothing appears in the  
display.  
• Make sure the power cord is properly plugged into  
a power outlet and the power switch is turned on.  
• Connect another electrical appliance to the outlet to  
see if it has power.  
The machine does not  
respond when you press  
any of its keys.  
• If a beep sound is not made when you press the  
keys, turn off the power switch and then turn it on  
again several seconds later.  
Automatic document  
feeding does not work for  
transmission or copying.  
• Check the size and weight of the document (see  
Transmittable Documents in Chapter 2).  
No reception occurs when • Make sure you have not run out of paper.  
polling is attempted.  
• Make sure the transmitting machine is in automatic  
reception mode.  
• If the transmitting machine has polling security,  
make sure that your fax number has been entered  
both in your machine and in the transmitting  
machine.  
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Problems and Solutions  
Bell tinkle  
(New Zealand)  
• The operation of this equipment on the same line  
as the telephone or other equipment with audible  
warning devices or automatic ring detectors will  
give rise to bell tinkle or noise and may cause false  
tripping of the ring detector. Should such a problem  
occur, contact your authorised Sharp Service  
Centre for information.  
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Messages and Signals  
Messages and Signals  
Display messages  
CHECK CASSETTE  
CONF. REFUSED  
This indicates that the cassette is not installed  
properly.  
A confidential transmission has been denied  
because you entered an incorrect mailbox number  
for a machine with mailboxes.  
CONF. RX ERROR  
Confidential reception was cancelled because the  
mailbox number specified by the transmitting  
machine is not programmed in your fax machine.  
CHECK COVER OR DRUM  
DRUM LIFE REACHED  
FAX RCVD IN MEMORY  
The print compartment cover is open or the drum  
cartridge has not been installed. Close the cover  
or install the drum cartridge.  
The drum cartridge must be replaced soon (this  
message appears when approximately 1000  
pages can still be printed).  
A fax has been received in memory because the  
toner cartridge needs replacement, you have run  
out of printing paper, or the paper is jammed. The  
fax will automatically print out when the problem is  
fixed.  
LINE ERROR  
Transmission or reception was not successful.  
Press STOP to clear the message and then try  
again. If the error persists, see Line Error in  
Problems and Solutions in this chapter.  
MEMORY FULL ERROR  
An internal memory error occurred. You may need  
to resend one or more pages of the document  
being transmitted when the error occurred.  
MEMORY FULL ERROR  
PRESS STOP KEY  
The memory is full and the transmission has been  
cancelled (this message appears when Option  
Setting 23, Quick On-line, is set to NO). Press the  
STOP key to clear the message .  
MENU MODE  
The MENU key has been pressed.  
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Messages and Signals  
NO CONF. FUNCTION  
Confidential transmission was cancelled because  
the receiving machine does not have a  
confidential function, a confidential passcode is  
not programmed in it, its memory is full, or it is not  
a Sharp model.  
NO PAPER  
This message will be followed by one of the paper  
sources in parentheses, and informs you that the  
paper source is out of paper. If no paper source is  
indicated, both paper sources are out of paper.  
ONHOOK DIAL MODE  
OUTPUT TRAY OFF  
The SPEAKER key has been pressed and the fax  
machine is waiting for you to dial.  
The received document tray is not attached.  
Attach it as explained in Connections in Chapter 1  
(the tray must be attached for the fax machine to  
operate properly.)  
PAPER JAM  
The printing paper is jammed. See the following  
section, Clearing Paper Jams.  
RCVD CONF. FAX  
A confidential fax has been received in memory.  
Print the fax as explained in Confidential  
Operations in Chapter 5.  
REMOVE ORIGINAL(S)  
SIZE ERROR  
The original document is jammed. See the  
following section, Clearing Paper Jams.  
This message will be followed by one of the paper  
sources in parentheses, and informs you that the  
paper loaded in that source is not all the same  
size.  
REPLACE TONER  
The toner cartridge must be replaced.  
WAITING<MEMORY FULL>  
The memory has become full and scanning has  
stopped during scanning of a multi-page  
document. Scanning will automatically resume  
when sufficient memory becomes free (for  
example, after several pages are transmitted).  
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Messages and Signals  
Audible signals  
Continuous tone  
3 seconds  
Indicates the end of transmission,  
reception, or copying.  
Intermittent tone  
(3 beeps)  
5 seconds  
(1 second on, 1  
second off)  
Indicates incomplete transmission,  
reception, or copying.  
Rapid intermittent  
tone  
35 seconds  
(0.7 seconds on,  
0.3 seconds off)  
Indicates that an extension phone  
connected to the fax is off hook.  
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Clearing Paper Jams  
Clearing Paper Jams  
Clearing a jammed document  
If the original document doesn’t feed properly during transmission or copying,  
START/  
or REMOVE ORIGINAL(S) appears in the display, first try pressing  
. If  
ENTER  
the document doesn’t feed out, open the operation panel and remove it.  
Important:  
Do not try to remove a document without opening the operation panel. This  
may damage the feeder mechanism.  
1 Open the operation panel.  
• Squeeze the release marked PANEL  
RELEASE and pull up.  
2 Remove the document.  
3 Close the operation panel, making sure  
it clicks into place.  
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Clearing Paper Jams  
Clearing jammed printing paper  
If the printing paper jams, PAPER JAM will appear in the display. Follow the  
steps below to clear the jam.  
1 Press the green release and open the  
print compartment cover.  
• Caution!  
The fusing unit inside the print  
compartment becomes very hot during  
operation. Be careful not to touch the  
inside of the compartment.  
2 Remove the toner cartridge and place  
it on a sheet of paper.  
3 Remove the drum cartridge.  
4 Remove the jammed paper.  
• Make sure no torn pieces of paper remain in the print compartment and  
rollers.  
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Clearing Paper Jams  
OR  
5 Replace the drum cartridge.  
BLUE  
• Make sure the drum cartridge is  
inserted in as far as it will go.  
GREEN  
6 Replace the toner cartridge and then  
close the print compartment cover.  
BLUE  
GREEN  
7 If you have a paper cassette and the  
display still indicates that paper is  
jammed, pull out the cassette and  
remove the jammed paper.  
8 Replace the paper cassette.  
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QUICK REFERENCE GUIDE  
Press a Group Key.  
SENDING FAXES  
SPEED DIAL  
Press  
and enter a Speed Dial  
Place the document (up to  
50 A4-size pages) face  
down in the document  
feeder.  
START/  
number (press  
ENTER  
to complete entry if  
only one digit is entered).  
START/  
ENTER  
(Note: For Normal Dialling and Direct Keypad  
Dialling, you can also load the document after  
dialling the number.)  
Enter a full number and press  
.
START/  
3. When finished, press  
ENTER  
.
RESOLUTION  
CONTRAST  
Press  
Normal Dialling  
1. Lift extension phone or press  
or  
if needed.  
RESOLUTION  
CONTRAST  
4. Press  
5. Press  
or  
if needed.  
START/  
ENTER  
SPEAKER  
.
2. Dial the fax number (if using an extension  
phone, dial on the extension phone keypad).  
STORING AUTO DIAL NUMBERS  
MENU  
3. Wait for the reception tone (if a person  
answers, ask them to press their Start key).  
3
1
0
1. Press  
,
,
,
.
1
2. Press  
(Press  
to store a number.  
START/  
4. Press  
ENTER  
.
2
to clear a number.)  
Rapid Key Dialling  
3. To store a Rapid Key number, press the  
desired Rapid Key.  
Press the desired Rapid Key.  
SPEED DIAL  
Speed Dialling  
To store a Speed Dial number, press  
and enter a number from 1 to 75 (press  
START/  
SPEED DIAL  
1. Press  
and enter the desired Speed  
ENTER  
if you entered a 1-digit number).  
START/  
ENTER  
Dial number (press  
if you entered a 1-  
(If clearing a number, select it as explained  
above and then perform Steps 7 and 9.)  
digit number).  
4. Enter the full fax number.  
START/  
2. Press  
ENTER  
.
START/  
5. Press  
ENTER  
.
Direct Keypad Dialling  
1. Dial the fax number.  
6. Enter a name by pressing the letter keys.  
START/  
START/  
2. Press  
ENTER  
.
7. Press  
.
ENTER  
BROADCASTING  
1
2
8. Press  
Press  
if this is a Chain Dial number.  
if this is a regular number.  
BROADCAST  
1. Load the document and press  
.
STOP  
2. Dial destination numbers:  
Press a Rapid Key.  
9. Press  
repeatedly to exit.  
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Index  
Dialling  
Chain, 39, 46  
A
Activity Report, 107  
Direct Keypad, 44  
Normal, 35  
Rapid Key, 42  
Auto Listing, 100  
Alarm volume, 104  
Anti Junk Fax, 97, 104  
Anti Junk Number List, 110  
Audible signals, 121  
Auto Cover Sheet, 102  
Auto reception mode, 58  
Auto-dial numbers, programming, 36  
Speed, 43  
Direct Keypad Dialling, 44  
Distinctive ring, 98  
Document feeder, 32  
Document guides, 32  
Document restrictions, 31  
Document sizes, 30  
Document, maximum scanning area, 31  
Drum cartridge  
B
Batch page numbering, 57  
Batch transmission, 83-84  
Batch Transmission List, 109  
Beep length, 105  
Installing and replacing, 17-20  
Duplex Scanning, 94  
Broadcasting, 63-64  
E
Error Correction Mode (ECM), 101  
C
Cancelling a fax, 47, 48  
Cassette Selection, 103  
Chain Dialling, 39, 46  
Confidential operations, 67-70  
Confidential Reception List, 110  
Contrast, 34  
F
Fax Ability (distinctive ring), 98  
Fax Duet (distinctive ring), 98  
Fine Resolution Priority, 100  
G
Copies, making, 61  
Copy Cut-off, 102  
Group Keys, 65-66  
Copy resolution, 106  
Copying Scanning, 102  
Cover Sheet, 55  
H
Halftone setting, 33  
Auto Cover Sheet, 102  
Housing, cleaning, 112  
D
I
Date, setting, 26  
Image Memory Print, 102  
Department Code Digits, 105  
Department Control, 95-96  
Department Usage List, 110  
Destination List, 109  
J
Jams, clearing, 122-124  
Job status, checking, 47  
Dial mode, 104  
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Index  
L
R
Letters, entering, 24  
Line error, 114  
Rapid Key Dialling, 42  
Receive Reduce, 102  
Reception mode  
Auto, 58  
Loading the document, 32  
Manual, 58, 59  
Setting, 58  
Redialling, 36, 49  
Resolution, 33  
M
Manual reception mode, 58, 59  
Memory  
Checking documents in, 47, 60  
Sending faxes from, 41  
Substitute reception to, 60  
Memory retransmission, 49  
Multi TTI, 104  
Ringer volume, 29  
S
Scanning glass, cleaning, 112  
Search Dial, 45  
Seperate Mode, 106  
Speaker volume, 28  
Speed Dialling, 43  
N
Normal Dialling, 35  
Number of rings in auto reception, 100  
Number of rings in manual reception, 100  
T
TEL. LINE socket, 15  
TEL. SET socket, 15  
Telephone line cord, 15  
Telephone, connecting, 15  
Time, setting, 26  
Timer, 77  
Timer List, 109  
Toner cartridge  
O
Optional Setting List, 109  
P
Page numbering, batch, 57  
Paper jams, clearing, 122-124  
Paper, loading, 21  
Passcode List, 109  
Installing and replacing, 17-20  
Toner cartridge indicator, 20  
Transaction Report, 111  
Print Selection, 101  
Troubleshooting, 114-118  
Pauses in automatic dialling, 37  
Personal Book List, 110  
Personal books, 50-54  
Polling, 71-76  
Security Selection, 101  
Power Save mode, 103  
Program and Group List, 109  
Programs, 85-93  
V
Verification Stamp, 16, 105  
Replacing, 113  
Q
Quick On-line, 104  
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SHARP CORPORATION OF AUSTRALIA PTY.LTD.  
A.C.N. 003 039 405  
1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148  
SHARP CORPORATION OF NEW ZEALAND LIMITED.  
59 Hugo Johnston Drive Penrose, Auckland New Zealand  
SHARP CORPORATION  
PRINTED IN THAILAND  
(TINSE4339XHTZ)  
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