Ricoh All in One Printer SP C250SF User Guide

• For details about [Administrator], see page 268 "Configuring the Administrator Settings".

Multi-access

This machine can perform multiple jobs using different functions, such as copying and faxing, at the

same time. Performing multiple functions simultaneously is called "Multi-access".

The following table shows the functions that can be performed simultaneously.

Current job

Types of jobs that can be executed simultaneously

• Fax memory transmission

• Fax memory reception

Copying

• Internet Fax reception (no printing)

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

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1. Getting Started

Current job

Types of jobs that can be executed simultaneously

• Fax memory transmission

• Fax immediate printing

• Fax memory reception

• Printing a fax received in the machine's memory

• Internet Fax reception

Scanning

*1 *7

• Printing

• Receiving a LAN-Fax job from a computer (except when

TWAIN scanning)

• LAN-Fax transmission (except when TWAIN scanning)

• Fax memory transmission

• Fax immediate printing

• Fax memory reception

Storing a scanned fax file into

the machine's memory before

sending it

• Printing a fax received in the machine's memory

• Internet Fax reception

• Printing

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Printing a fax received in the machine's memory

Fax immediate transmission

(scanning an original and

sending it simultaneously)

• Printing

• Internet Fax reception

• Receiving a LAN-Fax job from a computer

• Copying

• Scanning

• Scanning a fax into the machine's memory before transmission

• Internet Fax transmission

Fax memory transmission

(sending a fax that has already

been stored in the machine's

memory)

• Printing a fax received in the machine's memory

• Internet Fax reception

• Printing

• Receiving a LAN-Fax job from a computer

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Initial Setup

Current job

Types of jobs that can be executed simultaneously

• Fax memory transmission

• Fax immediate printing

• Fax memory reception

Internet Fax transmission

• Printing a fax received in the machine's memory

• Printing

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Scanning

• Scanning a fax into the machine's memory before transmission

• Internet Fax transmission

Fax immediate printing

(receiving a fax and printing it

simultaneously)

• Internet Fax reception (no printing)

• Receiving a LAN-Fax job from a computer

• Copying

• Scanning

Fax memory reception (storing

a received fax into the

machine's memory)

• Scanning a fax into the machine's memory before transmission

• Internet Fax transmission

• Internet Fax reception (no printing)

• Receiving a LAN-Fax job from a computer

• Scanning

• Scanning a fax into the machine's memory before transmission

• Fax immediate transmission

• Fax memory transmission

Printing a received fax stored

in the machine's memory

• Internet Fax transmission

• Internet Fax reception (no printing)

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

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1. Getting Started

Current job

Types of jobs that can be executed simultaneously

• Scanning

• Scanning a fax into the machine's memory before transmission

• Fax immediate transmission

Internet Fax reception

• Fax memory transmission

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Copying

• Scanning

• Scanning a fax into the machine's memory before transmission

• Fax immediate transmission

• Fax memory transmission

• Printing a fax received in the machine's memory

• Fax memory reception

Internet Fax reception (no

printing)

• Printing

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Scanning

• Scanning a fax into the machine's memory before transmission

• Fax immediate transmission

Printing

• Fax memory transmission

• Internet Fax transmission

• Internet Fax reception (no printing)

• LAN-Fax transmission

• Scanning (except for Scan to USB)

• Scanning a fax into the machine's memory before transmission

• Fax immediate transmission

• Fax memory transmission

PictBridge printing

• Internet Fax transmission

• Internet Fax reception (no printing)

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

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Initial Setup

Current job

Types of jobs that can be executed simultaneously

• Copying

• Scanning (except for TWAIN scanning)

• Fax immediate printing

• Fax memory reception

Receiving a LAN-Fax job from

a computer

• Printing a fax received in the machine's memory

• Internet Fax reception

• PictBridge printing

• LAN-Fax transmission

• Copying

• Scanning (except for TWAIN scanning)

• Scanning a fax into the machine's memory before transmission

• Printing a fax received in the machine's memory

• Internet Fax reception

LAN-Fax transmission

• Internet Fax transmission

• Printing

• Receiving a LAN-Fax job from a computer

Printing starts after scanning is finished if [Gradation:] is set to [Standard] or [Fine] (PCL printer driver), or

when printing from the PostScript 3 printer driver.

Scanning is not possible if [Gradation:] is set to [Standard] or [Fine] (PCL printer driver), or when printing

from the PostScript 3 printer driver.

Fax transmission is not possible if [Gradation:] is set to [Fine] (PCL printer driver), or when printing from the

PostScript 3 printer driver.

PictBridge printing might fail if the free memory space is low.

Printing may be canceled if [Gradation:] is set to [Standard] or [Fine] (PCL printer driver), or when printing

from the PostScript 3 printer driver.

Fax printing may take longer than normal if you scan using the control panel at the same time, especially

when scanning multiple pages using the exposure glass.

Scan to USB is not available with PictBridge.

• If you try to use a function that cannot be performed simultaneously, you will hear a beep sound

from the machine or see a failure message pop up on your computer screen. In this case, try again

after the current job is finished.

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1. Getting Started

Assigning a Setting to the [ID Card Copy] Key (Shortcut Function)

You can access a frequently-used setting with a single keystroke by assigning the setting to the [ID Card

Copy] key.

• You can configure settings for the following four function,

• ID Card Copy Mode (Default)

• Fax Auto Print Setting

• Fax Immediate TX

• Address Book for FAX

• Select Scanner Dest.

Assigning a setting using the control panel

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Shortcut to Function], and then press the [OK] key.

5. Press the [ ] or [ ] key to select the setting you want to configure, and then press the

[OK] key.

6. Press the [User Tools] key to return to the initial screen.

• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].

Assigning a Setting Using Web Image Monitor

• This setting appears only when the administrator password is set in the [Administrator] page.

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [System Settings].

3. Click the [Shortcut to Function] tab.

4. Specify the setting you want to configure from [Shortcut to Function Settings].

5. Enter the administrator password.

6. Click [OK].

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Initial Setup

7. Close the Web browser.

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1. Getting Started

Configuring Network Settings

This section describes configuring the settings required to use the machine on a network.

Configuring the IP Address Settings

The procedure for configuring network settings differs depending on whether the IP address is assigned

automatically by the network (DHCP), is specified manually.

• The password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].

• If your network environment requires a specific transmission speed that is not automatically

detected, specify the transmission speed in [Set Ethernet Speed] under [Network Settings].

• First configure the IP address setting, then install the driver. For details about installing the driver,

see the Driver Installation Guide.

• For details about printing the configuration page, see page 218 "Printing Lists/Reports".

Specifying settings to receive an IPv4 address automatically

• A DHCP server is required on the network for the machine to receive an IPv4 address

automatically.

1. Turn on the machine.

2. Press the [User Tools] key.

DAC509

3. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.

4. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

5. Press the [ ] or [ ] key to select [IPv4 Configuration], and then press the [OK] key.

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Configuring Network Settings

6. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key.

7. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.

8. Press the [User Tools] key to return to the initial screen.

9. If you are requested to restart the machine, turn off the machine, and then turn it back on.

10. Print the configuration page to check the setting.

The IPv4 address setting will appear under "TCP/IP" on the configuration page.

Assigning the machine's IPv4 address manually

• The IPv4 address assigned to the machine must not be used by any other device on the same

network.

1. Turn on the machine.

2. Press the [User Tools] key.

DAC509

3. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.

4. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

5. Press the [ ] or [ ] key to select [IPv4 Configuration], and then press the [OK] key.

6. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key.

7. Press the [ ] or [ ] key to select [Inactive], and then press the [OK] key.

8. Press the [ ] or [ ] key to select [IP Address], and then press the [OK] key.

The current IPv4 address is shown.

9. Enter the machine’s IPv4 address using the number keys, and then press the [OK] key.

Press the [ ] and [ ] keys to move between fields.

10. Press the [ ] or [ ] key to select [Subnet Mask], and then press the [OK] key.

The current subnet mask is shown.

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1. Getting Started

11. Enter the subnet mask using the number keys, and then press the [OK] key.

Press the [ ] and [ ] keys to move between fields.

12. Press the [ ] or [ ] key to select [Gateway Address], and then press the [OK] key.

The current gateway address is shown.

13. Enter the gateway address using the number keys, and then press the [OK] key.

Press the [ ] and [ ] keys to move between fields.

14. Press the [User Tools] key to return to the initial screen.

15. If you are requested to restart the machine, turn off the machine, and then turn it back on.

16. Print the configuration page to check the setting.

The IPv4 address setting will appear under "TCP/IP" on the configuration page.

• If [DHCP] is enabled, manually configured IPv4 address settings are not used.

Specifying settings to receive an IPv6 address automatically

• A DHCP server is required on the network for the machine to receive an IPv6 address

automatically.

1. Turn on the machine.

2. Press the [User Tools] key.

DAC509

3. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.

4. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

5. Press the [ ] or [ ] key to select [IPv6 Configuration], and then press the [OK] key.

6. Press the [ ] or [ ] key to select [IPv6], and then press the [OK] key.

7. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.

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Configuring Network Settings

8. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key.

9. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.

10. Press the [User Tools] key to return to the initial screen.

11. If you are requested to reboot the machine, turn off the machine, and then turn it back on.

12. Print the configuration page to confirm the setting.

The IPv6 address setting will appear under "IPv6 Configuration" on the configuration page.

Assigning the machine's IPv6 address manually

• The IPv6 address assigned to the machine must not be used by any other device on the same

network.

1. Turn on the machine.

2. Press the [User Tools] key.

DAC509

3. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.

4. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

5. Press the [ ] or [ ] key to select [IPv6 Configuration], and then press the [OK] key.

6. Press the [ ] or [ ] key to select [IPv6], and then press the [OK] key.

7. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.

8. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key.

9. Press the [ ] or [ ] key to select [Inactive], and then press the [OK] key.

10. Press the [ ] or [ ] key to select [Manual Config. Address], and then press the [OK] key.

11. Press the [ ] or [ ] key to select [Manual Config. Address], and then press the [OK] key.

12. Enter the machine’s IPv6 address using the number keys, and then press the [OK] key.

13. Press the [ ] or [ ] key to select [Prefix Length], and then press the [OK] key.

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1. Getting Started

14. Enter the prefix length using the number keys, and then press the [OK] key.

15. Press the [ ] or [ ] key to select [Gateway Address], and then press the [OK] key.

16. Enter the gateway address using the number keys, and then press the [OK] key.

17. Press the [User Tools] key to return to the initial screen.

18. If you are requested to reboot the machine, turn off the machine, and then turn it back on.

19. Print the configuration page to confirm the setting.

The IPv6 address setting will appear under "IPv6 Configuration" on the configuration page.

Sharing the Printer on a Network

This section explains how to configure this machine as a Windows network printer.

The network printer setting can be configured to enable network clients to use the machine.

• To change printer properties, you need access privileges for printer management. Log on using the

account for the Administrator group members.

• The following procedure is based on Windows 7. If you are using another operating system, the

procedure might differ slightly.

1. On the [Start] menu, click [Devices and Printers].

If you are using a computer that is running Windows 8 or Windows Server 2012, click [Search] on

the Charm Bar, and then click [Control Panel]. When the [Control Panel] window appears, click

[View devices and printers].

2. Right-click the icon of the printer you want to use, and then click [Printer properties].

The printer properties dialog box appears.

3. On the [Sharing] tab, click [Share this printer].

• To share this printer with users using a different version of Windows, continue with this

procedure.

• If you have installed an alternative driver by selecting [Share this printer] during the printer

driver installation, proceed to Step 8.

4. Click [Additional Drivers...].

5. Select the version of Windows with which you want to share the printer, and then click

[OK].

6. Click [Browse...], select the driver file, and then click [Open].

7. Click [OK].

8. On the [Advanced] tab, click the [Printing Defaults...] button.

Specify the default values for the printer driver to be used by client computers, and then click [OK].

9. Click [Apply].

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Configuring Network Settings

10. Click [OK].

Wireless LAN Setup

This section explains how to configure the wireless LAN settings manually using the control panel. For

easy setup using WPS (Wi-Fi Protected Setup), see Wi-Fi Settings Guide.

• If [Inactive] is specified for the [Wi-Fi] setting, you cannot use the [Setup Wizard]. Specify [Active]

for the [Wi-Fi] setting first. If you change the [Wi-Fi] setting, the machine must be restarted.

• Ensure that the router, access point, or device equipped with a wireless LAN, etc., is turned on.

• Check the authentication method and the name of the router, access point, or device equipped

with a wireless LAN (SSID/IBSS) in advance.

• First, configure the wireless LAN setting, and then install the driver. For details about installing the

driver, see the Driver Installation Guide.

Infrastructure mode

Use the following procedure to connect to the wireless LAN router or access point manually.

1. Turn on the machine.

2. Press the [User Tools] key.

3. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.

4. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

5. Press the [ ] or [ ] key to select [Wi-Fi Configuration], and then press the [OK] key.

6. Press the [ ] or [ ] key to select [Setup Wizard], and then press the [OK] key.

7. Press the [ ] or [ ] key to select [Infrastructure], and then press [Next].

8. Press the [ ] or [ ] key to select the destination SSID, and then press [Next].

If you cannot find the destination SSID, check if the device is turned on.

When entering the SSID, select [Input SSID], and then press [Next].

The SSID entry screen appears. Enter the SSID using the number keys, and then press [Next].

9. Press the [ ] or [ ] key to select the authentication method, and then press [Next].

Select the same method that the router or access point is using.

If you have selected [WPA2-PSK] or [Mix Mode WPA2/WPA], proceed to Step 11.

10. Press the [ ] or [ ] key to select the encryption method, and then press [Next].

Select the same method that the router or access point is using.

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1. Getting Started

11. Enter the encryption key using the number keys, and then press [Connect].

If you selected [Shared Key] or [Open System] in Step 9, it is necessary to enter the ID. The ID is

used for identifying the encryption key. You can register four encryption keys (ID 1 to 4). Use the

[ ] or [ ] key to switch between the encryption key and ID settings.

12. Press [Yes].

After connecting to the network, the Wi-Fi screen is displayed.

13. Press the [ ] or [ ] key to select [Wi-Fi Status], and then press the [OK] key.

When "Connected" is displayed, the connection has been established.

When "Disconnected" is displayed, the connection has not been established. Start again from the

beginning.

Ad Hoc mode

This section explains how to connect directly to devices equipped with a wireless LAN, such as

computers on a peer-to-peer network.

• In Ad Hoc network, every device must be manually assigned an IP address for TCP/IP if there is no

DHCP server.

• In Ad Hoc mode, only Open System or WEP encryption is supported. WPA2-PSK and Mix Mode

WPA2/WPA authentication methods are not supported.

1. Turn on the machine.

2. Press the [User Tools] key.

3. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.

4. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

5. Press the [ ] or [ ] key to select [Wi-Fi Configuration], and then press the [OK] key.

6. Press the [ ] or [ ] key to select [Setup Wizard], and then press the [OK] key.

7. Press the [ ] or [ ] key to select [Ad-Hoc], and then press [Next].

8. Press the [ ] or [ ] key to select a communication channel, and then press [Next].

Select a channel that corresponds to the device that you are going to connect with.

9. Press the [ ] or [ ] key to select the destination device name (IBSS), and then press

[Next].

If you cannot find the destination, check that the device is turned on.

When entering the device name, select [Input SSID], and then press [Next]. The SSID entry screen

appears. Enter the device name using the number keys, and then press [Next].

10. Press the [ ] or [ ] key to select the authentication method, and then press [Next].

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Configuring Network Settings

11. Press the [ ] or [ ] key to select the encryption method, and then press [Next].

12. Enter the encryption key and ID using the number keys, and then press [Connect].

The ID is used for identifying the encryption key. You can register four encryption keys (ID 1 to 4).

13. Press [Yes].

After connecting to the network, the Wi-Fi screen is displayed.

14. Press the [ ] or [ ] key to select [Wi-Fi Status], and then press the [OK] key.

When "Connected" is displayed, the connection has been established.

When "Disconnected" is displayed, the connection has not been established. Start again from the

beginning.

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1. Getting Started

Restricting Machine Functions According to

User

You can configure settings to require a user code when someone tries to use certain machine functions.

To enable this setting, you must first configure the machine settings via Web Image Monitor.

• This function is available for the Type 2 model only.

• To print jobs that require authentication you can use only the PCL printer driver. Printing such jobs

from the PostScript 3 printer driver is not possible.

• For details about using Web Image Monitor, see page 233 "Using Web Image Monitor".

Enabling the User Restriction Settings

This section explains how to configure settings to permit only authorized users to use certain machine

functions.

Using Web Image Monitor, enable user restriction for all or some of the functions listed below, and then

• Copying (both color and black-and-white)

• Color copying

• Sending faxes

• Scan to E-mail/FTP/Folder

• Scan to USB

• PictBridge printing

• Printing (both color and black-and-white)

• Color printing

• Sending faxes via LAN-Fax

You can specify functions available to each user upon authentication. Up to 30 users can be registered.

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [Restrict Available Functions].

3. Enter the administrator password if required.

4. Click [Apply].

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Restricting Machine Functions According to User

5. Under "Available Functions", select [Restrict] for the functions you want to restrict, and

then click [Apply].

Select [Do not Restrict] for the functions you do not want to restrict.

The user restriction setting is enabled for the selected function. Proceed to the following steps to

6. Click [Available Functions per User].

A list of currently registered user entries appears.

7. Select a user entry, and then click [Change].

The following window appears.

8. Enter the user name in [User Name] using up to 16 alphanumeric characters.

9. Enter the user code in [User Code] using up to 8 digits.

The user code will be used to authenticate users when they try to use a restricted function.

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1. Getting Started

10. Select the functions you want to make available to the user upon authentication.

Unselected functions will be unavailable to users authenticated under this user code.

11. Click [Apply].

12. Close the Web browser.

• You must enter both the user name and user code to register a user entry.

• Make sure that different user entries do not share the same user name or user code.

Modifying user entries

This section explains how to modify user entries.

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [Restrict Available Functions].

3. Enter the administrator password if required.

4. Click [Apply].

5. Click [Available Functions per User].

A list of currently registered user entries appears.

6. Select the entry to modify, and then click [Change].

7. Modify settings as necessary.

8. Click [Apply].

9. Close the Web browser.

Deleting user entries

This section explains how to delete user entries.

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [Restrict Available Functions].

3. Enter the administrator password if required.

4. Click [Apply].

5. Click [Available Functions per User].

A list of currently registered user entries appears.

6. Select the entry to delete, and then click [Delete].

7. Confirm that the entry you have selected is the entry that you want to delete.

8. Click [Apply].

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Restricting Machine Functions According to User

9. Close the Web browser.

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1. Getting Started

When Machine Functions are Restricted

Restricted functions can be used only by authorized users.

Depending on the restricted function, users will be authenticated from the machine's control panel or in

the printer/LAN-Fax driver.

• This function is available for the Type 2 model only.

• To print jobs that require authentication you can use only the PCL printer driver. Printing such jobs

from the PostScript 3 printer driver is not possible.

• The procedure in this section is an example based on Windows 7.

The table below shows the functions that can be restricted, and how users can be authenticated to use

them.

Restricted Function

Authentication method

• Copying (both color and

black-and-white)

The machine requests for a user code when a user presses the

[B&W Start] or [Color Start] key.

• Color copying

The user must enter a valid user code from the control panel.

• Sending faxes

• Scan to E-mail/FTP/Folder

• Scan to USB

• PictBridge printing

The machine requests for a user code when a digital camera is

connected to the machine.

The user must enter a valid user code from the control panel.

• Printing (both color and

black-and-white)

The user must enter a valid user code in the printer or LAN-Fax

driver before executing a print command.

• Color printing

• Sending faxes via LAN-Fax

Authentication using the control panel

1. If the machine requests for the user code, enter a user code using the number keys.

If you enter a wrong user code 3 times, the machine beeps and denies further attempts of

authentication.

2. Press the [OK] key.

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When Machine Functions are Restricted

Authentication using the printer or LAN-Fax driver

1. Open the file you want to print on your computer.

2. On the [File] menu, click [Print...].

3. In the [Select Printer] area, select the name of this machine, and then click [Preferences].

4. Click the [Valid Access] tab (PCL printer driver) or check the [User Code] check box. (LAN-

Fax driver).

5. Enter the user code using 1 to 8 digits, and then click [OK].

6. Execute a print command.

If an incorrect user code is entered, the job will be canceled automatically (without any error

message).

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1. Getting Started

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2. Loading Paper

Supported Paper

Tray 1

Type

Size

Weight

Capacity

Thin paper

60 to 160 g/m

(16 to 43 lb.)

250

Plain paper

B5 JIS

(80 g/m , 20 lb.)

Middle thick paper

Thick paper 1, 2

Recycled paper

Color paper

B6 JIS

Legal (8 / × 14 inches)

Preprinted paper

Prepunched paper

Letterhead

Letter (8 / × 11 inches)

Half Letter (5 / × 8 / inches)

Executive (7 / × 10 /

inches)

Bond paper

8 × 13 inches

Cardstock

8 / × 13 inches

Label paper

Folio (8 / × 13 inches)

Envelope

16K (195 × 267 mm)

Com 10 (4 / × 9 / inches)

Monarch (3 / × 7 / inches)

C5 Env (162 × 229 mm)

C6 Env (114 × 162 mm)

DL Env (110 × 220 mm)

Custom size:

90 to 216 mm in width,

148 to 356 mm in length

(3.54 to 8.50 inches in width,

5.83 to 14.0 inches in length)

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2. Loading Paper

Tray 2 (option)

Type

Size

Weight

Capacity

Thin paper

Letter (8 / × 11 inches)

60 to 105 g/m

(16 to 28 lb.)

500

Plain paper

(80 g/m , 20 lb.)

Middle thick paper

Thick paper 1

Recycled paper

Color paper

Preprinted paper

Prepunched paper

Letterhead

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Supported Paper

Bypass tray

Type

Size

Weight

Capacity

Thin paper

60 to 160 g/m

(16 to 43 lb.)

Plain paper

B5 JIS

Middle thick paper

Thick paper 1, 2

Recycled paper

Color paper

Prepunched paper

Letterhead

B6 JIS

Legal (8 / × 14 inches)

Letter (8 / × 11 inches)

Half Letter (5 / × 8 / inches)

Bond paper

Executive (7 / × 10 /

inches)

Cardstock

8 × 13

Label paper

Envelope

8 / × 13

Folio (8 / × 13 inches )

16K (195 mm × 267 mm)

Com 10 (4 / × 9 / inches)

Monarch (3 / × 7 / inches)

C5 Env (162 × 229 mm)

C6 Env (114 × 162 mm)

DL Env (110 × 220 mm)

Custom size:

90 to 216 mm in width,

148 to 356 mm in length

(3.54 to 8.50 inches in width,

5.83 to 14.0 inches in length)

• You cannot print on Legal size paper in the following cases:

• PCL printer driver

When [Gradation:] in [Print Quality] is set to [Fine]

• PostScript 3 printer driver

When [Print Quality] in [Printer Features] is set to [Best Quality]

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2. Loading Paper

Specifications of Paper Types

The following tables describe the types of paper that can be used with this machine.

• Depending on the paper type, the toner may take a while to dry. Before handling printed sheets,

make sure that they have fully dried. Otherwise, the toner may smudge.

• Print quality can be guaranteed only if recommended paper is used. For more information about

the recommended paper, contact your sales or service representative.

Middle thick paper

Item

Description

Paper thickness

75 to 90 g/m (20 to 24 lb.)

Supported paper tray

Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, Legal (8 / × 14 inches), Letter (8 / × 11 inches), Executive

(7 / × 10 / inches ), 8 × 13, 8 / × 13, Folio (8 / × 13 inches), 16K

(195 mm × 267 mm)

Thick paper 1

Item

Description

Paper thickness

91 to 105 g/m (24 to 28 lb.)

Supported paper tray

Can be used with any of the paper trays.

Duplex supported size None

Notes

The number of sheets that can be printed per minute is approximately half

that of middle thick paper.

Thick paper 2

Item

Description

Paper thickness

106 to 160 g/m (28 to 43 lb.)

Supported paper tray

Tray 1 and bypass tray

Duplex supported size None

Notes The number of sheets that can be printed per minute is approximately half

that of middle thick paper.

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Supported Paper

Thin paper

Item

Description

Paper thickness

60 to 65g/m2 (16 to 17 lb.)

Supported paper tray

Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, Legal (8 / × 14 inches), Letter (8 / × 11 inches), Executive

(7 / × 10 / inches), 8 × 13, 8 / × 13, Folio (8 / × 13 inches), 16K

(195 mm × 267 mm)

Plain paper

Item

Description

Paper thickness

66 to 74 g/m2 (18 to 20 lb.)

Supported paper tray

Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, Legal (8 / × 14 inches), Letter (8 / × 11 inches), Executive

(7 / × 10 / inches), 8 × 13, 8 / × 13, Folio (8 / × 13 inches), 16K

(195 mm × 267 mm)

Recycled paper

Item

Description

Paper thickness

75 to 90 g/m (20 to 24 lb.)

Supported paper tray

Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, Legal (8 / × 14 inches), Letter (8 / × 11 inches), Executive

(7 / × 10 / inches), 8 × 13, 8 / × 13, Folio (8 / × 13 inches), 16K

(195 mm × 267 mm)

Notes

If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Color paper

Item

Description

Paper thickness

75 to 90 g/m (20 to 24 lb.)

Supported paper tray

Can be used with any of the paper trays.

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2. Loading Paper

Item

Description

Duplex supported size A4, B5 JIS, Legal (8 / × 14 inches), Letter (8 / × 11 inches), Executive

(7 / × 10 / inches), 8 × 13, 8 / × 13, Folio (8 / × 13 inches), 16K

(195 mm × 267 mm)

Notes

If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Preprinted paper

Item

Description

Paper thickness

75 to 90 g/m (20 to 24 lb.)

Supported paper tray

Tray 1 and tray 2

Duplex supported size A4, B5 JIS, Legal (8 / × 14 inches), Letter (8 / × 11 inches), Executive

(7 / × 10 / inches), 8 × 13, 8 / × 13 inches, Folio (8 / × 13

inches), 16K (195 mm × 267 mm)

Notes

If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Prepunched paper

Item

Description

Paper thickness

75 to 90 g/m (20 to 24 lb.)

Supported paper tray

Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, Legal (8 / × 14 inches), Letter (8 / × 11 inches), Executive

(7 / × 10 / inches), 8 × 13, 8 / × 13, Folio (8 / × 13 inches), 16K

(195 mm × 267 mm)

Notes

If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Letterhead

Item

Description

Paper thickness

75 to 90 g/m (20 to 24 lb.)

Supported paper tray

Can be used with any of the paper trays.

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Supported Paper

Item

Description

Duplex supported size A4, B5 JIS, Legal (8 / × 14 inches), Letter (8 / × 11 inches), Executive

(7 / × 10 / inches), 8 × 13, 8 / × 13, Folio (8 / × 13 inches), 16K

(195 mm × 267 mm)

Notes

Paper that has a thickness outside the specified range cannot be printed

onto.

Bond paper

Item

Description

Paper thickness

106 to 160 g/m (28 to 43 lb.)

Supported paper tray

Tray 1 and bypass tray

Duplex supported size None

Notes

• The number of sheets that can be printed in one minute is

approximately half that of middle thick paper.

• If the paper thickness is outside the specified range, select [Thick Paper

1].

Cardstock

Item

Description

Paper thickness

106 to 160 g/m (28 to 43 lb.)

Supported paper tray

Tray 1 and bypass tray

Duplex supported size None

Notes

• The number of sheets that can be printed in one minute is

approximately half that of middle thick paper.

• Paper thicker than 160 g/m cannot be printed onto.

Label paper

Item

Supported paper tray

Description

Tray 1 and bypass tray

Duplex supported size None

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2. Loading Paper

Item

Description

Notes

• The number of sheets that can be printed per minute is approximately

half that of middle thick paper.

• Avoid using adhesive label paper on which glue is exposed. Glue

may stick to the inner parts of the machine, which can cause paper

feed problems, deterioration in print quality, or premature wear of the

print cartridge's photo conductor unit.

Envelope

Item

Supported paper tray

Description

Tray 1 and bypass tray

Duplex supported size None

Notes

• Avoid using self-adhesive envelopes. They may cause machine malfunctions.

• The number of envelopes that can be printed per minute is approximately half that of middle thick

paper.

• Paper can be loaded only up to the lower of the two paper limit marks of the tray.

• If printed envelopes come out badly creased, load the envelopes in the opposite direction. Also,

configure the printer driver to rotate the print object 180 degrees. For details about changing the

orientation see the printer driver Help.

• Environmental factors can degrade the print quality on both recommended and non-recommended

envelopes.

• If envelopes are severely curled after printing, flatten them by bending them back against the curl.

• After printing, envelopes sometimes have creases along their long edges and toner smear on their

unprinted sides. Print images might also be blurred. When printing large, black-solid areas, striping

can occur as a result of the envelopes overlapping.

• To correctly specify the length of an envelope whose flap opens along its short edge, be sure to

include the open flap when measuring.

CER112

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Supported Paper

• Fan envelopes, and then align their edges before loading.

DAC573

• When fanning envelopes, make sure they are not stuck together. If they are stuck together,

separate them.

• When fanning envelopes, make sure the envelope flaps are not stuck. If they are stuck, separate

them.

• Before loading envelopes, flatten them out so that their curl does not exceed that shown as shown

below.

DAC574

• If the curl is severe, flatten out the envelopes using your fingers, as shown below.

DAC575

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2. Loading Paper

• You may not be able to perform duplex printing on 8 × 13, 8 / × 13, Folio (8 / × 13 inches),

or 16K (195 mm × 267 mm) size paper in the following cases:

• PCL printer driver

When [Gradation:] in [Print Quality] is set to [Fine]

• PostScript 3 printer driver

When [Print Quality] in [Printer Features] is set to [Best Quality]

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Non-Recommended Paper Types

Do not use the following types of paper:

• Ink-jet printer paper

• Bent, folded, or creased paper

• Curled or twisted paper

• Torn paper

• Wrinkled paper

• Damp paper

• Dirty or damaged paper

• Paper that is dry enough to emit static electricity

• Paper that has already been printed onto, except a preprinted letterhead paper.

Malfunctions are especially likely when using paper printed on by other than a laser printer

(e.g.monochrome and color copiers, ink-jet printers, etc.)

• Special paper, such as thermal paper and carbon paper

• Paper weighing heavier or lighter than the limit

• Paper with windows, holes, perforations, cutouts, or embossing

• Adhesive label paper on which glue or base paper is exposed

• Paper with clips or staples

• When loading paper, take care not to touch the surface of the paper.

• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print

quality degradation, or malfunctions.

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2. Loading Paper

Print Area

The diagram below shows the area of the paper that the machine can print on.

Paper

DAC571

1. Print area

2. Feed direction

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 4.2 mm (0.2 inches)

Envelope

DAC577

1. Print area

2. Feed direction

3. Approximately 10 mm (0.4 inches)

4. Approximately 15 mm (0.6 inches)

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Print Area

• Borderless printing is not supported.

• The print area may vary depending on the paper size, printer language and printer driver

settings.

• For better envelope printing, we recommend you set the right, left, top, and bottom print

margins to at least 15 mm (0.6 inches) each.

Copier function

DAC580

1. Print area

2. Feed direction

3. Approx. 4 mm (0.2 inches)

4. Approx. 3 mm (0.1 inches)

• The print area may vary depending on the paper size.

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2. Loading Paper

Fax function

DAC580

1. Print area

2. Feed direction

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 2 mm (0.08 inches)

• The print area may vary depending on the paper size.

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Loading Paper

Loading Paper into Tray1 and 2

The following example explains the loading procedure for the standard paper tray (Tray 1).

The same procedure applies to loading paper in Tray 2.

• Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear,

inside the rear cover.

• Curled paper may jam. Straighten curled paper before loading.

• After loading paper in the tray, specify the paper type and size using the control panel to avoid

printing problems. This machine does not detect the paper size automatically.

1. Pull out the paper tray carefully with both hands.

DAC070

Place the tray on a flat surface.

2. Push the metal plate down until it clicks.

DAC050

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2. Loading Paper

3. Pinch the clip on the side paper guide and slide it to match the paper size.

DAC051

When loading custom size paper, position the paper guide slightly wider than the actual paper

size.

4. Pinch the end paper guide and slide it inward to match the paper size.

DAC053

When loading custom size paper, position the paper guide slightly wider than the actual paper

size.

5. Load new sheets of paper aligned with their side to be printed face down.

Make sure the paper is not stacked higher than the upper limit marked inside the tray.

The upper limit mark in Tray 2 differs from the illustrated mark.

DAC052

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Loading Paper

Slide the guides inward until they are flush against the paper's sides.

Make sure the paper is not stacked higher than the projection on the side paper guides.

When using Tray 2, make sure the paper is not stacked higher than the upper limit marked inside

the tray.

DAC059

6. Check there are no gaps between the paper and the paper guides (both side and end

paper guides).

DAC058

7. Carefully push the paper tray straight into the machine.

To avoid paper jams, make sure the tray is securely inserted.

• The upper limit differs depending on the paper type (thin or thick paper). See the label inside the

tray to check the upper limit.

• The remaining paper indicator on the right front side of the paper tray shows approximately how

much paper is remaining.

Extending Tray 1 to load paper

This section explains how to load paper longer than A4 (297 mm) into the machine.

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2. Loading Paper

1. Remove the rear cover using a coin.

DAC032

2. Pull out Tray 1 carefully with both hands.

Place the tray on a flat surface.

3. Push the metal plate down until it clicks.

DAC050

4. Pinch the extender in the "PUSH" direction, and then pull out the extender until it clicks.

DAC055

After extension, check that the arrows on the extender and tray are aligned.

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Loading Paper

DAC056

5. Follow Steps 3 to 7 in "Loading Paper into Tray1 and 2".

• To reinsert the extender, you might have to push it with moderate force.

Loading Paper into Bypass Tray

• Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear,

inside the rear cover.

• Load paper with the print side down and in the short-edge feed direction.

• Do not load paper while the machine is printing.

• Curled paper may jam. Straighten curled paper before loading.

• Duplex printing is not possible.

• Tray 1 and 2 are unavailable if paper is loaded in the bypass tray.

• You cannot load paper into the bypass tray while the machine is in Energy Saver mode.

1. Insert the top edge of the paper into the machine.

DAC067

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2. Loading Paper

2. Adjust the paper guides to the paper size.

DAC066

3. Support the paper with both hands, and insert it carefully until it stops.

DAC065

Loading Envelopes

• Before printing on envelopes, make sure to lower the levers on the machine rear, inside the rear

cover, to avoid envelopes coming out creased. Also, pull up the levers back to their original

positions after printing.

• Avoid using self-adhesive envelopes. They may cause machine malfunctions.

• Check there is no air in the envelopes before loading.

• Load only one size and type of envelope at a time.

• Before loading envelopes, flatten their leading edges (the edge going into the machine) by running

a pencil or ruler across them.

• Some kinds of envelope might cause misfeeds, wrinkles or print poorly.

• Print quality on envelopes may be uneven if parts of an envelope have different thicknesses. Print

one or two envelopes in advance to check the print quality.

• In a hot and humid environment, the envelope might be delivered creased or with low printing

quality.

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Loading Paper

Lowering the fusing unit levers

1. Pull the front cover open lever, and then carefully lower the front cover.

DAC061

2. Lower the fusing unit levers.

DAC340

3. Using both hands, carefully push up the front cover until it closes.

DAC062

For details about loading an envelope, see page 71 "Loading Paper into Tray1 and 2", and

page 75 "Loading Paper into Bypass Tray". Note that you cannot load an envelope in Tray 2.

• Be sure to load envelopes so that their flaps are on the right. If you do not, the envelopes will

become creased.

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2. Loading Paper

• If printed envelopes come out badly creased, load the envelopes in the opposite direction, and

then rotate the print object by 180 degrees using the printer driver before printing. For details, see

the printer driver Help.

• When Using Tray 1

• If the envelope flap is on a short side, place the envelope with the flap side in the tray recess.

If the envelope flap is on a long side, place the envelope with the flap side on the right.

DAC576

• When Using the Bypass Tray

• If the envelope flap is on a short side, place the envelope with the flap side in the front part of

the tray. If the envelope flap is on a long side, place the envelope with the flap side on the

right.

DAC473

Specifying Paper Type and Paper Size Using Control Panel

This section explains how to specify the paper size and paper type using the control panel.

• Paper type and size can also be specified using the printer driver. For details, see the printer driver

Help.

• For prints from the bypass tray or Tray 1, you can select to print according to either the printer

driver settings or the control panel settings with [Bypass Tray Priority] or [Tray1 Priority] under tray

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Loading Paper

paper settings. For details about [Bypass Tray Priority] and [Tray1 Priority], see page 215 "Tray

Paper Settings".

• If [Auto Continue] under system settings is enabled, printing stops temporarily if a paper type/size

error is detected. The printing restarts automatically with the settings made with the control panel

after about ten seconds. However, if the size of paper specified on the control panel and that of the

paper loaded in the paper tray or the paper size specified for the print job do not match when

printing restarts, it may cause a paper jam. For details about [Auto Continue], see page 209

"System Settings".

Specifying the paper type

This section explains how to specify the paper type.

1. Press the [User Tools] key.

DAC509

2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and then

press the [OK] key.

4. Press the [ ] or [ ] key to select the desired paper type, and then press the [OK] key.

5. Press the [User Tools] key to return to the initial screen.

Specifying the standard paper size

This section explains how to specify the standard paper size.

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2. Loading Paper

1. Press the [User Tools] key.

DAC509

2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press

the [OK] key.

4. Press the [ ], [ ],[ ], or [ ] key to select the desired paper size, and then press the [OK]

key.

5. Press the [User Tools] key to return to the initial screen.

Specifying a custom paper size

This section explains how to specify a custom paper size.

• When you perform printing, make sure that the paper size specified with the printer driver matches

the paper size specified with the control panel. If a paper size mismatch occurs, a message

appears on the display. To ignore the error and print using mismatched paper, see page 89 "If a

Paper Mismatch Occurs".

• Custom size paper cannot be loaded in Tray 2.

1. Press the [User Tools] key.

DAC509

2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

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Loading Paper

3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press

the [OK] key.

4. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.

6. Enter the width using number keys, and then press the [OK] key.

To enter a decimal point, press the [ ] key.

7. Enter the length using number keys, and then press the [OK] key.

To enter a decimal point, press the [ ] key.

8. Press the [User Tools] key to return to the initial screen.

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2. Loading Paper

Placing Originals

This section describes the types of originals you can use and how to place them.

About Originals

This section describes the types of originals that can be placed and the parts of the original that are

chipped in the scanned copy.

Recommended size of originals

This section describes the recommended size of the original.

Exposure glass

Up to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in length

ADF

• Paper size: 140 to 216 mm (5 / to 8 / inches) in width, 140 to 356 mm (5 / to 14

inches) in length

• Paper weight: 52 to 105 g/m (13.8 to 28.0 lb.)

• Only 1 sheet of original can be placed on the exposure glass at a time.

• In the ADF, up to 35 sheets of originals can be placed at once (when using paper weighing 80

g/m , 20 lb.).

Types of originals not supported by the Auto Document Feeder

If placed in the ADF, the following types of original might be damaged or become jammed, or result in

gray or black lines appearing on prints:

• Originals larger or heavier than recommended

• Stapled or clipped originals

• Perforated or torn originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon

paper, or conductive paper

• Originals with perforated lines

• Originals with indexes, tags, or other projecting parts

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Placing Originals

• Sticky originals such as translucent paper

• Thin, highly flexible originals

• Thick originals such as postcards

• Bound originals such as books

• Transparent originals such as OHP transparencies or translucent paper

• Originals that are wet with toner or correction fluid

Unscannable image area

Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on

all four sides of the original might be chipped.

DAC579

Margins when using exposure glass

In copier mode

4 mm (0.2 inches)

3 mm (0.1 inches)

4 mm (0.2 inches)

In scanner mode

0 mm (0 inches)

In fax mode

1 mm (0.05 inches)

2 mm (0.08 inches)

Top

Right

Left

Bottom

Margins when using ADF

In copier mode

In scanner mode

0 mm (0 inches)

In fax mode

Top

4 mm (0.2 inches)

0 mm (0 inches)

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2. Loading Paper

In copier mode

In scanner mode

0 mm (0 inches)

In fax mode

Right

Left

3 mm (0.1 inches)

1 mm (0.05 inches)

(Letter, Legal)

0 mm (0 inches) (other

sizes)

3 mm (0.1 inches)

4 mm (0.2 inches)

0 mm (0 inches)

1 mm (0.05 inches)

(Letter, Legal)

0 mm (0 inches) (other

sizes)

Bottom

2 mm (0.08 inches)

Placing Originals

This section describes the procedure for placing originals on the exposure glass and in the ADF.

• Do not place originals before any correction fluid and toner has completely dried. Doing so may

make marks on the exposure glass that will appear on copies.

• The original in the ADF takes precedence over the original on the exposure glass if you place

originals both in the ADF and on the exposure glass.

Placing Originals on the exposure glass

1. Lift the ADF.

Be careful not to hold the ADF input paper tray when lifting the ADF. Doing so may damage the

tray.

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Placing Originals

2. Place the original face down on the exposure glass. Align the original to the rear left

corner.

DAC006

3. Lower the ADF.

Hold down the ADF with your hands when using thick, folded, or bound originals and the ADF

cannot be lowered completely.

Placing Originals in the Auto Document Feeder

By using the ADF, you can scan multiple pages at once.

• Do not place different size originals in the ADF at once.

• Straighten curled originals before placing them in the ADF.

• To prevent multiple sheets from being fed at once, fan the originals before placing them in the ADF.

• Make sure that the originals are not placed obliquely.

1. Open the cover of the input tray for the ADF and adjust the guides according to the size of

the original.

DAC538

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2. Loading Paper

2. Place the aligned originals face up in the ADF. The last page should be on the bottom.

DAC019

• When placing originals longer than A4/Letter, pull out the ADF tray's extenders.

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3. Printing Documents

Basic Operation

This section explains the basic printing procedure.

1. Open the [Printing Preferences] dialog box in your document's application.

For details about each setting, click [Help]. You can also click the information icons to display

configuration information.

2. Configure printing option settings as necessary, and then click [OK].

The printer properties dialog box closes.

3. Click [OK].

• If a paper jam occurs, printing stops after the current page has been printed out. After the jammed

paper is removed, printing restarts from the jammed page automatically. For details about how to

remove the jammed paper, see page 295 "Removing Printing Jams".

• After printing on envelopes, make sure to pull up the levers for printing on envelopes back to their

original positions. For details about the levers for printing on envelopes, see page 76 "Loading

Envelopes".

Canceling a Print Job

You can cancel print jobs using either the machine's control panel or your computer, depending on the

status of the job.

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3. Printing Documents

Canceling a print job before printing has started

Windows

1. Double-click the printer icon on the task tray of your computer.

2. Select the print job you want to cancel, click the [Document] menu, and then click

[Cancel].

Mac OS X

1. From the Apple menu, select [System Preferences...].

2. Under "Hardware", click [Print & Fax] or [Print & Scan].

3. Double-click the machine from "Printers".

4. Select the print job you want to cancel, and then click [Delete].

• If you cancel a print job that has already been processed, printing may continue for a few pages

before being canceled.

• It may take a while to cancel a large print job.

Canceling a print job while printing

1. Press the [Clear/Stop] key.

DAC517

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If a Paper Mismatch Occurs

The machine reports an error if:

• The paper size or type does not match the print job's settings when [Input Tray:] is set to [Auto Tray

Select].

There are two ways to resolve these errors:

Continue printing using mismatched paper

Use the form-feed function to ignore the error and print using mismatched paper.

Reset the print job

Cancel printing.

Continuing Printing Using Mismatched Paper

If the paper is too small for the print job, the printed image will be cropped.

1. Press [FormFeed] while the error message is being displayed.

Resetting the Print Job

1. When the error message is displayed, press [JobReset].

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3. Printing Documents

Printing Confidential Documents

By the Locked Print function, you can password-protect print jobs.

This means that your job is printed only after you enter the password using the machine's control panel.

This function prevents unauthorized users from seeing sensitive documents at the machine.

• This function is available for the Type 2 model only.

• This function is only available when using the PCL printer driver, and printing from a computer

running a Windows operating system.

• The procedure in this section is an example based on Windows 7.

Storing a Locked Print file

This section explains how to store a Locked Print file in the machine using the printer driver.

1. Open the file you want to print on your computer.

2. On the [File] menu, click [Print...].

3. In the [Select Printer] area, select the name of this machine, and then click [Preferences].

4. Click the [Setup] tab, and then select [Locked Print].

The [Password:] and [User ID:] text boxes become available.

The [User ID:] text box contains the login user name of your computer account or the user code

used for the previous Locked Print job.

5. Type the password (containing 4 to 8 digits) and user ID (containing 1 to 9 alphanumeric

characters), and then click [OK].

The user code will be used to identify your Locked Print file on the machine's control panel.

6. Execute a print command.

The print job is stored in the machine as a Locked Print file. You can print the file by entering the

password using the control panel.

• The Locked Print file is automatically erased from the machine's memory when it is printed out, or

when the machine's power is turned off.

• The machine can store up to 5 jobs or 5 MB of Locked Print data at a time.

• Even if the machine cannot store any more Locked Print files, the machine holds a new Locked Print

file for the period of time specified in [Locked Print] under system settings before canceling the job.

Within this time, you can print or delete the new Locked Print file. You can also print or delete an

existing Locked Print file so that the new Locked Print file can be stored in the machine.

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Printing Confidential Documents

• When a Locked Print job is canceled, the machine automatically logs the cancellation. You can use

this log to identify which Locked Print jobs have been canceled.

Printing a Locked Print file

When there is a Locked Print file stored in the machine, “Locked Print Job Press User Tools key” appears

on the machine's control panel display when the machine is in the copier mode.

Press User Tools key

Mixed

[

]

100

Use the following procedure to unlock and print the Locked Print file.

1. When the Locked Print message is displayed, press the [User Tools] key.

2. Press the [ ] or [ ] key to select the file you want to print, and then press the [OK] key.

Identify the Locked Print file by checking its time stamp and user ID.

3. Press [Print].

4. Enter the password using the number keys, and then press the [OK] key.

The Locked Print file is printed.

• To enter the menu for changing the machine's settings, press the [Scanner] or [Facsimile] key, and

then press the [User Tools] key. To print a Locked Print file, press the [Copy] key to return to the

copier mode.

• You cannot print a Locked Print file while the machine is currently printing. The machine beeps if

you try to do so.

• While entering a password using the control panel, the machine cannot process other print jobs.

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3. Printing Documents

• The Locked Print file is automatically erased from the machine's memory when it is printed out, or

when the machine's power is turned off.

Deleting a Locked Print file

If there is a Locked Print file stored in the machine, “Locked Print Job Press User Tools key” appears on

the machine's control panel display when the machine is in the copier mode.

Press User Tools key

Mixed

[

]

100

Use the following procedure to delete a Locked Print file. You do not need to enter a password to delete

a Locked Print file.

1. When the Locked Print message is displayed, press the [User Tools] key.

2. Press the [ ] or [ ] key to select the file you want to delete, and then press the [OK] key.

Identify the Locked Print file by checking its time stamp and user ID.

3. Press [Delete].

The Locked Print file is deleted.

If there are Locked Print files/logs remaining in the machine, the display returns to the list of Locked

Print files/logs. If there are none remaining, the display returns to the initial screen.

• To enter the menu for changing the machine's settings, press the [Scanner] key or the [Facsimile]

key, and then press the [User Tools] key. To delete a Locked Print file, press the [Copy] key to

return to the copier mode.

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Printing Confidential Documents

Checking which Locked Print File Jobs Have Been Canceled

When a Locked Print job is canceled, the machine automatically logs the cancellation. If the machine

has created a cancellation log, “Locked Print Job Deleted Press User Tools key” will appear on the

control panel display when the machine is in the copier mode.

Press User Tools key

Mixed

[

]

100

Use the following procedure to check which Locked Print file jobs have been canceled.

1. When the Locked Print message is displayed, press the [User Tools] key.

2. Press the [ ] or [ ] key to find a file whose name starts with an "!" mark.

The "!" mark indicates that the job has been canceled.

Identify the Locked Print file by checking its time stamp and user ID.

To delete the log entry, proceed to the following steps.

3. Press the [OK] key.

4. Press [Delete].

The log is deleted.

If there are Locked Print logs/files remaining in the machine, the display returns to the list of Locked

Print logs/files. If there are none remaining, the display returns to the initial screen.

• To enter the menu for changing the machine's settings, press the [Scanner] key or the [Facsimile]

key, and then press the [User Tools] key. To check the Locked Print log, press the [Copy] key to

return to the copier mode.

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3. Printing Documents

• The machine keeps a log of the 10 most recent canceled jobs. If a Locked Print file is canceled

when the machine's log is already full, the oldest log will be deleted automatically.

• The message “Locked Print Job Deleted Press User Tools key” disappears when all log entries are

cleared.

• The log will be cleared when the machine is turned off.

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Direct Printing from a Digital Camera (PictBridge)

Direct Printing from a Digital Camera

(PictBridge)

What Is PictBridge?

You can connect a PictBridge-compatible digital camera to this machine using a USB cable. This allows

you to directly print photographs by operating the digital camera.

• Check that your digital camera is PictBridge-compatible.

• Up to 999 images can be sent from the digital camera to the machine during one print transaction.

If an attempt is made to send more images, an error message is sent to the camera and printing

fails.

• Since printing conditions are specified on the digital camera, specifiable parameters depend on

the digital camera. For details, see the manuals provided with the digital camera.

• This function is compatible with USB 2.0.

PictBridge Printing

Use the following procedure to start PictBridge printing on this machine.

• Memory overflow errors can occur during printing a high-resolution image. If this happens, reduce

the size of the data, and then try the operation again.

• Do not disconnect the USB cable while data is being sent. If you do, printing will fail.

1. Make sure that both the machine and the digital camera are turned on.

2. Open the cover of the USB flash disk port, connect the USB cable, and then connect the

other end of the cable to your digital camera.

DAC030

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3. Printing Documents

When the machine recognizes the digital camera as a PictBridge device, "PictBridge

Connecting...", then "Ready" will appear on the machine’s control panel.

3. On your digital camera, select the images you want to print, and then specify the printing

conditions.

4. The machine receives the specified data from the digital camera and starts printing.

• Some digital cameras require specifying settings manually for PictBridge operation. For details, see

the manual provided with the digital camera.

• Some digital cameras require manually operating a switch for PictBridge operation. For details, see

the manual provided with the digital camera.

• Some digital cameras need to be switched off when connecting to the printer. For details, see the

manual provided with the digital camera.

What Can Be Done on this Machine

This machine can perform the following functions using its PictBridge feature.

The settings available for these functions are as follows:

• Single image printing

• Selected image printing

• All image printing

• Index printing

• Copies

• Paper size

• N-up layout

• The setting parameters and their names may vary depending on the digital camera. For details, see

the manuals provided with the digital camera.

Exiting PictBridge

Use the following procedure to quit the PictBridge mode.

• Do not disconnect the USB cable while data is being sent to the machine. If you do, printing will

fail.

1. Check that "Ready" appears on the screen.

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Direct Printing from a Digital Camera (PictBridge)

2. Disconnect the USB cable from the machine.

Make sure to close the cover of the USB flash disk port after use.

When PictBridge Printing Does Not Work

This section explains likely causes and possible solutions for problems that can occur during PictBridge

printing.

Problem

Cause

Solution

PictBridge is not available.

There is a problem with the USB Use the following procedure to

connection or the PictBridge

settings.

check the connection and

settings:

1. Disconnect and then

reconnect the USB cable.

2. Check the PictBridge

settings are enabled.

3. Disconnect the USB cable,

and then turn off the

machine. Turn the machine

back on. When the

machine has fully booted

up, reconnect the USB

cable.

When two or more digital

cameras are connected, the

second and subsequent

You have connected multiple

digital cameras.

Connect one digital camera

only.

Do not connect multiple

cameras.

cameras are not recognized.

Cannot print.

The specified number of prints

exceeds the maximum number

that can be printed at a time.

The maximum specifiable print

quantity at a time is 999.

Change the quantity to 999 or

less, and then retry printing.

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3. Printing Documents

Problem

Cannot print.

Cause

Solution

The specified type of paper is

not loaded.

The specified type of paper is

not loaded.

If you have to use paper that is

not of the specified size,

perform continue printing using

mismatched paper or cancel the

print job. For details, see

page 89 "If a Paper Mismatch

Occurs".

Cannot print.

The specified paper size is not

supported by this machine.

Select the paper with the size

that can be printed on the

machine.

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Using Various Print Functions

This section briefly describes various print functions that you can configure with the printer driver to make

printouts appropriate for your purposes.

Print Quality Functions

Print quality and color tone can be adjusted to suit the print data. Some of the print quality settings you

can configure are described below.

Printing color documents in black and white

The black produced in black and white printing is a more distinct black than that produced in color

printing.

Separating the print data into CMYK and printing in designated color only

Normally, all four colors (CMYK) are used for color printing. If you do not want to use certain

colors, you can disable the use of those colors and print using other colors only.

Saving toner when printing (Economy Color printing)

You can save toner by printing with lower toner consumption. The amount of toner that will be used

depends on the object, such as text, line, or image.

Changing the image printing method

You can select to print with priority on print quality or print speed. When printing images, the higher

the resolution of images is, the longer the time is required for printing.

Changing the dither pattern

A dither pattern is a pattern of dots used to simulate a color or shade of an image. If the pattern is

changed, the characteristics of the image will also change. You can select a pattern suitable for the

image to be printed.

Changing the color profiling pattern

You can select a color profiling pattern to adjust the tone of colors according to the colors

displayed on the computer screen.

Because colors on the computer screen are created using the three RGB colors while colors for

printing are composed of the four CMYK colors, colors need to be converted during the printing

process. Therefore, images on the printed paper may look different from those on the computer

screen if adjustment is not performed.

Printing grayscale images using black or CMYK

You can print black or gray sections of an image using black toner only, instead of using all CMYK

toners. Compared to the black printed with CMYK toner, this results in a black that is flatter and

purer.

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3. Printing Documents

Using ICM (Image Color Matching)

You can use Windows ICM function to reproduce colors that appear on the computer screen as

close as they are on printed paper.

To use this function, the color profile must be added to the computer. You can find the color profile

in the ICM folder stored on the provided printer driver CD-ROM. For information about adding a

color profile, search Windows Help for "color profile", and then see the appropriate topic.

• Some of the functions described above might not be available depending on the printer driver or

operating system. For details, see the printer driver Help.

Print Output Functions

You can specify the form of print outputs according to your purposes. This section briefly describes some

of the settings that you can specify.

Printing multiple sets of a document

You can print multiple sets of the same document.

Collating the output in document batches

You can print complete sets of a multiple-page document one set at a time (P1, P2, P1, P2 ...). If this

function is not used when printing multiple sets, prints will be output in page batches (P1, P1, P2,

P2 ...). This function is useful when, for example, making presentation materials.

Changing orientation or rotating the image

You can change the orientation of an image to portrait or landscape. You can also rotate the

image by 180 degrees. Use rotation to prevent an image from being printed upside down when

using paper with a predefined top and bottom (such as letterhead paper).

Printing multiple pages per sheet

You can print multiple pages onto one sheet of paper.

When using this function, a suitable reduction ratio is selected automatically based on the paper

size and the number of pages you want to fit on each sheet.

Printing on both sides of paper (duplex printing)

You can print on both sides of paper.

Reducing or enlarging the document

You can reduce or enlarge documents by a specific ratio, from 25% to 400% in 1% increments.

You can also reduce or enlarge documents automatically to fit a specific paper size. This function is

useful, for example, when printing Web pages.

If the [Enable Large Papers] option is selected, A3/11 × 17/B4/8K documents can be scaled to

a size that the machine supports, so that it can then be printed out.

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Using Various Print Functions

Not printing of blank pages

If a print job contains blank pages, they can be prevented from being printed.

Note that this setting has higher priority than [Blank Page Print] under printer feature settings of the

control panel.

Printing with a cover page

You can add a cover page to the print job.

You can select to leave the cover page blank, or print the first page of the document on the cover

page. If a cover page is inserted into a duplex job, you can print on its back side also.

Paper for the cover page can either be the same as or different from the remaining pages.

Printing on custom size paper

You can print using non-standard size paper by specifying the size of the paper as custom size.

To specify the custom paper size, select [Custom Paper Size] from the [Document Size:] list, and

then click the [Custom Paper Size...] button in the lower part of the dialog box to configure the

paper size.

Superimposing text on prints (watermark)

You can superimpose watermark text on prints. Various predefined watermarks are provided. You

can also create your own watermarks.

• Some of the functions described above might not be available depending on the printer driver or

operating system. For details, see the printer driver Help.

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3. Printing Documents

102

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4. Copying Originals

Copier Mode Screen

This section provides information about the screen when the machine is in copier mode.

By default, the display shows the copier screen when the machine is turned on.

If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch

to the copier screen.

DAC505

Screen in standby mode

DAC600

1. Current status or messages

Displays the current status or messages.

2. Current settings

Displays the current tray, reproduction ratio, and scan settings.

3. Selection key items

Displays the functions you can use by pressing the corresponding selection keys.

4. Copy quantity

Displays the current copy quantity. You can change the copy quantity using the number keys.

• The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools]. For

details, see page 228 "Administrator Settings".

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4. Copying Originals

Basic Operation

• The original in the ADF takes precedence over the original on the exposure glass if you place

originals both in the ADF and on the exposure glass.

1. Press the [Copy] key.

DAC505

2. Place the original on the exposure glass or in the ADF.

To place the original, see page 82 "Placing Originals".

If necessary, configure advanced photocopy settings.

3. To make multiple copies, enter the number of copies using the number keys.

4. Press the [B&W Start] key or [Color Start] key.

DAC519

To make black-and-white photocopies, press the [B&W Start] key.

To make color photocopies, press the [Color Start] key.

• The maximum number of copies is 99.

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Basic Operation

• You can change the paper tray for the current job by pressing the [ ] or [ ] key. If tray 2 is

installed, you can select to change the paper tray automatically according to the paper size (A4 or

Letter).

• You can select the paper tray for printing out copies in [Select Paper] under copy settings. If you set

the machine to switch between Tray 1 and 2 automatically depending on the paper size in this

setting, you can also specify the tray the machine uses first in [Paper Tray Priority] under tray paper

settings. For [Select Paper], see page 193 "Copier Features Settings". For [Paper Tray Priority], see

page 215 "Tray Paper Settings".

• When making multiple copies of a multi-page document, you can select whether copies are output

in collated sets, or in page batches in the [Sort] setting under copy settings. [Sort] cannot be used

with the bypass tray. For [Sort], see page 193 "Copier Features Settings".

• If a paper jam occurs, printing stops after the current page has been printed out. After the jammed

paper is removed, printing restarts from the jammed page automatically.

• If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy the

originals again starting from the jammed page. For the direction to remove the jammed paper, see

page 295 "Removing Paper Jams".

Canceling a Copy

While scanning the original

If copying is canceled while the machine is scanning the original, copying is canceled immediately

and there is no printout.

If originals are placed in the ADF, scanning is canceled immediately and all originals are ejected.

While printing

If copying is canceled during printing, the photocopy process is canceled after the current page

has been printed out.

Follow the procedure below to cancel copying.

1. Press the [Copy] key.

DAC505

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4. Copying Originals

2. Press the [Clear/Stop] key.

DAC517

106

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Making Enlarged or Reduced Copies

There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized

ratio.

Preset ratio

DAC578

(mainly Europe and Asia)

50%, 71%, 82%, 93%, 122%, 141%, 200%, 400%

(mainly North America)

50%, 65%, 78%, 93%, 129%, 155%, 200%, 400%

Custom ratio

CES106

25% to 400% in 1% increments.

107

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4. Copying Originals

Specifying Reduce/Enlarge

1. Press the [Reduce/Enlarge] key.

DAC512

2. Press [Reduce], [Enlarge], or [Zoom].

For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom],

specify the desired ratio using the number keys.

3. Press the [OK] key.

• You can change the machine's default [Reduce/Enlarge] setting to always make photocopies in

the specified ratio. For details, see page 193 "Copier Features Settings".

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while

the initial screen is displayed. For details, see page 228 "Administrator Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed.

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Copying Single-Sided Originals with 2-Sided and Combined Printing

Copying Single-Sided Originals with 2-Sided

and Combined Printing

This section explains how to combine and print a multiple pages (two or four pages) on one side or both

sides of paper.

• This function is only available when the original is set in the ADF, not when it is set on the exposure

glass.

• To use combined copy, the paper size used for printing copies must be set to A4, Letter or Legal.

• To use 2-sided copy, the paper size used for printing copies must be set to A4, B5 JIS, Legal,

Letter, Executive, 8 × 13, 8 / × 13, Folio, or 16K.

• The paper for 2-sided copy is fed from Tray 1 or 2, but not from the bypass tray.

• The types of paper that can be used for 2-sided copy are thin, plain, middle thick, recycled, color,

preprinted and prepunched.

There are following copy modes. Select a copy mode according to your original and how you want the

copy outputs to appear.

Combined copy on one side

In this mode, a two or four-page original is combined and printed on one side of paper.

• 1Sd 2Orig->Comb 2on1 1Sd

Original

Copy

CMF250

• 1Sd 4Orig->Comb 4on1 1Sd

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4. Copying Originals

Original

Copy

Left to Right

Top to Bottom

Left to Right

Top to Bottom

CMF251

Combined copy on both sides

In this mode, a multiple-page original is combined and printed on both sides of paper.

• 1Sd 4Orig->Comb 2on1 2Sd

Original

Copy

Top to Top

Top to Bottom

Top to Top

Top to Bottom

CMF254

• 1Sd 8Orig->Comb 4on1 2Sd

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Copying Single-Sided Originals with 2-Sided and Combined Printing

Original

Copy

Left to Right, Top to Top

Left to Right, Top to Bottom

Top to Bottom, Top to Top

Top to Bottom, Top to Bottom

CMF255

Original

Copy

Left to Right, Top to Top

Left to Right, Top to Bottom

Top to Bottom, Top to Top

Top to Bottom, Top to Bottom

CMF256

2-sided copy: 2 Sided Orig->2 Sided Copy

In this mode, one-sided pages are printed on the front and back sides of paper without being

combined.

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4. Copying Originals

Original

Copy

Top to Top

Top to Bottom

Top to Top

Top to Bottom

CMF260

Specifying Combined and 2-sided Copies

1. Press [Dup/Comb].

2. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key.

3. Press the [ ] or [ ] key to select paper orientation and page order, and then press the

[OK] key.

4. Press the [Escape] key.

The screen will show the selected copy mode.

• You can change the machine's default [Duplex/Combine] setting to always make photocopies in

combine mode. For details, see page 193 "Copier Features Settings".

• Setting combined and 2-sided copying automatically disables the [ID Card Copy] setting.

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while

the initial screen is displayed. For details, see page 228 "Administrator Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed.

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Copying 2-Sided Originals with 2-Sided and Combined Printing (Manual 2-Sided Copying)

Copying 2-Sided Originals with 2-Sided and

Combined Printing (Manual 2-Sided Copying)

This section explains how to make 2-sided copies of 2-sided originals, or copy two original pages to

one sheet, or copy four original pages to one sheet with two pages per side.

DAC602

DAC603

• [2Sd 1Orig->Comb 2on1 1Sd], [2Sd 2Orig->Comb 4on1 1Sd], [2 Sided Orig->2 Sided Copy],

[2Sd 2Orig->Comb 2on1 2Sd], or [2Sd 4Orig->Comb 4on1 2Sd] is available for copying using

the ADF, but not using the exposure glass.

• Copy to the front and back of the sheet in the same color mode. If you try to copy in a different

mode, an alarm sounds.

The following six types of manual 2-sided copying are available.

2Sd 1Orig->Comb 2on1 1Sd

Copies one 2-sided original to one side of a sheet.

2Sd 2Orig->Comb 4on1 1Sd

Copies two 2-sided originals to one side of a sheet.

2 Sided Orig->2 Sided Copy

Makes 2-sided copies of 2-sided originals.

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4. Copying Originals

2Sd 2Orig->Comb 2on1 2Sd

Copies both sides of one 2-sided original to one side of a sheet, and both sides of another 2-sided

original to the other side of the sheet.

2Sd 4Orig->Comb 4on1 2Sd

Copies four 2-sided originals to one sheet with four pages per side.

Manual 2 Sided Scan Mode

Select this mode to make 2-sided copies using the exposure glass.

Manually Performing 2-Sided Copying Using the ADF

• Make sure the same number of pages will be printed on the front and back of all sheets.

Otherwise, the job will be reset.

1. Press [Dup/Comb].

2. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key.

3. Press the [ ] or [ ] key to select paper orientation and page order, and then press the

[OK] key.

4. Place all 2-sided originals into the ADF with their fronts facing up.

5. Press the [B&W Start] key or [Color Start] key.

6. After all originals are delivered, place them into the ADF again with their fronts facing

down.

7. Press the [B&W Start] key or [Color Start] key again.

Use the same mode (color or black-and-white) for both sides.

After all pages have been scanned, copying starts.

• After you place the originals, press the [B&W Start] key or [Color Start] key within the time

specified in [System Auto Reset Timer]. Otherwise, the job is canceled. For details, see page 228

"Administrator Settings".

• If the memory becomes full while originals are being scanned, the job is canceled.

Manually Performing 2-Sided Copying Using the Exposure Glass

• If you print odd-number pages while using [Manual 2 Sided Scan Mode], you cannot print the last

page. In this case, print the last page with [Dup/Comb] set to [Off].

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Copying 2-Sided Originals with 2-Sided and Combined Printing (Manual 2-Sided Copying)

1. Press [Dup/Comb].

2. Press the [ ] or [ ] key to select [Manual 2 Sided Scan Mode], and then press the [OK]

key.

3. Place the original front side down and top to the machine rear on the exposure glass.

Place the originals one by one.

4. Press the [B&W Start] key or [Color Start] key.

5. After "Set Back Side & Start" appears on the display, place it on the exposure glass again

with its back facing down.

6. Press the [B&W Start] key or [Color Start] key again.

Use the same mode (color or black-and-white) for both sides.

• After you place the originals, press the [B&W Start] key or [Color Start] key within the time

specified in [System Auto Reset Timer]. Otherwise, the job is canceled. For details, see page 228

"Administrator Settings".

• This function is not available with the Sort function.

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4. Copying Originals

Copying Both Sides of an ID Card onto One

Side of Paper

This section explains how to copy the front and back sides of an ID card or other small documents onto

one side of a sheet of paper.

• This function is available only when the original is set on the exposure glass, not when it is set in the

ADF.

• To use this function, the paper size used for printing copies must be set to A4 or Letter.

Printed paper size

Scanned paper size

A5 (148×210 mm)

Half Letter (140×216 mm)

Letter

CES165

Copying an ID Card

1. Press the [ID Card Copy] key.

DAC508

To make the [ID Card Copy] key enable ID card copy mode for the current job, [Shortcut to

Function] under administrator settings must be set to [ID Card Copy Mode].

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Copying Both Sides of an ID Card onto One Side of Paper

If the ID card copy mode does not appear even though you have pressed the [ID Card Copy] key,

set [Shortcut to Function] to [ID Card Copy Mode], and then press the [ID Card Copy] key again.

For [Shortcut to Function], see page 228 "Administrator Settings".

2. Place the original front side down and top to the machine rear on the exposure glass.

Place the original in the center of the A5/Half Letter scan area.

DAC601

3. Press the [B&W Start] key or [Color Start] key.

A message prompting you to place the original back side down on the exposure glass appears on

the display.

4. Place the original back side down and top to the machine rear on the exposure glass, and

then press the [B&W Start] key or [Color Start] key again.

Use the same mode (color or black-and-white) for both sides.

• After you load the originals, press the [B&W Start] key or [Color Start] key within the time specified

in [System Auto Reset Timer]. Otherwise, the job is canceled. For details, see page 228

"Administrator Settings".

• Regardless of the machine's reduction or enlargement ratio setting, an ID card copy will always be

made at 100%.

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while

the initial screen is displayed. For details, see page 228 "Administrator Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed.

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4. Copying Originals

Specifying the Scan Settings

This section explains how to specify image density and scan quality for the current job.

Adjusting Image Density

There are five image density levels. The higher the density level, the darker the printout.

1. Press the [Density] key.

DAC511

2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.

• You can change the machine's default [Density] setting to always make copies with a specific

density level. For details, see page 193 "Copier Features Settings".

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while

the initial screen is displayed. For details, see page 228 "Administrator Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed.

Selecting the Document Type According to Original

There are three document types:

Mixed

Select this when the original contains both text and photographs or pictures.

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Specifying the Scan Settings

Text

Select this when the original contains only text and no photographs or pictures.

Photo

Select this when the original contains only photographs or pictures. Use this mode for the following

types of original:

• Photographs

• Pages that are entirely or mainly photographs or pictures, such as magazine pages.

Specifying the Original Type

1. Press the [Image Quality] key.

DAC510

2. Press the [ ] or [ ] key to select the desired document type, and then press the [OK] key.

• You can change the machine's default [Original Type] setting to always make copies with a

specific document type. For details, see page 193 "Copier Features Settings".

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while

the initial screen is displayed. For details, see page 228 "Administrator Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed.

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4. Copying Originals

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5. Scanning Originals

Scanner Mode Screen

This section provides information about the screen in scanner mode.

By default, the display shows the copier screen when the machine is turned on. If the copier or fax

screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner

screen.

DAC507

Screen in standby mode

Ready

Specify Dest.

300 x 300dpi

Sing/Mul

8 1/2 x 11

Scn Size

DAC526

1. Current status or messages

Displays the current status or messages.

2. Current settings

Displays the current scanning mode and scan settings.

• When "Specify Dest." is displayed:

Scan to E-mail, Scan to FTP, or Scan to Folder functions can be used.

• When "Save Scn Data to USB" is displayed:

A USB flash disk is inserted in the machine, and the Scan to USB function can be used.

3. Selection key items

Displays the functions you can use by pressing the corresponding selection keys.

• The machine's default mode at power on can be specified in the [Function Priority] setting under

[Admin. Tools]. For [Function Priority], see page 228 "Administrator Settings".

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5. Scanning Originals

Registering Scan Destinations

This section explains how to register scan destinations in the Address Book. To send scanned files to an

e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer

(Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.

• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be

responsible for any damages resulting from such data loss. Be sure to create backup files of the

Address Book data periodically.

• Depending on your network environment, the Scan to FTP and Scan to Folder functions may

require a user name and password to be correctly entered in the destination information. In such

cases, after registering destinations, check that the user name and password are correctly entered

by sending test documents to those destinations by clicking [Connection Test].

The Address Book can contain up to 100 entries, including 20 Quick Dial entries.

Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch

button.

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [Quick Dial Destination] or [Scan Destination].

3. From the [Destination Type] list, select [E-mail Address], [FTP] or [Folder].

4. Register information as necessary.

The information you must register varies depending on the destination type. For details, see the

tables below.

5. Enter the administrator password if required.

6. Click [Apply].

7. Close the Web browser.

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Registering Scan Destinations

Scan to E-mail Settings

Item

Setting

Description

Select when setting the destination as a Quick Dial

entry.

Quick Dial Number

Optional

Name of the destination. The name specified here will

be shown on the screen when selecting a scan

destination. Can contain up to 16 characters.

Name

Required

E-mail address of the destination. Can contain up to

64 characters.

Destination E-mail Address

E-mail address to which a notification is sent after

transmission. Can contain up to 64 characters.

Notification E-mail Address

Subject

Optional

Required

Subject of the e-mail. Can contain up to 64 characters.

Name of e-mail sender. The name specified here will

be shown under "From" or a similar field of the

recipient's email application. Can contain up to 32

characters.

Sender's Name

Optional

File format of the scanned file when scanning in color.

PDF or JPEG can be selected. PDF supports multiple

pages in a document, but JPEG does not.

File Format (Color/Gray

Scale)

Required

File format of the scanned file when scanning in black

and white. PDF or TIFF can be selected. Both formats

support multiple pages in a document.

File Format (Black & White)

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5. Scanning Originals

Item

Setting

Description

Select the scanning size for the original from A5, B5,

A4, Executive, Half Letter, Letter, Legal, or custom size.

Scan Size

Optional

If you select custom size, select [mm] or [Inch], and

then specify the width and length.

Select the scan resolution from 100×100, 150×150,

200×200, 300×300, 400×400, or 600×600 dpi.

Resolution

Optional

Specify the image density by clicking the right or left

buttons. These keys increase or decrease the image

density in single increments up to 5.

Density

Scan to FTP Settings

Item

Setting

Description

Select when setting the destination as a Quick Dial

entry.

Quick Dial Number

Optional

Name of the destination. The name specified here will

be shown on the screen when selecting a scan

destination. Can contain up to 16 characters.

Name

Required

Name or IP address of the FTP server. Can contain up

to 64 characters.

Hostname or IP Address

File format of the scanned file when scanning in color.

PDF or JPEG can be selected. PDF supports multiple

pages in a document, but JPEG does not.

File Format (Color/Gray

Scale)

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Registering Scan Destinations

Item

Setting

Description

File format of the scanned file when scanning in black

and white. PDF or TIFF can be selected. Both formats

support multiple pages in a document.

File Format (Black & White)

Required

User name for logging in to the FTP server. Can

contain up to 32 characters.

FTP User Name

FTP Password

Optional

Password for logging in to the FTP server. Can contain

up to 32 characters.

Name of the FTP server directory where scanned files

are stored. Can contain up to 64 characters.

Directory

E-mail address to which a notification is sent after

transmission. Can contain up to 64 characters.

Notification E-mail Address

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Registering Scan Destinations

Item

Setting

Description

File format of the scanned file when scanning in color.

PDF or JPEG can be selected. PDF supports multiple

pages in a document, but JPEG does not.

File Format (Color/Gray

Scale)

Required

File format of the scanned file when scanning in black

and white. PDF or TIFF can be selected. Both formats

support multiple pages in a document.

File Format (Black & White)

Scan Size

Required

Optional

Select the scanning size for the original from A5, B5,

A4, Executive, Half Letter, Letter, Legal, or custom size.

If you select custom size, select [mm] or [Inch], and

then specify the width and length.

Select the scan resolution from 100×100, 150×150,

200×200, 300×300, 400×400, or 600×600 dpi.

Resolution

Density

Optional

Specify the image density by clicking the right or left

buttons. These keys increase or decrease the image

density in single increments up to 5.

A connection test is performed to check whether the

specified shared folder exists.

Connection Test

• To send files via e-mail, SMTP and DNS settings must be configured properly. For details about

SMTP and DNS settings, see page 255 "DNS Tab" and page 258 "SMTP Tab".

• If you are using the Scan to E-mail function, select a time zone according to your geographic

location to send email with correct transmission date and time. For details about the time zone

setting, see page 258 "SMTP Tab".

• To send files to an FTP server or computer, the user name, password, and directory must be

configured properly.

• On a network that uses a DNS server, specify a computer name in [Service Name] and the name

of the domain to which the computer belongs in [Domain]. In this case, also configure the DNS

related settings using Web Image Monitor.

• The Scan to Folder destination must operate on one of the following operating systems: Windows

XP/Vista/7/8, Windows Server 2003/2003 R2/2008/2008 R2/2012, or Mac OS X 10.6.

• Scan destinations cannot be registered using the control panel.

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5. Scanning Originals

Modifying Scan Destinations

This section explains how to modify the information of registered destinations.

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [Scan Destination].

3. Click the [E-mail Address], [FTP], or [Folder] tab.

4. Select the entry to modify, and then click [Change].

5. Modify settings as necessary.

6. Enter the administrator password if required.

7. Click [Apply].

8. Close the Web browser.

• You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination]

page. To do this, select the desired entry, click [Delete], and then click [Apply] again on a

confirmation page.

• The machine will notify you if the destination you want to modify is set as a forwarding destination

of received faxes. For details about fax forwarding settings, see page 245 "Fax Tab".

Deleting Scan Destinations

This section explains how to delete registered destinations.

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [Scan Destination].

3. Click the [E-mail Address], [FTP], or [Folder] tab.

4. Select the entry to delete, and then click [Delete].

5. Confirm that the entry you have selected is the entry that you want to delete.

6. Enter the administrator password if required.

7. Click [Apply].

8. Close the Web browser.

• The machine will notify you if the destination you want to delete is set as a forwarding destination of

received faxes. If you delete the destination anyway, reconfigure the fax forwarding setting. For

details about fax forwarding settings, see page 245 "Fax Tab".

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Basic Operation

Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP

server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB

flash disk (Scan to USB).

The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network

connection. No network connection is required for the Scan to USB function; you can send scanned files

directly to a USB flash disk inserted into the front of the machine.

Scan to E-mail/FTP/Folder

This section describes the basic operation for sending scanned files via e-mail, to an FTP server, or to a

computer. The scanned file is sent via E-mail, to an FTP server, or a computer, depending on the

specified destination.

• The original in the ADF takes precedence over the original on the exposure glass if you place

originals both in the ADF and on the exposure glass.

• When using the Scan to E-mail, Scan to FTP or Scan to Folder function, you must first register the

destination in the Address Book using Web Image Monitor. For details, see page 122 "Registering

Scan Destinations".

• If a USB flash disk is inserted in the machine, scanning functions other than Scan to USB are not

possible from the control panel. Make sure there is no USB flash disk inserted in the machine.

1. Place the original on the exposure glass or in the ADF.

To place the original, see page 82 "Placing Originals".

2. Press the [Scanner] key.

DAC507

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5. Scanning Originals

3. Press the [Address Book] key.

Alternatively, you can press the [ID Card Copy] key if [Shortcut to Function] under administrator

settings is set to [Select Scanner Dest.]. Press the key to switch to the scanner destination selection

menu. For [Shortcut to Function], see page 228 "Administrator Settings".

4. Press the [ ] or [ ] key to scroll the Address Book, and then press the [OK] key.

5. Search for the desired destination by pressing the [ ] or [ ] key to scroll the Address

Book, and then press the [OK] key.

When you specify a scan destination, the machine's scan settings change automatically according

to the information registered for that destination in the Address Book. If necessary, you can change

the scan settings using the control panel. For scan settings, see page 136 "Specifying the Scan

see page 131 "Specifying the scan destination using the One Touch buttons or [Pause/Redial]

6. Press the [B&W Start] key or the [Color Start] key.

DAC519

To scan in black and white, press the [B&W Start] key.

To scan in color, press the [Color Start] key.

Depending on the machine's settings, you may see the following screen on the display when

scanning from the exposure glass.

Start Scanning Next?

If you see this screen, proceed to the next step.

7. If you have more originals to scan, place the next original on the exposure glass, and

then press [Yes]. Repeat this step until all originals are scanned.

8. When all originals have been scanned, press [No] to start sending the scanned file.

• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files

are discarded.

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Basic Operation

• You can also specify a destination using the One Touch buttons, [Pause/Redial] key. For details,

key".

• If the [Limitless Scan] setting under scanner settings is enabled, you can place originals on the

exposure glass repeatedly in a single scan procedure. For details about [Limitless Scan], see

page 198 "Scanner Features Settings".

• If [Single/ Multi Page] under scanner settings is set to [Multi-page], you can scan multiple pages to

create a single PDF or TIFF file containing all pages. However, if the file format is JPEG, a single-

page file will be created for every page scanned. For details, see page 198 "Scanner Features

the entire originals again. For the direction to remove paper jammed in the ADF, see page 301

• If paper is jammed in the ADF, the scan job will be discarded. Remove the jammed paper and scan

"Removing Scanning Jams".

Specifying the scan destination using the One Touch buttons or [Pause/Redial] key

This section explains how to specify a destination using the following keys:

• One Touch buttons

Use these to specify destinations registered as Quick Dial entries.

• [Pause/Redial] key

Press this to specify the last used destination as the destination for the current job.

Using the One Touch buttons

Press the One Touch button to which the desired Quick Dial entry is registered.

Press the [Shift] key to toggle the One Touch buttons between Quick Dial entries Nos.1 to 10 and

Nos. 11 to 20.

DAC516

Using the [Pause/Redial] key

Press the [Pause/Redial] key to select the last used destination.

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5. Scanning Originals

DAC515

• When you specify a scan destination, the machine's scan settings change automatically according

to the information registered for that destination in the Address Book. If necessary, you can change

the scan settings using the control panel. For scan settings, see page 136 "Specifying the Scan

specifying destinations using the [Address Book] key, see page 129 "Scan to E-mail/FTP/Folder".

• The [Pause/Redial] key is not effective for the first scan job after the machine is turned on.

• To select destinations not registered as Quick Dial entries, use the [Address Book] key. For

• You can press the [Clear/Stop] key to clear the destination.

Basic Operation for Scan to USB

This section describes the basic operation for sending scanned files to a USB flash disk.

• The original in the ADF takes precedence over the original on the exposure glass if you place

originals both in the ADF and on the exposure glass.

• This machine does not support the use of USB flash disks connected to external USB hubs. Insert

your USB flash disk directly into the USB flash disk port located at the top left corner of the

machine.

• Certain types of USB flash disks cannot be used.

• Select to enable the Scan to USB feature, specify [Active] for the [Save Scn Data to USB] setting

first. For details, see page 228 "Administrator Settings".

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Basic Operation

1. Insert your USB flash disk into the USB flash disk port.

DAC031

2. Press the [Scanner] key.

DAC507

"Loading..." appears on the display. Wait until the display changes to show "Save Scn Data to

USB" (the duration depends on your USB flash disk).

3. Place the original on the exposure glass or in the ADF.

If necessary, configure advanced scan settings. For details, see page 118 "Specifying the Scan

Mode], see page 198 "Scanner Features Settings".

4. Press the [B&W Start] key or the [Color Start] key.

DAC519

To scan in black and white, press the [B&W Start] key.

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5. Scanning Originals

To scan in color, press the [Color Start] key.

Depending on the machine's setting, you will see the following screen on the display.

• When in halftone black-and-white scanning mode:

• When in color or gray scale black-and-white scanning mode:

5. Press the appropriate selection key according to the desired file format.

Depending on the machine's settings, you may see the following screen on the display when

scanning from the exposure glass.

Start Scanning Next?

If you see this screen, proceed to the next step. If not, proceed to Step 8.

6. If you have more originals to scan, place the next original on the exposure glass, and

then press [Yes]. Repeat this step until all originals are scanned.

7. When all originals have been scanned, press [No] to start sending the scanned file.

8. Confirm that "Ready" appears on the display.

The scanned file is created in the root directory of the USB flash disk.

9. Remove the USB flash disk from the machine.

Make sure to close the cover of the USB flash disk port after use.

• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files

are discarded.

• You can configure the machine to perform black-and-white scanning in halftone or grayscale by

changing [B&W Scanning Mode] setting under scanner settings. For details about [B&W Scanning

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Basic Operation

• If the [Limitless Scan] setting under scanner settings is enabled, you can place originals on the

exposure glass repeatedly in a single scan procedure. For details about [Limitless Scan], see

page 198 "Scanner Features Settings".

• If the [Single/ Multi Page] setting under scanner settings is set to [Multi-page], you can scan

multiple pages to create a single PDF or TIFF file containing all pages. However, if the file format is

JPEG, a single-page file will be created for every page scanned. For details about [Single/ Multi

Page], see page 198 "Scanner Features Settings".

• If paper is jammed in the ADF, the scan job will be put on hold. To resume the current job, remove

the jammed paper and scan the originals again starting from the jammed page. For details about

how to remove the paper jammed in the ADF, see page 301 "Removing Scanning Jams".

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5. Scanning Originals

Specifying the Scan Settings

This section explains how to specify the scanning size, image density, and resolution for the current job.

When a scan destination is specified

When you specify a scan destination, the machine's scan settings change automatically according

to the information registered for that destination in the Address Book. If necessary, you can change

the scan settings for the current job using the control panel.

• The machine maintains the preset scan settings for the current destination until the machine returns

to standby mode.

• Changing the preset scan settings for the current destination does not change the information

registered in the Address Book.

• If you specify the last used destination, the preset scan settings become effective again, even if you

have changed the settings for the previous job.

Specifying the Scanning Size According to the Size of the Original

This section explains how to specify the scanning size according to the size of the current original.

1. Press [Reduce/Enlarge] key or [Scn Size].

DAC512

2. Press the [ ] or [ ] key to select the size of the original, and then press the [OK] key.

If you selected anything other than [Custom Size], you do not need to perform the remaining steps

of the procedure.

3. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.

4. Enter the width using the number keys, and then press the [OK] key.

To enter a decimal point, press the [ ] key.

5. Enter the length using the number keys, and then press the [OK] key.

To enter a decimal point, press the [ ] key.

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Specifying the Scan Settings

• You can change the machine's default [Scan Size] setting to always scan originals with a specific

scanning size. For details, see page 198 "Scanner Features Settings".

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while

the initial screen is displayed. For details, see page 228 "Administrator Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed

Adjusting Image Density

This section explains how to adjust image density for the current job.

There are five image density levels. The higher the density level, the darker the scanned image.

1. Press the [Density] key.

DAC511

2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.

• You can change the machine's default [Density] setting to always scan with a specific density level.

For details, see page 198 "Scanner Features Settings".

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while

the initial screen is displayed. For details, see page 228 "Administrator Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

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5. Scanning Originals

• When the machine's default for the same setting is changed.

Specifying Resolution

This section explains how to specify the scan resolution for the current job.

There are six resolution settings. The higher the resolution, the higher the quality but greater the file size.

1. Press the [Image Quality] key.

DAC510

2. Press the [ ], [ ], [ ], or [ ] key to select the desired resolution, and then press the [OK]

key.

• You can change the machine's default [Resolution] setting to always scan with a specific resolution

level. For details, see page 198 "Scanner Features Settings".

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while

the initial screen is displayed. For details, see page 228 "Administrator Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed.

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Scanning from a Computer

Scanning from a computer connected by the network or USB (TWAIN scanning and WIA scanning)

allows you to operate the machine from your computer and scan originals into your computer directly.

Basic Operation for TWAIN Scanning

This section describes the basic TWAIN scanning operation.

TWAIN scanning is possible if a TWAIN-compatible application is running on your computer.

Using TWAIN Scanner

This section describes the preparations and procedure for using the TWAIN scanner.

• To use the TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM.

• To use the TWAIN scanner, a TWAIN-compliant application must be installed.

To use the machine as a TWAIN scanner, first do the following:

• Install the TWAIN driver.

• Install a TWAIN-compliant application.

TWAIN Scanning

TWAIN scanning is possible if your computer is running a TWAIN-compatible application.

1. Place the original on the exposure glass or in the ADF.

2. Open the properties dialog box for this machine using a TWAIN-compatible application.

3. Configure the scan settings as required, and then click [Scan].

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5. Scanning Originals

Settings you can configure in the TWAIN dialog box

DAC525

1. Scanner:

Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to

discover all available scanners connected via USB or the network.

2. Original:

Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF.

3. Original type

According to your original, select a setting from the list of options detailed below, or select [Custom...] to

configure your own scan settings. "Mode", "Resolution", and "Size" under "Scan Configuration" will change

according to the Original type setting you selected here.

• When using the exposure glass:

[Editing Text(OCR)]

[Faxing, Filing, or Copying]

[Black and White Photo]

[Color Document - Fast]

[Color Document - Better Quality]

[Custom...]

• When using the ADF:

[ADF-Faster]

[ADF-Better]

[ADF - Gray]

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Scanning from a Computer

[Custom...]

4. Mode:

Select from color, grayscale, or black-and-white.

5. Resolution:

Select a resolution from the list. If you select [User defined], enter a resolution value directly in the edit box.

Note that increasing the resolution also increases the file size and scanning time.

Selectable resolutions vary depending on where the original is set.

• When using the exposure glass:

75, 100, 150, 200, 300, 400, 500, 600, 1200, 2400, 4800, 9600, 19200 dpi, User defined

• When using the ADF:

75, 100, 150, 200, 300, 400, 500, 600 dpi, User defined

6. Size:

Select the scanning size. If you select [User defined], enter the scanning size directly in the edit box. Also, you

can change the scanning size with your mouse in the preview area. You can select the unit of measure from

[cm], [inches], or [pixels]. Selectable resolutions vary depending on where the original is set. For details, see

the TWAIN Help.

7. Scan task: (when using the exposure glass)

Displays up to 10 previously used scan areas. To remove a scan task, select the number of the task, and then

click [Remove]. You can select [AutoCrop] to let the scanner automatically detect the size of your original.

• If the scan data is larger than the memory capacity, an error message appears and scanning is

canceled. If this happens, specify a lower resolution and scan the original again.

Basic Operation for WIA Scanning

1. Place the original on the exposure glass or in the ADF.

2. On the [Start] menu on your computer, click [Devices and Printers].

3. Right-click the icon of the printer model you want to use, and then click [Start scan] to

open the dialog box for the scan settings.

4. In the dialog box, configure the scan settings as required, and then click [Scan].

5. Click [Import].

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5. Scanning Originals

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6. Sending and Receiving a Fax

Fax Mode Screen

This section provides information about the screen in fax mode.

By default, the display shows the copier screen when the machine is turned on.

If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel to

switch to the fax screen.

DAC506

Screen in standby mode

Del File

RX File

DAC001

1. Current status or messages

Displays the current status or messages.

2. Current settings

Displays the current density and resolution settings.

3. Selection key items

Displays the functions you can use by pressing the corresponding selection keys.

4. Current date and time

Shows the current date and time.

• The machine's default mode at power on can be specified in the [Function Priority] setting under

[Admin. Tools]. For [Function Priority], see page 228 "Administrator Settings".

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6. Sending and Receiving a Fax

• The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools]. For

setting the date and time, see page 145 "Setting the Date and Time".

• If the Alert indicator flashes on the initial fax display, press the [Copy] key and check the displayed

message.

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Setting the Date and Time

1. Press the [User Tools] key.

DAC509

2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Set Date/Time], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [Set Date], and then press the [OK] key.

6. Press the [ ] or [ ] key to select the desired date format, and then press the [OK] key.

For the date and time display format, see page 228 "Administrator Settings".

7. Enter the current date using the number keys, and then press the [OK] key.

You can press the [ ] or [ ] key to move between fields.

8. Press the [ ] or [ ] key to select [Set Time], and then press the [OK] key.

9. Press the [ ] or [ ] key to select the desired time format, and then press the [OK] key.

10. Enter the current time using the number keys, and then press the [OK] key.

If you selected [12-hour Format], press the [ ] or [ ] key to select [AM] or [PM].

You can press the [ ] or [ ] key to move between fields.

11. Press the [User Tools] key to return to the initial screen.

• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. For

[Admin. Tools Lock], see page 228 "Administrator Settings".

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6. Sending and Receiving a Fax

Entering Characters

To enter characters, use keys as follows:

To enter a digit

Press a number key.

To delete a character

Press the [ ] key.

To enter a fax number

• To enter a number

Use the number keys.

• To enter characters other than digits

": Press the [ ] key.

Pause: Press the [Pause/Redial] key. "P" appears on the screen.

Space: Press the [ ] key.

To enter a name

Letters, numbers, and symbols can be entered using the number keys.

To enter two characters consecutively that use the same number key, press the [ ] key to move the

cursor before entering the second character.

DAC442

• Characters you can enter depend on the setting you are configuring.

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Entering Characters

• If the number you entered is too large or too small for the setting, it will not be accepted. If you

press the [OK] key, the machine will increase or decrease the number to the minimum or maximum

value for the setting.

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6. Sending and Receiving a Fax

Registering Fax Destinations

This section explains how to register fax destinations in the Address Book using the control panel or Web

Image Monitor. The Address Book allows you to specify fax destinations quickly and easily.

• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be

responsible for any damages resulting from such data loss. Be sure to create backup files of the

Address Book data periodically. For details about creating backup files, see page 269 "Backup

Setting Tab".

The Address Book can contain up to 220 entries (20 Quick Dial entries and 200 Speed Dial entries).

Quick Dial entries

Destinations registered as Quick Dial entries can be selected by pressing the corresponding One

Touch button.

Speed Dial entries

Destinations registered as Speed Dial entries can be selected from the Address Book. Press the

[Address Book] key, and then select the desired entry using the [ ] or [ ] key.

Registering Fax Destinations Using the Control Panel

1. Press the [User Tools] key.

DAC509

2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then

press the [OK] key.

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Registering Fax Destinations

5. Press the [ ] or [ ] key to select [No.:], and then enter the desired Quick Dial number (1

to 20) or Speed Dial number (1 to 200) using the number keys.

If a destination is already registered for the input number, the fax number and fax name registered

for that number appear.

6. Press the [ ] or [ ] key to select [Fax No.], and then enter the fax number (up to 40

characters).

7. Press the [ ] or [ ] key to select [Name], and then enter the fax name (up to 20

characters).

For entering characters, see page 146 "Entering Characters".

8. Confirm the setting, and then press the [OK] key.

9. Press the [User Tools] key to return to the initial screen.

• Alternatively, you can press the [ID Card Copy] key if [Shortcut to Function] under administrator

settings is set to [Address Book for FAX]. Press the key to switch to the [Address book] menu. For

[Shortcut to Function], see page 228 "Administrator Settings".

• A fax number can contain 0 to 9, pause, " ", " ", and space.

• If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits

following the pause. You can specify the length of the pause time in the [Pause Time] setting under

fax transmission settings. For [Pause Time], see page 200 "Fax Transmission Features Settings".

• To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing

mode from pulse to tone temporarily.

• If the machine is connected to the telephone network through a PBX, make sure to enter the outside

line access number specified in [PBX Access Number] before the fax number. For [PBX Access

Number], see page 228 "Administrator Settings".

• Use Web Image Monitor to register an Internet Fax destination (an e-mail address). For details

about registering an Internet Fax destination, see page 148 "Registering Fax Destinations".

• A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. For

[Admin. Tools Lock], see page 228 "Administrator Settings".

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6. Sending and Receiving a Fax

Modifying or deleting fax destinations

1. Press the [User Tools] key.

DAC509

2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. For

details about [Admin. Tools Lock], see page 228 "Administrator Settings".

4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then

press the [OK] key.

5. Press the [ ] or [ ] key to select [No.:], and then enter the desired Quick Dial number (1

to 20 or Speed Dial number (1 to 200) using the number keys.

The fax number and fax name registered for that number appear.

6. Press the [ ] or [ ] key to select [Fax No.], and then modify the fax number (up to 40

characters).

If you want to delete the fax number, press the [ ] key until the current number is deleted.

7. Press the [ ] or [ ] key to select [Name], and then modify the fax name (up to 20

characters).

For details about entering characters, see page 146 "Entering Characters".

If you want to delete the fax name, press the [ ] key until the current name is deleted.

8. Confirm the setting, and then press the [OK] key.

9. Press the [User Tools] key to return to the initial screen.

Registering Fax Destinations Using Web Image Monitor

1. Start the Web browser and access the machine by entering its IP address.

2. Click [Quick Dial Destination] or [Fax Speed Dial Destination].

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Registering Fax Destinations

3. From the [Destination Type] list, select [Fax].

4. Select [Quick Dial Number] or [Speed Dial Number], and then select the registration

number from the list.

5. Register information as necessary.

6. Enter the administrator password if required.

7. Click [Apply].

8. Close the Web browser.

Fax destination settings

Item

Setting

Required

Description

Quick Dial Number /

Speed Dial Number

Select the number to which you want to register Quick

Dial or Speed Dial destination.

Name of the destination. The name specified here will

be shown on the screen when selecting a fax

destination. Can contain up to 20 characters.

Name

Optional

Fax number of the destination. Can contain up to 40

characters.

If the machine is connected to the telephone network

through a PBX, make sure to enter the outside line

access number specified in [PBX Access Number]

before the fax number. For [PBX Access Number], see

page 228 "Administrator Settings".

Fax Number

Required

E-mail address of the destination of the Internet Fax.

Can contain up to 64 characters.

E-mail Address

Optional

This setting appears only for the Type 2 model.

• A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space.

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6. Sending and Receiving a Fax

• If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits

following the pause. You can specify the length of the pause time in the [Pause Time] setting under

fax transmission settings. For [Pause Time], see page 200 "Fax Transmission Features Settings".

• For details about using Web Image Monitor, see page 233 "Using Web Image Monitor".

• To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing

mode from pulse to tone temporarily.

Modifying fax destinations

1. Start the Web browser and access the machine by entering its IP address.

2. Click [Quick Dial Destination] or [Fax Speed Dial Destination].

If you modify the Speed Dial entry, proceed to Step 4.

3. Click [Fax Quick Dial Destination].

4. Select the entry to modify, and then click [Change].

If you want to delete the entry, click [Delete].

5. Modify settings as necessary.

To delete the entry, confirm the entry you have selected.

6. Enter the administrator password if required.

7. Click [Apply].

8. Close the Web browser.

Preventing Transmission to the Wrong Destination

If you want to prevent documents being sent to the wrong destination, you can configure the machine to

prompt users twice for the destination, or to display the entered destination prior to transmission.

Re-entering a fax number to confirm destination

Enter the fax number again to confirm the destination is correct.

Transmission is disabled if the confirmation fax number does not match the first fax number. This function

helps prevent users accidentally sending faxes to the wrong destination.

• This function is available only when an administrator password is specified.

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Registering Fax Destinations

1. Press the [User Tools] key.

DAC509

2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Fax Number Confirmation], and then press the [OK]

key.

5. Press the [ ] or [ ] key to select [On] or [Off], and then press the [OK] key.

6. Press the [User Tools] key to return to the initial screen.

• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. For

[Admin. Tools Lock], see page 228 "Administrator Settings".

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6. Sending and Receiving a Fax

Sending a Fax

• It is recommended that you call the receiver and confirm with them when sending important

documents.

Selecting Transmission Mode

There are two transmission modes: Memory Transmission and Immediate Transmission.

Memory Transmission

In this mode, the machine scans several originals into memory and sends them all at once. This is

convenient when you are in a hurry and want to take the document away from the machine. In this

mode, you can send a fax to multiple destinations. You can enable the [Auto Redial] setting under

fax transmission settings to set the machine to automatically redial the destination if the line is busy

or an error occurs during transmission.

The number of redial attempts is preset to two or three times, depending on the [Country] setting

under [Admin. Tools], in five-minute intervals. For details, see page 200 "Fax Transmission

Features Settings".

Immediate Transmission

In this mode, the machine scans the original and faxes it simultaneously, without storing it in

memory. This is convenient when you want to send an original quickly. In this mode, you can only

specify one destination.

1. Press the [Facsimile] key, and then press the [ ] or [ ] key.

DAC520

Alternatively, you can press the [ID Card Copy] key if [Shortcut to Function] under administrator

settings is set to [Fax Immediate TX]. Press the key to switch to the [Immediate TX] menu. For

[Shortcut to Function], see page 228 "Administrator Settings".

2. Press the [ ] or [ ] key to select [Immediate TX], and then press the [OK] key.

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Sending a Fax

3. Press the [ ] or [ ] key to select [Off], [On], or [Next Fax Only], and then press the [OK]

key.

For Memory Transmission, select [Off].

For Immediate Transmission, select [On] or [Next Fax Only].

4. Press the [User Tools] key to return to the initial screen.

Internet Fax Transmission

You can send faxes over the Internet. When you send faxes to Internet Fax destinations, the machine

converts scanned images to TIFF-F format files and send them as attachments to e-mail.

• The level of security for Internet communications is low. It is recommended that you use the

telephone network for confidential communications.

• Internet Fax delivery might be delayed due to network congestion. Use a telephone line if the fax

needs to be delivered in a timely manner.

• This function is available for the Type 2 model only.

• The Internet Fax function supported by this machine is compliant with ITU-T Recommendation T.37

(Simple Mode).

• To use the Internet Fax function, network settings must be configured properly. For details about

network settings, see page 253 "Configuring the Network Settings".

• Internet Fax transmission may take some time before it starts. The machine needs a certain amount

of time to convert data in memory prior to transmission.

• Depending on e-mail environment conditions, you may not be able to fax large images.

• The "Photo" resolution is not available for Internet Faxes. Faxes will be sent using "Detail" resolution

if "Photo" resolution has been specified.

• If the faxes are received on a computer, a viewer application needs to be installed in order to view

the documents.

Basic Operation for Sending a Fax

• The original in the ADF takes precedence over the original on the exposure glass if you place

originals both in the ADF and on the exposure glass.

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6. Sending and Receiving a Fax

1. Press the [Facsimile] key.

DAC506

2. Place the original on the exposure glass or in the ADF.

To place the originals, see page 82 "Placing Originals".

3. Enter the fax number (up to 40 characters) using the number keys, or specify a

destination using the One Touch buttons or Speed Dial function.

• For details about entering characters, see page 146 "Entering Characters".

• For details about specifying destinations using the One Touch buttons or Speed Dial function,

see page 160 "Specifying the Fax Destination".

• If the machine is connected to the telephone network through a PBX, make sure to enter the

outside line access number specified in [PBX Access Number] before the fax number. For [PBX

Access Number], see page 228 "Administrator Settings".

• To specify an Internet Fax destination, use the One Touch buttons or Speed Dial function.

4. Press the [B&W Start] key.

DAC518

• Depending on the machine's settings, you may be prompted to enter the fax number again if

you manually entered the fax number. In this case, re-enter the number within 60 seconds, if

the fax numbers do not match, go back to Step 3. For details about [Fax Number

Confirmation], see page 152 "Preventing Transmission to the Wrong Destination".

• When using the exposure glass in Memory Transmission mode, you will be prompted to place

another original. In this case, proceed to the next step.

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Sending a Fax

5. If you place the original on the exposure glass and have more originals to scan, press

[Yes] within 60 seconds, place the next original on the exposure glass, and then press

[OK]. Repeat this step until all originals are scanned.

If you do not press [Yes] within 60 seconds, the machine will start to dial the destination.

6. When all originals have been scanned, press [No] to start sending the fax.

• A fax number can contain 0 to 9, pause, " ", " ", and space.

• If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits

following the pause. You can specify the length of the pause time in the [Pause Time] setting under

fax transmission settings. For [Pause Time], see page 200 "Fax Transmission Features Settings".

• To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing

mode from pulse to tone temporarily.

• You can specify multiple destinations and broadcast the fax you are sending. For sending a fax

using the broadcast function, see page 160 "Specifying the Fax Destination".

• When [Fax Number Confirmation] is set to [On], the machine prompts you to enter the fax number

twice only when you dial the destination manually. Destinations specified using the One Touch

buttons, Speed Dial function, or [Pause/Redial] key need not be confirmed. For details about [Fax

Number Confirmation], see page 152 "Preventing Transmission to the Wrong Destination".

• When in Memory Transmission mode, you can enable the [Auto Redial] setting under fax

transmission settings to set the machine to automatically redial the destination if the line is busy or

an error occurs during transmission. For [Auto Redial], see page 200 "Fax Transmission Features

jammed in the ADF, see page 301 "Removing Scanning Jams".

• When in Memory Transmission mode, the machine's memory may become full while scanning the

originals. In this case, the screen prompts you to cancel the transmission or to send only the pages

that have been scanned successfully.

• If you specify an Internet Fax destination in Immediate Transmission mode, the mode switches to

Memory Transmission mode temporarily.

• If paper is jammed in the ADF, the jammed page has not been scanned properly. When the

machine is in Immediate Transmission mode, resend the fax starting from the jammed page. When

in Memory Transmission mode, scan the entire originals again. For details about removing paper

• The machine can store up to 5 unsent fax jobs.

Canceling a Transmission

This section explains how to cancel a fax transmission.

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6. Sending and Receiving a Fax

Canceling a Transmission Before the Original Is Scanned

Use this procedure to cancel a transmission before pressing the [B&W Start] key.

1. Press the [Clear/Stop] key.

DAC517

Canceling a Transmission While the Original Is Being Scanned

Use this procedure to cancel scanning or transmitting of the original while it is being scanned.

1. Press the [Clear/Stop] key.

DAC517

Canceling a Transmission After the Original Is Scanned (While a Transmission Is in

Progress)

Use this procedure to delete a file that is being sent after the original is scanned.

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Sending a Fax

1. Press the [Clear/Stop] key while "Transmitting..." is displayed on the display.

DAC517

• If you cancel a document while it is being sent, the transmission is halted as soon as you finish the

cancellation procedure. However, some pages of the document may already have been sent and

received at the other end.

• If the transmission finishes while this procedure is being processed, the transmission is not canceled.

Note that the transmission duration is short if an Internet Fax, e-mail transmission, or folder

transmission is being executed.

• If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled.

The fax will be sent to the subsequent destinations as normal. For details about sending a fax using

the broadcast function, see page 160 "Specifying the Fax Destination".

Canceling a Transmission After the Original Is Scanned (Before a Transmission Starts)

Use this procedure to delete a file stored in memory before its transmission starts.

Use the following procedure to delete a file stored in memory (such as automatic redial) before its

transmission starts.

1. Confirm that the initial screen for Fax settings is shown on the display.

For details about the initial screen, see page 143 "Fax Mode Screen".

2. Press [Del File].

Del File

RX File

3. Press the [ ] or [ ] key to select [Delete Selected File] or [Delete All Files], and then press

the [OK] key.

• [Delete Selected File]

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6. Sending and Receiving a Fax

To delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to the

previous level of the menu tree without deleting the fax job.

• [Delete All Files]

To delete the fax jobs, select [Yes]. Selecting [No] exits to the previous level of the menu tree

without deleting the fax job.

4. Press the [User Tools] key to return to the initial screen.

• You cannot view files that are in the process of being sent.

• If you specify a broadcast task, all the unsent destinations are canceled.

Specifying the Fax Destination

Other than entering the destination fax number using the number keys, you can specify destinations

using the following functions:

• One Touch buttons

• Speed Dial

• Broadcast function

• Redial function

• To prevent documents being sent to the wrong destination, you can configure the machine to

prompt users twice for the destination or to display the entered destination prior to transmission. For

details, see page 152 "Preventing Transmission to the Wrong Destination".

Specifying the destination using the One Touch buttons

1. Press the [Facsimile] key.

DAC506

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Sending a Fax

2. Press the One Touch button to which the desired Quick Dial entry is registered.

For registering the Quick Dial entries, see page 148 "Registering Fax Destinations".

Press the [Shift] key if you want to use Quick Dial entries Nos. 11 to 20 before pressing a One

Touch button.

DAC516

• You can check the registered names and fax numbers by printing a report. For printing the Quick

Dial list, see page 218 "Printing Lists/Reports".

Specifying the destination using Speed Dial

1. Press the [Facsimile] key.

DAC506

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6. Sending and Receiving a Fax

2. Press the [Address Book] key.

DAC513

3. Press the [OK] key.

If you want to search for a specific entry by its registration number or name, use the following

procedure:

• Searching by the registration number

Press the [Address Book] key again, enter the number using the number keys.

• Searching by the name

Enter the first letters of the name using the number keys. Each time you enter a character, the

display changes to show the matching name.

4. Press the [ ] or [ ] key to select the desired Speed Dial entry, and then press the [OK]

key.

For registering the Speed Dial entries, see page 148 "Registering Fax Destinations".

• The Address Book shows only the Speed Dial entries. Use the One Touch buttons to specify Quick

Dial destinations.

• You can check the registered names and fax numbers by printing a report. For printing the Speed

Dial list, see page 218 "Printing Lists/Reports".

Specifying the destination using the broadcast function

You can send a fax to multiple destinations (up to 100 destinations) simultaneously.

Faxes are sent to destinations in the order they were specified.

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Sending a Fax

1. Press the [Facsimile] key.

DAC506

2. Add a destination by using one of the following methods:

• To add a Quick Dial destination, press a corresponding One Touch button.

• To add a Speed Dial destination, press the [Address Book] key, select a destination, and then

press the [OK] key.

• To add a manually-specified destination, confirm that [No.key] is pressed, and then enter the

destination fax number using the number keys.

3. Press the [OK] key.

Press [List] to see the list of destinations that have been added so far.

Go back to Step 2 to add further destinations.

• While specifying multiple destinations, you can press the [Clear/Stop] key to clear only the last-

specified destination.

• If you specify multiple destinations in Immediate Transmission mode, the mode switches to Memory

Transmission mode temporarily.

• If the destinations contain both normal fax destinations and Internet Fax destinations, the fax will be

sent to the Internet Fax destinations first (Type 2 model only).

• While broadcasting, pressing the [Clear/Stop] key cancels the fax to the current destination only.

Specifying the destination using the redial function

You can specify the last used destination as the destination for the current job.

This function saves time when you are sending to the same destination repeatedly, as you do not have to

enter the destination each time.

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6. Sending and Receiving a Fax

1. Press the [Facsimile] key.

DAC506

2. Press the [Pause/Redial] key.

DAC515

• To cancel sending a fax, press the [Clear/Stop] key.

Useful Sending Functions

You can check the status of the other party's machine easily before sending a fax by using the On Hook

Dial function. Using an extra telephone, you can talk and send a fax in one call.

• This function is available in Immediate Transmission mode only.

• This function is not available with Internet Fax.

Sending a fax using On Hook Dial

The On Hook Dial function allows you to check the destination's status while listening to the tone from the

internal speaker. This function is useful when you want to ensure that the fax will be received.

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Sending a Fax

• The On Hook Dial function cannot be used when [Fax Number Confirmation] under administrator

settings is enabled.

1. Place the original on the exposure glass or in the ADF.

2. Press the [Facsimile] key.

DAC506

3. Press the [On Hook Dial] key.

DAC514

"On Hook" appears on the screen.

4. Specify the destination using the number keys.

5. If you hear a high pitched tone, press the [B&W Start] key.

DAC518

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6. Sending and Receiving a Fax

6. Press [TX], and then press the [B&W Start] key.

• For details about selecting the transmission mode, see page 154 "Selecting Transmission Mode".

• For details about [Fax Number Confirmation], see page 228 "Administrator Settings".

Sending a fax after a conversation

An external telephone allows you to send a fax after finishing your conversation without having to

disconnect and redial. This function is useful when you want to ensure that the fax has been received.

1. Place the original on the exposure glass or in the ADF.

2. Press the [Facsimile] key.

DAC506

3. Pick up the handset of the external telephone.

4. Specify the destination using the external telephone.

5. When the other party answers, ask them to press their fax start button.

6. If you hear a high pitched tone, press the [B&W Start] key.

DAC518

7. Press [TX], and then press the [B&W Start] key.

8. Replace the handset.

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Sending a Fax

Specifying the Scan Settings

Adjusting image density

This section explains how to adjust image density for the current job.

There are three image density levels. The darker the density level, the darker the printout.

1. Press the [Density] key.

DAC511

2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.

• You can change the machine's default [Density] setting to always scan with a specific density level.

For [Density], see page 200 "Fax Transmission Features Settings".

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while

the initial screen is displayed. For [System Auto Reset Timer], see page 228 "Administrator

level. For [Resolution], see page 200 "Fax Transmission Features Settings".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed.

Specifying the resolution

This section explains how to specify the scan resolution for the current job.

There are three resolution settings:

Standard

Select this when the original is a printed or typewritten document with normal-sized characters.

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6. Sending and Receiving a Fax

Detail

Select this when the original is a document with small print.

Photo

Select this when the original contains images such as photographs or shaded drawings.

1. Press the [Image Quality] key.

DAC510

2. Press the [ ] or [ ] key to select the desired resolution setting, and then press the [OK]

key.

• You can change the machine's default [Resolution] setting to always scan with a specific resolution

• Temporary job settings are cleared in the following cases:

• When no input is received for the period of time specified in [System Auto Reset Timer] while

the initial screen is displayed. For [System Auto Reset Timer], see page 228 "Administrator

For details about editing a fax cover sheet, see page 174 "Editing a Fax Cover Sheet".

• When the [Clear/Stop] key is pressed while the initial screen is displayed.

• When the machine's mode is changed.

• When the power is turned off.

• When the machine's default for the same setting is changed.

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Using the Fax Function from a Computer (LAN-Fax)

Using the Fax Function from a Computer (LAN-

Fax)

This section explains how to use the fax function of the machine from a computer.

You can send a document directly from a computer through this machine to another fax machine,

without printing the document.

• This function is supported by Windows XP/Vista/7/8, and Windows Server 2003/2003

R2/2008/2008 R2/2012. Mac OS X does not support this function.

Basic Operation for Sending Faxes from a Computer

This section describes the basic operation for sending faxes from a computer.

You can select a destination from the LAN-Fax address book or enter a fax number manually. You can

send faxes to up to 100 destinations at once.

The procedure in this section is an example based on Windows 7.

• Before sending a fax, the machine stores all the fax data in memory. If the machine's memory

becomes full while storing this data, the fax transmission will be canceled. If this happens, lower the

resolution or reduce the number of pages and try again.

1. Open the file you want to send.

2. On the [File] menu, click [Print...].

3. Select the LAN-Fax driver as the printer, and then click [Print].

4. Specify a destination.

• To specify a destination from the LAN-Fax address book:

Select a destination from [User List:], and then click [Add to List].

Repeat this step to add more destinations.

• To enter a fax number directly:

Click the [Specify Destination] tab, and enter a fax number (up to 40 digits) in [Fax Number:],

and then click [Add to List].

Repeat this step to add more destinations.

5. To attach a cover sheet, click [Edit Cover Sheet] on the [Specify Destination] tab, and then

select the [Attach a Cover Sheet] check box.

Edit the cover sheet as necessary, and then click [OK].

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6. Sending and Receiving a Fax

6. Click [Send].

• For details, see the LAN-Fax driver Help.

• A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space.

• If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits

following the pause. You can specify the length of the pause time in the [Pause Time] setting under

fax transmission settings. For [Pause Time], see page 200 "Fax Transmission Features Settings".

• To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing

mode from pulse to tone temporarily.

• To delete an entered destination, select the destination in the [Destination List:], and then click

[Delete from List].

• You can register the fax number you entered in the [Specify Destination] tab in the LAN-Fax

Address Book. Click [Save to Address Book] to open the dialog box for registering a destination.

• From the [View:] list, you can select the types of destinations to display.

• [All]: Displays all destinations.

• [Group]: Displays groups only.

• [User]: Displays individual destinations only.

• If sending faxes via LAN-Fax is restricted, you must enter a user code in the LAN-Fax driver's

property before sending a fax. For details about entering a user code, see page 54 "When

Machine Functions are Restricted".

Canceling a fax

You can cancel sending a fax using either the machine's control panel or your computer, depending on

the status of the job.

Canceling while the machine is receiving a fax from the computer

If the machine is shared by multiple computers, be careful not to cancel the fax of another user.

1. Double-click the printer icon on the task bar of your computer.

2. Select the print job you want to cancel, click the [Document] menu, and then click

[Cancel].

Canceling while sending a fax

Cancel the fax using the control panel.

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Using the Fax Function from a Computer (LAN-Fax)

1. Press the [Facsimile] key.

DAC506

2. Press the [Clear/Stop] key.

DAC517

Configuring Transmission Settings

This section explains how to configure transmission settings in the LAN-Fax driver's properties.

Properties are set separately for each application.

1. On the [File] menu, click [Print...].

2. Select the LAN-Fax driver as the printer, and then click a button such as [Preferences].

LAN-Fax driver properties dialog box appears.

3. Click the [Setup] tab.

4. Configure settings as necessary, and then click [OK].

For details about the settings, see the LAN-Fax driver Help.

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6. Sending and Receiving a Fax

Configuring the LAN-Fax Address Book

This section describes the LAN-Fax address book. Configure the LAN-Fax address book on the

computer. The LAN-Fax address book allows you to specify LAN-Fax destinations quickly and easily.

The LAN-Fax address book can contain up to 1000 entries, including individual destinations and

groups of destinations.

• You can configure separate LAN-Fax Address Books for each user account on your computer.

• You can import and export the LAN-Fax Address Book as required.

Opening the LAN-Fax address book

1. On the [Start] menu, click [Devices and Printers].

2. Right-click the LAN-Fax driver icon, and then click [Printing preferences].

3. Click the [Address Book] tab.

Registering destinations

1. Open the LAN-Fax address book, and then click [Add User].

2. Enter the destination information.

You must enter a contact name and fax number.

3. Click [OK].

Modifying destinations

1. Open the LAN-Fax address Book, select the destination you want to modify from the

[User List:], and then click [Edit].

2. Modify information as necessary, and then click [OK].

Click [Save as new User] if you want to register a new destination with similar information. This is

useful when you want to register a series of destinations that contain similar information. To close

the dialog box without modifying the original destination, click [Cancel].

Registering groups

1. Open the LAN-Fax address Book, and then click [Add Group].

2. Enter the group name in [Group Name].

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Using the Fax Function from a Computer (LAN-Fax)

3. Select the destination you want to include in the group from [User List:], and then click

[Add].

4. Click [OK]

• A group must contain at least one destination.

• A group name must be specified for a group. No two groups can have the same group name.

• A single destination can be included in more than one group.

Modifying groups

1. Open the LAN-Fax address Book, select the group you want to modify from the [User

List:], and then click [Edit].

2. To add a destination to the group, select the destination you want to add from [User List:]

and click [Add].

3. To delete a destination from the group, select the destination you want to delete from [List

of Group Members:], and then click [Delete from List].

4. Click [OK].

• A message appears if the name you specified already exists in the LAN-Fax Address Book. Click

[OK] and register it under a different name.

Deleting individual destinations or groups

1. Open the LAN-Fax Address Book, select the destination you want to delete from [User

List:], and then click [Delete].

A confirmation message appears.

2. Click [Yes].

• A destination is automatically deleted from a group if that destination is deleted from the LAN-Fax

Address Book. If you are deleting the last destination from a group, a message asking you to

confirm the deletion appears. Click [OK] if you want to delete the group.

• Deleting a group does not delete the destinations it contains from the LAN-Fax Address Book.

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6. Sending and Receiving a Fax

Exporting/Importing LAN-Fax Address Book data

• The following procedure is based on Windows 7 as an example. If you are using another

operating system, the procedure might vary slightly

Exporting LAN-Fax Address Book data

LAN-Fax Address Book data can be exported to a file in CSV (Comma Separated Values) format.

Follow this procedure to export LAN-Fax Address Book data.

1. Open the LAN-Fax Address Book, and then click [Export].

2. Navigate to the location to save the LAN-Fax Address Book data, specify a name for

the file, and then click [Save].

Importing LAN-Fax Address Book data

LAN-Fax Address Book data can be imported from files in CSV format. You can import address

book data from other applications if the data is saved as a CSV file.

Follow this procedure to import LAN-Fax Address Book data. To import address book data from

other applications, you must select the appropriate items to import.

1. Open the LAN-Fax Address Book, and then click [Import].

2. Select the file containing the address book data, and then click [Open].

A dialog box for selecting the items to import appears.

3. For each field, select an appropriate item from the list.

Select [*empty*] for fields for which there is no data to import. Note that [*empty*] cannot

be selected for [Name] and [Fax].

4. Click [OK].

For details about the settings, see the LAN-Fax driver Help.

• CSV files are exported using Unicode encoding.

• LAN-Fax Address Book data can be imported from CSV files whose character encoding is Unicode

or ASCII.

• Group data cannot be exported or imported.

• Up to 1000 destinations can be registered in the LAN-Fax Address Book. If this limit is exceeded

during importing, the remaining destinations will not be imported.

Editing a Fax Cover Sheet

1. On the [File] menu, click [Print...].

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Using the Fax Function from a Computer (LAN-Fax)

2. Select the LAN-Fax driver as the printer, and then click [Print].

3. Click the [Specify Destination] tab, and then click [Edit Cover Sheet].

4. Configure settings as necessary, and then click [Print].

For details about the settings, see the LAN-Fax driver Help.

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6. Sending and Receiving a Fax

Receiving a Fax

• When receiving an important fax, we recommend you confirm the contents of the received fax with

the sender.

• The machine may not be able to receive faxes when the amount of free memory space is low.

• An external telephone is required to use this machine as a telephone.

• Only A4, Letter, or Legal size paper can be used for printing faxes.

Selecting Reception Mode

The reception modes are as follows:

When using the machine only as a fax machine

Select the following mode when no external telephone or telephone answering device is

connected:

• Fax Only mode (auto reception)

In this mode, the machine is used only as a fax machine and receives faxes automatically.

When using the machine with an external device

Select one of the following modes when an external telephone or telephone answering device is

connected:

• FAX/TEL Manual mode (manual reception)

In this mode, you must answer calls with an external telephone. If a call is a fax call, you must

start the fax reception manually.

• Fax Only mode (auto reception)

In this mode, the machine automatically answers all incoming calls in fax reception mode.

• FAX/TEL Automatic mode (auto reception)

In this mode, you can answer phone calls with an external telephone and receive faxes

automatically.

• FAX/TAD mode (auto reception)

In this mode, you can use the machine with an external telephone answering device.

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Receiving a Fax

1. Press the [User Tools] key.

DAC509

2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Switch Reception Mode], and then press the [OK] key.

5. Press the [ ], [ ], [ ], or [ ] key to select the desired reception mode, and then press the

[OK] key.

6. Press the [User Tools] key to return to the initial screen.

Receiving a fax in FAX/TEL Manual mode

1. Pick up the handset of the external telephone to answer the call.

A normal telephone call starts.

2. When you hear a fax calling tone or no sound, press the [Facsimile] key, and then press

the [B&W Start] key.

3. Press [RX].

4. Press the [B&W Start] key.

"Receiving..." appears on the display.

5. Replace the handset.

Receiving a fax in Fax Only mode

When the reception mode is set to Fax Only mode, the machine automatically answers all incoming

calls in fax reception mode.

• You can specify the number of times the machine rings before answering a call in the [Number of

Rings] setting under [Fax Features]. For [Number of Rings], see page 202 "Fax Features Settings".

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6. Sending and Receiving a Fax

• If you answer a call with the external telephone while the machine is ringing, a normal telephone

call starts. If you hear a fax calling tone or no sound, receive the fax manually. To receive the fax

manually, see page 177 "Receiving a fax in FAX/TEL Manual mode".

Receiving a fax in FAX/TEL Automatic mode

When the reception mode is set to FAX/TEL Automatic mode, the machine receives a fax automatically

if the incoming call is a fax call and rings when it receives voice calls.

1. When there is an incoming call, the machine tries to detect a fax calling tone for five

seconds.

If a fax calling tone is detected, the machine starts to receive the fax automatically.

2. If a fax calling tone is not detected, the machine starts to ring, and continues to try to

detect a fax calling tone for the period of time specified in RX Mode Auto Switch Time

under Fax Features.

• If a fax calling tone is detected, or if you do not pick up the handset, the machine starts to

receive the fax automatically.

• To start a normal telephone call, pick up the handset, press the [Facsimile] key, and then press

the [Clear/Stop] key. If you hear a fax calling tone or no sound, receive the fax manually. For

details about manually receiving a fax, see page 177 "Receiving a fax in FAX/TEL Manual

mode".

• If you pick up the handset but the time specified in [RX Mode Auto Switch Time] passes before

a normal telephone call starts, the machine starts to receive the fax automatically. For details

about [RX Mode Auto Switch Time], see page 202 "Fax Features Settings".

• After you pick up the handset to answer a call, make sure to press the [Facsimile] key to activate

fax mode before pressing the [Clear/Stop] key. If the machine is not in fax mode, pressing the

[Clear/Stop] key will not let you start a normal telephone call.

Receiving a fax in FAX/TAD mode

When the reception mode is set to FAX/TAD mode, the external telephone answering device answers

and records messages when the machine receives telephone calls. If the incoming call is a fax call, the

machine receives the fax automatically.

1. When there is an incoming call, the external telephone answering device rings.

If the external telephone answering device does not answer, the machine starts to receive the fax

automatically.

If you answer a call with the external telephone while the machine is ringing, a normal telephone

call starts. If you hear a fax calling tone, wait until "Receiving..." appears on the display. The

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Receiving a Fax

machine starts to receive faxes. If the message "Receiving..." does not appear, receive the fax

manually. To receive the fax manually, see page 177 "Receiving a fax in FAX/TEL Manual mode".

2. If the external telephone answering device answers, the machine monitors silence on the

line for 30 seconds (silence detection).

• If a fax calling tone or no sound is detected, the machine starts to receive the fax

automatically.

• If a voice is detected, a normal telephone call starts. The external telephone answering device

records messages.

• You can manually receive a fax during silence detection. To receive the fax manually, see

page 177 "Receiving a fax in FAX/TEL Manual mode".

• Silence detection does not terminate for 30 seconds even if the external telephone answering

device goes on-hook, unless you press the [Clear/Stop] key and disconnect the call.

Receiving an Internet Fax

You can set the machine to periodically check for e-mails (Internet Faxes) and receive them

automatically, or you can manually check and receive them.

• Specify the e-mail address of this machine for receiving Internet Faxes in User Account under POP3

settings of Web Image Monitor.

• This machine may not be able to receive e-mails in HTML format.

• This function is available for the Type 2 model only.

Automatic reception

When [Automatic POP] under Internet Fax settings of Web Image Monitor is enabled, the machine

periodically connects to the POP3 server, as specified in [POP Interval (minutes)], to check for new

e-mails. The machine will download them if there are any.

Manual reception

When [Automatic POP] is disabled, use the control panel to manually connect to the POP3 server

and check for new e-mails.

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6. Sending and Receiving a Fax

Receiving a fax using the control panel

1. Press the [User Tools] key.

DAC509

2. Press the [ ] or [ ] keys to select [Fax Features], and then press the [OK] key.

3. Press the [ ] or [ ] keys to select [Reception Settings], and then press the [OK] key.

4. Press the [ ] or [ ] keys to select [Manual POP], and then press the [OK] key.

5. In the confirmation screen, press [Yes].

The machine checks for new e-mails and downloads them if there is any.

Receiving a fax using Web Image Monitor

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [Network Settings].

3. Click the [Internet Fax] tab.

4. Select "Automatic POP" to [Active] or [Inactive].

[Active]: Automatic reception

[Inactive]: Manual reception

5. Click [OK].

6. Close the Web browser.

For details about using Web Image Monitor, see page 233 "Using Web Image Monitor".

• If the e-mail reception fails and [Error Notification E-mail] under Internet Fax settings of Web Image

Monitor is enabled, an error notification e-mail will be sent to the original sender. For details about

settings of Web Image Monitor, see page 259 "Internet Fax Tab".

• If [Error Notification E-mail] is disabled or the error notification e-mail failed, the machine will print

out an error report.

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Receiving a Fax

Forwarding or Storing Faxes in Memory

To prevent unauthorized users from seeing sensitive faxes, you can set the machine to forward received

faxes to a preset destination, or store them in memory without printing them out.

• This function is available for the Type 2 model only.

• The table below shows what happens after forwarding succeeds or fails depending on the

machine’s configuration.

Forwarding

[Print

Results

Forwarded Received File]

File]

Success

Failure

Off

Not

applicable

The machine deletes the fax from memory.

The machine prints out the fax and deletes it

from memory.

Off

The machine stores the fax in memory for later

manual printing.

Not

applicable

The machine prints out a forwarding failure

report and deletes the fax from memory.

The machine prints out a forwarding failure

report, prints out the fax, and then deletes it

from memory.

Failure

Off

The machine prints out a forwarding failure

report and stores the fax in memory for later

manual printing.

• If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a

paper jam, the fax will remain in memory and the Fax Received indicator will flash. The remaining

pages will start printing as soon as the problem is resolved.

• The number of forwarding attempts and the attempt interval time can be specified using Web

Image Monitor. For details about the forwarding destination, forwarding trials and interval settings,

see page 245 "Fax Tab".

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6. Sending and Receiving a Fax

Forwarding settings

To specify the forwarding conditions for received faxes, configure the machine as follows:

1. Press the [User Tools] key.

DAC509

2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Reception File Setting], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [Forward], and then press the [OK] key.

To send e-mail notifications after faxes are forwarded, proceed to Step 6. If not, proceed to Step

6. Press the [ ] or [ ] key to select [Notify Forward Status], and then press the [OK] key.

7. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.

• [Active]: Send an e-mail notification after forwarding. E-mail notification destination depends

on how the forwarding destination is configured.

• [Inactive]: An e-mail notification is not sent.

8. Press the [User Tools] key to return to the initial screen.

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Receiving a Fax

Configuring the forwarding conditions

1. Press the [User Tools] key.

DAC509

2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Print Forwarded File], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [On] or [Off], and then press the [OK] key.

• [On]: Store the faxes in memory for printing.

• [Off]: Delete the faxes from memory.

6. Press the [ ] or [ ] key to select [Print Received File], and then press the [OK] key.

7. Press the [ ] or [ ] key to select [On] or [Off], and then press the [OK] key.

• [On]: Automatically print out the received faxes and delete from memory.

• [Off]: Store the received faxes in memory for later manual printing. To manually print out

received faxes stored in memory, see page 184 "Printing Out Faxes Stored in Memory".

If you select [On], proceed to the next step. If you select [Off], proceed to Step 9.

8. Enter the start time and the end time, and press the [OK] key.

The machine prints out the received faxes and deletes them from memory within the specified time.

9. Press the [User Tools] key to return to the initial screen.

Specifying the forwarding destination using Web Image Monitor

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [System Settings].

3. Click the [Fax] tab.

4. Specify the forwarding destination in [Forwarding Destination].

[E-mail Address]: Enter a destination e-mail address.

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6. Sending and Receiving a Fax

[Scan Destination]: Select a scan destination as a forwarding destination.

5. Click [OK].

6. Close the Web browser.

For details about using Web Image Monitor, see page 233 "Using Web Image Monitor".

Configuring the storing conditions

To specify the storing conditions for received faxes, configure the machine as follows:

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Reception File Setting], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [Print], and then press the [OK] key.

6. Press the [ ] or [ ] key to select [Print Received File], and then press the [OK] key.

7. Press the [ ] or [ ] key to select [On] or [Off], and then press the [OK] key.

• [On]: Automatically print out the received faxes and delete from memory.

• [Off]: Store the received faxes in memory for later manual printing. To manually print out

received faxes stored in memory, see page 184 "Printing Out Faxes Stored in Memory".

If you select [On], proceed to the next step. If you select [Off], proceed to Step 9.

8. Enter the start time and the end time.

The machine prints out the received faxes and delete from memory within the specified time.

9. Press the [User Tools] key to return to the initial screen.

• Alternatively, you can press the [ID Card Copy] key if [Shortcut to Function] under administrator

settings is set to [Fax Auto Print Setting]. Press the key to switch to the [Print Received File] menu. For

[Shortcut to Function], see page 228 "Administrator Settings".

• When the fax is successfully printed out, it will be deleted from memory.

• If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a

paper jam, the fax will remain in memory and the Fax Received indicator will flash. The remaining

pages will start printing as soon as the problem is resolved.

Printing Out Faxes Stored in Memory

This section explains how to print out received faxes stored in the machine’s memory.

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Receiving a Fax

When the Fax Received indicator is lit, there is a fax stored in machine’s memory. Follow the procedure

below to print the fax.

1. Press the [Facsimile] key.

DAC506

2. Press [RX File].

3. Press the [ ] or [ ] keys to select [On], and then press the [OK] key.

The machine prints out the stored fax and deletes it from memory.

• Selecting [On] here will enable [Print Received File] under fax feature settings. If you do not want to

print out subsequent faxes automatically, set it back to [Off]. For details, see page 202 "Fax

Features Settings".

• If tray 2 is installed, you can select which tray to feed paper from in [Select Paper Tray] under fax

feature settings. If you set the machine to switch between Tray 1 and 2 automatically in this setting,

you can also specify the tray the machine uses first in [Paper Tray Priority] under tray paper

settings. For details about [Select Paper Tray], see page 202 "Fax Features Settings" and [Paper

Tray Priority], see page 215 "Tray Paper Settings".

• If the Fax Received indicator is flashing, there is a received fax in the machine's memory that could

not be printed out due to machine errors such as an empty paper tray or a paper jam. The printing

will start as soon as the problem is resolved.

Receiving or Rejecting Faxes from Special Senders

You can set the machine to receive (or reject) faxes only from the registered Special Senders. This helps

you screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper.

To use this function, you must first register Special Senders using Web Image Monitor, and then select

whether to accept or reject faxes from them.

• This function is not available with Internet Fax.

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6. Sending and Receiving a Fax

Registering the Special Senders

This section explains how to register Special Senders.

Up to 30 Special Senders can be registered.

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [Special Sender].

3. From the [Destination Type] list, select [Special Sender].

4. Select the Special Sender number from the list (1 to 30).

5. Enter the Special Sender’s fax number (up to 20 characters).

6. Enter the administrator password if required.

7. Click [OK].

8. Close the Web browser.

• A fax number can contain 0 to 9, , and space.

Limiting the incoming faxes

This section explains how to set the machine to receive (or reject) faxes only from the programmed

Special Senders.

1. Start the Web browser, and access the machine by entering its IP address.

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Receiving a Fax

2. Click [System Settings].

3. Click the [Fax] tab.

4. For [Authorized Reception], click [Active].

5. For [Receive Conditions], click [Special Sender] or [Other Than Special Sender].

• Special Sender

Select this to receive faxes from the Special Senders and reject faxes from all other senders.

• Other Than Special Sender

Select this to reject faxes from the Special Senders and receive faxes from all other senders.

6. Enter the administrator password if required.

7. Click [OK].

8. Close the Web browser.

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6. Sending and Receiving a Fax

Lists/Reports Related to Fax

The lists and reports related to the fax function are as follow:

• Configuration Page

Prints general information and the current configurations of the machine.

• Fax Journal

Prints a fax transmission and reception journal for the last 50 jobs.

• TX/RX Standby File List

Prints a list of fax jobs remaining in the machine's memory to be printed, sent, or forwarded.

• Quick Dial Dest. List

Prints a list of scan and fax Quick Dial entries.

• Fax Speed Dial Dest. List

Prints a list of Speed Dial entries.

• Sort by Speed Dial No.

Prints the list with the entries sorted by Speed Dial registration number.

• Sort by Name

Prints the list with the entries sorted by name.

• Special Sender List

Prints a list of fax Special Senders.

• Power Failure Report

Prints a report when the machine's power has been interrupted while sending or receiving a fax, or

images stored in the machine's memory have been lost due to the machine being turned off for a

prolonged period of time.

• For more information on Fax Journal and TX Status Report, see page 202 "Fax Features Settings".

• Repots will be printed on A4 or Letter size paper. Load one of these sizes of paper into the tray

before printing reports. For details about loading paper, see page 71 "Loading Paper".

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7. Configuring the Machine Using the

Control Panel

Basic Operation

There are two main ways to access the machine settings:

• Press the [User Tools] key to access the System or Network settings.

• Press the [ ] or [ ] key to access the Copy, Scan, or Fax settings.

To check which category the function you want to configure belongs to, see page 191 "Menu

Chart".

1. If you want to configure the machine's system settings, press the [User Tools] key.

DAC509

Otherwise, press the [ ] or [ ] key while "Ready" is displayed on the initial screen of the Copy,

Scan, and Fax settings.

DAC520

2. Press the [ ] or [ ] key to select the settings you want to use.

If you select [Address Book], [Network Settings], or [Admin. Tools] menu, you might be requested

to enter a password. Enter the four-digit password, and then press the [OK] key. For details about

the password, see [Admin. Tools Lock] on page 228 "Administrator Settings".

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7. Configuring the Machine Using the Control Panel

3. To confirm setting items and values displayed, press the [OK] key.

4. To go back to the previous item, press the [Escape] key.

• To return to the initial screen, press the [Escape] key the same amount of times as the number of

selected items, or press the [User Tools] key once.

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Menu Chart

This section lists the parameters included in each menu.

For details about configuring the machine using Web Image Monitor, see page 233 "Configuring the

Machine Using Web Image Monitor".

• Some items might not appear depending on the model type or machine's configuration.

• Some items can also be configured using Web Image Monitor.

Copier Features ([ ] [ ] key setting)

[Select Paper], [Sort], [Original Type], [Density], [Reduce/Enlarge], [Color Adjustment], [Duplex/

Combine] , [B&W Copy Scan Settings]

Scan Settings ([ ] [ ] key setting)

[Scan Size], [B&W Scanning Mode], [Max. E-mail Size], [Density], [Resolution], [Compression

(Color)], [Limitless Scan], [Single/ Multi Page]

Fax TX Settings ([ ] [ ] key setting)

[Immediate TX], [Resolution], [Density], [Pause Time], [Auto Redial], [Print Fax Header]

Fax Features ([User Tools] key setting)

[Reception Settings], [Select Paper Tray], [Delete TX Standby File], [Communication Settings],

[Report Print Settings]

Address Book ([User Tools] key setting)

[Quick Dial Dest.], [Fax Speed Dial Dest.]

System Settings ([User Tools] key setting)

[Adjust Sound Volume], [I/O Timeout], [Auto Continue], [Toner Saving], [Supplies Status], [Anti-

Humidity Level], [Color Registration], [Auto Cleaning], [B&W Print Priority], [Notify: Toner Almost

Empty]

Tray Paper Settings ([User Tools] key setting)

[Paper Size: Tray 1], [Paper Size: Tray 2], [Paper Size: Bypass Tray], [Paper Type: Tray 1], [Paper

Type: Tray 2], [Paper Type: Bypass Tray], [Tray1 Priority], [Bypass Tray Priority], [Paper Tray

Priority]

Network Settings ([User Tools] key setting)

[Ethernet], [Wi-Fi Configuration], [IPv4 Configuration], [IPv6 Configuration]

Print List/Report ([User Tools] key setting)

[Configuration Page], [Fax Journal], [TX/RX Standby File List], [Quick Dial Dest. List], [Fax Speed

Dial Dest. List], [Scanner Dest. List], [Scanner Journal], [Maintenance Page], [Special Sender List]

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7. Configuring the Machine Using the Control Panel

Admin. Tools ([User Tools] key setting)

[Set Date/Time], [Program Fax Information], [Dial/Push Phone], [PSTN / PBX], [PBX Access

Number], [Function Priority], [System Auto Reset Timer], [Energy Saver Mode], [Language],

[Country], [Reset Settings], [Shortcut to Function], [PCL6 Mode], [Admin. Tools Lock], [IPsec], [Fax

Number Confirmation], [Save Scn Data to USB]

Printer Features ([User Tools] key setting)

[List/Test Print], [System], [PCL Menu], [PS Menu]

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Copier Features Settings

Select Paper

Specifies the paper size used for printing copies.

When a tray is selected, the machine prints from that tray only.

When a paper size is selected, the machine prints from the trays that contain the paper of the

specified size, except the bypass tray. If Tray 1 and tray 2 both contain the paper of the specified

size, the machine starts to print from the tray specified as the priority tray in [Paper Tray Priority]

under tray paper settings. If that tray runs out of paper, the machine automatically switches to the

other tray to continue printing.

If Tray 2 is not installed, only [Tray 1] and [Bypass Tray] appear.

Default: [Tray 1]

• Tray 1

• Tray 2

• Bypass Tray

• A4

• 8 1/2 × 11

Sort

Configures the machine to sort the output pages into sets when making multiple copies of a multi-

page document (P1, P2, P1, P2...).

Default: [Off]

• On

• Off

Original Type

Specifies the content of originals, to optimize copy quality.

Default: [Mixed]

• Mixed

Select this when the original contains both text and photographs or pictures.

• Text

Select this when the original contains only text and no photographs or pictures.

• Photo

Select this when the original contains photographs or pictures. Use this mode for the following

types of original:

• Photographs

• Pages that are entirely or mainly photographs or pictures, such as magazine pages.

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7. Configuring the Machine Using the Control Panel

Density

Specifies the image density for photocopying.

Increase the level (black squares) to increase the density.

Default: The default setting is the middle of 5 adjustment levels.

Reduce/Enlarge

Specifies the percentage by which copies are enlarged or reduced.

Default: [100%]

(mainly Europe and Asia)

50%, 71%, 82%, 93%, 100%, 122%, 141%, 200%, 400%

(mainly North America)

50%, 65%, 78%, 93%, 100%, 129%, 155%, 200%, 400%

• ID Card Copy

Sets the machine to copy the front and back sides of an ID card, or other small document,

onto the front of a single sheet of paper.

• Zoom 25-400%

Color Adjustment

Specify the color balance of red, green and blue.

Increase the level (black squares) to increase the color brightness.

Default: The default setting is the middle of 5 adjustment levels.

Duplex/Combine

Specifies combined copying. Select a copy mode according to your original and how you want

the printed copies to appear. In [Manual 2 Sided Scan Mode], use the exposure glass to copy the

original. Otherwise, use the ADF. For more details, see page 109 "Copying Single-Sided Originals

with 2-Sided and Combined Printing" and see page 113 "Copying 2-Sided Originals with 2-Sided

and Combined Printing (Manual 2-Sided Copying)".

Note that enabling combined copying automatically disables ID card copying.

Default: [Off]

• Off

• 1Sd 2Orig->Comb 2on1 1Sd

Copy will be made on 1 side, on which 2 pages of 1-sided original will be printed.

• Portrait

• Landscape

• 1Sd 4Orig->Comb 4on1 1Sd

Copy will be made on 1 side, on which 4 pages of 1-sided original will be printed.

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Copier Features Settings

• Portrait: L to R

• Portrait: T to B

• Landscape: L to R

• Landscape: T to B

• 1 Sided Orig->2 Sided Copy

Copies two 1-sided pages on one 2-sided page.

• Portrait: T to T

• Portrait: T to B

• Landscape: T to T

• Landscape: T to B

• 1Sd 4Orig->Comb 2on1 2Sd

Copies four 1-sided pages on two 2-sided pages.

• Portrait: T to T

• Portrait: T to B

• Landscape: T to T

• Landscape: T to B

• 1Sd 8Orig->Comb 4on1 2Sd

Copies eight 1-sided pages on four 2-sided pages.

• Portrait: L to R, T to T

• Portrait: L to R, T to B

• Portrait: T to B, T to T

• Portrait: T to B, T to B

• Landscape: L to R, T to T

• Landscape: L to R, T to B

• Landscape: T to B, T to T

• Landscape: T to B, T to B

• 2Sd 1Orig->Comb 2on1 1Sd

Copies one 2-sided original to one side of a sheet.

• Portrait: T to T

• Portrait: T to B

• Landscape: T to T

• Landscape: T to B

• 2Sd 2Orig->Comb 4on1 1Sd

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7. Configuring the Machine Using the Control Panel

Copies two 2-sided originals to one side of a sheet.

• Portrait: L to R, T to T

• Portrait: L to R, T to B

• Portrait: T to B, T to T

• Portrait: T to B, T to B

• Landscape: L to R, T to T

• Landscape: L to R, T to B

• Landscape: T to B, T to T

• Landscape: T to B, T to B

• 2 Sided Orig->2 Sided Copy

Makes 2-sided copies of 2-sided originals.

• 2Sd 2Orig->Comb 2on1 2Sd

Copies two 2-sided originals to one sheet with two pages per side.

• Portrait: T to T

• Portrait: T to B

• Landscape: T to T

• Landscape: T to B

• 2Sd 4Orig->Comb 4on1 2Sd

Copies four 2-sided originals to one sheet with four pages per side.

• Portrait: L to R, T to T

• Portrait: L to R, T to B

• Portrait: T to B, T to T

• Portrait: T to B, T to B

• Landscape: L to R, T to T

• Landscape: L to R, T to B

• Landscape: T to B, T to T

• Landscape: T to B, T to B

• Manual 2 Sided Scan Mode

Select this mode to make 2-sided copies using the exposure glass.

B&W Copy Scan Settings

Specify an image quality for black-and-white printing. The scanning speed using [Fine] is slower

than that using [Standard].

Default: [Standard]

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Copier Features Settings

• Standard

• Fine

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7. Configuring the Machine Using the Control Panel

Scanner Features Settings

Scan Size

Specifies the scanning size according to the size of the original.

Default:

11]

(mainly Europe and Asia) [A4]

(mainly North America) [8 1/2 ×

• 8 1/2 × 14, 8 1/2 × 11, 8 1/2 × 5 1/2, 7 1/4 × 10 1/2, A4, B5, A5, Custom Size

B&W Scanning Mode

Specifies the scanning mode for black-and-white scanning using the control panel.

Default: [Halftone]

• Halftone

The machine creates 1-bit black-and-white images. Images contain only black and white

colors.

• Gray Scale

The machine creates 8-bit black-and-white images. Images contain black and white, and

intermediate gray colors.

Max. E-mail Size

Specifies the maximum size of a file that can be sent by e-mail.

Default: [1 MB]

• 1 MB

• 2 MB

• 3 MB

• 4 MB

• 5 MB

• No Limit

Density

Specifies the image density for scanning originals.

Increase the level (black squares) to increase the density.

Default: The default setting is the middle of 5 adjustment levels.

Resolution

Specifies the resolution for scanning the original.

Default: [300 × 300dpi]

• 100 × 100dpi

• 150 × 150dpi

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Scanner Features Settings

• 200 × 200dpi

• 300 × 300dpi

• 400 × 400dpi

• 600 × 600dpi

Compression (Color)

Specifies the color compression ratio for JPEG files. The lower the compression ratio, the higher the

quality but greater the file size.

Default: [Medium]

• Low

• Medium

• High

Limitless Scan

Sets the machine to request next originals when scanning with the exposure glass.

Default: [Off]

• Off

• On

Single/ Multi Page

Specifies whether to create a multi-page file containing all pages or separate single-page files

when scanning multiple pages.

Note that a scanned file can contain multiple pages only when the file format is PDF or TIFF. If the

file format is JPEG, a single-page file is created for each scanned page.

Default: [Multi-page]

• Multi-page

A multi-page file containing all pages is created.

• Single Page

A single-page file is created for each page.

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7. Configuring the Machine Using the Control Panel

Fax Transmission Features Settings

Immediate TX

Sets the machine to send a fax immediately when the original is scanned.

Default: [Off]

• Off

Select this when using Memory Transmission.

• On

Select this when using Immediate Transmission.

• Next Fax Only

Select this when using Immediate Transmission for the next transmission only.

Resolution

Specifies the resolution to use for scanning originals.

"Photo" resolution is not available for Internet Faxes. Faxes will be sent using "Detail" resolution if

"Photo" resolution has been specified.

Default: [Standard]

• Standard

Select this when the original is a printed or typewritten document with normal-sized

characters.

• Detail

Select this when the original is a document with small print.

• Photo

Select this when the original contains images such as photographs or shaded drawings.

Density

Specifies the image density to use for scanning originals.

Default: [Normal]

• Light

• Normal

• Dark

Pause Time

Specifies the length of pause time when a pause is inserted between the digits of a fax number.

Default: 3 seconds

• 1 to 15 seconds

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Fax Transmission Features Settings

Auto Redial

Sets the machine to redial the fax destination automatically when the line is busy or a transmission

error occurs, if the machine is in Memory Transmission mode. The number of redial attempts is

preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute

intervals.

Default: [On]

• Off

• On

Print Fax Header

Sets the machine to add a header to every fax you send. The header includes the current date and

time, user fax name and fax number of the machine, job ID, and page information.

Default: [On]

• Off

• On

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7. Configuring the Machine Using the Control Panel

Fax Features Settings

Reception Settings

Specifies the settings for receiving a fax.

• Switch Reception Mode

Specifies the reception mode.

Default: [Fax Only]

• Fax Only

The machine automatically answers all incoming calls in fax reception mode.

• FAX/TEL(Mnl.)

The machine rings when it receives incoming calls. The machine receives faxes only

when you manually receive faxes.

• FAX/TAD

The machine receives faxes automatically when a fax call is received. Otherwise, the

connected telephone answering device answers the call.

• FAX/TEL(Auto)

The machine receives faxes automatically when a fax call is received. Otherwise, the

machine starts to ring.

• Auto Reduction

Sets the machine to reduce the size of a received fax if it is too large to print on a single sheet

of paper.

Note that the machine only reduces the size down to 74%. If further reduction is required to fit

the fax on a single sheet, it will be printed on separate sheets without being reduced.

Default: [On]

(Default may be [Off] depending on the [Country] setting under [Admin. Tools].)

• Off

• On

• Number of Rings

Specifies the number of times the machine rings before it starts to receive faxes in Fax Only

mode.

Default: 3 times

• 3 to 5 times, in increments of 1

• RX Mode Auto Switch Time

Specifies the length of time the machine tries to detect the fax calling tone in FAX/TEL

Automatic mode.

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Fax Features Settings

Default: 15 seconds

• 5 to 99 seconds, 1 second increments

• Authorized Reception

Sets the machine to receive (or reject) faxes only from the programmed Special Senders. This

helps you screen out unwanted documents, such as junk faxes, and prevents the wasting of

fax paper.

Default: [Inactive]

• Active

• Inactive

• Auth.RX: Receive Conditions

Specifies whether to receive or reject faxes from the programmed Special Senders.

This setting is available when [Authorized Reception] is enabled.

Default: [Special Sender]

• Special Sender

Receive faxes from the Special Senders and reject faxes from all other senders.

• Other Than Special Sender

Reject faxes from the Special Senders and receive faxes from all other senders.

• Reception File Setting

Sets the machine to store received faxes into memory for printing or forward them to a preset

destination.

Use Web Image Monitor to specify the forwarding destination (for details, see page 245

"Fax Tab").

This setting appears only for the Type 2 model.

Default: [Print]

• Print

• Forward

• Print Received File

Sets the machine to automatically print the faxes received into memory or store them for later

manual printing.

This setting appears only for the Type 2 model.

Default: [On]

• On

Automatically print out the received faxes and delete from memory.

The machine prints out the received faxes and deletes them from memory within the

specified time.

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7. Configuring the Machine Using the Control Panel

• Off

Store the received faxes in memory for manual printing.

• Print Forwarded File

Sets the machine to store the faxes in memory for printing or delete them after forwarding.

This setting appears only for the Type 2 model.

Default: [Off]

• On

Store the faxes in memory for printing after forwarding.

• Off

Delete the faxes from memory after forwarding.

• Notify Forward Status

Sets the machine to send e-mail notifications after faxes are forwarded. The e-mail notification

destination depends on how the forwarding destination is configured using Web Image

Monitor (for details, see page 245 "Fax Tab").

This setting appears only for the Type 2 model.

Default: [Inactive]

• Active

• Inactive

• Manual POP

Connects to the POP3 server to receive e-mail messages manually.

Press [Yes] to connect to the POP3 server and receive e-mail messages. Press [No] to exit to

the previous level of the menu tree without connecting to the POP3 server.

This setting appears only for the Type 2 model.

Select Paper Tray

Specifies the tray for printing received faxes. Note that only A4, Letter, or Legal size paper can be

used for printing faxes. Make sure to select a tray that contains paper of the valid size.

If Tray 2 is not installed, only [Tray 1] appears.

Default: [Auto]

• Auto

The machine uses Tray 1 and Tray 2 if they contain paper of the same size. In this case, the

machine starts to print from the tray specified as the priority tray in [Paper Tray Priority] under tray

paper settings. If that tray runs out of paper, the machine automatically switches to the other tray to

continue printing.

• Tray 1

• Tray 2

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Fax Features Settings

Delete TX Standby File

Deletes unsent fax jobs remaining in the machine's memory. The machine can store up to 5 unsent

fax jobs.

This function is only performed when selected.

• Delete Selected File

To delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to the

previous level of the menu tree without deleting the fax job.

• Delete All Files

To delete the fax jobs, select [Yes]. Selecting [No] exits to the previous level of the menu tree

without deleting the fax job.

Communication Settings

• ECM Transmission

Sets the machine to automatically resend parts of the data that are lost during transmission.

This function is not available with Internet Fax transmission.

Default: [On]

• Off

• On

• ECM Reception

Sets the machine to automatically receive parts of the data that are lost during reception.

This function is not available with Internet Fax transmission.

Default: [On]

• Off

• On

• Dial Tone Detect

Sets the machine to detect a dial tone before the machine begins to dial the destination

automatically.

Default: [Detect]

• Detect

• Not Detect

• Transmission Speed

Specifies the transmission speed for the fax modem.

Default: [33.6 Kbps]

• 33.6 Kbps

• 14.4 Kbps

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7. Configuring the Machine Using the Control Panel

• 9.6 Kbps

• 7.2 Kbps

• 4.8 Kbps

• 2.4 Kbps

• Reception Speed

Specifies the reception speed for the fax modem.

Default: [33.6 Kbps]

• 33.6 Kbps

• 14.4 Kbps

• 9.6 Kbps

• 7.2 Kbps

• 4.8 Kbps

• 2.4 Kbps

• JBIG

Enables transmission and reception of JBIG-compressed images.

Note that to use this function, [ECM Transmission] and [ECM Reception] must also be

enabled.

This function is not available with Internet Fax.

Default: [Active]

• Active

• Inactive

Report Print Settings

• Print TX Status Report

Sets the machine to print a transmission report automatically after a fax transmission.

When the machine is in Immediate Transmission mode, the image of the original will not be

reproduced on the report, even if [Error Only (Image Attached)] or [Every TX (Image

Attached)] is selected.

Note that if a memory error occurs for LAN-Fax transmission, a transmission report will always

be printed regardless of this setting.

The transmission report will be printed on A4 or Letter size paper.

Default: [Every TX (Image Attached)]

The default depends on the [Country] setting.

• Error Only

Prints a report when a transmission error occurs.

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Fax Features Settings

• Error Only (Image Attached)

Prints a report with an image of the original when transmission error occurs.

• Every TX

Prints a report for every fax transmission.

• Every TX (Image Attached)

Prints a report with an image of the original for every fax transmission.

• Do not Print

• Print Fax Journal

Sets the machine to print a fax journal automatically for every 50 fax jobs (both sent and

received).

The fax journal will be printed using the tray set for [Facsimile] under [Paper Tray Priority] in

tray paper settings, on A4 or Letter size paper.

Default: [Auto Print]

• Auto Print

• Do not Auto Print

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7. Configuring the Machine Using the Control Panel

Address Book Settings

Quick Dial Dest.

Specifies the fax number and name for Quick Dial entries. You can register up to 20 Quick Dial

entries.

• No.

Specifies the Quick Dial number.

• Fax No.

Specifies the fax number for Quick Dial entries. The fax number can contain up to 40

characters, including 0 to 9, pause, " ", " ", and space.

• Name

Specifies the name for Quick Dial entries. The name can contain up to 20 characters.

Fax Speed Dial Dest.

Specifies the fax number and name for Speed Dial entries. You can register up to 200 Speed Dial

entries.

• No.

Specifies the Speed Dial number.

• Fax No.

Specifies the fax number for Speed Dial entries. The fax number can contain up to 40

characters, including 0 to 9, pause, " ", " ", and space.

• Name

Specifies the name for Speed Dial entries. The name can contain up to 20 characters.

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System Settings

Adjust Sound Volume

Specifies the volume of the sounds produced by the machine.

Default: [Low] for [Panel Key Sound], and [Middle] for other parameters.

• Panel Key Sound

Specifies the volume of the beep that sounds when a key is pressed.

• Off

• Low

• Middle

• High

• Ring Volume

Specifies the volume of the ring when a call is received.

• Off

• Low

• Middle

• High

• On Hook Mode

Specifies the volume of the sound from the speaker during on hook mode.

• Off

• Low

• Middle

• High

• Job End Tone

Specifies the volume of the beep that sounds when a job is complete.

• Off

• Low

• Middle

• High

• Job Error Tone

Specifies the volume of the beep that sounds when a fax transmission error occurs.

• Off

• Low

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7. Configuring the Machine Using the Control Panel

• Middle

• High

• Alarm Volume

Specifies the volume of the alarm that sounds when an operation error occurs.

• Off

• Low

• Middle

• High

I/O Timeout

• USB

Specifies how many seconds the machine waits for print data, if the data is interrupted while it

is being sent from the computer via USB. If the machine does not receive any more data within

the time specified here, the machine only prints the data it has received. If printing is frequently

interrupted by data from other ports, increase the timeout period.

Default: [60 sec.]

• 15 sec.

• 60 sec.

• 300 sec.

• Network

Specifies how many seconds the machine waits for print data, if the data is interrupted while it

is being sent from the computer via network. If the machine does not receive any more data

within the time specified here, the machine only prints the data it has received. If printing is

frequently interrupted by data from other ports, increase the timeout period.

Default: [60 sec.]

• 15 sec.

• 60 sec.

• 300 sec.

• Locked Print

Specifies how many seconds the machine holds a new Locked Print file, when the machine

cannot store any more Locked Print files. Within this time, you can print or delete the new

Locked Print file. You can also print or delete an existing Locked Print file so that the new

Locked Print file can be stored in the machine.

This setting appears only for the Type 2 model.

Default: [60 seconds]

• 0 to 300 seconds, in increments of 1 second

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System Settings

• User Authentication (Copy)

Specifies how many seconds a user stays authenticated after paper is output when copying

with the exposure glass. Note that authentication for other functions will expire immediately

after using that function.

This setting appears only for the Type 2 model (when the user restriction function is enabled

via Web Image Monitor).

Default: [30 seconds]

• 5 to 60 seconds, in increments of 1 second

• Fixed USB Port

Specifies whether the same printer/LAN-Fax driver can be used for multiple machines or not

under USB connection.

Default: [Off]

• Off

You must install the printer/LAN-Fax driver separately for individual machines, because

the machine other than the original will be recognized as a new device upon USB

connection.

• On

The same printer/LAN-Fax driver you have installed in your computer can be used with

any machine other than the one originally used for installation, if the machine is of the

same model.

Auto Continue

Sets the machine to ignore an error with paper size or type and continue printing. The printing stops

temporarily when an error is detected, and restarts automatically after about ten seconds using the

settings made on the control panel. However, if the size of paper specified on the control panel

and that of the paper loaded in the paper tray or the paper size specified for the print job do not

match when printing restarts, it may cause a paper jam.

Default: [Off]

• Off

• On

Toner Saving

Sets the machine to print using a reduced amount of toner (for prints made by the copier function

only).

Default: [Off]

• Off

• On

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7. Configuring the Machine Using the Control Panel

Supplies Status

Displays information about consumables.

• Toner

• Black

• Magenta

• Cyan

• Yellow

The level indicator (black squares) indicates the remaining life. You need to replace the

consumable when the level is zero (completely white).

• Other Supplies

The information about intermediate transfer roller, fusing unit, and Intermediate Transfer Belt

appear only for the Type 2 model.

• Waste Toner Bottle:

[Waste Toner Bottle: Full] (Usable), [WasteTnr.Bttl.: AlmostFull] (Almost full and needs

replacing soon), [Waste Toner Bottle: Ready] (Needs replacing)

• Fusing Unit:

Displays the remaining life of the fusing unit.

• IntTrans. Belt

Displays the remaining life of the Intermediate Transfer Belt.

• Transfer Roller:

Displays the remaining life of the transfer roller.

The level indicator (black squares) indicates the remaining life. You need to replace the

consumable when the level is zero (completely white).

Anti-Humidity Level

Sets the machine to produce prints in consistent quality even when humidity is high.

Note that the default value for this setting will not be restored by performing [Reset All Settings]

under [Admin. Tools] or [Reset Menu Settings] under [Administrator Tools] of Web Image Monitor.

Default: [Off]

• Off

• Lvl.1: Weak

Select this mode if printouts are blurred.

• Lvl.2: Medium

Select this mode if printouts are curled and/or blurred. Note that if you select this mode, the

first print takes longer than subsequent prints to be complete.

• Lvl.3: Strong

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System Settings

Select this mode if printouts are still curled and/or blurred even when prints are made in [Lvl.

2: Medium]. Note that this mode requires more time to produce the first print than [Lvl.2:

Medium].

Color Registration

Adjusts color registration as necessary. (This adjustment is usually executed by the machine

automatically.)

Press [Yes] to execute color registration adjustment. Press [No] to exit to the previous level of the

menu tree without adjusting color registration.

Auto Cleaning

Sets the machine to execute periodic cleaning of the interior. You may hear some noise while

cleaning is being executed. This noise does not indicate a malfunction.

Default: [On]

• On

• Off

B&W Print Priority

Sets the machine to suppress the consumption of color toner when printing black-and-white pages.

Also, the amount of color toner consumed during warm-up time for maintenance will also be

lowered. Note that the default value for this setting will not be restored by performing [Reset All

Settings] under [Admin. Tools] or [Reset Menu Settings] under [Administrator Tools] of Web Image

Monitor.

Default: [Off]

• On

• Off

Notify: Toner Almost Empty

Specifies the low toner level notification timing.

Note that the default value for this setting will not be restored by performing [Reset All Settings]

under [Admin. Tools] or [Reset Menu Settings] under [Administrator Tools] of Web Image Monitor.

Default: [Normal]

• Sooner

Low toner level notification will be made when the number of pages that can be printed with

the remaining toner is approximately 300.

• Normal

Low toner level notification will be made when the number of pages that can be printed with

the remaining toner is approximately 200.

• Later

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7. Configuring the Machine Using the Control Panel

Low toner level notification will be made when the number of pages that can be printed with

the remaining toner is approximately 100.

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Tray Paper Settings

• Paper Size: Tray 1

Specifies the paper size for Tray 1.

Default:

11]

(mainly Europe and Asia) [A4],

(mainly North America) [8 1/2 ×

• A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 8 ×

13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2, 3 7/8 × 7 1/2, C5 Env, C6 Env, DL

Env, Custom Size

• Paper Size: Tray 2

Specifies the paper size for Tray 2.

This setting appears only when the optional paper feed unit is installed.

Default:

11]

(mainly Europe and Asia) [A4],

(mainly North America) [8 1/2 ×

• A4, 8 1/2 × 11

• Paper Size: Bypass Tray

Specifies the paper size for bypass tray.

Default:

11]

(mainly Europe and Asia) [A4],

(mainly North America) [8 1/2 ×

• A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 8 ×

13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2, 3 7/8 × 7 1/2, C5 Env, C6 Env, DL

Env, Custom Size

• Paper Type: Tray 1

Specifies the paper type for Tray 1.

Default: [Plain Paper]

• Thin Paper, Plain Paper, Middle Thick Paper, Thick Paper 1, Recycled Paper, Color Paper,

Letterhead, Preprinted Paper, Prepunched Paper, Label Paper, Bond Paper, Cardstock,

Envelop, Thick Paper 2

• Paper Type: Tray 2

Specifies the paper type for Tray 2.

This setting appears only when the optional paper feed unit is installed.

Default: [Plain Paper]

• Thin Paper, Plain Paper, Middle Thick Paper, Thick Paper 1, Recycled Paper, Color Paper,

Letterhead, Preprinted Paper, Prepunched Paper

• Paper Type: Bypass Tray

Specifies the paper type for bypass tray.

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7. Configuring the Machine Using the Control Panel

Default: [Plain Paper]

• Thin Paper, Plain Paper, Middle Thick Paper, Thick Paper 1, Recycled Paper, Color Paper,

Letterhead, Prepunched Paper, Label Paper, Bond Paper, Cardstock, Envelope, Thick Paper 2

• Tray1 Priority

Specifies how print jobs using Tray 1 are handled.

Default: [Machine Setting(s)]

• Machine Setting(s)

The paper settings configured on the machine's control panel are applied to all print jobs. An

error occurs when the paper settings specified by the printer driver or the print command do

not match the machine's settings.

• Driver/Command

When executing a print job specifying the paper tray, the paper settings specified in the

printer driver or in the print command are applied regardless of the machine's settings.

• Bypass Tray Priority

Specifies how print jobs using the bypass tray are handled.

Default: [Driver/Command]

• Machine Setting(s)

The paper settings configured on the machine's control panel are applied to all print jobs. An

error occurs when the paper settings specified by the printer driver or the print command do

not match the machine's settings.

• Driver/Command

When executing a print job specifying the paper tray, the paper settings specified in the

printer driver or in the print command are applied regardless of the machine's settings.

• Any Size/Type

Printing proceeds even if the paper size/type settings of the machine and printer driver do not

match. However, if the paper is too small for the print job, the printed image will be cropped.

• Any Custom Size/Type

The machine prints custom size print jobs according to the printer driver’s settings and prints

standard size print jobs according to the machine’s settings.

For custom size print jobs, printing proceeds even if the paper size/type settings of the

machine and printer driver do not match. However, if the paper is too small for the print job,

the printed image will be cropped.

For standard size print jobs, an error will occur if the paper size/type settings of the machine

and printer driver do not match.

• Paper Tray Priority

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Tray Paper Settings

Specifies the tray that the machine uses first for print jobs, printing out copies, or printing out faxes,

from Tray 1 or Tray 2.

If multiple trays contain valid paper, the first tray the machine finds will be used for printing; when

that tray runs out of paper, the machine automatically switches to the next tray to continue printing.

If Tray 2 is not installed, [Tray 2] does not appear.

Default for all functions: [Tray 1]

• Printer

If automatic tray selection is specified for the print job and both tray 1 and tray 2 contain

paper that matches the print job, the machine starts to print from the specified tray.

• Tray 1

• Tray 2

• Copier

Selects a tray to check first when [A4], or [8 1/2 × 11] is selected for [Select Paper] under

copy settings and both tray 1 and tray 2 contain paper of that size, the machine starts to print

from the specified tray.

• Tray 1

• Tray 2

• Facsimile

[Auto] is selected for [Select Paper Tray] under fax feature settings, and both Tray 1 and Tray

2 contain paper of the same size, the machine starts to print from the specified tray.

• Tray 1

• Tray 2

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7. Configuring the Machine Using the Control Panel

Printing Lists/Reports

Printing the Configuration Page

1. Press the [User Tools] key.

DAC509

2. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Configuration Page], and then press the [OK] key.

4. Press [Yes] in the confirmation screen.

Types of Lists/Reports

• Reports will be printed on A4 or Letter size paper. Load one of these sizes of paper into the tray

before printing reports.

Configuration Page

Prints general information and the current configurations of the machine.

Fax Journal

Prints a fax transmission and reception journal for the last 50 jobs.

TX/RX Standby File List

Prints a list of fax jobs remaining in the machine's memory to be printed, sent, or forwarded.

Quick Dial Dest. List

Prints a list of scan and fax Quick Dial entries.

Fax Speed Dial Dest. List

Prints a list of Speed Dial entries.

• Sort by Speed Dial No.

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Printing Lists/Reports

Prints the list with the entries sorted by Speed Dial registration number.

• Sort by Name

Prints the list with the entries sorted by name.

Scanner Dest. List

Prints a list of scan destinations.

Scanner Journal

Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and Scan to Folder

transmissions.

Maintenance Page

Prints the maintenance page.

Special Sender List

Prints a list of fax Special Senders.

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7. Configuring the Machine Using the Control Panel

Printer Features Settings

List/Test Print

Prints lists showing configurations on the machine.

The lists will be printed using the tray set for [Printer] under [Paper Tray Priority] in tray paper

settings on A4 or Letter size paper.

• Config. Page

Prints general information and the current configurations of the machine.

• Menu List

Prints the machine's function menus.

• Test Page

Prints a test page for checking the single-sided printing condition. The test page contains

network settings.

• PCL Font List

Prints installed PCL font list.

• PS Font List

Prints installed PostScript font list.

System

• Copies

Sets the machine to print the specified number of sets.

This setting is disabled if the number of pages to print is specified by the printer driver.

Default: 1

• 1 to 999

• Sub Paper Size

Sets the machine to print onto paper of another size if the specified paper is not loaded in any

tray. Alternative sizes are preset to A4 and Letter.

Default: [Off]

• Auto

• Off

• Default Page Size

Specifies the paper size to be used when the paper size is not specified in the print job.

Default:

(mainly Europe and Asia) [A4],

(mainly North America) [8

1/2 × 11]

• A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2,

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Printer Features Settings

7 1/4 × 10 1/2, 8 × 13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2,

3 7/8 × 7 1/2, C5 Env, C6 Env, DL Env

• Duplex

Sets the machine to print on both sides of paper according to the specified binding method.

Default: [None]

• None

• Long Edge Bind

• Short Edge Bind

• Blank Page Print

Sets the machine to print blank pages.

When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if

you select [Off].

Note that this setting has lower priority than the printer driver's blank page setting.

Default: [On]

• On

• Off

• B&W Page Detect

Sets the machine to print all monochrome pages in monochrome mode even if color printing is

specified.

Default: [On]

• On

• Off

• Print Error Report

Sets the machine to print an error page when the machine detects a printer or memory error.

Default: [Off]

• On

• Off

PCL Menu

Specifies conditions when using PCL for printing.

• Orientation

Specifies the page orientation.

Default: [Portrait]

• Portrait

• Landscape

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7. Configuring the Machine Using the Control Panel

• Form Lines

Specifies the number of lines per page between 5 and 128.

Default:

(mainly Europe and Asia) 64,

(mainly North America) 60

• Font Number

Specifies the ID of the default font you want to use between 0 and 89.

Default: 0

• Point Size

Specifies the point size you want to use for the default font between 4.00 and 999.75 in 0.25

increments.

Default: 12.00 points

• Font Pitch

Specifies the number of characters per inch you want to use for the default font between 0.44

and 99.99 in 0.01 increments.

This setting is effective only for fixed-space fonts.

Default: 10.00 pitch

• Symbol Set

Specifies the character set for the default font. The following sets are available:

Default: [PC-8]

• Roman-8, Roman-9, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852,

PC-858, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ,

Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO

21, ISO 60, ISO 69, Win 3.0, MC Text, ISO L6, ISO L9, PC-775, PC-1004, Win

Baltic

• Courier Font

Specifies a courier-type font.

Default: [Regular]

• Regular

• Dark

• Ext. A4 Width

Sets the machine to extend the width of the printable area of A4 size paper, reducing side

margin width.

Default: [Off]

• On

• Off

• Append CR to LF

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Printer Features Settings

Sets the machine to append a CR code to each LF code to print text data clearly.

Default: [Off]

• On

• Off

• Resolution

Specifies the print resolution in dots per inch.

Default: [600 × 600 1bit]

• 600 × 600 1bit

• 600 × 600 2bit

• 600 × 600 4bit

PS Menu

Specifies conditions when using PostScript for printing.

• Resolution

Specifies the print resolution in dots per inch.

Default: [600 × 600 1bit]

• 600 × 600 1bit

• 600 × 600 2bit

• 600 × 600 4bit

• Color Profile

Specifies the color profile.

Default: [Solid Color]

• Solid Color

• Presentation

• Photographic

• Off

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7. Configuring the Machine Using the Control Panel

Network Settings

• Depending on the settings you change, the machine might need to be restarted.

Ethernet

• MAC Address

Displays the machine's MAC address.

• Ethernet Speed

Displays the current Ethernet speed setting.

• 100Mbps Full Duplex

• 100Mbps Half Duplex

• 10Mbps Full Duplex

• 10Mbps Half Duplex

• Ethernet Unavailable

Appears when a network cable is not connected.

• Set Ethernet Speed

Specifies the speed for Ethernet communication. Select a speed that matches your network

environment.

For most networks, the default setting is the optimum setting.

Default: [Auto Select]

• Auto Select

• 100Mbps Full Duplex

• 100Mbps Half Duplex

• 10Mbps Full Duplex

• 10Mbps Half Duplex

Wi-Fi Configuration

• Wi-Fi

Select whether to enable or disable Wireless LAN.

Default: [Inactive]

• Inactive

• Active

If [Inactive] is set, [Wi-Fi Status], [MAC Address], [Current Connection], [Setup Wizard], and

[WPS] are not displayed.

• Wi-Fi Status

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Network Settings

Displays the current connection status.

• MAC Address

Displays the machine's MAC address.

• Current Connection

Displays detailed information about the connection, such as the SSID and the wireless signal

strength.

• Setup Wizard

Displays the procedure for manually connecting to a wireless LAN. It leads you step-by-step

through configuring the settings for connecting with a wireless LAN.

• WPS

Connects with one touch using WPS (Wi-Fi Protected Setup). For details, see Wi-Fi Settings

Guide.

IPv4 Configuration

• DHCP

Sets the machine to receive its IPv4 address, subnet mask, and default gateway address

automatically from a DHCP server.

Default: [Active]

• Inactive

• Active

• IP Address

Specifies the machine's IPv4 address when DHCP is not used.

Use this menu to check the current IP address when DHCP is used.

Default: XXX.XXX.XXX.XXX

The numbers represented by "X" vary according to your network environment.

• Subnet Mask

Specifies the machine's subnet mask when DHCP is not used.

Use this menu to check the current subnet mask when DHCP is used.

Default: XXX.XXX.XXX.XXX

The numbers represented by "X" vary according to your network environment.

• Gateway Address

Specifies the machine's default gateway address when DHCP is not used.

Use this menu to check the current default gateway address when DHCP is used.

Default: XXX.XXX.XXX.XXX

The numbers represented by "X" vary according to your network environment.

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7. Configuring the Machine Using the Control Panel

• IP Address Method

Displays the IP address acquisition method.

• IP Not Ready

• DHCP

• Manual Config.

• Default IP

IPv6 Configuration

• IPv6

Select whether to enable or disable IPv6.

Default: [Active]

• Active

• Inactive

• DHCP

Sets the machine to receive its IPv6 address from a DHCP server.

Default: [Inactive]

• Active

• Inactive

• IP Address (DHCP)

Displays the IPv6 address obtained from a DHCP server.

• Manual Config. Address

Specifies the machine's IPv6 address when DHCP is not used. Can contain up to 39

characters.

For details about entering characters, see page 146 "Entering Characters".

• Prefix Length

Specifies the prefix length, using a value between 0 and 128.

• Gateway Address

Specifies the IPv6 address of the default gateway. Can contain up to 39 characters.

For details about entering characters, see page 146 "Entering Characters".

• Stateless Address

Displays the IPv6 stateless addresses obtained from a Router Advertisement.

• Stateless Address 1

• Stateless Address 2

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Network Settings

• Stateless Address 3

• Stateless Address 4

• Link-local Address

Displays the IPv6 link local address.

• Contact your network administrator for information about the network configuration.

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7. Configuring the Machine Using the Control Panel

Administrator Settings

Set Date/Time

Sets the date and time of the machine’s internal clock.

• Set Date

Specifies the date of the machine’s internal clock.

Only dates that correspond with the year and month can be set. Incompatible dates will be

refused.

Default

Date format:

(mainly Europe and Asia) [Day/Month/Year],

(mainly

North America) [Year/Month/Day]

• Date format: Month/Day/Year, Day/Month/Year, or Year/Month/Day

Year: 2000 to 2099

Month: 1 to 12

Day: 1 to 31

• Set Time

Sets the time of the machine's internal clock.

Default

Time format:

(mainly Europe and Asia) [24-hour Format],

(mainly

North America) [12-hour Format]

• Time format: 12-hour Format, 24-hour Format

AM/PM stamp: AM, PM (for 12-hour Format)

Hour: 0 to 23 (for 24-hour Format), or 1 to 12 (for 12-hour Format)

Minute: 0 to 59

Program Fax Information

Specifies the fax name and fax number of the machine.

• Number:

Specifies the fax number of the machine using up to 20 characters, including 0 to 9, space,

and "+".

• Name:

Specifies the fax name of the machine using up to 20 alphanumeric characters and symbols.

Dial/Push Phone

Specifies the line type of the telephone line.

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Administrator Settings

To configure this setting, contact your telephone company and select the setting based on your

telephone line. Selecting a wrong setting may cause failures in fax transmissions.

[Dial Phone (20PPS)] may not appear depending on the country setting of the machine.

Default: [Push Phone]

• Push Phone

• Dial Phone (10PPS)

• Dial Phone (20PPS)

PSTN / PBX

Sets the machine to connect to the public switched telephone network (PSTN) or a private branch

exchange (PBX).

Default: [PSTN]

• PSTN

• PBX

PBX Access Number

Specifies the dial number to access the outside line when the machine is connected to a PBX.

Make sure that this setting matches the setting of your PBX. Otherwise, you may not be able to send

faxes to outside destinations.

Default: 9

• 0 to 999

Function Priority

Specifies the mode that is activated when the power is turned on, or if the time specified for [System

Auto Reset Timer] elapses without activity while the initial screen of the current mode is displayed.

Default: [Copier]

• Copier

• Facsimile

• Scanner

System Auto Reset Timer

Sets the machine to return to the mode specified in [Function Priority].

This setting is also applied to the timeout for copying the next document while ID card copy and

manual 2-sided copy is performed.

Default: [On] (1 min.)

• On (30 sec., 1 min., 2 min., 3 min., 5 min., 10 min.)

• Off

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7. Configuring the Machine Using the Control Panel

Energy Saver Mode

Sets the machine to enter Energy Saver mode, Energy Saver mode 1 or Energy Saver mode 2, to

reduce power consumption. The machine recovers from Energy Saver mode when it receives a

print job, prints a received fax, or when [Copy], [Color Start], or [B&W Start] key is pressed.

• EnergySaverMode 1

The machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds.

It takes less time to recover from Energy Saver mode 1 than from power-off state or Energy

Saver mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy

Saver mode 2.

Default: [Off]

• Off

• On (30 seconds)

• EnergySaverMode 2

The machine enters Energy Saver mode 2 after the period of time specified for this setting is

passed. The machine consumes less power in Energy Saver mode 2 than in Energy Saver

mode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Saver

mode 1.

Default: [On] (1 minute)

• On (1 to 240 minutes)

• Off

Language

Specifies the language used on the screen and in reports.

The default value for this setting is the language you have specified during the Initial Setup, which is

required after turning on the machine for the first time.

Country

Selects the country in which the machine is used. The country code you specify determines the time

and date display format and the default values of the fax transmission-related settings.

Make sure to select the country code correctly. Selecting a wrong country code may cause failures

in fax transmissions.

The default value for this setting is the country code you have specified during the Initial Setup,

which is required after turning on the machine for the first time.

Reset Settings

Be sure not to clear the settings by mistake.

• Reset All Settings

Resets the machine's settings to their defaults except the following: language for the screen,

country setting, network settings, and fax Quick Dial/Speed Dial destinations.

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Administrator Settings

Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing

the settings.

• Reset Network Settings

Resets the network settings to their defaults.

Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing

the settings.

• Clear Address Book

Clears the fax Quick Dial/Speed Dial destinations.

Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing

the destinations.

Shortcut to Function

Assigns one of the following functions to the [ID Card Copy] key on the control panel.

Default: [ID Card Copy Mode]

• ID Card Copy Mode

Press the key to switch to the ID card copy mode.

• Fax Auto Print Setting

Press the key to switch to the [Print Received File] menu.

• Fax Immediate TX

Press the key to switch to the [Immediate TX] menu.

• Address Book for FAX

Press the key to switch to the fax address book registration menu.

• Select Scanner Dest.

Press the key to switch to the scanner destination selection menu.

PCL6 Mode

Set this to [Universal] when using the Universal Driver and to [SP C250/C252] when using the

normal driver.

Default: [SP C250/C252]

• Universal

• SP C250/C252

Admin. Tools Lock

Specifies a four-digit password for accessing the [Address Book], [Network Settings], and [Admin.

Tools] menus.

Do not forget this password.

• On (0000 to 9999)

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7. Configuring the Machine Using the Control Panel

• Off

IPsec

Selects whether to enable or disable IPsec.

This function appears only when a password is specified under [Admin. Tools Lock].

Default: [Inactive]

• Active

• Inactive

Fax Number Confirmation

Sets the machine to require a fax number to be entered twice when specifying a destination

manually.

When this function is enabled, you cannot use the On Hook Dial function.

This function appears only when a password is specified under [Admin. Tools Lock].

Default: [Off]

• On

• Off

Save Scn Data to USB

Specify whether to enable or disable Scan to USB.

This function appears only when a password is specified under [Admin. Tools Lock].

Default: [Active]

• Active

• Inactive

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8. Configuring the Machine Using Web

Image Monitor

Using Web Image Monitor

• To operate the machine via Web Image Monitor, you must first configure the machine's TCP/IP or

wireless LAN settings. For details, see page 224 "Network Settings" or see page 42 "Configuring

Network Settings".

• Some items might not appear, depending on the model type you are using.

• Some items can also be configured using the control panel.

Available operations

The following operations can be performed remotely using Web Image Monitor on a computer:

• Displaying the machine’s status or settings

• Configuring the machine's settings

• Registering the scan and fax destinations

• Registering the fax Special Senders

• Configuring the user restriction settings

• Configuring the network settings

• Configuring the IPsec settings

• Printing reports

• Setting the administrator password and e-mail address

• Resetting the machine's configuration to the factory default

• Creating backup files of the machine's configuration

• Restoring the machine's configuration from backup files

• Configuring the machine's date and time

• Configuring the machine's Energy Saver mode setting

Supported Web browsers

• Windows:

Internet Explorer 6.0- 11.0

• Mac OS X:

Safari 3.0- 6.0

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8. Configuring the Machine Using Web Image Monitor

Displaying Top Page

When you access the machine using Web Image Monitor, the top page appears in your browser's

window.

1. Launch the Web browser.

2. In the Web browser's address bar, enter "http://(machine’s IP address)/" to access the

machine.

If a DNS or WINS server is used and the machine’s host name has been specified, you can enter

the host name instead of the IP address.

The top page of Web Image Monitor appears.

Top page

Every Web Image Monitor page is divided into the following areas:

DAC523

1. Menu area

Clicking a menu shows its contents in the main area.

2. Tab area

Contains tabs for switching between information and settings you want to see or configure.

3. FAQs/Knowledge Base

Provides answers to frequently asked questions and other useful information about using this

machine.

An internet connection is required to view this information.

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Displaying Top Page

4. Main area

Displays the contents of the item selected in the menu area.

Information in the main area is not automatically updated. Click [Refresh] at the upper-right in

the main area to update the information. Click the Web browser's [Refresh] button to refresh

the entire browser screen.

• If you use an older version of a supported Web browser or the Web browser has JavaScript and

cookies disabled, display and operation problems may occur.

• If you are using a proxy server, configure the Web browser settings as necessary. For details about

the settings, contact your network administrator.

• The previous page may not appear even if the back button of the Web browser is clicked. If this

happens, click the refresh button of the Web browser.

• The FAQs (Frequently Asked Questions)/Knowledge Base are not available in certain languages.

Changing the Interface Language

Select the desired interface language from the [Language] list.

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8. Configuring the Machine Using Web Image Monitor

Checking the System Information

Click [Home] to display the main page of Web Image Monitor. You can check the current system

information on this page.

This page contains three tabs: [Status], [Counter], and [Machine Information].

Status Tab

Item

Model Name

Location

Description

Shows the name of the machine.

Shows the location of the machine as registered on the [SNMP] page.

Contact

Shows the contact information of the machine as registered on the [SNMP]

page.

Host Name

Shows the host name specified in [Host Name] on the [DNS] page.

Shows the current messages on the machine's display.

Device Status

Toner

Item

Description

Shows the amount of black toner remaining.

Shows the amount of magenta toner remaining.

Shows the amount of yellow toner remaining.

Shows the amount of cyan toner remaining.

Black

Magenta

Yellow

Cyan

Waste Toner Bottle

Shows the remaining life of the waste toner bottle, as "Status OK", "Almost

Full" or "Full".

Intermediate Transfer

Unit

Shows the remaining life of the intermediate transfer unit, as "Status OK",

"Replacement Required Soon" or "Replacement Required".

For replacing, contact your sales or service representative.

Fusing Unit

Shows the remaining life of the fusing unit, as "Status OK", "Replacement

Required Soon" or "Replacement Required".

For replacing, contact your sales or service representative.

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Checking the System Information

Item

Description

Transfer Roller

Shows the remaining life of the transfer roller, as "Status OK", "Replacement

Required Soon" or "Replacement Required".

For replacing, contact your sales or service representative.

Paper Tray

Item

Description

Tray 1

Shows the current state and paper size/type setting of Tray 1.

Shows the current state and paper size/type setting of Tray 2.

Shows the current state and paper size/type setting of the bypass tray.

Tray 2

Bypass Tray

• If a non-genuine print cartridge is installed, toner life cannot be reliably indicated.

• The information about intermediate transfer unit, fusing unit, and transfer roller appear only for the

Type 2 model.

• The information about Tray 2 appears only when it is installed.

Counter Tab

Page Counter

Item

Description

Printer

Shows the following for pages printed using the printer function:

• Total number of pages printed using the printer function, and lists/

reports printed from the [List/Test Print] menu under [Printer Features]

• Number of color pages

• Number of black-and-white pages printed using the printer function

Scanner

Shows the following for pages scanned using the scanner function:

• Total number of pages

• Number of color pages

• Number of black-and-white pages

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8. Configuring the Machine Using Web Image Monitor

Item

Description

Copier

Fax

Shows the following for pages printed using the copier function:

• Total number of pages

• Number of color pages

• Number of black-and-white pages

Shows the following for telephone line faxes:

• Total number of pages sent and received

• Number of pages sent

• Number of pages received

Machine Counter

Item

Description

Machine Counter

Shows the following for pages printed using the printer, copier, and fax

functions, and lists/reports:

• Total number of pages

• Number of color pages

• Number of black-and-white pages

Black

Shows the following for pages printed using the printer, copier, and fax

functions, and lists/reports:

• Accumulated value of black toner A4 page coverage (in percent)

• Accumulated value of black toner consumption (converted into fully-

covered A4 pages)

Cyan

Shows the following for pages printed using the printer, copier, and fax

functions, and lists/reports:

• Accumulated value of cyan toner A4 page coverage (in percent)

• Accumulated value of cyan toner consumption (converted into fully-

covered A4 pages)

Magenta

Shows the following for pages printed using the printer, copier, and fax

functions, and lists/reports:

• Accumulated value of magenta toner A4 page coverage (in percent)

• Accumulated value of magenta toner consumption (converted into

fully-covered A4 pages)

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Checking the System Information

Item

Description

Yellow

Shows the following for pages printed using the printer, copier, and fax

functions, and lists/reports:

• Accumulated value of yellow toner A4 page coverage (in percent)

• Accumulated value of yellow toner consumption (converted into fully-

covered A4 pages)

Economy Color Prints

Item

Description

Economy Color Prints

(Color)

Shows the number of pages printed in Economy Color Printing mode using

the printer function.

Black

Shows the following for pages printed in Economy Color Printing mode

using the printer function:

• Accumulated value of black toner A4 page coverage (in percent)

• Accumulated value of black toner consumption (converted into fully-

covered A4 pages)

Cyan

Shows the following for pages printed in Economy Color Printing mode

using the printer function:

• Accumulated value of cyan toner A4 page coverage (in percent)

• Accumulated value of cyan toner consumption (converted into fully-

covered A4 pages)

Magenta

Yellow

Shows the following for pages printed in Economy Color Printing mode

using the printer function:

• Accumulated value of magenta toner A4 page coverage (in percent)

• Accumulated value of magenta toner consumption (converted into

fully-covered A4 pages)

Shows the following for pages printed in Economy Color Printing mode

using the printer function:

• Accumulated value of yellow toner A4 page coverage (in percent)

• Accumulated value of yellow toner consumption (converted into fully-

covered A4 pages)

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8. Configuring the Machine Using Web Image Monitor

Duplex

Item

Description

Shows the total number of sheets printed on both sides.

Duplex Total Page

• A sheet printed on both sides counts as two printed pages.

Machine Information Tab

Machine Information

Item

Firmware Version

Engine FW Version

PCL Version

Description

Shows the version of firmware installed on the machine.

Shows the version of firmware for the machine engine.

Shows the version of the PCL interpreter.

PS Version

Shows the version of the PS interpreter.

Machine ID

Shows the identification number of the machine.

Shows that a fax card is installed.

Fax Card

Total Memory

Shows the total memory installed on the machine.

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Configuring the System Settings

Click [System Settings] to display the page for configuring the system settings.

This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier],

[Fax], [Priority Tray], [Toner Saving], [I/O Timeout], [B&W Print Priority] and [Shortcut to Function].

Sound Volume Adjustment Tab

Sound Volume Adjustment

Item

Description

Panel Key Sound

Select the volume of the beep that sounds when a key is pressed from [Off],

[Low], [Middle], or [High].

Ring Volume

Select the volume of the ring when a call is received from [Off], [Low],

[Middle], or [High].

On Hook Mode

Job End Tone

Job Error Tone

Alarm Volume

Select the volume of the sound from the speaker during on hook mode from

[Off], [Low], [Middle], or [High].

Select the volume of the beep that sounds when a job is complete from

[Off], [Low], [Middle], or [High].

Select the volume of the beep that sounds when a fax transmission error

occurs from [Off], [Low], [Middle], or [High].

Select the volume of the alarm that sounds when an operation error occurs

from [Off], [Low], [Middle], or [High].

Tray Paper Settings Tab

Tray 1

Item

Description

Paper Size

Select the paper size for Tray 1 from the following:

A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7

1/4 × 10 1/2, 8 × 13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2, 3

7/8 × 7 1/2, C5 Env, C6 Env, DL Env, Custom Size

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8. Configuring the Machine Using Web Image Monitor

Item

Description

Select the paper type for Tray 1 from the following:

Paper Type

Thin Paper (60-65g/m ), Plain Paper (66-74g/m ), Middle Thick Paper

(75-90g/m ), Thick Paper 1 (91-105g/m ), Recycled Paper, Color

Paper, Letterhead, Preprinted Paper, Prepunched Paper, Label Paper, Bond

Paper, Cardstock, Envelope, Thick Paper 2 (106-160g/m )

Tray 2

Item

Description

Paper Size

Select the paper size for Tray 2 from the following:

A4, 8 1/2 × 11

Paper Type

Select the paper type for Tray 2 from the following:

Thin Paper (60-65g/m ), Plain Paper (66-74g/m ), Middle Thick Paper

(75-90g/m ), Thick Paper 1 (91-105g/m ), Recycled Paper, Color

Paper, Letterhead, Preprinted Paper, Prepunched Paper

Bypass Tray

Item

Description

Paper Size

Select the paper size for the bypass tray from the following:

A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7

1/4 × 10 1/2, 8 × 13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2, 3

7/8 × 7 1/2, C5 Env, C6 Env, DL Env, Custom Size

Paper Type

Select the paper type for the bypass tray from the following:

Thin Paper (60-65g/m ), Plain Paper (66-74g/m ), Middle Thick Paper

(75-90g/m ), Thick Paper 1 (91-105g/m ), Recycled Paper, Color

Paper, Letterhead, Prepunched Paper, Label Paper, Bond Paper,

Cardstock, Envelope, Thick Paper 2 (106-160g/m )

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Configuring the System Settings

Tray 1 Priority

Item

Description

Tray 1 Priority

Select how print jobs using the Tray 1 are handled.

• System Settings

The paper settings configured on the machine's control panel are

applied to all print jobs. An error occurs when the paper settings

specified by the printer driver or the print command do not match the

machine's settings.

• Driver/Command

When executing a print job specifying the paper tray, the paper

settings specified in the printer driver or in the print command are

applied regardless of the machine's settings.

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8. Configuring the Machine Using Web Image Monitor

Bypass Tray Setting Priority

Item

Description

Bypass Tray Setting

Priority

Select how print jobs using the bypass tray are handled.

• System Settings

The paper settings configured on the machine's control panel are

applied to all print jobs. An error occurs when the paper settings

specified by the printer driver or the print command do not match the

machine's settings.

• Driver/Command

When executing a print job specifying the paper tray, the paper

settings specified in the printer driver or in the print command are

applied regardless of the machine's settings.

• Any Size/Type

Printing proceeds even if the paper size/type settings of the machine

and printer driver do not match, but if the paper is too small for the

print job, the printed image will be cropped.

• Any Custom Size/Type

The machine prints custom size print jobs according to the printer

driver’s settings and prints standard size print jobs according to the

machine’s settings.

For custom size print jobs, printing proceeds even if the paper size/

type settings of the machine and printer driver do not match, but if the

paper is too small for the print job, the printed image will be cropped.

For standard size print jobs, an error will occur if the paper size/type

settings of the machine and printer driver do not match.

• The information about Tray 2 appears only when it is installed.

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Configuring the System Settings

Copier Tab

Select Paper

Item

Description

Select Paper

Select the paper size used for printing copies from the following: [Tray 1],

[Tray 2], [Bypass Tray], [A4], or [8 1/2 × 11].

When a tray is selected, the machine prints from that tray only. When a

paper size is selected, the machine checks the trays for the paper of the

specified size in the order of priority as set in [Copier] in the [Priority Tray]

page.

If multiple trays contain valid paper, the first tray the machine finds will be

used for printing; when that tray runs out of paper, the machine

automatically switches to the next tray to continue printing.

• The information about Tray 2 appears only when it is installed.

Fax Tab

Select Paper Tray

Item

Description

Select Paper Tray

Select the tray for printing faxes from the following: [Auto], [Tray 1], or

[Tray 2].

If [Auto] is selected, the machine uses Tray 1 and Tray 2 if they contain

paper of the same size. In this case, the machine starts to print from the tray

specified as the priority tray for [Fax] in the [Priority Tray] page. If that tray

runs out of paper, the machine automatically switches to the other tray to

continue printing.

Only A4, Letter, or Legal size paper can be used for printing faxes. Make

sure to select a tray that contains paper of the valid size.

If Tray 2 is not installed, only [Tray 1] appears.

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8. Configuring the Machine Using Web Image Monitor

Fax Number Confirmation

Item

Description

Fax Number

Confirmation

Enable this setting to configure the machine to require a fax number to be

entered twice when specifying a destination manually.

This setting appears only when the administrator password is set in the

[Administrator] page.

Fax Received File Processing

Item

Description

Received File

Processing

Select whether received faxes are stored into the machine's memory for

printing or forwarded to a destination specified for [Forwarding

Destination].

Print Automatically

Select whether the faxes received into the machine's memory are printed

automatically or stored for later manual printing.

Print Forwarded File

Notify Forward Status

Select whether the forwarded faxes are printed or not.

Select whether e-mail notifications are sent after forwarding faxes or not.

Email notification destination depends on how [Forwarding Destination] is

specified:

• If specified with [E-mail Address]: the notification will be sent to the

administrator e-mail address specified in [Administrator E-mail

Address] in the [Administrator] page.

• If specified with [Scan Destination]: the notification will be sent to the

notification destination specified for the selected scan destination.

Note that if a destination e-mail address is not specified, no notification will

be sent even if this setting is enabled.

Forwarding Destination Specifies the forwarding destination.

• [E-mail Address]: Enter a destination e-mail address. Can contain up

to 64 characters.

• [Scan Destination]: Select a scan destination as a forwarding

destination.

Number of Trials of

Forwarding (time)

Specifies how many times the machine attempts to forward a fax (1 to 255

times).

Interval of Forwarding

Trial (min.)

Specifies how many minutes the machine waits between forwarding

attempts (1 to 255 minutes).

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Configuring the System Settings

Authorized Reception

Item

Description

Authorized Reception

Enable this setting to set the machine to receive (or reject) faxes only from

the programmed Special Senders. This helps you screen out unwanted

documents, such as junk faxes, and prevents the wasting of fax paper.

Special Senders can be programmed in the [Special Sender] page.

Receive Conditions

Specifies whether to receive or reject faxes from the programmed Special

Senders.

• Special Sender

Receive faxes from the Special Senders and reject faxes from all other

senders.

• Other Than Special Sender

Reject faxes from the Special Senders and receive faxes from all other

senders.

• [Fax Received File Processing] appears only for the Type 2 model.

• The information about Tray 2 appears only when it is installed.

Priority Tray Tab

Priority Tray

Item

Description

Printer

Select the tray that the machine checks first for paper that can be used for

the job from [Tray 1] or [Tray 2].

If automatic tray selection is specified for the print job and multiple trays

contain valid paper, the first tray the machine finds will be used for printing;

when that tray runs out of paper, the machine automatically switches to the

next tray to continue printing.

Copier

Select the tray that the machine checks first for paper that can be used for

the job from [Tray 1] or [Tray 2].

If [A4] or [8 1/2 × 11] is selected for [Select Paper] in the [Copier] page

and multiple trays contain valid paper, the first tray the machine finds will

be used for printing; when that tray runs out of paper, the machine

automatically switches to the next tray to continue printing.

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8. Configuring the Machine Using Web Image Monitor

Item

Description

Fax

Select the tray that the machine uses first for printing out faxes from [Tray 1]

or [Tray 2].

If [Auto] is selected for [Select Paper Tray] in the [Fax] page and both Tray

1 and Tray 2 contain paper of the same size, the machine starts to print

from the specified tray. If that tray runs out of paper, the machine

automatically switches to the other tray to continue printing.

• The information about Tray 2 appears only when it is installed.

Toner Saving Tab

Toner Saving

Item

Description

Toner Saving

Enable this setting to print using a reduced amount of toner when printing

out copies.

I/O Timeout Tab

I/O Timeout

Item

Description

Fixed USB Port

Specifies whether the same printer/LAN-Fax driver can be used for multiple

machines or not under USB connection.

If this setting is enabled, the same printer/LAN-Fax driver you have

installed in your computer can be used with any machine other than the one

originally used for installation, if the machine is of the same model.

If disabled, you must install the printer/LAN-Fax driver separately for

individual machines, because the machine other than the original will be

recognized as a new device upon USB connection.

Locked Print Timeout

(seconds)

Specifies how many seconds the machine holds a new Locked Print file,

when the machine cannot store any more Locked Print files (0 to 300

seconds). Within this time, you can print or delete the new Locked Print file.

You can also print or delete an existing Locked Print file so that the new

Locked Print file can be stored in the machine.

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Configuring the System Settings

• [Locked Print Timeout (seconds)] appears only for the Type 2 model.

Black-and-White Print Priority Tab

B&W Print Priority

Item

Description

B&W Print Priority

Enable this setting to suppress the consumption of color toner when printing

black-and-white pages. Also, amount of color toner consumed during

warm-up time for maintenance will also be lowered.

Shortcut to Function Tab

Shortcut to Function

Item

Description

Shortcut to Function

Settings

Assigns one of the following functions to the [ID Card Copy] key on the

control panel.

• [ID Card Copy Mode]

• [Fax Auto Print Setting]

• [Fax Immediate TX]

• [Address book for Fax]

• [Select Scanner Destination]

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8. Configuring the Machine Using Web Image Monitor

Registering Destinations

Scan and fax destinations can be registered using Web Image Monitor.

Up to 100 scan destinations and 200 fax destinations (20 Quick Dial and 200 Speed Dial destinations)

can be registered. See the scan and fax sections for more information on registering destinations.

• For details about registering scan destinations, see page 122 "Registering Scan Destinations".

• For details about registering fax destinations using Web Image Monitor, see page 148

"Registering Fax Destinations".

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Registering Fax Special Senders

Fax Special Senders can be registered using Web Image Monitor.

Up to 30 Special Senders be registered. For details about registering Special Senders, see page 176

"Receiving a Fax".

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8. Configuring the Machine Using Web Image Monitor

Restricting Machine Functions According to

User

You can set the machine to require a user code when someone tries to use certain machine functions. For

details about configuring the user restriction settings, see page 50 "Restricting Machine Functions

According to User".

• This function is available for the Type 2 model only.

• To print jobs that require authentication you can use only the PCL printer driver. Printing such jobs

from the PostScript 3 printer driver is not possible.

Using Web Image Monitor, enable user restriction for all or some of the functions listed below, and then

• Copying (both color and black-and-white)

• Color copying

• Sending faxes

• Scan to E-mail/FTP/Folder

• Scan to USB

• PictBridge printing

• Printing (both color and black-and-white)

• Color printing

• Sending faxes via LAN-Fax

For each user, you can specify which functions are available upon authentication. Up to 30 users can be

registered.

• For details about configuring the user restriction settings, see page 50 "Restricting Machine

Functions According to User".

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Configuring the Network Settings

Click [Network Settings] to display the page for configuring the network settings.

This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application],

[DNS], [Auto E-mail Notification], [SNMP], [SMTP], [POP3], [Internet Fax], and [Wireless].

• Depending on the settings you change, the machine might need to be restarted.

• Depending on the model you are using, some items might not appear.

Network Status Tab

General Status

Item

Description

Ethernet Speed

IPP Printer Name

Network Version

Shows the type and speed of the network connection.

Shows the name used to identify the machine on the network.

Shows the version of the machine's network module (a part of the machine

firmware).

Ethernet MAC Address Shows the Ethernet MAC address of the machine.

Active Interface

Shows the active communication method.

TCP/IP Status

Item

Description

DHCP

Select whether the machine should receive a dynamic IPv4 address

automatically using DHCP. To use DHCP, select [Active]. When enabled,

the items below cannot be configured.

IP Address

Subnet Mask

Gateway

Enter the IPv4 address for the machine.

Enter the subnet mask of the network.

Enter the IPv4 address of the network gateway.

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8. Configuring the Machine Using Web Image Monitor

IPv6 Configuration Tab

IPv6

Item

Description

IPv6

Select whether to enable or disable IPv6. You cannot disable IPv6 using

Web Image Monitor if the machine is currently in use in an IPv6

environment. In this case, use the control panel to disable [IPv6] under

network settings.

When disabled, [DHCP], [Manual Configuration Address], [Prefix Length],

and [Gateway Address] below cannot be configured.

IPv6 Address

Item

Description

DHCP

Select whether or not the machine obtains its IPv6 address from a DHCP

server.

IP Address (DHCP)

Displays the IPv6 address obtained from the DHCP server when [DHCP] is

set to [Active].

Stateless Address

Gateway Address

Link-local Address

Displays up to four stateless auto addresses.

Displays the machine's default gateway address.

Displays the link local address of the machine. The link local address is an

address that is valid only inside the local network (local segment).

Manual Configuration

Address

Enter the machine's IPv6 address. Can contain up to 39 characters.

Prefix Length

Enter the prefix length, using a value between 0 and 128.

Gateway Address

Enter the default gateway's IPv6 address. Can contain up to 39 characters.

Network Application Tab

Scanner Send Setting

Item

Description

E-mail

Select to enable the Scan to E-mail feature.

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Configuring the Network Settings

Item

Description

Max. E-mail Size

Select the maximum size of scan files that can be attached to an e-mail

message (1 to 5 MB, or no limit).

FTP

Select to enable the Scan to FTP feature.

Select to enable the Scan to Folder feature.

Folder

Network Print Setting

Item

Description

IPP

Select to enable network printing using Internet Print Protocol (via TCP port

631/80).

FTP

Select to enable network printing using an embedded FTP server in the

machine (via TCP port 20/21).

RAW

Select to enable network raw printing.

Port No.

Enter the TCP port number to use for raw printing. The valid range is 1024

to 65535, except 53550 and 49999 (default is 9100).

LPR

Select to enable network printing using LPR/LPD (via TCP port 515).

mDNS Setting

Item

Description

mDNS

Select to enable Multicast DNS (via UDP port 5353). If disabled, the item

below cannot be configured.

Printer Name

Enter the name of the machine. Can contain up to 32 characters.

DNS Tab

DNS

Item

Description

DNS Method

Select whether to specify domain name servers manually or receive DNS

information from the network automatically. When set to [Auto-Obtain

(DHCP)], [Primary DNS Server], [Secondary DNS Server], and [Domain

Name] below become unavailable.

Primary DNS Server

Enter the IPv4 address of the primary DNS.

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8. Configuring the Machine Using Web Image Monitor

Item

Description

Secondary DNS Server Enter the IPv4 address of the secondary DNS.

Domain Name

Enter the IPv4 domain name for the machine. Can contain up to 32

characters.

IPv6 DNS Method

Select whether to specify the domain server manually or have the machine

obtain its DNS information automatically.

When set to [Auto-Obtain (DHCP)], [Primary IPv6 DNS Server],

[Secondary IPv6 DNS Server], and [IPv6 Domain Name] below become

unavailable.

Primary IPv6 DNS

Server

Enter the IPv6 address of the primary IPv6 DNS server. Can contain up to

39 characters.

Secondary IPv6 DNS

Server

Enter the IPv6 address of the secondary IPv6 DNS server. Can contain up

to 39 characters.

IPv6 Domain Name

Enter the IPv6 domain name of the machine. Can contain up to 32

characters.

DNS Resolve Priority

Select whether to give priority to IPv4 or IPv6 for DNS name resolution.

DNS Timeout (seconds) Enter the number of seconds the machine waits before considering a DNS

request to have timed out (1 to 999 seconds).

Host Name

Enter a host name for the machine. Can contain up to 15 characters.

Auto E-mail Notification Tab

E-mail Notification 1/E-mail Notification 2

Item

Description

Display Name

Enter a sender name for notification e-mail. Can contain up to 32

characters.

E-mail Address

Enter the address of the recipient of the alert email. Can contain up to 64

characters.

Paper Misfeed

Out of Paper

Select to send an alert e-mail to the specified address if a paper jam occurs.

Select to send an alert e-mail to the specified address if paper runs out.

Select to send an alert e-mail to the specified address if toner becomes low.

Toner Almost Empty

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Configuring the Network Settings

Item

Call Service

Description

Select to send an alert e-mail to the specified address if the machine

requires servicing.

Out of Toner

Cover Open

Select to send an alert e-mail to the specified address if toner runs out.

Select to send an alert e-mail to the specified address if a cover is open.

SNMP Tab

SNMP

Item

Description

SNMP

Select whether to enable the machine to use SNMP services.

Trap

Item

Description

Target Trap

Select whether to enable the machine to send traps to the management host

(NMS).

When disabled, [SNMP Management Host 1] and [SNMP Management

Host 2] below become unavailable.

SNMP Management

Host 1

Enter the IP address or host name of a management host. Can contain up to

64 characters.

SNMP Management

Host 2

Enter the IP address or host name of a management host. Can contain up to

64 characters.

Community

Item

Description

Get Community

Enter the community name to use for authentication of Get requests. Can

contain up to 32 characters.

Trap Community

Enter the community name to use for authentication of Trap requests. Can

contain up to 32 characters.

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8. Configuring the Machine Using Web Image Monitor

System

Item

Description

Location

Contact

Enter the location of the machine. The location entered here is displayed on

the main page. Can contain up to 64 characters.

Enter the contact information of the machine. The contact information

entered here is displayed on the main page. Can contain up to 64

characters.

SMTP Tab

SMTP

Item

Description

Primary SMTP Server

Enter the IP address or host name of the SMTP/POP3 server. Can contain

up to 64 characters.

Port No.

Enter the port number for SMTP (1 to 65535).

Authentication Method Select an authentication method from the following:

[Anonymous]: The user name and password are not necessary.

[SMTP]: The machine supports NTLM and LOGIN authentication.

[POP before SMTP]: The POP3 server is used for authentication. When

sending e-mails to an SMTP server, you can enhance the SMTP server

security level by connecting to the POP server for authentication.

User Name

Password

Enter the user name for logging in to the SMTP server. Can contain up to 32

characters.

Enter the password for logging in to the SMTP server. Can contain up to 32

characters.

Device E-mail Address Enter the machine’s e-mail address.

This address is used as the sender's address of e-mail messages sent from

this machine, such as notification e-mails. Can contain up to 64 characters.

Server Timeout

(seconds)

Enter the number of seconds the machine waits before considering an

SMTP operation to have timed out (1 to 999).

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Configuring the Network Settings

Item

Time Zone

Description

Select a time zone according to your geographic location. Selecting a

different time zone may cause transmission date and time to be incorrect for

email sent by the Scan to E-mail function, even when the machine's clock is

set correctly.

POP3 Tab

POP3 Settings

Item

Description

POP3 Server

Enter the IP address or host name of the POP3 server for e-mail reception.

The POP3 server specified here will be used for [POP before SMTP]. Can

contain up to 64 characters.

User Account

User Password

Authentication

Enter the user name for logging in to the POP3 server. Can contain up to 32

characters.

Enter the password for logging in to the POP3 server. Can contain up to 32

characters.

Select an authentication method from the following:

[None]: Password will not be encrypted.

[APOP Authentication]: Password will be encrypted.

[Auto]: Password will be encrypted or not encrypted according to the POP3

server’s settings.

Internet Fax Tab

Item

Description

Internet Fax

Transmission

Select whether to enable or disable the Internet Fax function.

Error Notification E-

mail

Select whether to send a notification e-mail to the sender of the Internet Fax

or not when e-mail reception fails.

The text will include the machine's host name (as set in the DNS settings

page), model name, and contact e-mail address (as set in the administrator

settings page).

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8. Configuring the Machine Using Web Image Monitor

Item

Description

Insert System-fixed Text Select whether to include system-fixed text in the body of the e-mail or not

when sending Internet Faxes.

The text will include the machine's host name (as set in the DNS settings

page), model name, and contact e-mail address (as set in the administrator

settings page).

Automatic POP

Select whether to automatically connect to the POP3 server to check for

new e-mails or not. If this setting is enabled, the connection will be made at

an interval specified in [POP Interval (minutes)].

POP Server: E-mail

Reception Setting

Select whether to leave or delete e-mails in the POP3 server after receiving

them.

[No]: Delete e-mails from the server after receiving them.

[Save E-mail]: Leave e-mails on the server after receiving them.

[Save Only Error Info]: Delete e-mails that are successfully received from

the server only.

POP Interval (minutes)

Specifies how many minutes the machine waits between automatic

connections to the POP3 server to acquire new e-mails (2 to 1440

minutes).

• [Internet Fax] appears only for the Type 2 model.

Wireless Tab

Wireless LAN Status

Item

Description

Wireless LAN Status

MAC Address

Displays the status of the connection to the wireless LAN.

Displays the MAC address.

Communication Mode Displays the communication mode that the machine is connecting in.

SSID

Displays the SSID of the access point that the machine is connected to.

Channel

Displays the channel information of the current wireless LAN settings if [Ad-

Hoc] is selected for [Communication Mode].

Wireless Signal Status

Displays the strength of the wireless signal that is being received.

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Configuring the Network Settings

Item

Description

Wireless

Specifies whether or not to use the wireless LAN.

Wireless LAN Settings

Item

Description

SSID

Enter the SSID of the access point.

The SSID can contain up to 32 characters.

When you click [Scan List], a list of available access points is displayed.

You can select the SSID from the list.

Communication Mode Select the mode to connect in.

If the machine will be connected to a wireless router or access point, select

[Infrastructure]. If the machine will be connected to a device equipped with

a wireless LAN directly, select [Ad-Hoc].

Ad-Hoc Channel

Authentication

If [Ad-Hoc] is selected for [Communication Mode], select a channel.

Select an authentication method.

If [Ad-Hoc] is selected for [Communication Mode], you can select only

[Open System] and [Shared Key].

Encryption

Select an encryption method.

If [Ad-Hoc] is selected for [Communication Mode], you can select only

[None] and [WEP].

WPA Passphrase

WEP Key Length

WEP Transmit Key ID

WEP Key Format

If [WPA2-PSK] or [Mixed Mode WPA/WPA2] is selected for

[Authentication], enter the WPA encryption key.

If [WEP] is selected for [Encryption], select 64 bits or 128 bits for the length

of the encryption key.

Select an ID number to identify each WEP key in case multiple WEP

connections are configured.

Select a format for entering the WEP key.

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8. Configuring the Machine Using Web Image Monitor

Item

Description

WEP Key

Enter the WEP key. The number and type of characters you can enter vary

depending on the length and format selected for the key. See the following:

• WEP key length: [64bit], Format: [Hexadecimal]

WEP key max length: 10 characters (0-9, A-F, a-f)

• WEP key length: [64bit], Format: [ASCII]

WEP key max length: 5 characters (0x20-0x7e)

• WEP key length: [128bit], Format: [Hexadecimal]

WEP key max length: 26 characters (0-9, A-F, a-f)

• WEP key length: [128bit], Format: [ASCII]

WEP key max length: 13 characters (0x20-0x7e)

• If you are configuring the connection settings manually, check the SSID, authentication method, or

encryption key of the access point or wireless router in advance.

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Configuring the IPsec Settings

Click [IPsec Settings] to display the page for configuring the IPsec settings.

This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List].

• This function is available only when an administrator password is specified.

IPsec Global Settings Tab

Item

IPsec Function

Default Policy

Description

Select whether to enable or disable IPsec.

Select whether to allow for the default IPsec policy.

Broadcast and

Multicast Bypass

Select the services that you do not want to apply IPsec from the following:

[DHCPv4], [DHCPv6], [SNMP], [mDNS], [NetBIOS], [UDP Port 53550]

All ICMP Bypass

Select whether to apply IPsec to ICMP packets (IPv4 and IPv6) from the

following:

[Active]: All ICMP packets will be bypassed without IPsec protection.

"ping" command (echo request and echo reply) is not encapsulated by

IPsec.

[Inactive]: Some ICMP message types will be bypassed without IPsec

protection.

IPsec Policy List Tab

Item

No.

Description

IPsec policy number.

Name

Displays the name of the IPsec policy.

Address Settings

Displays the IP address filter of the IPsec policy as below:

Remote address/Prefix length

Action

Displays the action of the IPsec policy as "Allow", "Drop", or "Require

Security".

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8. Configuring the Machine Using Web Image Monitor

Item

Description

Displays the status of the IPsec policy as "Active" or "Inactive".

Status

To configure IPsec policies, select the desired IPsec policy, and then click [Change] to open the "IPsec

Policy Settings" page. The following settings can be made on the "IPsec Policy Settings" page.

IP Policy Settings

Item

Description

No.

Specify a number between 1 and 10 for the IPsec policy. The number you

specify will determine the position of the policy in the IPsec Policy List. Policy

searching is performed according to the order of the list. If the number you

specify is already assigned to another policy, the policy you are

configuring will take the number of the earlier policy, and the earlier policy

and any subsequent policies will be renumbered accordingly.

Activity

Name

Select whether to enable or disable the policy.

Enter the name of the policy. Can contain up to 16 characters.

Address Type

Select IPv4 or IPv6 as the type of IP address to be used in IPsec

communication.

Local Address

Displays the IP address of this printer.

Remote Address

Enter the IPv4 or IPv6 address of the device with which to communicate.

Can contain up to 39 characters.

Prefix Length

Action

Enter the prefix length of the Remote Address, using a value between 1 and

128. If this setting is left blank, "32" (IPv4) or "128" (IPv6) will be

automatically selected.

Specify how the IP packets are processed from the following:

• [Allow]: IP packets are both sent and received without IPsec applied to

them.

• [Drop]: IP packets are discarded.

• [Require Security]: IPsec is applied to IP packets that are both sent and

received.

If you have selected [Require Security], you must configure [IPsec Settings]

and [IKE Settings].

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Configuring the IPsec Settings

IPsec Settings

Item

Description

Encapsulation Type

Specify the encapsulation type from the following:

• [Transport]: Select this mode to secure only the payload section of

each IP packet when communicating with IPsec compliant devices.

• [Tunnel]: Select this mode to secure every section of each IP packet.

We recommend this type for communication between security

gateways (such as VPN devices).

Security Protocol

Select the security protocol from the following:

• [AH]: Establishes secure communication that supports authentication

only.

• [ESP]: Establishes secure communication that supports both

authentication and data encryption.

• [ESP&AH]: Establishes secure communication that supports both data

encryption and authentication of packets, including packet headers.

Note that you cannot specify this protocol when [Tunnel] is selected

for [Encapsulation Type].

Authentication

Algorithm for AH

Specify the authentication algorithm to be applied when [AH] or [ESP&AH]

is selected for [Security Protocol] from the following:

[MD5], [SHA1]

Encryption Algorithm

for ESP

Specify the encryption algorithm to be applied when [ESP] or [ESP&AH] is

selected for [Security Protocol] from the following:

[None], [DES], [3DES], [AES-128], [AES-192], [AES-256]

Authentication

Algorithm for ESP

Specify the authentication algorithm to be applied when [ESP] is selected

for [Security Protocol] from the following:

[MD5], [SHA1]

Life Time

Specify the life time of the IPsec SA (Security Association) as a time period

or data volume. The SA will expire when the time period you specify

elapses or the volume of data you specify reaches the volume carried.

If you specify both a time period and a data volume, the SA will expire as

soon as either is reached, and a new SA will then be obtained by

negotiation.

To specify the life time of the SA as a time period, enter a number of

seconds.

To specify the life time of the SA as a data volume, enter a number of KBs.

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8. Configuring the Machine Using Web Image Monitor

Item

Description

Key Perfect Forward

Secrecy

Select whether to enable or disable PFS (Perfect Forward Secrecy).

IKE Settings

Item

Description

IKE Version

Displays the IKE version.

Encryption Algorithm

Specify the encryption algorithm from the following:

[DES], [3DES], [AES-128], [AES-192], [AES-256]

Authentication

Algorithm

Specify the authentication algorithm from the following:

[MD5], [SHA1]

IKE Life Time

Specify the life time of the ISAKMP SA as a time period. Enter a number of

seconds.

IKE Diffie-Hellman

Group

Select the IKE Diffie-Hellman Group to be used in the generation of the IKE

encryption key from the following:

[DH1], [DH2]

Pre-Shared Key

Specify the PSK (Pre-Shared Key) to be used for authentication of a

communicating device. Can contain up to 32 characters.

Key Perfect Forward

Secrecy

Select whether to enable or disable PFS (Perfect Forward Secrecy).

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Printing Lists/Reports

Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to

print out information for that item.

Print List/Report

Item

Configuration Page

Fax Journal

Description

Prints general information about the machine and its current configuration.

Prints a fax transmission and reception journal for the last 50 jobs. For

details about automatic fax journal printing, see page 202 "Fax Features

See page 296 "If paper jams inside the fusing

Fax TX/RX Standby File Prints a list of fax jobs remaining in the machine's memory to be printed,

List sent, or forwarded.

Quick Dial Destination Prints a list of Quick Dial entries.

List

Fax Speed Dial

Destination List

Prints a list of Speed Dial entries.

Scanner Destination List Prints a list of scan destinations.

Scanner Journal

Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and

Scan to Folder transmissions.

Maintenance Page

Prints the maintenance page.

• Reports cannot be printed via Web Image Monitor if other jobs are printing. Before printing

reports, confirm that machine is not printing.

• Reports will be printed on A4 or Letter size paper. Load one of these sizes of paper into the tray

before printing reports.

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8. Configuring the Machine Using Web Image Monitor

Configuring the Administrator Settings

Click [Administrator Tools] to display the page for configuring the administrator settings.

This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore

Setting], [Set Date/Time], [Energy Saver Mode], and [PCL6 Mode].

Administrator Tab

Administrator Settings

Item

Description

Change Password

New Password

Check this to configure the administrator password.

Enter the new administrator password. Can contain up to 16 characters.

Confirm New Password Enter the same password again, to confirm.

Change E-mail Address Check this to configure the administrator e-mail address.

Administrator E-mail

Address

Enter the administrator e-mail address.

If the machine's e-mail address is not configured in the [SMTP] page, this

address will be used as the sender's address of e-mails sent from this

machine, such as notification e-mails and Internet Faxes. Can contain up to

64 characters.

• Administrator e-mail address can only be configured with the Type 2 model.

Reset Settings Tab

Reset Settings

Item

Description

Reset Network Settings Select to restore settings configured under the [Network Settings] and

[Administrator Tools].

Reset Menu Settings

Select to restore settings that are not related to the network to their defaults.

Clear Scan Destination Select to clear the scan destinations.

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Configuring the Administrator Settings

Item

Description

Reset Settings of

Select to clear the user restriction settings.

Available Functions

Clear Address Book

Reset IPsec Settings

Select to clear the fax destinations.

Select to clear the IPsec settings.

• [Reset IPsec Settings] appears only when the administrator password is specified.

Backup Setting Tab

• When sending the machine for repair, it is important that you create backup files in advance. The

machine's settings are returned to the default after repair.

Backup Setting

Item

Description

Back up Network

Settings

Backs up settings configured under the [Network Settings] and

[Administrator Tools].

Note that, however, [Max. E-mail Size] setting under [Network

Application] will not be backed up here; it will be backed up by [Back up

Menu Settings] instead.

Back up Menu Settings Backs up settings that are not related to the network.

Back up Scan

Destination

Backs up scan destinations to a file.

Back up Settings of

Available Functions

Backs up user restriction settings to a file.

Back up Address Book Backs up fax destinations to a file.

Back up IPsec Settings Backs up the IPsec settings to a file.

Follow the procedure below to create configuration backup files.

1. Select the radio button for the type of data you wish to back up.

2. Enter the administrator password if required.

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8. Configuring the Machine Using Web Image Monitor

3. Click [OK].

4. Click [Save] in the confirmation dialog box.

5. Navigate to the location to save the backup file.

6. Specify a name for the file, and click [Save].

• [Back up IPsec Settings] appears only when the administrator password is specified.

Restore Setting Tab

• When the machine is returned from repair, it is important that you restore the machine's settings

from the backup files. The machine's settings are returned to the default after repair.

Restore Setting

Item

Description

File to Restore

Enter the path and name of the file to restore, or click [Browse...] to select

the file.

Follow the procedure below to restore configuration backup files.

1. Click [Browse...].

2. Navigate to the directory containing the backup file to restore.

3. Select the backup file, and click [Open].

4. Enter the administrator password if required.

5. Click [OK].

• If the settings are not restored successfully, an error message appears. Try again to restore the file

completely.

Set Date/Time Tab

Set Date

Item

Description

Enter the current year (2000 to 2099).

Year

Month

Enter the current month (1 to 12).

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Configuring the Administrator Settings

Item

Description

Day

Enter the current day (1 to 31).

Date Format

Select the date format from [MM/DD/YYYY], [DD/MM/YYYY], or

[YYYY/MM/DD].

Set Time

Item

Description

Time Format

Time (AM/PM)

hour (0-23)

hour (1-12)

min. (0-59)

Select 24- or 12-hour time format.

Select [AM] or [PM] if 12-hour time format is selected.

Enter the current hour if 24-hour time format is selected (0-23).

Enter the current hour if 12-hour time format is selected (1-12).

Enter the current minute (0-59).

Energy Saver Mode Tab

Energy Saver Mode

Item

Description

Energy Saver Mode 1

Select [Active] to set the machine to enter Energy Saver mode 1 if the

machine has been idle for about 30 seconds.

It takes less time to recover from Energy Saver mode 1 than from power-off

state or Energy Saver mode 2, but power consumption is higher in Energy

Saver mode 1 than in Energy Saver mode 2.

Energy Saver Mode 2

Select [Active] to set the machine to enter Energy Saver mode 2 after the

period of time specified for [Waiting Time (1 min. - 240 min.)] is passed (1

to 240 minutes).

The machine consumes less power in Energy Saver mode 2 than in Energy

Saver mode 1, but it takes longer to recover from Energy Saver mode 2

than from Energy Saver mode 1.

• The machine recovers from Energy Saver mode when it receives a print job, prints a received fax,

or when the [Copy], [Color Start], or [B&W Start] key is pressed.

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8. Configuring the Machine Using Web Image Monitor

PCL6 Mode

Item

Description

PCL6 Mode

Set this to [Universal] when using the Universal Driver and to [SP C250/

C252] when using the normal driver.

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9. Maintaining the Machine

Replacing the Print Cartridge

• Store print cartridge in a cool dark place.

• Actual printable numbers vary depending on image volume and density, number of pages printed

at a time, paper type and size, and environmental conditions such as temperature and humidity.

Toner quality degrades over time. Early replacement of the print cartridge might be necessary.

Therefore, we recommend you always keep a new print cartridge ready.

• For good print quality, the manufacturer recommends that you use genuine toner from the

manufacturer.

• The manufacturer shall not be responsible for any damage or expense that might result from the use

of parts other than genuine parts from the manufacturer with your office products.

• If you try to print while the message "Replacement Required: Toner Cartridge (XX)" is being

displayed, another message "Continue printing?" may appear. If this happens, you can print a few

pages by pressing [Yes], although the print quality may be lower. Replace the toner as soon as

possible. If the message "Continue printing?" does not appear, replace the toner immediately.

Messages on the screen

• Replace the indicated print cartridge when any of the following messages appear on the

screen:

"Replacement Required: Toner Cartridge" (XX)

("XX" indicates the toner color)

• Prepare the indicated print cartridge when any of the following messages appear on the

screen:

"Replace Required Soon: Toner Cartridge" (XX)

("XX" indicates the toner color)

• Do not allow paper clips, staples, or other small objects to fall inside the machine.

• Do not expose the print cartridge without its cover to direct sunlight for a long time.

• Do not touch the print cartridge's photo conductor unit.

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9. Maintaining the Machine

DAC045

• Do not touch the ID chip on the side of the print cartridge as shown below.

DAC046

• When removing print cartridges, be careful not to touch the laser scanning unit under the upper

cover (the position shown by the arrow in the illustration below).

DAC044

• If cyan, magenta, or yellow toner runs out, you can print in black and white using just the black

toner. Change the color mode setting to Black and White using the machine's driver.

• If black toner runs out, you cannot print in black and white or color until the black print cartridge is

replaced.

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Replacing the Print Cartridge

1. Pull up the lever on the top cover, and then carefully raise the top cover.

DAC063

2. Carefully lift out the print cartridge vertically, holding its center.

From the rear, the print cartridges are installed in the order of cyan (C), magenta (M), yellow (Y),

and black (K).

DAC040

• Do not shake the removed print cartridge. Doing so can cause remaining toner to leak.

• Place the old print cartridge on paper or similar material to avoid dirtying your workspace.

• The toner color is indicated by the label on each print cartridge.

3. Take the new print cartridge out of the box, and then take it out of the plastic bag.

DAC036

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9. Maintaining the Machine

4. Hold the print cartridge and shake it from side to side five or six times.

DAC039

Even distribution of toner within the bottle improves print quality.

5. Remove the protective cover from the print cartridge.

DAC037

6. Check the toner color and corresponding location, and then carefully insert the print

cartridge vertically.

DAC043

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Replacing the Print Cartridge

7. Using both hands, hold the center of the top cover and close the cover carefully. Be

careful not to trap your fingers.

DAC064

8. Attach the protective cover you removed in Step 5 on the old print cartridge. Then, put the

old print cartridge into the bag, and then put it into the box.

DAC038

• Make sure to cover the old print cartridge with the protective cover for recycling and environmental

purposes.

• Comply with the print cartridge recycling program, whereby used print cartridges are collected for

processing. For details, ask your sales or service representative.

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9. Maintaining the Machine

Replacing the Waste Toner Bottle

Messages on the screen

• Replace the waste toner bottle when the following message appears on the screen:

"Replace: Waste Toner Bottle"

• Prepare a waste toner bottle when the following message appears on the screen:

"Almost Full Waste Toner Bottle"

• Waste toner bottles cannot be reused.

• For easy replacement, we recommend you purchase and store extra waste toner bottles.

• When removing the waste toner bottle, make sure not to tilt it.

• Make sure the transfer unit is installed. If the transfer unit is not installed, install it before turning on

the power.

• Comply with the waste toner bottle recycling program, whereby used waste toner bottles are

collected for processing. For details, ask your sales or service representative.

• Before removing the waste toner bottle from the machine, spread paper or similar material around

the area to keep toner from dirtying your workspace.

1. Pull the front cover open lever and then carefully lower the front cover.

DAC061

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Replacing the Waste Toner Bottle

2. Slide both levers on the front cover forward.

DAC089

3. Holding the tabs on both ends of the transfer unit, tilt it backwards and lift it up.

DAC088

4. Holding the handle at the center of the waste toner bottle, carefully pull it partially out

without tilting it.

DAC076

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9. Maintaining the Machine

5. Pull the waste toner bottle halfway out, hold the bottle firmly, and then pull it straight out.

DAC077

DAC078

To prevent the waste toner bottle from coming into contact with the intermediate transfer unit (the

position shown by the arrow in the illustration below), do not lift the bottle while pulling it out.

DAC081

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Replacing the Waste Toner Bottle

6. Close the bottle cap.

DAC083

DAC082

7. Holding the center of the new waste toner bottle, carefully insert it halfway into the

machine body.

Leave the bottle cap open.

DAC079

To prevent the waste toner bottle from coming into contact with the intermediate transfer unit (the

position shown by the arrow in the illustration below), do not lift the bottle while inserting it.

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9. Maintaining the Machine

DAC080

8. Push in the waste toner bottle until it clicks.

Pressing the handle at the center, push the bottle all the way in.

DAC075

9. Place the transfer unit on the front cover. Slide the transfer unit along the guide rails into

the machine.

DAC086

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Replacing the Waste Toner Bottle

10. When it stops, push on the PUSH mark until it clicks.

DAC087

11. Using both hands, carefully push up the front cover until it closes.

DAC062

• When closing the front cover, push the upper area of the cover firmly.

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9. Maintaining the Machine

Replacing a Component

Replacing the Intermediate Transfer Unit

• This function is available for the Type 2 model only.

If the Alert indicator on the control panel lights up and the "Replacement Required: Intermediate Transfer

Unit" message appears on the display, contact your sales or service representative.

Replacing the Fusing Unit and Transfer Roller

• This function is available for the Type 2 model only.

If the Alert indicator on the control panel lights up and the "Replacement Required: Transfer Roller" or

"Replacement Required: Fusing Unit" message appears on the display, contact your sales or service

representative.

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Cautions When Cleaning

Clean the machine periodically to maintain high print quality.

Dry wipe the exterior with a soft cloth. If it is not sufficient, wipe with a soft, damp cloth that has been

wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral detergent, wipe over

the area with a thoroughly-wrung damp cloth, and then dry wipe the area and allow it to dry.

• To avoid deformation, discoloration, or cracking, do not use volatile chemicals, such as benzine

and thinner, or spray insecticide on the machine.

• If there is dust or grime inside the machine, wipe with a clean, dry cloth.

• Disconnect the plug from the wall outlet at least once a year. Clean away any dust and grime from

the plug and outlet before reconnecting. Accumulated dust and grime may cause fire.

• Do not allow paper clips, staples, or other small objects to fall inside the machine.

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9. Maintaining the Machine

Cleaning the Toner Density Sensor

Clean the toner density sensor when the following message appears on the control panel.

"Density Sensor Require Cleaning"

1. Pull up the lever on the top cover, and then carefully raise the top cover.

Make sure that the ADF is closed.

DAC063

2. Remove the rearmost print cartridge.

DAC040

3. Slide the toner density sensor lever once to the left.

DAC093

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Cleaning the Toner Density Sensor

4. Carefully insert the print cartridge removed in Step 2 vertically.

DAC043

5. Using both hands, hold the center of the top cover and close the cover carefully. Be

careful not to trap your fingers.

DAC064

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9. Maintaining the Machine

Cleaning the Friction Pad and Paper Feed

Roller

If the friction pad or paper feed roller is dirty, a multi-feed or misfeed might occur. In this case, clean the

friction pad and paper feed roller as follows:

• Do not use chemical cleaning fluids or organic solvents such as thinner or benzine.

1. Turn off the power.

2. Unplug the power cord from the wall outlet. Remove all the cables from the machine.

3. Pull out Tray 1 carefully with both hands.

DAC070

Place the tray on a flat surface. If there is paper in the tray, remove it.

4. Wipe the friction pad with a damp cloth.

DAC057

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Cleaning the Friction Pad and Paper Feed Roller

5. Wipe the rubber part of the roller with a soft damp cloth. After that, wipe it with a dry

cloth to remove the moisture.

DAC068

6. Push the metal plate down until it clicks.

DAC050

7. Reload the removed paper into the tray, and then push the tray carefully into the machine

until it clicks.

DAC069

8. Insert the plug of the power cord into the wall socket securely. Connect all the cables that

were removed.

9. Turn on the power.

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9. Maintaining the Machine

• paper jam or multi-sheet feed still occurs after cleaning the friction pad, contact your sales or

service representative.

• If the optional Tray 2 is installed, clean its friction pad and paper feed roller in the same way as

you did for Tray 1.

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Cleaning the Registration Roller and Paper Tray

Cleaning the Registration Roller and Paper

Tray

The registration roller and paper tray can become dirty with paper dust if you print to non-standard

paper.

Clean the registration roller if white dots appear on prints.

• Do not use chemical cleaning fluids or organic solvents such as thinner or benzine.

• Do not touch the transfer roller (as shown below).

DAC091

1. Turn off the power.

2. Unplug the power cord from the wall outlet. Remove all the cables from the machine.

3. Pull out Tray 1 carefully with both hands.

DAC070

Place the tray on a flat surface. If there is paper in the tray, remove it.

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9. Maintaining the Machine

4. Wipe the inside of the paper tray with a cloth.

DAC060

5. Push the metal plate down until it clicks.

DAC050

6. Reload the removed paper into the tray, and then push the tray carefully into the machine

until it clicks.

DAC069

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Cleaning the Registration Roller and Paper Tray

7. Pull the front cover open lever and then carefully lower the front cover.

DAC061

Be sure to set the registration roller in the position shown by the arrow in the illustration below.

DAC085

Clean the registration roller if prints are smeared after a paper jam is cleared.

8. Clean the registration roller by applying a soft damp cloth while turning it.

9. Using both hands, carefully push up the front cover until it closes.

DAC062

10. Plug in the power cord securely. Connect all the cables that were removed.

11. Turn on the power.

• When closing the front cover, push the upper area of the cover firmly.

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9. Maintaining the Machine

Cleaning the Exposure Glass and ADF

Cleaning the Exposure Glass

1. Lift the ADF.

Be careful not to hold the input tray when Doing so may damage the tray.

2. Clean the parts indicated by arrows with a soft damp cloth and then wipe the same parts

with a dry cloth to remove any remaining moisture.

DAC004

Cleaning the ADF

The following procedure describes how to clean the ADF.

1. Lift the ADF.

Be careful not to hold the input tray when lifting the ADF, Doing so may damage the tray.

2. Clean the parts indicated by arrows with a soft damp cloth and then wipe the same parts

with a dry cloth to remove any remaining moisture.

DAC005

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10. Troubleshooting

Removing Paper Jams

If a paper jam occurs, one of the following messages appears on the control panel:

• If the alert indicator lights up continuously or flashes, switch to copier mode and check the

displayed message.

Message

Reference title

Internal Misfeed

Misfeed: Stnd. Tray

Misfeed: Paper Tray

Misfeed: Tray 1

unit".

See page 298 "If paper jams inside a tray".

Misfeed: Tray 2

Misfeed: Dup. Unit

Remove Paper

See page 300 "If paper jams inside the transfer

unit".

ADF Orig. Misfeed

See page 301 "Removing Scanning Jams".

Open ADF Cover and

Remove paper.

See the section identified by the message and remove the jammed paper accordingly.

Removing Printing Jams

• The inside of this machine becomes very hot. Do not touch the parts labeled " " (indicating a

hot surface).

• Some of this machine's internal components get very hot. For this reason, take care when

removing misfed paper. Not doing so could result in burns.

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10. Troubleshooting

• Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes.

• Toner on prints made immediately after clearing a paper jam may be insufficiently fused and may

smudge. Make test prints until smudges no longer appear.

• Do not forcefully remove jammed paper, as it may tear. Torn pieces remaining inside the machine

will cause further jams and possibly damage the machine.

• Paper jam can cause pages to be lost. Check your print job for missing pages and reprint any

pages that did not print out.

If paper jams inside the fusing unit

If paper jams inside the fusing unit, follow the procedure below to remove it.

• Since the temperature around the guide is high, wait for it to cool down before checking for

jammed paper.

1. Pull the front cover open lever and then carefully lower the front cover.

DAC061

2. Lower the fusing unit lever, and pull out the jammed paper carefully.

DAC340

Do not touch the fusing unit.

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Removing Paper Jams

DAC605

Pull the paper downward to remove it. Do not pull it upward.

DAC074

If you cannot find the jammed paper, check for it by pulling down the guide.

DAC073

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10. Troubleshooting

3. Pull up the fusing unit levers.

DAC071

4. Using both hands, carefully push up the front cover until it closes.

DAC062

• When closing the front cover, push the upper area of the cover firmly. After closing the cover,

check that the error is cleared.

If paper jams inside a tray

If paper jams in Tray 1 or 2, follow the procedure below to remove it.

1. Pull the front cover open lever and then carefully lower the front cover.

DAC061

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Removing Paper Jams

2. Pull out the jammed paper carefully.

DAC084

Do not touch the fusing unit.

DAC605

If paper has jammed inside the transfer unit, holding both sides of the paper, pull the paper

carefully forward and out.

DAC092

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10. Troubleshooting

3. Using both hands, carefully push up the front cover until it closes.

DAC062

• Do not pull out the paper tray (Tray 1).

• If paper is jammed in Tray 2 but is difficult to locate, pull out Tray 2 to remove it. After removing the

paper, carefully push Tray 2 all the way back inside the machine.

• When closing the front cover, push the upper area of the cover firmly. After closing the cover,

check that the error is cleared.

If paper jams inside the transfer unit

If paper jams inside the transfer unit, follow the procedure below to remove it.

1. Pull the front cover open lever and then carefully lower the front cover.

DAC061

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Removing Paper Jams

2. Carefully remove any paper that is jammed under the transfer unit.

DAC090

If you cannot find the jammed paper, look inside the machine.

3. Using both hands, carefully push up the front cover until it closes.

DAC062

• When closing the front cover, push the upper area of the cover firmly. After closing the cover,

check that the error is cleared.

Removing Scanning Jams

If a paper jam occurs in the ADF, follow the procedure below to remove the jammed paper.

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10. Troubleshooting

1. Open the ADF cover.

DAC011

2. Gently pull the jammed paper to remove it.

Be careful not to pull the original too hard, as it may rip.

DAC013

3. Close the ADF cover and the cover of the input tray for ADF.

DAC012

4. Lift the ADF, and if there is any original remaining in the ADF, gently pull the jammed

paper to remove it.

Be careful not to hold the input tray when lifting the ADF. Doing so may damage the tray.

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Removing Paper Jams

DAC002

5. Close the ADF.

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10. Troubleshooting

Common Problems

This section explains how to troubleshoot common problems that may occur while operating the

machine.

Problem

Possible cause

Solution

The machine does not turn on.

The power cord is not

connected properly.

• Make sure that the power

plug is firmly inserted into

the wall outlet.

• Make sure that the wall

outlet is not defective by

connecting another

working device.

The alert indicator lights up

continuously or flashes.

An error has occurred.

Switch to copier mode, check

the displayed message, and

troubleshoot the problem

accordingly.

An error message appears on

the machine's screen.

See page 334 "Error and

Status Messages on the

Screen".

Pages are not printed.

The machine is warming up or

receiving data.

Wait until "Printing..." appears

on the screen. If "Processing..."

is displayed on the screen, the

machine is receiving data.

Pages are not printed.

Strange noise is heard.

The interface cable is not

connected correctly.

• Reconnect the cable.

• Check that the interface

cable is the correct type.

• The supplies or options are Check if the supplies or options

not properly installed.

are properly installed.

• The machine executes

periodic cleaning of the

interior when [Auto

The noise does not indicate a

malfunction. Wait until the

cleaning is complete.

Cleaning] in [System

Settings] is set to [On].

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Common Problems

Problem

Possible cause

Solution

The volume of the sounds

produced by the machine is too level.

loud.

The volume is set to the high

Adjust the volume of the beep,

ring, speaker, and alarm

sounds. For details, see

page 209 "System Settings".

The volume of the sounds

The volume is muted or set to the Adjust the volume of the beep,

produced by the machine is too low level.

low.

ring, speaker, and alarm

sounds. For details, see

page 209 "System Settings".

• If any of these problems persist, turn off the power, pull out the power cord, and contact your sales

or service representative.

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10. Troubleshooting

Paper Feed Problems

If the machine is operating but paper will not feed or paper jams frequently, check the condition of the

machine and paper.

Problem

Solution

Paper does not feed smoothly.

• Use supported types of paper. See page 57 "Supported

are properly adjusted. See page 71 "Loading Paper".

• Load paper correctly, making sure that the paper guides

• If the paper is curled, straighten the paper.

• Take out the paper from the tray and fan it well. Then,

reverse the top and bottom of the paper, and put it back

in the tray.

Paper jams frequently.

• If there are gaps between the paper and paper guides,

adjust the paper guides to remove the gaps.

• Avoid printing on both sides of paper when printing

images that contain large solid areas, which consume a

large amount of toner.

• Use supported types of paper. See page 57 "Supported

registration rollers are clean. See page 288 "Cleaning

• Load paper only as high as the upper limit markings on

the paper guide.

• Make sure that the friction pads, paper feed rollers or

the Friction Pad and Paper Feed Roller".

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Paper Feed Problems

Problem

Solution

Multiple sheets of paper are fed at

once.

• Fan the paper well before loading. Also make sure that

the edges are aligned by tapping the stack on a flat

surface such as a desk.

• Make sure that the paper guides are in the right position.

• Use supported types of paper. See page 57 "Supported

registration rollers are clean. See page 288 "Cleaning

• Load paper only as high as the upper limit markings on

the paper guide.

• Make sure that the friction pads, paper feed rollers or

the Friction Pad and Paper Feed Roller" and page 291

"Cleaning the Registration Roller and Paper Tray".

• Check that paper was not added while there was still

some left in the tray.

Only add paper when there is none left in the tray.

The printed paper is wrinkled.

• The paper being used may be damp. Use paper that has

been stored properly. See page 57 "Supported Paper".

• Paper is too thin. See page 57 "Supported Paper".

• If there are gaps between the paper and the paper

guides, adjust the paper guides to remove the gaps.

• Check that both the left and right fusing unit levers have

been raised to the plain paper mark.

The printed paper is curled.

• Load the paper upside down in the paper tray.

• If the paper curl is severe, retrieve prints from the output

tray more frequently.

• The paper being used may be damp. Use paper that has

been stored properly. See page 57 "Supported Paper".

• Select [Lvl.2: Medium] or [Lvl.3: Strong] in [Anti-Humidity

Level] under [System Settings]. Note that if you select [Lvl.

2: Medium] or [Lvl.3: Strong], the first print takes longer

than subsequent prints.

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10. Troubleshooting

Problem

Solution

Images are not printed in the right

position

• Adjust the front end paper guide and both side paper

guides to match the paper size.

machine. See page 57 "Supported Paper".

DAC606

Images are printed diagonally to the If there are gaps between the paper and the paper guides,

pages.

adjust the paper guides to remove the gaps.

DAC572

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Print Quality Problems

Checking the Condition of the Machine

If there is a problem with the print quality, first check the condition of the machine.

Problem

Solution

There is a problem with the

machine's location.

Make sure that the machine is on a level surface. Place the

machine where it will not be subject to vibration or shock.

Unsupported types of paper is used. Make sure that the paper being used is supported by the

The paper type setting is incorrect.

Make sure that the paper type setting of the printer driver

matches the type of paper loaded. See page 57 "Supported

See page 354 "Consumables".

A non-genuine print cartridge is

being used.

Refilled or non-genuine print cartridge reduces print quality

and may cause malfunctions. Use genuine print cartridge only.

An old print cartridge is being used. Print cartridge should be opened before their expiration date

and used within six months after being opened.

The machine is dirty.

See page 273 "Maintaining the Machine", and clean the

machine as required.

Color degradation has occurred.

Color degradation may occur in color printing after the

machine is moved or a large number of pages are printed. In

this case, adjust color registration by executing [Color

Registration] in [System Settings].

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10. Troubleshooting

Checking the printer driver settings

Problem

Solution

The printed image is smudged.

PCL 5c/6

On the printer driver's [Paper] tab, select [Bypass Tray] in

the "Input Tray:" list. In the "Paper Type:" list, select a

proper paper type.

PostScript 3

On the printer driver's [Paper/Quality] tab, select

[Bypass Tray] in the "Paper Source" list. In the "Media"

list, select a proper paper type.

Images smudge when rubbed.

(Toner is not fixed.)

PCL 5c/6

On the printer driver's [Paper] tab, select a proper paper

type in the "Paper Type:" list.

PostScript 3

On the printer driver's [Paper/Quality] tab, select a

proper paper type in the "Media" list.

The printed image is different from

the image on the computer's display.

Only when using PCL 5c/6

On the printer driver's [Print Quality] tab, select [Raster]

in the "Graphics Mode" list.

When printing graphics, the output

and the screen are different.

To print accurately, specify the printer driver setting to print

without using the graphics command. For details about

specifying the printer driver setting, see the printer driver Help.

Images are cut off, or excess is

printed.

Use the same size paper selected in the application. If you

cannot load paper of the correct size, use the reduction

function to reduce the image, and then print. For details about

the reduction function, see the printer driver Help.

Photo images are coarse.

Use the application's or printer driver's settings to specify a

higher resolution.

For details about the printer driver's settings, see the printer

driver Help.

A solid line is printed as a dashed

line or appears blurred.

Change the dithering settings on the printer driver. For details

about the dithering settings, see the printer driver Help.

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Print Quality Problems

Problem

Solution

Fine lines are fuzzy, of inconsistent

thickness, or do not appear.

Change the dithering settings on the printer driver. For details

about the dithering settings, see the printer driver Help.

If the problem persists, specify the settings of the application in

which the image was created to change the thickness of the

lines.

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10. Troubleshooting

Printer Problems

This section describes printing problems and possible solutions.

When You Cannot Print Properly

Problem

Solution

An error occurs.

If an error occurs when printing, change the computer or

printer driver settings.

• Check the printer icon name does not exceed 32

alphanumeric characters. If it does, shorten it.

• Check whether other applications are operating.

Close any other applications, as they may be interfering

with printing. If the problem is not resolved, close

unneeded processes too.

• Check that the latest printer driver is being used.

A print job is canceled.

• Printing on Legal size paper may be canceled, if the

printing is performed with a certain print quality setting. If

using the PCL printer driver, set [Gradation:] in [Print

Quality] to [Speed] or [Standard]. If using the PostScript

3 printer driver, set [Print Quality] to [Standard] or [High

Quality]. For details, see the printer driver Help.

• If [I/O Timeout] under [System Settings] is set to 15

seconds, increase the time period. A print job may be

canceled if printing is frequently interrupted by data from

other ports, or if printing data is large and takes time for

processing. For details, see page 209 "System Settings".

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Printer Problems

Problem

Solution

A Locked Print file is canceled.

• The machine already has 5 jobs or 5 MB of Locked Print

data. Print or delete an existing Locked Print file. For

details, see page 90 "Printing Confidential Documents".

• Even if the machine cannot store any more Locked Print

files, the machine holds the new Locked Print file for the

period of time specified in [Locked Print] under [System

Settings] before canceling that file. Within this time, you

can print or delete the new Locked Print file. You can also

print or delete an existing Locked Print file so that the new

Locked Print file can be stored in the machine.

For details about [Locked Print], see page 209 "System

see page 209 "System Settings".

Only when using PCL 5c/6

The Locked Print file has too many pages or it is too large.

Reduce the number of pages to print, or print with a

lower setting for [Gradation:] in [Print Quality]. For

details, see the printer driver Help.

There is a considerable delay

between the print start command

and actual printing.

• Processing time depends on data volume. High volume

data, such as graphics-heavy documents, take longer to

be processed.

• To speed up printing, reduce the printing resolution using

the printer driver. For details, see the printer driver Help.

• The machine is calibrating color. Wait for a while.

Documents are not printed properly Change the print quality settings.

when using a certain application, or

image data is not printed properly.

Some characters are printed faintly

or not printed.

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10. Troubleshooting

Problem

Solution

It takes too long to complete the print

job.

• Photographs and other data intensive pages take a long

time to be processed so simply wait when printing such

data.

• Changing the settings with printer driver may help to

speed up printing.

See the printer driver Help.

• The data is so large or complex that it takes a long time

to be processed.

• If "Processing..." is displayed on the screen, the machine

is receiving data. Wait for a while.

• The printer is adjusting the color registration. Wait for a

while.

A printed image is different from the

image on the computer's display.

• When you use some functions, such as enlargement and

reduction, the layout of the image might be different from

that displayed in the computer display.

• Check that the page layout settings are properly

configured in the application.

• Make sure the paper size selected in the printer

properties dialog box matches the size of the paper

loaded. For details, see the printer driver Help.

Images are cut off, or excess pages If you are using paper whose size is smaller than the paper

are printed.

size selected in the application, use the same size paper

selected in the application. If you cannot load paper of the

correct size, use the reduction function to reduce the image,

and then print.

See the printer driver Help.

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Printer Problems

Problem

Solution

The color of the printout is different

from the color on the computer's

display.

• The colors made using color toner may be different from

colors displayed on the display due to the difference of

methods to reproduce colors.

Only when using PCL 5c/6

• Color gradation might appear differently if [On] is

selected for [Economy Color] on the [Print Quality]

tab in the printer driver's dialog box.

See the printer driver Help.

• Turn off the main power, and then turn it back on. If the

color still appears different on the printout, perform the

[Color Registration] under [System Settings]. For details,

If this procedure fails to resolve the problem, contact your

sales or service representative.

Color changes extremely when

adjusted with the printer driver.

Only when using PCL 5c/6

Do not make extreme settings for the color balance under

the [Print Quality] tab in the printer driver's dialog box.

See the printer driver Help.

Color documents are printed in

black and white.

• The printer driver is not set up for color printing.

See the printer driver Help.

• Some applications print color files in black and white.

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10. Troubleshooting

When You Cannot Print Clearly

Problem

Solution

The whole printout is blurred.

• The paper being used may be damp. Use paper that has

been stored properly. See page 57 "Supported Paper".

• Select [Lvl.1: Weak], [Lvl.2: Medium] or [Lvl.3: Strong] in

[Anti-Humidity Level] under [System Settings]. Note that if

you select [Lvl.2: Medium] or [Lvl.3: Strong], the first print

takes longer than subsequent prints.

• If you enable [Toner Saving] under [System Settings],

printing is generally less dense.

• If you select [On] for [Economy Color] in the [Print

Quality] tab (PCL printer driver) or under [Printer

Features] (PostScript 3 printer driver), print will be at

lower density. For details, see the printer driver Help.

• The print cartridge is almost empty. If "Replace Toner: X"

("X" indicates the toner color) appears on the screen,

replace the indicated print cartridge.

• Condensation may have occurred. If rapid change in

temperature or humidity occurs, use this machine only

after it has acclimatized.

The toner is powdery and comes

Check if the fusing unit levers are properly set. Pull up the

away from the paper, or the printed fusing unit levers.

image has a matt appearance.

Toner smears appear on the print

side of the page.

• The paper setting may not be correct. For example,

although you are using thick paper, the setting for thick

paper may not be specified.

Check the printer driver's paper settings.

See the printer driver Help.

• Check that the paper is not curled or bent. Envelopes can

be curled easily. Flatten out the paper before loading it.

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Printer Problems

Problem

White lines appear.

Solution

The intermediate transfer belt is dirty.

Follow the procedure below to clean the belt:

1. Open the top cover while the power is on.

2. Remove all print cartridges from the printer.

3. Close the top cover with both hands carefully.

4. When cleaning finishes, open the top cover and attach

all the print cartridges again.

DAC607

If this procedure does not resolve the problem, contact your

sales or service representative.

Horizontal lines appear on the

printed paper.

• Impact can cause lines to appear on printed paper and

other malfunctions.

Protect the printer from impact at all times, especially

while it is printing.

• If lines appear on prints, turn the printer off, wait a few

moments, and then turn it back on again. Then, perform

the print job again.

The print color is different from the

color specified.

If a specific color is missing, turn the power switch off and on.

If this does not resolve the problem, contact your sales or

service representative.

Photo images are coarse.

Some applications lower the resolution for making prints.

A color is missing or a printed image

is partially blurred.

• The paper being used may be damp. Use paper that has

been stored properly.

See page 273 "Replacing the Print Cartridge".

• Toner is almost empty. If the following message appears

on the control panel, replace the print cartridge:

"Replace Toner: X". ("X" indicates the toner color)

• Condensation may have occurred. If rapid change in

temperature or humidity occurs, use this printer only after

it has acclimatized.

Color shift occurs.

Perform the [Color Registration] under [System Settings].

For details, see page 209 "System Settings".

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10. Troubleshooting

Problem

White spots appear.

Solution

The surrounding registration roller or paper tray can become

dirty with paper dust if you use paper other than standard

paper.

Wipe any paper dust off both the paper tray and registration

roller.

See page 291 "Cleaning the Registration Roller and Paper

Tray".

Colorless dots appear on solid color Change the paper type currently selected in the Paper Type

printouts.

settings, and then print.

Eg. [Recycled Paper] to [Thin Paper] to [Plain Paper].

See page 78 "Specifying Paper Type and Paper Size Using

Control Panel".

White streaks or color streaks

appear.

Toner is almost empty. If an error message appears on the

control panel, replace the print cartridge of the color

indicated.

See page 273 "Replacing the Print Cartridge".

The backs of printed sheets are

blemished.

• When removing a jammed sheet, the inside of the printer

may have become dirty. Print several sheets until they

come out clean.

• If document size is larger than paper size, e.g. A4

document on B5 paper, the back of the next printed sheet

may become dirty.

Black gradation is not natural.

Only when using PostScript 3

Select [CMY + K] for [Gray Reproduction] in the printer

driver's dialog box.

See the printer driver Help.

Solid lines are printed as broken

lines.

Only when using PostScript 3

Change the [Dithering] setting in the printer driver's

dialog box.

See the printer driver Help.

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Printer Problems

Problem

Solution

Only when using PostScript 3

Fine dot patterns do not print.

Change the [Dithering] setting in the printer driver's

dialog box.

See the printer driver Help.

Solid areas, lines or text are shiny or Only when using PostScript 3

glossy when created as a mixture of

cyan, magenta, yellow.

Select [Black by K] for [Gray Reproduction] in the printer

driver's dialog box.

See the printer driver Help.

Speckling occurs in areas of solid

black print.

Only when using PostScript 3

Select [CMY + K] for [Gray Reproduction] in the printer

driver's dialog box.

See the printer driver Help.

If rubbed with your finger, the print

smears.

The setting of the paper may not be correct. For example,

although thick paper is used, the setting for thick paper may

not be specified.

• Check the paper settings of this printer.