Penpower Scanner duet User Manual

PENPOWER WorldCard

User Manual

Version: 6.2

Release: October, 2008

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Penpower Technology Ltd.

Software User License Agreement

You are licensed to legally use this software program (“the Software”) by Penpower

Technology Ltd (“Penpower”) under this license agreement (“The Agreement”). If you do

not agree with any of the provisions in this Agreement, please do not install, copy or use the

Software. By using the Software, you are deemed to fully understand and accept the provi-

sions of this Agreement.

1. Intellectual Property

All intellectual property rights in the Software, together with all information and docu-

ments included in the packaging for the Software (including but not limited to copy-

rights), are property of Penpower, and are protected by relevant laws and regulations.

2. License to Use

You are authorized to use the Software on one (1) single computer only. You may not use

the Software on any other machines other than the said single computer.

3. Authority to Copy

The Software and all documents included with the Software, and copyright thereof, are

property of Penpower. You are licensed to make one (1) copy of the Software for your

personal backup purposes. All other acts of copying are strictly prohibited.

You may not sell, lease, dissemble, reverse engineer, copy, translate, adapt or derive the

Software, or obtain the source code of the Software by any other means. You may not use

the Software for any purposes other than those permitted under this Agreement.

4. Business Users

If you need to install or use the Software on more than one (1) computer, please contact

Penpower or our local distributor to purchase a license for the additional use.

5. Liability

You agree to indemnify Penpower against all losses, costs, debts, settlement payments or

other expenses (including but not limited to attorneys fees) arising from your breach of

this Agreement, and you agree to compensate Penpower for all of the abovementioned

damages.

6. No Warranty

Effectiveness of a packaged software in handling information is closely related to its soft-

ware and hardware environment. The Software is published following careful develop-

ment and product testing by Penpower, but Penpower is not able to conduct tests based on

all possible combinations of software and hardware environment. Therefore, Penpower is

unable to promise nor warrant that there will be absolutely no risk of loss or damage of

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information, or any other kind of loss, during installation and/or execution of the Soft-

ware. You must be fully aware of your risks in using the Software.

Penpower will provide you with the Software and support services in respect of the Soft-

ware to the maximum extent permitted by law. However, Penpower does not warrant that

the Software and information included in the package of the Software contain no defects

or errors. Penpower is not liable for any indirect, special or incidental loss arising from

the Software, including but not limited to loss of proﬁts, damage to business reputation,

cessation of work, hardware malfunction or damage, or any other commercial damage or

loss arising from commercial use of the Software.

7. Limitation of Liability and Damages

The maximum amount of compensation payable by Penpower, in respect of any damage

incurred by you for any reason under this Agreement, is limited to the amount you have

already paid to Penpower in respect of the Software.

Under no circumstances will Penpower be held liable for the possibility of loss, notwith-

standing Penpower may be aware of the possibility of such loss.

8. Prohibition Against Sublicense

You are prohibited to assign the license in respect of the Software granted to you under

this Agreement, or to grant a sublicense to another person.

9. Jurisdiction

With regards to any disputes arising from this Agreement, Penpower and you agree that

the court having jurisdiction over the business location of Penpower will be the court in

the ﬁrst instance.

10. Miscellaneous

In the event that any provision of this Agreement is found to be invalid at law, such

invalidity will not affect the validity of any other provisions, or the legal enforceability of

such other provisions.

In the event that the Software cannot be executed under conditions of normal use, due to

any damage to the original disk/s, Penpower will replace the disk/s free of charge.

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Contents

Chapter1 ProductIntroduction.................................................................................1-1

Chapter2 Getting Started..........................................................................................2-1

2.1 System Requirements.....................................................................................................2-1

2.2 Installing PenpowerWorldCard......................................................................................2-1

2.2.1 SoftwareandDriverInstallation.................................................................................2-1

2.2.2 Connecting Hardware................................................................................................2-4

2.3 PreparationforCardScan................................................................................................2-5

2.3.1 Calibration...................................................................................................................2-5

2.3.2 Start-up Wizard...........................................................................................................2-5

2.4 Online Help....................................................................................................................2-7

Chapter3 Overview....................................................................................................3-1

3.1 User Interface.................................................................................................................3-1

3.1.1 Menu Toolbar................................................................................................................3-2

3.1.2 Alphabet.......................................................................................................................3-2

3.2 ScanningWizard............................................................................................................3-3

3.2.1 ScanningBusinessCards............................................................................................3-3

3.2.2 Batch Scanning...........................................................................................................3-4

3.3 ScanBusinessCardDirectly............................................................................................3-4

3.4 Viewing Contacts...........................................................................................................3-5

3.4.1 ListModeView.............................................................................................................3-5

3.4.2 LabelModeView.........................................................................................................3-6

3.4.1 ImageModeView.........................................................................................................3-7

3.4.2 DualModeView...........................................................................................................3-8

Chapter4 Editing Cards.............................................................................................4-1

4.1 EditingWindow Overview..............................................................................................4-1

4.2 Verifying Contacts..........................................................................................................4-1

4.3 Editing Contacts.............................................................................................................4-3

4.3.1 RecognizingPartialContentofaCardEntry...............................................................4-4

4.3.2 Adjusting Separation Rate..........................................................................................4-5

4.3.3 Reframing Command.................................................................................................4-6

4.3.4 Fine Rotate...................................................................................................................4-6

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4.3.5 Rotating Card ...............................................................................................................4-7

4.3.6 Rescanning Card.........................................................................................................4-7

4.3.7 Recognize Again.........................................................................................................4-8

4.3.8 FrontandBackBusinessCardImageExchange.........................................................4-8

4.4 Viewing Cards................................................................................................................4-9

4.4.1 SavingCardImage.......................................................................................................4-9

4.4.2 DeletingCardImage....................................................................................................4-9

Chapter 5 ManagingBusinessCards..........................................................................5-1

5.1 Categorizing Cards.........................................................................................................5-1

5.1.1 CategorizingfromManagementPage.......................................................................5-1

5.1.2 CategorizingfromEditingPage..................................................................................5-2

5.1.3 SendingEmailbyCategory..........................................................................................5-2

5.2 MergingandSeparatingCards.........................................................................................5-3

5.3 AddingNewCards..........................................................................................................5-4

5.3.1 AddinganEmptyCard.................................................................................................5-4

5.3.2 AddingtheSameCompanyCard................................................................................5-4

5.4 AddingCardsfromOtherResources................................................................................5-5

5.4.1 Photo File......................................................................................................................5-5

5.4.2 Twain Scanner..............................................................................................................5-5

5.5 Searching Contacts.........................................................................................................5-7

5.5.1 Text Search...................................................................................................................5-7

5.5.2 Advanced Search.........................................................................................................5-8

5.5.3 Finding Duplicate Data...............................................................................................5-9

5.6 SafeguardingyourContacts..........................................................................................5-10

5.6.1 Save .............................................................................................................................5-10

5.6.2 Save As........................................................................................................................5-10

5.6.3 File Encryption..........................................................................................................5-10

5.7 Online Map..................................................................................................................5-12

5.8 Printing Cards..............................................................................................................5-13

5.8.1 Printing Preview........................................................................................................5-13

5.8.2 EditingPrintTemplates.............................................................................................5-14

5.9 ExchangingContacts....................................................................................................5-15

5.9.1 Export.........................................................................................................................5-15

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5.9.2 Import.........................................................................................................................5-18

5.9.3 Sync............................................................................................................................5-20

5.10 Settings......................................................................................................................5-22

5.10.1 Export Option...........................................................................................................5-22

5.10.2 Sync Option..............................................................................................................5-23

5.10.3 Field Display.............................................................................................................5-24

5.10.4 User Deﬁne Field......................................................................................................5-24

5.10.5 Scan Option..............................................................................................................5-25

5.10.6 RevisingtheResultsofChineseCardRecognition.................................................5-25

5.11 WorldCard Portable Disk............................................................................................5-26

5.11.1 SavingCardDatatoaPortableDisk..........................................................................5-26

5.11.2 CardDataManagementforPortableDisk...............................................................5-27

Chapter 6 ScanManager.............................................................................................6-1

6.1 ScanningContacts..........................................................................................................6-1

6.2 Scanbusinesscards.........................................................................................................6-2

6.2.1 ScanandEditbusinesscards........................................................................................6-2

6.2.2 View business card image...........................................................................................6-4

Chapter 7 WorldCardduet2.......................................................................................7-1

7.1 Introduction...................................................................................................................7-1

7.1.1 Hardware Introduction................................................................................................7-1

7.2 Installation.....................................................................................................................7-2

7.3 Connecting Hardware.............................................................................................7-2

7.4 Using Hardware.............................................................................................................7-3

7.5 Capturing Business Cards...............................................................................................7-4

7.6 Capture Option.............................................................................................................7-10

FAQ

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Chapter 1 Product Introduction

1-1

Chapter 1 Product Introduction

The Penpower WorldCard provides you with a total business card management solu-

tion by integrating card recognition, management, transmission, and printing functions in a

single digitizing unit. So you can ﬁnd your business cards at anytime and anywhere when

you need them.

• Easy Card Reader

Scanning or capturing your business cards has never been quicker or easier.

• Organizing Business Cards

After scanning or capturing your business cards, WorldCard software allows you to orga-

nize, sort, search, add and delete any entries. Also, you can easily edit and add comments

to any business card.

• Advanced Search

Full text search to ﬁnd your contacts easily and conveniently.

• Support multi-language

Recognize business cards in different languages, including English, French, German,

Italian, Spanish, Dutch, Swedish, Norwegian, Danish, Finnish, Russian, Polish, Turkish,

Hungarian, Traditional Chinese, Simpliﬁed Chinese, Japanese, Korean and many more to

come.

• Multiple Categories and Sub-Categories

Organize card information into categories and sub-categories in anyway you want.

• Print Templates

WorldCard provides various print templates. You can also easily create your own tem-

plates and print contact information in different formats.

• Recognize Contacts from Other Sources

Recognize business card image ﬁles taken by digital cameras or advanced mobile phones.

It can also work with the ﬂatbed scanner.

• Data Exchange

Supports synchronization/importing/exporting for Outlook, Outlook Express, Lotus

Notes, Palm, Windows Mobile, ACT! by Sage, Goldmine, Salesforce and other PIM

software.

Note: The Windows Vista version does not support the export/import/sync function for

Pocket PC and Goldmine.

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WorldCard

1-ꢀ

* Unicode

Unicode makes it possible to display various languages of business cards at the same

time.

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Chapter 2 Getting Started

2-ꢀ

Chapter 2 Getting Started

2.1 System Requirements

• Pentium III 800 CPU or above

• 256MB of RAM

• 200MB of available hard disk space

• Windows 2000/XP/Vista

• USB Port

2.2 Installing Penpower WorldCard

To properly use your WorldCard

1. Install the software included on the CD.

2. Connect your WorldCard scanner to your PC.

3. Scan or capture your business cards and enjoy!

2.2.1 Software and Driver Installation

To save time, Penpower has combined the installation of the hardware and software into

one easy process. To start, insert the CD into your CD/DVD ROM (if the program does not

automatically start, just double-click the setup.exe ﬁle on the CD).

1. Click Next.

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WorldCard

2-2

2. Select I accept the terms of the license

agreement to accept the license agree-

ment. Please read licensing agreement

completely.

3. Please ﬁll in your name and company

name. Click Next to continue.

4. Please follow the instructions in the on-

screen notice. Click Next to continue.

5. Please select the location to install the

program. The default location is c:\Pro-

gram Files\WorldCard. Click Next to

continue.

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Chapter 2 Getting Started

2-ꢁ

6. Click Install to begin installation.

7. If you want to run the Scan Manager

when starting up the computer for quick

scanning into Outlook, Outlook Express,

Windows Contacts or ACT! directly,

click I want to execute Scan Manager

when start-up, and then click Next to

continue.

8. Click Finish to complete installation. If

you do not want to restart now, click No,

I will restart my computer later.

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WorldCard

2-ꢂ

9. After installation, you can run the application software under [Start] /[All Programs]/

[PENPOWER WorldCard] / [WorldCard].

10. System will ask you to register for warranty at your ﬁrst run. Please press Register now

to start registration or press Register later to skip this procedure. You can register later

on from [Help]/[Register]. If you want to choose Register later and do not need to be

reminded again, you can check Don’t show this page at startup.

2.2.2 Connecting Hardware

After installing the software, connect the USB connection of your WorldCard scanner or

business card camera to the USB port of your computer.

Note: Some computers may shut down accidentally after connection. This is due to lack of

power to support several USB devices. To avoid this problem, connect your World-

Card scanner/business card camera and other USB devices to an extra-powered

USB hub.

Windows 2000

After connecting your device, the Digital

Signature Not Found dialog box displays

on your computer. Click Yes to complete

the hardware installation of the card scan-

ner.

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Chapter 2 Getting Started

2-ꢃ

2.3 Preparation for Card Scan

2.3.1 Calibration

After installing the software and drivers,

your WorldCard scanner must be calibrated

in order to ensure perfect results.

Place the calibration card into the scan-

ner. Make sure the calibration card is ﬂush

with the mark to the side.

Note: To calibrate the A6-sized Color and A8-sized gray-scale scanner, insert the blank

side of the card face down. To calibrate the A8-sized color scanner, insert the blank

side of the card face up. In case the calibration card is lost, you can use any same

size white card for calibration.

WorldCard duet 2 does not need calibration.

Tip: If there is any color indifference after scanning a card, you can calibrate the scanner

by clicking Calibration on the Tool menu.

2.3.2 Start-Up Wizard

Start your WorldCard software by double-clicking the WorldCard shortcut on your desk-

top. After the WorldCard program starts, the following screen will appear.

1. To start the wizard, click Next.

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WorldCard

2-6

2. The Wizard can help you quickly choose what you want to do:

Scan Card: allows you to add a card to your ﬁle.

Load Card Image: allows you to take an existing picture of a business card and add it to

your ﬁle.

Import data: allows you to import data from sources such as Lotus Notes, Microsoft Out-

look and Outlook Express, PocketPC, Palm, ACT! by Sage, Goldmine, Salesforce, etc.

Notes: The Windows Vista version does not support importing data from Windows Con-

tacts, Pocket PC and Goldmine.

Import Old Version Data: allows you to import the previous WorldCard ﬁle formats into

your new WorldCard File.

You can select a command and click Finish to continue.

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Chapter 2 Getting Started

2-ꢄ

2.4 Online Help

WorldCard provides excellent online help info:

1. Click [Help]/[Index] to ﬁnd the user manual.

2. Click [About WorldCard], you can go

to Penpower Technology Inc. ofﬁcial

website at the left side to get more

information; the hardware information is

shown at the right side.

3. Also you can send e-mail to our customer

service contact by pressing Send Email

at the bottom. Or you can open your

favorite email client, copy and paste

hardware information and email to us.

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WorldCard

2-8

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Chapter 3 Overview

3-ꢀ

Chapter 3 Overview

3.1 User Interface

A: Category tab

B: Search tab

F: Delete Category

G: Disk space used

H: Status

C: Card Window

D: Recycle bin

E: Add Category

I: Alphabet

J: Connection status

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WorldCard

3-ꢁ

3.1.1 Menu Toolbar

A: Save your Card ﬁle

B: Print Preview

C: Delete Card

J: Synchronize with Outlook/PDA/Palm/

Lotus notes

K: Send an email to selected person

L: Export all your data and the portable

software to selected ﬂash disk or

hard drive

D: Delete card from Category

E: Settings

F: Mode button

M: Edit Card

G: Scan a new business card

N: Edit Print Template

H: Multiple scan business cards

I: Add a new card from another picture

source

3.1.2 Alphabet

When the Alphabet index has contents,

the index letter appears in black.

The Alphabet index is indexed by

Display Name and by Company. To select

it, on the Tool menu point to Setting and

click Field Setting. In the Alphabet Index

settings area you can choose by Display

Name and by Company.

When select by Display Name, the contacts will be indexed by display name. When

select by Company, the contacts will be indexed by company name. If the display name or

company name is not English, the contact will be put in

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Chapter 3 Overview

3-3

3.2 Scanning Wizard

3.2.1 Scanning Business Cards

To scan business cards, select Scan

. The wizard opens:

1. Under Card Style, select Single-sided or Double-sided.

2. Select the language of the card. If the card is double-sided select the language of the both

sides.

3. Insert the card into your WorldCard Scanner, placing the card edge ﬂush with the marker.

Once inserted, the Scanner status area should say Ready.

4. In the Scanner Panel area select:

- Auto Scanning if you want the scan to automatically start when the paper is inserted.

- Auto Recognition after scanning if you want the card information to be automatical-

ly added to your ﬁle. If you want to preview the scanned card image before recogni-

tion, do not select this. If you select Double-sided, you can click Skip back side to

scan the front side only.

- Editing business card after scanning to display the Edit window when closing the

Scan Wizard.

5. After you recognize the card, the information will automatically go into the Unﬁled

category.

Note: To scan business card, insert the business card face up into the A6-sized and

A8-sized color business card scanner. Insert the business card face down into the

A8-sized gray-scale business card scanner. A6-sized business card scanner has two

hardware buttons. The one on the top is for scanning pictures via the TWAIN inter-

face, another one is for scanning business cards.

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WorldCard

3-ꢂ

3.2.2 Batch Scanning

To batch-scan business cards, select

Batch Scan

from the toolbar.

With this command, you can scan many

cards easily, preview them, and then add

them to your Card File.

1. Select single- or double-sided. Next,

select the languages of each side.

Note: only cards (single-sided or double

sided) that have the same languages

chosen for each card can be batch-

scanned.

2. The Scan status pane displays the status

of the scanner. Select Auto scanning if

you want to automatically feed in your

cards. If the card does not scan properly,

click Rescan to try again. If you want

to return to the previous screen, click

Previous.

3. This screen allows you to quickly rec-

ognize all the cards scanned during this

batch. When you are done, click Finish.

3.3 Scan Business Card Directly

To scan your card directly, click the Setting arrow

and click Scan Option.

Under Scan Method click Scan card directly. Refer to Chapter 5.9 for more detailed

explanation.

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Chapter 3 Overview

3-5

3.4 Viewing Contacts

WorldCard provides several ways to view your contacts: List mode, Label mode, Im-

age mode and Dual Mode. The default setting is List mode. To select other modes, on the

View menu click View Mode or click the Mode arrow from the toolbar.

3.4.1 List Mode View

List Mode is the default mode view.

Contact Information List

After scanning business cards, you will see the scanned contact information list in the

right pane of the card window.

At the top of the pane, you can quickly see how many cards are in each category. For

easy organization, notice the dark-highlighted entries indicate cards that have not been

edited or veriﬁed yet.

To sort the contact information into alphabetical order, click the ﬁeld name.

Besides the contact information, you can also quickly discriminate the single

double sided card by their different icons.

and

Tip: You may select the displayed ﬁelds from the Tool menu, point to Setting and click

Field Setting.

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WorldCard

3-6

Category tab

You can manage your business cards by storing them in category groups. The Category

tab is in the left pane of the card window. You can ﬁnd the All Records category and the

Unﬁled category as the default. WorldCard allows you to add as many user-speciﬁed catego-

ries and sub-categories to manage your business cards as you choose.

3.4.2 Label Mode View

The Label Mode view displays contact information and business card at the same time.

The contact information shows display name, company, title, ofﬁce address, mobile

phone number

website.

, ofﬁce telephone number

, ofﬁce fax number

, Email address and

This icon

means the business card is double sided.

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Chapter 3 Overview

3-ꢃ

3.4.3 Image mode

Click the

button to view front side of all business cards, click the

button

to view the back side of all business cards.

When the

icon shows in the right-top corner, it means the contact has a double-sided

business card image. You can click the icon to see the other side of business card image.

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WorldCard

3-8

3.4.4 Dual mode

Dual mode lists the scanned contact information in the upper right management pane and

can display the front and back side image of the business card in the lower right pane. You

can click the front or back side icon of the card to magnify it.

When the

icon shows in the right top corner, it means the contact has double-sided

business card image. You can click the icon to see the other side of business card image.

Tip: You can drag the business card image from the view modes (except List Mode) to

other applications such as Microsoft Word, Excel etc.

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Chapter 4 Editing Cards

4-ꢀ

Chapter 4 Editing Cards

4.1 Editing Window Overview

The Editing window allows you to edit the information of individual business cards.

To select the Editing window, just double-click any card record in the list menu of the

management pane or click the Edit Selected Record button

on the Editing toolbar and

edit the selected records.

You may click a record and press CTRL or SHIFT key on your keyboard, and then click

another record for multiple selection.

4.2 Verifying Contacts

The Editing window allows you to verify the individual contact information for any

speciﬁc business card. When the editing window is open for a card, the following screen will

be presented containing information relevant to the card selected from the Management

window.

The Editing window may be used to edit any information on a business card and to

correct or update information as necessary for future changes of an individual contact. The

features and functions of this window are described below

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WorldCard

4-ꢁ

Note: You can double-click on the business card image to see a bigger image or back to

original view.

Enlarge

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Chapter 4 Editing Cards

4-ꢂ

4.3 Editing Contacts

The WorldCard Editing window has three panes: the Card Information pane, the

Personal Information pane and the Notes pane. The Card Information pane displays all

relevant business card data that was retrieved from the card recognition. The Card Informa-

tion pane is shown in the following picture.

Card Information

Personal Information

Notes

The information in the Card Information pane is categorized in ﬁelds such as Name,

Position, Company, Address, Telephone/Fax numbers, Email address and Web Site. Addi-

tional categories are also available.

The Personal Information pane displays personal information about your contact which

is not retrieved from your contacts business card.

The Notes pane stores/displays important data from your personal notes about your busi-

ness contacts.

Note: If, at any time during the editing mode, an incorrect action is selected, you can

reverse the changes by clicking the Restore button

from the Editing window.

Clicking the Restore Icon will delete the last change made and restore the previ-

ous content of the business card.

To exit the Editing window, right-click the Exit button

or select Exit from the File

menu of the Editing window toolbar.

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WorldCard

4-4

4.3.1 Recognizing Partial Content of a Card Entry

In some cases, the information of a business card may not be completely recognized. You

may use the Partially Select and Recognize command of the Editing window. To select

Partially Select and Recognize, click this icon

After clicking the Partially Select and Recognize, you can use the mouse to select the

speciﬁc area that contains the correct data.

After selecting the area, select the appropriate ﬁeld for the information which has been

highlighted.

Besides, WorldCard allows you partial replacement to the ﬁled you want to replace at the

left pane directly. Click the ﬁeld you want to replace, select the area in the name card image,

then click Replace current ﬁeld. The replacement will be done.

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Chapter 4 Editing Cards

4-ꢃ

4.3.2 Adjusting the Separation Rate

The Separation Rate is the rate of separation between the color of the card background

and the color of the text data contained on the business card.

After clicking the Separation Rate button

, the following window appears.

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WorldCard

4-ꢄ

You can move the slider to achieve the clearest contrast between the background colors

of the business card and the text on the card. This adjustment is useful when the business

card image is blurred, or the contrast between the text and the background of the card is not

sufﬁcient for correct recognition of the card information.

You may also adjust the separation rate by area. On the top business card image, select

a speciﬁc area, and move the slider to achieve the clearest contrast between the background

and text of the selected area. You can adjust multiple areas, each area with its own separation

rate. Click the

area.

button to remove selected area. Click the

button to reverse selected

4.3.3 Deframing Command

The Deframing Manually command

allows you to select a speciﬁc area of a busi-

ness card to save. After the appropriate area

is selected, a box will be drawn around the

selected data.

If the data selected to be modiﬁed is cor-

rect, click Yes in the dialog box.

The data outside of the selection box will

be changed to white.

4.3.4 Fine Rotate

The Fine Rotate command

is used

to correct the horizontal positioning of a

card after it has been scanned. This is some-

times necessary if a card has been inserted

into the WorldCard scanner incorrectly and

the resulting scan is skewed in the horizon-

tal plane. An indication of a card that has

been improperly scanned is as follows:

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Chapter 4 Editing Cards

4-ꢅ

4.3.5 Rotating Card

If the card image shows an incorrect ori-

entation, you can use the Rotate Card com-

mand of the WorldCard editor to properly

align the card orientation. To use the Rotate

Card command, click the Rotate Card but-

ton

in the Editor window. After you

click the button

, the rotation angle

options will appear.

Select the appropriate angle of rotation

and then click the Rotate button

. The

card image will then rotate to the selected

orientation. Should you need additional ﬁne

adjustment of the card image, click the Fine

Rotate button

required.

The rotation angle is selectable

from a pulldown menu.

4.3.6 Rescanning Card

If a card is scanned inappropriately,

you may use the Rescanning command

of the WorldCard editor by clicking the

Rescanning button

. After clicking the

Rescanning button, the following menu ap-

pears.

You can select the appropriate languages

from the pulldown menus.

After you have selected the appropriate

language settings, you can click the Scan

icon to rescan the business card.

The card must then be inserted into the

WorldCard scanner as appropriate for the

orientation of the languages selected.

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4.3.7 Recognize Again

After adjusting a card image with any

commands of the Editing window, you can

recognize the business card again to update

the image processing of your revised card

image.

This task can be accomplished by click-

ing the Recognize again icon

from the

Editing window.

Select the appropriate language(s) for

the front and/or back side of the card. Then,

select the correct region for the language.

You may use the Auto detection feature in the geographic region selection. If the card is

double-sided, select the Both Sides command to recognize each side. You may then proceed

with the Recognize again command by clicking the Recognize button

After clicking the Recognize icon is selected, the following prompt appears in the Edit-

ing window.

Click Yes to begin the recognition process. Note that the card information will be cleared

when you click Yes.

4.3.8 Front and Back Business Card Image Exchange

Click

to exchange the front side and back side images of the business card.

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Chapter 4 Editing Cards

4-ꢇ

4.4 Viewing Cards

Cards are displayed in the Editing window after the scanning process. The following

window shows a typical display of a card in the Editing window.

You can click Back Side button

ness card.

to see the back side image of the busi-

You can click

image.

to select the different display percentage of the business card

4.4.1 Saving Card Image

If the displayed card image is clear and the information legible, the card image can be

saved as a .jpg ﬁle by clicking the Save Card Image button

4.4.2 Deleting Card Image

To delete a card image from the Editing window, click the Delete Card Image button

with your mouse pointer.

If you have made an error in deleting a card image, the Editing window allows you to

recover the card image by clicking the Restore button

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Chapter 5 Managing Business Cards

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Chapter 5 Managing Business Cards

The management functions of WorldCard allow you to categorize contacts, send e-mail

by contact or group functions, add new cards to a group, import cards from other sources,

search cards by various data ﬁelds, encrypt ﬁles to protect your card database, print cards,

export the database to other applications and synchronize your card information with other

software applications.

5.1 Categorizing Cards

The WorldCard software allows you to manage your business cards by storing them in

the category groups. After installing your WorldCard software, you will ﬁnd two default

categories on the management page: the All Records category and Unﬁled category. You

can add as many user-speciﬁed categories and sub-categories as you choose to manage your

business cards.

5.1.1 Categorizing from Management Page

Each card, in addition to being categorized by last name, can also be categorized with our

own individual settings so that you can efﬁciently manage numerous cards in your World-

Card database. From the WorldCard Management pane, highlight the card information you

want to categorize, drag it directly into a speciﬁc category type under the Category list on

the left side of the management window.

Tip: Cards in each category can be easily moved from one category to another by drag-

ging.

Tip: Each card can belong to a main category and numerous sub-categories. For ex-

ample, Bruce is a vendor of your company and your classmate. You can drag his card

into vendor category and then, drag his card into the classmate category from the All

Records category. The ﬁrst category you drag Bruce’s card to will become the main

category for his card entry.

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5.1.2 Categorizing from Editing Page

WorldCard allows you to categorize a

business card directly from the Editing

pane. To categorize a card from the editing

page, click on the Set Category

button

. The Card Category dialog box appears.

Select the category and then click OK. You

may also add a subcategory from this win-

dow by clicking the Subcategory button.

5.1.3 Sending Email by Category

To send email to a category group, select the appropriate category group from the man-

agement page. Once selected, the category will appear in the right pane of the Management

window.

To send email to the group, click the Email button

. WordCard will add the email

addresses of the group members into your default email software. Also the Email editing

window will then open with the appropriate contact list.

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Chapter 5 Managing Business Cards

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5.2 Merging and Separating Cards

WorldCard allows you to merge two business cards into one card entry. To merge two

cards into one, select two cards in the Management window.

On the Tool menu on the Editing window, click Merge and the following dialog box

appears.

Select the appropriate card as the front side of the merged card entry and press OK. This

action will merge the cards into one entry.

Separating double-sided cards into two distinct card entries can also be accomplished

with WorldCard. To separate a double-sided card into two separate entries, select the ap-

propriate card from the Management window. Then, on the Tool menu click UnMerge. The

double-side card is separated into two separate entries in the appropriate category.

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5.3 Adding new Cards

You may add contacts to your WorldCard database by scanning their business card or by

manually entering the contact information. If you do not have a card from a new contact, you

can enter the contact information of a new business contact into your WorldCard database

manually.

5.3.1 Adding an Empty Card

To enter a contact manually without a business card, on the File menu in the Manage-

ment window, click New Empty Card. This will open the Editing window.

In the Editing window, manually select each category for your new contact. Then, type

your new contacts information into the ﬁeld.

5.3.2 Adding the Same Company Card

WorldCard allows you to add contact information for a new colleague from a company

that is already in your database without scanning the actual business card. To add a new

colleague of a company already on ﬁle, in the Management window, select a card from the

new colleague’s company.

After you have selected the card of the new colleague’s coworker, on the File menu in the

Management window select the File New Same Company Card. This will open the Edit-

ing window.

On the left side of the Editing window, the new colleague’s company information will

appear in the Card Information pane of the Management window.

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Chapter 5 Managing Business Cards

5-5

5.4 Adding Cards from Other Resources

The WorldCard Business Card Scanner and other WorldCard recognition products are

equipped with a card scanner or camera which are used to capture a card image. However,

you may use other hardware resources in conjunction with your WorldCard software to pro-

cess card images.

5.4.1 Photo File

WorldCard can process a business card entry from a photo image in either .bmp or .jpg

format. To use this option of your WorldCard software, you must have a picture image of

the card on an accessible medium which your computer can access directly, as well as a con-

nected the camera or scanner. To select an alternative image source click the Image Source

icon

and select the appropriate image source, either Photo File or Twain Scanner.

5.4.2 Twain Scanner

Card entries may also be uploaded through any TWAIN-compliant scanner. If your scan-

ner is connected, WorldCard software will recognize it and add the scanner to the resource

list. Click the Image Source arrow

and click Twain Scanner.

Ensure that the resolution for your scanner is set to at least 300dpi.

Tip: You may scan up to 8 cards at one time with an A4 size ﬂatbed scanner. Place the

card on the bed of your scanner with some separation between the card edges to

clearly distinguish each individual card. You may also use an A4-size white paper to

cover the business cards for recognizing regions of business cards properly.

When the scanning process is completed, the following TWAIN Scanner dialog box ap-

pears.

You can also recognize the cards automatically by clicking the Clear All Regions button

. This will remove all red recognition rectangles from your Twain Scanner window.

Then click the Auto Select Regions button

. You will see the recognized cards identi-

ﬁed as in the previous display of the TWAIN Scanner dialog box. Recognized cards will

appear within red rectangular boxes with their corresponding recognition number superim-

posed in red. Please see the following example of a correctly recognized card, (number 1)

and so on.

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After the cards have been identiﬁed, click Recognize. In the Language settings dialog

box you can select the language to use to recognize the business cards. When the recogni-

tion process is completed, you will be returned to the Management window. Your new card

entries appear at the bottom of your All Records Category.

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Chapter 5 Managing Business Cards

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5.5 Searching Contacts

You can quickly and efﬁciently ﬁnd your contacts with WorldCard Search features.

5.5.1 Text Search

The Text Search command of the WorldCard software allows you to quickly ﬁnd a

speciﬁc contact. To use Text Search in the WorldCard Management window, on the View

menu point to Search, and click Text Search.

The Text Search pane appears as follows:

Tip: You may enter the Text Search win-

dow directly from the WorldCard

Management window by clicking the

Search button

In the Text Search pane, enter a key word or a group of key words separated by a

blank space in the Search box and click the Search button

. The Search pane will update, displaying the results as in the following picture.

In the left pane, there is a list of all categories where the data from your search string was

found. The right pane shows the search results that display all of the applicable ﬁelds for the

cards stored in your WorldCard database.

You can double-click on any record displayed in the Search Results pane to open the

card in the Editing window.

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5.5.2 Advanced Search

WorldCard also offers an advanced

search function. To use the advanced search

function, on the View menu, point to Search

and click Advanced Search.

The Advanced Search pane will open

and appear as right.

Tip: You may also open the Advanced

Search pane from the WorldCard

Management window by clicking

the Search button

. When

the Text Search pane appears, click

on the Advanced Search + button

In the Advanced Search pane, you can enter your search criteria by category. You may

select from categories in any one of three option windows. If you have several cards with

similar criteria in your database, you may narrow your search further by using more than one

of the Search Criteria menus.

After a Category for your Advanced

Search is selected from one or all three

Category options, you may enter an appro-

priate search string in the text ﬁeld of each

Category. A completed search will appear.

Please also note that the Search Criteria options include the AND operator

the OR operator . You may use these operators to further deﬁne your Advanced Search.

The AND operator deﬁnes that your search results contain the criteria listed in all three

and

search ﬁelds. Using the OR operator, a valid result must only match one of any of the three

ﬁelds to be a valid result.

You can further deﬁne your Advance Search Criteria by using a speciﬁed Category. To

select a speciﬁc category, select Select Category

and specify a category.

You may also deﬁne your Advanced Search by calendar dates. To deﬁne a period for an

Advanced Search by Dates, select Select Dates icon

and make date selection

available.

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Chapter 5 Managing Business Cards

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After selecting search by date, you may

use the From and To date options to specify

a period for your search criteria. The From

and To options appear as in the right picture.

5.5.3 Finding Duplicate Data

Over a period of time, you may ﬁnd that you have received a business card from the same

individual on more than one occasion.

WorldCard has a built-in feature for ﬁnding duplicate data. To use Finding Duplicate

Data, click Run on the Main Menu and then Duplicates Data. A progress meter brieﬂy dis-

plays in the middle of the Management window showing the progress of the search. After

all records have been scanned, the Search Results pane displays any duplicate entries as

shown.

In the pane on the left side, there is a list of all Categories where Duplicates Data was

found. In the Search Results pane on the right side, there is a list of all duplicate card en-

tries.

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5.6 Safeguarding Your Contacts

Information is a valuable resource to any business. WorldCard recognizes the intangible

value of your business card contacts and has built-in features to help you safeguard that data.

5.6.1 Save

WorldCard is a business card database management system. It automatically saves all

changes when exit the system. You can manually save your card database by on the File

menu click Save.

You can also save your database by clicking the Save button

on the WorldCard Man-

agement window.

5.6.2 Save As

You can save your database ﬁle to a speciﬁed directory for use as a backup ﬁle by using

Save as. On the File menu, click Save As.

WorldCard database ﬁles are stored in the .wcf format. No other format options are avail-

able. After you have named your ﬁle accordingly, click Save to complete this operation.

5.6.3 File Encryption

Protecting sensitive contact information is important in the business environment. The

WorldCard software recognizes the importance of sensitive data and allows you to protect

that data from unauthorized access.

To protect your WorldCard database from unauthorized access, WorldCard offers you an

automatic ﬁle encryption with password protection. You can encrypt your WorldCard data-

base by the following procedure.

On the File menu, click File encryption.

The File encryption dialog box appears.

If you wish to use File encryption,

select Use ﬁle encryption.

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Chapter 5 Managing Business Cards

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With Use ﬁle encryption selected, you

may use the File Encryption option with

password protection.

When the Set Password/Change

Password option is selected, the password

option is available for you to enter your ap-

propriate password options.

Note: Protect and safeguard your password. WorldCard does not offer a password recov-

ery option. If you forget your password, your database is inaccessible.

Tip: If you wish to decrypt the File encryption, place the mouse pointer over the selection

circle of the UnUse ﬁle encryption option.

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5.7 Online Map

WorldCard offers you online map with a click of your mouse.

1. Select the contact, then click Run /

Display map of Address. You can

select the country from the pull-down

menu.

Note: WorldCard offer address searching of many nations, including: Australia, Austria,

Belgium, Brazil, Canada, China, Denmark, Finland, France, Germany, Italy, Ja-

pan, Netherlands, New Zeeland, Norway, Poland, Russia, Spain, Sweden, Switzer-

land, Taiwan, U.S., UK and many more to come.

2. You can also right-click on the contact,

then click Display map of Address.

Select the country from the pull-down

menu.

3. If address searching you selected is more

than one contact, the Display map of

Address menu will appear. Click on the

address you want search will lead you to

online map automatically.

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Chapter 5 Managing Business Cards

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5.8 Printing Cards

WorldCard software allows you to print card information in several usable formats. An

overview of the WorldCard printing features is presented in this chapter.

5.8.1 Printing Preview

Before printing card information, WorldCard allows you to preview your information in

the appropriate format for your desired output. To use the Print Preview options of your

WorldCard software, on the File menu click Print Preview. and the Print Preview pane

appears.

At the Print Preview pane, you can select several Print Preview Template Classes from

the Template Class menu to the left of the Print preview pane.

After the applicable Template is selected, you may further deﬁne your printing preview

by selecting the available options in the selected Template. A similar Print Preview option

list will appear depending on your selected Template Class.

When a Preview option has been selected, the Print Preview pane reﬂects that change

on the right side.

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5.8.2 Editing Print Templates

WorldCard allows you to edit templates for printing your cards. On File menu click Print

Template Edit, the following pane appears. You may also click the Edit Print Template

icon

To edit the Print Template, you may select a Template Class and Template from the left

pane. Then adjust the settings of the print paper from the pane on the upper right. If you wish

to choose print ﬁelds, you can drag the ﬁeld into the template editing area.

Note: WorldCard’s attentive categorizing function makes it ﬂexible on Editing Print Tem-

plates, such as you can add City, Zip Code under Address column

WorldCard provides Add Label and

Add List template model for creating your

own templates. On the Template Class

menu, click Edit. The Edit dialog box ap-

pears.

To add a new print template, click Add

Label or Add List, and then enter the tem-

plate name. Click OK to return to the Print

Template Edit pane for editing the new

print template.

Note: You may also rename or delete templates with the Edit function.

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Chapter 5 Managing Business Cards

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5.9 Exchanging Contacts

WorldCard software allows you to exchange valuable contact information with other ap-

plications through the use of the Import, Export and Synchronize commands.

5.9.1 Export

To select export ﬁelds, you may refer to 5.10.1 Export Option for a detailed explanation.

To export your WorldCard database to another application such as Microsoft Excel, Access,

Outlook, Outlook Express, Lotus Notes, PocketPC, Palm, ACT!, Goldmine, Salesforce, CSV

or VCard, on the File menu click Export.

Notes: The Windows Vista version does not support Exporting data to Pocket PC and

Goldmine.

This will open the WorldCard Export Wizard screen and the following dialog box ap-

pears.

To use the Export Wizard, select the type

of application for the ﬁle type that you want to

create.

Tip1: Export Text File allows you to export all

ﬁelds.

Tip ꢁ: Export function supports on Excel ꢆꢄ,

Outlook 97 and Outlook Express 4.0 ver-

sion and higher.

Tip 3: In exporting to an Excel ﬁle, WorldCard

transfers the different categories of con-

tact information to different sheets.

Tip 4: Export Wizard will compress the ﬁle . It makes your ﬁling and mailing easier by

producing a smaller ﬁle.

Warnning: Because of the compliance between unicode and ANSI code, you might export

unreadable characters to Palm Desktop, CSV or Vcard ﬁle in cases you exportChi-

nese, Japanese, Korean....from a single-byte language character based computer

(such like English, German, French and so on) to a double-byte language character

based computer (Such like Chinese, Japanese, Korean and so on).

Click Next. The next Export Wizard dialog box displays.

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Follow the instructions given in the

Export Wizard dialog box to select which

cards you want to export. And then click

Next.

If you have chosen to continue with the

Export function, choose the directory to export

the ﬁles to.

Click OK to export the cards.

To complete exporting the ﬁles, review the

information displayed in the Export Wizard

window.

After exporting is completed, click Finish

to close the Export Wizard dialog box.

The Export Wizard operations for exporting your WorldCard database to all application

types are similar and will not be discussed individually in this manual. However, a brief

overview of the Export of a card to Microsoft Outlook will be presented.

To export a card to Microsoft Outlook, select a card or a group of card by selecting the

speciﬁc card(s) in the WorldCard Management window as shown in the following picture.

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Chapter 5 Managing Business Cards

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On the File menu, click Export. The Export Wizard dialog box appears, as previously

displayed in the section. Select the Microsoft Outlook application from the Application

pane in Export Wizard dialog box and click Next. The next step is displayed in the Export

Wizard dialog box.

Select Selected Cards in the Export Range. Click Next.

The following Export Wizard status dialog box appears.

When the Export process is completed, you can view the Details page as shown in the

following picture by clicking Detail.

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From the Details dialog box, you can choose to export all details of each card or none.

To close the Details dialog box, click OK. This will return you to the Export Wizard status

dialog box as seen previously in this section.

To complete the Export process, click Accept. You may see a suspicious script warning

message at this time. Click Continue on the warning dialog box to proceed. The Export

Wizard will now display the completed Status and Information of the exported cards being

processed.. To exit the Export Wizard, click Finish.

5.9.2 Import

To import data into your WorldCard

database from another application such as

Microsoft Outlook, Outlook Express, Pock-

etPC, Palm, ACT!, Goldmine, Salesforce,

CSV or VCard, click Import on the File

menu. The Import Wizard dialog box ap-

pears.

Select the type of application source to

import into your WorldCard database.

Note: The example displays import data

from Microsoft Outlook Express us-

ing Windows XP.

Note: Windows Vista does not support im-

porting data from Windows Contacts,

Pocket PC and Goldmine.

Click Next in the Import Wizard dialog

box. The next dialog box appears.

Note: When importing data from a Mi-

crosoft Ofﬁce application such as

Microsoft Outlook, you may receive

a warning message to advise you

that a program is trying to access

email address information from the

application. This warning message

may appear similar to the following

picture depending on your version of

Microsoft Ofﬁce. To continue, click

Yes.

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Chapter 5 Managing Business Cards

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While your ﬁles are being imported, a

blue progress bar displays. After the process

is completed, the Import Wizard dialog

box displays Status and Information.

You can view the actual information being imported by clicking Detail. The Details

dialog box displays.

In the Details dialog box, you can select to import all details of each card or none and

then click the OK.

To complete the Import process, click Accept. The Import Wizard dialog box will up-

date the Status and Information ﬁelds for the data accepted. When the update is completed,

click Finish to close the Import Wizard. You will ﬁnd that your imported records have

been added to the bottom of the cards listed in All Records category.

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5.9.3 Sync

The WorldCard Synchronize function allows you to synchronize the data between

WorldCard and other applications such as Microsoft Outlook Express, Microsoft Outlook,

Lotus Notes, PocketPC Contacts, Palm Desktop, ACT! by Sage, Goldmine and Salesforce.

Notes: The Microsoft Vista version does not support synchronizing data with Windows

Contacts, Pocket PC and Goldmine.

To use the Synchronize function, on the File menu, click Sync. The Sync Wizard dialog

box appears.

Select the application that you desire to synchronize with your WorldCard database by

clicking Next. The Sync Wizard Status and Information dialog box will open. At the same

time WorldCard will begin to synchronize with the selected application.

While synchronization occurs, a blue progress bar displays. Once the process is complet-

ed, the Sync Wizard window will display Status and Information data about the records

you have synchronize.

In the Status pane you can see that there is a difference between the Microsoft Outlook

database and the WorldCard database. The Information pane shows all actions that have

been completed at this point.

Note: The Sync function synchronizes the Client database with the Host database. In

other words, data in the Client database is changed to reﬂect the data in the Host

database. After clicking Accept, the Client database is to match the Host database.

After this point you cannot reverse the process. You may select the WorldCard

database to act as either the Host or Client database from the Settings dialog box

discussed in section 5.10.2 of this manual.

Note: You will be asked to input the User ID, Password and DB Path when you synchro-

nize with Salesforce to protect and safeguard your contact info.

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Chapter 5 Managing Business Cards

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You can view the complete details of the actions that will be taken to synchronize the two

databases from the Details dialog box. To view the Details dialog box, click Detail. The

Details dialog box appears.

From the Details dialog box, you can click Select all data to accept all data in the list as

acceptable changes.

For this item, the Sync function would DELETE the entry from Microsoft Outlook.

Alternatively, you can use the Select none data icon to clear the selection of all items in the

list. After reviewing the Detail list, you may close the Detail window by clicking OK.

To accept the actions required to synchronize the two databases, click Accept. The De-

tails dialog box will display the updated Status and Information panes. To close the dialog

box and complete the Sync process, click Finish.

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5.10 Settings

WorldCard has many selectable Setting options to allow you to conﬁgure the operational

functions of Export, Synchronize, Field Display, User Deﬁne Field and Scan options. To

set your WorldCard options, use the procedures outlined in this chapter.

On the Tool menu, point to Setting and click any of the options. Alternatively, on the

main toolbar click the Setting button

5.10.1 Export Option

To conﬁgure the Export options, open

the Setting dialog box page as described in

the preceding section of this chapter.

The Setting Export dialog box displays

with ALL options selected as a default

conﬁguration. The ﬁelds on the right will

be exported to Excel, Access and CSV ﬁles.

To add another ﬁeld, select a ﬁeld from the

left side and click the [->] button. Click

[>>] button to export all ﬁelds. You can set

the number of ﬁelds with the same name to

export (up to 10 ).

Select Split address ﬁeld to export ad-

dress detail to different ﬁelds. After you’ve

selected the options you want, click OK to

accept the changes.

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Chapter 5 Managing Business Cards

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5.10.2 Synchronize Option

To set the Synchronize options, open

the Setting dialog box as described in the

preceding section of this chapter.

The Synchronize tab of the Setting

dialog box appears with Microsoft Outlook

as the selected PIM. PIM stands for Pro-

tocol Information Management software.

Change the PIM as desired. The Conﬂict

Process option can be set to manage any

conﬂicts which may occur during the Sync

operation.

ACT!, Goldmine and Salesforce require

a user ID, Password and DB Path. Before

synchronizing with above applications, you

may input this information into the boxes in

the Other Options area.

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5.10.3 Field Display

To set the Field Display options of the

List Mode, open the Setting dialog box as

described in the preceding section of this

chapter.

The Field Display tab of the Setting

dialog box appears with a default conﬁgura-

tion as displayed in the above window. To

modify the selected options, click any avail-

able ﬁeld from the Available Field menu

on the left side of the dialog box. After a

ﬁeld is selected, click Add to add it to the

Displayed Field list. The selected ﬁeld

will be added to the applicable WorldCard

screens.

To remove a ﬁeld, click the desired ﬁeld in the Displayed Field list. Then click Remove

to delete the ﬁeld from your WorldCard screen views. You may also set ﬁeld options from

the available options on the right side of the Field Display window. Once you have com-

pleted your changes, click Apply to apply any changes.

The Alphabet index can be indexed by Display Name and by Company. Please refer to

Chapter 3.1.

5.10.4 User Deﬁne Field

To conﬁgure the User Deﬁned Field options, open the Setting dialog box as described in

the preceding section of this chapter.

The User Deﬁned Field tab displays

the default conﬁguration as seen in the

preceding picture. You may deﬁne up to

ten user-speciﬁed ﬁelds to be displayed in

your WorldCard screens. To deﬁne a ﬁeld,

select a User Deﬁned Field from the avail-

able ﬁelds on the left side of the dialog box.

Then, assign the Deﬁned Field Name and

Deﬁne a Recognition Keyword in the text

box. Set the language recognition option

and click Apply.

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Chapter 5 Managing Business Cards

5-ꢁ5

5.10.5 Scan Option

To conﬁgure the Scan options, open the Setting dialog box as described in the preceding

section of this chapter.

The Scan tab displays the default conﬁg-

uration as seen in the preceding picture. You

may deﬁne Card Style, Language, Chinese

character options and Scanning method.

You can also select Auto Detection. Click

Apply for the settings to take effect.

If you use WorldCard duet 2, instead of

the Scan tab, there is a Capture tab. On the

Capture tab on the Light ﬂicker frequency

list select Outdoor, 50Hz or 60Hz to match

your environment.

5.10.6 Revising the Results of Chinese Card Recognition

WorldCard software has optical character

recognition (OCR) capabilities designed to

work speciﬁcally with Chinese characters.

To optimize the settings for recognition

of a Chinese language card, on the Scan

tab in the Chinese character option area,

select Traditional Chinese or Simpliﬁed

Chinese.

Under the Chinese character option area, you can select Recognize Hong Kong

characters if you are scanning cards from Hong Kong. The character set for Hong Kong is

slightly different than the Traditional or Simpliﬁed Chinese character sets.

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WorldCard

5-ꢁ6

5.11 WorldCard Portable Disk

With Penpower WorldCard, you have a new traveling companion and all the ﬂexibility

you need for a successful business trip. You can quickly store your WorldCard Portable

software and database on any USB ﬂash disk and access them from the USB port of any

available computer.

5.11.1 Saving Card Data to a Portable Disk

Note: WorldCard does not come with a ﬂash disk. Flash disk must be purchased separate-

ly.

To save your WorldCard database to a portable disk, at the Management window click

the Export to Flash Disk button

. The Flash Disk dialog box displays.

In the Flash Disk dialog box, select an

Export Range. Setting the range to the Se-

lected Cards option exports only the cards

that have been selected in the Management

window.

After you have set the Export Range,

select a Flash Disk drive from the Select

Drive list for available ﬂash drives on your

system. After you have selected the correct

ﬂash disk drive, click OK.

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Chapter 5 Managing Business Cards

5-ꢁꢄ

5.11.2 Card Data Management for Portable Disk

To use the card data stored on a ﬂash disk, plug the ﬂash disk into the USB port of any

computer. Using the My Computer directory of Microsoft Windows, locate the Flash Disk.

In the ﬂash disk directory, locate the Card_MiniDrv folder. Double-click the

Card_MiniDrv folder. The following directory appears.

Double-click on the WorldCard_M application as highlighted in the above. WorldCard

will display the MiniDrvWCard.wcf Read only mode as shown in the picture below.

In the Mini_Drv mode you can view cards in List or Label mode. You can use World-

Card search functions and send email using the same procedures as the standard WorldCard

database in the ofﬁce. For instructions on using any of these available features, see the previ-

ous sections of this manual for complete operational instructions.

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WorldCard

5-ꢁꢅ

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Chapter 6 Scan Manager

6-ꢀ

Chapter 6 Scan Manager

WordCard integrates with Microsoft Outlook, Microsoft Outlook Express, Windows

Contacts (Vista) and ACT!. You can scan business cards and save veriﬁed contacts into the

above programs directly. You can view the original scanned business card image in Micro-

soft Outlook and ACT! as well.

6.1 Scanning Contacts

After installation, you’ll see the Scan Manager

icon at the lower right corner on your

taskbar. Click it and select the desired software: Microsoft Outlook, Outlook Express, Win-

dows Contacts or ACT!. Whenever you click the software, WorldCard opens the scan wizard

of the indicated program.

Note: Microsoft Windows Vista version

supports scanning contacts into

Microsoft Outlook and Windows

Contacts.

Note: If your computer has installed ACT!, after installing WorldCard, you will see the

button in ACT!, you may also ﬁnd WorldCard/ACT! under the Tool menu. Click

the

button or WorldCard/ACT! from the Tool menu to start the Scan Wizard.

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WorldCard

6-ꢁ

6.2 Scan business cards

6.2.1 Scan and Edit business cards

1. Insert a business card and click the Scan button to scan it.

Tip: The WorldCard software will require you to calibrate the scanner when you use the

scanner for the ﬁrst time. Whenever there is color difference after scanning the card,

you can calibrate the scanner by clicking Calibration.

2. Editing Recognition:

Language: Select the language of the business card.

Chinese character option: Select Traditional Chinese or Simpliﬁed Chinese for the out-

put characters. If the characters include Hong Kong characters, select Recognize Hong

Kong character.

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Chapter 6 Scan Manager

6-ꢂ

Auto recognition after scanning: Select Auto recognition after scanning to recognize

contacts after scanning. If this option is not selected, you need to click Recognize content

to address book after scanning.

Advanced editing: Select Advanced editing to edit contact data before exporting them into

address book.

It is recommended that you select Advanced editing to edit contact data before exporting

contact data into address book. Regarding the editing functions, please refer to Chapter 4.

Because Microsoft Outlook Express

provides limited set of ﬁelds you may see

Card Information (Unmatched Field) on

the left pane of the Editing window. It lists

the contact data of unmatched ﬁelds. These

data will not export to the address book of

Outlook Express. You can click the ﬁeld

name to replace the ﬁeld that is unmatched.

Click Export to Address Book after con-

ﬁrming all data.

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WorldCard

6-ꢃ

Note: When using Scan to ACT!, you will be asked to input the User ID, Password and

DB Path after clicking Recognize contact to address book in order to save the

contacts into ACT! properly.

6.2.2 View business card image

You can view the image of the business card by just selecting the exported contact from

your address book in Microsoft Outlook, and right-click to select view attachment. You can

magnify the image of the business card.

Note: If WorldCard exports business card images into a user deﬁned ﬁeld of ACT!, you

may conﬁgure the settings of ACT! to view the images.

Note: WorldCard does not support viewing business card images in Microsoft Outlook

Express and Windows Contacts (Vista).

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Chapter 7 WorldCard duet 2

7-ꢀ

Chapter 7 WorldCard duet 2

7.1 Introduction

WorldCard duet 2 is a business card camera as well as a webcam. It can take pictures of

business cards and serve as a webcam for conferences. WorldCard duet 2 is a new system

that is a breakthrough from traditional scanning. WorldCard duet 2 takes a snapshot of a

business card, and converts the image to digital form for your computer. This innovative

procedure allows you to differentiate and manage business card materials in a convenient

and efﬁcient manner.

Note: The Penpower WorldCard duet 2 package includes the full version of WorldCard

card management software on CD, the duet 2 Capture Camera, camera mount, a

USB cable to connect the duet 2 camera to your computer and the WorldCard instal-

lation manual.

7.1.1 Hardware Introduction

Front view of WorldCard duet 2

Card holder

Camera fuselage socket (this can rotate

and angle can be raised as desired)

Flexible ring (draw this ring and it raises

the camera socket of business card auto-

matically)

Shutter button

Note: WorldCard does not support the Shutter button in Windows Vista.

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WorldCard

7-2

Rear view of WorldCard

Business card cam-

era fuselage (can be

used alone; detach

and lift off)

Camera Lens

Camera Clip (use this clip

when attaching the business

card camera on a computer

notebook to use

independently as a webcam)

7.2 Installation

The procedure to install the Penpower WorldCard software package is the same as the

installation procedure for any other WorldCard package. The software installation for World-

Card is presented in previous sections of this manual. As a brief introduction to the package,

please refer to chapter 2 for the software installation procedure.

7.3 Connecting Hardware

Note: After installing WorldCard, you must reboot your computer, connect your hardware

and restart your computer. Connect the WorldCard duet 2 cable to the camera and

a USB port on your computer. It’s that simple. When you restart your computer, you

may see the following Windows New Hardware Wizard.

Select Yes, this time only to have

Windows ﬁnd the correct driver for your

camera and click Next. Windows will ﬁnd

the WorldCard driver automatically. This

completes the installation of your World-

Card package.

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Chapter 7 WorldCard duet 2

7-ꢁ

7.4 Using Hardware

To use WorldCard duet 2 as a business card camera:

1. Draw the ﬂexible ring. The camera socket of business card and business card camera

fuselage are raised to the position of 80 degrees automatically.

2. Slide the business card switch downward to establish the function as a camera snapshot.

3. Insert the business card in the business card holder.

Inset name card

Shooting direction

Card Holder

Draw the ﬂexible ring. The fuse-

lage and socket are raised into a

upright position automatically

To use WorldCard as a webcam:

1. Draw the ﬂexible ring, raise the business card camera fuselage

2. Take the camera fuselage out by detaching it from its frame

3. Connect the USB cable at the bottom of the business card camera to a computer USB port

directly

4. Clip the fuselage to a notebook screen to use as a webcam.

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WorldCard

7-ꢂ

7.5 Capturing Business Cards

Capture

To capture a business card with your WorldCard duet 2 camera, ensure that the camera

is in the business card capture mode by sliding the camera mode selection switch to card

mode in the down position.

Start your WorldCard software by dou-

ble-clicking the WorldCard shortcut on your

desktop. You’ll see the WorldCard wizard.

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Chapter 7 WorldCard duet 2

7-ꢃ

Click Next to continue.

Note: The Capture Card option is selected by default. To continue and capture a business

card, click Finish.

Tip: Click the Capture button

to open the Card Capture Wizard.

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WorldCard

7-ꢄ

To capture a card, place your card in the

card holder. After a card is placed in the

holder, you will see the card in the Capture

window. You may need to shift the card

right or left to have a uniform alignment as

the preview screen right.

Once the card is properly positioned, select the appropriate Card Style and language op-

tions.

Once the correct options have been selected, capture the card by clicking Capture

If the double-sided card option has been selected, WorldCard will prompt you to insert

the back side of the card with a tip in the Capture Status dialog box as shown in the follow-

ing picture.

Rotate your card in the holder and click Capture again to capture the back side of you

card. You will see some active scanning processing in the Preview pane during the capture

operation. You also have the option on the Capture Panel dialog box to recapture the front

side or skip the backside. Click Capture.

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Chapter 7 WorldCard duet 2

7-7

After you have captured the applicable side or sides of your card, click Close.

This will close the Capture dialog box and add your newly captured card to the Man-

agement window.

To Recognize your new card in the Editing window, double click the new card in the

Management window. The Editing window will open with your new card displayed as

shown below.

The functions of the Editing window for WorldCard duet 2 are the same as with the

WorldCard Color scanner discussed previously in this manual. Please refer to Chapter 4 for

details.

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WorldCard

7-ꢅ

Batch Capture

To batch-capture business cards, select Batch Capture. With this function, you can cap-

ture many cards easily, preview them, and then add them to your Card File.

1. Select single- or double-sided. Next, select the languages of each side. Please note: only

cards (single-sided or double sided) that have the same languages chosen for each card

can be batch-captured.

2. The Capture status dialog box displays the status of the WorldCard duet 2. Please put

the card on the card holder as indicated by the tip. Then click Capture. If the card does

not capture properly, click Recapture to try again. If you want to return to the previous

screen, select Previous.

Note: If there is no information on the back side of the card, you can click on the Skip

back side to capture the next card.

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Chapter 7 WorldCard duet 2

7-ꢆ

3. You can quickly recognize all the cards captured during this batch. When you are done,

click Finish.

Note: When capturing business card via

Capture to Microsoft Outlook Cap-

ture to Outlook Express or Capture

to Windows Contacts, you may

select the Light ﬂicker frequency in

the Card Capture Wizard.

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WorldCard

7-ꢀ0

7.6 Capture Option

On the Run menu click Capture from the WorldCard Management screen.

Once you have clicked Capture, the Capture dialog box will be displayed.

The Capture functions are as previously discussed in this Chapter.

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FAQ

Q: How can I convert the ﬁles in earlier version to v6.X format?

A: WorldCard v6.x can convert your v5.x version ﬁles and import them in v6.x format. (For

v3.0, v4.0 CRD format, support is not available at this moment.) On the File menu, click

Import and then WorldCard ﬁle to convert the ﬁles to v6.x format. You can also use the

Start-Up Wizard to accomplish this task.

Q: Why are there dark lines on the scanned pictures of business cards, or all scanned

pictures turn out blank?

A: Before you use WorldCard the ﬁrst time, you’ll be asked to complete Calibration. If the

problem still exists after calibrating, on the Tool menu, click Calibrate the scanner to

proceed with calibration. You can also use Calibrate the scanner in the scan wizard for

calibration.

Q: How do I backup business card ﬁles?

A: On the File menu, click Export and click WorldCard ﬁles (v6.0 or later) to back up

ﬁles.

Q: How can I protect my business card ﬁles from being opened by other persons with-

out my permission?

A: On the File menu, click File encryption to encrypt ﬁles. Other persons have to type in

your predeﬁned password to open the encrypted ﬁles.

Q: How do I combine two pieces of business card data into one?

A: Hold down CTRL and click the left mouse button to select two single-sided business card

picture ﬁles or the image-less data of the card. Then right-click, click Combine, and set

either one to be the front side of the data combined.

Q: How do I separate a single picture ﬁle with data including the business card infor-

mation of front and rear sides into two separate data ﬁles?

A: Select the data including the business card information of front and rear sides, right-click,

then click UnMerge.

Q: How do I add the signature information in e-mails to the business card ﬁles?

A: Select the signature or business card information in e-mail or a Word ﬁle. Then drag it

directly to the main Card window to ﬁnish.

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WorldCard

WorldCard duet 2 FAQ

Q: Why does it still indicate, on the bottom right of the WorldCard software, that

WorldCard duet 2 is not connected after connecting with WorldCard duet 2?

A: Please check whether the main body and the base are properly connected.

Q: I have taken a picture of a business card the size of a normal business card. But why

can I not see the entire card?

A: Please check if the opened ﬂexible ring has been pulled by the arrow pointer.

Q: Is there any relation between the angle of the business card and the outcome of

recognition?

A: Yes. Place the business card parallel to the lens for the best recognition results.

Q: I use a desk light to directly illuminate business cards for shooting in a dark place.

Will the image of the business cards be sharper?

A: WorldCard duet 2 will automatically balance exposure, brightness and contrast. Direct

lighting from a desk light will cause a contrary result. The best way is to have the shoot-

ing environment evenly lighted, such as positioning the desk light about 40 cm (about

16 inches) above WorldCard duet 2 and wait to shoot after the completion of automatic

balance.

Q: How do I take pictures of vertical business cards in portrait orientation?

A: Place the business cards in a horizontal orientation, the same as normal business cards.

Worldcard will automatically reorient and recognize the information on the cards after

shooting.

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CE Conformity and FCC Statement

This equipment has been tested and found to comply with the limits of the European

Council Directive on the approximation of the member states relating to electromagnetic

compatibility according to EN 55022/55024 Part 15 B.

This equipment has been tested and found to comply with the limits for a Class B

digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide

reasonable protection against harmful interference in a residential energy and, if not

installed and used in accordance with the instructions, may cause harmful interference

to radio communications. However, there is no guarantee that interference will not occur

in a particular installation. If this equipment does cause harmful interference to radio or

television reception, which can be determined by turning the equipment off and on, the user

is encouraged to try to correct the interference by one or more of the following measures:

Reorient the receiving antenna

•

Increase the separation between the equipment and receiver

Move the computer away from the receiver

Connect the equipment into an outlet on a circuit different from that to which the receiver

is connected

Penpower WorldCard User Manual

Manufacturer: Penpower Technology Ltd.

Version: 6.2

Release: October, 2008

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