Quick Start
Multi-Function
Plain Paper FAX
To get started,
please read the
Quick Start section
(pages 4 to 13).
Model No.
KX-FM280
OPERATING
INSTRUCTIONS
●
This unit is designed for use in the United
States of America, and may not operate in
other countries. (See page 146 for more
details.)
Este producto ha sido diseñado para su uso
en los Estados Unidos de América, y puede
no funcionar correctamente en otros países.
(Consulte la página 146 para tener más
detalles.)
Please read these Operating Instructions
before using the unit and save for future
reference.
●
FOR OPERATION ASSISTANCE,
CALL 1-800-HELP-FAX (1-800-435-7329)
OR SEND A FAX TO 1-215-741-6376.
Comienzo Rápido (p. 147)
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Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of fire,
electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on
this unit.
3. Unplug this unit from AC outlets before
cleaning. Do not use liquid or aerosol cleaners.
Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bath tub, wash bowl, kitchen sink, or
the like.
C.If the unit has been exposed to rain or
water.
D.If the unit does not work normally by
following the operating instructions. Adjust
only controls covered by the operating
instructions. Improper adjustment may
require extensive work by an authorized
servicenter.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if the
unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the unit.
If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
14. During thunderstorms, avoid using telephones
except cordless types. There may be a remote
risk of an electric shock from lightning.
15. Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
INSTALLATION:
8. For safety purposes this unit is equipped with
a three prong grounded plug. If you do not
have this type of outlet, please have one
installed. Do not use any type of adaptor plug
to defeat this safety feature.
9. Do not place objects on the power cord. Install
the unit where no one can step or trip on the
cord.
1. Never install telephone wiring during a lightning
storm.
2. Never install telephone jacks in wet locations
unless the jack is specifically designed for wet
locations.
3. Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
4. Use caution when installing or modifying
telephone lines.
10. Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
WARNING:
●
To prevent the risk of fire or electrical shock, do
not expose this product to rain or any type of
moisture.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized servicenter when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause electric
shock when the unit is subsequently used.
13. Unplug this unit from the wall outlet and refer
servicing to an authorized servicenter when
the following conditions occur:
OTHER INFORMATION
●
Keep the unit away from electrical noise
generating devices, such as fluorescent lamps
and motors.
●
The unit should be kept free from dust, high
temperature and vibration.
●
The unit should not be exposed to direct sunlight.
●
Do not place heavy objects on top of this unit.
A. When the power supply cord or plug is
damaged or frayed.
●
Do not touch the plug with wet hands.
B. If liquid has been spilled into the unit.
3
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Quick Start
Installation
Remove the shipping tape from the unit and paper stacker, and install as follows.
Shipping tape
Shipping tape
Cover
Film cartridge
(See pages 23 and 24.)
1
A.
Slide the cover open lever forward.
B. The cover is under tension to improve print quality.
Cover open
lever
Pull up hard enough to open.
C. Remove the leaflet from the unit.
D. If the film in the film cartridge is slack, tighten it by
winding the bottom side gears.
Correct
Tight
Incorrect
Install the film cartridge into the unit.
E.
F.
Make sure that the blue label on the
cartridge matches the one on the unit.
Blue label
Close the cover securely by pushing
down on both ends.
G.
Bottom
side gears
Blue gear
Blue labels
Leaflet
4
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Quick Start
Paper stacker
A. Lift the front of the unit, insert
the paper stacker into the slots
and slide it until it stops.
(See page 25.)
Paper tray
(See page 26.)
2
3
A. Open the paper tray.
B. Insert the two tabs on the
paper tray into the slots on the
back of the unit.
Tab
Recording
paper set
lever
Slots
Bottom
Recording paper
4
(See pages 26 and 27.)
A. Pull the recording paper set lever
forward.
B. Fan the stack of paper to prevent
a paper jam and insert the paper
into the paper tray.
C. Move the recording paper set
lever back.
5
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Quick Start
Connections
Handset cord
A. Connect to the unit.
B. Connect to the handset.
1
2
Telephone line cord
A. Connect to “LINE” on the unit.
B. Connect to a single telephone line jack.
RJ11C
Line surge
protector
(
(
)
Power cord
3
A. Connect to the unit.
B. Connect to a power outlet.
120 V, 60 Hz
Power surge
protector
)
●
For further details, see page 28.
6
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Quick Start
Voice calls - making/answering
Voice calls - making
Lift the handset.
1
Dial the number.
2
When finished,
hang up the handset.
3
●
For further details, see page 34.
●
If you have problems making a call, see page 125.
Voice calls - answering
When the unit rings,
lift the handset.
1
When finished,
hang up the handset.
2
●
For further details, see page 35.
●
If you have problems answering a call, see page 125.
7
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Quick Start
Fax - sending/receiving
Fax - sending
Open the document feeder tray.
1
Adjust the width of the
document guides to
the size of the document.
2
Insert the document until
a single beep is heard and
the unit grabs the document.
3
FACE DOWN
(up to 15 pages)
Press
.
DIGITAL SP-PHONE
4
5
6
Dial the fax number.
When a fax tone is heard,
press
.
START/COPY/SET
●
●
For further details, see page 52.
If you have problems sending a fax, see pages 125 and 126.
8
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Quick Start
Fax - receiving
When the unit rings, lift the handset.
1
When:
2
3
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press
.
START/COPY/SET
Hang up the handset.
●
●
For further details, see page 70.
You can select which way to receive calls according to your needs.
See pages 68 and 69.
●
If you have problems receiving a fax, see page 126.
9
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Quick Start
Copy - making
Open the document feeder tray.
1
Adjust the width of the
document guides to
the size of the document.
2
3
Insert the document until
a single beep is heard and
the unit grabs the document.
●
Make sure the handset
is on the unit.
FACE DOWN
(up to 15 pages)
Press START/COPY/SET .
4
5
Enter the number of copies (up to 99).
Press
.
START/COPY/SET
6
●
●
For further details, see page 85.
If you have problems making a copy, see page 127.
10
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Quick Start
Operating the answering device
Setting the unit to receive voice messages and fax
messages automatically
Press
until the
AUTO ANSWER
1
AUTO ANSWER light turns on.
AUTO ANSWER
TAD/FAX ON
ON
Make sure that the display
shows “TAD/FAX MODE”.
2
●
●
If the display does not show “TAD/FAX MODE” when the AUTO ANSWER light turns
on, the setting needs to be changed to the TAD/FAX mode. See page 71.
For further details, see page 87.
11
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Quick Start
Listening to recorded messages
Press
when the
PLAY MESSAGES
1
PLAY MESSAGES light is flashing or on.
●
When the PLAY MESSAGES light is:
— flashing, the unit will only
play the new messages.
— on, the unit will play all
the messages.
PLAY
MESSAGES
FLASH/ON
●
For further details, see page 92.
Erasing recorded messages
Erasing a specific message
Press
while listening to
ERASE
1
the message you want to erase.
Erasing all the messages
ERASE
listening to all of the
messages.
Press
after
1
Press
Press
.
START/COPY/SET
2
3
again.
START/COPY/SET
●
For further details, see page 92.
12
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Quick Start
PC information
Connecting to a computer (See page 106.)
1
25 Pin Male
OR
COM port
9 Pin Female
KX-FA180 or a RS232C cable
(Not included, see page 18 to order.)
Use a 25 Pin Adaptor
if your PC has a 25 pin
com port.
Installing the Multi-Function Center software (See page 107.)
2
3
Using as a printer, fax or scanner.
Printer functions
●
Printing documents from Windows 3.1, 3.11 or Windows 95
(See pages 110 and 111.)
●
Printing received documents (See page 116.)
Fax functions
●
Computerized directory for fax and phone numbers (See page 109.)
●
Sending a document (See pages 112 and 113.)
●
Receiving faxes on your PC (See page 114.)
●
Viewing faxes on your screen (See page 115.)
●
Faxing a document from the fax machine (See page 117.)
Scanner functions
●
Using your fax machine as a scanner (See page 118.)
13
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Table of Contents
Accessories
Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Accessory order information . . . . . . . . . . . . . . . . . . . . . . . 18
Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Initial
Help Button
Preparation
Finding the
Controls
Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Setup
Film cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Paper stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Date and time, your name and facsimile telephone
number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Volumes
Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Making and
Answering Calls
Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
TONE, FLASH and PAUSE buttons . . . . . . . . . . . . . . . . . 36
Dialing mode (touch tone or pulse) . . . . . . . . . . . . . . . . . . 37
Telephone
One-Touch
Dial
Storing names and telephone numbers
in the One-Touch Dial . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Making a voice call using the One-Touch Dial . . . . . . . . . 40
JOG DIAL
Caller ID
Storing names and telephone numbers
in the JOG DIAL directory . . . . . . . . . . . . . . . . . . . . . . . 41
Making a voice call using the JOG DIAL directory . . . . . . 43
Caller ID service from the phone company . . . . . . . . . . . 44
Viewing the Caller ID list on the display . . . . . . . . . . . . . . 45
Calling back from the Caller ID list . . . . . . . . . . . . . . . . . . 46
Storing a telephone number in the One-Touch Dial and
JOG DIAL directory from the Caller ID list . . . . . . . . . . 47
Erasing a name/number from the Caller ID list . . . . . . . . . 48
Storing your area code . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Automatic Caller ID list . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Voice Contact
Sending Faxes
Talking to the caller after fax transmission or reception . . 51
Sending a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Sending a fax using the One-Touch Dial . . . . . . . . . . . . . 53
Sending a fax using the JOG DIAL directory . . . . . . . . . . 54
IQ-FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . 58
Sending faxes by following the voice guide . . . . . . . . . . . 59
Sending report for confirmation . . . . . . . . . . . . . . . . . . . . 60
Automatic journal report . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Delayed transmission (sending a fax at a specified time) 62
From memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Multiple stations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Overseas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Connecting tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Fax/Copy
Receiving Faxes
Setting the unit to receive calls . . . . . . . . . . . . . . . . . . . . . 68
TEL mode (answering all calls manually) . . . . . . . . . . . . . 70
FAX ONLY mode (all calls are received as faxes) . . . . . . 71
Setting up with a computer . . . . . . . . . . . . . . . . . . . . . . . . 73
(continued)
14
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Receiving Faxes
Distinctive Ring service (ring pattern detection feature) . . 74
TEL/FAX mode (receiving voice calls with rings and
fax calls without rings when you are near the unit) . . . . 76
Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Fax activation code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Other size documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Memory reception alert . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Friendly reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Pager call - when your unit receives a fax . . . . . . . . . . . . 83
Film detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Fax/Copy
Copying
Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Setup
TAD/FAX mode (using the built-in answering device
and receiving voice and fax calls automatically) . . . . . . 87
Answering
Device
Greeting
Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . . 88
Recording your own greeting messages . . . . . . . . . . . . . 89
Erasing your own recorded greeting messages . . . . . . . . 90
Recording time for the TAD/FAX greeting message . . . . 91
Playing Messages Listening to recorded messages . . . . . . . . . . . . . . . . . . . . 92
Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . . 92
Functions while playing a message (repeating, skipping
and stopping) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Recording
Memo message (leaving a message for others or
yourself) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Remote
Operation
Operating from a remote location . . . . . . . . . . . . . . . . . . . 95
Setting the remote operation ID . . . . . . . . . . . . . . . . . . . . 96
From a remote touch tone telephone . . . . . . . . . . . . . . . . 97
Options
Transferring recorded messages to another phone . . . . 100
Ring count in the TAD/FAX mode . . . . . . . . . . . . . . . . . 103
Incoming message recording time . . . . . . . . . . . . . . . . . 104
Message alert (beeps when a voice message is
received) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Recording time alert (beeps when memory is
almost full) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Setting the ICM monitor . . . . . . . . . . . . . . . . . . . . . . . . . 105
Setup (PC)
Connecting to a computer . . . . . . . . . . . . . . . . . . . . . . . 106
Installing the Multi-Function Center software . . . . . . . . . 107
Multi-
Function
Center/PC
Address Book
Printer
Computerized directory for fax and phone numbers . . . 109
Using as a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Sending documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
PC Fax
PC Receiving
Receiving faxes on your PC . . . . . . . . . . . . . . . . . . . . . . 114
Viewing faxes on your screen . . . . . . . . . . . . . . . . . . . . . 115
Printing received documents . . . . . . . . . . . . . . . . . . . . . 116
Send from Fax
Scanning
Faxing a document from the fax machine using the PC . 117
Using your fax machine as a scanner . . . . . . . . . . . . . . 118
More Information PC link (turning PC related functions on/off) . . . . . . . . . 119
List of Multi-Function applications and help instructions 120
15
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Error Messages
Operations
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
LCD display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Help
When a function does not work, check here
before requesting help . . . . . . . . . . . . . . . . . . . . . . . . . 125
If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . 132
Jams
Recording paper jam . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . . 135
Sending document does not feed, or multi-feeds . . . . . . 135
Ink Film
Cleaning
How much film you have left . . . . . . . . . . . . . . . . . . . . . . 136
Replacing the film or film cartridge . . . . . . . . . . . . . . . . . 136
Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Thermal head and black bar . . . . . . . . . . . . . . . . . . . . . . 138
Reports
Printing the feature settings, telephone numbers,
the journal, printer test list and Caller ID list . . . . . . . . 139
General
Information
Fax Voice
Guidance
Fax voice guidance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Display Contrast Changing the LCD display contrast . . . . . . . . . . . . . . . . 141
Resetting the advanced features . . . . . . . . . . . . . . . . . . 141
FCC Information List of FCC requirements and information . . . . . . . . . . . 142
Reset
Warranty
Limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Servicenter Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Notes for product service and shipping the product . . . . 145
Specifications
Technical data about this product . . . . . . . . . . . . . . . . . . 146
Comienzo rápido en español . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Comienzo
rápido en
español
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
Features Summary Summary of user programmable features . . . . . . . . . . . 168
16
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Accessories
Included accessories
To order, call toll free 1-800-435-7329 or see the fax order instructions on page 18.
Power cord . . . . . . . . 1 pc. Telephone line
Handset . . . . . . . . . . 1 pc. Handset cord . . . . . . 1 pc.
Part No. PQJA200Z
Part No. PFJXE0105Z
Part No. PQJA212M
cord . . . . . . . . . . . . . . 1 pc.
Part No. PQJA59V
Paper stacker. . . . . . 1 pc. Paper tray . . . . . . . . 1 pc. Film cartridge . . . . . . 1 pc.
Panasonic Multi-Function
Center Software
Part No. PFZE1FP250M
Part No. PFYEFP200M
(with free starter film)
(CD-ROM) . . . . . . . . 1 pc.
Part No. PFZXFM210MCD
●
If any items are missing or damaged, check with the place of purchase.
The part numbers listed above are subject to change without notice.
Save the original carton and packing materials for future shipping and transporting of the unit.
●
●
To use this unit with your PC
●
Purchase a Panasonic KX-FA180 serial cable or a RS232C cable (DB9 Female/DB25 Male).
To order a KX-FA180, call toll free 1-800-435-7329 or see fax order instructions on page 18, or purchase at
any computer supply store.
●
If your PC is not equipped with a CD-ROM drive, we can send you floppy disks [3.5w high-density (1.44 MB)
disks]. Please call toll free 1-800-435-7329 or send a fax to (215) 741-6376. Include: Your name, address,
telephone number, fax number, and indicate Windows 3.1 or Windows 95.
17
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Accessories
Accessory order information
The free starter film is only 20 meters (65v) long. We recommend that you buy regular film
[100 m (328v)] for uninterrupted use of your unit.
For best results, use Panasonic replacement film, KX-FA135 or KX-FA136.
To order, call toll free 1-800-435-7329 or see the fax order instructions below.
Fax order: Please send a fax to 1-800-237-9080. Include: Your name, shipping address,
telephone number, credit card type, number, expiration and your signature,
order part number and quantity, delivery method – overnight, 2nd day, or
ground.
Model No.
Description
Specifications
1 cartridge and 1 film [216 mmq100 m (81⁄2wq328v) roll]
(The film has already been installed in the cartridge.)
KX-FA135
Film cartridge
2 films [216 mmq100 m (81⁄2wq328v) rolls]
(Film only. Use with your original cartridge.)
KX-FA136 Replacement film
KX-FA180 RS232C cable
DB9 Female/DB25 Male
(Includes adaptor.)
Note:
●
The film is not reusable. Do not rewind and use the film again.
The products listed above are the recommended films for the KX-FM280, even though the
KX-FM280 model number may not be listed on the film’s box.
●
18
To order accessories, call toll free 1-800-435-7329.
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Help Button
Help function
You can print a quick reference for assistance as follows.
Press
.
HELP
1
2
PRESS[▼ ▲]&[SET]
until the desired item is
Display:
Press
or
displayed. The following items are available.
1. How to program your unit
1.HOW TO SET UP
2. How to store names in the JOG
DIAL directory and how to dial them
HELP
2.JOG/AUTO DIAL
START/COPY/SET
3. Help with problems operating
answering device
/
3.TAD OPERATION
4. Help with problems sending faxes
4.FAX SENDING
5. Help with problems receiving faxes
5.FAX RECEIVING
6. How to use the copier function
6.COPIER
7. Frequently asked questions and
answers
7.Q and A
8. Explanation of error messages
shown on the display
8.ERRORS
9. List of available reports
9.REPORTS
10. How to use the Caller ID service
10.CALLER ID
Press
.
START/COPY/SET
3
PRINTING
Note:
●
When you press
during programming, the unit
HELP
will print out a quick reference for that feature.
19
For assistance, call 1-800-435-7329.
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Finding the Controls
Location
¡Used to send faxes using the IQ-FAX function (p. 57).
¡Used for the Caller ID service (p. 45 to 48).
¡Used to erase recorded messages (p. 92).
¡Used to erase your own recorded greeting messages (p. 90).
¡Used to play recorded messages (p. 92).
¡Used to record greeting messages (p. 89).
¡Used to record memo messages and a telephone conversation
(p. 94).
¡Used to print a quick
reference (p. 19).
Dial keypad
Display panel
¡Used to change from
pulse to tone during
dialing (p. 36).
ABC
JKL
DEF
GHI
MNO
MEMORY%
CALLS
PLAY
MESSAGES
CALLER ID
SEARCH
HELP
RECORD
ERASE
PQRS
TUV
WXYZ
IQ-FAX
OPER
AUTO ANSWER
TAD/FAX ON
VOLUME
RINGER/HANDSET/SPEAKER
FILM REMAINING
TONE
FLASH
REDIAL/PAUSE
MUTE
QUICK
ZOOM
COLLATE
STOP
START/COPY/ SET
SLOW
DIGITAL
-
SP PHONE
¡Used as a hookswitch
(p. 36).
¡Used for slow
playback (p. 93).
¡Used for voice muting
(p. 34).
¡Used for quick playback
(p. 93).
¡Used to stop an operation
or cancel programming.
¡Used to delete a character
or number (p. 30, 32, 41).
¡Used to adjust volumes (p. 33).
¡Used to select feature settings
during programming.
¡Used for speakerphone
operation.
¡Used to turn on/off the auto ¡In the copy mode, used to
¡Used to redial the last
number dialed (p. 34, 52).
¡Used to insert a pause
during dialing (p. 36).
answer mode (p. 68, 69).
select an enlargement/reduction
rate (p. 85, 86).
¡Used to initiate fax transmission, reception or copying.
¡Used to store a setting during programming.
¡Used to check the amount of remaining film (p. 136).
¡In the copy mode, used to choose “Collated” or “Uncollated” (p. 85, 86).
20
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Finding the Controls
¡Used for transmission to multiple stations
(p. 64, 65).
¡Used to insert a hyphen (p. 31, 38, 39).
¡Used to insert one character or one space
(p. 30, 31, 39).
¡Used to select a resolution
(p. 52).
¡Used for the One-Touch Dial (p. 38, 40, 53).
¡Used as command keys (p. 31, 39).
1
6
2
7
3
8
BROAD CAST
4
9
¡Used to confirm a stored telephone number
(p. 43).
¡Used to select stations 6–10 for the One-
Touch Dial (p. 38, 40, 53).
HYPHEN
5
10
INSERT
NAME/TEL NO.
SECRET
LOWER
¡Used to keep the telephone number secret
(p. 38, 39, 41).
DIRECTORY
PROGRAM
RESOLUTION
MENU
¡Used to store or edit names and telephone
numbers (p. 38, 41, 42, 64).
FWD
SKIP
¡Used to initiate or exit programming.
JOG DIAL
MESSAGES
BACK
REPEAT
MIC
¡Used to talk with the other party when using
the speakerphone.
¡Used to record greeting messages and memo
messages.
¡Used to search for a stored name (p. 43, 54).
¡Used to select characters during
programming (p. 31, 39).
¡Used to select the basic features during
programming (p. 168).
¡Used to skip and/or repeat the recorded
messages in the answering device (p. 93).
21
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Finding the Controls
Overview
Document feeder tray
Paper tray
Document guides
Document entrance
Speaker
Recording paper
entrance
Recording paper
set lever
Cover open lever
Serial interface connector
(Used to connect your PC with
a RS232C cable. For system
requirements, see page 106.)
Cover
Paper stacker
Document exit
Recording paper exit
22
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Setup
Film cartridge
The free starter film prints about 65 letter size pages. A normal film roll prints about 330 letter size pages.
Purchase one of the following full size replacement film kits as soon as possible for uninterrupted use of your
Panasonic plain paper fax machine.
Full size replacement film kits:
●
KX-FA135 Film cartridge
Complete kit includes: Film roll, gears and cartridge.
(Prints about 330 letter size pages.)
●
KX-FA136 Replacement film Two replacement film rolls only. Use these film rolls to refill the cartridge.
(Both rolls print a total of about 660 letter size pages.)
Caution:
●
The film can only be used once. When the unit displays “FILM EMPTY”, refill or replace the cartridge with
one of the kits above (see page 18 for ordering instructions). If the film is rewound, the print quality will be
greatly reduced, and the unit may jam.
Remove the shipping tape from the unit.
1
Shipping tape
Slide the cover open lever forward.
2
Cover open
lever
The cover is under tension to improve print
quality. Pull up hard enough to open.
3
Cover
(continued)
23
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Setup
Remove the leaflet from the unit.
4
5
6
7
Leaflet
If the film in the film cartridge is slack, tighten it
by winding the bottom side gears.
Blue label
Incorrect
Correct
Tight
Film
Bottom side
gears
Install the film cartridge into the unit.
Film cartridge
Installation label
Make sure that the blue label on the cartridge
matches the one on the unit.
Blue labels
Blue gear
Close the cover securely by pushing down on
both ends.
8
24
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Setup
Paper stacker
Remove the shipping tape from the paper
stacker.
1
Lift the front of the unit and insert the paper
stacker into the slots.
2
Bottom
Paper
stacker
Slots
Shipping tape
Confirm if the paper stacker is locked into the
center slots.
Paper
stacker
3
Center slots
Slide the paper stacker until it stops.
4
Paper stacker
Using legal size paper
Press the dotted area on the paper stacker
extender.
Dotted area
1
P O U S S E
P U S H T O
Paper stacker extender
Open the paper stacker extender.
2
Paper stacker
extender
25
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Setup
Paper tray
Open the paper tray.
1
Paper tray
Insert the two tabs on the paper tray into the slots
on the back of the unit.
Paper tray
Tabs
2
●
Do not place the unit in areas where the paper
tray may be obstructed by a wall, etc.
Slots
Recording paper
Letter or legal size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m2 (20 lb.)
paper. You may use 60 g/m2 to 90 g/m2 (16 lb. to 24 lb.) paper.
R
For best results, use inkjet paper like Hammermill Jet Print. If you use other types of paper, the print
quality may be affected.
Pull the recording paper set lever forward.
Recording paper
set lever
1
26
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Setup
Fan the stack of paper to prevent a paper jam
and insert the paper into the paper tray.
2
3
●
The height of the stack of the paper should not
Upper limit
Tab
exceed the upper limit on the paper tray,
otherwise the paper may jam or multi-feed.
●
The paper should not be over the tab.
●
If the paper is not inserted correctly, readjust
the paper or the paper may jam.
Correct
Incorrect
Stack of
paper
Paper tray
Move the recording paper set lever back.
Recording paper
set lever
Note:
●
Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or those
used for resumes.
●
●
Do not use different types or thicknesses of paper in the paper tray at the same time. This may cause
a paper jam.
Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated,
damaged or wrinkled.
●
●
Avoid double-sided printing.
Do not use paper printed from this unit for double-sided printing with other copiers or printers, or a paper jam
may occur.
Adding paper to the paper tray
1. Pull the recording paper set lever forward.
Recording paper
set lever
●
The unit will beep and the following message will
be displayed.
Display:
CHECK LEVER
2. Remove the installed paper.
3. Add paper to the removed paper and straighten it.
4. Fan the stack of paper and insert it into the paper
tray.
5. Move the recording paper set lever back.
27
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Setup
Connections
Connect the handset cord.
1
Connect the telephone line cord.
2
Connect the power cord.
3
●
When the power is turned on for
the first time, the unit will print
some basic information.
Power cord
120 V, 60 Hz
Power surge
protector
(
)
Handset cord
RJ11C
Connect to “LINE”.
Line surge
protector
Telephone
line cord
(
)
Note:
●
The warranty does not cover damage due to power line surges or lightning.
For additional equipment protection, we recommend the use of a surge protector. The following types are
available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE
MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).
●
●
When you operate this product, the power outlet should be near the product and easily accessible.
If the following message is displayed when the unit is plugged in, the recording paper set lever will be
released.
Display:
CHECK LEVER
Move the lever back (see step 3 on page 27).
Automatic dialing mode setting
●
When the telephone line cord and the power cord are connected, the unit will automatically start to detect the
dialing mode.
Display:
CHECKING LINE
Wait until one of the following messages is displayed.
— If your line has touch tone service:
LINE IS TONE
— If your line has rotary pulse dial service:
LINE IS PULSE
●
If the power cord is disconnected or a power failure occurs, the unit will detect the dialing mode again when
power is restored.
●
●
You can change the dialing mode setting manually. See page 37.
If you connect the power cord before connecting the telephone line cord, the following messages will be
shown alternately.
INSERT TEL LINE
NO TEL LINE
Connect the telephone line cord.
28
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Setup
Date and time, your name and facsimile
telephone number
You should program the date and time, your logo and facsimile telephone number. This information will be
printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act of 1991.
Your logo
Your facsimile telephone number
Date and time
Example:
FROM : Panasonic Fax
FAX NO. : 1234567
Feb. 26 1998 04:02PM P1
Fax Correspondence
Setting the date and time
Press MENU
.
Press
.
START/COPY/SET
1
2
3
7
8
[ ]
SETUP ITEM
1.SYSTEM SET UP
SET DATE & TIME
Display:
Press MENU
.
Press
Press
, then 0 1 .
Dial keypad
MENU
.
START/COPY/SET
M:01/D:01/Y:98
Cursor
Enter the correct month/day/year by selecting
4
each 2 digits using the dial keypad or
.
JOG DIAL
If using
cursor.
, press
to move the
JOG DIAL
Example (using the dial keypad): Aug. 10, 1998
Press 0 8 1 0 9 8 .
STOP
/
M:08/D:10/Y:98
START/COPY/SET
Press
.
START/COPY/SET
JOG DIAL
5
6
TIME: 12:00AM
Note:
Enter the correct hour/minute by selecting each
●
The
key can be used to select “AM” or
2 digits using the dial keypad or
.
JOG DIAL
“PM” wherever the cursor is located.
The accuracy of the clock is approximately
±60 seconds a month.
If using
cursor.
Press
, press
to move the
JOG DIAL
●
to select “AM” or “PM”.
Example (using the dial keypad): 3:15PM
0 3 1 5
1. Press
.
To correct a mistake
TIME: 03:15AM
●
Press
or
to move the cursor to the
incorrect number, then make the correction.
2. Press
until “PM” is displayed.
TIME: 03:15PM
●
If you press
while programming, the
STOP
display will return to the previous one.
29
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Setup
Setting your logo
The logo can be your company, division or name.
MENU
Press
Press
.
One-Touch
Dial keys
Dial keypad
MENU
1
2
3
4
1.SYSTEM SET UP
YOUR LOGO
Display:
, then 0 2 .
Press START/COPY/SET
.
LOGO=
STOP
START/COPY/SET
JOG DIAL
/
Enter your logo, up to 30 characters, by using the
dial keypad or (see the next page).
INSERT
JOG DIAL
Example (using the dial keypad): Bill
2
1. Press
twice.
LOGO=B
Cursor
2. Press 4 six times.
LOGO=Bi
3. Press 5 six times.
LOGO=Bil
4. Press
to move the cursor to the next
space and press 5 six times.
LOGO=Bill
Press START/COPY/SET
.
5
6
[ ]
SETUP ITEM
MENU
Press
.
To correct a mistake
To insert a character
●
Press
or
to move the cursor to the
1. Press
or
to move the cursor to the
incorrect character, then make the correction.
position to the right of where you want to
insert the character.
2. Press INSERT (One-Touch Dial key 2) to
insert a space and enter the character.
To delete a character
●
Move the cursor to the character you want to delete
and press
.
STOP
30
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Setup
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
Keys
Characters
1
2
3
4
5
6
7
8
9
0
1
[
]
{
a
d
g
j
}
b
e
h
k
+
c
f
–
2
3
4
5
6
r
/
=
,
.
_
:
;
?
|
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
i
L
l
Dial
keys
M
P
T
O
R
V
Y
m
S
t
n
p
u
w
o
q
v
x
s
7
8
y
W
Z
z
9
$
0
(
)
!
"
#
%
&
¥
@
^
’
→
1
2
HYPHEN key (Used to insert a hyphen.)
One-Touch
Dial keys
INSERT key (Used to insert one character or one space.)
key (Used to move the cursor to the left.)
key (Used to move the cursor to the right.)
Arrow
keys
To enter another character using the same number key, move the cursor to the next space.
To select characters using the JOG DIAL
Instead of pressing the dial keys, you can select characters using the JOG DIAL.
1. Rotate
until the desired character
JOG DIAL
is displayed.
2. Press
to move the cursor to the next space.
●
The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.
Display order of characters
JOG DIAL
Capital
alphabet
: Rotating to
the right
Lower case
alphabet
Number
: Rotating to
the left
Symbol
31
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Setup
Setting your facsimile telephone number
MENU
Press
.
Dial keypad
MENU
1
2
3
4
1.SYSTEM SET UP
YOUR FAX NO.
Display:
0
3
Press
, then
.
Press
.
START/COPY/SET
NO.=
Enter your facsimile telephone number up to 20
digits using the dial keypad or
.
JOG DIAL
STOP
/
If using
cursor.
, press
to move the
JOG DIAL
Example:
START/COPY/SET
START/COPY/SET
NO.=1234567
JOG DIAL
Press
Press
.
5
6
[ ]
SETUP ITEM
MENU
.
Note:
●
The
button replaces a digit with a space and the
button a “+”.
Example (using the dial keypad): +234 5678
2 3 4 5 6 7 8
Press
.
To correct a mistake
To delete a number
●
●
Press
or
to move the cursor to the
Move the cursor to the number you want to
incorrect number, then make the correction.
delete and press
.
STOP
32
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Volumes
Adjusting volumes
Ringer volume
4 levels (high/middle/low/off) are available.
While the unit is idle, press
or
.
» To turn the ringer off:
1. Press
repeatedly until the following message
is displayed.
RINGER OFF= OK?
Display:
YES: PRESS SET
2. Press
.
START/COPY/SET
START/COPY/SET
●
To turn the ringer back on, press
.
/
» While the ringer volume is set to off:
The display will show the following message.
RINGER OFF
When a call is received, the unit will not ring and will
display the following.
INCOMING CALL
Handset receiver volume
5 levels (high to low) are available.
While using the handset, press
or
.
Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press
or
.
Fax voice guidance volume
9 levels (high to off) are available.
While listening to the fax voice guidance,
press
or
(see page 140).
Answering device volume
9 levels (high to off) are available.
While listening to the recorded messages,
press or
.
33
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Making and Answering Calls
Voice calls - making
Press DIGITAL SP-PHONE or lift the handset.
Dial keypad
1
TEL=
Display:
Handset
Dial the telephone number.
Example:
2
TEL=2345678
●
If you misdial, hang up and dial again.
When the other party answers, talk into the
microphone or handset.
3
4
When finished, press DIGITAL SP-PHONE or
hang up the handset.
/
Microphone
MUTE
DIGITAL SP-PHONE
REDIAL/PAUSE
To redial the last number
Hints for the speakerphone
operation
1. Press
or lift the handset.
DIGITAL SP-PHONE
2. Press REDIAL/PAUSE
.
●
Use the speakerphone in a quiet room.
●
If the line is busy when using the
●
If you have difficulty hearing the other party,
button, the unit will
DIGITAL SP-PHONE
adjust the volume using
or
.
automatically redial the number up to 14 times.
During redial, the following will be displayed.
●
●
If you and the other party speak at the same
time, parts of your conversation will be cut
off.
To switch to the handset, lift the handset.
To switch back to the speakerphone, press
●
WAITING REDIAL
Display:
DIGITAL SP-PHONE
.
To mute your voice to the other
party
MUTE
1. Press
during a telephone conversation.
<MUTE>
Display:
●
The other party cannot hear you, but you can
hear them.
MUTE
2. To resume the conversation, press
.
34
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Making and Answering Calls
Voice calls - answering
When the unit rings, press DIGITAL SP-PHONE
or lift the handset.
1
2
Handset
When finished, press DIGITAL SP-PHONE or
hang up the handset.
MUTE
/
DIGITAL SP-PHONE
35
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Making and Answering Calls
TONE, FLASH and PAUSE buttons
TONE button
TONE
The
(
) button is used for rotary pulse dial
TONE
services and allows you to temporarily change from the
pulse to tone mode during a dialing operation.
When you hang up, the unit will automatically return to
the pulse mode.
FLASH button
The FLASH button functions as the hookswitch on a
regular telephone. If you misdial a telephone number,
press the FLASH button firmly.
REDIAL/PAUSE
FLASH
The FLASH button also allows you to use special
features of a host exchange (if connected) or local
telephone company services such as call waiting.
For further details, contact your host exchange supplier
or local telephone company.
Note:
●
TONE, FLASH and PAUSE can be stored
into a telephone number in the One-Touch
Dial and the JOG DIAL directory.
Entering pauses
When the REDIAL/PAUSE button is pressed during
dialing, a pause will be inserted. Pressing
REDIAL/PAUSE once creates a 5 second pause.
Example 1:
When your unit is connected to a host exchange, insert
a pause before the telephone number to get an outside
line.
9
PAUSE
Telephone number
Line access code
Example 2:
If a transmission error occurs during an overseas
transmission, add two pauses at the end of the telephone
number.
International
access code
Country Telephone
code number
PAUSE
PAUSE
36
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Making and Answering Calls
Dialing mode (touch tone or pulse)
When the unit is turned on, the unit will automatically set the dialing mode to “TONE” or “PULSE” if this feature
is set to “AUTO”.
If you cannot dial, change the dialing mode setting to “TONE” or “PULSE” by following the instructions below.
Dial keypad
MENU
Press MENU
.
1
2
1.SYSTEM SET UP
DIALING MODE
Display:
1
3
Press
Press
, then
.
.
START/COPY/SET
3
MODE=AUTO
▼ ▲
Press
Press
or
to select the desired setting.
4
5
/
START/COPY/SET
.
START/COPY/SET
[ ]
SETUP ITEM
Press MENU
.
6
Note:
●
If you change to a different telephone company and
this company uses a different dialing mode, reset the
dialing mode.
37
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One-Touch Dial
Storing names and telephone numbers in the
One-Touch Dial
The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialed
numbers. 10 stations are available.
●
The One-Touch Dial key 1 can be used as One-Touch Dial key 1 (DIAL MODE) or as a broadcast key
(BROADCAST). Both functions cannot be used at the same time. For the broadcast function, see
pages 64 and 65.
LOWER
One-Touch
Dial keys
HYPHEN
Press DIRECTORY PROGRAM
.
1
2
SECRET
Dial keypad
PRESS STATION
Display:
OR USE JOG-DIAL
For stations 1–5
Press one of the One-Touch Dial keys.
●
If you select One-Touch Dial key 1, select
“DIAL MODE” by pressing
. Then press
to go to the next prompt.
START/COPY/SET
For stations 6–10
LOWER
Press
Dial keys.
, then press one of the One-Touch
START/COPY/SET
DIRECTORY PROGRAM
Enter the station name, up to 10 characters, by
following the instructions on the next page.
3
Helpful hints:
NAME=John
Example:
●
To confirm the stored telephone numbers
and station names, print a telephone number
list (see page 139).
The stored names in the One-Touch Dial can
be searched for using the JOG DIAL
directory.
Press
.
START/COPY/SET
4
5
●
<S02>=
Example:
Enter the telephone number up to 30 digits.
●
To enter a hyphen in a telephone number, press
John
<S02>
Example:
HYPHEN (One-Touch Dial key 1).
<S02>=1114497
Example:
To keep the telephone number
secret
Press
.
START/COPY/SET
6
Press SECRET (One-Touch Dial key 3) after
entering the telephone number in step 5.
REGISTERED
PRESS STATION
OR USE JOG-DIAL
●
Once a secret number is set, it cannot be
viewed.
●
The telephone number will not appear on the
telephone number list.
● Pressing
SECRET does not count as a
digit.
●
To program other stations, repeat steps 2 to 6.
Press DIRECTORY PROGRAM to exit the
program.
To edit a stored station name
and number
7
Enter the desired name in step 3.
Enter the desired number in step 5.
To erase a stored station name and number,
see page 42.
38
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One-Touch Dial
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
Keys
Characters
1
[
]
{
a
d
g
j
}
b
e
h
k
+
c
f
–
2
3
4
5
6
r
/
=
,
.
_
:
;
?
|
1
2
3
4
5
6
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
i
L
l
Dial
keys
M
P
T
O
R
V
Y
m
S
t
n
p
u
w
o
q
v
x
s
7
7
8
9
8
y
W
Z
z
9
$
0
(
)
!
"
#
%
&
¥
@
^
’
→
0
1
2
3
HYPHEN key (Used to insert a hyphen.)
One-Touch
Dial keys
INSERT key (Used to insert one character or one space.)
SECRET key (Used to keep the telephone number secret.)
key (Used to move the cursor to the left.)
key (Used to move the cursor to the right.)
Arrow
keys
To enter another character using the same number key, move the cursor to the next space.
Note:
●
A hyphen entered in a telephone number is counted as two digits.
To select characters using the JOG DIAL
Instead of pressing the dial keys, you can select characters using the JOG DIAL.
1. Rotate
until the desired character
JOG DIAL
is displayed.
2. Press
to move the cursor to the next space.
●
The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.
Display order of characters
Capital
alphabet
JOG DIAL
: Rotating to
the right
Lower case
alphabet
Number
: Rotating to
the left
Symbol
39
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One-Touch Dial
Making a voice call using the One-Touch Dial
Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (see
page 38).
Press DIGITAL SP-PHONE or lift the handset.
1
TEL=
Display:
Handset
●
Confirm that there are no documents in the
document feeder tray.
For stations 1–5
Press the desired One-Touch Dial key.
For stations 6–10
Press LOWER , then press the desired
One-Touch Dial key.
2
One-Touch
Dial keys
TEL=<John>
Example:
JOG DIAL
DIGITAL SP-PHONE
When the other party answers, talk into the
microphone or handset.
LOWER
Microphone
3
4
When finished, press DIGITAL SP-PHONE or
hang up the handset.
Helpful hints:
●
To confirm the items stored in the One-Touch Dial,
print a telephone number list (see page 139).
●
You can use the JOG DIAL directory to select the
station name instead of using the One-Touch Dial
keys. Rotate
until the desired name is
JOG DIAL
displayed, then press DIGITAL SP-PHONE or lift
the handset.
40
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JOG DIAL
Storing names and telephone numbers
in the JOG DIAL directory
For rapid access to frequently dialed numbers, the unit also provides a JOG DIAL directory (100 stations) in
addition to the One-Touch Dial. For your convenience, the following 2 stations have been preprogrammed in
the JOG DIAL directory.
HELP-FAX (1-800-435-7329): If you cannot correct the problem after trying the help function (see page 19),
call using this station (see page 43).
IQ-FAX-CS (IQ-FAX Customer Service Center) (1-888-332-9728): If you have a problem with IQ-FAX, call
using this station (see page 43).
If you do not need the above stations, you can edit or erase them (see page 42).
SECRET
Dial keypad
Press DIRECTORY PROGRAM
.
1
PRESS STATION
Display:
OR USE JOG-DIAL
Rotate
until the following is displayed.
JOG DIAL
2
3
NAME=
Enter the name, up to 10 characters, by following
the instructions on page 39.
STOP
START/COPY/SET
DIRECTORY PROGRAM
/
JOG DIAL
NAME=Alice
Example:
Press
.
START/COPY/SET
Note:
4
5
6
NO.=
●
To confirm the stored names and telephone
numbers, print a telephone number list (see
page 139).
You can store items during a telephone
conversation.
Enter the telephone number up to 30 digits.
●
●
Example:
NO.=5552233
When the following message is displayed in
step 6, you can only store 5 items.
Press
.
START/COPY/SET
REGISTERED
SPACE= 5 DIRS.
Display:
●
●
If the unit shows “JOG-DIAL FULL” in step 1,
there is no space to store new stations. Edit
or erase unnecessary stations (see page 42).
NAME=
●
To program other items, repeat steps 3 to 6.
By rotating
to the right, stored
JOG DIAL
Press DIRECTORY PROGRAM to exit the
program.
items can be displayed. The order is as
follows: alphabet, number, symbol and
telephone number (when a name is not
stored).
7
To correct a mistake
To keep the telephone number secret
●
Press
or
to move the cursor to the
Press
(One-Touch Dial key 3) after
SECRET
incorrect character, then make the correction.
entering the telephone number in step 5.
●
Once a secret number is set, it cannot be viewed.
To delete a character
●
The telephone number will not appear on the
telephone number list.
●
Move the cursor to the character you want to
●
Pressing
does not count as a digit.
SECRET
delete and press
.
STOP
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JOG DIAL
Editing a stored name and number
Rotate
until the desired name is
Dial keypad
JOG DIAL
displayed.
1
Mary
Example:
DIRECTORY PROGRAM
Press
.
2
3
EDIT= DELETE=#
Press
to select “EDIT”.
NAME=Mary
●
If you do not need to edit the name, skip to step 5.
JOG DIAL
START/COPY/SET
DIRECTORY PROGRAM
Edit the name by following the instructions on
page 39.
4
5
Press
.
START/COPY/SET
Example:
NO.=0123456
●
If you do not need to edit the telephone number,
skip to step 7.
Edit the telephone number. For further details, see
page 41.
6
7
Press
.
START/COPY/SET
REGISTERED
Erasing a stored name and number
You can also erase a name and number stored in the One-Touch Dial by following the instructions below.
ERASE
Rotate
JOG DIAL
displayed.
until the desired name is
1
2
3
Smith
Example:
DIRECTORY PROGRAM
Press
Press
.
EDIT= DELETE=#
to select “DELETE”.
DELETE OK?
STOP
START/COPY/SET
DIRECTORY PROGRAM
JOG DIAL
YES: PRESS SET
●
If you do not want to erase the item, press
.
STOP
Note:
●
Press
.
START/COPY/SET
You can use the ERASE key to erase a name
ERASE
4
DELETED
The stored name and number are deleted.
and number. Press
after rotating
●
in step 1, then press
JOG DIAL
.
START/COPY/SET
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JOG DIAL
Making a voice call using the JOG DIAL directory
Before using this feature, program the desired names and telephone numbers into the directory (see page 41).
Dial keypad
Rotate
JOG DIAL
displayed.
until the desired name is
1
2
Lisa
Example:
Handset
Press DIGITAL SP-PHONE or lift the handset.
●
The unit will start dialing automatically.
DIALING
When the other party answers, talk into the
microphone or the handset.
3
4
STOP
TEL=<Lisa>
JOG DIAL
NAME/TEL NO.
DIGITAL SP-PHONE
When finished, press DIGITAL SP-PHONE or
hang up the handset.
Microphone
Note:
Helpful hint:
●
If the desired name has not been stored,
●
To confirm the items stored in the directory, print a
press STOP and dial the number manually.
telephone number list (see page 139).
To search for a name by the initial To confirm a stored telephone
number
Example: When you want to search for the name
“Lisa”
1. Rotate
until the desired name is
JOG DIAL
displayed.
1. Rotate
until any name is displayed.
JOG DIAL
Example:
repeatedly until any name with the
Kim
Example:
Allan
2. Press NAME/TEL NO.
.
5
2. Press
4567890
initial “L” is displayed (see the character table on
page 39).
●
To stop the operation, press STOP
.
Larry
3. Press DIGITAL SP-PHONE or lift the handset,
3. Rotate
to the right until “Lisa” is
JOG DIAL
displayed.
and the unit will automatically dial the number.
Lisa
●
To stop the operation, press STOP
.
4. Press DIGITAL SP-PHONE or lift the handset,
and the unit will automatically dial the number.
Note:
●
When you want to search for symbols (not alphabet
or numbers), press the
key in step 2.
43
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Caller ID
Caller ID service from the phone company
This unit is compatible with a Caller ID service offered by your local telephone company. To use this
feature, you must subscribe to a Caller ID service.
Caller ID and its capabilities
Caller ID allows you to view the name or telephone number of the caller before you answer the call. The calling
party information (name has priority) will be displayed after the first ring.
By using Caller ID, you have the option of whether or not to answer the call depending on the caller.
The unit also stores the caller’s information and prints a list automatically after every 35 calls.
●
To set this feature, see page 50.
●
To print out the Caller ID list manually, see page 139.
Important:
●
When you subscribe to a Caller ID service, set the following ring count settings to 2 or more rings:
— TAD/FAX mode ring count (p. 103)
— FAX ONLY mode ring count (p. 72), and
— TEL/FAX delayed ring count (p. 79).
How Caller ID is displayed
When a call is received, the display will show the
caller’s name after the first ring.
1
ROGER DAVIS
Example:
You can display the caller’s name and number
2
NAME/TEL NO.
respectively by pressing
.
ROGER DAVIS
123-456-7890
After hanging up, the caller’s information (name,
telephone number and the time of the call) will
automatically be saved in the Caller ID list (see
page 50).
3
NAME/TEL NO.
Note:
●
If the caller’s name and number cannot be received, the following message will be displayed.
NO NAME RCVD
Display:
●
●
When the unit is connected to a PBX system, you may not receive the caller’s information. Consult with your PBX supplier.
The Caller ID service is currently provided in calling areas by caller identification technology. When the
caller’s information cannot be received, the display will show as follows.
— If the caller dialed from an area which does not provide the Caller ID service:
OUT OF AREA
— If the caller has requested not to send their information:
PRIVATE CALLER
— If the caller made a long distance call:
LONG DISTANCE
44
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Caller ID
Viewing the Caller ID list on the display
The unit stores the caller’s information and makes a list of up to 35 callers in chronological order.
When the memory is full and the unit receives a new call, the oldest data will be automatically erased.
With the Caller ID list, the following convenient features are available.
— Viewing who has called you on the display (See below.)
— Dialing a telephone number from the list (See page 46.)
— Storing a telephone number for automatic dialing from the list (See page 47.)
— Printing out a Caller ID list (See page 139.)
Press
.
CALLER ID SEARCH
1
Example: 2 NEW CALLS
USE JOG-DIAL
Display:
Rotate JOG DIAL to search the Caller ID list (see
below).
2
3
If you want to know the caller’s phone number and
the date/time of the call, press NAME/TEL NO.
repeatedly while the display is showing the desired
name.
STOP
NAME/TEL NO.
JOG DIAL
CALLER ID SEARCH
●
The display will alternate the name, number and
date/time by pressing NAME/TEL NO.
.
WENDY ROBERTS
345-3809
Mar. 14 02:30PM
Press STOP to exit the Caller ID list.
4
Ex. When you search from the most recent call/oldest call
From the most recent call:
(rotating to the right)
From the oldest call:
2 NEW CALLS
(rotating to the left)
END
WENDY ROBERTS
New calls
Reviewed calls
MIKE TIMAR
ALLAN STONE
END OF NEW CALL
Note:
●
To move between calls, rotate JOG DIAL
.
●
●
●
The display will show “END OF NEW CALL” after the last new call in the list.
The display will show “END” after the last call in the list.
If the display shows “NO CALLER DATA” and a beep sounds, the Caller ID list is empty.
45
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Caller ID
Calling back from the Caller ID list
You can easily call back a telephone number recorded in the Caller ID list.
Important:
●
This feature is not available in the following cases.
— The telephone number includes data other than numbers (ie.,
— The telephone number information was not received.
or #).
Press
.
CALLER ID SEARCH
1
2
Handset
Example: 2 NEW CALLS
USE JOG-DIAL
Display:
Rotate JOG DIAL until the desired name or
telephone number is displayed.
Example: ALLAN STONE
Press DIGITAL SP-PHONE or lift the handset.
3
4
CALLER ID SEARCH
JOG DIAL
START/COPY/SET
When finished, press DIGITAL SP-PHONE or
hang up the handset.
DIGITAL SP-PHONE
Note:
●
You can send a fax by pressing
START/COPY/SET
with a document on the document feeder tray after
step 3.
●
If a telephone number is not displayed when pressing
the NAME/TEL NO. key, you cannot call back that
caller.
To edit 10 digit telephone numbers
into one of 4 patterns
Press
in step 2 to select a pattern.
Each time you press
, the number is arranged into
one of 4 different patterns.
a: Telephone number
b:
1– Area code – Telephone number
c: 1– Telephone number
d: Area code – Telephone number
46
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Caller ID
Storing a telephone number in the One-Touch Dial
and JOG DIAL directory from the Caller ID list
You can store a name and telephone number in the One-Touch Dial and JOG DIAL directory from the Caller ID
list.
Important:
●
This feature is not available in the following cases.
— The telephone number includes data other than numbers (ie.,
— The telephone number information was not received.
or #).
Press
.
CALLER ID SEARCH
b:
To store in the JOG DIAL directory:
Rotate
1
.
JOG DIAL
Example: 2 NEW CALLS
NAME=WENDY ROBE
Example:
USE JOG-DIAL
Display:
Press
.
START/COPY/SET
NO.=1233453809
Rotate JOG DIAL until the name you want to
store is displayed.
2
3
●
If the directory is full, a name and
number cannot be stored.
When storing, you can only store a
name up to 10 characters long. To
edit the name and number, see the
instructions on page 42.
Example: WENDY ROBERTS
●
Press DIRECTORY PROGRAM
.
PRESS STATION
OR USE JOG-DIAL
Press
.
START/COPY/SET
5
a:
To store in the One-Touch Dial memory:
For stations 1–5, press one of the One-Touch
Dial keys.
REGISTERED
4
LOWER
NAME=WENDY ROBE
Example:
Dial keypad
One-Touch Dial keys
Press
.
START/COPY/SET
<S02>1233453809
For stations 6–10, press LOWER , then press
one of the One-Touch Dial keys.
NAME=WENDY ROBE
Example:
Press
.
START/COPY/SET
<S06>1233453809
JOG DIAL
●
A new entry will overwrite any previous
information.
START/COPY/SET
CALLER ID SEARCH
DIRECTORY PROGRAM
●
●
If you are using One-Touch Dial key 1 as the
BROADCAST key (see page 64), One-Touch
Dial key 1 cannot be used for this feature.
When storing, you can only store a name up
to 10 characters long. To edit the name and
number, see the instructions on pages
38 and 39.
Note:
●
You cannot store caller information in the
One-Touch Dial and JOG DIAL directory if a
telephone number is not displayed.
47
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Caller ID
Erasing a name/number from the Caller ID list
You can erase some or all of the entries in the Caller ID list.
Erasing a specific caller’s information
Press
.
CALLER ID SEARCH
1
Example: 2 NEW CALLS
USE JOG-DIAL
Display:
Rotate JOG DIAL until the desired name is
2
3
displayed.
WENDY ROBERTS
STOP
CALLER ID SEARCH
JOG DIAL
Press ERASE
.
●
The caller’s information is erased.
DELETED
ERASE
ALLAN STONE
●
To erase other caller’s information, repeat steps
2 to 3.
Press STOP to exit the program.
4
Erasing all callers’ information
Press MENU three times.
1
MENU
3.CALLER SET UP
Display:
Press
.
START/COPY/SET
2
3
4
▼ ▲
PRESS[ ]&[SET]
Press
displayed.
or
until the following message is
CALL LIST ERASE
Press
.
START/COPY/SET
/
STOP
ALL ERASE OK?
START/COPY/SET
●
If you do not want to erase the information, press
STOP
.
Press
.
START/COPY/SET
5
ERASE COMPLETED
Press STOP to exit the program.
6
48
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Caller ID
Storing your area code
When this feature is set, the caller’s telephone number is displayed without the area code when a call is
received from the same area. If the call is received from outside your area, the telephone number will be
displayed with “1” at the beginning.
Press MENU three times.
Dial keypad
MENU
1
2
3
4
5
6
3.CALLER SET UP
Display:
Press
.
START/COPY/SET
▼ ▲
PRESS[ ]&[SET]
Press
or
until the following message is
displayed.
AREA CODE
Press
.
START/COPY/SET
/
STOP
CODE=
START/COPY/SET
Enter your area code using 3 digits with the dial
keypad.
Press
.
START/COPY/SET
REGISTERED
Press STOP to exit the program.
7
To erase the area code
●
Press STOP when your area code is displayed in
step 4. Then, press
.
START/COPY/SET
To exit the program, press
.
STOP
49
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Caller ID
Automatic Caller ID list
This feature prints a Caller ID list automatically after every 35 new calls.
After printing, only the oldest caller information will be erased when a new one is received.
When this feature is turned off, the unit will store the records of caller information, but will not print the Caller ID
list automatically.
Press MENU
.
Dial keypad
MENU
1
2
3
Display: 1.SYSTEM SET UP
2
6
Press
Press
, then
.
AUTO CALL. LIST
.
START/COPY/SET
MODE=ON
▼ ▲
Press
or
to select the desired setting.
/
4
5
●
If this feature is not required, select “OFF”.
START/COPY/SET
Press
.
START/COPY/SET
[ ]
SETUP ITEM
Press MENU
.
6
Sample of a Caller ID list
CALLER ID LIST
Jan. 04 1998 04:37PM
y NEW z
NO.
TELEPHONE NUMBER
TIME OF CALL
ANSWER
NAME
01
02
WENDY ROBERTS
ALLAN STONE
123-345-3809
456-103-2238
FAX
TAD
Jan. 04 02:35PM
Jan. 03 08:35AM
y OLD z
NAME
MIKE TIMAR
NO.
01
TELEPHONE NUMBER
789-345-1029
TIME OF CALL
ANSWER
TEL
Jan. 01 02:35PM
●
●
The NAME/TELEPHONE NUMBER/TIME OF CALL information are received through a Caller ID service.
ANSWER: How the call was received by the unit.
— FAX: Facsimile
— TAD: Telephone answering device
— TEL: Telephone
— PC:
Received by the PC.
When nothing is shown, there was no response.
50
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Voice Contact
Talking to the caller after fax transmission or
reception
You can have a conversation during the same call after the fax message is completed. This will save the added
expense and time of making another call.
This feature only works when the other party’s fax machine is equipped with a voice contact feature.
Initiating voice contact
Press DIGITAL SP-PHONE while transmitting or
receiving documents.
Handset
1
FACE DOWN
VOICE STANDBY
Display:
●
●
Your unit will call the other party with a distinctive
ring.
When the other party answers, your unit will emit
a distinctive ring.
Press DIGITAL SP-PHONE or lift the handset to
start talking.
2
DIGITAL SP-PHONE
Microphone
Note:
●
If you initiate voice contact during transmission, the
unit will call you with a distinctive ring after all of the
documents have been transmitted.
●
If you initiate voice contact during reception, the unit
will call you with a distinctive ring after the current page
of the document is received.
Receiving a request for voice contact
If the other party initiates voice contact, your unit
will sound a distinctive ring and the following will be
displayed.
1
Handset
PLEASE PICK UP
Display:
Press DIGITAL SP-PHONE or lift the handset
within 10 seconds of the distinctive ring to start
talking.
2
Note:
●
If you do not answer within 10 seconds of the
distinctive ring;
DIGITAL SP-PHONE
Microphone
—If in the TAD/FAX mode, your unit will play a greeting
message and record an incoming voice message.
—If in the FAX ONLY, TEL or TEL/FAX mode, the line
will be disconnected.
51
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Sending Faxes
Sending a fax manually
Open the document feeder tray.
Document guides
1
2
REDIAL/PAUSE
Dial keypad
Adjust the width of the document guides to the size
of the document.
Insert the document (up to 15 pages) FACE
FACE DOWN
3
DOWN until a single beep is heard and the unit
grabs the document.
STANDARD
repeatedly to
select the desired setting (see the bottom of
this page).
Display:
If necessary, press
RESOLUTION
4
5
6
7
Document
RESOLUTION feeder tray
Press DIGITAL SP-PHONE or lift the handset.
STOP
TEL=
START/COPY/SET
Dial the fax number.
DIGITAL SP-PHONE
TEL=5678901
Example:
When a fax tone is heard:
Press
, and hang up the
START/COPY/SET
handset if using it.
OR
When the other party answers your call:
Ask them to press their start button. When a fax
Note:
●
If you cannot send a fax, confirm the
tone is heard, press your
START/COPY/SET
problem by printing a journal report (see
page 139) and try to solve the problem (see
page 122).
and hang up the handset if using it.
CONNECTING.....
To feed more than 15 pages at a
time
Insert the first 15 pages of the document. Add the
extra pages (up to 15) before the last page is fed
into the unit.
To select the resolution
Select the desired resolution according to the type
of document.
For printed or typewritten
originals with normal-sized
characters.
STANDARD
For originals with
small printing.
To redial the last number
FINE
Press REDIAL/PAUSE
.
For originals with
minute printing.
●
If the line is busy, the unit will automatically redial
the number up to 5 times.
SUPER FINE
●
For originals containing
photographs, shaded
drawings, etc.
During redial, the following will be displayed.
HALF TONE
WAITING REDIAL
Display:
●
Using the fine, super fine or half tone setting will
increase the transmission time.
If the resolution setting is changed during feeding,
it will be effective from the next sheet.
The super fine resolution only works with other
To stop transmission
●
Press
.
STOP
To eject the document, press
again.
STOP
●
compatible fax machines.
52
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Sending Faxes
Sending a fax using the One-Touch Dial
Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (see
page 38).
Document guides
Open the document feeder tray.
Document
1
feeder tray
Adjust the width of the document guides to the size
2
of the document.
FACE DOWN
Insert the document (up to 15 pages) FACE
3
DOWN until a single beep is heard and the unit
grabs the document.
STANDARD
repeatedly to
select the desired setting (see the bottom of
page 52).
Display:
One-Touch
Dial keys
If necessary, press
RESOLUTION
4
5
LOWER
JOG DIAL
For stations 1–5
STOP
Press the desired One-Touch Dial key.
For stations 6–10
Press LOWER , then press the desired
One-Touch Dial key.
RESOLUTION
START/COPY/SET
DIGITAL SP-PHONE
FAX=<John>
Example:
CONNECTING.....
●
The unit will start transmission.
Helpful hints:
●
To confirm the items stored in the One-Touch Dial,
print a telephone number list (see page 139).
●
You can use the JOG DIAL directory to select the
station name instead of using the One-Touch Dial
keys. Rotate
until the desired name is
Fax auto redial
If the line is busy or there is no answer, the unit
will automatically redial the number up to
5 times.
JOG DIAL
displayed, then press
.
START/COPY/SET
●
The connecting tone will be heard during dialing to tell
you the status of the other party’s machine (see
page 67).
●
This feature is also available for;
— sending faxes using the JOG DIAL
directory (page 54), and
Note:
— delayed transmission (page 62).
●
●
If your fax does not transmit, press
During redial, the following will be displayed.
DIGITAL SP-PHONE and then repeat step 5. Verify
that the number dialed is answered by the other party’s
fax machine.
WAITING REDIAL
Display:
●
To cancel redialing, press
.
STOP
53
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Sending Faxes
Sending a fax using the JOG DIAL directory
Before using this feature, program the desired names and telephone numbers into the directory (see page 41).
Open the document feeder tray.
Document guides
1
2
3
Document
feeder tray
Adjust the width of the document guides to the size
of the document.
FACE DOWN
Insert the document (up to 15 pages) FACE
DOWN until a single beep is heard and the unit
grabs the document.
STANDARD
Display:
If necessary, press
select the desired setting (see the bottom of
page 52).
repeatedly to
RESOLUTION
4
5
NAME/TEL NO.
JOG DIAL
Rotate
until the desired name is
JOG DIAL
STOP
RESOLUTION
START/COPY/SET
DIGITAL SP-PHONE
displayed.
Alice
NAME/TEL NO.
Example:
●
To confirm the number, press
.
Press
.
START/COPY/SET
6
FAX=<Alice>
Example:
CONNECTING.....
The unit will start transmission.
●
Helpful hints:
●
To confirm the items stored in the directory, print a
telephone number list (see page 139).
●
The connecting tone will be heard during dialing to tell
you the status of the other party’s machine (see
page 67).
Note:
●
●
●
If the desired name has not been stored, press STOP
and dial the number manually.
For further details about using the JOG DIAL, see
page 43.
If your fax does not transmit, press
DIGITAL SP-PHONE and then repeat steps 5 and 6.
Verify that the number dialed is answered by the other
party’s fax machine.
54
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Sending Faxes
IQ-FAX
This feature can only be used by those who apply to the FaxSav service.
IQ-FAX is intelligent faxing which allows you to send faxes via the internet by using the IQ-FAX button. Behind
the IQ-FAX button is the FaxSav Global Fax Network which manages the delivery of your fax to any fax
machine in the world. It routes your fax via the best and most time efficient route and will automatically resend
your fax for you, if the receiving fax machine is unavailable.
This “fax-only” network has the added advantage of cost efficiency due to the internet being integrated into the
network. Every fax is secure since the FaxSav network utilizes the highest encryption legally allowed, ensuring
that your documents stay secure. You get the benefits of carefree faxing with savings associated with the use
of the internet. It is simple, quick, and secure.
For more information, contact FaxSav at 1-888-332-9728. This number is pre-programmed in the JOG DIAL
directory (see page 41).
How your fax is sent to the other party’s fax machine
R
1
2
Fax server
Your unit will send a
fax to the fax server.
The fax server will
The other party’s fax
machine will receive the
fax from the fax server.
receive the fax from your
unit, then send it to the
other party’s fax machine.
1 If any transmission errors occur between your unit and the fax server, your unit will automatically redial the
fax server up to 2 times.
2 If any transmission errors occur between the fax server and the other party’s fax machine, the fax server will
automatically redial the other party’s fax machine up to 4 times. If your fax is still not transmitted after 4
attempts, the fax server will fax a Non-Delivery Notice to you. In this case, there is no charge. Set your unit
to receive a fax.
How to apply for the FaxSav Internet service for your unit
Fill out the attached application form and fax it to 1-800-909-6649.
1
●
The FaxSav company will send you a welcome fax after they have activated your account.
●
There is no application or monthly fee. You pay only for the faxes you send.
To enable the IQ-FAX function from your fax machine, set feature setting #75 to “ON” (see page 56).
2
55
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Sending Faxes
Turning on the IQ-FAX function
Before programming, confirm that your application has been processed by FaxSav.
Dial keypad
MENU
Press
Press
.
MENU
1
2
1.SYSTEM SET UP
IQ-FAX
Display:
, then 7 5 .
Press
.
START/COPY/SET
3
4
MODE=OFF
▼ ▲
▼ ▲
Press
or
to select “ON”.
START/COPY/SET
/
MODE=ON
●
If this feature is not required, select “OFF”.
Press
.
START/COPY/SET
5
6
[ ]
SETUP ITEM
Press MENU
.
56
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Sending Faxes
Sending a fax using the Internet
Open the document feeder tray.
Document guides
Document
feeder tray
1
2
3
Adjust the width of the document guides to the size
of the document.
Dial keypad
Insert the document (up to 15 pages) FACE
DOWN until a single beep is heard and the unit
grabs the document.
FACE DOWN
STANDARD
repeatedly to
select the desired setting (see the bottom of
page 52).
Display:
If necessary, press
RESOLUTION
4
5
6
One-Touch
Dial keys
Press
.
IQ-FAX
START/COPY/SET
IQ-FAX
IQFAX TO WHERE?
BROADCAST
Enter the fax number using the dial keypad,
JOG DIAL
One-Touch Dial or
.
JOG DIAL
RESOLUTION
●
You can use the BROADCAST key (see
pages 64 and 65).
FAX=
Press
.
START/COPY/SET
Note:
7
●
If you send a fax using a PC, this feature
cannot be used with the button
TRYING IQ-FAX
IQ-FAX
(see pages 112, 113 and 117).
CONNECTING.....
SENDING P1
If you cannot send a fax
Contact FaxSav at 1-888-332-9728.
SENT TO SERVER
The FaxSav customer service center may send
you a program update. While receiving this
update, you will not be able to operate the unit
and the following message will be displayed for
about 3 minutes. During this time, you also will
not be able to operate extension telephones, if
they are connected.
●
If the number you dialed is out of the FaxSav
network service area, the unit will show the
following messages and send the fax directly
over the telephone line.
OUT OF NETWORK
LOADING IQ-DATA
Display:
SENDING NORMAL
If a loading error occurs, the unit will display the
following message.
●
If “OUT OF NETWORK” is displayed when
sending a fax long distance or internationally
using IQ-FAX, then contact FaxSav at
1-888-332-9728.
LOADING ERROR
In this case, contact FaxSav at 1-888-332-9728.
57
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Sending Faxes
Documents you can send
Minimum size
Maximum size
Effective scanning area
Document weight
Single sheet:
Scanned
area
45 /m2 to 90 /m2
g
g
(12 lb. to 24 lb.)
Multiple sheets:
4 mm
128 mm
(5w)
60 /m2 to 75 /m2
g
g
208 mm (83⁄16w)
(16 lb. to 20 lb.)
216 mm (81⁄2w)
Paper width
216 mm (81⁄2w)
Note:
●
●
●
Remove clips, staples or other similar fastening objects.
Check that ink, paste or correction fluid has dried.
Do not send the following types of documents. Use copies for fax transmission.
— Chemically treated paper such as carbon or carbonless duplicating paper
— Electrostatically charged paper
— Heavily curled, creased or torn paper
— Paper with a coated surface
— Paper with a faint image
— Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)
58
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Sending Faxes
Sending faxes by following the voice guide
You can send the documents by following the voice guide. After transmission, the voice guide will turn off
automatically.
Press MENU four times.
1
4.SEND GUIDE
Dial keypad
Display:
Press
.
HELP
FACE DOWN
2
Voice guide:
To transmit, insert the document face
down until you hear the beep.
Insert the document FACE DOWN until a beep
tone is heard.
3
Voice guide:
HELP
START/COPY/SET
DIGITAL SP-PHONE
MENU
Press the speaker phone button, then dial
the phone number. When the fax tone is
heard, press the start button.
Press
.
DIGITAL SP-PHONE
4
5
6
Dial the fax number.
When a fax tone is heard, press
START/COPY/SET
.
Voice guide:
Start transmission.
Note:
●
You can lift the handset instead of pressing
in step 4.
DIGITAL SP-PHONE
59
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Sending Faxes
Sending report for confirmation
The sending report will provide you with a printed record of the fax transmission result.
One of the following choices is available.
ERROR: The sending report will print out only when fax transmission fails (pre-selected setting).
ON:
OFF:
The sending report will always print out, indicating whether fax transmission is successful or not.
The sending report will not print.
Dial keypad
MENU
Press MENU
.
1
2
1.SYSTEM SET UP
SENDING REPORT
Display:
Press
Press
, then 0 4 .
.
START/COPY/SET
3
MODE=ERROR
▼ ▲
Press
Press
or
to select the desired setting.
4
5
/
START/COPY/SET
.
START/COPY/SET
[ ]
SETUP ITEM
Press MENU
.
6
Sample of a sending report
SENDING REPORT
Jan. 20 1998 01:19PM
CODE
NO.
START TIME
USAGE TIME MODE
PAGES RESULT
OTHER FACSIMILE
01 2345678
Jan. 20 01:18PM 00'51
SND
COMMUNICATION ERROR (43)
00
SND:
Sent directly.
Communication
message
(See page 122.)
Error code
IQ-FAX: Sent to the fax
server.
(for service
personnel
use only)
Note:
●
If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network
will send a Non-Delivery Notice to your unit.
60
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Sending Faxes
Automatic journal report
This feature prints a journal report automatically after every 35 new fax communications.
After printing, only the oldest communication result will be erased when a new communication occurs.
When this feature is deactivated, the unit will store the records of the fax communications, but will not print the
journal report automatically.
Dial keypad
MENU
Press MENU
.
1
2
1.SYSTEM SET UP
AUTO JOURNAL
Display:
Press
Press
, then 2 2 .
.
START/COPY/SET
3
4
5
6
MODE=ON
▼ ▲
Press
or
to select the desired setting.
/
●
If this feature is not required, select “OFF”.
START/COPY/SET
Press
.
START/COPY/SET
[ ]
SETUP ITEM
Press MENU
.
Sample of a journal report
JOURNAL
Jan. 25 1998 05:22PM
PAGES RESULT
NO.
START TIME
USAGE TIME MODE
CODE
OTHER FACSIMILE
01 3332222
02 9998765
03 John
04 555556677
05
Jan. 21 02:14PM 00'45
Jan. 21 03:17PM 00'58
Jan. 21 05:18PM 00'48
Jan. 22 10:35AM 02'45
03'50
SND
IQ-FAX
RCV
SND
SND
OK
OK
OK
01
02
01
03
05
03
COMMUNICATION ERROR (43)
OK
OK
RCV
SND:
Sent directly.
Communication
message
(See page 122.)
Error code
IQ-FAX: Sent to the fax
server.
RCV:
(for service
personnel
use only)
Received directly.
Note:
●
If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network
will send a Non-Delivery Notice to your unit.
61
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Sending Faxes
Delayed transmission
(sending a fax at a specified time)
Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take
advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be
reserved to take place up to 24 hours in advance.
Insert the document FACE DOWN.
1
STANDARD
Display:
Dial keypad
Press MENU
.
FACE DOWN
2
3
1.SYSTEM SET UP
Press
Press
, then 2 5 .
DELAYED SEND
.
START/COPY/SET
One-Touch
Dial keys
4
5
6
STOP
MODE=OFF
▼ ▲
▼ ▲
START/COPY/SET
MENU
Press
Press
or
to select “ON”.
/
MODE=ON
JOG DIAL
.
START/COPY/SET
FAX=
Enter the fax number using the dial keypad,
7
8
One-Touch Dial or
.
JOG DIAL
Press
.
START/COPY/SET
TIME=12:00AM
Enter the transmission start time.
9
Note:
Example (using the dial keypad): 11:30PM
●
You can receive, transmit and copy
1 1 3 0
Press
, then press
to select “PM”.
documents while delayed transmission is set.
TIME=11:30PM
until “AM” is displayed.
●
To select “AM”, press
To cancel the delayed
transmission setting
Press
.
START/COPY/SET
10
11
[ ]
SETUP ITEM
1. Press STOP while the unit is idle.
Press MENU
.
SEND CANCELED?
Display:
SEND AT 11:30PM
YES: PRESS SET
●
When the programmed time arrives, the unit will
automatically start transmission.
2. Press
.
START/COPY/SET
62
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Sending Faxes
From memory
The unit is able to scan and store documents into memory, and then transmit the stored documents.
The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the
CCITT No. 1 test chart, see page 146.
Setting memory transmission
Press MENU
.
Dial keypad
MENU
1
1.SYSTEM SET UP
SEND BY MEMORY
Display:
1
5
Press
Press
, then
.
2
.
START/COPY/SET
3
4
MODE=OFF
▼ ▲
▼ ▲
Press
or
to select “ON”.
/
MODE=ON
START/COPY/SET
●
If this feature is not required, select “OFF”.
Press
.
START/COPY/SET
5
6
[ ]
SETUP ITEM
Press MENU
.
Transmitting documents from memory
Insert the document FACE DOWN.
1
2
Dial keypad
Enter the fax number using the dial keypad,
One-Touch Dial or
.
JOG DIAL
FACE DOWN
When using the dial keypad or
, press
JOG DIAL
3
.
START/COPY/SET
●
The document will be fed into the unit and
scanned into memory.
After storing all of the pages, the unit will transmit
the documents.
The amount of memory used will be shown as a
percentage on the display.
One-Touch
Dial keys
STOP
●
START/COPY/SET
JOG DIAL
PAGES=01
05
Display:
Amount of memory used
Note:
●
The stored documents will be automatically erased after transmission.
●
●
●
To cancel the memory transmission, press
If you select the fine, super fine or half tone resolution, the number of documents that can be sent will decrease.
If the stored pages exceed the memory capacity, the transmission will be canceled.
during or after scanning the document.
STOP
63
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Sending Faxes
Multiple stations
This feature is useful when you send the same documents to selected parties whose telephone numbers are
stored in the One-Touch Dial and JOG DIAL directory frequently. You must program the desired parties into
the BROADCAST key (One-Touch Dial key 1).
Important:
●
Before programming, make sure that the desired telephone numbers have been stored into the One-Touch
Dial or JOG DIAL directory.
●
The BROADCAST key can be used as One-Touch Dial key 1 or as the broadcast key.
Programming the BROADCAST key with telephone numbers
Press DIRECTORY PROGRAM
.
Press
after entering
START/COPY/SET
1
6
7
all of the desired stations.
PRESS STATION
Display:
Press DIRECTORY PROGRAM to exit
the program.
OR USE JOG-DIAL
Press BROADCAST .
2
DIAL MODE
▼ ▲
LOWER
Press
Press
or
to select “BROADCAST”.
BROADCAST
3
One-Touch
Dial keys
BROADCAST
▼ ▲
.
START/COPY/SET
4
5
DIR=
[000]
Enter the stations.
a:
Using the One-Touch Dial:
For stations 2–5, press the preset One-Touch
Dial key.
For stations 6–10, press LOWER , then press
the preset One-Touch Dial key.
STOP
/
DIR=Luke
[001]
Example:
JOG DIAL
START/COPY/SET
DIRECTORY PROGRAM
b:
Using the JOG DIAL directory:
Rotate until the desired name is
JOG DIAL
displayed (up to 100 stations).
John
[001]
Example:
Press
.
START/COPY/SET
Note:
●
If you make a mistake while programming,
press , then make the correction.
John
[002]
STOP
●
Confirm the stored numbers by printing a
telephone number list (see page 139).
●
To enter other stations, repeat this step (up to
109 stations).
64
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Sending Faxes
Using the BROADCAST key
The documents will be scanned and stored into memory when using the BROADCAST key. After transmission,
the stored documents will be erased automatically.
The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the
CCITT No. 1 test chart, see page 146.
Insert the document FACE DOWN.
1
Press BROADCAST .
FACE DOWN
2
●
The documents will be fed into the unit and
scanned into memory. Then the unit will transmit
the data to each station, calling each number
sequentially.
Note:
●
If you select the fine, super fine or half tone resolution,
the number of pages that the unit can transmit will
decrease.
STOP
●
If one of the stations is busy or does not answer, the
station will be skipped. All skipped stations will be
redialed up to 5 times after all of the other stations
have been called.
START/COPY/SET
BROADCAST
To cancel the broadcast setting
1. Press STOP while the unit displays
“BROADCASTING”.
SEND CANCELED?
YES: PRESS SET
Display:
2. Press
.
START/COPY/SET
Broadcast report
After all of the transmissions have been completed, the unit will automatically print the following report.
Sample of a broadcast report:
BROADCAST REPORT
(1/1)
Jan. 10 1998 03:36PM
PAGES (IQ-FAX) RESULT
NO.
START TIME
USAGE TIME
OTHER FACSIMILE
001 Mike
002 Peter
003 Sam
004 Kim
Jan. 10 03:31PM
Jan. 10 03:33PM
Jan. 10 03:34PM
Jan. 10 03:35PM
01'10
01'08
01'09
01'10
OK
OK
OK
OK
02
02
02
02
TOTAL
004'37
(008)
008
The “ ” mark in this column
shows the fax has been sent
to the fax server.
Total number of
pages sent to
the fax server.
65
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Sending Faxes
Overseas
You may experience difficulty when transmitting documents overseas. This feature makes sending documents
easier as the transmission speed is slowed down. Before starting transmission, follow the steps below.
Press MENU
.
Dial keypad
MENU
1
1.SYSTEM SET UP
OVERSEAS MODE
Display:
2
3
Press
Press
, then
.
2
.
START/COPY/SET
3
4
MODE=OFF
▼ ▲
▼ ▲
Press
or
to select “ON”.
MODE=ON
/
●
If this feature is not required, select “OFF”.
START/COPY/SET
Press
.
START/COPY/SET
5
6
[ ]
SETUP ITEM
Press MENU
.
Note:
●
After transmission, this feature will turn off
automatically.
●
●
This feature is not available for transmission using the
BROADCAST key.
A slower transmission speed will lengthen the call
duration. Therefore, the calling charge may be higher.
66
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Sending Faxes
Connecting tone
This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several
seconds when you send a fax using the One-Touch Dial or JOG DIAL directory. This will tell you the status of
the other party’s machine.
If you hear a:
— Fax tone:
The other party’s machine is ready for reception.
— Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or ran out of paper.
Check with the other party.
— Busy tone:
The other party’s machine is busy. Let the unit continue redialing or press
again later.
and try
STOP
If this feature is not required, turn it off.
Press MENU
.
Dial keypad
MENU
1
1.SYSTEM SET UP
CONNECTING TONE
Display:
7
6
Press
Press
, then
.
2
.
START/COPY/SET
3
MODE=ON
▼ ▲
Press
or
to select the desired setting.
4
5
6
●
If this feature is not required, select “OFF”.
STOP
/
Press
.
START/COPY/SET
START/COPY/SET
[ ]
SETUP ITEM
Press MENU
.
Note:
●
The connecting tone volume cannot be adjusted.
67
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Receiving Faxes
Setting the unit to receive calls
Option A
Option B
To receive voice and fax
calls automatically.
You have a separate
telephone line just for
fax calls.
How you
want the unit
to receive
faxes
Voice/Fax call
Fax call
TAD/FAX mode
(Telephone Answering Device/
Facsimile mode)
FAX ONLY mode
(See page 71.)
(See page 87.)
PRE-SELECTED SETTING
AUTO ANSWER is ON.
AUTO ANSWER is ON.
You have to
set this.
●
When the AUTO ANSWER light
is on, AUTO ANSWER is on.
AUTO ANSWER
TAD/FAX ON
To turn the AUTO ANSWER light
on, press
AUTO ANSWER light
.
AUTO ANSWER
When receiving voice calls:
The unit will activate the answering
All incoming calls will be answered
as faxes.
device and record voice messages.
In the FAX ONLY mode, any call
received on the line will be
This is how
When receiving fax calls:
The unit will activate the fax function
to receive documents.
the unit
answered, and the unit will try to
receive a fax - the display will show
“CONNECTING.....”. If it does not
show “RECEIVING P1”, then the
incoming call was not a fax.
will operate.
68
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Receiving Faxes
Option C
Option D
Other options
Voice mail
If you have a
voice mail
service from
your telephone
company, you
also need to
subscribe to a
Distinctive Ring
service. See
pages 74 and
75.
To answer all voice and
fax calls yourself.
You have a Distinctive Ring
service from the telephone
company (this allows you to
have up to 3 telephone
numbers on the same line).
2 number example
To the same line
Telephone No.
(555-1111)
Facsimile No. (555-1333)
Voice/Fax call
With PC
If you have a
computer
attached to the
same telephone
line, see page
73.
To activate the Distinctive Ring
TEL mode
mode, select the same ring pattern
assigned to the facsimile number in
feature #31 (see pages 74 and 75).
(See page 70.)
AUTO ANSWER is OFF.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short rings)
D: Other triple ring (short-short-long
rings)
TEL/FAX mode
If you are near
the unit and
want to use it to
receive your
voice calls
●
When the AUTO ANSWER light
is off, AUTO ANSWER is off.
yourself and fax
calls
automatically,
see pages 76 to
79.
To turn the AUTO ANSWER light
off, press
.
AUTO ANSWER
Remote
activation
When the unit rings, you must
answer all calls.
The unit will automatically answer
calls received at your facsimile
number. If a call is received at the
other telephone number, the unit will
operate based on the receive mode
you selected.
If you answer a
telephone in
another room
and hear fax
tones, you can
activate the unit
remotely by
●
If you hear a fax calling tone (slow
beep) or no sound is heard, press
.
START/COPY/SET
pressing 9.
See page 80.
69
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Receiving Faxes
TEL mode
(answering all calls manually)
Turn off the AUTO ANSWER mode by pressing
until the AUTO ANSWER light turns off.
AUTO ANSWER
DIGITAL SP-PHONE
●
The display will show the following.
Handset
TEL MODE
Display:
When the unit rings, press DIGITAL SP-PHONE
or lift the handset to answer the call.
1
2
When:
AUTO ANSWER
TAD/FAX ON
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
OFF
press START/COPY/SET
.
STOP
START/COPY/SET
CONNECTING.....
Hang up the handset, if using it.
3
●
The unit will start reception.
Note:
●
If you do not answer the call within 15 rings, the unit
will temporarily activate the answering device. If you
want to change to the TAD/FAX mode, enter the
remote operation ID (see page 96) during the greeting
message.
To stop receiving
Memory reception
Press
.
When a printing problem is detected, the unit
will temporarily store the received document
into memory.
While documents are in memory, the unit will:
— display an error message and the following
message alternately;
STOP
Friendly reception feature
When you answer a call and hear a fax calling tone (slow
beep), the unit will automatically start receiving even if
you do not press
.
START/COPY/SET
FAX IN MEMORY
Display:
●
If this feature is not required, set to “OFF” (see
page 82).
— alert you with slow beeps (Memory
reception alert).
●
Follow the instructions on pages 123 and 124
to solve the problem and print the stored
document.
●
For memory capacity, see page 146.
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Receiving Faxes
FAX ONLY mode
(all calls are received as faxes)
Changing the AUTO ANSWER setting to the FAX ONLY mode
Press MENU
.
Dial keypad
MENU
1
2
1.SYSTEM SET UP
AUTO ANSWER
Display:
7
7
Press
, then
.
Press START/COPY/SET
.
3
4
5
MODE=TAD/FAX ▼ ▲
Press
or
to select “FAX ONLY”.
MODE=FAX ONLY▼ ▲
/
AUTO ANSWER
TAD/FAX ON
START/COPY/SET
ON
Press START/COPY/SET
.
[ ]
SETUP ITEM
Press MENU
.
6
7
If the AUTO ANSWER light is off, turn it on by
pressing
.
AUTO ANSWER
FAX ONLY MODE
●
The unit will automatically answer all calls and
only receive fax documents.
●
The number of rings before a call is answered
can be changed (see page 72).
Note:
●
This mode should not be used on a telephone line
which is used for both voice and fax calls. When the
unit answers the call, fax communication is attempted
with the other fax machine even if someone is trying to
call you.
● To change to the TAD/FAX or TEL/FAX mode, select
“TAD/FAX” or “TEL/FAX” in step 4.
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Receiving Faxes
Setting the ring count in the FAX ONLY mode
This setting determines the number of rings before the unit answers a call in the FAX ONLY mode.
You can choose from 1 to 4 rings.
Helpful hints:
●
To answer a call before the unit does, increase the number of rings.
●
If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your
unit answered or not. Decrease the number of rings.
Select “FAX ONLY” in step 4 of feature setting #77
(see page 71).
Dial keypad
MENU
1
2
3
Press MENU
.
1.SYSTEM SET UP
FAX RING COUNT
Display:
0
6
Press
, then
.
Press START/COPY/SET
.
4
RING=2
▼ ▲
/
START/COPY/SET
Press
or
to select the desired number, or
5
6
7
enter the number using the dial keypad.
Note:
●
If you subscribe to a Caller ID service, set
this ring count setting to 2 or more rings.
Press START/COPY/SET
.
[ ]
SETUP ITEM
Press MENU
.
If you have a telephone line just for receiving faxes, we recommend the
following setup.
Line 1 – Voice calls
Wall jack
Line 2 – Fax calls
Only a fax machine
is connected.
Example: A telephone line is used for voice calls and a separate telephone line for faxes. Therefore, two
telephone lines are used. When someone is sending a fax, the fax machine will ring twice (see
above).
72
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Receiving Faxes
Setting up with a computer
Always connect the fax machine directly to the wall jack.
If you use the Multi-Function Center software, follow the instructions on pages 106 to 121.
Wall jack
Fax machine
Wall jack
Computer
Note:
●
Turn off the AUTO ANSWER mode on the fax machine.
●
The device which has the shortest ring count will answer a call first.
73
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Receiving Faxes
Distinctive Ring service
(ring pattern detection feature)
This feature can only be used when you subscribe to a Distinctive Ring service from your telephone
company. For more information on the availability of this service, contact your telephone company
before activating this feature.
This feature will work irregardless of the AUTO ANSWER or receive mode settings.
What is a Distinctive Ring service?
A Distinctive Ring service will give you up to 3 telephone numbers on a single telephone line, each having a
different ringing pattern.
Ring patterns:
Standard ring (one long ring)
Double ring
Triple ring
(two short rings)
(short-long-short rings)
Other triple ring (short-short-long rings)
When you subscribe to a Distinctive Ring service, you can assign telephone numbers for personal numbers,
business numbers, fax numbers, and so on.
When a call is received, you will know which number is being called by the ringing pattern.
Example:
Your telephone number
012 1234
Ring pattern
Standard ring
Double ring
Triple ring
Use
Personal
Business
Facsimile
012 5678
012 9876
To use one of the telephone numbers as a facsimile
number
Program the ring pattern assigned to the facsimile number (see the next page).
When the unit detects a call matching the selected Distinctive Ring pattern, it will activate the fax function.
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Receiving Faxes
Setting the Distinctive Ring pattern assigned for faxes
Select the ring pattern of the facsimile number that is assigned by your telephone company.
Press MENU
.
Dial keypad
MENU
1
2
3
1.SYSTEM SET UP
RING DETECTION
Display:
, then 3 1 .
Press
Press START/COPY/SET
.
MODE=OFF
▼ ▲
Press
or
to select the ring pattern to be
4
assigned to the facsimile number.
/
A:
B:
C:
D:
Standard ring (one long ring)
Double ring (two short rings)
Triple ring (short-long-short rings)
Other triple ring (short-short-long rings)
START/COPY/SET
OFF: Turns off the feature (pre-selected setting).
Press START/COPY/SET
.
5
6
PRINTING
●
The unit will print an information list.
[ ]
SETUP ITEM
Press MENU
.
Note:
●
The unit will automatically answer a Distinctive Ring
call after the second ring irregardless of the AUTO
ANSWER, receive mode or ring count setting.
If you have only 1 Distinctive Ring number, you most
likely will use setting “B”.
●
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Receiving Faxes
TEL/FAX mode
(receiving voice calls with rings and fax calls without
rings when you are near the unit)
Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing.
When a call is received, the unit will work as follows. If you connected an extension telephone, see the next
page.
The following message will
be played after the TEL/FAX
delayed rings.
The unit will ring up to
3 times.***
“Hello! To send a fax, start
transmission.
To speak with someone,
please wait.”
Answer the
call using
the handset.
OR
If the call is not answered,
the following message will
be played.****
“No one is available to
take your call right now.
Please try again later.
Thank you.”
Silent fax recognition
ring count
Voice call
The unit will not ring.*
The unit will automatically
activate the fax function for fax
machines that do not send a fax
calling tone.
A call is
received.
TEL/FAX delayed
ring count
The unit will
Fax calling tone**
automatically receive
documents without
ringing.
**** A telephone fee will be charged to the caller from this point.
**** A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not have
this capability.
**** While ringing, the unit will emit a different ring back tone to the calling party.
**** You can record your own greeting message (see page 89).
Note:
●
Some fax messages that are transmitted manually may not send a fax calling tone. These calls must be
received manually.
●
You must set the ringer to ON.
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Receiving Faxes
Ring pattern when an extension telephone is connected
The following message will
be played after the TEL/FAX
delayed rings.
The unit will ring up to
3 times.***
(The extension telephone
will not ring.)
“Hello! To send a fax, start
transmission.
To speak with someone,
please wait.”
Answer the
call using
the handset.
OR
If the call is not answered,
the following message will
be played.****
“No one is available to
take your call right now.
Please try again later.
Thank you.”
Silent fax recognition
ring count
Voice call
The extension telephone
will ring twice.*
(The unit will not ring.)
The unit will automatically
activate the fax function for fax
machines that do not send a fax
calling tone.
A call is
received.
TEL/FAX delayed
ring count
Fax calling tone**
The unit will automatically
receive documents
without ringing.
TEL/FAX delayed ring count:
Up to four ring signals will be generated before the unit answers,
depending on feature setting #78 on page 79. In the TEL/FAX mode, the
unit will not generate an audible ring during this time.
Silent fax recognition ring count: The unit generates audible rings to indicate that it is receiving a voice call.
Three to six rings will be generated, depending on feature setting #30 on
page 79. This signal will not ring at an extension telephone.
Note:
● The unit will display the following when the extension telephone starts to ring.
INCOMING CALL
Display:
●
You must set the ringer to ON.
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Receiving Faxes
Changing the AUTO ANSWER setting to the TEL/FAX mode
Select “TEL/FAX” in step 4 of feature setting #77
(see page 71).
1
●
The unit will print an information list.
If the AUTO ANSWER light is off, turn it on by
2
pressing
.
AUTO ANSWER
●
The unit will play the TEL/FAX greeting message
and the display will show the following message.
TEL/FAX MODE
Display:
AUTO ANSWER
TAD/FAX ON
ON
We recommend the following setup.
Wall jack
Only a fax machine
is connected.
You are always near
the unit.
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Receiving Faxes
TEL/FAX delayed ring count
This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can
choose from 1 to 4 rings.
When an extension telephone is not connected, this setting does not need to be changed.
Dial keypad
MENU
Press MENU
.
1
2
1.SYSTEM SET UP
TEL/FAX RING
Display:
7
8
Press
, then
.
Press START/COPY/SET
.
3
RING=2
▼ ▲
Press
or
to select the desired number, or
/
4
5
6
enter the number using the dial keypad.
START/COPY/SET
Press START/COPY/SET
.
Note:
[ ]
●
If the number of rings is increased, you may
not be able to receive documents from some
older model fax machines which do not send
a fax calling tone.
If you subscribe to a Caller ID service, set
this ring count setting to 2 or more rings.
SETUP ITEM
Press MENU
.
●
Silent fax recognition ring count
When the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of rings can be
changed up to 6. If a voice call is not answered within the selected number of rings (3 to 6 rings), the unit will
automatically start to receive a fax.
Dial keypad
MENU
Press MENU
.
1
2
1.SYSTEM SET UP
SILENT FAX RING
Display:
3
0
Press
, then
.
Press START/COPY/SET
.
3
RING=3
▼ ▲
Press
or
to select the desired number, or
/
4
5
6
enter the number using the dial keypad.
START/COPY/SET
Press START/COPY/SET
.
Note:
[ ]
SETUP ITEM
●
If the number of rings is increased, you may
not be able to receive documents from some
older model fax machines which do not send
a fax calling tone.
Press MENU
.
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Receiving Faxes
Extension telephone
When you connect an extension telephone on the same line, you can receive fax documents using the
extension telephone.
You do not have to go to the unit and press START/COPY/SET
.
Important:
●
Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.
When the extension telephone rings, lift the
handset of the extension telephone.
1
To the same line
When:
2
—document reception is required,
—a fax calling tone (slow beep) is heard, or
—no sound is heard,
Extension telephone
Note:
press
firmly.
(pre-selected fax activation code)
9
Hang up the handset.
●
You can change the fax activation code (see
below).
3
●
The unit will start reception.
Fax activation code
The fax activation code is used when receiving faxes using an extension telephone (see above).
Important:
●
This code should be different from the remote operation ID (see page 96).
Press MENU
.
Dial keypad
MENU
1
2
3
1.SYSTEM SET UP
FAX ACTIVATION
Display:
4
1
Press
, then
.
Press START/COPY/SET
.
MODE=ON
▼ ▲
Press
or
to select “ON”.
4
5
●
If this feature is not required, select “OFF”.
/
Press START/COPY/SET
.
START/COPY/SET
CODE= 9
●
The display will show the pre-selected code.
Enter the new code number.
6
7
●
This code can be from 2 to 4 digits in length
Note:
using 0–9 and
.
●
If you subscribe to some special telephone
company services which require a code, all
or part of the fax activation code must be
different from the service access code.
The fax activation code should not be set to
“0000”.
Press START/COPY/SET
.
[ ]
SETUP ITEM
●
Press MENU
.
8
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Receiving Faxes
Other size documents
When the size of the document sent by the other party is as large as, or larger than the recording paper, the
unit can reduce each page of the document and print it out on the recording paper by programming a suitable
reduction rate.
The reduction rate is determined by a combination of the size of the recording paper and received document.
Recommended reduction rate:
Mode
100%
Size of recording paper
Size of original document
Legal
Letter
Legal
Letter
Letter
Letter, A4
Letter
Legal
A4
92%
(pre-selected)
86%
72%
Legal
Letter = 216 mmq279 mm (81⁄2wq11w)
Legal = 216 mmq356 mm (81⁄2wq14w)
A4
= 210 mmq297 mm (May not be available in the United States.)
Press MENU
.
Dial keypad
MENU
1
2
1.SYSTEM SET UP
RCV REDUCTION
Display:
3
6
Press
, then
.
Press START/COPY/SET
.
3
4
MODE=92%
▼ ▲
Press
or
to select the desired setting.
/
●
If this feature is not required, press
“100%”.
to select
START/COPY/SET
Press START/COPY/SET
.
5
6
[ ]
SETUP ITEM
Press MENU
.
Note:
●
Documents usually have a heading on the top of each page which contains the sender’s name/telephone
number. This increases the length of each page. Therefore, using the reduction mode is recommended.
If the appropriate reduction rate is not programmed, the document will be divided.
●
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Receiving Faxes
Memory reception alert
When received documents are stored into memory, the unit will alert you with beep tones. If you hear slow
beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop.
Dial keypad
MENU
Press MENU
.
1
2
1.SYSTEM SET UP
RECEIVE ALERT
Display:
, then 4 4 .
Press
Press START/COPY/SET
.
3
MODE=ON
▼ ▲
Press
or
to select the desired setting.
4
5
6
/
●
If this feature is not required, select “OFF”.
START/COPY/SET
Press START/COPY/SET
.
[ ]
SETUP ITEM
Press MENU
.
Friendly reception
The friendly reception feature allows you to receive fax documents automatically without pressing
START/COPY/SET (see page 70).
When this feature is deactivated, you have to press START/COPY/SET to receive fax documents each time
you answer a fax call.
Press MENU
.
Dial keypad
MENU
1
2
1.SYSTEM SET UP
FRIENDLY RCV
Display:
4
6
Press
, then
.
Press START/COPY/SET
.
3
MODE=ON
▼ ▲
Press
or
to select the desired setting.
4
5
/
●
If this feature is not required, select “OFF”.
START/COPY/SET
Press START/COPY/SET
.
[ ]
SETUP ITEM
Press MENU
.
6
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Receiving Faxes
Pager call - when your unit receives a fax
This feature allows your unit to call your pager when your unit receives a fax document.
Press MENU
.
Press START/COPY/SET
.
1
2
7
●
The unit will dial the stored number.
1.SYSTEM SET UP
FAX PAGER CALL
Display:
PAGER TEST
7
0
Press
, then
.
Confirm if the message is displayed on
your pager.
8
9
Press START/COPY/SET
.
3
4
Press DIGITAL SP-PHONE
.
MODE=OFF
▼ ▲
▼ ▲
Press
or
to select “ON”.
MODE=ON
Dial keypad
MENU
●
If this feature is not required, select “OFF”.
Press START/COPY/SET
.
5
6
NO.=
Enter your pager number.
●
You can enter a total of 46 digits and/or pauses.
Example:
1 202 555 1234PPP12345678PPP5555#
/
Your pager
number
START/COPY/SET
DIGITAL SP-PHONE
Pauses
REDIAL/PAUSE
(Pause)
Your pager access
code, if required.
Message you want displayed
on your pager when your
unit receives a fax.
How your unit and pager work
Pager
Your pager
company
5 5 5 5
When your unit receives
a fax document, it will call
your pager company.
Your pager
company will
call your pager.
A few minutes later, your pager
will display the same message
you entered in step 6.
(For example: 5555)
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Receiving Faxes
Film detection
If this feature is activated, the display will show the following message when the remaining film prints about
15 letter size documents.
FILM NEAR EMPTY
Display:
●
If you are using regular film (100 m roll) when the above message is displayed, the unit will also print
a report.
Dial keypad
Press MENU
.
MENU
1
2
1.SYSTEM SET UP
FILM DETECTION
Display:
7
9
Press
, then
.
Press START/COPY/SET
.
3
4
MODE=ON
▼ ▲
Press
or
to select the desired setting.
/
●
If this feature is not required, select “OFF”.
START/COPY/SET
Press START/COPY/SET
.
5
6
[ ]
SETUP ITEM
Press MENU
.
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Copying
Making a copy
The unit can make single or multiple copies (up to 99). Any transmittable document (see page 58) can be
copied.
Open the document feeder tray.
1
●
If the display shows “CHECK PAPER”, make
sure you pull the recording paper set lever
forward when installing paper.
BLANK
PAPER
Adjust the width of the document guides to the size
of the document.
2
3
Recording
paper set
lever
Insert the document (up to 15 pages) FACE
DOWN until a single beep is heard and the unit
grabs the document.
Document
feeder tray
STANDARD
Display:
●
Make sure the handset is on the unit.
If necessary, press repeatedly to
select the desired setting (see the bottom of
page 52).
RESOLUTION
4
5
Dial keypad
Document
feeder tray
Document guides
Press START/COPY/SET
.
[
NUMBER=1 100%]
FACE DOWN
Enter the number of copies (up to 99).
6
7
If necessary, choose an enlargement/reduction
rate by pressing ZOOM
(
/
). See page 86.
●
If you select “200%”, you cannot make multiple
copies (see the instructions on the right) or
change the resolution.
ZOOM
(
/
)
If you want to make collated copies, press
COLLATE until the following is displayed. See
the instructions on page 86.
COLLATE
RESOLUTION
START/COPY/SET
STOP
8
9
COLLATE=ON
Press START/COPY/SET
.
●
The unit will start printing.
COPYING
To stop copying
Press
.
STOP
To eject the document, press
again.
STOP
Note:
●
If a resolution is not selected, FINE resolution will
automatically be selected.
You can make or receive a voice call while making
copies.
After copying, the enlargement/reduction rate setting
will return to “100%”.
To make multiple copies of an
enlarged document
●
●
Make a single enlarged copy by selecting
“200%” using ZOOM
(
) first. Then make
multiple copies of the enlarged document.
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Copying
Printing collated copies
The unit will print uncollated copies. You can also print collated copies. See the example below.
Example: Making two copies of a 4 page original document
1
4
●
●
If you turn the collating feature on, the unit
will store the document into memory and print
it. If memory becomes full while storing, the
unit will only print out the stored pages.
After copying, the collating feature will turn off
automatically.
1
3
2
2
2
1
3
4
3
3
4
2
4
1
(Collated)
(Uncollated)
Choosing an enlargement/reduction rate
The unit can make enlarged or reduced copies of a document.
■
To enlarge a document:
Select “200%” by pressing ZOOM
(
), then insert the document into the unit from the top side. The unit
will only enlarge the center part of the top half of the document. See the example below.
Sample of an enlarged copy:
Original document
Top side
Enlarged copy
Area to be
enlarged
A B C D
Top half
Insert the document
into the unit from the
top side FACE DOWN.
B C
Bottom
half
E F G H
■
To reduce a document:
When you copy documents that are longer than the recording paper, the unit can reduce the original
document by programming a suitable reduction rate. The reduction rate is determined by the size of the
recording paper and original document. Select from 100%, 92%, 86% and 72% by pressing ZOOM
(
/
).
Recommended reduction rate:
Mode
Size of recording paper
Size of original document
Letter
Legal
Letter
Letter
Letter
Letter
100%
(pre-selected)
Letter, A4, Legal
A4
A4
92%
86%
72%
Legal
Letter = 216 mmq279 mm (81⁄2wq11w)
Legal = 216 mmq356 mm (81⁄2wq14w)
A4
= 210 mmq297 mm (May not be available in the United States.)
Note:
●
If the appropriate reduction rate is not programmed, the document may be divided and the top of the
second sheet will be deleted.
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Setup
TAD/FAX mode
(using the built-in answering device and receiving voice
and fax calls automatically)
When you turn on AUTO ANSWER (the pre-selected setting is TAD/FAX), the unit will work as a fax machine
and/or answering device.
If a fax call is detected, the unit will automatically switch to receive faxes.
If a voice call is detected, the answering device will begin recording and the caller can leave a voice message.
●
You can use a pre-recorded greeting message (see page 88) or record your own greeting message (see
page 89).
Setting up the voice message and document reception
The total recording time (including the greeting messages) is about 18 minutes. If messages are recorded in a
noisy room, the recording time may be shortened up to 11 minutes.
To set the unit to record incoming voice messages and receive fax documents, follow the steps below.
Select “TAD/FAX” in step 4 of feature setting #77
(see page 71).
1
If the AUTO ANSWER light is off, turn it on by
2
pressing
.
AUTO ANSWER
●
The unit will play the TAD/FAX greeting message
and the display will show the following message.
TAD/FAX MODE
Display:
The remaining time for recording incoming
messages will be displayed.
AUTO ANSWER
TAD/FAX ON
TIME = 10m13s
Example:
ON
Note:
●
Each incoming message recording time can be set to either 1 minute or unlimited. To change the setting, see
page 104.
●
●
When the remaining time is low, erase unnecessary messages from memory (see pages 92 and 98).
While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not
required, set the ICM monitor feature to “OFF” (see page 105).
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Greeting
Pre-recorded greeting messages
The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will
be played to the caller.
■
When you do not record your own greeting message (next page), the following message will be
played.
Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please speak after the beep.
TAD/FAX mode
Thank you.
Note:
●
If you erase your own greeting message, the pre-recorded greeting message will be played automatically.
■
When the unit detects a problem, one of the following pre-recorded greeting messages will be
played.
Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please try again later.
MESSAGE FULL
Thank you.
Hello! We are unable to answer right now.
To send a fax, please try again later.
To leave a voice message, please speak after the beep.
FAX MEMORY FULL
Thank you.
MESSAGE FULL
and
FAX MEMORY FULL
Hello! We are unable to answer right now.
Please try again later.
Thank you.
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Greeting
Recording your own greeting messages
The recording time is limited to 16 seconds for each message. Record your message within 12 seconds for
best performance.
●
You can choose either 16 seconds or 60 seconds of recording time for the TAD/FAX greeting message (see
page 91).
Suggested messages
“This is (your name, business and/or telephone number). We are
TAD/FAX greeting message
TEL/FAX greeting message
unable to answer right now. To send a fax, start transmission. To
leave a message, speak after the beep. Thank you.”
“This is (your name, business and/or telephone number). We are
unable to answer right now. Please try again later. Thank you.”
Note:
●
If you do not record any messages, the pre-recorded messages will be played (see pages 76 and 88).
Recording a greeting message
Speak clearly about 20 cm (8 inches) away
from the microphone.
Make sure that the AUTO ANSWER setting is set
to the desired mode (TAD/FAX or TEL/FAX mode)
where you want to record a greeting message (see
page 71).
4
5
1
●
The display will show the remaining
recording time.
Example: TAD/FAX greeting
Press RECORD two times.
TAD REC. 15s
2
●
The display will show one of the following
according to your selection in step 1.
When finished, press
.
STOP
For the TAD/FAX greeting:
●
The unit will repeat your message. You
2.TAD GREETING
PRESS START
Display:
can adjust the volume using
or
.
RECORD
For the TEL/FAX greeting:
2.T/F GREETING
PRESS START
Press
.
START/COPY/SET
3
●
A long beep will sound.
●
The display will show one of the following
according to your selection in step 1.
STOP
For the TAD/FAX greeting:
/
TAD REC. 16s
Microphone
START/COPY/SET
For the TEL/FAX greeting:
T/F REC. 16s
Note:
●
If you make a mistake while recording, repeat
from step 2.
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Greeting
Erasing your own recorded greeting messages
Make sure that the AUTO ANSWER setting is set
to the desired mode (TAD/FAX or TEL/FAX mode)
where you want to erase the greeting message
(see page 71).
1
ERASE
Press ERASE two times.
2
●
The display will show one of the following
according to your selection in step 1.
For the TAD/FAX greeting:
2.TAD GREETING
PRESS START
Display:
STOP
START/COPY/SET
For the TEL/FAX greeting:
2.T/F GREETING
PRESS START
Press
.
START/COPY/SET
3
4
ERASE GREETING?
YES: PRESS SET
●
To stop erasing, press
.
STOP
Press
.
START/COPY/SET
GREETING ERASED
Note:
●
If you erase your own recorded greeting messages, the
pre-recorded greeting messages will be played.
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Greeting
Recording time for the TAD/FAX greeting
message
You can choose either 16 seconds or 60 seconds of recording time.
Dial keypad
MENU
Press
Press
.
MENU
1
2
1.SYSTEM SET UP
GREETING TIME
Display:
, then 5 4 .
Press
.
START/COPY/SET
3
MODE=16s
▼ ▲
Press
Press
or
to select the desired setting.
START/COPY/SET
/
4
5
6
.
START/COPY/SET
[ ]
SETUP ITEM
Press MENU
.
Note:
●
If you change the greeting message time to
60 seconds, we recommend that you tell the caller in
the TAD/FAX greeting message to press 9 before
starting fax transmission.
●
If you change the greeting message time to
16 seconds from 60 seconds, your recorded TAD/FAX
greeting message will be deleted. Re-record a greeting
message (see page 89).
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Playing Messages
Listening to recorded messages
When the unit receives voice messages;
— the PLAY MESSAGES light will flash,
— the call counter will show the total number of recorded messages, and
— slow beeps will sound if message alert (page 104) is set to “ON”.
When the PLAY MESSAGES light is flashing
CALLS
(call counter)
Press PLAY MESSAGES
.
●
Only the new recorded messages will be played.
When the PLAY MESSAGES light is on
Press PLAY MESSAGES
.
●
All messages will be played.
Note:
●
During playback, the display shows the recorded order
of the messages.
/
●
●
You can adjust the speaker volume using
The number of calls in the call counter will not
or
.
PLAY
MESSAGES
decrease until you erase the recorded messages.
Voice time/day stamp:
During playback, a synthesized voice will announce
the time and day of the week when each message
was recorded.
FLASH/ON
Erasing recorded messages
Erase unnecessary messages to prevent memory from becoming full.
Erasing a specific message
Press ERASE while listening to the message you want
to erase.
ERASE
Erasing all the messages
1. Press ERASE after listening to all of the messages.
1.ALL MESSAGES
PRESS START
Display:
2. Press
.
START/COPY/SET
STOP
ERASE MESSAGES?
YES: PRESS SET
START/COPY/SET
●
To stop erasing, press
.
STOP
3. Press
.
START/COPY/SET
ERASING
ERASE COMPLETED
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Playing Messages
Functions while playing a message
(repeating, skipping and stopping)
Repeating a message
Rotate
one click to the left while listening to
JOG DIAL
the message you want to repeat.
●
If you rotate
within 5 seconds of the
JOG DIAL
beginning of the message, the previous message will
be played.
●
To play back a specific message, rotate
to
JOG DIAL
the left until you hear the message you want to repeat.
Skipping a message
Rotate
one click to the right to play the next
JOG DIAL
message.
SLOW
QUICK
STOP
JOG DIAL
Changing the playback speed
Press QUICK to play messages at one and a half times
the original speed.
Press
to play messages at a half the original
SLOW
speed.
QUICK
●
To return to the original speed, press
or
again during quick or slow playback.
SLOW
Stopping playback
Press
.
STOP
●
To resume playing the recorded messages, press
again within 1 minute.
STOP
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Recording
Memo message
(leaving a message for others or yourself)
To leave a private message for someone or yourself, you can record a voice memo. This memo can be played
back later, either directly or remotely.
Press RECORD
.
1
2
1.MEMO MESSAGE
PRESS START
Display:
Press
.
START/COPY/SET
●
A long beep will sound.
MEMO RECORDING
RECORD
STOP
Speak clearly into the microphone.
Microphone
3
4
START/COPY/SET
When finished, press
.
STOP
Telephone conversation
You can record a telephone conversation.
During the telephone conversation, press
1
RECORD
.
2WAY RECORDING
Display:
To stop recording, press
handset.
or hang up the
STOP
2
Note:
RECORD
●
This feature is not available when using the DIGITAL
SP-PHONE button.
STOP
●
There may be legal restrictions in your state on
recording two way telephone conversations. Inform the
other party that the conversation is being recorded.
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Remote Operation
Operating from a remote location
The following operations can be performed from a remote location using a touch tone telephone.
Set the unit to the TAD/FAX mode before going out (see page 87).
Remote command
Dial key
Remote command
Page Dial key
Page
99
Stops re-recording of a greeting
message
0
Skips the greeting message
99
9
1
Repeats a message
Skips a message
97
4
98
98
99
Erases a specific message
Erases all messages
97
2
4
5
6
5
New message playback
All message playback
Room monitor
97
8 0
Changes to the TEL mode
97
Turns ON message transfer/pager
call for incoming messages
8 1
99
99
98
Turns OFF message transfer/pager
call for incoming messages
8 2
Re-records a greeting message
99
7
Remote operation card
Please cut out and carry this card for assistance when using the remote operation.
Answering Device Remote
Operation
Notice of Remote Operation
1. Call your unit.
¡
The remote operation is available
only from a touch tone telephone
when the unit is in the TAD/FAX
mode.
2. Enter the remote operation ID
during the greeting
message.
¡
When the unit is in the TEL
mode, call your unit and wait for
15 rings. The answering device
will temporarily answer the line.
Enter the remote operation ID
during the greeting message.
The unit will switch to the
¡The new recorded messages
will be played automatically.
3. Press the remote command
key(s) (see the reverse side)
within 10 seconds.
If there are no new messages,
press the remote command
key(s) within 4 seconds.
or
Wait for 4 seconds, and all the
recorded messages will be
played back.
TAD/FAX mode.
¡When you press any key, press
firmly.
¡To send a document, press
9
. When a fax tone is heard,
start transmission.
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Remote Operation
Setting the remote operation ID
The remote operation ID is used to access the answering device.
Choose any 3-digit number except a number using digits 0 or 7.
Dial keypad
MENU
MENU
Press
Press
.
1
2
1.SYSTEM SET UP
REMOTE TAD ID
Display:
1
1
, then
.
Press
.
START/COPY/SET
3
ID=111
Enter the desired number.
START/COPY/SET
4
5
6
Press
.
START/COPY/SET
[ ]
SETUP ITEM
Press MENU
.
Key
Remote command
Key
Remote command
Skips the greeting
message
Stops re-recording of
a greeting message
0
1
9
Erases a specific
message
Repeats a message
Skips a message
4
2
4
5
Erases all messages
5
New message playback
All message playback
Room monitor
Changes to the TEL
mode
8 0
Message transfer/
Pager call ON
8 1
8 2
6
7
Re-records a greeting
message
Message transfer/
Pager call OFF
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Remote Operation
From a remote touch tone telephone
Listening to messages
Call your unit.
1
Enter the remote operation ID during the TAD/FAX
greeting playback.
—The voice guide will tell you the number of new
recorded messages and play them
automatically.
Voice guide example:
2
3 new messages.
● You can repeat the new recorded messages by
4
pressing
in the same call.
Press 5 to listen to all of the recorded messages.
3
When there are no new recorded
messages
The voice guide will tell you “No new messages.” in
step 2.
Press 5 or wait for 4 seconds to listen to all of the
recorded messages.
During playback
Repeating a message
1
Press
to play the current message.
1
—If you press
within 5 seconds of the beginning of a message, the previous message will be played.
Skipping a message
2
Press
.
Note:
Voice guide example:
● If the voice guide prompts you that memory is full after
playing the message, erase some or all of the
messages.
Sorry, no more memory. Please erase
unnecessary messages.
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Remote Operation
Erasing incoming messages from memory
Erasing a specific message
4
Press
erase.
while listening to the message you want to
Voice guide example:
—A long beep and the voice guide will be heard.
Then the unit will continue with the next message.
The message has been erased.
Erasing all messages
Voice guide example:
Press
5 to erase all messages.
—A long beep and the voice guide will be heard.
All messages have been erased.
Other remote operations
Monitoring the room
You can monitor the sound in the room where the unit is installed.
6
Press
.
—You can monitor the room sound for about 30 seconds.
Note:
6
● After 30 seconds, a beep sounds. To continue monitoring, press
again within 10 seconds.
Recording a marker message
After playing back the recorded messages, you can leave an additional message.
Voice guide example:
1. Wait for the voice guide to tell you that the remote
operation has ended.
All messages have been played.
2. Wait about 10 seconds for the voice guide to prompt
you to leave a message.
Please leave your name and message
after the beep.
3. Leave a message after the beep.
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Remote Operation
Re-recording a greeting message
You can change the contents of the greeting message for the TAD/FAX mode.
1. Press 7 to start recording.
● A long beep will sound.
2. Speak clearly up to 16 seconds.
● If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within
10 seconds.
3. When finished, press 9 .
● The new greeting message will be played.
Changing to the TEL mode
You can change the setting of the receive mode from TAD/FAX to TEL from a remote location.
1. Call your unit.
2. Enter your remote operation ID.
3. Press
.
8 0
Turning the message transfer/pager call on or off
You must pre-program a transfer telephone number or a pager number (see page 102) before using this
feature.
Voice guide example:
Press 8 1 to turn ON the message transfer/pager
call.
Message transfer is set.
Transfer phone number is 123456789.
or
Pager call is set.
Pager number is 098765432.
Press 8 2 to turn OFF the message transfer/pager
call.
Message transfer is off.
or
Pager call is off.
—If a transfer telephone number or a pager number is
not programmed, you cannot turn this feature ON.
The voice guide will prompt you.
Transfer phone number is not set.
or
Pager number is not set.
Skipping the greeting message
Press 0 during the greeting message playback.
—The unit will skip the rest of the greeting message.
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Options
Transferring recorded messages to another
phone
This feature allows your unit to call a designated telephone or pager number each time an incoming voice
message is recorded.
You can choose Message transfer or Pager call.
Message transfer: Program the transfer telephone number first. When an incoming message is recorded in
your unit, the message will be transferred. You can retrieve the message during the same call using the remote
operation.
Pager call: Program the pager number first. When an incoming call is recorded, your pager will be called. Call
your unit and retrieve the message using the remote operation.
—This feature operates in the TAD/FAX mode.
—For details on the remote operation, see page 95.
—Use a touch tone telephone to access your unit.
An incoming voice message is recorded in memory.
Your unit calls the transfer telephone number or pager number.
Message transfer
The transfer telephone rings, then
Pager call
Your pager beeps.
answers the call.
Your unit will play the message
transfer greeting. \
Call your unit to retrieve the message
using the remote operation.
within 60 seconds
Enter the remote operation ID
(see page 96).
\ The unit has a pre-recorded message
transfer greeting.
— “This is a telephone answering
system. Please enter your remote ID
for remote operation.”
Retrieve the message using the
remote operation.
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Options
Recording a message transfer greeting message
The recording time is limited to 16 seconds. Record your message within 12 seconds for best performance.
Suggested message
“This is a transferred message from (your name, business and/or
telephone number). Please enter your remote ID for the remote
operation.”
Message transfer greeting message
Note:
●
If you do not record a message, the pre-recorded message will be played (see page 100).
Press MENU
.
Dial keypad
MENU
1
2
1.SYSTEM SET UP
Display:
Press
Press
Press
Press
, then 6 1 .
TRNS-GREETING
.
START/COPY/SET
3
4
5
6
CHECK
▼ ▲
or
to select “RECORD”.
STOP
/
RECORD
▼ ▲
START/COPY/SET
Microphone
.
START/COPY/SET
TRNS REC. 16s
Speak clearly about 20 cm (8 inches) away from
the microphone.
●
The display will show the remaining recording
time.
TRNS REC. 15s
Example:
When finished, press STOP
.
7
8
●
The unit will repeat your message. You can
adjust the volume using
or
.
Press MENU
.
To erase your message
To check your message
Select “CHECK” by pressing
or
in step 4,
Select “ERASE” by pressing
or
in step 4,
and press
.
START/COPY/SET
and press
.
START/COPY/SET
To exit the program, press MENU
.
●
The unit will play your message.
●
The pre-recorded greeting message will be
played instead of your message.
To exit the program, press MENU
.
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Options
Setting the message transfer/pager call
Press MENU
.
Press
.
START/COPY/SET
1
2
7
8
1.SYSTEM SET UP
Display:
[ ]
SETUP ITEM
Press
Press
Press
, then 6 0 .
Press MENU
.
MESSAGE TRANS.
.
START/COPY/SET
3
4
MODE=OFF
▼ ▲
Dial keypad
or
to select “MESSAGE” or “PAGER”.
MENU
MESSAGE: transfers incoming messages.
PAGER:
OFF:
calls your pager.
turns off this feature.
●
If this feature is not required, select “OFF”.
Press
.
START/COPY/SET
5
6
NO.=
a: If you selected “MESSAGE” in step 4:
Enter the transfer telephone number.
REDIAL/PAUSE
/
(Pause)
b: If you selected “PAGER” in step 4:
START/COPY/SET
Enter your pager number.
●
You can enter a total of 46 digits and/or pauses.
Example:
1 202 555 1234PPP12345678PPP5555#
Your pager
number
Pauses
Your pager access
code, if required.
Note:
Message you want displayed
on your pager when a voice
message is recorded.
● This feature can be turned on/off remotely
from a touch tone telephone (see page 99).
How your unit and pager work
Pager
Your pager
company
5 5 5 5
When your unit receives
a voice message, it will call
your pager company.
Your pager
company will
call your pager.
A few minutes later, your pager
will display the same message
you entered in step 6.
(For example: 5555)
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Options
Ring count in the TAD/FAX mode
This feature determines the number of rings before the unit answers a call in the TAD/FAX mode.
You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF.
TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any
new voice messages. If the unit answers on the second ring, there is at least one new
recorded message. If the unit answers on the fourth ring, there are no new recorded
messages. To save the toll charges for the call, hang up immediately when you hear the third
ring. The third ring indicates that there are no new recorded messages.
RINGER OFF: The unit will answer without ringing.
Helpful hints:
● To answer a call before the unit does, increase the number of rings.
● If you find difficulty in receiving faxes from machines that have an automatic transmission feature, decrease
the number of rings.
Select “TAD/FAX” in step 4 of feature setting #77
(see page 71).
Dial keypad
MENU
1
2
3
MENU
Press
Press
.
1.SYSTEM SET UP
TAD RING COUNT
Display:
, then 0 6 .
Press
.
START/COPY/SET
4
RING=2
▼ ▲
/
Press
Press
or
to select the desired setting.
START/COPY/SET
5
6
.
START/COPY/SET
[ ]
SETUP ITEM
Press MENU
.
7
Note:
●
If you subscribe to a Caller ID service, set this ring
count setting to 2 or more rings.
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Options
Incoming message recording time
You can choose from two recording times for an incoming message.
VOX (unlimited): The unit will record an incoming message as long as the caller talks (pre-selected setting).
1 MIN (1 minute): The unit will record each incoming message up to 1 minute.
Dial keypad
MENU
MENU
Press
Press
.
1
2
1.SYSTEM SET UP
RECORDING TIME
Display:
, then 1 0 .
Press
.
START/COPY/SET
3
MODE=VOX
▼ ▲
Press
Press
or
to select the desired setting.
4
5
6
/
START/COPY/SET
.
START/COPY/SET
[ ]
SETUP ITEM
Press MENU
.
Message alert
(beeps when a voice message is received)
When this feature is on, the unit will let you know with slow beeps that a caller’s message has been recorded.
MENU
Press
Press
.
Dial keypad
MENU
1
2
1.SYSTEM SET UP
MESSAGE ALERT
Display:
4
2
, then
.
Press
.
START/COPY/SET
3
4
MODE=OFF
▼ ▲
▼ ▲
Press
or
to select “ON”.
MODE=ON
/
●
If this feature is not required, select “OFF”.
START/COPY/SET
Press
.
START/COPY/SET
5
[ ]
SETUP ITEM
Press MENU
.
6
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Options
Recording time alert
(beeps when memory is almost full)
When there are less than 60 seconds of recording time for incoming message, the unit will alert the user with
slow beeps.
MENU
Press
Press
.
Dial keypad
MENU
1
2
1.SYSTEM SET UP
REC. TIME ALERT
Display:
, then 4 3 .
Press
.
START/COPY/SET
3
4
MODE=OFF
▼ ▲
▼ ▲
Press
or
to select “ON”.
MODE=ON
/
●
If this feature is not required, select “OFF”.
START/COPY/SET
Press
.
START/COPY/SET
5
6
[ ]
SETUP ITEM
Press MENU
.
Setting the ICM monitor
When a call is received with the answering device, the incoming messages will be heard from the speaker
during the call. If you do not want the messages to be heard by other persons who share your unit, set this
feature to “OFF”.
MENU
Press
Press
.
Dial keypad
MENU
1
2
1.SYSTEM SET UP
ICM MONITOR
Display:
6
7
, then
.
Press
.
START/COPY/SET
3
4
MODE=ON
▼ ▲
▼ ▲
Press
or
to select “OFF”.
MODE=OFF
/
●
If this feature is required, select “ON”.
START/COPY/SET
Press
.
START/COPY/SET
5
6
[ ]
SETUP ITEM
Press MENU
.
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Setup (PC)
Connecting to a computer
To run the Multi-Function Center software, you need the following software and hardware.
¡IBM PC 386, or higher, or compatible meeting all AT bus specifications (DX 33Mhz minimum recommended)
¡Microsoft Windows 3.1, 3.11 or Windows 95
¡Hard Disk drive with at least fourteen (14) MB of available storage
¡RS232C Serial Port
Note:
¡The unit cannot print on envelopes.
» If your PC has a 9 pin com port:
To COM port
25 Pin Male
9 Pin Female
KX-FA180 or a RS232C cable
(not included)
» If your PC has a 25 pin com port:
To COM port
9 Pin Female
25 Pin Male
KX-FA180 or a RS232C cable
(not included)
25 Pin Adaptor
*To order a KX-FA180, call toll free 1-800-435-7329.
The RS232C (DB9 Female/DB25 Male) serial cable can also be purchased at a computer supply store.
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Setup (PC)
Installing the Multi-Function Center software
For Windows 95
Start Windows 3.1/3.11/95 and close all
applications.
1
2
Insert the CD into your CD-ROM drive.
¡The Welcome window will automatically
appear after 4 or 5 seconds.
If the Welcome window does not appear,
follow the instructions below.
» Windows 95 users:
Click Start and select Run... .
At the command line, type “d:\setup”
(depending on the drive letter of your CD-
ROM drive) to set the CD-ROM drive and
click OK.
For Windows 3.1
» Windows 3.1 or 3.11 users:
From the Program Manager, click File and
select Run... .
At the command line, type “d:\setup”
(depending on the drive letter of your CD-
ROM drive) to set the CD-ROM drive and
click OK.
Follow the instructions on the screen until all
files have been installed.
3
4
Remove the CD from the CD-ROM drive and
click Finish to reboot your PC.
Note:
¡If other communication software which uses the serial port has been installed, the communication setting may
be changed and the communication software may not function properly when the Multi-Function Center
software is installed.
¡The dialog box images may differ according to applications.
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Setup (PC)
Included applications
The Multi-Function Center contains the following applications and files.
» Viewer
Enables you to scan a new image or open an existing image, to print, fax or edit that
image.
» Copier
Enables you to make a copy after scanning a document on the fax machine and setting
the reduction, etc., from your PC.
» Launch Pad
» Send From Fax
» Address Book
» Finder
Enables you to launch any Windows application with a single mouse click.
Enables you to fax a paper document placed on the fax machine.
Enables you to list your personal information database of fax and phone numbers.
Enables you to access your faxes and scanned documents by File Name and Key
phrases.
» Message Center Enables you to manage all incoming and outgoing fax messages and print jobs. The
Message Center application contains five windows that may remain open or be
minimized to one icon within the Message Center main window.
» Register
Used to register your unit with Panasonic by fax, mail, phone or E-mail.
Please read this file before using the Multi-Function Center software.
Information for a Multi-Function Center upgrade.
» ReadMe
» Upgrade Now!
Main functions
The Multi-Function Center is an application that allows you to use your fax machine as a printer, scanner and
copier with Windows.
» Printer functions
¡Printing documents from Windows 3.1, 3.11 or Windows 95 (See pages 110 and 111.)
¡Printing received documents (See page 116.)
» Fax functions
¡Computerized directory for fax and phone numbers (See page 109.)
¡Sending documents (See pages 112 and 113.)
¡Receiving faxes on your PC (See page 114.)
¡Viewing faxes on your screen (See page 115.)
¡Faxing a document from the fax machine using the PC (See page 117.)
» Scanner functions
¡Using your fax machine as a scanner (See page 118.)
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Address Book
Computerized directory for fax and phone
numbers
The Address Book is your personal information database for fax and phone numbers.
To make the Address Book:
Windows 95 Users:
Select the Start button. Point to Programs, point
to Multi-Function Center, then click Address
Book.
1
Windows 3.1/3.11 Users:
Double click Address Book in the Multi-Function
Center program group.
¡An Address Book will be displayed. <Fig. 1>
<Fig. 1>
Click the File menu and select New.
2
¡A New dialog box will be displayed. <Fig. 2>
Enter the File Name. Enter the Address Book
3
name. Click the OK button.
¡The Address Book is made.
To make an entry in the Address
Book:
Click the Open button.
¡The open dialog box will be displayed. <Fig. 3>
1
<Fig. 2>
Select the desired Address Book and click the OK
2
button.
Enter or edit the Name, Company, Fax No., Phone
3
No. and Notes.
Click the Add button. <Fig. 4>
4
¡The entry will be added to the Address Book.
<Fig. 3>
Add button
Broadcast
When sending the same document to more than one
location, you can use the list function in the Address
Book. You may select as many locations as you want
from the Address Book.
Note:
¡If you are using Windows 3.1/3.11, the dialog box
images will slightly differ from the ones shown here.
<Fig. 4>
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Printer
Using as a printer
You can print documents created from a Windows application.
Select Panasonic MFC Print as your printer.
Printing documents from Windows 95
For example, to print from Microsoft Word, proceed as follows.
Open the document you wish to print.
1
Select Print from the File menu.
2
¡The Print dialog box will appear.
Select Panasonic MFC Print from the Name field
3
in the Printer group. <Fig. 1>
Set the Page range and enter the number of
4
collated copies.
Select the Properties button.
5
¡The Panasonic MFC Print dialog box will appear.
<Fig. 2>
<Fig. 1>
Set the Page Size, Resolution and Orientation.
Then click the OK button.
6
Click the OK button in the Print dialog box.
7
<Fig. 2>
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Printer
Printing documents from Windows 3.1/3.11
For example, to print from Microsoft Word, proceed as follows.
Open the document you wish to print.
1
Select Print from the File menu.
2
¡The Print dialog box will appear. <Fig. 1>
Select the Setup button.
3
¡The Print Setup dialog box will appear.
Select Panasonic MFC Print from the Specific
4
Printer field. <Fig. 2>
Select the Options button.
<Fig. 1>
5
¡The Panasonic MFC Print dialog box will appear.
<Fig. 3>
Set the Page Size, Resolution and Orientation.
Then click the OK button.
6
Click the OK button in the Print Setup dialog box.
7
Click the OK button in the Print dialog box.
8
<Fig. 2>
<Fig. 3>
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PC Fax
Sending documents
You can access the fax function from a Windows application by using the Print command in the File menu.
Select Panasonic MFC Fax as your printer.
Sending documents from Windows 95
To send a document created from Microsoft Word, proceed as follows.
Open the document you wish to send.
1
Select Print from the File menu.
2
¡The Print dialog box will appear.
Select Panasonic MFC Fax from the Name field in
3
the Printer group and select Properties. <Fig. 1>
¡The Panasonic MFC Fax dialog box will appear.
<Fig. 2>
Set the Page Size, Resolution and Orientation.
Then click the OK button.
4
<Fig. 1>
Click the OK button in the Print dialog box.
5
6
¡The Fax Send dialog box will appear. <Fig. 3>
Enter the name and fax number from the keyboard
or select the desired entry in the address book
currently displayed in the Address Book name box.
Select the Start button in the Fax Send dialog box.
7
Note:
¡If the line is busy or there is no answer, the Message
Center Outbox application will automatically redial the
number up to 5 times.
¡To cancel transmission after dialing:
Press (STOP) on the fax machine.
OR
<Fig. 2>
Select the Outbox window in the Message Center
window. Then select the CANCEL button on the
toolbar.
¡If you send a fax using a PC, the FaxSav service
cannot be used (see page 55).
<Fig. 3>
112
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PC Fax
Sending documents from Windows 3.1/3.11
For example, to send documents created from Microsoft Word, proceed as follows.
Open the document you wish to send.
1
Select Print from the File menu.
2
Select the Setup button.
3
4
¡The Setup dialog box will appear.
Select Panasonic MFC Fax from the Specific
Printer field and then select Options. <Fig. 1>
¡The Panasonic MFC Fax dialog box will appear.
<Fig. 2>
<Fig. 1>
Set the Page Size, Resolution and Orientation.
Then click the OK button.
5
Click the OK button in the Print Setup dialog box.
6
Click the OK button in the Print dialog box.
7
¡The Fax Send dialog box will appear. <Fig. 3>
Enter the name and fax number from the keyboard
8
or select the desired entry in the address book
currently displayed in the Address Book name box.
<Fig. 2>
Select the Start button in the Fax Send dialog box.
9
Note:
¡If the line is busy or there is no answer, the Message
Center Outbox application will automatically redial the
number up to 5 times.
¡To cancel transmission after dialing:
Press (STOP) on the fax machine.
OR
Select the Outbox window in the Message Center
window, and then select the CANCEL button on the
toolbar.
¡If you send a fax using a PC, the FaxSav service
cannot be used (see page 55).
<Fig. 3>
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PC Receiving
Receiving faxes on your PC
Setting up receiving faxes on your PC
If you wish to receive faxes on your PC
automatically, turn on the AUTO ANSWER mode
on the fax machine by pressing
(AUTO\ANSWER).
Windows 95
1
Start Windows.
2
Open or minimize the Message Center
3
application.
To open the Message Center, follow these steps.
Windows 3.1/3.11
Windows 95 users:
Select the Start button. Point to Programs, then
Multi-Function Center, and then click Message
Center.
Windows 3.1/3.11 users:
Double click the Message Center icon in the Multi-
Function Center program group.
Viewing the list of faxes received
All faxes received by your PC are listed in the Inbox window in the Message Center application.
Inbox allows you to view, print or save faxes, and append your faxes to other saved fax documents.
Windows 95 users:
Select the Start button. Point to Programs, then
Multi-Function Center, and then click Message
Center.
1
Windows 3.1/3.11 users:
Double click the Message Center icon on the
Windows screen.
Select the Inbox window from the Message Center
window.
¡The Inbox window displays the current status of
all facsimiles distributed to you in the Inbox
2
Fax ID (if
transmitted)
Status
messages
queue.
Date and Time
Number of pages
received
Status messages:
Complete—The facsimile was received successfully but not yet printed, saved or viewed.
Incomplete—An incomplete facsimile was received and not yet printed, saved or viewed.
Recovered—The system failed before the facsimile was completely received and entered in the Inbox.
Information in the Log may be incomplete. The facsimile may be incomplete.
Viewed—The facsimile has been viewed but not printed or saved.
Printed—The facsimile was printed but not saved.
Saved—The facsimile has been saved.
114
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PC Receiving
Viewing faxes on your screen
VIEW button
PREVIEW button
To view a fax in your Inbox
Select the fax you wish to view from the Inbox
window. <Fig. 1>
1
Select View from the File menu of the Message
2
Center Inbox window or click the VIEW button on
the toolbar. <Fig. 2>
¡The Viewer application window will display the
selected fax.
To preview the first page of the
received fax
<Fig. 1>
Select the fax you wish to view from the Inbox
window. <Fig. 1>
1
Select Preview from the File menu of the
2
Message Center Inbox window or click the
PREVIEW button on the toolbar.
¡The Preview window will display the first page of
the selected fax. <Fig. 3>
<Fig. 2>
<Fig. 3>
Note:
¡If you are using Windows 3.1/3.11, the dialog
box images will slightly differ from the ones
shown here.
115
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PC Receiving
Printing received documents
PRINT button
Select the document you wish to print from the
Inbox window.
1
Select Print from the File menu or the PRINT
2
button from the toolbar. <Fig. 1>
¡The Print dialog box will appear. <Fig. 2>
If you want to change your selected printer or
print setup, select Setup.
¡The Print Setup dialog box will appear.
<Fig. 3>
3
If you want to use the fax machine as a printer,
select Panasonic MFC Print from the Printer
list.
4
<Fig. 1>
Choose the printer you wish to use by selecting
5
the OK button.
Enter the number of copies you want to print in
6
the Copies field, then select the OK button.
¡The Inbox Print dialog box will appear.
<Fig. 4>
Select the range of faxes you want to print from
the Inbox Print group.
7
A. Select Print Selected to print the facsimiles
you selected.
B. Select Print Unprinted to print all the
unprinted facsimiles.
<Fig. 2>
C. Select Print All to print all the facsimiles.
If you want to delete the selected faxes after
they have been printed, select the Delete After
Printing check box.
8
If you want the selected fax scaled to fit within
the size of the paper you selected in the Print
Setup dialog box, select Scale To Fit.
9
<Fig. 3>
Select the Print button.
10
Note:
¡If you are using Windows 3.1/3.11, the dialog box
images will slightly differ from the ones shown here.
<Fig. 4>
116
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Send from Fax
Faxing a document from the fax machine
using the PC
Place the document(s) on your fax machine.
<Fig. 1>
1
FACE DOWN
Windows 95 Users:
Select the Start button. Point to Programs, point
to Multi-Function Center, then click Send From
Fax.
2
Windows 3.1/3.11 Users:
Double click Send From Fax in the Multi-Function
Center program group.
¡The Send From Fax application window will
appear. <Fig. 2>
<Fig. 1>
Enter the name and fax number from the keyboard
or select the desired entry in the address book
currently displayed in the Address Book name box.
3
You can access the Address Book application by
selecting Addr Bk... or the Address Book menu.
¡The Address Book application window will
appear.
4
If you accessed the Address Book application,
select Exit from the File menu.
5
Select the Start button in the Send From Fax
6
application window.
<Fig. 2>
Note:
¡If you send a fax using a PC, the FaxSav service
cannot be used (see page 55).
¡If you are using Windows 3.1/3.11, the dialog box
images will slightly differ from the ones shown here.
117
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Scanning
Using your fax machine as a scanner
Your fax machine can be used as a scanner enabling you to incorporate image files into other Windows
applications. The scanned file can be saved as a Panasonic .ALA (image) file (see note below), a .TIF, .PCX,
.DCX, or .BMP file.
Place the document(s) on your fax machine.
<Fig. 1>
1
FACE DOWN
Windows 95 Users:
Select the Start button. Point to Programs, point
to Multi-Function Center, and then click Viewer.
¡The Viewer application window will appear.
2
Windows 3.1/3.11 Users:
Double click Viewer in the Multi-Function Center.
¡The Viewer application window will appear.
<Fig. 1>
Select Scan from the File menu. <Fig. 2>
¡The TWAIN Scanner dialog box will appear.
<Fig. 3>
3
Set the intensity and optimize for the type of
document you are scanning.
4
5
Select Scan.
¡The scanned document is displayed in the
Viewer application window.
Select Save As... from the File menu.
¡The Save As dialog box will appear. <Fig. 4>
6
7
Enter the file name in the File name text box, and
then select the drive and directory where you want
to store the document.
<Fig. 2>
Select the OK button.
8
Note:
¡Text editing cannot be performed with this unit without
OCR upgrade software. See Upgrade Now!
¡If you are using Windows 3.1/3.11, the dialog box
images will slightly differ from the ones shown here.
¡A Panasonic .ALA (image) file is a file only for
Panasonic Multi-Function Center software. If you save
an image file as .ALA file with description, you can
search for the file with Finder application even if you
cannot remember the name of the document or the
directory in which it is filed.
<Fig. 3>
<Fig. 4>
118
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More Information
PC link
(turning PC related functions on/off)
The PC LINK feature is pre-selected to “ON”.
If the AUTO ANSWER mode is turned on, all faxes will be received at your PC automatically.
If you do not want to be disturbed by incoming faxes when using the PC, but want to receive faxes directly to
your fax machine, do one of the following.
—Turn off the PC LINK on the fax machine.
—Pause your Inbox on the PC.
To turn off the PC LINK on the facsimile unit
¡When this feature is off, any operation from your PC like fax transmission/reception, scanning, printing or
copying is not available.
Press MENU
.
Dial keypad
MENU
1
2
3
1.SYSTEM SET UP
PC LINK
Display:
, then 1 4 .
Press
Press START/COPY/SET
.
MODE=ON
▼ ▲
Press
or
to select “OFF”.
MODE=OFF
4
/
▼ ▲
START/COPY/SET
●
To turn on the PC LINK on the fax machine,
select “ON”.
Press START/COPY/SET
.
5
6
[ ]
SETUP ITEM
Press MENU
.
To pause your Inbox
Pause Inbox check box
From the Inbox window select Pause Inbox from the
File menu or select the Pause Inbox check box on the
Toolbar.
119
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More Information
List of Multi-Function applications and help
instructions
To obtain information about the Multi-Function Center applications, use the help function.
For help, follow these steps.
For Windows 95 Users:
For Windows 3.1/3.11 Users:
1. Click the Start button.
2. Click Programs.
1. In Program manager, double click
Multi-Function Center.
3. Click Multi-Function Center.
4. Click the application you need help with.
5. Click Help menu.
6. Click Index or Contents and choose the subject
you need help with.
2. Double click the application you need help with.
3. Click Help menu.
4. Click Index or Contents and choose the subject
you need help with.
Functions of the Multi-Function Center applications
Applications
Functions
Editing images
Viewer
¡Clearing portions of an image
¡Copying to the Windows Clipboard
¡Cropping images
¡Cutting images
¡Cutting or copying an entire image
¡Inverting the color of an image
¡Pasting from the Windows Clipboard
¡Stretching and shrinking images
¡Symmetrically changing the size of an image
Viewing Images
¡Adding an application button to the Action Bar
¡Arranging how windows and icons are displayed
¡Displaying thumbnails
¡Hiding or displaying the Toolbar, Status Bar or Action Bar
¡Magnification, reductions or orientations
¡Next or previous page
¡Rotating the image
¡Viewing different pages of a multiple page file
¡Zooming—Sizing the image to the size of the window
¡Zooming in a specified area of the image
¡Making a Copy
Copier
¡Making multiple copies
¡Reducing/enlarging your copy
¡Setting up your Copier
¡Choosing a printer
¡Changing address books
Address Book
¡Copying Information into the clipboard
¡Dialing a voice number
¡Pasting information into your address book
¡Printing an address book entry or the entire book
¡Saving the address book as a file
¡Sending a cover page fax
¡Using editing key combinations to Cut, Paste, Copy and Undo editing
120
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More Information
Applications
Functions
¡Cover page—Creating and Set up
Message Center
¡Setting Up Your Personal Information—PC Fax Logo, Telephone Number, and
Night Delivery Time
¡Time/Date stamp on received faxes
¡Resending a fax
¡Automatically printing incoming faxes
¡Loading the Message Center automatically
Received Faxes
¡Inbox Activity Log
¡Automatically deleting your faxes after printing
¡Deleting faxes
¡Stopping receiving faxes to the PC
¡Manually receiving faxes
¡Monitoring the fax line status
¡Pausing and Resuming Inbox so that you can run other communications programs
¡Previewing a received fax listed in the Inbox window
¡Printing faxes
¡Saving faxes
¡Seeing the list of received faxes
¡Stamping received facsimiles with the time/date received
¡Viewing faxes
Sending Faxes
¡Viewing the list of outgoing faxes
¡Resending undelivered facsimiles
¡Changing the destination fax number or delivery schedule
¡Unsuccessful dialing attempts
Canceling Faxes
¡Pausing and Resuming sending facsimiles
¡Deleting facsimiles
¡Monitoring the Fax line status
¡Viewing the Outbox queue
¡Outbox Activity Log
¡Adding a current addressee to an Address Book
¡Changing Address Books
Send From Fax
¡Choosing a Resolution
¡Phone Number (addressing your fax)
¡Sending a fax to multiple recipients (Specify To: Cc: Faxes)
¡Sending a fax while you are doing other work on your PC
¡Sending a fax with a cover page
¡Sending a fax without a cover page
¡Setting up your scanner
¡Sorting the Address Book
¡Specifying a distribution list as your fax destination
¡Deleting files
Finder
¡Printing, viewing and faxing files
¡Searching for files
¡Adding an application to your Launch Pad icon bar
¡Automatically activating the Launch Pad
Launch Pad
¡Making your Launch Pad icon bar always visible on your desktop
¡Removing an application from the Launch Pad
121
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Error Messages
Reports
When your fax does not transmit, check the following items first.
– The number you dialed is correct.
– The other party’s machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the sending and journal
reports (see pages 60 and 61).
Communication message
Error code
Cause & Remedy
●
●
●
COMMUNICATION ERROR
41–72
FF
A transmission or reception error occurred. Try again or check
with the other party.
DOCUMENT JAMMED
—
The document is jammed. Remove the jammed document
(p. 135).
ERROR-NOT YOUR UNIT
54, 59
70
A transmission or reception error occurred because of a problem
with the other party’s fax machine. Check with the other party.
●
●
MEMORY FULL
NO DOCUMENT
—
—
The document was not received due to memory being full.
The document was not fed into the unit properly. Reinsert the
document and try again.
OTHER FAX NOT RESPOND
—
● The other party’s fax machine was busy or ran out of recording
paper. Try again.
● The document was not fed properly. Reinsert the document and
try again.
●
The other party’s fax machine rings too many times. To send a fax
manually, dial the number, confirm the fax tone, and press
.
START/COPY/SET
● The other party’s machine is not a facsimile. Check with the other
party.
● The number you dialed is not in service.
●
PRESSED THE STOP KEY
—
The
STOP
canceled.
button was pressed and fax communication was
●
●
THE COVER WAS OPENED
OK
—
—
The cover was opened. Close it and try again.
Fax communication was successful.
122
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Error Messages
LCD display
If the unit detects a problem, one or more of the following messages will appear on the display.
Display message
Cause & Remedy
●
●
●
There is something wrong with the unit. Contact our service personnel.
CALL SERVICE
The cover is open. Close it.
CHECK COVER
The document is not fed into the unit properly. Reinsert the document. If
misfeeding occurs frequently, clean the document feeder rollers and try again
(p. 138). If the problem remains, adjust the feeder pressure (p. 135).
CHECK DOCUMENT
●
●
●
The film cartridge is not inserted properly. Reinsert it correctly (p. 136, 137).
The recording paper set lever is released. Push it back to set the lever (p. 27).
Memory (telephone numbers, parameters, etc.) has been erased. Re-program.
CHECK FILM
CHECK LEVER
CHECK MEMORY
CHECK PAPER
●
●
The recording paper is not installed or the unit ran out of paper. Install paper
(p. 26, 27).
The recording paper is not fed into the unit properly or has jammed near the
recording paper entrance. Clear the jammed paper (see “When paper has
jammed near the recording paper entrance” on page 134).
Do not install folded or heavily curled paper in the paper tray.
●
The unit has (a) document(s) in memory. See the other message instructions to
print out the document(s).
FAX IN MEMORY
●
●
Memory is full of received documents due to a lack of recording paper or a
recording paper jam, etc. Install paper or clear the jammed paper.
When performing memory transmission, the document being stored exceeds the
memory capacity of the unit. Transmit the entire document by using manual or
automatic transmission.
FAX MEMORY FULL
●
●
The film is empty. Replace the film or film cartridge with a new one (p. 136, 137).
The film is slack. Tighten it (see step 9 on page 137) and install again.
FILM EMPTY
●
●
●
●
●
The remaining film can print about 15 pages of letter size documents. Prepare a
new film or film cartridge (p. 18).
FILM NEAR EMPTY
FREE FILM EMPTY
JOG-DIAL FULL
LOADING ERROR
MESSAGE FULL
The free starter film is empty. Replace the film or film cartridge with a new one
(p. 136, 137).
There is no space to store new stations in the JOG DIAL directory. Edit or erase
unnecessary stations (p. 42).
A loading error occurred while receiving data from FaxSav. Contact FaxSav
at 1-888-332-9728.
There is no room left in memory to record a voice message. Erase some or all of
the messages (p. 92, 98).
(continued)
123
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Error Messages
Display message
Cause & Remedy
●
The other party’s fax machine is busy or ran out of recording paper. Try again.
NO FAX REPLY
●
●
●
●
A recording paper jam occurred under the film cartridge. Clear the jammed paper
(p. 133).
PAPER JAMMED
The fax function cannot be operated by the PC. The RS232C cable is not
connected correctly, or the software is not running on the PC.
PC FAIL OR BUSY
PLEASE WAIT
The unit is checking if the film is set correctly. Wait for a while.
The other party’s fax machine is busy or ran out of recording paper. Try again.
The document is jammed. Remove the jammed document (p. 135).
REDIAL TIME OUT
REMOVE DOCUMENT
●
●
5
Attempted to transmit a document longer than 600 mm (23 ⁄8w). Press the
button to remove the document. Divide the document into two or more
STOP
sheets and try again.
●
●
A transmission error occurred. Try again.
TRANSMIT ERROR
UNIT OVERHEATED
The unit is too hot. Let the unit cool down.
124
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Operations
When a function does not work, check here
before requesting help
General
Problem
Cause & Remedy
●
I cannot make and receive calls.
I cannot make calls.
The power cord or telephone line cord is not connected. Check the
connections (p. 28).
●
●
The dialing mode setting is wrong. Change to “TONE” or “PULSE”
(p. 37).
The unit does not work.
Disconnect the unit from the telephone line and connect the line to
a known working telephone. If the working telephone operates
properly, contact our service personnel to have the unit repaired.
If the working telephone does not operate properly, contact your
telephone company.
●
●
The unit does not ring.
The ringer volume is set to off. Adjust it to a suitable level (p. 33).
The other party complains they only
hear a fax tone and cannot talk.
The FAX ONLY mode is set. Tell them the number is used for
faxes only or change to another mode (p. 68, 69).
●
●
The speakerphone is not working.
Use the speakerphone in a quiet room.
If you have difficulty hearing the other party, adjust the volume
using
or
.
●
●
If parts of your conversation are cut off, you and the other party
spoke at the same time. Speak alternately.
The
button does
REDIAL/PAUSE
not function properly.
If this button is pressed during dialing, a pause will be inserted. If
pressed immediately after a dial tone is obtained, the last number
dialed will be redialed.
●
●
The receive mode does not function
as explained on pages 68 and 69.
A Distinctive Ringing pattern is set (p. 74, 75).
The TEL/FAX mode is set (p. 76 to 79).
●
During programming, I cannot enter
the code or ID number.
All or part of their numbers are the same. Change the number
(p. 80, 96).
●
The film runs out quickly.
The HELP button, copy function, and reports use more film.
Fax transmission
Problem
Cause & Remedy
I cannot send documents.
●
●
●
The other party’s fax machine was busy or ran out of paper. Try
again.
The other party’s machine is not a facsimile. Check with the other
party.
The other party’s fax machine rings too many times. Send the fax
manually - dial the number, confirm the fax tone, then press
.
START/COPY/SET
(continued)
125
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Operations
Fax transmission
Problem
Cause & Remedy
●
The other party complains that
letters on their received document
are distorted.
If your line has special telephone services such as call waiting, the
service may have been activated during fax transmission. Connect
the unit to a line that does not have these services.
●
●
The extension telephone on the same line is off the hook. Hang up
the extension telephone and try again.
The other party complains that dirty
patterns or black lines appear on
their received documents.
The glass or rollers are dirty. Clean them (p. 138).
●
●
I cannot make an international fax
call.
Use the overseas transmission mode (p. 66).
Add two pauses at the end of the telephone number (p. 36) or dial
manually.
Fax reception
Problem
Cause & Remedy
●
●
●
I cannot receive documents
automatically.
The receive mode is set to the TEL mode. Set to the TAD/FAX,
FAX ONLY or TEL/FAX mode.
The time to answer the call is too long. Decrease the number of
rings (p. 72, 79, 103).
The greeting message is too long. Shorten the message (see
page 89).
●
●
The display shows “CONNECTING.....”
but faxes are not received.
The incoming call is not a fax. Change the receive mode.
The recording image is faint.
The sender transmitted a faint document. Ask them to transmit a
clearer copy of the document.
●
●
The thermal head is dirty. Clean it (p. 138).
The printing quality is poor.
Some paper has instructions recommending which side to print on.
Try turning the paper over. We recommend smooth paper such as
R
Hammermill Jet Print for clearer printing.
●
A blank sheet is ejected after the
received documents are printed out.
The receiving reduction rate is not programmed correctly. Program
the proper rate (p. 81).
Receive mode
Problem
Cause & Remedy
●
●
I cannot select the desired receive
mode.
If you set the TAD/FAX, FAX ONLY or TEL/FAX mode:
— Select the desired mode using feature #77 (p. 71), and
— Press
to turn on the AUTO ANSWER light.
AUTO ANSWER
AUTO ANSWER
TAD/FAX ON
ON
If you set the TEL mode:
— Press
to turn off the AUTO ANSWER light.
AUTO ANSWER
AUTO ANSWER
TAD/FAX ON
OFF
126
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Operations
Copying
Problem
Cause & Remedy
When you try to make a copy, the
unit beeps and the display shows
“CHECK PAPER”.
●
Pull the recording paper set lever forward, make sure the paper is
inserted correctly and push the recording paper set lever back.
The unit does not make a copy.
●
●
You cannot make a copy during programming. Try to make a copy
after programming or stop the programming.
A dirty pattern or a black line
The glass or rollers are dirty. Clean them (p. 138).
appears on the copied documents.
The copied image is distorted.
●
●
The thermal head is dirty. Clean it (p. 138).
The document is not copied
properly.
The film is not inserted correctly. Insert it correctly (p. 136, 137).
The copied document is blank.
The printing quality is poor.
●
●
The film is not inserted correctly. Insert it correctly (p. 136, 137).
Some paper has instructions recommending which side to print on.
Try turning the paper over. We recommend smooth paper such as
R
Hammermill Jet Print for clearer printing.
The printing is faint.
●
You may have used paper with a cotton and/or fiber content that is
over 20%, such as letterhead or resume paper. We recommend
smooth paper such as Hammermill Jet Print for clearer printing.
Original
R
ABC
Copy
A paper jam occurs during copying.
●
The film is not inserted correctly. Insert it correctly (p. 136, 137).
Answering device
Problem
Cause & Remedy
●
●
No voice messages have been
recorded in the TAD/FAX mode.
The memory is full. Erase some or all the messages (p. 92, 98).
I cannot retrieve recorded messages
from a remote telephone.
Make sure that you use the remote operation ID correctly (p. 96).
127
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Operations
Multi-Function Center
Problem
Cause & Remedy
I cannot install the Multi-Function
Center software.
¡Before installing the Multi-Function Center software, make sure of
the following.
¡—The facsimile unit is connected to the serial port (COM 1 or 2) of
your PC (see page 106).
¡—The facsimile unit is turned on.
¡—There is at least 14 MB of available storage on the hard disk
drive of your PC.
¡—Windows 3.1, 3.11 or Windows 95 is running.
¡—All other Windows applications are closed.
¡—The PC link feature (#14) on the facsimile unit is set to ON (see
page 119).
¡There is a problem in your gender changer, converter, divider or
switch box. Check their operating instructions.
¡The cmos setup on the com port you are using is set to OFF. Set to
ON (contact your computer manufacturer or dealer).
¡The com port is competing with the mouse or network card, or uses
the same IRQ as MFC-Print. Change the IRQ setting (refer to your
Windows user manual).
¡Your PC has a built-in modem and the device manager may have
assigned the modem to the wrong com port. Change the com port
from built-in modem to MFC (refer to your PC user manual).
¡The Multi-Function Center software was installed incorrectly. Install
the MFC software by following the operating instructions or
instructions on the CD-ROM case.
¡The CD-ROM or CD-ROM driver are not normal. Check them using
the scan disk command (refer to your Windows user manual). Or
try another CD-ROM to confirm that there is no problem with the
CD-ROM drive.
¡You installed the Multi-Function Center software in a compressed
drive. Use other drive or reduce the compression of the
compressed drive.
The Multi-Function Center does not
work.
¡The device driver switched because another application software
was installed using the same com port as the Multi-Function Center
after installing the Multi-Function Center driver. Reinstall by setting
the com port for the Multi-Function Center to an unused com port.
If you have to use the same com port as the other application
software, change the connection of the driver as follows.
1. Open the Message Center.
2. Select Properties from the File menu.
3. Select the desired port from the PC Connection group.
4. Select the Test button.
¡The PC link feature (#14) on the facsimile unit is set to OFF. Set to
ON (see page 119).
The facsimile unit cannot print
documents from your PC.
¡“Panasonic MFC Print” was not selected as your printer. Select it.
¡The print manager of Windows 3.1 was not used. Test using
Notepad in Windows 3.1 or Wordpad in Windows 95.
128
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Operations
Multi-Function Center
Problem
Cause & Remedy
The facsimile unit cannot print the
documents received on your PC.
¡Another device is in use. Check the outbox, then wait until the other
device is finished or cancel it.
¡The com port was set improperly. Check the properties and set the
com port with “Test” again.
¡The com port is competing with the mouse or network card, or uses
the same IRQ as MFC-Print. Change the IRQ setting (refer to your
Windows user manual).
¡The performance of your PC is not sufficient. At least, CPU386 (DX
33MHz) and 4M RAM are necessary.
¡An OS (Macintosh, DOS, Win NT, etc.) which the Multi-Function
Center does not support was used. Use Windows 95 or
Windows 3.1/3.11.
¡All com ports are in use. Assign a com port for the Multi-Function
Center.
Documents are received by the
facsimile unit but I want to receive
them on the PC.
¡The Inbox was set to pause. Remove the check mark from the
Pause Inbox in the Message Center window.
¡The PC link feature (#14) of the facsimile unit is set to OFF. Set to
ON (see page 119).
¡The Message Center is not running. Open it.
Documents are received on the PC
but I want to receive them on the
facsimile unit.
¡The Inbox was not set to pause. Set the Inbox to pause or close the
Message Center.
¡The Message Center is running. Remove the check mark on the
Load in Message Center with Windows property.
I want to print a received fax with the ¡Select Automatically Print Incoming Faxes in the Receive dialog
pre-selected printer. box of the Inbox properties.
I want a received fax to be printed by ¡Set the desired printer as default in the Print Settings box, or select
another printer.
the desired printer in the Print dialog box.
Documents cannot be scanned on
the PC.
¡See the Viewer instructions in the operating instructions or help list.
¡There is not enough hard disk capacity. Delete unnecessary
applications or data.
¡The MFC scan program was activated when other applications
were running and the swap file was full. Check the swap file size
and extend the swap file.
¡The MFC scan program was activated and there is not enough
RAM capacity. Close the applications in progress.
¡Try cold reboot.
Documents cannot be sent by the
PC.
¡The receiving unit is busy. Check the outbox and error status log.
¡The MFC is installed incorrectly. Install it again.
¡There is not enough RAM capacity. Try again after closing other
applications.
¡A different fax software was used instead of the Multi-Function
Center.
129
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Operations
Error codes on the PC when using the Multi-Function
Center
When using the Multi-Function Center software and an error occurs when the printer or scanner function is
initiated, an 8 digit error code will be displayed on the status log window.
See the printer 8 digit error code below. See the scanner 8 digit code on page 131.
» Error code for “Printer not ready.”:
0
0
Recording paper set lever:
When this digit is “1”, the recording paper set lever is
released. Push the lever back to reset (p. 27).
Paper jam near the recording paper entrance:
When this digit is “1”, the recording paper is not fed into
the unit properly or has jammed near the recording
paper entrance. To clear, see page 134.
Paper jam under the film cartridge or too much
paper on the paper stacker:
When this digit is “1”, the recording paper jammed
under the film cartridge or there is too much paper on
the paper stacker. Clear the jammed paper (p. 133) or
remove the printed paper.
Cover open:
When this digit is “1”, the cover is open. Close it.
Film:
When this digit is “1”, the film is empty or the film is not
inserted in the cartridge correctly. Replace the film or
film cartridge with a new one or reinsert the film
correctly (p. 136, 137).
Unit overheat:
When this digit is “1”, the unit is overheated. Let the unit
cool down.
130
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Operations
» Error code for “Scanner not ready.”:
0 0
0
0
0
Document feed:
When this digit is “1”, the document is not fed into
the unit properly. Reinsert the document.
Document jam:
When this digit is “1”, the document is jammed.
Remove the jammed document (p. 135).
Cover open:
When this digit is “1”, the cover is open. Close it.
For example:
If “1” appears in the 8 digit code, see the corresponding instructions and solve the problem.
e.g. When “Scanner not ready. Error code=00010000” is displayed on the Status Log window:
Cause & remedy—The cover is open. Close it.
131
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Operations
If a power failure occurs
●
The unit will not function.
●
Transmission and reception will be interrupted. Check the transactions by printing a journal report.
●
If fax documents are stored in memory, they will be lost. When power is restored, a power-down report will
be printed out stating which contents in memory have been erased.
●
If delayed transmission is programmed and the start time has passed during a power failure, transmission
will be attempted soon after power is restored.
Power down report
The power down report will be automatically printed out after power is restored.
The report will not be printed out when there are not any documents stored in memory.
Sample of a power down report
POWER DOWN REPORT
POWER DOWN AT:Jan. 05 1998 04:30AM
RESTARTED AT:Jan. 05 1998 04:31AM
<< WARNING >>
CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN.
FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.
NO.
01
MODE
RCV
PAGES
01
FUNCTION
OTHER FACSIMILE
<FAX # NOT AVAIL.>
MEMORY RECEIVE
132
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Jams
Recording paper jam
If the unit does not eject any recording paper during reception or copying, the recording paper has jammed.
Remove the jammed paper by following the display message on this page and page 134.
When paper has jammed under the film cartridge
The display will show the following message.
PAPER JAMMED
Display:
Remove the jammed paper as follows.
Slide the cover open lever forward.
1
Film
The cover is under tension to improve print
cartridge
2
quality. Pull up hard enough to open.
Remove the film cartridge.
3
Cover open
lever
Remove the jammed recording paper.
4
If the film is slack, tighten it by winding the
bottom side gears.
5
Incorrect
Correct
Bottom side gears
Tight
Replace the film cartridge by matching the blue
label side of the cartridge with the one on the unit.
Blue labels
6
7
Close the cover securely by pushing down on both
ends.
Film
cartridge
133
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Jams
When paper has jammed near the recording paper entrance
The display will show the following message.
CHECK PAPER
Display:
Remove the jammed paper as follows.
Pull the recording paper set lever forward, then pull out
the jammed recording paper from the recording paper
entrance.
Recording
paper set
lever
Push the set lever back.
When paper has not been ejected even though “PAPER
JAMMED” or “CHECK PAPER” is not displayed
Check the recording paper exit. If there is jammed paper, remove it as follows.
First, lift the front of the unit. Pull the paper stacker
forward until it stops, then press the center slots to
unlock and remove the paper stacker.
1
Paper
stacker
Center slots
Tilt the unit up and push the jammed recording
paper out through the triangular window on the
bottom of the unit.
2
3
Triangular
window
Remove the jammed recording paper from the
recording paper exit.
●
If you cannot remove the jammed paper, remove
it by following the instructions on page 133.
134
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Jams
Sending document jams
If the unit does not release the document during feeding, remove the document as follows.
Slide the cover open lever forward.
1
The cover is under tension to improve print quality.
2
Pull up hard enough to open.
Remove the jammed document carefully.
3
Close the cover securely by pushing down on both
ends.
4
Note:
●
Before opening the cover, do not pull out the
jammed paper forcibly.
Cover open
lever
Sending document does not feed, or multi-feeds
If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
Slide the cover open lever forward.
Lever
1
The cover is under tension to improve print quality.
2
Pull up hard enough to open.
A
C
B
Shift the position of the lever using an instrument
with a pointed end, like a paper clip.
3
4
Position A: When documents do not feed.
Position B: Standard position (pre-selected)
Position C: When documents multiple feed.
Close the cover securely by pushing down on both
ends.
Cover open
lever
135
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Ink Film
How much film you have left
To check the amount of remaining film, press
while the unit is idle. The display indicates
FILM REMAINING
the approximate amount of remaining film.
Display:
FILM E
FILM E
F
F
When the film indicator points to this position, the remaining film will
print up to 25 pages of letter size documents. Prepare a new film or
film cartridge for replacement.
Replacing the film or film cartridge
When the unit detects the end of the film, the following message will be displayed.
The remaining film prints about 15 pages of letter size documents.
Prepare a new film or film cartridge.
FILM NEAR EMPTY
Display:
FILM EMPTY
The film is empty. Install a new film or film cartridge.
The following replacement kits are available.
KX-FA135: Film cartridge (1 cartridge and 1 film)
KX-FA136: Replacement film (2 films)
To order replacement kits, see page 18.
Slide the cover open lever forward.
Film cartridge
1
2
The cover is under tension to improve print quality.
Pull up hard enough to open.
Cover open
lever
Remove the film cartridge.
3
●
If you have purchased a film cartridge (Model no.
KX-FA135) for replacement, skip to step 10.
To replace only the film, go to step 4.
●
Unlock the four gears by ( ) pulling the top side
A
Blue gear
A
4
gears (blue and green gears) forward and (
)
B
Top side gears
B
pushing back the bottom side gears (green gears).
Remove the used film.
Green
gear
Green
gear
A
B
Bottom side gears
Green gear
Remove the four gears from the used film cores.
Gears
5
Caution:
●
The film is not reusable. You can order a new
film for replacement through your nearest
Panasonic dealer or call 1-800-435-7329.
Film cores
Gears
136
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Ink Film
Insert the blue gear into the blue core of the new
film.
Blue core
Blue gear
6
7
8
9
Slots
Guide tabs
Guide tabs
Insert the three green gears into the remaining
cores of the new film.
Green gears
Slots
Insert the film into the cartridge so that the blue
gear matches the blue label on the cartridge.
Blue label
Film
Blue gear
●
The shiny side should be facing up.
Cartridge
Lock the four gears of the film by ( ) pushing
A
Top side
gears
Bottom
Top
back the top side gears and ( ) pulling the
B
side gear side gear
bottom side gears forward until they lock into place.
●
If the film is slack, tighten it by winding the
bottom side gears.
Incorrect
Correct
Bottom
B
A
side gears
Tight
Insert the film cartridge by matching the blue label
on the cartridge with the one on the unit.
Blue labels
10
11
Close the cover securely by pushing down on both
ends.
●
The unit will check if the film is installed correctly.
The following message will be displayed.
Film
cartridge
PLEASE WAIT
Display:
●
If the following message is displayed, the film is
not inserted correctly.
CHECK FILM
Reinsert it correctly.
137
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Cleaning
Document feeder
If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document,
clean the document feeder.
Disconnect the power cord and the telephone
line cord.
1
Telephone
Slide the cover open lever forward.
line cord
2
Power cord
The cover is under tension to improve print quality.
3
4
Pull up hard enough to open.
Cover open
lever
Clean the document feeder rollers, sub roller and
rubber flap with a cloth moistened with isopropyl
rubbing alcohol, and let all parts dry thoroughly.
Rubber flap
Sub roller
Document feeder rollers
Clean the white plate and glass with a soft dry
cloth.
5
6
7
Close the cover securely by pushing down on both
ends.
Connect the power cord and the telephone line
cord.
Caution:
●
Do not use paper products, such as paper towels
Glass
or tissues, to clean the inside of the unit.
White plate
Thermal head and black bar
If dirty patterns or black or white bands appear on a copied or received document, clean the thermal head and
black bar.
Disconnect the power cord and the telephone
line cord.
1
Thermal head
Black bar
Slide the cover open lever forward.
2
3
4
The cover is under tension to improve print quality.
Pull up hard enough to open.
Clean the thermal head and black bar with a cloth
moistened with isopropyl rubbing alcohol, and let it
dry thoroughly.
Close the cover securely by pushing down on both
ends.
5
6
Connect the power cord and the telephone line
cord.
Caution:
●
To prevent a malfunction due to static electricity,
do not use a dry cloth and do not touch the thermal
head directly with your fingers.
Caution:
Do not push on
the black cover.
●
138
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Reports
Printing the feature settings, telephone numbers,
the journal, printer test list and Caller ID list
You can print out the following documents.
Feature list: provides you with the current settings of the basic and advanced programming features (see
pages 168 to 170).
Telephone number list: provides you with names and telephone numbers which are stored in the One-Touch
Dial and JOG DIAL directory. The telephone number codes are as shown below.
P: A pause has been entered.
F: A flash has been entered.
[ ]: A secret telephone number has been entered. (The telephone number is not printed.)
Journal report: keeps records of fax transmissions and receptions. Also, this report will be printed
automatically after every 35 fax communications (see page 61).
Printer test list: allows you to check the print quality of your unit. If the test print has a dirty pattern, or blurred
points or lines, clean the thermal head (see page 138).
Caller ID list: keeps records of the last 35 callers after subscribing to a Caller ID service. Also, this report will
be printed automatically after every 35 callers (see page 50).
Press MENU two times.
1
Dial keypad
MENU
2.PRINT REPORT
Display:
1
For the feature list, press
, then
.
2
SETUP LIST
For the telephone number list, press
, then
3
.
TEL NO. LIST
4
For the journal report, press
, then
.
JOURNAL REPORT
STOP
JOG DIAL
For the printer test list, press
, then
5
.
START/COPY/SET
PRINTER TEST
For the Caller ID list, press
, then
8
.
CALLER ID LIST
Press
to start printing.
START/COPY/SET
3
4
PRINTING
●
To stop printing, press
.
STOP
●
After printing, the following will be displayed.
[ ]
PRINT ITEM
Note:
●
In step 2, you can select the desired item by
Press MENU
.
rotating JOG DIAL
.
139
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Fax Voice Guidance
Fax voice guidance
You can hear the transmission result by the voice guidance. One of the following messages will be heard if this
feature is set to on.
— Transmission is complete.
— Transmission has failed.
— Transmission has been interrupted.
When friendly reception (see page 82) is activated, one of the following messages will also be heard.
— Please hang up the handset for reception.
— Start reception.
Changing the fax voice guidance setting
One of the following choices is available.
ERROR: The fax voice guidance will be heard only when fax transmission/reception and friendly reception fail.
ON:
The voice guidance message regarding fax transmission/reception and friendly reception will be
heard after every transaction (pre-selected setting).
OFF:
The fax voice guidance will not be heard.
Press MENU
.
Dial keypad
MENU
1
2
1.SYSTEM SET UP
Display:
Press
Press
, then 4 7 .
FAX GUIDANCE
.
START/COPY/SET
3
MODE=ON
▼ ▲
Press
Press
or
to select the desired setting.
4
5
6
/
.
START/COPY/SET
START/COPY/SET
[ ]
SETUP ITEM
Press MENU
.
140
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Display Contrast / Reset
Changing the LCD display contrast
Use this feature to adjust the display contrast.
NORMAL: (Pre-selected setting)
DARKER: Used when the display contrast is too light.
Press MENU
.
Dial keypad
MENU
1
2
1.SYSTEM SET UP
LCD CONTRAST
Display:
3
9
Press
Press
, then
.
.
START/COPY/SET
3
MODE=NORMAL ▼ ▲
Press
Press
or
to select the desired setting.
4
5
/
.
START/COPY/SET
START/COPY/SET
[ ]
SETUP ITEM
Press MENU
.
6
Resetting the advanced features
Use this feature to return the advanced features (see pages 169 and 170) to their pre-selected settings.
Press MENU
.
Dial keypad
MENU
1
2
1.SYSTEM SET UP
SET DEFAULT
Display:
8
0
Press
Press
Press
, then
.
.
START/COPY/SET
3
4
5
RESET=NO
▼ ▲
▼ ▲
or
to select “YES”.
RESET=YES
STOP
/
Press
.
START/COPY/SET
START/COPY/SET
RESET OK?
If this feature is not required, press
●
.
STOP
Press
again for confirmation.
START/COPY/SET
6
7
RESET COMPLETED
[ ]
SETUP ITEM
Press MENU
.
141
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FCC Information
List of FCC requirements and information
If required by the telephone company, inform them
of the following.
alteration of such terminal equipment, or otherwise
materially affect its use or performance, the
customer shall be given adequate notice in writing,
to allow the customer an opportunity to maintain
uninterrupted service.
●
FCC Registration No.:
(found on the bottom of the unit)
●
Ringer Equivalence No.:
(found on the bottom of the unit)
●
The particular telephone line to which the
CAUTION:
equipment is connected.
Any changes or modifications not expressly
approved by the party responsible for compliance
could void the user’s authority to operate this
device.
This unit must not be connected to a coin operated
line. If you are on a party line, check with your local
telephone company.
When programming emergency numbers and/or
making test calls to emergency numbers:
1. Remain on the line and briefly explain to the
dispatcher the reason for the call before
hanging up.
Ringer Equivalence Number (REN):
This REN is useful in determining the quantity of
devices you may connect to your telephone line
and still have all of those devices ring when your
telephone number is called. In most but not all
areas, the sum of the REN’s of all devices
connected to one line should not exceed five (5.0).
To be certain of the number of devices you may
connect to your line, as determined by the REN,
you should contact your local telephone company
to determine the maximum REN for your calling
area.
2. Perform such activities in the off-peak hours;
such as early morning or late evenings.
This telephone provides magnetic coupling to
hearing aids.
NOTE:
This equipment has been tested and found to
comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection
against harmful interference in a residential
installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not
installed and used in accordance with the
instructions, may cause harmful interference to
radio communications. However, there is no
guarantee that interference will not occur in a
particular installation. If this equipment does cause
harmful interference to radio or television
reception, which can be determined by turning the
equipment off and on, the user is encouraged to try
to correct the interference by one or more of the
following measures:
In the event that terminal equipment causes harm
to the telephone network, the telephone company
should notify the customer, if possible, that service
may be stopped. However, where prior notice is
impractical, the company may temporarily cease
service providing that they:
a) Promptly notify the customer.
b) Give the customer an opportunity to correct the
problem with their equipment.
c) Inform the customer of the right to bring a
complaint to the Federal Communication
Commission pursuant to procedures set out in
FCC Rules and Regulations Subpart E of Part
68.
The Telephone Company may make changes in its
communications facilities, equipment operations, or
procedures where such action is reasonably
required in the operation of its business and is not
inconsistent with the rules and regulations in FCC
Part 68. If such changes can be reasonably
—Reorient or relocate the receiving antenna.
—Increase the separation between the equipment
and receiver.
—Connect the equipment into an outlet on a circuit
different from that to which the receiver is
connected.
expected to render any customer terminal
equipment incompatible with telephone company
communications facilities, or require modification or
—Consult the dealer or an experienced radio/TV
technician for help.
142
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Warranty
Panasonic Consumer Electronics Company,
Division of Matsushita Electric Corporation of America
One Panasonic Way, Secaucus,
Panasonic Sales Company
Division of Matsushita Electric of
Puerto Rico, Inc.
New Jersey 07094
Ave. 65 de Infantería, Km. 9.5, San Gabriel
Industrial Park, Carolina, Puerto Rico 00985
PANASONIC
Facsimile Products
Limited Warranty
Panasonic Consumer Electronics Company or Panasonic Sales Company (collectively referred to as “the
warrantor”), will repair this product with new or refurbished parts, free of charge, in the USA or Puerto Rico
for one (1) year from the date of original purchase in the event of a defect in materials or workmanship.
This Limited Warranty Excludes both Labor and Parts for: batteries, antennas, and cosmetic parts
(cabinet).
Carry-in or mail-in service in the USA or Puerto Rico can be obtained during the warranty period by
contacting a Panasonic Services Company (PASC) Factory Servicenter listed in the Servicenter Directory.
Or call, toll free, 1-800-HELP FAX (1-800-435-7329) to locate a PASC Factory Servicenter. Carry-in or
mail-in service in Puerto Rico can be obtained during the warranty period by calling the Panasonic Sales
Company telephone number listed in the Servicenter Directory.
This warranty is extended only to the original purchaser. A purchase receipt or other proof of date of
original purchase will be required before warranty service is rendered.
This warranty only covers failures due to defects in material or workmanship which occur during normal
use and (when applicable) does not cover the print and ink cartridge, the toner cartridge and drum unit or
the film cartridge. The warranty does not cover damages which occur in shipment, or failures which are
caused by products not supplied by the warrantor, or failures which result from accident, misuse, abuse,
neglect, mishandling, faulty installation, misapplication, set-up adjustments, improper operation or
maintenance, alteration, modification, power line surge, improper voltage supply, lightning damage,
signal reception problems, commercial use such as hotel, office, restaurant, or other business or rental
use of the product, or service by anyone other than a PASC Factory Servicenter or a PASC authorized
Servicenter, or damage that is attributable to acts of God.
LIMITS AND EXCLUSIONS
There are no express warranties except as listed above.
THE WARRANTOR SHALL NOT BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES
RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF THIS
WARRANTY. ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTIES OF
MERCHANTABILITY, ARE LIMITED TO THE APPLICABLE WARRANTY PERIOD SET FORTH
ABOVE.
Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations
on how long an implied warranty lasts, so the above exclusions or limitations may not apply to you.
This warranty gives you specific legal rights and you may also have other rights which vary from state to
state. If a problem with this product develops during or after the warranty period, you may contact your
dealer or Servicenter. If the problem is not handled to your satisfaction, then write to the Customer
Satisfaction Center at the company address indicated above.
143
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Warranty
Servicenter Directory
For Product Information, Operating Assistance, Literature Requests, Dealer
Locations, and all Customer Service inquiries please contact:
1-800-HELP-FAX (435-7329), Monday-Friday 9am - 8pm EST.
Web Site: http://www.Panasonic.com
You can purchase parts, accessories or
locate your nearest servicenter by visiting
our Web Site.
Factory Servicenters Locations
CALIFORNIA
6550 Katella Avenue
Cypress, CA 90630
GEORGIA
8655 Roswell Road
Suite 100
MICHIGAN
TENNESSEE
3800 Ezell Road
Suite 806
37048 Van Dyke Avenue
Sterling Heights, MI
48312
Atlanta, GA 30350
Nashville, TN 37211
800 Dubuque Avenue
S. San Francisco,
CA 94080
ILLINOIS
9060 Golf Road
Niles, IL 60714
MINNESOTA
TEXAS
7482 Harwin Drive
Houston, TX 77036
7850-12th Avenue South
Airport Business Center
Bloomington, MN 55425
20201 Sherman Way
Suite 102
Canoga Park, CA 91306
1703 North Randall Road
Elgin, IL 60123
13615 Welch Road
Suite #101
OHIO
(Pick-up / Drop-off only)
2236 Waycross Road
Civic Center Plaza
Forest Park, OH 45240
Farmers Branch, TX
75244
3878 Ruffin Road
Suite A
MARYLAND
San Diego, CA 92123
62 Mountain Road
Glen Burnie, MD 21061
WASHINGTON
20425-84th Avenue South
Kent, WA 98032
PENNSYLVANIA
2221 Cabot Blvd. West
Suite B
COLORADO
1640 South Abilene Street
Suite D
MASSACHUSETTS
60 Glacier Drive
Suite G
Langhorne, PA 19047
Aurora, CO 80012
Westwood, MA 02090
Chartiers Valley
HAWAII
FLORIDA
Shopping Center
1025 Washington Pike
Bridgeville, PA 15017
99-859 Iwaiwa Street
Aiea, Hawaii 96701
Phone (808) 488-1996
Fax (808) 486-4369
3700 North 29th Avenue
Suite 102
Hollywood, FL 33020
Service in Puerto Rico
Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company/ Factory Servicenter:
Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985
Phone (787) 750-4300 Fax (787) 768-2910
Accessory Purchases:
Customer Orders Only 1-800-HELP-FAX (435-7329)
As of Mar. ’98
144
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Warranty
Notes for product service and shipping
the product
For product service
●
Servicenters are listed on page 144.
●
Call toll free 1-800-HELP-FAX (435-7329) for the location of an authorized servicenter.
When you ship the product
●
Carefully pack your unit, preferably in the original carton.
●
Attach a letter, detailing the symptom or problem, to the outside of the carton.
●
Send the unit to an authorized servicenter, prepaid and adequately insured.
●
Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales
offices. These locations do not repair consumer products.
145
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Specifications
Technical data about this product
Applicable Lines:
Public Switched Telephone Network
Document Size:
Max. 216 mm (81⁄2w) in width
Max. 600 mm (235⁄8w) in length
Effective Scanning Width:
Recording Paper Size:
208 mm (83⁄16w)
Letter: 216 mmq279 mm (81⁄2wq11w)
Legal: 216 mmq356 mm (81⁄2wq14w)
Effective Printing Width:
Transmission Time*:
208 mm (83⁄16w)
Approx. 9 s/page (Original mode)**
Approx. 15 s/page (Original mode)***
Approx. 30 s/page (G3 Normal mode)
Scanning Density:
Horizontal: 8 pels/mm (203 pels/inch)
Vertical:
3.85 lines/mm (98 lines/inch) —STANDARD mode
7.7 lines/mm (196 lines/inch) —FINE/HALF TONE mode
15.4 lines/mm (392 lines/inch) —SUPER FINE mode
Halftone Level:
64-level
Scanner Type:
CCD image sensor
Printer Type:
Thermal Printing
Data Compression System:
Modem Speed:
Modified Huffman (MH), Modified READ (MR)
14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
5 °C – 35 °C (41 °F – 95 °F), 20 % – 80 % RH (Relative Humidity)
154 mmq365 mmq355 mm (61⁄16wq143⁄8wq1331⁄32w)
Approx. 4.85 kg (10.7 lb.)
Operating Environment:
Dimensions (H∑W∑D):
Mass (Weight):
Power Consumption:
Standby:
Approx. 6.0 W
Transmission: Approx. 14 W
Reception:
Copy:
Maximum:
Approx. 37 W (When receiving a 20% black document)
Approx. 48 W (When copying a 20% black document)
Approx. 160 W (When copying a 100% black document)
Power Supply:
120 V AC, 60 Hz (This unit will not function at 50 Hz.)
Memory Capacity:
Voice memory: Approx. 18 minutes of recording time including the greeting
message****
Fax memory: Approx. 28 pages of memory reception
Approx. 25 pages of memory transmission
(Based on the CCITT No. 1 Test Chart in standard resolution.)
CCITT No. 1 Test Chart
****Transmission speed depends upon the contents of the pages,
resolution, telephone line conditions and capability of the
receiving unit.
****The 9 second speed is based upon the CCITT No. 1 Test
Chart on the condition that memory transmission is performed.
****The 15 second speed is based upon the CCITT No. 1 Test
Chart.
****Recording time may be reduced by the calling party’s
background noise.
Note:
●
Any details given in these instructions are subject to change without
notice.
●
The pictures and illustrations in these instructions may vary slightly
from the actual product.
146
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Instalación
Quite la cinta de transporte de la unidad y del apilador de papel y haga la instalación de la forma siguiente.
Cinta de transporte
Cinta de transporte
Cubierta
Cartucho de película
A. Deslice hacia adelante la palanca de abertura de la cubierta
1
.
B. La cubierta está bajo tensión para mejorar la calidad de la
impresión. Tire hacia arriba con fuerza suficiente para abrirla.
C. Quite la hoja de la unidad.
Palanca de abertura
de la cubierta
Bandeja de papel
A. Abra la bandeja de papel.
3
D. Si la película está floja en su cartucho, ténsela girando los
engranajes del lado inferior
.
B. Inserte las dos lengüetas
de la bandeja de papel
en las ranuras de la parte
trasera de la unidad.
Correcto
Incorrecto
Tensa
E. Instale el cartucho de película en el interior de la unidad.
F. Asegúrese de que la etiqueta azul del cartucho
concuerde con la de la unidad.
G. Cierre firmemente la cubierta empujando hacia abajo
sobre ambas esquinas.
Etiqueta azul
Engranajes
del lado inferior
Etiquetas azules
Engranaje azul
Lengüeta
Palanca de
ajuste del papel
de impresión
Ranuras
Parte inferior
Hoja
Papel de impresión
4
A. Tire hacia adelante de la palanca de
ajuste del papel de impresión.
Apilador de papel
A. Levante la parte delantera de la unidad,
inserte el apilador de papel en las
2
B. Separe el papel para evitar que se
atasque e insértelo en el interior de
la bandeja de papel.
ranuras y deslícelo hasta que se pare.
C. Mueva hacia atrás la palanca de
ajuste del papel de impresión.
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Conexiones
Cable del auricular
A. Conéctelo a la unidad.
B. Conéctelo al auricular.
1
2
Cable de línea telefónica
A. Conéctelo a “LINE” de la
unidad.
B. Conéctelo a una toma de
línea telefónica sencilla.
RJ11C
Protector contra
sobrevoltaje de
la línea
Cable de electricidad
3
A. Conéctelo a la unidad.
B. Conéctelo a una toma de
corriente.
120 V, 60 Hz
Protector contra
sobrevoltaje de
alimentación
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Programación inicial
Ajuste de la fecha y la hora
Teclas de
marcación
de un toque
Teclado de
marcación
INSERT
MENU
1 Pulse MENU
2 Pulse
, y luego 0 1 .
3 Pulse START/COPY/SET
.
.
4 Introduzca el mes/día/año correcto seleccionándolos
con 2 dígitos para cada uno utilizando el teclado de
marcación o
. Si utiliza
,
JOG DIAL
para mover el cursor.
5 Pulse START/COPY/SET
JOG DIAL
pulse
.
6 Introduzca la hora/minuto correcto seleccionando
STOP
START/COPY/SET
/
cada uno de ellos mediante 2 dígitos con el teclado
JOG DIAL
de marcación o
. Si utiliza
JOG DIAL
, pulse para mover el cursor.
para seleccionar “AM” o “PM”.
7 Pulse START/COPY/SET
8 Pulse MENU
JOG DIAL
Pulse
Selección de caracteres con el
teclado de marcación
.
.
Teclas
Caracteres
Ajuste de su logotipo
1
[
]
{
}
+
–
/
|
=
1 Pulse MENU
2 Pulse
, y luego 0 2 .
3 Pulse START/COPY/SET
Introduzca su logotipo, con un máximo de
.
1
,
.
_
C
F
I
:
;
c
f
?
2
3
4
5
6
r
2
3
4
5
6
7
8
9
A
D
B
E
a
d
g
j
b
e
h
k
.
4
30 caracteres, utilizando el teclado de marcación
(consulte las instrucciones de la derecha) o
G H
i
(consulte la página siguiente).
JOG DIAL
J
K
L
l
●
Para introducir continuamente el mismo número,
pulse para mover el cursor al siguiente espacio.
M N O m
n
p
u
w
>
o
q
v
x
!
P
T
Q R
S
t
s
7
5 Pulse START/COPY/SET
6 Pulse MENU
.
.
U
V
Y
)
8
y
"
W X
Z
<
z
#
9
$
Ajuste del número de
teléfono de su facsímil
0
(
0
% &
¥
@ ^
’
→
1 Pulse
2 Pulse
3 Pulse
MENU
.
Tecla INSERT
Teclado de
marcación (Se utiliza para insertar un
de un toque
, y luego
.
0
3
carácter o un espacio.)
.
START/COPY/SET
4 Introduzca el número de teléfono de su facsímil con
un máximo de 20 dígitos utilizando el teclado de
Para corregir un error
marcación o
. Si utiliza
,
JOG DIAL
JOG DIAL
●
Pulse
o
para mover el cursor al
pulse
para mover el cursor.
carácter incorrecto, y luego haga la
corrección.
●
El botón
el botón
reemplaza un caracter por un espacio y
reemplaza un caracter por un signo “+”.
●
Para borrar un carácter, mueva el cursor al
carácter que desee borrar y pulse
STOP
para las características número #02 y #03.
5 Pulse START/COPY/SET
MENU
.
6 Pulse
.
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Memorización de nombres y números de
teléfono para la marcación de un toque
1 Pulse DIRECTORY PROGRAM
.
Teclas de
marcación
de un toque
LOWER
Teclado de
marcación
2 Para las estaciones 1–5
Pulse una de las teclas de marcación de un toque.
●
Si selecciona la tecla de marcación de un toque 1,
seleccione “DIAL MODE” pulsando
, y luego
START/COPY/SET
pulse
para ir a la siguiente
indicación.
Para las estaciones 6–10
Pulse LOWER , y luego pulse una de las teclas de
marcación de un toque.
3 Introduzca el nombre de la estación, un máximo de
10 caracteres, utilizando el teclado dè marcación
( @ )
/
(consulte la página 149) o
abajo).
(consulte
JOG DIAL
JOG DIAL
START/COPY/SET
4 Pulse START/COPY/SET
.
DIRECTORY PROGRAM
5 Introduzca el número de teléfono, un máximo de
30 dígitos.
START/COPY/SET
6 Pulse
.
7 Pulse DIRECTORY PROGRAM para salir de la
programación.
Selección de caracteres con
JOG DIAL
En lugar de pulsar las teclas de marcación podrá
seleccionar caracteres utilizando JOG DIAL.
1. Gire
hasta que se visualice el carácter
JOG DIAL
deseado.
2. Pulse
espacio.
para mover el cursor al siguiente
●
Se inserta el carácter visualizado en el paso 1.
3. Vuelva al paso 1 para introducir el siguiente
carácter.
Orden de visualización de los caracteres
Letra
mayúscula
: Girándolo hacia
la derecha
Letra
minúscula
Número
: Girándolo hacia
la izquierda
Símbolo
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Memorización de nombres y números de
teléfono en el directorio JOG DIAL
Para acceder rápidamente a los números marcados frecuentemente, además de la marcación de un toque, la
unidad proporciona también el directorio JOG DIAL (100 estaciones).
1 Pulse DIRECTORY PROGRAM
.
Teclado de
marcación
DIRECTORY PROGRAM
2 Gire
e introduzca el nombre, hasta
JOG DIAL
10 caracteres, utilizando el teclado dé marcación
(consulte la página 149) o
página 150).
(consulte la
JOG DIAL
3 Pulse
.
START/COPY/SET
4 Introduzca el número de teléfono, un máximo de
30 dígitos.
5 Pulse
START/COPY/SET
.
6 Pulse DIRECTORY PROGRAM para salir de la
STOP
START/COPY/SET
/
programación.
JOG DIAL
Para borrar un carácter
Para corregir un error
●
Mueva el cursor al carácter que desee borrar
●
Pulse
o
para mover el cursor al carácter
y pulse
.
incorrecto, y luego haga la corrección.
STOP
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Para hacer/contestar una llamada de voz
■
■
■
Para hacer manualmente una llamada de voz
Levante el auricular.
1
Marque el número.
2
Cuelgue el auricular cuando termine.
3
Para hacer una llamada de voz utilizando la marcación de un toque
Levante el auricular.
1
Para las estaciones 1–5
Pulse la tecla de marcación de un toque deseada.
2
Para las estaciones 6–10
Pulse
, y luego pulse la tecla de
LOWER
marcación de un toque deseada.
Cuelgue el auricular cuando termine.
3
Para hacer una llamada de voz utilizando el directorio JOG DIAL
Gire JOG DIAL hasta que se visualice el nombre
deseado.
1
Levante el auricular.
2
●
La unidad empezará a marcar
automáticamente.
Cuelgue el auricular cuando termine.
3
■
Para contestar una llamada de voz
Levante el auricular cuando oiga el timbre de la unidad.
1
Cuelgue el auricular cuando termine.
2
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Envío de un fax
■
Envío manual de un fax
Abra la bandeja del alimentador de documentos.
1
2
3
4
5
6
Ajuste la anchura de las guías de documentos
según el tamaño del documento.
CARA IMPRESA
HACIA ABAJO
(hasta 15 hojas)
Inserte el documento hasta que se oiga un pitido.
Pulse
.
DIGITAL SP-PHONE
Marque el número del fax.
Pulse
cuando oiga el tono
START/COPY/SET
del fax.
■
Envío de un fax utilizando la marcación de un toque
Abra la bandeja del alimentador de documentos.
1
Ajuste la anchura de las guías de documentos
según el tamaño del documento.
CARA IMPRESA
HACIA ABAJO
(hasta 15 hojas)
2
Inserte el documento hasta que se oiga un pitido.
3
Para las estaciones 1–5
Pulse la tecla de marcación de un toque deseada.
4
Para las estaciones 6–10
Pulse
, y luego pulse la tecla de
LOWER
marcación de un toque deseada.
■
Envío de un fax utilizando el directorio JOG DIAL
Abra la bandeja del alimentador de documentos.
1
Ajuste la anchura de las guías de documentos
según el tamaño del documento.
CARA IMPRESA
HACIA ABAJO
(hasta 15 hojas)
2
Inserte el documento hasta que se oiga un pitido.
3
Gire JOG DIAL hasta que se visualice el
nombre deseado.
4
START/COPY/SET
Pulse
.
5
153
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Reciviendo un fax
■
Recepción manual de un fax
Levante el auricular cuando oiga el timbre de la
unidad.
1
2
Cuando:
— sea necesario recibir un documento,
— se oiga un tono de llamada de fax (pitido lento), o
— no se oiga sonido,
pulse
.
START/COPY/SET
Cuelgue el auricular.
3
■
Recepción automática de un fax
Ponga la unidad en el modo AUTO ANSWER
1
pulsando
hasta que
AUTO ANSWER
se encienda el indicador AUTO ANSWER.
AUTO ANSWER
TAD/FAX ON
Encendida
Para hacer una copia
Abra la bandeja del alimentador de documentos.
1
2
Ajuste la anchura de las guías de documentos
según el tamaño del documento.
CARA IMPRESA
HACIA ABAJO
(hasta 15 hojas)
Inserte el documento hasta que se oiga un pitido.
3
START/COPY/SET
Pulse
.
4
5
Introduzca el número de copias (hasta 99).
START/COPY/SET
Pulse
.
6
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Operación del sistema de contestación
■
Preparación del mensaje de voz y de la recepción de documentos
AUTO ANSWER
Pulse
la luz AUTO ANSWER.
hasta que se encienda
1
AUTO ANSWER
TAD/FAX ON
Encendida
Asegúrese de que el visualizador muestre
“TAD/FAX MODE”.
2
■
Escucha de mensajes grabados
PLAY MESSAGES
PLAY MESSAGES esté parpadeando o encendida.
Pulse
cuando la luz
1
●
Cuando la luz PLAY MESSAGES esté:
— parpadeando, la unidad sólo reproducirá
los mensajes nuevos.
— encendida, la unidad reproducirá todos
los mensajes.
PLAY
MESSAGES
Parpadeando/
Encendida
■
Borrado de mensajes grabados
Borrado de un mensaje específico
ERASE
Pulse mientras escucha el mensaje
que desee borrar.
1
Borrado de todos los mensajes
ERASE
Pulse
todos los mensajes.
después de escuchar
1
2
3
Pulse START/COPY/SET .
START/COPY/SET
Pulse de nuevo
.
155
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Conexión a una computadora personal e
instalación del Multi-Function Center
Requisitos del sistema
Para utilizar el programa Multi-Function Center deberá utilizar los siguientes software y hardware.
—IBM PC 386, o más reciente, o uno compatible que cumpla con todas las especificaciones del bus AT (se
recomienda DX de 33 MHz como mínimo).
—Microsoft Windows 3.1, 3.11 ó Windows 95.
—Disco duro con un mínimo de catorce (14) MB de memoria disponibles.
—Puerto en serie RS232C.
Conexión a una computadora personal
25 contactos
Conector Macho
Al terminal
COM
u
Si su computadora personal
tiene un puerto de comunicación
de 25 pines, utilice un conector
de 25 pines.
9 contactos
Conector
Hembra
KX-FA180 o cable de
interfaz en serie RS232C
compatible (no incluido)
*Para solicitar un KX-FA180, llame gratis al 1-800-435-7329.
Los cables en serie RS232C compatibles (DB9 hembra/DB25 macho) podrán adquirirse en cualquier tienda
de computadoras o de artículos para computadoras.
Instalación del programa Multi-Function Center
e Empiece con el Windows 3.1/3.11/95 Ready.
f Introduzca el CD en su unidad de CD-ROM.
¡La ventana Welcome aparecerá
Windows 95
automáticamente después de 4 ó 5 segundos.
Si no aparece la ventana Welcome, siga las
instrucciones de abajo.
» Para los usuarios de Windows 95:
Haga clic en el botón Start y seleccione Run... .
En la línea de comando, escriba “d:\setup”
(dependiendo de la letra de unidad de su
unidad de CD-ROM) y haga clic en OK.
» Para los usuarios de Windows 3.1 ó 3.11:
A partir del Program Manager, haga clic en File
y seleccione Run... . En la línea de comando,
escriba “d:\setup” (dependiendo de la letra de
unidad de su unidad de CD-ROM) y haga clic
en OK.
Windows 3.1
3 Siga las instrucciones de la pantalla hasta que
hayan sido instalados todos los archivos.
4 Quite el CD de la unidad de CD-ROM y haga clic
en Finish para reiniciar su PC.
Nota:
¡Si se ha instalado otro programa de comunicaciones que utilice el terminal en serie, el ajuste de
comunicación podrá cambiar y el programa de comunicaciones podrá no funcionar correctamente cuando se
instale el programa Multi-Function Center.
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Utilización del Multi-Function Center
Impresión de documentos desde la aplicación Windows
Podrá imprimir documentos creados dentro de las aplicaciones Windows de igual forma que si estuviera
utilizando cualquier otra impresora.
Seleccione Panasonic MFC Print como su impresora.
Por ejemplo, para imprimir desde Microsoft Word, haga lo siguiente:
» Para los usuarios de Windows 95:
» Para los usuarios de Windows 3.1/3.11
e Abra el documento que desee imprimir.
e Abra el documento que desee imprimir.
f Seleccione Print en el menú File.
¡Aparecerá la casilla de diálogo Print.
f Seleccione Print en el menú File.
¡Aparecerá la casilla de diálogo Print.
g Si desea utilizar el facsímil como una impresora,
seleccione Panasonic MFC Print en la lista
desplegable Name del grupo Printer.
g Seleccione el botón Setup.
¡Aparecerá la casilla de diálogo Print Setup.
h Seleccione Panasonic MFC Print en la lista
desplegable Specific Printer.
h Haga los ajustes en Page range e introduzca el
número de copias intercaladas.
i Seleccione el botón Properties.
¡Aparecerá la casilla de diálogo Panasonic MFC
Print.
i Seleccione el botón Options.
¡Aparecerá la casilla de diálogo Panasonic MFC
Print.
j Haga ajustes en Page Size, Resolution u
Orientation, y luego haga clic en el botón OK.
j Haga ajustes en Page Size, Resolution u
Orientation, y luego haga clic en el botón OK.
k Haga clic en el botón OK de la casilla de diálogo
Print Setup.
k Haga clic en el botón OK de la casilla de diálogo
Print.
l Haga clic en el botón OK de la casilla de diálogo
Print.
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Envío de faxes desde la aplicación Windows
Utilizando el comando Print en el menú File, como lo haría en la función de la impresora, podrá tener acceso a
una función de fax desde una aplicación Windows. Seleccione Panasonic MFC Fax como su impresora.
Por ejemplo, para enviar un documento creado con Microsoft Word, haga lo siguiente:
» Para los usuarios de Windows 95
e Abra el documento que desee enviar.
j Haga clic en el botón OK de la casilla de diálogo
Print.
f Seleccione Print en el menú File.
¡Aparecerá la casilla de diálogo Fax Send.
¡Aparecerá la casilla de diálogo Print.
g Seleccione Panasonic MFC Fax en la lista
desplegable Name del grupo Printer.
k Introduzca el nombre y el número de fax desde el
teclado o seleccione la entrada deseada en la
guía de direcciones visualizada en la casilla de la
lista desplegable Address Book.
h Seleccione Properties.
¡Aparecerá la casilla de diálogo Panasonic MFC
Fax.
l Seleccione el botón Start en la casilla de diálogo
Fax Send.
Notas:
¡Si la línea está ocupada o no hay contestación, la
aplicación Message Center Outbox repetirá
automáticamente la marcación del número un
máximo de 5 veces.
¡Para cancelar la transmisión tras la marcación:
Pulse (STOP) del facsímil.
O
Seleccione la ventana Outbox en la ventana
Message Center, y luego seleccione el botón
CANCEL en la barra de herramientas.
i Haga ajustes en Page Size, Resolution u
Orientation, y luego haga clic en el botón OK.
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» Para los usuarios de Windows 3.1/3.11
l Haga clic en el botón OK de la casilla de diálogo
Print.
e Abra el documento que desee enviar.
¡Aparecerá la casilla de diálogo Fax Send.
f Seleccione Print en el menú File.
g Seleccione el botón Setup.
¡Aparecerá la casilla de diálogo Setup.
h Seleccione Panasonic MFC Fax en la lista
desplegable Specific Printer.
m Introduzca el nombre y el número de fax desde el
teclado o seleccione la entrada deseada en la
guía de direcciones visualizada en la casilla de la
lista desplegable Address Book.
i Seleccione Options.
¡Aparecerá la casilla de diálogo Panasonic MFC
Fax.
n Seleccione el botón Start en la casilla de diálogo
Fax Send.
Notas:
¡Si la línea está ocupada o no hay contestación, la
aplicación Message Center Outbox repetirá
automáticamente la marcación del número un
máximo de 5 veces.
¡Para cancelar la transmisión tras la marcación:
Pulse (STOP) del facsímil.
O
Seleccione la ventana Outbox en la ventana
Message Center, y luego seleccione el botón
CANCEL en la barra de herramientas.
j Haga ajustes en Page Size, Resolution u
Orientation, y luego haga clic en el botón OK.
k Haga clic en el botón OK de la casilla de diálogo
Print Setup.
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Preparación para recibir faxes en su computadora
personal
Windows 95
e Si desea recibir automáticamente faxes en su
computadora personal, active el modo AUTO
RECEIVE en el facsímil pulsando
(AUTO\RECEIVE) o utilice el modo MANUAL
RECEIVE ajustado a TEL/FAX.
f Empiece con Windows.
g Abra o minimice la aplicación Message Center.
Para abrir Message Center, siga estos pasos:
Para usuarios de Windows 95:
Seleccione el botón Start. Apunte a Programs,
luego apunte a Multi-Function Center, y luego
haga clic en Message Center.
Windows 3.1
Para usuarios de Windows 3.1/3.11:
Haga dos veces clic en el icono Message Center
del grupo de programas Multi-Function Center.
Para ver la lista de faxes recibidos!
Todos los faxes recibidos por su computadora están listados en la ventana Inbox de la aplicación Message
Center. Inbox le permite ver, imprimir o almacenar faxes, y añadirlos a otros documentos de fax que ya estén
almacenados.
e Para los usuarios de Windows 95:
Seleccione el botón Start. Señale a Programs,
señale a Multi-Function Center, y luego haga
clic en Message Center.
Para los usuarios de Windows 3.1/3.11:
Haga dos veces clic en el icono Message Center
en la pantalla Windows.
f Elija la ventana Inbox en la ventana Message
Center.
¡La ventana Inbox visualiza, en la cola Inbox, el
estado actual de todos los facsímiles que le han
sido enviados.
Mensajes de
estado
Identificación de fax (si
ha sido transmitida)
Número de páginas recibidas
Fecha y hora
Mensajes de estado
Complete—El facsímil ha sido recibido bien pero aún no ha sido impreso, almacenado o visto.
Incomplete—Se ha recibido un facsímil incompleto, y aún no ha sido impreso, almacenado o visto.
Recovered—El sistema ha fallado antes de que el facsímil haya sido recibido e introducido por completo en
Inbox. La información en Log puede estar incompleta. El facsímil puede estar incompleto.
Viewed—El facsímil ha sido visto pero no impreso ni almacenado.
Printed—El facsímil ha sido impreso pero no almacenado.
Saved—El facsímil ha sido almacenado.
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Para ver en la pantalla los faxes recibidos!
» Para ver un fax en su Inbox
» Para ver la primera página del fax
recibido
e Para los usuarios de Windows 95:
Seleccione el botón Start. Señale a Programs,
señale a Multi-Function Center, y luego haga
clic en Message Center.
e Para los usuarios de Windows 95:
Seleccione el botón Start. Señale a Programs,
señale a Multi-Function Center, y luego haga
clic en Message Center.
o
Seleccione Message Center en la barra de
tareas de la parte inferior de la pantalla Windows.
o
Seleccione Message Center en la barra de
tareas de la parte inferior de la pantalla Windows.
Para los usuarios de Windows 3.1/3.11:
Haga dos veces clic en el icono Message Center
en la pantalla Windows.
Para los usuarios de Windows 3.1/3.11:
Haga dos veces clic en el icono Message Center
en la pantalla Windows.
f Seleccione el fax que desee ver en la ventana
Inbox.
f Seleccione el fax que desee ver en la ventana
Inbox.
Botón VIEW
Botón PREVIEW
g Seleccione View en el menú File de la ventana
Message Center Inbox o haga clic en el botón
VIEW de la barra de herramientas.
g Seleccione Preview en el menú File de la
ventana Message Center Inbox o haga clic en el
botón PREVIEW de la barra de herramientas.
¡La ventana Preview aparecerá visualizando la
primera página del fax seleccionado.
¡La ventana de aplicación Viewer aparecerá
visualizando el fax seleccionado.
Nota:
¡Con Windows 3.1/3.11, las imágenes de la casilla
de diálogo listadas serán un poco diferentes de las
imágenes reales.
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Impresión de documentos recibidos
i Si desea utilizar el facsímil como una impresora,
e Para los usuarios de Windows 95:
Seleccione el botón Start. Señale a Programs,
señale a Multi-Function Center, y luego haga
clic en Message Center.
seleccione Panasonic MFC Print en la lista
desplegable Specific Printer.
o
Seleccione Message Center en la barra de
tareas de la parte inferior de la pantalla Windows.
Para los usuarios de Windows 3.1/3.11:
Haga dos veces clic en el icono Message Center
en la pantalla Windows.
j Si la impresora identificada es realmente la que
f Seleccione el documento que desee imprimir en
usted desea utilizar, seleccione el botón OK.
la ventana Inbox.
k Introduzca el número de copias de los faxes
seleccionados que desee imprimir en el campo
Copies, y luego seleccione el botón OK.
Botón PRINT
¡Aparecerá la casilla de diálogo Inbox Print.
g Seleccione Print en el menú File o el botón
PRINT en la barra de herramientas.
l Seleccione la gama de faxes que desee imprimir
en el grupo Print.
¡Aparecerá la casilla de diálogo Print.
A. Seleccione Print Selected para imprimir los
facsímiles seleccionados en Inbox.
8 B. Seleccione Print Unprinted para imprimir
todos los facsímiles sin imprimir de Inbox.
8 C. Seleccione Print All para imprimir todos los
facsímiles de Inbox.
m Si desea que los faxes seleccionados sean
borrados automáticamente después de haber
sido impresos, compruebe la casilla de
verificación Delete After Printing.
n Si desea que los faxes seleccionados sean
graduados para que quepan en el tamaño del
papel seleccionado en la casilla de diálogo Print
Setup, seleccione Scale To Fit.
h Seleccione Setup si desea cambiar la impresora
seleccionada o la preparación de la impresión.
¡Aparecerá la casilla de diálogo Print Setup.
o Seleccione el botón Print.
Nota:
¡Con Windows 3.1/3.11, las imágenes de la casilla
de diálogo listadas serán un poco diferentes de las
imágenes reales.
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Envío de un documento cargado en el facsímil
e Ponga el(los) documento(s) en su facsímil.
g Introduzca el nombre, la dirección y el número de
fax desde el teclado o seleccione la entrada
deseada en la guía de direcciones visualizada
actualmente en la casilla de la lista desplegable
Address Book.
CARA IMPRESA
HACIA ABAJO
h En caso de ser necesario podrá tener acceso a la
aplicación Address Book seleccionando el botón
Addr Bk... o el menú Address Book.
¡Aparecerá la ventana de aplicación Address
Book.
i Si accedió a la aplicación Address Book en el
paso 4, seleccione Exit desde el menú File.
j Seleccione el botón Start en la ventana de
aplicación Send From Fax.
f Para los usuarios de Windows 95:
Seleccione el botón Start. Señale a Programs,
señale a Multi-Function Center, y luego haga
clic en Send From Fax.
Nota:
¡Con Windows 3.1/3.11, las imágenes de la casilla
de diálogo listadas arriba serán un poco diferentes
de las imágenes reales.
Para los usuarios de Windows 3.1/3.11:
Haga dos veces clic en el icono Send From Fax
del grupo de programas Multi-Function Center.
¡Aparecerá la ventana de aplicación Send From
Fax.
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Exploración y almacenamiento de documentos
Su facsímil puede ser utilizado como un escáner para permitirle añadir archivos de imágenes a otras
aplicaciones Windows. El archivo explorado podrá ser almacenado como un archivo .ALA (imagen), o como un
archivo .TIF, .PCX, .DCX, o .BMP.
e Ponga el(los) documento(s) en su facsímil.
h Seleccione, en los grupos Intensity and
Optimize for, la intensidad y la forma de
optimizar el tipo de documento cuyas imágenes
van a ser exploradas.
CARA IMPRESA
HACIA ABAJO
i Seleccione el botón Scan.
¡El documento explorado será visualizado en la
ventana de aplicación Viewer.
j Seleccione Save As... en el menú File.
¡Aparecerá la casilla de diálogo Save As.
f Para los usuarios de Windows 95:
Seleccione el botón Start. Señale a Programs,
señale a Multi-Function Center, y luego haga
clic Viewer.
Para los usuarios de Windows 3.1/3.11:
Haga dos veces clic en el icono Viewer del grupo
de programas Multi-Function Center.
k Introduzca el nombre de archivo en la casilla de
prueba File name, y luego seleccione la unidad
de disco y el directorio donde desea almacenar el
documento en la lista desplegable Drivers y en
la lista Directories.
¡Aparecerá la ventana de la aplicación Viewer.
g Seleccione Scan en el menú File.
l Seleccione el botón OK.
Nota:
¡Con Windows 3.1/3.11, las imágenes de la casilla
de diálogo listadas serán un poco diferentes de las
imágenes reales.
¡Aparecerá la casilla de diálogo TWAIN
Scanner.
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Ayuda para obtener más información!
Si necesita más información acerca de las aplicaciones Multi-Function Center, utilice la función de ayuda.
Para obtener ayuda siga estos pasos.
Para los usuarios de Windows 95:
e Haga clic en el botón Start.
f Haga clic en Programs.
Para los usuarios de Windows 3.1/3.11:
e En Program manager, haga dos veces clic en
el icono Multi-Function Center.
f Haga dos veces clic en la aplicación en la que
g Haga clic en Multi-Function Center.
necesite ayuda.
h Haga clic en la aplicación en la que necesite
g Haga clic en el menú Help.
ayuda.
h Haga clic en Index o Contents y elija el ítem
i Haga clic en el menú Help.
en el que necesite ayuda.
j Haga clic en Index o Contents y elija el ítem
en el que necesite ayuda.
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Index
Index
A
Accessories . . . . . . . . . . . . . . . . . . . . 17, 18
F
Facsimile telephone number . . . . . . . . . . 32
Fax activation code . . . . . . . . . . . . . . . . . 80
Fax auto redial . . . . . . . . . . . . . . . . . . . . 53
FAX ONLY mode . . . . . . . . . . . . 68, 71, 72
FAX ONLY ring count . . . . . . . . . . . . . . . 72
Fax pager . . . . . . . . . . . . . . . . . . . . . . . . 83
Fax voice guidance . . . . . . . . . . . . . . . . 140
Fax voice guide . . . . . . . . . . . . . . . . . . . . 59
Feature list . . . . . . . . . . . . . . . . . . . . . . 139
Feeder cleaning . . . . . . . . . . . . . . . . . . 138
Feeder jam . . . . . . . . . . . . . . . . . . . . . . 135
Feeder pressure . . . . . . . . . . . . . . . . . . 135
Film detection . . . . . . . . . . . . . . . . . . . . . 84
Film/Film cartridge (Installing) . . . . 4, 23, 24
(Replacing) . . . 136, 137
Advanced features . . . . . . . . . . . . 169, 170
(Resetting) . . . . . . . . . . . . . . . . . . . . . 141
Alert (Memory reception) . . . . . . . . . . . . . 82
(Message) . . . . . . . . . . . . . . . . . . . 104
(Recording time) . . . . . . . . . . . . . . 105
Area code . . . . . . . . . . . . . . . . . . . . . . . . 49
AUTO ANSWER button . . . . . . . 68, 69, 87
AUTO ANSWER setting . . . . 68, 69, 71, 78
Automatic dialing mode setting . . . . . . . . 28
B
C
Basic features . . . . . . . . . . . . . . . . . . . . 168
BROADCAST key . . . . . . . . . . . . . . . 64, 65
Broadcast report . . . . . . . . . . . . . . . . . . . 65
Call counter . . . . . . . . . . . . . . . . . . . . . . . 92
Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . 44
Caller ID list . . . . . . . . . . . . . . . . . . . 50, 139
CALLER ID SEARCH button . . . . . . 45–48
Caller’s recording time . . . . . . . . . . . . . 104
Character table . . . . . . . . . . . . . . . . . 31, 39
Cleaning . . . . . . . . . . . . . . . . . . . . . . . . 138
COLLATE button . . . . . . . . . . . . . . . . . . . 85
Communication messages . . . . . . . . . . 122
Connecting tone . . . . . . . . . . . . . . . . . . . 67
Connections . . . . . . . . . . . . . . . . . . . . 6, 28
Copier . . . . . . . . . . . . . . . . . . . . . . 108, 120
Copy (Collated) . . . . . . . . . . . . . . . . . 85, 86
(Enlargement/reduction) . . . . . 85, 86
FILM REMAINING button . . . . . . . . . . . 136
FLASH button . . . . . . . . . . . . . . . . . . . . . 36
Friendly reception . . . . . . . . . . . . . . . 70, 82
G
H
Greeting message (Message transfer) . . 101
(TAD/FAX) . . . . . 88, 89
(TEL/FAX) . . . 76, 77, 89
Handset cord . . . . . . . . . . . . . . . . . . . . 6, 28
Handset receiver volume . . . . . . . . . . . . 33
HELP button . . . . . . . . . . . . . . . . . . . . . . 19
HYPHEN key . . . . . . . . . . . . . . . . 31, 38, 39
I
ICM monitor . . . . . . . . . . . . . . . . . . . . . . 105
Ink film . . . . . . . . . . . . . . . . . . . . . . 136, 137
INSERT key . . . . . . . . . . . . . . . . 30, 31, 39
IQ-FAX . . . . . . . . . . . . . . . . . . . . . . . 55–57
IQ-FAX button . . . . . . . . . . . . . . . . . . . . . 57
(Multiple copies) . . . . . . . . . . . . . . . 85
COPY button . . . . . . . . . . . . . . . . . . . 10, 85
D
Date and time . . . . . . . . . . . . . . . . . . . . . 29
Delayed transmission . . . . . . . . . . . . . . . 62
Dialing mode . . . . . . . . . . . . . . . . . . . . . . 37
DIGITAL SP-PHONE button . . . . 34, 35, 51
Directory feature . . . . . . . . . . . . . 41, 43, 54
DIRECTORY
PROGRAM button . . . . . . . 38, 41, 42, 64
Display contrast . . . . . . . . . . . . . . . . . . . 141
Distinctive Ring service . . . . . . . . . . . 74, 75
Document feeder cleaning . . . . . . . . . . 138
Document jam . . . . . . . . . . . . . . . . . . . . 135
Document size . . . . . . . . . . . . . . . . 58, 146
J
Jam . . . . . . . . . . . . . . . . . . . . . . . . 133–135
JOG DIAL (Making a voice call) . . . . . . . 43
(Repeating the recorded messages) . . 93
(Selecting characters) . . . 31, 39
(Sending faxes) . . . . . . . . . . . 54
(Skipping the recorded messages) . . 93
(Storing) . . . . . . . . . . . . . . 41, 42
Journal auto print . . . . . . . . . . . . . . . . . . 61
Journal report . . . . . . . . . . . . . . . . . 61, 139
L
Launch pad . . . . . . . . . . . . . . . . . . 108, 121
LCD contrast . . . . . . . . . . . . . . . . . . . . . 141
LCD display (Error messages) . . . 123, 124
Legal paper . . . . . . . . . . . . . . . . . . . . . . . 25
List (Caller ID) . . . . . . . . . . . . . . . . . 50, 139
(Feature) . . . . . . . . . . . . . . . . . . . . . 139
(Printer test) . . . . . . . . . . . . . . . . . . 139
(Telephone number) . . . . . . . . . . . . 139
Location panel . . . . . . . . . . . . . . . . . . 20, 21
Logo . . . . . . . . . . . . . . . . . . . . . . . . . 30, 31
LOWER key . . . . . . . . . . . . . . . . 38, 40, 53
E
Enlarge/Reduce copy . . . . . . . . . . . . 85, 86
ERASE button . . . . . . . . . . . . . . . . . . 90, 92
Error messages . . . . . . . . . . . . . . 122–124
Extension telephone . . . . . . . . . . . . . 77, 80
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Index
M
Memory reception alert . . . . . . . . . . . 70, 82
Memory transmission . . . . . . . . . . . . . . . 63
Message alert . . . . . . . . . . . . . . . . . . . . 104
Message Center . . . . . . . . . . 108, 114, 121
Message transfer . . . . . . . . . . . . . 100–102
MUTE button . . . . . . . . . . . . . . . . . . . . . . 34
RESOLUTION button . . . . . . 52–54, 57, 85
Ring count (FAX ONLY) . . . . . . . . . . . . . 72
(TAD/FAX) . . . . . . . . . . . . . 103
(TEL/FAX) . . . . . . . . . . . . . . . 79
Ring pattern detection . . . . . . . . . . . . 74, 75
Ringer volume . . . . . . . . . . . . . . . . . . . . . 33
N
O
NAME/TEL NO. key . . . . . . . . . . . . . . . . 44
S
SECRET key . . . . . . . . . . . . . . . . 38, 39, 41
Send From Fax . . . . . . . . . . . 108, 117, 121
Sending (From memory) . . . . . . . . . . . . . 63
(IQ-FAX) . . . . . . . . . . . . . . . 55–57
One-Touch Dial (Making a voice call) . . . 40
(Sending a fax) . . . . . . . 53
(Storing) . . . . . . . . . 38, 39
(JOG DIAL) . . . . . . . . . . . . . . . . 54
Other size documents . . . . . . . . . . . . . . . 81
Overseas transmission mode . . . . . . . . . 66
Overview . . . . . . . . . . . . . . . . . . . . . . . . . 22
(Manually) . . . . . . . . . . . . . . . 8, 52
(Multiple stations) . . . . . . . . 64, 65
(One-Touch Dial) . . . . . . . . . . . 53
Sending document (Does not feed or
P
Pager call . . . . . . . . . . . . . . . . . . . . . . . . 83
Paper jam . . . . . . . . . . . . . . . . . . . 133, 134
Paper stacker . . . . . . . . . . . . . . . . . . . 5, 25
Paper tray . . . . . . . . . . . . . . . . . . . . . . 5, 26
PAUSE button . . . . . . . . . . . . . . . . . . . . . 36
PLAY MESSAGES button . . . . . . . . . . . . 92
Power down report . . . . . . . . . . . . . . . . 132
Power failure . . . . . . . . . . . . . . . . . . . . . 132
Power supply/cord . . . . . . . . . . . . 6, 28, 146
Printing paper size . . . . . . . . . . . . . . . . 146
Printing reports . . . . . . . . . . . . . . . . . . . 139
Problem solving . . . . . . . . . . . . . . 125–131
Programmable features . . . . . . . . 168–170
Pulse . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
multi-feeds) . . . . . . . . . . . . . . . . . . . . 135
Sending jam . . . . . . . . . . . . . . . . . . . . . 135
Sending report . . . . . . . . . . . . . . . . . . . . . 60
Set default . . . . . . . . . . . . . . . . . . . . . . . 141
Silent fax recognition ring . . . . . . . . . . . . 79
SLOW button . . . . . . . . . . . . . . . . . . . . . . 93
Speaker volume . . . . . . . . . . . . . . . . . . . 33
Specifications . . . . . . . . . . . . . . . . . . . . 146
Storing (Caller ID list) . . . . . . . . . . . 50, 139
(JOG DIAL) . . . . . . . . . . . . . . 41, 42
(One-Touch Dial) . . . . . . . . . 38, 39
T
TAD/FAX mode . . . . . . . . . . . . . . . . . . . . 87
TAD/FAX ring count . . . . . . . . . . . . . . . 103
TEL mode . . . . . . . . . . . . . . . . . . . . . 69, 70
TEL/FAX delayed ring count . . . . . . . . . . 79
TEL/FAX mode . . . . . . . . . . . . . . . . . 76–79
Telephone line cord . . . . . . . . . . . . . . . 6, 28
Telephone number list . . . . . . . . . . . . . . 139
Thermal head cleaning . . . . . . . . . . . . . 138
Toll saver . . . . . . . . . . . . . . . . . . . . . . . . 103
TONE button . . . . . . . . . . . . . . . . . . . . . . 36
Transmission (IQ-FAX) . . . . . . . . . . . 55–57
(JOG DIAL) . . . . . . . . . . . . 54
Q
R
QUICK button . . . . . . . . . . . . . . . . . . . . . 93
Receiving (Fax) . . . . . . . . . . . . . . . . . . 9, 70
(Setting) . . . . . . . . . . . . . . 68, 69
Receiving reduction . . . . . . . . . . . . . . . . . 81
RECORD button . . . . . . . . . . . . . . . . 89, 94
Recording (Greeting message) . . . . . . . . 89
(Memo message) . . . . . . . . . . 94
(Telephone conversation) . . . 94
Recording paper . . . . . . . . . . 5, 26, 27, 146
Recording paper jam . . . . . . . . . . . 133, 134
Recording time alert . . . . . . . . . . . . . . . 105
Recording time for TAD/FAX greeting
message . . . . . . . . . . . . . . . . . . . . . . . 91
REDIAL button . . . . . . . . . . . . . . . . . 34, 52
Remote operation ID . . . . . . . . . . . . . . . . 96
Report (Broadcast) . . . . . . . . . . . . . . . . . 65
(Caller ID) . . . . . . . . . . . . . . 50, 139
(Feature setting) . . . . . . . . . . . . 139
(Journal) . . . . . . . . . . . . . . . 61, 139
(Printer test list) . . . . . . . . . . . . . 139
(Sending) . . . . . . . . . . . . . . . . . . . 60
(Telephone numbers) . . . . . . . . 139
Reset . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
(Manually) . . . . . . . . . . . 8, 52
(One-Touch Dial) . . . . . . . 53
Transmittable document . . . . . . . . . 58, 146
V
Viewer . . . . . . . . . . . . . . . . . . 108, 118, 120
Voice call (Answering) . . . . . . . . . . . . . 7, 35
(JOG DIAL) . . . . . . . . . . . . . . . 43
(Making) . . . . . . . . . . . . . . . 7, 34
(One-Touch Dial) . . . . . . . . . . 40
Voice contact . . . . . . . . . . . . . . . . . . . . . . 51
Voice time/day stamp . . . . . . . . . . . . . . . 92
VOLUME button . . . . . . . . . . . . . . . . . . . 33
Z
ZOOM button . . . . . . . . . . . . . . . . . . 85, 86
167
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Features Summary
Summary of user programmable features
Basic features
Code
Feature & Display
Setting the date and time
SET DATE & TIME
Available settings
Meaning
Page
(2 digits for each
entry)
mm/dd/yy hh:mm
#01
29
Setting your logo
#02
#03
#04
(Up to 30 characters)
(Up to 20 digits)
30
32
60
YOUR LOGO
Setting your facsimile telephone number
YOUR FAX NO.
If transmission fails
Activate
ERROR
ON
Printing the sending report
SENDING REPORT
Deactivate
OFF
1 to 4 rings
1, 2, 3, 4
Setting the ring count in the TAD/FAX
mode
Saves you the charges for
the call.
TOLL SAVER
RINGER OFF
103
72
TAD RING COUNT
Does not ring.
#06
Setting the ring count in the FAX ONLY
mode
1 to 4 rings
1, 2, 3, 4
FAX RING COUNT
Setting the caller’s recording time
Unlimited
1 minute
VOX
#10
#11
104
96
RECORDING TIME
1 MIN
Setting the remote operation ID
Any 3-digit number except a
number using digits 0 or 7.
ID=111
REMOTE TAD ID
Sets the dialing mode
automatically.
AUTO
Setting the dialing mode
#13
37
DIALING MODE
Sets to TONE.
Sets to PULSE.
TONE
PULSE
Setting the PC link
Activate
ON
#14
#15
119
63
PC LINK
Deactivate
Activate
OFF
ON
Setting the memory transmission
SEND BY MEMORY
Deactivate
OFF
(The pre-selected value is in bold.)
Note:
●
You can display the basic features in the order above by rotating
instead of entering the code
JOG DIAL
number (#01, #02, etc.).
168
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Features Summary
Advanced features
Code
Feature & Display
Available settings
ON
Meaning
Page
Setting the journal report to print
automatically
Activate
#22
61
AUTO JOURNAL
OFF
Deactivate
Sending documents overseas
ON
Activate
#23
#25
66
62
OVERSEAS MODE
OFF
ON
Deactivate
Activate
Sending a fax at a specified time
DELAYED SEND
OFF
Deactivate
Setting the Caller ID list to print
automatically
ON
Activate
#26
50
AUTO CALL. LIST
OFF
Deactivate
Setting the silent fax recognition ring count
#30
#31
79
75
3, 4, 5, 6
3 to 6 rings
SILENT FAX RING
Setting the Distinctive Ring pattern
A, B, C, D
Patterns A-D
Deactivate
RING DETECTION
OFF
100%
92%
86%
72%
Deactivate reduction
92% reduction
Receiving other sizes of documents
#36
81
RCV REDUCTION
86% reduction
72% reduction
Changing the LCD display contrast
NORMAL
Normal contrast
Darker contrast
Activate
#39
#41
#42
#43
#44
#46
141
80
LCD CONTRAST
DARKER
Changing the fax activation code
ON / CODE=
OFF
ON
9
FAX ACTIVATION
Deactivate
Activate
Setting the message alert
104
105
82
MESSAGE ALERT
OFF
ON
Deactivate
Activate
Setting the recording time alert
REC. TIME ALERT
OFF
ON
Deactivate
Activate
Setting the memory reception alert
RECEIVE ALERT
OFF
ON
Deactivate
Activate
Setting the friendly reception
82
FRIENDLY RCV
OFF
Deactivate
(The pre-selected value is in bold.)
(continued)
169
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Features Summary
Advanced features
Code
Feature & Display
Available settings
Meaning
Page
If transmission/reception error
occurs
ERROR
Setting the fax voice guidance
#47
140
Activate
FAX GUIDANCE
ON
Deactivate
OFF
Setting the recording time for the
TAD/FAX greeting message
16 seconds long
60 seconds long
16s
#54
#60
91
GREETING TIME
60s
Transfers incoming
messages.
MESSAGE
Setting the message transfer/pager call
102
Calls your pager.
Deactivate
MESSAGE TRANS.
PAGER
OFF
Checks the greeting
message.
CHECK
Recording the message transfer greeting
message
Records the greeting
message.
#61
101
RECORD
TRNS-GREETING
Erases the greeting message.
ERASE
Setting the ICM monitor
Activate
ON
#67
#70
105
83
ICM MONITOR
Deactivate
Activate
OFF
ON
Signaling your pager when your unit
receives a fax
FAX PAGER CALL
Deactivate
OFF
Setting the IQ-FAX function
Activate
ON
#75
#76
56
67
IQ-FAX
Deactivate
Activate
OFF
ON
Setting the connecting tone
CONNECTING TONE
Deactivate
OFF
Telephone Answering Device/
Facsimile mode
TAD/FAX
Changing the AUTO ANSWER setting
#77
71
Facsimile only mode
AUTO ANSWER
FAX ONLY
TEL/FAX
Telephone/Facsimile mode
Setting the TEL/FAX delayed ring count
1 to 4 rings
#78
#79
#80
1, 2, 3, 4
79
84
TEL/FAX RING
Setting the film detection
Activate
ON
FILM DETECTION
Deactivate
Reset
OFF
YES
NO
Resetting the advanced features
141
SET DEFAULT
Will not reset.
(The pre-selected value is in bold.)
170
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171
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KX-FM280
Proof of Purchase
Panasonic FAX ADVANTAGE PROGRAM
Free peace of mind,
direct from Panasonic
NO EXTRA COST
FAX ADVANTAGE PROGRAM
1
■
1-year limited warranty parts & labor
■
Toll-free help line
2
■
Free overnight replacement
and repair program
The Panasonic Fax Advantage Consumer Service Program.
the packing materials provided. Damage due to improper or inadequate
packing will be charged to you as an out-of-warranty cost.
If our 1-800-HELPFAX technicians determine that your unit may be an
“out-of-box failure”4, we will attempt to provide you with a factory-new
replacement unit5. You must ship a copy of your receipt with your origi-
nal unit to verify that you purchased the unit within 10 days prior to
your 1-800-HELPFAX call.
Panasonic knows that if your fax machine is not up and running,
neither is your business. That’s why we created the Panasonic Fax
Advantage Program. Included at no extra cost with the purchase of a
Panasonic Fax Machine, the Fax Advantage Program can provide a free
replacement unit2 overnight if your original unit is in need of repair.
Here’s how it works:
Requirements
1. If you have a problem with your fax while it is covered by the one-
year limited warranty1, call our toll-free help-line at 1-800-HELPFAX.
2. Talk to one of our technical experts to diagnose your problem over
the phone.
3. If repairs are necessary and you are entitled to service under the
terms and conditions of the limited warranty3, we will send a refur-
bished replacement unit to you overnight or second business day
delivery, depending on the time of your call.
You must give our technicians a valid credit card number (Discover,
VISA, Master Card, or American Express/Optima). Product that is not
returned to Panasonic by 10 business days after shipment of the
replacement product will be charged to your credit card account at
Panasonic’s Suggested Retail Price (see dealer for details). If your
original unit is not eligible for warranty service, your card will be
charged for the non-warranty repair of the unit at Panasonic’s current
rate for parts and labor and for any shipping charges associated with
this program. If you do not wish to pay out-of-warranty repair costs,
you will be responsible for returning the replacement unit to Panasonic
and for paying all shipping charges associated with this program
including the overnight delivery of the replacement product to you,
shipment of the problem unit to Panasonic, shipment of the
replacement unit back to Panasonic and the return of your original
unit back to you. Credit status will be verified prior to sending the
replacement product.
A second option available under our one-year limited warranty is to
mail-in or carry-in your fax to one of our Regional Service centers,
where the unit will be repaired and returned to you.
Instructions
If you choose to receive a replacement unit under the Fax Advantage
Program, Panasonic will provide a replacement unit which will be
completely refurbished, quality-tested by Panasonic technicians and
individually hand-inspected before it is shipped to you. You will keep the
replacement unit and send the original unit to us in the replacement
unit’s box. UPS will pick up the unit at no charge to you, should it be
determined that you are entitled to warranty service. A proof-of-purchase
must be included with the returned product. Any unit that is replaced by
Panasonic and not shipped with proper proof-of-purchase by you will be
subject to a minimum $100.00 charge. The original unit must be
properly packaged in the same manner as the replacement unit, utilizing
1. See dealer for limited warranty details.
2. Replacement unit is refurbished.
3. Replacement program excludes Puerto Rico and is subject to termination at any time
without advance notice.
4. “Out-of-box failure” is an inoperable unit that was purchased no more than 10 days
prior to your 1-800-HELPFAX call, and would otherwise qualify for warranty service
under the terms and conditions of the limited warranty.
5. Panasonic reserves the right to send a refurbished unit.
Panasonic Consumer Electronics
Panasonic Sales Company,
Company, Division of Matsushita
Electric Corporation of America
One Panasonic Way, Secaucus,
New Jersey 07094
Division of Matsushita Electric
of Puerto Rico, Inc. (“PSC”)
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park, Carolina,
Puerto Rico 00985
PFQX1208ZA
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KF0698MK0
Printed in Malaysia
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