Panasonic Fax Machine KX FT74HK User Manual

Operating Instructions

Personal Facsimile

Model No.

KX-FT74HK

Facsimile with

Digital Answering System

Model No.

KX-FT78HK

To get started, please read the

Quick Start section (page 5).

This pictured model is KX-FT78.

Please read these Operating Instructions

before using the unit and save for future

reference.

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Safety instructions

Important safety instructions

When using this unit, basic safety

precautions should always be followed to

reduce the risk of fire, electric shock, or

personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions

marked on this unit.

3. Unplug this unit from power outlets

before cleaning. Do not use liquid or

aerosol cleaners. Use a damp cloth for

cleaning.

removing covers may expose you to

dangerous voltage or other risks.

Incorrect reassembly can cause electric

shock when the unit is subsequently

used.

13. Unplug this unit from the wall outlet and

refer servicing to an authorised service

centre when the following conditions

occur:

A. When the power supply cord or plug

is damaged or frayed.

4. Do not use this unit near water, for

example near a bathtub, wash bowl,

kitchen sink, or the like.

5. Place the unit securely on a stable

surface. Serious damage and/or injury

may result if the unit falls.

B. If liquid has been spilled into the

unit.

C. If the unit has been exposed to rain

or water.

D. If the unit does not work normally by

following the operating instructions.

Adjust only controls covered by the

operating instructions. Improper

adjustment may require extensive

work by an authorised service

centre.

6. Do not cover slots and openings on the

unit. They are provided for ventilation

and protection against overheating.

Never place the unit near radiators, or in

a place where proper ventilation is not

provided.

7. Use only the power source marked on

the unit. If you are not sure of the type of

power supplied to your home, consult

your dealer or local power company.

8. For safety purposes this unit is

equipped with a grounded plug. If you

do not have this type of outlet, please

have one installed. Do not defeat this

safety feature by tampering with the

plug.

E. If the unit has been dropped or

physically damaged.

F. If the unit exhibits a distinct change

in performance.

14. During thunderstorms, avoid using

telephones except cordless types.

There may be a remote risk of an

electric shock from lightning.

15. Do not use this unit to report a gas leak,

when in the vicinity of the leak.

9. Do not place objects on the power cord.

Install the unit where no one can step or

trip on the cord.

10. Do not overload wall outlets and

extension cords. This can result in the

risk of fire or electric shock.

11. Never push any objects through slots in

this unit. This may result in the risk of

fire or electric shock. Never spill any

liquid on the unit.

12. To reduce the risk of electric shock, do

not disassemble this unit. Take the unit

to an authorised service centre when

service is required. Opening or

SAVE THESE

INSTRUCTIONS

CAUTION:

Installation

L Never install telephone wiring during a

lightning storm.

L Never install telephone jacks in wet

locations unless the jack is specifically

designed for wet locations.

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Safety instructions

L Never touch uninsulated telephone wires

or terminals unless the telephone line

has been disconnected at the network

interface.

L Use caution when installing or modifying

telephone lines.

WARNING:

L To prevent the risk of fire or electrical

shock, do not expose this product to rain

or any type of moisture.

OTHER INFORMATION:

L Keep the unit away from electrical noise

generating devices, such as fluorescent

lamps and motors.

L The unit should be kept free from dust,

high temperature and vibration.

L The unit should not be exposed to direct

sunlight.

L Do not place heavy objects on top of this

unit.

L Do not touch the plug with wet hands.

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Quick Start

Connections

Only the model KX-FT74 provides

“EXT” jack. To connect the extension

telephone, remove the stopper.

Handset cord

Power cord

Extension telephone

(not included)

Telephone line cord

To the single telephone line jack

To the power outlet

(220–240 V, 50/60 Hz)

Paper stacker

LFor further details, see page 19.

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Quick Start

Installing the recording paper

1 Open the cover by pressing the

cover open button and install

the recording paper roll.

3 Close the cover securely by

pushing down on both sides.

Correct

Incorrect

{FAX/START}

4 Press {FAX/START}. The unit

will eject the paper slightly and

cut it.

LFor further details, see page 21.

Cover open

button

2 Insert the leading edge of the

paper into the opening above

the thermal head and pull it out

of the unit.

Thermal head

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Quick Start

Fax – sending / Copying

1 Open the document feeder tray.

3 To send a fax, dial the fax

number and press

{FAX/START}.

To make a copy, press {COPY}.

Document

feeder tray

CE DO

2 Adjust the document guides,

and insert the document up to

10 pages.

{FAX/START} {COPY}

LFor further details, see page 37,

56.

Document guides

CE DO

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Quick Start

Fax – receiving

1 When the unit rings, lift the

handset.

2 To receive a fax document,

press {FAX/START}.

{FAX/START}

LFor further details, see page 46.

LYou can select how you want

the unit to receive calls

according to your needs (page

44, 45).

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Quick Start

Answering Device (KX-FT78 only)

Recording your own

greeting messages

Listening to recorded

messages

Microphone

PLAY MESSAGES

FLASH/LIGHT

{RECORD}

{FAX/START} {STOP}

1 Press {RECORD} 2 times.

2 Press {FAX/START}.

3 Speak clearly about 20 cm

away from the microphone, up

to 16 seconds.

When the PLAY MESSAGES

indicator flashes:

Press {PLAY MESSAGES}. The

new recorded messages will be

played.

When the PLAY MESSAGES

indicator is on:

4 When finished recording, press

{STOP}.

LFor further details, see page 58.

Press {PLAY MESSAGES}. All

messages will be played.

LFor further details, see page 62.

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Table of Contents

Initial Preparation

Accessories

Included accessories ...................................................... 13

Accessory information ..................................................... 13

Help Button

Finding the Controls

Setup

Help function ................................................................... 14

Location of controls.......................................................... 15

Connections .................................................................... 19

Recording paper – installing / replacing .......................... 21

Date and time, your logo and fax number ....................... 22

Volume

Adjusting volume ............................................................. 26

Telephone

Navigator Directory

Storing names and telephone

numbers into the directory .............................................. 27

Editing a stored entry.......................................................29

Erasing a stored entry...................................................... 30

Making a phone call using the directory .......................... 31

Recording

Caller ID

Recording a telephone conversation (KX-FT78 only) ..... 32

Caller ID service from your phone company ................... 33

Setting the dial lock ......................................................... 34

Dial Lock

Voice Contact

Talking to the other party after fax transmission

or reception...................................................................... 36

Fax

Sending Faxes

Sending a fax manually.................................................... 37

Documents you can send ................................................ 39

Sending a fax using the directory..................................... 40

Broadcast transmission (KX-FT78 only) ......................... 41

Transmit polling (letting another machine retrieve a fax

on your unit) .................................................................... 43

Receiving Faxes

Setting the unit to receive faxes ......................................44

TEL mode (answering all calls manually) ........................ 46

FAX ONLY mode (all calls are received as faxes) ........... 47

TEL/FAX mode (receiving phone calls with ring signals

and faxes without ring signals) ........................................ 48

Extension telephone ........................................................ 51

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Table of Contents

Receive polling (retrieving a fax placed on another fax

machine) ......................................................................... 52

Black list function ............................................................. 53

Pager call ........................................................................54

Duplex Ring

Using with the ring detection feature ............................... 55

Copy

Copying

Making a copy ................................................................. 56

Answering Device (KX-FT78 only)

Setup (KX-FT78 only)

TAD/FAX mode (receiving phone calls and faxes

automatically) ..................................................................57

Greeting (KX-FT78

only)

Recording your own greeting messages.......................... 58

Erasing your own recorded greeting messages............... 60

Memo Message (KX-

FT78 only)

Leaving a message for others or yourself ....................... 61

Listening to recorded messages ......................................62

Incoming Messages (KX-

FT78 only)

Remote Operation (KX-

FT78 only)

Operating from a remote location..................................... 64

Transferring recorded messages to another telephone ... 67

Option (KX-FT78 only)

Programmable Features

Features Summary

Programming.................................................................... 69

Basic features ................................................................. 70

Advanced features .......................................................... 72

Help

Error Messages

Reports ........................................................................... 76

Display ............................................................................ 77

Frequently Asked

Questions

When a function does not work, check here .................... 79

Jams

Document jams – sending ............................................... 82

Recording paper jam .......................................................83

Cleaning

Document feeder.............................................................. 84

Thermal head and head cover ......................................... 86

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Table of Contents

General Information

Printed Reports

Reference lists and reports.............................................. 88

Technical data about this product..................................... 89

Specifications

Index

Program index..................................................................91

Index ................................................................................ 92

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Accessories

Initial Preparation

Included accessories

Power cord......................1

Handset cord ..................1

Operating instructions.....1

Telephone line cord.........1 Handset.......................... 1

Recording paper .............1 Paper stacker ................. 1

L If any items are missing or damaged, check with the place of purchase.

L Save the original carton and packing materials for future shipping and transportation of the

unit.

Accessory information

Use the following type of paper for replacement.

Model No.

Item

Specifications

KX-A106

Standard thermal recording

paper

216 mm × 30 m roll, with 25 mm core

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-13-

Help Button

Help function

You can print a quick reference for

assistance as follows.

For KX-FT78

For KX-FT74

{HELP} {SET}

Press {HELP} repeatedly until the

desired item is displayed.

1. How to program your unit.

Press {HELP} repeatedly until the

desired item is displayed.

HOW TO SET UP

1. How to program your unit.

2. How to store names in the directory

and how to dial them.

HOW TO SET UP

directory

For rapid access to frequently dialled

numbers, the unit provides the navigator

directory (50 entries).

Press {SET}.

REGISTERED

NAME=

{RECEIVE MODE}

(Secret)

L To program other entries, repeat

steps 3 to 6.

Press {MENU} to exit the program.

Helpful hint:

L You can confirm the stored entries on the

display (page 31) or on the telephone

number list (page 88).

{MENU}

{SET}

{STOP}

Note:

L When the following is displayed in step 6,

you can store only 5 more entries.

{FLASH}

(Hyphen)

{<} {>}

(Delete)

SPACE= 5 DIRS.

L If there is no space to store new entries,

the following is displayed in step 6. Erase

unnecessary entries (page 30).

Press {MENU} repeatedly until the

following is displayed.

DIRECTORY SET

DIRECTORY FULL

Press {SET}.

L A hyphen or a space entered in a

telephone number counts as two digits.

NAME=

Enter the name, up to 10 characters

(see page 24 for instructions).

Example: NAME=Alice

Press {SET}.

NO.=

Enter the telephone number, up to 30

digits, using the dial keypad.

Example: NO.=5552233

L If you want to enter a hyphen, press

{FLASH}.

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Navigator Directory

To correct a mistake

Press {<} or {>} to move the cursor to the

incorrect character/number, and make the

correction.

To delete a character/number

Press {<} or {>} to move the cursor to the

character/number you want to delete, and

press {STOP}.

To keep the telephone number secret

Press {RECEIVE MODE} after entering

the telephone number in step 5.

L A secret number cannot be viewed after

this is set.

L The telephone number will not appear on

the telephone number list.

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Navigator Directory

Editing a stored entry

{MENU}

{+} {-} {>}

{SET}

Press {>}.

DIRECTORY [ ]

Press {+} or {-} until the desired

name is displayed.

Example: Mary

[ ]

Press {MENU}.

EDIT=@ DELETE=#

Press {*}.

Example: NAME=Mary

L If you do not need to edit the name,

skip to step 6.

Edit the name (see page 24 for

instructions).

Press {SET}.

Example: NO.=0123456

L If you do not need to edit the

telephone number, skip to step 8.

Edit the telephone number. For further

details, see page 27, 28.

Press {SET}.

REGISTERED

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Navigator Directory

Erasing a stored entry

{MENU}

{+} {-} {>}

{SET}

{STOP}

Press {>}.

DIRECTORY [ ]

Press {+} or {-} until the desired

name is displayed.

Example: Peter

[ ]

Press {MENU}.

EDIT=@ DELETE=#

Press {#}.

DELETE OK?

YES:SET/NO:STOP

L To cancel erasing, press {STOP}.

Press {SET}.

DELETED

L The stored name and number are

erased.

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Navigator Directory

Making a phone call using the directory

Before using this feature, program the

desired names and telephone numbers into

the directory (page 27).

To confirm the stored telephone

number on the display

1. Press {>}.

2. Press {+} or {-} until the desired name

is displayed.

3. Press {HELP}.

L To stop the operation, press {STOP}.

L To make a call, press

{MONITOR}/{DIGITAL SP-PHONE}

or lift the handset.

To search for a name by initial

Example: “Lisa”

{+} {-} {>} {STOP}

1. Press {>}.

{HELP}

2. Press {+} or {-} to enter the directory.

{MONITOR} (KX-FT74)

{DIGITAL SP-PHONE} (KX-FT78)

3. Press {5} repeatedly until any name with

the initial “L” is displayed (see the

character table on page 24).

Press {>}.

L To search for symbols (not letters or

numbers), press {*}.

DIRECTORY [ ]

4. Press {+} until “Lisa” is displayed.

L To stop the search, press {STOP}.

L To make a call, press

Press {+} or {-} until the desired

name is displayed.

{MONITOR}/{DIGITAL SP-PHONE}

or lift the handset.

Example: Lisa

[ ]

L If the desired name has not been

stored, press {STOP} and dial the

number manually.

Press {MONITOR} (KX-FT74)/

{DIGITAL SP-PHONE} (KX-FT78) or

lift the handset.

L The unit will start dialling

automatically.

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Recording

Recording a telephone conversation (KX-FT78

only)

You can record a telephone conversation.

This conversation can be played back later,

either directly or remotely (page 62, 64).

{RECORD}

{STOP}

During a telephone conversation,

press {RECORD}.

2WAY RECORDING

To stop recording, press {STOP} or

replace the handset.

Note:

L There may be legal restrictions on

recording two-way telephone

conversations. Inform the other party

that the conversation is being recorded.

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Caller ID

Caller ID service from your phone company

This unit is compatible with the Caller ID

How Caller ID is displayed

service offered by your local telephone

The calling party’s telephone number or

company. To use this feature, you must

name will be displayed after the first ring.

subscribe to a Caller ID service.

You then have the option of whether or not

Important:

to answer the call depending on the caller.

The unit will automatically store the caller

information (telephone number, name and

the time of the call). You can print the caller

ID list.

L This unit will only display the caller’s

telephone number or name.

L This unit will not support future

additional telephone services.

L This unit cannot support services

based on the “DTMF based

subscriber line protocol”.

L Depending on the service of the local

telephone company, the date/time of

the call or caller’s name may not be

displayed.

Note:

L If the name display service is not offered

by your local telephone company, only

the telephone number will be displayed.

To confirm caller information using

the Caller ID list

The unit will store information for the most

Change the following ring settings to 2

or more rings beforehand.

– TAD ring setting (feature #06 on page

recent 20 callers.

– To print manually, see page 88.

– To print automatically after every 20 new

calls, activate feature #26 (page 72).

70) (KX-FT78 only)

– FAX ring setting (feature #07 on page 70)

– TEL/FAX ring setting (feature #09 on

page 70)

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Dial Lock

Setting the dial lock

The dial lock feature prevents the unit from

calls being made to any numbers, except

for pre-stored emergency telephone

numbers (up to 3).

If necessary, enter the second

emergency telephone number.

L If you do not need to enter, skip to

step 8.

Press {SET}.

{STOP}

E03=

If necessary, enter the third emergency

telephone number.

L If you do not need to enter, skip to

step 10.

10Press {SET}.

{MENU}

{SET}

{+} {-} {<} {>}

DIAL LOCK

{MONITOR} (KX-FT74)

{DIGITAL SP-PHONE} (KX-FT78)

Note:

L You can also enter an emergency

telephone number using the directory in

steps 5, 7 and 9. Press {+} or {-} until

the desired name is displayed, then

press {SET}.

Press {MENU} repeatedly until the

following is displayed.

DIAL LOCK

To correct an emergency telephone

number

Press {SET}.

L Press {<} or {>} to move the cursor to

the incorrect number, and make the

correction.

L To delete a number, move the cursor to

the number you want to delete, and

press {STOP}.

CODE=

Enter your PIN (Personal Identification

Number) code, from 2 to 4 digits, using

0–9.

L Please note your PIN code. If you

forget your PIN code, consult

your nearest Panasonic service

centre.

Press {SET}.

E01=

Enter an emergency telephone

number, up to 30 digits, using the dial

keypad.

Press {SET}.

E02=

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Dial Lock

Making an emergency call

1. Press {MONITOR} (KX-FT74)/

{DIGITAL SP-PHONE} (KX-FT78) or lift

the handset while the unit displays the

following.

DIAL LOCK

L The display will show the following.

Example: E01=0123456 [ ]

2. Press {+} or {-} until the desired

emergency telephone number is

displayed.

Example: E03=6543210 [ ]

3. Press {SET}.

L The unit will start dialling

automatically.

L If any documents are in the document

entrance, the unit will start fax

transmission.

To cancel the dial lock

1. Press {MENU} repeatedly until the

following is displayed.

DIAL LOCK

2. Press {SET}.

3. Enter your PIN code.

4. Press {SET}.

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Voice Contact

Talking to the other party after fax transmission

or reception

You can talk to the other party after a fax

message is completed. This will save the

added expense and time of making another

call.

Note:

L If you initiate voice contact during

transmission and the other party

answers, the unit will call you with a

distinctive ring after all of the documents

have been transmitted.

L If you initiate voice contact during

reception and the other party answers,

the unit will call you with a distinctive ring

after the current page of the document

has been received.

Important:

L This feature only works when the

other party’s fax machine is equipped

with a voice contact feature.

Initiating voice contact

Receiving a request for

voice contact

If the other party initiates voice contact,

your unit will sound a distinctive ring

and the following will be displayed.

PLEASE PICK UP

{MONITOR} (KX-FT74)

{DIGITAL SP-PHONE} (KX-FT78)

Press {DIGITAL SP-PHONE} (KX-

FT78) or lift the handset within 10

seconds of the distinctive ring to start

talking.

Press {MONITOR} (KX-FT74)/

{DIGITAL SP-PHONE} (KX-FT78)

while transmitting or receiving

documents.

Note:

L If you do not answer within 10 seconds of

the distinctive ring:

– In TAD/FAX mode, your unit will play a

greeting message and record an

incoming voice message (KX-FT78

only).

– In FAX ONLY, TEL or TEL/FAX mode,

the line will be disconnected.

VOICE STANDBY

L Your unit will call the other party with

a distinctive ring.

L When the other party answers, your

unit will emit a distinctive ring.

Press {DIGITAL SP-PHONE} (KX-

FT78) or lift the handset to start talking.

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-36-

Sending Faxes

Fax

Sending a fax manually

Document feeder tray

Start sending.

Document guides

When a fax tone is heard:

Press {FAX/START}, and replace the

handset if you are using it.

CE DO

When the other party answers your

call:

Ask them to press their start button.

When the fax tone is heard, press

{FAX/START} and replace the

handset if you are using it.

CONNECTING.....

{+} {-}

{STOP}

{FAX/START}

To redial the last number

{MONITOR} (KX-FT74)

{DIGITAL SP-PHONE} (KX-FT78)

Press {REDIAL/PAUSE}.

L If the line is busy, the unit will

automatically redial the number up to 5

times.

L During redial, the following will be

displayed.

{REDIAL/PAUSE}

Open the document feeder tray.

Adjust the width of the document

guides to the size of the document.

WAITING REDIAL

Insert the document (up to 10 pages)

FACE DOWN until the unit grasps the

document and a single beep is heard.

L To cancel redialling, press {STOP}.

To select the resolution

Select the desired resolution according to

STANDARD

[ ]

the type of document.

– “STANDARD”: For printed or

typewritten originals with normal-sized

characters.

– “FINE”: For originals with small printing.

– “SUPER FINE”: For originals with very

small printing. This setting only works

with other compatible fax machines.

– “PHOTO”: For originals containing

photographs, shaded drawings, etc.

If necessary, press {+} or {-}

repeatedly to select the desired

resolution.

Press {MONITOR} (KX-FT74)/

{DIGITAL SP-PHONE} (KX-FT78) or

lift the handset.

TEL=

L Using the “FINE”, “SUPER FINE” or

“PHOTO” setting will increase

transmission time.

Dial the fax number.

L If the resolution setting is changed

during feeding, it will be effective from

the next sheet.

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Sending Faxes

To transmit more than 10 pages at a

time

Insert the first 10 pages of the document.

Add the other pages (up to 10 at a time)

before the last page feeds into the unit.

To stop transmission

Press {STOP}.

L To eject the document, press {STOP}

again.

Sending report for confirmation

This report will provide you with a printed

record of transmission results. To use this

feature, activate feature #04 (page 70). For

the communication message in the result

column, see page 76.

Journal report

The unit stores the 35 most recent fax

communication results. To print manually,

see page 88. To print automatically after

every 35 new fax communications, activate

feature #22 (page 72). For the

communication message in the result

column, see page 76.

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-38-

Sending Faxes

Documents you can send

Note:

Maximum size

Minimum size

L Remove clips, staples or other similar

fasteners.

L Check that ink, paste or correction fluid

has dried.

L Do not send the following types of

documents: (Use copies for fax

transmission.)

128 mm

– Chemically treated paper such as

carbon or carbonless duplicating

paper

216 mm

– Electrostatically charged paper

– Badly curled, creased or torn paper

– Paper with a coated surface

– Paper with a faint image

– Paper with printing on the opposite

side that can be seen through the front

(i.e. newspaper)

L To transmit the document with a width of

less than A4 size (210 mm), we

recommend using a copy machine to

copy the original document onto A4 or

letter-sized paper, then transmitting the

copied document.

Effective scanning area

Scanned

area

4 mm

208 mm

Document width

216 mm

Document weight

L Single sheet: 45 g/m to 90 g/m

L Multiple sheets: 60 g/m to 75 g/m

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-39-

Sending Faxes

Sending a fax using the directory

Before using this feature, program the

desired names and telephone numbers into

the directory (page 27).

Press {+} or {-} until the desired

name is displayed.

Example: Sam

[ ]

L To confirm the telephone number,

press {HELP}.

L For further details about using the

directory, see page 31.

Document feeder tray

Document guides

CE DO

Press {FAX/START}.

Fax auto redial

If the line is busy or if there is no answer, the

unit will automatically redial the number up

to 5 times.

L This feature is also available for receiving

polling (page 52) and delayed

transmission (feature #25 on page 72).

L During redial, the following will be

displayed.

{HELP}

{+} {-} {>}

{STOP}

{FAX/START}

WAITING REDIAL

Open the document feeder tray.

L To cancel redialling, press {STOP}.

Adjust the width of the document

guides to the size of the document.

If your unit does not send a fax

L Confirm the stored telephone number on

the display and check that the number

dialled is answered by the other party’s

machine (page 31).

Insert the document (up to 10 pages)

FACE DOWN until the unit grasps the

document and a single beep is heard.

L The connecting tone will be heard during

dialling to tell you the status of the other

party’s machine (feature #76 on page

75).

STANDARD

[ ]

If necessary, press {+} or {-}

repeatedly to select the desired

resolution (page 37).

Press {>}.

DIRECTORY [ ]

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-40-

Sending Faxes

Broadcast transmission (KX-FT78 only)

This feature is useful for sending the same

document to selected parties whose fax

numbers are stored in the directory (up to

10 entries). Before programming, make

sure that the desired stations have been

stored in the directory (page 27).

Press {SET}.

Example: DIR=Bill [01]

L To program other stations, repeat

steps 4 and 5 (up to 10 entries).

Press {FAX/START} after

programming all of the desired entries.

L The document will be fed into the

unit and scanned into memory. The

unit will then transmit the data to

each entry, calling each number

sequentially.

CE DO

L After transmission, the stored

document will be erased

automatically, and the unit will

automatically print a broadcast

sending report.

{+} {-}

{STOP}

{BROADCAST}

Note:

{FAX/START}

L The record of the selected parties will be

saved. To send to the same parties, see

page 42.

{SET}

L If you select the “FINE”, “SUPER FINE”

or “PHOTO” resolution, the number of

pages that the unit can transmit will

decrease.

L If the document exceeds the memory

capacity, sending will be cancelled.

L If one of the entries is busy or does not

answer, it will be skipped. All skipped

entries will be redialled up 5 times after

all of the other entries have been called.

Insert the document FACE DOWN.

L If necessary, press {+} or {-}

repeatedly to select the desired

resolution (page 37).

Press {BROADCAST} until the

following is displayed.

ENTRY BROAD

Press {SET}.

DIR=

[00]

Press {+} or {-} until the desired

name is displayed.

Example: Bill

[ ]

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-41-

Sending Faxes

Sending to the same parties

When you make a broadcast transmission,

the record of the selected parties will be

saved. This feature is helpful if you often

send the document to the same parties.

1. Insert the document FACE DOWN.

2. Press {BROADCAST} until the following

is displayed.

RESEND

3. Press {FAX/START}.

To cancel the broadcast setting

1. Press {STOP} while the unit displays the

following.

BROADCASTING

L The display will show the following.

SEND CANCELLED?

YES:SET/NO:STOP

2. Press {SET}.

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-42-

Sending Faxes

Transmit polling (letting another machine

retrieve a fax on your unit)

This feature allows another person to call

your unit to retrieve a document loaded on

your unit. This saves you the call charges.

This feature will work when the unit is set to

TAD/FAX (KX-FT78 only), TEL/FAX or FAX

ONLY mode.

Note:

L The caller pays for the document

transmission.

L When delayed transmission is set to on

(feature #25 on page 72), transmit

polling is not possible.

To cancel the transmit polling

1. Press {STOP} while the unit is idle.

CE DO

CANCEL POLLED

YES:SET/NO:STOP

2. Press {SET}.

{MENU}

{+} {-}

{STOP}

{SET}

Insert the document FACE DOWN.

L If necessary, press {+} or {-}

repeatedly to select the desired

resolution (page 37).

Press {MENU} repeatedly until the

following is displayed.

POLLED

Press {SET}.

=OFF

[ ]

Press {+} or {-} to select “ON”.

=ON [ ]

Press {SET}.

POLLED ON

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-43-

Receiving Faxes

Setting the unit to receive faxes

Use as answering

device and/or fax

(KX-FT78 only)

Use only as a fax

How you

want the

i, this

is M

ike...

unit to

receive

calls

You want to receive

all phone calls and

faxes automatically.

You have a separate

telephone line just for

faxes.

TAD/FAX mode

(page 57)

The arrow indicator on the

display points to “TAD”.

FAX ONLY mode

(page 47)

The arrow indicator on the

display points to “FAX”.

Set the

unit this

way.

TEL

TAD

FAX

L If the arrow indicator

points to “TEL”, press

{RECEIVE MODE}.

L If the arrow indicator

points to “TEL”, press

{RECEIVE MODE}.

When receiving phone

calls:

The unit will activate the

answering device and record

voice messages.

When receiving calls:

All incoming calls will be

answered as faxes.

This is

how the

unit will

operate.

When receiving faxes:

The unit will activate the fax

function to receive

documents.

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-44-

Receiving Faxes

Use as telephone/

automatic fax

Mostly phone calls Other option

Remote fax

activation

You can also

receive a fax

using an

Fax receiving Phone call

extension

telephone. While

hearing a fax

calling tone with

You want to answer

the phone call

yourself and receive

faxes without rings.

You plan to answer

the calls yourself.

an extension

telephone, press

{*}{*}{*}{9}

to receive a fax

(page 51).

TEL/FAX mode

(page 48)

TEL mode

(page 46)

The arrow indicators on the

display point to both “TEL”

and “FAX”.

The arrow indicator on the

display points to “TEL”.

TEL

FAX

L If the arrow indicator(s)

point(s) to “TAD”, “FAX” or

both “TEL” and “FAX”,

L If the arrow indicator

points to “TEL”, press

{RECEIVE MODE}.

press {RECEIVE MODE}.

When receiving phone

calls:

The unit will ring.

When receiving calls:

You have to answer all calls

manually. To receive a fax

document, press

{FAX/START} for each fax

you are receiving.

When receiving faxes:

The unit will receive fax

documents without ringing.

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-45-

Receiving Faxes

TEL mode (answering all calls manually)

Note:

Activating TEL mode

L If you do not answer the call within 15

rings:

For KX-FT74:

The unit will temporarily switch to fax

reception. The other party can then send

a fax.

For KX-FT78:

The unit will temporarily activate the

answering device. The greeting

message will then be played and the

other party can then send a fax.

{FAX/START} {STOP}

{RECEIVE MODE}

{MONITOR} (KX-FT74)

L The received recording paper comes out

somewhat longer than the document

size.

{DIGITAL SP-PHONE} (KX-FT78)

To stop receiving

Press {STOP}.

If the arrow indicator(s) on the display

point(s) to “TAD” (KX-FT78 only), “FAX” or

both “TEL” and “FAX”, press

Friendly reception feature

When you answer a call and hear a fax

calling tone (slow beep), the unit will

automatically start fax reception.

L If this feature is not required, set feature

#46 to off (page 73).

{RECEIVE MODE}.

TEL

FAX

Receiving a fax manually

Fax reception in memory (KX-FT78

only)

When the unit rings, lift the handset.

L You can press {MONITOR} (KX-

FT74)/{DIGITAL SP-PHONE} (KX-

FT78).

When a printing problem is detected, the

unit will temporarily store the received

document into memory. While the

document is in memory the display will

show an error message and the following

alternately.

When document reception is required,

a fax calling tone (slow beep) is heard,

or no sound is heard, press

{FAX/START}.

FAX IN MEMORY

L Follow the instructions on page 77 to

solve the problem.

CONNECTING.....

Replace the handset if you are using it.

L The unit will start fax reception.

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-46-

Receiving Faxes

FAX ONLY mode (all calls are received as faxes)

Note:

Activating FAX ONLY mode

L The number of rings before a call is

answered in FAX ONLY mode can be

changed (feature #07 on page 70).

L This mode should not be used with a

telephone line which is used for both

phone calls and faxes. Fax

communication will be attempted even if

someone is trying to call you. We

recommend the following setup:

Example:

{RECEIVE MODE}

Line 1

– Phone calls

Set feature #05 to “FAX ONLY” (page

70).

If the arrow indicator on the display

points to “TEL”, press

Line 2

– Faxes

{RECEIVE MODE}.

TEL

FAX

Only a fax machine is connected.

L When receiving calls, the unit will

automatically answer all calls and

only receive fax documents.

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-47-

Receiving Faxes

TEL/FAX mode (receiving phone calls with ring

signals and faxes without ring signals)

Use this mode when you are situated near

the fax machine, and want to receive faxes

without the fax machine ringing.

When a fax call is received

When a call is received, the fax

machine will not ring at this time.

Activating TEL/FAX mode

INCOMING CALL

Set feature #05 to “TEL/FAX” (page

70).

L Duration depends on “TEL/FAX

delayed ring setting”.

If the arrow indicator on the display

points to “TEL”, press

{RECEIVE MODE}.

When the fax machine detects a fax

calling tone, it will automatically receive

documents without ringing.

TEL

FAX

Note:

L A fax calling tone is automatically

generated by the sending fax machine.

Some fax machines do not have this

capability.

L If the ring detection feature is set (page

55) and a different ring pattern is

received, the fax machine will not receive

a fax automatically.

The ringer volume setting should be on

(page 26).

TEL/FAX delayed ring setting

The number of rings generated before the

fax machine answers depends on the

setting of feature #09 on page 70. The fax

machine will not generate an audible ring

during this time.

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-48-

Receiving Faxes

When an extension

telephone is connected and

a fax call is received

When a phone call is

received

When a call is received, the fax

machine will not ring at this time.

When a call is received, the fax

machine will not ring at this time, but

the extension telephone will ring 2

times.

INCOMING CALL

L Duration depends on “TEL/FAX

delayed ring setting”.

INCOMING CALL

When the fax machine does not detect

a fax calling tone, it will ring 3 times.

L Duration depends on “TEL/FAX

delayed ring setting”.

L Duration depends on “Silent fax

recognition ring setting”.

L The calling party will hear a different

ring back tone.

L If you have recorded your own

TEL/FAX greeting message (page

58), it will be played to the calling

party (KX-FT78 only).

When the fax machine detects a fax

calling tone, the fax machine will

automatically receive documents

without ringing.

Answer the call.

L If the call is not answered, the fax

machine will activate the fax function

for a case in which the other party’s

fax machine does not send a fax

calling tone.

Silent fax recognition ring setting

The fax machine generates audible rings to

indicate that it is receiving a phone call. The

number of rings generated depends on the

setting of feature #30 on page 73. This

signal will not ring on an extension

telephone.

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-49-

Receiving Faxes

When an extension

telephone is connected and

a phone call is received

Answer the call.

You can answer the call with the

extension telephone.

1. Lift the handset.

When a call is received, the fax

machine will not ring at this time, but

the extension telephone will ring 2

times.

2. Press {*}{0} while the ring back

tone is heard.

L This code can be changed in feature

#49 on page 74.

L If the call is not answered, the fax

machine will activate the fax function

for a case in which the other party’s

fax machine does not send a fax

calling tone.

INCOMING CALL

Note:

L Even when you answer a call with the

extension telephone and press the code,

the fax machine may activate the fax

function depending on the type of an

extension telephone. Press {STOP} on

the fax machine to talk with the calling

party.

L Duration depends on “TEL/FAX

delayed ring setting”.

The extension telephone will not ring,

but the fax machine will ring 3 times.

L Duration depends on “Silent fax

recognition ring setting”.

L The calling party will hear a different

ring back tone.

L If you have recorded your own

TEL/FAX greeting message (page

58), it will be played to the calling

party (KX-FT78 only).

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-50-

Receiving Faxes

Extension telephone

If you use the fax machine with an

extension telephone, you can receive fax

documents using the extension telephone.

You do not have to press {FAX/START} on

the fax machine.

Important:

L Use a touch tone telephone as the

extension telephone and enter the fax

activation code firmly.

To the “EXT” jack

or the same line

Extension telephone

When the extension telephone rings,

lift the handset of the extension

telephone.

When document reception is required,

a fax calling tone (slow beep) is heard,

or no sound is heard, press

{*}{*}{*}{9} (pre-selected fax

activation code) firmly.

Hang up the handset.

L The fax machine will start reception.

Note:

L You can change the fax activation code

in feature #41 (page 73).

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-51-

Receiving Faxes

Receive polling (retrieving a fax placed on

another fax machine)

This feature allows you to retrieve a

document from another compatible

machine. Therefore you pay for the call.

Make sure that no documents are fed into

your unit and that the other party’s machine

is ready for your call.

{MENU}

{SET}

Press {MENU} repeatedly until the

following is displayed.

POLLING

Press {SET}.

FAX=

Dial the fax number.

Press {SET}.

CONNECTING.....

L The unit will start fax reception.

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-52-

Receiving Faxes

Black list function

You can reject receiving facsimiles by

registering the black list numbers. Up to 10

phone numbers can be stored as follows.

Press {SET} to store.

NO.=

L To store other numbers, repeat from

step 6.

{STOP}

Press {MENU}.

Note:

L If you make a mistake while

programming, press {STOP}, then make

the correction.

L To erase a programmed phone number,

press {STOP} when the cursor is

positioned on the first number in step 6.

L To confirm the programmed phone

number, print out the feature list. See

page 88.

{MENU}

{+} {-}

{SET}

Press {MENU}.

SYSTEM SET UP

Press {#}, then {2}{7}.

BLACK LIST

=OFF

Press {SET}.

[ ]

Press {+} or {-} to select “ON”.

=ON [ ]

L If this feature is not required, select

“OFF”.

Press {SET}.

NO.=

Enter the fax phone number you

require as unauthorized number.

L You can enter a total of 22 digits.

Example: NO.=5552233

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-53-

Receiving Faxes

Pager call

This feature allows your unit to call your

pager when your unit receives an incoming

voice message (KX-FT78 only) or a fax

document.

Enter your pager number.

L You can enter a total of 46 digits

and/or pauses.

Example:

1 202 555 1234PP12345678PP5555#

– 1 202 555 1234: Your pager number

– PP: Pauses

– 12345678: Your pager access code,

if required.

– 5555 (example): Messages you

want displayed on your pager.

{MENU}

{+} {-}

{SET}

Press {SET}.

Press {MENU}.

{REDIAL/PAUSE}

(Pauses)

When your pager receives a pager call

Your pager will display the message you

entered in step 6 (for example: 5555).

Press {MENU}.

SYSTEM SET UP

Press {#}, then {7}{0}.

KX-FT74:

KX-FT78:

FAX PAGER CALL

PAGER CALL

Press {SET}.

=OFF

[ ]

Press {+} or {-} to select “ON”.

=ON [ ]

L If this feature is not required, select

“OFF”.

Press {SET}.

NO.=

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-54-

Duplex Ring

Using with the ring detection feature

When you subscribe to duplex ring service,

Press {SET}.

your telephone company will assign you a

new fax number and will also tell you the

assigned ring pattern. Please complete the

following setup on your fax machine to

identify the assigned ring pattern.

PRINTING

L The unit will print an information list.

Note:

Press {MENU}.

L After programming, set the fax machine

to TEL mode.

L In TEL mode, the fax machine will

recognize incoming faxes on the first ring

pattern and answer automatically. For

phone calls, the fax machine will ring as

a normal call.

{MENU} {+} {-}

{SET}

Press {MENU}.

SYSTEM SET UP

Press {#}, then {3}{1}.

RING DETECTION

Press {SET}.

=OFF

[ ]

Press {+} or {-} to select “ON”.

L If this feature is not required, select

“OFF”.

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-55-

Copying

Copy

Making a copy

To select the resolution

Select the desired resolution according to

the type of document.

Document

feeder tray

Document guides

– “FINE”: For printed or typewritten

originals with small printing.

CE DO

– “SUPER FINE”: For originals with very

small printing.

– “PHOTO”: For originals containing

photographs, shaded drawings, etc.

L If you select “STANDARD”, copying will

be done using “FINE” mode.

{+} {-}

{STOP}

{COPY}

To stop copying

Press {STOP}.

L To eject the document, press {STOP}

again.

Open the document feeder tray.

Adjust the width of the document

guides to the size of the document.

Insert the document (up to 10 pages)

FACE DOWN until the unit grasps the

document and a single beep is heard.

STANDARD

[ ]

L If necessary, press {+} or {-}

repeatedly to select the desired

resolution.

Press {COPY}.

L The unit will start copying.

Note:

L When you copy a multiple page

document which is longer than A4 size

paper (approx. 300 mm), we recommend

you insert one page at a time.

L Any transmittable document can be

copied (page 39).

L The copied recording paper comes out

somewhat longer than the document

size.

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-56-

Setup (KX-FT78 only)

Answering Device (KX-FT78 only)

TAD/FAX mode (receiving phone calls and faxes

automatically)

When TAD/FAX mode is set, the unit will

work as a fax machine and/or answering

device.

L You can change the speaker

volume. Press {+} or {-} while

listening to the greeting message.

If a fax tone is detected, the unit will

automatically receive the fax. If a phone call

is detected, the answering device will play a

greeting message and the caller can leave

a voice message.

Note:

L The incoming message recording time

can be changed (feature #10 on page

71).

L When the remaining time is low, erase

unnecessary messages (page 63).

L While an incoming call is being recorded,

you can monitor it through the speaker. If

this feature is not required, set feature

#67 to off (page 74).

Setting up the voice and fax

message reception

Ring setting in TAD/FAX mode

You can choose from 1, 2, 3, 4, “TOLL

SAVER” and “RINGER OFF”. This setting

can be changed by feature #06 on page 70.

– “TOLL SAVER”: When you call the unit

from a remote location, the number of

rings will tell you if there are any new

voice messages. If the unit answers on

the 2nd ring, there is at least one new

recorded message. If the unit answers

on the 4th ring, there are no new

recorded messages. To save the toll

charges for the call, hang up immediately

when you hear the 3rd ring. The 3rd ring

indicates that there are no new recorded

messages.

{+} {-} {RECEIVE MODE

}

Make sure that feature #05 is set to

“TAD/FAX” (page 70).

If the arrow indicator on the display

points to “TEL”, press

{RECEIVE MODE}.

– “RINGER OFF”: The unit will answer

without ringing.

TEL

L If you subscribe to a Caller ID service,

set to 2 or more rings.

TAD

FAX

L The unit will play the pre-recorded

greeting message.

L The remaining time for recording

incoming messages will be

displayed.

Example:

TIME = 10m13s

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-57-

Greeting (KX-FT78 only)

Recording your own greeting messages

You can record your own greeting

Start recording.

messages for TAD/FAX and TEL/FAX

modes. The recording time will be limited to

16 seconds. We recommend you record a

message less than 12 seconds in length to

make it easier to receive faxes.

For the TAD/FAX greeting

Press {RECORD} 2 times.

TAD GREETING

Suggested message for TAD/FAX

greeting: “This is (your name, business

and/or telephone number). We are unable

to answer right now. To send a fax, start

transmission. To leave a message, speak

after the beep. Thank you.”

PRESS START

For the TEL/FAX greeting

Press {RECORD} 3 times.

T/F GREETING

Suggested message for TEL/FAX

greeting: “This is (your name, business

and/or telephone number). We are unable

to answer right now. Please try again later.

Thank you.”

PRESS START

Press {FAX/START}.

L A long beep will sound and the

display will show the following

according to your selection in step 1.

TAD/FAX:

TAD REC. 16s

TEL/FAX:

T/F REC. 16s

Microphone

Speak clearly about 20 cm away from

the microphone.

L The display will show the remaining

recording time.

{RECORD

}

{+} {-}

{STOP

}

{FAX/START} {RECEIVE MODE

}

When finished recording, press

{STOP}.

L The unit will repeat your message.

Adjust the volume using {+}

or {-}.

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-58-

Greeting (KX-FT78 only)

Note:

L You can choose 60 seconds for your own

TAD/FAX greeting message (feature #54

on page 74).

– If you change to 60 seconds, we

recommend that you tell the caller in

your own TAD/FAX greeting message

to press ***9 before starting fax

transmission.

– If you change to 16 seconds from 60

seconds, your own TAD/FAX greeting

message will be deleted. When

receiving a call, the pre-recorded

greeting message will be played.

Checking the TAD/FAX greeting

1. Set to TAD/FAX mode (feature #05 on

page 70).

2. If the arrow indicator on the display

points to “TEL”, press

{RECEIVE MODE}.

If the arrow indicator on the display

points to “TAD”, press

{RECEIVE MODE} 2 times.

TAD/FAX MODE

L The unit will play the TAD/FAX

greeting message.

Checking the TEL/FAX greeting

1. Set to TEL/FAX mode (feature #05 on

page 70).

2. If the arrow indicators on the display

point to “TEL”, press {RECEIVE MODE}.

If the arrow indicators on the display

point to “TEL” and “FAX”, press

{RECEIVE MODE} 2 times.

TEL/FAX MODE

L The unit will play the TEL/FAX

greeting message.

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-59-

Greeting (KX-FT78 only)

Erasing your own recorded greeting messages

{ERASE}

{

FAX/START} {STOP}

{SET}

Start erasing.

For the TAD/FAX greeting

Press {ERASE} 2 times.

TAD GREETING

PRESS START

For the TEL/FAX greeting

Press {ERASE} 3 times.

T/F GREETING

PRESS START

Press {FAX/START}.

ERASE GREETING?

YES:SET/NO:STOP

L To cancel erasing, press {STOP}.

Press {SET}.

GREETING ERASED

Note:

L If you erase your own TAD/FAX greeting

message, the pre-recorded greeting

message will be played when receiving a

call.

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-60-

Memo Message (KX-FT78 only)

Leaving a message for others or yourself

To leave a private message for yourself or

someone else, you can record a voice

memo. This memo can be played back

later, either directly or remotely (page 62,

64).

Microphone

{RECORD}

{FAX/START} {STOP}

Press {RECORD}.

MEMO MESSAGE

PRESS START

Press {FAX/START}.

L A long beep will sound.

MEMO RECORDING

Speak clearly about 20 cm away from

the microphone.

When finished recording, press

{STOP}.

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-61-

Incoming Messages (KX-FT78 only)

Listening to recorded messages

L After playing back all of the new

messages, the PLAY MESSAGES

indicator will stop flashing but will remain

lit up. If you press {PLAY MESSAGES}

at this time, all the recorded messages

will be played.

PLAY MESSAGES

FLASH/LIGHT

To repeat a message

Press {<} while listening to the message.

L If you press {<} within 5 seconds of the

beginning of the message, the previous

message will be played.

L To play back a specific message, press

{<} or {>} and search for the message

you want to listen to.

{SLOW}

{QUICK}

{STOP}

{ERASE}

To skip a message

{+} {-} {<} {>}

Press {>} to play the next message.

{

FAX/START

}

{SET}

To stop playback

Press {STOP}.

When the unit has recorded new voice

messages;

– The PLAY MESSAGES indicator will

flash.

L If you press {PLAY MESSAGES} within

1 minute, the unit will resume playing the

rest of the messages.

– The display will show the total number of

recorded messages.

Voice time/day stamp

During playback, a synthesised voice will

announce the time and day of the week that

each message was recorded.

TEL

TAD

Example:

CALLS FAX

To change the playback speed

Press {QUICK} to play messages at one

and a half times the original speed. Press

{SLOW} to play messages at half the

original speed.

– Slow beeps will sound if the message

alert feature is activated (feature #42 on

page 73).

L To return to the original speed, press

{QUICK} or {SLOW} again during quick

or slow playback.

Press {PLAY MESSAGES}.

L Only the new recorded messages will be

played.

L Adjust the speaker volume using {+} or

{-}.

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-62-

Incoming Messages (KX-FT78 only)

To erase a specific message

Press {ERASE} while listening to the

message you want to erase.

To erase all the messages

Check that you have listened to all of the

recorded messages.

1. Press {ERASE}.

ALL MESSAGES

PRESS START

2. Press {FAX/START}.

ERASE MESSAGES?

YES:SET/NO:STOP

3. Press {SET}.

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-63-

Remote Operation (KX-FT78 only)

Operating from a remote location

You can call your unit from a remote

location and access the answering device.

Remote operations using

the remote command key

Important:

{1}: repeats a message. If you press this

key within 5 seconds of the beginning of a

message, the previous message will be

played.

L Program the remote operation ID

beforehand (feature #11 on page 71).

L Set the unit to TAD/FAX mode before

going out (page 57).

L Use a touch tone telephone for

remote operations.

{2}: skips a message.

{4}: repeats only the new messages.

{5}: plays back all the messages.

Helpful hint:

L Please cut off or make a copy of the card

on page 65, and carry the card when you

go out.

L When you press a key, press firmly.

L Press the remote command key within

10 seconds.

Note:

L When voice memory of your unit is full,

erase unnecessary messages.

Listening to recorded

messages

Call your unit.

Press the remote operation ID during

the TAD/FAX greeting message.

Start remote operations.

When there are new recorded

messages

1. A long beep will sound.

2. Short beep(s) will sound up to 8

times.

L This indicates the number of new

messages.

3. New messages will be played back.

When there are no new messages

A short beep will not sound.

1. Wait for 4 seconds or press {5}.

2. All the recorded messages will be

played back.

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-64-

Remote Operation (KX-FT78 only)

Recording a marker message

After playing back the recorded messages,

you can leave an additional message.

Other remote operations

Erasing a specific message

Press {*}{4} while listening to the

message you want to erase.

L A long beep and 3 short beeps will

sound. The unit will then play back the

next message.

1. Wait for 3 beeps indicating the end of the

remote operation.

2. Hear 1 beep.

3. Wait about 10 seconds.

4. Hear the voice guide or hear 1 beep.

5. Leave a message.

Erasing all the messages

Press {*}{5} to erase all the messages.

L A long beep and 3 short beeps will

sound.

Re-recording a greeting message

You can change the contents of the

TAD/FAX greeting message.

Monitoring the room

Press {6} to monitor the sound for about 30

seconds in the room where the unit is

installed.

1. Press {7} to start recording.

L A long beep will sound.

2. Speak clearly up to 16 seconds.

L If you pause for over 2 seconds, 6

beeps will sound and the recording will

stop. Repeat from step 1 within 10

seconds.

L After 30 seconds, a beep sounds. To

continue monitoring, press {6} again

within 10 seconds.

3. When finished recording, press {9}.

L The new greeting message will be

played.

Answering device remote operation

1. Call your unit.

Key

Remote command

2. Press the remote operation ID

during the greeting message.

{9}

Stops re-recording of a

greeting message

3. Press the remote command key.

Key

Remote command

{*}{4}

Erases a specific message

Erases all messages

{0}

Skips the greeting

message

{*}{5}

{1}

{2}

{4}

{5}

{6}

{7}

Repeats a message

Skips a message

{8}{0}

{8}{1}

{8}{2}

{8}{3}

{8}{4}

{*}{*}{*}{

Changes to TEL mode

Turns on message transfer

Turns off message transfer

Turns on pager call

New message playback

All message playback

Room monitor

Turns off pager call

Re-records a greeting

message

Activates fax function

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-65-

Remote Operation (KX-FT78 only)

Skipping the greeting message

Press {0} during the greeting message

playback.

Changing the receive mode

Press {8}{0} to change the receive mode

from TAD/FAX to TEL.

L The unit will skip the rest of the greeting

message.

L You cannot return to TAD/FAX mode in

the same call. To return to TAD/FAX

mode, see the following.

Turning the message transfer on or off

You must program a transfer telephone

number beforehand (feature #60 on page

74).

Press {8}{1} to turn on the message

transfer.

Press {8}{2} to turn off the message

transfer.

L If a transfer telephone number is not

programmed, you cannot turn this

feature on. 6 beeps will sound.

Setting to TAD/FAX mode from TEL

mode

1. Call your unit and wait for 15 rings.

L The answering device will temporarily

answer the call.

2. Enter the remote operation ID during the

greeting message.

L A long beep will sound, and your unit

will switch to TAD/FAX mode.

3. Hang up the handset.

Turning the pager call on or off

You must program a pager number

beforehand (feature #70 on page 54).

Press {8}{3} to turn on the pager call.

Press {8}{4} to turn off the pager call.

L If a pager number is not programmed,

you cannot turn this feature on. 6 beeps

will sound.

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-66-

Option (KX-FT78 only)

Transferring recorded messages to another

telephone

This feature allows your unit to call a

designated telephone number each time an

incoming voice message is recorded. You

can retrieve the transferred message

during the same call using the remote

operation.

Recording your own

transfer greeting message

The recording time is limited to 16 seconds.

Suggested message: “This is a

transferred message from (your name,

business and/or telephone number).

Please enter your remote ID for remote

operation.”

Important:

L To use this feature, program the

transfer telephone number first

(feature #60 on page 74) and set the

unit to TAD/FAX mode.

L You must set the voice guidance

feature to on (feature #47 on page 74)

or record your own transfer greeting

message beforehand.

Press {MENU}.

SYSTEM SET UP

Press {#}, then {6}{1}.

TRNS-GREETING

How this feature works:

1. An incoming voice message is recorded

in your unit.

2. Your unit calls the transfer telephone

number.

3. Answer the call with the transfer

telephone.

4. Your unit will play the pre-recorded

transfer greeting message.

L You can record your own transfer

greeting message.

Press {SET}.

CHECK

[ ]

Press {+} or {-} to select

“RECORD”.

RECORD

Press {SET}.

5. Enter the remote operation ID, and

retrieve the message using the remote

operation (page 64).

Speak clearly about 20 cm away from

the microphone.

L The display will show the remaining

recording time.

Example: TRNS REC. 15s

When finished recording, press

{STOP}.

L The unit will repeat your message.

Adjust the volume using {+} or {-}.

Press {MENU}.

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-67-

Option (KX-FT78 only)

To check the transfer greeting

message

1. Press {MENU}, {#}{6}{1}, then {SET}.

2. Press {+} or {-} to select “CHECK”.

3. Press {SET}.

L The unit will play the message.

4. Press {MENU}.

To erase your own transfer greeting

message

1. Press {MENU}, {#}{6}{1}, then {SET}.

2. Press {+} or {-} to select “ERASE”.

3. Press {SET}.

L Your own message will be erased.

4. Press {MENU}.

Note:

L When transferring a call, the pre-

recorded transfer greeting message will

be played.

L If the voice guidance feature is set to off

(feature #47 on page 74) and you have

erased your own transfer greeting

message, the message transfer feature

will be cancelled.

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-68-

Features Summary

Programmable Features

Programming

The unit provides various programming

features.

Press {+} or {-} until the desired

setting is displayed.

L This step may be slightly different

depending on the feature.

General programming

method

Press {SET}.

L The setting you selected is set, and

the next feature will be displayed.

To exit programming, press {MENU}.

Programming by entering the

program code number directly

You can select a feature by directly entering

the program code (# and 2-digit number)

instead of using {<} or {>}.

{MENU}

{SET}

{+} {-} {<} {>}

1. Press {MENU}.

Press {MENU}.

2. Press {#} and the 2-digit code number.

3. Follow steps 4 to 7 in this page.

SYSTEM SET UP

Press {SET}.

To cancel programming

Press {MENU} to exit the program.

PRESS[()]&[SET]

Select the feature you wish to program.

For basic features

Press {<} or {>} until the desired

feature is displayed.

For advanced features

1. Press {<} or {>} until the following

is displayed:

ADVANCED MODE

2. Press {SET}.

3. Press {<} or {>} until the desired

feature is displayed.

Press {SET}.

L The current setting of the feature will

be displayed.

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-69-

Features Summary

Basic features

Code #01: Setting the date and time

Code #05 (KX-FT78 only): Changing the

receiving mode in the auto answer mode

SET DATE & TIME

AUTO ANSWER

See page 22 for details.

TAD/FAX (default): Telephone Answering

Device/Facsimile mode (page 57)

Code #02: Setting your logo

FAX ONLY: Facsimile Only mode (page

47)

YOUR LOGO

See page 23 for details.

TEL/FAX: Telephone/Facsimile mode

(page 48)

Code #03: Setting your fax number

Code #06 (KX-FT78 only): Changing the

ring setting in TAD/FAX mode

YOUR FAX NO.

See page 25 for details.

TAD RING COUNT

To change the number of rings before the

unit answers a call in TAD/FAX mode. You

can select from 1, 2 (default), 3, 4, “TOLL

SAVER” and “RINGER OFF”. See page 57

for details.

Code #04: Printing the sending report

SENDING REPORT

To print and check the sending report for fax

transmission results (page 38).

ERROR (default): The sending report will

be printed only when fax transmission fails.

Code #07: Changing the ring setting in

FAX ONLY mode

ON: The sending report will be printed out

after every transmission.

FAX RING COUNT

OFF: The sending report will not be printed

out.

To change the number of rings before the

unit answers a call in FAX ONLY mode. You

can select from 1, 2 (default), 3 and 4.

Code #05 (KX-FT74 only): Changing the

receiving mode in the auto answer mode

Code #09: Changing the TEL/FAX

delayed ring setting

AUTO ANSWER

FAX ONLY (default): FacsimileOnlymode

TEL/FAX RING

(page 47)

If you use an extension telephone in

TEL/FAX mode, select the desired number

of rings of the extension telephone. You can

select from 1, 2 (default), 3 and 4. See

page 48, 49, 50 for details.

TEL/FAX: Telephone/Facsimile mode

(page 48)

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-70-

Features Summary

Code #10 (KX-FT78 only): Changing the

incoming message recording time

RECORDING TIME

VOX (default): Unlimited.

1 MIN: Up to 1 minute.

Code #11 (KX-FT78 only): Setting the

remote operation ID

REMOTE TAD ID

1. Follow steps 1–4 on page 69.

2. Enter any 3-digit number.

L The default code is “111”.

L Do not use 0 and 7.

3. Press {SET}.

4. Press {MENU}.

Code #13: Setting the dialling mode

DIALLING MODE

If you cannot dial, change this setting

depending on your telephone line service.

TONE (default): For tone dial service.

PULSE: For rotary pulse dial service.

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-71-

Features Summary

Advanced features

Code #22: Setting the journal report to

print automatically

Code #25: Sending a fax at a specific

time

AUTO JOURNAL

DELAYED SEND

ON (default): The unit will print the journal

report automatically after every 35 new fax

communications (page 38).

This feature allows you to take advantage

of low-cost calling hours offered by your

telephone company. The feature can be set

up to 24 hours in advance of the desired

time.

OFF: The unit will not print the journal

report, but keep records of the last 35 fax

communications.

L When the transmit polling (page 43) is

set to on, this feature is not available.

To send a document:

Code #23: Sending document overseas

1. Insert the document.

2. Follow steps 1–4 on page 69.

3. Press {+} or {-} to select “ON”.

4. Press {SET}.

OVERSEAS MODE

If you have difficulty sending an overseas

fax, activate this feature before starting

transmission. This feature makes sending

documents easier as the transmission

speed is slowed down.

5. Enter the fax number.

6. Press {SET}.

L This feature is not available for broadcast

transmission (KX-FT78).

L The calling charge may be higher.

7. Enter the transmission start time. Press

{*} to select “AM” or “PM”.

8. Press {SET}.

ON: After transmission, this featurewillturn

off automatically.

9. Press {MENU}.

L To cancel after programming, press

{STOP} then {SET}.

OFF (default): Deactivated this feature.

Code #26: Setting the Caller ID list to

print automatically

AUTO CALL. LIST

ON (default): The unit will print the Caller

ID list automatically after every 20 new calls

(page 33).

OFF: The unit will not print the Caller ID list,

but keep records of the last 20 caller

information.

Code #27: Setting the black list function

BLACK LIST

See page 53 for details.

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Features Summary

Code #30: Changing the silent fax

recognition ring setting

Code #42 (KX-FT78 only): Setting the

message alert

SILENT FAX RING

MESSAGE ALERT

To change the number of rings when the

unit detects a phone call in TEL/FAX mode.

You can select from 3 (default), 4, 5, 6, 7, 8

and 9. See page 49 for details.

To alert you with beeps when a new voice

message is recorded. If you hear slow

beeps, press {PLAY MESSAGES} and

listen to recorded messages. The beeps

will stop.

ON: You will hear a beeping sound.

Code #31: Setting the ring detection

OFF (default): Deactivated this feature.

RING DETECTION

See page 55 for details.

Code #43 (KX-FT78 only): Setting the

recording time alert

Code #39: Changing the display

contrast

REC. TIME ALERT

To alert you with beeps when there is less

than 60 seconds of remaining recording

time. If you hear slow beeps, erase the

recorded messages (page 63). The beeps

will stop.

LCD CONTRAST

NORMAL (default): For normal contrast.

DARKER: Used when the display contrast

is too light.

ON: You will hear a beeping sound.

OFF (default): Deactivated this feature.

Code #41: Changing the fax activation

code

Code #46: Setting the friendly reception

FAX ACTIVATION

FRIENDLY RCV

If you use an extension telephone and wish

to use it to receive a fax, activate this

feature and program the activation code.

To receive a fax automatically when you

answer a call and hear a fax calling tone

(slow beep).

1. Follow steps 1–4 on page 69.

2. Press {+} or {-} to select “ON”.

3. Press {SET}.

ON (default): You do not have to press

{FAX/START} for fax reception.

OFF: You have to press {FAX/START} for

fax reception.

4. Enter your code from 2 to 4 digits, using

0–9 and *.

^{L The default code is “}@@@9”.

L Do not enter “0000”.

5. Press {SET}.

6. Press {MENU}.

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-73-

Features Summary

Code #47 (KX-FT78 only): Setting the

voice guidance

Code #58: Setting the original mode

ORIGINAL

VOICE GUIDANCE

To send or copy a document with faint or

dark writing, set this feature before starting

transmission or copying.

If you wish to hear voice guidance, activate

this feature.

ON (default): You will hear the friendly

reception voice guide, pre-recorded

messages and voice time/day stamp.

NORMAL (default): Used for normal

writing.

LIGHT: Used for faint writing.

OFF: Deactivated this feature.

DARKER: Used for dark writing.

Code #49: Setting the auto

disconnection

Code #60 (KX-FT78 only): Setting the

message transfer

AUTO DISCONNECT

MESSAGE TRANS.

To answer a call with an extension

telephone in TEL/FAX mode (page 50),

activate this feature and program the code.

To transfer a recorded incoming message

to another telephone (page 67), activate

this feature and program the transfer

telephone number.

1. Follow steps 1–4 on page 69.

2. Press {+} or {-} to select “ON”.

3. Press {SET}.

1. Follow steps 1–4 on page 69.

2. Press {+} or {-} to select “ON”.

3. Press {SET}.

4. Enter your code from 2 to 4 digits, using

0–9 and *.

^{L The default code is “}@0”

5. Press {SET}.

4. Enter the transfer telephone number.

5. Press {SET}.

6. Press {MENU}.

Code #61 (KX-FT78 only): Checking,

recording or erasing the transfer

greeting message

Code #54 (KX-FT78 only): Changing the

recording time for your own TAD/FAX

greeting message

TRANS-GREETING

GREETING TIME

See page 67, 68 for details.

16s (default): Up to 16 seconds.

60s: Up to 60 seconds.

See page 59 for details.

Code #67 (KX-FT78 only): Setting the

incoming message monitor

ICM MONITOR

To hear an incoming message (ICM) from

the speaker when the answering device is

recording the message.

ON (default): You can monitor the

incoming message.

OFF: Deactivated this feature.

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-74-

Features Summary

Code #70: Calling your pager

(KX-FT74)

FAX PAGER CALL

(KX-FT78)

PAGER CALL

See page 54 for details.

Code #76: Setting the connecting tone

CONNECTING TONE

If you often have trouble when sending a

fax, this feature allows you to hear

connecting tones; fax tone, ring back tone

and busy tone. You can confirm the status

of the other party’s machine.

L If the ring back tone continues, the other

party’s machine may not be a facsimile

or may have run out of paper. Check with

the other party.

L The connecting tone volume cannot be

adjusted.

ON (default): You will hear connecting

tones.

OFF: Deactivated this feature.

Code #80: Resetting advanced features

to their default settings

SET DEFAULT

To reset the advanced features:

1. Follow steps 1–4 on page 69.

2. Press {+} or {-} to select “YES”.

3. Press {SET}.

4. Press {SET} again.

5. Press {MENU}.

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-75-

Error Messages

Help

Reports

If your unit cannot send a fax, check the

following:

PAPER OUT

L The unit has run out of recording paper.

Install a recording paper roll (page 21).

L The cover was opened. Close it and try

again.

– The number you dialled is correct.

– The other party’s machine is a facsimile.

If the problem remains, correct it by

following the communication message

printed on the sending and journal reports

(page 38).

PRESSED THE STOP KEY

L {STOP} was pressed and fax

communication was cancelled.

COMMUNICATION ERROR

(Code: 41-72, FF)

L A transmission or reception error

occurred. Try again or check with the

other party.

PRINTER OVERHEATED

L The printer overheated. Let the unit cool

down.

THE COVER WAS OPENED

L The cover was opened. Close it and try

again.

DOCUMENT JAMMED

L The document is jammed. Remove the

jammed document (page 82).

L Fax communication was successful.

ERROR-NOT YOUR UNIT

(Code: 53, 54, 59, 70)

L A transmission or reception error

occurred because of a problem with the

other party’s fax machine. Check with the

other party.

MEMORY FULL

L The document was not received as a

result of the memory being full.

NO DOCUMENT

L The document was not fed into the unit

properly. Reinsert the document and try

again.

OTHER FAX NOT RESPONDING

L The other party’s fax machine is busy or

has run out of recording paper. Try again.

L The document was not fed properly.

Reinsert the document and try again.

L The other party’s fax machine rings too

many times. Send the fax manually

(page 37).

L The other party’s machine is not a

facsimile. Check with the other party.

L The number you dialled is not in service.

PAPER JAMMED

L The recording paper is jammed. Clear

the jammed paper (page 83).

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-76-

Error Messages

Display

If the unit detects a problem, one or more of

the following messages will appear on the

display.

MEMORY FULL

L There is no room left in memory to record

a voice message. Erase unnecessary

messages (page 63, 65).

CALL SERVICE 1

CALL SERVICE 2

NO RESPONSE

L There is something wrong with the unit.

L The other party’s fax machine is busy or

Contact our service personnel.

has run out of recording paper. Try again.

CHECK COVER

NO TAD GREETING

L Your TAD/FAX greeting message is not

recorded. Record a message (page 58).

L The voice guidance feature is set to off.

Activate feature #47 on page 74. Pre-

recorded greeting message will be

adopted.

OUT OF PAPER

L The cover is open. Close it.

L The unit has run out of recording paper.

Install a recording paper roll (page 21).

CHECK DOCUMENT

NO TRNS-GREET.

L The document was not fed into the unit

properly. Reinsert the document. If

misfeeding occurs frequently, clean the

document feeder rollers (page 84) and

try again.

L Attempted to transmit a document longer

than 600 mm. Press {STOP} to remove

the document. Divide the document into

two or more sheets and try again.

L Your transfer greeting message is not

recorded. Record a message (page 67).

L The voice guidance feature is set to off.

Activate feature #47 on page 74. Pre-

recorded greeting message will be

adopted.

PAPER JAMMED

L A recording paper jam occurred. Clear

the jammed paper (page 83).

CHECK MEMORY

L The memory (telephone numbers,

parameters, etc.) has been erased. Re-

program.

POLLING ERROR

L The other party’s fax machine does not

provide the polling function. Check with

the other party.

DIRECTORY FULL

L There is no space to store new entries in

the directory. Erase unnecessary entries

(page 30).

REDIAL TIME OUT

L The other party’s fax machine is busy or

has run out of recording paper. Try again.

FAX IN MEMORY

REMOVE DOCUMENT

L The unit has a document in memory. See

theother displayedmessage instructions

to print out the document.

L The document is jammed. Remove the

jammed document (page 82).

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-77-

Error Messages

TRANSMIT ERROR

L A transmission error occurred. Try again.

UNIT OVERHEATED

L The unit is too hot. Let the unit cool

down.

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-78-

Frequently Asked Questions

When a function does not work, check here

L If you use a duplex ring service, change

to TEL mode.

General

L If you use a duplex ring service, make

I cannot make and receive calls.

sure you have set the same ring pattern

L The power cord or telephone line cord is

assigned by the telephone company

not connected. Check the connections

(page 55).

(page 19).

L If you used a splitter to connect the unit,

The {REDIAL/PAUSE} button does not

remove the splitter and connect the unit

function properly.

to the wall jack directly. If the unit

L If this button is pressed during dialling, a

operates properly, check the splitter.

pause will be inserted. If pressed

immediately after a dial tone is obtained,

the last number dialled will be redialled.

I cannot make calls.

L The dialling mode setting is wrong.

Change the setting of feature #13 (page

71).

The receiving mode does not function

properly.

L A ring detection feature #31 is set (page

The unit does not work.

55).

L Disconnect the unit from the telephone

L TEL/FAX mode is set (page 48).

line and connect the line to a known

working telephone. If the working

During programming, I cannot enter the

telephone operates properly, contact our

code or ID number.

service personnel to have the unit

L All or part of the numbers are the same.

repaired. If the working telephone does

Change the number: feature #11 (page

not operate properly, contact your

71), #41 (page 73) and #49 (page 74).

telephone company.

The speakerphone is not working (KX-

The unit does not ring.

FT78 only).

L The ringer volume is set to off. Adjust it

L Use the speakerphone in a quiet room.

(page 26).

L If you have difficulty hearing the other

L The ring setting of feature #06 is set to

party, adjust the volume.

“RINGER OFF”. Change to another ring

setting (page 70) (KX-FT78 only).

Fax – sending

The other party complains they only

I cannot send documents.

hear a fax tone and cannot talk.

L FAX ONLY mode is set. Tell the other

party the number is only used for faxes.

L Change the receiving mode:

– KX-FT74: TEL mode (page 46) or

TEL/FAX mode (page 48).

– KX-FT78: TAD/FAX mode (page 57),

TEL mode (page 46) or TEL/FAX

mode (page 48).

L The telephone line cord is connected to

the EXT jack on the unit. Connect to the

LINE jack (page 19) (KX-FT74 only).

L The other party’s fax machine is busy or

has run out of recording paper. Try again.

L The other party’s machine is not a

facsimile. Check with the other party.

L The other party’s fax machine rings too

many times. Send the fax manually

(page 37).

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-79-

Frequently Asked Questions

L The greeting message is too long.

Shorten the message (page 58) (KX-

FT78 only).

The other party complains that letters

on their received document are

distorted or not clear.

L If your line has special telephone

services such as call waiting, the service

may have been activated during fax

transmission. Connect the unit to a line

that does not have these services.

L The extension telephone on the same

line is off the hook. Hang up the

extension telephone and try again.

L Try copying the document. If the copied

image is clear, there may be something

wrong with the other party’s machine.

The display shows the following, but

faxes are not received.

CONNECTING.....

L The incoming call is not a fax. Change

the receiving mode:

– KX-FT74: TEL mode (page 46).

– KX-FT78: TEL mode (page 46) or

TAD/FAX mode (page 57).

A blank sheet is ejected.

L The recording paper roll is not installed

correctly. Make sure that the shiny side

of the paper is facing down and re-install

the paper (page 21).

L The other party placed the document in

their fax machine the wrong way. Check

with the other party.

The other party complains that dirty

patterns or black lines appear on their

received document.

L The glass or rollers are dirty. Clean them

(page 84).

I cannot send a fax overseas.

L Use the overseas transmission mode of

feature #23 (page 72).

L Add two pauses at the end of the

telephone number or dial manually.

A white line or a dirty pattern appears on

your recording paper.

L The glass or rollers are dirty. Clean them

(page 84).

Fax – receiving

The printing quality is poor.

L The other party sent a faint document.

Ask them to send a clearer copy of the

document.

L The thermal head is dirty. Clean it (page

86).

I cannot receive documents.

L The telephone line cord is connected to

the EXT jack on the unit. Connect to the

LINE jack (page 19) (KX-FT74 only).

The other party complains that they

cannot send a document.

I cannot receive documents

automatically.

L The memory is full of received

documents due to a lack of recording

paper or a recording paper jam. Install

paper (page 21) or clear the jammed

paper (page 83) (KX-FT78 only).

L The receiving mode is set to TEL mode.

Change the receiving mode:

– KX-FT74: FAX ONLY mode (page 47)

or TEL/FAX mode (page 48).

– KX-FT78: TAD/FAX mode (page 57),

FAX ONLY mode (page 47) or

TEL/FAX mode (page 48).

L The time taken to answer the call is too

long. Decrease the number of rings:

feature #06 (page 70), #07 (page 70),

#09 (page 70) and #30 (page 73).

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Frequently Asked Questions

Receiving mode

Answeringdevice(KX-FT78

only)

I cannot select the desired receiving

mode.

L If you want to set TAD/FAX (KX-FT78

only), FAX ONLY or TEL/FAX mode,

select the desired mode using feature

#05 (page 70), and press

I cannot retrieve recorded messages

from a remote location.

L Press the remote operation ID correctly

and firmly (page 64).

{RECEIVE MODE} repeatedly until the

desired mode is displayed.

L If you want to set TEL mode, press

{RECEIVE MODE} repeatedly until TEL

mode is displayed.

The other party complains that they

cannot leave a voice message.

L The memory is full. Erase unnecessary

messages (page 63).

If a power failure occurs

L The unit will not function.

The other party complains that they

cannot send a document.

L The unit is not designed for making

emergency telephone calls when the

power fails. Alternative arrangements

should be made for access to

emergency services.

L Press {RECEIVE MODE} repeatedly

until TAD/FAX (KX-FT78 only), FAX

ONLY or TEL/FAX mode is displayed.

Copying

L Fax transmission and reception will be

interrupted.

The unit does not make a copy.

L You cannot make a copy during

programming. Make the copy after

programming or stop programming.

L If the delayed transmission (feature #25

on page 72) is programmed and the start

time is passed during a power failure,

transmission will be attempted soon after

power is restored.

A black line, a white line or a dirty

pattern appears on the copied

document.

L The glass or rollers are dirty. Clean them

(page 84).

The copied image is distorted.

L The thermal head is dirty. Clean it (page

86).

The copied document is blank.

L The recording paper roll is not installed

correctly. Make sure that the shiny side

of the paper is facing down and re-install

the paper (page 21).

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Jams

Document jams – sending

If the unit does not release the document

during feeding, remove the jammed

document.

Open the cover by pressing the cover

open button and remove the jammed

document carefully.

Jammed

document

Cover open

button

L Do not pull out the jammed

document forcibly before opening

the cover.

Close the cover securely by pushing

down on both sides.

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Jams

Recording paper jam

If the unit does not eject any recording

paper during fax reception or copying, the

recording paper has jammed. Remove the

jammed paper.

L Make sure that there is no slack in

the paper roll.

L If the paper cannot be inserted, try

lifting the green lever again.

Open the cover by pressing the cover

open button. Lift the green lever to

release the paper cutter, and remove

the recording paper roll.

Close the cover securely by pushing

down on both sides.

PRESS START

Green lever

Recording

paper roll

{FAX/START}

Cover open

button

Press {FAX/START}.

L The unit will eject the paper slightly

and cut it.

Cut off the wrinkled portion, and

replace the recording paper roll into the

unit in the proper direction.

L If you do not press {FAX/START}

within 30 seconds, the unit will

automatically eject the paper slightly

and cut it.

L Every time you close the cover a

message will be printed. If the

recording paper is set to the wrong

side, a message will not be printed.

Install the paper correctly.

Insert the leading edge of the paper

into the opening above the thermal

head, and pull the paper out of the unit.

Thermal head

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-83-

Cleaning

Document feeder

Clean the document feeder in the following

cases:

– If misfeeding of the document occurs

frequently.

– If dirty patterns or black/white bands

appear on the original document when

transmitting or copying.

Clean the document feeder rollers and

rubber flap with a cloth moistened with

isopropyl rubbing alcohol, and let all

parts dry thoroughly.

Rubber flap

Disconnect the power cord and the

telephone line cord.

Document

feeder rollers

Telephone

line cord

Power cord

Clean the white plate and glass with a

soft and dry cloth.

Open the cover by pressing the cover

open button.

Cover

open button

White plate

Glass

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Cleaning

Close the cover securely by pushing

down on both sides.

Connect the power cord and the

telephone line cord.

Telephone

line cord

Power cord

Caution:

L Do not use paper products, such as

paper towels or tissues, to clean the

inside of the unit.

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-85-

Cleaning

Thermal head and head cover

If dirty patterns or black/white bands

Clean the thermal head and head

appear on a copied/received document,

check whether there is dust on the thermal

head and head cover. Clean them to

remove the dust.

cover with a cloth moistened with

isopropyl rubbing alcohol, and let all

parts dry thoroughly.

Disconnect the power cord and the

telephone line cord.

Head cover

Thermal head

Telephone

line cord

Power cord

Connect the power cord and the

telephone line cord.

Open the cover by pressing the cover

open button and remove the recording

paper roll.

Telephone

line cord

Power cord

Cover open

button

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-86-

Cleaning

Install the recording paper and close

the cover securely by pushing down on

both sides, then press {FAX/START}

(page 21).

{FAX/START}

Caution:

L To prevent a malfunction due to static

electricity, do not use a dry cloth and

do not touch the thermal head

directly.

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-87-

Printed Reports

General Information

Reference lists and reports

You can print out the following lists and

reports for your reference.

Press {<} or {>} until the desired

item is displayed.

Basic feature list:

provides you with the current settings of the

basic programming features (page 70).

BASIC LIST

ADVANCED LIST

TEL NO. LIST

Advanced feature list:

provides you with the current settings of the

advanced programming features (page 72).

JOURNAL REPORT

CALLER ID LIST

Telephone number list:

provides you with names and telephone

numbers which are stored in the directory

(page 27).

Press {SET} to start printing.

Journal report:

PRINTING

keeps records of fax transmission and

reception. This report will be printed

automatically after every 35 fax

L To stop printing, press {STOP}.

communications (feature #22 on page 72).

Press {MENU}.

Caller ID list:

keeps records of the last 20 callers after

subscribing to a Caller ID service. This

report will be printed automatically after

every 20 callers (page 33).

{<} {>}

{MENU}

{SET}

{STOP}

Press {MENU} repeatedly until the

following is displayed.

PRINT REPORT

Press {SET}.

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-88-

Specifications

Technical data about this product

Applicable lines:

Public Switched Telephone Network

Document size:

Max. 216 mm in width, Max. 600 mm in length

Effective scanning width:

Recording paper size:

Effective printing width:

208 mm

216 mm × max. 30 m roll

208 mm

Transmission time :

Approx. 15 s/page (Original mode)

Scanning density:

Horizontal: 8 pels/mm

Vertical: 3.85 lines/mm – standard resolution,

7.7 lines/mm – fine/photo resolution,

15.4 lines/mm – super fine resolution

64-level

Contact Image Sensor

Thermal Printing

Photo resolution:

Scanner type:

Printer type:

Data compression system: Modified Huffman (MH), Modified READ (MR)

Modem speed:

Operating environment:

Dimensions:

9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback

5 °C – 35 °C, 45% – 85% RH (Relative Humidity)

Approx. height 117 mm × width 347 mm × depth 270 mm

Approx. 2.6 kg

Mass (Weight):

Power consumption:

Standby: Approx. 4.5 W

Transmission: Approx. 25 W (When sending the ITU-T No. 1

Test Chart)

Reception: Approx. 30 W (When receiving the ITU-T No. 1

Test Chart)

Copy: Approx. 30 W (When copying the ITU-T No. 1 Test

Chart)

Maximum: Approx. 125 W (When receiving a 100% black

document)

Power supply:

220–240 V AC, 50/60 Hz

Fax memory capacity (KX-

FT78 only):

Approx. 20 pages of document memory (Based on the ITU-

T No. 1 Test Chart in standard resolution when no voice

messages have been recorded.)

Voice memory capacity (KX- Approx. 20 minutes of recording time including greeting

FT78 only) :

messages when no documents are in memory.

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-89-

Specifications

*1Transmission speed depends upon the contents of the pages, resolution, telephone line

conditions and capability of the other party’s machine.

*2Transmission speed is based upon the ITU-T No. 1 Test Chart and original mode. If the

capability of the other party’s machine is inferior to your unit, the transmission time may be

longer.

*3Recording time may be reduced by the calling party’s background noise.

ITU-T No. 1 Test Chart

Note:

L Any details given in these instructions are subject to change without notice.

L The pictures and illustrations in these instructions may vary slightly from the actual

product.

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-90-

Index

Program index

Basic features

Advanced features

#01 Date and time ...........................22

#02 Your logo...................................23

#03 Your fax number........................25

#04 Sending report....................38, 70

#05 Auto answer..............................70

#06 TAD ring setting..................57, 70

#07 FAX ring setting ........................70

#09 TEL/FAX ring

setting.....................48, 49, 50, 70

#10 Recording time for an incoming

message...................................71

#11 Remote operation ID ................71

#13 Dialling mode............................71

#22 Journal report.....................38, 72

#23 Overseas mode........................72

#25 Delayed transmission ...............72

#26 Caller ID list..............................72

#27 Black list .............................53, 72

#30 Silent fax ring setting....49, 50, 73

#31 Ring detection ..........................55

#39 Display contrast........................73

#41 Remote fax activation code......73

#42 Message alert...........................73

#43 Recording time alert.................73

#46 Friendly reception.....................73

#47 Voice guidance.........................74

#49 Auto disconnection.............50, 74

#54 Greeting time............................74

#58 Original mode...........................74

#60 Message transfer................67, 74

#61 Transfer greeting

message.............................67, 74

#67 Incoming message monitor ......74

#70 Pager call .................................54

#76 Connecting tone.......................75

#80 Reset advanced features..........75

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Index

A Accessories.....................................13

Paper stacker................................19

Advanced feature list.......................88

Advanced features...........................72

Alert