Panasonic Fax Machine KX FT21HK User Manual
Quick Start  
Personal FAX  
Model No.  
To get started,  
please read the  
Quick Start section  
(p. 4–9).  
KX-FT21HK  
OPERATING  
INSTRUCTIONS  
Please read these Operating Instructions before using the unit and save for  
future reference.  
Kyushu Matsushita Electric Co., Ltd.  
1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan  
Printed in Hong Kong  
PFQX1383ZA WH1199WN0  
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Important safety instructions!  
When using this unit, basic safety precautions  
should always be followed to reduce the risk of  
fire, electric shock, or personal injury.  
1. Read and understand all instructions.  
2. Follow all warnings and instructions marked  
on this unit.  
3. Unplug this unit from AC outlets before  
cleaning. Do not use liquid or aerosol  
cleaners. Use a damp cloth for cleaning.  
4. Do not use this unit near water, for example  
near a bath tub, wash bowl, kitchen sink, or  
the like.  
B. If liquid has been spilled into the unit.  
C. If the unit has been exposed to rain or  
water.  
D. If the unit does not work normally by  
following the operating instructions.  
Adjust only controls covered by the  
operating instructions. Improper  
adjustment may require extensive work  
by an authorised servicenter.  
E. If the unit has been dropped or  
physically damaged.  
F. If the unit exhibits a distinct change in  
performance.  
5. Place the unit securely on a stable surface.  
Serious damage and/or injury may result if  
the unit falls.  
14. During thunderstorms, avoid using  
telephones except cordless types. There  
may be a remote risk of an electric shock  
from lightning.  
15. Do not use this unit to report a gas leak,  
when in the vicinity of the leak.  
6. Do not cover slots and openings on the  
unit. They are provided for ventilation and  
protection against overheating. Never place  
the unit near radiators, or in a place where  
proper ventilation is not provided.  
7. Use only the power source marked on the  
unit. If you are not sure of the type of power  
supplied to your home, consult your dealer  
or local power company.  
SAVE THESE  
INSTRUCTIONS  
8. For safety purposes this unit is equipped  
with a three prong grounded plug. If you do  
not have this type of outlet, please have  
one installed. Do not use any type of  
adaptor plug to defeat this safety feature.  
9. Do not place objects on the power cord.  
Install the unit where no one can step or trip  
on the cord.  
10. Do not overload wall outlets and extension  
cords. This can result in the risk of fire or  
electric shock.  
11. Never push any objects through slots in this  
unit. This may result in the risk of fire or  
electric shock. Never spill any liquid on the  
unit.  
12. To reduce the risk of electric shock, do not  
disassemble this unit. Take the unit to an  
authorised servicenter when service is  
required. Opening or removing covers may  
expose you to dangerous voltages or other  
risks. Incorrect reassembly can cause  
electric shock when the unit is subsequently  
used.  
13. Unplug this unit from the wall outlet and  
refer servicing to an authorised servicenter  
when the following conditions occur:  
A. When the power supply cord or plug is  
damaged or frayed.  
INSTALLATION  
1. Never install telephone wiring during a  
lightning storm.  
2. Never install telephone jacks in wet  
locations unless the jack is specifically  
designed for wet locations.  
3. Never touch uninsulated telephone wires or  
terminals unless the telephone line has  
been disconnected at the network interface.  
4. Use caution when installing or modifying  
telephone lines.  
WARNING  
●
To prevent the risk of fire or electrical shock,  
do not expose this product to rain or any type  
of moisture.  
OTHER INFORMATION  
●
Keep the unit away from electrical noise  
generating devices, such as fluorescent  
lamps and motors.  
●
The unit should be kept free from dust, high  
temperature and vibration.  
●
The unit should not be exposed to direct  
sunlight.  
●
Do not place heavy objects on top of this unit.  
●
Do not touch the plug with wet hands.  
3
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Quick Start  
Installing the recording paper!  
Open the cover by pressing  
the cover open button.  
1
Install a recording paper roll.  
2
incorrect  
correct  
Pull the leading edge of  
the paper out of the unit.  
3
10 cm  
Close the cover securely,  
and tear off the excess  
paper.  
4
5
Install the document stacker.  
Document stacker  
●
For further details, see page 17.  
4
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Quick Start  
Connections!  
Stopper  
Handset cord  
1
2
A. Connect to the unit.  
B. Connect to the handset.  
Telephone (not included)  
To connect a telephone,  
remove the stopper with a key  
or similar object and connect  
the cord to the EXT jack.  
Telephone line cord  
A. Connect to “LINE” on the unit.  
B. Connect to a single telephone  
line jack.  
To the single telephone line  
Power cord  
3
A. Connect to the unit.  
B. Connect to a power outlet.  
To the power outlet (220–240 V)  
●
For further details, see page 18.  
5
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Quick Start  
Voice calls - making!  
Lift the handset.  
1
Dial the number.  
2
When finished talking,  
replace the handset.  
3
●
For further details, see page 24.  
●
If you are having trouble, see page 58.  
Voice calls - answering!  
When the unit rings,  
lift the handset.  
1
When finished talking,  
replace the handset.  
2
●
For further details, see page 25.  
●
If you are having trouble, see page 58.  
6
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Quick Start  
Fax - sending!  
Check that the document stacker  
is in the upright position.  
1
Adjust the width of the  
document guides to  
the size of the document.  
2
3
Insert the document until  
the unit grabs the document  
and a single beep is heard.  
FACE DOWN  
(up to 10 sheets)  
Dial the fax number.  
4
5
When a fax tone is heard,  
press  
.
START/COPY/SET  
●
●
For further details, see page 31.  
If you are having trouble, see pages 58 and 59.  
7
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Quick Start  
Fax - receiving!  
When the unit rings, lift the handset.  
1
When:  
2
3
— document reception is required,  
— a fax calling tone (slow beep) is heard, or  
— no sound is heard,  
press  
.
START/COPY/SET  
Replace the handset.  
●
●
●
For further details, see page 42.  
You can select the way to receive calls according to your needs (p. 40, 41).  
If you are having trouble, see page 59.  
8
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Quick Start  
Copying!  
Check that the document stacker  
is in the upright position.  
1
Adjust the width of the  
document guides to  
the size of the document.  
2
3
Insert the document until  
the unit grabs the document  
and a single beep is heard.  
●
Make sure the handset  
FACE DOWN  
(up to 10 sheets)  
is on the cradle.  
Press START/COPY/SET  
.
4
●
●
For further details, see page 55.  
If you are having trouble, see page 60.  
9
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Table of Contents  
Initial Preparation  
Accessories  
Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12  
Accessory order information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12  
Help Button  
Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13  
Finding the  
Controls  
Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14  
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16  
Setup  
Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17  
Document stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17  
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18  
Dialling mode (touch tone or pulse) . . . . . . . . . . . . . . . . . . . . . . . . . 18  
Date and time, your logo and facsimile telephone number . . . . . . . . 19  
Volumes  
Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23  
Telephone  
Making and  
Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24  
Answering Calls Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25  
TONE, FLASH and PAUSE buttons. . . . . . . . . . . . . . . . . . . . . . . . . 26  
Automatic  
Dialling  
Storing names and telephone numbers for automatic dialling . . . . . 27  
Making a voice call using automatic dialling . . . . . . . . . . . . . . . . . . 28  
Telephone Directory with Alpha-Search (selecting a station name  
in the directory). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29  
Voice Contact Talking to the caller after fax transmission or reception . . . . . . . . . . 30  
Fax/Copy  
Sending Faxes Sending a fax manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31  
Sending a fax using automatic dialling. . . . . . . . . . . . . . . . . . . . . . . 32  
Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33  
Sending report for confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34  
Automatic journal report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35  
Delayed transmission (sending a fax at a specified time). . . . . . . . . 36  
Transmit polling (letting another machine retrieve a fax on your unit) . . 37  
Overseas mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38  
Connecting tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39  
Receiving Faxes Setting the unit to receive calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40  
TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . 42  
(continued)  
10  
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Fax/Copy  
Receiving Faxes FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 43  
(continued)  
Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45  
Fax activation code. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45  
Receiving with a duplex ring service . . . . . . . . . . . . . . . . . . . . . . . . 46  
TEL/FAX mode (receiving voice calls with rings and fax calls  
without rings when you are near the unit) . . . . . . . . . . . . . . . . . . 48  
Receiving polling (receiving a fax placed on another party’s machine) . 52  
Friendly reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52  
Auto disconnection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53  
Pager call - when your unit receives a fax . . . . . . . . . . . . . . . . . . . . 54  
Copying  
Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55  
Help  
Error Messages Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56  
LCD display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57  
Operations  
Jams  
When a function does not work, check here before requesting help. 58  
If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60  
Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61  
Document jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62  
Sending document does not feed, or multi-feeds. . . . . . . . . . . . . . . 62  
Cleaning  
Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63  
Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63  
General Information  
Print Reports Printing the feature settings, telephone numbers, journal. . . . . . . . . 64  
Original Mode Setting the original mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65  
Reset  
Resetting the advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . 65  
Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 66  
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67  
Features Summary Summary of user programmable features . . . . . . . . . . . . . . . . . . . . 69  
Index  
11  
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Accessories  
Included accessories!  
Power cord .....................1pc. Telephone line cord .......1pc. Handset ..........................1pc.  
Handset cord ..................1pc. Recording paper.............1pc. Document stacker...........1pc.  
●
If any items are missing or damaged, check with the place of purchase.  
●
Save the original carton and packing materials for future shipping and transportation of the  
unit.  
Accessory order information!  
Use the following types of paper for replacement.  
Model No.  
Description  
Specifications  
216 mm x 30 m (81⁄2" x 98' ) roll,  
with 25 mm (1") core  
KX-A106  
Standard thermal recording paper  
12  
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Help Button  
Help function!  
You can print a quick reference for assistance as  
follows.  
Select which operation you want to print by  
1
pressing  
repeatedly.  
HELP  
●
Pressing  
one time:  
HELP  
How to use your unit  
HOW TO USE  
two times:  
HELP  
How to program names  
and telephone numbers  
START/COPY/SET  
PHONE NUMBER  
three times:  
How to program your unit  
HOW TO SET UP  
Press  
.
START/COPY/SET  
2
PRINTING  
13  
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Finding the Controls  
Location!  
●
To change the receive mode (p. 40).  
●
To select a resolution (p. 31).  
Display panel  
●
The arrow indicator on the  
display points to your selected  
mode (p. 40).  
●
Hookswitch (p. 26)  
Dial keypad  
TEL  
FAX  
RESOLUTION  
RECEIVE MODE  
FLASH  
REDIAL/PAUSE  
MONITOR  
TONE  
●
To change from pulse to tone  
during dialling (p. 26).  
●
To dial without lifting the handset.  
●
To redial the last number dialled (p. 24, 31).  
To insert a pause during dialling (p. 26).  
●
14  
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Finding the Controls  
●
To print a quick reference (p. 13).  
●
For the Speed Dial (p. 28, 32).  
For the Telephone Directory with Alpha-Search (p. 29).  
●
●
For the One-Touch Dial (p. 27, 28, 32).  
Command keys (p. 21).  
●
●
To insert a hyphen (p. 21, 27).  
●
●
●
To keep the telephone number  
secret (p. 27).  
1
4
2
5
3
6
To insert one character or one  
space (p. 20, 21).  
LOWER  
To select stations 4–6 for the  
One-Touch Dial (p. 27, 28, 32).  
VOLUME  
SEARCH  
HELP  
DIRECTORY  
STOP  
●
●
To adjust volumes (p. 23).  
To select feature settings during  
programming.  
To search for a stored name  
(p. 29).  
●
MENU  
START/COPY/ SET  
●
●
●
To stop an operation or  
cancel programming.  
To initiate fax transmission,  
reception or copying.  
To store a setting during  
programming.  
●
To initiate or exit programming.  
15  
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Finding the Controls  
Overview!  
Document entrance  
Document stacker  
Document guide(s)  
To match the width of  
●
the document.  
Cover open button  
●
To open the cover.  
Document exit  
16  
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Setup  
Recording paper!  
Open the cover by pressing the cover open  
1
button and install the recording paper roll.  
incorrect  
correct  
●
If the paper is secured with glue or tape,  
cut approximately 15 cm (6 inches) from  
the beginning.  
Cover open  
button  
10 cm  
Pull the leading edge of the paper  
approximately 10 cm (4 inches) out of the  
unit.  
2
3
●
Make sure that there is no slack in the  
paper roll.  
Close the cover securely by pushing down  
on both ends.  
Tear off the excess paper by pulling it  
towards you.  
4
Note:  
●
Only use the included roll of paper or specified recording paper, or else the print quality may be  
affected and/or excessive thermal head wear may occur.  
●
●
For accessory order information, see page 12.  
When the power cord is connected, everytime you close the cover a message will be printed. If the  
recording paper is set to the wrong side, the message will not be printed. Install the paper correctly.  
Document stacker!  
Install the document stacker.  
Document stacker  
17  
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Setup  
Connections!  
Connect the handset cord.  
1
Connect the telephone line cord.  
2
Connect the power cord.  
3
Power cord  
Handset cord  
To the power outlet  
(220–240 V)  
Telephone  
line cord  
To the single  
telephone line  
Connect to “LINE”.  
Note:  
●
When you operate this product, the power outlet should be near the product and easily  
accessible.  
Dialling mode!  
(touch tone or pulse)  
This feature is set to “TONE” as a pre-selected setting. If you cannot dial, change the dialling  
mode setting to “PULSE” by following the instructions below.  
MENU  
Press  
Press  
.
1
2
3
Display: SYSTEM SET UP  
/
, then 1 3 .  
DIALING MODE  
Press START/COPY/SET  
.
MODE=TONE  
▼▲  
MENU  
START/COPY/SET  
Press  
or  
to select “PULSE”.  
4
5
Press START/COPY/SET  
.
SETUP ITEM [ ]  
Note:  
●
To return to TONE, select “TONE” in  
step 4.  
MENU  
Press  
.
6
18  
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Setup  
Date and time, your logo and facsimile  
telephone number!  
You should program the date and time, your logo and facsimile telephone number. This  
information will be printed on each page transmitted from your unit.  
Your facsimile telephone number  
Date and time  
Your logo  
Example:  
FROM : Panasonic Fax  
FAX NO. : 1234567  
Feb. 26 1999 04:02PM P1  
Fax Correspondence  
Setting the date and time  
MENU  
Press  
.
Press START/COPY/SET  
.
1
2
3
7
8
Display: SYSTEM SET UP  
0 1  
SETUP ITEM [ ]  
MENU  
Press  
, then  
.
Press  
.
SET DATE & TIME  
Press START/COPY/SET  
.
/
M:01/D:01/Y:99  
Cursor  
Enter the correct month/day/year by selecting  
2 digits for each, using the dial keypad.  
Example: Aug. 10, 1999  
4
Press  
.
0 8 1 0 9 9  
M:08/D:10/Y:99  
MENU  
STOP  
START/COPY/SET  
Press START/COPY/SET  
.
5
6
TIME: 12:00AM  
Enter the correct hour/minute by selecting  
2 digits for each, using the dial keypad.  
Note:  
Press  
Example: 3:15PM  
to select “AM” or “PM”.  
●
The accuracy of the clock is  
approximately ±60 seconds a month.  
1. Press  
.
0 3 1 5  
TIME: 03:15AM  
until “PM” is displayed.  
TIME: 03:15PM  
■
To correct a mistake  
●
Press  
incorrect number, then make the correction.  
If you press while programming, the  
or  
to move the cursor to the  
2. Press  
●
STOP  
display will return to the previous one.  
19  
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Setup  
Setting your logo  
The logo can be your company, division or name.  
MENU  
Press  
.
1
1
2
3
4
Display: SYSTEM SET UP  
0 2  
2
/
Press  
, then  
.
YOUR LOGO  
Press START/COPY/SET  
.
LOGO=  
MENU  
STOP  
(Delete)  
Enter your logo, up to 30 characters, using  
the dial keypad. See next page for details.  
START/COPY/SET  
Example: Bill  
2
1. Press  
twice.  
LOGO=B  
Cursor  
4
5
2. Press  
3. Press  
4. Press  
six times.  
LOGO=Bi  
six times.  
LOGO=Bil  
to move the cursor to the next  
5
space and press  
six times.  
LOGO=Bill  
Press START/COPY/SET  
.
5
6
SETUP ITEM [ ]  
MENU  
Press  
.
■
■
To correct a mistake  
To insert a character  
●
Press  
or  
to move the cursor to the  
1. Press  
or  
to move the cursor to the  
incorrect character, then make the correction.  
position to the right of where you want to insert  
the character.  
■
To delete a character  
2
2. Press  
(One-Touch Dial key 2) to insert a  
●
Move the cursor to the character you want to  
space and enter the character.  
delete and press  
.
STOP  
20  
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Setup  
■
To select characters with the dial keypad  
Pressing the dial keys will select a character as shown below.  
Keys  
Characters  
1
A
D
G
J
[
]
{
a
d
g
j
}
b
e
h
k
+
c
f
–
2
3
4
5
6
r
/
=
,
.
_
`
:
;
?
|
1
2
3
4
5
6
7
8
9
B
E
H
K
N
Q
U
X
(
C
F
I
i
L
O
R
V
Y
)
l
M
P
T
m
S
t
n
p
u
w
o
q
v
x
!
s
7
8
y
"
W
0
Z
z
9
$
0
#
%
&
¥
@
^
’
→
1
HYPHEN key (To insert a hyphen.)  
2
INSERT key (To insert one character or one space.)  
Delete key (To delete a character.)  
STOP  
key (To move the cursor to the left.)  
key (To move the cursor to the right.)  
To enter another character using the same number key, move the cursor to the next space.  
21  
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Setup  
Setting your facsimile telephone number  
MENU  
Press  
.
1
2
3
4
Display: SYSTEM SET UP  
1
/
Press  
, then 0 3 .  
YOUR FAX NO.  
Press START/COPY/SET  
.
NO.=  
MENU  
STOP  
Enter your facsimile telephone number up to  
20 digits using the dial keypad.  
START/COPY/SET  
Example: NO.=1234567  
Press START/COPY/SET  
.
5
SETUP ITEM [ ]  
MENU  
Press  
.
6
Note:  
●
The  
the  
button replaces the digit with a “+” and  
button replaces it with a space.  
Example (using the dial keypad): +234 5678  
Press  
.
2 3 4  
5 6 7 8  
●
To enter a hyphen in a telephone number, press  
1
(One-Touch Dial key 1).  
■
■
To correct a mistake  
To delete a number  
●
●
Press  
or  
to move the cursor to the  
Move the cursor to the number you want to  
incorrect number, then make the correction.  
delete and press  
.
STOP  
22  
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Volumes  
Adjusting volumes!  
Ringer volume  
4 levels (high/middle/low/off) are available.  
/
While the unit is idle, press  
or  
.
■
To turn the ringer off:  
1. Press repeatedly until the following  
message is displayed.  
Display: RINGER OFF=OK?  
START/COPY/SET  
YES: PRESS SET  
2. Press START/COPY/SET  
.
●
To turn the ringer back on, press  
.
■
While the ringer volume is set to off:  
The display will show the following message.  
RINGER OFF  
When a call is received, the unit will not ring and  
will display the following.  
INCOMING CALL  
Handset receiver volume  
5 levels (high to low) are available.  
While using the handset, press  
or  
or  
.
Monitor volume  
8 levels (high to low) are available.  
While using the monitor, press  
.
23  
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Making and Answering Calls  
Voice calls - making!  
Press MONITOR or lift the handset.  
1
Display: TEL=  
Handset  
Dial the telephone number.  
2
Example: TEL=2345678  
If you misdial, hang up and dial again.  
●
When the other party answers, speak with  
the handset.  
3
4
MONITOR  
REDIAL/PAUSE  
When finished talking, replace the handset.  
Note:  
●
To mute your voice to the other party, press  
MONITOR  
during a telephone conversation.  
To resume the conversation, press MONITOR  
.
■
To redial the last number  
1. Press MONITOR or lift the handset.  
2. Press REDIAL/PAUSE  
.
3. When the other party answers, speak with the  
handset.  
●
If the line is busy when using the MONITOR  
button, the unit will automatically redial the number  
up to 14 times.  
●
During redial, the following will be displayed.  
Display: WAITING REDIAL  
24  
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Making and Answering Calls  
Voice calls - answering!  
When the unit rings, lift the handset.  
1
2
Handset  
When finished talking, replace the handset.  
Note:  
●
To mute your voice to the other party, press  
MONITOR  
during a telephone conversation.  
To resume the conversation, press MONITOR  
.
MONITOR  
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Making and Answering Calls  
TONE, FLASH and PAUSE buttons!  
TONE button  
FLASH  
The TONE  
(
) button is used for rotary pulse  
dial services and allows you to temporarily change  
from the pulse to tone mode during a dialling  
operation.  
When you hang up, the unit will automatically  
return to the pulse mode.  
TONE REDIAL/PAUSE  
FLASH button  
FLASH  
The  
on a regular telephone. If you misdial a telephone  
FLASH  
button functions as the hookswitch  
number, press the  
button firmly.  
Note:  
●
TONE, FLASH and PAUSE can be  
FLASH  
The  
button also allows you to use  
stored into a telephone number for  
automatic dialling.  
special features of a host exchange (if connected)  
or local telephone company services such as call  
waiting.  
For further details, contact your host exchange  
supplier or local telephone company.  
Entering pauses  
When the  
button is pressed  
REDIAL/PAUSE  
during dialling, a pause will be inserted. Pressing  
once creates a 5 second pause.  
REDIAL/PAUSE  
Example 1:  
If your unit is connected to a host exchange, insert  
a pause to get an outside line.  
9
PAUSE  
Telephone number  
Line access code  
Example 2:  
If a transmission error occurs during an overseas  
transmission, add two pauses at the end of the  
telephone number.  
International  
access code  
Country Telephone  
code number  
PAUSE  
PAUSE  
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Automatic Dialling  
Storing names and telephone numbers for  
automatic dialling!  
The unit’s memory allows you to use both the One-Touch Dial and the Speed Dial for rapid  
access to your most frequently dialled numbers.  
One-Touch Dial: The unit is equipped with 3 One-Touch Dial keys, each of which is divided  
into an upper station and a lower station.  
Speed Dial:  
The unit is equipped with 50 additional dialling stations. These stations are  
assigned to 2-digit numbers (00–49).  
MENU  
Press  
two times.  
1
3
1
Display: STORE TEL NO.  
One-Touch  
Dial keys  
Programming for One-Touch Dial:  
For upper stations (1–3)  
Press one of the One-Touch Dial keys.  
2a  
For lower stations (4–6)  
Press LOWER , then press one of the  
One-Touch Dial keys.  
Programming for Speed Dial:  
MENU STOP  
2b  
Press  
, then press the desired 2-digit  
number (00–49).  
START/COPY/SET  
LOWER  
Enter the station name, up to 10 characters,  
by following the instructions on page 21.  
3
Example: NAME=John  
Press START/COPY/SET  
.
Helpful hint:  
4
5
●
You can confirm the stored items on the  
telephone number list (p. 64).  
Example: <S02>=  
Enter the telephone number up to 30 digits in  
length.  
Note:  
●
A hyphen entered in a telephone  
number is counted as two digits.  
●
To enter a hyphen in a phone number,  
1
press  
(One-Touch Dial key 1).  
Example: <S02>=111-4497  
■
Press  
To keep the telephone number secret  
3
(One-Touch Dial key 3) after  
Press START/COPY/SET  
.
entering the telephone number in step 5.  
6
7
REGISTERED  
●
A secret number cannot be viewed after this  
is set.  
The telephone number will not appear on the  
●
STORE TEL NO.  
telephone number list.  
3
●
Pressing  
does not count as a digit.  
●
To program other stations, repeat steps  
2 to 6.  
■
To edit a stored station name and  
number  
Press STOP  
.
Enter the desired name in step 3.  
Enter the desired number in step 5.  
27  
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Automatic Dialling  
Making a voice call using automatic dialling  
!
Before using this feature, program the desired names and telephone numbers into the  
One-Touch Dial or the Speed Dial (p. 27).  
Press MONITOR or lift the handset.  
DIRECTORY  
Handset  
1
Display: TEL=  
One-Touch  
Dial keys  
Using the One-Touch Dial:  
For stations 1–3  
Press the desired One-Touch Dial key.  
2a  
For stations 4–6  
Press LOWER , then press the desired  
One-Touch Dial key.  
Example: TEL=<John>  
MONITOR  
LOWER  
Using the Speed Dial:  
2b  
Press  
, then press  
and  
DIRECTORY  
the desired 2-digit number (00–49).  
When the other party answers, speak with  
the handset.  
3
4
When finished talking, replace the handset.  
Helpful hint:  
●
You can confirm the stored items on the  
telephone number list (p. 64).  
28  
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Automatic Dialling  
Telephone Directory with Alpha-Search!  
(selecting a station name in the directory)  
The station names stored in memory are automatically registered in the electronic telephone  
directory in alphabetical order. You can make a fax or voice call by selecting the desired station  
name on the display.  
If you wish to send a fax, insert the documents first.  
Press  
.
DIRECTORY  
1
2
Display: SELECT INDEX  
/
FACE DOWN  
Press the dial key to which the first letter of  
the station name is assigned (see the index  
table below).  
Example: To search for a name starting  
with “N”:  
6
Press  
until the first station  
name starting with “N” is  
DIRECTORY  
displayed. Press  
until the  
START/COPY/SET  
desired name is displayed.  
OR  
Press  
or  
repeatedly until the  
desired name is displayed.  
Press START/COPY/SET  
.
3
●
The unit will start dialling.  
If a document is fed into the unit, the unit  
will start transmission.  
●
Dial  
key  
Dial  
key  
Index  
Index  
P, Q, R, S, 7  
T, U, V, 8  
W, X, Y, Z, 9  
0
1
1
7
A, B, C, 2  
D, E, F, 3  
G, H, I, 4  
J, K, L, 5  
M, N, O, 6  
2
3
4
5
6
8
9
0
Other symbols  
(Used for the  
Speed Dial)  
29  
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Voice Contact  
Talking to the caller after fax transmission  
or reception!  
You can talk to the other party after a fax message is completed. This will save the added  
expense and time of making another call.  
This feature only works when the other party’s fax machine is equipped with a voice  
contact feature.  
Initiating voice contact  
Press MONITOR while transmitting or  
1
receiving documents.  
Handset  
Display:  
VOICE STANDBY  
FACE DOWN  
●
Your unit will call the other party with a  
distinctive ring.  
●
When the other party answers, your unit  
will emit a distinctive ring.  
Lift the handset to start talking.  
2
MONITOR  
Note:  
●
If you initiate voice contact during transmission,  
the unit will call you with a distinctive ring after  
all of the documents have been transmitted.  
If you initiate voice contact during reception, the  
unit will call you with a distinctive ring after the  
current page of the document is received.  
●
Receiving a request for voice contact  
If the other party initiates voice contact, your  
1
unit will sound a distinctive ring and the  
following will be displayed.  
Handset  
Display: PLEASE PICK UP  
Lift the handset within 10 seconds of the  
distinctive ring to start talking.  
2
Note:  
●
If you do not answer within 10 seconds of the  
distinctive ring, the line will be disconnected.  
30  
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Sending Faxes  
Sending a fax manually!  
Check that the document stacker is in the  
upright position.  
Document  
stacker  
1
2
3
Document  
RESOLUTION  
guide(s)  
Adjust the width of the document guides to  
the size of the document.  
Handset  
Insert the document (up to 10 pages) FACE  
DOWN until the unit grabs the document and  
a single beep is heard.  
FACE DOWN  
Display:  
STANDARD  
If necessary, press RESOLUTION repeatedly  
4
5
to select the desired setting (see below).  
STOP  
MONITOR  
Press MONITOR or lift the handset. (This  
step is optional. See note.)  
START/COPY/SET  
REDIAL/PAUSE  
TEL=  
Dial the fax number.  
6
7
Example: TEL=5678901  
Note:  
When a fax tone is heard:  
Press START/COPY/SET , and replace the  
handset if using it.  
●
If you cannot send a fax, confirm the  
problem by printing a journal report  
(p. 64) and see page 56 to solve the  
problem.  
OR  
When the other party answers your call:  
Lift the handset if using the monitor and ask  
them to press their start button. When a fax  
tone is heard, press your START/COPY/SET  
and replace the handset.  
●
Performing step 5 allows you to identify  
any possible problems in sending a fax.  
For the parties with whom you have  
experienced no problems, you can skip  
step 5. Dial the fax number and press  
CONNECTING.....  
START/COPY/SET  
.
■
■
To feed more than 10 pages at a time  
Insert the first 10 pages of the document. Add the  
extra pages (up to 10) before the last page is fed  
into the unit.  
To select the resolution  
Select the desired resolution according to the type  
of document.  
STANDARD: For printed or typewritten  
originals with normal-sized  
characters.  
■
To redial the last number  
Press  
.
REDIAL/PAUSE  
●
FINE:  
For originals with small printing.  
If the line is busy, the unit will automatically  
redial the number up to 5 times.  
During redial, the following will be displayed.  
SUPER FINE: For originals with minute printing.  
HALF TONE: For originals containing  
photographs, shaded drawings,  
etc.  
●
Display: WAITING REDIAL  
●
To cancel redialling, press  
again.  
STOP  
●
Using the fine, super fine or half tone setting will  
■
To stop transmission  
increase the transmission time.  
Press  
.
STOP  
To eject the document, press  
●
●
If the resolution setting is changed during  
feeding, it will be effective from the next sheet.  
The super fine resolution only works with other  
compatible fax machines.  
again.  
STOP  
31  
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Sending Faxes  
Sending a fax using automatic dialling!  
Before using this feature, program the desired names and telephone numbers into the  
One-Touch Dial or the Speed Dial (p. 27).  
Check that the document stacker is in the  
One-Touch  
Dial keys  
1
2
3
upright position.  
Document  
stacker  
Adjust the width of the document guides to  
the size of the document.  
Document  
guide(s)  
RESOLUTION  
Insert the document (up to 10 pages) FACE  
DOWN until the unit grabs the document and  
a single beep is heard.  
FACE DOWN  
Display:  
STANDARD  
If necessary, press RESOLUTION repeatedly  
4
5a  
to select the desired setting (p. 31).  
Using the One-Touch Dial:  
For stations 1–3  
Press the desired One-Touch Dial key.  
For stations 4–6  
STOP LOWER  
MONITOR  
DIRECTORY  
Press LOWER , then press the desired  
One-Touch Dial key.  
Example: FAX=<John>  
CONNECTING.....  
Helpful hints:  
●
You can confirm the stored items on the  
telephone number list (p. 64).  
Using the Speed Dial:  
5b  
Press  
, then press  
and  
DIRECTORY  
●
The connecting tone will be heard during  
dialling to tell you the status of the other  
party’s machine (p. 39).  
the desired 2-digit number (00–49).  
●
The unit will start transmission.  
■
■
If your unit does not send a fax  
Verify that the number dialled is answered by the  
other party’s machine.  
Fax auto redial  
If the line is busy or there is no answer, the unit  
will automatically redial the number up to 5 times.  
●
This feature is also available for:  
—receiving polling (p. 52), and  
—delayed transmission (p. 36).  
1. Press  
.
MONITOR  
2a. Using the One-Touch Dial:  
For stations 1–3  
●
During redial, the following will be displayed.  
Press the desired One-Touch Dial key.  
For stations 4–6  
Display: WAITING REDIAL  
Press LOWER , then press the desired  
One-Touch Dial key.  
●
To cancel redialling, press  
.
STOP  
2b. Using the Speed Dial:  
Press  
, then press  
and the  
DIRECTORY  
desired 2-digit number.  
32  
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Sending Faxes  
Documents you can send!  
Document weight  
Maximum size  
Effective scanning area  
Minimum size  
Single sheet:  
45 g/m2 to 90 g/m2  
(12 lb. to 24 lb.)  
"
Scanned  
area  
"
Multiple sheets:  
60 g/m2 to 75 g/m2  
(16 lb. to 20 lb.)  
4 mm  
128 mm  
(5")  
208 mm (83⁄16"  
)
Paper width  
216 mm (81⁄2")  
216 mm  
(81⁄2")  
Note:  
●
Remove clips, staples or other similar fastening objects.  
Check that ink, paste or correction fluid has dried.  
Do not send the following types of documents. Use copies for fax transmission.  
—Chemically treated paper such as carbon or carbonless duplicating paper  
—Electrostatically charged paper  
●
●
—Heavily curled, creased or torn paper  
—Paper with a coated surface  
—Paper with a faint image  
—Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)  
33  
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Sending Faxes  
Sending report for confirmation  
!
The sending report will provide you with a printed record of the fax transmission result.  
One of the following choices is available.  
ERROR: The sending report will print out only when fax transmission fails (pre-selected setting).  
ON:  
The sending report will always print out, indicating whether fax transmission is  
successful or not.  
OFF:  
The sending report will not print.  
MENU  
Press  
Press  
.
/
1
2
3
Display: SYSTEM SET UP  
0 4  
, then  
.
SENDING REPORT  
Press START/COPY/SET  
.
MENU  
START/COPY/SET  
MODE=ERROR  
▼▲  
Press  
or  
to select the desired  
4
5
setting.  
Press START/COPY/SET  
.
SETUP ITEM [ ]  
MENU  
Press  
.
6
Sample of a sending report  
SENDING REPORT  
Jan. 20 1999 01:19PM  
PAGES RESULT  
COMMUNICATION ERROR (43)  
CODE  
NO.  
START TIME  
USAGE TIME MODE  
SND  
OTHER FACSIMILE  
01 2345678  
Jan. 20 01:18PM 00'51  
00  
Communication  
message (p. 56)  
Error code  
(for service  
personnel  
use only)  
34  
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Sending Faxes  
Automatic journal report  
!
This feature prints a journal report automatically after every 35 new fax communications.  
After printing, only the oldest communication result will be erased when a new communication  
occurs. When this feature is deactivated, the unit will store the records of the fax  
communications, but will not print the journal report automatically.  
MENU  
Press  
.
/
1
2
3
4
Display: SYSTEM SET UP  
Press  
, then 2 2 .  
AUTO JOURNAL  
Press START/COPY/SET  
.
MENU  
START/COPY/SET  
MODE=ON  
▼▲  
Press  
setting.  
●
or  
to select the desired  
If this feature is not required, select “OFF”.  
Press START/COPY/SET  
.
5
6
SETUP ITEM [ ]  
MENU  
Press  
.
Sample of a journal report  
JOURNAL  
Jan. 25 1999 05:22PM  
PAGES RESULT  
NO. OTHER FACSIMILE START TIME  
USAGE TIME MODE  
SND  
CODE  
01 3332222  
02 9998765  
03 John  
Jan. 21 02:14PM 00'45  
Jan. 21 03:17PM 00'58  
Jan. 21 05:18PM 00'48  
Jan. 22 10:35AM 02'45  
03'50  
OK  
OK  
OK  
01  
02  
01  
03  
05  
03  
RCV  
RCV  
SND  
SND  
RCV  
04 555556677  
05  
COMMUNICATION ERROR (43)  
OK  
OK  
Communication  
message (p. 56)  
Error code  
(for service  
personnel  
use only)  
Note:  
●
You can also print a journal report manually (p. 64).  
35  
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Sending Faxes  
Delayed transmission!  
(sending a fax at a specified time)  
Using a built-in clock, this unit can send documents automatically at a specified time. This allows  
you to take advantage of low-cost calling hours offered by your telephone company. The delayed  
transmission can be reserved to take place up to 24 hours in advance.  
Insert the document FACE DOWN until the  
/
1
unit grabs the document and a single beep  
is heard.  
One-Touch  
Dial keys  
Display:  
MENU  
STANDARD  
Press  
Press  
.
FACE DOWN  
2
3
4
5
6
Display: SYSTEM SET UP  
, then  
.
2 5  
DELAYED SEND  
Press START/COPY/SET  
.
MENU STOP  
START/COPY/SET  
MODE=OFF  
▼▲  
▼▲  
Press  
or  
to select “ON”.  
MODE=ON  
Press START/COPY/SET  
.
FAX=  
Enter the fax number using the dial keypad,  
the One-Touch Dial or the Speed Dial.  
7
8
Press START/COPY/SET  
.
Note:  
TIME=12:00AM  
●
You can receive, transmit and copy  
documents while delayed transmission is  
set.  
Enter the transmission start time. Press  
to select “AM” or “PM”.  
Example (using the dial keypad): 11:30PM  
9
●
When transmit polling (p. 37) is set to  
“ON”, delayed transmission is not  
possible.  
Press 1 1 3 0 , then press  
until  
“PM” is displayed.  
TIME=11:30PM  
Press START/COPY/SET  
■
setting  
To cancel the delayed transmission  
.
10  
11  
1. Press  
while the unit is idle.  
STOP  
SETUP ITEM [ ]  
Display: SEND CANCELED ?  
MENU  
Press  
.
SEND AT 11:30PM  
YES: PRESS SET  
●
At the programmed time, the unit will  
automatically start transmission.  
2. Press  
.
START/COPY/SET  
36  
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Sending Faxes  
Transmit polling!  
(letting another machine retrieve a fax on your unit)  
This feature allows another person to call your unit to retrieve a document loaded on your unit.  
This saves you the call charges. This feature will not work when the unit is set to the TEL mode.  
Insert the document FACE DOWN until the  
1
unit grabs the document and a single beep is  
heard.  
/
Display:  
STANDARD  
FACE DOWN  
MENU  
Press  
five times.  
POLLED  
2
3
4
Press START/COPY/SET  
.
MODE=OFF  
▼▲  
▼▲  
MENU STOP  
START/COPY/SET  
Press  
or  
to select “ON”.  
MODE=ON  
Press START/COPY/SET  
.
5
POLLED ON  
■
Note:  
To cancel the transmit polling  
●
The caller pays for the document transmission.  
When delayed transmission (p. 36) is set to  
“ON”, transmit polling is not possible.  
1. Press  
while the unit is idle.  
STOP  
●
Display: CANCEL POLLED  
YES: PRESS SET  
2. Press  
.
START/COPY/SET  
37  
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Sending Faxes  
Overseas mode!  
You may experience difficulty when transmitting documents overseas. This feature makes  
sending documents easier as the transmission speed is slowed down. Before starting  
transmission, follow the steps below.  
MENU  
Press  
.
/
1
2
3
4
Display: SYSTEM SET UP  
Press  
, then 2 3 .  
OVERSEAS MODE  
Press START/COPY/SET  
.
MENU  
START/COPY/SET  
MODE=OFF  
▼▲  
Press  
or  
to select “ON”.  
MODE=ON  
▼▲  
●
If this feature is not required, select “OFF”.  
Press START/COPY/SET  
.
5
6
SETUP ITEM [ ]  
MENU  
Press  
.
Note:  
●
After transmission, this feature will turn off  
automatically.  
●
A slower transmission speed will lengthen the  
call duration. Therefore the calling charges may  
be higher.  
38  
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Sending Faxes  
Connecting tone!  
This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy  
tone for several seconds when you send a fax using the One-Touch Dial or the Speed Dial.  
This will tell you the status of the other party’s machine.  
If you hear a:  
—Fax tone:  
The other party’s machine is ready for reception.  
—Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or  
may have run out of paper. Check with the other party.  
—Busy tone:  
The other party’s machine is busy. Let the unit continue redialling or press  
and try again later.  
STOP  
This feature is set to “ON” as a pre-selected setting. If this feature is not required, you can turn it  
off.  
MENU  
Press  
.
/
1
2
3
4
5
6
Display: SYSTEM SET UP  
Press  
, then 7 6 .  
CONNECTING TONE  
Press START/COPY/SET  
.
MENU  
STOP  
START/COPY/SET  
MODE=ON  
▼▲  
Press  
setting.  
or  
to select the desired  
●
If this feature is not required, select “OFF”.  
Press START/COPY/SET  
.
SETUP ITEM [ ]  
MENU  
Press  
.
Note:  
●
The connecting tone volume cannot be adjusted.  
39  
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Receiving Faxes  
Setting the unit to receive calls!  
Option A  
Option B  
To answer all voice  
and fax calls  
yourself.  
You have a separate  
telephone line just  
for fax calls.  
How you  
want the unit  
to receive  
calls  
Voice/Fax call  
Fax call  
TEL mode  
FAX ONLY mode  
(p. 42)  
(p. 43, 44)  
PRE-SELECTED SETTING  
You have to  
When the unit is in the TEL  
mode, the arrow indicator on  
the display points to “TEL”.  
When the unit is in the FAX  
ONLY mode, the arrow  
indicator on the display points  
set this.  
to “FAX”.  
TEL  
TEL  
Display:  
Display:  
FAX  
FAX  
●
If the arrow indicator(s) point(s)  
to “FAX” or both “TEL” and  
●
If the arrow indicator points to  
“TEL”, press  
.
RECEIVE MODE  
“FAX”, press  
.
RECEIVE MODE  
When the unit rings, you must  
answer all calls.  
All incoming calls will be  
answered as faxes, and the  
unit will try to receive a fax.  
This is how  
the unit will  
operate.  
●
If you hear a fax calling tone  
(slow beep) or no sound is  
heard, press  
START/COPY/SET  
.
40  
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Receiving Faxes  
Other options  
TEL/FAX mode  
If you are near the unit  
and want to use it to  
receive your voice  
calls yourself and fax  
calls automatically, see  
pages 48 to 51.  
Remote activation  
If you answer a  
telephone in another  
room and hear the fax  
tone, you can activate  
the unit remotely by  
pressing  
45).  
9 (p.  
41  
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Receiving Faxes  
TEL mode!  
(answering all calls manually)  
If the arrow indicator(s) point(s) to “FAX” or both  
“TEL” and “FAX”, press  
.
RECEIVE MODE  
Handset  
●
The display will show the following.  
Display: TEL MODE  
When the unit rings, lift the handset to  
answer the call.  
1
2
When:  
— document reception is required,  
— a fax calling tone (slow beep) is heard, or  
— no sound is heard,  
RECEIVE MODE STOP  
START/COPY/SET  
press START/COPY/SET  
.
CONNECTING.....  
Replace the handset.  
●
3
The unit will start reception.  
Note:  
●
If you do not answer the call within 15 rings, the  
unit will temporarily switch to the fax and the  
caller can send a document.  
■
To stop receiving  
Press  
.
STOP  
■
Friendly reception feature  
When you answer a call and hear a fax calling tone  
(slow beep), the unit will automatically start receiving.  
●
If this feature is not required, set to “OFF” (p. 52).  
42  
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Receiving Faxes  
FAX ONLY mode!  
(all calls are received as faxes)  
Activating the FAX ONLY mode  
If the arrow indicator points to “TEL”, press  
.
RECEIVE MODE  
●
The display will show the following.  
Display: FAX ONLY MODE  
●
●
The unit will automatically answer all calls and  
only receive fax documents.  
The number of rings before a call is answered  
can be changed (p. 44).  
Note:  
●
This mode should not be used with a telephone  
line which is used for both voice and fax calls.  
When the unit answers the call, fax  
RECEIVE MODE  
communication is attempted with the other fax  
machine even if someone is trying to call you.  
■
If you have a telephone line just for receiving faxes, we recommend the following setup.  
Line 1 – Voice calls  
Line 2 – Fax calls  
Only a fax machine is connected.  
Example: One telephone line is used for voice calls and a separate telephone line for faxes. If  
someone sends a fax to Line 2, the fax machine will ring.  
43  
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Receiving Faxes  
FAX ONLY mode ring count  
This setting determines the number of rings before the unit answers a call in the FAX ONLY  
mode. You can choose from 1 to 4 rings.  
Helpful hints:  
●
To answer a call before the unit does, increase the number of rings.  
●
If you have difficulty receiving faxes, the other parties may have tried to send faxes before  
confirming if your unit answered or not. Decrease the number of rings.  
MENU  
Press  
Press  
.
1
2
3
/
Display: SYSTEM SET UP  
, then 0 7 .  
FAX RING COUNT  
Press START/COPY/SET  
.
MENU  
START/COPY/SET  
RING=1  
▼▲  
Press  
or  
to select the desired  
4
5
number.  
Press START/COPY/SET  
.
SETUP ITEM [ ]  
MENU  
Press  
.
6
44  
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Receiving Faxes  
Extension telephone!  
If you connect an extension telephone to your unit or on the same line, you can receive fax  
documents using the extension telephone.  
You do not have to press START/COPY/SET on the unit.  
Important:  
●
Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.  
When the extension telephone rings, lift the  
1
2
handset of the extension telephone.  
When:  
To the EXT jack  
or the same line  
— document reception is required,  
— a fax calling tone (slow beep) is heard, or  
— no sound is heard,  
press  
(pre-selected fax  
9
activation code) firmly.  
Note:  
Replace the handset.  
●
You can change the fax activation code  
(see below).  
●
3
The unit will start reception.  
Fax activation code!  
The fax activation code is used when receiving faxes using an extension telephone (see above).  
Important:  
●
This code should be different from the remote access code of your answering machine.  
MENU  
Press  
.
Press START/COPY/SET  
.
1
2
3
7
8
Display: SYSTEM SET UP  
SETUP ITEM [ ]  
MENU  
Press  
, then  
.
Press  
.
4 1  
FAX ACTIVATION  
/
Press START/COPY/SET  
.
MODE=ON  
▼▲  
Press  
or  
to select “ON”.  
●
4
5
If this feature is not required, select “OFF”.  
Press START/COPY/SET  
.
MENU  
START/COPY/SET  
CODE=  
9
Note:  
●
The display will show the pre-selected code.  
●
If you subscribe to any special  
telephone company services which  
require a code, all or part of the fax  
activation code must be different from  
the service access code.  
Enter the new code number.  
●
6
This code can be from 2 to 4 digits in  
length using 0–9 and  
.
●
The fax activation code should not be  
set to “0000”.  
45  
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Receiving Faxes  
Receiving with a duplex ring service!  
This feature can only be used when you subscribe to a duplex ring service from your  
telephone company. For more information on the availability of this service, contact your  
telephone company before activating this feature.  
What is a duplex ring service?  
A duplex ring service will give you an additional telephone number on a single telephone line,  
having a different ringing pattern (single bell).  
Ring patterns:  
Single bell (one long ring)  
Double bell  
(two short rings)  
When you subscribe to a duplex ring service, you can assign telephone numbers for telephone  
number and fax telephone number.  
When a call is received, you will know which number is being called by the ringing pattern.  
Example:  
Your telephone number  
012 1234  
Ring pattern  
Double ring  
Single ring  
Use  
Telephone  
Facsimile  
012 5678  
To use one of the telephone numbers as a facsimile  
number  
Set the ring pattern detection feature to ON.  
When the unit detects a call with a single bell pattern, it will activate the fax function.  
46  
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Receiving Faxes  
Setting the ring pattern detection  
MENU  
Press  
Press  
.
/
1
2
3
4
Display: SYSTEM SET UP  
, then 3 1 .  
RING DETECTION  
Press START/COPY/SET  
.
MODE=OFF  
▼▲  
MENU  
START/COPY/SET  
Press  
or  
to select the “ON”.  
MODE=ON  
▼▲  
●
If this feature is not required, select “OFF”.  
Press START/COPY/SET  
.
5
PRINTING  
●
The unit will print an information list.  
SETUP ITEM [ ]  
MENU  
Press  
.
6
How the unit will answer in each receive mode  
When a single bell is detected, the unit will automatically answer the call and activate the fax  
function.  
TEL mode:  
When a double bell is received, the unit will ring 15 times and temporarily  
activate the fax function.  
FAX ONLY mode: The unit automatically answers a distinctive ring call after the second ring.  
To change the number of rings, change the FAX ONLY mode ring count (p.  
44) after setting the ring pattern.  
TEL/FAX mode:  
When a double bell is received, the unit will ring until you answer the call.  
47  
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Receiving Faxes  
TEL/FAX mode!  
(receiving voice calls with rings and fax calls  
without rings when you are near the unit)  
Use this mode when you are always near the unit, are not using an answering machine and  
want the fax machine to detect faxes without ringing. When a call is received, the unit will work  
as follows. If you connect an extension telephone to the same line, see the next page.  
The unit will ring up to  
3 times.***  
Silent fax recognition  
Answer  
the call.  
ring count  
OR  
Voice call  
The unit will not ring.*  
TEL/FAX delayed  
ring count  
The unit will automatically activate  
the fax function for fax machines  
that do not send a fax calling tone.  
A call is  
received.  
The unit will  
automatically receive  
documents without  
ringing.  
Fax calling  
tone**  
* A telephone fee will be charged to the caller from this point.  
** A fax calling tone is automatically generated by the sending fax machine. Some fax  
machines do not have this capability.  
*** While ringing, the unit will emit a different ring back tone to the calling party.  
Note:  
●
The unit will display the following when a call is received.  
Display: INCOMING CALL  
●
Some fax messages that are transmitted manually may not send a fax calling tone. These calls must be  
received manually.  
●
The ringer should be on (p. 23).  
48  
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Receiving Faxes  
Ring pattern when an extension telephone is connected  
If you absolutely must use another phone on the same phone line, you can disengage the  
TEL/FAX mode on a call by call basis by pressing 0 before the fax machine begins  
communicating. Once the fax machine is activated, the only way to turn it off is by pressing the  
STOP button on the unit.  
The unit will ring up to 3 times.***  
Silent fax recognition  
ring count  
Answer  
the call.  
OR  
The extension telephone will not ring  
but you can answer the call with the  
extention telephone as shown below.  
Voice call  
1. Lift the handset.  
The extension telephone  
2. Enter  
(pre-selected code)  
0
will ring once.*  
TEL/FAX delayed  
ring count  
while the ring back tone is heard.  
●
The code number can be  
changed (p. 53).  
A call is  
received.  
The unit will automatically activate  
the fax function for fax machines  
that do not send a fax calling tone.  
The unit will not ring.  
Fax calling  
tone**  
The unit will automatically receive  
documents without ringing.  
TEL/FAX delayed ring count:  
Up to 4 ring signals will be generated before the unit answers, depending on feature setting #78 on page  
51. In the TEL/FAX mode, the unit will not generate an audible ring during this time.  
Silent fax recognition ring count:  
The unit generates audible rings to indicate that it is receiving a voice call. 3 to 9 rings will be generated,  
depending on feature setting #30 on page 51. This signal will not ring at an extension telephone.  
49  
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Receiving Faxes  
Changing the AUTO ANSWER setting to the TEL/FAX mode  
MENU  
Press  
.
1
2
3
4
5
RECEIVE MODE  
/
Display: SYSTEM SET UP  
Press  
, then 7 7 .  
AUTO ANSWER  
Press START/COPY/SET  
.
MENU  
START/COPY/SET  
MODE=FAX ONLY▼▲  
Press  
or  
to select “TEL/FAX”.  
MODE=TEL/FAX ▼▲  
Press START/COPY/SET  
.
SETUP ITEM [ ]  
Note:  
●
To return to the FAX ONLY mode, select  
“FAX ONLY” in step 4.  
MENU  
Press  
.
6
7
●
In the TEL/FAX mode, the display will  
show the following.  
If the arrow indicator on the display points to  
RECEIVE MODE  
“TEL”, press  
.
TEL  
Display:  
TEL/FAX MODE  
FAX  
■
We recommend the following setup.  
Answering  
machine  
●
Do not connect an answering  
machine when using the  
TEL/FAX mode.  
Only a fax machine is  
connected and you are  
always near the fax machine.  
50  
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Receiving Faxes  
TEL/FAX delayed ring count  
This setting determines the number of times the extension telephone rings in the TEL/FAX  
mode. You can choose from 1 to 4 rings.  
This setting does not need to be changed if an extension telephone is not connected.  
MENU  
Press  
.
/
1
2
3
Display: SYSTEM SET UP  
7 8  
Press  
, then  
.
TEL/FAX RING  
Press START/COPY/SET  
.
MENU  
START/COPY/SET  
RING=1  
▼▲  
Press  
or  
to select the desired  
4
5
number.  
Press START/COPY/SET  
.
Note:  
●
SETUP ITEM [ ]  
If the number of rings is increased, you  
may not be able to receive documents  
from some older model fax machines  
which do not send a fax calling tone.  
MENU  
Press  
.
6
Silent fax recognition ring count  
When the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of  
rings can be changed up to 9.  
MENU  
Press  
Press  
.
/
1
2
3
Display: SYSTEM SET UP  
3 0  
, then  
.
SILENT FAX RING  
Press START/COPY/SET  
.
RING=3  
▼▲  
MENU  
START/COPY/SET  
Press  
or  
to select the desired  
4
5
number.  
Press START/COPY/SET  
.
Note:  
SETUP ITEM [ ]  
●
If the number of rings is increased, you  
may not be able to receive documents  
from some older model fax machines  
which do not send a fax calling tone.  
MENU  
Press  
.
6
51  
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Receiving Faxes  
Receiving polling!  
(receiving a fax placed on another party’s machine)  
This feature allows you to retrieve a document from another compatible machine. Therefore, you  
pay for the call, saving the sending party the call charges.  
Make sure that no documents are fed into your unit and that the other party’s machine is ready  
for your call.  
MENU  
Press  
four times.  
1
2
3
4
Display: POLLING  
Press START/COPY/SET  
.
FAX=  
MENU  
Dial the fax number.  
START/COPY/SET  
Example: FAX=3331111  
Press START/COPY/SET  
.
CONNECTING.....  
●
The unit will start reception.  
Friendly reception!  
The friendly reception feature allows you to receive fax documents automatically without  
START/COPY/SET  
pressing  
(p. 42).  
When this feature is deactivated, you have to press START/COPY/SET to receive fax  
documents each time you answer a fax call.  
MENU  
Press  
Press  
.
/
1
2
3
4
5
Display: SYSTEM SET UP  
4 6  
, then  
.
FRIENDLY RCV  
Press START/COPY/SET  
.
MENU  
START/COPY/SET  
MODE=ON  
▼▲  
Press  
setting.  
●
or  
to select the desired  
If this feature is not required, select “OFF”.  
Press START/COPY/SET  
.
SETUP ITEM [ ]  
MENU  
Press  
.
6
52  
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Receiving Faxes  
Auto disconnection!  
This feature allows you to answer a call with the extension telephone during the silent fax  
recognition rings in the TEL/FAX mode (p. 49). When you lift the handset of the extension  
telephone and enter  
0 (pre-selected code) while the ring back tone is heard, the unit will be  
disconnected and you can talk with the other party.  
Important:  
●
This code should be different from the fax activation code (p. 45) and the remote access code  
of your answering machine.  
MENU  
Press  
Press  
.
/
1
2
3
Display: SYSTEM SET UP  
, then 4 9 .  
AUTO DISCONNECT  
Press START/COPY/SET  
.
MENU  
START/COPY/SET  
MODE=ON  
▼▲  
Press  
or  
to select “ON”.  
●
4
5
If this feature is not required, select “OFF”.  
Press START/COPY/SET  
.
CODE= 0  
●
The display will show the pre-selected code.  
Enter the new code.  
●
6
7
This code can be from 2 to 4 digits in  
length using 0–9, and  
.
Press START/COPY/SET  
.
SETUP ITEM [ ]  
MENU  
Press  
.
8
53  
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Receiving Faxes  
Pager call - when your unit receives a fax!  
This feature allows your unit to call your pager when your unit receives a fax document.  
MENU  
Press  
Press  
.
Press START/COPY/SET  
.
1
2
3
4
7
8
Display: SYSTEM SET UP  
SETUP ITEM [ ]  
MENU  
7 0  
, then  
.
Press  
.
FAX PAGER CALL  
Press START/COPY/SET  
.
/
MODE=OFF  
▼▲  
Press  
or  
to select “ON”.  
MODE=ON  
▼▲  
●
If this feature is not required, select “OFF”.  
Press START/COPY/SET  
.
MENU  
START/COPY/SET  
5
6
NO.=  
Enter your pager number.  
●
You can enter a total of 46 digits and/or  
pauses.  
Example:  
1 202 555 1234PPP12345678PPP5555#  
Note:  
●
Message programming methods may  
vary depending on the pager company.  
Contact your pager company for details.  
Your pager  
Pauses  
number  
Your pager access  
code, if required.  
Message you want displayed  
on your pager when your  
unit receives a fax.  
■
How your unit and pager work  
Pager  
Pager  
company  
5
5
5
5
A few minutes later, your pager  
will display the same message  
you entered in step 6.  
When your unit receives  
a fax document, it will call  
your pager company.  
Your pager  
company will  
call your pager.  
(For example: 5555).  
54  
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Copying  
Making a copy!  
Any transmittable document (p. 33) can be copied.  
Check that the document stacker is in the  
Document  
stacker  
1
2
3
upright position.  
Document  
guide(s)  
Adjust the width of the document guides to  
the size of the document.  
FACE DOWN  
Insert the document (up to 10 pages) FACE  
DOWN until the unit grabs the document and  
a single beep is heard.  
Display:  
STANDARD  
●
Make sure the handset is on the cradle.  
If necessary, press RESOLUTION  
repeatedly to select the desired setting  
(p. 31).  
STOP  
START/COPY/SET  
4
5
RESOLUTION  
Press START/COPY/SET  
.
●
The unit will start printing.  
COPYING  
Note:  
●
If a resolution is not selected, FINE resolution  
will automatically be selected.  
●
●
You can make or receive a voice call while  
making copies.  
When you copy a multiple page document which  
is longer than A4 size paper (approx. 300 mm),  
we recommend you insert one page at a time.  
■
To stop copying  
Press STOP  
.
To eject the document, press  
again.  
STOP  
55  
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Error Messages  
Reports!  
If your unit cannot send a fax, check the following.  
– The number you dialled is correct.  
– The other party’s machine is a facsimile.  
If the problem remains, correct it by following the communication message printed on the  
sending and journal reports (p. 34, 35).  
Error  
code  
Communication message  
Cause & Remedy  
●
●
●
COMMUNICATION ERROR  
41–72  
FF  
A transmission or reception error occurred. Try  
again or check with the other party.  
DOCUMENT JAMMED  
—
The document is jammed. Remove the jammed  
document (p. 62).  
ERROR-NOT YOUR UNIT  
53, 54,  
59, 70  
A transmission or reception error occurred  
because of a problem with the other party’s fax  
machine. Check with the other party.  
●
NO DOCUMENT  
—
—
The document was not fed into the unit properly.  
Reinsert the document and try again.  
●
●
●
OTHER FAX NOT RESPOND  
The other party’s fax machine was busy or ran out  
of recording paper. Try again.  
The document was not fed properly. Reinsert the  
document and try again.  
The other party’s fax machine rings too many  
times. To send a fax manually, dial the number,  
confirm the fax tone, and press the  
START/COPY/SET button.  
●
●
●
●
●
The other party’s machine is not a facsimile.  
Check with the other party.  
The number you dialled is not in service.  
PAPER OUT  
—
—
The unit ran out of recording paper. Install a  
recording paper roll (p. 17).  
The cover was opened. Close it and try again.  
PRESSED THE STOP KEY  
The STOP button was pressed and fax  
communication was cancelled.  
●
●
PRINTER OVERHEATED  
OK  
—
—
The printer overheated. Let the unit cool down.  
Fax communication was successful.  
56  
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Error Messages  
LCD display!  
If the unit detects a problem, one or more of the following messages will appear on the display.  
Display message  
Cause & Remedy  
●
There is something wrong with the unit. Contact our service  
personnel.  
CALL SERVICE 1  
CALL SERVICE 2  
●
●
The cover is open. Close it.  
CHECK COVER  
The document is not fed into the unit properly. Reinsert the  
document. If misfeeding occurs frequently, clean the document  
feeder rollers and try again (p. 63). If the problem remains, adjust  
the feeder pressure (p. 62).  
CHECK DOCUMENT  
●
Attempted to transmit a document longer than 600 mm. Press the  
STOP button to remove the document. Divide the document  
into two or more sheets and try again.  
●
●
●
●
●
●
●
●
Memory (telephone numbers, parameters, etc.) has been erased.  
Re-program.  
CHECK MEMORY  
NO RESPONSE  
The other party’s fax machine is busy or ran out of recording  
paper. Try again.  
The unit ran out of recording paper. Install a recording paper roll  
(p. 17).  
OUT OF PAPER  
The other party’s fax machine does not have a polling feature.  
Check with the other party.  
POLLING ERROR  
REDIAL TIME OUT  
REMOVE DOCUMENT  
TRANSMIT ERROR  
UNIT OVERHEATED  
The other party’s fax machine is busy or ran out of recording  
paper. Try again.  
The document is jammed. Remove the jammed document (p. 62).  
A transmission error occurred. Try again.  
The unit is too hot. Let the unit cool down.  
57  
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Operations  
When a function does not work, check here  
before requesting help!  
General  
Problem  
Cause & Remedy  
●
●
●
I cannot make and receive calls.  
The power cord or telephone line cord is not connected.  
Check the connections (p. 18).  
I cannot make calls.  
The dialling mode setting is wrong. Change to “TONE” or  
“PULSE” (p. 18).  
The unit does not work.  
Disconnect the unit from the telephone line and connect  
the line to a known working telephone. If the working  
telephone operates properly, contact our service personnel  
to have the unit repaired.  
If the working telephone does not operate properly,  
contact your telephone company.  
●
●
The unit does not ring.  
The ringer volume is set to off. Adjust it to a suitable level  
(p. 23).  
The other party complains they  
only hear a fax tone and cannot  
talk.  
The FAX ONLY mode is set. Tell them the number is only  
used for faxes or change to another mode (p. 40, 41).  
●
REDIAL/PAUSE  
does not function properly.  
The  
button  
If this button is pressed during dialling, a pause will be  
inserted. If pressed immediately after a dial tone is  
obtained, the last number dialled will be redialled.  
●
●
The receive mode does not  
function as explained on page 40.  
A ring pattern detection is set (p. 46, 47).  
The TEL/FAX mode is set (p. 48–51).  
●
During programming, I cannot  
enter the fax activation code.  
All or part of the numbers are the same as the remote  
access code of your answering machine. Change the  
number (p. 45).  
Fax – sending  
Problem  
Cause & Remedy  
●
●
●
●
I cannot send documents.  
The telephone line cord is connected to the EXT jack on  
the unit. Connect to the LINE jack (p. 18).  
The other party’s fax machine was busy or ran out of  
paper. Try again.  
The other party’s machine is not a facsimile. Check with  
the other party.  
The other party’s fax machine rings too many times. Send  
the fax manually - dial the number, confirm the fax tone,  
then press the START/COPY/SET button.  
●
●
The other party complains that  
letters on their received  
document are distorted.  
If your line has special telephone services such as call  
waiting, the service may have been activated during fax  
transmission. Connect the unit to a line that does not have  
these services.  
The extension telephone on the same line is off the hook.  
Hang up the extension telephone and try again.  
58  
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Operations  
Fax – sending (cont.)  
Problem  
Cause & Remedy  
●
The other party complains that  
dirty patterns or black lines  
appear on their received  
document.  
The glass or rollers are dirty. Clean them (p. 63).  
I cannot make an international  
fax call.  
●
●
●
Use the overseas transmission mode (p. 38).  
Add two pauses at the end of the telephone number (p. 26).  
Dial the number manually.  
Fax – receiving  
Problem  
Cause & Remedy  
●
I cannot receive documents.  
The telephone line cord is connected to the EXT jack on  
the unit. Connect to the LINE jack (p. 18).  
●
●
I cannot receive documents  
automatically.  
The receive mode is set to the TEL mode. Set to the FAX  
ONLY or TEL/FAX mode.  
The time taken to answer the call is too long. Decrease  
the number of rings (p. 44, 51).  
The display shows  
“CONNECTING.....” but faxes are  
not received.  
●
The incoming call is not a fax. Change the receive mode  
to the TEL mode.  
●
The sender transmitted a faint document. Ask them to  
transmit a clearer copy of the document.  
The recording image is faint.  
●
●
The thermal head is dirty. Clean it (p. 63).  
The received document is blank.  
The recording paper roll is installed incorrectly. Make sure  
that the shiny side of the paper is facing down and  
re-install the paper (p. 17).  
Receive mode  
Problem  
Cause & Remedy  
●
●
I cannot select the desired  
receive mode.  
If you want to set the FAX ONLY or TEL/FAX mode:  
— Select the desired mode using feature #77 (p. 50), and  
— Press RECEIVE MODE repeatedly until the desired  
mode is displayed.  
If you want to set the TEL mode:  
— Press RECEIVE MODE repeatedly until the TEL  
mode is displayed.  
59  
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Operations  
Copying  
Problem  
Cause & Remedy  
●
●
The unit does not make a copy.  
You cannot make a copy during programming. Make the  
copy after programming or stop the programming.  
A dirty pattern or a black line  
The glass or rollers are dirty. Clean them (p. 63).  
appears on the copied document.  
●
●
The copied image is distorted.  
The copied document is blank.  
The thermal head is dirty. Clean it (p. 63).  
The recording paper roll is installed incorrectly. Make sure  
that the shiny side of the paper is facing down and  
re-install the paper (p. 17).  
If a power failure occurs!  
●
The unit will not function.  
●
Voice and fax calls will be interrupted.  
●
If delayed transmission is programmed and the start time has passed during a power failure,  
transmission will be attempted soon after power is restored.  
60  
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Jams  
Recording paper jam!  
If the unit does not eject any recording paper during reception or copying, the recording paper  
has jammed. Remove the jammed paper as shown below.  
Open the cover by pressing the cover open  
1
2
button and remove the recording paper roll.  
Cover open  
button  
Replace the recording paper roll in the  
proper direction, and pull the leading edge of  
the paper approximately 10 cm (4 inches)  
out of the unit.  
●
Make sure that there is no slack in the  
paper roll.  
Close the cover securely by pushing down  
on both ends.  
3
4
●
A message will be printed on the recording  
paper.  
●
If the recording paper is set to the wrong  
side, the message will not be printed.  
Install the paper correctly.  
Document stacker  
Pull down the document stacker and tear off  
the excess paper by pulling it towards you,  
then push the stacker to the upright position.  
61  
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Jams  
Document jam!  
If the unit does not release the document during feeding, remove the jammed document as  
follows.  
Open the cover by pressing the cover open  
1
2
3
button.  
Remove the jammed document carefully.  
Close the cover securely by pushing down  
on both ends.  
Note:  
●
Do not pull out the jammed paper forcibly  
before opening the cover.  
Cover open button  
Sending document does not feed, or multi-feeds  
!
If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.  
Open the cover by pressing the cover open  
1
2
button.  
Shift the position of the lever using an  
instrument with a pointed end, such as a  
paper clip.  
Right:  
Center: Standard position (pre-selected)  
Left: When documents multiple feed.  
Right  
Left  
When documents do not feed.  
Lever  
Close the cover securely by pushing down  
on both ends.  
3
Cover open button  
62  
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Cleaning  
Document feeder!  
If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or  
transmitted document, clean the document feeder.  
Disconnect the power cord and the  
Telephone  
line cord  
1
2
3
telephone line cord.  
Open the cover by pressing the cover open  
button.  
Clean the document feeder rollers, sub roller  
and rubber flap with a cloth moistened with  
isopropyl rubbing alcohol, and let all parts  
dry thoroughly.  
Power cord  
Rubber flap  
Sub roller  
Clean the white plate and glass with a soft  
dry cloth.  
Cover  
4
5
6
Document  
feeder rollers  
Close the cover securely by pushing down  
on both ends.  
Connect the power cord and the telephone  
line cord.  
White  
plate  
Caution:  
●
Do not use paper products, such as paper  
Glass  
Cover open button  
towels or tissues, to clean the inside of the  
unit.  
Thermal head!  
If dirty patterns or black bands appear on a copied or received document, clean the thermal head.  
Disconnect the power cord and the  
1
2
3
telephone line cord.  
Thermal head  
Open the cover by pressing the cover open  
button.  
Clean the thermal head with a cloth  
moistened with isopropyl rubbing alcohol,  
and let it dry thoroughly.  
Close the cover securely by pushing down  
on both ends.  
4
5
Connect the power cord and the telephone  
line cord.  
Cover open  
button  
Caution:  
●
Do not push on  
the black cover.  
Caution:  
●
To prevent a malfunction due to static  
electricity, do not use a dry cloth and do not  
touch the thermal head directly with your  
fingers.  
63  
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Print Reports  
Printing the feature settings, telephone numbers,  
journal!  
You can print out the following documents.  
Basic feature list: provides you with the current settings of the basic programming features  
(p. 69).  
Advanced feature list: provides you with the current settings of the advanced programming  
features (p. 69, 70).  
Telephone number list: provides you with names and telephone numbers which are stored in  
the automatic dialling directory. The telephone number codes are as shown below.  
P:  
F:  
A pause has been entered.  
A flash has been entered.  
[ ]: A secret telephone number has been entered. (The telephone number is not printed.)  
Journal report: keeps records of fax transmissions and receptions. This report will be printed  
automatically after every 35 fax communications (p. 35).  
MENU  
Press  
three times.  
1
2
Display: PRINT REPORT  
For the basic feature list, press  
, then  
1 .  
BASIC LIST  
MENU  
STOP  
For the advanced feature list, press  
then  
,
START/COPY/SET  
.
2
ADVANCED LIST  
For the telephone number list, press  
,
3
then  
.
TEL NO. LIST  
For the journal report, press , then  
JOURNAL REPORT  
.
4
Press START/COPY/SET to start printing.  
3
PRINTING  
●
To stop printing, press  
.
STOP  
●
After printing, the following will be displayed.  
PRINT ITEM [ ]  
MENU  
Press  
.
4
64  
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Original Mode / Reset  
Setting the original mode!  
Use this feature when you need to transmit or copy a document with faint or dark writing.  
One of the following choices is available.  
NORMAL: Used for documents with normal writing (Pre-selected setting).  
LIGHT:  
Used for documents with faint writing.  
DARKER: Used for documents with dark writing.  
Set this feature before starting transmission or copying.  
MENU  
Press  
.
/
1
2
3
Display: SYSTEM SET UP  
Press  
, then  
.
5 8  
ORIGINAL  
Press START/COPY/SET  
.
MENU  
START/COPY/SET  
MODE=NORMAL ▼▲  
Press  
setting.  
or  
to select the desired  
Note:  
4
5
●
This feature will return to the normal  
mode after transmission or copying is  
completed.  
These settings are available in the  
standard, fine and super fine  
resolutions.  
Press START/COPY/SET  
.
SETUP ITEM [ ]  
●
MENU  
Press  
.
6
Resetting the advanced features!  
Use this feature to return the advanced features (p. 69, 70) to their pre-selected settings.  
MENU  
Press  
.
Press START/COPY/SET again  
1
2
3
4
5
6
7
for confirmation.  
Display: SYSTEM SET UP  
RESET COMPLETED  
Press  
, then 8 0 .  
SETUP ITEM [ ]  
SET DEFAULT  
MENU  
Press  
.
Press START/COPY/SET  
.
RESET=NO  
▼▲  
▼▲  
/
Press  
or  
to select “YES”.  
RESET=YES  
Press START/COPY/SET  
.
RESET OK?  
MENU STOP  
START/COPY/SET  
●
If this feature is not required, press  
.
STOP  
65  
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Specifications  
Technical data about this product!  
Applicable Lines:  
Document Size:  
Public Switched Telephone Network  
Max. 216 mm (81⁄2" ) in width  
Max. 600 mm (235⁄8" ) in length  
Effective Scanning Width: 208mm (83⁄16" )  
Recording Paper Size:  
Effective Printing Width: 208 mm (83⁄16" )  
216 mm x max. 30 m (81⁄2" x 98' ) roll  
Transmission Time*:  
Approx. 15 s/page (Original mode)**  
Approx. 30 s/page (G3 Normal mode)  
Horizontal: 8 pels/mm (203 pels/inch)  
Vertical: 3.85 lines/mm (98 lines/inch) –STANDARD mode  
7.7 lines/mm (196 lines/inch) –FINE/HALF TONE mode  
15.4 lines/mm (392 lines/inch) –SUPER FINE mode  
64-level  
Scanning Density:  
Halftone Level:  
Scanner Type:  
Printer Type:  
Contact Image Sensor (CIS)  
Thermal Printing  
Data Compression System: Modified Huffman (MH), Modified READ (MR)  
Modem Speed:  
9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback  
5 °C – 35 °C (41 °F – 95 °F), 45 % – 85 % RH (Relative Humidity)  
122 mm x 338 mm x 240 mm (413⁄16" x 135⁄16" x 97⁄16")  
Approx. 2.5 kg (5.5 lb.)  
Operating Environment:  
Dimensions (HxWxD):  
Mass (Weight):  
Power Consumption:  
Standby:  
Approx. 5.5 W  
Transmission: Approx. 17 W  
Reception:  
Copy:  
Approx. 30 W (When receiving the CCITT No. 1  
Test Chart)  
Approx. 30 W (When copying the CCITT No. 1 Test  
Chart)  
Maximum:  
Approx. 120 W (When copying a 100 % black document)  
Power Supply:  
220–240 V AC, 50/60 Hz  
* Transmission speed depends upon the contents of the pages,  
resolution, telephone line conditions and capability of the  
other party’s machine.  
CCITT No. 1 Test Chart  
** The 15 second speed is based upon the CCITT No. 1 Test  
Chart.  
Note:  
●
Any details given in these instructions are subject to change without notice.  
●
The pictures and illustrations in these instructions may vary slightly from the actual product.  
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Index  
Index!  
A Accessories ....................................... 12  
Advanced feature list........................ 64  
Advanced features ...................... 69, 70  
(Resetting).................................... 65  
Auto disconnection ............................ 53  
I
INSERT key................................. 20, 21  
J Jams............................................ 61, 62  
Journal auto print............................... 35  
Journal report .............................. 35, 64  
B Basic feature list ............................... 64  
L LCD display (Error messages) .......... 57  
List  
Basic features.................................... 69  
(Advanced feature)....................... 64  
(Basic feature).............................. 64  
(Journal) ................................. 35, 64  
(Sending)...................................... 34  
(Telephone number) ..................... 64  
Location panel............................. 14, 15  
Logo............................................. 20, 21  
LOWER key........................... 27, 28, 32  
C Character table.................................. 21  
Cleaning ............................................ 63  
Connecting tone ................................ 39  
Connections................................... 5, 18  
Copy .................................................. 55  
COPY button ................................. 9, 55  
D Date and time.................................... 19  
Delayed transmission ........................ 36  
Dialling mode..................................... 18  
DIRECTORY button .............. 28, 29, 32  
Document feeder cleaning ................ 63  
Document jam ................................... 62  
Document size............................. 33, 66  
Document stacker ......................... 4, 17  
Duplex ring service...................... 46, 47  
M MONITOR button......................... 24, 30  
O One-Touch Dial  
(Making a voice call) .................... 28  
(Sending faxes) ............................ 32  
(Storing)........................................ 27  
Original mode .................................... 65  
Overseas transmission mode............ 38  
Overview............................................ 16  
E Electronic telephone directory........... 29  
Error messages........................... 56, 57  
Extension telephone.................... 45, 49  
P Pager call........................................... 54  
Paper jam.................................... 61, 62  
PAUSE button.................................... 26  
Polling  
F Facsimile telephone number ............. 22  
Fax activation code ........................... 45  
Fax auto redial................................... 32  
FAX ONLY mode................... 40, 43, 44  
FAX ONLY ring count ........................ 44  
Fax pager .......................................... 54  
Features summary...................... 69, 70  
Feeder  
(Receiving) ................................... 52  
(Transmitting)................................ 37  
Power failure...................................... 60  
Power supply/cord....................5, 18, 66  
Printing paper size............................. 66  
Printing reports .................................. 64  
Problem solving........................... 58–60  
Programmable features............... 69, 70  
Pulse.................................................. 18  
(Cleaning)..................................... 63  
(Jam) ............................................ 62  
(Pressure)..................................... 62  
FLASH button.................................... 26  
Friendly reception.............................. 52  
R RECEIVE MODE button.. 40, 42, 43, 50  
Receiving  
(Fax)......................................... 8, 42  
(Setting).................................. 40, 41  
Recording paper...................... 4, 17, 61  
Recording paper jam......................... 61  
REDIAL button............................. 24, 31  
H Handset cord................................. 5, 18  
Handset receiver volume................... 23  
HELP button ...................................... 13  
HYPHEN key............................... 21, 27  
67  
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Index  
Report  
V Voice call  
(Answering) .............................. 6, 25  
(Advanced feature)....................... 64  
(Basic feature).............................. 64  
(Journal) ................................. 35, 64  
(Sending)...................................... 34  
(Telephone numbers) ................... 64  
Reset ................................................. 65  
RESOLUTION button ........................ 31  
Ring count  
(Making) ................................... 6, 24  
(One-Touch Dial) .......................... 28  
(Speed Dial) ................................. 28  
Voice contact ..................................... 30  
VOLUME button ................................ 23  
(FAX ONLY).................................. 44  
(TEL/FAX)..................................... 51  
Ring pattern detection ................. 46, 47  
Ringer volume ................................... 23  
S SECRET key ..................................... 27  
Sending  
(Manually)................................. 7, 31  
(One-Touch Dial) .......................... 32  
(Speed Dial) ................................. 32  
Sending document (Does not feed, or  
multi-feeds)................................... 62  
Sending jam....................................... 62  
Sending report................................... 34  
Set default ......................................... 65  
Silent fax recognition ring.................. 51  
Specifications .................................... 66  
Speed Dial  
(Making a voice call) .................... 28  
(Sending faxes) ............................ 32  
(Storing)........................................ 27  
Storing  
(One-Touch Dial) .......................... 27  
(Speed Dial) ................................. 27  
T TEL mode.................................... 40, 42  
TEL/FAX delayed ring count.............. 51  
TEL/FAX mode ............................ 48–51  
Telephone directory ........................... 29  
Telephone line cord ....................... 5, 18  
Telephone number list ....................... 64  
Thermal head cleaning...................... 63  
TONE button...................................... 26  
Transmission  
(Manually)................................. 7, 31  
(One-Touch Dial) .......................... 32  
(Speed Dial) ................................. 32  
Transmittable document.............. 33, 66  
68  
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Features Summary  
Summary of user programmable features!  
Basic features  
Code  
Feature & Display  
Available settings  
Meaning  
Page  
Setting the date and time  
#01  
(2 digits for each entry) mm/dd/yy hh:mm  
(up to 30 characters)  
19  
SET DATE & TIME  
Setting your logo  
#02  
#03  
#04  
#07  
#13  
20  
22  
34  
44  
18  
YOUR LOGO  
Setting your facsimile telephone  
number  
(Up to 20 digits)  
YOUR FAX NO.  
Printing the sending report  
ERROR  
ON  
If transmission fails  
Activate  
SENDING REPORT  
OFF  
Deactivate  
Setting the ring count in the  
FAX ONLY mode  
1, 2, 3, 4  
1 to 4 rings  
FAX RING COUNT  
Setting the dialling mode  
TONE  
Set to TONE.  
Set to PULSE.  
DIALING MODE  
PULSE  
(The pre-selected setting is in bold type.)  
Advanced features  
Code  
Feature & Display  
Available settings  
ON  
Meaning  
Activate  
Page  
Setting the journal report to  
print automatically  
#22  
35  
AUTO JOURNAL  
OFF  
Deactivate  
Sending documents overseas  
ON  
Activate  
#23  
#25  
#30  
38  
36  
51  
OVERSEAS MODE  
OFF  
Deactivate  
Sending a fax at a specified  
time  
ON  
Activate  
DELAYED SEND  
OFF  
Deactivate  
Setting the silent fax  
recognition ring count  
3, 4, 5, 6, 7, 8, 9  
3 to 9 rings  
SILENT FAX RING  
(continued)  
69  
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Features Summary  
Advanced features  
Code  
Feature & Display  
Available settings  
Meaning  
Activate  
Page  
Setting the ring pattern  
detection  
ON  
#31  
47  
RING DETECTION  
OFF  
Deactivate  
Changing the fax activation  
code  
ON / CODE=  
9
Activate  
#41  
#46  
#49  
#58  
#70  
#76  
#77  
#78  
#80  
45  
52  
53  
65  
54  
39  
50  
51  
65  
FAX ACTIVATION  
OFF  
Deactivate  
Setting the friendly reception  
ON  
Activate  
FRIENDLY RCV  
OFF  
Deactivate  
Setting the auto disconnection  
ON / CODE=  
0
Activate  
AUTO DISCONNECT  
OFF  
Deactivate  
Setting the original mode  
NORMAL  
LIGHT  
Used for normal writing.  
Used for faint writing.  
Used for dark writing.  
ORIGINAL  
DARKER  
Signaling your pager when your  
unit receives a fax  
ON  
Activate  
FAX PAGER CALL  
OFF  
Deactivate  
Setting the connecting tone  
ON  
Activate  
CONNECTING TONE  
OFF  
Deactivate  
Changing the AUTO ANSWER  
setting  
FAX ONLY  
Facsimile only mode  
AUTO ANSWER  
TEL/FAX  
Telephone/Facsimile mode  
Setting the TEL/FAX delayed  
ring count  
1, 2, 3, 4  
1 to 4 rings  
TEL/FAX RING  
Resetting the advanced  
features  
YES  
Reset  
SET DEFAULT  
NO  
Will not reset.  
(The pre-selected setting is in bold type.)  
70  
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