Panasonic Fax Machine KX FM131AL User Manual
Quick Start  
Compact Plain Paper FAX  
Model No.  
To get started,  
please read the  
Quick Start section  
(p. 4 – 11).  
KX-FP101AL  
KX-FP121AL  
Multi-Function Plain Paper FAX  
Model No.  
KX-FM131AL  
OPERATING  
INSTRUCTIONS  
This pictured model is KX-FP101.  
Please read these Operating Instructions  
before using the unit and save for future  
reference.  
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Important safety instructions  
When using this unit, basic safety precautions  
should always be followed to reduce the risk of fire,  
electric shock, or personal injury.  
C.If the unit has been exposed to rain or  
water.  
D.If the unit does not work normally by  
following the operating instructions. Adjust  
only controls covered by the operating  
instructions. Improper adjustment may  
require extensive work by an authorised  
service centre.  
E. If the unit has been dropped or physically  
damaged.  
F. If the unit exhibits a distinct change in  
performance.  
1. Read and understand all instructions.  
2. Follow all warnings and instructions marked on  
this unit.  
3. Unplug this unit from AC outlets before  
cleaning. Do not use liquid or aerosol  
cleaners. Use a damp cloth for cleaning.  
4. Do not use this unit near water, for example  
near a bath tub, wash bowl, kitchen sink, or  
the like.  
14. During thunderstorms, avoid using telephones  
except cordless types. There may be a remote  
risk of an electric shock from lightning.  
15. Do not use this unit to report a gas leak, when  
in the vicinity of the leak.  
5. Place the unit securely on a stable surface.  
Serious damage and/or injury may result if the  
unit falls.  
6. Do not cover slots and openings on the unit.  
They are provided for ventilation and  
protection against overheating. Never place  
the unit near radiators, or in a place where  
proper ventilation is not provided.  
7. Use only the power source marked on the unit.  
If you are not sure of the type of power  
supplied to your home, consult your dealer or  
local power company.  
SAVE THESE  
INSTRUCTIONS  
8. For safety purposes this unit is equipped with  
a three prong grounded plug. If you do not  
have this type of outlet, please have one  
installed. Do not use any type of adaptor plug  
to defeat this safety feature.  
INSTALLATION  
Installation of telephone wiring and outlets must  
only be carried out by persons appropriately  
licenced.  
9. Do not place objects on the power cord. Install  
the unit where no one can step or trip on the  
cord.  
10. Do not overload wall outlets and extension  
cords. This can result in the risk of fire or  
electric shock.  
11. Never push any objects through slots in this  
unit. This may result in the risk of fire or  
electric shock. Never spill any liquid on the  
unit.  
WARNING  
●
To prevent the risk of fire or electrical shock, do  
not expose this product to rain or any type of  
moisture.  
OTHER INFORMATION  
●
Keep the unit away from electrical noise  
generating devices, such as fluorescent lamps  
and motors.  
●
The unit should be kept free from dust, high  
12. To reduce the risk of electric shock, do not  
disassemble this unit. Take the unit to an  
authorised service centre when service is  
required. Opening or removing covers may  
expose you to dangerous voltages or other  
risks. Incorrect reassembly can cause electric  
shock when the unit is subsequently used.  
13. Unplug this unit from the wall outlet and refer  
servicing to an authorised service centre when  
the following conditions occur:  
temperature and vibration.  
The unit should not be exposed to direct sunlight.  
Do not place heavy objects on top of this unit.  
Do not touch the plug with wet hands.  
●
●
●
A. When the power supply cord or plug is  
damaged or frayed.  
B. If liquid has been spilled into the unit.  
3
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Quick Start  
Installation  
Before installation  
(p. 23)  
A. Remove the shipping tape.  
B. Open the cover, remove the leaflet under the  
film cartridge and close the cover.  
Shipping tape  
Film  
cartridge  
Cover open  
button  
Leaflet  
Paper tray  
(p. 24)  
1
Insert the two tabs on the paper tray  
into the slots on the back of the unit.  
A4 paper guides  
(p. 24)  
2
3
Install the A4 paper guides.  
Paper stacker  
(p. 25)  
Remove the shipping tape and install  
paper stacker.  
Tab  
Slot  
Tension bar  
Recording paper  
4
(p. 26, 27)  
A. Fan the stack of paper to  
prevent a paper jam.  
B. Pull the tension bar forward  
and hold open while inserting  
the paper.  
Shipping tape  
4
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Quick Start  
Connections  
Handset cord  
1
2
A. Connect to the unit.  
B. Connect to the handset.  
Telephone line cord  
A. Connect to “LINE” on the unit.  
B. Connect to a single telephone line jack.  
To the single telephone line  
Telephone plug  
Power cord  
3
A. Connect to the unit.  
B. Connect to a power outlet.  
To the power outlet  
(220–240 V, 50/60 Hz)  
●
For further details, see page 28.  
5
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Quick Start  
Voice calls - making/answering  
Voice calls - making  
Lift the handset.  
1
Dial the number.  
2
When finished talking,  
replace the handset.  
3
●
For further details, see page 34.  
●
If you are having trouble, see page 114.  
Voice calls - answering  
When the unit rings,  
lift the handset.  
1
When finished talking,  
replace the handset.  
2
●
For further details, see page 35.  
●
If you are having trouble, see page 114.  
6
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Quick Start  
Faxes - sending/receiving  
Faxes - sending  
Open the document feeder tray.  
1
Adjust the width of the  
document guides to  
the size of the document.  
2
Insert the document until  
a single beep is heard and  
the unit grabs the document.  
3
F
A
C
E
D
(
u
O
p
W
t
o
N
1
5
p
a
g
e
s
)
Dial the fax number.  
4
Press  
.
START/SET/COPY  
5
●
●
For further details, see page 50.  
If you are having trouble, see page 115.  
7
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Quick Start  
Faxes - receiving  
When the unit rings, lift the handset.  
1
When:  
2
3
— document reception is required,  
— a fax calling tone (slow beep) is heard, or  
— no sound is heard,  
press  
.
START/SET/COPY  
Replace the handset.  
●
●
For further details, see page 70.  
You can select the way to receive calls according to your needs.  
See pages 66 and 67 for KX-FP101.  
See pages 68 and 69 for KX-FP121/KX-FM131.  
If you are having trouble, see page 115.  
●
8
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Quick Start  
Copy - making  
Open the document feeder tray.  
1
Adjust the width of the  
document guides to  
the size of the document.  
2
3
Insert the document until  
a single beep is heard and  
the unit grabs the document.  
F
●
A
Make sure the handset  
is on the cradle.  
C
E
D
(
u
O
p
W
t
o
N
1
5
p
a
g
e
s
)
START/SET/COPY  
Press  
.
4
Enter the number of copies.  
5
6
START/SET/COPY  
Press  
.
●
●
For further details, see page 90.  
If you are having trouble, see page 116.  
9
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Quick Start  
Operating the answering device  
(KX-FP121/KX-FM131 only)  
Setting the unit to receive voice and fax messages  
automatically  
AUTO ANSWER  
The AUTO ANSWER light comes on.  
Press  
●
.
1
2
AUTO ANSWER  
TAD/FAX ON  
ON  
Make sure the display  
shows the following message.  
TAD/FAX MODE  
●
If the display does not show this  
message, the setting needs to be  
changed to the TAD/FAX mode (p. 73).  
●
For further details, see page 92.  
10  
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Quick Start  
Listening to recorded messages  
■
When the PLAY MESSAGES  
indicator flashes  
Press PLAY MESSAGES .  
●
The new recorded messages  
will be played.  
■
When the PLAY MESSAGES  
indicator lights  
Press PLAY MESSAGES .  
●
All messages will be played.  
PLAY  
MESSAGES  
●
For further details, see page 97.  
FLASH/LIGHT  
Erasing recorded messages  
■
Erasing a specific message  
ERASE  
Press  
while listening to  
the message you want to erase.  
■
Erasing all the messages  
ERASE  
to all of the messages.  
Press  
after listening  
1
2
Press  
.
START/SET/COPY  
●
To stop erasing, press  
.
STOP  
Press  
again.  
START/SET/COPY  
3
●
For further details, see page 98.  
11  
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Table of Contents  
Accessories  
Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . 15  
Accessory order information . . . . . . . . . . . . . . . . . . . . . . 15  
Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16  
Initial  
Preparation  
Help Button  
Finding the  
Controls  
Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18  
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22  
Setup  
Before installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23  
Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24  
A4 paper guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24  
Paper stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25  
Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26  
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28  
Date and time, your logo and facsimile telephone number . . 29  
Volumes  
Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33  
Making and  
Answering Calls  
Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34  
Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . 35  
TONE, RECALL and PAUSE buttons . . . . . . . . . . . . . . . 36  
Dialling mode (touch tone or pulse) . . . . . . . . . . . . . . . . 37  
Telephone  
One-Touch Dial  
EASY DIAL  
Caller ID  
Storing names and telephone numbers  
in the One-Touch Dial . . . . . . . . . . . . . . . . . . . . . . . . 38  
Making a voice call using the One-Touch Dial . . . . . . . . . 39  
Storing names and telephone numbers  
in the EASY DIAL directory . . . . . . . . . . . . . . . . . . . . 40  
Making a voice call using the EASY DIAL directory . . . . . 42  
Caller ID service from your phone company . . . . . . . . . . 43  
Viewing the Caller ID list on the display . . . . . . . . . . . . . 44  
Calling back from the Caller ID list . . . . . . . . . . . . . . . . . 45  
Storing telephone numbers in the One-Touch Dial and  
EASY DIAL directory from the Caller ID list . . . . . . . . 46  
Erasing a name/number from the Caller ID list . . . . . . . . 47  
Automatic Caller ID list . . . . . . . . . . . . . . . . . . . . . . . . . . 48  
Voice Contact  
Sending Faxes  
Talking to the caller after fax transmission or reception . . 49  
Sending a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . 50  
Sending a fax using the One-Touch Dial . . . . . . . . . . . . 51  
Sending a fax using the EASY DIAL directory . . . . . . . . . 52  
Sending a fax by following the voice guide  
Fax/Copy  
(KX-FP121/KX-FM131 only) . . . . . . . . . . . . . . . . . . . 53  
Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . 54  
Sending report for confirmation . . . . . . . . . . . . . . . . . . . . 55  
Automatic journal report . . . . . . . . . . . . . . . . . . . . . . . . . 56  
Delayed transmission (sending a fax at a specified time) . . . 57  
From memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58  
Multiple stations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59  
Overseas mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63  
Error correction mode setting . . . . . . . . . . . . . . . . . . . . . 64  
Connecting tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65  
12  
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Receiving Faxes  
Setting the unit to receive calls . . . . . . . . . . . . . . . . . . . . 66  
TEL mode (answering all calls manually) . . . . . . . . . . . . 70  
FAX ONLY mode (all calls are received as faxes) . . . . . . 71  
Distinctive Ring service (ring pattern detection feature) . . 75  
TEL/FAX mode (receiving voice calls with rings and  
Fax/Copy  
fax calls without rings when you are near the unit) . . . 76  
Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81  
Fax activation code . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81  
Other size documents . . . . . . . . . . . . . . . . . . . . . . . . . . 82  
Memory reception alert . . . . . . . . . . . . . . . . . . . . . . . . . . 83  
Using the unit and a computer on the same line . . . . . . . 83  
Friendly reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84  
Auto disconnection (KX-FP101 only) . . . . . . . . . . . . . . . 85  
Pager call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86  
Film detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88  
Receive polling (retrieving a fax placed on another  
party’s machine) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89  
Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90  
Copying  
Setup  
TAD/FAX mode (using the built-in answering device  
Answering  
Device  
and receiving voice and fax calls automatically) . . . . . 92  
Greeting  
Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . 93  
Recording your own greeting messages . . . . . . . . . . . . . 94  
Checking your own recorded greeting messages . . . . . . 95  
Erasing your own recorded greeting messages . . . . . . . . 95  
Recording time for the TAD/FAX greeting message . . . . . 96  
KX-FP121  
KX-FM131 only  
Playing  
Messages  
Listening to recorded messages . . . . . . . . . . . . . . . . . . . 97  
Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . 98  
Functions while playing a message (repeating,  
skipping and stopping) . . . . . . . . . . . . . . . . . . . . . . . . 99  
Recording  
Memo message (leaving a message for others or yourself) . . 100  
Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . 100  
Remote  
Operation  
Operating from a remote location . . . . . . . . . . . . . . . . . 101  
Setting the remote operation ID . . . . . . . . . . . . . . . . . . 102  
From a remote touch tone telephone . . . . . . . . . . . . . . 103  
Options  
Transferring recorded messages to another telephone . . 106  
Ring count in the TAD/FAX mode . . . . . . . . . . . . . . . . . 109  
Incoming message recording time . . . . . . . . . . . . . . . . . 110  
Message alert (beeps when a voice message  
is received) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110  
Recording time alert (beeps when memory is  
almost full) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111  
Incoming message monitor . . . . . . . . . . . . . . . . . . . . . . 111  
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Error Messages  
Operations  
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112  
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112  
Help  
When a function does not work, check here before  
requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114  
If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . 117  
Jams  
Recording paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . 118  
Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . 120  
Sending document does not feed, or multi-feeds . . . . . . 121  
Ink Film  
Cleaning  
How much film you have left . . . . . . . . . . . . . . . . . . . . . 122  
Replacing the film or film cartridge . . . . . . . . . . . . . . . . 123  
Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126  
Thermal head and black bar . . . . . . . . . . . . . . . . . . . . . 126  
Print Reports  
Printing the feature settings, telephone numbers,  
journal, printer test list, broadcast list and  
General  
Information  
Caller ID list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127  
Fax Voice Guidance  
Original Mode  
Display Contrast  
Reset  
Fax voice guidance (KX-FP121/KX-FM131 only) . . . . . . 128  
Original mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129  
Changing the display contrast . . . . . . . . . . . . . . . . . . . . 130  
Resetting the advanced features . . . . . . . . . . . . . . . . . 130  
Technical data about this product . . . . . . . . . . . . . . . . . 131  
Important information . . . . . . . . . . . . . . . . . . . . . . . . . . .132  
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133  
Summary of user programmable features . . . . . . . . . . . 135  
Specifications  
Important Information  
Index  
Features Summary  
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Accessories  
Included accessories  
Power cord. . . . . . . . . . 1 Telephone line cord . . . 1 Handset . . . . . . . . . . . . 1 Handset cord . . . . . . . . 1  
Paper tray . . . . . . . . . . 1 Paper stacker . . . . . . . . 1 Film cartridge . . . . . . . . 1 A4 paper guides . . . . . . 2  
(with free starter film)  
(Left)  
(Right)  
— The film cartridge is  
pre-installed.  
For KX-FM131 only  
PANA LINK  
KX-FM131 (CD-ROM) . . . . 1 Software Guide . . . . . . . 1  
Telephone plug . . . . . . 1  
Panasonic PC software for  
●
If any items are missing or damaged, check with the place of purchase.  
●
Save the original carton and packing materials for future shipping and transportation of the unit.  
To use this unit with your PC (KX-FM131 only)  
●
A RS232C cable less than 3 meters long (DB9 Female/DB25 Male) is required to connect to a personal  
computer. Please purchase at any computer supply store.  
Accessory order information  
The free starter film cartridge is only 20 meters long. We recommend that you buy  
regular film cartridge (100 m) for continuous use of your unit.  
For best results, use genuine Panasonic film cartridge Model No. KX-FA137A.  
Model No.  
Description  
Specifications  
1 cartridge and 1 film (216 mm x 100 m roll)  
●
The film has already been installed in the cartridge.  
Replacement film (KX-FA136A) can be installed in the  
KX-FA137A  
Film cartridge  
●
cartridge after initial usage.  
Note:  
●
The film cartridge is not reusable. Do not rewind and use the film again.  
15  
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Help Button  
Help function  
■
For KX-FP101  
You can print a quick reference for assistance as follows.  
Press  
.
HELP  
1
2
Display: PRESS[▼▲]&[SET]  
HELP  
/
Press  
or  
until the desired item is  
displayed. The following items are available.  
1. How to program your unit  
1.HOW TO SET UP  
2. How to store names in the EASY  
DIAL directory and how to dial them  
2.EASY DIAL  
3. Help with problems receiving faxes  
START/SET/COPY  
3.FAX RECEIVING  
4. How to use the copier function  
4.COPIER  
5. List of available reports  
5.REPORTS  
6. How to use the Caller ID service  
6.CALLER ID  
Press START/SET/COPY  
.
3
PRINTING  
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Help Button  
■
For KX-FP121/KX-FM131  
You can print a quick reference for assistance as follows.  
Press  
.
HELP  
1
2
Display: PRESS[▼▲]&[SET]  
HELP  
/
Press  
or  
until the desired item is  
displayed. The following items are available.  
1. How to send faxes with the voice  
guide  
1.SEND GUIDE  
2. How to program your unit  
2.HOW TO SET UP  
3. How to store names in the EASY  
DIAL directory and how to dial them  
START/SET/COPY  
3.EASY DIAL  
4. Help with problems operating  
answering device  
4.TAD OPERATION  
5. Help with problems receiving faxes  
5.FAX RECEIVING  
6. How to use the copier function  
6.COPIER  
7. List of available reports  
7.REPORTS  
8. How to use the Caller ID service  
8.CALLER ID  
Press START/SET/COPY  
.
3
PRINTING  
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Finding the Controls  
Location  
■
For KX-FP101  
●
To select a resolution (p. 50).  
●
To scan and store a document into memory,  
and then transmit or copy the stored document (p. 58, 90).  
●
●
To redial the last number dialled (p. 34, 50).  
To insert a pause during dialling (p. 36).  
To adjust volumes (p. 33).  
To select feature settings  
during programming.  
●
●
●
●
To print a quick  
reference (p. 16).  
For voice muting (p. 34, 35).  
Display panel  
Dial keypad  
HELP  
QUICK  
SCAN  
MEMORY%  
VOLUME  
ABC  
DEF  
HANDSET MUTE  
REDIAL/PAUSE  
RESOLUTION  
2 3  
MNO  
1
GHI  
JKL  
RECALL  
5 6  
WXYZ  
4
PQRS  
TUV  
8 9  
0
7
STOP  
START/ SET / COPY  
MONITOR  
TONE  
●
●
To stop an operation  
Hookswitch (p. 36)  
or cancel programming.  
●
●
To change from pulse to tone  
during dialling (p. 36).  
To dial without lifting  
the handset.  
●
●
To initiate fax transmission, reception or copying.  
To store a setting during programming.  
18  
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Finding the Controls  
●
For the Caller ID service (p. 43–48).  
●
For transmission to multiple stations (p. 59–62).  
For the One-Touch Dial (p. 38, 39, 51).  
Command keys (p. 31)  
●
●
AUTO ANSWER  
●
To turn the auto answer mode on/off (p. 66, 67).  
FAX ON  
●
●
●
To insert a hyphen (p. 31, 38).  
CALLER ID  
SEARCH  
To insert one character or one space (p. 30, 31).  
To keep the telephone number secret (p. 38, 40).  
1
3
BROADCAST  
BROADCAST  
●
●
To confirm a stored telephone number (p. 42).  
To select stations 4–6 for the One-Touch Dial  
(p. 38, 39, 51).  
4 HYPHEN  
6 SECRET  
2
BROADCAST  
NAME/TEL NO.  
5 INSERT  
LOWER  
●
●
To store or edit names and telephone numbers  
(p. 38, 40, 41, 59–61).  
To choose “Collated” or “Uncollated”  
in the copy mode (p. 90).  
DIRECTORY  
PROGRAM  
SEARCH  
MENU  
COLLATE  
●
To initiate or exit programming.  
BACK  
FWD  
UP  
DOWN  
ZOOM  
●
●
●
●
To search for a stored name (p. 42, 52).  
To select characters during programming (p. 31).  
To select the basic features during programming (p. 135).  
To select an enlargement/reduction rate in the copy mode (p. 90, 91).  
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Finding the Controls  
Location  
■
For KX-FP121/KX-FM131  
●
To select a resolution (p. 50).  
●
To scan and store a document into memory,  
and then transmit or copy the stored document (p. 58, 90).  
●
To redial the last number dialled (p. 34, 50).  
To insert a pause during dialling (p. 36).  
●
●
To adjust volumes (p. 33).  
To select feature settings  
●
during programming.  
●
For the Caller ID service (p. 43–48).  
●
To print a quick  
reference (p. 17).  
●
For voice muting (p. 34, 35).  
Dial keypad  
Display panel  
HELP  
QUICK SCAN  
CALLER ID  
SEARCH  
MEMORY% CALLS  
VOLUME  
ABC  
DEF  
MUTE  
REDIAL/PAUSE  
RESOLUTION  
2 3  
MNO  
1
GHI  
JKL  
RECALL  
5 6  
WXYZ  
4
PQRS  
TUV  
8 9  
0
QUICK  
7
DIGITAL  
STOP  
START/ SET / COPY  
SP-PHONE  
TONE  
SLOW  
●
For slow playback (p. 99).  
●
For speakerphone  
operation.  
●
For quick playback (p. 99).  
●
●
To stop an operation  
or cancel programming.  
Hookswitch (p. 36)  
●
●
To change from pulse  
to tone during dialling (p. 36).  
To initiate fax transmission, reception or copying.  
To store a setting during programming.  
●
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Finding the Controls  
●
●
To record your own greeting messages (p. 94).  
To record memo messages or telephone  
conversations (p. 100).  
●
To erase recorded messages (p. 98).  
To erase your own greeting messages (p. 95).  
●
●
To play recorded messages (p. 97).  
●
For transmission to multiple stations (p. 59–62).  
For the One-Touch Dial (p. 38, 39, 51).  
Command keys (p. 31)  
●
●
●
To turn the AUTO ANSWER mode  
on/off (p. 68, 69).  
AUTO ANSWER  
TAD/FAX ON  
ERASE  
PLAY  
MESSAGES  
●
●
To insert a hyphen (p. 31, 38).  
RECORD  
To insert one character or one  
space (p. 30, 31).  
●
To keep the telephone number  
secret (p. 38, 40).  
●
●
To confirm a stored telephone  
number (p. 42).  
To select stations 4–6 for the  
One-Touch Dial (p. 38, 39, 51).  
1
3
BROADCAST  
BROADCAST  
4 HYPHEN  
6 SECRET  
2
BROADCAST  
NAME/TEL NO.  
5 INSERT  
LOWER  
●
●
To store or edit names and  
telephone numbers  
(p. 38, 40, 41, 59–61).  
To choose “Collated” or “Uncollated”  
in the copy mode (p. 90).  
DIRECTORY  
PROGRAM  
SEARCH  
MESSAGES  
MENU  
COLLATE  
BACK  
FWD  
REPEAT  
SKIP  
●
To initiate or exit programming.  
UP  
DOWN  
ZOOM  
●
To search for a stored name (p. 42, 52).  
To select characters during programming (p. 31).  
To select the basic features during programming (p. 137).  
To skip and/or repeat recorded messages in the  
answering device (p. 99).  
●
●
●
●
To select an enlargement/reduction rate in the copy mode  
(p. 90, 91).  
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Finding the Controls  
Overview  
Document guides  
●
To match the width of the document.  
Paper tray  
Document entrance  
Microphone  
(KX-FP121/KX-FM131 only)  
●
To talk with the other  
party when using the  
speakerphone.  
Recording paper  
entrance  
●
To record greeting  
messages and memo.  
Document  
feeder tray  
Cover open button  
●
To open the  
operation panel  
cover.  
Speaker  
Serial interface connector  
(KX-FM131 only)  
●
To connect your PC with a  
Cover  
Paper stacker  
Document exit  
RS232C cable. For system  
requirements, see the PANA  
LINK Software Guide.  
Recording paper exit  
* The pictured model is KX-FP101.  
Note:  
●
The document and recording paper will be ejected from the front of the unit. Install the unit on a desk or  
floor with a smooth surface and do not place anything in front of the unit.  
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Setup  
Before installation  
Remove the shipping tape.  
Shipping tape  
1
Open the cover by pressing the cover open button.  
2
Cover open  
button  
Film  
cartridge  
Lift the film cartridge, remove the leaflet and  
replace the film cartridge.  
3
Close the cover securely by pushing down on the  
dotted area at both ends.  
4
Dotted area  
Leaflet  
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Setup  
Paper tray  
Insert the two tabs on the paper tray into the slots on the  
back of the unit.  
Paper tray  
Tabs  
●
Do not place the unit in areas where the paper tray  
may be obstructed by a wall, etc.  
Slots  
A4 paper guides  
Install the A4 paper guides before setting the A4 size recording paper.  
A
B
Insert the bottom tab on the A4 paper guide  
(left) into the lower slot.  
Press the guide into the upper slot.  
A4 paper guide (left)  
1
B
●
If the A4 paper guide cannot be installed, make  
sure the paper tray has been installed correctly.  
Paper tray  
Upper slot  
A
Lower slot  
Bottom tab  
A
Insert the bottom tab on the A4 paper guide  
(right) into the lower slot.  
Press the guide into the upper slot.  
A4 paper guide (right)  
2
B
B
Paper tray  
Upper slot  
A
Lower slot  
Bottom tab  
Note:  
●
When you remove the paper tray, be sure to take off A4 paper guides first, in order not to damage them.  
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Setup  
Paper stacker  
Remove the shipping tape from the paper stacker.  
Aluminum sheet  
1
Lift the front of the unit and hold the aluminum  
sheet up to prevent it being bent by the paper  
stacker while inserting the paper stacker into the  
side slots.  
2
Bottom  
Side slots  
Paper stacker  
Center slots  
Shipping tape  
Confirm that the paper stacker is locked into the  
center slots and slide back.  
3
Paper  
stacker  
Slide the paper stacker forward until it stops.  
4
Paper stacker  
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Setup  
Recording paper  
A4 size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m2 paper. You may  
use 60 g/m2 to 90 g/m2 paper.  
Fan the stack of paper to prevent a paper jam.  
1
Pull the tension bar forward and hold open while  
inserting the paper.  
2
●
The height of the stack of the paper should not  
exceed the upper limit on the paper tray,  
Upper  
otherwise the paper may jam or multi-feed.  
limit  
●
The paper should not be over the tab.  
If the paper is not inserted correctly, readjust the  
paper or the paper may jam.  
Tab  
●
Correct  
Incorrect  
Tension bar  
Stack of  
paper  
Paper tray  
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Setup  
Note:  
●
Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper  
used for resumes.  
●
●
Do not use different types or thicknesses of paper in the paper tray at the same time. This may  
cause a paper jam.  
Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated,  
damaged or wrinkled.  
●
●
Avoid double-sided printing.  
Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper  
may jam.  
●
●
Do not reinsert the ejected paper into the recording paper exit.  
Some paper only accepts print on one side. Try using the other side of paper if the print quality is  
unsatisfactory.  
Adding paper to the paper tray  
1. Pull the tension bar forward and hold open while  
removing all of the installed paper.  
Tension bar  
2. Add paper to the paper stack and straighten.  
3. Fan the stack of paper.  
4. Pull the tension bar forward and hold open while  
inserting the paper.  
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Setup  
Connections  
Connect the handset cord.  
1
Connect the telephone line cord.  
2
Connect the power cord.  
3
●
When the power is turned on for the  
first time, the unit will print some  
basic information.  
Power cord  
To the power outlet  
(220–240 V, 50/60 Hz)  
To the single  
telephone line  
Handset cord  
Telephone  
line cord  
Telephone plug  
Note:  
●
When you operate this product, the power outlet should be near the product and easily accessible.  
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Setup  
Date and time, your logo and facsimile  
telephone number  
You should program the date and time, your logo and facsimile telephone number. This information will be  
printed on each page transmitted from your unit.  
Your logo  
Your facsimile telephone number  
Date and time  
Example:  
FROM : Panasonic Fax  
FAX NO. : 1234567  
Feb. 26 1999 04:02PM P1  
Fax Correspondence  
Setting the date and time  
MENU  
Press  
.
Press START/SET/COPY  
.
1
2
3
7
8
Display:  
0 1  
1.SYSTEM SET UP  
SET DATE & TIME  
SETUP ITEM [ ]  
Press  
, then  
.
MENU  
Press  
.
Press START/SET/COPY  
.
MENU  
/
M:01/D:01/Y:99  
Cursor  
Enter the correct month/day/year by selecting  
each 2 digits using the dial keypad.  
4
1
4
7
2
5
8
0
3
6
9
Example: Aug. 10, 1999  
Press  
.
0 8 1 0 9 9  
M:08/D:10/Y:99  
EASY DIAL  
START/SET/COPY  
STOP  
Press START/SET/COPY  
.
5
6
TIME: 12:00AM  
Note:  
Enter the correct hour/minute by selecting  
each 2 digits using the dial keypad.  
●
You can enter the number by rotating  
EASY DIAL in steps 4 and 6. In this case,  
to move the cursor.  
The accuracy of the clock is approximately  
±60 seconds a month.  
Press  
to select “AM” or “PM”.  
press  
Example: 3:15PM  
●
1. Press  
.
0 3 1 5  
TIME: 03:15AM  
To correct a mistake  
2. Press  
until “PM” is displayed.  
TIME: 03:15PM  
●
Press  
or  
to move the cursor to the  
incorrect number, then make the correction.  
If you press STOP while programming, the  
display will return to the previous one.  
●
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Setup  
Setting your logo  
The logo can be your company, division or name.  
MENU  
Press  
Press  
.
HYPHEN  
MENU  
1
2
3
4
Display:  
0 2  
1.SYSTEM SET UP  
YOUR LOGO  
/
INSERT  
, then  
.
Press START/SET/COPY  
.
1
2
5
8
0
3
6
9
4
7
LOGO=  
Enter your logo, up to 30 characters, by using the  
dial keypad. See next page for details.  
STOP  
(Delete)  
EASY DIAL  
Example: Bill  
2
1. Press  
twice.  
LOGO=B  
START/SET/COPY  
Cursor  
4
5
2. Press  
3. Press  
4. Press  
six times.  
six times.  
LOGO=Bi  
LOGO=Bil  
to move the cursor to the next space  
5
and press  
six times.  
LOGO=Bill  
Press START/SET/COPY  
.
5
6
SETUP ITEM [ ]  
Note:  
●
You can enter characters by rotating  
(see next page).  
MENU  
Press  
.
EASY DIAL  
To correct a mistake  
To insert a character  
●
Press  
or  
to move the cursor to the  
1. Press  
or  
to move the cursor to  
incorrect character, then make the correction.  
the position to the right of where you want  
to insert the character.  
To delete a character  
2. Press  
(One-Touch Dial key 2) to  
INSERT  
insert a space and enter the character.  
●
Move the cursor to the character you want to delete  
and press STOP  
.
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Setup  
To select characters with the dial keypad  
Pressing the dial keys will select a character as shown below.  
Keys  
Characters  
1
[
]
{
a
d
g
j
}
b
e
h
k
+
c
f
–
2
3
4
5
6
r
/
=
,
.
_
`
:
;
?
|
1
2
3
4
5
6
7
8
9
A
D
G
J
B
E
H
K
N
Q
U
X
(
C
F
I
i
L
O
R
V
Y
)
l
M
P
T
m
S
t
n
p
u
w
o
q
v
x
!
s
7
8
y
"
W
0
Z
z
9
$
#
%
&
¥
@
^
’
0
1
HYPHEN key (To insert a hyphen.)  
2
INSERT key (To insert one character or one space.)  
Delete key (To delete a character.)  
STOP  
key (To move the cursor to the left.)  
key (To move the cursor to the right.)  
To enter another character using the same number key, move the cursor to the next space.  
To select characters using the EASY DIAL  
Instead of pressing the dial keys, you can select characters using the EASY DIAL.  
1. Rotate  
until the desired character is  
EASY DIAL  
displayed.  
2. Press  
to move the cursor to the next space.  
●
The character displayed in step 1 is inserted.  
3. Return to step 1 to enter the next character.  
1
4
7
2
5
8
0
3
6
9
Display order of characters  
Capital  
alphabet  
EASY DIAL  
: Rotating to  
the right  
Lower case  
alphabet  
Number  
: Rotating to  
the left  
Symbol  
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Setup  
Setting your facsimile telephone number  
MENU  
Press  
Press  
.
MENU  
HYPHEN  
/
1
2
3
4
Display:  
1.SYSTEM SET UP  
YOUR FAX NO.  
, then 0 3 .  
1
4
7
2
5
8
0
3
6
9
Press START/SET/COPY  
.
NO.=  
Enter your facsimile telephone number up to  
20 digits using the dial keypad.  
EASY DIAL  
START/SET/COPY  
STOP  
Example:  
NO.=1234567  
Press START/SET/COPY  
.
5
6
SETUP ITEM [ ]  
MENU  
Press  
.
Note:  
●
You can enter your facsimile telephone number by  
rotating . If using , press  
EASY DIAL  
to move the cursor.  
button replaces the digit with a “+” and the  
EASY DIAL  
●
●
The  
button replaces it with a space.  
Example (using the dial keypad): +234 5678  
Press  
.
2 3 4  
5 6 7 8  
To enter a hyphen in a telephone number, press  
HYPHEN (One-Touch Dial key 1).  
To correct a mistake  
To delete a number  
●
●
Press  
or  
to move the cursor to the  
Move the cursor to the number you want to  
incorrect number, then make the correction.  
delete and press STOP  
.
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Volumes  
Adjusting volumes  
Ringer volume  
4 levels (high/middle/low/off) are available.  
/
While the unit is idle, press  
or  
.
To turn the ringer off:  
1. Press  
repeatedly until the following message  
is displayed.  
1
2
5
8
0
3
6
9
4
7
Display:  
RINGER OFF= OK?  
YES: PRESS SET  
START/SET/COPY  
2. Press START/SET/COPY  
.
●
To turn the ringer back on, press  
.
While the ringer volume is set to off:  
The display will show the following message.  
RINGER OFF  
When a call is received, the unit will not ring and will  
display the following.  
INCOMING CALL  
Handset receiver volume  
3 levels (high to low) are available.  
While using the handset, press  
or  
.
Monitor/Speaker volume  
8 levels (high to low) are available.  
While using the monitor/speakerphone,  
press or  
.
Fax voice guidance volume  
(KX-FP121/KX-FM131 only)  
9 levels (high to off) are available.  
While listening to the fax voice guidance,  
press  
or  
.
Answering device volume  
(KX-FP121/KX-FM131 only)  
9 levels (high to off) are available.  
While listening to the recorded messages,  
press  
or  
.
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Making and Answering Calls  
Voice calls - making  
Lift the handset.  
1
Display:  
TEL=  
/
Handset  
Dial the telephone number.  
2
Example:  
TEL=2345678  
●
If you misdial, hang up and dial again.  
When the other party answers, speak with the  
handset.  
3
4
When finished talking, replace the handset.  
Microphone  
(KX-FP121)  
(KX-FM131)  
REDIAL/PAUSE  
Helpful hints:  
(KX-FP101)  
HANDSET MUTE  
●
For KX-FP101  
(KX-FP121/KX-FM131)  
MUTE  
You can press MONITOR instead of lifting up the  
handset in step 1.  
Use the handset when the other party answers.  
(KX-FP101)  
MONITOR  
DIGITAL SP-PHONE  
(KX-FP121/KX-FM131)  
●
For KX-FP121/KX-FM131  
You can press  
the handset.  
instead of using  
DIGITAL SP-PHONE  
To redial the last number  
Hints for the speakerphone  
operation  
(KX-FP121/KX-FM131 only)  
1. Lift the handset.  
2. Press  
.
REDIAL/PAUSE  
3. When the other party answers, speak with the  
●
Use the speakerphone in a quiet room.  
handset.  
●
If you have difficulty hearing the other party,  
adjust the volume using  
or  
.
To mute your voice to the other  
party  
●
●
If you and the other party speak at the  
same time, parts of your conversation will  
be cut off.  
To switch to the handset, lift the handset.  
To switch back to the speakerphone, press  
1. Press HANDSET MUTE  
/
during a  
MUTE  
telephone conversation using the handset.  
.
DIGITAL SP-PHONE  
Display:  
<MUTE>  
●
The other party cannot hear you, but you can  
hear them.  
2. To resume the conversation, press  
HANDSET MUTE  
again.  
/
MUTE  
●
For KX-FP121/KX-FM131  
You can also mute your voice to the other party  
when using  
.
DIGITAL SP-PHONE  
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Making and Answering Calls  
Voice calls - answering  
When the unit rings, lift the handset.  
1
2
/
Handset  
When finished talking, replace the handset.  
Microphone  
(KX-FP121)  
(KX-FM131)  
(KX-FP101)  
HANDSET MUTE  
Helpful hint:  
(KX-FP121/KX-FM131)  
MUTE  
●
You can press  
instead of using  
DIGITAL SP-PHONE  
DIGITAL SP-PHONE  
the handset (KX-FP121/KX-FM131 only).  
(KX-FP121/KX-FM131)  
To mute your voice to the other  
party  
Hints for the speakerphone  
operation  
(KX-FP121/KX-FM131 only)  
1. Press HANDSET MUTE  
/
during a  
MUTE  
telephone conversation using the handset.  
●
Use the speakerphone in a quiet room.  
Display:  
<MUTE>  
●
If you have difficulty hearing the other party,  
adjust the volume using  
or  
.
●
The other party cannot hear you, but you can  
hear them.  
●
●
If you and the other party speak at the  
same time, parts of your conversation will  
be cut off.  
To switch to the handset, lift the handset.  
To switch back to the speakerphone, press  
2. To resume the conversation, press  
HANDSET MUTE  
again.  
/
MUTE  
●
For KX-FP121/KX-FM131  
You can also mute your voice to the other party  
when using  
.
DIGITAL SP-PHONE  
.
DIGITAL SP-PHONE  
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Making and Answering Calls  
TONE, RECALL and PAUSE buttons  
TONE button  
REDIAL/PAUSE  
The TONE  
(
) button is used for rotary pulse dial  
services and allows you to temporarily change from  
pulse to tone mode during a dialling operation.  
When you hang up, the unit will automatically return to  
pulse mode.  
1
4
7
2
5
8
0
3
6
9
RECALL button  
The  
button functions as the hookswitch on a  
RECALL  
regular telephone. If you misdial a telephone number,  
press the button firmly.  
RECALL  
TONE  
Note:  
RECALL  
The  
button also allows you to use special  
RECALL  
features of a host exchange (if connected) or local  
telephone company services such as call waiting.  
For further details, contact your host exchange supplier  
or local telephone company.  
●
TONE, RECALL and PAUSE can be  
stored into a telephone number in the  
One-Touch Dial and the EASY DIAL  
directory.  
Entering pauses  
When the  
button is pressed during  
REDIAL/PAUSE  
dialling, a pause will be inserted. Pressing  
once creates a 3 second pause.  
REDIAL/PAUSE  
Example 1:  
If your unit is connected to a host exchange, insert  
a pause to get an outside line.  
Telephone  
number  
9
PAUSE  
Line access code  
Example 2:  
If a transmission error occurs during an overseas  
transmission, add two pauses at the end of the  
telephone number.  
International  
access code  
Country Telephone  
code number  
PAUSE  
PAUSE  
36  
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Making and Answering Calls  
Dialling mode  
(touch tone or pulse)  
This feature is set to “TONE” as a pre-selected setting.  
If you cannot dial, change the dialling mode setting to “PULSE” by following the instructions below.  
MENU  
Press  
Press  
.
MENU  
/
1
2
3
Display:  
1.SYSTEM SET UP  
DIALING MODE  
, then 1 3 .  
1
2
5
8
0
3
6
9
4
7
Press START/SET/COPY  
.
MODE=TONE  
▼▲  
Press  
or  
to select the desired setting.  
4
5
START/SET/COPY  
Press START/SET/COPY  
.
SETUP ITEM [ ]  
MENU  
Press  
.
6
37  
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One-Touch Dial  
Storing names and telephone numbers in the One-Touch Dial  
The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialled  
numbers. 6 stations are available.  
●
One-Touch Dial keys 1, 2 or 3 can be used as One-Touch Dial keys (DIAL MODE) or as broadcast keys  
(BROADCAST). These functions cannot be used at the same time. For the broadcast function, see pages 59 to 62.  
DIRECTORY PROGRAM  
Press  
.
SECRET  
One-Touch  
Dial keys  
HYPHEN  
1
2
Display:  
PRESS STATION  
USE EASY DIAL  
For stations 1–3  
Press one of the One-Touch Dial keys.  
1
4
7
2
5
8
0
3
6
9
DIAL MODE  
▼▲  
Press START/SET/COPY to go to the next prompt.  
For stations 4–6  
LOWER  
Press  
, then press one of the One-Touch  
Dial keys.  
START/SET/COPY  
LOWER  
Enter the station name, up to 10 characters, by  
following the instructions on page 31.  
3
DIRECTORY PROGRAM  
Example:  
NAME=John  
Press START/SET/COPY  
.
4
5
Example:  
<S02>=  
Enter the telephone number up to 30 digits.  
Example:  
Helpful hint:  
<S02>=1114497  
●
You can confirm the stored items on the  
display (p. 42) or on the telephone number  
list (p. 127).  
●
If you want to enter a hyphen, press HYPHEN  
(One-Touch Dial key 1).  
Press START/SET/COPY  
.
To keep the telephone number  
secret  
6
REGISTERED  
Press  
(One-Touch Dial key 3) after  
SECRET  
PRESS STATION  
entering the telephone number in step 5.  
●
A secret number cannot be viewed after this  
is set.  
USE EASY DIAL  
●
The telephone number will not appear on the  
telephone number list.  
●
To program other stations, repeat steps 2 to 6.  
DIRECTORY PROGRAM  
Press  
to exit the program.  
●
Pressing  
digit.  
does not count as a  
SECRET  
7
Note:  
To edit a stored station name  
and number  
●
If “DIAL MODE” is not displayed when you select  
stations 1, 2 or 3 in step 2, the broadcast function has  
been set. To use the station as a One-Touch Dial key,  
Enter the desired name in step 3.  
Enter the desired number in step 5.  
To erase a stored station name and number,  
see page 41.  
press  
to select “DIAL MODE”. The broadcast  
function will be cancelled.  
A hyphen entered in a telephone number is counted as  
two digits.  
●
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One-Touch Dial  
Making a voice call using the One-Touch Dial  
Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 38).  
Lift the handset.  
1
Display:  
TEL=  
Handset  
●
Confirm that there are no documents in the  
document feeder tray.  
For stations 1–3  
Press the desired One-Touch Dial key.  
2
For stations 4–6  
Press LOWER , then press the desired  
One-Touch Dial key.  
Microphone  
(KX-FP121)  
(KX-FM131)  
Example:  
TEL=<John>  
One-Touch  
Dial keys  
EASY DIAL  
LOWER  
When the other party answers, speak with the  
handset.  
3
4
(KX-FP101)  
MONITOR  
DIGITAL SP-PHONE  
(KX-FP121/KX-FM131)  
When finished talking, replace the handset.  
Helpful hints:  
●
You can confirm the stored items on the display (p. 42)  
or on the telephone number list (p. 127).  
●
You can use the EASY DIAL directory to select the  
station name instead of using the One-Touch Dial  
keys. Rotate  
until the desired name is  
EASY DIAL  
displayed, then lift the handset.  
For KX-FP101  
You can press MONITOR instead of lifting up the  
handset in step 1.  
Use the handset when the other party answers.  
For KX-FP121/KX-FM131  
●
●
You can press  
the handset.  
instead of using  
DIGITAL SP-PHONE  
39  
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EASY DIAL  
Storing names and telephone numbers  
in the EASY DIAL directory  
For rapid access to frequently dialled numbers, the unit also provides a EASY DIAL directory (100 stations) in  
addition to the One-Touch Dial.  
DIRECTORY PROGRAM  
Press  
.
HYPHEN  
/
1
Display:  
PRESS STATION  
USE EASY DIAL  
1
4
7
2
5
8
0
3
6
9
Rotate  
displayed.  
until the following is  
EASY DIAL  
2
3
NAME=  
Enter the name, up to 10 characters, by following  
the instructions on page 31.  
STOP  
START/SET/COPY  
DIRECTORY PROGRAM  
SECRET  
EASY DIAL  
Example:  
NAME=Alice  
Press START/SET/COPY  
.
4
5
NO.=  
Helpful hint:  
●
You can confirm the stored items on the  
display (p. 42) or on the telephone number  
list (p. 127).  
Enter the telephone number up to 30 digits.  
Example:  
NO.=5552233  
Note:  
●
If you want to enter a hyphen, press HYPHEN  
.
●
When the following message is displayed in  
step 6, you can only store 5 items.  
Press START/SET/COPY  
.
6
Display:  
SPACE= 5 DIRS.  
REGISTERED  
NAME=  
To program other items, repeat steps 3 to 6.  
●
If there is no space to store new stations, the  
following message is displayed in step 1.  
EASY DIAL FULL  
●
Erase unnecessary stations (p. 41).  
A hyphen entered in a telephone number is  
counted as two digits.  
●
DIRECTORY PROGRAM  
program.  
Press  
to exit the  
7
To correct a mistake  
To keep the telephone number  
secret  
●
Press  
or  
to move the cursor to the  
incorrect character, then make the correction.  
Press  
(One-Touch Dial key 3) after  
SECRET  
entering the telephone number in step 5.  
To delete a character or number  
●
A secret number cannot be viewed after this is  
●
Move the cursor to the character or number you  
set.  
want to delete and press STOP  
.
●
The telephone number will not appear on the  
telephone number list.  
●
Pressing  
does not count as a digit.  
SECRET  
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EASY DIAL  
Editing a stored name and number  
Rotate  
displayed.  
until the desired name is  
Edit the telephone number. For further  
details, see page 40.  
EASY DIAL  
1
6
7
Example:  
Mary  
Press  
.
START/SET/COPY  
Press DIRECTORY PROGRAM  
.
REGISTERED  
2
3
EDIT= DELETE=#  
Press  
to select “EDIT”.  
NAME=Mary  
DIRECTORY PROGRAM  
●
If you do not need to edit the name, skip to step 5.  
Edit the name by following the instructions on  
page 31.  
4
5
1
2
5
8
0
3
6
9
4
7
Press  
.
START/SET/COPY  
Example:  
NO.=0123456  
●
If you do not need to edit the telephone number,  
skip to step 7.  
EASY DIAL  
START/SET/COPY  
Erasing a stored name and number  
You can erase a name and number stored in the EASY DIAL directory and One-Touch Dial.  
ERASE  
(KX-FP121/KX-FM131 only)  
Rotate  
displayed.  
until the desired name is  
EASY DIAL  
1
Example:  
Smith  
DIRECTORY PROGRAM  
Press  
Press  
.
2
3
1
4
7
2
5
8
0
3
6
9
EDIT= DELETE=#  
to select “DELETE”.  
DELETE OK?  
STOP  
YES: PRESS SET  
EASY DIAL  
START/SET/COPY  
●
If you do not want to erase the item, press  
STOP  
DIRECTORY PROGRAM  
.
Note:  
Press START/SET/COPY  
.
●
You can use the following method to erase  
(KX-FP121/KX-FM131 only).  
4
DELETED  
The stored name and number are deleted.  
1. Rotate  
until the desired  
EASY DIAL  
●
name is displayed.  
2. Press  
.
ERASE  
3. Press  
.
START/SET/COPY  
41  
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EASY DIAL  
Making a voice call using the EASY DIAL directory  
Before using this feature, program the desired names and telephone numbers into the directory (p. 40).  
Rotate  
displayed.  
until the desired name is  
EASY DIAL  
1
2
Example:  
Handset  
Lisa  
Lift the handset.  
●
The unit will start dialling automatically.  
DIALING  
When the other party answers, speak with the  
handset.  
3
4
TEL=<Lisa>  
Microphone  
(KX-FP121)  
(KX-FM131)  
NAME/TEL NO.  
EASY DIAL  
STOP  
When finished talking, replace the handset.  
Helpful hints:  
(KX-FP101)  
MONITOR  
●
You can confirm the stored items on the display  
(see below) or on the telephone number list (p. 127).  
For KX-FP101  
DIGITAL SP-PHONE  
(KX-FP121/KX-FM131)  
●
You can press MONITOR instead of lifting up the  
handset in step 2.  
Use the handset when the other party answers.  
Note:  
●
For KX-FP121/KX-FM131  
You can press  
the handset.  
instead of using  
●
DIGITAL SP-PHONE  
If the desired name has not been stored,  
press STOP and dial the number manually.  
To confirm the stored items on  
the display  
To search for a name by initial  
Example: When you want to search for the name  
“Lisa”  
1. Rotate  
until the desired name is  
EASY DIAL  
1. Rotate  
until any name is  
EASY DIAL  
displayed.  
displayed.  
Example:  
Kim  
Example:  
Alan  
5
2. Press  
repeatedly until any name with the  
2. Press NAME/TEL NO.  
.
initial “L” is displayed (see the character table on  
page 31).  
4567890  
Larry  
●
To stop the operation, press STOP  
.
3. Rotate  
to the right until “Lisa” is  
EASY DIAL  
3. Lift the handset.  
displayed.  
●
The unit will automatically dial the number.  
Lisa  
●
To stop the operation, press STOP  
.
4. Lift the handset.  
●
The unit will automatically dial the number.  
Note:  
●
When you want to search for symbols (not letters  
or numbers), press in step 2.  
42  
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Caller ID  
Caller ID service from your phone company  
This unit is compatible with a Caller ID service offered by your local telephone company. To use this  
feature, you must subscribe to a Caller ID service.  
Caller ID and its capabilities  
Caller ID allows you to view the name or telephone number of the caller before you answer the call.  
The calling party information (name has priority) will be displayed after the first ring.  
By using Caller ID, you have the option of whether or not to answer the call depending on the caller.  
The unit also stores the caller’s information and prints a list automatically after every 35 calls (p. 48).  
●
To print out the Caller ID list manually, see page 127.  
How Caller ID is displayed  
When a call is received, the display will show the  
caller’s name after the first ring.  
1
Example:  
Chris Horner  
You can display the caller’s name and number  
2
3
NAME/TEL NO.  
respectively by pressing  
.
Chris Horner  
1234567890  
After hanging up, the caller’s information (name,  
telephone number and the time of the call) will  
automatically be saved in the Caller ID list (p. 48).  
NAME/TEL NO.  
Note:  
●
If the unit is connected to a PBX system, you may not receive the caller’s information. Consult your PBX  
supplier.  
●
●
Caller’s name may not be available on some services.  
The Caller ID service is currently provided in calling areas by caller identification technology. If the caller’s  
information cannot be received, the display will show as follows.  
The caller dialled from an area which does not provide the Caller ID  
service.  
Display:  
OUT OF AREA  
The caller has requested not to send their information.  
PRIVATE CALLER  
43  
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Caller ID  
Viewing the Caller ID list on the display  
The unit stores the caller’s information and makes a list of up to 35 callers in chronological order.  
When the memory is full and the unit receives a new call, the oldest data will automatically be erased.  
With the Caller ID list, the following convenient features are available.  
— Viewing who has called you on the display (See below.)  
— Dialling a telephone number from the list (p. 45)  
— Storing a telephone number for automatic dialling from the list (p. 46)  
— Printing out a Caller ID list (p. 127)  
■
For KX-FP101  
Press  
.
CALLER ID SEARCH  
1
Example:  
2 NEW CALLS  
Display:  
USE EASY DIAL  
Rotate  
(see below).  
to search the Caller ID list  
EASY DIAL  
STOP  
EASY DIAL  
NAME/TEL NO.  
CALLER ID SEARCH  
2
3
If you want to know the caller’s phone number and  
NAME/TEL NO.  
the date/time of the call, press  
repeatedly while the display is showing the desired name.  
●
The display will alternate the name, number and  
■
For KX-FP121/KX-FM131  
NAME/TEL NO.  
date/time by pressing  
.
CALLER ID SEARCH  
WENDY ROBERTS  
3453809  
Mar. 14 02:30PM  
Press STOP to exit the Caller ID list.  
STOP  
4
EASY DIAL  
NAME/TEL NO.  
Note:  
●
If the caller’s name and number cannot be received, the following message will be displayed.  
Display:  
NO NAME RCVD  
Ex. When you search from the most recent call/oldest call  
From the most recent call:  
(rotating to the right)  
From the oldest call:  
2 NEW CALLS  
(rotating to the left)  
END  
WENDY ROBERTS  
New calls  
Reviewed calls  
MIKE TIMAR  
ALLAN STONE  
END OF NEW CALL  
Note:  
EASY DIAL  
●
To move between calls, rotate  
.
●
●
●
●
The display will show “END OF NEW CALL” after the last new call in the list.  
The display will show “END” after the last call in the list.  
If the display shows “NO CALLER DATA” and a beep sounds, the Caller ID list is empty.  
Caller’s name may not be available on some services.  
44  
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Caller ID  
Calling back from the Caller ID list  
You can easily call back a telephone number recorded in the Caller ID list.  
Important:  
●
This feature is not available in the following cases.  
— The telephone number includes data other than numbers (ie.,  
— The telephone number information was not received.  
or #).  
■
For KX-FP101  
Press  
.
CALLER ID SEARCH  
1
2
Example:  
2 NEW CALLS  
Handset  
Display:  
USE EASY DIAL  
Rotate  
until the desired name or  
EASY DIAL  
telephone number is displayed.  
Example:  
ALLAN STONE  
MONITOR  
Lift the handset.  
3
4
●
The unit will automatically dial the number.  
START/SET/COPY  
EASY DIAL  
NAME/TEL NO.  
CALLER ID SEARCH  
When finished talking, replace the handset.  
■
For KX-FP121/KX-FM131  
Helpful hints:  
●
For KX-FP101  
CALLER ID SEARCH  
You can press MONITOR instead of lifting up the  
handset in step 3.  
Use the handset when the other party answers.  
Handset  
●
For KX-FP121/KX-FM131  
You can press  
the handset.  
instead of using  
DIGITAL SP-PHONE  
Note:  
Microphone  
●
You can send a fax by pressing  
START/SET/COPY  
NAME/TEL NO.  
EASY DIAL  
START/SET/COPY  
DIGITAL SP-PHONE  
with a document on the document feeder tray after  
step 3.  
If a telephone number is not displayed when pressing  
●
●
NAME/TEL NO.  
, you cannot call back that caller.  
Caller’s name may not be available on some services.  
45  
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Caller ID  
Storing telephone numbers in the One-Touch Dial  
and EASY DIAL directory from the Caller ID list  
You can store names and telephone numbers in the One-Touch Dial and EASY DIAL directory from the Caller  
ID list.  
Important:  
●
This feature is not available in the following cases.  
— The telephone number includes data other than numbers (ie.,  
— The telephone number information was not received.  
or #).  
Press  
.
CALLER ID SEARCH  
b: To store in the EASY DIAL directory:  
1
Rotate  
.
EASY DIAL  
Example:  
2 NEW CALLS  
Example:  
NAME=WENDY ROBE  
Display:  
USE EASY DIAL  
Press  
.
START/SET/COPY  
Rotate  
store is displayed.  
until the name you want to  
EASY DIAL  
NO.=1233453809  
2
3
●
If the directory is full, a name and  
number cannot be stored.  
You can only store a name up to 10  
characters long. To edit the name  
and number, see the instructions on  
page 41.  
Example:  
WENDY ROBERTS  
●
Press DIRECTORY PROGRAM  
.
PRESS STATION  
USE EASY DIAL  
Press  
.
START/SET/COPY  
5
a: To store in the One-Touch Dial memory:  
For stations 1–3, press one of the One-Touch  
Dial keys.  
REGISTERED  
4
■
For KX-FP101  
DIAL MODE  
▼▲  
CALLER ID SEARCH  
One-Touch  
Dial keys  
Press  
Press  
.
START/SET/COPY  
Example:  
NAME=WENDY ROBE  
.
START/SET/COPY  
1
4
7
2
5
8
0
3
6
9
<S02>1233453809  
For stations 4–6, press LOWER , then press  
one of the One-Touch Dial keys.  
Example:  
NAME=WENDY ROBE  
LOWER  
START/SET/COPY  
DIRECTORY PROGRAM  
Press  
.
START/SET/COPY  
EASY DIAL  
<S06>1233453809  
■
For KX-FP121/KX-FM131  
●
A new entry will overwrite any previous  
information.  
CALLER ID SEARCH  
●
●
If you are using One-Touch Dial keys 1, 2 or 3  
as BROADCAST keys (p. 59), One-Touch Dial  
keys cannot be used for this feature.  
You can only store a name up to 10  
characters long. To edit the name and  
number, see the instructions on page 41.  
Note:  
●
You cannot store caller information in the  
One-Touch Dial and EASY DIAL directory  
if a telephone number is not displayed.  
Caller’s name may not be available on some  
services.  
●
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Caller ID  
Erasing a name/number from the Caller ID list  
You can erase some or all of the entries in the Caller ID list.  
Erasing all callers’ information  
MENU  
Press  
three times.  
Display:  
MENU  
1
2
3
3.CALLER SET UP  
Press  
.
START/SET/COPY  
CALL LIST ERASE  
1
4
7
2
5
8
0
3
6
9
Press  
.
START/SET/COPY  
ALL ERASE OK?  
●
If you do not want to erase the information, press  
.
STOP  
STOP  
START/SET/COPY  
Press  
Press  
.
START/SET/COPY  
4
5
ERASE COMPLETED  
to exit the program.  
STOP  
Erasing a specific caller’s information (KX-FP121/KX-FM131 only)  
Press  
.
CALLER ID SEARCH  
CALLER ID SEARCH  
1
Example:  
2 NEW CALLS  
ERASE  
Display:  
USE EASY DIAL  
Rotate  
displayed.  
until the desired name is  
EASY DIAL  
1
4
7
2
5
8
0
3
6
9
2
3
Example:  
WENDY ROBERTS  
Press  
.
ERASE  
●
The caller’s information will be erased.  
DELETED  
STOP  
EASY DIAL  
ALLAN STONE  
●
To erase other caller’s information, repeat steps  
2 and 3.  
Press STOP to exit the program.  
4
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Caller ID  
Automatic Caller ID list  
This feature will print a Caller ID list automatically after every 35 new calls.  
After printing, only the oldest caller information will be erased when a new call is received.  
When this feature is turned off, the unit will store the records of caller information, but will not print the Caller  
ID list automatically.  
MENU  
Press  
Press  
Press  
.
1
2
3
4
5
6
MENU  
/
Display:  
1.SYSTEM SET UP  
AUTO CALL. LIST  
, then 2 6 .  
1
2
5
8
0
3
6
9
.
4
7
START/SET/COPY  
MODE=ON  
▼▲  
Press  
or  
to select the desired setting.  
START/SET/COPY  
●
If this feature is not required select “OFF”.  
Press  
Press  
.
START/SET/COPY  
SETUP ITEM [ ]  
MENU  
.
Sample of a Caller ID list  
CALLER ID LIST  
NEW  
Jan. 04 1999 04:37PM  
NO.  
TELEPHONE NUMBER  
TIME OF CALL  
ANSWER  
NAME  
01  
02  
WENDY ROBERTS  
ALLAN STONE  
1233453809  
4561032238  
FAX  
TAD  
Jan. 04 02:35PM  
Jan. 03 08:35AM  
OLD  
NO.  
01  
TELEPHONE NUMBER  
7893451029  
TIME OF CALL  
ANSWER  
TEL  
NAME  
MIKE TIMAR  
Jan. 01 02:35PM  
●
●
The NAME/TELEPHONE NUMBER/TIME OF CALL information is received through a Caller ID service.  
ANSWER: How the call was received by the unit.  
— TEL: Telephone  
— FAX: Facsimile  
— TAD: Telephone answering device (KX-FP121/KX-FM131 only)  
If the unit did not respond to the call, the ANSWER column will be blank.  
●
You can also print a Caller ID list manually (p. 127).  
48  
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Voice Contact  
Talking to the caller after fax transmission or  
reception  
You can have a conversation with the same call after a fax message is completed. This will save the added  
expense and time of making another call.  
This feature only works when the other party’s fax machine is equipped with a voice contact feature.  
Initiating voice contact  
Press MONITOR  
transmitting or receiving documents.  
/
while  
DIGITAL SP-PHONE  
1
Handset  
Display:  
VOICE STANDBY  
●
●
Your unit will call the other party with a distinctive  
ring.  
F
A
C
E
D
O
W
N
When the other party answers, your unit will emit  
a distinctive ring.  
Lift the handset to start talking.  
2
Microphone  
(KX-FP121)  
(KX-FM131)  
Helpful hint:  
●
You can press  
instead of lifting  
DIGITAL SP-PHONE  
(KX-FP101)  
MONITOR  
up the handset in step 2 (KX-FP121/KX-FM131 only).  
DIGITAL SP-PHONE  
(KX-FP121/KX-FM131)  
Note:  
●
●
If you initiate voice contact during transmission, the unit  
will call you with a distinctive ring after all of the  
documents have been transmitted.  
If you initiate voice contact during reception, the unit  
will call you with a distinctive ring after the current page  
of the document is received.  
Receiving a request for voice contact  
If the other party initiates voice contact, your unit  
will sound a distinctive ring and the following will be  
displayed.  
1
Handset  
Display:  
PLEASE PICK UP  
Lift the handset within 10 seconds of the distinctive  
ring to start talking.  
2
Microphone  
(KX-FP121)  
Helpful hint:  
(KX-FM131)  
●
You can press  
instead of lifting  
DIGITAL SP-PHONE  
up the handset in step 2 (KX-FP121/KX-FM131 only).  
DIGITAL SP-PHONE  
(KX-FP121/KX-FM131)  
Note:  
●
If you do not answer within 10 seconds of the distinctive ring;  
— If in the FAX ONLY, TEL or TEL/FAX mode, the line will be disconnected.  
— If in the TAD/FAX mode, your unit will play a greeting message and record an incoming voice message  
(KX-FP121/KX-FM131 only).  
49  
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Sending Faxes  
Sending a fax manually  
Document  
feeder tray  
Document guides  
Open the document feeder tray.  
1
Adjust the width of the document guides to the size  
of the document.  
2
Insert the document (up to 15 pages) FACE DOWN  
until a single beep is heard and the unit grabs the  
document.  
F
A
C
E
D
O
3
W
N
Display:  
STANDARD  
If necessary, press RESOLUTION repeatedly to  
select the desired setting (see below).  
4
5
MONITOR  
Lift the handset or press  
/
STOP  
RESOLUTION  
REDIAL/PAUSE  
START/SET/COPY  
. (This step is optional.  
DIGITAL SP-PHONE  
See note.)  
TEL=  
Dial the fax number.  
(KX-FP101)  
MONITOR  
6
7
Example:  
TEL=5678901  
DIGITAL SP-PHONE  
(KX-FP121/KX-FM131)  
When a fax tone is heard:  
Press START/SET/COPY , and replace the  
handset if using it.  
Note:  
●
If you cannot send a fax, confirm the  
OR  
problem by printing a journal report (p. 127)  
and see page 112 to solve the problem.  
Performing step 5 allows you to identify any  
possible problems in sending a fax. For the  
parties with whom you have experienced no  
problems, you can skip step 5. Dial the fax  
When the other party answers your call:  
Lift the handset if using the monitor and ask them  
to press their start button. When a fax tone is  
heard, press START/SET/COPY and replace the  
handset if using it.  
●
number and press START/SET/COPY  
.
CONNECTING.....  
To feed more than 15 pages at a time To select the resolution  
Insert the first 15 pages of the document. Add the  
extra pages (up to 15) before the last page is fed  
into the unit.  
Select the desired resolution according to the type  
of document.  
For printed or typewritten  
originals with normal-sized  
characters.  
STANDARD  
To redial the last number  
For originals with  
small printing.  
Press REDIAL/PAUSE  
.
FINE  
●
If the line is busy, the unit will automatically redial  
the number up to 2 times.  
For originals with  
minute printing.  
SUPER FINE  
●
During redial, the following will be displayed.  
For originals containing  
photographs, shaded  
drawings, etc.  
Display:  
WAITING REDIAL  
HALF TONE  
●
To cancel redialling, press STOP  
.
●
Using the fine, super fine or half tone setting will  
To stop transmission  
increase the transmission time.  
If the resolution setting is changed during  
feeding, it will be effective from the next sheet.  
The super fine resolution only works with other  
●
Press STOP  
.
To eject the document, press STOP again.  
●
compatible fax machines.  
50  
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Sending Faxes  
Sending a fax using the One-Touch Dial  
Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 38).  
Open the document feeder tray.  
Document  
1
Document guides  
feeder tray  
Adjust the width of the document guides to the size  
2
of the document.  
Insert the document (up to 15 pages) FACE DOWN  
F
A
C
E
3
D
O
until a single beep is heard and the unit grabs the  
document.  
W
N
Display:  
STANDARD  
If necessary, press RESOLUTION repeatedly to  
select the desired setting (p. 50).  
4
5
STOP  
For stations 1–3  
Press the desired One-Touch Dial key.  
RESOLUTION  
START/SET/COPY  
One-Touch  
Dial keys  
For stations 4–6  
EASY DIAL  
LOWER  
One-Touch Dial key.  
Press  
, then press the desired  
LOWER  
Example:  
FAX=<Sara>  
CONNECTING.....  
●
The unit will start transmission.  
Helpful hints:  
●
You can confirm the stored items on the display (p. 42)  
or on the telephone number list (p. 127).  
●
You can use the EASY DIAL directory to select the  
station name instead of using the One-Touch Dial  
EASY DIAL  
keys. Rotate  
displayed, then press  
until the desired name is  
.
START/SET/COPY  
●
The connecting tone will be heard during dialling to tell  
you the status of the other party’s machine (p. 65).  
If your unit does not send a fax  
Fax auto redial  
Verify that the number dialled is answered by the  
other party’s machine.  
If the line is busy or there is no answer, the  
unit will automatically redial the number up to  
2 times.  
1. Lift the handset.  
●
This feature is also available for;  
2. For stations 1–3  
— sending a fax using the EASY DIAL  
directory (p. 52).  
Press the desired One-Touch Dial key.  
— delayed transmission (p. 57).  
During redial, the following will be displayed.  
For stations 4–6  
Press LOWER , then press the desired  
One-Touch Dial key.  
●
Display:  
To cancel redialling, press STOP  
WAITING REDIAL  
●
.
51  
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Sending Faxes  
Sending a fax using the EASY DIAL directory  
Before using this feature, program the desired names and telephone numbers into the directory (p. 40).  
Open the document feeder tray.  
Document  
feeder tray  
1
2
Document guides  
Adjust the width of the document guides to the size  
of the document.  
FACE DOWN  
Insert the document (up to 15 pages) FACE DOWN  
until a single beep is heard and the unit grabs the  
document.  
3
Display:  
STANDARD  
If necessary, press RESOLUTION repeatedly to  
select the desired setting (p. 50).  
4
5
STOP  
START/SET/COPY  
RESOLUTION  
Rotate  
until the desired name is  
EASY DIAL  
NAME/TEL NO.  
EASY DIAL  
displayed.  
Example:  
Alice  
NAME/TEL NO.  
●
To confirm the number, press  
.
Press  
.
START/SET/COPY  
6
FAX=<Alice>  
CONNECTING.....  
The unit will start transmission.  
●
Helpful hints:  
●
You can confirm the stored items on the display (p. 42)  
or on the telephone number list (p. 127).  
●
The connecting tone will be heard during dialling to tell  
you the status of the other party’s machine (p. 65).  
If your unit does not send a fax  
Verify that the number dialled is answered by  
the other party’s machine.  
Note:  
●
STOP  
If the desired name has not been stored, press  
and dial the number manually.  
1. Rotate  
until the desired name  
EASY DIAL  
is displayed.  
●
For further details about using the EASY DIAL, see  
page 42.  
2. Lift the handset.  
52  
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Sending Faxes  
Sending a fax by following the voice guide  
(KX-FP121/KX-FM131 only)  
You can send documents by following the voice guide. After transmission, the voice guide will turn off  
automatically.  
Press HELP two times.  
1
Display:  
1.SEND GUIDE  
HELP  
Press START/SET/COPY  
.
F
A
C
E
2
D
O
W
Voice guide:  
N
To transmit, insert the document face  
down until you hear the beep.  
Insert the document FACE DOWN until a single  
beep is heard and the unit grabs the document.  
3
Press the speaker phone button, then  
dial the phone number. When the fax  
tone is heard, press the start button.  
START/SET/COPY  
DIGITAL SP-PHONE  
Press  
.
DIGITAL SP-PHONE  
4
5
6
Dial the fax number.  
When a fax tone is heard, press  
START/SET/COPY  
.
Start transmission.  
Note:  
●
You can lift the handset instead of pressing  
in step 4.  
DIGITAL SP-PHONE  
53  
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Sending Faxes  
Documents you can send  
Minimum size  
Maximum size  
Effective scanning area  
Document weight  
Single sheet:  
45 g/m2 to 90 g/m2  
Scanned  
area  
Multiple sheets:  
60 g/m2 to 75 g/m2  
4 mm  
128 mm  
208 mm  
Paper width  
216 mm  
216 mm  
Note:  
●
Remove clips, staples or other similar fastening objects.  
Check that ink, paste or correction fluid has dried.  
Do not send the following types of documents. Use copies for fax transmission.  
— Chemically treated paper such as carbon or carbonless duplicating paper  
— Electrostatically charged paper  
●
●
— Heavily curled, creased or torn paper  
— Paper with a coated surface  
— Paper with a faint image  
— Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)  
54  
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Sending Faxes  
Sending report for confirmation  
The sending report will provide you with a printed record of fax transmission results.  
One of the following choices is available.  
ERROR: The sending report will print out only when fax transmission fails (pre-selected setting).  
ON:  
OFF:  
The sending report will always print out, indicating whether fax transmission is successful or not.  
The sending report will not print.  
MENU  
Press  
Press  
.
1
2
3
MENU  
/
Display:  
0 4  
1.SYSTEM SET UP  
SENDING REPORT  
, then  
.
1
2
5
8
0
3
6
9
Press START/SET/COPY  
.
4
7
MODE=ERROR  
▼▲  
Press  
or  
to select the desired setting.  
4
5
START/SET/COPY  
Press START/SET/COPY  
.
SETUP ITEM [ ]  
MENU  
Press  
.
6
Sample of a sending report  
SENDING REPORT  
Jan. 20 1999 01:19PM  
PAGES RESULT  
COMMUNICATION ERROR (43)  
CODE  
NO.  
START TIME  
USAGE TIME MODE  
SND  
OTHER FACSIMILE  
01 2345678  
Jan. 20 01:18PM 00'51  
00  
Error code  
(for service  
personnel  
use only)  
Communication  
message  
(p. 112)  
55  
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Sending Faxes  
Automatic journal report  
This feature prints a journal report automatically after every 35 new fax communications.  
After printing, only the oldest communication result will be erased when a new communication occurs.  
When this feature is deactivated, the unit will store the records of the fax communications, but will not print the  
journal report automatically.  
MENU  
Press  
Press  
.
1
2
3
4
MENU  
/
Display:  
2 2  
1.SYSTEM SET UP  
AUTO JOURNAL  
, then  
.
1
2
5
8
0
3
6
9
Press START/SET/COPY  
.
4
7
MODE=ON  
▼▲  
Press  
or  
to select the desired setting.  
●
If this feature is not required, select “OFF”.  
START/SET/COPY  
Press START/SET/COPY  
.
5
6
SETUP ITEM [ ]  
MENU  
Press  
.
Sample of a journal report  
JOURNAL  
Jan. 25 1999 05:22PM  
PAGES RESULT  
NO. OTHER FACSIMILE START TIME  
USAGE TIME MODE  
SND  
CODE  
01 3332222  
02 9998765  
03 John  
Jan. 21 02:14PM 00'45  
Jan. 21 03:17PM 00'58  
Jan. 21 05:18PM 00'48  
Jan. 22 10:35AM 02'45  
03'50  
OK  
OK  
OK  
01  
02  
01  
03  
05  
03  
RCV  
RCV  
SND  
SND  
RCV  
04 555556677  
05  
COMMUNICATION ERROR (43)  
OK  
OK  
Error code  
Communication  
message  
(p. 112)  
(for service  
personnel  
use only)  
56  
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Sending Faxes  
Delayed transmission  
(sending a fax at a specified time)  
Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take  
advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be  
reserved to take place up to 24 hours in advance.  
Insert the document FACE DOWN until a single  
beep is heard and the unit grabs the document.  
1
Display:  
STANDARD  
/
MENU  
Press  
Press  
.
2
3
4
5
F
A
C
1.SYSTEM SET UP  
DELAYED SEND  
E
D
O
W
N
, then 2 5 .  
Press START/SET/COPY  
.
MODE=OFF  
▼▲  
▼▲  
STOP  
One-Touch  
Dial keys  
Press  
or  
to select “ON”.  
MODE=ON  
START/SET/COPY  
MENU  
EASY DIAL  
Press START/SET/COPY  
.
6
FAX=  
Enter the fax number using the dial keypad,  
7
8
One-Touch Dial or  
.
EASY DIAL  
Press START/SET/COPY  
.
TIME=12:00AM  
Enter the transmission start time. Press  
select “AM” or “PM”.  
to  
9
Note:  
●
You can receive, transmit and copy  
Example: 11:30PM  
documents while delayed transmission is set.  
Press  
, then press  
until “PM” is  
1 1 3 0  
displayed.  
To cancel the delayed  
transmission setting  
TIME=11:30PM  
Press START/SET/COPY  
.
10  
11  
1. Press STOP while the unit is idle.  
SETUP ITEM [ ]  
Display:  
SEND CANCELED?  
MENU  
Press  
.
SEND AT 11:30PM  
YES: PRESS SET  
●
At the programmed time, the unit will  
automatically start transmission.  
2. Press START/SET/COPY  
.
57  
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Sending Faxes  
From memory  
The unit is able to scan and store documents into memory, and then transmit the stored document.  
The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution.  
For the CCITT No. 1 Test Chart, see page 131.  
Transmitting documents from memory  
Insert the document FACE DOWN.  
1
QUICK SCAN  
Enter the fax number using the dial keypad.  
2
F
A
C
E
D
O
W
N
Press  
.
QUICK SCAN  
3
●
The document will be fed into the unit and  
scanned into memory.  
After storing all of the pages, the unit will transmit  
the document.  
●
The amount of memory used will be shown as a  
percentage on the display.  
STOP  
Display:  
PAGES=01 05  
Amount of memory used (%)  
Note:  
●
The stored document will be automatically erased after transmission.  
●
●
To cancel the memory transmission, press STOP during or after scanning the document.  
If you select the fine, super fine or half tone resolution, the number of documents that can be sent will  
decrease.  
●
●
If the stored pages exceed the memory capacity, the transmission will be cancelled.  
If the other party’s fax number is written on the document, you can enter the number by referring to the  
document before inserting it.  
58  
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Sending Faxes  
Multiple stations  
This feature is useful for sending the same document to selected parties whose telephone numbers are stored  
in the One-Touch Dial or EASY DIAL directory. You must program the desired parties into one of the  
BROADCAST keys (One-Touch Dial keys 1, 2 or 3).  
Important:  
●
Before programming, make sure that the desired telephone numbers have been stored into the One-Touch  
Dial or EASY DIAL directory.  
●
The BROADCAST keys can be used as One-Touch Dial keys 1, 2 or 3 or as broadcast keys.  
These functions cannot be used at the same time.  
Programming the BROADCAST keys with telephone numbers  
DIRECTORY PROGRAM  
Press  
.
Press START/SET/COPY after entering  
all of the desired stations.  
1
6
7
Display:  
PRESS STATION  
REGISTERED  
PRESS STATION  
USE EASY DIAL  
USE EASY DIAL  
Press one of the BROADCAST keys.  
2
3
DIAL MODE  
▼▲  
▼▲  
●
To program another BROADCAST key,  
Press  
or  
to select “BROADCAST”.  
repeat steps 2 to 6.  
Example: BROADCAST 1  
DIRECTORY PROGRAM  
Press  
to exit  
the program.  
Press START/SET/COPY  
.
4
5
DIR=  
[000]  
LOWER  
Enter the station.  
BROADCAST  
One-Touch Dial keys  
/
/
a: Using the One-Touch Dial:  
For stations 1–3 which are not used as  
BROADCAST keys, press the preset  
One-Touch Dial key.  
For stations 4–6, press LOWER , then press  
the preset One-Touch Dial key.  
1
2
5
8
0
3
6
9
4
7
Example:  
b: Using the EASY DIAL directory:  
Rotate until the desired name is  
DIR=Margy [001]  
EASY DIAL  
displayed.  
EASY DIAL  
STOP  
START/SET/COPY  
DIRECTORY PROGRAM  
Example:  
Glen  
[001]  
Press START/SET/COPY  
.
Example:  
DIR=Glen  
[002]  
Note:  
●
To enter other stations, repeat this step (up to  
20 stations).  
●
If you make a mistake while programming,  
press STOP , then make the correction.  
Confirm the stored numbers by printing a  
broadcast list (p. 127).  
●
59  
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Sending Faxes  
Adding a new name and number  
Rotate  
until the desired  
EASY DIAL  
BROADCAST key is displayed.  
1
Example:  
<BROADCAST1>  
1
4
7
2
5
8
0
3
6
9
DIRECTORY PROGRAM  
Press  
Press  
Rotate  
.
2
3
4
ADD= DELETE=#  
to select “ADD”.  
Example:  
Cathy  
EASY DIAL  
START/SET/COPY  
DIRECTORY PROGRAM  
until the desired name is  
EASY DIAL  
displayed.  
Example:  
Rick  
Press START/SET/COPY  
.
5
REGISTERED  
Example:  
Sara  
●
To add other stations, repeat steps 4 and 5 (up to  
20 stations).  
DIRECTORY PROGRAM  
program.  
Press  
to exit the  
6
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Sending Faxes  
Erasing a stored name and number  
Rotate  
until the desired  
EASY DIAL  
BROADCAST key is displayed.  
1
Example:  
<BROADCAST1>  
1
4
7
2
5
8
0
3
DIRECTORY PROGRAM  
Press  
.
6
9
2
3
ADD= DELETE=#  
Press  
to select “DELETE”.  
●
The first name will be shown.  
STOP  
START/SET/COPY  
DIRECTORY PROGRAM  
Example:  
Bob  
EASY DIAL  
Rotate  
until the desired name is  
EASY DIAL  
4
displayed.  
Example:  
Dick  
●
If you do not want to erase the item, press  
STOP  
.
Press START/SET/COPY  
.
5
6
DELETE OK?  
YES: PRESS SET  
Press START/SET/COPY  
.
DELETED  
Example:  
Bob  
●
To delete other stations, repeat steps 4 to 6.  
DIRECTORY PROGRAM  
Press  
to exit the  
7
program.  
61  
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Sending Faxes  
Using the BROADCAST keys  
The document will be scanned and stored into memory when using the BROADCAST keys. After  
transmission, the stored document will be erased automatically.  
The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution.  
For the CCITT No. 1 Test Chart, see page 131.  
Insert the document FACE DOWN.  
1
2
Press the desired BROADCAST key.  
●
The document will be fed into the unit and  
F
A
C
E
D
scanned into memory. The unit will then transmit  
the data to each station, calling each number  
sequentially.  
O
W
N
Note:  
●
If you select the fine, super fine or half tone resolution,  
the number of pages that the unit can transmit will  
decrease.  
STOP  
●
If one of the stations is busy or does not answer, the  
station will be skipped. All skipped stations will be  
redialled up to 2 times after all of the other stations  
have been called.  
BROADCAST  
START/SET/COPY  
To cancel the broadcast setting  
1. Press STOP while the unit displays “BROADCASTING”.  
Display:  
SEND CANCELED?  
YES: PRESS SET  
2. Press START/SET/COPY  
.
Broadcast report  
After all of the transmissions have been completed, the unit will automatically print the following report.  
Sample of a broadcast report:  
BROADCAST REPORT 1  
Jan. 10 1999 03:36PM  
NO.  
START TIME  
USAGE TIME  
PAGES  
RESULT  
OTHER FACSIMILE  
01 Mike  
02 Peter  
03 Sam  
04 Kim  
Jan. 10 03:31PM  
Jan. 10 03:33PM  
Jan. 10 03:34PM  
Jan. 10 03:35PM  
01'10  
01'08  
01'09  
01'10  
OK  
OK  
OK  
OK  
02  
02  
02  
02  
TOTAL  
004'37  
008  
62  
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Sending Faxes  
Overseas mode  
You may experience difficulty when transmitting documents overseas. This feature makes sending documents  
easier as the transmission speed is slowed down. Before starting transmission, follow the steps below.  
MENU  
Press  
Press  
.
MENU  
/
1
2
3
Display:  
1.SYSTEM SET UP  
OVERSEAS MODE  
, then 2 3 .  
1
2
5
8
0
3
6
9
Press START/SET/COPY  
.
4
7
MODE=OFF  
▼▲  
▼▲  
Press  
or  
to select “ON”.  
MODE=ON  
4
START/SET/COPY  
●
If this feature is not required, select “OFF”.  
Press START/SET/COPY  
.
5
6
SETUP ITEM [ ]  
MENU  
Press  
.
Note:  
●
After transmission, this feature will turn off  
automatically.  
●
●
A slower transmission speed will lengthen the call  
duration. Therefore the calling charge may be higher.  
This feature is not available for transmission using the  
BROADCAST keys.  
63  
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Sending Faxes  
Error correction mode setting  
ECM stands for Error Correction Mode.  
You can send documents even if there is static interference on the telephone line, provided both the  
transmitting and receiving stations are ECM compatible.  
ON: The functions with ECM communication (pre-selected setting).  
OFF: The unit does not function with ECM communication.  
MENU  
Press  
Press  
.
MENU  
/
1
2
3
Display:  
1.SYSTEM SET UP  
ECM SELECTION  
, then 6 8 .  
1
2
5
8
0
3
6
9
Press START/SET/COPY  
.
4
7
MODE=ON  
▼▲  
Press  
or  
to select the desired setting.  
4
5
6
START/SET/COPY  
Press START/SET/COPY  
.
SETUP ITEM [ ]  
MENU  
Press  
.
Note:  
●
You cannot change the setting of this feature if there  
are stored documents in memory. Clear the stored  
documents first.  
64  
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Sending Faxes  
Connecting tone  
This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several  
seconds when you send a fax using the One-Touch Dial or EASY DIAL directory. This will tell you the status of  
the other party’s machine.  
— Fax tone:  
The other party’s machine is ready for reception.  
— Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or may have run  
out of paper. Check with the other party.  
— Busy tone:  
The other party’s machine is busy. Let the unit continue redialling or press STOP and try  
again later.  
This feature is set to “ON” as a pre-selected setting. If this feature is not required, you may turn it off.  
MENU  
Press  
Press  
.
MENU  
/
1
2
3
Display:  
7 6  
1.SYSTEM SET UP  
CONNECTING TONE  
, then  
.
1
2
5
8
0
3
6
9
Press START/SET/COPY  
.
4
7
MODE=ON  
▼▲  
Press  
or  
to select the desired setting.  
4
5
6
STOP  
START/SET/COPY  
●
If this feature is not required, select “OFF”.  
Press START/SET/COPY  
.
SETUP ITEM [ ]  
MENU  
Press  
.
Note:  
●
The connecting tone volume cannot be adjusted.  
65  
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Receiving Faxes  
Setting the unit to receive calls  
■
For KX-FP101  
Option A  
Option B  
To answer all voice and  
fax calls yourself.  
You have a separate  
telephone line just for  
fax calls.  
How you  
want the unit  
to receive  
calls  
Voice/Fax call  
Fax call  
TEL mode  
FAX ONLY mode  
(p. 70)  
(p. 71, 72)  
You have to  
set this.  
The AUTO ANSWER light  
should be OFF.  
The AUTO ANSWER light  
should be ON.  
●
●
If the AUTO ANSWER light is on,  
If the AUTO ANSWER light is off,  
press  
off.  
to turn it  
press  
on.  
to turn it  
AUTO ANSWER  
AUTO ANSWER  
When the unit rings, you must  
answer all calls.  
All incoming calls will be answered  
as faxes, and the unit will try to  
receive a fax.  
●
If you hear a fax calling tone (slow  
This is how  
the unit will  
operate.  
beep) or no sound is heard, press  
.
START/SET/COPY  
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Receiving Faxes  
Option C  
Other options  
Voice mail  
To receive fax calls  
without ringing.  
(The unit will only ring for voice  
calls.)  
If you have a voice mail  
service from your  
telephone company, you  
also need to subscribe to  
a Distinctive Ring service  
(p. 75).  
Remote activation  
If you answer a  
telephone in another  
room and hear the fax  
tone, you can activate  
the unit remotely by  
pressing 9 (p. 81).  
Voice call  
Fax call  
Distinctive ring  
service  
TEL/FAX mode  
(p. 76)  
If you subscribe to a  
distinctive ring pattern  
service, you can have an  
additional number on the  
same telephone line, with  
a different ringing pattern  
(p. 75).  
The AUTO ANSWER light  
should be ON.  
With PC  
If you have a computer  
attached to the same  
telephone line, see page  
83.  
●
If the AUTO ANSWER light is off,  
press  
on.  
to turn it  
AUTO ANSWER  
When receiving voice calls:  
The unit will ring.  
When receiving fax calls:  
The unit will receive fax documents  
without ringing.  
67  
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Receiving Faxes  
Setting the unit to receive calls  
■
For KX-FP121/KX-FM131  
Option A  
Option B  
To receive all voice and  
fax calls automatically.  
You have a separate  
telephone line just for  
fax calls.  
How you  
want the unit  
to receive  
calls  
Voice/Fax call  
Fax call  
TAD/FAX mode  
(Telephone Answering Device/  
Facsimile mode)  
FAX ONLY mode  
(p. 73, 74)  
(p. 96)  
PRE-SELECTED SETTING  
You have to  
set this.  
The AUTO ANSWER light  
should be ON.  
The AUTO ANSWER light  
should be ON.  
●
●
If the AUTO ANSWER light is off,  
If the AUTO ANSWER light is off,  
press  
on.  
to turn it  
press  
on.  
to turn it  
AUTO ANSWER  
AUTO ANSWER  
When receiving voice calls:  
The unit will activate the answering  
device and record voice messages.  
All incoming calls will be answered  
as faxes, and the unit will try to  
receive a fax.  
This is how  
the unit will  
operate.  
When receiving fax calls:  
The unit will activate the fax function  
to receive documents.  
68  
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Receiving Faxes  
Option C  
Option D  
Other options  
Voice mail  
If you have a  
voice mail  
To receive fax calls  
without ringing.  
(The unit will only ring for voice  
calls.)  
To answer all voice and  
fax calls yourself.  
service from  
your telephone  
company, you  
also need to  
subscribe to a  
Distinctive Ring  
service (p. 75).  
With PC  
If you have a  
computer  
Voice/Fax call  
Voice call  
Fax call  
attached to the  
same telephone  
line, see page  
83.  
TEL/FAX mode  
TEL mode  
(p. 76)  
(p. 70)  
Remote  
activation  
If you answer a  
telephone in  
another room  
and hear the  
fax tone, you  
can activate the  
unit remotely by  
The AUTO ANSWER light  
should be ON.  
The AUTO ANSWER light  
should be OFF.  
pressing  
(p. 81).  
9
●
●
If the AUTO ANSWER light is off,  
If the AUTO ANSWER light is on,  
press  
on.  
to turn it  
press  
off.  
to turn it  
AUTO ANSWER  
AUTO ANSWER  
Distinctive  
ring service  
If you subscribe  
to a distinctive  
ring pattern  
When receiving voice calls:  
The unit will ring.  
When the unit rings, you must  
answer all calls.  
service, you  
can have an  
additional  
number on the  
same telephone  
line, with a  
●
If you hear a fax calling tone (slow  
beep) or no sound is heard, press  
When receiving fax calls:  
The unit will receive fax documents  
without ringing.  
START/SET/COPY  
.
different ringing  
pattern (p. 75).  
69  
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Receiving Faxes  
TEL mode  
(answering all calls manually)  
If the AUTO ANSWER light is on, turn it off by pressing  
.
AUTO ANSWER  
Handset  
Display:  
TEL MODE  
When the unit rings, lift the handset to answer the  
call.  
1
2
When:  
— document reception is required,  
— a fax calling tone (slow beep) is heard, or  
— no sound is heard,  
Microphone  
(KX-FP121)  
(KX-FM131)  
AUTO ANSWER  
STOP  
FAX ON  
press START/SET/COPY  
.
START/SET/COPY  
CONNECTING.....  
DIGITAL SP-PHONE  
(KX-FP121/KX-FM131)  
OFF  
Replace the handset.  
3
●
The unit will start reception.  
Helpful hint:  
●
You can press  
instead of using  
DIGITAL SP-PHONE  
the handset (KX-FP121/KX-FM131 only).  
Note:  
●
●
For KX-FP101  
If you do not answer the call within 15 rings, the unit  
will temporarily switch to the fax and the caller can  
send documents.  
For KX-FP121/KX-FM131  
If you do not answer the call within 15 rings, the unit  
will temporarily activate the answering device. The  
greeting message will then be played. If the remote  
operation ID (p. 102) is entered during the greeting  
message, the unit will change to the TAD/FAX mode.  
To stop receiving the document  
Memory reception  
Press STOP  
.
When a printing problem is detected, the unit will  
temporarily store the received document into  
memory.  
While document is in memory, the unit will:  
— display an error message and the following  
message alternately.  
Friendly reception feature  
When you answer a call and hear a fax calling tone  
(slow beep), the unit will automatically start receiving.  
●
If this feature is not required, set to “OFF” (p. 84).  
Display:  
FAX IN MEMORY  
— alert you with slow beeps (memory reception  
alert).  
●
Follow the instructions on pages 112 to 114 to  
solve the problem and print the stored document.  
●
For memory capacity, see page 131.  
70  
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Receiving Faxes  
FAX ONLY mode  
(all calls are received as faxes)  
■
For KX-FP101  
Activating the FAX ONLY mode  
Select “FAX ONLY” in step 4 of feature setting #77  
(p. 78).  
1
If the AUTO ANSWER light is off, turn it on by  
2
pressing  
.
AUTO ANSWER  
Display:  
FAX ONLY MODE  
●
The number of rings before a call is answered can be  
changed (p. 72).  
AUTO ANSWER  
FAX ON  
Note:  
●
This mode should not be used with a telephone line  
which is used for both voice and fax calls. When the  
unit answers the call, fax communication is attempted  
with the other fax machine even if someone is trying to  
call you.  
ON  
If you have a telephone line just for receiving faxes, we recommend the  
following setup.  
Line 1 – Voice calls  
Line 2 – Fax calls  
Only a fax machine  
is connected.  
Example: One telephone line is used for voice calls and a separate telephone line for faxes. If someone  
sends a fax to Line 2, the fax machine will ring.  
71  
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Receiving Faxes  
■
For KX-FP101  
FAX ONLY mode ring count  
This setting determines the number of rings before the unit answers a call in the FAX ONLY mode.  
You can choose from 2 to 9 rings.  
Helpful hints:  
●
To answer a call before the unit does, increase the number of rings.  
●
If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your  
unit answered or not. Decrease the number of rings.  
MENU  
Press  
Press  
.
1
2
MENU  
/
Display:  
1.SYSTEM SET UP  
FAX RING COUNT  
, then 0 6 .  
1
2
5
8
0
3
6
9
4
7
Press START/SET/COPY  
.
3
4
5
6
RING=2  
▼▲  
Press  
or  
to select the desired number, or  
enter the number using the dial keypad.  
START/SET/COPY  
Press START/SET/COPY  
.
SETUP ITEM [ ]  
MENU  
Press  
.
72  
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Receiving Faxes  
■
For KX-FP121/KX-FM131  
Changing the AUTO ANSWER setting to the FAX ONLY mode  
MENU  
Press  
.
AUTO ANSWER  
TAD/FAX ON  
1
2
3
Display:  
1.SYSTEM SET UP  
AUTO ANSWER  
Press  
, then 7 7 .  
MENU  
/
ON  
Press START/SET/COPY  
.
MODE=TAD/FAX ▼▲  
1
2
5
8
0
3
6
9
Press  
or  
to select “FAX ONLY”.  
MODE=FAX ONLY ▼▲  
4
7
4
5
Press START/SET/COPY  
.
SETUP ITEM [ ]  
START/SET/COPY  
MENU  
Press  
.
Note:  
6
7
●
This mode should not be used with a  
telephone line which is used for both voice  
and fax calls. When the unit answers the  
call, fax communication is attempted with the  
other fax machine even if someone is trying  
to call you.  
If the AUTO ANSWER light is off, turn it on by  
pressing  
.
AUTO ANSWER  
FAX ONLY MODE  
●
●
The number of rings before a call is  
answered can be changed (p. 74).  
To change to the TAD/FAX or TEL/FAX mode,  
select “TAD/FAX” or “TEL/FAX” in step 4.  
If you have a telephone line just for receiving faxes, we recommend the  
following setup.  
Line 1 – Voice calls  
Line 2 – Fax calls  
Only a fax machine  
is connected.  
Example: One telephone line is used for voice calls and a separate telephone line for faxes. If someone sends  
a fax to Line 2, the fax machine will ring.  
73  
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Receiving Faxes  
■
For KX-FP121/KX-FM131  
FAX ONLY mode ring count  
This setting determines the number of rings before the unit answers a call in the FAX ONLY mode.  
You can choose from 2 to 9 rings.  
Helpful hints:  
●
To answer a call before the unit does, increase the number of rings.  
●
If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your  
unit answered or not. Decrease the number of rings.  
Select “FAX ONLY” in step 4 of feature setting #77  
(p. 73).  
1
MENU  
/
MENU  
Press  
.
2
3
4
Display:  
1.SYSTEM SET UP  
FAX RING COUNT  
0
6
Press  
, then  
.
1
2
5
8
0
3
6
9
4
7
Press START/SET/COPY  
.
RING=2  
▼▲  
START/SET/COPY  
Press  
or  
to select the desired number, or  
5
6
7
enter the number using the dial keypad.  
Press START/SET/COPY  
.
SETUP ITEM [ ]  
MENU  
Press  
.
74  
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Receiving Faxes  
Distinctive Ring service  
(ring pattern detection feature)  
This feature is only for use if you subscribe to a Distinctive Ring service from your telephone  
company. For more information on the availability of this service, please contact your telephone  
company before setting this feature on your unit.  
The distinctive ring service gives you an additional phone number on a single telephone line, with a different  
ringing pattern.  
When you wish to use the additional phone number as a facsimile telephone number, set the ring pattern  
detection feature to ON. When the unit detects a call matching the distinctive ring pattern, it will activate the  
fax function.  
Setting the Distinctive Ring pattern  
MENU  
Press  
.
1
2
3
4
MENU  
/
Display:  
1.SYSTEM SET UP  
Press  
, then 3 1 .  
RING DETECTION  
1
2
5
8
0
3
6
9
Press START/SET/COPY  
.
4
7
MODE=OFF  
▼▲  
▼▲  
Press  
or  
to select “ON”.  
MODE=ON  
START/SET/COPY  
●
If this feature is not required, select “OFF”.  
Press START/SET/COPY  
.
5
6
SETUP ITEM [ ]  
MENU  
Press  
.
Note:  
●
The unit will automatically answer a Distinctive Ring  
call after the second ring regardless of the AUTO  
ANSWER, receive mode or ring count setting.  
75  
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Receiving Faxes  
TEL/FAX mode  
(receiving voice calls with rings and fax calls without  
rings when you are near the unit)  
Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing.  
When a call is received, the unit will work as follows. If you have an extension telephone connected, see next  
page.  
The following message will  
be played after the TEL/FAX  
delayed rings.  
(KX-FP121/KX-FM131 only)  
The unit will ring up to  
3 times.***  
Hello! To send a fax, start  
transmission.  
To speak with someone,  
Silent fax recognition  
Answer the call.  
ring count  
please wait.  
OR  
If the call is not answered,  
the following message  
will be played.****  
(KX-FP121/KX-FM131 only)  
No one is available to  
take your call right now.  
Please try again later.  
Thank you.  
Voice call  
The unit will not ring.*  
TEL/FAX delayed  
ring count  
The unit will automatically  
activate the fax function for fax  
machines that do not send a fax  
calling tone.  
A call is  
received.  
The unit will  
automatically receive  
documents without  
ringing.  
Fax calling tone**  
* ** A telephone fee will be charged to the caller from this point.  
* ** A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not have  
this capability.  
*** While ringing, the unit will emit a different ring back tone to the calling party.  
****You can record your own greeting message (p. 94)(KX-FP121/KX-FM131 only).  
Note:  
●
The unit will display the following when a call is received.  
Display:  
INCOMING CALL  
●
The ringer should be on (p. 33).  
76  
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Receiving Faxes  
Ring pattern when an extension telephone is connected  
■
For KX-FP101: If you absolutely must use another phone on the same phone line, you can disengage the  
TEL/FAX mode on a call by call basic by pressing  
communicating.  
0 before the fax machine begins  
Once the fax machine has activated, the only way to turn it off is by pressing STOP on the unit.  
■
For KX-FP121/KX-FM131: See the instructions below.  
The following message  
will be played after the  
TEL/FAX delayed rings.  
(KX-FP121/KX-FM131 only)  
The unit will ring up to  
3 times.***  
■
For KX-FP101  
The extension telephone will not ring  
but you can answer the call with the  
extension telephone as shown below.  
1. Lift the handset.  
Silent fax recognition  
ring count  
Answer  
the call.  
Hello! To send  
a fax, start  
2. Enter  
(pre-selected code)  
0
OR  
transmission.  
To speak with  
someone,  
while the ring back tone is heard.  
• The code number can be  
changed (p. 85).  
please wait.  
■
For KX-FP121/KX-FM131  
The extension telephone will not ring.  
If the call is not answered,  
the following message  
will be played.****  
Voice call  
The extension telephone will  
ring twice.*  
(KX-FP121/KX-FM131 only)  
TEL/FAX delayed ring count  
No one is available to  
take your call right now.  
Please try again later.  
Thank you.  
A call is  
received.  
The unit will automatically  
activate the fax function for  
fax machines that do not  
send a fax calling tone.  
The unit will not ring.  
Fax calling tone**  
The unit will automatically  
receive documents  
without ringing.  
TEL/FAX delayed ring count:  
Up to 9 ring signals will be generated before the unit answers, depending on feature setting #78 on page 80.  
In the TEL/FAX mode, the unit will not generate an audible ring during this time.  
Silent fax recognition ring count:  
The unit generates audible rings to indicate that it is receiving a voice call. 3 to 6 rings will be generated,  
depending on feature setting #30 on page 80. This signal will not ring at an extension telephone.  
77  
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Receiving Faxes  
■
For KX-FP101  
Changing the AUTO ANSWER setting to the TEL/FAX mode  
MENU  
Press  
.
AUTO ANSWER  
1
2
FAX ON  
Display:  
1.SYSTEM SET UP  
Press  
, then 7 7 .  
MENU  
/
ON  
AUTO ANSWER  
Press START/SET/COPY  
.
3
4
MODE=FAX ONLY ▼▲  
1
2
5
8
0
3
6
9
4
7
Press  
or  
to select “TEL/FAX”.  
MODE=TEL/FAX ▼▲  
START/SET/COPY  
Press START/SET/COPY  
.
5
6
7
SETUP ITEM [ ]  
Press MENU  
.
If the AUTO ANSWER light is off, turn it on by  
Note:  
pressing  
.
AUTO ANSWER  
●
To return to the FAX ONLY mode, select  
“FAX ONLY” in step 4.  
TEL/FAX MODE  
We recommend the following setup.  
Only a fax machine is  
connected and you are  
always near the fax machine.  
78  
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Receiving Faxes  
■
For KX-FP121/KX-FM131  
Changing the AUTO ANSWER setting to the TEL/FAX mode  
Select “TEL/FAX” in step 4 of feature setting #77  
(p. 73).  
AUTO ANSWER  
1
TAD/FAX ON  
If the AUTO ANSWER light is off, turn it on by  
2
pressing  
.
AUTO ANSWER  
ON  
Display:  
TEL/FAX MODE  
●
The unit will play the TEL/FAX greeting message.  
1
4
7
2
5
8
0
3
6
9
We recommend the following setup.  
Only a fax machine is  
connected and you are  
always near the fax machine.  
79  
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Receiving Faxes  
TEL/FAX delayed ring count  
This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can  
choose from 2 to 9 rings.  
This setting does not need to be changed if an extension telephone is not connected.  
MENU  
Press  
Press  
.
MENU  
/
1
2
3
4
5
6
Display:  
1.SYSTEM SET UP  
TEL/FAX RING  
, then 7 8 .  
1
2
5
8
0
3
6
9
4
7
Press START/SET/COPY  
.
RING=2  
▼▲  
Press  
or  
to select the desired number, or  
enter the number using the dial keypad.  
START/SET/COPY  
Press START/SET/COPY  
.
Note:  
SETUP ITEM [ ]  
●
If the number of rings is increased, you may  
not be able to receive document from some  
older model fax machines which do not send  
a fax calling tone.  
MENU  
Press  
.
Silent fax recognition ring count  
When the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of rings can be  
changed up to 6.  
MENU  
Press  
Press  
.
MENU  
/
1
2
3
4
5
6
Display:  
1.SYSTEM SET UP  
SILENT FAX RING  
, then 3 0 .  
1
2
5
8
0
3
6
9
4
7
Press START/SET/COPY  
.
RING=3  
▼▲  
Press  
or  
to select the desired number, or  
enter the number using the dial keypad.  
START/SET/COPY  
Note:  
Press START/SET/COPY  
.
●
If the number of rings is increased, you may  
not be able to receive document from some  
older model fax machines which do not send  
a fax calling tone.  
SETUP ITEM [ ]  
MENU  
Press  
.
80  
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Receiving Faxes  
Extension telephone  
If you connect an extension telephone to the same line, you can receive fax documents using the extension  
telephone. You do not have to press START/SET/COPY on the unit.  
Important:  
●
Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.  
When the extension telephone rings, lift the  
handset of the extension telephone.  
1
To the same line  
When:  
2
— document reception is required,  
— a fax calling tone (slow beep) is heard, or  
— no sound is heard,  
press  
9 (pre-selected fax activation code)  
Extension telephone  
firmly.  
Note:  
●
You can change the fax activation code (see  
below).  
Hang up the handset.  
3
●
The unit will start reception.  
Fax activation code  
The fax activation code is required to receive faxes using an extension telephone (see above).  
Important:  
●
This code should be different from auto disconnection code (p. 85) and the remote operation ID (p. 102).  
MENU  
Press  
Press  
.
1
2
3
Display:  
4 1  
1.SYSTEM SET UP  
FAX ACTIVATION  
MENU  
/
, then  
.
Press START/SET/COPY  
.
1
2
5
8
0
3
6
9
MODE=ON  
▼▲  
4
7
Press  
or  
to select “ON”.  
4
5
●
If this feature is not required, select “OFF”.  
Press START/SET/COPY  
.
START/SET/COPY  
CODE= 9  
●
The display will show the pre-selected code.  
Enter the new code.  
6
●
This code can be from 2 to 4 digits in length  
Note:  
using 0 – 9, and  
.
●
If you subscribe to any special telephone  
company services which require a code, all  
or part of the fax activation code must be  
different from the service access code.  
The fax activation code should not be set to  
“0000”.  
Press START/SET/COPY  
.
7
8
SETUP ITEM [ ]  
●
MENU  
Press  
.
81  
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Receiving Faxes  
Other size documents  
When the size of the document sent by the other party is as large as, or larger than the recording paper, the  
unit can reduce each page of the document and print it out on the recording paper by programming a suitable  
reduction rate.  
The reduction rate is determined by a combination of the size of the recording paper and received document.  
Recommended reduction rates:  
Mode  
100%  
Size of recording paper  
Size of original document  
A4  
A4  
A4  
A4  
Letter  
A4  
92% (pre-selected)  
86%  
A4  
72%  
Legal  
A4  
= 210 mm x 297 mm  
Letter = 216 mm x 279 mm  
Legal = 216 mm x 356 mm  
MENU  
Press  
Press  
.
1
2
3
4
Display:  
3 6  
1.SYSTEM SET UP  
RCV REDUCTION  
MENU  
/
, then  
.
Press START/SET/COPY  
.
1
2
5
8
0
3
6
9
MODE=92%  
▼▲  
4
7
Press  
or  
to select the desired setting.  
●
If this feature is not required, press  
“100%”.  
to select  
START/SET/COPY  
Press START/SET/COPY  
.
5
6
SETUP ITEM [ ]  
MENU  
Press  
.
Note:  
●
Document usually has a heading on the top of each page which contains the sender’s name/telephone  
number. This increases the length of each page. Therefore using the reduction mode is recommended.  
If the appropriate reduction rate is not programmed, the document will be divided.  
If most of documents sent from the other party are as long as your recording paper and they have a long  
heading using a few lines, we recommend that selecting 86%.  
●
●
82  
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Receiving Faxes  
Memory reception alert  
When received document is stored into memory due to a problem, the unit will alert you with beep tones. If  
you hear slow beeps, clear the printing problem or supply paper to print the stored document. The beep tones  
will stop.  
MENU  
Press  
Press  
.
1
2
3
4
Display:  
1.SYSTEM SET UP  
RECEIVE ALERT  
MENU  
/
, then 4 4 .  
Press START/SET/COPY  
.
1
2
5
8
0
3
6
9
4
7
MODE=ON  
▼▲  
Press  
or  
to select the desired setting.  
●
If this feature is not required, select “OFF”.  
START/SET/COPY  
Press START/SET/COPY  
.
5
6
SETUP ITEM [ ]  
MENU  
Press  
.
Using the unit and a computer on the same line  
We recommend you use separate wall jacks for the unit and the computer.  
If you use the Multi-Function software (PANA LINK), follow the instructions on PANA LINK Software Guide  
(KX-FM131 only).  
Wall jack  
Fax machine  
Wall jack  
Computer  
Note:  
●
Set the TEL mode on the fax machine.  
●
The device which has the shortest ring count will answer a call first. Confirm the ring count for each device.  
83  
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Receiving Faxes  
Friendly reception  
The friendly reception feature allows you to receive fax document automatically without pressing  
START/SET/COPY (p. 70).  
When this feature is deactivated, you have to press  
you answer a fax call.  
to receive fax document each time  
START/SET/COPY  
MENU  
Press  
Press  
.
1
2
3
4
Display:  
1.SYSTEM SET UP  
MENU  
/
, then 4 6 .  
FRIENDLY RCV  
Press START/SET/COPY  
.
1
2
3
6
9
4
7
5
8
0
MODE=ON  
▼▲  
Press  
or  
to select the desired setting.  
●
If this feature is not required, select “OFF”.  
START/SET/COPY  
Press START/SET/COPY  
.
5
6
SETUP ITEM [ ]  
MENU  
Press  
.
84  
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Receiving Faxes  
Auto disconnection  
(KX-FP101 only)  
This feature allows you to answer a call with the extension telephone during the silent fax recognition rings in  
the TEL/FAX mode (p. 80). When you lift the handset of the extension telephone and enter (pre-selected  
0
code) while the ring back tone is heard, the unit will be disconnected and you can talk with the other party.  
Important:  
●
This code should be different from the fax activation code (p. 81).  
MENU  
Press  
Press  
.
1
2
3
4
5
Display:  
1.SYSTEM SET UP  
AUTO DISCONNECT  
MENU  
/
, then 4 9 .  
Press START/SET/COPY  
.
1
2
5
8
0
3
6
9
4
7
MODE=ON  
▼▲  
Press  
or  
to select “ON”.  
●
If this feature is not required, select “OFF”.  
START/SET/COPY  
Press START/SET/COPY  
.
CODE= 0  
●
The display will show the pre-selected code.  
Enter the new code.  
6
●
This code can be from 2 to 4 digits in length  
using 0 – 9, and  
.
Press START/SET/COPY  
.
7
8
SETUP ITEM [ ]  
MENU  
Press  
.
85  
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Receiving Faxes  
Pager call  
■
For KX-FP101  
This feature allows your unit to call your pager when your unit receives a fax document.  
MENU  
Press  
Press  
.
Press START/SET/COPY  
.
1
2
3
4
7
●
The unit will dial the stored pager number.  
Display:  
1.SYSTEM SET UP  
FAX PAGER CALL  
PAGER TEST  
, then 7 0 .  
Check that your pager receives a pager  
test call.  
8
9
10  
Press START/SET/COPY  
.
Press MONITOR  
.
MODE=OFF  
▼▲  
▼▲  
Press  
or  
to select “ON”.  
MODE=ON  
If the AUTO ANSWER light is off, turn it  
on by pressing  
.
AUTO ANSWER  
●
If this feature is not required, select “OFF”.  
AUTO ANSWER  
Press START/SET/COPY  
.
FAX ON  
5
6
NO.=  
/
Enter your pager number.  
MENU  
ON  
●
You can enter a total of 46 digits and/or pauses.  
Example:  
1 202 555 1234PPP12345678PPP5555#  
Your pager  
number  
1
4
7
2
5
8
0
3
6
9
Pauses  
Your pager access  
code, if required.  
Message you want displayed  
on your pager when your unit  
receives a fax.  
START/SET/COPY  
REDIAL/PAUSE  
(Pause)  
MONITOR  
How your unit and pager work  
Pager  
Pager  
company  
5
5
5
5
When your unit receives  
a fax document, it will call  
your pager company.  
Your pager  
company will  
call your pager.  
A few minutes later, your pager will display the same  
message you entered in step 6 above.  
(For example: 5555)  
If you have subscribed to a Caller IDservice and the  
Caller ID information (telephone number) is received,  
your pager will display the telephone number.  
86  
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Receiving Faxes  
■
For KX-FP121/KX-FM131  
This feature allows your unit to call your pager when your unit receives a fax document and/or incoming voice  
message.  
MENU  
Press  
Press  
.
Press START/SET/COPY  
.
1
2
3
4
7
●
The unit will dial the stored pager number.  
Display:  
1.SYSTEM SET UP  
PAGER CALL  
PAGER TEST  
, then 7 0 .  
Check that your pager receives a pager  
test call.  
8
9
10  
Press START/SET/COPY  
.
Press  
.
DIGITAL SP-PHONE  
MODE=OFF  
▼▲  
▼▲  
If the AUTO ANSWER light is off, turn it  
Press  
or  
to select “ON”.  
MODE=ON  
on by pressing  
.
AUTO ANSWER  
●
If this feature is not required, select “OFF”.  
AUTO ANSWER  
TAD/FAX ON  
Press START/SET/COPY  
.
5
6
NO.=  
/
MENU  
ON  
Enter your pager number.  
●
You can enter a total of 46 digits and/or pauses.  
Example:  
1 202 555 1234PPP12345678PPP  
1
4
7
2
5
8
0
3
6
9
Your pager  
number  
Pauses  
Your pager access  
code, if required.  
START/SET/COPY  
DIGITAL SP-PHONE  
REDIAL/PAUSE  
(Pause)  
How your unit and pager work  
Pager  
Pager  
company  
Example:  
Your unit received  
a fax document.  
2
2
When your unit receives  
a fax document and/or  
incoming voice message,  
it will call your pager  
company.  
Your pager  
company will  
call your pager.  
A few minutes later, your pager will beep and  
display as follows;  
— “11” : when your unit received a voice message.  
— “22” : when your unit received a fax document.  
●
If you have subscribed to a Caller ID service and  
the Caller ID information (telephone number) is  
received, your pager will display the telephone  
number before the number “11” or “22”.  
87  
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Receiving Faxes  
Film detection  
If this feature is activated, the display will show the following message when the remaining film will only print  
about 10 A4 size documents.  
Display:  
FILM NEAR EMPTY  
●
If you are using regular film cartridge with 100 m roll (p. 15) when the above message is displayed, the unit  
will also print a report.  
MENU  
Press  
Press  
.
1
2
3
4
Display:  
1.SYSTEM SET UP  
FILM DETECTION  
MENU  
/
, then 7 9 .  
Press START/SET/COPY  
.
1
2
5
8
0
3
6
9
MODE=ON  
▼▲  
4
7
Press  
or  
to select the desired setting.  
●
If this feature is not required, select “OFF”.  
START/SET/COPY  
Press START/SET/COPY  
.
5
6
SETUP ITEM [ ]  
MENU  
Press  
.
88  
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Receiving Faxes  
Receive polling  
(retrieving a fax placed on another party’s machine)  
This feature allows you to retrieve a document from another compatible machine. Therefore, you pay for the  
call, saving the sending party the call charge.  
Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.  
MENU  
Press  
four times.  
Display:  
1
2
3
4.POLLING  
Press START/SET/COPY  
.
FAX=  
Dial the fax number.  
Example:  
FAX=3331111  
Press START/SET/COPY  
.
4
CONNECTING.....  
The unit will start reception.  
●
MENU  
START/SET/COPY  
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Copying  
Making a copy  
The unit can make single or multiple copies (up to 99). Any transmittable document (p. 54) can be copied.  
Open the document feeder tray.  
Document  
feeder tray  
1
2
3
Document guides  
QUICK SCAN  
Adjust the width of the document guides to the size  
of the document.  
Insert the document (up to 15 pages) FACE DOWN  
until a single beep is heard and the unit grabs the  
document.  
F
A
C
E
D
O
W
N
Display:  
STANDARD  
●
Make sure the handset is on the cradle.  
If necessary, press RESOLUTION repeatedly  
to select the desired setting (p. 50).  
4
5
STOP  
Press START/SET/COPY  
.
RESOLUTION  
COLLATE  
NUMBER=1 [100%]  
START/SET/COPY  
EASY DIAL  
Enter the number of copies (up to 99).  
6
7
If necessary, choose an enlargement/reduction rate  
by rotating  
. See next page.  
EASY DIAL  
If you want to print collated copies, press  
Note:  
8
COLLATE  
(see below).  
until the following is displayed  
●
If a resolution is not selected, FINE resolution  
will be selected automatically.  
COLLATE=ON  
●
●
You can make or receive a voice call while  
making copies.  
After copying, the enlargement/reduction rate  
setting will return to “100%”.  
Press START/SET/COPY  
.
9
●
The unit will start printing.  
OR  
Press  
if you want to remove the  
QUICK SCAN  
To stop copying  
copy document for other uses.  
●
The unit will feed the document and scan it into  
Press STOP  
.
memory, then start printing.  
Printing collated copies  
The unit will print uncollated copies. You can also print collated copies. See the example below.  
Example: Making two copies of a 4 page original document  
Note:  
1
4
1
3
●
If you turn the collating feature on, the unit  
2
2
will store the document into memory and  
print it. If memory becomes full while storing,  
the unit will only print out the stored pages.  
After copying, the collating feature will turn  
off automatically.  
2
1
3
4
3
3
4
2
4
1
●
(Collated)  
(Uncollated)  
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Copying  
Choosing an enlargement/reduction rate  
The unit can make enlarged or reduced copies of a document.  
■
To enlarge a document:  
Select “200%” or “150%” by rotating  
to the right. The unit will only enlarge the center part of  
EASY DIAL  
the document and print it on two pages. See the examples below.  
Sample of an enlarged copy:  
200% example  
150% example  
Original document  
Area to be enlarged  
Enlarged copy  
Original document  
Area to be enlarged  
Enlarged copy  
A B C D  
A B C D  
B C  
B C  
E F G H  
E F G H  
F G  
F G  
■
To reduce a document:  
When you copy document that is longer than the recording paper, the unit can reduce the original  
document by programming a suitable reduction rate. The reduction rate is determined by the size of the  
recording paper and original document. Select from 92%, 86% and 72% by rotating  
left.  
to the  
EASY DIAL  
Recommended reduction rates:  
Mode  
Size of recording paper  
Size of original document  
100% (pre-selected)  
A4  
A4  
A4  
A4  
A4, Letter  
A4  
92%  
86%  
72%  
A4  
Legal  
A4  
= 210 mm x 297 mm  
Letter = 216 mm x 279 mm  
Legal = 216 mm x 356 mm  
Note:  
●
If the appropriate reduction rate is not programmed, the document may be divided and the top of the  
second sheet will be deleted.  
●
If the image at the bottom of the document is not copied when you copy a document as long as the  
recording paper, try 92% or 86%.  
91  
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Setup (KX-FP121/KX-FM131 only)  
TAD/FAX mode  
(using the built-in answering device and receiving voice  
and fax calls automatically)  
When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.  
If a fax call is detected, the unit will automatically receive faxes.  
If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice  
message.  
●
You can use either pre-recorded greeting message (p. 93) or your own greeting message (p. 94).  
Setting up the voice message and document reception  
Select “TAD/FAX” in step 4 of feature setting #77  
(p. 73).  
AUTO ANSWER  
TAD/FAX ON  
1
2
If the AUTO ANSWER light is off, turn it on by  
pressing  
.
AUTO ANSWER  
ON  
Display:  
TAD/FAX MODE  
●
The unit will play the TAD/FAX greeting message  
and the remaining time for recording incoming  
messages will be displayed.  
1
4
7
2
5
8
0
3
6
9
Example:  
TIME = 10m13s  
Note:  
●
Each incoming message recording time can be set (p. 110).  
●
●
●
For the total recording time, see “Memory Capacity” on page 131.  
When the remaining time is low, erase unnecessary messages from memory (p. 98, 104).  
While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not  
required, set to “OFF” (p. 111).  
92  
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Greeting (KX-FP121/KX-FM131 only)  
Pre-recorded greeting messages  
The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will  
be played to the caller.  
■ When the unit is ready to receive voice and fax calls:  
Hello! We are unable to answer right now.  
To send a fax, please start transmission.  
To leave a voice message, please speak after the beep.  
Thank you.  
■ When you record your own greeting message (p. 94):  
(Your own TAD/FAX greeting message)  
Note:  
●
If you erase your own greeting message, the pre-recorded greeting message above will be played  
automatically.  
■ When the unit detects a problem:  
Hello! We are unable to answer right now.  
To send a fax, please start transmission.  
To leave a voice message, please try again later.  
Thank you.  
MESSAGE FULL  
Hello! We are unable to answer right now.  
To send a fax, please try again later.  
To leave a voice message, please speak after the beep.  
Thank you.  
FAX MEMORY FULL  
MESSAGE FULL  
Hello! We are unable to answer right now.  
Please try again later.  
Thank you.  
and  
FAX MEMORY FULL  
Note:  
●
To clear the problem, see pages 113 and 114.  
93  
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Greeting (KX-FP121/KX-FM131 only)  
Recording your own greeting messages  
The recording time is limited to 16 seconds for the TEL/FAX greeting message. Record your message within  
12 seconds for best performance.  
You can choose either 16 seconds or 60 seconds of recording time for the TAD/FAX greeting message (p. 96).  
Suggested messages  
“This is (your name, business and/or telephone number). We are  
TAD/FAX greeting message  
TEL/FAX greeting message  
unable to answer right now. To send a fax, start transmission. To  
leave a message, speak after the beep. Thank you.”  
“This is (your name, business and/or telephone number). We are  
unable to answer right now. Please try again later. Thank you.”  
Note:  
●
If you do not record the TAD/FAX greeting message, the pre-recorded message will be played (p. 93).  
Make sure that the AUTO ANSWER setting is set  
to the desired mode (TAD/FAX or TEL/FAX mode)  
where you want to record a greeting message  
(p. 73).  
Speak clearly about 20 cm away from the  
microphone.  
1
4
5
●
The display will show the remaining  
recording time.  
Example: TAD/FAX greeting  
Press RECORD two times.  
2
3
TAD REC. 15s  
●
The display will show one of the following  
according to your selection in step 1.  
For the TAD/FAX greeting:  
When finished recording, press STOP  
.
●
The unit will repeat your message.  
Display:  
2.TAD GREETING  
You can adjust the volume using  
or  
.
PRESS START  
For the TEL/FAX greeting:  
2.T/F GREETING  
/
PRESS START  
Press  
.
START/SET/COPY  
●
A long beep will sound.  
●
The display will show one of the following  
according to your selection in step 1.  
For the TAD/FAX greeting:  
TAD REC. 16s  
For the TEL/FAX greeting:  
T/F REC. 16s  
Microphone  
STOP  
START/SET/COPY RECORD  
Note:  
●
If you make a mistake while recording,  
repeat from step 2.  
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Greeting (KX-FP121/KX-FM131 only)  
Checking your own recorded greeting messages  
To check your TAD/FAX  
greeting message  
To check your TEL/FAX  
greeting message  
1. Select “TAD/FAX” in step 4 of feature  
1. Select “TEL/FAX” in step 4 of feature  
setting #77 (p. 73).  
setting #77 (p. 73).  
2. If the AUTO ANSWER light is off, turn it on  
2. If the AUTO ANSWER light is off, turn it on  
by pressing  
.
by pressing  
.
AUTO ANSWER  
AUTO ANSWER  
If the AUTO ANSWER light is on, turn it off  
If the AUTO ANSWER light is on, turn it off  
once then on again.  
once then on again.  
Display:  
Display:  
TAD/FAX MODE  
TEL/FAX MODE  
●
●
The unit will play the TAD/FAX greeting  
message.  
The unit will play the TEL/FAX greeting  
message.  
Erasing your own recorded greeting messages  
Make sure that the AUTO ANSWER setting is set  
to the desired mode (TAD/FAX or TEL/FAX mode)  
where you want to erase the greeting message  
(p. 73).  
1
Press  
two times.  
ERASE  
2
●
The display will show one of the following  
according to your selection in step 1.  
For the TAD/FAX greeting:  
Display:  
2.TAD GREETING  
STOP  
PRESS START  
ERASE  
For the TEL/FAX greeting:  
2.T/F GREETING  
START/SET/COPY  
PRESS START  
Press  
.
START/SET/COPY  
3
4
ERASE GREETING?  
YES: PRESS SET  
●
To stop erasing, press STOP  
.
Note:  
●
If you erase your own recorded TAD/FAX  
greeting message, the pre-recorded greeting  
message will be played (p. 93).  
Press  
.
START/SET/COPY  
GREETING ERASED  
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Greeting (KX-FP121/KX-FM131 only)  
Recording time for the TAD/FAX greeting  
message  
You can choose either 16 seconds or 60 seconds of recording time.  
MENU  
Press  
Press  
Press  
.
MENU  
/
1
2
3
Display:  
1.SYSTEM SET UP  
, then 5 4 .  
GREETING TIME  
1
2
5
8
0
3
6
9
4
7
.
START/SET/COPY  
MODE=16s  
▼▲  
Press  
Press  
or  
to select the desired setting.  
START/SET/COPY  
4
5
.
START/SET/COPY  
SETUP ITEM [ ]  
MENU  
Press  
.
6
Note:  
●
If you change the greeting message time to  
60 seconds, we recommend that you tell the caller in  
your own TAD/FAX greeting message to press  
before starting fax transmission.  
9
●
If you change the greeting message time to  
16 seconds from 60 seconds, your own recorded  
TAD/FAX greeting message will be deleted and return  
to the pre-recorded message. If necessary, re-record  
your own greeting message (p. 94).  
96  
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Playing Messages (KX-FP121/KX-FM131 only)  
Listening to recorded messages  
When the unit has recorded new voice messages;  
— the PLAY MESSAGES indicator will flash,  
— the call counter will show the total number of recorded messages, and  
— slow beeps will sound if message alert (p. 110) is set to “ON”.  
When the PLAY MESSAGES indicator  
flashes  
CALLS  
(call counter)  
Press PLAY MESSAGES  
.
/
●
Only the new recorded messages will be played.  
When the PLAY MESSAGES indicator  
lights  
Press PLAY MESSAGES  
.
●
All messages will be played.  
PLAY  
MESSAGES  
Note:  
●
During playback, the display shows the recorded order of  
the messages.  
●
●
You can adjust the speaker volume using  
The number of calls in the call counter will not decrease  
until you erase the recorded messages.  
or  
.
FLASH/LIGHT  
Voice time/day stamp  
During playback, a synthesised voice will announce the  
time and day of the week when each message was  
recorded.  
97  
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Playing Messages (KX-FP121/KX-FM131 only)  
Erasing recorded messages  
Erase unnecessary messages to prevent memory from becoming full.  
Erasing a specific message  
Press  
ERASE  
to erase.  
while listening to the message you want  
Display:  
ERASING  
MESSAGE ERASED  
Erasing all the messages  
1. Press  
after listening to all of the messages.  
ERASE  
STOP  
Display:  
1.ALL MESSAGES  
PRESS START  
ERASE  
START/SET/COPY  
2. Press  
.
START/SET/COPY  
ERASE MESSAGES?  
YES: PRESS SET  
●
To stop erasing, press STOP  
.
3. Press  
.
START/SET/COPY  
ERASING  
ERASE COMPLETED  
98  
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Playing Messages (KX-FP121/KX-FM131 only)  
Functions while playing a message  
(repeating, skipping and stopping)  
Repeating a message  
Rotate  
one click to the left while listening  
EASY DIAL  
to the message you want to repeat.  
●
If you rotate  
to the left within 5 seconds  
EASY DIAL  
of the beginning of the message, the previous  
message will be played.  
●
To play back a specific message, rotate  
EASY DIAL  
to the left until you hear the message you want to  
repeat.  
SLOW  
QUICK  
STOP  
EASY DIAL  
Skipping a message  
PLAY MESSAGES  
Rotate  
one click to the right to play the  
EASY DIAL  
next message.  
Changing the playback speed  
Press  
(#) to play messages at one and a half  
QUICK  
times the original speed.  
Press  
(0) to play messages at half the original  
SLOW  
speed.  
●
To return to the original speed, press  
or  
QUICK  
again during quick or slow playback.  
SLOW  
Stopping playback  
Press STOP  
.
●
To resume playing the recorded messages, press  
PLAY MESSAGES within 1 minute.  
99  
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Recording (KX-FP121/KX-FM131 only)  
Memo message  
(leaving a message for others or yourself)  
To leave a private message for yourself or someone else, you can record a voice memo. This memo can be  
played back later, either directly or remotely.  
Press RECORD  
.
1
2
Display:  
1.MEMO MESSAGE  
PRESS START  
Press  
.
START/SET/COPY  
●
A long beep will sound.  
MEMO RECORDING  
Speak clearly about 20 cm away from the  
microphone.  
Microphone  
STOP  
3
4
RECORD  
START/SET/COPY  
When finished, press STOP  
.
Telephone conversation  
You can record a telephone conversation.  
During the telephone conversation, press  
1
RECORD  
.
Display:  
2WAY RECORDING  
To stop recording, press STOP or replace the  
handset.  
2
Note:  
●
There may be legal restrictions in your state on  
recording two-way telephone conversations. Inform the  
other party that the conversation is being recorded.  
A beep sounds every 15 seconds to notify the caller  
that the conversation is being recorded.  
RECORD  
STOP  
●
100  
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Remote Operation (KX-FP121/KX-FM131 only)  
Operating from a remote location  
The following operations can be performed from a remote location using a touch tone telephone.  
Program the remote operation ID (p. 102) and set the unit to the TAD/FAX mode before going out (p. 92).  
Dial Key  
Remote command  
Page  
105  
Dial Key  
Remote command  
Page  
104  
Skips the greeting message  
Erases a specific message  
0
4
Repeats a message  
Skips a message  
103  
103  
103  
103  
104  
104  
Erases all messages  
104  
105  
1
2
4
5
6
7
5
Changes to the TEL mode  
8 0  
Turns ON message transfer for  
incoming messages  
New message playback  
All message playback  
Room monitor  
105  
105  
8 1  
8 2  
Turns OFF message transfer for  
incoming messages  
Turns ON pager call for incoming  
messages  
8 3  
8 4  
105  
105  
Re-records a greeting message  
Stops re-recording of a greeting  
message  
Turns OFF pager call for  
incoming messages  
9
104  
Remote operation card  
Please cut out and carry this card for assistance when using the remote operation.  
Answering Device  
Remote Operation  
Notice of Remote Operation  
●
●
1. Call your unit.  
The remote operation is  
available only from a touch  
tone telephone when the unit  
is in the TAD/FAX mode.  
When the unit is in the TEL  
mode, call your unit and wait  
for 15 rings. The answering  
device will temporarily answer  
the line. Enter the remote  
operation ID during the  
2. Enter the remote operation ID  
during the greeting  
message.  
●
The new recorded  
messages will be played  
automatically.  
3. Press the remote command  
key(s) (see the reverse side)  
within 10 seconds.  
greeting message. The unit will  
switch to the TAD/FAX mode.  
When you press a key, press  
firmly.  
If there are no new  
messages in step 2, press  
the remote command key(s)  
within 4 seconds or wait for  
4 seconds, and all the  
recorded messages will be  
played back.  
●
●
To send a document, press  
9
. When a fax tone is  
heard, start transmission.  
101  
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Remote Operation (KX-FP121/KX-FM131 only)  
Setting the remote operation ID  
The remote operation ID is used to access the answering device.  
Choose any 3-digit number except a number using digits 0 or 7.  
Important:  
●
This code should be different from Fax activation code (p. 81).  
MENU  
MENU  
Press  
Press  
Press  
.
1
2
3
Display:  
1.SYSTEM SET UP  
REMOTE TAD ID  
, then 1 1 .  
1
4
7
2
5
8
0
3
6
9
.
START/SET/COPY  
ID=111  
START/SET/COPY  
Enter the desired number.  
4
5
Press  
Press  
.
START/SET/COPY  
SETUP ITEM [ ]  
MENU  
.
6
Key  
Remote command  
Key  
4
Remote command  
Skips the greeting  
message  
Erases a specific  
message  
0
1
2
4
5
Repeats a message  
Skips a message  
Erases all messages  
Changes to the TEL  
mode  
8 0  
New message playback  
All message playback  
Room monitor  
Turns ON message  
transfer  
8 1  
8 2  
5
6
Turns OFF message  
transfer  
Re-records a greeting  
message  
7
9
8 3  
8 4  
Turns ON pager call  
Turns OFF pager call  
Stops re-recording of a  
greeting message  
102  
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Remote Operation (KX-FP121/KX-FM131 only)  
From a remote touch tone telephone  
Listening to recorded messages  
Call your unit.  
1
Enter the remote operation ID during the TAD/FAX  
Voice guide example:  
2
greeting playback.  
●
The voice guide will tell you the number of new  
3 new messages.  
recorded messages and they will be played  
automatically.  
●
To repeat the new recorded messages, press 4 .  
●
To listen to all of the recorded messages, press  
5 .  
5 messages.  
When there are no new recorded  
messages  
The voice guide will be heard.  
Press 5 or wait for 4 seconds to listen to all of the  
recorded messages.  
No new messages.  
When memory is full  
The voice guide will be heard after playing the messages.  
Erase some or all of the messages (p. 98).  
Sorry, no more memory.  
Please erase unnecessary messages.  
During playback  
Repeating a message  
Press 1 to play the current message.  
●
If you press 1 within 5 seconds of the beginning of  
a message, the previous message will be played.  
Skipping a message  
Press 2 .  
103  
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Remote Operation (KX-FP121/KX-FM131 only)  
Erasing incoming messages from memory  
Erasing a specific message  
Press  
erase.  
4 while listening to the message you want to  
Voice guide example:  
●
A long beep and the voice guide will be heard.  
The unit will then continue with the next message.  
The message has been erased.  
Erasing all messages  
Press  
5 to erase all messages.  
●
A long beep and the voice guide will be heard.  
All messages have been erased.  
Other remote operations  
Monitoring the room  
Press 6 to monitor the sound in the room where the  
unit is installed.  
●
You can monitor the room sound for about 30 seconds.  
●
After 30 seconds, a beep sounds. To continue  
monitoring, press 6 again within 10 seconds.  
Recording a marker message  
After playing back the recorded messages, you can leave  
an additional message.  
1. Wait for the voice guide to tell you that the remote  
All messages have been played.  
operation has ended.  
2. Wait about 10 seconds for the voice guide to prompt  
you to leave a message.  
Please leave your name and message  
after the beep.  
3. Leave a message after the beep.  
Re-recording a greeting message  
You can change the contents of the greeting message for  
the TAD/FAX mode.  
1. Press 7 to start recording.  
●
A long beep will sound.  
2. Speak clearly up to 16 seconds.  
●
If you pause for over 2 seconds, 6 beeps will sound  
and the recording will stop. Repeat from step 1  
within 10 seconds.  
3. When finished, press 9 .  
●
The new greeting message will be played.  
104  
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Remote Operation (KX-FP121/KX-FM131 only)  
Skipping the greeting message  
Press 0 during the greeting message playback.  
●
The unit will skip the rest of the greeting message.  
Turning the message transfer on or off  
You must pre-program a transfer telephone number  
(p. 106) before using this feature.  
Voice guide example:  
Press 8 1 to turn ON the message transfer.  
Message transfer is set.  
Transfer phone number is 123456789.  
Press 8 2 to turn OFF the message transfer.  
Message transfer is off.  
●
If a transfer telephone number is not programmed, you  
cannot turn this feature ON. The voice guide will  
prompt you.  
Transfer phone number is not set.  
Turning the pager call on or off  
You must pre-program a pager number (p. 87) before  
using this feature.  
Press 8 3 to turn ON the pager call.  
Pager call is set.  
Pager number is 098765432.  
Press 8 4 to turn OFF the pager call.  
Pager call is off.  
●
If a pager number is not programmed, you cannot turn  
this feature ON. The voice guide will prompt you.  
Pager number is not set.  
Changing the receive mode to the  
TEL mode  
Press 8 0 to change the setting of the receive mode  
from TAD/FAX to TEL.  
●
You cannot return to the TAD/FAX mode in the same  
call. To return to the TAD/FAX mode, see below.  
Returning the receive mode to the TAD/FAX mode  
You can change the setting of the receive mode from TEL to TAD/FAX from a remote location.  
1 Call your unit and wait for 15 rings.  
●
The answering device will temporarily answer the line.  
2 Enter the remote operation ID during the greeting message.  
●
Your unit will switch to the TAD/FAX mode.  
105  
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Options (KX-FP121/KX-FM131 only)  
Transferring recorded messages to another  
telephone  
This feature allows your unit to call a designated telephone number each time an incoming voice message is  
recorded.  
Program the transfer telephone number first. When an incoming message is recorded in your unit, the  
message will be transferred. You can retrieve the message during the same call using the remote operation.  
●
This feature operates in the TAD/FAX mode.  
●
For details on the remote operation, see page 101.  
●
Use a touch tone telephone to access your unit.  
An incoming voice message is recorded in memory.  
Your unit calls the transfer telephone number.  
The transfer telephone rings, then answers the call.  
Your unit will play the message transfer greeting message.*  
Pre-recorded message:  
This is a telephone answering system.  
Please enter your remote ID for remote operation.  
within 60 seconds  
Enter the remote operation ID (p. 102).  
Retrieve the message using the remote operation (p. 101).  
* This message can be changed (p. 108).  
106  
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Options (KX-FP121/KX-FM131 only)  
Setting message transfer  
Press MENU  
.
MENU  
/
1
2
3
Display:  
1.SYSTEM SET UP  
Press  
Press  
, then 6 0 .  
MESSAGE TRANS.  
1
2
5
8
0
3
6
9
4
7
.
START/SET/COPY  
MODE=OFF  
▼▲  
Press  
or  
to select “ON”.  
4
5
●
If this feature is not required, select “OFF”.  
START/SET/COPY  
Press  
.
START/SET/COPY  
NO.=  
Enter the transfer telephone number.  
6
7
8
Example:  
NO.=3331111  
Press  
.
START/SET/COPY  
SETUP ITEM [ ]  
Press MENU  
.
Note:  
●
This feature can be turned on/off remotely from a touch  
tone telephone (p. 105).  
107  
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Options (KX-FP121/KX-FM131 only)  
Recording a message transfer greeting message  
The recording time is limited to 16 seconds. Record your message within 12 seconds for best performance.  
Suggested message  
“This is a transferred message from (your name, business and/or telephone number). Please enter your  
remote ID for remote operation.”  
Note:  
●
If you do not record a message, the pre-recorded message will be played (p. 106).  
Press MENU  
.
1
2
3
4
5
6
/
Display:  
1.SYSTEM SET UP  
Press  
Press  
Press  
Press  
, then 6 1 .  
TRNS-GREETING  
.
START/SET/COPY  
CHECK  
▼▲  
Microphone  
or  
to select “RECORD”.  
STOP  
RECORD  
▼▲  
START/SET/COPY  
MENU  
.
START/SET/COPY  
TRNS REC. 16s  
Speak clearly about 20 cm away from the  
microphone.  
●
The display will show the remaining recording  
time.  
Example:  
TRNS REC. 15s  
When finished recording, press STOP  
.
7
8
●
The unit will repeat your message. You can adjust  
the volume using or  
.
Press MENU  
.
To check your message  
To erase your message  
1. Press MENU  
,
6 1 ,  
1. Press MENU  
,
6 1 ,  
then  
.
then  
.
START/SET/COPY  
START/SET/COPY  
2. Press  
or  
to select “CHECK” in the  
2. Press  
or  
to select “ERASE” in the  
display.  
display.  
3. Press  
.
3. Press  
.
START/SET/COPY  
START/SET/COPY  
●
●
The unit will play your message.  
Your own message will be erased.  
4. To exit the program, press MENU  
.
4. To exit the program, press MENU  
.
●
The pre-recorded greeting message will  
be played when transferring a call.  
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Options (KX-FP121/KX-FM131 only)  
Ring count in the TAD/FAX mode  
This feature determines the number of rings before the unit answers a call in the TAD/FAX mode.  
You can choose from 2, 3, 4, 5, 6, 7, 8, 9, TOLL SAVER and RINGER OFF.  
TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any  
new voice messages. If the unit answers on the second ring, there is at least one new  
recorded message. If the unit answers on the fourth ring, there are no new recorded  
messages. To save the toll charges for the call, hang up immediately when you hear the third  
ring. The third ring indicates that there are no new recorded messages.  
RINGER OFF: The unit will answer without ringing.  
Helpful hints:  
●
To answer a call before the unit does, increase the number of rings.  
●
If you have difficulty in receiving faxes from machines that have an automatic transmission feature,  
decrease the number of rings.  
Select “TAD/FAX” in step 4 of feature setting #77  
(p. 73).  
MENU  
/
1
2
Press MENU  
.
Display:  
1.SYSTEM SET UP  
1
2
5
8
0
3
6
9
Press  
Press  
, then  
.
0
6
4
7
3
4
TAD RING COUNT  
.
START/SET/COPY  
RING=2  
▼▲  
START/SET/COPY  
Press  
Press  
or  
to select the desired setting.  
5
6
.
START/SET/COPY  
SETUP ITEM [ ]  
Press MENU  
.
7
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Options (KX-FP121/KX-FM131 only)  
Incoming message recording time  
You can choose from two recording times for an incoming message.  
VOX (unlimited): The unit will record an incoming message as long as the caller talks (pre-selected setting).  
1 MIN (1 minute): The unit will record each incoming message up to 1 minute.  
Press MENU  
.
MENU  
/
1
2
3
Display:  
1.SYSTEM SET UP  
Press  
Press  
, then 1 0 .  
RECORDING TIME  
1
2
5
8
0
3
6
9
.
START/SET/COPY  
4
7
MODE=VOX  
▼▲  
Press  
Press  
or  
to select the desired setting.  
4
5
START/SET/COPY  
.
START/SET/COPY  
SETUP ITEM [ ]  
Press MENU  
.
6
Message alert  
(beeps when a voice message is received)  
When this feature is on, the unit will let you know with slow beeps that a caller’s message has been recorded.  
Press MENU  
.
MENU  
/
1
2
Display:  
1.SYSTEM SET UP  
Press  
Press  
, then 4 2 .  
MESSAGE ALERT  
1
2
5
8
0
3
6
9
4
7
.
START/SET/COPY  
3
4
MODE=OFF  
▼▲  
Press  
or  
to select “ON”.  
START/SET/COPY  
MODE=ON  
▼▲  
●
If this feature is not required, select “OFF”.  
Press  
.
START/SET/COPY  
5
6
SETUP ITEM [ ]  
Press MENU  
.
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Options (KX-FP121/KX-FM131 only)  
Recording time alert  
(beeps when memory is almost full)  
When there is less than 60 seconds of recording time for incoming messages, the unit will alert the user with  
slow beeps.  
Press MENU  
.
MENU  
/
1
2
Display:  
1.SYSTEM SET UP  
4
3
Press  
Press  
, then  
.
REC. TIME ALERT  
1
2
5
8
0
3
6
9
4
7
.
START/SET/COPY  
3
4
MODE=OFF  
▼▲  
Press  
or  
to select “ON”.  
START/SET/COPY  
MODE=ON  
▼▲  
●
If this feature is not required, select “OFF”.  
Press  
.
START/SET/COPY  
5
6
SETUP ITEM [ ]  
Press MENU  
.
Incoming message monitor  
When a call is received with the answering device, the incoming messages (ICM) will be heard from the  
speaker during the call. If you do not want the messages to be heard by other persons who share your unit,  
set this feature to “OFF”.  
Press MENU  
.
MENU  
/
1
2
3
Display:  
1.SYSTEM SET UP  
Press  
Press  
, then 6 7 .  
ICM MONITOR  
1
2
5
8
0
3
6
9
.
START/SET/COPY  
4
7
MODE=ON  
▼▲  
Press  
or  
to select the desired setting.  
4
5
●
If this feature is not required, select “OFF”.  
START/SET/COPY  
Press  
.
START/SET/COPY  
SETUP ITEM [ ]  
Press MENU  
.
6
111  
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Error Messages  
Reports  
If your unit cannot send a fax, check the following.  
– The number you dialled is correct.  
– The other party’s machine is a facsimile.  
If the problem remains, correct it by following the communication message printed on the sending and journal  
reports (p. 55, 56).  
Communication message  
Error code  
Cause & Remedy  
●
COMMUNICATION ERROR  
41–72  
FF  
A transmission or reception error occurred. Try again or check  
with the other party.  
●
●
DOCUMENT JAMMED  
—
The document is jammed. Remove the jammed document (p. 120).  
ERROR-NOT YOUR UNIT  
54, 59  
70  
A transmission or reception error occurred because of a problem  
with the other party’s fax machine. Check with the other party.  
●
●
MEMORY FULL  
NO DOCUMENT  
—
—
The document was not received due to memory being full.  
The document was not fed into the unit properly. Reinsert the  
document and try again.  
●
●
●
OTHER FAX NOT RESPOND  
—
The other party’s fax machine was busy or ran out of recording  
paper. Try again.  
The document was not fed properly. Reinsert the document and  
try again.  
The other party’s fax machine rings too many times. To send a  
fax manually, dial the number, confirm the fax tone, and press  
START/SET/COPY  
.
●
The other party’s machine is not a facsimile. Check with the  
other party.  
●
●
The number you dialled is not in service.  
PC FAIL OR BUSY  
—
The PC cannot control the fax functions. The printer cable is not  
connected correctly, or the software is not running on the PC.  
●
●
●
PRESSED THE STOP KEY  
THE COVER WAS OPENED  
OK  
—
—
—
STOP was pressed and fax communication was cancelled.  
The cover was opened. Close it and try again.  
Fax communication was successful.  
Display  
If the unit detects a problem, one or more of the following messages will appear on the display.  
Display message  
Cause & Remedy  
●
There is something wrong with the unit. Contact our service personnel.  
CALL SERVICE  
CHECK COVER  
●
●
The cover is open. Close it.  
The document is not fed into the unit properly. Reinsert the document. If  
misfeeding occurs frequently, clean the document feeder rollers and try again  
(p. 126). If the problem remains, adjust the feeder pressure (p. 121).  
CHECK DOCUMENT  
●
The film cartridge is not installed. Install it (p. 123–125).  
CHECK FILM  
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Error Messages  
Display message  
Cause & Remedy  
●
Memory (telephone numbers, parameters, etc.) has been erased. Re-program.  
CHECK MEMORY  
CHECK PAPER  
●
●
The recording paper is not installed or the unit has run out of paper. Install paper  
and press START/SET/COPY to clear the message.  
The recording paper is not fed into the unit properly or has jammed near the  
recording paper entrance. Clear the jammed paper and press START/SET/COPY  
to clear the message (see “When paper has jammed near the recording paper  
entrance” on page 119).  
Do not install folded or heavily curled paper in the paper tray.  
●
The unit has a document in memory. See the other displayed message  
instructions to print out the document.  
FAX IN MEMORY  
●
●
Memory is full of received document due to a lack of recording paper or a  
recording paper jam etc. Install paper or clear the jammed paper.  
When performing memory transmission, the document being stored exceeds the  
memory capacity of the unit. Transmit the entire document using manual or  
automatic transmission.  
FAX MEMORY FULL  
●
●
The film is empty. Replace the film or film cartridge (p. 123–125).  
The film is slack. Tighten it (see step 3 on page 123 and step 8 on page 125)  
and install again.  
FILM EMPTY  
●
The remaining film can print about 10 pages of A4 size documents. Prepare a  
new film or film cartridge (p. 15).  
FILM NEAR EMPTY  
●
●
The free starter film is empty. Replace the film or film cartridge (p. 123–125).  
FREE FILM EMPTY  
EASY DIAL FULL  
There is no space to store new stations in the EASY DIAL directory. Edit or  
erase unnecessary stations (p. 41).  
●
When making copy, the document being stored exceeds the memory capacity of  
the unit. Press STOP to clear the message.  
MEMORY FULL  
●
●
There is something wrong with the modem circuit. Contact our service personnel.  
MODEM ERROR  
NO FAX REPLY  
The other party’s fax machine is busy or has run out of recording paper. Try  
again.  
●
A recording paper jam occurred under the film cartridge. Clear the jammed  
paper (p. 118).  
PAPER JAMMED  
●
●
The unit is checking that there is no slack on the film. Wait a while.  
PLEASE WAIT  
The other party’s fax machine does not provide the polling function. Check with  
the other party.  
POLLING ERROR  
●
The other party’s fax machine is busy or has run out of recording paper. Try  
again.  
REDIAL TIME OUT  
REMOVE DOCUMENT  
●
●
The document is jammed. Remove the jammed document (p. 120).  
Attempted to transmit a document longer than 600 mm. Press STOP to  
remove the document. Divide the document into two or more sheets and try  
again.  
●
●
A transmission error occurred. Try again.  
The unit is too hot. Let the unit cool down.  
TRANSMIT ERROR  
UNIT OVERHEATED  
(continued)  
113  
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Error Messages / Operations  
The following will be shown on the KX-FP121/KX-FM131 only.  
Display message  
Cause & Remedy  
●
●
There is no room left in memory to record a voice message. Erase some or all  
of the messages (p. 98, 104).  
MESSAGE FULL  
(KX-FM131 only)  
The fax function cannot be operated by the PC. The RS232C cable is not  
connected correctly, or the software is not running on the PC.  
PC FAIL OR BUSY  
When a function does not work, check here  
before requesting help  
General  
Problem  
Cause & Remedy  
●
I cannot make and receive calls.  
The power cord or telephone line cord is not connected. Check  
the connections (p. 28).  
●
●
I cannot make calls.  
The dialling mode setting is wrong. Change the setting (p. 37).  
The unit does not work.  
Disconnect the unit from the telephone line and connect the line  
to a known working telephone. If the working telephone operates  
properly, contact our service personnel to have the unit repaired.  
If the working telephone does not operate properly, contact your  
telephone company.  
●
●
The unit does not ring.  
The ringer volume is set to off. Adjust it to a suitable level (p. 33).  
The unit displays “CHECK PAPER”  
though the paper is inserted.  
The paper is inserted halfway. Insert it correctly (p. 26, 27) and  
press START/SET/COPY to clear the message.  
●
The other party complains they only  
hear a fax tone and cannot talk.  
The FAX ONLY mode is set. Tell them the number is only used for  
faxes or change to another receive mode on your unit (p. 66–69).  
●
●
The speakerphone is not working.  
(KX-FP121/KX-FM131 only)  
Use the speakerphone in a quiet room.  
If you have difficulty hearing the other party, adjust the volume  
using  
or  
.
●
●
If parts of your conversation are cut off, you and the other party  
spoke at the same time. Speak alternately.  
The  
button does  
If this button is pressed during dialling, a pause will be inserted. If  
pressed immediately after a dial tone is obtained, the last number  
dialled will be redialled.  
REDIAL/PAUSE  
not function properly.  
●
●
The receive mode does not function  
as explained on pages 66 to 79.  
A Distinctive Ring pattern is set (p. 75).  
The TEL/FAX mode is set (p. 76–80).  
●
During programming, I cannot enter  
a code or ID number.  
All or part of the numbers are the same. Change the number  
(p. 81, 85, 102).  
●
The film runs out quickly.  
The HELP button, copy function, and reports use more film.  
114  
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Operations  
Fax – sending  
Problem  
Cause & Remedy  
●
●
●
I cannot send document.  
The other party’s fax machine is busy or has run out of paper. Try  
again.  
The other party’s machine is not a facsimile. Check with the other  
party.  
The other party’s fax machine rings too many times. Send the fax  
manually – dial the number, confirm the fax tone, then press  
START/SET/COPY  
.
●
The other party complains that  
letters on their received document  
are distorted.  
If your line has special telephone services such as call waiting,  
the service may have been activated during fax transmission.  
Connect the unit to a line that does not have these services.  
The extension telephone on the same line is off the hook. Hang  
up the extension telephone and try again.  
●
●
The other party complains that dirty  
patterns or black lines appear on  
their received document.  
The glass or rollers are dirty. Clean them (p. 126).  
●
●
I cannot make an international fax  
call.  
Use the overseas transmission mode (p. 63).  
Add two pauses at the end of the telephone number (p. 36) or  
dial manually.  
Fax – receiving  
Problem  
Cause & Remedy  
●
●
I cannot receive document  
automatically.  
The receive mode is set to the TEL mode. Set to the other mode.  
The time taken to answer a call is too long. Decrease the number  
of rings (p. 72, 74, 80, 109).  
●
●
The greeting message is too long. Shorten the message (p. 94).  
The display shows “CONNECTING.....”  
but faxes are not received.  
The incoming call is not a fax. Change the receive mode.  
●
The recording image is faint.  
The sender transmitted a faint document. Ask them to transmit a  
clearer copy of the document.  
●
●
The thermal head is dirty. Clean it (p. 126).  
The printing quality is poor.  
Some paper has instructions recommending which side to print  
on. Try turning the paper over.  
●
●
A blank sheet is ejected after the  
received document is printed out.  
The receiving reduction rate is not programmed correctly.  
Program the proper rate (p. 82).  
A black line appears on the received  
document.  
The center rib is dirty. Clean it (p. 126).  
115  
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Operations  
Receive mode  
Problem  
Cause & Remedy  
●
I cannot select the desired receive  
mode.  
If you want to set the TAD/FAX (KX-FP121/KX-FM131 only),  
FAX ONLY or TEL/FAX mode:  
– Select the desired mode using feature #77 (p. 73, 78), and  
– Press  
to turn on the AUTO ANSWER light.  
AUTO ANSWER  
AUTO ANSWER  
FAX ON  
ON  
●
If you want to set the TEL mode:  
– Press  
to turn off the AUTO ANSWER light.  
AUTO ANSWER  
AUTO ANSWER  
FAX ON  
OFF  
Copying  
Problem  
Cause & Remedy  
●
The unit does not make a copy.  
You cannot make a copy during programming. Make the copy  
after programming or stop the programming.  
●
●
A dirty pattern or a black line  
appears on the copied document.  
The glass or rollers are dirty. Clean them (p. 126).  
The center rib is dirty. Clean it (p. 126).  
●
●
The copied image is distorted.  
The printing quality is poor.  
The thermal head is dirty. Clean it (p. 126).  
Some paper has instructions recommending which side to print  
on. Try turning the paper over.  
●
The printing is faint.  
You may have used paper with a cotton and/or fiber content that  
is over 20%, such as letterhead or resume paper.  
Copy  
Original  
ABC  
●
●
The document is not copied properly.  
The copied document is blank.  
The film is not inserted correctly. Insert it correctly (p. 124, 125).  
The film is not inserted correctly. Insert it correctly (p. 124, 125).  
The film is not inserted correctly. Insert it correctly (p. 124, 125).  
●
A paper jam occurs during copying.  
Answering device (KX-FP121/KX-FM131 only)  
Problem  
Cause & Remedy  
●
●
No voice messages have been  
recorded in the TAD/FAX mode.  
The memory is full. Erase some or all of the messages  
(p. 98, 104).  
I cannot retrieve recorded messages  
from a remote telephone.  
Make sure that you use the remote operation ID correctly  
(p. 102).  
116  
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Operations  
If a power failure occurs  
●
The unit will not function.  
●
Fax transmission and reception will be interrupted.  
●
If delayed transmission is programmed and the start time has passed during a power failure, transmission  
will be attempted soon after power is restored.  
●
If fax document is stored in memory, they will be lost. When power is restored, a power down report will be  
printed out stating which contents in memory have been erased.  
Power down report  
The power down report will be automatically printed out after power is restored.  
The report will not be printed out if there are no documents stored in memory.  
Sample of a power down report  
POWER DOWN REPORT  
POWER DOWN AT:Jan. 05 1999 04:30AM  
RESTARTED AT:Jan. 05 1999 04:31AM  
<< WARNING >>  
CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN.  
FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.  
NO.  
01  
MODE  
RCV  
PAGES  
01  
FUNCTION  
OTHER FACSIMILE  
<FAX # NOT AVAIL.>  
MEMORY RECEIVE  
117  
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Jams  
Recording paper jams  
If the unit does not eject any recording paper during reception or copying, the recording paper has jammed.  
Remove the jammed paper.  
When paper has jammed under the film cartridge  
The display will show the following message.  
Display:  
PAPER JAMMED  
Remove the jammed paper as follows.  
Open the cover by pressing the cover open button.  
1
Film cartridge  
Remove the film cartridge.  
2
Cover open  
button  
Remove the jammed recording paper.  
3
If the film is slack, tighten it by winding the gears.  
4
Gears  
(Back)  
Incorrect  
Correct  
Tight  
(Front)  
Replace the film cartridge by first placing the front  
of the cartridge into the unit and then lowering the  
back of the cartridge, where there is an attached  
sticker, into place.  
5
6
Sticker  
Film  
cartridge  
Close the cover securely by pushing down on the  
dotted area at both ends.  
118  
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Jams  
When paper has jammed near the recording paper entrance  
The display will show the following message.  
Display:  
CHECK PAPER  
PRESS START  
Remove the jammed paper as follows.  
Pull the tension bar forward and hold open while  
pulling out the jammed recording paper from the  
recording paper entrance.  
1
Press START/SET/COPY to clear the message.  
2
Tension bar  
START/SET/COPY  
When paper has not been ejected even though “PAPER  
JAMMED” or “CHECK PAPER” is not displayed  
Confirm the recording paper exit. If there is any jammed paper, remove it as follows.  
Tilt the unit up and pull the jammed recording  
paper out of the recording paper exit.  
1
Remove the jammed recording paper from the  
recording paper exit.  
2
●
If you cannot remove the jammed paper, remove  
it by following the instructions on page 118.  
119  
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Jams  
Sending document jams  
If the unit does not release the document during feeding, remove the jammed document.  
Open the cover by pressing the cover open  
button.  
1
Remove the jammed document carefully.  
2
Close the cover securely by pushing down on  
3
the dotted area at both ends.  
Note:  
●
Do not forcibly pull out the jammed paper  
before opening the cover.  
Cover open  
button  
120  
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Jams  
Sending document does not feed, or multi-feeds  
If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.  
Green lever  
Open the cover by pressing the cover open  
button.  
1
2
Shift the position of the green lever by using an  
instrument with a pointed end, such as a paper  
clip.  
Left  
Right  
Left:  
When document multiple feed.  
Center: Standard position (pre-selected)  
Right: When document does not feed.  
Close the cover securely by pushing down on  
the dotted area at both ends.  
3
Note:  
●
When shifting the green lever, do not touch the  
surrounding parts.  
Cover open  
button  
121  
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Ink Film  
How much film you have left  
To check the amount of remaining film, proceed as follows. The display indicates the approximate amount of  
remaining film.  
Display:  
FILM E  
FILM E  
F
F
When the film indicator points to this position, the remaining film will  
print up to 20 pages of A4 size document. Prepare a new film cartridge  
for replacement.  
MENU  
Press  
.
MENU  
1
2
3
Display:  
1.SYSTEM SET UP  
Press  
, then 1 8 .  
FILM REMAIN  
1
4
7
2
5
8
0
3
6
9
Press START/SET/COPY  
.
FILM E  
F
Example:  
STOP  
Press STOP  
.
START/SET/COPY  
4
5
SETUP ITEM [ ]  
MENU  
Press  
.
122  
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Ink Film  
Replacing the film or film cartridge  
When the unit detects the end of the film, the following message will be displayed.  
The remaining film prints about 10 pages of A4 size document.  
Prepare a new film or film cartridge.  
Display:  
FILM NEAR EMPTY  
FILM EMPTY  
The film is empty. Install a new film or film cartridge.  
The following is available for replacement:  
KX-FA137A: Film cartridge  
●
Replacement film (KX-FA136A) can be installed in the cartridge after initial usage.  
To order, see page 15.  
■
Changing the film cartridge (KX-FA137A)  
Open the cover by pressing the cover open button.  
1
2
Film cartridge  
Remove the used film cartridge.  
Cover open  
button  
Remove the film stopper from the new film  
cartridge by pressing it up. Turn the film cartridge  
over so that the attached sticker is facing up.  
3
Turn over  
Sticker  
●
If the film is slack, tighten it by winding the  
gears.  
Film stopper  
Incorrect  
Correct  
Tight  
Replace the film cartridge by first placing the front  
of the cartridge into the unit and then lowering the  
back of the cartridge, where there is an attached  
sticker, into place.  
4
5
Sticker  
Close the cover securely by pushing down on the  
dotted area at both ends.  
Film  
cartridge  
●
The unit will check that film is installed correctly.  
The following message will be displayed.  
Display:  
PLEASE WAIT  
●
If the following message is displayed, the film  
cartridge is not inserted correctly.  
CHECK FILM  
Reinsert it correctly.  
123  
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Ink Film  
■
1
2
Changing the film (KX-FA136A)  
Open the cover by pressing the cover open button.  
Film cartridge  
Remove the film cartridge.  
Cover open  
button  
A
Unlock the four gears by ( ) pulling the top side  
Blue gear  
3
B
gears (blue and green gears) forward and (  
lifting up the bottom side gears (green gears).  
Remove the used film.  
)
A
Top side gears  
B
Green  
gear  
Green  
gear  
A
B
Bottom side gears  
Green gear  
Remove the four gears from the used film cores.  
4
5
Gears  
Caution:  
●
The film is not reusable. To order a new film, see  
page 15.  
Film cores  
Gears  
Insert the blue gear into the blue core of the new  
film.  
Blue core  
Blue gear  
Slots  
Guide tabs  
124  
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Ink Film  
Insert the three green gears into the remaining  
cores of the new film.  
6
7
8
Green gears  
Guide tabs  
Slots  
Insert the film into the cartridge so that the blue  
gear matches the “BLUE” on the cartridge.  
“BLUE”  
Blue gear  
●
The shiny side should be facing up.  
Film  
Cartridge  
A
Lock the four gears of the film by ( ) pushing  
B
back the top side gears and ( ) pushing down the  
Bottom  
Top  
Top side  
gears  
bottom side gears until they lock into place.  
side gear  
side gear  
Incorrect  
Correct  
Unlocked  
Locked  
A
●
If the film is slack, tighten it by winding the  
bottom side gears.  
B
Bottom  
side gears  
Incorrect  
Correct  
Tight  
Replace the film cartridge by first placing the front  
of the cartridge into the unit and then lowering the  
back of the cartridge, where there is an attached  
sticker, into place.  
9
Sticker  
Close the cover securely by pushing down on the  
dotted area at both ends.  
Film  
cartridge  
10  
●
The unit will check that the film is installed  
correctly. The following message will be displayed.  
Display:  
PLEASE WAIT  
●
If the following message is displayed, the film is  
not inserted correctly.  
CHECK FILM  
Reinsert it correctly.  
125  
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Cleaning  
Document feeder  
If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document,  
clean the document feeder.  
Disconnect the power cord and the telephone  
line cord.  
1
Telephone  
line cord  
Open the cover by pressing the cover open button.  
2
3
Power cord  
Clean the document feeder rollers, sub roller and  
rubber flap with a cloth moistened with isopropyl  
rubbing alcohol, and let all parts dry thoroughly.  
Cover open  
button  
Rubber flap  
Clean the white plate and glass with a soft dry  
cloth.  
Sub roller  
Document feeder rollers  
4
5
6
Close the cover securely by pushing down on the  
dotted area at both ends.  
Connect the power cord and the telephone line  
cord.  
Caution:  
Glass  
White plate  
●
Do not use paper products, such as paper towels  
or tissues, to clean the inside of the unit.  
Center rib  
■
Cleaning the center rib on the film cartridge:  
If a black line appears in the center of a copied or received  
document, remove the film cartridge, turn it over and clean  
Turn over  
the center rib with a soft dry cloth. Replace the film cartridge  
in its original position.  
Thermal head and black bar  
If dirty patterns or black or white bands appear on a copied or received document, clean the thermal head and  
black bar.  
Thermal head  
Disconnect the power cord and the telephone  
line cord.  
1
Open the cover by pressing the cover open button.  
2
3
Black bar  
Clean the thermal head and black bar with a cloth  
moistened with isopropyl rubbing alcohol, and let it  
dry thoroughly.  
Close the cover securely by pushing down on the  
dotted area at both ends.  
4
5
Connect the power cord and the telephone line  
cord.  
Caution:  
●
To prevent a malfunction due to static electricity,  
do not use a dry cloth and do not touch the  
thermal head directly with your fingers.  
126  
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Print Reports  
Printing the feature settings, telephone numbers, journal,  
printer test list, broadcast list and Caller ID list  
You can print out the following report and lists.  
Feature list: provides you with the current settings of the basic and advanced programming features  
(p. 135–139).  
Telephone number list: provides you with names and telephone numbers which are stored in the  
One-Touch Dial and EASY DIAL directory. The telephone number codes are as shown below.  
P: A pause has been entered.  
F: A recall has been entered.  
[ ]: A secret telephone number has been entered. (The telephone number is not printed.)  
Journal report: keeps records of fax transmissions and receptions. This report will be printed automatically  
after every 35 fax communications (p. 56).  
Printer test list: allows you to check the print quality of your unit. If the test print has a dirty pattern, or  
blurred points or lines, clean the thermal head (p. 126).  
Broadcast list: provides you with names and telephone numbers which are stored in the BROADCAST keys  
(p. 59–62).  
Caller ID list: keeps records of the last 35 callers after subscribing to a Caller ID service. This report will be  
printed automatically after every 35 callers (p. 48).  
MENU  
MENU  
Press  
two times.  
Display:  
1
2
2.PRINT REPORT  
For the feature list, press  
, then 1 .  
SETUP LIST  
1
4
7
2
5
8
0
3
6
9
For the telephone number list, press  
, then 3 .  
TEL NO. LIST  
For the journal report  
,
press  
, then 4 .  
JOURNAL REPORT  
STOP  
EASY DIAL  
START/SET/COPY  
For the printer test list  
,
press  
, then 5 .  
PRINTER TEST  
For the broadcast list  
,
press  
, then 6 .  
BROADCAST LIST  
For the Caller ID list  
,
press  
, then 8 .  
CALLER ID LIST  
Press START/SET/COPY to start printing.  
3
4
PRINTING  
●
To stop printing, press STOP  
.
●
After printing, the following will be displayed.  
Note:  
PRINT ITEM [ ]  
●
In step 2, you can select the desired item by  
rotating  
MENU  
Press  
.
.
EASY DIAL  
127  
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Fax Voice Guidance  
Fax voice guidance  
(KX-FP121/KX-FM131 only)  
You will hear the following voice guidance if this feature is set to on.  
Fax transmission start:  
Fax reception start:  
Start transmission.  
Start reception.  
Fax transmission result:  
Fax reception result:  
Transmission is complete.  
Transmission has failed.  
Reception is complete.  
Reception has failed.  
Transmission has been interrupted.  
Reception has been interrupted.  
If friendly reception (p. 84) is activated, the following messages will also be heard.  
Please hang up the handset for  
Start reception.  
reception.  
You can change this setting. The following choices are available.  
ON:  
OFF:  
The fax voice guidance will be heard at each transaction (pre-recorded setting).  
The fax voice guidance will not be heard.  
ERROR: The fax voice guidance will be heard only when fax transmission/reception fails.  
MENU  
Press  
Press  
.
1
2
Display:  
1.SYSTEM SET UP  
FAX GUIDANCE  
MENU  
/
, then 4 7 .  
Press START/SET/COPY  
.
1
2
5
8
0
3
6
9
3
MODE=ON  
▼▲  
4
7
Press  
or  
to select the desired setting.  
4
5
Press START/SET/COPY  
.
START/SET/COPY  
SETUP ITEM [ ]  
MENU  
Press  
.
6
128  
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Original Mode  
Original mode  
Use this feature when you need to transmit or copy a document with faint or dark writing.  
The following choices are available:  
NORMAL: Used for a document with normal writing (Pre-selected setting).  
LIGHT:  
Used for a document with faint writing.  
DARKER: Used for a document with dark writing.  
Set this feature before starting transmission or copying.  
MENU  
Press  
Press  
.
1
2
Display:  
1.SYSTEM SET UP  
ORIGINAL  
MENU  
/
, then  
.
5 8  
Press  
.
START/SET/COPY  
1
2
5
8
0
3
6
9
3
MODE=NORMAL  
▼▲  
4
7
Press  
Press  
or  
to select the desired setting.  
4
5
.
START/SET/COPY  
START/SET/COPY  
SETUP ITEM [ ]  
MENU  
Press  
.
6
Note:  
●
This feature will return to the normal mode after  
transmission or copying is completed.  
These settings are available in the standard, fine and  
super fine resolutions.  
●
129  
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Display Contrast / Reset  
Changing the display contrast  
Use this feature to adjust the display contrast.  
NORMAL: (Pre-selected setting)  
DARKER: Used when the display contrast is too light.  
MENU  
Press  
Press  
.
1
2
Display:  
, then 3 9 .  
1.SYSTEM SET UP  
LCD CONTRAST  
MENU  
/
Press START/SET/COPY  
.
3
1
2
5
8
0
3
6
9
MODE=NORMAL  
to select the desired setting.  
Press START/SET/COPY  
▼▲  
4
7
Press  
or  
4
5
.
START/SET/COPY  
SETUP ITEM [ ]  
MENU  
Press  
.
6
Resetting the advanced features  
Use this feature to return the advanced features (p. 135, 136 for KX-FP101 and p. 138, 139 for  
KX-FP121/KX-FM131) to their pre-selected settings, except the ECM communication.  
MENU  
Press  
Press  
.
1
2
MENU  
/
Display:  
, then 8 0 .  
1.SYSTEM SET UP  
SET DEFAULT  
Press START/SET/COPY  
.
1
2
5
8
0
3
6
9
3
4
5
4
7
RESET=NO  
▼▲  
▼▲  
Press  
Press  
or  
to select “YES”.  
RESET=YES  
RESET OK?  
STOP  
START/SET/COPY  
START/SET/COPY  
.
●
If this feature is not required, press STOP  
.
Press START/SET/COPY again for confirmation.  
6
RESET COMPLETED  
SETUP ITEM [ ]  
MENU  
Press  
.
7
130  
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Specifications  
Technical data about this product  
Applicable Lines:  
Document Size:  
Public Switched Telephone Network  
Max. 216 mm in width  
Max. 600 mm in length  
Effective Scanning Width:  
Recording Paper Size:  
Effective Printing Width:  
Transmission Time*:  
208 mm  
A4: 210 mm × 297 mm  
202 mm  
■
KX-FP101: Approx. 12 s/page (Original mode)**  
Approx. 30 s/page (G3 Normal mode)  
■
KX-FP121/KX-FM131: Approx. 8 s/page (Original mode)***  
Approx. 20 s/page (G3 Normal mode)  
Scanning Density:  
Horizontal: 8 pels/mm  
Vertical:  
3.85 lines/mm —STANDARD mode  
7.7 lines/mm —FINE/HALF TONE mode  
15.4 lines/mm —SUPER FINE mode  
Halftone Level:  
64-level  
Scanner Type:  
Contact Image Sensor (CIS)  
Printer Type:  
Thermal Transfer Printing  
Data Compression System:  
Modem Speed:  
Modified Huffman (MH), Modified READ (MR), Modified Modified READ (MMR)  
■
KX-FP101: 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback  
■
KX-FP121/KX-FM131:  
14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback  
5 °C – 35 °C, 20 % – 80 % RH (Relative Humidity)  
143 mm × 325 mm × 305 mm  
Operating Environment:  
Dimensions (H × W × D):  
Mass (Weight):  
Approx. 4.0 kg  
Power Consumption:  
Standby:  
Approx. 6.5 W  
Transmission: Approx. 15 W  
Reception:  
Copy:  
Maximum:  
Approx. 42 W (When receiving a 20% black document)  
Approx. 45 W (When copying a 20% black document)  
Approx. 150 W (When copying a 100% black document)  
Power Supply:  
220–240 V AC, 50/60 Hz  
Memory Capacity:  
Voice memory (KX-FP121/KX-FM131 only):  
Approx. 18 minutes of recording time including the greeting  
message****  
Fax memory: Approx. 28 pages of memory reception  
Approx. 25 pages of memory transmission  
(Based on the CCITT of No. 1 Test Chart in standard  
resolution, without using the Error Correction Mode.)  
CCITT No. 1 Test Chart  
* * Transmission speed depends upon the contents of the pages,  
resolution, telephone line conditions and capability of the  
receiving unit.  
** The 12 second speed is based upon the CCITT No. 1 Test  
Chart on the condition that memory transmission is performed.  
*** The 8 second speed is based upon the CCITT No. 1 Test  
Chart on the condition that memory transmission is performed.  
****Recording time may be reduced by the calling party’s  
background noise.  
Note:  
●
Any details given in these instructions are subject to change without  
notice.  
●
The pictures and illustrations in these instructions may vary slightly  
from the actual product.  
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Important Information  
Important information  
Instructions to customer  
Installation  
Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which  
has been authorised to be connected to your telephone service.  
Conditions relating to connection and operation of this Permitted Attachment are contained in  
Telecommunications General By-Law 220 (5).  
You are authorised to install this Permitted Attachment yourself by plugging it into the line socket of any  
regular telephone. You may connect it in place of your existing telephone or to any spare telephone socket  
installed in your premises.  
To disconnect your existing telephone you must first remove its plug from the line socket. You can then insert  
the plug of your Permitted Attachment into the socket and use your equipment.  
If the plug of your existing telephone cannot be readily removed, you will have to remove the screw securing it.  
To do this proceed as follows:  
1. Loosen screw “A” sufficiently to remove the socket cover. (See Fig. 1.)  
2. Remove screw “B” and withdraw the plug. (See Fig. 2.)  
3. Replace screw “B”. (See Fig. 3.) Ensure that it screws completely into the socket recess. (If the screw is  
too long, increase the hole depth or replace the screw with one 5 mm shorter.)  
4. Replace socket cover and tighten screw “A”. (See Fig. 4.)  
SOCKET  
PLUG  
SCREW  
“B”  
SCREW “A”  
Fig. 2  
Fig. 1  
TELEPHONE CORD  
Connect to the PLUG  
(
)
as shown in Fig. 1.  
SCREW “A”  
SCREW  
“B”  
SOCKET  
Fig. 4  
Fig. 3  
If you are satisfied with the operation of your telephone service after plugging in your Permitted Attachment,  
your installation is completed.  
You will be unable to connect this Permitted Attachment if your telephone service consists only of a wall  
phone or an old style telephone which is not connected by means of a modern plug and socket. In such cases  
a new socket will need to be installed.  
Should the Permitted Attachment not operate when plugged into a socket, it is either faulty or unsuitable for  
operation with your telephone service. It should be returned to the store where purchased.  
Service difficulties  
If at any time a fault occurs on your telephone service carry out the following checks before you call for service:  
●
Disconnect the Permitted Attachment and try using the service with the normal telephone.  
●
If the telephone service then operates satisfactorily, the fault is in your Permitted Attachment. Leave the  
Permitted Attachment disconnected and report the fault to its supplier or agent to arrange for repair.  
●
If when using the telephone the service is still faulty, report the fault to “Service Difficulties and Faults” for  
attention.  
You are required to keep this Permitted Attachment in good working order while it is connected to your  
telephone service. Its construction or internal circuit must not be modified in any way without permission.  
132  
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Index  
Index  
A
A4 paper guides . . . . . . . . . . . . . . . . . . . 24  
Error messages . . . . . . . . . . . . . . 112–114  
Extension telephone . . . . . . . . . . . . .77, 81  
Accessories . . . . . . . . . . . . . . . . . . . . . . 15  
Advanced features . . . . .138, 139, 135, 136  
(Resetting) . . . . . . . . . . . . . . . . . . . .130  
Alert  
(Memory reception) . . . . . . . . . . . . . .83  
(Message) . . . . . . . . . . . . . . . . . . . .110  
(Recording time) . . . . . . . . . . . . . . . .111  
AUTO ANSWER button . . . . . . . . . . .66–69  
AUTO ANSWER setting . . . . .70, 71, 73, 92  
Auto disconnection . . . . . . . . . . . . . . . . .85  
F
Facsimile telephone number . . . . . . . . . .32  
Fax activation code . . . . . . . . . . . . . . . . .81  
Fax auto redial . . . . . . . . . . . . . . . . . . . .51  
FAX ONLY mode . . . . . . . . . . . . . . . .71–74  
FAX ONLY ring count . . . . . . . . . . . .72, 74  
Fax pager . . . . . . . . . . . . . . . . . . . . .86, 87  
Fax voice guidance . . . . . . . . . . . . . . . .128  
Feature list . . . . . . . . . . . . . . . . . . . . . .127  
Feeder cleaning . . . . . . . . . . . . . . . . . .126  
Feeder jam . . . . . . . . . . . . . . . . . .120, 121  
Feeder pressure . . . . . . . . . . . . . . . . . .121  
Film . . . . . . . . . . . . . . . . . . . . . . . .122–125  
Film cartridge . . . . . . . . . . . . . . . .123–125  
Film detection . . . . . . . . . . . . . . . . . . . . .88  
Friendly reception . . . . . . . . . . . . . . .70, 84  
B
C
Basic features . . . . . . . . . . . . . . . .135, 137  
BROADCAST key . . . . . . . . . . . . . . .59, 62  
Broadcast list . . . . . . . . . . . . . . . . . . . .127  
Broadcast report . . . . . . . . . . . . . . . . . . .62  
Call counter . . . . . . . . . . . . . . . . . . . . . .97  
Caller ID . . . . . . . . . . . . . . . . . . . . . . . . .43  
Caller ID list . . . . . . . . . . . . . . . . . .48, 127  
CALLER ID SEARCH button . . . . . . 44–47  
Caller’s recording time . . . . . . . . . . . . . .110  
Character table . . . . . . . . . . . . . . . . . . . .31  
Cleaning . . . . . . . . . . . . . . . . . . . . . . . .126  
COLLATE button . . . . . . . . . . . . . . . . . . .90  
Communication messages . . . . . . . . . . .112  
Connecting tone . . . . . . . . . . . . . . . . . . .65  
Connections . . . . . . . . . . . . . . . . . . . .5, 28  
Copy  
G
H
Greeting message  
(Message transfer) . . . . . . . . . .116, 108  
(TAD/FAX) . . . . . . . . . . . . . . . . . .93–95  
(TEL/FAX) . . . . . . . . . . . .76, 77, 94, 95  
Handset cord . . . . . . . . . . . . . . . . . . .5, 28  
HANDSET MUTE button . . . . . . . . . .34, 35  
Handset receiver volume . . . . . . . . . . . . .33  
HELP button . . . . . . . . . . . . . . . . . . .16, 17  
HYPHEN key . . . . . . . . . . . . . . . . . .31, 38  
(Collated) . . . . . . . . . . . . . . . . . . . . . .90  
(Enlargement/reduction) . . . . . . . .90, 91  
(Multiple copies) . . . . . . . . . . . . . . . . .90  
COPY button . . . . . . . . . . . . . . . . . . . .9, 90  
I
J
L
Incoming message monitor . . . . . . . . . .111  
Ink film . . . . . . . . . . . . . . . . . . . . .123–125  
INSERT key . . . . . . . . . . . . . . . . . . .30, 31  
D
Date and time . . . . . . . . . . . . . . . . . . . . .29  
Delayed transmission . . . . . . . . . . . . . . .57  
Dialling mode . . . . . . . . . . . . . . . . . . . . .37  
DIGITAL SP-PHONE button . . . . .34, 35, 50  
Directory feature . . . . . . . . . . . . .40–42, 52  
DIRECTORY  
Jam . . . . . . . . . . . . . . . . . . . . . . . 118–121  
Journal auto print . . . . . . . . . . . . . . . . . .56  
Journal report . . . . . . . . . . . . . . . . .56, 128  
List  
(Broadcast) . . . . . . . . . . . . . . . . 62, 127  
(Caller ID) . . . . . . . . . . . . . . . . . 48, 127  
(Feature) . . . . . . . . . . . . . . . . . . . . .127  
(Journal) . . . . . . . . . . . . . . . . . . 56, 127  
(Printer test) . . . . . . . . . . . . . . . . . . .127  
(Sending) . . . . . . . . . . . . . . . . . . . . . 55  
(Telephone number) . . . . . . . . . . . . .127  
Location panel . . . . . . . . . . . . . . . . . .18–21  
Logo . . . . . . . . . . . . . . . . . . . . . . . . .30, 31  
LOWER key . . . . . . . . . . . . .38, 39, 51, 59  
PROGRAM button . . . 40, 41, 46, 59, 60  
Display  
(Contrast) . . . . . . . . . . . . . . . . . . . . .130  
(Error messages) . . . . . . . . . . .112–114  
Distinctive Ring service . . . . . . . . . . . . . .75  
Document feeder cleaning . . . . . . . . . . .126  
Document jam . . . . . . . . . . . . . . . . . . . .120  
Document size . . . . . . . . . . . . . . . .54, 131  
E
EASY DIAL  
(Making a voice call) . . . . . . . . . . . . .42  
M
Memory reception alert . . . . . . . . . . .70, 83  
Memory transmission . . . . . . . . . . . . . . .58  
Message alert . . . . . . . . . . . . . . . . . . . .110  
Message transfer . . . . . . . . . . . . . 116–108  
MONITOR button . . . . . . . . . . . . . . .34, 50  
Monitor volume . . . . . . . . . . . . . . . . . . . .33  
MUTE button . . . . . . . . . . . . . . . . . . .34, 35  
(Repeating the recorded messages) . .99  
(Selecting characters) . . . . . . . . . . . .31  
(Sending faxes) . . . . . . . . . . . . . . . . .52  
(Skipping the recorded messages) . . .99  
(Storing) . . . . . . . . . . . . . . . . . . . 40, 41  
ECM communication . . . . . . . . . . . . . . . .64  
Enlarge/Reduce copy . . . . . . . . . . . .90, 91  
ERASE button . . . . . . . . . . . .11, 47, 95, 98  
133  
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Index  
N
O
NAME/TEL NO. key . . . . . . . . . . . . . . . .42  
Ring count  
(FAX ONLY) . . . . . . . . . . . . . . . . .72, 74  
(TAD/FAX) . . . . . . . . . . . . . . . . . . . .109  
(TEL/FAX) . . . . . . . . . . . . . . . . . . . . .80  
Ring pattern detection . . . . . . . . . . . . . . .75  
Ringer volume . . . . . . . . . . . . . . . . . . . . .33  
One-Touch Dial  
(Making a voice call) . . . . . . . . . . . . .39  
(Sending faxes) . . . . . . . . . . . . . . . . .51  
(Storing) . . . . . . . . . . . . . . . . . . . . . . .38  
Original mode . . . . . . . . . . . . . . . . . . . .129  
Other size documents . . . . . . . . . . . . . . .82  
Overseas transmission mode . . . . . . . . .63  
Overview . . . . . . . . . . . . . . . . . . . . . . . .22  
S
SECRET key . . . . . . . . . . . . . . . . . . .38, 40  
Sending  
(Broadcast) . . . . . . . . . . . . . . . . .59–62  
(EASY DIAL) . . . . . . . . . . . . . . . . . . .52  
(From memory) . . . . . . . . . . . . . . . . .58  
(Manually) . . . . . . . . . . . . . . . . . . .7, 50  
(One-Touch Dial) . . . . . . . . . . . . . . . .51  
Sending document (Does not feed or  
multi-feeds) . . . . . . . . . . . . . . . . . . .121  
Sending jam . . . . . . . . . . . . . . . . . . . . .120  
Sending report . . . . . . . . . . . . . . . . . . . .55  
Set default . . . . . . . . . . . . . . . . . . . . . .130  
Silent fax recognition ring count . . . . . . . .80  
SLOW button . . . . . . . . . . . . . . . . . . . . .99  
Speaker volume . . . . . . . . . . . . . . . . . . .33  
Specifications . . . . . . . . . . . . . . . . . . . .131  
Storing  
P
Pager call . . . . . . . . . . . . . . . . . . . . .86, 87  
Paper guides . . . . . . . . . . . . . . . . . . . . .24  
Paper jam . . . . . . . . . . . . . . . . . . .118, 119  
Paper stacker . . . . . . . . . . . . . . . . . . . . .25  
Paper tray . . . . . . . . . . . . . . . . . . . . . .4, 24  
PAUSE button . . . . . . . . . . . . . . . . . . . . .36  
PLAY MESSAGES button . . . . . . . . .11, 97  
Polling . . . . . . . . . . . . . . . . . . . . . . . . . .89  
Power down report . . . . . . . . . . . . . . . .117  
Power failure . . . . . . . . . . . . . . . . . . . . .117  
Power supply/cord . . . . . . . . . . . .5, 28, 131  
Printing paper size . . . . . . . . . . . . . . . .131  
Printing reports . . . . . . . . . . . . . . . . . . .127  
Problem solving . . . . . . . . . . . . . . 114–116  
Programmable features . . . . . . . . 135–139  
Pulse . . . . . . . . . . . . . . . . . . . . . . . . . . .36  
(Broadcast) . . . . . . . . . . . . . . . . .59, 60  
(Caller ID list) . . . . . . . . . . . . . . . . . . .46  
(EASY DIAL) . . . . . . . . . . . . . . . . 40, 41  
(One-Touch Dial) . . . . . . . . . . . . . . . .38  
Q
R
QUICK button . . . . . . . . . . . . . . . . . . . . .99  
QUICK SCAN button . . . . . . . . . . . . .58, 90  
T
TAD/FAX mode . . . . . . . . . . . . . . . . .68, 92  
TAD/FAX ring count . . . . . . . . . . . . . . . .109  
TEL mode . . . . . . . . . . . . . . . . . .66, 69, 70  
TEL/FAX delayed ring count . . . . . . . . . .80  
TEL/FAX mode . . . . . . . . . . . . . . . . . 76–80  
Telephone line cord . . . . . . . . . . . . . . .5, 28  
Telephone number list . . . . . . . . . . . . . .127  
Thermal head cleaning . . . . . . . . . . . . .126  
Toll saver . . . . . . . . . . . . . . . . . . . . . . .109  
TONE button . . . . . . . . . . . . . . . . . . . . . .36  
Transmission  
(Broadcast) . . . . . . . . . . . . . . . . .59–62  
(EASY DIAL) . . . . . . . . . . . . . . . . . . .52  
(From memory) . . . . . . . . . . . . . . . . .58  
(Manually) . . . . . . . . . . . . . . . . . . .7, 50  
(One-Touch Dial) . . . . . . . . . . . . . . . .51  
Transmittable document . . . . . . . . .54, 131  
Receiving  
(Fax) . . . . . . . . . . . . . . . . . . . . . . .8, 68  
(Setting) . . . . . . . . . . . . . . . . . . . .66–69  
Receiving reduction . . . . . . . . . . . . . . . . .82  
RECORD button . . . . . . . . . . . . . . .94, 100  
Recording  
(Greeting message) . . . . . . . . . .94, 108  
(Memo message) . . . . . . . . . . . . . . .100  
(Telephone conversation) . . . . . . . . .100  
Recording paper . . . . . . . . . .4, 26, 27, 131  
Recording paper jam . . . . . . . . . . .118, 119  
Recording time alert . . . . . . . . . . . . . . .111  
Recording time for TAD/FAX greeting  
message . . . . . . . . . . . . . . . . . . . . . .96  
REDIAL button . . . . . . . . . . . . . . . . .34, 50  
Remote operation card . . . . . . . . .101, 102  
Remote operation ID . . . . . . . . . . . . . . .102  
Report  
(Broadcast) . . . . . . . . . . . . . . . .62, 127  
(Caller ID) . . . . . . . . . . . . . . . . .48, 127  
(Feature setting) . . . . . . . . . . . . . . . .127  
(Journal) . . . . . . . . . . . . . . . . . . .56, 127  
(Printer test list) . . . . . . . . . . . . . . . .127  
(Sending) . . . . . . . . . . . . . . . . . . . . . .55  
(Telephone numbers) . . . . . . . . . . . .127  
Reset . . . . . . . . . . . . . . . . . . . . . . . . . .130  
RESOLUTION button . . . . . . . . . . . . 50–52  
V
Voice call  
(Answering) . . . . . . . . . . . . . . . . . .6, 35  
(EASY DIAL) . . . . . . . . . . . . . . . . . . .42  
(Making) . . . . . . . . . . . . . . . . . . . . .6, 34  
(One-Touch Dial) . . . . . . . . . . . . . . . .39  
Voice contact . . . . . . . . . . . . . . . . . . . . .49  
Voice time/day stamp . . . . . . . . . . . . . . .97  
VOLUME button . . . . . . . . . . . . . . . . . . .33  
134  
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Features Summary  
Summary of user programmable features  
■
For KX-FP101  
Basic features  
Code  
Feature & Display  
Setting the date and time  
SET DATE & TIME  
Available settings  
Meaning  
Page  
#01  
(2 digits for each entry) mm/dd/yy hh:mm  
(Up to 30 characters)  
29  
Setting your logo  
YOUR LOGO  
#02  
#03  
#04  
#06  
#13  
#18  
30  
32  
Setting your facsimile telephone number  
(Up to 20 digits)  
YOUR FAX NO.  
ERROR  
ON  
If transmission fails  
Activate  
Printing the sending report  
55  
SENDING REPORT  
OFF  
Deactivate  
Setting the ring count in the FAX ONLY  
2, 3, 4, 5, 6, 7, 8, 9 2 to 9 rings  
72  
mode  
FAX RING COUNT  
Setting the dialling mode  
TONE  
Sets to TONE.  
Sets to PULSE.  
37  
DIALING MODE  
PULSE  
Checking the amount of remaining film  
122  
FILM REMAIN  
(The pre-selected setting is in bold.)  
Note:  
●
You can display basic features in the order above by rotating  
number (#01, #02, etc.).  
instead of entering the code  
EASY DIAL  
■
For KX-FP101  
Advanced features  
Code  
Feature & Display  
Available settings  
Meaning  
Page  
Setting the journal report to print  
automatically  
ON  
Activate  
#22  
56  
AUTO JOURNAL  
OFF  
ON  
Deactivate  
Activate  
Sending documents overseas  
#23  
#25  
63  
57  
OVERSEAS MODE  
OFF  
ON  
Deactivate  
Activate  
Sending a fax at a specified time  
DELAYED SEND  
OFF  
Deactivate  
Setting the Caller ID list to print  
automatically  
ON  
Activate  
#26  
48  
AUTO CALL. LIST  
OFF  
Deactivate  
135  
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Features Summary  
Code  
Feature & Display  
Setting the silent fax recognition ring count  
SILENT FAX RING  
Available settings  
Meaning  
Page  
#30  
3, 4, 5, 6  
3 to 6 rings  
80  
Setting the Distinctive Ring pattern  
ON  
Activate  
#31  
#36  
75  
82  
RING DETECTION  
OFF  
Deactivate  
100%  
92%  
86%  
72%  
Deactivate reduction  
92% reduction  
Receiving other sizes of documents  
RCV REDUCTION  
86% reduction  
72% reduction  
Changing the display contrast  
NORMAL  
Normal contrast  
Darker contrast  
Activate  
#39  
#41  
#44  
#46  
#49  
130  
81  
83  
84  
85  
LCD CONTRAST  
DARKER  
Changing the fax activation code  
ON / CODE=  
OFF  
9
FAX ACTIVATION  
Deactivate  
Activate  
Setting the memory reception alert  
ON  
RECEIVE ALERT  
OFF  
Deactivate  
Activate  
Setting the friendly reception  
ON  
FRIENDLY RCV  
OFF  
Deactivate  
Activate  
Setting the auto disconnection  
ON / CODE=  
OFF  
0
AUTO DISCONNECT  
Deactivate  
NORMAL  
LIGHT  
DARKER  
Used for normal writing  
Used for faint writing  
Used for dark writing  
Setting the original mode  
#58  
#68  
129  
64  
ORIGINAL  
Setting the ECM communication  
ON  
Activate  
ECM SELECTION  
OFF  
ON  
Deactivate  
Activate  
Signaling your pager when your unit  
receives a fax  
#70  
86  
FAX PAGER CALL  
OFF  
Deactivate  
Setting the connecting tone  
ON  
Activate  
#76  
#77  
#78  
#79  
#80  
65  
78  
CONNECTING TONE  
OFF  
Deactivate  
Changing the AUTO ANSWER setting  
FAX ONLY  
TEL/FAX  
Facsimile only mode  
Telephone/Facsimile mode  
AUTO ANSWER  
Setting the TEL/FAX delayed ring count  
2, 3, 4, 5, 6, 7, 8, 9 2 to 9 rings  
80  
TEL/FAX RING  
Setting the film detection  
ON  
Activate  
88  
FILM DETECTION  
OFF  
YES  
NO  
Deactivate  
Reset  
Resetting the advanced features  
130  
SET DEFAULT  
Will not reset.  
(The pre-selected setting is in bold.)  
136  
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Features Summary  
■
For KX-FP121/KX-FM131  
Basic features  
Code  
Feature & Display  
Setting the date and time  
SET DATE & TIME  
Available settings  
Meaning  
Page  
#01  
(2 digits for each entry) mm/dd/yy hh:mm  
(Up to 30 characters)  
29  
Setting your logo  
YOUR LOGO  
#02  
#03  
#04  
30  
32  
55  
Setting your facsimile telephone number  
(Up to 20 digits)  
YOUR FAX NO.  
ERROR  
ON  
If transmission fails  
Activate  
Printing the sending report  
SENDING REPORT  
OFF  
Deactivate  
2, 3, 4, 5, 6, 7, 8, 9 2 to 9 rings  
Setting the ring count in the TAD/FAX  
mode  
Saves you the charges for  
109  
TOLL SAVER  
RINGER OFF  
the call.  
TAD RING COUNT  
#06  
Does not ring.  
Setting the ring count in the FAX ONLY  
2, 3, 4, 5, 6, 7, 8, 9 2 to 9 rings  
74  
110  
102  
37  
mode  
FAX RING COUNT  
Setting the caller’s recording time  
VOX  
Unlimited  
1 minute  
#10  
#11  
#13  
#18  
RECORDING TIME  
1 MIN  
Setting the remote operation ID  
Any 3-digit number except a  
number using digits 0 or 7  
ID=111  
REMOTE TAD ID  
Setting the dialling mode  
TONE  
Sets to TONE.  
Sets to PULSE.  
DIALING MODE  
PULSE  
Checking the amount of remaining film  
122  
FILM REMAIN  
(The pre-selected setting is in bold.)  
Note:  
●
You can display basic features in the order above by rotating  
number (#01, #02, etc.).  
instead of entering the code  
EASY DIAL  
The following feature is for KX-FM131 only.  
See PANA LINK Software Guide for detail.  
Code  
Feature & Display  
Setting the PC link  
PC LINK  
Available settings  
Meaning  
ON  
Activate  
#14  
OFF  
Deactivate  
137  
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Features Summary  
■
For KX-FP121/KX-FM131  
Advanced features  
Code  
Feature & Display  
Available settings  
ON  
Meaning  
Page  
Setting the journal report to print  
automatically  
Activate  
#22  
56  
AUTO JOURNAL  
OFF  
ON  
Deactivate  
Activate  
Sending documents overseas  
#23  
#25  
63  
57  
OVERSEAS MODE  
OFF  
ON  
Deactivate  
Activate  
Sending a fax at a specified time  
DELAYED SEND  
OFF  
Deactivate  
Setting the Caller ID list to print  
automatically  
ON  
Activate  
#26  
48  
AUTO CALL. LIST  
OFF  
Deactivate  
Setting the silent fax recognition ring  
#30  
#31  
3, 4, 5, 6  
3 to 6 rings  
80  
75  
count  
SILENT FAX RING  
Setting the Distinctive Ring pattern  
ON  
Activate  
RING DETECTION  
OFF  
Deactivate  
100%  
92%  
86%  
72%  
Deactivate reduction  
92% reduction  
Receiving other sizes of documents  
#36  
82  
RCV REDUCTION  
86% reduction  
72% reduction  
Changing the display contrast  
NORMAL  
Normal contrast  
Darker contrast  
Activate  
#39  
#41  
#42  
#43  
#44  
#46  
130  
81  
LCD CONTRAST  
DARKER  
Changing the fax activation code  
ON / CODE=  
9
FAX ACTIVATION  
OFF  
ON  
Deactivate  
Activate  
Setting the message alert  
110  
111  
83  
MESSAGE ALERT  
OFF  
Deactivate  
Activate  
Setting the recording time alert  
ON  
REC. TIME ALERT  
OFF  
ON  
Deactivate  
Activate  
Setting the memory reception alert  
RECEIVE ALERT  
OFF  
Deactivate  
Activate  
Setting the friendly reception  
ON  
84  
FRIENDLY RCV  
OFF  
Deactivate  
(The pre-selected setting is in bold.)  
138  
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Features Summary  
Code  
Feature & Display  
Available settings  
Meaning  
Page  
ON  
Activate  
Setting the fax voice guidance  
OFF  
Deactivate  
#47  
128  
FAX GUIDANCE  
If transmission/reception error  
occurs.  
ERROR  
Setting the recording time for the  
TAD/FAX greeting message  
16s  
16 seconds long  
#54  
96  
GREETING TIME  
60s  
60 seconds long  
Setting the original mode  
NORMAL  
LIGHT  
Used for normal writing.  
Used for faint writing.  
ORIGINAL  
#58  
#60  
#61  
129  
107  
108  
DARKER  
Used for dark writing  
.
Setting the message transfer call  
ON  
Activate  
MESSAGE TRANS.  
OFF  
Deactivate  
CHECK  
RECORD  
ERASE  
Checks the greeting message.  
Records the greeting message.  
Erases the greeting message.  
Recording the message transfer greeting  
message  
TRNS-GREETING  
Setting the incoming message monitor  
ON  
Activate  
#67  
#68  
111  
64  
ICM MONITOR  
OFF  
Deactivate  
Activate  
Setting the ECM communication  
ON  
ECM SELECTION  
OFF  
ON  
Deactivate  
Activate  
Signaling your pager when your unit  
receives a fax and/or an incoming  
message  
#70  
87  
OFF  
Deactivate  
PAGER CALL  
Setting the connecting tone  
ON  
Activate  
#76  
#77  
65  
73  
CONNECTING TONE  
OFF  
Deactivate  
Telephone Answering Device/  
Facsimile mode  
TAD/FAX  
Changing the AUTO ANSWER setting  
AUTO ANSWER  
FAX ONLY  
TEL/FAX  
Facsimile only mode  
Telephone/Facsimile mode  
Setting the TEL/FAX delayed ring count  
#78  
#79  
#80  
2, 3, 4, 5, 6, 7, 8, 9 2 to 9 rings  
80  
88  
TEL/FAX RING  
Setting the film detection  
ON  
Activate  
FILM DETECTION  
OFF  
YES  
Deactivate  
Reset  
Resetting the advanced features  
130  
SET DEFAULT  
NO  
Will not reset.  
(The pre-selected setting is in bold.)  
139  
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WARRANTY  
1. The product is warranted for labour and parts for twelve (12) months from the date of purchase.  
2. This warranty is for normal domestic use and office use only and excludes any defect or injury  
caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, vermin  
infestation or any alteration which affects the reliability or performance of the unit, not attributable to  
faulty manufacture parts and labour.  
3. This warranty does not cover the following items unless fault or defect being complained of existed at  
the time of purchase.  
(a) Audio Tapes  
(b) Audio heads resulting from wear and tear in  
normal use  
(d) Thermal Paper, Toner/Ink Cartridges,  
Drums, Developer, Film (Ink Ribbon Film),  
Film Cartridge  
(c) Ribbons, Print Heads, Print Wheels,  
Correction Tapes, Floppy Discs  
(e) Cabinet Parts and Batteries  
4. If warranty service is required you should:  
●
Contact your nearest Panasonic Authorised Service Centre.  
●
●
Enclose a copy of your purchase receipt as proof of date of purchase.  
Send or bring the product to Panasonic Authorised Service Centre. Warranty does not include any  
freight to and from the user or insurance so please arrange this yourself.  
5. The warranties hereby conferred do not extend to any costs associated with the delivery, handling,  
freighting or transportation of the product or any part thereof or replacement of and do not extend to  
any damage or loss occurring during, or associated with transit.  
Unless otherwise specified to the consumer the benefits conferred by this express warranty are  
additional to all other conditions, warranties, guarantees, rights and remedies expressed or implied by  
the Trade Practices Act 1974 and similar consumer protection provisions contained in legislation of the  
States and Territories and all other obligations and liabilities on the part of the manufacturer or supplier  
and nothing contained therein shall restrict or modify such rights, remedies, obligations or liabilities.  
IF YOU REQUIRE ANY ASSISTANCE REGARDING WARRANTY CONDITIONS OR OTHER  
ENQUIRIES, PLEASE TELEPHONE:  
PANASONIC CUSTOMER CARE CENTRE 132 600  
PANASONIC AUSTRALIA PTY.  
NEW SOUTH WALES  
P.O. Box 505 Frenchs Forest, 2086  
VICTORIA  
Private Mail Bag 13, South Eastern Mail Centre, 3176  
SOUTH AUSTRALIA  
P.O. Box 500 Hindmarsh, 5007  
WESTERN AUSTRALIA  
P.O. Box 376 Welshpool, 6105  
QUEENSLAND  
P.O. Box 260 Nundah, 4012  
A.C.N. 001 592 187  
Panasonic Australia Pty. Limited  
(Incorporated in N.S.W.)  
Kyushu Matsushita Electric Co., Ltd.  
1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan  
Printed in Malaysia  
PFQX1314YA WM0799WN2079  
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