All in One Laser Fax
Operating Instructions
Model No.
KX-FLM651
Please read these operating
instructions before using the unit
and save for future reference.
FOR FAX ADVANTAGE ASSISTANCE:
— PHONE CALL
1-800-HELP-FAX (1-800-435-7329)
— E-MAIL TO
This unit is compatible with
Caller ID.To use this feature,
you must subscribe to the
appropriate service of your
service provider.
for customers in the U.S.A. or Puerto
Rico
— REFER TO
for customers in the U.S.A. or Puerto
Rico
This model is designed to be
used only in the U.S.A.
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Location of controls
Please keep this page open when following operating instructions.
For a description of each button, see page 10.
A
B
C
D
E F G H I
J K L M N O P Q
R S T
U
V
W
Buttons (Listed in alphabetical order)
AUTO ANSWER H
BROADCAST C
CALLER ID PRINT R
CALLER ID SEARCH S
COLLATE F
COPY START W
DIRECTORY PROGRAM O
FAX START V
HANDSET MUTE K
HELP N
JUNK FAX PROHIBITOR E
LOWER T
MANUAL BROAD D
MENU P
MONITOR M
REDIAL/PAUSE J
RESOLUTION G
SCAN I
SET V
Station keys B
STOP U
TONE A
VOLUME Q
NAME/TEL NO. T
NAVIGATOR Q
FLASH L
ii
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Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer
or other electronic device, including fax machines, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending machine or such business,
other entity, or individual. (The telephone number provided may not be a 900 number or any other
number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your fax machine, you should complete the instructions on
page 21 to page 24.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Energy Star:
L As an ENERGY STAR® Partner, Panasonic has determined that this product meets the ENERGY
STAR guidelines for energy efficiency. ENERGY STAR is a U.S. registered mark.
Trademarks:
L Microsoft, Windows and PowerPoint are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries.
L Pentium is a registered trademark or trademark of Intel Corporation in the United States and/or other
countries.
L Screen shots reprinted with permission from Microsoft Corporation.
L 3M is a trademark or registered trademark of Minnesota Mining and Manufacturing Company.
L Avery is a registered trademark of Avery Dennison Corporation.
L XEROX is a registered trademark of Xerox Corporation.
L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for
internal use only. All other reproduction, in whole or in part, is prohibited without the written consent
of Panasonic Communications Co., Ltd.
© 2005 Panasonic Communications Co., Ltd. All Rights Reserved.
2
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Important Information
IS1mFapofeortraytsaIsniststItrnaufncoctriemo,npstlieoanse visit http://www.panasonic.com/consumersupport
a
C. If the unit has been exposed to rain or
water.
Important safety
instructions
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service center.
E. If the unit has been dropped or physically
damaged.
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
F. If the unit exhibits a distinct change in
performance.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
SAVE THESE
INSTRUCTIONS
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
CAUTION:
Installation
L After moving the unit from cold areas to
warmer areas, let the unit adjust to the
warmer temperature and do not connect the
unit for about 30 minutes. If the unit is
connected too soon after a sudden climate
change, condensation may form inside the
unit causing malfunction.
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service center when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
L Do not touch the plug with wet hands.
13.Unplug this unit from power outlets and refer
servicing to an authorized service center
when the following conditions occur:
A. If the power cord is damaged or frayed.
B. If liquid has been spilled into the unit.
3
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Important Information
have read them, open the drum unit
protection bag. The drum unit contains a
photosensitive drum. Exposing it to light may
damage the drum. Once you have opened
the protection bag:
Laser radiation
L The printer of this unit utilizes a laser. Use of
controls or adjustments or performance of
procedures other than those specified herein
may result in hazardous radiation exposure.
–
–
–
–
Do not expose the drum unit to light for
more than 5 minutes.
Do not touch or scratch the green drum
surface.
Do not place the drum unit near dust or
dirt, or in a high humidity area.
Do not expose the drum unit to direct
sunlight.
Fuser unit
L The fuser unit gets hot. Do not touch it.
L During or immediately after printing, the area
near the recording paper exit (1) also gets
warm. This is normal.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
L Unplug this unit from power outlets if it emits
smoke, an abnormal smell or makes unusual
noise. These conditions can cause fire or
electric shock. Confirm that smoke has
stopped and contact an authorized service
center.
2
For best performance
Toner cartridge and drum unit
1
2
L For optimal performance, genuine Panasonic
toner cartridges and drum units are
Fuser unit
recommended. We cannot be responsible for
problems that may be caused by a non-
Panasonic toner cartridge or drum unit:
Toner cartridge
L Be careful of the following when you handle
the toner cartridge:
–
–
–
Damage to the unit
Poor print quality
Improper operation
–
Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
If you ingest any toner, drink several
glasses of water to dilute your stomach
contents, and seek immediate medical
treatment.
If any toner comes into contact with your
eyes, flush them thoroughly with water,
and seek medical treatment.
If any toner comes into contact with your
skin, wash the area thoroughly with soap
and water.
L In the printing process, heat is used to fuse
toner onto the page. As a result, it is normal
for the machine to produce an odor during
and shortly after printing. Be sure to use this
unit in an area with proper ventilation.
L To extend the life of the drum unit, the unit
should never be turned OFF immediately
after printing. Leave the power turned ON for
a minimum of 30 minutes after printing.
L Do not cover slots or openings on the unit.
Inspect the air circulation vents regularly and
remove any dust build-up with a vacuum
cleaner (2).
–
–
–
–
If you inhale any toner, move to an area
with fresh air and consult local medical
personnel.
L When replacing the toner cartridge or drum
unit, do not allow dust, water, or liquids to
come in contact with the drum. This may
affect print quality.
Drum unit
L Read the instructions on page 13 before you
begin installation of the drum unit. After you
4
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Important Information
Static electricity
L To prevent static electricity damage to the
interface connectors or other electrical
components inside the unit, touch a
grounded metal surface before touching the
components.
Environment
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long
period of time, unplug this unit from the power
outlet.
L The unit should be kept away from heat
sources such as heaters, kitchen stoves, etc.
It should not be placed in rooms where the
temperature is less than 10 °C (50 °F) or
greater than 32.5 °C (90.5 °F). Damp
basements should also be avoided.
Recording paper
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may
affect print quality.
Routine care
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
5
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Table of Contents
1. Table of Contents
Receiving Faxes
1. Introduction and
OFF ..................................................35
4.8 Using the unit with an answering
Accessories
Finding the Controls
Installation
1.6 Paper tray and paper tray cover .......15
1.7 Paper stacker....................................16
Distinctive Ring
single telephone line.........................39
5.3 Using three or more phone numbers on
2. Preparation
Help Button
Volume
6. Copy
2.4 Adjusting volume ..............................21
Initial Programming
Copying
3. Telephone
Automatic Dialing
Setup
Printing
Remote Control
7.6 Operating the fax machine from your
PC Fax
7.7 Fax sending/receiving using Multi-
Caller ID
3.4 Viewing and calling back using caller
information........................................28
4. Fax
Sending Faxes
8. Programmable Features
4.1 Sending a fax manually ....................30
4.2 Document requirements...................31
4.3 Sending a fax using one-touch dial
feature and navigator directory.........32
4.4 Broadcast transmission....................32
Features Summary
8.1 Programming....................................52
8.2 Basic features...................................53
8.3 Advanced features............................55
6
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Table of Contents
9. Help
Error Messages
Troubleshooting
Replacement
Jams
9.5 Recording paper jam........................71
Cleaning
10.General Information
Printed Reports
Specifications
FCC and Other Information
10.3 FCC and Other Information..............81
Limited Warranty
Customer Services
10.5 Customer Services directory............85
11.Index
11.1 Index................................................ 86
7
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1. Introduction and Installation
1
Introduction and Installation
1.1 Included accessories
No.
1
2
3
4
5
6
7
Item
Part number*1
Quantity
Notes
Power cord
Telephone line cord
Handset
PFJA1030Z
1
1
1
1
1
1
1
----------
----------
----------
----------
----------
----------
PQJA10075Z
PFJXE0805Z
PFJA1029Z
Handset cord
Paper stacker
Paper tray
PFKS1096Z1
PFKS1108Z1
PFKV1100Z1
Paper tray cover
No need to install when
using legal paper.
8
9
Drum unit
KX-FA84
----------
1
1
See page 80.
Toner cartridge
(starter toner cartridge)
prints about 800 letter-
sized pages with a 5%
image area (page 79).
j
k
l
Operating instructions
Quick installation guide
CD-ROM
PFQX2292Z
PFQW2349Z
PFJKFLM651Z
1
1
1
----------
----------
----------
*1 Part numbers are subject to change without notice.
1 2 3
4
5
6
7
8
9
j
k
l
Note:
L If any items are missing or damaged, contact the place of purchase.
8
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1. Introduction and Installation
L Save the original carton and packing materials for future shipping and transportation of the unit.
9
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1. Introduction and Installation
Finding the Controls
1.2 Accessory information
1.3 Description of buttons
Accessories for this unit can be ordered online,
by fax, or by telephone.
L Keep the front cover page open for button
locations.
–
–
Replacement toner cartridge (KX-FA83)
Replacement drum unit (KX-FA84)
A {TONE}
L To change from pulse to tone temporarily
during dialing when your line has rotary
pulse service.
L To ensure that the unit operates properly, we
recommend the use of Panasonic toner
cartridge and drum unit.
B Station keys
25, 26, 32).
To place an order online (for customers in
the U.S.A. ONLY)
Visit our web site:
L For questions regarding online orders:
E-mail: direct@us.panasonic.com
Telephone: 1-866-888-2929
C {BROADCAST}
(page 32, 33).
D {MANUAL BROAD}
L To send a document to multiple parties
manually (page 32, 33).
E {JUNK FAX PROHIBITOR}
To place an order by fax
Fax: 1-800-237-9080
Include:
F {COLLATE}
L To make a collated copy (page 41).
–
–
–
your name, shipping address and telephone
number
credit card type, number, expiration date and
your signature
L To select a resolution (page 30, 41).
H {AUTO ANSWER}
part number and quantity
(page 35).
To place an order by telephone
Telephone: 1-800-332-5368
I {SCAN}
L To store a scanned document into
memory, and then send it (page 30).
J {REDIAL/PAUSE}
L To redial the last number dialed.
L To insert a pause during dialing.
K {HANDSET MUTE}
L To mute your voice to the other party
during a conversation. Press again to
resume the conversation.
L {FLASH}
L To access special telephone services or
for transferring extension calls.
M {MONITOR}
L To initiate dialing.
N {HELP}
reference (page 20).
O {DIRECTORY PROGRAM}
L To store or edit names and telephone
numbers (page 25).
P {MENU}
L To initiate or exit programming.
Q {NAVIGATOR}{VOLUME}
L To adjust volume (page 21).
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1. Introduction and Installation
L To search for a stored item (page 26, 32).
L To select features or feature settings
during programming (page 52).
1.4 Overview
R {CALLER ID PRINT}
1.4.1 Front view
L To print the Caller ID list (page 28).
S {CALLER ID SEARCH}
1
2
3
4
5
L To view caller information (page 28).
T {LOWER}{NAME/TEL NO.}
L To select stations 12–22 for the one-touch
dial feature (page 25, 26, 32).
information (page 28).
U {STOP}
L To delete a character from names and
telephone numbers (page 23, 25).
L To return to a previous step during
operation.
V {FAX START}{SET}
L To start sending or receiving a fax.
L To store a setting during programming.
W {COPY START}
L To copy a document (page 41).
6
7
8
9
j
k
1 Handset
2 Document guides
3 Paper tray cover
4 Tension plate
5 Paper tray
6 Paper stacker*1
7 Document stacker*1
8 Recording paper exit
9 Document exit
j Front cover
k Document entrance
*1 The paper stacker and document stacker
may not be shown in all illustrations.
11
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1. Introduction and Installation
1.4.2 Rear view
1
2
34
5
1 USB interface connector
2 Power inlet
3 Telephone line jack
4 External telephone jack
5 Speaker
Removing the shipping tape
Remove the shipping tape (1) before
installation.
1
1
12
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1. Introduction and Installation
Installation
3 Place the toner cartridge (1) into the drum
unit (2) vertically.
1.5 Toner cartridge and
drum unit
1
The included toner cartridge is a starter toner
cartridge. It will print about 800 letter-sized
pages with a 5 % image area (page 79).
L To replace the toner cartridge and the drum
unit, see page 68.
Caution:
L Read the following instructions before
you begin installation. After you have read
them, open the drum unit protection bag.
The drum unit contains a photosensitive
drum. Exposing it to light may damage the
drum. Once you have opened the
protection bag:
2
4 Firmly press down the toner cartridge to
snap into position.
–
–
–
–
Do not expose the drum unit to light for
more than 5 minutes.
Do not touch or scratch the green
drum surface.
Do not place the drum unit near dust or
dirt, or in a high humidity area.
Do not expose the drum unit to direct
sunlight.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
5 Turn the two levers (1) on the toner
cartridge firmly.
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than
5 times.
1
6 Make sure that the triangles (1) match, to
2 Remove the toner cartridge and drum unit
from the protection bags. Peel off the seal
(1) from the toner cartridge.
install the toner cartridge correctly.
1
L Do not touch or scratch the green drum
surface.
1
13
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1. Introduction and Installation
7 Lift open the front cover (1), holding OPEN
9 Close the front cover (1) by pushing down
(2).
on both sides, until locked.
1
1
2
L If the lower glass (3) is dirty, clean it with
a soft and dry cloth.
Toner save feature
If you want to reduce toner consumption, set the
toner save setting to ON (feature #482 on page
54). The toner cartridge will last approximately
40 % longer. This feature may lower the print
quality.
3
8 Install the drum and toner unit (1) by holding
the tabs.
2
1
L Do not touch the transfer roller (2).
14
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1. Introduction and Installation
Note:
L Do not place the unit in an area where the
paper tray may be obstructed (i.e., by a wall,
etc.).
L Keep this surface (4) away from walls etc.
more than 50 mm (131/32") to let the unit cool
down.
1.6 Paper tray and paper
tray cover
1 Insert the paper tray (1) into the slot (2) on
the back of the unit.
To remove the paper tray
Pull the paper tray forward in the direction of the
arrow.
1
2
2 Pull the tension plate forward (1) and attach
the paper tray cover (2), then push the
tension plate back (3).
2
1
4
3
When you use legal paper, do not attach the
paper tray cover.
15
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1. Introduction and Installation
1.7 Paper stacker
1.8 Document stacker
Line up the slots (1) in the paper stacker with
the pegs (2) on the bottom of the unit, then
insert the two tabs of the paper stacker into the
slots on the unit (3).
Pull the document stacker (1) forward gently
until it clicks into place, then press the center
part of the document stacker (2) to open the
extender (3).
2
3
1
1
2
Note:
L Do not place the unit in an area where the
paper stacker may be easily bumped into.
L Document and recording paper will be
ejected from the front of the unit. Do not place
anything in front of the unit.
L The paper stacker can hold up to
approximately 100 sheets of printed paper.
Remove the printed paper before the paper
stacker becomes full.
3
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1. Introduction and Installation
2 Pull the tension plate forward (1).
1.9 Handset cord
Connect the handset cord (1).
1
3 Remove the paper tray cover (1).
1
1
1.10 Recording paper
A4, letter or legal size recording paper can be
used.
The unit can hold:
–
to 20 lb.) paper.
–
–
Up to 230 sheets of 80 g/m2 (21 lb.) paper.
Up to 200 sheets of 90 g/m2 (24 lb.) paper.
recording paper.
L The unit is set for letter size paper by default.
If you want to use legal or A4 size paper,
change the setting (feature #380 on page
54).
4 Pinch the right side of the recording paper
guides (1), then slide it open to its full width.
1
1 Before inserting a stack of paper, fan the
paper to prevent paper jams.
17
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1. Introduction and Installation
5 Insert the paper, print-side down (1).
7 Attach the paper tray cover (1).
1
1
2
2
8 Push the tension plate back (1).
L The paper should not be over the tabs
(2).
L If the paper is not inserted correctly, re-
adjust the paper, or the paper may jam.
Correct
Incorrect
1
Note:
L When you use A4 or legal paper, change
the recording paper size to “A4” or
“LEGAL” (feature #380 on page 54).
6 Adjust the width to the size of the recording
paper by sliding the right side of the guides
(1).
1
18
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2. Preparation
p
If the fax machine shares a single
telephone line with a computer modem or a
DSL service
2.1 Connections
Caution:
Fax transmission/reception may be disturbed,
noise interference may be heard during
telephone conversation, or Caller ID (page 27)
may not function properly. A filter to prevent this
is provided from your service company. Please
attach the filter (6) to the telephone line cord of
the fax machine.
L When you operate this product, the power
outlet should be near the product and
easily accessible.
1 Telephone line cord
L Connect to a single telephone line jack
(RJ11).
2 Power cord
L Connect to the power outlet
(120 V, 60 Hz).
3 [EXT] jack
L You can connect an answering machine
or an extension telephone. Remove the
stopper if attached.
4 Answering machine (not included)
6
3
4
1
5
2
Note:
L To avoid malfunction, do not position the fax
machine near appliances such as TVs or
speakers which generate an intense
magnetic field.
L If any other device is connected to the same
telephone line, this unit may disturb the
network condition of the device.
Using surge protectors
L The warranty does not cover damage due to
power line surges or lightning. For additional
protection, we recommend the use of a surge
protector (5).
19
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2. Preparation
Help Button
2.2 Dialing mode
2.3 Help function
If you cannot dial (page 26, 30), change this
setting depending on your telephone line
service.
be printed for quick reference.
–
“BASIC SETTINGS”:
How to set the date, time, your logo and fax
number and note for the quick setup (feature
#100 on page 53).
–
–
“FEATURE LIST”:
How to program the features.
“DIRECTORY”:
How to store names and numbers in the
directory and how to dial them.
“FAX SND/RCV”:
Help with problems sending/receiving faxes.
“COPIER”:
How to use the copier function.
“Q and A”:
Frequently asked questions and answers.
–
–
–
–
{MENU}
1 Press {MENU}.
{SET}
SYSTEM SETUP
“ERRORS”:
PRESS NAVI.[( )]
Explanation of error messages shown on the
display.
“REPORTS”:
List of available reports.
“CALLER ID”:
How to use the Caller ID features.
2 Press {#}, then {1}{2}{0}.
DIALING MODE
–
–
=TONE
[±]
3 Press {1} or {2} to select the desired setting.
{1} “PULSE”: For rotary pulse dial service.
{2} “TONE” (default): For tone dial service.
4 Press {SET}.
5 Press {MENU} to exit.
{HELP}
{<}{>}
{SET}
1 Press {HELP}.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET}.
L The selected item will be printed.
Vo lu me
20
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2. Preparation
2.4 Adjusting volume
2.5 Date and time
You must set the date and time.
{A}{B}
{SET}
{MENU}
{SET}
Ringer volume
{<}{>}
While the unit is idle, press {A} or {B}.
L If any documents are in the document
entrance, you cannot adjust the volume.
Confirm that there are no documents in the
entrance.
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
2 Press {#}, then {1}{0}{1}.
To turn the ringer OFF
SET DATE & TIME
PRESS SET
1. Press {B} repeatedly to display “RINGER
OFF= OK?”.
3 Press {SET}.
2. Press {SET}.
L The cursor (|) will appear on the display.
L When a call is received, the unit will not
L To turn the ringer back ON, press {A}.
M:|01/D:01/Y:05
TIME: 12:00AM
4 Enter the current month/date/year by
selecting 2 digits for each.
Ringer pattern
L You can select one of three ringer patterns
(feature #161 on page 53).
Example: August 10, 2005
Press {0}{8} {1}{0} {0}{5}.
M:08/D:10/Y:05
TIME: |12:00AM
Handset receiver volume
While using the handset, press {A} or {B}.
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
Monitor volume
While using the monitor, press {A} or {B}.
Initial Programming
Example: 10:15PM (12 hour clock entry)
1. Press {1}{0} {1}{5}.
M:|08/D:10/Y:05
TIME: 10:15AM
2. Press {*} repeatedly to display “PM”.
M:|08/D:10/Y:05
TIME: 10:15PM
6 Press {SET}.
SETUP ITEM [ ]
7 Press {MENU} to exit.
21
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2. Preparation
Note:
L The other party’s fax machine will print the
date and time on the top of each page you
send according to your unit’s date and time
setting.
L The accuracy of the clock is approximately
±60 seconds a month.
2.6 Your logo
The logo can be your name or the name of your
company.
{HANDSET MUTE}
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
If you have subscribed to a Caller ID
service
The date and time will be automatically set
according to the received caller information.
L If the time has not previously been set, Caller
ID will not adjust the clock.
{FLASH} {MENU}
{<}{>}{A}{B}
{SET}
{STOP}
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
2 Press {#}, then {1}{0}{2}.
YOUR LOGO
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
LOGO=|
4 Enter your logo, up to 30 characters. See the
following character table for details.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your logo will be printed on the top of each
page sent from your unit.
To select characters with the dial keypad
Keypad
Characters
1 [
{1}
]
{
}
:
+ – /
; ? |
=
,
.
_ `
{2}
{3}
{4}
A B C a b c 2
D E F d e f
G H I h i
3
4
g
22
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2. Preparation
3. Press {#}.
Keypad
{5}
Characters
LOGO=B|i
J K L j k l
5
{6}
M N O m n o 6
4. Press {5} 3 times.
LOGO=Bi|l
{7}
P Q R S p q r s 7
T U V t u v 8
{8}
To correct a mistake
{9}
W X Y Z w x y z 9
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
{0}
0 (
)
<
> !
"
’
# $
% & ¥
@
@ ^
→
To delete a character
{#}
To change uppercase or
lowercase letter.
Press {<} or {>} to move the cursor to the
character you want to delete and press {STOP}.
L To erase all characters, press and hold
{STOP}.
{FLASH}
Hyphen
{HANDSET
MUTE}
To insert a space.
To insert a character
{STOP}
To delete a digit.
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
Note:
L To enter another character that is located on
the same dial key, press {>} to move the
cursor to the next space.
2. Press {HANDSET MUTE} to insert a space
and enter the character.
To enter your logo
Example: “BILL”
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select
characters using {A} or {B}.
1. Press {2} 2 times.
LOGO=|B
1. Press {B} repeatedly to display the desired
character. Characters will be displayed in the
following order:
2. Press {4} 3 times.
1 Uppercase letters
2 Number
LOGO=B|I
3 Symbol
4 Lowercase letters
L If you press {A}, the order will be
reversed.
3. Press {5} 3 times.
LOGO=BI|L
4. Press {>} to move the cursor to the next
2. Press {>} to insert the character.
space and press {5} 3 times.
3. Return to step 1 to enter the next character.
LOGO=BILL|
To change uppercase or lowercase letters
Pressing the {#} key will change to uppercase
or lowercase alternately.
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
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2. Preparation
2.7 Your fax number
{FLASH}
{<}{>}
{MENU}
{SET}
{STOP}
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
2 Press {#}, then {1}{0}{3}.
YOUR FAX NO.
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
NO.=|
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {FLASH}.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your fax number will be printed on the top of
each page sent from your unit.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
L To erase all numbers, press and hold
{STOP}.
24
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3. Telephone
3AuTteolmepahtiocnDeialing
L To program other items, repeat steps 2 to
6.
3.1 Storing names and
telephone numbers for the
one-touch dial feature and
navigator directory
7 Press {DIRECTORY PROGRAM} to exit.
Helpful hints:
L You can confirm the stored items by printing
the telephone number list (page 77).
Note:
For rapid access to frequently dialed numbers,
the unit provides the one-touch dial feature (22
items) and navigator directory (300 items).
L Station 1 to 3 can be used alternatively as
broadcast keys (page 32).
L A hyphen or a space entered in a telephone
number counts as two digits.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
L You can also send faxes using one-touch dial
feature and navigator directory (page 32).
Station keys
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
L To erase all characters/numbers, press and
hold {STOP}.
3.1.2 Storing navigator directory
items
{LOWER}
{<}{>}{A}{B} {STOP}
{DIRECTORY PROGRAM}
{SET}
1 Press {DIRECTORY PROGRAM}.
L The display shows the number of items in
the navigator directory briefly.
3.1.1 Storing one-touch dial item
3 Enter the name, up to 16 characters (see
1 Press {DIRECTORY PROGRAM}.
page 22 for instructions).
2 Select the desired station key.
For stations 1–3:
5 Enter the telephone number, up to 32 digits.
1. Press one of the station keys.
6 Press {SET}.
Example: STATION 1
L To program other items, repeat steps 3 to
DIAL MODE
[±]
6.
2. Press {SET}.
7 Press {DIRECTORY PROGRAM} to exit.
For stations 4–11:
Helpful hints:
Press one of the station keys.
L For your convenience, HELP-FAX (1-800-
you cannot solve a problem, call the number
(page 26). If not needed, you can erase it
(page 26).
For stations 12–22:
Press {LOWER}, then press one of the
station keys.
L You can confirm the stored items by printing
the telephone number list (page 77).
3 Enter the name, up to 16 characters (see
page 22 for instructions).
Note:
4 Press {SET}.
L A hyphen or a space entered in a telephone
number counts as 2 digits.
5 Enter the telephone number, up to 32 digits.
6 Press {SET}.
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3. Telephone
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
3.2 Making a phone call
using one-touch dial
feature or navigator
directory
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
L To erase all characters/numbers, press and
hold {STOP}.
Before using this feature, store the desired
names and telephone numbers in one-touch dial
feature and navigator directory (page 25).
L Keep the front cover page open for button
locations.
3.1.3 Editing a stored item
3.2.1 Using one-touch dial
feature
1 Press {>}.
L Confirm that there are no documents in
the document entrance.
1 Lift the handset or press {MONITOR}.
2 Press {A} or {B} repeatedly to display the
2 Select the desired station key.
desired item.
For stations 1–11:
3 Press {DIRECTORY PROGRAM}.
Press the desired station key.
4 Press {*}.
For stations 12–22:
L If you do not need to edit the name, skip
Press {LOWER}, then press the desired
station key.
to step 6.
L The unit will start dialing automatically.
storing procedure on page 25.
3.2.2 Using the navigator
directory
6 Press {SET}.
number, skip to step 8.
1 Press {>}.
7 Edit the telephone number. For further
details, see the storing procedure on page
25.
L Confirm that there are no documents in
the document entrance.
2 Press {A} or {B} repeatedly to display the
8 Press {SET}.
desired item.
3.1.4 Erasing a stored item
3 Lift the handset or press {MONITOR}.
L The unit will start dialing automatically.
1 Press {>}.
L Confirm that there are no documents in
the document entrance.
To search for a name by initial
Example: “LISA”
2 Press {A} or {B} repeatedly to display the
1. Press {>}.
desired item.
L Confirm that there are no documents in
the document entrance.
3 Press {DIRECTORY PROGRAM}.
4 Press {#}.
directory.
L To cancel erasing, press {STOP}.
3. Press {5} repeatedly to display any name
with the initial “L” (see the character table,
page 22).
5 Press {SET}.
L To search for symbols (not letters or
numbers), press {*}.
4. Press {A} or {B} repeatedly to display
“LISA”.
L To stop the search, press {STOP}.
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3. Telephone
Caller ID
L To dial the displayed party, lift the handset
or press {MONITOR}.
3.3 Caller ID service
This unit is compatible with the Caller ID
service offered by your local telephone
company. To use this unit’s Caller ID
features, you must subscribe to Caller ID
service.
Make sure the following ring setting is set to
2 or more rings beforehand.
–
FAX ring setting (feature #210 on page 54)
3.3.1 How Caller ID is displayed
The calling party’s name or telephone number
will be displayed after the 1st ring. You then have
the option of whether or not to answer the call.
The unit will automatically store caller
information (name, telephone number and the
information is stored by the most recent to the
oldest call. When the 31st call is received, the
oldest call is deleted.
Caller information can be viewed on the display
one item at a time (page 28) or confirmed by
printing the Caller ID list (page 28).
L When caller information is received and it
matches a telephone number stored in the
fax machine’s one-touch dial or navigator
directory, the stored name will be displayed.
L If the unit is connected to a PBX (Private
Branch Exchange) system, caller information
may not be received properly. Consult your
PBX supplier.
L If the unit cannot receive caller information,
the following will be displayed:
“OUT OF AREA”: The caller dialed from an
area which does not provide Caller ID
service.
“PRIVATE CALLER”: The caller requested
not to send caller information.
“LONG DISTANCE”: The caller made a long
distance call.
To confirm caller information by printing
the Caller ID list
–
To print manually, see page 28.
–
To print automatically after every 30 new
calls, activate feature #216 (page 54).
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3. Telephone
Display while viewing
L When the unit could not receive a name, the
display will show “NO NAME RCVD”.
L When no calls have been received, the
3.4 Viewing and calling
back using caller
information
You can easily view caller information and call
back.
To edit a telephone number before calling
back
Important:
L Calling back will not be possible in the
following cases:
Press {*} repeatedly after step 2. Each time
you press {*}, the telephone number will be
changed as follows:
–
The telephone number includes data
other than numbers (i.e., * or #).
The caller information does not
include a telephone number.
1
2
1 - Area code - Local telephone number
(“1” added)
–
Local telephone number only (area code
omitted)
{MONITOR}
{NAME/TEL NO.}
3
4
Area code - Local telephone number
and area code omitted)
To stop viewing
Press {STOP} after step 2.
3.4.1 Printing the Caller ID list
1 Press {CALLER ID PRINT} to start printing.
L The display will show “ALL ERASE OK?”
after printing.
{MENU}
{STOP}
{<}{A}{B}
{FAX START}
{SET}
{CALLER ID PRINT}
2 Press {STOP} to exit.
L To erase all of the stored caller
information, press {SET} instead of
{STOP}.
{CALLER ID SEARCH}
1 Press {CALLER ID SEARCH}.
2 Press {B} to search from the recently
received caller information.
3.4.2 Erasing all caller
information
L If you press {A}, the display order will be
reversed.
1 Press {MENU} repeatedly to display
3 Lift the handset or press {MONITOR} to
return the call.
“CALLER SETUP”.
2 Press {SET}.
L The unit will start dialing automatically.
L To send a fax, insert the document FACE
DOWN and press {FAX START}.
L “CALL LIST ERASE” will be displayed.
3 Press {SET}.
L To cancel erasing, press {STOP}, then
{MENU}.
To change the way caller information is
displayed
Press {NAME/TEL NO.} repeatedly after step 2.
4 Press {SET}.
5 Press {STOP} to exit.
Example: SAM LEE
11:20AM Jul. 20,
3.4.3 Erasing specific caller
information
b
1-134-567-8901
11:20AM Jul. 20,
1 Press {CALLER ID SEARCH}.
L Check mark (,) on the display means the call
has already been viewed or answered.
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3. Telephone
2 Press {A} or {B} repeatedly to display the
Note:
desired item.
the telephone number list (page 77).
characters long.
3 Press {<}.
L To cancel erasing, press {STOP}.
L To edit a name or number, see page 26.
L If caller information does not include the
caller’s name, enter the name manually. See
the instructions on page 25.
4 Press {SET}.
L To erase other items, repeat steps 2 to 4.
5 Press {STOP} to exit.
L If you assign an item to a station key which
already contains an item, the previous item
will be replaced.
L Station 1 to 3 can be used alternatively as
broadcast keys (page 32).
3.5 Storing caller
information into the one-
touch dial feature and
navigator directory
L Keep the front cover page open for button
locations.
Important:
L This feature is not available in the
following cases.
–
The telephone number includes data
other than numbers (i.e., * or #).
The caller information does not
include a telephone number.
–
1 Press {CALLER ID SEARCH}.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {DIRECTORY PROGRAM}.
4 Select the station key or navigator directory.
For stations 1–3:
1. Press the desired station key.
2. Press {A} or {B} repeatedly to select
“DIAL MODE”.
3. Press {SET}.
4. Press {SET}.
For stations 4–11:
1. Press the desired station key.
2. Press {SET}.
For stations 12–22:
1. Press {LOWER}, then press the desired
station key.
2. Press {SET}.
For navigator directory:
1. Press {<} or {>}.
2. Press {SET}.
5 Press {SET}.
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4. Fax
4SeFnadxing Faxes
To select the resolution
Select the desired resolution according to the
type of document.
4.1 Sending a fax manually
–
“STANDARD”: For printed or typewritten
documents with normal-sized characters.
“FINE”: For documents with small print.
“SUPER FINE”: For documents with very
small print. This setting is effective only when
the other party has a compatible fax
machines.
1
–
–
–
“PHOTO”: For documents containing
photographs, shaded drawings, etc.
L Using the “FINE”, “SUPER FINE” and
“PHOTO” settings will increase transmission
time.
L If the resolution setting is changed during
feeding, it will be effective from the next page.
To redial the last number
1. Press {REDIAL/PAUSE}.
2. Press {FAX START}.
{MONITOR}
{SCAN}
{STOP}
{FAX START}
{SET}
L If the line is busy, the unit will automatically
redial the number 1 time.
{REDIAL/PAUSE}
L To cancel redialing, press {STOP}, then
press {SET}.
{RESOLUTION}
To send more than 20 pages at a time
Insert the first 20 pages of the document. Add
the other pages (up to 20 at a time) on top of the
previously inserted pages while the last page is
being fed into the unit.
1 Adjust the width of the document guides (1)
to fit the actual size of the document.
2 Insert the document (up to 20 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
L If the document guides are not adjusted
to fit the document, re-adjust them.
To predial a fax number
You can dial the fax number first before inserting
the document. This is convenient if you need to
refer to the document for the other party’s fax
number.
3 If necessary, press {RESOLUTION}
repeatedly to select the desired resolution.
4 Press {MONITOR}.
1. Enter the fax number.
2. Insert the document.
3. Press {FAX START}.
5 Dial the fax number.
6 When a fax tone is heard:
Press {FAX START}.
Sending from memory (Quick scan feature)
You can scan the document into memory before
sending.
When the other party answers your call:
Lift the handset and ask them to press their
start button. When the fax tone is heard,
press {FAX START}.
1. Insert the document.
2. Enter the fax number.
3. Press {SCAN}.
Note:
L After pressing {FAX START}, you can
replace the handset.
Reserving the fax transmission (Dual
Access)
You can reserve the fax transmission even when
the unit is just receiving a fax or sending a fax
from memory.
To stop sending
Press {STOP}.
30
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4. Fax
–
–
Up to 3 reservations when sending
Up to 4 reservations when receiving
Effective scanning area
L Shaded area will be scanned.
1. Insert the document during fax reception or
fax memory transmission.
4 mm
4 mm
2. Enter the fax number using the dial keypad,
one-touch dial or navigator directory.
3. Press {SCAN} or {FAX START}.
L The document will be fed into the unit and
scanned into memory. The unit will then send
the data. If the document exceeds the
memory capacity, transmission will be
canceled. You must send the entire
document manually.
4 mm
4 mm
(
5/32"
)
208 mm(8 3/16"
)
1
216 mm(8 /2")
Printing a confirmation report
Document weight
A confirmation report provides you with a printed
record of transmission results. To print
confirmation reports, make sure feature #401 is
activated (page 55). For an explanation of error
messages, see page 59.
L Single sheet:
45 g/m2 to 90 g/m2 (12 lb. to 24 lb.)
L Multiple sheets:
60 g/m2 to 80 g/m2 (16 lb. to 21 lb.)
Note:
L Remove clips, staples or other fasteners.
L Do not set the following types of documents:
(Make a copy of the document and set the
copy.)
Printing a journal report
manually, see page 77. To print automatically
after every 30 new fax transmissions and
receptions, make sure feature #402 is activated
(page 55). For an explanation of error messages,
see page 59.
–
Chemically treated paper such as carbon
or carbonless duplicating paper
Electrostatically charged paper
Badly curled, creased or torn paper
Paper with a coated surface
–
–
–
–
–
Paper with a faint image
Paper with printing on the opposite side
that can be seen through the other side,
such as newsprint
4.2 Document
requirements
Minimum document size
L Check that ink, paste or correction fluid has
dried completely.
L To set a document with a width of less than
210 mm (81/4"), we recommend using a copy
machine to copy the original document onto
A4 or letter-sized paper, then setting the
copied document.
128 mm
(5")
Maximum document size
216 mm
(8 1/2")
31
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4. Fax
4.3 Sending a fax using
one-touch dial feature and
navigator directory
4.4 Broadcast
transmission
By storing one-touch dial and navigator directory
items (page 25) into the broadcast memory, you
can send the same document to multiple parties
(up to 20). Your programmed items will remain in
the broadcast memory, allowing frequent re-use.
L The broadcast function utilizes stations 1–3.
The one-touch dial function will be canceled.
L Keep the front cover page open for button
locations.
Before using this feature, store the desired
names and telephone numbers into one-touch
dial feature and navigator directory (page 25).
L Keep the front cover page open for button
locations.
1 Adjust the width of the document guides to fit
the actual size of the document.
2 Insert the document (up to 20 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
4.4.1 Programming items into
the broadcast memory
to fit the document, re-adjust them.
1 Press {DIRECTORY PROGRAM}.
2 Select the desired broadcast key.
3 If necessary, press {RESOLUTION}
repeatedly to select the desired resolution
(page 30).
For BROADCAST 1-2:
1. Press the desired {BROADCAST} key.
2. Press {A} or {B} repeatedly to select
4 Enter the fax number.
“BROADCAST”.
Using stations 1–11:
For MANUAL BROADCAST:
Press the desired station key.
1. Press {MANUAL BROAD}.
Using stations 12–22:
2. Press {A} or {B} repeatedly to select
Press {LOWER}, then press the desired
station key.
“MANUAL BROAD”.
3 Press {SET}.
Using navigator directory:
4 Program items.
Press {<} or {>}, then press {A} or {B}
repeatedly to display the desired item.
Using stations 1–11:
Press the desired station key.
5 Press {FAX START}.
Using stations 12–22:
Fax auto redial
Press {LOWER}, then press the desired
station key.
If the line is busy or if there is no answer, the unit
will automatically redial the number 1 time.
L To cancel redialing, press {STOP}, then
press {SET}.
Using navigator directory:
Press {A} or {B} repeatedly to display the
desired item, and press {SET}.
If your unit does not send a fax
correctly, and that the number is a fax
number.
L Confirm that the other party’s fax machine is
answering by turning ON the connecting tone
feature (feature #416, page 56).
Using the dial keypad (only for MANUAL
BROAD):
Enter the fax number and press {SET}.
L If you program the wrong item, press
{STOP} to erase the item.
L To program other items, repeat this step
(up to 20 items).
5 Press {SET} after programming all of the
desired items.
L To program another broadcast key,
repeat steps 2 to 5.
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4. Fax
6 Press {STOP} to exit.
4.4.4 Sending the same
Note:
document to pre-programmed
parties
L Confirm the stored items by printing a
broadcast programming list (page 77).
1 Insert the document FACE DOWN.
4.4.2 Adding a new item into the
broadcast memory
After initial programming, you can add new items
(up to a combined total of 20).
2 If necessary, press {RESOLUTION}
repeatedly to select the desired resolution
(page 30).
3 Press the desired {BROADCAST} (1-2) or
{MANUAL BROAD}.
1 Press {>}.
L Confirm that there are no documents in
the document entrance.
L The document will be fed into the unit and
scanned into memory. The unit will then
send the data to each party, calling each
number sequentially.
2 Press {A} or {B} repeatedly to display the
desired broadcast memory
L After transmission, the stored document
will be erased from memory
(“<BROADCAST1>”, “<BROADCAST2>” or
“<MANUAL BROAD>”).
automatically, and the unit will
automatically print a report (broadcast
sending report).
3 Press {DIRECTORY PROGRAM}.
4 Press {*}.
Note:
5 Press {A} or {B} repeatedly to display the
L If you select “FINE”, “SUPER FINE” or
“PHOTO” resolution, the number of pages
that the unit can send will decrease.
L If the document exceeds the memory
capacity, sending will be canceled.
L If a party is busy or does not answer, it will be
skipped and redialed later 1 time.
desired item you want to add.
6 Press {SET}.
L To add other items, repeat steps 5 and 6
(up to 20 items).
7 Press {DIRECTORY PROGRAM} to exit.
Note:
L When adding new items to the MANUAL
BROADCAST memory, you can only select
stored items.
To cancel broadcast transmission
1. Press {STOP} repeatedly until “SEND
CANCELED?” is displayed.
2. Press {SET}.
4.4.3 Erasing a stored item from
the broadcast memory
1 Press {>}.
L Confirm that there are no documents in
the document entrance.
2 Press {A} or {B} repeatedly to display the
desired broadcast memory
(“<BROADCAST1>”, “<BROADCAST2>” or
“<MANUAL BROAD>”).
3 Press {DIRECTORY PROGRAM}.
4 Press {#}.
5 Press {A} or {B} repeatedly to display the
desired item you want to erase.
L To cancel erasing, press {STOP}.
6 Press {SET}.
7 Press {SET}.
L To erase other items, repeat steps 5 to 7.
8 Press {DIRECTORY PROGRAM} to exit.
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4. Fax
Receiving Faxes
4.5.3 Use with answering
machine
Your situation
You want to use the fax machine with an
answering machine.
4.5 Selecting the way to
use your fax machine
Depending on your situation, select the way you
prefer to use your fax machine.
Setup
–
–
–
Use only as a fax (FAX ONLY mode)
Use mostly as a telephone (TEL mode)
Use with answering machine
Connect an external telephone answering
machine and set the ring count of the answering
machine to less than 4.
L Set the ring count in FAX ONLY mode of the
fax machine to more than 4, if you use with
auto answer ON.
4.5.1 Use only as a fax (FAX
ONLY mode)
You have a separate telephone line just for faxes.
How to receive calls
When receiving phone calls, the answering
machine will record voice messages.
Setup
Set the fax machine to FAX ONLY mode (page
35) by pressing {AUTO ANSWER} repeatedly.
How faxes are received
All incoming calls will be answered as faxes.
4.5.2 Use mostly as a telephone
(TEL mode)
Your situation
You want to answer calls by yourself. If a fax call
is received, you must receive the fax manually.
Setup
Set the fax machine to TEL mode (page 35) by
pressing {AUTO ANSWER} repeatedly.
How to receive phone calls and faxes
You have to answer all calls manually.
To receive a fax document, press {FAX START}.
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4. Fax
4.6 Receiving a fax
automatically – Auto
answer ON
4.7 Receiving a fax
manually – Auto answer
OFF
4.6.1 Activating FAX ONLY mode
4.7.1 Activating TEL mode
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} repeatedly to display the
following.
1 Press {AUTO ANSWER} repeatedly to
display the following.
FAX ONLY MODE
TEL MODE
3 RINGS
[±]
L The display will show the ring setting in
FAX ONLY mode.
L The {AUTO ANSWER} light is OFF.
L The {AUTO ANSWER} light is ON.
2 If you wish to change the ring setting, press
{A} or {B} repeatedly to display the desired
setting, and press {SET}.
{STOP}
{FAX START}
How to receive phone calls and faxes
1. Lift the handset to answer the call.
2. When:
{A}{B}
{SET}
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
How faxes are received
When receiving calls, the unit will automatically
answer all calls and only receive fax documents.
press {FAX START}.
CONNECTING...
If you have subscribed to a Distinctive
Ring service
See page 39.
3. Replace the handset.
L The unit will start fax reception.
L If you do not answer the call within 10
rings, the unit will temporarily switch to fax
reception. The other party can then send
a fax.
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4. Fax
How to receive faxes with an extension
telephone
If you have another telephone connected to the
[EXT] jack or the same line (extension
telephone), you can use the extension telephone
to receive faxes.
4.8 Using the unit with an
answering machine
4.8.1 Setting up the fax machine
and an answering machine
1. When the extension telephone rings, lift the
handset of the extension telephone.
1 Connect the answering machine (1).
L Answering machine is not included.
L Remove the stopper (2).
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
2
press {*} {#} {9} (default fax activation
code) firmly.
L The fax machine will start reception.
3. Replace the handset.
Note:
L To receive fax documents using the
extension telephone, make sure remote fax
activation is turned ON (feature #434 on
page 57) beforehand. The default setting is
ON.
To stop receiving
Press {STOP}.
1
2 Set the number of rings on the answering
machine to less than 4.
L This will allow the answering machine to
answer the call first.
3 Record a greeting message on the
answering machine.
L We recommend you record a message
up to 10 seconds long, and not to pause
for more than 4 seconds during the
not function correctly.
4 Activate the answering machine.
mode (page 35).
L If you set to FAX ONLY mode, change
the ring setting in FAX ONLY mode to
“5 EXT.TAM” (feature #210 on page
54).
6 Check all or part of the following are not the
same:
–
the remote access code of the answering
machine
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4. Fax
–
the fax activation code (feature #434 on
page 57)
4.9 Junk fax prohibitor
Receiving a voice message and fax
document in one call
The caller can leave a voice message and send
a fax document during the same call. Inform the
caller of the following procedure beforehand.
(preventing fax reception
from undesired callers)
If you subscribe to Caller ID service, this feature
prevents fax reception from calls that do not
show caller information.
1. The caller calls your unit.
L The answering device will answer the call.
Additionally, the fax machine will not accept
faxes originating from numbers that match a
programmable junk fax prohibitor list.
L Keep the front cover page open for button
locations.
2. The caller can leave a message after the
greeting message.
3. The caller presses {*}{#}{9} (pre-selected
fax activation code).
L The unit will activate the fax function.
Important:
L This feature does not work when manual
reception is performed.
document.
Note:
4.9.1 Activating the junk fax
prohibitor
L The fax activation code can be changed in
feature #434 (page 57).
1 Press {JUNK FAX PROHIBITOR}.
2 Press {>}.
3 Press {A} or {B} repeatedly to select “ON”.
4 Press {SET}.
5 Press {STOP} to exit.
L While the junk fax prohibitor is activated,
is ON.
4.9.2 Storing undesired callers
You can register up to 10 undesired numbers
from the Caller ID list (page 27) if you do not wish
to receive faxes from them.
1 Press {CALLER ID SEARCH}.
2 Press {A} or {B} repeatedly to display the
3 Press {JUNK FAX PROHIBITOR}.
4 Press {SET}.
L To program other parties, repeat steps 2
to 4.
5 Press {STOP} to exit.
Note:
L Ifthere is no space to store new items, “LIST
FULL” is displayed in step 4. Erase
unnecessary items.
To display the junk fax prohibitor list
1. Press {JUNK FAX PROHIBITOR}.
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4. Fax
2. Press {>} repeatedly to display “JUNK LIST
DISP.”.
3. Press {SET}.
4. Press {A} or {B} to display the items on the
list.
5. Press {STOP} to exit.
To print the junk fax prohibitor list
1. Press {JUNK FAX PROHIBITOR}.
2. Press {>} repeatedly to display “JUNK LIST
PRINT”.
3. Press {SET}.
4. Press {STOP} to exit the list.
To erase an item from the junk fax
prohibitor list
1. Press {JUNK FAX PROHIBITOR}.
2. Press {>} repeatedly to display “JUNK LIST
DISP.”.
3. Press {SET}.
4. Press {A} or {B} repeatedly to display the
desired item.
5. Press {<}.
L To cancel erasing, press {STOP} 2 times.
6. Press {SET}.
L The item is erased.
L To erase other items, repeat steps 4 to 6.
7. Press {STOP} to exit the list.
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5. Distinctive Ring
5DiDstiisntcinticvteivRe iRnging
How phone calls and faxes are received
If the incoming call is for the fax number, the fax
machine will ring with the assigned ring pattern
and automatically start fax reception.
If the incoming call is for the phone number, the
fax machine will keep on ringing.
5.1 Distinctive Ring
service from your phone
company
This service is convenient if you wish to have a
different number for your fax machine and
telephone, even when you use them on a single
telephone line.
5.3 Using three or more
phone numbers on a
single telephone line
Distinctive Ring is a service offered by your local
telephone company which allows you to use
several telephone numbers on one telephone
line. When a call is made to one of your phone
numbers, the telephone company sends a ring
pattern to your telephone line to indicate which
number the call is intended for. By setting up this
unit for Distinctive Ring, you can make the fax
machine automatically start fax reception when
a call comes to the fax number.
You may wish to use three or more phone
numbers for a single telephone line. In order to
distinguish which number the call was
addressed to, a different ring pattern must be
assigned for each number.
Example: Using three phone numbers
Telephone
number
Ring pattern Use
To use this service, you must subscribe to
the Distinctive Ring service offered by your
local telephone company.
012 1234
Standard
ring
Personal
012 5678
012 9876
Double ring
Triple ring
Business
Fax
5.2 Using two or more
phone numbers on a
single telephone line
To use one phone number for the fax, program
the ring pattern assigned for the fax in feature
#431 (page 40). In the example, the ring pattern
assigned for fax is a triple ring, so you should
program “C” (triple ring).
5.2.1 Activating the Distinctive
Ring feature
Ring pattern
Settings in
feature #431
Standard ring (one long
ring)
“A”
1st ring
2nd ring
{MENU}
1 Press {MENU}.
{SET}
Double ring (two short rings) “B”
2 Press {#}, then {4}{3}{0}.
3 Press {1} to select “ON”.
4 Press {SET}.
1st ring
2nd ring
Triple ring (short-long-short
rings)
“C”
L The {AUTO ANSWER} indicator is ON.
5 Press {MENU} to exit.
1st ring
2nd ring
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5. Distinctive Ring
Ring pattern
Settings in
feature #431
Other triple ring (short-
short-long rings)
“D”
1st ring
2nd ring
5.4 Programming the ring
pattern assigned for fax
L Keep the front cover page open for button
locations.
1 Set feature #430 to “ON” (page 39).
2 Press {MENU}.
3 Press {#}, then {4}{3}{1}.
4 Press {1} to {5} repeatedly to select the ring
pattern assigned for fax.
{1} “A”: Standard ring (one long ring)
{2} “B”: Double ring (two short rings)
{3} “C”: Triple ring (short-long-short-rings)
{4} “D”: Other triple ring (short-short-long
rings)
{5} “B-D” (default): The fax will respond to
calls with any of ring tone patterns “B”, “C”
and “D”
5 Press {SET}.
6 Press {MENU} to exit.
40
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6. Copy
6CoCopinyg
p
y
–
“MIXED”: For documents containing both
text and photographs.
6.1 Making a copy
–
–
“TEXT”: For documents containing only text.
“PHOTO”: For documents containing
photographs, shaded drawings, etc.
1
Note:
L You can change the default resolution in
feature #461 (page 54).
6.1.1 More copying features
To enlarge a document
1. Insert the document, then press {COPY
START}.
2. Press {A} repeatedly to select from “105%”
to “200%” by changing the enlargement rate
5% at a time.
3. Press {COPY START}.
L The unit will only enlarge the center of the
upper part of the document. To make an
enlarged copy of the bottom of the
document, turn the document around,
and then make a copy.
{A}{B} {COLLATE}
{STOP}
{COPY START}
{RESOLUTION}
Example: 150% enlarged copy
Original document
Enlarged copy
1 Adjust the width of the document guides (1)
to fit the actual size of the document.
A
C
B
D
A
C
B
D
2 Insert the document (up to 20 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
L If the document guides are not adjusted
to fit the document, re-adjust them.
To reduce a document
3 Press {COPY START}.
1. Insert the document, then press {COPY
4 If necessary, press {RESOLUTION}
START}.
repeatedly to select the desired resolution.
2. Press {B} repeatedly to select from “50%” to
“95%” by changing the reduction rate 5% at a
time.
5 If necessary, enter the number of copies (up
to 99).
3. Press {COPY START}.
6 Press {COPY START}, or wait for 20
seconds.
Example: 70% reduced copy
L The unit will start copying.
Original document
Reduced copy
Note:
L Any document which can be sent as a fax can
also be copied (page 31).
A
C
B
D
A
C
B
D
To stop copying
Press {STOP}.
To select the resolution
Select the desired resolution according to the
type of document.
To collate multiple copies
The unit can collate multiple copies in the same
order as the original document pages.
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6. Copy
1. Insert the document, then press {COLLATE}
repeatedly to display “COLLATE=ON”.
2. Enter the number of copies (up to 99).
3. Press {COPY START}.
Example: Making 2 copies of a 4-page
original document
4
3
4
2
4
1
3
3
4
2
3
2
1
2
1
1
Collated pages
Note:
Uncollated pages
L The unit will store the documents into
memory while collating the copies. The
number of original document for collating
copies depends upon the contents of pages
and resolution. Approximately 50 pages of
ITU-T No.1 Test Chart in “MIXED” mode can
be stored at a time, if the unit has no
documents in memory. See page 78 of the
specifications for details.
L If memory becomes full while storing, the unit
will only print out the stored pages.
L After copying, the collating feature will turn
OFF automatically.
42
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7. Multi-Function Station software
7SeMtuuplti-Function Station software
1 USB cable
7.1 Connecting to a
computer
Panasonic Multi-Function Station software
enables the unit to carry out the following
functions:
–
–
–
Printing on plain paper, transparencies,
labels and envelopes
Scanning documents and converting an
image into text with Readiris OCR software
Scanning from other applications for
Microsoft® Windows® that support TWAIN
scanning
–
–
–
Storing, editing or erasing items in directories
using your computer
Programming the features using your
computer
Sending, receiving fax documents using your
computer
1
To use Multi-Function Station on your computer,
the following are required:
Operating System:
CPU:
Windows 98: Pentium® 90 MHz or faster
Windows Me: Pentium 150 MHz or faster
Windows 2000: Pentium 166 MHz or faster
Windows XP*1: Pentium 300 MHz or faster
RAM:
Note:
L Be sure to use a USB 2.0 certified cable if
your computer is equipped with the Hi-Speed
USB 2.0 interface.
recommended)
Warning:
L To assure continued emission limit
compliance, use only shielded USB cable (2
m or less in length).
Windows Me: 32 MB (64 MB or more
recommended)
Windows 2000: 64 MB or more
Windows XP*1: 128 MB or more
Other Hardware:
CD-ROM drive
Hard disk drive with at least 100 MB of available
space
7.2 Installing Multi-
Function Station
L The screenshots shown in these
instructions are for Windows XP and are
included for reference only.
USB interface
*1 Multi-Function Station software does not
work with Windows XP Professional x64
Edition (64bit), a new version of Windows XP
Professional that was released in and after
April, 2005.
L The screenshots shown in these
instructions may differ slightly from those
of the actual product.
L Software features and appearance are
subject to change without notice.
Important notice for the connection
L Do not connect the USB cable before
installing Multi-Function Station. Be sure
to connect the USB cable in step 6 on
page 44.
1 Start Windows and exit all other applications.
L For Windows XP and Windows 2000
users, you must be logged in as an
administrator in order to install Multi-
Function Station.
L Install Multi-Function Station before
connecting the fax machine to a
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7. Multi-Function Station software
computer. If the fax machine is
connected to a computer before
installing Multi-Function Station, the
[Found New Hardware Wizard] dialog
box will appear. Click [Cancel] to
close it.
7 Click [Install], then follow the on-screen
instructions.
L The files will be copied to your computer.
Important notice for Windows XP users
L If you use Windows XP, the following
message may appear after step 6:
“The software you are installing for this
hardware has not passed Windows Logo
testing to verify its compatibility with
Windows XP”
2 Insert the included CD-ROM into your CD-
ROM drive.
L The [Choose Setup Language] dialog
box will appear. Select the desired
language that you want to use with this
software from the drop-down list. Click
[OK]. The installation will automatically
start.
This is normal and the software will not
cause any difficulties with your operating
system. You can continue the installation
with no problem.
L If the [Choose Setup Language] dialog
box does not appear:
Note:
The installation will automatically start.
L If the installation does not start
automatically:
L If the screen prompts to insert the CD-ROM
for operating system when installing Multi-
Function Station, insert it into your CD-ROM
drive.
Click [Start]. Choose [Run...]. Type
“D:\setup” (where “D:” is the drive letter
of your CD-ROM drive). Click [OK].
(If you are not sure what the drive letter is
for your CD-ROM drive, use Windows
Explorer and look for the CD-ROM drive.)
To use the other unit with the computer
You need to add the printer driver for each unit,
as follows.
Click [Start], then select [All Programs] or
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Add Printer
Driver]. Then follow the on-screen instructions
from step 5.
Note:
L You cannot connect more than one unit to the
same computer at the same time.
The installation will start.
To modify the software
You can select the components to install anytime
after the installation.
For Windows XP and Windows 2000 users, you
must be logged in as an administrator in order to
modify Multi-Function Station.
on-screen instructions.
4 When the [Setup Type] dialog box appears,
select [Standard], then click [Next].
L Readiris OCR software (page 49) and
Device Monitor (page 51) will also be
installed.
1. Click [Start], then select [All Programs] or
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Uninstall or
Modify].
5 When the [Connect Type] dialog box
appears, select [Connect directly with a
L The [Connect Device] dialog box will
appear.
2. Select [Modify] and click [Next], then follow
the on-screen instructions.
To uninstall the software
For Windows XP and Windows 2000 users, you
must be logged in as an administrator in order to
uninstall Multi-Function Station.
6 Connect the fax machine with the USB cable
(page 43), then click [Next].
L If the fax machine is connected to your
computer, the model name will be
automatically detected.
L You can change the names for the printer,
PC fax, and scanner if necessary.
1. Click [Start], then select [All Programs] or
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Uninstall or
Modify].
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7. Multi-Function Station software
2. Select [Uninstall] and click [Next], then
Help
follow the on-screen instructions.
L For detailed instructions on Multi-Function
Station.
Note:
L If you want to uninstall each component,
select [Modify] and click [Next] in step 2,
then follow the on-screen instructions.
Usage Tips
L To display usage tips.
Note:
L You can confirm if the fax machine is
connected to your computer on Device
Monitor.
L Computer features (printing, scanning, PC
Fax, etc.) may not function properly in the
following situations:
7.3 StartingMulti-Function
Station
Click [Start], then select [All Programs] or
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Multi-Function
Station].
–
–
–
When the fax machine is connected to a
computer that was custom-built by the
user.
When the fax machine is connected to the
computer via a PCI card or other
expansion card.
When the fax machine is connected to
another piece of hardware (such as a
USB hub or interface adapter) and not
connected directly to the computer.
L Multi-Function Station will appear.
Viewer (Scan) (page 48)
L To display the images which support TIFF,
L To create an image file by scanning the
document set in the fax machine (TIFF,
JPEG, PCX, DCX, BMP and PDF formats).
Remote Control (page 49)
L To store, edit or erase items in directories.
L To view items in the journal report or Caller ID
list.
L To store caller information into directories.
PC FAX (page 49)
computer.
L To display a document received on the
computer.
Device Monitor (page 51)
L To display the current status of the fax
machine.
Readiris (OCR) (page 49)
L To convert an image into editable text data.
Setup
L To change the setting for OCR.
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7. Multi-Function Station software
Printing
For Windows XP:
Click [Preferences], then click the
desired tab. Change the printer settings,
then click [OK].
7.4 Using the fax machine
as a printer
4 Click [Print].
Note:
You can print not only on plain paper but also on
special media (transparencies / labels /
envelopes).
L To load paper, see page 17.
L For details about the paper specifications,
see page 46, 79.
7.4.1 Printing from Windows
applications
You can print a file created in a Windows
application. For example, to print from WordPad,
proceed as follows.
Setting the printer properties
You can change the printer setting in step 3. We
recommend that you test paper (especially
special sizes and types of paper) on the fax
machine before purchasing large quantities.
You can change the settings on following tabs.
Paper: Paper size, paper type, etc.
Output: Pages per sheet, etc.
1 Open the document you want to print.
2 Select [Print...] from the [File] menu.
L The [Print] dialog box will appear.
For details about the [Print] dialog box,
click [?], then click the desired item.
Quality: Graphics mode, resolution, toner save
feature, etc.
Note:
L To select [Envelope] for paper type on the
#10] or [Envelope DL] for paper size.
L When printing from a computer, the toner
save feature on the [Quality] tab overrides
the fax machine’s toner save setting (feature
#482 on page 54).
7.4.2 Transparencies
Use transparencies designed for laser printing.
We recommend the following:
3M® CG3300/CG5000
L Load transparency sheets one page at a
time for printing, print-side down.
L Remove each transparency after printing
and place it on a flat surface to cool and to
prevent it from curling.
L Do not re-use transparencies that have
already been fed through the fax machine.
This includes transparencies that have been
fed through and ejected without being printed
on.
Note:
L For Microsoft PowerPoint®, select
[Color] or remove the check next to
[Grayscale] in the print dialog so that
colored text will be printed in grayscale.
3 Select [Panasonic KX-FLM651] as the
active printer.
L If you have changed the name of the fax
machine when installing, select that
name from the list.
L To change the printer settings, proceed
as follows.
L Some types of transparencies have
instructions recommending which side to
print on. If the print quality is poor, try printing
on the other side.
For Windows 98/Windows Me:
Click [Properties], then click the desired
tab. Change the printer settings, then
click [OK].
For Windows 2000:
Click the desired tab and change the
7.4.3 Labels
Use labels designed for laser printing. We
recommend the following:
Avery®
5160/5161/5162/5163/5164/5165/5167/5168
printer settings.
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7. Multi-Function Station software
XEROX®
L Insert envelopes, print-side down (1),
then adjust the recording paper guides
(2).
LWH100/LWH110/LWH120/LWH130/LWH140
L Load label sheets one page at a time for
printing, print-side down.
L Remove each label after printing.
L Do not use the following types of labels:
1
–
Labels that are wrinkled, damaged or
separated from the backing sheet.
Any sheet of labels that has spaces in it
where some of the labels have been
removed.
–
2
–
Labels that do not completely cover the
backing sheet as follows.
L Remove each envelope after printing.
Note:
L Wrinkles may occur in some cases, even if
high quality envelopes are used.
L Avoid printing in high humidity, above 70%
relative humidity (RH). High humidity may
cause the envelope to curl, pick up excess
toner or seal the envelope.
L Avoid printing below 10 °C (50 °F) with less
than 30% RH, or it may cause light printing.
L Store envelopes away from moisture and
humidity, where they can lay flat and their
edges will not be bent or damaged. The
humidity should not exceed 70% RH.
7.4.4 Envelopes
Use envelopes designed for laser printing. We
recommend the following:
Do not use envelopes with any of the
following characteristics (using these may
result in paper jams):
L Irregularly shaped envelopes
L Envelopes with curls, wrinkles, nicks, twists,
dog-ears or other damage
–
–
–
High quality envelopes of 90 g/m2 (24 lb.)
paper,
Envelopes that have thin, sharply creased
leading edges, and
Envelopes that have diagonal seams.
L Envelopes with side seam construction
L Highly textured envelopes, or envelopes with
extremely shiny surfaces
L Envelopes that seal by removing a peel-off
strip
L Envelopes with more than one flap to be
sealed
L Self-adhesive envelopes
L Envelopes that are baggy or not sharply
creased
L Embossed envelopes
L You can load 1 envelope of 90 g/m2 (24 lb.)
paper at a time for printing, print-side
down.
L Envelopes that have previously been printed
on
L Envelopes that include cotton and/or fiber
material
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7. Multi-Function Station software
4 Click the [Scan] icon in the [Multi-Function
Viewer] window.
L The [Panasonic KX-FLM651] (default
name) dialog box will appear.
5 If necessary, change the scanning settings
on your computer.
Side seam
construction
Peel-off strip Multiple flaps
L To preview the scanned image, click
[Preview]. Only first page will be
displayed. You can drag the frame to
specify the scanned area. If you change
the scan mode, brightness, or contrast
setting, click [Preview] to refresh the
scanned image. Set the document again
before refreshing the scanned image.
L If you select [B/W Graphic] for scan
dpi.
Twisted
Curled
Bent-edged
6 Click [Scan].
Waved
Dog-eared
Self adhesive
L If you preview the scanned image in step
5, set the document again and click
[Scan].
L The scanned image will be displayed in
the [Multi-Function Viewer] window
after scanning.
L To save the scanned image, select [Save
As...] from the [File] menu.
L To cancel scanning while the document is
being scanned, click [Cancel].
Do not attempt to print on any of the
following types of envelopes (these may
cause damage to the fax machine):
L Envelopes with clasps, snaps or tie strings
L Envelopes with transparent windows
L Envelopes that use encapsulated types of
adhesive that do not require moistening but
rely on pressure to seal them
Note:
L You can display the images which support
TIFF, JPEG, PCX, DCX and BMP formats.
L You can save the images in TIFF, JPEG,
PCX, DCX, BMP or PDF formats.
L You can move, copy and delete a file or page.
L You cannot change the scanning settings on
the fax machine.
Clasp
Transparent window
Scanning
To scan documents quickly
7.5 Using the fax machine
as a scanner
1. Insert the document (up to 20 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
L Keep the front cover page open for button
2. Press {SCAN} on the fax machine.
L The previous settings will be displayed on
your computer. You can change them if
necessary.
locations.
7.5.1 Using Multi-Function
Viewer
3. Press {SET} on the fax machine.
L The scanned image will be displayed in
the [Multi-Function Viewer] window
after scanning.
1 Insert the document (up to 20 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
L To cancel scanning while the document is
being scanned, click [Cancel].
2 Start Multi-Function Station.
3 Select [Viewer (Scan)].
Note:
L [Multi-Function Viewer] will appear.
L For details, see the help file by selecting
[Usage Tips] from Multi-Function Station.
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7. Multi-Function Station software
–
Programming the features (page 53 to page
58)
Readiris OCR software
With OCR software, you can convert an image
into text data that can be edited with word
processor software. Readiris OCR software can
be installed when installing Multi-Function
Station.
To use this software, click the [OCR] icon in the
[Multi-Function Viewer] window or select
[Readiris (OCR)] from Multi-Function Station.
For detailed instructions about OCR, select
[Help].
–
–
–
–
Viewing items in the journal report (page 31)
Storing the journal report as the computer file
Viewing items in the Caller ID list (page 27)
Storing caller information into directories
(page 29)
–
Storing the Caller ID list as the computer file
1 Start Multi-Function Station.
2 Select [Remote Control].
L The [Multi-Function Remote Control]
window will appear.
7.5.2 Using other applications
Multi-Function Station includes a TWAIN
compliant scanner driver. You can also scan
using other applications that support TWAIN
scanning. For example, proceed as follows.
1 Insert the document (up to 20 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
2 Start an application that supports TWAIN
scanning.
3 Select [Select Device...] from the [File]
menu, then select the [Panasonic KX-
FLM651] (default name) in the dialog box.
3 Select the desired tab.
L The latest data in the fax machine will be
displayed.
4 Select [Acquire Image...] from the [File]
menu.
L The [Panasonic KX-FLM651] (default
name) dialog box will appear.
4 Perform the desired operation.
L For details about each function, click
[Help].
5 If necessary, change the scanning settings
on your computer.
L To stop the operation, click [Cancel].
L If you select [B/W Graphic] for scan
type, the resolution will be set to 200 dpi.
5 Click [OK].
L The new data will be transferred to the fax
machine and the window will close.
L You can also click [Apply] to continue
the next operation without closing the
window.
6 Click [Scan].
L The scanned image will be displayed in
the application window after scanning.
L To cancel scanning while the document is
being scanned, click [Cancel].
Note:
Note:
L Some of the features cannot be programmed
from your computer.
L For details, see the help file by selecting
L Depending on the application used, the
appearance may differ slightly.
Remote Control
[Usage Tips] from Multi-Function Station.
PC Fax
7.6 Operating the fax
machine from your
computer
7.7 Fax sending/receiving
using Multi-Function
Station
You can easily operate the following functions
from your computer.
L Keep the front cover page open for button
–
Storing, editing or erasing items in directories
(page 25, 32)
locations.
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7. Multi-Function Station software
To receive a fax document using your computer,
make sure the following features are set
beforehand.
7.7.1 Sending a computer
document as a fax message from
your computer
–
PC fax reception (feature #442 on page 57)
You can access the fax function from a Windows
application using Multi-Function Station.
For example, to send a document created from
WordPad, proceed as follows.
1 Press {AUTO ANSWER} repeatedly to turn
the auto answer setting ON (page 35).
2 Start Multi-Function Station.
3 Select [PC FAX].
1 Open the document you want to send.
2 Select [Print...] from the [File] menu.
L The [Print] dialog box will appear.
3 Select [PCFAX Panasonic KX-FLM651]
(default name) as the active printer.
4 Click [Print].
L The [Send a Fax] dialog box will appear.
4 When a fax call is received, your computer
will receive a document through the fax
machine.
Note:
L You can view, print or transfer the received
document using your computer.
Viewing a received document
1. Select [PC FAX] from Multi-Function Station.
2. Select [Received Log] in [Communication
Log].
5 Enter the fax number using the keypad
display or the directory.
L To stop the operation, click [Cancel].
6 Click [Send].
L The document will be sent through the fax
machine from your computer.
3. Click the item you want to view.
Note:
4. Click [File] in the menu bar, then select
[View], or click [View] icon in the toolbar.
L The received fax will be displayed.
L To stop sending, press {STOP} on the fax
machine while sending the document.
L If the document exceeds the memory
capacity of the fax machine, sending will be
canceled.
L Check the journal from Remote Control after
sending or receiving faxes.
L For details, see the help file by selecting
[Usage Tips] from Multi-Function Station.
If the fax machine’s memory stores a
received fax document
You can load the document into your computer.
1. Select [PC FAX] from Multi-Function Station.
2. Select [Received Log] in [Communication
Log].
7.7.2 Receiving a fax into your
computer
You can receive a fax document on your
computer. The received fax document is saved
as an image file (TIFF-G4 format).
3. Click [File] in the menu bar, then click
[Receive a fax].
L If feature #442 is activated, the received
fax document will be automatically
transferred to the computer.
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7. Multi-Function Station software
7.8 Confirming the status
of the fax machine
You can confirm the setting information and
current status of the fax machine from your
computer.
1 Start Multi-Function Station.
2 Select [Device Monitor].
L The [Device Monitor] window will
appear.
3 You can confirm the status of the fax unit.
Status: Current status of the fax unit
Note:
L Additional information (toner and recording
paper status, etc.) will be displayed in
[Status] tab by clicking [Advanced
Information].
L The status of the fax machine will be updated
automatically.
L If the printing error occurs, Device Monitor
will be started automatically and display the
error information.
L For details, see the help file by selecting
[Usage Tips] from Multi-Function Station.
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8. Programmable Features
8FeP
artougrerasmSmumableaFryeatures
m
Note:
L To exit programming, press {MENU} at any
8.1 Programming
time.
{MENU}
{SET}
1 Press {MENU}.
2 Press {#} and the 3-digit code (page 53 to
page 58).
3 Press the desired selection to display the
desired setting.
L This step may be slightly different
depending on the feature.
4 Press {SET}.
5 Press {MENU} to exit.
To select features by using the navigator
key
You can select a feature by using the navigator
key instead of directly entering the program code
(# and a 3-digit number).
1. Press {MENU}.
2. Select the feature’s category you wish to
program.
Press {<} or {>} repeatedly to display the
desired feature’s category.
–
–
“BASIC FEATURE”
“ADVANCED FEATURE”
3. Press {SET}.
4. Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
L The current setting of the feature will be
displayed.
5. Press {A} or {B} repeatedly to display the
desired setting.
L This step may be slightly different
depending on the feature.
6. Press {SET}.
L The setting you selected is set, and the
next feature will be displayed.
7. To exit programming, press {MENU}.
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8. Programmable Features
8.2 Basic features
Feature/Code
Selection
Setting the quick setup
{#}{1}{0}{0}
receiving mode depending on your situation.
{1} “FAX ONLY” (default): Use only as a fax (page 35).
{2} “DIST. RING”: With the Distinctive Ring service (page 39).
{3} “EXT. TAM”: With an external telephone answering machine
(page 36).
{4} “TEL ONLY”: Mostly phone calls (page 35).
1. Press {MENU}.
2. Press {#}, then {1}{0}{0}.
3. Press {SET}.
4. Press {SET} again to print the quick fax setup guide.
L If you do not wish to print it, press {STOP}.
5. Press {1} to {4} to display the desired setting.
6. Press {SET}.
7. Press {MENU}.
Setting the date and time
{#}{1}{0}{1}
Enter your fax number using the dial keypad. See page 24 for details.
See page 20 for details.
Setting your logo
{#}{1}{0}{2}
Setting your fax number
{#}{1}{0}{3}
Setting the dialing mode
{#}{1}{2}{0}
Setting flash time
The flash time depends on your telephone exchange or host PBX.
{#}{1}{2}{1}
{1} “700ms” (default)
{2} “600ms”
{3} “400ms”
{4} “300ms”
{5} “250ms”
{6} “110ms”
{7} “100ms”
{8} “90ms”
Note:
L If the fax machine is connected via a PBX, PBX functions
(transferring a call, etc.) might not work correctly. Consult your PBX
supplier for the correct setting.
Changing the LCD
display contrast
{#}{1}{4}{5}
{1} “NORMAL” (default): For normal contrast.
{2} “DARKER”: Used when the display contrast is too light.
Setting the ringer pattern {1} “A” (default)
{#}{1}{6}{1}
{2} “B”
{3} “C”
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8. Programmable Features
Feature/Code
Selection
Changing the ring setting To change the number of rings before the unit answers a call in FAX
in FAX ONLY mode
ONLY mode.
{#}{2}{1}{0}
{1} “1”
{2} “2”
{3} “3” (default)
{4} “4”
Setting the Caller ID list to {0} “OFF” (default): The unit will not print the Caller ID list, but will keep
print automatically
{#}{2}{1}{6}
records of the information for the last 30 callers.
{1} “ON”: The unit will print the Caller ID list automatically after every
30 new calls (page 27).
Setting the recording
paper size
{1} “LETTER” (default): Letter size paper
{2} “A4”: A4 size paper
{#}{3}{8}{0}
{3} “LEGAL”: Legal size paper
Setting the scan contrast To send or copy a document with faint or dark writing, set this feature
{#}{4}{1}{0}
before transmission or copying.
{1} “NORMAL” (default): Used for normal writing.
{2} “DARKER”: Used for faint writing.
{3} “LIGHT”: Used for dark writing.
Changing the default
copy resolution
{#}{4}{6}{1}
To change the default resolution setting for copying.
{1} “MIXED” (default): For documents containing both text and
photographs.
{2} “TEXT”: For documents containing only text.
{3} “PHOTO”: For documents containing photographs, shaded
drawings, etc.
Setting toner save feature {0} “OFF” (default): Deactivates this feature.
{#}{4}{8}{2}
{1} “ON”: The toner cartridge will last longer.
Note:
L This feature may lower the print quality by reducing toner
consumption.
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8. Programmable Features
8.3 Advanced features
Feature/Code
Selection
Printing a confirmation
report
{#}{4}{0}{1}
To print a confirmation report for fax transmission results (page 31).
{0} “OFF”: Confirmation reports will not be printed.
{1} “ON”: A confirmation report will be printed after every transmission.
{2} “ERROR” (default): A confirmation report will be printed only when
fax transmission fails.
Setting the journal report
to print automatically
{#}{4}{0}{2}
{0} “OFF”: The unit will not print a journal report, but will keep a record
of the last 30 fax transmissions and receptions.
{1} “ON” (default): The unit will print a journal report automatically after
every 30 new fax transmissions and receptions (page 31).
Sending documents
overseas
{#}{4}{1}{1}
If you cannot send a fax overseas even if the number is correct and the
line is connected, activate this feature before sending the fax.
This feature improves the reliability by reducing the transmission
speed.
{0} “OFF”: Deactivates this feature.
{1} “NEXT FAX”: This setting is effective only for the next attempted
fax transmission. After transmission, the unit will return to the previous
setting.
{2} “ERROR” (default): When the previous fax transmission fails and
you wish to re-send the document.
Note:
L This feature is not available for broadcast transmission.
L Calling charges may be higher than usual.
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8. Programmable Features
Feature/Code
Selection
Sending a fax at a specific This feature allows you to take advantage of low-cost calling hours
time
offered by your telephone company. This feature can be set up to 24
{#}{4}{1}{2}
hours in advance of the desired time.
{0} “OFF” (default)
{1} “ON”
To send a document:
1. Insert the document into the auto document feeder.
2. If necessary, press {RESOLUTION} repeatedly to select the
desired resolution (page 30).
3. Press {MENU}.
4. Press {#}, then {4}{1}{2}.
5. Press {1} to select “ON”.
7. Enter the fax number.
L To enter an item using one-touch dial feature and navigator
directory, see step 4, “4.3 Sending a fax using one-touch dial
feature and navigator directory”, page 32. (When using
navigator directory, you do not have to press {<} or {>} before
pressing {A} or {B}.)
8. Press {SET}.
9. Enter the transmission start time.
L Press {*} repeatedly to select “AM” or “PM”.
10.Press {SET}.
L To cancel after programming, press {STOP} then {SET}.
Setting the Error
Correction Mode (ECM)
{#}{4}{1}{3}
This feature is available when the sending/receiving fax machines are
ECM compatible.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): If there is an error during fax transmission /
reception, the fax machine will support the communication.
Setting the connecting
tone
{#}{4}{1}{6}
If you often have trouble when sending faxes, this feature allows you to
hear connecting tones: fax tone, ring back tone and busy tone. You can
use these tones to confirm the status of the other party’s machine.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear connecting tones.
L If the ring back tone continues, the other party’s machine may not
be a fax machine or may have run out of paper. Check with the
L The connecting tone volume cannot be adjusted.
Activating the Distinctive
Ring feature
{0} “OFF” (default)
{1} “ON”
{#}{4}{3}{0}
See page 39 for details.
Setting the ring pattern
for fax (Distinctive Ring
feature)
{1} “A”
{2} “B”
{3} “C”
{#}{4}{3}{1}
{4} “D”
{5} “B-D” (default)
See page 40 for details.
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8. Programmable Features
Feature/Code
Selection
Receiving other size
documents
{#}{4}{3}{2}
To receive a fax document that is longer than your recording paper.
{0} “OFF”: The unit will print the original size.
{1} “ON” (default): The unit will fit received documents onto your
recording paper.
Changing the fax
activation code
{#}{4}{3}{4}
If you wish to use an extension telephone to receive faxes, activate this
feature and program the activation code.
Important:
L The fax activation code must be different from the code that
you programmed on the answering machine.
{0} “OFF”
{1} “ON” (default)
1. Press {MENU}.
2. Press {#}, then {4}{3}{4}.
3. Press {1} to select “ON”.
4. Press {SET}.
5. Enter your code from 2 to 4 digits, using 0–9, {*} and {#}.
L The default code is “;#9”.
L Do not enter “0000”.
6. Press {SET}.
7. Press {MENU}.
Setting the memory
reception alert
{#}{4}{3}{7}
To alert you with a beeping sound when a received fax document is
stored into memory due to some existing problem.
The slow beeps will continue until you clear the printing problem and
make sure the unit is supplied with enough paper to print the stored
document.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will be alerted to a reception problem by a
beeping sound.
Setting friendly reception To receive a fax automatically when you answer a call and hear a fax
{#}{4}{3}{8}
calling tone (slow beep).
{0} “OFF”: You have to press {FAX START} for fax reception.
{1} “ON” (default): You do not have to press {FAX START} for fax
reception.
Receiving a fax into the
computer
If you wish to receive a fax into the computer, activate this feature.
{0} “OFF” (default): Deactivates this feature.
{#}{4}{4}{2}
{1} “ALWAYS”: If the unit recognizes the connection to the computer, it
will transfer a received document to the computer. If the unit cannot
recognize the connection, it will store a received document in the
memory once, then transfer the data after recognition of the
connection.
{2} “CONNECTED”: If the unit recognizes the connection to the
computer, it will transfer a received document to the computer. If the
unit cannot recognize the connection, it will print out the data.
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8. Programmable Features
Feature/Code
Selection
Resetting advanced
features to their default
settings
{0} “NO” (default)
{1} “YES”
To reset the advanced features:
{#}{4}{5}{9}
1. Press {MENU}.
2. Press {#}, then {4}{5}{9}.
3. Press {1} to select “YES”.
4. Press {SET}.
5. Press {SET} again.
6. Press {MENU}.
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9. Help
9
Help
9.1 Error messages – Reports
If a problem occurs during fax transmission or reception, one of the following messages will be printed on
the confirmation and journal reports (page 31).
Message
Code
Cause & Solution
COMMUNICATION ERROR
40-42
46-72
FF
L A transmission or reception error occurred.
Try again or check with the other party.
43
44
telephone line cord to a different jack and try
again.
using the overseas mode (feature #411, page
55).
DOCUMENT JAMMED
-----
L The document is jammed. Remove the
jammed document (page 74).
ERROR-NOT YOUR UNIT
54
59
70
L A transmission or reception error occurred
because of a problem with the other party’s
fax machine. Check with the other party.
JUNK FAX PROH. REJECT
MEMORY FULL
-----
rejected fax reception.
-----
L The memory is full of received documents
due to a lack of recording paper or a recording
paper jam. Install paper (page 17) or clear the
jammed paper (page 71).
NO DOCUMENT / FAILED PICKUP
OTHER FAX NOT RESPONDING
-----
-----
L The document was not fed into the unit
properly. Re-insert it and try again.
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
L The other party’s fax machine rings too many
times. Send the fax manually (page 30).
L The other party’s machine is not a fax
machine. Check with the other party.
L The number you dialed is not in service.
PRESSED THE STOP KEY
THE COVER WAS OPENED
OK
-----
-----
-----
L {STOP} was pressed and fax communication
was canceled.
L The front cover was opened. Close it and try
again.
L Fax transmission or reception was
successful.
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9. Help
9.2 Error messages – Display
If the unit detects a problem, one or more of the following messages will appear on the display.
Display
Cause & Solution
“CALL SERVICE”
L There is something wrong with the unit. Contact our service
personnel.
“CHANGE DRUM”
“CHANGE SUPPLIES”
unit and the toner cartridge (page 68).
“CHECK DOCUMENT”
document. If misfeeding occurs frequently, clean the document
feeder rollers (page 75) and try again.
“CHECK DRUM”
L The drum unit is not inserted properly. Re-insert it correctly (page
13).
“CHECK MEMORY”
“CHECK PICK UP”
L The memory (telephone numbers, parameters, etc.) has been
erased. Re-program.
recording paper (page 73).
“COVER OPEN”
“DIRECTORY FULL”
L There is no space to store new items in navigator directory. Erase
unnecessary items (page 26).
“DRUM LIFE LOW
REPLACE SOON”
possible (page 68).
“FAX IN MEMORY”
“KEEP COPYING”
“LOW TEMP.”
L The unit has a document in memory. See the other displayed
message instructions to print out the document. For fax memory
capacity, see page 78.
L Copying has stopped due to a lack of recording paper or recording
paper jam. See the other displayed message instructions to
continue copying.
L The inside of the unit is extremely cold and cannot be operated.
Use the unit in a warmer area. While the unit cannot be operated,
the received documents are temporarily stored into the memory,
and will be printed out automatically when the unit warms up.
“MEMORY FULL”
L When performing memory transmission, the document being
stored exceeded the memory capacity of the unit. Send the entire
document manually.
L When making a copy, the document being stored exceeded the
memory capacity of the unit. Press {STOP} to clear the message.
Divide the document into sections.
“MODEM ERROR”
“NO FAX REPLY”
“OUT OF PAPER”
L There is something wrong with the unit’s modem. Contact our
service personnel.
L The other party’s fax machine is busy or has run out of recording
L Recording paper is not installed or the unit has run out of paper.
Install paper (page 17).
L Recording paper is not fed into the unit properly. Re-install paper
(page 17).
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9. Help
Display
Cause & Solution
“PAPER JAMMED”
L A recording paper jam occurred. Clear the jammed paper (page
71).
“PC FAIL OR BUSY”
L The cable or the computer power cord is not connected correctly.
Check the connections (page 43).
L The software is not running on the computer. Restart the software
and try again.
“PLEASE WAIT”
“REDIAL TIME OUT”
L The other party’s fax machine is busy or has run out of recording
paper. Try again.
“REMOVE DOCUMENT”
L The document is jammed. Remove the jammed document (page
74).
{STOP} to remove the document. Divide the document into two or
more sheets and try again.
“REPLACE DRUM”
“CHANGE SUPPLIES”
(page 68).
“RX MEMORY FULL”
recording paper or a recording paper jam. Install paper (page 17)
or clear the jammed paper (page 71).
“TONER EMPTY”
L The toner life is complete. Replace the toner cartridge immediately
“CHANGE SUPPLIES”
(page 68).
“TONER LOW”
L The toner life is near to an end. Replace the toner cartridge as
“CHANGE SUPPLIES”
soon as possible (page 68).
“TRANSMIT ERROR”
“WARMING UP”
L A transmission error occurred. Try again.
L The inside of the unit is cold. Let the unit warm up. Wait for a while.
“WRONG PAPER”
L The fax message was printed on paper which is shorter than letter
size paper. Use the appropriate size paper (page 79).
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9. Help
Troubleshooting
9.3 When a function does not work, check here
9.3.1 Initial settings
Problem
Cause & Solution
I cannot hear a dial tone.
L The telephone line cord is connected to the [EXT] jack on the unit.
Connect to the [LINE] jack (page 19).
L If you use a splitter/coupler to connect the unit, remove the
splitter/coupler and connect the unit to the wall jack directly. If the
unit operates properly, check the splitter/coupler.
L Disconnect the unit from the telephone line and connect a known
working telephone. If the working telephone operates properly,
contact our service personnel to have the unit repaired. If the
working telephone does not operate properly, contact your
telephone company.
L The power cord or telephone line cord is not connected. Check the
connections.
connect the fax machine directly to a telephone line jack.
I cannot make calls.
L The dialing mode setting may be wrong. Change the setting
(feature #120 on page 20).
The unit does not ring.
L The ringer volume is turned OFF. Adjust it (page 21).
9.3.2 General
Problem
Cause & Solution
Theother partycomplains
they only hear a fax tone
and cannot talk.
L FAX ONLY mode is set. Tell the other party the number is only used
for faxes.
L Change to TEL mode by pressing {AUTO ANSWER}.
L If you use a Distinctive Ring service, make sure you have set the
same ring pattern assigned by the telephone company (page 39).
The {REDIAL/PAUSE}
button does not function
properly.
L If this button is pressed during dialing, a pause will be inserted. If
pressed immediately after a dial tone is obtained, the last number
dialed will be redialed.
The receiving mode does
not function properly.
L Distinctive Ring is set (feature #430 on page 39).
The unit beeps.
L The memory reception alert of feature #437 is ON (page 57), and
the unit has a document in memory. Press {STOP} to stop the
beeps, then see the displayed message instructions to solve the
problem.
Whenever I try to retrieve
my voice mail messages, I
am interrupted by the fax
tone.
L You are probably entering {*} {#} {9}. This is the default setting
for the fax activation code. If you use a voice mail service, turn the
fax activation feature OFF or re-program the activation code
(feature #434 on page 57).
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9. Help
9.3.3 Fax – sending
Problem
Cause & Solution
I cannot send documents.
L The telephone line cord is connected to the [EXT] jack on the unit.
Connect to the [LINE] jack (page 19).
paper. Try again.
L The other party’s machine is not a fax machine. Check with the
other party.
L The other party’s fax machine failed to answer the fax
automatically. Send the fax manually (page 30).
I cannot send a fax
overseas.
L Use the overseas transmission mode (feature #411 on page 55).
L Add two pauses at the end of the telephone number or dial
manually.
Theother partycomplains
that letters on their
received document are
distorted or not clear.
L If your line has special telephone services such as call waiting, the
service may have been activated during fax transmission. Connect
the unit to a line that does not have these services.
L Another telephone on the same line is off the hook. Hang up the
L Try copying the document. If the copied image is clear, there may
be something wrong with the other party’s machine.
Theother partycomplains
that black lines, white
lines or smudges appear
on their received
L The glass or rollers are dirty with correction fluid, etc. Clean them
(page 75). Please do not insert a document before correction fluid
has dried completely.
document.
9.3.4 Fax – receiving
Problem
Cause & Solution
I cannot receive
documents.
packs offered by your telephone company. Fax reception may not
–
contact your telephone company and request to deactivate
voice mail service, or
–
subscribe to a Distinctive Ring service (page 39).
L The telephone line cord is connected to the [EXT] jack on the unit.
Connect to the [LINE] jack (page 19).
I cannot receive
documents automatically.
pressing {AUTO ANSWER}.
L The time taken to answer the call is too long. Decrease the number
of rings before the unit answers a call (feature #210 on page 54).
L Make sure that the Distinctive Ring of feature #430 is set properly
(page 39). If you do not subscribe to the Distinctive Ring service
offered by your local telephone company, this feature should be
OFF.
The display shows
L The incoming call is not a fax. Change the receiving mode to TEL
“CONNECTING...”, but
faxes are not received.
mode by pressing {AUTO ANSWER}.
A blank sheet is ejected.
L The other party placed the document in their fax machine the
wrong way. Check with the other party.
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9. Help
Problem
Cause & Solution
The printing quality is
poor.
L If documents can be copied properly, the unit is working normally.
The other party may have sent a faint document or there may be
something wrong with the other party’s machine. Ask them to send
a clearer copy of the document or to check their fax machine.
L Some paper has instructions recommending which side to print on.
L You may have used paper with a cotton and/or fiber content that is
over 20%, such as letterhead or resume paper.
L The remaining toner is low. Replace the toner cartridge (page 68).
(page 77). If printing quality is still poor, replace the toner cartridge
and drum unit.
L The toner save mode is ON (feature #482 on page 54).
L The glass or rollers are dirty with correction fluid, etc. Clean them
has dried completely.
I cannot receive
documents even though
paper is installed.
L Feature #442 is activated and the received fax documents are
automatically transferred to the computer. View the received
documents using the computer (page 50).
When an extension
telephone is connected, I
cannot receive
beforehand.
L Press {*}{#}{9} firmly.
documents by pressing
{*}{#}{9}.
{*}{#}{9} (default setting). Verify the remote fax activation code
(feature #434 on page 57).
L The memory is full of received documents due to a lack of
or clear the jammed paper (page 71).
Theother partycomplains
that they cannot send a
document.
L The memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper (page 17)
or clear the jammed paper (page 71).
L The unit is not in FAX ONLY mode. Press {AUTO ANSWER}
repeatedly to turn ON the {AUTO ANSWER} light.
I cannot select the desired
receiving mode.
L If you want to set FAX ONLY mode:
–
ANSWER} light.
L If you want to set TEL mode:
–
press {AUTO ANSWER} repeatedly to turn OFF the {AUTO
ANSWER} light.
L The Distinctive Ring of feature #430 is activated (page 39).
9.3.5 Copying
Problem
Cause & Solution
The unit will not make a
copy.
programming.
L The document was not fed into the unit properly. Re-insert the
document.
L Recording paper is not installed or the unit has run out of paper.
Install paper (page 17).
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9. Help
Problem
Cause & Solution
A black line, a white line or
smudge appears on the
copied document.
L The glass or rollers are dirty with correction fluid, etc. Clean them
(page 75). Please do not insert a document before correction fluid
has dried completely.
The printing quality is
poor.
Original
Copy
ABC
L Some paper has instructions recommending which side to print on.
L You may have used paper with a cotton and/or fiber content that is
over 20%, such as letterhead or resume paper.
L The remaining toner is low. Replace the toner cartridge (page 68).
L To check the drum life and quality, please print the printer test list
(page 77). If printing quality is still poor, replace the toner cartridge
and drum unit.
L The toner save mode of feature #482 is ON (page 54).
9.3.6 Using an answering machine
Problem
Cause & Solution
I cannot receive
documents automatically.
Shorten the message. Record a message up to 10 seconds long.
L The answering machine rings too many times. Set to 1 or 2 rings.
I cannot receive voice
messages.
L Check if the answering machine is turned ON and connected to the
fax machine properly (page 36).
L Set the number of rings on the answering machine to 1 or 2.
I pressed the remote
access code to access the
answering machine
remotely, but the line was
disconnected.
L The code may include “#” which is used for certain features
provided by telephone companies. Change the code on the
answering machine to another number which does not include “#”.
Callers complain that they
cannot send a document.
L There is no room left in memory of your answering machine to
record voice messages. See the operating instructions of the
answering machine and erase unnecessary messages.
L You set the answering machine to only give a greeting message.
9.3.7 Multi-Function Station
Problem
Cause & Solution
I cannot recognize the last
part of an item in the list of
the [One Touch],
L Put the cursor on the line between the buttons. The cursor changes
shape and you can expand the area by dragging or double-clicking.
[Directory], [Journal] or
[Caller ID] when using
Remote Control.
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9. Help
Problem
Cause & Solution
I cannot scan.
L When scanning at a high resolution, a large amount of available
memory is required. If your computer warns of insufficient memory,
close other applications and try again.
L There is not enough space on the hard disk. Delete unnecessary
files and try again.
L Restart the computer, and try again.
L Check the connection between the computer and the fax machine
(page 43).
L You attempted to scan a document longer than the paper size
which you set. Change the setting or divide the document into the
appropriate paper size, and try again.
L If you use the Fast User Switching feature in Windows XP, make
sure no other users are logged in to your computer.
The document is not fed
into the fax machine when
using the unit as a
scanner.
L Remove the document and re-insert it.
Even after clicking
[Cancel], scanning
continues.
L Please wait. It may take a while for the cancel request to be
accepted.
I cannot find the fax
machine as the target
device from the list when
using PC FAX and Remote
Control.
L The fax machine will be displayed after the printer driver has been
installed.
A printing error occurred
while using PC FAX and
Remote Control.
L The printer driver is used for PC FAX and Remote Control. The
transmission error will be displayed as the printing error.
Multi-Function Station
does not work properly.
L If you connect the USB cable to USB hub, connect it to the USB
port of your computer directly.
L Make sure you have installed the latest Service Pack available for
the version of Windows installed on your computer. See the
Microsoft web site for details.
L Confirm the BIOS setting of your computer, and select USB port
mode. Please refer to your computer operating instructions or
consult the manufacturer.
L If you have any other multifunction softwares installed on your
computer, uninstall them.
L If you use the Fast User Switching feature in Windows XP, make
sure no other users are logged in to your computer.
L Check that your computer has enough memory and hard disk
space. If your computer warns of insufficient memory, close other
applications. If there is not enough space on the hard disk, delete
unnecessary files.
The fax sending from the
computer has been
completed, but the other
party cannot receive the
document.
L The transmission error may be occurred in the fax machine. Check
the confirmation report in the journal from Remote Control.
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9. Help
Problem
Cause & Solution
Colored text is printed in
black instead of grayscale
when printing from
L Select [Color] or remove the check next to [Grayscale] in the
print dialog so that colored text will be printed in grayscale.
Microsoft PowerPoint or
other applications.
I cannot install or
uninstall Multi-Function
Station.
L Some of the files needed to install or uninstall Multi-Function
Station may be corrupted. Use the MfsCleaner utility (found on the
included CD-ROM) to solve the problem.
1. Insert the included CD-ROM into your CD-ROM drive.
L The setup program will start automatically.
2. Click [Cancel], then click [Yes] to quit the setup.
3. Open the folder “D:\Tools\Uninstall” (Where “D:” is the drive
letter of your CD-ROM drive).
4. Double-click the [MfsCleaner] icon.
will appear.
5. Click [Clean], then click [Yes] to restart the computer.
Note:
L To install Multi-Function Station again, see page 43.
9.3.8 If a power failure occurs
L The unit will not function.
L The unit is not designed for making emergency telephone calls when the power fails. Alternative
arrangements should be made for access to emergency services.
L Fax transmission and reception will be interrupted.
L Any sending documents stored in the memory or any documents during reception will be lost. When
power is restored, a power down report will be printed out stating which contents in the memory have
been erased.
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9. Help
Replacement
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than
5 times.
9.4 Replacing the toner
cartridge and the drum
unit
When the display shows the following, replace
the toner cartridge.
TONER LOW
TONER EMPTY
2 Remove the new toner cartridge from the
protection bag. Peel off the seal (1) from the
toner cartridge.
To check the drum life and quality, please print
still poor, replace the toner cartridge and drum
unit. To ensure that the unit operates properly,
we recommend the use of Panasonic toner
(Model No. KX-FA84). See page 10 for
accessory information.
1
To maintain print quality and machine life, we
recommend you to clean slots and openings
(page 4) and the inside of the unit (page 75)
when replacing the toner cartridge and/or drum
unit.
3 Lift open the front cover (1), holding OPEN
(2).
Caution:
1
L We cannot be responsible for any damage
to the unit or degradation of print quality
which may occur from the use of a non-
Panasonic toner cartridge and drum unit.
L The drum unit contains a photosensitive
drum. Exposing it to light may damage the
drum.
2
Once you have opened the protection
bag:
–
–
–
–
Do not expose the drum unit to light for
more than 5 minutes.
Do not touch or scratch the green
drum surface.
Do not place the drum unit near dust or
dirt, or in a high humidity area.
Do not expose the drum unit to direct
sunlight.
3
Caution:
The fuser unit (3) gets hot. Do not
touch it.
4 Tap on the used toner cartridge several times
to allow the remaining toner to fall into the
L Do not unplug the fax machine. Loss of
fax documents in memory may occur.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
L Do not add toner to the toner cartridge.
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9. Help
drum unit. Remove the drum and toner unit
(1) by holding the two tabs.
6 Remove the used cartridge (1) from the
drum unit (2).
1
2
2
1
L Do not touch the transfer roller (2).
L If you replace the toner cartridge and the
drum unit at the same time, skip to step 7.
3
L The toner may stick to the cartridge and
the drum unit. Be careful when handling.
See page 4 for details.
5 Turn the two levers (1) on the used toner
cartridge firmly, until the triangles (2) match.
L Do not drop the toner on the green drum
surface (3).
L Put the used toner cartridge into the
protection bag.
7 If you replace the drum unit at the same time,
remove the new drum unit from the
protection bag.
1
Place the new toner cartridge (1) into the
drum unit (2) vertically.
1
2
2
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9. Help
8 Firmly press down the toner cartridge to
11 Install the drum and toner unit (1) by holding
snap into position.
the tabs.
1
9 Turn the two levers (1) on the toner
cartridge firmly.
1
12 Close the front cover (1) by pushing down
on both sides, until locked.
1
10 Make sure that the triangles (1) match, to
install the toner cartridge correctly.
1
L While the unit displays “PLEASE WAIT”,
do not open the front cover, or disconnect
the power cord.
Waste disposal method
Waste material should be disposed of under
conditions which meet all national and local
environmental regulations.
L If the lower glass (2) is dirty, clean it with
a soft and dry cloth.
2
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9. Help
Jams
3 Close the front cover (1) by pushing down
on both sides, until locked.
9.5 Recording paper jam
The display will show the following.
PAPER JAMMED
1
9.5.1 When the recording paper
has jammed near the drum and
toner unit
1 Lift open the front cover (1), holding OPEN
(2).
1
9.5.2 When the recording paper
has jammed near the recording
paper exit
1 Lift open the front cover (1), holding OPEN
(2).
2
1
3
Caution:
The fuser unit (3) gets hot. Do not
touch it.
2 Remove the jammed paper (1) carefully by
pulling it toward you.
2
3
2
Caution:
The fuser unit (3) gets hot. Do not
touch it.
1
L Do not touch the transfer roller (2).
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9. Help
2 Remove the paper tray cover (1).
5 Remove the jammed paper (1) from the
fuser unit by pulling it upwards carefully, then
install the drum and toner unit.
1
1
6 Push back the levers (1) to the original
position.
3 Remove the recording paper (1), then
remove the drum and toner unit (2) to allow
the jammed paper (3) to pull free from the
rear cabinet.
1
2
1
7 Close the front cover (1) by pushing down
3
on both sides, until locked.
4 Lift both green levers (1) forward until they
1
stop.
8 Pull the tension plate forward (1), then re-
insert the recording paper (2).
1
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9. Help
L Before re-inserting, make sure to fan and
9.5.3 When the recording paper
is not fed into the unit properly
The display will show the following.
straighten the recording paper.
2
CHECK PICK UP
1 Pull the tension plate forward (1), then
remove the paper tray cover (2). Remove
the recording paper (3).
1
3
2
1
9 Attach the paper tray cover (1), then push
back the tension plate (2).
1
2 Re-insert the recording paper. Attach the
paper tray cover, then push back the tension
plate (see steps 7 to 8 on page 18).
2
L Before re-inserting, make sure to fan and
straighten the recording paper.
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9. Help
3 Remove the jammed document carefully
(1).
9.6 Document jams -
sending
1 Lift open the front cover (1), holding OPEN
(2).
1
1
4 Push back the inner cover.
5 Close the front cover (1) by pushing down
2
on both sides, until locked.
3
1
Caution:
The fuser unit (3) gets hot. Do not
touch it.
2 Hold the center part of the front cover (1),
and pull open the inner cover (2).
1
Note:
2
L Do not pull out the jammed document forcibly
before opening the front cover.
3
L Do not touch the transfer roller (3).
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9. Help
Cleaning
4 Hold the center part of the front cover (1),
and pull open the inner cover (2).
9.7 Cleaning the inside of
the unit
Clean the inside of the unit when:
–
–
Documents frequently misfeed.
Black line, a white line or a dirty pattern
appear on the original document when
sending or copying.
1
2
Caution:
L Be careful when handling the drum and
toner unit.
See the caution for the drum unit on page
68 for details.
L Do not use paper products, such as paper
towels or tissues, to clean the inside of
the unit.
L Do not touch the transfer roller (3).
1 Disconnect the power cord and the
telephone line cord.
2 Lift open the front cover (1), holding OPEN
(2).
1
3
5 Clean the document feeder roller (1) with a
cloth moistened with isopropyl rubbing
alcohol, and let all parts dry thoroughly.
Clean the upper glass (2) with a soft and dry
cloth.
2
3
Caution:
1
The fuser unit (3) gets hot. Do not
touch it.
3 Clean the document separation roller (1)
with a cloth moistened with isopropyl rubbing
alcohol, and let all parts dry thoroughly.
1
2
6 Push back the inner cover.
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9. Help
7 Remove the drum and toner unit (1) by
10 Close the front cover (1) by pushing down
holding the two tabs.
on both sides, until locked.
1
1
8 Clean the lower glass (1) with a soft and dry
11 Reconnect the power cord and the telephone
cloth.
line cord.
1
9 Re-install the drum and toner unit (1) by
holding the tabs.
1
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10. General Information
1P0rinGtedneRraepl Ionrftosrmation
10.1 Reference lists and
reports
You can print out the following lists and reports
for your reference.
–
“SETUP LIST”:
Provides you with the current settings of the
programming features (page 53 to page 58).
“TEL NO. LIST”:
–
Provides you with names and numbers which
are stored in the one-touch dial feature and
navigator directory.
–
“JOURNAL REPORT”:
Keeps records of fax transmission and
reception. This report can be printed
automatically after every 30 fax
communications (feature #402 on page 55).
“BROADCAST LIST”:
Provides you with names and numbers which
are stored in the broadcast memory (page
32).
–
–
“PRINTER TEST”:
Allows you to check the print quality of your
unit. If the test print has a dirty pattern, or
blurred points or lines, clean the inside of the
unit (page 75). If printing quality is still poor,
replace the toner cartridge and drum unit.
{MENU}
{<}{>}
{STOP}
{SET}
1 Press{MENU} repeatedlytodisplay“PRINT
REPORT”.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET} to start printing.
4 Press {STOP}.
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10. General Information
Specifications
Power consumption:
Standby: Approx. 8 W
10.2 Specifications
Transmission: Approx. 15 W
Reception: Approx. 290 W
Copy: Approx. 290 W
Maximum: Approx. 900 W (When the fuser lamp
turns on)
Applicable lines:
Public Switched Telephone Network
Document size:
Max. 216 mm (81/2") in width, Max. 600 mm
(235/8") in length
Power supply:
120 V AC, 60 Hz
Effective scanning width:
Fax memory capacity:
2 MB in total
Approx. 150 pages of memory transmission
Approx. 170 pages of memory reception
(Based on the ITU-T No. 1 Test Chart in standard
resolution.)
208 mm (83/16")
Effective printing width:
Letter/Legal: 208 mm (83/16")
A4: 202 mm (715/16")
Transmission time*1:
Approx. 4 s/page (ECM-MMR)*2
Laser diode properties:
Laser output: Max. 5 mW
Scanning density:
Wave length: 760 nm – 800 nm
Emission duration: Continuous
Fax resolution:
Horizontal: 8 pels/mm (203 pels/inch)
Vertical: 3.85 lines/mm (98 lines/inch)-in
standard resolution,
7.7 lines/mm (196 lines/inch)-in fine/photo
resolution,
Print speed:
Approx. 14 ppm (pages per minute)
Printing resolution:
600 × 600 dpi
15.4 lines/mm (392 lines/inch)-in super fine
resolution
*1 Transmission speed depends upon the
contents of the pages, resolution, telephone
line conditions and capability of the other
party’s machine.
*2 Transmission speed is based upon the ITU-T
No. 1 Test Chart. If the capability of the other
party’s machine is inferior to your unit, the
transmission time may be longer.
Copy resolution:
Up to 600 × 600 dpi
Scanning resolution:
Up to 200 × 400 dpi (Optical)
Up to 9,600 × 9,600 dpi (Interpolated)
Photo resolution:
64-level
ITU-T No.1 Test Chart
Scanner type:
Contact Image Sensor
Printer type:
Laser Printer
Data compression system:
Modified Huffman (MH), Modified READ (MR),
Modified Modified READ (MMR)
Modem speed:
33,600 / 31,200 / 28,800 / 26,400 / 24,000 /
21,600 / 19,200 / 16,800 / 14,400 / 12,000 /
9,600 / 7,200 / 4,800 / 2,400 bps; Automatic
Fallback
Operating environment:
10 °C – 32.5 °C (50 °F – 90.5 °F), 20 % – 80 %
RH (Relative Humidity)
Note:
L Design and specifications are subject to
change without notice.
L The pictures and illustrations in these
instructions may vary slightly from the actual
product.
Dimensions:
Approx. height 370 mm × width 430 mm × depth
480 mm (149/16" × 1615/16" × 187/8")
Mass (Weight):
Approx. 9.4 kg (20.2 lb.)
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10. General Information
Recording paper specifications
Toner life
Toner life depends on the amount of content in a
received, copied or printed document. The
following is the approximate relationship
between image area and toner life for
replacement toner cartridge (Model No. KX-
FA83). Toner life varies in actual usage.
Recording paper size:
Letter: 216 mm × 279 mm (81/2" × 11")
Legal: 216mm × 356 mm (81/2" × 14")
A4: 210 mm × 297 mm (81/4" × 1111/16")
Envelope size:
#10: 105 mm × 241 mm (41/8" × 91/2")
DL: 110 mm × 220 mm (45/16" × 85/8")
5 % image area
Recording paper weight:
60 g/m2 to 90 g/m2 (16 lb. to 24 lb.)
Note for recording paper:
L We recommend that you test paper
(especially special sizes and types of paper)
on the unit before purchasing large
quantities.
L Do not use the following types of paper:
–
Paper with a cotton and/or fiber content
that is over 20 %, such as letterhead
paper or paper used for resumes
Extremely smooth or shiny paper, or
paper that is highly textured
Approx. 2,500 sheets of letter size paper can be
printed.
–
10 % image area
–
–
Coated, damaged or wrinkled paper
Paper with foreign objects attached, such
as tabs or staples
–
–
Paper which has dust, lint or oil stains
Paper that will melt, vaporize, discolor,
scorch or emit dangerous fumes near
200 °C (392 °F), such as vellum paper.
These materials may transfer onto the
fusing roller and cause damage.
Moist paper
–
–
Inkjet paper
L Some paper only accepts print on one side.
Try using the other side of the paper if you are
not happy with the print quality or if
misfeeding occurs.
L For proper paper feeding and best print
quality, we recommend using long-grained
paper.
Approx. 1,200 sheets of letter size paper can be
printed.
15 % image area
L Do not use paper of different types or
thickness at the same time. This may cause a
paper jam.
L Avoid double-sided printing.
L Do not use paper printed from this unit for
double-sided printing with other copiers or
printers. This may cause a paper jam.
L To avoid curling, do not open paper packs
until you are ready to use the paper. Store
unused paper in the original packaging, in a
cool and dry location.
Approx. 800 sheets of letter size paper can be
printed.
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10. General Information
Note:
L The image area changes with the depth,
thickness and size of the characters.
L If you turn on the toner save feature, the toner
cartridge will last approx. 40% longer.
Drum life
The drum unit is a consumable item and needs
to be replaced regularly. There are various
factors that determine the actual drum life, such
as temperature, humidity, type of paper and how
much toner you use for the number of sheets per
print job. The estimated drum life is approx.
10,000 sheets. The actual number of sheets your
drum will print may be significantly less than
these estimates. Because many of the factors
that determine the actual drum life cannot be
controlled, we cannot guarantee a minimum
number of sheets that will be printed by your
drum.
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10. General Information
FCC and Other Information
10.3 FCC and Other Information
This equipment complies with Part 68 of the FCC
rules and the requirements adopted by the ACTA.
On the rear of this equipment is a label that
contains, among other information, a product
identifier in the format US:ACJ----------.
Connection to party line service is subject to state
tariffs. Contact the state public utility commission,
public service commission or corporation
commission for information.
If requested, this number must be provided to the
telephone company.
• Registration No .....(found on the rear of the unit)
• Ringer Equivalence No. (REN)
If your home has specially wired alarm equipment
connected to the telephone line, ensure the
installation of this equipment does not disable your
alarm equipment. If you have questions about
what will disable alarm equipment, consult your
telephone company or a qualified installer.
...............................(found on the rear of the unit)
A plug and jack used to connect this equipment to
the premises wiring and telephone network must
comply with the applicable FCC Part 68 rules and
requirements adopted by the ACTA. A compliant
telephone cord and modular plug is provided with
this product. It is designed to be connected to a
compatible modular jack that is also compliant.
This equipment is hearing aid compatible as
defined by the FCC in 47 CFR Section 68.316.
WHEN PROGRAMMING EMERGENCY
NUMBERS AND(OR) MAKING TEST CALLS TO
EMERGENCY NUMBERS:
1) Remain on the line and briefly explain to the
dispatcher the reason for the call.
2) Perform such activities in the off-peak hours,
such as early morning or late evenings.
The REN is used to determine the number of
devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in
the devices not ringing in response to an incoming
call. In most but not all areas, the sum of RENs
should not exceed five (5.0).To be certain of the
number of devices that may be connected to a
line, as determined by the total RENs, contact the
local telephone company. For products approved
after July 23,2001,the REN for this product is part
of the product identifier that has the format
US:AAAEQ##TXXXX. The digits represented by
## are the REN without a decimal point (e.g.,03 is
a REN of 0.3).
This device complies with Part 15 of the FCC
Rules. Operation is subject to the following two
conditions:
(1) This device may not cause harmful
interference, and (2) this device must accept any
interference received, including interference that
may cause undesired operation.
CAUTION:
Any changes or modifications not expressly
approved by the party responsible for compliance
could void the user’s authority to operate this
device.
If this equipment causes harm to the telephone
network, the telephone company will notify you in
advance that temporary discontinuance of service
may be required. But if advance notice isn't
practical, the telephone company will notify the
customer as soon as possible. Also, you will be
advised of your right to file a complaint with the
FCC if you believe it is necessary.
NOTE:
This equipment has been tested and found to
comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection
against harmful interference in a residential
installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not
installed and used in accordance with the
instructions, may cause harmful interference to
radio communications. However, there is no
guarantee that interference will not occur in a
particular installation. If this equipment does cause
harmful interference to radio or television
reception, which can be determined by turning the
equipment off and on, the user is encouraged to
try to correct the interference by one or more of
the following measures:
The telephone company may make changes in its
facilities, equipment, operations or procedures that
could affect the operation of the equipment. If this
happens the telephone company will provide
advance notice in order for you to make necessary
modifications to maintain uninterrupted service.
If trouble is experienced with this equipment, for
repair or warranty information, please contact a
Factory Servicenter or other Authorized Servicer. If
the equipment is causing harm to the telephone
network, the telephone company may request that
you disconnect the equipment until the problem is
resolved.
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10. General Information
— Reorient or relocate the receiving antenna.
— Increase the separation between the
equipment and receiver.
— Connect the equipment into an outlet on a
circuit different from that to which the receiver
is connected.
— Consult the dealer or an experienced radio/TV
technician for help.
Responsible Party:
Panasonic Corporation of North America
One Panasonic Way, Secaucus, NJ 07094
Technical Support:
Panasonic Consumer Electronics Company
Division of Panasonic Corporation of North
America
One Panasonic Way, Secaucus, NJ 07094
Telephone: 1-800-HELP-FAX (1-800-435-7329)
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10. General Information
Limited Warranty
10.4 Limited Warranty
PANASONIC CONSUMER ELECTRONICS COMPANY,
DIVISION OF PANASONIC CORPORATION OF
NORTH AMERICA
PANASONIC PUERTO RICO, INC.
San Gabriel Industrial Park,
Ave. 65 de Infantería, Km. 9.5,
Carolina, Puerto Rico 00985
One Panasonic Way, Secaucus, New Jersey 07094
Panasonic Facsimile Product
Limited Warranty
Limited Warranty Coverage
If your product does not work properly because of a defect in materials or workmanship, Panasonic
Consumer Electronics Company or Panasonic Puerto Rico, Inc. (collectively referred to as “the warrantor”)
will, for the length of the period indicated on the chart below, which starts with the date of original purchase
(“Limited Warranty period”), at its option either (a) repair your product with new or refurbished parts, or (b)
replace it with a new or a refurbished product. The decision to repair or replace will be made by the
warrantor.
FAX categories
Thermal Transfer Facsimile
Laser Facsimile
Parts
Labor
6 Months
1 (one) Year
6 Months
1 (one) Year
Batteries, antennas, ink film, toner cartridge, drum unit, and ink cartridge (as may be applicable), and
cosmetic parts (cabinet) are not warranted under this Limited Warranty.
During the “Labor” Limited Warranty period there will be no charge for labor. During the “Parts” Limited
Warranty period, there will be no charge for parts. You must carry-in or mail-in your product during the
Limited Warranty period. This Limited Warranty only applies to products purchased and serviced in the
United States or Puerto Rico. This Limited Warranty is extended only to the original purchaser and only
covers products purchased as new. A purchase receipt or other proof of the original purchase date is
required for Limited Warranty service.
Carry-In or Mail-In Service
For Carry-In or Mail-In Service in the United States call 1-800-HELP-FAX (1-800-435-7329)
For assistance in Puerto Rico call Panasonic Puerto Rico, Inc. (787)-750-4300 or fax (787)-768-2910.
Limited Warranty Limits And Exclusions
This Limited Warranty ONLY COVERS failures due to defects in materials or workmanship, and DOES NOT
COVER normal wear and tear or cosmetic damage. The Limited Warranty ALSO DOES NOT COVER
damages which occurred in shipment, or failures which are caused by products not supplied by the
warrantor such as non Panasonic ink film, toner cartridge or drum unit, or failures which result from
accidents, misuse, abuse, neglect, mishandling, misapplication, alteration, faulty installation, set-up
adjustments, signal reception problems, misadjustment of consumer controls, improper maintenance,
power line surge, improper voltage supply, lightning damage, modification, or commercial use (such as in a
hotel, office, restaurant, or other business), rental use of the product, service by anyone other than a
Factory Servicenter or other Authorized Servicer, or damage that is attributable to acts of God.
THERE ARE NO EXPRESS WARRANTIES EXCEPT AS LISTED UNDER “LIMITED WARRANTY
COVERAGE”. THE WARRANTOR IS NOT LIABLE FOR INCIDENTAL OR CONSEQUENTIAL
DAMAGES RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF
THIS LIMITED WARRANTY. (As examples, this excludes damages for lost time, cost of having someone
remove or re-install an installed unit if applicable, or travel to and from the servicer. The items listed are not
exclusive, but are for illustration only.) ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE
WARRANTY OF MERCHANTABILITY, ARE LIMITED TO THE PERIOD OF THE LIMITED WARRANTY.
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10. General Information
Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations
on how long an implied Limited Warranty lasts, so the exclusions may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights which vary from
state to state. If a problem with this product develops during or after the Limited Warranty period, you may
contact your dealer or Servicenter. If the problem is not handled to your satisfaction, then write to the
warrantor’s Consumer Affairs Department at the addresses listed for the warrantor.
PARTS AND SERVICE WHICH ARE NOT COVERED BY THIS LIMITED WARRANTY AREYOUR
RESPONSIBILITY.
For In Limited Warranty product service
• Call toll-free 1-800-HELP-FAX (1-800-435-7329)
for the location of an authorized servicenter.
When you ship the product
• Carefully pack your unit, preferably in the original
carton.
• Attach a letter, detailing the symptom or problem,
to the outside of the carton.
• Send the unit to an authorized servicenter,
prepaid and adequately insured.
• Do not send your unit to the Panasonic
Consumer Electronics Company or to any
executive or regional sales office. These
locations do not repair consumer products.
For out of Limited Warranty technical and
troubleshooting support: Panasonic offers two
value based, cost effective, solutions:
1. Panasonic Continued Services 900 fee
based support: 1-900-FAX-HELP (1-900-329-
4357)
This exceptional service is charged directly to
your telephone bill at only $2.49 per minute.
2. Panasonic Premier Service Club (PPSC):
1-800-435-7329
PPSC provides toll free troubleshooting support
at only $7.99 for a one time sampler or $23.95
for a one year or 5 call membership. These
services are billed directly to your major credit
card.
Both of these comprehensive programs provide
real time, live agent support for customers who
are not eligible for coverage under the limited
warranty.
Terms and prices are subject to change without
notice.
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10. General Information
Customer Services
10.5 Customer Services directory
Customer Services Directory
Obtain Product Information and Operating Assistance; locate your nearest
Dealer or Servicenter; purchase Parts and Accessories; or make Customer
Service and Literature requests by visiting our Web Site at:
or E-mail us via:
Contact:
For in Limited Warranty programming and Troubleshooting Support:
Fax Advantage assistance and Service Location finder: 1-800-HELP-FAX (435-7329)
For out of Limited Warranty technical and troubleshooting support:
Panasonic offers two value based, cost effective, solutions:
1. Panasonic Continued Services 900 fee based support: 1 900 FAX HELP (1 900 329 4357)
This exceptional service is charged directly to your telephone bill at only $2.49 per minute.
2. Panasonic Premier Service Club (PPSC): 1 800 435 7329
PPSC provides toll free troubleshooting support at only $7.99 for a one time sampler or $23.95 for a
one year or 5 call membership. These services are billed directly to your major credit card.
Both of these comprehensive programs provide real time, live agent support for customers who are not
eligible for coverage under the limited warranty. Terms and prices are subject to change without notice.
For hearing or speech impaired TTY users,TTY: 1-877-833-8855
Accessory Purchases
Purchase Parts, Accessories and Instruction Books online for all Panasonic
Products by visiting our Web Site at:
or, send your request by E-mail to:
You may also contact us directly at:
1-800-332-5368 (Phone) 1-800-237-9080 (Fax Only) (Monday - Friday 9 am to 8 pm, EST.)
Panasonic Services Company
20421 84th Avenue South, Kent, WA 98032
(We Accept Visa, MasterCard, Discover Card, American Express, and Personal Checks)
For hearing or speech impaired TTY users,TTY: 1-866-605-1277
Service in Puerto Rico
Panasonic Puerto Rico, Inc.
San Gabriel Industrial Park, Ave. 65 de Infantería, Km. 9.5, Carolina, Puerto Rico 00985
Phone (787) 750-4300 Fax (787) 768-2910
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11. Index
11. Index
Connections: 19
Copy: 41
Collation: 41
Enlarge: 41
Reduce: 41
11.1 Index
# #100 Quick setup: 53
#101 Date and time: 21
#102 Your logo: 22
#103 Your fax number: 24
#120 Dialing mode: 20
Default copy resolution (Feature #461): 54
Directory: 25
#121 Flash time: 53
#161 Ringer pattern: 53
#210 FAX ring count: 54
#216 Automatic Caller ID list: 54
#380 Paper size: 54
#410 Scan contrast: 54
Display
Error messages: 60
Distinctive Ring service (Feature #430): 39
Document size: 31
Drum life: 80
Drum unit: 13, 68
#411 Overseas mode: 55
#412 Delayed send: 56
Envelope: 47
#413 ECM selection: 56
#416 Connecting tone: 56
#430 Distinctive Ring: 39
#431 Fax ring pattern: 40
#432 Auto reduction: 57
#434 Fax activation code: 57
#437 Memory reception alert: 57
#438 Friendly reception: 57
#442 PC fax reception setting: 57
#459 Set default: 58
Error messages: 59, 60
Extension telephone: 36
FAX ONLY mode: 35
Flash time (Feature #121): 53
Friendly reception (Feature #438): 57
H Help: 20
J Jams
#482 Toner save: 54
Document: 74
Recording paper: 71
Journal report (Feature #402): 31, 55
Junk fax prohibitor: 37
A Accessories
Paper stacker: 16
Paper tray: 15
Paper tray cover: 15
Advanced features: 55
Alert
Answering machine: 36
Auto reduction (Feature #432): 57
Multi-Function Station software
Activating: 45
Installing: 43
B Basic features: 53
N Navigator directory
Making a phone call: 26
Sending faxes: 32
Storing: 25
Broadcast transmission: 32
C Caller ID
Calling back: 28
Storing: 29
Caller ID list (Feature #216): 27, 54
Character table: 22
One-touch dial
Making a phone call: 26
Sending faxes: 32
Cleaning: 75
Confirmation report (Feature #401): 31, 55
Connecting tone (Feature #416): 56
Storing: 25
Overseas mode (Feature #411): 55
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11. Index
Power failure: 67
Programming: 52
Q Quick scan: 30
R Receiving faxes
Automatically: 35
Manually: 35
Recording paper: 17
Recording paper size: 79
Redialing: 30, 32
Reports
Broadcast sending: 33
Caller ID: 28, 54
Journal: 31, 77
Power down: 67
Printer test: 77
Setup: 77
Telephone number: 77
Resolution: 30, 41
Ringer pattern (Feature #161): 21, 53
Ring pattern for Distinctive Ring (Feature
#431): 40
Ring setting
Sending faxes
Broadcast: 33
From memory: 30
Manually: 30
Navigator directory: 32
One-touch dial: 32
Storing
Broadcast: 32
Navigator directory: 25
One-touch dial: 25
T TEL mode: 35
Toner cartridge
Installing: 13
Replacing: 68
Toner life: 79
Toner save (Feature #482): 14, 54
Transparency: 46
U USB cable: 43
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KX-FLM651
Proof of Purchase
Panasonic FAX ADVANTAGE PROGRAM
Free peace of mind,
direct from Panasonic
NO EXTRA COST
FAX ADVANTAGE PROGRAM
1
■
■
1-year limited warranty : parts, labor, and toll-free
help line2
3
Free overnight replacement and repair program
The Panasonic Fax Advantage Consumer Service Program.
Panasonic knows that if your fax machine is not up and running,
neither is your business. That’s why we created the Panasonic
Fax Advantage Program. Included at no extra cost with the
purchase of a new and unused Panasonic Fax Machine, the Fax
Advantage Program can provide a free replacement unit3
overnight if your original unit is in need of repair.
If our 1-800-HELP-FAX technicians determine that your unit
may be an “out-of-box failure”5, we will attempt to provide you
with a factory-new replacement unit6.You must ship a copy of
your receipt with your original unit to verify that you purchased
the unit within 10 days prior to your 1-800-HELP-FAX call.
Requirements:
You must give our technicians a valid credit card number
(Discover, VISA, Master Card, or American Express/Optima).
Product that is not returned to Panasonic by 10 business days
after shipment of the replacement product will be charged to
your credit card account at Panasonic’s Suggested Retail Price
(see dealer for details). If your original unit is not eligible for
warranty service, your card will be charged for the non-warranty
repair of the unit at Panasonic’s current rate for parts and labor
and for any shipping charges associated with this program. If
you do not wish to pay out-of-warranty repair costs, you will be
responsible for returning the replacement unit to Panasonic and
for paying all shipping charges associated with this program
including the overnight delivery of the replacement product to
you, shipment of the problem unit to Panasonic, shipment of
the replacement unit back to Panasonic and the return of your
original unit back to you. Credit status will be verified prior to
sending the replacement product.
Here’s how it works:
1. If you have a problem with your fax that you purchased new
and unused while it is covered by the period of limited
warranty1, call our toll-free help-line at 1-800-HELP-FAX2.
2. Talk to one of our technical experts to diagnose your problem
over the phone.
3. If repairs are necessary and you are entitled to service under
the terms and conditions of the limited warranty4, we will send
a refurbished replacement unit to you by overnight service
delivery.
A second option available under our limited warranty is to mail-in
or carry-in your fax to one of our Regional Service centers, where
the unit will be repaired and returned to you.
Instructions:
If you choose to receive a replacement unit under the Fax
Advantage Program, Panasonic will provide a replacement unit
which will be completely refurbished, quality-tested by Panasonic
technicians and individually hand-inspected before it is shipped
to you.You will keep the replacement unit and send the original
unit to us in the replacement unit’s box. Contact the shipper who
will pick up the unit at no charge to you, should it be determined
that you are entitled to warranty service. A proof-of-purchase
must be included with the returned product. Any unit that is
replaced by Panasonic and not shipped with proper proof-of-
purchase by you will be subject to a minimum $100.00 charge.
The original unit must be properly packaged in the same manner
as the replacement unit, utilizing the packing materials provided.
Damage due to improper or inadequate packing will be charged
to you as an out-of-warranty cost.
1. See dealer for limited warranty details.
2. After the fax advantage program, contact our Continued
Services Technical Support Line at 1-900-FAX-HELP (1-
900-329-4357), for fee based technical support.
3. Replacement unit is refurbished.
4. Replacement program is only available in the 50 United
States and is subject to termination at any time without
advance notice.
5. “Out-of-box failure” is an inoperable unit that was purchased
no more than 10 days prior to your 1-800-HELP-FAX call,
and would otherwise qualify for warranty service under the
terms and conditions of the limited warranty.
6. Panasonic reserves the right to send a refurbished unit.
Panasonic Consumer Electronics Company,
Division of Panasonic Corporation of
North America
Panasonic Puerto Rico, Inc.
San Gabriel Industrial Park,
Ave. 65 de Infantería, Km. 9.5,
Carolina, Puerto Rico 00985
One Panasonic Way, Secaucus, New Jersey 07094
PFQX2292ZA CM0905DT0
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