Oki All in One Printer MC860n MFP User Manual
MC860n MFP  
User’s Guide  
59311701  
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Contents  
Need Help? Visit our Web Site. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5  
Notes, Cautions and Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6  
Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7  
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8  
MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10  
Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10  
Rear view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11  
Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12  
Changing the Display Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14  
Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15  
Releasing the Scanner Locks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15  
Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16  
Switching Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16  
Installing Drivers and Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17  
Twain and Printer Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17  
Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17  
Configuration Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18  
Actkey Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19  
Paper Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20  
Cassette Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20  
Multi Purpose Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21  
Face Down Stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21  
Face Up Stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21  
Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21  
Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22  
Cassette Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22  
Multi Purpose Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24  
Configuring Your Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25  
Minimum Configuration Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . .25  
To send faxes: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25  
To send e-mails: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25  
To file document(s) via intranet . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25  
Pre-configuration Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25  
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25  
Fax Set Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25  
Network Set Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26  
Internet Communication Features . . . . . . . . . . . . . . . . . . . . . . . . . . . .27  
Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28  
...from the Web Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28  
...from the Configuration Tool Utility . . . . . . . . . . . . . . . . . . . . . . . . . .28  
...from the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29  
Explanation of Filing Protocols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61  
Setting the Fax Facility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64  
Initial Set Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64  
Advanced Set Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64  
Access Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70  
Logging In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70  
Logging Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70  
Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71  
Loading Document(s). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71  
Placing Document(s) in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71  
Placing Document(s) on the Scanner Glass. . . . . . . . . . . . . . . . . . . . . .72  
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73  
Basic Operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73  
Advanced Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74  
Contents > 3  
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Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78  
Basic Operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78  
Advanced Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79  
Fax Receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90  
Sending a Fax from your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91  
Importing and Exporting Fax Numbers. . . . . . . . . . . . . . . . . . . . . . . . .94  
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95  
Basic Operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95  
Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96  
Scan to USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100  
Scan to Local PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101  
Scan to Network PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103  
Scan to Remote PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107  
Functions Common to Copy, Fax and Scan Operations. . . . . . . . . . . . . . .109  
Continuous Scan Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109  
Job Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110  
Reports and Listings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112  
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114  
Consumable Life Expectancy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114  
Consumable Order Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114  
Replacing Consumable Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115  
Toner Cartridge Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115  
Image Drum Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119  
Transfer Belt Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122  
Fuser Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126  
Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129  
...the Unit Casing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129  
...the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129  
...the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131  
...the Touch Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131  
...the LED Head. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132  
Installing Upgrades. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134  
Order Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134  
Memory Upgrade. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134  
Additional Paper Trays and Storage Cabinet . . . . . . . . . . . . . . . . . . . . . .137  
Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137  
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138  
Setting the Driver Device Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141  
Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141  
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141  
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143  
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143  
In the ADF.... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143  
In the Printer.... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144  
Dealing with unsatisfactory printing. . . . . . . . . . . . . . . . . . . . . . . . . . . .151  
Dealing with Unsatisfactory Copying . . . . . . . . . . . . . . . . . . . . . . . . . . .152  
Fax Problem Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153  
Information and Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .155  
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .169  
Appendix A - Moving and transporting . . . . . . . . . . . . . . . . . . . . . . . . .175  
Moving Your System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175  
Transporting Your System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .177  
Contents > 4  
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Need Help? Visit our Web Site  
For personalized, web-based support on the products you own, including the latest, up-to-  
the-minute information, visit your personal solutions center  
my.okidata.com  
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Notes, Cautions and Warnings  
NOTE  
A note provides additional information to supplement  
the main text.  
CAUTION!  
A caution provides additional information which,  
if ignored, may result in equipment malfunction  
or damage.  
WARNING!  
A warning provides additional information  
which, if ignored, may result in a risk of personal  
injury.  
For the protection of your product, and in order to ensure that you benefit from its full  
functionality, this model has been designed to operate only with genuine Oki Printing  
Solutions toner cartridges. These can be identified by the Oki Printing Solutions trademark.  
Any other toner cartridge may not operate at all, even if it is described as “compatible”,  
and if it does work, your product's performance and print quality may be degraded.  
Specifications subject to change without notice. All trademarks acknowledged.  
Notes, Cautions and Warnings > 6  
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Emergency First Aid  
diagline_symbol.eps  
Take care with toner powder:  
If swallowed, induce vomiting and seek medical attention. Never attempt to induce  
vomiting if person is unconscious.  
If inhaled, move the person to an open area for fresh air. Seek medical attention.  
If it gets into the eyes, flush with large amounts of water for at least 15 minutes  
keeping eyelids open. Seek medical attention.  
Spills should be treated with cold water and soap to help reduce risk of staining  
skin or clothing.  
Emergency First Aid > 7  
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Introduction  
Congratulations on choosing this Multi Function Product (MFP). It is designed with advanced  
features, to give you clear, vibrant color prints and crisp black and white pages at high  
speed on a range of office print media.  
With this MFP, you can instantly scan paper-based documents and deliver the electronic  
image to various destinations including e-mail addresses, printers, ftp servers or someone  
else's computer on the network. This MFP also has a “walk-up” fax facility allowing you to  
send your documents to a destination fax number instantly.  
Your MFP includes these features:  
•
•
•
Compact tabloid desktop footprint  
Easy to use touch screen on scanner unit  
Multi-tasking to allow scanning one job while printing another to ensure greater  
productivity  
•
•
•
Digital Copying - An intuitive control panel, makes digital copying fast and easy.  
Up to 26 copies per minute (Letter LEF) in full color for fast copying.  
Up to 34 copies per minute (Letter LEF) in black and white for fast and efficient  
copying of all general purpose documents not requiring color.  
•
•
Up to 600 x 600dpi (dots per inch) copy resolution.  
Actkey utility - enables the MFP to receive one key touch commands from a locally  
connected computer (“pull scan”).  
•
•
•
Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP  
allows you to transmit document(s) over the internet via e-mail. With a touch of the  
e-mail on-screen button and the selection of your recipients' e-mail addresses, the  
document(s) is/are first scanned and converted into an image file, and then  
transmitted to remote recipients within minutes.  
Scan to Network PC - Allows you to send scanned documents to a server or a  
personal computer's file folder over an intranet with FTP (File Transfer Protocol),  
HTTP (Hypertext Transfer Protocol), CIFS (Common Internet File System) protocol.  
The scan to filing feature removes the need for the mail server to handle large  
attachments.  
Multiple Pages Sending - With the Auto Document Feeder (ADF), the MFP allows a  
stack of up to 50 page document(s) to be continuously scanned.  
•
•
Faxing - An intuitive control panel, makes direct faxing fast and easy.  
Advanced fax transmission and reception, including delayed transmissions, sending  
to multiple locations, confidential transmission and reception, and polling.  
•
Address Book/Profiles Managing - This provides a convenient way to manage all the  
e-mail addresses, fax numbers and profiles (filing destinations). Simply typing the  
machine's IP address in the URL field of your browser will prompt the MFP web page.  
This web page allows you to create up to 500 e-mail addresses, 500 fax numbers  
and 50 filing destinations to manage your document.  
•
•
Up to 26 pages per minute in full color for fast printing of high impact color  
presentations and other documents.  
Up to 34 pages per minute in black and white for fast and efficient printing of all  
general purpose documents not requiring color.  
•
•
1200 x 600dpi (dots per inch) print resolution.  
Single Pass Color Digital LED technology for high speed processing of your printed  
pages.  
Introduction > 8  
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•
•
Internal hard disk drive for storage of overlays, macros and downloadable fonts, and  
automatic collation of multiple copies of multi page documents.  
Two-sided (duplex) printing for economical use of paper and compact printing of  
larger documents.  
•
•
Profile Assistant utility allows you to download ICC profiles to the hard disk.  
High speed USB 2.0 interface.  
The following optional features are available:  
•
•
Additional memory, to allow printing of more complex pages.  
Additional paper tray(s) and storage cabinet for loading more media to minimize  
operator intervention, or different paper stocks for letterhead stationery, alternative  
paper sizes or other print media; choose from two configurations:  
• One additional paper tray and tall storage cabinet assembly for loading a further  
530 sheets.  
• Two additional paper trays and a short storage cabinet assembly for loading a  
further 1060 sheets.  
Introduction > 9  
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MFP overview  
Front view  
10  
11  
12  
9
13  
3
1
8
7
6
5
2
3
4
REF. DESCRIPTION  
1
Output stacker, face down  
Standard printed copy delivery point. Holds up to 250 sheets at 20-lb. US Bond (75 g/  
m²).  
2
3
4
Top cover release button  
Multi purpose tray release handles  
Multi purpose feeder (shown closed)  
For heavier paper stocks, envelopes and other special media. Holds up to 100 sheets of  
20-lb. US Bond (75 g/m²) paper.  
5
6
Paper tray  
Holds up to 300 sheets of 20-lb. US Bond (75 g/m²) paper.  
Paper size dial  
Set to paper size loaded in tray.  
7
Scanner locks  
8
Automatic Document Feeder (ADF) cover release button  
ADF unit  
9
10  
ADF paper tray  
Holds up to 50 sheets of letter size paper or 25 sheets of tabloid size paper.  
11  
12  
Document cover  
Operator panel  
With touch screen display, status LEDs and operator buttons.  
13  
Scanner release lever  
Pull the release lever towards you until you hear a click, then gently raise the scanner.  
MFP overview > 10  
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Rear view  
25  
22  
21  
20  
19  
18  
24  
23  
17  
14  
16  
15  
REF. DESCRIPTION  
14  
Access panel  
Allows access to the hard disk drive (HDD) and to install optional memory.  
15  
ON/OFF power switch  
Refer to “Switching Off” on page 16 for details. Always follow the correct procedure  
to ensure that no HDD data is lost.  
16  
17  
18  
19  
20  
21  
22  
23  
24  
AC power socket  
Parallel connector  
USB connector (type A)  
Test switch  
Network connection  
Status LEDs  
USB connection (type B)  
Duplex unit  
Rear, face up stacker  
This is mainly used for heavy print media. When used in conjunction with the multi  
purpose feed tray, the paper path through the MFP is essentially straight. This avoids  
bending the paper around curves in the paper path and enables feeding of up to  
53-lb. US Bond ( 200 g/m² media. Holds up to 100 sheets of 20-lb. US Bond (75 g/  
m² paper.  
25  
Line connection  
Socket for connecting the fax machine to the telephone line.  
Tel connection  
Socket for connecting a telephone handset (if required).  
MFP overview > 11  
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Control Panel  
2
1
14  
13 12  
11  
10  
9
8
3
4
5
6
7
REF.  
DESCRIPTION  
1.  
Touch screen display  
Enables you to make selections associated with the copying, faxing and scanning  
functions by touching the screen to press selected buttons.  
Caution! Be careful not to scratch the display with sharp or pointed objects e.g.  
a ballpoint pen as this may damage the display.  
2.  
3.  
Contrast Dial  
Allows you to adjust the screen contrast as required.  
Main function buttons  
COPY: Pressing this button selects copy mode on the touch screen. This allows you to  
control the copying process whereby documents to be copied are scanned in the scanner  
unit (document glass or ADF) and the copies are automatically printed in the printer unit.  
FAX: Pressing this button selects fax send mode on the touch screen. This allows you to  
control the process whereby a document is scanned and then the scanned data is sent as  
a fax.  
SCAN: Pressing this button gives access to several send modes on the touch screen.  
These allow you to select and control the process whereby a document is scanned and  
the scanned data is sent: by email as an attachment, to a local PC, to a network PC, to a  
USB memory stick. It also allows you to arrange for a document to be scanned from a  
remote PC.  
PRINT: Pressing this button selects print mode on the touch screen. This allows you to  
select and print out a stored job or an encrypted print job. It also allows you to print out  
a job list of all recent prints, or switch the machine to an “offline” state.  
4.  
RESET button  
Pressing this button returns all settings of a selected function to their default values, but  
does not stop any jobs that are already in progress.  
5.  
6.  
HELP button  
Pressing this button when it is flashing displays help information on the touch screen.  
Keypad  
Use the numeric buttons to enter, for example, number of copies or a fax number. The *  
and # buttons are used to navigate menus in touch-tone systems such as voice mail (if  
you have a telephone handset connected), or in vertical service codes.  
MFP overview > 12  
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2
1
14  
13 12  
11  
10  
9
8
3
4
5
6
7
REF.  
DESCRIPTION  
7.  
STOP/START buttons  
STOP: Pressing this button stops the copying or scanning process.  
START:  
> MONO - Starts the copying, faxing or scanning process in black & white.  
> COLOR - Starts the copying or scanning process in color.  
If the LED above the button is not lit, that function is not available, e.g only the Mono  
button LED illuminates when faxing (color faxing is not possible).  
8.  
INTERRUPT: Pressing this button switches the interrupt mode on or off. Its LED is lit  
when interrupt mode is on. If a long print job is in progress and you need to make a copy,  
use this button to initiate the interrupt mode. Once your copy job is complete, press the  
interrupt button again to resume the original print job.  
Note: You can interrupt a print job or printing a report. You cannot interrupt a copy job or  
printing a fax.  
9.  
FAX JOB VIEW/CANCEL: Pressing this button allows you to view the list of fax  
transmissions, and cancel any that are no longer required. It also gives you the option to  
view history. Refer to “Fax Job View/Cancel” on page 90.  
10.  
POWER SAVE: Pressing this button switches the power save mode on or off. Its LED os  
lit when power save mode is on. If the machine has gone into power save mode as  
indicated by the touch screen being black and the LED being illuminated, you can return  
to normal mode by pressing the POWER SAVE button.  
11.  
12.  
JOB PROGRAMS: Pressing this button allows you to program short-cuts to use for your  
most common operations. For example a fax number you send to every day can be  
programmed in. Once programmed, you can perform that operation at the touch of a  
button. Refer to “Job Programs” on page 110.  
REPORTS: Pressing this button gives access to several report options on the touch  
screen, including the configuration report and information report. Refer to “Reports and  
Listings” on page 112.  
13.  
14.  
SETUP: Pressing this button gives access to several setup options on the touch screen,  
including the administrator menu, profile options and address books settings.  
Indicator lights  
ALARM: Illuminates when operator attention is required, e.g., after a paper jam has  
occurred.  
COMM.: Illuminates to show that the MFP is currently sending a facsimile.  
MEMORY RECEIVE: Illuminates to show that a fax communication has been stored in  
the MFP memory.  
MFP overview > 13  
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Changing the Display Language  
The default language used by your MFP for display messages and for report printing is  
1
English . If required, this can be changed using the Panel Language Setup utility.  
1. To ensure your product contains the latest firmware updates, it is recommended that you download  
the language files from this utility during setup.  
MFP overview > 14  
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Getting started  
Releasing the Scanner Locks  
CAUTION!  
Make sure the scanner is in the UNLOCKED position before  
operating.  
1
1.  
2.  
3.  
Using the key (1) provided, turn the scanner lock to the UNLOCKED position.  
Repeat step 1 for the second scanner lock.  
Place the key (1) on the hook at the rear of the scanner for safe keeping.  
4.  
Fit plugs (2) in the scanner lock locations as shown.  
2
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5.  
Switch the unit on and turn the mirror carriage mode off:  
(a) Press the Setup button on the control panel.  
(b) Touch the Admin Setup button and enter the admin password (the default is  
aaaaaa). Refer to “Pre-configuration Information” on page 25.  
(c) Touch the User Install button.  
(d) Using the right hand arrow button, navigate to Mirror Carriage mode. Touch  
the Mirror Carriage mode button and follow the on-screen instructions to  
unlock.  
Power Save Mode  
If you do not use the unit for a while, the machine will enter the power save mode to control  
the power consumption of the device. To cancel or initiate the power save mode, press the  
Power Save button on the control panel.  
Switching Off  
CAUTION!  
Do not turn off the power switch suddenly as this may damage your  
unit. Always follow the correct procedure to ensure that no HDD  
data is lost.  
1.  
2.  
3.  
4.  
Press the Setup button on the control panel.  
Press the ShutDown button.  
Press Yes to continue.  
At the prompt, turn the power switch OFF.  
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Installing Drivers and Utilities  
Your machine is supplied with the following drivers:  
•
•
•
TWAIN driver (only use when connecting to the unit via USB)  
Printer driver: PCL5c, PCL 6, PostScript3  
Fax driver  
NOTE  
Mac OS X uses the PostScript3 driver only.  
NOTE  
You must be logged on as an administrator or a member of the Administrators  
group in order to complete this procedure. If your computer is connected to a  
network, network policy settings may also prevent you from completing this  
procedure.  
Twain and Printer Drivers  
The TWAIN driver is used for “Pull Scanning”, i.e. initiating a scan from your PC via  
software. Compare this to “Push Scanning” where you start the scan by pressing a button  
on the unit's front panel. The TWAIN driver only works via USB connections to a Windows  
PC. This means it's not possible to control the scanner from a Mac or over a network.  
There are two different ways of installing the TWAIN and printer drivers:  
1.  
Not plugging the printer in yet, but running the Oki driver installer program from the  
CD-ROM. This installs the TWAIN (scanner printer driver) and printer drivers. Once  
the printer is switched on and plugged in, the installation is complete. See your  
Software Install Guide for more information.  
1.  
Plugging the printer in first and performing a “Plug and play” type of installation. In  
this case you must install the TWAIN driver first.  
Fax Driver  
The fax printer driver allows you to send faxes directly from your computer without printing  
the document first. With the fax driver you are sending the fax data from your computer  
to the unit, and then the unit automatically sends the document.  
Installing the Fax Printer Driver  
This is installed as part of the Oki driver installer wizard.  
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Configuration Tool  
Installation of the Configuration tool is optional and can be found on the Driver/Utilities CD  
under the Utilities folder. Follow the on-screen instructions to complete the Configuration  
tool installation.  
The Configuration tool can discover devices over USB or network connections. This only  
detects MC860 devices.  
1.  
2.  
To search and install, select Tools > Register Device.  
Highlight the required search result and when prompted click Yes.  
The Configuration tool allows you to set up and manage your unit. Refer to “Pre-  
configuration Information” on page 25 for detailed instructions.  
NOTE  
Network settings, such as LDAP configuration, cannot be saved to the unit  
from the Configuration Tool. For such settings, use the unit operator panel or  
web page.  
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Actkey Utility  
NOTE  
The Actkey utility only works via USB connections.  
The Actkey utility enables the unit to receive one key touch commands from a locally  
connected Windows computer.  
Installation of the Actkey utility is optional. It can be found on the Driver/Utilities CD under  
the Utilities folder.  
Information on using the Actkey utility can be found in “Scan to Local PC” on page 101.  
Setting up the Actkey Utility  
1.  
Install the Actkey utility from the CD:  
Set-up will place an “Actkey” icon on your desktop.  
Double-click this icon to open the Actkey console.  
2.  
3.  
Select Options > Button Settings. The following screen displays.  
1
2
3
4.  
5.  
6.  
Select the function you want to set in section (1).  
Set the parameters for this function in section (2).  
When you have completed settings, press OK (3).  
The Utility will return to the Actkey console.  
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Paper Recommendations  
Your unit will handle a variety of print media, including a range of paper weights and sizes,  
transparencies and envelopes. This section provides general advice on choice of media, and  
explains how to use each type.  
The best performance will be obtained when using standard 20 to 24 lb. US Bond (75 to 90  
g/m²) paper designed for use in copiers and laser printers. Use of heavily embossed or very  
rough textured paper is not recommended.  
Pre-printed stationery can be used, but the ink must not offset when exposed to the high  
fuser temperatures used in the printing process.  
Envelopes should be free from twist, curl or other deformations. They should also be of the  
rectangular flap type, with glue that remains intact when subjected to hot roll pressure  
fusing used in this type of unit. Window envelopes are not suitable.  
Transparencies should be of the type designed for use in copiers and laser printers. We  
strongly recommend Oki transparencies (Order No. 52205701). In particular, avoid office  
transparencies designed for use by hand with marker pens. These will melt in the fuser and  
cause damage.  
Labels should also be of the type recommended for use in copiers and laser printers, in  
which the base carrier page is entirely covered by labels. Other types of label stock may  
damage the printer due to the labels peeling off during the printing process. A suitable type  
is Avery White Laser Label type 5161 (Letter) or types 7162, 7664, 7666 (A4).  
Cassette Trays  
SIZE  
DIMENSIONS  
WEIGHT  
Light  
Letter  
8.5 x 11 inches  
8.5 x 13 inches  
8.5 x 13.5 inches  
8.5 x 14 inches  
11 x 17 inches  
7.25 x 10.5 inches  
105 x 148 mm  
148 x 210 mm  
182 x 257 mm  
210 x 297 mm  
250 x 353 mm  
420 x 297 mm  
17-22 lb. US Bond  
64-82 g/m²  
Legal 13in.  
Legal 13.5in.  
Legal 14in.  
Tabloid  
Executive  
A6  
Medium  
24-28 lb. US Bond  
83-105 g/m²  
Heavy  
29-32 lb. US Bond  
106-128 g/m²  
Ultra Heavy  
35-53 lb. US Bond  
129-200 g/m²  
Note:  
A5 (Tray 1 only)  
B5  
A4  
Tray 1 supports up to 32 lb.  
US Bond (120 g/m²).  
B4  
> 47 lb. US Bond (176 g/  
m²) - MP Tray only.  
A3  
If you have identical paper stock loaded in another tray (2nd/3rd tray if you have one, or  
the multi purpose tray) you can have the unit switch to another tray when the current tray  
runs out of paper. When printing from Windows applications, this function is enabled in the  
driver settings. When printing from other systems, this function is enabled in the Paper  
Setup menu (See “Paper Setup” on page 30).  
If fitted, tray 2 (or 3) may be removed and replenished while the machine is being fed from  
tray 1. Tray 1 cannot be removed while the machine is being fed from tray 2 (or 3) because  
parts of tray 1 are used to guide paper fed from tray 2 (or 3).  
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Multi Purpose Tray  
The multi purpose tray can handle the same media sizes as the cassette trays but in  
weights up to 53 lb. US Bond (200 g/m²) [Ultra heavy]. For very heavy paper stock, use  
the face up (rear) paper stacker. This ensures that the paper path through the unit is  
almost straight.  
The multi purpose tray can feed paper widths as small as 3.9 inches (100 mm) and lengths  
up to 47.25 inches (1200 mm) for banner printing.  
For paper lengths exceeding 17 inches (431.8 mm) use paper stock up to 34 lb. US Bond  
(128 g/m² ) and the face up (rear) paper stacker.  
Use the multi purpose tray for printing on envelopes and transparencies. Up to envelopers  
or 50 sheets of transparencies can be loaded at one time, subject to a maximum stacking  
depth of about 3/8” (10 mm).  
Watermarked, headed paper or transparencies should be loaded print side up and top edge  
into the unit. Do not use the duplex (two-sided printing) function.  
Face Down Stacker  
The face down stacker on the top of the unit can hold up to 250 sheets of 20-;b/ US Bond  
(75 g/m²) standard paper and can handle paper stocks up to 47-lb. US Bond (176 g/m²).  
Pages printed in reading order (page 1 first) will be sorted in reading order (last page on  
top, facing down).  
Face Up Stacker  
The face up stacker at the rear of the unit should be opened and the tray extension pulled  
out when required for use. In this condition paper will exit via this path, regardless of driver  
settings.  
The face up stacker can hold up to 100 sheets of 20-lb/ US Bond (75 g/m²) standard paper,  
and can handle stocks up to 53-Lb. US Bond (200 g/m²).  
Always use this stacker and the multi purpose feeder for paper stocks heavier than 47-lb.  
US Bond (176 g/m²).  
Duplex Unit  
The duplex unit provides automatic two-sided printing on the same range of paper sizes as  
tray 2 (i.e. all cassette sizes except A6), using paper stocks from 17 to 28-lb. US Bond  
(64-105 g/m²).  
Getting started > 21  
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Loading Paper  
Cassette Trays  
1.  
Remove the paper tray from the unit.  
2.  
Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all  
sheets are properly separated, then tap the edges of the stack on a flat surface to  
make it flush again (3).  
2
1
3
3.  
Load paper long edge feed (LEF) (for letterhead paper load face down with top edge  
towards the right of the unit) (1) up to mark (a).  
1
a
3
2
4.  
Adjust the rear stopper and paper guides (2) to the size of paper being used.  
NOTE  
For A6 paper, remove the paper guides and re-install in the A6 position.  
Getting started > 22  
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CAUTION!  
IMPORTANT: Set paper size dial (3) to the size and orientation of  
paper being used.  
To prevent paper jams:  
• Do not leave space between the paper and the guides and rear stopper.  
• Do not overfill the paper tray. Capacity depends on the type of paper stock.  
• Do not load damaged paper.  
• Do not load paper of different sizes or types at the same time.  
• Close the paper tray gently.  
• Do not pull the paper tray out during printing (except as described below for the  
2nd tray).  
NOTES  
• If you have two trays and you are printing from the 1st (upper) tray, you  
can pull out the 2nd (lower) tray during printing to reload it. However, if  
printing from the 2nd tray, do not pull out the 1st tray. This will cause a  
paper jam.  
• For face down printing, make sure the face up (rear) stacker is closed (the  
paper exits from the top of the unit). Stacking capacity is approximately  
250 sheets, depending on paper weight.  
• For face up printing, make sure the face up (rear) stacker is open and the  
paper support is extended fully. Paper is stacked in reverse order and tray  
capacity is approximately 100 sheets, depending on paper weight.  
• Always use the face up (rear) stacker for heavy paper (card stock, etc.).  
CAUTION!  
Do not open or close the rear paper exit while printing as it may  
result in a paper jam.  
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Multi Purpose Tray  
1.  
Open the multi purpose tray.  
2.  
3.  
4.  
Fold out the paper supports (1).  
Press gently down on the paper platform (2) to ensure it is latched down.  
Load the paper and adjust the paper guides (3) to the size of paper being used.  
4
3
1
2
3
• For single-sided printing on letterhead paper load the paper into the multi  
purpose tray with pre-printed side up and top edge into the unit.  
• For two-sided (duplex) printing on letterhead paper, load the paper with  
pre-printed side down and the top edge away from the unit.  
• Envelopes should be loaded face up with top edge to the left and short edge into  
the unit. Do not select duplex printing on envelopes.  
• Do not exceed the paper capacity of about 100 sheets or 10 envelopes. Maximum  
stacking depth is ablut 3/8” (10 mm).  
5.  
6.  
Press the tray latch button (4) inwards to release the paper platform, so that the  
paper is lifted and gripped in place.  
Set the correct paper size for the multi purpose tray in the Paper Setup menu. See  
“Paper Setup” on page 30.  
Getting started > 24  
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Configuring Your Machine  
Minimum Configuration Requirements  
To make the best of this unit, the following configuration is required:  
To send faxes:  
A PSTN telephone line connection.  
To send e-mails:  
•
•
TCP/IP network.  
A SMTP and an optional POP3 server.  
To file document(s) via intranet  
•
•
FTP, HTTP, or CIFS Protocol environment.  
Windows 2000, Windows XP, Windows Vista, Mac OS X, HTTP or FTP server.  
Pre-configuration Information  
General  
Ensure that you have the relevant permission/PIN numbers before commencing.  
The factory set passwords/PIN are:  
Administrator  
PIN  
aaaaaa  
000000  
user:  
Network (webpage)  
admin  
password: aaaaaa  
NOTE  
The administrator password and PIN should be changed and maintained by the  
system administrator.  
Fax Set Up  
Your unit has to be set up properly to allow faxing from the machine. The following  
parameters must be set before using the fax function:  
•
•
Time zone  
Date and time  
See “Initial Set Up” on page 64 for details.  
NOTE  
If you ran the Oki driver installer program from the CD-ROM you may have  
already set the time zone, date and time via the Panel Language Setup utility.  
Configuring Your Machine > 25  
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Network Set Up  
The unit must also be set up properly on your network to perform scan to e-mail and scan  
to FTP functions. In order for other network devices to find the unit on the network, the  
following network parameters have to be set.  
1.  
2.  
3.  
4.  
5.  
6.  
7.  
8.  
9.  
IP Address Set:  
IP Address: .  
Subnet mask:.  
Gateway IP:.  
DNS server:.  
SMTP server:.  
SMTP port:25  
POP3 server: .  
POP3 Port:110  
.
.
.
.
.
.
.
.
.
.
.
.
Explanation:  
1.  
IP Address Set:  
Choose Auto to obtain IP/subnet/gateway addresses automatically from DHCP server.  
After changing setting from Manual to Auto, the unit will automatically reboot the  
network card.  
2.  
IP Address:  
The Internet Protocol (IP) address assigned to your machine by your network  
administrator.  
3.  
4.  
5.  
6.  
7.  
8.  
9.  
Subnet Mask:  
The net mask address assigned by your network administrator.  
Gateway IP:  
The gateway IP address assigned by your network administrator.  
SMTP Server:  
The IP address of your SMTP Mail Server assigned by your network administrator.  
SMTP Port:  
The port number of your SMTP Mail Server.  
DNS server:  
The IP address of DNS Server assigned by your network administrator.  
POP3 Server:  
The IP address of your POP3 server.  
POP3 Port  
The port number of your POP3 Server.  
Enter the DNS name, or IP and port number of your POP3 server if your mail server  
requires POP3 authentication, before sending e-mails from the machine.  
NOTE  
You must also set up the “Define from” details to allow e-mail sending.  
Configuring Your Machine > 26  
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NOTES  
1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host  
can automatically be given a unique IP address each time it connects to a  
network-making IP address management an easier task for network  
administrators. If the DHCP server is available from your network, you do  
not need to enter TCP/IP, subnet mask, gateway, and DNS information.  
Instead, this information will be automatically given for the unit.  
2. IP Address: An IP (Internet Protocol) address uniquely identifies a host  
connection to an IP network. System administrator or network designer  
assigns the IP address. The IP address consists of two parts, one  
identifying the network and the one identifying your node. The IP address  
is usually written as four numbers separated by periods. Each number can  
be zero to 255. For example, 10.1.30.186 could be an IP address.  
3. SMTP: (Simple Mail Transfer Protocol) is the main communication protocol  
used to send and receive e-mail on the Internet.  
4. DNS: (Domain Name System). The DNS server identifies hosts via names  
instead of IP addresses. If the DNS server is available on your network,  
you can enter the domain name instead of digits for your SMTP or POP3  
servers, such as Pegasus.com.tw instead of 120.3.2.23.  
5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that stores  
and serves e-mails for various client machines that are not connected to  
the Internet 24 hours a day. E-mails are held in POP3 until you log on.  
Internet Communication Features  
Scan to e-mail  
The unit allows you to deliver your scanned document to e-mail addresses on the  
network. The document is first scanned and converted to a standard PDF, JPEG, TIFF,  
or XPS file format and then transmitted to remote recipients simultaneously as an  
e-mail attachment.  
When you send an e-mail to someone using this unit it uses Simple Mail Transfer  
Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then  
send these e-mails to your recipients through the internet.  
Scan to NetworkPC  
Via the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol),  
or CIFS (Common Internet File System). The unit allows you to save scanned  
documents directly to a designated server or a personal computer on the network in  
a standard PDF, JPEG, TIFF, or XPS file format.  
CIFS is the sharing system of Microsoft Windows. What is unique about this filing  
function is that it allows all corporate users to share one machine to send documents  
to each file folder on a designated server or individual computer.  
The following settings or destinations must be defined by the system administrator before  
the unit can be used to distribute any scanned document(s) on the network.  
•
Network and E-mail parameters: Defines the parameters for TCP/IP, SMTP, and POP3  
protocols to send your scanned document to e-mail addresses.  
•
Filing destinations: Defines the protocols and destinations to send your scanned  
document to FTP servers, web, or any personal computers on the network.  
Configuring Your Machine > 27  
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For more information on filing protocols refer to “Explanation of Filing Protocols” on  
page 61.  
NOTES  
1. If the system administrator has chosen DHCP, then the IP address of TCP/  
IP, gateway, subnet mask, and DNS server will be automatically given.  
2. When installing the unit for the first time, it is recommended that the  
Administrator retain the default system settings. The settings can be  
customized at a later date, once you are familiar with the operation and  
functionality.  
Configuration  
There are a number of configuration options available which allow you to change the  
scanner, fax and printer settings to suit your own needs. There are three methods of  
configuring your unit:  
1.  
2.  
3.  
From the unit's web page.  
From the unit’s Configuration Tool utility.  
From the unit control panel.  
For illustration purposes only, the configuration options shown are as accessed via the  
control panel.  
...from the Web Page  
Type the IP address of the unit in the URL field of your browser and then press Enter. The  
unit web page displays. For example: http://192.168.1.94.  
NOTE  
The Administrative Settings are blocked by a password. Refer to “Pre-  
configuration Information” on page 25.  
...from the Configuration Tool Utility  
If you have not already done so, install the unit Configuration Tool.  
NOTE  
The Administrative Settings are blocked by a password. Refer to “Pre-  
configuration Information” on page 25.  
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...from the Control Panel  
Press the SETUP button on the control panel.  
NOTE  
The Admin Setup option is blocked by a password. Refer to “Pre-  
configuration Information” on page 25.  
Address Book  
FEATURE  
OPTION  
DESCRIPTION  
E-mail Address  
Register/Edit  
Use the on-screen keyboard to enter and assign an e-mail  
address to the list.  
Note: max. 500 address entries.  
Delete  
Select an e-mail address to delete from the list.  
Select an e-mail address to delete from the list.  
Delete and Sort  
Note: Listing numbers will shift up to remove/replace the  
deleted listing.  
Insert  
Select a number  
Note: Inserting will change the listing number.  
Group  
Select group number to edit.  
Note: max. 32 groups.  
Speed Dial  
Register/Edit  
Use the on-screen keyboard to enter and assign a speed dial  
number to the list.  
Note: max. 500 speed dial entries.  
Delete  
Select a speed dial number to delete from the list.  
Delete and Sort  
Select a speed dial number to delete from the list.  
Note: Listing numbers will shift up to replace deleted listing.  
Insert  
Group  
Select a number  
Note: Inserting will change the listing number.  
Select group number to edit.  
Note: max. 32 groups.  
Configuring Your Machine > 29  
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Paper Setup  
NOTE  
Within the Media Type menu, do not use the Recycled setting. If you are  
loading recycled media choose the Plain setting.  
FEATURE  
OPTION  
DESCRIPTION  
Tray n  
Paper Size  
Custom  
Cassette Size, Custom  
Sets paper in Tray n.  
(where n  
identifies  
the tray)  
Tray 1:  
Enter paper width and length.  
Width: 4.1~8.5~11.7 inches  
Length: 5.8~11~17 inches  
Tray 2 and 3:  
Note: Only available if Paper Size is  
set to Custom.  
Width: 5.8~8.5~11.7 inches  
Length: 7.2~11~17 inches  
Media Type  
Tray 1:  
Select the type of media loaded in  
this tray. This will help the unit to  
adjust its internal operating  
Plain, Letter Head, Bond,  
Recycled, Rough, Glossy  
parameters, such as engine speed  
and fusing temperature, to better  
accommodate the media to be fed.  
For example, letterhead may benefit  
from a slightly lower fusing  
Tray 2 and 3:  
Plain, Letter Head, Bond,  
Recycled, CardStock, Rough,  
Glossy  
temperature to ensure that its ink  
does not offset.  
Note: Do not use the Recycled  
setting. If you are loading recycled  
media choose the Plain setting.  
Note: Copying and fax reception will  
only occur when the selected tray (or  
one of the trays when Tray Selection  
is set to “Auto”) is defined as  
containing PLAIN media type.  
Media Weight  
Tray 1:  
Adjusts the unit for the weight of  
paper stock loaded in this tray.  
Light, Medium, Heavy  
Tray 2 and 3:  
Light, Medium, Heavy, Ultra  
Heavy  
MP Tray  
Paper Size  
Custom  
A3, A4, A4LEF, A5, A6, B4, B5,  
B5LEF, Legal 14, Legal 13.5, Legal  
13, Letter, LetterLEF, Executive,  
Custom, COM-10, DL, C5, C4  
Select the size of paper to be fed  
from the multi purpose tray.  
Width: 2.5~8.5~11.7 inches  
Enter paper width and length.  
Length: 4.1~11~47.2 inches  
Note that media of up to 47.2 inches  
in length can be fed from the multi  
purpose tray for banner printing.  
Media Type  
Plain, Letter Head, OHP, Labels,  
Bond, Recycled, Card Stock,  
Rough, Glossy  
Select the type of media to be fed  
from the multi purpose tray so that  
the unit can adjust its internal  
parameters to better accommodate  
the selected type of media.  
Note: Do not use the Recycled  
setting. If you are loading recycled  
media choose the Plain setting.  
Media Weight  
Light, Medium, Heavy, Ultra  
Heavy  
Select the media weight to be fed  
from the multi purpose tray.  
Configuring Your Machine > 30  
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FEATURE  
OPTION  
DESCRIPTION  
Select Tray  
Fax  
Tray 1, 2 and 3:  
Fax: Set tray for received Fax.  
OFF, ON(*), ON  
Tray usage, priority given to trays set  
to ON(*), then ON. If tray is set to  
OFF, it will not be used.  
MPTray:  
OFF, ON(*), ON  
Fax printing will only occur when the  
selected tray is defined as containing  
PLAIN media type.  
Copy  
Tray 1:  
Copy: Set tray for copy jobs.  
OFF, ON(*), ON  
If Tray Selection is set to “Auto”:  
Tray usage, priority given to trays set  
to ON, then ON(*). If tray is set to  
OFF, it will not be used.  
Tray 2 and 3:  
OFF, ON(*), ON  
MPTray:  
OFF, ON(*), ON  
Copying will only occur when the  
selected tray (or one of the trays  
when Tray Selection is set to “Auto”)  
is defined as containing PLAIN media  
type.  
Store Doc Settings  
FEATURE  
OPTION  
DESCRIPTION  
Select Bulletin Box Doc.  
Store  
Bulletin Box Doc.  
Up to 20 F code boxes can be registered. Up to 30 documents  
can be stored in one box.  
Delete  
Print  
Bulletin Box Doc.  
F-Code Doc.  
Select Bulletin Box Doc. to delete.  
Select document from list, or select option to print all  
documents stored.  
Reserved TX Doc.  
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Profile  
FEATURE  
OPTION  
DESCRIPTION  
Register/  
Edit  
ProfileName  
User defined  
Select profile number to register/edit.  
Use the on-screen keyboard to enter  
the required profile name.  
Protocol  
CIFS, FTP, HTTP  
Select required protocol.  
Note: If CIFS is selected, Encode  
Communication defaults to None.  
Target URL  
Port No.  
User defined  
Use the on-screen keyboard to enter  
the required target URL.  
00001 ~ 00445 ~ 65535  
Use the arrow keys to select the  
desired port number.  
Note: port number is updated  
automatically when the protocol type is  
selected.  
PASV Mode  
User Name  
Password  
OFF, ON  
Only available when using FTP  
protocol.  
User defined  
User defined  
Use the on-screen keyboard to enter  
the required user name.  
Use the on-screen keyboard to enter  
the required password.  
Encode  
communication  
FTP: None, Implicit, Explicit  
Not available when using CIFS  
protocol.  
HTTP: None, HTTPS, STARTTLS  
File Name  
User defined  
Use the on-screen keyboard to enter  
an appropriate file name.  
Configuring Your Machine > 32  
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FEATURE  
OPTION  
DESCRIPTION  
Register/  
Edit (cont.)  
Doc. Type  
Doc. Type:  
Text, Text&Photo, Photo  
Allows you to specify the type of  
images on the document.  
Removal for Background &  
Show-Through (sTHR):  
Auto, OFF, 1(Low), 2, 3, 4,  
5(High), sTHR  
Allows you to block out the color  
background of the image (assuming  
document has a color background) -  
such that the background color is not  
printed.  
Use Show-Through when copying  
documents that are printed on both  
sides (for example newspaper). This  
function removes the reverse image  
and characters.  
Density  
-3, -2, -1, 0, +1, +2, +3  
Adjust density  
Darker: Enhance image sharpness and  
color.  
Lighter: Reduce hue and color.  
Resolution  
Scan Size  
75dpi, 100dpi, 150dpi, 200dpi,  
Allows you to select the appropriate  
resolution.  
300dpi, 400dpi, 600dpi  
Remember the higher the resolution  
the bigger the file size!  
Auto, A3, B4, A4, A4 (SEF), B5,  
B5 (SEF), A5, A5 (SEF), Letter,  
Letter (SEF), Tabloid, Legal 14,  
H.LTR  
Allows you to select the scan size.  
Grayscale  
FileFormat  
OFF, ON  
Select ON to print in grayscale or  
black-and-white.  
Color:  
Select the appropriate file format.  
PDF, TIFF, JPEG, XPS  
Mono (Grayscale):  
PDF, TIFF, JPEG, XPS  
Mono (Binary):  
PDF, TIFF  
Configuring Your Machine > 33  
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FEATURE  
OPTION  
DESCRIPTION  
Register/  
Edit (cont.)  
Compression  
Rate  
Color:  
High, Medium, Low  
Select the appropriate compression  
level. Remember the higher the  
compression the bigger the file size!  
Mono (Grayscale):  
High, Medium, Low  
Mono (Binary):  
High (G4), Medium (G3), Raw  
Edge Erase  
Erase Center  
Contrast  
OFF, ON  
Adjust the width settings using the  
arrow buttons.  
Input range: 05-50 mm  
OFF, ON  
Adjust the width settings using the  
arrow buttons.  
Input range: 01-50 mm  
-3, -2, -1, 0, +1, +2, +3  
Adjust contrast setting.  
High: Enhance brightness  
Low: Reduce brightness  
Hue  
[R] -3, -2, -1, 0, +1, +2, +3 [G]  
Adjust R/G balance settings.  
[G]: Enhance green  
[R]: Enhance red  
Saturation  
RGB  
[Low] -3, -2, -1, 0, +1, +2, +3  
[High]  
Adjust saturation setting.  
High: Enhance image sharpness  
Low: Reduce hue  
[R] -3, -2,  
Adjust RGB contrast settings.  
-1, 0, +1, +2, +3  
[G] -3, -2,  
-1, 0, +1, +2, +3  
[B] -3, -2,  
-1, 0, +1, +2, +3  
Delete  
Yes, No  
Select profile number to delete.  
Press Yes to confirm or No to cancel.  
Configuring Your Machine > 34  
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View Information  
FEATURE  
DESCRIPTION  
Print Count  
Displays the print count from all available trays.  
Displays the number of color and mono A4/letter impressions.  
Scan  
Displays the number of pages scanned from the flatbed and ADF.  
Displays consumable status information.  
Supplies Status  
System  
Displays system information:  
1. Serial No.  
2. Asset No.  
3. Lot No.  
4. CU Version  
5. PU Version  
6. SIP Version  
7. Scanner Version  
8. Total Memory  
9. Flash Memory  
Network  
Displays network information:  
1. IPv4 address  
2. Subnet Mask  
3. Gateway Address  
4. MAC Address  
5. NIC Program Version  
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Admin Setup  
NOTE  
The Admin Setup option is blocked by a password. Refer to “Pre-  
configuration Information” on page 25.  
FEATURE  
OPTION  
DESCRIPTION  
Copy Setup  
Default  
Settings  
Doc. Type  
Doc. Type:  
Text, Text&Photo,  
Photo, Extra Fine  
Allows you to specify the type of  
images on the document.  
Removal for  
Allows you to block out the color  
background of the image  
(assuming document has a color  
background) - such that the  
background color is not printed.  
Background &  
Show-Through  
(sTHR): Auto, OFF,  
1(Low), 2, 3, 4,  
5(High), sTHR  
Use Show-Through when copying  
documents that are printed on  
both sides (for example  
newspaper). This function  
removes the reverse image and  
characters.  
Density  
-3, -2, -1, 0, +1, +2,  
Adjust density  
+3  
Darker: Enhance image sharpness  
and color.  
Lighter: Reduce hue and color.  
Zoom  
Sort  
Auto, 100%  
Specify zoom option.  
OFF, ON  
Specify how to output multiple-  
page/multiple-copy jobs.  
Margin  
OFF, ON  
Adjust the top and left margin  
settings using the arrow buttons.  
Front & Back input range:  
-25~0~+25 mm  
Configuring Your Machine > 36  
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FEATURE  
OPTION  
DESCRIPTION  
Copy Setup  
(cont.)  
Default  
Settings  
(cont.)  
EdgeErase  
EraseCentr  
DuplexCopy  
OFF, ON  
Adjust the width settings using the  
arrow buttons.  
Input range: 05-50 mm  
OFF, ON  
Adjust the width settings using the  
arrow buttons.  
Input range: 01-50 mm  
Copy Method:  
Allows you to define simplex or  
duplex and the binding orientation.  
OFF, 1->2 sides,  
2->2 sides,  
2->1 side  
Doc. Direction:  
Binding  
Right&Left, Top  
Mixed Size  
Scan Size  
OFF, ON  
Allows you to load originals of  
same width but different length in  
the ADF.  
When enabled, the tray setting is  
automatic, you cannot specify a  
tray manually.  
Auto, A3, B4, A4,  
A4 (SEF), B5,  
Allows you to select the scan size.  
B5 (SEF), A5,  
A5 (SEF), Letter,  
Letter (SEF), Tabloid,  
Legal 14, H.LTR  
Cont. Scan  
Contrast  
OFF, ON  
Allows you to continue scanning  
more documents. Allows you to  
construct a single scan job from  
multiple individual sheets or  
originals.  
-3, -2, -1, 0, +1, +2,  
+3  
Adjust contrast setting.  
High: Enhance brightness  
Low: Reduce brightness  
Configuring Your Machine > 37  
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FEATURE  
OPTION  
DESCRIPTION  
Copy Setup  
(cont.)  
Default  
Settings  
(cont.)  
Hue  
[R] -3, -2, -1, 0, +1,  
+2, +3 [G]  
Adjust R/G balance settings.  
[G]: Enhance green  
[R]: Enhance red  
Saturation  
RGB  
[Low] -3, -2, -1, 0,  
+1, +2, +3 [High]  
Adjust saturation setting.  
High: Enhance image sharpness  
Low: Reduce hue  
[R] -3, -2,  
Adjust RGB contrast settings.  
-1, 0, +1, +2, +3  
[G] -3, -2,  
-1, 0, +1, +2, +3  
[B] -3, -2,  
-1, 0, +1, +2, +3  
Fax Setup  
Default  
Settings  
Doc. Type  
Density  
Normal, Fine,  
Ext-Fine, Photo,  
Background  
Allows you to specify the type of  
images on the document.  
Lightest, Lighter,  
Normal, Darker,  
Darkest  
Adjust density  
Darkest: Enhance image  
sharpness and color.  
Lightest: Reduce hue and color.  
Scan Size  
Cont. Scan  
TTI  
Auto, A3, B4, A4, A4  
(SEF), B5 (SEF), A5  
(SEF), Letter, Letter  
(SEF), Tabloid, Legal  
14, H.LTR  
Allows you to select the scan size.  
OFF, ON  
Allows you to continue scanning  
more documents. Allows you to  
construct a single scan job from  
multiple individual sheets or  
originals.  
OFF, ON  
ON adds the transmit terminal  
identification (TTI) to the header  
of the transmitted fax.  
Configuring Your Machine > 38  
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FEATURE  
OPTION  
DESCRIPTION  
Fax Setup  
(cont.)  
Default  
Settings  
(cont/)  
MCF Report  
Memory Tx  
Register/Edit  
OFF, ON  
OFF, ON  
If enabled, the result of the  
transmission will be printed out  
each time.  
This sets the transmission mode to  
memory Tx (ON) or real-time Tx  
(OFF).  
F-Code Box  
F-Code Box  
Secure Box  
Secure Box: received data cannot  
be printed without entering ID  
code (for secret documents).  
Use the numeric keypad to enter  
the sub-address and ID code (note  
enter a 4 digit ID code).  
You can also enter a Box Name,  
Password and specify the hold  
time for your secure box.  
Bulletin Box  
Bulletin Box: Enable to transmit/  
receive documents to/from  
Bulletin.  
You can also enter a Box Name,  
Password, enable Rx Protect, Auto  
Print, OverWrite, Erase Tx Doc and  
specify a four digit ID code.  
Delete  
Select the box number to delete  
and press Yes to confirm deletion.  
If you are deleting a secure box  
entry, enter the 4 digit ID code  
and press Yes to confirm deletion.  
Security  
function  
ID check Tx  
OFF, ON  
Check and match the last four  
digits of the destination fax  
numbers with those registered in  
the target. If ON, the unit will send  
only when they match.  
Check broadcast  
dest.  
OFF, ON  
Fax number confirmation screen  
displays before sending the fax.  
Confirm Dial  
OFF, ON  
When ON, you will be asked to re-  
enter the destination fax number.  
The fax will only be sent when the  
two numbers match.  
Auto Print  
Journal  
Report  
Setting  
OFF, ON  
Enable/disable auto print journal  
report.  
Print time  
OFF, ON  
When ON, enter the time using  
the arrow keys or keypad.  
The journal report will be printed  
at the specified time every day.  
Other  
Redial Tries  
00~02~15 Times  
Set the number of redial attempts.  
Settings  
Redial Interval  
0~1~5 Min  
Set the time between redial  
attempts.  
Configuring Your Machine > 39  
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FEATURE  
OPTION  
DESCRIPTION  
Fax Setup  
(cont.)  
Other  
Settings  
(cont.)  
Block Junk Fax  
Setting:  
OFF, Mode1, Mode2,  
Mode3  
Can prevent unnecessary fax  
reception.  
Mode1: Reject fax from a number  
not registered in the Address  
Book.  
Mode2: Reject fax from a number  
registered in the Reject List.  
Mode3: Reject fax from a number  
not registered in the Address Book  
or registered in the Reject List.  
Register/Edit  
Select a listing and register or edit  
a number in the Reject list.  
Note: enter the last four digits of  
the fax number.  
Note: only available if Mode2 or  
Mode3 Setting selected.  
Note: max. 50 entries.  
Delete  
Select a number from the listing  
and delete.  
Ring Response  
00~02~10 Times  
00~02~10 Second  
Enter the number of rings required  
before receiving an incoming fax.  
Dialing Pause  
Duration  
Enter the pause duration required.  
High Resolution  
Rx Reduc. Rate  
Reduc. Margin  
Rotate Tx  
400dpi, 600pdi  
Auto, 100%  
00~24~85 mm  
OFF, ON  
Select the resolution.  
Select the Rx reduction rate.  
Select the reduction margin.  
Enable/disable fax image rotation.  
Condition: only available when A4  
LEF or Letter LEF selected.  
Other  
Settings  
(cont.)  
ECM Mode  
PreFix  
OFF, ON  
Error correction mode (ECM)  
automatically detects and corrects  
errors in the fax transmission  
process that are sometimes  
caused by telephone line noise.  
User defined  
Enter the require dialing prefix (if  
you are connected via a PBX then  
you need to enter a prefix to  
obtain an outside line connection).  
Note: max. 40 digits.  
Received Time  
Stamp  
OFF, ON  
Set to ON if you want the time  
stamp printed on incoming faxes.  
Print Check  
message  
OFF, ON  
If enabled, when a transmission  
error occurs the error content is  
reported.  
Configuring Your Machine > 40  
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FEATURE  
OPTION  
DESCRIPTION  
Scanner  
Setup  
Default  
Settings  
Doc. Type  
Doc. Type:  
Text, Text&Photo,  
Photo, Extra Fine  
Allows you to specify the type of  
images on the document.  
Removal for  
Background &  
Show-Through  
(sTHR):  
Auto, OFF, 1(Low),  
2, 3, 4, 5(High),  
sTHR  
Allows you to block out the color  
background of the image  
(assuming document has a color  
background) - such that the  
background color is not printed.  
Use Show-Through when copying  
documents that are printed on  
both sides (for example  
newspaper). This function  
removes the reverse image and  
characters.  
Density  
-3, -2, -1, 0, +1, +2,  
Adjust density  
+3  
Darker: Enhance image sharpness  
and color.  
Lighter: Reduce hue and color.  
Resolution  
Scan Size  
75dpi, 100dpi,  
150dpi, 200dpi,  
300dpi, 400dpi,  
600dpi  
Allows you to select the  
appropriate resolution.  
Remember the higher the  
resolution the bigger the file size!  
Auto, A3, B4,  
A4(LEF), A4,  
B5(LEF), B5,  
A5(LEF), A5,  
Letter(LEF), Letter,  
Tabloid, Legal 14,  
H.LTR  
Allows you to select the paper size  
to match the document size.  
Cont. Scan  
OFF, ON  
Allows you to continue scanning  
more documents. Allows you to  
construct a single scan job from  
multiple individual sheets or  
originals.  
Direction  
Grayscale  
Left Edge, Top Edge  
Specify the orientation of the  
leading edge of the document in  
the ADF or on the document glass.  
OFF, ON  
Select ON to print in grayscale or  
black-and-white.  
Configuring Your Machine > 41  
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FEATURE  
OPTION  
DESCRIPTION  
Scanner  
Setup  
Default  
Settings  
FileFormat  
ComprsRt  
Color:  
PDF, TIFF, JPEG, XPS  
Select the appropriate file format.  
(cont.)  
(cont.)  
Mono (Grayscale):  
PDF, TIFF, JPEG, XPS  
Mono (Binary):  
PDF, TIFF  
Color:  
Select the appropriate  
High, Medium, Low  
compression level. Remember the  
higher the compression the bigger  
the file size!  
Mono (Grayscale):  
High, Medium, Low  
Mono (Binary):  
High (G4), Medium  
(G3), Raw  
EdgeErase  
EraseCentr  
Contrast  
OFF, ON  
Adjust the width settings using the  
arrow buttons.  
Input range: 05-50 mm  
OFF, ON  
Adjust the width settings using the  
arrow buttons.  
Input range: 01-50 mm  
-3, -2, -1, 0, +1, +2,  
+3  
Adjust contrast setting.  
High: Enhance brightness  
Low: Reduce brightness  
Hue  
[R] -3, -2, -1, 0, +1,  
+2, +3 [G]  
Adjust R/G balance settings.  
[G]: Enhance green  
[R]: Enhance red  
Saturation  
[Low] -3, -2, -1, 0,  
+1, +2, +3 [High]  
Adjust saturation setting.  
High: Enhance image sharpness  
Low: Reduce hue  
Configuring Your Machine > 42  
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FEATURE  
OPTION  
DESCRIPTION  
Scanner  
Setup  
Default  
Settings  
RGB  
[R] -3, -2,  
-1, 0, +1, +2, +3  
Adjust RGB contrast settings.  
(cont.)  
(cont.)  
[G] -3, -2,  
-1, 0, +1, +2, +3  
[B] -3, -2,  
-1, 0, +1, +2, +3  
E-mail  
Setup  
File Name  
Template  
User defined  
Use the on-screen keyboard to  
enter a file name.  
Edit Subject  
Enter standard e-mail subject text.  
Max. 80 characters.  
You can create up to 5 different e-  
mail templates  
Edit Body  
From  
Enter standard e-mail body text.  
Max. 256 characters.  
You can create up to 5 different e-  
mail templates  
From/Reply To  
Enter the e-mail sender address.  
Max. 80 characters.  
Reply to  
Enter the e-mail reply address (for  
error notification).  
Check broadcast  
dest.  
OFF, ON  
If enabled, an e-mail address  
confirmation screen displays  
before sending the e-mail.  
USB  
Memory  
Setup  
File Name  
User defined  
Use the on-screen keyboard to  
enter a file name.  
Max. 64 characters.  
Configuring Your Machine > 43  
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FEATURE  
OPTION  
DESCRIPTION  
Print Setup  
Print Menu  
Tray  
Configuration  
Paper Feed:  
Specifies a feed tray (where n  
identifies the tray).  
Tray n, MPTray  
Auto Tray Switch:  
Sets the automatic tray switch  
function.  
OFF, ON  
Tray Sequence:  
Specifies selection order priority  
for automatic tray selection/  
automatic tray switch.  
Down, Up, Paper  
Feed Tray  
MP Tray Usage:  
When Mismatch: If a paper size or  
type in a tray is not matched to  
that of the print data, use paper  
from this tray instead of the  
specified tray.  
When Mismatch, Do  
Not Use  
Do Not Use: Makes the MP tray  
unavailable in auto tray selection/  
switching.  
Media Check:  
Determines whether the machine  
checks the size of the media  
loaded matches that required for  
the document sent to print.  
Disable, Enable  
Print Setup  
Copies:  
Enter the number of copies of a  
document to be printed from 1 to  
999.  
001 - 999 copies  
Duplex:  
Switches the duplex (2 sided)  
function OFF/ON.  
OFF, ON  
Binding:  
Sets the default binding to LEF or  
SEF.  
Long Edge, Short  
Edge  
Only available when Duplex is ON.  
Resolution:  
Sets the default resolution for  
printing (dots per inch).  
600x1200dpi uses more memory  
and requires more time to process,  
but prints at a higher quality.  
600dpi,  
600x1200dpi,  
600dpi M-LEVEL  
Toner Save Mode:  
Reduces the amount of toner used  
for imaging. Toner saving gives  
lighter prints but is more  
economical.  
OFF, ON  
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FEATURE  
OPTION  
DESCRIPTION  
Print Setup  
(cont.)  
Print Menu  
(cont.)  
Print Setup  
(cont.)  
Mono-Print Speed:  
Auto Speed: If the first page of a  
print job is black and white, the  
machine runs at 34ppm (pages per  
minute). When a color page is  
detected the machine slows down  
to 26ppm for the rest of the job.  
Auto Speed, Mono  
34PPM, Mixed Speed,  
Color Speed  
Mono 34PPM: This setting  
operates in the same way as auto  
speed, except that the machine  
runs at 34ppm until a color page is  
detected. To achieve this speed  
the machine requires an additional  
10-20 seconds to warm up and 30-  
60 seconds to cool down when  
switching to 26ppm for color  
pages. This setting is therefore  
most appropriate when the  
majority of print jobs are entirely  
black and white.  
Mixed Speed: The machine  
automatically switches between  
26ppm for each color page and  
34ppm for each black and white  
page. When black and white pages  
are printed, the 3 color drums are  
automatically lifted to maximize  
their working life. This operation  
imposes a delay each time the  
machine switches between color  
and black and white printing.  
However, the 30-60 second cool  
down delay described for Mono  
34ppm is avoided by limiting the  
mono speed to 26ppm. This  
setting may be preferred for  
mostly black and white printing  
with some color pages, or where  
most print jobs are entirely color  
or entirely black and white.  
Color Speed: The machine runs  
at 26ppm for all print jobs. This  
setting is most appropriate when  
the majority of print jobs are in  
color.  
Orientation:  
Selects default page orientation  
between portrait (tall) and  
landscape (wide). - (PCL, IBMPPR  
& EPSON FX only)  
Portrait, Landscape  
Lines per Page:  
Sets the number of lines of text  
per page when raw text is received  
from systems other than Windows.  
The default for A4 portrait is 65,  
and for Letter is 60. - (PCL only)  
005~064~128 Row  
Edit Size:  
Sets the size of the printable page  
area to match the size of the paper  
in use. This is not the same as the  
physical paper size, which is  
always slightly larger. For  
dimensions of physical page sizes,  
refer to “Paper Recommendations”  
on page 20.  
Cassette Size, A3,  
A4, A4LEF, A5, A6,  
B4, B5, B5LEF, Legal  
14, Legal 13.5, Legal  
13, Letter, LetterLEF,  
Executive, Custom,  
COM-10, DL, C5, C4  
Configuring Your Machine > 45  
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FEATURE  
OPTION  
DESCRIPTION  
Print Setup  
(cont.)  
Print Menu  
(cont.)  
Print Setup  
(cont.)  
Width:  
Selects the width of the paper  
defined by the “Custom” settings.  
2.5~8.5~11.7 inches  
Length:  
Selects the length of the paper  
defined by the “Custom” settings.  
4.1~11~48 inches  
Note that media of up to 1200 mm  
in length can be fed from the multi  
purpose tray for banner printing.  
Printer Adjust  
Manual Timeout:  
Specifies how many seconds the  
machine will wait for paper to be  
fed before cancelling the job.  
Disable, 30 seconds,  
60 seconds  
Wait Timeout:  
Specifies how many seconds the  
machine will wait when received  
data pauses before forcing a page  
eject. In PostScript Emulation  
mode the job will be cancelled if  
timeout occurs.  
Disable, 5, 10, 20,  
30, 40 seconds, 50,  
60, 90, 120, 150,  
180, 210, 240, 270,  
300 seconds  
Low Toner:  
Specifies whether the machine  
should continue printing even after  
a low toner condition is detected.  
Stop, Continue  
Jam Recovery:  
Specifies whether the machine  
should perform jam recovery after  
a paper jam occurred. If enabled,  
the printer will attempt to re-print  
any pages lost due to a paper jam  
once the jam has been cleared.  
Disable, Enable  
Paper Black Setting:  
Used for micro adjustment when  
very visible faded print results or  
light specks (or streaks) result  
when printing in Plain Paper/Black  
setting.  
-2, -1, 0, +1, +2  
Decrease the value if light specks  
(or streaks) or snow flake like  
printing results in high density  
print areas.  
Paper Color Setting:  
Used for micro adjustment when  
very visible faded print results or  
light specks (or streaks) result  
when printing in Plain Paper/Color  
setting.  
-2, -1, 0, +1, +2  
Decrease the value if light specks  
(or streaks) or snow flake like  
printing results in high density  
print areas.  
Trnspr Black Setting:  
As for Paper Black Setting above.  
-2, -1, 0, +1, +2  
Trnspr Color Setting:  
As for Paper Color Setting above.  
-2, -1, 0, +1, +2  
SMR Setting:  
To correct variations in print  
results caused by temperature/  
humidity conditions and difference  
in print density/frequency.  
-3, -2, -1, 0, +1, +2,  
+3  
Change the setting when print  
quality is uneven.  
Configuring Your Machine > 46  
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FEATURE  
OPTION  
DESCRIPTION  
Print Setup  
(cont.)  
Print Menu  
(cont.)  
Printer Adjust  
(cont.)  
BG Setting:  
To correct variations in print  
results caused by temperature/  
humidity conditions and difference  
in print density/frequency.  
-3, -2, -1, 0, +1, +2,  
+3  
Change the setting when  
background is dark.  
Print Position  
Adjust  
Front X Adjust:  
-2.00~0~+2.00 mm  
X adjust: Adjusts the position of  
the whole printing image  
perpendicular to the direction of  
paper movement (i.e.  
Front Y Adjust:  
-2.00~0~+2.00 mm  
horizontally).  
Back X Adjust:  
-2.00~0~+2.00 mm  
Y adjust: Adjusts the position of  
the whole printing image parallel  
to the direction of paper  
Back Y Adjust:  
-2.00~0~+2.00 mm  
movement (i.e. vertically).  
Drum Cleaning  
OFF, ON  
Set to produce idling of a drum  
before printing in order to reduce  
horizontal white lines. This  
shortens image drum life.  
Hex Dump  
OFF, ON  
Prints out the data received from  
the host PC in hexidecimal code.  
Color Menu  
Density Control  
Manual, Auto  
If set to Auto, image density will  
be automatically adjusted at  
power on, when a new image  
drum or toner cartridge is  
installed, and at intervals of 100,  
300 and 500 drum counts. If a 500  
drum count interval occurs during  
a print job it will occur at the end  
of that job, and will take up to 55  
seconds. If set to manual, this  
adjustment will only be performed  
when initiated by the next menu  
item.  
Adjust Density  
Execute  
Execute  
Press Yes to execute or No to  
cancel.  
Selecting this will perform the auto  
density set up immediately.  
Color Tuning/  
Print Pattern  
Press Yes to execute or No to  
cancel.  
Selecting this item prints the color  
tuning pattern to help you adjust  
the color balance.  
Configuring Your Machine > 47  
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FEATURE  
OPTION  
DESCRIPTION  
Print Setup  
(cont.)  
Color Menu  
(cont.)  
Cyan  
HIGHLIGHT  
-3, -2, -1, 0, +1, +2,  
+3  
Adjusts image density for each  
color component (cyan, magenta,  
yellow and black). Normal setting  
is 0.  
Cyan MID-TONE  
Cyan DARK  
-3, -2, -1, 0, +1, +2,  
+3  
-3, -2, -1, 0, +1, +2,  
+3  
Magenta  
-3, -2, -1, 0, +1, +2,  
HIGHLIGHT  
+3  
Magenta MID-  
TONE  
-3, -2, -1, 0, +1, +2,  
+3  
Magenta DARK  
-3, -2, -1, 0, +1, +2,  
+3  
Yellow  
-3, -2, -1, 0, +1, +2,  
HIGHLIGHT  
+3  
Yellow MID-  
TONE  
-3, -2, -1, 0, +1, +2,  
+3  
Yellow DARK  
-3, -2, -1, 0, +1, +2,  
+3  
Black  
-3, -2, -1, 0, +1, +2,  
HIGHLIGHT  
+3  
Black MID-TONE  
Black DARK  
-3, -2, -1, 0, +1, +2,  
+3  
-3, -2, -1, 0, +1, +2,  
+3  
Cyan Darkness  
-3, -2, -1, 0, +1, +2,  
+3  
Adjusts darkness of each color  
(cyan, magenta, yellow and  
black). Normal setting is 0.  
Magenta  
Darkness  
-3, -2, -1, 0, +1, +2,  
+3  
Yellow Darkness  
-3, -2, -1, 0, +1, +2,  
+3  
Black Darkness  
-3, -2, -1, 0, +1, +2,  
+3  
Adjust  
Execute  
Press Yes to execute or No to  
Registration  
cancel.  
Performs automatic color  
registration adjustment. Normally  
this is done on power on and when  
the top cover is opened and then  
closed. This process accurately  
aligns the cyan, magenta and  
yellow images to the black image.  
CYAN Reg Fine  
Adj  
-3, -2, -1, 0, +1, +2,  
+3  
Performs fine adjustment of image  
timing in relation to the black  
image component.  
MAGENTA Reg  
Fine Adj  
-3, -2, -1, 0, +1, +2,  
+3  
YELLOW Reg  
Fine Adj  
-3, -2, -1, 0, +1, +2,  
+3  
Ink Simulation  
OFF, SWOP,  
EUROSCALE, JAPAN  
Selects from a range of industry  
standard color swatches.  
Configuring Your Machine > 48  
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FEATURE  
OPTION  
DESCRIPTION  
Print Setup  
(cont.)  
Color Menu  
(cont.)  
UCR  
Low, Medium, High  
Selects the limitation of the toner  
layer thickness.  
If paper curl occurs in dark  
printing, selecting Medium or Low  
sometimes helps reduce curl.  
CMY100%  
Density  
Disable, Enable  
When enabled, black areas are  
produced using 100% C, M, and Y  
instead of black. This results in a  
glossier finish.  
CMYK  
Conversion  
OFF, ON  
Setting to OFF will simplify the  
conversion process of CMYK data,  
which will reduce process time.  
This setting is ignored when Ink  
Simulation function is used.  
Sys Config  
Menu  
Personality  
Auto Emulation,  
PCL, IBM PPR, EPSON  
FX, PS3 Emulation  
This item selects which industry  
standard emulation your unit  
should use. When set to Auto,  
incoming data is examined and the  
correct emulation is automatically  
selected each time a print job is  
received.  
Alarm release  
Auto Continue  
Manual, Auto  
When Manual, non-critical  
warnings, such as requests for a  
different paper size, can be  
cleared by pressing the RESET  
button. When set to Auto, they are  
cleared when the print job  
resumes.  
OFF, ON  
Determines whether or not the  
unit will automatically recover  
from a memory overflow  
condition.  
Error Report  
Font Source  
OFF, ON  
If ON, the unit will print error  
details when a PostScript  
emulation error occurs.  
PCL Setup  
Resident  
Specifies the location of the PCL  
default font. Normally this will be  
internal unless additional fonts are  
installed in the expansion POM slot  
or additional fonts have been  
downloaded to RAM as permanent  
fonts.  
Font No.  
1|00~90  
Sets the PCL font number.  
Font Pitch  
0.44~10.00~99.99  
CPI  
Sets the width of the PCL default  
font.  
Font Height  
Symbol Set  
4.00~12.00~999.75  
Point  
Sets the height of the PCL default  
font.  
PC-8  
PCL symbol set. If the font source  
and number are changed to one  
which does not support the  
selected symbol set, this must be  
changed to an available symbol  
set for that font.  
Configuring Your Machine > 49  
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FEATURE  
OPTION  
DESCRIPTION  
Print Setup  
(cont.)  
PCL Setup  
(cont.)  
A4 Print Width  
78 Column, 80  
Column  
Sets the number of columns  
subject to Auto LF with A4 paper in  
PCL. This is the value when Auto  
CR/LF Mode is set to OFF with the  
10CPI character.  
White Page Skip  
CR Function  
OFF, ON  
Selects whether blank pages are  
printed or not.  
CR, CR+LF  
Selects whether a received  
carriage return character (0Dh)  
also causes a line feed.  
LF Function  
LF, LF+CR  
Selects whether a received line  
feed character (0Ah) also causes a  
carriage return.  
Print Margin  
True Black  
Normal, 1/5 Inch,  
1/6 Inch  
Sets the non-printable page area.  
Normal is PCL compatible.  
OFF, ON  
Selects whether black image data  
is printed using black toner (True  
Black ON) or 100% CMY. (Valid in  
PCL emulation mode only.)  
Pen Width  
Adjust  
OFF, ON  
The thinnest line width in PCL, a 1-  
dot line, may look broken.  
ON: when the thinnest line width  
is specified, line width is  
emphasized to look wider.  
OFF: the line appears as specified.  
Tray ID#  
Tray 2:  
Sets the number to specify Tray 2,  
Tray 3, and MP Tray for the paper  
feed destination command in  
PCL5e emulation.  
01~05~59  
Tray 3:  
01~20~59  
MP Tray:  
01~04~59  
IBM PPR  
Setup  
Character Pitch  
Font Condense  
10 CPI, 12 CPI, 17  
CPI, 20 CPI,  
PROPORTIONAL  
Specifies character pitch in IBM  
PPR emulation.  
12CPI - 20CPI,  
12CPI - 12CPI  
Specifies 12CPI pitch for Condense  
Mode.  
Character Set  
Symbol Set  
SET-1, SET-2  
IBM 437  
Specifies a character set.  
Specifies a symbol set.  
Letter 0 Style  
Disable, Enable  
Specifies the style that replaces  
9BH with letter o and 9DH with a  
zero  
Zero Character  
Normal, Slashed  
Sets the zero to be slashed or  
unslashed.  
Line Pitch  
6 LPI, 8 LPI  
Specifies the line spacing.  
White Page Skip  
OFF, ON  
Selects whether blank pages are  
printed or not.  
Configuring Your Machine > 50  
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FEATURE  
OPTION  
DESCRIPTION  
Print Setup  
(cont.)  
IBM PPR  
Setup  
(cont.)  
CR Function  
LF Function  
CR, CR+LF  
Selects whether a received  
carriage return character (0Dh)  
also causes a line feed.  
LF, LF+CR  
Selects whether a received line  
feed character (0Ah) also causes a  
carriage return.  
Line Length  
Form Length  
TOF Position  
Left Margin  
Fit to Letter  
80 COLUMN, 136  
COLUMN  
Specifies the number of characters  
per line.  
11 Inch, 11.7 Inch,  
12 Inch  
Specifies the length of paper.  
0.0 Inch - 1.0 Inch  
0.0 Inch - 1.0 Inch  
Disable, Enable  
Specifies the distance of print from  
the top edge of the paper.  
Specifies the distance of print from  
the left hand edge of the paper.  
Sets the printing mode that can fit  
print data, equivalent to 11 inches  
(66 lines), in the LETTER-size  
printable area.  
Text Height  
Same, Diff  
Sets the height of a character.  
SAME: Regardless of CPI, same  
height  
DIFF: As CPI, character heights  
vary.  
Cont Paper  
Mode  
OFF, ON  
If you have multiple feed trays  
installed in which the media is the  
same size and type you can enable  
continuous paper mode. When one  
tray runs out of paper, the unit will  
switch to another tray.  
EPSON FX  
Setup  
Character Pitch  
Font Condense  
10 CPI, 12 CPI, 17  
CPI, 20 CPI,  
PROPORTIONAL  
Specifies character pitch in this  
emulation.  
12CPI - 20CPI,  
12CPI - 12CPI  
Specifies 12CPI pitch for Condense  
Mode.  
Character Set  
Symbol Set  
SET-1, SET-2  
IBM 437  
Specifies a character set.  
Specifies a symbol set.  
Letter 0 Style  
Disable, Enable  
Specifies the style that replaces  
9BH with letter o and 9DH with a  
zero  
Zero Character  
Normal, Slashed  
Sets the zero to be slashed or  
unslashed.  
Line Pitch  
6 LPI, 8 LPI  
Specifies the line spacing.  
White Page Skip  
OFF, ON  
Selects whether blank pages are  
printed or not.  
CR Function  
Line Length  
CR, CR+LF  
Selects whether a received  
carriage return character (0Dh)  
also causes a line feed.  
80 COLUMN, 136  
COLUMN  
Specifies the number of characters  
per line.  
Configuring Your Machine > 51  
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FEATURE  
OPTION  
DESCRIPTION  
Print Setup  
(cont.)  
EPSON FX  
Setup  
(cont.)  
Form Length  
TOF Position  
Left Margin  
Fit to Letter  
11 Inch, 11.7 Inch,  
12 Inch  
Specifies the length of paper.  
0.0 Inch - 1.0 Inch  
0.0 Inch - 1.0 Inch  
Disable, Enable  
Specifies the distance of print from  
the top edge of the paper.  
Specifies the distance of print from  
the left hand edge of the paper.  
Sets the printing mode that can fit  
print data, equivalent to 11 inches  
(66 lines), in the LETTER-size  
printable area.  
Text Height  
Same, Diff  
Sets the height of a character.  
SAME: Regardless of CPI, same  
height  
DIFF: As CPI, character heights  
vary.  
Cont Paper  
Mode  
OFF, ON  
If you have multiple feed trays  
installed in which the media is the  
same size and type you can enable  
continuous paper mode. When one  
tray runs out of paper, the unit will  
switch to another tray.  
Network  
Menu  
Network  
Setup  
TCP/IP  
Disable, Enable  
Enables or disables this network  
protocol.  
IP Version  
IPv4, IPv4 + IPv6  
Set up the IP version.  
Display condition: TCP/IP protocol  
must be enabled.  
NetBEUI  
Disable, Enable  
Enables or disables this network  
protocol.  
NetBIOS over  
TCP  
Disable, Enable  
Enables or disables this network  
protocol.  
Display condition: TCP/IP protocol  
must be enabled.  
NetWare  
Disable, Enable  
Enables or disables this network  
protocol.  
EtherTalk  
Frame Type  
Disable, Enable  
Enables or disables this network  
protocol.  
Auto, 802.2, 802.3,  
ETHERNET II, SNAP  
Selects the Ethernet MAC layer  
frame type.  
Display condition: Netware must  
be enabled.  
IP Address Set  
IPv4 address  
Manual, Auto  
Specifies whether IP address  
allocation is automatic (DHCP) or  
manually assigned.  
Display condition: TCP/IP protocol  
must be enabled.  
xxx.xxx.xxx.xxx  
Current assigned IP address.  
To change, enter the address  
using the numerical keypad. Press  
Enter to register new address.  
Display condition: TCP/IP protocol  
must be enabled.  
Configuring Your Machine > 52  
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FEATURE  
OPTION  
DESCRIPTION  
Network  
Menu (cont.)  
Network  
Setup  
(cont.)  
Subnet Mask  
xxx.xxx.xxx.xxx  
xxx.xxx.xxx.xxx  
Current assigned subnet mask. To  
change, proceed as above.  
Display condition: TCP/IP protocol  
must be enabled.  
Gateway  
Address  
Current assigned gateway  
address. To change, proceed as  
above.  
Display condition: TCP/IP protocol  
must be enabled.  
Web  
Telnet  
FTP  
Disable, Enable  
Disable, Enable  
Disable, Enable  
Enables or disables web config.  
facility.  
Display condition: TCP/IP protocol  
must be enabled.  
Enables or disables Telnet config.  
facility.  
Display condition: TCP/IP protocol  
must be enabled.  
Enables or disables communication  
via FTP.  
Display condition: TCP/IP protocol  
must be enabled.  
IPSec  
SNMP  
Disable, Enable  
Enable via the web page or  
Configuration Tool.  
Disable, Enable  
Enables or disables SNMP of FTP  
(TCP/IP or NetWare).  
Display condition: TCP/IP protocol  
must be enabled.  
Network Scale  
Small, Normal  
Normal: Can work effectively even  
when connected to a HUB that has  
a spanning tree feature. However,  
printer start up time gets longer  
when computers are connected to  
two or three small LANs.  
Small: Computers can cover from  
two or three small LANs to a large  
LAN, but it may not work  
effectively when it is connected to  
a HUB with a spanning tree  
feature.  
HUB Link  
Setting  
Auto Negotiate,  
100BASE-TX FULL,  
100BASE-TX HALF,  
10BASE-T FULL,  
10BASE-T HALF  
Sets the hub linking method.  
Network PS-  
Protocol  
ASCII, RAW  
Select PostScript data format for  
the network port.  
Factory Defaults  
Execute  
Select Yes to reload the settings  
present when the unit was setup  
by the manufacturer.  
Mail Server  
Setup  
SMTP server  
SMTP Port  
Set the host name for the SMTP  
server.  
00000 ~ 00025 ~  
Set the port number.  
65535  
Configuring Your Machine > 53  
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FEATURE  
OPTION  
DESCRIPTION  
Network  
Menu (cont.)  
Mail Server  
Setup  
SMTP  
Encryption  
None, SMTPS,  
STARTTLS  
Select encryption method.  
(cont.)  
POP3 server  
POP3 Port  
Set the IP address or host name  
for the POP3 server.  
00000 ~ 00110 ~  
Set the port number.  
65535  
POP3 Encryption  
None, POP3S,  
STARTTLS  
Select encryption method.  
Set the authentication method.  
Set a user ID for the SMTP server.  
Authentication  
method  
None, SMTP, POP  
SMTP User ID  
User defined  
User defined  
SMTP password  
Set a password for the SMTP  
server.  
POP User ID  
User defined  
User defined  
Set a user ID for the POP3 server.  
POP password  
Set a password for the POP3  
server.  
LDAP  
Server  
Setting  
Server Setting  
LDAP Server:  
Set the host name for the LDAP  
server.  
user defined  
Port No.:  
Set the port number.  
00001 ~ 00389 ~  
65535  
Timeout:  
010 ~ 030 ~ 120  
Enter the LDAP server timeout in  
seconds.  
Max. Entries:  
Set the maximum number of  
search results from the LDAP  
server.  
005 ~ 100  
Search Root:  
Enter the desired root.  
Attr  
Name1:  
Edit the LDAP search attribute if  
required.  
cn  
Name2:  
sn  
Name3:  
givenName  
E-mail Address:  
mail  
Addnl Filter:  
Method:  
Authentication  
Set the authentication method for  
LDAP.  
Anonymous,  
Simple, Digest-MD5,  
Secure Protocol  
User ID:  
Set a user ID for the LDAP server.  
user defined  
Password:  
Set a password for the LDAP  
server.  
user defined  
Encryption  
None, LDAPS,  
Set the encryption method.  
STARTTLS  
Configuring Your Machine > 54  
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FEATURE  
OPTION  
DESCRIPTION  
Network  
Menu (cont.)  
SecurePrtc  
SrvSetting  
Domain  
Domain must be registered in the  
DNS server.  
Management  
Standby  
Screen  
Setup  
Copy Screen  
Default settings listed, these can  
be changed if required.  
1. Doc Type  
2. Density  
3. Tray  
4. Zoom  
5. Sort  
Fax Screen  
1. Speed Dial  
2. Doc. Type  
3. Density  
4. Redial  
5. OffHook  
Scanner Screen  
1. NetworkPC  
2. E-mail  
3. USB Memory  
Default Mode  
Fax  
Copy, Fax, Scan,  
Print  
Address  
Book Tab  
Settings  
Do not register, All,  
Group01 - Group32,  
Numeric List, ABC,  
DEF, GHI, JKL, MNO,  
PQRS, TUV, WXYZ,  
Symbol  
Maximum of three destination tabs  
can be registered to display on the  
standby screen.  
E-mail  
Do not register, All,  
Group01 - Group32,  
Numeric List, ABC,  
DEF, GHI, JKL, MNO,  
PQRS, TUV, WXYZ,  
Symbol  
Maximum of three destination tabs  
can be registered to display on the  
standby screen.  
Auto Reset  
Time  
Copy screen  
Reset Time:  
Select the required screen reset  
interval.  
01~03~10 minutes  
Reset After Scan:  
Specify whether or not to reset  
once scan job is complete.  
OFF, ON  
Fax Screen  
Reset Time:  
Select the required screen reset  
interval.  
01~03~10 minutes  
Scanner Screen  
Reset Time:  
Select the required screen reset  
interval.  
01~05~10 minutes  
Reset After Scan:  
Specify whether or not to reset  
once scan job is complete.  
OFF, ON  
Sound  
Setup  
Volume  
OFF, Low, Middle,  
High  
Select volume level.  
Key Touch  
Volume  
OFF, Low, Middle,  
High  
Select key touch volume level.  
Select key touch tone.  
Key Touch Tone  
Fax:  
High, Mid, Low  
Copy:  
High, Mid, Low  
Scan:  
High, Mid, Low  
Configuring Your Machine > 55  
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FEATURE  
OPTION  
DESCRIPTION  
Management  
(cont.)  
Sound  
Setup  
(cont.)  
Fax Ringer  
OFF, ON  
Select ON to sound the fax ringer  
when a fax is received.  
OPCompleteSou  
ndVolume  
OFF, Low, Middle,  
High  
Select volume level for job  
complete acknowledgment.  
OPCompleteSou  
nd  
Copy Completed:  
OFF, TYPE1, TYPE2,  
TYPE3  
Select sound option to  
acknowledge when a particular job  
type is completed.  
Test  
Press Test to hear sound demo.  
Transmission  
Completed:  
OFF, TYPE1, TYPE2,  
TYPE3  
Test  
Rx Completed:  
OFF, TYPE1, TYPE2,  
TYPE3  
Test  
Rx Print Completed:  
OFF, TYPE1, TYPE2,  
TYPE3, Voice  
Test  
E-mail sent  
Completed:  
OFF, TYPE1, TYPE2,  
TYPE3  
Test  
Report Print  
Completed:  
OFF, TYPE1, TYPE2,  
TYPE3  
Test  
PC Print Completed.:  
OFF, TYPE1, TYPE2,  
TYPE3  
Test  
Flatbed Scan  
Completed.:  
OFF, TYPE1, TYPE2,  
TYPE3  
Test  
Paper Jam Alert  
OFF, ON  
Select ON to sound an alarm to  
alert the user in the event of a  
paper jam occurring.  
Configuring Your Machine > 56  
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FEATURE  
OPTION  
DESCRIPTION  
Management  
(cont.)  
Local  
Interface  
USB Menu  
USB:  
Enable/disable communication  
through the USB interface.  
Enable, Disable  
Soft Reset:  
Enable/disable the soft reset  
command.  
Disable, Enable  
Speed:  
Select the interface speed.  
Select data format.  
480Mbps, 12Mbps  
USB PS-Protocol:  
ASCII, Raw  
Offline Receive:  
Enable/disable offline receive.  
Enable/disable Serial Number.  
Disable, Enable  
Serial Number:  
Disable, Enable  
Parallel Menu  
Parallel:  
Enable/disable communication  
through the parallel interface.  
Disable, Enable  
Bi-Direction:  
Enable/disable Bi-Direction.  
Enable/disable EPC.  
Disable, Enable  
EPC:  
Disable, Enable  
ACK Width:  
Specify acknowledgment width.  
Narrow, Medium,  
Wide  
ACK/BUSY Timing:  
Specify acknowledgment timing.  
Specify I-PRIME setting.  
ACK In Busy, ACK  
While Busy  
I-PRIME:  
Disable, 3 Micro  
Sec, 50 Micro Sec  
Parallel PS-Protocol:  
Select data format.  
ASCII, Raw  
Offline Receive:  
Enable/disable offline receive.  
Disable, Enable  
System  
Setup  
Access Control  
PIN, User/Password,  
Disable  
Enable access control to restrict  
usage to authorized user only.  
User Auth.  
Method  
Local, LDAP, Secure  
Protocol  
Condition for display: Access  
Control must be set to User/  
Password.  
Unit of Measure  
Date Format  
inch, millimeter  
Select unit of measure.  
mm/dd/yyyy,  
dd/mm/yyyy,  
yyyy/mm/dd  
Select desired date format.  
Allow all reports  
to print  
Disable, Enable  
Enable/disable report printing.  
Near Life LED  
Disable, Enable  
Enable/disable near life LED.  
Enter time-out duration.  
Address info  
lock timeout  
01~03~10 minutes  
Configuring Your Machine > 57  
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FEATURE  
OPTION  
DESCRIPTION  
Management  
(cont.)  
System  
Setup  
USB Memory  
interface  
Disable, Enable  
Select disable to turn off scan to  
USB function.  
(cont.)  
Power Save  
Power Save  
enable  
OFF, ON  
Enable/disable power save  
feature.  
Power Save  
Time  
5, 15, 30, 60, 240  
minutes  
Select desired time interval before  
machine enters power save mode.  
Memory  
Setup  
Receive Buffer  
Size  
Auto, 0.5MB, 1MB,  
2MB, 4MB, 8MB,  
16MB, 32MB  
Specify the size of the buffer you  
want to use to receive data.  
Resource Save  
Initialize  
Auto, OFF, 0.5MB,  
1MB, 2MB, 4MB,  
8MB, 16MB, 32MB  
Specify the size of the buffer you  
want to use for resource saving.  
Flash  
Memory  
Setup  
Making changes will automatically  
restart the system. Press Yes to  
continue or No to cancel.  
Condition for display:  
Storage Maint Setup -> Initial  
Lock must be set to Disable.  
HDD Setup  
Initialize  
Making changes will automatically  
restart the system. Press Yes to  
continue or No to cancel.  
Condition for display:  
Storage Maint Setup -> Initial  
Lock must be set to Disable.  
Format Partition  
PCL, Common, PS  
Making changes will automatically  
restart the system. Press Yes to  
continue or No to cancel.  
Condition for display:  
Storage Maint Setup -> Initial  
Lock must be set to Disable.  
Storage  
Maint  
Setup  
Check File  
System  
Execute  
Making changes will automatically  
restart the system. Press Yes to  
continue or No to cancel.  
Check All  
Sectors  
Execute  
Making changes will automatically  
restart the system. Press Yes to  
continue or No to cancel.  
HDD Erase  
Execute  
Making changes will automatically  
restart the system. Press Yes to  
continue or No to cancel.  
Initial Lock  
Disable, Enable  
Enable/disable initial lock.  
Encryption  
Setup  
Job Limitation  
Disable, Encrypted  
Job  
Enable/disable limitation setting.  
Language  
Maint  
Setup  
Initialize  
Making changes will automatically  
restart the system. Press Yes to  
continue or No to cancel.  
Admin  
User defined  
Enter new password.  
Password  
Retype your password when  
prompted to verify.  
Note: password must be six  
characters or more.  
Configuring Your Machine > 58  
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FEATURE  
OPTION  
DESCRIPTION  
Management  
(cont.)  
Reset  
Settings  
Execute  
Continuing will automatically  
restart the system. Press Yes to  
continue or No to cancel.  
Job Log  
Clear  
Execute  
Continuing will clear the job logs.  
Press Yes to continue or No to  
cancel.  
User Install  
Time Setup  
user defined  
OFF, ON  
Enter the current date and time  
using the numerical keypad and  
the on-screen arrows.  
Set  
Daylight  
Saving  
Enable/disable daylight saving  
setting.  
Time Zone  
user defined  
Enter your countries time zone in  
relation to GMT, using the  
numerical keypad and the on-  
screen arrows.  
Comm.  
Line  
Tone, Pulse  
Select the appropriate dialling  
method for the region you are in.  
Reception  
Mode  
Fax Ready Mode  
Tel/Fax Ready Mode  
Fax/Tel Ready Mode  
Ans/Fax Ready Mode  
Tel Ready Mode  
Specify the reception mode.  
Dial Tone  
Detection  
OFF, ON  
Enable/disable dial tone detection.  
Busy Tone  
Detection  
OFF, ON  
Enable/disable busy tone  
detection.  
Monitor  
Control  
OFF, Type 1, Type 2  
TTI 1, TTI 2, TTI 3  
Specify the monitor control  
setting.  
TTI  
Register/  
Edit  
Register/Edit transmit terminal  
identification (TTI) settings.  
Standard  
TTI  
TTI 1, TTI 2, TTI 3  
Select default TTI from the  
registered list.  
TTI Number  
Use the numeric keypad and on-  
screen buttons to enter your fax  
number.  
TTI  
calendar  
type  
yyyy/mm/dd  
mm/dd/yyyy  
dd/mm/yyyy  
Specify the TTI calendar date  
format.  
Super G3  
OFF, ON  
OFF=G3, ON=SuperG3  
Mirror  
Carriage  
mode  
Yes, No  
If you need to move your machine  
for any reason enable Mirror  
Carriage mode to prevent any  
damage to the mirror carriage.  
Refer to “Appendix A - Moving and  
transporting” on page 175 for full  
details.  
Erase  
Privacy  
Data  
Yes, No  
Continuing will delete all settings  
and registered data.  
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Job Programs Setting  
FEATURE  
OPTION  
DESCRIPTION  
Register  
Use the on-screen keyboard to enter and register a job  
program.  
Note: After registering the process, press the Job Programs  
button on the control panel to save. Refer to “Job Programs”  
on page 110.  
Delete  
Select the job program number you wish to delete from the  
list.  
Key Speed  
Edit Title  
Fastest, Fast, Normal,  
Slow  
Alter the speed at which each step is performed.  
User defined  
Select the macro number and use the on-screen keyboard to  
edit the title.  
Shutdown  
NOTE  
This item should always be selected before switching the printer off, to ensure  
that no hard disk data is lost.  
FEATURE  
OPTION  
DESCRIPTION  
Shutdown  
Yes, No  
Select Yes to perform a controlled shutdown of the unit, ensuring that  
all files on the internal hard disk are closed before power is turned off.  
Only power the unit off when the display indicates that shutdown is  
complete.  
Note: If you are shutting down the unit before moving it to another  
location, refer to “Appendix A - Moving and transporting” on page 175  
for full instructions.  
Configuring Your Machine > 60  
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Explanation of Filing Protocols  
FTP  
FTP stands for “File Transfer Protocol.” It is a common method of transferring files via the  
Internet from one computer to another. FTP use RFC 959[FTP] as their protocol. Therefore,  
ensure you have a legal FTP account with the privilege of writing under the directory to save  
the files and password before using FTP to save documents. To add a sub-directory from  
the unit, you need to have the privilege of adding a new directory.  
HTTP  
HTTP use RFC 2616[HTTP 1.1] as their protocol, and the default Port is usually 80. If you  
are not using the HTTP port to save files, you must change the unit HTTP Port to the port  
for the Web Server.  
Generally speaking, a Hyper Text Transfer Protocol (HTTP) Web Server will use an  
anonymous account for authentication, so that the user can link directly to the web page  
without entering the user name and password first. Therefore, if the HTTP Server does use  
an anonymous account for authentication when you use this unit to save files, there is no  
need for setting any text in the field of Login name and Password for the unit.  
On the other hand, if the HTTP server does not allow an anonymous account for  
authentication of connection to the web page, the user will be prompted to enter a user  
name and password first when connecting to the web site. In this mode, the file saving  
feature is available only when entering the user name and password permitted by the  
server in the Login name and Password field for the unit.  
Therefore, make sure of the mode that your Web Server allows before using HTTP for file  
saving. If anonymous access mode is not allowed, you must have a legal HTTP account and  
password.  
Since this unit will check whether the directory for file saving really exists before proceeding  
to file saving and writing after scanning to the specified directory, you have to set the  
directory for files saving as “browse” and allow for writing in the Web Server; otherwise the  
unit will not be able to write the file into the directory.  
If you wish to use the unit to save files, in addition to making some settings in Web Server,  
you will have to confirm that the account has writing privilege for connecting to the Web  
Server. If not, the unit will not be able to “write” the scanned file in the file system.  
Configuring Your Machine > 61  
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Setting IIS Anonymous Access:  
1.  
2.  
3.  
4.  
Start Internet service manager in “Control Panel”.  
Select Default Web site and right click C:\Inetpub\wwwroot\X cabinet.  
Select Properties.  
In the X cabinet dialogue box, select the Directory security tab, and click Edit for  
“Anonymous Access and Authentication Control”. Make sure “Anonymous Access” is  
selected in the “Authentication Methods” dialog box.  
5.  
Click Edit to open “Account for anonymous access”.  
NOTE  
Make sure that the account stored in your computer system, in the  
“username” file, has sufficient privilege to access the file system.  
Configuring Your Machine > 62  
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Setting IIS Privileged Access:  
1.  
As in “Setting IIS anonymous access”, start “Internet service manager” and select  
Default Web site. Right click C:\Inetpub\wwwroot\X cabinet, and select Properties.  
2.  
Select the Directory tab on the Properties page. Ensure the privileges for “Read”,  
“Write” and “Directory Browsing” are selected.  
NOTE  
If the file management system on your server is NTFS, in order to allow IIS to  
use an anonymous account to access the files in the directory of  
C:\Inetpub\wwwroot\X cabinet\Files, you have to make sure the anonymous  
account has the correct privileges. You should make the following settings:  
1. Select C:\Inetpub\wwwroot\X cabinet\Files directory in Windows Explorer,  
and right click to select Properties.  
2. Select the Security tab in the File dialogue box, and then Everyone.  
3. Select the privileges for Read and Execute, Folder Properties List, Read  
and Write.  
After that every user has the privilege to manage all files in the directory for saving files.  
NOTE  
1. For security of the scanned files, “Everyone” should not be allowed to  
have full privileges of the file directory. Therefore, when setting the  
access privilege for your file system, it is recommended that you set the  
privilege of the directory for saving files to IIS anonymous account, or  
users and groups that can use that directory only.  
2. Please note that HTTP cannot add a server sub-directory from this unit.  
When using Apache as HTTP server, according to their documentation, it must have SCRIPT  
to run the HTTP PUT method. Although the document is attached with a Perl example, you  
will need to modify it before applying it, since this unit uses Transfer-encoding of Chunked.  
In addition, the Apache will have to be set to accept this unit. For more information refer  
to the relevant Apache documentation.  
CIFS  
CIFS (Windows Network Share) is a file saving protocol generally used for “resource  
sharing” of a network in Microsoft Windows systems. Set up the “shared directory” as per  
the network settings for sharing in MS Windows. Under the User level mode of Windows  
2000, use the account and password with the privilege of “write” as the login name and  
Password for the unit folder.  
Configuring Your Machine > 63  
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Setting the Fax Facility  
NOTE  
If you ran the Oki driver installer program from the CD-ROM you may have  
already set the time zone, date and time via the Panel Language Setup utility.  
Initial Set Up  
The following parameters must be set before using the fax function on your unit:  
•
•
Time zone  
Date and time  
There are other parameters that can be adjusted to suit your personal preferences later if  
required, refer to fax set up table for details (See “Advanced Set Up” on page 64.).  
To set fax parameters:  
1.  
2.  
3.  
4.  
5.  
Press the Setup button on the control panel.  
From the touch screen, press the Admin Setup button.  
Using the on-screen keyboard, enter the admin password and press Enter.  
From the touch screen, press the User Install button.  
Select Time Zone and using the on-screen arrows or keypad, set the correct time  
differential.  
6.  
7.  
If required, press Set Daylight Saving and select ON.  
Select Time Setup and using the on-screen arrows or keypad, set the correct date  
and time.  
8.  
9.  
Press Enter to confirm.  
Press Enter to enable.  
NOTE  
If connecting the machine through a private branch exchange (PBX) line, you  
must also specify a dial prefix to allow the machine to obtain an external line  
before dialling. Refer to “Connecting to a PBX” on page 67.  
Advanced Set Up  
Your machine offers a multitude of features which reduce the time required for manual  
operation and make fax communications more efficient.  
Configuring Your Machine > 64  
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Assigning Fax Numbers to the Address Book  
The machine can hold up to 500 speed dial numbers and 32 group settings in the address  
book. To add a new number to the address book:  
From the Setup screen  
To assign a fax destination number to a speed dial entry:  
1.  
2.  
3.  
Press the Setup button on the control panel to prompt the Setup screen.  
On the touch screen, press Address Book.  
Press Speed Dial.  
From here you can enter, edit, delete, sort, insert and assign group dial numbers.  
Press the Register/Edit button.  
4.  
5.  
6.  
Select the desired speed dial number.  
Using the numeric keypad, type in the destination fax number and press Enter.  
NOTE  
• If the destination fax number has an “extension number”, press the  
Pause button between numbers. The machine will insert a pause when  
dialling.  
• If your unit is connected to a PBX (private branch exchange), you will  
need to add a Prefix in order to access to the outside line. Refer to  
“Connecting to a PBX” on page 67.  
• If you need to change the dialling method for the region, press the Tone  
button to change the call parameters for this particular number.  
• If you make a mistake while entering the number, press the Clear button  
to delete the last digit.  
7.  
8.  
If required, select Name and type in the fax number destination name, then press  
Enter.  
If required, select Group No then select the group number to assign the fax number  
to. Press Enter.  
NOTE  
Each group can have a maximum of 500 entries.  
9.  
Press Enter to save the speed dial entry or press Cancel to exit without saving.  
10. Press Close (on four screens) to exit the menu.  
Configuring Your Machine > 65  
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From the Fax Ready screen  
To assign a fax destination number to a speed dial entry:  
1.  
2.  
3.  
Press the Fax button on the control panel to prompt the Fax Ready screen.  
On the Numeric List tab, select the desired speed dial number.  
At the prompt select Yes to continue and register your destination fax number or  
select No to cancel the operation.  
4.  
Using the numeric keypad, enter the destination fax number and press Enter.  
NOTE  
• If the destination fax number has an “extension number”, press the  
Pause button between numbers. The machine will insert a pause when  
dialling.  
• If your unit is connected to a PBX (private branch exchange), you will  
need to add a Prefix in order to access to the outside line. Refer to  
“Connecting to a PBX” on page 67.  
• If you need to change the dialling method for the region, press the Tone  
button to change the call parameters for this particular number.  
• If you make a mistake while entering the number, press the Clear button  
to delete the last digit.  
5.  
6.  
If required, select Name and type in the fax number destination name, then press  
Enter.  
If required, select Group No then select the group number to assign the fax number  
to. Press Enter.  
NOTE  
Each group can have a maximum of 500 entries.  
7.  
Press Enter to save the speed dial entry or press Cancel to exit without saving.  
Deleting an Entry from the Address Book  
To delete an entry from the address book:  
1.  
2.  
3.  
Press the Setup button on the control panel to prompt the Setup screen.  
On the touch screen, press Address Book.  
Press Speed Dial.  
From here you can enter, edit, delete, sort, insert and assign group dial numbers.  
Press the Delete button.  
4.  
If you wish to delete the entry and shift the remaining entries up to remove the  
“deleted entry” then press the Delete and Sort button.  
5.  
6.  
Select the desired speed dial number.  
At the prompt select Yes to confirm you want to delete the entry or select No to  
cancel the operation.  
7.  
Press Close (on four screens) to exit the menu.  
Configuring Your Machine > 66  
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Connecting to a PBX  
Private Branch Exchanges (PBXs) are private telephone systems used to route calls  
internally, for example, in a company. When dialling a telephone number, if a prefix  
(access) number is required to open an outside line, the line is connected to a PBX. If this  
unit is going to be connected to a PBX, please make the following changes to enable it to  
recognize the prefix digits in the telephone numbers used to obtain access to the outside  
line. After dialling the prefix digits, the unit will wait until the outside line is available  
(secondary dial tone detected) before dialling the rest of the number.  
1.  
2.  
3.  
4.  
5.  
6.  
7.  
8.  
Press the Setup button on the control panel.  
From the touch screen, press the Admin Setup button.  
Using the on-screen keyboard, enter the administrator password and press Enter.  
From the touch screen, press the Fax Setup button.  
From the touch screen, press the Other Settings button.  
From the touch screen, press the Arrow button and navigate to page 2.  
From the touch screen, press the PreFix button.  
Use the on-screen arrow buttons and keypad to enter the required prefix and press  
Enter.  
9.  
Press Close (on four screens) to store the new setting and exit the menu.  
Configuring Your Machine > 67  
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Automatic Redial  
You can set the fax to automatically redial if the initial fax transmission fails. The machine  
will redial on:  
•
•
•
Line busy  
No answer  
Communication error  
To set auto-redial:  
1.  
2.  
3.  
4.  
5.  
6.  
7.  
Press the Setup button on the control panel.  
From the touch screen, press the Admin Setup button.  
Using the on-screen keyboard, enter the administrator password and press Enter.  
From the touch screen, press the Fax Setup button.  
From the touch screen, press the Other Settings button.  
From the touch screen, press the Redial Tries button.  
Use the on-screen arrow buttons and keypad to enter the required redial attempts  
(between 0 and 15), then press Enter.  
8.  
9.  
From the touch screen, press the Redial Interval button.  
Use the on-screen arrow buttons and keypad to enter the required redial interval  
(between 0 and 5 minutes), then press Enter.  
10. Press Close (on four screens) to store the new setting and exit the menu.  
Reception Mode  
You can change the way your unit handles incoming fax transmissions and telephone calls  
(if you have a telephone handset connected) depending on your office requirements.  
Choose from:  
•
•
•
•
•
Fax Ready Mode  
Tel/Fax Ready Mode  
Fax/Tel Ready Mode  
Ans/Fax Ready Mode  
Tel Ready Mode  
To change the reception mode:  
1.  
2.  
3.  
4.  
5.  
6.  
7.  
Press the Setup button on the control panel.  
From the touch screen, press the Admin Setup button.  
Using the on-screen keyboard, enter the administrator password and press Enter.  
From the touch screen, press the User Install button.  
From the touch screen, press the Reception Mode button.  
Select the required reception mode and press Enter.  
Press Close (on three screens) to store the new setting and exit the menu.  
Configuring Your Machine > 68  
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Adding a Telephone Handset  
If you want to add a telephone handset to your unit, connect the line to the Tel socket (in  
certain countries it may be necessary to use a telephone plug adaptor).  
You will also need to update the telephone settings to set the ring response:  
1.  
2.  
3.  
4.  
5.  
6.  
7.  
Press the Setup button on the control panel.  
From the touch screen, press the Admin Setup button.  
Using the on-screen keyboard, enter the administrator password and press Enter.  
From the touch screen, press the Fax Setup button.  
From the touch screen, press the Other Settings button.  
From the touch screen, press the Ring Response button.  
Using the arrow keys, select the required response setting (between 0 and 10 times)  
and press Enter.  
8.  
Press Close (on four screens) to store the new configuration setting and exit the  
menu.  
NOTE  
You must also set the reception mode to the appropriate setting. See  
“Reception Mode” on page 68.  
Configuring Your Machine > 69  
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Access Control  
If your Administrator has enabled access control on your machine, it will automatically start  
up in access control mode. You will not be able to use it until you have provided valid login  
information. If the access control setting is:  
•
•
PIN; you will need to provide a valid PIN (personal identification number).  
User/Password; you will need to provide a valid user ID and password.  
After using it, you will be expected to log out, leaving the scanner unit in access control  
mode, unable to be used by unauthorized users.  
Logging In  
1.  
If the PIN screen is displayed on the touch screen, press the PIN No. field and  
use the numeric keys to enter your PIN, then press Enter. Press the Log in button.  
NOTE  
If you logged in using the Admin ID (default is 000000), you will also need to  
enter the Admin Password. Using the on-screen keyboard, enter the password  
and press Enter to confirm.  
2.  
3.  
If the User/Password screen is displayed on the touch screen, press the User  
Name field and use the on-screen keyboard to enter your user name. Press Enter  
to confirm. Press the Password field and use the on-screen keyboard to enter your  
password. Press Enter to confirm. Press the Log in button to continue.  
The machine is now available to use.  
Logging Out  
When you have finished using the machine, select Others > Logout to return to the access  
control screen.  
Access Control > 70  
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Operation  
With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to  
use. After the machine has been configured, operating is quite straight forward.  
NOTE  
If an access control screen is displayed on the touch screen panel, enter your  
login details to display the default Copy screen. Refer to “Access Control” on  
page 70 for details.  
The following sections describe how to copy, fax, and scan your documents.  
Loading Document(s)  
This MFP can scan/copy/send/fax document(s) either in the ADF (Automatic Document  
Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF  
or enable the continue scan feature and set your documents on the glass (refer to  
“Continuous Scan Mode” on page 109 for details).  
The ADF can handle up to 50 sheets of letter paper or 25 sheets of tabloid paper, of weight  
2
16 to 34 lb. US Bond (60 - 128 g/m ) at one time. The ADF can handle media up to 35.4  
inches (900 mm) in length (operator assistance required).  
If you need to scan/copy/send/fax pages from books, newspaper clippings, or paper with  
wrinkles or curls, place them on the glass.  
Placing Document(s) in the ADF  
Before using the ADF, please make sure that your paper meets the following specifications:  
•
Document(s) should be square or rectangular and in good condition (not fragile or  
worn).  
•
•
•
Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes.  
Document(s) should be free of staples, paper clips, paper sticky notes.  
Keep the glass clean and without any documents left on it.  
NOTE  
To transmit irregular types of document(s), place the document(s) on the  
glass or make a copy first and then transmit the copy instead.  
1.  
If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to  
50 pages at one time.  
2
1
3
2.  
Place the document with the text face UP in the ADF and make sure that the top of  
each page is fed in first.  
Operation > 71  
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3.  
Adjust the Paper Guides (1) to centre the document in the ADF.  
Placing Document(s) on the Scanner Glass  
1.  
2.  
Open the document cover.  
Place your document with the text face DOWN on the glass and align it to the upper-  
left corner.  
3.  
Close the document cover.  
Operation > 72  
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Copying  
NOTE  
Copying will only occur when the selected tray (or one of the trays when Tray  
Selection is set to “Auto”) is defined as containing PLAIN media type. Refer to  
“Paper Setup” on page 30.  
Basic Operation  
1
2
3
4
1.  
2.  
Place your document(s) with text face UP in the ADF or face DOWN on the scanner  
glass.  
If required, press the Copy button (1) on the control panel to prompt the Copy  
Ready screen.  
NOTE  
Factory default setting is Copy mode.  
3.  
Press Mono (2) to copy your document(s) in black and white, or Color (3) to copy  
your document(s) in color.  
NOTE  
If you wish to cancel the copy process, press Stop (4) to abort the operation.  
Increasing Copy Count  
The machine is preset to a copy count of 1. If you wish to increase the number of copies,  
select the number of copies with the numeric keypad.  
To increase the copy count:  
1.  
If required, press the Copy button on the control panel to prompt the Copy Ready  
screen.  
2.  
Enter number of copies required using the numeric keypad on the control panel. The  
touch screen display will confirm the copy count selected.  
Operation > 73  
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Advanced Operation  
Using the options available on the touch screen, you can alter the scan output to suit your  
needs:  
1
2
3
4
5
6
NO.  
FEATURE  
OPTION  
DESCRIPTION  
1
Others  
N-in-1  
OFF  
Allows you to print multiple pages of  
the document to a single sheet of  
paper.  
2-in-1  
4-in-1  
8-in-1  
2-n-1 layout orientation and image  
order is fixed. If you specify 4-in-1 or  
8-in-1 you can specify horizontal or  
vertical orientation. If you specify 2-  
in-1, 4-in-1 or 8-in-1, set your original  
documents on the ADF, alternatively  
enable Cont. Scan mode and use the  
document glass (see “Continuous  
Scan Mode” on page 109).  
Repeat  
OFF  
x2  
x4  
Allows you to print multiple images of  
an original document on a single  
sheet.  
x8  
Book Copy  
OFF, Left, Right  
Allows you to select how book copies  
are printed, whether the left hand  
page or right hand page is printed  
first. If enabled, set your original  
document on the glass.  
Note: when book copy is enabled,  
ensure that “Zoom” is set to Auto (see  
page 77).  
Margin  
OFF, ON  
Allows you to change the document  
top and left margin areas.  
Input range: -25 to +25mm.  
EdgeErase  
OFF, ON  
Allows you to block out the peripheral  
areas of the document where spurious  
shadows and borders may arise when  
copying with the document cover open  
(such as with books and magazines)  
or for other purposes.  
Input range: 5 to 50mm.  
Operation > 74  
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1
2
3
4
5
6
NO.  
FEATURE  
OPTION  
DESCRIPTION  
1
Others  
(cont.)  
EraseCentr  
OFF, ON  
Allows you to block out a centred  
rectangular area of the document  
where spurious shadows and borders  
may arise when copying bound  
originals (books, magazines) with the  
centre spread layout.  
Input range: 1 to 50mm.  
DuplexCopy  
Mixed Size  
Copy method: Off  
1->2 side, 2->2  
sides, 2->1 side  
,
Select the copy method.  
Doc. Direction:  
If duplex copying is specified, select  
the required binding method.  
Binding  
Right&Left, Top  
OFF, ON  
Allows you to load originals of same  
width but different length in the ADF.  
The following document sizes can be  
set concurrently; A3 and A4 LEF, B4  
and B5 LEF, A4SEF and A5 LEF.  
When enabled, the tray setting is  
automatic, you cannot specify a tray  
manually.  
Scan Size  
Auto, A3, B4, A4,  
A4 (SEF), B5, B5  
(SEF), A5, A5  
(SEF), Letter,  
Letter (SEF),  
Allows you to select the document  
size.  
Tabloid, Legal 14,  
H.LTR  
Cont. Scan  
OFF, ON  
Allows you to continue scanning more  
documents. Allows you to construct a  
single scan job from multiple  
individual sheets or originals.  
Contrast  
Hue  
-3, -2, -1,  
+2, +3  
0
, +1,  
Contrast setting  
High: Enhance brightness  
Low: Reduce brightness  
[R] -3, -2, -1,  
+1, +2, +3 [G]  
0,  
Red / green balance adjustment.  
[R]: Enhance red.  
[G]: Enhance green.  
Operation > 75  
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1
2
3
4
5
6
NO.  
FEATURE  
OPTION  
DESCRIPTION  
1
Others  
(cont.)  
Saturation  
-3, -2, -1,  
+2, +3  
0, +1,  
Saturation setting  
High: Enhance image sharpness  
Low: Reduce hue  
RGB  
[R] -3, -2,  
Adjust RGB contrast settings.  
-1,  
[G] -3, -2,  
-1, , +1, +2, +3  
[B] -3, -2,  
-1, , +1, +2, +3  
0, +1, +2, +3  
0
0
Logout  
If access control is enabled, logout  
once you are finished to avoid any  
unauthorized access.  
2
Doc. Type  
Doc. Type  
Text,  
Text&Photo  
Allows you to specify the type of  
images on the document.  
,
Photo, Extra Fine  
Removal for  
Background  
& Show-  
Through  
(sTHR)  
Auto, OFF,  
1(Low), 2, 3, 4,  
5(High), sTHR  
Allows you to block out the color  
background of the image (assuming  
document has a color background) -  
such that the background color is not  
printed.  
Use Show-Through when copying  
documents that are printed on both  
sides (for example newspaper). This  
function removes the reverse image  
and characters.  
3
4
Density  
Tray  
-3, -2, -1,  
0, +1, +2, +3  
Adjust density  
Darker: Keep color intensity and  
darker image.  
Lighter: Reduce color intensity and  
gives lighter image.  
Auto  
,
Allows you to define the paper tray for  
printing.  
MPT, Tray 1  
Auto - Allows for automatic tray  
selection based on the document  
image size and/or scaling setting  
defined.  
Operation > 76  
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1
2
3
4
5
6
NO.  
FEATURE  
Zoom  
OPTION  
Auto  
DESCRIPTION  
5
,
Allows you to scale the copy using the  
presets values or by scaling in 1%  
increments up to 400% and down to 0  
by pressing the + and - buttons.  
100%, Fit  
Enlarge,  
141%  
A4->A3, B5->B4  
122%  
A4->B4, A5->B5  
115%  
B4->A3, B5->A4  
Reduce  
86%  
A3->B4, A4->B5  
81%  
B4->A4, B5->A5  
70%  
A3->A4, B4->B5  
6
Sort  
OFF, ON  
ON prints 1 entire copy/set of the  
multiple copy document at a time  
(e.g. pages 1,2,3,1,2,3,1,2,3,…)  
OFF batch prints the multiple copy  
document page by page (e.g. pages  
1,1,1,2,2,2,3,3,3,…)  
Operation > 77  
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Faxing  
Basic Operation  
1
2
3
4
1.  
Place your document(s) with text face UP in the ADF or face DOWN on the scanner  
glass.  
2.  
3.  
Press the Fax button (1) on the control panel to prompt the Fax Ready screen.  
Enter the destination fax number by either:  
- typing in the number using the numeric keypad  
- selecting the number from the speed dial list. Refer to “Assigning Fax Numbers to  
the Address Book” on page 65 for details.  
- pressing the Others button on the touch screen, then pressing Group Tx and  
selecting from the group list  
4.  
5.  
Using the touch screen (2), set your send properties as required. Refer to “Advanced  
Operation” on page 79 for details.  
Press the Mono button (3) to start sending your document(s).  
NOTE  
If you wish to cancel faxing, press Stop (4) to abort the operation.  
Fax transmissions are sent in black and white only.  
Operation > 78  
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Advanced Operation  
Using the options available on the touch screen, you can alter the fax output to suit your  
needs:  
1
2
3
4
5
6
NO.  
FEATUR  
E
OPTION  
DESCRIPTION  
1
Others  
Duplex Scan  
Scan Size  
OFF, Right&Left,  
Top  
Select the bound originals binding position.  
Auto, A3, B4, A4,  
A4 (LEF), B5  
Allows you to select the paper size to match  
the document size.  
(LEF), A5 (LEF),  
Letter, Letter  
(LEF), Tabloid,  
Legal 14, H.LTR  
Group Tx  
01 - 32  
Select the required group dial number. Use  
the on-screen arrows to scrolled to the next  
page.  
Cont. Scan  
OFF, ON  
Select ON to continue scanning further  
pages. Allows you to construct a single scan  
job from multiple individual sheets or  
originals. Refer to “Continuous Scan Mode”  
on page 109 for details.  
TTI  
OFF, ON  
Prints TTI information on the header of the  
transmitted fax.  
TTI Select  
user defined  
Select the user defined TTI header.  
Note: TTI must be ON.  
MCF Report  
Delayed Tx  
OFF, ON  
Select ON to print a fax confirmation after  
transmission.  
user defined  
Delayed transmission allows you to fax  
documents at a specific date and time.  
Up to one hundred transmission times can  
be scheduled up to one month in advance.  
Polling  
OFF, ON  
Polling is a process in which documents are  
loaded into a machine, and the machine is  
then set to wait for a call from a remote  
location before faxing.  
This mode will allow you to retrieve  
documents from a remote fax machine.  
Operation > 79  
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1
2
3
4
5
6
NO.  
FEATUR  
E
OPTION  
DESCRIPTION  
1
Others  
(cont.)  
FPolling  
OFF, ON  
To turn ON, use the numeric keypad to enter  
the sub-address of the remote machine.  
If required, use the numeric keypad to enter  
the password of the remote machine.  
F-Code Tx  
OFF, ON  
F Code transmission is a function to  
communicate using sub addresses or  
passwords in accordance with the standard  
of ITU-T. by creating and registering F Code  
boxes you can execute confidential  
communication and notice board  
communication.  
Use the numeric keypad to enter the sub-  
address.  
If required, use the numeric keypad to enter  
the password of the remote machine.  
Note: up to 20 F code boxes can be  
registered, Up to 30 documents can be  
stored in one box.  
Note: Polling and FPolling must be OFF.  
Memory Tx  
OFF, ON  
Select OFF to enable real time transmission,  
i.e. fax transmission synchronization with  
scanning.  
Dialling  
Options  
user defined  
Use the numeric keypad to enter the fax  
number. Allows you to add a prefix, pause,  
tone, etc., for example if you are dialling an  
“extension” number, add a pause between  
destination number and the extension  
number.  
Press the Regist button to assign a fax  
number to the speed dial list.  
Auto Rx  
Logout  
OFF, ON  
Your MFP is set to receive faxes  
automatically, if you wish to change this to  
manual receive select OFF.  
If access control is enabled, logout once you  
are finished to avoid any unauthorized  
access.  
Operation > 80  
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1
2
3
4
5
6
NO.  
FEATUR  
E
OPTION  
DESCRIPTION  
2
Speed  
dial  
001 - 500  
Enter the required speed dial number using  
the numeric keypad or the on-screen  
arrows. Input range 001-500.  
Refer to “Assigning Fax Numbers to the  
Address Book” on page 65 for details on how  
to assign a fax destination to a speed dial  
number.  
3
4
Doc. Type Normal, Fine, Ext-Fine, Photo,  
Allows you to specify the type of images on  
the document.  
Background  
Density  
Lightest, Lighter, Normal, Darker,  
Adjust density  
Darkest  
Dark: Keep color intensity and darker  
image.  
Light: Reduce color intensity and gives  
lighter image.  
5
Redial  
Displays list of previously dialled numbers.  
Select required number from the list then  
press the Start button to manually redial.  
Operation > 81  
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1
2
3
4
5
6
NO.  
FEATUR  
E
OPTION  
DESCRIPTION  
6
OffHook  
OffHook, OnHook  
Press to toggle to OnHook and use a  
telephone handset (if connected).  
Others  
Doc Type.  
Selection options as above.  
Density  
TTI  
TTI Select  
MCF Report  
PreFix  
Add dialling prefix to speed dial number.  
Add if required to access outside lines.  
Flash  
Speed Dial  
001 - 500  
Enter the required speed dial number using  
the numeric keypad or the on-screen  
arrows.  
Volume  
Tone  
OFF, Low, Middle  
High  
,
Alter the volume setting.  
Change dialling method for the region.  
Manual Feed  
If you wish to send multiple sets of documents from the ADF or flatbed, enable the  
“continuous scan” feature. Refer to “Continuous Scan Mode” on page 109 for full details.  
Broadcasting  
This function allows you to send a fax to multiple recipients at the same time. By combining  
abbreviation dials, groups and entering addresses using the numeric keypad, you can  
specify up to 530 destinations at one time.  
NOTE  
Up to 30 addresses can be entered using the numeric keys.  
NOTE  
When real time transmission (Memory Tx set to OFF) or polling is executed  
during broadcasting data, they are executed preferentially. In the case of  
polling, it is executed preferentially when there is only one address specified.  
Operation > 82  
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F Code Communication  
F Code transmission is a function to communicate, using sub addresses or passwords in  
accordance with the ITU-T standard. By creating F code boxes/sub addresses/passwords,  
you can execute secure communication, bulletin box communication and polling  
communication.  
NOTE  
• Up to 20 F code boxes can be registered.  
• Up to 30 documents can be stored in one box.  
Sub Address, Password and ID Code  
•
A sub address is a number to distinguish various F code boxes that are set in the  
memory.  
•
•
A password is a key to prevent wrongful sending and receiving.  
An ID code is a key to access a secure box.  
By using a sub address and password, the following functions can be used:  
•
F Code Secure Communication  
When an F code secure box is set in the recipient machine, by specifying the sub  
address and password (if necessary) of its box, secure communication can be  
executed.  
On the receiving side of the secure communication, unless the specified ID code is  
entered, a received document cannot be printed, therefore, this function is useful  
when sending a document that needs a security protection. Refer to  
- “Transmission using a Sub Address (F Code Transmission)” on page 87.  
- “Printing Stored Documents” on page 89.  
•
F Code Bulletin Box Communication  
When the F code bulletin box is set in the recipient machine, by specifying the sub  
address of its notice board, a document can be sent to the bulletin box or a document  
stored in the bulletin box can be taken out (polling). (A password can be specified, if  
necessary.) Refer to:  
- “Transmission using a Sub Address (F Code Transmission)” on page 87.  
- “Receiving using a Sub Address (F Code Polling)” on page 88.  
- “Storing Documents to the Notice Board” on page 88.  
Registering an F code Box  
To use F code communication, register an F code box. Register a sub address and password  
in each F code box.  
NOTE  
Make sure to register a sub address. Register a password, if necessary.  
When a secret number is set, only the specific person can operate the F code  
box.  
1.  
2.  
3.  
4.  
5.  
Press the SETUP button on the control panel.  
Press Admin Setup.  
Enter the administrator's password and press Enter.  
Press Fax Setup.  
Press F-Code Box.  
Operation > 83  
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6.  
7.  
8.  
Press Register/Edit.  
Select the box number you want to register.  
Select a type of F code box:  
- Secure Box - refer to “Registering an F Code Secure Box” on page 84.  
- Bulletin Box - refer to “Registering an F Code Bulletin box” on page 85.  
Registering an F Code Secure Box  
1.  
Press Secure Box.  
(a) Enter a sub address using the numeric keypad.  
(b) Press Enter.  
NOTE  
A sub address can be registered using up to 20 digits. Numbers, # and * can  
be registered.  
If you make a mistake when entering the digits, press the Clear button to  
delete and then enter the correct digit.  
2.  
Register an ID Code number (4 digits) using the numeric keypad.  
NOTE  
The ID code is not displayed, write it down and keep it safe!  
3.  
4.  
Press Enter.  
Enter a box name:  
(a) Press Box name.  
(b) Enter a box name using the on-screen keyboard.  
(c) Press Enter.  
NOTE  
In using one-byte characters, up to 16 characters can be registered. In using  
double-byte characters, up to 8 characters can be registered.  
5.  
If required, enter a password:  
(a) Press Password.  
(b) Using the numeric keypad enter a password.  
(c) Press Enter.  
NOTE  
• Up to 20 digits of numbers, * and # can be used for a password.  
• Registering a password is optional.  
• The same password can be registered in other boxes.  
6.  
If required, specify a retention period:  
(a) Press Hold Time.  
(b) Using the on-screen arrows or numeric keypad enter the number of days.  
Operation > 84  
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(c) Press Enter.  
NOTE  
Retain period input range is between 0 and 31 days). When 0 is set,  
documents are retained for an indefinite period.  
Registering an F Code Bulletin box  
1.  
Press Bulletin Box.  
(a) Enter a sub address using the numeric keypad.  
(b) Press Enter.  
NOTE  
A sub address can be registered using up to 20 digits. Numbers, # and * can  
be registered.  
If you make a mistake when entering the digits, press the Clear button to  
delete and then enter the correct digit.  
2.  
Enter a box name:  
(a) Press Box name.  
(b) Enter a box name using the on-screen keyboard.  
(c) Press Enter.  
NOTE  
If using one-byte characters, up to 16 characters can be registered. If using  
double-byte characters, up to 8 characters can be registered.  
3.  
If required, enter a password:  
(a) Press Password.  
(b) Using the numeric keypad enter a password.  
(c) Press Enter.  
NOTE  
• Up to 20 digits of numbers, * and # can be used for a password.  
• Registering a password is optional.  
• The same password can be registered in other boxes.  
4.  
If required, enable receive protect:  
(a) Press Rx Protect.  
(b) Press ON.  
(c) Press Enter.  
NOTE  
When Rx Protect is set to ON, only polling transmission is available.  
When Rx Protect is set to ON, Auto Print and OverWrite features are disabled.  
5.  
If required, enable concurrent print:  
(a) Press Auto Print.  
(b) Press ON.  
Operation > 85  
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(c) Press Enter.  
NOTE  
When Auto Print is set to ON, a document received in the notice board is  
printed.  
6.  
7.  
8.  
If required, enable overwrite permission:  
(a) Press OverWrite.  
(b) Press ON.  
(c) Press Enter.  
NOTE  
When OverWrite is set to ON, the previous-stored document is overwritten by  
the received document.  
If required, enable deletion of document after sending:  
(a) Press Erase Tx Doc.  
(b) Press ON.  
(c) Press Enter.  
NOTE  
When Erase Tx doc is set to ON, the document is deleted after a polling  
transmission.  
If required, register an ID Code:  
(a) Press I.D.Code.  
(b) Enter an ID Code number (4 digits) using the numeric keypad.  
NOTE  
The ID code is not displayed, write it down and keep it safe!  
(c) Press Enter.  
Operation > 86  
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Deleting an F Code Box  
NOTE  
You cannot delete an F code box in which documents are stored, it must be  
empty.  
1.  
2.  
3.  
4.  
5.  
6.  
7.  
8.  
9.  
Press the SETUP button on the control panel.  
Press Admin Setup.  
Enter an administrator's password and press Enter.  
Press Fax Setup.  
Press F-Code Box.  
Press Delete.  
Select the F code box you want to delete.  
If an ID Code is required, enter the number (4 digits) using the numeric keypad.  
Press Yes to confirm deletion or No to cancel.  
Transmission using a Sub Address (F Code Transmission)  
By entering a sub address and password, F code secure transmission, F code bulletin  
transmission and F code polling transmission can be performed.  
NOTE  
Before operating, ensure you have the necessary sub address and password  
to hand.  
1.  
2.  
3.  
4.  
5.  
Place your document(s) with text face UP in the ADF or face DOWN on the glass.  
Press the Fax button on the control panel to prompt the Fax Ready screen.  
Press Others.  
Press F-Code Tx.  
Using the numeric keypad, enter the sub address that is registered in the recipient  
machine.  
6.  
7.  
Press Enter.  
Using the numeric keypad, type in the password and press Enter.  
NOTE  
If there is no password specified, leave blank and press Enter.  
8.  
9.  
Press Close to return to the standby screen.  
Enter the fax number of the recipient machine and press the Mono Start button.  
NOTE  
The numeric keypad, speed dial, address list and group can be used for  
entering numbers.  
Operation > 87  
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Receiving using a Sub Address (F Code Polling)  
By entering a sub address and password, a document stored in the bulletin box of a  
recipient machine can be taken out (polling).  
NOTE  
Before operating, ensure you have the necessary sub address and password  
to hand.  
1.  
2.  
3.  
4.  
5.  
6.  
Press the Fax button on the control panel to prompt the Fax Ready screen.  
Press Others.  
Press FPolling.  
Using the numeric keypad, enter the sub address of the notice board.  
Press Enter.  
Using the numeric keypad, type in the password and press Enter.  
NOTE  
If there is no password specified, leave blank and press Enter.  
7.  
8.  
Press Close to return to the standby screen.  
Enter the fax number of the recipient machine and press the Mono Start button.  
NOTE  
The numeric keypad, speed dial, address list and group can be used for  
entering numbers.  
Storing Documents to the Notice Board  
NOTE  
Up to 30 documents can be stored in one box.  
Before operating, ensure you have registered the bulletin box in the F-Code  
box.  
1.  
Place your document(s) with text face UP in the ADF or face DOWN on the scanner  
glass.  
2.  
3.  
4.  
5.  
6.  
7.  
8.  
Press the SETUP button on the control panel.  
Press Store Doc Setting.  
Press Store.  
Press Bulletin Box Doc..  
Select the F code box in which to store the document.  
If an ID code is set, enter the number (4 digits) using the numeric keypad.  
Select a method of storing documents:  
- Over Write: replace a document in the box.  
- Add: add a new document to the box.  
Press Yes to continue or No to cancel.  
9.  
NOTE  
If 30 documents have been already stored, the message “Cannot store fax  
job.” is displayed.  
Operation > 88  
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Printing Stored Documents  
Print secure received documents, documents received in the bulletin box and documents  
stored in the bulletin box.  
NOTE  
When a document is received into an F code box, the F code receiving notice  
is printed.  
Check the F code box number and print the stored document.  
1.  
2.  
3.  
4.  
5.  
6.  
7.  
Press the SETUP button on the control panel.  
Press Store Doc Setting.  
Press Print.  
Press F-Code Doc..  
Select the F code box storing the document you want to print.  
If an ID code is set, enter the number (4 digits) using the numeric keypad.  
Select the file number of the document you want to print.  
NOTE  
When All stored documents is selected, all documents stored in the F code  
box are printed.  
In the case of secure receiving, skip this step.  
8.  
Press Yes to continue or No to cancel.  
The document that is stored or received is printed.  
NOTE  
Secure received documents are automatically deleted after printing.  
Documents that are received or stored in the bulletin box are not deleted after  
printing.  
Deleting Stored Documents  
1.  
2.  
3.  
4.  
5.  
6.  
7.  
Press the SETUP button on the control panel.  
Press Store Doc Setting.  
Press Delete.  
Press Bulletin Box Doc.  
Select the F code box storing the document you want to delete.  
If an ID code is set, enter the number (4 digits) using the numeric keypad.  
Select the file number of the document you want to delete.  
NOTE  
When All stored documents is selected, all documents stored in the F code  
box are deleted.  
8.  
Press Yes to continue or No to cancel.  
Operation > 89  
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Fax Job View/Cancel  
If you no longer require a stored fax job, you can cancel and remove it from your MFP’s  
memory.  
1.  
Press the FAX JOB VIEW/CANCEL button on the control panel to prompt the  
Review commands screen.  
2.  
3.  
4.  
Press the View reserved T button to display the list of fax jobs.  
Select the fax job you wish to delete.  
At the prompt, press Yes to confirm the deletion or press No to cancel the operation  
and return to the list of fax jobs.  
Fax Job Reports and Listings  
Refer to “Reports and Listings” on page 112.  
Fax Receiving  
Your MFP is set to receive faxes automatically, if you wish to change this to manual receive  
refer to “Auto Rx” on page 80 for details.  
Your MFP is set to fax ready reception mode, if you wish to change this refer to “Reception  
Mode” on page 68.  
NOTE  
• If the MFP is actively sending or receiving a fax, then any incoming faxes  
will be rejected.  
• Fax printing will only occur when the selected tray (or one of the trays  
when Tray Selection is set to “Auto”) is defined as containing PLAIN media  
type. Refer to “Paper Setup” on page 30.  
Operation > 90  
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Sending a Fax from your PC  
NOTE  
You must have the fax driver installed on your PC. Download the latest fax  
driver from www.okiprintingsolutions.com.  
1.  
2.  
3.  
From your application’s File menu, select Print.  
In the Select Printer window, highlight the fax driver option.  
Press the Preferences button to display the fax driver window.  
4.  
On the Setup tab:  
(a) Select the appropriate media size from the drop-down menu.  
(b) Set the resolution quality to Fine, Normal or Fast.  
(c) Set the orientation to Portrait or Landscape.  
On the Cover Sheet tab:  
5.  
6.  
(a) Set the cover sheet usage settings as appropriate.  
(b) Select a cover sheet format.  
On the Sender tab:  
(a) Enter your name.  
(b) Enter your fax number.  
(c) Enter comments if required.  
(d) If required select the Add an outside call number checkbox and enter the  
Outside call number as appropriate.  
Operation > 91  
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7.  
On the Recipient tab:  
(a) Click the Recipient... button.  
(b) Select a fax number from the Phone book panel on the right hand side. Refer  
to “Adding Fax Numbers to the Phone Book” on page 92.  
(c) Press the Add button to add this number to the recipient list.  
(d) Repeat (b) and (c) as required to create the recipient list.  
(e) If you need to remove a number from the recipient list, highlight the appropriate  
name and then press the Delete button.  
(f)  
Once you have completed your list, press the OK button to close the Select  
Recipients window.  
8.  
9.  
Press the OK button to close the fax driver window.  
Press OK to start sending your fax.  
Adding Fax Numbers to the Phone Book  
To add a fax destination number to the phone book:  
1.  
2.  
From your application’s File menu, select Print.  
In the Select Printer window, highlight the fax driver option.  
Operation > 92  
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3.  
Press the Preferences button to display the fax driver window.  
4.  
Click the Phone book... button.  
The phone book screen displays.  
Select FAX number -> New (FAX number).  
Type in the fax number destination Name.  
Type in the required FAX number.  
If required, type in a Comment.  
Press the OK button to save.  
5.  
6.  
7.  
8.  
9.  
Adding New Groups to the Phone Book  
To add a new group to the phone book:  
1.  
2.  
3.  
4.  
From your application’s File menu, select Print.  
In the Select Printer window, highlight the fax driver option.  
Press the Preferences button to display the fax driver window.  
Click the Phone book... button.  
The phone book screen displays.  
5.  
6.  
7.  
Select FAX number -> New (Group).  
Type in the Group name.  
If required, type in a Comment.  
Operation > 93  
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8.  
Add recipients to the group list:  
NOTE  
Maximum 100 recipients in any one group.  
(a) Select a fax number from the Phone book panel on the right hand side.  
NOTE  
You can add a new fax number directly by clicking the New (FAX number)...  
button and adding an entry to the phone book panel.  
(b) Press the Add-> button to add this number to the group list.  
(c) Repeat steps (a) and (b) as required to create the group list.  
(d) If you need to remove a number from the recipient list, highlight the appropriate  
name and then press the <-Delete button.  
9.  
Once you have completed your list, press the OK button to close the New Group  
window.  
Importing and Exporting Fax Numbers  
By using the import and export functions, you can manage fax numbers in a phone book  
created on another computer.  
1.  
In Windows:  
XP: select Start > Control Panel > Printer and Other Hardware > Printers and  
Faxes.  
Server 2003: select Start > Printers and Faxes.  
2000: select Start > Settings > Printers.  
2.  
3.  
4.  
5.  
Right-click your machine icon and select Printer Preferences.  
In the Setup tab, click the Phone Book button.  
From the pull-down menu, click Tool > Export.  
In the Export File screen, enter a name for the file and click the Save button. The  
phone book is saved.  
6.  
Import the saved phone book file to the other computer:  
(a) In the fax driver installed on the computer that the phone book file was  
imported, start the phone book in the same way, and click Tool > Import in  
the menu.  
(b) In the Import File screen, select a phone book file to import. When the Open  
button is clicked, data is imported to the phone book.  
NOTE  
Registration of groups cannot be exported. (Destinations included in the group  
are exported.)  
If the same name is already included in the phone book of the fax driver to  
import, it is skipped.  
Operation > 94  
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Scanning  
Basic Operation  
1
2
3
4
1.  
Place your document(s) with text face UP in the ADF or face DOWN on the scanner  
glass.  
2.  
3.  
Press the Scan button (1) on the control panel to prompt the Scan Ready screen.  
Select the scan destination from the following options:  
- E-mail  
- USB Memory  
- Local PC  
- Network PC  
- Remote PC  
NOTE  
Local PC; select target application from the operator panel on the MFP.  
Remote PC; select target application from utility on your PC.  
4.  
5.  
Set your scanning options as required. For further details refer to the following  
sections.  
Press Mono (2) to scan your document(s) in black and white, or Color (3) to scan  
your document(s) in color.  
NOTE  
If you wish to cancel the scan process, press Stop (4) to abort the operation.  
Operation > 95  
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Scan to E-mail  
NOTE  
For illustration purposes only, the features shown are as accessed from the  
control panel.  
Using the options available on the touch screen, you can enter e-mail information and alter  
the scan output to suit your needs:  
1
2
3
4
5
6
NO.  
FEATURE  
OPTION  
DESCRIPTION  
1
Others  
Reply To  
User defined  
Use the on-screen keyboard to enter  
an e-mail address or search the  
address book.  
E-mail  
Subject  
Subject:Template  
Text:Template  
Enter new or edit the default e-mail  
subject and text templates.  
Select Subject  
Select Text  
Use the on-screen keyboard to edit  
the subject/text or touch the on-  
screen button to select the subject/  
text templates.  
File Name  
DuplexScan  
Cont. Scan  
User defined  
Use the on-screen keyboard to enter  
an appropriate file name.  
OFF, Right&Left,  
Top  
Select the bound originals binding  
position.  
OFF, ON  
Allows you to continue scanning more  
documents. Allows you to construct a  
single scan job from multiple  
individual sheets or originals. Refer to  
“Continuous Scan Mode” on page 109  
for details.  
Direction  
Grayscale  
Left Edge, Top  
Edge  
Specify the orientation of the leading  
edge of the document in the ADF or on  
the document glass.  
OFF, ON  
Select ON to print in grayscale or  
black-and-white.  
Operation > 96  
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1
2
3
4
5
6
NO.  
FEATURE  
OPTION  
DESCRIPTION  
1
Others  
(cont.)  
FileFormat  
Color:  
PDF, TIFF, JPEG,  
XPS  
Select the appropriate file format.  
Mono (Grayscale):  
PDF, TIFF, JPEG,  
XPS  
Mono (Binary):  
PDF, TIFF  
ComprsRt  
Color:  
High, Medium,  
Low  
Select the appropriate compression  
level. Remember the higher the  
compression the bigger the file size!  
Mono (Grayscale):  
High, Medium,  
Low  
Mono (Binary):  
High (G4)  
,
Medium (G3), Raw  
EdgeErase  
EraseCentr  
Contrast  
OFF, ON  
Adjust the width settings using the  
arrow buttons.  
Input range: 5 to 50mm  
OFF, ON  
Adjust the width settings using the  
arrow buttons.  
Input range: 1 to 50mm  
-3, -2, -1,  
+2, +3  
0, +1,  
Adjust contrast setting.  
High: Enhance brightness  
Low: Reduce brightness  
Hue  
[R] -3, -2, -1,  
+1, +2, +3 [G]  
0,  
Adjust R/G balance settings.  
[G]: Enhance green  
[R]: Enhance red  
Saturation  
[Low] -3, -2, -1,  
+1, +2, +3 [High]  
0
,
Adjust saturation setting.  
High: Enhance image sharpness  
Low: Reduce hue  
Operation > 97  
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1
2
3
4
5
6
NO.  
FEATURE  
OPTION  
DESCRIPTION  
1
Others  
(cont.)  
RGB  
[R] -3, -2,  
-1, , +1, +2, +3  
[G] -3, -2,  
-1, , +1, +2, +3  
[B] -3, -2,  
-1, , +1, +2, +3  
Adjust RGB contrast settings.  
0
0
0
Logout  
If access control is enabled, logout  
once you are finished to avoid any  
unauthorized access.  
2
Destination  
Address book  
Select e-mail address from the  
address book.  
Input range: 001-500  
Enter Address  
Enter e-mail address using the on-  
screen keyboard.  
E-mail History  
Group Tx  
Displays the list of sent e-mails.  
Select destination group from the list.  
Input range: 01-32  
LDAP  
Simple Search  
Press the Adv button on-screen to  
prompt the Advanced search: Search  
the LDAP address book by User Name  
and/or E-mail address.  
Advanced Search  
3
Doc. Type  
Doc. Type  
Text,  
Text&Photo  
Allows you to specify the type of  
images on the document.  
,
Photo  
Removal for  
Background  
& Show-  
Through  
(sTHR)  
Auto, OFF,  
1(Low), 2, 3, 4,  
5(High), sTHR  
Allows you to block out the color  
background of the image (assuming  
document has a color background) -  
such that the background color is not  
printed.  
Use Show-Through when scanning  
documents that are printed on both  
sides (for example newspaper). This  
function removes the reverse image  
and characters.  
Operation > 98  
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1
2
3
4
5
6
NO.  
FEATURE  
OPTION  
DESCRIPTION  
4
Density  
-3, -2, -1,  
0, +1, +2, +3  
Adjust density  
Darker: Enhance image sharpness and  
color.  
Lighter: Reduce hue and color.  
5
6
Resolution  
Scan Size  
75dpi, 100dpi, 150dpi, 200dpi  
,
Allows you to select the appropriate  
resolution.  
300dpi, 400dpi, 600dpi  
Remember the higher the resolution  
the bigger the file size!  
Auto, Letter(LEF), Letter, Tabloid,  
Legal14, H.LTR, A3, B4, A4(LEF),  
A4, B5(LEF), B5, A5(LEF), A5  
Allows you to select the scan size.  
NOTE  
• This machine allows you to send scanned document(s) to multiple e-mail  
addresses. Simply press the Destination button to add and enter another  
address.  
• Up to 80 characters can be entered in the “Destination”, “Reply to” and  
the “Subject: Template” fields.  
• If the administrator has set the SMTP or POP3 authentication, after  
sending your scanned document to e-mail addresses, and if no more  
transmission is required, select Others > Logout to log out of the  
system. This is to prevent misuse of the user's e-mail account for sending  
e-mails. If there is no other operation within 3 minutes, the system will  
log out automatically.  
Operation > 99  
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Scan to USB Memory  
1.  
Plug the USB memory (1) into the USB port at the front of the machine.  
1
2.  
3.  
4.  
Place your document(s) with text face UP in the ADF or face DOWN on the glass.  
Press the Scan button on the control panel to prompt the Scan Ready screen.  
From the Scan Ready screen, press the USB Memory option.  
5.  
6.  
Using the options available on the touch screen, you can enter a file name and alter  
the scan output to suit your needs.  
Press the Mono button to scan your document(s) in black and white, or the Color  
button to scan your document(s) in color.  
NOTE  
If you wish to cancel the scan process, press the Stop button to abort the  
operation.  
On completion the machine will beep and a confirmation message displays.  
Remove the USB memory from the machine.  
7.  
Operation > 100  
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Scan to Local PC  
NOTE  
This feature is only available when you connect to your MFP via USB.  
NOTE  
Ensure that the Actkey Utility is installed and set up first.  
NOTE  
User action is performed at the MFP (Push Scan).  
1.  
From the Scan Ready screen, press the Local PC option.  
The Select screen displays showing four options:  
- Application  
- Folder  
- E-mail  
- PC-FAX  
2.  
Select the option you require, followed by the Color/Mono button to start scanning.  
(a) Application  
When the Application function is selected the PC's Actkey Utility executes PC  
Scan in accordance with your settings for “Scan to Application1”. The scanned  
image data is opened in the application specified by the Actkey Utility for  
Application 1.  
(b) Folder  
When the Folder function is selected the Actkey Utility executes PC Scan in  
accordance with your settings for “Scan to Folder”. The scanned image data is  
saved in the specified folder.  
Operation > 101  
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(c) E-mail  
When the E-mail function is selected, the Actkey Utility  
executes PC Scan in accordance with your settings for  
“Scan to E-mail”. The scanned image data is saved in  
the specified folder and is ready for the software to send  
as an attachment. Complete the data on screen and  
send.  
(d) Fax  
When the PC-Fax function is selected, the Actkey Utility executes PC Scan in  
accordance with your settings for “Scan to PC-Fax”. The scanned image data is  
saved in the specified folder and is ready for the software to send as an  
attachment. Complete the data on screen and send.  
Actkey Interface  
Double click the Actkey Icon on your desktop. The Actkey console (below) displays.  
The functions below, can now be controlled from the PC:  
•
•
•
•
•
Scan to Application1  
Scan to Application2  
Scan to Email  
Scan to Folder  
Scan to PC-Fax  
As the cursor passes over an icon, the parameters set for that icon appear in a text box. A  
single click will select that option.  
“Scan to Application2” works exactly the same as scan to Application1, simply allowing an  
alternative application to be selected.  
Operation > 102  
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Scan to Network PC  
Before sending your document to a file server, profiles should be set up first to speed up  
the process. A profile contains a list of filing parameters such as your filing protocol,  
directory, file name and other scanning parameters.  
NOTE  
You can create up to 50 profiles. Refer to “Managing Profiles” on page 106.  
Using the options available on the touch screen, you can enter network information and  
alter the scan output to suit your needs:  
1
2
3
4
5
6
NO.  
FEATURE  
OPTION  
DESCRIPTION  
1
Others  
SubFolder  
User defined  
OFF, Right&Left, Top  
OFF, ON  
Enter the subdirectory where the  
scanned document will be stored.  
DuplexScan  
Cont. Scan  
Select the bound originals binding  
position.  
Allows you to continue scanning more  
documents. Allows you to construct a  
single scan job from multiple  
individual sheets or originals. Refer to  
“Continuous Scan Mode” on page 109  
for details.  
Direction  
Left Edge, Top Edge  
Specify the orientation of the leading  
edge of the document in the ADF or on  
the document glass.  
Grayscale  
FileFormat  
OFF, ON  
Select ON to print in grayscale or  
black-and-white.  
Color:  
Select the appropriate file format.  
PDF, TIFF, JPEG, XPS  
Mono (Grayscale):  
PDF, TIFF, JPEG, XPS  
Mono (Binary):  
PDF, TIFF  
Operation > 103  
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1
2
3
4
5
6
NO.  
FEATURE  
OPTION  
DESCRIPTION  
1
Others  
(cont.)  
ComprsRt  
Color:  
High, Medium, Low  
Select the appropriate compression  
level. Remember the higher the  
compression the bigger the file size!  
Mono (Grayscale):  
High, Medium, Low  
Mono (Binary):  
High (G4), Medium  
(G3), Raw  
EdgeErase  
EraseCentr  
Contrast  
OFF, ON  
Adjust the width settings using the  
arrow buttons.  
Input range: 5 to 50mm  
OFF, ON  
Adjust the width settings using the  
arrow buttons.  
Input range: 1 to 50mm  
-3, -2, -1,  
+3  
0
, +1, +2,  
Adjust contrast setting.  
High: Enhance brightness  
Low: Reduce brightness  
Hue  
[R] -3, -2, -1,  
+2, +3 [G]  
0
, +1,  
Adjust R/G balance settings.  
[G]: Enhance green  
[R]: Enhance red  
Saturation  
RGB  
[Low] -3, -2, -1,  
+1, +2, +3 [High]  
0,  
Adjust saturation setting.  
High: Enhance image sharpness  
Low: Reduce hue  
[R] -3, -2,  
Adjust RGB contrast settings.  
-1,  
[G] -3, -2,  
-1, , +1, +2, +3  
[B] -3, -2,  
-1, , +1, +2, +3  
0, +1, +2, +3  
0
0
Logout  
If access control is enabled, logout  
once you are finished to avoid any  
unauthorized access.  
Operation > 104  
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1
2
3
4
5
6
NO.  
FEATURE  
OPTION  
DESCRIPTION  
2
Doc. Type  
Doc. Type  
Text, Text&Photo  
Photo  
,
Allows you to specify the type of  
images on the document.  
Background  
Removal  
Auto, OFF, 1(Low),  
Allows you to block out the color  
2, 3, 4, 5(High), sTHR background of the image (assuming  
document has a color background) -  
such that the background color is not  
printed.  
Use Show-Through when scanning  
documents that are printed on both  
sides (for example newspaper). This  
function removes the reverse image  
and characters.  
3
4
Density  
-3, -2, -1,  
0
, +1, +2, +3  
Adjust density  
Darker: Enhance image sharpness and  
color.  
Lighter: Reduce hue and color.  
Resolution  
75dpi, 100dpi, 150dpi, 200dpi  
,
Allows you to select the appropriate  
resolution.  
300dpi, 400dpi, 600dpi  
Remember the higher the resolution  
the bigger the file size!  
5
6
Scan Size  
File Name  
Auto, Letter(LEF), Letter, Tabloid,  
Legal14, H.LTR, A3, B4, A4(LEF), A4,  
B5(LEF), B5, A5(LEF), A5  
Allows you to select the scan size.  
User defined  
Use the on-screen keyboard to enter  
an appropriate file name.  
Operation > 105  
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Managing Profiles  
Adding a new network profile  
To add a network profile:  
1.  
2.  
Press the Setup button on the control panel to prompt the Setup screen.  
On the touch screen, press Profile.  
From here you can register, edit, or delete profiles.  
3.  
4.  
5.  
6.  
7.  
8.  
Press the Register/Edit button.  
Select the desired profile number.  
When registering a new profile, use the on-screen keypad to enter the profile name.  
Press Enter to assign the name and proceed to the profile screen.  
Update the profile parameters as necessary; refer to “Profile” on page 32.  
Press Enter to save the profile entry or press Cancel to exit without saving.  
Deleting a Network Profile  
To delete a network profile:  
1.  
2.  
Press the Setup button on the control panel to prompt the Setup screen.  
On the touch screen, press Profile.  
From here you can register, edit, or delete profiles.  
Press the Delete button.  
3.  
4.  
5.  
Select the desired profile number.  
At the prompt press Yes to continue deleting the profile entry, or No to cancel.  
Operation > 106  
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Scan to Remote PC  
NOTE  
This feature is only available when you connect to your MFP via USB.  
NOTE  
After Remote PC is selected, user action is performed at your PC (Pull Scan).  
NOTE  
®
• The instructions below use PaperPort 11 SE (supplied with your  
machine) as an example. If you use an alternative application, the  
instructions and user interface will differ.  
• Only the basic instructions are included here; for full instructions on how  
to use PaperPort 11 SE, refer to the documentation that accompanies the  
utility.  
1.  
At the MFP: From the Scan Ready screen, press the Remote PC option.  
2.  
3.  
4.  
Place the document face DOWN on the document glass or face UP in the ADF.  
At your PC: Start your scanning application.  
Select the File menu and choose Scan or Get Photo.  
A dialogue box with a list of scanning sources displays.  
Select TWAIN: OKI MC860 Twain.  
5.  
6.  
You need to select the source only once, unless you want to choose another scanner.  
Select a profile. Choose from:  
(a) B&W Document.  
(b) Grayscale Document.  
(c) Color Document.  
(d) Color Photograph.  
Operation > 107  
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7.  
Press the Scan button to display the scanning options.  
1
2
3
4
8.  
9.  
Press the required scan button (1) to start scanning.  
Press Quit to continue:  
(a) Press Scan More Pages (2) to continue scanning further documents.  
(b) Press Scan Other Side (3) to scan the reverse side of the original document.  
(c) Press Done (4) to finish scanning.  
Operation > 108  
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Functions Common to Copy, Fax and Scan Operations  
Continuous Scan Mode  
If you need to scan, copy or fax multiple sets of documents from the ADF or document  
glass, enable the “Cont. Scan” option.  
NOTE  
The example below uses the fax feature, however, the scan and copy features  
follow the same process.  
To set the fax to continuous scan:  
1.  
2.  
3.  
4.  
5.  
6.  
7.  
8.  
Place your document(s) with text face UP in the ADF or face DOWN on the glass.  
Press the Fax button on the control panel to prompt the Fax Ready screen.  
Press the Others button.  
Press the Cont. Scan button.  
Select ON and press Enter.  
Press Close to exit the menu and return to the Fax Ready screen.  
Using the touch screen, set your send properties as required.  
Press Mono to start scanning the first document.  
Once the current scanning operation is complete, the screen will display “Set next  
document”. If you have further documents to scan press the Scan next page button  
to continue scanning or press the Start sending button to start sending the fax.  
Operation > 109  
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Job Programs  
If you have a routine copy, fax or scan job that you perform on a regular basis, you can  
program the steps into your MFP and create a “short cut” allowing you to perform the steps  
at the touch of a button. You can create six short cuts using the Job Program function.  
Creating a Job Program  
To register a short cut:  
1.  
Press the Job Program button on the control panel to prompt the Job Programs  
screen.  
2.  
3.  
4.  
Select a job number you wish to associate to your program.  
Select Yes to continue, or No to exit without saving.  
Key in the steps you wish to program; for example if you wish to program a copy job  
that is double-sided, A4(SEF) scan size and the output is 20 copies:  
(a) Press the Copy button on the control panel.  
(b) Press the Others button on-screen.  
(c) Press the DuplexCopy button on-screen.  
(d) Press the 1->2 sides button on-screen.  
(e) Press the Enter button on-screen.  
(f)  
Press the Scan Size button on-screen.  
(g) Press the A4(SEF) button on-screen.  
(h) Press the Enter button on-screen.  
(i)  
(j)  
Press the Close button on-screen.  
Using the numerical keypad, type in 20.  
NOTE  
Maximum of 60 steps per program; selecting or pressing a button counts as  
one step.  
It is a good idea to write down the steps to be performed beforehand as every  
keystroke/button press is programmed.  
5.  
6.  
7.  
Press the Job Programs button on the control panel.  
Using the on-screen keypad type in an appropriate title for the program.  
Press the Enter button on-screen to complete the registration.  
NOTE  
You cannot edit the steps within a program, if you wish to change them then  
you must reprogram the job number.  
Operation > 110  
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Using a Job Program:  
To use a pre-programmed short cut:  
1.  
Press the Job Program button on the control panel to prompt the Job Programs  
screen.  
2.  
3.  
Select the job number you wish to use.  
At the prompt, select Yes to execute the program or No to exit.  
Deleting a Job Program:  
To delete a Job Program function:  
1.  
2.  
3.  
4.  
5.  
Press the Setup button on the control panel to prompt the Setup screen.  
Press the Job Programs Setting button.  
Press the Delete button.  
Select the job number you wish to delete.  
At the prompt, select Yes to confirm deletion or No to exit.  
Changing the Key Speed:  
To help you monitor the operation of each step, you can alter the speed at which each step  
is performed. To alter the key speed:  
1.  
2.  
3.  
4.  
5.  
Press the Setup button on the control panel to prompt the Setup screen.  
Press the Job Programs Setting button.  
Press the Key Speed button.  
Select the required key speed and press Enter.  
Press the Close button (twice) to exit the menu.  
Editing the Job Program Title:  
To edit a Job Program title:  
1.  
2.  
3.  
4.  
5.  
6.  
Press the Setup button on the control panel to prompt the Setup screen.  
Press the Job Programs Setting button.  
Press the Edit Title button.  
Select the job number you wish to edit.  
Use the on-screen keyboard to enter/edit the job title.  
At the prompt, select Yes to confirm deletion or No to exit.  
Operation > 111  
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Reports and Listings  
Press the Reports button on the control panel to display the list of reporting options  
available:  
Configuration  
1.  
2.  
Press the Configuration button.  
At the prompt, press Yes to print the report or press No to cancel the operation and  
return to the Reports screen.  
Information  
1.  
2.  
Press the Information button to display the information report and listing options.  
Select required report or list:  
- File List  
- Demo Page  
- Error Log  
- Scan to Log  
- MFP Usage Report  
- Network Info.  
3.  
4.  
MFP Usage Report only: use the on-screen arrows or the keypad to specify the  
number of copies required.  
At the prompt, press Yes to print the report/list or press No to cancel the operation  
and return to the list of information reports.  
Fax  
1.  
Press the FAX button to display the fax report and listing options.  
2.  
Select required report or list:  
- Speed Dial List  
- Group List  
Operation > 112  
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- Journal Report:  
(i)  
Fax Transmit  
(ii) Fax Receive  
(iii) Fax Tx/Rx  
(iv) Journal Daily Report  
- F-code Box List  
- Block Junk Fax  
- Store Doc List  
3.  
At the prompt, press Yes to print the report/list or press No to cancel the operation  
and return to the list of fax reports.  
Scan  
1.  
Press the SCAN button.  
2.  
Press the E-mail Address button.  
3.  
At the prompt, press Yes to print the list of e-mail addresses or press No to cancel  
the operation.  
Print  
1.  
Press the PRINT button to display the print report and listing options.  
2.  
Select required report or list:  
- PCL Font List  
- PSE Font List  
- PPR Font List  
- FX Font List  
- Color Pattern  
- Color Profile  
3.  
At the prompt, press Yes to print the report/list or press No to cancel the operation  
and return to the list of print reports.  
Operation > 113  
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Maintenance  
Consumable Life Expectancy  
NOTE  
When the on-screen display indicates that the toner is low, or if print appears  
faded, first open the printer cover and try tapping the cartridge a few times to  
evenly distribute the toner powder. This will enable you to obtain the best  
“yield” from your toner cartridge.  
As a guide, the life expectancy of these items is:  
•
Toner  
Starter cartridge:  
The machine is shipped with sufficient cyan, magenta, yellow & black toner for 2,000  
images (ISO/IEC19798), of which 750 images are used to charge the image drum  
(1,250 A4 pages remaining at 5% coverage).  
Replacement cartridge:  
Replacement cartridges (C, M, Y & K) have a capacity of approximately 10,000  
images (ISO/IEC19798).  
•
Image drum: As the lifetime of the cartridge is proportional to the number of drum  
rotations, simplex printing on LetterLEF paper with area coverage rate at 5% yields:  
• 20,000 pages (approx.) for 3 pages per job  
• 16,000 pages (approx.) for 2 page per job  
• 11,000 pages (approx.) for 1 page per job  
Transfer belt: Approximately 80,000 Letter pages.  
Fuser: Approximately 100,000 Letter pages.  
•
•
Consumable Order Details  
ITEM  
ORDER NO.  
Toner, black  
44059216  
44059215  
44059214  
44059213  
44064016  
44064015  
44064014  
44064013  
Toner, cyan  
Toner, magenta  
Toner, yellow  
Image drum, black  
Image drum, cyan  
Image drum, magenta  
Image drum, yellow  
Fuser, 120V  
Fuser, 230V  
43529404  
43529409  
Transport belt  
43449704  
Only use genuine Oki Original consumables to ensure the best quality and performance  
from your hardware. Non Oki Original products may adversely affect your printer's  
performance and invalidate your warranty.  
Maintenance > 114  
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Replacing Consumable Items  
Toner Cartridge Replacement  
CAUTION!  
To avoid toner wastage and possible toner sensor errors, do not  
change the toner cartridge(s) until “TONER EMPTY” is displayed.  
The toner used in this machine is a very fine dry powder. It is contained in four cartridges:  
one each for cyan, magenta, yellow and black.  
Have a sheet of paper handy so that you have somewhere to place the used cartridge while  
you install the new one.  
Dispose of the old cartridge responsibly, inside the pack that the new one came in. Follow  
any regulations, recommendations, etc., which may be in force concerning waste recycling.  
If you do spill any toner powder, lightly brush it off. If this is not enough, use a cool, damp  
cloth to remove any residue.  
Do not use hot water, and never use solvents of any kind. They will make stains permanent.  
WARNING!  
If you inhale any toner or get it in your eyes, drink a little water or  
bathe your eyes liberally in cold water. Seek medical attention  
immediately.  
1.  
Pull the lever (a) firmly to release the lock and then gently raise the scanner (b).  
Maintenance > 115  
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2.  
Press the cover release (a) and open the top cover (b) fully.  
a
WARNING!  
If the MFP has been powered on, the fuser may be hot. This area is  
clearly labelled. Do not touch.  
3.  
Note the positions of the four cartridges. It is essential that they go back in the same  
order.  
1
2
3
4
1. Cyan cartridge  
3. Yellow cartridge  
4. Black cartridge  
2. Magenta cartridge  
5.  
Pull the colored toner release lever (1) on the cartridge to be replaced fully towards  
the front of the MFP.  
1
Maintenance > 116  
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6.  
Lift the right-hand end of the cartridge and then draw the cartridge to the right to  
release the left-hand end as shown, and withdraw the toner cartridge out of the MFP.  
1
2
7.  
Put the cartridge down gently onto a piece of paper to prevent toner from marking  
your furniture.  
CAUTION!  
The green image drum surface is very delicate and light sensitive.  
Do not touch it and do not expose it to normal room light for more  
than 5 minutes. If the toner cartridges need to be out of the MFP  
for longer than this, please lower the top cover. Never expose the  
drum to direct sunlight or very bright room lighting.  
8.  
9.  
Remove the new cartridge from its box but leave its wrapping material in place for  
the moment.  
Gently shake the new cartridge from end to end several times to loosen and  
distribute the toner evenly inside the cartridge.  
10. Remove the wrapping material and peel off the adhesive tape from the underside of  
the cartridge.  
11. Holding the cartridge by its top centre with the colored lever to the right, lower it  
into the printer over the image drum unit from which the old cartridge was removed.  
Maintenance > 117  
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12. Insert the left end of the cartridge into the top of the image drum unit first, pushing  
it against the spring on the drum unit, then lower the right end of the cartridge down  
onto the image drum unit.  
2
1
13. Pressing gently down on the cartridge to ensure that it is firmly seated, push the  
colored lever (1) towards the rear of the MFP. This will lock the cartridge into place  
and release toner into the image drum unit.  
1
14. Close the top cover and press down firmly so that the cover latches closed.  
15. Gently lower the scanner.  
Maintenance > 118  
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Image Drum Replacement  
CAUTION!  
Static sensitive devices, handle with care.  
The MFP contains four image drums: cyan, magenta, yellow and black.  
1.  
Pull the lever (a) firmly to release the lock and then gently raise the scanner (b).  
2.  
Press the cover release (a) and open the top cover (b) fully.  
a
WARNING!  
If the MFP has been powered on, the fuser will be hot. This area is  
clearly labelled. Do not touch.  
Maintenance > 119  
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3.  
Note the positions of the four cartridges. It is essential that they go back in the same  
order.  
1
2
3
4
1. Cyan cartridge  
3. Yellow cartridge  
4. Black cartridge  
2. Magenta cartridge  
5.  
Holding it by its top centre, lift the image drum, complete with its toner cartridge, up  
and out of the MFP.  
6.  
Put the cartridge down gently onto a piece of paper to prevent toner from marking  
your furniture and to avoid damaging the green drum surface.  
CAUTION!  
The green image drum surface at the base of the cartridge is very  
delicate and light sensitive. Do not touch it and do not expose it to  
normal room light for more than 5 minutes. If the drum unit needs  
to be out of the MFP for longer than this, please wrap the cartridge  
inside a black plastic bag to keep it away from light. Never expose  
the drum to direct sunlight or very bright room lighting.  
7.  
With the colored toner release lever (1) to the right, pull the lever towards you. This  
will release the bond between the toner cartridge and the image drum cartridge.  
1
8.  
Lift the right-hand end of the cartridge and then draw the cartridge to the right to  
release the left-hand end as shown, and withdraw the toner cartridge out of the  
Maintenance > 120  
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image drum cartridge. Place the cartridge on a piece of paper to avoid marking your  
furniture.  
b
a
9.  
Take the new image drum cartridge out of its packaging and place it on the piece of  
paper where the old cartridge was placed. Keep it the same way round as the old  
unit. Pack the old cartridge inside the packaging material for disposal.  
10. Place the toner cartridge onto the new image drum cartridge as shown. Push the left  
end in first, and then lower the right end in. (It is not necessary to fit a new toner  
cartridge at this time unless the remaining toner level is very low.)  
a
b
11. Push the colored release lever (1) away from you to lock the toner cartridge onto the  
new image drum unit and release toner into it.  
1
12. Holding the complete assembly by its top centre, lower it into place in the MFP,  
locating the pegs at each end into their slots in the sides of the MFP cavity.  
13. Close the top cover and press down firmly so that the cover latches closed.  
Maintenance > 121  
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14. Gently lower the scanner.  
NOTE  
If you need to return or transport this product for any reason, please make  
sure you remove the image drum unit beforehand and place in the bag  
provided. This is to avoid toner spillage. Refer to “Appendix A - Moving and  
transporting” on page 175 for details.  
Transfer Belt Replacement  
The belt unit is located under the four image drums. This unit requires replacement  
approximately every 80,000 pages.  
1.  
Switch off the MFP and allow the fuser to cool for about 10 minutes before opening  
the cover.  
2.  
Pull the lever (a) firmly to release the lock and then gently raise the scanner (b).  
Maintenance > 122  
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3.  
Press the cover release (a) and open the top cover (b) fully.  
a
WARNING!  
If the MFP has been powered on, the fuser will be hot. This area is  
clearly labelled. Do not touch.  
4.  
Note the positions of the four cartridges. It is essential that they go back in the same  
order.  
1
2
3
4
1. Cyan cartridge  
3. Yellow cartridge  
4. Black cartridge  
2. Magenta cartridge  
Maintenance > 123  
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5.  
Lift each of the image drum units out of the MFP and place them in a safe place away  
from direct sources of heat and light.  
CAUTION!  
The green image drum surface at the base of each cartridge is very  
delicate and light sensitive. Do not touch it and do not expose it to  
normal room light for more than 5 minutes. If the drum unit needs  
to be out of the MFP for longer than this, please wrap the cartridge  
inside a black plastic bag to keep it away from light. Never expose  
the drum to direct sunlight or very bright room lighting.  
6.  
Locate the two fasteners (1) at each side of the belt and the lifting bar (b) at the  
front end.  
1
2
1
7.  
8.  
Turn the two fasteners 90° to the left. This will release the belt from the MFP  
chassis.  
Pull the lifting bar (2) upwards so that belt tilts up towards the front, and withdraw  
the belt unit from the MFP.  
Maintenance > 124  
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9.  
Lower the new belt unit into place, with the lifting bar (2) at the front and the drive  
gear towards the rear of the MFP. Locate the drive gear into the gear inside the  
printer by the rear left corner of the unit, and lower the belt unit flat inside the MFP.  
2
10. Turn the two fasteners (1) 90° to the right until they lock. This will secure the belt  
unit in place.  
1
1
11. Replace the four image drums, complete with their toner cartridges, into the printer  
in the same sequence as they came out: cyan (nearest the rear), magenta, yellow  
and black (nearest the front).  
12. Close the top cover and press down firmly so that the cover latches closed.  
13. Gently lower the scanner.  
Maintenance > 125  
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Fuser Replacement  
The fuser is located inside the MFP just behind the four image drum units.  
WARNING!  
If the MFP has recently been powered on, some fuser components  
will be very hot. Handle the fuser with extreme care, holding it only  
by its handle, which will only be mildly warm to the touch. A  
warning label clearly indicates the area.  
1.  
2.  
Switch off the MFP and allow the fuser to cool for about 10 minutes before opening  
the cover.  
Pull the lever (a) firmly to release the lock and then gently raise the scanner (b).  
3.  
Press the cover release (a) and open the top cover (b) fully.  
a
Maintenance > 126  
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4.  
5.  
Identify the fuser handle (1) on the top of the fuser unit.  
Pull the fuser retaining lever (2) towards the front of the MFP so that it is fully  
upright.  
1
2
6.  
Holding the fuser by its handle (1), lift the fuser straight up and out of the MFP. If  
the fuser is still warm, place it on a flat surface which will not be damaged by heat.  
1
7.  
8.  
Remove the new fuser from its packaging and remove the transit material.  
Holding the new fuser by its handle, make sure that it is the correct way round. The  
retaining lever (2) should be fully upright.  
2
9.  
Lower the fuser into the MFP, locating the two lugs (3) into their slots in the metal  
partition which separates the fuser area from the image drums.  
3
3
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10. Push the retaining lever (2) towards the rear of the MFP to lock the fuser in place.  
2
11. Close the top cover and press down firmly so that the cover latches closed.  
12. Gently lower the scanner.  
Maintenance > 128  
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Cleaning  
CAUTION!  
Use a clean, moist, lint-free cloth for cleaning. Do not use benzine,  
thinners or alcohol as a cleaning agent.  
...the Unit Casing  
1.  
2.  
Switch off the MFP.  
Wipe the unit surface with a soft cloth moistened sparingly with water or neutral  
detergent.  
3.  
4.  
Use a soft dry cloth to dry the unit surface.  
Turn on the MFP.  
...the ADF  
From time to time the pad assembly and feed rollers may become contaminated with ink,  
toner particles or paper dust. In this case the scan module may not feed documents  
smoothly. If this occurs, follow the cleaning procedure below.  
1.  
Carefully pull lever (1) and open the ADF front cover (2).  
2
1
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2.  
Moisten a soft, clean, lint-free cloth and wipe the feed rollers (3) by moving the cloth  
from side to side.  
2
3
3.  
Rotate the rollers forward with your finger and repeat step 2 until the rollers are  
clean.  
4.  
5.  
Carefully lift inner cover (4).  
Wipe rollers (5 & 6) by moving the cloth from side to side.  
5
4
6
Rotate the rollers forward with your fing
7
er and repeat step 5 until the rollers are  
clean.  
6.  
7.  
NOTE  
Turn gear wheel (7) to rotate rollers (6).  
Close the ADF front cover.  
Maintenance > 130  
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...the Document Glass  
The document glass needs to be cleaned occasionally to ensure optimum image quality and  
performance.  
Clean the glass as follows.  
1.  
Open the document cover (1).  
1
3
2
2.  
3.  
Moisten a soft, clean, lint-free cloth and gently wipe the document glass (2) and the  
white sheet (3) on the under side of the document cover to remove dust or any  
toner particles.  
Close the document cover (1).  
...the Touch Screen  
CAUTION!  
Be careful not to stress or damage the touch screen display.  
To clean the display surface, use a soft cloth, either dry or moistened with neutral detergent  
or ethanol. Do not use any organic solvents, acid or alkali solutions.  
Maintenance > 131  
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...the LED Head  
Clean the LED head when printing does not come out clearly, has white lines or when text  
is blurred.  
There is no need to switch the MFP off to clean the lens.  
1.  
Pull the lever (a) firmly to release the lock and then gently raise the scanner (b).  
2.  
Press the cover release (a) and open the top cover (b) fully.  
a
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3.  
Moisten a soft, clean, lint-free cloth and gently wipe the LED head surface.  
CAUTION!  
Do not use methyl alcohol or other solvents on the LED head as  
damage to the lens surface will occur.  
4.  
5.  
Close the top cover and press down firmly so that the cover latches closed.  
Gently lower the scanner.  
Maintenance > 133  
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Installing Upgrades  
This section explains how to install optional equipment into your MFP. This includes:  
•
•
additional RAM memory  
paper tray(s) and storage cabinet assembly  
Order Codes  
OPTION  
ORDER CODE  
RAM memory; 512Mb  
70051701  
44020402  
44020502  
One paper tray and tall storage cabinet  
Two paper trays and short storage  
cabinet  
Memory Upgrade  
This section explains how to install additional RAM memory into your MFP as a memory  
upgrade.  
The model comes equipped with 512 MB (256 MB + 256 MB) of main memory. This can be  
upgraded with an additional memory board containing 512 MB, giving a total memory  
capacity of 768 MB maximum.  
NOTE  
The maximum capacity of your machine is 768 MB, therefore the existing 256  
MB board must be removed from the RAM expansion slot before the new  
memory upgrade board can be fitted.  
1.  
2.  
Switch the MFP off and disconnect the power cable.  
Pull open the access panel on the side of the machine.  
3.  
Carefully remove the new memory board from its wrapping. Try to handle the board  
only by its short edges, avoiding contact with any metal parts as far as possible. In  
particular, avoid touching the edge connector.  
Notice that the memory board has a small cutout in the edge connector, which is  
closer to one end than the other.  
4.  
Identify the RAM expansion slot in the machine.  
Installing Upgrades > 134  
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5.  
6.  
The maximum capacity of your machine is 768 MB, therefore the existing 256 MB  
board must be removed from the RAM expansion slot before the new memory  
upgrade board can be fitted. To remove it:  
(a) Grip the board firmly by its short edges and pull it out of the slot.  
(b) Place the removed memory board into the antistatic bag which originally  
contained the new memory board.  
Hold the new memory board by its short edges, so that the edge connector faces in  
towards the RAM expansion slot, and the small cutout is closer to the bottom of the  
machine.  
7.  
Gently push the board into the RAM expansion slot until it latches in and will not go  
any further.  
8.  
Close the access panel, pressing firmly at top to latch it closed.  
Installing Upgrades > 135  
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9.  
Reconnect the power cable and switch the MFP on.  
10. When the MFP is ready, print a configuration report as follows:  
2
1
(a) Press Reports button (1) on the scanner control panel.  
(b) On the touch screen, touch the Configuration button (2).  
(c) At the prompt, touch Yes to print the report.  
11. Examine the first page of the configuration report.  
Near the top of the page, above the horizontal line, you will see the current MFP  
configuration. This list contains the figure for total memory size.  
This should indicate the total memory now installed.  
Installing Upgrades > 136  
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Additional Paper Trays and Storage Cabinet  
Your machine can be upgraded with the following configurations:  
•
•
One additional paper tray and a tall storage cabinet  
Two additional paper trays and a short storage cabinet  
WARNING!  
Do NOT install any other configuration as this will result in the  
machine being unstable.  
Inventory  
2
1
x 4  
x 24  
x 6  
x 2  
x 2  
3
REF. DESCRIPTION  
CONTENT  
1
Configuration A  
• One paper tray  
(Model No. N34234A)  
• Tall storage cabinet  
2
Configuration B  
• Two paper trays  
(Model No. N34235A)  
• Short storage cabinet  
3*  
Accessory pack  
• Plate x 4  
• Screw x 24  
• Stabilizing foot cover x 6  
• Rear stabilizing foot x 2  
• Front stabilizing foot x 2  
• Left side cover x 1  
• Right side cover x 1  
* The accessory pack is the same for configurations A and B.  
Installing Upgrades > 137  
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Installation  
NOTE  
For illustration purposes, two additional trays and the short cabinet is shown.  
The procedure for installing one tray and the tall cabinet is identical.  
1.  
2.  
Switch the MFP off and disconnect the power cable.  
Place additional paper tray(s)/cabinet assembly at the desired location.  
200mm  
831mm  
600mm  
1000mm  
200mm  
600mm  
1130mm  
462mm  
Installing Upgrades > 138  
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3.  
Fit stabilizing feet:  
(a) Locate front stabilizing foot (5) and secure in position using screws (7) as  
shown. Repeat for opposite side.  
(b) Locate rear stabilizing foot (6) and secure in position using screws (7) as shown.  
Repeat for opposite side.  
7
7
7
6
5
7
4.  
Observing safety rules for lifting and, using locating guides, place MFP on top of the  
tray/cabinet assembly.  
2
1
WARNING!  
This product is heavy; a minimum of three people are required to  
lift it safely.  
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5.  
Locate plate (3), and secure into position using screws (4).  
3
4
6.  
7.  
Repeat Step 5 for three remaining plates.  
Position side panels as shown, matching up the locating lugs and sockets and then  
push the panel firmly into place.  
B
B
B
D
C
D
C
A
A
8.  
Clip stabilizing foot covers into position ensuring you align locating lugs and grooves  
as shown.  
A
A
9.  
Re-connect the power cable and switch the MFP ON.  
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Setting the Driver Device Options  
Once your new upgrade has been installed, you may need to update the printer driver so  
that the additional features are available to your applications.  
Accessories such as additional paper trays will only be usable if the printer driver on your  
computer knows they are there.  
In some cases the hardware configuration of your machine is automatically detected when  
the driver is installed. However, it is advisable to at least check whether all of the available  
hardware features are listed in the driver.  
This procedure is essential if you subsequently add extra hardware features to your  
machine after the drivers have been installed and set up.  
Remember that if your machine is shared between users on different computers, the driver  
must be adjusted on each user’s computer.  
Windows  
1.  
2.  
Access the driver’s Properties window.  
(a) Open the Printers window (called “Printers and Faxes” in Windows XP) via the  
Start Menu or from the Windows Control Panel.  
(b) Right-click the icon for this machine, and choose Properties from the pop-up  
menu.  
Select the Device Options tab.  
In the Windows XP PostScript driver the tab may be called Device Settings.  
Set the options for any devices you have just installed.  
Click OK to close the window and save your changes.  
3.  
4.  
Mac OS X  
Leopard (Mac OS X 10.5)  
1.  
2.  
3.  
4.  
5.  
Open the Mac OS X Print & Fax Preferences.  
Ensure your machine is selected.  
Click Options & Supplies.  
Click Driver.  
Select all hardware options appropriate to your machine and click OK.  
Tiger (Mac OS X 10.4)  
1.  
2.  
3.  
4.  
5.  
Open the Mac OS X Print & Fax Preferences.  
Ensure your machine is selected.  
Click Printer Setup….  
Click the menu and choose Installable Options….  
Select all hardware options appropriate to your machine and click Apply  
Changes….  
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Panther (Mac OS X 10.3)  
1.  
2.  
3.  
4.  
5.  
6.  
Open the Mac OS X Print & Fax Preferences.  
Click Printing.  
Click Set Up Printers….  
Ensure your machine is selected and click Show Info….  
Click the menu and choose Installable Options….  
Select all hardware options appropriate to your machine and click Apply  
Changes….  
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Troubleshooting  
Clearing Paper Jams  
Provided that you follow the recommendations in this guide on use of print media, and you  
keep the media in good condition prior to use, your MFP should give years of reliable  
service. However, paper jams occasionally do occur, and this section explains how to clear  
them quickly and simply.  
Jams can occur due to paper misfeeding from a paper tray or at any point on the paper  
path through the MFP. When a jam occurs, the printer immediately stops, and the Alert LED  
on the status panel informs you of the event. If the Paper Jam Alert feature is enabled, then  
an alarm also sounds. The touch screen displays a message giving the location of the jam.  
If printing multiple pages (or copies), do not assume that, having cleared an obvious sheet,  
others will not also be stopped somewhere along the path. These must also be removed in  
order to clear the jam fully and restore normal operation.  
In the ADF...  
In the event of a paper jam, follow the procedures below to remove the paper:  
1.  
If a sheet is well advanced out of the ADF, simply grip it and pull gently to draw it  
fully out.  
NOTE  
If it does not remove easily, do not use excessive force.  
2.  
Gently pull lever (1) and open the ADF front cover (2).  
2
1
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3.  
Carefully pull the paper out of the ADF unit.  
4.  
Close the ADF front cover.  
In the Printer...  
1.  
Pull the lever (a) firmly to release the lock and then gently raise the scanner (b).  
2.  
If a sheet is well advanced out of the top of the printer, simply grip it and pull gently  
to draw it fully out. If it does not remove easily, do not use excessive force. It can be  
removed from the rear later.  
Troubleshooting > 144  
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3.  
Press the cover release (a) and open the MFP’s top cover (b) fully.  
a
WARNING!  
If the MFP has been powered on, the fuser may be hot. This area is  
clearly labelled. Do not touch.  
4.  
If the paper is advanced far enough, grip it and pull it gently out. If necessary, rotate  
roller (1) to advance the paper and aid removal.  
1
2
NOTE  
If no paper is visible follow the next steps to remove it from the MFP.  
Troubleshooting > 145  
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5.  
Note the positions of the four cartridges. It is essential that they go back in the same  
order.  
1
2
3
4
1. Cyan cartridge  
3. Yellow cartridge  
4. Black cartridge  
2. Magenta cartridge  
It will be necessary to remove the four image drums to gain access to the paper path.  
5.  
Holding it by its top centre, lift the cyan image drum, complete with its toner  
cartridge, up and out of the printer.  
6.  
Put the cartridge down gently onto a piece of paper to prevent toner from marking  
your furniture and to avoid damaging the green drum surface.  
CAUTION!  
The green image drum surface at the base of the cartridge is very  
delicate and light sensitive. Do not touch it and do not expose it to  
normal room light for more than 5 minutes. If the drum unit needs  
to be out of the MFP for longer than this, please wrap the cartridge  
inside a black plastic bag to keep it away from light. Never expose  
the drum to direct sunlight or very bright room lighting.  
7.  
Repeat this removal procedure for each of the remaining image drum units.  
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8.  
Look into the MFP to check whether any sheets of paper are visible on any part of  
the belt unit.  
4
3
2
1
(a) To remove a sheet with its leading edge at the front of the belt (1), carefully lift  
the sheet from the belt and pull it forwards into the internal drum cavity and  
withdraw the sheet.  
CAUTION!  
Do not use any sharp or abrasive objects to separate sheets from  
the belt. This may damage the belt surface.  
(b) To remove a sheet from the central area of the belt (2), carefully separate the  
sheet from the belt surface and withdraw the sheet.  
(c) To remove a sheet just entering the fuser (3), separate the trailing edge of the  
sheet from the belt, lift the fuser pressure release levers (4) up and press  
towards the rear to release the fuser’s grip on the sheet, and withdraw the sheet  
through the drum cavity area.  
4
NOTE  
If the sheet is well advanced into the fuser (only a short length is still visible),  
do not attempt to pull it back. Follow the next step to remove it from the rear  
of the MFP.  
Troubleshooting > 147  
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9.  
Starting with the cyan image drum unit nearest the fuser, replace the four image  
drums into the drum cavity, making sure to locate them in the correct order.  
1
2
3
4
1. Cyan cartridge  
3. Yellow cartridge  
4. Black cartridge  
2. Magenta cartridge  
Holding the complete assembly by its top centre, lower it into place in the MFP,  
locating the pegs at each end into their slots in the sides of the MFP cavity.  
5.  
6.  
Lower the top cover but do not press down to latch it closed yet. This will protect the  
drums from excessive exposure to room lighting while you check the remaining  
areas for jammed sheets.  
Open the rear exit tray and check for a sheet of paper in the rear path area.  
Pull out any sheets found in this area.  
If the sheet is low down in this area and difficult to remove, it is probably still gripped  
by the fuser. In this case raise the top cover, reach around and press down on the  
fuser pressure release lever.  
7.  
If you are not using the rear exit tray, close it once paper has been removed from  
this area.  
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8.  
If your MFP has a duplex unit installed, press the cover release (1) at the centre of  
the unit, open the cover and remove any sheets in this area, then close the cover.  
1
2
NOTE  
If the paper is not advanced enough to grip, pull the duplex unit (2) out of the  
machine and remove the paper. Refit duplex unit.  
9.  
Lift the front cover release and pull open the front cover.  
10. Check inside the cover for sheets in this area and remove any that you find, then  
close the cover.  
1
NOTE  
If the paper is not advanced enough to grip, rotate roller (1) as shown to  
advance the paper.  
11. Pull out the paper tray and ensure that all paper is stacked properly, is undamaged,  
and that the paper guides are properly positioned against the edges of the paper  
stack. When satisfied, replace the tray.  
12. Close the top cover and press down firmly at both sides so that the cover latches  
closed.  
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13. Gently lower the scanner.  
When the jam has been cleared, if Jam Recovery is set to enabled in the Printer Adjust  
menu, the MFP will attempt to reprint any pages lost due to paper jams.  
Troubleshooting > 150  
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Dealing with unsatisfactory printing  
SYMPTOMS  
POSSIBLE CAUSES  
STEPS TO TAKE  
Vertical white lines can  
be seen on the printed  
page.  
The LED head is dirty.  
Wipe the LED head with a soft, lint-free  
cloth.  
The toner is low.  
Open the top cover and tap the  
cartridge a few times to evenly  
distribute any remaining toner. If  
symptoms persist, replace the toner  
cartridge.  
Foreign materials may be  
present in the image drum.  
Replace the image drum cartridge.  
Light-shielding film of the  
Wipe the film with a soft, lint-free  
image drum cartridge is dirty. cloth.  
Printed images are  
fading vertically.  
The LED head is dirty.  
Wipe the LED head with a soft, lint-free  
cloth.  
The toner is low.  
Open the top cover and tap the  
cartridge a few times to evenly  
distribute any remaining toner. If  
symptoms persist, replace the toner  
cartridge.  
The paper is not suitable for  
the printer unit.  
Use recommended paper.  
Printing is light.  
The toner cartridge is not  
properly seated.  
Reinstall the toner cartridge.  
The toner is low.  
Open the top cover and tap the  
cartridge a few times to evenly  
distribute any remaining toner. If  
symptoms persist, replace the toner  
cartridge.  
The paper is moist.  
Use paper stored in proper  
temperature and humidity conditions.  
The paper is not suitable for  
the printer unit.  
Use recommended paper.  
Thickness and type of paper  
are inappropriate.  
Set a proper value for Media Weight  
and Media Type in the Paper Setup  
menu, or set one value thicker for  
Media Weight.  
Recycled paper is being used.  
Paper is moist or dry.  
Set one value thicker for Media Weight  
in the Paper Setup menu.  
Partially faded images.  
White spots and lines  
appear in solid  
Use paper stored in proper  
temperature and humidity conditions.  
printing.  
Vertical lines appear.  
The image drum cartridge is  
damaged.  
Replace the image drum cartridge.  
The toner is low.  
Open the top cover and tap the  
cartridge a few times to evenly  
distribute any remaining toner. If  
symptoms persist, replace the toner  
cartridge.  
Troubleshooting > 151  
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SYMPTOMS  
POSSIBLE CAUSES  
STEPS TO TAKE  
Horizontal Lines and  
spots appear  
periodically.  
When the interval is about 94  
mm (4 in), the image drum  
(the green tube) is damaged  
or dirty.  
Wipe it lightly with a soft cloth. Replace  
the image drum cartridge when it is  
damaged.  
When the interval is about 42  
mm (1.5 in), there may be  
foreign particles in the image  
drum cartridge.  
Open/close the top cover, and print  
again.  
When the interval is about 87  
mm (3.5 in), the fuser unit is  
damaged.  
Replace the fuser unit.  
The image drum cartridge has  
been exposed to light.  
Replace the image drum cartridge if  
the problem is not resolved.  
White area of paper is  
lightly stained.  
Paper contains static.  
Use paper stored in proper  
temperature and humidity conditions.  
Too thick paper is used.  
The toner is low.  
Use thinner paper.  
Open the top cover and tap the  
cartridge a few times to evenly  
distribute any remaining toner. If  
symptoms persist, replace the toner  
cartridge.  
Periphery of the letters  
is smudged.  
The LED head is dirty.  
Wipe the LED head with a soft, lint-free  
cloth.  
Toner comes off when  
it is rubbed.  
The thickness and type of the  
paper are incorrectly set.  
Set the correct value of Media Type  
and Media Weight in the Paper Setup  
menu or set one value thicker for  
Media Weight.  
Recycled paper is used.  
Set one value thicker for Media Weight  
in the Paper Setup menu.  
Glossiness is not  
uniform.  
The thickness and type of the  
paper are incorrectly set.  
Set the correct value of Media Type  
and Media Weight in the Paper Setup  
menu or set one value lighter for Media  
Weight.  
Dealing with Unsatisfactory Copying  
As well as the suggestions provided in “Dealing with unsatisfactory printing” on page 151,  
ensure that the scanner unit glass is clean at all times. Refer to “...the Document Glass” on  
page 131.  
Troubleshooting > 152  
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Fax Problem Checklist  
If a problem occurs, read through the list of problems and solutions before calling for  
service.  
The MFP will not dial a telephone number. Check the power cable and wall outlet. Make  
sure that the telephone line (not external telephone or handset) is connected to the LINE  
socket on the back of the machine. If an external telephone is installed, lift the handset and  
check for a dial tone. If there is no dial tone, there may be a problem with the telephone  
line. If there is a dial tone, the MFP may be using the wrong dialling method (pulse or tone)  
for the region. If alternating tones are heard instead of dialling pulses and the region uses  
pulse dialling, change the call parameters (see “Comm. Line” on page 59).  
The display shows a communications error. This indicates any of a number of problems:  
•
The MFP may be incompatible with the remote machine, or the remote machine may  
not be able to perform the function requested of it such as polling or confidential  
faxing.  
•
•
The remote machine may also be out of paper or experiencing a paper jam.  
Bad telephone line conditions can also cause communication errors. Try sending the  
fax again and check to make sure that the correct telephone number is being dialled.  
•
If a prefix number must be dialled to get an outside line, or if the call is to an  
international destination, a pause may need to be entered (use the on-screen Pause  
key) after the dial prefix or international dialling code to tell the machine to wait for  
a dial tone. If there are frequent problems communicating with a particular remote  
machine, try programming the telephone number into a speed dial key, and then  
change the parameters for that key (see “Dialling Options” on page 80).  
•
Lastly, either the local or remote machine may require servicing. Try sending a fax to  
another location to check the local MFP.  
Faxing is possible but the image of the document printed by the remote machine  
is very poor. If the faxed document has small type, complex illustrations, photos, or is  
very light or very dark, try changing the fax quality and density settings (See “Doc. Type”  
and “Density” on page 81). Copy the document on the machine to determine how it will  
transmit. The problem may be caused by telephone line interference. Try sending the  
document again later.  
Fax sent but received message was completely blank. Make sure that the document  
is loaded correctly before faxing; with text face UP in the ADF or face DOWN on the glass.  
Image of received fax is very poor. Try making a copy of a document on the local  
machine to make sure it is working properly. If there is still a problem, contact the person  
sending the fax and ask them to change their fax quality and density settings. Ask the  
person to make a copy of the document on their machine to ensure that it is working  
properly. Then ask them to send the fax again.  
Dialling was tried with a Speed Dial number but nothing happened. Make sure that  
the Speed Dial number being used is programmed correctly.  
Local MFP will not answer the telephone or receive faxes. First check to see that the  
power cord is connected properly. Also check the reception mode setting of the machine  
(see “Reception Mode” on page 59). This MFP will not receive faxes automatically if Auto  
Rx is disabled (see “Auto Rx” on page 80).  
Documents received are light or have vertical streaks on them, and MFP is not out  
of toner. Gently wipe the lens surface of the MFP's LED array, and then check to see if the  
machine is working properly (see “...the LED Head” on page 132). If the MFP still does not  
work properly, remove the image drum (see “Image Drum Replacement” on page 119), tap  
the toner cartridge, and slowly swing it 20 to 30 degrees vertically several times. Be careful  
not to let the toner leak from the cartridge. If this does not work, the image drum unit may  
need to be replaced. Contact your supplier to get a replacement.  
Troubleshooting > 153  
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MFP is set for delayed transmission but it did not send. Check the display to make  
sure that the MFP is set to the correct time and date (see “Time Setup” on page 59).  
MFP will not poll a remote machine. Call the person at the remote machine and make  
sure that they have loaded documents and that their machine is set to polling transmission  
mode.  
MFP is connected to a PBX but it is not possible to dial out. Be certain that the dial  
prefix is entered before the telephone number for each number dialled or programmed into  
the MFP (see “PreFix” on page 40).  
MFP always answers before its possible to use the external telephone. If an  
external telephone is connected, change the MFP’s ring response setting (“Ring Response”  
on page 40). Also check the reception mode setting of the machine (see “Reception Mode”  
on page 59).  
Faxes received sometimes look distorted. If the document received is wider or longer  
than the paper loaded in the paper tray, the machine automatically reduces the width or  
length of the document so that it will fit on the paper. This type of problem could also be  
communication related.  
Troubleshooting > 154  
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Information and Error Messages  
NOTE  
1. <%COLOR%> = Y, M, C or K.  
2. <%TRAY%> = Tray 1, Tray 2, Tray 3 or MP Tray.  
3. mmm = the setup of “paper supply”.  
4. ppp = the setup of “media type”.  
STATUS /  
CODE  
MESSAGE  
MEANING / ACTION  
Initializing  
Check Data  
An error occurs while the machine is  
receiving/processing the NIC download  
data.  
Program Data Receive Error  
<%DLCODE%>  
%DLCODE%  
1. File size error  
2. Check SUM error  
3. Invalid printer model number  
4. Invalid module I/F version  
5. Invalid FAT version  
Restart the machine. (Turn it off and on  
again).  
If the code still appears, contact your  
dealer.  
Initializing  
Check Data  
An error occurs when writing NIC  
download data.  
Program Data Write Error  
<%DLCODE%>  
%DLCODE%  
1. Memory allocation error  
2. Download file error  
3. Device allocation error  
4. No device space  
5. File writing failure  
6. CU-F/W mismatch.  
Restart the machine. (Turn it off and on  
again).  
If the code still appears, contact your  
dealer.  
Initializing  
Initializing  
Initializing  
Inspection is required.  
PU Flash Error  
Restart the machine. (Turn it off and on  
again).  
If the code still appears, contact your  
dealer.  
Inspection is required.  
PU Communication Error  
Restart the machine. (Turn it off and on  
again).  
If the code still appears, contact your  
dealer.  
HDD Error  
An unformated HDD is detected during  
the initializing.  
Press the Format button to format the  
HDD; the unit is automatically  
rebooted.  
To HDD format Select [Format]  
To shut down Select [Cancel]  
Press the Cancel button to shut down  
the unit.  
Troubleshooting > 155  
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STATUS /  
CODE  
MESSAGE  
MEANING / ACTION  
Initializing  
HDD Error <%ERRCODE%>  
Encrypted authentication files on the  
HDD are damaged and the HDD must  
be re-formatted.  
To HDD format Select [Format]  
To shut down Select [Cancel]  
Press the Format button to format the  
HDD; the unit is automatically  
rebooted.  
Press the Cancel button to shut down  
the unit.  
%ERRCODE% 250  
Warning  
Warning  
Warning  
<%COLOR%> Toner Regional Mismatch The region ID of toner cartridge is not  
proper to the distribution channel.  
Non Genuine <%COLOR%> Toner  
Toner cartridge RFID chip is not  
compatible.  
Error Postscript  
An error has been detected:  
• The job has a grammatical error.  
• The page is complicated, and VM  
was used up.  
Warning  
<%COLOR%> Image Drum Near Life  
Indicates image drum is near the end of  
it’s life. Order replacement image  
drum(s).  
Warning  
Warning  
Warning  
Warning  
Warning  
Fuser Unit Near Life  
Indicates fuser is near the end of it’s  
life. Order replacement fuser.  
Belt Unit Near Life  
Indicates transfer belt is near the end of  
it’s life. Order replacement transfer belt.  
Please Change Fuser Unit  
Please Change Belt Unit  
<%COLOR%> Toner Empty  
Notifies the life of the fuser. This is a  
warning only.  
Notifies the life of the belt. This is a  
warning only.  
Toner empty.  
Warning status takes effect at Cover  
Open/Close. Allows printing approx. 50  
pages (A4 5% duty, density 5%).  
Warning  
Warning  
<%COLOR%> Toner Not Installed  
Notifies that the toner cartridge is not  
installed.  
Please Install New <%COLOR%> Image  
Drum  
Notifies the life of the drum. This is a  
warning only.  
This warning appears when the cover is  
opened and closed just after the drum  
life error occurred.  
Warning  
Warning  
<%TRAY%> Empty  
Tray empty. Treated as a warning until  
printing from that particular tray is  
required.  
File System is Write Protected  
An attempt to write in a read-only file.  
This is a temporary warning, it remains  
until the end of the job then disappears.  
Warning  
Memory Overflow  
Memory Overflow  
Memory overflow occurred in the collate  
print.  
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STATUS /  
CODE  
MESSAGE  
MEANING / ACTION  
Warning  
Memory Overflow  
Press <Stop> key  
Memory overflow occurred during PC  
fax job receiving.  
Press the Stop button to return to the  
default screen.  
Warning  
Access Limitation Error  
Indicates a job being cancelled due to  
no print permit:  
Deleted Unauthorized User Data  
1. A job received from a user who is  
denied printing.  
2. A job received from a user who is  
denied PC faxing.  
Contact your network administrator for  
help.  
Warning  
Warning  
Warning  
Warning  
File Erasing  
Indicates that a secure file is being  
erased.  
Deleting encrypted job  
Erased Data Full  
Indicates that an encrypted  
authentication print job is being erased.  
The log buffer was full and data was  
deleted.  
Expired Secure Job  
Press <Stop> key  
Indicates that an applicable job has  
been automatically deleted as the  
retention period for authentication  
printing has expired.  
Troubleshooting > 157  
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STATUS /  
CODE  
MESSAGE  
MEANING / ACTION  
Warning  
Disk Use Failed <%FE_ERR%>  
A disk error has occurred.  
Press the Stop button to clear the error.  
%FS_ERR%:  
Press <Stop> key  
0 - General error  
1- Volume not available  
3 - File not found  
4 - No free file descriptors  
5 - Invalid number of bytes  
6 - File already exists  
7 - Illegal name  
8 - Cant del root  
9 - Not file  
10 - Not directory  
11 - Not same volume  
12 - Read only  
13 - Root dir full  
14 - Dir not empty  
15 - Bad disk  
16 - No label  
17 - Invalid parameter  
18 - No contig space  
19 - Cant change root  
20 - FD obsolete  
21 - Deleted  
22 - No block device  
23 - Bad seek  
24 - Internal error  
25 - Write only  
Warning  
<%PUFLASH%> Flash Error  
%PUFLASH%  
PU  
Tray 2  
Tray 3  
Duplex  
Warning  
Warning  
Warning  
Received invalid data.  
Press <Stop> key  
A job has been deleted due to corrupt  
data being detected by the integrity  
verification in authentication printing.  
Received invalid data.  
Press <Stop> key  
An unsupported PDL command has  
been received or a spool command has  
been received without HDD.  
Remove the connected USB device.  
Unsupported USB device is connected.  
Indicates that an unsupported USB  
device is connected.  
This message will be displayed until the  
unsupported USB device disconnected.  
Troubleshooting > 158  
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STATUS /  
CODE  
MESSAGE  
MEANING / ACTION  
Warning  
Job Log Writing Error  
Press <Stop> key  
The job log is not registered correctly  
due to a disk access error when writing  
to the HDD.  
Press the Stop button to clear the  
message from the screen.  
Error  
Install Paper  
Manual paper feed is required. Manually  
insert the paper shown by  
%MEDIA_SIZE%.  
On %TRAY%  
Please Set paper (%MEDIA_SIZE%)  
To cancel  
%TRAY%  
MPTray  
Select [Cancel].  
Error  
Error  
Error  
Login Failed  
The PIN you entered is invalid.  
Incorrect Password  
The password you entered is invalid.  
There is no authority to  
<%Function%>.  
The PIN ID entered is not authorised to  
perform the function:  
%Function%  
copy  
copy in color  
fax  
ScanToMail  
ScanToUSB  
ScanToLocalPC  
ScanToNetworkPC  
Error  
%TRAY% Media Mismatch  
The media size or both media size and  
media type in the tray does not match  
the print data.  
On %TRAY%  
Please Set paper (%MEDIA_SIZE%/  
%MEDIA_TYPE%)  
Load mmm/ppp paper in tray.  
%TRAY%  
To cancel  
460: MPTray  
Select [Cancel].  
461: Tray 1  
462: Tray 2  
463: Tray 3  
Error  
Error  
Error  
Wait a Moment  
Indicates that message data to be  
updated is being processed.  
Message Data Processing  
Wait a Moment  
Indicates that message data to be  
updated is being written.  
Message Data Writing  
Power Off/On  
Indicates that message data has been  
written successfully.  
Message Data Written OK  
Troubleshooting > 159  
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STATUS /  
CODE  
MESSAGE  
MEANING / ACTION  
Error  
Check data  
Indicates that message data to be  
updated has failed.  
Message Data Write Error <%CODE%>  
%CODE% is a decimalvalue (one digit)  
and represents the cause of failure:  
1. FAIL: Other errors.  
2. DATA_ERROR: Hash check error in  
data reading/writing, or abnormal  
FLASH.  
3. OVERFLOW: Downloading failure due  
to FLASH memory full at starting or  
during writing in a language file.  
4. MEMORYFULL: Memory reservation  
failure.  
5. UNSUPPORTED_DATA: Downloading  
data unsupported on the MFP.  
Error  
Wait a moment  
Displays during the NIC configuration  
data is storing in the flash memory, as  
the setting was changed.  
Network Configuration Writing  
Error  
Error  
Wait a moment  
Diplays when the NIC initialisation  
occurs, as the setting is changed.  
Network Initializing  
No Paper  
Printing request is issued to an empty  
tray.  
On %TRAY%  
%TRAY%  
Please set paper %MEDIA_SIZE%  
To cancel  
490: MPTray  
491: Tray 1  
Select [Cancel].  
492: Tray 2  
493: Tray 3  
Load media into tray to allow printing.  
Error  
440  
%TRAY% Missing  
Please close %TRAY%.  
To cancel  
Indicates removal of Tay 1 which is a  
paper path when printing from Tray 2.  
Reinstall Tray 1 to allow printing.  
441  
Select [Cancel]  
Error  
430  
%TRAY% Missing  
Please close %TRAY%.  
To cancel  
Paper tray has been removed. Reinstall  
tray to allow printing.  
%TRAY%  
Tray 1  
431  
Select [Cancel]  
Tray 2  
Tray 2  
Error  
420  
Memory Overflow  
Memory Overflow  
Memory capacity overflow.  
Press the on-line key to continue  
printing.  
Install expansion RAM or decrease data  
size.  
Troubleshooting > 160  
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STATUS /  
CODE  
MESSAGE  
MEANING / ACTION  
Error  
410  
411  
412  
413  
<%COLOR%> Toner Empty  
Toner empty.  
410: Y  
411: M  
412: C  
413: K  
Warning status takes effect at Cover  
Open/Close. Allows printing approx. 50  
pages (A4 5% duty, density 5%).  
Error  
554  
555  
556  
557  
%COLOR% Toner Regional Mismatch  
%ERRCODE%  
OKI Regional mismatch: Incorrect toner  
cartridge fitted (incorrect signature ID;  
correct distribution channel group).  
Replace with genuine toner cartridge.  
Error 554: Y  
Error 555: M  
Error 556: C  
Error 557: K  
Error  
614  
615  
616  
617  
%COLOR% Toner Regional Mismatch  
%ERRCODE%  
OEM channel mismatch: Incompatible  
toner cartridge fitted (incorrect  
signature ID; incorrect distribution  
channel group).  
Replace with genuine toner cartridge.  
Error 614: Y  
Error 615: M  
Error 616: C  
Error 617: K  
Error  
620  
621  
622  
623  
%COLOR% Toner Regional Mismatch  
%ERRCODE%  
OEM mismatch: Incompatible toner  
cartridge fitted (protected signature ID;  
incorrect distribution channel group).  
Replace with genuine toner cartridge.  
Error 620: Y  
Error 621: M  
Error 622: C  
Error 623: K  
Error  
550  
551  
552  
553  
%COLOR% Toner Regional Mismatch  
%ERRCODE%  
Unauthorised 3rd party: Incompatible  
toner cartridge fitted (signature ID can  
not be recognised).  
Replace with genuine toner cartridge.  
Error 550: Y  
Error 551: M  
Error 552: C  
Error 553: K  
Error  
610  
611  
612  
613  
%COLOR% Toner not installed  
Toner cartridge is not fitted.  
Install genuine toner cartridge.  
Error 610: Y  
Error 611: M  
Error 612: C  
Error 613: K  
Troubleshooting > 161  
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STATUS /  
CODE  
MESSAGE  
MEANING / ACTION  
Error  
540  
541  
542  
543  
Please check %COLOR% Toner  
cartridge %ERRCODE%  
If the code appears, contact your  
dealer.  
Error 540: Y  
Error 541: M  
Error 542: C  
Error 543: K  
Error  
401  
Paper size error  
Inappropriate long paper was fed from  
a tray. Check whether multi feed has  
happened (See “Clearing Paper Jams” ).  
Open & check the  
flashing cover  
Open and close the cover to perform  
recovery printing, and continue.  
Error  
400  
Paper size error  
Inappropriate size paper was fed from a  
tray. Check the paper in the tray or  
check for multi feed (See “Clearing  
Paper Jams” ).  
Open & check the  
flashing cover  
Open and close the cover to perform  
recovery printing, and continue.  
Error  
390  
Paper jam!  
Paper jam occurred during paper  
feeding from MP tray.  
Open & check the  
flashing cover  
See “Clearing Paper Jams” .  
If the code still appears, contact your  
dealer.  
Error  
391  
392  
393  
Paper jam!  
Open the front cover, remove the paper  
and close the cover.  
Open & check the  
flashing cover  
Error 391: Tray 1  
Error 392: Tray 2  
Error 393: Tray 3  
See “Clearing Paper Jams” .  
If the code still appears, contact your  
dealer.  
Error  
380  
Paper jam!  
Open the front cover, remove the paper  
and close the cover.  
Open & check the  
flashing cover  
See “Clearing Paper Jams” .  
If the code still appears, contact your  
dealer.  
Error  
381  
382  
383  
385  
389  
Paper jam!  
Open the top cover, remove the paper  
and close the cover.  
Open & check the  
flashing cover  
Error 381: Transport  
Error 382: Exit  
Error 383: Duplex entry  
Error 385: Around fuser unit  
Error 389: Printing page lost  
See “Clearing Paper Jams” .  
If the code still appears, contact your  
dealer.  
Troubleshooting > 162  
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STATUS /  
CODE  
MESSAGE  
MEANING / ACTION  
Error  
370  
371  
373  
Paper jam!  
Open the duplex cover, remove the  
paper and close the cover.  
Open & check the  
flashing cover  
Error 370: Duplex reversal  
Error 371: Duplex input  
Error 373: Multi-feed into duplex  
(duplex remain jam)  
See “Clearing Paper Jams” .  
If the code still appears, contact your  
dealer.  
Error  
372  
Paper jam!  
Misfeed from duplex. Open the front  
cover, remove the paper and close the  
cover.  
Open & check the  
flashing cover  
See “Clearing Paper Jams” .  
If the code still appears, contact your  
dealer.  
Error  
360  
Install Duplex Unit  
Duplex unit is open (removed). When  
this error is detected, printing stops.  
Error  
350  
351  
352  
353  
Please install New %COLOR% Image  
Drum  
The image drum has reached the end of  
its life (alarm).  
Error 350: Y  
Error 351: M  
Error 352: C  
Error 353: K  
Warning status takes effect at cover  
open/close.  
Error  
560  
561  
562  
563  
Please install New %COLOR% Image  
Drum  
The toner empty error occurs after the  
image drum has reached the end of its  
life.  
Error 560: Y  
Error 561: M  
Error 562: C  
Error 563: K  
Message is displayed until the image  
drum is replaced.  
Error  
354  
Please change Fuser Unit:  
%ERRCODE%  
The fuser has reached the end of its life  
and printing will stop.  
Warning status takes effect at cover  
open/close.  
Replace fuser.  
Error  
355  
Please change Belt Unit: %ERRCODE%  
The transfer belt has reached the end of  
its life and printing will stop.  
Warning status takes effect at cover  
open/close.  
Replace transfer belt.  
Error  
348  
Please check Fuser Unit: %ERRCODE%  
Open the top cover, check the fuser is  
installed correctly and close the cover.  
If the code still displays, replace the  
fuser.  
Troubleshooting > 163  
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STATUS /  
CODE  
MESSAGE  
MEANING / ACTION  
Error  
544  
545  
546  
547  
Please check %COLOR% Toner  
Cartridge: %ERRCODE%  
Toner cartridge lever has not been  
locked.  
Lock into place securely.  
Error 544: Y  
Error 545: M  
Error 546: C  
Error 547: K  
Error  
340  
341  
342  
343  
Please check %COLOR% Image Drum  
Image drum not installed correctly.  
Fit image drum.  
Error 340: Y  
Error 341: M  
Error 342: C  
Error 343: K  
Error  
320  
Please check Fuser Unit  
Please check Belt Unit  
Fuser unit is not installed correctly.  
Fit fuser unit.  
Error  
330  
Belt unit is not installed correctly.  
Fit belt unit.  
Error  
321  
Power Off and Wait for a while  
Motor driver IC overheat detected.  
Error  
310  
Cover Open  
Close the cover.  
Close the flashing cover  
Error 310: Top cover  
Error 311: Front cover  
311  
If the code still appears, contact your  
dealer.  
Error  
316  
Cover Open  
Close the duplex cover.  
Close the flashing cover  
If the code still appears, contact your  
dealer.  
Error  
Cover Open  
Indicates that the ADF cover is open.  
Close the flashing cover  
Indicates that the inter-lock cover on  
the scanner unit is lifted up.  
Note: If the inter-lock cover is lifted up  
during scanning from the ADF, a  
document jam message will display.  
If the code still appears, contact your  
dealer.  
Error  
Document jam!  
Indicates a document jam has occurred  
during scanning.  
Open & check the  
flashing cover  
See “Clearing Paper Jams” .  
If the code still appears, contact your  
dealer.  
Error  
Error  
Wait a Moment  
Your machine's network card firmware  
is being reprogrammed.  
Program Data Receiving  
Wait a Moment  
Your machine's network card firmware  
is being reprogrammed.  
Program Data Received OK  
Troubleshooting > 164  
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STATUS /  
CODE  
MESSAGE  
MEANING / ACTION  
Error  
Check Data  
An error has occurred while your  
machine’s network card firmware is  
being reprogrammed.  
Program Data Receive Error  
<%DLCODE%>  
%DLCODE%  
1. File size error.  
2. Check-sum error.  
3. Invalid printer model number  
4. Invalid module I/F version  
5. Invalid FAT version  
Error  
Error  
Error  
Wait a Moment  
Your machine’s network card firmware  
is being reprogrammed.  
Program Data Writing  
Power Off/On  
Your machine's network card firmware  
has been reprogrammed successfully.  
Program Data Written OK  
Check Data  
An error has occurred while your  
machine’s network card firmware is  
being reprogrammed.  
Program Data Write Error  
<%DLCODE%>  
%DLCODE%  
1. Memory allocation error  
2. Download file error  
3. Device allocation error  
4. No device space  
5. File writing failure  
6. CU-F/W mismatch  
Error  
Shutdown screen  
&
Controller unit is rebooting.  
%CODE%:  
Initializing screen  
0 … Reboot due to a reason other than  
the following.  
1 … Reboot due to PJLCommand.  
2 … Reboot in accordance with a menu  
change.  
3 … Reboot due to quit operator of  
PostScript Language.  
4 … reboot by Network Utility (including  
Web).  
Error  
Error  
Error  
Shutdown in progress  
Your machine is shutting down.  
Shutdown complete.  
Please turn off the Power.  
Lamp Error. Please call service.  
Indicates that a lamp error error has  
occured.  
If the code still appears, contact your  
dealer.  
Error  
Error  
Carriage Error  
Indicates that a mirror carriage error  
has occured.  
If the code still appears, contact your  
dealer.  
USB Memory Full  
Press <Stop> key  
Indicates that file saving has failed due  
to insufficient free space in the USB  
memory.  
Troubleshooting > 165  
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STATUS /  
CODE  
MESSAGE  
MEANING / ACTION  
Error  
Error  
Error  
Error  
Writing Failed  
Indicates that file saving has failed; file  
is write-protected.  
Press <Stop> key  
USB Memory disconnected  
Press <Stop> key  
Indicates that the USB memory was  
extracted and file saving has stopped.  
Connect to PC Failed  
Press <Stop> key  
Machine has failed to connect to a PC.  
Mirror Carriage Mode  
The scanner mirror carriage is locked.  
Mirror carriage is locked.  
Turn screws at 2 places shown in the  
following figure, release the lock, and  
touch the [Release] button.  
Error  
Error  
Error  
Memory Overflow Rx  
Press <Stop> key  
Fax memory capacity overflow has  
occured during fax receiving.  
Communication Error  
Press <Stop> key  
Fax transmission has failed. For details  
press the Fax Job View/Cancel button.  
Communication Error  
Press <Stop> key  
Fax receiving has failed. For details  
press the Fax Job View/Cancel button.  
Error  
Error  
Connot store Fax job  
Maximum number of delayed fax  
registration has already been met.  
File Transmission Error  
Press <Stop> key  
File sending has failed due to file server  
problems, network cable disconnected  
or network trouble.  
Error  
E-mail Transmission Error  
Press <Stop> key  
E-mail sending has failed due to mail  
server problems, network cable  
disconnected or network trouble.  
Error  
Error  
Error  
Error  
Error  
Check SMTP Settings  
Press <Stop> key  
Failed to connect with SMTP server.  
Failed to connect with POP3 server.  
Failed to login in SMTP server.  
Check POP3 Settings  
Press <Stop> key  
SMTP Login Failed  
Press <Stop> key  
SMTP Auth. Unsupported  
Press <Stop> key  
Authentication is unsupported by SMTP  
server.  
POP3 Login Failed  
Press <Stop> key  
Failed to login in POP3 server.  
Error  
Error  
Error  
Check LDAP Settings  
LDAP Login Failed  
Failed to connect with LDAP server.  
Failed to login in LDAP server.  
LDAP Communication Error  
Communication with LDAP server has  
disconnected.  
Error  
Searching for Address Failed  
Cannot find out the target address from  
the LDAP server.  
Troubleshooting > 166  
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STATUS /  
CODE  
MESSAGE  
MEANING / ACTION  
Error  
Search Results Exceeded the Limit  
Search results from LDAP server  
exceeded the upper limit.  
Error  
Error  
Error  
Search Root Error  
Search root not found in LDAP server.  
Search failed; time-out error.  
DHCP server not found.  
Address Search Time-out  
Getting Target IP Failed  
Check DHCP Settings  
Note: Scan to Email, Scan to Network  
PC and Scan to Remote PC are  
unavailable during this status.  
Error  
Error  
Error  
Error  
Error  
Check DNS Settings  
Press <Stop> key  
Failed to connect with DNS server.  
Failed to connect with file server.  
Failed to login in CIFS or FTP server.  
Failed to access directory in FTP server.  
Check Server Settings  
Press <Stop> key  
Server Login Failed  
Press <Stop> key  
Entering Directory Failed  
Press <Stop> key  
Changing Data Transfer Type Failed  
Press <Stop> key  
Indicates that the data transfer type is  
not supported in the FTP server.  
Change the data transfer type in FTP  
server.  
Error  
Error  
File Writing Failed  
Press <Stop> key  
Failed to save image file in file server  
during Scan to Network PC execution.  
Storage Space Full  
Press <Stop> key  
File sending failed due to insufficient  
free space in storage device (FTP  
Server).  
Error  
Error  
Error  
Error  
Change File Name  
Press <Stop> key  
File sending failed due to a problem  
with the file name (FTP Server).  
Unsupported Server  
Press <Stop> key  
Indicates that the server does not  
support CIFS/FTP.  
Check Network Share Name  
Press <Stop> key  
Indicates that the network folder name  
is wrong (CIFS server).  
Check Data  
An error has occurred while writing the  
SIP download data.  
Program Data Write Error  
<%DLCODE%>  
%DLCODE%  
1. Data transfer error  
2. No device space  
3. Check sum error  
4. Chip detectione error  
5. Chip erase error  
6. Chip writing error  
7. Chip verify error  
8. Data error (product code is wrong,  
etc.)  
9. Data size error  
Troubleshooting > 167  
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STATUS /  
CODE  
MESSAGE  
MEANING / ACTION  
Error  
Inspection is required.  
Scan Image Processing has failed.  
%ERRCODE%: SIP Error  
Switch the power supply off and then  
back on.  
%ERRCODE%  
1. RAM Check Error  
2. Illegal parameters  
3. Memory Overflow  
4. Scanner Receiving Time-out  
5. Others (Fatal Error)  
Fatal  
126  
Power Off and Wait for a while  
Water vapor has condensed into liquid  
droplets in the MFP. Turn off the MFP  
and wait for a while.  
%ERRCODE%: Condensing Error  
If a fatal code still appears, contact your  
dealer.  
Fatal  
Fatal  
Power Off/On  
If a fatal code appears, contact your  
dealer.  
%ERRCODE%: Fatal Error  
Inspection is required  
If a fatal code appears, contact your  
dealer.  
%ERRCODE%: Fatal Error  
Troubleshooting > 168  
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Specifications  
ITEM  
SPECIFICATION  
General  
Dimensions  
22.25 x 26.6 x 26.3 inches (W x D x H) [565 x  
658 x 669 mm]  
Weight  
Approximately 147 lbs. (66.5 Kg)  
Input: 120 or 240 VAC, 50 or 60 Hz  
Operating: 1300 W max.  
Power source  
Power consumption  
o
Normal operating: 700 W av. (77°F/25 C)  
o
Stand-by: 160 W av. (77°F/25 C)  
Power save mode: 25 W max.  
Environmental:  
Noise  
<54 dBA  
Temperature  
Humidity  
50°F to 89.6°F (10°C to 32°C)  
2 0% to 80% RH  
Scanning  
Image sensor  
Light source  
Colour CCD  
Cold Cathode Fluorescent Lamp (CCFL)  
600 x 600 dpi  
Optical resolution  
Output data  
Type: Device RGB  
Resolution: 600 x 600 dpi, 600 x 300 dpi  
Data bit depth: 24 bit (8 bit x 3)  
Touch screen  
Size: 5.8 inch (147 mm)  
No. of characters: 320 x 240 dots  
Contrast adjustment: yes  
Back light: CCFL  
LED indications  
Power Save - red  
Alarm - red  
Comm. - green  
Memory Receive - green  
Help - green  
Interrupt - green  
Fax Job View/Cancel - green  
Mono Start - green  
Color Start - green  
Lamp life  
1,000 hours (light on accumulative hours)  
Up to 250 sheets a day  
Recommended daily  
scans (FBS)  
Scanner life (FBS)  
5 years or 300,000 scans  
Specifications > 169  
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ITEM  
SPECIFICATION  
ADF  
Reverse automatic  
document feed  
Yes, U-turn path double sided sheet through type  
Document size  
11.7 inches, 5 x 5.8 inches, longest 35.4 inches  
297 mm, 128.5 x 148.5 mm, longest 900 mm  
Document weight/  
thickness  
Continuous Feed: 17 to 24 lb. US Bond (60 to 105  
g/m²)  
Single Sheet Feed: 17 to 28 lb. US Bond (60 to  
128 g/m²)  
Paper feed  
Capacity  
Face up  
50 Letter sheets (20 lb. US Bond, 75 g/m²)  
25 Tabloid sheets (20 lb. US Bond, 75 g/m²)  
Scanner life  
5 years or 80,000 scans  
Copy Specification  
Speed  
26 pages per minute colour  
34 pages per minute monochrome  
Number of copies  
Up to 999  
Resolution  
Text, Text&Photo, Photo: 300 x 300dpi  
Extra Fine: 600 x 600 dpi  
Doc. Type  
Density  
Text, Text&Photo, Photo, Extra Fine  
7 levels  
Zoom  
25% to 400%  
Input tray  
Tray 1 / MP Tray / Tray 2 (optional) / Tray 3  
(optional)  
Edge erase  
5 to 50 mm (0.2 to 2 inches)  
-25 to +25 mm (-1 to +1 inch)  
Margin  
Paper saving (N-in-1)  
2-in-1  
4-in-1 (horizontal or vertical layout)  
8-in-1 (horizontal or vertical layout)  
Multiple image (Repeat) x2, x4, x8  
Sort (collate)  
Duplex copy  
Book copy  
Erase centre  
Mixed size  
Cont. scan  
Scan size  
ON/OFF  
OFF, 1->2 sides, 2->2 sides, 2->1 side  
OFF, Left, Right  
1 to 50 mm (0.8 to 2 inches)  
OFF/ON  
OFF/ON  
Auto, A3, B4, A4, A4(SEF), B5, B5(SEF), A5,  
A5(SEF), Letter, Letter(SEF), Tabloid, Legal 14,  
H.LTR  
Specifications > 170  
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ITEM  
SPECIFICATION  
Network Specification  
Connectivity  
Ethernet 100Base-TX/10Base-T auto-negotiation  
with RJ-45 connector  
Network protocol  
TCP/IP:  
Network layer - ARP, IP, ICMP, IPv6  
Transport layer - TCP, UDP  
Application layer - LPR, FTP, TELNET, HTTP, IPP,  
DHCP/BOOTP, SMTP, WINS, SNMPv1/v3  
NetBEUI:  
SMB, NetBIOS  
Netware:  
Remote printer mode (max. 8 print servers)  
Print server mode (max. 8 file server, 32 queues)  
Encrypted password support (in print server mode)  
NetWare6J/5J/4.1J (NDS, boundary)  
SNMP  
ETHERTALK:  
ELAP, AARP, DDP, AEP, NBP, ZIP, RTMP, ATP, PAP  
IEEE802.1X  
IEEE802.1X:  
EAP-TLS, PEAP  
Supported browsers  
Microsoft IE 4.1 or higher  
Netscape Navigator 4.0 or higher  
Configuration  
requirement  
IP address  
Subnet mask  
Gateway  
SMTP server/POP3 server  
FTP server  
Web server  
Fax Specification  
Circuits  
PSTN, PBX line  
Compatibility  
Super G3 and G3  
Transmission speed  
Line interface  
Under 3 sec (Super G3); 6 sec (G3)  
Dual RJ-11C (Line and TEL)  
MH, MR, MMR, JBIG  
Compression method  
Memory backup  
Image data memory  
Send capacity  
72 hours (after 48 hours full-charge)  
16 Mb (ITU-T; 1024 A4 sheets)  
Max. Tabloid (A3) width  
Max. 35.4 inches (900 mm) length  
Resolution:  
Standard  
Fine  
203 x 98 pi  
203 x 196 dpi  
203 x 196 dpi  
406 x 392 dpi  
Photo  
Extra fine  
Speed dials  
500  
Specifications > 171  
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ITEM  
SPECIFICATION  
Group dial  
Auto redial  
Sender ID  
Transmission:  
Broadcast  
Delayed  
32 groups  
Yes  
Yes (max. 22 characters)  
Yes (max. 530 transmissions)  
Yes (up to 100 transmissions; up to one month  
from current date/time)  
F code  
Yes, using ITU standard sub address and pass code  
Yes, using ITU standard sub address and pass code  
Yes, from a pc application via fax driver  
F code polling  
PC fax  
Receive:  
Memory  
Yes, receives even when printer error or paper out  
situation occurs  
Remote  
Yes  
F code  
Yes, using ITU standard sub address and pass code  
Yes  
Polling  
F code polling  
Yes, using ITU standard sub address and pass code  
E-mail Specification  
Communication protocol SMTP, MIME, POP3  
File formats:  
B&W  
PDF, TIFF  
Grey/Colour  
PDF, TIFF, JPEG, XPS  
Default file format  
Resolution  
PDF  
75, 100, 150, 200, 300, 400, 600 dpi  
200 dpi  
Default resolution  
Address book volume:  
Max. e-mail addresses  
Group  
500  
32  
Multiple recipients allow Yes  
Security check  
Yes  
Mail server  
SMTP, POP3  
authentication  
Supported mail server  
application  
Lotus Mail Server 5.0  
MS Exchange Server 2000  
RedHat 7.0 SendMail  
Supported LDAP server  
Windows 2000 Active Directory  
Windows NT 4.0 + MS Exchange 5.5  
Lotus Notes R5  
Specifications > 172  
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ITEM  
SPECIFICATION  
Supported mail  
application  
Microsoft Outlook 2000  
Microsoft Outlook Express 5.0  
Microsoft Outlook Express 6.0  
Netscape Messenger 4.7  
Netscape Messenger 4.73  
Eudora 4.3.2J  
Lotus Notes R5  
Filing Specification  
Communication protocol FTP, HTTP, CIFS  
File formats:  
B&W  
PDF, TIFF  
Grey/colour  
PDF, TIFF, JPEG, XPS  
Default file format  
Resolution  
PDF  
75, 100, 150, 200, 300, 400, 600 dpi  
Default resolution  
Max. number of profiles  
200 dpi  
50  
Printing  
Speed  
26 pages per minute colour  
34 pages per minute monochrome  
Resolution  
600 x 600 dpi  
600 x 1200 dpi  
Optical: 600 x 600 dpi  
Memory  
512 MB standard, upgradeable to 768 MB max.  
Paper capacity at  
20-lb. US Bond  
(75 g/m²)  
300 sheets in main tray  
100 sheets in multi purpose tray  
530 sheets in optional 2nd tray  
530 sheets in optional 3rd tray  
Paper weight  
Paper output  
Minimum, all trays: 17 lb. US Bond (64 g/m²)  
Maximum:  
• Main Tray: 32 lb. US Bond (120 g/m²)  
• MP Tray: 53 lb. US Bond (200 g/m²)  
• Optional Trays 2 and 3: 47 lb. US Bond (176g/  
m²)  
250 sheets in face down (top) stacker @ <20 lb.  
US Bond (75 g/m²)  
100 sheets in face up (rear) stacker @ <20 lb. US  
Bond (75 g/m²  
Printer life  
Duty cycle  
600,000 pages or 5 years  
50,000 pages per month max. for 1 year; 10,000  
pages per month average (5% duty)  
Toner life, CMYK,  
(ISO/IEC19798)  
10,000 images  
Specifications > 173  
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ITEM  
SPECIFICATION  
Image drum life  
Belt life  
20,000 pages at 3 pages per job  
80,000 letter pages at 3 pages per job  
100,000 letter pages  
Fuser life  
This device is not intended for use at visual display workplaces in compliance with  
BildscharbV.  
Specifications > 174  
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Appendix A - Moving and transporting  
Moving Your System  
1.  
Enable mirror carriage transfer mode:  
(a) Press the SETUP button on the control panel.  
(b) On the touch screen, press Admin Setup.  
(c) Enter the administrator password and press Enter.  
(d) Press User Install.  
(e) Press the arrow symbol twice to view page 3 of the User Install screen.  
(f)  
Press Mirror Carriage mode.  
(g) At the prompt, press Yes to confirm.  
(h) If necessary, remove plugs (1) from the scanner lock locations as shown.  
1
(i)  
Using the tool provided (2), lock the scanner at the two locations as shown.  
2
Appendix A - Moving and transporting > 175  
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(j)  
On the touch screen, press Close.  
(k) Press the SETUP button on the control panel.  
(l) On the touch screen, press Shutdown.  
(m) On the touch screen, press Yes to confirm shutdown.  
Turn off the MFP and disconnect or remove the following:  
• Power cord, earth wire  
2.  
3.  
• Printer cable  
• Paper in the paper cassette  
Move the MFP to the new location.  
WARNING!  
This product is heavy; a minimum of three people are required to  
lift it safely.  
NOTE  
Be sure to unlock the scanner before turning on the MFP after transportation  
and then disable the mirror carriage transfer mode.  
Appendix A - Moving and transporting > 176  
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Transporting Your System  
WARNING!  
Your MFP is a precision machine and can be damaged during  
transportation if packaged incorrectly.  
NOTE  
If your machine is equipped with the additional paper tray(s) and cabinet,  
remove these before transporting. Refer to “Additional Paper Trays and  
Storage Cabinet” on page 137; the removal process is the reverse of the  
installation procedure.  
1.  
Enable mirror carriage transfer mode:  
(a) Press the SETUP button on the control panel.  
(b) On the touch screen, press Admin Setup.  
(c) Enter the administrator password and press Enter.  
(d) Press User Install.  
(e) Press the arrow symbol twice to view page 3 of the User Install screen.  
(f)  
Press Mirror Carriage mode.  
(g) At the prompt, press Yes to confirm.  
(h) If necessary, remove plugs (1) from the scanner lock locations as shown.  
1
Appendix A - Moving and transporting > 177  
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(i)  
Using the tool provided (2), lock the scanner at the two locations as shown.  
2
(j)  
On the touch screen, press Enter.  
(k) Press the SETUP button on the control panel.  
(l) On the touch screen, press Shutdown.  
(m) On the touch screen, press Yes to confirm shutdown.  
Turn off the MFP and disconnect or remove the following:  
• Power cord, earth wire  
2.  
3.  
• Printer cable  
• Paper in the paper cassette  
Pull the lever (a) firmly to release the lock and then gently raise the scanner (b).  
Appendix A - Moving and transporting > 178  
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4.  
Press the cover release (a) and open the top cover (b) fully.  
a
WARNING!  
If the MFP has been powered on, the fuser will be hot. This area is  
clearly labelled. Do not touch.  
5.  
Lift each of the image drum units out of the MFP and place them on a flat table.  
CAUTION!  
The green image drum surface at the base of each cartridge is very  
delicate and light sensitive. Do not touch it and do not expose it to  
normal room light for more than 5 minutes. Never expose the drum  
to direct sunlight or very bright room lighting.  
6.  
Tape each junction of the image drum and toner cartridges with vinyl tape (1).  
1
7.  
8.  
Re-install the image drum units back into the MFP.  
Close the top cover and press down firmly so that the cover latches closed.  
Appendix A - Moving and transporting > 179  
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9.  
Gently lower the scanner.  
10. Protect the MFP with cushion pads and put it in a box.  
NOTE  
It is recommended that you use the original box and packaging if available.  
WARNING!  
This product is heavy; a minimum of three people are required to  
lift it safely.  
NOTE  
Be sure to unlock the scanner before turning on the MFP after transportation  
and then disable the mirror carriage transfer mode.  
Appendix A - Moving and transporting > 180  
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