Scan to Network and Scan to Network
Premium
Administrator's Guide
Important: This guide is intended for MX6500e.
March 2013
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Overview
3
Overview
Scan to Network lets users scan their documents to network destinations specified by the administrator.
After establishing the destinations (shared network folders) in the network, complete the setup process by installing
and configuring the application on the scanner.
The application includes the following advanced features:
• Advanced Imaging—Users can auto‑crop, despeckle, or deskew images, or remove blank pages.
• Advanced Scan Preview—In addition to disabling the scan preview or allowing a preview of the first page,
administrators can enable a preview for all pages. When Advanced Scan Preview is enabled, the user has additional
options available from the preview screen, such as automatic and manual crop, page rotation, contrast, darkness,
and page addition or removal.
• Custom prompting—Administrators can enter custom prompts that will appear on the scanner home screen before
a user scans a document. The information collected from the prompts is included in the scan index file and can be
added to the file name of the scanned document.
• Custom file names—After creating bar code templates or custom prompts, administrators can choose to include
this information in the file name of the scanned document.
• Page Break—This enables the scanner to break a job based on a set of number of pages per file specified by the
administrator or in the page break bar code template.
• Bar Code Discovery—This lets administrators create bar code templates to specify the location and type of bar code
that users will frequently scan. The bar code template can then be added to a scan destination to reduce the amount
of time it takes to scan and identify bar codes on a scanner. The bar code information collected in the scan is included
in the scan index file and can be added to the file name of the scanned document.
Note: Make sure that the page containing the bar code is placed on the scanner glass or loaded into the ADF the
same way as the bar code was recognized by the Bar Code Discovery.
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Configuring Scan to Network
4
Configuring Scan to Network
Configuring a destination
1 From the Embedded Web Server, click Settings > Apps > Apps Management.
2 From the list of installed applications, click the name of the application.
3 Under Scan Destination, click Add.
Note: You can also edit or delete existing destinations.
4 Type a name for the destination and other appropriate information.
5 Select Network Folder or FTP Address, and then configure the selected destination.
6 Under Authentication Options, select whether to require user authentication for this destination.
Note: The credentials are used to access the network destination.
7 In the sections that follow, adjust the settings, if necessary:
• Select check boxes to allow users to modify settings.
• Use radio buttons and drop‑down menus to specify the default settings.
8 Click OK > Apply.
Using the “Set up Scan to Network” feature
1 From the Embedded Web Server, click Set up Scan to Network.
2 Under Scan Destination, click Add.
Note: You can also edit or delete existing destinations.
3 Type the appropriate information to successfully create a destination.
4 Under Authentication Options, select whether to require user authentication for this destination.
Note: The credentials are used to access the network destination.
5 Click OK.
Configuring destination settings
Name
Type a name for the destination.
Location
Select Network Folder or FTP, and then configure the selected destination.
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Configuring Scan to Network
5
Notes:
• To use the LDAP features, the scanner must be configured to use an LDAP server. For more information, see
• For a list of protocols used or required by the application, see the Readme file.
Network Folder settings and their descriptions
Use
To
Address
Type the server name or IP address of the network folder in the \\server\shareformat.
LDAP Path Attribute Type the path attribute for the LDAP server.
Path Suffix
Type the path suffix for the LDAP server.
LDAP User ID
Attribute
Type the attribute for the User ID on the LDAP server. This setting will not be visible until something
is typed in the LDAP Path Attribute field.
Domain
Type the Windows domain for the destination if the destination resides within a different Windows
domain than the scanner.
WINS Server
Broadcast Address
Type the WINS Server address if the scanner has difficulty connecting with a network folder
destination.
Type the network broadcast address if the scanner has difficulty connecting with a network folder
destination.
FTP settings and their descriptions
Use
To
Address
Port
Type the server name or IP address of the network folder in the \\server\shareformat.
Type the port number that the MFP uses to communicate with the FTP server.
LDAP Path Attribute Type the path attribute for the LDAP server.
Path Suffix
Type the path suffix for the LDAP server.
LDAP User ID
Attribute
Type the attribute for the User ID on the LDAP server. This setting will not be visible until something
is typed in the LDAP Path Attribute field.
Authentication Options
Use
To
Use Kerberos authentication Use a Kerberos ticket to authenticate to network destinations.
Note: This option is available only if the location is set to Network Folder.
Guest (Network
Allow the user to access the destination without prompting for authentication credentials.
Folder)/Anonymous (FTP)
Use MFP authentication
credentials
Promptthe user to enterthe authentication credentialsset on the scanner when theyaccess
the application from the scanner control panel. The authentication settings for the scanner
must be configured appropriately for this option to work correctly.
Note: Select this option if your scanner has been configured to use access controls and a
security template has been assigned to the “Device Apps” access control. For more
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Configuring Scan to Network
6
Use
To
Prompt for username and
password
Prompt the user to enter authentication credentials.
Note: Do not select this option if your scanner has been configured to use access
controls.
Use static username and
password
Use the authentication credentials for the destination as specified in the Username and
Password fields, without requiring the user to enter them at the touch screen.
Scan Settings
Adjust the settings in this section to determine the default settings that will be used for each scan.
1 Select the option or use the drop‑down menu next to each setting to set the default value.
2 If you want to allow users to modify the default values from the scanner, then select the check box next to the
appropriate feature. If you want to prevent users from modifying the default settings, then clear the check box.
Select
To
Paper size
Orientation
Specify the paper size of the original document.
Specify whether the original document is in portrait or
landscape orientation. Select Portrait if the height of the
page is greater than the width; select Landscape if the width
of the page is greater than the height.
Content
Specify thecontent of theoriginal document to enhancescan
quality.
• Text—This scans original documents that are mostly text
or line art.
• Text/Photo—This scans original documents that are a
mixture of text and graphics or pictures.
• Photo—This scans original documents that are high-
quality photographs or inkjet prints.
• Graphics—This scans original documents that are mostly
business‑type graphics, such as pie charts, bar charts, and
animations.
Sides (Duplex)
Allow users to scan one‑sided or two‑sided documents.
• 1 Sided—This scans one‑sided documents.
• 2 Sided ‑ Short Edge—This scans two‑sided documents
that are bound along the short edge of the paper.
• 2 Sided ‑ Long Edge—This scans two‑sided documents
that are bound along the long edge of the paper.
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Configuring Scan to Network
7
Select
To
Format
Specify the output for the scanned image.
Note: The Secure PDF file format is not available on devices
running the Embedded Solutions Framework (eSF) version
1.2.
• TIFF—This creates multiple files or a single file. The file
size is usually larger than an equivalent JPEG.
Note: If Multi-page TIFF is turned off in the Settings
menu of the Embedded Web Server, then this option
saves one page in each file.
• JPEG—This creates and attaches a separate file for each
page of the original document, viewable on most Web
browsers and graphics programs.
• PDF—This creates a single file with multiple pages,
viewable on Adobe Reader.
• Secure PDF—This creates an encrypted PDF file that
protects the file contents from unauthorized access.
• XPS—This creates a single XPS file with multiple pages,
viewable on an Internet Explorer–hosted viewer and
the .NET Framework, or by downloading a third‑party
standalone viewer.
Resolution
Adjust the quality of the scanned document. If users will be
scanning photographs, drawings with fine lines, or
documents with very small text, then increase the resolution
setting.
Notes:
• Higher resolution settings result in larger files.
• The maximum scan resolution for color images is
300 dpi, and the maximum for grayscale images is
600 dpi.
Color
Determineif the documentwillbe scanned in color or in black
and white.
Custom Job
Edge to Edge
Contrast
Scan documents of mixed paper sizes into a single file.
Determine if the document will be scanned edge to edge.
Increase or decrease the difference between lights and darks
in a scanned image.
Darkness
Adjust how light or dark images will turn out in relation to
the original document.
Shadow Detail
Background Removal
Increase or decrease the amount of detail in shadows on a
scanned image.
Lighten or darken the background of a scanned image.
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Configuring Scan to Network
8
Select
To
Scan Preview
Determine if the user should see a scan preview of the first
page or not (Off).
If Advanced Scan Preview is enabled, then the user has
additional options available from the preview screen, such
as automatic and manual crop, rotate pages, contrast, and
darkness.
Custom Prompts
With custom prompts, you can require input from users, or deliver messages to them, through the scanner control
panel. To add a custom prompt:
1 Under Custom Prompts, select Enable Custom Prompts.
2 Click Add.
3 From the drop‑down list, select the type of custom prompt you want to add.
4 Adjust the settings, and then click Save.
5 Use the up and down arrows to arrange the prompts in the order you want them to appear to the user.
You can add six types of prompts to each destination. Required fields are in italics.
Select
String
To
Require users to enter a text string, such as a user ID.
• Name—This is the name of the prompt. This will not appear on the scanner display.
• Prompt Text—This is the text that will appear on the scanner display.
• Default Value—Type a default value for the prompt response. Users can keep this response or create their
own.
• Minimum Length—This is the minimum number of characters users will be allowed to enter in response to
the Prompt Text.
• Maximum Length—This is the maximum number of characters users will be allowed to enter in response
to the Prompt Text.
• Password (Mask Characters)—If this is set to Yes, then asterisks are shown for each character entered.
Integer
Require users to enter a numeric value, such as a PIN.
• Name—This is the name of the prompt. This will not appear on the scanner display.
• Prompt Text—This is the text that will appear on the scanner display.
• Default Value—Enter a default value for the prompt response. Users can keep this response or create their
own.
• Minimum—This is the minimum value users will be allowed to enter in response to the Prompt Text.
• Maximum—This is the maximum value users will be allowed to enter in response to the Prompt Text.
• Password (Mask Numbers)—If this is set to Yes, then asterisks are shown for each number entered.
Message Deliver a message on the scanner display. This requires no user input.
• Name—This is the name of the prompt. This will not appear on the scanner display.
• Prompt Text—This is the text that will appear on the scanner display.
• Justification—This determines how the text will be aligned on the scanner display (Center, Left, or Right).
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Configuring Scan to Network
9
Select
To
Multiple Allow users to make multiple selections from a list of options.
Select
• Name—This is the name of the prompt. This will not appear on the scanner display.
• Prompt Text—This is the text that will appear on the scanner display.
• Items—This is the list of choices that will be shown to users. Items in this field should be separated by
commas.
Single
Select
Require users to make a single selection from a list of options.
• Name—This is the name of the prompt. This will not appear on the scanner display.
• Prompt Text—This is the text that will appear on the scanner display.
• Items—This is the list of choices that will be shown to users. Items in this field should be separated by
commas.
• Default Item Position (Starts at 0)—This determines which item will be the default selection. Type 0to
indicate that the first item in the list is the default. Leave this field blank if you want no default selection.
Boolean
Require users to choose whether an option is true or false.
• Name—This is the name of the prompt. This will not appear on the scanner display.
• Prompt Text—This is the text that will appear on the scanner display.
• Default Value—This determines the default value that will be shown to users on the scanner display. Choose
True or False.
Bar code
Notes:
• Bar code templates must be created using Bar Code Discovery. For more information on creating bar code
templates, see the documentation that came with the application.
• The application scans for bar codes before performing any other operations, including blank page removal.
Remove any blank pages from the document before scanning if bar codes are enabled.
• Make sure that the page containing the bar code is placed on the scanner glass or loaded into the ADF the same
way as the bar code was recognized by the Bar Code Discovery.
Select
To
Enable bar codes on first Enable the scanner to recognize bar code templates on the first page of a scanned document.
page Select existing bar code templates from the “Choose a template” list.
Enable bar codes on other Enable the scanner to recognize bar code templates on subsequent pages of a scanned
pages
document. Select existing bar code templates from the “Choose a template” list.
Page Break
Page Break lets you create multiple files based on numeric values specified by the administrator or in a first page bar
code template. To break a job to multiple files using bar code, make sure there are more than one matching bar code
templates stacked between pagesinaddition to the oneprovided asthefirst page. Thus, the matching bar codetemplate
marks the beginning of a new job.
Note: This feature does not work with JPEG and multiple‑page TIF file formats.
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Configuring Scan to Network
10
Select
To
Enable Page
Break
Enable the scanner to break a job to multiple jobs.
Number of
pages between
jobs
Allow users to specify the number of page per file.
Note: This setting is enabled only when Enable Page Break is selected.
Barcode
Enable the scanner to break a job based on a bar code specified in the first page bar code template. For
Notes:
• Select the Enable bar codes on first page check box in the Bar code section to enable bar code
page break.
• If you want to include the bar code page template, then select the Include Barcode page check
box.
• This setting is enabled only when Enable Page Break is selected.
File
Note: To avoid errors, make sure you select either Append time stamp or Over‑write existing file. If neither of these
settings is selected, and a file using the default file name already exists in the destination, then the application will
not be able to save the new scan to the destination, and an error may occur.
Use
To
Name
Type a default base name for the scan file. The file extension is generated
automatically according to the value of the Format field in the Scan Settings
section.
Allow user to enter file name
Append time stamp
Allow users to override the default file name.
Add a time signature to the file name when saving a file.
Automatically replace an existing file of the same name.
Over‑write existing file
Enable Custom Filename
Include information collected from custom prompts or bar code templates
as part of the scan file name.
1 Select an option from the Available list.
2 Click the right arrow to add the option to the file name.
3 Use the up and down arrows to arrange the options in the order you
want them to appear.
Other Options
Select
To
Enable basic XML index file Generate a basic XML index file in the destination folder. The index lists details about the scan
job, such as the user (if authentication is turned on) and the scan settings (except for custom
scan jobs, which have no uniform scan settings). The administrator can use this file to write
files, or use an external application to move or handle files.
Allow user to navigate
through folders
Let users browse through subfolders within the destination folder and select where to save
their scan job.
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Configuring Scan to Network
11
Select
To
Allow user to create folder Let users create a subfolder within the destination folder and save their scan job.
Start in username folder
(create if it doesn't exist)
Save each user's scanned documents in a subfolder named for their user name within the
destination folder.
Scan Confirmation Page
Select
To
Include Thumbnail Include a thumbnail of only the first page, all pages, or none at all (Off) with the scan confirmation
page.
Print Confirmation Determine if a confirmation page will be printed after a scan job. Select Allow User to Choose to let
Page the user choose whether to print a confirmation page or not.
Email Confirmation E‑mail a confirmation page. To include the status of the associated scan in the subject line of the e-
mail message, select Append scan status to Subject line.
Note: When Email Confirmation is used, the scanner must be configured to use an e-mail server.
For more information, see the documentation that came with your scanner.
Configuring LDAP
If your network uses LDAP, then the scanner may be required to connect to the LDAP authentication server to retrieve
network share or FTP path information for network destinations.
Notes:
• If your scanner has been configured to use LDAP authentication for user access, then some or all of the needed
settings may have been configured previously.
• Modifying or deleting an existing LDAP profile can affect user access to the scanner or to individual scanner
functions.
Address Book Setup
1 From the Embedded Web Server, click Settings > Security > Security Setup.
2 In the Advanced Security Setup section, click LDAP > Address Book Setup.
3 Configure or verify the following settings:
• Server Address—This is the IP address or host name of the LDAP server where authentication will be performed.
• Server Port—This is the port number the Embedded Web Server will use to communicate with the LDAP server.
The default port is 389.
• Use SSL/TLS—Make sure you select None for this setting.
• LDAP Certificate Verification—Make sure you Select Allow for this setting.
• Use GSSAPI—Make sure the check box is cleared.
• Mail Attribute—This is the mail attribute of the LDAP server.
• Search Base—This is the search base used on the LDAP server.
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Configuring Scan to Network
12
• Search Timeout—This can be from 5 to 300 seconds.
• Use user credentials—Make sure the check box is cleared.
4 Click Submit to save changes or Reset Form to clear all fields.
Device Credentials
1 From the Embedded Web Server, click Settings > Security > Security Setup.
2 In the Advanced Security Setup section, click LDAP > Address Book Setup > Device Credentials.
3 Configure or verify the following settings:
• Anonymous LDAP Bind—Make sure this check box is cleared.
• Distinguished Name—This is the distinguished name of the print server or servers.
• MFP's Password—This is the password for the print servers.
4 Click Submit to save changes or Reset Form to clear all fields.
Specifying the Domain Search Order
Your scanner will use the Domain Search Order list to locate devices and resources residing in different domains on
your network.
1 From the Embedded Web Server, click Settings > Network/Ports > TCP/IP.
2 In the Domain Search Order box, type the names of all domains found on your network.
3 Click Submit.
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Using Scan to Network
13
Using Scan to Network
Scanning documents
1 Load the document into the scanner.
Note: Documents may be loaded into the automatic document feeder (ADF) or on the scanner glass. For
information on the different methods of loading documents, see the User's Guide that came with the scanner.
2 From the scanner home screen, touch the application icon.
3 If prompted, enter your authentication credentials.
4 Select the destination where you want to receive the scanneddocument. If prompted, enter the credentials required
to access the destination. Contact your system support person for login information.
5 Some additional job options may be available depending on how the application has been configured. Follow the
instructions on the screen to update the options. Contact your system support person for more information on
each option.
6 Touch Scan It or Send It. Depending on how the application has been configured, you may have the option to
preview and make adjustments to scanned pages.
7 To scan additional documents, load the next document, and then do one of the following from the confirmation
screen:
• Touch Yes, to same destination to scan the document to the previous destination.
• Touch Yes, to a different destination to scan the document to a different destination.
• Touch No to finish the scan job and return to the scanner home screen.
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Troubleshooting
14
Troubleshooting
Scan to Network troubleshooting
The application icon is missing from the home screen
For the application to work, at least one valid destination must be enabled. If no valid destinations are available, then
the application icon will disappear from the home screen.
To display the application icon when no destinations are available:
1 From the application configuration settings, under Home Screen Button, select Always show button under Display
Option.
2 Click Apply.
An application error has occurred
Try one or more of the following:
CHECK THE SYSTEM LOG
1 Obtain the scanner IP address:
• From the scanner home screen
• From the TCP/IP section in the Network/Ports menu
• By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
2 Open a Web browser, and then type the scanner IP address in the address field.
The Embedded Web Server appears.
3 From the navigation menu on the left, click Settings > Apps > Apps Management.
4 Click the System tab > Log.
5 From the Filter menu, select an application status.
6 From the application menu, select an application, and then click Submit.
ADJUST THE SCAN SETTINGS
In the application configuration settings, select a lower scan resolution. You can select Off or a lower resolution from
the Scan Color menu.
CONTACT YOUR SOLUTIONS PROVIDER
If you still cannot isolate the problem, then contact your solutions provider for additional help.
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Troubleshooting
15
A network destination stopped working or is invalid
Try one or more of the following:
MAKE SURE DESTINATION IS SHARED AND HAS A VALID NETWORK ADDRESS
Check that the folder or source file is set to be shared across the network.
If the destination has been moved, then the network address may have changed. The destination network address
can be accessed from the Embedded Web Server.
MAKE SURE THE SCANNER IS CONNECTED TO THE NETWORK
Make sure that all appropriate network cables are securely connected and that the network settings of the scanner
are correctly configured. For information on networking the scanner, see the Networking Guide on the Software and
Documentation CD that came with the scanner.
MAKE SURE THE USER NAME AND PASSWORD IS CORRECT
Make sure you typed the correct user name and password needed to connect to the destination folder.
IF THE SOURCE FILE AND SCANNER RESIDE IN DIFFERENT DOMAINS, THEN MAKE SURE THE DOMAIN
INFORMATION IS SPECIFIED
If the source file exists within a different domain than the scanner, then you can edit the destination from the
application configuration page and enter the appropriate domain information in the Network Address and Network
Domain fields. If you do not know the network address of the computer where your source file resides, then consult
your system support person.
You can also add the domain name to the Domain Search Order list under the scanner network setup.
CHECK THE SYSTEM LOG FOR RELEVANT DETAILS
1 Obtain the scanner IP address:
• From the scanner home screen
• From the TCP/IP section in the Network/Ports menu
• By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
2 Open a Web browser, and then type the scanner IP address in the address field.
The Embedded Web Server page appears.
3 From the navigation menu on the left, click Settings > Apps > Apps Management.
4 Click the System tab > Log.
5 From the Filter menu, select an application status.
6 From the Application menu, select an application, and then click Submit.
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Troubleshooting
16
Scanner cannot scan to the selected destination
MAKE SURE THE DESTINATION IS VALID
Verify that the destination is valid in the application configuration settings.
If the destination has been moved, then the network address may have changed. The destination network address
can be accessed from the Embedded Web Server.
IF THE SCANNER AND DESTINATION RESIDE IN DIFFERENT DOMAINS, THEN MAKE SURE THE DOMAIN
INFORMATION IS SPECIFIED
If the destination exists within a different Windows domain than the scanner, then you can edit the destination from
the application configuration page and enter the appropriate Windows domain information in the domain field as
part of the Network Folder Address. You can also add the domain name to the Domain Search Order list under the
scanner network setup.
MAKE SURE THE FIREWALL SOFTWARE IS ALLOWING COMMUNICATION
If the destination resides on a computer that uses a newer version of the Windows operating system (Windows XP
or later), and the Windows Firewall is enabled, then the scanner may have difficulty sending information to the
destination if the destination and the scanner reside on different subnets. The Windows Firewall must either be
configured to allow communication with the subnet the scanner resides on, or the destination should be set up on
the same subnet as the scanner. For more information, contact your system support person.
MAKE SURE A FILE WITH THE DEFAULT FILE NAME DOES NOT ALREADY EXIST IN THE DESTINATION
If the three configuration settings for the File Name section of the application configuration page are not selected
(allow user to enter file name; append time stamp; overwrite existing file), and a file using the default file name
already exists within the destination, then there will be no method in place to distinguish the newly scanned file from
the file present in the destination. The scanner will not be able to overwrite the old file, the new file will not receive
a time stamp to differentiate it from the old file, and the user will not be able to give the new file a different name.
In this case, the old file must either be removed from the destination, or one of the previously mentioned settings
must be turned on.
MAKE SURE THE NETWORK IS FUNCTIONING AND THE SCANNER CAN COMMUNICATE
Verify all network connections and that the network settings of the scanner are configured appropriately. For
information on networking the scanner, see the Networking Guide on the Software and Documentation CD that came
with the scanner.
FOR NETWORKS USING LDAP AUTHENTICATION, MAKE SURE LDAP SETTINGS HAVE BEEN CONFIGURED
CORRECTLY
Verify that LDAP settings are configured appropriately in your scanner setup, and in the setup dialog. For more
information on LDAP settings, contact your system support person.
MAKE SURE YOU HAVE PERMISSION TO SAVE SCANS TO THIS DESTINATION
On the application Edit Destination screen, clear the contents of the Path Suffix field; or on the destination server,
change the user home folder to match the contents of the Path Suffix field.
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Troubleshooting
17
An error occurs when opening a secure PDF file
MAKE SURE THE PDF VERSION FOR THE DEVICE IS NOT SET TO A‑1A
1 From the Embedded Web Server, click Settings > E‑mail/FTP Settings > E‑mail Settings.
2 Under E‑mail Settings, select a PDF version other than A‑1a.
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Appendix
18
Appendix
Configuring applications using the Embedded Web Server
The application can be manually configured using the Embedded Web Server of a device. However, the setup procedure
has to be completed for each device running the application. Setting up the application using the Embedded Web Server
is recommended for networks where a relatively small number of devices will be used.
Accessing application configuration settings using the Embedded Web Server
1 Obtain the scanner IP address:
• From the scanner home screen
• From the TCP/IP section in the Network/Ports menu
• By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
2 Open a Web browser, and then type the scanner IP address in the address field.
The Embedded Web Server appears.
3 From the navigation menu on the left, click Settings > Apps > Apps Management.
4 From the list of installed applications, click the application you want to configure, and then click Configure.
Customizing the display icon
1 Access the application configuration settings from the Embedded Web Server.
2 From the Configure page, add or edit a profile, and then change the settings if necessary:
• Button Text or Text—Type up to 20 characters that will appear above the profile button on the scanner home
screen. This field is optional.
• Button Icon or Icon—Browse to a new image file that represents the profile on the scanner home screen. This
field is optional.
• Button Icon when pressed or Icon when pressed—Browse to a new image file that will appear while the profile
icon is being pressed. This field is optional.
3 Save or discard your changes.
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Appendix
19
Exporting and importing configuration files
Note: When you export a configuration file for this application, any bar code templates created with Bar Code
Discovery will be included in the file. This applies to bar code templates associated with a destination.
Exporting and importing a configuration using the Embedded Web Server
You can export configuration settings into a text file, and then import it to apply the settings to other devices.
1 From the Embedded Web Server, click Settings > Apps > Apps Management.
2 From the list of installed applications, click the name of the application you want to configure.
3 Click Configure, and then do one of the following:
• To export a configuration to a file, click Export, and then follow the instructions on the computer screen to save
the configuration file.
Notes:
– If a JVM Out of Memoryerror occurs, then repeat the export process until the configuration file is
saved.
– When you export a configuration file, the password specified in the Authentication Options section will
be excluded.
• To import a configuration from a file, click Import, and then browse to the saved configuration file that was
exported from a previously configured device.
Notes:
– Before importing the configuration file, you can choose to preview it first.
– When you import a configuration file with a static user name and password authentication, you must
first reconfigure the password to be able to use the authentication credentials for the destination. For
more information, see authentication-options-topic.
– If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click Apply.
Checking which version of the Embedded Solutions Framework
is installed on a scanner
1 Obtain the scanner IP address:
• From the scanner home screen
• From the TCP/IP section in the Network/Ports menu
• By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
2 Open a Web browser, and then type the scanner IP address in the address field.
3 From the Embedded Web Server, click Reports > Device Settings.
4 Scroll down until you see “Embedded Solutions” (usually found near the bottom).
5 In the Embedded Solutions section, note the value next to “Framework =”. This signifies the installed version.
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Appendix
20
Changing the PDF version
Note: In compliance with ISO standards, PDF/A is incompatible with the Secure PDF setting for the application. If you
enable PDF/A, select PDF in the application settings.
1 From the Embedded Web Server, click Settings or Configuration.
2 Click E‑mail/FTP Settings > E‑mail Settings.
3 Under E‑mail Settings, select the PDF version.
Supported bar codes
• Code 11
• Code 128
• Code 32
• Code 39
• Code 93
• Data Matrix
• EAN-13
• EAN-8
• Interleaved 2 of 5
• ITF-14
• Patch Code
• PDF 417
• Planet
• PostNet
• QR
• RM4SCC
• RSS-14
• RSS Limited
• Telepen
• UPC A
• UPC E
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Notices
21
Notices
Edition notice
March 2013
The following paragraph does not apply to any country where such provisions are inconsistent with local law:
LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain
transactions; therefore, this statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the
information herein; these changes will be incorporated in later editions. Improvements or changes in the products or
the programs described may be made at any time.
References in this publication to products, programs, or services do not imply that the manufacturer intends to make
these available in all countries in which it operates. Any reference to a product, program, or service is not intended to
state or imply that only that product, program, or service may be used. Any functionally equivalent product, program,
or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification
of operation in conjunction with other products, programs, or services, except those expressly designated by the
manufacturer, are the user’s responsibility.
© 2013 Lexmark International, Inc.
All rights reserved.
GOVERNMENT END USERS
The Software Program and any related documentation are "Commercial Items," as that term is defined in 48 C.F.R.
2.101, "Computer Software" and "Commercial Computer Software Documentation," as such terms are used in 48 C.F.R.
12.212or48C.F.R.227.7202,asapplicable. Consistentwith48C.F.R. 12.212or48C.F.R. 227.7202-1through227.7207-4,
as applicable, the Commercial Computer Software and Commercial Software Documentation are licensed to the U.S.
Government end users (a) only as Commercial Items and (b) with only those rights as are granted to all other end users
pursuant to the terms and conditions herein.
Trademarks
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United
States and/or other countries.
All other trademarks are the property of their respective owners.
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Index
22
Index
scanner cannot scan to selected
destination 16
scanning documents 13
A
E
accessing application configuration
settings
Embedded Solutions Framework
Embedded Web Server
accessing application
using the Embedded Web
Server 18
Address Book Setup
application configuration settings
accessing 18
T
troubleshooting
error occurs when opening a secure
PDF 17
exporting a configuration
using the Embedded Web
Server 19
a network destination stopped
an application error has
occurred 14
error occurs when opening a
scanner cannot scan to selected
destination 16
application error 14
exporting a configuration using the
B
bar codes
configuring 9
supported 20
I
importing a configuration
using the Embedded Web
Server 19
C
configuring
importing a configuration using the
L
LDAP
configuring 11
D
destination
N
adding 4
deleting 4
editing 4
destination settings
network destination stopped
notices 21
O
overview
location 4
name 4
P
Device Credentials
display icon
page break
configuring 9
PDF version
changing 20
PDF/A
enabling 20
customizing 18
documents
scanning 13
Domain Search Order
specifying 11
S
Scan to Network
overview 3
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