X644e and X646e
Menus and Messages Guide
January 2006
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
© 2006 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550
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Contents
Chapter 1: Using MFP menus ............................................................................................ 5
Understanding the multifunction printer (MFP) control panel ...........................................................................5
Home screen ............................................................................................................................................7
Using the LCD touch-screen buttons .............................................................................................................10
Sample screen one .................................................................................................................................11
Information on LCD touch-screen buttons ..............................................................................................11
Sample screen two .................................................................................................................................13
Information on LCD touch-screen buttons ..............................................................................................13
Other LCD touch-screen buttons ............................................................................................................15
Features .................................................................................................................................................16
Menus ............................................................................................................................................................17
Menu map ...............................................................................................................................................17
Paper Menu ...................................................................................................................................................18
Default Source ........................................................................................................................................18
Paper Size/Type .....................................................................................................................................18
Configure MP ..........................................................................................................................................21
Envelope Enhance .................................................................................................................................21
Substitute Size ........................................................................................................................................22
Paper Weight ..........................................................................................................................................23
Paper Loading ........................................................................................................................................24
Custom Types ........................................................................................................................................24
Custom Names .......................................................................................................................................24
Universal Setup ......................................................................................................................................25
Reports ..........................................................................................................................................................25
Network/Ports ................................................................................................................................................27
TCP/IP ....................................................................................................................................................27
IPv6 ........................................................................................................................................................29
E-mail Server Setup ...............................................................................................................................30
Wireless ..................................................................................................................................................32
Standard Network or Network <x> .........................................................................................................32
Standard USB or USB <x> .....................................................................................................................33
Standard Parallel or Parallel <x> ............................................................................................................35
Serial <x> ...............................................................................................................................................37
NetWare .................................................................................................................................................39
AppleTalk ................................................................................................................................................40
LexLink ...................................................................................................................................................41
Settings ..........................................................................................................................................................41
General Settings .....................................................................................................................................41
Copy Settings .........................................................................................................................................47
Fax Settings ............................................................................................................................................51
E-mail Settings ......................................................................................................................................60
FTP Settings ...........................................................................................................................................64
Print Settings ..........................................................................................................................................67
Security ...................................................................................................................................................81
Set Date and Time ..................................................................................................................................88
3
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Help Pages ....................................................................................................................................................89
Manage Shortcuts ..........................................................................................................................................90
Chapter 2: Understanding MFP messages ..................................................................... 92
Status messages ...........................................................................................................................................92
Fax status messages .....................................................................................................................................95
Cancel jobs messages ...................................................................................................................................95
Password and PIN messages ........................................................................................................................95
Copy, e-mail, fax, FTP, and scan button messages ......................................................................................96
Attendance messages ...................................................................................................................................96
Functions disabled transitional messages ...................................................................................................110
4
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1
Using MFP menus
Understanding the multifunction printer (MFP) control panel
Most print settings can be changed from the application in use or the print driver. Settings changed from the application or
print driver apply only to the job being sent to the MFP.
Changes made to print settings from an application override changes made from the control panel.
If a setting cannot be changed from the application, use the MFP control panel, MarkVision™ Professional, or the
Embedded Web Server (EWS) pages. Changing a setting from any of these makes that setting the user default.
The MFP control panel consists of:
1
2
ABC
DEF
3
GHI
JKL
MNO
PQRS
TUV
WXYZ
4
5
11
10
9
6
7
8
Using MFP menus
5
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Using MFP menus
Callout
1
Control panel item
Function
LCD
A liquid crystal display (LCD) which shows home screen
buttons, menus, menu items, and values. Allows for
making selections within Copy, Fax, and so on.
2
Indicator light
Gives information about the status of the MFP using the
colors red and green.
Status
Indicates
Off
MFP power is off.
Blinking green MFP is warming up, processing data,
or printing a job.
Solid green
Solid red
MFP is on, but idle.
Operator intervention is required.
3
4
0–9
Press these buttons to enter numbers when the LCD
screen has a field that accepts the entry of numbers.
Also, use these buttons to dial phone numbers for faxes.
Note: Referred to as the numeric
keypad.
Note: If a number is pressed while on the home screen
without pressing the # button first, the Copy menu opens
and changes the Copy Quantity.
# (Pound or number character)
Press this button:
• For a shortcut identifier.
• Within phone numbers. For a Fax number with a #,
enter it twice — ##.
• From the home screen, the Fax Destination List menu
item, E-mail Destination List menu item, or Profile List
menu item to access shortcuts.
5
Dial Pause
Press to cause a two- or three-second dial pause in a fax
number. The button only functions within the Fax menu or
with fax functions.
Press from the home screen to redial a fax number.
When outside of the Fax menu, fax function, or home
screen, pressing Dial Pause causes an error beep.
When sending a fax, in the Fax To: field, a Dial Pause
press is represented by a comma (,).
6
7
Clear All
When in the function menus, such as Copy, Fax, E-mail,
and FTP, it returns all settings to their default values, and
then returns the MFP to the home screen.
When in any other menu while the MFP is Ready, it
cancels all changes that have not been submitted and
returns the MFP to the home screen.
Start
Press to initiate the current job indicated on the control
panel.
From the home screen, press it to start a copy job with
the default settings.
If pressed while a job runs through the scanner, the
button has no effect.
Understanding the multifunction printer (MFP) control panel
6
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Using MFP menus
Callout
8
Control panel item
Function
Stop
Press to cause the printing or scanning to stop.
During a scan job, the scanner finishes scanning the
current page and then stops, which means paper may
remain in the automatic document feeder (ADF).
During a print job, the print media path is cleared before
the printing stops.
Stoppingappears on the control panel during this
process.
9
Backspace
Within the Copy menu, which is accessed by touching the
Copy button, press Backspace to delete the right-most
digit of the value in the Copy Count. The default value of
1 appears if the entire number is deleted by pressing
Backspace numerous times.
Within the Fax Destination List, press Backspace to
delete the right-most digit of a number entered manually.
It also deletes an entire shortcut entry. Once an entire
line is deleted, another press of Backspace causes the
cursor to move up one line.
Within the E-mail Destination List, press Backspace to
delete the character to the left of the cursor. If the entry is
in a shortcut, the entire entry is deleted.
10
11
Asterisk (*)
* is used as part of a fax number or as an alphanumeric
character.
USB direct interface device
The host Universal Serial Bus (USB) direct interface
device on the control panel is used to plug in a USB flash
memory device and print any Portable Document Format
(PDF) [.pdf file], Joint Photographic Experts Group
(JPEG) [.jpeg or .jpg file], Tagged Image File Format
(TIFF) [.tiff or .tif file], Graphics Interchange Format (GIF)
[.gif file], Basic Multilingual Plane (BMP) [.bmp file],
Portable Network Graphics (PNG) [.png file], PiCture
eXchange (PCX) [.pcx file], and PC Paintbrush File
Format [.dcx file] files.
The USB direct interface can also be used to scan a
document to a USB flash memory device using the PDF,
TIFF, or JPEG formats.
Home screen
After the MFP is turned on and a short warm-up period occurs, the LCD shows the following basic screen which is referred
to as the home screen. Use the LCD touch-screen home screen buttons to open a menu. Once in a menu, use other
Understanding the multifunction printer (MFP) control panel
7
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Using MFP menus
buttons to scroll through a list of menu items or values, select a value to change the user default setting, and respond to
messages.
Copy
1
Fax
E-mail
8
2
FTP
7
6
Menus
Ready. Toner low.
Status/
Supplies
Touch any button to begin.
3
5
4
Callout number
Button or screen item
Function
Touch to access the Copy menus.
1
Copy
If the home screen is shown, press a number to access
the Copy menus, too.
2
3
E-mail
Touch to access the E-mail menus. It is possible to scan
a document directly to an e-mail address.
Menus (A key is shown on the button.) Touch to access the menus. These menus are only
available when the MFP is in the Readystate.
The Menus button is on a gray bar called the navigation
bar. The bar contains other buttons described as follows.
4
Status message bar
Shows the current MFP status such as Readyor Busy.
Shows MFP conditions such as Toner Low.
Shows intervention messages to give instructions on
what the user should do so the MFP can continue
processing, such as Close door or insert print
cartridge.
5
6
Status/Supplies
? (Tips)
Appears on the LCD whenever the MFP status includes a
message requiring intervention. Touch it to access the
messages screen for more information on the message
including how to clear it.
All menus have a Tips button. Tips is the
context-sensitive Help feature within the LCD touch
screens.
Understanding the multifunction printer (MFP) control panel
8
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Using MFP menus
Callout number
Button or screen item
Function
7
FTP
Touch to access the File Transfer Protocol (FTP) menus.
A document can be scanned directly to an FTP site.
8
Fax
Touch to access the Fax menus.
Other LCD touch-screen buttons may appear on the home screen. They are:
Button
Button name
Function
Release Held Faxes There are held faxes with a scheduled hold time previously set. To
(or Held Faxes if in
Manual Mode)
access the list of held faxes, touch this button.
Search Held Jobs
To search on any of the following items and return any matches:
• User names for held or confidential print jobs
• Job names for held jobs, excluding confidential print jobs
• Profile names
• Bookmark container or job names
• USB container or job names for supported extensions only
Held Jobs
To open a screen containing all the held jobs containers.
Lock Device
This button appears on the screen when the MFP is unlocked and
Device Lockout Personal Identification Number (PIN) is not null or
empty.
To lock the MFP:
1 Touch Lock Device to open a PIN entry screen.
2 Enter the correct PIN to lock the control panel which locks both the
control panel buttons and the touch-screen buttons.
Once the control panel is locked, the PIN entry screen clears, and
the Lock Device button is replaced with the Unlock Device button.
Note: If an invalid PIN is entered, Invalid PIN.appears. A pop-up
screen appears with the Continue button. Touch Continue. The home
screen returns with the Lock Device button.
Understanding the multifunction printer (MFP) control panel
9
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Using MFP menus
Button
Button name
Function
Unlock Device
This button appears on the screen when the MFP is locked. The
control panel buttons and shortcuts cannot be used while it appears
and no default copy starts may occur.
To unlock the MFP:
1 Touch Unlock Device to open a PIN entry screen.
2 Enter the correct PIN to unlock the numeric keypad (0–9) and the
Backspace button on the control panel.
Note: If an invalid PIN is entered, Invalid PIN.appears. A pop-up
screen appears with the Continue button. Touch Continue. The home
screen returns with the Unlock Device button.
Cancel Jobs
To open the Cancel Jobs screen. The Cancel Jobs screen shows any
of the following items under three headings on the screen which are
Print, Fax, and Network:
Cancel
Jobs
• print job
• copy job
• fax
• profile
• FTP
• e-mail send
Each heading has its own list of jobs shown in a column under the
heading. Each column can only show three jobs per screen. The job
appears as a button. If more than three jobs exist in a column, then the
down arrow appears at the bottom of the column. Each touch of the
down arrow accesses one job in the list. When more than three jobs
exist, once the fourth job in the list is reached, then an up arrow
appears at the top of the column. For illustrations of the up and down
arrow buttons, see Information on LCD touch-screen buttons on
To cancel a job, see the User’s Guide for instructions.
Using the LCD touch-screen buttons
The following section provides information on navigating through several screens. Only a few are chosen to demonstrate
the use of the touch-screen buttons.
Using the LCD touch-screen buttons
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Using MFP menus
Sample screen one
Copy from
Sides (Duplex)
Letter (8.5 x 11 in.)
Portrait
1-sided to 1-sided
Copy to
Letter (8.5 x 11 in.)
Plain Paper
Content
Text
Text/Photo
Scale
Auto
(100%)
Photograph
Printed Image
Darkness
Scan the
flatbed
Scan the
ADF
Back
Information on LCD touch-screen buttons
Button
Button name
Function or description
Select button
Touch the select button to have another screen appear with additional
items. On the first screen, the user default setting is shown. Once the
select button is touched, and the next screen appears, touching
another item shown on the screen changes the user default setting.
Left scroll decrease
button
Touch the left scroll decrease button to scroll to another value in
decreasing order.
Right scroll increase
button
Touch the right scroll increase button to scroll to another value in
increasing order.
Left arrow button
Touch the left arrow button to scroll left to:
• Reach a decreased value shown by an illustration.
• See a full text field on the left.
Using the LCD touch-screen buttons
11
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Using MFP menus
Button
Button name
Function or description
Right arrow button
Touch the right arrow button to scroll right to:
• Reach an increased value shown by an illustration.
• See a full text field on the right.
Scan the ADF
On the gray navigation bar, these two choices indicate that two types
of scanning are possible. One may choose to scan from the ADF or
the flatbed.
Scan the flatbed
Scan the
ADF
Submit
A green button indicates a choice. If a different value within a menu
item is touched, it needs to be saved to become the current user
default setting. To save the value as the new user default setting, touch
Submit.
Scan the
flatbed
Submit
Back
Back
When the Back button is shaped like this, no other navigation is
possible from this screen except to go back. If any other choice is
made on the navigation bar, the screen closes.
have been made. One of the preceding green buttons should be
touched. The only other button available is Back. Touch Back to return
to the previous screen, and all the settings for the scan job made on
Sample screen one are lost.
Back
When the Back button is shaped like this, both forward and backward
navigation is possible from this screen, so there are other options
available on the screen besides selecting Back.
Back
Using the LCD touch-screen buttons
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Using MFP menus
Sample screen two
Unknown paper size. Copy from:
Letter (8.5 x 11 in.)
Legal (8.5 x 14 in.)
Executive (7.25 x 10.5 in.)
Folio (8. 5 x 13 in.)
Statement (5.5 x 8.5 in.)
A4 (210 x 297 mm)
Cancel
Job
Continue
Information on LCD touch-screen buttons
Button
Button name
Function or description
Down arrow
Touch the down arrow to move down to the next item in a list,
such as a list of menu items or values. The down arrow does
not appear on a screen with a short listing. It only appears if
the entire listing cannot be seen on one screen. On the last
screen of the listing, the down arrow is gray to indicate that it
is not active since the end of the list appears on this screen.
Up arrow
Touch the up arrow to move up to the next item in a list, such
as a list of menu items or values. When on the first screen
presented with a long list, the up arrow is gray to indicate that
it is not active. On the second screen needed to show the rest
of the listed item, the up arrow is blue to show that it is active.
Unselected radio button
This is an unselected radio button.
Selected radio button
This is a selected radio button. Touch a radio button to select
it. The radio button changes color to show it is selected. In
Sample screen two, the only paper size selected is Letter.
Using the LCD touch-screen buttons
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Using MFP menus
Button
Button name
Function or description
Cancel Job
Cancel
Job
Continue
Touch Continue after a menu item or value on a screen is
selected and more changes need to be made for a job from
the original screen. Once Continue is touched, the original
screen appears.
Continue
For example, if one touched Copy on the home screen, the
The following example shows how the Continue button
reacts.
1 Touch the select button by the Copy to box, and a new
screen appears.
2 Touch MP Feeder, and a new screen appears.
3 Touch Legal, and a new screen appears.
4 Touch Next, and a new screen appears.
5 Touch Plain Paper for the type of print media needed.
6 Touch Continue. The Copy screen returns to allow other
selections besides Copy to. The other settings on the Copy
screen available are Duplex, Scale, Darkness, Collate, and
Copies.
Touch Continue to return to the original screen and make
other setting changes for a copy job before the Copy it
button is touched to start the job.
Using the LCD touch-screen buttons
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Using MFP menus
Other LCD touch-screen buttons
Button
Button name
Function or description
Custom
Allows for creating a custom button based on the
user’s needs.
Cancel
Touch Cancel to cancel an action or a selection.
Touch to cancel out of a screen and return to the
previous screen.
Cancel
Select
Done
Touch to select a menu. The next screen appears
showing menu items.
Touch to select a menu item. The next screen appears
showing values.
Allows specifying that a job is finished. For example,
when scanning an original document, one can indicate
that the last page is scanned, and then the print job
begins.
Done
Back
Back
Touch the Back button to return to the previous screen
and no settings are saved on the screen where it was
touched. The Back button appears on each menu
screen except for the home screen.
Home
Touch the Home button to return to the home screen.
The Home button appears on every screen except the
more information.
Grayed out button
When this button appears, it looks faded with a faded
word on it. It means the button is not active or is
unavailable on this screen. It was probably active on
the previous screen, but the selections made on the
previous screen caused it to be unavailable on the
current screen.
Gray button
Touch this button to select the action appearing on the
button.
Using the LCD touch-screen buttons
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Using MFP menus
Features
Feature
Feature name
Description
Menus Æ Settings Menu trail line
Æ Copy Settings
Æ Number of
A line is located at the top of each menu screen. This
feature acts as a trail. It gives the exact location within the
menus. Touch any of the underlined words to return to
that menu or menu item. The Number of Copies is not
underlined since this is the current screen.
Copies
If this feature is used on the Number of Copies screen
before the Number of Copies is set and saved, then the
selection is not saved, and it does not become the user
default setting.
Attendance message alert
If an attendance message occurs which closes a
function, such as copy or fax, then a blinking red
exclamation point appears over the function button on the
home screen. This feature indicates an attendance
message exists.
Using the LCD touch-screen buttons
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Using MFP menus
Menus
Factory defaults are the function settings in effect the first time the MFP is turned on. These remain in effect until they are
changed. Factory defaults are restored if the Restore value for the Factory Defaults menu item is selected.
When a value or setting is selected and saved for MFP functions, it is stored in MFP memory. Once stored, these settings
remain active until new ones are stored or the factory defaults are restored. These settings are called user default settings
since the user selects and saves them.
Note: Settings chosen for faxing, scanning, e-mailing, and copying, and settings for printing from the
application may override the user default settings.
Menu map
The following menu map provides an overview of the menus and menu items available from the control panel. Select a
menu or menu item for more details. For values or settings for each menu item, see the individual descriptions of menu
items following the menu map. There can be an extra level in the menu hierarchy so that there are menu, menu item, menu
item (which can be several more menu items under a menu item), and values.
Click any of the following menus or menu items listed for more information:
Serial <x>
Manage Fax Shortcuts
Note: The factory default is indicated by an asterisk (*) by the value in the following tables.
Menus
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Using MFP menus
Paper Menu
Use the Paper Menuto define settings relating to print media.
Default Source
Use this menu item to define the default print media source.
Menu item
Purpose
Values and descriptions
Default Source
Identifies the default print media
source.
Tray <x>
If the same size and type of print media
are in two sources (and the Paper Size
and Paper Type menu items are
correctly set), the sources are
MP Feeder
Envelope Feeder
Manual Paper
Manual Env
automatically linked. When one source
is empty, print media automatically
feeds from the next linked source.
Tray 1 is the factory default setting.
x represents the tray number, such as
Tray 1 for the standard tray and Tray 2
for an optional tray.
Note: The MP Feeder value, which
stands for the multipurpose feeder, is
shown only when Configure MP is set to
information.
Paper Size/Type
Note: Only installed print media sources appear for this menu item.
These menu items are used to set the size and type of print media loaded into a source, such as a tray, the multipurpose
feeder, or the manual feed slot. Setting the size and type is a two-step process. In the first menu item, Size appears in bold
letters. After selecting the print media size, the screen changes, and Type appears in bold letters. Select the print media
type.
Menu item
Purpose
Values and descriptions
Tray <x>
Size
Identifies the default size for each
source.
A4* (non-US)
A5
If the same size and type of print
media is in two sources (and the
Paper Size and Paper Type menu
items are correctly set), the sources
are automatically linked. When one
source is empty, print media
automatically feeds from the next
linked source.
Only installed sources appear.
JIS B5
Note: For trays with automatic size
sensing, only the value detected by
the hardware appears.
Letter* (US)
Legal
Executive
Folio
information.
Statement
Universal
Paper Menu
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Using MFP menus
Menu item
Purpose
Values and descriptions
Tray <x>
Type
Identifies the type of print media
loaded in each source.
Plain Paper
Card Stock
Transparency
Labels
Use this menu item to:
• Optimize print quality for the
specified print media.
• Select sources through the
software application by selecting
type.
Note: If a user-defined name is
available, it appears instead of
Custom Type <x>. If two or more
custom types share the same name,
the name only appears once in the
Paper Type list.
Vinyl Labels
Bond
• Automatically link sources.
Any sources containing the same
type and size of print media are
automatically linked by the MFP if the
Paper Size and the Paper Type are
set to the correct values.
Letterhead
Preprinted
Colored Paper
Custom Type <x>
(where x
represents 1–6)
MP Feeder
Size
Identifies the size of print media
inserted in the multipurpose feeder.
A4 (non-US)*
A5
The multipurpose feeder only
appears on the control panel when
Configure MP is set to Cassette.
JIS B5
information.
Letter (US)*
Legal
Executive
Folio
Statement
Universal
7 3/4 Envelope
9 Envelope
10 Envelope
DL Envelope
B5 Envelope
C5 Envelope
Other Envelope
MP Feeder
Type
Identifies the type of print media
Plain Paper*
Card Stock
Transparency
Labels
The multipurpose feeder only
appears on the control panel when
Configure MP is set to Cassette.
inserted in the multipurpose feeder.
Note: If a user-defined name is
available, it appears instead of
Custom Type <x>. If two or more
custom types share the same name,
the name only appears once in the
Paper Type value list.
Custom Type 6 is the factory default
for Custom Types.
Vinyl Labels
Bond
information.
Envelope
Letterhead
Preprinted
Colored Paper
Custom Type <x>
(where x
represents 1–6)
Paper Menu
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Using MFP menus
Menu item
Purpose
Values and descriptions
Envelope Feeder
Size
Identifies the size of envelope
inserted in the envelope feeder.
7 3/4 Envelope
9 Envelope
This menu item appears only if the
optional envelope feeder is installed.
10 Envelope* (US)
DL Envelope* (non-US)
C5 Envelope
B5 Envelope
Other Envelope
Envelope Feeder
Type
Identifies the type of envelope
inserted in the envelope feeder.
Envelope
Note: If a user-defined name is
available, it appears instead of
Custom Type <x>
(where x
represents 1–6)
Custom Type <x>. If two or more
custom types share the same name,
the name only appears once in the
Envelope Feeder Type value list.
This menu item appears only if the
optional envelope feeder is installed.
Manual Paper
Size
Identifies the print media size being
manually loaded.
A4* (non-US)
A5
JIS B5
Letter* (US)
Legal
Executive
Folio
Statement
Universal
Manual Paper
Type
Identifies the print media type being
manually loaded.
Plain Paper*
Card Stock
Transparency
Labels
Vinyl Labels
Bond
Letterhead
Preprinted
Colored Paper
Custom Type <x> (where x represents 1–6)
Manual Envelope
Size
Identifies the envelope size being
manually loaded.
7 3/4 Envelope
9 Envelope
10 Envelope (US)*
DL Envelope (non-US)*
B5 Envelope
C5 Envelope
Other Envelope
Manual Envelope
Type
Identifies the envelope type being
manually loaded.
Envelope*
Custom Type <x> (where x represents 1–6)
Paper Menu
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Using MFP menus
Configure MP
This menu item is used to configure the multipurpose feeder as another source or manual feeder. If the multipurpose feeder
is linked with another tray, the MFP can select print media from the multipurpose feeder before selecting print media from
another tray.
Menu item
Purpose
Values and descriptions
Configure MP
Determines when the MFP selects
print media loaded in the multipurpose
feeder.
Cassette*
MFP treats the multipurpose feeder
like any other tray. If a print job
requests a size or type that is only
loaded in the multipurpose feeder,
the MFP pulls print media from the
multipurpose feeder for the job.
Manual
First
MFP treats the multipurpose feeder
like a manual feed tray, and Load
Manualappears when a single
sheet of print media needs to be
inserted in the feeder.
MFP pulls print media from the
multipurpose feeder until it is
empty, regardless of the source or
size requested for the job.
Envelope Enhance
Use this setting to disable the optional envelope conditioner hardware when printing envelopes. This hardware significantly
lessens the wrinkling or creasing of some envelopes.
Note: When printing envelopes a bubble may form between the envelope layers. When the bubble reaches
the end of the envelope during the fusing process, a wrinkle or crease forms. To prevent this situation,
pressure on a roller in the fuser is released periodically. This is envelope conditioning.
Menu item
Purpose
Values and descriptions
Envelope Enhance Disables the optional envelope On*
This menu item is shown if optional
envelope conditioner hardware is
installed.
conditioner hardware.
Off
Turning Envelope Enhance to Off does
not allow the fuser to release pressure
during fusing.
Paper Menu
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Using MFP menus
Substitute Size
This menu item is used to determine whether the MFP can substitute another print media size if the requested size is not
currently installed in any of the MFP sources. If, for example, Substitute Size is set to Letter/A4, and only letter size paper
is installed in the MFP when a request is received to print on A4 paper, the MFP substitutes letter for A4 and prints the job
instead of showing a change paper request.
Menu item
Purpose
Values and descriptions
Substitute Size
The MFP substitutes the specified
print media size if the requested size
is not loaded.
Off
MFP prompts the user to load the
requested paper size. No size
substitutions are allowed.
Statement/A5
Prints A5 size jobs on statement
size paper if only statement size
paper is loaded, and prints
statement size jobs on A5 paper if
only A5 paper is loaded.
Letter/A4
All listed*
Prints A4 size jobs on letter size
paper if only letter size paper is
loaded, and prints letter size jobs on
A4 size paper if only A4 size paper is
loaded.
Substitutes both Letter/A4 and
Statement/A5 which means all
available substitutions are allowed.
Paper Texture
These menu items are used to set the print media texture for each of the defined print media types. This allows the MFP to
optimize the print quality for the specified print media.
Menu item
Purpose
Values and descriptions
Plain Texture
Identifies the texture of the print
media loaded in a specific source.
Smooth
Normal*
Rough
Note: The default for Bond Texture
is Rough.
Transparency
Texture
Glossy Texture
Labels Texture
Bond Texture
Envelope Texture
Letterhead Texture
Preprinted Texture
Colored Texture
Vinyl Labels
Texture
Identifies the texture of the vinyl
labels loaded in a specific source.
Smooth
Normal*
Rough
Shown if vinyl labels are supported
in the specified source.
Paper Menu
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Using MFP menus
Menu item
Purpose
Values and descriptions
Card Stock Texture Identifies the texture of the card stock Smooth
Shown if Card Stock is supported in
the specified source.
loaded in a specific source.
Normal*
Rough
Custom <x>
Texture
Identifies the texture of the custom
print media loaded in a specific
source. (x represents 1–6.)
Smooth
Normal*
Rough
Shown if the custom type is
supported in the specified source.
Paper Weight
These menu items are used to set the paper weight for each of the defined print media types. This allows the MFP to
optimize the print quality for the print media weight.
Menu item
Purpose
Values and descriptions
Plain Weight
Identifies the relative weight of the
print media loaded in a specific
source, and ensures the toner
adheres properly to the printed
page.
Light
Note: Card Stock is shown on the
control panel only if it is supported in
a specified source.
Normal*
Heavy
Card Stock Weight
Transparency
Weight
Labels Weight
Bond Weight
Envelope Weight
Letterhead Weight
Preprinted Weight
Colored Weight
Vinyl Labels Weight Identifies the relative weight of the
vinyl labels loaded in a specific
source.
Light
Shown if vinyl labels are a supported
type.
Normal*
Heavy
Custom <x> Weight Identifies the relative weight of the
custom paper loaded in a specific
Light
Shown if the custom type is
supported in the specified source.
Normal*
Heavy
source. (x represents 1–6.)
Paper Menu
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Using MFP menus
Paper Loading
These menu items are used to set the loading orientation for each print media type. A source is loaded with preprinted print
media, and then the MFP can be notified that the print media is loaded for duplex (two-sided) printing. Use the application
software to indicate simplex (one-sided) printing. When simplex printing is selected, the MFP automatically inserts blank
pages to print the simplex job correctly.
Paper Loading is only shown on the control panel if a duplex unit is installed.
Menu item
Purpose
Values and descriptions
Card Stock Load
Labels Loading
Bond Loading
Properly handles the specific
preprinted print media whether the
job is a duplex job (two-sided) or a
simplex job (single-sided).
Duplex
Off*
Duplex is for two-sided printing on
the print media, and off indicates that
duplex printing is turned off.
Letterhead Loading
Preprinted Loading
Colored Loading
Vinyl Labels
Loading
Duplex
Off*
Shown if vinyl labels are supported
in the specified source.
Custom <x>
Loading
Properly handles preprinted custom Duplex
Shown if the custom type is
supported in the specified source.
paper whether the job is a duplex job
Off*
(two-sided) or a simplex job
(single-sided). x represents 1–6.
Custom Types
This menu item is used to define a name for each custom paper type. Assign names using a utility such as MarkVision or
from the control panel.
Menu item
Purpose
Values and descriptions
Custom Type <x>
Specifies the type of print media
associated with each Custom Type
available in the Paper Type menu.
Paper*
The custom type print media must
be supported in the designated
source in order to assign a user-
defined name.
Card Stock
Transparency
Labels
Once the name is assigned, the
name appears instead of Custom
Type <x>.
Vinyl Labels
Envelope
Custom Names
This menu item is used to define a custom name for each print media.
Menu item
Purpose
Values and descriptions
<user-defined
Custom Name>
Specifies the name of print media
associated with each Custom Name
<x> available in the Paper Type menu
where x is 1–6.
[user-defined
The custom print media must be
supported in the designated source
to assign a user-defined name.
name], such as:
Stephen’s labels
Mary’s card stock
Paper Menu
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Using MFP menus
Universal Setup
These menu items are used to specify the height and width of the Universal Paper Size. By specifying the height and width
for Universal Paper Size, the MFP uses the Universal setting like other paper sizes, including support for duplex and n-up.
Menu item
Purpose
Values and descriptions
Units of Measure Determines the unit of measure
used to enter the Universal Height
and Width.
Inches
Inches is the US default, and
Millimeters is the international default.
Millimeters
Portrait Width
Portrait Height
Feed Direction
Sets the portrait width of the
universal media.
3 inches to
Shows either inches or millimeters
from Units of Measure setting;
8.5 inches is the US default, and
216 mm is the international default.
14.17 inches in 0.01
inch increments
Note: If the value set exceeds the
maximum width, the MFP uses the
maximum value allowed in inches or 1 mm increments
millimeters.
76 mm to 360 mm in
Sets the portrait height of the
universal media.
3 inches to
14.17 inches in 0.01
inch increments
Shows either inches or millimeters
from Units of Measure setting;
14 inches is the US default, and
356 millimeters is the international
default.
Note: If the value set exceeds the
maximum height, the MFP uses the 76 mm to 360 in
maximum value allowed in inches or 1 mm increments
millimeters.
Specifies the feed direction of the
Universal Paper Size.
Short Edge*
Long Edge
Feed Direction is only shown if the
Long Edge value is available. Long
Edge exists if the longest edge is
shorter than the maximum physical
width that the tray can accommodate.
more information about short and long
edges.
Reports
Note: After a report prints, the MFP returns to the home screen.
Reports
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Using MFP menus
Each report prints using some standard print values, such as one copy, 600 dots per inch (dpi) print resolution, normal print
area, no separator sheets, duplex printing is off, multiple page printing is off, toner darkness set to eight, portrait orientation,
and the media source is the user default.
Menu item
Purpose
Values and descriptions
Menu Settings Page
Prints information relating to:
After selecting this item, the page prints
and the MFP returns to Ready.
• Current settings for each of the menu
items for all menus
• Cartridge information
• A list of installed options and features
• Available MFP memory
Device Statistics
Prints information relating to the MFP
statistics.
Network Setup Page
Prints information relating to network settings
and verifies the network connection.
Network <x> Setup Page
appears if additional network Note: This page also provides information
options are installed.
that aids in configuring for network printing.
Shortcut List
Prints a list of previously defined shortcuts.
Fax Job Log
Prints a list of pending fax jobs along with the
most recent 200 fax tasks completed.
Note: The menu item only appears when
Enable Job Log is on.
Fax Call Log
Prints a list of the of the last 100 fax calls
made or answered by the MFP.
Note: The menu item only appears when
Enable Call Log is on.
E-mail Shortcuts
Fax Shortcuts
Prints a list of the e-mail shortcuts.
Prints a list of the fax shortcuts.
FTP Shortcuts
Profiles List
Prints a list of the FTP shortcuts.
Prints a list of profiles stored in the MFP.
NetWare Setup Page
Prints a page listing the NetWare protocol
settings.
Print Fonts
Prints a sample of all the fonts available for
the selected emulation.
PCL Fonts
Prints a sample of
all MFP fonts
available for
PCL emulation.
PostScript Fonts
Prints a sample of
all MFP fonts
available for
PostScript
emulation.
Print Directory
Prints a list of the resources that are stored
on the optional flash memory card or the
internal hard disk.
After selecting this
item, the page
prints and the MFP
returns to Ready.
Note: Print Directory is available on the
control panel if either an optional
nondefective flash memory or standard hard
disk is installed and formatted.
Reports
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Using MFP menus
Network/Ports
TCP/IP
This menu item is used to view and change the Transmission Control Protocol/Internet Protocol settings. Internet Protocol
(IP) specifies the format of packets, also called datagrams, and the addressing scheme. Most networks combine IP with a
higher-level protocol called Transmission Control Protocol (TCP). TCP enables two hosts to establish a connection and
exchange streams of data. TCP guarantees delivery of data and also guarantees that packets are delivered in the same
order in which they were sent.
Menu item
Set Hostname
Address
Purpose
Values and descriptions
Defines a specific address on the
network which defines the device.
IP address
4 field IP address
Display only
Netmask
Defines information that the network netmask
uses to decide how to search for the
specific IP address.
4 field mask
Display only
Gateway
Provides the address of the
machine that controls the
communication for the sub-network.
gateway
4 field IP address
Display only
Set static IP address
Enable DHCP
link
Link to the page to set a static IP
address. Changing the IP address
sets DHCP, BOOTP, and RARP to Off.
DHCP is Dynamic Host
On*
Off
Configuration Protocol. The network
automatically assigns a number for
the network information.
Enable RARP
Enable BOOTP
AutoIP
RARP is Reverse Address
Resolution Protocol.
On*
Off
BOOTP is Bootstrap Protocol.
Provides automatic IP.
On*
Off
On*
Off
Enable FTP/TFTP
Allows files to be transferred to the
device.
On*
Off
File Transfer Protocol (FTP) is the
protocol used on the Internet for
exchanging files. FTP uses the
Internet TCP/IP protocols to enable
data transfer.
TFTP is Trivial File Transfer
Protocol, which is a simple form of
FTP.
HTTP Server Enabled
Specifies if Web pages can be seen. On*
HyperText Transfer Protocol (HTTP),
The function is enabled. Web pages
can be seen.
the underlying protocol used by the
Off
The function is disabled.
World Wide Web (WWW). HTTP
defines how messages are
formatted and transmitted, and what
actions Web servers and browsers
should take in response to various
commands.
Network/Ports
27
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Using MFP menus
Menu item
Purpose
Values and descriptions
WINS Server Address
A server handles host names by
assigning host names to IP
addresses. Devices have a host
name registered with the WINS
server.
4 field IP
address
Windows Internet Naming Service
(WINS) is a system that determines
the IP address associated with a
particular network computer. This is
called name resolution. WINS
supports network client and server
computers running Windows and
can provide name resolution for
other computers with special
arrangements.
DNS Server Address
Registers the host name with the
DNS server. Enables name
resolution for the e-mail server, FTP,
and other host name entries.
4 field IP
address
Domain Name System (or Domain
Name Service) [DNS] is an Internet
service that translates domain
names into IP addresses. Domain
names are alphabetic; therefore,
they are easier to remember. The
Internet is really based on IP
addresses. Each time a domain
name is used, a DNS service must
translate the name into the
corresponding IP address.
Backup DNS Server
Address
This is used if the DNS Server
Address is not available.
4 field IP
address
Domain Search Order
Defines the search order of the
domains.
text entry
field
The search order is given in a comma
delimited list, such as:
myserver.com, myprinter.com
Restricted Server List
Defines a limited number of IP
addresses.
text entry
This is a comma delimited list of up to
10 IP addresses allowed to make TCP
connections. A zero (0) can be used
as a wildcard in the list.
MTU
Defines the range of the
communication type.
numeric
entry
This is range, such as 256–1500
Ethernet, 256–4096 Token-Ring
Default TTL*
DDNS
numeric
entry
Gives the range in seconds, such as
Range: 5–254 seconds
On*
Off
mDNS
On*
Off
Zero Configuration Name
SLP Broadcast
text entry
On*
Off
Example: John’s office printer.
The range is 0–65535 seconds.
LPD Timeout
numeric
entry
Network/Ports
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Using MFP menus
Menu item
Purpose
Values and descriptions
LPD Banner Page
On
Off*
On
LPD Trailer Page
Off*
On
LPD Carriage Return
Conversion
Off*
IPv6
Use this menu item to view or change Internet Protocol Version 6 (IPv6) settings.
Note: This menu item does not appear for non-network models.
Menu item
Purpose
Values and descriptions
IPv6
Sets the network to IPv6 (Internet
Protocol Version 6).
Enable IPv6
Yes*
No
Auto Configuration
On*
Off
Hostname
text entry field
text entry field
text entry field
Yes*
Address
Router Address
Enable DHCPv6
No
Network/Ports
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E-mail Server Setup
Menu item
Purpose
Values and descriptions
Primary SMTP Gateway
Primary SMTP Gateway Port
IP address field
numeric entry
(25*)
Secondary SMTP Gateway
IP address field
Secondary SMTP Gateway
Port
numeric entry
(25*)
SMTP Timeout
numeric entry
5–30 (30*)
The timeout numeric entry is a range
of 5 to 30 seconds with 30 seconds
as the default.
Authentication
header
Server Requires
Authentication
Yes
No*
Userid
text entry
Password
text entry, plain
text? if not need
confirm
Reply Address
Subject
text entry
text entry
text entry
This is a required item.
Message
The text entry field has a limitation of
512 characters.
Send me a copy
Max e-mail size
Sends a copy of the e-mail
back to the creator of the
e-mail.
Never appears*
On by default
Off by default
Always on
The user must be authenticated.
Specifies the maximum
e-mail size in kilobytes.
E-mail above the specified
size is not sent.
numeric entry
Specify 0 (zero) for no limit.
Size error message
Limit destinations
Sends a message when an
e-mail is greater than the
configured size limit.
text entry
Sends an e-mail only when
the address contains the
domain name, such as a
company domain name.
E-mail can only be sent to
the specified domain.
@text entry
The limit is one domain. The @ is
permanent before the text field.
Example: @companydomain.com
For the example, e-mails are only
sent when the address ends with
@companydomain.com.
Web Link Setup
Server
header
Specifies the name of the
server.
text entry
For example:
server.mine.com
Login
text entry
Password
password text
entry
Network/Ports
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Using MFP menus
Menu item
Purpose
Values and descriptions
Path
Defines the path name.
text entry
For example:
/directory/path
The following characters or symbols
are invalid entries for a path name:
* – asterisk
: – colon
? – question mark
< – less than symbol
> – greater than symbol
| – vertical bar
Base file name
Specifies the base file name. text entry
The default value is the following
word:
A timestamp is added to the image*
end of the base file name.
image
Note: There is a 53-character limit for
the base file name. The following
characters or symbols are invalid:
* – asterisk
: – colon
? – question mark
< – less than symbol
> – greater than symbol
| – vertical bar
A time stamp is added to the end of
the base file name.
Web Link
text entry
Example:
http://my.business.com/directory/path
Network/Ports
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Using MFP menus
Wireless
Menu item
Values
Mode
Infrastructure
Ad hoc
Network Name
list of available network names
print server*
Standard Network or Network <x>
Use these menu items to change printer settings affecting jobs sent to the MFP through a network port (either Standard
Network or Network <x>) where x represents 1 or 2.
Menu item
Purpose
Values and descriptions
PCL
SmartSwitch
Configures the MFP so it
automatically switches to
On*
The MFP examines data on the
network interface and selects
PCL emulation when a print job
received through the network port
requires it, regardless of the default
printer language.
PCL emulation if the data indicates
that is the required printer language.
Off
The MFP does not examine the
incoming data. The printer uses
PostScript emulation to process the
job if PS SmartSwitch is On, or uses
the default printer language specified
in the SetupMenuif PS SmartSwitch
is Off.
PS SmartSwitch Configures the MFP so it
automatically switches to
On*
Off
The MFP examines data on the
network interface connection and
selects PostScript emulation if the
data indicates that is the required
printer language.
PostScript emulation when a print
job received through the network
port requires it, regardless of the
default printer language.
The MFP does not examine the
incoming data. The printer uses
PCL emulation to process the job if
PCL SmartSwitch is On, or uses the
default printer language specified in
the Setup Menuif PCL SmartSwitch is
Off.
NPA Mode
Specifies whether the MFP
Off
The MFP does not perform NPA
processing.
performs the special processing
required for bidirectional
Auto*
The MFP examines the data to
determine the format and then
processes it appropriately.
communication, following the
conventions defined in the Network
Printing Alliance (NPA) Protocol.
Note: Changing this menu item
automatically resets the MFP.
Network/Ports
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Menu item
Purpose
Values and descriptions
Network Buffer
Configures the size of the network
input buffer.
Auto*
The MFP automatically calculates the
Network Buffer size (recommended
setting).
Note: Changing the Network Buffer
menu item automatically resets the
MFP. Any permanent resources,
such as fonts or macros, are lost.
3K to maximum
size allowed
(1K increments)
User specifies the Network Buffer size.
The maximum size depends on the
amount of memory in the MFP, the
size of the other link buffers, and
whether Resource Save is set to On or
Off. To maximize the range for the
Network Buffer size, disable or reduce
the size of the parallel, serial, and USB
buffers.
Job Buffering
Temporarily stores jobs on the MFP Off*
hard disk before printing. This menu
Does not buffer jobs to the hard disk.
Buffers print jobs to the hard disk.
On
item only appears when a
nondefective formatted hard disk is
installed.
Auto
Buffers print jobs only if the MFP is
busy processing data from another
input port.
Note: Changing this menu item
automatically resets the MFP.
Mac Binary PS
Configures the MFP to process
Macintosh binary PostScript print
jobs.
On
The MFP processes raw binary
PostScript print jobs from computers
using the Macintosh operating system.
Note: This setting often causes
Windows print jobs to fail.
Off
The MFP filters PostScript print jobs
using standard protocol.
Auto*
The MFP processes print jobs from
computers using either Windows or
Macintosh operating systems.
Standard USB or USB <x>
These menus are only shown if a USB port is available. Use these menu items to change printer settings affecting a
Universal Serial Bus (USB) port (USB <x>). x represents 1 or 2.
Menu item
Purpose
Values and descriptions
PCL
SmartSwitch
Configures the MFP so it
automatically switches to
PCL emulation when a print job
received through the USB port
requires it, regardless of the default
printer language.
On*
The MFP examines the data on the
USB port and selects PCL emulation if
the data indicates that is the required
printer language.
Off
The MFP does not examine the
incoming data. The MFP uses
PostScript emulation to process the
job if PS SmartSwitch is On, or uses
the default printer language specified
in the Setup Menu if PS SmartSwitch
is Off.
Network/Ports
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Menu item
Purpose
Values and descriptions
PS SmartSwitch Configures the MFP so it
automatically switches to
On*
The MFP examines data on the USB
interface and selects
PostScript emulation if the data
indicates that is the required printer
language.
PostScript emulation when a print
job received through the USB port
requires it, regardless of the default
printer language.
Off
The MFP does not examine the
incoming data. The MFP uses
PCL emulation to process the job if
PCL SmartSwitch is On, or uses the
default printer language specified in
the Setup Menu if PCL SmartSwitch is
Off.
NPA Mode
Specifies whether the MFP
performs the special processing
required for bidirectional
On
The MFP performs NPA processing. If
data is not in NPA format, it is rejected
as bad data.
communication, following the
conventions defined in the Network
Printing Alliance (NPA) Protocol.
Off
The MFP does not perform NPA
processing.
Note: Changing this menu item
automatically resets the MFP once
the menus are exited. It is reset to
configure memory, and any
permanent resources, such as fonts
or macros, are lost.
Auto*
The MFP examines the data to
determine the format and then
processes it appropriately.
USB Buffer
Configures the size of the USB input Disabled
buffer.
Job buffering is disabled. Any jobs
already buffered on the hard disk are
printed before normal processing of
incoming jobs resumes.
Note: Changing the USB Buffer
menu item automatically resets the
MFP. Any permanent resources,
such as fonts or macros, are lost.
Auto*
The MFP automatically calculates the
USB Buffer size (recommended
setting).
3K to maximum size
The user specifies the USB Buffer
size. The maximum size depends on
the amount of memory in the MFP, the
size of the other link buffers, and
whether Resource Save is set to On or
Off. To maximize the range for the USB
Buffer size, disable or reduce the size
of the parallel, serial, and network
buffers.
allowed
(1K increments)
Job Buffering
This menu item is shown only when Off*
a formatted hard disk is installed.
Does not buffer print jobs to the hard
disk.
Temporarily stores jobs on the MFP
hard disk before printing.
On
Buffers print jobs to the hard disk.
Auto
Buffers print jobs only if the MFP is
busy processing data from another
input port.
Note: Changing the Job Buffering
menu item automatically resets the
MFP. It is reset to configure memory,
and any permanent resources, such
as fonts or macros, are lost.
Network/Ports
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Using MFP menus
Menu item
Purpose
Values and descriptions
Mac Binary PS
Configures the MFP to process
Macintosh binary PostScript print
jobs.
On
The MFP filters PostScript print jobs
using standard protocol.
Off
The MFP processes raw binary
PostScript print jobs from computers
using the Macintosh operating system.
Note: This setting often causes
Windows print jobs to fail.
Auto*
The MFP processes print jobs from
computers using either Windows or
Macintosh operating systems.
ENA Address
ENA Netmask
ENA Gateway
Sets the USB port ENA Address.
Sets the USB port ENA Netmask.
Sets the USB port ENA Gateway.
4 field IP address
(0.0.0.0*)
Shown only if an ENA is attached
through the USB port.
Standard Parallel or Parallel <x>
Use these menu items to change printer settings affecting jobs sent to the MFP through a parallel port (either Std Parallel or
Parallel <x>).
Menu item
Purpose
Values and descriptions
PCL
SmartSwitch
Configures the MFP so it
automatically switches to
On*
The MFP examines data on the
parallel interface and selects
PCL emulation when a print job
received through the parallel port
requires it, regardless of the default
printer language.
PCL emulation if the data indicates
that is the required printer language.
Off
The MFP does not examine the
incoming data. The MFP uses
PostScript emulation to process the
job if PS SmartSwitch is On, or uses
the default printer language specified
in the SetupMenuif PS SmartSwitch
is Off.
PS SmartSwitch Configures the MFP so it
automatically switches to PostScript
On*
Off
The MFP examines data on the
parallel interface and selects
PostScript emulation if the data
indicates that is the required printer
language.
emulation when a print job received
through the parallel port requires it,
regardless of the default printer
language.
The MFP does not examine the
incoming data. The MFP uses PCL
emulation to process the job if PCL
SmartSwitch is On, or uses the default
printer language specified in the
Setup Menuif PCL SmartSwitch is
Off.
Network/Ports
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Menu item
Purpose
Values and descriptions
NPA Mode
Specifies whether the MFP
performs the special processing
required for bidirectional
On
The MFP performs NPA processing. If
data is not in NPA format, it is rejected
as bad data.
communication, following the
conventions defined in the Network
Printing Alliance (NPA) Protocol.
Off
The MFP does not perform NPA
processing.
Note: Changing this menu item
automatically resets the MFP. It is
reset to configure memory, and any
permanent resources, such as fonts
or macros, are lost.
Auto*
The MFP examines data, determines
the format, and then processes it
appropriately.
Parallel Buffer
Configures the size of the parallel
input buffer.
Disabled
Auto*
Disables job buffering. Any jobs
already buffered on the hard disk are
printed before normal processing of
incoming jobs resumes.
Note: Changing this menu item
automatically resets the MFP. It is
reset to configure memory, and any
permanent resources, such as fonts
or macros, are lost.
The MFP automatically calculates the
Parallel Buffer size (recommended
setting).
3K to maximum
size allowed
The user specifies the Parallel Buffer
size. The maximum size depends on
the amount of memory in the MFP, the
size of the other link buffers, and
(1K increments)
whether Resource Save is set to On or
Off. To maximize the range for the
Parallel Buffer size, disable or reduce
the size of the serial and USB buffers.
Job Buffering
This menu item only appears when Off*
a formatted hard disk is installed.
Does not buffer print jobs to the hard
disk.
Temporarily stores jobs on the MFP
On
Buffers print jobs to the hard disk.
hard disk before printing.
Auto
Buffers print jobs only if the MFP is
busy processing data from another
input port.
Note: Changing this menu item
automatically resets the MFP. It is
reset to configure memory, and any
permanent resources, such as fonts
or macros, are lost.
Advanced Status Enables bidirectional
Off
Disables parallel port negotiation.
communication through the parallel
On*
Enables bidirectional communication
through the parallel interface.
port.
Protocol
Specifies the parallel interface
protocol.
Standard
May resolve some parallel interface
problems.
Fastbytes*
Provides compatibility with most
existing parallel interface
implementations (recommended
setting).
Honor Init
Determines whether the MFP
honors hardware initialization
requests from the computer. The
computer requests initialization by
activating the INIT signal on the
parallel interface. Many personal
computers activate the INIT signal
each time the computer is turned on
and off.
Off*
On
The MFP does not honor hardware
initialization requests from the
computer.
The MFP honors hardware
initialization requests from the
computer.
Network/Ports
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Using MFP menus
Menu item
Purpose
Values and descriptions
Parallel Mode 2
Determines whether the parallel
port data is sampled on the leading
or trailing edge of strobe.
On*
Samples parallel port data on the
leading edge of strobe.
Off
Samples parallel port data on the
trailing edge of strobe.
This menu item only appears when
the associated parallel port
supports this feature.
Mac Binary PS
Configures the MFP to process
Macintosh binary PostScript print
jobs.
On
The MFP processes raw binary
PostScript print jobs from computers
using the Macintosh operating system.
Note: This setting often causes
Windows print jobs to fail.
Off
The MFP filters PostScript print jobs
using standard protocol.
Auto*
The MFP processes print jobs from
computers using either Windows or
Macintosh operating systems.
Serial <x>
Use these menu items to change printer settings affecting jobs sent to the MFP through an optional serial port.
Menu item
Purpose
Values and descriptions
PCL
SmartSwitch
Configures the MFP so it
On*
Off
On—The MFP examines the data at
automatically switches to PCL
emulation when a print job received
through the serial port requires it,
regardless of the default printer
language.
the serial interface and selects PCL
emulation if the data indicates that is
the required printer language.
Off—The MFP does not examine the
incoming data. The MFP uses
PostScript emulation to process the
job if PS SmartSwitch is On, or uses
the default printer language specified
in the Setup Menuif PS SmartSwitch
is Off.
PS SmartSwitch Configures the MFP so it
automatically switches to PostScript
On*
Off
On—The MFP examines the data at
the serial interface and selects
PostScript emulation if the data
indicates that is the required printer
language.
emulation when a print job received
through the serial port requires it,
regardless of the default printer
language.
Off—The MFP does not examine the
incoming data. The MFP uses PCL
emulation to process the job if PCL
SmartSwitch is On, or uses the default
printer language specified in the
SetupMenuif PCL SmartSwitch is Off.
NPA Mode
Specifies whether the MFP
performs the special processing
required for bidirectional
On
The MFP performs NPA processing. If
data is not in NPA format, it is rejected
as bad data.
communication, following the
conventions defined in the Network
Printing Alliance (NPA) Protocol.
Off
The MFP does not perform NPA
processing.
Note: Changing this menu item
automatically resets the MFP. It is
reset to configure memory, and any
permanent resources, such as fonts
or macros, are lost.
Auto*
The MFP examines the data to
determine the format and then
processes it appropriately.
Network/Ports
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Using MFP menus
Menu item
Purpose
Values and descriptions
Serial Buffer
Configures the size of the serial
input buffer.
Disabled
The MFP disables job buffering. Any
jobs already buffered on the hard disk
are printed before normal processing
of incoming jobs resumes.
Note: Changing the Serial Buffer
menu item automatically resets the
MFP. Any permanent resources,
such as fonts or macros, are lost.
Auto*
The MFP automatically calculates the
Serial Buffer size (recommended
setting).
3K to maximum
size allowed
The user specifies the Serial Buffer
size. The maximum size depends on
the amount of memory in the MFP, the
size of the other link buffers, and
whether Resource Save is set to On or
Off. To maximize the range for the
Serial Buffer size, disable or reduce
the size of the parallel and USB
buffers.
(1K increments)
Job Buffering
This menu item only appears when Off*
a formatted hard disk is installed.
Does not buffer print jobs to the hard
disk.
Temporarily stores jobs on the MFP
On
Buffers print jobs to the hard disk.
hard disk before printing.
Auto
Buffers print jobs only if the MFP is
busy processing data from another
input port.
Note: Changing the Job Buffering
menu item automatically resets the
MFP. It is reset to configure memory,
and any permanent resources, such
as fonts or macros, are lost.
Serial Protocol
Selects the hardware and software DTR*
handshaking values for the serial
Hardware handshaking.
Hardware handshaking.
Software handshaking.
DTR/DSR
interface.
XON/XOFF
XON/XOFF/DTR
Combined hardware and software
handshaking.
XONXOFF/DTRDSR Combined hardware and software
handshaking.
Robust XON
Determines whether the MFP
communicates availability to the
computer.
Off*
The MFP waits to receive data from
the computer.
On
The MFP sends a continuous stream
of XONs to the host computer to
indicate that the serial port is ready to
receive more data.
This menu item only applies to the
serial port if Serial Protocol is set to
XON/XOFF.
Network/Ports
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Using MFP menus
Menu item
Purpose
Values and descriptions
Baud
Specifies the rate at which data can 1200
be received through the serial port.
2400
Note: 138200, 172800, 230400,
and 345600 baud rates appear in
the Standard Serial menu. These
4800
values do not appear in the Serial
Option 1, Serial Option 2, or Serial
Option 3 menus.
9600*
19200
38400
57600
115200
138200
172800
230400
345600
7
Data Bits
Parity
Specifies the number of data bits
that are sent in each transmission
frame.
8*
Sets the parity for serial input and
output data frames.
Even
Odd
None*
Ignore
Honor DSR
Determines whether the MFP uses Off*
the Data Set Ready (DSR) signal.
DSR is one of the handshaking
All data received by the serial port is
treated as valid data.
On
Only data received while the DSR
signal is high is treated as valid.
signals for most serial interface
cables.
The serial interface uses DSR to
distinguish data sent by the
computer from data created by
electrical noise in the serial cable.
This electrical noise can cause stray
characters to print. Select On to
prevent stray characters from
printing.
NetWare
Use these menu items to view or change the printer NetWare settings.
Menu item
Purpose
Values and descriptions
Login Name
Shows the field used to assign the
NetWare login name.
text entry
Enter the Login Name. Thereafter, select Login Name to show
the NetWare name on the control panel.
Print Mode
Assigns the NetWare print mode.
Pserver*
Rprinter
Network/Ports
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Using MFP menus
Menu item
Purpose
Values and descriptions
Network Number Shows the field used to assign the
NetWare number.
text entry
Enter the Netware number. Thereafter, select View Network
Number to show the NetWare network number on the control
panel.
Activate
Activates or deactivates the
NetWare feature.
Off
Off—Deactivates the NetWare feature.
On—Activates the NetWare feature.
On*
Ethernet 802.2
Ethernet 802.3
Ethernet Type II
Ethernet SNAP
Packet Burst
Sets the Ethernet 802.2 value On or On*
IPX Frame Types, which allow the
adapter to initiate conversations, are
used.
Off.
Off
Sets the Ethernet 802.3 value On or On*
Off.
Off
Sets the Ethernet Type II value On
or Off.
On*
Off
Sets the Ethernet SNAP value On
or Off.
On*
Off
Sets the Packet Burst value On or
Off.
On
Off*
NSQ/GSQ Mode Sets the NSQ/GSQ Mode value On On
This is the broadcast search method
on the Web pages.
or Off.
Off*
AppleTalk
Use these menu items to view or change the printer AppleTalk settings.
Menu item
Purpose
Values and descriptions
Name
Shows the assigned AppleTalk
name.
Select Name to show the AppleTalk name on the control panel.
Address
Activate
Shows the assigned AppleTalk
address.
Select Address to show the AppleTalk address on the control
panel.
Activates or deactivates the
AppleTalk feature.
Off
Off—Deactivates the AppleTalk
feature.
On*
On—Activates the AppleTalk feature.
Set Zone
Provides a list of zones from
network.
*
The default is default zone for the
network. If no default zone exists on
the network, the * is the default.
list of zones from the
network
Network/Ports
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Using MFP menus
LexLink
Use these menu items to view the LexLink name or change the LexLink activation.
Menu item
Purpose
Values and descriptions
Nickname
Shows the field used to assign the
LexLink nickname.
text entry
Enter the nickname. Thereafter, select Nickname to show the
LexLink nickname on the control panel.
Activate
Activates or deactivates the LexLink On*
On—Activates the LexLink feature.
Off—Deactivates the LexLink feature.
feature.
Off
Settings
General Settings
Use these menu items to set various MFP settings.
Menu item
Purpose
Values and descriptions
Display Language To determine the language of English*
the text on the control panel
(English)
Français
Deutsch
Italiano
Español
Dansk
(French)
LCD.
(German)
(Italian)
(Spanish)
(Danish)
Norsk
(Norwegian)
(Dutch)
Nederlands
Svenska
Português
Suomi
(Swedish)
(Brazilian-Portuguese)
(Finnish)
Русский
Polski
(Russian)
(Polish)
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Keyboard Type
Specifies the type of virtual
alphanumeric keyboard that
appears on the control panel.
English*
Français
(English)
(French)
Français Canadien (French-Canadian)
Deutsch
Italiano
Español
Dansk
(German)
(Italian)
(Spanish)
(Danish)
Norsk
(Norwegian)
(Dutch)
Nederlands
Svenska
Suomi
(Swedish)
(Finnish)
Português
Русский
Polski
(Brazilian-Portuguese)
(Russian)
(Polish)
General Defaults
Specifies the defaults based
on geographical location.
U.S.
Setting the menu item to one of the values
affects these settings:
International
• Tray <x> (where x is the number of the
tray), MP Feeder, and Manual Pap (Letter/
A4)
• Manual Env (10 Envelope, DL Envelope)
• MP Feeder Paper Size
• Copy Original Size
• Fax Send Original Size
• E-mail Original Size
• FTP Original Size
• Universal Units of Measure (mm/inches)
• Date Time Format
– MM_DD_YYYY for U.S.
– DD_MM_YYYY for International
Show initial
prompts
Sets the MFP to show initial
prompts after the device is
powered on so the user can
complete the setup.
Yes*
No
When the MFP is powered on the first time,
the default is Yes. After the user completes
the setup wizard and selects Done at the
Country select screen, the default is No.
Date Format
Time Format
Specifies the format based on MM-DD-YYYY*
Month, Day, and Year (U.S.)
the geographical location.
DD-MM-YYYY*
Day, Month, Year (International)
YYYY-MM-DD
(* Denotes a country/region-specific factory
default value)
Specifies if the format is for a 12 hour A.M./P.M.
12 A.M.–12 P.M., 12:01 P.M.–11:59 P.M.
00:00–24:00
12-hour clock or for a 24-hour
clock.
24 hour clock
Screen Brightness Adjusts the brightness of the 5–100
LCD on the control panel.
(100*)
Show Bookmarks
Yes*
No
When set to No, the Bookmarks container is
not shown in Held Jobs.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Allow Custom Job Controls the show and hide
Yes*
No
This menu item controls hide or show for the
scans
function for the Custom Job
setting and the Custom Job
scanning settings for each
function. The Custom Job
scanning settings set the
default values for Custom Job
for each function. They are
not shown if custom jobs are
not allowed.
user interface Custom Job setting as well as
the Custom Job scanning settings for each
function. The Custom Job scanning settings
set the default values for Custom Job for each
function.
This function is also known as
Job Build.
Custom Job is not supported
on all models.
Scanner jam
recovery
Determines if the MFP
Job level*
Page level
Custom jobs may not recover at the job level.
Custom jobs always recover at the page level.
recovers an entire print job or
just the page of the print job
when a scanner jam occurs.
Web Page Refresh
Rate
30–300
(120*)
Range is in seconds.
Contact Name
Location
LAA
text field
NULL*
text field
NULL*
Allows the system support
person to change the network
interface hardware address,
so it is a locally administered
address (LAA).
text field
Valid entries for the text field must be
numerals only.
(000000000000*)
Alarms
Alarm Control
Off
Alarm Control sets the function of each alarm.
Off–MFP does not sound an alarm.
Controls whether the MFP sounds an alarm when
the device requires operator intervention.
Single*
Single–MFP sounds three quick beeps.
Continuous
Continuous–MFP repeats three beeps
every 10 seconds.
Toner Alarm
Off*
Toner Alarm activates when the print cartridge
or a toner cartridge is low on toner.
Single
Continuous
Settings
43
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Using MFP menus
Menu item
Purpose
Values and descriptions
Timeouts
Specifies the amount of time Standby Mode
Touch the LCD screen or press any of the
hard buttons to exit (wake up) from this mode.
the MFP waits to return to the
Disabled
1–240 (15*)
home screen, receive an end-
Disabled—Disables Standby Mode.
of-job message, or receive
additional bytes of data from
the computer.
1–240—Specifies the amount of time in
minutes that the MFP waits before returning
to the home screen.
Note: Wait Timeout is only
available when using
PostScript emulation. This
menu value has no effect on
PCL emulation print jobs.
Power Saver Mode It sets the number of minutes that pass after
exiting Standby Mode before the MFP goes
Disabled
2–240 (60*)
into a reduced power state called Power
Saver Mode.
If Standby Mode is disabled, which is
considered a setting of 0, then Power Saver
Mode is the number of minutes of inactivity
that occurs before entering Power Saver
Mode.
Print the menu settings page to determine the
current Power Saver setting. When the MFP is
in Power Saver Mode, it is still ready to
receive print jobs.
Disabled—Disables Power Saver Mode.
Disabled is not available if Energy Conserve is
set to On.
2–240 (60*)—Specifies the amount of time
after exiting Standby Mode or after finishing a
print job before the MFP goes into Power
Saver mode.
For example, select 15 to put the MFP in
Power Saver mode 15 minutes after it finishes
a print job. This uses much less energy, but
requires more warm-up time for the MFP.
Select 15 if your MFP shares an electrical
circuit with room lighting and you notice lights
flickering. Select a high value if the MFP is in
constant use. Under most circumstances, this
keeps the MFP ready to print with minimum
warm-up time. Select a value between 1 and
240 minutes for a balance between energy
consumption and a shorter warm-up period.
Note: When the MFP enters Power Saver
Mode, for the entire duration in this mode,
Screen Brightness is set to 15. Touch the LCD
screen or press any of the hard buttons to exit
(wake up) from this mode.
Screen Timeout
15–300 (30*)
Disabled—Disables Screen Timeout.
15–300—Specifies the amount of time in
seconds before the control panel returns to
the home screen due to inactivity.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Timeouts
Print Timeout
Disabled
Disabled—Disables Print Timeout.
(continued)
1–255—Specifies the amount of time the
MFP waits for an end-of-job message before
canceling the remainder of the print job.
1–255 (90*)
Note: When the timer expires, any partially
formatted page still in the MFP is printed, and
other input ports are examined to see if data
exists.
Wait Timeout
Disabled
Disabled—Disables Wait Timeout.
15...65535—Specifies the amount of time the
MFP waits for additional data before it cancels
the job.
15...65535 (40*)
Print Recovery
Specifies whether the MFP
continues from certain offline
situations, reprints jammed
pages, or waits until the entire
page is processed and ready
to be printed.
Auto Continue
Disabled*
5–255
Lets the MFP automatically continue from
certain offline situations when not resolved
within the specified time period.
Disabled—Disables Auto Continue.
5–255—Specifies the amount of time in
seconds that the MFP waits.
Jam Recovery
Specifies whether the MFP reprints jammed
pages.
On
Off
On—The printer reprints jammed pages.
Off—The printer does not reprint jammed
pages.
Auto*
Auto—The printer reprints a jammed page
unless the memory required to hold the page
is needed for other MFP tasks.
Page Protect
Successfully prints a page that may otherwise
generate Complex Pageerrors.
Off*
On
Off—Prints a partial page of data if memory is
insufficient to process the entire page.
On—Ensures that an entire page is
processed before it prints.
Note: If, after selecting On, the page still
cannot print, reduce the size and number of
fonts on the page, or increase the installed
printer memory.
Note: For most print jobs, On is not needed.
When On is selected, printing may be slower.
Printer Language
Specifies the default printer
language used to
communicate data from the
computer to the MFP.
PCL Emulation
PS Emulation*
PCL emulation—Uses a PCL interpreter for
incoming host communications.
PostScript emulation—Uses a PS interpreter
for incoming host communications.
Note: This menu item is not
available from the control
panel. It is only available on
the MFP Embedded Web
Server.Setting a printer
language as the default does
not prevent a software
application from sending print
jobs that use the other
language.
Settings
45
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Using MFP menus
Menu item
Purpose
Values and descriptions
Print Area
Modifies the logical and
physical printable area.
Normal*
Note: The Whole Page setting only affects
pages printed using PCL 5 interpreter. This
setting has no effect on pages printed using
the PCL XL or PostScript interpreters. If
attempting to print any data in the non-
printable area defined by Normal Print Area,
the MFP clips the image at the boundary
defined by the Normal defined printable area.
Whole Page
Note: This menu item is not
available from the control
panel. It is only available on
the MFP Embedded Web
Server.
Download Target
Specifies the storage location RAM*
for downloaded resources.
All downloaded resources are automatically
stored in printer memory (RAM).
Storing downloaded
Flash
All downloaded resources are automatically
stored in flash memory.
resources in flash memory or
on a hard disk is permanent
storage rather than the
temporary storage that RAM
provides. The resources
Note: Flash appears as a menu item if a
formatted, nondefective optional flash
memory card which is not Write or Read/Write
password protected is installed.
remain in the flash memory or
on the hard disk even when
the MFP is turned off.
Disk
All downloaded resources are automatically
stored on the hard disk.
Note: This menu item is not
available from the control
panel. It is only available on
the MFP Embedded Web
Server.
Note: Disk appears as a menu item if a
formatted, nondefective hard disk which is not
Write or Read/Write password protected is
installed.
Job Accounting
Specifies to store or not store Off*
statistical information about
MFP does not store job statistics on the hard
disk.
the most recent print jobs on
On
MFP stores job statistics for the most recent
print jobs.
the hard disk. The statistics
include whether the job
printed with or without errors,
the print time, the job size (in
bytes), the requested print
media size and type, the total
number of printed pages, and
the number of copies
requested.
Note: This menu item is not
available from the control
panel. It is only available on
the MFP Embedded Web
Server.
Resource Save
Specifies what the MFP does Off*
with downloaded resources,
such as fonts and macros
MFP retains downloaded resources only until
memory is needed. It then deletes those
resources associated with the inactive printer
language.
stored in RAM, if the MFP
receives a job that requires
On
MFP retains all downloaded resources for all
printer languages during language changes
and MFP resets. If the MFP runs out of
memory, 38 Memory Fullappears.
more memory than is
available.
Note: This menu item is not
available from the control
panel. It is only available on
the MFP Embedded Web
Server.
Banner Page
Specifies if the print job
should be printed as a
Banner Page.
Off*
On
To set to Off, clear the check box.
To set to On, select the check box.
Note: This menu item is not
available from the control
panel. It is only available on
the MFP Embedded Web
Server.
Settings
46
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Using MFP menus
Menu item
Purpose
Values and descriptions
Factory Defaults
Returns MFP settings to the
factory default values.
Restore Now
User-defined settings remain.
Do Not Restore*
• All menu items are returned to the factory
default values except:
– Display Language.
– All settings in the Fax, E-mail, and FTP
Settings menu items, the Standard
Parallel and Parallel <x> menu items,
the Standard Serial and Serial <x>
menu items, the Standard Network and
Network <x> menu items, and the
Standard USB and USB <x> menu
items.
• All downloaded resources (fonts, macros,
and symbol sets) in printer memory (RAM)
are deleted. (Resources residing in flash
memory or on the hard disk are
unaffected.)
Copy Settings
Use these menu items to set the MFP for settings related to copying.
Menu item
Purpose
Values and descriptions
Content
Specifies the type of content
contained in the copy job.
Text
The copy job contains mostly text or line art.
Text/Photo*
Photograph
The copy job contains a mixture of text and graphics.
The copy job is a high quality photograph or high
quality inkjet print that is primarily composed of
images.
Printed image The copy job is halftoned, such as documents printed
on a laser printer or pages from a magazine that are
primarily composed of images. A halftone is a
collection of black and white dots arranged to simulate
the brightness values of grayscale images.
Settings
47
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Using MFP menus
Menu item
Purpose
Values and descriptions
Duplex
To specify if an original
document is duplex (two-
sided) or simplex (one-sided)
when making a copy based on
whether the sheets in the
original document are simplex
or duplex.
1 sided to 1
sided*
The original draft placed in the ADF has printing on
one side of a sheet of paper. The requested copy is
one-sided, so each copied sheet only has an image
on one side of the sheet. The copy mimics the original
exactly.
If an optional duplex unit is not
installed, then two-sided
output cannot be selected.
Only one-sided to one-sided or
two-sided to one-sided is
available for scanning.
1 sided to 2
sided
The original draft has printing on one side of a sheet
of paper. The requested copy is two-sided, so an
image of an original page is placed on each side of a
copied sheet. For example, if the original is ten
sheets, the copy is five sheets with printing on both
sides.
The orientation of each sheet
defaults to portrait. The
binding defaults to long edge.
for information on long edge
binding.
2 sided to 1
sided
The original draft has printing on both sides of a sheet
of paper. The requested copy is one-sided, so each
copied sheet only has an image on one side of the
sheet. For example, if the original draft is five sheets
of paper with an image on each side of each sheet,
then the copy is ten sheets with only one image on
one side of each sheet.
2 sided to 2
sided
The original draft placed in the ADF has printing on
both sides of a sheet. The requested copy of the
original is two-sided, also. The copy mimics the
original exactly.
Paper Saver
Specifies how many images of Off*
pages from a print job to place
on one printed page of print
Places the image of one page from the print job onto
one printed page.
2 on 1 Portrait Places the images of two pages from the print job
onto one printed page with portrait orientation.
media.
2 on 1
Landscape
Places the images of two pages from the print job
onto one printed page with landscape orientation.
4 on 1 Portrait Places the images of four pages from the print job
onto one printed page with portrait orientation.
4 on 1
Landscape
Places the images of four pages from the print job
onto one printed page with landscape orientation.
Settings
48
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Using MFP menus
Menu item
Purpose
Values and descriptions
Print Page
Borders
Specifies if a border is printed On*
around the edge of the page at
the margins.
A page border prints when Paper Saver is set to 2 on
1 Portrait, 2 on 1 Landscape, 4 on 1 Portrait, or 4 on 1
Landscape.
Off
A page border does not print.
Collate
To keep the pages of a print
job stacked in sequence when
making multiple copies of the
job.
On*
Copies the entire job the number of times specified.
For example, if you set Copies to 2 and have three
pages to copy, the MFP output is page 1, page 2,
page 3, page 1, page 2, page 3.
Off
Copies each page of a job the number of times
specified. For example, if you set Copies to 2 and
have three pages to copy, the MFP output is page 1,
page 1, page 2, page 2, page 3, page 3.
Original Size
Provides a list of possible
Letter (8.5 x 11 (* Denotes a country/region-specific factory default
scanner sizes to select from to in.)*
specify the size of the original
value)
Legal (8.5 x 14 Auto Size Sense determines a single size for a job.
copy document.
in.)
When the MFP is unable to determine a size, the user
is prompted to determine the size of the scan window.
A default size needs to be pre-selected on the LCD.
Executive
(7.25 x 10.5
in.)
Folio (8.5 x 13
in.)
Statement
(5.5x 8.5 in.)
A4 (210 x 297
mm)*
A5 (148 x 210
mm)
JIS-B5 (182 x
257 mm)
Auto Size
Sense
Mixed Sizes
Copy To
Source
Provides a list of possible print Tray 1*
media sources to send the
Tray 2 is not listed as a selection in the values list
unless an optional drawer is installed.
MP Feeder
copy job to for printing.
An envelope feeder cannot be a value even if one is
installed.
Tray 2
Transparency Places a sheet of paper
On*
Off
Select On to have sheets placed between
transparencies.
Separators
between transparencies.
Select Off to not have sheets placed between
transparencies.
Separator
Sheets
Places a sheet of paper
between pages, copies, or
jobs based on the value
selected.
None*
Between
Copies
Between Jobs
Between
Pages
Separator
Source
Provides a list of possible print Tray 1*
media sources where the
Tray 2 is not listed as a selection in the values list
unless an optional drawer is installed.
MP Feeder
separator sheets could be
accessed.
An envelope feeder cannot be a value even if one is
installed.
Tray 2
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Darkness
Specifies the level of darkness 1–9 (5*)
for the copy job.
A graphic representation depicts the values. As the
right or left scroll button is touched, the asterisk
moves back and forth on the line. 1 is next to the - and
9 is next to the +. As shown, 5 is the current value.
-
+
Number of
Copies
Specifies the number of copies 1–999 (1*)
for the copy job.
Overlay
Specifies the selection for
overlay text to print on each
page of the copy job.
Confidential
Copy
The Custom value is not shown unless text is entered
into the Custom Overlay text field from the EWS page.
The text used for the overlay is what the user entered
on the EWS page, but Custom must be selected in the
menu for the text to be printed as an overlay on each
page.
Draft
The overlay looks similar to
the following on a page:
Urgent
Custom
Off*
Custom
Overlay
Specifies a custom overlay.
text entry field Use the text entry field to specify a custom overlay.
The field has a 64-character limit.
Allow priority
copies
Allows interruption to a
On*
Off
Interrupts the print job at the next page.
network print job, so the MFP
may be used as a copier to
copy a page or document.
Interrupts the print job at the next job boundary which
means between incoming individual print jobs.
Custom Job
scanning
Specifies if Custom Job
scanning is On or Off.
On
To set to On, select the check box.
To set to Off, clear the check box.
Off*
This is also known as Job
Build.
Custom Job is not supported
on all models.
Background
Removal
Adjusts the amount of
background visible on a copy.
-4 to +4 (0*)
-4 sets Background Removal to off.
+4 sets Background Removal to the maximum
allowed.
Contrast
Specifies the contrast used for 0–5
the copy job. The default is
dependent on the Content
menu item. If the Content
Text default is 5.
The default is 0 for items other than text.
menu item is reset from the
default setting, then the default
for Contrast is reset, also.
Shadow Detail Adjusts the amount of shadow -4 to +4 (0*)
detail visible on a copy.
-4 preserves the least amount of shadow detail.
+4 preserves the most shadow detail.
Scan edge to
edge
Specifies if the original
document is scanned edge-to-
edge prior to making copies.
Off*
On
Settings
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Using MFP menus
Fax Settings
Use these menu items to set the MFP for settings related to faxing.
Menu item
Purpose
Values and descriptions
Fax Mode
Sets which fax
method or mode is
used.
Analog Fax Server
If the MFP does not have a modem, this menu item
does not appear.
Analog Fax
Setup
Specifies the link
to analog fax
setup. With analog
fax, the fax method
is by a telephone
line.
link
link
If the MFP does not have a modem, Fax Setup link
does not appear.
Fax Server
Setup
Specifies the link
for fax server
setup. The fax job
is sent to a fax
server for
transmission.
Analog Fax Setup
With analog fax, the fax method is by a telephone line. Use the following menu items to set up analog fax.
Settings
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Using MFP menus
General Fax Settings
Menu item
Purpose
Values and descriptions
Station Name
Specifies the name of the fax
within the MFP. The name could be
a person’s name or the name of a
company.
text entry field
The text entry field is limited to eight
characters.
Enter the name in the provided field
using the virtual alphanumeric
keyboard screen. See Virtual
Station Number
Station ID
Specifies the fax phone number.
limited text entry
field
Text entry characters are limited to:
0–9, (, ), ., +, -, and a space.
Station Name
Station Number
Enable Manual Fax
Sets the MFP to manual fax only
which requires a line splitter and a
telephone hand set. Use a regular
telephone to answer an incoming
fax job and to dial a fax number.
On
Off*
Note: Touch # 0 on the numeric
keypad to go directly to the Manual
Fax function.
Memory Use
Defines the amount of
All receive
Mostly receive
Equal*
All the memory is set to receive fax
jobs.
non-volatile memory used in
relation to fax for a fax job. The
default setting splits an equal
amount of memory between
sending and receiving fax jobs.
However, when one of the values is
set, then the memory is not set
equally.
Most of the memory is set to receive
fax jobs.
Splits the memory for sending and
receiving fax jobs into equal
amounts.
Mostly sent
All send
Most of the memory is set to send
fax jobs.
All the memory is set to send fax
jobs.
Cancel Faxes
Sets the MFP to have the option of Allow*
canceling fax jobs. If this is not
Allows fax job cancelation. Causes
the Fax column to appear on the
Cancel Jobs screen.
allowed, the Cancel Faxes menu
item is hidden and does not appear
Don’t Allow
Canceling fax jobs is not allowed
since the Cancel Faxes menu item
does not appear.
on the control panel.
Settings
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Using MFP menus
Virtual alphanumeric keyboard
abc
q
e
f
r
t
y
j
u
i
o
p
Backspace
w
a
s
d
z
g
h
k
l
Shift lock
x
c
v
b
n
m
Search
Cancel
Space
Clear
Back
Fax Send Settings
Menu item
Purpose
Values and descriptions
Resolution
To define quality in dots per inch (dpi). Standard*
A higher resolution gives greater print
Fine
quality, but it increases the fax
transmission time for outgoing faxes.
Super Fine
Ultra Fine
Original Size
Provides a list of possible scanner
sizes to select from to specify the size
of the original copy document.
Letter (8.5 x 11 in.)*
Legal (8.5 x 14 in.)
(* Denotes a country/region-specific
factory default value)
8.5 in. supports Mixed Sizes.
Executive (7.25 x 10.5
in.)
Folio (8.5 x 13 in.)
Statement (5.5x 8.5
in.)
A4 (210 x 297 mm)*
A5 (148 x 210 mm)
JIS-B5 (182 x 257
mm)
Auto Size Sense
Mixed Sizes
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Duplex
Sets duplex scanning (two-sided
scanning) either on or off for outgoing
fax jobs.
Off*
The fax job is not set for duplex
printing.
Long edge
The long end of the page (left edge is
for portrait orientation and top edge for
landscape orientation). See Duplex
Bind on page 68 for more
information.
Short edge
The short edge of the page (top edge
for portrait orientation and left edge for
landscape orientation). See Duplex
Bind on page 68 for more
information.
Content
Specifies the type of content contained Text*
in the fax job.
The fax job contains mostly text or line
art.
Text/Photo
The fax job contains a mixture of text
and images.
Photo
The fax job contains only images.
Darkness
Specifies the level of darkness for the
fax job.
1–9 (5*)
A graphic representation depicts the
values. As the right or left scroll
button is touched, the asterisk moves
back and forth on the line. 1 is next to
the - and 9 is next to the +. As shown,
5 is the current value.
-
+
Dial Prefix
A numeric entry field is provided to
enter numbers. The previously entered
numbers are shown.
Number string
The entry field is limited to 16
characters. Text entry characters are
limited to:
The dial prefix could be a country code
or a code businesses use to dial an
outside line.
0–9, (, ), ., +, -, and a space.
Automatic
Redial
Specifies the number of times the MFP 0–9 (5*)
automatically tries to send the fax job
again by resubmitting the Fax To
number.
Redial
Frequency
Select a range in minutes for the
number of redials to occur in that time
span.
1–200 (3*)
Behind a
PABX
Enables or disables switchboard blind Yes
Do not wait for a dial tone.
Wait for a dial tone.
dialing without a dial tone.
No*
Enable ECM
Enables Error Correction Mode for fax Yes*
jobs, which makes faxing more
ECM is enabled.
No
ECM is disabled.
reliable.
Enable Fax
Scans
Allows sending faxes by scanning at
the MFP.
On*
Off
Fax scans are enabled.
Fax scans are disabled.
Driver to fax jobs can be sent.
Driver to Fax
Allows driver to fax jobs to be sent by
the MFP.
On*
Off
Driver to fax jobs cannot be sent.
Driver to fax jobs are treated like
PostScript jobs.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Allow Save as Allows for saving fax numbers as
Yes*
A Save as Shortcut button appears on
the screen.
Shortcut
shortcuts in the MFP.
No
A Save as Shortcut button does not
appear on the Fax Destination screen.
Dial Mode
Specifies the dialing sound, either as a Tone*
tone or a pulse.
A tone sounds for each number dialed.
Pulse
A pulsating noise sounds for each
number dialed.
Note: This menu item may not be
available in all countries or regions.
Custom Job
scanning
Allows for scanning of custom fax jobs. On
To set to On, select the check box.
To set to Off, clear the check box.
This is also known as Job Build.
Off*
Custom Job is not supported on all
models.
Background
Removal
Adjusts the amount of background
visible on a copy.
-4 to +4 (0*)
0–5
-4 sets Background Removal to off.
+4 sets Background Removal to the
maximum allowed.
Contrast
Specifies the contrast used for the
scan job. The default is dependent on
the Content menu item. If the Content
menu item is reset from the default
setting, then the default for Contrast is
reset also.
Text default is 5.
The default is 0 for items other than
text.
Shadow detail Adjusts the amount of shadow detail
visible on a copy.
-4 to +4 (0*)
-4 preserves the least amount of
shadow detail.
+4 preserves the most shadow detail.
Scan edge to Specifies if the original document is
Off*
On
edge
scanned edge-to-edge prior to sending
the fax job.
Settings
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Using MFP menus
Fax Receive Settings
Menu item
Purpose
Values and descriptions
Enable Fax Receive Allows fax jobs to be received by the
MFP.
Yes*
Fax jobs can be received.
No
Fax jobs cannot be received.
Rings to Answer
Auto Reduction
The MFP rings a set number of times
to indicate an incoming fax job.
1–25 (1*)
Scales an incoming fax job so it fits the On*
size of the print media loaded in the
designated fax source. See Paper
Source as follows for more
information.
Scales the incoming fax.
Off
Does not scale the incoming fax.
Paper Source
Specifies the print media source
selected to supply print media for the
MFP to print an incoming fax.
Auto*
The print media source is
automatically selected by the MFP.
Tray <x>
Tray <x> or the standard tray is the
specified print media source, where
<x> is the number of the tray.
MP Feeder
Tray <x>
The multipurpose feeder is the
specified print media source.
Tray <x>, which can be any optional
drawer, is the specified print media
source, where <x> is the number of
the tray in the drawer.
(if an optional
drawer is
installed)
Duplex
Sets duplex printing (two-sided
printing) either on or off for incoming
fax jobs.
On
The incoming fax is a duplex job.
Off*
The incoming fax is not a duplex job.
This menu item appears if an optional
duplex unit is installed or if the MFP
model has an internal duplex unit.
Fax Footer
Prints the transmission information at
the bottom of each page from a
received fax.
On*
Off
Select On for the footer to print.
Select Off to not print the footer.
Settings
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Using MFP menus
Fax Log Settings
Menu item
Purpose
Values and descriptions
Transmission Log
Selects whether the MFP prints a log
with details about the fax job sent. If
the fax job failed to send, the header
on the page reads “Fax Failed” instead
of “Transmission Log.”
Print Always*
The MFP prints a page indicating
information about the fax job sent
which includes the fax number and
the time the fax job was sent.
Print Never
The MFP never prints the log.
Print on Error
The MFP prints a page with
information if the fax job failed to be
sent.
Receive Error Log
Auto Print Logs
Sets the MFP to print a log of received Print Never*
fax jobs for each one that had an error
The MFP never prints a log.
The MFP prints a log.
Print on Error
when it was received.
Specifies that a log prints after 45 fax
jobs have been sent or received.
On*
The MFP prints a log of sent or
received fax jobs.
Off
The MFP does not print a log of sent
or received fax jobs.
Log Paper Source
Specifies the print media source
selected to supply print media for the
MFP to print a log of all sent and
received faxes. Envelopes do not
apply.
Tray 1*
Tray 1 or the standard tray is the
specified print media source.
MP Feeder
The multipurpose feeder is the
specified print media source.
Note: This menu item applies to all
scan functions.
Tray 2 (if an
Tray 2, which is an optional drawer, is
optional drawer is the specified print media source.
installed)
Logs Display
Specifies if a send log shows a dialed Remote Station
Shows the remote station name of a
fax job in the log.
phone number or a remote station
name.
Name*
Dialed Phone
Number
Shows the phone number of a fax job
in the log.
Enable Job Log
Enable Call Log
Sets the MFP to track the most recent Yes*
The MFP does track fax jobs.
The MFP does not track fax jobs.
The MFP does track fax calls.
The MFP does not track fax calls.
fax jobs.
No
Sets the MFP to track the most recent Yes*
fax calls.
No
Speaker Settings
Menu item
Purpose
Values and descriptions
Speaker Mode
Specifies how long the speaker Always Off
remains on.
The speaker is set off.
On until Connected*
The speaker is on until the fax
connection is made.
Always On
High*
Low
The speaker is set on.
Speaker Volume
Ringer Volume
Specifies the volume setting.
The speaker volume is high.
The speaker volume is low.
The speaker volume is off.
The speaker volume is on.
Sets the MFP fax speaker
ringer volume.
Off
On*
Settings
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Using MFP menus
Distinctive Ring Settings
Menu item
Purpose
Values and descriptions
Single Ring
Answers calls with a one ring pattern.
On*
Off
The one ring pattern is set on.
The one ring pattern is set off.
The double ring pattern is set on.
The double ring pattern is set off.
The triple ring pattern is set on.
The triple ring pattern is set off.
Double Ring
Triple Ring
Answers calls with a double ring
pattern.
On*
Off
Answers calls with a triple ring pattern. On*
Off
Fax Server Setup
Menu item
Purpose
Values and descriptions
To format
text entry field
Use [#] for the fax number. For example:
[x]@fax.thecompany.com
Reply Address
Subject
text entry field
text entry field
text entry field
This field is required.
Message
The text entry field is limited to 512
characters.
Primary SMTP
Gateway
value in text
value in text
Links to a Primary SMTP Gateway in E-mail
Secondary SMTP
Gateway
Links to a Secondary SMTP Gateway in
Image Format
Specifies the format of the PDF*
Portable Document Format
Tagged Image File Format
file to be faxed.
TIFF
Content
Specifies the type of
content contained in the
fax job.
Text*
The fax job contains mostly text or line art.
Text/Photo
The fax job contains a mixture of text and
images.
Photo
The fax job contains only images.
Fax Resolution
Defines quality in dots per Standard
Standard is suitable for most documents.
Use Fine for documents with small print.
Use Super fine for documents with fine
detail.
Use Ultra fine for documents with graphics
or photographs.
inch (dpi). A higher
Fine
resolution gives greater
Super Fine
Ultra Fine
print quality, but it
increases the fax
transmission time for
outgoing faxes.
Darkness
Specifies the level of
darkness for the fax job.
1–9 (5*)
A graphic representation depicts the values.
As the right or left scroll button is touched,
the asterisk moves back and forth on the
line. 1 is next to the - and 9 is next to the +.
As shown, 5 is the current value.
-
+
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Orientation
Determines how text and Portrait*
graphics are oriented on
the page for the fax job.
Text and graphics are parallel to the short
more information about short edge.
Landscape
Text and graphics are parallel to the long
more information about long edge.
Original Size
Provides a list of possible Letter (8.5 x 11 in.)*
(* Denotes a country/region-specific factory
default value)
scanner sizes to select
Legal (8.5 x 14 in.)
from to specify the size of
8.5 in. supports Mixed Sizes.
Executive (7.25 x 10.5
in.)
the original scanned
document for faxing.
Folio (8.5 x 13 in.)
Statement (5.5x 8.5
in.)
A4 (210 x 297 mm)*
A5 (148 x 210 mm)
JIS-B5 (182 x 257
mm)
Auto Size Sense
Mixed Sizes
Use Multi-page TIFF Indicates that the jobs are Yes*
multiple-page Tagged
Multiple-page TIFF files are created.
Select the check box to turn it on.
Image File Format jobs.
No
One single TIFF file is created for each
page.
This menu item applies to
all scan functions.
Clear the check box to turn it off.
Settings
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Using MFP menus
E-mail Settings
Menu item
Purpose
Values and descriptions
E-mail Server Setup
Format
Specifies the format of the file to be
scanned.
PDF*
JPEG
TIFF
Portable Document Format
Joint Photographic Experts Group
Tagged Image File Format
PDF version
Content
Sets the version of an Adobe Acrobat
PDF file that is sent.
1.2
1.3
1.4
1.5
1.6
This menu item applies to all scan
functions.
Specifies the type of content contained
in the e-mail.
Text
The e-mail job contains mostly text or
line art.
Text/Photo*
The e-mail job contains a mixture of
text and images.
Photo
Gray*
The e-mail job contains only images.
Color
Specifies if the MFP recognizes a color
image in the e-mail or sees the color
image in gray shades.
Does not send a color image in the e-
mail job.
Color
Sends the e-mail job with a color
image enclosed.
Resolution
Specifies the resolution of the
e-mail in dots per inch (dpi).
75 dpi
75–600 dpi are available for Gray.
75–300 are available for Color. See
150 dpi
200 dpi
300 dpi
400 dpi
600 dpi
Resolution is limited by the value set for
the Color menu item. If set to Color and
Resolution is set to 400 or 600 dpi, the
configuration is allowed, but it is not seen
in the normal workflow, so the
combinations are invalid. The resolution
is reduced to 300 dpi.
Darkness
Specifies the level of darkness for the
e-mail as a graphic representation of a
page that uses a fill pattern to indicate
various levels from light (1) to dark (9).
1–9 (5*)
Specifies the level of darkness for the
e-mail.
A graphic representation depicts the
values. As the right or left scroll
button is touched, the asterisk moves
back and forth on the line. 1 is next to
the - and 9 is next to the +. As shown,
5 is the current value.
-
+
Settings
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Menu item
Purpose
Values and descriptions
Orientation
To specify the default orientation of the
document to be sent in the
scan job.
Portrait*
Sends the original document as
portrait for the scan job, which means
text and graphics are parallel to the
short edge. See Duplex Bind on
page 68 for more information about
short edge.
Landscape
Sends the original document as
landscape for the scan job, which
means text and graphics are parallel
to the long edge. See Duplex Bind
on page 68 for more information
about long edge.
Original Size
Provides a list of possible scanner sizes Letter (8.5 x
(* Denotes a country/region-specific
factory default value)
to select from to specify the size of the
original document to be scanned.
11 in.)*
Legal (8.5 x
14 in.)
Executive
(7.25 x 10.5
in.)
Folio (8.5 x 13
in.)
Statement
(5.5x 8.5 in.)
A4 (210 x 297
mm)*
A5 (148 x 210
mm)
JIS-B5 (182 x
257 mm)
Auto Size
Sense
Mixed Sizes
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Duplex
Sets duplex scanning (two-sided
scanning) either on or off for e-mails.
Off*
The e-mail job is not set for duplex
printing.
Long edge
The long end of the page (left edge is
for portrait orientation and top edge
for landscape orientation). See
Duplex Bind on page 68 for more
information.
Short edge
The short edge of the page (top edge
for portrait orientation and left edge
for landscape orientation). See
Duplex Bind on page 68 for more
information.
Photo JPEG Quality
JPEG Quality
Sets the quality of a JPEG photo image 5–90 (50%*)
in relation to file size and the quality of
the image.
A 5 setting gives a smaller file size,
but the quality of the image is
lessened.
This menu item applies to all scan
functions.
A 90 setting gives the best quality of
the image, but the file size is very
large.
Sets the quality of a JPEG text or
text/photo image in relation to file size
and the quality of the image.
5–90 (75%*)
A 5 setting gives a smaller file size,
but the quality of the image is
lessened.
This menu item applies to Text and
Text/Photo, and all scan functions.
A 90 setting gives the best quality of
the image, but the file size is very
large.
E-mail images sent
as
Attachment*
Web Link
Use multi-page TIFF Provides a choice between
single-page TIFF files and multiple-page
Yes*
Multiple-page TIFF files are created.
Select the check box to turn it on.
TIFF files. For a multiple-page scan to
e-mail job, either one TIFF file is created
containing all the pages, or multiple TIFF
files are created with one file for each
page of the job.
No
One single TIFF file is created for
each page.
Clear the check box to turn it off.
This menu item applies to all scan
functions.
Transmission Log
Log Paper Source
Specifies when the transmission log
prints.
Print Always*
Print Never
The e-mail transmission log always
prints.
The log page is a confirmation that the
e-mails transferred successfully.
The e-mail transmission log never
prints.
Print on Error The e-mail transmission log only
prints when an error occurs.
To select the print media source to
supply print media for the MFP to print a
log of all sent and received e-mails.
Envelopes do not apply.
Tray 1*
Tray 1 or the standard tray is the
specified print media source.
MP Feeder
The multipurpose feeder is the
specified print media source.
Note: This menu item applies to all scan
functions.
Tray 2 (if an
optional
drawer is
installed)
Tray 2, which is an optional drawer, is
the specified print media source.
E-mail Bit Depth
Enables the Mixed mode to have smaller 1 bit*
file sizes by using 1 bit images when
8 bit
Color is set to Off.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Custom Job scanning Allows for scanning of custom e-mails.
This is also known as Job Build.
On
To set to On, select the check box.
To set to Off, clear the check box.
Off*
Custom Job is not supported on all
models.
Allow Save as
shortcut
Allows saving of e-mail addresses as
shortcuts.
Yes*
No
When it is set to No, the Save as
Shortcut button does not appear on
the E-mail Destination screen.
Background Removal Adjusts the amount of background
visible on a copy.
-4 to +4 (0*)
-4 sets Background Removal to off.
+4 sets Background Removal to the
maximum allowed.
Contrast
Specifies the contrast used for the
0–5
Text default is 5.
e-mail. The default is dependent on the
Content menu item. If the Content menu
item is reset from the default setting,
then the default for Contrast is reset also.
The default is 0 for items other than
text.
Shadow Detail
Adjusts the amount of shadow detail
visible on a copy.
-4 to +4 (0*)
-4 preserves the least amount of
shadow detail.
+4 preserves the most shadow detail.
Scan edge to edge
Specifies if the original document is
scanned edge-to-edge prior to sending
the e-mail.
Off*
On
Settings
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Using MFP menus
FTP Settings
Menu item
Purpose
Values and descriptions
Format
PDF*
JPEG
TIFF
Portable Document Format
Joint Photographic Experts Group
Tagged Image File Format
PDF version
Content
Sets the version of an Adobe
Acrobat PDF file that is sent.
1.2
1.3
1.4
1.5*
1.6
This menu item applies to all scan
functions.
Specifies the type of content
contained in the FTP job.
Text
The FTP job contains mostly text or line
art.
Text/Photo*
The FTP job contains a mixture of text
and images.
Photo
Gray*
The FTP job contains only images.
Color
Specifies if the MFP recognizes a
color image in the FTP job or sees
the color image in gray shades.
Does not send a color image in the FTP
job.
Color
Sends the FTP job with a color image
enclosed.
Resolution
Specifies the resolution of the FTP
job in dots per inch (dpi).
75 dpi
75–600 dpi are available for Gray. 75–300
previously.
150 dpi
200 dpi
300 dpi
400 dpi
600 dpi
Resolution is limited by the value set
for the Color menu item. If set to
Color and Resolution is set to 400 or
600 dpi, the configuration is allowed,
but it is not seen in the normal
workflow, so the combinations are
invalid. The resolution is reduced to
300 dpi.
Darkness
Specifies the level of darkness for
the FTP as a graphic representation
of a page that uses a fill pattern to
indicate various levels from light (1)
to dark (9).
1–9 (5*)
Specifies the level of darkness for the
FTP.
A graphic representation depicts the
values. As the right or left scroll button is
touched, the asterisk moves back and
forth on the line. 1 is next to the - and 9 is
next to the +. As shown, 5 is the current
value.
-
+
Orientation
To specify the default orientation of
the document to be sent in the FTP
job.
Portrait*
Sends the original document as portrait
for the FTP job which means text and
graphics are parallel to the short edge.
information about short edge.
Landscape
Sends the original document as
landscape for the FTP job which means
text and graphics are parallel to the long
more information about long edge.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Original Size
Provides a list of possible scanner
sizes to select from to specify the
size of the original document to be
scanned.
Letter (8.5 x 11
in.)*
(* Denotes a country/region-specific
factory default value)
Legal (8.5 x 14 in.)
Executive (7.25 x
10.5 in.)
Folio (8.5 x 13 in.)
Statement (5.5x
8.5 in.)
A4 (210 x 297
mm)*
A5 (148 x 210
mm)
JIS-B5 (182 x 257
mm)
Auto Size Sense
Mixed Sizes
Duplex
Sets duplex printing (two-sided
printing) either on or off for FTP
jobs.
Off*
The FTP job is not set for duplex printing.
Long edge
The long edge of the page (left edge for
portrait orientation and top edge for
landscape orientation). See Duplex Bind
on page 68 for more information.
This menu item appears if an
optional duplex unit is installed or if
the MFP model has an internal
duplex unit.
Short edge
The short edge of the page (top edge for
portrait orientation and left edge for
landscape orientation). See Duplex Bind
on page 68 for more information.
Photo JPEG
Quality
Sets the quality of a JPEG photo
image in relation to file size and the
quality of the image.
5–90 (50%*)
A 5 setting gives a smaller file size, but
the quality of the image is lessened.
A 90 setting gives the best quality of the
image, but the file size is very large.
This menu item applies to all scan
functions.
JPEG Quality
Sets the quality of a JPEG text or
text/photo image in relation to file
size and the quality of the image.
5–90 (75%*)
A 5 setting gives a smaller file size, but
the quality of the image is lessened.
A 90 setting gives the best quality of the
image, but the file size is very large.
This menu item applies to Text and
Text/Photo, and all scan functions.
Use multi-page
TIFF
Provides a choice between
Yes*
No
Multiple-page TIFF files are created.
Select the check box to turn it on.
single-page TIFF files and multiple-
page TIFF files. For a multiple-page
scan to FTP job, either one TIFF file
is created containing all the pages,
or multiple TIFF files are created
with one file for each page of the job.
One single TIFF file is created for each
page.
Clear the check box to turn it off.
This menu item applies to all scan
functions.
Transmission
Log
Specifies when the transmission log Print Always*
prints.
The FTP transmission log always prints.
The FTP transmission log never prints.
Print Never
The log page is a confirmation that
files transferred successfully.
Print on Error
The FTP transmission log only prints
when an error occurs.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Log Paper
Source
To select the print media source to
supply print media for the MFP to
print a log of all sent and received
FTPs. Envelopes do not apply.
Tray 1*
Tray 1 or the standard tray is the specified
print media source.
MP Feeder
The multipurpose feeder is the specified
print media source.
Note: This menu item applies to all
scan functions.
Tray 2 (if an
Tray 2, which is an optional drawer, is the
optional drawer is specified print media source.
installed)
E-mail Bit Depth Enables the Mixed mode to have
smaller file sizes by using 1 bit
1 bit*
8 bit
images when Color is set to Off.
Base file name
text entry
The default value is the following word:
image
Note: There is a 53-character limit for the
base file name. The following characters
or symbols are invalid:
* – asterisk
: – colon
? – question mark
< – less than symbol
> – greater than symbol
| – vertical bar
A time stamp is added to the end of the
base file name.
Custom Job
scanning
Allows for scanning of custom FTP
jobs.
On
To set to On, select the check box.
To set to Off, clear the check box.
Off*
This is also known as Job Build.
Custom Job is not supported on all
models.
Allow Save as
shortcut
Allows saving of FTP addresses as Yes*
When it is set to No, the Save as Shortcut
button does not appear on the FTP
Destination screen.
shortcuts.
No
Background
Removal
Adjusts the amount of background
visible on a copy.
-4 to +4 (0*)
-4 sets Background Removal to off.
+4 sets Background Removal to the
maximum allowed.
Contrast
Specifies the contrast used for the
FTP job. The default is dependent
on the Content menu item. If the
Content menu item is reset from the
default setting, then the default for
Contrast is reset, also.
0–5
Text default is 5.
The default is 0 for items other than text.
Shadow Detail
Adjusts the amount of shadow detail -4 to +4 (0*)
visible on a copy.
-4 preserves the least amount of shadow
detail.
+4 preserves the most shadow detail.
Scan edge to
edge
Specifies if the original document is Off*
scanned edge-to-edge prior to
On
sending the FTP job.
Settings
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Using MFP menus
Print Settings
Print settings consist of the following menus. Click any of the menus for more information
Finishing Menu
Use these menu items to set the user default settings for all jobs. Printing from an application may override user default
settings.
Menu item
Purpose
Values and descriptions
Duplex
Sets duplex (two-sided) printing as
the default for all print jobs.
Off*
On
Prints on one side of the print media.
Prints on both sides of the print media.
Note: This menu item appears if an
optional duplex unit is installed.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Duplex Bind
Defines the way duplex pages are
bound, and how the printing on the
back of the sheet (even-numbered
pages) is oriented in relation to the
printing on the front (odd-numbered
pages).
Long Edge*
Assumes binding along the long edge of the page (left edge for
portrait orientation and top edge for landscape orientation).
The following illustration shows long-edge binding for portrait
and landscape pages.
Note: This menu item appears if an
optional duplex unit is installed.
Binding
Back of sheet
Back of
sheet
Front of
next sheet
Binding
Front of next
sheet
Portrait
Landscape
Short Edge
Assumes binding along the short edge of the page (top edge
for portrait orientation and left edge for landscape orientation).
The following illustration shows short-edge binding for portrait
and landscape pages.
Back of
sheet
Binding
Binding
Back of
sheet
Front of
next sheet
Front of
next sheet
Landscape
Portrait
Copies
Sets the number of copies needed
as the MFP user default value.
1–999 (1*)
Values selected from the application or
printer driver always override values
selected from the control panel.
Blank Pages
Specifies whether to include
application-generated blank pages
as part of the printed output.
Do Not Print*
Print
Does not print application-generated
blank pages as part of the job.
Prints application-generated blank
pages as part of the job.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Collation
Keeps the pages of a print job
stacked in sequence when printing
multiple copies of the job.
Off*
On
Prints each page of a job the number
of times specified by the Copies menu
item. For example, if Copies is set to 2,
and three pages are sent to print, the
printer prints page 1, page 1, page 2,
page 2, page 3, page 3.
Prints entire job the number of times
specified by the Copies menu item.
For example, if Copies is set to 2, and
three pages are sent to print, the
printer prints page 1, page 2, page 3,
page 1, page 2, page 3.
Separator Sheets Inserts blank separator sheets
between jobs, between multiple
copies of a job, or between each
page of a job.
None*
Does not insert separator sheets.
Between Copies
Inserts a blank sheet between each
copy of a job. If Collation is Off, a blank
page is inserted between each set of
printed pages (all page 1’s, all page
2’s, and so on). If Collation is On, a
blank page is inserted between each
collated copy of the job.
Between Jobs
Inserts a blank sheet between jobs.
Between Pages
Inserts a blank sheet between each
page of a job. This is useful when
printing transparencies or wanting to
insert blank pages in a document for
notes.
Separator
Source
Specifies the source that holds
separator sheets.
Tray <x> (Tray 1*)
MP Feeder
Selects separator sheets from the
specified tray.
Only installed sources are shown in
the list of values.
Selects separator sheets from the
multipurpose feeder.
Note: Configure MP must be set to
Cassette.
Envelope Feeder
Selects an envelope as a separator
sheet.
Multipage Print
Prints multiple-page images on one Off*
side of a sheet of paper. This is also
Prints 1 page image per side.
Prints 2 page images per side.
Prints 3 page images per side.
Prints 4 page images per side.
Prints 6 page images per side.
Prints 9 page images per side.
Prints 12 page images per side.
Prints 16 page images per side.
2 Up
3 Up
4 Up
6 Up
9 Up
12 Up
16 Up
called n-up or Paper Saver.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Multipage Order Determines the positioning of
multiple page images when using
Multipage Print. See Multipage
Horizontal*
Vertical
Reverse Horizontal
Reverse Vertical
The positioning depends on the
number of images and whether the
images are portrait or landscape in
orientation.
For example, if selecting 4-Up multiple page printing and portrait orientation, the results differ
depending on the Multipage Order value selected.
Horizontal
Order
Vertical
Order
Reverse
Horizontal Order
Reverse
Vertical Order
1
3
2
4
1
3
4
2
4
1
3
3
4
1
2
2
Multipage View
Determines the orientation of a
multiple-page sheet.
Auto*
Lets the MFP choose between portrait
and landscape orientation.
Long Edge
Sets the long edge of the print media
as the top of the page (landscape).
more information.
Short Edge
Sets the short edge of the print media
as the top of the page (portrait). See
Duplex Bind on page 68 for more
information.
Multipage Border Prints a border around each page
image when using Multipage Print.
None*
Solid
Does not print a border around each
page image.
Prints a solid line border around each
page image.
Offset Pages
Offsets the output of each print job
or each copy of a print job, making it
easier to separate the documents
stacked in the finisher output bin.
None*
Stacks all sheets directly on top of
each other.
Between Copies
Between Jobs
Offsets each copy of a print job.
Offsets each print job.
Note: This menu item only appears
when an optional finisher is
installed.
Settings
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Using MFP menus
Quality Menu
Use these menu items to change settings that affect print quality and save toner. Printing from an application may override
user default settings.
Menu item
Purpose
Values and descriptions
Print Resolution
To select printed output resolution.
600 dpi*
Produces high quality output for print
jobs that are mostly text.
1200 dpi
Produces highest quality output for
jobs where print speed is not important
and memory is abundant.
1200 Image Q
2400 Image Q
1–10 (8*)
Uses line screening for print jobs that
contain bitmapped images, such as
scanned photos.
Uses line screening for print jobs that
contain bitmapped images, such as
scanned photos.
Toner Darkness
Lightens or darkens printed output
and conserves toner.
• Select a lower value for finer line
width, lighter grayscale images, and
to lighten printed output.
• Select a higher value for bolder line
widths or darker grayscale images.
• Select 10 for very bold text.
• Select a value less than 7 to
conserve toner.
A scale appears on the control
panel LCD shown as follows. A
vertical bar ( | ) indicates the factory
default value. An arrow symbol ( V )
indicates a user default value and
the V moves left or right on the scale
while touching the left arrow or right
arrow buttons. When the default of 8
is selected, the V covers the vertical
bar as shown:
-.......v..+
Brightness
Contrast
Adjusts the gray value of printed
images.
-6 to +6 (0*)
0–5 (0*)
-6 is maximum decrease.
+6 is maximum increase.
Adjusts the contrast of printed
images.
0 is maximum decrease.
5 is maximum increase.
Enhance Fine
Lines
Enables a print mode preferable for On
certain files containing fine line
detail, such as architectural
drawings, maps, electronic circuit
diagrams, and flow charts.
In the driver, select the check box.
In the driver, clear the check box.
Off*
Note: Enhance Fine Lines is not a
menu item available from the control
panel. This setting is only available
on the PCL emulation driver or
PostScript driver or on the MFP
Embedded Web Server.
Gray Correction
Automatically adjusts the contrast
enhancement applied to images.
Auto
Off*
In the driver, select the check box.
In the driver, clear the check box.
Settings
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Using MFP menus
Utilities Menu
Use the Utilities Menu to print a variety of listings relating to available MFP resources, settings, and print jobs. Other menu
items let you set up MFP hardware and troubleshoot problems.
Menu item
Purpose
Values and descriptions
Factory Defaults
To return your MFP settings to the
factory default values.
Restore Now
• All menu items are returned
to the factory default values
except:
This menu item is also available in the
Setup Menu.
– Display Language.
– All settings in the Fax, E-
mail, and FTP Settings
menu items, the Standard
Parallel and Parallel <x>
menu items, the Standard
Serial and Serial <x>
menu items, the Standard
Network and Network <x>
menu items, and the
Standard USB and USB
<x> menu items.
• All downloaded resources
(fonts, macros, and symbol
sets) in MFP memory (RAM)
are deleted. (Resources
residing in flash memory are
unaffected.)
Do Not Restore*
User-defined settings remain.
Remove Held
Jobs
Removes confidential and held jobs
from the MFP hard disk.
Confidential
Held
Selecting a value only affects
jobs that are resident in the
MFP. Bookmarks, jobs on USB
flash memory devices, and other
types of held jobs are not
affected.
The menu item appears if a hard disk
is installed containing held or
confidential jobs.
Not Restored
All
Format Flash
To format the flash memory.
Yes
No*
Yes
Deletes any data stored in flash
memory and prepares the flash
memory to receive new
resources.
Do not turn off the MFP while the flash
is formatting.
Note: This menu item only appears if a
nondefective optional flash memory
card, which is not write or read/write
protected, is installed.
Cancels the request to format
the flash memory and leaves
current resources stored in flash
memory.
Defragment Flash To retrieve storage area lost when
resources are deleted from flash
memory.
The MFP transfers all resources
stored in flash memory to MFP
memory and then reformats the
flash memory option. When the
format operation is complete,
the resources are loaded back
into flash memory.
Warning: Do not turn off the MFP
while the flash is defragmenting.
Note: This menu item only appears if a
nondefective optional flash memory
card, which is not write or read/write
protected, is installed.
No*
Yes
The MFP cancels the request to
defragment the flash memory.
Format Disk
Formats the MFP hard disk.
Deletes any data stored on the
hard disk and prepares the
device to receive new resources.
Warning: Do not turn off the MFP
while the hard disk is formatting.
Note: This menu item only appears if
the hard disk is not write or read/write
password protected. This is not
No*
Cancels the request to format
the hard disk and leaves current
resources stored on the disk.
supported on the Lexmark X644e.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Job Acct Stat
Prints a listing of all job statistics
stored on the hard disk or clears all
statistics on the hard disk.
Print
Prints all statistics available for
the most recent print jobs.
Clear
Deletes all accumulated job
statistics from the hard disk. As
the MFP deletes all stored job
statistics, the message
Clearing job accounting
statistics appears as the
jobs are deleted.
Warning: Clear appears as a value
only if Job Accounting is not set to
MarkTrack™.
Note: This menu item only appears if
the hard disk is not write or read/write
password protected. This is not
supported on the Lexmark X644e.
Activate Hex
Trace
Helps isolate the source of a print job
problem. With Hex Trace selected, all
data sent to the MFP is printed in
hexadecimal and character
representation. Control codes are not
executed.
Touch Activate Hex Trace to
enter Hex Trace mode.
To exit Hex Trace mode, turn the
MFP off, wait 15 seconds, and
then turn the MFP on.
Coverage
Estimator
Provides an estimate of the
percentage of coverage of cyan,
magenta, yellow, and black on a page.
The estimate is printed on a separator
page.
Off*
On
Percent coverage is not printed.
Prints the estimated percentage
of coverage for each color on
the page.
Setup Menu
Use the Setup Menu to configure a variety of MFP features.
Menu item
Purpose
Values and descriptions
PCL Emulation*
Printer Language
Specifies the default printer language
used to communicate data from the
computer to the MFP.
PCL emulation—Uses a
PCL interpreter for
incoming host
PS Emulation
communications.
Note: Setting a printer language as the
default does not prevent a software
application from sending print jobs that
use the other language.
PostScript emulation—
Uses a PS interpreter for
incoming host
communications.
Resource Save
Specifies what the MFP does with
downloaded resources, such as fonts
and macros stored in RAM, if the MFP
receives a job that requires more
memory than is available.
Off*
On
The MFP retains
downloaded resources only
until memory is needed. It
then deletes those
resources associated with
the inactive printer
language.
Setting Resource Save to On causes
the MFP to reset and returns the LCD
to the home screen.
The MFP retains all
downloaded resources for
all printer languages during
language changes and
MFP resets. If the MFP
runs out of memory, 38
Memory Fullappears.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Download Target
Specifies the storage location for
downloaded resources.
RAM*
All downloaded resources
are automatically stored in
printer memory (RAM).
Storing downloaded resources in flash
memory or on a hard disk is
permanent storage rather than the
temporary storage that RAM provides.
The resources remain in the flash
memory or on the hard disk even when
the MFP is turned off.
Flash
All downloaded resources
are automatically stored in
flash memory.
Note: Flash appears as a
menu item if a formatted,
nondefective optional flash
memory card which is not
Write or Read/Write
password protected is
installed.
Disk
All downloaded resources
are automatically stored on
the hard disk.
Note: Disk appears as a
menu item if the hard disk
is not Write or Read/Write
password protected. This is
not supported on the
Lexmark X644e.
Job Accounting
Specifies to store or not store
Off*
On
The MFP does not store job
statistics on the hard disk.
statistical information about the most
recent print jobs on the hard disk. The
statistics include whether the job
printed with or without errors, the print
time, the job size (in bytes), the
requested media size and type, the
total number of printed pages, and the
number of copies requested.
The MFP stores job
statistics for the most
recent print jobs.
Note: Job Accounting only appears
when a nondefective hard disk is
installed.
Print Area
Modifies the logical and physical
printable area.
Normal*
Note: The Whole Page
setting only affects pages
printed using PCL 5
interpreter. This setting has
no effect on pages printed
using the PCL XL or
Fit to Page
Whole Page
PostScript interpreters. If
attempting to print any data
in the non-printable area
defined by Normal Print
Area, the MFP clips the
image at the boundary
defined by the Normal
defined printable area.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Factory Defaults
Returns printer settings to the factory
default values.
Restore Now
• All menu items are
returned to the factory
default values except:
– Display Language.
– All settings in the
Standard Parallel and
Parallel <x> menu
items, the Standard
Serial and Serial <x>
menu items, the
Standard Network
and Network <x>
menu items, and the
Standard USB and
USB <x> menu items.
• All downloaded
resources (fonts,
macros, and symbol
sets) in printer memory
(RAM) are deleted.
(Resources residing in
flash memory or on the
hard disk are
unaffected.)
Do Not Restore*
User-defined settings
remain.
PostScript Menu
Use these menu items to change printer settings that affect jobs using the PostScript printer language. Printing from an
application may override user default settings.
Menu item
Purpose
Values and descriptions
Print PS Error
Prints a page defining the
PostScript emulation error when an
error occurs.
Off*
Discards the print job without
printing an error message.
On
Prints an error message
before it discards the job.
Font Priority
Establishes the font search order.
Resident*
The MFP searches printer
memory for the requested font
before searching the flash
memory or the hard disk.
Note: Font Priority only appears
when a formatted flash or hard disk
is installed, is neither defective nor
Read/Write or Write protected, and
Job Buffer Size is not set to 100%.
Flash/Disk
The MFP searches the hard
disk and flash memory for the
requested font before
searching printer memory.
Settings
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Using MFP menus
PCL Emulation Menu
Use these menu items to change printer settings that affect jobs using the PCL emulation printer language. Printing from an
application may override user default settings.
Menu item
Purpose
Values and descriptions
Font Source
Determines the set of fonts shown in Resident*
the Font Name menu item.
Shows all fonts resident in printer
RAM when the MFP ships from the
factory.
Disk
Note: Shows all fonts stored on the
MFP hard disk. This is not supported
on the Lexmark X644e.
Flash
Download
All
Shows all fonts stored in flash
memory.
Shows all fonts downloaded to
printer RAM.
Shows all fonts available to the MFP
from all sources.
Font Name
Symbol Set
Identifies a specific font from the
specified font source.
R0 Courier*
The font name and font ID for all
fonts in the selected font source are
shown. The font source abbreviation
is R for resident, F for flash, K for
hard disk, and D for download.
Determines the symbol set for a
specified font name.
10U PC-8 (US)*
A symbol set is a set of alphabetic
and numeric characters, punctuation,
and special symbols used when
printing with a selected font. Only the
symbol sets supported for the
(country/region-
specific factory default
values)
selected font name are shown.
12U PC-850 (non-US)*
(country/region-
specific factory default
values)
Settings
76
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Using MFP menus
Menu item
Purpose
Values and descriptions
PCL Emulation
Settings
Changes the point size for scalable Point Size
typographic fonts.
Point size refers to the height of the
characters in the font. One point
equals approximately 1/72 of an
inch. Point sizes from 1 to 1008 in
increments of 0.25 points can be
selected.
1.00–1008.00 (12*)
Note: Point Size only appears for
typographic fonts.
Specifies the font pitch for scalable
monospaced fonts.
Pitch
Pitch refers to the number of fixed-
space characters in a horizontal inch
of type. A pitch from 0.08 to 100
characters per inch (cpi) in
0.08–100.00 (10*)
increments of 0.01 cpi can be
selected. For nonscalable
monospaced fonts, the pitch appears
but cannot be changed.
Note: Pitch only appears for fixed, or
monospaced, fonts.
Determines how text and graphics
are oriented on the page.
Orientation
Portrait*
Portrait prints text and graphics
parallel to the short edge of the
paper.
Landscape
Landscape prints text and graphics
parallel to the long edge of the paper.
more information about short and
long edges.
Determines the number of lines that Lines per Page
The MFP sets the amount of space
between each line (vertical line
spacing) based on the Lines per
Page, Paper Size, and Orientation
menu items. Select the correct Paper
Size and Orientation before changing
Lines per Page.
print on each page.
1–255
60* (US)
64* (non-US)
Sets the width of the logical page for A4 Width
Note: The 203 mm setting makes
the logical page wide enough to print
eighty 10-pitch characters.
A4 size paper.
198 mm*
203 mm
Specifies whether the MFP
automatically performs a carriage
return (CR) after a line feed (LF)
control command.
Auto CR after LF
Off—The MFP does not perform a
carriage return after a line feed
control command.
Off*
On
On—The MFP performs a carriage
return after a line feed control
command.
Specifies whether the printer
automatically performs a line feed
after a carriage return control
command.
Auto LF after CR
Off—The MFP does not perform a
line feed after a carriage return
control command.
Off*
On
On—The MFP performs a line feed
after a carriage return control
command.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Tray Renumber
Configures the MFP to work with
printer drivers or applications that
use different source assignments for
the sources: trays, the multipurpose
feeder, and the manual feed slot.
Assign MP Feeder
Off—The MFP uses factory default
source assignments.
Off*
None
0–199
None—Source ignores the Select
Paper Feed command. None
appears only if it is the current
default. None must be selected by
the PCL interpreter.
Note: See the Technical Reference
for more information about
assigning source numbers.
0–199—Select a numeric value to
assign a custom value to a source.
Assign Tray [x]
Off*
Off—The MFP uses factory default
source assignments.
None—Source ignores the Select
Paper Feed command. None
appears only if it is the current
default. None must be selected by
the PCL interpreter.
None
0–199
0–199—Select a numeric value to
assign a custom value to a source.
Assign Env Feeder
Off—The MFP uses factory default
source assignments.
Off*
None—Source ignores the Select
Paper Feed command. None
appears only if it is the current
default. None must be selected by
the PCL interpreter.
None
0–199
0–199—Select a numeric value to
assign a custom value to a source.
Assign Manual Paper
Off—The MFP uses factory default
source assignments.
Off*
None—Source ignores the Select
Paper Feed command. None
appears only if it is the current
default. None must be selected by
the PCL interpreter.
None
0–199
0–199—Select a numeric value to
assign a custom value to a source.
Assign Man Env
Off*
Off—The MFP uses factory default
source assignments.
None—Source ignores the Select
Paper Feed command. None
appears only if it is the current
default. None must be selected by
the PCL interpreter.
None
0–199
0–199—Select a numeric value to
assign a custom value to a source.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Tray Renumber
(continued)
View Factory Def
Shows the factory default value
assigned to each source. For
example:
MPF Default = 8
T1 Default = 1
T2 Default = 4
T3 Default = 5
T4 Default = 20
T5 Default = 21
Env Default = 6
MPaper Default = 2
MEnv Default = 3
The menu item is for viewing
information only. No item in the value
list can be selected.
All possible options appear even if
they are not installed.
Restore Defaults
Select Yes to return all source
assignments to factory default
values.
Yes
No
PDF Menu
Use these menu items to change printer settings that affect PDF jobs.
Menu item
Purpose
Values and descriptions
Scale to Fit
Scales page content to fit the
selected print media size.
Yes
No*
Yes—Scales the page to fit the
selected print media.
No—Does not scale the page; printed
text or graphics are cropped if larger
than the selected print media.
Annotations
Specifies whether to print
annotations in the PDF.
Do Not Print*
Print
Do Not Print—Does not print PDF
annotations.
Print—Prints PDF annotations.
Settings
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Using MFP menus
HTML Menu
These menu items are used to change the printer HTML settings.
Menu item
Purpose
Values and descriptions
Font Name
Sets the default font for HTML
documents.
Albertus MT
Antique Olive
Apple Chancery
Arial MT
Intl CG Times
Intl Courier
Intl Univers
Joanna MT
Letter Gothic
Lubalin Graph
Marigold
Note: Times will be used in HTML
documents that do not specify a
font.
Avant Garde
Bodoni
Bookman
Chicago
MonaLisa Recut
Monaco
Clarendon
Cooper Black
Copperplate
Coronet
New CenturySbk
New York
Optima
Courier
Eurostile
Oxford
Palatino
Garamond
Geneva
StempelGaramnd
Taffy
Gill Sans
Times
Goudy
TimesNewRoman
Univers
Helvetica
Hoefler Text
Zapf Chancery
Font Size
Scale
Sets the default font size for HTML
documents.
1 pt–255 pt (12 pt*)
Select point sizes from 1 to 255 points
in 1 point increments.
Scales the default font for HTML
documents.
1%–400% (100%*)
Select scale sizes from 1 to 400% in
1% increments.
Orientation
Sets the page orientation for HTML Portrait*
documents.
Portrait—Prints text and graphics
parallel to the short edge of the paper.
Landscape
Landscape—Prints text and graphics
parallel to the long edge of the paper.
more information about short and long
edges.
Margin Size
Sets the page margin for HTML
documents.
8 mm–255 mm
(19 mm*)
Sets the margin from 8 to 255 mm in
1 mm increments.
Backgrounds
Specifies whether to print
backgrounds in HTML documents.
Print*
Print—Prints HTML backgrounds.
Do Not Print
Do Not Print—Does not print HTML
backgrounds.
Image Menu
These menu items are used to change the size or orientation of a printed image or to invert a printed image.
Menu item
Purpose
Values and descriptions
Auto Fit
Selects optimal print media size,
scaling, and orientation.
On*
Off
Note: When set to On, this setting
overrides the scaling setting and can
override the orientation setting for
some images.
Invert
Inverts bi-tonal monochrome
images.
On
Note: Does not apply to GIF or JPEG.
Off*
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Scaling
Scales the image to fit the print
media size.
Anchor Top Left
Best Fit*
Note: When the Auto Fit setting is set
to On, Scaling is automatically set to
Best Fit.
Anchor Center
Fit Height / Width
Fit Height
Fit Width
Orientation
Sets the image orientation.
Portrait*
Portrait—Prints text and graphics
parallel to the short edge of the paper.
Landscape
Landscape—Prints text and graphics
parallel to the long edge of the paper.
more information about short and long
edges.
Security
These menu items are used to set security levels on individual print jobs requiring a PIN and securing setup.
Menu item
Purpose
Values and descriptions
Authentication
Method
Authentication disabled*
Internal
If Authentication disabled is selected,
Function Access settings requiring
user IDs or passwords are ignored.
information.
NTLM
Kerberos 5
LDAP
Note: For LDAP and LDAP + GSSAPI,
use the MFP Embedded Web Server
(EWS) interface.
LDAP + GSSAPI
Auto 'Log out' delay Sets a delay in seconds at 1–60 (3*)
the home screen before
an authenticated user is
automatically logged off.
Scan to PC Port
Range
This menu item is used by text entry
the system support
Valid text entries are two sets of
numerical values separated by a
colon.
person who has a port-
blocking firewall between
the MFP and their users.
The default is an empty text entry field.
Settings
81
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Using MFP menus
Menu item
Purpose
Values and descriptions
Function Access
Menus
If Disabled is selected and set as the
user default, then access to everything
from the Menu button is disabled.
Enabled*
Disabled
Copy Access
If Function Disabled is selected, the
menu item does not appear on the
LCD.
No authentication
required*
Require User ID only
Require User ID and
Password
messages for more information.
Function disabled
Fax Access
If Function Disabled is selected, the
menu item does not appear on the
LCD.
No authentication
required*
Require User ID only
Require User ID and
Password
messages for more information.
Function disabled
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Function Access
(continued)
E-mail Access
If Function Disabled is selected, the
menu item does not appear on the
LCD.
No authentication
required*
Require User ID only
Require User ID and
Password
messages for more information.
Function disabled
FTP Access
This menu item and its values control
access to the Scan to FTP function.
No authentication
required*
Require User ID only
Require User ID and
Password
Function disabled
If Function Disabled is selected, the
menu item does not appear on the
LCD.
messages for more information.
Held Jobs Access
If Function Disabled is selected, the
menu item does not appear on the
LCD.
No authentication
required*
Require User ID only
Require User ID and
Password
messages for more information.
Function disabled
Create Scan Profile
If Function Disabled is selected, the
menu item does not appear on the
LCD.
No authentication
required*
Require User ID only
Require User ID and
Password
messages for more information.
Function disabled
Flash Drive Scan
Selecting Function Disabled prevents
the Scan button from appearing.
Selecting No authentication required
lets any user perform the scan.
No authentication
required*
Require User ID only
Require User ID and
Password
Function disabled
If either Require User ID only or
Require User ID and Password is
selected, when the Scan to USB Drive
button is touched, a prompt for
authentication appears. The same
prompt occurs if a function button, like
Scan or E-mail, is touched on the
home screen.
If Function Disabled is selected, the
menu item does not appear on the
LCD.
messages for more information.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Function Access
(continued)
Flash Drive Print
Selecting Function Disabled causes
any file on the Flash Drive to be
unprintable. When the file is selected
for printing, an unrecognized file
screen appears. The only choice is to
delete the file.
No authentication
required*
Require User ID only
Require User ID and
Password
Function disabled
Selecting Require User ID only or
Require User ID and Password
causes the authentication screen to
appear when the Print button is
touched. The user must log on before
printing takes place.
If Function Disabled is selected, the
menu item does not appear on the
LCD.
messages for more information.
Lexmark Embedded
If Function Disabled is selected, the
menu item does not appear on the
LCD.
Solutions (LES) Access
No authentication
required*
Require User ID only
messages for more information.
Require User ID and
Password
Function disabled
Confidential Print
This menu item appears
on the Web page only; it
does not appear on the
control panel LCD.
Max Invalid PIN
Off*
This menu item only appears when a
hard disk is installed. It counts the
number of times an invalid PIN for a
user name is entered before all the
jobs are deleted.
2–10
Job Expiration
Off*
Specifies the amount of time a
confidential job is held in memory
before it is deleted.
1 hour
4 hours
24 hours
1 week
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Protect Menus
These security menu
items are always
Paper Menu
Protection is not applied unless the
password is set, meaning that the
password field cannot be a null field.
Not protected
Accept Advanced
Password only*
Accept Advanced or User
Passwords
password protected when
either an Advanced
Password or a User
Password is set. If both
passwords are set, only
the Advanced Password is
valid.
Reports
Protection is not applied unless the
password is set, meaning that the
password field cannot be a null field.
Not protected
Accept Advanced
Password only*
Accept Advanced or User
Passwords
Settings
Protection is not applied unless a valid
password is set, meaning that the
password field cannot be a null field.
The password protects General
Settings, Copy Settings, Fax Settings,
E-mail Settings, FTP Settings, Print
Settings, and Set Date and Time.
Security is protected when a password
is set.
Not protected
Accept Advanced
Password only*
Accept Advanced or User
Passwords
If both the Advanced and User
Passwords are set, only the Advanced
Password is valid for security.
Network/Ports
Not protected
Protection is not applied unless the
password is set, meaning that the
password field cannot be a null field.
Accept Advanced
Password only*
Accept Advanced or User
Passwords
Shortcuts
Protection is not applied unless the
password is set, meaning that the
password field cannot be a null field.
Not protected
Accept Advanced
Password only*
Accept Advanced or User
Passwords
LES configuration
Not protected
Protection is not applied for Lexmark
Embedded Solutions (LES)
configuration unless the password is
set, meaning that the password field
cannot be a null field.
Accept Advanced
Password only*
Accept Advanced or User
Passwords
Create/Change
Passwords
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Internal Account
Management
Name
text entry
User ID
text entry
Password
text entry
Reenter Password
text entry
E-mail
text entry
NTLM
Authentication
Setup
Allows registration or
removing registration of
the MFP with an NT
domain by a user with
administrator privileges on
the domain.
Domain Name
Domain Name—Enter the text entry
for the domain name. The factory
default for the variable domain name
is <domain>. Use the virtual
alphanumeric keyboard to enter the
text.
Domain PDC Name
Note: Either Registered
or Not Registered
appears on the status
message bar. Continueis
the pop-up message for
removing registration.
Domain PDC Name—Enter the text
entry for the domain PDC name. The
factory default for the Domain PDC
Name variable is an asterisk (*). Use
the virtual alphanumeric keyboard to
enter the text.
Note: Other pop-up messages
include:
• Unregistering this device will
prevent any use of NTLM
authentication until the device is
registered again.
• Keep registration
• Unregister now
Settings
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Using MFP menus
Create and Change Passwords
Create/Change Advanced Password
Menu item
Values and descriptions
Pop-up message
Password
text entry
The range for a password is 8–127 characters. Password must be a
minimum of 8
If a password less than eight characters is
characters.
entered, a pop-up message appears to instruct
the user to enter a password of a minimum of
eight characters.
Reenter Password
text entry
This entry must match the Password field or an Password and Reenter
error pop-up message appears.
Password did not
match.
Create/Change User Password
Menu item
Values and descriptions
Pop-up message
Password
text entry
The range for a password is 8–127 characters. Password must be a
minimum of 8
If a password less than eight characters is
characters.
entered, a pop-up message appears to instruct
the user to enter a password of a minimum of
eight characters.
Reenter Password
text entry
This entry must match the Password field or an Password and Reenter
error pop-up message appears.
Password did not
match.
Create/Change Device Lockout PIN
Menu item
Values and descriptions
Pop-up message
PIN
4-digit numeric
entry
This must be a 4-digit entry. Valid entries are
numerals 0–9. The PIN lets anyone lock the
MFP for all activity at the MFP.
PIN must be 4 digits.
If a password of less than four digits or any
numerals other than 0–9 are entered, a pop-up
message appears, and the field is cleared.
This menu item appears only if a nondefective
hard disk is installed.
Reenter PIN
4-digit numeric
entry
This entry must match the PIN field or an error PIN and Reentered PIN
pop-up message appears, and the field is
cleared.
did not match.
Settings
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Using MFP menus
Set Date and Time
Menu item
Purpose
Values and descriptions
Time Zone
Sets the time zone for Not Set*
Prague
the fax.
US Hawaii
US Alaska
US/Can Pacific
Tijuana
Rome
Stockholm
Vienna
Warsaw
US/Can Mountain
US/Can Central
US/Can Eastern
US/Can Atl
Newfoundland
Brasilia, Braz.
Mid-Atlantic
Azores
Eastern Europe
Cairo
Helsinki
Athens
Istanbul
Israel
South Africa
Moscow
Cape Verde Is.
GMT
Tehran, Iran
Beijing, China
Urumqi
Ireland
London
Aus Western
Aus Central
Aus Eastern
Queensland
Tasmania
Northern Ter.
New Zealand
Korea
Central Europe
Amsterdam
Berlin
Bern
Brussels
Lisbon
Madrid
Paris
Current Date and
Time
This is a display item
only.
YYYY-MM-DD HH:MM The current year, month, date, hour, and
minute appear.
Year
Allows a manual
change to the year.
2003–2028
Year is expressed in one-year increments.
Month
Allows a manual
change to the month.
January
February
March
April
May
June
July
August
September
October
November
December
Day
Allows a manual
change to the day.
1–31
The day is expressed in one-day increments.
If the day is set to a day that is not in the
month, the month changes, and the new day
increments into that month. For example, if
June 31 is set, it becomes July 1. If June 32 is
set, it becomes July 2.
Hour
Allows a manual
0–23
0–59
The hour is expressed in one-hour
increments.
change to the hour.
Minute
Allows a manual
change to the minute.
The minute is expressed in one-minute
increments.
Settings
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Using MFP menus
Menu item
Purpose
Values and descriptions
Automatic*
DST Mode
Allows methods of
changing Daylight
Savings Time (DST)
Mode.
The time is set by the time server.
The time is hand set.
Manual
Daylight Savings
Yes
No
The default value depends on the date and
time.
Note: Once this value is changed, change
DST mode to Manual.
Time Server
IP
None
Time Server Name
text field
Allow NTP
Broadcast
Yes
No*
Select the check box for Yes.
Clear the check box for No.
Help Pages
These menu items are used to print some or all of the resident HelpPages. These pages contain information about MFP
settings for copy, fax, e-mail, and FTP, and ordering supplies.
If the control panel is set to a language other than English, Brazilian Portuguese, French, German, Spanish, or Italian the
document prints in English.
The Helpmenu pages can be printed in the following languages from the Software and Documentation CD.
English
Spanish
Italian
Dutch
Polish
Brazilian Portuguese
French
Finnish
Norwegian
Russian
Swedish
Danish
German
Menu item
Purpose
Values and descriptions
Print All
Prints all HelpPagesmenu
topics.
After selecting this menu item, the Help Pages print, and the
MFP returns to Ready.
Information
Guide
Prints the Information guide.
Copying
Prints the Copy guide on making
copies and changing settings.
E-mail
Prints the E-mail guide on
sending jobs to addresses, using
shortcut numbers, and address
books.
Faxing
Prints the Fax guide on typing
fax numbers, using shortcut
numbers, and faxing to one or
more recipients.
Help Pages
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Using MFP menus
Menu item
Purpose
Values and descriptions
FTP
Prints the FTP guide on
scanning items to send to an
FTP site.
After selecting this menu item, the Help Pages print, and the
MFP returns to Ready.
Print Defects
Prints the Print defects guide
which aids in resolving repeating
defects for copy or print.
Supplies Guide
Prints the Supplies guide about
ordering supplies.
Manage Shortcuts
To manage Fax, E-mail, FTP, and Profile shortcuts, only deletions of an entry or a complete list are possible. Use the up
and down arrows to scroll through the listing of shortcut items if there are enough entries on the screen for the up and down
arrows to appear. The following example shows a Profile shortcuts screen with no items in the list selected. It does not
show arrows since there are only three shortcuts listed which all appear on one screen. As the status message bar
indicates, it shows 1 to 3 entries of a total of 3 entries. If there were more entries, scrolling up and down with arrows would
be possible. Since none of the entries are selected, Delete Entry is an unavailable button since it is not active. Only the
Delete List button is available.
Menus->Manage Shortcuts->Manage Profiles Shortcuts
legal1/my_twain_net_scan
finance_report_scan
Delete
Entry
customfolder/personnel/roles_profiles
Delete
List
Displaying 1 - 3 / 3
Manage Shortcuts
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Using MFP menus
Touch the radio button beside the one listing needed, and it changes to a selected radio button as shown by the blue color.
Delete Entry is now active. Touch Delete Entry to delete the selected entry as shown on the Profile shortcuts screen:
Menus->Manage Shortcuts->Manage Profiles Shortcuts
legal1/my_twain_net_scan
finance_report_scan
Delete
Entry
customfolder/personnel/roles_profiles
Delete
List
Displaying 1 - 3 / 3
The Fax, E-mail, and FTP manage shortcut screens work in the same manner.
Manage Shortcuts
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2
Understanding MFP messages
Messages appear on the MFP control panel describing the current state of the MFP and indicating possible MFP problems
requiring intervention.
Status messages
Status messages provide information on the status of the MFP.
Message
Meaning
Action
Bin [x] Full
x represents the number of the
output bin that is full when the MFP
bins are linked.
Remove print media from the bins. The message
clears once the output level of the linked bins is no
longer full.
Busy
The MFP is busy receiving,
processing, or printing data.
Press Stop to access the job queue.
Flushing Buffer
Hex Trace
The MFP flushes corrupted data and
discards the current print job.
The MFP is in Hex Trace mode.
Exit Hex Trace to print jobs normally. To exit Hex
Trace, unplug the MFP.
Hex Trace isolates the source of a
print job problem. When Hex Trace is
active, all data sent to the MFP prints
in hexadecimal and character
representation.
Maintenance
The MFP maintenance counter has
exceeded its limit, so the MFP
requires maintenance.
Replace the maintenance items. If necessary, reset
the MFP maintenance counter.
Network
Network [x]
Network [x], [y]
A network interface is the active
communication link.
Wait for the message to clear.
Notes:
• The current interface appears on the Menu Settings
Page. Interfaces shown without an x or y means the
active host interface is a standard interface.
• x indicates the active interface is connected to the
MFP through PCI connector x.
• x, y indicates the active interface is connected to
the MFP through channel y on PCI connector x, or
that x equals 0 on the standard network interface.
Parallel
A parallel interface is the active
communication link.
Parallel [x]
Serial [x]
A serial interface is the active
communication link.
USB
USB [x]
The MFP is processing data through
the specified USB port.
[PJL RDYMSG]
Power Saver
This is the Printer Job Language
(PJL) Ready message.
The MFP is ready to receive and
process data. It is reducing its
electricity consumption while idle. If
the MFP remains inactive for the
period of time specified in the Power
Saver menu item (60 minutes is the
factory default), the Power Saver
message replaces the Ready
message.
Send a job to print.
Press any control panel button.
Understanding MFP messages
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Understanding MFP messages
Message
Meaning
Action
Printing
The MFP is printing a job.
Printing page [x]
A sheet of print media moves
through the MFP to be printed.
x represents the number of the sheet
being printed. Even though a duplex
(two-sided) sheet has two sides,
called pages, it only counts as one
sheet.
Printing page [x],
copy [a]/[b]
A sheet of print media moves
through the MFP to be printed.
x represents the number of the sheet
being printed. Even though a duplex
sheet has two sides, called pages, it
only counts as one sheet. So, pages
are not counted, only sheets passing
through the MFP.
The total number of sheets in a set is
not known, but the number of sets is
known. For example, a user may
have requested that three copies
print, so there are three sets of
sheets, but the number of sheets is
unknown.
Printing page [x]/
[y], copy [a]/[b]
A sheet of print media moves
through the MFP to be printed.
x represents the number of the sheet
being printed. A sheet is considered
a front and back page of one piece of
print media. A group of sheets is
called a set. y represents the total
number of sheets in a set.
a is the number of the current set
printing. b is the total number of sets
to be printed. For example, a user
may send a 6-page duplex print job
and select three copies to print. So,
there are three sheets to print for
each job. This makes one set. Three
sets must print before the user has
the complete job.
Ready
The MFP is ready to receive and
process jobs.
Print, fax, scan, e-mail, copy, or use FTP.
Close the cover.
Scanner automatic
document feeder
cover open
The automatic document feeder
(ADF) cover is open.
Standard Bin Full
Bin [x] Full
The standard bin is full.
Remove the stack of print media from the standard
output bin or from the specified bin to clear the
message.
x represents the number of the bin
that is full.
bin name] Full
[bin name] specifies a previously
defined name for the bin, such as
Mary’s bin, and it is full.
Toner Low
The toner cartridge is low on toner.
• The message clears automatically when the cover
or door over the toner cartridge is opened or if the
MFP power is turned off and then on.
• Replace the toner cartridge. If it is not replaced, the
MFP issues the message again when the door or
cover is closed.
The Menu Settings Page shows the
level. It takes an unspecified amount
of time for the MFP to read the level
of toner. Until the level is read, the
MFP does not show the message.
Status messages
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Understanding MFP messages
Message
Meaning
Action
Tray [x] Empty
x represents the number of the tray. 1 Remove the tray. The message clears.
The tray has no print media installed.
2 Install print media in the tray according to the User’s
Guide.
3 Insert the tray.
Tray [x] Low
x specifies the number of the tray
that is low.
Load print media into the specified tray to clear the
message.
Tray [x] Missing
x represents the number of the tray
missing from the MFP.
Insert the tray to clear the message.
The message is on the Menu
Settings Page also.
Waiting
The MFP receives a page of data to Press Stop. Touch Continue to print the contents of
print but waits for an End of Job
command, a Form Feed command,
or additional data.
the buffer.
Cancel the current job.
Wait for the message to clear.
Status messages
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Understanding MFP messages
Fax status messages
Message
Meaning
Answering
The MFP is answering a fax call.
A fax call is completed.
Call complete
Connect <x>bps
Dialing
The fax is connected. <x> is the baud rate per second.
A fax number is dialed. If the number is too long to fit on the screen
only the word Dialingappears.
Fax failed
The fax failed to send.
Job stored for delayed transmission.
Line busy
The scanning completes for a delayed send fax job.
A fax number is dialed, but the fax line is busy.
A fax number is dialed, but no connection is made.
The MFP does not have a dial tone.
No answer
No dial tone
Queued for sending
The scanning process of a fax job completed, but it is not sent yet
because another fax job is being sent or received. As this one job
waits for its turn, this message appears for three seconds.
Receive complete
The MFP has received an entire fax job.
Receiving page [n]
The MFP receives page [n] of the fax job, where n is the number of the
page received.
Sending page [n]
Set clock
The MFP sends page [n] of the fax job, where n is the number of the
page sent.
The Real Time Clock is not set. This message appears if no other fax
status message appears. It remains until the clock is set.
Set the clock.
Waiting for redial
The MFP is waiting to redial the fax number.
Cancel jobs messages
Message
Meaning
Deleting selected job(s) The Delete button is touched after jobs have been selected.
Job cannot be deleted
No jobs selected
A job in the job list is touched, but it cannot be canceled.
The Delete button is touched when no jobs are selected.
Password and PIN messages
Message
Meaning
Action
Invalid or incorrect password. An incorrect password is entered. Touch Continue to return to the screen to
enter a correct password.
Invalid PIN.
An incorrect Personal
Identification Number (PIN) is
entered.
Touch Continue to return to the screen to
enter a correct PIN.
Fax status messages
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Understanding MFP messages
Copy, e-mail, fax, FTP, and scan button messages
Message
Meaning
Action
Insufficient resources. Try again
when the system is idle.
There are not enough system
resources at this time.
Try again after the current job is
complete.
System busy, preparing resources
for job.
Not all resources needed for the job
are available.
Wait for the message to clear.
System busy, preparing resources
for job. Deleting held job(s).
Not all resources needed for the job
are available. Some held jobs are
deleted to free system memory.
Wait for the message to clear.
Attendance messages
Attendance messages indicate errors that the user may need to resolve before continuing to print, scan, fax, e-mail, or use
FTP.
Message
Meaning
Action
Change [src] to [Custom Lets the user override the current
Touch Use current [src] to ignore the message
String]
print media source for the remainder
of the print job. The formatted page
prints as is on the print media
installed in the tray. This may cause
clipping of text or images.
and print on the print media loaded in the tray.
Touch Continue:
• which continues the job if the correct size and
type are loaded in the tray, and this size and
type are specified in the Paper Menuusing
the control panel.
• which is ignored if there is no print media in
the tray.
Touch Cancel job to cancel the current job if
needed.
Change <src> to <Custom New print media is required to finish a Load the indicated source with the requested
Type Name>
print job.
size and type of print media.
Touch Continue to print with print media
currently in the tray.
Change [src] to [size]
Lets the user override the current
print media source for the remainder
of the print job. The formatted page
prints as is on the print media
installed in the tray. This may cause
clipping of text or images.
Touch Use current [src] to ignore the message
and print on the print media loaded in the tray.
Touch Continue:
• which continues the job if the correct size and
type are loaded in the tray, and this size and
type are specified in the Paper Menuusing
the control panel.
• which is ignored if there is no print media in
the tray.
Touch Cancel job to cancel the current job if
needed.
Copy, e-mail, fax, FTP, and scan button messages
96
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Understanding MFP messages
Message
Meaning
Action
Change [src] to [size]
[type]
Lets the user override the current
print media source for the remainder
of the print job. The formatted page
prints as is on the print media
installed in the tray. This may cause
clipping of text or images.
Touch Use current [src] to ignore the message
and print on the print media loaded in the tray.
Touch Continue:
• which continues the job if the correct size and
type are loaded in the tray, and this size and
type are specified in the Paper Menuusing
the control panel.
• which is ignored if there is no print media in
the tray.
Touch Cancel job to cancel the current job if
needed.
Clean scanner backing
strip
During a scanner calibration, the
firmware detects that the scanner
Touch Cancel Job if a scan job is processing
when the attendance message appears. This
backing strip for the backside of scan cancels the job and clears the message.
jobs may be dirty.
Touch Scan from Automatic Document Feeder
if the page jam recovery is active. Scanning
resumes from the ADF immediately after the
last successfully scanned page.
Touch Scan from flatbed if page jam recovery is
active. Scanning resumes from the flatbed
immediately after the last successfully scanned
page.
Touch Finish job without further scanning if
page jam recovery is active. The job ends at the
last successfully scanned page, but the job is
not canceled. Successfully scanned pages go
to their destination: copy, fax, e-mail, or FTP.
Touch Restart job if job recovery is active and
the job is restartable. The message clears. A
new scan job containing the same parameters
as the previous job starts.
Clean scanner glass
During a scanner calibration, the
firmware detects that the scanner
ADF or flatbed glass may be dirty.
Touch Cancel Job if a scan job is processing
when the attendance message appears. This
cancels the job and clears the message.
Touch Scan from Automatic Document Feeder
if the page jam recovery is active. Scanning
resumes from the ADF immediately after the
last successfully scanned page.
Touch Scan from flatbed if page jam recovery is
active. Scanning resumes from the flatbed
immediately after the last successfully scanned
page.
Touch Finish job without further scanning if
page jam recovery is active. The job ends at the
last successfully scanned page, but the job is
not canceled. Successfully scanned pages go
to their destination: copy, fax, e-mail, or FTP.
Touch Restart job if job recovery is active and
the job is restartable. The message clears. A
new scan job containing the same parameters
as the previous job starts.
Disk corrupted
Occurs when the MFP attempts a
hard disk recovery on a corrupted
hard disk, and the hard disk cannot
be repaired. The hard disk must be
reformatted.
Touch Reformat disk to reformat the hard disk
and clear the message.
Warning: All files stored on the hard disk are
deleted.
Attendance messages
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Understanding MFP messages
Message
Meaning
Action
Disk Full – Scan Job
Canceled
The scan job cancels or stops due to Note: The scanner finishes scanning currently
insufficient hard disk space.
committed pages in the ADF, but data is lost
when the job cancels itself.
Touch Continue to clear the message.
Insert tray [x]
Occurs when the MFP detects a
missing tray. x can be 1, 2, 3, 4, or 5.
Insert the specified tray to clear the message.
Touch Cancel Job to cancel the current job if
needed.
Touch Reset Active Bin to change to another
linked bin.
Install envelope feeder The MFP detects that the optional
envelope feeder is missing between
the time the job processes, but before
the job prints. Sometime during
Install the optional envelope feeder. The
message clears.
Touch Cancel Job if needed.
Touch Reset Active Bin to reset the active bin
for a linked set of bins.
processing, the optional envelope
feeder is removed.
Install tray [x]
The MFP detects that optional Tray
Install the optional tray specified by x. The
[x], where x is the number of the tray, message clears.
is missing while the job processes,
Touch Cancel Job if needed.
but before the job prints. Sometime
during processing, the optional tray is
removed.
Touch Reset Active Bin to reset the active bin
for a linked set of bins.
Load manual feeder with Occurs when the MFP receives a
Touch Continue.
[Custom String]
manual feed request that a specific
print media be loaded into the
multipurpose feeder. The print media
is previously defined as a custom
string which appears on the control
panel.
• If print media is in the multipurpose feeder,
the job continues to print.
• If there is no print media in the multipurpose
feeder, all requests for additional pages are
automatically overridden, and print media is
selected from an automatic source.
Touch Automatically select media to override
manual requests for Manual Paper and
Manual Envfor the rest of the print job. All
requests for additional pages are automatically
overridden, and print media is selected from an
automatic source.
Touch Cancel Job to cancel the current job if
needed.
Touch Reset Active Bin to change to another
linked bin.
Load manual feeder with Occurs when the MFP receives a
Touch Continue.
[Custom Type Name]
manual feed request that specific print
media be loaded into the
• If print media is in the multipurpose feeder,
the job continues to print.
• If there is no print media in the multipurpose
feeder, all requests for additional pages are
automatically overridden, and print media is
selected from an automatic source.
multipurpose feeder. The print media
is previously defined as a custom type
from Custom 1 through Custom 6.
The custom type name appears on
the control panel.
Touch Cancel Job to cancel the current job if
needed.
Touch Reset Active Bin to change to another
linked bin.
Attendance messages
98
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Understanding MFP messages
Message
Meaning
Action
Load manual feeder with Occurs when the MFP receives a
Feed a sheet of print media into the
multipurpose feeder to clear the message and
continue the job.
[size]
manual feed request for a specific
size of print media when none is
loaded into the multipurpose feeder.
Touch Continue if print media is in the
multipurpose feeder. The job continues.
Touch Continue if there is no print media in the
multipurpose feeder. All requests for additional
pages are automatically overridden, and print
media is selected from an automatic source.
Touch Cancel Job to cancel the current job if
needed.
Touch Reset Active Bin to change to another
linked bin.
Load manual feeder with Occurs when the MFP receives a
Touch Continue if print media is in the
[type] [size]
manual feed request for a specific
size and type of print media when
none is loaded into the multipurpose
feeder.
multipurpose feeder. The job continues.
Touch Continue if there is no print media in the
multipurpose feeder. All requests for additional
pages are automatically overridden, and print
media is selected from an automatic source.
Touch Automatically select media to override
manual requests for Manual Paper and
Manual Envfor the rest of the print job. All
requests for additional pages are automatically
overridden and print media is selected from an
automatic source.
Touch Cancel Job to cancel the current job if
needed.
Touch Reset Active Bin to change to another
linked bin.
Load [src] with [Custom Occurs when a source is loaded with Touch Continue. Load the specified source that
String]
an incorrect print media size and type is set for the requested size and type.
as specified in the Paper Menu.
Touch Cancel Job to cancel the current job if
needed.
Touch Reset Active Bin to change to another
linked bin.
Load [src] with [Custom Occurs when a source is loaded with Touch Continue. Load the specified source that
Type Name]
an incorrect print media size and type is set for the requested size and type.
as specified in the Paper Menu.
Touch Cancel Job to cancel the current job if
needed.
Touch Reset Active Bin to change to another
linked bin.
Load [src] with [size]
Occurs when a source is loaded with Touch Continue. Load the specified source that
an incorrect print media size as
specified in the Paper Menu.
is set for the requested size.
Touch Automatically select media to override
manual requests for Manual Paper and Manual
Env for the rest of the print job. All requests for
additional pages are automatically overridden,
and print media is selected from an automatic
source.
Touch Cancel Job to cancel the current job if
needed.
Touch Reset Active Bin to change to another
linked bin.
Attendance messages
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Understanding MFP messages
Message
Meaning
Action
Load [src] with [type]
[size]
Occurs when the MFP requests that a Touch Continue. Load the specified source that
specific media source be loaded with is set for the requested size and type.
a specific type and size as specified
Touch Cancel Job to cancel the current job if
in the Paper Menu, but the current
needed.
source contains an incorrect media
size and type.
Touch Reset Active Bin to change to another
linked bin.
Reattach envelope feeder The MFP detects that the optional
Touch Cancel Job to clear the message and
envelope feeder is missing between
continue without using the optional envelope
the time the job processes, and when feeder.
it prints. Sometime during processing,
the optional envelope feeder is
removed.
Install the optional envelope feeder.
Remove paper from
standard output bin
The standard output bin is full of print Remove the stack of print media from the bin to
media.
clear the message and resume printing.
Touch Continue to make the MFP recheck the
output level in the standard output bin.
Replace all originals if One or more messages which
Touch Cancel Job if a scan job is processing
when the attendance message appears. This
cancels the job and clears the message.
restarting job.
interrupted a scan job are now
cleared. Replace the original
documents in the scanner to restart
the scan job.
Touch Scan from Automatic Document Feeder
if the page jam recovery is active. Scanning
resumes from the ADF immediately after the
last successfully scanned page.
Touch Scan from flatbed if page jam recovery is
active. Scanning resumes from the flatbed
immediately after the last successfully scanned
page.
Touch Finish job without further scanning if
page jam recovery is active. The job ends at the
last successfully scanned page, but the job is
not canceled. Successfully scanned pages go
to their destination: copy, fax, e-mail or FTP.
Touch Restart job if job recovery is active and
the job is restartable. The message clears. A
new scan job containing the same parameters
as the previous job starts.
Replace wiper
The MFP detects that the fuser wiper 1 Replace the fuser wiper.
needs replacing.
2 Touch Continue to clear the message.
Touch Ignore to clear the message, but at the
next power-on, the message appears again.
Restore held jobs?
Held jobs are found on the hard disk
after a power-on reset of the MFP.
Touch Yes to restore the held jobs to the hard
disk and make them available. The jobs data
remains on the hard disk; however, the job
control information is stored in the MFP
memory. Touch Quit to stop restoring held jobs
before all jobs are restored. Unrestored jobs
remain on the hard disk and are retrievable
again only at the next power-on reset.
Note: A pop-up screen appears to indicate
Restoring held jobs(s) xxx/yyy, where xxx
indicates the number of the current job being
restored, and yyy is the total number of jobs to
be restored.
Touch Do not restore to have the held jobs
remain on the hard disk until they are deleted.
Attendance messages
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Understanding MFP messages
Message
Meaning
Action
Scan Document Too Long
The scan job exceeds the maximum
number of pages.
Note: The scanner finishes scanning current
pages in the ADF, but data is lost when the job
cancels itself after reaching the maximum
number of pages.
Touch Continue to clear the message.
Touch Cancel Job to clear the message if the
job is restartable.
Touch Restart job if the job is restartable. The
message clears, and a new scan job containing
the same parameters as the previous job starts.
Scanner ADF Cover Open
The scanner automatic document
feed cover is open.
The message clears when the cover is closed.
Close the cover to clear the message.
Touch Continue to clear the message.
Scanner Jam Access Cover The scanner jam access cover is
Open
open.
Scanner registration
successfully completed
Scanner registration is successful.
Some held jobs were lost Occurs when the MFP tries to restore Touch Continue to clear the message.
all jobs on a hard disk regardless of
Some held jobs are not restored. They stay on
the number of held jobs not restored.
the hard disk and are inaccessible.
The message appears once.
1565 Emul error, load
emulation option
The download emulator contained in
the firmware card does not function
with the MFP firmware.
For help downloading the correct download
emulator version, contact the place where you
bought your printer.
Note: The MFP automatically clears
the message in 30 seconds and then
disables the download emulator on
the firmware card.
30.yy Invalid refill,
change cartridge
The MFP detects a refilled Lexmark
Cartridge Return Program print
cartridge.
Install a new print cartridge to clear the
message.
31 Replace defective
print cartridge
The MFP detects a defective print
cartridge within 10–20 seconds after
the top cover is closed.
Remove the defective print cartridge and install
a nondefective print cartridge for printing to
continue.
During the 10–20 second interval before the
defective print cartridge is detected, the MFP
may continue to print pages; however, the
pages are not reprinted once the new print
cartridge is installed.
32.yy Replace
unsupported print
cartridge
The MFP detects an unsupported
print cartridge within 10–20 seconds
after the top cover is closed.
Remove the unsupported print cartridge and
install a supported print cartridge for printing to
continue.
During the 10–20 second interval before the
unsupported print cartridge is detected, the
MFP may continue to print pages; however, the
pages are not reprinted once the new print
cartridge is installed.
Attendance messages
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Understanding MFP messages
Message
Meaning
Action
34 Short paper
The length of the print media is too
short to print the formatted data.
Touch Continueto clear the message and
continue printing. The MFP does not
automatically reprint the page that prompted the
message.
Make sure the Paper Size setting in the Paper
Menu is correct for the size of print media used.
If MP Feeder Size is set to Universal, make sure
the print media is large enough for the formatted
data.
Touch Cancel Jobto cancel the current job if
needed.
35 Insufficient memory
The MFP lacks the memory needed
Touch Continue to disable Resource Save and
to support Resource Save to enable Resource Save. This
continue printing.
feature
message usually indicates too much
memory is allocated for one or more
of the MFP link buffers.
Install additional memory.
37 Insufficient memory
for Flash Memory
Defragment operation
The MFP cannot defragment flash
memory because the memory used to
store undeleted flash resources is full.
Touch Continue to clear the message.
To perform the defragment operation, install
additional memory, or delete fonts, macros, and
other data to free some memory space.
Touch Reset Active Bin to change to another
linked bin.
37 Insufficient memory
to collate job
The MFP cannot collate the job
because the memory is full.
Touch Continue to print the pages processed
before the memory became full. Some memory
frees up, so collating begins for the remainder of
the print job.
For example, if a 50-page print job is sent, and
10 copies are requested, and the MFP runs out
of memory at page 30, pages 1–30 would
collate and print 10 copies. The MFP would then
print and collate pages 31–50 and print 10
copies of these pages.
37 Insufficient memory, The MFP depletes its memory while it Some held jobs are not restored. They stay on
some held jobs were lost attempts to restore held jobs. The
the hard disk and are inaccessible.
message appears once.
37 Insufficient memory, Held jobs are deleted in order to
some Held Jobs were lost process the current job.
Touch Continue to clear the message and
continue printing.
The message appears once per job.
To avoid this error in the future for other jobs,
install more memory.
Touch Cancel Job to cancel the current job if
needed.
38 Memory full
The MFP is processing data, but the
memory used to store pages is full.
To avoid this error in the future:
Simplify the print job by reducing the amount of
text or graphics on a page and deleting
unnecessary downloaded fonts or macros.
Install additional memory.
Touch Cancel Job to cancel the current job if
needed.
Touch Reset Active Bin to change to another
linked bin.
Attendance messages
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Understanding MFP messages
Message
Meaning
Action
39 Page is too complex
to print
The page may not print correctly
because the print information on the
page is too complex.
To avoid this error in the future:
Reduce the complexity of the page by reducing
the amount of text or graphics on the page and
deleting unnecessary downloaded fonts or
macros.
Set Page Protect to On in the Setup Menu in the
Settings menu.
Install additional memory.
Touch Cancel Job to cancel the current job if
needed.
Touch Reset Active Bin to change to another
linked bin.
50 PPDS font error
The MFP has received a request for a Touch Continue to clear the message and
font that is not installed when
formatting PPDS print data.
continue printing the current job.
Touch Cancel Job to cancel the current job if
needed.
Touch Reset Active Bin to change to another
linked bin.
51 Defective flash
detected
The MFP detects a defective flash
memory during power-on or during
flash format and write operations.
Touch Continue to clear the message and
continue printing the current job.
At power-on reset, touch Continue to clear the
message and the MFP continues with normal
operations except for flash operations.
Install different flash memory to be able to
download any resources to flash.
52 Not enough free space There is not enough space in the
Touch Continue to clear the message and
in flash memory for
resources
flash memory to store the data
currently being downloaded.
continue the print job.
Install flash memory with more storage capacity.
Download the data.
Touch Cancel Job to cancel the current job if
needed.
Touch Reset Active Bin to change to another
linked bin.
52 Unformatted flash
detected
The MFP detects unformatted flash
memory.
Touch Continue to clear the message and
continue printing. The MFP continues with
normal operations except for flash operations.
Reformat the flash to allow flash operations.
If the error message reappears, the flash
memory may be defective and require replacing.
54 Network [x] software The MFP cannot establish
• Touch Continue to clear the message and
continue printing. The job may not print
correctly.
• The MFP disables attempts to communicate
through the network interface. No data may
be sent or received.
error
communications with a specified
installed network port. x indicates the
number of the specified port.
• Reset the MFP.
• Program new firmware for the network
interface.
Attendance messages
103
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Understanding MFP messages
Message
Meaning
Action
54 Serial option [x]
error
The MFP detects a serial error, such • Make sure the serial link is set up correctly,
as framing, parity, or overrun on the
specified optional serial port. x is the
number of the optional serial port.
and the appropriate cable is in use.
• Make sure the serial interface parameters
(protocol, baud, parity, and data bits) are set
correctly on the printer and host computer.
• Touch Continue to clear the message and
continue processing the print job; however
the print job may not print correctly.
• Turn the MFP off and then on to reset it.
54 Standard network
software error
The MFP firmware detects an
installed network port, but cannot
establish communication with it.
• Touch Continue to clear the message and
continue printing. The job may not print
correctly.
• The MFP disables attempts to communicate
through the network interface. No data may
be sent or received.
• Reset the MFP.
• Program new firmware for the network
interface.
55 Unsupported option in The MFP detects an unsupported
1 Turn the MFP off.
2 Unplug the power cord from the wall outlet.
3 Remove the unsupported option.
slot [x]
option in the specified slot. x indicates
the number of the specified slot.
4 Connect the power cord to a properly
grounded outlet.
5 Turn the MFP on.
56 Parallel port [x]
disabled
A status request occurs over the
parallel port, but the parallel port is
disabled.
Touch Continue. The MFP discards any data
received on the parallel port.
Touch Reset Active Bin to reset the active bin
for a linked set of bins.
56 Serial port [x]
disabled
The MFP receives data across a
serial port, but the port is disabled.
Touch Continue. The MFP discards any data
received on the serial port.
Touch Reset Active Bin to change to another
linked bin.
56 Standard USB port
disabled
The MFP receives data through a
USB port, but the USB port is
disabled.
Touch Continue. The printer discards any data
received through the USB port.
Make sure the USB Buffer menu item is not set
to Disabled.
Touch Reset Active Bin to change to another
linked bin.
56 USB port [x] disabled The MFP receives data through a
Touch Continue. The MFP discards any data
specified USB port, but this USB port received through the specified USB port.
is disabled. x is the number of the
Make sure the USB Buffer menu item is not set
USB port.
to Disabled.
Touch Reset Active Bin to change to another
linked bin.
57 Configuration change, The MFP fails to restore held jobs due Some held jobs are not restored. They stay on
some held jobs were lost to configuration changes. The
the hard disk and are inaccessible.
message appears once.
58 Too many disks
installed
The MFP detects an excess of hard
disks installed.
1 Turn the MFP off.
2 Unplug the power cord from the wall outlet.
3 Remove the excess hard disks.
4 Connect the power cord to a properly
grounded outlet.
5 Turn the MFP on.
Attendance messages
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Understanding MFP messages
Message
Meaning
The MFP detects an excess of
Action
58 Too many flash
options installed
Touch Continue to clear the message and
optional flash memory cards installed. ignore the extra optional flash memory cards.
The message occurs again unless the excess
optional flash memory cards are removed.
1 Turn the MFP off.
2 Unplug the power cord from the wall outlet.
3 Remove the excess flash memory.
4 Connect the power cord to a properly
grounded outlet.
5 Turn the MFP on.
58 Too many trays
attached
The MFP detects that too many
optional drawers and their matching
trays are installed.
1 Turn the MFP off.
2 Unplug the power cord from the wall outlet.
3 Remove the additional drawers.
4 Connect the power cord to a properly
grounded outlet.
5 Turn the MFP on.
59 Incompatible duplex
An unsupported optional duplex unit
is attached to the MFP.
Remove the optional duplex unit.
The MFP ceases normal functions until the
optional duplex unit is removed.
Touch Continue to clear the message once the
optional duplex unit is removed.
59 Incompatible envelope An unsupported optional envelope
feeder feeder is attached to the MFP.
Remove the optional envelope feeder.
The MFP ceases normal functions until the
optional envelope feeder is removed.
Touch Continue to clear the message once the
optional envelope feeder is removed.
59 Incompatible tray [x] An unsupported optional drawer and Remove the optional drawer.
its matching tray are attached to the
MFP.
The MFP ceases normal functions until the
optional drawer is removed.
Touch Continue to clear the message once the
optional drawer is removed.
61 Remove defective disk The MFP detects a defective hard
1 Turn the MFP off.
disk.
2 Unplug the power cord from the wall outlet.
3 Remove the defective hard disk.
4 Install a new hard disk.
5 Connect the power cord to a properly
grounded outlet.
6 Turn the MFP on.
62 Disk full
The MFP detects that there is not
Touch Continue to clear the message and
enough memory or space on the hard continue processing the current print job. Any
disk to store the data of the print job. information not previously stored on the hard
disk is deleted.
• Delete fonts, macros, and other data stored
on the hard disk.
• Install a hard disk with a larger memory
capacity.
63 Unformatted disk
The hard disk is not formatted.
Format the hard disk prior to performing
operations that require the hard disk.
If the message remains, the hard disk may be
defective and require replacing.
Attendance messages
105
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Understanding MFP messages
Message
Meaning
Action
64 Unsupported disk
format
The hard disk format is not supported. Format the hard disk prior to performing
operations that require the hard disk.
If the message remains, the hard disk may be
defective and require replacing.
80 Scheduled maintenance Service is required to maintain printer Replace the maintenance items and if
advised
performance.
necessary, reset the printer maintenance
counter.
88 Toner is low
The toner cartridge is running low on Replace the toner cartridge if the toner low
toner.
alarm sounds.
Touch Continue to clear the message if the
toner low alarm does not sound.
200.yy Paper jam, check There is a single jam in the specified 1 Open the upper and lower front doors.
[area name]. Leave paper area indicated by area name.
in bin.
2 Remove the print cartridge to access the jam,
and clear it.
3 Close the doors.
4 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
200.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There is a multiple jam. x indicates
the number of jammed sheets of print
media.
1 Open the upper and lower front doors.
2 Remove the print cartridge to access the jam,
and clear it.
3 Close the doors.
4 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
201.yy Paper jam, check There is a single jam in the specified 1 Open the upper and lower front doors.
[area name]. Leave paper area indicated by area name.
in bin.
2 Remove the print cartridge to access the jam,
and clear it.
3 Close the doors.
4 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
201.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the upper and lower front doors.
2 Remove the print cartridge to access the
jams, and clear them.
3 Close the doors.
4 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
202.yy Paper jam, check There is a single jam in the specified 1 Open the rear door.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the rear door.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
202.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the rear door.
2 Clear the jams, and close the rear door.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
231.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
Attendance messages
106
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Understanding MFP messages
Message
Meaning
Action
231.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
232.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
232.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
233.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
233.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
234.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
234.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
235.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
235.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
236.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
236.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
237.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
Attendance messages
107
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Understanding MFP messages
Message
Meaning
Action
237.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
238.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
238.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
239.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.
[area name]. Leave paper area indicated by area name.
in bin.
2 Clear the jam, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
239.yy Paper jam,[x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Open the duplex unit cover.
2 Clear the jams, and close the duplex unit.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
24x.yy Paper jam, check There is a single jam in the specified 1 Remove the specified tray.
[area name]. Leave paper area indicated by area name. area
2 Clear the jam, and insert the tray.
in bin.
nameis the number of the tray.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
24x.yy Paper jam, [x]
pages jammed. Leave
paper in bin.
There are multiple jams. x indicates
the number of jammed sheets of print
media.
1 Remove the specified tray.
2 Clear the jams, and insert the tray.
3 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
250.yy Paper jam, check There is a single jam in the specified 1 Clear the jam from the multipurpose feeder.
[area name]. Leave paper area indicated by area name. area
2 Touch Continue. If all print media is cleared
in bin.
nameis the multipurpose feeder.
from the path, the job resumes printing.
250.yy Paper jam, [x]
pages jammed. Leave
paper in bin.
There are multiple jams in the
multipurpose feeder. x indicates the
number of jammed sheets of print
media.
1 Clear the jams from the multipurpose feeder.
2 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
260.yy Paper jam, check There is a single jam in the specified 1 Clear the jam from the envelope feeder.
[area name]. Leave paper area indicated by area name. area
2 Touch Continue. If all print media is cleared
in bin.
nameis the envelope feeder.
from the path, the job resumes printing.
260.yy Paper jam, [x]
pages jammed. Leave
paper in bin.
There are multiple jams in the
envelope feeder. x indicates the
number of jammed sheets of print
media.
1 Clear the jams from the envelope feeder.
2 Touch Continue. If all print media is cleared
from the path, the job resumes printing.
290.00 Scanner jam,
remove all originals
from the scanner
The scanner detects an original
Remove all original documents from the ADF to
document at the automatic document clear the jam. The message clears.
feeder (ADF) feed sensor while it is
idle. This is a type of jam.
290.01 Scanner jam,
remove all originals
from the scanner
The scanner fails to pull a sheet from The message clears when the scanner knows
the ADF.
that the sheet is removed from the ADF.
Attendance messages
108
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Understanding MFP messages
Message
Meaning
The scanner fails to feed a sheet far
Action
290.02 Scanner jam,
remove all originals
from the scanner
The message clears when the scanner knows
enough into the ADF so that the ADF that the sheet is removed from the ADF.
recognizes its presence.
290.10 Scanner jam,
remove all originals
from the scanner
The scanner detects an original
document jam at the first scanning
sensor while the scanner is idle.
Clear the jam from the scanner to clear the
message.
291.00 Scanner jam,
remove all originals
from the scanner
The scanner detects an original
Clear the jam from the scanner to clear the
document jam at the second scanning message.
sensor while the scanner is idle.
291.01 Scanner jam,
remove all originals
from the scanner
The scanner detects an original
document jam at the first scanning
sensor.
Clear the jam from the scanner to clear the
message.
291.02 Scanner jam,
remove all originals
from the scanner
The scanner detects an original
Remove all original documents from the
document jam at the second scanning scanner to clear the jam. The message clears.
sensor.
292 Scanner jam, remove The ADF cover is open while the ADF Remove all original documents from the
all originals from the
scanner
is feeding the original document.
scanner to clear the jam. The message clears.
293 Replace all
The MFP is sent a scan job; however, Touch Continue if no scan job is active when
originals if restarting there is no original document in the
the attendance message appears. This clears
the message.
job.
ADF.
Touch Cancel Job if a scan job is processing
when the attendance message appears. This
cancels the job and clears the message.
Touch Scan from Automatic Document Feeder
if the page jam recovery is active. Scanning
resumes from the ADF immediately after the
last successfully scanned page.
Touch Scan from flatbed if page jam recovery is
active. Scanning resumes from the flatbed
immediately after the last successfully scanned
page.
Touch Finish job without further scanning if
page jam recovery is active. The job ends at the
last successfully scanned page, but the job is
not canceled. Successfully scanned pages go
to their destination: copy, fax, e-mail, or FTP.
Touch Restart job if job recovery is active and
the job is restartable. The message clears. A
new scan job containing the same parameters
as the previous job starts.
294.00 Scanner jam,
remove all originals
from the scanner
The scanner detects a jam at the ADF Remove all original documents from the
exit sensor while the scanner is idle. scanner to clear the jam. The message clears.
294.01 Scanner jam,
remove all originals
from the scanner
The scanner detects a jam at the ADF Remove all original documents from the ADF.
exit sensor.
The message clears.
294.02 Scanner jam,
remove all originals
from the scanner
The scanner detects a jam prior to
reaching the ADF exit sensor.
Remove all original documents from the ADF.
The message clears.
294.03 Scanner jam,
remove all originals
from the scanner
The scanner detects a jam at the ADF Remove all original documents from the ADF.
exit sensor. The message clears.
Attendance messages
109
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Understanding MFP messages
Message
Meaning
Action
298.01 Scanner Missing – The MFP detects after powering on
1 Turn the MFP off.
Cable Unplugged
that the front side scanner cable is
unplugged.
2 Plug the front side scanner cable into its
connector.
3 Turn the MFP on.
298.02 Scanner Missing – The MFP detects after powering on
1 Turn the MFP off.
Cable Unplugged
that the back side scanner cable is
unplugged.
2 Plug the back side scanner cable into its
connector.
3 Turn the MFP on.
Functions disabled transitional messages
Occurrence
Message
Information
A function is disabled. A user
enters a shortcut for the function.
<Function name> turned off by
system administrator
The message appears for 3 seconds, and
then the previous screen appears.
The USB on the front of the control USB turned off by system
panel is turned off. A user inserts a administrator.
USB cable in the slot.
The message appears for 3 seconds, and
then the previous screen appears.
Functions disabled transitional messages
110
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Index
buttons (continued)
Copy Settings (continued)
Create/Change Passwords
C
Confidential Print
D
duplex
E
E-mail Server Setup
Copy Settings
112
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Index
E-mail Server Setup (continued)
Fax Settings (continued)
Distinctive Ring Settings
E-mail Settings
Speaker Settings
flash memory
Font Name
emulation settings
FTP Settings
F
Fax Settings
113
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Index
FTP Settings (continued)
Help Pages (continued)
HTML
Function Access
functions disabled transitional messages
<Function name> turned off by system
administrator 110
I
image
G
General Settings
J
Job Buffering
Job Build
See also Allow Custom Job scanning, General
L
LCD touch-screen features
H
Help Pages
114
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Index
messages (continued)
M
attendance (continued)
Mac Binary PS
231.yy Paper jam, [x] pages jammed. Leave paper in
bin. 107
231.yy Paper jam, check [area name]. Leave paper
in bin. 106
232.yy Paper jam, [x] pages jammed. Leave paper in
bin. 107
232.yy Paper jam, check [area name]. Leave paper
in bin. 107
233.yy Paper jam, [x] pages jammed. Leave paper in
bin. 107
233.yy Paper jam, check [area name]. Leave paper
in bin. 107
234.yy Paper jam, [x] pages jammed. Leave paper in
bin. 107
234.yy Paper jam, check [area name]. Leave paper
in bin. 107
235.yy Paper jam, [x] pages jammed. Leave paper in
bin. 107
235.yy Paper jam, check [area name]. Leave paper
in bin. 107
236.yy Paper jam, [x] pages jammed. Leave paper in
bin. 107
236.yy Paper jam, check [area name]. Leave paper
in bin. 107
237.yy Paper jam, [x] pages jammed. Leave paper in
bin. 108
237.yy Paper jam, check [area name]. Leave paper
in bin. 107
238.yy Paper jam, [x] pages jammed. Leave paper in
bin. 108
238.yy Paper jam, check [area name]. Leave paper
in bin. 108
239.yy Paper jam, [x] pages jammed. Leave paper in
bin. 108
239.yy Paper jam, check [area name]. Leave paper
in bin. 108
24x.yy Paper jam, [x] pages jammed. Leave paper in
bin. 108
24x.yy Paper jam, check [area name]. Leave paper
in bin. 108
250.yy Paper jam, [x] pages jammed. Leave paper in
bin. 108
250.yy Paper jam, check [area name]. Leave paper
in bin. 108
260.yy Paper jam, [x] pages jammed. Leave paper in
bin. 108
260.yy Paper jam, check [area name]. Leave paper
in bin. 108
290.00 Scanner jam, remove all originals from the
scanner 108
290.01 Scanner jam, remove all originals from the
scanner 108
290.02 Scanner jam, remove all originals from the
scanner 109
menus
Administration
Default Menus
Fax Settings
Default Menus
Fax Settings
messages
attendance
200.yy Paper jam, [x] pages jammed. Leave paper in
bin. 106
200.yy Paper jam, check [area name]. Leave paper
in bin. 106
201.yy Paper jam, [x] pages jammed. Leave paper in
bin. 106
201.yy Paper jam, check [area name]. Leave paper
in bin. 106
202.yy Paper jam, [x] pages jammed. Leave paper in
bin. 106
202.yy Paper jam, check [area name]. Leave paper
in bin. 106
115
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Index
messages (continued)
messages (continued)
attendance (continued)
attendance (continued)
290.10 Scanner jam, remove all originals from the
scanner 109
291.00 Scanner jam, remove all originals from the
scanner 109
291.01 Scanner jam, remove all originals from the
scanner 109
291.02 Scanner jam, remove all originals from the
scanner 109
292 Scanner jam, remove all originals from the
scanner 109
294.00 Scanner jam, remove all originals from the
scanner 109
294.01 Scanner jam, remove all originals from the
scanner 109
294.02 Scanner jam, remove all originals from the
scanner 109
294.03 Scanner jam, remove all originals from the
scanner 109
35 Insufficient memory to support Resource Save
feature 102
37 Insufficient memory for Flash Memory
Defragment operation 102
37 Insufficient memory, some Held Jobs were
lost 102
37 Insufficient memory, some held jobs were
lost 102
52 Not enough free space in flash memory for
resources 103
cancel jobs messages
Copy button messages
Insufficient resources. Try again when the system is
idle. 96
System busy, preparing resources for job. Deleting
held job(s). 96
Fax status messages
57 Configuration change, some held jobs were
lost 104
116
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Index
messages (continued)
Fax status messages (continued)
NPA Mode
O
password and PIN messages
P
Security
functions disabled transitional messages See also
status
Paper Texture
Paper Weight
N
117
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Index
Print Settings (continued)
PCL SmartSwitch
Print Recovery
Print Settings
printer language
printing
Protect Menus
118
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Index
PS SmartSwitch
See also Security 81
Set Date and Time
R
radio button
Reports
Settings
S
Security
Create and Change Passwords
Passwords
T
texture
Passwords
functions disabled transitional messages See also
119
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Index
Timeouts
Tray Renumber
troubleshooting, settings
U
Use Multi-page TIFF
V
W
weight
120
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