®
magicolor 2590MF
Facsimile User’s
Guide
4556-9603-00A
1800837-001A
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1
2
Introduction ....................................................................................................... 1
Machine Parts 2
Front View 2
Rear View 3
Fax Mode Screen 10
About the Fax Mode Screen 10
About the Function Mode Screen 10
Entering Fax Mode 11
Symbol list 11
Configuration Menu Overview 12
Configuration Menu 17
MACHINE SETTING 18
FAX REGISTRATION 19
TX SETTING 20
RX SETTING 21
COMM. SETTING 23
REPORTING 24
i
Contents
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Specifying Settings in Configuration Menu 26
Setting Up the Memory RX Mode 27
Turning Off the Memory RX Mode 28
3
Sending Faxes .................................................................................................29
Basic Fax Operation 30
Sending a Fax Using the ADF 30
Sending a Fax Using the Original Glass 32
Improving Resolution 34
Specifying a Recipient 34
Directly Entering a Fax Number 35
Using a One-Touch Dial Key 35
Using the Speed Dial Function 36
Using the List Function of the Phone Book 36
Using the Search Function of the Phone Book 37
Using the Redial Function 38
Specifying Multiple Recipients 38
Sending a Fax at a Specified Time (Timer Transmission) 40
Sending a Fax Manually 41
Sending a Fax Manually After Using the Telephone 41
Sending a Fax Manually Using the On Hook Key 41
About the Fax Header 43
4
Receiving Faxes ..............................................................................................45
Receiving Faxes Automatically 46
Receiving Faxes Manually 46
Printing Received Faxes 47
Adding the Sender’s Information When Printing Faxes 48
REDUCTION RX: ON 49
REDUCTION RX: OFF 51
REDUCTION RX: CUT 53
5
Registering Recipients ....................................................................................55
About the FAX REGISTRATION Function 56
One-Touch Dialing 56
Programming a One-Touch Dial Key 56
Changing/Deleting One-Touch Dial Information 58
Speed Dialing 59
Programming a Speed Dial Number 59
ii
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Changing/Deleting Speed Dial Information 60
Group Dialing 61
Programming Group Dialing 61
Changing/Deleting Group Dialing Information 62
6
Confirmation Mode ......................................................................................... 65
Checking the Transmission/Reception Result From the Message Window 67
About the Reports and Lists 67
Printing the Reports and Lists 67
TX RESULT REPORT 67
RX RESULT REPORT 68
ACTIVITY REPORT 68
SPEED DIAL LIST 69
GROUP DIAL LIST 70
7
8
Troubleshooting .............................................................................................. 71
Problems When Sending Faxes 72
Problems When Receiving Faxes 73
Error Messages on the Message Window 75
Appendix .......................................................................................................... 77
Technical Specifications 78
Entering Text 79
Key Operation 79
Entering Fax Numbers 79
Entering Names 80
Entering Email Addresses 80
Changing Input Mode 81
Inputting Example 81
Correcting Text And Input Precautions 82
Index 83
Contents
iii
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iv
Contents
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Machine Parts
The parts of the machine referred to throughout this manual are illustrated
below. Please take some time to become familiar with them.
Front View
1a
1b
1–Automatic document feeder
(ADF)
1c
2
1a–Document guide
1b–Document feed tray
1c–Document output tray
2–Control panel
3
3–Output tray
4–Tray 1 (Multipurpose tray)
5–Tray 2
6–Original glass
5
4
ꢀ"
The ADF may appear as
“document cover” in some
status and error messages.
6
2
Machine Parts
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4
Machine Parts
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About the Control Panel
1 2
3
4 5 6
7
8
9
10
11 12 13
24
23
22 21 20191817 16
15
14
No.
Part Name
Description
1
Redial/Pause
Recalls the last number dialed.
key
For details, refer to “Using the Redial Function” on
page 38.
2
tor
selected.
For details, refer to “Receiving Faxes Automati-
cally” on page 46.
3
4
5
For details, refer to “Improving Resolution” on
page 34.
Speed Dial key Recalls a speed dial number.
For details, refer to “Using the Speed Dial Func-
tion” on page 36.
On hook key
Sends and receives transmissions with the
receiver on the hook.
For details, refer to “Sending a Fax Manually Using
the On Hook Key” on page 41 or “Receiving Faxes
Manually” on page 46.
6
About the Control Panel
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6
Function key
Specifies tray, duplex, ID card copy, and fax set-
tings.
For details, refer to “Sending a Fax to Multiple
Recipients (Broadcast Transmission)” on page 38,
mission)” on page 40, or “Canceling (Deleting) a
Document Queued in Memory for Transmission”
on page 42.
7
Error indicator
Indicates an error condition.
For details, refer to “Error Messages on the Mes-
sage Window” on page 75.
8
Display key
Checks the machine status and settings.
For details, refer to “Confirmation Mode” on page
65.
9
Message window Displays settings, menus, and messages.
For details, refer to “Fax Mode Screen” on page
10.
10
Keypad
Enters desired number of copies.
recipients.
For details on dialing a destination, refer to “Speci-
fying a Recipient” on page 34. For details on enter-
ing text, refer to “Entering Text” on page 79.
11
12
Fax key
Enters Fax mode.
Lights up in green to indicate that the machine is in
Fax mode.
For details, refer to “Fax Mode Screen” on page
10.
Scan key
Enters scan mode (Scan to E-mail or Scan to PC).
Lights up in green to indicate that the machine is in
Scan mode.
For details, refer to the Printer/Copier/Scanner
User’s Guide.
About the Control Panel
7
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13
14
Copy key
Enters Copy mode.
Copy mode.
For details, refer to the Printer/Copier/Scanner
User’s Guide.
Stop/Reset key Stops an operation at any time.
Exits the menu.
Cancels scanning, transmission, reception, and
printing, and returns them to their default settings.
For details, refer to “Basic Fax Operation” on page
30.
15
Start key
Starts a color copy.
Starts a monochrome copy or fax.
30 or “Receiving Faxes Manually” on page 46.
16
17
TC Change key Press when replacing the toner. For details, refer
to the Printer/Copier/Scanner User’s Guide.
Cancel/C key
Clears the specified number of copies.
Switches to the first screen of a menu item or to
the main screen.
For details, refer to “Specifying Settings in Configu-
ration Menu” on page 26 or “Entering Text” on
page 79.
18
19
)
+
Moves right through the available menu choices.
Sets the current character and moves the cursor to
the right when entering text.
For details, refer to “Specifying Settings in Configu-
ration Menu” on page 26.
Moves up in the menu structure.
Scrolls upward through the available menu
choices.
For details, refer to “Specifying Settings in Configu-
ration Menu” on page 26.
8
About the Control Panel
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20
21
,
Moves down in the menu structure.
Scrolls downward through the available menu
choices.
For details, refer to “Specifying Settings in Configu-
ration Menu” on page 26.
Menu Select key Enters the menu structure.
Moves down in the menu structure.
Selects the displayed menu choice.
For details, refer to “Specifying Settings in Configu-
ration Menu” on page 26.
22
23
*
Moves left through the available menu choices.
Sets the current character and moves the cursor to
the left when entering text.
For details, refer to “Specifying Settings in Configu-
ration Menu” on page 26.
key
For details, refer to the Printer/Copier/Scanner
User’s Guide.
ꢀ"
If a copy operations key is pressed in Fax
mode, the machine enters Copy mode. For
details, refer to the Printer/Copier/Scanner
User's Guide.
24
One-touch dial
keys
Registers and recalls one-touch dial numbers.
For details, refer to “Using a One-Touch Dial Key”
on page 35 or “One-Touch Dialing” on page 56.
About the Control Panel
9
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Fax Mode Screen
About the Fax Mode Screen
Press the Fax key to display the Fax mode screen.
The following appears in the Fax mode screen.
Position Part Name
Description
Upper
Mode or function „ Indicates the currently selected mode or function
name
settings.
„ Displays the current menu, function or settings.
„ Error messages are displayed when errors occur.
„ The current time and remaining amount of mem-
ory is displayed during standby.
Lower
Messages
Displays messages such as operating instructions.
About the Function Mode Screen
Press the Function key to display the Function mode screen.
The following appears in the Function mode screen.
Position Part Name
Description
Function name 1.BROADCAST
A fax can be sent to multiple recipients in a single
Upper
transmission. For details, refer to “Sending a Fax to
Multiple Recipients (Broadcast Transmission)” on
page 38.
2.TIMER TX
A document can be scanned and stored in memory to
be sent at a specified time. For details, refer to “Send-
ing a Fax at a Specified Time (Timer Transmission)”
on page 40.
3.CANCEL RESERV.
Of the documents stored in memory and waiting to be
sent, a specific document can be selected and
deleted. For details, refer to “Canceling (Deleting) a
Document Queued in Memory for Transmission” on
page 42.
Lower
Messages
Displays messages such as operating instructions.
10
Fax Mode Screen
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Entering Fax Mode
Before using the Fax function, make sure that the Fax key lits green. Other-
wise, press it to enter the Fax mode.
Pressing the Speed Dial key, Redial/Pause key or a one-touch dial key
switches the machine to Fax mode when it is in any mode other than Fax
mode.
Symbol list
Symbol
Description
Dialing
A fax number is being dialed.
Ringing
Sending
Receiving
The machine is being called.
The document is being sent.
A document is being received.
Number of
scanned docu-
ment pages
The number of scanned document pages appears
next to the icon.
Tone
If Pulse is selected as the telephone line type,
press the key to temporarily change the line type
to Tone.
Pause
A pause is inserted.
Timer transmis- A document is queued for timer transmission.
sion
Memory recep- A document is queued for memory reception.
tion
Fax Mode Screen
11
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Configuration Menu Overview
The magicolor 2590MF configuration menu accessible from the control panel
is structured as shown below.
ꢀ"
Press the Menu Select key to enter the configuration menu.
Menu
Select
MACHINE SET-
TING
1.AUTOPANEL
RESET
2.ENERGY
SAVE MODE
3.LCD CON-
TRAST
4.LANGUAGE
5.LAMP OFF
TIME
6.BUZZER
VOLUME
7.INITIAL
MODE
8.TONER
EMPTY STOP
9.TONERNEAR
EMPTY
10.AUTO CON-
TINUE
11.CALIBRA-
TION
12.REMOTE
MONITOR
PAPERSOURCE
SETUP
1.TRAY1
PAPER
PLAIN
PAPER
TRANSPAR-
ENCY
LABELS
12
Configuration Menu Overview
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LETTER-
HEAD
ENVELOPE
POSTCARD
THICK
STOCK
GLOSSY
A4
2.TRAY2
PAPER
LETTER
COPY SETTING
1.MODE
2.DENSITY
LEVEL (A)
3.DENSITY
LEVEL (M)
4.COLLATE
5.QUALITY
6.PAPER PRI-
ORITY
FAX REGIS-
TRATION
1.ONE-TOUCH
DIAL
2.SPEED DIAL
3.GROUP DIAL
TX SETTING
1.SCAN DEN-
SITY
Configuration Menu Overview
13
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2.RESOLUTION
3.HEADER
RX SETTING
1.MEMORY RX
MODE
2.NO. of
RINGS
3.REDUCTION
RX
4.RX PRINT
5.RX MODE
6.FOOTER
7.SELECT
TRAY
COMM. SET-
TING
1.TEL LINE
TYPE
2.LINE MONI-
TOR
3.PSTN/PBX
REPORTING
1.ACTIVITY
REPORT
2.TX RESULT
REPORT
3.RX RESULT
REPORT
USER SETTING
1.FAX PTT
SETTING
2.DATE&TIME
SET HOUR
14
Configuration Menu Overview
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SET
MINUTE
SET YEAR
SET MONTH
SET DAY
3.DATE FOR-
MAT
4.PRESET
ZOOM
5.USER FAX
NO.
6.USER NAME
DIRECT PRINT
1.IMAGE
QUALITY
2.PAPER SIZE
TRAY1
PLAIN
PAPER
LABELS
POSTCARD
THICK
STOCK
GLOSSY
A4
TRAY2
LETTER
3.N-UP LAY-
OUT
Configuration Menu Overview
15
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NETWORK SET-
TING
1.IP ADDRESS
2.SUBNET
MASK
3.GATEWAY
4.DNS CON-
FIG.
5.DDNS CON-
FIG.
E-MAIL SET-
TING
1.SENDER
NAME
2.E-MAIL
ADDRESS
3.SMTP
SERVER
4.SMTP PORT
NO.
5.SMTP TIME-
OUT
6.TEXT
INSERT
7.DEFAULT
SUBJECT
SCANNER SET-
TING
1.RESOLUTION
2.IMAGE FOR-
MAT
3.CODING
METHOD
16
Configuration Menu Overview
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Configuration Menu
The machine settings can be changed according to the desired normal oper-
ations.
ꢀ"
ꢀ"
All factory default values are shown in bold.
For details on specifying settings on the configuration menu, refer to
“Specifying Settings in Configuration Menu” on page 26.
ꢀ"
For details on specifying settings for options in the PAPER SOURCE
SETUP, COPY SETTING, DIRECT PRINT, E-MAIL SETTING and
SCANNER SETTING menus and for some options in the MACHINE
SETTING and USER SETTING menus, refer to the Printer/Copier/
Scanner User's Guide.
ꢀ"
For details on specifying settings for options in the NETWORK SET-
TING, refer to the Reference Guide.
Configuration Menu
17
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MACHINE SETTING
1.AUTO PANEL For details on specifying settings, refer to the Printer/
RESET
Copier/Scanner User’s Guide.
2.ENERGYSAVE
MODE
3.LCD CON-
TRAST
4.LANGUAGE
5.LAMP OFF
TIME
6.BUZZER VOL- Settings
HIGH / LOW / OFF
UME
Select the volume of alarms and the beep that sounds
when a key is pressed.
7.INITIAL
MODE
Settings
COPY / FAX
Select the mode that the machine starts up in or returns
to after the automatic reset.
8.TONEREMPTY Settings
ON / ON(FAX) / OFF
STOP
Select whether or not printing stops when the toner has
run out.
If a fax is received while printing stopped, the received
fax is saved in memory and automatically printed after
the error is corrected.
„ ON: All printing stops when the machine has
detected that the toner has run out.
„ ON (FAX): Only fax printing stops when the
machine has detected that the toner has run out,
and a message appears in the message window.
„ OFF: Printing does not stop when the machine has
detected that the toner has run out, and a message
appears in the message window.
9.TONER NEAR For details on specifying settings, refer to the Printer/
EMPTY
Copier/Scanner User’s Guide.
10.AUTO CON- Settings
ON / OFF
TINUE
Select whether or not to perform image stabilization. If
ONis selected, image stabilization is started.
11.CALIBRA-
TION
For details on specifying settings, refer to the Printer/
Copier/Scanner User’s Guide.
12.REMOTE
MONITOR
For details on specifying settings, refer to the Printer/
Copier/Scanner User’s Guide.
18
Configuration Menu
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FAX REGISTRATION
1.ONE-TOUCH
DIAL
Program one-touch dial keys with fax numbers, allowing
the recipient to be specified easily without the need to
manually enter the number using the keypad.
grammed.
For details on specifying one-touch dial keys, refer to
“One-Touch Dialing” on page 56.
2.SPEED DIAL Program speed dial numbers with fax numbers, allowing
the recipient to be specified easily without the need to
manually enter the number using the keypad.
A maximum of 100 fax numbers can be programmed.
For details on specifying speed dial numbers, refer to
“Speed Dialing” on page 59.
3.GROUP DIAL Program a single one-touch dial key with a maximum of
50 different fax numbers as one group. Programming a
one-touch dial key with a group of fax numbers is conve-
nient when documents are frequently sent to a group of
multiple recipients.
For details on specifying group dialing, refer to “Group
Dialing” on page 61.
Configuration Menu
19
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TX SETTING
1.SCAN DEN-
SITY
Settings
Specify the density for scanning a document.
STD / FINE / S/F / H/T
LIGHT
DARK
2.RESOLUTION Settings
Select the default scanning resolution (image quality).
„ STD: For documents containing normal text (such
as handwriting) (Standard)
„ FINE: For documents containing small text
„ S/F: For documents such as newspapers or those
containing detailed illustrations (Super Fine)
„ H/T: For documents with shades, such as photos
(Half Tone)
If H/T was selected, a screen appears, allowing
you to select a detailed setting (STD, FINEor S/F).
To change the resolution from the default setting before
transmission, press the Resolution key.
3.HEADER
Settings
ON / OFF
Select whether or not the transmission information (date
sent, sender’s name, fax number, etc.) is printed on sent
faxes.
ꢀ"
On models for the USA, Canada and Korea, OFF
cannot be selected.
20
Configuration Menu
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RX SETTING
1.MEMORY RX
MODE
Settings
ON / OFF
(OFF). In cases when confidential faxes are being
received, the received documents can be stored in mem-
ory and printed at a specified time or when memory
reception is turned off (this function is set to OFF).
A password can be set to specify the starting time or
ending time of memory reception, or to cancel the func-
tion. The set starting time and ending time are valid
every day until memory reception is turned off.
For details on specifying settings, refer to “Setting Up the
Memory RX Mode” on page 27.
2.NO. of
RINGS
Settings
1-16 (Default : Depends on the sales
region)
Enter the number of rings (between 1 and 16) until the
machine automatically begins receiving the fax when an
external telephone is connected.
3.REDUCTION
RX
Settings
ON / OFF / CUT
size are printed reduced, split, or discarded.
„ ON: The document is printed at a reduced size.
„ OFF: The document is printed at full size and split
onto multiple pages.
„ CUT: The document is printed, but any part that
does not fit within the page is erased. For details
on the relationship between the length of the
received document and the document that is actu-
ally printed, refer to “Printing Received Faxes” on
page 47.
4.RX PRINT
Settings
MEMORY RX / PRINT RX
Select whether the fax is printed only after all document
pages have been received or printing begins as soon as
the first page of the document is received.
„ MEMORY RX: Printing begins after all pages have
been received.
„ PRINT RX: Printing begins after the first page has
been received.
Configuration Menu
21
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5.RX MODE
Settings
AUTO RX / MANUAL RX
Select whether the reception mode is set to automatic
reception or manual reception.
„ AUTO RX: Automatically begins receiving the fax
after the set number of rings.
„ MANUAL RX: Does not automatically receive the
fax. Reception begins after making a connection
by picking up the telephone receiver or pressing
the On hook key, then pressing the Start key.
For details on manual reception, refer to “Receiving
Faxes Manually” on page 46.
6.FOOTER
Settings
ON / OFF
Select whether or not the reception information (date
received, number of pages, etc.) is printed at the bottom
of each received document.
7.SELECT TRAY Settings
TRAY1: DISABLE / ENABLE
TRAY2: DISABLE / ENABLE
Select which paper tray can be used to supply paper
when printing received documents or transmission
reports. A paper tray that cannot be used for supplying
paper can also be specified.
ꢀ"
If the tray2 is not installed, TRAY2does not
appear.
22
Configuration Menu
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COMM. SETTING
1.TEL LINE
TYPE
Settings
TONE / PULSE
Select the dialing system. If this function is not correctly
set to the type of dialing system used, faxes cannot be
sent and received.
Select the correct setting after checking which type of
dialing system is used by your telephone line.
ꢀ"
If the FAX PTT SETTINGin the USER
SETTING menu is set to USA, CANADAor NEW
ZEALANDthe settings cannot be changed.
2.LINE MONI- Settings
HIGH / LOW / OFF
TOR
Select the volume of the monitoring sound of the trans-
mission signal.
ꢀ"
Even when OFFis selected, the monitoring sound
can be heard when the On hook key is pressed.
3.PSTN/PBX
Settings
PSTN / PBX
Select whether the connected telephone wiring is a pub-
lic switched telephone network (PSTN) or a private
branch exchange (PBX).
For a PBX system, the prefix number (outside line
access number (or extension number) can be specified.
Configuration Menu
23
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REPORTING
1.ACTIVITY
REPORT
Settings
ON / OFF
After every 60 transmissions/receptions, a report can be
printed to show the results of the transmissions/recep-
tions. Select whether the report is printed automatically
when the 60th transmission/reception is reached.
2.TX RESULT
REPORT
Settings
ON / ON(ERROR) / OFF
Select whether the report showing the result of a trans-
mission is printed automatically after the transmission is
finished.
„ ON: Prints the report after each transmission.
„ ON(ERROR): Prints the report after a transmission
only if an error occurred.
„ OFF: Does not print the report after each transmis-
sion, even if an error has occurred.
3.RX RESULT
REPORT
Settings
ON / ON(ERROR) / OFF
Select whether the report showing the result of a recep-
tion is printed automatically after the reception is fin-
ished.
„ ON: Prints the report after each reception.
„ ON(ERROR): Prints the report after a reception only
if an error occurred.
„ OFF: Does not print the report after each reception,
even if an error has occurred.
24
Configuration Menu
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USER SETTING
1.FAX PTT
SETTING
Settings
USA / UK / VIETNAM / ARGENTINA /
AUSTRALIA / AUSTRIA / BELGIUM /
BRAZIL / CANADA / CHINA / CZECH
/ DENMARK / EUROPE / FINLAND /
FRANCE / GERMANY / GREECE / HONG
KONG/ HUNGARY / ISRAEL / ITALY /
JAPAN / KOREA / MALAYSIA /
MEXICO / NETHERLANDS / NEW
ZEALAND / NORWAY / PHILIPPINES /
POLAND / PORTUGAL / RUSSIA /
SAUDI ARABIA / SINGAPORE /
SLOVAKIA / SOUTH AFRICA / SPAIN
/ SWEDEN / SWITZERLAND / TAIWAN
/ TURKEY
Select the country where this machine is installed.
2.DATE&TIME
Settings
SET HOUR: 00-23
SET MINUTE: 00-59
SET YEAR: 00-99 (2000-2099)
SET MONTH: 01-12
SET DAY: 01-31
Enter the date and time for the machine using the key-
pad. If FAX PTT SETTINGis set to USAor CANADA, the
time changes automatically for daylight saving time.
(Starts: First Sunday of April at 2 a.m.; Ends: Last Sun-
day in October at 2 a.m.)
3.DATE FORMAT Settings
MM/DD/YY / DD/MM/YY / YY/MM/DD
Select the display format for reports and lists.
4.PRESET ZOOM For details on specifying settings, refer to the Printer/
Copier/Scanner User’s Guide.
5.USER FAX
NO.
Enter your fax number. A maximum of 20 characters
(consisting of numbers, spaces, + and -) can be
entered.The specified number is printed in the header of
outgoing faxes.
6.USER NAME
Enter your name. A maximum of 32 characters can be
entered. The specified name is printed in the header of
outgoing faxes.
Configuration Menu
25
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Specifying Settings in Configuration Menu
General Procedure for Specifying Settings in
Configuration Menu
1
2
With the Fax mode screen displayed, press the Menu Select key to enter
the configuration menu.
Check the name of the menu in the upper line, press the + or , key to
select the desired menu, and then press the Menu Select key to specify a
setting for an option in the displayed menu.
ꢀ"
ꢀ"
Refer to the menu configuration on page 12 to display the desired
menu. After the name of the desired menu is displayed, press the
Menu Select key.
The desired menu can also be displayed by pressing the key in the
keypad for the corresponding number.
Example: To display “Buzzer Volume”, press the 6 key in the
MACHINE SETTING screen.
For the number assigned to each menu option, refer to the menu
configuration on page 12.
3
4
To select a setting, press the * or ) key.
If + or , appears in the screen displaying the settings, press the + or ,
key until the desired setting is displayed.
To enter a setting, use the keypad to type in the number.
Press the Menu Select key.
The setting is applied, and the Fax mode screen appears again.
ꢀ"
To cancel the settings, press the Cancel/C key.
26
Specifying Settings in Configuration Menu
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Memory Reception
In cases when confidential faxes are being received, the received document
can be stored in memory and printed at a specified time or when memory
reception is turned off.
Memory reception can be used with the following settings.
„ Start/end time settings: Not set
“MEMORY RX MODE” is normally set to “ON”. To print a fax saved in
memory, set “MEMORY RX MODE” to “OFF”.
„ Start/end time settings: Set
Memory reception mode begins and ends at the specified time.
Example 1: When “ON TIME” is set to 18:00 and “OFF TIME” is set to
8:00
The machine is in memory reception mode from 18:00 to 8:00 and in
normal reception mode, where faxes are printed after being received,
from 8:00 to 18:00.
Example 2: When “ON TIME” is set to 12:00 and “OFF TIME” is set to
12:00 (the start time and end time are the same)
“MEMORY RX MODE” is normally set to “ON”; however, faxes saved
in memory are printed at 12:00.
Setting Up the Memory RX Mode
1
2
3
4
With the Fax mode screen displayed, press the Menu Select key to enter
Menu mode.
Press the + or , key to display the RX SETTING screen, and then press
the Menu Select key.
Check that the MEMORY RX MODE screen appears, and then press the
Menu Select key.
Using the * and ) keys, select “ON”, and then press the Menu Select
key.
The ON TIME screen appears.
5
Specify the time when memory reception mode begins, and then press
the Menu Select key.
The OFF TIME screen appears.
ꢀ"
To specify no start time, press the Menu Select key without specifying
a time.The PASSWORD screen appears. Skip to step 7.
Specifying Settings in Configuration Menu
27
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6
7
Specify the time when memory reception mode ends, and then press the
Menu Select key.
The PASSWORD screen appears.
Enter the password, and then press the Menu/Select key.
Memory reception mode is set.
ꢀ"
ꢀ"
The password is required for turning off memory reception mode or
changing the start/end times. Enter a 4-digit number.
To specify no password, press the Menu Select key without specifying
a password.
Turning Off the Memory RX Mode
1
2
3
4
With the Fax mode screen displayed, press the Menu Select key to enter
Menu mode.
Press the + or , key to display the RX SETTING screen, and then press
the Menu Select key.
Check that the MEMORY RX MODE screen appears, and then press the
Menu Select key.
Using the * and ) keys, select “OFF”, and then press the Menu Select
key.
The PASSWORD screen appears.
ꢀ"
If no password was specified, memory reception mode is canceled.
5
Enter the password, and then press the Menu/Select key.
Memory reception mode is canceled.
ꢀ"
If faxes are saved in memory, printing of the faxes begins.
28
Specifying Settings in Configuration Menu
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Basic Fax Operation
This section contains basic information of fax transmission.
ꢀ"
Only Statement (ST), Letter (LT), Legal (LG), A5, or A4 size docu-
ments are available for fax transmission.
Sending a Fax Using the ADF
If the ADF is used, original documents containing multiple pages can be auto-
matically scanned.
ꢀ"
ꢀ"
ꢀ"
Do not load original documents that are bound together, for example,
with paper clips or staples.
Do not load more than 50 sheets; otherwise an original document mis-
feed or damage to the document or machine may occur.
If the original document is not loaded correctly, it may not be fed in
straight, or an original document misfeed or damage to the document
may occur.
ꢀ"
Do not open the ADF cover while documents loaded into the ADF are
being scanned.
1
2
3
Press the Fax key to enter Fax mode.
Make sure that there is no document on the original glass.
Put the document into the ADF
document feed tray face up.
4
5
Adjust the document guides to the document size.
Press the Resolution key to specify the desired image quality.
ꢀ"
The document image quality can be adjusted by pressing the Resolu-
tion key. For details, refer to “Improving Resolution” on page 34.
6
Specify the fax number of the recipient in one of the following ways:
– Direct dialing
– Using the one-touch dial key (including the group dial function)
30
Basic Fax Operation
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– Using the Phone Book function
– Using the Redial/Pause key
ꢀ"
For details on specifying the recipient, refer to “Specifying a Recipient”
on page 34. For details on using the Redial/Pause key, refer to “Using
the Redial Function” on page 38.
ꢀ"
A transmission can also be sent to multiple recipients with the Broad-
cast function. For details on sending a broadcast transmission, refer to
“Sending a Fax to Multiple Recipients (Broadcast Transmission)” on
page 38.
7
Press the Start key.
The document is scanned, and then the fax is sent.
ꢀ"
ꢀ"
To stop the transmission, press the Stop/Reset key. A message
and then press the Menu Select key.
If the fax could not be sent (for example, because the line was busy),
the automatic redial function will try sending the transmission again.
If the fax could not be sent with the automatic redial function, a TX
Result Report can be printed. For details, refer to “TX RESULT
REPORT” on page 67.
ꢀ"
ꢀ"
If you want to cancel a scanned document queued for transmission or
a fax waiting to be redialed, select “CANCEL RESERV.” from the
Function menu. For details, refer to “Canceling (Deleting) a Document
Queued in Memory for Transmission” on page 42.
Since a document with multiple pages is saved in memory while it is
being sent, the document is scanned at high speed. A maximum of
512 pages can be stored in memory. (If a high resolution is selected
while scanning detailed documents, 512 pages may not be stored in
memory.) If memory is nearly full, scanning of the document is
stopped and a message appears, allowing you to select whether to
start the transmission or cancel that transmission job. If the selection
is made to cancel the job, the pages of the document that have been
scanned for that job are deleted. If the selection is made to begin the
transmission, scanning of the document is stopped and transmission
begins. After the scanned pages have been sent, scanning of the doc-
ument starts again.
Basic Fax Operation
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Sending a Fax Using the Original Glass
1
2
Press the Fax key to enter Fax mode.
Remove all documents from the ADF.
ꢀ"
If you are using the original glass to scan, do not load any documents
into the ADF.
3
4
Lift to open the ADF cover.
Place the original document face down on the original glass and align the
document on the scales above and to the left of the original glass.
5
Gently close the ADF cover.
ꢀ"
Closing it too quickly may cause the document to move on the original
glass.
6
Press the Resolution key to specify the desired image quality.
ꢀ"
The document image quality can be adjusted by pressing the Resolu-
7
Specify the fax number of the recipient in one of the following ways:
– Direct dialing
– Using the one-touch dial keys (including group dialing)
– Using the phone book functions
– Using the Redial/Pause key
ꢀ"
For details on specifying the recipient, refer to “Specifying a Recipient”
on page 34. For details on using the Redial/Pause key, refer to “Using
the Redial Function” on page 38.
ꢀ"
A transmission can also be sent to multiple recipients with the Broad-
cast function. For details on sending a broadcast transmission, refer to
“Sending a Fax to Multiple Recipients (Broadcast Transmission)” on
page 38.
8
9
Press the Start key.
A screen appears, requesting confirmation of the scanning area.
To scan the displayed scanning area, press the Menu Select key. The
document is scanned.
ꢀ"
To change the displayed scanning area, press the , key, select the
desired scanning area in the next screen that appears, and then press
the Menu Select key. Press the Menu Select key again to start scan-
ning.
32
Basic Fax Operation
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10
To scan multiple pages from the original glass, check that the message
“NEXT PAGE?” appears, replace the document, and then press the Menu
key.
The document is scanned, and then the fax is sent.
ꢀ"
ꢀ"
To stop the transmission, press the Stop/Reset key. A message
and then press the Menu Select key.
If the fax could not be sent (for example, because the line was busy),
the automatic redial function will try sending the transmission again.
If the fax could not be sent with the automatic redial function, a TX
Result Report can be printed. For details, refer to “TX RESULT
REPORT” on page 67.
ꢀ"
ꢀ"
If you want to cancel a scanned document queued for transmission or
a fax waiting to be redialed, select “CANCEL RESERV.” from the
Function menu. For details, refer to “Canceling (Deleting) a Document
Queued in Memory for Transmission” on page 42.
Since a document with multiple pages is saved in memory while it is
being sent, the document is scanned at high speed. A maximum of
512 pages can be stored in memory. (If a high resolution is selected
while scanning detailed documents, 512 pages may not be stored in
memory.) If memory is nearly full, scanning of the document is
stopped and a message appears, allowing you to select whether to
start the transmission or cancel that transmission job. If the selection
is made to cancel the job, the pages of the document that have been
scanned for that job are deleted. If the selection is made to begin the
transmission, scanning of the document is stopped and transmission
begins. After the scanned pages have been sent, scanning of the doc-
ument starts again.
Basic Fax Operation
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Improving Resolution
The image quality of a document can be adjusted before it is sent as a fax.
1
2
Press the Resolution key.
Using the * and ) keys, select the fax resolution, and then press the
Menu Select key.
ꢀ"
Select the resolution appropriate for the document.
- STD: For documents containing normal text (such as handwriting)
(Standard)
- FINE: For documents containing small text
- S/F: For documents such as newspapers or those containing
detailed illustrations (Super Fine)
- H/T: For documents with shades, such as photos (Half Tone)
If “H/T” was selected, a screen appears, allowing you to select a
detailed setting (“STD”, “FINE” or “S/F”).
ꢀ"
The resolution returns to the default setting after the document is
scanned with a normal transmission or after transmission after manual
transmission. The default setting can be changed. This is useful for
specifying a frequently used resolution setting as the default. For
details, refer to “TX SETTING” on page 20.
Specifying a Recipient
The recipients can be specified in any of the following ways.
„ Direct dialing: Directly type in the fax number.
„ Using the one-touch dial key: Specify a recipient registered with a
one-touch dial key.
„ Using the Speed Dial function: Specify a recipient registered with a speed
dial.
„ Using the phone book functions: List or search for recipients registered as
one-touch dial keys or speed dial numbers, and then select a recipient.
„ Using the Redial/Pause key: Specify the number of the recipient dialed
last.
34
Improving Resolution
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1
Use the numeric keypad to type in the fax number for the recipient.
ꢀ"
The keys that can be used to enter the fax number are: the number
keys (0 through 9), and #.
If the Redial/Pause key is pressed while entering the fax number, a
2.5-second pause is added. A pause appears as “P” in the message
window.
ꢀ"
ꢀ"
If the machine is connected to a PBX line and the prefix number (out-
side line access number) has been specified in the “COMM. SET-
TING” on page 23, enter “#” to dial the outside line access number
automatically.
To erase the entered number, hold down the Cancel/C key for about
one second, or press the Stop/Reset key.
Using a One-Touch Dial Key
If a recipient has been registered with a one-touch dial key, the recipient’s fax
number can be dialed simply by pressing the programmed one-touch dial key.
ꢀ"
The recipient must have been registered with a one-touch dial key in
advance. For details, refer to “Programming a One-Touch Dial Key” on
page 56.
1
Press the desired one-touch dial key.
ꢀ"
Press the one-touch dial key programmed with the group dial recipi-
ents to send a fax to multiple recipients.
ꢀ"
ꢀ"
If an incorrect recipient is selected, press the Cancel/C key.
If the one-touch dial key that is pressed is not registered with a fax
number, the message “NOT FAX NO.” appears. In addition, if the
one-touch dial key that is pressed is not registered with a recipient, the
message “NOT REGISTERED!” appears. Press a one-touch dial key
registered with a fax number.
Specifying a Recipient
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Using the Speed Dial Function
If a recipient has been registered with a speed dial number, the recipient’s fax
number can be dialed simply by pressing a speed dial number key.
ꢀ"
The recipient must have been registered with a speed dial in advance.
For details, refer to “Programming a Speed Dial Number” on page 59.
1
2
Press the Speed Dial key.
Use the keypad to enter the 3-digit speed dial number programmed with
the desired recipient.
The recipient’s name appears in the message window.
ꢀ"
ꢀ"
If an incorrect recipient is selected, press the Cancel/C key.
If the entered speed dial number is not registered with a fax number,
the message “NOT FAX NO.” appears. In addition, if the entered
speed dial number is not registered with a recipient, the message
“NOT REGISTERED!” appears. Enter a speed dial number registered
with a fax number.
ꢀ"
If you enter 2-digit speed dial number, make sure to enter [0] at first.
For example when speed dial number is [11], enter [011].
Using the List Function of the Phone Book
If a recipient is registered with a one-touch dial key or a speed dial number,
the recipient can be found by using the List or Search function of the phone
book.
Follow the procedure described below to search using the List function of the
phone book.
1
2
Press the Speed Dial key twice.
Using the * and ) keys, select “LIST”, and then press the Menu Select
key.
The list of programmed one-touch dial keys and speed dial numbers is
displayed.
3
4
Using the + and , keys, select the desired recipient.
Press the Start key.
The document is scanned, and then the fax is sent.
ꢀ"
To stop the transmission, press the Stop/Reset key. A message
appears, requesting confirmation to cancel the setting. Select “Yes”,
and then press the Menu Select key.
36
Specifying a Recipient
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Using the Search Function of the Phone Book
If a recipient is registered with a one-touch dial key and a speed dial number,
the recipient can be found by using the List or Search function of the phone
book.
Follow the procedure described below to search using the Search function of
the phone book.
1
2
Press the Speed Dial key twice.
Using the * and ) keys, select “SEARCH”, and then press the Menu
Select key.
A screen appears, allowing you to enter the text to be searched for.
3
Using the keypad, enter the first few characters of the name programmed
for the desired recipient.
ꢀ"
Enter the name programmed in the one-touch dial key or the speed
dial number. For details on entering text, refer to “Entering Text” on
page 79.
ꢀ"
Text up to 10 characters long can be entered.
4
Press the Menu Select key.
The number of names beginning with the text entered in step 3 is dis-
played.
ꢀ"
If no names beginning with the entered text are found, "(0)" is dis-
played.
5
To select a recipient from the displayed search results, skip to step 7.
ꢀ"
To narrow down the search results even further, press the Menu
Select key, and then enter more search text.
6
7
Press the Menu Select key.
Using the + and , keys, select the desired recipient.
ꢀ"
If the desired recipient name does not appear in the search results,
press the Clear/C key twice to return to the screen allowing you to
enter the text to be searched for, and then try searching for different
text.
8
Press the Start key.
The document is scanned, and then the fax is sent.
ꢀ"
To stop the transmission, press the Stop/Reset key. A message
appears, requesting confirmation to cancel the setting. Select “Yes”,
and then press the Menu Select key.
Specifying a Recipient
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Using the Redial Function
To send a fax to the last number dialed, press the Redial/Pause key to recall
the fax number.
1
Press the Redial/Pause key. Check that the desired fax number appears
Specifying Multiple Recipients
A fax can be sent to multiple recipients in a single transmission. There are
two methods for sending a fax to multiple recipients in a single transmission.
„ Using group dial function
„ Using Broadcast function
For details on specifying a recipient using group dialing, refer to “Using a
One-Touch Dial Key” on page 35.
For details on sending a broadcast fax transmission, refer to the following
section.
Sending a Fax to Multiple Recipients (Broadcast
Transmission)
The recipients can be specified by using the one-touch dial keys, the speed
dial numbers or group dialing, by selecting from the phone book, or by enter-
ing the fax number using the keypad.
ꢀ"
A maximum of 125 recipients can be selected at one time. If recipients
are selected by using one-touch dial keys, a maximum of 9 recipients
can be specified. If recipients are selected by using speed dial num-
bers, a maximum of 100 recipients can be specified. A maximum of 16
recipients can be specified by entering the fax number using the key-
pad.
ꢀ"
With the transmission result report, you can check whether the fax
was sent to all recipients. For details on the transmission result report,
refer to “Checking the Transmission/Reception Result From the Mes-
sage Window” and “About the Reports and Lists” on page 67.
1
2
Position the document to be faxed.
If necessary, change the “Resolution” setting.
ꢀ"
The document image quality can be adjusted by pressing the Resolu-
tion key. For details, refer to “Improving Resolution” on page 34.
3
Press the Function key.
38
Specifying Multiple Recipients
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4
5
Check that the BROADCAST screen appears, and then press the Menu
Select key.
Specify the fax number of the recipient. Repeat the appropriate operations
described below until all recipients have been specified.
– Direct dialing: Enter the fax number of the recipient directly using the
keypad. Press the Menu Select key, and then specify the next recipi-
ent.
– Using the one-touch dial keys (including group dialing): Press the
one-touch dial key programmed with the desired fax number. Press
the Menu Select key, and then specify the next recipient.
– Using the speed dial numbers: Press the Speed Dial key, and then
use the keypad to enter the 3-digit speed dial number programmed
with the desired fax number. Press the Menu Select key, and then
specify the next recipient.
– Using the phone book functions: Press the Speed Dial key twice, and
then select either “LIST” or “SEARCH” to select the desired fax num-
ber. (Refer to “Using the List Function of the Phone Book” on page
36.) Press the Menu Select key, and then specify the next recipient.
6
7
Press the Start key.
A message appears, allowing you to select whether or not to check the
recipients.
To check the recipients, press the Menu Select key.
The recipients specified in step 5 are displayed in the order that they were
selected.
ꢀ"
If you do not want to check the recipients, skip to step 10.
8
Check the recipient, and then press the Menu Select key. The next recip-
ient is displayed.
ꢀ"
If you want to delete the displayed recipient, press the Cancel/C key.
9
After all recipients have been checked, “Fin.=START” appears in the mes-
sage window.
10
Press the Start key to begin scanning and sending the fax.
ꢀ"
To stop the transmission, press the Stop/Reset key. A message
appears, requesting confirmation to cancel the setting. Select “Yes”,
and then press the Menu Select key. If this is done, all selected recip-
ients are cleared.
ꢀ"
During transmission, the message “SET DOCUMENT” appears; how-
ever, the document is sent to all specified recipients after being
scanned only once.
Specifying Multiple Recipients
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Sending a Fax at a Specified Time (Timer
Transmission)
A document can be scanned and stored in memory to be sent at a specified
time. This feature is convenient for sending faxes at discounted calling times.
ꢀ"
If the machine is not programmed with the current time, the fax cannot
be sent at the specified time. For details on specifying the time, refer
to “USER SETTING” on page 25.
ꢀ"
Timer transmission can be combined with broadcast transmission.
1
2
Position the document to be faxed.
If necessary, change the “Resolution” setting.
ꢀ"
The document image quality can be adjusted by pressing the Resolu-
tion key. For details, refer to “Improving Resolution” on page 34.
3
4
Press the Function key, then the , key.
Select key.
5
Using the keypad, enter the desired transmission time, and then press the
Menu Select key.
ꢀ"
ꢀ"
The time is set in the 24-hour format.
the correct time.
6
Specify the fax number of the recipient.
ꢀ"
ꢀ"
Refer to “Specifying a Recipient” on page 34.
press the Function key, and then display the BROADCAST screen.
After all recipients have been entered, press the Start key to begin
scanning, and then the machine enters transmission standby mode.
For details on broadcast transmissions, refer to “Sending a Fax to
Multiple Recipients (Broadcast Transmission)” on page 38.
7
Press the Start key to begin scanning, and then the machine enters trans-
mission standby mode.
ꢀ"
If you want to cancel a timer transmission, select “CANCEL RESERV.”
from the FUNCTION menu. For details, refer to “Canceling (Deleting)
a Document Queued in Memory for Transmission” on page 42.
40
Sending a Fax at a Specified Time (Timer Transmission)
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Sending a Fax Manually
If the machine is connected to a telephone and the same line is used for both
phoning and faxing, the document can simply be sent after talking with the
recipient over the phone.
This is useful, for example, if you want to tell the recipient that you are send-
ing a fax.
1
2
Load the document into the ADF.
If necessary, change the “Resolution” setting.
ꢀ"
The document image quality can be adjusted by pressing the Resolu-
tion key. For details, refer to “Improving Resolution” on page 34.
3
4
Pick up the handset and check that the dial tone can be heard.
Specify the fax number of the recipient by using the telephone to dial the
fax number.
ꢀ"
ꢀ"
The fax number of the recipient can also specified using the keypad in
the control panel of this machine.
If Pulse is selected as the telephone line type, press the key to tem-
porarily change the line type to Tone.
5
After finishing talking on the phone, the recipient should press the neces-
sary key to start receiving the fax.
Once the recipient’s fax machine is ready, a beep is sounded.
6
7
Press the Start key to begin scanning and sending the fax.
Replace the handset to its cradle.
ꢀ"
To stop the transmission, press the Stop/Reset key. A message
appears, requesting confirmation to cancel the setting. Select “Yes”,
and then press the Menu Select key.
Sending a Fax Manually Using the On Hook Key
1
2
Load the document into the ADF.
If necessary, change the “Resolution” setting.
ꢀ"
The document image quality can be adjusted by pressing the Resolu-
tion key. For details, refer to “Improving Resolution” on page 34.
3
Press the On hook key.
Sending a Fax Manually
41
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4
Specify the fax number of the recipient.
ꢀ"
If Pulse is selected as the telephone line type, press the key to tem-
porarily change the line type to Tone.
5
Press the Start key to begin scanning and sending the fax.
ꢀ"
To stop the transmission, press the Stop/Reset key. A message
appears, requesting confirmation to cancel the setting. Select “Yes”,
and then press the Menu Select key.
Canceling (Deleting) a Document Queued in
Memory for Transmission
Of the documents stored in memory and waiting to be sent, a specific docu-
ment can be selected and deleted.
1
2
Press the Function key, then the , key twice.
Check that the CANCEL RESERV. screen appears, and then press the
Menu Select key.
The details (specified transmission time and type of transmission) of the
jobs queued in memory are displayed.
ꢀ"
If no jobs have been queued in memory, the message "NONE"
appears.
3
Using the + and , keys, select the job to be deleted.
ꢀ"
The following types of job are displayed.
– MEMORY: Normal transmission queued in memory (fax)
– B-CAST: Broadcast transmission (fax)
– TIMER: Timer transmission (fax)
– SCAN: Scan to email transmission
ꢀ"
To check the recipient of the currently displayed transmission job,
press the ) key. After checking, press the Menu Select key to return
to the previous screen.
4
5
Press the Menu Select key to delete the displayed job.
To delete another queued job, repeat steps 2 and 4.
42
Canceling (Deleting) a Document Queued in Memory for
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About the Fax Header
If transmission source information is set in Header setting to be printed, infor-
mation such as the sender’s name, fax number, transmission date/time, ses-
sion number and page number can be printed by the recipient.
The following items in the header.
Element
Description
Transmission date/time Shows the date/time that the fax was sent. The
time is indicated in the 24-hour format.
Fax number
Shows the sender’s fax number.
Shows the sender’s name.
Sender’s name
Session number
Shows the session number used to manage the
sent fax.
Page number
Shown as page number/total number of pages.
ꢀ"
For a transmission using the telephone or
the On hook key, the total number of pages
is not shown.
ꢀ"
To print the fax header on the sent fax, specify the transmission
source information on the USER SETTING menu of the configuration
menu, and then use Header on the TX SETTING to select whether or
not the transmission source information is printed. For details, refer to
“TX SETTING” on page 20.
About the Fax Header
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44
About the Fax Header
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Receiving Faxes Automatically
ꢀ"
be sure to leave the machine turned on.
ꢀ"
To print a received fax, change the paper type to PLAIN PAPER and
the paper size to A4, LEGAL, LETTER or OFICIO (Mexico only).
If the RX Mode parameter on the RX SETTING menu is set to “Auto RX”, no
the specified number of rings.
ꢀ"
ꢀ"
If the RX Mode parameter on the RX SETTING menu is set “Manual
RX”, the fax is not received automatically. For details, refer to “RX
SETTING” on page 21.
If “Memory RX Mode” is set to “ON”, printing does not begin automati-
cally after the fax is received. A received document is saved in mem-
ory and is printed at the time specified for “Memory RX Mode”. In
addition, if “Memory RX Mode” is set to “OFF”, the fax is printed. For
details on “Memory RX Mode” in the configuration menu, refer to “RX
SETTING” on page 21. For details on specifying the settings for
“Memory RX Mode”, refer to “Setting Up the Memory RX Mode” on
page 27.
ꢀ"
This machine does not support polling reception.
Receiving Faxes Manually
ꢀ"
When the machine is turned off, faxes cannot be received. Therefore,
be sure to leave the machine turned on.
ꢀ"
To print a received fax, change the paper type to PLAIN PAPER and
the paper size to A4, LEGAL, LETTER or OFICIO (Mexico only).
If a telephone is connected to this machine and the same line is used for
phoning and faxing, the fax can be received after picking up the handset.
1
After the telephone rings, pick up the handset.
ꢀ"
If “RX MODE” on the RX SETTING menu is set to “Manual RX”, the
machine will continue ringing whether the call is being received from a
fax machine or a telephone.
46
Receiving Faxes Automatically
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2
Press the Start key.
The machine starts receiving the fax.
ꢀ"
ꢀ"
After completing the telephone conversation, press the Start key to
begin receiving the fax.
If the handset is picked up and the call is being received from a fax
machine, press the Start key to begin receiving the fax.
3
Replace the handset to its cradle.
Printing Received Faxes
What Is the Guaranteed Imageable (Printable) Area?
The printable area on all media
sizes is up to 4 mm (0.157") from
the edges of the media.
a
a
a
ꢀ"
The printable area of
received faxes differs
depending on the sender’s
scanning area.
Printable
Area
a
a=4 mm (0.157")
Printing Received Faxes
47
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Adding the Sender’s Information When Printing Faxes
If “Footer” in the configuration menu is set to “ON”, information such as the
sender’s fax number, reception date/time, session number and page number
can be printed 4 mm (0.157") from the bottom edge of the fax that is received
and printed.
The following items in the footer.
Item
Description
This machine’s fax num- Shows the fax number specified for this machine
ber
from the USER SETTING menu in the configura-
Reception date/time
Shows the date/time that the fax was received.
The time is indicated in the 24-hour format.
Sender’s fax number
Session number
Shows the sender’s fax number.
Shows the session number used to manage the
received fax.
Page number
Shows the page number.
ꢀ"
In order to print the footer, the Footer parameter on the RX SETTING
menu of the configuration menu must be set “ON”. For details, refer to
“RX SETTING” on page 21.
48
Printing Received Faxes
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Method of printing during reception
The relationship between the length of the received document and the docu-
ment that is actually printed is shown below.
The document is printed differently depending on the setting selected for the
REDUCTION RX parameter on the RX SETTING menu.
REDUCTION RX: ON
Recording Footer Length of received Printing
paper size
image [mm]
Less than 289
290 – 385
A4
OFF
1 page with 100%
1 page with (289/image length)%
reduction
386 – 570
571 – 851
852 -
Divide into 2 pages with 100%
Divide into 3 pages with 100%
Divide into 4 pages with 100%….
1 page with 100%
ON
Less than 285
286 – 381
1 page with (285/image length)%
reduction
382 – 562
563 – 839
840 -
Divide into 2 pages with 100%
Divide into 3 pages with 100%
Divide into 4 pages with 100%…
1 page with 100%
Letter
OFF
Less than 271
272 – 387
1 page with (271/image length)%
reduction
388 – 534
535 – 797
798 -
Divide into 2 pages with 100%
Divide into 3 pages with 100%
Divide into 4 pages with 100%….
1 page with 100%
ON
Less than 267
268 – 383
1 page with (267/image length)%
reduction
382 – 526
527 – 785
786 -
Divide into 2 pages
Divide into 3 pages or more
Divide into 4 pages with 100%….
Printing Received Faxes
49
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Recording Footer Length of received Printing
paper size
image [mm]
Less than 348
348 – 385
Legal
OFF
1 page with 100%
1 page with (347/image length)%
reduction
386 – 686
687 – 1025
1026 -
Divide into 2 pages with 100%
Divide into 3 pages with 100%
Divide into 4 pages with 100%….
1 page with 100%
ON
Less than 344
344 – 381
1 page with (343/image length)%
reduction
382 – 678
679 – 1013
1014 -
Divide into 2 pages with 100%
Divide into 3 pages with 100%
Divide into 4 pages with 100%….
1 page with 100%
Oficio
OFF
Less than 335
336 – 385
1 page with (335/image length)%
reduction
382 – 662
663 – 989
990 -
Divide into 2 pages with 100%
Divide into 3 pages with 100%
Divide into 4 pages with 100%….
1 page with 100%
ON
Less than 331
332 – 381
1 page with (331/image length)%
reduction
382 – 654
655 – 977
978
Divide into 2 pages with 100%
Divide into 3 pages with 100%
Divide into 4 pages with 100%….
50
Printing Received Faxes
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REDUCTION RX: OFF
Recording Footer Length of received Printing
paper size
image [mm]
Less than 289
290 – 570
571 – 851
852 -
A4
OFF
ON
1 page
Divide into 2 pages
Divide into 3 pages
Divide into 4 pages or more
1 page
Less than 285
286 – 562
563 – 839
840 -
Divide into 2 pages
Divide into 3 pages
Divide into 4 pages or more
1 page
Letter
OFF
ON
Less than 271
272 – 534
535 – 797
798 -
Divide into 2 pages
Divide into 3 pages
Divide into 4 pages or more
1 page
Less than 267
268 – 526
527 – 785
786 -
Divide into 2 pages
Divide into 3 pages
Divide into 4 pages or more
1 page
Legal
OFF
ON
Less than 348
349 – 688
689 – 1028
1029 -
Divide into 2 pages
Divide into 3 pages
Divide into 4 pages or more
1 page
Less than 344
345 – 680
681 – 1016
1017 -
Divide into 2 pages
Divide into 3 pages
Divide into 4 pages or more
Printing Received Faxes
51
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Recording Footer Length of received Printing
paper size
image [mm]
Less than 335
356 – 662
663 – 989
990 -
Oficio
OFF
1 page
Divide into 2 pages
Divide into 3 pages
Divide into 4 pages or more
1 page
ON
Less than 331
332 – 654
655 – 977
978 -
Divide into 2 pages
Divide into 3 pages
Divide into 4 pages or more
52
Printing Received Faxes
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REDUCTION RX: CUT
Recording Footer Length of received Printing
paper size
image [mm]
Less than 289
290 – 313
A4
OFF
1 page
Print into 1 page. 1-24mm of end
is cut.
314 – 570
571 – 594
Divide into 2 pages
Divide into 2 pages. 1-24mm of
end is cut.
595 – 851
852 -
Divide into 3 pages
Divide into 3 pages....
1 page
ON
Less than 285
286 – 309
Print into 1 page. 1-24mm of end
is cut.
310 – 562
563 – 586
Divide into 2 pages
Divide into 2 pages. 1-24mm of
end is cut.
587 – 839
840 -
Divide into 3 pages
Divide into 3 pages....
1 page
Letter
OFF
Less than 271
272 – 295
Print into 1 page. 1-24mm of end
is cut.
296 – 534
535 – 558
Divide into 2 pages
Divide into 2 pages. 1-24mm of
end is cut.
559 – 797
798 -
Divide into 3 pages
Divide into 3 pages....
1 page
ON
Less than 267
268 – 291
Print into 1 page. 1-24mm of end
is cut.
292 – 526
527 – 550
Divide into 2 pages
Divide into 2 pages. 1-24mm of
end is cut.
551 – 785
786 -
Divide into 3 pages
Divide into 3 pages....
Printing Received Faxes
53
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Recording Footer Length of received Printing
paper size
image [mm]
Less than 348
348 – 371
Legal
OFF
1 page
Print into 1 page. 1-24mm of end
is cut.
372 – 686
687 – 710
Divide into 2 pages
Divide into 2 pages. 1-24mm of
end is cut.
711 – 1025
1026 -
Divide into 3 pages
Divide into 3 pages....
1 page
ON
Less than 344
344 – 367
Print into 1 page. 1-24mm of end
is cut.
368 – 678
679 – 702
Divide into 2 pages
Divide into 2 pages. 1-24mm of
end is cut.
703 – 1013
1014 -
Divide into 3 pages
Divide into 3 pages....
1 page
Oficio
OFF
Less than 335
336 – 359
Print into 1 page. 1-24mm of end
is cut.
360 – 662
663 – 686
Divide into 2 pages
Divide into 2 pages. 1-24mm of
end is cut.
687 – 989
990 -
Divide into 3 pages
Divide into 3 pages....
1 page
ON
Less than 331
332 – 355
Print into 1 page. 1-24mm of end
is cut.
356 –654
655 – 678
Divide into 2 pages
Divide into 2 pages. 1-24mm of
end is cut.
679 – 977
978 -
Divide into 3 pages
Divide into 3 pages....
54
Printing Received Faxes
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About the FAX REGISTRATION Function
Frequently used fax numbers can be registered with the FAX REGISTRA-
TION function so that the fax number can be easily accessed. In addition, this
reduces input errors.
The following registration methods are available:
„ One-touch dial: Register fax numbers with one-touch dial keys. Press a
one-touch dial key to recall them. For details on specifying settings, refer
press a keypad to recall them. For details on specifying settings, refer to
“Speed Dialing” on page 59.
„ Group dial: Multiple recipients can be grouped and registered with a
one-touch dial key. Press the one-touch dial key to recall the group. For
details on specifying settings, refer to “Group Dialing” on page 61.
ꢀ"
If a recipient is registered with a one-touch dial key or a speed dial
number, the recipient can be searched for by using the phone book
functions. For details on using the phone book functions, refer to
“Using the List Function of the Phone Book” on page 36 and “Using
the Search Function of the Phone Book” on page 37.
One-Touch Dialing
Programming a One-Touch Dial Key
Register frequently used fax numbers with one-touch dial keys (maximum 9).
When sending a fax, press a one-touch dial key to recall them.
ꢀ"
To register multiple recipients with a one-touch dial key, program it as
a group dial. For details on programming group dialing, refer to “Group
Dialing” on page 61.
1
2
Press the Menu Select key, then the , key three times.
Check that the FAX REGISTRATION screen appears, and then press the
Menu Select key.
3
Check that the ONE-TOUCH DIAL screen appears, and then press the
Menu Select key.
56
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4
Press the one-touch dial key that you want to program.
ꢀ"
If the one-touch dial key that is pressed is already registered with a
recipient, the message “REGISTERED!” appears. Press the Menu
Select key, and then press a one-touch dial key with no recipient reg-
istered.
5
Enter the name of the one-touch dial to be programmed, and then press
the Menu Select key.
ꢀ"
ꢀ"
Text up to 20 characters long can be entered for the name.
For details on entering/editing text and the characters that can be
ꢀ"
To cancel programming, press the Cancel/C key. (To cancel program-
ming while the name is being entered, press the Menu Select key,
and then press the Cancel/C key.)
6
Using the keypad, enter the fax number of the recipient, and then press
the Menu Select key.
ꢀ"
ꢀ"
The fax number can contain a maximum of 50 characters.
For details on entering/editing numbers, refer to “Entering Text” on
page 79.
ꢀ"
To cancel programming, press the Cancel/C key. (To cancel program-
ming while the number is being entered, press the Menu Select key,
and then press the Cancel/C key.)
7
Select the modem speed, and then press the Menu/Select key.
The entered information is programmed with the one-touch dial key, and
the message “SELECT REGIST.KEY” appears.
ꢀ"
If a transmission error occurs, select 14.4 or 9.6 for the modem speed.
8
To program another one-touch dial key, press the one-touch dial key, and
then repeat the procedure starting from step 5.
ꢀ"
To finish the procedure and return to the Fax mode screen, continue
pressing the Cancel/C key until the Fax mode screen is displayed.
One-Touch Dialing
57
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Changing/Deleting One-Touch Dial Information
The registered one-touch dial information can be corrected.
1
2
Press the Menu Select key, then the , key three times.
Check that the FAX REGISTRATION screen appears, and then press the
Menu Select key.
3
Check that the ONE-TOUCH DIAL screen appears, and then press the
Menu Select key.
4
5
Press the one-touch dial key that you want to change or delete.
Press the Cancel/C key.
ꢀ"
If a one-touch dial key programmed with a group of fax numbers is
pressed, the message “GROUP” appears in the upper-right corner of
the screen. To delete the group, press the Cancel/C Key.
ꢀ"
To change group dialing, refer to “Changing/Deleting Group Dialing
Information” on page 62.
6
Using the * and ) keys, select either “EDIT” or “DELETE”, and then
press the Menu Select key.
ꢀ"
ꢀ"
If “EDIT” was selected, the name is displayed. Continue with step 7.
If “DELETE” was selected, the settings programmed for the one-touch
dial key are deleted and the message “SELECT REGIST.KEY”
appears again. Skip to step 9.
ꢀ"
When a one-touch dial number is deleted, it is also deleted from the
group dialing that it is used in.
7
Change the name, fax number, modem speed as desired.
ꢀ"
ꢀ"
For details on changing the name, refer to “Entering Text” on page 79.
If you try to change the settings for a one-touch dial number used in
group dialing, a confirmation message appears, asking whether or not
to keep the changed one-touch dial number in the group dialing.
If the Menu Select key is pressed, the corresponding one-touch dial
number programmed in group dialing is kept.
If the Cancel/C key is pressed, the corresponding one-touch dial num-
ber programmed in group dialing is deleted.
8
When you are finished making changes, press the Menu Select key.
The message “SELECT REGIST. KEY” appears.
58
One-Touch Dialing
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9
To change or to delete other one-touch dial information, press the
one-touch dial key, and then repeat the procedure starting from step 5.
OR
To finish the procedure and return to the Fax mode screen, continue
pressing the Cancel/C key until the Fax mode screen is displayed.
Speed Dialing
Programming a Speed Dial Number
Register frequently used fax numbers with speed dial numbers (maximum
100). Enter the speed dial number when sending a fax to recall the fax num-
ber.
1
2
Press the Menu Select key, then the , key three times.
Check that the FAX REGISTRATION screen appears, then press the
Menu Select key, and then press , key.
3
4
Check that the SPEED DIAL screen appears, and then press the Menu
Select key.
Using the keypad, enter the 3-digit speed dial number (ex. 011) that you
want to program.
ꢀ"
If the speed dial number that is entered is already registered with a
recipient, the message “REGISTERED!” appears. Press the Menu
istered.
ꢀ"
If you enter 2-digit speed dial number, make sure to enter [0] at first.
For example when speed dial number is [11], enter [011].
5
Enter the name of the speed dial to be programmed, and then press the
Menu Select key.
ꢀ"
ꢀ"
Text up to 20 characters long can be entered for the name.
For details on entering/editing text and the characters that can be
entered, refer to “Entering Text” on page 79.
ꢀ"
To cancel programming, press the Cancel/C key. (To cancel program-
ming while the name is being entered, press the Menu Select key,
and then press the Cancel/C key.)
Speed Dialing
59
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6
Using the keypad, enter the fax number of the recipient and then press
the Menu Select key.
ꢀ"
ꢀ"
The fax number can contain a maximum of 50 characters.
For details on entering/editing numbers, refer to “Entering Text” on
page 79.
ꢀ"
To cancel programming, press the Cancel/C key. (To cancel program-
ming while the number is being entered, press the Menu Select key,
and then press the Cancel/C key.)
7
Select the modem speed, and then press the Menu/Select key.
The entered information is registered with the speed dial number, and
then the speed dial input screen appears.
ꢀ"
If a transmission error occurs, select 14.4 or 9.6 for the modem speed.
8
To program another speed dial number, enter the speed dial number, and
then repeat the procedure starting from step 4.
ꢀ"
To finish the procedure and return to the Fax mode screen, continue
pressing the Cancel/C key until the Fax mode screen is displayed.
Changing/Deleting Speed Dial Information
The registered speed dial information can be corrected.
1
2
Press the Menu Select key, then the , key three times.
Check that the FAX REGISTRATION screen appears, then press the
Menu Select key, and then press the , key.
3
4
Check that the SPEED DIAL screen appears, and then press the Menu
Select key.
Using the keypad, enter the speed dial number that you want to change or
delete.
5
6
Press the Cancel /C key.
Using the * and ) keys, select either “EDIT” or “DELETE”, and then
press the Menu Select key.
ꢀ"
ꢀ"
If “EDIT” was selected, the name is displayed. Continue with step 7.
If “DELETE” was selected, the settings programmed for the speed dial
number are deleted and the speed dial input screen appears again.
Skip to step 9.
ꢀ"
If a speed dial number used in group dialing is deleted, it is also
deleted from the corresponding group dialing.
60
Speed Dialing
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7
Change the name, fax number, modem speed as desired.
ꢀ"
If you try to change the settings for a speed dial number used in group
dialing, a confirmation message appears, asking whether or not to
keep the changed speed dial number in the group dialing.
If the Menu Select key is pressed, the corresponding speed dial num-
ber programmed in group dialing is kept.
If the Cancel/C key is pressed, the corresponding speed dial number
programmed in group dialing is deleted.
ꢀ"
For details on editing text, refer to “Entering Text” on page 79.
8
9
When you are finished making changes, press the Menu Select key.
The speed dial input screen appears.
To change or to delete another speed dial number, enter the speed dial
number, and then repeat the procedure starting from step 5.
ꢀ"
To finish the procedure and return to the Fax mode screen, continue
pressing the Cancel/C key until the Fax mode screen is displayed.
Group Dialing
Programming Group Dialing
Register multiple frequently used fax numbers (maximum 50) together with
one-touch dial keys and speed dial numbers. Press a one-touch dial key
when sending a fax to recall them.
1
2
Press the Menu Select key, then the , key three times.
Check that the FAX REGISTRATION screen appears, then press the
Menu Select key, and then press the , key twice.
3
4
Check that the GROUP DIAL screen appears, and then press the Menu
Select key.
Press the one-touch dial key that you want to program.
ꢀ"
If the one-touch dial key that is pressed is already registered with a
recipient, the message “REGISTERED!” appears. Press the Menu
Select key, and then press a one-touch dial key with no recipient reg-
istered.
Group Dialing
61
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5
Enter the name of the group, and then press the Menu Select key.
ꢀ"
ꢀ"
Text up to 20 characters long can be entered for the name.
For details on entering/editing text and the characters that can be
entered, refer to “Entering Text” on page 79.
ꢀ"
To cancel programming, press the Cancel/C key. (To cancel program-
ming while the name is being entered, press the Menu Select key,
and then press the Cancel/C key.)
6
By using the one-touch dial keys or the speed dial numbers, specify the
recipients.
ꢀ"
ꢀ"
To specify a speed dial number, press the Speed Dial key, and then
enter the 3-digit speed dial number.
If you want to cancel the current selection, press the Cancel/C key,
and then specify the correct recipient.
7
Press the Menu Select key, and then specify another recipient.
ꢀ"
ꢀ"
Repeat steps 6 and 7 until all recipients have been specified.
A one-touch dial key programmed with a group can be specified as a
recipient when programming a one-touch dial key for group dialing. In
that case, all fax numbers programmed in the specified one-touch dial
key (group dial key) are added.
ꢀ"
To cancel programming, press the Cancel/C until the message “FAX
REGISTRATION?” is displayed.
8
When you are finished specifying recipients, press the Start key.
The entered information is programmed with the one-touch dial key, and
the message “SELECT REGIST.KEY” appears.
9
To program other group dialing, press the one-touch dial key, and then
repeat the procedure starting from step 5.
ꢀ"
To finish the procedure and return to the Fax mode screen, continue
pressing the Cancel/C key until the Fax mode screen is displayed.
Changing/Deleting Group Dialing Information
The registered group dialing information can be corrected.
1
2
Press the Menu Select key, then the , key three times.
Check that the FAX REGISTRATION screen appears, then press the
Menu Select key, and then press the , key twice.
62
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3
Check that the GROUP DIAL screen appears, and then press the Menu
Select key.
4
5
6
Press the one-touch dial key that you want to change or delete.
Press the Cancel/C key.
Using the * and ) keys, select either “EDIT” or “DELETE”, and then
press the Menu Select key.
ꢀ"
ꢀ"
If “EDIT” was selected, the group name is displayed. Continue with
step 7.
If “DELETE” was selected, the group dialing settings are deleted and
the message “SELECT REGIST.KEY” appears again. Skip to step 10.
7
If you want to change the name of the group, enter the new name, and
then press the Menu Select key.
ꢀ"
For details on editing text, refer to “Entering Text” on page 79.
8
To delete the displayed recipient, press the Cancel/C key.
ꢀ"
To keep the displayed recipient, press the Menu Select key.
9
When you are finished making changes, press the Start key.
The entered information is programmed with the one-touch dial key, and
the message “SELECT REGIST.KEY” appears.
10
To change or to delete other group dialing, press the one-touch dial key,
and then repeat the procedure starting from step 5.
ꢀ"
To finish the procedure and return to the Fax mode screen, continue
pressing the Cancel/C key until the Fax mode screen is displayed.
Group Dialing
63
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64
Group Dialing
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About the Machine’s Counters
The number of operations performed since this machine was installed can be
checked using the functions available when the Display key is pressed.
The following procedure describes how to check the fax/scanner-related
counters.
Checking the Counter for Fax Printing
This counter shows the total number of fax prints made since this machine
was installed.
1
2
Press the Display key, then the , key.
Check that the TOTAL PAGE screen appears, and then press the Menu
Select key.
3
4
Press the , key four times.
The FAX PRINT screen appears so that the counter can be checked.
Press the Menu Select key.
The TOTAL PAGE screen appears.
ꢀ"
To return to the Fax mode screen, press the Cancel/C key.
Checking the Counter for Total Scans
This counter shows the total number of scans made, excluding copies, since
this machine was installed.
1
2
Press the Display key, then the , key.
Check that the TOTAL PAGE screen appears, and then press the Menu
Select key.
3
4
Press the , key five times.
The TOTAL SCAN screen appears so that the counter can be checked.
Press the Menu Select key.
The TOTAL PAGE screen appears.
ꢀ"
To return to the Fax mode screen, press the Cancel/C key.
66
About the Machine’s Counters
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Checking the Transmission/Reception
Result From the Message Window
The transmission result information can be checked from the message win-
dow.
1
2
Press the Display key, then the , key twice.
Check that the TX/RX RESULT screen appears, and then press the Menu
Select key.
The TX/RX Result screen appears so that the information can be
checked.
ꢀ"
When the Start key is pressed, details of the report displayed on the
message window can be printed.
3
To finish checking and return to the Fax mode screen, continue pressing
the Cancel/C key until the Fax mode screen is displayed.
About the Reports and Lists
Reports on the status of fax transmissions and fax receptions and the con-
tents of the one-touch dial keys, etc. can be printed with this machine.
The following reports and lists can be printed with this machine.
ꢀ"
For details on printing the reports and the lists, refer to the following
section.
Printing the Reports and Lists
1
2
Press the Display key, then the , key three times.
Check that the PRINT REPORT screen appears, and then press the
Menu Select key.
3
4
Using the + and , keys, select the desired report.
Press the Menu Select key.
The report is printed.
TX RESULT REPORT
The document number, recipient name, date sent, starting time of transmis-
sion, number of document pages, time required, mode, and transmission
result are printed.
Checking the Transmission/Reception Result From the
67
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ꢀ"
The machine can also be set to print this report with each transmis-
sion, only when an error occurs, or not at all. For details, refer to
“REPORTING” on page 24.
SESSION
FUNCTION NO.
DESTINATION
STATION
DATE
TIME
PAGE
DURATION MODE
RESULT
0001
TX
001
AAA NEWYORK
012345678
APR.19 18:00
010
00h02min21s G3
STOP
00A0: TX CANCEL
RX RESULT REPORT
The document number, date received, starting time of reception, number of
pages received, time required, mode, and reception result are printed.
ꢀ"
The machine can also be set to print this report with each reception,
only when an error occurs, or not at all. For details, refer to “REPORT-
ING” on page 24.
SESSION
FUNCTION NO.
DESTINATION
STATION
DATE
TIME
PAGE
DURATION MODE
RESULT
0001
RX
001
APR.19 18:00
001
00h02min21s ECM
NG
098765432
ACTIVITY REPORT
The operation number, document number, date of operation, starting time of
transmission/reception, type of operation (transmission or reception), recipi-
ent name, number of pages sent/received, mode, and transmission/reception
result are printed.
ꢀ"
The machine can also be set to print this report automatically after
every 60 transmissions/receptions. For details, refer to “REPORTING”
on page 24.
NO.
01
SESSION
0001
DATE
TIME
16:32
18:00
18:00
19:12
TX/RX
TX---
---RX
---RX
TX---
DESTINATION
STATION
PAGE
DURATION MODE
00h01min16s ECM
00h02min21s ECM
00h02min48s ECM
00h00min56s ECM
RESULT
APR.19
APR.19
APR.19
APR.19
AAA NEWYORK
012345678
006
OK
02
0002
001
NG
0034
098765432
098765432
03
0003
012
OK
04
0004
HEAD OFFICE
024682468
001
OK
68
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MEMORY DATA LIST
This is a list of documents waiting to be sent, and documents specified for
timer transmission.
The document number, type of operation being performed, time, recipient
name, and number of document pages are printed.
SESSION
0001
FUNCTION TIME
TX 18:00
NO.
001
DESTINATION STATION
PAGE
012
OT-01 AAA NEWYORK
012345678
MEMORY IMAGE PRINT
A reduced image of the first page of the document waiting to be sent in addi-
tion to the document number, type of operation being performed, recipient
name, date, time, and number of document pages are printed.
ONE-TOUCH LIST
The recipients programmed in the one-touch dial keys are printed in numeri-
cal order of the keys.
OT-NO.
OT-01
OT-02
OT-03
OT-04
DESTINATION STATION
AAA NEWYORK
AAA TOKYO
DESTINATION NUMBER
012345678
SPEED
33.6
SET DATE
JAN.20.2006
JAN.20.2006
FEB.12.2006
FEB.12.2006
098765432
33.6
HEAD OFFICE
NJ OFFICE
024682468
33.6
0P02345678
12.8
SPEED DIAL LIST
The recipients programmed for the speed dial numbers are printed in numeri-
cal order.
SP-NO.
SP-001
SP-002
SP-003
SP-004
DESTINATION STATION
AMSTERDAM OFFICE
KOREA OFFICE
ABCDEF
DESTINATION NUMBER
0P09876543
SPEED
33.6
SET DATE
JAN.20.2006
JAN.20.2006
FEB.12.2006
FEB.12.2006
0P01357913
33.6
024682468
33.6
POST OFFICE
0224466880
12.8
About the Reports and Lists
69
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GROUP DIAL LIST
The group dialing settings specified for one-touch dial keys are printed in
numerical order of the keys.
KEY-NO.
OT-01
NAME
NO.
01
DESTINATION STATION
GROUP-01
OT-02 AAA TOKYO
098765432
02
03
OT-04 NJ OFFICE
0P02345678
SP-001 AMSTERDAM OFFICE
0P09876543
70
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Problems When Sending Faxes
If the fax cannot be sent correctly, refer to the following table, and then per-
form the indicated operation. If the fax still cannot be sent correctly, even after
performing the described operations, contact your technical representative.
ꢀ"
For details on the error messages, refer to “Error Messages on the
Message Window” on page 75. For details on troubleshooting proce-
dures for document misfeeds, paper misfeeds, poor print quality, or
empty consumables, refer to the Printer/Copier/Scanner User’s Guide.
Symptom
Cause
Solution
The document is not
scanned.
The document is too
thick, too thin or too
small.
Use the original glass to
send the fax.
The document is
The document guides
Slide the document
scanned at an angle.
are not adjusted to the guides to fit the width of
width of the document. the document.
The fax received by the The document is incor- Position the document
recipient is blurry.
rectly positioned.
correctly.
The original glass is
dirty.
Clean the original glass.
The text in the document Adjust the resolution
is written too faint.
There may be a problem Check the telephone
with the telephone con- line, and then try send-
nection.
ing the fax again.
There may be a problem Make a copy to check
with the recipient’s fax that this machine is
machine.
operating correctly, and
then, if the copy was
printed correctly, have
the recipient check the
condition of their fax
machine.
The fax received by the The document was sent Load the document to be
recipient is blank.
with the front side facing faxed facing up.
down (when the ADF is
used).
72
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Transmission is not pos- The transmission proce- Check the transmission
sible.
dure may have been
performed incorrectly.
procedure, and then try
sending the fax again.
The fax number may be Check the fax number.
wrong.
The one-touch dial key Check that the keys
or speed dial may be
were correctly pro-
incorrectly programmed. grammed.
The telephone line may Check the telephone line
be incorrectly con-
nected.
connection. If it is dis-
connected, connect it.
There may be a problem Contact the recipient.
with the recipient’s fax
machine (such as, no
Problems When Receiving Faxes
If the fax cannot be received correctly, refer to the following table, and then
perform the indicated operation. If the fax still cannot be received correctly,
even after performing the described operations, contact your technical repre-
sentative.
ꢀ"
For details on the error messages, refer to “Error Messages on the
Message Window” on page 75. For details on troubleshooting proce-
dures for document misfeeds, paper misfeeds, poor print quality, or
empty toner, refer to the Printer/Copier/Scanner User’s Guide.
Symptom
Cause
Solution
The received fax is
blank.
There may be a prob-
lem with the telephone can make clean copies.
Check that the machine
connection or with the
caller’s fax machine.
If it can, have the caller
send the fax again.
The caller may have
loaded the pages back-
ward.
Contact the caller.
Problems When Receiving Faxes
73
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Faxes cannot be
The machine is set to
Set the machine to auto-
received automatically. receive faxes manually. matic reception.
Memory is full.
Load paper if it is empty,
and then print the faxes
stored in memory.
The telephone line is
incorrectly connected.
Check the telephone line
connection. If it is dis-
connected, connect it.
There may be a problem Make a copy to check
with the caller’s fax
machine.
that this machine is
operating correctly, and
then, if the copy was
printed correctly, have
the recipient check the
condition of their fax
machine.
74
Problems When Receiving Faxes
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Error Messages on the Message Window
Error message
Cause
Solution
LINE PROBLEM
„ The telephone dialing „ Check the telephone dialing
system or telephone
wiring system is not
set correctly.
system or telephone wiring
system and use the appropri-
ate configuration menu to
make the correct settings.
(Flashing alter-
nately)
CHECK LINE
„ The telephone cable
is not attached cor-
rectly.
„ Correctly connect the tele-
phone cable.
*COMM.ERROR*
(####)
„ Communication is not Check the transmission results.
possible because of
some problem in the
machine.
„ Communication is not
possible because of a
problem with the
recipient/caller’s fax
machine.
*REDIAL ALL FAILED* All redial attempts failed Check the condition of the recipi-
because either the recip- ent’s line, and then try sending
ient’s line is busy or
there was no answer.
the fax again.
*MEM.FULL/TX CAN- While sending a fax, the Retrieve all received faxes stored
CEL*
size of the data for the in memory.
scanned image has
Send the fax by direct transmis-
exceeded the capacity of
memory.
sion.
To print an error report, press the
Cancel/C key while an error
message is displayed.
*MEM.FULL/RX CAN- While receiving a fax,
Retrieve all received faxes stored
CEL*
the size of the data for in memory.
the scanned image has
exceeded the capacity of
memory.
To print an error report, press the
Cancel/C key while an error
message is displayed.
HANG UP THE
PHONE
The receiver of the con- Replace the receiver of the con-
nected telephone is
lifted.
nected telephone on the hook.
Error Messages on the Message Window
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Error message
Cause
Solution
TEXT ×1.00
1
A fax error occurred
Press the Fax key to check the
ä[A]ü #XXX Warn Fax
while an operation was error condition, and take appro-
being performed in Copy priate measures.
mode.
TEXT ×1.00
1 A fax transmission error Press the Fax key to check the
ä[A]ü #XXX Comm. Err
occurred while an opera- error condition, and take appro-
tion was being per-
priate measures.
formed in Copy mode.
*PLEASE WAIT!*
This machine is access- „ Log off from PageScope Web
ADMINISTERED BY ing LSU or the Admin.
Connection.
PC
Mode of PageScope
Web Connection.
„ Exit LSU.
„ If no operation is performed for
600 seconds, the main screen
appears.
76
Error Messages on the Message Window
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Technical Specifications
Compatible lines
PSTN (Public Switched Telephone Network),
PBX (Private Branch eXchange)
Compatibility
ECM/Super G3
Modem speed
33600, 31200, 28800, 26400, 24000, 21600,
19200, 16800, 14400, 12000, 9600, 7200,
4800, 2400 (bps)
Fax transmission speed
Coding method
3 sec/page (at V.34)
MH, MR, MMR, JBIG
4 MB (approx. 250 pages)
Memory for receiving
Original
„ ADF
Maximum size: Legalw
Width: 140 to 216 mm
Length: 148 to 500 mm (500 mm: Tx only)
„ Original Glass
Maximum size : Legalw
Paper size
Maximum size: Legalw
Edge erase
4 mm (top, bottom, left, right)
Scanning density
Main scanning direction: 8 dots
Sub-scanning direction: 3.85 dots (STD)
7.7 dots (FINE)
15.4 dots (S-Fine)
ꢀ"
For details on other specifications, refer to the Printer/Copier/Scanner
User’s Guide.
78
Technical Specifications
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Entering Text
When specifying the user name or programming the recipient name with
one-touch dial keys, letters, accented characters, numbers and symbols can
be entered.
Key Operation
Use the keypad to enter numbers, letters, and symbols.
List of characters available with each key of the keypad
Entering Fax Numbers
Keypad
Key
Available
characters
Available characters
(Registration of USER FAX NO.) *
[1]
1
2
3
4
5
6
7
8
9
0
*
[1]
1
[A]
1
2
3
4
5
6
7
8
9
0
-1
2
2
3
3
4
4
5
5
6
6
7
7
8
8
9
9
0
(space)0
#
#
+
* To display your fax number, select USER FAX NO. in the USER SETTING
menu.
Entering Text
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Entering Names
Keypad
Available characters
Key
1
[1]
1
[A]
.,'?¿!¡"1-()@/:;_
ABC2abcÆÇàáâãäåæç
DEF3defÐèéêëð
GHI4ghiìíîï
2
2
3
3
4
4
5
5
JKL5jkl€£¢
6
6
MNO6mnoØŒñòóôõöøœº
PQRS7pqrsß$
TUV8tuvùúûü
WXYZ9wxyzÞýþ
(space)0
7
7
8
8
9
9
0
0
#
#
*+×÷=#%&<>[]{}\|µ^`~
Entering Email Addresses
Keypad
Available characters
Key
1
[1]
1
[A]
.@_-1
2
2
ABC2abc
DEF3def
GHI4ghi
JKL5jkl
3
3
4
4
5
5
6
6
MNO6mno
PQRS7pqrs
TUV8tuv
WXYZ9wxyz
(space)0
7
7
8
8
9
9
0
0
#
#
+&/*=!?()%[]^`´{}|~$
80
Entering Text
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Changing Input Mode
Each press of the key switches the input mode between numbers and let-
ters.
[1]: Numbers can be typed in.
[A]: Letters can be typed in.
Inputting Example
The procedure for entering text is described below, using “NJ Office” as an
example.
1
2
Press the key to change the input mode so that letters can be entered.
Press the 6 key twice.
“N” is entered.
3
4
Press the 5 key once.
“J” is entered.
Press the 0 key once.
A space is entered.
5
Press the 6 key three times.
“O” is entered.
6
Press the 3 key seven times.
“f” is entered.
7
Press the ) key.
The cursor moves to the right.
8
Press the 3 key seven times.
“f” is entered.
9
Press the 4 key seven times.
“i” is entered.
10
11
Press the 2 key seven times.
“c” is entered.
Press the 3 key six times.
“e” is entered.
Entering Text
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Correcting Text And Input Precautions
„ To erase all entered text, hold down the Cancel/C key.
„ To delete only part of the entered text, use the * and ) keys to move the
cursor (_) to the character that you want to delete, and then press the
Cancel/C key.
„ If multiple characters are assigned to a single key, “OK=)” appears at the
bottom of the screen.
„ If the same key is to be used to enter two characters in a row, press the )
key after selecting the first character. (Refer to the above inputting exam-
ple.)
„ To enter a space, press the 0 key.
82
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Index
A
ADF 2
Entering text 79
Correcting text 82
Input mode 81
Input precautions 82
C
Canceling
Memory 42
Confirm 65
F
Control panel 2, 6
Counter
Fax mode screen 10
Total scans 66
Counters 66
Fax printing 66
Footer 48
G
Group dial
D
Changing/Deleting 62
Programming 61
Deleting
Memory 42
Dialing, direct 35
83
Index
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H
Header 43
One-touch dial key 6
Changing/Deleting 58
Programming 56
I
Imageable area 47
Input mode 81
K
Phone book
List 36
Search 37
Printable area 47
Key operation 79
Keypad 6
L
Lists 67
GROUP DIAL LIST 70
MEMORY DATA LIST 69
ONE-TOUCH LIST 69
Printing 67
SPEED DIAL LIST 69
Recipients
M
Manual
Reception 46
Transmission 41
Memory
Cancel/delete 42
Queue 42
Memory reception 27
Memory RX mode 27
Setting up 27
MEMORY IMAGE PRINT 69
Turning off 28
Menu
TX RESULT REPORT 67
Resolution
COMM. SETTING 23
FAX REGISTRATION 19
MACHINE SETTING 18
Overview 12
Improving fax resolution 34
REPORTING 24
RX SETTING 21
Specifying Settings 26
TX SETTING 20
USER SETTING 25
Multiple recipients
Broadcast 38
S
Sending faxes
Basic fax operation 30
Manual transmission 41
Redial 38
Timer 40
Group dial 35
84
Index
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Specifications 78
Specifying a recipient
Direct dialing 35
One-touch dial key 35
Speed dial 36
Specifying recipient 34
List 36
Phone book 36, 37
Search 37
Speed dial
Changing/deleting 60
Programming 59
Specifying recipient 36
T
Timer transmission 40
Transmission result 67
Troubleshooting 71
Receiving faxes 73
Sending faxes 72
85
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86
Index
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