HP Hewlett Packard HP 7110 Officejet Wide Format Eprinter CR768AB1H User Manual

hp officejet  
7100 series  
all-in-one  
reference guide  
contents  
make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27  
increase copy speed or quality . . . . . . . . . . . . . . . . . . . . . . . . . . 27  
reduce or enlarge a copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28  
make copies lighter or darker . . . . . . . . . . . . . . . . . . . . . . . . . . . 28  
change color intensity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28  
enhance text sharpness and photo colors . . . . . . . . . . . . . . . . . . . 28  
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contents  
collate copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34  
cancel a scheduled fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47  
receive a fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48  
receive a fax automatically. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48  
receive a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48  
print reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48  
generate automated reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49  
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hp officejet 7100 series  
contents  
connect your parallel cable adapter . . . . . . . . . . . . . . . . . . . . . . 77  
setup for simple sharing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78  
connect your usb port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78  
connect your hp officejet to a phone, modem, or answering machine . . 79  
remove and reinstall your hp officejet software. . . . . . . . . . . . . . . . . . 79  
learn more . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80  
reference guide  
iii  
contents  
index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81  
iv  
hp officejet 7100 series  
get help  
1
help  
description  
win mac  
X
X
Setup Poster  
The Setup Poster provides instructions for setting up and  
configuring your HP Officejet. Make sure you use the correct  
poster for your operating system (Windows or Macintosh).  
X
Product Tour  
The tour provides a brief introduction to the HP Officejet and  
its capabilities, so you can start using it immediately. You can  
take the tour immediately after installing the HP Officejet  
software, or to take the tour at any time, do the following:  
1
Double-click the HP Officejet 7100 Series shortcut on  
the Windows desktop.  
2
3
In the HP Director, click Help, then choose Product Tour.  
After the Product Tour dialog box appears, insert the  
HP Officejet 7100 Series CD-ROM into your computer’s  
CD-ROM drive, and click Search.  
X
X
User’s Guide  
The onscreen User’s Guide provides detailed information on  
using your HP Officejet and its features. It also provides  
detailed information on topics ranging from paper types to  
using other programs with your HP Officejet.  
For Windows users: Go to the Director, click Help, and then  
choose User’s Guide.  
For Macintosh users: Go to the Director, click Tools, and then  
choose View Onscreen Guide.  
X
X
X
X
Reference Guide  
This printed Reference Guide contains information on using  
your HP Officejet and provides additional troubleshooting  
assistance for the installation process.  
Support and  
Specifications  
booklet  
The printed Support and Specifications booklet provides  
information for your HP Officejet, including how to order  
supplies and accessories, technical specifications, support,  
and warranty information.  
X
X
Troubleshooting  
help  
To access troubleshooting information, go to the Director,  
click Help, then choose Troubleshooting. Troubleshooting is  
also available via the Help button that appears on some error  
messages.  
X
Internet help and  
technical support  
If you have Internet access, you can get help from the  
HP website at:  
The website also provides answers to frequently-asked  
questions.  
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chapter 1  
help  
description  
win mac  
X X  
Readme file  
After you install your software, you can access the Readme  
file from either the HP Officejet 7100 Series CD-ROM or the  
HP Officejet 7100 Series program folder. To access the  
Readme file, do the following:  
For Windows: go to the Windows taskbar, click Start, point  
to Programs or All Programs (XP), point to Hewlett-Packard,  
point to HP Officejet 7100 Series, and then choose View the  
Readme File.  
For Macintosh: go to the  
HD:Applications:HP Officejet Software folder.  
X
Dialog-box help  
For Windows: Clicking Help in a dialog box displays  
information about options and settings within the dialog box.  
To get help while working in a  
dialog box, click Help.  
X
X
Accessories guide The Accessories guide provides information on attaching and  
setting up the HP 250-sheet plain paper tray, as well as how  
to load paper into it. It also includes information about the  
two-sided printing accessory.  
2
hp officejet 7100 series  
quick start  
2
You can perform many functions using either the front panel or the HP Officejet  
software.  
Even if you do not connect your HP Officejet to a computer, you can use the front  
panel to copy, print photos, or fax documents. You can change a wide variety  
of settings using the front-panel buttons and menu system.  
tutorial  
This brief tutorial teaches you how to use your HP Officejet to make a copy,  
adjust copy settings, and change settings. This is not a comprehensive tutorial;  
its purpose is to familiarize you with the front panel and the different buttons. It  
should take about ten minutes to complete the tutorial, after which you can  
experiment on your own.  
Note: We highly recommend that you take this tutorial before you start  
using your HP Officejet for daily tasks.  
Review the table of contents or the index to find out about the other front-panel  
tasks covered in this Reference Guide.  
before you begin  
Do the following:  
Follow the instructions in the Setup Poster to set up your HP Officejet. You  
should install the HP Officejet software before connecting the HP Officejet  
to the computer.  
If you are using Macintosh OS X, once the HP Officejet software is  
installed, add your printer to the Print Center. For more information, see  
add your hp officejet in the onscreen User’s Guide.  
Make sure paper is loaded in the main tray. If you need more information,  
see load paper on page 19.  
Have available a color photograph or picture that is smaller than Letter or  
A4 size. You will use this image for tutorial activities.  
Obtain a two or three-page document. You will use it for tutorial activities.  
front panel features  
The front panel is divided into the following main regions:  
Fax area  
Keypad  
Shared buttons and front-panel display  
Copy area  
Scan area  
On button  
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chapter 2  
Review the illustrations below and identify the location of the buttons on the front  
panel. You will not use all of the front-panel features in the tutorial, but you may  
find it helpful to note the locations of all the buttons.  
Left side of the front panel showing the Fax area and the keypad  
Turn Auto Answer on/off.  
Scroll through speed-dial entries.  
Access one-touch speed-dial buttons.  
Change the fax resolution.  
Use keypad to dial fax  
numbers or enter text.  
Redials the most recently  
dialed number.  
Start fax.  
Right side of the front panel showing the shared buttons and front-panel display, the Copy area, and  
the Scan area  
Set the copy quality.  
Select a currently displayed menu  
Choose the number of copies.  
Reduce or enlarge a copy.  
Select a specific  
item or value.  
Front-panel display.  
software program  
to scan to, or a  
computer, if on a  
network  
Scroll through settings  
options.  
Turn the  
HP Officejet on  
or off.  
Access photo card,  
copy, fax, scan, and  
network settings  
options.  
Start a scan.  
Start a copy.  
Access special copy features,  
such as Fit to Page, Mirror,  
MarginShift, or Poster.  
Make two-sided copies.  
Choose the paper type and  
paper tray.  
Stop a job or exit a menu.  
Make brightness and contrast adjustments when faxing and copying.  
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hp officejet 7100 series  
quick start  
make a copy  
1
Follow the instructions below to make a copy of your color photo or picture.  
Open the lid of your HP Officejet and place your picture face down in the  
bottom-right corner of the scanner glass with the sides of the picture  
touching the right and bottom edges.  
Top edge of  
original  
2
In the Copy area of the front panel, press Start Copy, Color.  
If you had wanted to save the picture to the computer, you would have  
pressed Start Scan. If you had wanted to fax the picture, you would have  
pressed the Black or Color button in the Fax area. For this tutorial, you will  
continue making a copy.  
The default is a single copy. Pressing the Start Copy, Color button on the  
HP Officejet automatically prints one color copy of the picture on the glass.  
If you had pressed the Start Copy, Black button, the HP Officejet would  
have made a single grayscale copy of your color picture.  
enhance your copy  
1
Without moving your photo or picture from the glass, press the Number of  
Copies button two times until 2 Copies is showing.  
2
Press Start Copy, Black on the front panel.  
The HP Officejet makes two black and white copies of your picture.  
Notice that you did not have to do anything else but select the number of  
copies and press a start key. Now you will change an additional setting  
before making more copies.  
3
4
Press Number of Copies one more time to increase the copies to 3.  
Press the Reduce/Enlarge button.  
Custom 100% appears in the front-panel display.  
Use this option to reduce or enlarge your picture.  
reference guide  
5
       
chapter 2  
5
6
Press 5 and then the 0 button on the keypad so that 50% appears, then  
press Enter.  
Press Color on the front panel.  
The HP Officejet prints three color copies of your picture, reduced by  
50%.  
If you do not do anything else with your HP Officejet, the settings that you  
adjusted will return to their default settings within two minutes. The number  
of copies returns to one and the copy percentage returns to 100%.  
7
If you do not want to wait, press Cancel.  
Next you will use one of the Special Features options to enlarge your  
photograph.  
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9
Press Special Features until Fit to Page appears.  
Press Enter.  
10 Press Start Copy, Black or Start Copy, Color.  
A copy of your picture is printed, which fills the whole page.  
Next, you will review the automatic document feeder.  
copy from the automatic document feeder  
Your HP Officejet has an automatic document feeder (ADF), which you can use  
to load multiple originals for faster copying, faxing, or scanning. In the next part  
of this tutorial, you are going to make a fast copy of your two or three-page  
document.  
1
2
3
Remove the photo from the glass.  
Place the two or three originals face-up in the automatic document feeder.  
Adjust the paper-width guide to fit the size of your original.  
A message appears on the front-panel display indicating that the originals  
are loaded.  
4
5
Press the Quality button until Fast is lit.  
Press Start Copy, Black or Start Copy, Color.  
The documents are fed through the ADF and are quickly copied.  
Next, you will review the Menu button.  
menu button review  
The Menu button lets you enter the menu system that you use to change photo  
card, fax, and copy settings, as well as perform maintenance and print reports.  
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hp officejet 7100 series  
       
quick start  
1
2
Press Menu.  
The first submenu appears, which depends on what model of HP Officejet  
you have.  
Press Menu repeatedly to view all the submenus.  
The submenus are as follows:  
0:Photo Card (some models)  
1:Copy Setup  
2:Fax Functions  
3:Print Report  
4:Speed Dial Setup  
5:Basic Fax Setup  
6:Advanced Fax Setup  
7:Status and Maintenance  
8:Network Setup (if network hardware is installed, advanced users  
only)  
Some options are available only on certain models of your HP Officejet.  
3
4
Press Menu.  
Press 7, then press 1.  
This selects Status and Maintenance, then selects the Check Ink Level.  
The ink supply levels for both the black ink cartridge (#14) and the tri-color  
ink cartridge (#14) appear in the front-panel display.  
5
Press Cancel to clear the front-panel display, if desired.  
This concludes the brief tutorial.  
Review the rest of this Reference Guide to find out how to make other  
changes and use other features.  
reference guide  
7
 
chapter 2  
front panel overview  
Left side of the front panel  
2
3
4
5
1
6
7
8
9
10  
Right side of the front panel  
11  
12  
13  
14 15 16  
17  
18  
26  
19 20 21 22  
23  
24  
25  
feature  
purpose  
1
2
3
4
5
6
7
Auto Answer: when the green light is on, fax transmissions will  
automatically be accepted.  
Speed Dial: use to access speed-dial numbers that have been set up from  
the front panel or with the HP Director software.  
One-Touch Speed-Dial Buttons: use to access the first 10 speed-dial  
entries.  
Phone Hook: the green LED in the shape of a phone indicates that the fax  
line is in use when lit.  
Needs Attention: the amber LED in the shape of an exclamation point  
indicates that the device needs attention.  
Resolution: use to set the fax resolution to Fine, Standard, 300 dpi, or  
Photo. It will remain at the most recent setting until changed.  
Pause/Redial: redials the most recently dialed number when in the ready  
state. Inserts a pause (hyphen) when in the dialing state.  
8
9
Start Fax - Black: starts a black and white fax.  
Start Fax - Color: starts a color fax.  
8
hp officejet 7100 series  
               
quick start  
feature  
purpose  
10  
11  
Keypad: use to dial fax numbers, and enter numbers such as the quantity  
of copies or percentages when reducing or enlarging. You can also enter  
text using the keypad.  
Menu: use to access the menu system. The menus that are available  
depend which model of the HP Officejet you have. Menu options include;  
Photo Card Functions, Copy Setup, Fax Functions, Print Report, Speed  
Dial Setup, Basic Fax Setup, Advanced Fax Setup, Status & Maintenance,  
and Network Setup.  
12  
Arrows: use to scroll through menu settings, through options within  
settings, or to move forward or backward to erase a text entry.  
13  
14  
15  
Enter: use to select or save the displayed setting.  
Quality: use to select the quality of the copy from Best, Normal, or Fast.  
Number of Copies: use to change the number of copies for this copy job.  
This button can be used in conjunction with the arrow keys or the keypad  
to make additional copies.  
16  
17  
Reduce/Enlarge: use to reduce or enlarge an original to a specified  
image size on paper loaded in the selected tray. The original may be fed  
from the automatic document feeder (ADF) or placed on the glass.  
Scan To: use to access a list of software programs that an image can be  
scanned to. You must configure the Scan To list using the HP Officejet  
software on the PC prior to using this feature.  
18  
19  
On: turns the HP Officejet on and off.  
Two-Sided Copy: use to make hands-free two-sided copies. Available only  
if you have the two-sided printing accessory and the automatic document  
feeder (ADF).  
20  
Tray Select/Paper Type: use to select the paper type. The main paper tray  
supports plain paper and specialty papers. If your HP Officejet has the  
250-sheet plain paper tray, use this button to select both the paper type  
and the paper tray to use.  
21  
Lighter/Darker: use to adjust the lightness and darkness of the copies you  
make and the faxes you send.  
22  
23  
24  
25  
Cancel: use to stop a job, exit a menu, or exit button settings.  
Start Copy - Black: use to start a black and white copy.  
Start Copy - Color: use to start a color copy.  
Special Features: use to access options that let you reduce or enlarge to  
a specified copy image size on paper loaded in the selected tray. The  
options are Normal, Fit to Page, Which Size?, Poster, 2 on 1, MarginShift  
and Mirror.  
reference guide  
9
                     
chapter 2  
feature  
purpose  
26  
Start Scan: use to start the scan of an original from the ADF or the glass  
to the designated Scan To destination. If no change was made to the Scan  
To destination, the image will be scanned to the HP Photo View Center  
(Windows) or HP Scan Window (Macintosh) if the HP Officejet software  
is installed.  
use your hp officejet with a computer  
If you installed the HP Officejet software on your computer according to the  
Setup Poster, you can access all the features of the HP Officejet using the  
HP Director.  
review the hp director  
The HP Director is available through the desktop shortcut.  
For Windows Users: Do one of the following:  
Double-click the HP Officejet 7100 Series shortcut on the Windows  
desktop.  
In the Windows taskbar, click Start, point to Programs or All Programs  
(XP), point to Hewlett-Packard, choose HP Officejet 7100 Series, then  
choose HP Director.  
For Macintosh Users: Double-click the HP Director icon on the desktop.  
See the HP Officejet 7100 Series: Onscreen User’s Guide for comprehensive  
onscreen information about the Director.  
For Windows Users: Go to the HP Director, click Help, and then choose User’s  
Guide.  
For Macintosh Users: Go to the HP Director, click Tools, and then choose View  
Onscreen Guide.  
The following figure shows some of the features available through the  
HP Director for Windows.  
10  
hp officejet 7100 series  
           
quick start  
4
1
2
3
11  
10  
9
8
7
6
5
feature  
purpose  
1
Help: provides access to onscreen assistance in the form of an onscreen User’s  
Guide, Troubleshooting, Product Tour, Director Help, and information about  
your HP Officejet.  
2
3
4
5
Fax: displays the Send Fax dialog box where you can enter the fax recipient  
information, specify the fax quality and color, and start a fax job.  
Settings: displays dialog boxes that allow you to view or change various  
settings for print, scan, copy, photo card, Director, maintenance, and fax.  
Scan Picture: scans a picture and displays it in the HP Photo View Center after  
first previewing it in the HP Image Viewer.  
Copy: displays the Copy dialog box where you can select the paper type,  
number of copies, the color, the size, the Creative Copy features, and start a  
copy.  
6
7
View Images: displays the Photo View Center, where you can view and edit  
images, use creative printing, make and print a photo album, print, e-mail, or  
fax an image, upload an image to the web, or save an image.  
Scan Document: scans the document and displays it in the HP Image Viewer for  
previewing. After you accept the preview, the document is scanned into the text  
editing program that you have set up.  
8
9
OfficeJetWeb: launches your browser and accesses the HP Officejet website.  
Address Book: provides access to the Windows address book.  
Log: displays a list of faxes recently sent and received.  
Status: displays the status window.  
10  
11  
reference guide  
11  
chapter 2  
The following figure shows some of the features available through the  
HP Director for Macintosh. Consult the legend for a brief explanation of a  
specific feature.  
1
2
3
4
5
6
7
8
9
10  
11  
The Director for Macintosh, in OS9 and OSX  
Feature  
Purpose  
1
2
3
HP Workplace: displays the HP Workplace, where you can view thumbnails,  
view and edit images, print single or multiple photos.  
Scan: scans a document or photo into the HP Scan Window, where you can  
select a destination.  
Scan Chooser: provides a short cut to the chooser, where you can select the  
HP Officejet 7100 Series as the scanning device.  
4
5
6
7
8
Copy: copies in black and white or color.  
Fax: scans a document and opens the fax program.  
Email: scans a document or photo and attaches it to an e-mail message.  
OCR: scans a document and converts it to text for editing in a word processor.  
Tools: accesses the Toolbox, which you can use to maintain and configure the  
HP Officejet 7100 Series.  
9
Customize: displays options for customizing the appearance and functionality  
of the Director and scanning.  
10  
11  
Help: accesses Help for assistance with the HP Officejet software.  
About: accesses copyright information about the HP Officejet software.  
12  
hp officejet 7100 series  
 
quick start  
hp officejet menu functions  
Access Menu functions by pressing the corresponding numbers for each menu  
option. For example: to set the language and country, press Menu, then press 7  
and 7. This automatically selects the Status and Maintenance menu, then selects  
the Set Country and Language option.  
Not all features are available on all models.  
reference guide  
13  
   
chapter 2  
4:Speed Dial  
Setup  
0:Photo Card  
Functions  
1:Copy Setup  
2:Fax  
Functions  
3:Print Report  
1:Individual  
Speed Dial  
1:Last  
Transaction  
1:Save Photos to  
PC  
0: Collation  
1:Scan and Fax  
Black Only  
1:Enhancements  
2:Paper Size  
2:Group Speed  
Dial  
2:Fax Log  
2:Print Proof  
Sheet  
2:Send Fax Later  
Black Only  
3:Speed Dial List  
4:Menu Settings  
5:Self-Test Report  
3:Delete Speed  
Dial  
3:Scan Proof  
Sheet  
3:Color Intensity  
3:Fax  
Forwarding  
Black Only  
4:Set Copy  
Defaults  
4:Print Speed  
Dial List  
4: Print Photos  
4: Polling to  
Receive  
6:Automatic  
Reports Setup  
5:Restore Copy  
Factory Settings  
5:Reprint Faxes  
in Memory  
5:Basic Fax  
Setup  
6:Advanced  
Fax Setup  
7:Status and  
Maintenance  
8:Network  
Setup  
1:Check Ink  
Level  
1:Date and Time  
2:Fax Header  
1:Automatic  
Reports Setup  
JetDirect  
CFG IPX/SPX  
CFG TCP/IP  
CFG LINK  
2:Clean  
PrintHeads  
2:Answer Ring  
Pattern  
3:Rings to  
Answer  
3:Align  
PrintHeads  
3:Busy Redial  
4:Paper Size  
4:No Answer  
Redial  
4:Perform Color  
Calibration  
5:Tone or Pulse  
Dialing  
5:Automatic  
Reduction  
5:Restore  
Factory Defaults  
6:Backup Fax  
Reception  
6:Set Power  
Save Mode Time  
7:Error  
Correction Mode  
7:Set Language  
and Country/  
Region  
Press Menu to display the menu  
functions.  
8:Silent Detect  
Press  
you want.  
Press Enter to select the displayed  
setting.  
or  
to move to the setting  
8:Ring and Beep  
Volume  
14  
hp officejet 7100 series  
load originals and load paper  
3
You can copy from originals loaded on the glass or in the automatic document  
feeder. You can also print and copy onto a variety of paper types, weights,  
sizes, and transparency films. It is important, however, that you choose the right  
paper and make sure that it is loaded correctly and not damaged.  
print using 4800 optimized dpi  
Print using 4800 Optimized dpi to get the best print quality when you are  
printing your photos on photo paper. With this setting the HP Officejet prints  
significantly slower. To achieve 4800 Optimized dpi, you must select one of the  
following types of photo paper:  
hp premium photo paper  
hp premium plus photo paper, matte  
hp premium plus photo paper, glossy  
hp colorfast photo paper, glossy  
hp photo paper  
snapshot photo media, 4 x 6 (Windows only)  
Other Photo Papers (Windows only)  
and hp everyday photo paper, semi gloss, will print at 1200 dpi.  
print using 4800 optimized dpi in Windows  
1
2
Open the photo you wish to print.  
Load the photo paper in the main paper tray. For more information, see  
load paper on page 19 and tips for loading other types of paper in the  
main tray on page 22.  
3
4
From the program’s File menu, select Print, then Properties or Preferences,  
and then click the Setup tab.  
In the Paper Type list, choose a type of photo paper.  
Your HP Officejet automatically sets the Print Quality to Best.  
5
6
In the Paper Size list, choose the appropriate paper size.  
In the Photo Paper Printing area, select 4800 x1200 Optimized dpi.  
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chapter 3  
select 4800 x1200 Optimized dpi for high resolution photo printing  
7
print using 4800 optimized dpi in Macintosh OS 9  
1
2
Open the photo you wish to print.  
Load the photo paper in the main paper tray. For more information, see  
load paper on page 19 and tips for loading other types of paper in the  
main tray on page 22.  
3
From the program’s File menu, select Print.  
The Print dialog box opens.  
4
5
6
7
Select Paper Type/Quality from the list.  
Select the Quality tab.  
In the Paper Selection area, select Photo Paper from the Group list.  
In the Paper Selection area, select the appropriate photo paper from the  
Type list.  
Your HP Officejet automatically sets the Quality to Best.  
8
9
In the Quality area, select the High Resolution Photo option.  
Note: You must select Photo Paper from the Group list before you can  
access this option.  
Click OK.  
16  
hp officejet 7100 series  
 
load originals and load paper  
print using 4800 optimized dpi in Macintosh OS X  
1
2
Open the photo you wish to print.  
Load the photo paper in the main paper tray. For more information, see  
load paper on page 19 and tips for loading other types of paper in the  
main tray on page 22.  
3
4
From the program’s File menu, select Print.  
The Print dialog box opens.  
Select Paper Type/Quality from the list.  
Macintosh OS X  
5
6
In the Paper tab, choose a type of photo paper from the Paper type list.  
Your HP Officejet automatically sets the Quality to Best.  
In the Quality area, select the High Resolution option.  
Note: You must select a type of photo paper from the Paper type list before  
you can access this option.  
7
Click Print.  
load originals  
Your HP Officejet provides two ways to load originals for copying, scanning,  
and faxing. You can do the following:  
Load originals on the glass  
Load originals in the automatic document feeder  
load originals on the glass  
You can copy or scan any original by placing it on the glass.  
Note: Many of the Special Features options, such as Which Size? or Poster,  
will not work correctly if the glass and lid backing are not clean. For more  
information, see clean the glass and clean the lid backing on page 57.  
reference guide  
17  
             
chapter 3  
1
Lift the lid and place the original face down on the glass in the bottom-  
right corner with the sides of the originals touching the right and bottom  
edges.  
It is important to use the bottom-right corner when using the copy, fax, or  
scan feature.  
Tip: If you are copying from a transparency (that is, your original  
is printed on transparency film), place a blank piece of paper on  
top of the transparency.  
Top edge of  
original  
2
Close the lid.  
load originals in the automatic document feeder  
Your HP Officejet has an automatic document feeder (ADF), which you can use  
to load up to 50 originals of the following paper types:  
Plain Paper  
16 to 24 lb. long grain only  
Specialty Paper  
HP Premium Inkjet Paper  
HP Bright White Inkjet Paper  
You can also use the ADF to load the following types of originals, but you must  
load them one sheet at a time:  
Other specialty papers, such as glossy paper  
Overhead transparencies, such as HP Premium Inkjet Transparency Media  
Photo paper, such as Kodak EktaColor Edge-5 (glossy)  
Real Estate paper (single sheet only)  
1
2
Place all originals in the ADF print side up.  
Adjust the paper-width guide to fit the size of your original.  
A message appears on the display indicating that the originals are  
loaded.  
18  
hp officejet 7100 series  
     
load originals and load paper  
load paper  
Following is the basic procedure for loading paper. There are specific  
considerations for loading certain types of paper, transparency film, and  
envelopes. After you review this procedure, see tips for loading other types of  
paper in the main tray on page 22 and load envelopes on page 20.  
For best results, adjust the paper settings each time you change paper types or  
paper sizes. For more information, see choose the paper tray and set the paper  
type on page 23.  
If you have the HP 250-sheet plain paper tray, you can load paper into both the  
main paper tray and the 250-sheet plain paper tray. If you have the 250-sheet  
plain paper tray, you should use it for plain paper only. Please refer to the  
Accessories guide that comes with the paper tray for information about installing  
the tray, loading paper, and adjusting paper-width and paper-length guides.  
Caution! You must also have the two-sided printing accessory  
installed to use the 250-sheet plain paper tray.  
to load the main paper tray  
1
Lift the output tray up until it catches in the raised position, and slide the  
paper-width and paper-length guides to their outermost positions.  
2
Tap the stack on a flat surface to align the edges of the paper, and then  
check the paper for the following:  
Make sure it is free of rips, dust, wrinkles, and curled or bent edges.  
Make sure all the paper in the stack is the same size and type, unless  
you are working with photo paper.  
reference guide  
19  
       
chapter 3  
3
Insert paper into the main tray print-side down until it stops. If you are  
using letterhead, insert the top of the page first.  
Be careful not to use too much or too little paper. Check that the stack of  
paper contains several sheets but is no higher than the top of the paper-  
length guide.  
4
Slide the paper-width and paper-length guides in until they stop at the  
edges of the paper. Make sure that the paper stack lies flat in the main  
tray and fits under the tab of the paper-length guide.  
5
6
Lower the output tray.  
To prevent printed paper from falling off the tray, fully extend the output-  
tray extender.  
To load the 250-sheet plain paper tray  
`
Review the Accessories guide that came with the 250-sheet plain paper  
tray for information on loading paper in this accessory.  
load envelopes  
Your HP Officejet provides two methods for working with envelopes. Do not use  
shiny or embossed envelopes, or envelopes that have clasps or windows.  
If you are printing one envelope, slide the envelope into the envelope slot,  
which is located on the right side toward the back of the output tray. Insert  
the envelope with the flap up and on the left, as shown in the illustration.  
Slide the envelope on the top until it stops.  
20  
hp officejet 7100 series  
       
load originals and load paper  
If you are printing multiple envelopes, remove all paper from the main  
tray, and then slide a stack of envelopes into the tray, with the envelope  
flaps up and to the left (print-side down), until they stop.  
Adjust the paper-width guide against the envelopes (be careful not to bend  
the envelopes). Make sure the envelopes fit within the tray (do not  
overload it).  
Consult the help files in your word processing software for details on how  
to format text for printing on envelopes.  
reference guide  
21  
chapter 3  
tips for loading other types of paper in the main tray  
The following table provides guidelines for loading certain types of paper and  
transparency film. For best results, adjust the paper settings each time you  
change paper types and paper sizes. For more information, see choose the  
paper tray and set the paper type on page 23.  
paper  
tips  
• HP Premium Inkjet Paper: Locate the gray arrow on the nonprinting side  
of the paper, and then insert paper with the arrow side facing up.  
HP papers  
• HP Premium or Premium Plus Photo Paper: Load the glossy (print) side  
down. Always load at least five sheets of regular paper in the main tray  
first, and then place the photo paper on top of the regular paper.  
• HP Premium Inkjet Transparency Film: Insert the film so that the white  
transparency strip (with arrows and the HP logo) is on top and is going  
into the tray first.  
• HP Iron-On T-shirt Transfers: Flatten the transfer sheet completely before  
using it; do not load curled sheets. (To prevent curling, keep transfer  
sheets sealed in the original package until you are ready to use them.)  
Manually feed one sheet at a time, with the unprinted side facing down  
(the blue stripe faces up).  
• HP Greeting Cards, Glossy Greeting Cards, or Textured Greeting  
Cards: Insert a small stack of HP greeting-card paper, with the print-  
side down into the main tray until it stops.  
• HP Restickable Inkjet Stickers: Place the sheets in the main tray, print-  
side (sticker-side) down.  
Legal-size paper  
Fully extend the paper-length guide and make sure that the main tray is  
pushed all the way in.  
Postcards  
(only works with  
printing)  
Insert a stack of postcards with the print-side down into the main tray until  
it stops. Line the postcards up on the right side of the main tray, slide the  
width guide up against the left side of the cards, and then slide the  
paper-length guide in until it stops.  
• Always use letter-size or A4-size label sheets designed for use with  
HP inkjet products (like Avery Inkjet Labels), and make sure that the  
labels are not over two years old.  
Labels  
(works only with  
printing)  
• Fan the stack of labels to make sure none of the pages are sticking  
together.  
• Place a stack of label sheets on top of standard paper in the main tray,  
print-side down. Do not insert labels one sheet at a time.  
4” x 6” Photo  
Insert the photo paper with the print-side down into the main tray until it  
paper (works only stops. Place the long edge of the photo paper against the right side of the  
with printing)  
main tray, slide the paper-width guide up against the long edge of the  
photo paper, and slide the paper-length guide in until it stops. If the photo  
paper you are using has perforated tabs, load the photo paper so that the  
tabs are closest to you.  
22  
hp officejet 7100 series  
             
load originals and load paper  
paper  
tips  
Continuous  
Continuous banner paper is also known as computer or z-fold paper.  
• Before loading banner paper, remove all other paper from the main  
tray, then raise the output tray until it catches in the raised position.  
(banner) paper  
(works only with  
printing)  
Raise the output  
tray until it stays in  
the raised position.  
Insert first edge of  
paperintothemain  
tray.  
• If you use non-HP banner paper, use 20-lb. paper and fan the paper  
before loading it.  
• Verify that the stack of banner paper contains at least five pages in the  
stack.  
• Carefully tear off the perforated edge strips from both sides of the  
paper stack, if any, and unfold and refold the paper to make sure the  
pages do not stick together.  
• Put the paper in the main tray so that the unattached edge is at the top  
of the stack. Insert the first edge into the main tray until it stops, as  
shown in the illustration above.  
choose the paper tray and set the paper type  
If you want to use a different type of paper, such as photo paper, transparency  
film, banner paper, or envelopes, simply load that paper in the main tray. You  
should then change the paper type settings to ensure the best print quality.  
If you have installed HP 250-sheet plain paper tray, that paper tray is the default  
paper tray that is used for copying. If you load a different type of paper in the  
main paper tray, you need to not only change the paper type settings, but also  
specify the paper tray to use.  
Caution! You must also have the two-sided printing accessory  
installed to use the 250-sheet plain paper tray.  
You can change copy settings from the front panel or from the HP Director.  
When you change settings using the front panel, the copy settings are reset two  
minutes after the unit completes the copy.  
HP recommends paper type settings according to the type of paper you’re using.  
For more information, see recommended paper-type settings for copying in the  
onscreen User’s Guide.  
reference guide  
23  
       
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1
Press Tray Select/Paper Type.  
If you have both paper trays, press Tray Select/Paper Type until the  
desired paper tray is selected, indicated by the dot on the left.  
2
3
When copying from the main tray, press  
type appears.  
until the appropriate paper  
Press Enter to choose the displayed paper type.  
set the paper size  
For more information, see adjust paper settings for printing in the onscreen  
User’s Guide.  
1
2
Press Menu.  
Press 1, then press 2.  
This selects Copy Setup, then selects Paper Size.  
3
Press  
until the desired size appears, then press Enter to select it.  
learn more  
See the load section in the onscreen User’s Guide to learn more about the  
following:  
Recommended paper-type settings for printing  
Recommended paper-type settings for copying  
24  
hp officejet 7100 series  
     
use the scan features  
4
Scanning is the process of converting text and pictures into an electronic format  
for your computer. You can scan just about anything:  
Text documents  
Photos  
Magazine articles  
3D objects (be careful not to scratch the glass) to put into catalogs and  
flyers  
Because the scanned image or text is in an electronic format, you can bring it  
into your word processor or graphics program and modify it to suit your needs.  
You can do the following:  
Scan text from an article into your word processor and quote it in a report,  
saving you a lot of retyping.  
Scan in a logo and use it in your publishing software, allowing you to print  
business cards and brochures for yourself.  
Scan in photos and e-mail them to coworkers and friends, create a  
photographic inventory of your office or home, or create an electronic  
scrapbook.  
To use the scan features, your HP Officejet and computer must be connected and  
turned on. The HP Officejet software should also be installed on your computer  
prior to connecting the computer to the HP Officejet.  
If your HP Officejet is connected to a network, you can scan to any of the  
computers that are on the network from the front panel or computer. The other  
computers on the network must also have the HP Officejet software installed.  
scan an original  
You can start a scan from your computer or from your HP Officejet.  
to scan an original from your Windows computer  
1
2
Load your original on the glass or in the automatic document feeder (ADF).  
Press Start Scan.  
A scan of the original appears in the HP Image Viewer.  
3
In the HP Image Viewer, you can edit the scanned image. When you have  
finished, click Accept.  
The HP Officejet does a final scan of the original and sends the image to  
the HP Photo View Center.  
See the onscreen User’s Guide for more information about using the  
HP Image Viewer.  
25  
       
chapter 4  
to scan an original from your Macintosh computer  
1
2
3
Load your original on the glass or in the automatic document feeder (ADF).  
For more information, see load originals on page 17.  
Press Start Scan.  
A scan of the original appears in the HP Scan Window.  
In the HP Scan Window, you can preview the image, change the image  
type, and select a different destination. Select a destination, then click Send  
Now!.  
The HP Officejet does a final scan of the original and sends the image to  
the HP Workplace.  
See the onscreen User’s Guide for more information about using the  
HP Workplace.  
scan to a different software program  
If you prefer to scan your document to a software program other than the  
HP Photo View Center or HP Workplace, you can choose a different program  
from the Scan To list that appears in the front-panel display. The HP Officejet  
scans the document, launches the selected software program, and displays the  
scanned image in that program.  
1
Load your original.  
For more information, see load originals on page 17.  
2
3
Press Scan to then press  
to scroll through the Scan To list until the  
desired scan-to software program appears.  
If you have more than one computer networked to the HP Officejet, you  
see a list of computers that have the HP Officejet software installed on  
them. Press  
to scroll through the Scan To list until the desired scan-to  
software program appears.  
4
Press Start Scan to begin the scan.  
The HP Officejet scans your original and displays it in the selected software  
program.  
stop scanning  
You can stop a scan by pressing the Cancel button located on the front panel.  
learn more  
See the scanning section in the onscreen User’s Guide to learn more about:  
Scanning text  
Scanning from a software program  
Editing scanned images  
Changing scan settings  
Change the scan-to settings for scanning text or images  
Scanning to a brochure or flyer  
26  
hp officejet 7100 series  
         
use the copy features  
5
The copy features let you do the following:  
Produce high-quality color and black-and-white copies using a variety of  
paper types and sizes, including iron-on transfers.  
Reduce or enlarge the size of the copies you make from 25% to 400% of  
the copy’s original size. (Percentages may vary between models.)  
Make the copy lighter or darker, adjust the color intensity, select the  
number of copies, and specify the quality of the copies you make.  
Use special copying features to create a poster, make many sizes of  
photos, make high-quality copies of photos using special photo paper, or  
to create transparencies.  
Make two-sided copies or copy from two-sided documents.  
make copies  
You can make copies using the front panel of your HP Officejet or by using the  
HP Officejet software on your computer. Many copy features are available using  
either method. However, you may find that the software offers easier access to  
special copy features.  
All copy settings that you select on the front panel are reset two minutes after the  
HP Officejet completes the copy, unless you save the settings as the default  
settings. For more information, see change settings for all copy jobs in the  
onscreen User’s Guide.  
make a copy  
1
Load your original on the glass or in the automatic document feeder (ADF).  
2
Press Start Copy, Black or Start Copy, Color.  
increase copy speed or quality  
The HP Officejet provides three options that affect copy speed and quality.  
Best produces the highest quality for all paper and eliminates the banding  
(striping) effect that sometimes occurs in solid areas. Best copies more  
slowly than the other quality settings.  
Normal delivers high-quality output and is the recommended setting for  
most of your copying. Normal copies faster than Best.  
Fast copies faster than the Normal setting. The text is of comparable  
quality to the Normal setting, but the graphics may be of lower quality.  
Using Fast also cuts down on the frequency of replacing your ink  
cartridges, because it uses less ink.  
1
2
Load your original on the glass or in the ADF.  
Press Quality until the green light in front of the desired quality is lit.  
27  
           
chapter 5  
3
Press Start Copy, Black or Start Copy, Color.  
reduce or enlarge a copy  
You can reduce or enlarge a copy of an original using either the Reduce/  
Enlarge button or the Special Features buttons. This section explains the Reduce/  
Enlarge features only.  
For more information about Special Features options, see perform special copy  
jobs on page 30 for information about using Fit to Page, Which Size?, Poster, 2  
on 1, Margin Shift, or Mirror.  
1
Press Reduce/Enlarge to choose one of the following:  
Custom 100%— lets you enter the percentage to reduce or enlarge  
your copy.  
Full Page 91% — lets you reduce an original to 91% of its original  
size, which prevents cropping that may occur if you make a full-size  
(100%) copy.  
Legal/Letter 72% — reduces an original to 72% of its original size,  
which lets you copy a legal-sized original to letter-sized paper.  
2
3
If you are using the Custom option, press  
or  
to reduce or enlarge  
the copy.  
You can also enter a number using the keypad.  
Press Start Copy, Black or Start Copy, Color.  
make copies lighter or darker  
Use Lighter/Darker to adjust the lightness and darkness of the copies you make.  
1
2
Press Lighter/Darker.  
Press to lighten the copy or  
to darken it.  
The circle moves to the left or right, depending on the button you press.  
3
Press Start Copy, Black or Start Copy, Color.  
change color intensity  
You can adjust color intensity to make colors on your copy more vivid or more  
subtle.  
1
2
Press Menu.  
Press 1 and then press 3.  
This selects Copy Setup, and then selects Color Intensity.  
3
Press  
vivid.  
to make the image more pale or  
to make the image more  
The range of color intensity values appears as a circle on a scale on the  
front-panel display.  
4
Press Start Copy, Black or Start Copy, Color.  
enhance text sharpness and photo colors  
Use Text enhancements to sharpen edges of black text. Use Photo for  
photographs or pictures to enhance light colors that may otherwise appear  
white.  
28  
hp officejet 7100 series  
               
use the copy features  
Text enhancement is the default option. You can turn off Text enhancement by  
selecting Photo or None if the following occur:  
1
2
Stray dots of color surround some text on your copies.  
Large, black typefaces look splotchy (not smooth).  
Thin, colored objects or lines contain black sections.  
Horizontal grainy or white bands appear in light- to medium-gray areas.  
Press Menu.  
Press 1, then press 1.  
This selects Copy Setup, and then selects Enhancements.  
3
4
Press  
until the desired enhancement (Text, Photo, Text and Photo, or  
None) appears.  
Press Start Copy, Black or Start Copy, Color.  
set the number of copies  
You can set the number of copies using the front panel.  
1
2
Press Number of Copies.  
Press  
until the desired number of copies appear, or use the keypad to  
enter the desired number of copies.  
3
Press Start Copy, Black or Start Copy, Color.  
change settings for all copy tasks  
Save the copy settings you use most often by setting them as the default. This  
includes changes to Copy Setup options in the menu system, as well as other  
Copy area settings.  
1
2
3
4
Make any desired changes to the Copy Setup options.  
Make any desired changes to the button settings in the Copy Area.  
Press Menu.  
Press 1, then press 4.  
This selects Copy Setup, and then selects Set Copy Defaults.  
Your settings are saved.  
reference guide  
29  
       
chapter 5  
perform special copy jobs  
In addition to supporting standard copying, your HP Officejet can also do the  
following:  
copy a photo  
fit a copy to the page  
shift image to increase the margin  
make two-sided copies  
collate copies  
make a poster  
prepare a color T-shirt transfer  
copy at 4800 optimized dpi  
Copy at 4800 Optimized dpi to get the best print quality when you are printing  
on photo paper. This copy setting causes the HP Officejet to print significantly  
slower. To copy using 4800 Optimized dpi, you must use hp photo paper or  
hp premium photo paper.  
1
2
Load the photo on the glass.  
Load the photo paper in the main paper tray. If you have the HP 250-sheet  
plain paper tray, do not load the photo paper into that tray. For more  
information, see load paper on page 19 and tips for loading other types  
of paper in the main tray on page 22.  
3
4
Press Tray Select/Paper Type until the Upper Tray is selected.  
Press  
until the desired photo paper type option appears, and then  
press Enter to select it.  
Note: You must select hp photo paper or hp premium photo paper in order  
to copy at 4800 Optimized dpi.  
Tip: To enlarge a photo automatically to a full page, press  
Special Features until Fit to Page appears, then press Enter. For  
more information, see below.  
5
6
Press Quality until the green light in front of Best is lit.  
Press Start Copy, Black or Start Copy, Color.  
copy a photo  
1
2
Load the photo on the glass.  
If you are using photo paper, you must load it in the main paper tray. If  
you have the HP 250-sheet plain paper tray, do not load photo paper into  
that tray.  
3
Press Tray Select/Paper Type until the Upper Tray is selected, as shown by  
the dot.  
If you do not have the HP 250-sheet plain paper tray, the upper tray (main  
tray) is selected by default.  
30  
hp officejet 7100 series  
           
use the copy features  
4
When Upper Tray is selected, press  
until the desired photo paper  
option appears, then press Enter to select it.  
For more information, see recommended paper-type settings for copying  
in the onscreen User’s Guide.  
Tip: To enlarge a photo automatically to a full page, press  
Special Features until Fit to Page appears, then press Enter. For  
more information, see below.  
5
6
Press Menu.  
Press 1, then press 1 again.  
This selects Copy Setup, and then selects Enhancements.  
7
8
Press  
until Photo appears, then press Enter to select it.  
Press Start Copy, Black or Start Copy, Color.  
fit a copy to the page  
Use Fit to Page when you want to automatically enlarge or reduce your original  
to fit the paper size you have loaded.  
Tip: Make sure that the glass is clean and the original has been  
placed in the bottom-right corner of the glass. You cannot use the  
automatic document feeder (ADF) for this feature.  
Fit to Page  
Original  
1
2
3
4
5
Load the original on the glass.  
Load the appropriate paper.  
Press Special Features until Fit to Page appears.  
Press Enter.  
Press Start Copy, Black or Start Copy, Color.  
print several copies on one page  
You can place multiple copies of an original on one page by selecting a photo  
size and then selecting the number of copies you want.  
There are several common photo sizes available from the Which Size? option,  
which you access from the Special Features button. After you select one of the  
available sizes, you may be prompted to select the number of copies that can  
be placed on the page if there is room for more than one.  
reference guide  
31  
       
chapter 5  
Original  
Copy  
1
2
3
4
5
Load the original on the glass.  
Load the appropriate paper in the main tray.  
Press Special Features until Which Size? appears.  
Press  
until the desired photo size appears, then press Enter.  
When How Many? appears, press  
will fit on a page.  
to select the number of images that  
Some larger sizes do not prompt you for a number of images.  
Press Enter to select the number of photos you want to appear on a page.  
Press Start Copy, Black or Start Copy, Color.  
6
7
Tip: If the number of copies of the photo on a single page does  
not come out as expected, try turning the original on the glass 90  
degrees and start the copy again.  
print two originals on one page  
You can print two different letter- or A4-sized originals on one page using the 2  
on 1 feature. The copied images will appear side by side on the page in a  
landscape format. You can use the automatic document feeder (ADF) to load the  
originals or place them directly on the glass.  
You cannot collate when making a 2 on 1 copy. Clipping may occur with legal-  
size originals.  
This feature can be used with the Two-Sided Copy button to make 2 on 1, two-  
sided copies. See make two-sided copies on page 33.  
Two Originals  
Two originals on one page  
1
2
Place the first original on the glass. If you are using the ADF, load both  
originals there.  
Press Special Features until 2 on 1 59% appears, then press Enter.  
32  
hp officejet 7100 series  
   
use the copy features  
3
4
Press Start Copy, Black or Start Copy, Color.  
If you placed your first original on the glass you will be prompted to Place  
2nd original on glass, then press Enter.  
shift image to increase the margin  
The MarginShift feature lets you shift the image to the left or right to increase the  
margin for binding. You can also adjust the reduction/enlargement percentage  
in this mode by entering a number on the numeric keypad.  
Original  
MarginShift  
1
2
3
Load the original on the glass or in the ADF.  
Press Special Features until MarginShift 100% appears.  
Press  
or  
to shift the margin to the left or to the right.  
Each step is a ¼-inch (6.35 mm) shift.  
4
If you wish to change the reduction/enlargement percentage as well,  
enter a number using the keypad, then press Enter.  
Tip: If you do not wish to change the reduction/enlargement  
percentage, press Enter after you have selected the amount of  
MarginShift you want.  
5
Press Start Copy, Black or Start Copy, Color.  
make two-sided copies  
The Two-Sided Copy button on the front panel lets you automatically make  
two-sided copies from single-sided or double-sided originals that are letter- or  
A4-sized.  
Note: You can make two-sided copies automatically only if your  
HP Officejet has an HP two-sided printing accessory. The two-sided  
printing accessory is standard equipment with some models or can be  
purchased separately.  
1
2
Load your letter- or A4-sized originals in the ADF.  
You cannot make two-sided copies from legal-sized originals loaded in the  
automatic document feeder (ADF).  
Press the Two-Sided Copy button.  
reference guide  
33  
       
chapter 5  
3
Choose one of the following by pressing  
appears and then press Enter.  
until the desired setting  
1-sided original, 1-sided copy  
This option produces a standard single-sided copy from a single-sided  
original.  
1-sided original, 2-sided copy  
This option takes 2 single-sided originals and produces a two-sided  
copy.  
2-sided original, 1-sided copy  
This option produces single-sided copies of a two-sided original.  
2-sided original, 2-sided copy  
This option produces a two-sided copy from a two-sided original.  
4
Press Start Copy, Black or Start Copy, Color.  
collate copies  
The collate feature lets you produce sets of copies in the exact order that they  
are scanned from the automatic document feeder (ADF). The collate feature is  
available only on certain models. You must copy more than one original to use  
the collate feature.  
1
2
3
Load originals in the ADF.  
Press Menu,  
Press 1, then press 0.  
This selects Copy Setup, then selects Collation.  
4
5
Press  
until the desired setting (On or Off) appears, then press Enter.  
If you turn the feature on, the front panel displays Collation On.  
Press Start Copy, Black or Start Copy, Color.  
make a poster  
When you use the Poster feature you divide your original into sections, then  
enlarge the sections so you can assemble them into a poster.  
Original  
Poster  
Tip: You can print a poster from a file on your computer. For  
more information, see print a poster in the onscreen User’s Guide.  
1
Load the original on the glass.  
Tip: You cannot use the automatic document feeder (ADF) when  
making a poster.  
34  
hp officejet 7100 series  
       
use the copy features  
2
3
Load the appropriate paper in the main tray.  
Press Special Features until Poster appears.  
The option Poster 2 pages Wide appears by default.  
4
5
6
Press  
to select how wide you want the poster to be.  
Press Enter to confirm your selection.  
Press Start Copy, Black or Start Copy, Color.  
Tip: After you select the poster width, the HP Officejet adjusts the  
length automatically to maintain the proportions of the original. If  
the original cannot be enlarged to the selected poster size, an  
error message appears that tells you the number of pages wide  
that are possible. Select a smaller poster size and make the copy  
again.  
prepare a color T-shirt transfer  
Use the Iron-On feature to reverse text and images so that they appear  
backwards. After you iron a transfer onto a T-shirt, the picture appears properly  
on the shirt.  
Original  
Iron-On  
Tip: We recommend that you practice applying a T-shirt transfer  
on an old garment first.  
1
2
3
4
Load the original on the glass or in the ADF.  
Load the T-shirt transfer paper in the main tray.  
Press Tray Select/Paper Type until the Upper Tray is selected.  
Press  
until Iron-On appears and then press Enter to select it.  
Selecting this option automatically activates the Mirror function.  
5
Press Start Copy, Black or Start Copy, Color.  
reference guide  
35  
   
chapter 5  
stop copying  
`
To stop copying, press Cancel on the front panel.  
learn more  
See the copy section in the onscreen User’s Guide to learn more about the  
following:  
Perform special copying  
Change color intensity  
Enhance text sharpness and photo colors  
Change settings for copying  
copy setup menu options  
The following options are available in the Copy Setup menu.  
Copy Setup  
0:Collation  
1:Enhancements  
2:Paper Size  
3:Color Intensity  
4:Set Copy  
Defaults  
Press Menu to display the Copy Setup options.  
Press and to move to the setting you want.  
Press Enter to select the displayed setting.  
5:Restore Copy  
Factory Settings  
36  
hp officejet 7100 series  
         
use a photo card  
6
Photo card features are available only on certain models of the HP Officejet  
7100 Series.  
After you take photos with your digital camera, you can print them immediately  
or save them directly to your computer.  
what is a photo card?  
If your digital camera uses a photo card to store photos, you can insert the photo  
card into your HP Officejet to print or save your photos. Your HP Officejet has  
three different slots for photo cards.  
Your HP Officejet can read SmartMedia, CompactFlash, Secure Digital and  
Memory Stick photo cards.  
SmartMedia  
Memory Stick  
CompactFlash  
Secure Digital  
Note: You can use only one photo card in your HP Officejet at a time.  
insert a photo card  
`
Insert the photo card into the appropriate slot on your HP Officejet.  
Reading camera photo card... appears on the front-panel display. The light  
next to the card slot blinks green when the card is being accessed.  
When the HP Officejet is finished reading the card, another message  
appears showing the number of files found on the photo card.  
You can safely remove the card only when the light is off.  
37  
           
chapter 6  
cards inserted incorrectly  
If you insert a photo card backwards, the light next to the card slot blinks amber  
and the front panel displays an error message such as Photo card is in  
backwards or Gold side should face left.  
save files to the computer  
You can save files directly from a photo card to your computer. If you are using  
Windows, you can save photos to your computer and view them in the  
HP Photo View Center. For the Macintosh, you can save the photos to your  
computer, then view them in the HP Workplace. Once saved, you can edit them,  
create photo collages or album pages — the possibilities are endless.  
When your HP Officejet is connected to a computer, you should save all the  
photos to your computer. This allows you to reuse your photo card.  
For Windows: files are saved by default in month and year folders depending  
on when the photos were taken. The folders are created under the C:\My  
Documents\My Pictures\ folder, or C:\Documents and  
Settings\<username>\My Documents\My Pictures\ folder for Windows 2000  
or Windows XP.  
For Macintosh: files are saved to the computer in the default location  
HardDrive\Documents\HP All-in-One Data\Photos\ directory.  
to save files to the computer when inserting the card  
1
2
3
Insert the photo card into the appropriate slot on your HP Officejet.  
Press 1 when Save Photos to PC? appears on the front-panel display.  
If your HP Officejet is on a network, you are also asked to identify the  
desired computer.  
to save files to the computer when the card is already inserted  
1
2
Press Menu.  
Press 0, and then press 1.  
This selects Photo Card Functions, then selects Save Photos to PC.  
3
Press Enter.  
view and edit image files  
Your operating system (Windows or Macintosh) determines where you view and  
edit images on your photo card.  
use the hp photo view center  
The HP Photo View Center is a Windows software program for viewing and  
editing image files. You can print images, send images by e-mail or fax, upload  
images to a website, or use images in printing projects with the  
HP Photo View Center.  
38  
hp officejet 7100 series  
               
use a photo card  
When you save photo card files to your computer, the HP Photo View Center  
opens automatically and displays thumbnails (small versions) of your images. If  
you want to open the HP Photo View Center at a later time, open the HP Director  
and click the View Images icon, which is located in the middle of the Director  
window.  
use the hp workplace  
The HP Workplace is a Macintosh software program for editing and organizing  
your documents. In addition to adding text or other graphic elements to your  
saved photos, you can also use the Custom Print feature to print your photos in  
standard photo sizes, print an index page, print T-shirt transfers, banners, and  
posters. For more information about the HP Workplace, see the onscreen User’s  
Guide.  
print from a photo card  
If you choose not to save the files from your photo card to the computer, you can  
use the front panel to print directly from a photo card. In fact, you can print  
photos from your photo card without being connected to a computer. You can  
print a proof sheet, all photos on a photo card, or selected photos. If your digital  
camera supports it, you can also print photos using the Digital Print Order  
Format (DPOF).  
print a proof sheet  
A proof sheet, which may be several pages long, shows thumbnail views of  
photos stored on the photo card. The file name, photo number, and date appear  
under each thumbnail.  
A proof sheet is a simple and convenient way to request and make prints directly  
from a photo card.  
You can use the proof sheet photo number to select which photos to print. This  
number may be different from the number associated with the photo on your  
digital camera. If you add photos to, or delete photos from your photo card, you  
will need to reprint the proof sheet to see the new photo numbers. See use a  
proof sheet on page 41 for information on what to do next with your proof sheet.  
to print a proof sheet when first inserting the card  
1
2
Insert the photo card into the appropriate slot on your HP Officejet.  
Press 2 when Save Photos to PC? appears on the front-panel display.  
At this point, you do not want to save the photos, but instead, choose an  
option to print the proof sheet.  
3
Press  
until Proof Sheet appears, then press Enter.  
The proof sheet is printed. If you have more than 20 photos on the card,  
you can select the range of photos to be printed on the proof sheet.  
to print a proof sheet from a card that is already inserted  
1
2
press Menu.  
Press 0, and then press 2.  
This selects Photo Card Functions, then selects Print Proof Sheet.  
reference guide  
39  
         
chapter 6  
The proof sheet is printed. If you have more than 20 photos on the card,  
you can select the range of photos to be printed on the proof sheet.  
print all photos  
If you simply want to print all photos on your card, use the following procedure.  
1
Do one of the following:  
If your card is already in the slot, press Menu, press 0, then press 4.  
This selects Photo Card Functions, then selects Print Photos.  
If your card is not in the slot, insert the photo card, and press 2 when  
Save Photos to PC? appears.  
2
3
4
5
6
Press  
until Photos on Card appears, then press Enter.  
Press Enter again to select All.  
Press  
Press  
Press  
to select a photo size, then press Enter.  
to select a paper type, then press Enter.  
to select the number of copies, then press Enter.  
All photos on the card are printed.  
print individual photos  
If you don’t know the photo number for individual photos, you may want to print  
a proof sheet to help you select individual photos to print.  
Photo number  
Date  
File name  
1
2
Do one of the following:  
If your card is already in the slot, press Menu, press 0, then press 4.  
This selects Photo Card Functions, then selects Print Photos.  
If your card is not in the slot, insert the photo card, and press 2 when  
Save Photos to PC? appears.  
When Print What? appears, press  
press Enter.  
until Photos on Card appears, then  
3
4
Press  
to select Custom, then press Enter.  
Use the keypad to enter the photo numbers for the photos you want to  
print.  
5
Press  
or Enter to enter the next photo number.  
A comma is inserted automatically as the cursor advances to the right.  
Tip: You can specify a range using a dash, which you enter by  
pressing the Symbols button (*) on the keypad.  
40  
hp officejet 7100 series  
       
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Note: You can erase entries by pressing  
. As the bottom line is filled,  
the data entry field scrolls left to show the number as it is entered.  
6
Press Enter when you have typed all the photo numbers for the photos you  
want to print.  
7
8
9
Press  
Press  
Press  
to select a photo size, then press Enter.  
to select a paper type, then press Enter.  
to select the number of copies, then press Enter.  
The selected photos are printed.  
print a DPOF file  
The Digital Print Order Format (DPOF) is an industry-standard print file request  
that can be created by some digital cameras. Consult your digital camera  
documentation to see if it supports Digital Print Order Format (DPOF).  
The DPOF file is stored by the digital camera on a photo card and specifies the  
following information:  
1
Which photos to print  
The quantity of each photo to be printed  
Do one of the following:  
If your card is already in the slot, press Menu, press 0, then press 4.  
This selects Photo Card Functions, then selects Print Photos.  
If your card is not in the slot, insert the photo card, and press 2 when  
Save Photos to PC? appears.  
2
3
4
When Print What? Use DPOF appears, press Enter.  
Press  
Press  
to select a photo size, then press Enter.  
to select a paper type, then press Enter.  
use a proof sheet  
After printing a proof sheet, fill in the circles and place the proof sheet on the  
glass. The proof sheet is scanned and photo prints are generated.  
fill out the proof sheet  
Fill out the proof sheet to select the photos you want to print, as well as the  
number of prints, the image size, the paper size, and the type of border or frame  
you would like.  
reference guide  
41  
         
chapter 6  
step 1: Select the photos you want  
by filling in the circles located  
underneath each photo with a dark  
pen.  
step 2: Select the number of prints,  
image size, paper size, and  
borders & frames.  
step 3: Place sheet on scanner at  
bottom right corner. Press Menu,  
0, 3.  
scan a proof sheet  
After you print a proof sheet and fill it out, simply scan it to print chosen photos  
from your photo card.  
1
2
Load paper in the main tray, such as photo paper.  
Make sure that the photo card is inserted in the appropriate slot on your  
HP Officejet.  
3
4
Fill out step 1 of the proof sheet, which lets you select the photos you want  
to print by filling in the circles underneath the thumbnail images.  
Fill out step 2 of the proof sheet, which lets you select the number of prints,  
the image size, and the paper size for your photos. You can also choose  
the type of border and frame you would like for your photos.  
Tip: Select only one option in each section of the proof sheet.  
5
Place the top of the proof sheet face down on the scanner glass as shown  
in the following figure.  
42  
hp officejet 7100 series  
   
use a photo card  
Top edge of  
original  
6
7
Close the lid.  
If you have the lower paper tray installed, press Tray Select/Paper Type to  
select the main paper tray.  
Note: If you have the lower paper tray installed, and it is set as the default  
paper tray, make sure that you select the upper (main) paper tray if you are  
printing on photo paper. If you are printing on plain paper, you can print  
from either paper tray.  
8
9
Press Menu.  
Press 0, then press 3.  
This selects Photo Card Functions, then selects Scan Proof Sheet.  
The proof sheet is scanned and the HP Officejet prints the photos you  
specified on the proof sheet from the paper in the upper tray.  
learn more  
See the onscreen User’s Guide to learn more about the following:  
Use the HP Photo View Center or HP Workplace  
Find and select images on your photo card  
Edit images  
Create projects  
Make and print photo albums  
E-mail an image  
Upload a scanned image on the web  
Send images to another program  
Print a scanned image  
reference guide  
43  
 
chapter 6  
photo card functions menu options  
0:Photo Card  
Functions  
1:Save Photos to  
PC  
2:Print Proof  
Sheet  
3:Scan Proof  
Sheet  
4: Print Photos  
44  
hp officejet 7100 series  
   
use the fax features  
7
Using your HP Officejet, you can do the following:  
Send and receive paper faxes  
Send a computer file as a fax  
Send and receive color faxes  
send a fax  
Your HP Officejet lets you send a fax in a variety of configurations. These include  
the following:  
Sending a paper fax (legal, letter, or A4) using the front panel or  
computer.  
Sending a paper fax with a computer-generated cover page using the  
computer.  
Sending a computer file with or without a cover page using the computer.  
Sending a computer generated cover page as a single-page fax using the  
computer.  
See the onscreen User’s Guide for more information about sending faxes  
and creating cover pages using your computer.  
Note: By default, your HP Officejet prints a report only if there is a problem  
with sending or receiving a fax. A confirmation message indicating that an  
item was successfully sent appears briefly on the front-panel display after  
each transaction. If you need printed confirmation that your faxes are  
successfully sent, see print reports on page 48 for information about report  
options.  
See the illustration that follows to reacquaint yourself with the buttons in the Fax  
area of the front panel.  
Turn Auto Answer on/off.  
Scroll through speed-dial entries.  
Access one-touch speed-dial buttons.  
Change the resolution of  
the fax.  
Use keypad to dial fax  
numbers or enter text.  
Redials the most recently  
dialed number.  
Start fax.  
send a fax from your hp officejet  
Follow these steps to send a fax from your HP Officejet.  
45  
         
chapter 7  
1
Load your original.  
For more information, see load originals on the glass on page 17 and load  
originals in the automatic document feeder on page 18.  
Note: You must use the automatic document feeder (ADF) for multi-page  
faxes.  
2
3
4
Enter the fax number using the keypad.  
Press Start Fax, Black or Start Fax, Color.  
If there is no original in the document feeder, you will be asked Send from  
Glass? Press 1 for Yes or 2 for No.  
If you press 1 for Yes, the document is scanned from the glass. If you press  
2 for No, the front-panel display message asks you to Load original in  
document feeder. After you load the document, the HP Officejet begins to  
send the fax.  
use speed dial entries to send a fax  
When sending faxes to frequently used numbers, consider setting up and using  
speed dial entries. Using a speed-dial entry lets you send a fax by pressing just  
a few buttons. Speed dial entries do not appear unless you have set them up  
first. For more information on speed dialing, see set up speed dialing on  
page 50.  
1
2
Load your original.  
Press the Speed Dial button.  
Tip: Alternately, if the speed-dial entry you want to use is in the  
first 10 entries, you can use one of the one-touch speed-dial  
buttons. You can then press Start Fax, Black or Start Fax, Color  
immediately.  
3
4
Do one of the following to locate the desired number:  
Press  
until the desired speed-dial entry appears.  
Enter the number for the speed dial entry using the keypad.  
When the speed-dial number that you want appears, press Start Fax,  
Black or Start Fax, Color.  
send a color fax  
You can send and receive color faxes to and from other color fax machines. If  
you attempt to send a color fax to a recipient who has a black-and-white fax  
machine, your HP Officejet sends the fax in black and white.  
To ensure the best quality when sending faxes in color, we recommend that you  
use a color original rather than a color copy if possible.  
In addition, you cannot send a color fax to a group using the speed-dial  
features. To fax in color to a group, send the fax from the computer. For more  
information, see send a fax from your computer in the onscreen User’s Guide.  
1
Load your original.  
For more information, see load originals on page 17.  
2
3
Enter the fax number using the keypad, speed dial button, or one-touch  
speed-dial buttons.  
Press Start Fax, Color.  
46  
hp officejet 7100 series  
       
use the fax features  
broadcast a fax to multiple recipients  
If you send a fax from your HP Officejet, broadcasting lets you send a black-  
and-white fax to one group, which can contain up to 20 individual speed-dial  
entries. To use broadcasting, the fax must fit into your HP Officejet’s memory.  
If you send a fax from your computer, broadcasting lets you send it to an  
unlimited number of groups and individuals.  
1
2
3
Load your original.  
Press Speed Dial until the desired group speed-dial entry appears.  
Press Start Fax, Black.  
schedule a fax  
You can schedule a black-and-white fax to be sent later during the same day (for  
example, when telephone lines are not as busy). If you use the front panel, you  
can select a single recipient or group.  
Using the computer to schedule a fax, you can schedule multiple faxes for  
different delivery dates and times. For more information, see schedule a fax in  
the onscreen User’s Guide.  
When the specified time is reached, your fax is automatically sent as soon as a  
connection can be made.  
1
Load your original on the glass or in the ADF.  
For more information, see load originals on page 17.  
2
3
Press Menu.  
Press 2, then press 2 again.  
This will select Fax Functions and Send Fax Later Black Only.  
4
5
6
Enter the Send Time using the numeric keypad.  
Press 1 for AM or 2 for PM.  
When Enter fax number appears, enter the fax number of the recipient or  
select the group using the Speed Dial button.  
7
When Store Fax Now? appears, press 1 for Yes, or 2 for No.  
If you selected 1, the document is scanned to memory and is sent at the  
selected time. If you select 2, a message may appear reminding you to  
Load the original before the send time (if your documents are loaded in the  
ADF, you will not see this message).  
cancel a scheduled fax  
You can cancel a fax stored in memory or one that is currently in progress.  
Press Menu.  
Press 2, then press 2 again.  
1
2
This selects Fax Functions and Send Fax Later Black Only.  
The control panel displays Scheduled Fax in Memory and the scheduled  
time and fax #.  
3
When Cancel? 1 = Yes 2= No appears, press 1 to cancel the scheduled  
fax.  
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chapter 7  
When you select Yes, Cancelled Scheduled Fax appears on the front-panel  
display.  
receive a fax  
Depending on how you set up your HP Officejet, you can receive faxes  
automatically or manually. For more information, see set the answer mode in  
the onscreen User’s Guide.  
For more information about using your HP Officejet with voice mail or with an  
answering machine, see use other configurations with your fax features in the  
onscreen User’s Guide.  
Your HP Officejet is automatically set to receive and print received faxes (unless  
you have turned the auto-answer feature off). If you receive a legal-size fax and  
your HP Officejet is not currently loaded with legal-size paper, the unit  
automatically reduces the fax so that it fits on the paper that is loaded, unless  
you have disabled the automatic-reduction feature. For more information, see  
set automatic reduction in the onscreen User’s Guide.  
receive a fax automatically  
When you turn on your HP Officejet, it automatically turns on the Auto Answer  
feature. Confirm this by making sure the green light next to the Auto Answer  
button is turned on. If the light is not on follow the instructions below.  
`
Press the Auto Answer button until the green light is lit.  
receive a fax manually  
Before manually receiving a fax to your HP Officejet, we recommend that you  
remove any originals from the glass.  
1
Press the Auto Answer button until the green light is off.  
This disables the automatic answering feature.  
2
When your HP Officejet rings, pick up the handset of a telephone that is  
on the same telephone line as your HP Officejet (a handset can be  
plugged into the back of the HP Officejet using one of the RJ-11 accessory  
ports).  
3
If you hear fax tones, do one of the following:  
Press Start Fax, Black.  
If you are receiving from an extension phone (on the same telephone  
line as your HP Officejet, but not connected directly to it), press 1 2 3  
on your phone. Wait for the fax tones, then hang up the telephone.  
print reports  
You can set up your HP Officejet to print error reports and confirmation reports  
for each fax you send and receive. You can also manually print reports as you  
need them.  
Note: Reports must be printed on letter or A4 paper sizes only. Before you  
begin printing reports, make sure the letter or A4 paper is loaded in the  
main paper tray. For information on loading paper, see load paper on  
page 19.  
48  
hp officejet 7100 series  
               
use the fax features  
generate automated reports  
1
2
Press Menu.  
Press 3, then press 6.  
This selects the Print Report menu, then selects the Automatic Reports Setup  
option.  
3
Press  
to scroll through the following report types.  
Every Error, which prints whenever there is any kind of fax error  
(default).  
Send Error, which prints whenever there is a transmission error.  
Receive Error, which prints whenever there is a receiving error.  
Every Fax, which confirms every time a fax is sent or received.  
Send Only, which prints every time a fax is sent.  
Off, which does not print automatic fax reports.  
4
After the option that you want appears, press Enter.  
generate manual reports  
1
Press Menu, then press 3.  
This selects the Print Report menu.  
Press to scroll through the following report types.  
1:Last Transaction, which indicates the status of the last fax sent.  
2
2:Fax Log, which lists approximately the last 40 faxes sent and  
received.  
3:Speed Dial List, which lists your individual and group numbers.  
4:Menu Settings, which lists in outline form the entire menu system and  
indicates the current and default settings.  
5:Self-Test Report, which prints a self-test report. For more information,  
see print a self-test report in the onscreen User’s Guide.  
6:Automatic Reports Setup, which is the automatic reports setting  
described in generate automated reports on page 49.  
3
Select the report you want, then press Enter.  
redial a number automatically  
You can set your HP Officejet to redial a busy or an unanswered number  
automatically. The default setting for Busy Redial is Redial. The default setting  
for No Answer Redial is No Redial. The number of redial attempts is 5 times.  
1
2
Press Menu.  
Press 6, then press 3.  
This selects the Advanced Fax Setup menu, then selects the Busy Redial  
option.  
3
4
5
6
Press  
to display Redial or No Redial options.  
When the desired setting appears, press Enter to select it.  
Press Menu.  
Press 6, then press 4.  
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This selects the Advanced Fax Setup menu, then selects the No Answer  
Redial option.  
7
8
Press  
to display Redial or No Redial options.  
When the desired setting appears, press Enter to select it.  
adjust the volume  
Your HP Officejet provides three levels for adjusting the ring and speaker  
volume. The ring volume is the volume of the phone rings. The speaker volume  
is the level of everything else, such as the dial and fax tones. The default setting  
is Soft.  
1
2
Press Menu.  
Press 7, then press 8.  
This selects the Status and Maintenance, then selects the Ring and Beep  
Volume option.  
3
4
Press  
to select one of the options: Soft, Loud, or Off.  
Press Enter.  
set up speed dialing  
Through your HP Officejet or your computer, you can assign entries to fax  
numbers you use often. This lets you dial those numbers quickly using the front  
panel’s Speed Dial button or one-touch speed-dial buttons. You can create up to  
130 individual and group speed-dial entries (varies by HP Officejet model).  
You can use speed-dial entries only from the front panel.  
create individual speed-dial settings  
You can enter fax numbers that you will reuse frequently.  
1
2
Press Menu.  
Press 4, and then press 1.  
This selects the Speed Dial Setup menu, then selects the Individual Speed  
Dial option.  
The first unassigned speed-dial entry appears on the display.  
3
4
Press Enter to select the displayed speed-dial entry.  
Enter the fax number to assign to that number, then press Enter.  
Tip: To enter a two-second pause within a number sequence,  
press Symbols repeatedly until a dash appears.  
5
6
Enter the person’s or company’s name, then press Enter.  
For more information, see enter text on page 52.  
When Enter Another? appears, press 1 for Yes, if you want to set up  
another number, or press 2 for No to exit.  
create group speed-dial settings  
You can create a distribution list of up to 20 individual speed-dial entries so that  
you can send a fax to all of them at the same time.  
50  
hp officejet 7100 series  
               
use the fax features  
To use a fax number in a speed-dial group, the number must already have an  
assigned speed-dial entry. You can include only individual speed-dial entries.  
You can’t assign a group to another group.  
1
2
Press Menu.  
Press 4, then press 2.  
This selects the Speed Dial Setup menu, then selects the Group Speed Dial  
option.  
3
Choose one of the following:  
If this is your first group, the first unassigned number appears. Press  
Enter to select it.  
If this is not your first group, 1=New 2=Edit appears. Press 1 to create  
a new group. The first unassigned number appears. Press Enter to  
select it.  
4
5
When Add 1 of 20 appears, press  
until the appropriate speed-dial  
number appears, then press Enter to select it.  
The selected number and corresponding name appear on the display.  
Choose one of the following:  
If the displayed number is correct, press Enter to add it to the group.  
To select a different number, press or until the appropriate  
speed-dial number appears, then press Enter to select it.  
6
7
When Add Another appears, press 1 for Yes if you want to add another  
individual number to the group, or press 2 for No.  
When you are done selecting individual numbers, enter a name for the  
group.  
For more information, see enter text on page 52.  
8
9
Press Enter to save the group.  
When Another group? appears, press 1 for Yes if you want to create  
another group, or press 2 for No to exit.  
set the date and time  
You can set the date and time from the front panel. When a fax is transmitted,  
the current date and time are printed along with the fax header. The date and  
time format is based upon the language and country setting.  
Normally the computer software sets the date and time automatically.  
1
2
Press Menu.  
Press 5, then press 1.  
This selects the Basic Fax Setup menu, then selects the Date and Time  
option.  
3
4
Enter the month, day, and year (last two digits only) by pressing the  
appropriate number on the keypad.  
The underline cursor presented initially beneath the first digit advances  
automatically to each digit after, each time you press a button. The time  
prompt automatically appears after you enter the last digit of the date.  
Enter the hours and minutes.  
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The AM/PM prompt automatically appears after the last digit of the time is  
entered.  
5
Press 1 for AM or 2 for PM.  
The new time and date settings appear on the front panel.  
set the fax header  
The fax header is usually set up during installation using the Fax Setup Wizard.  
If you need to change it, you can use the Fax Setup Wizard from the  
HP Director, or you can follow these steps to enter your name and fax number  
from the front panel.  
Note: In Hungary, the subscriber identification code (fax header) can be  
set or changed only by authorized personnel. For more information, contact  
your authorized HP dealer.  
1
2
Press Menu.  
Press 5, then press 2.  
This selects the Basic Fax Setup menu, then selects the Fax Header option.  
3
When Your Name appears, enter your name using the keypad as  
described in the next section, enter text on page 52.  
4
5
6
Press Enter.  
When you are prompted, use the keypad to enter your fax number.  
After you finish entering your fax number, press Enter.  
enter text  
The following list provides tips for entering text using the front-panel keypad.  
Press the keypad numbers that correspond to the letters of a name.  
ABC  
2
These letters correspond to this number, and so on.  
Press a button multiple times to see a letter first in lowercase and then in  
uppercase. The first letter of a word is set to uppercase automatically.  
52  
hp officejet 7100 series  
       
use the fax features  
JKL  
5
To get this character:  
Press 5 this many times:  
j
1
k
2
l
3
J
4
K
5
L
6
5
7
After the correct letter appears, press  
corresponds to the next letter in the name. Again, press multiple times until  
the correct letter appears.  
The cursor automatically advances to the right 1.5 seconds after the last  
button is pressed.  
, then press the number that  
To insert a space, press Space (#).  
To enter a symbol, such as @, press Symbols (*) repeatedly to scroll  
through the list of available symbols, which are: *, -, &, ., / (), , =, #, @,  
_, and !.  
If you make a mistake, press  
After you are done entering text, press Enter to store your entries.  
to clear it, then make the correct entry.  
reprint the faxes in memory  
Your HP Officejet can store a limited number of fax pages in its memory, with  
the number of pages depending on the model you purchased. When your  
HP Officejet runs out of memory to store faxes, it will not receive any more fax  
calls until the stored faxes are printed.  
Reprint Faxes in Memory enables you to reprint a fax stored in memory. For  
example, if your ink cartridge runs out of ink or paper becomes jammed when  
printing a fax. This option prints all faxes in memory; press Cancel to stop  
printing faxes you do not need.  
1
2
Press Menu.  
Press 2, then press 5.  
This selects the Fax Functions menu, then selects the Reprint Faxes in  
Memory option.  
The faxes are printed from memory.  
use an answering machine or pc modem  
An answering machine or PC modem can be connected directly to the  
HP Officejet. If you are connecting a PC modem, turn off the modem’s fax-  
receive feature.  
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If you have an answering machine connected directly to the HP Officejet,  
verify that it is set to Auto Answer. Then set the Rings to Answer setting on  
the HP Officejet to a number greater than the rings to answer setting for the  
answering machine. For more information, see receive a fax automatically  
on page 48 or set the rings to answer setting in the onscreen User’s  
Guide.  
If you have an answering machine that automatically shuts off when  
another phone extension has been picked up, it is not necessary to  
connect the answering machine directly to the HP Officejet.  
If you use an answering machine that will share the phone line with the  
HP Officejet, set the HP Officejet to receive faxes manually if the following  
items are true:  
The answering machine does not have an automatic shutoff feature  
when an extension phone is picked up.  
The answering machine is not directly connected to the back of the  
HP Officejet.  
If you answer a phone and hear fax tones, press 1 2 3 on your phone to  
accept the fax. Fax tones indicate that the HP Officejet is prepared to  
receive the incoming fax. You should then hang up the receiver. When the  
HP Officejet is set to receive faxes manually, you must be available to  
respond to the incoming call or your HP Officejet cannot receive faxes.  
See receive a fax on page 48 for more information.  
learn more  
See the fax section in the onscreen User’s Guide to learn more about the  
following:  
Use a cover page and creating a cover page template  
Preview a fax  
Change resolution and contrast  
Forward faxes to another number  
Change fax settings from the Director  
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use the fax features  
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maintain your hp officejet  
8
This section provides instructions for keeping your HP Officejet in top working  
condition. Perform these maintenance procedures as necessary.  
clean the glass  
Dirty glass, from fingerprints, smudges, hair, and so on, slows down  
performance and affects the accuracy of special features such as Fit to Page and  
Copy.  
1
2
Turn off the unit, unplug the power cord, and raise the lid.  
Clean the glass with a soft cloth or sponge slightly moistened with a  
nonabrasive glass cleaner.  
Caution! Do not use abrasives, acetone, benzene, or carbon  
tetrachloride on the glass; these can damage it. Do not place  
liquids directly on the glass. They may seep under it and damage  
the unit.  
3
Dry the glass with a chamois or cellulose sponge to prevent spotting.  
clean the lid backing  
Minor debris can accumulate on the white document-backing located  
underneath the unit’s lid.  
1
2
Turn off the unit, unplug the power cord, and raise the lid.  
Clean the white document-backing with a soft cloth or sponge slightly  
moistened with a mild soap and warm water.  
3
4
Wash the backing gently to loosen debris; do not scrub the backing.  
Dry the backing with a chamois or soft cloth.  
Caution! Do not use paper-based wipes as these may scratch the  
backing.  
5
If this does not clean the backing well enough, repeat the previous steps  
using isopropyl (rubbing) alcohol, and wipe the backing thoroughly with a  
damp cloth to remove any residual alcohol.  
clean the exterior  
Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off the case.  
The interior of the unit does not require cleaning. Keep fluids away from the  
interior of the unit as well as the front panel.  
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install the automatic document feeder  
If you remove the automatic document feeder tray for any reason, you can  
replace it easily. Use the illustration below, and make sure the tray snaps into  
place.  
work with printheads and ink cartridges  
As you discovered when you installed your HP Officejet, the ink delivery system  
consists of both ink cartridges, which contain the ink, and printheads, which  
control the print quality. To ensure the best print quality from your HP Officejet,  
you well need to preform some simple maintenance procedures, and when  
prompted by a front-panel message, replace the ink cartridges or printheads.  
print a self-test report  
If you are experiencing problems with printing, before cleaning or replacing the  
ink cartridges or printheads, you should print a self-test report. This report  
provides useful information about both your ink cartridges and your printheads,  
including status information, installation and expiration dates, and ink levels. It  
is useful to know the ink cartridge expiration dates, so you can purchase  
replacements before that date.  
1
2
Press Menu.  
Press 3, and then press 5.  
This selects the Print Report menu, then selects Self-Test Report.  
A self-test report is printed for your HP Officejet, which may indicate the  
source of any problems you may be having. For example, you may notice  
that one color does not print evenly across the page, which may indicate  
a problem with the corresponding printhead.  
check the ink level  
An easy way to check the ink supply level can be done from the front panel.  
1
2
Press Menu.  
Press 7, then press 1.  
This selects the Status and Maintenance menu, then selects the Check Ink  
Level option.  
A message in the front-panel display lets you know how much ink you  
have left, for both black (#14) and tri-color ink (#14) cartridges.  
3
Press Cancel to exit the menu.  
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perform color calibration  
The Color Calibration option prints out a report that lets you manually improve  
your color printing or copying. You should perform this procedure only if you  
see problems with color tints, such as noticeably incorrect flesh tones.  
1
2
Press Menu.  
Press 7, then press 4.  
This selects the Status and Maintenance menu, then selects the Perform  
Color Calibration option.  
A Color Calibration report is printed.  
3
4
Follow the instructions on the report to determine the correct Color Patch  
Number.  
At the prompt on the front-panel display, enter the Color Patch Number,  
then press Enter.  
handle printheads  
Before you replace or clean a printhead, you should know the part names and  
how to handle the printhead.  
Printhead handle  
Printhead tower  
Copper contacts  
Plastic tape  
Ink nozzles  
Do not touch the copper contacts, the ink nozzles, or the printhead tower.  
verify a printhead needs to be replaced  
If a printhead error message appears on the front-panel display, verify that the  
printhead needs to be replaced.  
1
Turn the unit off and then turn it on.  
If the error message still appears, continue with the following steps.  
2
Open the print-carriage access door by lifting the handle until the door  
locks into place.  
The print carriage moves to the center of the unit.  
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3
After the print carriage stops moving, release the gray print carriage latch  
and then lift the print carriage to access the printheads.  
4
Remove the old printhead by lifting the printhead handle and pulling  
upward.  
Pull the printhead handle upward  
5
6
If there is plastic tape on the failed printhead, remove the plastic tape.  
Push the failed printhead firmly down into the appropriate slot using the  
printhead handle. Do not touch the printhead tower, and do not remove  
the printhead handle.  
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7
Move the print carriage latch down, and make sure the loops catch the  
hooks. Snap the latch into place, then close the print carriage access  
door.  
8
9
If the error message still appears, remove and reinsert the printhead again  
and close the print carriage access drawer.  
If the error message still appears, replace the printhead as described in  
the following section.  
replace the printheads  
If you experience print quality issues that cannot be resolved by cleaning your  
printheads and you have verified that the printheads need to be replaced, you  
may need to replace them. You may also see front-panel display messages that  
indicate when individual printheads need to be replaced.  
See the Support and Specifications booklet for information on ordering  
replacement printheads.  
1
Turn on the unit, then open the print-carriage access door by lifting the  
handle until the door locks into place.  
The print carriage moves to the center of the unit.  
2
After the print carriage stops moving, release the gray print carriage latch  
and then lift the print carriage to access the printheads.  
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Caution! To avoid damaging the printer, remove a printhead only  
when a replacement is available. If a printhead is removed  
without being replaced:  
Close the print carriage and the print-carriage access door.  
Replace the printhead within 24 hours.  
Never remove an ink cartridge and a printhead at the same time.  
3
Remove the old printhead by lifting the printhead handle and pulling  
upward.  
Pull the printhead handle upward  
4
Remove the new printhead from its packaging and, being careful to touch  
only the black plastic, gently remove the plastic tape.  
Caution! Do not touch the copper contacts, the printhead tower,  
or the ink nozzles.  
Printhead tower  
Copper contacts  
Plastic tape  
Ink nozzles  
removing the plastic tape from the printhead  
5
6
Match the color on the top of the printhead to the color on the printhead  
carriage.  
Push the new printhead firmly down into the appropriate slot using the  
printhead handle. Do not touch the printhead tower, and do not remove  
the printhead handle.  
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7
8
Move the print carriage latch down, and make sure the loops catch the  
hooks. Snap the latch into place, then close the print carriage access  
door.  
After the message appears in the front-panel display, press Enter to align  
the printheads.  
A page prints to confirm alignment. You can discard or recycle this page.  
If the page does not appear, see the Troubleshooting help, which you  
access from the HP Director.  
handle ink cartridges  
Before you replace or clean an ink cartridge, you should know the part names  
and how to handle them.  
Release button  
Plastic tape  
Copper  
contacts  
Do not touch the copper contacts, and hold the  
cartridge away from you as you remove the plastic  
tape so the ink does not spill on you or your clothing.  
replace the ink cartridges  
Front-panel display messages appear under the following conditions to let you  
know that you should replace your ink cartridges.  
Low ink levels  
Ink cartridges are approaching their expiration dates  
Caution! If you ignore the messages and do not replace the ink  
cartridges, eventually the HP Officejet will stop working  
completely to avoid damaging the printheads.  
See the Support and Specifications booklet for information on ordering  
replacement ink cartridges.  
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1
Turn on the unit, then open the print-carriage access door by lifting the  
handle until the door locks into place.  
The print carriage moves to the center of the unit.  
2
After the carriage stops moving, press the gray button to release the ink  
cartridge, then pull it up and out of its slot.  
Caution! To avoid damaging the printer, remove an ink cartridge  
only when a replacement is available. If an ink cartridge is  
removed without being replaced:  
Close the print carriage and the print-carriage access door.  
Replace the ink cartridge within 24 hours.  
Never remove an ink cartridge and a printhead at the same time.  
3
Remove the new ink cartridge from its packaging and, being careful to  
touch only the black plastic, gently remove the plastic tape.  
Caution! Hold the cartridge away from you as you remove the  
plastic tape so the ink does not spill on you or your clothing.  
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Caution! Do not touch the copper contacts.  
4
Push the new ink cartridge firmly down into the appropriate slot until it  
clicks into place.  
Note the color bars on the print carriage.  
The ink-cartridge label should be face-up after the cartridge is inserted.  
Color bars  
place the ink cartridges into their respective slots on the left and right  
5
Close the print-carriage access door.  
align the printheads  
The HP Officejet prompts you to align the printheads every time you install or  
replace a printhead or ink cartridge. Aligning the printheads ensures high-  
quality output.  
Printhead alignment is a two-step process that requires two sheets of plain white  
paper. An alignment pattern will be printed on each page. The first page is  
automatically calibrated for you as it prints. You then calibrate the second page  
manually by using the scanner glass (not the ADF.)  
Note: If your HP Officejet has both upper and lower input trays, the white  
paper must be loaded in the upper tray.  
to align the printheads from the front panel  
1
2
Press Menu, 7, and 3.  
The HP Officejet will print two alignment pattern sheets. This process may  
take several minutes.  
You can recycle or discard the first alignment sheet.  
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3
Load the top of the second alignment sheet, which is named Instructions to  
Perform 4800 Optimized DPI Alignment, face down on the scanner glass  
in the front, right corner.  
4
5
Press Enter on the front panel when prompted.  
The process may take a several minutes. When 4800 optimized align  
complete displays, the alignment process is complete.  
to troubleshoot the alignment process  
If an error occurs after the first alignment page is printed, you may receive an  
error message on the display of the front panel or a blank page will print. Verify  
the following items:  
Make sure that you have removed the nozzle tape from all printheads.  
Make sure that you are using clean sheets of A4 or letter sized plain  
white paper. Do not use special, photo, odd-sized, color, or previously  
marked paper.  
If you have two input trays, make sure that you have the plain white  
paper loaded in the upper tray.  
Make sure that the paper in the input tray is not skewing during the  
printing of the alignment pattern. If necessary, reload the paper in the  
input tray.  
If an error occurs after you scan the second alignment page, verify the following  
items:  
Be sure that you are using the Instructions to Perform 4800 Optimized  
DPI Alignment page when performing the scanning process.  
Make sure that you have positioned the second alignment page  
properly on the scanner glass. The alignment page should be placed  
on the front, right corner of the glass. The scan will fail if the page is  
positioned improperly or placed print side up.  
Make sure that the paper in the input tray is not skewing during the  
printing of the alignment pattern. If necessary, reload the paper in the  
input tray.  
After correcting the problem, restart the alignment process.  
clean the printheads  
Use this feature when the Self-Test Report shows streaking or white lines through  
any of the colored bars. Do not clean printheads unnecessarily. This wastes ink  
and shortens the life of your printheads.  
1
2
Press Menu.  
Press 7, then press 2.  
This selects the Status and Maintenance menu, then selects the Clean  
PrintHeads option.  
If copy or print quality still seem poor after you clean the printheads,  
replace the printhead that is affected.  
clean the ink cartridge contacts  
Clean the ink cartridge contacts only if you get repeated front panel messages  
prompting you to check a cartridge after you already have.  
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Caution! Do not remove both ink cartridges at the same time.  
Remove and clean them one at a time.  
Make sure you have the following materials available:  
A clean, lint-free cloth  
Distilled, filtered, or bottled water (do not use tap water, as it may contain  
contaminants that can damage the printheads)  
Caution! Be careful not to get ink on your hands or clothing.  
1
2
Turn the unit on and open the print-carriage access door.  
The print carriage moves to the center.  
After the print carriage has moved to the center, unplug the power cord  
from the back of the unit.  
Warning! It is very important that you disconnect the printer from its  
electrical power source before touching the ink cartridge contacts.  
Electrical shock or severe damage to the printer can occur if you touch the  
contacts while there is electrical power to the printer. Do not use the On  
button to turn the printer off.  
3
4
5
Press the gray button to release the ink cartridge, then pull it up and out of  
its slot.  
Inspect the ink cartridge contacts and the contacts inside the ink cartridge  
socket for ink and debris buildup.  
Clean any visible ink deposits with a clean, soft, lint-free cloth.  
If necessary, moisten the cloth with one drop of water.  
6
7
8
Place the ink cartridge back into the holder.  
Repeat if necessary for the other ink cartridge.  
Close the door and plug in the unit.  
Because you removed an ink cartridge from its holder, the HP Officejet  
needs to align the printheads.  
9
After the message appears in the front-panel display, press Enter to align  
the printheads.  
A page is printed to confirm alignment.  
clean the printhead contacts  
Clean the printhead copper contacts only if you get repeated front panel  
messages prompting you to check a printhead after you already have.  
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Caution! Do not remove all printheads at the same time. Remove  
and clean them one at a time.  
Make sure you have the following materials available:  
A clean, lint-free cloth  
Distilled, filtered, or bottled water (do not use tap water, as it may contain  
contaminants that can damage the printheads).  
Caution! Be careful not to get ink on your hands or clothing.  
1
2
Turn the unit on and open the print-carriage access door.  
The print carriage moves to the center.  
After the print carriage has moved to the center, unplug the power cord  
from the back of the unit.  
Warning! It is very important that you disconnect the printer from its  
electrical power source before touching the printhead contacts. Electrical  
shock or severe damage to the printer can occur if you touch the contacts  
while there is electrical power to the printer. Do not use the On button to  
turn the printer off.  
3
Release the gray print carriage latch and then lift the print carriage to  
access the printheads.  
4
5
Remove the printhead by lifting the printhead handle and pulling upward.  
Inspect the copper contacts and the contacts inside the printhead socket  
for ink and debris buildup.  
6
Clean any visible ink deposits with the clean, soft, lint-free cloth.  
If necessary, moisten the cloth with one drop of water.  
Caution! Clean only the copper contacts in the front of the  
printhead, and wipe upwards only. Do not clean the ink nozzles  
on the under side of the printhead. They can become damaged  
or clogged by this type of cleaning.  
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Do not touch the printhead  
tower.  
Do not touch the  
ink nozzles on the  
underside of the  
printhead.  
Clean only the copper  
contacts in the front of the  
printhead.  
Clean only the copper  
contacts in the back of the  
print carriage.  
7
8
9
Place the printhead back into the holder.  
Repeat cleaning of other printheads, if necessary.  
Move the print carriage latch down, and make sure the loops catch the  
hooks. Snap the latch into place, then close the print-carriage access door.  
10 Close the door and plug in the unit.  
After cleaning the contacts, you should align the printheads.  
11 Press Menu.  
12 Press 7, then press 3.  
This selects the Status and Maintenance menu, then selects the Align  
PrintHeads option.  
A page prints to confirm printhead alignment. You can either discard or  
recycle this page. If the page does not appear, see the Troubleshooting  
help, which you access from the HP Director.  
replacement alternatives  
To get the best performance from your HP Officejet, we recommend using only  
genuine Hewlett-Packard supplies. See the Support and Specifications booklet  
for information on ordering replacement ink cartridges and printheads.  
Caution! Damage that results from modifying or refilling HP ink  
cartridges or the use of non-HP ink is specifically excluded from  
the warranty coverage for the printer and printer supplies.  
non-hp ink cartridges  
The Ink Level Gauge may not work properly with a non-HP ink cartridge. If you  
choose to print with a non-HP ink cartridge, you may not know when the  
cartridge is running low or empty. Printing with an empty ink cartridge may  
seriously damage the printheads.  
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Any damage resulting from the use of a non-HP ink cartridge is not the  
responsibility of Hewlett-Packard.  
refilled ink cartridges  
To install a refilled HP ink cartridge, you must override the Ink Level Gauge.  
override the ink level gauge  
Overriding the Ink Level Gauge disables the printer’s ink level tracking feature,  
but allows you to use a refilled cartridge.  
Caution! If you use the override sequence described below, you  
will disable the Ink Level Gauge for your ink cartridge. If you  
choose to continue printing with an ink cartridge that has had its  
Ink Level Gauge disabled, you will not know when the cartridge  
is running low or empty. Printing with an empty cartridge may  
seriously damage your printheads. Damage that results from  
continued use of an ink cartridge with a disabled Ink Level Gauge  
is not the responsibility of Hewlett-Packard. Damage that results  
from the use of non-HP ink is not the responsibility of Hewlett-  
Packard.  
The Ink Level Gauge is automatically reset when a different ink cartridge is  
installed in the printer.  
Overriding the Ink Level Gauge does not affect ink cartridge expiration dates.  
The printer cannot use an expired ink cartridge.  
Follow these steps to override the Ink Level Gauge:  
to override the ink level gauge for the black ink cartridge  
1
2
3
Press  
and  
at the same time, then release.  
On the keypad, press in order, 7, 8, 9.  
When the prompt appears asking if you want to override the ink level  
gauge, press 1 for Yes, or 2 for No.  
to override the ink level gauge for the tri-color ink cartridge  
1
2
3
Press  
and  
at the same time, then release.  
On the keypad, press in order, 4, 5, 6.  
When the prompt appears asking if you want to override the ink level  
gauge, press 1 for Yes, or 2 for No.  
Always install an ink cartridge before performing an Ink Level Gauge override.  
restore factory defaults  
You can restore the original factory settings to what they were when you  
purchased your HP Officejet. Choosing to restore your factory defaults restores  
all settings, except copy settings, speed-dial entries, date, and fax header  
information.  
You can perform this process from the front panel only.  
1
2
Press Menu.  
Press 7, then press 5.  
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This selects the Status and Maintenance menu, then selects the Restore  
Factory Defaults option.  
The factory default settings are restored.  
set the country or language  
Usually, the language and country are set when you install the HP Officejet. If  
you need to reset either the country or the language, use the following  
procedure. The following table lists the available language codes.  
Code  
11  
12  
13  
14  
15  
16  
17  
18  
19  
20  
21  
Language  
English  
Espanol  
Francais  
Deutsch  
Portugues  
Nederlands  
Italiano  
Dansk  
Suomi  
Norsk  
Svenska  
Tip: If you accidentally choose the wrong language and are  
unable to read the front-panel display, simply follow the first 3  
steps using the keypad to choose the correct language. You may  
also consider printing a Self-Test report to identify the country and  
language that have been selected.  
1
2
Press Menu.  
Press 7, then press 7, then press Enter.  
This selects the Status and Maintenance menu, then selects the Set Country  
and Language option.  
3
To select the language, you can do the following:  
Press  
until the desired language appears.  
Wait until the desired language appears on the front panel display.  
4
5
Enter the two-digit number corresponding to the language on the keypad.  
For example: for English, you would enter 11.  
After entering the language, you are prompted to confirm that the  
language you selected is the one you want.  
6
7
Press 1 for Yes and 2 for No.  
After the language is selected, you are prompted with all the countries for  
that selected language.  
reference guide  
71  
   
chapter 8  
8
9
To select the country, you can:  
Press  
until the desired country appears.  
Wait until the desired country appears on the front panel display.  
Enter the two-digit number corresponding to the country on the keypad.  
For example: for USA, you would enter 10.  
10 After entering the country, you are prompted to confirm that the country or  
region you selected is the one you want.  
11 Press 1 for Yes or 2 for No.  
You can confirm the country and language by printing a Self-Test Report.  
12 Press Menu, press 3, and then press 5 to print the Self-Test report.  
set the power save mode time  
The bulb in your HP Officejet remains on for a specified period so that the unit  
is immediately ready to respond to your request. When the HP Officejet has not  
been used within that specified period, it turns the bulb off to preserve power  
and displays Power Save On in the front-panel display. (You can exit this mode  
by pressing any button on the front panel.)  
Your unit is automatically set to enter power-save mode after 12 hours. Follow  
these steps if you want the HP Officejet to enter this mode earlier.  
1
2
Press Menu.  
Press 7, then press 6.  
This selects the Status and Maintenance menu, then selects the Set Power  
Save Mode Time option.  
3
Press  
until the desired time appears, then press Enter.  
72  
hp officejet 7100 series  
   
maintain your hp officejet  
maintenance menu options  
7:Status and  
Maintenance  
3:Print Report  
1:Check Ink  
Level  
1:Last  
Transaction  
2:Clean  
PrintHeads  
2:Fax Log  
3:Speed Dial List  
4:Menu Settings  
5:Self-Test Report  
3:Align  
PrintHeads  
4:Perform Color  
Calibration  
6:Automatic  
Reports Setup  
5:Restore  
Factory Defaults  
6:Set Power  
Save Mode Time  
7:Set Language  
and Country/  
Region  
Use Menu to display the Status and Maintenance  
8:Ring and Beep  
Volume  
menu options.  
Press  
and  
to move to the setting you want.  
Press Enter to select the displayed setting.  
reference guide  
73  
   
chapter 8  
74  
hp officejet 7100 series  
additional setup information  
9
This section covers how to handle messages that may or may not appear during  
installation, how to set up the connection between your computer and your  
HP Officejet, and how to add and remove the HP Officejet software. The  
standard installation instructions are provided in your Setup Poster, which you  
should keep for later use.  
For comprehensive information, see the fully-searchable onscreen User’s Guide,  
which is accessible only if the software has been installed. To access the guide  
for Windows, go to the Director, click Help, and then choose User’s Guide.  
To access the guide for Macintosh, go to the Director, click Tools, and then  
choose View Onscreen Guide.  
possible installation problems  
If you follow the instructions in the Setup Poster correctly, you should not have any  
problems with the installation of your HP Officejet. If you do not follow the  
instructions, you may see any of the following problems:  
If Microsoft’s New Hardware Found message does not appear  
If you installed the HP Officejet software first as requested on the Setup Poster,  
and you are a Windows 98/2000/ME/XP user, a series of Microsoft New  
Hardware Found messages should have appeared on your screen during  
software installation.  
If the Microsoft messages did not appear, try the following:  
Verify that you are using a high-speed (12 Mbps) USB cable and that it  
does not exceed five meters in length (16.4 feet).  
Verify that the computer is USB-ready. For more information about  
determining whether your computer is USB-ready, see your computer’s  
documentation or check with the computer’s manufacturer.  
Verify that the cable is plugged fully into your HP Officejet and directly  
connected to the USB port on your computer. After the cable is connected  
properly, turn your HP Officejet off and then on again.  
Turn your HP Officejet off and then on again, then restart your computer.  
If the previous steps do not solve the problem, remove and reinstall the  
software. For more information, see remove and reinstall your hp officejet  
software on page 79.  
If the Fax Setup Wizard does not appear  
Follow the instructions explained above.  
If the New Hardware Message appears (Windows 98, 2000, XP, or ME)  
If you set up your HP Officejet and connect it directly to your computer before  
you install the software, you may encounter one of the following messages:  
75  
       
chapter 9  
To avoid errors, install the HP Officejet software before you connect the  
HP Officejet to your computer. If the Add New Hardware Wizard or Found New  
Hardware Wizard dialog box appeared and you clicked Next or OK, do the  
following:  
1
2
3
Press Esc to exit.  
Turn off your HP Officejet.  
Follow the software installation steps outlined in the Setup Poster that came  
with your HP Officejet.  
If the previous version installed message appears  
If you receive a message that you have a previously installed version, you will not  
be able to finish installing the HP Officejet software.  
You will have to uninstall the previously installed version in order to install the  
HP Officejet software.  
If your computer is unable to communicate with your HP Officejet  
If communication cannot be established between your computer and  
HP Officejet (for example, the HP Officejet status icon has the yellow error  
triangle), try the same tasks outlined under If Microsoft’s New Hardware Found  
message does not appear on page 75.  
selecting an hp officejet on a network (Macintosh)  
If your HP Officejet model supports networking, you can use automatic discovery  
or manual setup to locate your printer using the HP All-in-One Setup Assistant  
(Hard Disk:Applications:HP All-in-One Software:HP All-in-One Setup Assist).  
Automatic discovery allows you to select from a list of printers on your network.  
Manual setup allows you to type in the network IP address to access the desired  
printer.  
1
2
3
In the Paper size dialog box, select a default paper size and click Continue.  
In the HP All-in-One Setup Assistant dialog box, click Next.  
Select TCP/IP.  
You can select a printer automatically or manually:  
76  
hp officejet 7100 series  
 
additional setup information  
To set up automatically:  
Click the Rescan TCP/IP button. A list of available printers appears in  
the Network Devices dialog box.  
In the Network Devices dialog box, select the desired printer.  
Click OK.  
OR  
To set up manually:  
Click the Create button.  
Enter the network IP address for the desired printer.  
Click OK.  
4
Complete the HP-All-in-One Setup Assistant.  
connect your hp officejet to your computer  
Your HP Officejet supports HOT Swapping, meaning you can connect to the  
HP Officejet while the power is on at your computer and on the HP Officejet.  
This section covers the following topics:  
connect your parallel cable adapter  
setup for simple sharing  
connect your usb port  
For more information about networking options and installation and  
configuration issues, see the parallel cable adapter flyer or the HP JetDirect  
200m print server connector booklet.  
connect your parallel cable adapter  
Your HP Officejet can be connected to your computer with your parallel printing  
cable and the parallel cable adapter.  
Simply attach your parallel printing cable to the parallel cable adapter and plug  
the parallel cable adapter into the port on the back of your HP Officejet. The  
parallel cable adapter should click into place when correctly attached.  
Note: Should you need to disconnect your parallel adapter from the  
HP Officejet, press the buttons found on the top and bottom of the adapter  
and pull the adapter straight out. You may need to disconnect the power  
cord to access the lower button on the adapter.  
reference guide  
77  
     
chapter 9  
setup for simple sharing  
Your HP Officejet can be shared by two different computers by having both  
computers connected directly to the HP Officejet. Both computers must have the  
HP Officejet software installed. The list below shows the supported combinations  
of communication between the HP Officejet and your computers.  
The following communication configurations can be used with your HP Officejet:  
HP JetDirect 200m print server connector (network) and USB (Windows  
and Macintosh)  
Parallel cable adapter (parallel) and USB (Windows only)  
Note: Simple Sharing is supported by connecting to the HP Officejet in one  
of the following configurations: HP Officejet to two Windows computers or  
HP Officejet to two Macintoshes. You cannot mix platforms, that is, you  
cannot connect the HP Officejet to both a Windows computer and a  
Macintosh.  
Note: There can be up to 10 client computers on the network portion of the  
200m print server connector and USB combination.  
connect your usb port  
Connecting to your HP Officejet with USB is straightforward. Simply plug one  
end of the USB cable into the back of your computer and the other in the back  
of the HP Officejet.  
what works  
what does not work  
Plugging into the USB port on your Plugging into the USB port located  
computer on the keyboard  
Plugging into a powered hub that is Plugging into a non-powered USB  
connected to the USB port on your hub  
computer  
Note: AppleTalk is not supported.  
connecting to the USB port on your computer  
78  
hp officejet 7100 series  
         
additional setup information  
connect your hp officejet to a phone, modem, or answering  
machine  
This section explains how to connect your HP Officejet to various office devices:  
phone: connect a phone to the HP Officejet so it can use the same phone  
connection as the fax line  
modem: connect a modem to your HP Officejet so it can use the same  
phone connection  
answering machine: set your HP Officejet to direct voice calls to the  
answering machine and fax calls to the HP Officejet  
Note: For information on connecting your HP Officejet to your computer  
and phone system, see the Setup Poster that came with the unit.  
to connect your hp officejet to a phone, modem, or answering machine  
1
Remove the white plastic stopper from connector 2 on the back of the  
HP Officejet.  
connector 2 on the HP Officejet  
2
3
If you want to connect more than one device to the HP Officejet, you can  
use connector 3.  
Connect the phone cord from the phone, modem, or answering machine to  
connector 2 or 3.  
Caution! Do not use the phone cord that came with the  
HP Officejet for this purpose. That phone cord must connect  
connector 1 on the HP Officejet to the wall jack for your phone  
system. See the Setup Poster for details.  
connector 1 on the HP Officejet  
4
If you are connecting an answering machine, see use an answering  
machine or pc modem in the onscreen User’s Guide for information on  
correctly setting the number of rings.  
If you are connecting a modem, turn off its fax-receive feature. See your onscreen  
User’s Guide for information on tone versus pulse dialing and phone services.  
remove and reinstall your hp officejet software  
Do not simply delete the HP Officejet program files from your hard drive. Be sure  
to remove them properly using the uninstall utility provided in the HP Officejet  
program group.  
reference guide  
79  
       
chapter 9  
to uninstall from a Windows computer  
1
On the Windows taskbar, click Start, choose Programs or All Programs  
(XP), choose Hewlett-Packard, choose hp officejet 7100 series, then  
choose HP Uninstaller.  
2
3
Follow the directions on the screen.  
If you are asked whether you would like to remove shared files, click No.  
Other programs that use these files may not work properly if the files are  
deleted.  
4
5
After the program finishes removing the software, disconnect your  
HP Officejet, and restart your computer.  
To reinstall the software, insert the HP Officejet 7100 Series CD-ROM into  
your computer’s CD-ROM drive, and follow the instructions that appear.  
to uninstall from a Macintosh computer  
1
2
3
Double-click on Applications:HP All-in-One Software folder.  
Double-click on Uninstaller.  
Follow the directions that appear on the screen.  
learn more  
See the additional setup information section in the onscreen User’s Guide to  
learn more about:  
Set up your HP Officejet for network printing  
Understand point-and-print and peer-to-peer networks  
Set up the host  
Set up a point-and-print client  
Set up a peer-to-peer client (Windows 98 server to 2000 client)  
80  
hp officejet 7100 series  
 
index  
make a poster, 34  
make copies, 5, 27  
photo, 30  
Numerics  
C
2 on 1 feature, 32  
cancel  
250-sheet plain paper tray, 9,  
19, 20, 23  
button, 9  
reduce, 28  
4800 Optimized dpi  
copy, 30  
scan, 26  
set number of copies, 5, 29  
several copies on a  
scheduled fax, 47  
print, 15  
check ink level, 58  
clean contacts, 66  
replace ink cartridges, 63  
change paper tray, 23  
A
special copy jobs, 30  
address book, sending faxes to  
groups, 50  
adjust settings  
two-sided copies, 9, 33  
copy, 29  
fax, 50  
ink cartridge contacts, 66  
printhead contacts, 67  
printheads, 66  
the exterior, 57  
adjust sound volume for fax, 50  
align printheads, 65  
auto-answer button, 8, 48  
automatic document feeder  
copy from, 6  
D
darken a copy, 28  
default settings  
change for copy, 29  
restore factory defaults, 70  
delay fax, 47  
director review, 10  
DPOF, print, 41  
load originals in, 18  
use for two-sided copies, 33  
improve printing, 59  
B
banner paper, tips on  
loading, 23  
basic fax setup, 55  
best copy quality, 27  
broadcast a fax, 47  
busy redial, 49  
buttons  
E
enlarge a copy, 9, 28, 31  
enter text from keypad, 52  
envelopes, load, 20  
exclamation light (needs  
attention), 8  
an answering machine, 79  
connect your parallel cable  
auto-answer, 48  
cancel, 9  
continuous paper, tips on  
front panel, 3  
keypad, 9, 52  
lighter/darker, 9, 28  
menu, 6, 9  
change for copying, 29  
number of copies, 9, 29  
quality, 9, 27  
4800 Optimized dpi, 30  
an original, 31  
reduce/enlarge, 9, 28  
resolution, 8  
change default settings, 29  
color intensity, 28  
darken, 9, 28  
scan to, 9, 26  
answering machine, 53  
auto redial, 49  
auto-answer, 8  
broadcast, 47  
busy redial, 49  
buttons, 3  
special features, 9, 32, 33,  
34  
defaults, 29  
speed dial, 8, 46, 50  
start scan, 10, 25  
tray select/paper type, 9,  
35  
enhancements, 28  
enlarge, 28  
fit to page, 31  
from ADF, 6  
two-sided copy, 33  
cancel scheduled fax, 47  
lighten, 9, 28  
81  
 
index  
confirmation reports, 48  
align printheads, 65  
create group speed-dial  
settings, 50  
clean the exterior, 57  
clean the glass, 57  
clean the printheads, 66  
create individual speed-dial  
settings, 50  
delay send, 47  
enter text, 52  
error reports, 48  
header, 52  
pc modem, 53  
print reports, 48  
receive, 48  
receive manually, 48  
redial numbers  
automatically, 8, 49  
reports, 45, 49  
reprint fax in memory, 53  
resolution, 8  
schedule send, 47  
send, 45  
send fax to multiple  
recipients, 47  
send in color, 46  
send using speed dial  
settings, 46  
individual speed-dial settings,  
ink cartridges  
check ink level, 58  
replace printheads, 61  
restore factory defaults, 70  
refill, 70  
low, 63  
margins, increase, 33  
memory card see photo card  
override gauge, 70  
intensity of color copy, 28  
menus, 55  
advanced fax setup, 55  
fax functions, 55  
photo card functions, 44  
print reports, 73  
K
set the header, 52  
speed dialing, 50  
transaction reports, 49  
fax functions menu, 55  
fit to page, 31  
lamp power save mode, 72  
create groups, 50  
send fax to, 47  
no answer redial, 49  
normal copy quality, 27  
light power save mode, 72  
lighten or darken copies, 9, 28  
front panel  
enter text, 52  
features, 3  
overview, 8  
numbers, redialing, 49  
print photos, 39  
scan from, 25  
tray, 19  
change the paper type, 23  
envelopes, 20  
ink cartridges, 63  
multiple originals, 6  
paper, 19  
O
tutorial, 3  
front-panel display, 3  
set language, 71  
how to place on glass, 17  
multiple copies, 31  
print two on one page, 32  
G
glass cleaning, 57  
greeting cards, load, 22  
group speed-dial settings,  
creating, 50  
extender, 20  
P
set the paper size, 24  
tips, 22  
paper  
H
change default size for  
copy, 23  
change the type, 23  
load, 19  
header, fax, 52  
help, 1  
hp director, 1012  
hp officejet  
lower paper tray, see 250-sheet  
plain paper tray  
recommended, 18, 19  
set the size, 24  
tips on loading, 2223  
paper size, change for  
copy, 23  
menu functions, 13  
simple sharing, 78  
software, 10  
M
main paper tray, load, 19  
hp papers, tips on loading, 22  
maintenance  
82  
hp officejet 7100 series  
index  
paper tray  
best copy quality, 27  
select, 9  
set, 23  
copy a photo, 30  
parallel cable adapter, 77  
phone hook light, 8  
photo card  
copy color intensity, 28  
copy speed, 27  
country and language, 71  
darken a copy, 28  
fast copy quality, 27  
normal copy quality, 27  
replacement verification, 59  
CompactFlash, 37  
insert a card, 37  
inserted incorrectly, 38  
Memory Stick, 37  
Photo View Center, 38  
print a DPOF file, 41  
print a proof sheet, 39  
print all photos, 40  
print individual photos, 40  
print photos from, 39  
save files to computer, 38  
scan a proof sheet, 42  
SmartMedia, 37  
scan, 42  
Q
quality, 27  
review the director, 10  
use with a computer, 10  
R
reduce a copy, 28  
ring and beep volume, 50  
redialing, numbers, 49  
reduce a copy, 5, 9, 28, 31  
types, 37  
what is a photo card, 37  
photo mode enhancement, 30  
photo paper, load, 22  
Photo View Center, 38  
photo view center, 25  
photos  
text enhancement, 28  
setup  
additional information, 75  
simple sharing, 78  
shift margins, 33  
software  
automatic fax, 49  
fax, 45  
copy, 30  
enhance copy, 28  
print, 39  
introduction, 10  
remove and reinstall, 79  
sound volume, adjust, 50  
special features, 9, 32, 33, 34  
restore factory settings, 70  
ring and beep volume, set, 50  
print a DPOF file, 41  
print all, 40  
S
save  
print individual photos, 40  
save, 38  
a scanned image, 25  
photos to computer, 38  
scan  
view, 38  
buttons, 8  
postcards, load, 22  
poster, copy to, 34  
power save mode setup, 72  
power save mode time, 72  
print  
create group settings, 50  
buttons, 3  
different destination, 26  
from front panel, 25  
enter text, 52  
4800 Optimized dpi, 15  
all photos, 40  
color calibration report, 59  
continuous (banner) paper,  
tips on loading, 23  
DPOF file, 41  
envelopes, 20  
fax reports, 48  
faxes in memory, 53  
individual photos, 40  
photos from photo card, 39  
proof sheet, 39  
stickers, load, 22  
stop  
fax, 47  
copy, 36  
delay fax, 47  
fax, 45  
fax to multiple recipients, 47  
T
enhance, 28  
set  
enter from keypad, 52  
time setup, 51  
transparency film  
recommend choices, 19  
tips on loading, 22  
troubleshooting  
country and language, 71  
date and time, 51  
fax header, 52  
number of copies, 29  
power save mode, 72  
speed dialing, 50  
self-test report, 58  
print cartridges, see ink  
cartridges  
printheads  
reference guide  
83  
index  
remove and reinstall  
before you begin, 3  
front panel features, 3  
make a copy, 5  
U
software, 79  
T-shirt transfer, 35  
load, 22  
USB cable installation, 78  
V
two-sided copies, 9, 33  
volume, adjust for fax, 50  
tutorial, 3  
84  
hp officejet 7100 series  
Visit the hp officejet information center  
It has everything you need to get the most value from your HP Officejet.  
Technical Support  
Supplies and Ordering Information  
Project Tips  
Ways to Enhance Your Product  
www.hp.com/support  
© 2002 Hewlett-Packard Company  
Printed in the U.S.A., Mexico, Germany, Singapore, or China.  
*C8380-90183*  
*C8380-90183*  
C8380-90183  

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