A4000
Color Printer, Copier, Scanner
Fax All-In-One
Getting Started Guide
Setup
Getting Started Guide
This booklet guides you step by step from setup through printing your first
document, making copies, scanning an image, and sending a fax. Additional
information can be found in the printer software help file.
Your Compaq Limited Warranty statement is located in the Appendix of this
guide. See page 36 for information about contacting Compaq.
Setup
To setup your printer, follow these easy steps.
Step 1: Check the printer parts
Compaq printer
Scanner Output Tray
Printer software CD
Telephone cord
USB Cable
(purchased separately)
Black print cartridge
Power supply cord
Color print cartridge
Getting Started Guide
booklet
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Getting Started Guide
Step 2: Attach and extend trays
Attach the scanner output tray
Make sure you fully extend
the paper supports.
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by snapping it into the two
slots in the front of the printer.
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Step 3: Load up to 100 sheets of plain paper
You can use many different
types and sizes of paper.
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2
To avoid paper
misfeeds, slide the
paper guide to the
left side of the paper.
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Setup
Step 4: Connect the power cord
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2
You should plug the power cord, which
has a three-wire electrical grounding type
plug, into a grounded electrical outlet.
Step 5: Select your language
When the power is connected, the printer will ask you to select your language.
Use the option button to find the language you wish to use for the LCD panel
menus. Once you have found your language, press start/yes to select it.
menu button
LCD display
option button
setup button
start/yes button
Note that the printer will only ask you to set the language the first time the
printer is powered on. If you wish to select a different language at a later time,
first press the setup button, and then press the menu button repeatedly until you
find the language menu.
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Getting Started Guide
Step 6: Install the print cartridges
Warning: Do not touch the gold
contact areas on the back and
bottom of the print cartridges.
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Note: The cartridge carrier moves to the loading position when you open the cover.
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SNAP!
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Setup
Step 7: Align the cartridges
After installing the print cartridges and closing the cover, an alignment page will
be automatically printed. From each alignment group on the alignment page,
find the number under the alignment pattern that comes closest to forming a
straight line.
Note: In this example for
alignment group A, 16
comes closest to forming
a straight line.
Using the number keypad, enter the value for the letter displayed on the printer
LCD. The next alignment letter will be shown until you have set all the alignment
values for the page.
Step 8: Connect the USB cable
The A4000 is an excellent standalone copier and fax. However, you can maximize
the value of your printer by attaching it to your PC and installing the software.
The location and orientation of the
USB port on your computer may be
different from the one shown.
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Getting Started Guide
Step 9: Connect the telephone line cord
To use the fax capabilities of the A4000, you will need to connect it to a working
telephone line.
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Optionally, you can attach a telephone. This lets you use
the fax line as a normal telephone line.
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Setup
Step 10:Install the printer software
If your computer is not already on, please turn it on now.
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Click Cancel on any
screens similar to
the one shown.
Cancel
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Wait for the Compaq printer software installation screen
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4
shown in
to appear. If it doesn’t, see page 33.
Click Next and follow
the instructions until
the installation is
complete.
Next
Congratulations!
You have finished setting up your printer.
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Getting Started Guide
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Settings
Controls and settings
This section describes the A4000 Control Panel, and the Settings Utility software.
Control panel features
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#
Button
Description
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2
3
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7
8
9
keypad
scan
Dial a number or select a value for printing copies.
Scan a document to your computer.
Copy a document.
copy
fax
Fax a document.
fax form
setup
Print out a fax form, or process a fax form.
Select one of the system setup menus.
Display the menu for a feature.
menu
LCD Display
options
Displays menus and status messages.
Change the option for a setting while in a menu.
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Getting Started Guide
#
Button
Description
10 form feed
11 pause/redial
12 start/yes
13 cancel/no
Continue printing after reloading paper tray, or remove
paper if it does not exit after printing.
Add a three-second pause when dialing, or dial the last
fax number called.
Start a copy or scan job, or provide a Yes response
when answering questions.
Cancel an action or clear an incorrect value, or provide
a No response when answering questions.
Menu button
The menu button is located to the left of the LCD display. Press the menu button
after you press the fax, copy, scan, or setup buttons to access the settings menu
for each operation. For example, press copy, then menu, to:
> Set the copy type. Choose between three different black settings, and
three different color settings.
> Set the copy contrast. Select this option to lighten or darken the copy
contrast.
> Set the copy size. Scale the copy to a new size.
> Set the paper type. If you have glossy paper loaded, change the paper type
with this menu.
The menu for each operation is specific to that operation. See the following
chapters for a full description of the features and settings for faxing, copying,
and scanning.
Options button
The options button is located to the right of the LCD display. When a menu is
displayed, press the options button to display and select an option.
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Settings
Setup button
Press the setup button, then the menu button, to display the setup menu. Press
the menu button to display each menu option, and use the options button to
change it.
> Set the date and time. If the A4000 is not connected to a PC, you can set
the date and time here.
> Print a report. Print fax confirmation reports, transmit and receive logs,
speed send listings, or a self test.
> Maintain your printer. If you notice white lines or missing colors in your
printouts, clean the cartridges. If you change cartridges, align them.
> Set the paper size. Use this menu to indicate the size of paper loaded in the
paper input tray.
> Set the ringer volume. Control the ringer volume when the fax line rings.
> Set the fax print quality. Select the print quality of received faxes.
> Setup fax forwarding. Your faxes can be forwarded to a new number
automatically, or printed and forwarded.
> Set the fax receive mode. Determine how faxes are received. See the Fax
chapter for more details.
> Setup distinctive ringing support. Teach the A4000 to answer a distinctive
ring.
> Set language. Choose your preferred language for the printer menus.
Many of these features can be set from the settings utility, described in the next
section.
Using the settings utility
Use the Settings utility to change the default settings of your A4000. There are
three ways to access the Settings utility:
> From the Start menu, click
Programs Compaq A4000 Compaq A4000 Settings Utility
> or, from the system tray, left click on the A4000 monitor icon
> or, right click on the icon, and select A4000 Settings from the menu.
After using any of these three methods, the Settings utility main window will
appear.
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Getting Started Guide
The printer monitor icon
The printer monitor icon not only provides you with a fast and easy way to access
many of the A4000 features...it provides you feedback as well:
> The normal icon (shown at right) indicates the A4000 is
connected and communicating with your PC properly.
> An icon with a red “X” indicates the A4000 is not connected or
there is some other problem.
> An animated icon shows that the PC is assisting the A4000 in a task, such
as scanning or a custom copy feature.
Main settings window
The main settings window is the first window that appears when accessing the
A4000 settings utility. Select one of the buttons to change the default settings
for the corresponding feature. You can set defaults for printing, copying, and
scanning.
You can make changes to your settings even when your A4000 is not connected
to your PC. Any changes will be sent to the A4000 the next time it is connected.
Print settings
The print settings give you access to the printer properties and settings. These
allow you to control PC printing functions such as cartridge cleaning and
alignment, paper size, orientation, etc.
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Copy settings
The copy settings window controls how the A4000 makes copies. You can change
the default standalone copy settings, so that the copy you expect to usually make
will become your default setting. Choose your default copy type, quality, and
contrast.
Scan settings
The scan settings window controls the Scan To menu. When you press the Scan
button on the A4000, a Scan To menu appears on the LCD display.
> The first menu option allows you to scan to a folder on your PC. By default,
this is usually the My Pictures folder, but you can change this to any folder
you wish.
> The second option allows you to scan to your email program, if you have
one. You must have an internet account and connection, a valid email
address, and an email program that supports MAPI (most popular email
programs support the MAPI interface).
You can define up to six (6) additional menu options for scanning to your favorite
applications.
Fax settings
The fax settings window contains all of the fax controls. You can change fax
defaults, change advanced fax settings, or set up your fax speed send numbers.
Define up to 60 speed send numbers and 10 groups.
Fax form settings
Use the fax form window to set up your custom fax form. Select a bitmap for
your company logo, and decide what speed send numbers to include.
See the following chapters for more details on each of these features.
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Getting Started Guide
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Printing
Printing
Now that you have set up your Compaq A4000 and installed the A4000 software,
you are ready to print your first document.
Basic printing
Basic printing is as easy as:
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Load the paper.
Open the file you want to print.
Customize the printer settings. (For help, see the section below, “Using
the printer software.”)
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Print your document.
Using the printer software
Use the Printer Properties (or Printing Preferences) to customize settings so your
document prints the way you want it. There are several ways to access your
Printer Properties:
> From the Start menu, click
Programs Compaq A4000 Compaq A4000 Properties.
> From the Start menu, click Settings Printers. From the Printers folder,
right-click on the Compaq A4000 icon and select Properties.
> From your software application, click File Print Properties.
For example, to print the first page of the Getting Started Guide:
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Load plain paper. For help, see page 2.
From the Start menu on your desktop, click
Programs Compaq A4000 Compaq A4000 Getting Started Guide.
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From the Guide, click File Print Properties
a
From the Quality/Color tab, drag the Print Quality slider to the left to
print quickly, but in lower quality.
b
Click OK to apply the settings and close the Printer Properties.
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In the Print Range area of the Print dialog box, select Current Page.
Click OK to print the current page of the Getting Started Guide.
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Getting Started Guide
To learn more about the properties and capabilities of the printer:
>
>
>
Explore the other tabs in the Printer Properties.
Explore the menus.
Click Help to view the printer software help.
Printing photos
To print the best looking photos:
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Use photo paper. We recommend Compaq Inkjet Glossy Photo Paper.
In Printer Properties:
>
>
>
Select the Glossy paper type, if you are using glossy paper.
Select the Color Photo icon.
Choose a print quality of 1200x1200 dpi or higher.
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Close Printer Properties and print.
Using photo paper and an optional photo cartridge will provide superior
prints, but it is not required to get great looking photos from your A4000.
Printing envelopes
To print on envelopes:
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Load up to 10 envelopes vertically, with
the print side facing you.
Adjust the paper guide so it is against the
side of the envelopes.
The stamp location is in the upper-left
corner.
Select the envelope type from the Paper
tab of Printer Properties.
Close Printer Properties and print.
Printing multiple pages per sheet of paper
You can print two, four, or nine “pages” of your document on a single sheet of
paper. This will save you both print time and paper. Explore the Layout tab of the
Printer Properties for these and many other layout options.
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