Compaq A4000 User Manual

A4000  
Color Printer, Copier, Scanner  
Fax All-In-One  
Getting Started Guide  
Setup  
Getting Started Guide  
This booklet guides you step by step from setup through printing your first  
document, making copies, scanning an image, and sending a fax. Additional  
information can be found in the printer software help file.  
Your Compaq Limited Warranty statement is located in the Appendix of this  
guide. See page 36 for information about contacting Compaq.  
Setup  
To setup your printer, follow these easy steps.  
Step 1: Check the printer parts  
Compaq printer  
Scanner Output Tray  
Printer software CD  
Telephone cord  
USB Cable  
(purchased separately)  
Black print cartridge  
Power supply cord  
Color print cartridge  
Getting Started Guide  
booklet  
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Getting Started Guide  
Step 2: Attach and extend trays  
Attach the scanner output tray  
Make sure you fully extend  
the paper supports.  
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by snapping it into the two  
slots in the front of the printer.  
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Step 3: Load up to 100 sheets of plain paper  
You can use many different  
types and sizes of paper.  
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To avoid paper  
misfeeds, slide the  
paper guide to the  
left side of the paper.  
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Setup  
Step 4: Connect the power cord  
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You should plug the power cord, which  
has a three-wire electrical grounding type  
plug, into a grounded electrical outlet.  
Step 5: Select your language  
When the power is connected, the printer will ask you to select your language.  
Use the option button to find the language you wish to use for the LCD panel  
menus. Once you have found your language, press start/yes to select it.  
menu button  
LCD display  
option button  
setup button  
start/yes button  
Note that the printer will only ask you to set the language the first time the  
printer is powered on. If you wish to select a different language at a later time,  
first press the setup button, and then press the menu button repeatedly until you  
find the language menu.  
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Getting Started Guide  
Step 6: Install the print cartridges  
Warning: Do not touch the gold  
contact areas on the back and  
bottom of the print cartridges.  
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Note: The cartridge carrier moves to the loading position when you open the cover.  
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SNAP!  
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Setup  
Step 7: Align the cartridges  
After installing the print cartridges and closing the cover, an alignment page will  
be automatically printed. From each alignment group on the alignment page,  
find the number under the alignment pattern that comes closest to forming a  
straight line.  
Note: In this example for  
alignment group A, 16  
comes closest to forming  
a straight line.  
Using the number keypad, enter the value for the letter displayed on the printer  
LCD. The next alignment letter will be shown until you have set all the alignment  
values for the page.  
Step 8: Connect the USB cable  
The A4000 is an excellent standalone copier and fax. However, you can maximize  
the value of your printer by attaching it to your PC and installing the software.  
The location and orientation of the  
USB port on your computer may be  
different from the one shown.  
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Getting Started Guide  
Step 9: Connect the telephone line cord  
To use the fax capabilities of the A4000, you will need to connect it to a working  
telephone line.  
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Optionally, you can attach a telephone. This lets you use  
the fax line as a normal telephone line.  
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Setup  
Step 10:Install the printer software  
If your computer is not already on, please turn it on now.  
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Click Cancel on any  
screens similar to  
the one shown.  
Cancel  
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Wait for the Compaq printer software installation screen  
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4
shown in  
to appear. If it doesn’t, see page 33.  
Click Next and follow  
the instructions until  
the installation is  
complete.  
Next  
Congratulations!  
You have finished setting up your printer.  
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Getting Started Guide  
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Settings  
Controls and settings  
This section describes the A4000 Control Panel, and the Settings Utility software.  
Control panel features  
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#
Button  
Description  
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3
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9
keypad  
scan  
Dial a number or select a value for printing copies.  
Scan a document to your computer.  
Copy a document.  
copy  
fax  
Fax a document.  
fax form  
setup  
Print out a fax form, or process a fax form.  
Select one of the system setup menus.  
Display the menu for a feature.  
menu  
LCD Display  
options  
Displays menus and status messages.  
Change the option for a setting while in a menu.  
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Getting Started Guide  
#
Button  
Description  
10 form feed  
11 pause/redial  
12 start/yes  
13 cancel/no  
Continue printing after reloading paper tray, or remove  
paper if it does not exit after printing.  
Add a three-second pause when dialing, or dial the last  
fax number called.  
Start a copy or scan job, or provide a Yes response  
when answering questions.  
Cancel an action or clear an incorrect value, or provide  
a No response when answering questions.  
Menu button  
The menu button is located to the left of the LCD display. Press the menu button  
after you press the fax, copy, scan, or setup buttons to access the settings menu  
for each operation. For example, press copy, then menu, to:  
> Set the copy type. Choose between three different black settings, and  
three different color settings.  
> Set the copy contrast. Select this option to lighten or darken the copy  
contrast.  
> Set the copy size. Scale the copy to a new size.  
> Set the paper type. If you have glossy paper loaded, change the paper type  
with this menu.  
The menu for each operation is specific to that operation. See the following  
chapters for a full description of the features and settings for faxing, copying,  
and scanning.  
Options button  
The options button is located to the right of the LCD display. When a menu is  
displayed, press the options button to display and select an option.  
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Settings  
Setup button  
Press the setup button, then the menu button, to display the setup menu. Press  
the menu button to display each menu option, and use the options button to  
change it.  
> Set the date and time. If the A4000 is not connected to a PC, you can set  
the date and time here.  
> Print a report. Print fax confirmation reports, transmit and receive logs,  
speed send listings, or a self test.  
> Maintain your printer. If you notice white lines or missing colors in your  
printouts, clean the cartridges. If you change cartridges, align them.  
> Set the paper size. Use this menu to indicate the size of paper loaded in the  
paper input tray.  
> Set the ringer volume. Control the ringer volume when the fax line rings.  
> Set the fax print quality. Select the print quality of received faxes.  
> Setup fax forwarding. Your faxes can be forwarded to a new number  
automatically, or printed and forwarded.  
> Set the fax receive mode. Determine how faxes are received. See the Fax  
chapter for more details.  
> Setup distinctive ringing support. Teach the A4000 to answer a distinctive  
ring.  
> Set language. Choose your preferred language for the printer menus.  
Many of these features can be set from the settings utility, described in the next  
section.  
Using the settings utility  
Use the Settings utility to change the default settings of your A4000. There are  
three ways to access the Settings utility:  
> From the Start menu, click  
Programs Compaq A4000 Compaq A4000 Settings Utility  
> or, from the system tray, left click on the A4000 monitor icon  
> or, right click on the icon, and select A4000 Settings from the menu.  
After using any of these three methods, the Settings utility main window will  
appear.  
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Getting Started Guide  
The printer monitor icon  
The printer monitor icon not only provides you with a fast and easy way to access  
many of the A4000 features...it provides you feedback as well:  
> The normal icon (shown at right) indicates the A4000 is  
connected and communicating with your PC properly.  
> An icon with a red “X” indicates the A4000 is not connected or  
there is some other problem.  
> An animated icon shows that the PC is assisting the A4000 in a task, such  
as scanning or a custom copy feature.  
Main settings window  
The main settings window is the first window that appears when accessing the  
A4000 settings utility. Select one of the buttons to change the default settings  
for the corresponding feature. You can set defaults for printing, copying, and  
scanning.  
You can make changes to your settings even when your A4000 is not connected  
to your PC. Any changes will be sent to the A4000 the next time it is connected.  
Print settings  
The print settings give you access to the printer properties and settings. These  
allow you to control PC printing functions such as cartridge cleaning and  
alignment, paper size, orientation, etc.  
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Copy settings  
The copy settings window controls how the A4000 makes copies. You can change  
the default standalone copy settings, so that the copy you expect to usually make  
will become your default setting. Choose your default copy type, quality, and  
contrast.  
Scan settings  
The scan settings window controls the Scan To menu. When you press the Scan  
button on the A4000, a Scan To menu appears on the LCD display.  
> The first menu option allows you to scan to a folder on your PC. By default,  
this is usually the My Pictures folder, but you can change this to any folder  
you wish.  
> The second option allows you to scan to your email program, if you have  
one. You must have an internet account and connection, a valid email  
address, and an email program that supports MAPI (most popular email  
programs support the MAPI interface).  
You can define up to six (6) additional menu options for scanning to your favorite  
applications.  
Fax settings  
The fax settings window contains all of the fax controls. You can change fax  
defaults, change advanced fax settings, or set up your fax speed send numbers.  
Define up to 60 speed send numbers and 10 groups.  
Fax form settings  
Use the fax form window to set up your custom fax form. Select a bitmap for  
your company logo, and decide what speed send numbers to include.  
See the following chapters for more details on each of these features.  
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Getting Started Guide  
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Printing  
Printing  
Now that you have set up your Compaq A4000 and installed the A4000 software,  
you are ready to print your first document.  
Basic printing  
Basic printing is as easy as:  
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Load the paper.  
Open the file you want to print.  
Customize the printer settings. (For help, see the section below, “Using  
the printer software.”)  
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Print your document.  
Using the printer software  
Use the Printer Properties (or Printing Preferences) to customize settings so your  
document prints the way you want it. There are several ways to access your  
Printer Properties:  
> From the Start menu, click  
Programs Compaq A4000 Compaq A4000 Properties.  
> From the Start menu, click Settings Printers. From the Printers folder,  
right-click on the Compaq A4000 icon and select Properties.  
> From your software application, click File Print Properties.  
For example, to print the first page of the Getting Started Guide:  
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Load plain paper. For help, see page 2.  
From the Start menu on your desktop, click  
Programs Compaq A4000 Compaq A4000 Getting Started Guide.  
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From the Guide, click File Print Properties  
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From the Quality/Color tab, drag the Print Quality slider to the left to  
print quickly, but in lower quality.  
b
Click OK to apply the settings and close the Printer Properties.  
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In the Print Range area of the Print dialog box, select Current Page.  
Click OK to print the current page of the Getting Started Guide.  
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Getting Started Guide  
To learn more about the properties and capabilities of the printer:  
>
>
>
Explore the other tabs in the Printer Properties.  
Explore the menus.  
Click Help to view the printer software help.  
Printing photos  
To print the best looking photos:  
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Use photo paper. We recommend Compaq Inkjet Glossy Photo Paper.  
In Printer Properties:  
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>
>
Select the Glossy paper type, if you are using glossy paper.  
Select the Color Photo icon.  
Choose a print quality of 1200x1200 dpi or higher.  
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Close Printer Properties and print.  
Using photo paper and an optional photo cartridge will provide superior  
prints, but it is not required to get great looking photos from your A4000.  
Printing envelopes  
To print on envelopes:  
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Load up to 10 envelopes vertically, with  
the print side facing you.  
Adjust the paper guide so it is against the  
side of the envelopes.  
The stamp location is in the upper-left  
corner.  
Select the envelope type from the Paper  
tab of Printer Properties.  
Close Printer Properties and print.  
Printing multiple pages per sheet of paper  
You can print two, four, or nine “pages” of your document on a single sheet of  
paper. This will save you both print time and paper. Explore the Layout tab of the  
Printer Properties for these and many other layout options.  
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