ADVANCED
USER’S GUIDE
MFC-J220
MFC-J265W
MFC-J270W
MFC-J410W
MFC-J415W
Version 0
USA/CAN
Table of Contents
Memory storage.....................................................................................................1
Volume Settings.....................................................................................................1
Ring Volume....................................................................................................1
Beeper Volume................................................................................................2
Speaker Volume..............................................................................................2
Sleep Mode ...........................................................................................................3
LCD screen............................................................................................................4
LCD Contrast...................................................................................................4
Setting the backlight brightness.......................................................................4
Mode Timer............................................................................................................5
Turning TX Lock on/off ....................................................................................7
Sending faxes using multiple settings .............................................................8
Contrast...........................................................................................................8
Additional sending operations..............................................................................10
Sending a fax manually .................................................................................10
Dual Access (Black & White only) .................................................................10
Broadcasting (Black & White only) ................................................................11
Real Time Transmission................................................................................12
Overseas Mode .............................................................................................12
Additional receiving operations............................................................................14
Printing a reduced incoming fax ....................................................................14
ii
Voice operations..................................................................................................15
Tone or Pulse (Canada only).........................................................................15
Fax/Tel mode.................................................................................................15
Special line considerations............................................................................16
Additional dialing operations................................................................................18
Caller ID history.............................................................................................18
Additional ways to store numbers........................................................................20
Setting up groups for broadcasting................................................................21
Transmission Verification Report...................................................................23
Fax Journal (activity report)...........................................................................23
How to print a report......................................................................................24
Copy settings.......................................................................................................25
Changing copy quality ...................................................................................25
Adjusting Density...........................................................................................28
iii
PhotoCapture Center® operations.......................................................................30
Memory cards folder structures.....................................................................30
Print Images.........................................................................................................31
Print Index (Thumbnails) ...............................................................................31
Printing Photos ..............................................................................................31
Print All Photos..............................................................................................32
DPOF printing................................................................................................33
PhotoCapture Center® print settings ...................................................................33
Print Quality...................................................................................................34
Paper options ................................................................................................34
Cropping........................................................................................................35
Borderless printing.........................................................................................36
Print Date.......................................................................................................36
Scan to a memory card........................................................................................37
How to set a new default ...............................................................................37
How to reset to the factory settings ...............................................................37
Cleaning and checking the machine....................................................................38
Cleaning the scanner.....................................................................................39
Cleaning the paper pick-up rollers.................................................................40
Cleaning the print head .................................................................................41
Checking the print quality ..............................................................................41
Checking the print alignment.........................................................................42
Checking the ink volume ...............................................................................43
Packing and shipping the machine......................................................................43
iv
v
General setup
1
1
1
Memory storage
1
Volume Settings
1
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the FAX, COPY and
Ring Volume
1
You can choose a range of ring volume
levels, from High to Off.
PHOTO CAPTURE mode key menus if you
have chosen Set New Default. You may
have to reset the date and time.
While the machine is idle, press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
You can also change the volume through the
menu, by following the instructions below:
Setting the Ring Volume from the
menu
1
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Ring.
Press OK.
e Press a or b to choose Low, Med, High
or Off.
Press OK.
f Press Stop/Exit.
1
Chapter 1
Beeper Volume
1
Speaker Volume
1
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax.
You can choose a range of speaker volume
levels, from High to Off.
a Press Menu.
You can choose a range of beeper volume
levels, from High to Off.
b Press a or b to choose
General Setup.
Press OK.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Speaker.
Press OK.
c Press a or b to choose Volume.
Press OK.
e Press a or b to choose Low, Med, High
d Press a or b to choose Beeper.
Press OK.
or Off.
Press OK.
e Press a or b to choose Low, Med, High
f Press Stop/Exit.
You can also adjust the speaker volume by
or Off.
Press OK.
pressing Hook.
f Press Stop/Exit.
a Press Hook.
b Press d or c
.
This setting will stay until you change it
again.
c Press Hook.
2
General setup
Automatic Daylight
Saving Time
Sleep Mode
1
1
1
You can choose how long the machine must
be idle (from 1 to 60 minutes) before it goes
into sleep mode. The timer will restart if any
operation is carried out on the machine.
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date&Time setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.
c Press a or b to choose Sleep Mode.
Press OK.
a Press Menu.
d Press a or b to choose 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
60Mins.
b Press a or b to choose
General Setup.
Press OK.
Press OK.
c Press a or b to choose
Auto Daylight.
Press OK.
e Press Stop/Exit.
d Press a or b to choose On (or Off).
Press OK.
e Press Stop/Exit.
3
Chapter 1
Setting the backlight
brightness
LCD screen
1
1
LCD Contrast
1
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Backlight.
Press OK.
d Press a or b to choose LCD Contrast.
Press OK.
e Press a or b to choose Light, Med or
Dark.
Press OK.
e Press d to change darker or press c to
change lighter.
f Press Stop/Exit.
Press OK.
Setting the Dim Timer for the
f Press Stop/Exit.
backlight
1
You can set how long the LCD backlight stays
on after you go back to the Ready screen.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose LCD Settings.
Press OK.
d Press a or b to choose Dim Timer.
Press OK.
e Press a or b to choose 10Secs,
20Secs, 30Secs or Off.
Press OK.
f Press Stop/Exit.
4
General setup
Mode Timer
1
1
The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO CAPTURE. You can change the
amount of time the machine takes after the
last Scan, Copy or PhotoCapture operation
before it returns to Fax mode. If you choose
Off, the machine stays in the mode you used
last.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Mode Timer.
Press OK.
d Press a or b to choose 0Sec, 30Secs,
1Min, 2Mins, 5Mins or Off.
Press OK.
e Press Stop/Exit.
5
Security features
2
2
Setting and changing the
TX Lock password
TX Lock
2
2
TX Lock lets you prevent unauthorized
access to the machine.
Note
While TX Lock is On, the following operations
are available:
If you have already set the password, you
will not need to set it again.
Receiving faxes
While TX Lock is On, the following operations
are NOT available:
Setting the password
2
a Press Menu.
Sending faxes
Copying
b Press a or b to choose Fax.
Press OK.
PC printing
Scanning
c Press a or b to choose
Miscellaneous.
Press OK.
PhotoCapture
Operation from the Control panel
d Press a or b to choose TX Lock.
Press OK.
Note
If you forget the TX Lock password,
please call Brother Customer Service.
(See Brother numbers on page i in the
Basic User’s Guide.)
e Enter a 4-digit number for the password.
Press OK.
f When the LCD shows Verify:,
re-enter the password.
Press OK.
g Press Stop/Exit.
6
Security features
Changing the password
2
Turning TX Lock on/off
2
a Press Menu.
Turning TX Lock on
2
b Press a or b to choose Fax.
Press OK.
a Press Menu.
2
c Press a or b to choose
Miscellaneous.
Press OK.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose TX Lock.
Press OK.
e Press a or b to choose Set Password.
Press OK.
d Press a or b to choose TX Lock.
Press OK.
f Enter a 4-digit number for the current
e Press a or b to choose Set TX Lock.
Press OK.
password.
Press OK.
f Enter the registered 4-digit password.
Press OK.
g Enter a 4-digit number for a new
password.
The machine goes offline and the LCD
shows TX Lock Mode.
Press OK.
h When the LCD shows Verify:,
re-enter the password.
Press OK.
Turning TX Lock off
2
a Press Menu.
i Press Stop/Exit.
b Enter the registered 4-digit password.
Press OK.
TX Lock is automatically turned off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
7
Sending a fax
3
3
Contrast
3
Additional sending
options
3
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document.
Choose Dark when sending a dark
document.
Sending faxes using multiple
settings
3
When you send a fax you can choose any
combination of these settings: resolution,
contrast, scan size etc.
a Press
(FAX).
a Press
(FAX).
The LCD shows:
b Press a or b to choose Contrast.
Press OK.
Press Start
Enter Number
c Press a or b to choose Auto, Light or
Fax Resolution
Standard
Dark.
Press OK.
Contrast
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
b Press a or b to choose a setting you
want to change.
Press OK.
• When you send a color fax.
• When you choose Photo as the Fax
c Press a or b to choose an option.
Press OK.
Resolution.
settings.
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
8
Sending a fax
Changing fax resolution
3
Setting your changes as the
new default
3
The quality of a fax can be improved by
changing the fax resolution.
You can save the fax settings for
Fax Resolution, Contrast,
Real Time TX and Glass ScanSize you
use most often by setting them as default.
These settings will stay until you change
them again.
a Press
(FAX).
b Press a or b to choose
Fax Resolution.
Press OK.
3
a Press
(FAX).
c Press a or b to choose the resolution
you want.
b Press a or b to choose the setting you
want to change, and press OK. Then
Press OK.
press a or b to choose your new option.
Press OK.
Note
You can choose four different resolution
settings for black & white faxes and two for
color faxes.
Repeat this step for each setting you
want to change.
c After changing the last setting, press
a or b to choose Set New Default.
Press OK.
Black & White
Standard
Suitable for most typed
documents.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
d Press 1 to choose Yes.
e Press Stop/Exit.
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
Restoring fax settings to the
factory settings
3
Use when the document has
varying shades of gray or is a
photograph. Photo has the
slowest transmission.
You can restore the fax settings
Fax Resolution, Contrast,
Real Time TX, and Glass ScanSize,
that you have changed, to the factory
settings. These settings will stay until you
change them again.
Color
Standard
Suitable for most typed
documents.
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
a Press
(FAX).
b Press a or b to choose
Factory Reset.
Press OK.
If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
c Press 1 to choose Yes.
d Press Stop/Exit.
9
Chapter 3
Sending a fax at the end of a
conversation
Additional sending
operations
3
3
At the end of a conversation you can send a
fax to the other party before you both hang
up.
Sending a fax manually
3
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
Note
b Press
(FAX).
(MFC-J410W and MFC-J415W only)
To send a multiple page fax, use the ADF.
c Load your document.
d Press Black Start or Color Start.
a Press
(FAX).
If you are using the scanner glass,
press 1 to send a fax.
b Load your document.
e Replace the handset of the external
c To listen for a dial tone press Hook or
pick up the handset of the external
telephone.
phone.
Dual Access
(Black & White only)
d Dial the fax number.
3
e When you hear the fax tone, press
Black Start or Color Start.
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
If you are using the scanner glass
press 1 on the machine to send a fax.
f If you picked up the handset of the
external telephone, replace it.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message appears
while scanning a document, press
Stop/Exitto cancel or Black Startto send
the scanned pages.
10
Sending a fax
Broadcasting
(Black & White only)
Note
3
• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 90 different numbers.
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed Dial
numbers, and up to 50 manually dialed
numbers in the same broadcast.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum number available, you will not
be able to use dual access.
3
After the broadcast is finished, a Broadcast
Report will be printed.
• If the Out of Memory message
appears, press Stop/Exit to stop the job.
If more than one page has been scanned,
press Black Start to send the portion that
is in the machine’s memory.
a Press
(FAX).
b Load your document.
c Press a or b to choose Broadcasting.
Press OK.
Canceling a Broadcast in progress
3
d You can add numbers to the broadcast
in the following ways:
a Press Menu.
Press a or b to choose Add Number
and press OK. Enter a number using
dial pad.
b Press a or b to choose Fax.
Press OK.
Press OK.
c Press a or b to choose
Remaining Jobs.
Press a or b to choose Speed Dial
and OK. Press a or b to choose
Alphabetical Order or
Numerical Order and OK.
Press a or b to select a number and
OK.
Press OK.
The LCD will show the fax number being
dialed and the Broadcast job number.
d Press OK.
The LCD will ask you the following
question:
e After you have entered all the fax
a or b to choose Complete.
Press OK.
Cancel Job?
Yes i Press 1
No
i Press 2
e Press 1 to cancel the fax number being
dialed.
f Press Black Start.
The LCD will then show the Broadcast
job number.
f Press OK.
The LCD will ask you the following
question:
Cancel Job?
Yes i Press 1
No
i Press 2
11
Chapter 3
g To cancel the Broadcast, press 1.
h Press Stop/Exit.
Overseas Mode
3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
Real Time Transmission
3
When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.
a Press
(FAX).
b Load your document.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.
c Press a or b to choose
Overseas Mode.
Press OK.
a Press
(FAX).
d Press a or b to choose On (or Off).
Press OK.
b Press a or b to choose Real Time TX.
Press OK.
c Press a or b to choose On (or Off).
Press OK.
Note
• (MFC-J410W and MFC-J415W only)
If the memory is full and you are sending a
black & white fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to
Off). Faxes from the scanner glass
cannot be sent until you clear some of the
memory.
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
12
Sending a fax
Checking and canceling
waiting jobs
3
You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)
3
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Remaining Jobs.
Press OK.
Any waiting jobs appear on the LCD.
d Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
e Do one of the following:
To cancel, press 1 to choose Yes.
If you want to cancel another job go
To exit without canceling, press 2 to
choose No.
want to cancel.
g When you are finished, press Stop/Exit.
13
Receiving a fax
4
4
Receiving a fax at the end of a
conversation
Additional receiving
operations
4
4
At the end of a conversation, you can ask the
other party to fax you information before you
both hang up.
Printing a reduced incoming
fax
4
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of Letter, Legal or A4 size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting. (See Paper Size in chapter 2 in
the Basic User’s Guide.)
b When you hear the other machine's
CNG tones (slowly repeating beeps),
press Black Start or Color Start.
c Press 2 to receive the fax.
a Press Menu.
d Replace the handset of the external
b Press a or b to choose Fax.
Press OK.
telephone.
Receiving faxes into memory
when paper tray is empty
c Press a or b to choose
Setup Receive.
Press OK.
4
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (See Loading paper and other
print media in chapter 2 in the Basic User’s
Guide.)
d Press a or b to choose
Auto Reduction.
Press OK.
e Press a or b to choose On (or Off).
Press OK.
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
f Press Stop/Exit.
Further incoming faxes will also be stored in
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
14
Dialing and storing numbers
5
5
Caller ID
5
Voice operations
5
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
Voice calls can be made either with an
external telephone, by dialing manually, or by
using Quick Dial numbers.
Tone or Pulse (Canada only)
5
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
If you have a Pulse dialing service, but need
to send tone signals (for example, for
telephone banking), follow the instructions
below:
5
a Pick up the handset of an external
telephone or press Hook.
You can view the list or choose one of these
numbers to fax to, add to Speed Dial, or
delete from the history. (See Caller ID history
b Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.
You can see the first 18 characters of the
When you hang up, the machine will return to
the Pulse dialing service.
number (or name).
The # Unavailable message means
the call originated outside your Caller ID
service area.
Fax/Tel mode
5
The Private Call message means the
caller has intentionally blocked
When the machine is in Fax/Tel mode, it will
use the F/T Ring (pseudo/double-ringing) to
alert you to pick up a voice call.
transmission of information.
You can print a list of the Caller ID information
received by your machine. (See How to print
If you are at the extension telephone, you'll
need to lift the handset during the F/T Ring
and then press # 5 1 between the
pseudo/double-rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 5 1.
Note
• This feature may not be available in
certain areas of the USA and Canada.
• The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
If you are at the machine, lift the external
telephone’s handset, and then press Hook to
answer.
15
Chapter 5
Setting up your area code (USA only)
5
Special line considerations
5
When returning calls from the Caller ID
history your machine will automatically dial
“1” plus the area code for all calls. If your local
dialing plan requires that the “1” not be used
for calls within your area code enter your area
code in this setting. With the area code
setting, calls returned from the Caller ID
history to your area code will be dialed using
10 digits (area code + 7-digit number). If your
dialing plan does not follow the standard 1 +
area code + 7-digit number dialing system for
calling outside your area code, you may
experience problems returning calls
Roll-over telephone lines
5
A roll-over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.
Your machine can work in a roll-over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.
automatically from the Caller ID history. If this
is not the procedure followed by your dialing
plan, you will not be able to return calls
automatically.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
Two-line telephone system
5
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or mixed into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line telephone and see if it can access
both lines. If it can, you must separate the line
for your machine. (See Easy Receive in
chapter 5 in the Basic User’s Guide.)
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Caller ID.
Press OK.
e Use the dial pad to enter your area code.
Press OK.
f Press Stop/Exit.
16
Dialing and storing numbers
b Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.
Converting telephone wall outlets
5
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or you can have an RJ11 wall outlet
installed and slave or jump one of the
telephone numbers to it.
c Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triple adapter.
d Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the left side of the
machine.
5
1
2
Triplex Adapter
5
RJ14
4
3
RJ11
RJ14
1
2
3
4
Triplex Adapter
Two Line Telephone
External Two Line TAD
Machine
Installing machine, external two-line
TAD and two-line telephone
5
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external two-
line TAD. You will need a fourth line cord if
you add a two-line telephone.
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine's
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
a Put the two-line TAD and the two-line
telephone next to your machine.
17
Chapter 5
Caller ID history
5
Additional dialing
operations
5
This feature requires the Caller ID subscriber
service offered by many local telephone
Outgoing Call
5
The number, or name if available, from the
last 30 faxes and telephone calls you
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to fax to, add to Speed Dial or delete
from the history. When the thirty-first call
comes into the machine, it replaces
The last 30 numbers you sent a fax to will be
stored in the outgoing call history. You can
choose one of these numbers to fax to, add to
Speed Dial, or delete from the history.
a Press Redial/Pause.
You can also choose Outgoing Call
information about the first call.
by pressing
(FAX).
Note
b Press a or b to choose the number you
If you are not a Caller ID subscriber, Caller
ID history only allows you to view and
delete the dates of calls.
want.
Press OK.
c Do one of the following:
a Press Redial/Pause and press l.
You can also choose
To send a fax, press a or b to choose
Send a fax.
Caller ID hist. by pressing
(FAX).
Press OK.
Press Black Start or Color Start.
b Press a or b to choose the number you
want.
If you want to store the number,
press a or b to choose
Press OK.
Add to Speed Dial.
c Do one of the following:
Press OK.
To send a fax, press a or b to choose
Send a fax.
Press OK.
Press Black Start or Color Start.
Press a or b to choose Delete.
Press OK.
If you want to store the number,
press a or b to choose
Press 1 to confirm.
Add to Speed Dial.
Press OK.
d Press Stop/Exit.
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
d Press Stop/Exit.
18
Dialing and storing numbers
To temporarily change a number, you can
substitute part of the number with manual
dialing using the dial pad. For example, to
change the number to 555-7001 you could
Note
• (USA only) If you redial from the Caller ID
history outside your area code, you must
set up your AREA CODE in advance.
press
(Speed Dial), choose Search,
press 03 and then press 7001 using the dial
pad.
• You can print the Caller ID List.
Note
If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Redial/Pause. Each key press adds a
3.5-second delay.
Dialing access codes and
credit card numbers
5
5
Sometimes, you may want to choose from
several long distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of long-
distance carriers and credit card numbers as
Speed Dial numbers. You can store these
long dialing sequences by dividing them and
setting them up as separate Speed Dial
numbers in any combination. You can even
include manual dialing using the dial pad.
(See Storing Speed Dial numbers in
chapter 7 in the Basic User’s Guide.)
For example, you might have stored “555“ on
Speed Dial: 03 and “7000“ on Speed Dial: 02.
You can use them both to dial “555-7000” if
you press the following keys:
a Press
(Speed Dial).
b Press a or b to choose Search.
Press OK.
c Enter 03.
d Press a or b to choose Speed Dial.
Press OK.
e Press a or b to choose Search.
Press OK.
f Enter 02.
g Press Black Start or Color Start.
You will dial “555-7000”.
19
Chapter 5
Storing Speed Dial numbers
from the Caller ID history
Additional ways to
store numbers
5
5
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
Storing Speed Dial numbers
from Outgoing Calls
5
You can also store Speed Dial numbers from
the Outgoing Call history.
a Press Redial/Pause and press l.
You can also choose
a Press Redial/Pause.
Caller ID hist. by pressing
You can also choose Outgoing Call
(FAX).
by pressing
(FAX).
b Press a or b to choose the number you
b Press a or b to choose the name or
number you want to store.
Press OK.
want to store.
Press OK.
c Press a or b to choose
Add to Speed Dial.
Press OK.
c Press a or b to choose
Add to Speed Dial.
Press OK.
d Press a or b to choose the 2-digit
Speed Dial location where you want to
store the number.
d Press a or b to choose the 2-digit
Speed Dial location where you want to
store the number.
Press OK.
Press OK.
e Do one of the following:
e Do one of the following:
If you want to store the displayed
name, press OK.
Enter the name (up to 16 characters)
using the dial pad.
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text in appendix C in the
Basic User’s Guide.)
Press OK.
(To help you enter letters, see
Entering Text in appendix C in the
Basic User’s Guide.)
To store the number without a name,
press OK.
To store the number without a name,
press OK.
f Press OK to confirm the fax or
telephone number.
f Press OK to confirm the fax or
g Press a or b to choose Complete.
Press OK.
telephone number.
g Press a or b to choose Complete.
Press OK.
h Press Stop/Exit.
h Press Stop/Exit.
20
Dialing and storing numbers
h Do one of the following:
Setting up groups for
broadcasting
To add another number to the group,
5
Groups, which can be stored in a Speed Dial
location, allow you to send the same fax
message to many fax numbers by pressing
If you are finished adding numbers to
the group, press a or b to choose
Complete.
only
(Speed Dial), Search, OK,
Press OK.
the two-digit location and Black Start.
i Do one of the following:
First, you'll need to store each fax number in
a Speed Dial location. Then you can include
them as numbers in the Group. Each Group
uses up a Speed Dial location. You can have
up to six Groups, or you can assign up to
39 numbers in a large Group.
To store another Group for
To finish storing Groups for
broadcasting, press Stop/Exit.
5
on page 11 and Storing Speed Dial numbers
in chapter 7 in the Basic User’s Guide.)
Note
You can print a list of all the Speed Dial
numbers. Group numbers will be marked
in the GROUP column. (See Reports
a Press
(Speed Dial).
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose GROUP1,
GROUP2, GROUP3, GROUP4, GROUP5 or
GROUP6 for the Group name where you
will store the fax numbers.
Press OK.
d Press a or b to choose the 2-digit
Speed Dial location where you want to
store the Group.
Press OK.
e If you want to change the Group name,
press a or b to choose
Change Group Name and press OK.
Then enter the new Group name and
press OK.
f Press a or b to choose Add Number.
Press OK.
g To add numbers to the group, press
a or b to choose
Alphabetical Order or
Numerical Order and OK. Press
a or b to select a number and OK.
21
Chapter 5
Changing a Group name
5
Deleting a Group
5
a Press (Speed Dial).
a Press (Speed Dial).
b Press a or b to choose Setup Groups.
Press OK.
b Press a or b to choose Setup Groups.
Press OK.
c Press a or b to choose the Group name
you want to change.
c Press a or b to choose the Group you
want to delete.
Press OK.
Press OK.
d Press a or b to choose
Change Group Name.
Press OK.
d Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
e Press Stop/Exit.
Note
How to change the stored name or
number:
Deleting a number from a Group
5
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press Clear. Re-enter the character.
a Press (Speed Dial).
b Press a or b to choose Setup Groups.
Press OK.
e Enter the new name (up to 16
characters) using the dial pad.
Press OK.
c Press a or b to choose the Group you
want to change.
Press OK.
(See Entering Text in appendix C in the
Basic User’s Guide. For example, type
NEW CLIENTS.)
d Press a or b to choose the number you
want to delete.
Press OK.
Press 1 to confirm.
f Press a or b to choose Complete.
Press OK.
e Press a or b to choose Complete.
Press OK.
g Press Stop/Exit.
f Press Stop/Exit.
22
Printing reports
6
6
e Press a or b to choose an interval.
Fax reports
6
Press OK.
If you choose Every 50 Faxes, go to
You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
Transmission Verification
Report
6
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
You can use the Transmission Verification
Report as proof that you sent a fax. (For
details about how to set up the type of report
you want, see Transmission Verification
Report in chapter 4 in the Basic User’s
Guide.)
6
Every 50 Faxes
Fax Journal (activity report)
6
The machine will print the Journal
when the machine has stored
50 jobs.
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report by
following the steps in How to print a report
on page 24. The factory setting is
f Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
Every 50 Faxes.
Note
a Press Menu.
When you set 12h Clock in the
Date&Time setting, enter the time in
12-hour format.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Report Setting.
Press OK.
g If you choose Every 7 Days, the LCD
will ask you to choose the first day for
the 7-day countdown.
d Press a or b to choose
Journal Period.
Press OK.
h Press Stop/Exit.
23
Chapter 6
How to print a report
6
Reports
6
The following reports are available:
a Press Menu.
Transmission
b Press a or b to choose
Print Reports.
Press OK.
Prints a Transmission Verification Report
for your last transmission.
Help List
c Press a or b to choose the report you
A help list showing how to program your
machine.
want.
Press OK.
Quick Dial
d (Quick Dial only) Press a or b to choose
Alphabetical Order or
Numerical Order.
Lists names and numbers stored in the
Speed Dial memory, in alphabetical or
numerical order.
Press OK.
Fax Journal
e Press Black Start.
f Press Stop/Exit.
Lists information about the last incoming
and outgoing faxes.
(TX: Transmit.) (RX: Receive.)
User Settings
Lists your settings.
Network Config (MFC-J265W,
MFC-J270W, MFC-J410W and
MFC-J415W only)
Lists your Network settings.
WLAN Report (MFC-J265W,
MFC-J270W, MFC-J410W and
MFC-J415W only)
Prints the result of the WLAN connection.
Caller ID hist.
Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.
24
Making copies
7
7
Changing copy quality
7
Copy settings
7
You can choose from a range of quality. The
factory setting is Normal.
You can change the copy settings temporarily
for the next copy.
Fast
These settings are temporary, and the
machine returns to its default settings
1 minute after copying, unless you have set
the Mode Timer to 30 seconds or less. (See
Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
To change a setting, press COPY and then
press a or b to scroll through the copy
settings. When the setting you want is
highlighted, press OK.
Normal
Normal is the recommended mode for
ordinary printouts. This produces good
copy quality with good copy speed.
When you are finished choosing settings,
press Black Start or Color Start.
Best
7
Use Best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
Note
You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
Stop copying
7
d Press a or b to choose Quality.
Press OK.
To stop copying, press Stop/Exit.
e Press a or b to choose Fast, Normal or
Best.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
25
Chapter 7
Enlarging or reducing the
copied image
198% 4"x6"iA4
186% 4"x6"iLTR
104% EXEiLTR
100%
7
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set.
97% LTRiA4
93% A4iLTR
85% LTRiEXE
a Press
(COPY).
(MFC-J220, MFC-J265W and MFC-J270W only)
83%
b Load your document.
(MFC-J410W and MFC-J415W only)
83% LGLiA4
c Enter the number of copies you want.
(MFC-J220, MFC-J265W and MFC-J270W only)
78%
d Press a or b to choose
Enlarge/Reduce.
Press OK.
(MFC-J410W and MFC-J415W only)
78% LGLiLTR
e Press a or b to choose 100%, Enlarge,
Reduce, Fit to Page or
46% LTRi4"x6"
Fit to Page
Custom(25-400%).
Custom(25-400%)
f Do one of the following:
g If you do not want to change additional
settings, press Black Start or
Color Start.
If you chose Enlarge or Reduce,
press OK and press a or b to choose
the enlargement or reduction ratio
you want.
Note
Press OK.
• Page Layout is not available with
Enlarge/Reduce.
If you chose Custom(25-400%),
press OK and then enter an
enlargement or reduction ratio from
25% to 400%.
• Page Layout and Sort (MFC-J410W
and MFC-J415W only) are not available
with Fit to Page.
Press OK.
• Fit to Page does not work properly
when the document on the scanner glass
is skewed more than 3 degrees. Using the
document guidelines on the left and top,
place your document in the upper left
hand corner, with the document face down
on the scanner glass.
If you chose 100% or Fit to Page,
• Fit to Page is not available when
using the ADF.
26
Making copies
e Press a or b to choose Off(1in1),
2 in 1 (P), 2 in 1 (L),
4 in 1 (P), 4 in 1 (L) or
Poster (3x3).
Making N in 1 copies or a
poster (Page Layout)
7
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
Press OK.
f If you do not want to change additional
settings, press Black Start or
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
Color Start to scan the page.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
IMPORTANT
• Make sure the paper size is set to
g After the machine scans the page,
press 1 to scan the next page.
Letter, A4 or EXE.
• Poster copy is not available for Executive
size paper.
h Place the next page on the scanner
7
glass.
• You cannot use the Enlarge/Reduce
and Stack/Sort (MFC-J410W and
MFC-J415W only) settings with the N in 1
and Poster features.
Press OK.
the layout.
• N in 1 color copies are not available.
j After all the pages have been scanned,
press 2 to finish.
• (P) means Portrait and (L) means
Landscape.
Note
• You can only make one poster copy at a
time.
If you have chosen photo paper as the
Paper Type for N in 1 copies, the machine
will print the images as if plain paper had
been chosen.
Note
Sort (MFC-J410W and MFC-J415W
only) and Enlarge/Reduce are not
available with Page Layout.
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Page Layout.
Press OK.
27
Chapter 7
Place the document face down in the
direction shown below:
Sorting copies using the ADF
(MFC-J410W and MFC-J415W
only)
2 in 1 (P)
7
You can sort multiple copies. Pages will be
stacked in the order 321, 321, 321, and so on.
2 in 1 (L)
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
4 in 1 (P)
d Press a or b to choose Stack/Sort.
Press OK.
e Press a or b to choose Sort.
Press OK.
4 in 1 (L)
f If you do not want to change additional
settings, press Black Start or
Color Start.
Note
Poster(3 x 3)
Fit to Page and Page Layout are
not available with Sort.
You can make a poster size copy of a
photograph.
Adjusting Density
7
You can adjust the copy density to make
copies darker or lighter.
a Press
(COPY).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Density.
Press OK.
e Press c to make the copy darker or
press d to make the copy lighter.
Press OK.
f If you do not want to change additional
settings, press Black Start or
Color Start.
28
Making copies
Setting your changes as the
new default
7
You can save the copy settings for Quality,
Enlarge/Reduce, Density and
Page Layout that you use most often by
setting them as the default settings. These
settings will stay until you change them again.
a Press
(COPY).
b Press a or b to choose your new setting.
Press OK.
Repeat this step for each setting you
want to change.
c After changing the last setting, press
a or b to choose Set New Default.
Press OK.
7
d Press 1 to choose Yes.
e Press Stop/Exit.
Restoring all settings to the
factory settings
7
You can restore the copy settings Quality,
Enlarge/Reduce, Density, and
Page Layout, that you have changed, to
the factory settings.
a Press
(COPY).
b Press a or b to choose
Factory Reset.
Press OK.
c Press 1 to choose Yes.
d Press Stop/Exit.
29
PhotoCapture Center®: Printing
photos from a memory card
8
8
PhotoCapture Center®
operations
Please be aware of the following:
When printing an index or image, the
8
PhotoCapture Center® will print all valid
images, even if one or more images have
been corrupted. Corrupted images will not
be printed.
Memory cards folder
structures
8
(memory card users)
Your machine is designed to be compatible
with modern digital camera image files,
memory cards; however, please read the
points below to avoid errors:
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Direct PhotoCapture Center® printing
must be performed separately from
PhotoCapture Center® operations using
the PC. (Simultaneous operation is not
available.)
The machine can read up to 999 files on a
memory card.
The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
30
PhotoCapture Center®: Printing photos from a memory card
d Do one of the following:
Print Images
8
Press a or b to choose
Paper Type, and press OK and
press a or b to choose the type of
Print Index (Thumbnails)
8
paper you are using, Plain Paper,
Inkjet Paper, Brother BP71,
Brother BP61 or Other Glossy.
The PhotoCapture Center® assigns numbers
for images (such as No.1, No.2, No.3, and so
on).
Press OK.
Press a or b to choose Paper Size
and press OK and press a or b to
choose the paper size you are using,
Letter or A4.
Press OK.
If you do not want to change the
The PhotoCapture Center® does not
recognize any other numbers or file names
that your digital camera or computer has
used to identify the pictures. You can print a
thumbnail page. This will show all the pictures
on the memory card.
e Press Color Start to print.
Printing Photos
8
8
Before you can print an individual image, you
have to know the image number.
Note
Only file names that are 8 characters or
less will be printed correctly on the index
sheet.
a Make sure you have put the memory
card in the proper slot.
Press
(PHOTO CAPTURE).
a Make sure you have put the memory
card in the proper slot.
Press
(PHOTO CAPTURE).
c Press a or b to choose Print Photos.
Press OK.
b Press a or b to choose Print Index.
Press OK.
d Enter the image number that you want to
print from the Index page (Thumbnails).
Press OK.
c Press a or b to choose 6 IMGs/Line
or 5 IMGs/Line.
Press OK.
6 IMGs/Line
5 IMGs/Line
Print time for 5 IMGs/Line will be
slower than 6 IMGs/Line, but the
quality is better.
31
Chapter 8
all the image numbers that you want to
print.
Print All Photos
8
You can print all the photos on your memory
card.
Note
a Make sure you have put the memory
• You can enter multiple numbers at one
time by using the l key for a comma or the
# key for a hyphen. For example, Enter 1,
l, 3, l, 6 to print images No.1, No.3 and
No.6. Enter 1, #, 5 to print images No.1 to
No.5.
card in the proper slot.
Press
(PHOTO CAPTURE).
b Press a or b to choose
Print All Photos.
Press OK.
• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.
c Enter the number of copies you want
using the dial pad.
d Do one of the following:
f After you have chosen all the image
numbers, press OK again.
Change the print settings. (See
g Enter the number of copies you want
using the dial pad.
If you do not want to change any
settings, press Color Start to print.
h Do one of the following:
Change the print settings. (See
If you do not want to change any
settings, press Color Start to print.
32
PhotoCapture Center®: Printing photos from a memory card
PhotoCapture Center®
DPOF printing
8
print settings
8
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
You can change the print settings temporarily
for the next printing.
These settings are temporary, and the
machine returns to its default settings
3 minutes after printing, unless you have set
the Mode Timer to 2 minutes or less. (See
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
Note
You can save the print settings you use
most often by setting them as the default.
When a memory card (Memory Stick™,
Memory Stick PRO™, Memory Stick Duo™,
Memory Stick PRO Duo™, SD or SDHC)
containing DPOF information is put into your
machine, you can print the chosen image
easily.
1
001
Press Start
a Make sure you have put the memory
Print Quality
8
card in the proper slot.
Photo
Press
(PHOTO CAPTURE). The
Paper Type
Paper Size
machine will ask you if you want to use
DPOF settings.
b Press 1 to choose Yes.
1
No. of prints
(For View Photo(s))
c Do one of the following:
You can see the total number of photos that will
be printed.
Change the print settings. (See
(For Print All Photos, Print Photos)
You can see the number of copies of each
photo that will be printed.
If you do not want to change any
settings, press Color Start to print.
(For DPOF printing) This does not appear.
Note
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support Web site or accompanying
documentation.
33
Chapter 8
Paper and print size
8
Print Quality
8
a Press a or b to choose Paper Size.
Press OK.
a Press a or b to choose
Print Quality.
Press OK.
b Press a or b to choose the paper size
you are using, 4"x 6", 5"x 7",
Letter or A4.
b Press a or b to choose Normal or
Photo.
Press OK.
Press OK.
c If you chose Letter or A4, press a or b
to choose the Print Size.
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
Paper options
8
Example: Printed position for Letter paper
1
2
3
3"x 4"
3.5"x 5"
4"x 6"
Paper Type
8
a Press a or b to choose Paper Type.
Press OK.
b Press a or b to choose the paper type
you are using, Plain Paper,
Inkjet Paper, Brother BP71,
Brother BP61 or Other Glossy.
Press OK.
4
5
6
Max. Size
5"x 7"
6"x 8"
c If you do not want to change additional
settings, press Color Start to print.
d If you do not want to change additional
settings, press Color Start to print.
34
PhotoCapture Center®: Printing photos from a memory card
Adjusting Brightness,
Contrast and Color
Cropping
8
8
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
Brightness
8
The factory setting is On. If you want to print
a Press a or b to choose Brightness.
Press OK.
the whole image, turn this setting to Off.
When you set Cropping to Off, also set
b Press d to make a darker print or press c
to make a lighter print.
Press OK.
a Press a or b to choose Cropping.
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
b Press a or b to choose Off (or On).
Press OK.
Contrast
8
c If you do not want to change additional
settings, press Color Start to print.
You can choose the contrast setting.
Increasing the contrast will make an image
look sharper and more vivid.
Cropping: On
8
a Press a or b to choose Contrast.
Press OK.
8
b Press c to increase the contrast or press
d to decrease the contrast.
Press OK.
Cropping: Off
8
c If you do not want to change additional
settings, press Color Start to print.
35
Chapter 8
Borderless printing
8
Setting your changes as the
new default
8
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
You can save the print settings you use most
often by setting them as the default settings.
These settings will stay until you change
them again.
a Press a or b to choose Borderless.
Press OK.
a Press a or b to choose your new setting.
Press OK.
b Press a or b to choose Off (or On).
Press OK.
Repeat this step for each setting you
want to change.
c If you do not want to change additional
settings, press Color Start to print.
b After changing the last setting, press
a or b to choose Set New Default.
Press OK.
Print Date
8
c Press 1 to choose Yes.
d Press Stop/Exit.
You can print the date if it is already in the
data on your photo. The date will be printed
on the lower right corner. If the data doesn’t
have the date information, you cannot use
this function.
Restoring all settings to the
factory settings
8
a Press a or b to choose Print Date.
Press OK.
You can restore the PhotoCapture settings
Print Quality, Paper Type,
Paper Size, Brightness, Contrast,
Cropping, Borderless, and
b Press a or b to choose On (or Off).
Press OK.
c If you do not want to change additional
settings, press Color Start to print.
Print Date, that you have changed, to the
factory settings.
a Press a or b to choose
Factory Reset.
Press OK.
b Press 1 to choose Yes.
c Press Stop/Exit.
36
PhotoCapture Center®: Printing photos from a memory card
Scan to a memory card
8
How to set a new default
8
You can save the Scan to Media settings
(Quality and File Type) you use most
often by setting them as the default settings.
These settings will stay until you change
them again.
a Press
(SCAN).
b Press a or b to choose
Scan to Media.
Press OK.
c Press a or b to choose
Set New Default. Press OK and 1 to
choose Yes.
d Press Stop/Exit.
8
How to reset to the factory
settings
8
You can restore all the Scan to Media settings
(Quality and File Type), that you have
changed, to the factory settings.
a Press
(SCAN).
b Press a or b to choose
Scan to Media.
Press OK.
c Press a or b to choose
Factory Reset. Press OK and 1 to
choose Yes.
d Press Stop/Exit.
37
Routine maintenance
A
A
b Wipe the outside of the machine with a
dry, lint-free soft cloth to remove dust.
Cleaning and checking
the machine
A
Cleaning the outside of the
machine
A
IMPORTANT
• Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
c Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
• DO NOT use cleaning materials that
contain ammonia.
d Wipe the inside and outside of the paper
tray with a dry, lint-free soft cloth to
remove dust.
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
Clean the outside of the machine as
follows:
A
a Pull the paper tray (1) completely out of
the machine.
1
e Close the output paper tray cover and
put the output paper tray firmly back in
the machine.
38
Routine maintenance
Cleaning the scanner
A
Note
In addition to cleaning the scanner glass
and glass strip with a non-flammable glass
cleaner, run your finger tip over the glass
to see if you can feel anything on it. If you
feel dirt or debris, clean the glass again
concentrating on that area. You may need
to repeat the cleaning process three or
four times. To test, make a copy after each
cleaning attempt.
a Lift the document cover (1). Clean the
scanner glass (2) and the white plastic
(3) with a soft lint-free cloth moistened
with a non-flammable glass cleaner.
1
3
i
2
When there is a
spot of dirt or
correction fluid
on the glass strip
the printed
After the glass
strip is cleaned
the vertical line is
gone.
b (MFC-J410W and MFC-J415W only)
In the ADF unit, clean the white bar (1)
and the glass strip (2) with a lint-free
cloth moistened with a non-flammable
glass cleaner.
sample shows a
vertical line.
A
1
2
39
Cleaning the machine’s
printer platen
Cleaning the paper pick-up
rollers
A
A
a Pull the paper tray completely out of the
CAUTION
machine.
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen to avoid electrical shock.
b Unplug the machine from the AC power
outlet and open the Jam Clear Cover (1)
at the back of the machine.
a Lift the scanner cover until it locks
securely in the open position.
b Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a dry, soft lint-free
cloth.
1
c Clean the Paper Pick-up Rollers (1) with
isopropyl alcohol on a cotton swab.
1
1
d Close the Jam Clear Cover.
Make sure the cover is closed properly.
e Put the paper tray firmly back in the
machine.
f Re-connect the power cord.
40
Routine maintenance
Cleaning the print head
A
Checking the print quality
A
To maintain good print quality, the machine
will automatically clean the print head when
needed. You can start the cleaning process
manually if there is a print quality problem.
If faded or streaked colors and text appear on
your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics or
blank text on your printed pages. You can
clean Black only, three colors at a time
(Cyan/Yellow/Magenta), or all four colors at
once.
a Press Menu.
b Press a or b to choose Ink.
Press OK.
c Press a or b to choose Test Print.
Press OK.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
d Press a or b to choose
Print Quality.
Press OK.
IMPORTANT
DO NOT touch the print head. Touching
the print head may cause permanent
damage and may void the print head's
warranty.
e Press Color Start.
The machine begins printing the Print
Quality Check Sheet.
f Check the quality of the four color blocks
a Press Menu.
on the sheet.
A
b Press a or b to choose Ink.
Press OK.
g The LCD asks you if the print quality is
OK.
Do one of the following:
c Press a or b to choose Cleaning.
Press OK.
If all lines are clear and visible, press
1 (Yes) to finish the Print Quality
d Press a or b to choose Black, Color or
All.
If you can see missing short lines as
shown below, press 2 to choose No.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to the Ready Screen
automatically.
OK
Poor
Note
If you clean the print head at least five
times and the print has not improved, try
installing a new Genuine Brother Brand
replacement ink cartridge for each
problem color. Try cleaning the print head
again up to five more times. If the print has
not improved call Brother Customer
Service. (See Brother numbers on page i
in the Basic User’s Guide.)
h The LCD asks you if the print quality is
OK for black and three colors.
Press 1 (Yes) or 2 (No).
i The LCD asks you if you want to start
cleaning.
Press 1 (Yes).
The machine starts cleaning the print
head.
41
j After cleaning is finished, press
Color Start.
Checking the print alignment
A
The machine starts printing the Print
Quality Check Sheet again. Return to
You may need to adjust the print alignment
after transporting the machine if your printed
text becomes blurred or images become
faded.
k Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
color.
a Press Menu.
b Press a or b to choose Ink.
Press OK.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call Brother Customer Service. (See
Brother numbers on page i in the Basic
User’s Guide.)
c Press a or b to choose Test Print.
Press OK.
d Press a or b to choose Alignment.
Press OK.
e Press Black Start or Color Start.
The machine starts printing the
Alignment Check Sheet.
IMPORTANT
f Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
DO NOT touch the print head. Touching
the print head may cause permanent
damage and may void the print head's
warranty.
g Do one of the following:
If the number 5 samples of both the
600 dpi and 1200 dpi test prints are
the best matches, press 1 (Yes) to
finish the Alignment Check and go to
Note
If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
i
h For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
i For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
j Press Stop/Exit.
42
Routine maintenance
Checking the ink volume
A
Packing and shipping
the machine
A
Although an ink volume icon appears on the
LCD, you can use the Menu key to see a
large graph showing the ink that is left in each
cartridge.
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, any damage that may occur in
transit may not be covered by your warranty.
a Press Menu.
b Press a or b to choose Ink.
Press OK.
IMPORTANT
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noise has stopped. Not
allowing the machine to finish this parking
process may lead to print problems and
possible damage to the print head.
c Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
d Press Stop/Exit.
Note
You can check the ink volume from your
computer. (See Printing for Windows® or
Printing and Faxing for Macintosh in the
Software User’s Guide.)
a Open the ink cartridge cover.
b Press the ink release levels to release
the ink cartridges and then take out the
ink cartridges. (See Replacing the ink
cartridges in appendix A in the Basic
User’s Guide.)
A
c Install the green protective part and then
close the ink cartridge cover.
43
d Lift the machine from the front and hook
the tab of the green protective part into
the keyed opening (1) on the bottom of
the paper tray. Then latch the protective
part over the raised portion of the paper
tray (2).
IMPORTANT
• Make sure that the plastic tabs on both
sides of the green protective part (1) have
securely clicked into place (2).
2
1
2
• If you are not able to find the green
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either
the green protective part or the ink
cartridges in position. Shipping without
them will cause damage to your machine
and may void your warranty.
1
e Unplug the machine from the telephone
wall jack and take the telephone line
cord out of the machine.
f Unplug the machine from the AC power
outlet.
g Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
44
Routine maintenance
j Pack the machine and the printed
materials in the original carton with the
original packing material as shown
below. Do not pack the used ink
cartridges in the carton.
h Lift the scanner cover ( ) to release the
lock. Gently push the scanner cover
support down ( ) and close the
scanner cover ( ) using both hands.
1
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your “Exchange” machine.
3
2
i Wrap the machine in the bag.
A
k Close the carton and tape it shut.
45
Glossary
B
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
Communication error (Comm. Error)
The document can be placed in the ADF
and scanned one page at a time
automatically.
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
Auto Reduction
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Reduces the size of incoming faxes.
Automatic Redial
Contrast
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Beeper Volume
Distinctive Ring
Volume setting for the beep when you
press a key or make an error.
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Density
Changing the Density makes the whole
image lighter or darker.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Easy Receive
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall jack.
46
Glossary
External telephone
Innobella™
Innobella™ is a range of genuine
A telephone that is plugged into the EXT.
jack of your machine.
consumables offered by Brother. For best
quality results Brother recommends
Innobella™ Ink and Paper.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
LCD (Liquid Crystal Display)
The LCD screen on the machine that
shows interactive messages during On-
Screen Programming and shows the date
and time when the machine is idle.
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
Manual fax
Fax tones
You can lift the handset of the external
telephone or you can press Hook to hear
the receiving fax machine answer before
you press Black Start or Color Start to
begin sending.
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Menu mode
Programming mode for changing your
machine's settings.
B
OCR (optical character recognition)
Fine resolution
ScanSoft™ PaperPort™11SE with OCR
or Presto! PageManager software
application converts an image of text to
text you can edit.
Resolution is 203 196 dpi. It is used for
small print and graphs.
Gray Scale
The shades of gray available for copying,
scanning and faxing photographs.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Group number
A combination of Speed Dial numbers that
are stored in a Speed Dial location for
Broadcasting.
Pause
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
Speed Dial numbers. Press
Redial/Pause as many times as needed
for longer pauses.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the Basic User's
Guide with you.
47
PhotoCapture Center®
Search
An electronic, numerical or alphabetical
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
listing of stored Speed Dial and Group
numbers.
Speed Dial
A pre-programmed number for easy
Photo resolution (B&W only)
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
dialing. You must press
(Speed Dial),
the two digit code, and Black Start or
Color Start to start the dialing process.
Pulse (Canada only)
Standard resolution
A form of rotary dialing on a telephone
line.
203 97 dpi. It is used for regular size text
and quickest transmission.
Quick Dial List
Station ID
A listing of names and numbers stored in
Speed Dial memory, in numerical order.
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Real Time Transmission
When memory is full, you can send faxes
in real time.
Super Fine resolution (B&W)
392 203 dpi. Best for very small print
and line art.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
TAD (telephone answering device)
You can connect an external telephone
answering device or answering machine
to the EXT. jack of your machine.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Telephone Answer Code
(For Fax/Tel mode only)
Ring Delay
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Temporary settings
Volume setting for the machine's ring.
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Tone
A form of dialing on the telephone line
used for touch-tone telephones.
Scan to Media
You can scan a black & white or color
document into a memory card. Black &
white images can be in TIFF or PDF file
format and color images can be in PDF or
JPEG file format.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for the last fax sent, that shows its
date, time and number.
48
Glossary
User Settings
A printed report that shows the current
settings of the machine.
WLAN Report
A printed report that shows the result of
the WLAN Connection.
B
49
Index
C
A
F
Access codes, storing and dialing ............19
Apple Macintosh
Fax, from PC
See Software User's Guide.
See Software User's Guide.
Fax, stand-alone
receiving
Broadcasting ..................................... 11
from memory (Dual Access) .............. 10
Real Time Transmission .................... 12
B
Broadcasting ............................................11
C
Setting up your area code .....................16
Canceling
Cleaning
Connecting
G
two-line external TAD or telephone .......17
ControlCenter
See Software User's Guide.
Copy
I
enlarge/reduce ......................................26
page layout (N in 1) ...............................27
set new default ......................................29
sort (ADF only) ......................................28
Ink cartridges
J
Jacks
EXT
D
L
Dialing
access codes and credit card
LCD (Liquid Crystal Display)
50
Presto! PageManager
M
See Software User's Guide. See also Help
in the Presto! PageManager application.
Print
checking quality .................................... 41
Printing
Macintosh
See Software User's Guide.
Manual
transmission ..........................................10
Mode, entering
See Software User's Guide.
Q
N
Quick Dial
Network
Access codes and credit card
Broadcasting ........................................ 11
using Groups ..................................... 11
Group dial
Printing
See Network User's Guide.
Scanning
See Software User's Guide.
setting up Groups for Broadcasting ... 21
Speed Dial
O
setting up from Caller ID history ........ 20
P
PaperPort™11SE with OCR
R
Reducing
See Software User's Guide. See also Help
in the PaperPort™11SE application.
PhotoCapture Center®
from PC
Remote Setup
See Software User's Guide.
C
how to print ........................................... 24
Network Configuration .......................... 24
User Settings ........................................ 24
Resolution
See Software User's Guide.
Print settings
Borderless ..........................................36
Brightness ..........................................35
Paper type & size ...............................34
Return to factory setting .....................36
Printing
Scan to Media
memory card ......................................37
51
S
Scanning
See Software User's Guide.
Speed Dial
T
TAD (telephone answering device),
with two-line jack ...................................17
Telephone line
roll over lines .........................................16
Troubleshooting
checking ink volume ..............................43
TX Lock
V
Volume, setting
W
Windows®
See Software User's Guide.
Wireless Network
See Quick Setup Guide and Network
User's Guide.
52
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
These machines are made for use in the USA and Canada only. We cannot recommend using
them overseas because it may violate the Telecommunications Regulations of that country and
the power requirements of your multi-function center may not be compatible with the power
available in foreign countries. Using USA or Canada models overseas is at your own risk and
may void your warranty.
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