Booklet (For MFC-8640D, MFC-8840D,
2000/XP) .......................................................... 2-20
PreScanning to crop a portion you want to
ii
Using the scan key (For USB or Parallel interface
Using ScanSoft® PaperPort® 9.0SE and
ScanSoft® OmniPage® OCR lets you convert
image text into text you can edit...........................3-23
How to Uninstall PaperPort® 9.0SE and
How to turn off the AutoLoad feature in
PC-FAX (For MFC-8440, MFC-8640D, MFC-8840D
DEVICE SETTING (For MFC-8440, MFC-8640D,
iii
PC-FAX (For MFC-8440, MFC-8640D, MFC-8840D
DEVICE SETTING (For MFC-8440, MFC-8640D,
(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only).... 5-1
(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) 6-1
Sending a file as a PC-FAX using the Facsimile
Sending a file as a PC-FAX using the Simple
iv
Using the Brother printer driver with your Apple®
Using the Brother Printer Driver with Your Apple®
Sending a fax from your Macintosh® application
MFC-8840DN only)......................................................7-14
Drag a vCard from the Mac OS® X Address Book
Using the Brother TWAIN scanner driver with your
Macintosh®...................................................................7-20
How to turn off the AutoLoad feature in
DEVICE SETTINGS (For MFC-8440, MFC-8640D,
v
DEVICE SETTINGS (For MFC-8440, MFC-8640D
MFC Remote Setup (Mac OS® X) (For MFC-8440,
2000 Professional and XP only) ......................................... 8-1
Scan to E-mail (E-mail server) (For MFC-8440,
MFC-8640D, MFC-8840D and MFC-8840DN only) ............. 9-1
Sending a Network PC-FAX from your Macintosh®
application .............................................................. 9-5
vi
Using the machine as a
printer
1
Using the Brother printer driver
A Printer Driver is software that translates data from the format used
by a computer into the format required by a particular printer, using
a printer command language or page description language.
The printer drivers are on the CD-ROM we have supplied. Install the
drivers first by following the Quick Setup Guide. Also, the latest
printer driver can be downloaded from the Brother Solutions Center
at:
Windows® Printing
The dedicated printer driver and TrueType™ compatible fonts for
Microsoft® Windows® 98/98SE/Me/2000 Professional/XP and
Windows NT® workstation 4.0 are available on the CD-ROM
supplied with your machine. You can install them easily into your
Windows® system using our installer program. The driver supports
our unique compression mode to enhance printing speed in
Windows® applications, and allows you to set various printer
settings, including economy printing mode and custom paper size.
Popular Printer Emulation Support
The machine supports HP LaserJet (PCL level 6) and BR-Script 3
(PostScript® 3™) printer emulation mode. If you use DOS application
software, you can use HP LaserJet (PCL level 6) and BR-Script 3
(PostScript® 3™) emulation mode for printer operations.
1 - 1 USING THE MACHINE AS A PRINTER
How to print your document
When the machine receives data from your computer, it begins
printing by picking up paper from the paper tray. The paper tray can
feed many types of paper and envelopes.
1
From your computer select the Print command.
If your computer is also connected to any other printers, select
Brother MFC-XXXX or DCP-XXXX (USB) Printer (Where
XXXX is your model name) as your printer driver from the Print
or Print Settings menu in your software application, and then
click on OK to begin printing.
2
3
Your computer sends a print command and data to the machine.
The LED blinks in yellow and the machine starts to print.
You can select the paper size and orientation in your application
software.
If your application software does not support your custom paper size,
select the next largest paper size.
Then adjust the print area by changing the right and left margins in
your application software.
USING THE MACHINE AS A PRINTER 1 - 2
Simultaneous printing and faxing
Your machine can print from your computer while scanning the
document into the computer, or while sending/receiving a fax in
memory. (MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN
only) Fax sending will not be stopped during PC printing.
Two-sided printing (Duplex Printing)
The supplied printer driver supports duplex printing. (For more
Automatic Duplex Printing
(For MFC-8640D, MFC-8840D, MFC-8840DN and
DCP-8045D)
In this mode, the machine prints on both sides of A4, Letteror
Legalpaper automatically.
1
2
Open the Properties dialog box in the printer driver.
Select Duplex Printing mode in the Advanced tab, make sure
that ‘Use Duplex Unit’ has been selected, and then click the OK
on both sides of the paper automatically.
■ When you select Use Duplex Unit, HQ 1200 is not
available.
■ If you also want to use Duplex Printing for fax and copy
operations, see To use Automatic Duplexing for fax, copy
and print operations (For MFC-8640D, MFC-8840D,
MFC-8840DN and DCP-8045D) in the User’s Guide.
1 - 3 USING THE MACHINE AS A PRINTER
Manual Duplex Printing
The machine prints all the
even-numbered pages on one
side of the paper first.
Then, the Windows® driver
instructs you (with a pop-up
message) to reinsert the paper.
Before reinserting the paper,
straighten it well, or you may get
a paper jam. Very thin or very
thick paper is not recommended.
We recommend 20 to 24 lb (75 to 90 g/m2) paper.
Face-down output tray
The machine ejects paper with printed surfaces face down into the
output tray in the front of the machine. Unfold the support flap to
support the printed pages.
When printing transparencies, remove each one from the
support flap after it exits the machine.
Support Flap
with Extension
USING THE MACHINE AS A PRINTER 1 - 4
Printing on plain paper
The manual feed tray (For MFC-8440 and DCP-8040)
The machine automatically turns on the Manual Feed mode
when you put paper in the manual feed tray.
1
Select the Paper Size, Media Type, Paper Source, and other
settings in the printer driver.
Media Type: Plain Paper
Paper Source: Manual
2
3
Send the print data to the machine.
Open the manual feed tray. Slide the paper guides to fit the
paper size.
4
Using both hands put paper in the manual feed tray until the
front edge of the paper touches the paper feed roller and the
machine grips the paper.
■ Make sure that the paper is straight and in the proper
position on the manual feed tray. If it is not, the paper may
not be fed properly, resulting in a skewed printout or a paper
jam.
■ Do not put more than one piece of paper in the manual feed
tray at any one time, or it may cause a jam.
5
After the printed page comes out of the machine, put in the next
sheet of paper as in Step 4 above. Repeat for each page that
you want to print.
1 - 5 USING THE MACHINE AS A PRINTER
The MP tray
(For MFC-8640D, MFC-8840D, MFC-8840DN and
DCP-8045D)
1
Select the Paper Size, Media Type, Paper Source, and other
settings in the printer driver.
Media Type: Plain Paper
Paper Source: MP Tray
2
3
4
Open the MP tray and lower it gently.
Pull out the MP tray support flap.
When loading paper in the MP tray, make sure it touches the
back of the tray.
Paper-guide
Release Lever
Make sure that the paper is straight and in the proper position
on the MP tray. If it is not, the paper may not be fed properly,
resulting in a skewed printout or a paper jam.
5
6
While pressing the paper-guide release lever, slide the paper
guide to fit the paper size.
When you put paper in the MP tray, please remember the
following:
■ The side to be printed on must be face up.
■ During printing, the inside tray rises to feed paper into the
machine.
■ Put the leading edge (top of the paper) in first and push it
gently into the tray.
Send the print data to the machine.
USING THE MACHINE AS A PRINTER 1 - 6
Printing on thicker paper and card stock
When the back output tray is pulled down, the machine has a straight
paper path from the manual feed tray or the MP tray through to the
back of the machine. Use this paper feed and output method when
you want to print on thicker paper or card stock.
The manual feed tray (For MFC-8440 and DCP-8040)
1
Select the Paper Size, Media Type, Paper Source, and other
settings in the printer driver.
Media Type: Thick paper or Thicker paper
Paper Source: Manual
2
Open the back output tray.
3
4
Open the manual feed tray. Slide the paper guides to fit the
paper size.
Using both hands put the paper in the manual feed tray until the
front edge of the paper touches the paper feed roller and the
machine grips the paper.
■ Make sure that the paper is straight and in the proper
position in the manual feed tray. If it is not, the paper may not
be fed properly, resulting in a skewed printout or a paper
jam.
■ Do not put more than one piece of paper in the manual feed
tray at any one time, or it may cause a jam.
5
Send the print data to the machine.
1 - 7 USING THE MACHINE AS A PRINTER
6
7
After the printed page comes out of the machine, put in the next
sheet of paper as in Step 4 above. Repeat for each page that
you want to print.
When you have finished the print job, close the back output tray.
Caution
Remove each sheet immediately after printing. If you allow the
sheets to stack, you may cause the machine to jam or curl the paper.
USING THE MACHINE AS A PRINTER 1 - 8
The multi-purpose tray (MP tray)
(For MFC-8640D, MFC-8840D, MFC-8840DN and
DCP-8045D)
1
Select the Paper Size, Media Type, Paper Source, and other
settings in the printer driver.
Media Type: Thick paper or Thicker paper
Paper Source: MP Tray
2
Open the back output tray, and then unfold the face-up output
tray support if necessary.
3
4
5
Open the MP tray and lower it gently.
Pull out the MP tray support flap.
When putting paper in the MP tray, make sure it touches the
back of the tray.
Make sure that the paper is straight and in the proper position in
the MP tray. If it is not, the paper may not be fed properly,
resulting in a skewed printout or a paper jam.
6
While pressing the paper-guide release lever, slide the paper
guide to fit the paper size.
1 - 9 USING THE MACHINE AS A PRINTER
When you put paper in the MP tray, please remember the
following;
■ During printing, the inside tray rises to feed paper into the
machine.
■ The side to be printed on must be face up.
■ Put the leading edge (top of the paper) in first and push it
gently into the tray.
7
8
Send the print data to the machine.
When you have finished the print job, close the back output tray.
Caution
Remove each sheet immediately after printing. Stacking the sheets
may cause a paper jam or the paper to curl.
USING THE MACHINE AS A PRINTER 1 - 10
Printing on envelopes
To print on envelopes use manual feed tray or multi-purpose tray.
■ The machine automatically turns on the Manual Feed mode
when you put paper in the manual feed tray.
■ All sides should be properly folded without any wrinkles or
creases.
1
Select the Paper Size, Media Type, Paper Source, and other
settings in the printer driver.
Media Type: Envelope, Env.thin or Env.thick
For MFC-8440 and DCP-8040:
2
Open the back output tray.
3
Open the manual feed tray. Slide the paper guides to fit the
envelope size.
If envelopes are creased after they have been printed:
At the back of the machine, open the back output tray and push
down the blue tabs at the left and right hand sides (as shown in
the figure on the next page). When you have finished printing
your envelopes, close the back output tray to reset the two blue
tabs back to their original position.
1 - 11 USING THE MACHINE AS A PRINTER
4
Using both hands put the envelope in the manual feed tray until
the front edge of the envelope touches the paper feed roller.
Hold the envelope in this position until the machine
automatically feeds it in for a short distance, and then let go of
the envelope.
■ Make sure the envelope is straight as you insert it in the
manual feed tray. If it is not, the envelope may not be fed
properly, resulting in a skewed printout or a jam.
■ Do not put more than one envelope in the manual feed tray
at any one time, or it may cause a jam.
■ Put the envelope in the manual feed tray, making sure that
the side to be printed on is face up in the tray.
USING THE MACHINE AS A PRINTER 1 - 12
5
After the printed envelope comes out of the machine, the
machine will wait until you put in the next envelope. Repeat Step
4 for each envelope you want to print.
6
7
Send the print data to the machine.
After you finish the print job, close the back output tray.
For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D:
2
Open the back output tray, and then unfold the face-up output
tray support if necessary.
3
4
Open the MP tray and lower it gently.
Pull out the MP tray support flap.
If envelopes are creased after they have been printed:
At the back of the machine, open the back output tray and push
down the blue tabs at the left and right hand sides (as shown in
the figure on the next page). When you have finished printing
your envelopes, close the back output tray to reset the two blue
tabs back to their original position.
1 - 13 USING THE MACHINE AS A PRINTER
5
Put the envelopes in the MP tray so that they touch the back of
the tray. Do not put more than 3 envelopes in the MP tray at any
one time, or it may cause a jam.
Make sure that the envelopes are neatly stacked and in the
proper position in the MP tray. If they are not, the envelopes may
not be fed properly, resulting in a skewed printout or a jam.
USING THE MACHINE AS A PRINTER 1 - 14
6
Press and slide the paper-width guide to fit the envelope size.
When you put envelopes in the MP tray, please remember the
following:
■ During printing, the inside tray rises to feed envelopes into
the machine.
■ The side to be printed on must be face up.
■ Put the leading edge (top of the envelope) in first and push
it gently into the tray.
7
8
Send the print data to the machine.
After you finish the print job, close the back output tray.
1 - 15 USING THE MACHINE AS A PRINTER
Printer operation keys
Job Cancel
You can clear data from the memory.
Secure key
Secured data is password protected. Only those people that know
the password will be able to print the data. The machine will not print
secure data until the password is entered. After the document is
printed, the data will be cleared from the memory. To use this
function, you need to set your password in the printer driver dialog
The Secure Key function is not available when using the Brother
BR-Script driver.
1
Press Secure.
—OR—
The LCD displays No Data!if there is no secured data in the
memory.
2
3
4
Press
user name.
or
to select the
Secure Print
User?
■ MIKE
Press Set. The LCD displays job
selections.
■ ANDY
Select ■■ & Set
Press
job.
or
to select the
Secure Print
Job?
■ Test1
Press Set. The LCD prompts you
to enter your four-digit password.
■ Test2
Select ■■ & Set
Enter your password using the
control panel.
Secure Print
Test1
Press Set.
Password:XXXX
Enter & Set Key
USING THE MACHINE AS A PRINTER 1 - 16
5
Press
or
to select Print.
Press Set. The machine prints the data.
—OR—
If you want to delete the secured data press
or
to
select Delete.
Press Stop/Exit.
■ If you turn the power switch Off, the secured data saved in
memory will be cleared.
■ After you print the secured data it will be cleared from
memory.
Setting the Emulation Selection
The LCD screen shown in this section is from MFC-8440,
MFC-8640D, MFC-8840D and MFC-8840DN.
This machine has an Automatic Emulation Selection function. When
the machine receives information from the PC, it automatically
chooses the emulation mode. This function has been set at the
factory to AUTO.
You can change the default emulation mode manually by using the
control panel.
1
2
3
Press Menu, 4, 1.
(For DCP-8040 and DCP-8045D,
press Menu, 3, 1)
41.Emulation
■
Auto
HP LaserJet
BS-Script 3
■
Select ■■ & Set
Press
or
to select Auto,
HP Laser Jetor BR-Script3.
Press Set.
Press Stop/Exit.
Try this function with your application software or network
server. If the function does not work properly, either select the
required emulation mode manually using the machine panel
buttons or use the emulation selection commands in your
software.
1 - 17 USING THE MACHINE AS A PRINTER
Printing the Internal Font List
You can print a list of the machine’s internal (or resident) fonts to see
how each font looks before you select it.
1
Press Menu, 4, 2, 1.
(For DCP-8040 and DCP-8045D,
42.Print Options
1.Internal Font
press Menu, 3, 2, 1)
Press Start. The machine prints
Press Start
2
3
the list.
Press Stop/Exit.
Printing the Print Configuration List
You can print a list of current printer settings.
1
Press Menu, 4, 2, 2.
(For DCP-8040 and DCP-8045D,
42.Print Options
2.Configuration
press Menu, 3, 2, 2)
Press Start. The machine prints
Press Start
2
3
the settings.
Press Stop/Exit.
Restoring factory default settings
You can return the machine to the original factory settings. Fonts and
macros in the temporary settings are cleared.
1
Press Menu, 4, 3.
(For DCP-8040 and DCP-8045D,
press Menu, 3, 3)
Press 1 to restore the factory
43.Reset Printer
■
■
1.Reset
2.Exit
Select ■■ & Set
2
settings
—OR—
Press 2 to exit without making a change.
Press Stop/Exit.
3
■ Only the printer settings will be returned to the original
factory settings.
■ The LCD screens shown on this page are from MFC-8440,
MFC-8640D, MFC-8840D and MFC-8840DN.
USING THE MACHINE AS A PRINTER 1 - 18
Printer driver settings
2
(Windows® Only)
Printer driver settings
You can change the following printer settings when you print from
your computer:
■ Media Type
■ Multiple Page
■ Duplex
■ Watermark*1*2
■ Scaling*2
■ Print Date & Time*1*2
■ Quick Print Setup*1*2
■ Secure Print*1
*1 These settings are not available with the BR-script driver.
*2 These settings are not available with the Universal printer driver.
How to access the printer driver
settings
1
2
Select Print from the File menu in your application software.
Select Brother XXX-XXXX (USB) Printer (Where XXX-XXXX is
your model name) as your printer and click Preferences for
Windows® 2000/XP (Properties for Windows® 98/98SE and
Me, Document Default for Windows NT® 4.0). The Printing
Preferences dialog box will appear.
2 - 1 PRINTER DRIVER SETTINGS
■ The way you access the printer driver settings depends on
your operating system and software applications.
■ The screens shown in this chapter are from Windows® XP.
The screens on your computer may vary depending on your
Windows Operating System.
■ Some descriptions in this chapter are based on the
MFC-8840D. These descriptions also apply to the
MFC-8440, MFC-8640D, MFC-8840D, MFC-8840DN,
DCP-8040 and DCP8045D.
PRINTER DRIVER SETTINGS 2 - 2
Features in the Brother Native Driver
The Brother Native driver is a printer driver developed exclusively by
Brother, this driver includes more features than the Microsoft®
Windows® Universal printer driver.
Basic tab
1
2
3
4
1
Select the Paper Size, Multiple Page, Border Line (if any) and
Orientation.
2
3
4
Select number of Copies and Media Type.
Select Paper Source (First Page and Other Pages).
Auto Select allows the printer driver to select a suitable tray for
Paper Size automatically. You can set the paper size for each
To return to the default settings, click the Default button.
2 - 3 PRINTER DRIVER SETTINGS
Paper Size
From the drop-down box select the Paper Size you are using.
Multiple Page
The Multiple Page selection can reduce the image size of a page
allowing multiple pages to be printed on one sheet of paper or
enlarging the image size for printing one page on multiple sheets of
paper.
Ex. 4 in 1
Ex. 1 in 2 × 2 pages
Border Line
When printing multiple pages on one sheet with the Multiple Page
feature you can select to have a solid border, dash border or no
border around each page on the sheet.
Orientation
Orientation selects the position of how your document will be printed
(Portrait or Landscape).
Portrait
Landscape
PRINTER DRIVER SETTINGS 2 - 4
Copies
The copies selection sets the number of copies that will be printed.
Collate
With the Collate check box selected, one complete copy of your
document will be printed and then repeated for the number of copies
you selected. If the Collate check box is not selected, then each
page will be printed for all the copies selected before the next page
of the document is printed.
Collate box checked
Collate box not checked
Media Type
You can use the following types of media in your machine. For the
best print quality, select the type of media that you wish to use.
Plain Paper
Thin Paper
Transparencies
Envelopes
Env. Thick
Env. Thin
Thick Paper
Thicker Paper
Bond Paper
■ When using ordinary plain paper (19 to 25 lb), select Plain
Paper. When using heavier weight paper, or rough paper
select Thick Paper or Thicker Paper. For bond paper,
select Bond Paper, for OHP transparencies, select
Transparencies.
■ When you use envelopes, select Envelopes. If the toner is
not fixed to the envelope correctly when Envelopes has
been selected, select Env. Thick. If the envelope is
crumpled when Envelopes has been selected, select Env.
Thin.
2 - 5 PRINTER DRIVER SETTINGS
Advanced tab
1
2
3
4
5
To return to the default settings, click the Default button.
Change the tab settings by selecting one of the following icons:
1 Print Quality
2 Duplex
3 Watermark
4 Page Setting
5 Device Options
Print Quality
Resolution
You can select from the following resolutions:
■ HQ 1200
■ 600 dpi
■ 300 dpi
When you select Use Duplex Unit, HQ 1200 is not available.
PRINTER DRIVER SETTINGS 2 - 6
Toner Save
You can save running costs by turning on the Toner Save Mode,
which reduces the print density.
Print Setting
For Windows® 98/98SE/Me
Print Setting is used for optimizing your print quality for the type of
original being printed (Photos, Graphics or Scanned Images). When
you choose Auto (Recommended), the printer automatically prints
with the most suitable print settings.
With the Print Setting set to Manual, you can change the Brightness,
Contrast and Graphics Quality options manually.
For Windows® 2000/XP/NT® WS 4.0
■ Check Use Printer Halftone to print using Halftone.
■ Check Use System Halftone to print using Halftone of the
system. To change the setting, press Setting.
■ If the halftone cannot be printed correctly, check Improve gray
printing.
2 - 7 PRINTER DRIVER SETTINGS
Duplex Printing
Choosing the Duplex Printing icon displays the Duplex features
available.
Use Duplex Unit
(For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D)
Check the Duplex box and then select Use Duplex Unit. In this
mode the machine prints on both sides of the paper automatically.
Manual Duplex
Check the Duplex box and then select Manual Duplex. In this mode,
the machine prints all the even numbered pages first. Then the
printer driver stops and shows the instructions required to re-install
the paper. When you click OK the odd numbered pages are printed.
Duplex Type
You can select Duplex Type. There are six types of duplex
directions available for each orientation.
Flip on Left Edge
Flip on Right Edge
Flip on Top Edge
Flip on Bottom Edge
Flip on Top Edge (No Reverse)
Flip on Bottom Edge (No Reverse)
PRINTER DRIVER SETTINGS 2 - 8
Binding Offset
Check the Binding Offset option, you can specify the offset value of
the binding side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm].
Watermark
You can place a logo or text into your document as a Watermark.
You can select one of the preset Watermarks, or you can use a
bitmap file or text file that you have created.
Check Use Watermark, and then select the watermark you want to
use.
In background
Check In background to print the watermark image in the
background of your document. If this feature is not checked then the
Watermark will be printed on top of your document.
In Outline Text
(Windows® 2000 Professional/XP/NT® 4.0 Only)
Check In Outline Text if you only want to print an outline of the
watermark.
2 - 9 PRINTER DRIVER SETTINGS
Print Watermark
The Print Watermark feature offers the following print choices:
■ On all pages
■ On first page only
■ From second page
■ Custom
■ Apply from second copy (collate only)
(For Windows® 2000/XP/Windows NT® 4.0)
Watermark Setting
You can change the Watermark’s size and position on the page by
selecting the Watermark, and clicking the Edit button. If you want to
add a new Watermark, click the New button, and then select Text or
Bitmap in the Watermark Style.
■ Title
You can select the CONFIDENTIAL, COPY or DRAFT as the
standard title or enter a title you like in the field.
■ Watermark Text
Enter your Watermark text into the Text Box, and then select the
Font, Size, Darkness and Style.
■ Watermark Bitmap
Enter the file name and location of your bitmap image in the File
box, or Browse for the file location. You can also set the scaling
size of the image.
PRINTER DRIVER SETTINGS 2 - 10
■ Position
This setting offers you the control for where the Watermark is to
be positioned on the page.
Page Setting
You can change the print size of your document with the Scaling
feature.
■ Check Off if you want to print the document as it appears on your
screen.
■ Check Fit to Paper Size, if your document has an unusual size,
or if you have only the standard size paper.
■ Check the Free box if you want to manually reduce or enlarge the
output.
■ You can also use the Mirror Print or Reverse Print feature for
your page setting.
2 - 11 PRINTER DRIVER SETTINGS
Device Options
Lets you set the following Printer Functions:
Secure Print
Secure documents are documents that are password protected
when they are sent to the machine. Only the people who know the
password will be able to print them. Since the documents are
secured at the machine, you must use the control panel of the
machine (with the password) to print them.
To send a secured document:
1
Select Secure Print from Printer Function and check Secure
Print.
2
3
Enter your password, user name and job name and click OK.
You must print the secured documents from the control panel of
To delete a secured document:
You need to use the control panel of the machine to delete a
You can store up to 8 MB of secured data in the machine's
memory.
PRINTER DRIVER SETTINGS 2 - 12
Quick Print Setup
The Quick Print Setup feature allows you to quickly select driver
settings. To view setting, simply click your mouse button on the task
tray
icon. This feature can be set to ON or OFF from the Device
Options section.
The factory setting is OFF.
2 - 13 PRINTER DRIVER SETTINGS
Administrator (For Windows® 98/98SE/Me Users Only)
The administrator selection permits the Copy, Scaling and
Watermark features to be locked and password protected.
Record your password and keep it in a safe place for future
reference. If you forget your password these settings can not be
accessed.
PRINTER DRIVER SETTINGS 2 - 14
Print Date & Time
When enabled the Print Date and Time feature will automatically
print the date and time from your computers system clock on your
document.
Click the Setting button to change the Date and Time Format. You
can change the Font by clicking the Font button or the Position. To
include a background with the Date and Time select Opaque. When
Opaque is selected you can set the Darkness of the Date and Time
background by changing the percentage.
The Date and Time indicated in the selection box represents the
format that will be printed. The actual Date and Time printed on
your document is automatically retrieved from the settings of
your computer.
2 - 15 PRINTER DRIVER SETTINGS
Accessories tab
The Accessories Tab includes the settings for configuring the
printer driver for the size of paper loaded in each paper source. This
tab also installs any additional options into the driver settings.
Paper Source Setting
To configure the paper size for each paper source, highlight the
source in the Paper Source Setting list. Select the Paper Size from
the pull-down box and click Update. When Auto Select (default
Source Setting to select a tray that matches the Paper Size setting
in the printer driver.
Default Source
The Default Source allows you to choose the paper source that will
be used when the paper size of the document being sent does not
match the Paper Source settings.
Available Options
In order to use the optional 2nd paper
tray, you must install the option in the
driver. Highlight the model number
from the Available Options list and
click Add. The optional tray will then
be listed in the Installed box, Paper
Source Setting list and the screen
illustration will display the 2nd tray.
PRINTER DRIVER SETTINGS 2 - 16
Support tab
The Support tab provides driver version and setting information. In
addition there are links to the Brother Solutions Center and the
Driver Update Web sites.
Click the Support tab to display the following screen:
Brother Solutions Center
The Brother Solutions Center is a Web site offering information
about your Brother product including FAQs (Frequently Asked
Questions), User Guides, Driver Updates and Tips for using your
machine.
Web Update
Web Update checks the Brother web site for updated drivers, and
automatically downloads and updates the printer driver on your
computer.
Check Setting
The Check Setting selection displays a list of your current driver
settings.
2 - 17 PRINTER DRIVER SETTINGS
Features in the PS printer driver
(For Windows®)
The Windows® 98/98SE/Me/2000 Professional/XP and Windows NT®
4.0 utilizes BR-Script 3 (PostScript® 3™ language emulation) driver.
To install the PS driver
If you have already installed the printer driver following the instruction in
the Quick Setup Guide, insert the CD-ROM into the CD-ROM drive on
your PC and click Install MFL-Pro Suite and follow the on-screen
instructions. When the Select Components screen appears, check PS
Printer Driver, and then continue following the on-screen instructions.
If you have not previously installed the driver and software, insert the
CD-ROM into the CD-ROM drive on your PC and click Install
MFL-Pro Suite and follow the on-screen instructions. When the
Connection Type screen appears, select Custom Install and check
the PS Printer Driver. Then continue following on-screen instructions.
■ You can download the latest driver by accessing the Brother
Solutions Center at http://solutions.brother.com
■ The screens in this section are from Windows® XP for
MFC-8840D.
■ The screens on your PC will vary depending on your
Operating System and machine.
Ports tab
Select the port where your printer is connected or the path to the
network printer you are using.
PRINTER DRIVER SETTINGS 2 - 18
Layout tab
If you are using Windows NT® 4.0, Windows® 2000 or XP, you
can access the Layout tab by clicking Printing Preferences...
in the General tab of the Brother MFC-8840D BR-Script3
Properties screen.
You can change the Layout setting by selecting the setting in the
Orientation, Page Order and Page Per Sheet.
Booklet
(For MFC-8640D, MFC-8840D, MFC-8840DN and
DCP-8045D) (For Windows® 2000/XP)
You can print a booklet by selecting Booklet from Pages Per Sheet
list.
PRINTER DRIVER SETTINGS 2 - 20
Advanced Options
If you are using Windows NT® 4.0, Windows® 2000 or XP, you
can access the Brother MFC-8840D BR-Script3 Advanced
Options tab by clicking Advanced... button in the Layout tab or
the Paper/Quality tab.
1
2
3
1
2
3
Select the Paper Size and Copy Count.
Set the Print Quality, Scaling and TrueType Font setting.
You can change settings by selecting the setting in the Printer
Features list:
■ Media Type
■ Toner Save
■ BR-Script Level
PRINTER DRIVER SETTINGS 2 - 22
How to scan using
Windows®
3
■ The scanning operations and drivers will be different
depending on your operating system.
■ The screens shown in this chapter are from MFC-8840D.
For Windows® XP
The machine uses Windows® Imaging Acquisition (WIA) for
In addition to the WIA driver, there is also a TWAIN compliant
scanner driver installed. If you want to use it, you can switch
TWAIN on from the MFC-XXXX or DCP-XXXX (for advanced
user) located in the Start/All Programs/Brother/MFL-Pro
Suite MFC-XXXX, or DCP-XXXX/Enable-Disable
TWAIN/MFC-XXXX or DCP-XXXX (for advanced user) on
For Windows® 98/98SE/Me and 2000 Professional
The machine uses a TWAIN Compliant driver for scanning
For Macintosh®
For ScanSoft® PaperPort® 9.0SE and OmniPage® OCR
Go to Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR
HOW TO SCAN USING WINDOWS® 3 - 1
Scanning a document
(For Windows® XP only)
WIA compliant
Windows® XP uses Windows Image Acquisition (WIA) for scanning
images from the scanner. You can scan images directly into the
PaperPort® 9.0SE viewer that Brother included with your scanner or
you can scan images directly into any other software application that
supports WIA or TWAIN scanning.
How to access the scanner
1
2
Open your software application to scan a document.
The instructions for scanning in this guide are for when you use
ScanSoft® PaperPort® 9.0SE. The steps for scanning from
another application may vary.
Select Scan from the File drop-down menu or click the Scan
button.
The Scan pane appears in the left panel.
3
4
Select the scanner you are using from the Scanner drop-down
list box.
Click Scan.
The Scan dialog box will appear:
3 - 2 HOW TO SCAN USING WINDOWS®
Scanning a document into the PC
There are two ways in which you can scan a whole page. You can
either use the ADF (automatic document feeder) or the Flatbed
scanner glass.
If you would like to scan and then crop a portion of the page after
pre-scanning the document, you will need to use the scanner glass
Scanning a document using the ADF
1
Place the original face up in the ADF (automatic document
feeder).
A
B
C
D
2
Select the Document Feeder from the Paper source
drop-down list box (A).
3
4
5
Select the picture type (B).
Select the Paper size from the drop-down list box (D).
If you require advanced settings, click Adjust the quality of the
scanned picture (C). You can select Brightness, Contrast,
Resolution and Picture Type from the Advanced Properties.
Click the OK button after you choose your settings.
HOW TO SCAN USING WINDOWS® 3 - 3
■ The scanner resolution you can select is up to 1200 × 1200
dpi.
■ For resolutions greater than 1200 dpi, use the Brother
6
To start scanning your document, click the Scan button in the
Scan dialog box.
3 - 4 HOW TO SCAN USING WINDOWS®
PreScanning to crop a portion you want to scan using the
scanner glass
The Preview button is used to preview an image for cropping any
unwanted portions from the image. When you are satisfied with the
preview, click the Scan button from the scanner window to scan the
image.
1
2
Place the original face down on the scanner glass.
Make sure you selected Flatbed in the Paper source pull-down
box (A).
A
B
Scanning area
3
4
Select the picture type (B).
In the Scan dialog box, click the Preview button. The entire
original will be scanned into the PC and will appear in the
scanning area.
5
Select the portion you want to scan by clicking the left mouse
button and dragging it over the area.
Scanning area
HOW TO SCAN USING WINDOWS® 3 - 5
6
If you require advanced settings, click Picture Type from the
Adjust the quality of the scanned picture (C). You can select
Brightness, Contrast, Resolution and Advanced Properties.
Click the OK button after you choose your settings.
C
7
To start scanning your document, click the Scan button in the
Scan dialog box.
This time only the selected area of the original will appear in the
PaperPort® window (or your software application window).
3 - 6 HOW TO SCAN USING WINDOWS®
Brother Scanner Utility
The Brother Scanner Utility is used for configuring the scanner driver
for resolutions greater than 1200 dpi and for changing the paper size.
If you want to set Legal size as the default size, change the setting
using this utility. You must restart your PC for the new settings to take
effect.
To run the utility:
You can run the utility by selecting the Scanner Utility located in the
Start/All Programs/Brother/MFL-Pro Suite XXX-XXXX menu.
If you scan the document at a resolution of greater than 1200
dpi, the file size may be very large. Please make sure that you
have sufficient memory and hard disk space for the size of the
file you are trying to scan. If you do not have enough memory or
hard disk space then your computer may freeze and you could
lose your file.
TWAIN compliant scanner driver for Windows® XP
If you have chosen to use the optional TWAIN Driver supplied for
Windows® XP, follow the description for Windows® 98/98SE/Me and
for instructions on how to turn the Windows® XP TWAIN drivwer ON.)
HOW TO SCAN USING WINDOWS® 3 - 7
Scanning a document
TWAIN compliant
The Brother MFL-Pro Suite software includes a TWAIN compliant
scanner driver. TWAIN drivers meet the standard universal protocol
for communicating between scanners and software applications.
This means that not only can you scan images directly into the
PaperPort® 9.0SE viewer that Brother included with your machine,
but you can also scan images directly into hundreds of other software
applications that support TWAIN scanning. These applications
include popular programs like Adobe® Photoshop®, Adobe®
PageMaker®, CorelDraw® and many more.
3 - 8 HOW TO SCAN USING WINDOWS®
How to access the Scanner
The instructions for scanning in this Guide are for when you use
ScanSoft® PaperPort® 9.0SE.
1
2
3
4
Open the software application (ScanSoft® PaperPort® 9.0SE) to
scan a document.
Select Scan from the File drop-down menu or select the Scan
button. The Scan pane appears in the left panel.
Select the scanner you are using from the Scanner drop-down
list box.
Click Scan.
If the machine is connected via:
Parallel - use 'Brother XXX-XXXX.'
USB - use 'Brother XXX-XXXX USB'
LAN - use 'Brother XXX-XXXX LAN'
The Scanner Setup dialog box will appear:
HOW TO SCAN USING WINDOWS® 3 - 9
Scanning a document into the PC
You can scan a whole page
—OR—
Scan a portion of the page after pre-scanning the document.
Scanning a whole page
1
Place the original face up in the ADF (automatic document
feeder), or face down on the scanner glass.
2
Adjust the following settings, if required, in the Scanner window:
■ Image Type
■ Resolution
■ Scan Type
■ Brightness
■ Contrast
■ Document Size
After you select a document size, you can adjust the scanning
area further by clicking the left mouse button and dragging it.
This is required when you want to crop an image when
scanning.
3
Click the Start button in the scanner window.
When scanning is completed, click Cancel to return to the
PaperPort® 9.0SE window.
3 - 10 HOW TO SCAN USING WINDOWS®
PreScanning to crop a portion you want to scan
The Pre-Scan button is used to preview an image for cropping any
unwanted areas from the image. When you are satisfied with the
preview, click the Start button in the scanner window to scan the
image.
1
Place the original face up in the ADF, or face down on the
scanner glass.
Scanning area
2
3
Select the settings for Image Type, Resolution, Scan Type,
Brightness and Contrast, as needed.
In the Scanner Setup dialog box, click the PreScan button.
The entire original will be scanned into the PC and will appear
in the Scanning Area.
Scanning area
4
Select the portion you want to scan by clicking the left mouse
button and dragging it.
HOW TO SCAN USING WINDOWS® 3 - 11
You can enlarge the portion you selected by pressing
to
to
check it. If you want to select the different portion, use
undo the image.
5
6
Place the original face up in the ADF again, if you used the ADF
in Step 1.
Click Start.
This time only the selected area of the original will appear in the
PaperPort® 9.0SE window (or your software application
window).
7
In the PaperPort® 9.0SE window, use the options available to
refine the image.
3 - 12 HOW TO SCAN USING WINDOWS®
Settings in the Scanner window
Image Type
Select the output image type from Photo, Web or Text. Resolution
and Scan Type will be altered for each default setting.
The default settings are:
Image Type
Resolution
Scan Type
24-bit color
24-bit color
Photo
Web
Select for scanning photo images. 300 x 300 dpi
Select for attaching the scanned
image to web pages.
100 x 100 dpi
200 x 200 dpi
Text
Select for scanning text
documents.
Black & White
Resolution
You can change the scanning resolution from the Resolution drop
down list. Higher resolutions take more memory and transfer time,
but can achieve a finer scanned image. The following table shows
the resolution settings available for each color mode.
Resolution
Black & White /
Gray
(Error Diffusion)
256 color
True Gray /
24 bit color /
24 bit color (Fast)
100 × 100 dpi
150 × 150 dpi
200 × 200 dpi
300 × 300 dpi
400 × 400 dpi
600 × 600 dpi
1200 × 1200 dpi
2400 × 2400 dpi
4800 × 4800 dpi
9600 × 9600 dpi
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
HOW TO SCAN USING WINDOWS® 3 - 13
Scan Type
Black & White: Set the Scan Type to Black & White for text or
line art.
Gray Scale:
Colors:
Set the Scan Type to Gray (Error Diffusion) or
True Gray for photographic images.
Set either:
256 Color, which scans up to 256 colors, or
24-bit color which scans up to 16.8 million
colors, 24-bit color (Fast) which does not use
Color Matching and is faster than 24-bit color.
Although using 24-bit color creates an image
with the most accurate colors, the image file will
be approximately three times larger than a file
created with 256 Color.
Brightness
Adjust this settings (-50 to 50) to obtain the best image. The default
value is 0, representing an ‘average’.
You can set the level by dragging the slide bar to the right or left to
lighten or darken the image. You can also type a value in the box for
the setting.
If the scanned image is too light, set a lower brightness value and
scan the document again. If the image is too dark, set a higher
brightness value and scan the document again.
Contrast
This setting is adjustable only when you have selected one of the
gray scale settings. It is not available when Black & White and Color
settings are selected as the Scan Type.
You can increase or decrease the contrast level by moving the slide
bar to the left or right. An increase emphasizes dark and light areas
of the image, while a decrease reveals more detail in gray areas. You
can also type a value in the box for the setting.
3 - 14 HOW TO SCAN USING WINDOWS®
Document Size
Set the Size to one of the following:
■ Letter (8 1/2 × 11 in.)
■ A4 (210 × 297 mm)
■ Legal (8 1/2 × 14 in.)
■ A5 (148 × 210 mm)
■ B5 (182 × 257 mm)
■ Executive (7 1/4 × 10 1/2 in.)
■ Business Card (90 × 60 mm)
■ Photo 3.5 × 5 in. (9 × 13cm)
■ Photo 5 × 7 in. (13 × 18cm)
■ APS C 4 × 6 in. (10 × 15cm)
■ Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or
8.9 × 8.9 mm to 215.9 × 355.6 mm)
To scan photographs or business cards, select the document size,
and then place the document face down at the center of scanner
glass.
When scanning photographs or other images for use in a word
processor or other graphics application. You should try different
settings for the contrast and resolution modes to see which best suits
your needs.
If you selected Custom as the size, The Custom Document Size
dialog box will appear.
Type the Name, Width and Height for the document.
You can choose “mm” or “inch” as the unit for Width and Height.
HOW TO SCAN USING WINDOWS® 3 - 15
You can see the actual paper size you selected on the screen.
■ Width: shows the width of scanning area
■ Height: shows the height of scanning area
■ Data Size: shows the approximate data size calculated in a
Bitmap format. The size will be different for other file formats such
as JPEG.
3 - 16 HOW TO SCAN USING WINDOWS®
Using the scan key (For USB or
Parallel interface cable users)
You can use Scan on the control panel to scan originals into your
word processing, graphics or E-mail applications or your computer
folder. The advantage of using Scan is that you avoid the mouse
clicks required to scan from your computer.
MFC-8440, MFC-8640D, MFC-8840D,
MFC-8840DN
DCP-8040, DCP-8045D
Before you can use Scan on the control panel, you must have
connected the machine to your Windows® based computer and
loaded the appropriate Brother Drivers for your version of
Windows®.
For details about how to configure ControlCenter 2.0 buttons to
launch the application of your choice using Scan, go to the
appropriate chapter:
HOW TO SCAN USING WINDOWS® 3 - 17
Scan to E-mail
You can either scan a black and white or color original into your
E-mail application as a file attachment. You can change the Scan
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
3
Press Scan.
■ Scan to E-mail
Scan to Image
Press
or
to select
Scan to OCR
■ Scan to File
Select ■■ & Set
Scan to E-mail.
Press Set.
4
Press
Press Set.
or
to select PC.
The machine will scan the original, create a file attachment, and
launch your E-mail application, displaying the new message
waiting to be addressed.
Scan to Image
You can scan a color picture into your graphics application for
viewing and editing. You can change the Scan configuration.
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
3
Press Scan.
■ Scan to E-mail
Scan to Image
Press
or
to select
Scan to OCR
■ Scan to File
Select ■■ & Set
Scan to Image.
Press Set.
The machine will start the
scanning process.
3 - 18 HOW TO SCAN USING WINDOWS®
Scan to OCR
If your original is text only, you can have it converted by ScanSoft®
OmniPage® to an editable text file and then have the result displayed
in your word processing application for viewing and editing. You can
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
3
Press Scan.
■ Scan to E-mail
Scan to Image
Press
or
to select
Scan to OCR
■ Scan to File
Select ■■ & Set
Scan to OCR.
Press Set.
The machine will start the
scanning process.
Scan to File
You can scan a black and white or a color original into your computer
and save it as a file in the folder you choose. The file type and
specific folder are based on the settings you have chosen in the Scan
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
3
Press Scan.
■ Scan to E-mail
Scan to Image
Press
or
to select
Scan to OCR
■ Scan to File
Select ■■ & Set
Scan to File.
Press Set.
4
The machine will start the
scanning process.
HOW TO SCAN USING WINDOWS® 3 - 19
Using ScanSoft® PaperPort® 9.0SE and
OmniPage® OCR
ScanSoft® PaperPort® 9.0SE for Brother is a document
management application. You will use PaperPort® 9.0SE to view
scanned documents.
PaperPort® 9.0SE has a sophisticated, yet easy-to-use, filing system
that will help you organize your graphics and text documents. It
allows you to combine or “stack” documents of different formats for
printing, faxing or filing.
ScanSoft® PaperPort® 9.0SE can be accessed through the
ScanSoft® PaperPort® 9.0SE program group.
See Documentation for ScanSoft® PaperPort® 9.0SE on the
CD-ROM.
The complete ScanSoft® PaperPort® 9.0SE User’s Guide, including
ScanSoft® OmniPage® OCR, is in the documentation on the
CD-ROM.
This chapter is only an introduction to the basic operations.
When you install MFL-Pro Suite, ScanSoft® PaperPort® 9.0SE for
Brother and ScanSoft® OmniPage® OCR are installed with it
automatically.
If you are using Windows® XP, Windows NT® 4.0 or Windows®
2000 Professional, we recommend that you are logged on with
administrator rights.
3 - 20 HOW TO SCAN USING WINDOWS®
Viewing items
ScanSoft® PaperPort® 9.0SE provides several ways to view items:
Desktop View displays a thumbnail (a small graphic that represents
each item in a Desktop or folder).
Items in the selected folder appear on the PaperPort® 9.0SE
Desktop. You can see PaperPort® 9.0SE items (MAX files) and
non-PaperPort® 9.0SE items (files created using other applications).
Non-PaperPort® 9.0SE items include an icon that indicates the
application that was used to create the item; a non-PaperPort®
9.0SE item is represented by a small rectangular thumbnail and not
an actual image.
Desktop View displays items
as thumbnails
Page View displays a close-up of a single page. You can open a
PaperPort® 9.0SE item by double-clicking on it.
As long as you have the appropriate application on your computer to
display it, you can also double-click a non-PaperPort® 9.0SE item to
open it.
Page View displays each item
as a full page
HOW TO SCAN USING WINDOWS® 3 - 21
Organizing your items in folders
PaperPort® 9.0SE has an easy-to-use filing system for organizing
your items. The filing system consists of folders and items that you
select to view in Desktop View. An item can be a PaperPort® 9.0SE
item or a non-PaperPort® 9.0SE item:
■ Folders are arranged in a “tree” structure in the Folder View.
You use this section to select folders and view their items in
Desktop View.
■ You can simply drag and drop an item onto a folder.
When the folder is highlighted, release the mouse button and the
item is stored in that folder.
■ Folders can be “nested”—that is, stored in other folders.
■ When you double-click a folder, its items (both PaperPort® 9.0SE
MAX files and non PaperPort® 9.0SE files) appear on the
Desktop.
■ You can also use Windows® Explorer to manage the folders
and items shown in Desktop View.
Quick links to other applications
ScanSoft® PaperPort® 9.0SE automatically recognizes many other
applications on your computer and creates a “working link” to them.
The Send To Bar at the bottom of the Desktop view shows icons of
those linked applications.
To use a link, drag an item onto one of the icons to start the
application represented by the icon. A typical use of the Send To Bar
is to select an item and then fax it.
This sample Send To Bar shows several applications with links to
PaperPort® 9.0SE.
If PaperPort® 9.0SE does not automatically recognize one of the
applications on your computer, you can manually create a link using
the New Program Link... command.
(See PaperPort® 9.0SE in the Documentation section on the
CD-ROM for more information about creating new links.)
3 - 22 HOW TO SCAN USING WINDOWS®
ScanSoft® OmniPage® OCR lets you convert
image text into text you can edit
Software by:
ScanSoft® OmniPage® OCR is installed automatically with
PaperPort® 9.0SE when you install MFL-Pro Suite on your computer.
ScanSoft® PaperPort® 9.0SE can quickly convert the text on a
ScanSoft® PaperPort® 9.0SE item (which is really just a picture of the
text) into text that you can edit with a word processing application.
PaperPort® 9.0SE uses the optical character recognition application
ScanSoft® OmniPage®, which comes with PaperPort® 9.0SE
—OR—
PaperPort® 9.0SE can use your preferred OCR application if it is
already on your computer. You can convert the entire item, or by
using the Copy Text command, you can select only a portion of the
text to convert.
Dragging an item onto a word-processing link icon starts PaperPort®
9.0SE’s built-in OCR application, or you can use your own OCR
application.
You can Import items from other applications
In addition to scanning items, you can bring items into PaperPort®
9.0SE in a variety of ways and convert them to PaperPort® 9.0SE
(MAX) files in several different ways:
■ Print to the Desktop View from another application, such as
Microsoft® Excel.
■ Import files saved in other file formats, such as Windows® Bitmap
(BMP) or Tagged Image File Format (TIFF).
HOW TO SCAN USING WINDOWS® 3 - 23
You can Export items in other formats
You can export or save PaperPort® 9.0SE items in several popular
file formats, such as BMP, JPEG, TIFF, PDF or self-viewing.
For example, to create a file for an Internet Web site, export it as a
JPEG file. Web pages often use JPEG files for displaying images.
Exporting an image file
1
Select the Save As command from the File pull-down menu in
the PaperPort® 9.0SE window. The Save ‘XXXXX’ as dialog box
will be displayed.
2
3
Select the drive and directory where you want to store the file.
Enter the new file name and choose the file type or select a
name from the File Name text box. (You can scroll through the
Directories and File Name listing for prompting.)
4
Select the Save button to save your file, or Cancel to return to
the PaperPort® 9.0SE without saving it.
3 - 24 HOW TO SCAN USING WINDOWS®
How to Uninstall PaperPort® 9.0SE and ScanSoft®
OmniPage® OCR
For Windows® 98/98SE, Windows® Me and Windows NT® 4.0:
Select Start, Settings, Control Panel, Add/Remove Programs
and the Install/Uninstall tab.
Select PaperPort and click the Add/Remove button.
Select PaperPort from the list and click the Add/Remove button.
For Windows® 2000 Professional:
Select Start, Settings, Control Panel and Add/Remove
Programs.
Select PaperPort and click the Change/Remove button.
Select PaperPort from the list and click the Change button.
For Windows® XP:
Select Start, Control Panal, Add or Remove Programs and the
Change or Remove Programs icon.
Select PaperPort from the list and click the Change/Remove
button.
HOW TO SCAN USING WINDOWS® 3 - 25
Using ControlCenter2.0
4
(For Windows®)
■ The screens shown in this chapter are from MFC-8840D.
■ The functions that can be used in ControlCenter2.0 may
vary depending upon the model.
ControlCenter2.0
ControlCenter2.0 is a software utility that allows you to quickly and
easily access your frequently used applications. Using
ControlCenter2.0 eliminates the need to manually launch the specific
applications. ControlCenter2.0 provides the following five categories
of operations:
1
Scan directly to a file, E-mail, word processor or graphics
application of your choice.
2
Custom Scan buttons allow you to configure a button to meet
your own application requirements.
3
4
Access the Copy features available via your computer.
Access the “PC-FAX” applications available for your device.
(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN
only)
5
Access the settings available to configure your device.
You can select which machine ControlCenter2.0 will connect with
from the Model pull-down list.
Also you can open the configuration window for each function by
clicking the Configuration button.
4 - 1 USING CONTROLCENTER2.0
How to turn off the AutoLoad feature in
ControlCenter2.0
Once you start ControlCenter2.0 from the Start menu, the icon will
appear on the task tray. You can open ControlCenter2.0 window by
double-clicking on the
icon.
If you do not want ControlCenter2.0 to run automatically each time
the computer is started;
1
2
3
Right-click on ControlCenter2.0 icon
the Task Tray, and select Preferences.
in
ControlCenter2.0 preference window appears, then uncheck
the Start ControlCenter on computer startup check box.
Click OK to close the window.
USING CONTROLCENTER2.0 4 - 2
SCAN
This section contains four buttons for Scan to Image, Scan to OCR,
Scan to E-mail and Scan to File applications.
■ Image (Default: Microsoft Paint) — enables you to scan a page
directly into any graphic viewer/editor application. You can select
the destination application, such as MS Paint, Corel PhotoPaint,
Adobe PhotoShop, or any kind of image editing application you
have installed on your computer.
■ OCR (Default: MS WordPad) — enables you to scan a page or
document, automatically run the OCR application and insert the
text (not a graphic image) into a word processing application. You
have the option of selecting the target word processing
application, such as WordPad, MS Word, Word Perfect or
whichever word processing application is installed on your
computer.
■ E-mail (Default: your default E-mail software) — enables you to
scan a page or document directly into an E-mail application as a
standard attachment. You have the option of selecting the file
type and resolution for the attachment.
■ File — enables you to scan directly to a disk file. You can change
the file type and destination folder, as needed.
ControlCenter2.0 gives you the ability to configure the hardware
Scan key on your machine for each scan feature. Select the Device
Button in the configuration menu for each of the SCAN buttons.
CUSTOM SCAN
You can configure the button name and settings for each of these
buttons to meet your specific requirements by right-clicking on a
button and following the configuration menus.
4 - 3 USING CONTROLCENTER2.0
COPY
Copy — allows you to use the PC and any printer driver for
enhanced copy operations. You can scan the page on the machine
and print the copies using any of the features of the machine printer
driver—OR—you can direct the copy output to any standard printer
driver installed on the PC including network printers.
You can configure your preferred settings on up to four buttons.
PC-FAX
(For MFC-8440, MFC-8640D, MFC-8840D and
MFC-8840DN only)
These buttons are for sending or receiving faxes using the Brother
PC-FAX application.
■ Send — enables you to scan a page or document and
automatically send the image as a fax from the PC using the
■ Receive — enables you to receive a PC-FAX by clicking this
button. After running the PC-FAX receive software, this button
changes to View Received to open the application and see the
When the machine is connected to a network, you cannot use
this function.
■ Address Book — enables you to open Brother PC-FAX address
■ Setup — enables you to configure the PC-FAX sending settings.
DEVICE SETTING
(For MFC-8440, MFC-8640D, MFC-8840D and
MFC-8840DN only)
You can configure the machine setting.
■ Remote Setup — enables you to open the Remote Setup
When the machine is connected to a network, you cannot use
this function.
USING CONTROLCENTER2.0 4 - 4
SCAN
This section contains four buttons for Scan to Image, Scan to OCR,
Scan to E-mail and Scan to File applications.
Image (example: Microsoft Paint)
Scan to Image feature allows you to scan an image directly into your
graphics application for image editing. To change the default
settings, right-click on the button and select Software Button.
Change the other settings, if needed.
By selecting Device Button at each Scan button, you can
configure the Scan key on your machine for each scan feature.
4 - 5 USING CONTROLCENTER2.0
To change the destination application, select the appropriate
application from the Target Application pull down list. You can add
an application to the list by clicking the Add button.
Enter the Application Name (up to 30 characters) and the
Application Location. You can also find the application location by
clicking
button. Choose the File Type from the pull-down list.
If you want to delete application you have added, select
Application Name from the pull down list.
This function is also available for Scan to E-mail and Scan to
OCR. The window may vary depending upon the function.
USING CONTROLCENTER2.0 4 - 6
OCR (Word Processing program)
Scan to OCR converts the graphic page image data into text which
can be edited by any word processor program. You can change the
default word processor program.
To configure Scan to OCR, right-click on the button and select
Software Button.
To change the word processing application, select the destination
word processing application from the Target Application pull down
list. You can add an application to the list by clicking the Add button.
An application can be deleted by clicking on the Delete button.
You can also configure the other settings for this selection.
4 - 7 USING CONTROLCENTER2.0
E-mail
Scan to E-mail feature allows you to scan a document to your
default E-mail application, so you can send the scanned job as an
attachment. To change the default E-mail application or attachment
file type, right-click on the button and select Software Button.
To change the E-mail application, select your preferred E-mail
application from the E-mail Application pull down list. You can add
an application to the list by clicking the Add button. An application
can be deleted by clicking on the Delete button.
You can also change the other settings used to create the file
attachments.
USING CONTROLCENTER2.0 4 - 8
File attachments
You can choose from the following list of file types for attachment to
your E-mail or for saving to a folder.
File Type — Select from the pull-down list the type of file you want
the scanned images to be saved in.
Windows Bitmap (*.bmp)
JPEG (*.jpg)
TIFF - Uncompressed (*.tif)
TIFF - Compressed (*.tif)
TIFF Multi-Page - Uncompressed (*.tif)
TIFF Multi-Page - Compressed (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf)
Additional file format support is available by scanning to
PaperPort® and then use the save as function and choose the
The additional file types supported are:
TIFF - Group 4 (*.tif)
TIFF - Class F (*.tif)
TIFF Multi Page - Group 4 (*.tif)
TIFF Multi Page - Class F (*.tif)
4 - 9 USING CONTROLCENTER2.0
File
Scan to File button allows you to scan an image and save it in a
specific file type to any directory on your PC. This allows you to easily
archive your paper documents. To configure the file type and save to
directory, right-click on the button and select Software Button.
Select the file type for the saved image by selecting from the File
Type pull-down list. You can save the file to the default folder which
is shown currently in the Destination Folder box, or you can select
another folder/directory by clicking
button.
USING CONTROLCENTER2.0 4 - 10
CUSTOM SCAN
There are four buttons from which you can set your own preferences
and configuration to fit your required usage for scanning.
To configure a button, right-click on the button, and the configuration
window will appear. You have four function choices of scan action,
Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
Scan to Image: This setting allows you to scan a page directly into
any graphic viewer/editor software. You can select any kind of image
editor application you have installed on your computer as a
destination application.
Scan to OCR: Scanned documents will be converted into editable
text files. If you have a third party OCR software package installed
on your PC you can select it. You can also select the destination
application for the editable text.
Scan to E-mail: Scanned images will be attached to an E-mail
message. You can choose which E-mail application to use if you
have more than one installed on your system. You can also select
the file type for the attachment and create a quick send list of E-mail
addresses chosen from your default E-mail address book.
Scan to File: This setting allows you to save a scanned image to
any directory on a local or network hard disk. You can also select the
file type to be used.
4 - 11 USING CONTROLCENTER2.0
Customizing a user-defined button
To configure a button, right-click on the button, and the configuration
window will appear. Please read the following guide lines for the
button configuration.
Scan to Image:
In the General tab
You can enter up to 30 characters in the Name for Custom field.
This name will appear as the button name.
Select the type of scan from the Scan Action field.
In the Settings tab
You can select Target Application, File Type, Resolution, Scan
Type, Document Size, Brightness and Contrast settings.
USING CONTROLCENTER2.0 4 - 12
Scan to OCR:
In the General tab
You can enter up to 30 characters in the Name for Custom field.
This name will appear as the button name.
Select the type of scan from the Scan Action field.
In the Settings tab
You can select Target Application, File Type, OCR Software,
Resolution, Scan Type, Document Size, Brightness and
Contrast settings.
4 - 13 USING CONTROLCENTER2.0
Scan to E-mail:
In the General tab
You can enter up to 30 characters in the Name for Custom field.
This name will appear as the button name.
Select the type of scan from the Scan Action field.
In the Settings tab
You can select E-mail Application, File Type, Resolution, Scan
Type, Document Size, Brightness and Contrast settings.
USING CONTROLCENTER2.0 4 - 14
Scan to File:
In the General tab
You can enter up to 30 characters in the Name for Custom field.
This name will appear as the button name.
Select the type of scan from the Scan Action field.
In the Settings tab
Select the file format from the File Type pull down list. You can either
send the file to the default folder which is shown currently in the
Destination Folder box or select your preferred folder by using
button.
You can also select Resolution, Scan Type, Document Size,
Brightness and Contrast settings.
4 - 15 USING CONTROLCENTER2.0
COPY
The Copy buttons (1-4) can be customized to allow you to take
advantage of the features built into the Brother printer drivers to do
advanced copy functions such as N-in-1 printing.
Before you can use the Copy buttons you must first configure the
printer driver by right-clicking on the button.
You can enter up to 30 characters in the Name for Copy field and
select Copy Ratio.
In the Scan setting field you can select the Resolution, Scan Type,
Document Size, Brightness and Contrast settings to be used.
USING CONTROLCENTER2.0 4 - 16
Before finishing the Copy button configuration, you must set the
Printer Name. Then click the Print options button to display the
printer driver settings.
The Print options screen will vary depending upon which
model printer you have selected.
In the printer driver settings window you can choose advanced
settings for printing.
You must configure each of the copy buttons before they can be
used.
4 - 17 USING CONTROLCENTER2.0
PC-FAX
(For MFC-8440, MFC-8640D,
MFC-8840D and MFC-8840DN only)
This section allows you to easily open the software for sending or
receiving a PC-FAX or edit the address book by clicking the
appropriate button.
Send
The Send button allows you to scan a document and automatically
send the image as a fax from the PC using the Brother PC-FAX
To change the Send settings, right-click on the button to open the
configuration window. You can change Resolution, Scan Type,
Document Size, Brightness and Contrast settings.
USING CONTROLCENTER2.0 4 - 18
Receive / View Received
The Receive button allows you to start receiving PC-FAXes to your
computer. By clicking this button, the PC-FAX receiving software is
When the machine is connected to the network, you cannot use
this function.
When the PC-FAX receiving software if running, the View Received
button. Clicking this button will open the viewer application.
(PaperPort® 9.0SE)
4 - 19 USING CONTROLCENTER2.0
DEVICE SETTING
(For MFC-8440, MFC-8640D,
MFC-8840D and MFC-8840DN only)
In this section you can configure the machine setting by clicking the
button.
When the machine is connected to a network, you cannot use
this function.
Remote Setup
The Remote Setup button allows you to open the Remote Setup
Program window with which you can configure the machine setting
menus.
4 - 21 USING CONTROLCENTER2.0
Using MFC Remote Setup
5
(For Windows®)
(For MFC-8440, MFC-8640D, MFC-8840D and
MFC-8840DN only)
MFC Remote Setup
The MFC Remote Setup application lets you quickly and easily set
up your MFC directly from your PC screen. When you access this
application, the settings on your MFC will be downloaded to your PC
and displayed on your computer screen. If you change the settings,
you can upload them directly to the MFC.
You can't use the MFC Remote Setup application if your MFC is
only connected to a Network with the optional Network LAN
board (NC-9100h). (See Web Based Management in the
NC-9100h Network User's Guide.)
OK button
When you click OK, the process of uploading the data to the MFC
begins. The MFC Remote Setup program is closed if an error
message is displayed, enter the correct data again and then click
OK.
Cancel button
The Cancel button clears your changes and exits the MFC Remote
Setup application without uploading any data to the MFC.
USING MFC REMOTE SETUP 5 - 1
Apply button
The Apply button uploads the data to the MFC, but stays in the
Remote Setup application so you can make more changes.
Print button
The Print button prints the selected items on the MFC. You cannot
print the MFC Remote Setup changes until you click the Apply
button to upload the new data to the MFC. Then you can click the
Print button to get an up-to-date printout.
Export button
Click the Export button to save your current settings to a file.
Import button
Click the Import button to read the settings from your saved file into
the MFC Remote Setup screen.
You can use the Export and Import buttons to save and use
several sets of settings for your MFC.
5 - 2 USING MFC REMOTE SETUP
Using Brother PC-FAX
6
software
(For Windows®)
(For MFC-8440, MFC-8640D, MFC-8840D and
MFC-8840DN only)
PC-FAX sending
The Brother PC-FAX feature allows you to use your PC to send any
application or document file as a standard fax. You can create a file
in any application on your PC, and then send it as a PC-FAX. You
can even attach a cover page note. All you have to do is set up the
receiving parties as Members or Groups in your PC-FAX Address
Book or simply enter the destination address or fax number into the
User interface. You can use the Address Book Search feature to
quickly find members to send your fax to.
■ PC-FAX is available in Black & White only.
■ If you are using Windows® XP, Windows NT® 4.0 or
Windows® 2000 Professional, we recommend that you are
logged on with administrator rights.
■ Please check Brother Solutions Center for the latest updates
available for Brother PC-FAX. Visit
USING BROTHER PC-FAX SOFTWARE 6 - 1
Setting up user information
You can access the User Information from the FAX Sending
dialog box by clicking
.
1
From the Start menu, select All Programs, Brother,
MFL-Pro Suite MFC-XXXX (Where XXXX is your model name),
and then select PC-FAX Setup.
The Brother PC-FAX Setup dialog box will appear:
2
3
You must enter this information to create the Fax Header and
Cover Page.
Click OK to save the User Information.
6 - 2 USING BROTHER PC-FAX SOFTWARE
Sending setup
From the Brother PC-FAX Setup dialog box, click the Sending tab
to display the screen below.
The user has the choice of two user interfaces: Simple style or
Facsimile style. To change the user interface select the interface
Outside line access
If you need to enter a number to access an outside line, enter it here.
This is sometimes required by a local PBX telephone system (for
example, if you must dial 9, to get an outside line in your office).
Include header
To add header information to the top of the fax pages you send,
check the Include header box.
USING BROTHER PC-FAX SOFTWARE 6 - 3
Address Book
If Outlook® Express is installed on your PC, you can select which
address book to use for PC-FAX sending, Brother Address Book or
Outlook® Express from the Address Book tab. (not available for
Windows NT® 4.0)
For the Address book file, you must enter the path and file name of
the database file which contains the address book information.
—OR—
Use the Browse button to find the database to select.
If you select Outlook® Express, you can use the Outlook® Express
Address book when clicking the Address Book button on the sending
window.
USING BROTHER PC-FAX SOFTWARE 6 - 5
Speed-Dial setup
From the Brother PC-FAX Setup dialog box, click the Speed-Dial
tab. (To use this feature, you must select the Facsimile Style user
interface.)
You can register a Member or Group on each of the ten Speed-Dial
buttons.
To register an address in a Speed-Dial button:
1
2
Click the Speed-Dial button you want to program.
Click the Member or Group you want to store on the Speed-Dial
button.
3
Click Add >> to save it.
To clear a Speed-Dial button:
1
2
Click the Speed-Dial button you want to clear.
Click Clear to erase it.
6 - 6 USING BROTHER PC-FAX SOFTWARE
Setting up a Member in the Address Book
In the Brother Address Book dialog box you can add, edit and
delete stored information of Members and Groups.
1
In the Address Book dialog box, click the
Member.
icon to add a
The Brother Address Book Member Setup dialog box will
appear:
2
In the Member Setup dialog box, type the Member’s information.
Name is a required field. Click OK to save the information.
6 - 8 USING BROTHER PC-FAX SOFTWARE
Setting up a Group for Broadcasting
If you often send the same PC-FAX to several recipients, you can
combine them in to a Group.
1
In the Brother Address Book dialog box, click the
create a Group.
icon to
The Brother Address Book Group Setup dialog box appears:
2
3
Type the name of the new Group in the Group Name field.
In the Available Names box, select each Member to be
included in the Group, and then click Add >>.
Members you add to the Group will be added to the
Group Members box.
4
After all the members you want have been added, click OK.
USING BROTHER PC-FAX SOFTWARE 6 - 9
Editing Member information
1
2
3
4
Select the Member or Group you want to edit.
Click the edit icon.
Change the Member or Group information.
Click OK to save your changes.
Deleting a Member or Group
1
2
3
Select the Member or Group you want to delete.
Click the delete icon.
When the Confirm Item Delete dialog box appears, click OK.
Exporting the Address Book
You can export the whole Address Book to an ASCII text file (*.csv).
Or if you wish, you can select and create a Vcard that will be attached
to that Member’s outgoing E-mail. (A Vcard is an electronic business
card that contains the sender’s contact information.)
To export the whole current Address book:
If you are creating a Vcard, you must first select the member.
If you select Vcard in Step 1, Save as type: will be Vcard (*.vcf).
1
2
From the Address Book select File, point to Export, and then
click Text.
—OR—
Click Vcard and go to Step 5.
From the Available Items column, select the data fields you
wish to Export and then click Add >>.
Select the items in the order you want them listed.
6 - 10 USING BROTHER PC-FAX SOFTWARE
3
4
If you are exporting to an ASCII file, select the Divide Character
- Tab or Comma. This selects between a Tab or Comma to
separate the data fields.
Select OK to save the data.
5
Type the name of the file, and then select Save.
USING BROTHER PC-FAX SOFTWARE 6 - 11
Importing to the Address Book
You can import ASCII text files (*.csv) or Vcards (electronic business
cards) into your Address Book.
To import an ASCII text file:
1
From the Address Book select File, point to Import, and then
click Text.
—OR—
Click Vcard and go to Step 5.
2
From the Available Items column select the data fields you
want to import, and click Add >>.
From the Available Items list select the fields in the same order
they are listed in the Import text file.
3
4
Select the Divide Character - Tab or Comma based on the file
format you are importing.
To import the data, click OK.
6 - 12 USING BROTHER PC-FAX SOFTWARE
5
Type the name of the file, and then select Open.
If you selected a text file in Step 1, the Files of type: will be
Text file (*.csv).
USING BROTHER PC-FAX SOFTWARE 6 - 13
Entering Cover Page Information
If you are sending a fax to more than one recipient, the recipient
information will not be printed on the Cover Page.
To
From
Comment
Type the comment you want to add to the cover page.
Form
Select the cover page format you want to use.
Import BMP file
You can insert a bitmap file, such as your company logo, in the cover
page.
Use the browse button to select the BMP file, and then select the
alignment style.
Count cover page
When the Count Cover Page box is checked, the Cover Page will be
included in the page numbering. When this box is not checked, the
Cover Page will not be included.
USING BROTHER PC-FAX SOFTWARE 6 - 15
Sending a file as a PC-FAX using the Facsimile
style user interface
1
2
Create a file in Word, Excel, Paint, Draw or any other application
on your PC.
From the File menu, select Print.
The Print dialog box will appear:
3
Select Brother PC-FAX as your printer, and then click Print.
The Facsimile style user interface will appear, if it does not
check the user interface selection setting as detailed on page
6-3.
6 - 16 USING BROTHER PC-FAX SOFTWARE
4
Enter the fax number using any of the following methods:
■ Using the dial pad enter the number.
■ Click any of the 10 Speed-Dial buttons.
■ Click the Address Book button, and then select a Member
or Group from the Address Book.
If you make a mistake, click Clear to delete all the entries.
5
6
To include a Cover Page, click
Cover Page On, and then
click the Cover Page
information.
icon to enter or edit the Cover Page
Click Start to send the fax.
If you want to cancel the fax, click Stop.
Redial
If you want to redial a number, click Redial to scroll through the last
five fax numbers, and then click Start.
Sending a file as a PC-FAX using the Simple style
user interface
1
2
Create a file in Word, Excel, Paint, Draw or any other application
on your PC.
From the File menu, select Print.
The Print dialog box will appear:
USING BROTHER PC-FAX SOFTWARE 6 - 17
3
Select Brother PC-FAX as your printer, and then click Print.
The Simple style user interface will appear; if it does not check
the user interface selection setting as detailed on page 6-3.
4
5
In the To: field, type the fax number of the recipient. You can
also use the Address Book to select destination fax numbers by
clicking the To: button. If you made a mistake entering a
number, click the Clear button to delete all the entries.
To send a Cover Page and note, click the Cover Page On check
box.
You can also click the
icon to create or edit a cover page.
6
7
When you are ready to send your fax, click the Send
If you want to cancel the fax, click the Cancel icon.
icon.
6 - 18 USING BROTHER PC-FAX SOFTWARE
Setting up PC-FAX receiving
The PC-FAX Receive function will automatically upload incoming
faxes received by your machine to your PC for viewing, printing or
deleting.
PC-FAX receiving is only available when using the USB and
parallel connection, not the LAN connection.
Running PC-FAX Receiving
From the Start menu, select All Programs, Brother, MFL-Pro Suite
MFC-XXXX (Where XXXX is your model name), and then select
‘PC-FAX Receiving’.
The PC-FAX
icon will appear on your PC Task
bar for this Windows® session.
Setting up your PC
1
2
Right-click the PC-FAX
Task Bar, and then click PC-Fax RX Setup.
icon on your PC
The PC-Fax RX Setup dialog box will appear:
USING BROTHER PC-FAX SOFTWARE 6 - 19
3
4
5
6
In Ring Delay, select the number of rings before you want your
PC to answer incoming calls.
In Save file to, use the Browse button if you want to change the
path where PC-FAX files will be saved.
In File Format, select .tif or .max for the format the received
document will be saved in. The default format is .tif.
If you want to, you can check the Play wave file when
receiving FAX check box, and then enter the path of the wave
file.
7
To load PC FAX receiving automatically when you start up
Windows®, select the Add to Startup folder check box.
Viewing new PC-FAX messages
Each time you start to receive a PC-FAX, the icon will flash
blue and red. Once the fax has been received the icon will remain
red. The red icon will change to green once the received fax has
been viewed.
1
2
3
Run PaperPort®.
Open the Fax Received folder.
Double-click any of the new faxes to open and view them.
The title of your unread PC message will be the date and time
until you assign a file name.
For example “Fax 2-20-2002 16:40:21.tif”
6 - 20 USING BROTHER PC-FAX SOFTWARE
Using your machine with a
Macintosh®
7
Setting up your USB-equipped Apple®
Macintosh®
■ Before you can connect the machine to your Macintosh®,
you must buy a USB cable that is not longer than 6 feet (2
metres).
Do not connect the machine to a USB port on a
keyboard or a non-powered USB hub.
■ Some descriptions in this chapter are based on the
MFC-8840D. These descriptions also apply to the
MFC-8440, MFC-8640D, MFC-8840DN, DCP-8040 and
DCP-8045D.
■ The screens shown in this chapter are from MFC-8840D.
The features supported by the machine will depend on the operating
system you are using. The chart below shows which features are
supported.
Feature
Mac OS®
Mac OS® X
8.6
9.X
10.1
10.2.1
or greater*2
Yes
Printing
Yes
Yes
No
Yes
Yes
No
Yes
No
Scanning (TWAIN)
ControlCenter2.0*1
PC-FAX sending
Remote Setup
Yes
No
Yes
Yes
No
Yes
No
Yes
Yes
Yes
Yes
*2 For Mac OS® X 10.2 users, please upgrade to Mac OS® X 10.2.1
or greater. (For the latest information for Mac OS® X, please visit
at: http://solutions.brother.com)
USING YOUR MACHINE WITH A MACINTOSH® 7 - 1
Using the Brother printer driver with
your Apple® Macintosh®
(Mac OS® 8.6 - 9.2)
To select a Printer:
1
Open the Chooser from the Apple menu.
2
Click the Brother Laser icon. On the right side of the Chooser
window, click the printer you want to print to. Close the
Chooser.
7 - 2 USING YOUR MACHINE WITH A MACINTOSH®
To print a document:
1
From the application software such as Presto!® PageManager®,
click File menu and select Page Setup. You can change the
settings for Paper Size, Orientation, and Scaling, and then
click OK.
2
From application software such as Presto!® PageManager®,
click File menu and select Print. Click Print to start printing.
If you want to change Copies, Pages, Resolution,
Paper Source and Media Type, select your settings before
clicking Print.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 3
Device Options allows you to select Duplex.
Automatic Duplex is only available with the MFC-8640D,
MFC-8840D, MFC-8840DN and DCP-8045D.
7 - 4 USING YOUR MACHINE WITH A MACINTOSH®
Using the Brother Printer Driver with
Your Apple® Macintosh® (Mac OS® X)
Choosing page setup options
1
From application software such as Presto!® PageManager®,
click the File menu and select Page Setup. Make sure your
machine is selected in the Format for pop-up menu. You can
change the settings for
Paper Size, Orientation and Scaling, then click OK.
2
From application software such as Presto!® PageManager®,
click File menu and select Print. Click Print to start printing.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 5
Specific settings
Set the Media Type, Resolution, Toner Save, and other settings.
Press Copies & Pages to select settings you want to change.
Duplex
Automatic Duplex is only available with the MFC-8640D,
MFC-8840D, MFC-8840DN and DCP-8045D.
Printer settings
7 - 6 USING YOUR MACHINE WITH A MACINTOSH®
Using the PS driver with your Apple®
Macintosh®
To use the PS driver on a Network, see the NC-9100h Network
User’s Guide on CD-ROM.
To use the PS driver with a USB cable, you need to set the
Emulationto BR-Script3(For MFC-8440, MFC-8640D
MFC-8840D and MFC-8840DN, Menu, 4, 1. DCP-8040 and
DCP-8045D, Menu, 3, 1.) before connecting the USB cable.
The PS driver does not support the following functions:
■ HQ 1200
■ Secure Print
■ PC-Fax Sending (for MFC models only)
For Mac OS® 8.6 to 9.2 users
1
For Mac OS® 8.6 to 9.04 Users:
Open the Apple Extras folder. Open the Apple LaserWriter
Software folder.
For Mac OS® 9.1 to 9.2 Users:
Open the Applications (Mac OS® 9) folder. Open the Utilities
folder*.
* The screens are based on Mac OS® 9.04.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 7
2
3
Open the Desktop Printer Utility icon.
Select Printer (USB), and then click OK.
4
Click Change... in the PostScript™ Printer Description (PPD)
file.
Select your machine, and then click Select.
7 - 8 USING YOUR MACHINE WITH A MACINTOSH®
5
Click Change... in the USB Printer Selection.
Select your machine, and then click OK.
6
Click Create....
USING YOUR MACHINE WITH A MACINTOSH® 7 - 9
7
Enter your machine name, and then click Save.
8
9
Select Quit from the File menu.
Click the MFC-8840D icon on the Desktop.
10 Select Set Default Printer from the Printing menu.
7 - 10 USING YOUR MACHINE WITH A MACINTOSH®
For Mac OS® X users
You need to install the PS driver using the following instructions.
■ If you use a USB cable and your Macintosh® is “Mac OS® X”,
only one printer driver for a machine can be registered in
Print Center.
■ If a Brother Native Driver (MFC-XXX) is already listed in
Printer list, you will need to delete it and then install the PS
driver.
■ To use the PS driver with a USB cable, you need to set the
Emulationto BR-Script3(For MFC-8440, MFC-8640D,
MFC-8840D and MFC-8840DN, Menu, 4, 1. DCP-8040 and
DCP-8045D, Menu, 3, 1.) before connecting the USB
1
2
Select Applications from the Go menu.
Open the Utilities folder.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 11
3
Open the Print Center icon.
4
Click Add Printer… .
7 - 12 USING YOUR MACHINE WITH A MACINTOSH®
5
Select USB.
6
7
Select your machine, and then click Add.
Select Quit Printer Center from the Print Center menu.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 13
Sending a fax from your Macintosh®
application
(For MFC-8440, MFC-8640D,
MFC-8840D and MFC-8840DN only)
For Mac OS® 8.6 - 9.2 users
You can send a fax directly from a Macintosh® application by doing
the following:
The PS driver does not support the following function.
1
2
Create a document in a Macintosh application.
To send a fax, select Print from the File menu.
The Printer dialog box will appear:
When Printer is selected, the top button shows Print and the
Address button is grayed.
3
From the Output pull-down menu, select Facsimile.
When Facsimile is selected, the top button changes to Send
Fax and the Address button will be available.
7 - 14 USING YOUR MACHINE WITH A MACINTOSH®
4
Click Send Fax.
The Send Fax dialog box appears:
The Send Fax dialog box has two list boxes. The left box shows
all the previously Stored Fax Numbers and the right box shows
the Destination Fax Numbers as you select them.
5
6
To address the fax, type a fax number in the Input Fax Number
box.
When you are finished addressing your fax, click Send Fax.
■ To select and only send certain pages of the document, click
OK to go to the Print dialog box.
■ If you click Send Fax without addressing your fax, the
following error message will appear:
Click OK to go to the Send Fax dialog box.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 15
For Mac OS® X users
You can send a fax directly from a Macintosh® application by doing
the following:
The PS driver does not support the following function.
1
2
Create a document in a Macintosh application.
To send a fax, select Print from the File menu.
The Printer dialog box will appear:
3
Select Send Fax from pull-down menu.
7 - 16 USING YOUR MACHINE WITH A MACINTOSH®
4
Select Facsimile from the Output pull-down menu.
5
To address the fax, type a fax number in the Input Fax
Numbers box, and then click Print.
If you want to send a fax to more than one number, click Add
after entering the first fax number. The destination fax numbers
will be listed in the dialog box.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 17
■ The vCard used must contain a work fax or home fax
number.
■ When you choose work fax or home fax from the Stored
Fax Numbers pull-down list, only the fax number stored in
the Mac OS® X Address Book for the selected category will
be used. If the fax number is stored in only one of the Mac
OS® X Address Book categories, the number will be
retrieved no matter which category you have selected (work
or home).
USING YOUR MACHINE WITH A MACINTOSH® 7 - 19
Using the Brother TWAIN scanner
driver with your Macintosh®
The Brother software includes a TWAIN Scanner driver for
Macintosh®. You can use this Macintosh® TWAIN Scanner driver
with any applications that support the TWAIN specifications.
Mac OS® X Scanning is supported in Mac OS® X 10.2.1 or
greater.
Accessing the scanner
Run your Macintosh® TWAIN-compliant application software. The
first time you use the Brother TWAIN driver (MFL Pro/P2500), set it
as the default by choosing Select Source (or the other menu name
to select the device). Afterwards, for each document you scan
choose Acquire Image or Scan. The scanner setup dialog box will
appear.
■ The screen shown in this section are from Mac OS® 9. The
screen on your Macintosh® may vary depending on your
Operating System.
■ The method of selecting the source or choosing to scan may
vary depending on the application software you are using.
(Mac OS® 8.6–9.2)
7 - 20 USING YOUR MACHINE WITH A MACINTOSH®
Scanning an image into your Macintosh®
You can scan a whole page
—OR—
scan a portion after prescanning the document.
Scanning a whole page
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
Adjust the following settings, if needed, in the Scanner Setup
dialog box:
Resolution
Color Type
Scanning Area
Brightness
Contrast
3
Click Start.
When scanning has finished, the image will appear in your
graphics application.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 21
PreScanning an image
PreScanning allows you to scan an image quickly at a low resolution.
A thumbnail version will appear in the Scanning Area. This is only a
preview of the image, so you can see how it will look. The PreScan
button will allow you to crop unwanted areas from the images. When
you are satisfied with the preview, click Start to scan the image.
1
Insert the original face up in the ADF, or face down on the
scanner glass.
2
Click PreScan.
The whole image will be scanned into your Macintosh® and will
appear in the Scanning Area of the Scanner dialog box:
3
To scan a portion of the prescanned image, click and drag the
mouse to crop it.
4
5
Insert original in the ADF, if you are using ADF.
Make your adjustments to the settings for Resolution,
Color Type (Gray Scale), Brightness, Contrast, and Size in
the Scanner Setup dialog box.
6
7
Click Start.
This time only the cropped area of the original will appear in the
Scanning Area.
You can refine the image in your editing software.
7 - 22 USING YOUR MACHINE WITH A MACINTOSH®
Color Type
Black & White—Set the image type to Black and White for text or line
art. For photographic images, set the image type to Gray (Error
diffusion) or True Gray.
Gray (Error Diffusion)—is used for documents with photographic
images or graphics. (Error Diffusion is a method for creating
simulated gray images by placing black dots instead of the true gray
dots in a specific matrix instead of true gray dots.)
True Gray—is used for documents with photographic images or
graphics. This mode is more exact because it uses up to 256 shades
of gray. It requires the most memory and takes the longest transfer
time.
Colors—Choose either 8-bit Color, which scans up to 8-bit Color or
24-bit Color which scans up to 16.8 million colors. Although using
24-bit Color creates an image with the most accurate colors, the
image file will be about three times larger than a file created with 8-bit
Color.
7 - 24 USING YOUR MACHINE WITH A MACINTOSH®
Scanning Area
Set the Size to one of the following:
■ Letter (8.5 × 11 inches)
■ A4 (210 × 297 mm)
■ Legal (8 1/2 × 14 in.)
■ A5 (148 × 210 mm)
■ B5 (182 × 257 mm)
■ Executive (7.25 × 10.5 inches)
■ Business Card (90 × 60 mm)
■ Custom (user adjustable it from 0.35 × 0.35 in. to 8.5 × 11.69 in.
or 8.9 × 8.9 mm to 216 × 356 mm)
After you choose a custom size, you can adjust the scanning area.
Click and hold the mouse button as you drag the mouse to crop the
image.
Width: Enter the width of the custom size.
Height: Enter the height of the custom size.
Business Card Size
To scan business cards, select the Business Card size (90 × 60 mm)
and place the business card at the center of scanner glass.
When you are scanning photographs or other images to use in a
word processor or other graphics application, it is a good idea to try
different settings for the Contrast, Mode and Resolution to determine
which settings look the best.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 25
Adjusting the Image
Brightness
Adjust the Brightness setting to get the best image. The Brother
TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The
default value is 0, representing an ‘average’ setting.
You can set the Brightness level by dragging the slide bar to the
right to lighten the image or to the left to darken the image. You can
also type a value in the box to set the level. Click OK.
If the scanned image is too light, set a lower Brightness level and
scan the image again.
If the image is too dark, set a higher Brightness level and scan the
image again.
Contrast
You can only adjust the Contrast level when you have selected one
of the Gray Scale settings, it is not available when you have selected
Black & White as the selected Color Type.
Increasing the Contrast level (by dragging the slide bar to the right)
emphasizes dark and light areas of the image, while reducing the
Contrast level (by dragging the slide bar to the left) reveals more
detail in the gray areas. Instead of using the slide bar, you can type
a value in the box to set the Contrast. Click OK.
7 - 26 USING YOUR MACHINE WITH A MACINTOSH®
Using Presto!® PageManager®
Presto!® PageManager® is application software for managing the
documents in your computer. Since it is compatible with most image
editors and word processing programs, Presto!® PageManager®
gives you unmatched control over your computer files. You can
easily manage your documents, edit your E-mail files, and read
documents with the OCR software built into Presto!® PageManager®.
If you use the machine as a scanner, we recommend that you install
Presto!® PageManager®. To install Presto!® PageManager®, see
Quick Setup Guide.
The complete NewSoft Presto!® PageManager® 4.0 User’s
Guide can be found on the Macintosh CD-ROM supplied with
your machine.
Highlights
■ OCR: In one step you can scan an image, recognize the text, and
edit it with a word processor.
■ Image Editing: Enhance, crop and rotate images, or open them
with an image-editing program of your choice.
■ Annotation: Add removable notes, stamps, and drawings to
images.
■ Treeview Window: View and arrange your folder hierarchy for
easy access.
■ Thumbnail Window: View files as thumbnails for easy
identification.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 27
System requirements
■ PowerPC processor
■ System 8.6, 9X, 10.1/10.2.1 or greater
■ CD-ROM drive
■ Hard disk drive with at least 120 MB of free disk space
Recommended:
■ 8-bit color or higher video adapter.
■ Eudora Mail, or Outlook® Express electronic mail software
Technical Support
For USA
Newsoft America Inc.
Postal Address:
Telephone:
FAX:
4113 Clipper Court Fremont, CA 94538, USA
510-4458600
510-4458601
E-mail Address:
URL:
contactus@newsoftinc.com
http://www.newsoft.com/
For Canada
E-mail Address:
contactus@newsoftinc.com
7 - 28 USING YOUR MACHINE WITH A MACINTOSH®
Using ControlCenter2.0
(For Mac OS® X 10.2.1 or greater)
■ The screen shown in this section are from the MFC8840D.
■ The functions that can be used in ControlCenter2.0 may
vary depending upon the model.
ControlCenter2.0 is a software utility that allows you to quickly and
easily access the most frequently used applications. Using
ControlCenter2.0 eliminates the need to manually launch the specific
applications. ControlCenter2.0 provides the following five categories
of operations:
1
Scan directly to a file, E-mail, word processor or graphics
application of your choice.
2
Custom Scan buttons allow you to configure a button to meet
your own application requirements.
3
4
Access the Copy features available via your Macintosh®.
Access the settings available to configure your device.
You can open the configuration window for each function by clicking
the Configuration button.
Also you can select which machine will connect with
ControlCenter2.0 from the Model pull-down list.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 29
How to turn off the AutoLoad feature in
ControlCenter2.0
The icon will appear on the menu bar. To open ControlCenter2.0
window, click on the icon
and select Open.
If you do not want ControlCenter2.0 to run automatically each time
the computer is started;
1
2
3
Click on ControlCenter2.0 icon in the menu bar and select
Preference.
ControlCenter2.0 preference window appears, then uncheck
the Start ControlCenter on computer startup check box.
Click OK to close the window.
ControlCenter2.0 application icon is in
Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter.
7 - 30 USING YOUR MACHINE WITH A MACINTOSH®
SCAN
This section contains four buttons for Scan to Image, Scan to OCR,
Scan to E-mail and Scan to File applications.
■ Image (Default: Apple PreView) — enables you to scan a page
directly into any graphic viewer/editor application. You can select
the destination application, such as Adobe® PhotoShop® or any
kind of image editing application you already have installed on
your computer.
■ OCR (Default: Apple Text Edit) — enables you to scan a page or
document, automatically run the OCR application and insert the
text (not a graphic image) into a word processing application. You
have the option of selecting the target word processing
application, such as MS Word or whichever word processing
application is installed on your computer.
■ E-mail (Default: your default E-mail software) — enables you to
scan a page or document directly into an E-mail application as a
standard attachment. You have the option of selecting the file
type and resolution for the attachment.
■ File — enables you to scan directly to a disk file. You can change
the file type and destination folder, as needed.
ControlCenter2.0 gives you the ability to configure the hardware
Scan key on your machine for each scan feature. Select the Device
Button in the configuration menu for each of the SCAN buttons.
CUSTOM SCAN
You can configure the button name and settings for each of these
buttons to meet your specific requirements by clicking on a button
while holding down the Ctrl key and following the configuration
menus.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 31
COPY
COPY — allows you to use the PC and any printer driver for
enhanced copy operations. You can scan the page on the machine
and print the copies using any of the features of the machine printer
driver—OR—you can direct the copy output to any standard printer
driver installed on the PC including network printers.
You can configure your preferred settings on up to four buttons.
DEVICE SETTINGS
(For MFC-8440, MFC-8640D, MFC-8840D and
MFC-8840DN only)
You can configure the machine setting.
■ Remote Setup — enables you to open the Remote Setup
When the machine is connected to a network, you cannot use
this function.
7 - 32 USING YOUR MACHINE WITH A MACINTOSH®
SCAN
This section contains four buttons for Scan to Image, Scan to OCR,
Scan to E-mail and Scan to File applications.
Image (example: Apple PreView)
Scan to Image feature allows you to scan an image directly into your
graphics application for image editing. To change the default
settings, click on the button while holding down the Ctrl key and
select Software Button.
Change the other settings, if needed.
By selecting Device Button at each Scan button, you can
configure the Scan key on your machine for each scan feature.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 33
To change the destination application, select the appropriate
application from the Target Application pull down list. You can add
an application to the lists by clicking the Add button.
Enter the Application Name (up to 30 characters) and select your
preferred application by clicking the Browse button. Also choose the
File Type from the pull-down list.
You can delete applications that you have added. Just select the
Application Name and click the Delete button.
This function is also available for Scan to E-mail and Scan to
OCR. The window may vary depending upon the function.
7 - 34 USING YOUR MACHINE WITH A MACINTOSH®
OCR (Word Processing program)
Scan to OCR converts the graphic page image data into text which
can be edited by any word processor program. You can change the
default word processor program.
To configure Scan to OCR, click on the button while holding down
the Ctrl key and select Software Button.
To change the word processing application, select the destination
word processing application from the Target Application pull down
list. You can add an application to the lists by clicking the Add button.
An application can be deleted by clicking on the Delete button.
You can also configure the other settings for this selection.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 35
E-mail
Scan to E-mail feature allows you to scan a document to your
default E-mail application, so you can send the scanned job as an
attachment. To change the default E-mail application or attachment
file type, click on the button while holding down the Ctrl key and
select Software Button.
To change the E-mail application, select your preferred E-mail
application from the E-mail Application pull down list. You can add
an application to the lists by clicking the Add button. An application
can be deleted by clicking on the Delete button.
You can also change the other settings used to create the file
attachments.
7 - 36 USING YOUR MACHINE WITH A MACINTOSH®
File attachments
You can choose from the following list of file types for attachment to
your E-mail or for saving to a folder.
File type — Select from the pull-down list the type of file you want
the scanned images to be saved in.
Windows Bitmap (*.bmp)
JPEG (*.jpg)
TIFF - Uncompressed (*.tif)
TIFF - Compressed (*.tif)
TIFF Multi-Page - Uncompressed (*.tif)
TIFF Multi-Page - Compressed (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf)
Additional file format support is available by scanning to
Presto!® PageManager® and then use the save as function and
The additional file types supported are:
TIFF - Group 4 (*.tif)
TIFF - Class F (*.tif)
TIFF Multi Page - Group 4 (*.tif)
TIFF Multi Page - Class F (*.tif)
USING YOUR MACHINE WITH A MACINTOSH® 7 - 37
File
Scan to File button allows you to scan an image and save it in a
specific file type to any directory on your hard disk. This allows you
to easily archive your paper documents. To configure the file type
and save to directory, click on the button while holding down the Ctrl
key and select Software Button.
Select the file type for the saved image by selecting from the File
Type pull down list. You can save the file to the default Pictures
folder, or you can select another folder/directory by clicking the
Browse button.
7 - 38 USING YOUR MACHINE WITH A MACINTOSH®
CUSTOM SCAN
There are four buttons from which you can set your own preferences
and configuration to fit your required usage for scanning.
To configure a button, click on the button while holding down the Ctrl
key, and the configuration window will appear. You have four
function choices of scan action, Scan to Image, Scan to OCR, Scan
to E-mail and Scan to File.
Scan to Image: This setting allows you to scan a page directly into
any graphic viewer/editor software. You can select any kind of image
editor application you have installed on your computer as a
destination application.
Scan to OCR: Scanned documents will be converted to editable text
files. If you have a third party OCR software package installed on
your computer, you can select it. You can also select the destination
application for the editable text.
Scan to E-mail: Scanned images will be attached to an E-mail
message. You can choose which E-mail application to use if you
have more than one installed on your system. You can also select
the file type for the attachment and create a quick send list of E-mail
addresses chosen from your default E-mail address book.
Scan to File: This setting allows you to save a scanned image to
any directory on a local or network hard disk. You can also select the
file type to be used.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 39
Customizing a user-defined button
To configure a button, click on the button while holding down the Ctrl
key, and the configuration window will appear. Please follow the
following guide lines for the button configuration.
Scan to Image:
In the General tab
You can enter up to 30 characters in the Name for Custom field.
This name will appear as the button name.
Select the type of scan from the Scan Action field.
In the Settings tab
You can select Target Application, File Type, Resolution, Scan
Type, Document Size, Brightness and Contrast settings.
7 - 40 USING YOUR MACHINE WITH A MACINTOSH®
Scan to OCR:
In the General tab
You can enter up to 30 characters in the Name for Custom field.
This name will appear as the button name.
Select the type of scan from the Scan Action field.
In the Settings tab
You can select Target Application, File Type, OCR Software,
Resolution, Scan Type, Document Size, Brightness and
Contrast settings.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 41
Scan to E-mail:
In the General tab
You can enter up to 30 characters in the Name for Custom field.
This name will appear as the button name.
Select the type of scan from the Scan Action field.
In the Settings tab
You can select E-mail Application, File Type, Resolution, Scan
Type, Document Size, Brightness and Contrast settings.
7 - 42 USING YOUR MACHINE WITH A MACINTOSH®
Scan to File:
In the General tab
You can enter up to 30 characters in the Name for Custom field.
This name will appear as the button name.
Select the type of scan from the Scan Action field.
In the Settings tab
Select the file format from the File Type pull down list. You can either
send the file to the default My pictures folder or select your own
destination folder by using the Browse button.
You can also select Resolution, Scan Type, Document Size,
Brightness and Contrast settings.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 43
COPY
The Copy buttons (1-4) can be customized to allow you to take
advantage of the features built into the Brother printer drivers to do
advanced copy functions such as N-in-1 printing.
Before you can use the Copy buttons you must first configure the
printer driver by clicking on the button while holding down the Ctrl
key.
You can enter up to 30 characters in the Name for Copy field and
select Copy Ratio.
You can select the Resolution, Scan Type, Document Size,
Brightness and Contrast settings to be used.
7 - 44 USING YOUR MACHINE WITH A MACINTOSH®
Before finishing the Copy button configuration, you must set the
Printer. Then select your print settings from the Presets pull-down
list, then click OK to close the window. By clicking the configured
copy button, the print dialog window will open.
■ You must configure each of the copy buttons before they can
be used.
■ By using the Copy button, you can also send a fax using the
USING YOUR MACHINE WITH A MACINTOSH® 7 - 45
DEVICE SETTINGS
(For MFC-8440, MFC-8640D, MFC-8840D and
MFC-8840DN only)
In this section you can configure the machine setting by clicking the
button.
When the machine is connected to a network, you cannot use
this function.
Remote Setup
The Remote Setup button allows you to open the Remote Setup
Program window in which you can configure the machine setting
menus.
7 - 46 USING YOUR MACHINE WITH A MACINTOSH®
MFC Remote Setup (Mac OS® X)
(For MFC-8440, MFC-8640D,
MFC-8840D and MFC-8840DN only)
The MFC Remote Setup application allows you to quickly set up your
MFC by taking advantage of the ease and speed of programming on
your Macintosh®. When you access this application, the settings on
your MFC will be downloaded automatically to your Macintosh® and
displayed on your computer screen. If you change the settings, you
can upload them directly to the MFC.
The ‘MFC Remote Setup’ application icon is in Macintosh
HD/Library/Printers/Brother/Utility.
OK
This starts the process of uploading the data to the MFC and exiting
the remote setup program. If an error message is displayed enter the
correct data again. Click OK.
Cancel
This exits the remote setup application without uploading the data to
the MFC.
USING YOUR MACHINE WITH A MACINTOSH® 7 - 47
Apply
This uploads the data to the MFC, but does not exit the remote setup
application.
Print
This command prints the selected items on the MFC. You can not
print the data until it is uploaded to the MFC. Click Apply to upload
the new data to the MFC and click Print.
Export
This command saves the current configuration settings to a file.
Import
This command reads the settings from a file.
7 - 48 USING YOUR MACHINE WITH A MACINTOSH®
Network Scanning
8
(Windows® 98/98SE/Me/2000
Professional and XP only)
The screens shown in this chapter are from MFC-8840D.
To use the machine as a Network Scanner, the NC-9100h Network
board should be installed into the machine (MFC-8840DN standard)
and configured with TCP/IP and mail server settings if you use Scan
to E-mail (E-mail server). You can set or change NC-9100h settings
from your machine’s control panel, with the BRAdmin Professional
utility and with Web Management. (Please see the NC-9100h
Network User's Guide on the CD-ROM.)
Network License
This product includes a single PC license. If you purchase an
optional Network LAN board NC-9100h that includes the license for
up to 4 additional Users, you can install the MFL-Pro Software Suite
including ScanSoft® PaperPort® 9.0SE on up to 5 PCs for use on a
network. If you want to use more than 5 PCs with ScanSoft®
PaperPort® 9.0SE installed, please purchase NL-5 which is a
multiple PC license agreement pack for up to an additional 5 Users.
To purchase NL-5, please contact your Brother Sales Office.
Max. 25 clients can be connected to one machine on a Network.
For example, if 30 clients try to connect at a time, 5 clients will
not be shown on the LCD.
NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY) 8 - 1
Registering your PC with the machine
If you need to change the machine that was registered to your PC
during the installation of MFL-Pro, follow the steps below.
1
For Windows® 98/Me/2000
From the Start menu, select Control panel, Scanners and
Cameras, and then right-click Scanner Device icon and select
Properties to view the Network Scanner Properties dialog box.
For Windows® XP
From the Start menu, select Control panel, Printers and
Other Hardware, Scanner and Cameras (or Control panel,
Scanners and Cameras).
Right-click Scanner Device icon and select properties to view
the Network Scanner Properties dialog box.
8 - 2 NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY)
2
Click the Network Setting tab in the dialog box and select a
method to specify your machine as a Network scanner for your
PC.
<
Specify your machine by address
Enter the IP address of the machine in the IP Address field.
Click Apply and then OK.
Specify your machine by Name
Enter the machine Node name in the Node Name field.
Click Apply and then OK.
Search from a list of available device
Click Browse and select the appropriate device you want to use.
Click OK.
Click Apply and then OK.
NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY) 8 - 3
3
Click the Scan To Button tab in the dialog box and enter your
PC Name in the Display Name field. The machine's LCD
displays the name you enter. Default setting is your PC Name.
You can enter a name if you like.
4
You can avoid receiving unwanted documents by setting a
4-digit PIN Number. Enter your PIN Number in the PIN Number
and Retype PIN Number field. To send data to a PC protected
by a PIN Number, the LCD prompts to enter the PIN Number
before the document can be scanned and sent to the machine.
8 - 4 NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY)
Using the Scan key
Scan to E-mail (PC)
When you select Scan to E-mail (PC) your original will be scanned
and sent directly to the PC you designated on your network.
ControlCenter2.0 will activate the default E-mail application on the
designated PC for addressing to the recipient. You can scan a black
and white or color original and it will be sent with the E-mail from the
PC as an attachment.
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
3
Press Scan.
Press
or
to select
■ Scan to E-mail
Scan to Image
Scan to OCR
Scan to E-mail.
Press Set.
■ Scan to File
Select ■■ & Set
4
5
Press
or
to select PC.
Press Set.
—OR—
Go to Step 5 if you have set up only one E-mail server.
Press or to select the destination PC you want to use
for E-mailing your original.
Press Set.
If the LCD prompts you to enter a PIN Number, enter the 4-digit
PIN Number for the destination PC on the control panel.
Press Set.
The machine will start the scanning process.
NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY) 8 - 5
Scan to E-mail (E-mail server)
(For MFC-8440, MFC-8640D, MFC-8840D and
MFC-8840DN only)
When you select Scan to E-mail (E-mail server) you can scan a black
and white or color original and send it directly to an E-mail address
from the machine. You can choose PDF or TIFF for Black and White
and PDF or JPEG for color.
Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server
support. (See NC-9100h Network User’s Guide on the CD-ROM)
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
3
Press Scan.
Press
or
to select Scan to E-mail.
Press Set.
4
Press
E-mail Server.
Press Set.
or
to select
■ Scan to E-mail
Scan to Image
Scan to OCR
■ Scan to File
Select ■■ & Set
5
Press
Quality. Press Set
OR
If you don’t have to change the quality, press
Enter Address. Press Set and then go to Step 9.
Press or to select Color 150 dpi
Color 300 dpi Color 600 dpi B/W 200 dpior
B/W 200×100 dpi. Press Set
If you select Color 150 dpi Color 300 dpior
Color 600 dpiin Step 6, go to Step 7.
OR
or
to select Change
.
—
—
or
to select
6
,
,
,
.
,
—
—
If you select B/W 200 dpior B/W 200×100 dpiin Step 6,
go to Step 8.
7
8
9
Press
Press Set.
Press
Press Set.
or
or
to select PDFor JPEG.
to select PDFor TIFF.
The LCD prompts you to enter an address. Enter the destination
E-mail address from the dial pad or use the One-Touch key or
Speed-Dial key.
10 Press Start. The machine will start the scanning process.
8 - 6 NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY)
Scan to Image
When you select Scan to Image your original will be scanned and
sent directly to the PC you designated on your network.
ControlCenter2.0 will activate the default graphics application on the
designated PC. You can change the Scan configuration.
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
3
Press Scan.
Press
or
to select
■ Scan to E-mail
Scan to Image
Scan to OCR
■ Scan to File
Select ■■ & Set
Scan to Image.
Press Set.
4
Press
or
to select a
destination you want to send to.
Press Set.
If the LCD prompts you to enter a PIN Number, enter the 4-digit
PIN Number for the destination PC on the control panel.
Press Set.
The machine will start the scanning process.
NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY) 8 - 7
Scan to OCR
When you select Scan to OCR your original will be scanned and sent
directly to the PC you designated on your network. ControlCenter2.0
will activate ScanSoft® OmniPage® and convert your original into text
for viewing and editing from a word processing application on the
designated PC. You can change the Scan configuration.
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
3
Press Scan.
Press
or
to select
■ Scan to E-mail
Scan to Image
Scan to OCR
■ Scan to File
Select ■■ & Set
Scan to OCR.
Press Set.
4
Press
or
to select a
destination you want to send to.
Press Set.
If the LCD prompts you to enter a PIN Number, enter the 4-digit
PIN Number for the destination PC on the control panel.
Press Set.
The machine will start the scanning process.
8 - 8 NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY)
Scan to File
When you select Scan to File you can scan a black and white or color
original and send it directly to a PC you designate on your network.
The file will be saved in the folder and file format that you have
configured in ControlCenter2.0 on the designated PC. You can
change the Scan configuration.
1
Place the original face up in the ADF, or face down on the
scanner glass.
2
3
Press Scan.
Press
or
to select
■ Scan to E-mail
Scan to Image
Scan to OCR
■ Scan to File
Select ■■ & Set
Scan to File.
Press Set.
4
Press
or
to select a
destination you want to send to.
Press Set.
If the LCD prompts you to enter a PIN Number, enter the 4-digit
PIN Number for the destination PC on the control panel.
Press Set.
The machine will start the scanning process.
NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY) 8 - 9
Brother Network PC-FAX
software
9
(For MFC-8440, MFC-8640D, MFC-8840D and
MFC-8840DN only)
To use the MFC as a Network PC-FAX, the NC-9100h Network
board should be installed into the MFC (MFC-8840DN standard) and
configured with TCP/IP and mail server settings if you use Scan to
page 6-1.)
Enable Network PC-FAX
The items described below are specific items relating to the
Network version of PC-FAX software that is installed from the
"Optional network applications" on the CD-ROM supplied with
your MFC.
Brother Network PC-FAX can be configured through PC-FAX Setup,
Sending tab.
Sending setup
In order to use the full functionality of Network PC-FAX it is strongly
recommended that you enable the Network PC-FAX Setup option on
the Sending tab Brother PC-FAX Setup.
1
Access the Sending Tab from the PC-FAX dialog box by
clicking
.
—OR—
From the Start menu, select All programs, Brother, MFL-Pro
Suite MFC-XXXX, and then select PC-FAX Setup.
9 - 1 BROTHER NETWORK PC-FAX SOFTWARE
2
Check Enable box.
This software can be used in a network environment and with a
locally connected machine. It is important that when used in a
network environment the Network PC Fax is set to enable.
BROTHER NETWORK PC-FAX SOFTWARE 9 - 2
Extra options in Address Book
When the Enable Network PC-FAX option is selected, three
additional options appear in the address book contact window.
1
In the Address Book dialog box, click the
member.
icon to add a
The Brother Address Book Member Setup dialog box will
appear:
2
In the Brother Address Book Member Setup dialog box,
type the member's information.
Name is required field. You can also enter an E-mail contact
address and MFC address for the address book member.
3
4
You will need to specify the preferred way to send to this contact
by checking the Fax, E-mail or MFC E-mail Address box.
Click the OK button to save the member's information.
If you wish to send a document to this contact by more than one
method you must create a second contact and select a different
option, Fax, E-Mail or MFC Address.
9 - 3 BROTHER NETWORK PC-FAX SOFTWARE
Using the Brother Network PC-FAX software
The Brother Network PC-FAX feature allows you to use your PC to
send any application or document file as a standard fax. You can
create a file in any application on your PC, and then send it as a
Network PC-FAX. You can even attach a cover page note. All you
have to do is set up the receiving parties as Members or Groups in
your PC-FAX Address Book or simply enter the destination address
or fax number into the User Interface. You can use the Address Book
Search feature to quickly find members to send your fax.
Please check Brother Solutions Center for the latest updates
available for Brother Network PC-FAX. Visit
http://solutions.brother.com/
Quick Tips:
Brother Network PC-FAX.
1
Ensure that Network PC-FAX is set to “Enable” in the Sending
BROTHER NETWORK PC-FAX SOFTWARE 9 - 4
2
3
To send an E-mail from Brother Network PC-FAX you can either
enter the E-mail address in the To: field or in the display for
Facsimile Style using the PC keyboard or select the member
from the Address Book. The member must have E-mail selected
as the chosen destination for that member.
To send an Internet Fax from Brother Network PC-FAX you can
either enter the Internet Fax address in the To: field or in the
display for Facsimile style using the PC keyboard or select the
member from the Address Book. The member must have MFC
Mail Address selected as the chosen destination for that
member.
4
To send a Network Fax simply select a member from the
address book or enter the fax number into the User Interface
with the PC keyboard. The member must have Fax selected as
the chosen destination for that member.
Sending a Network PC-Fax to an E-mail address or sending an
Internet Fax requires SMTP/POP3 mail server support.
Sending a Network PC-FAX from your Macintosh®
application
You can send a fax directly from your Macintosh® application using
the following steps:
The PS driver does not support following function.
For Mac OS® 8.6-9.2 users
1
Follow the steps For Network Interface Cable Users in the Quick
Setup Guide.
2
For Mac OS® X users
1
Follw the steps For Network Interface Cable Users in the Quick
Setup Guide.
2
9 - 5 BROTHER NETWORK PC-FAX SOFTWARE
Index
print
emulation
C
ControlCenter2.0 for Macintosh
two-sided (duplex printing)
D
drivers
Windows®
F
Fax
sending a fax from Macintosh®
Windows®
R
resolution
sending
S
ScanSoft® PaperPort®
software
M
Macintosh®
Scanning into Macintosh®
....................................7-21
ScanSoft® PaperPort®
P
PaperPort®
INDEX I - 1
®
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807–0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
http://www.brother.com
These machines are made for use in the USA and CANADA only. We cannot recommend
using them overseas because it may violate the Telecommunications Regulations of that
country and the power requirements of your multi-function center may not be compatible
with the power available in foreign countries. Using USA or CANADA models overseas is
at your own risk and may void your warranty.
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