MFC-9870
®
i
Table of Contents
Introduction
Using This Manual................................................................................. 1
Finding Information .............................................................................. 1
Symbols Used In This Manual.............................................................. 2
About Fax Machines.............................................................................. 2
Fax Tones and Handshake..................................................................... 2
ECM (Error Correction Mode) ............................................................. 3
MFC-9870 Control Panel Overview ................................................... 4
1
Packing List ............................................................................................ 7
Choosing a Location .............................................................................. 8
Caution .................................................................................................... 9
Release the scanner lock lever .............................................................. 9
Assembly ............................................................................................... 10
Install the Drum Unit Assembly (with Toner Cartridge) .................... 10
Loading Paper in Multi-purpose Paper Cassette................................. 11
Acceptable Paper........................................................................ 12
Manual Feed Slot ................................................................................ 13
Acceptable Paper........................................................................ 13
Setting Up the Machine ...................................................................... 14
Multi-Line Connections (PABXs) ...................................................... 15
If you are installing the MFC to work with a PABX: ................ 15
Using Extension Telephones .......................................................... 16
Connecting an External Telephone Answering Device (TAD) ........... 17
Sequence ......................................................................................... 17
Connections .................................................................................... 17
Outgoing Message (OGM) of External TAD ................................. 18
Connecting an External Telephone ..................................................... 18
MFC Setup and
Connections
2
User-Friendly Programming.............................................................. 19
Function Mode .................................................................................... 19
Function Selection Table..................................................................... 20
On-Screen
Programming
3
Initial
Setup
Getting Started ..................................................................................... 25
Setting the Dialling Mode (Tone/Pulse) ............................................. 25
Setting the Date and Time................................................................... 25
Setting the Station ID.......................................................................... 26
Entering Text .................................................................................. 28
Inserting Spaces.............................................................................. 28
Making Corrections ........................................................................ 28
4
T A B L E O F C O N T E N T S
ii
Repeating Letters ............................................................................ 28
Special Characters and Symbols .................................................... 28
Setting the Beeper Volume.................................................................. 29
PABX and TRANSFER ...................................................................... 29
Setting PABX ...................................................................................... 29
Setting the Clock Change ................................................................... 30
Sleep Mode ......................................................................................... 30
Power Save ......................................................................................... 30
Setting the Speaker Volume ................................................................ 31
Setting the Ring Volume ..................................................................... 31
Memory Storage ................................................................................. 31
Memory Security ................................................................................ 31
Using Memory Security ...................................................................... 32
Setting Up Memory Security for the First Time............................. 32
Changing the Memory Security Password ..................................... 33
Switching Memory Security ON .................................................... 33
Switching OFF Memory Security .................................................. 34
Printing a Fax from Memory .......................................................... 34
Setup
Send
Before You Begin .................................................................................. 35
Sending Faxes Using Multiple Settings .............................................. 35
Faxing from the Document Feeder ..................................................... 36
ADF (Automatic Document Feeder) .............................................. 36
Faxing from the Glass Platten............................................................. 37
Scan Fax ......................................................................................... 37
Resolution ........................................................................................... 38
Contrast ............................................................................................... 38
Automatic Transmission ..................................................................... 39
Dual Access......................................................................................... 39
Real Time Transmission ..................................................................... 39
Basic Sending Operations................................................................... 40
Composing an Electronic Cover Page ................................................ 40
Cover Page for Next Fax Only ....................................................... 41
Always Send Cover Page ............................................................... 41
Using a Printed Cover Page............................................................ 42
Cover Page Message ........................................................................... 42
Composing Your Own Comments .................................................. 42
Advanced Sending Operations .......................................................... 43
Overseas Mode ................................................................................... 43
Delayed Transmission (Timer) ........................................................... 43
Delayed Batch Transmission .......................................................... 44
Multiple Resolution Transmission ...................................................... 44
Setup for Polling Transmit .................................................................. 44
Setup for Polling Transmit with Secure Code ................................ 45
Cancelling a Job While Scanning the Document................................ 45
Checking Job Status ............................................................................ 45
Cancelling a Scheduled Job in Memory ............................................. 46
5
T A B L E O F C O N T E N T S
iii
Setup
Receive
6
Basic Receiving Operations................................................................ 47
Setting or Changing the Answer Mode ............................................... 48
Setting the Ring Delay ........................................................................ 48
Fax Detect (with an External Telephone) ........................................... 48
Printing a Reduced Incoming Document ............................................ 49
Reception into Memory ...................................................................... 49
Setting the Print Density ..................................................................... 50
Toner Save .......................................................................................... 50
Lower Tray (With Optional Cassette Only) ........................................ 51
Setting Lower Tray ......................................................................... 51
Advanced Receiving Operations ....................................................... 51
Operation from an External or Extension Telephone ......................... 51
Changing Remote Codes ................................................................ 52
To change Remote Codes ........................................................... 52
Printing a Fax from Memory .............................................................. 52
BT Call Sign (For U.K. Only) ............................................................ 53
Set the BT Call Sign (Only with your external phone) .................. 53
Polling .................................................................................................... 54
Secure Polling................................................................................. 54
Setup for Polling Receive ............................................................... 54
Setup for Polling Receive with Secure Code ................................. 55
Setup Delayed Polling Receive ...................................................... 55
Sequential Polling........................................................................... 56
Setting PC Interface Mode.................................................................. 57
Storing Numbers for Easy Dialling................................................... 59
Storing One Touch Dial Numbers....................................................... 59
Storing Speed Dial Numbers .............................................................. 60
Changing One Touch and Speed Dial Numbers ................................. 61
Setting Groups for Broadcasting......................................................... 61
Dialling Options ................................................................................... 63
Searching the Telephone Index ........................................................... 63
One Touch Dialling ............................................................................. 63
Speed Dialling..................................................................................... 63
Pause ................................................................................................... 63
Fax Redial ........................................................................................... 64
Chain Dialling ..................................................................................... 64
Broadcasting ....................................................................................... 65
Quick-Dial
Numbers and
Dialling Options
7
Remote Fax
Options
Setting Fax Storage.............................................................................. 67
Fax Forwarding ................................................................................... 68
Programming a Fax Forwarding Number ........................................... 68
Changing the Remote Access Code ................................................... 68
Remote Retrieval ................................................................................. 69
Using Your Remote Access Code ....................................................... 69
8
T A B L E O F C O N T E N T S
iv
Remote Commands ............................................................................. 69
Change Fax Forwarding Setting................................................. 70
Retrieve a Fax ............................................................................ 70
Check the Receiving Status........................................................ 70
Change Answer Mode ................................................................ 70
Exit Remote Operation............................................................... 70
Retrieving the Memory Status List ..................................................... 71
Retrieving Fax Messages .................................................................... 71
Changing the Fax Forwarding Number .............................................. 72
Printing
Reports
MFC Settings and Journal ................................................................. 73
To Print a Report ................................................................................. 74
Transmission Verification (Xmit) Report ........................................... 74
Journal Period ..................................................................................... 75
Order Form ......................................................................................... 75
9
Using Your Machine as a Copier .....................................................77
Basic Copy Operations........................................................................ 77
Copying One Page .............................................................................. 77
Stacking Multiple Copies (Using the ADF)........................................ 78
Sorting Multiple Copies (Using the ADF) .......................................... 78
Single or Multiple Copies (Using the Glass Platten) .......................... 78
If You Get a Memory Full Message.................................................... 79
Copy Options – Temporary Settings ................................................ 80
Using the Contrast Type Key .............................................................. 80
Using the Document Type Key ........................................................... 80
Making Enlarged or Reduced Copies ................................................. 81
Special Copy Options ......................................................................... 81
4in1 ................................................................................................. 81
2in1 ................................................................................................. 82
Poster .............................................................................................. 82
Making Copies
10
Setting Up the
Machine and
Using Brother MFC with Your PC.................................................... 83
Before You Install Multi-Function Link® Unimessage Pro ........... 84
Computer Requirements ..................................................................... 84
Using a USB Cable to Connect Brother MFC to a PC
Computer to
11
Work Together
(Using Windows® 98 Only).............................................................85
Installing Brother Software Using a USB Cable ................................ 86
Software for your MFC-9870............................................................. 93
Software/Drivers ................................................................................. 93
Connecting Brother MFC to a PC Using a Parallel Cable ........... 94
Installing the Software/Drivers under Windows® ............................... 95
Installing the Maintenance Utility on MS-DOS® ............................ 96
How to Use the MFC with Your DOS Application Software ............. 96
What Does the Remote Printer Console Do?...................................... 97
T A B L E O F C O N T E N T S
v
Remote Printer Console Main Program ......................................... 97
Printer Status Monitor Program...................................................... 97
Installing the Remote Printer Console ................................................ 97
Running the Remote Printer Console Main Program ......................... 98
Using the
Machine
Special Printing Features ................................................................... 99
Windows® Printing.............................................................................. 99
Alternate Printer Emulation Support .................................................. 99
Remote Printer Console Program for DOS......................................... 99
Bi-directional Parallel Interface ........................................................ 100
Printing From Your PC..................................................................... 100
Paper Cassette ................................................................................... 100
Two-Sided Printing (Manual Duplexing) ......................................... 101
Manual Feed Slot .............................................................................. 101
Loading One Sheet of Paper ......................................................... 102
Loading more than One Sheet of Paper........................................ 102
Printing on Envelops, Thicker Paper and Card Stock .................. 103
Face Down Output Bin ..................................................................... 104
Simultaneous Printing/Faxing ......................................................... 104
Printer Operation Keys .................................................................... 105
On/Off Line Key ............................................................................... 105
FF/Cont Key ..................................................................................... 105
Print Priority Key .............................................................................. 105
Test/Reset Key .................................................................................. 105
Printer Menu Functions ................................................................... 106
Printing the Internal Font List........................................................... 106
Printing the Print Configuration List ................................................ 106
Restoring Factory Default Settings ................................................... 106
Printing PC Data in Hexadecimal ..................................................... 106
Acceptable Paper .............................................................................. 107
as a Printer
12
Optional
Accessories
Memory Board ................................................................................... 109
Optional Memory for the Printer & Fax Operations......................... 109
For the Printer and Fax Sending ................................................... 109
For the Fax Receiving .................................................................. 109
Optional Paper Tray.......................................................................... 110
Network (LAN) Board ...................................................................... 110
13
Important
Important Safety Instructions ........................................................111
IEC 825 Specification................................................................... 113
Radio Interference (For 220-240 V Model Only) ........................ 114
For Your Safety............................................................................. 114
IEC 825 Laser Class ..................................................................... 114
Disconnect device......................................................................... 114
IMPORTANT ............................................................................... 114
Information
14
T A B L E O F C O N T E N T S
vi
Troubleshooting
and Maintenance
15
Troubleshooting.................................................................................. 115
Error Messages ................................................................................. 115
Document Jams and Paper Jams .................................................... 117
Document Jam in the Top of the ADF Unit ...................................... 117
Document Jam inside the ADF Unit ................................................. 117
Printer Jam ........................................................................................ 118
Paper is Jammed in the Multi-purpose Paper Cassette................. 119
Paper is Jammed near the Drum Unit ........................................... 119
Paper is Jammed in the Fuser Unit ............................................... 120
If You Are Having Difficulty with Your MFC .................................. 121
Problem Using Applications which Use Special Comms Drivers,
such as the HP Pavilion PC and the “HP DEMO” Screen Saver.... 126
Bi-directional Parallel Ports (nibble and byte modes) ...................... 126
The Machine Connect Failure or Bi-directional Communication
Error ........................................................................................... 127
Brother HL-6/6V/10h/630series/660series/960/1260/WL-660:... 127
HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP: .................. 127
HP LaserJet 4 Plus: ....................................................................... 128
NEC SuperScript 610/660: ........................................................... 128
EPSON ActionLaser 1100 / 1400: ................................................ 128
Lexmark WinWriter 200:.............................................................. 128
Graphics or Text is Missing when the Document is Printed ........ 129
Packing and Shipping the MFC ...................................................... 130
Regular Maintenance ........................................................................ 133
Cleaning the Scanner ........................................................................ 133
Cleaning the Printer .......................................................................... 134
Cleaning the Drum Unit.................................................................... 135
Replacing the Toner Cartridge .......................................................... 136
Toner Empty Indicator.................................................................. 136
Steps for Replacing Toner Cartridge ............................................ 137
Drum Life Considerations for Your Brother Fax Machine ............... 140
Replacing the Drum Unit .................................................................. 141
Specifications
Fax Specifications .............................................................................. 145
Printer Specifications ........................................................................ 146
Electrical and Environment ............................................................. 147
Parallel Interface Specifications...................................................... 148
Resident Fonts .................................................................................... 148
Symbol Sets/Character Sets .............................................................. 149
16
Glossary ............................................................................................... 151
Index .................................................................................................... 155
Accessory List ..................................................................................... 159
1
C H A P T E R O N E
Introduction
1
UsingThis Manual
Thank you for purchasing a Brother multifunction center (MFC).
This MFC has been designed to be simple to use, with LCD screen
prompts to guide you through functions. However, you can use your
MFC to its fullest potential by taking a few minutes to read this manual.
Additionally, your MFC has a Help Key for assistance. Press Help to
print a list of basic operational steps and functions.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents.
You will also be able to find information about a specific feature or
function by checking the Index at the back of this manual. Also,
throughout this manual, you will see special symbols alerting you to
important information, cross-references, and warnings. Illustrations of
some screen displays also help you choose the correct key-presses.
C H A P T E R O N E
2
Symbols Used InThis Manual
Note or additional information.
The MFC may be damaged or may not work
correctly if this is not observed.
Warning. Damage can result if this is not observed.
About Fax Machines
If you are a first-time fax machine user, fax operation might seem a little
mysterious. You will soon get used to the unusual fax tones on your
phone line, and be able to send and receive faxes easily.
FaxTones and Handshake
When someone is sending a fax, the MFC sends fax calling tones, (CNG
tones)—soft, intermittent beeps at 4-second intervals. You will hear them
when you dial and press Start, and they continue for about 40 seconds
after dialling. During that time, the sending machine must begin the
“handshake” with the receiving machine. Each time you use automatic
procedures to send a fax, you are sending CNG tones over the phone
line. You will soon learn to listen for these soft beeps each time you
answer a phone on your MFC line, so you can know if you are about to
receive a fax message.
The receiving fax responds with fax receiving tones—loud, chirping
sounds. A receiving fax chirps for about 40 seconds over the phone line,
and the screen displays RECEIVING. If your MFC is set to the Fax
mode, it will answer every call automatically with fax receiving tones.
Even if the other party hangs up, your MFC continues to send the
“chirps” for about 40 seconds, and the screen continues to display
RECEIVING. To cancel the receiving mode, press Stop.
I N T R O D U C T I O N
3
The fax “handshake” is the time in which the sending machine’s CNG
tones and the receiving machines “chirps” overlap. This must be for at
least 2 to 4 seconds, so the fax machines can understand how each is
sending and receiving the fax. The handshake cannot begin until the call
is answered, and the CNG tones only last for about 40 seconds after the
number is dialled. Therefore, it is important for the receiving machine to
answer the call in as few rings as possible.
When you have an external telephone answering device (TAD) on your
MFC line, your TAD will determine the number of rings before the call is
answered. Pay special attention to the directions in the Installation chapter
for connecting a TAD (or answering machine) to your MFC.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the MFC to check the
integrity of a fax transmission while it is in progress. ECM transmissions
are possible only between machines that both have the ECM feature. If
they do, you may send and receive fax messages that are continuously
checked for their integrity. Because of this you should send and receive
error free documents, thus avoiding the need to resend.
Sufficient memory must be available in your MFC for this feature to
work.
C H A P T E R O N E
4
MFC-9870 Control Panel Overview
1
2
3
4
5
6
7
8
10
11
12
9
13
1
2
8
9
OneTouch Keys
These 16 keys give you instant access to
previously stored phone numbers.
Resolution
Sets the resolution when you send a fax.
Programming Keys:
Help
Menu
Press this key whenever you want a
quick reference Help List printed. The
Help List shows how to perform
functions, how to register information,
and how to get basic information.
Lets you access the function and
programming mode.
(Right Arrow)
Verify
Moves the LCD cursor to the right.
When the machine is idle, you can also
use this key to print the Transmission
Verification Report for your last
transmission.
3
4
Broadcast
Use this key whenever you want to
broadcast faxes to many different
locations, maximum of 182.
▼ Shift
(Left Arrow)
Moves the LCD cursor to the left.
Gives you access to a further 16
previously stored phone number
locations 17 through 32 in the one touch
keys.
Set
Stores a function setting in the MFC.
5
6
7
LCD (Liquid Crystal Display)
LCD displays messages to help you set
and operate your MFC.
Clear
Deletes entered data or backs up one
step in function procedure.
10
Toner Empty Indicator
Flashes when toner cartridge is low and
stays lit when toner is empty.
Printer Function Keys:
On/Off Line
Use this key to turn the printer online
(ready to receive PC data) and offline
(not ready to receive PC data)
alternately. When the printer is online,
the LCD displays ONLINE.
Resolution Indicator Lights
These LED show the resolution mode
you selected.
I N T R O D U C T I O N
5
FF/Cont
4in1 — Save paper by copying four
When the LCD shows REMAINED
DATA, you can turn the machine
OFFLINE and then press this key to
print the data that is in the memory.
Also, it clears some operation and
machine errors.
pages onto one page.
2in1 — Save paper or create a booklet
by copying two pages onto one page.
Poster — This option copies a
different portion of the original on each
of nine sheets of print media. Tape the
sheets together to get a copy that is nine
times the size of the original.
Print Priority
Press this key if you want to print PC
data without interruption from incoming
faxes. Faxes will be stored and can be
printed later.
DocumentType
Let’s you choose either AUTO, TEXT
or PHOTO.
Test/Reset
This key is used to print a test page.
When it is pressed together with Shift,
it clears the data from the printer
memory, cancels an error status, and
then resets to the factory default
settings.
Copy
Makes a copy.
13
Facsimile Keys:
Tel-Index
Lets you look up numbers stored in the
11
12
Dial Pad
dialling memory.
Dials phone and fax numbers, and can
be used as a keyboard for entering
information into the MFC.
Speed Dial
Lets you dial stored phone numbers by
pressing a two-digit number.
Copy Function Keys:
(Temporary Setting)
Redial / Pause
Redials the last number that was called.
Also inserts a pause in autodial
numbers.
Enlarge/Reduce
This key press shows the next pre-stored
enlargement and reduction ratios: 25%,
50%, 75%, 87%, 93%, 100%, 120%,
125%, 141%, 150%, 200%, 400%,
AUTO, MANUAL. For more choices,
select MANUAL and use the dial pad to
type any percentage between 25% and
400%. AUTO sets the machine to
caluculate automatically the reduction
ratio that fits the size of your paper.
R (Recall)
Use this key to gain access to an outside
line and/or to recall the operator or
transfer a call to another extension when
it is connected to a PABX.
Stop
Stops a fax, cancels an operation, or
exits from function mode.
Contrast
Start
Lets you temporarily adjust the
brightness of the whole image to be
lighter or darker.
Starts an operation, such as sending a
fax.
Option
You can make sort multiple copies using
ADF,—OR—change the layout of
copies on the print media.
C H A P T E R O N E
6
7
C H A P T E R T W O
MFC Setup and
Connections
2
Packing List
Make sure you have the following items:
Drum Unit Assembly
(TN 6300)
IEEE-1284 Compliant
Bi-directioned Cable
Telephone
Line Cord
Power Cord
Paper Cassette
MFL Unimessage
Pro Manual
CD-ROM
Owner’s Manual
Whenever you transport the MFC, use the packing materials that came
with your MFC and pack the MFC correctly.
C H A P T E R T W O
8
Choosing a Location
Place your MFC on a flat, stable surface, such as a desk. Select a place
that is free of vibration and shocks. Locate the MFC near a telephone
socket and a standard, earthed electrical socket. Choose a location where
the temperature remains between 10°C and 32.5°C.
Avoid placing your MFC where it may be knocked. Do not place near
heaters, air conditioners, water, chemicals, or refrigerators. Do not
expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do
not connect your MFC to electrical outlets controlled by wall switches or
automatic timers as disruption of power can wipe out information in the
unit’s memory. Do not connect your MFC to electrical outlets on the
same circuit as large appliances or other equipment that might disrupt the
power supply. Avoid interference sources, such as speakers or the base
units of cordless phones. Ensure the airflow from the fan on the right
hand side of the MFC is not impeded.
Caution
Keep the MFC out of strong light such as direct sunlight.
M F C S E T U P A N D C O N N E C T I O N S
9
Caution
We recommend that this product be used with a surge protection
device to protect the product against damage caused by a lightning
strike.
1
2
3
4
Never touch telephone wires or terminals that are not insulated
unless the telephone line has been disconnected at the network
interface.
Avoid using a telephone (other than a cordless type) during an
electrical storm. There may be a remote risk of electric shock from
lightning.
Do not use the telephone to report a gas leak in the vicinity of the
leak.
Release the scanner lock lever
The blue scanner lock lever is on the left side of the MFC. Push the lever
up to unlock the scanner.
Scanner Lock Lever
Lock
Unlock
Caution
If CHECK SCAN LOCK appears on the LCD, immediately release the
scanner lock lever. If you see MACHINE ERROR AF (or AE), stop
operation and contact your Brother dealer for service.
C H A P T E R T W O
10
Assembly
Install the Drum Unit Assembly
(withToner Cartridge)
Remove the drum unit assembly from its bag, including the toner
cartridge, and gently rock it from side to side five or six times.
1
To prevent damage to the drum, do not expose it
to light for longer than a few minutes.
Open the front cover of the machine.
2
M F C S E T U P A N D C O N N E C T I O N S
11
Insert the drum unit assembly into the machine until it clicks into
position.
3
Close the front cover.
4
Loading Paper in Multi-purpose Paper
Cassette
Pull the paper cassette completely out of the machine.
1
C H A P T E R T W O
12
Slide the paper width and length adjusters to the position for the
paper size you are using.
2
Fan the paper well. Load paper in the paper cassette. Press down on
the paper to flatten it in all four corners, keeping the paper level
below the guide. The cassette can hold up to 250 sheets of 20 lb (75
g/m2) paper.
3
Maximum
Paper
Height
Guide
Slide the paper cassette into the machine until it locks into place.
4
Acceptable Paper
Size
Weight
: A4, Letter, B5, A5, A6, Executive
: 64 g/m2 – 105 g/m2
Thickness : 0.08 – 0.13 mm
M F C S E T U P A N D C O N N E C T I O N S
13
Manual Feed Slot
The manual feed slot is above the multi-purpose paper cassette. Load
paper or an envelope one at a time. You do not have to remove paper
from the paper cassette.
Use the manual feed slot to print or copy on an envelope, label card
stock or thicker paper:
Manual
Feed
Slot
Acceptable Paper
Size
Weight
: 70 x 116 mm – 216 x 356 mm
: 64 g/m2 – 158 g/m2
Thickness : 0.08 – 0.20 mm
C H A P T E R T W O
14
Setting Up the Machine
Follow the instructions below to connect power cord, and telephone line.
Telephone
Line Cord
Power Cord
(Example for the U.K.)
Connect the power cord.
1
Connect the telephone line cord.
2
Connect one end of the telephone line cord to the socket on the MFC
(marked LINE) and the other end to a modular wall socket.
NOTICE:
■ The MFC must be fitted with an earthed plug.
■ Since the MFC is earthed via the main plug, protect yourself from
potentially hazardous electrical conditions on the telephone network
by keeping the power to your MFC on when you connect it to a
telephone line. When you want to move your MFC, protect yourself
by disconnecting the telephone line first, and then the power cord.
■ Do not touch any moving parts.
■ You must use the mains cord supplied with the machine.
M F C S E T U P A N D C O N N E C T I O N S
15
Multi-Line Connections (PABXs)
Most offices use a central telephone system, or PABX. The MFC will
work with most PABX or key systems that allow a two-wire analogue
connection. However, we recommend that you have a separate telephone
line for your MFC. You can then leave the MFC in Fax Mode to receive
faxes any time of day or night.
If you are installing the MFC to work with a PABX:
It is not guaranteed that the unit will operate correctly under all
circumstances with a PABX. Any cases of difficulty should be
reported first to the company that handles your PABX.
1
If all incoming calls will be answered by a switchboard operator, it is
recommended that the Answer Mode be set to Manual. All incoming
calls should initially be regarded as telephone calls.
2
The unit may be used with either pulse or tone dialling telephone
service.
3
C H A P T E R T W O
16
Using ExtensionTelephones
It may be that your premises are already wired with parallel extension
telephones, or you intend to add extension telephones to your line, in
addition to your machine. While the simplest arrangement is
straightforward parallel connection, there are some reasons as to why
this arrangement will cause unsatisfactory service, the most obvious of
which is inadvertent interruption of a facsimile transmission by someone
picking up an extension telephone in order to make an outgoing call.
Additionally, remote activation may not operate reliably in such a simple
configuration.
This machine may also be set to make a delayed transmission (i.e. a
transmission at a pre-set time). This pre-set job may coincide with
someone picking up an extension handset.
Such problems can easily be eliminated however, if you arrange
modification of your extension wiring circuit, such that extension
devices are connected “downstream” of your machine, in a master/slave
configuration. In such a configuration, this machine can always detect
whether a telephone is in use, thus it will not attempt to seize the line
during that time. This is known as “telephone off-hook detection.”
The inadvisable configuration is shown in figure 1 below, and the
recommended master/slave configuration is shown in figure 2.
This new connection configuration can be arranged by your contacting
BT, Kingston upon Hull Telecommunications, your PABX maintainer or
a qualified telephone installation company as appropriate. Simply
explained, the extension telephone circuit should be terminated on a
normal modular plug (BT 431A style), which in turn should be inserted
into the modular socket of the white “T”-shaped connector provided as
part of the line cord assembly.
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
FAX
INADVISABLE CONNECTION OF EXTENSION SOCKETS
Fig. 1.
DISCONNECT
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
FAX
FAX MACHINE MUST BE PLUGGED
INTO MASTER SOCKET
RECOMMENDED CONNECTION OF EXTENSION SOCKETS
Fig. 2.
M F C S E T U P A N D C O N N E C T I O N S
17
Connecting an ExternalTelephone
Answering Device (TAD)
Sequence
When you have an external TAD on the same telephone line as the
machine, the TAD answers all calls. The MFC “listens” for fax calling
(CNG) tones. If it hears them, the MFC takes over the call and receives
the fax. If it does not hear the CNG tones, the machine will not answer
the call, and messages can be left on the TAD by callers in the normal
way.
The TAD must answer within a maximum of four rings. However, we
recommend two rings as the TAD setting. The MFC cannot hear CNG
tones until the TAD has answered the call, and with four rings there are
only 8–10 seconds of CNG tones left for the fax “handshake.” Make
sure you carefully follow instructions in this manual for recording your
outgoing message. We do not recommend using the toll saver feature on
your external answering machine if it exceeds 4 rings.
Do not connect a TAD elsewhere on the same phone line—your machine
and TAD will both try to control the line.
Connections
You may connect an external TAD to your MFC, as shown below.
1
TAD
(Example
for the U.K.)
Set your external TAD to two rings or less. (The MFC’s Ring Delay
setting does not apply).
2
Record the outgoing message (see below).
3
Set the TAD to answer calls.
4
Select the Answer Mode to EXT.TEL/TAD.
5
C H A P T E R T W O
18
Outgoing Message (OGM) of ExternalTAD
Timing is important in recording this message.
Limit your speaking to 20 seconds.
1
Record 5 seconds of silence at the beginning of your message.
(This allows your MFC time to listen for the fax CNG tones of
automatic transmissions before they stop.)
2
End your 20-second message by giving your Remote Activation
3
Code for people sending manual faxes. For example:
“After the beep, leave a message or send a fax manually by pressing
51 and Start.”
Connecting an ExternalTelephone
Although your MFC does not have a handset, you can connect a separate
telephone to your MFC, as shown below.
(Example
for the U.K.)
External
Telephone
Extension
Telephone
Whenever this external phone (or TAD) is in use, the screen displays
TELEPHONE.
19
C H A P T E R T H R E E
On-Screen
Programming
3
User-Friendly Programming
See
“Using This
Manual”
We have designed your Multi-Function Center with on-screen
programming and a Help key. User-friendly programming helps you take
full advantage of all the functions your MFC has to offer.
chap. 1
Since your programming is done on the LCD, we have created step-by-
step on-screen prompts to help you program your MFC. All you need to
do is follow the prompts as they guide you through the function menu
selections and programming options and settings.
Function Mode
You can access the Function Mode by pressing Menu.
The screen displays
1.FAX
2.PRINTER
Then press 1 for Fax Functions —OR— press 2 for Printer Functions.
When you enter the Function Mode, your MFC displays a list of Level
One Functions from which you can choose. These function options appear
one after the other on the display. Select an option by pressing Set when
the option appears on the LCD.
You can “scroll” more quickly through options by pressing . When the
screen displays your selection, press Set. Use
to scroll backward if
you passed your choice or to save key strokes. Both arrow keys show all
options, in the opposite order.
When you finish a function, the screen displays ACCEPTED.
If you want to exit the Function Mode, press Stop.
C H A P T E R T H R E E
20
Function SelectionTable
If you have a basic understanding of how to program your MFC, you can
perform most of the programming settings without the Owner’s Manual.
To help you understand the function selections, options, and settings that
are available, use the Function Selection Table below.
1. Fax Functions
1. INITIAL SETUP
Function
Description
Factory Set Chapter
1. TONE/PULSE
2. DATE/TIME
Selects the dialling mode.
TONE
4
4
Enter date and time for LCD
display and to print on
transmissions.
--
3. STATION ID
4. BEEPER
Program the name and fax
number to appear on each
transmitted page.
--
4
4
Adjust the volume level of the
beeps when you press a key, an
error occurs or a document is
sent or received.
LOW
5. PBX
Turn ON this function if your
machine is connected to PABX
(private automatic Branch
Exchange.)
OFF
4
4
6. CLOCK CHANGE Adjust the MFC’s clock by
--
one hour for summer/winter
time.
7. SLEEP MODE
8. POWER SAVE
Set the time before the machine 05 Min.
drops into sleep mode.
4
4
Power save mode.
OFF
2. SETUP RECEIVE
Function
Description
Factory Set Chapter
1. ANSWER MODE
Choose the mode that best suits FAX
6
your needs: FAX,
EXT.TEL/TAD, MANUAL.
2. RING DELAY
3. FAX DETECT
4. REMOTE CODE
5. REDUCTION
Number of rings before the
MFC answers in FAX mode.
RING DELAY:02
ON
6
6
6
6
Receive fax messages without
pressing the Start key.
Enter code to activate your
MFC from a remote location.
OFF
(
51)
Reduces size of image.
AUTO
O N - S C R E E N P R O G R A M M I N G
21
1. Fax Functions (continued)
2. SETUP RECEIVE (continued)
Function
Description
Factory Set Chapter
6. MEM.RECEIVE
Automatically stores any
incoming faxes in its memory
if it runs out of paper.
ON
6
7. PRINT DENSITY
8. POLLING RX
Adjusts printing to be lighter or --
darker.
6
6
You call another fax machine to STANDARD
receive a fax from it.
9. TONER SAVE
Increase life of toner cartridge. OFF
6
6
0. PC INTERFACE
Turn on if PC is connected to
MFC for PC receiving of fax
messages.
ON
3. SETUP SEND
Function
Description
Factory Set Chapter
1. COVERPG SETUP Automatically sends a
programmable cover page or
OFF
5
prints a sample coverpage.
2. COVERPAGE NOTE Program customized message
--
5
5
for fax cover page.
3. CONTRAST
Change the lightness or
darkness of a fax you are
sending.
AUTO
4. RESOLUTION
Allows you to change
resolutions page by page.
STANDARD
5
5
5
5
5. OVERSEAS MODE Special setting for international OFF
transmissions.
6. TIMER
Set the MFC to send documents --
later.
7. POLLED TX
Set Polled Transmission for
someone to poll your MFC
to receive a fax from you.
STANDARD
8. REAL TIME TX
9. BATCH TX
When memory is full, you can
send faxes in real time.
OFF
5
5
Sends all delayed faxes that are OFF
to the same fax number and at
the same time as one
transmission.
C H A P T E R T H R E E
22
1. Fax Functions (continued)
4. REMAINING JOBS
Function Description
Factory Set Chapter
Check which jobs are in
memory or cancel a delayed fax
(timer) or polling job.
5
5. SET QUICK-DIAL
Function Description
Factory Set Chapter
1. ONE-TOUCH DIAL Dial numbers stored in memory --
7
7
7
by pressing only one key.
2. SPEED-DIAL
Dial numbers stored in memory --
by pressing only three keys.
3. SETUP GROUPS
Set up a Group number for
broadcasting.
--
6. PRINT REPORTS
Function
Description
Factory Set Chapter
1. XMIT REPORT
Print confirmation of
transmission after each
document is sent.
ON+IMAGE
9
9
9
9
2. JOURNAL
Lists information about the last JOURNAL:OFF
50 incoming and outgoing
faxes.
3. QUICK-DIAL
Lists names and numbers stored --
in One Touch and Speed Dial
memory (in numerical order).
4. TEL.INDEX
Alphabetical lists of stored
numbers.
--
5. SYSTEM SETUP
Lists various system settings.
--
--
9
9
6. MEMORY STATUS Lists information about
memory use.
7. ORDER FORM
Print accessories order form to OFF
your dealer when your
9
machine needs to replace the
drum or toner.
O N - S C R E E N P R O G R A M M I N G
23
1. Fax Functions (continued)
7. REMOTE FAX OPT
Function
Description
Factory Set Chapter
1. FAX FWD
Set your fax machine to
forward faxes.
OFF
8
2. FAX STORAGE
Store incoming faxes in
OFF
8
memory for remote retrieval.
3. REMOTE ACCESS Set code for retrieving faxes.
159
--
8
6
4. PRINT DOCUMENT Print incoming faxes stored in
the memory.
0. MISCELLANEOUS
Function
Description
Factory Set Chapter
1. PAGE COUNTER You can check the page counter --
15
15
4
on the screen.
2. DRUM LIFE
You can check the remaining
drum life on the screen.
--
3. MEM SECURITY Prohibits most functions except OFF
receiving faxes into memory.
4. LOWER TRAY
(With optional
cassette only)
Turn ON if you use the optional OFF
paper cassette, and choose
which cassette you want to use
for printing.
6
5. BT CALL SIGN
Use with BT Call Sign.
OFF
6
4
4
6. SPEAKER VOLUME Adjust speaker volume.
7. RING VOLUME Adjust volume of ringer.
LOW
LOW
2. Printer Functions
1. PRINT OPTIONS
Function
Description
Factory Set Chapter
1. INTERNAL FONT You can print resident fonts to
--
12
check and confirm font types.
2. CONFIGURATION Printer settings and status are
--
12
listed here.
C H A P T E R T H R E E
24
2. Printer Functions (continued)
2. RESET PRINTER
Function Description
Factory Set Chapter
1. FACTORY RESET You can restore factory default --
settings and temporary settings
12
for the printer back to factory
default settings.
2. HEX DUMP MODE If you set HEX DUMP MODE, --
12
PC data is printed in
hexadecimal, for testing
purposes.
3. LAN Menu Functions
(With optional LAN Board only)
For more details, please see the instruction sheet included in the Network
(LAN) Board option.
25
C H A P T E R F O U R
Initial
Setup
4
Getting Started
Setting the Dialling Mode (Tone/Pulse)
Your MFC is initially set to TONE. If you are using a PULSE dial line,
you can change the setting to PULSE by following the steps below.
Press Menu, 1, 1, 1. The screen prompts you to select TONE or
PULSE.
1
DIALLING:TONE
SELECT { } & SET
DIALLING:PULSE
SELECT { } & SET
Use
or
to select the dialling mode.
2
3
4
Press Set when the screen displays the dialling mode you want.
Press Stop to exit.
Setting the Date andTime
Your MFC displays the date and time, and prints it on every fax you
send.
In the event of a power failure, the MFC maintains date and time
information for several hours. All other settings remain unaffected.
Press Menu, 1, 1, 2. The screen prompts you to enter the year.
1
YEAR:XX
ENTER & SET
C H A P T E R F O U R
26
Enter the last two digits of the year (for example, enter 00 for the
year 2000).
2
3
Press Set. The screen prompts you to enter the month.
MONTH:XX
ENTER & SET
Enter two digits for the month (for example, enter 09 for September,
or 10 for October). The screen displays your entry.
4
5
Press Set. The screen prompts you to enter the day.
DAY:XX
ENTER & SET
Enter two digits for the day (for example, 06). The screen displays
your entry.
6
7
Press Set. The screen prompts you to set the time.
TIME:XX:XX
ENTER & SET
Enter the time in 24-hour format (for example, enter 15:25 for 3:25
PM).
8
Press Set.
9
Press Stop. The screen now displays the date and time you set, and
displays it whenever the MFC is in stand by mode.
10
See
“Composing
an Electronic
Cover Page”
chap. 5
Setting the Station ID
You can store your name, fax number, and telephone number to be
printed on the fax Cover Page, on all fax pages that you send.
The telephone number you entered is used only for the Cover Page.
It is important that you enter the fax and telephone numbers in the
internationally standardized format, i.e. in accordance with the following
strict sequence:
-
-
The “+” (plus) character (press *key)
Your Country Code (e.g. “44” for the United Kingdom, “41” for
Switzerland)
-
-
-
Your local area code minus any leading “0”
A space
Your number on the local exchange, using spaces to aid readability
as appropriate.
I N I T I A L S E T U P
27
As an example, your MFC is installed in the United Kingdom, is to be
used for both fax and voice calls, and your national telephone number is
0161-444 5555, then you must set the fax and telephone number parts of
your station ID as: +44 161-444 5555
Press Menu, 1, 1, 3. The screen prompts you to enter your fax
number.
1
FAX:
ENTER & SET
Enter your fax number (up to 20 digits). The screen displays your
entry.
2
3
Press Set. The screen prompts you to enter your telephone number.
TEL:
ENTER & SET
Enter your telephone number (up to 20 digits). If your telephone
number and fax number are the same, enter the same number again.
The screen displays your entry.
4
5
See
“Entering
Text”
Press Set. The screen prompts you to enter your name or your
company name.
in this
chapter
NAME:
ENTER & SET
Use the dial pad to enter your name (up to 20 characters). (You can
use the following chart to help you enter letters.)
6
Press Set to confirm.
7
8
Press Stop. The screen returns to the date and time.
■ If you do not enter a fax number, no additional information can be
entered.
■ To enter a space, press
once between numbers and twice between
characters.
■ If your Station ID has already been programmed, the screen prompts
“1” to make a change, or “2” to exit without changing.
C H A P T E R F O U R
28
EnteringText
When you are setting certain functions, such as the Station ID, you may
need to enter text into the MFC. Most keys on the dial pad have three or
four letters printed above them. The keys for 0, #, and don’t have
printed letters because they are used for special characters.
By pressing the appropriate number on the dial pad the correct number of
times, you can access the character you want.
Press Key
one time two times three times four times five times
2
3
4
5
6
7
8
9
A
D
G
J
B
E
C
F
2
3
4
5
6
S
8
Z
A
D
G
J
H
K
N
Q
U
X
I
L
O
R
V
Y
M
P
M
7
T
T
9
W
Inserting Spaces
If you want to enter a blank space, press
twice.
Making Corrections
If you entered a letter incorrectly and want to change it, press
to
move the cursor after the last correct letter. Then press Clear; all letters
above and to the right of the cursor are deleted. Re-enter the correct text
and/or digits. You can also back up and type over incorrect letters.
Repeating Letters
If you need to enter a character assigned to the same key as the previous
character, press
to move the cursor to the right.
Special Characters and Symbols
0 key ------------ ÄËÖÜÀÇÈÉ0
C
key ------------ (space) !”#$%&’() +,-./
# key ------------ :;<=>?@[]^_
Press the , #, or 0 key, until the cursor appears under the character/
symbol you want to enter. Then press
or enter the next letter.
I N I T I A L S E T U P
29
Setting the BeeperVolume
You can set the beeper to LOW, HIGH or OFF. The MFC comes set to
LOW. When the beeper is set to LOW or HIGH, the MFC beeps every
time you press a key or make an error, and at the end of sending or
receiving a fax.
Press Menu, 1, 1, 4.
1
2
3
4
Press
or
to select your setting.
When the screen displays the setting you want, press Set.
Press Stop to exit.
PABX and TRANSFER
Your MFC is initially set to be connected with PSTN (Public Switched
Telephone Network) lines. However, many offices use a central
telephone system or Private Automatic Branch Exchange (PABX). Your
fax can be connected to most types of PABX. The recall facility on your
fax machine supports timed break recall only (TBR), PBXS normally can
work with this for gaining access to an outside line, or for transfering a
call to another extension: the feature works when the R key is pressed.
Setting PABX
If your MFC is connected to a PABX system, set PBX:ON. If not, set
OFF.
Press Menu, 1, 1, 5. The screen displays
1
PBX:OFF
SELECT { } & SET
Press
or
to select ON (or OFF).
2
3
4
Press Set when the screen displays your selection.
Press Stop to exit.
You can programme an R keypress as part of a number stored in a One
Touch or Speed Dial location. When programming the One Touch or
Speed Dial number (Function menu 1-5-1 or 1-5-2) press R first (the
screen displays “!”), then enter the telephone number. If you do this, you
do not need to press R each time before you dial using a One Touch or
Speed Dial location. (See chap. 7.)
However, if PBX is set to OFF, you can not use the One Touch or Speed
Dial numbers that have R keypress programmed in to them.
C H A P T E R F O U R
30
Setting the Clock Change
You can easily let the MFC’s clock gain or lose one hour by using this
feature.
Press Menu, 1, 1, 6. The screen displays
1
TO SUMMER TIME ?
SELECT { } & SET
Press
time to lose an hour.
or
to select Summer Time to gain an hour or Winter
2
Press Set.
3
4
Press 1 to change to Winter Time or Summer Time ––OR–– Press 2
to exit without changing.
Sleep Mode
Setting the Sleep Mode reduces power consumption while the machine is
idle. You can choose how long the machine is idle (from 00 to 15
minutes) before it drops into sleep mode. The timer automatically resets
when the machine receives a fax or PC data, or makes a copy. The
factory setting is 05 minutes.
Press Menu, 1, 1, 7.
1
2
Use the dial pad to enter the amount of time the machine is idle
before it drops into sleep mode (00 to 15).
Press Set.
3
4
Press Stop to exit.
If you make copies frequently, make the idle time long enough so you
won’t always be waiting for the machine to warm up.
Power Save
Setting Power Save Mode more reduces power consumption. If you
switched ON, when your machine is idle, it drops into power save mode
automatically.
In the power save mode, you can not use fax detect function and remote
access with the extension phone. And your machine does not display the
date and time.
Press Menu, 1, 1, 8.
1
2
3
4
Use
or
to select ON or OFF.
Press Set when the screen displays your selection.
Press Stop to exit.
I N I T I A L S E T U P
31
Setting the SpeakerVolume
You can set the volume of the MFC speaker.
Press Menu, 1, 0, 6.
1
2
Press
or
to select your volume setting (OFF, LOW, MED, or
HIGH).
Press Set when the screen displays your selection.
Press Stop to exit.
3
4
Setting the RingVolume
You can select how loud, or if, the MFC rings.
Press Menu, 1, 0, 7.
1
Press
or
to select OFF, LOW, MED, or HIGH.
2
3
4
Press Set when the screen displays your selection.
Press Stop to exit.
Memory Storage
In the event of a power failure, all settings in the INITIAL SETUP,
SETUP RECEIVE, SET QUICK-DIAL, and REMOTE FAX OPT,
plus the COVERPG SETUP, COVERPAGE NOTE (from SETUP
SEND) and JOURNAL PERIOD (from PRINT REPORTS) functions
are stored permanently. You may have to reset the date and time.
Memory Security
This feature allows you to prevent unauthorised access to the fax
machine. When switched ON, Memory Security prohibits most
functions. The following functions listed are available while Memory
Security is switched ON.
■ Receiving faxes into memory [limited by Memory Capacity].
■ Scheduled Delayed Transmission*
■ Polling*
■ Fax Forwarding*
■ Remote Retrieval
* Provided it was set before Memory Security was switched ON.
C H A P T E R F O U R
32
Using Memory Security
You must use a password to switch Memory Security ON and OFF.
Setting Up Memory Security for the FirstTime
Press Menu, 1, 0, 3.
1
The screen prompts you to enter the password, and then press Set.
NEW PASSWD:XXXX
ENTER & SET
Enter a 4-digit number as a password.
2
Press Set.
3
The screen prompts you re-enter the password.
VERIFY:XXXX
ENTER & SET
Re-enter the password and press Set.
4
The screen displays
5
SET SECURITY
SELECT { } & SET
SET PASSWORD
SELECT { } & SET
Press
or
to choose SET SECURITY.
6
7
Press Set. The screen prompts you to enter the password.
PASSWORD:XXXX
ENTER & SET
Enter a 4-digit password, followed by Set.
8
This is the same as the security password of your machine already
stored.
The screen displays ACCEPTED for 2 seconds, followed by SECURE
MODE - Memory Security is now switched ON.
If the password you enter at Step 8 is incorrect, the screen would display
WRONG PASSWORD. After 2 seconds the display will then return to
normal (displaying the date & time). You must then start from Step 5 to
set Memory Security.
I N I T I A L S E T U P
33
Changing the Memory Security Password
Press Menu, 1, 0, 3.
1
SET SECURITY
SELECT { } & SET
SET PASSWORD
SELECT { } & SET
Press
or
to choose SET PASSWORD.
2
3
Press Set.
The screen prompts you to enter the old password.
OLD PASSWD:XXXX
ENTER & SET
Enter the current password.
Press Set.
4
5
The screen prompts you to enter the new password.
NEW PASSWD:XXXX
ENTER & SET
Enter a 4-digit number as a new password.
Press Set.
6
7
The screen prompts you to re-enter the new password.
VERIFY:XXXX
ENTER & SET
Enter the new password again and press Set.
Press Stop to exit.
8
9
Switching Memory Security ON
Press Menu, 1, 0, 3. The screen displays
1
SET SECURITY
SELECT { } & SET
SET PASSWORD
SELECT { } & SET
Press
or
to choose SET SECURITY.
2
3
Press Set. The screen prompts you to enter the password.
PASSWORD:XXXX
ENTER & SET
C H A P T E R F O U R
34
Enter a 4-digit password, followed by Set.
4
This is the same as the security password of your machine already
stored.
The screen displays ACCEPTED for 2 seconds, followed by SECURE
MODE - Memory Security is now switched ON.
If the password you enter at Step 4 is incorrect, the screen would display
WRONG PASSWORD. After 2 seconds the display will then return to
normal (displaying the date & time). You must then start from Step 1 to
set Memory Security.
Switching OFF Memory Security
When Memory Security is switched ON, press Menu.
1
The screen prompts you to enter the password, followed by Set.
PASSWORD:XXXX
ENTER & SET
Enter a 4-digit password and press Set.
2
The screen displays ACCEPTED, then after 2 seconds the display
reverts to normal. Memory Security is now switched OFF.
If the password you enter at Step 2 is incorrect, the screen would display
WRONG PASSWORD. After 2 seconds the display will then return to
displaying SECURE MODE. You must then start from Step 1 to switch
OFF Memory Security.
If you forget the Memory Security password, please contact your Brother
dealer for service or the help number given with the warranty
documentation.
Printing a Fax from Memory
If you have Memory Security OFF, you can print faxes from the
machine’s memory.
Press Menu, 1, 7, 4.
1
2
3
Press Start.
After all the data saved in the memory is printed out. Press Stop.
35
C H A P T E R F I V E
Setup
Send
5
BeforeYou Begin
You can send a fax from the ADF (Automatic Document Feeder) or from
the glass platten.
Sending Faxes Using Multiple Settings
When you send a fax you can choose any combination of the available
settings: add a cover page and select a comment; set the contrast or
resolution; send using overseas mode, or delayed transmission, polling
transmission or real time transmission. After each function is accepted,
the display will ask if you want to enter other settings:
ACCEPTED
NEXT
1.YES 2.NO
Press 1 if you want to select additional settings. The display returns to
the SETUP SEND menu ––OR–– Press 2 if you are finished choosing
settings, and go to the next step.
C H A P T E R F I V E
36
Faxing from the Document Feeder
ADF (Automatic Document Feeder)
The automatic document feeder (ADF) can hold up to 50 pages, feeding
each one individually through the MFC. Use standard (75 g/m2) paper
when using the ADF. Always fan the pages well before placing them in
the feeder.
■ DO NOT use curled, wrinkled, folded, or ripped paper, or paper with
staples, paper clips, paste or tape attached. DO NOT use cardboard,
newspaper, or fabric. (To fax this kind of document, see “Faxing
from the Glass Platten”.)
■ Make sure documents written with ink are completely dry.
■ Documents to be faxed must be from 14.7 to 21.6 cm wide, and from
12.7 to 35.6 cm long.
■ Insert documents FACE UP, TOP EDGE FIRST.
■ Adjust the paper guides to fit the width of your document.
■ Pull up the document stopper.
■ Stagger the pages. Then place them in the ADF, until you feel the
first page lightly touch the feed roller.
Document
is Face Up
S E T U P S E N D
37
Faxing from the Glass Platten
Scan Fax
You can fax pages from a book using the glass platten. Documents are
sent from memory; they can be letter or A4 size (21.6 cm x 29.7 cm). To
use the glass platten, the ADF must be empty.
Document is
Face Down
Lift the document cover.
1
Using the document guidelines on the left, center the document
FACE DOWN on the glass platten.
2
Close the document cover.
3
If the document is a book or is thick, do not slam the cover or press on it.
Dial the fax number, then press Start. The MFC starts scanning the
first page.
4
To send a single page, press Set and go to Step 7 ––OR–– To send
multiple pages, go to Step 6.
5
MEMORY #01 100%
ONLINE
SET:NEXT PAGE
START:TO DIAL
Place the next page on the glass platten and press Set. The MFC
starts scanning. (Repeat Step 6 for each additional page.)
6
Press Start to begin dialling.
7
Press Stop to cancel. If the document was scanned into memory, press 1
to CLEAR it ––OR–– 2 to QUIT.
C H A P T E R F I V E
38
If memory is full, and you are faxing a single page, it will be sent in real
time.
Resolution
You can use the Resolution key before you send the fax. Press
Resolution continuously until you see the LEDs change.
See
“Multiple
Resolution
Transmission”
in this
chapter
Standard ––– Suitable for most typed documents. (Fine and S.Fine
lights are OFF)
Fine ––––––– Good for small print; transmits a little slower than
Standard resolution. (Only the Fine light is ON)
Super Fine –– Good for very small print or artwork; transmits slower
than Fine resolution. (Only the S.Fine light is ON)
Photo –––––– Use when document has varying shades of grey; slow
transmission time. (Both Fine and S.Fine lights are ON)
Contrast
If your document is very light or very dark, you can set the contrast
accordingly. Use LIGHT to send a light document. Use DARK to send a
dark document.
Insert the document, face up, in the feeder, or on the glass platten.
1
2
3
4
5
Press Menu, 1, 3, 3.
Use
or
to select AUTO, LIGHT, or DARK.
When the screen displays your selection, press Set.
Press 2 if you are finished choosing settings, and go to Step 6 ––
OR–– Press 1 if you want to select additional settings. The display
returns to the SETUP SEND menu.
Enter a fax number and press Start to send a fax.
6
S E T U P S E N D
39
AutomaticTransmission
This is the easiest way to send a fax.
Insert the document in the feeder or on the glass platten.
1
2
Enter the fax number using One Touch, Speed Dial, Tel-index or the
dial pad.
Press Start.
3
Dual Access
If the document feeder is empty, you can place a document in the feeder,
set temporary settings, dial a number, and begin scanning the fax into
memory, even when the MFC is receiving a fax, sending a fax, or
printing a fax from memory. The screen displays the new job number and
how much memory is available.
If you get a MEMORY FULL message while scanning the first page of
a fax, press Stop to cancel a scan. If you get a MEMORY FULL
message while scanning in a subsequent page, you'll have the option to
press Start to transmit the pages scanned so far, or to press Stop to
cancel the operation.
The number of documents you can scan into memory varies with the data
they contain.
RealTimeTransmission
When you have a MEMORY FULL message, the MFC cannot continue
scanning documents into memory before sending. However, you can
turn on REAL TIME TX.
Insert the document in the feeder or on the glass platten.
1
Press Menu, 1, 3, 8.
2
8.REAL TIME TX
To change the default setting, press
and go to Step 6. ––OR–– For the next fax transmission only, press
or
to select ON (or OFF)
3
or
to select NEXT FAX ONLY.
REAL TIME TX:ON
SELECT { } & SET
Press Set.
4
5
6
For the next fax only, press
Press Set.
or
to select ON (or OFF).
C H A P T E R F I V E
40
Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu. ––OR–– Press 2 if you have finished
choosing settings and go to Step 8.
7
8
Enter the fax number and press Start.
Basic Sending Operations
Composing an Electronic Cover Page
See
“Storing
Numbers for
Easy Dialing”
chap. 7
The cover page is sent to the receiving party’s machine. Your cover page
includes the name stored in the One Touch or Speed Dial memory, if you
have used this feature to start the call.
The cover page indicates the fax is from your Station ID, and the number
of pages you’re sending. If you have COVERPG SETUP set to ON
(Function menu 1-3-1), the number of pages remains blank.
See
“Setting
Station ID”
chap. 4
You can select a comment to include on your cover page, or you can
select 1. NOTE OFF if you do not wish to include a comment.
1.NOTE OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
As well as using one of the comments above, you can also enter up to
two customized messages, each 27 characters long. Use the chart of
“Entering Text” in chap. 4 to help enter characters.
Most of the SETUP SEND functions are temporary settings that allow
you to make adjustments for each document you send. However, you can
set up your cover page and cover page comments in advance, the Cover
Page Setup and Cover Page Message functions will change their default
settings.
S E T U P S E N D
41
Cover Page for Next Fax Only
Make sure Station ID is set up (chap. 4). This feature does not work
without the Station ID.
You can set the MFC to send a cover page with a particular document.
This cover page will include the number of pages in your document.
Insert the document in the feeder or on the glass platten.
1
Press Menu, 1, 3, 1.
2
Press Set when the screen displays NEXT FAX ONLY.
3
Press
or
Press Set.
Press or
to select ON (or OFF).
4
5
6
7
8
to view the comment selections.
Press Set when the screen displays your selection.
Enter two digits to indicate the number of pages you are sending.
(Enter 00 to leave the number of pages blank.) If you make a
mistake, press
to back up and re-enter the number of pages.
Press Set.
9
Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 if you are finished
choosing settings, and go to Step 11.
10
Enter the fax number.
11
12
Press Start.
Always Send Cover Page
Make sure Station ID is set up (chap. 4). This feature does not work
without the Station ID.
You can set the MFC to send a cover page whenever you send a fax. The
number of pages in your fax is not included when you use this setting.
Press Menu, 1, 3, 1.
1
2
Press
or
to select.
COVERPAGE:OFF
COVERPAGE:ON
Press Set when the screen displays COVERPAGE:ON. (If you
select ON, a coverpage is always sent when you send a fax.)
3
C H A P T E R F I V E
42
If you selected ON, the screen displays the cover page comment
4
options. Press
or
to view comment selections.
Press Set when the screen displays your selection.
5
6
Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 to exit if you are
finished choosing settings.
Using a Printed Cover Page
If you prefer using a printed cover page that you can write on, you can
print the sample page and attach it to your fax.
Press Menu, 1, 3, 1.
1
2
3
4
Press
or
to select PRINT SAMPLE.
Press Set when the screen displays your selection.
Press Start. Your MFC prints a copy of your cover page.
=== COVER PAGE ===
TO:
FROM:
FAX:
TEL:
PAGE[S] TO FOLLOW
COMMENT:
Cover Page Message
You can set up two custom comments.
ComposingYour Own Comments
Press Menu, 1, 3, 2. The screen displays
1
2.COVERPAGE NOTE
Use
comment.
or
to choose position 5 or 6 for your customized
2
Press Set.
3
4
5
6
See
“Entering
Text”
Use the dial pad to enter your customized comment.
Press Set.
chap. 4
Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 to exit.
S E T U P S E N D
43
Advanced Sending Operations
Overseas Mode
Sometimes, when sending a fax to overseas numbers, problems may be
experienced. This mode makes the MFC work better for such calls.
After you send a fax using this feature, the feature turns itself off.
Insert the documens in the feeder or on the glass platten.
1
Press Menu, 1, 3, 5.
2
5.OVERSEAS MODE
Press
or
to select ON (or OFF).
3
4
5
Press Set when the screen displays your selection.
Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 if you are finished
choosing settings and go to Step 6.
Enter the fax number you’re calling.
6
7
Press Start.
DelayedTransmission (Timer)
You can use this function to send a fax up to 24 hours later.
Insert the document in the feeder or on the glass platten.
1
2
3
Press Menu, 1, 3, 6.
Enter the time you want the fax to be sent, in 24-hour format (for
example, enter 19:45 for 7:45 PM).
Press Set. MFC will start scanning documents.
4
5
Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 if you are finished
choosing settings and go to Step 6. The screen prompts you to enter
the fax number.
ENTER FAX NO.
THEN PRESS START
Enter the fax number, and press Start. The MFC will wait until the
time you have entered to send the fax.
6
C H A P T E R F I V E
44
Delayed BatchTransmission
Before sending the delayed faxes, your MFC will economize by sorting
all the documents in memory by destination and scheduled time. All
delayed faxes scheduled at the same tine to the same fax number will be
sent as one transmission.
Press Menu, 1, 3, 9.
1
2
Press
or
to select ON (or OFF) and press Set.
BATCH TX:ON
SELECT { } & SET
Press Stop to exit.
3
Multiple ResolutionTransmission
Use this feature to select separate resolution settings for each page of the
fax you’re sending. This could be useful if you’re sending a fax with
photos and letters, or some pages with small print and others with normal
print. Resolution settings return to STANDARD after the fax is sent.
Insert documents in the feeder or on the glass platten, then press
Menu, 1, 3, 4.
1
Use
or
to select resolution for page 1, then press Set.
2
3
Repeat Step 2 for subsequent pages. Press Stop when you’re
finished.
Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 if you are finished
choosing settings, and go to Step 5.
4
5
Enter the fax number you’re calling, and press Start.
Setup for PollingTransmit
Polling Transmit is when you set up your MFC to wait with a document
so another fax machine can retrieve it.
Place document in the feeder or on the glass platten.
1
Press Menu, 1, 3, 7.
2
The screen displays
3
POLLING:STANDARD
SELECT { } & SET
Press
or
to choose STANDARD.
4
5
Press Set. MFC will start scanning documents.
S E T U P S E N D
45
Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 if you are finished
choosing settings and go to Step 7.
6
7
Press Start.
Setup for PollingTransmit with Secure Code
When you set POLLING:SECURE to on, anyone who polls your MFC
must enter the polling ID number.
Place document in the feeder or on the glass platten.
1
Press Menu, 1, 3, 7.
2
The screen displays
3
POLLING:STANDARD
SELECT { } & SET
Press
or
to choose SECURE, and press Set.
4
5
Enter a four-digit number, and press Set. MFC will start scanning
the documents.
Press 1 if you want to select additional settings. The display returns
to the SETUP SEND menu ––OR–– Press 2 if you are finished
choosing settings and go to Step 7.
6
Press Start.
7
You can use Secure Polling only with another Brother fax machine.
Cancelling a Job While Scanning the
Document
You can cancel a job while you are scanning it into memory by pressing
Stop.
Checking Job Status
You can check which jobs are in memory waiting to be sent. Press
Menu, 1, 4 to check it. While the MFC is sending or receiving a fax,
press Stop. The screen display job numbers. Press
or
to see them.
C H A P T E R F I V E
46
Cancelling a Scheduled Job in Memory
You can cancel tasks you’ve scheduled, such as Delayed Fax, Delayed
Polling Receive or Polling Transmit.
If the MFC is idle,
Press Menu, 1, 4.
1
Any waiting jobs appear on the display. If nothing is waiting, the
screen displays NO JOB WAITING.
4.REMAINING JOBS
If you have more than two jobs waiting, use
job you want to cancel. Press Set when the screen displays your
or
to select the
2
selection.
Press 1 to cancel —OR— Press 2 to exit without cancelling.
To cancel another job, return to Step 2.
3
4
Press Stop to exit.
If the MFC is busy, press Stop, then follow Steps 2 through 4 to cancel a
job.
You can check which jobs are remaining in memory by following Steps 1
and 2 above.
47
C H A P T E R S I X
Setup
Receive
6
Basic Receiving Operations
Mode
How it works
Wf2^ to use it
MANUAL
You control the phone line Use this mode when you
and must answer every
call yourself by using
external phone.
are using a computer
modem on the same line
or if you receive very
few fax messages.
FAX
The MFC automatically
answers every call as a
fax.
For dedicated fax line
use. You cannot receive
a voice call but you can
call out from an
external or extension
telephone.
EXT.TEL/TAD If you connect an external Use this mode if you
telephone to your MFC,
you control the phone line
and must answer every
call yourself.
receive very few faxes.
If an external TAD
(telephone answering
device) is connected to
your MFC, the TAD
automatically answers
every call. Voice messages
are Stored in external
TAD. Fax messages are
printed.
Use this mode if you
have an answering
machine on your phone
line.
C H A P T E R S I X
48
Setting or Changing the Answer Mode
Press Menu, 1, 2, 1.
1
1.ANSWER MODE
Press
and press Set.
or
to select FAX, EXT.TEL/TAD, MANUAL mode
2
FAX
SELECT { } & SET
EXT.TEL/TAD
SELECT { } & SET
MANUAL
SELECT { } & SET
Press Stop to exit.
3
See
“Operation
from an
Setting the Ring Delay
The Ring Delay setting determines the number of times the MFC rings
External or
Extension
Telephone”
in this
before it answers in FAX mode.
Press Menu, 1, 2, 2.
1
2
Press
or
to select how many times the line rings before the
chapter
MFC answers (01-04 or 02-04 for IRE).
Press Set when the screen displays your selection.
Press Stop to exit.
3
4
Fax Detect (with an ExternalTelephone)
See
“Operation
from an
When you use this feature, you don’t have to press Start when you
answer a fax call and hear calling beeps. Just hold the handset and wait
for several seconds. When you see RECEIVING on the fax screen or
when you hear “chirps” through the handset of an extension phone
connected to another wall socket, just replace the handset, and your
machine does the rest. Selecting ON allows the machine to receive fax
calls automatically, even if you lift the handset of an extension or
external phone. Selecting OFF means you’ll have to activate the
machine yourself, by pressing 5 1 if you are not at your machine.
External or
Extension
Telephone”
in this
chapter
Press Menu, 1, 2, 3.
1
2
3
Use
or
to select ON or OFF and press Set.
Press Stop to exit.
S E T U P R E C E I V E
49
If you’ve set the feature to ON, but your MFC doesn’t automatically
connect a fax call when you lift an external or extension phone handset,
press 5 1.
Printing a Reduced Incoming Document
You can always reduce the size of an incoming fax to a fixed percentage
with your MFC. If you choose AUTO, the MFC chooses the level of
reduction for you.
Press Menu, 1, 2, 5. The screen displays
1
5.REDUCTION
Use
or
to select the reduction ratio you want—AUTO, 100%,
2
93% or 87%. Choose 100% if you don’t want a reduction.
Press Set when the screen displays your selection.
Press Stop to exit.
3
4
If you receive faxes that are split on two pages, change the reduction to
AUTO ––OR–– choose a lower reduction percentage.
NOTE: ■ When you use Auto Reduction to reduce incoming
documents to fit on one page of recording paper, you can do
so only as long as the original document is not longer than
35 cm. If the original is longer than 35 cm, the data will not
be reduced and will carry over to print on a second page.
■ When you use Auto Reduction and you receive an incoming
document that is smaller than your recording paper, no
reduction will take place, and you will get the same size
recorded as the original.
Reception into Memory
As soon as the paper cassette becomes empty during fax reception, the
screen will display CHECK PAPER; please put some paper in the paper
cassette (see chap. 2).
If the MEMORY RECEPTION function is ON at this time…
The current fax reception will continue, with the remaining page(s) being
stored in memory, subject to available memory. Subsequent incoming
faxes will also be stored into memory until the memory is full, following
which no further incoming fax calls will be automatically answered; all
data will be printed as soon as fresh paper is put in the paper cassette.
C H A P T E R S I X
50
If the MEMORY RECEPTION function is OFF at this time…
The current fax reception will continue, with the remaining page(s) being
stored in memory, subject to available memory. Subsequent incoming fax
calls will not be automatically answered until fresh paper is put in the
paper cassette. The last fax received will be printed as soon as fresh
paper is put in the cassette.
Press Menu, 1, 2, 6. The screen displays
1
6.MEM.RECEIVE
Use
or
to select ON or OFF.
2
3
4
Press Set when the screen displays your selection.
Press Stop to exit.
Setting the Print Density
If your machine is printing too light or too dark, you can adjust the print
density level. The new setting will remain until you change it again.
Press Menu, 1, 2, 7.
1
2
Press
or
to select your setting. Each key press changes the
print density to the next setting.
When the screen shows the setting you want, press Set.
Press Stop to exit.
3
4
Toner Save
You can conserve toner using this feature. When you set Toner Save to
ON, print appears somewhat lighter. The default setting is OFF.
Press Menu, 1, 2, 9.
1
2
3
4
Press
Press Set.
Press Stop to exit.
or
to turn ON (or OFF).
S E T U P R E C E I V E
51
LowerTray (With Optional Cassette Only)
You can set the machine to recognize the optional lower tray. When
Lower Tray is set to ON, you can set which cassette you want to use for
printing.
After setting up for the optional paper tray, Press Menu, 1, 0, 4.
1
2
3
Press
or
to turn ON (or OFF).
Press Set.
Setting LowerTray
The default setting of AUTO allows your machine to choose the lower
tray if paper is out in the upper tray. Choose UPPER if you want to keep
special paper in the lower tray and control when it is used.
Press
or
to select AUTO, UPPER or LOWER and press Set.
4
5
Press Stop to exit.
Advanced Receiving Operations
Operation from an External or Extension
Telephone
If you answer a fax call on an external or extension phone, you can make
your MFC take over by using the Activation Code. When you press the
Activation Code 5 1, the MFC starts to receive a fax.
If you answer a call at an extension or an external phone, and no one is
on the line, assume you’re receiving a fax. At an extension phone, press
5 1, wait for fax receiving tones (chirps), then hang up. At an external
phone, press 5 1 and wait for the phone to be disconnected (the screen
displays RECEIVING) before you hang up. (Your caller will have to
press Start to send the fax.)
See
“Outgoing
Message
(OGM) of
External
TAD”
chap. 2
If you accidentally pick up an extension phone when a fax message is
being received, you may disrupt the transmission or render some portions
unreadable.
The Remote Activation Code also can be used by your callers. When you
are using a external TAD, your outgoing message (OGM) should end
with the statement “to send a fax, press 5 1”.
C H A P T E R S I X
52
Changing Remote Codes
Remote Codes might not work with some telephone systems. The preset
Activation Code is 5 1.
If you are always disconnected when accessing your external TAD
remotely, try changing the Activation Code from 5 1 to # # #.
To change Remote Codes
Press Menu, 1, 2, 4.
1
2
Press
or
to select ON (or OFF).
REMOTE ACT.:ON
SELECT { } & SET
Press Set when the screen displays the setting you want.
Enter a new Remote Activation Code, then press Set.
3
4
ACT.CODE:*51
ENTER & SET
Press Stop to exit.
5
Printing a Fax from Memory
See
“Setting Fax
Storage”
If you have fax storage ON for remote retrieval, you can still print a fax
from the machine’s memory when you are at your machine:
Press Menu, 1, 7, 4.
1
2
3
chap. 8
Press Start.
After all the data saved in the memory is printed out. Press Stop.
S E T U P R E C E I V E
53
BT Call Sign (For U.K. Only)
This machine feature lets you use the BT Call Sign subscriber service
which allows you to have at least two separate telephone numbers on one
phone line. Each phone number has its own distinctive ringing pattern, so
you know which phone number is ringing. This is one way you can have
a separate phone number for your machine.
Your machine has a BT Call Sign compatible distinctive ringing
function, allowing you to dedicate a second phone number (on the same
phone line) just for receiving faxes. This will be the number with the
long ringing tone.
You can switch it off temporarily, then turn it back on. When you get a
new fax number, make sure you reset this function.
■ To have your external TAD answer only the main number, the
machine must be in Manual Mode.
■ In FAX mode, the machine will answer automatically all numbers on
the phone line, with both styles of ringing.
Set the BT Call Sign (Only with your external phone)
Set the machine to MANUAL mode.
1
2
Press Menu, 1, 0, 5. The screen displays the current setting of this
feature.
Press
or
Press Set.
Press Stop to exit.
to select ON (or OFF).
3
4
5
C H A P T E R S I X
54
Polling
Polling is the process of retrieving faxes from another machine. You can
use your MFC to “poll” other machines, or you can have someone poll
your MFC.
All parties involved in polling need to set up their machines to
accommodate polling. When someone polls your MFC to receive a fax,
they pay for the call; if you poll someone’s fax machine to receive a fax,
you pay for the call. (See “Setup for Polling Transmit” in chap. 5.)
Some machines do not respond to the polling function.
Secure Polling
Secure Polling is a way to keep your documents and others’ from falling
into the wrong hands while the MFC are set up for polling. You can use
Secure Polling only with another Brother fax machine. Your four-digit
ID number must be entered on the fax machine that polls for your
documents.
Setup for Polling Receive
Polling Receive is when you call another fax machine to receive a fax
from it.
Press Menu, 1, 2, 8. The screen displays
1
POLLING:STANDARD
SELECT { } & SET
Press
or
to choose STANDARD.
2
3
Press Set.
The screen prompts you to enter the fax number you want to poll,
and then to press Start.
ENTER FAX NO.
THEN PRESS START
Enter the fax number you are polling.
4
5
Press Start. The screen displays DIALING #XX.
S E T U P R E C E I V E
55
Setup for Polling Receive with Secure Code
You need to make sure you are using the same ID number as the other
party.
Press Menu, 1, 2, 8. The screen displays
1
POLLING:STANDARD
SELECT { } & SET
Press
or
to choose SECURE.
2
3
4
Press Set.
Enter a four-digit number.
This is the same as the security code of the fax machine you are
polling.
Press Set.
5
The screen prompts you to enter the fax number you want to poll,
and then to press Start.
ENTER FAX NO.
THEN PRESS START
Press Start.
6
Setup Delayed Polling Receive
You can set your MFC to begin Polling Receive at a later time.
Press Menu, 1, 2, 8. The screen displays
1
POLLING:STANDARD
SELECT { } & SET
Press
or
to choose TIMER.
2
3
4
Press Set.
The screen prompts you to enter the time you want to begin polling.
SET TIME=21:45
Enter the time (in 24-hour format) you want to begin polling. For
example, enter 21:45 for 9:45 PM.
5
6
Press Set. The screen prompts you to enter the fax number you are
polling.
ENTER FAX NO.
THEN PRESS START
C H A P T E R S I X
56
Enter the fax number (you can use One Touch or Speed Dial, or dial
manually).
7
8
Press Start. The MFC makes the polling call at the time you entered.
You can set up only one Delayed Polling.
Sequential Polling
Your MFC can request documents from several fax units in a single
operation. You just specify several destinations in Step 5. Afterwards, a
Sequential Polling Report will be printed.
Press Menu, 1, 2, 8. The screen displays
1
POLLING:STANDARD
SELECT { } & SET
Press
or
to choose STANDARD, SECURE or TIMER.
2
3
4
Press Set when the screen displays the setting you want.
If you selected STANDARD, the screen prompts you to enter the fax
number you want to poll, and then to press Start.
ENTER FAX NO.
THEN PRESS START
•
•
If you selected SECURE, enter a four-digit number and press
Set.
If you selected TIMER, enter the time (in 24-hour format) you
want to begin polling and press Set.
Specify the destination fax machines, which you wish to poll by
using One Touch, Speed Dial, a Group, Tel-Index or the dial pad.
You must press Broadcast between each location.
5
6
Press Start.
ACCEPTED
Your MFC polls each number or group number in turn for a
document.
DIALING #XX
S E T U P R E C E I V E
57
Setting PC Interface Mode
If you connect your MFC to your PC, you can receive faxes into your
PC. After completing all setup for Multi-Function Link Unimessage Pro
for Fax, you can select PC Interface Mode (ON/OFF) for routing
incoming faxes.
Press Menu, 1, 2, 0.
1
0.PC INTERFACE
Press
or to select ON or OFF.
2
3
4
Press Set when the screen displays your selection.
Press Stop to exit.
C H A P T E R S I X
58
59
C H A P T E R S E V E N
Quick-Dial
Numbers and
7
Dialling Options
Storing Numbers for Easy Dialling
You can set up your MFC to do three types of easy dialling: One Touch,
Speed Dial and Groups for Broadcasting of faxes.
Storing OneTouch Dial Numbers
You can store 32 fax/phone numbers that you can dial by pressing one
key. You can also store names with these numbers. Even if you lose
electrical power, numbers stored in memory will not be lost. When you
press a One Touch key, the screen displays the name or number as the
call is dialled.
One Touch Dial keys are not the dial pad keys. They are the 16 keys
(numbers 1-32) located to the left side of the dial pad. One Touch Dial
Numbers 17-32 are accessed by holding down Shift while you press the
appropriate One Touch key.
Press Menu, 1, 5, 1.
1
Press the One Touch Dial key where you want to store a number. The
screen displays the location you selected.
2
Enter a number (up to 20 digits).
3
4
Press Set. The screen prompts you to enter a name for this number.
NAME:
ENTER & SET
Use the dial pad to enter the name (up to 15 characters). You can use
the chart of Entering Text in chap. 4 to help you enter letters —
OR— Go to Step 6 to store the number without a name.
5
C H A P T E R S E V E N
60
Press Set. The screen prompts you to select the type of number this
6
is. Use
or
to select the type you want.
FAX
a fax number
TEL
F/T
a telephone (voice) number
both a fax and telephone (voice) number
Press Set.
7
8
Return to Step 2 to store another One Touch Dial number —OR—
Press Stop to exit.
When you dial a One Touch Dial number, the screen displays the name
you have stored, or, if you have not stored a name, the number you have
stored.
■ #32 of One Touch key might be registered when user buy the
machine. It was registered at the dealer.
■ User can change the name and Fax number of #32 of One Touch key.
In this case, the registered name and Fax number are put on the order
sheet. (See “Order Form” chap. 9)
Storing Speed Dial Numbers
You can store Speed Dial numbers, which you dial by pressing only three
keys. There are 100 Speed Dial locations. Even if you lose electrical
power, numbers stored in memory will not be lost.
Press Menu, 1, 5, 2. The screen prompts you to enter a location.
1
SPEED-DIAL? #
ENTER & SET
Use the dial pad to enter a two-digit location (00–99).
2
3
Press Set. The screen displays your entry, then prompts you to enter
the number you’re storing.
#05:
ENTER & SET
Enter the number (up to 20 digits).
4
5
Press Set. The screen now prompts you to store a name with this
number.
NAME:
ENTER & SET
Q U I C K - D I A L N U M B E R S A N D D I A L L I N G O P T I O N S
61
Use the dial pad to enter the name (up to 15 characters). You can use
the chart of “Entering Text” in chap. 4 to help you enter letters ––
6
OR–– Go to Step 8 to store the number without a name.
Press Set.
7
The screen prompts you to select the type of number this is. Use
8
or
to select the type you want.
FAX
a fax number
TEL
F/T
a telephone (voice) number
both a fax and telephone number
Press Set.
9
Return to Step 2 to store another Speed Dial number ––OR–– Press
Stop to exit.
10
Changing OneTouch and Speed Dial
Numbers
If you try to store a One Touch or Speed Dial number in a location where
a number is already stored, the screen displays the current name stored
there, then prompts you to either change it or exit.
*01:BROTHER
1.CHANGE 2.QUIT
Press 1 to change the number stored, or press 2 to exit without
making a change.
1
2
Enter a new number.
■ If you want to erase the number, press Clear when the cursor is
to the far left of the digits.
■ If you want to change a digit, use
or
to position the cursor
under the digit you want to change, then enter it.
Follow the directions in Storing One Touch Dial or Speed Dial
Numbers.
3
Setting Groups for Broadcasting
See
“Storing
One Touch
Dial
Numbers”
and
Groups allow you to send the same fax message to many fax numbers by
pressing only one One Touch Dial key (This is called Broadcasting.).
First, you’ll need to store each fax number as a One Touch or Speed Dial
number. Then, you can combine them into a Group. Each Group uses up
a One Touch Dial key. Finally, you can have up to 6 small Groups, or
you can assign up to 131 numbers to one large Group.
“Storing
Speed Dial
Numbers”
in this
chapter
C H A P T E R S E V E N
62
You can include up to 32 One Touch locations, or up to 100 Speed Dial
locations. If you broadcast to more than the maximum locations
available, you will be unable to set up transmissions using Dual Access
and the Timer.
Press Menu, 1, 5, 3. The screen displays
1
SELECT ONE-TOUCH
Select a One Touch Dial key where you wish to store the number.
(For example, press One Touch Dial key 02 to use as a Group.)
2
SETUP GROUP:GO
ENTER & SET
Use the dial pad to enter the Group Number (for example, press 1 for
Group 1).
3
4
Press Set. To include One Touch or Speed Dial numbers in the
Group, enter them as if you were dialling. For example, for One
Touch Dial key 05, press One Touch Dial key 05. For Speed Dial
location 09, press Speed Dial, then press 0, 9 on the dial pad. The
LCD shows 05, #09.
G01:*05#09_
ENTER & SET
Press Set. The screen prompts you to enter a name.
5
6
NAME:
ENTER & SET
Use the dial pad and the chart of “Entering Text” in chap. 4 to enter a
name for the group (for example, NEW CLIENTS).
Press Set.
7
8
Press Stop to exit.
You can print a list of all One Touch and Speed Dial numbers. Group
numbers will be marked in the column of “GROUP”. See chap. 9,
“Printing Reports”.
Q U I C K - D I A L N U M B E R S A N D D I A L L I N G O P T I O N S
63
Dialling Options
When you dial an auto dial number, the screen displays the name you’ve
stored, or, if you haven’t stored a name, the fax number you’ve stored.
Searching theTelephone Index
You can search for names you have stored in One Touch and Speed Dial
memories. Names are stored alphabetically.
Insert the document(s) in the feeder, or on the glass platten.
1
2
Press Tel-Index, then enter the first letter of the name you’re
looking for.
Press
or
to search the memory.
3
4
When the screen displays the name you want to call, press Start to
begin dialling.
OneTouch Dialling
Insert the document(s) in the feeder, or on the glass platten.
1
Press the One Touch key of the location you want to call.
2
Press Start.
3
If you try to use a One Touch or Speed Dial location with no number
stored in it, you hear a warning sound, and screen displays NOT
ASSIGNED. The display returns to normal after 2 seconds.
Speed Dialling
Insert the document(s) in the feeder, or on the glass platten.
1
Press Speed Dial, then press the two-digit Speed Dial number.
2
Press Start.
3
Pause
Press Redial/Pause to insert a pause between digits to be dialled.
If your MFC is connected to a PABX, you may need to insert an
additional number prefix (e.g. “9”) and a “pause” before each fax or
telephone number to gain access to the outside line. When you press
Redial/Pause, a dash “-” will appear on the display. By storing a pause,
you can create a delay of 3.5 seconds.
C H A P T E R S E V E N
64
Fax Redial
If you’re sending a fax manually and the line is busy, you can retry the
number by pressing Redial/Pause.
Press Redial/Pause.
Press Start.
1
2
If you’re sending a fax automatically (Using the ADF) and the line is
busy, the machine will redial automatically up to 4 (3 times for Ireland)
times at 2 minute intervals.
Chain Dialling
You can store very long dialling sequences by dividing them and setting
them up as One Touch and Speed Dial numbers. Then while dialling, you
can combine two or more One Touch and/or Speed Dial numbers and
even include manual dialling using the dial pad. You can use these
numbers in any combination. The combined number will be dialled, in
the order you entered it, as soon as you press Start.
For example:
You store “555” on One Touch Dial key 01 and “7000” on One Touch
Dial key 02. If you press One Touch 01, 02 and Start, you can dial
“555 7000”. To temporarily change a number, you can substitute part of
the number with manual dialling using the dial pad. So, if you press One
Touch 01 and press 7001 using the dial pad, you can dial “555 7001”.
Using access codes is easy. Sometimes you may want to choose from the
among several long distance carriers when you make a call; rates may
vary depending upon the time and destination. To take advantage of low
rates, you can store the access codes or long-distance carriers as One
Touch and Speed Dial numbers.
Q U I C K - D I A L N U M B E R S A N D D I A L L I N G O P T I O N S
65
Broadcasting
Broadcasting is automatically sending the same fax message to multiple
fax numbers. Using the Broadcast key, you can include up to 32 One
Touch locations, up to 100 Speed Dial locations, and up to 50 manually
dialled numbers (maximum of 182 locations if you did not use up any
locations for Groups, access codes or credit card numbers). However,
available memory will vary with the types of jobs in memory and
numbers of locations used for broadcasting. If you broadcast to more
than the maximum locations available, you will not be able to setup
transmissions using dual access and the timer.
The easiest way to broadcast is to first combine frequently used One
Touch and Speed Dial numbers as a Group, which uses up a One Touch
Key. (Remember, you can have up to six Groups and Quick-Dial
numbers can be included in more than one Group). Then by pressing
Broadcast between each location, you can include One Touch, Speed
Dial, Groups, and manual dialling (using the dial pad) in the same
broadcast. Use the Tel-index to help you choose the numbers easily.
After the broadcast is completed, a Broadcast Report will be printed
automatically to let you know the results.
Insert the document into the feeder or on the glass platten.
1
2
Enter a number using One Touch, Speed Dial, Group number, Tel-
index or the dial pad.
Example: Group number
Press Broadcast. You will be prompted to press the next number.
3
4
Enter the next number.
Example: Speed Dial
Press Broadcast.
5
6
Enter the next fax number.
Example: Manual dialling, using the dial pad.
Press Start.
7
Your MFC will read the documents into memory and then start sending
faxes to all the numbers you entered.
■ To stop the broadcasting in progress, press Stop. The display asks if
you want to cancel all locations or just the location that is being sent
to.
■ Enter the long dialling sequence numbers as you normally would, but
keep in mind that each key counts as one location, so the number of
locations you can call becomes limited.
■ If the line is busy or a connection could not be made while
broadcasting, the MFC will redial the number automatically.
■ If the memory is full, press Stop to abort the job or press Start to
send the portion that is in the memory (if more than one page has
been scanned).
C H A P T E R S E V E N
66
67
C H A P T E R E I G H T
Remote Fax
Options
8
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages
from another location, using Fax Forwarding or Remote Retrieval
functions. The screen will indicate when you have a fax stored in
memory.
Press Menu, 1, 7, 2.
The screen prompts you to choose a fax setting.
1
FAX STORAGE:OFF
SELECT { } & SET
Press
or
to select ON (or OFF).
2
3
4
Press Set when the screen displays your selection.
Press Stop to exit.
If there are faxes in memory when you turn the Fax Storage OFF, the
screen prompts you to erase any faxes in memory.
ERASE ALL DOC?
1.YES 2.NO
If you press 1, all fax data is erased and Fax Storage is turned OFF. If the
fax data in the memory has not been printed, it will be printed first and
then erased. If you press 2, data is not erased, and Fax Storage remains
ON.
See
“Printing a
Fax from
Memory”
chap. 6
C H A P T E R E I G H T
68
Fax Forwarding
You cannot use Fax Forwarding when “Fax Storage” is set to OFF.
Programming a Fax Forwarding Number
See
“Changing
the Fax
When Fax Forwarding is set to ON and your fax machine has finished
receiving a fax in memory, it dials the fax number you’ve programmed,
and forwards the fax message.
Forwarding
number”
in this
Press Menu, 1, 7, 1.
1
Press
or
to select ON (or OFF).
2
chapter
FAX FWD:ON
SELECT { } & SET
Press Set. The screen prompts you to enter the number of the fax
machine where faxes will be forwarded.
3
FWD#:
ENTER & SET
Enter the forwarding number (up to 20 digits).
Press Set.
4
5
6
Press Stop to exit.
You can also dial into your machine from a remote location to switch this
feature on, or to change the number you want your faxes forwarding to.
Changing the Remote Access Code
Enter your Remote Access Code when the fax machine picks up your
call, so you can access features remotely. The access code is preset to
1 5 9 , but you can change this.
Press Menu, 1, 7, 3.
1
2
Enter a three-digit number from 000 to 998. The cannot be
changed. Do not use the same digits that appear in your Remote
Activation Code.
Press Set.
3
4
Press Stop to exit.
R E M O T E F A X O P T I O N S
69
Remote Retrieval
UsingYour Remote Access Code
To receive faxes at your location, you must call from a fax machine
using touch tone. For convenience, you can retrieve faxes from a touch
tone phone by having them sent to a fax machine. For example, if your
hotel room does not have a fax machine, you can enter the number of the
fax machine at the hotel’s Front Desk.
Dial your fax number from a touch tone phone.
1
When your fax machine answers and beeps, immediately enter your
2
Remote Access Code (The factory setting is 159 ).
We recommed that for security purposes you do not use the factory
setting and that you have your own choice of code to keep your faxes
secure.
The fax machine signals the kinds of messages received:
3
1 long beep––Fax message(s)
No long beep––No messages
The fax machine prompts you with two short beeps to enter a
4
command. If you wait longer than 30 seconds to enter a command,
the machine hangs up. If you enter an invalid command, the machine
beeps three times.
Press 9 0 to reset the machine when you finish.
5
Hang up.
6
If your fax machine is set to Manual Mode, you can access your machine
remotely by phoning it and letting it ring for about 100 seconds. Your fax
machine will answer the phone after about 100 seconds of ringing, and
you then have 30 seconds to enter your Remote Access Code.
Remote Commands
Follow the commands below to access features remotely. When you call
the fax machine and enter your Remote Access Code (The factory setting
is 159 ), the system will signal you with two short beeps to enter a
remote control command.
C H A P T E R E I G H T
70
Change Fax Forwarding Setting
Press 9 5
then to
Turn Fax Forwarding OFF––Press 1.
Turn Fax Forwarding ON––Press 2.
Program Fax Forward Number––Press 4. Automatically, the machine
will turn Fax Forwarding ON.
Turn Fax Storage ON––Press 6.
Turn Fax Storage OFF––Press 7. (This is only possible if there are no
faxes stored in the memory, or if all faxes have been erased using
Remote Control 9 6 3).
Retrieve a Fax
Press 9 6
then to
Print a Memory Status List––Press 1, then enter the number of remote
fax machine and the # #, After the beep, hang up and wait.
Retrieve all faxes––Press 2, then enter the number of remote fax
machine and the # #, After the beep, hang up and wait.
Erase all fax messages––Press 3. If the data stored in the memory has
not been printed before, it will be printed first and then erased.
Check the Receiving Status
Press 9 7
then for
Fax messages––Press 1.
1 long beep––Received messages.
3 short beeps––No messages.
Change Answer Mode
Press 9 8
then for
EXT.TEL/TAD––Press 1.
Fax––Press 2.
Exit Remote Operation
Press 9 0
R E M O T E F A X O P T I O N S
71
Retrieving the Memory Status List
You can retrieve the Memory Status List from a remote fax machine to
see if you have any fax messages.
Dial your fax machine’s number.
1
2
When your MFC answers, immediately enter your Remote Access
Code (The factory setting is 1 5 9 ).
When you hear two short beeps, use the dial pad to press 9 6 1.
3
4
Using the dial pad, enter the number (up to 20 digits) of the remote
fax machine where you want the Memory Status List forwarded, and
then press # #.
You cannot use and # as dial numbers. However, if you want to store a
pause, press #.
After you hear your fax machine beep, hang up and wait.
5
Your fax machine calls the remote fax machine. Your fax machine
then sends the Memory Status List to the fax machine that you are
calling from.
Retrieving Fax Messages
Dial your fax machine’s number.
1
2
When your MFC answers, immediately enter your Remote Access
Code (The factory setting is 1 5 9 ).
As soon as you hear two short beeps, use the dial pad to press 9 6 2.
3
4
Using the dial pad, enter the number (up to 20 digits) of the remote
fax machine where you want your fax messages forwarded, and then
press # #.
You cannot use and # as dial numbers. However, if you want to store a
pause, press #.
After you hear your fax machine beep, hang up and wait.
5
Your fax machine then calls the number of the remote machine that
you have just entered, and that machine prints your fax messages.
C H A P T E R E I G H T
72
Changing the Fax Forwarding Number
You can change the default setting of your fax forwarding number from a
remote fax machine.
Dial your fax machine’s number.
1
2
When your MFC answers, immediately enter your Remote Access
Code (The factory setting is 1 5 9 ).
When your MFC answers, use the dial pad to press 9 5 4.
3
4
Enter the new number of the remote fax machine (up to 20 digits)
where you want your fax messages forwarded, and then press # #.
To retrieve the Memory Status List, when you hear two short beeps,
use the dial pad to press 9 6 1.
5
6
7
Use the dial pad to enter the number of the remote fax machine (up
to 20 digits), and then press # #.
After you hear your fax machine beep, hang up and wait.
Your fax machine calls the remote fax machine. Your fax machine
then sends the Memory Status List showing the new forwarding
number to the fax machine that you are calling from.
Check the forwarding number.
8
If the forwarding number is incorrect, return to Step 1 to reset it.
73
C H A P T E R N I N E
Printing
Reports
9
MFC Settings and Journal
You can print the following lists and reports:
1.XMIT REPORT
Choose if Transmission Verification
Report is printed after all Faxes are
sent.
2.JOURNAL
Journal lists information about the
last 50 incoming and outgoing
faxes. TX means Transmit; RX
means Receive.
3.QUICK-DIAL
Lists names and numbers stored in
One Touch and Speed Dial memory,
in numerical order.
4.TEL.INDEX
Quick-Dial list (above),
alphabetically.
5.SYSTEM SETUP
Lists settings for INITIAL SETUP,
SETUP RECEIVE, SETUP
SEND, PRINT REPORTS,
REMOTE FAX OPT and
MISCELLANEOUS.
6.MEMORY STATUS
Lists summary information and
amount of occupied memory.
If set to ON, an Accessories order
form is printed, when you press
Start during CHANGE TONER or
CHANGE DRUM SOON.
7.ORDER FORM
C H A P T E R N I N E
74
To Print a Report
Press Menu, 1, 6.
1
2
Enter the number (see list above) of the report you want to print. For
example, press 4 to print the TEL.INDEX. For printing a journal
press 2, then press
Set.
or
to choose PRINT JOURNAL and press
Press Start.
3
4
Press Stop to exit.
TransmissionVerification (Xmit) Report
You can use the Xmit Report as confirmation that you sent a fax. This
report lists the name or fax number of the receiving party, the time and
date of transmission, and if the transmission was successful.
When the feature is OFF, the report is printed automatically only if
there’s an error during transmission. If the report indicates ERROR, send
the document again. If the report indicates you should check the
readability of certain pages, resend those pages.
If you typically send multiple faxes to the same destinations, you may
need a reminder to identify each fax transmission. You can select
OFF+IMAGE or ON+IMAGE to print a portion of the first page of the
fax message on the report.
When the feature is ON, the report is printed with every fax you send.
Press Menu, 1, 6, 1.
1
2
Press
or
to select OFF, OFF+IMAGE, ON and
ON+IMAGE.
Press Set.
3
4
Press Stop to exit.
When the MFC is idle, you can print the Transmission Verification
Report by pressing Verify when you wish to confirm the last
transmission was successful or not.
P R I N T I N G R E P O R T S
75
Journal Period
You can set the MFC to print activity reports at specific intervals (1, 3, 6,
12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print
the report by following the steps in the previous section.
Press Menu, 1, 6, 2.
1
2
Press
or
to display
JOURNAL PERIOD
Press Set.
3
4
Press
or
to choose your setting. If you choose 7 days, the
screen prompts you to choose a day at which to begin the 7-day
countdown.
When the screen displays the setting you want, press Set.
5
6
Enter the time to begin printing, in 24-hour format. (For example,
enter 19:45 for 7:45 PM).
Press Set.
7
8
Press Stop to exit.
Order Form
If your machine is set to ON, you can print an accessories order form to
your Brother dealer for service when you need to replace the drum or
toner. During the screen displays CHANGE TONER or CHANGE
DRUM SOON, when you press Start, your machine prints an
accessories order from.
Press Menu, 1, 6, 7.
1
2
3
4
Use
Press Set.
Press Stop to exit.
or
to select ON or OFF.
C H A P T E R N I N E
76
77
C H A P T E R T E N
Making Copies
10
UsingYour Machine as a Copier
You can use your machine as a copy machine, making up to 99 copies at
a time.
Basic Copy Operations
Copying One Page
Insert the document in the feeder, or on the glass platten.
1
Press Copy, then wait five seconds —OR— Press Copy again.
2
Do NOT pull on the paper while copying is in progress.
COPYING
ONLINE
P.01
To stop, press Stop to release the original document.
3
C H A P T E R T E N
78
Stacking Multiple Copies (Using the ADF)
See
“If You Get a
Memory Full
Message”
in this
Unless you select SORT, multiple copies will be stacked (all copies of
page 1, then all copies of page 2, etc.).
Insert the document face up in the feeder.
1
2
3
4
To stack the copies, press Copy.
chapter
Using the dial pad, enter the number of copies you want (up to 99).
Wait five seconds—OR—Press Copy again.
Sorting Multiple Copies (Using the ADF)
Insert the document face up in the feeder.
1
2
3
4
Press Option, then press
Press Copy.
or
to select SORT, and press Set.
As needed, use the Copy keys to change the Contrast,
Document Type, and Enlarge/Reduce settings.
Using the dial pad, enter the number of copies you want (up to 99).
5
6
Wait five seconds—OR—Press Copy again.
Single or Multiple Copies
(Using the Glass Platten)
For details about using the Copy keys in Step 5, please see Copy Options
(Temporary Settings). If you want to sort multiple copies, use the ADF.
(See Sorting Multiple Copies (Using the ADF))
Lift the Document Cover.
1
Documents are
Face Down
M A K I N G C O P I E S
79
Using the document guide on the left, center the document face down
on the glass platten.
2
Press Copy.
3
4
As needed, use the Copy keys to change the Contrast,
Document Type, and Enlarge/Reduce settings.
Using the dial pad, enter the number of copies you want (up to 99).
5
6
Wait five seconds—OR—Press Copy again.
IfYou Get a Memory Full Message
If the memory becomes full while you are scanning a document to be
copied the screen displays
MEMORY FULL P.01
COPY TO COPY
STOP TO ABORT
If you were scanning the first page to be copied, press Stop to cancel the
operation and restart to make a single copy. If you were scanning a
subsequent page, you’ll have the option to press Copy to copy the pages
scanned so far ––OR— press Stop to cancel.
You’ll need to clear some fax message to make some additional memory
available before you can continue.
To gain extra memory, you can turn off Fax Storage (see chapter 8)—
OR—Print fax message in memory (see chapter 6).
C H A P T E R T E N
80
Copy Options –Temporary Settings
You can choose the copy quality by using the Copy keys: Contrast,
Document Type, Enlarge/Reduce, and Option. These settings are
temporary, and the MFC returns to its default settings when you finish
copying. You can try different combinations of settings for best results.
Using the Contrast Key
You can choose the brightness setting before making a copy.
Insert the document in the feeder, or on the glass platten.
1
Press Contrast.
2
Press
to make a lighter copy.
3
—OR—
Press
to make a darker copy.
Press Set when the screen displays your setting.
4
Using the DocumentType Key
You can select the Copy resolution for your type of the original
document (TEXT, AUTO or PHOTO). Select the right kind of image
you’re copying.
Place the document in the feeder or on the glass platten.
1
Press Document Type. The screen will display the default setting.
2
DOC TYPE:AUTO
SELECT { } & SET
TEXT (text only)
AUTO (line art, graphs, or any combination including photograph)
PHOTO (photograph only)
Press
press Set.
or
to select the right kind of image you’re copying, and
3
Press Copy.
4
5
6
Using dial key pad, enter the number of copies.
Wait five seconds or press Copy again.
M A K I N G C O P I E S
81
Making Enlarged or Reduced Copies
Insert the document in the feeder, or on the glass platten.
1
2
Press Enlarge/Reduce. The screen displays
ELG/RDC:100%
SELECT { } & SET
Press
or
to choose an enlargement or reduction ratio.
3
You can reduce to AUTO, 93%, 87%, 75%, 50%, or 25% of the
original size
—OR—
You can enlarge to 120%, 125%, 141%, 150%, 200%, or 400%
—OR—
You can select MANUAL and press Set, then use the dial pad to
enter an enlargement or reduction ratio between 25% and 400%. For
example, press 5, 3 to enter 53%.
Press Copy.
4
5
6
Using the dial pad, enter the number of copies.
Wait for five seconds —OR— Press Copy again.
AUTO sets the machine to caluculate automatically the reduction ratio
that fits the size of your paper.
Special Copy Options
You can sort multiple pages, copy either two or four pages onto one
page, and create a poster size copy of a photograph.
4in1
C H A P T E R T E N
82
2in1
Poster
You can create a poster size copy of a photograph.
AUTO reduction ratio cannot be used if you are copying onto paper that
is not the same size as the original. For the 2in1 and 4in1 copy options,
you must use a pre-set ratio. Poster must stay at 100%.
Insert the documents in the feeder or on the glass platten.
1
2
Press Option.
OPTIONS:SORT
SELECT { } & SET
Press
press Set.
or
to select SORT, 2 IN 1, 4 IN 1 or POSTER and
3
Press Copy.
4
5
6
Using the dial pad, enter the number of copies.
Wait five seconds—OR—Press Copy again.
83
C H A P T E R E L E V E N
Setting Up the
Machine and
Computer to
11
Work Together
Using Brother MFC withYour PC
The MFC-9870 is a 5 in 1 multi-function center. Installing the
Multi-Function Link® Unimessage Pro and other Brother software from
the included CD-ROM enables you to use your MFC as a printer and a
scanner and to send and receive fax with Windows® applications.
C H A P T E R E L E V E N
84
BeforeYou Install Multi-Function
Link® Unimessage Pro
If you have a USB cable (For Windows® 98 users only), see “Using a
USB Cable to Connect Brother MFC to a PC” in this chapter.
If you don’t have a USB cable, see “Connecting Brother MFC to PC
Using Parallel Cable” in this chapter.
Computer Requirements
Recommended system requirements for the communication software
suite provided are:
•
•
•
•
•
Windows® 95, 98, NT® Workstation Version 4.0
IBM PC Pentium 120 (200 recommended) or higher
16 MB Ram [32 MB Highly Recommeded]
50 MB of Hard Disk Space
CD Rom Drive
NOTE: Use only a shielded IEEE 1284 compliant Interface cable that is,
less than 6 feet long (1.8 meters), or a USB cable.
Separate software for Win 3.1/3.11 can be ordered Brother if required.
S E T T I N G U P T H E M A C H I N E A N D C O M P U T E R T O W O R K T O G E T H E R
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Using a USB Cable to Connect
Brother MFC to a PC
(UsingWindows® 98 Only)
Please find your Windows® 98 CD-ROM before you begin.
A USB cable is not included with your Brother machine. Before you can
set up the USB interface, you must purchase a standard USB cable. Or, if
you prefer to set up the parallel cable, please see “Connecting Brother
MFC to PC Using Parallel Cable”.
After you have set up the MFC and checked that it is working
properly, make sure your MFC is turned on and your PC is turned
off.
1
Connect the USB cable to both the MFC and the PC.
2
Turn on your PC.
3
C H A P T E R E L E V E N
86
When the Add New Hardware Wizard screen appears, click Next.
4
Select [Recommended] and click Next.
5
Installing Brother Software Using a USB
Cable
Insert the MFL Unimessage Pro CD-ROM into your CD-ROM
drive.
1
Select Specify a location and remove the other check marks, then
click Browse to locate the file.
2
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Double-click on the CD icon and click on the Win98usb folder, then
click OK.
3
Select Specify a location and click Next.
4
Select [Recommended] and click Next.
5
C H A P T E R E L E V E N
88
Confirm the choice is Brother MFC USB Composite Device and
click Next.
6
When the Insert Disk Wizard appears, remove the MFL CD-ROM
and insert your Windows 98 CD-ROM (to get the Windows®
standard driver) and click OK.
7
8
After the file is copied, the Add New Hardware Wizard reappears.
Remove the Windows 98 CD-ROM and reinsert the MFL CD-ROM
and click Finish.
S E T T I N G U P T H E M A C H I N E A N D C O M P U T E R T O W O R K T O G E T H E R
89
After the MFC USB Composite Device is installed and the Add
New Hardware Wizard reappears, click Next.
9
Select [Recommended] and click Next.
10
Select Specify a location and click Next.
11
C H A P T E R E L E V E N
90
Confirm the choice is Brother MFC USB Port(FaxModem) and
click Next.
12
When the Add New Hardware Wizard displays the message that
installation of the FaxModem and its USB driver is completed, click
Finish.
13
Repeat Steps 9-13 two more times (for the Scanner Driver, then
Printer Driver).
After the USB Composite Device, FaxModem, Scanner and Printer
Driver have been installed, select BRUSB: USB Printer Port as the
printer port and click Next.
14
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91
Type Brother MFL Pro Printer II as the name of Printer name and
click Finish.
15
Select your language and click OK.
16
When the Add New Hardware Wizard displays the message that the
software (drivers for FaxModem, Scanner and Printer) have been
17
installed, click Finish.
C H A P T E R E L E V E N
92
Click OK. Windows will restart automatically.
18
Reboot your PC. The MFL Unimessage Pro CD-ROM should auto
run and you will be presented with the screen bellow: —
19
Please follow the on screen prompts to install the Multi-Function Link®
Unimessage Pro software which is described in the software’s Quick
Start Guide [supplied with the MFL Unimessage Pro CD-ROM].
If you have installed both the USB Drivers [as described in the chapter]
and the Resource Manager [which uses the parallel port], you may be
prompted with the message below. Click NO to use the software via the
USB port:—
After you install the Multi-Function Link® Unimessage Pro Software and
restart your PC, the MFC Remote Setup dialog box will be displayed on
your PC screen. MFC Remote Setup allows you to quickly set up your
MFC by taking advantage of the ease and speed of programming on your
PC. When you access this application, the settings on the MFC will be
displayed on your PC so you can change them as needed and then
download them to the MFC.
S E T T I N G U P T H E M A C H I N E A N D C O M P U T E R T O W O R K T O G E T H E R
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Software for your MFC-9870
Software/Drivers
The following software is provided to optimize the use of your
MFC-9870. The software can run under Windows® 95, 98 and Windows
NT® Workstation Version 4.0.
■ Printer Driver*- The printer driver creates the print data from the
applications, controls transmission and makes
settings for printing. It is necessary to install the
MFC-9870 printer driver into your PC for printing.
■ Scanner Driver*-The MFC-9870 scanner driver is TWAIN
compliant. You can use the scanner directly from
TWAIN compliant applications. In the scanner
driver you can change settings for scanning.
■ Maintenance Utility for DOS-
This is utility software running under MS-DOS. If
you are not using Windows, you can use the
machine’s HP/Laserjet IIP emulation to print. Some
settings which are unique to the machine and
maintenance operations can be made with this
utility.
■ MFL Unimessage Pro Software-
This software allows you to send and receive faxes
with your PC, please refer to the MFL Unimessage
Pro Manual for further information. The Brother
Resource Manager must be installed to use this
software.
* These drivers are supplied within the Brother Resource Manager.
C H A P T E R E L E V E N
94
Connecting Brother MFC to a PC
Using a Parallel Cable
Make sure you have an IEEE 1284 compliant, bi-directional parallel
interface cable.
1
Disconnect the telephone line cord, then unplug the machine power
cord from the electrical outlet before connecting the parallel interface
cable.
2
Make sure your computer is off and unplugged from electrical power
before you connect the interface cable.
3
4
5
Connect the interface cable to the parallel interface port on the back
of the machine, and secure with the wire clips.
Connect the interface cable to the printer port of your computer, and
secure with the two screws. (To locate your computer’s printer port,
see your computer’s user guide.)
Ensure the machine is switched on before you plug the PC into the
electric socket, then switch on the PC.
6
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95
If you are using Windows® 95, after you connect Brother MFC to a
Computer. you may see “New Hardware Found Brother MFC-9870”
during startup.
You can select “Do not install a driver (Windows® will not prompt you
again).” and click OK, so Windows® will not display this dialog box
again
—OR—
If you see “Update Device Driver Wizard”, Click Next to bypass the
Windows® Plug and Play Printer Driver screens, followed by Finish.
If you are using Windows® 98, you may see the “Add New Hardware
Wizard” during startup, follow the instructions from the installer, then
click Next. Click Finish when it appears on the screen.
Installing the Software/Drivers under
Windows®
All the software and drivers are supplied on a single CD. An Auto-Install
program will guide you through most of the installation process.
Make sure that your machine is connected to your computer and that
the machine is switched on.
1
Turn your computer on and start Windows®.
Insert the CD-ROM into your CD-ROM Drive. Windows®
95/98/NT4.0 will be detected automatically, and if possible the
Auto-Installer will run automatically. If the Auto-Installer does not
run after a few seconds, you can run it by:-
2
3
A) Click the START button and then select RUN from the
Start Menu.
B) Type X:\SETUP.EXE” [where X is your CD-ROM Drive] in
the command line box.
C) Click on OK.
YOU CAN EXIT FROM THE AUTO-INSTALLER AT ANY TIME BY
CLICKING ON THE ICON IN THE BOTTOM RIGHT HAND
CORNER OF YOUR SCREEN.
From the Auto-Installer Select your preferred language by double
clicking on it with your mouse.
4
The MFC-9870 is a parallel laser device so select this option, again
by double clicking.
5
Select STEP 1 and install the Brother Resource Manager. You can
either install the software now or make floppies*. Follow the
onscreen prompts and re-boot your PC when instructed to do so.
6
C H A P T E R E L E V E N
96
If you wish to install MFL Unimessage Pro, repeat Steps 3 to 5, then
select STEP 2 to install MFL Unimessage Pro. Again following the
onscreen prompts and re-booting your PC when instructed to do so.
When installation is complete remove the CD-ROM from the drive.
7
* You can make floppy disks to install the software on another PC
without a CD-ROM Drive. When making the floppy disks, label the
first one disk 1, the second disk 2 and so on until the program
completes. To install from floppy insert disk 1 in your floppy disk
drive and type A:\SETUP.EXE” where A is your floppy disk drive [see
step 3 for more details].
Installing the Maintenance Utility on
MS-DOS®
How to Use the MFC withYour DOS
Application Software
Before working with your application software that runs on DOS, check
that the machine’s name appears in the printer selection of your
application software. If the machine is not listed, you must select the
printer that corresponds to HP LaserJet IIP’s emulations.
The following table shows combinations of printer drivers and emulation
mode. To get the most out of this machine, you should install an HP
printer driver in your application software.
Printer driver supported in
your application software
HP LaserJet IIP™
Emulation mode to be selected with
the remote printer console program
HP LaserJet IIP emulation mode
Auto emulation selection
HP LaserJet II™
•
•
Be sure to choose the proper printer driver in your application
software.
Be sure the printing resolution is set to 300 dpi in your DOS
application software.
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What Does the Remote Printer Console Do?
The Remote Printer Console (RPC) is a utility program that can run in
the DOS environment and comprises the following two programs:
Remote Printer Console Main Program
This program allows you to change various printer settings such as
emulation, print quality, fonts, page setup etc., from your computer
screen. Since most DOS applications have a Printer Settings menu that
overrides the settings made by the RPC, you may not have to use this
utility program. This utility program is useful for application software
that does not control the printer’s settings and features.
Printer Status Monitor Program
This utility program can monitor your printer’s status using bi-directional
parallel communications. This utility program stays resident in your
computer memory (Terminate-and-Stay Resident program) and runs in
the background.
Installing the Remote Printer Console
Before you install the program, make sure you have the following
hardware and software to install the program:
DOS
Version 3.3 or later
Monitor
Option
EGA/VGA or compatible
Mouse; the mouse driver must be installed.
(You can also operate the program with the keyboard.)
Follow these steps to install the remote printer console program:
Make sure your machine is connected to your computer and it is set
to Online.
1
Start your computer and go to the DOS prompt. If you are in
2
Windows®, exit and return to the DOS prompt.
Insert the Brother CD-ROM into your CD-ROM drive (substitute
your appropriate drive letter for “X”).
3
At the DOS prompt (C:\>) type X: (X is the letter of your CD-ROM
drive) and press Enter.
4
C:\>X:
Type CD DOS and press Enter.
5
X:\>CD DOS
C H A P T E R E L E V E N
98
Type RPCSETUP and press Enter.
6
7
X:\DOS>RPCSETUP
Follow the instructions from the installer.
Running the Remote Printer Console Main
Program
Type C:\RPCX>RPCX and press the Enter key to start the Remote
Printer Console main program.
The Main Screen will appear on your computer screen.
■ Do not use this program from a DOS window running under
Windows.
99
C H A P T E R T W E L V E
Using the
Machine
12
as a Printer
Special Printing Features
Windows® Printing
The dedicated printer driver and TrueType™ - compatible fonts for
Microsoft® Windows® 95, 98 and Windows NT® Workstation Version 4.0
are available on the CD-ROM supplied with your machine. You can
easily install them into your Windows® system using our installer
program. The driver supports our unique compression mode to enhance
printing speed in Windows® applications, and allows you to set various
printer settings including economy printing mode and custom paper size.
Alternate Printer Emulation Support
This printer supports HP LaserJet IIP printer emulation mode. When you
use DOS application software, you can use the emulation mode of HP
LaserJet IIP to operate the printer. Use the Remote Printer Console
program to set the printer emulation.
Remote Printer Console Program for DOS
The CD-ROM supplied with your machine provides you with Remote
Printer Console (RPC), a utility program. When you operate your
computer in the Disk Operating System (DOS) environment, this
program lets you easily change the printer’s default settings (such as
fonts, page setup, emulations, etc.).
The RPC program also provides a status monitor program, a Terminate-
and-Stay Resident (TSR) program. It monitors the printer status while
running in the background, and reports the current status or errors on
your computer screen.
C H A P T E R T W E L V E
100
Bi-directional Parallel Interface
The bi-directional interface lets the machine communicate with the
computer, sending information about memory and printer setup
conditions. The Remote Printer Console and Windows® 95, 98 or
Windows NT® Workstation 4.0 drivers support the bi-directional mode
and can report the printer status to the computer.
Printing FromYour PC
Paper Cassette
The machine’s paper cassette can feed plain paper and transparencies.
When the machine receives data from your computer, it begins the print
process by loading paper from the paper cassette. Insert the sheet of
paper with the side you wish to print on face down in the paper cassette.
■ Select the print command from your PC.
Your PC sends a print command and data to the machine. The screen
displays the date and time, and RECEIVING DATA. If there are more
pages, the machine begins to print the next page automatically. When the
machine finishes printing all data, it returns to online status.
You may select the proper paper source, paper size, and orientation in
your application software.
See
“Acceptable
Paper” in this
chapter
If your application software does not support your custom paper size,
select the next larger paper size. Then adjust the print area by changing
the right and left margins in your application software.
When you use labels, envelopes, organizer paper, card stock or thicker
paper, be sure to use the manual feed slot.
U S I N G T H E M A C H I N E A S
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Two-Sided Printing (Manual Duplexing)
The supplied printer driver for Windows® 95, 98 and for Windows NT®
Workstation Version 4.0 enables manual duplex printing. (For more
information, see the Help screen for the printer driver.)
If you are using Parallel Cable, please select LPT1 on the printer driver.
The machine prints all the even-numbered pages on one side of the paper
first. Then, the Windows® driver instructs you (with a pop-up message)
to reinsert the paper. Before reinserting the paper, straighten it well, or
you may get a paper jam. Very thin or very thick paper is not
recommended.
Manual Feed Slot
Your machine has a manual feed slot above the paper cassette. You can
load envelopes and special print media one at a time into this slot. You
do not have to remove paper from the paper cassette. (For information
about acceptable paper see, “Printting on Envelops Thicker Paper and
Card Stock” in this chapter.) Insert the sheet of paper with the side you
wish to print on face up in the manual feed slot.
See
“Printing on
Envelops,
Thicker
Paper and
Card Stock”
in this
Use the manual feed slot to print or copy on labels, envelopes, card stock
or thicker paper.
chapter
If you use labels and envelopes, they must be of a type suitable for use
with a laser printer. If you use incorrect types it is possible to damage or
contaminate the drum surface and cause printing problems.
C H A P T E R T W E L V E
102
Loading One Sheet of Paper
Insert the sheet of paper with the side you wish to print on face up in the
manual feed slot. You do not have to choose manual feed in the Setup
dialog box of your printer driver.
Adjust the paper guide of the manual feed slot to the width of the
paper you’re using.
1
Insert a single sheet of paper into the manual feed slot until the front
edge touches the paper feed rollers. Let go of the paper as the
machine pull it into position.
2
Manual
Feed
Slot
Loading more than One Sheet of Paper
Open the Setup dialog box of the Windows® printer driver and select
Manual Feed in the Paper Source section. Follow Steps 1 and 2
above to load the first page. The machine starts printing
automatically.
1
After the first page is printed, the screen displays:
2
MANUAL FEED
PRESS FF/CONT
Insert the next sheet of paper to resume printing.
Repeat Steps 1 and 2 until you have finished printing.
3
•
When you use the manual feed slot, it is best to first press Print
Priority. This allows you to print PC data without interruption from
incoming faxes. Incoming faxes will be stored in the machine’s
memory. To continue printing PC data, press FF/Cont after each
page has printed.
•
•
To stop or clear the manual feed, turn the machine offline by
pressing the On/Off Line key then, press Shift and Test/Reset —
OR— you can stop it with a PC command.
If you do not select manual paper feed, and insert a page in the
manual feed slot, the machine will load the first page from the
manual feed slot and subsequent pages from the paper cassette.
U S I N G T H E M A C H I N E A S
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103
Printing on Envelops,Thicker Paper and Card Stock
When the rear cover is lifted up, the machine has a straight paper path
from the manual feed slot to the rear of the printer. Use this paper feed
and output method when you want to print on thicker paper or card
stock.
Lift up the rear cover at the rear of the machine.
1
Adjust the manual feed paper guides to the width of the paper you’re
using.
2
3
Insert a single sheet of paper into the manual feed slot until the front
edge touches the paper feed rollers. Let go of the paper as the
machine pulls it into position.
Select manual feed mode in the printer driver.
Send the print data as usual.
4
5
6
After the machine ejects the printed page, return to Step 3 to insert
the next sheet of paper. The machine will wait until you insert the
next sheet of paper. Repeat for each page to be printed.
When you have finished printing, close the rear cover of the
machine.
7
To prevent the possibility of transparencies smudging as they stack in the
output bin, remove each transparency after it exits.
C H A P T E R T W E L V E
104
Face Down Output Bin
The machine ejects paper with printed surfaces face down into the output
bin in the front of the machine. Pull out the output bin extension to
support the printed pages.
To prevent the possibility of transparencies smudging as they stack in the
output bin, remove each transparency after it exits.
Simultaneous Printing/Faxing
Your machine can print data from your computer while sending or
receiving a fax, or while scanning information into the computer.
However, when the machine is copying or receiving a fax on paper, it
pauses the PC printing operation, and resumes when copying or fax
receiving is complete. Fax sending and receiving continues during PC
printing/copying.
U S I N G T H E M A C H I N E A S
A
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105
Printer Operation Keys
On/Off Line Key
This key toggles the machine’s On Line and Off Line print status, which
appears on the display. If you press this key while printing, the machine
stops printing and goes offline. Press On/Off Line again to resume
printing.
FF/Cont Key
This key sets the machine for Form Feed, Continue (Cont) Key.
When the screen displays REMAINED DATA, press On/Off Line, then
press FF/Cont. The machine prints any data remaining in the printer
memory.
If an error occurs, such as a memory full condition, press FF/Cont to
clear the error and continue operation.
If you press FF/Cont while the screen display MANUAL FEED the
machine starts feeding paper from the paper cassette.
Print Priority Key
When you press Print Priority, the machine enters printer mode, and
will not print faxes on paper. Instead, faxes are stored in memory until
you press Print Priority again.
Test/Reset Key
You can use this key to print a test sample page. Press On/Off Line,
then press Test/Reset (the printer cannot print a test sample page if it is
online). The machine prints a test sample page.
You can also use this key to clear data from the memory and to reset the
printer to default settings. Press On/Off Line and then press Test/Reset
and Shift at the same time; all data is cleared from the printer memory.
C H A P T E R T W E L V E
106
Printer Menu Functions
Printing the Internal Font List
You can print a list of the machine’s internal (or resident) fonts to see
how each font looks before you select it.
Press Menu.
1
2
3
4
Press 2, 1, 1.
Press Start. The machine prints the list.
Press Stop to exit.
Printing the Print Configuration List
You can print a list of current settings for the printer.
Press Menu.
1
2
3
4
Press 2, 1, 2.
Press Start. The machine prints the settings.
Press Stop to exit.
Restoring Factory Default Settings
You can return the machine to original factory settings. Permanent fonts
are restored, but macros are cleared. You can change user settings using
the Remote Printer Console program.
Press Menu 2, 2, 1. The screen displays
1
1.RESET 2.QUIT
Please choose 1 to restore the factory setting. —OR— Press 2 to exit
without making a change.
2
3
Press Stop to exit.
Printing PC Data in Hexadecimal
You can print data as hexadecimal values, so that you can check data
errors and problems. If you select HEX DUMP MODE, all PC data is
printed hexadecimal. Reset by pressing On/Off Line then Shift and
Test/Reset at the same time.
U S I N G T H E M A C H I N E A S
A
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107
Press Menu 2, 2, 2. The screen displays
1
1.SET 2.QUIT
Press 1 to set PC to print in hexadecimal mode. —OR— Press 2 to
exit.
2
3
Press Stop to exit.
Acceptable Paper
To achieve high quality printing from your machine, it’s very important
to select the right kind of paper.
Paper Type
Paper Size
Cut sheet
A4, Letter, B5, A5, A6, Executive, Custom size
70-216 x 116-356 mm (2.75-8.5 x 4.57-14 inches)
Envelopes
Post Card
Organizer
DL, C5, COM-10, Monarch
70-216 x 116-356 mm (2.75-8.5 x 4.57-14 inches)
Day-Timer® J, K, L
70-216 x 116-356 mm (2.75-8.5 x 4.57-14 inches)
Labels and
Transparencies
70-216 x 116-356 mm (2.75-8.5 x 4.57-14 inches)
Paper Capacity in Paper Cassette
Up to 27 mm (1.06 inches) in height (up to the mark) Approx. 250 sheets of 75 g/m2 (20 lb),
or 10 transparencies
Cut Sheet
Basis Weight
Caliper
17 to 28 lb. (64 to 105 g/m2)
0.08 to 0.13 mm (0.003 to 0.005 in.)
4% to 6% by weight
Moisture Content
Smoothness
100 to 250 (Sheffield)
Manual Feed Slot
Cut Sheet
Envelope
Basis Weight
Caliper
17 to 42 lb.
20 to 24 lb.
(64 to 158 g/m2)
(75 to 90 g/m2)
0.08 to 0.2 mm
(0.003 to 0.008 in.)
0.084 to 0.14 mm
(0.003 to 0.005 in.)
Moisture Content
Smoothness
4% to 6% by weight
100 to 250 (Sheffield)
4% to 6% by weight
100 to 250 (Sheffield)
Recommended paper types:
Cut sheet:
Label:
Transparency:
Output Tray:
Xerox 4200
Avery laser label or equivalent
3M CG3300 for laser printers or equivalent
Approx. 150 sheets of 75 g/m2 (20 lb) A4/Letter paper
C H A P T E R T W E L V E
108
109
C H A P T E R T H I R T E E N
Optional
Accessories
13
Memory Board
The memory board is installed on the main controller board inside the
machine. When you add the optional memory board, it increases the
performance modes for both fax and printer operations. A special Brother
memory board is available from your Brother dealer. Be careful to
purchase the appropriate memory board for your needs.
Optional Memory for the Printer & Fax
Operations
For the Printer and Fax Sending
The MFC has 4 MB of memory for the printer and fax sending operation.
Additional memory is useful and may be necessary if you want to
download many different fonts or want to print a very complex
document. 8 MB (ME8000) or 16 MB (ME16000) of Optional Memory
is available.
For the Fax Receiving
The MFC has 2 MB of memory for the fax receiving operation.
Additional memory is available and will expand the memory available
for receiving faxes. 2 MB (ME2050) or 4 MB (ME4050) of Optional
Memory is available.
C H A P T E R T H I R T E E N
110
Standard
Optional Memory
Total
For the Fax
Receiving
2 MB
(up to 150 pages)
2 MB
or
4 MB
or
4 MB
6 MB
For the Printer
and Fax Sending
3 MB
(up to 250 pages)
8 MB
or
11 MB
or
16 MB
19 MB
Using ITU-T #1 Chart with JBIG coding and Standard Resolution.
Optional PaperTray
You can purchase the Paper Tray accessory (LT400) to use as a third
paper source. The paper tray holds up to 250 sheets of 20 lb (75 m/g2)
paper.
Network (LAN) Board
When you add the Network (LAN) Board (NC-8000), you can connect
your machine into the network and use Internet FAX, FAX Gateway,
Network Scanner and Network Printer and Network Management
functions.
111
C H A P T E R F O U R T E E N
Important
Information
14
Important Safety Instructions
Read all of these instructions.
1
Save them for later reference.
2
Follow all warnings and instructions marked on the product.
3
Unplug this product from the telephone and AC sockets (in this
order) before cleaning. Do not use liquid or aerosol cleaners. Use a
damp cloth for cleaning.
4
Do not place this product on an unstable surface.
5
Slots and openings in the case and the back or bottom are provided
6
for ventilation; to ensure reliable operation of the product and to
protect it from overheating, these openings must not be blocked or
covered. The openings should never be blocked by placing the
product on a bed, sofa, rug, or other similar soft surface. This
product should never be placed near or over a radiator or heater. This
product should not be placed in a built-in installation unless proper
ventilation is provided.
This product should be operated from the type of power source
indicated on the label. If you are not sure of the type of power
available, consult with your dealer or local power company.
7
This product is equipped with a 3-wire earthed plug. This plug will
8
fit into only an earthed socket. This is a safety feature. If you are
unable to insert the plug into the outlet, contact your electrician to
replace your obsolete socket. Do not defeat the purpose of an earthed
plug.
Do not allow anything to rest on the power cord. Do not locate this
product where people can walk on the cord.
9
Do not place anything in front of the machine that will block
received faxes. Do not place anything in the path of received faxes.
10
Do not touch a document during printing.
11
C H A P T E R F O U R T E E N
112
Never push objects of any kind into this product through cabinet
12
slots, since they may touch dangerous voltage points or short out
parts resulting in a risk of fire or electric shock. Never spill liquid of
any kind on the product.
Do not attempt to service this product yourself, because opening or
removing covers may expose you to dangerous voltage points and/or
other risks. Refer all servicing to service personnel.
13
14
This product has no mains ON/OFF switch. It is therefore highly
important that access to the mains plug and the mains socket to
which the plug is connected, is never obstructed, in case for some
reason the mains power to the machine must be quickly
disconnected.
Unplug this product from the mains power and telephone line
sockets, and refer servicing to qualified service personnel under the
following conditions:
15
A When the power cord is damaged or frayed.
B If liquid has been spilled into the product.
C If the product has been exposed to rain or water.
D If the product does not operate normally when the operating
instructions are followed. Adjust only those controls that are
covered by the operating instructions. Improper adjustment of
other controls may result in damage and will often require
extensive work by a qualified technician to restore the product to
normal operation.
E If the product has been dropped or the cabinet has been damaged.
F If the product exhibits a distinct change in performance,
indicating a need for service.
I M P O R T A N T I N F O R M A T I O N
113
IEC 825 Specification
This machine is a Class 1 laser product as defined in IEC 825
specifications. The label shown below is attached in countries where
required.
CLASS 1 LASER PRODUCT
APPAREIL À LASER DE CLASSE 1
LASER KLASSE 1 PRODUKT
This machine has a Class 3B Laser Diode which emits invisible laser
radiation in the Scanner Unit. The Scanner Unit should not be opened
under any circumstances.
Caution
Use of controls, adjustments or performance of procedures other than
those specified in this manual may result in hazardous radiation
exposure.
The following caution label is attached near the scanner unit.
INVISIBLE LASER RADIATION WHEN OPEN AND INTERLOCK OEFEATED.
AVOID DIRECT EXPOSURE TO BEAM. CLASS 3B LASER PRODUCT.
CAUTION
USYNLIG LASER STRÅLING NÅR KABINETLÅGET STÅR ÅBENT.
UNGDÅ DIREKTE UDSÆTTELSE FOR STRÅLING. KLASSE 3B LASER.
ADVARSEL
VARNING
VARO!
OSYNLIG LASERSTRÅLNING HÄR DENNA DEL ÄR ÖPPNAD OCH SPÄRRAR
ÄR URKOPPLADE. STRÅLEN ÄR FARLIG. KLASS 3B LASER APPARAT.
AVATTAESSA JA SUOJALUKITUS OHITETTAESSA OLET ALTTIINA
NÄKYMÄTTÖMÄLLE LASERSÄTEILYLLE. ÄLÄ KATSO SÄTEESEEN. LUOKAN
3B LASERLAITE.
USYNLIG LASERSTRÅLING, UNNGÅ DIREKTE KONTAKT MED LASERENHETEN
NÅR TOPPDEKSELET ER ÅPENT. KLASSE 3B LASERPRODUKT.
ADVARSEL
ATTENTION
VORSICHT
RADIATIONS LASER INVISIBLES OUAND OUVERT ET VERROUILLAGE ENLEVE.
EVITER EXPOSITIONS DIRECTES AU FAISCEAU. PRODUIT LASER CLASSE 3B.
UNSICHTBARE LASERSTRAHLUNG WENN ABDECKUNG
GEÖFFNET UND SICHERHEITSVERRIEGELUNG
ÜBERBRÜCKT. NICHT DEM STRAHL AUSSETZEN.
SICHERHEITSKLASSE 3B.
RADIACIÓN LASER INVISIBLE CUANDO SE ABRE
LA TAPA Y EL INTERRUPTOR INTERNO ESTÁ
ATASCADO. EVITE LA EXPOSICIÓN DIRECTA
DE LOS OJOS. PRODUCTO LASER CLASE 3B.
ATENCIÓN
C H A P T E R F O U R T E E N
114
Radio Interference (For 220-240V Model Only)
This apparatus complies with EN55022/Class B and EN55024.
ForYour Safety
To ensure safe operation the three-pin plug supplied must be inserted
only into a standard three-pin power point which is effectively grounded
through the normal household wiring.
Extension cords used with the equipment must be three-conductor and be
correctly wired to provide connection to ground.
The fact that the equipment operates satisfactorily does not imply that
the power is grounded and that the installation is completely safe. For
your safety, if in any doubt about the effective grounding of the power,
consult a qualified electrician.
IEC 825 Laser Class
CLASS 1 LASER PRODUCT.
Disconnect device
The equipment must be installed near the socket outlet which must be
easily accessible.
IMPORTANT
If the socket outlet is not compatible with the mains plug as fitted, then
remove the plug from the mains cord and fit an appropriate three pin
plug. If the replacement plug is intended to take a fuse then fit the same
fuse as the original.
If a moulded plug is severed from the power cord then it should be
destroyed because a plug with cut wires is dangerous if plugged into a
live socket outlet. Do not leave it where a child might find it.
In the event of replacing the plug fuse, fit a fuse approved by ASTA to
BS1362 with the same rating as the original fuse.
Always replace the fuse cover. Never use a plug with the cover omitted.
WARNING - THIS PRINTER MUST BE PROPERLY EARTHED.
The wires in the supplied mains cord are the following colours:
Green and yellow: Ground
Blue:
Neutral
Live
Brown:
115
C H A P T E R F I F T E E N
Troubleshooting
and Maintenance
15
Troubleshooting
Error Messages
As with any sophisticated office product, errors may sometimes occur. If
this happens, your MFC often identifies the problem and displays an
error message. The table below explains the most common error
messages.
ERROR MESSAGES
ERROR MESSAGE
CAUSE
ACTION
CHANGE DRUM SOON The drum unit is near the end of its life.
If you have a print quality problem,
replace the drum unit with a new one.
The drum counter was not reset.
1. Open the front cover and press Clear.
2. Press 1 to reset.
CHECK PAPER
CHECK PAPER #1
CHECK PAPER #2
The machine is out of paper or paper is not
properly loaded in the paper cassette.
Refill the paper or remove the paper
and load it again.
CHECK CASSETTE MFC cassette is not installed properly.
Install cassette properly.
CHECK SCAN
LOCK
The scanner lock is locked.
Release the scanner lock lever and press
Stop. If you see MACHINE ERROR
AF (or AE), stop operation and contact
your Brother dealer for service.
COMM. ERROR
Poor phone line quality caused
communication error.
Try the call again. If problem continues,
call Telephone Company to check your
phone line.
CONNECTION FAIL You tried to poll a fax machine that is not in
Verify the other party’s polling setup.
Polled Waiting mode.
COOLING DOWN
The temperature of the drum unit or toner
cartridge is too hot. The machine will pause
its current print job and go into cooling
down mode. During the cooling down
mode, you will hear the cooling fan running
while the display on the machine shows
COOLING DOWN.
You must wait 20 minutes for it to cool.
C H A P T E R F I F T E E N
116
ERROR MESSAGE
COVER OPEN
CAUSE
ACTION
The front cover was not completely closed.
Open, then close, the front cover.
DISCONNECTED
The other party or other party’s fax machine
terminated the call.
Try to transmit, calling the other party
to see what happened or receive again.
DOCUMENT JAM
Documents were not inserted or fed
properly or document was too long.
Do not pull paper out until you see
“Document Jam” in this chapter.
DOWNLOAD FULL The download buffer is full.
MACHINE ERROR XX MFC has a mechanical problem
Press FF/Cont. Printing will resume
(the downloading is canceled).
Cut the power off. Then contact your
Brother dealer for service.
MEMORY FULL
You can’t store data in the memory.
See Memory Full Message in chap. 10.
Verify the number and try again.
NO RESPONSE/BUSY The number you dialled does not answer or
is busy.
NOT ASSIGNED
You tried to access a One Touch or Speed Dial
number that is not programmed.
Set up the One Touch or Speed Dial
number. See chap. 7.
PLS CLEAN DRUM The primary corona wire of drum unit is
Clean the primary corona wire of drum
unit.
dirty.
PLS OPEN COVER A page, piece of paper or paper clip, etc.
Open the front cover. If you see any
jammed paper or other item, gently pull
it out, then close the front cover. If the
error message remains, open and close
the front cover again. If the machine
cannot reset itself and return to the date
and time prompt, it will display
may be jammed inside the machine.
MACHINE ERROR XX. Please call
your Brother dealer for service.
PRINTER JAM
TONER EMPTY
The recording paper is jammed in the MFC.
See Printer Jam in this chapter.
Toner cartridge is not installed. Toner is
used up and printing is not possible.
Reinstall the toner cartridge. Replace
the toner cartridge with a new one. (See
“Replacing the Toner Cartridge” in this
chapter).
CHANGE TONER
If the display shows CHANGE TONER
and at the same time the Toner Empty LED
on the control panel flashes on and off, you
can still print. But the toner is depleted and
the machine is telling you that the toner will
soon run out.
Order a new toner cartridge now.
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
117
Document Jams and Paper Jams
Based upon where the original document or printed sheet is jammed,
follow the appropriate set of instructions to remove it.
Document Jam in theTop of the ADF Unit
Remove any paper from the document feeder that is not jammed.
1
ADF Cover
Lift the ADF cover.
2
3
4
5
Pull the jammed document out to the left.
Close the ADF cover.
Press Stop.
Document Jam inside the ADF Unit
Open the document cover.
1
Remove any paper from the document feeder that is not jammed.
2
ADF Unit
C H A P T E R F I F T E E N
118
Lift the ADF unit.
3
4
5
6
Pull the jammed document out to the right.
Close the ADF unit.
Press Stop.
Printer Jam
Before you can clear a paper jam error, you must find out where the
paper is stuck.
WARNING
Do not force the jammed paper from the paper tray because you may
damage the machine and cause toner to scatter.
After you have used the machine, some internal parts of the machine are
extremely HOT! When you open the top cover of the machine, never
touch the shaded parts shown in the following diagram.
HOT!
HOT!
Front view
Rear view
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
119
Paper is Jammed in the Multi-purpose Paper Cassette
Pull the paper cassette out of the machine.
Remove any crinkled sheets.
1
2
Adjust the guides to fit.
3
4
5
Press down the paper to flatten it in the paper cassette.
Reinstall the paper cassette.
Paper is Jammed near the Drum Unit
Open the front cover.
1
2
Remove the drum unit but do not force it if it cannot be removed
easily. Instead, pull the edge of the jammed paper from the paper
cassette.
Gently pull out the jammed paper.
Reinstall the drum unit.
3
4
5
Close the front cover.
C H A P T E R F I F T E E N
120
Paper is Jammed in the Fuser Unit
Open the rear cover.
1
2
Pull out jammed paper. When you have to pull paper out the back of
the machine, the fuser may get dirty with toner powder causing the
next few printed page(s) to look messy. Print a few copies of the test
page until the pages print clearly.
Close the rear cover.
3
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
121
IfYou Are Having Difficulty withYour MFC
If you think there is a problem with your MFC, make a copy first. If the
copy looks good, the problem is probably not your MFC. Check the chart
below and follow the troubleshooting tips.
DIFFICULTY
SUGGESTIONS
Printing or Receiving Faxes
Condensed Print and Horizontal
Streaks / Top and Bottom of
Sentences Are Cut Off
If your copy looks good, you probably had a bad connection, with
static or interference on the phone line.
If a copy looks worse, then call your Brother dealer for service.
Vertical streaks/black lines appear on Sometimes you may see vertical streaks/black lines on the faxes you
the fax you receive
receive. Either your machine’s primary corona wire for printing may
be dirty, or the sending party’s fax scanner may be dirty. Clean your
primary corona wire, or ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax
machine. If the problem continues, call Brother dealer for service.
Phone Line or Connections
MFC Does Not Answer When Called Check for dial tone. If possible, call your MFC to hear it answer. If
there is still no answer, check the telephone line cord connection.
If there is no ringing when you call your MFC, call your Telephone
Company to check the line.
Sending Faxes
Poor Transmitting Quality
Try changing your resolution to FINE or S.FINE. Make a copy to
verify your MFC’s scanner operation.
Transmission Verification Report says There is probably temporary noise or static on the line. Try sending the
“Result:NG”again.
fax if the problem continues, call the Telephone Company to check your
phone line.
Vertical Black Lines When Sending
Handling Incoming Calls
If the copy you made shows the same problem, your scanner is dirty
(see Cleaning the Scanner in this chapter).
Transferring a Fax Call to the MFC
Code (default setting is 51).
If you answered at an extension phone, press your Remote Activation.
When your MFC answers, hang up.
Custom Features on a Single Line
If you have Voice Mail, an answering machine, alarm system or any
other on a single phone line with your MFC, it may create a problem
sending or receiving fax data. For example: If you are sending or
receiving a fax message while a custom feature signal comes through
on the line, the signal can temporarily interrupt or disrupt the fax data.
Brother’s ECM feature should help overcome this problem. This
condition is related to the telephone system industry, and is common to
all devices that send and receive information on a single, shared line
with custom features. If avoiding a slight interruption is crucial to your
business, a separate line with no custom features is recommended.
C H A P T E R F I F T E E N
122
DIFFICULTY
SUGGESTIONS
Copy Quality Difficulties
Vertical streaks appear in copies
Sometimes you may see vertical streaks on your copies. Either the
scanner or the primary corona wire for printing is dirty. Clean them both.
General Printing Difficulties
The machine does not print.
Make sure the machine is plugged in. The toner cartridge and drum unit
are installed properly. The interface cable is securely connected between
the machine and computer. Check to see if LCD is showing an error
message.
The machine prints unexpectedly or
it prints garbage.
Unplug it. Make sure your application software is correctly set up to use
the machine by checking the primary settings in your application
software.
The machine cannot print full pages
of a document.
The machine received a very complex print job and could not process
part of the page. This may be solved in several ways. If you are using
Windows® 95, 98 or Windows NT® Workstation Version 4.0 with the
supplied printer driver, see the “Windows® Setup Printing Problems”
section. Try to reduce the complexity of your document or reduce print
resolution.
The machine prints the first couple of Your computer is not recognizing the printer’s “input buffer full” signal.
pages correctly, then some pages
have text missing.
Please make sure you connect the printer cable correctly.
The machine cannot print full pages of Reduce the printer resolution. Reduce the complexity of your document
a document. A MEMORY FULL
error message occurs.
and try again. Reduce the graphic quality or the number of font sizes
within your application software. Expand the printer memory by
installing one of the optional memory boards.
My headers or footers appear when
I view my document on the screen
Most laser printers have a restriced area that will not accept print.
Usually these are the first two lines and last two lines, leaves 62
but do not show up when I print them. printable lines. Adjust the top and bottom margins in your document
to allow for this.
Scanning Difficulties
TWAIN Errors appear while scanning. Make sure the Brother TWAIN Driver is selected as the primary source.
In PaperPort®, click File/Select Source, highlight the Brother TWAIN
Driver and click Select.
Software Difficulties
You see the “New Hardware Found”
Click on the ‘Do not install a driver. (Windows® will not prompt you again)’
message on your PC screen (although and click ‘OK’.
you have already installed the drivers
in Windows® 95).
You see the “Update Device Driver
Wizard” or “Add New Hardware
Wizard” message on your PC screen
(although you have already installed
the drivers in Windows 95 or 98)
Follow the instructions from the installer, then click Next. Click Finish
when it appears on the screen.
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
123
DIFFICULTY
SUGGESTIONS
Software Difficulties
“Unable to write to LPT1” or “LPT1
already in use” Error Message
appears.
1.
Make sure the MFC is on (plugged into the AC outlet) and that
it is connected directly to the computer using the bundled
IEEE-1284 bi-directional parallel cable. The cable must not go
through another peripheral device (such as a Zip Drive,
External CD-ROM Drive, or Switch box).
“MFC is Busy” or
“MFC Connect
Failure” Error
2.
3.
Make sure the MFC is not displaying an error message on the
LCD Display.
Message appears.
Make sure no other device drivers, which also communicate
through the parallel port, are running automatically when you
boot up the computer (such as, drivers for Zip Drives, External
CD-ROM Drive, etc.) Suggested areas to check: (Load=, Run=
command lines in the win.ini file or the Statup Group)
4.
Check with you computer manufacturer to confirm that the
computer’s parallel port settings in the BIOS are set to support a
bi-directional machine; i.e. (Parallel Port Mode – ECP)
Cannot perform ‘2 in 1’ printing.
Check if the paper size setting in the application and in the printer driver
are the same.
Cannot print when using Adobe
Illustrator.
Try to reduce the printing resolution.
When using ATM fonts, some
characters are missing or some
are printed in the same place.
If you are using Windows® 95/98, select ‘Printer Settings’ from the ‘Start’
menu. Open‘Brother MFC-9870’ properties. Click ‘Spool Setting’ on the
characters ‘Details’ tab. Select ‘RAW’ from ‘Spool Data Format’.
DOS Setup Printing Difficulties
I cannot print from my application
software.
Check that the DOS application software interface settings match those
of your printer: for example, if you are using a parallel printer cable, you
would probably set your DOS software printer port to LPT1. Check for
an error message on the LCD.
The machine prints, but it prints
incorrect information. Sometimes it
prints a couple of characters and
then ejects the page, etc.
This is an indication that your application printer emulation setting and
the machine’s printer emulation do not match. Check your application
software to make sure you selected the correct printer driver.
The machine prints the part of my
document but does not print the last
page (The LCD shows REMAINED
DATA).
This is comon problem first with database software and part of
spreadsheet software when they are not correctly set up. The data has
been sent to the printer but the printer did not receive the Page Eject
command. Press FF/Cont to eject the page. Then ask your software
supplier how to add a Page Eject (or Form Feed) command to the end of
your print job.
Paper Handling Difficulties
The machine does not load paper. The The paper cassette may be out of paper or not properly installed. If it is
LCD shows CHECK PAPER or
PRINTER JAM
empty, load a new stack of paper into the cassette. If there is paper in
the paper cassette, make sure it is straight. If the paper is curled, you
should straighten it. Sometimes it is helpful to remove the paper, turn
the stack over and put it back into the paper cassette. Reduce the
amount of paper in the paper cassette, then try again. Check the manual
feed mode is not selected in the printer driver .
The machine does not load paper from Reinsert the paper firmly, one sheet at a time.
the manual feed slot.
Make sure that manual feed mode is selected in the printer driver.
How can I clear paper jams?
See “Printer Jams”.
C H A P T E R F I F T E E N
124
DIFFICULTY
SUGGESTIONS
Print Quality Difficulties
Printouts are too dark or light
Adjust the print conditions by setting the Print Density function, It has
been factory set to the middle position. See “Setting the Print Density” in
chap. 6.
Printed pages contain white stripes.
You may fix this by wiping the scanner windows with a clean soft cloth.
(See “Regular Maintenance” and “Cleaning the Drum Unit” in this
chapter.) If you still see white stripes or faint images and the display
shows CHANGE DRUM SOON, replace the drum unit with a new one.
Check the machine’s environment. Conditions such as humidity, high
temperatures, etc. may cause this print defect to occur.
White Stripes or
Faint lmages
Printed pages are stained with toner
or have vertical stripes.
Clean the machine’s interior and the primary corona wire of drum unit.
See “Regular Maintenance” and “Cleaning the Drum Unit” in this
chapter. Make sure that the tab of the corona wire is at the home position.
If after cleaning, you still see dark stripes or toner stains and the display
shows CHANGE DRUM SOON, replace the drum unit with a new one.
Dark Stripes or Toner Stains
Printed pages have white spots in
black text and graphic areas.
Make sure that you use paper that meets the specifications. Rough
surface or thick media can cause the problem. If you still see white spots
and the display shows CHANGE DRUM SOON, replace the drum unit
with a new one. Check the machine’s environment; conditions such as
high humidity may cause this situation to occur.
White Spots
Toner scatters and stains the printed
page.
Adjust the print conditions by setting the Print Density function. Clean
the machine’s interior. See “Regular Maintenance” and “Cleaning the
Drum Unit” in this chapter. Make sure that you use paper that meets
specifications. See chap. 12. If you still have scattered toner and the
display shows CHANGE DRUM SOON, replace the drum unit with a
new one. Check the machine’s environment; high temperature and high
humidity conditions may cause this condition to occur.
Scattering Toner
The whole page is printed black.
Clean the machine’s interior and the primary corona wire of the drum
unit. Also, do not use heat-sensitive paper as it will cause this problem.
After cleaning, if the printed pages are still black or the display shows
CHANGE DRUM SOON, replace the drum unit with a new one. The
drum unit may be damaged.
Black Page
Nothing is printed on the page.
Make sure that the toner cartridge is not empty. Wipe the electric
terminals referring to “Regular Maintenance” and “Cleaning the Drum
Unit” in this chapter. Make sure that a torn piece of paper does not
remain on the scanner window.
White page
Printed pages are marked regular
intervals.
Markings may disappear by themselves. Try copying at multiple pages
to clear this problem. Markings may occur if the machine has not been
used for a long time. A possible cause is that the surface of the drum is
marked or damaged by excessive exposure to light. In this case, replace
the drum unit with a new one.
Example of Regular Marking
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
125
DIFFICULTY
SUGGESTIONS
Printed pages are blurred at the center Certain environmental conditions such as humidity, high temperatures,
or at either edge.
etc. may cause this condition to occur. Make sure the machine is placed
on a flat, horizontal surface. Remove the drum unit with the toner
cartridge installed. Try rocking them from side to side. You may clear a
blurred page by wiping the scanner windows with a clean soft cloth. (See
“Regular Maintenance” and “Cleaning the Drum Unit” in this chapter.) If
a blurred page occurs after cleaning and the display shows CHANGE
DRUM SOON, replace the drum unit with a new one.
Blurred Page
Ghost images appear on printed page. Adjust the print conditions by setting the Print Density function. Make
sure that you use paper that meets the specifications. Rough surfaces or
thick media can cause a ghost image. Make sure that you select the
appropriate media type in the printer driver.
Ghost Images
The drum unit is a consumable and it is necessary to replace it
periodically to maintain the printing quality.
C H A P T E R F I F T E E N
126
Problem Using Applications which Use
Special Comms Drivers, such as the HP
Pavilion PC and the“HP DEMO”Screen Saver
Some applications may use custom comm. drv files which will conflict
with the files used by MFL Unimessage Pro. In such a case it will be
necessary to edit the SYSTEM. INI file as outlined below:
Installing the “HP Demo” screen saver on your HP Pavilion PC after you
have installed the MFL Unimessage Pro software will overwrite the
SYSTEM. INI file and you cannot use the Brother MFC to print, scan or
for Remote Set up. Then you will have to edit the SYSTEM. INI file as
follows:
[boot]
;comm.drv=comm115.drv
comm.drv=brmfcomm.drv
[386Enh]
DEVICE=C:\WINDOWS\SYSTEM\Bi-Di.386
If you do not want to edit the SYSTEM. INI file, please change the
screen saver and Re-install MFL Unimessage Pro again.
Bi-directional Parallel Ports (nibble and byte
modes)
The machine supports both nibble (AT) and byte (Bi-directional) mode
parallel ports. If your PC supports byte mode, scanning and fax reception
will be at a faster speed. To verify or change the parallel port mode,
please check your system BIOS in the CMOS Setup or contact your
computer manufacturer for assistance.
Some older PC models support only nibble mode. Generally, newer
models support both nibble and byte modes.
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
127
The Machine Connect Failure or Bi-directional
Communication Error
Recently, some printers have included a function to show the printer
status on the PC display. Such printers use the bi-directional
communication parallel port between the printer and the PC. Our
machine also has a bi-directional parallel port function. If you install two
or more different bi-directional device drivers into Windows®, they
might conflict with each other and cause some problems.
Please make sure you have installed the machine driver by running
SETUP.EXE from your CD-ROM drive, as instructed on the CD-ROM
label. The bi-directional communication may be disabled when the driver
is installed from Add menu in “Printers” of Control Panel. Please restart
Windows® after installing the drivers.
Remove the conflicting situation caused by one of the following printer
drivers. Review the following sections that apply to any additional
printer drivers you may have installed into your Windows® software.
Brother HL-6/6V/10h/630series/660series/960/1260/WL-660
HP LaserJet series II, IID, IIP, IIP+, III, IIID, IIIP or IV Plus
NEC SuperScript 610/660
EPSON ActionLaser 1100/1400
LexMark WinWriter 200
Brother HL-6/6V/10h/630series/660series/960/1260/
WL-660:
The Resource Manager for the machine may not work if the printer
driver for the above models is installed after the installation of the
machine printer driver.
In this case, please install the machine printer driver again or copy BI-
DI.386 from the CD-ROM to the Windows/System directory. (NOTE:
BI-DI.386 on Disk 1 is not compressed.)
HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP:
If Microsoft Windows® Printing System for above models are used, you
have to modify the “win.ini” file which is in the Windows directory to
turn the printer’s bi-directional function off.
We recommend you take a back-up before you modify the WIN.INI or
SYSTEM.INI, just in case.
C H A P T E R F I F T E E N
128
Open the file “win.ini” by using the “Notepad” application. You can find
the following statement in the [spooler] section.
[spooler]
QP.LPT1 = wpsljqp.dll
To disable this function, put a semicolon at the start of the sentence as
follows;
[spooler]
;QP.LPT1 = wpsljqp.dll
Then, open the file “system.ini” by using the “Notepad” application. You
can find the following statement in the [386Enh] section.
[386Enh]
device=wpsljvpd.386
WPSLPT1=1
To disable this function, put a semicolon at the start of the sentences as
follows;
;device=wpsljvpd.386
;WPSLPT1=1
You must restart Windows® to make these modification effective.
The modification disables the printer status reporting on your PC,
however, you will be able to use the machine with no further problems.
HP LaserJet 4 Plus:
Please uninstall the Main Status windows by double clicking the Un-
install Status windows in HP LaserJet group.
NEC SuperScript 610/660:
Please remove the NEC SuperScript driver by having NECDELET.EXE
file in Disk 1 that is included with NEC printers.
EPSON ActionLaser 1100 / 1400:
Please remove the EPSON Action Laser 1100/1400 driver by having
EPDELETE.EXE file in Windows® Printer Driver for these models run.
LexmarkWinWriter 200:
You have to modify the “win.ini” and “system.ini” files, which are in the
Windows® directory to turn the printer’s bi-directional function off.
We recommend you take a back-up of WIN.INI and SYSTEM.INI before
you modify them.
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
129
Open the file “win.ini” by using the “Notepad” application. You can find
the following statement in the [windows] section.
[windows]
run=C:/WINDOWS/SYSTEM/WPSIOMON
To disable this function, put a semicolon at the start of the sentence as
follows;
[windows]
;run=C:/WINDOWS/SYSTEM/WPSIOMON
Also, you can find the following statement in the [spooler] section.
[spooler]
QP.LPT1=wpslbq.dll
To disable this function, put a semicolon at the start of the sentence as
follows;
[spooler]
;QP.LPT1=wpslbq.dll
Then, open the file “system.ini” by using the “Notepad” application. You
can find the following statement in the [386Enh] section.
[386Enh]
device=wpscomd.386
device=wpsljvpd.386
WPSLPT1=1
To disable the function, put a semicolon at the start of the sentences as
follows;
[386Enh]
;device=wpscomd.386
;device=wpsljvpd.386
;WPSLPT1=1
You must restart Windows® to make these modification effective.
The modification disables the printer status reporting on your PC,
however, you will be able to use the machine with no further problems.
Graphics orText is Missing when the Document is
Printed
This could be caused by your Display Driver software. Contact your
reseller and inquire about the latest Display Driver software. Another
solution is to change your Windows® Setup Display selection from the
current selection to the standard VGA or SVGA selection; contact your
reseller or Microsoft Support if you need help modifying your Windows®
Display selection or installing new Display Driver software.
C H A P T E R F I F T E E N
130
Packing and Shipping the MFC
Whenever you transport the MFC, use the packing materials that came with
your MFC. If you do not pack the MFC correctly, you could void your
warranty.
Unplug the MFC from telephone wall socket.
Unplug the MFC from the AC outlet.
Lock the scanner lock lever.
1
2
3
The blue scanner lock lever is on the left side of the MFC. Press it
backward to lock it.
Scanner Lock Lever
Lock
Unlock
Damage caused to your MFC by failure to lock the scanner lock lever
before moving and shipping will void your warranty.
Open the front cover.
4
Remove the drum unit assembly.
5
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
131
WARNING
Remove the drum unit and toner cartridge assembly. Leave the toner
cartridge installed in the drum unit.
Place the drum unit and toner cartridge assembly into the plastic bag
and seal the bag completely.
6
Close the front cover. Put the front output bin extension into position.
7
C H A P T E R F I F T E E N
132
Wrap the machine in the plastic bag and place it in the original
carton with the original packing material.
8
Place documents (manual and printed material) and the cables, drum
unit and toner cartridge assembly into the carton as shown below.
9
Close the carton and tape it shut.
10
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
133
Regular Maintenance
Cleaning the Scanner
Unplug the MFC and lift the document cover. Clean the glass platten and
white film with methylated sprit on a lint-free cloth.
White Film
Document
Cover
Glass
Platten
Lift the ADF unit. Clean the white roller, and the glass strip under the
roller with methylated sprit on a lint-free cloth. If the screen still displays
a scanner error, please contact your Brother dealer for service.
White Roller
Glass Strip
ADF Unit
C H A P T E R F I F T E E N
134
Cleaning the Printer
WARNING
■ Do not use isopropyl alcohol to remove dirt from the control panel. It
may cause a crack on the panel.
■ Do not use isopropyl alcohol to clean the scanner window.
■ Do not touch the scanner window with your finger.
■ Handle the drum unit carefully as it contains toner. If toner scatters
and your hands or clothes get dirty, immediately wipe or wash it off
with cold water.
Open the front cover.
1
Remove the drum unit assembly.
2
WARNING
After you have used the machine, some internal parts of the machine are
extremely HOT! When you open the top cover of the machine, never
touch the shaded parts shown in the diagram below.
HOT!
Front view
Gently clean the scanner window with a clean soft dry cloth. Do not
use isopropyl alcohol.
3
Scanner Window
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
135
Cleaning the Drum Unit
We recommend you place the drum unit on a drop cloth or large piece of
disposable paper to avoid spilling and scattering toner.
Clean the primary corona wire inside the drum unit by gently sliding
the tab from right to left several times.
1
Return the tab to the home position (▼ mark position) before
reinstalling the drum unit.
2
Corona Wire
Tab
Home Position (
)
CAUTION
If you do not position the tab at the home position, printed pages may
have vertical stripes.
Install the drum unit into the machine.
3
See the section “Replacing the Drum Unit” in this chapter.
Close the front cover.
4
Plug in the power cord.
5
C H A P T E R F I F T E E N
136
Replacing theToner Cartridge
The machine can print up to 6,000 pages using a high yield toner
cartridge (TN-6600). When the toner cartridge is running low, the
display shows CHNGE TONER. The machine is supplied with a
standard toner cartridge (TN-6300) that must be replaced after
approximately 3,000 pages. Actual page count will vary depending on
your average document type.
It is a good idea to keep a new toner cartridge ready for use when you
see the toner low warning.
Discard the used toner cartridge according to local regulations. If you are
not sure of them, consult with Brother dealer for service. Be sure to seal
the toner cartridge tightly so toner powder does not spill out of the
cartridge. When discarding used toner cartridges, keep them separate
from domestic garbage.
It is recommended that you clean the machine when you replace the
toner.
Toner Empty Indicator
When the toner cartridge is running low, the display shows CHANGE
TONER and the Toner Empty LED on the control panel flashes on and
off to indicate the toner is low.
Toner Empty Icon
Display
The Toner Empty LED light stays on and the display show TONER
EMPTY to indicate that the toner is empty. Once this indication appears,
your machine will not resume printing until you have installed a new
toner cartridge.
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
137
Steps for ReplacingToner Cartridge
WARNING
After you have just used the machine, some internal parts of the machine
will be extremely HOT! So, never touch the shaded parts shown in the
illustration below.
HOT!
Front view
Open the front cover and pull out the drum unit.
1
Place the drum unit on a drop cloth or large piece of disposable paper
to avoid spilling and scattering the toner.
Hold down the lock lever on the right and pull the toner cartridge out
of the drum unit assembly.
2
Lock Lever
C H A P T E R F I F T E E N
138
WARNING
Handle the toner cartridge carefully. If toner scatters on your hands or
clothes, immediately wipe it off or wash it with cold water.
Unpack the new toner cartridge. Place the used toner cartridge into
the aluminium bag and discard it according to local regulations.
3
WARNING
■ Wait to unpack the toner cartridge until immediately before you
install it into the machine. If a toner cartridge is left unpacked for a
long period of time, the toner life is shortened.
■ You should use only a genuine Brother toner cartridge (TN-6300/
TN-6600 series), which is specially formulated to ensure top print
quality. Using another brand of toner cartridge may void your
machine’s warranty.
Gently rock the toner cartridge from side to side five or six times.
4
Remove the protective cover.
5
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
139
Install the new toner cartridge into the drum unit until it clicks into
place.
6
Drum Unit
Toner Cartridge
Clean the primary corona wire inside the drum unit by gently
sliding the blue tab from right to left several times. Return the blue
tab to the home position before reinstalling the drum unit assembly.
7
Corona Wire
Tab
Home Position (
)
Reinstall the drum unit into the machine and close the front cover.
8
C H A P T E R F I F T E E N
140
Drum Life Considerations forYour Brother
Fax Machine
Your Brother fax machine uses a drum and toner assembly for document
printing. The toner life is directly dependent upon the amount of black
printing on the printed pages. The drum will last for 77 hours of
continuous printing time, which in normal use will be up to 20,000 A4
sized pages. Maintaining quality print during this period will depend on
factors such as the number of pages printed per day, time between print
jobs (and/or fax receptions), the quality of the printing paper and the
environment in which the machine is used.
The drum unit (DR-6000) is a consumable and to maintain an acceptable
printing quality it should be replaced at the end of it’s 20,000 A4 page or
77 hours life. Printing quality is a subjective issue and the drum should
be replaced at a time when the printing quality becomes unacceptable to
the user in relation to the documents being printed. The print quality will
deteriorate over time and replacing the drum will return the printing
quality to its optimum level. In order to maintain optimum print quality,
we also recommend that the drum is replaced after 18 months service.
To assist you, the machine will advise when approximately 5-15% of the
drum life remains by showing the message “CHANGE DRUM SOON”
on the display.
This indication takes the number of pages printed and the total printing
time into consideration. When the message appears we advise that a new
drum be obtained for replacement at a convenient future time.
Press Menu, 1, 0, 2.
1
2
The following indication appears on the LCD for 5 sec, and the
display returns automatically to MISCELLANEOUS menu.
DRUM LIFE
REMAINING: ###%
Press Stop to exit.
3
We emphasise that even if the drum life remaining indicates 0%, you
only need to replace the drum if the print quality is unacceptable. By
using a drum past the 0% indication no damage will be caused to the
machine and whilst the print quality remains acceptable then the drum
may be used beyond its designed life.
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
141
The Page Counter shows the total number of pages that has been printed
by the fax machine.
Press Menu, 1, 0, 1.
1
2
The following indication appears on the LCD for 5 sec, and the
display returns automatically to MISCELLANEOUS menu.
PAGE COUNTER
####
Press Stop to exit.
3
Replacing the Drum Unit
The machine uses a drum unit to create the print images on paper. If the
screen displays CHANGE DRUM SOON, the drum unit is nearly at the
end of its life. Prepare a new drum unit to replace the current one. You
may need to order one from your Brother dealer.
Even if the display shows CHANGE DRUM SOON, you may be able
to continue to print without replacing the drum unit for a while.
However, if there is a noticeable deterioration in the output print quality
even before CHANGE DRUM SOON is shown, then the drum unit
should be replaced. You should clean the machine when you replace the
drum unit.
WARNING
After you have just used the machine, some internal parts of the machine
are extremely HOT! So please be careful.
HOT!
Front view
C H A P T E R F I F T E E N
142
Follow these steps to replace the drum unit:
Open the front cover.
1
2
Remove the old drum unit. Place the drum unit on a drop cloth or
large piece of disposable paper to avoid spilling and scattering the
toner.
Pull the toner cartridge out of the drum unit assembly while holding
down the lock lever with your right hand. For more information, see
“Replacing the Toner Cartridge” in this chapter.
3
Lock Lever
Discard the used drum unit according to local regulations. Be sure to seal
the drum unit tightly so toner powder does not spill out of the unit. When
discarding used drum units, keep them separate from domestic rubbish.
Unpack the new drum unit immediately before installing it. Place the
old drum unit into the aluminium bag and discard it according to
local regulations.
4
If an unpacked drum unit is subjected to excessive direct sunlight or
room light, the unit may be damaged.
■ Handle the toner cartridge and the drum unit carefully because they
contain toner. If toner scatters and your hands or clothes get dirty,
immediately wipe or wash with cold water.
■ Do not touch the scanner window with your finger.
T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
143
Reinstall the toner cartridge into the new drum unit. For more
information, see “Replacing the Toner Cartridge” in this chapter.
5
Reinstall the new drum unit, keeping the front cover open.
6
7
Press Clear.
REPLACE DRUM?
1.YES 2.NO
Press 1 and when the display shows ACCEPTED, and close the
front cover.
8
Caution
If toner scatters and your hands or clothes get dirty, immediately wipe off
or wash with cold water.
C H A P T E R F I F T E E N
144
145
C H A P T E R S I X T E E N
Specifications
16
Fax Specifications
Compatibility
Coding system
Modem speed
Document input width
Document input length
Scanning/Printing width
Paper Cassette
ADF
ITU-T Group 3
MH/MR/MMR/JBIG
14400/12000/9600/7200/4800/2400; Automatic Fallback
147 mm to 216 mm (ADF)
127 mm to 356 mm (ADF)
208 mm
250 Sheets (75 g/m2)
50 Sheets (75 g/m2)
64 levels
Max. 216 (Scanner)
Max. 297 (Scanner)
Grey scale
Display
LCD, 16 characters x 2
Polling types
Standard, Secure, Delayed, Sequential
Automatic/Light/Dark (manual setting)
• Horizontal 8 dot/mm
Contrast control
Resolution
• Vertical Standard––3.85 line/mm
Fine, Photo––7.7 line/mm
Superfine, Photo (copy)––15.4 line/mm
Memory Capacity
One Touch Dial
Speed Dial
2MB (up to 150 pages)*
16 x 2 stations
100 stations
Automatic redial
4 times at 2 minute intervals (for UK)
3 times at 2 minute intervals (for IRE)
Auto answer
1, 2, 3 or 4 rings (for UK)
2, 3 or 4 rings (for IRE)
Communication source
Public switched telephone network
* “Pages” refers to the “ITU-T Chart”. Specifications and printed materials are subject to
change for improvement without prior notice.
C H A P T E R S I X T E E N
146
Printer Specifications
Emulation
Brother Printing System for Windows®, emulation mode of
HP LaserJet IIP (PCL level 4)
Printer Driver
Windows® 95, 98 and Windows NT® Workstation Version
4.0 driver supporting Brother Native Compression mode
and bi-directional capability
Interface
Bi-directional parallel cable (IEEE-1284)
USB (Universal Serial Bus) Interface Using Windows® 98
Only
Memory
8 MB
Printer Method
Resolution
Electrophotography by semiconductor laser beam scanning
600 dots/inch
Print Quality
Normal printing mode
Economy printing mode (saves up to 50% of the normal
toner usage)
Print Speed
Print Media
12 pages/minute (when loading letter size or A4 paper from
the multi-purpose paper cassette)
Toner cartridge:
Life Expectancy:
Up to 6,000 pages/high yield toner cartridges
(TN-6600)
Up to 3,000 pages/standard toner cartridges
(TN-6300)
(when printing A4 or letter size paper at 5% print coverage)
Toner life expectancy will vary depending on the type of
average print job.
Drum Unit:
Life Expectancy: Up to 20,000 pages
77 hours of continuous printing.
There are many factors that determine the actual drum life,
such as temperature, humidity, type of paper and toner that
you use, the number of pages per print job, etc.
TrueType Fonts on CD-ROM TrueType-compatible soft-fonts for Windows® on the
supplied CD-ROM
S P E C I F I C A T I O N S
147
Electrical and Environment
Temperature
(Allowable) 10 - 32.5° C (50 - 90.5° F)
(Storage) 0 - 40° C (32 - 104° F)
Warm-Up
First Print
Max. 45 seconds at 23° C (73.4° F)
15 seconds (when loading A4 size paper for the paper
cassette)
Power Source
220 ~ 240V AC 50/60Hz
Power Consumption
Average Operating (Copying): 330 W
Peak:
Sleep:
Stand by:
850W (25° C)
14 W or less
60 W or less
Noise
Operating: 50 dB A or less
Stand by: 39 dB A or less
Humidity
Operating: 20 to 80% (without condensation)
Storage: 20 to 80% (without condensation)
Dimensions
Weight
492 x 442 x 429 mm/(19.4 x 17.4 x 16.8 inches)
17 kg/(35.2 lbs)
Specifications are subject to change for improvement without prior notice.
C H A P T E R S I X T E E N
148
Parallel Interface Specifications
Interface Connector
Printer Side: Amphenol FCN-685J036-L/X or equivalent
A shielded cable should be used.
Pin Assignment
Pin No.
Signal
Direction
Pin No.
Signal
Direction
1
2
DATA STROBE
DATA 1
DTAT 2
DATA 3
DATA 4
DATA 5
DATA 6
DATA 7
DATA 8
ACKNLG
BUSY
Input
Input
Input
Input
Input
Input
Input
Input
Input
Output
Output
Output
Output
Input
-
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
INPUT PRIME
FAULT
-
-
3
-
4
-
5
-
6
-
7
-
8
-
9
-
10
11
12
13
14
15
16
17
18
-
-
PE
-
SLCT
Input
AUTO FEED
N.C.
Output
N.C.
-
0V (S.G.)
0V (S.G.)
+5V
-
N.C.
-
-
-
N.C.
-
SLCT IN
Input
Resident Fonts
The following bitmapped fonts are resident in the machine.
Brougham 10 (12 point)
upright/normal
upright/bold
italic/normal
italic/bold
S P E C I F I C A T I O N S
149
Brougham 12 (10 point)
upright/normal
upright/bold
italic/normal
italic/bold
Letter Gothic 16.66 (8.5 point)
upright/normal
upright/bold
italic/normal
italic/bold
(Portrait and Landscape are available for the above.)
Symbol Sets/Character Sets
*HP mode
• ISO14 JIS ASCII
• ISO57 Chinese
• ISO11 Swedish
• HP Spanish
• ISO17 Spanish
• ISO10 Swedish
• ISO16 Portuguese
• ISO84 Portuguese
• ISO85 Spanish
• PC-8
• Roman 8
• ISO Latin 1
(ECMA-94)
• ISO60 Norwegian 1
• ISO61 Norwegian 2
• ISO4 UK
• ISO25 French
• ISO69 French
• HP German
• ISO21 German
• ISO15 Italian
• ISO6 ASCII
• Legal
• PC-8 D/N
• PC-8 Turkish
• PC-850
• PC-852
• ISO2 IRV
• PC-860
• PC-863
• PC-865
If you want to know which characters are in each symbol/character set,
print the CHARSETS.PRN file from “The Print Form” option in the
Direct Access Menu of the Remote Printer Console Program.
C H A P T E R S I X T E E N
150
The following table shows characters available only in the corresponding
character set. The numbers at the top of the table are code values with
which characters are to be replaced in the Roman 8 character set. For
other characters, see character set of Roman 8.
151
Glossary
ADF (Automatic Document Feeder Capacity) Refers to the number of
pages that can be placed in the document feeder and fed one at a time
automatically.
Automatic Fax Transmission Sending a fax.
Automatic Redial A feature that enables your fax machine to redial the
last fax number if the original fax did not go through because the line
was busy.
Backup Print Sets your MFC to print a copy of faxes that are received
and stored in memory.
Beeper The sound the keys make when they are pressed, an error occurs
or a document has been received or transmitted.
Beeper Volume Volume setting for the beep when you press a key or
make an error.
Brightness Changing the Brightness makes the whole image lighter or
darker.
Broadcasting The ability to send the same fax message to more than
one location.
Cancel Job Cancels a programmed job, like Delayed Fax or Polling.
CNG tones The special tones (beeps) sent by fax machines during
automatic transmission to tell the receiving machine that they are
from a fax machine.
COMM. ERROR (Communication error) An error during fax
sending or receiving, usually caused by line noise or static.
Coding Method Method of coding the information contained in a
document. All fax machines must use a minimum standard of
Modified Huffman (MH). Your fax machine is capable of greater
compression method, Modified Read (MR) and Modified Modified
Read (MMR), if the receiving machine has the same capability.
Compatibility Group The ability of one fax unit to communicate with
another. Compatibility is assured between ITU-T Group.
Contrast Setting to compensate for dark or light documents, by
lightening dark documents or darkening light documents.
G L O S S A R Y
152
Cover Page Prints a page at the other party’s machine, that contains the
sender and recipient’s name and fax number, number of pages and
comment. You can generate an electronic cover page at the other end
with pre-programmed information from memory or you can print a
sample cover page to fax with your document.
Cover Page Message The comment that is on the Cover Page. This is a
programmable feature.
Delayed Transmission Sends your fax at a later time that day.
Drum unit A printing device for your machine.
Dual Access Your machine can scan outgoing faxes or scheduled jobs
into memory at the same time it is sending a fax or receiving or
printing an incoming fax.
ECM (Error Correction Mode) Detects errors during fax transmission
and automatically resends the parts of the document that had errors.
Electronic Cover Page A preprogrammed cover page that is transmitted
from the fax machine’s memory, eliminating the need for making up
cover pages manually.
Extension Phone A telephone on the fax number that is plugged into a
separate wall jack.
External Phone (For UK) A TAD (telephone answering device) or
telephone that is plugged into the socket on the telephone line cord
of your MFC.
External Phone (For IRE) A TAD (telephone answering device) or
telephone that is plugged into the EXT jack of your MFC.
Fax Forwarding Sends a fax received in memory to another
preprogrammed fax number.
Fax Storage You can store faxes in memory for remote retrieval.
Fax tones The signals sent by sending and receiving fax machines while
communicating information.
Fine Mode Resolution is 196 x 203 dpi. It is used for small print and
graphs.
Function Mode The programming mode for changing the setting of
your MFC.
Grey scale The shades of grey available for copying and faxing
photographs.
Group number A combination of One Touch and/or Speed Dial
numbers that are stored on a One Touch Dial key for Broadcasting.
Journal Lists information about the last 50 incoming and outgoing
faxes. TX means Transmit. RX means Receive.
G L O S S A R Y
153
Journal Period The preprogrammed time period between automatically
printed Journal Reports. You can print Journal on demand without
interrupting this cycle.
LCD (Liquid crystal display) The display screen on the MFC that
shows interactive messages during On-Screen Programming and
defaults to the date and time when the machine is idle.
Memory Status List Shows how much memory is being used, how
much is left, and the type of messages in memory.
Memory usage Instructs the MFC how to allocate the memory.
One Touch Dial Keys on the MFC control panel where you can store
numbers for easy dialling. You must use a separate key for each
number.
Out of Paper Reception Receives faxes into the MFC’s memory when
the machine is out of paper.
Overseas Mode Makes temporary changes to the fax tones to
accommodate noise and static on overseas phone lines.
Pause Allows you to place a 3.5 second delay in the dialling sequence
stored on One Touch and Speed Dial numbers.
Photo Mode A resolution setting that uses varying shades of grey for
the best representation of photographs.
Polling The process of a fax machine calling another fax machine to
retrieve waiting fax messages.
Pulse A form of dialling on a telephone line.
Print reduction reduces the size of incoming faxes.
Quick-Dial List A listing of names and numbers stored in One Touch
and Speed Dial memory, in numerical order.
Real Time transmission When memory is full, you can send documents
in real time.
Remaining Jobs You can check which jobs are waiting in memory and
cancel jobs individually.
Remote activation allows you to transfer a fax call, answered at an
external or extension phone, to the MFC.
Remote retrieval access The ability to access your MFC remotely from
a touch tone phone.
Remote retrieval access code The four-digit code that allows you to
call and access your MFC to retrieve fax messages or change fax
storage settings.
Resolution The number of vertical and horizontal lines per inch. See:
Standard, Fine, Super Fine, Photo.
G L O S S A R Y
154
Ring Delay The number of telephone rings before the MFC answers a
call in Fax mode.
Ring Volume Volume setting for the fax machine’s ring.
Scanning The process of sending an electronic image of an original
paper document into your computer.
Speaker Volume You can set the volume of the MFC speaker.
Speed dial A preprogrammed number for easy dialling. You must press
the Speed dial key and then two digit code to start the dialling
process.
Standard resolution 98 x 203 dpi. It is used for regular size text and
quickest transmission.
Station ID The stored information that appears on the top of faxed
pages. It includes the sender’s name and fax number.
Super fine resolution 392 x 203 dpi. Best for very small print and line
art.
System Setup List A printed report that shows the current setting of
your machine.
Tel-Index An electronic, alphabetical listing of stored One Touch, Speed
Dial and Group numbers.
Temporary Settings You can select certain options for each fax
transmission without changing the default settings.
Timer A feature that lets you program a fax to go out at a certain time,
such as Delayed Fax or Delayed Polling Receive.
Tone A form of dialling on the telephone line used for Touch Tone
telephones.
Toner cartridge An accessory that holds toner for the drum unit on
Brother laser models.
Toner Saver A process that causes less toner to be affixed to the page to
extend the life of the toner assembly. This will make the receiving
document significantly lighter.
Transmission The process of sending documents over the phone lines
from your MFC to the receiving fax machine.
True Type fonts The fonts that are used in the Windows® operating
systems. If you install the Brother True Type Fonts, more types of
fonts will be available for Windows® applications.
Xmit Report (Transmission Report) A listing of each transmission,
showing caller ID, date, time, and number of pages.
155
Index
A
Copy (SORT, 4in1, 2in1 or Poster)) ......... 81
Copy Options ............................................ 80
Cover page ................................................ 40
ADF (Automatic Document Feeder) ........ 36
Answer Mode ........................................... 48
Assembly .................................................. 10
Automatic Transmission ........................... 39
D
Date and Time........................................... 25
Default Setting (Restoring)) ................... 106
Delayed Transmission .............................. 43
Dialling Options ....................................... 63
Difficulties .............................................. 121
Document Jam .........................................117
Drum Unit (Replacing) ........................... 141
Dual Access .............................................. 39
B
Beeper Volume ......................................... 29
Bi-directional Parallel Interface ............. 100
Bi-directional parallel interface cable ...... 94
Broadcasting ............................................. 65
Broadcasting (Set Up Groups).................. 61
BT Call Sign ............................................. 53
C
E
Cancelling a Scheduled Job in Memory ... 46
Chain Dialling .......................................... 64
CHECK SCAN LOCK ........................9, 115
Checking Job Status ................................. 45
Clock Change ........................................... 30
Computer Requirements ........................... 84
Connection (External Telephone) ............. 18
Connection (Power cord).......................... 14
Connection (Telephone Answering Device) .
.................................................................. 17
Connection (telephone line cord) ............. 14
Connections ................................................ 7
Contrast..................................................... 38
Control Panel .............................................. 4
Copies ....................................................... 77
Copy (Contrast) ........................................ 80
Copy (Document Type) ............................ 80
Copy (Enlage/Reduce).............................. 81
Copy (Multiple) ........................................ 78
ECM (Error Correction Mode) ................... 3
Entering Text ............................................ 28
Error Messages ........................................115
EXT.TEL/TAD ................................... 47, 70
Extension Telephones ............................... 16
External Telephone Answering Device
(TAD) ..................................................... 17
F
FAX .......................................................... 47
Fax (Receiving) ........................................ 47
Fax (Sending) ........................................... 35
Fax Detect................................................. 48
Fax Forwarding ........................................ 68
Fax Redial................................................. 64
Fax Storage ............................................... 67
FF/Cont Key ........................................... 105
Function Mode.......................................... 19
Function Selection Table .......................... 20
I N D E X
156
G
O
Glossary .................................................. 151
grey scale ................................................ 152
On-Screen Programming .......................... 19
On/Off Line Key..................................... 105
One Touch Dial (Changing) ..................... 61
One Touch Dial (Storing) ......................... 59
One Touch Dialling .................................. 63
Optional Accessories .............................. 109
Optional Paper Tray.................................110
ORDER FORM ........................................ 73
Outgoing Message (External TAD) .......... 18
Overseas Mode ......................................... 43
H
Hexadecimal ........................................... 106
I
Internal Font List .................................... 106
J
JOURNAL ................................................ 73
P
L
PABX ........................................................ 29
Packing and Shipping ............................. 130
Packing List ................................................ 7
Paper ....................................................... 107
Paper Cassette......................................... 100
Pause ......................................................... 63
PC Interface Mode.................................... 57
Polling (Receiving)................................... 54
Polling (Transmit)..................................... 44
Power Save ............................................... 30
Print Configuration List.......................... 106
Print Density ............................................. 50
Print Priority Key ................................... 105
Printer ....................................................... 99
Printer Jam ...............................................118
Printing (Fax in Memory)......................... 52
Loading Paper............................................11
Lower Tray ............................................... 51
M
MACHINE ERROR AF (or AE) ................ 9
Maintenance ........................................... 133
MANUAL................................................. 47
Manual Feed Slot.............................. 13, 101
Memory Board........................................ 109
Memory Full Message .............................. 79
Memory Security ...................................... 31
Memory Status List .................................. 71
Memory Storage ....................................... 31
MS-DOS® ................................................ 97
Multi-Line Connections (PABXs) ............ 15
Multi-purpose Paper ..................................11
Multiple Resolution Transmission............ 44
N
Network (LAN) Board ............................110
I N D E X
157
R
T
Real Time Transmission ........................... 39
Reception into Memory ............................ 49
Reduced Incoming Document .................. 49
Remote Access Code ................................ 69
Remote Access Code (Changing))............ 68
Remote Activation Code........................... 51
Remote Commands .................................. 69
Remote Fax Options ................................. 67
Remote Retrieval ...................................... 69
Reports...................................................... 73
Resolution ................................................. 38
Ring Delay ................................................ 48
Ring Volume ............................................. 31
Ringer Equivalence Number (REN)......... 15
Telephone Index ....................................... 63
Test/Reset Key ........................................ 105
Timer ........................................................ 43
Tone/Pulse ................................................ 25
Toner Cartridge (Replacing) ................... 136
Toner Save ................................................ 50
Two-Sided Printing................................. 101
U
USB Cable ................................................ 85
X
XMIT REPORT ........................................ 73
S
Scan Fax ................................................... 37
scanner lock lever ....................................... 9
Simultaneous Printing/Faxing ................ 104
Sleep Mode ............................................... 30
Software/Drivers....................................... 93
Speaker Volume ........................................ 31
Special Characters .................................... 28
Specifications ......................................... 145
Speed Dial (Changing) ............................. 61
Speed Dial (Storing) ................................. 60
Speed Dialling .......................................... 63
Station ID.................................................. 26
Storing Telephone Numbers ..................... 59
I N D E X
158
159
Accessory List
Model Name
TN-6300
TN-6600
DR-6000
ME-2050
ME-4050
ME-8000
ME-16000
LT-400
Description
Laser Fax Toner
Laser Fax Toner
Laser Fax Drum
2MB memory Board
4MB memory Board
8MB memory Board
16MB memory Board
Optional Paper Tray
Network (LAN) Board
NC-8000
Change Answer Mode
Press 9 8
then for EXT.TEL/TAD, press 1.
Fax, press 2.
REMOTE CONTROL ACCESS CARD
Using Remote Access Code
Dial your machine phone number from a
touch tone phone.
Enter your Remote Control Access Code
(159 ) after the beep.
1
2
3
Exit Remote Operation
Press 9 0.
Change Remote Access Code
Your machine signals the kinds of messages
received:
Press Menu, 1, 7, 3.
Enter the 3-digit number. The cannot be
used.
1
2
1 long beep — Fax message(s)
No beeps — no messages
After 2 short beeps, enter a command.
Press 9 0 to reset your machine when you
finish.
4
5
Press Set.
Press Stop to exit.
3
4
Hang up.
6
4
1
160
Retrieve a Fax
Press 9 6
then to Print a Memory Status List press 1,
then enter the number of remote fax
machine, and then # #. After the beep,
hang up and wait.
Remote Commands
Change Fax Forwarding Setting
Press 9 5
then to Turn feature off press 1.
Enter Fax Forwarding press 2.
Program Fax Forward Number press
4. Enter the new number of the remote
fax machine where you want your fax
message forwarded and then press # #.
Press 9 6 1 after two short beeps, then
enter the number of remote fax
machine, and then # # to retrieve
Memory Status List.
Retrieve all faxes press 2, then enter the
number of remote fax machine, and
then # #. After the beep, hang up and
wait.
Erase all fax messages press 3.
Check the Receiving Status
Press 9 7 1.
Turn Fax Storage on press 6.
Turn Fax Storage off press 7.
1 long beep — Fax message(s)
3 short beeps — no messages
2
3
Declaration of Conformity
We Brother International Europe Ltd.
Brother House,
1, Tame Street,
Audenshaw,
Manchester, M34 5JE
United Kingdom
declare that this product is in conformity with the following normative
documents:
Safety: IEC 60950 2nd Edition, 1991 + Amd. 1, 1992 + And. 2,
1993 + Amd. 3, 1995 + Amd. 4, 1996.
A3:1995 and A4:1997
EMC: EN55022:1998
EN55024:1998
. .
EN61000 3 2
. .
EN61000 3 3
following the provisions of the Low Voltage Directive 73/23/EEC and the
Electromagnetic Compatibility Directive 89/336/EEC (as amended by 91/
263/EEC and 92/31/EEC)
®
This machine is approved for use in the country of purchase only, local
Brother companies or their dealers will only support fax machines purchased
in their own countries.
UK/IRE
LE1397004
Printed in China
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