USER’S GUIDE
MFC-795CW
Version 0
USA/CAN
Brother numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
Register your product
By registering your product with Brother International Corporation, you will be recorded as the
original owner of the product. Your registration with Brother:
„ may serve as confirmation of the purchase date of your product should you lose your receipt;
„ may support an insurance claim by you in the event of product loss covered by insurance; and,
„ will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet or, for your
convenience and most efficient way to register your new product, register on-line at
FAQs (frequently asked questions)
The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function
Center needs. You can download the latest software documents and utilities, read FAQs and
troubleshooting tips, and learn how to get the most from your Brother product.
Note
• You can check here for Brother driver updates.
• To keep your machine performance up to date, check here for the latest firmware upgrade (for
Windows® only).
For Customer Service
In USA:
1-877-BROTHER (1-877-276-8437)
1-901-379-1215 (fax)
1-877-BROTHER
In Canada:
(514) 685-4898 (fax)
Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437).
Service Center Locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER.
i
Ordering accessories and supplies
For best quality results use only genuine Brother accessories, which are available at most Brother
retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover,
or American Express credit card, you can order accessories directly from Brother. (You can visit
us online for a complete selection of the Brother accessories and supplies that are available for
purchase.)
Note
In Canada only Visa and MasterCard are accepted.
In USA:
1-877-552-MALL (1-877-552-6255)
1-800-947-1445 (fax)
In Canada:
1-877-BROTHER
Description
Item
LC61BK (Prints approx. 450 pages) 1
LC61C (Prints approx. 325 pages) 1
LC61M (Prints approx. 325 pages) 1
LC61Y (Prints approx. 325 pages) 1
Ink Cartridge Standard <black>
Ink Cartridge <cyan> (blue)
Ink Cartridge <magenta> (red)
Ink Cartridge <yellow>
Premium Plus Glossy Finish Photo Paper
(Letter size / 20 sheets)
(4"×6" size / 20 sheets)
Matte Finish Inkjet Paper
(Letter size / 25 sheets)
Plain Finish Inkjet Paper
(Letter size / 100 sheets)
Telephone Line Cord
BP71GLTR
BP71GP
BP60ML (USA only)
BP60PL100 (USA only)
LG3077001 (USA only)
User's Guide
LX1556001 (English for USA and Canada)
LX1556002 (French for Canada)
1
ii
Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS
(COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S
LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF
ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE
ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION
MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE
SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
iii
Brother® One-Year Limited Warranty and Replacement Service
(USA Only)
Who is covered:
3 Damage caused by another device or
software used with this Product (including
but not limited to damage resulting from
„ This limited warranty (“warranty”) is given
only to the original end-user/retail
purchaser (referred to in this warranty as
“Original Purchaser”) of the accompanying
product, consumables and accessories
(collectively referred to in this warranty as
“this Product”).
„ If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was used
(including but not limited to floor models or
refurbished product), prior to your
purchase you are not the Original
Purchaser and the product that you
purchased is not covered by this warranty.
use of non Brother®-brand parts and
Consumable and Accessory Items);
4 Consumable and Accessory Items that
expired in accordance with a rated life;
5 Problems arising from other than defects in
materials or workmanship; and,
6 Normal Periodic Maintenance Items, such
as Paper Feeding Kit, Fuser and Laser
Units.
This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted warranty
repair without authorization from Brother
and/or alteration/removal of the serial
number).
What is covered:
„ This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to print heads, toner,
drums, ink cartridges, print cartridges,
cordless handset battery, refill ribbons,
therma PLUS paper and thermal paper.
What to do if you think your Product is
eligible for warranty service:
Report your issue to either our Customer
Service Hotline at 1-877-BROTHER (1-877-
276-8437) or to a Brother Authorized Service
Center within the applicable warranty
period. Supply Brother or the Brother
Authorized Service Center with a copy of your
dated bill of sale showing that this Product was
purchased within the U.S. For the name of
local Brother Authorized Service Center(s),
call 1-877-BROTHER (1-877-276-8437) or
„ Except as otherwise provided herein,
Brother warrants that the Machine and the
accompanying
Consumable
and
Accessory Items will be free from defects in
materials and workmanship, when used
under normal conditions.
„ This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).
What Brother will ask you to do:
After contacting Brother or a Brother
Authorized Service Center, you may be
required to deliver (by hand if you prefer) or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
You are responsible for the cost of
shipping, packing product, and insurance
(if you desire). You are also responsible for
loss or damage to this Product in shipping.
What is the length of the Warranty Periods:
„ Machines: one year from the original
purchase date.
„ Accompanying
Consumable
and
Accessory Items: 90 days from the original
purchase date or the rated life of
consumable, whichever comes first.
What Brother will do:
If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and if you first reported the problem
to Brother or an Authorized Service Center
within the applicable warranty period, Brother
or its Authorized Service Center will repair or
replace the Machine and/or accompanying
Consumable and Accessory Items at no
charge to you for parts or labor. The decision
as to whether to repair or replace the Machine
and/or accompanying Consumable and
Accessory Items is made by Brother in its sole
What is NOT covered:
This warranty does not cover:
1 Physical damage to this Product;
2 Damage caused by improper installation,
improper or abnormal use, misuse, neglect
or accident (including but not limited to
transporting this Product without the proper
preparation and/or packaging);
iv
Brother® One-Year Limited Warranty and Replacement Service
(USA Only)
discretion. Brother reserves the right to supply
a refurbished or remanufactured replacement
Machine and/or accompanying Consumable
and Accessory Items and use refurbished
parts provided such replacement products
conform to the manufacturer’s specifications
for new product/parts. The repaired or
replacement Machine and/or accompanying
Consumable and Accessory Items will be
returned to you freight prepaid or made
available for you to pick up at a conveniently
located Authorized Service Center.
If the Machine and/or accompanying
Consumable and Accessory Items are not
covered by this warranty (either stage), you
will be charged for shipping the Machine
and/or accompanying Consumable and
Accessory Items back to you and charged for
any service and/or replacement parts/products
at Brother’s then current published rates.
the product; or (iv) the warranty period on your
original Product has expired or has not been
sufficiently validated with a copy of the proof of
purchase (bill of sale). The replacement
Machine you receive (even if refurbished or
remanufactured) will be covered by the
balance of the limited warranty period
remaining on the original Product, plus an
additional thirty (30) days. You will keep the
replacement Machine that is sent to you and
your original Machine shall become the
property of Brother. Retain your original
Accessory Items and a copy of the return
freight bill, signed by the courier.
Limitations:
Brother is not responsible for damage to or
loss of any equipment, media, programs or
data related to the use of this Product. Except
for the repair or replacement as described
above, Brother shall not be liable for any
direct, indirect, incidental or consequential
damages or specific relief. Because some
states do not allow the exclusion or limitation
of consequential or incidental damages, the
above limitation may not apply to you.
The foregoing are your sole (i.e., only) and
exclusive remedies under this warranty.
What happens when Brother elects to
replace your Machine:
When a replacement Machine is authorized by
Brother, and you have delivered the Machine
to an Authorized Service Center, the
Authorized Service Center will provide you with
a replacement Machine after receiving one
from Brother. If you are dealing directly with
Brother’s Express Exchange Service Brother
will send to you a replacement Machine
shipped for receipt within two business days,
with the understanding that you will, after
receipt of the replacement Machine, supply the
required proof of purchase information,
together with the Machine that Brother agreed
to replace. You are then expected to pack the
Machine that Brother agreed to replace in the
package from the replacement Machine and
return it to Brother using the pre-paid freight bill
supplied by Brother in accordance with the
instructions provided by Brother. Since you will
be in possession of two machines, Brother will
require that you provide a valid major credit
card number. Brother will issue a hold against
the credit card account number that you
provide until Brother receives your original
Product and determines that your original
Product is entitled to warranty coverage. Your
credit card will be charged up to the cost of a
new Product only if: (i) you do not return your
original Product to Brother within five (5)
business days; (ii) the problems with your
original Product are not covered by the limited
warranty; (iii) the proper packaging instructions
are not followed and has caused damage to
THIS WARRANTY IS GIVEN IN LIEU OF ALL
OTHER WARRANTIES, WRITTEN OR
ORAL,
WHETHER
EXPRESSED
BY
AFFIRMATION, PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE. ANY AND
ALL WARRANTIES OTHER THAN THIS
ONE, WHETHER EXPRESS OR IMPLIED,
INCLUDING IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, ARE HEREBY
DISCLAIMED.
„ This Limited Warranty is the only warranty
that Brother is giving for this Product. It is
the final expression and the exclusive and
only statement of Brother’s obligations to
you. It replaces all other agreements and
understandings that you may have with
Brother or its representatives.
„ This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
„ This Limited Warranty (and Brother’s
obligation to you) may not be changed in
any way unless you and Brother sign the
same piece of paper in which we (1) refer
to this Product and your bill of sale date, (2)
describe the change to this warranty and
(3) agree to make that change.
Important: We recommend that you keep all
original packing materials, in the event that
you ship this Product.
© 2009 Brother International Corporation
v
BROTHER MULTIFUNCTION CENTER / FAX MACHINE
LIMITED WARRANTY
(Canada only)
Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts, Brother
International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair
or replace (at Brother's sole discretion) this MFC/Fax machine free of charge if defective in
material or workmanship. This warranty applies only to products purchased and used in Canada.
This limited Warranty does not include cleaning, consumables (including, without limitation, ink
cartridges, print cartridges, print rolls, thermal paper rolls, toner cartridges, drum units, OPC
belts, fixing units, print heads, paper feed rollers, transfer rolls, cleaning rollers, waste toner
packs, oil bottles) or damage caused by accident, neglect, misuse or improper installation or
operation, any damage caused from service, maintenance, modifications, or tampering by
anyone other than a Brother Authorized Service Representative, or if shipped out of the country.
The use of supplies or consumable items that are non-Brother products may void your warranty. This limited
warranty ceases when this machine is rented, sold, or otherwise disposed of.
Operation of the MFC/Fax machine in excess of the specifications or with the Serial Number or
Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability
of the end-user/purchaser. In order to obtain warranty service, the MFC/Fax machine must be
delivered or shipped freight prepaid by the end-user/purchaser to a “Brother” Authorized
Service Centre, together with your Canadian Proof of Purchase in the form of a Sales Receipt.
When shipping or transporting your MFC/Fax machine, please refer to your Operation
Manual for the proper packaging procedures.
For Laser units: Failure to remove the Toner Cartridge (and Toner Drum Unit, waste toner
packs or oil bottles on applicable models) during shipping or transport will cause severe
damage to the Laser MFC/Fax machine and will void the Warranty.
For inkjet units: (When shipping your Inkjet MFC/Fax machine remove the ink cartridges and replace them with
the original protective parts. If original protective parts are not available, leave ink cartridges installed. Please
avoid shipping the unit without original protective parts or ink cartridges.) Damage to your print head resulting from
packing the Inkjet MFC/Fax machine without the ink cartridges or the protective parts will void your warranty.
Improper packaging may cause severe damage to the machine during shipping and will void the warranty.
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING,
WITHOUT
LIMITATIONS,
ANY
IMPLIED
WARRANTIES
OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE
EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.
No oral or written information, advice or representation provided by Brother, its Authorized
Service Centres, Distributors, Dealers, Agents or employees, shall create another warranty
or modify this warranty. The warranty states Brother's entire liability and your exclusive
remedy against Brother for any failure of the MFC/Fax machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of this
MFC/Fax machine shall be liable for any indirect, incidental, special, consequential, exemplary, or
punitive damages, including lost profits, arising from the use of or inability to use the product, even
if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do
not allow the above limitation of liability, such limitation, may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other
rights which vary from Province to Province.
Warranty Service is available at Brother Authorized
Service Centres throughout Canada.
For Technical Assistance or for the name and location
of your nearest Authorized Service Centre call 1-877-BROTHER.
Internet support: [email protected] or browse Brother's Web Site www.brother.ca.
vi
Table of Contents
Using the documentation.......................................................................................2
Viewing Documentation...................................................................................2
Accessing Brother Support (Windows®)................................................................5
Control panel overview ..........................................................................................6
LCD screen......................................................................................................8
Basic Operations .............................................................................................9
Loading paper and other print media...................................................................10
Loading photo paper......................................................................................14
Printable area ................................................................................................16
Acceptable paper and other print media..............................................................17
Recommended print media ...........................................................................17
Handling and using print media.....................................................................18
Choosing the right print media.......................................................................19
Loading documents .............................................................................................21
Using the ADF ...............................................................................................21
Using the scanner glass ................................................................................21
Scannable area .............................................................................................22
On/Off key ...........................................................................................................23
Turning the machine off.................................................................................23
Turning the machine on.................................................................................23
Mode Timer..........................................................................................................23
Paper settings......................................................................................................24
Paper Type....................................................................................................24
Paper Size.....................................................................................................24
Volume Settings...................................................................................................25
Ring Volume..................................................................................................25
Beeper Volume..............................................................................................25
Speaker Volume............................................................................................26
Handset Volume ...........................................................................................26
Setting Volume Amplify .................................................................................27
Automatic Daylight Saving Time..........................................................................28
Sleep Mode .........................................................................................................28
vii
Turning the memory security on/off ...............................................................31
Faxing from the ADF ....................................................................................34
Changing fax resolution.................................................................................39
Dual Access (Black & White only) .................................................................40
Real Time Transmission................................................................................40
Sending a fax manually .................................................................................42
Receive Modes....................................................................................................44
Message Center (MC).....................................................................................46
viii
Receive mode settings ........................................................................................47
Ring Delay.....................................................................................................47
Easy Receive.................................................................................................48
Memory Receive (Black & White only) ................................................................49
Fax Forwarding..............................................................................................49
Paging ...........................................................................................................49
Fax Storage...................................................................................................50
Fax Preview (Black & White only)........................................................................53
How to preview a received fax.......................................................................53
Turning off Fax Preview.................................................................................55
Additional receiving operations............................................................................56
Printing a reduced incoming fax ....................................................................56
Printing a fax from the memory .....................................................................57
Remote Retrieval.................................................................................................57
Remote Fax commands ................................................................................59
Retrieving fax messages ...............................................................................60
Voice operations..................................................................................................61
Making a telephone call.................................................................................61
Hold ...............................................................................................................61
Tone or Pulse (Canada only).........................................................................62
Fax/Tel mode.................................................................................................62
Telephone services..............................................................................................62
Voice Mail......................................................................................................62
Distinctive Ring..............................................................................................63
Caller ID.........................................................................................................65
Connections...................................................................................................67
Special line considerations............................................................................68
Multi-line connections (PBX) .........................................................................69
External and extension telephones......................................................................70
Using remote codes.......................................................................................71
ix
Manual dialing ...............................................................................................73
Caller ID history.............................................................................................74
Setting up groups for broadcasting................................................................78
Message Center mode ........................................................................................81
Recording a conversation..............................................................................84
Playing all recorded conversations................................................................85
Erasing recorded conversations....................................................................85
x
Fax reports...........................................................................................................88
Transmission Verification Report...................................................................88
Fax Journal (activity report)...........................................................................88
Reports ................................................................................................................89
How to print a report......................................................................................89
Polling overview...................................................................................................90
Polling receive .....................................................................................................90
Setup to receive polling .................................................................................90
Polled transmit (Black & White only)....................................................................92
Set up for polled transmit...............................................................................92
How to copy.........................................................................................................94
Entering Copy mode......................................................................................94
Making a single copy.....................................................................................94
Making multiple copies ..................................................................................95
Stop copying..................................................................................................95
Copy settings.......................................................................................................95
Changing copy quality ...................................................................................95
Sorting copies using the ADF........................................................................98
Adjusting Brightness and Contrast ................................................................98
Ink Save Mode...............................................................................................99
Paper Options................................................................................................99
Book Copy...................................................................................................100
Watermark Copy..........................................................................................100
Setting your favorites...................................................................................101
‘Out of Memory’ message..................................................................................102
xi
USB Flash memory drive
104
PhotoCapture Center® Operations....................................................................104
DPOF printing..............................................................................................111
PhotoCapture Center® print settings .................................................................112
Entering Scan mode....................................................................................116
Auto Crop ....................................................................................................118
Understanding the Error Messages...................................................................119
DPOF printing..............................................................................................122
Understanding the Error Messages...................................................................123
xii
Choosing a location ...........................................................................................128
To use the machine safely.................................................................................129
Important safety instructions........................................................................134
Standard telephone and FCC Notices (These notices are in effect on
Federal Communications Commission (FCC) Declaration of Conformity
(USA only) ...............................................................................................137
LAN connection ...........................................................................................138
Legal limitations for copying ..............................................................................139
Trademarks........................................................................................................140
Troubleshooting ................................................................................................141
Dial Tone .....................................................................................................150
Telephone line interference.........................................................................150
Error and Maintenance messages.....................................................................151
Error animation............................................................................................157
Document jam .............................................................................................159
Printer jam or paper jam..............................................................................160
Routine maintenance.........................................................................................162
Replacing the ink cartridges ........................................................................162
Cleaning the scanner...................................................................................165
Cleaning the paper pick-up rollers...............................................................166
Cleaning the print head ...............................................................................167
Checking the print quality ............................................................................167
Checking the print alignment.......................................................................168
Checking the ink volume .............................................................................169
Machine Information..........................................................................................170
Checking the serial number.........................................................................170
Reset functions............................................................................................170
How to reset the machine............................................................................171
Packing and shipping the machine....................................................................171
xiii
Menu table...................................................................................................174
Menu table...................................................................................................175
General..............................................................................................................196
Copy ..................................................................................................................202
PhotoCapture Center®.......................................................................................203
Interfaces...........................................................................................................208
Computer requirements.....................................................................................209
Consumable items.............................................................................................210
Wireless one-push configuration .................................................................212
xiv
General Information
1
1
Electrical Hazard icons alert you to a
possible electrical shock.
Using the
documentation
1
Hot Surface icons warn you not to
touch machine parts that are hot.
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the current
operation works with other features.
Symbols and conventions
used in the documentation
1
Accessing the
The following symbols and conventions are
used throughout the documentation.
Software User’s Guide
and Network User’s
Guide
Bold
Boldtypefaceidentifiesspecific
keys on the machine’s control
panel.
1
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read the Software User’s
Guide and Network User’s Guide that are
on the CD-ROM.
Italics
Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier Text in Courier New font
New
identifies messages on the
LCD of the machine.
1
Viewing Documentation
WARNING
Warnings tell you what to do to prevent
possible personal injury.
Viewing Documentation
(Windows®)
1
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
CAUTION
Cautions specify procedures you must
follow or avoid to prevent possible minor
injuries.
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
IMPORTANT
IMPORTANT describes procedures you
must follow or avoid to prevent possible
machine problems or damage to other
objects.
2
General Information
a Turn on your PC. Insert the Brother
How to find Scanning instructions
1
CD-ROM into your CD-ROM drive.
There are several ways you can scan
documents. You can find the instructions as
follows:
1
Note
If the Brother screen does not appear
automatically, go to My Computer
(Computer), double-click the CD-ROM
icon, and then double-click start.exe.
Software User’s Guide
„ Scanning
(Windows® 2000 Professional/
Windows® XP and Windows Vista®)
b If the model name screen appears, click
„ ControlCenter3
your model name.
(Windows® 2000 Professional/
Windows® XP and Windows Vista®)
c If the language screen appears, click
your language. The CD-ROM Top Menu
will appear.
„ Network Scanning
(Windows® 2000 Professional/
Windows® XP and Windows Vista®)
ScanSoft™ PaperPort™ 11SE with OCR
How-to-Guides
„ The complete ScanSoft™
PaperPort™ 11SE with OCR
How-to-Guides can be viewed from the
Help selection in the ScanSoft™
PaperPort™ 11SE application.
d Click Documentation.
How to find Network setup
instructions
1
e Click the documentation you want to
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected Setup
or AOSS™, follow the steps in the Quick
Setup Guide. For more information about
network setup please see the Network User's
Guide.
read.
„ HTML documents:
Software User’s Guide and
Network User’s Guide in HTML
format.
This format is recommended for
viewing on your computer.
„ PDF documents:
User’s Guide for stand-alone
operations, Software User’s Guide
and Network User’s Guide in PDF
format.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
3
Chapter 1
Viewing Documentation
(Macintosh)
How to find Scanning instructions
1
1
There are several ways you can scan
documents. You can find the instructions as
follows:
a Turn on your Macintosh. Insert the
Brother CD-ROM into your CD-ROM
Software User’s Guide
drive. The following window will appear.
„ Scanning
(Mac OS X 10.3.9 - 10.5.x)
„ ControlCenter2
(Mac OS X 10.3.9 - 10.5.x)
„ Network Scanning
(Mac OS X 10.3.9 - 10.5.x)
Presto! PageManager User’s Guide
„ The complete Presto! PageManager
User’s Guide can be viewed from the Help
selection in the Presto! PageManager
application.
b Double-click the Documentation icon.
c Double-click your language folder.
How to find Network setup
instructions
1
d Double-click top.html to view the
Software User's Guide and Network
User's Guide in HTML format.
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected Setup
or AOSS™, follow the steps in the Quick
Setup Guide. For more information about
network setup please see the Network User's
Guide.
e Click the documentation you want to
read:
„ Software User’s Guide
„ Network User’s Guide
4
General Information
„ To access the Brother CreativeCenter
for FREE photo projects and printable
downloads, click Brother
Accessing Brother
Support
1
(Windows®)
1
CreativeCenter.
„ To return to the Top Menu, click Back or if
you have finished, click Exit.
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center), Customer Service and Brother
Authorized Service Centers in Brother
CD-ROM.
„ Click Brother Support on the Top Menu.
The following screen will appear:
„ To access our web site
Home Page.
„ To view all Brother Numbers, including
Customer Service numbers for the USA
and Canada, click Support Information.
„ To access the USA Brother online
shopping mall
additional product and services
information, click Brother Mall.com.
„ To access Canada’s Brother online
additional product and services
information, click Shop Online (Canada).
„ For the latest news and product support
click Brother Solutions Center.
„ To visit our web site for original/genuine
Brother Supplies
Supplies Information.
5
Chapter 1
Control panel overview
1
1
2
4
5
New MSG
01
New Fax
03
01.01.2010
01
03
06:54
M e s s a g e
C e n t e r
F a x
MC
MEN
S p
Mem.
P r e v i e w
C a l l H i s t o r y
3
1
On/Off
4
Dial Pad
You can turn the machine on or off.
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine. This function
transfers to the touchscreen when you store
quick dial numbers.
If you turn the machine off, it will still
periodically clean the print head. To maintain
print quality, prolong print head life, and
provide the best ink cartridge economy, you
should keep your machine connected to the
power at all times.
(Canada only) The # key lets you temporarily
switch the dialing mode during a telephone call
from Pulse to Tone.
2
3
Message Center key
5
LCD (liquid crystal display)
Turns the Message Center on or off. It will flash
when you have new voice messages.
This is a Touchscreen LCD. You can access
the menus and options by pressing buttons
displayed on the screen.
Fax and telephone keys:
„ Redial
Also, you can adjust the angle of the display by
lifting it.
Redials the last 30 numbers called.
„ Pause
Inserts a pause when dialing numbers.
„ Hold
Lets you place telephone calls on hold.
„ Speaker Phone
Turns the speaker phone on or off.
6
General Information
1
5
6
8
New MSG
01
New Fax
03
10
01
03
54
M e s s a g e
C e n t e r
F a x
MC
MENU
INK
P r e v i e w
t o r y
S p e e d D i a l
9
7
6
Mode keys:
9
Start keys:
„ Fax
„ Color Start
Lets you access Fax mode.
„ Scan
Lets you access Scan mode.
„ Copy
Lets you start sending faxes or making
copies in full color. Also lets you start a
scanning operation (in color or black &
white, depending on the scanning setting in
the ControlCenter software).
Lets you access Copy mode.
„ Black Start
„ Photo Capture
Lets you start sending faxes or making
copies in black & white. Also lets you start
a scanning operation (in color or black &
white depending on the scanning setting in
the ControlCenter software).
Lets you access PhotoCapture Center®
mode.
7
8
Microphone
Picks up your voice when you speak to another
party using Speaker Phone.
Stop/Exit
Stops an operation or exits from a menu.
7
Chapter 1
9
Ink indicator
LCD screen
1
Lets you see the available ink volume.
Also, lets you access the Inkmenu.
The LCD shows the current machine status
when the machine is idle.
10 Speed Dial
Lets you search the number you want to
fax/dial.
1 2 3 4
5
6 7 8
9
11 Warning icon
New MSG
New Fax
03
01.01..2010
01
Appears when there is an error or maintenance
message; press the Warning icon to view it,
and then press Stop/Exit to return to the
Ready screen.
01
03
06:54
M e s s a g e
C e n t e r
F a x
MC
MENU
INK
Mem.
P r e v i e w
C a l l H i s t o r y
S p e e d D i a l
12 Message Center
Lets you listen to and manage voice messages
and recorded conversations.
13
12 11
10
13 Call History
1
Wireless Status
Lets you view a list of outgoing calls and the
caller ID history.
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
Also, lets you fax or call the number you have
chosen from the lists.
0
Max
2
3
Memory Status
Lets you see the available memory in the
machine.
Current Receive Mode
Lets you see the current receive mode.
„ Fax(Fax only)
„ F/T(Fax/Tel)
„ Mnl(Manual)
„ MC(Msg Ctr)
4
5
6
Voice messages in the machine’s memory
Shows how many received voice messages
are in the memory.
New Fax
When Fax Previewis set to On, you can see
how many new faxes you have received.
Faxes in memory
Shows how many received faxes are in the
memory.
7
8
Fax Preview
Lets you preview received faxes.
MENU
Lets you access the main menu.
8
General Information
f Press 10Mins.
Basic Operations
1
G e n e r a l S e t u p
MENU
S l e e p M o d e
To operate the Touchscreen use your finger
to press the MENUor option button directly on
the LCD screen. To display and access all the
screen menus or options in a setting, press
a b or d c to scroll through them.
1
1
3
Min
2
5
Mins
Mins
Mins
10 Mins
Press
to return to the previous menu.
g Press Stop/Exit.
IMPORTANT
DO NOT press the Touchscreen with a
sharp object, such as a pen or stylus. It
may damage the machine.
The following steps show how to change a
setting in the machine. In this example the
Sleep mode setting is changed from 5Mins
to 10Mins.
a Press MENU.
b Press a or b to display
General Setup.
MENU
G e n e r a l S e t u p
F a x
N e t w o r k
P r i n t R e p o r t s
c Press General Setup.
d Press a or b to display Sleep Mode.
MENU
G e n e r a l S e t u p
O f f
A u t o D a y l i g h t
L C D S e t t i n g s
S l e e p M o d e
5
M i n s
e Press Sleep Mode.
9
Loading paper and documents
2
2
c With both hands, gently press and slide
Loading paper and
other print media
the paper side guides (1) and then the
paper length guide (2) to fit the paper
size.
2
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the marks
for the paper size you are using.
Note
To print on Photo (4" × 6") or Photo L
(3.5" × 5") paper, you must use the photo
bypass tray. (See Loading photo paper
1
a If the paper support flap is open, close it,
and then close the paper support. Pull
the paper tray completely out of the
machine.
3
2
b Lift the output paper tray cover (1).
3
1
10
Loading paper and documents
e Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray.
Note
When you are using Legal size paper,
press and hold the universal guide release
button (1) as you slide out the front of the
paper tray.
2
1
IMPORTANT
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
d Fan the stack of paper well to avoid
paper jams and misfeeds.
f Gently adjust the paper side guides (1)
to fit the paper using both hands.
Make sure the paper side guides touch
the sides of the paper.
1
IMPORTANT
Always make sure that the paper is not
curled.
11
Chapter 2
g Close the output paper tray cover.
Loading envelopes and
postcards
2
About envelopes
2
„ Use envelopes that weigh from 20 to 25 lb
(80 to 95 g/m2).
„ Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first before printing many
envelopes.
h Slowly push the paper tray completely
IMPORTANT
DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:
into the machine.
• That are of a baggy construction.
• That are embossed (have raised
writing on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Glue
Double flap
i While holding the paper tray in place,
pull out the paper support ( ) until it
clicks, and then unfold the paper
support flap ( ).
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
2
1
IMPORTANT
DO NOT use the paper support flap for
Legal size paper.
12
Loading paper and documents
b Put envelopes or postcards in the paper
tray with the address side down and the
leading edge in first as shown in the
illustration. With both hands, gently
press and slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or
Loading envelopes and postcards
2
a Before loading, press the corners and
sides of envelopes or postcards to make
them as flat as possible.
2
IMPORTANT
If envelopes or postcards are ‘double-
feeding’, put one envelope or postcard in
the paper tray at a time.
postcards.
1
2
13
Chapter 2
If you have problems when printing on
envelopes with the flap on the short edge,
try the following:
a Squeeze the blue photo bypass tray
release button (1) using your right index
finger and thumb and push the photo
bypass tray forward until it clicks into the
photo printing position (2).
2
a Open the envelope flap.
b Put the envelope into the paper tray with
the address side down and the flap
positioned as shown in the illustration.
1
2
Photo Bypass Tray
c Adjust the size and margin in your
application.
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
Loading photo paper
2
Note
1
In Canada, the photo bypass tray is
called the photo paper tray.
Use the photo bypass tray, which is located
on the top of the output paper tray cover, to
print on Photo (4" × 6") and Photo L
(3.5" × 5") size paper. When you use the
photo bypass tray, you do not have to take
out the paper that is in the tray beneath it. You
can load maximum of 20 photo cards in the
tray. (For the maximum number of photo
cards you can load, see Paper weight,
2
c Put the photo paper into the photo
bypass tray and gently adjust the paper
side guides to the paper.
Make sure the paper side guides touch
the sides of the paper. Check that the
paper is flat in the tray.
14
Loading paper and documents
Removing small printouts
from the machine
Note
2
• Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
When the machine ejects small paper onto
the output paper tray cover you may not be
able to reach it. Make sure printing has
finished, and then pull the tray completely out
of the machine.
• Always make sure that the paper is not
curled or wrinkled.
2
d When you have finished printing photos
return the photo bypass tray to the
normal printing position.
Squeeze the blue photo bypass tray
release button (1) using your right index
finger and thumb and pull the photo
bypass tray back until it clicks (2).
1
2
IMPORTANT
If you do not return the photo bypass tray
to the normal position after printing
photos, you will get a No Paper Fed
error when you use cut sheet paper.
Photo Bypass Tray Photo Bypass Tray
in the Normal
in the Photo
printing position
printing position
15
Chapter 2
Printable area
2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can print in the
shaded areas of cut sheet paper only when the Borderless print feature is available and turned
on. (See Printing for Windows® or Printing and Faxing for Macintosh in the Software User’s Guide
on the CD-ROM.)
Cut Sheet Paper
Envelopes
3
4
3
1
4
1
2
2
Top (1)
Bottom (2)
Left (3)
Right (4)
Cut Sheet
Envelopes
0.12 in. (3 mm)
0.47 in. (12 mm)
0.12 in. (3 mm)
0.95 in. (24 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
Note
The Borderless feature is not available for envelopes.
16
Loading paper and documents
Recommended print media
2
Acceptable paper and
other print media
2
To get the best print quality, we suggest using
Brother paper. (See the table below.)
The print quality can be affected by the type
of paper you use in the machine.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
2
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
Brother paper
Paper Type
Item
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
Letter Plain
BP60PL100
(USA only)
Letter Glossy Photo
Letter Inkjet (Matte)
4 × 6 in. Glossy Photo
BP71GLTR
We recommend testing various paper types
before buying large quantities.
BP60ML (USA only)
BP71GP
For best results, use Brother paper.
„ When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the proper media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the machine’s
„ When you print on Brother Photo paper,
load one extra sheet of the same photo
paper in the paper tray. An extra sheet has
been included in the paper package for
this purpose.
„ When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
„ Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
17
Chapter 2
Paper capacity of the output paper
tray cover
Handling and using print
media
2
2
Up to 50 sheets of Letter, Legal or A4 20 lb
(80 g/m2) paper.
„ Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
„ Transparencies and photo paper must be
picked up from the output paper tray cover
one page at a time to avoid smudging.
„ Avoid touching the shiny (coated) side of
photo paper. Load photo paper with the
shiny side facing down.
„ Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
IMPORTANT
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1
1
1
0.08 in. (2 mm) or greater curl may
cause jams to occur.
• Extremely shiny or highly textured
paper
• Paper that cannot be arranged
uniformly when stacked
• Paper made with a short grain
18
Loading paper and documents
Choosing the right print media
2
Paper type and size for each operation
2
2
Paper Type
Paper Size
Usage
Fax
Copy
Photo
Printer
Capture
Cut Sheet
Letter
A4
8 1/2 × 11 in. (215.9 × 279.4 mm) Yes
Yes
Yes
Yes
–
Yes
Yes
–
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
8.3 × 11.7 in. (210 × 297 mm)
Yes
Legal
Executive
JIS B5
A5
8 1/2 × 14 in. (215.9 × 355.6 mm) Yes
7 1/4 × 10 1/2 in. (184 × 267 mm) –
–
7.2 × 10.1 in. (182 × 257 mm)
5.8 × 8.3 in. (148 × 210 mm)
4.1 × 5.8 in. (105 × 148 mm)
4 × 6 in. (10 × 15 cm)
–
–
–
–
–
–
–
–
–
–
–
Yes
–
–
A6
–
Cards
Photo
Photo L
Photo 2L
Yes
–
Yes
–
3 1/2 × 5 in. (89 × 127 mm)
5 × 7 in. (13 × 18 cm)
–
Yes
–
Index Card 5 × 8 in. (127 × 203 mm)
Postcard 1 3.9 × 5.8 in. (100 × 148 mm)
–
–
–
Postcard 2 5.8 × 7.9 in. (148 × 200 mm)
–
–
(Double)
Envelopes
C5
Envelope
6.4 × 9 in. (162 × 229 mm)
4.3 × 8.7 in. (110 × 220 mm)
–
–
–
–
–
–
Yes
Yes
DL
Envelope
COM-10
Monarch
4 1/8 × 9 1/2 in. (105 × 241 mm)
3 7/8 × 7 1/2 in. (98 × 191 mm)
4.1 × 9.3 in. (105 × 235 mm)
–
–
–
–
–
–
–
–
–
Yes
Yes
Yes
JE4
Envelope
Transparencies Letter
8 1/2 × 11 in. (215.9 × 279.4 mm) –
Yes
Yes
Yes
Yes
–
–
–
–
Yes
Yes
Yes
Yes
A4
8.3 × 11.7 in. (210 × 297 mm)
5.8 × 8.3 in. (148 × 210 mm)
–
–
A5
Legal
8 1/2 × 14 in. (215.9 × 355.6 mm) –
19
Chapter 2
Paper weight, thickness and capacity
2
Paper Type
Weight
Thickness
No. of
sheets
17 to 32 lb (64 to 120 g/m2)
17 to 53 lb (64 to 200 g/m2)
Up to 58 lb (Up to 220 g/m2)
Up to 58 lb (Up to 220 g/m2)
Up to 32 lb (Up to 120 g/m2)
Up to 53 lb (Up to 200 g/m2)
100 1
20
Cut
Sheet
Plain Paper
3 to 6 mil (0.08 to 0.15 mm)
3 to 10 mil (0.08 to 0.25 mm)
Up to 10 mil (Up to 0.25 mm)
Up to 10 mil (Up to 0.25 mm)
Up to 6 mil (Up to 0.15 mm)
Up to 10 mil (Up to 0.25 mm)
Up to 20 mil (Up to 0.52 mm)
–
Inkjet Paper
20 2 3
Glossy Paper
20 2 3
30
Cards Photo 4"×6"
Index Card
Postcard
30
10
10
20 to 25 lb (75 to 95 g/m2)
–
Envelopes
Transparencies
1
2
Up to 100 sheets of plain paper 20 lb (80 g/m2).
For Photo 4"×6" paper and Photo L 3.5"×5" paper, use the photo bypass tray (in USA) or the photo paper tray (in
3
BP71 69 lb (260 g/m2) paper is especially designed for Brother inkjet machines.
20
Loading paper and documents
Make sure documents with ink or liquid
correction fluid are completely dry.
Loading documents
2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
a Unfold the ADF Document Output
Support Flap (1).
2
b Fan the pages well.
Using the ADF
2
c Adjust the paper guides to fit the width of
your document.
The ADF can hold up to 15 pages and feeds
each sheet individually. Use standard 20 lb
(80 g/m2) paper and always fan the pages
before putting them in the ADF.
d Make sure you place your document,
face down, top edge first in the ADF
underneath the guides (2) until you feel
it touch the feed rollers and the LCD
screen shows ADF Ready.
Recommended environment
2
Temperature:
Humidity:
Paper:
68 to 86 °F (20 to 30 °C)
2
50% to 70%
20 lb LTR (80 g/m2 A4)
1
Document Sizes Supported
2
Length:
Width:
5.8 to 14 in. (148 to 355.6 mm)
IMPORTANT
DO NOT leave a thick document on the
scanner glass. If you do this, the ADF may
jam.
5.8 to 8.5 in.
(148 to 215.9 mm)
17 to 24 lb (64 to 90 g/m2)
Weight:
How to load documents
2
Using the scanner glass
2
IMPORTANT
• DO NOT pull on the document while it is
feeding.
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
• DO NOT use paper that is curled,
wrinkled, folded, ripped, stapled, paper
clipped, pasted or taped.
Document Sizes Supported
2
• DO NOT use cardboard, newspaper or
fabric.
Length:
Width:
Up to 11.7 in. (297 mm)
Up to 8.5 in. (215.9 mm)
Up to 4.4 lb (2 kg)
Weight:
21
Chapter 2
How to load documents
Note
2
Scannable area
2
The scannable area depends on the settings
in the application you are using. The figures
below show unscannable areas.
To use the scanner glass, the ADF must
be empty.
3
4
a Lift the document cover.
1
b Using the document guidelines on the
left and top, place the document face
down in the upper left corner of the
scanner glass.
2
Usage Document Top (1)
Size
Left (3)
Bottom (2) Right (4)
Fax
Letter
A4
0.12 in.
(3 mm)
0.16 in.
(4 mm)
0.12 in.
(3 mm)
0.04 in.
(1 mm)
Legal
Letter
A4
0.12 in.
(3 mm)
0.16 in.
(4 mm)
Copy
Scan
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
Letter
A4
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
0.12 in.
(3 mm)
c Close the document cover.
IMPORTANT
If you are scanning a book or thick
document, DO NOT slam the cover down
or press on it.
22
General setup
3
3
On/Off key
3
Mode Timer
3
You can turn the machine on and off by
pressing the On/Off key.
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
Photo Capture. You can change the amount
of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last.
3
Note
If you have connected an external
telephone or TAD, it is always available.
Turning the machine off
3
a Press and hold down the On/Off key
until the LCD shows Shutting Down.
The LCD will stay on for a few seconds
before going off. You cannot use the
handset when the machine is off.
a Press MENU.
Turning the machine on
3
b Press a or b to display
General Setup.
a Press the On/Off key.
c Press General Setup.
d Press a or b to display Mode Timer.
e Press Mode Timer.
f Press 0 Sec, 30 Secs, 1 Min,
2 Mins, 5 Minsor Off.
g Press Stop/Exit.
23
Chapter 3
Paper Size
3
Paper settings
3
You can use five sizes of paper for copies:
Letter, Legal, A4, A5 and 4 × 6 in.
Paper Type
3
(10 × 15 cm) and three sizes for printing
faxes: Letter, Legal and A4. When you
change the size of paper you load in the
machine, you will need to change the paper
size setting at the same time so your machine
can fit an incoming fax on the page.
To get the best print quality, set the machine
for the type of paper you are using.
a Press MENU.
b Press a or b to display
General Setup.
a Press MENU.
c Press General Setup.
d Press a or b to display Paper Type.
e Press Paper Type.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Paper Size.
e Press Paper Size.
f Press Plain Paper, Inkjet Paper,
Brother BP71, Other Glossyor
Transparency.
f Press Letter, Legal, A4, A5or
4"x6".
g Press Stop/Exit.
Note
g Press Stop/Exit.
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
24
General setup
Beeper Volume
3
Volume Settings
3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
Ring Volume
3
You can choose a range of ring volume
levels, from Highto Off.
You can choose a range of volume levels,
from Highto Off.
The machine will keep the new setting until
you change it.
3
a Press MENU.
b Press a or b to display
General Setup.
Setting the Ring Volume from the
menu
3
c Press General Setup.
d Press a or b to display Volume.
e Press Volume.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Volume.
e Press Volume.
f Press a or b to display Beeper.
g Press Beeper.
h Press Low, Med, Highor Off.
i Press Stop/Exit.
f Press a or b to display Ring.
g Press Ring.
h Press Low, Med, Highor Off.
i Press Stop/Exit.
25
Chapter 3
Speaker Volume
3
Handset Volume
3
You can choose a range of speaker volume
levels, from Highto Off.
a Press MENU.
b Press a or b to display
General Setup.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Volume.
e Press Volume.
c Press General Setup.
d Press a or b to display Volume.
e Press Volume.
f Press a or b to display Handset.
g Press Handset.
f Press a or b to display Speaker.
g Press Speaker.
h Press Lowor High.
i Press Stop/Exit.
h Press Low, Med, Highor Off.
Note
i Press Stop/Exit.
You can adjust the handset volume any
time you are talking on the telephone.
There are two handset volume levels, Low
and High. The default setting is Low.
You can also adjust the speaker volume by
pressing Speaker Phone.
a Press Speaker Phone.
Press
or
to adjust the volume
b Press d or c to display Volume.
c Press Volume.
level. The LCD shows the setting you are
choosing. The new setting will remain until
you change it again.
d Press
or
.
This setting will stay until you change it
again.
e Press Speaker Phone.
Note
• You can adjust the speaker volume while
you are listening to your outgoing
message (OGM) and incoming messages
(ICM’s) by pressing
or
.
• If you turn Incoming Recording Monitor to
OFF the Speaker for screening calls will
be disabled and you won’t hear callers
leaving messages. The volume for other
operations can still be controlled using
or
.
26
General setup
Choosing the Handset
Volume (for Volume Amplify)
WARNING
3
It is important that you DO NOT choose
Permanent unless ALL the users are
hearing-impaired. Otherwise, the default
setting of Amplifymay damage the
hearing of some users.
Before you begin to use the machine, you
must decide if you need to set the handset
volume to Volume Amplify: Onfor a user
who is hearing-impaired. The amplify volume
level complies with FCC standards.
3
Volume Amplify: Off
This default setting is appropriate if none of
the users are hearing-impaired. During a
Setting Volume Amplify
3
Please carefully read Choosing the Handset
conversation, users can press
or
on the LCD to adjust the volume to Lowor
High. When the handset is replaced, the
handset volume will remain until you change
it again.
a Press MENU.
b Press a or b to display
General Setup.
Volume Amplify: On-Temporary
This setting is appropriate if some of the
users are hearing-impaired. During a
c Press General Setup.
d Press a or b to display Volume.
e Press Volume.
conversation, users can press
or
on the LCD to adjust the volume to Low, High
or Amplify. When the handset is replaced,
the handset volume returns to the default
setting of Low.
f Press a or b to display
Volume Amplify.
Volume Amplify: On-Permanent
g Press Volume Amplify.
h Do one of the following:
Choose Volume Amplify: On-Permanent
if all of the users are hearing-impaired. During
a conversation, users can press
or
„ If none of the users are hearing-
on the LCD to adjust the volume to Low,
Highor Amplify. When the handset is
replaced, the handset volume returns to the
default setting of Amplify.
„ If some or all of the users are
hearing-impaired, press On.
i Do one of the following:
Note
„ If all the users are hearing-impaired,
press Permanent.
When you press
or
on the
control panel to adjust the volume, the
LCD shows the setting you are choosing.
Each key press changes the volume to the
next setting.
„ If only some of the users are hearing-
impaired, press Temporary.
j Press Stop/Exit.
27
Chapter 3
Automatic Daylight
Saving Time
Sleep Mode
3
3
You can choose how long the machine must
be idle (from 1 to 60 minutes) before it goes
into sleep mode. The timer will restart if any
operation is carried out on the machine.
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date&Timesetting.
a Press MENU.
b Press a or b to display
General Setup.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.
c Press General Setup.
d Press a or b to display Sleep Mode.
e Press Sleep Mode.
a Press MENU.
b Press a or b to display
General Setup.
f Press 1 Min, 2 Mins, 3 Mins,
5 Mins, 10 Mins, 30 Minsor
60 Mins.
c Press General Setup.
d Press a or b to display
Auto Daylight.
g Press Stop/Exit.
e Press Auto Daylight.
f Press On(or Off).
g Press Stop/Exit.
28
General setup
LCD screen
3
Setting the backlight
brightness
3
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
3
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display LCD Settings.
e Press LCD Settings.
f Press Backlight.
g Press Light, Medor Dark.
h Press Stop/Exit.
Setting the Dim Timer for the
backlight
3
You can set how long the LCD backlight stays
on after you go back to the Ready screen.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display LCD Settings.
e Press LCD Settings.
f Press Dim Timer.
g Press 10 Secs, 20 Secs, 30 Secsor
Off.
h Press Stop/Exit.
29
Security features
4
4
Setting and changing the
memory security password
Memory Security
4
4
Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any
pre-scheduled Delayed Faxes will be sent
even if you turn on Memory Security, so they
will not be lost.
Note
If you have already set the password, you
will not need to set it again.
Setting a password for the first time
a Press MENU.
4
While Memory Security is On, the following
operations are available:
„ Receiving faxes into memory (limited by
b Press a or b to display Fax.
c Press Fax.
memory capacity)
„ Fax Forwarding (if Fax Forwarding was
already On)
d Press a or b to display
Miscellaneous.
„ Paging (if Paging was already On)
„ Remote Retrieval (if Fax Storage was
e Press Miscellaneous.
f Press Mem Security.
already On)
While Memory Security is On, the following
operations are NOT available:
g Enter a 4-digit number for the password
using the buttons on the LCD.
Press OK.
„ Printing received faxes
„ Sending faxes
„ Copying
h When the LCD shows Verify:,
re-enter the password.
Press OK.
„ PC printing
„ Scanning
„ PhotoCapture
i Press Stop/Exit.
„ PC Fax Receive
„ Operation from control panel
Note
• To print the faxes in memory, turn off
Memory Security.
• You must turn off PC Fax Receive before
you can turn on Memory Security.
• If you forget the Memory Security
password, please call Brother Customer
Service.
30
Security features
Changing your memory security
password
Turning the memory security
on/off
4
4
a Press MENU.
Turning on the memory security lock
a Press MENU.
4
b Press a or b to display Fax.
c Press Fax.
b Press a or b to choose Fax.
c Press Fax.
d Press a or b to display
Miscellaneous.
4
e Press Miscellaneous.
f Press Mem Security.
g Press Set Password.
d Press a or b to display
Miscellaneous.
e Press Miscellaneous.
f Press Mem Security.
g Press Set Security.
h Enter the registered 4-digit number for
the current password using the buttons
on the LCD.
Press OK.
h Enter the registered 4-digit password
using the buttons on the LCD.
Press OK.
i Enter a 4-digit number for a new
password using the buttons on the LCD.
The machine goes offline and the LCD
shows Memory Security.
Press OK.
j When the LCD shows Verify:,
re-enter the new password using the
buttons on the LCD.
Note
If there is a power failure the data will stay
in memory for approximately 24 hours.
Press OK.
k Press Stop/Exit.
Turning off the memory security
4
a Press Unlock.
b Enter the registered 4-digit password
using the buttons on the LCD.
Press OK.
Memory Security is automatically turned
off.
Note
If you enter the wrong password, the LCD
shows Wrong Passwordand stays
offline. The machine will stay in Secure
mode until the registered password is
entered.
31
Chapter 4
32
Sending a Fax
5
5
Faxing from the ADF
5
Entering Fax mode
5
When the machine is idle, the time appears
on the LCD. When you want to send a fax, or
change fax send or receive settings, press
a Press
(Fax).
b Place the document face down in the
the
(Fax) key to illuminate it in blue.
c Enter the fax number using the dial pad.
You can also enter the fax number by
pressing Speed Dial. Press the
number or name you want and then
press Send a fax.
(For details, see How to Dial
Note
The LCD shows:
You can preview a fax message before
sending it by setting Previewto On.
For details, see How to preview an
FAX/TEL
F a x R e s o l u t i o n
S t a n d a r d
C o n t r a s t
A u t o
B r o a d c a s t i n g
O f f
C a l l H i s t
S p e e d D i a l
d Press Black Start or Color Start.
Press d or c to scroll through the Fax key
options. Some functions are only available
when sending black & white faxes.
Note
• To cancel, press Stop/Exit.
• If you send a black & white fax when the
memory is full it will be sent in real time.
Press the option you want.
34
Sending a Fax
e When the LCD asks you Next Page?,
Faxing from the scanner glass
5
do one of the following:
You can use the scanner glass to fax pages
of a book one at a time. The document can be
up to Letter or A4 size.
„ To send a single page, press No(or
press Black Start again).
The machine starts sending the
document.
To send color faxes with multiple pages use
the ADF.
„ To send more than one page, press
Note
Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
f Place the next page on the scanner
glass.
Press Black Start or Color Start.
The machine starts scanning the page.
additional page.)
5
a Press
(Fax).
b Place your document face down on the
scanner glass. (See Using the scanner
Faxing A4 size documents
from the scanner glass
5
c Enter the fax number using the dial pad
or Speed Dial.
When documents are A4 size, you need to
set Glass ScanSizeto A4. If you do not,
the bottom portion of the faxes will be
missing.
Note
You can preview a fax message before
sending it if you have set Previewto On.
For details, see How to preview an
a Press
(Fax).
b Press d or c to display
Glass ScanSize.
c Press Glass ScanSize.
d Press A4.
d Press Black Start or Color Start.
„ If you press Black Start, the
machine starts scanning the first
Note
„ If you press Color Start, the
machine starts sending the
document.
You can save the setting you use most
often by setting it as default. (See Setting
Color fax transmission
5
Your machine can send a color fax to
machines that support this feature.
Color faxes cannot be stored in the machine’s
memory. When you send a color fax, the
machine will send it in real time (even if
Real Time TXis set to Off).
35
Chapter 5
How to preview an outgoing
fax (Black & White only)
Button
Description
5
Enlarge the fax.
You can preview a fax message before you
send it. You must set the Real Time
Transmission and Polling RX to off before
you use this feature. (See Real Time
Reduce the fax.
Scroll vertically.
or
Scroll horizontally.
or
Note
Rotate the fax clockwise.
Go back to the previous page.
Go to the next page.
To send a color fax do not use Preview.
a Press
(Fax).
b Press d or c to display Preview.
c Press Preview.
Close the preview table.
h Press Black Start.
d Press On.
Note
e Load the document.
The fax message in the memory will be
sent and then erased when you press
Black Start.
f Enter the fax number using the dial pad.
You can also enter the fax number by
pressing Speed Dial. Then, press
a or b to display the number you want,
press the number to choose it, and then
press Send a fax.
Canceling a fax in progress
5
If you want to cancel a fax while the machine
is scanning, dialing or sending, press
Stop/Exit.
g Press Black Start.
The machine starts scanning the
document and the outgoing fax appears
on the LCD.
When the fax is displayed, press MENU
and the following buttons will appear on
the LCD. Press the button you want to
use to perform an operation.
36
Sending a Fax
Broadcasting
(Black & White only)
Note
• If you did not use up any of the numbers
for Groups, you can ‘broadcast’ faxes to
as many as 250 different numbers.
5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed Dial
numbers and up to 50 manually dialed
numbers in the same broadcast.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.
After the broadcast is finished, a Broadcast
Report will be printed.
• If the Out of Memorymessage
appears, press Stop/Exit to stop the job.
If more than one page has been scanned,
press Black Start to send the portion that
is in the machine’s memory.
a Press
(Fax).
5
b Load your document.
c Press d or c to display Broadcasting.
d Press Broadcasting.
e You can add numbers to the broadcast
in the following ways:
„ Press Add Numberand enter a
number using the buttons on the
LCD.
Press OK.
#
01
„ Press Speed Dial. Press
search by Alphabetical Order or
to
Numerical Order. Press the locations
where you want to send a fax.
Press OK.
f After you have entered all the fax
g Press Black Start.
37
Chapter 5
Canceling a Broadcast in
progress
Additional sending
operations
5
5
a Press Stop/Exit.
Sending faxes using multiple
settings
b Do one of the following:
5
„ To cancel the entire broadcast, press
When you send a fax you can choose any
combination of these settings: resolution,
contrast, scan size, overseas mode, delayed
fax timer, polling transmission and real time
transmission.
„ To cancel the current job, press the
button that displays the number
„ To exit without canceling, press
Stop/Exit.
a Press
(Fax).
c When the LCD asks if you want to
cancel the entire broadcast, do one of
the following:
b Press d or c to display a setting you
want to change and press the setting,
then press the option you want.
„ Press Yesto confirm.
„ To exit without canceling, press No
or Stop/Exit.
Note
• Most settings are temporary and the
machine returns to its default settingsafter
you send a fax.
d Do one of the following:
„ To cancel the current job, press Yes.
„ To exit without canceling, press No
or Stop/Exit.
• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
38
Sending a Fax
Contrast
5
Changing fax resolution
5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Autocan be
used. It automatically chooses a suitable
contrast for your document.
The quality of a fax can be improved by
changing the fax resolution.
a Press
(Fax).
Use Lightwhen sending a light document.
Use Darkwhen sending a dark document.
b Press d or c to display
Fax Resolution.
c Press Fax Resolution.
a Press
(Fax).
d Press the resolution you want.
b Press d or c to display Contrast.
c Press Contrast.
5
Note
You can choose four different resolution
settings for black & white faxes and two for
color faxes.
d Press Auto, Lightor Dark.
Note
Even if you choose Lightor Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
Black & White
Standard
Suitable for most typed
documents.
• When you send a color fax.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
• When you choose Photoas the Fax
Resolution.
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
Use when the document has
varying shades of gray or is a
photograph. This has the
slowest transmission.
Color
Standard
Suitable for most typed
documents.
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fineor Photoand then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
39
Chapter 5
Dual Access
(Black & White only)
Note
5
• If the memory is full and you are sending a
black and white fax from the ADF, the
machine will send the document in real
time (even if Real Time TXis set to
Off). Faxes from the scanner glass
cannot be sent until you clear some of the
memory.
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
• In real time transmission, the automatic
redial feature does not work when you are
using the scanner glass.
Note
If the Out of Memorymessage appears
while scanning a document, press
Stop/Exit to cancel or Black Start to send
the scanned pages.
Real Time Transmission
5
When you are sending a fax, the machine will
scan the document into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialing and
sending it.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can
turn on Real Time TX.
a Press
(Fax).
b Press d or c to display Real Time TX.
c Press Real Time TX.
d Press On.
40
Sending a Fax
Overseas Mode
5
Delayed Batch Transmission
(Black & White only)
5
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Press
(Fax).
b Load your document.
a Press
(Fax).
c Press d or c to display
Overseas Mode.
5
b Press d or c to display Batch TX.
c Press Batch TX.
d Press On.
d Press Overseas Mode.
e Press On(or Off).
e Press Stop/Exit.
Delayed Faxing
(Black & White only)
5
Checking and canceling
waiting jobs
5
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)
a Press
(Fax).
a Press MENU.
b Load your document.
c Press d or c to display Delayed Fax.
d Press Delayed Fax.
e Press On.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Remaining Jobs.
e Press Remaining Jobs.
f Enter the time you want the fax to be
sent (in 24-hour format) using the
buttons on the LCD.
Any waiting jobs appear on the LCD.
f Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
41
Chapter 5
g Do one of the following:
„ To cancel, press Yes.
Restoring all fax settings to
the factory settings
5
If you want to cancel another job go
You can restore all the fax settings you have
changed to the factory settings. These
settings will stay until you change them again.
„ To exit without canceling, press No.
h When you have finished, press
Stop/Exit.
a Press
(Fax).
b Press d or c to display
Factory Reset.
Setting your changes as the
new default
5
c Press Factory Reset.
d Press Yes.
You can save the fax settings for
Fax Resolution, Contrast,
Real Time TX, Glass ScanSizeand
Preview you use most often by setting them
as default. These settings will stay until you
change them again.
e Press Stop/Exit.
Sending a fax manually
5
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
a Press
(Fax).
b Press d or c to choose the setting you
want to change, and then press the new
option.
Note
If you are sending a multiple page fax, use
the ADF.
Repeat this step for each setting you
want to change.
c After changing the last setting, press
d or c to display Set New Default.
a Press
(Fax).
b Load your document.
d Press Set New Default.
e Press Yes.
c To listen for a dial tone, press
Speaker Phone on the machine or pick
up the handset.
f Press Stop/Exit.
d Dial the fax number using the dial pad.
You can also enter the fax number on
the LCD by pressing Speed Dialand
e When you hear the fax tone, press
Black Start or Color Start.
If you are sending from the scanner
glass, press Sendon the LCD to send
the fax.
f If you pick up the handset, replace it.
42
Sending a Fax
Sending a fax at the end of a
conversation
5
At the end of a conversation you can send a
fax to the other party before you both hang
up.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Load your document.
c Press Black Start or Color Start.
5
„ If you are using the scanner glass,
press Sendto send the fax.
d Replace the handset.
Out of Memory message
5
If you get an Out of Memorymessage
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memorymessage
while scanning a subsequent page, you will
have the option to press Black Start or
Color Start to send the pages scanned so
far, or to press Stop/Exit to cancel the
operation.
Note
If you get an Out of Memorymessage
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
43
Receiving a Fax
6
6
Receive Modes
6
Choose the correct Receive Mode
6
The correct Receive mode is determined by the external devices and telephone subscriber
services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the
Brother machine.
Will you be using a Distinctive Ring number for receiving faxes?
Brother uses the term “Distinctive Ring” but different telephone companies may have other names for this
service such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Ring, Ident-A-Call,
Data Ident-A-Call, Smart Ring and SimpleBiz Fax & Alternate Number Ringing. (See Distinctive Ring
on page 63 for instruction on setting up your machine using this feature.)
Will you be using Voice Mail on the same telephone line as your Brother machine?
If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility
that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls.
Will you be using the Built-in Message Center?
Your Brother machine has a built-in digital Message Center that allows you to store incoming voice or fax
Will you be using a Telephone Answering Device on the same telephone line as your Brother
machine?
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are
stored on the external TAD and fax messages are printed. Choose Manualas your receive mode.
Will you be using your Brother machine on a dedicated fax line?
Your machine automatically answers every call as a fax. Choose Fax Onlyas your receive mode.
Will you be using your Brother machine on the same line as your telephone?
Do you want to receive voice calls and faxes automatically?
The Fax/Telreceive mode is used when sharing the Brother machine and your telephone on the
Important Note: You cannot receive voice messages on either Voice Mail or an answering machine
with the Fax/Telmode.
Do you expect to receive very few faxes?
Choose Manualas your receive mode. You control the telephone line and must answer every call
44
Receiving a Fax
To set the receive mode follow the instructions below:
a Press MENU.
b Press a or b to display Initial Setup.
c Press Initial Setup.
d Press a or b to display Receive Mode.
Note
If the Receive Mode option is not displayed, make sure the Distinctive Ring feature is set to
e Press Receive Mode.
f Press Fax Only, Fax/Telor Manual.
6
g Press Stop/Exit.
The LCD will show the current receive mode.
45
Chapter 6
Manual
6
Using Receive Modes
6
Manual mode turns off all automatic
answering functions unless you are using the
Distinctive Ring feature or an external
telephone answering device (TAD).
Some receive modes answer automatically
(Fax Onlyand Fax/Tel). You may want to
change the ring delay before using these
To receive a fax in manual mode, press
Speaker Phone or lift the handset of the
machine or an external telephone. When you
hear fax tones (short repeating beeps), press
Black Start or Color Start and choose
Receive. You can also use the Easy
Fax Only
6
Fax Only mode will automatically answer
every call as a fax call.
Receive feature to receive faxes by lifting a
handset on the same line as the machine.
Fax/Tel
6
Fax/Tel mode helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
handling them in one of the following ways:
Message Center (MC)
6
Message Center (MC) helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
handling them in one of the following ways:
„ Faxes will be automatically received.
„ Voice calls will start the F/T Ring to tell you
to pick up the line. The F/T Ring is a fast
pseudo/double-ring made by your
machine.
„ Faxes will be automatically received.
„ Voice callers can record a message.
(Also see F/T Ring Time (Fax/Tel mode only)
To set up the Message Center mode see
If Message Center Mode is On, it
will override your receive mode
setting. The screen shows MC.
If Message Center Mode is Off, the
receive mode returns to your
original setting. (See Message
46
Receiving a Fax
F/T Ring Time
(Fax/Tel mode only)
Receive mode settings
6
6
Ring Delay
6
When somebody calls your machine, you and
your caller will hear the normal telephone ring
sound. The number of rings is set by the ring
delay setting.
The Ring Delay sets the number of times the
machine rings before it answers in
Fax Only, Fax/Telor MCmode. If you
have external or extension telephones on the
same line as the machine, keep the ring delay
setting of 4 rings.
If the call is a fax, then your machine will
receive it; however, if it is a voice call the
machine will sound the F/T Ring (a fast
pseudo/double-ring) for the time you have set
in the F/T Ring Time setting. If you hear the
F/T Ring it means that you have a voice caller
on the line.
If toll saver is On, then the ring delay setting
has no effect. See Setting toll saver
Because the F/T Ring is made by the
machine, extension and external telephones
will not ring; however, you can still answer the
call on any telephone. (For more information
6
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display Ring Delay.
g Press Ring Delay.
e Press Setup Receive.
f Press a or b to display
F/T Ring Time.
h Press Ring Delayagain.
g Press F/T Ring Time.
i Press the number of times the machine
will ring before it answers
(0, 1, 2, 3 or 4).
h Press how long the machine will ring to
alert you that you have a voice call (20,
30, 40 or 70 seconds).
If you choose 0, the line will not ring at
all.
i Press Stop/Exit.
j Press Stop/Exit.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
47
Chapter 6
a Press MENU.
Easy Receive
6
b Press a or b to display Fax.
c Press Fax.
If Easy Receive is On:
6
The machine can receive a fax automatically,
even if you answer the call. When you see
Receivingon the LCD or hear a click on the
phone line through the handset you are
using, just replace the handset. Your
machine will do the rest.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display Easy Receive.
g Press Easy Receive.
h Press On, Semi(or Off).
i Press Stop/Exit.
If Easy Receive is Semi:
6
The machine will only receive a fax call
automatically if you answered it using the
machine’s handset or Speaker Phone. If you
answered at an extension telephone
If Easy Receive is Off:
6
If you are at the machine and answer a call
first by pressing Speaker Phone or lifting a
handset, then press Black Start or
Color Start, and then press Receiveto
receive.
If you answered at an extension telephone
Note
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external telephone
handset, press the fax receive code l 5 1.
• If you send faxes from a computer on the
same telephone line and the machine
intercepts them, set Easy Receive to Off.
48
Receiving a Fax
j Press Backup Print:Onor
Memory Receive
(Black & White only)
Backup Print:Off.
6
IMPORTANT
You can only use one Memory Receive
operation at a time.
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
Backup Print:Onfeature does not
work if Fax Preview is on.
„ Fax Forwarding
„ Paging
„ Fax Storage
„ PC Fax Receive
„ Off
• The machine can store faxes for
approximately 24 hours if there is a power
failure.
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the memory
receive operation, an LCD question will
appear on the LCD. (See Changing Memory
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to the
fax forwarding number you programmed.
6
Fax Forwarding
6
k Press Stop/Exit.
When you choose Fax Forwarding, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
Paging
6
When you choose Paging, your machine
dials the cell phone or pager number you
have programmed. This activates your cell
phone or pager so you will know that you
have a fax message in the memory.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.
d Press a or b to display
Setup Receive.
a Press MENU.
e Press Setup Receive.
b Press a or b to display Fax.
c Press Fax.
f Press a or b to display
Memory Receive.
d Press a or b to display
Setup Receive.
g Press Memory Receive.
h Press Fax Forward.
e Press Setup Receive.
i Enter the forwarding number (up to
f Press a or b to display
Memory Receive.
20 digits) using the buttons on the LCD.
Press OK.
49
Chapter 6
g Press Memory Receive.
h Press Paging.
Note
• You cannot change a paging number or
PIN remotely.
i Enter your cell phone or pager phone
number. For pager numbers enter ##
after the number. (You can enter up to
20 digits including the ##.)
• Paging does not work when you receive a
color fax.
• If you want to be paged for voice
messages, make sure you pressed the
Message Center button on the control
panel to turn the Message Center on.
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press:
Fax Storage
6
1 8 0 0 5 5 5 1 2 3 4 # #.
j Do one of the following:
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
„ If you are programming your cell
phone number and do not need to
enter a PIN, press OK.
„ If your pager needs a PIN, enter the
PIN, press #, press Pause, and then
enter your fax number followed by
# # using the buttons on the LCD.
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
a Press MENU.
Press OK.
b Press a or b to display Fax.
c Press Fax.
For example, press:
1 2 3 4 5 # Pause1 8 0 0 5 5 5 6 7 8
9 # #
d Press a or b to display
Setup Receive.
„ If you do not need a PIN, press
Pause, and then enter your fax
number followed by # # using the
buttons on the LCD.
e Press Setup Receive.
f Press a or b to display
Memory Receive.
Press OK.
For example, press:
g Press Memory Receive.
h Press Fax Storage.
i Press Stop/Exit.
Pause1 8 0 0 5 5 5 6 7 8 9 # #
k Press Stop/Exit.
Note
Color faxes cannot be stored in the
memory. When you receive a color fax
your machine prints the color fax at your
machine.
50
Receiving a Fax
k Press Backup Print:Onor
PC Fax Receive
(Windows only)
Backup Print:Off.
®
6
l Press Stop/Exit.
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
Note
• PC Fax Receive is not supported in the
Mac OS.
• Before you can set up PC Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX Receiving in the Software
User’s Guide on the CD-ROM.)
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear on
the LCD.
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see Error
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
6
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide on the
CD-ROM.)
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to your
PC.
If you choose Backup Print:Onthe
machine will also print the fax.
a Press MENU.
IMPORTANT
In the event of a power failure, the
machine will store your faxes in the
memory for approximately 24 hours.
However, if you choose
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
Backup Print:Onthe machine will print
the fax before it is sent to the PC, so you
will have a copy if there is a power failure.
e Press Setup Receive.
f Press a or b to display
Memory Receive.
g Press Memory Receive.
h Press PC Fax Receive.
i Press <USB>or the PC you want to
receive faxes.
j Press OK.
51
Chapter 6
Changing the destination PC
a Press MENU.
6
Turning off Memory Receive
Operations
6
b Press a or b to display Fax.
c Press Fax.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display
Memory Receive.
e Press Setup Receive.
f Press a or b to display
Memory Receive.
g Press Memory Receive.
h Press PC Fax Receive.
g Press Memory Receive.
h Press Off.
i Press <USB>or the PC you want to
receive faxes.
Press OK.
i Press Stop/Exit.
j Press Backup Print:Onor
Backup Print:Off.
Note
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
k Press Stop/Exit.
52
Receiving a Fax
Changing Memory Receive
Operations
Fax Preview
(Black & White only)
6
6
If received faxes remain in your machine’s
memory when you change the Memory
Receive Operations, the LCD will ask you
one of the following questions:
How to preview a received fax
6
You can view received faxes on the LCD by
pressing the Fax Previewbutton on the
LCD. When the machine is in Ready mode, a
popup message will appear on the LCD to
alert you of new faxes.
„ Erase All Fax?
„ Print All Fax?
• If you press Yes, faxes in the memory
will be erased or printed before the
setting changes. If a backup copy has
already been printed it will not be
printed again.
Setting Fax Preview
a Press MENU.
6
• If you press No, faxes in the memory
will not be erased or printed and the
setting will be unchanged.
6
b Press a or b to display Fax.
c Press Fax.
If received faxes are left in the machine's
memory when you change to
PC Fax Receivefrom another option
[Fax Forward, Pagingor Fax Storage],
press a or b to choose <USB>or the PC.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display Fax Preview.
g Press Fax Preview.
h Press On(or Off).
The LCD will ask you the following question:
„ Send Fax to PC?
• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. You will be asked if
you want to turn on Backup Print. (For
i Press Yes.
j The LCD will tell you that any future
faxes will not be printed as you receive
them.
Press Yes.
• If you press No, faxes in the memory
will not be erased or transferred to your
PC and the setting will be unchanged.
53
Chapter 6
k Press Stop/Exit.
Button
Description
Note
Enlarge the fax.
• When Fax Preview is turned on your
machine can only print the color faxes it
receives. It cannot store them in memory.
Reduce the fax.
Scroll vertically.
or
• When Fax Preview is turned on a backup
copy of received faxes will not be printed,
even if you have set Backup Print On.
Scroll horizontally.
or
• Fax Preview is not available when
Fax Forwarding or PC Fax Receive is
turned on.
Rotate the fax clockwise.
Delete the fax.
Press Yesto confirm.
Using Fax Preview
6
Go back to the previous page.
When you receive a fax, you will see the
pop-up message on the LCD. (For example:
New Fax 02)
Go to the next page.
Go back to the fax list.
Print the fax.
a Press Fax Preview.
The LCD will display the new fax list.
Close the preview table.
Note
You can also see your old fax list by
pressing the Old Faxtab on the LCD.
Press the New Faxtab to go back to your
new fax list.
d Press Stop/Exit.
b Press a or b to display the fax number of
the fax you want to see.
c Press the fax you want to see.
Note
• If your fax is large there may be a delay
before it is displayed on the LCD.
• The LCD will show the current page
number and total pages of the fax
message. When your fax message is over
99 pages the total number of pages will be
shown as “XX”.
When the fax is displayed, press More.
The buttons will appear on the LCD and
you can perform the operations shown
below.
54
Receiving a Fax
How to print a fax
6
Turning off Fax Preview
6
a Press Fax Preview.
b Press the fax you want to view.
c Press More.
a Press Fax Preview.
b Press More.
c Press Turn Off Fax Preview.
d Press Yesto confirm.
d Press
(Print).
„ If the fax is multiple pages, go to
e If there are faxes stored in the memory,
do one of the following:
„ If the fax is a single page it will start
„ If you do not want to print the stored
faxes, press Continue.
e Do one of the following:
Press Yesto confirm. Your faxes will
be deleted.
„ Press Print All Pagesto print
6
all pages of the fax.
„ If you want to print all the stored
faxes, press Print all faxes.
„ Press Print Displayed Onlyto
print the displayed page.
„ If you do not wish to turn off Fax
Preview, press Cancel.
„ Press Print From Displayedto
print the displayed page to the last
page.
Press Stop/Exit.
f Do one of the following:
„ To delete the fax, press Yes.
„ To keep the fax in the memory,
press No.
How to print all faxes in the list
a Press Fax Preview.
b Press More.
6
c Press Print All.
d Press Stop/Exit.
How to delete all faxes in the list
a Press Fax Preview.
b Press More.
6
c Press Delete All.
Press Yesto confirm.
d Press Stop/Exit.
55
Chapter 6
Receiving a fax at the end of a
conversation
Additional receiving
operations
6
6
At the end of a conversation you can ask the
other party to fax you information before you
both hang up.
Printing a reduced incoming
fax
6
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of Letter, Legal or A4 size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
b When you hear the other machine's
CNG tones (slowly repeating beeps),
press Black Start or Color Start.
a Press MENU.
c Press Receiveto receive the fax.
d Replace the handset.
b Press a or b to display Fax.
c Press Fax.
Receiving faxes into memory
when the paper tray is empty
d Press a or b to display
Setup Receive.
6
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fedand begins receiving faxes
into the machine’s memory. Put some paper
in the paper tray. (See Loading paper and
e Press Setup Receive.
f Press a or b to display
Auto Reduction.
g Press Auto Reduction.
h Press On(or Off).
i Press Stop/Exit.
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
56
Receiving a Fax
Printing a fax from the
memory
Remote Retrieval
6
6
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
If you have chosen Paging or Fax Storage,
you can still print a fax from the memory when
you are at your machine. When a fax is
displayed, press More. If you have chosen
Fax Preview, see Fax Preview (Black & White
Setting a Remote Access
Code
6
a Press MENU.
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is the inactive code (---l).
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display Print Fax.
e Press Print Fax.
f Press Black Start.
g Press Stop/Exit.
6
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
Note
d Press a or b to display
Remote Access.
When you print a fax from the memory, the
fax data will be erased. (For details about
the Memory Receive options and the Fax
Storage setting, see Memory Receive
e Press Remote Access.
f Enter a 3-digit code using numbers 0-9,
l, or #by pressing the buttons on the
LCD.
Press OK.
(The preset ‘l’ cannot be changed.)
Note
Do not use the same code as your Fax
Receive Code (l 5 1) or Telephone
g Press Stop/Exit.
Note
You can change your code at any time by
entering a new one. If you want to make
Clear
your code inactive, press
in step f
to restore the inactive setting (---l) and
press OK.
57
Chapter 6
Using your Remote Access
Code
6
a Dial your fax number from a touch tone
telephone or another fax machine.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once.
c The machine signals if it has received
messages:
„ 1 long beep — Fax messages
„ 2 long beeps — Voice messages
„ 3 long beeps — Fax & Voice
messages
„ No beeps — No messages
d When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e Press 9 0 to stop Remote Access when
you have finished.
f Hang up.
Note
If your machine is set to Manualmode
and you want to use the remote retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the remote
access code within 30 seconds.
58
Receiving a Fax
Remote Fax commands
6
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands
Operation details
91
Playing Voice messages
After one long beep, the machine plays the ICM.
1 Repeat or Skip Backward
Press 1 while listening to an ICM to repeat it. If you press 1
before a message, you will hear the previous message.
2 Skip Forward
9 STOP Playing
Erase all ICM
While playing the ICM, you can skip to the next message.
Stop playing the ICM.
93
94
If you hear one long beep, the erase is accepted. If you hear
three short beeps, you cannot erase the messages because
all voice messages have not been played, or there are no
voice messages to erase.
6
*This code erases all recorded messages, not one at a time.
Play and Record OGM in Memory
1 Play
1 Msg Ctr OGM
2 F/T OGM
The machine plays the selected OGM. You can stop playing
the OGM by pressing 9.
2 Record
1 Msg Ctr OGM
2 F/T OGM
After one long beep, you can record the selected OGM. You
will hear the message played once. You can stop recording
the message by pressing 9.
95
Change the Fax Forwarding,
Paging or Fax Storage settings
1 OFF
You can choose Offafter you have retrieved or erased all
your messages.
2 Fax Forwarding
3 Paging
One long beep means the change is accepted. If you hear
three short beeps, you cannot change it because something
has not been set up (for example, a Fax Forwarding or
Paging number has not been registered). You can register
your Fax Forwarding number by entering 4. (See Changing
registered the number, Fax Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96
97
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
Check the receiving status
1 Fax
You can check whether your machine has received any
faxes or voice messages. If yes, you will hear one long
beep. If no, you will hear three short beeps.
2 Voice
59
Chapter 6
Remote commands
Operation details
98
Change the Receive Mode
1 Msg Ctr
2 Fax/Tel
3 Fax Only
Exit
If you hear one long beep, your change has been accepted.
90
Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
Retrieving fax messages
6
Changing your Fax
Forwarding number
6
You can call your machine from any touch
tone telephone and have your fax messages
sent to a machine. Before you use this
feature, you have to turn on Fax Storage.
You can change the default setting of your fax
forwarding number from another touch tone
telephone or fax machine.
a Dial your fax number.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 9 6 2.
c When you hear two short beeps,
press 9 5 4.
d Wait for the long beep, enter the number
(up to 20 digits) of the remote fax
d Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
machine you want your fax messages
sent to using the dial pad, then enter # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
e Press 9 0 to stop Remote Access when
you have finished.
f Hang up after you hear your machine
beep.
60
Telephone Services and External
devices
7
7
Answering calls with the
Speaker Phone
Voice operations
7
7
Voice calls can be made either with the
handset, the speaker phone, or an external
telephone, by dialing manually, or by using
Quick Dial numbers.
When the machine rings, instead of lifting the
handset, press Speaker Phone on the
machine. Speak clearly toward the
microphone . To end the call, press
Speaker Phone.
Making a telephone call
7
Note
a Do one of the following:
„ Pick up the handset.
If you have a bad connection, your caller
might hear your voice echoed during the
call. If you experience this problem, pick
up the handset, or hang up and try the call
again.
„ Press Speaker Phone.
b When you hear the dial tone, enter a
number using the dial pad or pressing
the Speed Dial.
7
Hold
7
c If you pressed Speaker Phone speak
clearly toward the microphone .
a Press Hold to put a call on Hold.
You can replace the handset without
disconnecting the call.
d To hang up, do one of the following:
„ Replace the handset.
b Pick up the machine's handset or press
Speaker Phone to release the call from
Hold.
„ Press Speaker Phone.
Note
You can pick up an extension telephone
and continue speaking without releasing
the call from Hold on the machine.
61
Chapter 7
Tone or Pulse
(Canada only)
Telephone services
7
7
Your machine supports the Caller ID and
Distinctive Ring subscriber telephone
services that some telephone companies
offer.
If you have a Pulse dialing service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, RingMaster, answering
services, alarm systems or other custom
features on one telephone line may create
problems with the operation of your machine.
If you have Voice Mail on your telephone line,
please read the following carefully.
a Pick up the handset or press
Speaker Phone.
b Press # on the machine’s control panel.
Any digits dialed after this will send Tone
signals.
When you hang up, the machine will return to
the Pulse dialing service.
Voice Mail
7
If you have Voice Mail on the same telephone
line as your Brother machine, Voice Mail and
the Brother machine will conflict with each
other when receiving incoming calls.
Fax/Tel mode
7
When the machine is in Fax/Tel mode, it will
use the F/T Ring (pseudo/double-ringing) to
alert you to pick up a voice call.
For example, if your Voice Mail is set to
answer after 4 rings and your Brother
machine is set to answer after 2 rings, then
your Brother machine will answer first. This
will prevent callers from being able to leave a
message in your Voice Mail.
If you are at the extension telephone, you'll
need to lift the handset during the F/T Ring
and then press # 5 1 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 5 1.
Similarly, if your Brother machine is set to
answer after 4 rings and your Voice Mail is set
to answer after 2 rings, then your Voice Mail
will answer first. This will prevent your Brother
machine from being able to receive an
incoming fax, since Voice Mail cannot
transfer the incoming fax back to the Brother
machine.
If you are at the machine, you can lift the
handset or press Speaker Phone to answer.
To avoid conflicts between your Brother
machine and your voice mail service, do one
of the following:
62
Telephone Services and External devices
Get the Distinctive Ring service from your
telephone company. Distinctive Ring is a
feature of your Brother machine that allows a
person with one line to receive fax and voice
calls through two different phone numbers on
that one line. Brother uses the term
Distinctive Ring
7
Distinctive Ring is a function of your Brother
machine that allows a person with one line to
receive fax and voice calls through two
different phone numbers on that one line.
Brother uses the term “Distinctive Ring,” but
telephone companies market the service
under a variety of names, such as Smart
Ring, Ring Master or Ident-a-Ring. This
service establishes a second telephone
number on the same line as your existing
telephone number, and each number has its
own ring pattern. Typically, the original
number rings with the standard ring pattern
and is used for receiving voice calls, and the
second number rings with a different ring
pattern and is used for receiving faxes.
‘Distinctive Ring,’ but telephone companies
market the service under a variety of names,
such as Custom Ringing, Personalized Ring,
Smart Ring, RingMaster, Ident-A-Ring, Ident-
A-Call, Data Ident-A-Call, Teen Ring, and
SimpleBiz Fax & Alternate Number Ringing.
This service establishes a second telephone
number on the same line as your existing
telephone number, and each number has its
own ring pattern. Typically, the original
number rings with the standard ring pattern
and is used for receiving voice calls, and the
second number rings with a different ring
pattern and is used for receiving faxes. (See
Note
7
• You must pay for your telephone
OR
company's Distinctive Ring service before
you program the machine to work with it.
Set your Brother machine’s Receive Mode to
“Manual.” Manual Mode requires that you
answer every incoming call if you want to be
able to receive a fax. If the incoming call is a
telephone call, then complete the call as you
normally would. If you hear fax sending tones
you must transfer the call to the Brother
machine. (See Using external and extension
and voice calls will go to your Voice Mail. (To
set the machine in MANUAL Mode, see
• Please call your telephone company for
availability and rates.
What does your telephone company's
‘Distinctive Ring’ do?
7
Your telephone company's Distinctive Ring
service allows you to have more than one
number on the same telephone line. If you
need more than one telephone number, it
is cheaper than paying for an extra line.
Each telephone number has its own
distinctive ring pattern, so you will know
which telephone number is ringing. This is
one way you can have a separate telephone
number for your machine.
What does Brother's ‘Distinctive Ring’
do?
7
The Brother machine has a Distinctive Ring
feature that allows you to use your machine to
take full advantage of the telephone
company's Distinctive Ring service. The new
telephone number on your line can just
receive faxes.
63
Chapter 7
Do you have Voice Mail?
7
Note
If you have Voice Mail on the telephone line
that you will install your new machine on,
there is a strong possibility that Voice Mail
and the machine will conflict with each other
while receiving incoming calls. However, the
Distinctive Ring feature allows you to use
more than one number on your line, so
both Voice Mail and the machine can work
together without any problems. If each one
has a separate telephone number, neither will
interfere with the other's operations.
Ring Pattern #1 is often called Short-Short
and is the most commonly used.
If the ring pattern you received is not on
this chart, please call your telephone
company and ask for one that is
shown.
„ The machine will only answer calls to its
registered number.
„ The first two rings are silent on the
machine. This is because the fax must
‘listen’ to the ring pattern (to compare it to
the pattern that was ‘registered’). (Other
telephones on the same line will ring.)
If you decide to get the Distinctive Ring
service from the telephone company, you will
need to follow the directions on next page to
‘register’ the new Distinctive Ring pattern
they give you. This is so your machine can
recognize its incoming calls.
„ If you program the machine properly, it will
recognize the registered ring pattern of the
‘fax number’ within 2 ring patterns and
then answer with a fax tone. When the
‘voice number’ is called, the machine will
not answer.
Note
You can change or cancel the Distinctive
Ring pattern at any time. You can switch it
off temporarily, and turn it back on later.
When you get a new fax number, make
sure you reset this feature.
Registering the Distinctive Ring
pattern
7
Very Important!
Before you choose the ring pattern to
register
After you have set the Distinctive Ring feature
to On, your Distinctive Ring number will
receive faxes automatically. The receive
mode is automatically set to Manualand you
cannot change it to another receive mode
while Distinctive Ring is set to On. This
ensures the Brother machine will only answer
the Distinctive Ring number and not interfere
when your main telephone number is called.
7
You can only register one Distinctive Ring
pattern with the machine. Some ring patterns
cannot be registered. The ring patterns below
are supported by your Brother machine.
Register the one your telephone company
gives you.
Ring
Pattern
Rings
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
1
2
3
4
long-long
short-long-short
short-short-long
d Press a or b to display
Miscellaneous.
very long (normal
pattern)
e Press a or b to display Distinctive.
f Press Distinctive.
64
Telephone Services and External devices
g Press Set.
Caller ID
7
h Press the stored ring pattern you want to
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
use.
Press OK.
(You will hear each pattern as you scroll
through the four patterns. Make sure
you choose the pattern that the
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
telephone company gave you.)
i Press Stop/Exit.
Distinctive Ring is now set to On.
Turning off Distinctive Ring
a Press MENU.
7
You can view the list or choose one of the
numbers to fax to, add to Speed Dial or delete
from the history. (See Caller ID history
b Press a or b to display Fax.
c Press Fax.
7
„ You can see the first 20 characters of the
number (or name).
d Press a or b to display
Miscellaneous.
„ The # Unavailablemessage means
the call originated outside your Caller ID
service area.
e Press Miscellaneous.
f Press Distinctive.
g Press Off.
„ The Private Callmessage means the
caller has intentionally blocked
transmission of information.
You can print a list of the Caller ID information
received by your machine. (See How to print
h Press Stop/Exit.
Note
Note
If you turn off Distinctive Ring, the
machine will stay in Manualreceive
mode. You will need to set the Receive
Mode again. (See Choose the correct
• This feature may not be available in
certain areas of the USA and Canada.
• The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
65
Chapter 7
Setting up your area code (USA only)
7
Connecting an external
TAD (telephone
answering device)
When returning calls from the caller ID history
your machine will automatically dial “1” plus
the area code for all calls. If your local dialing
plan requires that the “1” not be used for calls
within your area code enter your area code in
this setting. With the area code setting, calls
returned from the caller ID history to your
area code will be dialed using 10 digits (area
code + 7-digit number). If your dialing plan
does not follow the standard 1 + area code +
7-digit number dialing system for calling
outside your area code, you may experience
problems returning calls automatically from
the caller ID history. If this is not the
7
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes
over the call and receives the fax. If it does
not hear CNG tones, the machine lets the
TAD continue playing your outgoing message
so your caller can leave you a voice
message.
procedure followed by your dialing plan, you
will not be able to return calls automatically.
The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings there are only 8 to 10 seconds of CNG
tones left for the fax ‘handshake’. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Miscellaneous.
e Press Miscellaneous.
f Press Area Code.
Note
g Enter your Area Code (3-digit number)
using the buttons on the LCD, and press
OK.
• If you do not receive all your faxes,
shorten the Ring Delay setting on your
external TAD.
• If You Subscribe to your Telephone
h Press Stop/Exit.
company's Distinctive Ring Service:
You may connect an external TAD to a
separate wall jack only if you subscribe to
your telephone company's Distinctive
Ring service, have registered the
distinctive ring pattern on your machine,
and use that number as a fax number. The
recommended setting is at least four rings
on the external TAD when you have the
telephone company's Distinctive Ring
Service. You cannot use the Toll Saver
setting.
66
Telephone Services and External devices
• If You Do Not Subscribe to Distinctive
Connections
7
Ring Service:
The external TAD must be plugged into the
jack labeled EXT. Your machine cannot work
properly if you plug the TAD into a wall jack
(unless you are using Distinctive Ring).
You must plug your TAD into the EXT.
jack of your machine. If your TAD is
plugged into a wall jack, both your
machine and the TAD will try to control the
telephone line. (See the illustration
below.)
a Plug the telephone line cord from the
telephone wall jack into the jack labeled
LINE.
b Remove the protective cap (1) from the
jack labeled EXT, and then plug the
telephone line cord from the external
TAD into the EXT. jack. (Make sure this
cord is connected to the TAD at the
TAD's telephone line jack, and not its
handset jack.)
1
7
1
2
TAD
Protective Cap
1
Protective Cap
When the TAD answers a call, the LCD
shows Ext. Tel in Use.
c Set your external TAD to four rings or
less. (The machine's Ring Delay setting
does not apply.)
d Record the outgoing message on your
external TAD.
e Set the TAD to answer calls.
f Set the Receive Mode to Manualwith
Easy Receive turned on. (See Choose
67
Chapter 7
Recording outgoing message
(OGM) on an external TAD
Special line considerations
7
7
Roll over telephone lines
7
Timing is important in recording this
message. The message sets up the ways to
handle both manual and automatic fax
reception.
A roll over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or ‘rolled
over’ to the next available telephone line in a
preset order.
a Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
Your machine can work in a roll over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.
b Limit your speaking to 20 seconds.
c End your 20-second message by giving
your Fax Receive Code for people
sending manual faxes. For example:
‘After the beep, leave a message or
send a fax by pressing l 5 1 and Start.’
Two-line telephone system
7
Note
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or mixed into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line telephone and see if it can access
both lines. If it can, you must separate the line
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must
re-record the OGM to include it.
Converting telephone wall outlets
7
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or you can have an RJ11 wall outlet
installed and slave or jump one of the
telephone numbers to it.
68
Telephone Services and External devices
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
d Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the left side of the
machine.
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triple adapter.
1
2
Triplex Adapter
7
RJ14
4
3
1
2
3
4
Triplex Adapter
RJ11
RJ14
Two Line Telephone
External Two Line TAD
Machine
Installing machine, external two-line
TAD and two-line telephone
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine's
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
7
7
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external two-
line TAD. You will need a fourth line cord if
you add a two-line telephone.
Multi-line connections (PBX)
7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
a Put the two-line TAD and the two-line
telephone next to your machine.
b Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.
switchboard operator we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
c Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
69
Chapter 7
Using external and extension
telephones
External and extension
telephones
7
7
Using extension telephones
7
Connecting an external or
extension telephone
If you answer a fax call on an extension
telephone, you can make your machine
receive the fax by pressing the Fax Receive
Code l 5 1.
7
You can connect a separate telephone
directly to your machine as shown in the
diagram below.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Telephone Answer Code # 5 1 to take the
call at an extension telephone. (See F/T Ring
Connect the telephone line cord to the jack
labeled EXT.
Before you connect an external telephone,
remove the protective cap (3) from the EXT.
jack on the machine.
Using an external telephone
(connected to the EXT. jack of the
machine)
7
1
If you answer a fax call at the external
telephone connected to the EXT jack of the
machine, you can make the machine receive
the fax by pressing Speaker Phone followed
2
by Black Start, and then pressing Receive.
3
If you answer a call and no one is on
the line:
7
You should assume that you're receiving a
manual fax.
1
2
3
Extension telephone
External telephone
Protective Cap
Press l 5 1 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
Note
When you are using an external or extension
telephone, the LCD shows
You can also use the Easy Receive
feature to make your machine
automatically take the call. (See Easy
Ext. Tel in Use.
70
Telephone Services and External devices
Telephone Answer Code
7
Using a non-Brother cordless
external telephone
If you receive a voice call and the machine is
in Fax/Tel mode, it will start to sound the F/T
Ring (a fast pseudo/double-ring) after the
initial ring delay. If you pick up the call on an
extension telephone you can turn the F/T
Ring off by pressing # 5 1 (make sure you
press this between the rings).
7
If your non-Brother cordless telephone is
connected to the EXT. jack of the machine
and you typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
If the machine answers a voice call and
pseudo/double-rings for you to take over, you
can take the call at the machine's handset by
pressing Speaker Phone.
If you let the machine answer first, you will
have to go to the machine so you can press
Speaker Phone to send the call to the
cordless handset.
Changing the remote codes
7
Using remote codes
7
The preset Fax Receive Code is l 5 1. The
preset Telephone Answer Code is # 5 1. If
you want to, you can replace them with your
own codes.
Fax Receive code
7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialing the Fax Receive Code
l 5 1. Wait for the chirping sounds then
replace the handset. (See Easy Receive
7
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
If you answer a fax call at the machine’s
handset, you can make the machine receive
the fax by pressing Black Start and choosing
Receive.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
If you answer a fax call at an external
telephone connected to the EXT. jack of the
machine, you can make the machine receive
the fax by pressing Speaker Phone, followed
f Press a or b to display Remote Codes.
g Press Remote Codes.
by Black Start, and then pressing Receive.
h Press On(or Off).
i Do one of the following:
„ If you want to change the Fax
Receive Code, enter the new code.
„ If you do not want to change the Fax
Receive Code, press OK, go to
71
Chapter 7
j Do one of the following:
„ If you want to change the Telephone
Answer Code, enter the new code.
„ If you do not want to change the
Telephone Answer Code, press OK,
k Press Stop/Exit.
Note
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Fax Receive Code and
Telephone Answer Code to another
3-digit code (such as # # # and 9 9 9).
• Remote Codes might not work with some
telephone systems.
72
Dialing and storing numbers
8
8
Fax Redial
8
How to Dial
8
If you are sending a fax manually and the line
is busy, press Redial, and then press
Black Start or Color Start to try again. If you
want to make a second call to a number you
recently dialed, you can press Redial and
choose one of the last 30 numbers from the
Outgoing Call List.
Manual dialing
8
Press all of the digits of the fax or telephone
number using the dial pad.
Redial only works if you dialed from the
control panel. If you are sending a fax
automatically and the line is busy, the
machine will automatically redial once after
five minutes.
a Press Redial.
b Press the number you want to redial.
c Press Send a fax.
8
d Press Black Start or Color Start.
Speed Dialing
8
Note
a Press Speed Dial.
In Real Time Transmission the automatic
redial feature does not work when you are
using the scanner glass.
b Press the number you want to call. You
can also choose the number by
#
01
alphabetical order by pressing
LCD.
on
c Do one of the following:
„ Press Send a faxand go to
„ Press Make a phone call. The
machine will start dialing.
d Press Black Start or Color Start.
Note
If the LCD shows Not Registered
when you enter or search a Speed Dial
number, a number has not been stored at
this location.
73
Chapter 8
Outgoing Call
8
Caller ID history
8
The last 30 numbers you called or sent a fax
to will be stored in the outgoing call history.
You can choose one of these numbers to
telephone, to fax to, add to Speed Dial or
delete from the history.
This feature requires the Caller ID subscriber
service offered by many local telephone
The number, or name if available, from the
last 30 faxes and telephone calls you
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to telephone, to fax to, add to
Speed Dial or delete from the history. When
the thirty-first call comes in to the machine, it
replaces information about the first call.
a Press Redial.
You can also press Call History.
b Press Outgoing Calltab.
c Press the number you want.
d Do one of the following:
a Press Call History.
b Press Caller ID hist.
„ To make a telephone call, press
Make a phone call.
c Press the number or the name you want
„ To send a fax, press Send a fax.
Press Black Start or Color Start.
to call.
d Do one of the following:
„ If you want to store the number,
press Moreand then press
Add to Speed Dial.
„ To make a telephone call, press
Make a phone call.
„ To send a fax, press Send a fax.
Press Black Start or Color Start.
„ If you want to store the number,
press Moreand then press
Add to Speed Dial.
„ If you want to delete the number from
the Outgoing Call history list, press
Moreand then press Delete.
Press Yesto confirm.
e Press Stop/Exit.
„ If you want to delete the number from
the Caller ID history list, press More
and then press Delete.
Press Yesto confirm.
e Press Stop/Exit.
Note
• (USA only) If you redial from the Caller ID
history outside your area code, you must
set up your AREA CODE in advance.
• You can print the Caller ID List.
74
Dialing and storing numbers
e Enter the first fax or telephone number
Storing numbers
8
(up to 20 digits) using the buttons on the
LCD.
Press OK.
You can set up your machine to do the
following types of easy dialing: Speed Dial
and Groups for broadcasting faxes. When
you dial a Quick Dial number, the LCD shows
the name, if you stored it, or the number.
f Do one of the following:
„ Enter the second fax or telephone
number (up to 20 digits) using the
buttons on the LCD.
Note
Press OK.
If you lose electrical power, the Quick Dial
numbers that are in the memory will not be
lost.
„ If you do not want to store a second
number, press OK.
g To choose where the number will be
Storing a pause
8
stored, do one of the following:
„ To accept the displayed next
available Speed Dial location,
press OK.
Press Pauseto put a 3.5-second pause
between numbers. If you are dialing
overseas, you can press Pauseas many
times as needed to increase the length of the
pause.
„ To enter a different Speed Dial
location, press a 2-digit number
using the buttons on the LCD.
Press OK.
8
Storing Speed Dial numbers
8
Note
You can store up to 100 2-digit Speed Dial
locations with a name, and each name can
have two numbers (Fax/Tel1:and
Fax/Tel2:). When you dial you will only
have to press a few keys. (For example:
Press Speed Dial, the number you want to
make a call and Make a phone call.)
If the 2-digit Speed Dial location you
choose is already taken, the OKbutton on
the LCD will not work. Choose a different
location.
h When the LCD displays your settings,
press OKto confirm.
a Press Speed Dial.
b Press More.
i Do one of the following:
„ To store another Speed Dial
c Press Set Speed Dial.
„ To finish storing numbers, press
Stop/Exit.
d Do one of the following:
„ Enter the name (up to 16 characters)
using the buttons on the LCD.
Press OK.
(To help you enter letters, see
„ To store the number without a name,
press OK.
75
Chapter 8
i To choose where the number will be
Storing Speed Dial numbers
from Outgoing Calls
stored, do one of the following:
8
„ To accept the displayed next
available Speed Dial location,
press OK.
You can store Speed Dial numbers from the
Outgoing Call history.
„ To enter a different Speed Dial
location, press a 2-digit number
using the buttons on the LCD.
a Press Redial.
You can also choose the number by
pressing Call History.
Press OK.
b Press Outgoing Call.
Note
c Press the name or number you want to
If the 2-digit Speed Dial location you
choose is already taken, the OKbutton on
the LCD will not work. Choose a different
location.
store.
d Press More.
e Press Add to Speed Dial.
j When the LCD displays your settings,
press OKto confirm.
f Do one of the following:
„ Enter the name (up to 16 characters)
k Press Stop/Exit.
using the buttons on the LCD.
Press OK.
Storing Speed Dial numbers
from the Caller ID history
(To help you enter letters, see
8
„ To store the number without a name,
press OK.
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
g Press OKto confirm the fax or telephone
number you want to store.
h Do one of the following:
a Press Call History.
b Press Caller ID hist.
„ Enter the second fax or telephone
number (up to 20 digits) using the
buttons on the LCD.
c Press the name or number you want to
Press OK.
store.
„ If you do not want to store a second
number, press OK.
d Press More.
e Press Add to Speed Dial.
76
Dialing and storing numbers
f Do one of the following:
Changing Speed Dial names
or numbers
„ Enter the name (up to 16 characters)
8
using the buttons on the LCD.
You can change or delete a Speed Dial name
or number that has already been stored.
Press OK.
(To help you enter letters, see
a Press Speed Dial.
b Press More.
„ To store the number without a name,
press OK.
c Do one of the following:
g Press OKto confirm the fax or telephone
number you want to store.
„ Press Changeto edit the names or
numbers.
h Do one of the following:
„ Press Deleteto delete all
„ Enter a second fax or telephone
number (up to 20 digits) using the
buttons on the LCD.
information in a Speed Dial location.
Press the number you want to delete.
Press OK. Press Yesto confirm.
Press OK.
„ If you do not want to store a second
number, press OK.
d Press the number you want to change.
8
i To choose where the number will be
e Press Name:, Fax/Tel1:or
Fax/Tel2:.
stored, do one of the following:
„ To accept the displayed next
available Speed Dial location,
press OK.
f Do one of the following:
„ If you chose Name:, enter the name
(up to 16 characters) using the
buttons on the LCD.
„ To enter a different Speed Dial
location, press a 2-digit number
using the buttons on the LCD.
Press OK.
Press OK.
„ If you chose Fax/Tel1:or
Fax/Tel2:, enter the new number
(up to 20 digits) using the buttons on
the LCD.
Note
If the 2-digit Speed Dial location you
choose is already taken, the OKbutton on
the LCD will not work. Choose a different
location.
Press OK.
Note
j When the LCD displays your settings,
press OKto confirm.
How to change the stored name or
number:
k Press Stop/Exit.
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press
. Re-enter the character.
77
Chapter 8
g Do one of the following:
f Add Speed Dial numbers to the Group
by pressing them to display a red
checkmark. Press OK.
„ To change more details, go to
If you want to list the numbers by
„ To change another Speed Dial
location, press OKand repeat
#
01
alphabetical order, press
.
g When the LCD displays the Group
Name and numbers, press OKto
confirm.
„ If you are finished making changes,
press OK.
h Do one of the following:
h Press Stop/Exit.
„ To store another Group for
Setting up groups for
broadcasting
„ To finish storing Groups for
broadcasting, press Stop/Exit.
8
Groups, which can be stored on a Speed Dial
location, allow you to send the same fax
message to many fax numbers by pressing
only a Speed Dial, the 2-digit location,
Send a faxand Black Start. First, you'll
need to store each fax number in a Speed-
Dial location. Then you can include them as
numbers in the Group. Each Group uses up a
Speed Dial location. You can have up to six
Groups, or you can assign up to 198 numbers
in a large Group if you have 2 numbers in
each location.
Note
You can print a list of all the Speed Dial
numbers. Group numbers will be marked
in the GROUP column. (See Reports
Changing a Group name
a Press Speed Dial.
b Press More.
8
c Press Change.
d Press a or b to display the Group you
want to change.
a Press Speed Dial.
b Press More.
e Press the Group.
f Press Name:.
c Press Setup Groups.
d Enter the Group name (up to
16 characters) using the buttons on the
LCD.
Press OK.
e When the LCD displays the next
available Group number, press OKto
confirm.
This Group number and name will
automatically be assigned to the next
available Speed Dial location.
78
Dialing and storing numbers
g Enter the new name (up to
16 characters) using the buttons on the
LCD.
Deleting a number from a Group
a Press Speed Dial.
b Press More.
8
Press OK.
example, type NEW CLIENTS.)
c Press Change.
Note
d Press a or b to display the Group you
How to change the stored name or
number:
want to change.
e Press the Group.
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
f Press Add/Delete.
press
. Re-enter the character.
g Press a or b to display the number you
want to delete from the Group.
h Press OK.
h Press the check box of the number you
want to delete to uncheck it.
i Press Stop/Exit.
Press OKto confirm.
Deleting a Group
a Press Speed Dial.
b Press More.
8
i Press OK.
8
j Press Stop/Exit.
c Press Delete.
d Press a or b to display the Group you
want to delete.
e Press the Group.
f Press OK.
g Press Yesto confirm.
h Press Stop/Exit.
79
Chapter 8
To temporarily change a number, you can
substitute part of the number with manual
dialing using the dial pad. For example, to
change the number to 555-7001 you could
press Speed Dial, choose #03, press
Send a faxor Make a phone call, and
then press 7001 using the dial pad.
Dialing Access codes and
credit card numbers
8
Sometimes you may want to choose from
several long distance carriers when you
make a call. Rates may vary depending on
the time and destination. To take advantage
of low rates, you can store the access codes
of long-distance carriers and credit card
numbers as Speed Dial numbers. You can
store these long dialing sequences by
dividing them and setting them up as
separate Speed Dial numbers in any
combination. You can even include manual
dialing using the dial pad. (See Storing
Note
If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Pause. Each key press adds a 3.5-second
delay.
For example, you might have stored ‘555 ’ on
Speed Dial: 03 and ‘7000 ’ on Speed Dial: 02.
You can use them both to dial ‘555-7000’ if
you press the following keys:
a Press Speed Dial.
b Press #03.
c Press Send a faxor
Make a phone call.
d Press Speed Dial.
e Press #02.
f Do one of the following:
„ To make a telephone call, press
Make a phone call.
„ To send a fax, press Send a fax.
g Press Black Start or Color Start.
You will dial ‘555-7000 ’.
80
Message Center
9
9
Outgoing message (OGM)
9
Message Center mode
9
The Message Center feature will store up to
99 incoming messages. Messages are stored
in the order in which they are received.
Recording your OGM
9
You can record the following two different
types of OGM:
Voice messages can be up to 3 minutes in
length, and can also be picked up remotely
on page 58). The number of messages you
can store will depend on how much memory
is being used by other features (for example,
delayed and stored faxes).
„ Msg Ctr OGM
This message will be played when a call is
received. The caller will be able to leave a
voice or fax message.
„ F/T OGM
This message is played when a call is
received and your machine is set to
Fax/Tel mode. The caller will not be able
to leave a message. See Fax/Tel OGM
In the event of a power failure your machine
will retain messages that are in the memory
for approximately 24 hours.
Setting up the Message
Center
Your OGM must be less than 20 seconds
long.
9
Recording the Message Center outgoing
message (Msg Ctr OGM) is the first step you
need to follow before you can use the
Message Center.
a Press MENU.
9
b Press a or b to display Fax.
c Press Fax.
To enter Message Center mode, follow the
steps below:
d Press a or b to display
Setup Msg Ctr.
a Record your Message Center OGM
e Press Setup Msg Ctr.
f Press OGM.
b Press
to activate the Message
The LCD prompts you to choose an
OGM.
Center.
g Press either Msg Ctr OGMor
F/T OGM.
Note
If callers tell you they cannot leave a
message on your machine, make sure you
have chosen Msg Ctr OGM(not
F/T OGM).
h Press Record OGM.
81
Chapter 9
i Pick up the handset, record your
message, and replace the handset
when finished.
i Do one of the following:
„ Press Yesto erase the OGM.
„ Press Noto exit without erasing.
The Message Center will play your
OGM back to you.
j Press Stop/Exit.
j Press Stop/Exit.
Fax/Tel OGM
(Announcement)
Listening to your OGM
a Press MENU.
9
9
If your machine is in Fax/Tel Receive mode,
your Brother machine will play this message
to callers. Unlike the MC OGM, the caller will
not be able to leave a message.
b Press a or b to display Fax.
c Press Fax.
To record your Fax/Tel OGM follow the
instructions on Outgoing message (OGM)
Msg Ctr OGM).
d Press a or b to display
Setup Msg Ctr.
e Press Setup Msg Ctr.
f Press OGM.
If you need to review the steps for setting up
the Fax/Tel receive mode, see Receive
g Press Msg Ctr OGMor F/T OGM.
Activating Message Center
mode
h Press Playing OGM.
Adjust the volume by pressing
9
or
.
When the
light glows, Message Center
i Press Stop/Exit.
mode is active. Press
to enter MC mode.
Erasing your OGM
a Press MENU.
9
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Msg Ctr.
e Press Setup Msg Ctr.
f Press OGM.
g Press Msg Ctr OGMor F/T OGM.
h Press Erase OGM.
82
Message Center
Playing all incoming
messages
Managing your
messages
9
9
All messages are played in the order they
were recorded. The LCD shows the number
of the current message, the total number of
messages, and the time and date the
message was recorded.
Message indicator
9
The
light on the control panel blinks if
there are any new messages or unplayed
recorded conversations stored in the
Message Center. Press this button to start
playing your new messages.
Follow the steps below to listen to your voice
messages:
M e s s a g e
a Press
on the LCD.
C e n t e r
The LCD displays the total number of voice
and fax messages stored in the
Message Center memory.
b Press ICM.
c Press Play All.
Fax messages are only stored when Fax
Storage or Fax Preview is turned on. See
The following commands are available
when playing messages:
Repeats a message.
Playing incoming messages
individually
Skips to the next message.
9
Adjusts the volume.
or
9
Incoming messages can be played
individually. The LCD shows the list of
incoming messages with the phone number
of the caller, and the time and date the
message was recorded.
Erases the current message.
Erase
d Press Stop/Exit.
Follow the steps below to listen to your voice
messages:
M e s s a g e
a Press
on the LCD.
C e n t e r
b Press ICM.
c Press a or b to display the message you
want to listen to.
d Press the message you want to listen to.
The following commands are available
when playing messages:
Erases the current message.
Adjusts the volume.
Erase
or
e Press Stop/Exit.
83
Chapter 9
Erasing incoming messages
9
Playing recorded
conversations individually
9
To erase incoming messages
individually
Recorded conversations can be played
individually. The LCD shows the list of
recorded conversations with the phone
number of the caller, and the time and date
the message was recorded.
9
M e s s a g e
a Press
on the LCD.
C e n t e r
b Press ICM.
Follow the steps below to listen to your voice
messages:
c Press a or b to display the message you
want to delete.
M e s s a g e
a Press
on the LCD.
C e n t e r
d Press the message you want to delete.
b Press Recorded Calls.
e Press Erasewhile playing the
message.
c Press a or b to display the conversation
you want to listen to.
f Press Yesto confirm.
g Press Stop/Exit.
d Press the conversation you want to
listen to.
The following commands are available
when playing messages:
To erase all of your messages
9
M e s s a g e
a Press
on the LCD.
C e n t e r
Erases the current message.
Adjusts the volume.
Erase
b Press ICM.
or
c Press Erase All.
e Press Stop/Exit.
d The LCD will ask you if you want to
delete all messages.
Press Yes.
e Press Stop/Exit.
Recording a conversation
9
You can record a telephone conversation
during the conversation. Your recording can
be as long as the incoming message
maximum time (up to 3 minutes). (See
hear an intermittent beeping while recording.
a Press Recordduring the conversation.
b Press Stop/Exit to stop recording.
84
Message Center
Playing all recorded
conversations
Erasing recorded
conversations
9
9
All recorded conversations are played in the
order they were recorded. The LCD the total
number of recorded calls and the time and
date each call was recorded.
To erase recorded conversations
individually
9
M e s s a g e
a Press
on the LCD.
C e n t e r
Follow the steps below to listen to all the
recorded calls:
b Press Recorded Calls.
M e s s a g e
a Press
on the LCD.
C e n t e r
c Press a or b to display the recorded
conversations you want to delete.
b Press Recorded Calls.
d Press Erasewhile playing the
c Press Play All.
conversations.
The following commands are available
when playing messages:
e Press Yesto confirm.
f Press Stop/Exit.
Repeats a conversation.
Skips to the next
conversation.
To erase all of your recorded
conversations
9
Adjusts the volume.
or
M e s s a g e
a Press
on the LCD.
C e n t e r
Erases the current
conversation.
9
Erase
b Press Recorded Calls.
c Press Erase All.
d Press Stop/Exit.
d The LCD will ask you if you want to
delete all recorded conversations.
Press Yes.
e Press Stop/Exit.
85
Chapter 9
Setting toll saver
9
Additional Message
Center operations
9
When the toll saver feature is on, the machine
will answer after two rings if you do have
voice or fax messages, and after four rings if
you do not have any messages.
Setting the maximum time for
incoming messages
9
This way, when you call your machine for
remote retrieval, if it rings three times, you
have no messages and can hang up to avoid
a toll charge.
Your machine’s default setting will save
incoming messages up to 30 seconds long.
To change this setting follow the steps below:
The toll saver feature is only available when
Message Center mode is on. When toll saver
is On, it overrides your ring delay setting.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
If you are using Distinctive Ring, do not use
the toll saver feature.
a Press MENU.
d Press a or b to display
Setup Msg Ctr.
b Press a or b to display Fax.
c Press Fax.
e Press Setup Msg Ctr.
f Press ICM Max.Time.
d Press a or b to display
Setup Receive.
g Press the maximum time setting for
incoming messages (30, 60, 120or
180seconds).
e Press Setup Receive.
f Press a or b to display Ring Delay.
g Press Ring Delay.
h Press Toll Saver.
i Press On(or Off).
h Press Stop/Exit.
j Press Stop/Exit.
86
Message Center
ICM Recording Monitor
9
This feature lets you turn the speaker volume
for voice messages Onor Off. When you turn
the monitor Off, you will not hear messages
as they come in.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Msg Ctr.
e Press Setup Msg Ctr.
f Press ICM Rec.Monitr.
g Press Offor On.
h Press Stop/Exit.
9
87
Printing Reports
10
10
d Press a or b to display
Fax reports
10
Report Setting.
You need to set up the Transmission
Verification Report and Journal Period using
the MENU button.
e Press Report Setting.
f Press Transmission.
g Press On, On+Image, Off or
Off+Image.
Transmission Verification
Report
10
h Press Stop/Exit.
You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the receiving party’s name or fax
number, the time and date of transmission,
duration of transmission, number of pages
sent, and whether or not the transmission
was successful.
Note
• If you choose On+Image or Off+Image
the image will only appear on the
Transmission Verification Report if Real
Time Transmission is set to Off. (See Real
There are several settings available for the
Transmission Verification Report:
• If your transmission is successful, OK will
appear next to RESULT on the
Transmission Verification Report. If
transmission is not successful, NG will
appear next to RESULT.
„ On: Prints a report after every fax you
send.
„ On+Image: Prints a report after every fax
you send. A portion of the fax’s first page
appears on the report.
Fax Journal (activity report)
10
„ Off: Prints a report only if your fax is
unsuccessful due to a transmission error.
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report by
following the steps in How to print a report
on page 89. The factory setting is
The report will also print if you send a color
fax that the receiving machine prints in
black and white. Off is the default setting.
„ Off+Image: Prints a report only if your
fax is unsuccessful due to a transmission
error. The report will also print if your fax is
successful, but you sent a color fax that
the receiving machine printed in black and
white.
Every 50 Faxes.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
A portion of the fax’s first page appears on
the report.
a Press MENU.
d Press a or b to display
Report Setting.
b Press a or b to display Fax.
c Press Fax.
e Press Report Setting.
f Press Journal Period.
88
Printing Reports
g Press d or c to choose an interval.
If you choose Every 50 Faxes, go to
Reports
10
The following reports are available:
„ 6, 12, 24 hours, 2 or 7 days
„ Transmission
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
Prints a Transmission Verification Report
for your last transmission.
„ Help List
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
A help list showing how to program your
machine.
„ Quick Dial
Lists names and numbers stored in the
Speed Dial memory, in alphabetical or
numerical order.
„ Every 50 Faxes
„ Fax Journal
The machine will print the Journal
when the machine has stored
50 jobs.
Lists information about the last incoming
and outgoing faxes. (TX: Transmit.)
(RX: Receive.)
„ User Settings
h Enter the time to start printing in 24-hour
format.
Lists your settings.
Press OK.
„ Network Config
Lists your Network settings.
„ Caller ID hist.
(For example: enter 19:45 for 7:45 PM.)
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
10
Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.
i Press Stop/Exit.
How to print a report
10
a Press MENU.
b Press a or b to display
Print Reports.
c Press Print Reports.
d Press the report you want.
e (Quick Dial only) Press
Alphabetical Orderor
Numerical Order.
f Press Black Start.
g Press Stop/Exit.
89
Polling
11
11
Polling overview
11
Polling receive
11
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
Polling receive lets you call another fax
machine to receive a fax.
Setup to receive polling
11
to work. Not all fax machines support polling.
a Press
(Fax).
b Press d or c to display Polling RX.
c Press Polling RX.
d Press On(or Off).
e Enter the fax number you are polling
using Speed Dialor the dial pad on
the control panel.
f Press Black Start or Color Start.
The LCD shows Dialing.
90
Polling
Sequential polling
(Black & White only)
Canceling a Sequential
Polling Job
11
11
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
a Press Stop/Exit.
b Do one of the following:
„ To cancel the entire sequential
polling job, press
a Press
(Fax).
Entire Seq. Poll.
b Press d or c to display Polling RX.
c Press Polling RX.
„ To cancel the current job, press the
button that displays the number
being dialed.
d Press On(or Off).
„ To exit without canceling, press
Stop/Exit.
e Press d or c to display Broadcasting.
f Press Broadcasting.
c When the LCD asks if you want to
cancel the entire sequential polling job,
do one of the following:
g Do one of the following:
„ Press Add Numberand enter a
number using the buttons on the
LCD.
„ Press Yesto confirm.
„ To exit without canceling, press No
or Stop/Exit.
Press OK.
#
01
„ Press Speed Dial. Press
to
d Do one of the following:
choose Alphabetical Order or
Numerical Order. Press a or b to
select a number.
„ To cancel the current job, press Yes.
„ To exit without canceling, press No
or Stop/Exit.
11
Press OK.
h After you have entered all the fax
i Press Black Start.
The machine polls each number or
Group number in turn for a document.
91
Chapter 11
Polled transmit
(Black & White only)
11
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
Set up for polled transmit
11
a Press
(Fax).
b Load your document.
c Press d or c to display Polled TX.
d Press Polled TX.
e Press On(or Off).
f Press Black Start.
g If you are using the scanner glass, the
LCD will prompt you to choose one of
the following options.
„ Press Yesto scan another page.
„ Press Noor Black Start to send the
document.
h Place the next page on the scanner
glass and press Black Start. Repeat
page.
Your machine will automatically send
the fax.
92
Making copies
12
12
Press the option you want.
How to copy
12
Entering Copy mode
12
When you want to make a copy, press
(Copy) to illuminate it in blue.
Note
• The default setting is Fax mode. You can
change the amount of time that the
machine stays in Copy mode after the last
copy operation. (See Mode Timer
• Book Copy, Watermark Copyand
Ink Save Modefeatures are supported
by technology from Reallusion, Inc.
The LCD shows:
1
F a v o r i t e
C 0 P Y
Making a single copy
12
X
E n l a r g e /
R e d u c e
1 0 0 %
01
Q u a l i t y
N o r m a l
P a p e r Ty p e
P l a i n P a p e r
a Press
(Copy).
b Load your document.
1
No. of Copies
Press the number box directly and enter the
number you want. Then press OK.
c Press Black Start or Color Start.
Also you can enter the number of copies by
pressing
or
on the screen (as
shown above) or by using the dial pad.
Press d or c to scroll through the copy
options. Press the option that you want to set.
94
Making copies
Making multiple copies
12
Copy settings
12
You can make up to 99 copies in one print
run.
You can change the copy settings temporarily
for the next copy.
These settings are temporary, and the
machine returns to its default settings
1 minute after copying, unless you have set
the Mode Timer to 30 seconds or less. (See
a Press
(Copy).
b Load your document.
If you have finished choosing settings, press
Black Start or Color Start.
c Enter the number of copies you want.
d Press Black Start or Color Start.
If you want to choose more settings, press
d or c.
Note
To sort the copies, press d or c to choose
Note
You can save some of the settings that
you use most often by setting them as a
favorite (up to three can be saved). These
settings will stay until you change them
again. (See Setting your favorites
Stop copying
12
To stop copying, press Stop/Exit.
Changing copy quality
12
You can choose from a range of quality. The
factory setting is Normal.
„ Fast
Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
12
Even if you set this option the copy speed
will be slower with Ink Save Mode,
Book Copyor Watermark Copyturned
on.
„ Normal
Normal is the recommended mode for
ordinary printouts. This produces good
copy quality with good copy speed.
„ Best
Use best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
95
Chapter 12
a Press
(Copy).
100%
198% 4"x6" i A4
186%4"x6" i LTR
104% EXE i LTR
97%LTR i A4
93%A4 i LTR
83%LGL i A4
78% LGL i LTR
46%LTR i 4"x6"
Fit to Page
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Quality.
e Press Quality.
f Press Fast, Normalor Best.
g If you do not want to change additional
settings, press Black Start or
Color Start.
Custom(25-400%)
h If you do not want to change additional
settings, press Black Start or
Color Start.
Enlarging or reducing the
image copied
12
Note
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set. If you want this
setting, use the scanner glass.
• Page Layoutis not available with
Enlarge/Reduce.
• Page Layout, Sort, Book Copyand
Watermark Copyare not available with
Fit to Page.
a Press
(Copy).
• Fit to Pagedoes not work properly
when the document on the scanner glass
is skewed more than 3 degrees. Using the
document guidelines on the left and top,
place your document in the upper left
hand corner, with the document face down
on the scanner glass.
b Load your document.
c Enter the number of copies you want.
d Press d or c to display
Enlarge/Reduce.
e Press Enlarge/Reduce.
f Press 100%, Enlarge, Reduce,
Fit to Pageor Custom(25-400%).
Making N in 1 copies or a
poster (Page Layout)
12
g Do one of the following:
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
„ If you chose Enlargeor Reduce,
press the enlargement or reduction
ratio you want.
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
„ If you chose Custom(25-400%),
enter an enlargement or reduction
ratio from 25%to 400%.
Press OK.
„ If you chose 100%or Fit to Page,
96
Making copies
j Place the next page on the scanner
glass.
Note
Watermark Copy, Book Copy, Sort,
Ink Save Modeand Enlarge/Reduce
are not available with Page Layout.
Press Black Start or Color Start.
the layout.
k After all the pages have been scanned,
press Noto finish.
IMPORTANT
• Make sure the paper size is set to Letter or
A4.
Note
If photo paper has been chosen in the
Paper Type setting for N in 1 copies, the
machine will print the images as if Plain
paper had been chosen.
• You cannot use the Enlarge/Reduce
setting with the N in 1 and Poster features.
• If you are producing multiple color copies,
N in 1 copy is not available.
Place the document face down in the
direction shown below:
• You can only make one poster copy at a
time.
„ 2 in 1 (P)
• (P)means Portrait and (L)means
Landscape.
„ 2 in 1 (L)
a Press
(Copy).
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Page Layout.
e Press Page Layout.
„ 4 in 1 (P)
„ 4 in 1 (L)
f Press d or c to display Off(1in1),
2in1(P), 2in1(L), 4in1(P),
12
4in1(L)or Poster (3 x 3).
„ Poster (3 x 3)
g Press the setting of your choice.
You can make a poster size copy of a
photograph.
h If you do not want to change additional
settings, press Black Start or
Color Start to scan the page.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
i After the machine scans the page,
press Yesto scan the next page.
97
Chapter 12
g If you do not want to change additional
settings, press Black Start or
Color Start.
Sorting copies using the ADF
12
You can sort multiple copies. Pages will be
stacked in the order 321, 321, 321, and so on.
Contrast
12
a Press
(Copy).
You can adjust the copy contrast to help an
image look sharper and more vivid.
b Load your document.
a Press
(Copy).
c Enter the number of copies you want.
d Press d or c to display Stack/Sort.
e Press Stack/Sort.
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Contrast.
e Press Contrast.
f Press Sort.
g If you do not want to change additional
settings, press Black Start or
Color Start.
f Press c to increase the contrast or press
d to decrease the contrast.
Press OK.
Note
Fit to Page, Page Layoutand
Book Copyare not available with Sort.
g If you do not want to change additional
settings, press Black Start or
Color Start.
Adjusting Brightness and
Contrast
12
Brightness
12
You can adjust the copy brightness to make
copies darker or lighter.
a Press
(Copy).
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Brightness.
e Press Brightness.
f Press d to make a darker copy or press
c to make a lighter copy.
Press OK.
98
Making copies
g If you do not want to change any
Ink Save Mode
12
additional settings, press Black Start or
Color Start.
Ink Save Mode can help you save some ink.
Your machine detects the edges of the image
and prints the outline of the image. The
amount of ink saved will vary depending on
the document.
Note
• Watermark Copy, Book Copyor
Page Layoutare not available with
Ink Save Mode.
Ink Save Mode: Off
12
• Ink Save Modemay make your
printouts look different from your original
document.
Paper Options
12
Paper Type
12
If you are copying on special paper, set the
machine for the type of paper you are using to
get the best print quality.
Ink Save Mode: On
12
a Press
(Copy).
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Paper Type.
e Press Paper Type.
f Press Plain Paper, Inkjet Paper,
Brother BP71, Other Glossyor
Transparency.
a Press
(Copy).
12
g If you do not want to change additional
settings, press Black Start or
Color Start.
b Load your document.
c Enter the number of copies you want.
Paper Size
12
d Press d or c to display
Ink Save Mode.
If copying on paper other than Letter size, you
will need to change the paper size setting.
You can copy only on Letter, Legal, A4, A5 or
Photo 4 in. × 6 in. (10 cm × 15 cm) paper.
e Press Ink Save Mode.
f Press On(or Off).
a Press
(Copy).
b Load your document.
c Enter the number of copies you want.
99
Chapter 12
d Press d or c to display Paper Size.
e Press Paper Size.
Watermark Copy
12
You can place a logo or text into your
document as a Watermark. You can select
one of the template watermarks, data from
your media cards or USB Flash memory
drive, or scanned data.
f Press Letter, Legal, A4, A5or
4"x6".
g If you do not want to change additional
settings, press Black Start or
Color Start.
Note
Fit to Page, Page Layout,
Ink Save Modeand Book Copyare
not available with Watermark Copy.
Book Copy
12
Book copy corrects dark borders and skew
when copying from the scanner glass. Your
machine can correct the data automatically or
you can make specific corrections.
a Press
(Copy).
b Press d or c to display
Watermark Copy.
a Press
(Copy).
c Press Watermark Copy.
b Load your document.
d Press Use Watermark.
c Enter the number of copies you want.
d Press d or c to display Book Copy.
e Press Book Copy.
Do one of the following:
„ If you want to use a template from
the machine, press
„ If you want to use your own data as a
watermark, press Use Imageand
f Do one of the following:
„ If you want to correct the data
yourself, press On(Preview).
e Press Textand choose the data you
want to use, CONFIDENTIAL, DRAFTor
COPY. Press OK.
Press Black Start or Color Start
„ If you want the machine to correct
the data automatically, press Onand
Change other watermark settings from
the available options as needed.
Press OK.
g Adjust the skewed data using
or
.
Remove the shadows by using d or c.
h If you have finished making corrections,
press Black Start or Color Start.
Note
Page Layout, Sort, Ink Save Mode,
Fit to Pageand Watermark Copy
are not available with Book Copy.
100
Making copies
f Do one of the following:
i If you do not want to change additional
settings, press Black Start or
Color Start.
„ If you want to use a document as the
watermark, press Scan.
Place the document that you want to
use for the watermark on the scanner
glass and press Black Start or
Color Start.
Setting your favorites
12
You can store the copy settings that you use
most often by setting them as a favorite. You
can set up to three favorites.
The scanned data will be displayed
on the LCD.
If you want to adjust the degree of
Transparency for your scanned data,
press Transparency.
a Press
(Copy).
b Choose the copy option and settings
Press d or c to adjust the degree,
you want to store.
and then press OK.
c Press d or c to display
Favorite Settings.
Press OKagain.
d Press Favorite Settings.
e Press Store.
„ If you want to use data from a media
card or USB Flash memory drive as
the watermark, insert the media card
or USB flash memory drive.
Note
After Photo Capture stops blinking,
press Media.
Set Watermark Copyto Offor
Templatewhen storing
Favorite Settings.
The image will be shown on the LCD.
Press the image you want to use for
the watermark.
f Press the location where you want to
store your settings for Favorite:1,
Favorite:2or Favorite:3.
You can adjust the Position, Size,
Angle and Transparency of the
watermark. Press OK.
g Do one of the following:
„ If you want to rename your setting,
12
press
to delete characters. Then
IMPORTANT
DO NOT take out the memory card or
USB Flash memory drive while
enter the new name (up to
12 characters).
Photo Capture is blinking to avoid
damaging the card, USB Flash memory
drive or the data stored on them.
„ If you do not want to rename your
setting, press OK.
g Press OKto confirm to use watermark.
Load the document you want to copy.
h Enter the number of copies you want.
101
Chapter 12
Retrieving your favorite setting
12
‘Out of Memory’
message
When you are ready to use one of your
favorite set of settings, you can recall it.
12
If the Out of Memorymessage appears
a Press
(Copy).
while scanning document, press Stop/Exit to
cancel or Black Start or Color Start to copy
the scanned pages.
b Press Favorite.
You will need to clear some jobs from the
memory before you can continue.
c Press the favorite setting you want to
retrieve.
To free up extra memory, do the following:
Rename your favorite setting
12
After you stored your favorite setting, you can
rename it.
„ Print the faxes that are in the memory.
a Press
(Copy).
b Press d or c to display
Favorite Settings.
When you get an Out of Memory
message, you may be able to make copies if
you first print incoming faxes in the memory to
restore the memory to 100%.
c Press Favorite Settings.
d Press Rename.
e Press the favorite setting you want to
rename.
f Enter the new name (up to
12 characters). (See Entering Text
g Press OK.
102
PhotoCapture Center®: Printing
photos from a memory card or
USB Flash memory drive
13
13
PhotoCapture Center®
Operations
Using a memory card or USB
Flash memory drive
13
13
Your Brother machine has media drives
(slots) for use with the following popular
digital camera media: CompactFlash®,
Memory Stick™, Memory Stick PRO™, SD,
SDHC, xD-Picture Card™ and USB Flash
memory drives.
Printing from a memory card
or USB Flash memory drive
without a PC
13
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media or a USB Flash memory
CompactFlash®
Memory Stick™
Scanning to a memory card or
USB Flash memory drive
Memory Stick PRO™
without a PC
13
You can scan documents and save them
directly to a memory card or USB Flash
memory drive. (See Scan to a memory card
SD, SDHC
xD-Picture Card™
0.87 in.(22 mm)
or less
®
Using PhotoCapture Center
0.43 in. (11 mm)
or less
from your computer
13
USB Flash memory
drive
You can access a memory card or USB Flash
memory drive that is inserted in the front of
the machine from your computer.
„ miniSD can be used with a miniSD
adapter.
(See PhotoCapture Center® for Windows® or
„ microSD can be used with a microSD
Remote Setup & PhotoCapture Center® for
Macintosh in the Software User's Guide on
the CD-ROM.)
adapter.
„ Memory Stick Duo™ can be used with a
Memory Stick Duo™ adapter.
„ Memory Stick PRO Duo™ can be used
with a Memory Stick PRO Duo™ adapter.
„ Memory Stick Micro™ (M2™) can be used
with a Memory Stick Micro™ (M2™)
adapter.
104
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
„ Adapters are not included with the
Please be aware of the following:
machine. Contact a third party supplier for
adapters.
„ When printing an index or image, the
PhotoCapture Center® will print all valid
images, even if one or more images have
been corrupted. Corrupted images will not
be printed.
„ This product supports xD-Picture Card™
Type M / Type M+ / Type H (Large
Capacity).
„ IBM Microdrive™ is not compatible with
„ (memory card users)
the machine.
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
„ CompactFlash® Type II is not supported.
The PhotoCapture Center® feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
Memory cards, USB Flash
memory drive and folder
structure
13
Your machine is designed to be compatible
with modern digital camera image files,
memory cards and USB Flash memory drive;
however, please read the points below to
avoid errors:
„ (USB Flash memory drive users)
„ The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
This machine supports USB Flash
memory drives that have been formatted
by Windows®.
„ Direct PhotoCapture Center® printing
must be performed separately from
PhotoCapture Center® operations using
the PC. (Simultaneous operation is not
available.)
„ The machine can read up to 999 files on a
13
memory card or USB Flash memory drive.
„ The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
105
Chapter 13
Photo Capture key lights:
Getting started
13
Firmly put a memory card or USB Flash
memory drive into the proper slot.
„ Photo Capture light is on, the memory
card or USB Flash memory drive is
properly inserted.
4 5
1
2
3
„ Photo Capture light is off, the memory
card or USB Flash memory drive is not
properly inserted.
1
USB Flash memory drive
2
3
4
5
CompactFlash®
SD, SDHC
„ Photo Capture light is blinking, memory
card or USB Flash memory drive is being
read or written to.
Memory Stick™, Memory Stick PRO™
xD-Picture Card™
IMPORTANT
IMPORTANT
The USB direct interface supports only a
USB Flash memory drive, a PictBridge
compatible camera, or a digital camera
that uses the USB mass storage standard.
Any other USB devices are not supported.
DO NOT unplug the power cord or remove
the media from the media drive (slot) or
USB direct interface while the machine is
reading or writing to the media (the
Photo Capture key is blinking). You will
lose your data or damage the card.
The machine can only read one memory card
or USB Flash memory drive at a time so do
not put more than one device in the machine
at a time.
106
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Entering PhotoCapture mode
13
Print Images
13
After you insert the memory card or USB
Flash memory drive, the LCD displays the
PhotoCapture options.
View Photos
13
You can preview your photos on the LCD
before you print them. If your photos are large
files there may be a delay before each photo
is displayed on the LCD.
The LCD shows:
PhotoCapture
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
View
Photos
Enhance
Photos
Index
Print
Press
(Photo Capture).
„ Press View Photosif you want to
quickly view and print your photos. See
b Press View Photos.
Do one of the following:
„ Press Enhance Photosif you want to
add special effects to your photos. See
„ If you want to choose photos to print
or print more than one for an image,
„ Press Index Printif you want to print
„ If you want to print all photos,
an Index page (Thumbnails). You can also
print photos using the image numbers of
the Index page (Thumbnails). See Print
press
.
Press Yesto confirm.
Note
Note
If your digital camera supports DPOF
• Eight thumbnails are displayed at a time
with the current page number and total
number of pages listed under the
thumbnails.
Press the option you want to set.
• Press d or c repeatedly to scroll through
all photos. Hold down d or c to
fast-forward and fast-rewind through the
thumbnail pages.
13
• Press
to start Slide Show.
c Press a photo from the thumbnail.
d Enter the number of copies you want
either by pressing the number box
directly and enter the number you want
or pressing + or -.
Press OK.
107
Chapter 13
chosen all the photos that you want to
print.
b Press Index Print.
c Press Index Sheetand choose
6 Images/Lineor 5 Images/Line.
f After you have chosen all the photos,
press OK. You now have the following
options:
„ To add the Auto Correcteffect to
your chosen photos, press
.
6 Images/Line 5 Images/Line
„ If you want to change the print
Print time for 5 Images/Linewill be
slower than 6 Images/Line, but the
quality is better.
settings, press Print Setting.
„ If you do not want to change any
settings, press Color Start to print.
d Do one of the following:
„ Press Print Settingto change
the paper type or the paper size you
are using.
Print Index (Thumbnails)
13
The PhotoCapture Center® assigns numbers
for images (such as No.1, No.2, No.3, and so
on).
„ If you do not want to change the
e Press Paper Type.
Choose the paper type you are using,
Plain Paper, Inkjet Paper,
Brother BP71or Other Glossy.
f Press Paper Size.
Choose the paper size you are using,
Letteror A4.
The PhotoCapture Center® does not
recognize any other numbers or file names
that your digital camera or computer has
used to identify the pictures. You can print a
g Press Color Start to print.
thumbnail page. This will show all the pictures
on the memory card or USB Flash memory
drive.
Note
Only file names that are 8 characters or
less will be printed correctly on the index
sheet.
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(Photo Capture).
108
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Printing Photos
13
Enhance Photos
13
Before you can print an individual image, you
have to know the image number.
You can edit and add effects to your photos
and view them on the LCD before printing.
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
Note
The Enhance Photos feature is supported
by technology from Reallusion, Inc.
Press
(Photo Capture).
a Make sure you have put the memory
card or USB Flash memory drive in the
correct slot.
c Press Index Print.
d Press Print Photos.
Press
(Photo Capture).
b Press Enhance Photos.
e Enter the image number that you want to
print from the Index page (Thumbnails).
After you have chosen the image
numbers, press OK.
Note
• Press d or c to scroll through all photos.
You can forward and rewind the
Note
thumbnails by holding these keys. The
photo is not shown during this operation.
• You can enter multiple numbers at one
time by using a comma or a hyphen. For
example, Enter 1, 3, 6 to print images
No.1, No.3 and No.6. Enter 1-5 to print
images No.1 to No.5.
• Eight thumbnails are displayed at a time
with the current page number and total
number of pages listed under the
thumbnails.
• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.
• Press
to start Slide Show.
c Press a photo from the thumbnails.
f Enter the number of copies you want
either by pressing the number box
directly and enter the number you want
or pressing + or -.
d Press Enhanceor Trim. You can also
choose both together. Press OK.
e Do one of the following:
13
g Do one of the following:
„ Press Print Settingto change
„ If you do not want to change any
settings, press Color Start to print.
109
Chapter 13
f Press the effect you wish to add.
Press OK.
• After adding each effect, you can enlarge
the view of the image by pressing
go back to the original size, press
. To
.
Note
• While the image is enlarged, you can
move around the image with up ( ),
down ( ), left ( ) and right ( ).
• You have 7 ways to add effects to your
photo.
• Press Cancelto return to the list of
Auto Correct
effects.
The machine decides the appropriate
effect for your photo.
g Adjust the red frame around your photo.
The part inside of the red frame will be
printed.
Enhance Skin
Best used for adjusting portrait
photographs. It adjusts human skin
color. Press d or c to adjust the level of
contrast.
„ Press + or - to enlarge or reduce the
frame size.
„ Press a, b, d or c to move the
Remove Red-Eye
position of the frame.
The machine will attempt to remove
red-eye from your photo. If red-eye
detection fails, you can press the
Try Againbutton to re-detect.
„ Press
to rotate the frame.
Press OKwhen you have finished
adjusting the frame setting.
Press OKto confirm.
Enhance Scenery
Best used for adjusting landscape
photographs. It highlights green and
blue areas in your photo. Press d or c
to adjust the level of contrast.
Note
If your photo is very small or has irregular
proportions you may not be able to trim
the photo. The LCD will display
Image Too Small.or
Monochrome
You can convert the color of your
photo to monochrome.
Image Too Long.
Sepia
h Enter the number of copies you want
either by pressing the number box
directly and enter the number you want
or pressing + or -.
Adds a sepia tone (shades of brown)
effect to your photo.
Auto Correct &
Remove Red-Eye
Press OK.
The machine decides the suitable
effects for your photo. Also, it will
attempt to remove red-eye from your
photo.
i Do one of the following:
„ Press Print Settingand change
• There are some cases when red-eye may
not be removed.
„ If you do not want to change any
settings, press Color Start to print.
• When the face is too small in the
image.
• When the face is turning too far up,
down, left or right.
110
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
DPOF printing
13
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
When a memory card (CompactFlash®,
Memory Stick™, Memory Stick PRO™, SD,
SDHC or xD-Picture Card™) containing
DPOF information is put into your machine,
you can print the chosen image easily.
a Make sure you have put a memory card
in the proper slot.
The machine will ask you if you want to
use DPOF setting.
b Press Yes.
c Do one of the following:
„ Press Print Settingto change
„ If you do not want to change any
settings, press Color Start to print.
Note
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support website or accompanying
documentation.
13
111
Chapter 13
PhotoCapture Center® print settings
13
You can change the print settings temporarily for the next printing.
These settings are temporary, and the machine returns to its default settings 3 minutes after
Note
You can save the print settings you use most often by setting them as the default. (See Setting
P r i n t S e t t i n g
P r i n t Q u a l i t y
P a p e r Ty p e
P a p e r S i z e
B r i g h t n e s s
P h o t o
O t h e r G l o s s y
4 " x 6 "
0
Print Quality
13
Paper options
13
a Press Print Setting.
Paper Type
13
b Press a or b to display
Print Quality.
a Press Print Setting.
b Press a or b to display Paper Type.
c Press Paper Type.
c Press Print Quality.
d Press Normalor Photo.
d Press the paper type you are using,
Plain Paper, Inkjet Paper,
e If you do not want to change additional
Brother BP71or Other Glossy.
settings, press
.
Press Color Start to print.
e If you do not want to change additional
settings, press
.
Press Color Start to print.
112
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Paper and print size
13
Adjusting Brightness,
Contrast and Color
13
a Press Print Setting.
b Press a or b to display Paper Size.
c Press Paper Size.
Brightness
13
a Press Print Setting.
b Press a or b to display Brightness.
c Press Brightness.
d Press the paper size you are using,
4"x 6", 5"x 7", Letteror A4.
Do one of the following:
„ If you chose Letter or A4, go to
d Press d to make a darker print or press
c to make a lighter print.
Press OK.
„ If you chose another size of paper,
e If you do not want to change additional
e Press the Print Size.
settings, press
.
Press Color Start to print.
Example: Printed Position for Letter paper
1
2
3
Contrast
13
3"x 4"
3.5"x 5"
4"x 6"
You can choose the contrast setting. More
contrast will make an image look sharper and
more vivid.
a Press Print Setting.
b Press a or b to display Contrast.
c Press Contrast.
4
5
6
Max. Size
5"x 7"
6"x 8"
d Press c to increase the contrast or press
d to decrease the contrast.
Press OK.
e If you do not want to change additional
13
settings, press
.
f If you do not want to change additional
settings, press
Press Color Start to print.
Press Color Start to print.
.
113
Chapter 13
Color Enhancement (True2Life®)
13
Note
• White Balance
You can turn on the color enhancement
(True2Life®) feature to print more vivid
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
images. Printing time will be slower.
a Press Print Setting.
b Press a or b to display True2Life.
c Press True2Life.
d Do one of the following:
• Sharpness
„ If you want to customize the White
Balance, Sharpness or Color
Density, press On, and then go to
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
„ If you do not want to customize,
press Off.
• Color Density
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out or weak picture.
e Press White Balance, Sharpnessor
Color Density.
f Press d or c to adjust the degree of the
setting.
Press OK.
g Do one of the following:
„ If you want to customize another
color enhancement, repeat steps e
„ If you want to change other settings,
press
to display the print setting
menu and press the setting you want
h If you do not want to change additional
settings, press
.
Press Color Start to print.
114
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Cropping
13
Borderless printing
13
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
a Press Print Setting.
b Press a or b to display Borderless.
c Press Borderless.
If you are also using the Borderless setting,
d Press Off(or On).
a Press Print Setting.
b Press a or b to display Cropping.
c Press Cropping.
e If you do not want to change additional
settings, press
Press Color Start to print.
.
d Press Off(or On).
Print Date
13
e If you do not want to change additional
You can print the date if it is already in the
data on your photo. The date will be printed
on the lower right corner. If the data doesn’t
have the date information, you cannot use
this function.
settings, press
Press Color Start to print.
.
Cropping: On
13
a Press Print Setting.
b Press a or b to display Print Date.
c Press Print Date.
On Off
Cropping: Off
13
d Press
(or
).
e If you do not want to change additional
settings, press
.
Press Color Start to print.
13
Note
The DPOF setting on your camera must
be turned off to use the Print Date.
115
Chapter 13
Setting your changes as the
new default
Scan to a memory card
or USB Flash memory
drive
13
You can save the print settings you use most
often by setting them as the default settings.
These settings will stay until you change
them again.
13
Entering Scan mode
13
a Choose the print settings and options
When you want to scan to a memory card or
you want to store.
USB Flash memory drive, press
The LCD shows:
(Scan).
b After changing the last setting, press
a or b to choose Set New Default.
SCAN
c Press Set New Default.
d Press Yesto confirm.
e Press Stop/Exit.
S c a n t o
E - m a i l
S c a n t o
I m a g e
S c a n t o
O C R
S c a n t o
F i l e
S c a n t o
M e d i a
Press Scan to Media.
Restoring all settings to the
factory settings
If you are not connected to your computer
only the Scan to Media selection is available
on the LCD.
13
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
(See Using the Scan key for Windows® or
Macintosh in the Software User’s Guide on
the CD-ROM for details about the other menu
options.)
a Press Print Setting.
b Press a or b to display
Factory Reset.
c Press Factory Reset.
d Press Yesto confirm.
e Press Stop/Exit.
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PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
e Do one of the following:
How to scan to a memory card
or USB Flash memory drive
„ To change the quality, press d or c to
display Quality.
13
Press Qualityand choose
Color 150 dpi,
Color 300 dpi,
Color 600 dpi,
B/W 200x100 dpior
B/W 200 dpi.
You can scan black & white and color
documents into a memory card or USB Flash
memory drive. Black & white documents will
be stored in PDF (*.PDF) or TIFF (*.TIF) file
formats. Color documents may be stored in
PDF (*.PDF) or JPEG (*.JPG) file formats.
The factory setting is Color 150 dpiand
the default file format is PDF. The machine
automatically creates file names based on
the current date. (For details, see the Quick
Setup Guide.) For example, the fifth image
scanned on July 1, 2009 would be named
07010905.PDF. You can change the color
and quality.
„ To change the file type, press d or c
to display File Type.
Press File Typeand choose PDF,
JPEGor TIFF.
„ If you want to change the file name,
press d or c to display File Name.
Press File Nameand enter the file
name.
You can only change the first
6 characters.
Quality
Selectable File
Format
Color 150 dpi
Color 300 dpi
Color 600 dpi
JPEG/ PDF
JPEG/ PDF
JPEG/ PDF
Press OK.
„ Press Black Start or Color Start to
start scanning without changing
additional settings.
B/W 200x100 dpi TIFF/ PDF
B/W 200 dpi TIFF/ PDF
Note
• If you chose color in the resolution setting,
a Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
you cannot choose TIFF.
• If you chose black & white in the resolution
setting, you cannot choose JPEG.
IMPORTANT
DO NOT take out the memory card or
USB Flash memory drive while
f Press Black Start or Color Start.
Photo Capture is blinking to avoid
damaging the card, USB Flash memory
drive or data stored on them.
13
b Load your document.
c Press
(Scan).
d Press Scan to Media.
117
Chapter 13
f Press Auto Crop.
g Press On.
Auto Crop
13
You can scan multiple documents placed on
the scanner glass. An individual document
can be previewed on the LCD before you
save it. When you choose Auto Crop, the
machine will scan each document and create
h If you do not want to change additional
settings, press Black Start or
Color Start to start scanning.
separate files. For example, if you place three
documents on the scanner glass, the
i The number of the scanned documents
appear on the LCD.
machine will scan and create three separate
files. If you want to create a three page file,
choose PDFor TIFFfor File Type. If you
use this setting, use the scanner glass.
Press OK.
j Press d or c to preview each document
data.
Press Save Allto save the data.
1
Note
• Auto Cropis available for paper that has
all four corners with right angles of
90 degrees. If one of the angles is not
square, Auto Crop cannot detect the
document.
1
1
3
• If your document is too long or wide, this
setting does not work properly.
2
3
• You must place the documents away from
the edges of the scanner glass as shown
in the illustration.
2
• You must place the documents at least
0.4 in. (10 mm) away from each other.
1
2
0.4 in. (10 mm) or greater (top, left, right)
0.8 in. (20 mm) or greater (bottom)
• Auto Cropadjusts the skew of the
document on the scanner glass, but if your
document is skewed more than
Note
Auto Cropis supported by technology
10 degrees, this setting will not work.
• The ADF must be empty to use the Auto
Crop.
from Reallusion, Inc.
• The Auto Cropfeature is available for up
to a maximum of 16 documents
a Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
depending on size of your documents.
b Load your document.
IMPORTANT
DO NOT take out the memory card or
USB Flash memory drive while
c Press
(Scan).
Photo Capture is blinking to avoid
damaging the card, USB Flash memory
drive or data stored on them.
d Press Scan to Media.
e Press d or c to choose Auto Crop.
118
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
How to set a new default
13
Understanding the
Error Messages
13
You can save the Scan to Media settings
(Quality, File Type, and Auto Crop)
you use most often by setting them as the
default settings. These settings will stay until
you change them again.
Once you are familiar with the types of errors
that can occur while you are using
PhotoCapture Center®, you can easily
identify and troubleshoot any problems.
a Press
(Scan).
„ Hub is Unusable.
This message will appear if a Hub or USB
Flash memory drive with a Hub has been
put into the USB direct interface.
b Press Scan to Media.
c Press d or c to display
Set New Default.
„ Media Error
This message will appear if you put in a
memory card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the memory card.
d Press Set New Default.
e Press Yesto confirm.
f Press Stop/Exit.
„ No File
How to reset to the factory
settings
This message will appear if you try to
access a memory card or USB Flash
memory drive in the drive (slot) that does
not contain a .JPG file.
13
You can restore all the settings you have
changed to the factory settings.
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory. This message will
also appear when a memory card or USB
Flash memory drive you are using does
not have enough space available for the
scanned document.
a Press
(Scan).
b Press Scan to Media.
c Press d or c to choose
Factory Reset.
d Press Factory Reset.
e Press Yesto confirm.
f Press Stop/Exit.
„ Media is Full.
13
This message will appear if you are trying
to save more than 999 files in a memory
card or USB Flash memory drive.
„ Unusable Device
This message will appear if a USB device
or USB Flash memory drive that is not
supported has been connected to the USB
direct interface. For more information, visit
message will also appear if you connect a
broken device to the USB direct interface.
119
Printing photos from a camera
14
14
Setting your digital camera
14
Printing photos
directly from a
PictBridge camera
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
14
Depending on your camera some of these
settings may not be available.
Camera Menu Options
Selections
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
Paper Size
Letter, A4, 4"×6", Printer
Settings (Default setting) 2
Paper Type
Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
(Default setting) 2
Layout
Borderless: On,
Borderless: Off,
Printer Settings (Default
setting) 2
DPOF setting 1
Print Quality
-
PictBridge requirements
14
Normal, Fine,
To avoid errors, remember the following
points:
Printer Settings (Default
setting) 2
„ The machine and the digital camera must
Color
Enhancement
On, Off,
be connected using a suitable USB cable.
Printer Settings (Default
setting) 2
„ The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Print Date
On, Off,
Printer Settings (Default
setting) 2
„ PhotoCapture Center® operations are not
available when using the PictBridge
feature.
1
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
120
Printing photos from a camera
Printing Images
14
Settings
Options
4"×6"
Paper Size
Paper Type
Layout
Note
Glossy Paper
Borderless: On
Fine
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
Print Quality
Color Enhancement
Print Date
Off
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
a USB cable.
Off
„ When your camera does not have any
menu selections, these settings are also
used.
„ The names and availability of each setting
depends on the specification of your
camera.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
1
1
USB direct interface
b Turn on the camera.
When the machine has recognized the
camera, the LCD shows
Camera Connected.
c Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the LCD will show Printing.
IMPORTANT
To prevent damage to your machine, do
14
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
121
Chapter 14
DPOF printing
14
Printing photos
directly from a digital
camera
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
(without PictBridge)
14
If your camera is using the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
Note
Note
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support website or accompanying
documentation.
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
122
Printing photos from a camera
Printing Images
14
Understanding the
Error Messages
14
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
Once you are familiar with the types of errors
that can occur while you are printing from a
camera, you can easily identify and
troubleshoot any problems.
a Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
„ Unusable Device
This message will appear if you connect a
camera that is not using the USB Mass
Storage standard. This message will also
appear if you connect a broken device to
the USB direct interface.
(For more detailed solutions see Error and
1
1
USB direct interface
b Turn on the camera.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
14
123
Chapter 14
124
Software and Network features
15
15
The CD-ROM includes the Software User’s
Guide and Network User’s Guide for features
available when connected to a computer (for
example, printing and scanning). These
guides have easy to use links that, when
clicked, will take you directly to a particular
section.
c Click the heading you would like to view
from the list at the left of the window.
You can find information on these features:
„ Printing
„ Scanning
„ ControlCenter3 (Windows®)
„ ControlCenter2 (Macintosh)
„ Remote Setup
„ Faxing from your computer
„ PhotoCapture Center®
„ Network Printing
„ Network Scanning
Macintosh
„ Wired and Wireless Network
How to read HTML User’s Guide
This is a quick reference for using the HTML
User’s Guide.
a Make sure your Macintosh is turned on.
Insert the Brother CD-ROM into your
CD-ROM drive.
b Double-click the Documentation icon.
Windows®
c Double-click your language folder, and
then double-click the top.html.
Note
If you have not installed the software, see
d Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) in the Top
Menu, and then click the heading you
would like to read from the list at the left
of the window.
a From the Start menu, point to Brother,
MFC-XXXX (where XXXX is your model
number) from the programs group, then
click User’s Guides in HTML format.
b Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) from the
Top Menu.
126
Safety and Legal
A
A
Choosing a location
A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone wall jack and a standard AC power outlet. Choose a location where
the temperature remains between 50 °F and 95 °F (10 °C and 35 °C).
WARNING
DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
DO NOT connect your machine to AC power outlets on the same circuit as large appliances or
other equipment that might disrupt the power supply.
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to AC power outlets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• Avoid interference sources, such as speakers or the base units of non-Brother cordless
telephones.
• DO NOT tip the machine, or place it on any tilted surface. Doing this may cause ink spillage
and internal damage to your machine.
128
Safety and Legal
To use the machine safely
A
A
Please keep these instructions for later reference and read them before attempting any
maintenance.
Note
If there are faxes in the machine's memory, you need to print them or save them before you
unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the AC power outlet. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.
Unplug this product from the wall outlet before cleaning the inside of the machine.
129
DO NOT use flammable substances, any type of spray or an organic solvent/liquid that contains
alcohol or ammonia to clean the inside or outside of the machine.
Doing this may cause a fire or electrical shock.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately
unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother
If metal objects, water or other liquids get inside the machine, immediately unplug the machine
Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall jack.
Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a
wet location.
This product must be installed near an AC power outlet that is easily accessible. In case of an
emergency, you must unplug the power cord from the AC power outlet to shut off the power
completely.
This product should be connected to an AC power source within the range indicated on the
rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a
qualified electrician.
Always make sure the plug is fully inserted.
130
Safety and Legal
A
DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire.
To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord.
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
• DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
• Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
• DO NOT use this product to report a gas leak in the vicinity of the leak.
131
CAUTION
DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.
DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this
may cause injury.
132
Safety and Legal
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
A
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or Jam
Clear Cover.
Lightning and power surges can damage this product! We recommend that you use a quality
surge protection device on the AC power line and on the telephone line, or unplug the cords
during a lightning storm.
DO NOT touch the Touchscreen immediately after plugging in the power cord or turning on the
machine. Doing this may cause an error.
133
Important safety instructions
A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 DO NOT use this product near water.
5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
6 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over
a radiator or heater. This product should never be placed in a built-in installation unless
adequate ventilation is provided.
7 DO NOT allow anything to rest on the power cord. DO NOT place this product where people
can walk on the cord.
8 If an extension cord is used with this product, make sure that the total ampere ratings of the
products plugged into the extension cord do not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the AC power outlet does not exceed
15 amperes (USA only).
9 DO NOT place anything in front of the machine that will block received faxes. DO NOT place
anything in the path of received faxes.
10 Wait until pages have exited the machine before picking them up.
11 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never
spill liquid of any kind on the product. DO NOT attempt to service this product yourself because
opening or removing covers may expose you to dangerous voltage points and other risks and
may void your warranty. Refer all servicing to a Brother Authorized Service Center. For the
location of your nearest Brother Authorized Service Center, please call the following:
In USA: 1-877-BROTHER (1-877-276-8437)
In Canada: 1-877-BROTHER
12 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized
Service Personnel under the following conditions:
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions.
Improper adjustment of other controls may result in damage and will often require extensive
work by a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
134
Safety and Legal
13 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
A
14 To reduce the risk of fire, electric shock and injury to people, note the following:
„ DO NOT use this product near appliances that use water, a swimming pool, or in a wet
basement.
„ DO NOT use the machine during an electrical storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the vicinity of the leak.
15 Caution - To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.
Standard telephone and FCC Notices (These notices are in effect
on models sold and used in the United States only.)
A
This equipment is hearing-aid compatible.
When programming emergency numbers or making test calls to emergency numbers:
„ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging
up.
„ Perform these activities in the off-peak hours, such as early morning or late evening.
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the
ACTA. On the backside of this equipment is a label that contains, among other information, a
product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided
to the telephone company.
You may safely connect this equipment to the telephone line by means of a standard modular jack,
USOC RJ11C.
A plug and jack used to connect this equipment to the premises wiring and telephone network
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A
compliant telephone cord and modular plug is provided with this product. It is designed to be
connected to a compatible modular jack that is also compliant. See installation instructions for
details.
The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an
incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be
certain of the number of devices that may be connected to a line, as determined by the total RENs,
contact the local telephone company. For products approved after July 23, 2001, the REN for this
product is part of the product identifier that has the format US:AAAEQ##TXXXX.The digits
represented by ## are the REN without a decimal point (e.g., 06 is a REN of 0.6). For earlier
products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, the telephone company will notify you in
advance that temporary discontinuance of service may be required. But if advance notice isn't
practical, the telephone company will notify the customer as soon as possible. Also, you will be
advised of your right to file a complaint with the FCC if you believe it is necessary.
135
The telephone company may make changes in its facilities, equipment, operations or procedures
that could affect the operation of the equipment. If this happens the telephone company will
provide advance notice in order for you to make necessary modifications to maintain uninterrupted
service.
If trouble is experienced with this equipment, for repair or warranty information, please contact
the telephone network, the telephone company may request that you disconnect the equipment
until the problem is resolved.
Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission or corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line, ensure the
installation of this equipment does not disable your alarm equipment. If you have questions about
what will disable alarm equipment, call your telephone company or a qualified installer.
If you are not able to solve a problem with your machine, call Brother Customer Service. (See
WARNING
For protection against the risk of electrical shock, always disconnect all cables from the wall
outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the telephone company or
connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the result of your
use of this information, including direct, special or consequential damages. There are no
warranties extended or granted by this document.
This machine has been certified to comply with FCC standards, which are applied to the
USA only.
136
Safety and Legal
Federal Communications Commission (FCC) Declaration of
Conformity (USA only)
A
A
Responsible Brother International Corporation
Party:
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
declares, that the product
Product Name: MFC-795CW
comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This
device may not cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning the equipment
off and on, the user is encouraged to try to correct the interference by one or more of the following
measures:
„ Reorient or relocate the receiving antenna.
„ Increase the separation between the equipment and receiver.
„ Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
„ Call the dealer or an experienced radio/TV technician for help.
„ This transmitter must not be co-located or operated in conjunction with any other antenna or
transmitter.
IMPORTANT
Changes or modifications not expressly approved by Brother Industries, Ltd. could void the
user's authority to operate the equipment.
Industry Canada Compliance Statement (Canada only)
A
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
Operation is subject to the following two conditions: (1) this device may not cause interference,
and (2) this device must accept any interference, including interference that may cause undesired
operation of this device.
137
LAN connection
A
CAUTION
DO NOT connect this product to a LAN connection that is subject to over-voltages.
®
International ENERGY STAR Qualification Statement
A
The purpose of the International ENERGY STAR® Program is to promote the development and
popularization of energy-efficient office equipment.
As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets
the ENERGY STAR® specifications for energy efficiency.
138
Safety and Legal
Legal limitations for copying
A
A
Color reproductions of certain documents are illegal and may result in either criminal or civil
liability. This memorandum is intended to be a guide rather than a complete listing of every
possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular
questionable documents.
The following documents issued by the United States/Canadian Government or any of its
Agencies may not be copied:
„ Money
„ Bonds or other certificates of indebtedness
„ Certificates of Deposit
„ Internal Revenue Stamps (canceled or uncanceled)
„ Selective Service or draft papers
„ Passports
„ United States/Canadian Postage Stamps (canceled or uncanceled)
„ Food Stamps
„ Immigration Papers
„ Checks or drafts drawn by Governmental agencies
„ Identifying badges or insignias
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair use’.
Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.
139
Trademarks
A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United
States and/or other countries.
Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft
Corporation in the United States and/or other countries.
Apple, Macintosh and Safari are trademarks of Apple Inc., registered in the United States and
other countries.
Adobe, Flash, Illustrator, PageMaker and Photoshop are either registered trademarks or
trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of
Nuance Communications, Inc. or its affiliates in the United States and/or other countries.
Microdrive is a trademark of International Business Machines Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a trademark of Sony Corporation.
xD-Picture Card is a trademark of FUJIFILM Corporation, Toshiba Corporation and Olympus
Optical Co. Ltd.
PictBridge is a trademark.
Memory Stick PRO, Memory Stick PRO Duo, Memory Stick Duo, MagicGate Memory Stick,
Memory Stick Micro and M2 are trademarks of Sony Corporation.
BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered
trademarks of Broadcom Corporation in the United States and/or other countries.
AOSS is a trademark of Buffalo Inc.
Wi-Fi, WPA, WPA2 and Wi-Fi Protected Setup are either trademarks or registered trademarks of
Wi-Fi Alliance in the United States and/or other countries.
Intel and Pentium are trademarks of Intel Corporation in the U.S. and other countries.
AMD is a trademark of Advanced Micro Devices, Inc.
FaceFilter Studio is a trademark of Reallusion, Inc.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other trademarks are the property of their respective companies.
140
Troubleshooting and Routine
Maintenance
B
B
Troubleshooting
B
B
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips.
If you are having difficulty with your machine
B
Printing
Difficulty
Suggestions
No printout
Check the interface cable or wireless connection on both the machine and your
computer. (See the Quick Setup Guide.)
Check that the machine is plugged in and that the On/Off key is on.
One or more ink cartridges have reached the end of their life. (See Replacing the
Check to see if the LCD is showing an error message. (See Error and
Check that the correct printer driver has been installed and chosen.
Make sure that the machine is online. Click Start and then Printers and Faxes.
Right-click and choose Brother MFC-XXXX (where XXXX is your model name),
and make sure that Use Printer Offline is unchecked.
When you choose the Print Odd Pages and Print Even Pages settings, you may
see a printing error message on your computer, as the machine pauses during the
printing process. The error message will disappear after the machine re-starts
printing.
Poor print quality
Make sure that the Media Type setting in the printer driver or the Paper Type
setting in the machine’s menu matches the type of paper you are using. (See
Printing for Windows® or Printing and Faxing for Macintosh in the Software User’s
141
Printing (continued)
Difficulty
Suggestions
Poor print quality
(continued)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
„ The expiration date written on the cartridge package has passed. (Genuine
Brother Innobella™ Ink cartridges stay usable for up to two years if kept in
their original packaging.)
„ The ink cartridge has been in your machine for over six months.
„ The ink cartridge may not have been stored properly before use.
Make sure you are using Genuine Brother Innobella™ Ink.
Try using the recommended types of paper. (See Acceptable paper and other print
The recommended environment for your machine is between 68 °F to 91 °F
(20 °C to 33 °C).
White horizontal lines appear in text Clean the print head. (See Cleaning the print head on page 167.)
or graphics.
Make sure you are using Genuine Brother Innobella™ Ink.
Try using the recommended types of paper. (See Acceptable paper and other print
The machine prints blank pages.
Characters and lines are stacked.
Make sure you are using Genuine Brother Innobella™ Ink.
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guides
Make sure the Jam Clear Cover is closed properly.
Smudged stain at the top center of Make sure the paper is not too thick or curled. (See Acceptable paper and other
the printed page.
Smudged stain at the right or left
corner of the printed page.
Make sure the paper is not curled when you print on the back side of the paper
with the Print Odd Pages and Print Even Pages settings.
Printing appears dirty or ink seems Make sure you are using the recommended types of paper. (See Acceptable
to run.
dry.
Make sure you are using Genuine Brother Innobella™ Ink.
If you are using photo paper, make sure that you have set the correct paper type.
If you are printing a photo from your PC, set the Media Type in the Basic tab of
the printer driver.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine’s
Make sure you are using the paper support flap. (See Loading paper and other
Make sure you are using Genuine Brother Innobella™ Ink.
The machine prints dense lines on Check Reverse Order in the Basic tab of the printer driver.
the page.
The printouts are wrinkled.
In the printer driver Advanced tab, click Color Settings, and uncheck
Bi-Directional Printing for Windows® or Bi-Directional Printing for Macintosh.
Make sure you are using Genuine Brother Innobella™ Ink.
Cannot perform ‘Page Layout’
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
142
Troubleshooting and Routine Maintenance
Printing (continued)
Difficulty
Suggestions
Print speed is too slow.
Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver Basic tab. Also, click Color Settings, and make sure you uncheck Color
B
Enhancement (True2Life®).
Turn the borderless feature off. Borderless printing is slower than normal printing.
(See Printing for Windows® or Printing and Faxing for Macintosh in the Software
User’s Guide on the CD-ROM.)
True2Life® is not working properly. If the image data is not full color in your application (such as 256 color), True2Life®
will not work. Use at least 24 bit color data with the True2Life® feature.
Photo paper does not feed
properly.
When you print on Brother Photo paper, load one extra sheet of the same photo
paper in the paper tray. An extra sheet has been included in the paper package
for this purpose.
Clean the paper pick-up roller.
Machine feeds multiple pages.
There is a paper jam.
Make sure the paper is loaded properly in the paper tray. (See Loading paper and
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Make sure the paper length guide is set to the paper size. Do not extend the paper
tray when you load A5 or smaller size paper. (See Printer jam or paper jam
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See Loading paper and other
Try to reduce the print resolution. (See Printing for Windows® or Printing and
Faxing for Macintosh in the Software User’s Guide on the CD-ROM.)
Machine does not print from
Adobe® Illustrator®.
Printing Received Faxes
Difficulty
Suggestions
Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone
across the page or the top and
bottom of sentences are cut off.
line. Ask the other party to send the fax again.
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Received color fax prints only in
black & white.
Replace the color ink cartridges that have reached the end of their life, and then
ask the other person to send the color fax again. (See Replacing the ink cartridges
Left and right margins are cut off or Turn on Auto Reduction. (See Printing a reduced incoming fax on page 56.)
a single page is printed on two
pages.
143
Telephone Line or Connections
Difficulty
Suggestions
Dialing does not work.
(No dial tone)
Check that the machine is plugged in and that the On/Off key is on.
Check all line cord connections. Make sure the telephone line cord is plugged into
the telephone wall jack and the LINE jack of the machine.
(Canada only) Change the Tone/Pulse setting. (See the Quick Setup Guide.)
Verify that the telephone line and jack are working by connecting a known working
telephone and telephone line to the jack. Press Speaker Phone or lift the
machine's handset or the handset of an external telephone, and then listen for a
dial tone. If there is no dial tone, ask your telephone company to check the line
and/ or jack.
The machine does not answer
when called.
Make sure the machine is in the correct Receive Mode for your setup. (See
call your machine to hear it answer. If there is still no answer, check that the
telephone line cord is plugged into the telephone wall jack and the LINE jack of the
machine. If there is no ringing when you call your machine, ask your telephone
company to check the line.
Receiving Faxes
Difficulty
Suggestions
Cannot receive a fax.
Make sure your machine has a dial tone by pressing the Speaker Phone key. If
you hear static or interference on your fax line, please contact your local telephone
company.
Check all line cord connections. Make sure the telephone line cord is plugged into
the telephone wall jack and the LINE jack of the machine. If you subscribe to DSL
or VoIP services, please contact your service provider for connection instructions.
Make sure the machine is in the correct Receive Mode. This is determined by the
external devices and telephone subscriber services you have on the same line as
If you have a dedicated fax line and want your Brother machine to automatically
answer all incoming faxes, you should select Fax Onlymode.
If your Brother machine shares a line with an external answering machine, you
should select the Manualmode. In Manualmode, your Brother machine will
automatically receive incoming faxes and voice callers will be able to leave a
message on your answering machine.
If your Brother machine shares the line with a Voice Mail subscriber service,
If your Brother machine is on a line with the Distinctive Ring subscriber service,
If your Brother machine shares a line with other telephones and you want it to
automatically answer all incoming faxes, you should select the Fax/Telmode. In
Fax/Telmode, your Brother machine will automatically receive faxes and
produce a pseudo/double-ring to alert you to answer voice calls.
If you do not want your Brother machine to automatically answer any incoming
faxes, you should select the Manualmode. In Manualmode, you must answer
every incoming call and activate the machine to receive faxes.
144
Troubleshooting and Routine Maintenance
Receiving Faxes (continued)
Difficulty
Suggestions
Cannot receive a fax.
(continued)
Another device or service at your location may be answering the call before your
Brother machine answers. To test this, lower the ring delay setting:
„ If the answer mode is set to Fax Onlyor Fax/Tel, reduce the ring delay to
B
„ If the answer mode is set to Manual, reduce the number of rings programmed
on your answering machine to 2.
„ If the answer mode is set to Manual, DO NOT adjust the ring delay setting.
Have someone send you a test fax:
„ If you received the test fax successfully, your machine is operating properly.
Remember to reset your ring delay or answering machine setting back to your
original setting. If receiving problems recur after resetting the ring delay, then
a person, device, or subscriber service is answering the fax call before the
machine has a chance to answer.
„ If you were not able to receive the fax, then another device or subscriber
service may be interfering with your fax reception or there may be a problem
with your fax line.
If you are using a telephone answering machine (Manualmode) on the same line
as the Brother machine, make sure your answering machine is set up correctly.
1
2
3
Plug the telephone line cord directly from the wall telephone jack to your
Brother machine’s LINE jack.
Remove the protective cap from your Brother machine’s EXT jack, and then
plug the telephone line cord from your answering machine into the EXT jack.
Set your answering machine to answer within 4 rings.
If you are having problems receiving faxes or voice messages, set your
answering machine to answer within 2 or 3 rings.
4
Record the outgoing message on your answering machine.
„ Record five seconds of silence at the beginning of your outgoing
message.
„ Limit your speaking to 20 seconds.
„ End your outgoing message with your Fax Receive Code for people
sending manual faxes. For example: “After the beep, leave a message or
press l 5 1 and Start to send a fax.”
5
6
Set your answering machine to answer calls.
Make sure your Brother machine’s Easy Receive feature is turned On. Easy
Receive is a feature that allows you to receive a fax even if you have answered
If you often get transmission errors due to possible interference on the telephone
line, try changing the Compatibility setting to Basic(for VoIP). (See
145
Sending Faxes
Difficulty
Suggestions
Cannot send a fax.
Check all line cord connections. Make sure the telephone line cord is plugged into
the telephone wall jack and the LINE jack of the machine.
Make sure that the Fax
key is illuminated. (See Entering Fax mode
Ask the other party to check that the receiving machine has paper.
Print the Transmission Verification Report and check for an error. (See Reports
Transmission Verification Report
says ‘RESULT:NG’.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get ‘Result:NG’ on the Transmission
Verification Report, your machine may be out of memory. To gain extra memory,
you can turn off Memory Receive (see Turning off Memory Receive Operations
problem continues, ask the telephone company to check your telephone line.
If you often get transmission errors due to possible interference on the telephone
line, try changing the menu setting of Compatibility to Basic(for VoIP). (See
Sent faxes are blank.
Poor fax send quality.
Make sure you are loading the document properly. (See Loading documents
Try changing your resolution to Fineor S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is not good, clean the scanner.
Vertical black lines when sending.
Black vertical lines on faxes you send are typically caused by dirt or correction fluid
Handling Incoming Calls
Difficulty
Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Easy Receive is set to On, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Sending a fax call to the machine.
Custom features on a single line.
If you answered on an external or extension telephone, press your Fax Receive
Code (the factory setting is l 5 1). If you answered on the external telephone
(connected to the EXT jack), press Start to receive the fax. When your machine
answers, hang up.
If you have Call Waiting, Call Waiting/Caller ID, Voice Mail, an alarm system or
other custom feature on a single telephone line with your machine, it may create
a problem sending or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM (Error
Correction Mode) feature should help overcome this problem. This condition is
related to the telephone system industry and is common to all devices that send
and receive information on a single, shared line with custom features. If avoiding
a slight interruption is crucial to your business, a separate telephone line with no
custom features is recommended.
146
Troubleshooting and Routine Maintenance
Copying Difficulties
Difficulty
Suggestions
Cannot make a copy.
Make sure that the Copy
key is illuminated. (See Entering Copy mode
B
Poor copy results when using the
ADF.
Copies are blank.
Make sure you are loading the document properly. (See Loading documents
Vertical black lines or streaks
appear in copies.
Vertical black lines or streaks on copies are typically caused by dirt or correction
fluid on the scanner. Clean the glass strip and scanner glass and the white bar and
Fit to Page does not work properly. Make sure the document is not skewed on the scanner glass. Reposition the
document and try again.
Paper feeding and copying speed
are slower when copying from the
ADF.
Paper feeding and copying speed become slower to prevent overheating of the
machine when you make many copies using the ADF. Let the machine cool, and
then try again later.
Scanning Difficulties
Difficulty
Suggestions
TWAIN/WIA errors appear when
starting to scan.
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
PaperPort® 11SE with OCR, click File, Scan or Get Photo and click Select to
choose the Brother TWAIN/WIA driver.
Poor scanning results when using
the ADF.
OCR does not work.
Try increasing the scanner resolution.
Software Difficulties
Difficulty
Suggestions
Cannot install software or print.
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
‘Device Busy’
Make sure the machine is not showing an error message on the LCD.
Cannot print images from
FaceFilter Studio.
To use FaceFilter Studio, you must install the FaceFilter Studio application from
the CD-ROM supplied with your machine. To install FaceFilter Studio see the
Quick Setup Guide.
Also, before you start FaceFilter Studio for the first time, you must make sure your
Brother machine is turned On, and connected to your computer. This will allow you
to access all the functions of FaceFilter Studio.
147
PhotoCapture Center® Difficulties
Difficulty
Suggestions
1
Have you installed the Windows® 2000 update? If not, do the following:
Removable Disk does not work
properly.
1) Unplug the USB cable.
2) Install the Windows® 2000 update using one of the following methods.
„ Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup
Guide.)
„ Download the latest service pack from the Microsoft Web site.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2
Take out the memory card or USB Flash memory drive and put it back in
again.
3
4
If you have tried ‘Eject’ from within Windows®, take out the memory card or
USB Flash memory drive before you continue.
If an error message appears when you try to eject the memory card or USB
Flash memory drive, it means the card is being accessed. Wait a while and
then try again.
5
If all of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Cannot access Removable Disk
from Desktop icon.
Make sure that you have correctly inserted the memory card or USB Flash
memory drive.
Part of my photo is missing.
Make sure that Borderless printing and Cropping are turned off. (See Borderless
Network Difficulties
Difficulty
Suggestions
Cannot print over the network.
Make sure that your machine is powered on and is online and in Ready mode.
Network settings printed in this list. Reconnect the LAN cable to the hub to verify
that the cabling and network connections are good. If possible, try connecting the
machine to a different port on your hub using a different cable. If the connections
are good, the machine shows LAN Activefor 2 seconds.
(If you are using a wireless connection or are having Network problems, see the
Network User’s Guide on the CD-ROM for more information.)
148
Troubleshooting and Routine Maintenance
Network Difficulties (continued)
Difficulty
Suggestions
<Windows® users>
The network scanning feature does
not work.
Firewall settings on your PC may be rejecting the necessary network connection.
Follow the instructions below to configure the Firewall. If you are using a personal
Firewall software, see the User’s Guide for your software or contact the software
manufacturer.
B
For Windows® XP SP2 and Windows Vista® users, see Firewall settings in the
Software User’s Guide on the CD-ROM.
For Windows® XP SP1 user’s, please visit the Brother Solutions Center:
<Macintosh users>
Re-select your machine in the Device Selector application located in
Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the
model list in ControlCenter2.
<Windows® users>
The network PC-Fax Receive
feature does not work.
Firewall settings on your PC may be rejecting the necessary network connection.
Follow the instructions below to configure the Firewall. If you are using a personal
Firewall software, see the User’s Guide for your software or contact the software
manufacturer.
For Windows® XP SP2 and Windows Vista® users, see Firewall settings in the
Software User’s Guide on the CD-ROM.
For Windows® XP SP1 user’s, please visit the Brother Solutions Center:
<Windows® users>
Your computer cannot find your
machine.
Firewall settings on your PC may be rejecting the necessary network connection.
For detail, see the instruction above.
<Macintosh users>
Re-select your machine in the Device Selector application located in
Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the
model list in ControlCenter2.
Touchscreen Difficulties
Difficulty
Suggestions
The dial pad does not work when
entering numbers or characters.
Use the touchscreen buttons to enter information.
149
Dial Tone
B
Telephone line interference
B
Setting the dial tone to Detection will shorten
the dial detect pause.
If you are having problems sending or
receiving a fax due to possible interference
on the telephone line, we recommend that
you adjust the Equalization for compatibility
to reduce the modem speed for fax
operations.
a Press MENU.
b Press a or b to display
Initial Setup.
a Press MENU.
c Press Initial Setup.
d Press a or b to display Dial Tone.
e Press Dial Tone.
b Press a or b to display
Initial Setup.
c Press Initial Setup.
f Press Detectionor No Detection.
g Press Stop/Exit.
d Press a or b to display
Compatibility.
e Press Compatibility.
f Press High, Normalor
Basic(for VoIP).
„ Basic(for VoIP)reduces the
modem speed to 9,600 bps. Unless
interference is a recurring problem
on your telephone line, you may
prefer to use it only when needed.
„ Normalsets the modem speed at
14,400 bps.
„ Highincreases the modem speed to
33,600 bps. (factory setting)
g Press Stop/Exit.
Note
When you change the compatibility to
Basic(for VoIP), the ECM feature is
only available for color fax sending.
150
Troubleshooting and Routine Maintenance
Error and Maintenance messages
B
As with any sophisticated office product, errors may occur and consumable items may need to be
replaced. If this happens, your machine identifies the problem and shows an error message. The
most common error and maintenance messages are shown below.
B
You can correct most errors and clear routine maintenance messages by yourself. If you need
more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Error Message
Cause
Action
B&W Print Only
One or more of the color ink
Replace the ink cartridges. (See Replacing
of their life.
You can use the machine in black
& white mode for approximately
four weeks depending on the
number of pages you print.
While this message appears on
the LCD, each operation works in
the following way:
„ Printing
If you click Grayscale in the
Advanced tab of the printer
driver you can use the
machine as a black & white
printer.
„ Copying
If the paper type is set to
Plain Paperor
Inkjet Paperyou can
make copies in black & white.
„ Faxing
If the paper type is set to
Plain Paperor
Inkjet Paperthe machine
will receive and print the faxes
in black & white. If a sending
machine has a color fax, the
machine’s handshake will ask
that the fax be sent as black &
white.
If the paper type is set to
Other Glossyor
Brother BP71, the machine will
stop all print operations. If you
unplug the machine, or take out
the ink cartridge, you cannot use
the machine until you change to a
new ink cartridge.
151
Error Message
Cause
Action
Cannot Detect
You installed a new ink cartridge Take out the new ink cartridge and
too quickly and the machine did
not detect it.
re-install it slowly until it clicks.
If you are not using genuine
Brother Innobella™ ink the
machine may not detect the ink
cartridge.
Use a new Genuine Brother Innobella™
Ink Cartridge. If the error is not cleared, call
Brother Customer Service.
An ink cartridge is not installed
properly.
Take out the new ink cartridge and re-
install it slowly until it clicks.
Cannot Print
The machine will stop all print
operations. While memory is
available, black & white faxes will
be stored in the memory. If a
sending machine has a color fax,
the machine's ‘handshake’ will
ask that the fax be sent as black &
white. If the sending machine has
the ability to convert it, the color
fax will be stored in the memory
as a black & white fax.
Comm.Error
Poor telephone line quality
caused a communication error.
Send the fax again or connect the machine
to another telephone line. If the problem
continues, call the telephone company and
ask them to check your telephone line.
Connection Fail
Cover is Open.
You tried to poll a fax machine
that is not in Polled Waiting mode. setup.
Check the other fax machine's polling
The scanner cover is not closed
completely.
Lift the scanner cover and then close it
again.
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover until it
clicks.
Data Remaining
Disconnected
Document Jam
Print data is left in the machine's Press Stop/Exit. The machine will cancel
memory.
the job and clear it from the memory. Try to
print again.
The other person or other
person's fax machine stopped the
call.
Try to send or receive again.
fed properly, or the document
scanned from the ADF was too
long.
High Temperature
Hub is Unusable.
The print head is too warm.
Allow the machine to cool down.
A Hub or USB Flash memory
drive with Hub has been
connected to the USB direct
interface.
A Hub or USB Flash memory drive with
Hub are not supported. Unplug the device
from the USB direct interface.
152
Troubleshooting and Routine Maintenance
Error Message
Cause
Action
Image Too Long.
The proportions of your photo are Choose a regularly proportioned image.
irregular so effects could not be
added.
Image Too Small.
Ink low
The size of your photo is too small Choose a larger image.
to trim.
B
One or more of the ink cartridges Order a new ink cartridge. You can
are near the end of their life. If a
continue printing until the LCD shows
to send, your machine’s
‘handshake’ will ask that the fax
be sent as black & white. If the
sending machine has the ability to
convert it, the color fax will be
printed at your machine as a black
& white fax.
Low Temperature
Media Error
The print head is too cold.
Allow the machine to warm up.
The memory card is either
corrupted, improperly formatted,
or there is a problem with the
card.
Put the card firmly into the slot again to
make sure it is in the correct position. If the
error remains, check the media drive (slot)
of the machine by putting in another
memory card that you know is working.
Media is Full.
No Caller ID
The memory card or USB Flash
memory drive you are using
already contains 999 files.
Your machine can only save to your
memory card or USB Flash memory drive
if it contains less than 999 files. Try
deleting unused files to free some space
and try again.
There is no incoming call history. If you want to use the Caller ID feature call
ID service from your telephone
company.
No Cartridge
No File
An ink cartridge is not installed
properly.
Take out the new ink cartridge and
re-install it slowly until it clicks. (See
The memory card or USB Flash
memory drive in the media drive
does not contain a .JPG file.
Put the correct memory card or USB Flash
memory drive into the slot again.
153
Error Message
Cause
Action
No Paper Fed
The Photo Bypass Tray is in the
Photo printing position.
Verify that the Photo Bypass Tray is in the
the Important note in Loading photo paper
The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
„ Refill the paper in the paper tray, and
then press Black Start or Color Start.
„ Remove the paper and load it again
and then press Black Start or
The paper is jammed in the
machine.
Remove the jammed paper by following
the steps in Printer jam or paper jam
The Jam Clear Cover is not
closed properly.
Check that the Jam Clear Cover is closed
evenly at both ends. (See Printer jam or
No Response/Busy
Not Registered
Out of Memory
The number you dialed does not Verify the number and try again.
answer or is busy.
You tried to access a Speed Dial Set up the Speed Dial number. (See
number that is not programmed.
The machine's memory is full.
Fax sending or copy operation in
progress
Do one of the following:
„ Press Stop/Exit and wait until the other
operations in progress finish and then
try again.
„ Clear the data in the memory. To gain
extra memory, you can turn off Memory
Receive. (See Turning off Memory
„ Print the faxes that are in the memory.
The memory card or USB Flash
Delete unused files from your memory card
memory drive you are using does or USB Flash memory drive to make some
not have enough free space to
scan the document.
free space and then try again.
154
Troubleshooting and Routine Maintenance
Error Message
Cause
Action
Paper Jam
Paper is jammed in the machine. Open the Jam Clear Cover (at the back of
the machine) and pull out the jammed
paper by following steps in Printer jam or
B
Make sure the paper length guide is fit to
the paper size. Do not extend the paper
tray when you load A5 or smaller size
paper.
Touchscreen
initialization
failed
The Touchscreen was pressed
before the power on initialization or touching the Touchscreen.
was completed.
Make sure that there is nothing resting on
Unable to Clean XX The machine has a mechanical
Open the scanner cover and remove any
foreign objects and paper scraps from
inside the machine. If the error message
continues, see Transferring your faxes or
disconnecting the machine so you will not
lose any important messages. Then,
disconnect the machine from the power for
several minutes and reconnect it.
problem.
Unable to Init. XX
—OR—
Unable to Print XX
A foreign object such as a paper
clip or ripped paper is in the
Unable to Scan XX
(If the LCD shows
machine.
error number 46,
see the error message
Unable to Clean 46
Unable to Init. 46
Unable to Print 46
in this table.)
155
Error Message
Cause
Action
Unable to Clean 46 The ink absorber box or flushing
The ink absorber box or flushing box will
box is full. These components are need to be replaced. Contact Brother
Unable to Init. 46
Unable to Print 46
periodic maintenance items that
may require replacement after a
Customer Service or a Brother Authorized
Service Center to have your machine
performance from your Brother
machine. The need to replace
these items and the time period
before replacement is dependent
on the number of purges and
flushes required to clean the ink
system. These boxes acquire
amounts of ink during the different
purging and flushing operations.
The number of times a machine
purges and flushes for cleaning
varies depending on different
situations. For example,
Other reasons for cleaning are:
1
Machine automatically cleans after
clearing a printer jam.
2
Machine automatically cleans after
sitting idle for more than 45 days
(infrequent use).
frequently powering the machine
on and off will cause numerous
cleaning cycles since the machine
automatically cleans upon power
up. The use of generic inks may
cause frequent cleanings
because generic inks could cause
poor print quality which is
resolved by cleaning. The more
cleaning the machine requires the
faster these boxes will fill up.
Note
Repairs resulting from the use
of non-genuine supplies may
not be covered under the
stated product warranty.
Unusable Device
A broken device has been
connected to the USB direct
interface.
Unplug the device from the USB direct
interface, then press On/Off to turn the
machine off and then on again.
Disconnect device
fromfrontconnector
& turn machine off
& then on
156
Troubleshooting and Routine Maintenance
Error Message
Cause
Action
Unusable Device
A USB device or USB Flash
memory drive that is not
supported has been connected to
the USB direct interface.
Unplug the device from the USB direct
interface.
Please Disconnect
USB Device.
B
For more information, visit us at
Wrong Paper Size
Paper is not the correct size.
Check that the machine's Paper Size
setting matches the size of paper in the
tray. Load the correct size of paper, and
then press Black Start or Color Start.
Error animation
B
Transferring your faxes or
Fax Journal report
B
Error animations display step-by-step
instructions when paper gets jammed. You
can read the steps at your own pace by
pressing c to see the next step and d to go
backward. If you do not press a key after
1 minute the animation starts running
automatically again.
If the LCD shows:
„ Unable to CleanXX
„ Unable to Init.XX
„ Unable to PrintXX
„ Unable to ScanXX
Note
We recommend transferring your faxes to
another fax machine or to your PC. (See
You can press d or c to pause the auto-
animation and go back to step-by-step
mode.
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
157
c Make sure you have set PC Fax
Receive on the machine. (See PC Fax
Transferring faxes to another fax
machine
B
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Set your
station ID in the Quick Setup Guide.)
If faxes are in the machine’s memory
when you set up PC Fax Receive, the
LCD will ask if you want to transfer the
faxes to your PC.
a Press Stop/Exit to interrupt the error
temporarily.
d Do one of the following:
b Press MENU.
„ To transfer all faxes to your PC,
press Yes. You will be asked if you
want to also turn on backup print.
c Press a or b to display Service.
d Press Service.
„ To exit and leave the faxes in the
memory, press No.
e Press Data Transfer.
f Press Fax Transfer.
g Do one of the following:
e Press Stop/Exit.
Transferring Fax Journal report to
another fax machine
B
„ If the LCD shows No Data, there
are no faxes left in the machine's
memory.
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Set your
station ID in the Quick Setup Guide.)
Press Stop/Exit.
a Press Stop/Exit to interrupt the error
„ Enter the fax number to which faxes
temporarily.
will be forwarded.
b Press MENU.
h Press Black Start.
c Press a or b to display Service.
d Press Service.
Transferring faxes to your PC
B
You can transfer the faxes from your
machine's memory to your PC.
e Press Data Transfer.
f Press Report Trans.
a Press Stop/Exit to interrupt the error
temporarily.
g Enter the fax number to which the Fax
b Make sure you have installed MFL-Pro
Suite on your PC, and then turn on PC
FAX Receiving on the PC. (For details
see PC- FAX receiving for Windows® in
the Software User’s Guide on the
CD-ROM.)
Journal report will be forwarded.
h Press Black Start.
158
Troubleshooting and Routine Maintenance
Document is jammed inside the ADF
unit
Document jam
B
B
Documents can jam in the ADF unit if they are
not inserted or fed properly, or if they are too
long. Follow the steps below to clear a
document jam.
a Take out any paper from the ADF that is
not jammed.
B
b Lift the document cover.
Document is jammed in the top of the
ADF unit
c Pull the jammed document out to the
B
left.
a Take out any paper from the ADF that is
not jammed.
b Open the ADF cover.
c Pull the jammed document up and to the
left.
d Close the document cover.
e Press Stop/Exit.
d Close the ADF cover.
e Press Stop/Exit.
IMPORTANT
To avoid future document jams close the
ADF cover properly by pressing it down in
the middle.
159
d Open the Jam Clear Cover (1) at the
back of the machine. Pull the jammed
paper out of the machine.
Printer jam or paper jam
B
Take out the jammed paper depending on
where it is jammed in the machine.
a If the paper support flap is open, close it,
and then pull the paper tray completely
out of the machine.
1
b Pull out the jammed paper (1) and press
Stop/Exit.
e Close the Jam Clear Cover.
1
Make sure the cover is closed properly.
c Reset the machine by lifting the scanner
cover from the front of the machine and
then closing it.
„ If you cannot remove the jammed
paper from the front of the machine,
or the error message still appears on
the LCD after you have removed the
jammed paper, please go to the next
step.
160
Troubleshooting and Routine Maintenance
f Lift the scanner cover (1) from the front
side of the machine until it locks
securely in the open position. Make sure
that there is no jammed paper left inside
the machine.
g Lift the scanner cover to release the
lock ( ). Gently push the scanner cover
support down ( ) and close the
scanner cover ( ) using both hands.
1
B
1
2
3
IMPORTANT
h Push the paper tray firmly back into the
• If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
machine.
i While holding the paper tray in place,
pull out the paper support ( ) until it
clicks, and then unfold the paper
support flap ( ).
• If the print head is at the right corner as
shown in the illustration, you cannot move
the print head. Hold down Stop/Exit until
the print head moves to the middle. Then
unplug the machine from the power
source, and take out the paper.
2
1
Make sure you pull out the paper
support until it clicks.
IMPORTANT
DO NOT use the paper support flap for
Legal size paper.
• If ink gets on your skin, immediately wash
it off with soap or detergent.
161
a Open the ink cartridge cover.
If one or more ink cartridges have
reached the end of their life, for example
Black, the LCD shows
Routine maintenance
B
Replacing the ink cartridges
B
B&W Print Onlyor Cannot Print.
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the
4 cartridges. When the machine detects an
ink cartridge is running out of ink, the machine
will tell you with a message on the LCD.
b Press down to unlock the release lever
and take out the ink cartridge for the
color shown on the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
Even though the machine tells you to replace
an ink cartridge, there will be a small amount
of ink left in the ink cartridge. It is necessary
to keep some ink in the ink cartridge to
prevent air from drying out and damaging the
print head assembly.
IMPORTANT
Brother strongly recommends that you do
not refill the ink cartridges provided with
your machine. We also strongly
recommend that you continue to use only
Genuine Brother Brand replacement ink
cartridges. Use or attempted use of
potentially incompatible ink and/or
cartridges in the Brother machine may
cause damage to the machine and/or may
result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that is caused by the use of
unauthorized third party ink and/or
cartridges. To protect your investment and
obtain premium performance from the
Brother machine, we strongly recommend
the use of Genuine Brother Supplies.
c Open the new ink cartridge bag for the
color shown on the LCD, and then take
out the ink cartridge.
162
Troubleshooting and Routine Maintenance
d Turn the green knob on the protective
yellow cap clockwise until it clicks to
release the vacuum seal, then remove
the cap (1).
g The machine will automatically reset the
ink dot counter.
Note
• If you replaced an ink cartridge, the LCD
may ask you to verify that it was a brand
new one (for example, Did You Change
Black). For each new cartridge you
installed, press Yesto automatically reset
the ink dot counter for that color. If the ink
cartridge you installed is not a brand new
one, be sure to press No.
B
• If the LCD shows No Cartridgeor
Cannot Detectafter you install the ink
cartridges, check that the ink cartridges
are installed properly.
1
CAUTION
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
e Each color has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
f Gently push in the ink cartridge until it
clicks, and then close the ink cartridge
cover.
163
Cleaning the outside of the
machine
IMPORTANT
B
• DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink
left in the cartridge.
Clean the Touchscreen as follows:
IMPORTANT
• Disconnect the power cord from the AC
power outlet when you clean the
Touchscreen.
• DO NOT touch the cartridge insertion
slots. If you do so, the ink may stain your
skin.
• DO NOT use any type of liquid cleaners
(including ethanol).
• If ink gets on your skin or clothing
immediately wash it off with soap or
detergent.
• If you mix the colors by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting
the cartridge installation.
a Clean the Touchscreen with a dry
lint-free soft cloth.
• Once you open an ink cartridge, install it in
the machine and use it up within six
months of installation. Use unopened ink
cartridges by the expiration date written on
the cartridge package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
Clean the outside of the machine as
follows:
IMPORTANT
• Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
• DO NOT use cleaning materials that
contain ammonia.
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
164
Troubleshooting and Routine Maintenance
a Pull the paper tray (1) completely out of
Cleaning the scanner
B
the machine.
a Lift the document cover (1). Clean the
scanner glass (2) and the white
plastic (3) with a soft lint-free cloth
moistened with a non-flammable glass
cleaner.
1
B
1
b Wipe the outside of the machine with a
3
dry lint-free soft cloth to remove dust.
2
b In the ADF unit, clean the white bar (1)
and the glass strip (2) with a lint-free
cloth moistened with a non-flammable
glass cleaner.
c Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
d Wipe the paper tray with a dry lint-free
1
soft cloth to remove dust.
2
Note
In addition to cleaning the scanner glass
and glass strip with a non-flammable glass
cleaner, run your finger tip over the glass
to see if you can feel anything on it. If you
feel dirt or debris, clean the glass again
concentrating on that area. You may need
to repeat the cleaning process three or
four times. To test, make a copy after each
cleaning attempt.
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
165
Cleaning the machine’s
printer platen
Cleaning the paper pick-up
rollers
B
B
a Pull the paper tray completely out of the
CAUTION
machine.
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen (1) to avoid an electrical shock.
b Unplug the machine from the AC power
outlet and open the Jam Clear Cover (1)
at the back of the machine.
a Lift the scanner cover until it locks
securely in the open position.
b Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a soft, dry lint-free
cloth.
1
c Clean the Paper Pick-up Rollers (1) with
isopropyl alcohol on a cotton swab.
1
1
d Close the Jam Clear Cover.
Make sure the cover is closed properly.
e Put the paper tray firmly back in the
machine.
f Re-connect the power cord.
166
Troubleshooting and Routine Maintenance
Cleaning the print head
B
Checking the print quality
B
To maintain good print quality, the machine
will automatically clean the print head when
needed. You can start the cleaning process
manually if there is a print quality problem.
If faded or streaked colors and text appear on
your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
B
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics or
blank text on your printed pages. You can
clean Black only, three colors at a time
(Cyan/Yellow/Magenta), or all four colors at
once.
a Press
.
b Press Test Print.
c Press Print Quality.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
d Press Color Start.
The machine begins printing the Print
Quality Check Sheet.
IMPORTANT
DO NOT touch the print head. Touching
the print head may cause permanent
damage and may void the print head's
warranty.
e Check the quality of the four color blocks
on the sheet.
f The LCD asks you if the print quality is
OK.
Do one of the following:
a Press
.
„ If all lines are clear and visible, press
Yesto finish the Print Quality check
b Press Cleaning.
„ If you can see missing short lines as
shown below, press No.
c Press Black, Coloror All.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to the Ready Screen
automatically.
OK
Poor
Note
If you clean the print head at least five
times and the print has not improved, try
installing a new Genuine Brother
Innobella™ replacement cartridge for
each problem color. Try cleaning the print
head again up to five more times. If the
print has not improved call Brother
Customer Service. (See Brother numbers
g The LCD asks you if the print quality is
OK for black and three colors.
Press Yesor No.
h The LCD asks you if you want to start
cleaning.
Press Color Start.
The machine starts cleaning the print
head.
167
i After cleaning is finished, press
Color Start.
Checking the print alignment
B
The machine starts printing the Print
Quality Check Sheet again and then
You may need to adjust the print alignment
after transporting the machine, or if your
printed text becomes blurred or images
become faded.
j Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
color.
a Press
.
b Press Test Print.
c Press Alignment.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call Brother Customer Service. (See
d Press Black Start or Color Start.
The machine starts printing the
Alignment Check Sheet.
e Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
IMPORTANT
DO NOT touch the print head. Touching
the print head may cause permanent
damage and may void the print head's
warranty.
f Do one of the following:
„ If the number 5 samples of both the
600 dpi and 1200 dpi test prints are
the best matches, press Yesto finish
the Alignment Check and go to
Note
„ If another test print number is a
better match for either 600 dpi or
1200 dpi, press Noto choose it.
i
g For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
h For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
i Press Stop/Exit.
168
Troubleshooting and Routine Maintenance
b Pull the tab (1) back and hold it in
position as you push the cradle (2) to the
back of the machine.
Checking the ink volume
B
Although an ink volume icon appears on the
LCD, you can use the ink menu to see a large
graph showing the ink that is left in each
cartridge.
1
B
a Press
.
b Press Ink Volume.
The LCD shows the ink volume.
c Press Stop/Exit.
Note
2
You can check the ink volume from your
computer. (See Printing for Windows® or
Printing and Faxing for Macintosh in the
Software User’s Guide on the CD-ROM.)
c Attach the side cover.
Uninstalling and installing the
handset and handset cradle
B
If you do not use the handset you can remove
the handset and handset cradle.
Uninstalling the handset and handset
cradle
B
Installing the handset and handset
cradle
B
a Unplug the curled handset cord from the
machine.
a Remove the side cover.
Note
If you cannot open the cover with your
hand, use a coin to open it.
169
b Align the recessed arrows on the cradle
with those on the machine, and then
slide the cradle toward the front of the
machine until it clicks into place.
Machine Information
B
Checking the serial number
B
You can see the machine’s serial number on
the LCD.
a Press MENU.
b Press a or b to display
Machine Info.
c Press Machine Info.
d Press Stop/Exit.
Reset functions
B
The following reset functions are available:
c Connect the curled handset cord to the
machine.
1 Network
You can reset the print server back to its
default factory settings such as the IP
address information.
2 Speed Dial&Fax
Speed Dial & Fax resets the following
settings:
„ Speed Dial
(Speed-Dial and Groups)
„ Programmed fax jobs in the memory
(Polled Transmit, Delayed Fax and
Delayed Batch Transmission)
„ Station ID
(Name and Number)
„ Remote Fax Options
(Fax Forwarding and Paging)
„ Report settings
(Transmission Verification Report,
Quick Dial List and Fax Journal)
„ Message Center
(OGM, ICM and Recorded Calls)
„ Faxes in the memory
170
Troubleshooting and Routine Maintenance
„ Call History
Packing and shipping
the machine
(Call ID history and Outgoing Call
history)
B
3 All Settings
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you may void your warranty.
B
You can reset all the machine settings
back to the settings that were set at the
factory.
Brother strongly recommends you use this
operation when you dispose of the
machine.
IMPORTANT
It is important to allow the machine to
‘park’ the print head after a print job. Listen
carefully to the machine before
Note
unplugging it to make sure that all
mechanical noise has stopped. Not
allowing the machine to finish this parking
process may lead to print problems and
possible damage to the print head.
Unplug the interface cable before you
choose Networkor All Settings.
How to reset the machine
B
a Press MENU.
a Open the ink cartridge cover.
b Press a or b to display
Initial Setup.
b Press the ink release lever to release
the ink cartridge and take out the ink
cartridges. (See Replacing the ink
c Press Initial Setup.
d Press a or b to display Reset.
e Press Reset.
c Install the green protective part and then
close the ink cartridge cover.
f Press the reset function you want to use.
g Press Yes.
h Press Yesfor 2 seconds to confirm to
reset.
171
d Lift the machine from the front and hook
the tab of the green protective part into
the keyed opening (1) on the bottom of
the paper tray. Then latch the protective
part over the raised portion of the paper
tray (2).
IMPORTANT
• Make sure that the plastic tabs on both
sides of the green protective part (1) have
securely clicked into place (2).
2
1
2
• If you are not able to find the green
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either
the green protective part or the ink
cartridges in position. Shipping without
them will cause damage to your machine
and may void your warranty.
1
e Unplug the machine from the telephone
wall jack and take the telephone line
cord out of the machine.
f Unplug the machine from the AC power
outlet.
g Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
172
Troubleshooting and Routine Maintenance
j Pack the machine and the printed
materials in the original carton with the
original packing material as shown in
the illustration.
h Lift the scanner cover ( ) to release the
lock. Gently push the scanner cover
support down ( ) and close the
scanner cover ( ) using both hands.
Do not pack the used ink cartridges in
the carton.
1
B
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your ‘Exchange’ machine.
3
2
i Wrap the machine in the bag.
k Close the carton and tape it shut.
173
Menu and Features
C
C
On-screen
programming
Mode and menu keys
C
C
Access the main menu.
MENU
Your machine is designed to be easy to
operate with LCD on-screen programming
using the menu buttons on the Touchscreen.
User-friendly programming helps you take full
advantage of all the menu selections your
machine has to offer.
Access each mode and its menu
of temporary settings.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
Exit the menu or stop the current
operation.
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
Menu table
C
You can program your machine by using the
pages list the menu selections and options.
Memory storage
C
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the PhotoCapture, Fax and Copy
mode key menus if you have chosen
Set New Default.
IMPORTANT
During a power failure the machine will
retain messages that are in the memory
for approximately 24 hours.
174
Menu and Features
Menu table
C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
MENU
MENU (
)
Level1
Level2
Level3
Options
Descriptions
Page
C
General Setup Mode Timer
—
Off
Sets the time to return to
Fax mode.
0 Sec
30 Secs
1 Min
2 Mins*
5 Mins
Paper Type
Paper Size
Volume
—
—
Plain Paper*
Inkjet Paper
Brother BP71
Other Glossy
Sets the type of paper in
the paper tray.
Transparency
Letter*
in the paper tray.
Legal
A4
A5
4"x6"
Off
Ring
Adjusts the ring volume.
Low
Med*
High
Off
Beeper
Speaker
Handset
Adjusts the volume level
of the beeper.
Low*
Med
High
Off
Adjusts the volume level
of the speaker.
Low
Med*
High
Low*
High
Adjusts the handset
volume.
The factory settings are shown in Bold with an asterisk.
175
Level1
Level2
Level3
Options
Descriptions
Page
General Setup Volume
Volume Amplify On(Permanent/
Temporary)
you can set the volume to
the Volume Amplify:
Onsetting on a permanent
or temporary basis.
(Continued)
(Continued)
Off*
Auto Daylight
LCD Settings
—
On
if you want the machine to
change automatically for
Daylight Savings Time.
Off*
Backlight
Dim Timer
Light*
Med
You can adjust the
brightness of the LCD
backlight.
Dark
Off
LCD backlight stays on
after you go back to the
Ready screen.
10 Secs
20 Secs
30 Secs*
1 Min
2 Mins
3 Mins
5 Mins*
10 Mins
30 Mins
60 Mins
Ring Delay
0
Sleep Mode
—
the machine must be idle
before it goes into sleep
mode.
Fax
Setup Receive Ring Delay
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
1
2
3
4*
Toll Saver
On
Cost saving feature: the
machine rings 2 times if
there are messages and
4 times if there are no
messages, so you can
hang up and not pay for
the call.
Off*
The factory settings are shown in Bold with an asterisk.
176
Menu and Features
Level1
Fax
Level2
Level3
Options
Descriptions
Page
Setup Receive F/T Ring Time 20 Secs*
Sets the pseudo/double-
ring time in Fax/Tel mode.
(Continued)
(Continued)
30 Secs
40 Secs
70 Secs
Easy Receive On*
Receives fax messages
automatically when you
answer a call and hear fax
tone.
Semi
Off
C
Remote Codes On*
Allows you to answer all
calls at an extension or
external telephone and
use codes to turn the
machine on or off. You
can personalize these
codes.
(l51, #51)
Off
Auto Reduction On*
Reduces the size of
incoming faxes.
Off
Memory Receive Off*
You can set the machine
to either forward fax
messages, call your
Fax Forward
Paging
pager, store incoming
faxes in the memory (so
you can retrieve them
Fax Storage
PC Fax Receive while you are away from
your machine), or send
faxes to your PC.
If you choose FaxForward
or PC Fax Receive, you
can turn on the Backup
Print safety feature.
Fax Preview On
Off*
The factory settings are shown in Bold with an asterisk.
You can preview faxes.
177
Level1
Fax
Level2
Report Setting Transmission On
On+Image
Level3
Options
Descriptions
Page
Initial setup for
Transmission Verification
Report and Fax Journal
Report.
(Continued)
Off*
Off+Image
Journal Period Off
Every 50 Faxes
*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
Print Fax
—
—
—
—
Prints incoming faxes
stored in the memory.
Remote Access
Remaining Jobs
---l
Set your own code for
Remote Retrieval.
—
Check which jobs are in
the memory and lets you
cancel chosen jobs.
Setup Msg Ctr OGM
Msg Ctr OGM
F/T OGM
Play/Record or erase the
outgoing message.
ICM Max.Time 30 Secs*
Choose the maximum
length of incoming
messages.
60 Secs
120 Secs
180 Secs
ICM Rec.Monitr On*
Allows you to turn the
speaker volume for voice
messages as they come in
On or Off.
Off
Miscellaneous Mem Security
—
Prohibits most functions
exceptreceivingfaxes into
memory.
Distinctive Set(On)
Off*
Uses the Telephone
company's Distinctive
Ring subscriber service to
register the ring pattern
with the machine.
Area Code
---
Set up your 3-digit area
code only if you do not dial
it within your own area
code.
(USA only)
The factory settings are shown in Bold with an asterisk.
178
Menu and Features
Network menu
Level1
Level2
Level3
Level4
Options
Auto*
Descriptions
Network
Wired LAN
TCP/IP
BOOT Method
Chooses the
BOOT method
that best suits
your needs.
Static
RARP
BOOTP
C
DHCP
IP Address
Subnet Mask
Gateway
[000-255].
Enter the IP
address.
[000-255].
[000-255].
[000-255]
[000-255].
Enter the Subnet
mask.
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
Enter the
Gateway
address.
Node Name
BRNXXXXXXXXXXXX Enter the Node
name.
WINS Config
Auto*
Chooses the
WINS
configuration
mode.
Static
WINS Server
DNS Server
APIPA
(Primary)
000.000.000.000 address of the
Specifies the IP
primary or
(Secondary)
secondary
000.000.000.000
server.
(Primary)
000.000.000.000 address of the
Specifies the IP
primary or
(Secondary)
secondary
000.000.000.000
server.
On*
Automatically
allocates the IP
address from the
link-localaddress
range.
Off
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
179
Level1
Level2
Level3
Level4
Options
Auto*
Descriptions
Network
(Continued)
Wired LAN
(Continued)
Ethernet
—
Chooses the
Ethernet link
mode.
100B-FD
100B-HD
10B-FD
10B-HD
MAC Address
TCP/IP
—
—
You can see your
machine’s MAC
address from the
LCD.
WLAN
BOOT Method
Auto*
Chooses the
BOOT method
that best suits
your needs.
Static
RARP
BOOTP
DHCP
IP Address
Subnet Mask
Gateway
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
Enter the IP
address.
Enter the Subnet
mask.
Enter the
Gateway
address.
Node Name
BRWXXXXXXXXXXXX Enter the Node
name.
WINS Config
Auto*
Chooses the
WINS
configuration
mode.
Static
WINS Server
DNS Server
(Primary)
000.000.000.000 address of the
Specifies the IP
primary or
(Secondary)
secondary
000.000.000.000
server.
(Primary)
Specifies the IP
000.000.000.000 address of the
primary or
(Secondary)
secondary
000.000.000.000
server.
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
180
Menu and Features
Level1
Level2
Level3
Level4
Options
On*
Descriptions
Network
(Continued)
WLAN
TCP/IP
APIPA
Automatically
allocates the IP
address from the
link-localaddress
range.
(Continued)
(Continued)
Off
Setup Wizard
SES/WPS/AOSS
—
—
—
—
You can
configure your
print server.
C
You can easily
configure your
wireless network
settings using the
one-button push
method.
WPS w/PIN Code
WLAN Status
—
—
You can easily
configure your
wireless network
settings using
WPS with a PIN
code.
Status
Signal
—
—
You can see the
current wireless
network status.
You can see the
current wireless
network signal
strength.
SSID
—
—
You can see the
current SSID.
Comm. Mode
You can see the
current
Communication
Mode.
MAC Address
—
—
You can see your
machine’s MAC
address from the
LCD.
Network I/F
—
—
Wired LAN*
—
—
You can choose
the network
connection type.
WLAN
Network Reset
—
Restores all
wired and
wireless network
settings to the
factory default.
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
181
MENU
MENU (
) (continued)
Level1
Level2
Level3
—
Options
Descriptions
Page
Print Reports Transmission
Help List
—
—
Prints these lists and
reports.
—
Quick Dial
—
Alphabetical
Order
Numerical Order
Fax Journal
User Settings
—
—
—
—
—
—
—
—
—
—
Network Config
Caller ID hist.
Machine Info. Serial No.
Lets you check the serial
number of your machine.
Initial Setup Receive Mode
—
Fax Only*
that best suits your needs.
Fax/Tel
Manual
Date&Time
—
—
—
Puts the date and time on See
the LCD and in headings
of faxes you send.
Quick
Setup
Guide
Station ID
Fax:
Set your name and fax
number to appear on each
page you fax.
Name:
Tone/Pulse
(Canada only)
Dial Tone
—
—
—
Tone*
Choose the dialing mode.
Pulse
Detection
You can shorten the dial
tone detect pause.
No Detection*
High*
Compatibility
to help resolve
transmission problems.
Normal
Basic(for VoIP)
The factory settings are shown in Bold with an asterisk.
182
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Page
Initial Setup Reset
Network
—
Resets the print server
back to its factory default
settings, such as the
password and IP address
information.
(Continued)
Speed Dial&Fax
—
Deletes all stored
Speed Dial numbers and
restores the Station ID,
Quick Dial List,
C
Transmission Verification
Report and Fax Journal
back to the factory default
settings.
All Settings
—
Resets all the machine’s
settings back to the
settings that were set at
the factory.
Local Language
—
—
English*
Allows you to change the See
LCD language. Quick
(US only)
Spanish
Setup
Guide
Local Language
English*
Allows you to change the See
LCD language. Quick
(Canada only)
French
Setup
Guide
The factory settings are shown in Bold with an asterisk.
183
Fax (
)
Level1
Level2
Level3
Options
Descriptions
Page
Record
—
—
—
You can record your
conversation.
(Appears only
when the handset
is up or
Speaker Phone
is pressed.)
Volume
Speaker
—
Off
Adjusts the volume level of
the speaker.
(Appears only
when the handset
is up or
Speaker Phone
is pressed.)
Low
Med*
High
Low*
High
Handset
—
—
Volume Amplify
On
For the hearing-impaired,
you can set the volume to the
Volume Amplify: On
setting on a permanent or
temporary basis.
(Permanent/
Temporary)
Off*
Fax Resolution
—
—
Standard*
Fine
Sets the resolution for
outgoing faxes.
S.Fine
Photo
Contrast
—
—
—
Auto*
Changes the lightness or
darkness of faxes you send.
Light
Dark
—
Broadcasting
Add Number
You can send the same fax
message to more than one
fax number.
(Does not appear Speed Dial
when handset is
up or
Speaker Phone
is pressed.)
Preview
—
—
—
—
On
You can preview a fax
message before send it.
Off*
Delayed Fax
On(00:00)
Off*
Sets the time of day in
24-hour format that the
delayed faxes will be sent.
Batch TX
—
—
—
—
On
Combines delayed faxes to
the same fax number at the
same time of day into one
transmission.
Off*
Real Time TX
On
You can send a fax without
using the memory.
Off*
The factory settings are shown in Bold with an asterisk.
184
Menu and Features
Level1
Level2
Level3
Options
On
Descriptions
Page
Polled TX
—
—
Sets up your machine with
an document to be retrieved
by another fax machine.
Off*
Polling RX
—
—
—
—
On
another fax machine.
Off*
On
Overseas Mode
If you are having difficulty
sending faxes overseas, set
this to On.
Off*
C
Glass ScanSize
—
—
Letter*
Adjust the scan area of the
scanner glass to the size of
the document.
A4
Set New Default
Factory Reset
Call History
—
—
—
—
—
—
You can save your fax
settings.
You can restore all settings
to the factory settings.
Outgoing Call Send a fax
—
—
You can choose a number
from the Outgoing Call
history and then make a
telephone call to it, send a
fax to it, add it to Speed Dial,
or delete it.
Make a phone
call
More
Add to Speed
Dial
Delete
Caller ID hist. Send a fax
—
—
You can choose a number
from the Caller ID history and
then make a telephone call
to it, send a fax to it, add it to
Speed Dial, or delete it.
Make a phone
call
More
Add to Speed
Dial
Delete
Speed Dial
More
Set Speed Dial
Setup Groups
Change
—
You can set up dial by
pressing only a few keys.
—
—
—
—
You can set up a Group
numbers for Broadcasting.
numbers.
Delete
You can delete Speed Dial
numbers.
(Press a Speed
Dial number)
Send a fax
You can send a fax after
pressing Black Start or
Color Start.
Make a phone
call
—
You can make a telephone
call.
The factory settings are shown in Bold with an asterisk.
185
Scan (
)
Level1
Option1
Option2
Option3
Descriptions
Page
Scan to E-mail
Scan to Image
Scan to OCR
Scan to File
—
—
—
You can scan a black & white See
or a color document into your Software
E-mail application.
User's
Guide
on the
CD-ROM
—
—
—
—
—
—
—
—
—
—
You can scan a color picture
into your graphics
application.
You can have your text
document converted to an
editable text file.
You can scan a black & white
or a color document into your
computer.
Scan to Media Quality
(when a memory
card or USB
Flash memory
drive is inserted)
Color 150 dpi
Color 300 dpi
Color 600 dpi
B/W 200x100 dpi
B/W 200 dpi
*
You can choose the scan
resolution, file format for your
document.
File Type
—
(If you chose
color option in
Quality setting)
PDF*
JPEG
(If you chose
B&W option in
Quality setting)
TIFF
PDF*
—
File Name
Auto Crop
—
—
You can rename the file.
On
Scan multiple documents
placed on the scanner glass
to a memory card or USB
Flash memory drive at a time.
Off*
Set New Default
—
—
—
—
You can save your scan
settings as the default
settings.
Factory Reset
the original factory default
settings.
The factory settings are shown in Bold with an asterisk.
186
Menu and Features
Copy (
)
Level1
Level2
Level3
Options
Descriptions
Page
Quality
—
—
Fast
for the next copy.
Normal*
Best
Enlarge/Reduce 100%*
Enlarge
—
—
—
—
C
198% 4"x6"
186%4"x6"
i
A4 You can choose the
enlargement ratio for the
next copy.
i
LTR
LTR
104% EXE
i
Reduce
—
97% LTR i A4
93% A4 i LTR
83% LGL i A4
78% LGL i LTR
You can choose the
reduction ratio for the next
copy.
46% LTR
i
4"x6"
Fit to Page
—
—
—
—
Your machine will adjust
the size automatically to the
paper size you set.
Custom
(25-400%)
—
You can enter an
enlargement or reduction
ratio.
Paper Type
—
—
Plain Paper*
Inkjet Paper
Brother BP71
Other Glossy
matches the paper in the
tray.
Transparency
Paper Size
—
Letter*
matches the paper in the
tray.
Legal
A4
A5
4"x6"
The factory settings are shown in Bold with an asterisk.
187
Level1
Level2
Level3
Options
Descriptions
Page
Brightness
—
—
Adjusts the brightness of
copies.
Dark
Light
-
2
1
-
0
+
+
1
2
Contrast
—
—
Adjusts the contrast of
copies.
-
-
2
1
0
+
+
1
2
Ink Save Mode
Stack/Sort
—
—
—
—
—
On
You can save same ink.
Off*
Stack*
Sort
—
sort multiple copies.
Page Layout
Off(1in1)*
2in1(P)
2in1(L)
4in1(P)
4in1(L)
Poster (3 x 3)
—
You can make N in 1 or
Poster copies.
Book Copy
On
—
Corrects dark borders and
skew when copying from
the scanner glass.
On(Preview)
(
Skew Adjustment
)
—
(Shadow Revise
)
—
Off*
—
—
—
Watermark Copy Use Watermark
See the
into your document as a
Watermark.
watermark copy
settings in the
following table.
Edit Template
Use Image
Scan
Media
—
Favorite
Settings
Store
Favorite:1
Favorite:2
Favorite:3
settings.
Rename
The factory settings are shown in Bold with an asterisk.
188
Menu and Features
Watermark Copy Settings
Option1
Option2
Option3
Option4
Descriptions
Page
Edit Template
—
Text
CONFIDENTIAL* Places a text into your
document as a Watermark
using a template.
DRAFT
COPY
A
—
Position
C
B
C
D
E*
F
G
H
I
Pattern
Small
—
—
Size
Medium*
Large
-90°
Angle
-45°*
0°
+45°
+90°
—
Transparency
-
-
2
1
0
+
+
1
2
—
Color
Yellow
Green
Orange
Black*
Blue
Red
Purple
The factory settings are shown in Bold with an asterisk.
189
Option1
Option2
Option3
Option4
Descriptions
Page
Use Image
Scan
Transparency
Places a logo or text into
your document as a
Watermark using a
scanned image.
-
2
1
(Set page and
press start)
-
0
+
+
1
2
Media
Position
A
B
C
D
E*
F
G
H
I
Places a logo or text into
your document as a
Watermark using an image
from removable media.
Pattern
Small
Size
Medium*
Large
Angle
-90°
-45°*
0°
+45°
+90°
Transparency
-
-
2
1
0
+
+
1
2
The factory settings are shown in Bold with an asterisk.
190
Menu and Features
PhotoCapture (
)
Level1
Level2
Level3
Options
Descriptions
Page
View Photos
See the print
settings in the
following table.
Show of your photos.
(Slide Show)
Auto Correct
The machine decides the
appropriate effect for your
photo.
C
You can print all photos in
your memory card or USB
Flash memory drive.
(Print All)
Enhance Photos Enhance
See the print
settings in the
following table.
with these settings.
Auto Correct
Enhance Skin
Remove Red-Eye
Enhance Scenery
Monochrome
Sepia
Auto Correct &
Remove Red-Eye
Trim
—
You can trim your photo
and print a part of the
image.
Index Print
Index Sheet
6 Images/Line
*
See the print
settings in the
following table.
You can print a thumbnail
page.
5 Images/Line
Print Photos
—
image.
The factory settings are shown in Bold with an asterisk.
191
Print Settings
Option1
Option2
Option3
Option4
Descriptions
Page
Print Quality Normal
—
—
Choose the print quality.
(Does not appear Photo*
for DPOF
printing.)
Paper Type
Plain Paper
—
—
—
Choose the paper type.
Inkjet Paper
Brother BP71
Other Glossy*
4"x 6"*
Paper Size
(When Letter or
A4 is chosen)
size.
5"x 7"
3"x 4"
3.5"x 5"
4"x 6"
5"x 7"
6"x 8"
Max. Size*
—
Letter
A4
Brightness
—
Adjusts the brightness.
Dark
Light
(Does not appear
when
Enhance Photos
is chosen.)
-
-
2
1
0
+
+
1
2
Contrast
—
—
Adjusts the contrast.
(Does not appear
when
Enhance Photos
is chosen.)
-
-
2
1
0
+
+
1
2
The factory settings are shown in Bold with an asterisk.
192
Menu and Features
Option1
Option2
Option3
Option4
Descriptions
Page
True2Life
On
White Balance
areas.
(Does not appear Off*
when
Enhance Photos
is chosen.)
-
2
1
-
0
+
+
1
2
C
Sharpness
Color Density
—
Enhances the detail of the
image.
-
-
2
1
0
+
+
1
2
Adjusts the total amount of
color in the image.
-
-
2
1
0
+
+
1
2
Cropping
On*
—
margin to fit the paper size
or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
Off
cropping.
Borderless
Print Date
On*
Off
On
—
—
—
—
to fit the edges of the paper.
Prints the date on your
photo.
(Does not appear Off*
when DPOF Print
is chosen.)
Set New Default
—
—
—
—
—
You can save your print
settings.
Factory Reset
—
You can restore all the
settings to factory settings.
The factory settings are shown in Bold with an asterisk.
193
Speed Dial (
S p e e d D i a l
)
Level1
Level2
Level3
Options
Descriptions
Page
Speed Dial
More
Set Speed Dial
—
You can set up dial by
pressing only a few keys.
Setup Groups
Change
—
—
—
—
You can set up a Group
numbers for Broadcasting.
numbers.
Delete
numbers.
(Press a Speed
Dial number)
Send a fax
You can send a fax after
pressing Black Start or
Color Start.
Make a phone
call
—
call.
The factory settings are shown in Bold with an asterisk.
Call History (
)
C a l l H i s t o r y
Level1
Level2
Level3
Options
Descriptions
Page
Call History
Outgoing Call Send a fax
—
—
You can choose a number
from the Outgoing Call
history and then make a
telephone call to it, send a
fax to it, add it to
Make a phone
call
More
Add to Speed
Dial
Speed Dial, or delete it.
Delete
Caller ID hist. Send a fax
—
—
You can choose a number
from the Caller ID history
and then make a telephone
call to it, send a fax to it, add
it to Speed Dial, or delete it.
Make a phone
call
More
Add to Speed
Dial
Delete
The factory settings are shown in Bold with an asterisk.
194
Menu and Features
Entering Text
C
When you are setting certain menu selections, you may need to enter text into the machine.
Press to choose numbers, letters or special characters. Up to six letters are assigned to each
button on the LCD.
By pressing the correct button repeatedly, you can access the character you want.
1
4
7
2
5
8
0
3
6
9
C
OK
Inserting spaces
C
To enter a space, press
to choose special characters, then press the space button
or
.
Note
The characters available may differ depending on your country.
Making corrections
C
If you entered an incorrect letter and want to change it, use the arrow buttons to move the cursor
under the incorrect character. Then press . Re-enter the correct character. You can also insert
letters by moving the cursor and entering a character.
Repeating letters
C
If you need to enter a letter that is on the same button as the letter before it, press c to move the
cursor to the right before you press the same button again.
195
Specifications
D
D
General
D
Printer Type
Print Method
Inkjet
Black:
Color:
Piezo with 94 × 1 nozzle
Piezo with 94 × 3 nozzles
Memory Capacity
48 MB
Touchscreen 5 in. (120.7 mm) Color LCD 1
LCD (liquid crystal display)
Touchscreen active area: 4.95 in. (125.96 mm) 1
AC 100 to 120 V 50/60 Hz
Power Source
Power Consumption
Off Mode:
Sleep Mode:
Standby:
Average 0.55 W
Average 4.5 W
Average 7 W
Operating:
Average 30 W
Dimensions
14.8 in.
(375 mm)
7.1 in.
(180 mm)
15.4 in.
14.6 in.
(390 mm)
(370 mm)
18.1 in.
18.1 in.
(460 mm)
(460 mm)
Weight
19.0 lb (8.6 kg)
50 dB or less
Noise
Operating:
Operating:
Temperature
50 °F - 95 °F (10 to 35 °C)
Best Print Quality: 68 °F - 91 °F (20 to 33 °C)
Operating: 20 - 80% (without condensation)
Best Print Quality: 20 - 80% (without condensation)
Humidity
1
Measured diagonally
196
Specifications
ADF (automatic document For best results we recommend:
feeder)
Up to 15 pages
Temperature: 68 °F - 86 °F (20 °C - 30 °C)
Humidity: 50% - 70%
Paper: 20 lb (80 g/m2) A4 or Letter size
D
197
Print media
D
Paper Input
Paper Tray
„ Paper Type:
Plain Paper, Inkjet Paper (coated paper),
„ Paper Size:
Letter, Legal, Executive, A4, A5, A6, JIS B5,
envelopes (commercial No.10, DL, C5, Monarch, JE4),
Photo 4" × 6", Photo 2L 5" × 7", Index card and
Postcard 3
Width: 3 7/8 in. (98 mm) - 8.5 in. (215.9 mm)
Length: 5.8 in. (148 mm) - 14 in. (355.6 mm)
For more details, see Paper weight, thickness and
„ Maximum paper tray capacity:
Approx. 100 sheets of 20 lb (80 g/m2) plain paper
Photo Bypass Tray (USA)
Photo Paper Tray (Canada)
„ Paper type:
Plain Paper, Inkjet Paper (coated paper) and Glossy
Paper 1
„ Paper size:
Photo 4 × 6 in. and Photo L 3.5 × 5 in.
Width: 3.5 in. (89 mm) - 4.0 in. (101.6 mm)
Length: 5.0 in. (127 mm) - 6.0 in. (152.4 mm)
„ Maximum paper tray capacity:
Up to 20 sheets
Up to 50 sheets of 20 lb (80 g/m2) plain paper (face up print
delivery to the output paper tray cover) 1
Paper Output
1
For glossy photo paper or transparencies, we recommend removing printed pages from the output paper tray cover
immediately after they exit the machine to avoid smudging.
2
3
Use only transparencies recommended for inkjet printing.
198
Specifications
Fax
D
Compatibility
Coding System
Modem Speed
ITU-T Super Group 3
MH/MR/MMR/JPEG
Automatic Fallback
33600 bps
Document Size
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Length: Max. 11.7 in. (297 mm)
8.2 in. (208 mm) (Letter)
8.2 in. (208 mm)
D
Scanning Width
Printing Width
Gray Scale
Levels : 64 (Black & White) / 256 (Color)
Standard, Sequential: (Black only)
Automatic/Light/Dark
Polling Types
Contrast Control
(manual setting)
Resolution
„ Horizontal 203 dot/in. (8 dot/mm)
„ Vertical
Standard
98 line/in. (3.85 line/mm) (Black)
196 line/in. (7.7 line/mm) (Color)
Fine
196 line/in. (7.7 line/mm) (Black/Color)
Photo
196 line/in. (7.7 line/mm) (Black)
Superfine
392 line/in. (15.4 line/mm) (Black)
100 stations × 2 numbers
Up to 6
Speed Dial
Groups
Broadcasting 1
Automatic Redial
Ring Delay
250 stations
1 time after 5 minutes
0, 1, 2, 3 or 4 rings
Communication Source Public switched telephone network
199
Memory Transmission
Out of Paper Reception
Black & White only
1
2
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
3
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
200
Copy
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Color/Black
Yes/Yes
Document Size
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Length: Max. 11.7 in. (297 mm)
Copy Width: Max. 8.26 in. (210 mm)
Stacks/Sorts up to 99 pages
25% to 400% (in increments of 1%)
(Black & White)
Multiple Copies
Enlarge/Reduce
Resolution
„ Scans up to 1200 × 1200 dpi
„ Prints up to 1200 × 1200 dpi
(Color)
„ Scans up to 600 × 1200 dpi
„ Prints up to 600 × 1200 dpi
Yes
Ink Save Mode
202
Specifications
PhotoCapture Center®
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Compatible Media 1
CompactFlash® (4 MB - 16 GB)
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O cards such as Compact LAN card and Compact
Modem card are not supported.)
Memory Stick™ (16 MB - 128 MB)
Memory Stick PRO™ (256 MB - 16 GB)
(Not available for music data with MagicGate™)
Memory Stick Duo™ with adapter (16 MB - 128 MB)
Memory Stick Micro™ (M2™) with adapter
D
SD 2
SDHC 3
microSD with adapter
miniSD with adapter
xD-Picture Card™ 4
USB Flash memory drive 5
Resolution
Up to 1200 × 2400 dpi
File Extension
(Media Format)
(Image Format)
DPOF (ver.1.0, ver.1.1), Exif DCF (up to ver.2.1)
Photo Print: JPEG 6
Scan to Media: JPEG, PDF (Color)
TIFF, PDF (Black)
True2Life®
Color Enhancement
Photo Enhance
Auto Correct, Enhance Skin-Tone, Enhance Scenery,
Trimming, Slide Show, Remove Red-Eye, Monochrome and
Sepia
Number of Files
Up to 999 files
(The folder inside memory cards or USB Flash memory drive is
also counted)
Folder
File must be stored in the 4th folder level of the memory card or
USB Flash memory drive.
Borderless
1
2
3
4
Memory cards, adapters and USB Flash memory drive are not included.
16 MB to 2 GB
4 GB to 16 GB
xD-Picture Card™ Conventional Card from 16 MB to 512 MB
xD-Picture Card™ Type M from 256 MB to 2 GB
xD-Picture Card™ Type M+ 1 GB and 2 GB
xD-Picture Card™ Type H from 256 MB to 2 GB
203
Scanner
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Color/Black
Yes/Yes
Yes (Windows® 2000 Professional/Windows® XP/
TWAIN Compliant
Windows® XP Professional x64 Edition/Windows Vista®)
Mac OS X 10.3.9 - 10.4.x - 10.5.x 1
36 bit color Processing (Input)
WIA Compliant
Color Depth
24 bit color Processing (Output)
(Actual Input: 30 bit color/Actual Output: 24 bit color)
Up to 1200 × 2400 dpi (optical) (Scanner Glass)
Up to 1200 × 600 dpi (optical) (ADF)
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Length: Max. 11.7 in. (297 mm)
Up to 8.26 in. (210 mm)
Resolution
Document Size
Scanning Width
Gray Scale
256 levels
Auto Crop
Yes
1
For the latest driver updates for the Mac OS X you are using, visit us at http://solutions.brother.com.
2
Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows®
XP Professional x64 Edition.
3
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP and Windows Vista® (resolution up
to 19200 × 19200 dpi can be selected by using the Brother scanner utility)
206
Specifications
Printer
D
Windows® 2000 Professional/Windows® XP/
Printer Driver
Windows® XP Professional x64 Edition/
Native Compression mode
Up to 1200 × 6000 dpi
1200 × 2400 dpi
D
Resolution
1200 × 1200 dpi
600 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi (Color)
450 × 150 dpi (Black & White)
Letter, A4, A6, Photo 4" × 6", Index Card,
Yes
Printing Width
Borderless
Ink Save Mode
1
Print only via network.
2
For the latest driver updates for the Mac OS X you are using, visit us at http://solutions.brother.com.
When the Borderless feature is set to On.
3
4
5
When printing on letter size paper.
207
Interfaces
D
USB
Use a USB 2.0 interface cable that is no longer than 6 feet
(2 m). 1 2
LAN 3
Use an Ethernet UTP cable category 5 or greater.
Wireless LAN
Your machine supports IEEE 802.11b/g wireless communication
with your wireless LAN using Infrastructure mode or a wireless
Peer-to-Peer connection in Ad-hoc Mode.
1
Your machine has a USB 2.0 Hi-speed interface. The machine can also be connected to a computer that has a
USB 1.1 interface.
2
3
Third party USB ports are not supported.
208
Specifications
Computer requirements
D
SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS
Hard Disk Space to install
For
Drivers Applications
Computer Platform &
Operating System
Version
Supported
PCSoftware
Functions
Processor
Minimum
Speed
PC
Interface
Minimum
RAM
Recommended
RAM
For
®
®
®
Windows
Windows® 2000
Professional
Printing,
USB,
64 MB 256 MB 110 MB 340 MB
Intel Pentium II
Operating
or equivalent
10/100
System
Scanning,
Removable
Windows® XP
Home 2 5
Base-TX
(Ethernet),
Wireless
802.11b/g
128 MB
110 MB 340 MB
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Disk
Windows® XP
Professional
®
Windows® XP
Professional x64
64-bit (Intel 64 or
256 MB 512 MB 110 MB 340 MB
512 MB 1 GB 600 MB 530 MB
AMD64) supported
CPU
Edition
Intel® Pentium® 4
or equivalent
Windows
Vista® 2
®
64-bit (Intel 64 or
AMD64) supported CPU
®
Intel®
Printing
10/100
256 MB 512 MB 50 MB
N/A
Windows Server
Base-TX
(Ethernet),
Wireless
802.11b/g
Pentium®III or
equivalent
2003 (print only via
network)
®
®
Windows Server
64-bit (Intel 64 or
2003 x64 Edition
(print only via network)
AMD64) supported CPU
®
®
®
512 MB 2 GB
Windows Server
Intel Pentium 4or
equivalent 64-bit
2008 (print only via
network)
®
(Intel 64or AMD64)
supported CPU
®
PowerPC G4/G5
Macintosh Mac OS X
Operating 10.3.9 - 10.4.3
System
Printing,
PC Fax
128 MB 256 MB 80 MB 400 MB
PowerPC® G3
350MHz
10/100
Send ,
Base-TX
(Ethernet),
Wireless
802.11b/g
Scanning,
Removable
®
Mac OS X
10.4.4 -10.5.x
512 MB 1 GB
PowerPC G4/G5
Intel® Core™
Processor
Disk
Conditions:
1
Microsoft® Internet Explorer® 5.5 or greater.
For WIA, 1200 × 1200 resolution. Brother Scanner
Utility enables to enhance up to 19200 × 19200 dpi.
Third party USB ports are not supported.
For the latest driver updates, visit:
2
(in USA)
3
4
5
(in Canada)
PC Fax supports black and white only.
All trademarks, brand and product names are property
of their respective companies.
PaperPort™ 11SE supports Microsoft® SP4 or
higher for Windows® 2000 and SP2 or higher for XP.
6
Removable disk is a function of PhotoCapture
Center®.
209
Consumable items
D
Ink
The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink
Cartridge
Starter ink cartridges are in the box. The first time you install the ink
cartridges the machine will use extra ink to fill the ink delivery tubes.
This is a one-time process that enables high quality printing.
Afterward, replacement ink cartridges will print the specified
number of pages. Starter cartridge yield is approx. 65% of the yield
of the LC61 replacement cartridge.
Replacement
Consumables
<Black> LC61BK, <Cyan> LC61C,
<Magenta> LC61M, <Yellow> LC61Y
Black - Approximately 450 pages 1
Cyan, Magenta, Yellow - Approximately 325 pages 1
For more information about the replacement consumables, visit us
1
Approx. cartridge yield is declared in accordance with ISO/IEC 24711.
What is Innobella™?
Innobella™ is a range of genuine consumables offered by Brother.
The name "Innobella™" derives from the words "Innovation" and
"Bella" (meaning "Beautiful" in Italian) and is a representation of the
"innovative" technology providing you with "beautiful" and "long
lasting" print results.
When you print photo images, Brother recommends Innobella™
glossy photo paper (BP71 series) for high quality. Brilliant prints are
made easier with Innobella™ Ink and paper.
210
Specifications
Network (LAN)
D
LAN
You can connect your machine to a network for Network Printing,
Network Scanning, PC Fax Send, PC Fax Receive (Windows® only),
Windows® 2000 Professional/Windows® XP/
Windows® XP Professional x64 Edition/Windows Vista®/
Support for
D
Mac OS X 10.3.9 - 10.4.x - 10.5.x 4
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
IEEE 802.11 b/g (Wireless LAN)
Protocols
TCP/IP:
ARP, RARP, BOOTP, DHCP,
APIPA (Auto IP), NetBIOS/WINS, LPR/LPD,
Custom Raw Port/Port9100, DNS Resolver,
mDNS, LLMNR responder, FTP Server,
TELNET, SNMPv1, TFTP, Scanner Port,
LLTD responder, Web Services (Printing)
Network Security
SSID/ESSID, 128 (104) / 64 (40) bit WEP, WPA2-PSK (AES),
WPA-PSK (TKIP/AES)
Setup Support Utility SecureEasySetup™ Yes (simple setup with your
(one-push
configuration)
SecureEasySetup™-capable access
point/router)
AOSS™
WPS
Yes (simple setup with your AOSS™-capable
access point/router)
Yes (simple setup with your Wi-Fi Protected
Setup-capable access point/router)
1
2
See the Computer Requirements chart on page 209.
If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is
3
4
Print only via network.
For the latest driver updates for the Mac OS X you are using, visit us at http://solutions.brother.com.
211
Wireless one-push configuration
D
or AOSS™, you can configure the machine easily without a computer. By pushing a button on the
wireless LAN router / access point and the machine, you can set up the wireless network and
security settings. See the user’s guide for your wireless LAN router / access point for instructions
on how to access one-push mode.
1
Push Button Configuration
Note
Access points/routers that support SecureEasySetup™, Wi-Fi Protected Setup or AOSS™
have the symbols shown below.
212
Glossary
E
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
CNG tones
The special tones (beeps) sent by fax
The document can be placed in the ADF
and scanned one page at a time
automatically.
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Auto Reduction
Coding method
Reduces the size of incoming faxes.
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Automatic fax transmission
E
Sending a fax without picking up the
handset of an external telephone.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Communication error (Comm. Error)
Backup Print
An error during fax sending or receiving,
usually caused by line noise or static.
Your machine prints a copy of every fax
that is received and stored in memory.
This is a safety feature so you will not lose
messages during a power failure.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Batch Transmission
(Black & white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Delayed Fax
Brightness
Sends your fax at a specified time later.
Changing the Brightness makes the whole
image lighter or darker.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
213
Dual Access
Fax/Tel
You can receive faxes and telephone
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Easy Receive
Fine resolution
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Gray Scale
ECM (Error Correction Mode)
The shades of gray available for copying,
scanning and faxing photographs.
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Group number
A combination of Speed Dial numbersthat
are stored in a Speed Dial location for
Broadcasting.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall jack.
Help list
External telephone
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
A telephone that is plugged into the EXT
jack of your machine.
F/T Ring Time
Innobella™
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results Brother recommends
Innobella™ Ink and Paper.
Fax Forwarding
Journal Period
Sends a fax received into the memory to
another pre-programmed fax number.
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
Fax Journal
Lists information about the last
200 incoming and outgoing faxes. TX
means Transmit. RX means Receive.
LCD (liquid crystal display)
Fax Receive Code
The display screen on the machine that
shows interactive messages during On-
Screen Programming and shows the date
and time when the machine is idle.
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
Fax Storage
Manual fax
You can store received faxes in memory.
Depending on your model, you can lift the
handset, or handset of the external
telephone or you can press
Speaker Phone to hear the receiving fax
machine answer before you press
Black Start or Color Start to begin
sending.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
214
Glossary
Menu mode
Programming mode for changing your
Pulse (Canada only)
A form of rotary dialing on a telephone
line.
machine's settings.
OCR (optical character recognition)
Quick Dial List
The bundled ScanSoft™ PaperPort™
11SE with OCR or Presto! PageManager
software application converts an image of
text to text you can edit.
A listing of names and numbers stored in
Speed Dial memory, in numerical order.
Real Time Transmission
When memory is full, you can send faxes
in real time.
Output Paper Reception
Receives faxes into the machine's
memory when the machine is out of paper.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Overseas Mode
E
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Remote Access Code
Your own 4-digit code (---l) that allows
you to call and access your machine from
a remote location.
Paging
This feature enables your machine to call
your cell phone or pager when a fax is
received into its memory. The machine will
also page for voice messages.
Remote Retrieval Access
The ability to access your machine
remotely from a touch tone telephone.
Resolution
Pause
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
Speed Dial numbers. Press the Pause
key on the control panel or the Pause
button on the LCD as many times as
needed for longer pauses.
Ring Delay
The number of rings before the machine
answers in Fax Onlyand Fax/Tel
modes.
Photo resolution (B&W only)
Ring Volume
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
Volume setting for the machine's ring.
Scan to Media
You can scan a black & white or color
document into a memory card or USB
Flash memory drive. Black & whiteimages
can be in TIFF or PDF file format and color
images can be in PDF or JPEG file format.
PhotoCapture Center®
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Scanning
PictBridge
The process of sending an electronic
image of a paper document into your
computer.
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Search
Polling
An electronic, numerical or alphabetical
listing of stored Speed Dial and Group
numbers.
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
215
Speed Dial
A pre-programmed number for easy
User Settings
A printed report that shows the current
settings of the machine.
dialing. You must press Speed Dial, the
two digit code, and Black Start or
Color Start to start the dialing process.
Standard resolution
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (B&W)
392 × 203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external device or
answering machine to the EXT. jack of
your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for the last fax sent, that shows its
date, time and number.
True2Life®
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
216
Index
F
ControlCenter
A
See Software User's Guide on the
CD-ROM.
Copy
Access codes, storing and dialing ............80
Apple Macintosh
See Software User's Guide on the
CD-ROM.
Automatic
enlarge/reduce ..................................... 96
enter Copy mode .................................. 94
page layout (N in 1) .............................. 96
Custom Ringing ....................................... 63
Custom telephone features
Easy Receive .....................................48
F
B
Broadcasting ............................................37
Brother
accessories and supplies ........................ ii
D
Data Ident-A-Call ..................................... 63
Dialing
C
access codes and credit card
Canceling
Cleaning
printer platen .......................................166
Connecting
Caller ID history .................................... 74
Direct printing
from a PictBridge camera ................... 120
Distinctive Ring ........................................ 63
Document
external TAD
217
Fax, stand-alone
E
F/T Ring Time, setting ....................... 47
telephone line interference .............. 150
at end of conversation ....................... 43
Broadcasting ..................................... 37
canceling from memory ..................... 41
delayed batch transmission ............... 41
delayed fax ........................................ 41
from memory (Dual Access) .............. 40
from scanner glass ............................ 35
Real Time Transmission .................... 40
Resolution ......................................... 39
telephone line interference .............. 150
Fax/Tel mode
No Cartridge ........................................153
No Paper Fed ......................................154
while scanning a document ..............102
Unable to Init. ......................................155
Extension telephone, using ......................70
External telephone, connecting ................70
F
Fax codes
Fax Forwarding
programming a number .........................49
printing from memory ............................57
Fax, from PC
See Software User's Guide on the
CD-ROM.
Announcement ..................................... 81
answering at extension
FCC notices ........................................... 135
218
G
M
Macintosh
See Software User's Guide on the
CD-ROM.
Maintenance, routine
Manual
transmission ......................................... 42
Memory Storage .................................... 174
Message Center mode
H
Handset installation ................................169
Help
using Mode and menu keys .............174
I
Ident-A-Ring .............................................63
Ink cartridges
recording a conversation ...................... 84
Mode, entering
F
PhotoCapture ..................................... 107
J
Jacks
Convert to RJ11 jack triplex adapter .....68
EXT
External telephone .............................70
Jams
N
Network
Printing
See Network User's Guide on the
CD-ROM.
Scanning
L
See Software User's Guide on the
CD-ROM.
O
Out of Area (Caller ID) ............................. 65
Outgoing Message (Msg Ctr OGM) ......... 81
219
Printing
P
Scan to Media
size of document ...................................21
PaperPort™ 11SE with OCR
specifications ...................................... 203
PictBridge
Presto! PageManager
See Help in Presto! PageManager
application.
See Software User's Guide on the
CD-ROM and Help in the PaperPort™
11SE application to access How-to-Guides.
Personalized Ring ....................................63
Photo Bypass Tray (USA) ........................14
Photo Paper Tray (Canada) .....................14
PhotoCapture Center®
Print
checking alignment ............................. 168
checking quality .................................. 167
specifications ...................................... 207
Print settings
Scan to Media
Printing
on small paper ...................................... 15
See Software User's Guide on the
CD-ROM.
CompactFlash® ...................................104
Enhance Photos
Auto Correct .....................................109
Enhance Scenery .............................109
Enhance Skin ...................................109
Monochrome ....................................109
Remove Red-Eye .............................109
from PC
See Software User's Guide on the
CD-ROM.
Memory Stick PRO™ ..........................104
Memory Stick™ ...................................104
Print settings
Q
Quick Dial
Brightness ........................................113
Color enhancement ..........................114
Paper type & size .............................113
Return to factory setting ...................116
Access codes and credit card
Broadcasting ........................................ 37
using Groups ..................................... 37
Group dial
setting up Groups for Broadcasting ... 78
220
Speed Dial
S
Scanning
See Software User's Guide on the
CD-ROM.
Serial Number
R
how to find ...............See inside front cover
Shipping the machine ............................ 171
SimpleBiz Fax & Alternative Number
Speed Dial
Receive Mode
Reducing
incoming faxes ......................................56
Remote Setup
F
T
TAD (telephone answering device),
receive mode ........................................ 44
recording OGM ..................................... 68
Telephone line
connections .......................................... 67
difficulties ........................................... 144
interference ........................................ 150
two-line telephone system .................... 68
Transferring your faxes or Fax
See Software User's Guide on the
CD-ROM.
Journal Period ....................................88
Resolution
Ring Delay, setting ...................................47
221
Troubleshooting .....................................141
checking ink volume ............................169
error messages on LCD ......................151
if you are having difficulty
PhotoCapture Center® .....................148
printing received faxes .....................143
receiving faxes .................................144
V
Volume, setting
volume amplify
W
Notice-Disclaimer ................................... iii
Windows®
See Software User's Guide on the
CD-ROM.
Wireless Network
See Quick Setup Guide and Network
User's Guide on the CD-ROM.
222
EQUIPMENT ATTACHMENT LIMITATIONS
(Canada only)
NOTICE
This product meets the applicable Industry Canada technical specifications.
NOTICE
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to
be connected to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the RENs of all the devices
does not exceed five.
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
These machines are made for use in the USA and Canada only. We cannot recommend using
them overseas because it may violate the Telecommunications Regulations of that country and
the power requirements of your multi-function center may not be compatible with the power
available in foreign countries. Using USA or Canada models overseas is at your own risk and
may void your warranty.
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